Patent ID: 7911629

Claim:
A document management system comprising: an image forming apparatus that is connected to a network; and an information processing apparatus that is connected to the network, wherein the image forming apparatus comprises: a generating unit configured to generate image data indicative of contents of a job and log information indicative of a result of the job when the image forming apparatus executes the job; a first determining unit configured to determine whether or not a number of unauthorized job executions of a user is less than a predetermined number; a text converting unit configured to carry out character recognition to convert the generated image data into text data when said first determining unit determines that the number of unauthorized job executions of the user is less than the predetermined number; a second determining unit configured to determine whether or not a predetermined keyword is included in the text data; a managing unit configured to manage the number of unauthorized job executions of the user which is increased by one when said second determining unit determines that the predetermined keyword is included in the text data and; a sending unit configured to send the text data and the log information to said information processing apparatus when said first determining unit determines that the number of unauthorized job executions of the user is less than the predetermined number, and configured to send the generated image data and the log information to said information processing apparatus when said first determining unit determines that the number of unauthorized job executions of the user is not less than the predetermined number, wherein said information processing apparatus comprises: a receiving unit configured to receive the text data and the log information sent by the sending unit when the sending unit sends the text data and the log information, and configured to receive the image data and the log information sent by the sending unit when the sending unit sends the image data and the log information; and a data registration unit configured to register the received text data or the received image data in association with the received log information in a storage medium.