Document ID: chunk:federal_register_of_legislation:F2015L01036:body:0:p3
Version: federal_register_of_legislation:F2015L01036
Segment Type: other
Provision Reference: 
Character Range: 5241–8018

facilities are expected to be available at the place where the meeting is to be held; and

(b)          the external manager considers that, having regard to all the circumstances, it will be appropriate to use those facilities, the notice of the meeting must:

              (i)            set out the relevant telephone number; and

              (ii)         indicate that a person, or the proxy of a person, who wishes to participate in the meeting by telephone must give to the external manager, not later than the second-last working day before the day on which the meeting is to be held, a written statement setting out:

                  (A)        the name of the person and of the proxy (if any); and

                  (B)                      an address to which notices to the person or proxy may be sent; and

                  (C)                      a telephone number at which the person or proxy may be contacted; and

                  (D)                      a facsimile transmission number (if any) to which notices to the person or proxy may be sent; and

                  (E)                       that a person, or the proxy of a person, who participates in the meeting by telephone must pay any costs incurred by the person or proxy in participating and is not entitled to be reimbursed for those costs from the assets of the fund.

7.             Conduct of the meeting
(1)          The external manager is to preside at a meeting convened under this rule.
(2)          Such a meeting may be adjourned from time to time at the discretion of the external manager, but may not be adjourned to a day more than 30 days after the first day on which the meeting was held.
(3)   If a person, or a person's proxy, who wishes to participate in a meeting by means of telephone conference facilities, has given the external manager a statement in accordance with subparagraph 6 (3) (b) (ii), the external manager must take all reasonable steps to ensure that the person, or the person's proxy, is contacted before the start of the meeting on the telephone number provided by that person.
(4)          The external manager must also take all reasonable steps to ensure that the person or proxy can hear the proceedings, and can be heard, by means of those facilities.
(5)          A person who, or whose proxy, participates in the meeting by telephone under this rule is taken to be present in person at the meeting.
(6)          A quorum for the meeting consists of:
(a)          if the number of persons entitled to vote exceeds 2 – at least 2 of those persons; or

(b)          if only one person is, or 2 persons are, entitled to vote – that person or those persons,

           present in person or by proxy.
(7)   A meeting may be held if all