Document ID: chunk:federal_register_of_legislation:F2025C00086:body:0:p23
Version: federal_register_of_legislation:F2025C00086
Segment Type: other
Provision Reference: 
Character Range: 58634–61346

in relation to prescribed organic goods must retain each document:
 (a) that is made by the operator or that comes into the operator's possession; and
 (b) that is relevant to showing whether the operator has complied, or is complying, with the applicable requirements of the Act and whether importing country requirements have been, or are being, met in relation to the export of prescribed organic goods.
Note: A reference to the Act includes a reference to this instrument (see section 1‑6 and subsection 432(1) of the Act).
 (2) The organic operator must retain each record referred to in subsection (1) for at least 5 years starting on the day the record is made by the operator or comes into the operator's possession (as the case may be).

11‑6  Records to be retained by holder of approved arrangement
 (1) The holder of an approved arrangement for organic goods certification operations must retain each document:
 (a) that is made by the holder or that comes into the holder's possession; and
 (b) that is relevant to showing whether the holder has complied, or is complying, with:
 (i) the applicable requirements of the Act; and
 (ii) the approved arrangement; and
 (iii) the conditions of the approved arrangement.
Note: For example, an approved certifying body must retain each record made under subsections 5‑8(2) (verification of compliance), 5‑9(2) (action to address non‑compliance) and 5‑10(2) (internal audits and management reviews) of this instrument.
 (2) The holder of the approved arrangement must retain each record referred to in subsection (1) for at least 5 years starting on the day the record is made by the holder or comes into the holder's possession (as the case may be).

11‑7  Records must not be altered or defaced during retention period
 (1) A record that is retained as required under this Part must not be altered or defaced during the period (the retention period) in which it is required to be retained.
 (2) However, subsection (1) does not prevent notations or markings being made on the record in accordance with ordinary practice.
 (3) If the record (the original record) is altered or defaced during the retention period, the person who is required to retain the original record must also retain, during the retention period, each document:
 (a) that the person creates or that comes into the person's possession; and
 (b) that shows how the original record was altered or defaced.

Part 2—Samples

11‑8  Storage of samples
 (1) For the purposes of section 411 of the Act, a sample that may be tested or analysed under the Act must be held under conditions that are unlikely to affect the result of any testing or analysis of the sample.
 (2) Subsection (1) does