Source: https://de.scribd.com/document/85903263/Operations-Manual-a-20091026
Timestamp: 2019-12-09 00:28:47
Document Index: 289507708

Matched Legal Cases: ['art 1', 'arts 8', 'art 3', 'art 1', 'art 1', 'art 1', 'art 1', 'art 21', 'art 1']

Operations+Manual+a 20091026 | Safety | Audit
Operations+Manual+a 20091026
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SAMPLE-Company Operations Manual with integrated (EEC) 3922/91 Annex III EU OPS1 for VFR A to A/B Air Operators
Sample-Issue 1, Effective Date: 1.1.2010
OM A Record of Revision (RoR)
Issue/ Revision Number Effective Date
Record of Temporary Revision (RoTR)
Temporary Revision Number Effective Date Entered by Date Validity Cancellation Removed by Date
List of Effective Pages (LEP)
Page Number Issue/ Revision Number Effective Date
Table of Contents OM-A GENERAL/BASIC ..................................................................................... 8 0 ADMINISTRATION AND CONTROL OF OPERATIONS MANUAL ............. 8 0.1 Introduction ........................................................................................... 8 0.1.1 This Operations Manual is divided as follows: ............................... 8 0.1.2 Area of Operation ........................................................................... 8 0.1.3 Operations Specification ................................................................ 8 0.1.4 Terms and definitions: .................................................................... 8 0.2 System of amendment and revision .................................................... 10 0.2.1 Responsibility ............................................................................... 10 0.2.1.1 Responsibility of content, issue and revision ............................ 10 0.2.1.2 Responsibility of Operations Manual holder ............................. 10 0.2.2 Form of revision ........................................................................... 10 0.2.2.1 Temporary revisions ................................................................. 10 0.2.3 Highlighting of Changes ............................................................... 10 0.2.4 Acceptance / Approvals of revisions ............................................ 10 0.2.5 Annotation of page layout ............................................................ 11 0.2.6 Distribution of manuals................................................................. 11 0.3 Operators declaration ......................................................................... 11 1 ORGANISATION AND RESPONSIBILITIES ............................................. 13 1.1 Organisational structure ...................................................................... 13 1.1.1 Organigram .................................................................................. 13 1.2 Nominated postholders ....................................................................... 13 1.3 Responsibilities and duties .................................................................. 13 1.3.1 The main responsibilities and duties are: ..................................... 13 1.3.2 Individual responsibilities and duties of postholders: ................... 14 1.3.2.1 Accountable Manager (AM) ...................................................... 14 1.3.2.2 Post Holder Flight Operations (FO) .......................................... 14 1.3.2.3 Post Holder Crew Training (CT) ............................................... 15 1.3.2.4 Post Holder Ground Operations (GO) ...................................... 15 1.3.2.5 Continuing Airworthiness Manager (CAM) ............................... 15 1.3.2.6 Flight Safety Manager (FSM) ................................................... 16 1.3.2.7 Safety Manager (SM) ............................................................... 17 1.3.2.8 Quality Manager (QM) .............................................................. 17 1.3.2.9 Safety Review Board ................................................................ 18 1.3.2.10 Safety Action Group ............................................................... 18 1.4 Authority, duties and responsibilities of the commander ..................... 19 1.5 Duties and responsibilities of crew members other than the commander 19 2 OPERATIONAL CONTROL AND SUPERVISION ..................................... 20 2.1 Supervision of the operation by the operator ...................................... 20 2.1.1 Air operators certificate ................................................................ 20 2.1.2 Licence and qualification validity .................................................. 20 2.1.3 Competence of operations personnel .......................................... 20 2.1.4 Control, analysis and storage of records, flight documents, additional information and data .................................................................. 22 2.2 System of promulgation of additional operational instructions and information ..................................................................................................... 22 2.3 Accident prevention and flight safety program .................................... 22 2.4 Operational control .............................................................................. 23 2.5 Powers of the Authority ....................................................................... 24 Sample-Issue 1, Effective Date: 1.1.2010 3/65
OM A 3
Tables SAFETY & QUALITY MANAGEMENT SYSTEM ....................................... 25 3.1 Safety and Quality Policy, Organization and Documentation .............. 25 3.1.1 Safety and Quality Policy ............................................................. 25 3.1.1.1 Relevant external Standards .................................................... 26 3.1.1.2 Quality Objectives (Policy Deployment) ................................... 26 3.1.2 Safety & Quality Management Organisation & Accountabilities ... 27 3.1.2.1 Organisation ............................................................................. 27 3.1.3 Purpose of the Safety & Quality Management System ................ 27 3.1.4 SQMS-Documentation ................................................................. 28 3.1.4.1 Overview over the Sample-Company.' Safety & Quality Management System .............................................................................. 28 3.2 Introduction to Safety & Risk Management ......................................... 30 3.2.1 Relation between Safety Management System and Q-Systems in Aviation 30 3.2.2 Mitigation / Reduction of Risks ..................................................... 31 3.2.3 Paradigm Change ........................................................................ 31 3.2.3.1 Reactive Safety Management .................................................. 31 3.2.3.2 Pro-active Safety Management ................................................ 31 3.2.3.3 Predictive Safety Management ................................................ 31 CREW COMPOSITION .............................................................................. 33 4.1 Crew Composition ............................................................................... 33 4.2 Designation of the commander ........................................................... 33 4.3 Flight crew incapacitation .................................................................... 33 4.4 Operation of more than one type......................................................... 33 QUALIFICATION REQUIREMENTS .......................................................... 34 5.1 General ............................................................................................... 34 5.2 Flight crew ........................................................................................... 34 5.3 Cabin crew .......................................................................................... 34 5.4 Training, checking and supervision personnel .................................... 34 5.5 Other operations personnel ................................................................. 34 CREW HEALTH PRECAUTIONS .............................................................. 35 6.1 Crew health precautions ..................................................................... 35 6.1.1 Alcohol and other intoxicating liquor ............................................ 35 6.1.2 Narcotics, Drugs, Sleeping tablets, Pharmaceutical preparations 35 6.1.3 Immunisation................................................................................ 35 6.1.4 Deep diving .................................................................................. 35 6.1.5 Blood donation ............................................................................. 35 6.1.6 Meal precautions prior to and during flight ................................... 35 6.1.7 Sleep and rest .............................................................................. 35 6.1.8 Surgical operations ...................................................................... 35 FLIGHT TIME LIMITATIONS ..................................................................... 36 7.1 Flight and duty time limitations and rest requirements ........................ 36 7.1.1 General ........................................................................................ 36 7.1.2 Operators Responsibilities ........................................................... 36 7.1.3 Authority of the pilot ..................................................................... 36 7.1.4 Flight and Duty Hour Limitations .................................................. 36 7.1.4.1 Duty Hour Limitations ............................................................... 36 7.1.4.2 Block Hour Limitations.............................................................. 36 7.1.4.3 Maximum Daily Flight Duty Period (FDP) ................................. 37 7.1.5 Rest time ...................................................................................... 37 7.1.6 Recording..................................................................................... 37 4/65
7.1.6.1 Recording of Duty, Flight Duty and Rest Periods by the Operator 37 7.1.6.2 Recording of Duty, Flight Duty and Rest Periods by the Pilot .. 37 7.2 Exceedances of flight and duty time limitations and/or reductions of rest periods ........................................................................................................... 37 8 OPERATING PROCEDURES .................................................................... 39 8.1 Flight preparation instructions ............................................................. 39 8.1.1 Minimum flight altitudes................................................................ 39 8.1.2 Criteria and responsibilities for the authorisation of the use of aerodromes ................................................................................................ 39 8.1.2.1 General .................................................................................... 39 8.1.2.2 Aerodrome Categorisation ....................................................... 39 8.1.2.3 Alternate criteria ....................................................................... 40 8.1.3 Methods for establishing aerodrome operating minima ............... 40 8.1.3.1 Take-Off ................................................................................... 40 8.1.3.2 Landing .................................................................................... 40 8.1.4 En-route operating minima ........................................................... 40 8.1.5 Presentation and application of aerodrome and en-route operating minima 40 8.1.6 Interpretation of meteorological information ................................. 41 8.1.7 Determination of the quantities of fuel and oil .............................. 41 8.1.7.1 A to A flights ............................................................................. 41 8.1.7.2 A to B flights ............................................................................. 41 8.1.8 Mass and centre of gravity ........................................................... 41 8.1.8.1 Definitions ................................................................................ 41 8.1.8.2 Methods, procedures and responsibilities for preparation and acceptance of mass and centre of gravity calculations ........................... 41 8.1.8.3 The policy for using either standard and/or actual masses ...... 42 8.1.8.4 The method for determining the applicable passenger, baggage and cargo mass ...................................................................................... 42 8.1.8.5 The applicable passenger and baggage masses for various types of operations and aeroplane type .................................................. 42 8.1.8.6 Mass and balance documentation ............................................ 42 8.1.8.7 Last minute changes procedures ............................................. 42 8.1.8.8 Specific gravity of fuel and oil ................................................... 42 8.1.8.9 Seating policy/procedures ........................................................ 42 8.1.9 ATS flight plan .............................................................................. 42 8.1.10 Operational flight plan .................................................................. 42 8.1.10.1 A to A operations .................................................................... 42 8.1.10.2 A to B operations .................................................................... 42 8.1.11 Operators aeroplane technical log .............................................. 43 8.1.12 List of documents, forms and additional information to be carried on board 44 8.2 Ground handling instructions............................................................... 44 8.2.1 Fuelling procedures ..................................................................... 44 8.2.2 Aeroplane, passengers and cargo handling procedures related to safety 45 8.2.3 Procedures for the refusal of embarkation ................................... 45 8.2.4 De-icing and anti-icing on the ground .......................................... 45 8.3 Flight procedures ................................................................................ 45 8.3.1 VFR/IFR policy ............................................................................. 45 Sample-Issue 1, Effective Date: 1.1.2010 5/65
8.3.1.1 Use of Air Traffic Service (ATS) ............................................... 45 8.3.2 Navigation procedures ................................................................. 45 8.3.3 Altimeter setting procedures ........................................................ 46 8.3.4 Altitude alerting system procedures ............................................. 46 8.3.5 Ground proximity warning system/terrain avoidance warning system 46 8.3.6 Policy and procedures for the use of TCAS/ACAS ...................... 46 8.3.7 Policy and procedures for in-flight fuel management ................... 46 8.3.8 Adverse and potentially hazardous atmospheric conditions ........ 46 8.3.9 Wake turbulence .......................................................................... 46 8.3.10 Crew members at their stations ................................................... 47 8.3.11 Use of safety belts for crew and passengers ............................... 47 8.3.12 Admission to flight deck ............................................................... 47 8.3.13 Use of vacant crew seats ............................................................. 47 8.3.14 Incapacitation of crew members .................................................. 47 8.3.15 Cabin safety requirements ........................................................... 47 8.3.16 Passenger briefing procedures .................................................... 47 8.3.17 Procedures for aeroplanes operated whenever required cosmic or solar radiation detection equipment is carried ............................................ 48 8.3.18 Policy on the use of autopilot and auto throttle ............................ 48 8.4 All weather operations ......................................................................... 48 8.5 ETOPS ................................................................................................ 48 8.6 Use of the minimum equipment list ..................................................... 48 8.6.1 Unserviceabilities ......................................................................... 48 8.6.2 MEL ............................................................................................. 48 8.7 Non revenue flights ............................................................................. 49 8.7.1 Passenger Carrying Flights .......................................................... 49 8.7.2 Non-Passenger Flights................................................................. 49 8.7.3 Private Flights .............................................................................. 49 8.7.4 Aerial Work .................................................................................. 49 8.8 Oxygen requirements .......................................................................... 49 8.8.1 Conditions under which oxygen must be provided and used ....... 49 8.8.2 The oxygen supply requirements ................................................. 49 9 DANGEROUS GOODS AND WEAPONS .................................................. 51 9.1 Information, instructions and general guidance on the transport of dangerous goods including: ........................................................................... 51 9.1.1 Operators policy on the transport of dangerous goods ............... 51 9.1.2 Guidance on the requirements for acceptance, labelling, handling, stowage and segregation of dangerous goods ........................................... 51 9.1.3 Special notification requirements in the event of an accident or occurrence when dangerous goods are being carried................................ 51 9.1.4 Procedures for responding to emergency situations involving dangerous goods........................................................................................ 51 9.1.5 Duties of all personnel involved as per OPS 1.1215 .................... 51 9.1.6 Instructions on the carriage of the operators employees ............. 51 9.2 The conditions under which weapons, munitions of war and sporting weapons may be carried ................................................................................ 51 10 SECURITY ............................................................................................. 52 10.1 Security instructions and guidance of a non-confidential nature which must include the authority and responsibilities of operations personnel ........ 52 10.2 A description of preventative security measures and training ............. 52 Sample-Issue 1, Effective Date: 1.1.2010 6/65
11 HANDLING, NOTIFYING AND REPORTING OCCURENCES............... 53 11.1 General ............................................................................................... 53 11.2 Objective ............................................................................................. 53 11.3 List of examples of reportable occurrences ......................................... 53 11.3.1 Area Flight Operations ................................................................. 53 11.3.2 Passengers .................................................................................. 54 11.3.3 Aeroplane technical ..................................................................... 54 11.3.4 Air Navigation Services, Facilities and Ground Services ............. 54 11.4 Air Traffic Incident Reporting (ATIR) ................................................... 55 11.5 Incident, serious incident and accident ............................................... 56 11.5.1 Incident ........................................................................................ 56 11.5.2 Serious incident ........................................................................... 56 11.5.3 Accident ....................................................................................... 56 11.5.4 Serious injury ............................................................................... 57 11.5.4.1 Assignment for flight after occurrence .................................... 57 11.5.5 Incident reporting procedure ........................................................ 57 12 RULES OF THE AIR............................................................................... 59 13 LEASING ................................................................................................ 60 13.1 Philosophy........................................................................................... 60 13.2 Responsibility and Restrictions ........................................................... 60 13.3 Terminology ........................................................................................ 60 13.4 Leasing of Aeroplanes between Community Operators ...................... 60 13.4.1 Wet lease-out ............................................................................... 60 13.4.2 All leases except wet lease-out .................................................... 60 13.5 Leasing of Aeroplanes between Sample-Company and any Entity other than a Community Operator........................................................................... 60 13.5.1 Dry lease-in .................................................................................. 60 13.5.2 Dry lease-out................................................................................ 61 13.5.3 Wet lease-in ................................................................................. 61 13.5.4 Wet lease-out ............................................................................... 61 13.5.5 Leasing of aeroplanes at short notice: ......................................... 61 13.6 Sample-Company policies (preferred leasing partners, link to quality system (audits/inspections)............................................................................ 62 Appendices ............................................................................................................................... 63
ADMINISTRATION AND CONTROL OF OPERATIONS MANUAL
OM-A 0
0.1 Introduction The Operations Manual of Sample-Company complies with the regulation (EEC) 3922/91 Annex III, thereafter called EU-OPS1, and with the terms and conditions of the Air Operators Certification (AOC) and respective specifications. The Operations Manual is for the use and guidance of all operations personnel, who are to ensure that all commercial flights are planned and executed in accordance with its policies and requirements. All its rules and regulations shall always be adhered to by the relevant personnel. During any situation not covered in this Operations Manual or in any emergency situation the personnel shall not be prevented from using their best judgment. 0.1.1 This Operations Manual is divided as follows: Part A: General/basic This part comprises all non type-related operational policies, instructions and procedures needed for a safe operation. Part B: Aeroplane operating matters This part comprises all type-related instructions and procedures needed for a safe operation. It takes account of any differences between types, variants or individual aeroplanes used. Mainly the AFM/POH is used as Part B. Additional information is prescribed considering the local and/or geographical circumstances in the area of operation. Part C: Route and aerodrome instructions and information This part comprises all instructions and information needed for the area of operation. For the time being Sample-Company uses the official AIP and/or VFR Jeppesen as OM-C. Part D: Training This part comprises the training program of all operational personnel assigned to management or flight duties within Sample-Company. For the time being Sample-Company uses the already existing and approved training part of the old FOM as OM-D. 0.1.2 Area of Operation The area of operation is defined and authorised between 35 North to 72 North and 010 West to 037 East. 0.1.3 Operations Specification A to A Operations and A to B Operations Non-scheduled Passengers and Cargo VFR Day only This manual is prepared for single-engine operations only 0.1.4 Terms and definitions: The meanings of words are as follows: Shall, must, has to, is to, and verbs used in present indicative form such as does, perform, etc., are used in an imperative, compulsory, mandatory sense. Should is used in a sense of strong recommendation.
May, might are used in a permissive sense to state the authority or permission to do the mentioned act. Must not, may not or no crew member may mean that nobody is authorized or permitted to do the act. Includes means includes but is not limited to. He, his, him, himself, are used for both male and female
A to A operations A to B operations Block-off Block-on Block time
Facilities, other than on an aircraft, which are adequate for pilots to take a break. The facility is at least equipped with comfortable seating possibilities for all crew members, is separated from the public and other working stations, is ventilated, isolated from heavy noise and gives the crew the possibility to relax and accordingly adapt clothing. The facility is located in an acceptable distance to a rest room. Take-off and landing are made at the same place. Take-off and landing are made at different places. The time when an aircraft is moving from its parking position for the purpose of taking off The time after flight, when an aircraft comes to a stop on the parking position and all engines are shut down. The time between an aircraft first moving from its parking place for the purpose of taking off until it comes to rest on the designated parking position and all engines or propellers are stopped. Any task that a pilot is required to carry out associated with the business of Sample-Company or any work for third parties for which remuneration is being received. A period which starts when a pilot is required by the operator to report for duty and ends 30 minutes after block on of last flight. If the duty was not connected to a flight duty period, it ends after finalizing work for the operator. A Flight Duty Period (FDP) is any time during which a person operates in an aircraft as a member of its crew. The FDP starts when the pilot is required by the operator to report for a flight or a series of flights; it finishes at block-on of the last flight on which he/she is an operating pilot. A 24 hour period commencing at 00:00 local time. A period of 8 hours falling between 22:00 hours and 08:00 hours local time. The hours between the end of evening civil twilight and the beginning of morning civil twilight or such other period between sunset and sunrise, as may be prescribed by the appropriate authority. Time at which the pilot starts the preparation of a flight or series of flights. Reporting time shall be at least one hour prior planned time of departure. All duty performed after reporting time and before flight are considered flight duty period. Circumstances of technical, meteorological or operational difficulties which become obvious after the crew has reported for a flight duty period, excluding reactional consequences of economic nature. 9/65
Local day Local night Night
0.2 System of amendment and revision The following system of amendment and revision applies to the entire Operations Manual System except where other official Manuals (AIP, VFR Manual, Jeppesen, AFM, ) are used. Amendment and revision are considered the same. Revision means a partial change to the Operations Manual and is numbered in sequence. When major changes need to be made, a new edition will be made. As the case may be required, revisions may be carried out as: Standard revision regularly and permanently performed changes on specific subjects in parts, chapters and/or subchapters; Temporary Revision time limited changes or amendments, published additionally to the revision in effect. Temporary Revisions are to be cancelled upon time limit or if not longer valid, appropriate or applicable; Urgent Revision when immediate amendments or revisions are required in the interest of safety, they may be published and applied immediately, provided that any approval required has been applied for and the FOCA is supplied with the intended revision. Immediate revisions may be published time limited as Temporary Revision or Standard Revision. 0.2.1 Responsibility 0.2.1.1 Responsibility of content, issue and revision The following personnel are responsible for the contents and the issuance of the different parts of the OM: OM Part S&QM PFO PCT CAM OM A OM A Quality Management System OM B OM C OM D CAME 0.2.1.2 Responsibility of Operations Manual holder Every Operations Manual holder is responsible for keeping his Operations Manual up to date, for entering the revisions correctly and for making sure that only the current version is in operation. On completion of every revision, each Operations Manual holder must sign and date the change in the Record of Revision. 0.2.2 Form of revision With the exception of Temporary Revisions, all revisions will be published in the form of printed, replacement of single pages. Handwritten amendments and revisions are not permitted except in situations requiring immediate amendment or revision in the interest of safety. 0.2.2.1 Temporary revisions Temporary revisions are printed on yellow paper. The start and end date of the temporary revision is printed on the lower left-hand corner. 0.2.3 Highlighting of Changes Any change to previous version will be marked by a vertical line on the border of the page, next to the text. The change indicators will be withdrawn in the next revision of that page. 0.2.4 Acceptance / Approvals of revisions The Federal Office of Civil Aviation (FOCA) must be supplied with all intended revisions including those of temporary and urgent nature. When the revision Sample-Issue 1, Effective Date: 1.1.2010 10/65
concerns any part of the Operations Manual, which requires approval or acceptance, this approval /acceptance must be obtained before the amendment or revision becomes effective and is distributed. 0.2.5 Annotation of page layout The pages of the Operations Manual of Sample-Company are layout as follows: Page header: Left corner: OM X In the middle: Title of the Chapter Right corner: Number of the Chapter Page footer: Left corner: Revision Status and Effective Date Right corner: page number 0.2.6 Distribution of manuals The Postholder Flight Operations, or delegated person, provides the following Operations Manual distribution: Place OM A OM B OM C OM D MEL FOCA Office Library Aeroplane Subcontracted Maintenance Accountable Manager Safety & Quality Manager Postholder Flight Operations Postholder Crew Training Postholder Ground Operations Continuous Airworthiness Manager Flight Crew Member
0.3 Operators declaration We, the undersigned, declare that the Operations Manual (OM) System, comprising parts A, B, C, D and associated extracts (if applicable) has been established and will be maintained in full compliance with the provisions of COUNCIL REGULATION (EEC) 3922/91 ANNEX III (EU-OPS). the OM-System complies with the terms and conditions of the companys Air Operator Certificate. we are responsible for the content of the OM and confirm that besides COUNCIL REGULATION (EEC) 3922/91 (and JAR-FCL, where applicable) all relevant national rules and regulations as well as ICAO standards and procedures are reflected in the different chapters. we know and understand the content and meaning of the OM and will perform our duties in full accordance with it. the detailed knowledge of the relevant content is mandatory to all flying, ground and managing personnel concerned and we undertake to ensure that they comply with the instructions given in the OM. we are aware of the fact, that the FOCA does not approve/accept the OM as such, but only specific parts thereof, as shown on the respective compliance list. The responsibility for the completeness and the correctness of the OM remains therefore solely with the Operator. Sample-Issue 1, Effective Date: 1.1.2010 11/65
Accountable Manager Name:___________________________ Post Holder Flight Operations Name:___________________________ Post Holder Crew Training Name:___________________________ Continuing Airworthiness Manager Name:___________________________ Post Holder Ground Operations Name:___________________________ Flight Safety Manager Name:___________________________ Safety & Quality Manager Name:___________________________ Signature:________________________ Signature:________________________ Signature:________________________ Signature:________________________ Signature:________________________ Signature:________________________ Signature:________________________
Date and Place ______________________________________________________
Accountable Manager Name Safety & Quality Manager Name
1.1.1 Organigram
Postholder Flight Operations Name
Postholder Ground Operations Name
Postholder Crew Training Name
Continuing Airworthiness Manager Name
1.2 Nominated postholders Sample-Company has nominated the following postholders according to EU-OPS1 and they are accepted by FOCA: Accountable Manager (AM) Name Contact Flight Operations (FO) Name Contact Crew Training (CT) Name Contact Continuing Airworthiness Manager (CAM) Name Contact Ground Operations (GO) Name Contact Flight Safety Manager (FSM) Name Contact Safety & Quality Manager (S&QM) Name Contact 1.3 Responsibilities and duties 1.3.1 The main responsibilities and duties are: Determination of the flight safety policy Allocation of responsibilities and duties and issuing instructions to individuals, sufficient for implementation of Sample-Company policy and the maintenance of safety standards Monitoring of flight safety standards, also by means of inspections Sample-Issue 1, Effective Date: 1.1.2010 13/65
Recording and analysis of any deviations from Sample-Company standards and ensuring corrective action Evaluating the safety record of Sample-Company in order to avoid the development of undesirable trends All conduct periodically a data evaluation as input to the management evaluation process according the provisions set in the quality system Promoting corporate culture for safety and quality 1.3.2 Individual responsibilities and duties of post holders: 1.3.2.1 Accountable Manager (AM) Responsible for the overall management of the company Responsible for the establishment and deployment of a formal written Safety & Quality Policy Statement Assures a safe operation and a proper maintenance of the aeroplanes in compliance with the valid standards and has the overall supervision of all Flight Operations Ensures sufficient funding and infrastructure for the entire operation & maintenance activities Has the overall responsibility of the safety & quality system including the frequency, format and structure of the internal management evaluation activities Assures a full cooperation with FOCA Is responsible to define and maintain a company culture, philosophy and safety culture Ensures/monitors/checks that each Postholder is fulfilling his duties and responsibilities including in regards to quality The ultimate responsibility and supervision as well as renewal of the Continuous Airworthiness Maintenance Organisation Approval (CAMO), Air Operator Certificate (AOC) and Operating Licence (OL). He has the corporate authority for ensuring that all operations and maintenance activities can be financed and carried out to the standard required by the Authority, and any additional requirements defined by the operator. He has the ultimate responsibility to provide the necessary resources for the implementation of corrective actions. He promotes corporate culture for safety and quality. 1.3.2.2 Post Holder Flight Operations (FO) Ensures and is responsible that the operation is carried out according to the valid legal rules and regulations such as EU-OPS 1, JAR-FCL 1 and national regulations and observes changes, amendments and/or revisions in national and/or international air legislation Ensures and is responsible for the safe operation of aeroplanes Manages, supports and is in charge of the pilots as superior and is responsible for their standard of performance Is responsible for the supervision of the licenses, medicals and ratings of all employed pilots. Is responsible for the compilation and content of the Operations Manual Part A, B and C Supervises and ensures that crewmembers apply procedures, performance and flight safety standards in accordance with the OM. In case of ineffectiveness and/or non-compliance takes corrective action. Development and implementation of standard operating procedures Sample-Issue 1, Effective Date: 1.1.2010 14/65
Ensures sufficient crew available for the scope of operation by developing planning guidelines and compilation in coordination with Ground Operations, controls the pilots schedules on a regular basis Is responsible for the crew scheduling, in compliance with the Duty Time Limitations Informs the AM about irregularities and occurrences of personnel and operative matters Organises the recruitment of new pilots and is member of the selection board Is responsible for the coordination and the regulatory reporting (in time) to the authorities within his field of competence (approvals, occurrence reporting). Sets the training objectives, compiles the annual qualification and administers the confidential pilot files, thus ensures the compliance with the regulations of FOCA/EU-OPS Feedback to the Postholder Crew Training regarding standard of performance, qualification and competence Defines together with the AM the intended routes and aerodromes to be serviced, and is responsible for the safe implementation Periodical data evaluation Designs a feed-back-system including closed loop principles and processes 1.3.2.3 Post Holder Crew Training (CT) Establishes the Training and Checking Programme according the training goals set by the postholder flight operations and in compliance with EU-OPS, JAR-FCL 1 and national regulations Responsible for procedures and administrative matters concerning training and checking Analyses and verifies training records for completeness and correctness Collection and storage of training records, files and documents Plans, organises, monitors and schedules training and checking in accordance with OM D Periodical data evaluation Is responsible for the compilation and content of the Operations Manual Part D Ensures adequate qualifications Ensures the use of adequately qualified training devices Selection and supervision of training and checking personnel Assesses and analyses the feedback from training and checking. If operations personnel do not achieve or maintain the required standard of performance, he performs immediate corrective action, either in crew re-training or adjustment of training and checking program and/or re-evaluation of procedures. Monitors the effectiveness of corrective action taken. Monitors services and standards of the subcontracted training and checking 1.3.2.4 Post Holder Ground Operations (GO) Periodical data evaluation Responsibility for the content of ground handling documents Responsible for storage and checks of flight related documents and files and other documentation Ensures that difficulties encountered in ground handling processes are solved and dealt through corrective actions 1.3.2.5 Continuing Airworthiness Manager (CAM)
Establishment of continuing airworthiness management contract in cooperation with the owner/operator. Establishment of an Aircraft Technical Log. Establishment of a Continuing Airworthiness Management Exposition (CAME), monitoring and amending the CAME and submission to FOCA for approval. Establishment and development of continuing airworthiness policy, including the approval of the maintenance Programs as required by M.A.302. Presenting on behalf of the owner/operator aircraft maintenance Programs and its amendments to FOCA for approval and provide a copy of the Programs to the owner. Analysis of the effectiveness of the Maintenance Program as required by M.A.708(b) & Appendix 1 to AMC M.A.302. Ensuring that the Quality System required by M.A.712 is effective in its application and any follow up actions required to address findings. Ensuring that owners/operators technical records are kept as required by M.A.305 and in accordance to part 1.3 of this CAME. Ensuring the validity of ARC. Presenting the continuing airworthiness records to FOCA on request. Ensuring work planning and follow up Ensuring technical follow up Ensuring that modifications and repairs (changes) are carried out to an approved standard Review of Airworthiness Directive status and ensure embodiment Non mandatory modification embodiment policy Ensuring that line and base maintenance is contracted whenever necessary Reporting any occurrences (according national law) to register NAA, EASA and the aircraft manufacturers. This includes both operational occurrences and occurrences related to maintenance findings, which fall outside the mandatory scheme. Ensuring that all defects discovered during scheduled maintenance or reported are corrected by an appropriately approved maintenance organisation. Ensuring that the aircraft is taken to an approved maintenance organisation whenever necessary, or that maintenance is carried out by authorised persons To coordinate scheduled maintenance, the application or airworthiness directives, the replacement of service life limited parts and component inspection to ensure the work is carried out properly. Ensuring that the mass and balance statement reflects the status of the aircraft. Initiate the airworthiness review or perform the airworthiness review to issue an ARC or send the recommendation to the responsible register NAA. Ensure that the Certificate of Airworthiness for each aeroplane operated/managed remains valid in respect to the expiry date specified on the ARC. 1.3.2.6 Flight Safety Manager (FSM) Is responsible for establishing and maintaining the flight safety programme Control, amendment and revision of the OM A 2.3 Accident Prevention and Flight Safety Programme To achieve and maintain risk awareness of all operations personnel involved in operation
Analysis data including hazard identification arising from the occurrence reporting system as described in OM A 11 Handling, notifying and reporting occurrences including the analyses of the anonym reporting system Collects and promulgates information involving accidents, incidents and occurrences and reassures that knowledge of relevant occurrences is disseminated that other persons and organizations may learn from and prevent them Establishes proposal and monitors corrective actions resulting from the accident prevention and flight safety programme Establishes periodical data evaluation 1.3.2.7 Safety Manager (SM) see also 1.3.2.8 Quality Manager He is the responsible and focal point for the development, administration and maintenance of the effective SMS: He has direct access to the Accountable Manager and relevant managing staff. He establishes, implements, maintains and further develops the SQMS on behalf of the Accountable Manager He facilitates hazard identification and safety risk analysis and management He monitors the implementation and effectiveness of corrective and preventive actions He provides periodic data evaluation reports on the organisations safety and safety performance as an input to the management evaluation. He maintains records and safety documentation He plans and organises staff safety training He advices and assists the respective post holders on safety matters He oversees hazard identification systems He is authorized to conduct safety audits of any aspect of the operation. He is involved in occurrence / accident investigations He monitors safety concerns in the aviation industry and their perceived impact in the organizations operations aimed at service delivery He coordinates and communicates (on behalf of the Accountable Executive) on safety issues within the organization, as well as with the National Authority, external agencies, contractors and stakeholders as appropriate He promotes corporate culture for safety and quality. 1.3.2.8 Quality Manager (QM) see also 1.3.2.7 Safety Manager He verifies by monitoring activity in the fields of flight operations, maintenance, crew training and ground operations, that the standards required by the Authority, and any additional requirements defined by the operator, are adequate and being carried out under the supervision of the relevant nominated Postholder. For this purpose he plans and ensures the implementation of the quality assurance activities (compliance monitoring): He has direct access to the Accountable Manager and to all parts of the operators and, as necessary, any sub-contractors organisation. Schedules, organises, delegates and monitors the audits Ensures that all audits properly documented, analyzed, distributed and stored Proposes action according found concerns or findings and recommended solutions
Ensures that auditors used do not have any day-to-day involvement in the area to be audited He monitors the implementation and completion of corrective action. He provides management with an independent assessment of corrective action, implementation and completion. He evaluates the effectiveness of corrective action through the follow-up process. He conducts periodically a data evaluation as an input to the management evaluation Is responsible for the revisions of the OM A 3 Quality System Ensures that personnel are trained in the relevant quality assurance activities. Note: it is a matter of fact that the two sources of requirements (EU-OPS 1 and ICAO SMM) are not (yet) harmonised. According to EU-OPS 1 the Q-Manager maintains a Quality Assurance Programme to ensure safe operation and airworthy aircrafts. In other words he is the Safety Assurance Manager or the compliance manager! As a conclusion it would be possible to combine the functions of Safety Manager and Quality Manager, if the function holder has specific know-how on both Safety & Risk Management and Quality Management especially Quality Assurance. This statement is confirmed by NPA 2008-22a - Authority and Organisation Requirements - Explanatory Note & Appendices:
The Agency would like to emphasise that the quality system concept, as known under the JAA system and in existing EASA Parts, is integrated as a compliance monitoring system becoming an element of the management system of an organisation. The management of this compliance monitoring system, including its programme, is part of the responsibilities of the safety manager.
A special emphasis has to be set on harmonising the responsibilities stated in 1.3.2.7 Safety Manager and 1.3.2.8 Quality Manager if the functions are assigned to two different persons. In this document the term Safety & Quality Manager is used. It is the operators decision to assign these functions to one or two persons. 1.3.2.9 Safety Review Board The Safety review board is a high level committee that considers strategic safety functions. It is chaired by the accountable manager and be composed of the nominated Post holders and the Safety & Quality Manager. The safety review board should monitor: safety performance against the safety policy and objectives the effectiveness of the SMS implementation plan and the effectiveness of the safety supervision of contracted operations It ensures that appropriate resources are allocated to achieve the established safety performance and gives strategic direction to the safety action group 1.3.2.10 Safety Action Group The safety action group reports to and take strategic direction from the safety review board. It comprises of managers, supervisors and staff from operational areas. The members are: Safety & Quality Manager (Chairman) relevant functions to be listed The safety action group must: oversee operational safety resolve identified risks assess the impact on safety of operational changes Sample-Issue 1, Effective Date: 1.1.2010 18/65
implement corrective action plans and ensures that corrective action is achieved within agreed timescales The safety action group must review the effectiveness of previous safety recommendations and safety promotion 1.4 Authority, duties and responsibilities of the commander The commander has the full authority over the flight, the aeroplane and all the passengers. His duty is the execution of a safe and efficient flight. His responsibility starts with the flight planning and ends with all the work after the flight. 1.5 n/a Duties and responsibilities of crew members other than the commander
The procedures and processes, within this chapter are defined and referenced to ensure standardisation, monitoring and supervision of every flight operation, company credentials and the qualifications of operations personnel. The overall system, procedures and processes are defined in the Operations Manual Part A, Chapter 2 Operational Control and Supervision, Chapter 3 Quality System and Chapter 11 Handling, Notifying and Reporting Occurrences. These standards must be followed and implemented to ensure that not only each flight, but all ensuing operations can be consistently and safely carried out. Where routine procedures fail, the traceability of all aspects of a flight operation must be ensured, as described in this and the above mentioned chapters, in order for corrective actions to be made and prevent any similar reoccurrence. The subjects of business steering, management and periodical evaluations of procedures and data are covered in the Operations Manual Part A, Chapter 3 Quality System. 2.1 Supervision of the operation by the operator 2.1.1 Air operators certificate The ultimate responsibility to ensure the validity of the air operator approvals, certificates and permits run concurrently and that the renewal procedures are followed within the time limits determined by the Federal Office of Civil Aviation (FOCA), lies with the Accountable Manager. The application for renewal has to be sent to FOCA latest 3 months prior to the expiry date. 2.1.2 Licence and qualification validity The privileges of licences, ratings, authorisations and/or certificates must not be exercised unless they are valid. All duties are supervised by the accountable manager and the assigned post holders. Within Sample-Company the following system is established to ensure that all the required licence, ratings and qualifications are valid: Sample-Companys system 2.1.3 Competence of operations personnel Operations personnel have to be capable of conducting safe, professional and economical flight operations. All management personnel must take responsibility for maintaining, monitoring and improving the competence of their direct reports. They must ensure that their direct reports are encouraged and trained to have up to date subject knowledge and proficient skills, so that each individual shall be motivated to retain interest in their profession and the companys welfare, by successfully implementing the operational philosophy and procedures, competently and completely. By continually assessing the competence of operations personnel, as described in the following table, improvements and corrective actions can be implemented to ensure that company target and goals are reached and maintained in accordance with company philosophy, policy and procedures. Responsible Person (Guarantor) Assessment Areas Supervised Person (Guarantee) Accountable Manager Sample-Issue 1, Effective Date: 1.1.2010
Frequency / Tool
OPERATIONAL CONTROL AND SUPERVISION At the end of the year. During entry assessment documented by Assessment Form
Ground Operations Flight Operations Crew Training Maintenance System
Leadership and command abilities Motivation of direct reports Communication skills / language skills Maintenance of company philosophy and spirit maintained Judgement and decision making skills Subject knowledge in aviation and within their specific subject area Reliability in carrying out their specific duties and tasks Analysis and feedback during and from official meetings Performed audits and quality inspections as required by the quality system Postholder Flight Operations General Motivation Attitude Loyalty Customer Service Team Co-operation Conscientiousness Reliability in carrying out their specific duties and tasks Enthusiasm Language skills Pilots Proficiency checks (OPC) Line checks Results of written exams Assembly and assessment of Feedback and Report forms, including any specific occurrence report Control / assessing of records and flight documents Discussions during briefings or meetings Flight Safety Assessment of Compilation Reports Manager Standard and quality of corrective actions resulting from the Accident Prevention and Flight Safety Programme Quality of adverse trends and deficiencies identified and the severities thereof Postholder Crew Training Training Captain Teaching ability and methods Flight/Class Rating Ability to deliver clear and concise Instructors information Briefing techniques Analysis of applicants errors, performance and results Ability to fill out precise forms and Sample-Issue 1, Effective Date: 1.1.2010
6 months 1 year, can be combined if flying season is less than 8 months Documentation TBD continuously
At the end of the year. During entry assessment documented by Assessment 21/65
OPERATIONAL CONTROL AND SUPERVISION records, with precise and clear constructive comments Motivation of direct reports Communication / Language Skills Results of examinations and ability to remain objective Analysis and assessment of training feedback forms Form
2.1.4 Control, analysis and storage of records, flight documents, additional information and data Documents, forms and reports are valuable tools for operational supervision, traceability and quality control. Concise and careful documentation of flight operations is essential to ensure efficient and effective operations, supervision and control, traceable and provable that they have been properly conducted. The control and analysis of these forms and records is constantly monitored by the relevant Postholder and by means of performed audits and quality inspections by the Quality Manager. Records and flight documentation shall be assessed, analysed and monitored regularly to ensure their correctness, completeness and accuracy. Any original information, or copies thereof, which concern the aeroplane, must be preserved for the required period and be accessible to the Federal Office of Civil Aviation (FOCA) and Quality Manager, even if Sample-Company ceases to be the operator of that particular aeroplane. System/methods/tools have to be defined by Sample-Company. 2.2 System of promulgation of additional operational instructions and information Changes at short notice shall be promulgated when ever possible in written form. If information has to be delivered orally, then a written confirmation shall be stored by the respective postholder. Tbd by Sample-Company. 2.3 Accident prevention and flight safety program The Accident Prevention and Flight Safety Programme is an independent monitoring of daily flight operations, to monitor adverse trends and is a tool to identify those occasions where routine procedures have failed and as a result enable corrective actions to be taken. It is not a programme designed to attribute blame, but to improve the level of flight safety. The aim of the Accident Prevention and Flight Safety Programme is to ensure that all operations personnel achieve and maintain risk awareness and prevent the occurrence of incidents and accidents, through detection, elimination, analysis and avoidance of potential hazards. Its aim is also to ensure that all the safety implications of each relevant incident or accident, and any similar previous occurrences, are assessed and disseminated, and as a result necessary action can be initiated, which thereby ensures that other persons and organisations may learn from them and prevent re-occurrence of a similar event. The Accident Prevention and Flight Safety Programme is proactive and all operations personnel are encouraged to communicate any information which may be important to the programme. If you have encountered an aviation situation which must be reported via the occurrence reporting system, as described in the Operations Manual Sample-Issue 1, Effective Date: 1.1.2010 22/65
Part A, Chapter 11 Handling, Notifying and Reporting Occurrences, this information will be fed into the programme and if you find any articles which may be relevant or interesting they should be posted to the Flight Safety Manager, via his personal mailbox. The Accident Prevention and Flight Safety Programme may only function if relevant information is reported and communicated to all operations personnel. The appointed person responsible for managing the Accident Prevention and Flight Safety Programme is the Flight Safety Manager, who reports directly to the Postholder Flight Operations. Information Resources Occurrence Reports (incl. Anonymous Reports) Source Frequency As specified in the OM On receipt A, Chapter 11 Handling, Notifying and Reporting Occurrences Official Accident / Incident BFU On issue of reports similar Investigation Reports to the operated aeroplane and/or operation specifications Operational Directives FOCA On receipt Flight Data Acquisition Flight Data Monitoring Regular acc. To Maintenance Program Commercially published Newspapers, Internet, On a regular basis articles on safety Aviation Literature Safety related documents Safety Manager On receipt Airworthiness Directives (AD) Aeroplane Manufacturer On receipt All Operator Telefax (AOT) 2.4 Operational control Flights are sold on mainly two different manners. Either the customer makes a request by telephone or on written basis or presents himself directly at the counter desk. First of all, information is required: What are the customer needs, what is SampleCompany able to offer? So the counter desk clerk tries to fit the customers request with the capability of Sample-Company. Either a voucher is sold and handed over to the customer, or the tickets are sold after determining the flight data (date, aeroplane, pilot). Tbd by Sample-Company Whenever the date is fixed, the aeroplane and a pilot have to be scheduled. The flight route is either a standard route, or has to be planned in detail by the pilot. In both cases, the pilot is responsible for proper data acquisition (flight preparation such as Meteo, Notam, Kosif, Fuel, Mass and Balance, Performance, Restrictions ). For performance calculations refer to OM-B, Chapter 2 and 4. The pilot is also responsible that all required documentation is carried on board (see 8.1.12). When there is no ATS flight plan required for the flight, then a flight notification has to be deposited at the C-Office, Form to be designed by Sample-Company. The aeroplane is prepared for the flight by (Tbd by Sample-Company). The customers are then presented to the pilot, who accompanies them directly to the aeroplane. They are seated according his instructions and then they have to be properly briefed for the flight. The flight is fully executed at pilots discretion. After landing, the pilot accompanies the customers at least outside of the airside area. Sample-Issue 1, Effective Date: 1.1.2010 23/65
The pilot is then responsible that all the required postflight duties (documentation, aeroplane, Tbd by Sample-Company) are completed. 2.5 Powers of the Authority The competent aviation authority (FOCA), whilst performing their duties to supervise and inspect flight operations or maintenance activities has the power to inspect flight or maintenance activities in our company. Those members of the aviation authority must be granted access to all documents which are relevant to flight safety and maintenance. Whenever such an inspection, including visits of the offices, should be requested by a member of the authority, he shall be accompanied by a competent member of the flight operations or the maintenance department.
The relation between a Safety Management System and a Q-System is explained in 3.2.1. It is recommended to establish a separate Safety & Quality Manual. Respective guidance material SQMS Basic Structure for Operators is provided on the FOCA webpage. If the Safety & Quality System is documented in such a separate Manual, the OM A chapter 3 nevertheless must consist at least of: (a) Safety & Quality policy; (b) A description of the organisation of the quality system; and (c) Allocation of duties and responsibilities. To facilitate the amendment of the Quality System the content of the following chapters 3.1 to 3.2 is identical to the first chapters of the separate S&Q-Manual The Safety & Quality Management System (SQMS) is defined in a separate SQMSManual. The following paragraphs provide a short overview over this SQMS. 3.1 Safety and Quality Policy, Organization and Documentation 3.1.1 Safety and Quality Policy see AMC OPS 1.035 (2.2) see ICAO SMM, Doc. 9859 (2nd Ed./2009), chapter 8.4 Management Commitment and Responsibility see NPA 2008-22c, OR.Gen.200 (1) Management System see NPA 2008-22c, AMC to OR.Gen.200(a)(1) Management System Safety Policy see NPA 2008-22c, AMC 1 to OR.GEN.200(b): Size, Nature and Complexity of the Activity See Hudson's Refined Just Culture Model (Origin: Shell "Hearts & Minds") see Reason's Decision Tree for Determining the Culpability of Unsafe Acts (Origin: Shell "Hearts & Minds") http://www.flightsafety.org/gain/just_culture.pdf Describe the safety and quality policy. This policy must also express the commitment to the standards listed in 3.1.1.1 Relevant external Standards and 3.1.4 SQMS-Documentation. A safety policy must include a commitment to - achieve the highest safety standards - observe all applicable legal requirements and international standards and best effective practices - provide appropriate human and financial resources - enforce safety as one primary responsibility of all managers - ensure that the policy is understood, implemented and maintained at all levels. The policy should ensure the following five aspects of a positive culture:
http://www.flightsafety.org/gain/just_culture.pdf
An atmosphere of trust in which people are encouraged (even rewarded) for providing essential safety-related information, but in which they are also clear about where the line must be drawn between acceptable and unacceptable behavior Informed Culture Learning Culture Those who manage an operate the system have An organisation must possess the willingness current knowledge about the human, technical, and the competence to draw the right conclusions organisational and environmental factors that From its safety information system and the determine the safety of the system as a Aspects of a will to implement major reforms whole positive Culture
An organisational climate in which people are prepared to report their errors and near-misses
A culture in which an organisation is able to reconfigure themselves in the face of high tempo operations or certain kinds of danger often shifting from the conventional hierarchical mode to a flatter mode
based on: Reason (1997): The components of safety culture
3.1.1.1 Relevant external Standards Sample-Company. complies with the following legal requirements EU-OPS 1 / JAR-OPS 3 JAR-FCL 1 / JAR-FCL 2 EASA Regulation No 2042/2003 Part-M ICAO Safety Management Manual Swiss Air Law FOCA Circular Advisories 3.1.1.2 Quality Objectives (Policy Deployment) Define how the safety and quality policy is deployed within the company. Preferably this process should be combined with the business planning and steering process of the organisation, where the definition and communication of annual goals are part of it. The corporate commitment to safety from the highest organisational level is essential including the non punitive policy for disciplinary matters. To be effective, corporate goals should always be followed by an action plan (who, what, until when?). It is recommended to synchronise the goal setting with the management evaluation In December, the Accountable Manager fixes annual company goals and the budget based on the safety & quality policy and the yearly adjusted strategy. . The company goals are the basis for the agreement of individual goals during the yearly employee's talk in January. . Any kind of company specific standard of safety performance must respect the safety and quality policy statement. Sample-Issue 1, Effective Date: 1.1.2010 26/65
3.1.2 Safety & Quality Management Organisation & Accountabilities see AMC-OPS 1.035 (2.1, 2.2.2, 2.4) see EU-OPS 1.175 (1), (2) see ICAO SMM, Doc. 9859 (2nd Ed./2009), chapter 8.5 Safety Accountabilities & 8.6 Appointment of Key Safety Personnel see NPA 2008-22c, OR.Gen.200 (3) Management System see NPA 2008-22c, OR.Gen.210 (a)(b) Personnel Requirements see NPA 2008-22c, AMC 1 and 2 to OR.Gen.200(a)(3) Organisation & Accountabilities see NPA 2008-22c, AMC OR.Gen.200(a)(6) Management System see NPA 2008-22c, GM to OR.GEN.200(a)(6) Organisation Manual - Content To avoid redundancies and contradictions, this chapter should refer to the relevant chapter in the Operations Manual. In small and very small organisations (see see AMC OPS 1.035 (7.2) the post of the Accountable Manager and the Quality Manager may be combined (see AMC OPS 1.035 (2.4.5) 3.1.2.1 Organisation The company's organisational structure and the safety & quality system related roles, duties, responsibilities, accountabilities and authorities of managing staff such as Accountable Manager (AM) Nominated Postholder Flight Operations (PFO) Nominated Postholder Ground Operations (PGO) Nominated Postholder Crew Training (PCT) Continuing Airworthiness Manager (CAM) Flight Safety Manager (FSM) Safety Review Board (SRB) Safety Action Group (SAG) are specified in the Operations Manual Part A, chapter 1.1, 1.2 and 1.3.
3.1.3 Purpose of the Safety & Quality Management System See AMC OPS 1.035 (2.3) The Safety & Quality Management System of Sample-Company ensures: a high awareness of the employees with regard to safety a systematic recording and analysis of any kind of feedback incl. occurrences and latent conditions pro-active gathering of safety relevant data re-active, pro-active and predictive analysis of hazards and assessment of their risks eradication, mitigation and maintenance of risks to or below acceptable levels monitors the compliance, implementation, effectiveness and efficiency of company specific and safety related policies, standards and procedures for flight and ground operations, training and the continuing airworthiness management of the aircrafts (as listed in chapter 3.1.1.1 Relevant external Standards and 3.1.4 SQMS-Documentation systematic implementation and monitoring of corrective actions ensures an evaluation of the overall effectiveness of the organisation to achieve stated objectives to ensure continuous improvement
3.1.4 SQMS-Documentation See NPA 2008-22c, OR.Gen.200 (6) Management System Organisation Manual see AMC to NPA 2008-22c, OR.Gen.200 (6) Organisation Manual - Content Sample-Company. set up the manuals listed below. The application and implementation of those documents contribute to ensure safe operation and airworthy aircrafts. Operations Manual A, B, C and D Continuing Airworthiness Management Exposition CAME Cabin Safety Procedure Manual Emergency & Accident Handling Manual The SQMS itself enables the company to predictively, proactively and reactively manage the risks and to ensure the compliance with and the appropriateness of the company specific manuals. 3.1.4.1 Overview over the Sample-Company.' Safety & Quality Management System
S&Q-Manager
Safety & Quality Policy Objectives, Safety Indicators, Resources
nit ori ng
Analysing occurences & hazards Corrective, preventive actions Recording occurences & hazards
Data Evaluation & RiskAssessment
Legal Legal RequireRequirements ments
Operation / /Maintenance Operation Maintenance
Incidents, accidents, non-conformities, non-compliances, irregularities & potential hazards
Fulfilment Fulfilment of legal reof legal requirements quirements
Core Elements: Element of Responsible SQMS
Policy Strategy Resources Annual Goals AM AM
commitment to safety and quality rework of strategy based on management evaluation and company environment definition of annual goals including measurable safety indicators defining of internal safety standards
SQMS ch. 1 & OM A ch. 3 SQMS ch. 1
Operations PH Flt Ops PH CT
OM A to D CAME &
OM A Element of SQMS
SAFETY & QUALITY MANAGEMENT SYSTEM Responsible
PH Gnd Ops CAM FSO
SQMS ch. 5
Feedback & Reporting All Employees
S&QM Auditors PH Flt Ops PH CT PH Gnd Ops CAM FSO S&QM AM PH Flt Ops PH CT PH Gnd Ops CAM FSO S&QM Managing staff
ensuring conformity with internal standards and requirements by means of controlling and supervision (inspections!) of the daily activities analysis of feedback & reports Flight data monitoring supervision of relevant subcontractors initiation and monitoring of implemented actions identification and reporting of divergences, nonconformities and (potential) hazards incl. RiskAssessment Investigations of accidents and serious incidents to - determine root causes, - make safety recommendations and - thereby prevent accidents independent auditors monitor the adherence to standards and requirements by means of audits line superiors or supervisors monitor the adherence to internal standards and requirements during daily business by means of inspections. collation and evaluation of data in the specific field of activity to identify trends and systematic gaps. drawing conclusions resulting form the data evaluation identification of hazards, assessment of risks based on likelihood and severity, risk mitigation and communication evaluation of overall effectiveness of organisation and achievement of goals / safety indicators based on data evaluation
SQMS ch. 4, SQMS ch. 8 SQMS ch. 7 SQMS ch. 4, 5, 6, 7, 8 SQMS ch. 4
SQMS ch. 9
SQMS ch. 6
SQMS ch. 11
SQMS ch. 3
Controlling / Management Evaluation
Emergency and Response Plan
Accountable Manager (in collaboration with PH, CAM, S&QManager and FSO) Accountable Manager
Ensuring that there is orderly and efficient transition from normal to emergency operations; delegation of emergency authority; assignment of emergency responsibilities; authorization by key personnel for actions contained in the plan; coordination of efforts to cope with the emergency; and
OM A ch. 10
SAFETY & QUALITY MANAGEMENT SYSTEM Responsible Explanation
safe continuation of operations or return to normal operations as soon as possible.
3.2 Introduction to Safety & Risk Management Distinction between Quality Management and Safety Management Systems It is of vital importance to realise the difference between the following management systems: System Purpose Legal / normative Basis
Quality Management System (Quality System) general term! Quality System for Operators Aviation! Safety Management System general term! Ensuring the fulfilment of customer requirements and product / service related legal requirements focus is product/service quality ISO 9001 Quality Management
Management System general term!
Ensuring safe operations and airworthy aircrafts focuses on safety mainly focuses on safety assurance activities A systematic, explicit and comprehensive process for managing safety risk. Ensuring safe production and service delivery by corporate approach to reduce harm for employees and environment focuses on safety focuses on risk-management (risk-identification and mitigation) AND safety assurance activities System to establish policy and objectives and to achieve those objectives NOTE: A management system of an organization can include different management systems, such as a quality management system, a safety management system, a financial management system or an environmental management system.
EU-OPS 1.035 JAR-OPS 3.035 EASA Part M A.712 ISO 31000 RiskManagement In Aviation: ICAO Safety Management Manual
In Aviation: NPA 2008-22c Organisation Requirements: OR.GEN.200 Management System
Therefore Q-System according to EU-OPS 1.035 / JAR-OPS 3.035 must be considered as part of an effective Safety Management System. 3.2.1 Relation between Safety Management System and Q-Systems in Aviation The following picture reflects that the classical Quality System according to JAR- or EASA-requirements provides Safety Management System important elements of a Safety acc. to ICAO Safety Management Manual Management System such as auditing, feedback & reporting and data Q-System evaluation. acc. to OPS x.035 Theoretically we could talk about a Safety Management System and automatically all the Safety Assurance activities as defined in Q-Systems in Aviation would be included. For practical reasons it is recommended to talk about a Safety and Quality Management System to emphasise that all requirements coming from ICAO SMM and OPS 1.035 are covered. Sample-Issue 1, Effective Date: 1.1.2010 30/65
3.2.2 Mitigation / Reduction of Risks The core question to answer is: Can we accept the residual risks?
Hazard Risk monitoring
/ c om stem sy f the mit o
Risk accept (ALARP*) monitoring reduce Further mitigation new fences Risk
ALARP = as low as reasonably practicable
3.2.3 Paradigm Change Today's quality systems according to EU-OPS 1 / JAR-OPS 3 consist of proactive and reactive quality assurance activities. Those systems must be further developed to be more pro-active and even predictive. Effective Safety Management bases on three approaches: Reactive Safety Management Pro-active Safety Management Predictive Safety Management 3.2.3.1 Reactive Safety Management Based on Investigation of accidents and serious incidents Based upon the notion of waiting until something breaks Important is that also triggering causes and contributory factors to risks are identified Analysis of "what happened and why?" e. g. Analysis of occurrence reports 3.2.3.2 Pro-active Safety Management Based on mandatory and voluntary reporting systems, safety audits and surveys Based upon the notion that failures can be minimised by identifying safety risk within a system before it fails and that necessary actions can be taken to reduce such risks Analysis of "what happens and why?" Risk-Analysis of already implemented procedures before incidents occur. 3.2.3.3 Predictive Safety Management Aggressively seeking information from variety of sources which may be indicative of emerging safety risks Based upon the notion that we have to look for trouble and not to wait for it. Sample-Issue 1, Effective Date: 1.1.2010 31/65
Analysis of "what could happen and why?" Risk-Analysis of new procedure before implementation
4.1 Crew Composition All aeroplanes of our company are single pilot aeroplanes. In the whole field of our operations a safety pilot is not foreseen. The pilot must be qualified as commander of the respective aeroplane. He must assure that he has carried out 3 take-offs and 3 landings within the last 90 days on the respective class or type of aeroplane. He must not accept the flight assignment if its foreseeable that he will exceed the flight and duty time limitation prescribed in chapter 7 of this OM-A. 4.2 Designation of the commander In our single pilot operation the pilot is the commander. He shall have successfully completed a command course as specified in the OM-D. 4.3 n/a Flight crew incapacitation
4.4 Operation of more than one type According EU-OPS1.980 there are no restrictions to our pilots engaged in the operations with single pilot classes of piston engine aeroplanes under VFR by day. (Attention! App 1 to OPS 1.980(a)(1)(III/iv): Turbo-propeller aircrafts are restricting!)
5 QUALIFICATION REQUIREMENTS
5.1 General Sample-Company is holding a VFR A to A AOC. All training and checking programs for operations personnel are to be found in the OM D. 5.2 Flight crew Pilots shall be holders of either a JAR-FCL CPL(A) License, or a national BBLicense, with the relevant class/type ratings included. Holders of the national BBLicense are restricted to Swiss territory only! The medical requirements are according JAR-FCL3 or Swiss national law. 5.3 n/a Cabin crew
5.4 Training, checking and supervision personnel Refer to OM-D 5.5 Other operations personnel Refer to OM-D
6.1 Crew health precautions A pilot shall not perform duties on an aeroplane if he is in any doubt of being able to accomplish his assigned duties, or if he knows or suspects that he is suffering from fatigue, or feels unfit to the extent that the flight may be endangered. A pilot must report unfitness to the operations office when assigned for duty. Pilots are responsible for the renewal of their medical. 6.1.1 Alcohol and other intoxicating liquor A pilot shall not consume alcohol of any nature within 8 hours of scheduled reporting time and while on active duty. A pilot shall not commence a flight duty period with a blood alcohol limit in excess of 0.2 pro mille. 6.1.2 Narcotics, Drugs, Sleeping tablets, Pharmaceutical preparations Holders of medical certificates shall not take any prescription or non-prescription medication or drug, or undergo any other treatment, unless they are completely sure that the medication, drug or treatment will not have any adverse effect on their ability to perform their duties safely. If there is any doubt, advice shall be sought from an Aeronautical Medical Examiner (AME). 6.1.3 Immunisation For our flights within territory of Switzerland there are no specific vaccinations required. In case of any (private) vaccination/revaccination, the treatment shall take place not less than 24 hours before commencement of flight duty. 6.1.4 Deep diving Scuba divers have to respect the specific decompression calculations according to the number of performed transitions and depth. Pilots whose sporting activities include deep sea diving to a depth up to 10 meters with no decompression shall not fly within 48 hours of completing such diving activity. 6.1.5 Blood donation Pilots donating blood must wait for a reasonable period of time before beginning a flight duty. 6.1.6 Meal precautions prior to and during flight Sensible precautions should be taken to avoid the risk of food poisoning. Although eating is not usual during the flight, pilots should pay attention to eat and drink enough during the day, especially before the flight. 6.1.7 Sleep and rest A pilot shall not perform duties on an aeroplane if he knows or suspects that he is suffering from fatigue, or feels unfit to the extent that the flight may be endangered. For duty and rest time regulations refer to chapter 7. 6.1.8 Surgical operations Aero-medical advice/release must be sought prior to returning to flight duties following any surgical procedure.
Flight and duty time limitations and rest requirements
7.1.1 General All information about flight and duty time limitations and rest requirements as well as the rules about accedences of flight duty time limitations and/or reductions of rest periods are established for all pilots of Sample-Company and are in compliance with EU OPS1 Subpart Q and the complementary national provisions of Switzerland. All flights are scheduled as to be completed within the allowable flight duty period, taking into account the time necessary for all pre-flight duties, all subsequent flights, and all post flight duties. Sample-Company will publish duty rosters for its pilots covering one calendar year. Additionally non scheduled short time duty requests are also possible. Both, the individual pilot and Sample-Company are responsible for strict observance of these regulations. No pilot shall begin a flight duty period if it is foreseeable that duty time limitations as stated within this OM A chapter 7 will be violated. For the calculation of the duty time, every other professional activity is to be taken into account. 7.1.2 Operators Responsibilities Sample-Company ensures that the pilot is fit for flight and has followed the duty and rest time regulations. For this purpose a supervision tool is established by SampleCompany. Tbd by Sample-Company. 7.1.3 Authority of the pilot The pilot shall in case of special circumstances which could lead to severe fatigue reduce the actual flight duty time. A pilot shall not operate an aeroplane if he knows that he is suffering from or is likely to suffer from fatigue or feels unfit, to the extent that the flight may be endangered. 7.1.4 Flight and Duty Hour Limitations 7.1.4.1 Duty Hour Limitations Any work which a pilot performs on behalf of Sample-Company shall count as duty time. Sample-Company shall ensure that the total duty period to which a pilot is assigned does not exceed: 190 duty hours in any 28 consecutive days, spread as evenly as practicable throughout this period; and 60 duty hours in any 7 consecutive days, and 2000 hours per calendar year After the last flight during a FDP, Sample-Company plans pilots 30 minutes for post flight work counting as duty time only. Any work which a pilot performs privately for a third party and for which remuneration is being received shall count towards duty time limitations. The pilot shall inform Sample-Company of any such activity to ensure that duty time restrictions are not being exceeded. 7.1.4.2 Block Hour Limitations Sample-Company shall ensure that the total block time of the flights on which an individual pilot is assigned as an operating pilot does not exceed 100 block hours in any consecutive 28 days; and 900 block hours per calendar year
Any block time for which remuneration is being received shall count towards maximum block hour limitations. If a pilot is flying for a third party or privately for financial gain, all block hours shall be communicated to Sample-Company to ensure that no block hour limitation is being exceeded. 7.1.4.3 Maximum Daily Flight Duty Period (FDP) The maximum basic daily FDP is 12 hours. These 12 hours will be reduced when there are several landings according to the following table: Number of Landings Max daily flight duty period in hours Up to 4 12 5 11 6 10 7 or more 9 Sample-Company plans all pilots to report 60 minutes before scheduled time of departure of first flight. This shall provide ample time allowing all pilots to perform safety related pre flight duties such as flight planning and preparation of the aircraft before departure. 7.1.5 Rest time The minimum rest which must be provided before undertaking a flight duty period shall be at least as long as the preceding duty period or 12 hours whichever is the greater. After a duty period of 7 days (168 hours) a rest period of a minimum of 36 hours (including 2 local nights) is required. 7.1.6 Recording Sample-Company maintains records of duty and block times of its pilots. If the records held by the operator do not cover all of the pilots flight duty, duty or rest periods, the pilot concerned shall maintain an individual record of his service. Furthermore the pilot shall present his records on request to any operator who employs his services before he commences a flight duty period. Records shall be preserved for at least 15 calendar months from the date of the last relevant entry. 7.1.6.1 Recording of Duty, Flight Duty and Rest Periods by the Operator Block times Start, duration and end of each duty or flight duty period Rest periods and days free of all duties Copies of these records will be made available to the pilot upon request. 7.1.6.2 Recording of Duty, Flight Duty and Rest Periods by the Pilot Block times Start, duration and end of each duty period or flight duty period of all professional activities Rest periods and days free of all duties Sample-Company may request a copy of these records. 7.2 Exceedances of flight and duty time limitations and/or reductions of rest periods If on the final sector within a FDP unforeseen circumstances occur after take off, that will result in a FDP exceedance, the flight may continue to the planned destination or alternate. The pilot shall submit a written report to Sample-Company flight operations management whenever a limitation has been violated. Sample-Issue 1, Effective Date: 1.1.2010 37/65
Whenever the above mentioned exceedance or modification is beyond one hour, Sample-Company will send a copy of the above mentioned report to FOCA by email: occurrence@bazl.admin.ch or by fax on number +41 31 323 5983 within 28 days of the occurrence. Additionally, together with the report from the pilot, SampleCompany operations management provides a written statement explaining situation and possible countermeasures to avoid future reoccurrence.
8.1 Flight preparation instructions In general the defined standard routes are flown, but may be adapted to the customers request. 8.1.1 Minimum flight altitudes For determination of the minimum flight altitude following criteria have to be considered: The prescribed minimum flight altitudes according Swiss aviation law VFR route altitudes according the Swiss ICAO VFR chart For any part of the flight, the flight altitude has to enable a safe forced landing The minimum flight altitudes prescribed by Sample-Company for the respective route Aeroplane performance with intended payload Weather hazards Noise Availability of maps and charts 8.1.2 Criteria and responsibilities for the authorisation of the use of aerodromes 8.1.2.1 General Only aerodromes are authorised to use as destination and alternate that are considered satisfactory for the type of aeroplanes and operations concerned taking full account of the applicable performance requirements and runway characteristics in every respect. In addition, it should be anticipated that, at the expected time of use, the aerodrome will be available and equipped with necessary auxiliary services, such as communications and weather reporting. The PIC shall ensure that the departure and approach routes established by the aerodrome operator are followed. Sample-Company ensures that in the cases where a special approval by the state of the aerodrome is required, the associated requirements are observed. 8.1.2.2 Aerodrome Categorisation Aerodromes are categorised according their difficulty into three categories, A, B and C. The least demanding aerodromes are category A, category B and C would be applied to progressively more demanding aerodromes. This method is used by the Postholder Flight Operations, who is responsible of categorising aerodromes, crew-scheduling and to schedule only crewmembers appropriately qualified to operate into the planned aerodromes. Category Aerodrome description PICs qualification At least one runway with no performance limited No special A procedure for take-off and/or landing qualification required Does not satisfy the Category A requirements or which requires extra considerations such as Unusual local weather conditions or Refer to OM A 5.2 Unusual characteristics or B Flight Crew Performance limitations or Any other relevant considerations including obstructions, physical layout, special procedures C Requires additional considerations to a Category Refer to OM A 5.2 Sample-Issue 1, Effective Date: 1.1.2010 39/65
B aerodrome which require special training Flight Crew The respective table of Aerodrome Categories is found in the OM C. 8.1.2.3 Alternate criteria As an alternate airport any category A and B Airport may be chosen. Category C airports may be chosen under special circumstances such as: emergency situation, precautionary landing. 8.1.3 Methods for establishing aerodrome operating minima The standard VFR operating minima are applied. 8.1.3.1 Take-Off For Take-off Sample-Company ensures that the unfactored take-off distance, as specified in the Aeroplane Flight Manual (AFM) does not exceed: when multiplied by a factor of 1.25, the take-off run available; or when stop way and/or clearway is available, the following: the take-off run available; when multiplied by a factor of 1.15, the take-off distance available; and when multiplied by a factor of 1.3, the accelerate-stop distance available. Therefore the following points are taken into account: the mass of the aeroplane at the commencement of the take-off run; the pressure altitude at the aerodrome; the ambient temperature at the aerodrome; the runway surface condition and the type of runway surface; the runway slope in the direction of take-off; and not more than 50 % of the reported head-wind component or not less than 150 % of the reported tail-wind component. 8.1.3.2 Landing The calculated landing distance for a landing from 50ft above the threshold must not exceed 70% of the landing distance available at any aerodrome. Therefore the following points are taken into account: the altitude at the aerodrome; not more than 50 % of the head-wind component or not less than 150 % of the tail-wind component. the runway surface condition and the type of runway surface; and the runway slope in the direction of landing; on a wet runway, the increment prescribed in the AFM is applied; if the AFM does not give any information, the required landing distance is multiplied by a factor of 1.15. 8.1.4 En-route operating minima Planning criteria consider following conditions: the aeroplane must not be assumed to be flying, with the engine operating within the maximum continuous power conditions specified, at an altitude exceeding that at which the rate of climb equals 300 ft per minute; and the assumed en-route gradient shall be the gross gradient of descent increased by a gradient of 0,5 %. Factors, such as temperature, terrain, unfavourable meteorological conditions (e.g. severe turbulence and descending air currents, corrections for temperature and pressure variations from standard values) have to be considered. 8.1.5 Presentation and application of aerodrome and en-route operating minima
Specific aerodrome operating minima are presented in the Operations Manual C, VFR Manual Switzerland. For short notice/term changes, NOTAM and KOSIF have to be considered prior to commencement of flight. A pilot may nevertheless elect to operate to higher minima than those mentioned above if he considers these minima might compromise the safety of his aeroplane or his passengers. 8.1.6 Interpretation of meteorological information Refer to the meteorological information bulletin METEO issued by Meteo Schweiz and the Aero Club Switzerland VFR Guide 8.1.7 Determination of the quantities of fuel and oil 8.1.7.1 A to A flights For A to A flights the minimum final reserve after landing must be equal to ensure a 45 minutes flight time. 8.1.7.2 A to B flights The pre-flight calculation of usable fuel required for the flight shall include: Taxi fuel: Fuel consumed before take-off, if significant Trip fuel: Fuel to reach the destination Reserve fuel: Contingency fuel: Fuel that is not less than 5 % of the planned trip fuel or, in the event of in-flight re-planning, 5 % of the trip fuel for the remainder of the flight Final reserve fuel: Fuel to fly for an additional period of 45 minutes Alternate fuel: Fuel to reach the destination alternate via the destination, if a destination alternate is required Extra fuel: Fuel that the commander may require in addition to the calculation from above 8.1.8 Mass and centre of gravity 8.1.8.1 Definitions Dry Operating Mass: The total mass of the aeroplane ready for a specific type of operation excluding all usable fuel and traffic load. This mass includes the airplanes basic empty mass and the PIC and his baggage. Maximum Take-off Mass: The maximum permissible total aeroplane mass at the start of the take-off run. Maximum Landing Mass: The maximum permissible total aeroplane mass upon landing under normal circumstances. Traffic Load: The total mass of passengers, baggage and cargo, including any non-revenue load. 8.1.8.2 Methods, procedures and responsibilities for preparation and acceptance of mass and centre of gravity calculations Prior each flight the PIC is responsible for a proper mass and balance documentation. Each PIC determines for all aeroplanes he flies the actual Dry Operating Mass by adding his proper mass, including all his baggage, to the aeroplanes basic empty mass. Sample-Issue 1, Effective Date: 1.1.2010 41/65
Starting with this Dry Operating Mass he calculates the mass and balance by adding the traffic load and all the fuel intended for the flight. By signing the mass and balance documentation the PIC confirms that the mass and balance limitations of the aeroplane are not exceeded. 8.1.8.3 The policy for using either standard and/or actual masses Due to the small seating capacity only actual masses are used. 8.1.8.4 The method for determining the applicable passenger, baggage and cargo mass The passenger mass is established by use of a verbal statement by, or on behalf of, each passenger and adding to it 5 kg to account for hand baggage and clothing. The PIC responsible for boarding passengers must assess whether the verbally stated mass and the mass of passengers hand baggage and clothing is reasonable. If he believes the given masses are inaccurate, he must increase them according to his experience and his own judgment to avoid gross inaccuracies. 8.1.8.5 The applicable passenger and baggage masses for various types of operations and aeroplane type n/a 8.1.8.6 Mass and balance documentation For the specific aeroplane mass and balance documentation refer to OM B, Chapter 6 Mass and Balance. The PIC must ensure that the following items are correctly on the documentation: Aeroplane registration and type Flight date PICs name Dry Operating Mass with the corresponding CG Mass of the fuel at take-off Mass of the trip fuel Distribution of the traffic load Take-off mass and CG Landing mass and CG Zero fuel mass and CG (if applicable) Limiting mass and CG values 8.1.8.7 Last minute changes procedures Last minute changes require a new mass and balance calculation. 8.1.8.8 Specific gravity of fuel and oil For the specific gravity the values of the AFM are used. 8.1.8.9 Seating policy/procedures According mass and balance documentation. 8.1.9 ATS flight plan Whenever no ATS flight plan is submitted, a flight notification (refer to OM-A, Chapter 2.4) has to be deposited. 8.1.10 Operational flight plan 8.1.10.1 A to A operations n/a 8.1.10.2 A to B operations Under VFR by day the operational flight plan may be simplified as follows: Aeroplane registration Aeroplane type and variant Sample-Issue 1, Effective Date: 1.1.2010 42/65
Date of flight Name of pilot Place of departure Time of departure (actual off-block time, take-off time) Place of arrival (planned and actual) Time of arrival (actual landing and on-block time) Route and route segments with checkpoints/waypoints, distances, time and tracks Planned cruising speed and flying times between check-points/waypoints. Estimated and actual times overhead Planned altitudes and flight levels Fuel calculations (records of in-flight fuel checks) Fuel on board when starting engines Alternate(s) for destination and, where applicable, take-off and en-route Relevant meteorological information/ATIS
8.1.11 Operators aeroplane technical log The responsibilities and the use of the operators aeroplane technical log must be described, including samples of the format used. An example may be found in the TGL-44, Section 4/Part 3, page 44-11 Tbd by Sample-Company
1 Operators name 2 Must be filled for
and address pre-printed or filled in by hand
each day ; and each flight crew 3 Sheet number (e.g. yy-nn) must be pre-printed or printed by hand. All sheets must be identifiable and numbered according to a continuous system that offers the same security when hand printed as when pre-printed. 4 The commanders signature states that everything on this sheet is correct 5 For flights from A to A, a summary entry may be made. All other flights such as A to B etc., for each flight an entry must be made. 6 Such as Private, Commercial, Technical, Training, Sailplane towing etc. 7Number of landings if summary entry 8 Flight Preparation according the Operations Manual (commanders initials) state that: 1. Mass and Balance is within Limit
2. Pre-flight check is done 3. Technical status is checked and aeroplane accepted by the commander 4. Passengers manifest/documentation performed
Fuel on board (state the units unless pre-printed) Report (Operation, Technical, Others): if no report needs to be made state - NIL - If a report must be made state (mark) the type of report 11 Number each observation sequentially for each log sheet. 12 If de- or anti-icing has been applied, state time and amount and kind of fluid applied or other action taken, e.g. mechanical removal of snow or ice, If oil has been filled, state the time and amount 13 Use the same number as the corresponding observation to link report and response.
10 Incidents/Occurrences/Observations
8.1.12 List of documents, forms and additional information to be carried on board the Certificate of Registration the Certificate of Airworthiness the Airworthiness Review Certificate (ARC) the original or a copy of the Noise Certificate (if applicable), including an English translation, where one has been provided by the Authority responsible for issuing the noise certificate the original or a copy of the Air Operator Certificate the Aircraft Radio Licence the original or a copy of the Third Party Liability Insurance Certificate(s) a valid pilot licence with appropriate rating(s) for the purpose of the flight a valid medical the current parts of the Operations Manual relevant to the duties of the pilot; they have to be easily accessible the current Aeroplane Flight Manual * the simplified Operational Flight Plan details of the filed ATS flight plan * appropriate NOTAM/AIS briefing documentation * appropriate meteorological information mass and balance documentation * notification of special categories of passenger such as security personnel, if not considered as crew, handicapped persons, inadmissible passengers, deportees and persons in custody * notification of special loads including dangerous goods including written information to the commander as prescribed in OPS 1.1215 (c) current maps and charts and associated documents for the intended flight any other documentation which may be required by the States concerned with this flight, such as cargo manifest, passenger manifest etc forms to comply with the reporting requirements of the Authority and the operator * Need not be carried for A to A VFR operations of single engine aeroplanes by day 8.2 Ground handling instructions 8.2.1 Fuelling procedures The PIC is responsible for the refuelling process. He assures that: the fuel quantity on board is sufficient for the intended flight or series of flights and meets the figures in the mass and balance documentation the correct fuel type is used the fuel truck or other fuel installation is earthed to the aeroplane structure before the hose is extended, and remains so earthed until refuelling is completed smoking is not permitted while refuelling is in progress for aeroplanes where fuel tank caps are opened for fuelling it shall be ensured that they are properly secured Sample-Issue 1, Effective Date: 1.1.2010 44/65
after fuelling the fuel drains are operated to check for water content or other contamination the fuel counter readings, on the fuel truck or other installation, at the start and finish of refuelling reflect accurately the fuel uplift as indicated on the aeroplane fuel quantity gauges, and a gross error check is carried out the aeroplane fuel gauges indicate that the tanks have been filled to the required levels and a visual check confirms proper gauge indication nobody is on board as long as the fuelling is in progress 8.2.2 Aeroplane, passengers and cargo handling procedures related to safety On the ramp the aeroplane has to be positioned so as not to endanger any third parties. The aeroplane has to be secured against involuntary moving either by setting parking brakes or using chocks. Any ground equipment shall only be operated by adequately trained personnel. It has to be removed in due time. Smoking and the use of open fire on the ramp is strictly prohibited. Passengers shall always be accompanied when they are moving on the ramp. Special attention shall be paid when children/infants are in the vicinity or carried on board. Extreme care shall be taken while embarking and disembarking passengers. The PIC is responsible for the loading and securing of the items in the aeroplane. He also ensures that all the passengers seat belts are fastened. Passengers over the age of 2 years shall be allocated a separate seat. Multiple occupancy of an adult and an infant up to but not including 24 months old is permitted, providing the infant is properly secured by loop belt supplementary to the adults safety belt harness. The engine shall only be started up after all passengers are on board and the doors are closed. The doors shall not be operated by untrained personnel. 8.2.3 Procedures for the refusal of embarkation Persons who appear to be intoxicated or who demonstrate by manner or physical indications that they are under the influence of drugs, except medical patients under proper care, shall be refused embarkation. 8.2.4 De-icing and anti-icing on the ground Tbd by Sample-Company 8.3 Flight procedures On a VFR flight a pilot shall only commence take-off when the appropriate weather reports or forecasts, or any combination thereof, indicate that the meteorological conditions along the route will, at the appropriate time, be such as to render compliance with these rules possible. 8.3.1 VFR/IFR policy Sample-Company operates strictly VFR. 8.3.1.1 Use of Air Traffic Service (ATS) Use of Air Traffic Services: For VFR operations of single engine aeroplanes by day, non mandatory contact with ATS shall be maintained to the extent appropriate to the nature of the operation. For search and rescue services to be ensured strictly adherence to 8.1.9 is required. 8.3.2 Navigation procedures VFR navigation on basis of dead reckoning is normally applied. GPS or conventional Radio-Navigation-Systems may be used as back-up. Sample-Issue 1, Effective Date: 1.1.2010 45/65
If weather or any other operational reason requires in-flight re-planning following conditions have to be considered: Minimum flight altitudes Airspace structure and restrictions For any part of the continuing flight the flight altitude has to enable a safe forced landing In case of communication failure the transponder is to be set on 7600. Standard procedures (VFR Manual) and any local procedures shall be followed. 8.3.3 Altimeter setting procedures Altimeters are to be checked during the pre-flight phase. On operations out of controlled aerodromes the altimeters have to be set according the local QNH. The indication has to be cross-checked with field elevation and should indicate within 60ft. On operations out of uncontrolled aerodromes the altimeters are set to field elevation. Standard altimeter setting is used above 3000ft AGL. 8.3.4 Altitude alerting system procedures n/a 8.3.5 Ground proximity warning system/terrain avoidance warning system n/a 8.3.6 Policy and procedures for the use of TCAS/ACAS n/a 8.3.7 Policy and procedures for in-flight fuel management The PIC must ensure that fuel checks are carried out at regular intervals throughout the flight. Fuel tank management depends on aircraft type and follows the AFM. If, as a result of an in-flight fuel check, the expected usable fuel remaining on arrival at the destination aerodrome is less than the required alternate fuel plus final reserve fuel (45 minutes), the PIC must take into account the traffic and the operational conditions prevailing at the destination aerodrome, at the destination alternate aerodrome and at any other adequate aerodrome, in deciding whether to proceed to the destination aerodrome or to divert so as to perform a safe landing with not less than final reserve fuel. 8.3.8 Adverse and potentially hazardous atmospheric conditions VFR flights are only conducted in favourable weather conditions. During flights in mountainous terrain special attention shall be paid to strong winds, wind shears, turbulences and mountain waves. 8.3.9 Wake turbulence Wake turbulences are a potential hazard. For this reason aircrafts are categorized as Light, Medium and Heavy. To avoid the following table gives separation minima: Wake Turbulence Separation Leading Aircraft Time Separation Light 2 minutes Medium 2 minutes Heavy 3 minutes
Aircraft operated Light
On controlled airfield normally the air traffic controller will warn departing or arriving aircraft of the need to observe particular intervals when following an aircraft of a higher wake turbulence category. Sample-Issue 1, Effective Date: 1.1.2010 46/65
8.3.10 Crew members at their stations n/a 8.3.11 Use of safety belts for crew and passengers The PIC has to wear the safety belts during the whole flight. He ensures that before take-off and landing and during taxiing and whenever deemed necessary in the interest of safety each passenger is properly secured. 8.3.12 Admission to flight deck Normally the right hand front seat is occupied by a passenger. The PIC ensures that this passenger is made familiar with the relevant restrictions and safety procedures such as: Operation of the door Flight controls must not be blocked by legs, shoes, clothes and personal items. Operation of the communication equipment Distraction of the PIC 8.3.13 Use of vacant crew seats Refer to OM-A 8.3.12 8.3.14 Incapacitation of crew members n/a 8.3.15 Cabin safety requirements During take-off and landing or flight in turbulences all baggage or bags shall be properly secured. The PIC assists passengers during embarkation and disembarkation. Especially while disembarking the PIC shall make sure that the passengers do not jump of the aeroplane and do not stroll unsupervised around the ramp. During refuelling no one is allowed to be on board. Smoking on board is not allowed. 8.3.16 Passenger briefing procedures There is safety briefing card at each passengers seat. Before take-off passengers are verbally briefed by the PIC on following items: Smoking regulations Location of emergency exits Stowage of hand baggage Mobiles Operation of the safety equipment Operation of the exits Use of safety belt Location and content of the safety briefing card Ventilation and heating Before landing passengers are briefed by the PIC on following items: Use of safety belt Re-stowage of hand baggage Mobiles After landing passengers are reminded by the PIC on following items: Use of safety belt Smoking regulations on the ramp Strolling around on the ramp In an emergency during flight, passengers are instructed in such emergency action as may be appropriate to the circumstances. Sample-Issue 1, Effective Date: 1.1.2010 47/65
8.3.17 Procedures for aeroplanes operated whenever required cosmic or solar radiation detection equipment is carried n/a 8.3.18 Policy on the use of autopilot and auto throttle Use of autopilot is allowed within its limitations. 8.4 All weather operations VFR strictly applies. In contradiction to Swiss flight rules in Airspace G following visibility minima apply: Minimum visibilities for VFR operations: Airspace class A* B C D E F G** Above 3000 ft AMSL At and below 3000 ft or above 1000 ft AMSL or 1000 ft above terrain, above terrain, whichever is the whichever is the higher higher Distance from 1500 m horizontally 1500 m horizontally Clear of cloud and in clouds 300 m (1000 ft) 300 m (1000 ft) sight of the surface vertically vertically Flight visibility 8 km at and above 8 km at and above 5 km (3 km)*** 10000 ft AMSL/FL100 10000 ft AMSL/FL100 5 km below 10000 ft 5 km below 10000 ft AMSL/FL 100 AMSL/FL 100 * VMC minima for Class A airspace are included for guidance but do not imply acceptance of VFR Flights in Class A airspace ** Swiss Territory: The airspace G is defined up to 2000 ft AGL only. Above 3000 ft AMSL the 1000 ft AGL rule (left column) does apply! *** Cat A and B aeroplanes may be operated in flight visibilities down to 3000 m, provided the appropriate ATS authority permits use of a flight visibility less than 5 km, and the circumstances are such, that the probability of encounters with other traffic is low, and the IAS is 140 kts or less. 8.5 n/a 8.6 ETOPS Use of the minimum equipment list
8.6.1 Unserviceabilities Occasions arise when certain items of installed aeroplane equipment may be unserviceable without adversely affecting the aeroplanes fitness for a particular flight, or the required level of safety. The company holds an Approval from FOCA which allows its aeroplane to operate with such items unserviceable, subject to the requirements of its Minimum Equipment List (MEL). The MEL is based on, but may not be less restrictive than the Master MEL which has been produced for the type by the aeroplane manufacturer, and approved by the Authority. 8.6.2 MEL As its name implies, the MEL lists all the equipment, systems and installations which must be serviceable before a particular flight is undertaken. Items which may be unserviceable are indicated, together with any additional limitations which may apply to flights with such items inoperative. The MEL provides the PIC with the authority to operate the aeroplane with specified items of equipment unserviceable, but it must Sample-Issue 1, Effective Date: 1.1.2010 48/65
be emphasised that, irrespective of the provisions of the MEL, he is not obliged to operate with a particular defect or defects if in his opinion these unserviceabilities could adversely affect the safety of a proposed flight. MELs for company aeroplanes are contained in Part B, Section X Tbd by SampleCompany for the specific aeroplane type. 8.7 Non revenue flights 8.7.1 Passenger Carrying Flights Flights on which passengers are carried but which are not classed as public transport flights (e.g. those carrying company personnel only) should be conducted in accordance with all the requirements of the operations manual. 8.7.2 Non-Passenger Flights When no passengers are carried, as for example during flight crew training, aeroplane air tests, delivery and demonstration flights or empty positioning flights, the normal requirements of the operations manual should be met, with the following exception: Additional fine tuning concerning A to A and A to B flights required. tbd by SampleOrganisation 8.7.3 Private Flights Flights, where the aeroplane is chartered to any private person are considered as Private Flights. Also for these flights this OM-A is applicable except for the following chapters: Chapter 2.1.1 2.1.3, Chapter 2.4 Chapter 4 Chapter 5 Chapter 7 Chapter 8.1.1 8.1.8, Chapter 8.1.10, Chapter 8.2.3, Chapter 8.4 8.6, Chapter 8.8 Chapter 9 Chapter 10 Chapter 13 Only pilots holding a valid license, a current medical and the respective ratings may perform private flights. All aeroplanes of our company are single pilot aeroplanes. In the whole field of our operations a safety pilot is not foreseen. Additionally the pilot must be qualified as commander of the respective aeroplane. He must assure that he has carried out 3 take-offs and 3 landings within the last 90 days on the respective class or type of aeroplane if he elects to carry passengers with him. 8.7.4 Aerial Work The provisions of this manual are applicable for aerial work. tbd by SampleOrganisation 8.8 Oxygen requirements 8.8.1 Conditions under which oxygen must be provided and used Supplemental oxygen must be provided when operating an aeroplane at altitudes above 10000 feet. 8.8.2 The oxygen supply requirements Supply for: Duration and Pressure Altitude Sample-Issue 1, Effective Date: 1.1.2010 49/65
OM A PIC
Entire flight time at pressure altitudes above 10000 ft. 100% of passengers Entire flight time at pressure altitudes above 13000 ft. 10% of passengers Entire flight time after 30 minutes at pressure altitudes greater than 10000 ft but not exceeding 13000 ft. If there is only one oxygen source available it has to be capable to provide all the occupants in the aeroplane with oxygen for the whole flight time above 10000ft.
DANGEROUS GOODS AND WEAPONS
9 DANGEROUS GOODS AND WEAPONS
9.1 Information, instructions and general guidance on the transport of dangerous goods including: still open! 9.1.1 9.1.2 9.1.3 9.1.4 9.1.5 9.1.6 Operators policy on the transport of dangerous goods Guidance on the requirements for acceptance, labeling, handling, stowage and segregation of dangerous goods Special notification requirements in the event of an accident or occurrence when dangerous goods are being carried Procedures for responding to emergency situations involving dangerous goods Duties of all personnel involved as per OPS 1.1215 Instructions on the carriage of the operators employees
9.2 The conditions under which weapons, munitions of war and sporting weapons may be carried still open!
10.1 Security instructions and guidance of a non-confidential nature which must include the authority and responsibilities of operations personnel N/A 10.2 A description of preventative security measures and training Note: Parts of the security instructions and guidance may be kept confidential. N/A
HANDLING, NOTIFYING AND REPORTING OCCURENCES
11 HANDLING, NOTIFYING AND REPORTING OCCURENCES
11.1 General Persons involved in the operation of an aeroplane, such as crewmembers, aeroplane operators and owner, ground-, operations- and aeronautical personnel, maintenance personnel, units of air navigation services, aerodrome authorities and any other relevant organisation, must report any occurrence which endangered or could potentially have endangered the safety of operation. The following subchapters specify who is responsible for what, the time limitations and which reports are needed according to each occurrence classification and where they need to be forwarded to. 11.2 Objective The purpose of occurrence reporting is to improve the safety and reliability of aeroplane and their operation and thereby to avoid accidents and serious incidents. Generally, the reporting procedures are functioning on a closed loop principle, ensuring that any occurrence can be reported, processed, assessed, traced, monitored and closed in order to prevent the reoccurrence of such an event in future. Consequently, this contributes to the improvement of aviation safety and not to attribute blame. It is important that all incident reports should include sufficient information for the occurrence to be fully assessed. Detailed objectives of the occurrence reporting scheme are: To enable an assessment of the safety implications of each occurrence to be made, including previous similar occurrences, so that necessary action can be initiated. This includes determining what and why it had occurred and what might prevent similar occurrences in future; To ensure that knowledge of occurrences is disseminated so that other persons and organizations may learn from them; It is complementary to the normal day to day procedures and monitoring systems and is not intended to duplicate or supersede any one of them. The occurrence reporting system is a tool to identify those occasions where routine procedures have failed. 11.3 List of examples of reportable occurrences Reportable occurrences are those where the safety of operation was or could have been endangered or which could have led to an unsafe condition. A report should also be made, if in the view of the reporter an occurrence did not hazard the safety of the operation but if repeated in different but likely circumstances would create a hazard. The following is a generic list and not concluding. 11.3.1 Area Flight Operations Collision with an aeroplane, vehicle, other objects, properties and/or terrain; Aircraft proximity- and near collision with any other flying device, terrain, objects, and related avoiding manoeuvres; Take off or landing incidents, including precautionary or forced landing; Take-offs, rejected take offs, landings, or attempt landings on closed, occupied or incorrect runways. Runway incursions; Overrunning or running of the side of runways; Inability to achieve predicated performance requirements. Use of incorrect data;
Low fuel quantity or use total quantity of usable fuel, exceedance of fuel imbalance limits; Loss, partial- or temporary loss of control; Significant deviation of flight parameters such as airspeed, attitude, intended track, altitude; Inability to achieve the intended aeroplane configuration for any flight phase; Loss of position awareness relative to actual position or to other aircrafts; Go-around producing a hazardous or potentially hazardous situation/ condition; Bird hazard or bird strike; Breakdown/ Loss of communications. Incorrect receipt or interpretation of radiotelephony messages; Hard/ heavy landings; Encountering meteorological phenomena considered as dangerous for air traffic; Jet or prop blast incidents; Occurrences, which have or could have led to significant injury to persons (occupants of the aeroplane or people in the vicinity of the aeroplane etc) but which are not considered reportable as an accident Events leading t the declaration of an emergency; Fire, smoke, explosion or toxic/ noxious fumes; Events requiring evacuation of the aeroplane Fuel spillage with hazardous contamination; Loading of incorrect fuel type/grade, qualities and quantities 11.3.2 Passengers Refusal of passengers Passengers complaints Noxious effects; Violent or unruly passengers;
11.3.3 Aeroplane technical Defect or damage of structural elements/ components (fractures, cracks, corrosion, de-lamination); Exceeding of structural tolerances or limits; Loss of any part of the aeroplane structure in flight Loss, significant malfunction or defect of any system, subsystem or set of equipment during any phase of flight; Uncommanded power loss, vibrations, engine malfunction or failure and exceedances of engine parameters; Malfunction or defect o of any indication system when this results in the possibility of misleading indication to the pilot; Leakage of hydraulic fluids, fuel, oil or other fluids resulted in a fire hazard or possible hazardous contamination; Loss of pilots seat control during flight; Misleading, incorrect or insufficient maintenance date on the aeroplane on board documentation; 11.3.4 Air Navigation Services, Facilities and Ground Services Provisions of significantly incorrect, inadequate or misleading information from any ground sources; Infringements of airspace; Unlawful radio communication transmission; Sample-Issue 1, Effective Date: 1.1.2010 54/65
Aerodrome movement areas obstructed by aircrafts, vehicles, animals or foreign objects, resulting in a hazardous situation; Errors or inadequacies in marking of obstructions or hazards on aerodrome movement areas resulting in hazardous situation; 11.4 Air Traffic Incident Reporting (ATIR) Air traffic incidents are incidents which occur in connection with Air Traffic Services (ATS) and include: Aircraft proximity- and near collision with any other flying device; Faulty air traffic procedures, missed procedures or lack of compliance with applicable procedures by air traffic services or by the pilot in command; Airspace infringements. In the event of an air traffic incident, the pilot in command must notify the air traffic service concerned without delay and inform them of his intention to submit an ATIR after the flight. On landing, the pilot in command must complete the ATIR form. Air Traffic Incident Report Forms, published by the AIP Switzerland / ENR 1.14-5 shall be used.
Responsibility Pilot in Command Notification to: Local Air Traffic Service Notification to: Postholder Flight Operations AAIB FSO Dispatch time: As soon as is practical Dispatch time: On landing Address: Frequency in use
Responsibility Pilot in Command
Address: Sample-Company office FAX:+41 31 810 41 50
Sample-Company office, PO-Box of FSO
Written form: Federal Office of Civil Aviation (FOCA) Safety Risk Management (SRM) CH-3003 Bern or E-mail occurrence@bazl.admin.ch or Electronic-Reporting on the homepage of FOCA: Page Occurrence Reporting
Postholder Flight Operations FOCA
Within 72 Hours of the incident occurring
If the Air Traffic incident occurs abroad, ATIR should be submitted as follows:
Responsibility: Commander Notification to: Postholder Flight Operations FSO Postholder Flight Operations Local National Aviation Authority of the incident Dispatch time: On landing On receipt Within 72 Hours of the incident occurring Address: Sample-Company office Sample-Company, PO-Box of FSO Refer to the Aeronautical information Publication (AIP) of the state concerned, or the Operations Manual Part C, Jeppesen Airway Manual Services, Volume I, Chapter Entry Requirements
Federal Office of Civil Aviation (FOCA) Safety Risk Management (SRM) CH-3003 Bern or FOCA E-mail occurrence@bazl.admin.ch or Electronic-Reporting on the homepage of FOCA: Page Occurrence Reporting Bro fr Flugunfalluntersuchungen Bundeshaus Nord CH-3003 Bern
Bro fr Flugunfalluntersuch ungen
Within 10 days of the incident occurring
11.5 Incident, serious incident and accident 11.5.1 Incident An incident is an occurrence, other than an accident, associated with the operation of an aeroplane which affects or could affect the safety of operation. 11.5.2 Serious incident A serious incident is an incident involving circumstances indicating that an accident nearly occurred. The Aircraft Accident Investigation Bureau (AAIB/BEAA/BFU) makes the ultimate decision as to whether an incident is serious or not. A serious incident may include: near collisions requiring an avoidance manoeuvre to avoid a collision or an unsafe situation or when an avoidance action would have been appropriate; controlled flight into terrain only marginally avoided; aborted take-offs on a closed or engaged runway; take-offs from a closed or engaged runway with marginal separation from obstacle(s); landings or attempted landings on a closed or engaged runway; failures to achieve predicted performance during take-off or initial climb; fires and smoke or engine fires, even though such fires were extinguished by the use of extinguishing agents; aeroplane structural failures or engine disintegrations not classified as an incident; multiple malfunctions of one or more aircraft systems seriously affecting the operation of the aircraft; fuel quantity requiring the declaration of an emergency by the pilot; take-off or landing incidents; incidents such as undershooting or overrunning or running off the side of runways; system failures, weather phenomena, operations outside the approved flight envelope or other occurrences which could have caused difficulties controlling the aircraft 11.5.3 Accident An occurrence associated with the operation of an aeroplane which takes place between the times any person boards the aircraft with the intention of flight until such time as all persons have disembarked, in which: Sample-Issue 1, Effective Date: 1.1.2010 56/65
a person is fatally or seriously injured as a result of: being inside or outside the aircraft; direct contact with any part of the aircraft, including parts which have become detached from the aircraft; or, direct exposure to jet blast; except when the injuries are from natural causes; self-inflicted or inflicted by other persons; or causalities and injuries not directly associated with the operation of an aeroplane; causalities of persons who without authorization have entered areas not designated for access by pilots and passengers; the aeroplane sustains damage or structural failure which adversely affects the structural strength; performance or flight characteristics of the aeroplane; and would normally require major repair or replacement of the affected component; except for engine failure or damage, when the damage is limited to the engine, its cowlings or accessories; or for damage limited to propellers, wing tips, antennas, tires, brakes, fairings, small dents or puncture holes in the aircraft skin; or the aircraft is missing or is completely inaccessible. 11.5.4 Serious injury An injury sustained by a person in an accident is considered serious, when it contains one of the following characteristics: requires his stay in hospital for more than 48 hours commencing within seven days from the date on which the injury was received; results in a fracture of any bone (except simple fractures of fingers, toes or nose); involves lacerations which cause nerve, muscle or tendon damage or severe bleeding; involves injury to any internal organ; involves second or third degree burns or any burns affecting more than five per cent of the body surface; involves verified exposure to infectious substances or injurious radiation; involves serious and/or permanent hearing damage resulting from extreme noise levels. 11.5.4.1 Assignment for flight after occurrence After an accident or serious incident as defined in this chapter, pilots directly involved should not carry out any further flight operations. Pilots should remain on site unless they undergo medical treatment or examination and may not be scheduled for further flying duties until authorised by the Postholder Flight Operations after the preliminary finding of the investigation are known or apparent. 11.5.5 Incident reporting procedure In the event of an aeroplane incident the pilot in command should provide as much information as possible and submit the pilots report as follows:
Responsibility Pilot in Command Task / Tool Provide information Notification to PFO Dispatch Time As soon as
verbally / phone call Complete Pilots Report Form As applicable to the incident: Applicable Mailbox PFO Applicable Mailbox of the respective function practical / on landing Within 24 hours On receipt
ACM QM PFO PCT PGO CAM FSM Written form: Federal Office of Civil Aviation (FOCA) Safety Risk Management (SRM) CH-3003 Bern or FOCA E-mail occurrence@bazl.admin.ch or Electronic-Reporting on the homepage of FOCA: Page Occurrence Reporting Bro fr Flugunfalluntersuchungen Bundeshaus Nord CH-3003 Bern Not later than 72 hours of the time when the incident was identified
As applicable to the incident:
ACM QM PFO PCT PGO CAM FSM
Bro fr Flugunfalluntersuchungen
12 RULES OF THE AIR
Rules of the air are presented in the Operations Manual Part C, VFR Manual and VFR Guide, Chapter RAC; in addition to: Flight Procedures; ICAO Rules of the Air Annex 2; ICAO ATS Airspace Classifications Annex 11; ICAO Rules of the Air and Air Traffic Services PANS -RAC DOC 4444; State Rules and Procedures.
13.1 Philosophy Sample-Company is open to all kind of leasing agreements or restricted to certain types of leasing. 13.2 Responsibility and Restrictions The Accountable Manager is responsible to sign leasing contracts except for leasing at short notice. In such cases the Accountable Manager or the Quality Manager or the Postholder Ground Operations is authorized to sign the respective lease agreement. Further restrictions are possible. Minimum contents of a lease agreement (FOCA view: duration of lease agreement, Sample-Company is responsible for the flight crew and maintenance, Sample-Company has free access to the aeroplane for commercial operation). 13.3 Terminology Dry lease: Dry lease-in: Dry lease-out: Wet lease: Wet lease-in: Wet lease-out: Lessor: Lessee: Community Operator: Lease of an aeroplane without flight crew. The aeroplane is leased in without crew and operated under the AOC of Sample-Company. The aeroplane is leased out without crew and operated under the AOC of the foreign operator. Lease of an aeroplane with flight crew. The aeroplane is leased in with crew and operated under the AOC of the foreign operator. The aeroplane is leased out with crew and operated under the AOC of Sample-Company. A company giving an aeroplane to an operator. An operator hiring an aeroplane. An operator certificated under OPS Part 1 by one of the Member State.
13.4 Leasing of Aeroplanes between Community Operators 13.4.1 Wet lease-out Sample-Company providing an aeroplane and complete crew to another Community operator, in accordance with Council Regulation (EEC) No 2407/92 of 23 July 1992 on licensing of air carriers and retaining all the functions and responsibilities prescribed in OPS Part 1, Subpart C, shall remain the operator of the aeroplanes and FOCA shall be informed by a responsible management personnel. 13.4.2 All leases except wet lease-out Except as provided by subparagraph above, Sample-Company utilising an aeroplane from, or providing it to, another Community operator, must obtain prior approval for the operation from the FOCA. Any conditions which are part of this approval must be included in the lease agreement. Those elements of lease agreements which are approved by the FOCA, other than lease agreements in which an aeroplane and complete crew are involved and no transfer of functions and responsibilities is intended, are all to be regarded, with respect to the leased aeroplane, as variations of the AOC under which the flights will be operated. 13.5 Leasing of Aeroplanes between Sample-Company and any Entity other than a Community Operator 13.5.1 Dry lease-in Sample-Issue 1, Effective Date: 1.1.2010 60/65
Sample-Company shall not dry lease-in an aeroplane from an entity other than a Community operator, unless he has: obtained approval from the FOCA. included the conditions of the approval in the lease agreement. ensured that regarding the aeroplane any differences from the requirements in Subpart K (Instrument and Equipment), L (Communication and Navigation Equipment) and/or OPS 1.005(b) are notified to and acceptable to the FOCA. Refer to CAME part 1.15.1 Elements for short term dry lease-in arrangements less than 14 days, in case the dry lease-in period is less than 14 days. 13.5.2 Dry lease-out Sample-Company may dry lease-out an aeroplane for the purpose of commercial air transportation to any operator of a State which is signatory to the Chicago Convention provided that the following conditions are met: the FOCA has exempted Sample-Company from the relevant provisions of OPS Part 1 and after the foreign regulatory authority has accepted responsibility in writing for surveillance of the maintenance and operation of the aeroplane(s). Sample-Company has removed the applicable aeroplane(s) from its AOC. the aeroplane is maintained according to an approved maintenance program. 13.5.3 Wet lease-in Sample-Company shall not wet lease-in an aeroplane from an entity other than a Community operator, unless it has: obtained approval from the FOCA. ensured that the safety standards of the lessor with respect to maintenance and operation are equivalent to those established by the present Regulation. ensured that the lessor is an operator holding an AOC issued by a State which is a signatory to the Chicago Conventions. ensured that the aeroplane has a standard Certificate of Airworthiness issued in accordance with ICAO Annex 8. Standard Certificate of Airworthiness issued by an EASA Participant State other than the State responsible for issuing the AOC, will be accepted when issued in accordance with Part 21. ensured that any requirement made applicable by FOCA is complied with. 13.5.4 Wet lease-out Sample-Company providing an aeroplane and complete crew to another entity in accordance with Regulation (EEC) No 2407/92, and retaining all the functions and responsibilities prescribed in the OPS Part 1, Subpart C, shall remain the operator of the aeroplane. 13.5.5 Leasing of aeroplanes at short notice: Leasing on short notice is intended in circumstances where Sample-Company is faced with an immediate, urgent and unforeseen need for a replacement aeroplane, the approval may be deemed to have been given, provided that: the lessor is an operator holding an AOC issued by a State which is a signatory to the Chicago Convention. the lease-in period does not exceed 5 consecutive days. The routes intended to be flown are contained within the authorised areas of operations specified in the AOC of the lessor. For the duration of the lease, the flight and duty time limitations and rest requirements used by the lessor are not more permissive than apply in Switzerland. the FOCA is immediately notified of the use of this provision. Sample-Issue 1, Effective Date: 1.1.2010 61/65
13.6 Sample-Company policies (preferred leasing partners, link to quality system (audits/inspections) Refer to quality system Refer to preferred leasing partners Refer to other useful information regarding lease of an aircraft
Appendix 1 General Report and Feedback Form
General Report and Feedback Form 1. General Information
Date of Flight Commander A/C Registration Sector (from to) JourneyLogNr TechLogNr
2. Reason for issuing report 2A Report of Occurrence according OM Part A, Chapter 11.1 General (Refer to OM A, Chapter 11.3 List of examples of reportable occurrences to determine the area of the occurrence reporting): Technical Occurrence (1) Ground Operations Occurrence Security related occurrence
Flight Operations Occurrence Duty Time Occurrence Occurrence with passengers and contractor
(1) An operators aeroplane technical log must be completed and forwarded separately, refer to OM A 8.1.11 Operators Aeroplane Technical Logbook and OM A 2.1.4 Control, Analysis and Storage of Records, Flight Documents, additional Information and Data
Report of Occurrence according OM Part A, Chapter 11. 5 Incident, Serious Incident and Accident (Refer to OM A, Chapter 11.5 Incident, Serious Incident and Accident to determine report) Serious Incident Air Traffic Incident
Incident Accident 2C 2D Feedback
Inspection or Audit (Refer to OM A Chapter 3 Safety and Quality Management System) 3. Additional Report Form attached: Dangerous Goods Occurrence Report Form Bird Strike Report Form
Air Traffic Incident Report (ATIR) Form 4. Report or Feedback (On backside of this form) 5. Distribution Distribution from PH FO to ACM PH CT
Date/Time:________/____ Date/Time:________/____
Date/Time:_________/____
PH GO Date/Time:_________/____ 63/65
OM A FSO FOCA
Appendix SM
6. Company Action taken Action:
Responsible: ACM PH FO CAM PH CT PH GO FSO SM 7. Feedback to sender
8. General Report or Feedback closure Date/Time: __________/_____ Name/Function: Remarks:
4A Report or Feedback (Refer to item 4 on front page of this form)
4B Drawing (if required or simplifies understanding of report/feedback)
4C Author/Sender Information, Date, Signature Name: Signature: Place: Date:
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