Document ID: chunk:federal_register_of_legislation:F2016L00408:body:0:p22
Version: federal_register_of_legislation:F2016L00408
Segment Type: other
Provision Reference: 
Character Range: 57573–61618

Take into account the views they express?
    * Advise them of my decision and the reasons for it?

If workers are represented by a health and safety representative, do I:                                                                                     4
    * Include the representative in all health and safety consultations?
    * Make myself available for the representative to raise and discuss health and safety matters with me?

Do I consult other duty holders who share responsibility for a health and safety matter with me?                                                            5
    * Do I co-operate and co-ordinate activities with them?

APPENDIX C – CONSULTING, CO-OPERATING AND CO-ORDINATING ACTIVITIES
Example 1:

Sharing the same workplace: Finance company leasing premises in a multi-tenanted office block – lift maintenance

IDENTIFY health and safety duties and other duty holders                                                          The finance company has a duty as a person conducting a business or undertaking to ensure the health and safety of its workers and clients visiting its offices.
                                                                                                                  At the same time, the building owner and property manager have duties as persons with management or control of the building to ensure people can safely enter and exit the building and that the building is safe and without risk to others.
                                                                                                                  A company contracted to maintain and repair lifts (maintenance contractor) has a duty to ensure that its workers and other persons are not put at risk from work carried out as part of its business.

                                                                                                                  Each of these duties is subject to what is reasonably practicable.

CONSULT                                                                                                           The finance company consults the property manager to find out what arrangements are in place for the proper maintenance of plant such as air-conditioning systems and lifts.
                                                                                                                  Before maintenance is to be carried out on the lifts the property manager consults with the maintenance contractor, the tenants and the cleaning contractor so that all duty holders know of the work and what they each need to do to ensure the safety of persons in the building. This includes identifying the best time for the work to be done, how the work area will be barricaded and what information, if any, the finance company will need to give to its workers and clients.

                                                                                                                  As the work proceeds, the finance company informs the property manager and the maintenance contractor of any concerns or incidents, to enable these to be considered and any changes made.

CO-OPERATE                                                                                                        The finance company and other tenants co-operate with the maintenance contractor by complying with contractor's safety procedures.

CO-ORDINATE activities                                                                                            The finance company ensures that its workers and clients do not use the lifts during the maintenance work and that they have another safe means
                                                                                                                  of entry and exit.
                                                                                                                  The maintenance contractor works with the property manager to schedule maintenance work so that it does not interfere with the safe movement