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Appendix 3: Entitlements Summary - Review of Parliamentary Entitlements Committee Report April 2010 - Department of Finance and Deregulation
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Overview of current entitlements
additional family reunion travel for office holders
Overseas Travel study travel
TA in Canberra
Canberra Daily Expense Allowance
TA outside electorate
TA inside electorate
relief staff budget Electorate staff travel budget
Staff travelling allowance
Additional facilities for senior staff Office and Residential
Ministers and office holders’ offices
Electorate office furnishings
Printing paper or card
flat magnetised material
limited postal vote applications
postage and distribution of printed material
Former senators and members Salary
additional salary for office holders
base electorate allowance additional electorate allowance
1948 scheme
surviving spouse/partner
Additional facilities for former prime ministers and party leaders while a parliamentarian
Entitlements for former prime ministers after leaving parliament
Summary of current entitlements
Head of Authority
PE Act Schedule 1, Part 1
Item 10. Benefits for former office holders as approved by the prime minister.
Former prime ministers. Former leaders of the opposition in the House of Representatives. Former leaders of The Nationals in the House of Representatives.
These entitlements are only provided while the former office holder remains in the parliament.
Remuneration Tribunal Determination 2006/18 - Entitlements
Clauses 7.1 to 7.3. Life Gold Pass (LGP).
All senators and members.
Retirement travel.
Senators and members who meet the qualifying period set out in the determination are eligible for a LGP issued under the Life Gold Pass Act 2002 (LGP Act).
Clause 7.4. LGP Frequent Flyer points.
LGP Holders.
Requires airline loyalty points accrued at Commonwealth expense to be used only to reduce the cost of future travel under the LGP Act, and to be reported to the SMOS.
Clauses 8.1 to 8.5. Severance Benefits.
Retired senators and members who are not eligible for a LGP.
Sets out limited travel entitlements for retired senators and members who are not eligible for a LGP.
Clauses 8.6 to 8.8. Resettlement Allowance.
Certain retired senators and members.
Sets out a payment for certain retired senators and members whose retirement was involuntary; and who are not able to access a pension or superannuation benefit (related to their service in the parliament) immediately upon ceasing to be a member of the parliament. Ministers
Paragraph 4(4)b Ministerial entitlements.
PE Act and PE Regs.
Prevents the PE Act from limiting ministerial entitlements provided under other mechanisms (for example executive authority).
Office and residential facilities
Item 1. Bulk papers.
Provides for the transfer of bulk papers to and from Parliament House and the member’s electorate office Office and residential facilities
Item 2. Constituents' request program. All senators and members.
Provides Australian flags and printed material related to national symbols, for presentation to constituents.
Item 5. Government publications.
Provides the cost of acquiring Australian Government publications as approved by the presiding officers.
PE Act Schedule 1, Part 2
Item 6. Photographs.
Provides photographic services at Parliament House.
Item 7(1). Office accommodation in the electorate. All senators and members.
Parliamentary, electorate or official business, but not commercial business.
Office accommodation in the electorate, together with equipment, facilities, office requisites and stationery as approved by the special minister of state.
Item 7(2). Office requisites and stationery.
Office requisites and stationery, subject to an annual capped allocation of $35,000.
Item 7A(2). Cost of publications (including electronic publications).
Metropolitan members.
Publications, subject to an annual capped allocation of $3,419.
Item 7A(3). Cost of publications (including electronic publications).
Senators and Non-metropolitan members.
Parliamentary, electorate or official business, but not commercial business
Publications, subject to an annual capped allocation of $4,572.
Item 5. Office accommodation in a capital city.
Opposition office holder. Presiding officer. Leader of a minority party.
Office accommodation in a capital city, together with equipment and facilities approved by the special minister of state.
Item 6. Residential telephone services.
Senior officers. A leader of a minority party, at his or her home base.
For senior officers, facilities are provided in Canberra and the home base. The entitlement for a leader of a minority party is less generous and restricted to home base only.
PE Regs. Part 2 3E. Mobile telephone services.
Independent senators and members.
For use by personal staff.
PE Regs. Part 2A
3G. Mobile telephone services.
Leader of the opposition in the House of Representatives. Leader of the nationals in the Senate. Leader of a minority party. Whips.
Clauses 10.1 to 10.2 Home telephone services
Provides the full costs associated with two telephone lines, answering facilities and ADSL (or equivalent) internet connection. Office and residential facilities
Equipment and services provided to ministers and parliamentary secretaries by portfolio agencies.
All ministers and parliamentary secretaries.
Ministerial business.
Portfolio agencies provide a range of benefits to ministers and parliamentary secretaries under executive authority. This arrangement allows each Commonwealth agency to provide their minister with equipment and services that other agencies could not provide (for example, access to departmental networks). Office and residential facilities
Special minister of state approval under item 7 of Schedule 1, Part 1 to PE Act
Software allowance.
Senators and members affiliated with major political parties.
To procure software as approved by the National Secretariats of the major political parties. Used to purchase database software to keep track of constituents and their concerns.
SMOS approval under item 7 of Schedule 1, Part 1 to PE Act
Senators and members affiliated with a minority party.
To procure software.
Item 7. Cost of postage.
A minister (understood to include a parliamentary secretary).
Opposition office holder. Presiding officer. Leader of a minority party. Government or opposition whip.
May not be used for bulk mail-outs.
PE Regs. Part 2 Regulations 3AA(1) to (4). Printing and Communications General Provisions.
Parliamentary or electorate purposes. Must not be used for party, electioneering, personal or commercial purposes, or for the production of how‑to‑vote material.
PE Regs. Part 2 3AB. Printing and Communications - member’s rate.
As at 3AA(1) to (4) above.
Capped annual allocation of $75,000 plus a component based on the number of enrolled voters in the electorate.
PE Regs. Part 2 3AC. Printing and Communications - senators’ rate.
Capped annual allocation of $40,000.
3F. Photographic Services.
No purpose specified.
Determination 2005/19
Principal Executive Office - Classification Structure and Terms and Conditions Base salary.
All backbenchers.
Base parliamentary salary is linked by a regulation under the Remuneration and Allowances Act 1990 (the R&A Act), to Reference Salary A within the Remuneration Tribunal’s Principal Executive Office (PEO) Structure. Reference salary A is not formally linked to any other salary.
Report No 1 of 2009: Report on Ministers of State - Salaries Additional to the Basic Parliamentary Salary
Ministers' salary.
The Remuneration Tribunal is required to report to government annually on the additional salary payable to ministers. Under the Constitution, the salaries of ministers are a matter for decision by executive government, and do not require legislative action for implementation. The Ministers of State Act 1952, as amended, makes provisions for an annual appropriation which is apportioned in annual salaries to the prime minister, deputy prime minister, treasurer, leader of the government in the senate, leader of the house, other ministers and parliamentary secretaries.
Determination 2009/20 - Parliamentary Office Holders – Additional Salary
Specified office holders.
The Remuneration Tribunal determines a range of 57 salary rates for specified parliamentary office holders.
Electorate Allowance.
Paid monthly with salary. Unspent funds are retained by the senator or member and are subject to taxation. Base rate is $32,000. All senators and 96 members receive the base rate only.
Members for electorates between 2,000 km2 and 4,999 km2, inclusive.
7 members receive an additional $6,000 pa.
Members for electorates over 5,000 km2.
47 members receive an additional $14,000 pa.
Remuneration Tribunal Determination 2008/15 - TA
Clauses 1.1 to 1.2
Sets out rates of TA.
Provides a higher rate of TA for the following specified office holders: deputy prime minister, treasurer, leader of the house, leader of the government in the senate, other ministers, parliamentary secretaries, leader of the opposition, president of the senate, speaker of the house of representatives, deputy leader of the opposition, leader of the opposition in the senate, deputy leader of the opposition in the senate, deputy president and chairman of committees in the senate, deputy speaker in the house of representatives, leader of a recognised non‑government party of at least five members not otherwise specified herein, chief government whip in the house of representatives, chief opposition whip in the house of representatives, chief government whip in the senate, chief opposition whip in the senate.
Clauses 1.4, 2.1
Defines certain terms used in the TA determination.
Requires documentary evidence for payment of Canberra Allowance.
Clauses 2.3-2.4
Sets non-commercial TA rate at one-third of commercial rate. Requires evidence for payment of commercial TA rate.
Sets out TA entitlements for the prime minister. Clause 2.7 provides the same rate for the deputy prime minister when acting prime minister.
Ministers. Office holders under clause 2.1(a).
Sets conditions for payment of TA to ministers and specified office-holders.
In exceptional circumstances the Commonwealth may pay a minister's accommodation costs. In these circumstances, a reduced rate of TA will be paid to the minister.
Where a minister or office holder is accompanied by a spouse they are paid an additional $10 per overnight stay.
Clause 2.9
TA conditions for stopovers when travelling between Western Australia or the Northern Territory and Canberra on parliamentary business.
Sets conditions for payment of TA to backbench senators and members.
Clause 2.12
Generally, TA may not be claimed within the electorate.
Specified senators and members.
Sets out entitlements to TA within the electorate for all senators, members for electorates over 10,000km2, and certain members for electorates that contain islands.
Senators and members, ministers and office holders under clause 2.1(a) whose principal place of residence is within a 30km radius of Parliament House.
Parliamentary or official business.
Sets out a daily expense allowance for senators and members based in Canberra or an adjoining electorate.
Clauses 2.15- 2.18
Electorate or committee business.
Sets out an entitlement to TA on specified external territories for certain specified senators and members travelling on electorate or committee business.
Clauses 2.19-2.20
Leader and deputy leader of a recognised party
Official business as leader or deputy leader.
Sets out entitlements to TA for the leader and deputy leader of a recognised party travelling on business connected with their office.
Clause 2.21
Second Deputy Speaker in the House of Representatives.
Official business as second deputy speaker.
Sets out entitlements to TA for the second deputy speaker travelling on business connected with that office.
Clauses 2.22 - 2.23
Chief whips in the House, principal whips in the Senate, any whip travelling at the request of the chief whip.
Business as a whip.
Sets out entitlements to TA for various whips travelling on business connected with their office.
Clauses 2.25 -2.27
Shadow ministers. Business as a shadow minister/ business related to the shadow portfolio.
Sets out entitlements to TA for shadow ministers travelling on business connected with their office.
PE Act Schedule 1, Part 1, item 8
Parliamentary or electorate business.
(a)scheduled commercial services
(b)car-with-driver services
(c)Special purpose aircraft
PE Act Schedule 1, Part 1, item 9
Senators and members, in accordance with a program of visits approved by the prime minister.
Sets out conditions for travel overseas as a member of a parliamentary delegation. Conditions are different from those for overseas study travel and travel for certain office holders.
9(1)(f) Delegation - Staff travel.
Leader of a minority party, approved by the prime minister.
Provides an entitlement for the leader of a minority party to be accompanied by staff while on a delegation. Staff travel on a delegation is not provided for other office holders.
9(2) Delegation - Extend or be accompanied
Senators and members who have approval for delegation travel.
Class of travel may be downgraded to extend delegation travel or to be accompanied by a spouse.
1(1)(a). First-class scheduled commercial services. Any parliamentary office-holder.
1(1)(b). Official car with driver in Canberra or in the capital city of his or her home state or territory.
Leader of the opposition in the House of Representatives.
1(1)(d). Car with driver services.
Any parliamentary office-holder.
1(1)(e). Charter transport.
Opposition office holder or presiding officer, accompanied by spouse and 1 staff member.
1(1)(f). Charter transport.
Leader of a minority party, accompanied by spouse and 1 staff member.
1(1)(g). Special Purpose Aircraft Any parliamentary office-holder.
1(2). Representational travel.
Any senator or member representing a senior officer.
1(3). Special Purpose Aircraft.
Campaign business during election campaigns.
2(1)(a), 2(2). Fares.
Leader of the opposition in House of Representatives.
Provides the leader and deputy leader of the opposition with a travel budget.
2(1)(b)- 2(1)(c). Fares.
Provides the presiding officers with an entitlement to first-class overseas travel, accommodation, meals and incidentals.
2(1)(d)- 2(1)(e). Fares.
One member of staff for leader and deputy leader of the opposition in House of Representatives and presiding officer, or two if no spouse travels.
Provides the leader and deputy leader of the opposition and the presiding officers with an entitlement to be accompanied by staff.
2(1)(f). Medical and hospital services.
Leader and deputy leader of opposition in House of Representatives and presiding officer.
Specifies medical costs that will be met when travelling overseas.
2(1)(g) and (h). Baggage insurance, equipment and clothing allowances.
Specifies insurance costs that will be met and allowances that will be paid when travelling overseas.
2(3). Representative overseas travel.
Any senator or member representing a leader and deputy leader of the Opposition in House of Representatives, or a presiding officer.
Provides the leader and deputy leader of the opposition and the presiding officers with an entitlement to be represented overseas by another senator or member.
3(1). Overseas spouse travel & medical treatment.
Spouse of any senior officer.
Provides the spouse of a senior officer with an entitlement to travel overseas when accompanying the senior officer.
3(2). Domestic travel, spouse.
Provides the spouse of a senior officer with an entitlement to travel within Australia for official purposes.
4 Domestic travel, child.
Child of any senior officer.
Provides each dependent child of a senior officer with a capped entitlement to travel within Australia.
PE REGS Part 2 3B. Overseas Travel. Any senator or member representing a minister or the government overseas. Subject to PM’s approval. Accompanying spouse, subject to PM’s approval.
Representing a minister or the government.
Provides senators and members with an entitlement to travel overseas to represent the government or a minister.
PE Regs. Part 2 3C. Overseas Travel.
Any senator or member representing Australia overseas. Subject to PM’s approval. Accompanying spouse, subject to PM’s approval. Cost of an accompanying staff member for the leader and deputy leader of the opposition.
Provides senators and members with an entitlement to travel overseas to represent Australia.
PE Regs. Part 2 3D. Overseas Travel- Special Purpose Aircraft. Any senator or member travelling OS under Regulation 3B or 3C.
Representing a minister or the government. Representing Australia.
Clauses 2.1 to 2.2. Domestic travel. All senators and members.
For parliamentary, electorate or official business, but not party business (except as specified).
Travel within Australia at Commonwealth expense.
Clause 2.3. Scheduled commercial services and charter-in-lieu.
Limits the modes of travel under clause 2.1 to:
- certain scheduled commercial services - charter services in lieu of scheduled commercial services
- if charter in lieu is used, the senator or member must meet the difference between the charter cost and the rate of private vehicle allowance that would be payable for the trip.
Clause 2.4. Special Charter.
The SMOS may approve the use of charter at Commonwealth expense for any purpose except travel within and for the service of the electorate.
Clause 2.5. Additional travel.
Electorate, committee or official business (that is, travel connected with an office the senator or member holds).
A senator for the Northern Territory and the member for Lingiari may travel to the Cocos Islands or Christmas Island on electorate business. A senator for the ACT and the member for Canberra may travel to Norfolk Island on electorate business. A member of a committee may travel to the Cocos Islands, Christmas Island or Norfolk Island on committee business. A shadow minister with responsibility for external territories may travel to the Cocos Islands, Christmas Island or Norfolk Island on business connected with their shadow portfolio.
Clause 2.6. Fare limits.
Travel within Australia at Commonwealth expense is capped at the cost of a business class air fare, unless the SMOS approves an exception on medical grounds.
Clause 2.7. Luggage.
Air travel to and from Canberra on parliamentary business.
The Commonwealth will meet the cost of an additional item of luggage.
Clause 2.8. Definitions.
Certain terms, mostly related to family travel, are defined.
Clauses 2.9 and 2.10. Family Reunion Travel
Spouse or nominee, dependent child, designated person(s) of a senator or member.
To accompany or join a senator or member who is travelling on parliamentary, electorate or official business. Travel may only be for non-commercial services.
Provides direct travel on scheduled commercial services without voluntary stopovers; and travel on special purpose aircraft, subject to prior approval.
Clause 2.11. Stopovers on long journeys.
Family travellers of certain senators and members.
Family Reunion Travel.
Allows a one-night stopover in a capital city for family members of a senator or member from: Western Australia, Northern Territory, or Queensland at least 1,100km flight distance from Brisbane, when travelling to or from Canberra under the family reunion travel entitlement.
Clauses 2.12 to 2.14. Canberra and intra‑state family travel budget.
All family travellers.
Family Reunion Travel on specified routes.
Sets out methodology for calculating Canberra and intra-state family travel budgets. Travel
Clauses 2.15 to 2.18. Interstate family travel.
Specifies a total of 3 interstate business-class return trips per year, that may be pooled or converted to Canberra/intra-state trips.
Clause 2.19. Representational travel.
Spouse or nominee of a senator or member.
To represent a senator or member.
Sets out reasons for representational travel. Specifies costs to be met from Canberra and intra‑state family travel budget.
Clause 2.20. Additional travel.
To attend an official government, parliamentary or vice-regal function.
This provision is uncapped and additional to the family reunion travel entitlements.
Clauses 3.1 -3.3. Car Transport (excluding PPVs and PVA).
Parliamentary business, but not including party business (except as specified). Committee business. Official business.
Sets out the purposes and locations for which car transport can be used. Although not specified in the determination, car transport is understood to mean COMCAR and other car-with-driver services, taxis and self-drive hire cars.
Clause 3.4. Car Transport- Specified passengers.
Spouse or nominee. Staff. Other senators or members.
No purpose stated.
Specifies persons who may accompany a senator or member using car transport.
Clause 3.5. Car Transport - Other accompanying passengers.
Any person not specified in clause 3.4.
Relevant to travel. Compassionate reasons. Public interest. Travel by dependent child.
Allows other persons to accompany a senator or member for specified reasons.
Clause 3.6. Car Transport- SMOS delegation.
SMOS may prescribe modes of car transport for clause 3.1.
Clause 3.7. Car Transport - Private use of weekend hire car.
Private, but not commercial purposes.
Allows a short-term hire car in Canberra to be used for private purposes. Senator or member to meet fuel costs.
Clauses 3.8 to 3.9. Canberra PPV.
Sets out conditions that apply to Canberra PPV. SMOS may make guidelines.
Clause 3.10. Car Transport - Travel from nearest airport providing suitable services.
Allows a senator or member to use car transport to travel to the nearest airport or railway station offering reasonable services.
Clause 3.11. Break in journey at electorate office.
Allows a senator or member to break a car journey at the electorate office when travelling between the airport and home. Travel
Clause 3.13. Car Transport - Capital city of home state.
Shadow minister. Leader of a minority party.
Duties connected with office.
Allows car transport to be used in the capital city of home state.
Clauses 3.14- 3.15. Unaccompanied travel.
Spouse/nominee.
Sets out conditions for unaccompanied travel using car transport.
Clause 3.16. Car Transport - Unaccompanied travel.
Dependent children and designated persons.
Clauses 4.1- 4.2. Private Vehicle Allowance (PVA)
(a),(b) senators and members. (c) spouse, nominee, dependent child or designated person.
For specified trips between home and Canberra on: (a),(b) parliamentary business, (c) family travel.
Sets out journeys for which private vehicle allowance will be paid.
Clauses 4.3, 4,6. Park private vehicle or PPV at connecting airport.
4.3: Parliamentary, between Canberra and home. 4.6: Parliamentary business, but not including party business (except as specified). Committee business. Official business.
Sets out conditions for payment of parking costs.
Clauses 4.4, 4.5.
Sets out conditions for payment of private vehicle allowance.
Clauses 5.1- 5.3, 5.7, 5.8, 5.9, 5.10. Standard and non-standard private-plated vehicle.
Parliamentary business. Electorate business. Official, business. Family travel. Private purposes.
Sets out entitlement to standard and non-standard private-plated vehicles. Authorises SMOS to make guidelines.
Clause 5.4. Additional vehicles.
A member for an electorate>300,000 km2. A senator for the Northern Territory.
Provides a 4WD PPV to certain senators and members in addition to the PPV provided under clauses 5.1 or 5.2.
Clauses 5.5, 5.6.
Requires a deduction to be made from a senator or member’s charter entitlement or electorate allowance for a non-standard vehicle (5.5) or a 4WD (5.6).
Clauses 5.11-5.13. Cash-in-lieu of a PPV.
Sets out conditions for a senator or member to elect to take an annual cash payment in lieu of their entitlement to a PPV.
Clauses 6.1 -6.4. Electorate charter.
All senators, except those for the ACT. Members for electorates of 10,000km2 and larger.
Electorate Business: …within and for the service of the electorate.
Sets out conditions and rates of electorate charter allowance. Includes capacity to carry forward 20% of unspent funds each year, hire a driver independent of car hire arrangements, and engage or dismiss charter outside the electorate. Travel
Clauses 6.5 to 6.9. Electorate Charter - Specified passengers.
Spouse. Member(s) of staff. Other senators or members.
Sets out conditions for carrying passengers on electorate charter transport. Travel
Clauses 9.1 to 9.13 Overseas study travel
All senators and members who have completed three years of service, and once per parliament thereafter.
…undertaking studies and investigations of matters related to their duties and responsibilities as a member of parliament…
Sets out conditions for accessing overseas study travel, costs that will be met by the Commonwealth, reporting requirements and the administrative arrangements for reimbursement.
Clauses 12.1 -12.2 Airline loyalty points
All persons with an entitlement under the determination who accrue airline loyalty points at Commonwealth expense.
Requires airline loyalty points accrued at Commonwealth expense to be used only to reduce the cost of future travel under the determination, and to be reported to the SMOS.
Ministerial travel (Domestic)
Ministers and parliamentary secretaries may travel anywhere within Australia, including by charter transport. Travel
Ministerial travel (OS)
Ministers and parliamentary secretaries may travel overseas, including by charter transport, with the prime minister’s prior approval. A number of related costs, such as insurance and medical costs, are met at Commonwealth expense.
Clause 13.3. SMOS can make procedural rules.
To give full effect to entitlements within the determination.
Authorises the SMOS to make procedural rules and guidelines to give effect to the entitlements set out in the determination.
Clause 13.4. No double dipping.
Spouse, dependent child, designated person or nominee.
Travel entitlements.
Clause 13.4 prevents family travellers claiming travelling allowance at the same time as accessing travel entitlements under the determination.
Paragraph 3. Definitions.
Defines terms used within the PE Act.
Paragraph 6. Pro-rata provisions.
All entitlements under the PE Act and PE Regs. By administrative practice, the formula is applied to all entitlements.
Sets out provisions to apportion amounts when a senator or member commences their term part-way through a financial year.
Appendix 2: Issues Raised in Submissions