Patent ID: 8831940

Claim:
A method of using pre-established code phrases to cause a standard clause to be transcribed into a textual file comprising the steps performed on at least one processor of: receiving an audio signal from a user who is a member of an organization that is to be converted to a textual file by a speech to text engine; obtaining a plurality of code phrases from at least a first entity and a second entity of the organization, wherein each of the plurality of code phrases is linked to at least one standard clause and at least one of or both of the first entity and the second entity and wherein the at least one standard clause is different for the first entity and the second entity when the at least one code phrase is linked to both of the first entity and the second entity, wherein each of the plurality of code phrases is established as (1) non-modifiable by entities lower in a hierarchical arrangement of the entities of the organization or (2) as non-modifiable by entities higher in the hierarchical arrangement, and wherein an entity entry designates whether changes to a particular one of the at least one standard clause are permitted by higher, lower, or peer entities in the hierarchical arrangement; converting the audio signal to a data signal corresponding to textual data representative of the audio file; comparing the data signal to the plurality of code phrases stored in a memory that is linked to at least one standard clause that is to be transcribed into a textual file; determining whether the data signal matches the at least one code phrase stored in the memory and whether the user is a member of the first entity or the second entity; and if it is determined that the data signal matches the at least one code phrase and the user is a member of the first entity, replacing the data signal with the standard clause linked to the at least one code phrase and the first entity wherein the standard clause is reproduced in the textual file, and if it is determined that the data signal matches the at least one code phrase and the user is a member of the second entity, replacing the data signal with the standard clause linked to the at least one code phrase and the second entity wherein the standard clause is reproduced in the textual file; and if it is determined that the data signal does not match the at least one code phrase or the user is not a member of the first or second entity, the data signal is reproduced in the textual file, wherein the textual file is created such that the at least one code phrase is replaced by the standard clause, and wherein the user is permitted to change the code phrase and the standard clause if the user is a member of an entity permitted to modify the code phrases and permitted to change the standard clauses.