Document ID: chunk:federal_register_of_legislation:F2024L00854:body:0:p31
Version: federal_register_of_legislation:F2024L00854
Segment Type: other
Provision Reference: 
Character Range: 89503–92781

in a way that may be, or may be perceived to be, influenced by either material personal interests (financial or non-financial) or material personal associations. A conflict of interest may arise:
          * where decision-makers or officials involved in grants administration have a direct or indirect interest, which may influence the selection of a particular grant activity;
          * where members of external committees have a direct or indirect interest in informing a decision about expenditure or providing advice on grant opportunities; and
          * where a potential grantee has a direct or indirect interest, which may influence the selection of their proposed grant activity during the application process.
    15.7.   Conflicts may arise at any stage including during the selection process or while the grant activity is being undertaken.
    15.8.   Officials should establish transparent processes which help manage misconceptions and the potential for personal or related party gain. Accountable authorities should ensure that entity policy and management processes for conflict of interest are published to support probity and transparency.
    15.9.   Accountable authorities should put in place appropriate mechanisms for identifying and managing potential conflicts of interest for grant opportunities. These mechanisms may include:
          * establishing procedures for officials, potential grantees, and grantees to declare their interests;
          * developing procedures to manage potential conflicts of interest in all phases of grants administration;[86]
          * maintaining a register of staff and other party interests; and
          * ensuring that grant opportunity guidelines clearly outline what constitutes a conflict of interest.

Acronyms
AAO   Administrative Arrangements Order
ANAO   Australian National Audit Office
CFO   Chief Financial Officer
CGRPs  Commonwealth Grants Rules and Principles 2024
CPRs    Commonwealth Procurement Rules
FFR Act  Federal Financial Relations Act 2009
Finance  Department of Finance
FFSP Act  Financial Framework (Supplementary Powers) Act 1997
FFSP Regulations Financial Framework (Supplementary Powers) Regulations 1997
FOI   Freedom of Information
PGPA Act  Public Governance, Performance and Accountability Act 2013
PGPA Rule  Public Governance, Performance and Accountability Rule 2014

Glossary
For the purposes of the CGRPs, terms have the meanings defined below.
accountable authority see subsection 12(2) of the PGPA Act.
application process refers to the steps that must be followed by potential grantees to be considered for a grant. It includes the forms, and written documentation, which contain eligibility and any assessment criteria to be satisfied.
approver (or decision maker) refers to the person or group of people who decide to approve a grant and could be a minister, ministerial panel, accountable authority, official or third party.
assessment criteria are the specified principles or standards, against which applications will be judged. These criteria are also used to assess the merits of proposals and, in the case of a competitive grant opportunity, to determine application rankings.
beneficiaries include the individuals/organisations/communities which directly