Title: wetten.nl - Regeling - Briefwisseling houdende een verdrag tussen het Koninkrijk der Nederlanden en de Organisatie der Verenigde Naties voor Onderwijs, Wetenschap en Cultuur (UNESCO) betreffende de belangrijkste viering van de Internationale Dag van de Persvrijheid 2020, te ‘s-Gravenhage, Nederland, op 9 en 10 december 2020 - BWBV0006885

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{"title": "wetten.nl - Regeling - Briefwisseling houdende een verdrag tussen het Koninkrijk der Nederlanden en de Organisatie der Verenigde Naties voor Onderwijs, Wetenschap en Cultuur (UNESCO) betreffende de belangrijkste viering van de Internationale Dag van de Persvrijheid 2020, te \u2018s-Gravenhage, Nederland, op 9 en 10 december 2020 - BWBV0006885", "content": "Briefwisseling houdende een verdrag tussen het Koninkrijk der Nederlanden en de Organisatie\n                           der Verenigde Naties voor Onderwijs, Wetenschap en Cultuur (UNESCO) betreffende de\n                           belangrijkste viering van de Internationale Dag van de Persvrijheid 2020, te \u2018s-Gravenhage,\n                           Nederland, op 9 en 10 december 2020\n\n[Regeling vervallen per 03-12-2021]\n\nUNITED NATIONS EDUCATIONAL, SCIENTIFIC AND CULTURAL ORGANIZATION\n\nParijs, 1 december 2020\n\nCI/FEJ/2020/430\n\nExcellency,\n\nI wish to express my warm appreciation to the Government of the Netherlands for accepting\n                                       to host the main celebration of the next World Press Freedom Day (\u201cWPFD\u201d) in The Hague,\n                                       the Netherlands, from 9 to 10 December 2020.\n\nIn this regard and considering that the Kingdom of the Netherlands is a party to the\n                                       Convention on the Privileges and Immunities of the Specialized Agencies, approved by the General Assembly of the United Nations on 21 November 1947, I would\n                                       like, on behalf of UNESCO, to propose an Agreement in the following terms:\n\n[Regeling vervallen per 03-12-2021]\n\nThe main purpose of the present Agreement is to establish the terms of cooperation\n                                          between the Kingdom of the Netherlands and UNESCO (hereinafter jointly referred to\n                                          as: the \u201cParties\u201d) concerning the arrangements to be made for the Meeting.\n\nUnder the Regulations for the general classification of the various categories of\n                                          meetings convened by UNESCO, adopted by the General Conference at its 14th Session and amended at its 18th, 25th and 33rd Sessions, this Meeting is considered as falling within category IV.\n\n[Regeling vervallen per 03-12-2021]\n\nThe Meeting will be a digital conference for which participation in principle takes\n                                          place via digital means with possible participation in praesentia.\n\nIn accordance with the Regulations for the general classification of the various categories\n                                          of meetings convened by UNESCO, the participants shall be specialists serving in an\n                                          individual capacity.\n\nMember States and Associate Members of UNESCO may send observers to the Meeting.\n\nThe United Nations and other organizations of the United Nations system with which\n                                          UNESCO has concluded mutual representation agreements may send representatives to\n                                          the Meeting.\n\nThe Director-General may extend invitations to send observers to the Meeting to:\n\na) Organizations of the United Nations system with which UNESCO has not concluded mutual\n                                                representation agreements;\n\nb) Intergovernmental organizations; and\n\nc) International non-governmental organizations, in accordance with the Directives concerning\n                                                UNESCO\u2019s partnership with international non-governmental organizations.\n\n[Regeling vervallen per 03-12-2021]\n\nThe Meeting shall take place from 9 to 10 December 2020.\n\nThe main WPFD programme shall be hosted from the World Forum in The Hague, the Netherlands.\n                                          Side-events for a select group of participants, that are still considered to be part\n                                          of the main programme, may take place outside of the World Forum.\n\n[Regeling vervallen per 03-12-2021]\n\nThe responsibility for the technical and material organization of the Meeting shall\n                                          be shared by the competent authorities of the Netherlands and UNESCO on the basis\n                                          of the attached Statement of Requirements (see Annex).\n\nHowever, nothing in this Agreement shall prevent the Parties from mutually agreeing\n                                          to make such adjustments as may be desirable to ensure the proper organization of\n                                          the Meeting. A Steering Committee has been set up to oversee the planning of the event.\n\n[Regeling vervallen per 03-12-2021]\n\nThe Kingdom of the Netherlands shall be responsible for providing, at its expense,\n                                          such police protection and security as may be required to ensure the efficient functioning\n                                          of all pre-session meetings, meetings and sessions of the main conferences and any\n                                          other meetings linked to the event in which the project team is directly involved,\n                                          in a calm and serene ambiance and without interference of any kind.\n\nThe Kingdom of the Netherlands shall designate a Senior Security Officer (SSO), who\n                                          shall work in close coordination and cooperation, including at distance, with the\n                                          senior security liaison officer and Event Security Coordinator (ESC) appointed by\n                                          UNESCO for this purpose, so as to ensure a proper atmosphere of security and tranquility.\n                                          The Kingdom of the Netherlands shall communicate the name of its Senior Security Offer\n                                          (SSO) to UNESCO and UNESCO shall communicate the name of its Event Security Coordinator\n                                          to the Kingdom of the Netherlands.\n\nIn accordance with the UNDSS Framework for Accountability, the UN Designated Official\n                                          for the Kingdom of the Netherlands is responsible for the security of United Nations\n                                          personnel, premises, and assets throughout the country and must be kept informed throughout\n                                          the process. The name of the responsible officers for security shall be communicated\n                                          to UNDSS by respectively the Host Country and UNESCO.\n\n[Regeling vervallen per 03-12-2021]\n\nThe Kingdom of the Netherlands shall apply, in all matters relating to this Meeting,\n                                          the provisions of the Convention on the Privileges and Immunities of the Specialized Agencies of the United\n                                             Nations, as well as Annex IV thereto relative to UNESCO.\n\nAll persons entitled to participate in the meeting shall have the right of expeditious\n                                          entry into and exit from the European part of the Netherlands. With this view, it\n                                          is understood that no restrictions to the right of entering into, staying in and leaving\n                                          the European part of the Netherlands may be put to any person entitled to participate\n                                          in the meeting, irrespective of nationality.\n\n[Regeling vervallen per 03-12-2021]\n\nThe Kingdom of the Netherlands, through its Ministry of Foreign Affairs, shall facilitate\n                                          the participants to obtain any required visas as expeditiously as possible, in accordance\n                                          with relevant domestic and EU legislation and its obligations under the United Nations\n                                          Charter for the maintenance of international peace and security.\n\n[Regeling vervallen per 03-12-2021]\n\nAs long as the premises reserved for the Meeting are at the disposal of UNESCO, the\n                                          Kingdom of the Netherlands shall bear the risk of damage to the premises, facilities\n                                          and furniture, and shall assume and bear all responsibility and liability for accidents\n                                          that may occur to persons present therein. However, the Kingdom of the Netherlands\n                                          shall not bear responsibility and liability for damages caused by gross negligence\n                                          or willful misconduct of the participants.\n\nThe Kingdom of the Netherlands shall adopt appropriate measures to ensure the protection,\n                                          particularly against fire and other risks, of the above-mentioned premises, facilities,\n                                          furniture and persons. It may also claim from UNESCO compensation for any damage to\n                                          persons and property caused by the fault of staff members or agents of the Organization.\n\n[Regeling vervallen per 03-12-2021]\n\nAny dispute concerning the interpretation or implementation of this Agreement shall\n                                          be settled by negotiations or in accordance with any other procedure agreed upon by\n                                          the Parties.\n\nAny dispute not settled by negotiation or other agreed mode of settlement shall be\n                                          submitted for final decision, at the request of either Party, to a tribunal of three\n                                          arbitrators, one to be named by UNESCO, one to be named by the Kingdom of the Netherlands\n                                          and the third, who shall be the chairperson, to be chosen by the first two arbitrators.\n                                          If either Party fails to appoint an arbitrator within 60 days of the appointment by\n                                          the other Party, or if these two arbitrators should fail to consent on the third arbitrator\n                                          within 60 days of their appointment or nomination of the second one of them, appoint\n                                          the chairperson, the President of the International Court of Justice may make any\n                                          necessary appointments at the request of either Party.\n\n[Regeling vervallen per 03-12-2021]\n\nThe Parties shall consult each other regarding the practical arrangements for the\n                                          organization of the Meeting, in light of the COVID-19 pandemic.\n\nEach Party may decide to postpone or to annul the Meeting, should the developments\n                                          of the COVID-19 pandemic necessitate such a decision. If a Party chooses to exercise\n                                          this right, both Parties shall be released from any and all commitments related to\n                                          the postponed or annulled Meeting under this Agreement and both Parties shall immediately\n                                          consult with a view to limiting and equitably distributing reasonable costs associated\n                                          with such a decision. In principle, each Party shall bear the costs that it has incurred\n                                          in accordance with the distribution of costs set out in this Agreement and its Annex.\n                                          Should the Parties decide to postpone the Meeting, the Parties will enter into a host\n                                          country agreement for the purposes of the postponed meeting.\n\nWith respect to the implementation of Articles IV, second paragraph, and V, the prevailing circumstances related to COVID-19 pandemic shall be taken into account.\n\nIf the foregoing is acceptable to the Kingdom of the Netherlands, I have the honour\n                                          to propose that this letter and your Excellency\u2019s letter in reply shall constitute\n                                          an Agreement between the Kingdom of the Netherlands and UNESCO regarding the hosting\n                                          of this Meeting, which shall enter into force on the date of your reply and which\n                                          shall remain in force for the duration of the Meeting and for such additional period\n                                          as is necessary for its winding up. The total duration of this Agreement, however,\n                                          shall not exceed one year.\n\nPlease accept, Excellency, the assurances of my highest consideration.\n\nMr Firmin Edouard Matoko\n\nAssistant Director-General for Priority Africa and External Relations\n\nUNESCO\n\nH.E. Mr Hans Carel Wesseling\n\nAmbassador\n\nPermanent Delegation of the Kingdom of the Netherlands to UNESCO\n\n7, rue Ebl\u00e9\n\n75007 Paris\n\n[Regeling vervallen per 03-12-2021]\n\nStatement of Requirements for World Press Freedom Day 2020 (WPFD 2020)\n\nResponsibilities and commitments for UNESCO:\n\nCo-chairing of WPFD Steering Committee and WPFD Advisory Committee (together with\n                                       the Kingdom of the Netherlands)\n\nEstablishing the WPFD Steering and Advisory Committees with host country counterparts;\n\nRegularly liaising with the WPFD Steering Committee on the planning of the event.\n\nFinancial commitments\n\nFinancing costs of participation of certain international contributors to the Conference.\n\nProviding the UNESCO/Guillermo Cano World Press Freedom Prize (USD 25,000);\n\nFinancing travel costs of UNESCO staff members to the event;\n\nEnsuring and financing the translation of communication materials into selected official\n                                       UN languages;\n\nCo-coordinating the overall organization of the international conference (together\n                                       with the Kingdom of the Netherlands)\n\nCo-coordinating the overall organization of the international conference, including\n                                       the plenaries, the parallel sessions, the Youth Newsroom, the Academic Conference\n                                       etc.;\n\nPreparing WPFD concept note, as well as global agenda and programme;\n\nIdentifying and inviting international participants;\n\nSetting key messages and deliverables for the WPFD 2020 conference;\n\nCo-organize call for session proposals and following the selection process;\n\nEstablish partnerships with international NGOs for the organization and funding of\n                                       the parallel sessions and other side-events taking place at the conference;\n\nEnsuring shipment of UNESCO publications and materials to WPFD conference in The Hague;\n\nEnsuring translation of conference documents (programme, concept note, etc.) where\n                                       needed;\n\nInviting event participants\n\nIdentifying participants (in consultation with the host country) and issuing official\n                                       UNESCO invitation letters\n\nDeveloping international communications\n\nBuild communication strategy in coordination with the Host Country for WPFD campaign\n\nDeveloping the visual identity of WPFD conference and Day campaign, in close consultation\n                                       with the host country;\n\nFacilitating publicity and visibility towards international media and audiences;\n\nDeveloping international media and social media partnerships for the global WPFD campaign;\n\nDevelop and hosting official WPFD website, in close collaboration with host country\n\nResponsibilities and commitments for the Kingdom of the Netherlands (Host Country):\n\nCo-chairing of WPFD Steering Committee and WPFD Advisory Committee (together with\n                                       UNESCO)\n\nCo-chairing and appointing representatives for the WPFD Steering Committee;\n\nRegularly liaising with the WPFD Steering Committee on the planning of the event;\n\nEnsuring multi-stakeholder participation in the WPFD Advisory Committee including\n                                       civil society, government, media and academia;\n\nRegularly liaising with the WPFD Advisory Committee on their inputs for the event.\n\nFinancial responsibilities and commitments\n\nPreparation and management of state budget of WPFD;\n\nEnsuring and financing the venue and online conference platform for the global conference\n                                       and UNESCO/Guillermo Cano Prize ceremony, as well as of all the necessary arrangements\n                                       for the planning of the event based on the programme agreed upon with UNESCO. This\n                                       includes police protection and security; logistics; hospitality; and interpretation\n                                       where applicable.\n\nFinancing costs of participation of certain international or Dutch contributors to\n                                       the Conference.\n\nFacilitate the Guillermo Cano World Press Freedom Prize ceremony and accompanying\n                                       reception and/or (gala) dinner.\n\nFacilitate a courtesy package for specifically appointed VIPs.\n\nCo-coordinating the overall organization of the international conference (in consultation\n                                       with UNESCO)\n\nCo-coordinating the overall organization of the international conference, including\n                                       the plenaries, the parallel sessions, the Youth Newsroom, the Academic Conference\n                                       etc.;\n\nSetting key messages and deliverables for the WPFD 2020 conference;\n\nEstablishing partnerships with national hosts for youth newsroom and academic conference.\n\nSetting up team dedicated to the planning of WPFD, which will work in close consultation\n                                       with the UNESCO WPFD team in Paris;\n\nEnsuring overall coordination of all logistical aspects of the event;\n\nHosting and facilitating the registration process;\n\nMaking arrangements to facilitate the visa application process for WPFD participants;\n\nFacilitating and coordinating press accreditation as well as embedded media center\n                                       for (inter) national journalists;\n\nEstablishing partnership(s) for exhibition(s), in close consultation with UNESCO\n\nLiaising with UNESCO for the official visit of the Director-General to the country;\n\nEnsuring visibility\n\nBuild and execute communication strategy in coordination with UNESCO for WPFD campaign\n\nFacilitating national and international media coverage;\n\nSupporting global WPFD campaign through network of embassies.\n\n[Regeling vervallen per 03-12-2021]\n\nPERMANENT DELEGATION OF THE KINGDOM OF THE NETHERLANDS TO UNESCO\n\nParijs, 3 december 2020\n\n2020B-14\n\nDear Mr Matoko,\n\nI have the honour to refer to your letter with reference CI/FEJ/2020/430 of 1 December 2020, relating to an Agreement to be concluded between the Kingdom\n                                       of the Netherlands and the United Nations Educational, Scientific and Cultural Organization\n                                       (UNESCO) concerning the main celebration of the 2020 World Press Freedom Day in The\n                                       Hague, the Netherlands, from 9 to 10 December 2020, which letter reads as follows:\n\n[Red: [Zoals in brief Nr. I]]\n\nI am authorized by the Government of the Netherlands to state that it agrees to the\n                                       proposals formulated in your letter and that it considers your letter and this letter\n                                       in reply as together constituting an Agreement between the Kingdom of the Netherlands\n                                       and UNESCO in respect of the Meeting. This Agreement shall enter into force on the\n                                       date of this reply and shall remain in force for the duration of the Meeting and for\n                                       such additional period as is necessary for its winding up. The total duration of this\n                                       Agreement, however, shall not exceed one year.\n\nPlease accept, Mr Matoko, the assurances of my highest consideration.\n\nYours sincerely,\n\nMr Hans Carel Wesseling\n\nAmbassador\n\nPermanent Delegation of the Kingdom of the Netherlands to UNESCO\n\nMr Firmin Edouard Matoko\n\nAssistant Director-General for Priority Africa and External Relations\n\nUNESCO\n\n7, Place de Fontenoy\n\n75352 Paris"}