Source: https://capecod.edu/web/procurement/supplies-services
Timestamp: 2020-01-27 08:29:09
Document Index: 582312536

Matched Legal Cases: ['§ 5', '§ 5', '§ 6', '§ 2', '§ 4', '§ 2', '§ 2', '§ 17', '§ 12']

Supplies & Services - c.30B – Procurement – Cape Cod Community College
You are here: CCCC Home → Procurement → M.G.L. c.30B Supplies and Services
M.G.L. c.30B Procurement of Supplies and Services
Estimated Contract Amount Under $10,000 $10,000 to $50,000 Over $50,000
Procurement Procedure Sound business practices.1 Use a written purchase description to solicit written quotations from no fewer than 3 persons who customarily provide the supply or service.2 Sealed bids or proposals. (M.G.L. c. 30B, §§ 5 or 6).
Advertising Required None. None.
Post a notice 1) in your jurisdiction's office, and, at least two weeks before bids or proposals are due, publish 2)in a newspaper, and 3) on COMMBUYS.
If the procurement will exceed $100,000, advertise once in the Goods and Services Bulletin at least two weeks before bids or proposals are due.
Award contract to: Responsible person offering the best price. Responsible person offering the needed quality or service at the lowest price quotation. Under § 5, the responsible3 and responsive4 bidder offering the best price. Under § 6, the most advantageous proposal from a responsible and responsive proposer taking into consideration price and non-price proposals.
Written Contract Required5 No. Keep written records as a best practice. Yes. Yes.
Maximum Contract Term6 Three years, unless majority vote authorizes longer.
1 M.G.L. c. 30B, § 2, defines sound business practices as "ensuring the receipt of favorable prices by periodically soliciting price lists or quotes."
2 M.G.L. c. 30B, § 4, as amended by Chapter 218 of the Acts of 2016.
3 M.G.L. c. 30B, § 2, defines a responsible bidder or offeror as "a person who has the capability to perform fully the contract requirements, and the integrity and reliability which assures good faith performance."
4 M.G.L. c. 30B, § 2, defines a responsive bidder or offeror as "a person who has submitted a bid or proposal which conforms in all respects to the invitation for bids or request for proposals."
5 M.G.L. c. 30B, § 17(a), states "All contracts in the amount of $10,000 or more shall be in writing, and the governmental body shall make no payment for a supply or service rendered prior to the execution of such contract."
6 M.G.L. c. 30B, § 12(b), states "Unless authorized by majority vote, a procurement officer shall not award a contract for a term exceeding three years, including any renewal, extension, or option."
2 CFR 200 Methods of Procurement of Supplies and Services (200.320)
Procurement Value by Funding Source
Based on Use of Most Conservative Method by Threshold
$3,000 to $50,000
$50,000 or over
Sound Business Practice/Micro Purchase
Small Purchase Procedures
Competitive Proposal (RFP)
See State & Federal Restrictions
No competitive quotes IF prices considered reasonable.
Distribute purchases among qualified suppliers, to extent possible
Simple and informal. Obtain price or rate quotes from more an adequate number of qualified sources (seek at least 3). Quotes can be in writing, oral, vendor price list on website, online search.
Complete, adequate, realistic specification or purchase description available.
2 or more reasonable bidders
Fixed price contract feasible, selection can be based principally on price
Bids publically solicited, from adequate number of suppliers
Sufficient response time
Specifications and attachments will define items or services to allow bidder to respond
All bids publically opened at prescribed time/place
Reject a bid with sound documented reason
When conditions not appropriate for sealed bids
RFP must be publicized and identify all evaluation factors and relative importance
Consider all responses to maximum extent possible
Solicit from adequate # of qualified sources
Written method for conducting technical evaluation of proposal and selection
Separate price and technical proposals
Must meet:
*Item available from only single source
*Federal awarding agency authorizes noncompetitive proposals in response to written request from non-Federal entity;
*After solicitation from number of sources, competition determined inadequate
Person offering best price; Distribute purchases among qualified suppliers, to extent possible
Responsible and responsive person offering the best price.
Lowest price, responsible bidder who conforms with all material terms and conditions
Responsible firm whose proposal is most advantageous to program, with price and other factors considered
Cost or price analysis and/or profit negotiation
Starting point, independent estimates before receiving bids/proposals
Must negotiate profit as separate element of the price if in excess of $150,000
Must negotiate profit as separate element of the price (FAR suggests less than 10%) Gov’t/non-profit cannot keep profit
General circulation newspaper, at least 2 weeks before bid/proposal due and post on jurisdiction’s bulletin board or website; If $100,000 or more, advertise once in the Goods and Services Bulletin at least two weeks before bids or proposals are due.
No written contract required
Written contract required
Written contract; Firm fixed price contract (lump sum or unit price)
Written contract; Fixed price or cost-reimbursement type contract
Maximum Contract Term
Three years, unless majority vote authorizes longer
All: Equal Employment Opportunity
All: Debarment and Suspensions (EO 12549 and 12689) (require with bid response)
Rights to Inventions Made Under a Contract or Agreement: see if 37 CFR 401.2 (a)
Over $2,000 and construction: Davis-Bacon Act (40 U.S.C. 3141-3148)
$10,000 or more: Termination for cause and for convenience
Over $100,000: Byrd Anti-Lobbying Amendment (31 U.S.C. 1352)
Over $100,000 with employment of mechanics or laborers: Contract Work Hours and Safety Standards Act (40 U.S.C. 3701-3708)
Over $150,000: Clean Air Act (42 U.S.C. 7401-7671q.) and Federal Water Pollution Control Act (U.S.C. 1251-1387)
Over $150,000: address administrative, contractual, or legal remedies in instances where contractors violate or breach contract terms, and provide for such sanctions and penalties as appropriate.
¬Under $2,000 in case of acquisitions for construction subject to the Davis Bacon Act
Building Construction - c.149
Supplies & Services - c.30B
Vendor Search - State & National Purchasing Consortiums
TIPS – The Interlocal Purchasing System
PEPPM – Technology Bidding and Purchasing Program
NJPA – National Joint Powers Alliance
Procurement Forms and Resources
CCCC Requisition Form
Vehicle Rental Policy
Commonwealth of MA Expenditure Classification Handbook
State Contract User Guides
Commonwealth of MA – Standard Contract Form
Commonwealth Terms & Conditions
Request for Taxpayer ID number & Certification Form W-9
IFB #20-05 HP Notebooks and Charging Carts
Sealed bids due: 2:00pm on 02/14/2020
RFP documentQuestions? procurement@capecod.edu
IFB #20-04 Amatrol Tabletop Mechatronics Learning System for Industry 4.0
Sealed bids due: 2:00pm on 12/23/2019