Company: CIO
Filing Date: 2025-03-12
Form Type: DEF 14A
Source: 0001193125-25-052437
Chunk: 9

Company: City Office REIT, Inc.
Filing Date: 2025-03-12
Form: DEF 14A
Chunk 9
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 you. Who will count the votes? A representative of EQ or one of its affiliates will act as the inspector of election and will tabulate votes. Who pays the cost of this proxy solicitation? We will pay the cost of preparing, assembling and mailing the proxy materials. We have retained EQ to assist us in the distribution of proxy materials and the passive solicitation of proxies. We expect to pay EQ and Broadridge Financial Services, Inc. approximately $35,000 in the aggregate for services rendered, including passively soliciting proxies, reviewing of proxy materials, disseminating of brokers’ search cards, distributing proxy materials, operating online and phone voting systems, receiving executed proxies and tabulation of results. We will also request banks, brokers and other holders of record to send the proxy materials to, and obtain proxies from, beneficial owners and will reimburse them for their reasonable expenses in doing so. How do I submit a stockholder proposal for inclusion in the proxy materials for next year’s annual meeting, and what is the deadline for submitting a proposal? Stockholders who wish to submit a stockholder proposal for inclusion in the Company’s proxy statement for the 2026 Annual Meeting must comply with the requirements as to form and substance established by the SEC and set forth in Rule 14a-8under the Securities Exchange Act of 1934, as amended (the “Exchange Act”) (“Rule 14a-8”),including delivering the required materials to the Company’s Secretary at the following address via registered, certified or express mail to: 666 Burrard Street, Suite 3210, Vancouver, BC V6C 2X8, Attention: Anthony Maretic, Chief Financial Officer, Secretary and Treasurer, no later than by November 12, 2025, in order for the proposal to be considered for inclusion in the proxy materials for the 2026 Annual Meeting. All proposals must contain the information specified in, and otherwise comply with, our Bylaws and pursuant to Rule 14a-8.For more information regarding stockholder proposals, see “Stockholder Proposals and Nominations” below. Stockholders who wish to submit a stockholder proposal outside of the processes of Rule 14a-8,but rather in compliance with the Company’s Bylaws, must comply with the requirements of the Bylaws, which provide that, among other things, for business to be properly brought before the annual meeting by a stockholder, but not included in the Company’s proxy statement, the stockholder must deliver the required materials to the Company