Patent ID: 7958135

Claim:
An information processing apparatus that includes a processor and a computer readable medium embedded with software components executable by the processor, the executable software components comprising: an image data generating unit that acquires image/audio information and generates a data file from the acquired image/audio information, in response to an operations command; a user information storing unit that stores and manages information for identifying an operator issuing the operations command; a personal information storing unit that stores and manages personal information of the identified operator; a gathering information storing unit that manages the stored personal information using personal information managing services, said gathering information storing unit stores key words, each of the stored key words corresponding to a particular personal information managing service; a recording command unit that selects a personal information managing service, generates a character string representing the selected personal information managing service according to a predetermined description rule, wherein the generated character string comprises at least one stored keyword corresponding to the selected personal information managing service, and inserts the generated character string into a meta information storage area of the generated data file; an information extracting unit that analyzes the selected personal information managing service and extracts relevant personal information from the stored personal information of the identified operator, and associating at least a portion of the extracted relevant personal information with the generated data file, wherein the relevant personal information is extracted based on the at least one key word of the inserted character string in the meta information storage area and relevant personal information is not extracted for the generated data file if a keyword according to the predetermined description rule does not exist in the meta information storage area.