Case ID: va-cir_77/html/0043-01.html
Source: Caselaw Access Project
Author: {"author": "By Judge Jonathan C. Thacher", "license": "Public Domain", "url": "https://static.case.law/"}
Date Created: 2024-08-24T03:29:51.129683

CIRCUIT COURT OF FAIRFAX COUNTY
    Paula Mejia-Arevalo v. INOVA Health Care Services et al.
    August 8, 2008
    Case No. CL 2007-15529
   By Judge Jonathan C. Thacher

This matter came before the Court on Plaintiff Arevalo’s Motion to Compel Discovery Responses to Plaintiff’s Interrogatory No. 19 and Requests for Production of Documents Nos. 6, 29, 30, and 31. After reviewing the pleadings, each party’s briefs, and the arguments presented at oral argument, the Court partially denies and partially grants Plaintiff’s Motion to Compel. Specifically, the Court denies Plaintiffs Motion to Compel Responses to Interrogatory No. 19 and Requests for Production of Documents Nos. 29-31. Further, the Court has examined the documents requested in Request for Production of Documents No. 6 in camera and determined that all documents concerning Defendant Altland’s income and finances are not discoverable at this time and that those requested documents that contain peer evaluations and peer reviews are privileged from discovery. However, to the extent that Request for Production of Documents No. 6 seeks documents describing Defendant Altland’s training and continuing education, the Court grants Plaintiffs Motion.

Background and Factual Findings

Plaintiff’s Complaint alleges the following. Plaintiff, nearing the full term of her pregnancy, met with her obstetrician, Dr. Jose S. Tissera, M.D., on September 29, 2006. At this meeting, Dr. Tissera determined that Plaintiff’s unborn child presented itself in a breech position. Five days later, at approximately 11:30 p.m. on the evening of October 3, 2006, Plaintiff reported to INOVA Fairfax Hospital (“Hospital”). After her admission, Plaintiff received treatment from Defendant Altland, a nurse at the Hospital. Nearly thirty-five minutes of this treatment consisted of fetal heart rate monitoring, which detected a reactive fetal heart rate pattern. The Hospital’s staff informed the on-call physician, Dr. Francisco Jose Buxo, of Plaintiff’s condition. Dr. Buxo ordered Plaintiff’s discharge by phone approximately forty-five minutes after her arrival.

Roughly forty-five minutes after Plaintiff s release, anEMT discovered Plaintiff in the doorway of her home, where she had partially delivered her stillborn child in a breech position. The EMT transported Plaintiff to ESTOVA Alexandria Hospital, where she received multiple emergency surgeries to halt internal bleeding. Plaintiff eventually entered an eleven-day coma. The covering physician at ESTOVA Alexandria completed Plaintiffs delivery.

Plaintiff alleges that the negligence of both Defendant ESTOVA Health Care Services (“ESTOVA”) and Altland caused her injuries. Specifically, Plaintiff alleges, inter alia, that Altland negligently failed to properly follow delivery protocol, negligently failed to properly assess Plaintiffs condition and the condition of her child upon arrival, and negligently failed to properly examine Plaintiff prior to her discharge on the morning of October 4, 2006. Further, Plaintiff alleges, inter alia, that ESTOVA negligently failed to follow labor and delivery protocol, negligently failed to properly train health care providers, negligently failed to obtain an adequate patient histoiy from Plaintiff, and negligently failed to perform a Cesarean delivery after failing to ascertain that Plaintiffs child presented in a breech position.

The Court must determine whether Plaintiff may propound discovery that seeks information concerning INOVA’s internal policies, procedures, and protocols, as well as the contents of Altland’s personnel file. Specifically, Plaintiff seeks to discover INOVA’s internal protocol for dealing with non-English speaking patients (Request for Production of Documents No. 30), INOVA’s protocol for dealing with patients whose doctor is an on-call physician (Request for Production of Documents No. 31), as well as all of ESTOVA’s procedures regarding Plaintiffs treatment surrounding this action (Request for Production of Documents No. 29). Plaintiffs Interrogatory No. 19 treats these separate requests cumulatively, asking if INOVA maintains such written policies or protocols. Plaintiffs Request for Production of Documents No. 6 asks for all documents contained in Altland’s personnel file.

Analysis

I. Plaintiff’s Requests to Discover INOVA’s Internal Policies, Procedures, and Protocol

Plaintiff argues that she is entitled to discover both the existence of, and, if found to exist, the substance of INOVA’s written policies pertaining to her personal medical care, medical care rendered to non-English speaking patients, and policies regarding treatment of patients by on-call physicians. Plaintiff contends that these documents are not privileged under Virginia Code § 8.01-581.17, as they are not generated by a peer review committee referred to in the statute. See Riverside Hosp., Inc. v. Johnson, 272 Va. 518, 636 S.E.2d 416 (2006) (holding that incident reports describing decedent’s care that are generated after decedent’s death are not documents generated by a committee referred to in § 8.01-581.17).

However, in their brief, INOVA advances that the legislative intent in enacting § 8.01-581.17 is to “promote open and frank discussion during the peer review process among health care providers,” in furtherance of improvements in the quality of health care. HCA Services of Va., Inc. v. Levin, 260 Va. 215, 221, 530 S.E.2d 417, 420 (2000). In furtherance of this end, ESTOVA argues that the scope of the statutory privilege must be sufficiently broad to shield the internal conversations of health care committees, thereby improving the quality of health care services. Maintaining that these internal policies are the end result of the types of discussion granted privilege under the statute, INOVA asserts that the policies themselves are privileged.

The Supreme Court of Virginia has yet to rule precisely on the issue at hand. Further, the circuits themselves remain divided on the issue of whether a hospital’s internal policies, procedures, and protocol may be discovered, leaving no clear consensus of circuit court decisions. See Goodman et al., Annual Essay of Virginia Law: Discovery Divide: Virginia Code Section 8.01-581’s Quality Assurance Privilege and Its Protection of Healthcare Provider Policies and Incident Reports, 39 U. Rich. L. Rev. 61, 67 (2004).

Virginia Code § 8.01-581.17(B) provides, in pertinent part, that:
The proceedings, minutes, records, and reports of any (i) medical staff committee, utilization review committee, or other committee, board, group, commission, or other entity as specified in§8.01-581.16...or (iii) quality assurance, quality of care, or peer review committee, together with all communications, both oral and written, originating in or provided to such committees or entities, are privileged communications which may not be disclosed or obtained by legal discovery proceedings unless a circuit court, after a hearing and for good cause arising from extraordinary circumstances being shown, orders the disclosure of such proceedings, minutes, records, reports, or communications.

Virginia Code § 8.01-581.16 states:

Every member of, or health care professional consultant to, any committee, board, group, commission, or other entity shall be immune lfom civil liability for any act, decision, omission, or utterance done or made in performance of his duties while serving as a member to such committee, board, group, commission ... which functions primarily to review, evaluate, or make recommendations on ... (ii) the professional services furnished with respect to the medical . .. necessity for such services, (iii) the purpose of promoting the most efficient use of monitoring the quality of care of available health care facilities and services . . . (iv) the adequacy or quality of professional services... provided that such committee... or other entity has been established pursuant to federal or state law or regulation... or established and duly constituted by one or more public or licensed private hospitals.

Those courts authorizing the discovery of similar internal policies often utilize an analysis that combines the principles of ejusdem generis and noscitur a sociis. See, e.g., Day v. Medical Facilities of Am., Inc., 59 Va. Cir. 378, 379 (Salem 2002); Owens v. Children’s Hosp. of the King’s Daughters, Inc., 45 Va. Cir. 97, 99 (Norfolk 1997) (internal citations omitted); Stevens v. Lemmie, 40 Va. Cir. 499, 508 (Petersburg 1996). Under the doctrine of noscitur a sociis, if both general and specific words are grouped together in a statute, the specific words limit the scope of the objects described by the general words to those objects specifically enumerated. Cape Henry Towers, Inc. v. National Gypsum Co., 229 Va. 596, 603, 331 S.E.2d 476 (1985). The ejusdem generis approach provides that, if the legislature would have used a more general phrasing if they intended the “general” words in a statute to apply, rather than using specific words in the statutory language. Gates & Sons v. City of Richmond, 103 Va. 702, 706, 49 S.E. 965, 966 (1905). Applying this combined analysis to § 8.01-581.17, these courts hold that the term “all communications” is limited by the terms “proceedings, minutes, records, and reports.” See, e.g. Day, 59 Va. Cir. at 379. Following this logic, these courts then infer that, since the legislature only specifically enumerated a particular subset of communications, namely “procedures, minutes, records, and reports,” an organization’s internal policies, procedures, or protocols do not fall under the scope of the privilege, as they are not particularly specified in the statute. Id.

However, these courts overlook the phrase “proceedings, minutes, records, reports, or communications” the legislature included in § 8.01-581.17(B)(iii). Though the combined approached discussed above may logically ensue from the first, addition of “all communications” after “procedures, minutes, records, and reports,” the subsequent inclusion of the phrase “proceedings, minutes, records, reports, or communications” demonstrates that the plain meaning of the statute cannot be limited to the more specified set of communications. Further, the policies, procedures, and protocols at issue are not “medical records kept with respect to a patient within the ordinary course of business,” which the legislature deemed non-privileged. Va. Code § 8.01-581.17(C). Nor are they oral communications made with respect to a “specific medical incident,” which are also not privileged. Va. Code § 8.01-581.17(B). Since the policies, procedures, and protocols do not fall within the given statutoiy exception to “all communications,” they are within the subset of communications statutory defined and thus subject to statute.

In HCA Health Care Services of Va., Inc. v. Levin, the Supreme Court of Virginia stated that “[t]he obvious legislative intent [of § 8.01-581.17] is to promote open and frank discussion during the peer review process among health care providers in furtherance of the overall goal of improvement of the health care system.” 260 Va. at 221, 530 S.E.2d at 420. The Court later expanded this interpretation, finding that the legislature intended to protect a committee’s “deliberative process and the conclusions reached through that process” from discovery. Riverside Hosp., Inc. v. Johnson, 272 Va. 518, 533, 636 S.E.2d 416, 424 (2006).

The protocols at issue are the end result of the self examination that the legislature intended to promote through §8.01-581.17. Francis v. McEntee, 10 Va. Cir. 126, 128 (Henrico County, 1987). Health care providers create these policies to augment the quality of their services. Id. Therefore, a health care organization’s internal means of producing, creating, and amending these policies and protocols must be protected from discovery. Categorizing these policies and protocols as privileged fully enables the “open and frank” criticism of current or previous policies, as well as their effects on the quality of health care provided. A health care organization’s internal criticism should be encouraged in the interest of advancing the quality of health care by allowing the end product of this criticism the same protection afforded the criticism itself. See Riverside, 272 Va. at 518, 636 S.E.2d at 424; see also Mangano v. Kavanaugh, 30 Va. Cir. 66, 68 (Loudoun 1993) (arguing that privacy promotes the aggressive exposure and correction of deficiencies or mistakes).

Furthermore, these policies should be privileged from discovery under a rationale similar to that which prevents their introduction as evidence. Virginia has long recognized that admitting internal standards of conduct into evidence allows prudent men to be deemed civilly liable if they violate the higher standards of caution they take upon themselves, independent of the law’s requirements. Virginia Rwy. & Power Co. v. Godsey, 117 Va. 167, 83 S.E. 1072 (1915). Though inadmissible, Plaintiff still presumably imagines enjoying a substantial benefit at trial if she receives answers to these discovery requests, with a corresponding detriment to defendants. Plaintiffs benefit from this discovery would presumably increase as health care defendants’ internal standards further exceed the standard of care provided by statute, which is the “degree of skill and diligence practiced by a reasonably prudent practitioner.” Va. Code § 8.01-581.17(A). As such, allowing these types of internal policies to be discoverable would disincentivize similar health care providers from creating stringent internal policies. Rather than finding the Commonwealth’s health care providers attempting to create increasingly stringent internal policies, the public will discover these providers racing to develop policies that mirror those performed by a “reasonably prudent practitioner” as closely as possible, in order to avoid liability for violating their heightened standard of care. Carrying this to its logical conclusion, as the number of providers seeking to develop policies strongly resembling those of a “reasonably prudent practitioner” increases, the level of skill used by a “reasonably prudent practitioner” will decrease.

Accordingly, the Court determines that Defendant may not be compelled to respond to Plaintiffs Interrogatory No. 19 and Requests for Production of Documents Nos. 29-31.

II. Plaintiff’s Requests to Produce Defendant Altland’s Personnel File

Plaintiff contends Altland’s personnel file is discoverable, as it is reasonably calculated to lead to admissible evidence, and not privileged under § 8.01-581.17. In response, Altland and INOVA (collectively, “Defendants”) argue that revealing all information in Altland’s personnel file would be overbroad and potentially embarrassing. Further, Defendants claim that any information contained in the file that relates to Altland’s training cannot be calculated to lead to admissible evidence. In support of this contention, Defendants note that the applicable standard of care required for Altland’s treatment of Plaintiff is independent of the training Altland received. As such, Altland’s training cannot be used at trial to demonstrate that they failed to adhere to the applicable standard of care. Therefore, Defendants claim, the Court should deny Plaintiffs Motion to Compel production of Altland’s file.

Those documents describing any financial information relating to Altland are not discoverable to the extent that they describe Altland’s pay or financial structure. Financial information, such as tax returns and employment, may be subject to a “qualified privilege,” requiring the party requesting discovery to demonstrate the relevance of the financial information. See Continental Fed. Savings Bank v. Cooper, 17 Va. Cir. 355, 355-56 (Fairfax 1989). In the instant case, Plaintiff has failed to show that Altland’s financial information is at all relevant to the issues to be tried. Accordingly, to the extent that Plaintiffs Motion to Compel requests Altland’s financial information contained in her personal file, Plaintiffs Motion is denied without prejudice.

Further, all requested documents pertaining to Altland’s peer reviews and evaluations are privileged under § 8.01-581.17. This information is generated by a health care quality control organization under §8.01-581.17(B) and is essentially a quality control report regarding Altland’s employee performance. See Clements v. MCV Associated Physicians, 61 Va. Cir. 673, 678 (Richmond 2002) (holding a doctor’s personnel file privileged under § 8.01-581.17(B)). Accordingly, all documents regarding Altland’s peer review are privileged from discovery.

However, those documents detailing the courses Altland attended are not privileged from discovery. This material is not the peer review material designated as privileged under the statute, but merely a list or description of Altland’s training record. Therefore, Defendants must disclose these documents to Plaintiff, as well as all certificates denoting that Defendant Altland completed these courses. Further, those orientation materials detailing the courses Altland completed as part of her initial training are discoverable. These materials merely describe the training courses completed by Altland and, therefore, are not statutorily privileged under § 8.01-581.17. See Riverside, 272 Va. at 530, 636 S.E.2d at 422 (holding that the trial court did not abuse its discretion in admitting evidence of a hospital’s orientation program and nursing school curriculum). Accordingly, Plaintiff is entitled to these documents.

The Court orders that all financial records contained in Altland’s file are denied at this time, without prejudice. Additionally, the Court determines that all peer evaluations are protected by the statutory privilege and shall not be compelled. Finally, the Court concludes that all documents regarding Altland’s training and education is discoverable, and ESTOVA is ordered to disclose all such documents contained in Altland’s file within fifteen days of the date of this letter opinion.

Conclusion

The Court partially denies and grants the Plaintiff’s Motion to Compel.

REPORTER’S NOTE: This case is cited in Gravely v. Perren (2009), which is printed below at page 370.