Document ID: chunk:federal_register_of_legislation:F2016L00408:body:0:p21
Version: federal_register_of_legislation:F2016L00408
Segment Type: other
Provision Reference: 
Character Range: 53114–57888

view progress and provide advice.

Example 2:

Consultation in a transport company with health and safety representatives

WHEN to consult                                                             Consultation with workers was required for:
                                                                                  *         the identification and assessment of hazards and risks
                                                                                  *         making decisions about control measures
                                                                                  *         proposing changes to the workplace, and
                                                                                  *         making decisions about the adequacy of welfare facilities.
                                                                            The design and fit-out of the new premises included consideration of layout, equipment selection, new work systems, lighting installation,
                                                                            design and commissioning of a sorting table and warehouse airflow.

WHO to consult                                                              The relocation affected all workers and they were all consulted via their respective health and safety representatives. The committee acted as
                                                                            a centralised conduit for information flow in this process.

HOW to consult                                                              The organisation consulted via health and safety representatives and the committee.
                                                                            Health and safety representatives
                                                                            Health and safety representatives acted as a communication channel between management and workers. Health and safety representatives chaired the health and safety sections of weekly toolbox meetings, using these as an open forum to the committee.
                                                                            Health and safety committee
                                                                            Consultation procedures were developed and agreed and the membership of the committee was determined via extensive consultation between health and safety representatives and all workers. The committee takes ongoing responsibility for ensuring that all relevant health and safety information is posted on worker noticeboards, e.g. meeting agendas, minutes, alerts and newsletters. The committee also sets timelines and frameworks for evaluating systems and processes, e.g. warehouse airflow to be assessed by external consultant every 3 months.

APPENDIX B – CONSULTATION CHECKLIST
Consultation compliance                                                                                                                            Yes /No  Chapter in Code
Do I have one or more consultation arrangements in place after consultation with my workers?
                                                                                                                                                            4
Do the consultation arrangements include workers other than my employees such as contractors or labour hire workers who are part of my workforce?
                                                                                                                                                            4, 5
Do I use my consultation mechanism when I:                                                                                                                  2
    * identify hazards and assess risks?
    * make decisions to control risks?
    * make decisions about welfare facilities?
    * propose changes to the work, including purchasing new or used plant or new substances or materials?
    * develop and review safety policies and procedures?

When I consult with my workers on these issues do I:                                                                                                        3
    * Inform them of what I intend to do (eg purchase a new piece of equipment)?
    * Share relevant information about the issue with them?
    * Give them a reasonable opportunity to respond?
    * Discuss any of their safety concerns?
    * Take into account the views they express?
    * Advise them of my decision and the reasons for it?

If workers are represented by a health and safety representative, do I:                                                                                     4
    * Include the representative in all health and safety