Title: wetten.nl - Regeling - Briefwisseling houdende een verdrag tussen het Koninkrijk der Nederlanden, ten behoeve van Aruba, en de Organisatie der Verenigde Naties voor Onderwijs, Wetenschap en Cultuur (UNESCO) betreffende de vijftiende zitting van de Intergouvernementele Oceanografische Commissie (IOC) Subcommissie voor de Caribische en aangrenzende regio's IOCARIBE (SC-IOCARIBE-XV) en de Associated Sciences Conferentie, te Oranjestad, Aruba, van 6 tot en met 10 mei 2019 - BWBV0006812

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{"title": "wetten.nl - Regeling - Briefwisseling houdende een verdrag tussen het Koninkrijk der Nederlanden, ten behoeve van Aruba, en de Organisatie der Verenigde Naties voor Onderwijs, Wetenschap en Cultuur (UNESCO) betreffende de vijftiende zitting van de Intergouvernementele Oceanografische Commissie (IOC) Subcommissie voor de Caribische en aangrenzende regio's IOCARIBE (SC-IOCARIBE-XV) en de Associated Sciences Conferentie, te Oranjestad, Aruba, van 6 tot en met 10 mei 2019 - BWBV0006812", "content": "Briefwisseling houdende een verdrag tussen het Koninkrijk der Nederlanden, ten behoeve\n                           van Aruba, en de Organisatie der Verenigde Naties voor Onderwijs, Wetenschap en Cultuur\n                           (UNESCO) betreffende de vijftiende zitting van de Intergouvernementele Oceanografische\n                           Commissie (IOC) Subcommissie voor de Caribische en aangrenzende regio's IOCARIBE (SC-IOCARIBE-XV)\n                           en de Associated Sciences Conferentie, te Oranjestad, Aruba, van 6 tot en met 10 mei\n                           2019\n\n[Regeling vervallen per 02-05-2020]\n\nUNESCO\n\n15 April 2019\n\nIOC/VR/19.034/CT/KY/lc\n\nDear Ambassador,\n\nl wish to refer to the kind offer of the Government of Aruba, made through its representative\n                                       at the Fourteenth Session of the UNESCO IOC Subcommission for the Caribbean and Adjacent\n                                       Regions (SC-IOCARIBE-XIV), which took place in Cartagena, Colombia, 26 - 28 April\n                                       2017; and the confirmation letter received from H.E. Dr. Armando R. Lampe, Minister\n                                       of Education Science and Sustainable Development of Aruba, dated 16 August, 2018,\n                                       to host the Fifteenth Session of the IOC (of UNESCO) Subcommission for the Caribbean\n                                       and Adjacent regions (IOCARIBE) SC-IOCARIBE-XV (hereunder referred to as the \u201cMeeting\u201d).\n\nAllow me to take this opportunity to reiterate my sincere thanks to the Government\n                                       of Aruba for this generous offer, which l am pleased to accept on behalf of UNESCO.\n\nWhereas the IOC has been identified as one of the means through which UNESCO will\n                                       mobilize science knowledge and policy for sustainable development in the Medium Term\n                                       Strategy for 2018-2019 (39 C/5) approved by the 39th General Conference of UNESCO,\n\nWhereas the IOCARIBE Subcommission is a Subsidiary Body established by the IOC Assembly\n                                       at its 13rd session (1982) (Resolution IOC-XIII-14),\n\nWith the present letter, l wish to obtain your Government's acceptance of the following:\n\n[Regeling vervallen per 02-05-2020]\n\nThe main purpose of the present Agreement is to establish the terms of cooperation\n                                       between UNESCO and the Kingdom of the Netherlands, on behalf of Aruba, (hereinafter\n                                       jointly referred to as: \u201cthe Parties\u201c) concerning the arrangements to be made for\n                                       the Meeting.\n\nThe Parties, entering into this Agreement following principles that are founded in\n                                       respect, mutual goodwill, accord each other all reasonable cooperation and assistance\n                                       as may be expected between institutions committed to the highest standards of scientific\n                                       research.\n\n[Regeling vervallen per 02-05-2020]\n\n1. In conformity with Resolution XXIII-13 of the UNESCO's Intergovernmental Oceanographic\n                                             Commission (IOC) Assembly, the chief participants of this Meeting shall be representatives\n                                             of IOC Member States from the Caribbean and Adjacent Regions.\n\n2. In conformity with Resolution XXIII-13, observers to this Meeting shall include:\n\na) Other IOC Member States\n\nb) Organizations (including NGOs), programmes and projects, who are invited in accordance\n                                                   with the IOC rules of procedure.\n\n3. In addition, in conformity with Article 6, paragraph C. 10, of the Statutes of the\n                                             IOC, the following persons shall be invited to participate, without the right to vote:\n\n\u2022 Representatives of Member States of organizations in the United Nations System, which\n                                                   are not members of IOC;\n\n\u2022 Representatives of organizations of the United Nations system;\n\n4. UNESCO will duly provide to the designated authorities the names of the participants\n                                             who have accepted the invitation.\n\n5. The IOC Executive Secretary shall designate the officials of UNESCO assigned to attend\n                                             the Meeting for the purpose of servicing it. Those officials as well as the IOC Executive\n                                             Secretary are hereinafter referred to as \u201cthe Secretariat\u201d.\n\n6. The total number of participants including chief participants, representatives, observers\n                                             and members of the Secretariat is expected to be 40.\n\n[Regeling vervallen per 02-05-2020]\n\nThis Meeting shall be held in Oranjestad (Aruba) under the auspices of the Ministry\n                                       of Education, Science and Sustainable Development of Aruba from 6 to 10 May 2019.\n\n[Regeling vervallen per 02-05-2020]\n\n1. The Government of Aruba shall bear the expenses related to the provision of materials\n                                             and facilities for the holding of this Meeting on the basis of the attached Statement\n                                             of Requirements.\n\n2. The promises shall remain at the disposal of UNESCO 24 hours a day from one day prior\n                                             to the Meeting until a maximum of one day after its close.\n\n3. The Government of Aruba, shall bear the cost of all necessary utility services, including\n                                             local telephone communications of the Secretariat, as well as its communications by\n                                             telephone when such communications are authorized by or on behalf of the representative\n                                             of the IOC Executive Secretary at the Meeting.\n\n4. The Parties mutually agree to make necessary adjustments to ensure the proper organization\n                                             of the Meeting as detailed in the attached Statement of Requirements.\n\n[Regeling vervallen per 02-05-2020]\n\nThe Government of Aruba shall be responsible for providing at its expense, such protection\n                                       and security as may be required to ensure the efficient functioning of all pre-session\n                                       meetings, meetings and sessions of the main conferences and any other meetings linked\n                                       to the event, in a calm and serene ambiance and without interference of any kind.\n\nSuch service shall be under the direct supervision and control of a senior officer\n                                       to be designated by the Government of Aruba. He/she shall work in close coordination\n                                       and cooperation, including at distance, with the senior security liaison officer and\n                                       Event Security Coordinator (ESC) appointed by UNESCO for this purpose, so as to ensure\n                                       a proper atmosphere of security and tranquility. On UNESCO's side, Ms. Mary Mone,\n                                       UNESCO Field Security Coordination Officer and Deputy Chief of Security, has been\n                                       assigned to act as UNESCO Events Security Coordinator. On the Host Country side, Mr.\n                                       Marck Oduber, Science Liaison Expert from the Aruba Ministry of Education, Science\n                                       and Sustainable Development, will act as the designated Senior Security Officer (SSO)\n                                       for the Government of Aruba.\n\nIn accordance with the UNDSS Framework for Accountability, the UN Designated Official\n                                       for Aruba is responsible for the security of United Nations personnel, promises, and\n                                       assets throughout the country and must be kept informed throughout the process. The\n                                       name of the responsible officers for security shall be communicated to UNDSS by respectively\n                                       the host country and UNESCO, not later than a month before the event.\n\n[Regeling vervallen per 02-05-2020]\n\nThe Government of Aruba, shall ensure that adequate accommodation in hotels or residences\n                                       is available at reasonable commercial rates for persons participating in or attending\n                                       the Meeting, as well as for the Secretariat as detailed in the attached Statement\n                                       of Requirements.\n\n[Regeling vervallen per 02-05-2020]\n\n1. In the event of emergencies, necessary first aid shall be provided by the Government\n                                             of Aruba, within the conference area.\n\n2. For emergencies, the Government of Aruba, shall assist with immediate transportation\n                                             and admission to a hospital.\n\n3. The costs of items set out in paragraphs 1 and 2 of this Article, as well as the medical\n                                             insurance, will be at one's own expense.\n\n[Regeling vervallen per 02-05-2020]\n\n1. The Government of Aruba, shall ensure the availability of transport between the international\n                                             airport, the principal hotels and the conference area.\n\n2. The Government of Aruba, shall provide an adequate number of cars with drivers for\n                                             official use by the Secretariat, as well as such other local transportation as is\n                                             required by the Secretariat in connection with the Meeting, if needed.\n\n[Regeling vervallen per 02-05-2020]\n\n1. The Government of Aruba, shall appoint a liaison officer who shall be responsible,\n                                             in consultation with UNESCO, for making and carrying out the administrative and personnel\n                                             arrangements for the Meeting as required under this Agreement.\n\n2. The Government of Aruba, shall recruit and provide an adequate number of local staff\n                                             such as translators, clerks, personnel for the reproduction and distribution of documents,\n                                             sound operators, ushers, messengers, cleaners and other workmen required for the proper\n                                             functioning of the Meeting as stated in the attached Statement of Requirements.\n\n[Regeling vervallen per 02-05-2020]\n\n1. The Government of Aruba, shall be responsible for dealing with any action, claim or\n                                             other demand against UNESCO or its officials and arising out of:\n\na) Injury to persons, accidents, damage to or loss of property in the premises referred\n                                                   to in Article II that are provided by, or are under the control of, the Government of Aruba;\n\nb) Injury to persons or damage to or loss of property caused by, or incurred in using,\n                                                   the transport services referred to in Article VI that are provided by, or are under the control of, the Government of Aruba;\n\nc) The employment for the Meeting of the personnel provided by the Government of Aruba\n                                                   under Article VII.\n\n2. The Government of Aruba, shall indemnify and hold harmless UNESCO in respect of any\n                                             such action, claim or other demand and shall bear the risk of damage to the premises,\n                                             facilities and furniture.\n\n3. The competent authorities of the Government of Aruba, shall adopt at its own expense\n                                             appropriate measures to ensure the protection, particularly against fire and other\n                                             risks, of the above-mentioned premises, facilities, furniture and persons.\n\n4. The necessary insurance fee of participants should be paid by themselves.\n\n[Regeling vervallen per 02-05-2020]\n\nThe Government of Aruba shall apply, in all matters relating to this meeting, the\n                                       provisions of the Convention on the Privileges and Immunities of the Specialized Agencies.\n                                       In particular, the Government shall ensure that no restriction is placed upon the\n                                       entry into, sojourn in, and departure from Aruba of all persons, of whatever nationality,\n                                       entitled to attend the meeting by virtue of a decision of the appropriate authorities\n                                       of UNESCO and in accordance with the Organization's relevant rules and regulations,\n                                       provided that the general conditions governing entry are fulfilled.\n\n[Regeling vervallen per 02-05-2020]\n\nThe Kingdom of the Netherlands, through its Ministry of Foreign Affairs, shall facilitate\n                                       the participants to participate in the Meeting to obtain the visas in time. Notwithstanding\n                                       the provision of Article IX above, the Kingdom of the Netherlands, however, reserves\n                                       the right to deny, irrespective of nationality, visas to individual participants for\n                                       national security reasons and participants listed on the UN-sanction lists.\n\n[Regeling vervallen per 02-05-2020]\n\n1. The Parties will negotiate and cooperate with each other in good faith to resolve\n                                             any disputes or conflicts that arise in connection with this Agreement.\n\n2. Any dispute not settled by negotiation or other agreed mode of settlement shall be\n                                             submitted for final decision, at the request of either Party, to a tribunal of three\n                                             arbitrators, one to be named by UNESCO, one to be named by the Kingdom of the Netherlands\n                                             and the third, who shall be the chairperson, to be chosen by the first two arbitrators.\n                                             If either Party fails to appoint an arbitrator within 60 days of the appointment by\n                                             the other Party, or if these two arbitrators should fail to consent on the third arbitrator\n                                             within 60 days of their appointment or nomination of the second one of them, appoint\n                                             the chairperson, the President of the International Court of Justice may make any\n                                             necessary appointments at the request of either Party.\n\n[Regeling vervallen per 02-05-2020]\n\nThis Agreement and its Annex may be amended by mutual written consent by UNESCO and the Kingdom of the Netherlands,\n                                       on behalf of the Government of Aruba.\n\nl further propose that upon receipt of your Government's confirmation in writing of\n                                       the above, that this exchange of letters shall constitute an Agreement between the\n                                       Kingdom of the Netherlands and UNESCO regarding the hosting of the Meeting, which\n                                       shall enter into force on the date of your reply and shall remain in force for the\n                                       duration of the Meeting and for such additional period as is necessary for its preparation\n                                       and winding up, the total duration of this Agreement, however, is not to exceed one\n                                       year.\n\nAccept, dear Ambassador, the assurances of my highest consideration.\n\nFIRMIN EDOUARD MATOKO\n\nAssistant Director-General for Priority Africa and External Relations\n\nUNESCO\n\nH.E. Mr Hans Carel Wesseling\n\nAmbassador\n\nPermanent Delegation of the Kingdom of the Netherlands to UNESCO\n\n[Regeling vervallen per 02-05-2020]\n\n[Regeling vervallen per 02-05-2020]\n\n[Regeling vervallen per 02-05-2020]\n\n1.1.\n\nPlace of the Meeting:\n\n(Venue) Oranjestad, Aruba\n\n1.2.\n\nDates:\n\n6 to 10 May, 2019\n\n1.3.\n\nDuration:\n\n5 Calendar days\n\n1.4.\n\nApprox. no. of participants:\n\n40 (including chief participants, representatives, observers and members of the Secretariat).\n\n1.5\n\nWorking language:\n\nEnglish/ Spanish\n\n1.6.\n\nOrganization of work:\n\nPlenary sessions and working groups.\n\n1.7.\n\nMax. no. of organs Sessions Simultaneously:\n\n3\n\n1.8.\n\nRecords:\n\nA draft report containing Action Items, as well as Resolutions and Recommendations,\n                                                         will be prepared by the IOC Secretariat, assisted by the Rapporteur, in English. Final\n                                                         Report will be produced in English and Spanish and distributed by UNESCO after the\n                                                         meeting.\n\n1.9.\n\nDocuments:\n\nApproximate number of standard pages (originals) in English only: 100\n\n1.10.\n\nBefore Meeting:\n\n50 copies of 50 pages of Meeting materials (working and information documents, action\n                                                         items, etc.)\n\n1.11.\n\nDuring Meeting:\n\n50 copies of 50 pages of Meeting materials1)\n\n1.12.\n\nAfter Meeting:\n\n100 copies of 50 pages\n\n1)This number includes 10-20 pages of the Draft Recommendations and 80-90 pages of national\n                                          materials submitted by the participants for copying during the Session. IOCARIBE promotes\n                                          paperless meetings and is committed to reduce the use of paper to the minimum.\n\n[Regeling vervallen per 02-05-2020]\n\n2.1. Preliminary Arrangements and technical co-operation with host authorities.\n\n2.2. Preparation and dispatch of invitations and working documents.\n\n2.3. Cost of sound and vision equipment for the Meeting.\n\n2.4. Cost of travel and subsistence allowance for members of the UNESCO (IOC) Secretariat\n                                                and IOCARIBE Secretariat.\n\n2.5. Simultaneous interpretation cost.\n\n2.6. Dispatch of documents and related freight from UNESCO Headquarters and the IOCARIBE\n                                                Secretariat to the place of Meeting and return.\n\n2.7. Production and distribution of the final report after the Meeting.\n\n[Regeling vervallen per 02-05-2020]\n\n[Regeling vervallen per 02-05-2020]\n\nThe Government of Aruba shall be responsible for providing at its expense, such protection\n                                             and security as may be required to ensure the efficient functioning of all pre-session\n                                             meetings, meetings and sessions of the main conferences and any other meetings linked\n                                             to the event, in a calm and serene ambiance and without interference of any kind.\n\nSuch service shall be under the direct supervision and control of a senior officer\n                                             to be designated by the Government of Aruba. He/she shall work in close coordination\n                                             and cooperation, including at distance, with the senior security liaison officer and\n                                             Event Security Coordinator (ESC) appointed by UNESCO for this purpose, so as to ensure\n                                             a proper atmosphere of security and tranquility. On UNESCO\u2019s side, Ms. Mary Mone,\n                                             UNESCO Field Security Coordination Officer and Deputy Chief of Security, has been\n                                             assigned to act as UNESCO Events Security Coordinator. On the Host Country side, Mr.\n                                             Marck Oduber, Science Liaison Experts from the Aruba Ministry of Education, Science\n                                             and Sustainable Development as confirmed by Aruba, will act as the designated Senior\n                                             Security Officer (SSO) for the Government of Aruba.\n\nIn accordance with the UNDSS Framework for Accountability, the UN Designated Official\n                                             for Aruba is responsible for the security of United Nations personnel, premises, and\n                                             assets throughout the country and must be kept informed throughout the process. The\n                                             name of the responsible officers for security shall be communicated to UNDSS by respectively\n                                             the host country and UNESCO, not later than a month before the event.\n\n[Regeling vervallen per 02-05-2020]\n\n3.2.1. 1 meeting room with at least 50 seats at table arranged as school for the Conference\n                                                   and a Head Table with 5 seats (viewable to the Projector Screen) (all equipped with\n                                                   microphones, and with public address system (PA);\n\n3.2.2. 1 meeting room with at least 40 seats at table arranged in \u201cU\u201d shape for the Session,\n                                                   and a head table (viewable to the Projector Screen) (all equipped with microphones,\n                                                   and with public address system (PA) for Chair, Vicechairs, Technical Secretary, IOC\n                                                   Executive Secretary, and 1 extra seat;\n\n3.2.3. 2 smaller meeting rooms (for the IOCARIBE Officers and for Sessional Working Groups)\n                                                   with 15 seats at table, (no microphones required) available between 08h00 and 22h00\n                                                   for the Session;\n\n3.2.4. 1 office for the Secretariat accessible by the Secretariat staff between 08h00 and\n                                                   22h00 during the dates of the meeting;\n\n3.2.5. 1 office or workshop for the production of documents;\n\n3.2.6. Reception/document distribution counter.\n\n[Regeling vervallen per 02-05-2020]\n\n3.3.1. Adequate furniture for the premises mentioned above;\n\n3.3.2. Internal and external telephone connections;\n\n3.3.3. Video projector (for connection to PC), overhead projector in main conference room\n                                                   + projection screen (appropriate size according to size of the room);\n\n3.3.4. Laptop computer or PC in main conference room with software for PowerPoint presentations,\n                                                   with Internet connection (broadband min. 100 mbps) and connected to video projector,\n                                                   and laser pointer;\n\n3.3.5. Provision of wireless Internet connection for all participants in main conference\n                                                   room;\n\n3.3.6. 1 personal computer with English keyboard and Internet connection, and 3 cables for\n                                                   connection of laptops to the Internet in the Secretariat room: (broadband min. 100\n                                                   mbps);\n\n3.3.7. 1 laser printer (personal or small office size, 20 ppm), in the Secretariat room,\n                                                   to be shared by 3 PCs;\n\n3.3.8. 1 high-volume photocopying machine with power connections and necessary supplies (toner,\n                                                   paper) sufficient for approximately 2,000 copies;\n\n3.3.9. 1 set of name blocks for Member States, Organizations Officers and Representative\n                                                   from the Local Government;1\n\n3.3.10. 1 Banner for the Session with logos (UNESCO, IOC, IOCARIBE, supporting national agency);\n\n3.3.11. Stationery and sundry office material;2\n\n3.3.12. Document folders and Badges;\n\n3.3.13. 20 table microphones connected to the interpretation service;\n\n3.3.14. Coffee Breaks for 40 pax (2 daily) for 5 days;\n\n3.3.15. Lunch for: i) First day 100 pax; ii) 40 pax from 2nd to 5th day (4 days). Including\n                                                   15 pax Ref. 3.5.1.).\n\n[Regeling vervallen per 02-05-2020]\n\n3.4.1. Liaison officer to co-ordinate the services and facilities to be provided by the host\n                                                   authorities, in co-operation with the UNESCO (IOC) Secretariat;\n\n3.4.2. Sufficient staff to provide a full range of administrative functions, including registration,\n                                                   document photocopying and distribution, meeting room logistics, information technology\n                                                   assistance, and designated technical operator of presentation equipment.\n\n[Regeling vervallen per 02-05-2020]\n\n3.5.1. Provision from the Government of Aruba of 15 rooms for international delegates including\n                                                   meals (breakfast, lunch (included in 3.3.15), dinner);\n\n3.5.2. Reservation of a sufficient number of suitable hotel rooms for all participants, observers\n                                                   and members of the Secretariat, at their own expense;\n\n3.5.3. Advance distribution of detailed information on local conditions and arrangements,\n                                                   including transport;\n\n3.5.4. Arrangements for the reception of Delegates upon arrival (airport) and on departure\n                                                   and transportation between their points of arrival and departure, and between their\n                                                   hotels and the place of the meeting.\n\n[Regeling vervallen per 02-05-2020]\n\n3.6.1. Quotes from local providers for\n\n3.6.1.1.  Simultaneous interpretation in English/Spanish for the Session and the Conference.\n\n3.6.1.2.  Interpretation Equipment\n\n3.6.1.3.  A minimum of 2 Interpreters and 1 technician\n\n[Regeling vervallen per 02-05-2020]\n\nAll documents and exhibition materials imported for the purpose of the meeting will\n                                             be addressed (to be added by host country representative/institution) who will be\n                                             in charge of making arrangements for diligent custom clearances and delivery to the\n                                             meeting place.\n\n[Regeling vervallen per 02-05-2020]\n\n3.8.1. Press releases about the meeting should be prepared by the Local Organizing Committee\n\n3.8.2. Local Organizing Committee should contact in advance the media and invite them to\n                                                   attend the opening of the Session.\n\n[Regeling vervallen per 02-05-2020]\n\nPERMANENT DELEGATION OF THE KINGDOM OF THE NETHERLANDS TO UNESCO\n\n30 April 2019\n\nDear Mr Matoko,\n\nI have the honour to refer to your letter reference IOC/VR/19.034/CT/KY/lc of 15 April 2019, relating to an Agreement to be\n                                       concluded between the Kingdom of the Netherlands, on behalf of Aruba, and the United\n                                       Nations Educational, Scientific and Cultural Organization (UNESCO) concerning the\n                                       fifteenth session of the IOC (of UNESCO) Subcommission for the Caribbean and Adjacent\n                                       Regions IOCARIBE (SC-IOCARIBE-XV) of the Intergovernmental Oceanographic Commission\n                                       (IOC) and the Associated Sciences Conference (hereafter: \u201cMeeting\u201d), which is scheduled\n                                       to be held in Oranjestad, Aruba, from 6 to 10 May 2019, which letter reads as follows:\n\n[Red: [Zoals in brief Nr. I]]\n\nI am authorized by the Kingdom of the Netherlands, on behalf of Aruba, to state that\n                                       it agrees to the proposals formulated in your letter of 15 April 2019, regarding the organization of the Meeting. Furthermore, I am authorized\n                                       to state that the Kingdom of the Netherlands, on behalf of Aruba, considers your letter\n                                       and this reply as together constituting an Agreement between the Kingdom of the Netherlands,\n                                       on behalf of Aruba, and UNESCO in respect of the Meeting.\n\nThe Agreement shall enter into force on the date of this reply and shall remain in\n                                       force for the duration of the Meeting and for such additional period as is necessary\n                                       for its preparation and winding up, the total duration of this Agreement, however,\n                                       not to exceed one year.\n\nPlease accept, Mr Matoko, the assurances of my highest consideration.\n\nYours sincerely,\n\nH.E. Mr HANS CAREL WESSELING\n\nAmbassador\n\nPermanent Delegate of the Kingdom of the Netherlands to UNESCO\n\nMr Firmin Edouard Matoko\n\nAssistant Director-General for Priority Africa and External Relations\n\nUNESCO\n\n7, Place de Fontenoy\n\n75352 Paris"}