Document ID: chunk:federal_register_of_legislation:F2018N00136:clause:1_9
Version: federal_register_of_legislation:F2018N00136
Segment Type: clause
Provision Reference: sch 1 cl 9
Character Range: 12507–14823

9  Record keeping
 (1) A higher education provider that receives a special grant must create and retain records for an eligible Indigenous student that includes the following information:
 (a) the total allocation for the student, including a breakdown of the total allocation that shows the initial allocation and any additional allocation; and
 (b) the unspent amount of the total allocation for the student; and
 (c) any expenditure of an amount allocated to the student, including:
 (i) a brief description of the expenditure; and
 (ii) the amount of the expenditure; and
 (iii) the date of the expenditure.
 (2) An administering officer may, in writing, request access to records of a higher education provider retained under sub-item (1).
 (3) A higher education provider that receives a request under sub-item (2) must:
 (a) remove the names of eligible Indigenous students from the records; and
 (b) provide the administering officer with access to the records within 30 days of the request.

10 Reporting
 (1) A higher education provider that receives a special grant must, on or before 1 May of the calendar year following the grant year, give a report to an administering officer that includes the following information:
 (a) the number of eligible Indigenous students to whom the provider made an initial allocation; and
 (b) the amount of the grant used by the provider for a purpose specified under paragraphs 1(1)(a) and (b); and
 (c) the amount of the grant used by the provider for the purpose specified under paragraph 1(1)(c); and
 (d) the amount of the grant used by the provider for the purpose specified under paragraph 1(1)(d).
 (2) The report provided by the higher education provider under sub-item (1) must:
 (a) be signed by the senior officer responsible for financial management at the provider; and
 (b) declare that the special grant has been used in accordance with the conditions determined in this instrument.
 (3) Where:
 (a) an administering officer reasonably considers that there has been a potentially fraudulent use of a special grant; and
 (b) the administering officer, in writing, requests information from a higher education provider about the use of the grant;
  the provider must give the requested information to the administering officer within 30 days of the request.