Document ID: chunk:federal_register_of_legislation:F2024L00854:body:0:p15
Version: federal_register_of_legislation:F2024L00854
Segment Type: other
Provision Reference: 
Character Range: 41951–45153

suit the specific circumstances of the particular grants.
          * Some grants may involve grantees, such as individuals, small business, primary producers or the not-for-profit sector, while others involve large corporations, or whole industry sectors. Some potential grantees may have prior experience in applying for and undertaking grant activities, while others may not.
          * Some grants support ongoing activities, with grants provided to the same or similar organisations over a period of years. Other grants may support new policy, with the associated risks of doing something for the first time, due to social, business or strategic changes.
          * Some grants provide short-term, one-off assistance to grantees, while others may be for a longer duration with multiple application rounds.
          * Some grants require only a broad purpose and relatively simple accountability requirements; others may require tight specifications and complex accountability.
    9.4.       Officials should use the proportionality principle to inform the choice of the application and selection process, the grant agreement to be used and the reporting and acquittal requirements. Officials should tailor grant opportunity guidelines, application processes, grant agreements, accountability, and reporting requirements based on the potential risks and specific circumstances. In doing this, officials should consider: the policy outcomes being sought; an assessment of the capability of potential grantees and grantees; the purpose, value and duration of a grant; the nature and type of deliverables; governance; accountability requirements; and the nature and level of the risks involved.
          * The format and complexity of grant opportunity guidelines may vary, depending on the activity[63]. At a minimum, guidelines for one-off ad hoc grant opportunities should include the purpose or description of the grant, the objectives, the selection process, any reporting and acquittal requirements and the proposed evaluation mechanisms.
          * Grant agreements for a small-scale, low risk, one-off grant should take the form of a letter of agreement or exchange of letters.
          * For low-risk grant activities where the likelihood of identified risks occurring is remote or the impact of the identified risk is minimal, the grant agreement should cover those risks that can be appropriately managed through the agreement and ensure that the grantee is not overburdened.[64]
          * More complex grant activities may require tailored grant agreements. For complex grants, involving high levels of conditionality, grant agreements may need to be individually structured to reflect the role, responsibilities and level of control which each of the parties is expected to assume.
    9.5.       Officials should apply the proportionality principle when determining the reporting and acquittal requirements for grants. There are no mandatory acquittal or reporting requirements for grantees in the CGRPs. Officials should determine the volume, detail and frequency of reporting requirements, proportional to the risks involved and policy outcomes being sought.
          * Where