Source: http://www.hq.nasa.gov/office/procurement/regs/pn97-53.html
Timestamp: 2016-09-26 05:21:51
Document Index: 2570225

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PN 97-53
August 17, 2000 CENTRAL CONTRACTOR REGISTRATION (CCR)
PURPOSE: To include a requirement for vendors and contractors to register through the DoD Central Contractor Registration (CCR) System. BACKGROUND: NASA is in the process of converting to a new Agency-wide accounting software system. To assist with data conversion to the new system, NASA has selected the DoD CCR system for its data conversion baseline. When a vendor registers in CCR, they are assigned a Commercial and Government Entity Code (CAGE) Code, which is the tool NASA has chosen for data conversion to its new accounting software system. This CAGE code number can only be obtained when a vendor registers in the DoD CCR System. REGULATION: Changes are made in Parts 1804, 1812, and 1852 as set forth in the enclosed replacement pages.
REPLACEMENT PAGES: You may use the enclosed pages to replace Part 1804, Part 1812, 52:1, 52:2,52:3, 52:4, 52:5, 52:6, 52:6, 52:7, 52:8, 52:8.1, 52:8.2, 52:8.3 (added), 52:8.4 (added), 52-91, and 52-92.
REGULATORY COMPLIANCE: This PN was published as a final rule in the Federal Register (65 FR 50152-50154, August 17, 2000). EFFECTIVE DATE: This PN is effective as dated, and shall remain in effect until canceled or superseded.
HEADQUARTERS CONTACT: Barbara Cephas, Code HC, (202) 358-0465, email: bcephas@hq.nasa.gov.
R. Scott Thompson
Director, Contract Management Division
PART 1804
SUBPART	1804.1	CONTRACT EXECUTION
1804.103	Contract clause.
1804.170	Contract effective date. SUBPART	1804.2	CONTRACT DISTRIBUTION
1804.202	Agency distribution requirements.
1804.203 Taxpayer identification information.
SUBPART	1804.4	SAFEGUARDING CLASSIFIED INFORMATION WITHIN INDUSTRY
1804.402	General.
1804.404-70	Contract clause.
1804.470 Security requirements for unclassified information technology resources.
1804.470-1	Scope.
1804.470-2	Policy.
1804.470-3	Security plan for unclassified Federal Information Technology systems.
1804.470-4	Contract clauses.
SUBPART	1804.5	ELECTRONIC COMMERCE IN CONTRACTING
1804.570 NASA Acquisition Internet Service (NAIS).
1804.570-1 General.
1804.570-2 Electronic Posting System.
SUBPART	1804.6	CONTRACT REPORTING
1804.601	Record requirements.
1804.602	Federal Procurement Data System.
1804.670	Individual Procurement Action Report (NASA Form 507 series).
1804.670-1	Applicability and coverage.
1804.670-2	Submission due date.
1804.670-3	Preparing Individual Procurement Action Reports (NASA Forms 507, 507A, 507B, 507G, and 507M).
1804.671	Committee on Academic Science and Engineering (C.A.S.E.) Report.
SUBPART	1804.8	GOVERNMENT CONTRACT FILES
1804.802-70	Handling of classified material.
1804.803	Contents of contract files.
1804.803-70	Checklist.
1804.804	Closeout of contract files.
1804.804-2 Closeout of the contracting office files if another office administers the contract.
1804.804-5 Procedures for closing out contract files.
1804.805	Storage, handling, and disposal of contract files.
1804.805-70	Review, separation, and retirement of contract files.
SUBPART	1804.9 TAXPAYER IDENTIFICATION NUMBER INFORMATION
1804.904 Reporting payment information to the IRS.
SUBPART	1804.70	TRANSFER OF CONTRACTING OFFICE RESPONSIBILITY
1804.7000	Scope of subpart.
1804.7001	Definition.
1804.7002	Approval of Transfer Requests.
1804.7003	Responsibilities of the contracting officer of the transferring installation.
1804.7003-1	Coordinations.
1804.7003-2	File inventory.
1804.7003-3	Notifications.
1804.7003-4	Transfer.
1804.7003-5	Retention documentation.
1804.7004	Responsibilities of the contracting officer of the receiving installation.
1804.7004-1	Pre-transfer file review.
1804.7004-2	Post-transfer actions.
SUBPART	1804.71	UNIFORM ACQUISITION INSTRUMENT IDENTIFICATION
1804.7100	Scope of subpart.
1804.7101	Policy.
1804.7102	Prefixes.
1804.7103	Serial numbers.
1804.7104	Modifications of contracts or agreements.
SUBPART	1804.72	REVIEW AND APPROVAL OF CONTRACTUAL INSTRUMENTS
1804.7200	Contract review by Headquarters.
SUBPART	1804.73	PROCUREMENT REQUESTS
1804.7301	General.
SUBPART 1804.74	CENTRAL CONTRACTOR REGISTRATION
1804.7400	Scope.
1804.7401	Definitions.
1804.7402	Policy.
1804.7403	Procedures.
1804.7404	Solicitation provisions and contract clauses.
Subpart 1804.1--Contract Execution
1804.103 Contract clause.
The contracting officer shall include the clause at FAR 52.204-1, Approval of Contract, in solicitations, contracts, and supplemental agreements that require higher level approval. For actions requiring Headquarters approval, insert "NASA Associate Administrator for Procurement" in the clause's blank space.
1804.170 Contract effective date.
(a) "Contract effective date" means the date agreed upon by the parties for beginning the period of performance under the contract. In no case shall the effective date precede the date on which the contracting officer or designated higher approval authority signs the document.
(b) Costs incurred before the contract effective date are unallowable unless they qualify as precontract costs (see FAR 31.205-32) and the clause prescribed at 1831.205-70 is used.
Subpart 1804.2--Contract Distribution
1804.202 Agency distribution requirements.
In addition to the requirements in FAR 4.201, the contracting officer shall distribute one copy of each R&D contract, including the Statement of Work, to the NASA Center for AeroSpace Information (CASI), Attention: Document Processing Section, 7121 Standard Drive, Hanover, MD 21076-1320.
Instead of using the last page of the contract to provide the information listed in FAR 4.203, NASA installations may allow contracting officers to use a different distribution method, such as annotating the cover page of the payment office copy of the contract.
Subpart 1804.4--Safeguarding Classified Information Within Industry
1804.402 General.
(b) NASA industrial security policies and procedures are prescribed in NMI 1600.2, NASA Security Program. (See also 1842.202-72).
1804.404-70 Contract clause.
The contracting officer shall insert the clause at 1852.204-75, Security Classification Requirements, in solicitations and contracts if work to be performed will require security clearances. This clause may be modified to add instructions for obtaining security clearances and access to security areas that are applicable to the particular acquisition and installation.
1804.470-1 Scope.
This section implements the acquisition-related aspects of Federal policies for assuring the security of unclassified automated information resources.
1804.470-2 Policy.
(a) NASA policies and procedures on security for automated information technology are prescribed in NPD 2810.1, Security of Information Technology, and in NPG 2810.1, Security of Information Technology. Security requirements for safeguarding sensitive information contained in unclassified Federal computer systems are required in the following:
(1) All contracts for information technology resources or services. This includes, but is not limited to information technology hardware, software, and the management, operation, maintenance, programming, and system administration of information technology resources, to include computer systems, networks, and telecommunications systems.
(2) Contracts under which contractor personnel must have physical or electronic access to NASA's sensitive information contained in unclassified systems or information technology services that directly support the mission of the agency.
(b) The contractor must not use or redistribute any NASA information processed, stored, or transmitted by the contractor except as specified in the contract. 1804.470-3 Security plan for unclassified Federal Information Technology systems.
(a) The contracting officer, with the concurrence of the requiring activity, the center Chief Information Officer (CIO), and the center Information Technology (IT) Security Manager, may require the contractor to submit for post-award Government approval, a detailed Security Plan for Unclassified Federal Information Technology Systems. The plan must be required as a contract data deliverable that must be subsequently incorporated into the contract as a compliance document after Government approval. The plan must demonstrate a thorough understanding of NPG 2810.1 and NPD 2810.1 and must include, as a minimum, the security measures and program safeguards planned to ensure that the information technology resources acquired and used by contractor and subcontractor personnel --
(1) Are protected from unauthorized access, alteration, disclosure, or misuse of information processed, stored, or transmitted;
(2) Can maintain the continuity of automated information support for NASA missions, programs, and functions;
(3) Incorporate management, general, and application controls sufficient to provide cost-effective assurance of the systems' integrity and accuracy;
(4) Have appropriate technical, personnel, administrative, environmental, and access safeguards; (5) Document and follow a virus protection program for all IT resources under its control; and
(6) Document and follow a network intrusion detection and prevention program for all IT resources under its control.
(b) The contractor must be required to develop and maintain IT System Security Plans, in accordance with NPG 2810.1, for systems for which the contractor has primary operational responsibility on behalf of NASA.
1804.470-4 Contract clauses. The contracting officer must insert the clause at 1852.204-76, Security Requirements for Unclassified Information Technology Resources, in solicitations and contracts involving unclassified information technology resources. Subpart 1804.5--Electronic Commerce in Contracting
The NASA Acquisition Internet Service (NAIS) provides an electronic means for posting procurement synopses, solicitations, procurement regulations, and associated information on the Internet.
(a) The NAIS Electronic Posting System (EPS) enables the NASA procurement staff to:
(1) Electronically create and post synopses on the Internet and in the Commerce Business Daily (CBD); and
(2) Post solicitation documents, including solicitation amendments or cancellations, and other procurement information on the Internet. (b) The EPS maintains an on-line index linking the posted synopses and solicitations for viewing and downloading.
(c) The EPS shall be used to:
(1) Create and post all synopses in accordance with FAR Part 5 and NFS 1805; and
(2) Post all competitive solicitation files, excluding large construction and other drawings, for acquisitions exceeding $25,000.
(d) The NAIS is the official site for solicitation postings. In the event supporting materials, such as program libraries, cannot be reasonably accommodated by the NAIS, Internet sites external to NAIS may be established after coordination with the Contracting Officer. Such sites must be linked from the NAIS business opportunities index where the solicitations reside. External sites should not duplicate any of the files residing on the NAIS.
Subpart 1804.6--Contract Reporting
1804.601 Record requirements.
The Headquarters Office of Procurement (Code HS) is responsible for meeting the requirements of FAR 4.601, based on installation submission of Individual Procurement Action Reports (NASA Form 507 series) data.
1804.602 Federal Procurement Data System.
(d) Code HS is responsible for requesting, obtaining, and reporting Contractor Establishment Codes to the FPDS.
1804.670 Individual Procurement Action Report (NASA Form 507 series).
The Individual Procurement Action Report and Supplements (NASA Form 507 series) provide essential procurement records and statistics through a single uniform reporting program as a basis for required recurring and special reports to Congress, Federal Procurement Data Center, and other Federal agencies. The preparation and utilization of the NASA Form 507 series are integral parts of the agencywide Financial and Contractual Status (FACS) system.
1804.670-1 Applicability and coverage.
The following procurement actions are individually reportable and require the completion of one or more of the forms in the 507 series.
(a) Initial basic procurements.
(1) All contracts, regardless of dollar obligation amount.
(2) All grants, cooperative agreements, and funded Space Act agreements.
(3) Intragovernmental procurements and purchase orders when the initial value is more than $25,000.
(4) All purchase orders for advisory and assistance services.
(5) Purchase orders of $25,000 or less for services within the four designated industry groups identified at FAR 19.1005(a) under the Small Business Competitiveness Demonstration Program. (These actions are not FACS reportable, but are required for FPDS reports.)
(b) Modifications. Modifications that (1) obligate or deobligate funds, regardless of dollar amount, (2) change the estimated cost and/or fee, (3) extend the completion date, or (4) add or change procurement statistics previously reported.
1804.670-2 Submission due date.
The FACS report shall have information as of the last day of the month and shall arrive in NASA Headquarters not later than the close of business on the fifth work day following each month being reported. The installation procurement officer should establish an agreement with the installation financial officer on a cut-off date for processing contractual documents to ensure that the FACS procurement submission and the FACS financial submission for the month include the same contracts.
1804.670-3 Preparing Individual Procurement Action Reports (NASA Forms 507, 507A, 507B, 507G, and 507M).
(a) The information required by the following forms shall be provided when submitting individual Procurement Action Reports:
(1) New contract awards - NASA Forms 507, 507A, and 507B. (2) New grants, cooperative agreements, funded Space Act agreements, intragovernmental agreements, and orders against federal supply schedules - NASA Forms 507G and 507B.
(3) Modifications to any procurement action - NASA Forms 507M and, if necessary, 507B.
(b) The NASA Forms 507 series shall be prepared in accordance with instructions issued by Code HS. These instructions will be issued and updated through Procurement Information Circulars (PICs).
1804.671 Committee on Academic Science and Engineering (C.A.S.E.) Report.
NASA Form 1356, C.A.S.E. Report on College and University Projects, shall be prepared for awards to nonprofit institutions of higher education or to nonprofit institutions that are operationally affiliated or integrated with an educational institution. Information on this form is used to produce reports required by the National Science Foundation and to respond to inquiries. Submission is required regardless of instrument type (contract, grant, cooperative agreement, or funded Space Act agreement) and type of proposal (solicited or unsolicited). Instructions appear on the form itself and constitute the detailed guidance for preparation and submission. The form, which is either included with the acquisition package or initiated by the contracting office, shall be completed, reviewed, and promptly forwarded upon award to the Headquarters Office of Human Resources and Education (Code FE). Subpart 1804.8--Government Contract Files
1804.802-70 Handling of classified material.
When a contract is unclassified, classified material relating to that contract shall be maintained in a separate file folder and container, and the unclassified folder shall be marked to indicate the location of the classified material. The front and back of each folder containing classified material shall be marked with the highest classification assigned to any document in the folder.
1804.803 Contents of contract files.
1804.803-70 Checklist.
NASA Form 1098, Checklist for Contract Award File Content, shall be used as the "top page" in contract files.
1804.804 Closeout of contract files.
(b) Upon receiving the NASA Form 1611 or DD Form 1594, Contract Completion Statement, from the contract administration office and complying with FAR 4.804-2(b), the contracting officer shall complete the form.
(a) When the contracting office retains contract administration (excluding acquisitions under the simplified acquisition threshold), the contracting officer must comply with FAR 4.804-5(a) by completing NASA Form 1612, Contract Closeout Checklist, and DD Form 1593, Contract Administration Completion Record.
(b) To comply with FAR 4.804-5(b), the contracting officer must complete NASA Form 1611 or DD Form 1594, Contract Completion Statement, except for acquisitions under the simplified acquisition threshold.
1804.805 Storage, handling, and disposal of contract files.
(a) See NPG 1441.1C, Records Retention Schedules.
1804.805-70 Review, separation, and retirement of contract files.
(a) Upon determination of contract completion under the procedures outlined in 1804.804, each office shall remove the official contract files from the active file series, mark each file folder with "Completed (Date)", and place the folder in a completed (inactive) contract file series. Separate series should be established for contracts of $25,000 or less and for contracts of more than $25,000, to facilitate later disposal. Any original or official file copies of documents contained in duplicate or "working" contract files shall be removed and placed in the appropriate official file; any remaining material in the duplicate or "working" file shall be destroyed immediately or segregated and marked for early disposal.
(b) Each office shall review contractor "general" files (i.e., a file containing documents relating generally to a contractor rather than a specific contract) at least once annually and remove documents that --
(1) Are obsolete or superseded documents relating generally to the contractor (e.g., documents no longer pertinent to any aspect of a contractor's current or future capability, performance, or programs, and documents relating to a contractor that is no longer a possible source of supplies, services, or technical assistance) and dispose of the documents as authorized in 1804.805; or
(2) Pertain only to completed contracts. Place those files that are not routine in nature in inactive files for later disposal, and immediately dispose of routine documents as authorized in NPG 1441.1C, Records Retention Schedules.
Subpart 1804.9 -- Taxpayer Identification Number Information
Each NASA installation, that has its own employer identification number, may elect to report to the IRS payments under purchase orders and contracts for merchandise and other exempt bills.
Subpart 1804.70--Transfer of Contracting Office Responsibility
1804.7000 Scope of subpart.
This subpart contains policies and procedures applicable to the transfer of contracts between NASA installations.
1804.7001 Definition.
"Transfer of a contract," as used in this subpart, means that process whereby a contract and all future responsibility for a contract held by one installation are transferred or reassigned in writing to another installation.
1804.7002 Approval of Transfer Requests.
(a) The approval authority for requests to transfer a contract is the official in charge of the cognizant Headquarters program office or designee. Requests for approval shall be submitted by the director of the transferring installation after receiving the concurrence of the director of the receiving installation. Concurrence of the Associate Deputy Administrator (Code AI) is also required for a transfer where an installation's roles and missions may be affected.
(b) Approval of a program transfer by the cognizant Headquarters official constitutes approval to transfer program-related contracts.
1804.7003 Responsibilities of the contracting officer of the transferring installation.
1804.7003-1 Coordinations.
The contracting officer of the transferring installation shall take the following steps before transferring the contract:
(a) Agree on a plan and schedule with the contracting officer of the receiving installation for transferring contract responsibility and contract files.
(b) Coordinate with the following offices:
(1) Financial Management Office, to determine the contract financial records to be transferred and the method, timing, and dollar amount of such transfers.
(2) Technical (Engineering and Project) Office, to determine the status of any outstanding engineering changes. (3) Reliability and Quality Assurance Office, to determine status and method of transferring the reliability and quality assurance functions.
(4) Industrial Property and Facilities Office, to determine the method of transferring the Government property records.
(5) Transportation Office, to determine the status of bills of lading furnished the contractor.
(6) Security Office, to determine whether any classified material is outstanding and whether special precautions are necessary during the transfer process.
(7) Other organizational elements, to determine the status of any other actions such as new technology, materials reports, PERT, and safety.
1804.7003-2 File inventory.
The contracting officer of the transferring installation shall prepare an inventory of the contract file. This inventory shall also include a separate listing of all outstanding requests for contract administration assistance issued to other Government agencies, indicating the name and address of the agency office, functions requested to be performed, estimated cost of the services, and estimated reimbursement due the administration agency for the services yet to be performed for each requested function. Copies of this inventory shall be provided to the contracting officer of the receiving installation.
1804.7003-3 Notifications.
The contracting officer of the transferring installation shall provide written notification of the planned transfer to the contractor and all agencies performing or requested to perform administration services.
1804.7003-4 Transfer.
(a) Upon completion of the actions described in 1804.7003-1 through 1804.7003-3, the contracting officer of the transferring installation shall issue a letter to the contractor, agencies performing contract administration functions, contracting officer representatives, and the contracting officer of the receiving installation. This letter shall provide notification of the transfer date, termination of appointment of the contracting officer's representatives, and the name, mailing address, and telephone number of the contracting officer of the receiving installation.
(b) After issuing the letters described in 1804.7003-4(a), the contracting officer of the transferring installation shall send the contract file to the contracting officer of the receiving installation with a letter transferring contract responsibility. This letter shall contain a provision for acceptance of the responsibility for the contract and its related files by the contracting officer of the receiving installation.
1804.7003-5 Retention documentation.
The contracting officer of the transferring installation shall retain for permanent file a copy of the approvals and concurrences required by 1804.7002, the transfer acceptance letter of the contracting officer of the receiving installation, and any additional documents necessary for a complete summary of the transfer action.
1804.7004 Responsibilities of the contracting officer of the receiving installation.
1804.7004-1 Pre-transfer file review.
The contracting officer of the receiving installation shall review the contract, letters of request, actions in process, and other related files and to request corrective action, if necessary, before the official transfer of the contract. This review may be waived by written notification to the contracting officer of the transferring installation.
1804.7004-2 Post-transfer actions.
The contracting officer of the receiving installation shall--
(a) Provide the contracting officer of the transferring installation written acceptance of contract responsibility and receipt of the contract files;
(b) Inform all offices affected within the installation of the receipt of the contract;
(c) Appoint new contracting officer's technical representatives, as necessary;
(d) Issue a contract modification to provide for the administrative changes resulting from the transfer action (e.g., identifying offices responsible for performing contract administration and making payment and the office to which vouchers, reports, and data are to be submitted);
(e) Provide copies of the contract documents to affected installation offices; and
(f) If appropriate, supplement the letter of request to the Government agency providing contract administration services to reflect the changes resulting from the transfer action. The supplement may terminate or amend an existing contract administration support arrangement or may request support in additional areas.
Subpart 1804.71--Uniform Acquisition Instrument Identification
1804.7100 Scope of subpart.
This subpart contains the procedures for uniform numbering of NASA solicitations, contracts (including letter contracts), purchase orders (including requests to other Government agencies), basic ordering agreements, other agreements between the parties involving the payment of appropriated funds or collection of funds for credit to the Treasury of the United States, and modifications or supplements to these instruments.
1804.7101 Policy.
(a) Contractual documents shall be numbered with approved prefixes and serial numbers as prescribed in this subpart. If other identification is required for center purposes, it shall be placed on the document in such a location as to clearly separate it from the identification number.
(b) The identification number shall consist of not more than 11 alpha-numeric characters positioned as prescribed in this subpart and shall be retained unchanged for the life of the particular instrument.
1804.7102 Prefixes.
(a) Approved prefixes are as follows:
CONTRACT PREFIX
PURCHASE ORDER PREFIX
Ames Research Center	NAS 2
Goddard Space Flight Center NAS 5
Headquarters	NASW
John F. Kennedy Space Center NAS10
Langley Research Center NAS 1
NASA Management Office-JPL
John C. Stennis Space Center NAS 13
(b) The contract prefix shall be used for the following documents:
(1) Contracts, including letter contracts, indefinite-delivery contracts, utilities contracts, leases of real property and renewals.
(2) Easements.
(3) Basic ordering agreements.
(4) Other written agreements involving payment or receipt of funds not covered by 1804.7102(e).
(c) Contracts totally funded under reimbursable arrangements with the Department of Energy shall use a DEN prefix instead of the NAS prefix (e.g., DEN 8 for Marshall).
(d) Space Act agreements awarded under the authority of Section 203(c)(5) or 203(c)(6) of the Space Act shall use an NCA prefix instead of the NAS prefix (e.g., NCA 8 for Marshall).
(e) The purchase order prefix shall be used for purchase orders (including blanket purchase agreements) and requests to other Government agencies to furnish supplies or services.
(f) Solicitations shall be numbered in accordance with installation procedures, except that in all cases the identifying number shall begin with the portion of the installation's contract prefix following "NAS." (g) If a prefix is required for an installation or office not listed in this subsection, a request for a prefix assignment shall be submitted to the Headquarters Office of Procurement (Code HS).
1804.7103 Serial numbers.
(a) Installations shall number contracts and agreements identified in 1804.7102(b) serially by fiscal year. The serial number shall be five digits beginning with a two-digit fiscal year identifier followed by a three digits commencing with "001" and continuing in succession. For example, the first contracts awarded by Ames Research Center in fiscal year 1997 shall be numbered NAS 2 97001 and NAS 2 97002. Fiscal year identification is optional for Space Act agreements.
(b) Serial number for purchase orders shall be assigned serially without fiscal year identification. When the series of numbers exceeds five digits (over 99,999), a new series shall be used, beginning the series with number "1" and followed by the capital letter "A." Should additional series become necessary, they will be distinguished by the capital letters "B," "C," and so forth, as may be required, except that the letters "I" and "O" shall not be used.
1804.7104 Modifications of contracts or agreements.
(a) Modifications of definitive or letter contracts or agreements shall (1) bear the same identification as the contract or agreement being modified and (2) be numbered consecutively for each contract or agreement, beginning with Modification Number 1, regardless of whether the modification is accomplished by unilateral or bilateral action. Except for termination notices, modifications shall be effected by the use of Standard Form 30, Amendment of Solicitation/Modification of Contract.
(b) Definitive contracts superseding letter contracts shall retain the same contract number as that originally assigned to the letter contract. Actions definitizing letter contracts are considered modifications and shall be assigned modification numbers in accordance with paragraph (a) of this subsection.
Subpart 1804.72--Review and Approval of Contractual Instruments
1804.7200 Contract review by Headquarters.
(a) Requests for approval of contracts and supplemental agreements by the Associate Administrator for Procurement shall be submitted to the Headquarters Office of Procurement (Code HS) in sufficient time to allow a minimum of 15 days for review.
(b) Each request for approval shall be accompanied by (1) five copies of the contractual document, one of which has been executed by the contractor and contracting officer, and (2) the official contract file containing the appropriate documentation as set forth in FAR 4.803(a). However, for the items specified in FAR 4.803(a)10, (11), and (12), the contracting officer shall provide documentation pertaining only to the successful offeror; and, in lieu of the items specified in FAR 4.803(a)(26)(ii) and (iii), the contracting officer shall provide an index briefly describing the content of all previous modifications.
(c) The approval required under this section shall be made by signature of the Associate Administrator for Procurement on the contract/supplemental agreement.
Subpart 1804.73--Procurement Requests
1804.7301 General.
(a) Except in unusual circumstances, the contracting office shall not issue solicitations until an approved procurement request (PR), containing a certification that funds are available, has been received. However, the contracting office may take all necessary actions up to the point of contract obligation before receipt of the PR certifying that funds are available when -
(1) Such action is necessary to meet critical program schedules; (2) Program authority has been issued and funds to cover the acquisition will be available prior to the date set for contract award or contract modification; (3) The procurement officer authorizes such action in writing before solicitation issuance; and
(4) The solicitation includes the clause at FAR 52.232-18, Availability of Funds. The clause shall be deleted from the resultant contract.
(b) The contracting office shall not issue either a draft or final solicitation until a PR, either planning or final, has been received that contains an NPG 7120.5 certification. That certification must be made by the project or program office that initiated the PR, or the PR approval authority when there is no project or program office. The certification must state that either - (1) The requested action is not in support of programs and projects subject to the requirements of NPG 7120.5, or
(2) The requested action is in support of programs and projects subject to the requirements of NPG 7120.5, and -
(i) All NPG 7120.5 required documentation is current and has been approved; or (ii) Authority to proceed without the required documentation has been granted by the Chair of the Governing Program Management Council or designee.
Subpart 1804.74--Central Contractor Registration
1804.7400 Scope.
This subpart prescribes policies and procedures for requiring contractor registration in the DoD Central Contractor Registration (CCR) database.
1804.7401 Definitions.
"Central Contractor Registration (CCR) database," "Data Universal Numbering System (DUNS) number," "Data Universal Numbering System+4 (DUNS+4) number," "Commercial and Government Entity (CAGE) Code," and "Registered in the CCR database" are defined in the clause at 1852.204-74, Central Contractor Registration.
1804.7402 Policy.
Prospective contractors must be registered in the CCR database, prior to any award of a contract, purchase order, basic agreement, basic ordering agreement, or blanket purchase agreement after March 31, 2001. This policy applies to all types of awards except the following:
(a) Purchases made with a Government-wide commercial purchase card.
(b) Awards made to foreign vendors for work performed outside of the United States.
(c) Purchases under FAR 6.302-2, Unusual and Compelling Urgency.
1804.7403 Procedures.
(a)(1) The contracting officer must verify that the prospective awardee is registered in the CCR database using either the Cage Code, DUNS number or, if applicable, the DUNS+4 number, via the Internet at http://www.ccr2000.com or by calling toll free: 888-CCR-2423 (888-227-2423), commercial: 616-961-5757.
(2) Verification of registration is not required for orders or calls placed under contracts, basic agreements, basic ordering agreements, or blanket purchase agreements in which vendor registration was verified at the time of award of the contract or agreement.
(b) If the contracting officer determines that a prospective awardee is not registered in the CCR database after March 31, 2001, the contracting officer must--
(1) If delaying the acquisition would not be to the detriment of the Government, proceed to award after the contractor is registered; (2) If delaying the acquisition would be to the detriment of the Government, proceed to award to the next otherwise successful registered offeror, with the written approval of the Procurement Officer; or
(3) If the offer results from an invitation for bids, determine the offer to be non-responsive and proceed to award to the next otherwise successful registered offeror.
(c) The contracting officer must protect against improper disclosure of contractor CCR information.
1804.7404 Solicitation provisions and contract clauses.
Except as provided in 1804.7402, the contracting officer must use the clause at 1852.204-74, Central Contractor Registration, in all solicitations and contracts, including those for commercial items.
PART 1812
SUBPART	1812.1	ACQUISITION OF COMMERCIAL ITEMS--GENERAL
1812.102	Applicability.
SUBPART	1812.3	SOLICITATION PROVISIONS AND CONTRACT CLAUSES FOR THE ACQUISITION OF COMMERCIAL ITEMS
1812.301	Solicitation provisions and contract clauses for the acquisition of commercial items.
1812.302	Tailoring of provisions and clauses for the acquisition of commercial items.
SUBPART	1812.4	UNIQUE REQUIREMENTS REGARDING TERMS AND CONDITIONS FOR COMMERCIAL ITEMS
1812.404	Warranties.
SUBPART	1812.70	COMMERCIAL SPACE HARDWARE OR SERVICES
1812.7000	Prohibition on guaranteed customer bases for new commercial space hardware or services.
Subpart 1812.1--Acquisition of Commercial Items--General
1812.102 Applicability.
(c) For the acquisition of commercial items of any value, the MidRange procedures described in NFS part 1871 may be used to the extent they are consistent and compliant with FAR part 12 and NFS part 1812. Unless specifically stated, in any conflict between these parts the descending order of precedence is FAR part 12, part 1812, and part 1871.
Subpart 1812.3--Solicitation Provisions and Contract Clauses for the Acquisition of Commercial Items
1812.301 Solicitation provisions and contract clauses for the acquisition of commercial items.
(f)(i) The following clauses are authorized for use in acquisitions of commercial items when required by the clause prescription:
(A) 1852.204-74, Central Contractor Registration.
(B) 1852.214-71, Grouping for Aggregate Award.
(C) 1852.214-72, Full Quantities.
(D) 1852.215-84, Ombudsman.
(E) 1852.219-75, Small Business Subcontracting Reporting.
(F) 1852.219-76, NASA 8 Percent Goal.
(G) 1852.223-70, Safety and Health.
(H)1852.223-71, Frequency Authorization.
(I)1852.223-73, Safety and Health Plan.
(J) 1852.223-75, Major Breach of Safety and Security.
(K) 1852.228-72, Cross-Waiver of Liability for Space Shuttle Services.
(L)1852.228-76, Cross-Waiver of Liability for Space Station Activities.
(M )1852.228-78, Cross-Waiver of Liability for NASA Expendable Launch Vehicles.
(N)1852.246-72, Material Inspection and Receiving Report.
(ii) No other provisions and clauses prescribed in the NFS or center documents shall be used in acquisitions of commercial items, except as permitted by FAR 12.302.
1812.302 Tailoring of provisions and clauses for the acquisition of commercial items.
(c) The Associate Administrator for Procurement (Code HS) is the approval authority for waivers. Requests shall be prepared and submitted in accordance with 1801.471.
Subpart 1812.4--Unique Requirements Regarding Terms and Conditions for Commercial Items
1812.404 Warranties.
(b) In acquisitions under the Simplified Acquisition Threshold specified in FAR Part 13, no express warranty should be required other than the offeror's commercial warranty.
Subpart 1812.70--Commercial Space Hardware or Services
1812.7000 Prohibition on guaranteed customer bases for new commercial space hardware or services.
Public Law 102-139, title III, Section 2459d, prohibits NASA from awarding a contract with an expected duration of more than one year if the primary effect of the contract is to provide a guaranteed customer base for, or establish an anchor tenancy in, new commercial space hardware or services. Exception to this prohibition may be authorized only by an appropriations Act specifically providing otherwise.
PART 1852
1852.000	Scope of part.
SUBPART	1852.1	INSTRUCTIONS FOR USING PROVISIONS AND CLAUSES
1852.101	Using Part 52.
1852.103	Identification of provisions and clauses.
1852.103-70	Identification of modified provisions and clauses.
1852.104	Procedures for modifying and completing provisions and clauses.
SUBPART	1852.2	TEXTS OF PROVISIONS AND CLAUSES
1852.204-74 Central Contractor Registration.
1852.204-75	Security Classification Requirements.
1852.204-76	Security Requirements for Unclassified Information Technology Resources.
1852.208-81	Restrictions on Printing and Duplicating.
1852.209-70	Product Removal from Qualified Products List.
1852.209-71	Limitation of Future Contracting.
1852.209-72	Composition of the Contractor.
1852.211-70	Packaging, Handling, and Transportation.
1852.214-70	Caution to Offerors Furnishing Descriptive Literature.
1852.214-71	Grouping for Aggregate Award.
1852.214-72	Full Quantities.
1852.215-77	Preproposal/Pre-bid Conference. 1852.215-78	Make or Buy Program Requirements.
1852.215-79	Price Adjustment for "Make-or-Buy" Changes.
1852.215-81	Proposal Page Limitations.
1852.215-84	Ombudsman.
1852.216-73	Estimated Cost and Cost Sharing.
1852.216-74	Estimated Cost and Fixed Fee.
1852.216-75	Payment of Fixed Fee.
1852.216-76	Award Fee for Service Contracts.
1852.216-77	Award Fee for End Item Contracts.
1852.216-78	Firm Fixed Price.
1852.216-80	Task Ordering Procedure.
1852.216-81	Estimated Cost.
1852.216-83	Fixed Price Incentive.
1852.216-84	Estimated Cost and Incentive Fee.
1852.216-85	Estimated Cost and Award Fee.
1852.216-87	Submission of Vouchers for Payment.
1852.216-88	Performance Incentive.
1852.216-89	Assignment and Release Forms.
1852.217-70	Property Administration and Reporting.
1852.217-71	Phased Procurement Using Down-Selection Procedures. 1852.217-72 Phased Procurement Using Progressive Competition Down-Selection Procedures. 1852.219-73	Small Business Subcontracting Plan.
1852.219-74	Use of Rural Area Small Businesses.
1852.219-75	Small Business Subcontracting Reporting.
1852.219-76	NASA 8 Percent Goal.
1852.219-77	NASA Mentor-Protégé Program.
1852.219-79	Mentor Requirements and Evaluation.
1852.223-70	Safety and Health.
1852.223-71	Frequency Authorization.
1852.223-73	Safety and Health Plan.
1852.223-74	Drug- and Alcohol-Free Workforce.
1852.223-75	Major Breach of Safety or Security.
1852.225-8 Duty-Free Entry of Space Articles.
1852.225-70	Export Licenses.
1852.227-11	Patent Rights--Retention by the Contractor (Short Form).
1852.227-14	Rights in Data--General.
1852.227-17	Rights in Data--Special Works.
1852.227-19	Commercial Computer Software--Restricted Rights.
1852.227-70	New Technology.
1852.227-71	Requests for Waiver of Rights to Inventions.
1852.227-72	Designation of New Technology Representative and Patent Representative.
1852.227-84	Patent Rights Clauses.
1852.227-85	Invention Reporting and Rights--Foreign.
1852.227-86	Commercial Computer Software--Licensing.
1852.227-87	Transfer of Technical Data Under Space Station International Agreements.
1852.228-70	Aircraft Ground and Flight Risk.
1852.228-71	Aircraft Flight Risks.
1852.228-72	Cross-Waiver of Liability for Space Shuttle Services.
1852.228-73	Bid Bond.
1852.228-75	Minimum Insurance Coverage.
1852.228-76	Cross-Waiver of Liability for Space Station Activities.
1852.228-78	Cross-Waiver of Liability for NASA Expendable Launch Vehicle Launches.
1852.231-70	Precontract Costs.
1852.231-71	Determination of Compensation Reasonableness.
1852.232-70 NASA Modification of FAR 52.232-12. 1852.232-77	Limitation of Funds (Fixed-Price Contract).
1852.232-79	Payment for On-Site Preparatory Costs.
1852.232-81	Contract Funding.
1852.232-82	Submission of Requests for Progress Payments.
1852.233-70	Protests to NASA.
1852.235-70 Center for AeroSpace Information - Final Scientific and Technical Reports.
1852.235-71	Key Personnel and Facilities.
1852.235-72	Instructions for Responding to NASA Research Announcements.
1852.236-71	Additive or Deductive Items.
1852.236-72	Bids with Unit Prices.
1852.236-73	Hurricane Plan.
1852.236-74	Magnitude of Requirement.
1852.236-75	Partnering for Construction Contracts.
1852.237-70	Emergency Evacuation Procedures.
1852.237-71	Pension Portability.
1852.239-70	Alternate Delivery Points.
1852.241-70	Renewal of Contract.
1852.242-70	Technical Direction.
1852.242-71	Travel Outside of the United States.
1852.242-72	Observance of Legal Holidays.
1852.242-73	NASA Contractor Financial Management Reporting.
1852.243-70	Engineering Change Proposals.
1852.243-71	Shared Savings.
1852.243-72	Equitable Adjustments.
1852.244-70	Geographic Participation in the Aerospace Program.
1852.245-70	Contractor Requests for Government-Owned Equipment.
1852.245-71	Installation-Accountable Government Property.
1852.245-72	Liability for Government Property Furnished for Repair or Other Services.
1852.245-73	Financial Reporting of NASA Property in the Custody of Contractors.
1852.245-74	Contractor Accountable On-Site Government Property.
1852.245-75	Title to Equipment.
1852.245-76	List of Government-Furnished Property.
1852.245-77	List of Installation-Accountable Property and Services.
1852.245-79	Use of Government-Owned Property.
1852.245-80	Use of Government Production and Research Property on a No-Charge Basis.
1852.246-70	Mission Critical Space System Personnel Reliability Program.
1852.246-71	Government Contract Quality Assurance.
1852.246-72	Material Inspection and Receiving Report.
1852.246-73	Human Space Flight Item.
1852.247-71	Protection of the Florida Manatee.
1852.247-72	Advance Notice of Shipment.
1852.247-73	Shipment by Government Bills of Lading.
1852.249-72	Termination (Utilities).
SUBPART	1852.3	PROVISION AND CLAUSE MATRIX
1852.300	Scope of Subpart.
1852.301	Solicitation Provisions and Contract Clauses (Matrix). PART 1852
1852.000 Scope of part.
This part, in conjunction with FAR Part 52, (a) sets forth the provisions and clauses prescribed in the NFS, (b) gives instructions for their use, and (c) presents a matrix listing the provisions and clauses applicable to each principal contract type and/or purpose (e.g., fixed-price supply, cost-reimbursement research and development).
Subpart 1852.1--Instructions for Using Provisions and Clauses
1852.101 Using Part 52.
(b)(2)(i)(B) NASA contracting offices prescribing or developing clauses shall ensure that the requirements of Subpart 1801.3 are met.
(e)(1) The NFS matrix in Subpart 1852.3 is formatted similarly to that in the FAR. The first page of the NFS matrix contains a key to column headings, a dollar threshold chart, and requirement symbols. To fully determine the applicability of a provision or clause in the "required-when-applicable" and "optional" categories, Contracting Officers shall refer to the NFS text (cited in the matrix) that prescribes its use.
(4) The NFS matrix may be reproduced by field installations for the purpose of supplementing it with installation-developed provisions and clauses.
1852.103 Identification of provisions and clauses.
(b) Provisions and clauses prescribed by a field installation to satisfy its needs shall be identified as stated in paragraphs (b)(i) and (ii) of this section. Articles, formats, and similar language shall be treated as provisions and clauses for purposes of this section 1852.103.
(i) A provision or clause shall be numbered using a prefix, a base, and a suffix. The prefix shall be an alphabetical abbreviation of the installation name (e.g., ARC, DFRC, GRC, GSFC, JSC, KSC, LARC, MSFC, SSC, or SSPO). The base shall be a numeric value beginning with "52.2," with the next two digits corresponding to the number of the FAR or NFS subject part to which the provision or clause relates. The suffix shall be a hyphen and sequential number assigned within each part. NASA installations shall use suffix numbers from -90 to -199. For example, the first Johnson Space Center (JSC) provision or clause relating to Part 36 of the FAR or NFS shall be JSC 52.236-90, the second JSC 52.236-91, and so forth. Provisions and clauses shall be dated in accordance with FAR 52.101(f).
(ii) Contracting officers shall identify provisions and clauses as in the following examples:
(A) I.2 BID ENVELOPES (GSFC 52.214-90) (AUGUST 1987) This example is applicable when identifying the title of provisions and clauses in solicitations and contracts using the uniform contract format (UCF). The first number ("I.2") designates the UCF section and the sequential clause within that section. "GSFC 52.214-90" specifies the clause number.
(B) GSFC 52.214-90--Bid Envelopes (AUGUST 1987) This example is applicable in all instances in which the provision or clause citation is not associated with the UCF number.
(c) Contracting officers shall not number provisions and clauses developed for individual acquisitions only. For example, "F.3 Delivery Procedures for Special Hardware" cites the third clause in Section F of a contract using the UCF, but has no clause number or date identified with it, indicating that the clause was developed for the particular contract it appears in.
1852.103-70 Identification of modified provisions and clauses.
When a FAR clause or provision is included in a solicitation or contract and the NFS prescribes a modification, the title line shall identify the modification as shown below. This format shall be used both for incorporation by reference and when using full text.
"52.232-28 Electronic Funds Transfer Payment Methods (APR 1989)--as modified by NASA FAR Supplement 1832.908(a)"
1852.104 Procedures for modifying and completing provisions and clauses.
NFS provisions and clauses shall not be modified unless authorized by the NFS. When authorized, contracting officers must comply with the procedures in FAR 52.104.
Subpart 1852.2--Text of Provisions and Clauses
As prescribed in 1804.7404, insert the following clause:
(1) "Central Contractor Registration (CCR) database" means the primary DoD repository for contractor information required for the conduct of business with NASA.
(2) "Data Universal Number System (DUNS) number" means the 9-digit number assigned by Dun and Bradstreet Information Services to identify unique business entities.
(3) "Data Universal Numbering System +4 (DUNS+4) number" means the DUNS number assigned by Dun and Bradstreet plus a 4-digit suffix that may be assigned by a parent (controlling) business concern. This 4-digit suffix may be assigned at the discretion of the parent business concern for such purposes as identifying sub-units or affiliates of the parent business concern. (4) "Commercial Government and Entity Code (CAGE Code)" means -
(i) A code assigned by the Defense Logistics Information Service (DLIS) to identify a commercial or Government entity; or (ii) A code assigned by a member of the North Atlantic Treaty Organization (NATO) that is recorded and maintained by DLIS in the CAGE master file.
(5) "Registered in the CCR database" means that all mandatory information, including the DUNS number or the DUNS+4 number, if applicable, and the corresponding CAGE code, is in the CCR database; the DUNS number and the CAGE code have been validated; and all edits have been successfully completed.
(b)(1) By submission of an offer, the offeror acknowledges the requirement that a prospective awardee must be registered in the CCR database prior to award, during performance, and through final payment of any contract resulting from this solicitation, except for awards to foreign vendors performing work outside of the United States.
(2) The Contracting Officer will verify that the offeror is registered in the CCR database.
(3) Lack of registration in the CCR database will make an offeror ineligible for award after March 31, 2001.
(4) DoD has established a goal of registering an applicant in the CCR database within 48 hours after receipt of a complete and accurate application via the Internet. However, registration of an applicant submitting an application through a method other than the Internet may take up to 30 days. Therefore, offerors that are not registered should consider applying for registration immediately upon receipt of this solicitation.
(c) The Contractor is responsible for the accuracy and completeness of the data within the CCR, and for any liability resulting from the Government's reliance on inaccurate or incomplete data. To remain registered in the CCR database after the initial registration, the Contractor is required to confirm on an annual basis that its information in the CCR database is accurate and complete.
(d) Offerors and contractors may obtain information on registration and annual confirmation requirements via the Internet at http://www.ccr2000.com or by calling 888-CCR-2423 (888-227-2423).
1852.204-75 Security Classification Requirements.
As prescribed in 1804.404-70, insert the following clause:
SECURITY CLASSIFICATION REQUIREMENTS
Performance under this contract will involve access to and/or generation of classified information, work in a security area, or both, up to the level of [insert the applicable security clearance level]. See Federal Acquisition Regulation clause 52.204-2 in this contract and DD Form 254, Contract Security Classification Specification, Attachment [Insert the attachment number of the DD Form 254].
1852.204-76 Security Requirements for Unclassified Information Technology Resources.
As prescribed in 1804.470-4, insert the following clause:
SECURITY REQUIREMENTS FOR UNCLASSIFIED
(a) The Contractor shall comply with the security requirements outlined in NASA Policy Directive (NPD) 2810.1, Security of Information Technology, and NASA Procedures and Guidelines (NPG) 2810.1, Security of Information Technology. These policies apply to all IT systems and networks under NASA's purview operated by or on behalf of the Federal Government, regardless of location.
(b)(1) The Contractor shall ensure compliance by its employees with Federal directives and guidelines that deal with IT Security including, but not limited to, OMB Circular A-130, Management of Federal Information Resources, OMB Circular A-130 Appendix III, Security of Federal Automated Information Resources, the Computer Security Act of 1987 (40 U.S.C. 1441 et seq.), and all applicable Federal Information Processing Standards (FIPS).
(2) All Federally owned information is considered sensitive to some degree and must be appropriately protected by the Contractor as specified in applicable IT Security Plans. Types of sensitive information that may be found on NASA systems that the Contractor may have access to include, but are not limited to --
(i) Privacy Act information (5 U.S.C. 552a et seq.); (ii) Export Controlled Data, (e.g. Resources protected by the International Traffic in Arms Regulations (22 CFR Parts 120-130)). (3) The Contractor shall ensure that all systems connected to a NASA network or operated by the Contractor for NASA conform with NASA and Center security policies and procedures.
(c)(1) The Contractor's screening of Contractor personnel will be conducted in accordance with NPG 2810.1, Section 4.5 for personnel requiring unescorted or unsupervised physical or electronic access to NASA systems, programs, and data. (2) The Contractor shall ensure that all such employees have at least a National Agency Check investigation. The Contractor shall submit a personnel security questionnaire (NASA Form 531), Name Check Request for National Agency Check (NAC) investigation, and Standard Form 85P, Questionnaire for Public Trust Positions (for specified sensitive positions), and a Fingerprint Card (FD-258 with NASA overprint in Origin Block) to the Center Chief of Security for each Contractor employee requiring screening. The required forms may be obtained from the Center Chief of Security. In the event that the NAC is not satisfactory, access shall not be granted. At the option of the Government, background screenings may not be required for employees with recent or current Federal Government investigative clearances.
(3) The Contractor shall have an employee checkout process that ensures --
(i) Return of badges, keys, electronic access devices and NASA equipment;
(ii) Notification to NASA of planned employee terminations at least three days in advance of the employee's departure. In the case of termination for cause, NASA shall be notified immediately. All NASA accounts and/or network access granted terminated employees shall be disabled immediately upon the employee's separation from the Contractor; and (iii) That the terminated employee has no continuing access to systems under the operation of the Contractor for NASA. Any access must be disabled the day the employee separates from the Contractor. (4) Granting a non-permanent resident alien (foreign national) access to NASA IT resources requires special authorization. The Contractor shall obtain authorization from the Center Chief of Security prior to granting a non-permanent resident alien access to NASA IT systems and networks. (d)(1) The Contractor shall ensure that its employees with access to NASA information resources receive annual IT security awareness and training in NASA IT Security policies, procedures, computer ethics, and best practices.
(2) The Contractor shall employ an effective method for communicating to all its employees and assessing that they understand any Information Technology Security policies and guidance provided by the Center Information Technology Security Manager (CITSM) and/or Center CIO Representative as part of the new employee briefing process. The Contractor shall ensure that all employees represent that they have read and understand any new Information Technology Security policy and guidance provided by the CITSM and Center CIO Representative over the duration of the contract.
(3) The Contractor shall ensure that its employees performing duties as system and network administrators in addition to performing routine maintenance possess specific IT security skills. These skills include the following: (i) Utilizing software security tools.
(ii) Analyzing logging and audit data.
(iii) Responding and reporting to computer or network incidents as per NPG 2810.1. (iv) Preserving electronic evidence as per NPG 2810.1. (v) Recovering to a safe state of operation. (4) The Contractor shall provide training to employees to whom they plan to assign system administrator roles. That training shall provide the employees with a full level of proficiency to meet all NASA system administrators' functional requirements. The Contractor shall have methods or processes to document that employees have mastered the training material, or have the required knowledge and skills. This applies to all system administrator requirements.
(e) The Contractor shall promptly report to the Center IT Security Manager any suspected computer or network security incidents occurring on any system operated by the Contractor for NASA or connected to a NASA network. If it is validated that there is an incident, the Contractor shall provide access to the affected system(s) and system records to NASA and any NASA designated third party so that a detailed investigation can be conducted.
(f) The Contractor shall develop procedures and implementation plans that ensure that IT resources leaving the control of an assigned user (such as being reassigned, repaired, replaced, or excessed) have all NASA data and sensitive application software permanently removed by a NASA- approved technique. NASA-owned applications acquired via a "site license" or "server license" shall be removed prior to the resources leaving NASA's use. Damaged IT storage media for which data recovery is not possible shall be degaussed or destroyed. If the assigned task is to be assumed by another duly authorized person, at the Government's option, the IT resources may remain intact for assignment and use of the new user. (g) The Contractor shall afford NASA, including the Office of Inspector General, access to the Contractor's and subcontractor's facilities, installations, operations, documentation, databases and personnel. Access shall be provided to the extent required to carry out a program of IT inspection, investigation and audit to safeguard against threats and hazards to the integrity, availability and confidentiality of NASA data, and to preserve evidence of computer crime.
(h)(1) The Contractor shall document all vulnerability testing and risk assessments conducted in accordance with NPG 2810.1 and any other IT security requirements specified in the contract or as directed by the Contracting Officer.
(2) The results of these tests shall be provided to the Center IT Security Manager. Any Contractor system(s) connected to a NASA network or operated by the Contractor for NASA may be subject to vulnerability assessment or penetration testing as part of the Center's IT security compliance assessment and the Contractor shall be required to assist in the completion of these activities.
(3) A decision to accept any residual risk shall be the responsibility of NASA. The Contractor shall notify the NASA system owner and the NASA data owner within 5 working days if new or unanticipated threats or hazards are discovered by the Contractor, made known to the Contractor, or if existing safeguards fail to function effectively. The Contractor shall make appropriate risk reduction recommendations to the NASA system owner and/or the NASA data owner and document the risk or modifications in the IT Security Plan. (i) The Contractor shall develop a procedure to accomplish the recording and tracking of IT System Security Plans, including updates, and IT system penetration and vulnerability tests for all NASA systems under its control or for systems outsourced to them to be managed on behalf of NASA. The Contractor must report the results of these actions directly to the Center IT Security Manager.
(j) When directed by the Contracting Officer, the Contractor shall submit for NASA approval a post-award security implementation plan outlining how the Contractor intends to meet the requirements of NPG 2810.1. The plan shall subsequently be incorporated into the contract as a compliance document after receiving Government approval. The plan shall demonstrate thorough understanding of NPG 2810.1 and shall include as a minimum, the security measures and program safeguards to ensure that IT resources acquired and used by Contractor and subcontractor personnel --
(6) Document and follow a network intrusion prevention program for all IT resources under its control.
(k) Prior to selecting any IT security solution, the Contractor shall consult with their Center IT Security Manager to ensure interoperability and compatibility with other systems with which there is a data or system interface requirement.
(l) The Contractor shall comply with all Federal and NASA encryption requirements for NASA flight programs (e.g., secure flight termination systems, encryption for satellite uplinks, encryption for flight and satellite command and control for both up and down link) and involve the Center Communications Security (COMSEC) Manager when selecting encryption solutions. (m) The Contractor shall incorporate this clause in all subcontracts where the requirements identified in this clause are applicable to the performance of the subcontract.
1852.208-81 Restrictions on Printing and Duplicating.
As prescribed in 1808.870, insert the following clause:
RESTRICTIONS ON PRINTING AND DUPLICATING
(a) The Contractor shall reproduce any documentation required by this contract in accordance with the provisions of the Government Printing and Binding Regulations, No. 26, S. Pub 101-9, U.S. Government Printing Office, Washington, DC, 20402, published by the Joint Committee on Printing, U.S. Congress.
(b) The Contractor shall not perform, or procure from any commercial source, any printing in connection with the performance of work under this contract. The term "printing" includes the processes of composition, platemaking, presswork, silk screen processes, binding, microform, and the end items of such processes and equipment.
(c) "Duplicating/copying" is not considered to be printing. It is material produced by duplicating equipment employing the lithographic process and automatic copy-processing or copier-duplicating machines employing electrostatic, thermal, or other copying processes not requiring the use of negatives or metal plates. The Contractor is authorized to duplicate production units provided the requirement does not exceed 5,000 production units of any one page or 25,000 units in the aggregate of multiple pages. Such plates may not exceed a maximum image size of 10-3/4 by 14-1/4 inches. A "production unit" is one sheet, size 8-1/2 x 11 inches (215 x 280 mm), one side only, and one color ink.
(d) This clause does not preclude writing, editing, preparation of manuscript copy, or preparation of related illustrative material as a part of this contract, or administrative duplicating/copying (for example, necessary forms and instructional materials used by the Contractor to respond to the terms of the contract).
(e) Costs associated with printing or duplicating/copying in excess of the limits set forth above are unallowable without prior written approval of the Contracting Officer. If the Contractor has reason to believe that any activity required in fulfillment of the contract will necessitate any printing or substantial duplicating/copying, it immediately shall provide written notice to the Contracting Officer and request approval prior to proceeding with the activity. Requests will be processed by the Contracting Officer in accordance with the provisions of the Government Printing and Binding Regulations and NFS 1808.802.
(f) The Contractor shall include in each subcontract which may involve a requirement for any printing and/or any duplicating/copying in excess of the limits specified in paragraph (c) of this clause, a provision substantially the same as this clause, including this paragraph (f).
1852.209-70 Product Removal from Qualified Products List.
As prescribed in 1809.206-71, insert the following clause:
PRODUCT REMOVAL FROM QUALIFIED PRODUCTS LIST
If, during the performance of this contract, the product being furnished is removed from the Qualified Products List for any reason, the Government may terminate the contract for Default pursuant to the default clause of the contract.
As prescribed in 1809.507-2, the contracting officer may insert a clause substantially as follows in solicitations and contracts, in compliance with FAR 9.507-2:
LIMITATION OF FUTURE CONTRACTING
(a) The Contracting Officer has determined that this acquisition may give rise to a potential organizational conflict of interest. Accordingly, the attention of prospective offerors is invited to FAR Subpart 9.5--Organizational Conflicts of Interest.
(b) The nature of this conflict is [describe the conflict].
(c) The restrictions upon future contracting are as follows:
(1) If the Contractor, under the terms of this contract, or through the performance of tasks pursuant to this contract, is required to develop specifications or statements of work that are to be incorporated into a solicitation, the Contractor shall be ineligible to perform the work described in that solicitation as a prime or first-tier subcontractor under an ensuing NASA contract. This restriction shall remain in effect for a reasonable time, as agreed to by the Contracting Officer and the Contractor, sufficient to avoid unfair competitive advantage or potential bias (this time shall in no case be less than the duration of the initial production contract). NASA shall not unilaterally require the Contractor to prepare such specifications or statements of work under this contract.
(2) To the extent that the work under this contract requires access to proprietary, business confidential, or financial data of other companies, and as long as these data remain proprietary or confidential, the Contractor shall protect these data from unauthorized use and disclosure and agrees not to use them to compete with those other companies.
1852.209-72 Composition of the Contractor.
As prescribed in 1809.670, insert the following clause:
COMPOSITION OF THE CONTRACTOR
If the Contractor is comprised of more than one legal entity, each entity shall be jointly and severally liable under this contract.
1852.211-70 Packaging, Handling, and Transportation As prescribed in 1811.404-70, insert the following clause:
PACKAGING, HANDLING, AND TRANSPORTATION
(a) The Contractor shall comply with NPG 6000.1E, "Requirements for Packaging, Handling, and Transportation for Aeronautical and Space Systems, Equipment, and Associated Components", dated April 26, 1999, as may be supplemented by the statement of work or specifications of this contract, for all items designated as Class I, II, or III.
(b) The Contractor's packaging, handling, and transportation procedures may be used, in whole or in part, subject to the written approval of the Contracting Officer, provided (1) the Contractor's procedures are not in conflict with any requirements of this contract, and (2) the requirements of this contract shall take precedence in the event of any conflict with the Contractor's procedures.
(c) The Contractor must place the requirements of this clause in all subcontracts for items that will become components of deliverable Class I, II, or III items.