Document ID: chunk:federal_register_of_legislation:F2024L00854:body:0:p24
Version: federal_register_of_legislation:F2024L00854
Segment Type: other
Provision Reference: 
Character Range: 68718–72146

proportional to the grant program, grant activities, potential grantees and the available funding. It is important that potential grantees and beneficiaries of grant activities are not disadvantaged by deviations from the published selection criteria and processes. Grant opportunity guidelines should include (as relevant):
          * grant objectives and purpose;
          * eligibility criteria;
          * clear assessment criteria (if applicable), including any considerations, prioritisations or other factors that may be taken into account, and how these will be assessed and applied;
          * weighting of assessment criteria;
          * the approval process (as relevant) including the:
         –      closing date for applications;
         –      likely decision date;
         –      outline of selection process;
         –      approach for any final recommendations;
         –      decision-maker;
          * expected terms and conditions of the grant agreement;
          * indicative reporting and acquittal requirements; and
          * a description of complaint handling, review and/or FOI mechanisms.

    13.4.   Officials must ensure that any suite of documents that form the grant opportunity guidelines are consistent with the CGRPs.[79]
          * Officials should ensure that the requirements of grant opportunities are simply expressed, are clear in their intent and are effectively communicated to stakeholders.
          * Officials should consider testing the clarity of grant opportunity guidelines with stakeholders prior to their release. Through stakeholder engagement, entities are able to test the design of the grant opportunity and any potential risks and mitigations. This can assist with ensuring the grant opportunity guidelines are fit‑for-purpose and appropriate, thereby reducing future potential deviations from the grant opportunity guidelines.
    13.5.   Potential grantees need access to adequate information to enable them to submit a grant application. Application documentation should contain clear eligibility and assessment criteria to enable the selection of applications in a consistent, transparent and accountable manner.
          * The design of the application form should assist potential grantees to provide information in respect of all selection criteria.
          * Application forms and associated information should be easy to understand and provide all necessary information, including contact points and details for further information.
          * Eligibility criteria should be straightforward, easily understood and effectively communicated to potential grantees. This helps avoid potential costs to applicants associated with developing and submitting applications that are ineligible or that have little chance of success.
          * Officials should ensure that grant opportunity guidelines clearly inform potential grantees of terms and conditions they will need to meet during the life of the grant, such as financial and performance reporting. The proposed grant agreement should be included with the grant opportunity guidelines so that potential grantees can consider this at the time that they are considering applying for a grant.
          * Timely appraisal avoids possible inequities and waste that may arise through unnecessary delay.
          * Provision of feedback to unsuccessful grant applicants promotes transparency in