Source: http://www.bbsrc.ac.uk/organisation/policies/employment/code/amendments/2011-amendments.aspx
Timestamp: 2014-09-02 16:41:42
Document Index: 420738546

Matched Legal Cases: ['art 2', 'art 2', 'art 1', 'art 2', 'art 2', 'art 2', 'art 2', 'art 2', 'art 2', 'art 2']

Employment code amendments 2011 - BBSRC
Our organisationPolicies and strategiesEmployment policies, strategies and guidanceEmployment codeEmployment code amendmentsEmployment code amendments 2011
Amendment 138 - Pre-redundancy measuresAmendment 137 - Institutes on BBSRC termsAmendment 136 - Social networkingAmendment 135 - Correction to links in appendix A14.2Amendment 134 - Calculation of sick pay limitsAmendment 133 - Uprating of subsistence paymentsAmendment 132 - RERAD renamed RESASAmendment 131 - Section A11 renamedAmendment 130 - Revised compensation arrangementAmendment 129 - Amendments to the personal promotion section RE paperwork and processAmendment 128 - Increase to the higher rate motor mileage allowanceAmendment 127 - Administration of childcare vouchersAmendment 126 - Removal of reference to IMP and of appendix 14.12Amendment 125 - Revision of childcare voucher schemeAmendment 124 - Calculating and recording public and privilege holidays for part time employeesAmendment 123 - Amendment to special bonus scheme and removal of default retirement ageAmendment 122 - Changes to zero hours contractsAmendment 121 - Deletion of A5.1 - Performance payAmendment 120 - Examples of disciplinary offences - amended hyperlinkAmendment 119 - Pay award 2010Amendment 118 - Deputising - clarification and change of nameAmendment 117 - Review of short-term appointmentsAmendment 116 - Review of health and attendance strategy Amendment 138
Pre-redundancy measures
Paragraph 4 of the Redeployment and Redundancy Guide ( appendix A14.2) has been revised to clarify what is meant by redeployment as a pre-redundancy measure. The paragraph is referring to the scope of moving individuals into other suitable roles internally.
Those of you maintaining a hard copy of the code will need to print the appendix to the introduction to the employment code from the website.
Institutes on BBSRC terms
The list of Institutes under BBSRC terms and conditions has been updated, see the appendix to the introduction to the employment code.
Appendix A2.5 - The personal use of social media networking Appendix A3.7 - Harassment and bullying policy Appendix A12b.4i - Examples of disciplinary offences Social networking
Paragraph 7 of appendix A2.5 has been updated following discussions at the BBSRC employment law training day (June 2011) and recent employment law cases regarding use of social media. We have provided a more detailed list of disciplinary offences and added cross references to the examples of disciplinary offences (see appendix A12b.4i) and the harassment and bullying policy (see paragraph 2.2 of appendix A3.7)
Those of you maintaining a hard copy of the code will need to print appendix A12b.4i, A2.5 and A3.7 from the website.
Correction to links in appendix A14.2
A few minor errors have been corrected in appendix A14.2 - typos or links to other pages not working or missing. Those of you maintaining a hard copy of the code will need to print appendix A14.2 from the website.
Return to top Amendment 134
Appendix A9.4 - Health and attendance strategy
Calculation of sick pay limits
The calculation of sick pay in paragraph 2.3 of appendix A9.4 has been amended to bring BBSRC into line with the sickness absence pay rules applied by the other Research Councils. The change takes effect from 1 October 2011.
Those of you maintaining a hard copy of the code will need to print appendix A9.4 from the website.
Return to top Amendment 133
Appendix A11.1i - Food and accommodation rates Uprating of subsistence payments
Appendix A11.1i has been amended to show new rates for subsistence payments with effect from 1 September 2011.
Those of you maintaining a hard copy of the code will need to print appendix A11.1i from the website.
Return to top Amendment 132
Introduction - main page Appendix A6.10: Main page - Individual grading review procedure Appendix A7.11 - Overbearing Appendix A10.2: Main page- Code on gifts and material hospitality Appendix A12b:2- Code of conduct for employees of the Scottish Main Research Providers Appendix A12d:1- Whistleblowing Appendix A14.1- Redeployment and redundancy agreement appendix A14.2- Redeployment and Redundancy Guide Appendix 14.4: Main page- Redeployment committee - guidance notes Appendix A14.4ii- Interviewing ‘at risk’ employees Appendix 14.11: Main page- LTC redundancy agreement
The above parts of the Employment Code have been amended because the Rural and Environmental Research and Analysis Directorate of the Scottish Office (RERAD) is now known as the Rural and Environment Science and Analytical Services division (RESAS).
Those of you maintaining a hard-copy of the Employment Code will need to print all of the above parts of the employment code.
Return to top Amendment 131
Section A11 - Permanent change of location Renaming of section A11
Section A11 is now called "Permanent change of location, travel and other allowances". This more accurately reflects the full content of the Section.
Those of you maintaining a hard-copy of the code will need to print the employment code main contents page, and the contents to section A11. The main page of appendix A11, and appendix A11.1, are unaffected by this change of name. August 2011
Return to top Amendment 130
Section A14 (main page) - Leaving us Appendix A14.1 - Redeployment and redundancy agreement Appendix A14.2 - Redeployment and redundancy guide Appendix A14.3 - Guidance notes on redundancy selection criteria Appendix A14.4 (main page) - The Redeployment Committee - Guidance notes Appendix A14.4i - Redeployment committee - List of members Appendix A14.4ii - Interviewing employees ‘at risk’ of redundancy Appendix A14.5 - Redundancy and redeployment template letters Appendix A14.6 - Post loss justification form - appeal cases Appendix A14.7 - Standard letter: notice of redundancy template Appendix A14.8 - Post loss justification form - all cases Appendix A14.9 - Options form Appendix A14.10 - Redundancy process flowchart Appendix A14.11 - Retirement Appendix A14.12 - Standard Compromise Agreement Appendix A14.13 - Agreed Severance Procedure (AS) Appendix A14.14 (main page) - LTC redundancy agreement Appendix A14.14i - Flowchart of LTC redundancy agreement Revised compensation arrangements
Section A14 has been amended to take account of recently agreed changes to the compensation arrangements. The following have been removed as a result of the changes to the scheme:
Appendices A14.5, A14.7 and A14.10 Appendices A14.6 onwards have been renumbered accordingly.
The content of the following have been amended as a result of the changes to the scheme:
Section 14 (main page), appendix A14.1, A14.2, A14.3 and the main page of appendix A14.14 (now renumbered as A14.11 All other appendices within section A14 have had minor changes made (e.g. - cross-references corrected). Those of you maintaining a hard-copy of the employment code will need to print all of section A14, included the index to section A14 and the index to appendix A14.11 (the index to Appendix A14.4 is unchanged). July 2011 Return to top Amendment 129
Section A6 (main page) - Promotion opportunities Appendix A6.1 - Criteria for the assessment Appendix A6.2 - Nomination form Appendix A6.3 - Personal role evaluation Appendix A6.4 - Personal Promotion Panels Appendix A6.5 - Promotion interview panel: referee report Appendix A6.6 - Promotion interview panel: interview report
Amendments to the personal promotion section RE paperwork and process
Amendments have been made to the personal promotion section of the employment code (see main page and appendices A6.1 to A6.6 of section A6), to reflect feedback and recommendations from the Personal Promotion Board regarding the paperwork and process.
If you are maintaining a paper version of the employment code you will need to replace the main page and appendices A6.1 to A6.6 of Section A6 with a print-out from the website
Return to top Amendment 128
Section A11, appendix A11.1ii - Travel and related expenses rates
Increase to higher rate motor mileage allowance
The higher rate of motor mileage allowance is increased from 40p per mile to 45p per mile with effect from 1 July 2011. See appendix A11.1ii. Other mileage rates remain unchanged.
If you are maintaining a paper version of the employment code you will need to replace appendix A11.1ii with a print-out from the website
Return to top Amendment 127
Section A3, part 2 - Flexible working arrangements
Administration of childcare voucher scheme
Swindon office is no longer responsible for the administration of childcare vouchers. The employment code has been amended to reflect this change. Please see Section A3 - part 2, paragraph 5.1. The childcare voucher scheme guidance note has also been updated. Please see section A3: Part 1, paragraph 6.
If you are maintaining a paper version of the employment code, you will need to print all of section A3, part 2. If you are keeping paper versions of guidance notes, you will need to print the guidance note on the childcare voucher scheme.
Return to top Amendment 126
Appendix A1.6 - Personal merit appointments (outline procedure) Appendix A14.12 - Formal request to work beyond the proposed retirement date
Removal of reference to IMP and of appendix 14.12
Appendix A1.6, Personal merit appointment - reference to IMP has been removed as this scheme was replaced by the Personal promotion scheme.
Appendix A14.12, Formal request to work beyond the proposed retirement date - this section has been removed following the removal of the default retirement age. All subsequent appendices have been re-numbered.
If you are maintaining a paper version of the employment code you will need to print all of A1.6, A14.12, A14.13 and A14.4.
Return to top Amendment 125
Section A3: Part 2 - Flexible working arrangements
Revision of Childcare voucher scheme
Section A3 - part 2 - Flexible working arrangements - has been amended to reflect that RCUK SSC Ltd have now taken over the administration of the Childcare voucher scheme (for those Institutes using the RCUK SSC).
If you are maintaining a paper version of the employment code, you will need to print all of section A3: Part 2.
Return to top Amendment 124
Appendix A8.7- Public/privilege leave days and entitlement
Calculating and recording public and privilege holidays for part time employees
An amendment has been made to appendix A8.7 - Public/privilege leave days and entitlement - to reflect the revised process for calculating and recording public and privilege holidays for part time employees. This change takes effect from 1 April 2011.
If you are maintaining a paper version of the employment code, you will need to print all of appendix A8.7.
Return to top Amendment 123
Appendix A7.16 - Special bonus scheme Section A14 - Leaving us Appendix A14.11 - Retirement
1) Amendment to the Special bonus scheme in relation to part time employees2) Amendment to A14 to reflect the removal of the default of retirement age
The following amendments have been made to the employment code:
Appendix A7.16, Special bonus scheme - a minor amendment has been made to the Special bonus scheme policy in relation to awards for part time employees. The hours worked by part time employees should be a factor in deciding the appropriate sum to be awarded. Please see paragraph 3. Section A14 - Leaving us and appendix - Retirement - amendments have been made following the removal of the default retirement age in April 2011. BBSRC no longer have a mandatory retirement age of 65. The decade of retirement has been removed from the Employment code but we will continue to offer flexible retirement options. If you are maintaining a paper version of the employment code you will need to print all of appendix A7.16, section A14 and appendix A14.11 April 2011 Return to top Amendment 122
Section A8 - Holidays, leave and special leave Section A3: Part 2 - Flexible working arrangements Appendix A3.5 - Zero hours contracts Appendix A3.6 - Home working Appendix A3.6i - Home working application form (frequent & formal) Appendix A3.6ii - Home working self assessment form Appendix A3.6iii - Home working - risk assessment of the 'home office' Appendix A3.6iv - Model notification of formal home working agreement Appendix A3.7 - Career breaks Appendix A3.8 - Harassment and bullying policy Appendix A3.9 - Policy on employing people with disabilities
Amendments to employment code following changes to zero hours contracts
Following the introduction of a new contract for zero hour working it has been necessary to make amendments to the employment code, as follows:
Section A3 - part 2 - As zero hour contracts will only be used for unexpected and short term business requirements and without employee status or continuous service etc, it has been removed as an option under our flexible working arrangements
Section A8 - Holidays, leave and special leave - new arrangements for annual leave entitlement under a zero hour contract/assignment. See paragraph 2.1 (f).
Appendix A3.5 - Zero hours contracts has been deleted. Therefore, all subsequent appendices have been re-numbered as follows: A3.6 - Home working - now A3.5: Main page A3.6i - Home working application form (frequent & formal) - now appendix A3.5i
A3.6ii - Home working self assessment form - now appendix A3.5ii A3.6iii - Home working - risk assessment of the 'home office' - now appendix A3.5iii A3.6iv - Model notification of formal home working agreement - now appendix A3.5iv A3.7 - Career breaks - now appendix A3.6 A3.8 - Harassment and bullying policy - now appendix A3.7
A3.9 - Policy on employing people with disabilities - now appendix A3.8
If you are maintaining a paper version of the employment code you will need to print all of the following: section A3 - part 2, section A8(main), A3.5, A3.5i, A3.5ii, A3.5iii, A3.5iv, A3.6, A3.7 and A3.8 (as above links).
Return to top Amendment 121
Section A5 - Performance, training and development Appendix A5.1 - Performance pay (formerly merit awards) Appendix A5.2 - The right to request time to train Appendix A5.3 - Training request template Appendix A5.4 - Declaration to repay training expenses
Deletion of A5.1 - Performance pay
Appendix A5.1 explained that merit awards were discontinued with effect from 1 July 2007 and were replaced by performance pay. The information regarding performance pay is also no longer valid and is explained in full in the recently amended appendix A7.3. Therefore, subsequent appendices have been renumbered and relevant links amended, as follows:
A5 (main)- Performance, training and development
Appendix A5.1 - Performance pay (formerly merit awards) - removed
Appendix A5.2 - The right to request time to train is now appendix A5.1
Appendix A5.3 - Training Request template is now appendix A5.2
Appendix A5.4 - Declaration to repay training expenses is now appendix A5.3
If you are maintaining a paper version of the employment code, you will need to print all of the following: A5(main), A5.1, A5.2 and A5.3.
Return to top Amendment 120
Appendix A12b.4i - Examples of disciplinary offences Examples of disciplinary offences - amended hyperlink
Within appendix A12b.4i - Drunkenness or the misuse of drugs there is a paragraph on drunkenness or the misuse of drugs which contains a link to the Alcohol and Substance Abuse Policy. The link has been updated, and some minor rewording of text carried out within the paragraph, to take account of the fact that the Policy has been re-located to the employment code.
If you are maintaining a hard copy of the code, you should print appendix A12b.4i.
Return to top Amendment 119
Section A7 - Key features of pay system Appendix A7.1 - Pay terminology and pay calculations Appendix A7.2 Starting pay on appointment Appendix A7.3 - Performance pay 2010-2011 Appendix A7.3i - Nomination form for exceptional performance pay Appendix A7.6 - Salary bands and calculation of salary increase
Pay award 2010
Section A7, pay and allowances, of the employment code has been amended following the pay award on 1 July 2010 and the withdrawal of the outstanding performance rating and the merging of the categories above 105% of SP for the 2010 pay award. If you are maintaining a paper version of the employment code, you will need to print all of appendix A7 - main, appendix A7.1, appendix A7.2, appendix A7.3, appendix A7.3i and appendix A7.6. You will also need to print the index to Appendix A7.3.
Return to top Amendment 118
Appendix A7.10 – Temporary promotion Deputising - clarification and change of name
Changes to appendix A7.10 (Temporary promotion) are being made to clarify when deputising is appropriate.
Change of terminology from deputising to temporary promotion To be used when there is a requirement to fill a role at a higher pay band on a temporary basis lasting more than 4 weeks Performance panels are asked to bear in mind the proportion of the reporting year worked in the higher band Duty of HR Manager/line manager to keep the temporary promotee informed about the return to work of the absent colleague or the filling of the vacancy
Deputising is intended to reward staff who are carrying out the full range of work of a higher Band for a period of time; as such individuals are eligible for all the conditions of service of the higher Band (including performance pay) but in some cases it has been used to pay staff who are providing short-term holiday cover and who are not undertaking the full range of activities. Where staff are covering an area of work for a short period of time, this should be seen as a developmental opportunity and such opportunities should be taken into account during the annual PPDR.
Those of you who using hard copies of the code will need to print appendix A7.10 and also the contents to section A7.
Return to top Amendment 117
Appendix 1.5 - Guidance on the type and usage of employment contracts within BBSRC Appendix 1.5i - Employment of short-term employees Review of short-term appointments
Amendments to appendix A1.5- Guidance on the type and usage of employment contacts within BBSRC and appendix A1.5i - Employment of short term employees have been made following a joint review of the use of short term appointments. The main changes are:
The terms of LoLas has been increased to a 5 year term Career track appointments have been increased to a 6 year term A category has been added to SETCs to cover a task or project Changes to the arrangement of zero hour appointments (these are now classified as short term appointments)
Return to top Amendment 116
Appendix A9.4 (Main page) - Health and attendance policy A9.4i - Employee wellbeing - policy and good practice guidance A9.4ii - Responsibility/accountability matrix appendix A9.4iii - Employee rights and obligations when taking time off due to sickness Appendix A9.4iv - Managing short-term absence A9.4v - Overview to procedures A9.4vi - Managing long-term absence A9.4vii - Self certification and return to work form, with guidelines on conducting a return to work meeting A9.4viii - Bradford factor trigger points Review of health and attendance strategy
The health and attendance strategy has been reviewed and agreed with HR business partners, H&S advisers and the TUS.
It is now included in the code at appendix A9.4 using the following revised structure:
Appendix A9.4 - main page- Health and attendance policy Appendix A9.4i- Return to work guide Appendix A9.4ii- Return to work and self-certification form Appendix A9.4iii- Guide to managing long-term sickness Appendix A9.4iv- FAQs
The information in appendices A9.4v to A9.4viii has been amalgamated into the above streamlined new structure.
Those of you maintaining a hard-copy of the code should delete the main page of appendix A9.4 together with appendices A9.4i to A9.4viii and replace them with prints of the new appendices A9.4 (main page) and appendices A9.4i to A9.4iv.