Document ID: chunk:federal_register_of_legislation:F2021L01869:reg:6:p64
Version: federal_register_of_legislation:F2021L01869
Segment Type: reg
Provision Reference: reg 6 (pt 64/86)
Character Range: 216949–219828

not capture many of the events undertaken in the operation of Old Parliament House.

  The Action Proposal Process begins with the identification of a proposed action and its location. The next step involves reference to this Heritage Management Plan to determine the zone in which the proposed action will take place; this can be done either via the Heritage Management Interactive or via an electronic or hardcopy of the plan. The determination of the zone will give an overview of the values and appropriate activities of the space.

  From the zones, a check of the Permitted Action Schedule (see Chapter 12) will allow the responsible party to determine whether the action is allowed – following the guidelines of the schedule – or whether it will require assessment by the Actions Committee.
  If the action is not specified in the Permitted Action Schedule, it will need to be assessed and approved by the Actions Committee before it can proceed. To do this, the Action Proposal Form must be completed and submitted to the committee.

  The committee will make an assessment and will make a recommendation to the Delegate. The committee may recommend that the Delegate either allow the action, allow the action with modifications, not allow the action, request an alternative proposal or refer the action to the Commonwealth agency responsible for administering the EPBC Act. (A referral to that agency is necessary for actions that are likely to have a significant adverse impact on the heritage values of the place).

  Refer to the Action Proposal flowchart at Figure 7 for further information.

      11.3.  Documentation

Action Proposal Form

  All actions are recorded as per Policy 3.1. Documentation of this Heritage Management plan.

  The Action Proposal Form is completed using the Heritage Management Interactive (see Chapter 14).

  Once an action has been endorsed by the committee and approved by the Delegate, two additional processes – the Action Amendment and the Project Record – are used to facilitate and record approval for work that is subsequent to, and associated with, an approved action.

Action Amendment

  Action Amendments are used to gain approval for significant activities within an action project that has already been approved by the Delegate. They are often used on large-scale projects that have been approved in-principle via the Actions Committee process. In such circumstances, detailed information about the project is often only available after initial scoping, and the Action Amendment process is used to document and seek approval from the Actions Committee and Delegate for the specific methodology and details of the project that has been approved in-principle. This type of amendment has been used to cover whole-of-site projects, including lighting upgrades and Heating, Ventilation and Air Conditioning (HVAC) upgrades.