Source: http://www.davis-stirling.com/MainIndex/ExecutiveSessionMeetings/tabid/1769/Default.aspx
Timestamp: 2013-05-18 22:50:41
Document Index: 413902747

Matched Legal Cases: ['§1363', '§1367', '§7211', '§7211', '§1363', '§1363', '§1363', '§1363', '§1363']

Purpose. Executive sessions of the board of directors are provided by statute so boards can address issues involving privileged information and matters of a private nature. As a result, members do not have a right to attend executive sessions. As provided for in Civil Code §1363.05(b), boards may go into executive session for the following matters:
1. Legal Issues. This preserves attorney-client privilege, litigation strategy and settlement strategies for current and potential litigation matters. The association's attorney does not need to be present either in person or by phone for the board to meet in executive session to discuss legal issues.
5. Payment of Assessments. Board may meet with members in executive session to discuss requests by delinquent members for payment plans.
by the board of directors of the association and may not be delegated
to an agent of the association. The board must approve the decision by a
majority vote of the directors in executive session. (Civ. Code §1367.4(c)(2).) Form of Meeting. Executive session meetings can be held by any of the following methods:In Person. Directors can meet in person at a physical location.Email.
Email meetings are prohibited except for emergency meetings. Telephone-Video. Directors can meet via telephone or video conference. (Corp. Code §7211(a)(6).)Unanimous Written Consent. A "unanimous written consent" may be used for actions without a meeting. Who May Attend. Directors, managers, recording secretaries, association attorneys, members subject to disciplinary action as well as witnesses called by either side (but only for that portion of meeting involving that person), and others invited by the board (such as vendors bidding on a project) may attend executive sessions.Scheduling the Meeting. Unless otherwise provided in the
directors. (Corp. Code §7211(a)1.) An emergency meeting of the board may be called by the president or by any two members of the board other than the president. (Civ. Code §1363.05(g).) Email discussion of director availability for the meeting as well as the date and time for the meeting is allowed. Scheduling discussions are not deemed "board meetings" and do not violate the Davis-Stirling Act.Notice to Members. Starting January 1, 2012, members must be given notice of executive session meetings of the board. This is required regardless of anything to the contrary in an association's governing documents.1. With an Open Meeting. If executive session is held with a scheduled open meeting of the board, it must be included in the open meeting's four-day notice and generally noted in the open meeting agenda.
the consent of the member, by electronic means. (Civ. Code §1363.05(f).)Agenda. Notice of an executive session meeting must contain an agenda for the meeting. (Civ. Code §1363.05(f).) Because executive sessions are confidential (§1363.05(b))
and topics are only generally
noted in open meeting minutes (§1363.05(c)), agenda descriptions should be brief and general in nature. See sample agenda.Minutes. Boards must keep minutes of their executive session meetings and generally note their sessions in the minutes of the next open meeting of the board.