Source: http://www.npc.edu/rfp-13-05
Timestamp: 2015-03-03 00:30:15
Document Index: 656115451

Matched Legal Cases: ['§32', '§41', '§41', '§41', '§35', '§41', '§35', '§41']

rfp-13-05 | Northland Pioneer College, an Arizona Community College
Home rfp-13-05 rfp-13-05 Request for Proposals NPC Website Upgrade From Drupal 6 to Drupal 7AS #13-05
Download complete Bid Packet as Microsoft Word document • PDF
Download files to set up a local version of www.npc.edu. File 1 • File 2
Northland Pioneer College desires to contract with qualified and experienced vendors to upgrade the entire website at www.npc.edu from Drupal core 6 to Drupal core 7 using vendor’s development server. The successful bidder must supply service and equipment that matches the scope of work and specifications listed in this document. Any deviations from the scope of work, specifications, terms and conditions must be listed in bid submission.
DUE May 1, 2013 @ 3:00 P.M. (Mountain Standard Time)
Proposals shall be submitted to:Northland Pioneer CollegeVice President for Administrative ServicesP.O. Box 610, 2251 E. Navajo BoulevardHolbrook, Arizona 86025.
Proposals must be submitted in a sealed envelope or box properly addressed to Northland Pioneer College, with AS #13-05, Proposal Due Date and Time, and Offeror's Name and Address clearly indicated on the envelope or box. Northland Pioneer College will not be responsible for late receipt of proposals. Proposals must be in the actual possession of Northland Pioneer College on or prior to the exact time and date indicated above. Proposals received by the correct time and date will be publicly read along with the name of each offeror.
Technical questions and requests to gain temporary access to the website regarding this Request for Proposal should be directed to:
Offer and Contract Award NPC Website Upgrade From Drupal 6 to Drupal 7
The undersigned hereby certifies understanding and compliance with the requirements in the General Terms and Conditions. Offeror further agrees to furnish materials and/or services in compliance with all terms, conditions, specifications and amendments in the solicitation and any written exceptions in the offer.
Acceptance of Offer and Contract Award(Northland Pioneer College Only)
Awarded this _____day of _______________2013.
The Contractor shall not commence any billable work or provide any material or service under this Contract unless and until Contractor receives a purchase order from Northland Pioneer College.
The submission of the offer did not involve collusion or other anti-competitive practices. Neither signatory nor any person on his behalf, has not agreed, connived or colluded to produce a deceptive show of competition in the matter of the bidding or award of a contract under this solicitation.
Neither Offeror, nor any officer, director, partner, member or associate of Offeror, nor any of its employees directly involved in obtaining contracts with the Northland Pioneer College has been convicted of false pretenses, attempted false pretenses, or conspiracy to commit false pretenses, bribery, attempted bribery or conspiracy to bribe under the laws of any state or federal government for acts or omissions after January 1, 1985.
Offeror agrees to comply fully with any and all provisions of A.R.S. §32-1101 et seq. (Registrar of Contractors) that may regulate Offeror’s business. Offeror shall not discriminate against any employee, or applicant for employment in violation of federal and state laws (see Federal Executive Order 11246; A.R.S. §41-1461 et seq.).
Confidential information request: If Offeror believes that its proposal contains trade secrets or proprietary information that should be withheld from public inspection, a statement advising Northland Pioneer College of this fact shall accompany the proposal, and the information shall be so identified wherever it appears. Northland Pioneer College shall review the statement and shall determine in writing whether the information shall be withheld. If Northland Pioneer College determines to disclose the information, Northland Pioneer College shall inform Offeror in writing of such determination.
Public record: All proposals submitted in response to this solicitation shall become the property of Northland Pioneer College and will become a matter of public record available for review, subsequent to award notification, under the supervision of Northland Pioneer College, by appointment, at 2251 E. Navajo Boulevard, Holbrook, Arizona.
Default in one installment to constitute total breach: Offeror shall deliver conforming materials and may not substitute nonconforming materials. Northland Pioneer College reserves the right to declare a breach of contract if Offeror delivers nonconforming materials.
Defective goods: Offeror agrees to pay for return shipment of goods that arrive in a defective or non-operable condition. Offeror shall arrange for return shipment of damaged or defective goods.
Delivery time: Delivery is desired within thirty (30) days of receipt of purchase order. Exceptions should be listed by Offeror. Delivery time is of the essence and failure to deliver any order within the time frame specified may result in cancellation.
Basis of award: In accordance with R7-2-1041 through R7-2-1050 and A.R.S. §41-2534, award(s) will be made to the responsive and responsible offeror(s) whose proposal(s) is(are) determined in writing to be most advantageous to Northland Pioneer College.
Past performance information: Past Performance Information (PPI) is relevant information regarding an offeror’s actions under previously awarded contracts to schools and local, state or federal agencies. It includes Offeror’s record of performance under such contracts including, but not limited to conformance to the terms, conditions, specifications and scope of work of the contracts, responsiveness to, and correction of, contract claims and controversies, and satisfaction of the contracting entities. PPI shall be a factor in evaluation and award.
Responsible offeror: A responsible offeror is a firm or person with the capability to perform the contract requirements and the integrity and reliability which will assure good faith performance. Northland Pioneer College must determine an offeror to be responsible before awarding a contract to offeror.
Total costs: Total district costs include energy, facilities, repair costs, present values of moneys, offeror charges, personnel costs and all other identifiable school district costs. Offeror charges include all the costs of offeror support, materials, transportation and all other identifiable costs associated with the proposal. Offeror costs means the costs of all hardware, materials, software, transportation, offeror support and all other identifiable costs associated with the proposal. Offeror support means services provided by the offeror, such as consulting, education, training, management of the system purchased and other integration and maintenance support.
Except for payments of sums due, neither party shall be liable to the other, nor be deemed in default under this contract, if and to the extent that such party’s performance of this contract is prevented by reason of force majeure. The term “force majeure” means an occurrence that is beyond the control of the party affected and occurs without its fault or negligence, including, but not limited to the following: acts of God; acts of the public enemy; war; riots; strikes; mobilization; labor disputes; civil disorders; fire; flood; snow, earthquakes; tornadoes or violent winds; hail storms; lockouts; injunctions-intervention-acts, or failures or refusals to act by government authority; and other similar occurrences beyond the control of the party declaring force majeure, which such party is unable to prevent by exercising reasonable diligence. The force majeure shall be deemed to commence when the party declaring it notifies the other party of the existence of the force majeure, and shall be deemed to continue as long as the results or effects of the force majeure prevent the party from resuming performance in accordance with the contract. Force majeure shall not include late deliveries of equipment or materials caused by congestion at a manufacturer’s plant or elsewhere, an oversold condition of the market, inefficiencies, or similar occurrences. If either party is delayed at any time by force majeure, the delayed party shall notify the other party in writing of such delay within forty-eight (48) hours.
General indemnification: To the extent permitted by A.R.S. §41-621 and §35-154, Northland Pioneer College shall be indemnified and held harmless by Offeror for its vicarious liability as a result of entering into this Contract. Each party to the contract is responsible for its own negligence.
Modification: Offeror shall have no obligation with respect to any patent and copyright infringement claim based upon Northland Pioneer College’s modification of the equipment and/or software, or its operation or use with apparatus, data or programs not furnished by Offeror.
Patent and copyright indemnification: To the extent permitted by A.R.S. §41-621 and §35-154, Offeror shall indemnify and hold harmless Northland Pioneer College against any liability, including costs and expenses, for infringement of any patent, trademark or copyright arising out of contract performance or use by Northland Pioneer College of materials furnished or work performed under this contract. Northland Pioneer College shall reasonably notify Offeror of any claim for which it may be liable under this paragraph.
Any procedural question related to this solicitation shall be directed to the Vice President for Administrative Services. Inquiries may be faxed, (928) 524-7411, or e-mailed to Blaine Hatch. Any technical questions or requests to gain temporary access to the website related to this solicitation shall be directed to Ann Hess, Director of Marketing. Inquires may be faxed, (928) 536-3382, or e-mailed to Ms. Hess. Northland Pioneer College may require any and all questions to be submitted in writing.
Offeror shall maintain in current status all federal, state and local licenses, bonds and permits required for the operation of the business conducted by Offeror. Offeror shall remain fully informed of and in compliance with all ordinances and regulations pertaining to the lawful provision of services under the contract. Northland Pioneer College reserves the right to stop work and/or cancel the contract of any offeror whose license(s) expire, lapse, are suspended or terminated.
Late offers: Except as authorized by A.R.S. §41-2534 and/or R7-2-1028-B, late offers shall not be considered.
Offer acceptance period: A proposal submitted in response to this solicitation shall be valid and irrevocable for thirty days (30) after submittal due date and time.
Applicable law: Contract shall be governed by the laws of the State of Arizona. Suits pertaining to the contract may be brought only in courts in the State of Arizona. Contract is subject to arbitration only to the extent required by the Arizona Procurement Code.
Contract claims or controversies: The requirements of the Arizona State Procurement Code shall govern any contract awarded as a result of this solicitation, as well as any contract claims or controversies associated with it.
Definition of time: Periods of time, stated as a number of days, shall be in calendar days, not business days.
Liens/serial numbers: All materials and services shall be free of liens. Offers must be for equipment on which the original manufacturer’s serial number has not been altered in any way.
Offeror qualifications: Offeror shall have extensive knowledge and at least three (3) years experience with the provision of the services offered. Northland Pioneer College reserves the right to accept or reject newly-formed companies solely based on information provided in the proposal and/or its own investigation of the company.
Order of precedence: In the event of a conflict in the provisions of the contract as accepted by Northland Pioneer College, the following order of precedence shall prevail:
Pricing extension errors: In case of error in extension of prices in the offer, unit prices shall govern.
Proposal opening: Proposals shall be opened immediately following the proposal due date and time. The name of each offeror and total cost on the Proposal Submission form shall be publicly read and recorded in the presence of witnesses. All information in the proposals shall remain confidential until after award of contracts, with the exception of review by Northland Pioneer College staff.
Proposal reading: The name of each offeror and total cost on the Proposal Submission form shall be publicly read and recorded in the presence of witnesses. All information in the proposals shall remain confidential until after award of contracts, with the exception of review by Northland Pioneer College staff.
Relationship of the parties: Offerors receiving contracts under this solicitation are independent contractors. Neither party to the contract shall be deemed to be the employee of another party to the contract.
Severability: The provisions of this contract are severable to the extent that any provision or application held to be invalid shall not affect any other provision or application of the contract which may remain in effect without the invalid provision or application.
Billing: All invoices shall list the applicable purchase order number(s). Late fees are not permitted. All transactions are payable in U.S. currency only.
Invoice & payment: As full consideration for the satisfactory performance by the Offeror, Northland Pioneer College will pay the Offeror in accordance with the prices stipulated in the Proposal Submission form. Invoices shall as a minimum, include the contract/purchase order number and total dollar amount. The Offeror shall submit the original invoice for payment to the following address:
Offeror responsibility: Offeror shall examine the entire solicitation, seek clarification of any item or requirement that may not be clear, and check all responses for accuracy before submitting proposal. Failure to examine any requirements shall be at Offeror’s risk. Negligence in preparing an offer confers no right of withdrawal after due date and time.
Proposal forms: The forms and format contained in the solicitation shall be used. Offerors may reproduce the forms and retype the information, but all of the required information must be presented.
Receipt of proposals: Proposals must be in the actual possession of Northland Pioneer College on or prior to the exact time and date set for proposal submission.
Signature(s) on proposals: The offer and contract award document must be submitted with a signature by the person authorized to sign the offer. The person signing offer shall initial erasures, interlineations or other modifications in proposal. Failure to sign the offer and contract award document, or to make other notations as indicated, may result in rejection of proposal.
Wording in response: Offeror shall indicate “comply” or “deviate” for each specification where requested in proposal document. Details for any and all deviations shall be provided, as requested. Deviations may be accepted or rejected by Northland Pioneer College, and Northland Pioneer College’s decision shall be final.
Items supplied under the contract shall comply with applicable Occupational Safety & Health Standards of the Arizona Industrial Commission, National Electric Code, and National Fire Protection Association Standards.
Shipping terms/transfer of title: Shipments shall be F.O.B. destination. Title and risk of loss of material shall not pass to Northland Pioneer College until the material is received at delivery point, unless otherwise provided in the contract. Title to an undivided share or quantity of an identified mass of fungible goods will not pass to Northland Pioneer College until a separation of purchased share has been made, delivered and received.
Shipping charges: Prices that include shipping, delivered to the specific receiving point identified in the Northland Pioneer College purchase order, are preferred. If shipping is charged, it shall be prepaid and the actual cost added to the invoice. Shipping charges as a percentage of purchase price may be offered, if Offeror agrees that Northland Pioneer College will not be charged more than the actual invoiced amount for shipping. If Offeror requires Northland Pioneer College to pay for shipping, weight of the empty container and any material used for packing shall be of the lightest weight practical for safe delivery of the contents.
Shipping errors/risk of transportation: Shipping errors will be at Offeror’s expense. If Offeror ships a product that was not ordered, Offeror shall pay for return shipment at the convenience of Northland Pioneer College. All risk of transportation and all related charges shall be Offeror’s responsibility. Offeror shall file all claims for visible or concealed damage. Northland Pioneer College will notify Offeror promptly of any damaged goods and shall assist Offeror in arranging for inspection.
Use of brand names: Brand names, trade names, model numbers, and/or catalog numbers are used to indicate the character, quality, and/or performance characteristics of the materials desired. Use of the name of a manufacturer, brand, make or catalog number does not restrict Offeror from offering suitable alternates. However, Northland Pioneer College reserves the right to decide whether alternatives to the identified manufacturer and brand are equal to the materials, equipment described in the solicitation. Northland Pioneer College will be the sole judge on the question of equal quality, and Northland Pioneer College’s decision shall be final.
Compliance with specifications: The fact that a manufacturer, supplier or Offeror chooses not to produce or supply equipment, supplies or services to meet the specifications will not be considered sufficient cause to adjudge the specifications as restrictive. Offerors shall offer equipment, supplies, and/or services they believe come closest to meeting specifications.
Deviations from specifications: Offeror shall provide an explanation for each deviation to the specifications. Failure to detail deviations may result in rejection of the proposal.
Offeror shall include a letter in its proposal notifying Northland Pioneer College of any debarment, suspension or other lawful action taken by any federal, state or local government within the last five years that precludes Offeror or its employees from participating in any public procurement activity. Such letter shall provide name and address of the public procurement unit, effective date, duration, and relevant circumstances of the suspension or debarment. Failure to supply such letter or not disclose all pertinent information shall result in cancellation of any contract.
Federal excise tax: Northland Pioneer College is exempt from paying Federal Excise Tax. Northland Pioneer College does pay sales or use tax.
Payment of taxes: Northland Pioneer College will send payment for all taxes listed on the invoice. However, Offeror shall forward all taxes to the proper revenue office. Installation of equipment which becomes permanently attached to a structure is taxable as a contracting activity. [R-15-5-708 (A)]
Prices: Prices shall include all applicable state and local taxes. All applicable taxes must be listed as a separate item on all invoices.
Property taxes: Northland Pioneer College does not pay state property taxes. (Arizona Constitution, Article 9, Section 2) Offerors who lease equipment that is subject to property taxes may not invoice Northland Pioneer College for property taxes. Offerors who sell contracts to third-parties shall inform the owner of a lease contract that no Arizona property taxes are allowed.
Taxes on shipping: Sales tax may not be collected on delivery charges to Northland Pioneer College, if separately stated on the invoice (Arizona Administrative Code, R15-5-133A).
Warranty requirements: Offeror warrants that all equipment, materials, and service delivered under this contract shall conform to the specifications. All equipment should carry a minimum 12-month manufacturer’s warranty that includes parts and labor. Offeror agrees to help Northland Pioneer College reach resolution in a dispute with the manufacturer over warranty terms. Any extended manufacturer’s warranty will be passed on to Northland Pioneer College without exception.
Fitness: Offeror warrants that any equipment or material supplied to Northland Pioneer College shall fully conform to all requirements of the contract and all representations of Offeror, and shall be fit for all purposes and uses required by the contract.
Quality: Unless otherwise modified elsewhere in this solicitation, Offeror warrants that for one year after acceptance of the equipment or materials by Northland Pioneer College, they shall be:
5. Conform to the written promises or affirmations of fact made by Offeror.
Warranty requirements: Offeror warrants that all equipment, materials, and service delivered under this contract shall conform to the specifications. Offeror agrees to help Northland Pioneer College reach resolution in a dispute with the manufacturer over warranty terms. Any extended manufacturer’s warranty will be passed on to Northland Pioneer College without exception.
Signature on page two certifies complete acceptance of the General Terms and Conditions in this solicitation, except as noted below (additional pages may be attached, if necessary).
We take the following exceptions to the General Terms and Conditions (Indicate “None,” if no exceptions are taken)
Purpose: Northland Pioneer College (NPC) is seeking proposals to upgrade the entire website at www.npc.edu from Drupal core 6 to Drupal core 7 using Offeror’s development server. The current NPC website is organized and directed by NPC’s Marketing Director with development, production and technical assistance by external Drupal site developer.
NPC is a decentralized, community college in northeastern Arizona with four (4) campuses and five (5) smaller centers. Our four campus locations are in Show Low, Snowflake, Holbrook and Winslow, Arizona. Centers are located in Polacca, Kayenta, Springerville/Eagar, St. Johns and Whiteriver, Arizona. We serve about 9,000 students per year.
Entire project to be completed in a total of ten (10) weeks from contract award date.
Budget and amounts paid under this RFP are not expected to exceed $51,000.
Vendor affirms that total cost offered under this RFP will cover all work requested without additional charges.
CUSTOM DRUPAL MODULES NEEDING UPGRADE
Vendor may suggest alternate Drupal modules to preform the listed tasks while improving function. Whenever possible, vendor should avoid customization to facilitate future upgrades.
Modr8 Revision Helper - This module helps with the moderation system in Drupal 6. To be removed and replaced with the Workbench and Workbench Moderation modules.
Node Content Links - Reads node content links and pulls them out into internal and external links blocks. Module is not activated and may not be needed in Drupal 7.
NPC Classes - Helps run the NPC classes section of the site. To be re-configured for Drupal 7.
NPC Courses - Helps run the NPC courses section of the site. To be re-configured for Drupal 7.
NPC Events - Helper module for the events section. To be re-configured for Drupal 7. May be alternative modules (Calendar & Events Calendar Feature).
NPC Gallery - Displays the NPC photo gallery based on the NPC Flickr photostream. Can be replaced by alternate Drupal 7 modules including: Media: Flickr, FlickrGallery, Flickr Rippr or another alternative.
NPC Net Calculator Helper - Helper module for the NPC Net Calculator. To be reconfigured for Drupal 7.
Webform CSV Export - Allows webform submissions to be exported to a CSV file. Drupal 7 webform module can now handle submission export.
DEPRECATED MODULES THAT MAY NOT HAVE DRUPAL 7 VERSIONS
Vendor may suggest alternate modules to perform the listed tasks while improving function.
Nodewords D6 Meta Tags - Can use Drupal 7 Meta Tags but no upgrade path between the two modules at this time.
Menu Trails - Can use Drupal 7 Menu Trail by Path instead
hCard - Drupal 7 module is under-development but hasn’t been released.
Feed API - Can use the Feeds module instead.
Taxonomy Defaults - Basic functionality of this feature is implemented in Drupal 7 core.
Taxonomy Multi Editor - Functionality can be created with Views Bulk Operations.
FEATURES NEEDING UPGRADE
NPC Commons - Site wide blocks/context and more.
NPC Content Types - All content types used on the website which are not stored in other features.
NPC DDP Section - Divisions, departments and programs section.
NPC Job Type - Job Type position.
NPC Net Price Calculator Feeds Fast News - Fast news aggregator built with feeds; creates flat database records from imported feed items.
Feeds Import - Imports feeds.
Feeds News - News aggregator built with feeds, creates nodes from imported feed items with OPML import.
Prior to the site's formal launch, NPC and vendor will have agreed milestones and corresponding periods for testing to ensure site functionality and stability.
Nodes: 3,521
All technical questions and requests to gain temporary access to the website regarding this Request for Proposal should be directed to:
On vendor's development server: (tasks may overlap)
Task Role and Collaboration TargetTime Frame(work hours)
Build and test Drupal 7 core
Vendor to lead with inout from Marketing Director and NPC Information Services Department
Upgrade theme to Drupal 7
Provide expertise and consult Marketing Director as needed
Upgrade current site functionality and modules
Lead the effort with module selection and adaptation with with Marketing Director
Upgrade and improve current content moderation system using Workbench module.
Work directly with Marketing Director to ensure all user functionality is met
Upgrade and improve current block system
Migrate current content to new site on development server and test for issues
Vendor to lead with input from Marketing Director and NPC Information Services Department
Correct and resolve any function issues
Work with Marketing Director and staff to resolve all issues
Offerors will respond to each numbered item by checking the appropriate “Comply” or “Deviate” box. “No Bid” items shall be marked as such in the appropriate “Deviate” box. Details for deviations will be listed by items numbered on the Scope of Work and Specifications Acceptance Form.
1. Strong expertise in producing Drupal 7-based solutions.
2. Each team member must have at least three (3) years of experience in Drupal and one senior team member must have five (5) years of experience in Drupal.
3. Offeror's team must have the following members: Drupal developer, Drupal themer, designer and a project manager.
4. Strong listening, written, and oral communication skills.
5. Attention to details and client service needs.
6. Ability to stay on budget and meet deadlines.
7. Provide documentation and training to NPC for each task.
8. Provide production server to construct upgraded site and work with NPC Information Services to ensure NPC's web server meets Drupal 7 core requirements.
9. All work must be completed with no unresolved issues, live at www.npc.edu within ten (10) weeks of award of contract.
Offeror shall describe whether Offer's team meets the above qualifications. If yes, please include resumés for all team members.
Vendor shall list and describe a minimum of three (3) comparable projects that involved upgrading a large website from Drupal 6 to Drupal 7, including customizing Drupal modules.
Vendor shall upgrade Drupal core and contributing modules from Drupal 6 to Drupal 7.
Vendor shall upgrade theme to Drupal 7.
Vendor shall ensure all security updates are installed and current.
Vendor shall upgrade current functionality of site with improvements.
Vendor shall upgrade or replace eight (8) custom Drupal 6 modules to Drupal 7 modules.
Vendor shall migrate content from old site to new site and error test.
Vendor shall work with NPC Information Services to migrate new site from vendor's development server to NPC's web server when new site is ready to publish.
NORTHLAND PIONEER COLLEGEPROPOSAL SUBMISSION FORMRFP AS #13-05NPC Website Upgrade From Drupal 6 to Drupal 7
See page 12 for the attached Word document for details.
Custom Drupal ModulesNeeding Upgrade Module Vendor Proposes to Upgrade/Replace Old Module Will New ModuleBe Customized? Modr8 Revision Helper
Node Content Links
NPC Net Price Calculator Helper
Webform CSV Export
See page 13 for the attached Word document for details.
Depreciated Modules Module Vendor Proposes to Upgrade/Replace Old Module Will New ModuleBe Customized? Nodewords D6 Meta Tags
FeaturesNeeding Upgrade Module Vendor Proposes to Upgrade/Replace Old Module Will New ModuleBe Customized? NPC Commons
NPC Content Types
NPC DDP Section
NPC Job Type
NPC Views
Fast Feed News
Feeds News Please list suggested vendor milestone dates and corresponding test period to ensure site functionality and stability.
Site Function Milestone Test Period PROJECT DELIVERABLES:
Offeror Name & Address: Name & Signature of Applicant
_____ A completed Special Terms and Conditions Form is provided. Any exceptions to the Special Terms and Conditions are noted and explained (page 15).
_____ A copy of the Scope of Work and Specifications with compliance or deviation noted for each item is provided (page 16).
_____ A completed copy of the Scope of Work and Specifications Acceptance Form is provided. Any exceptions to the Scope of Work and Specifications and/or explanations for deviations are provided (page 17).
_____ A completed copy of the proposal submission forms are provided (pages 18, 19, 20).
_____ A completed copy of the Northland Pioneer College Certification Regarding Debarment and Suspension is provided (page 21).
Posted to this website, April 11, 2013
Public Notice also published in the White Mountain Independent, April 16 and 23, 2013; Tribune-News on April 17 and 24, 2013; and Arizona Business Gazette on April 18 and 25, 2013.