Document ID: chunk:federal_register_of_legislation:F2023L01061:reg:23:p1
Version: federal_register_of_legislation:F2023L01061
Segment Type: reg
Provision Reference: reg 23 (pt 1/2)
Character Range: 16546–19390

23      Approved forms

       (1)    The Vice-Chancellor may, in writing, approve forms for University legislation.

       (2)    If the Vice-Chancellor approves a form to be used for a particular purpose under or in connection with University legislation, the form must be used for that purpose. If an instrument that is not the approved form is used for that purpose, the instrument is not effective for the purpose and the instrument may be dealt with by or on behalf of the University, if at all, in accordance with the University's policies and procedures or otherwise at the University's discretion.
Examples of action by the University at the University's discretion
Subject to the University's policies and procedures, the University may reject the instrument or decline to take any action on it.

       (3)    Substantial compliance with an approved form is sufficient.

       (4)    However, an approved form is properly completed only if each mandatory requirement applying to the form is complied with.

       (5)    If an approved form is not properly completed, the form is not effective for the purpose for which it was approved and the form may be dealt with by or on behalf of the University, if at all, in accordance with the University's policies and procedures or otherwise at the University's discretion.
Examples of action by the University at the University's discretion
Subject to the University's policies and procedures, the University may reject the form, decline to take any action on the form, or allow action to be taken within a specified time to ensure that the form is properly completed.

       (6)    For this section, a mandatory requirement is any requirement that the form states is a mandatory requirement.

       (7)    Without limiting subsection (6), an approved form may state that any of the following requirements is a mandatory requirement:

(a)    that the form or a related document, or information in the form or a related document, be signed or witnessed, or signed and witnessed in a particular way;

(b)    that the form, or a related document, be in a particular format (for example, in writing or a particular electronic format);

(c)    that particular information be included in the form or a related document;

(d)    that the form or a related document, or information in the form or a related document, be verified in a particular way (for example, by statutory declaration) or by a particular entity;

(e)    that the form, or a related document, be provided in a particular way (for example, using a particular electronic process);

(f)    that the form, or a related document, be provided by or through a particular entity.

       (8)    Without limiting the electronic processes that may be specified for subsection (7)(e), an electronic process mentioned in that paragraph