Document ID: chunk:federal_register_of_legislation:F2015L00163:reg:31
Version: federal_register_of_legislation:F2015L00163
Segment Type: reg
Provision Reference: reg 31
Character Range: 40973–43130

31  Record‑keeping requirements
 (1) The project proponent must keep the following records for each reporting period for each vehicle in the project during the reporting period:
 (a) the registration number, vehicle category, fuel type, passenger or freight capacity and duty cycle for the vehicle;
 (b) any period for which the vehicle was not operational (including because the vehicle was sold or otherwise disposed of);
 (c) if the vehicle was sold or otherwise disposed of:
 (i) the date of the sale or disposal; and
 (ii) the reasons for the sale or disposal;
 (d) the project activities (if any) performed on the vehicle.
 (2) If the project involves changing operational practices, the project proponent must keep the records for each reporting period that detail the changes to operational practices.
 (3) If the project is a group of vehicles project, the project proponent must keep records:
 (a) about the composition of the group and sub‑groups in terms of vehicle categories in sufficient detail to support the decline rates used for the project; and
 (b) if a vehicle moved into or from the project during the period—about:
 (i) when the movement occurred; and
 (ii) whether the movement was to or from a related group; and
 (iii) the reasons for the movement.
 (4) If the project is an aggregated individual vehicles project and a vehicle in the project is replaced, the project proponent must keep records about the replacement, including records about:
 (a) vehicles associated with the replacement; and
 (b) when the replacement occurred; and
 (c) the reasons for the replacement; and
 (d) the sale or disposal of the vehicle that was replaced; and
 (e) the reference group for the vehicle.
Note: Records kept for the purposes of paragraph (c) could include records of executive decisions.
 (5) If a vehicle (the first vehicle) or piece of equipment other than a vehicle is used to power, operate or assist in powering or operating a vehicle in the project, the project proponent must keep records that show whether or not the first vehicle or piece of equipment was installed as part of the project.

Division 3—Monitoring requirements