Document ID: chunk:federal_register_of_legislation:F2025C00160:reg:3:p267
Version: federal_register_of_legislation:F2025C00160
Segment Type: reg
Provision Reference: reg 3 (pt 267/293)
Character Range: 3016221–3024432

statement

   The member must provide a statement that meets all of the following requirements.
   a.                                                                                                   The statement must be provided within the 6 months after the member receives the outlay advance.
   b.                                                                                                   The statement must be in writing.
   c.                                                                                                   The statement must list all costs paid from the outlay advance.
   d.                                                                                                   The statement must be provided to the Overseas Administration Team.
   Note: If these requirements are not met there are fringe benefits tax implications for the member.

Division 3: Expenses if overseas posting is cancelled

14.2.11 Reimbursement of costs if long-term posting cancelled

1.  If a long-term posting is cancelled before the member begins the posting, they may not be able to be refunded by the supplier for goods and services they bought for the posting. They are eligible for an amount for what they would have been reimbursed for the goods and services, if the posting had not been cancelled. All these conditions must be met.
    a.                                                                                                                                                                                                                                                                                                                                                               The member received written notification of posting.
    b.                                                                                                                                                                                                                                                                                                                                                               The cancellation did not result from the member's personal circumstances.
    c.                                                                                                                                                                                                                                                                                                                                                               The member paid for goods or services as a direct result of the notification.
    d.                                                                                                                                                                                                                                                                                                                                                               The member cannot make use of the goods or services.
    e.                                                                                                                                                                                                                                                                                                                                                               The member is not able to be refunded by the supplier of the goods or services.
2.  If no existing condition of service in subsection 3 covers unavoidable costs incurred in subsection 1, the member may be paid an amount the CDF considers reasonable in the circumstances. The CDF must consider all these criteria.
    a.                                                                                                                                                                                                                                                                                                                                                               The nature of the costs.
    b.                                                                                                                                                                                                                                                                                                                                                               The circumstances under which the costs were paid.
    c.                                                                                                                                                                                                                                                                                                                                                               The residual benefit of the goods and services bought.
    d.                                                                                                                                                                                                                                                                                                                                                               Any other factor relevant to the costs.
3.  For subsection 2, these are the conditions of service.
    a.                                                                                                                                                                                                                                                                                                                                                               Transfer allowance.
    b.                                                                                                                                                                                                                                                                                                                                                               Housing assistance.
    c.                                                                                                                                                                                                                                                                                                                                                               Reimbursement of education costs for a child.

Division 4: Delay in departure accommodation

14.2.12 Definitions

   In this Division the following apply.
   Decision maker means person who meets all of the following.
   a.                                                                                                                  They work in the Pay and Administration Centre – Victoria.
   b.                                                                                                                  They are authorised to manage the pay and administration of members at an overseas post.
   c.                                                                                                                  They hold one of the following.
                                                                                                                       i.                                                                                        A rank of Warrant Officer Class 2 or higher.
                                                                                                                       ii.                                                                                       An APS classification of APS 5 or higher.
   Temporary accommodation means a serviced apartment, or other similar accommodation in which meals can be prepared.

14.2.13 People this Division applies

   This Division applies to the following people.
   a.                                              A member who is to depart Australia to commence a long-term posting overseas.
   b.                                              A dependant of a member who is to depart Australia and is to accompany a member