Document ID: chunk:federal_register_of_legislation:F2025C00160:reg:3:p203
Version: federal_register_of_legislation:F2025C00160
Segment Type: reg
Provision Reference: reg 3 (pt 203/293)
Character Range: 2719054–2722176

who would otherwise be eligible for travel expenses for the journey under this Determination.
    b.                                                                                                                                       They carry Commonwealth‑owned or hired equipment, tools or materials that weigh at least 100 kg.
    c.                                                                                                                                       They tow a Commonwealth‑owned or hired caravan or trailer.
2.  The amount paid under subsection 1 must not exceed what a member would have been paid had the travel been by the most economical means.

9.6.27 Additional vehicle allowance

1.  The CDF may approve an additional amount of vehicle allowance. The CDF must be satisfied that a member pays reasonable costs above the amount they are eligible for.
2.  Costs arising out of non-standard vehicle modifications will not be reimbursed under this section.
3.  The member must provide the CDF with written relevant information to support a claim for an additional amount. The information must be about the running costs of the vehicle over 12 months or as close as reasonably practical to that period. This table sets out the kind of information that may be relevant to a claim.

Item  Information that may be relevant
1.    Vehicle make, model, year, engine capacity, automatic or manual transmission.
2.    The period over which the claim is made.
3.    Estimated distance travelled on duty and private business.
4.    The total amount of vehicle allowance received over the nominated period.
5.    Vehicle usage – for example, is it used regularly or intermittently? is it used in city conditions or away from sealed roads?
6.    Depreciation. This is worked out by:
      a. establishing a vehicle's market value at the beginning of a nominated period, then
      b. deducting from that amount the vehicle's market value at the end of that period.
7.    Interest – the amount paid over the nominated period on a loan taken out to buy the vehicle.
8.    Comprehensive insurance. This includes the amount of premium paid, stamp duty, no-claim bonuses and any payment for removal of excess.
9.    Third party insurance, registration, driver's licence and motoring organisation subscription. Fees associated with each of these costs must be provided.
10.   Petrol – grade used, total expenditure over nominated period, prices generally paid.
11.   Repairs and maintenance. This includes both of the following.
      a. Preventive or corrective maintenance, such as regular grease and oil changes, and replacement of oil filters, air cleaners, spark plugs and battery.
      b. Repairs and maintenance arising out of normal wear and tear, for example, replacement of brake pads or shoes, or a muffler.
12.   Relevant costs associated with damage caused by accident, adverse road conditions, etc. The member should give details of both of the following.
      a. Circumstances leading to damage.
      b. Details of any settlement arising out of a claim against a comprehensive insurance policy or