Document ID: chunk:federal_register_of_legislation:F2025C00100:reg:8:p55
Version: federal_register_of_legislation:F2025C00100
Segment Type: reg
Provision Reference: reg 8 (pt 55/75)
Character Range: 205533–208536

approved arrangement must retain each record made under this section for at least 2 years (see subsection 11‑9(2)).
Note 2: For making electronic records, see subsection 12(1) of the Electronic Transactions Act 1999.

5‑45  Verification of compliance with the Act and other matters

Matters that must be verified
 (1) The holder of an approved arrangement must verify that carrying out export operations at a registered establishment in accordance with the approved arrangement will ensure compliance with the following:
 (a) the applicable requirements of the Act;
 (b) the conditions in Subdivisions B to H of this Division;
 (c) section 5‑44 of this instrument (management practices, organisational structure, resources and personnel).

Record of verification
 (2) A written record must be made of:
 (a) the methods, procedures, tests, monitoring and other evaluations used to verify compliance with the matters referred to in subsection (1); and
 (b) the results of the verification.
Note: The holder of the approved arrangement must retain each record made under this subsection for at least 2 years (see subsection 11‑9(2)).

Inventory controls
 (3) The necessary inventory controls must be used in verifying compliance with the matters referred to in paragraphs (1)(b) and (c).
 (4) The inventory controls must be in writing, comprehensive, and able to be audited under Part 1 of Chapter 9 of the Act and as required by section 5‑47 of this instrument.
 (5) Without limiting subsection (4), the inventory controls must include the following:
 (a) a record of:
 (i) the numbers of animals of different types slaughtered at the registered establishment in accordance with the approved arrangement, their origin and lot; and
 (ii) meat or meat products received at the registered establishment in accordance with the approved arrangement (including their description and the quantities received of each description), their origin and their location at the establishment; and
 (iii) prescribed meat or meat products prepared for export at the registered establishment in accordance with the approved arrangement (including their description and the quantities prepared of each description), their item, lot, origin and location at the establishment; and
 (iv) all meat or meat products removed from the registered establishment in accordance with the approved arrangement (including their description and the quantities removed of each description), preparation details and their destination; and
 (v) all meat or meat products at the registered establishment that are not intended to be removed from the registered establishment (for example, meat or meat products no longer intended for export and destroyed at the establishment) (including their description and the quantities of each description);
 (b) a reconciliation of animals and prescribed meat or meat products and records referred to in paragraph (a);
 (c) a record of quantities of nitrite:
 (i) received at the registered establishment;