Source: http://www.okdhs.org/services/cd/Pages/10312017AYSI.aspx
Timestamp: 2018-10-19 14:20:11
Document Index: 326094639

Matched Legal Cases: ['art 210', 'art 210', 'art 210', 'art 220', 'art 210', 'art 210', 'art 220', 'art 210', 'art 220']

​Date: 10-31-17
Name of Agency: Area Youth Shelter Date of off-site review: 09-05-17
Reviewer: Matthew Smith Date of on-site review: 10-18-17
Persons interviewed: Yolanda Cummings and Date of exit conference: 10-18-17
The following areas were corrected prior to the On-Site Portion of this Administrative Review (AR):
Local Wellness Policy: At the time of the Off-Site visit the School Food Authority (SFA) did not provided documentation of the last assessment and update their wellness policy two years prior to this AR [7 CFR Part 210.31 (e)]. The SFA's policy required an annual assessment and update. Also at the time of the Off-Site, the local wellness policy and documentation of the assessment and the update were not posted publicly [7 CFR Part 210.31 (d) (2) and 7 CFR Part 210.31 (d) (3)].
Prior to the On-Site portion of this AR the SFA assessed, updated, and provided the State Agency (SA).
At the time of the On-Site the SFA had their local wellness policy and documentation of the assessment and the update (triennial wellness assessment report) posted on a public bulletin board.
Meal Patterns: During the menu week assessment conduct as part of this AR for the week of 08/13/17 through 08/19/17, some non-systemic insufficient serving sizes were discovered for breakfast meals on 08/17/17 (fruit) [7 CFR Part 220.8 (c)], the SFA increased the serving size to bring it into compliance with the daily serving size for the fruit component prior to the On-Site portion of this AR. The assessment also found some non-systemic serving sizes for the following lunch meals [7 CFR Part 210.10 (c)]:
The roll served with the meals on the following dates only credited at 1 oz. causing insufficient daily serving size for the bread/grain component: 08/13/17, 08/14/17, 08/17/17, and 08/18/17. The SFA corrected this issue by adding an additional roll bringing the daily serving for bread/grain into compliance for the menus for the days listed.
The recipe for the baked potato with ham and cheese served on 08/18/17, caused an insufficient serving size for the meat/meat alternative component. At the time of the On-Site the SFA corrected the insufficient serving size for the ham bringing the daily meat/meat alternative serving into compliance with the meal pattern.
Corrective action for the above was made prior to the On-Site portion of this AR. No further action is required for the above.
Findings and Recommendations Identified During the Off-Site Portion of the Review Conducted September 5, 2015:
Civil Rights: At the time of the Off-Site visit the SFA provided a policy for handling civil rights complaints with an out of date nondiscrimination statement. FNS Instruction 113-1 requires each SFA to have a policy for handling civil rights complaints containing the current nondiscrimination statement. The following is the current nondiscrimination statement:
Provide a copy of .Area Youth's updated policy for handling civil rights complaints containing the current nondiscrimination statement.
Reviewer's Comments: I want to commend the staff members who work with Area Youth Shelter's school nutrition programs on their good work with these programs. Keep up the good work.
The following areas were corrected during the Procurement Review (PR):
Procurement: At the time of the Off-Site your agency did not provide a procurement plan and the code of conduct provided did not meet federal requirements [7 CFR Part 210.21(c) and 7 CFR Part 220.16 (c), 7 CFR Part 210.21(c), and 7 CFR Part 220.16 (c)]. Prior to the On-Site the SFA provided both documents.
Corrective action for the above was made during the PR. No further action is required for the above.
Reviewer's Comments: I want to commend you agency on a job well done regarding compliance with federal procurement regulations.