Source: https://www.asms.net/about/policies-and-procedures/family-educational-rights-and-privacy-act-ferpa/
Timestamp: 2020-02-18 00:19:24
Document Index: 406559569

Matched Legal Cases: ['§ 99', '§99', '§ 99', '§ 99', '§ 99', '§ 99', '§99', '§ 99', '§99', '§ 99', '§ 99', '§ 1232']

Family Educational Rights and Privacy Act (FERPA) | ASMS
The Family Educational Rights and Privacy Act (FERPA) governs the privacy rights and protections applicable to a student’s educational records. The administration, faculty, staff, and contractees of ASMS take seriously their collective responsibility to protect the privacy of each student’s personally identifiable educational records maintained by ASMS. Such rights to privacy are not unlimited, however, and ASMS reserves its authority to disclose personally identifiable student information in accordance with the exceptions provided under FERPA, as more fully described below:
The right to inspect and review the student’s education records within 45 days after the day ASMS (“School”) receives a request for access. Parents or eligible students who wish to inspect their child’s or their education records should submit to the ASMS President a written request that identifies the records they wish to inspect. The President will make arrangements for access and notify the parent or eligible student of the time and place where the records may be inspected.
The right to request the amendment of the student’s education records that the parent or eligible student believes are inaccurate, misleading, or otherwise in violation of the student’s privacy rights under FERPA. Parents or eligible students who wish to ask the President of the school to amend their child’s or their education record should write the President, clearly identifying the part of the record they want changed, specifying why it should be changed. If the President decides not to amend the record as requested by the parent or eligible student, the President will notify the parent or eligible student of the decision and of their right to a hearing regarding the request for amendment. Additional information regarding the hearing procedures will be provided to the parent or eligible student when notified of the right to a hearing.
The right to provide written consent before the school discloses personally identifiable information (PII) from the student’s education records, except to the extent that FERPA authorizes disclosure without consent and as provided below in the listed exceptions. One exception, which permits disclosure without consent, is disclosure to school officials with legitimate educational interests. The criteria for determining who constitutes a school official and what constitutes a legitimate educational interest must be set forth in the school’s or school district’s annual notification for FERPA rights. A school official typically includes a person employed by the school or school board as an administrator, supervisor, instructor, or support staff member (including health or medical staff and law enforcement unit personnel) or a person serving on the school board. A school official also may include a volunteer, contractor, or consultant who, while not employed by the school, performs an institutional service or function for which the school would otherwise use its own employees and who is under the direct control of the school with respect to the use and maintenance of PII from education records, such as an attorney, auditor, medical consultant, or therapist; a parent or student volunteering to serve on an official committee, such as a disciplinary or grievance committee; or a parent, student, or other volunteer assisting another school official in performing his or her tasks. A school official typically has a legitimate educational interest if the official needs to review an education record to fulfill his or her professional responsibility. Upon request, the school discloses education records without consent as stated in this notification and to officials of another school or school district in which a student seeks or intends to enroll or is already enrolled if the disclosure is for purposes of the student’s enrollment or transfer. The school states that it intends to forward records on request without consent as stated or the disclosure is initiated by the parent or eligible student.
The right to file a complaint with the U.S. Department of Education concerning alleged failures by the school to comply with the requirements of FERPA. The name and address of the office that administers FERPA are: Family Policy Compliance Office, U.S. Department of Education 400, Maryland Avenue, SW Washington, DC 20202. See the list below of the disclosures that the school as a secondary school may make without consent. FERPA permits the disclosure of PII from students’ education records, without consent of the parent or eligible student, if the disclosure meets certain conditions found in § 99.31 of the FERPA regulations. Except for disclosures to school officials, disclosures related to some judicial orders or lawfully issued subpoenas, disclosures of directory information, and disclosures to the parent or eligible student, §99.32 of the FERPA regulations requires the school to record the disclosure. Parents and eligible students have a right to inspect and review the record of disclosures. A school may disclose PII from the education records of a student without obtaining prior written consent of the parents or the eligible student –
To other school officials, including teachers, within the educational agency or institution whom the school has determined to have legitimate educational interests. This includes contractors, consultants, volunteers, or other parties to whom the school has outsourced institutional services or functions, provided that the conditions listed in § 99.31(a)(1)(i)(B)(1) ‐(a)(1)(i)(B)(3) are met. (§ 99.31(a)(1))
To authorized representatives of the U. S. Comptroller General, the U. S. Attorney General, the U.S. Secretary of Education, or State and local educational authorities, such as the State educational agency (SEA) in the parent or eligible student’s State. Disclosures under this provision may be made, subject to the requirements of § 99.35, in connection with an audit or evaluation of Federal‐or State‐supported education programs, or for the enforcement of or compliance with Federal legal requirements that relate to those programs. These entities may make further disclosures of PII to outside entities that are designated by them as their authorized representatives to conduct any audit, evaluation, or enforcement or compliance activity on their behalf, if applicable requirements are met. (§§ 99.31(a)(3) and 99.35)
To comply with a judicial order or lawfully issued subpoena if applicable requirements are met. (§99.31(a)(9)) appropriate officials in connection with a health or safety emergency, subject to § 99.36. (§99.31(a)(10) Information the school has designated as “directory information” if applicable requirements under § 99.37 are met. (§ 99.31(a)(11))
To an agency caseworker or other representative of a state or local child welfare agency or tribal organization who is authorized to access a student’s case plan when such agency or organization is legally responsible, in accordance with state or tribal law, for the care and protection of the student in foster care placement. (20 U.S.C. § 1232g(b)(1)(L)