Patent ID: 8132014

Claim:
A method of tracking the exchange of personally identifiable information in document production systems comprises: initiating a document processing job; preparing a digital image of the document; encrypting the document digital image with a session key; computing a size of the digital image file; comparing the digital image file size to an available free space on a storage media locked to a media writer; determining whether there is sufficient space on the storage media to store the digital image file; storing the encrypted document digital image on the storage media if there is sufficient available free space; or initiating a media change routine if there is insufficient available free space, the media change routine prompting the user to unlock the media writer with a physical key wherein the user unlocks the media writer with the physical key, the user inserts a blank storage media into the media writer, and the user locks the media writer with the physical key, wherein after the user inserts the blank storage media in the media writer, the media change routine creates a session key, encrypts the session key with a public key stored in the physical key, writes the encrypted session key onto the storage media, and writes a database template onto the storage media; and storing job data associated with the document processing job in the job record.