Title: wetten.nl - Regeling - Briefwisseling houdende een verdrag tussen de Regering van het Koninkrijk der Nederlanden en het Internationaal Agentschap voor Atoomenergie (IAEA) inzake de internationale conferentie over de “Effective Nuclear and Radiation Regulatory Systems”, te Den Haag, Nederland, 4 – 7 november 2019 - BWBV0006804

Source: https://wetten.overheid.nl/BWBV0006804/

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{"title": "wetten.nl - Regeling - Briefwisseling houdende een verdrag tussen de Regering van het Koninkrijk der Nederlanden en het Internationaal Agentschap voor Atoomenergie (IAEA) inzake de internationale conferentie over de \u201cEffective Nuclear and Radiation Regulatory Systems\u201d, te Den Haag, Nederland, 4 \u2013 7 november 2019 - BWBV0006804", "content": "Briefwisseling houdende een verdrag tussen de Regering van het Koninkrijk der Nederlanden\n                           en het Internationaal Agentschap voor Atoomenergie (IAEA) inzake de internationale\n                           conferentie over de \u201cEffective Nuclear and Radiation Regulatory Systems\u201d, te Den Haag,\n                           Nederland, 4 \u2013 7 november 2019\n\n[Regeling vervallen per 27-02-2020]\n\nINTERNATIONAL ATOMIC ENERGY AGENCY\n\nVienna,\n\n2018-12-20\n\nRef CN-270\n\nExcellency,\n\nI have the honour to inform you that the International Atomic Energy Agency (IAEA)\n                                       is planning to hold an International Conference on Effective Nuclear and Radiation\n                                       Regulatory Systems (hereinafter referred to as \u201cevent\u201d) from 4 to 7 November 2019.\n\nThis event will be the fifth in a series of conferences on effective nuclear regulatory\n                                       systems. The four preceding conferences were held at the following locations: Vienna,\n                                       Austria in 2016, Ottawa, Canada in 2013, Cape Town, South Africa in 2009 and Moscow,\n                                       Russian Federation in 2006.\n\nThe purpose of the event is to build on the conclusions and deliberations of the previous\n                                       conferences, and to consider the developments in the regulatory systems to further\n                                       enhance safety and security globally. The event will play a vital part in the global\n                                       efforts of senior nuclear and radiation safety and nuclear security regulators to\n                                       review issues that are important to the global nuclear regulatory community.\n\nThe event will be conducted in English.\n\nApproximately 250 participants from the invited Member States, entities and organizations\n                                       as listed in Annex A are expected to attend, as well as representatives from the IAEA.\n\nInformal discussions held with Mr Ynte Stockmann from the Joint Research Centre/European\n                                       Commission (JRC/EC) have indicated that suitable premises and facilities could be\n                                       made available in Amsterdam.\n\nI have the honour to enquire whether the Government of the Kingdom of the Netherlands\n                                       (hereinafter referred to as the \u201cGovernment\u201d) would wish to host this event and, if\n                                       so, whether the Government would agree to make the following arrangements:\n\n1. The Agreement on the Privileges and Immunities of the International Atomic Energy Agency (\u201cthe Agreement\u201d), which was accepted by the Government on 29 August 1963, shall\n                                             be applicable in respect of the event. In particular, officials of the IAEA participating\n                                             in, or performing functions in connection with, the event shall enjoy the privileges\n                                             and immunities provided under Articles VI and IX of the Agreement. Representatives of States shall enjoy the privileges and immunities accorded under\n                                             Article V of the Agreement. Participants invited by the IAEA to attend the event shall enjoy the privileges\n                                             and immunities accorded to experts on mission for the IAEA provided under Article VII of the Agreement. The property, funds and assets of the IAEA associated with the event shall enjoy\n                                             the privileges and immunities accorded under Article III of the Agreement.\n\n2. The Government will accord to the persons mentioned in paragraph 1 above every facility\n                                             necessary for the performance of their functions in connection with the event, including\n                                             entering, remaining in and leaving the Kingdom of the Netherlands. The Government\n                                             will issue any necessary visas as expeditiously as possible and, where the legislation\n                                             of the Kingdom of the Netherlands permits, free of charge. The Government, however,\n                                             reserves the right to deny, irrespective of nationality, visas to individual participants\n                                             for national security reasons. Annex A contains the list of Member States, entities and organizations to be invited to participate\n                                             in the event.\n\nThe IAEA will inform the Government promptly of all persons officially designated\n                                             to attend the event. The IAEA will also advise such persons to apply for visas, if\n                                             necessary, in good time before the opening date of the event, and the Government is\n                                             expected to issue such visas promptly so as to allow them to attend the event.\n\n3. The Government will facilitate customs formalities for the persons mentioned in paragraph\n                                             1 above when they enter and leave the Kingdom of the Netherlands.\n\n4. The Government will, at no cost to the IAEA, make adequate and appropriate premises,\n                                             personnel and facilities available for the entire duration of the event as listed\n                                             in Annex B.\n\n5. The Government will exercise reasonable care to ensure security on the premises where\n                                             the event takes place and to ensure the safety of the persons mentioned in paragraph\n                                             1 above while they are on those premises. The Government will take whatever steps\n                                             may be reasonable in the circumstances to ensure such security and safety, including\n                                             such supervision of the premises as may be warranted.\n\nI should be grateful if your Government would designate a representative to facilitate\n                                       liaison between the IAEA and your Government in connection with the event. Mr Shahid\n                                       Mallick of the Office of Safety and Security Coordination has been appointed Scientific\n                                       Secretary of the event. Ms Martina Khaelss of the Division of Conference and Documents\n                                       Services will be responsible for the administrative organization of the event.\n\nShould your Government wish to host this meeting, I would be grateful if you would\n                                       inform me in writing of your Government\u2019s agreement to the above-enumerated points\n                                       by 31 December 2018 so as to enable the Secretariat to proceed with timely arrangements.\n\nAccept, Excellency, the assurances of my highest consideration.\n\nJuan Carlos Lentijo\n\nDeputy Director General\n\nHead of the Department of Nuclear Safety and Security\n\nEnclosures:\n\nAnnex A: List of Member States, Entities and Organizations to be Invited\n\nAnnex B: List of Facilities and Resources to be Provided by the Government Free of\n                                          Charge\n\nHE Mr Marco Hennis\n\nResident Representative\n\nPermanent Mission of the Kingdom of the Netherlands to the IAEA\n\nOpernring 5/7th Floor\n\n1010 VIENNA\n\nAUSTRIA\n\n[Regeling vervallen per 27-02-2020]\n\n[Regeling vervallen per 27-02-2020]\n\nInternational Conference on Effective Nuclear and Radiation Regulatory Systems\n\nAmsterdam, the Netherlands\n\n4-7 November 2019\n\nRef. No.: CN-270\n\n1. Member States\n\nAfghanistan\n\nGermany\n\nOman\n\nAlbania\n\nGhana\n\nPakistan\n\nAlgeria\n\nGreece\n\nPalau\n\nAngola\n\nGrenada\n\nPanama\n\nAntigua and Barbuda\n\nGuatemala\n\nPapua New Guinea\n\nArgentina\n\nGuyana\n\nParaguay\n\nArmenia\n\nHaiti\n\nPeru\n\nAustralia\n\nHoly See\n\nPhilippines\n\nAustria\n\nHonduras\n\nPoland\n\nAzerbaijan\n\nHungary\n\nPortugal\n\nBahamas\n\nIceland\n\nQatar\n\nBahrain\n\nIndia\n\nRepublic of Moldova\n\nBangladesh\n\nIndonesia\n\nRomania\n\nBarbados\n\nIran, Islamic Republic of\n\nRussian Federation\n\nBelarus\n\nIraq\n\nRwanda\n\nBelgium\n\nIreland Nicaragua\n\nSaint Vincent and the Grenadines\n\nBelize\n\nIsrael\n\nSan Marino\n\nBenin\n\nItaly\n\nSaudi Arabia\n\nBolivia, Plurinational State of\n\nJamaica\n\nSenegal\n\nBosnia and Herzegovina\n\nJapan\n\nSerbia\n\nBotswana\n\nJordan\n\nSeychelles\n\nBrazil\n\nKazakhstan\n\nSierra Leone\n\nBrunei Darussalam\n\nKenya\n\nSingapore\n\nBulgaria\n\nKorea, Republic of\n\nSlovakia\n\nBurkina Faso\n\nKuwait\n\nSlovenia\n\nBurundi\n\nKyrgyzstan\n\nSouth Africa\n\nCambodia\n\nLao People\u2019s Democratic Republic\n\nSpain\n\nCameroon\n\nLatvia\n\nSri Lanka\n\nCanada\n\nLebanon\n\nSudan\n\nCentral African Republic\n\nLesotho\n\nSwaziland\n\nChad\n\nLiberia\n\nSweden\n\nChile\n\nLibya\n\nSwitzerland\n\nChina\n\nLiechtenstein\n\nSyrian Arab Republic\n\nColombia\n\nLithuania\n\nTajikistan\n\nCongo\n\nLuxembourg\n\nThailand\n\nCosta Rica\n\nMadagascar\n\nThe former Yugoslav Republic of Macedonia\n\nCote d'Ivoire\n\nMalawi\n\nTogo\n\nCroatia\n\nMalaysia\n\nTrinidad and Tobago\n\nCuba\n\nMali\n\nTunisia\n\nCyprus\n\nMalta\n\nTurkey\n\nCzech Republic\n\nMarshall Islands\n\nTurkmenistan\n\nDemocratic Republic of the Congo\n\nMauritania\n\nUganda\n\nDenmark\n\nMauritius\n\nUkraine\n\nDjibouti\n\nMexico\n\nUnited Arab Emirates\n\nDominica\n\nMonaco\n\nUnited Kingdom of Great Britain and Northern Ireland\n\nDominican Republic\n\nMongolia\n\nUnited Republic of Tanzania\n\nEcuador\n\nMontenegro\n\nUnited States of America\n\nEgypt\n\nMorocco\n\nUruguay\n\nEl Salvador\n\nMozambique\n\nUzbekistan\n\nEritrea\n\nMyanmar\n\nVanuatu\n\nEstonia\n\nNamibia\n\nVenezuela, Bolivarian\n\nEthiopia\n\nNepal\n\nRepublic of Viet Nam\n\nFiji\n\nNetherlands\n\nYemen\n\nFinland\n\nNew Zealand\n\nZambia\n\nFrance\n\nNiger\n\nZimbabwe\n\nGabon\n\nNigeria\n\nGeorgia\n\nNorway\n\n2. Entities\n\nPalestine\n\n3. Intergovernmental Organizations\n\nArab Network of Nuclear Regulators (ANNuR)\n\nASEAN Network of Regulatory Bodies on Atomic Energy Asian Nuclear Safety Network (ASEANTOM)\n\nEuropean Commission (EC)\n\nEuropean Commission, Directorate-General for Energy (EC/DG-ENER)\n\nEuropean Commission, Directorate-General for International Cooperation and Development\n                                             (EC/DG-DEVCO)\n\nEuropean Commission, Joint Research Centre (EC/JR)\n\nEuropean Nuclear Security Regulators' Association (ENSRA)\n\nEuropean Nuclear Safety Regulator's Group (ENSREG)\n\nForum of Nuclear Regulatory Bodies in Africa (FNRBA)\n\nHeads of the European Radiological Protection Competent Authorities (HERCA)\n\nIbero-American Forum of Radiological and Nuclear Regulatory Agencies (FORO)\n\nInternational Civil Aviation Organization (ICAO)\n\nInternational Labour Organization (ILO)\n\nInternational Nuclear Regulators Association (INRA)\n\nInternational Nuclear Safety Group (INSAG)\n\nOrganization for Economic Co-Operation and Development, Nuclear Energy Agency (OECD/NEA)\n                                             United Nations Scientific Committee on the Effects of Atomic Radiation (UNSCEAR)\n\nWorld Health Organization (WHO)\n\nWestern European Nuclear Regulators Association (WENRA)\n\nNote for Distribution: please also send copy of NV to EU Delegation in Vienna.\n\n4. Nongovernmental Organizations\n\nEuropean Nuclear Safety Training and Tutoring Institute (ENSTTI)\n\nEuropean Technical Safety Organisations Network (ETSON)\n\nInternational Commission on Radiological Protection (ICRP)\n\nInternational Radiation Protection Association (IRPA)\n\nWorld Association of Nuclear Operators (WANO)\n\nThe World Institute for Nuclear Security (WINS)\n\nWorld Nuclear Association (WNA)\n\n[Regeling vervallen per 27-02-2020]\n\n[Regeling vervallen per 27-02-2020]\n\nInternational Conference on Effective Nuclear and Radiation Regulatory Systems\n\nAmsterdam, the Netherlands\n\n4-7 November 2019\n\nRef. No.: CN-270\n\n1. Premises:\n\na) One (1) plenary room with a capacity for 300 persons including one (1) podium for\n                                                   seating a panel of approximately 8 members and one (1) lectern on a stage;\n\nb) One (I) meeting room (for break-out/briefing/bilateral/press meetings) with a capacity\n                                                   for approx. 25 persons;\n\nc) Anteroom/lounge for the registration including:\n\n\u2022 registration counter(s);\n\n\u2022 shelving behind/below the counter for conference bags/folders;\n\n\u2022 standing chairs for staff behind the registration counter; and\n\n\u2022 standing tables opposite the registration counter for participants to fill in the\n                                                         registration forms.\n\nd) One (1) storage room/area for conference bags/folders (close to the registration counter);\n\ne) Poster exhibition area (for approx. 30 Poster boards to be used on both sides);\n\nf) Lounge for coffee breaks (close to the poster and technical exhibition area);\n\ng) Internet comer for participants;\n\nh) Attended cloak room;\n\ni) Office space for the services listed in paragraph 5 below; and\n\nj) Offices (depending on size and set-up) for:\n\n\u2022 Conference President (1 person);\n\n\u2022 IAEA Secretariat (5 persons);\n\n\u2022 Press (to be confirmed)\n\nRegistration is planned to start in the afternoon of the day prior to commencement\n                                                   of the conference. The above premises should be fully furnished and equipped and placed\n                                                   at the exclusive disposal of the IAEA from Saturday prior to the conference until\n                                                   the end of the conference, inclusive.\n\n2. Facilities\n\na) Live streaming of the conference sessions, on demand (i.e. recording available during\n                                                   and after the conference);\n\nb) Digital audio recording (MP3 or Flash) as alternative to live streaming\n\nc) Centralized uploading of the PowerPoint presentations for all rooms. This IT point\n                                                   to be conveniently located, perhaps in the briefing room, or in the main meeting room.\n\nd) Copying and scanning facilities.\n\n3. Equipment\n\na) One (1) laptop plus one (1) back-up for presentations (for each meeting room);\n\nb) Two (2) personal computers (running Office 2007 or higher) with Internet access for\n                                                   the IAEA Secretariat\u2019s office;\n\nc) One (1) personal computer (running Office 2007 or higher) with Internet access for\n                                                   the President\u2019s office;\n\nd) Five (5) personal computers with Internet access for the Internet area;\n\ne) One (1) network printer in the IAEA Secretariat's office;\n\nt) One (1) network printer in the Internet corner;\n\ng) One (1) photocopying machine with scanning facility in the IAEA Secretariat's office;\n\nh) Eight (8) microphones on the podium (preferably push-to-talk); one (1) standing microphone\n                                                   and one (1) neck microphone for the speaker on the lectern; and a sufficient number\n                                                   of microphones distributed throughout the room for discussions (standing or mobile),\n                                                   connected to the audio recording equipment;\n\ni) One (1) data projector for PowerPoint presentations plus one (1) back-up;\n\nj) One (1) or two (2) large screen(s) (minimum 345x203 cm; ratio 16:9) and two (2) smaller\n                                                   side screens depending on the room size and layout, for parallel projection of the\n                                                   PowerPoint presentations;\n\nk)  LCD screens/comfort monitors for the speakers/chairpersons on the podium to follow\n                                                   the presentations (for each meeting room);\n\nl) One (1) speaker's timer;\n\nm)  One (1) laser pointer plus one (1) back-up;\n\nn)  One (1) message board (registration desk);\n\no)  Poster Boards for Poster presentations;\n\np)  Decorations and signs as necessary; and\n\nq)  Free Wireless internet on the conference premises\n\n4. Personnel\n\nAll servicing staff are required to be fluent in English.\n\na) Administrative staff:\n\nTo perform under the supervision of the IAEA Conference Organizer as follows:\n\nSunday: 3 clerks\n\nSet-up/packing of conference bags (approx. 10:00-16:00)\n\nPre-registration (approx. 16:00-18.00)\n\nMonday: 4 clerks\n\nRegistration and information (2 clerks)\n\nPlenary room (PowerPoint presentations, nameplates , microphones) (2 clerks)\n\nTuesday to Thursday: 4 clerks\n\nRegistration and information (2 clerks)\n\nPlenary room (PowerPoint presentations, nameplates, microphones) (2 clerks)\n\nIn addition to the above specific tasks, all servicing staff must be prepared to perform\n                                                   other duties in connection with the preparation and running of the conference, and\n                                                   to provide assistance in compiling and distributing documents whenever necessary.\n\nb) Technical staff\n\nTo prepare, install and operate the technical facilities and equipment mentioned in\n                                                   paragraphs 2 and 3.\n\n5. Services\n\nThe following services, for the organization and efficient operation of which the\n                                             Government is responsible, on or near the conference premises:\n\na) Travel Desk, General Information Desk;\n\nb) Snack bar(s);\n\nc) Bank;\n\nd) Medical/First aid.\n\nUnless otherwise agreed, the furnishing of the premises and the installation of the\n                                             facilities and equipment are to be completed not later than Sunday, 3 November 2019.\n\nFurthermore, the Government shall make the necessary arrangements to ensure accommodation\n                                             for conference participants and staff in Amsterdam, the Netherlands.\n\n6. Indemnification\n\nThe IAEA shall bear no financial, legal or other involvement in, or responsibility\n                                             for, the conference beyond what has been specified by the IAEA. The Government shall\n                                             hold the IAEA and its officials\n\nharmless in respect of any action, claim or other demand arising out of the injury\n                                             to persons or damage to or loss of property incurred in connection with the conference.\n\n7. Contribution\n\nThe above-mentioned facilities and services will be covered entirely by the Government.\n\n[Regeling vervallen per 27-02-2020]\n\nPERMANENT MISSION OF THE KINGDOM OF THE NETHERLANDS TO THE UNITED NATIONS ORGANISATIONS\n                                       IN VIENNA\n\n27 February 2019\n\nRef CN-270\n\nDear Mr. Lentijo,\n\nI have the honour to refer to your letter reference CN-270 of 20 December 2018, relating to an Agreement to be concluded between the Government\n                                       of the Kingdom of the Netherlands and the International Atomic Energy Agency (IAEA)\n                                       concerning the International Conference on Effective Nuclear and Radiation Regulatory\n                                       Systems, to be held in The Hague, the Netherlands, 4 to 7 November 2019, which reads\n                                       as follows:\n\n[Red: (Zoals in Nr. I)]\n\nI am authorized by the Government of the Kingdom of the Netherlands to state that\n                                       it agrees to the proposals regarding the organisation of the International Conference.\n                                       I would like to inform you that Mr Ynte Stockmann from the Joint Research Centre/European\n                                       Commission (JRC/EC) has indicated that suitable premises and facilities will be made\n                                       available in The Hague instead of Amsterdam. Further, I am authorized to state that\n                                       the Government of the Kingdom of the Netherlands considers your letter and this reply\n                                       as together constituting an Agreement between the Government of the Kingdom of the\n                                       Netherlands and the IAEA concerning the International Conference on Effective Nuclear\n                                       and Radiation Regulatory Systems, which shall enter into force on the date of this\n                                       reply and shall remain in force for the duration of the International Conference and\n                                       for such additional period as is necessary for its preparation and winding up, the\n                                       total duration of this Agreement, however, not to exceed one year.\n\nFurthermore, the Government acknowledges the arrangements implementing this Agreement\n                                       that were made between the IAEA and the Netherlands Authority for Nuclear Safety and\n                                       Radiation Protection.\n\nPlease accept, Sir, the assurances of my highest consideration.\n\nHE Mr. Marco Hennis\n\nAmbassador, Permanent Resident Representative\n\nMr. Juan Carlos Lentijo\n\nDeputy Director General\n\nHead of the Department of Nuclear Safety and Security\n\nInternational Atomic Energy Agency\n\nWagramerstrasse 5\n\nP.O. Box 100\n\nA-1400 VIENNA"}