Case ID: ad_121/html/0415-01.html
Source: Caselaw Access Project
Author: {"author": "Hooker, J.:", "license": "Public Domain", "url": "https://static.case.law/"}
Date Created: 2024-08-24T03:29:51.129683

Central Bank, of Westchester County, Respondent, v. James J. Shaw and Ffarrington M. Thompson, a Supervisor of the Town of White Plains, Defendants, Impleaded with the Town of White Plains, Appellant.
    Second Department,
    October 4, 1907.
    Town—audit of claim — acts complying with section 162 of the Town Daw—valid allowance irrevocable.
    When on the presentation of a claim of a town clerk for services rendered, the town board at a regular meeting unanimously pass and sign a resolution allowing the claim, the ’resolution is equivalent to the certificate of allowance required by section 162 of the'Town Law.
    When such.resolution is transmitted to the town clerk’s office as part of the record of the proceedings of the auditors and is open to public inspection, it must be construed as a filing of the certificate: as required by section 162 of the Town Law. ' •
    When thereafter the town .clerk, acting as such, makes a certificate that his own claim was audited and allowed, which certificate, is countersigned by all the town auditors and is delivered to the supervisor, it must be construed to be the duplicate certificate-required by section 162 of the Town Law,
    
      The members of a town board of auditors derive their powers solely from the statute, and their act.in allowing a claim is quasi judicial. Having once made a valid and complete allowance, their authority ceases and they are powerless thereafter to disallow the claim; especially so, as against a person who,' relying on the audit, has taken an assignment of the claim for value.
    Appeal by the defendant, the Town of .White Plains, from a judgment of the County. Court of Westchester county in favor of the plaintiff, entered in the office of the clerk of said county on the 1st day of September, 1905, upon the decision of the court, a jury having been waived. -.
    
      John M. Digney, for the appellant.
    
      Wilson Brown, Jr., for the plaintiff, respondent.
   Hooker, J.:

The defendant, Shaw Was the town clerk of the town of White Plains, and as such had performed certain services for which he claimed he'was entitled to the sum of $588 from the town. . On the 17th day of ¡November, 1904, he presented a bill for such services to the board of town auditors of the town, and on the 25tli day of ¡November, 1904, at a regular- meeting of the board of town auditors, a resolution was passed unanimously, and entered upon the records of the proceedings of the ’ board in this language: “Resolved, That the bill of J. J. Shaw, Number 56, be allowed at the sum of $588; all voting in affirmative and allowed; ” and this, resolution was signed by all three members,of the board. The resolution so reduced to writing and signed by the members of the town board, being part of the record, of the meetings of the board, found.-its way into the office of the town clerk, and while there was. of course open to the inspection of the inhabitants of the town. On or about the same day the defendant Shaw, acting as town clerk, made a certificate by which he certified, that his bill against the town of White Plains for $588 was audited November 25, 1904, by the board of town auditors at the sum of $588. This certificate he signed. On that - certificate appeared the statement, “ not good unless countersigned by,”- which was signed by all three of the town auditors. The. defendant Thompson was then the supervisor. of the town, and this certificate was evidently delivered to him, for he wrote on it “ Accepted November 25,1904,” and signed his name. On the 2d day of February,'1905, two members of the board of town auditors signed a certificate at the end of an abstract of accounts audited by the board of town auditors at their annual meeting, November 17,1904. The certificate in effect stated that they certified the foregoing to be an abstract of the names of all the persons who had presented accounts to be audited, the amounts claimed by each person and the amount finally audited by the board of town auditors at their annual meeting beginning November 17, 1904. In this abstract the account in question appears as follows : “ No. 56, bill of James J. Shaw, assignéd to Central Bank, Westchester Co., services rendered, town clerk’s services, claimed $588, disallowed.” This abstract, with the' certificate, was delivered to the supervisor of the town. It does not appear that a duplicate of the abstract of accounts- audited by the board of town auditors, to which was attached the certificate, was ever filed in the office of the town clerk. On the 25th day of November, 1904, the defendant Shaw assigned to the plaintiff his claim against the town of $588, for which the plaintiff paid him in cash the face of that claim, less a certain discount. • ■ . •

Section 162 of the Town Law (Laws of 1890, chap. 569, as amd. by Laws of 1897, chap. 481) defines the duties of town boards in auditing áccounts, and this section is made applicable by section 174 of the Town Law (as amd. by Laws of 1896, chap.. 85), where town auditors have been elected and perform -the duties of town boards in auditing accounts. The section reads: “ The meeting of the town board held on the Thursday preceding the annual meeting of the' board of supeiwisors, shall be for -the pur-. pose of auditing accounts and allowing or rejecting all charges, claims and demands against the town. If any account is wholly rejected, the board shall make a certificate, to that effect, signed by at least a majority of them, and file the same in the office of the town clerk. If the account is allowed, wholly or in part, the board shall make- a certificate to that effect, signed by.at least a majority of them, and if allowed only in part, they shall state in the certificate the items or parts of items allowed, and the items or parts of items rejected, and shall cause a duplicate of every certificate allowing an account, wholly or in part, to be made. One of which duplicates shall be delivered to the town cleric of the town, to be kept on file for the inspection of any of the inhabitants of the town; -and the other, shall be delivered to tlie supervisor of the town, to be by him laid before the board of supervisors of his county at their annual meeting. The board of supervisors shall cause to be levied and raised upon the town the amount specified in the certificate, in the same manner as they are directed to levy and raise other town charges.”

The first question .which should be determined is whether or not there had been a legal audit and allowance of Shaw’s claim prior to the time he assigned to the plaintiff. That the members of the board of town auditors unanimously agreed that the claim should be allowed is not open to dispute, for the resolution signed by them is to ■ that effect; but the statute requires that if the account is allowed, the board shall make a certificate to that effect, and it shall cause a duplicate' of every certificate to be made, one to be delivered to the town clerk, to be kept on file for the inspection of the inhabitant's of'the town and the other to be delivered to' the supervisor of the town, to be by him laid before the board of supervisors at their annual meeting. I think that the resolution signed by the town auditors may be construed to be a certificate by them to the effect that the account was allowed. The statute does not prescribe the form which such certificate must assume, and the resolution complies with all that is ordinarily taken to be understood by the term ; it was to the point and unequivocal that Shaw’s bill be allowed, the amount of the allowance was named at $5¿8, and the result of the' vote was given, all voting in the affirmative. If more were needed, it is to be found in the reference to the. bill contained in the certificate, namely, Ho. 56, and, bill Ho. 56 was filed, and specified distinctly what the services were for. The certificate was also filed with the town clerk because it became a part of the record of the proceedings of the board of town auditors, which record belonged in the town clerk’s office, and was certainly open to the inspection of any inhabitant of the town. I think, too,' that the certificate made by Shaw himself, dated Hovember 25, 1904, may be construed to be the certificate of the town auditor; for the certificate was full and explicit, containing the name of the claimant, the amount claimed, the fact that the claim was audited, the day on which this was done, the persons by whom it was done, and. the amount which was finally allowed. The town auditors themselves, by subscribing to the words not good unless countersigned by,” in effect adopted the language of Shaw’s certificate; and this, then, may be construed to be the duplicate certificate which the statute requires that the town board shall make. It was delivered to the supervisor of the town as required by the statute, for it is-marked by him with his signature, “ Accepted November 25, 1904.” What he may have done with it, or that he may hot have delivered it to the board of supervisors, cannot affect'the question of whether or not on November 25, 1904, there had been a valid and complete audit of " Shaw’s'claim.

The act of the board of town auditors in allowing the claim is of a quasi-judicial nature; members of the board derive their powers solely from.the statute, and may not proceed otherwise than in substantial conformity therewith. It gave them no power to disallow* after having made a valid and complete allowance; the audit of • the claim, its allowance and the certificates become in effect the • rendition of a .judgment by the court of limited jurisdiction; this act was in its natures irrevocable and incapable of modification by-the auditors themselves; and that it should be so held after the plaintiff has advanced money to'Shaw on the faith of the audit is. apparent. The general rule is that a special power conferred upon the officers affecting the interests and rights of others can be exercised but once. “ When the officers or body upon whom the power is conferred, have executed the power, the authority ceases, and the power becomes functus officio.” (People v. Stocking, 50 Barb. 573, 581.) Boards which derive their power solely from the statute, and whose members act in a semi-judicial capacity, exhaust their authority under the statute, and are without power to reconsider, revise, review or annul their own judicial action after, it has been once legally exercised. (Jermaine v. Waggener, 1 Hill, 279; People ex rel. Thomson v. Supervisors of Schenectady, 35 Barb. 408.) In this case an actual audit on the 25 th of November, 1904, was made by the board of auditors; the making, filing and. delivery of the certificates showing the result of the exercise of the semi-judicial function of thé auditors ended the-matter as far as they were concerned, and they were without power to rescind their prior action. ' The certificate of February 2, 1905, signed by a majority of them, to-the effect that Shaw’s claim-was disallowed, did not affect in anywise the lia-., bility of the town, which had already theretofore been passed upon in favor of the claimant and that, liability fixed by the legal action' of the auditors.

People ex rel. Smith v. Board of Town Auditors (5 Hun, 647) is not at variance with the views, we have.-expressed. In that case thé appellant’s claim was considered on ’November seventh and audited, by the board. Three days' afterward the saíne members - who voted, to allow the claim voted to reduce it, and it was held that the resolution of the board allowing the claim at.the reduced 'amount, together with its action in making and signing the certifi-' cate required by law,, in which was included reference. to the claims,' •so reduced, was the final action of the hoard. It did not appear that the first audit resulted in the making of the.certificate which, as that case holds, concludes further consideration of the matter by' . the' board. ■ . ' . •

.'The judgment must, therefore, be affirmed, with.costs.

Hirschberg, P. J., Woodward and Rich, JJ., concurred.

' Judgment of the County Court of- Westchester county affirmed, with costs. . 
      
       Since amd. by Laws of 1905, chap. 89, and Laws of 1906, chap. 505.— [Rep.