Patent ID: 7024458

Claim:
A method for managing mails and files, for use with a system for managing mails and files in a network environment, allowing received mails and files to be classified and stored according to mail subject, file name, and sender's address, wherein mail and file search is efficiently conducted for retrieving inquired mails, wherein the managing system includes a receiving/transmitting module, a processing module, a mail converting module, a file converting module, an accessing module, and a storing module; the method comprising the steps of; (1) sending received mails and files via the receiving/transmitting module to the processing module; (2) separating the mails and files from the receiving/transmitting module, so as to transfer the mails and files to the mail converting module and the file converting module, respectively, via the processing module; (3) classifying the mails via the mail converting module according to mail subject and/or sender's address, and forwarding the classified mails to the accessing module; and (4) classifying the files via the file converting module according to file name and/or sender's address and forwarding the classified tiles to the accessing module; and (5) assigning and storing the mails via the accessing module into corresponding user groups of a mail database in the storing module, wherein receivers of the mails belong to the user groups, wherein mail administrators of the user groups forward the mails to mail directories of the receivers, allowing the receivers to read the mails the accessing module further for assigning and storing the files from the file converting module into corresponding user groups of a file database in the storing module wherein receivers of the files belong to the user groups wherein file administrators of the user groups forward the files to file directories of the receivers allowing the receivers to retrieve the files; the accessing module further for verifying authorization of a user who requests for searching a mail or file, according to a user database of the storing module, allowing an index-searching module of the accessing module to search a corresponding mail or file stored in the mail database or the file database of the storing module in response to user group name, mail subject. file name and/or sender's address being provided from the user.