Document ID: chunk:federal_register_of_legislation:F2024L00854:body:0:p22
Version: federal_register_of_legislation:F2024L00854
Segment Type: other
Provision Reference: 
Character Range: 62773–66062

risk identification and engagement approach focused on minimising potential adverse impacts and maximising benefits, through identifying and treating risks.
          * Responding to change. Officials should establish flexible processes so as to be able to respond quickly to changing government priorities.
          * Effective design and selection processes. The objective of the selection process is to select grant activities that best represent value with relevant money in the context of the objectives and outcomes of the grant opportunity. A fundamental appraisal criterion is that a grant should add value by achieving something worthwhile that would not occur without the grant.
          * Ongoing monitoring and management. The establishment of ongoing monitoring and management arrangements throughout the grants lifecycle should assure entities that grant opportunities are proceeding as planned and that relevant money is being appropriately managed.[77]
    12.3.   Grantees contribute to achieving value with relevant money by:
          * Considering how best to deliver the grant activities to target groups or individuals. This may involve using existing processes and technologies or professional standards, or it may involve innovation and performance improvement by the grantee or officials.
          * Having in place an effective risk management approach that will minimise potential waste of relevant money.
          * Ongoing monitoring and management of the grant activities, as appropriate. This may involve the effective use of organisational processes, procedures and systems to produce the required reporting information.
          * Contributing to government policy outcomes through collaborative delivery of grant activities.
          * Participating in evaluation processes.
    12.4.   The design phase of grants administration is important to address questions of how best to achieve value with relevant money. While the list is not exhaustive, officials should consider the following points as they may reveal less costly or more effective means of achieving government policy outcomes.
          * It is important that officials determine that a grant is the most appropriate mechanism. There may be alternative means to realise a desired outcome, such as the use of statutory powers or the procurement of goods or services.
          * Where government makes a specific decision to establish a grant opportunity, officials should still consider whether a needs analysis in the selection process would assist in identifying the highest priority grant activities, consistent with the intended government policy outcomes.
          * Officials should determine whether an existing grant opportunity may be expanded or modified to meet an identified need, rather than establishing an additional grant opportunity. Relevant considerations include: the possible duplication of grant opportunity guidelines; advertising budgets; application and selection processes; grant agreements and payment arrangements; systems and support; and monitoring and performance assessment procedures. Officials should consider that duplication will generally add to an entity's administrative costs and may increase compliance cost for potential grantees and grantees.