Source: https://www.scribd.com/document/35459198/08-C-0051-NHO-award
Timestamp: 2017-10-21 11:06:41
Document Index: 394403244

Matched Legal Cases: ['art 1315', 'art 1315', 'art 42', 'art 42', 'art 32', 'art 4', 'arts 7']

08-C-0051 NHO award | Identity Document | Assignment (Law)
08-C-0051 NHO award
Uploaded by Kyle Kajihiro
Description: Original contract with Annelle Amaral
Original contract with Annelle Amaral
2. CONTRACT NO. 3. AWARD/EFFECTIVE DATE 4. ORDER NUMBER
1. REQUISITION NUMBER WX3JN38058E402 5. SOLICITATION NUMBER
W912CN-08-C-0051
7. FOR SOLICITATION INFORMATION CALL:
a. NAME b. TELEPHONE NUMBER (No Collect Calls) 8. OFFER DUE DATE/LOCAL TIME
9. ISSUED BY ACA-PACIFIC REGION RCO-HI BLDG 520 PIERCE ST FORT SHAFTER HI 96858-5025
W912CN
10. THIS ACQUISITION IS UNRESTRICTED
11. DELIVERY FOR FOB DESTINATION UNLESS BLOCK IS MARKED SEE SCHEDULE
100 % FOR
X SMALL BUSINESS
HUBZONE SMALL BUSINESS 8(A) 13a. THIS CONTRACT IS A RATED ORDER UNDER DPAS (15 CFR 700) 13b. RATING 14. METHOD OF SOLICITATION RFQ IFB CODE RFP
TEL: 8084386535 FAX: 8084381337/6544/6563
15. DELIVER TO CODE
WX3JN3 US ARMY GARRISON HI DIR OF PUB WKS DPW BEN MADEIRA BLDG 108 442 SANTOS DUMONT AVE WAAF E SCHOFIELD BARRACKS HI 96857-5013
SIZE STANDARD: $6.5Mil 16. ADMINISTERED BY
SEE ITEM 9
17a.CONTRACTOR/ OFFEROR ANNELLE AMARAL, CONSULTANT ANNELLE AMARAL 5019 POOLA STREET HONOLULU HI 96821-1533
4XS12
18a. PAY MENT WILL BE MADE BY
HQ0105
DFAS INDIANAPOLIS CENTER DEPARTMENT 3800, 8899 EAST 56TH ST INDIANAPOLIS IN 46249-3800
TEL. 808-753-1895
4XS12 18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a. UNLESS BLOCK BELOW IS CHECKED SEE ADDENDUM 21. QUANTITY 22. UNIT 23. UNIT PRICE 24. AMOUNT
17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN OFFER 19. ITEM NO.
20. SCHEDULE OF SUPPLIES/ SERVICES
25. ACCOUNTING AND APPROPRIATION DATA 26. TOTAL AWARD AMOUNT (For Gov t. Use Only )
$246,272.00 EST
27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1. 52.212-4. FAR 52.212-3. 52.212-5 ARE ATTACHED. 27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. 28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN 0 COPIES
ADDENDA ADDENDA
ARE NOT ATTACHED ARE NOT ATTACHED
29. AWARD OF CONTRACT: REFERENCE Offer via email
TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED HEREIN.
X (BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE
SET FORTH HEREIN, IS ACCEPTED AS TO ITEMS: SEE SCHEDULE
OFFER DATED 28-Jan-2008
. Y OUR OFFER ON SOLICITATION
31a.UNITED STATES OF AMERICA
(SIGNATURE OF CONTRACTING OFFICER) 31c. DATE SIGNED
30b. NAME AND TITLE OF SIGNER
31b. NAME OF CONTRACTING OFFICER GARY L GEORGE / CHIEF SSPD TEL: 808.438.6535 x137
EMAIL: gary.george1@us.army.mil
STANDARD FORM 1449 (REV 4/2002) Prescribed by GSA FAR (48 CFR) 53.212
SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS (CONTINUED)
19. ITEM NO. 20. SCHEDULE OF SUPPLIES/ SERVICES 21. QUANTITY 22. UNIT 23. UNIT PRICE
PAGE 2 OF 31 24. AMOUNT
32a. QUANTITY IN COLUMN 21 HAS BEEN RECEIVED INSPECTED ACCEPTED, AND CONFORMS TO THE CONTRACT, EXCEPT AS NOTED: ______________________________________________________ 32b. SIGNATURE OF AUTHORIZED GOVERNMENT REPRESENTATIVE 32c. DATE 32d. PRINTED NAME AND TITLE OF AUTHORIZED GOVERNMENT REPRESENTATIVE
32f . TELEPHONE NUMBER OF AUTHORIZED GOVERNMENT REPRESENTATIVE
35. AMOUNT VERIFIED CORRECT FOR
36. PAY MENT COMPLETE PARTIAL FINAL
FINAL 39. S/R VOUCHER NUMBER 40. PAID BY
38. S/R ACCOUNT NUMBER
41a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR PAY MENT 42a. RECEIVED BY (Print) 41c. DATE 41b. SIGNATURE AND TITLE OF CERTIFY ING OFFICER 42b. RECEIVED AT (Location) 42c. DATE REC'D (YY/MM/DD) 42d. TOTAL CONTAINERS
STANDARD FORM 1449 (REV 4/2002) BACK Prescribed by GSA FAR (48 CFR) 53.212
W912CN-08-C-0051 Page 3 of 29 Section SF 1449 - CONTINUATION SHEET
ITEM NO 0001
QUANTITY 130,517
UNIT Dollars, U.S.
AMOUNT $130,517.00 EST
FSC R499 Facilitation Services FFP Provide technical and advisory services and support for Community Relations Program in accordance with attached Statement of work (paragraphs 1.0 throuch 5.0 excepting 1.2.5). Rate: $1450.00 per hour. Estimated hours: 900 FOB: Destination PURCHASE REQUEST NUMBER: WX3JN38058E402
NET AMT ACRN AA CIN: RC000158J0001
$130,517.00 (EST.) $130,517.00
ITEM NO 0002
QUANTITY 100,630
AMOUNT $100,630.00 EST
FSC R499 Facilitation Services FFP Unplanned and unscheduled meetings, events and report in accordance with attached statement of work (paragraph 1.2.5) Rate: $145.00/hr. Estimated: 694 Hrs. FOB: Destination PURCHASE REQUEST NUMBER: WX3JN38058E402
NET AMT ACRN AA CIN: 000000000000000000000000000000
$100,630.00 (EST.) $100,630.00
W912CN-08-C-0051 Page 4 of 29 ITEM NO 0003 SUPPLIES/SERVICES QUANTITY 15,000 UNIT Dollars, U.S. UNIT PRICE $1.00 AMOUNT $15,000.00 EST
FSC R499 Facilitation Services FFP TRAVEL EXPENSE IN ACCORDANCE WITH JOINT TRAVEL REGULATIONS. In accordance with SOW paragraph 4.4. ESTIMATED. FOB: Destination PURCHASE REQUEST NUMBER: WX3JN38058E402
$15,000.00 (EST.) $15,000.00
ITEM NO 0004
QUANTITY UNIT UNIT PRICE 1 Lump Sum $125.00 FSC R499 Facilitation Services FFP Contract Management Reporting (CMR) in accordance with SOW parapraph 6.0. FOB: Destination PURCHASE REQUEST NUMBER: WX3JN38058E402
W912CN-08-C-0051 Page 5 of 29 ITEM NO 1001 OPTION SUPPLIES/SERVICES QUANTITY 128,397 UNIT Dollars, U.S. UNIT PRICE $1.00 AMOUNT $128,397.00 EST
FSC R499 Facilitation Services FFP Provide technical and advisory services and support for Community Relations Program in accordance with attached Statement of work (paragraphs 1.0 throuch 5.0 excepting 1.2.5). Rate: $150.00 per hour. Estimated hours: 855 FOB: Destination
$128,397.00 (EST.)
ITEM NO 1002 OPTION
QUANTITY 102,750
AMOUNT $102,750.00 EST
FSC R499 Facilitation Services FFP Unplanned and unscheduled meetings, events and report in accordance with attached statement of work (paragraph 1.2.5) Rate: $150.00/Hr. Est 685 hrs FOB: Destination
$102,750.00 (EST.)
ITEM NO 1003 OPTION
QUANTITY 15,000
AMOUNT $15,000.00 EST
FSC R499 Facilitation Services FFP TRAVEL EXPENSE IN ACCORDANCE WITH JOINT TRAVEL REGULATIONS. In accordance with SOW Paragraph 4.4. FOB: Destination
$15,000.00 (EST.)
W912CN-08-C-0051 Page 6 of 29
ITEM NO 1004 OPTION
QUANTITY UNIT UNIT PRICE 1 Lump Sum $125.00 FSC R499 Facilitation Services FFP Contract Manpower Reporting in accordance with SOW paragraph 6.0 FOB: Destination
DELIVERY INFORMATION CLIN 0001 DELIVERY DATE POP 07-MAR-2008 TO 16-FEB-2009 QUANTITY N/A SHIP TO ADDRESS US ARMY GARRISON HI DIR OF PUB WKS DPW BEN MADEIRA BLDG 108 442 SANTOS DUMONT AVE WAAF E SCHOFIELD BARRACKS HI 96857-5013 8086562440 FOB: Destination (SAME AS PREVIOUS LOCATION) FOB: Destination (SAME AS PREVIOUS LOCATION) FOB: Destination (SAME AS PREVIOUS LOCATION) FOB: Destination (SAME AS PREVIOUS LOCATION) FOB: Destination (SAME AS PREVIOUS LOCATION) FOB: Destination (SAME AS PREVIOUS LOCATION) FOB: Destination (SAME AS PREVIOUS LOCATION) FOB: Destination UIC WX3JN3
POP 07-MAR-2008 TO 16-FEB-2009 POP 07-MAR-2008 TO 16-FEB-2009 POP 17-FEB-2009 TO 17-MAR-2009 POP 17-FEB-2009 TO 16-FEB-2010 POP 17-FEB-2009 TO 16-FEB-2010 POP 17-FEB-2009 TO 16-FEB-2010 POP 17-FEB-2010 TO 16-MAR-2010
WX3JN3
W912CN-08-C-0051 Page 7 of 29 ACCOUNTING AND APPROPRIATION DATA AA: 218202000000B8B8AE1310000000032302PCQAEWX3JN38058E402CQAE2P012175 AMOUNT: $246,272.00 CIN 000000000000000000000000000000: $115,755.00 CIN RC000158J0001: $130,517.00
Printed or Copied Double-Sided on Recycled Paper AUG 2000 Protecting the Government's Interest When Subcontracting SEP 2006 With Contractors Debarred, Suspended, or Proposed for Debarment 252.204-7004 Alt A Central Contractor Registration (52.204-7) Alternate A SEP 2007 252.209-7004 Subcontracting With Firms That Are Owned or Controlled ByDEC 2006 The Government of a Terrorist Country 252.232-7010 Levies on Contract Payments DEC 2006
52.204-4 52.209-6
CONTRACT TERMS AND CONDITIONS-- COMMERCIAL ITEMS (FEB 2007)
(a) Inspection/Acceptance. The Contractor shall only tender for acceptance those items that conform to the requirements of this contract. The Government reserves the right to inspect or test any supplies or services that have been tendered for acceptance. The Government may require repair or replacement of nonconforming supplies or reperformance of nonconforming services at no increase in contract price. If repair/replacement or reperformance will not correct the defects or is not possible, the Government may seek an equitable price reduction or adequate consideration for acceptance of nonconforming supplies or services. The Government must exercise its postacceptance rights (1) within a reasonable time after the defect was discovered or should have been discovered; and (2) before any substantial change occurs in the condition of the item, unless the change is due to the defect in the item. (b) Assignment. The Contractor or its assignee may assign its rights to receive payment due as a result of performance of this contract to a bank, trust company, or other financing institution, including any Federal lending agency in accordance with the Assignment of Claims Act (31 U.S.C. 3727). However, when a third party makes payment (e.g., use of the Governmentwide commercial purchase card), the Contractor may not assign its rights to receive payment under this contract. (c) Changes. Changes in the terms and conditions of this contract may be made only by written agreement of the parties. (d) Disputes. This contract is subject to the Contract Disputes Act of 1978, as amended (41 U.S.C. 601-613). Failure of the parties to this contract to reach agreement on any request for equitable adjustment, claim, appeal or action arising under or relating to this contract shall be a dispute to be resolved in accordance with the clause at FAR 52.233-1, Disputes, which is incorporated herein by reference. The Contractor shall proceed diligently with performance of this contract, pending final resolution of any dispute arising under the contract. (e) Definitions. The clause at FAR 52.202-1, Definitions, is incorporated herein by reference.
W912CN-08-C-0051 Page 8 of 29 (f) Excusable delays. The Contractor shall be liable for default unless nonperformance is caused by an occurrence beyond the reasonable control of the Contractor and without its fault or negligence such as, acts of God or the public enemy, acts of the Government in either its sovereign or contractual capacity, fires, floods, epidemics, quarantine restrictions, strikes, unusually severe weather, and delays of common carriers. The Contractor shall notify the Contracting Officer in writing as soon as it is reasonably possible after the commencement or any excusable delay, setting forth the full particulars in connection therewith, shall remedy such occurrence with all reasonable dispatch and shall promptly give written notice to the Contracting Officer of the cessation of such occurrence. (g) Invoice. (1) The Contractor shall submit an original invoice and three copies (or electronic invoice, if authorized) to the address designated in the contract to receive invoices. An invoice must include-(i) Name and address of the Contractor; (ii) Invoice date and number; (iii) Contract number, contract line item number and, if applicable, the order number; (iv) Description, quantity, unit of measure, unit price and extended price of the items delivered; (v) Shipping number and date of shipment, including the bill of lading number and weight of shipment if shipped on Government bill of lading; (vi) Terms of any discount for prompt payment offered; (vii) Name and address of official to whom payment is to be sent; (viii) Name, title, and phone number of person to notify in event of defective invoice; and (ix) Taxpayer Identification Number (TIN). The Contractor shall include its TIN on the invoice only if required elsewhere in this contract. (x) Electronic funds transfer (EFT) banking information. (A) The Contractor shall include EFT banking information on the invoice only if required elsewhere in this contract. (B) If EFT banking information is not required to be on the invoice, in order for the invoice to be a proper invoice, the Contractor shall have submitted correct EFT banking information in accordance with the applicable solicitation provision, contract clause (e.g., 52.232-33, Payment by Electronic Funds Transfer--Central Contractor Registration, or 52.232-34, Payment by Electronic Funds Transfer--Other Than Central Contractor Registration), or applicable agency procedures. (C) EFT banking information is not required if the Government waived the requirement to pay by EFT. (2) Invoices will be handled in accordance with the Prompt Payment Act (31 U.S.C. 3903) and Office of Management and Budget (OMB) prompt payment regulations at 5 CFR part 1315. (h) Patent indemnity. The Contractor shall indemnify the Government and its officers, employees and agents against liability, including costs, for actual or alleged direct or contributory infringement of, or inducement to infringe, any United States or foreign patent, trademark or copyright, arising out of the performance of this contract, provided the Contractor is reasonably notified of such claims and proceedings. (i) Payment.--
W912CN-08-C-0051 Page 9 of 29 (1) Items accepted. Payment shall be made for items accepted by the Government that have been delivered to the delivery destinations set forth in this contract. (2) Prompt payment. The Government will make payment in accordance with the Prompt Payment Act (31 U.S.C. 3903) and prompt payment regulations at 5 CFR part 1315. (3) Electronic Funds Transfer (EFT). If the Government makes payment by EFT, see 52.212-5(b) for the appropriate EFT clause. (4) Discount. In connection with any discount offered for early payment, time shall be computed from the date of the invoice. For the purpose of computing the discount earned, payment shall be considered to have been made on the date which appears on the payment check or the specified payment date if an electronic funds transfer payment is made. (5) Overpayments. If the Contractor becomes aware of a duplicate contract financing or invoice payment or that the Government has otherwise overpaid on a contract financing or invoice payment, the Contractor shall immediately notify the Contracting Officer and request instructions for disposition of the overpayment. (j) Risk of loss. Unless the contract specifically provides otherwise, risk of loss or damage to the supplies provided under this contract shall remain with the Contractor until, and shall pass to the Government upon: (1) Delivery of the supplies to a carrier, if transportation is f.o.b. origin; or (2) Delivery of the supplies to the Government at the destination specified in the contract, if transportation is f.o.b. destination. (k) Taxes. The contract price includes all applicable Federal, State, and local taxes and duties. (l) Termination for the Government's convenience. The Government reserves the right to terminate this contract, or any part hereof, for its sole convenience. In the event of such termination, the Contractor shall immediately stop all work hereunder and shall immediately cause any and all of its suppliers and subcontractors to cease work. Subject to the terms of this contract, the Contractor shall be paid a percentage of the contract price reflecting the percentage of the work performed prior to the notice of termination, plus reasonable charges the Contractor can demonstrate to the satisfaction of the Government using its standard record keeping system, have resulted from the termination. The Contractor shall not be required to comply with the cost accounting standards or contract cost principles for this purpose. This paragraph does not give the Government any right to audit the Contractor's records. The Contractor shall not be paid for any work performed or costs incurred which reasonably could have been avoided. (m) Termination for cause. The Government may terminate this contract, or any part hereof, for cause in the event of any default by the Contractor, or if the Contractor fails to comply with any contract terms and conditions, or fails to provide the Government, upon request, with adequate assurances of future performance. In the event of termination for cause, the Government shall not be liable to the Contractor for any amount for supplies or services not accepted, and the Contractor shall be liable to the Government for any and all rights and remedies provided by law. If it is determined that the Government improperly terminated this contract for default, such termination shall be deemed a termination for convenience. (n) Title. Unless specified elsewhere in this contract, title to items furnished under this contract shall pass to the Government upon acceptance, regardless of when or where the Government takes physical possession. (o) Warranty. The Contractor warrants and implies that the items delivered hereunder are merchantable and fit for use for the particular purpose described in this contract. (p) Limitation of liability. Except as otherwise provided by an express warranty, the Contractor will not be liable to the Government for consequential damages resulting from any defect or deficiencies in accepted items.
W912CN-08-C-0051 Page 10 of 29
(q) Other compliances. The Contractor shall comply with all applicable Federal, State and local laws, executive orders, rules and regulations applicable to its performance under this contract. (r) Compliance with laws unique to Government contracts. The Contractor agrees to comply with 31 U.S.C. 1352 relating to limitations on the use of appropriated funds to influence certain Federal contracts; 18 U.S.C. 431 relating to officials not to benefit; 40 U.S.C. 3701, et seq., Contract Work Hours and Safety Standards Act; 41 U.S.C. 51-58, Anti-Kickback Act of 1986; 41 U.S.C. 265 and 10 U.S.C. 2409 relating to whistleblower protections; 49 U.S.C. 40118, Fly American; and 41 U.S.C. 423 relating to procurement integrity. (s) Order of precedence. Any inconsistencies in this solicitation or contract shall be resolved by giving precedence in the following order: (1) the schedule of supplies/services; (2) the Assignments, Disputes, Payments, Invoice, Other Compliances, and Compliance with Laws Unique to Government Contracts paragraphs of this clause; (3) the clause at 52.212-5; (4) addenda to this solicitation or contract, including any license agreements for computer software; (5) solicitation provisions if this is a solicitation; (6) other paragraphs of this clause; (7) the Standard Form 1449; (8) other documents, exhibits, and attachments; and (9) the specification. (t) Central Contractor Registration (CCR). (1) Unless exempted by an addendum to this contract, the Contractor is responsible during performance and through final payment of any contract for the accuracy and completeness of the data within the CCR database, and for any liability resulting from the Government's reliance on inaccurate or incomplete data. To remain registered in the CCR database after the initial registration, the Contractor is required to review and update on an annual basis from the date of initial registration or subsequent updates its information in the CCR database to ensure it is current, accurate and complete. Updating information in the CCR does not alter the terms and conditions of this contract and is not a substitute for a properly executed contractual document. (2)(i) If a Contractor has legally changed its business name, “doing business as” name, or division name (whichever is shown on the contract), or has transferred the assets used in performing the contract, but has not completed the necessary requirements regarding novation and change-of-name agreements in FAR subpart 42.12, the Contractor shall provide the responsible Contracting Officer a minimum of one business day's written notification of its intention to (A) change the name in the CCR database; (B) comply with the requirements of subpart 42.12; and (C) agree in writing to the timeline and procedures specified by the responsible Contracting Officer. The Contractor must provide with the notification sufficient documentation to support the legally changed name. (ii) If the Contractor fails to comply with the requirements of paragraph (t)(2)(i) of this clause, or fails to perform the agreement at paragraph (t)(2)(i)(C) of this clause, and, in the absence of a properly executed novation or changeof-name agreement, the CCR information that shows the Contractor to be other than the Contractor indicated in the contract will be considered to be incorrect information within the meaning of the “Suspension of Payment” paragraph of the electronic funds transfer (EFT) clause of this contract. (3) The Contractor shall not change the name or address for EFT payments or manual payments, as appropriate, in the CCR record to reflect an assignee for the purpose of assignment of claims (see Subpart 32.8, Assignment of Claims). Assignees shall be separately registered in the CCR database. Information provided to the Contractor's CCR record that indicates payments, including those made by EFT, to an ultimate recipient other than that Contractor will be considered to be incorrect information within the meaning of the “Suspension of payment” paragraph of the EFT clause of this contract. (4) Offerors and Contractors may obtain information on registration and annual confirmation requirements via the internet at http://www.ccr.gov or by calling 1-888-227-2423 or 269-961-5757. (End of clause) 52.212-5 CONTRACT TERMS AND CONDITIONS REQUIRED TO IMPLEMENT STATUTES OR EXECUTIVE ORDERS--COMMERCIAL ITEMS (DEC 2007)
W912CN-08-C-0051 Page 11 of 29 (a) The Contractor shall comply with the following Federal Acquisition Regulation (FAR) clauses, which are incorporated in this contract by reference, to implement provisions of law or Executive orders applicable to acquisitions of commercial items: (1) 52.233-3, Protest After Award (AUG 1996) (31 U.S.C. 3553). (2) 52.233-4, Applicable Law for Breach of Contract Claim (OCT 2004) (Pub. L. 108-77, 108-78). (b) The Contractor shall comply with the FAR clauses in this paragraph (b) that the Contracting Officer has indicated as being incorporated in this contract by reference to implement provisions of law or Executive orders applicable to acquisitions of commercial items: (Contracting Officer check as appropriate.) X ___ (1) 52.203-6, Restrictions on Subcontractor Sales to the Government (SEP 2006), with Alternate I (OCT 1995) (41 U.S.C. 253g and 10 U.S.C. 2402). ___ (2) 52.219-3, Notice of HUBZone Small Business Set-Aside (Jan 1999) (15 U.S.C. 657a). ___ (3) 52.219-4, Notice of Price Evaluation Preference for HUBZone Small Business Concerns (JUL 2005) (if the offeror elects to waive the preference, it shall so indicate in its offer) (15 U.S.C. 657a). ___ (4) [Removed]. ___ (5)(i) 52.219-6, Notice of Total Small Business Set-Aside (JUNE 2003) (15 U.S.C. 644). ___ (ii) Alternate I (OCT 1995) of 52.219-6. ___ (iii) Alternate II (MAR 2004) of 52.219-6. ___ (6)(i) 52.219-7, Notice of Partial Small Business Set-Aside (JUNE 2003) (15 U.S.C. 644). ___ (ii) Alternate I (OCT 1995) of 52.219-7. ___ (iii) Alternate II (MAR 2004) of 52.219-7. X ___ (7) 52.219-8, Utilization of Small Business Concerns (MAY 2004) (15 U.S.C. 637 (d)(2) and (3)). ___ (8)(i) 52.219-9, Small Business Subcontracting Plan (Nov 2007) (15 U.S.C. 637(d)(4)). ___ (ii) Alternate I (OCT 2001) of 52.219-9 ___(iii) Alternate II (OCT 2001) of 52.219-9. X ___ (9) 52.219-14, Limitations on Subcontracting (DEC 1996) (15 U.S.C. 637(a)(14)). __ (10) 52.219-16, Liquidated Damages--Subcontracting Plan (JAN 1999) (15 U.S.C. 637(d)(4)(F)(i)). ___ (11)(i) 52.219-23, Notice of Price Evaluation Adjustment for Small Disadvantaged Business Concerns (SEP 2005) (10 U.S.C. 2323) (if the offeror elects to waive the adjustment, it shall so indicate in its offer). ___ (ii) Alternate I (JUNE 2003) of 52.219-23. ___ (12) 52.219-25, Small Disadvantaged Business Participation Program--Disadvantaged Status and Reporting (OCT 1999) (Pub. L. 103-355, section 7102, and 10 U.S.C. 2323).
W912CN-08-C-0051 Page 12 of 29 ___ (13) 52.219-26, Small Disadvantaged Business Participation Program--Incentive Subcontracting (OCT 2000) (Pub. L. 103-355, section 7102, and 10 U.S.C. 2323). ___ (14) 52.219-27, Notice of Total Service-Disabled Veteran-Owned Small Business Set-Aside (MAY 2004) (U.S.C. 657 f). ___ (15) 52.219-28, Post Award Small Business Program Rerepresentation (JUNE 2007) (15 U.S.C. 632(a)(2)). X ___ (16) 52.222-3, Convict Labor (JUNE 2003) (E.O. 11755). ___ (17) 52.222-19, Child Labor--Cooperation with Authorities and Remedies (AUG 2007) (E.O. 13126). X___ (18) 52.222-21, Prohibition of Segregated Facilities (FEB 1999). X ___ (19) 52.222-26, Equal Opportunity (MAR 2007) (E.O. 11246). X ___ (20) 52.222-35, Equal Opportunity for Special Disabled Veterans, Veterans of theVietnam Era, and Other Eligible Veterans (SEP 2006) (38 U.S.C. 4212). X ___ (21) 52.222-36, Affirmative Action for Workers with Disabilities (JUN 1998) (29 U.S.C. 793). X ___ (22) 52.222-37, Employment Reports on Special Disabled Veterans, Veterans of the Vietnam Era, and Other Eligible Veterans (SEP 2006) (38 U.S.C. 4212). ___ (23) 52.222-39, Notification of Employee Rights Concerning Payment of Union Dues or Fees (DEC 2004) (E.O. 13201). X ___(24)(i) 52.222-50, Combating Trafficking in Persons (AUG 2007) (Applies to all contracts). ___ (ii) Alternate I (AUG 2007) of 52.222-50. ___ (25)(i) 52.223-9, Estimate of Percentage of Recovered Material Content for EPA-Designated Products (AUG 2000) (42 U.S.C. 6962(c)(3)(A)(ii)). ___ (ii) Alternate I (AUG 2000) of 52.223-9 (42 U.S.C. 6962(i)(2)(c)). ___ (26) FAR 52.223-15, Energy Efficiency in Energy-Consuming Products (DEC 2007) (42 U.S.C. 8259b) ___ (27)(i) 52.223-16, IEEE 1680 Standard for the Environmental Assessment of Personal Computer Products (DEC 2007) (E.O. 13423). ___ (ii) Alternate I (DEC 2007) of 52.223-16. ___ (28) 52.225-1, Buy American Act--Supplies (JUNE 2003) (41 U.S.C. 10a-10d). ___ (29)(i) 52.225-3, Buy American Act--Free Trade Agreements--Israeli Trade Act (AUG 2007) (41 U.S.C. 10a10d, 19 U.S.C. 3301 note, 19 U.S.C. 2112 note, Pub. L 108-77, 108-78, 108-286, 109-53 and 109-169). ___ (ii) Alternate I (JAN 2004) of 52.225-3. ___ (iii) Alternate II (JAN 2004) of 52.225-3. .
W912CN-08-C-0051 Page 13 of 29 ___ (30) 52.225-5, Trade Agreements (Nov 2007) (19 U.S.C. 2501, et seq., 19 U.S.C. 3301 note). ___ (31) 52.225-13, Restrictions on Certain Foreign Purchases (FEB 2006) (E.O.s, proclamations, and statutes administered by the Office of Foreign Assets Control of the Department of Treasury). ___ (32) 52.226-4, Notice of Disaster or Emergency Area Set-Aside (Nov 2007) (42 U.S.C. 5150). ___ (33) 52.226-5, Restrictions on Subcontracting Outside Disaster or Emergency Area (Nov 2007) (42 U.S.C. 5150). ___ (34) 52.232-29, Terms for Financing of Purchases of Commercial Items (FEB 2002) (41 U.S.C. 255(f), 10 U.S.C. 2307(f)). ___ (35) 52.232-30, Installment Payments for Commercial Items (OCT 1995) (41 U.S.C. 255(f), 10 U.S.C. 2307(f)). X ___ (36) 52.232-33, Payment by Electronic Funds Transfer--Central Contractor Registration (OCT 2003) (31 U.S.C. 3332). ___ (37) 52.232-34, Payment by Electronic Funds Transfer--Other than Central Contractor Registration (MAY 1999) (31 U.S.C. 3332). ___ (38) 52.232-36, Payment by Third Party (MAY 1999) (31 U.S.C. 3332). ___ (39) 52.239-1, Privacy or Security Safeguards (AUG 1996) (5 U.S.C. 552a). ___ (40)(i) 52.247-64, Preference for Privately Owned U.S.-Flag Commercial Vessels (FEB 2006) (46 U.S.C. Appx 1241(b) and 10 U.S.C. 2631). ____ (ii) Alternate I (APR 2003) of 52.247-64. (c) The Contractor shall comply with the FAR clauses in this paragraph (c), applicable to commercial services, that the Contracting Officer has indicated as being incorporated in this contract by reference to implement provisions of law or Executive orders applicable to acquisitions of commercial items: (Contracting Officer check as appropriate.) ____ (1) 52.222-41, Service Contract Act of 1965 (Nov 2007) (41 U.S.C. 351, et seq.). ____ (2) 52.222-42, Statement of Equivalent Rates for Federal Hires (MAY 1989) (29 U.S.C. 206 and 41 U.S.C. 351, et seq.). ____ (3) 52.222-43, Fair Labor Standards Act and Service Contract Act--Price Adjustment (Multiple Year and Option Contracts) (NOV 2006) (29 U.S.C. 206 and 41 U.S.C. 351, et seq.). ____ (4) 52.222-44, Fair Labor Standards Act and Service Contract Act--Price Adjustment (February 2002) (29 U.S.C. 206 and 41 U.S.C. 351, et seq.). ____ (5) 52.222-51, Exemption from Application of the Service Contract Act to Contracts for Maintenance, Calibration, or Repair of Certain Equipment--Requirements (Nov 2007) (41 U.S.C. 351, et seq.). ____ (6) 52.222-53, Exemption from Application of the Service Contract Act to Contracts for Certain Services-Requirements (Nov 2007) (41 U.S.C. 351, et seq.). ____ (7) 52.237-11, Accepting and Dispensing of $1 Coin (AUG 2007)(31 U.S.C. 5112(p)(1)).
W912CN-08-C-0051 Page 14 of 29 (d) Comptroller General Examination of Record. The Contractor shall comply with the provisions of this paragraph (d) if this contract was awarded using other than sealed bid, is in excess of the simplified acquisition threshold, and does not contain the clause at 52.215-2, Audit and Records--Negotiation. (1) The Comptroller General of the United States, or an authorized representative of the Comptroller General, shall have access to and right to examine any of the Contractor's directly pertinent records involving transactions related to this contract. (2) The Contractor shall make available at its offices at all reasonable times the records, materials, and other evidence for examination, audit, or reproduction, until 3 years after final payment under this contract or for any shorter period specified in FAR Subpart 4.7, Contractor Records Retention, of the other clauses of this contract. If this contract is completely or partially terminated, the records relating to the work terminated shall be made available for 3 years after any resulting final termination settlement. Records relating to appeals under the disputes clause or to litigation or the settlement of claims arising under or relating to this contract shall be made available until such appeals, litigation, or claims are finally resolved. (3) As used in this clause, records include books, documents, accounting procedures and practices, and other data, regardless of type and regardless of form. This does not require the Contractor to create or maintain any record that the Contractor does not maintain in the ordinary course of business or pursuant to a provision of law. (e) (1) Notwithstanding the requirements of the clauses in paragraphs (a), (b), (c), and (d) of this clause, the Contractor is not required to flow down any FAR clause, other than those in paragraphs (i) through (vi) of this paragraph in a subcontract for commercial items. Unless otherwise indicated below, the extent of the flow down shall be as required by the clause-(i) 52.219-8, Utilization of Small Business Concerns (May 2004) (15 U.S.C. 637(d)(2) and (3)), in all subcontracts that offer further subcontracting opportunities. If the subcontract (except subcontracts to small business concerns) exceeds $550,000 ($1,000,000 for construction of any public facility), the subcontractor must include 52.219-8 in lower tier subcontracts that offer subcontracting opportunities. (ii) 52.222-26, Equal Opportunity (MAR 2007) (E.O. 11246). (iii) 52.222-35, Equal Opportunity for Special Disabled Veterans, Veterans of the Vietnam Era, and Other Eligible Veterans (SEP 2006) (38 U.S.C. 4212). (iv) 52.222-36, Affirmative Action for Workers with Disabilities (June 1998) (29 U.S.C. 793). (v) 52.222-39, Notification of Employee Rights Concerning Payment of Union Dues or Fees (DEC 2004) (E.O. 13201). (vi) 52.222-41, Service Contract Act of 1965 (Nov 2007) (41 U.S.C. 351, et seq.). (vii) 52.222-50, Combating Trafficking in Persons (AUG 2007) (22 U.S.C. 7104(g)). Flow down required in accordance with paragraph (f) of FAR clause 52.222-50. (viii) 52.222-51, Exemption from Application of the Service Contract Act to Contracts for Maintenance, Calibration, or Repair of Certain Equipment--Requirements (Nov 2007) (41 U.S.C. 351, et seq.). (ix) 52.222-53, Exemption from Application of the Service Contract Act to Contracts for Certain Services-Requirements (Nov 2007) (41 U.S.C. 351, et seq.). (x) 52.247-64, Preference for Privately Owned U.S.-Flag Commercial Vessels (FEB 2006) (46 U.S.C. Appx 1241(b) and 10 U.S.C. 2631). Flow down required in accordance with paragraph (d) of FAR clause 52.247-64.
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(2) While not required, the contractor May include in its subcontracts for commercial items a minimal number of additional clauses necessary to satisfy its contractual obligations. (End of clause)
The Government may require continued performance of any services within the limits and at the rates specified in the contract. These rates may be adjusted only as a result of revisions to prevailing labor rates provided by the Secretary of Labor. The option provision may be exercised more than once, but the total extension of performance hereunder shall not exceed 6 months. The Contracting Officer may exercise the option by written notice to the Contractor within 15 days of the end of the contract period. (insert the period of time within which the Contracting Officer may exercise the option). (End of clause) 52.217-9 OPTION TO EXTEND THE TERM OF THE CONTRACT (MAR 2000)
(a) The Government may extend the term of this contract by written notice to the Contractor within 15 days before the contract expires (insert the period of time within which the Contracting Officer may exercise the option); provided that the Government gives the Contractor a preliminary written notice of its intent to extend at least 60 days (60 days unless a different number of days is inserted) before the contract expires. The preliminary notice does not commit the Government to an extension. (b) If the Government exercises this option, the extended contract shall be considered to include this option clause. (c) The total duration of this contract, including the exercise of any options under this clause, shall not exceed 30 months. (End of clause)
CLAUSES INCORPORATED BY REFERENCE (FEB 1998)
This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address(es): www.farsite.hill.af.mil; www.arnet.gov/far (End of clause)
LOCAL CLAUSE 52.400.4300 WAWF INVOICING INSTRUCTIONS AND PAYMENT FOR SUPPLIES/SERVICES/CONSTRUCTION Invoices for services rendered under this Contract shall be submitted electronically through Wide Area Work Flow.
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The vendor shall self-register at the web site https://wawf.eb.mil/. Vendor training is available on the Internet at: http://wawftraining.com/
Under this contractual document, contractor is required to submit the following type of invoice utilizing WAWF. X Select the Invoice only within WAWF as the invoice type – Creates Stand Alone Invoice __ Select the 2-in-1 Invoice within WAWF as the invoice type. Creates two documents, an Invoice and a Receiving Report, within one data entry session. The 2-in-1 Invoice prepares the Material Inspection and Receiving Report, DD Form 250, and invoice in one document. Back up documentation (such as timesheets, etc.) can be included and attached to the invoice in WAWF. ___ Construction – Creates a Construction Payment Invoice from a contract for construction. Both an inspection and a contracting officer must review and accept. The following information is provided for completion of the invoice in WAWF:
Issuing Office DODAAC: Admin DODAAC: Acceptor DODAAC: LPO DODAAC: Pay DODAAC: Receiver/Acceptor: Contract Specialist: Contracting Officer: Contract Number:
W912CN W912CN (See Block 15, SF 1449) NA (only applicable if you have Navy funding (See Block 18, SF 1449) (See Block 15, SF 1449) (See Block 7, SF 1449) (See Block 31, SF 1449) (See Block 2, SF 1449)
The contractor shall submit invoices for payment per contract terms. The Government shall process invoices for payment per contract terms
CONTRACTING OFFICER'S REPRESENTATIVE (DEC 1991)
(a) "Definition. Contracting officer's representative" means an individual designated in accordance with subsection 201.602-2 of the Defense Federal Acquisition Regulation Supplement and authorized in writing by the contracting officer to perform specific technical or administrative functions. (b) If the Contracting Officer designates a contracting officer's representative (COR), the Contractor will receive a copy of the written designation. It will specify the extent of the COR's authority to act on behalf of the contracting officer. The COR is not authorized to make any commitments or changes that will affect price, quality, quantity, delivery, or any other term or condition of the contract. (End of clause)
252.212-7001 CONTRACT TERMS AND CONDITIONS REQUIRED TO IMPLEMENT STATUTES OR EXECUTIVE ORDERS APPLICABLE TO DEFENSE ACQUISITIONS OF COMMERCIAL ITEMS (APR 2007) (a) The Contractor agrees to comply with the following Federal Acquisition Regulation (FAR) clause which, if checked, is included in this contract by reference to implement a provision of law applicable to acquisitions of commercial items or components.
W912CN-08-C-0051 Page 17 of 29 X ___ 52.203-3, Gratuities (APR 1984) (10 U.S.C. 2207). (b) The Contractor agrees to comply with any clause that is checked on the following list of Defense FAR Supplement clauses which, if checked, is included in this contract by reference to implement provisions of law or Executive orders applicable to acquisitions of commercial items or components. (1) ___ 252.205-7000, Provision of Information to Cooperative Agreement Holders (DEC 1991) (10 U.S.C. 2416). (2) ___ 252.219-7003, Small Business Subcontracting Plan (DoD Contracts) (APR 2007) (15 U.S.C. 637). (3) ___ 252.219-7004, Small Business Subcontracting Plan (Test Program) (APR 2007) (15 U.S.C. 637 note). (4) ___ 252.225-7001, Buy American Act and Balance of Payments Program (JUN 2005) (41 U.S.C. 10a-10d, E.O. 10582). (5) ___ 252.225-7012, Preference for Certain Domestic Commodities (JAN 2007) (10 U.S.C. 2533a). (6) ___ 252.225-7014, Preference for Domestic Specialty Metals (JUN 2005) (10 U.S.C. 2533a). (7) ___ 252.225-7015, Restriction on Acquisition of Hand or Measuring Tools (JUN 2005) (10 U.S.C. 2533a). (8) ___ 252.225-7016, Restriction on Acquisition of Ball and Roller Bearings (MAR 2006) (Section 8065 of Public Law 107-117 and the same restriction in subsequent DoD appropriations acts). (9) ___ 252.225-7021, Trade Agreements (MAR 2007) (19 U.S.C. 2501-2518 and 19 U.S.C. 3301 note). (10) ___ 252.225-7027, Restriction on Contingent Fees for Foreign Military Sales (APR 2003) (22 U.S.C. 2779). (11) ___ 252.225-7028, Exclusionary Policies and Practices of Foreign Governments (APR 2003) (22 U.S.C. 2755). (12)(i) ___ 252.225-7036, Buy American Act--Free Trade Agreements--Balance of Payments Program (MAR 2007) (41 U.S.C. 10a-10d and 19 U.S.C. 3301 note). (ii) ___ Alternate I (OCT 2006) of 252.225-7036. (13) ___ 252.225-7038, Restriction on Acquisition of Air Circuit Breakers (JUN 2005) (10 U.S.C. 2534(a)(3)). (14) X ___ 252.226-7001, Utilization of Indian Organizations, Indian-Owned Economic Enterprises, and Native Hawaiian Small Business Concerns (SEP 2004) (Section 8021 of Pub. L. 107-248 and similar sections in subsequent DoD appropriations acts). (15) ___ 252.227-7015, Technical Data--Commercial Items (NOV 1995) (10 U.S.C. 2320). (16) ___ 252.227-7037, Validation of Restrictive Markings on Technical Data (SEP 1999) (10 U.S.C. 2321). (17)X ___ 252.232-7003, Electronic Submission of Payment Requests (MAR 2007) (10 U.S.C. 2227). (18) ___ 252.237-7019, Training for Contractor Personnel Interacting with Detainees (SEP 2006) (Section 1092 of Public Law 108-375).
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(19) X___ 252.243-7002, Requests for Equitable Adjustment (MAR 1998) (10 U.S.C. 2410). (20)(i) ___ 252.247-7023, Transportation of Supplies by Sea (MAY 2002) (10 U.S.C. 2631). (ii) ___ Alternate I (MAR 2000) of 252.247-7023. (iii) ___ Alternate II (MAR 2000) of 252.247-7023. (iv) ___ Alternate III (MAY 2002) of 252.247-7023. (21) ___ 252.247-7024, Notification of Transportation of Supplies by Sea (MAR 2000) (10 U.S.C. 2631). (c) In addition to the clauses listed in paragraph (e) of the Contract Terms and Conditions Required to Implement Statutes or Executive Orders--Commercial Items clause of this contract (FAR 52.212-5), the Contractor shall include the terms of the following clauses, if applicable, in subcontracts for commercial items or commercial components, awarded at any tier under this contract: (1) 252.225-7014, Preference for Domestic Specialty Metals, Alternate I (APR 2003) (10 U.S.C. 2533a). (2) 252.237-7019, Training for Contractor Personnel Interacting with Detainees (SEP 2006) (Section 1092 of Public Law 108-375). (3) 252.247-7023, Transportation of Supplies by Sea (MAY 2002) (10 U.S.C. 2631). (4) 252.247-7024, Notification of Transportation of Supplies by Sea (MAR 2000) (10 U.S.C. 2631). (End of clause)
CONTRACTOR INSPECTION SYSTEM The Contractor shall have an inspection system to cover the services to be performed in sufficient detail to preclude performance of these services in a manner which would be unacceptable to the Government under the contract terms and conditions. A system acceptable to the Government would accomplish this objective in an economical and efficient manner. The Contractor is responsible for assuring that all services performed conform to contractual requirements prior to submitting these services to the Government for acceptance. It is suggested that the inspection system address the following: Inspection Documentation Records Corrective Action Changes In-Process Controls Indication of Inspection Status The Contractor's written inspection system shall be provided to the Contracting Officer upon request for review and evaluation for effectiveness.
CONTRACTOR LIABILITY FOR PROPERTY Unless otherwise specified, the Government assumes no liability, and hereby disclaims liability for damages to or losses of, Contractor-owned or furnished property which, pursuant to the terms of his contract, is
W912CN-08-C-0051 Page 19 of 29 placed on a U.S. Government installation or other real property under the control of the United States Government, whether by lease, license, permit, or otherwise, except for loss or damage caused by the negligence or wrongful act or omission of a military person or civilian employee or the Department of Defense while acting within the scope of this employment under circumstances in which the United States if a private person, would be liable to the Contractor in accordance with the law of the place where the act or omission occurred. Any claim of the Contractor falling within the purview of the exception, should be submitted, pursuant to the Federal Tort Claims Act, to the Army Contracting Agency, Regional Contacting Office- Hawaii, Fort Shafter, Hawaii 96858-5025.
INSTALLATION RULES AND REGULATIONS a. Contractor personnel shall observe and comply with all rules and regulations prescribed by installation authorities concerning motor vehicles, fire, safety, security and possession of firearms or other lethal weapons. b. The Contracting Officer will provide the Contractor with sufficient copies of installation regulations upon request.
ACCESS TO INSTALLATIONS – PERSONNEL and VEHICLES a. All contractor (and subcontractor) personnel contracted by the 25th ID(L) or USARHAW who do not qualify for the Department of the Army Civilian Identification card or other approved identification will be issued a Green Contractor Installation Access Pass to access Army Installations. The contractor shall provide to the Contracting Officer the names and social security numbers of individuals requiring access in performance of the contract no later than 14 days prior to start of performance. The Army Organization or Directorate for whom the contractor is working is responsible for processing the paperwork to obtain passes. Once paperwork is processed the contractor personnel can go to the Installation Access Pass office for issue of their Contractor Pass. The required documents for issue of the Green Contractor Pass are a valid drivers license or other official photo identification and social security card. Contractor is responsible for assuring personnel required to access any installation in performance of the contract obtain the required identification. Costs for employees to travel to the Government location will be born by the contractor. Failure to obtain required identification will not relieve the contractor from contract performance. Contractor shall be responsible for the return of identification cards upon the expiration of the contract or when an employee is no longer performing work under the contract. b. Vehicles operating on Army Installations must comply with local registration procedures established by the Provost Marshall. All vehicles shall have a valid State registration, valid certificate of insurance, current safety inspection and be operated by a licensed driver. Vehicle operators shall be prepared to present these documents when requested by security personnel. c. Privately-owned vehicles (POVs) utilized in performance of the contract will be issued a temporary pass. Company-owned vehicles will not be issued passes and should expect to be stopped and required to show a valid driver's license as a minimum. Prior to performance the contractor shall provide a list of employee POVs to be issued temporary passes. d. Contractor employees on the list are required to report in person to the vehicle registration office to obtain their pass. The following documents will be required to be presented USARHAW Installation Access Pass (color coded photo identification card) Valid State Vehicle registration Valid Certificate of Insurance Current State Safety Inspection Valid State driver's license
W912CN-08-C-0051 Page 20 of 29 e. At any time contractor employees are operating contractor-owned vehicles on an Army Installation, they shall have in their possession a letter signed by a corporate officer authorizing the individual to drive the vehicle. f. The Contracting Officer and the Provost Marshal office shall be notified of any changes in vehicles within three business days of the change. g. Lost vehicle passes shall be reported immediately to the appropriate Vehicle Registration Office in order to obtain new passes. All vehicle passes issued shall be returned to the Vehicle Registration Office upon completion of the contract, termination of an employee or discontinued use of the registered vehicles. h. Failure to follow the procedures outlined above may result in delays in entering Army Installations. The Government is not responsible for any adverse impact on the contractor or its operation as a result of delays due to the failure to register vehicles. i. The Provost Marshall has the authority to change the above procedures without notice. Contractors shall adhere to any changes in security procedures.
LICENSING AND PERMITS The Contractor shall, without additional expenses to the Government, be responsible for obtaining any necessary licenses and permits, and for complying with any applicable Federal, state, and municipal laws, codes, and regulations, in connection with the performance of this contract.
ACCIDENT PREVENTION AND SAFETY REQUIREMENTS a. Accident prevention and safety practices on contractual work under the jurisdiction of the Contracting Officer are the responsibilities of the Contractor concerned. Therefore, upon commencement of work, the Contractor shall initiate an accident prevention and safety program applicable to the work to be performed under this contract. Further, the Contractor shall conduct a safety orientation for all employees immediately following their employment under this contract. The Contractor shall provide all occupational health services to his employees. Contractor employees shall be instructed to notify the Contractor's Project Manager of potential or existing occupational health hazards that require attention. b. The Contractor shall comply with the requirements of OSHA and the Hawaii Occupational Safety and Health Law as administered by the Division of Occupational Safety and Health, Department of Labor and Industrial Relations, State of Hawaii. c. Government emergency vehicles and medical personnel may be used in emergency situations affecting Contractor personnel whose life may be in danger. Government facilities may be used in these instances as the first point of treatment. Transfer to other than Government medical treatment facilities shall be affected as soon as possible and as determined by attending medical authorities. Contractor employees and not the Government will bear all medical expenses.
ACCIDENT REPORTING a. When a job-related injury occurs regardless of severity, the Contractor shall prepare within 24 hours a Report of Accident in Quadruplicate and 25th ID(L) & USARHAW Accident Worksheet, forms to be provided by the COR, and forward the original and two copies through the COR to the Installation Safety Officer designated by the COR. The Contractor shall maintain an accident file for the life of the contract, which contains a copy of all accident reports. Any technical advice and assistance necessary in accident investigation and reporting may be requested from the Safety Office through the Contracting Officer.
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b. The forms, referenced above, are available at no cost to the Contractor upon request from the Contracting Officer's Representative (COR). PARKING Contractor shall ensure vehicles are parked only in authorized areas. Vehicles and equipment shall not be driven or parked on sidewalks or grassed areas. Damage cause by contractor vehicles shall be repaired at the contractor’s expense. Contractor shall keep at the site only equipment and materials for immediate use. Requests for special arrangements for parking of equipment and vehicles shall be made with the COR in advance.
SUBMISSION OF INVOICE TO THE PAYING OFFICE a. Submit invoice to paying office by facsimile (FAX). The FAX number for Army Vendor Pay is 1-866381-5769. b. The address for Army Vendor Pay is: DFAS INDIANAPOLIS DEPT 3800 8899 EAST 56TH STREET INDIANAPOLIS IN 46249-3800 PHONE: 1-888-332-7366 c. Submit one (1) informational copy of invoice to: COR Ben Madeira See Block 15, SF 1449 email; ben.madeira@us.army.mil FAX: 808-656-2946 One additional copy to: Regional Contracting Office Hawaii ATTN: SFC-PRH-P Omega Division Bldg 520 Basement Pierce St. Fort Shafter HI 96858-5025 email: diane.baltunado@us.army.mil
DFARS 252.246-7000 MATERIAL INSPECTION AND RECEIVING REPORT (MAR 2003) a. At the time of each delivery of supplies or service under this contract, the Contractor shall prepare and furnish to the Government a material inspection and receiving report in the manner and to the extent required by Appendix F, Material Inspection and Receiving Report (DD Form 250)of the Defense FAR Supplement. b. Contractor submission of the material inspection and receiving information required by Appendix F of the Defense FAR Supplement by using the Wide Area WorkFlow-Receipt and Acceptance (WAWF-RA) electronic form (see paragraph (b)(1) of the clause at 252.232-7003) fulfills the requirement for a material inspection and receiving report (DD Form 250).
W912CN-08-C-0051 Page 22 of 29 (End of clause) NOTE: For this contract, the Contractor shall prepare and submit a Material Inspection and Receiving Report to the Contracting Officer's Representative (COR) on a monthly basis, for work performed during each calendar month. Unless otherwise specified, acceptance will be performed monthly by the COR.
LIST OF ATTACHMENTS 1. Statement of Work 2. Attachment 1 to SOW: Tasks and Submittal List
W912CN-08-C-0051 Page 23 of 29 ATTACHMENT 1 Statement of Work for Community Support and Special Projects Assistance and Advisory Services and Support 1. General Background. The US Army Garrison Hawaii (USAG-HI) trains, mobilizes and deploys combat ready forces. This includes stewardship of Army resources, caring for soldiers, civilians, retirees and their families, and for the construction and maintenance of high quality installation support to force projection missions and support to the Army’s transformation efforts. These efforts require communication and partnering with local and regional community groups such as Native Hawaiian Organization, community planning groups, business organizations, local government, and other special interest groups. This Statement of Work (SOW) addresses the assistance and advisory services and support needed to interface and partner with the local and regional community groups. The service provider (SP) shall be responsible for assessing, planning, programming, integrating, and synchronizing USAG-HI’s community relations program and related special projects. USAG-HI Points of Contacts for operational information is the Garrison Commander or Deputy Garrison Commander. The Contracting Officer Representative will be furnished by DPW. 1.1 Description of Services. The SP shall furnish personnel, management, supplies, equipment, transportation, and any other items and services not Government furnished, to prepare, furnish, and support the USAG-HI community relations program. Specific services and tasks required to support this initiative are at Attachment 1, Tasks and Submittal List. General requirements are listed below. This is a non-personal service contract. The service provider performing services under this contract will be controlled, directed, and supervised at all times by management personnel of the SP. The SP management will ensure that employees properly comply with the performance work standards outlined in the statement of work (SOW). Service provider’s personnel will perform their duties independent of, and without supervision of any Government official or other Defense contractor. The tasks, duties, and responsibilities set forth in this SOW may not be interpreted or implemented in any manner that results in any SP’s personnel creating or modifying Federal policy, obligating the appropriated funds of the United States Government, overseeing the work of Federal employees, providing direct personal services to any Federal employee, or otherwise violating the prohibitions set forth in Parts 7.5 and 37.1 of the Federal Acquisition Regulation (FAR). The Government will control access to its facilities and will perform the inspection and acceptance of the completed work. 1.2 General Requirements. 1.2.1 Project Management (PM)/Point of Contact (POC). The SP shall assign a PM/POC supported by a technical, competent staff qualified to complete the tasks described in this Performance Work Statement (SOW). The PM shall serve as the SP’s single POC and liaison for all work required and must be able to respond to communication inquiries within 4-hours. The PM shall expeditiously resolve issues and problems identified by the Government. Likewise, the SP will timely identify and present to the USAG-HI POCs issues/problems that affect the USAG-HI and/or impede successful completion of the requirements in this SOW. SP provider shall make contact with the USAG-HI POCs prior to conducting work on the installation. All work shall be accomplished with adequate internal controls and review procedures to eliminate conflicts, errors, and omissions and ensure the technical accuracy of all other items listed in this SOW.
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1.2.2 Assistance and Advisory Services. The service provider shall provide assistance and advisory services IAW Federal Acquisition regulation 37.203 and its supplements. The purpose of this service is to -(a) Prepare a written Community Relations Plan (CRP) which shall present a clear, comprehensive and responsive program to present and explain the issues of the presence of the Army in Hawaii to the affected communities, neighborhood boards, special interest groups, resource agencies at all levels of government, and interested individuals. (b) Represent USAG-HI leadership at community meetings with community groups to provide information to community on the Army’s positions, activities, accomplishments as they relate to Native Hawaiian issues and other concerns; (c) Obtain outside points of view, opinions, or advice of noted community leaders, organizations, or experts to avoid too limited judgment on critical community and transformations issues, and provide feedback to USAG-HI leadership; (d) Enhance USAG-HI’s understanding of, and develop alternative solutions to, complex community issues, and provide advice on Native Hawaiian issues and concerns, and propose a way-ahead; (e) Provide training or workshops to USAG-HI or Army personnel on Native Hawaiian issues and concerns. (f) Attend monthly USAG-HI command and staff meetings or special topic planning meetings. The SP shall attend meetings and serve as the subject matter expert and provide technical and functional advice and assistance on community support and related special project issues. Meetings will be held on the Islands of Oahu and Hawaii.
1.2.3 Support Services. The SP shall work in conjunction with the USAG-HI POCs to identify objectives, action plans, metrics and target dates for community support activities and related special projects. 1.2.4 Communication and Relationships With Others. The SP has frequent contact with a wide array of customers such as the local Government leadership, public, special interest groups and private businesses to gather or exchange information in-person, by telephone or electronic mail. The SP shall regularly contact the USAG-HI POCs to discuss project progress, monitor work, resolve issues, gain commitment and collaboration, and achieve project objectives. All communication with internal and external individuals and organization shall be effective, respectful, and conducted in a professional manner that encourages two-way communication and mutual dependences. 1.2.5 Unscheduled Meetings, Events and Requirements. The SP shall be prepared to attend adhoc or unscheduled meetings and events. The unscheduled meetings may require physical attendance or participation via teleconference mode. Unscheduled events will be priced separately based on an hourly rate. Additionally, unknown requirements may be identified as the community support program is developed. These unknowns will be considered within scope of this requirements and priced separately based on an hourly rate. 1.2.6 Coordination. The SP is responsible for coordination of all activities related to this contract. Although USAG-HI will designate a coordinator to assist the SP in planning the execution of this contract, all coordination is the responsibility of the SP. The SP shall inform the coordinator of progress and findings periodically as set forth in the Submittal Schedule. Any changes to this schedule shall be coordinated with the USAG-HI POC. 2. SERVICE PERFORMANCE SUMMARY. The contractor service requirements are summarized into performance objectives that relate directly to mission essential items. The performance threshold briefly describes the minimum acceptable levels of service required for each requirement. These thresholds are critical to mission success. Performance Objective SOW Para Performance Threshold
W912CN-08-C-0051 Page 25 of 29 Performance Objective Timeliness SOW Para Attachment 1 Performance Threshold Provided acceptable documentation by due date 98% of the time Final documents are acceptable, without revisions, 98% of the time Service Provider meets the Government expectations and receives a customer satisfaction rating of 95% or higher Issues and problems are resolved in a timely, professional manner. Respond to communication inquiries within 4hours 95% of the time. Contractor Manpower Reporting 6.0 Accurate report is submitted within established timeframe
3. GOVERNMENT AVAILABLE PROPERTY AND SERVICES FOR SERVICE PROVIDER’S USE: 3.1. Facility. Government will provide facility for meetings on an as needed basis, normally at Schofield Barracks or Wheeler Army Air Field (WAAF), Island of Oahu, or Pohakuloa Training Area, Island of Hawaii as required. Temporary office space may be provided upon request. 4. SPECIAL PROVISIONS: 4.1. Quality Control. The SP is responsible for the completeness and accuracy of all work performed under this contract, and for compliance with all parts of the contract, and with properly identifying the requirements of all laws and regulations furnished by the installation and as set forth in the protocols. The SP shall maintain a quality control program to ensure services are performed in cadence with commonly accepted commercial practices. The government is relying upon the professional quality of the work that the SP provider shall perform. The SP shall correct all deficiencies identified by the government or in its own quality control review, relating to completeness or accuracy of the work, compliance with the contract, laws or regulations. 4.2 Performance Assessment. The Government will evaluate the contractor’s performance using criteria outlined in paragraph 2.0. 4.3. Essential Knowledge and Skills. Must have a broad knowledge of Government (Federal, State and local) missions, organization and future transformation initiatives, and local community issues. The SP shall have demonstrated the skills and experience managing a project of this nature in the past; extensive experience in building and maintaining effective working relationships with a wide array of government agencies, businesses and local community groups. The SP shall have a geographic knowledge of the state of Hawaii and historical and significant locations. The SP shall have an understanding of Native Hawaiian history, traditions, cultural beliefs, and practices. The SP shall speak, read, and write the English language fluently. English shall be the only language used with regard to this contract for written correspondence, discussions and other business transactions. Personnel shall be a United States citizen. SP shall have effective oral and written communications, team work skills, collaboration/decision matrix skills, and knowledge of MS Office products.
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4.4 Hours of Operations, Overtime and Travel. Normal business hours are 7:30 a.m. to 4:30 p.m. Monday through Friday, excluding Federal Holiday. However, due to the nature of the work involved late evening work is anticipated to attend community events. Overtime is not anticipated but maybe be required. The POC will approve all overtime requests. The SP will provide their base rate and overtime rate with each request for proposal. Limited travel is anticipated on the Islands of Oahu with occasional travel to the Island of Hawaii. The SP will be reimbursed IAW the Joint Travel Regulations except for in and around mileage on the Island of Oahu. 4.5 Electronic Formats. All reports will be submitted in programs consistent with Microsoft Office. Text reports will be prepared in Microsoft Word, presentations in PowerPoint and spreadsheets in Microsoft Excel. All scanned documents will be submitted in an Adobe PDF format. 4.6 Applicable Laws and Regulations. The SP shall be responsibility to identify the applicable Federal, state, local, and DoD regulations and to apply issues, procedures and protocols as required. All work performed under this contract shall comply with the most current issue or version of Federal, state and local environmental statutes and regulations in effect. 4.7 Copies of Calculations, Reports, etc. All copies of calculations, reports, analysis, etc., generated for the execution of this contract shall become the property of USAG-HI and shall not be released to any other agency or individual without prior approval. 4.8 Project Records. At the request of the Government, and following contract completion, the SP may be requested to provide a complete set of project records including correspondence, memoranda, trip reports, confirmation notices, submittals, photographs, and any other reds or documents generated as a result of this contract. Project files shall be provided within 30-days of request. The SP is responsible for integrity of the data, back-up actions, and recovery of contents of all electronic documents. 4.9 National Defense Emergencies. In the event of a National Defense Emergency affecting the installation, the coordinator will immediately notify the SP. At that time, the SP shall take immediate steps to cease all activities on the installation(s) and will cause all personnel to leave the installation(s) property until notice is given by the coordinator that National Defense Emergency conditions are no longer in effect. The milestone schedule will be adjusted accordingly. 4.10 Security. It is the responsibility of the SP to obtain entrance clearances to all DoD installations and facilities as required. The SP is responsible for ensuring its employees performing services on the contract obtain a Common Access Card (CAC). Failure to obtain the required identification will not relieve the service provider from performing contract requirements. The CAC must be returned to the POC when the employee’s employment is terminated or the contract expires. 4.11 Final Invoice. When submitting for final payment, include a Release of Claims on the invoice. The following statement is acceptable: “The work under the above contract number having been completed and finally accepted, I hereby release the United States of America, it’s officers and agents from all claims whatsoever arising under or by virtue of this contract upon payment of a balance due of ______.” 4.12 Identification of Service Provider Employees: 4.12.1 The SP shall provide each employee with identification (ID) badge made of nonmetallic material, easily readable and including employee's name, service provider's name, functional area of assignment, and recent color photograph of the employee. 4.12.2 Display of ID Badges: SP personnel shall wear the ID badge at all times when performing work under this contract at a Government site, including while attending Government meetings and conferences that may take place
W912CN-08-C-0051 Page 27 of 29 outside the Government facility. Unless otherwise specified in the contract, each service provider employee shall wear the ID badge in a conspicuous place on the front of exterior clothing and above the waist except when safety or health reasons prohibit such placement. 4.12.3 Answering Telephones: The SP personnel shall identify themselves as a service provider employee when answering Government telephones. 4.12.4 Utilizing Electronic Mail: When prime service provider or sub-service provider personnel send email messages as a part of contract performance (or otherwise relating to contract matters), each sender shall include his/her name (both first and last names), email address and the name of the individual's employer. The service provider shall identify themselves as service providers on all correspondence (includes email). 5.0 Public Disclosure. The SP shall make no public announcements or disclosures relative to information developed from this contract (including future plans or programs resulting from this effort) nor to governmentowned information made available to the SP. All requests for information shall be directed to USAG-HI (Commander’s Office). Information or other related data shall not be released, by either the service provider or any sub-contractor(s), to other government agencies (DoD and Non-DoD), private groups, private individuals or private agencies without prior written approval from the Army. Army coordination will occur through the USAGHI (Commander’s Office). 6.0 Contractor Manpower Reporting Application (CMRA). The CMRA is a business process that has been approved by the Army as a means for collecting information on contracts that provide services to the Department of the Army. Contractors are required to register and report information via the CMRA website located at https://cmra.army.mil/ . Additional information such as links to user guides, frequently asked question and help desk information is available via the CMRA website. Reporting is required on an annual basis and shall be entered via the CMRA website. Reporting may be done at any time during the period of performance but not later than the completion of the contract or the Government Fiscal Year (FY), 1 October through 30 September, whichever occurs first. The report must be submitted NLT 30 Oct of each year. Data must be accurate and complete and shall be reported separately for each FY that falls within the period of performance. 7.0 Definitions. Point of Contact (POC): A person designated by the requiring activity that will interface with the SP and be responsible for providing guidance or information. Contracting Officer Representative: A person desginated by the Contracting Officer that is responsible for inspecting and accepting services for the Army and processing invoices.
W912CN-08-C-0051 Page 28 of 29 ATTACHMENT 2 Attachment 1 to SOW: TASKS AND SUBMITTAL LIST 1. Prepare a Community Relations Plan (CRP). DELIVERABLE Community Relations Plan (CRP)
SUSPENSE Within 30-working days after request
2. Represent USAG-HI at community meetings. DELIVERABLE Attend community meeting and compile after action report 3. Obtain outside points of view, opinions, or advice. DELIVERABLE Compile written points of view papers or reports SUSPENSE Within 5-working days after request SUSPENSE Within 5-working days after meeting
4. Enhance USAG-HI’s understanding of, and develop alternative solutions to, complex community issues, and provide advice on Native Hawaiian issues and concerns, and propose a way-ahead. DELIVERABLE Compile written report SUSPENSE Within 5-working days after request
5. Provide training or workshops on Native Hawaiian issues and concerns. DELIVERABLE Present training and workshops SUSPENSE Within 10-working days after request
6. Attend monthly USAG-HI command and staff meetings or special topic planning meetings (estimated approximately 36 meetings per year). DELIVERABLE Attend meetings SUSPENSE Meetings attended 98% of the time
7. Submittals. All submittals shall be sent to the Government POC via letter of transmittal or electronically. Work will not be considered officially submitted until it has been received by the USAG-HI POC. The SP shall allow for sufficient mailing time for submittals to be received by the required date. Direct distribution shall be made to the following addresses: US Army Garrison Hawaii Mr. Bryson Jhung Deputy Garrsion Commander 851 Wright Ave, Wheeler Army Airfield Schofield Barracks, HI 96857
W912CN-08-C-0051 Page 29 of 29 7. In Progress Review (IPR) Meetings. IPR Meetings may be held at USAG-HI or via teleconference. Objectives of the meetings are to discuss findings, review comments and address issues pertinent to deliverables and reports. Dates for these meetings shall be mutually agreed upon as necessary. The Government, however, reserves the right to request additional meetings with the service provider to discuss any problems.
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