Title: wetten.nl - Regeling - Briefwisseling houdende een verdrag tussen het Koninkrijk der Nederlanden, ten behoeve van Curaçao, en de Organisatie der Verenigde Naties voor Onderwijs, Wetenschap en Cultuur (UNESCO) betreffende de dertiende zitting van de Intergouvernementele Oceanografische Commissie (IOC) (ICG/CARIBE EWS-XIII), te Willemstad, Curaçao, van 24 tot en met 27 april 2018 - BWBV0006727

Source: https://wetten.overheid.nl/BWBV0006727/

Content:
{"title": "wetten.nl - Regeling - Briefwisseling houdende een verdrag tussen het Koninkrijk der Nederlanden, ten behoeve van Cura\u00e7ao, en de Organisatie der Verenigde Naties voor Onderwijs, Wetenschap en Cultuur (UNESCO) betreffende de dertiende zitting van de Intergouvernementele Oceanografische Commissie (IOC) (ICG/CARIBE EWS-XIII), te Willemstad, Cura\u00e7ao, van 24 tot en met 27 april 2018 - BWBV0006727", "content": "Briefwisseling houdende een verdrag tussen het Koninkrijk der Nederlanden, ten behoeve\n                           van Cura\u00e7ao, en de Organisatie der Verenigde Naties voor Onderwijs, Wetenschap en\n                           Cultuur (UNESCO) betreffende de dertiende zitting van de Intergouvernementele Oceanografische\n                           Commissie (IOC) (ICG/CARIBE EWS-XIII), te Willemstad, Cura\u00e7ao, van 24 tot en met 27\n                           april 2018\n\n[Vervallen per 27-03-2019]\n\n[Vervallen per 27-03-2019]\n\nThe main purpose of the present Agreement is to establish the terms of cooperation\n                                       between UNESCO and the Kingdom of the Netherlands, on behalf of Cura\u00e7ao, (hereinafter\n                                       jointly referred to as: \u201cthe Parties\u201d) concerning the arrangements to be made for\n                                       the Meeting.\n\n[Vervallen per 27-03-2019]\n\nThe Meeting shall be held in Willemstad (Cura\u00e7ao) under the auspices of the Meteorological\n                                       Department of Cura\u00e7ao, from 24 to 27 April 2018.\n\n[Vervallen per 27-03-2019]\n\nThe Parties, entering into this Agreement following principles that are founded in\n                                       respect, mutual goodwill, accord each other all reasonable cooperation and assistance\n                                       as may be expected between institutions committed to the highest standards of scientific\n                                       research.\n\n[Vervallen per 27-03-2019]\n\n1. In conformity with the terms of reference of the ICG/CARIBE (Annex 2 to Resolution\n                                             XXIII-13), the chief participants of this Meeting shall be representatives of IOC\n                                             Member States from the Caribbean and Adjacent Regions.\n\n2. In conformity with the terms of reference of the ICG/CARIBE (Annex 2 to Resolution\n                                             XXIII-13), observers to this Meeting shall include:\n\na) Other IOC Member States\n\nb) Organizations (including NGOs), programmes and projects, who are invited in accordance\n                                                   with the IOC rules of procedure.\n\n3. In addition, in conformity with Article 6, paragraph C.10, of the Statutes of the\n                                             IOC, the following persons shall be invited to participate, without the right to vote:\n\n\u2022 Representatives of Member States of organizations in the United Nations system, which\n                                                   are not members of IOC;\n\n\u2022 Representatives of organizations of the United Nations system;\n\n4. UNESCO will duly provide to the designated authorities the names of the participants\n                                             who have accepted the invitation.\n\n4. \n1The IOC Executive Secretary shall designate the officials of UNESCO assigned to attend\n                                             the Meeting for the purpose of servicing it. Those officials as well as the IOC Executive\n                                             Secretary are hereinafter referred to as \u201cthe Secretariat\u201d.\n\n[Vervallen per 27-03-2019]\n\n1. The Government of Cura\u00e7ao shall bear the expenses related to the provision of materials\n                                             and facilities for the holding of this Meeting on the basis of the attached Statement\n                                             of Requirements.\n\n2. The premises shall remain at the disposal of UNESCO 24 hours a day from one day prior\n                                             to the Meeting until a maximum of one day after its close.\n\n3. The Government of Cura\u00e7ao, shall bear the cost of all necessary utility services,\n                                             including local telephone communications of the Secretariat, as well as its communications\n                                             by telex or telephone when such communications are authorized by or on behalf of the\n                                             representative of the IOC Executive Secretary at the Meeting.\n\n4. The Parties mutually agree to make necessary adjustments to ensure the proper organization\n                                             of the Meeting as detailed in the attached Statement of Requirements\n\n[Vervallen per 27-03-2019]\n\nThe Government of Cura\u00e7ao, shall ensure that adequate accommodation in hotels or residences\n                                       is available at reasonable commercial rates for persons participating in or attending\n                                       the Meeting, as well as for the Secretariat.\n\n[Vervallen per 27-03-2019]\n\n1. In the event of emergencies, necessary first aid shall be provided by the Government\n                                             of Cura\u00e7ao, within the conference area.\n\n2. For emergencies, the Government of Cura\u00e7ao, shall assist with immediate transportation\n                                             and admission to a hospital.\n\n3. The costs of items set out in paragraphs 1 and 2 of this Article, as well as the medical\n                                             insurance, will be at one\u2019s own expense.\n\n[Vervallen per 27-03-2019]\n\n1. The Government of Cura\u00e7ao, shall ensure the availability of transport between the\n                                             international airport, the principal hotels and the conference area.\n\n2. The Government of Cura\u00e7ao, shall provide an adequate number of cars with drivers for\n                                             official use by the Secretariat, as well as such other local transportation as is\n                                             required by the Secretariat in connection with the Meeting, if needed.\n\n[Vervallen per 27-03-2019]\n\nThe Government of Cura\u00e7ao shall be responsible for providing at its expense, such\n                                       protection and security as may be required to ensure the efficient functioning of\n                                       all pre-session meetings, meetings and sessions of the main conferences and any other\n                                       meetings linked to the event, in a calm and serene ambiance and without interference\n                                       of any kind.\n\nSuch service shall be under the direct supervision and control of a senior officer\n                                       to be designated by the Government of Cura\u00e7ao. He/she shall work in close coordination\n                                       and cooperation, including at distance, with the senior security liaison officer and\n                                       Event Security Coordinator (ESC) appointed by UNESCO for this purpose, so as to ensure\n                                       a proper atmosphere of security and tranquility. The security officials Mr. Richard\n                                       Blewitt, Resident Coordinator (UNDP), Port-of-Spain, Trinidad and Tobago (richard.blewitt@one.un.org),\n                                       and Ms. Corinne Heraud, Security Advisor (DSS), Port-of-Spain, Trinidad and Tobago\n                                       (corinne.heraud@undss.org), have been assigned to act as points of contact and are\n                                       UNESCO\u2019s event security coordinators for this activity. On the Host Country side,\n                                       Mr. Haime Pieter (pieter@meteo.cw), Head Technical Department of Meteorological Department\n                                       of Cura\u00e7ao, will act as the designated Senior Security Officer (SSO) for the Government\n                                       of Cura\u00e7ao.\n\nIn accordance with the UNDSS Framework for Accountability, the UN Designated Official\n                                       for Cura\u00e7ao is responsible for the security of United Nations personnel, premises,\n                                       and assets throughout the country and must be kept informed throughout the process.\n                                       The name of the responsible officers for security shall be communicated to UNDSS by\n                                       respectively the host country and UNESCO, not later than a month before the event.\n\nSecurity within and outside the Conference Premises shall be the responsibility of\n                                       the host country, in close coordination and collaboration with UNESCO.\n\n[Vervallen per 27-03-2019]\n\n1. The Government of Cura\u00e7ao, shall appoint a liaison officer who shall be responsible,\n                                             in consultation with UNESCO, for making and carrying out the administrative and personnel\n                                             arrangements for the Meeting as required under this Agreement.\n\n2. The Government of Cura\u00e7ao, shall recruit and provide an adequate number of local staff\n                                             such as translators, clerks, personnel for the reproduction and distribution of documents,\n                                             sound operators, ushers, messengers, cleaners and other workmen required for the proper\n                                             functioning of the Meeting as stated in the attached Statement of Requirements.\n\n[Vervallen per 27-03-2019]\n\n1. The Government of Cura\u00e7ao, shall be responsible for dealing with any action, claim\n                                             or other demand against UNESCO or its officials and arising out of:\n\na) Injury to persons, accidents, damage to or loss of property in the premises referred\n                                                   to in Article V that are provided by, or are under the control of, the Government of Cura\u00e7ao;\n\nb) Injury to persons or damage to or loss of property caused by, or incurred in using,\n                                                   the transport services referred to in Article VIII that are provided by, or are under the control of, the Government of Cura\u00e7ao;\n\nc) The employment for the Meeting of the personnel provided by the Government of Cura\u00e7ao\n                                                   under Article X.\n\n2. The Government of Cura\u00e7ao, shall indemnify and hold harmless UNESCO in respect of\n                                             any such action, claim or other demand and shall bear the risk of damage to the premises,\n                                             facilities and furniture.\n\n3. The competent authorities of the Government of Cura\u00e7ao, shall adopt at its own expense\n                                             appropriate measures to ensure the protection, particularly against fire and other\n                                             risks, of the above-mentioned premises, facilities, furniture and persons.\n\n4. The necessary insurance fee of participants should be paid by themselves.\n\n[Vervallen per 27-03-2019]\n\nThe Government of Cura\u00e7ao shall apply, in all matters relating to this meeting, the\n                                       provisions of the Convention on the Privileges and Immunities of the Specialized Agencies.\n                                       In particular, the Government shall ensure that no restriction is placed upon the\n                                       entry into, sojourn in, and departure from Cura\u00e7ao of all persons, of whatever nationality,\n                                       entitled to attend the meeting by virtue of a decision of the appropriate authorities\n                                       of UNESCO and in accordance with the Organization's relevant rules and regulations,\n                                       provided that the general conditions governing entry are fulfilled.\n\n[Vervallen per 27-03-2019]\n\nThe Kingdom of the Netherlands, through its Ministry of Foreign Affairs, shall facilitate\n                                       the participants to participate in the Meeting to obtain the visas in time. Notwithstanding\n                                       the provision of Article XII above, the Kingdom of the Netherlands, however, reserves the right to deny, irrespective\n                                       of nationality, visas to individual participants for national security reasons and\n                                       participants listed on the UN-sanction lists.\n\n[Vervallen per 27-03-2019]\n\n1. The Parties will negotiate and cooperate with each other in good faith to resolve\n                                             any disputes or conflicts that arise in connection with this Agreement.\n\n2. Any dispute not settled by negotiation or other agreed mode of settlement shall be\n                                             submitted for final decision, at the request of either Party, to a tribunal of three\n                                             arbitrators, one to be named by UNESCO, one to be named by the Kingdom of the Netherlands\n                                             and the third, who shall be the chairperson, to be chosen by the first two arbitrators.\n                                             If either Party fails to appoint an arbitrator within 60 days of the appointment by\n                                             the other Party, or if these two arbitrators should fail to consent on the third arbitrator\n                                             within 60 days of their appointment or nomination of the second one of them, appoint\n                                             the chairperson, the President of the International Court of Justice may make any\n                                             necessary appointments at the request of either Party.\n\n[Vervallen per 27-03-2019]\n\nThis Agreement and its Annex may be amended by mutual written consent by UNESCO and the Kingdom of the Netherlands,\n                                       on behalf of the Government of Cura\u00e7ao.\n\n[Vervallen per 27-03-2019]\n\n[Vervallen per 27-03-2019]\n\n[Regeling vervallen per 27-03-2019]\n\nPlace of the Meeting\n\n: Santa Barbara Beach & Golf Resort, Cura\u00e7ao\n\nDates\n\n: 24 to 27 April 2018\n\nDuration\n\n: 4 Calendar days\n\nApprox. no. of participants\n\n: 60 (including chief participants, representatives, observers and members of the\n                                                         Secretariat).\n\nWorking language\n\n: English/ Spanish/ French\n\nOrganization of work\n\n: Plenary sessions and working groups.\n\nMax. no. of organs Sessions simultaneously\n\n: 3\n\nRecords\n\n: A draft report containing Action Items, as well as Resolutions and Recommendations,\n                                                         will be prepared by the IOC Secretariat, assisted by the Rapporteur, in English\n\nDocuments\n\n: Approximate number of standard pages (originals) in English only: 100\n\nBefore Meeting\n\n: 60 copies of 50 pages of Meeting materials (working and information documents, action\n                                                         items, etc.)\n\nDuring Meeting\n\n: 60 copies of 50 pages of Meeting materials1\n\n1 This number includes 10-20 pages of the Draft Recommendations and 80-90 pages of\n                                          national materials submitted by the participants for copying during the Session.\n\n[Regeling vervallen per 27-03-2019]\n\n1. Preliminary Arrangements and technical co-operation with host authorities.\n\n2. Preparation and dispatch of invitations and working documents.\n\n3. Cost of sound and vision equipment for the Meeting.\n\n4. Cost of travel and subsistence allowance for members of the UNESCO (IOC) Secretariat\n                                                and ICG/CARIBE EWS Secretariat.\n\n5. Dispatch of documents and related freight from UNESCO Headquarters and the ICG/CARIBE\n                                                EWS Secretariat to the place of Meeting and return.\n\n6. Production and distribution of the final report after the Meeting.\n\n[Regeling vervallen per 27-03-2019]\n\n1. \nPremises\n\na) 1 meeting room with at least 60 seats at table (all equipped with microphones, and\n                                                      with public address system (PA)) and 15 seats without table, and a head table (viewable\n                                                      to the Projector Screen) for Chair, Technical Secretary, IOC Executive Secretary,\n                                                      and 1 extra seat;\n\nb) 3 smaller meeting rooms (for the CARIBE EWS Officers and for Sessional Working Groups)\n                                                      with 20 seats at table, (no microphones required) available between 08h00 and 22h00\n                                                      between on 26 April 2018;\n\nc) 1 office for the Secretariat accessible by the Secretariat staff between 08h00 and\n                                                      22h00 between 24 and 27 April 2018;\n\nd) 1 office or workshop for the production of documents;\n\ne) Reception/document distribution counter.\n\n2. \nEquipment and Supplies\n\na) Adequate furniture for the premises mentioned above (cf. III.I);\n\nb) internal and external telephone connections;\n\nc) Video projector (for connection to PC), overhead projector in main conference room\n                                                      + projection screen (appropriate size according to size of the room);\n\nd) Laptop computer or PC in main conference room with software for PowerPoint presentations,\n                                                      with Internet connection (broadband min. 100 mbps) and connected to video projector,\n                                                      and laser pointer;\n\ne) Provision of wireless Internet connection for all participants in main conference\n                                                      room;\n\nf) 1 personal computer with English keyboard and Internet connection, and 3 cables for\n                                                      connection of laptops to the Internet in the Secretariat room: (broadband min. 100\n                                                      mbps);\n\ng) 1 fax machine (in Secretariat room) connected to telephone line with international\n                                                      access;\n\nh) 1 laser printer (personal or small office size, 20 ppm), in the Secretariat room,\n                                                      to be shared by 3 PCs;\n\ni) 1 high-volume photocopying machine with power connections and necessary supplies (toner,\n                                                      paper) sufficient for approximately 3,000 copies;\n\nj) 1 set of name blocks for Member States, Organizations and elected officers of the\n                                                      Meeting;2\n\nk) Stationery and sundry office material.3\n\n3. \nLocal Personnel\n\na) Liaison officer to co-ordinate the services and facilities to be provided by the host\n                                                      authorities, in co-operation with the UNESCO (IOC) Secretariat;\n\nb) Sufficient staff to provide a full range of administrative functions, including registration,\n                                                      document photocopying and distribution, meeting room logistics, information technology\n                                                      assistance, and designated technical operator of presentation equipment.\n\n4. \nAccommodations and Transport\n\na) Reservation of a sufficient number of suitable hotel rooms for all participants, observers\n                                                      and members of the Secretariat, at their own expense;\n\nb) Advance distribution of detailed information on local conditions and arrangements,\n                                                      including transport.\n\n[Regeling vervallen per 27-03-2019]\n\nThe Government of Cura\u00e7ao shall be responsible for providing at its expense, such\n                                          protection and security as may be required to ensure the efficient functioning of\n                                          all pre-session meetings, meetings and sessions of the main conferences and any other\n                                          meetings linked to the event, in a calm and serene ambiance and without interference\n                                          of any kind.\n\nSuch service shall be under the direct supervision and control of a senior officer\n                                          to be designated by the Government of Cura\u00e7ao. He/she shall work in close coordination\n                                          and cooperation, including at distance, with the senior security liaison officer and\n                                          Event Security Coordinator (ESC) appointed by UNESCO for this purpose, so as to ensure\n                                          a proper atmosphere of security and tranquility. The security officials Mr. Richard\n                                          Blewitt, Resident Coordinator (UNDP), Port-of-Spain, Trinidad and Tobago (richard.blewitt@one.un.org),\n                                          and Ms. Corinne Heraud, Security Advisor (DSS), Port-of-Spain, Trinidad and Tobago\n                                          (corinne.heraud@undss.org), have been assigned to act as points of contact and are\n                                          UNESCO\u2019s event security coordinators for this activity. On the Host Country side,\n                                          Mr. Haime Pieter (pieter@meteo.cw), Head Technical Department of Meteorological Department\n                                          of Cura\u00e7ao, will act as the designated Senior Security Officer (SSO) for the Government\n                                          of Cura\u00e7ao.\n\nIn accordance with the UNDSS Framework for Accountability, the UN Designated Official\n                                          for Cura\u00e7ao is responsible for the security of United Nations personnel, premises,\n                                          and assets throughout the country and must be kept informed throughout the process.\n                                          The name of the responsible officers for security shall be communicated to UNDSS by\n                                          respectively the host country and UNESCO, not later than a month before the event.\n\nSecurity within and outside the Conference Premises shall be the responsibility of\n                                          the host country, in close coordination and collaboration with UNESCO.\n\n[Vervallen per 27-03-2019]"}