Document ID: chunk:federal_register_of_legislation:F2024L00379:reg:16
Version: federal_register_of_legislation:F2024L00379
Segment Type: reg
Provision Reference: reg 16
Character Range: 19751–22063

16  Lodging documents by email
 (1) A person may lodge a document that is required or permitted to be lodged with the FWC under these Rules by emailing the document:
 (a) if paragraph (b) does not apply—to an email address approved by the General Manager for the lodgment of documents by email; or
 (b) if the email is in relation to a matter allocated to a FWC Member—to the email address of the FWC Member's chambers approved by the General Manager.
Note: In 2024, the email addresses approved for lodgment of documents and for FWC Members' chambers were available on the FWC's website (http://www.fwc.gov.au).
 (2) If a document is lodged by email:
 (a) the document must be attached to the email:
 (i) for a statutory declaration—as a PDF or an image format approved by the General Manager; and
 (ii) for any other document—as an attachment in Word, RTF or PDF format or another format approved by the General Manager; and
 (iii) without any security restrictions; and
 (b) the covering email must state:
 (i) the name, address and telephone number of the natural person sending the email; and
 (ii) an email address to which the FWC can send notices or other documentation; and
 (iii) if the document is an application commencing a matter—that fact; and
 (iv) if the document relates to an existing matter—the matter number given to the matter by the FWC; and
 (c) the person must either:
 (i) retain the email as a "sent item" showing the email address to which the email was sent and the date and time that it was sent; or
 (ii) retain a "delivered" statement or a "read receipt" showing the email address to which the email was sent and the date and time that it was delivered or read; and
 (d) the person must produce the retained document if required by the FWC.
Note: The statutory declaration must be signed and witnessed.
 (3) If a document lodged in accordance with this rule is an application commencing a matter:
 (a) the General Manager must send an acknowledgment of lodgment, by email, to the person lodging the document; and
 (b) the application is not taken to have been lodged until the acknowledgment of lodgment has been sent; and
 (c) once the acknowledgment of lodgment has been sent, the application is taken to have been lodged at the time it was received electronically by the FWC.