Document ID: chunk:federal_register_of_legislation:F2018N00132:body:0:p8
Version: federal_register_of_legislation:F2018N00132
Segment Type: other
Provision Reference: 
Character Range: 18212–21025

Deputations
    (1)  Any person or group wishing to be received as a deputation by the Council or a Committee shall send to the CEO an application;
       (a)  setting out the agenda item to which the deputation relates;
       (b)  whether the deputation is supporting or opposing the officer's or Committee's recommendation; and
       (c)  include sufficient detail to enable a general understanding of the purpose of the deputation.
    (2)  Where the CEO receives a request in terms of the preceding clause the CEO shall refer it to the presiding member of the Council or appropriate Committee who shall determine whether the deputation should be received.
    (3)  A deputation approved to attend a Council or Committee meeting is not to;
       (a)  exceed five persons, only two of whom may address the Council or Committee, although others may respond to questions from members; and
       (b)  address the Council or Committee for a period exceeding five minutes without the agreement of the Council or the Committee as the case requires.
    (4)  Where a deputation has been made at a Committee meeting, a further deputation will not be permitted at a successive Council meeting by the same person or persons, or a directly related party, on the same matter unless it is demonstrated there is new, relevant material which may impact upon the Council's understanding of the facts of the matter.
  (5)
       (a)  deputations are to be presented in the order of which the item they relate to sits on the agenda.
       (b)  where there are deputations both for and against an agenda item the person wishing to make a deputation against the matter is to present first, followed by a deputation in favour.
       (c)  deputations will then continue in alternating order until there are no persons wishing to speak to the opposite view of the last preceding speaker.
    (6)  Members of a Committee (or other Elected Members) to which the deputation is presented may ask a question or questions of persons of the deputation group and any person of the deputation group may respond to such questions.
    (7)  Deputations;
       (a)  shall not involve any language considered offensive by the Presiding Member; and
       (b)  shall not contain any statement knowingly incorrect, knowingly misleading or reflecting adversely on the integrity of any member, officer or other party.

3.8 Confirmation of minutes
    (1)  When minutes of a meeting are submitted to an ordinary meeting of the Council or Committee for confirmation, if a member is dissatisfied with the accuracy of the minutes, then he or she is to;
       (a)  state the item or items with which he or she is dissatisfied; and
       (b)  propose a motion clearly outlining the alternative wording to amend the minutes.
    (2)  Discussion of