Document ID: chunk:federal_register_of_legislation:F2024L00854:body:0:p7
Version: federal_register_of_legislation:F2024L00854
Segment Type: other
Provision Reference: 
Character Range: 17880–21150

records are available on request.[32]

  4.   Grants-specific Processes and Requirements
    4.1.       The grants policy framework is an important part of the resource management framework. This framework provides for non-corporate Commonwealth entities to work together with non-government stakeholders to achieve government policy outcomes. In addition to the requirements in the PGPA Act and Rule, other grants-specific requirements apply to accountable authorities, officials and ministers.

Requirements for Accountable Authorities and Officials
    4.2.       Officials must establish and document whether a proposed activity is a grant prior to applying the CGRPs.[33]
    4.3.       Accountable authorities and officials involved in grants administration must comply with government policies and legislation relevant to grants administration.[34]
    4.4.       Officials must:
        1. develop grant opportunity guidelines for all new grant opportunities[35], and revised guidelines where significant changes have been made to a grant opportunity;[36]
       b.   have regard to the nine key principles for grants administration;
       c.    ensure that grant opportunity guidelines and related internal guidance are consistent with the CGRPs; and
       d.   advise the relevant minister on the relevant requirements of the PGPA Act and Rule and the CGRPs, where a minister is considering a proposed expenditure of relevant money for a grant.
    4.5.       Where an accountable authority or an official approves the proposed commitment of relevant money in relation to a grant, the accountable authority or official who approves it must record, in writing, the basis for the approval relative to the grant opportunity guidelines and the key principle of achieving value with relevant money.
    4.6.       Officials must provide written advice to ministers, where ministers exercise the role of an approver[37]. This advice must, at a minimum:
        1. explicitly state that the spending proposal being considered for approval is a 'grant';
       b.   provide information on the applicable requirements of the PGPA Act and Rule and the CGRPs (particularly any ministerial recording and reporting obligations), including the legal authority for the grant;
       c.    outline the application and selection process followed[38], including the selection criteria that was used to select potential grantees; and
       d.   provide clear advice on the merits of the proposed grant or grants relative to the grant opportunity guidelines and the key principle of achieving value with relevant money.
    4.7.       When briefing ministers on the merits of a specific grant or group of grants, officials:
        1. must use the following categories and may include rankings of applications if appropriate:
              1. which applications fully meet the selection criteria;
               2. which applications partially meet the selection criteria; and
               3. which applications do not meet any of the selection criteria.
In addition, officials:
       b.   must indicate which of the applications can be supported within the available funding;
       c.    must recommend that applications that do not meet any of the selection criteria be