Document ID: chunk:federal_register_of_legislation:F2021L01868:reg:6:p65
Version: federal_register_of_legislation:F2021L01868
Segment Type: reg
Provision Reference: reg 6 (pt 65/86)
Character Range: 219022–222113

specific methodology and details of the project that has been approved in-principle. This type of amendment has been used to cover whole-of-site projects, including lighting upgrades and Heating, Ventilation and Air Conditioning (HVAC) upgrades. An Action Amendment may also be used during the life of a project when issues arise or unexpected changes occur. In such instances, amendments document significant action details, such as additional works not covered in the original scope or a significant change in project methodology.

  Action Amendments are prepared as a minute by the project officer, and require Actions Committee endorsement and Delegate approval before the specified work can be undertaken. Action Amendments are filed by the Actions Committee Secretariat with the relevant Action Proposal Form.

Project Record

  The Project Record for approved actions is a form used to document and gain approval for minor activities within an action project that has already been approved by the Delegate. The Project Record for Approved Actions template is completed by the project officer in consultation with the Heritage and Collections Section and, if required, with other Old Parliament House staff or technical specialists.

  Project Records do not require consideration by the Actions Committee; they are approved by Heritage staff and filed by the Actions Committee Secretariat with the relevant Action Proposal Form. Work cannot proceed without authorisation from the Manager of Heritage and Collections.

       11.3.1.  Other documentation

Minutes

  Minutes are used to formally present management information, such as new management strategies, heritage studies, and collection storage projects to the Actions Committee for consideration and endorsement before going to the Delegate for approval. The Actions Committee Secretariat files the minute
  in the building and collection database and with the relevant documentation from the Actions Committee meeting.

  Staff should consult with the Heritage and Collections Section to ensure they use the correct documentation process for their projects.

  Figure 7: Action Proposal and Assessment Flowchart

      12.    Permitted Action Schedule

      12.1.  Introduction

  The Permitted Action Schedule provides detailed guidelines on how permitted actions are to be undertaken. 'Permitted actions' are those actions which, if carried out according to the Permitted Action Schedule, will have no adverse impact on the heritage values, and therefore do not require formal action assessment and approval. Formal assessment and approval has been deemed granted for the Permitted Action Schedule under this plan. In other words, most routine or well-defined and planned actions that have been developed and refined for the place have been assessed for their ability to comply with the policies of this plan and their impact on the heritage value and have been documented as permitted in these schedules.

  The Permitted Action Schedule provides a mechanism for implementing the policies and zone objectives set out