Case ID: w-va_37/html/0266-01.html
Source: Caselaw Access Project
Author: {"author": "Lucas, PresideNt :", "license": "Public Domain", "url": "https://static.case.law/"}
Date Created: 2024-08-24T03:29:51.129683

CHARLESTON.
    State ex rel. Clark v. Long, et al.
    
    Submitted June 13, 1892.
    Decided December 10, 1892.
    1. M AND AMITS — PRACTICE.
    The practice in this State in mandamus is generally to issuetthe alternative writ on filing the petition without any rule to show cause why it should not issue. Immediately on the filing of the petition, if a prima facie case is thereby made out, an alternative writ of mandamus may be issued.
    2. Mandamus — Phactice.
    The alternative writ should run in the name of the State, and, properly speaking, the case should be entitled, “The State at the relation of (the petitioner) against (the respondent;)” but the practice prevails in this State of entitling the cause in the name of the relator as plaintiff against the respondent as defendant.
    3. Mandamus — Discontinuance—Practice.
    If the relator has embraced too many persons in his alternative writ, there is no error in permitting him before the trial to enter a discontinuance as to one or more and to proceed against the remainder.
    4. Clerk oe County Court — Fees—Records—Public Papers.
    The clerk of the County Court can not refuse to permit any person to have access to and inspect the public papers and records in his custody and office as clerk on the ground that no fee has been paid him for such inspection. Neither can he charge any fee, unless he makes a search for a matter of over one year’s standing, or is required to make out a copy.
    5. Cleric oe County Court — Fees—Records—Public Papers.
    The records and papers of every County Court clerk’s office in this State are open to the inspection of any person; and the clerk can not charge a fee for such inspection, and can only charge for searches made by himself at request, as above specified.
    
      M. M. Thompson and Edwin Maxwell, for plaintiff in error.
    
      W. Scott, for defendant in error.
   Lucas, PresideNt :

Arthur H. Clark petitioned the judge of ,the Circuit Court of Harrison county for a writ of mandamus against the County Court of Harrison and P. M. Long, clerk thereof, to compel them to permit the petitioner to have access to the records and papers of said clerk’s office, and to see and inspect the same. In pursuance of the petition a rule was awarded against the respondents, commanding them to appear before the judge at the court-house in Morgantowu on the 25th February, 1891, in vacation. This so-called rule is as follows:

“State of West Virginia, Harrison county — ss.

“In vacation. In the "office of the clerk of the Circuit Court for the county aforesaid. Monday, February 23, 1891.

“Order.

“In the Circuit Court of Harrison county.

“Arthur H. Clark v. The County Court of Harrison County and P. M. Long, Clerk of the Couuty Court of Harrison County. Upon an application for a writ of mandamus. The plaintiff, Arthur IT. Clark, having this clay applied to the judge of the Circuit Court of Harrison county, in vacation, for a writ of mandamus to compel the defendants to show cause, if auy they can, why the said Arthur LI. Clark, as a person, and as a commissioner of accounts of said county, and as a citizen of said county, shall not be permitted to see and inspect and have access to the records of said county, now in the custody of the said County Court through its clerk, and in the office of the clerk of said County Court, it is ordered that said County Court and said P. M. Long, clerk thereof as aforesaid, do appear before the judge of this Court at the court-house of Monongalia county, in Morgantown, W. Va., on the 26th day of February, 1891, in vacation, and show cause, if any they can, why said Arthur II. Clark shall not be permitted to inspect said records and papers and have access to the same, and why a peremptory writ of mandamus shall not issue, commanding them to permit said Clai’k to see and inspect and have access to said records and papers as aforesaid, and that each of'said defendants be served with a copy of this order.

“Done in vacation, February 23, 1891.

“J. M. Hagans,

“Judge Circuit Court of Harrison county, W. Va.

“To Henry Haymond, Esq., clerk Circuit Court, Harrison county, W. Va.

“Attest: Henry Haymond, Clerk.”

P. M. Long answered the rule and the answer narrowed the issue down to this point: Had the clerk, as the officer having legal custody of said records and papers, a right to demand payment of his fees or any fees for permitting the petitioner to have access to and inspect said public papers and records in his office ? This question the Circuit Court answered in the negative, overruled the respondents’ motion to quash the writ to show cause, and upon a final hearing sustained the relator’s demurrer to the respondents’ answer or return, and issued a peremptory mandamus. So far as the County Court was concerned, the petitioner abandoned the proceeding, and it was abated as to said County Court, and proceeded in against the clerk alone. The language of the final order is as follows :

;iIt further appearing to the court that while the said P. M. Long, clerk as aforesaid, has not denied complainant access to the records and papers of said County Court, under the supervision of said Long, as clerk aforesaid, as custodian of said records and papers, yet it further appearing to the court that said Long, as clerk aforesaid and custodian aforesaid, did refuse to permit said complainant to inspect said records, unless said complainant paid said Long, as clerk aforesaid, his legal fees for said inspection, and the court being of opinion that said Long, as'clerk aforesaid, had no legal right to charge fees for inspecting the records of said court, hut that said records are opeu to the inspection of any person, and it also appearing to the court that said complainant is a person, aud has a legal right to inspect said records, the complainant’s demurrer to the answer of said P. M. Long, clerk as aforesaid, is sustained, and the defendant, P. M. Long, clerk as aforesaid, not answering further, therefore it is considered by the court that a peremptory writ of mandamus be awarded, directed to said P. M. Long, clerk as aforesaid, commanding him to permit the complainant, Arthur II. Clark, to inspect all and singularly the records of the office of the clerk of the County Court of Harrison county in the custody of said Long, as clerk aforesaid, and to make, if said clerk so desires, mem-oranda from said records, without charge or fee of any kind, and that said P. M. Long pay the costs of this proceeding,” etc.

Before proceeding to discuss the merits, we may dispose of some preliminary and technical questions and objections, which have been urged against the proceedings by counsel for the respondent. It is objected that in this case there was no alternative writ or mandamus nisi, but a simple rule against the respondent. This objection, I think, is not well taken. At common law a rule was always issued as the primary step to inaugurate the proceedings, and this is still the practice in some states, but in this state it has not been deemed necessary. High, Extr. Leg. Rem. (2d Ed.) § 503.

The practice is here, generally, to issue the alternative wi’it on filing the petition, without any rule to show cause why it should not issue. Mos. Mand. 239. This practice is directly sanctioned by the decision of this Court in the case of Fisher v. City of Charleston, 17 W. Va. 595, in which it is held: “The court may, and usually does, dispense with the issuing a rule to show cause why mandamus should not issue, and immediately on the filing the petition, if a prima facie ease is thereby made out, orders an alternative writ of mandamus to be issued.”

In the present case neither the judge nor the Circuit Court designated the order which issued on presentation of the petition as a “rule,” and it is in fact, though somewhat irregular in form, nothing more nor less than an alternative writ of mandamus. By examining it as copied heretofore in this opinion, it will be found a regular writ or order running in the name of the' State, and commanding the respondents to show cause, if any they can, why the peremptory writ should notissue. This conclusion of the writ was. informal and irregular, but special demurrers are now abolished; and it is sufficient if the writ, which is the complaint or declaration, contains sufficient matter of substance to enable the court to give judgment according to the right of the case.

A more formal conclusion of the writ would be as follows : “How, therefore, we, beiug willing that ample and speedy justice should be done in the premises, do demand that you (here insert order) or that you appear before us, etc. (here insert time and place of return) to show cause why you refuse to do so.” The writ should run in the name of the State, and the case should he entitled: “The State at the relation of A. H. Clark, etc. vs. P. M. Long, Clerk,” etc. See State v. County Court, 33 W. Va. 589 (11 S. E. Rep. 72).

It must be admitted, however, that in this State the practice seems to prevail of entitling the cause in the name of the relator as plaintiff against the respondent as defendant. See Satterlee v. Strider, 31 W. Va. 781 (8 S. E. Rep. 552; Doolittle v. County Court, 28 W. Va. 158; Poteet v. Commissioners, 30 W. Va. 58 (3 S. E. Rep. 97); Goff v. Wilson, 32 W. Va. 393 (9 S. E. Rep. 26); Cummings v. Armstrong, 34 W. Va. 1 (11 S. E. Rep. 742). Eor the reasons assigned, therefore, we think the alternative writ in this case was sufficient in form.'

There was no error in permitting the relator to dismiss the case against the County Court. The proceedings are to be conducted as in ordinary actions at common-law after an issue has been reached, and in such actions, where a wrong is complained of, it is always in the power of the plaintiff to discontinue his suit as to one or more defendants, and proceed in it against the remainder.

Having thus disposed of the preliminary questions, we come now to the merits. Can the clerk of the County Court refuse to permit any person to have access to and examine and inspect the public papers and records in his custody and office, as clerk, until and unless a fee is paid him for the same? Section 5, c. 117, p. 781, Code 1891, provides : “The records and papers of every court shall be open to the inspection of any person, and the clerk shall, wdien required, furnish copies thereof, except in cases where it is otherwise specially provided.” Chapter 137 of - the Code treats of fees of officers, and in the most elaborate and detailed manner specifies every particular service to be performed by the county clerk, for which he may make a charge, and the amount of such charge. On page 864 of said chapter we find the following allowance: “Eor a search for anything in his office over a year’s standing, twenty five cents.” 'Also, “Eor any copy, if it-be not otherwise provided for, three cents for . every thirty words, or in lieu thereof, if the clerk elect, a specific fee of thirty five cents.”

It would seem, therefore, that under the provisions of our Code, if the clerk himself is requested to make a search, and the matter be of over one year’s standing, he may charge twenty five cents, or, if he make out a copy, he may charge three cents for every thirty words, or a round sum of thirty five cents, at his election. Upon the other hand? it'is equally clear that any person interested is at liberty to inspect the records and papers in the clerk’s office whenever he desires to do so. Counsel for plaintiff' in error has supposed that possibly the act of 1875, c. 100, was still inforce. It is not necessary to inquire whether such is the case, since that act only prohibits the clerk from charging any fee for a search where he furnishes a copy, and is paid for such copy. Upon the whole, the judgment complained of must be affirmed.

Affirmed.