Document ID: chunk:federal_register_of_legislation:F2024L00491:reg:19
Version: federal_register_of_legislation:F2024L00491
Segment Type: reg
Provision Reference: reg 19
Character Range: 15250–17008

19  Making and retaining records
 (1) The holder of a waste paper and cardboard export licence must make and retain the following records:
 (a) for each consignment of regulated waste paper and cardboard that is exported under the licence:
 (i) the export declaration made for the consignment; and
 (ii) evidence supporting the matters stated in the export declaration; and
 (iii) photographs of the paper and cardboard in the consignment, and of the consignment once packed for export, that have sufficient resolution, brightness and contrast to show the consignment clearly and that are time and date stamped;
 (b) a copy of the receipt for payment for the consignment issued by the holder to the importer or end‑user of the consignment;
 (c) each other document, made by the holder or that comes into the holder's possession, that is relevant to showing whether the holder has complied or is complying with the applicable requirements of the Act.
 (2) The holder of the waste paper and cardboard export licence must retain each record for at least 5 years beginning on the day the record is made by the holder or comes into the holder's possession (as the case may be).
 (3) A record that is required to be retained under this section must be:
 (a) subject to subsection (4)—in English; and
 (b) dated, with the date that the document was made by the holder or came into the holder's possession; and
 (c) for a document made by the holder—accurate and legible; and
 (d) able to be audited.
 (4) If the record is not in English, the holder of the waste paper and cardboard export licence must obtain (as soon as practicable after the record is made by the holder or comes into the holder's possession) and retain a translation of the record into English.