Document ID: chunk:federal_register_of_legislation:F2025C00101:reg:5:p36
Version: federal_register_of_legislation:F2025C00101
Segment Type: reg
Provision Reference: reg 5 (pt 36/46)
Character Range: 139477–142411

The holder of the approved arrangement must retain each record made under this subsection for at least 2 years (see subsection 11‑8(2)).

Inventory controls
 (3) The necessary inventory controls must be used in verifying compliance with the matters referred to in paragraphs (1)(b) and (c).
 (4) The inventory controls must be in writing, comprehensive, and able to be audited under Part 1 of Chapter 9 of the Act and as required by section 5‑37 of this instrument.
 (5) Without limiting subsection (4), the inventory controls must include the following:
 (a) a record of:
 (i) the numbers of poultry of different types slaughtered at the registered establishment in accordance with the approved arrangement, their origin and lot; and
 (ii) poultry meat or poultry meat products received at the registered establishment in accordance with the approved arrangement (including their description and the quantities received of each description), their origin and their location at the establishment; and
 (iii) prescribed poultry meat or poultry meat products prepared for export at the registered establishment in accordance with the approved arrangement (including their description and the quantities prepared of each description), their item, lot, origin and location at the establishment; and
 (iv) all poultry meat or poultry meat products removed from the registered establishment in accordance with the approved arrangement (including their description and the quantities removed of each description), preparation details and their destination; and
 (v) all poultry meat or poultry meat products at the registered establishment that are not intended to be removed from the registered establishment (for example, poultry meat or poultry meat products no longer intended for export and destroyed at the establishment) (including their description and the quantities of each description);
 (b) a reconciliation of poultry and prescribed poultry meat or poultry meat products and records referred to in paragraph (a).
Note: Examples of types of poultry are fowl, ducks, geese, turkeys and pigeons.

5‑36  Action must be taken to address non‑compliance
 (1) If a matter referred to in subsection 5‑35(1) has not been complied with, or is not likely to be complied with, in carrying out export operations in relation to prescribed poultry meat or poultry meat products in accordance with an approved arrangement:
 (a) action must be taken:
 (i) to address the non‑compliance or likely non‑compliance; and
 (ii) to ensure that the non‑compliance does not recur or does not occur; and
 (b) the effectiveness of the action must be assessed.
 (2) A written record must be made of action taken under paragraph (1)(a) and the assessment of the effectiveness of the action.
Note: The holder of the approved arrangement must retain each record made under this subsection for at least 2 years (see subsection 11‑8(2)).

5‑37  Internal audit and