Document ID: chunk:federal_register_of_legislation:F2024L00670:reg:8:p1
Version: federal_register_of_legislation:F2024L00670
Segment Type: reg
Provision Reference: reg 8 (pt 1/2)
Character Range: 10709–13659

8  Conditions relating to payment reports
       (1)    A funding recipient must claim each Roads to Recovery payment by submitting a report in respect of the preceding quarterly reporting period in the manner and form specified by the Department (a payment report).
              Note:  If a funding recipient does not wish to claim a Roads to Recovery payment for a particular quarterly reporting period, the funding recipient is not required to submit a payment report unless subsection 8(3) applies.
              Where a funding recipient does not submit a payment report for a particular quarterly reporting period the funding recipient must ensure the details recorded in their works schedule remain accurate and, if required, submit an update to the Department per subsection 6(5) by the date on which a payment report would ordinarily be due.
       (2)    The payment report must specify:
            (a)    the total of Roads to Recovery payments that the funding recipient has spent on Roads to Recovery projects in a works schedule during the period starting 1 July 2024 and ending on the last day of the quarterly reporting period to which the payment report relates (the actual expenditure); and
            (b)    the total of Roads to Recovery payments that the funding recipient intends to spend on Roads to Recovery projects in their works schedule during the quarterly reporting period immediately following the quarterly reporting period to which the payment report relates (the forecast expenditure).
              Note:  The actual expenditure is to be reported on an accrual basis, that is, it should reflect the amount of expenses incurred by the funding recipient during the relevant quarterly reporting period, even if the expenses will not be paid for by the funding recipient until a future quarterly reporting period.
       (3)    A funding recipient must submit a payment report for a quarterly reporting period where, in the quarterly reporting period preceding the quarterly reporting period to which the payment report relates, the funding recipient specified an amount of forecast expenditure.
              Note:  Although a funding recipient may not wish to claim a Roads to Recovery payment for a particular quarterly reporting period, a payment report is required from the funding recipient to account for actual expenditure of any Roads to Recovery payments claimed and paid in respect of forecast expenditure in the preceding six months (i.e. two quarterly reporting periods). The payment report, in this case, is required to ensure the funding recipient has met the six-month expenditure condition per subsection 9(2).
       (4)    A funding recipient may submit an initial payment report within one calendar month after the start of the Roads to Recovery funding period.
       (5)    Paragraph 8(2)(a) does not apply to an initial payment report which is only to specify the Roads to Recovery payment for