PATENT DOCUMENT

Abstract:
A method is provided for determining employer compliance in determining employment eligibility requirements in accordance with federal immigration regulations. Compliance alerts and compliance tips are displayed for guiding employers in verifying employment eligibility. Completed employment eligibility forms are automatically audited to analyze whether the employer has accurately completed the employment verification. The completed forms are audited by applying various compliance rules to a completed employment eligibility form, presently a Form I-9, to determine compliance with the applicable regulations. A listing is provided of various errors and additional data required to complete the audited form. The method is preferably administered by a single service provider for multiple employers, to assure that changes in the applicable regulations are regularly incorporated. A central system is provided for managing all of the employment eligibility forms associated with particular employers, to assure continued compliance with federal regulations.

Full Description:
CROSS-REFERENCE TO RELATED APPLICATIONS 
       [0001]    This patent application is a continuation application of commonly owned U.S. patent application Ser. No. 10/779,274, filed Feb. 13, 2004, entitled “Method for Complying with Employment Eligibility Verification Requirements,” by Elaine V. Morley and John T. Andersen, which claims priority to commonly owned U.S. patent application Ser. No. 09/918,092, filed Jul. 30, 2001, entitled “Method for Complying with Employment Eligibility Verification Requirements,” by Elaine V. Morley and John T. Andersen, which itself claims priority to commonly owned U.S. Provisional Patent Application Ser. No. 60/222,117, filed Jul. 28, 2000, entitled “Method for Reviewing Compliance With Employer Eligibility Verification Requirements,” by Elaine V. Morley, all of the above disclosures of which are incorporated herein by reference in their entirety for all purposes. 
     
    
     TECHNICAL FIELD OF THE INVENTION 
       [0002]    This invention relates to methods for data entry and verifying that data is correctly entered, and, in particular, to a method for assuring employer compliance with employee employment eligibility verification requirements. 
       BACKGROUND OF THE INVENTION 
       [0003]    The U.S. Department of Justice, Immigration and Naturalization Service, administers federal statutory requirements and regulations which require that employers verify that any persons hired as employees or to perform services, that its workers are eligible to work in the United States. Presently, to assure that employers adequately verify eligibility to work in the United States, federal regulations require that employers complete a U.S. Department of Justice, Immigration and Naturalization Service, Form I-9 document. Completion of the Form I-9 requires that employers inspect various ones of specified documents, which requires that employers review originals of the documents and not reproductions of the documents, to determine the employee&#39;s eligibility to work in the United States. If an employer does not perform the procedure outlined in the Form I-9, and accurately complete the Form I-9, such employer is subject to civil penalties and persons completing such forms on behalf of the employer may also be subject to criminal penalties for not complying with the eligibility verification requirements under United States immigration law. 
         [0004]    Accurately verifying employment eligibility and successfully completing the U.S. Department of Justice, Immigration and Naturalization Service&#39;s Form I-9 to verify employment eligibility requires that each employer train at least one person who develops the requisite expertise and familiarity with verification requirements to accurately complete such forms. Employers will also have to monitor previously completed Form I-9′s to determine that new Form I-9′s are completed prior to expiration the documents used to verify the employees&#39; eligibility to work in the United States. Industry wide, across the United States, this creates a large financial burden for various companies to adequately assure that their personnel are appropriately trained to meet and maintain such compliance requirements, and often, once trained, such trained persons are subject to turnover. Additionally, as employment eligibility requirements change, such persons will have to keep current on any regulatory changes and implement any changes in regulatory requirements into the employment eligibility program of each particular employer in the United States. 
       SUMMARY OF THE INVENTION 
       [0005]    A method is provided for assuring employer compliance with verifying employment eligibility in the United States, which aids employers in assuring compliance with federal regulations. An employer may utilize the method of the present invention by accessing a software program over a global computer network, through telecommunications systems, or by obtaining and loading the appropriate software in a local computer on his job site. Compliance alerts and compliance tips are displayed for guiding an employer in completing the Form I-9. The compliance tips may be selected and modified by a particular employer. After a Form I-9 is completed, the data in such forms may be automatically audited to analyze whether the completed Form I-9 has been accurately completed, and a listing provided of various errors and additional data required. During the audit, various compliance rules are applied to Form I-9 data entered into a data processing system to determine whether various Immigration and Naturalization Service regulations are met in completing an employment eligibility verification Form I-9. The method is administered by a singular service provider for multiple employers, to assure that applicable regulations are incorporated and updated regularly to assure industry-wide compliance. The process further provides a central system for managing the current Form I-9′s for employers, including identifying documents which are soon to expire such that the employers can be notified to complete a new employment eligibility Form I-9 prior to the expiration of such documents, which assures continued compliance with federal regulations. 
     
    
     
       BRIEF DESCRIPTION OF THE DRAWINGS 
         [0006]    For a more complete understanding of the present invention and the advantages thereof, reference is now made to the following description taken in conjunction with the accompanying Drawings in which: 
           [0007]      FIG. 1  is a view screen display of an I-9 Administration Section, showing various tasks for use in a process according to the present invention; 
           [0008]      FIG. 2  is a view screen display of a Reporting Section, showing various report options which are available according to the process; 
           [0009]      FIG. 3  is a view screen display of an Utilities Section, showing various administrative tasks for managing administration of and access to the process; 
           [0010]      FIG. 4  is a view screen display of Action Options which may be performed in working with a particular Form I-9 document, or a group of documents; 
           [0011]      FIGS. 5A and 5B  together provide a flow chart showing operation of the process; 
           [0012]      FIG. 6  is a block diagram showing a process for searching for an existing Form I-9 document among various documents affiliated with a particular employer; 
           [0013]      FIG. 7  is a flow chart showing a process for performing a compliance analysis, to determine whether an employment eligibility verification form has been accurately completed; and 
           [0014]      FIG. 8  is a flow chart showing various process steps for displaying alerts when document types are selected as verification documents for use in a particular I-9 document. 
       
    
    
     DETAILED DESCRIPTION OF THE INVENTION  
       [0015]      FIG. 1  is a view screen display of an I-9 Administration Section listing  12  for use in verifying employment eligibility of a potential employee according to the present invention. The I-9 Administration Section  12  lists several options for initiating various tasks. The first listed task is entitled “Audit A New I-9 Document.” The Audit task allows a user to import data from an existing Form I-9 document, and then to perform a compliance rules analysis on the data of the existing Form I-9 document to determine whether the existing Form I-9 document was correctly completed. Such data for auditing may be imported from another type of database, manually entered into the system, or optically scanned from previously completed Form I-9 documents. The next listed task in the I-9 Administration Section  12  is entitled “Add A New I-9 Document.” The Add task allows a user to initiate the pulling up of a blank Form I-9, in which data can be filled into the various fields. The I-9 Administration Section  12  further includes a task listing entitled “Existing I-9 Documents Search And Edit” task, by which all of the existing Form I-9 documents associated with a particular employer are listed for selection by a user for editing. The user may then look through the listing to select a particular Form I-9 document and select various Action Options, such as performing the compliance rules analysis in a recalculate analysis, printing, auditing, editing or deleting. The last listed task in the I-9 Administration Section  12  is the Individual I-9 Document Search and Edit. The Individual I-9 Document task allows a user to search for an existing Form I-9 document for a particular employee, by searching for such employee fields as first name, last name, date of birth, social security number, and other such employee identifying numbers. 
         [0016]      FIG. 2  is a view screen display of a Reporting Section  14 , from which various reports may be selected for review by a user. The first listed report is an Additional Information Needed Report, which lists various data needed to complete the Form I-9&#39;s associated with a particular employer as identified by performing the compliance rules analysis on the Form I-9 documents associated with a particular employer. Preferably, the Additional Information Needed Report will not list incurable defects in the Form I-9&#39;s being analyzed, but will only this those defects in the documents which may be cured. Such curable defects will include various incompatible and missing data entries listed in Form I-9 documents associated with the particular employer. The Additional Information Needed Report may also identify both blank fields and inconsistent entries, such as the selection of incompatible document types or the entry of incompatible dates, which cannot be correct. 
         [0017]    The next listing in the Reports Screen of  FIG. 2  is Data Entry Audit Report, which provides a report of when various Form I-9&#39;s are completed for review by an employer. Typically, the employer will list a range of dates from which the report is created. The Data Entry Audit Report will then provide a listing of the Form I-9&#39;s which were completed during the selected range of dates, preferably providing the listing in tabular form and including the for each listed Form I-9 the employee&#39;s name, social security number, date of hire, work location, and the like. From this listing, employer&#39;s may determine if a sufficient number of Form I-9&#39;s have been completed to accommodate the amount of persons hired by the employer over selected range of dates. 
         [0018]    The next listing in the Reporting Section  14  is a Statement of I-9 Completion Report. This report lists for the various Form I-9 documents associated with a particular employer both the documents which are completed, and the documents which are completed except for incurable defects. The Statement of I-9 Completion Report will not list those documents which have curable defects, which should be listed in the Additional Information Needed Report. Similarly, the Additional Information Needed Report will not list those documents which are listed in the Statement of I-9 Completion Report as being either fully complete Form I-9&#39;s, or fully complete Form I-9&#39;s except for incurable defects. 
         [0019]    Presently, there are four incurable defects which, if corrected on a Form I-9, would constitute fraud and subject the responsible employer and any person making such changes on that employer&#39;s behalf to criminal liability. One of the four incurable defects is failure of an employer to require a newly hired employee to complete all or any portion of Section  1  of a Form I-9 no later than on the date on which that employee&#39;s employment services for that employer commence. A second one of the four incurable defects is failure of an employer to reverify Form I-9 Section  1  or Section  2  expiration date, if such date requires reverification, no later than the date on which the document to which such date relates expires. A third incurable defect is failure of an employer to complete Section  2  of the Form I-9 within three (3) days of the employee&#39;s employment start date, which could be significantly later than the date on which the employment was offered and accepted and which was the first opportunity under law to complete the Form I-9 without possible consequences for discriminatory treatment. A fourth incurable defect is failure of an employer, when rehiring a former employee, to update Section  3  of the Form I-9 that remains on file for that employee, subject to the retention requirement. Each of the above-noted four defects are incurable because they are date sensitive and it would be fraudulent for a person to place a different date on a Form I-9 than that on which the pertinent Form I-9 section has actually been completed. 
         [0020]    The next report listed in the Reporting Section  14  is a Combined Audit Report, which is preferably a combination of the Additional Information Needed Report and the Statement of I-9 Completion Report. The Combined Audit Report lists all of the Form I-9&#39;s associated with a particular employer, which includes the Form I-9&#39;s which are fully complete, the Form I-9′s which have curable defects and the Form I-9&#39;s which have incurable defects. The Combined Audit Report will also identify the employee of the listed Form I-9, and the particular defects associated with various ones of the listed Form I-9s. 
         [0021]    The next report in Reporting Section  14  is an Expiring Employment Documents Report. This report identifies various documents which are expiring on particular dates which are associated with a particular employer. This report may be run according to a selected range of dates, such that an employer may begin processing the required updates for the pertinent Form I-9&#39;s prior to the actual dates of expiration of the documents. Should a document used in Section  2  of the Form I-9 expire prior to updating of the pertinent Form I-9, this would create an incurable defect for that particular Form I-9, subjecting the employer to potential liability. 
         [0022]    The next report is an Invoice Report, which lists the various invoice balances a particular employer has on account with a particular compliance analysis service provider providing the services of to the present invention to that employer. The next report listed in the Reporting Section  14  is a Recalculate Statement of I-9 Completion Report, which will perform the compliance rules analysis by running checks for each Form I-9 associated with a particular employer to provide an error listing in a Statement of I-9 Completion Report for the various documents. 
         [0023]      FIG. 3  is a view screen listing of a Utilities Section  16 , listing various options for performing administrative tasks. The first menu listing is entitled “Add A New Company.” The next listing is entitled “Company Data Search &amp; Edit,” in which data associated with a particular employer may be searched and edited. The next listing in the Utilities Section  16  is entitled “Administer Logon ID&#39;s.” This task is used for changing various logon ID&#39;s and passwords for particular employees of an employer who are performing the administrative tasks for the present method. The next listed task is entitled “Login Notices Administration,” which allows the service provider to post various notices regarding processing of the Form I-9′s, such as changes in immigration regulations which are not yet incorporated into the rules used for compliance analysis. The Login Notices may also post for viewing special notices issued by the Immigration and Naturalization Services affecting a particular group of foreign nationals, and the like. Preferably, such Login Notices will be provided by a pop-up window which appears when a user logs into the system. The next listing is entitled “I-9 TIPS Administration,” which allows a particular employer to modify the TIPS for display to their associated users who are entering data into a Form I-9. 
         [0024]      FIG. 4  is a view screen listing of Action Options  18 , which are various actions which may be taken when reviewing a particular Form I-9 document. The first is listed action is entitled “Edit,” and allows a user to go back into the selected document to edit the document. Preferably, the document is displayed and the user is allowed access to the various individual fields by selecting a particular field viewed on the screen with a graphical user interface. The next action listed in the Action Options Menu  18  is entitled, “Audit.” The Audit feature displays the compliance rules analysis report for a particular selected Form I-9 document, without displaying any alerts or TIPS. The Audit feature may be used to generate a Statement of I-9 Completion Report for particular documents, or for a group of documents of an associated employer. The next action option is entitled “View Print Screen,” and primarily displays the Form I-9 documents in a fixed graphical format, as it will be printed if printing is selected when the View Print Screen option is displayed. The next listed option in the Action Options Menu 18 is entitled “Service Charges,” and provides a display of the various service charges due by the employer affiliated with the user I.D. currently accessing the system. The next option is entitled “Delete,” and may be used to delete the field data of a particular Form I-9 document. The next option in the Action Options Menu  18  is entitled “Display Additional Information Needed Report,” which provides a display listing of additional data required to complete the selected documents associated with the particular employer. The next option in the Action Options Menu  18  is entitled “Recalculate Analysis,” and recalculates the audit report of the compliance analysis for a group of particular selected documents. This option, as opposed to the audit option, would recalculate the analysis from a group of selected documents by running checks in I-9&#39;s. The audit feature will only recalculate the checks analysis for a particular document. 
         [0025]      FIG. 5A  and  FIG. 5B  together provide a flow chart showing a method for verifying employment eligibility of employees according to the present invention. The flowchart begins at block  20 , after the employee has completed and signed Section  1  of a Form I-9 and the employer is beginning to complete Section  2  of the Form I-9. The first step in the process is the step of selecting documents from a list of acceptable documents, shown in block  20 . After selection of acceptable documents, the employer must personally review originals of the acceptable documents, and not copies, in the step shown in block  22 . In block  24 , a display Task Menu Screen step is depicted, in which preferably a combined menu listing of the I-9 Administration Section  12  of  FIG. 1 , the Reporting Section  14  of  FIG. 2 , and the Utilities Section  16  of  FIG. 3  are displayed on a single view screen. The next step is to select a task, with the selected task being shown in  FIG. 5A  as Add A New I-9 Document, which is depicted in block  26 . In block  28 , the Form I-9 document is displayed on a view screen. If Add A New I-9 Document is selected in I-9 Administration Section  12 , the display I-9 document step of block  28  will display an Form I-9 document with all the fields blank, that is, a blank document will be displayed. If Edit An Existing Document is selected, the display I-9 document screen in block  28  will display an existing document, with data for the various fields displayed in the Form I-9 document. Next, a user will select a data entry field and the computer will determine whether the field has been selected in decision block  30 . When a field is selected in block  32 , the display TIPS step is performed. If there are any TIPS for display with the associated field, such TIPS will be displayed on the view screen in a pop-up window. In block  34 , the data will be entered by the user and stored in a database for the Form I-9, and then the new entered data is displayed in the Form I-9 document screen  28 . The process returns to the select field decision block  30 , and if a new field is selected, the display TIPS step  32  and enter data step  34  are performed. The process will return to the display Form I-9 document screen shown in block  28  and wait until a new field is selected for data entry. New fields may be selected by hitting the Enter key without changing the data listings in a particular field. 
         [0026]    Next, the process will proceed to the step depicted in block 36 if anew field is not selected. Block  36  is a run checks decision block which determines whether run checks has been selected by requesting an audit or perform compliance analysis task. From the run checks decision block  36 , the process proceeds to block  38  to apply various Form I-9 document rules will be applied to the various data fields to perform the compliance rules analysis. The rules for compliance analysis are set forth in Table III. If any errors are detected in the decision block  40  after the compliance analysis is complete for the particular Form I-9, an error list of various errors compiled will be displayed in block  42 . If not, the process will return back to the display Form I-9 screen of block  28 . If errors are displayed in block  42 , they will preferably be displayed in a pop-up window which is overlaid with the display Form I-9 document screen of block  28 . 
         [0027]    If the option of save and print a particular Form I-9 is selected, as determined in decision block  44 , the process proceeds to perform for the compliance analysis step depicted in block  46 . The compliance analysis step of block  46  is the same as the compliance analysis step depicted in block  38 , and is performed as a final check prior to printing. If errors are detected as shown in block  48 , then the a display error list report  50  will be performed and the listing of errors will be displayed in a window which pops up to overlay the display I-9 document screen of block  28 . At this point, an option is provided to cancel printing and stay in the display I-9 screen so that the user may correct the errors, and an option is also provided to disregard the errors and proceed to the display print window step of block  52  to print the Form I-9. If no errors are detected in decision block  48 , the process will proceed to the display print window step depicted in block  52 . Reminder messages preferably appear, such as a reminder that the user should review an employee&#39;s original documents in completing the Form I-9. Then, a user may select to print the Form I-9 document in block  54 , and the process will proceed to the step of block  56  in which the Form I-9 document will be printed and saved. The print process ends as depicted in block  58 , and the process returns to the display I-9 Administration Section of block  24 . If print is not selected in decision block  54 , then a user may select to go back to the previous screens, as depicted in block  60 . As depicted in block  62 , a user may selected go back to previous display screens to return to pull down an I-9 search and edit a document, by proceeding back to the step of the Display I-9 Administration Section depicted in block  24 . 
         [0028]    If an Form I-9 document is being displayed on a view screen in the step depicted in the block  28 , and cancel is selected, then the process will determine that cancel has been selected as shown by the step depicted in the decision block  72 . The field data will be cleared from the various fields of the Form I-9 document as shown in the step depicted in block  74 , and the process will return to the task menu as depicted in the block  24 . If the save and return to the task menu is selected while the process is displaying a Form I-9 document on the view screen in the step depicted in block  28 , this will be detected in the step depicted in the decision block  76 . The field data is saved in the step depicted in block  78 , and the process will proceed to the display task menu step of block  24 . If, when the Form I-9 document is displayed on the screen in the step depicted in block  28 , the save and add a new Form I-9 document is selected, field data for the particular document being displayed at the time of selection will be saved in the step depicted in block  82 . The fields will be reset and cleared in step depicted in block  84 , and the process will proceed to the step depicted in block  28 , in which a blank Form I-9 document will be displayed on the view screen. 
         [0029]      FIG. 6  is a block diagram showing the process for searching for existing Form I-9 documents affiliated with a particular employer. From the display task menu step of block  24 , if the Existing I-9 Documents Search and Edit task is selected from the I-9 Administration Section of  FIG. 1 , the process will proceed to the select task step depicted the block  92 . In the step depicted in block  94 , the various Form I-9 documents will be displayed in the search and edit screen. This is a tabular listing of each of the various ones listing identifying indicia, such as the employee name and other such information. In the step depicted in block  96 , all the Form I-9 documents associated with the user I.D. and action options will be listed. The various action options available are preferably those listed in the Action Options menu  18  of  FIG. 4 . In the step depicted in block  98 , a particular action option is selected and performed by going to the respective steps selected in the process of the block diagram shown in  FIGS. 5A and 5B . Then, the process will end in the step  100  and return to the step of displaying the I-9 Administration Section  22  of  FIG. 1 . 
         [0030]      FIG. 7  depicts a process flow for performing the compliance analysis, that is the run checks step for the blocks  38  and the block  46  of  FIG. 5A . Once the run checks feature is selected to determine the compliance analysis report, the process proceeds to the block  102 , which depicts the step of loading field values into memory. Then, expected values are loaded into memory in the step depicted in the block  104 . In the block  106 , the expected values loaded into block  104  and the field values loaded into block  102 , for a particular field, are compared to determine whether an error has occurred. If an error has occurred, the expected field values will not match or equal the loaded field values, and a generate error step will be performed as depicted in the block  108 , The error listing will be added to an error list in the block  110 . Then, the process will return to the step in decision block  112  to determine whether to repeat the process depicted in the blocks  102 ,  104 ,  106 . If another field is not to be checked, then it will proceed to end step depicted in block  114 , and the process will then return back to the display screen shown in step  24  of  FIG. 5A . 
         [0031]      FIG. 8  is a block diagram depicting the various process steps for displaying alerts when particular document types are selected in the verification documents fields of a particular Form I-9 document. When a select document type filed is selected as depicted in block  122 , a process will proceed to decision block  124  to determine if there is an alert for the particular document type selected in the pull down menu. If there is no alert, the process will proceed to the end step shown in block  130 , returning back to the display I-9 document screen, depicted in the block  28  in  FIG. 5A . If there is an alert, the process will proceed to the step of displaying the alert, as depicted in the block  126 . The alert is preferably displayed as a pop-up window which overlays the I-9 document screen. Once the alert has been viewed, the user may close the alert window, as depicted in block  128 . Then, the display alert process will end, as depicted in the block  130 , and the process will proceed back to the display I-9 screen, as depicted in block  28  of  FIG. 5A . 
         [0032]    The method of determining employer compliance with verification of employment eligibility of the present invention is performed, at least in part, in a data processing system. The processing may be performed across a distributed network, such in a global computer network, or across telecommunication systems, with processing of various steps according to the method occurring for a particular document at remote locations. For example, an employer could access a remote server through a global computer network or through a telecommunications system, log into the server and remotely process the employment verification of an employee at the remote server. Similarly, the employer may use a local data processing system to locally process the information to verify the identity and employment eligibility of the employee. Employer and employee signatures may also be applied to an electronic document via an electronic or digital signatures, according to the present invention. Various steps according to the method may also be processed in part manually by the employer verifying employment, and then the resulting data may be optically scanned into or manually entered from a paper for I-9 for electronic storage, such that a data processing system can perform the checks step of  FIG. 7  to determine employer compliance with various Immigration and Naturalization Service regulations. 
         [0033]    The process also preferably uses the Social Security Administration&#39;s Enumeration Verification Service (“EVS”) to verify the validity of a social security number presented by an employee for employment, and such other employee data which may be provided by the employee. Other such employee date provided by and employee and entered into a data processing system according to the present invention may be compared to data listed for the employee on a remote server to audit the accuracy of the employee supplied data, such as with government databases, in addition to the Social Security Administration&#39;s EVS, credit bureaus, licensing and association databases, general databases, and the like. Historical databases may also be used to audit old work address, business address, and such other employee provided information. 
         [0034]    Tables are listed in the following to provide various examples of forms, rules and the like used with the present invention. Table I lists one page of a Form I-9. Table II lists acceptable documents for use for identification purposes with the Form I-9. Table III lists the verification rules. Table IV lists Alerts. Table IV lists the TIPs. 
         [0035]    Although the preferred embodiment has been described in detail, it should be understood that various changes, substitutions and alterations can be made therein without departing from the spirit and scope of the invention as defined by the appended claims. 

 
         [0000]    
       
         
               
             
               
               
               
               
             
               
             
               
               
               
               
             
           
               
                 TABLE III 
               
               
                   
               
               
                 RULES FOR COMPLIANCE ANALYSIS 
               
               
                   
               
             
             
               
                 I-9 Verification ?? 
               
             
          
           
               
                   
                   
                   
                 Message (DE = Data Entry, AI = 
               
               
                   
                   
                   
                 Additional Information, SC = 
               
               
                   
                 Field 
                 Condition 
                 Statement of Completion) 
               
               
                   
               
               
                 1 
                 Last Name 
                 is blank 
                 DE - Section 1, Last Name - Last name 
               
               
                   
                   
                   
                 field is blank 
               
               
                   
                   
                   
                 AI - Employee Last Name is missing 
               
               
                 2 
                 First Name 
                 is blank 
                 DE - Section 1, First Name - First name 
               
               
                   
                   
                   
                 field is blank 
               
               
                   
                   
                   
                 AI - Employee First Name is missing 
               
               
                 3 
                 Middle Initial 
                 no verification 
               
               
                 4 
                 Maiden Name 
                 no verification 
               
               
                 5 
                 Address 
                 is blank 
                 DE - Section 1, Address - Address field 
               
               
                   
                   
                   
                 is blank 
               
               
                   
                   
                   
                 AI - Address Line is missing 
               
               
                 6 
                 Apt. # 
                 no verification 
               
               
                 7 
                 City 
                 is blank 
                 DE - Section 1, City - City field is blank 
               
               
                   
                   
                   
                 AI - City is missing 
               
               
                 8 
                 State 
                 is blank 
                 DE - Section 1, State - State field is 
               
               
                   
                   
                   
                 blank 
               
               
                   
                   
                   
                 AI - State is missing 
               
               
                 9 
                 Zip 
                 is blank 
                 DE - Section 1, Zip Code - Zip code 
               
               
                   
                   
                   
                 field is blank 
               
               
                   
                   
                   
                 AI - Zip Code is missing 
               
               
                 10 
                 Date of Birth 
                 is blank or invalid 
                 DE - Section 1, Date of Birth - Date of 
               
               
                   
                   
                   
                 Birth is Invalid 
               
               
                   
                   
                   
                 AI - Date of Birth is missing 
               
               
                 11 
                 Attestation 
                 is blank 
                 DE - Section 1, Status Category - 
               
               
                   
                   
                   
                 Employer must ensure that employee 
               
               
                   
                   
                   
                 completes Section 1. Do not continue 
               
               
                   
                   
                   
                 to Section 2 until employee completes 
               
               
                   
                   
                   
                 Section1. Otherwise, the INS may infer 
               
               
                   
                   
                   
                 that a violation has occurred. 
               
               
                   
                   
                   
                 AI - Status Category is missing 
               
               
                 12 
                 Attestation 
                 two or more are chosen 
                 DE - Section 1, Status Category - Only 
               
               
                   
                   
                   
                 one Status category is allowed 
               
               
                   
                   
                   
                 AI - Only one Status category is allowed 
               
               
                 13 
                 Work Expiration Date 
                 is blank or invalid AND 
                 DE - Section 1, Authorized To Work 
               
               
                   
                   
                 “Authorized Alien” 
                 Until - Authorized to work status must 
               
               
                   
                   
                 checked 
                 include a valid work expiration date 
               
               
                   
                   
                   
                 AI - Work Expiration Date is missing 
               
               
                 14 
                 Work Expiration Date 
                 is not blank 
                 Tracking - will show up on Expiring 
               
               
                   
                   
                   
                 Employment Documents Report 120 
               
               
                   
                   
                   
                 days prior to expiration 
               
               
                 15 
                 Alien/Admission # 
                 length is not 8 or 9 or 10 
                 DE - Section 1, Alien/Admission 
               
               
                   
                   
                 or 11 AND “Authorized 
                 Number - Alien Number must be 8 or 9 
               
               
                   
                   
                 Alien” checked 
                 digits 
               
               
                   
                   
                   
                 AI - Alien Number must be 8 or 9 digits 
               
               
                 16 
                 Alien #A 
                 length is not 8 or 9 AND 
                 DE - Section 1, Alien Number - 
               
               
                   
                   
                 “Permanent Resident” 
                 Permanent Alien Number must be 8 or 9 
               
               
                   
                   
                 checked 
                 digits 
               
               
                   
                   
                   
                 AI - Permanent Alien Number must be 8 
               
               
                   
                   
                   
                 or 9 digits 
               
               
                 17 
                 Employee&#39;s Signature 
                 is not present 
                 DE - Section 1, Employee Signature - 
               
               
                   
                   
                   
                 Employee signature is missing 
               
               
                   
                   
                   
                 AI - Employee signature is missing 
               
               
                 18 
                 Employee Signature 
                 is blank or invalid 
                 DE - Section 1, Employee Signature 
               
               
                   
                 Date 
                   
                 Date - Employee signature date is 
               
               
                   
                   
                   
                 missing 
               
               
                   
                   
                   
                 AI - Employee Signature Date missing 
               
               
                 19 
                 Employee Signature 
                 is greater than Work 
                 DE - Section 1, Authorized To Work 
               
               
                   
                 Date vs Work Expiration 
                 Expiration Date 
                 Until - Work Expiration Date must not 
               
               
                   
                 Date 
                   
                 be expired at the time employee signs 
               
               
                   
                   
                   
                 Section 1 
               
               
                   
                   
                   
                 AI - Work Expiration Date was expired 
               
               
                   
                   
                   
                 at the time employee signed Section 1 
               
               
                 20 
                 Preparer&#39;s Signature 
                 no verification 
               
               
                 21 
                 Preparer&#39;s Name 
                 no verification 
               
               
                 22 
                 Preparer&#39;s Address 
                 no verification 
               
               
                 23 
                 Preparer&#39;s Signature 
                 no verification 
               
               
                   
                 Date 
               
               
                 24 
                 List A Title 
                 is blank 
                 DE - Section 2, List A Document Title - 
               
               
                   
                   
                   
                 List A Document Title needs to be 
               
               
                   
                   
                   
                 completed 
               
               
                   
                   
                   
                 AI - List A Title is missing 
               
               
                 25 
                 List A Title 
                 is “Other” 
                 DE - Section 2, List A Document Title - 
               
               
                   
                   
                   
                 List A Document Title is invalid 
               
               
                   
                   
                   
                 AI - List A Title is invalid 
               
               
                 26 
                 List A Title VS. Section 1 
                 is NOT choice 1, 2, or 3 
                 DE - Section 2, List A Document Title - 
               
               
                   
                 Attestation 
                 and is “Citizen” 
                 List A Document Title given conflicts 
               
               
                   
                   
                   
                 with citizenship status chosen in Section 
               
               
                   
                   
                   
                 1. 
               
               
                   
                   
                   
                 AI - Status of employee indicated in 
               
               
                   
                   
                   
                 section 1 conflicts with documents 
               
               
                   
                   
                   
                 presented in section 2. In Section 1 the 
               
               
                   
                   
                   
                 employee has indi 
               
               
                 27 
                 List A Title VS. Section 1 
                 is NOT choice 5 and is 
                 DE - Section 2, List A Document Title - 
               
               
                   
                 Attestation 
                 “Permanent Resident” 
                 List A Document Title given conflicts 
               
               
                   
                   
                   
                 with permanent resident status chosen 
               
               
                   
                   
                   
                 in Section 1. 
               
               
                   
                   
                   
                 AI - Status of employee indicated in 
               
               
                   
                   
                   
                 section 1 conflicts with documents 
               
               
                   
                   
                   
                 presented in section 2. In Section 1 the 
               
               
                   
                   
                   
                 employee h 
               
               
                 28 
                 List A Title VS. Section 1 
                 is choice 1, 2, 3, or 5 and 
                 DE - Section 2, List A Document Title - 
               
               
                   
                 Attestation 
                 is “Authorized Alien” 
                 List A Document Title given conflicts 
               
               
                   
                   
                   
                 with alien authorization status chosen in 
               
               
                   
                   
                   
                 Section 1. 
               
               
                   
                   
                   
                 AI - Status of employee indicated in 
               
               
                   
                   
                   
                 section 1 conflicts with documents 
               
               
                   
                   
                   
                 presented in section 2. In Section 1 the 
               
               
                   
                   
                   
                 employee 
               
               
                 29 
                 List A Authority 
                 is blank 
                 DE - Section 2, List A Issuing Authority - 
               
               
                   
                   
                   
                 List A Issuing Authority needs to be 
               
               
                   
                   
                   
                 completed 
               
               
                   
                   
                   
                 AI - List A Issuing Authority is missing 
               
               
                 30 
                 List A first Document # 
                 is blank 
                 DE - Section 2, List A First Document 
               
               
                   
                   
                   
                 Number - List A first Document Number 
               
               
                   
                   
                   
                 needs to be completed 
               
               
                   
                   
                   
                 AI - List A First Document Number is 
               
               
                   
                   
                   
                 missing 
               
               
                 31 
                 List A first Expiration 
                 is blank AND NOT 
                 DE - Section 2, List A First Document 
               
               
                   
                 Date VS. List A Title 
                 choices 1, 2, 3, or 5 
                 Expiration Date - List A first Document 
               
               
                   
                   
                   
                 Expiration Date needs to be 
               
               
                   
                   
                   
                 completed AI - List A First Document 
               
               
                   
                   
                   
                 ( . . . title . . . ) Expiration Date is missing 
               
               
                 32 
                 List A first Expiration 
                 is blank AND is choice 5 
                 DE - Section 2, List A First Document 
               
               
                   
                 Date VS. List A Title VS. 
                 AND NOT overridden 
                 Expiration Date - List A first Document 
               
               
                   
                 Override Expiration 
                   
                 Expiration Date needs to be 
               
               
                   
                   
                   
                 completed AI - List A First Document 
               
               
                   
                   
                   
                 ( . . . title . . . ) Expiration Date is missing 
               
               
                 33 
                 List A first Expiration 
                 is not blank AND NOT 
                 Tracking- will show up on Expiring 
               
               
                   
                 Date 
                 choices 1, 2, 3, or 5 
                 Employment Documents Report 120 
               
               
                   
                   
                   
                 days prior to expiration 
               
               
                 34 
                 List A Title VS. List A first 
                 is choice 5 AND length is 
                 DE - Section 2, List A First Document 
               
               
                   
                 Document # 
                 10 or (starts with “A” and 
                 Number - Alien Registration Number 
               
               
                   
                   
                 length is 9) or (starts 
                 must be 8 or 9 digits and start with an 
               
               
                   
                   
                 without “A” and length is 
                 ‘A’ 
               
               
                   
                   
                 8) 
                 AI - List A First Document Number must 
               
               
                   
                   
                   
                 be 8 or 9 digits for an Alien Registration 
               
               
                   
                   
                   
                 Card 
               
               
                 35 
                 List A Title VS. List A 
                 is choice 4 AND is blank 
                 DE - Section 2, List A Second 
               
               
                   
                 second Document # 
                   
                 Document Number - List A second 
               
               
                   
                   
                   
                 Document Number is required for a 
               
               
                   
                   
                   
                 Foreign Passport 
               
               
                   
                   
                   
                 AI - List A second Document Number is 
               
               
                   
                   
                   
                 required for a Foreign Passport 
               
               
                 36 
                 List A second Expiration 
                 is not blank AND NOT 
                 Tracking- will show up on Expiring 
               
               
                   
                 Date VS. List A Title 
                 choices 1, 2, 3, or 5 
                 Employment Documents Report 120 
               
               
                   
                   
                   
                 days prior to expiration 
               
               
                 37 
                 List A Title VS. List A 
                 is choice 4 AND is blank 
                 DE - Section 2, List A Second 
               
               
                   
                 second Expiration Date 
                 or invalid or N/A 
                 Document Expiration Date - List A 
               
               
                   
                   
                   
                 second Document Number Date is 
               
               
                   
                   
                   
                 required for a Foreign Passport 
               
               
                   
                   
                   
                 AI - List A second Document Number 
               
               
                   
                   
                   
                 Date is required for a Foreign Passport 
               
               
                 38 
                 List A Title VS. List A 
                 is choice 4 AND is prior 
                 DE - Section 2, List A Second 
               
               
                   
                 second Expiration Date 
                 to current date 
                 Document Expiration Date - List A 
               
               
                   
                   
                   
                 second Document Number has 
               
               
                   
                   
                   
                 expired AI - List A Second Document 
               
               
                   
                   
                   
                 Number ( . . . title . . . ) has expired ( . . . date . . . ). 
               
               
                   
                   
                   
                 Either update in Section 3 or complete a 
               
               
                   
                   
                   
                 new I-9. 
               
               
                 39 
                 List A first Expiration 
                 is prior to current date 
                 DE - Section 2, List A First Document 
               
               
                   
                 Date VS. List A Title VS. 
                 AND is NOT choices 1, 2, 
                 Expiration Date - List A first Document 
               
               
                   
                 First Reverification 
                 3, or 5 AND is NOT 
                 Number has expired AI - List A First 
               
               
                   
                 Document Title 
                 updated 
                 Document Number ( . . . title . . . ) has expired 
               
               
                   
                   
                   
                 ( . . . date . . . ). Either update in Section 3 or 
               
               
                   
                   
                   
                 complete a new I-9. 
               
               
                 40 
                 List A VS. List B VS. List C 
                 List A all blanks OR (List 
                 DE - Section 2, List A, B, and C - No 
               
               
                   
                   
                 B all blanks AND List C 
                 employment verification information was 
               
               
                   
                   
                 all blanks) 
                 provided. Either List A or BOTH List B 
               
               
                   
                   
                   
                 and List C must be completed 
               
               
                   
                   
                   
                 AI - No employment verification 
               
               
                   
                   
                   
                 information was provided. Need either 
               
               
                   
                   
                   
                 List A or BOTH List B and List C 
               
               
                 41 
                 List A VS. List B VS. List C 
                 List A NOT all blanks 
                 DE - Section 2, List A, B, and C - Too 
               
               
                   
                   
                 AND (List B NOT all 
                 much employment verification 
               
               
                   
                   
                 blanks OR List C NOT all 
                 information was provided. Either List A 
               
               
                   
                   
                 blanks) 
                 or BOTH List B and List C must be 
               
               
                   
                   
                   
                 completed 
               
               
                   
                   
                   
                 AI - Too much employment verification 
               
               
                   
                   
                   
                 information was provided. Need either 
               
               
                   
                   
                   
                 List A or BOTH List B and 
               
               
                 42 
                 List B Title 
                 is blank 
                 DE - Section 2, List B Document Title - 
               
               
                   
                   
                   
                 List B Document Title not completed 
               
               
                   
                   
                   
                 properly 
               
               
                   
                   
                   
                 AI - List B Document Title is missing 
               
               
                 43 
                 List B Title 
                 is “Other” 
                 DE - Section 2, List B Document Title - 
               
               
                   
                   
                   
                 List B Document Title is invalid 
               
               
                   
                   
                   
                 AI - List B Document Title is invalid 
               
               
                 44 
                 List B Title VS. Section 1 
                 is choice 4, 5, 7, or 8 and 
                 DE - Section 2, List A Document Title - 
               
               
                   
                 Attestation 
                 is “Permanent Resident” 
                 List A Document Title given conflicts 
               
               
                   
                   
                   
                 with permanent resident status chosen 
               
               
                   
                   
                   
                 in Section 1. 
               
               
                   
                   
                   
                 AI - Status of employee indicated in 
               
               
                   
                   
                   
                 section 1 conflicts with documents 
               
               
                   
                   
                   
                 presented in section 2. In Section 1 the 
               
               
                   
                   
                   
                 employee h 
               
               
                 45 
                 List B Title VS. Section 1 
                 is choice 4, 5, 7, or 8 and 
                 DE - Section 2, List A Document Title - 
               
               
                   
                 Attestation 
                 is “Authorized Alien” 
                 List A Document Title given conflicts 
               
               
                   
                   
                   
                 with alien authorization status chosen in 
               
               
                   
                   
                   
                 Section 1. 
               
               
                   
                   
                   
                 AI - Status of employee indicated in 
               
               
                   
                   
                   
                 section 1 conflicts with documents 
               
               
                   
                   
                   
                 presented in section 2. In Section 1 the 
               
               
                   
                   
                   
                 employee 
               
               
                 46 
                 List B Authority 
                 is blank 
                 DE - Section 2, List B Issuing Authority - 
               
               
                   
                   
                   
                 List B Issuing Authority not completed 
               
               
                   
                   
                   
                 properly 
               
               
                   
                   
                   
                 AI - List B Issuing Authority is missing 
               
               
                 47 
                 List B Document Number 
                 is blank 
                 DE - Section 2, List B Document 
               
               
                   
                   
                   
                 Number - List B Document Number not 
               
               
                   
                   
                   
                 completed properly 
               
               
                   
                   
                   
                 AI - List B Document Number is missing 
               
               
                 48 
                 List C Title 
                 is blank 
                 DE - Section 2, List C Document Title - 
               
               
                   
                   
                   
                 List C Document Title not completed 
               
               
                   
                   
                   
                 properly 
               
               
                   
                   
                   
                 AI - List C Document Title is missing 
               
               
                 49 
                 List C Title 
                 is “Other” 
                 DE - Section 2, List C Document Title - 
               
               
                   
                   
                   
                 List C Document Title is invalid 
               
               
                   
                   
                   
                 AI - List C Document Title is invalid 
               
               
                 50 
                 List C Title 
                 is “US Social Security 
                 DE - Section 2, List C Document Title - 
               
               
                   
                   
                 Card” 
                 Employer is responsible for verifying 
               
               
                   
                   
                   
                 that Social Security cards used for 
               
               
                   
                   
                   
                 employment verification are not marked 
               
               
                   
                   
                   
                 “not valid for employment” or 
               
               
                   
                   
                   
                 “authorized for employment only with 
               
               
                   
                   
                   
                 INS authorization”. 
               
               
                   
                   
                   
                 AI - (Standard 
               
               
                 51 
                 List C Title VS. Section 1 
                 is choice 7 and is 
                 DE - Section 2 List C Document Title - 
               
               
                   
                 Attestation 
                 “Citizen” 
                 List C Document Title given conflicts 
               
               
                   
                   
                   
                 with citizenship status chosen in Section 
               
               
                   
                   
                   
                 1. 
               
               
                   
                   
                   
                 AI - Status of employee indicated in 
               
               
                   
                   
                   
                 section 1 conflicts with documents 
               
               
                   
                   
                   
                 presented in section 2. In Section 1 the 
               
               
                   
                   
                   
                 employee has indic 
               
               
                 52 
                 List C Title VS. Section 1 
                 is NOT choice 1 or 7 and 
                 DE - Section 2, List C Document Title - 
               
               
                   
                 Attestation 
                 is “Permanent Resident” 
                 List C Document Title given conflicts 
               
               
                   
                   
                   
                 with permanent resident status chosen 
               
               
                   
                   
                   
                 in Section 1. 
               
               
                   
                   
                   
                 AI - Status of employee indicated in 
               
               
                   
                   
                   
                 section 1 conflicts with documents 
               
               
                   
                   
                   
                 presented in section 2. In Section 1 the 
               
               
                   
                   
                   
                 employee h 
               
               
                 53 
                 List C Title VS. Section 1 
                 is NOT choice 1 or 7 and 
                 DE - Section 2, List C Document Title - 
               
               
                   
                 Attestation 
                 is “Authorized Alien” 
                 List C Document Title given conflicts 
               
               
                   
                   
                   
                 with alien authorization status chosen in 
               
               
                   
                   
                   
                 Section 1. 
               
               
                   
                   
                   
                 AI - Status of employee indicated in 
               
               
                   
                   
                   
                 section 1 conflicts with documents 
               
               
                   
                   
                   
                 presented in section 2. In Section 1 the 
               
               
                   
                   
                   
                 employee 
               
               
                 54 
                 List C Authority 
                 is blank 
                 DE - Section 2, List C Issuing Authority - 
               
               
                   
                   
                   
                 List C Issuing Authority not completed 
               
               
                   
                   
                   
                 properly 
               
               
                   
                   
                   
                 AI - List C Document Issuing Authority 
               
               
                   
                   
                   
                 is missing 
               
               
                 55 
                 List C Document Number 
                 is blank 
                 DE - Section 2, List C Document 
               
               
                   
                   
                   
                 Number - List C Document Number not 
               
               
                   
                   
                   
                 completed properly 
               
               
                   
                   
                   
                 AI - List C Document Number is missing 
               
               
                 56 
                 List C Expiration Date 
                 is not blank AND is 
                 Tracking- will show up on Expiring 
               
               
                   
                 VS. List C Title 
                 choice 7 
                 Employment Documents Report 120 
               
               
                   
                   
                   
                 days prior to expiration 
               
               
                 57 
                 List C Expiration Date 
                 is blank or invalid AND is 
                 DE - Section 2, List C Expiration Date - 
               
               
                   
                 VS. List C Title 
                 choice 7 
                 List C Expiration Date not completed 
               
               
                   
                   
                   
                 properly AI - List C Document ( . . . title . . . ) 
               
               
                   
                   
                   
                 Expiration Date is missing 
               
               
                 58 
                 List C Expiration Date 
                 is prior to current date 
                 DE - Section 2, List C Expiration Date - 
               
               
                   
                 VS. List C Title 
                 AND is choice 7 
                 List C Document has expired AI - List C 
               
               
                   
                   
                   
                 Document ( . . . title . . . ) has expired 
               
               
                   
                   
                   
                 ( . . . date . . . ). Either update in Section 3 or 
               
               
                   
                   
                   
                 complete a new I-9. 
               
               
                 59 
                 Employment Date 
                 is blank 
                 DE - Section 2, Hire Date - Employee 
               
               
                   
                   
                   
                 start date is missing 
               
               
                   
                   
                   
                 AI - Employee start date is missing 
               
               
                 60 
                 Completion Date VS. List 
                 is after Sep. 30, 1997 AND 
                 DE - Section 2, List A Document Title - 
               
               
                   
                 A Title 
                 choice 2,3,8, or 9 
                 List A document type no longer 
               
               
                   
                   
                   
                 acceptable after a completion date of 
               
               
                   
                   
                   
                 Sep. 30, 1997 AI - 
               
               
                   
                   
                   
                 List A Document ( . . . title . . . ) no longer 
               
               
                   
                   
                   
                 acceptable after a Completion Date of 
               
               
                   
                   
                   
                 Sep. 30, 1997. Either update in Section 3 or 
               
               
                   
                   
                   
                 complete a new I-9 
               
               
                 61 
                 List A first Expiration 
                 is prior to Completion 
                 DE - Section 2, List A First Document 
               
               
                   
                 Date VS. Completion 
                 Date AND NOT choices 
                 Expiration Date - List A first document 
               
               
                   
                 Date VS. List A Title 
                 1, 2, 3, or 5 
                 expired before document completion 
               
               
                   
                   
                   
                 date AI - List A First Document ( . . . title . . . ) 
               
               
                   
                   
                   
                 expired ( . . . date . . . ) before Completion 
               
               
                   
                   
                   
                 Date. 
               
               
                 62 
                 List A second Expiration 
                 is prior to Completion 
                 DE - Section 2, List A Second 
               
               
                   
                 Date VS. Completion 
                 Date AND NOT choices 
                 Document Expiration Date - List A 
               
               
                   
                 Date VS. List A Title 
                 1, 2, 3, or 5 
                 second document expired before 
               
               
                   
                   
                   
                 document completion date AI - List A 
               
               
                   
                   
                   
                 Second Document ( . . . title . . . ) expired 
               
               
                   
                   
                   
                 ( . . . date . . . ) before Completion Date. 
               
               
                 63 
                 List C Expiration Date 
                 is prior to Completion 
                 DE - Section 2, List C Document 
               
               
                   
                 VS. Completion Date VS. 
                 Date AND is choice 7 
                 Expiration Date - List C document 
               
               
                   
                 List C Title 
                   
                 expired before document completion 
               
               
                   
                   
                   
                 date AI - List C Document ( . . . title . . . ) 
               
               
                   
                   
                   
                 expired ( . . . date . . . ) before Completion 
               
               
                   
                   
                   
                 Date. 
               
               
                 64 
                 Completion Date 
                 is blank 
                 DE - Section 2, Employer Signature 
               
               
                   
                   
                   
                 Date - Document completed date is 
               
               
                   
                   
                   
                 missing 
               
               
                   
                   
                   
                 AI - Document Completion Date is 
               
               
                   
                   
                   
                 missing 
               
               
                 65 
                 Employment Date VS. 
                 is greater than 3 days 
                 DE - Section 2, Employer Signature 
               
               
                   
                 Completion Date 
                 after Employment Date 
                 Date - The date completed is more 
               
               
                   
                   
                   
                 than 3 business days of when employee 
               
               
                   
                   
                   
                 begins work. Verify dates on form. 
               
               
                   
                   
                   
                 SC - This I-9 was not completed within 
               
               
                   
                   
                   
                 3 business days of when employee 
               
               
                   
                   
                   
                 begins work 
               
               
                 66 
                 Completion Date VS. 
                 is greater than Work 
                 DE - Section 1, Authorized To Work 
               
               
                   
                 Section 1 Authorized 
                 Expiration Date 
                 Until - Work Expiration Date must not 
               
               
                   
                 Until Date 
                   
                 be expired at the time employer signs 
               
               
                   
                   
                   
                 Section 2 
               
               
                   
                   
                   
                 AI - Work Expiration Date was expired 
               
               
                   
                   
                   
                 at the time employer signed Section 2 
               
               
                 67 
                 Representative Signature 
                 is not present 
                 DE - Section 2, Employer Signature - 
               
               
                   
                   
                   
                 Authorized Representative signature is 
               
               
                   
                   
                   
                 missing. 
               
               
                   
                   
                   
                 AI - Authorized Representative 
               
               
                   
                   
                   
                 signature is missing. 
               
               
                 68 
                 Representative Name 
                 is blank 
                 DE - Section 2, Employer Name - 
               
               
                   
                   
                   
                 Authorized Representative Name is not 
               
               
                   
                   
                   
                 complete 
               
               
                   
                   
                   
                 AI - Authorized Representative Name is 
               
               
                   
                   
                   
                 missing 
               
               
                 69 
                 Representative Title 
                 is blank 
                 DE - Section 2, Employer Title - 
               
               
                   
                   
                   
                 Authorized Representative Title is not 
               
               
                   
                   
                   
                 complete 
               
               
                   
                   
                   
                 AI - Authorized Representative Title is 
               
               
                   
                   
                   
                 missing 
               
               
                 70 
                 Business Name 
                 is blank 
                 DE - Section 2, Business Name - 
               
               
                   
                   
                   
                 Business Name is not complete 
               
               
                   
                   
                   
                 AI - Business Name is missing 
               
               
                 71 
                 Business Address 
                 is blank 
                 DE - Section 2, Business Address - 
               
               
                   
                   
                   
                 Business Address is not complete 
               
               
                   
                   
                   
                 AI - Business Address is missing 
               
               
                 72 
                 New Name 
                 not verified 
               
               
                 73 
                 Rehire Date VS. Rehire 
                 is not blank AND NOT 
                 DE - Section 3, Rehire Date - Use this 
               
               
                   
                 Confirmation Override 
                 overridden 
                 section if employee is being hired within 
               
               
                   
                   
                   
                 3 years of the original date of hire. Use 
               
               
                   
                   
                   
                 it to update or reverify employment 
               
               
                   
                   
                   
                 eligibility. Do not use this date field for 
               
               
                   
                   
                   
                 an update of continuing employment 
               
               
                   
                   
                   
                 Please confi 
               
               
                 74 
                 First Reverification 
                 is blank AND (is supplied 
                 DE - Section 3, First Reverification 
               
               
                   
                 Document Title VS. 
                 OR is supplied) 
                 Document Title - First Reverification 
               
               
                   
                 Number VS. First 
                   
                 Document Title is Missing- If reverifying, 
               
               
                   
                 Reverification Expiration 
                   
                 only an employee eligibility document 
               
               
                   
                 Date 
                   
                 from Section 2 List A or C is required 
               
               
                   
                   
                   
                 AI - First Reverification Document Title 
               
               
                   
                   
                   
                 is Missing- If rev 
               
               
                 75 
                 First Reverification 
                 is blank AND (is supplied 
                 DE - Section 3, First Reverification 
               
               
                   
                 Document Number VS. 
                 OR is supplied) 
                 Document Number - First 
               
               
                   
                 Title VS. First 
                   
                 Reverification Document Number needs 
               
               
                   
                 Reverification Expiration 
                   
                 to be completed 
               
               
                   
                 Date 
                   
                 AI - First Reverification Document 
               
               
                   
                   
                   
                 Number is missing 
               
               
                 76 
                 First Reverification 
                 is choice 5 and length is 
                 DE - Section 3, First Reverification 
               
               
                   
                 Document Title VS. First 
                 10 or (starts with “A” and 
                 Document Number - Alien Registration 
               
               
                   
                 Reverification Number 
                 length is 9) or (starts 
                 Number must be 8 or 9 digits and start 
               
               
                   
                   
                 without “A” and length is 
                 with an ‘A’ 
               
               
                   
                   
                 8) 
                 AI - Reverification Document Number 
               
               
                   
                   
                   
                 must be 8 or 9 digits for an Alien 
               
               
                   
                   
                   
                 Registration Card 
               
               
                 77 
                 First Reverification 
                 is blank AND NOT 
                 DE - Section 3, First Reverification 
               
               
                   
                 Expiration Date VS. First 
                 choice 1, 2, 3, or 5 
                 Document Expiration Date - First 
               
               
                   
                 Reverification Title 
                   
                 Reverification Document Expiration 
               
               
                   
                   
                   
                 Date needs to be completed AI - First 
               
               
                   
                   
                   
                 Reverification Document ( . . . title . . . ) 
               
               
                   
                   
                   
                 Expiration Date is missing 
               
               
                 78 
                 First Reverification 
                 is prior to current date 
                 DE - Section 3, First Reverification 
               
               
                   
                 Expiration Date 
                 AND NOT choice is 1, 2, 
                 Document Expiration Date - First 
               
               
                   
                   
                 3, or 5 
                 Reverification Document Expiration 
               
               
                   
                   
                   
                 Date has expired AI - First 
               
               
                   
                   
                   
                 Reverification Document ( . . . title . . . ) has 
               
               
                   
                   
                   
                 expired ( . . . date . . . ) 
               
               
                 79 
                 First Reverification 
                 is blank AND is choice 5 
                 DE - Section 3, First Reverification 
               
               
                   
                 Expiration Date VS. First 
                 AND NOT overridden 
                 Document Expiration Date - First 
               
               
                   
                 Reverification Title VS. 
                   
                 Reverification Document Expiration 
               
               
                   
                 Override Alien 
                   
                 Date needs to be completed 
               
               
                   
                   
                   
                 AI - First Reverification Document 
               
               
                   
                   
                   
                 Expiration Date needs to be completed 
               
               
                 80 
                 First Reverification 
                 is not blank AND NOT 
                 Tracking- will show up on Expiring 
               
               
                   
                 Expiration Date 
                 choice 1, 2, 3, or 5 
                 Employment Documents Report 120 
               
               
                   
                   
                   
                 days prior to expiration 
               
               
                 81 
                 First Reverification 
                 is prior to Rehire Date 
                 DE - Section 3, First Reverification 
               
               
                   
                 Expiration Date VS. 
                   
                 Document Expiration Date - First 
               
               
                   
                 Rehire Date 
                   
                 Reverification document expired before 
               
               
                   
                   
                   
                 reverification date AI - First 
               
               
                   
                   
                   
                 Reverification Document ( . . . title . . . ) 
               
               
                   
                   
                   
                 expired ( . . . date . . . ) before Reverification 
               
               
                   
                   
                   
                 Date ( . . . date . . . ) 
               
               
                 82 
                 Second Reverification 
                 is blank AND (is supplied 
                 DE - Section 3, Second Reverification 
               
               
                   
                 Document Title VS. 
                 OR is supplied) 
                 Document Title - Second Reverification 
               
               
                   
                 Second Reverification 
                   
                 Document Title is Missing- If reverifying, 
               
               
                   
                 Number VS. Second 
                   
                 only an employee eligibility document 
               
               
                   
                 Reverification Expiration 
                   
                 from Section 2 List A or C is required 
               
               
                   
                 Date 
                   
                 AI - Second Reverification Document 
               
               
                   
                   
                   
                 Title is Missing- If 
               
               
                 83 
                 Second Reverification 
                 is blank AND (is supplied 
                 DE - Section 3, Second Reverification 
               
               
                   
                 Document Number VS. 
                 OR is supplied) 
                 Document Number, Second 
               
               
                   
                 Title VS. Second 
                   
                 Reverification Document Number needs 
               
               
                   
                 Reverification Expiration 
                   
                 to be completed 
               
               
                   
                 Date 
                   
                 AI - Second Reverification Document 
               
               
                   
                   
                   
                 Number is missing 
               
               
                 84 
                 Second Reverification 
                 is blank AND is choice 7 
                 DE - Section 3, Second Reverification 
               
               
                   
                 Expiration Date VS. 
                   
                 Document Expiration Date, Second 
               
               
                   
                 Second Reverification 
                   
                 Reverification Document Expiration 
               
               
                   
                 Title 
                   
                 Date needs to be completed AI - 
               
               
                   
                   
                   
                 Second Reverification Document 
               
               
                   
                   
                   
                 ( . . . title . . . ) Expiration Date is missing 
               
               
                 85 
                 Second Reverification 
                 is prior to current date 
                 DE - Section 3, Second Reverification 
               
               
                   
                 Expiration Date 
                 AND is choice 7 
                 Document Expiration Date, Second 
               
               
                   
                   
                   
                 Reverification Document Expiration 
               
               
                   
                   
                   
                 Date has expired AI - Second 
               
               
                   
                   
                   
                 Reverification Document ( . . . title . . . ) has 
               
               
                   
                   
                   
                 expired ( . . . date . . . ) 
               
               
                 86 
                 Second Reverification 
                 is not blank AND is 
                 Tracking- will show up on Expiring 
               
               
                   
                 Expiration Date 
                 choice 7 
                 Employment Documents Report 120 
               
               
                   
                   
                   
                 days prior to expiration 
               
               
                 87 
                 Second Reverification 
                 is prior to Rehire Date 
                 DE - Section 3, Second Reverification 
               
               
                   
                 Expiration Date VS. 
                   
                 Document Expiration Date - Second 
               
               
                   
                 Rehire Date 
                   
                 Reverification document expired before 
               
               
                   
                   
                   
                 reverification date AI - Second 
               
               
                   
                   
                   
                 Reverification Document ( . . . title . . . ) 
               
               
                   
                   
                   
                 expired ( . . . date . . . ) before Reverification 
               
               
                   
                   
                   
                 Date ( . . . date . . . ) 
               
               
                 88 
                 Representative Signature 
                 is not present 
                 DE - Section 3, Authorized 
               
               
                   
                   
                   
                 Representative Signature - Authorized 
               
               
                   
                   
                   
                 Representative signature is missing 
               
               
                   
                   
                   
                 AI - Authorized Representative 
               
               
                   
                   
                   
                 signature is missing 
               
               
                 89 
                 Section 3 Completion 
                 is blank AND (is NOT 
                 DE - Section 3, Authorized 
               
               
                   
                 Date VS. First Updated 
                 blank OR is NOT blank) 
                 Representative Signature - Completion 
               
               
                   
                 Document Fields VS. 
                   
                 Date is not completed 
               
               
                   
                 Second Updated 
                   
                 AI - Section 3 Completion Date is 
               
               
                   
                 Document Fields 
                   
                 missing 
               
               
                 90 
                 Section 3 Completion 
                 is greater than the Rehire 
                 DE - Section 3, Authorized 
               
               
                   
                 Date VS. Reverification 
                 Date 
                 Representative Signature - The Section 
               
               
                   
                 Date 
                   
                 3 Completion Date is not the same as 
               
               
                   
                   
                   
                 the reverification date. Verify dates on 
               
               
                   
                   
                   
                 form. Section 3 must be completed on 
               
               
                   
                   
                   
                 the day of rehire by the employer. 
               
               
                   
                   
                   
                 Failure to do so is a violation. D 
               
               
                 91 
                 Section 3 Completion 
                 is prior to Sep. 30, 1997 and is 
                 DE - Section 3, Reverification 
               
               
                   
                 Date VS. Reverification 
                 choice 2, 3, 8, or 9 
                 Document Title - Reverification 
               
               
                   
                 Document Title 
                   
                 Document type no longer acceptable 
               
               
                   
                   
                   
                 after a Section 3 Completion date of 
               
               
                   
                   
                   
                 Sep. 30, 1997 AI - Reverification Document 
               
               
                   
                   
                   
                 ( . . . title . . . ) no longer acceptable after a 
               
               
                   
                   
                   
                 Section 3 Completion Date of Sep. 30, 1997. 
               
               
                   
                   
                   
                 Ei 
               
               
                 92 
                 Rehire Date VS. Section 
                 is blank AND is NOT 
                 DE - Section 3, Authorized 
               
               
                   
                 3 Completion Date VS. 
                 blank AND NOT choice 
                 Representative Signature Date - The 
               
               
                   
                 Section 2 List A first 
                 1, 2, or 3 AND first 
                 Section 2 List A First Document Number 
               
               
                   
                 Expiration Date VS. 
                 section 2 expiration date 
                 has expired prior to Section 3 
               
               
                   
                 Section 2 List A Title 
                 expired before section 3 
                 Completion Date- Verify dates on form. 
               
               
                   
                   
                 completion date 
                 SC - This I-9 Section 3 was not 
               
               
                   
                   
                   
                 completed prior to expiration of the 
               
               
                   
                   
                   
                 original Sect 
               
               
                 93 
                 Rehire Date VS. Section 
                 is blank AND is NOT 
                 DE - Section 3, Authorized 
               
               
                   
                 3 Completion Date VS. 
                 blank AND is choice 7 
                 Representative Signature Date - The 
               
               
                   
                 Section 2 List C 
                 AND section 2 expiration 
                 Section 2 List C Document Number has 
               
               
                   
                 Expiration Date VS. 
                 date expired before 
                 expired prior to Section 3 Completion 
               
               
                   
                 Section 2 List C Title 
                 section 3 completion 
                 Date- Verify dates on form. 
               
               
                   
                   
                 date 
                 SC - This I-9 Section 3 was not 
               
               
                   
                   
                   
                 completed prior to expiration of the 
               
               
                   
                   
                   
                 original Section 2 
               
               
                 94 
                 Rehire Date VS. Section 
                 (is not blank OR is not 
                 DE - Section 3, Rehire Date - Need a 
               
               
                   
                 3 Completion Date VS. 
                 blank) AND first list is 
                 Reverification Document from either 
               
               
                   
                 first Reverification 
                 blank AND second list is 
                 list- Reverification document type 
               
               
                   
                 Document List VS. 
                 blank 
                 should be a list A or C document only 
               
               
                   
                 second Reverification 
                   
                 because identity is established in 
               
               
                   
                 Document List 
                   
                 Section 2 
               
               
                   
                   
                   
                 AI - Need a Reverification Document 
               
               
                   
                   
                   
                 from either list- Reverific 
               
               
                 95 
                 Employee Terminated 
                 is checked 
                 DE - Employee terminated. Employer 
               
               
                   
                   
                   
                 must retain I-9 for 3 years from date of 
               
               
                   
                   
                   
                 hire or one year from date of 
               
               
                   
                   
                   
                 termination, whichever is greater. 
               
               
                   
                   
                   
                 AI - will no longer report on additional 
               
               
                   
                   
                   
                 information requests. 
               
               
                   
                   
                   
                 SC - Employee terminated. Employer 
               
               
                   
                   
                   
                 must retain I- 
               
               
                   
               
             
          
           
               
                 Lists of Acceptable Documents 
               
             
          
           
               
                   
                 List A 
                   
                   
               
               
                   
                 (Documents that 
               
               
                   
                 Establish Both Identity 
                 List B 
                 List C 
               
               
                   
                 and Employment 
                 (Documents that 
                 (Documents that Establish 
               
               
                   
                 Eligibility) 
                 Establish Identity) 
                 Employment Eligibility) 
               
               
                   
                   
               
               
                   
                 1. U.S. Passport 
                 1. Driver&#39;s license or ID 
                 1. U.S. social security card issued by 
               
               
                   
                 (unexpired or expired) 
                 card issued by a state or 
                 the Social Security Administration (other 
               
               
                   
                   
                 outlying possession of 
                 than a card stating it is not valid for 
               
               
                   
                   
                 the United States 
                 employment) 
               
               
                   
                   
                 provided it contains a 
               
               
                   
                   
                 photograph or 
               
               
                   
                   
                 information such as 
               
               
                   
                   
                 name, date of birth, sex, 
               
               
                   
                   
                 height, eye color, and 
               
               
                   
                   
                 address 
               
               
                   
                 2. Certificate of U.S. 
                 2. ID card issued by 
                 2. Certification of Birth Abroad issued by 
               
               
                   
                 Citizenship (INS Form 
                 federal, state, or local 
                 the Department of State (Form FS-545 
               
               
                   
                 N-560 or N-561) 
                 government agencies or 
                 or Form DS-1350) 
               
               
                   
                   
                 entities provided it 
               
               
                   
                   
                 contains a photograph or 
               
               
                   
                   
                 information such as 
               
               
                   
                   
                 name, date of birth, sex, 
               
               
                   
                   
                 height, eye color, and 
               
               
                   
                   
                 address 
               
               
                   
                 3. Certificate of 
                 3. School ID card with a 
                 3. Original or certified copy of a birth 
               
               
                   
                 Naturalization (INS Form 
                 photograph 
                 certificate issued by a state, county, 
               
               
                   
                 N-550 or N-570) 
                   
                 municipal authority or outlying 
               
               
                   
                   
                   
                 possession of the United States bearing 
               
               
                   
                   
                   
                 an official seal 
               
               
                   
                 4. Unexpired foreign 
                 4. Voter&#39;s registration 
                 4. Native American tribal document 
               
               
                   
                 passport, with I-551 
                 card 
               
               
                   
                 stamp or attached INS 
               
               
                   
                 Form I-94 indicating 
               
               
                   
                 unexpired employment 
               
               
                   
                 authorization 
               
               
                   
                 5. Alien Registration 
                 5. U.S. Military card or 
                 5. U.S. Citizen ID Card (INS Form 
               
               
                   
                 Receipt Card with 
                 draft record 
                 I-197) 
               
               
                   
                 photograph (INS Form 
               
               
                   
                 I-151 or I-551) 
               
               
                   
                 6. Unexpired Temporary 
                 6. Military dependent&#39;s ID 
                 6. ID Card for use of Resident Citizen in 
               
               
                   
                 Resident Card (INS Form 
                 card 
                 the United States (INS Form I-179) 
               
               
                   
                 I-688) 
               
               
                   
                 7. Unexpired 
                 7. U.S. Coast Guard 
                 7. Unexpired employment authorization 
               
               
                   
                 Employment 
                 Merchant Mariner Card 
                 document issued by the INS (other than 
               
               
                   
                 Authorization Card (INS 
                   
                 those listed under List A) 
               
               
                   
                 Form I-688A) 
               
               
                   
                 8. Unexpired Reentry 
                 8. Native American tribal 
               
               
                   
                 Permit (INS Form I-327) 
                 document 
               
               
                   
                 9. Unexpired Refugee 
                 9. Driver&#39;s license issued 
               
               
                   
                 Travel Document (INS 
                 by a Canadian 
               
               
                   
                 Form I-571) 
                 government authority 
               
               
                   
                 10. Unexpired 
                 For persons under age 
               
               
                   
                 Employment 
                 18 who are unable to 
               
               
                   
                 Authorization Document 
                 present a document 
               
               
                   
                 issued by the INS which 
                 listed above: 
               
               
                   
                 contains a photograph 
               
               
                   
                 (INS Form I-688B) 
               
               
                   
                   
                 10. School record or 
               
               
                   
                   
                 report card 
               
               
                   
                   
                 11. Clinic, doctor, or 
               
               
                   
                   
                 hospital record 
               
               
                   
                   
                 12. Day-care or nursery 
               
               
                   
                   
                 school record 
               
               
                   
                   
               
             
          
         
       
     
         [0000]    
       
         
               
             
               
               
               
               
             
               
               
               
               
             
           
               
                 TABLE IV 
               
             
             
               
                   
               
               
                 ALERTS 
               
             
          
           
               
                   
                   
                   
                 Message (DE = Data Entry, AI = 
               
               
                   
                 I-9 Alerts 
                   
                 Additional Information, SC = Statement 
               
               
                   
                 Field 
                 Condition 
                 of Completion) 
               
               
                   
                   
               
             
          
           
               
                 1 
                 Section 2, List B Title 
                 is “Other” 
                 Please call the office to clarify how to 
               
               
                   
                   
                   
                 handle this situation. 
               
               
                 2 
                 Section 2, List C Title 
                 is “US Birth Certificate” 
                 Please be aware that this is to be a certified 
               
               
                   
                   
                   
                 copy of a birth certificate, not a hospital 
               
               
                   
                   
                   
                 receipt. 
               
               
                 3 
                 Section 2, List C Title 
                 is “Other” 
                 Please call the office to clarify how to 
               
               
                   
                   
                   
                 handle this situation. 
               
               
                 4 
                 Section 2, List A Title 
                 is “Alien Registration 
                 Not all alien registration cards have 
               
               
                   
                   
                 Card” and expiration date is 
                 expiration dates. Confirm if card was 
               
               
                   
                   
                 blank 
                 unexpired when presented and that the 
               
               
                   
                   
                   
                 photo on the card relates to the individual 
               
               
                   
                   
                   
                 presenting the card. Additionally, INS 
               
               
                   
                   
                   
                 Form I-151 is no longer acceptable after 
               
               
                   
                   
                   
                 Mar. 30th, 1996. 
               
               
                 5 
                 Section 2, List A First 
                 is blank and List A Title is 
                 Not all alien registration cards have 
               
               
                   
                 Document Expiration Date 
                 “Alien Registration Card” 
                 expiration dates. Confirm if card was 
               
               
                   
                   
                   
                 unexpired when presented and that the 
               
               
                   
                   
                   
                 photo on the card relates to the individual 
               
               
                   
                   
                   
                 presenting the card. Additionally, INS 
               
               
                   
                   
                   
                 Form I-151 is no longer acceptable after 
               
               
                   
                   
                   
                 Mar. 30th, 1996. 
               
               
                 6 
                 Section 3, List A Title 
                 is “Alien Registration 
                 Not all alien registration cards have 
               
               
                   
                   
                 Card” and expiration date is 
                 expiration dates. Confirm if card was 
               
               
                   
                   
                 blank 
                 unexpired when presented and that the 
               
               
                   
                   
                   
                 photo on the card relates to the individual 
               
               
                   
                   
                   
                 presenting the card. Additionally, INS 
               
               
                   
                   
                   
                 Form I-151 is no longer acceptable after 
               
               
                   
                   
                   
                 Mar. 30th, 1996. 
               
               
                 7 
                 Section 3, List A Document 
                 is blank and List A Title is 
                 Not all alien registration cards have 
               
               
                   
                 Expiration Date 
                 “Alien Registration Card” 
                 expiration dates. Confirm if card was 
               
               
                   
                   
                   
                 unexpired when presented and that the 
               
               
                   
                   
                   
                 photo on the card relates to the individual 
               
               
                   
                   
                   
                 presenting the card. Additionally, INS 
               
               
                   
                   
                   
                 Form I-151 is no longer acceptable after 
               
               
                   
                   
                   
                 Mar. 30th, 1996. 
               
               
                 8 
                 Section 2, Completion Date 
                 is not blank 
                 The employer must look at the actual 
               
               
                   
                   
                   
                 documents presented to verify that they 
               
               
                   
                   
                   
                 appear to be genuine and to relate to the 
               
               
                   
                   
                   
                 employee. 
               
               
                 9 
                 Section 1, Social Security 
                 starts with a “9” 
                 Any Social Security Number that starts with 
               
               
                   
                 Number 
                   
                 a ‘9’ is not a valid number. 
               
               
                 10 
                 Section 1, Preparer Name 
                 is blank 
                 Please refer to the associated Tip in regards 
               
               
                   
                   
                   
                 to filling out this section. 
               
               
                 11 
                 Section 1, Preparer Address 
                 is blank 
                 Please refer to the associated Tip in regards 
               
               
                   
                   
                   
                 to filling out this section. 
               
               
                 12 
                 Section 1, Preparer Date 
                 is blank 
                 Please refer to the associated Tip in regards 
               
               
                   
                   
                   
                 to filling out this section. 
               
               
                 13 
                 Section 3, New Name 
                 is not blank 
                 Use of the name change field is typically 
               
               
                   
                   
                   
                 used for a name change only. No other 
               
               
                   
                   
                   
                 portion of Section 3 needs to be completed 
               
               
                   
                   
                   
                 unless the employees identity must be 
               
               
                   
                   
                   
                 reestablished or in the case of rehire. 
               
               
                 14 
                 Section 2, List A Title 
                 is a “Foreign Passport with 
                 For Foreign Passport verification, please list 
               
               
                   
                   
                 I-94 Card” choice and List 
                 the Foreign Passport details first. 
               
               
                   
                   
                 A Issuing Authority is not 
                 Additionally, the I-94 Card may not be 
               
               
                   
                   
                 “Foreign Passport” 
                 valid for employment. If valid for 
               
               
                   
                   
                   
                 employment, employee status may be 
               
               
                   
                   
                   
                 extended 240 days with a timely filed 
               
               
                   
                   
                   
                 application for extension. 
               
               
                 15 
                 Section 2, List A Issuing 
                 is not “Foreign Passport” 
                 For Foreign Passport verification, please list 
               
               
                   
                 Authority 
                 and List A Title is a 
                 the Foreign Passport details first. 
               
               
                   
                   
                 “Foreign Passport with I-94 
                 Additionally, the I-94 Card may not be 
               
               
                   
                   
                 Card” choice 
                 valid for employment. If valid for 
               
               
                   
                   
                   
                 employment, employee status may be 
               
               
                   
                   
                   
                 extended 240 days with a timely filed 
               
               
                   
                   
                   
                 application for extension. 
               
               
                 16 
                 Section 1, Alien Authorized 
                 is chosen 
                 Please be aware that the I-94 Card may not 
               
               
                   
                 To Work Until 
                   
                 be valid for employment. If valid for 
               
               
                   
                   
                   
                 employment, employee status may be 
               
               
                   
                   
                   
                 extended 240 days with a timely filed 
               
               
                   
                   
                   
                 application for extension. 
               
               
                 17 
                 Section 3, First Document 
                 is a “Foreign Passport with 
                 For Foreign Passport verification, please list 
               
               
                   
                 Title 
                 I-94 Card” choice 
                 the I-94 details in section C. Additionally, 
               
               
                   
                   
                   
                 the I-94 Card may not be valid for 
               
               
                   
                   
                   
                 employment. If valid for employment, 
               
               
                   
                   
                   
                 employee status may be extended 240 days 
               
               
                   
                   
                   
                 with a timely filed application for extension. 
               
               
                 18 
                 Section 2, List A Title 
                 is a “Foreign Passport with 
                 For Foreign Passport verification, please list 
               
               
                   
                   
                 IAP-66 Card” choice 
                 the Foreign Passport details first. J 
               
               
                   
                   
                   
                 (Exchange Visitors) students should present 
               
               
                   
                   
                   
                 in section A a combination of an unexpired 
               
               
                   
                   
                   
                 Foreign passport, an unexpired I-94 card 
               
               
                   
                   
                   
                 reflecting J-1classification and an unexpired 
               
               
                   
                   
                   
                 Form IAP-66. The IAP-66 and the I-94 may 
               
               
                   
                   
                   
                 both bear expiration dates (D/S refers to the 
               
               
                   
                   
                   
                 duration of time necessary to complete the 
               
               
                   
                   
                   
                 approved exchange program). Record here 
               
               
                   
                   
                   
                 at second expiration date field the IAP-66 
               
               
                   
                   
                   
                 expiration date. (This date will be tracked). 
               
               
                   
                   
                   
                 Employers should record the I-94 admission 
               
               
                   
                   
                   
                 number and expiration, if any, in writing on 
               
               
                   
                   
                   
                 the I-9 form in section A. 
               
               
                 19 
                 Section 3, First Document 
                 is a “Foreign Passport with 
                 For Foreign Passport verification, please list 
               
               
                   
                 Title 
                 IAP-66 Card” choice 
                 the IAP-66 details in section C. J 
               
               
                   
                   
                   
                 (Exchange Visitors) students should present 
               
               
                   
                   
                   
                 in a combination of an unexpired Foreign 
               
               
                   
                   
                   
                 passport, an unexpired I-94 card reflecting 
               
               
                   
                   
                   
                 J-1 classification and an unexpired Form 
               
               
                   
                   
                   
                 IAP-66. The IAP-66 and the I-94 may both 
               
               
                   
                   
                   
                 bear expiration dates (D/S refers to the 
               
               
                   
                   
                   
                 duration of time necessary to complete the 
               
               
                   
                   
                   
                 approved exchange program). Record here 
               
               
                   
                   
                   
                 in expiration date field the IAP-66 
               
               
                   
                   
                   
                 expiration date. (This date will be tracked). 
               
               
                   
                   
                   
                 Employers should record the I-94 admission 
               
               
                   
                   
                   
                 number and expiration, if any, in writing on 
               
               
                   
                   
                   
                 the I-9 form in section C. 
               
               
                 20 
                 Section 2, List A Title 
                 is a “Foreign Passport with 
                 For Foreign Passport verification, please list 
               
               
                   
                   
                 I-20a/b Card” choice 
                 the Foreign Passport details first. F 
               
               
                   
                   
                   
                 (University or college) students should 
               
               
                   
                   
                   
                 present a combination of an unexpired 
               
               
                   
                   
                   
                 foreign passport, an unexpired I-94 card 
               
               
                   
                   
                   
                 reflecting F-1 or M-1classification and an 
               
               
                   
                   
                   
                 unexpired I-20ab document (D/S refers to 
               
               
                   
                   
                   
                 period of time necessary to complete 
               
               
                   
                   
                   
                 approved academic or training program). 
               
               
                   
                   
                   
                 The I-20ab should be endorsed for the 
               
               
                   
                   
                   
                 employment by the designated school 
               
               
                   
                   
                   
                 official and include a period of time during 
               
               
                   
                   
                   
                 which the employment may take place bear 
               
               
                   
                   
                   
                 a work authorization expiration date. The 
               
               
                   
                   
                   
                 I-94 card is usually marked with D/S 
               
               
                   
                   
                   
                 (Duration of status). Record here at second 
               
               
                   
                   
                   
                 expiration date field the IAP-66 
               
               
                   
                   
                   
                 endorsement expiration date (work 
               
               
                   
                   
                   
                 authorization rarely corresponds with 
               
               
                   
                   
                   
                 duration of I-20 except for on campus 
               
               
                   
                   
                   
                 employment). This date will be tracked. 
               
               
                   
                   
                   
                 Employers should record the I-94 admission 
               
               
                   
                   
                   
                 number in writing on the I-9 form in sect A. 
               
               
                 21 
                 Section 3, First Document 
                 is a “Foreign Passport with 
                 For Foreign Passport verification, please list 
               
               
                   
                 Title 
                 I-20a/b Card” choice 
                 the I-20a/b details in section C. F 
               
               
                   
                   
                   
                 (University or college) students should 
               
               
                   
                   
                   
                 present a combination of an unexpired 
               
               
                   
                   
                   
                 foreign passport, an unexpired I-94 card 
               
               
                   
                   
                   
                 reflecting F-1 or M-1 classification and an 
               
               
                   
                   
                   
                 unexpired I-20ab document (D/S refers to 
               
               
                   
                   
                   
                 period of time necessary to complete 
               
               
                   
                   
                   
                 approved academic or training program). 
               
               
                   
                   
                   
                 The I-20ab should be endorsed for the 
               
               
                   
                   
                   
                 employment by the designated school 
               
               
                   
                   
                   
                 official and include a period of time during 
               
               
                   
                   
                   
                 which the employment may take place bear 
               
               
                   
                   
                   
                 a work authorization expiration date. The 
               
               
                   
                   
                   
                 I-94 card is usually marked with D/S 
               
               
                   
                   
                   
                 (Duration of status). Record here in 
               
               
                   
                   
                   
                 expiration date field the IAP-66 
               
               
                   
                   
                   
                 endorsement expiration date (work 
               
               
                   
                   
                   
                 authorization rarely corresponds with 
               
               
                   
                   
                   
                 duration of I-20 except for on campus 
               
               
                   
                   
                   
                 employment). This date will be tracked. 
               
               
                   
                   
                   
                 Employers should record the I-94 admission 
               
               
                   
                   
                   
                 number in writing on the I-9 form in sect C. 
               
               
                 22 
                 Section 2, List A Title 
                 is a “Foreign Passport” 
                 For Foreign Passport verification, please list 
               
               
                   
                   
                 choice other than I-94 and 
                 the Foreign Passport details first. 
               
               
                   
                   
                 List A Issuing Authority is 
               
               
                   
                   
                 not “Foreign Passport” 
               
               
                 23 
                 Section 2, List A Issuing 
                 is not “Foreign Passport” 
                 For Foreign Passport verification, please list 
               
               
                   
                 Authority 
                 and List A Title is a 
                 the Foreign Passport details first. 
               
               
                   
                   
                 “Foreign Passport” other 
               
               
                   
                   
                 than I-94 choice 
               
               
                 24 
                 Section 3, First Document 
                 is a “Foreign Passport with 
                 For Foreign Passport verification, please list 
               
               
                   
                 Title 
                 I-551 Card” choice 
                 the I-551 details in section C. 
               
               
                   
               
             
          
         
       
     
         [0000]    
       
         
               
             
               
               
               
             
           
               
                 TABLE V 
               
             
             
               
                   
               
               
                 TIPS 
               
             
          
           
               
                 ID 
                 Field 
                 Message 
               
               
                   
               
               
                 1 
                 Section 1, Last Name value 
                 In section 1, ensure that the individual hired or recruited or 
               
               
                   
                   
                 referred for a fee provides his or her printed name. Failure to 
               
               
                   
                   
                 do so is a substantive verification failure. (See Memorandum, 
               
               
                   
                   
                 Mar. 6, 1997; Interim Guidelines: Section 274A(b)(6) of 
               
               
                   
                   
                 the Immigration and Nationality Act Added by Section 411 
               
               
                   
                   
                 of the Illegal Immigration Reform &amp; Immigrant 
               
               
                   
                   
                 Responsibility Act of 1996) Go to 
               
               
                   
                   
                 www.lookoutservices.net/legal memorandum and resources. 
               
               
                 2 
                 Section 1, First name 
                 In section 1, ensure that the individual hired or recruited or 
               
               
                   
                   
                 referred for a fee provides his or her printed name. Failure to 
               
               
                   
                   
                 do so is a substantive verification failure. (See Memorandum, 
               
               
                   
                   
                 Mar. 6, 1997; Interim Guidelines: Section 274A(b)(6) of 
               
               
                   
                   
                 the Immigration and Nationality Act Added by Section 411 
               
               
                   
                   
                 of the Illegal Immigration Reform &amp; Immigrant 
               
               
                   
                   
                 Responsibility Act of 1996) Go to 
               
               
                   
                   
                 www.lookoutservices.net/legal memorandum and resources. 
               
               
                 3 
                 Section 1, Middle Initial 
                 In section 1, ensure that the individual hired or recruited or 
               
               
                   
                   
                 referred for a fee provides his or her printed name. Failure to 
               
               
                   
                   
                 do so is a substantive verification failure. (See Memorandum, 
               
               
                   
                   
                 Mar. 6, 1997; Interim Guidelines: Section 274A(b)(6) of 
               
               
                   
                   
                 the Immigration and Nationality Act Added by Section 411 
               
               
                   
                   
                 of the Illegal Immigration Reform &amp; Immigrant 
               
               
                   
                   
                 Responsibility Act of 1996) Go to 
               
               
                   
                   
                 www.lookoutservices.net/legal memorandum and resources. 
               
               
                 4 
                 Section 1, Maiden Name 
                 In section 1, ensure that the individual hired or recruited or 
               
               
                   
                   
                 referred for a fee provides his or her printed name. Failure to 
               
               
                   
                   
                 do so is a substantive verification failure. (See Memorandum, 
               
               
                   
                   
                 Mar. 6, 1997; Interim Guidelines: Section 274A(b)(6) of 
               
               
                   
                   
                 the Immigration and Nationality Act Added by Section 411 
               
               
                   
                   
                 of the Illegal Immigration Reform &amp; Immigrant 
               
               
                   
                   
                 Responsibility Act of 1996) Go to 
               
               
                   
                   
                 www.lookoutservices.net/legal memorandum and resources.