Document ID: chunk:federal_register_of_legislation:F2023C00696:body:0:p24
Version: federal_register_of_legislation:F2023C00696
Segment Type: other
Provision Reference: 
Character Range: 66825–70296

being completed.

9.1.4.2              Deletions from communications records are not permitted. All entries must be written in non-erasable ink, and must be legible.

9.1.4.3              Non-active forms or strips on which an error is noted may be replaced. Active forms or strips, fault reports, records and Log Books must be changed, or errors corrected by:

(a)         drawing a line through the incorrect data and writing the correct data adjacent thereto; or

(b)         cancelling the old and rewriting the record, retaining both the old and the new for later reference purposes.

9.1.4.4              Methods of recording. Information transmitted or received by verbal means must be recorded by electronic means in accordance with CASR Part 172. Voice records must be supported by one or more of the following methods:

(a)         writing on a flight progress strip;

(b)         typewritten on authorised forms;

(c)          teletyped on page copy machine units;

(d)         handwritten in accordance with local requirements;

(e)         handwritten on appropriate forms;

(f)            entered directly into computer-based equipment.

9.1.4.5              Flight notifications. A copy of all flight notifications received must be held for 90 days. Printed flight notifications shall be filed with the day's traffic. Electronic records shall be archived via a suitable "off-line" media such as tape, disk array or optical disk.

9.1.5                   Maintaining Operational Log Books

9.1.5.1              The Log Book must be used to record all significant occurrences and actions relating to operations, facilities, equipment and staff at an ATS unit.
Note: Except when forms such as fault reports or Air Safety Incident Reports (ASIRs) must also be completed, duplication of information should be avoided.

9.1.5.2              A working record or Log Book entry must not be inserted between earlier entries. In the event of an out of sequence entry being necessary, it must be entered as soon as possible, and annotated that it is out of sequence with an explanatory note as to why it is out of sequence.

9.1.5.3              All Log Book entries must be recorded against the times of the occurrence, or time of the Log Book entry.

9.1.5.4              Minimum information to be recorded. The minimum information to be recorded is shown in the following table.

Occasion                                                      Information
At the commencement of each day's operation                       * UTC date and time;
                                                                  * Where required, identification of the unit and/or the operating position.
                                                              Note: these may be incorporated in the station date stamp.
On assuming responsibility for a position                         * The UTC date and time of assuming responsibility for a position and the signature of the officer commencing duty (see also voice recordings);
                                                                  * Results of equipment checks;
                                                                  * Result of time check.
During operation of the unit                                      * Air Safety Incidents, including accidents and breaches of the Regulations such as non-compliance with ATC instructions;
                                                                      Note: