Patent ID: 8370308

Claim:
A document managing system comprising one or more processors functioning as: a shortcut forming unit configured to form a shortcut of a document when a formation of the shortcut is instructed by a user, the shortcut including information of a first document ID of the document; a registering unit configured to register history information that indicates whether the shortcut of the document has been formed by the shortcut forming unit; a determining unit configured to determine, when a deletion of the document is instructed by a user, whether the history information indicates that the shortcut of the document has been formed; a proxy data forming unit configured to, when the deletion of the document is instructed by the user and the determining unit determines that the history information indicates that the shortcut of the document has been formed, form and store proxy data into a same folder in which the document has been stored, wherein the first document ID of the document is set as a document ID of the proxy data, and wherein the proxy data forming unit does not form and store the proxy data when the determining unit determines that the history information indicates that the shortcut of the document has not been formed; a moving unit configured to, when the deletion of the document is instructed by the user, change the first document ID of the document to another, second document ID and move the changed document into a predetermined storing area that holds deleted data; a changing unit configured to, when a new document is registered into the folder where the proxy data is stored, set the first document ID, which has been set to the proxy data, as a document ID of the new document; and a deleting unit configured to, when the new document is registered into the folder where the proxy data is stored, delete the proxy data.