Document ID: chunk:federal_register_of_legislation:F2023C00696:body:0:p23
Version: federal_register_of_legislation:F2023C00696
Segment Type: other
Provision Reference: 
Character Range: 63700–67107

9.1.3                   Records to be Kept

9.1.3.1              Automatic recordings. The following items used for the provision of air traffic services must be recorded automatically and retained for the period shown:

(a)         direct pilot-controller two-way radiotelephony or datalink communications—30 days;

(b)         direct-speech or data link between air traffic services units—30 days;

(c)          surveillance data from primary and secondary radar equipment or obtained through ADS—14 days;

(d)         automated flight data processing including on-screen display of aircraft tracks and label blocks—14 days (consistency with sub-paragraph (c) above).
Note: Where possible, provision of synchronous integration of radar and on-screen data with related voice recordings should be facilitated. (ICAO Air Traffic Services Planning Manual, Chapter 8.4).

9.1.3.2              Time injection. Automatic recordings must have a means of establishing accurately the time, in hours/minutes/seconds, at which any recorded event occurred.

9.1.3.3              Document records. The following items must be kept for a minimum of 30 days (ICAO Air Traffic Services Planning Manual):

(a)         ATS messages, including flight plans;

(b)         flight progress strips or documents of a similar nature used for the recording of flight data and the issue of clearances, instructions and directions;

(c)          transcripts of automated weather broadcasts (e.g. ATIS);

(d)         log books;

(e)         handover/takeover details, including, if not electronically recorded, the identification of the person taking over.

9.1.3.4              Additional items. Records of the following additional items must be kept for a minimum of 5 years:

(a)         details of interruptions to services;

(b)         details of failures of equipment used for the provision of air traffic services;

(c)          details of facility unavailability;

(d)         staff duty rosters;

(e)         details of actions carried out under the Safety Management System including follow-up corrective and preventative actions;

(f)            directions and instructions issued to staff for the provision of air traffic services;

(g)         technical manuals used for the provision of air traffic services.

9.1.3.5              Personnel Licensing Records. Records of ATS personnel licensing and competency certification under CASR Part 65 must be kept for a minimum of 7 years, including after an employee ceases to be employed by the ATS provider. This includes details of:

(a)         training;

(b)         renewal and currency of ratings, endorsements and qualifications; and

(c)          other proficiencies required by the ATS provider to be demonstrated.

9.1.3.6              Record retention for investigation. Where requisitioned, by an appropriate authority, for the purposes of investigation, records must be isolated and kept in a secure place until their release by that authority.

9.1.4                   Maintaining Records

9.1.4.1              Records must not be completed in anticipation of the recorded action being completed.

9.1.4.2              Deletions from communications records are not permitted. All entries must be written in non-erasable ink, and must be legible.

9.1.4.3              Non-active forms or strips on which an error is noted may be replaced. Active forms or strips,