Patent ID: 7684069

Claim:
A document management system comprising: a host computer; an image information processing apparatus; a document management server that manages electronic document data; and a network that connects said host computer, said image information processing apparatus, and said document management server to each other, wherein said image information processing apparatus comprises: an image information reading device that reads image information; a searching device that searches the electronic document data within said document management server for an original electronic document data file corresponding to the read image information; a setting device that sets in advance, based on a user operation, whether or not the searched original electronic document data file is to be attached to an electronic mail notification and whether or not the electronic mail notification is automatically executed; and an operating section that displays a result of a search by said searching device, including a first button for transmitting the result of the search as an electronic mail notification with the searched original electronic document data file and a second button for transmitting the result of the search as an electronic mail notification without the searched original electronic document data file; a notifying device that transmits the result of the search by said searching device as an electronic mail to an electronic mail address when said setting device sets that the electronic mail notification is automatically executed or when one of the first or second button displayed in said operating section is operated by a user even if said setting device sets that the electronic mail notification is not automatically executed, the result of search including information indicative of a location where the searched original electronic document data is stored, wherein the searched original electronic document data file is attached to the electronic mail to be transmitted file by said notifying device when said setting device sets that the searched original electronic document data file is to be attached or when the first button is operated by the user, and wherein no file corresponding to the searched original electronic document data file is attached to the electronic mail to be transmitted by said notifying device when said setting device sets that the searched original electronic document data file is not to be attached or when the second button is operated by the user.