Case ID: ad_147/html/0537-01.html
Source: Caselaw Access Project
Author: {"author": "Carr, J.:", "license": "Public Domain", "url": "https://static.case.law/"}
Date Created: 2024-08-24T03:29:51.129683

The People of the State of New York ex rel. James J. Lynch and Thomas F. Larkin, Comprising the Firm of Lynch & Larkin, Appellants, v. James T. Lennon, as Mayor of the City of Yonkers; Thomas F. Curran, as Corporation Counsel of the City of Yonkers, and George T. Kelly, Intervening, Respondents.
    Second Department,
    December 28, 1911.
    Municipal corporations — contract for improvement in second class city — sufficiency of specifications—refusal of municipal authorities to execute contract — rights of lowest bidder — mandamus.
    There is no failure to comply with the requirement of section 120 of the Second Class Cities’ Law providing that, where a municipal contract exceeding $250 in cost is let, the specifications shall “set forth with sufficient detail to inform all persons proposing to bid therefor of the nature of the work to be done and of the materials to be supplied,” merely because the specifications for a hospital building contained a provision that if rock were' encountered in excavating the contractor must state in his bid the extra cost per cubic yard of removing the same, where the relative cost of removing the rock was insignificant.
    One who bid for the entire work, asking no' extra compensation for the removal of rock, is entitled to the contract as against one whose bid for the structure, although twelve dollars less, was actually the larger bid by reason of the fact that he claimed extra compensation for excavating rock.
    
      Where the lowest bidder on a municipal contract has no remedy at law for the refusal of the municipal authorities to, execute a contract which they have drawn up awarding the work to him, he is entitled to a writ of . mandamus compelling them to execute it.
    Appeal by the relators, James J. Lynch and another, from an order of the Supreme Court, made at the Westchester Special Term and entered in the office of the clerk of the county of Westchester on the 26th day of October, 1911.-
    
      William A. Walsh, for the appellants; .
    . Thomas F. Curran, Corporation Counsel, for the respondents James T. Lennon and Thomas F. Curran.
    
      James M. Hunt [George W. Elkins with him on the brief], for the respondent George T. Kelly.
   Carr, J.:

This is an appeal from an Order of the Special Term, entered in Westchester county, denying the application of the relators for a writ of peremptory mandamus, The respondents Lennon and Curran are respectively the mayor and corporation counsel of the city of Yonkers. This city is governed in accordance with the provisions of chapter 55 of the Laws of 1909 (Consol. Laws, chap. 53), known- as the “Second Class Cities Law.” By section 55 of this statute it is made the duty of the mayor to execute on behalf of the city all contracts of the city and to affix thereto the city seal. By section 204 of the same statute it is provided that no written contract of the city providing for the payment of $200 or more shall become effective or be acted under until there shall be indorsed thereon by the corporation counsel or an assistant a certificate to the effect that the city officer, board or department which has executed the same on behalf of the city had authority and power to make such contract, and that such contract is in proper form and properly executed.

The relators sought a writ of peremptory mandamus to compel the mayor to execute and the corporation counsel to certify his approval of a written contract for the erection of an hospital for the city of Yonkers.' The respondents, the mayor and the Corporation counsel, come into court and state them general willingness to do the acts requested, hut excuse their failure to do so because of a question of law which has arisen and which, if not settled now, may lead to serious delay in the progress of the work of constructing the hospital. By section 120 of the statute above cited there was created for second class cities a board of contract and supply, composed of the mayor, comptroller, commissioner of public works, corporation counsel and city engineer.” This board was required- by said section “to let" to the lowest bidder, who will give adequate security therefor, all contracts fop the performance of any work ” required by the city, exceeding in cost the sum of $250. .The section required a public advertisement for bids, and provided further as follows: “ Specifications for the performance of any work and for the supply of any materials shall be prepared and set forth with sufficient detail to inform all persons proposing to bid therefor of the nature of the work to be done and of the materials to be supplied, and written or printed copies thereof shall be delivered to - all applicants therefor. Every contract for a public improvement shall be based upon an estimate of the whole cost thereof, including all expenses incidental thereto and connected therewith, to be furnished by the proper officer, board or department having charge of such improvements.”

On June 26, 1911, the common council of the city of Yonkers adopted a general ordinance for the construction of a scarlet fever hospital, under the control of the commissioner of public works, according to the plans and specifications of a designated architect, which ordinance restricted the aggregate cost of the improvement to the maximum sum of $75,000, exclusive of archiect’s fees, and which likewise directed the board of contract aid supply to take the proceedings provided by law to carry the o-dinance into effect. Thereafter the board of contract and supily gave public notice to bidders and received and opened bids, ompared the same, and by unanimous vote awarded the cont-act to the relators herein as the lowest bidders. Before a formal contract was executed, one George T. Kelly, who was one oi the bidders, applied at Special Term for a writ of certiorari to redew the action of the board of contra and-supply in making its award. After a hearing before the court, the motion for a writ of certiorari was denied, but the learned court handed down an opinion in which it declared that, the proceedings relating to the receipt of bids and the award of contract Were irregular and invalid. Because of this judicial opinion, the respondent city officers have refrained from executing or approving the written contract, which had been prepared by the corporation counsel for formal execution.' . The claimed invalidity in the proceedings arose as follows: Bids were Solicited for the aggregate cost of the construction of the hospital building according to prescribed plans and specifications. These specifications contained a clause as follows: “ Rock: If rock is encountered in the course-of excavating the contractor will state: in his bid how much extra per cubic yard it will cost to remove the same.” The bid submitted by the relators offered to do all the necessary work of construction for the sum of $70,900, and contained -no provision for any extra charge for the removal of rock. The bid. of Kelly was in the sum of $70,888, and in addition an extra charge of $2.50 a cubic yard for excavation of rock Which required blasting. Thereupon the board of contract and supply caused an estimate to be made of the approximate amount of rock excavation which might be required, and such amount was found to be about 350 cubic yards. Under these circumstances the relators were actually the lowest bidders, and the -board proceeded to award the contract to them. It is claimed, however, that, as the specifications of the architect, while .referring to- the possibility of rock excavation, had failed to make any estimate as to £he-amount of such rock excavation, such specifications failed to comply in essential particulars with the requirements of section 120 óf the statute above cited, and that, therefp-e, the Whole proceeding of soliciting bids and awarding a contract was invalid. This claim seems to be based upon r misapprehension of the terms of the statute, and it is sought to be supported by . the authority of some decided cases' which seem not at all applicable. • :•

The work to be done was to construct a scarlet fever hospital. Excavation was a necessary element, but its relative cost was nor and insignificant. Rock might be encormtered, but as it turned out only in such small quantities that its removal, if paid for as an extra charge, would cost about one per cent of the total cost of construction. There was, therefore, in the specifications a statement with sufficient detail to inform all persons proposing to bid therefor of the nature of the work to be done,” etc. There was under these circumstances no defect in the specifications which in any way interfered with real and free competitive bidding on the entire work of constructing the hospital as a completed structure. The very closeness of the bids received show how well informed the bidders were as to the exact situation.

The learned court at Special Term relied upon Brady v. Mayor, etc. (20 N. Y. 312) and a line of similar cases, most of which were governed largely by the provisions of statutes and ordinances peculiar to the city of New York and none of which in essential principle requires the decision made herein at Special Term. In Brady v. Mayor, etc. (supra) a contract was made for a public improvement which consisted of grading, flagging and curbing a portion of Eighty-third street in the city of New York. The nature of the improvement required an excavation of fixed rock which entailed more than seven-eighths of the whole expense. Proposals were solicited for the work, but bids were asked only as to the flagging and curbing, and to the person bidding the lowest price for the laying of flagging and curbing the contract for the whole work was awarded on conditions which allowed the lowest bidder on these , items to fix his own price for the rock excavation. There was, therefore, no competition as to the rock excavation, which was not only a substantial part, but in fact the greater part of the whole improvement. The general ordinances of the city required the street commissioner to state in his advertisement for bids the nature and extent, as near as possible, of the work required. There was nothing to prevent a fair approximation by the street commissioner of the extent of necessary rock excavation and a call for competitive bids on this part of the work as well as on the flagging and curbing. The contract awarded was held invalid because the court held that under these circumstances there had been actually no free or fair competitive bidding for the whole work, when the competition was confined in fact to but a relatively minor feature of the improvement. As the court said, “ A form of proposal which should have confined the competition in terms to the flagging and the curb and gutter work, and. should have left the rock to be paid for by day’s work, or at what it was-worth, would have been fair upon, its face, and would not have peculiarly exposed the city to imposition.” The vice of the situation presented in that Case was, as the ..court said, as follows: “The successful bidder was here arrived at by laying out of the account the bulk of the work in point of labor and expense, and testing the offers by the price proposed for an inconsiderable portion of it.” In the case at bar the competition was as to construction of the whole building Under defined specifications and plans, The lowest bidder was ascertained by testing the. offers for the whole work. The possibility of rock excavation was indicated, and as to that itenq should it be found necessary, there was likewise freedom of competition so far as it was a part, though relatively an insignificant part, of the aggregate cost. ' The failure to make an estimate in the specifications of the probable extent of rock excavation had no necessary appreciable effect, if any at all, upon bids for the construction * of the entire structure. Such was the result of the actual bidding, for the relators, with no better information than any other bidders, . treated the question of rock excavation as so unimportant as to ask no “extra” compensation for its removal. Any other bidder could have done so as well, for all were on an equal plane. Under these circumstances noimposi-tion upon the city actually resulted or could have come about. In Matter of Merriam (84 N. Y. 596) this question is presented in a different phase. There a contract had been awarded for the' construction of a sewer in the city of New York. A “material and important ” part of the work consisted of rock excavation, laying of foundation plank and sewér pipe. While competitive bids were solicited as to the remaining items of the work, these specified large and important elements were withdrawn from competition, as the prices payable therefor weré fixed arbitrarily by the terms of the proposals. It was held that the contract was not awarded in compliance with the city ordinances, which required every important and material part of the work to be open to competition. Here again there is an obvious distinction from the facts in the case at bar.

In Matter of Anderson (109 N. Y. 554) the contract in question was upon an “ unbalanced bid.” It was for the regulating and grading of a portion of Fourth avenue, in the city of New York. Proposals were issued for bids, and contained an estimate for 10,000 yards of earth excavation and 20,000 yards of rock excavation. The successful bidder, to whom the contract was .awarded, bid for earth excavation $1.62% per yard, and for .rock excavation two cents a yard ■— the aggregate of his bid being $17,100 and the other bids ranging from $19,300, the «next lowest bid, to $58,500, the highest. Nothing had been done to ascertain the basis for the estimates inserted in the proposals, and they were either mere guesswork intentionally deceptive, for when the work was done it was found that theré were 20,576 cubic yards of earth excavation:and but 9,241 cubic yards of rock excavation, with the result that the contractor was paid nearly twice as much as the amount of his aggregate bid. It was held that a proposal framed in this manner was in violation of the ordinance which required open competitive bidding, in view of the fact established at the trial that the contractor was paid about $12,000 in excess of the fair value of the work actually done by him. That case, however, seems so radically different in its facts from the one at bar as not to be an authority on the question here presented.

We are of opinion that the specifications, in the aspect now before us for decision, are not violative of the provisions of the statute as to competitive bidding, and that the board of contract and supply acted within its right in awarding the contract to the relators.

The learned court at Special Term permitted the unsuccessful bidder, Kelly, to intervene in this proceeding, and on this appeal he urges that mandamus will not lie. Several authorities are cited by him to this effect, but all of them proceed upon the theory that the lowest bidder for a public contract has a remedy at law, if a contract he not entered into, after the bids are opened. Some of these authorities were based upon former provisions of statutes relating to the city of New York, which in express terms confirmed the contract to the lowest bidder. The statute relating to this present controversy contains no provisions of this nature, and it has been but very recently held that, unless the statute so provide, the lowest bidder has no remedy at law if no contract be executed, . (Molloy v. City of New Rochelle, 198 N. Y. 402.) Hence, if mandamus will not lie, then the relators are without remedy. The situation here disclosed is somewhat peculiar. The respondent officers have awarded the contract and prepared an official form thereof. Nothing remains to be done except to execute it' and certify it as provided by statute. These steps they have not refused directly, but they have simply remained passive. There is no sufficient legal reason why they should not proceed further, and mandamus is clearly available to compel them to the further action which is necessary to accomplish in fact the result of the formal unanimous action of the board of contract and supply in awarding the contract.

The order of the Special Term should be reversed, with ten dollars costs and disbursements, and the motion granted, with ten dollars costs.

Jenks, P. J., Hirschberg, Burr and Thomas, JJ., concurred.

Order reversed, with ten dollars costs and disbursements, and motion granted, with ten dollars costs.