Source: http://thefederalregister.com/2012/08/22/2012-20440.html
Timestamp: 2017-12-15 10:20:17
Document Index: 406820793

Matched Legal Cases: ['arts 3001', 'art 3006', 'arts 3001', 'arts 3001', 'arts 3001', 'ART 3001', 'art 3001', 'art 1', 'arts 1', 'ART 3002', 'ART 3003', 'art 3003', 'art 3003', 'art 3003', 'ART 3004', 'ART 3005', 'art 3005', 'ART 3006', 'art 3006', 'art 3006', 'art 3012', 'ART 3012', 'art 3012', 'art 3018', 'ART 3018', 'art 3018', 'ART 3022', 'ART 3023', 'art 3023', 'art 3023', 'ART 3033', 'art 3033', 'art 3033', 'art 3033', 'art 3035', 'ART 3042', 'art 3042', 'ART 3045', 'art 3045', 'ART 3052', 'art 3052', 'art 3052', 'art 3052', 'art 3052', 'art 3052', 'art 3052', 'ART 3053']

Federal Register | Homeland Security Acquisition Regulation (HSAR); Revision Ini
48 CFR Parts 3001, 3002, 3003, 3004, 3005, 3006, 3012, 3018, 3022, 3023, 3033, 3035, 3036, 3042, 3045, 3052, and 3053
[Docket No. DHS-2009-0085]
RIN 1601-AA28
SUMMARY: DHS is issuing a final rule amending multiple sections of the Homeland Security Acquisition Regulation (HSAR). These amendments align existing content with the Federal Acquisition Regulation (FAR); implement Section 695 of the Post-Katrina Emergency Management Reform Act of 2006 by restricting the length of certain noncompetitive contracts entered into by the Department of Homeland Security to facilitate the response to or recovery from a natural disaster, act of terrorism, or other manmade disaster; clarify agency acquisition regulations; and make editorial corrections.
FOR FURTHER INFORMATION CONTACT: Teresa McConahie, Office of the Chief Procurement Officer, Department of Homeland Security, (202) 447-0271.
SUPPLEMENTARY INFORMATION: I. Background II. Discussion of Final Rule III. Regulatory Analyses A. Executive Order 12866 (Regulatory Planning and Review) and Executive Order 13563 (Improving Regulation and Regulatory Review) B. Regulatory Flexibility Act C. Paperwork Reduction Act D. Executive Order 13132 (Federalism) E. National Environmental Policy Act I. Background
This final rule amends the Department's acquisition regulation which was initially issued in 2003. 68 FR 67871 (Dec. 4, 2003), as amended at 71 FR 25767 (May 2, 2006). On September 13, 2010, DHS published a notice of proposed rulemaking NPRM, with a public comment period ending on November 12, 2010. 75 FR 55529. DHS received no public comments on this NPRM. DHS is now adopting the proposed rule, with minor changes, as final.
In the NPRM, DHS proposed various changes to the Homeland Security Acquisition Regulations (HSAR), including changes to 48 CFR part 3006 implementing section 695 of the Post-Katrina Emergency Management Reform Act of 2006 (PKEMRA), Public Law 109-295, 120 Stat. 1394, 1460 (Oct. 4, 2006). This final rule implements the majority of the changes described in the “Discussion of Proposed Rule” section of the NPRM. See 75 FR 55530-55532.
Additionally, as a result of further internal review, DHS is making several minor changes to the proposed rule in this final rule. The changes are administrative in nature and do not change the substance of the rule. The changes to the proposed rule include: (1) Adding an “s” to the word “System” in the phrase “DHS Sensitive System Handbook” at 3004.470-2; changing the phrase “DHS legal counsel” to “legal counsel” at 3003.204-(a); and correcting the citation at 3003.1003(a) to read “(FAR) 48 CFR 52.203-13” in place of “(FAR) 49 CFR 52.203-13”. DHS is correcting these inadvertent typographical errors to ensure the final rule is clear and precise.
DHS is also making a technical change by removing the proposed change at (HSAR) section 3009.403 designating the DHS Heads of Contracting Activity as the DHS Suspension and Debarment Officials. The Secretary of Homeland Security has approved a new Suspension and Debarment program which eliminates the Heads of the Contracting Activities as Suspension and Debarment Officials. The change in the proposed rule is no longer necessary and is not included in this final rule.
DHS is also correcting the title of the FEMA HCA at 3002.101 to read “Director, Office of Acquisition Management (FEMA)” in place of “Director, Procurement (FEMA)”. This change is necessary due to a change in the naming convention for this office.
In the NPRM, DHS proposed to delete paragraph (d) of clause 3052.216-71, Determination of Award Fee, to align the HSAR with the OMB guidance, Appropriate Use of Incentive Contracts (Dec. 4, 2007). This final rule also revises the date of the entire clause to distinguish the existing version of the clause from the revised version.
The NPRM also proposed the inclusion of paragraph (k)(1) of 3052.204-71 Alternate I regarding contractor employee access. In this final rule, the proposed change to paragraph (k)(1) is not included because a similar provision already exists at (HSAR) 3004.470-2, citing to the DHS Sensitive Systems Policy Directive 4300A and the DHS 4300A Sensitive Systems Handbook both of which address contractor employee access.
Throughout this final rule, references to Title 41 of the United States Code have been revised to reflect the recodification of Title 41 under Public Law 111-350, January 4, 2011.
III. Regulatory Analyses A. Executive Order 12866 (Regulatory Planning and Review) and Executive Order 13563 (Improving Regulation and Regulatory Review)
This is not a significant regulatory action under Section 6(b) of Executive Order 12866, as supplemented by Executive Order 13563, and the Office of Management and Budget has not reviewed this final rule. This final rule is not a major rule under 5 U.S.C. 804.
Under the Regulatory Flexibility Act (5 U.S.C. 601-612), the term “small entities” comprises of small businesses, not for profit organizations that are independently owned and operated and are not dominant in their fields, and government jurisdictions with populations of less than 50,000. DHS certifies that this final rule will not have a significant economic impact on a substantial number of small entities within the meaning of the RegulatoryFlexibility Act because the rule applies to internal approval procedures, supplements the Federal Acquisition Regulations, and is intended to clarify or eliminate existing agency acquisition regulations and policies.
Under the Paperwork Reduction Act of 1995, Public Law 104-13, all Departments are required to submit to the Office of Management and Budget (OMB), for review and approval any reporting requirements inherent in a rule. The Paperwork Reduction Act applies to this final rule. However, the information collection requirements imposed by the provisions 3052.205-70 and 3052.212-70 are currently covered by the approved information collection requirements for provisions (OMB Clearance numbers 1600-0003, Post-Contract Award Information, and 1600-0005, Solicitation of Proposal Information for Award of Public Contracts). DHS considers that any changes due to the use of these clauses will be within the estimated hours for the existing approved OMB clearance. The clause at 3052.203-70 does not create a new information collection requirement. It provides a format for contractors to use when making a disclosure under FAR 3.1003 and 52.203-13. The FAR disclosure requirements are approved under OMB Clearance Number 9000-0164.
You need not respond to a collection of information unless it displays a currently valid control number from OMB. Use of these two information collections, 1600-0003 and 1600-0005, has been approved by OMB until January 31, 2012, and February 28, 2015, respectively. The extension for 1600-0003 is currently under review at OMB.
This final rule will not have substantial direct effect on the States, on the relationship between the National Government and the States, or on the distribution of power and responsibilities among the various levels of government. Therefore, in accordance with section 6 of Executive Order 13132, DHS has determined that this rule does not warrant the preparation of a federalism impact statement.
We have analyzed this final rule under Department of Homeland Security Management Directive 023-01 which guides the Department in complying with the National Environmental Policy Act of 1969 (NEPA) (42 U.S.C. 4321-4370f), and have made a determination this action is one of a category of actions which do not individually or cumulatively have a significant effect on the human environment. This rule, which does not involve any extraordinary circumstances, is categorically excluded under paragraphs A3(b) and A3(d) in Table I of Appendix A of Directive 023-01 because it implements legislation and amends acquisition regulations without changing the regulations' environmental effect.
List of Subjects in 48 CFR Parts 3001, 3002, 3003, 3004, 3005, 3006, 3012, 3018, 3022, 3023, 3033, 3035, 3036, 3042, 3045, 3052 and 3053
Accordingly, DHS amends 48 CFR parts 3001, 3002, 3003, 3004, 3005, 3006, 3012, 3018, 3022, 3023, 3033, 3035, 3036, 3042, 3045, 3052, and 3053 as follows:
1. The authority citation for 48 CFR parts 3001, 3002, 3003, 3004, 3005, 3006, 3022, 3023, 3033, 3035, 3036, 3042, 3045, and 3053 is revised to read as follows: Authority:
PART 3001—FEDERAL ACQUISITION REGULATION SYSTEM 2. Amend Subpart 3001.1 by adding section 3001.103 to read as follows:
3. Revise section 3001.105-2 to read as follows:
Official versions of the HSAR are available in the Code of Federal Regulations, as supplemented and revised from time to time by theFederal Register, both of which are available from the Government Printing Office in paper and electronic form. The HSAR is also available in electronic form athttp://www.dhs.gov.A convenient but unofficial up-to-date version of the HSAR is also available from the Government Printing office athttp://www.gpoaccess.gov/ecfr/index.html.The Homeland Security Acquisition Manual (HSAM), which complements the HSAR, can also be found athttp://www.dhs.gov.
(a)(1) The HSAR is issued for Departmental guidance according to the policy cited in (FAR) 48 CFR 1.301. The HSAR establishes uniform Department of Homeland Security policies and procedures for all acquisition activities within the Department of Homeland Security. Component supplemental acquisition regulations to be inserted in the HSAR as a HSAR supplement regulation must be reviewed and approved by the Chief Procurement Officer (CPO) before the CPO authorizes and submits the proposed content for publication in theFederal Registerunder (FAR) 48 CFR part 1, subparts 1.3 and 1.5.
3001.301-70 [Amended]
6. Amend section 3001.301-70 in paragraph (a) introductory text by removing “20598” and adding “20528” in its place. 7. In section 3001.301-71, revise paragraph (c) to read as follows:
3001.304 [Amended]
3001.403 [Amended]
10. Amend section 3001.403 by removing the word “deviation” in the first sentence and adding the word ”deviations” in its place.
3001.602-3 [Amended]
11. Amend section 3001.602-3 by removing the words “Department of Homeland Security (DHS)” in the first sentence and adding in their place “DHS”. PART 3002—DEFINITIONS OF WORDS AND TERMS 12. Amend section 3002.101 by removing the definition of “Simplified acquisition threshold” and revising the definitions of “Component”, “Head of the Contracting Activity (HCA)”, “Senior Procurement Executive (SPE)”, and the introductory paragraph of the “Sensitive Information” definition to read as follows:
Componentmeans the following entities for purposes of this chapter:
Head of the Contracting Activity (HCA)means the official who has overall responsibility for managing the contracting activity. For DHS, the HCAs are:
Senior Procurement Executive (SPE) for the Department of Homeland Securitymeans the DHS Chief Procurement Officer (CPO), who is the individual appointed pursuant to 41 U.S.C. 1702 to be responsible for management direction of the procurement system of DHS, including implementation of the unique procurement policies, regulations, and standards of DHS.
Sensitive Information,as used in this Chapter, means any information which if lost, misused, disclosed, or, without authorization, is accessed or modified, could adversely affect the national or homeland security interest, the conduct of Federal programs, or the privacy to which individuals are entitled under 5 U.S.C. 552a (the Privacy Act), but which has not been specifically authorized under criteria established by an Executive Order or an Act of Congress to be kept secret in the interest of national defense, homeland security or foreign policy. This definition includes the following categories of information:
3002.270 [Amended]
13. Amend the abbreviation list entry in section 3002.270 by removing “HCA Head of Contracting Activity” and adding in its place ”HCA Head of the Contracting Activity”. PART 3003—IMPROPER BUSINESS PRACTICES AND PERSONAL CONFLICTS OF INTEREST 14. Revise section 3003.101-3 to read as follows:
16. Add Subpart 3003.10 to read as follows: Subpart 3003.10—Contractor Code of Business Ethics and Conduct Sec. 3003.1003 Requirements. 3003.1004 Contract clauses. Subpart 3003.10—Contractor Code of Business Ethics and Conduct
(a) Contractor requirements. Contractors making written disclosures under the clause at (FAR) 48 CFR 52.203-13 must use the electronic Contractor Disclosure Form athttp://www.oig.dhs.gov.Contractors making disclosures under contracts which do not contain the clause at (FAR) 48 CFR 52.203-13 are encouraged to also use this electronic form.
PART 3004—Administrative Matters 17. Amend section 3004.470-2 by revising paragraph (a) to read as follows:
3004.470-3 [Amended]
3004.804-1 [Removed]
19a. Remove section 3004.804-1. 19b. In section 3004.804-570, revise paragraphs (a)(1) through (a)(3) to read as follows:
PART 3005—PUBLICIZING CONTRACT ACTIONS 20. Amend Subpart 3005.4 by adding sections 3005.470, 3005.470-1, and 3005.470-2 to read as follows:
PART 3006—COMPETITION REQUIREMENTS 21. Amend subpart 3006.3 by adding sections 3006.302-1, 3006.302-270, 3006.303, 3006.303-270, 3006.304, and 3006.304-70 to read as follows: Subpart 3006.3—Other Than Full and Open Competition 3006.302-1 Only one responsible source and no other supplies or services will satisfy agency requirements. 3006.302-270 Unusual and compelling urgency. 3006.303 Justifications. 3006.303-270 Content. 3006.304 Approval of justification. 3006.304-70 DHS Approval of justification.
(A) A major disaster or emergency declared by the President under Title IV or Title V of the Robert T. Stafford Disaster Relief and Emergency Assistance Act, as amended (42 U.S.C. 5121-5207) (seehttp://www.fema.gov/news/disasters.fema#sev2for a list of declarations);
(B) An uncontrolled fire or fire complex, threatening such destruction as would constitute a major disaster, and for which the Federal Emergency Management Agency has approved a fire management assistance declaration in accordance with regulatory criteria at 44 CFR 204.21 (seehttp://www.fema.gov/news/disasters.fema#sev2for a list of declarations); or
(a)(9)(iv) For a proposed contract subject to the restrictions of (HSAR) 48CFR 3006.302-270(d)(1)(iii) and where (FAR) 48 CFR 6.302-2 is cited as the authority, the exceptional circumstances allowing for an award for a period of performance in excess of 150 days.
22. Add part 3012 to read: PART 3012—ACQUISITION OF COMMERCIAL ITEMS Subpart 3012.3—Solicitation Provisions and Contract Clauses for the Acquisition of Commercial Items Sec. 3012.301 Solicitation provisions and contract clauses for the acquisition of commercial items. Authority:
3012.301 Solicitation provisions and contract clauses for the acquisition of commercial items.
23. Add part 3018 to read: PART 3018—EMERGENCY ACQUISITIONS Subpart 3018.1—Available Acquisition Flexibilities Sec. 3018.109 Priorities and allocations. Authority:
PART 3022—APPLICATION OF LABOR LAWS TO GOVERNMENT ACQUISITIONS 24. Amend section 3022.406-9(c)(1) by removing “DHSForm 0700-04” and adding in its place “DHS Form 700-4”. PART 3023—ENVIRONMENT, ENERGY AND WATER EFFICIENCY, RENEWABLE ENERGY TECHNOLOGIES, OCCUPATIONAL SAFETY, AND DRUG-FREE WORKPLACE 25. Amend Part 3023 by revising the heading to read as set forth above.
3023.1002 [Removed]
26a. Amend subpart 3023.10 by removing section 3023.1002. 26b. Add section 3023.1004 to read as follows:
PART 3033—PROTESTS, DISPUTES, AND APPEALS 27. Amend part 3033 by adding subpart 3033.1 to read as follows: Subpart 3033.1—Protests Sec. 3033.102 General. 3033.102-90 Protests on classified solicitations (OSA).
3033.102-90 Protests on classified solicitations (OSA).
3035.7000 [Removed]
28a. Amend subpart 3035.70 by removing section 3035.7000. 28b. Add sections 3035.70-1 and 3035.70-2 to read as follows:
29. Remove section 3036.201. PART 3042—CONTRACT ADMINISTRATION AND AUDIT SERVICES
30. Remove subpart 3042.2. 31. Revise section 3042.1502 to read as follows:
PART 3045—[REMOVED AND RESERVED] 32. Under the authority of 5 U.S.C. 301-302, part 3045 is removed and reserved. PART 3052—SOLICITATION PROVISIONS AND CONTRACT CLAUSES 33. Amend section 3052.101 by adding the following note: Subpart 3052.1—Instructions for Using Provisions and Clauses Sec. 3052.101 Using Part 3052. 3052.101 Using Part 3052. Note to 3052.101:
The solicitation provisions and contract clauses matrix referencing all HSAR provisions and clauses is available athttp://www.dhs.gov/xopnbiz/under Policy and Regulations, Homeland Security Acquisition Regulation (HSAR).
34. Amend subpart 3052.2 by adding 3052.203-70 to read:
Instructions for Contractor Disclosure of Violations ([DATE])
When making a written disclosure under the clause at FAR 52.203-13, paragraph (b)(3), the Contractor shall use the Contractor Disclosure Form athttp://www.oig.dhs.govand submit the disclosure electronically to the Department of Homeland Security Office of Inspector General. The Contractor shall provide a copy of the disclosure to the Contracting Officer by email or facsimile on the same business day as the submission to the Office of Inspector General. The Contractor shall provide the Contracting Officer a concurrent copy of any supporting materials submitted to the Office of Inspector General.
35-36. Amend section 3052.204-71: a. By capitalizing the first letter of every occurrence of the words “contractor” and “government” and by revising paragraph (a) of the clause; and b. In Alternate I by capitalizing the first letters of every occurrence of the words “contractor” and “contracting officer” in the alternate content, by removing paragraph (k)(1) of the alternate and renumbering paragraphs (k)(2) and (3) to (k)(1) and (2) respectively, and by revising the date of Alternate I.
3052.204-71 Contractor employee access ([DATE])
(a)Sensitive Information,as used in this clause, means any information, which if lost, misused, disclosed, or, without authorization is accessed, or modified, could adversely affect the national or homeland security interest, the conduct of Federal programs, or the privacy to which individuals are entitled under section 552a of title 5, United States Code (the Privacy Act), but which has not been specifically authorized under criteria established by an Executive Order or an Act of Congress to be kept secret in the interest of national defense, homeland security or foreign policy. This definition includes the following categories of information:
“Alternate I ([DATE])”
37. Amend subpart 3052.2 by adding 3052.205-70 to read as follows:
Advertisements, Publicizing Awards, and Releases ([DATE])
Alternate I ([DATE]). If a contract involves sensitive or classified information, designate the paragraph in the base clause as (a) and add the following paragraph (b) to the clause:
38. Amend subpart 3052.2 by adding section 3052.212-70 to read as follows:
3052.212-70 Contract Terms and Conditions Applicable to DHS Acquisition of Commercial Items. As prescribed in (HSAR) 48 CFR 3012.301, insert the following clause: Contract Terms and Conditions Applicable to DHS Acquisition of Commercial Items ([DATE])
(a)Provisions. __3052.209-72Organizational Conflicts of Interest. __3052.216-70Evaluation of Offers Subject to An Economic Price Adjustment Clause. __3052.219-72Evaluation of Prime Contractor Participation in the DHS Mentor Protégé Program. (b)Clauses. __3052.203-70Instructions for Contractor Disclosure of Violations. __3052.204-70Security Requirements for Unclassified Information Technology Resources. __3052.204-71Contractor Employee Access. __Alternate I __3052.205-70Advertisement, Publicizing Awards, and Releases. __3052.209-73Limitation on Future Contracting. __3052.215-70Key Personnel or Facilities. __3052.216-71Determination of Award Fee. __3052.216-72Performance Evaluation Plan. __3052.216-73Distribution of Award Fee. __3052.217-91Performance. (USCG) __3052.217-92Inspection and Manner of Doing Work. (USCG) __3052.217-93Subcontracts. (USCG) __3052.217-94Lay Days. (USCG) __3052.217-95Liability and Insurance. (USCG) __3052.217-96Title. (USCG) __3052.217-97Discharge of Liens. (USCG) __3052.217-98Delays. (USCG) __3052.217-99Department of Labor Safety and Health Regulations for Ship Repair. (USCG) __3052.217-100Guarantee. (USCG) __3052.219-70Small Business Subcontracting Plan Reporting. __3052.219-71DHS Mentor Protégé Program. __3052.228-70Insurance. __3052.228-90Notification of Miller Act Payment Bond Protection. (USCG) __3052.228-91Loss of or Damage to Leased Aircraft. (USCG) __3052.228-92Fair Market Value of Aircraft. (USCG) __3052.228-93Risk and Indemnities. (USCG) __3052.236-70Special Provisions for Work at Operating Airports. __3052.242-72Contracting Officer's Technical Representative. __3052.247-70F.o.B. Origin Information. __Alternate I __Alternate II __3052.247-71F.o.B. Origin Only. __3052.247-72F.o.B. Destination Only. (End of clause)
3052.216-71 [Amended]
39. Amend section 3052.216-71, Determination of Award Fee by removing the words “(DEC 2003)” from the title of the clause, adding in their place the words “([DATE])” and by removing paragraph (d).
3052.235-70 [Amended]
40. Amend section 3052.235-70 by removing the words “48 CFR 3035.7000” in the introductory paragraph and adding in their place the reference to “48 CFR 3035.70-2.”
3052.242-71 [Removed]
41. Remove section 3052.242-71.
42. Remove section 3052.245-70. PART 3053—FORMS 43. Amend section 3053.204-70 by revising paragraphs (a) through (c) to read as follows:
(a) DHS Form 700-1, Cumulative Claim and Reconciliation Statement. (See (HSAR) 48 CFR 3004.804-570(a)(3).)
(b) DHS Form 700-2, Contractor's Assignment of Refunds, Rebates, Credits and Other Amounts. (See (HSAR) 48 CFR 3004.804-570(a)(2).)
(c) DHS Form 700-3, Contractor Release. (See (HSAR) 48 CFR 3004.804-570(a)(1).)
3053.222-70 [Amended]
44. Amend section 3053.222-70 by removing “DHS Form 0700-04” in the last line and adding “DHS Form 700-4” in its place.
3053.303 [Amended]
45. Amend section 3053.303 by removing “DHS Form 0700-01”, “DHS Form 0700-02”, “DHS Form 0700-03”, and “DHS Form 0700-04” from the table in the “Form No.” column, and adding in their place, respectively “DHS Form 700-1”, “DHS Form 700-2”, “DHS Form 700-3”, and “DHS Form 700-4”; and by removing the whole entry for “Contractor Report of Government Property/DHS Form 0700-05.”
46. Remove and reserve section 3053.245-70.