tensorust/erate-invoice-deadline-ledger-sample

E-Rate Invoice Deadline Ledger: free sample (Tensorust LLC)

Every E-Rate FRN with money still unbilled and the date it is lost.

Headline: $595.3M of committed E-Rate funding on 17,841 FRNs at 9,783 applicants is still unbilled, and each FRN loses its money if the BEAR or SPI invoice misses that FRN's invoice deadline.

This repository is a free teaser, not the dataset. It holds 25 example rows and a summary table with no names in it. The full file has 17,841 rows and is sold by Tensorust LLC: https://tensorust.com/datasets/erate-invoice-deadline-ledger/.

Files here

file	what it is
sample.csv	25 rows of the full file (the same sample shown on tensorust.com)
summary_by_state.csv	row counts and totals by state across the full file, no entity names (groups with fewer than 3 rows are folded into "Other")

Summary by state (largest groups)

State	rows	At risk (USD)
CA	2,725	108,494,298
NY	1,276	101,147,099
TX	1,094	43,426,498
IL	731	26,824,126
OH	723	7,320,992
MI	689	30,654,216
NJ	631	9,298,006
PA	622	9,970,958
FL	614	42,767,744
OK	510	5,673,599
AZ	504	13,214,197
IN	496	3,304,621
TOTAL	17,841	595,327,522

Full table: summary_by_state.csv.

What the full file has

• 17,841 rows
• Key fields: frn, form_471, funding_year, ben, applicant, state, entity_type, service, provider, provider_spin
• Parquet and CSV, a README with sources, method and limits, and the build script
• Free 25-row sample (no personal contact data)

Coverage: Funding years 2019 to 2025, FRNs with at least $100 unbilled and a live deadline; applicant side (BEAR) and SPI FRNs. USAC data pulled Nov 6 2026 7:10 PM ET

Columns in the full file

column	meaning
frn	Funding request number
form_471	Form 471 application number
funding_year	E-Rate funding year
ben	Billed entity number
applicant	Applicant (school, district, library, consortium)
state	State
entity_type	Applicant type
service	Service type
provider	Service provider
provider_spin	Provider SPIN
invoicing_mode	BEAR, SPI or NOT SET
committed	Committed amount USD
disbursed	Disbursed to date
pct_paid	Percent paid
unpaid	Committed minus disbursed
in_review	Invoices filed and in review
at_risk	Unbilled money that lapses at the deadline
invoice_deadline	Invoice deadline (IDD)
extension_used	Yes if the one-time 120-day extension is already used
act_by	Last date to act (invoice or request extension)
days_left_from_nov6	Days from Nov 6 2026 to act_by
deadline_status	Plain-language deadline state
invoices_filed	Invoices filed on the FRN
lines_denied_or_reduced	Prior invoice lines denied or reduced
form_486	Form 486 status
invoicing_ready	USAC invoicing-ready flag
service_delivery_deadline	Service delivery deadline
flags	Risk flags (codes)
has_consultant	True when a registered E-Rate consultant is on the application
applicant_at_risk_total	Sum of at_risk over the applicant's FRNs
applicant_frns	FRNs for the applicant in this ledger
ontology_oid	Tensorust ontology organization id (BEN match)
ontology_sources	Public sources the organization appears in
source_frn	USAC Open Data FRN record
source_invoices	USAC Open Data invoice lines

Get the full file

tier	price	includes
Entity file	from $750	One applicant (BEN): every FRN with a live invoice deadline, committed, paid and unbilled amounts, BEAR or SPI mode, deadline, extension status, act-by date, denied lines, Form 486 status and the USAC source link per row. $750 (under $25K unbilled), $1,500 ($25K to $150K), $2,500 ($150K to $1M), $4,500 ($1M and up).
State slice	$4,500 a year	Every applicant and FRN in one state, refreshed weekly through Mar 1 2027 and monthly after, for state E-Rate coordinator offices.
National dataset	$25,000 a year	All 9,783 applicants and 17,841 FRNs nationwide, refreshed weekly through Mar 1 2027, FY2026 deadlines added as USAC sets them. Licensed for benchmarking, research, lending or audit. Not sold as a vendor lead list.

Email mattbusel@tensorust.com with the tier and a billing contact, and we will send a proper invoice (ACH or card). The file is delivered once the invoice is paid. Details and the live sample: https://tensorust.com/datasets/erate-invoice-deadline-ledger/. All datasets: https://tensorust.com/datasets/

Method and limits

Pull every FRN with a deadline window open from USAC, subtract disbursements and invoices in review, drop lapsed FRNs and those under $100, compute act-by dates from the deadline and extension status, roll up per BEN, join to the ontology on BEN.

Not a vendor lead list (the license bars using it to solicit applicants against E-Rate competitive bidding or gift rules), not a filing service, and not contact data: Form 471 contact names and emails are excluded. A USAC invoice posted after the pull will change a row.

Sources

• USAC Open Data: FRN status (qdmp-ygft), invoices (jpiu-tj8h), consultants (x5px-esft), pulled Nov 6 2026
• 47 CFR 54.514 invoice deadline and one-time extension
• Tensorust ontology E-Rate layer

License

The sample and summary here are free to view, analyze and cite with attribution to "Tensorust LLC, https://tensorust.com/datasets/erate-invoice-deadline-ledger/". The full dataset is licensed separately per tier. No resale or redistribution of Tensorust data without a written license.

Tensorust LLC, Tuckahoe NY. mattbusel@tensorust.com | https://tensorust.com