Document ID: chunk:federal_register_of_legislation:F2024C00913:reg:8:p33
Version: federal_register_of_legislation:F2024C00913
Segment Type: reg
Provision Reference: reg 8 (pt 33/105)
Character Range: 475389–477977

The register may be kept by means of a computer or in any other form that can be conveniently audited.
 (5) The issuing body must hold the register at its office.
 (6) The issuing body must allow an aviation security inspector to inspect the register on request during normal business hours.

6.24  Other records of issuing bodies
 (1) An issuing body must maintain records that are sufficient to demonstrate that it has complied with its ASIC program.
 (2) The issuing body must retain the following, in relation to an application for the issuing body to issue an ASIC to a person:
 (a) a copy of the application;
 (b) if the issuing body issues the ASIC to the person—the record of issue of the ASIC;
 (c) copies of the identification documents that were given to the issuing body in relation to the application;
 (d) any records, or copies of any documents, that were given to the issuing body in relation to the applicant's operational need for the ASIC.
 (2A) The records and documents required to be retained under subregulation (2) must be retained until:
 (a) if the issuing body issues the ASIC to the person—the end of 3 years after the completion of the background check requested in relation to the application; or
 (b) otherwise—the end of 3 years after the application was made.
 (3) The records and documents may be kept by means of a computer or in any other form that can be conveniently audited.
 (5) The issuing body must allow an aviation security inspector to inspect the records and documents on request during normal business hours.

6.25  Annual reporting by issuing bodies
  An issuing body must report to the Secretary in writing, within 1 month after the end of each financial year:
 (a) the total number of ASICs issued by the body that have not expired and have not been cancelled; and
 (b) the number of red ASICs or grey ASICs issued by the body that have expired or been cancelled but have not been returned to the body.
Penalty: 20 penalty units.

6.25A  Register of VICs and other records
 (1) A VIC issuer (other than an agent) must keep a register and other records in accordance with this regulation.

Register and other records
 (2) The register must contain the following details of each VIC issued by the VIC issuer (or its agents):
 (a) if the VIC is issued by a Secretary‑approved VIC issuer (or its agent), the Comptroller‑General of Customs or the Director‑General of Security—the airport for which the VIC is valid;
 (b) the following details about the person to whom the VIC was issued:
 (i) the name of the person;
 (ii) the date of birth of