Patent ID: 7197480

Claim:
A computer implemented method for creating and submitting to an accounting ledger system digital signals representing a valid general ledger account by a requisitioner upon generating a requisition for goods and services with reference to a chart of general ledger account codes mapped to commodity codes prepared and stored as digital signals in a chart of accounts database by an administrator of an enterprise, comprising the steps of: establishing a communication link with an external enterprise catalog computer system; building with reference to said enterprise catalog computer system an appropriate chart of accounts for a given company as digital signals in an electronic storage device; transmitting from said enterprise catalog computer system as digital signals a chart of accounts with descriptions to a requisition catalog computer system database in a local enterprise specified format; administrator selecting from said requisition catalog computer system database valid accounts with descriptions for a given commodity and purchase period for said given company, said description mapping general ledger account codes selected by said administrator to a given commodity code from an associated accounting computer system; upon said requisitioner initiating a requisition creation process, displaying to said requisitioner a commodity description document presenting a plurality of commodity descriptions and corresponding commodity codes; said requisitioner selecting a selected commodity code from said commodity description document; selecting from said chart of accounts database only those general ledger accounting codes appropriate for said selected commodity code and initiating a proceed to accounting process including presenting to said requisitioner a financial worksheet with valid general ledger accounts numbers and descriptions corresponding to said selected commodity code; and responsive to said mapping, said requisitioner executing financial validation on a requisition for said commodities by selecting from said financial worksheet a general ledger account code mapped to said given commodity code; thereupon said requisitioner completing preparing said requisition by populating fields in said financial worksheet with properly designated general ledger accounting codes; communicating to and storing at said accounting ledger system digital signals representing said valid general ledger account.