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Timestamp: 2017-07-21 06:44:01
Document Index: 55016779

Matched Legal Cases: ['§ 1205', '§ 181', '§ 502', '§ 7', '§ 9', '§ 11', '§ 13', '§ 5', '§ 17', '§ 725', '§ 732', '§ 483', '§ 1221', '§ 343', '§ 13', '§ 13', '§ 13', '§ 732', '§ 13', '§ 13', '§ 13', '§ 732', '§ 13', '§ 13', '§ 13', '§ 3', '§ 13', '§ 13', '§ 1', '§ 13', '§ 13', '§ 13', '§ 13', '§ 13', '§ 13', '§ 13', '§ 13', '§ 13', '§ 205', '§ 13', '§ 13', '§ 13', '§ 13', '§ 13', '§ 13', '§ 13', '§ 17', '§ 17', '§ 13', '§ 13', '§ 13', '§ 13', '§ 501', '§ 13', '§ 13', '§ 13', '§ 17', '§ 13', '§ 13', '§ 17', '§ 13', '§ 502', '§ 13', '§ 13', '§ 13', '§ 31', '§ 13', '§ 7', '§ 7', '§ 13', '§ 13', '§ 13', '§ 13', '§ 13', '§ 13', '§ 13', '§ 13', '§ 13', '§ 13', '§ 502', '§ 13', '§ 13', '§ 501', '§ 13', '§ 13', '§ 13', '§ 13', '§ 13', '§ 13']

CHAPTER 13. PREPARATION AND TRANSMITTAL OF DOCUMENTS GENERALLY
13.1. Undeposited documents.
13.3. Agency action or proceedings invalid in absence of notice required by Joint Committee.
13.4. Deposit of home rule charter documents.
13.5. Deposit of management directives.
13.11. Deposit required.
13.12. Requirements as to form and size.
13.13. Waiver of form requirements.
13.14. Signature.
13.15. Seal.
13.16. Approval as to form and legality.
13.21. Official synopsis.
13.31. Punctuation, capitalization, orthography.
13.32. Geographic names.
13.33. Descriptions of tracts of land.
13.34. Use of words or figures to express numbers.
13.35. References to the Commonwealth.
13.36. Enumeration in running text.
13.37. Conferring powers and imposing duties.
13.38. Special rules of administrative practice and procedure.
13.39. Units of weights and measures.
13.41. Illustrations and tabular material.
13.42. Forms.
13.45. Designation.
13.46. Notification of designation.
13.47. Liaison duties.
TRANSMITTAL AND PROCESSING
13.51. Letters of transmittal.
13.52. Filing by Bureau.
13.53. Publication schedules.
13.54. Receipt and processing.
13.55. Filing for public inspection.
13.56. Correction of errors.
13.71. [Reserved].
13.73. [Reserved].
13.74. Effectiveness prior to publication.
13.81. Procedure for Regular Schedule.
13.82. Timing for Regular Schedule.
13.91. Procedure for Special Schedule.
13.92. Criteria for Special Schedule.
13.93. Timing.
The provisions of this Chapter 13 issued under sections 205 and 206 of the act of July 31, 1968 (P. L. 769, No. 240) (45 P. S. § § 1205 and 1206); sections 501, 502 and 519 of The Administrative Code of 1929 (71 P. S. § § 181, 182 and 199); and 45 Pa.C.S. § § 502, 503 and 903, unless otherwise noted.
The provisions of this Chapter 13 adopted by JCD Order No. 4, dated July 8, 1969, unless otherwise noted.
This chapter cited in 1 Pa. Code § 7.6 (relating to format of regulations); 1 Pa. Code § 9.1 (relating to general provisions); and 1 Pa. Code § 11.1 (relating to general requirements).
§ 13.3. Agency action or proceedings invalid in absence of notice required by Joint Committee.
(a) Section 725(b) of 45 Pa.C.S. (relating to additional contents of Pennsylvania Bulletin) provides that whenever the Joint Committee finds, after notice to the agency affected and opportunity for hearing, that public notice of an agency action or proceeding or class of actions or proceedings is required by due process of law, or in the discretion of the Joint Committee should otherwise be given for the information of the public, the Joint Committee may by regulation require the agency to prepare and deposit under this part notice of an action or proceeding at a time and containing information as this part may require, and that if an agency fails to deposit a notice required by this part the action of the agency or the results of the proceeding is not valid.
(b) The following requirements are imposed under subsection (a):
(1) Notices of agency actions or proceedings which are conducted under the requirements or authority of the statutory provisions specified in the table immediately following this section shall be published in the Bulletin.
(2) Except as provided in paragraph (3), an agency shall prepare and deposit under this part notice of an action or proceeding specified in paragraph (1) within such time as to result under the appropriate schedule provided in this Chapter in publication of the notice in the Bulletin at such time that the period between the date of publication of the issue of the Bulletin containing the notice and the date fixed in such notice for the taking of the agency action or for the hearing or the termination of the opportunity to be heard in the agency proceeding shall be the period specified in § 5.6 (relating to reasonable notice of hearing).
(3) A document relating to the imposition of a quarantine or embargo, or other document relating to emergency action, may, with the approval of the Bureau, be deposited in one of the following manners:
(i) Immediately upon the opening of the Bureau for business under § 17.3 (relating to location and office hours of the Legislative Reference Bureau) in the case of an emergency action made effective when the Bureau is closed.
(ii) Prior to its effective date in the case of another emergency action.
(4) The documents required by this subsection to be published are in addition to the documents required to be published by Chapter 7 (relating to procedure for adoption or change of regulations). NOTICES REQUIRED BY ACTIONOF THE JOINT COMMITTEE ONDOCUMENTS TO BE PUBLISHEDIN THE BULLETIN(Arranged by Title and Agency)
TITLE 1JOINT COMMITTEEON DOCUMENTS[Docket No. R-2]:
Notice of initial hearing or of opportunity to be heard in connection with proceedings under the following provisions of the act:
45 Pa.C.S. § 725(b) (relating to additional contents of Pennsylvania Bulletin).
45 Pa.C.S. § 732 (relating to required contractual arrangements).
TITLE 7DEPARTMENT OF AGRICULTURE(Docket No. N-6)
Notice with respect to the specified action or proceedings under the following statutory provisions:
(1) Pennsylvania Meat and Poultry Hygiene Law of 1968:
Section 5 (31 P. S. § 483.5).
(2) Act of July 22, 1913 (P. L. 928, No. 441), known as the Domestic Animal Disease Suppression Law:
Section 6 (71 P. S. § 1221).
(3) Act of April 17, 1929 (P. L. 533, No. 236), known as the Diseased Animal Quarantine Law:
Sections 38 (3 P. S. § § 343348).
The provisions of this § 13.3 amended by JCD Order No. 12, dated January 3, 1972, 2 Pa.B. 56. Immediately preceding text appears at serial page (0257).
The provisions of this § 13.4 added by JCD Order No. 8, dated November 10, 1970, 1 Pa.B. 480. § 13.5. Deposit of management directives.
which shall be followed by the name of the Office of the Attorney General, the signature of a Deputy Attorney General and the date of such approval. A space will be provided for indication of no approval and attachment of objections. It is the responsibility of the agency to secure the approval of the Office of the Attorney General required by section 204(b) of the Commonwealth Attorneys Act (71 P. S. § 732-204(b)). In the right box shall appear the following language:
§ 13.13. Waiver of form requirements.
The Bureau may waive the requirements of § 13.12 (relating to requirements as to form and size) which are not required by the act at the request of an issuing agency or court if the Bureau determines that the copy submitted by the agency or court is suitable as an archival original and, in the case of a document which is to be published, as printers copy. The Bureau shall make a written report to the Joint Committee of waivers granted under this section.
§ 13.14. Signature.
(a) Original and duplicate original documents deposited by an agency shall be signed in ink by the chairman, secretary or executive officer of the issuing agency. Initials and impressed signatures will not be acceptable. Certification by an acting officer, vice-chairman, assistant secretary or other like officer will be accepted only if the document has been approved as to form and legality under section 204(b) and either section 301(10) or 402(5) of the Commonwealth Attorneys Act (71 P. S. § § 732-204(b), 732-301(10) and 732-402(5)).
(b) The signature of the Secretary of the Commonwealth or a deputy is sufficient certification of a document issued by the Governor.
(c) Original and duplicate original documents deposited by a court shall be signed in ink by the prothonotary or a deputy prothonotary of the court.
The provisions of this § 13.14 amended January 14, 1972, 2 Pa.B. 59. Immediately preceding text appears at serial page (3598).
§ 13.15. Seal.
Affixation of a seal to original and duplicate original documents deposited with the Bureau is preferred, but is not mandatory.
§ 13.21. Official synopsis.
(a) An agency shall advise the Bureau in advance of the planned submission of a voluminous document the full text of which will be published under § 3.3 (relating to periodic supplementation of Code; index). The Bureau will consult with the agency to determine whether an official synopsis of the document will be published in the Bulletin in lieu of the full text of the document. Documents of three typewritten pages or less ordinarily will not be made the subject of official synopsis treatment.
(b) The official synopsis of a document shall be prepared by the issuing agency and shall be incorporated in and deposited with the full text of the document. Ordinarily the official synopsis may not exceed three typewritten pages in length. A synopsis shall include a statement of the location of the public office at which the full text of the document may be inspected and copied.
The provisions of this § 13.21 added by JCD Order No. 6, dated May 21, 1970, 1 Pa.B. 10.
§ 13.31. Punctuation, capitalization, orthography.
The names of the subdivisions specified in § 1.3(a) (relating to arrangement of Code), except sections, shall be capitalized. Punctuation, capitalization, orthography and other matters of style shall conform in general to the most recent edition of the United States Government Printing Office Style Manual.
This section cited in 1 Pa. Code § 13.39 (relating to units of weights and measures).
§ 13.33. Descriptions of tracts of land.
Descriptions of tracts of land shall conform, so far as practicable, with the most recent edition of the Specifications for Descriptions of Tracts of Land for Use in Executive Orders and Proclamations, prepared by the Bureau of Land Management, United States Department of the Interior.
(2) The agency shall promote cooperation among Commonwealth and local agencies in order to maximize the interchange of available information. (b) The territory under the jurisdiction of the government of the Commonwealth of Pennsylvania shall be referred to as this Commonwealth except that a reference to this State or Pennsylvania shall be used when required to avoid ambiguity. The following are examples:
§ 13.36. Enumeration in running text.
The style and punctuation of enumerations in running text shall conform to the following rules:
(1) The items in the tabulated enumeration shall belong to the same class, for example, the enumeration shall have a common theme or thread.
(2) An item in the tabulated enumeration shall be responsive, in substance and in form, to the introductory language of the enumerationthe material immediately preceeding the colon.
(3) If the sentence of which tabulated enumeration is a part continues beyond the end of the enumeration, the part of the sentence that follows the enumeration shall be appropriate to each item.
(4) Material immediately preceeding or following the enumeration may not be indented unless it marks the beginning of a paragraph.
(5) If the tabulated material takes the form of a sentence in which the enumeration is an integral part, each item shall begin with a capital letter and end with a period.
(6) If the tabulated material takes the form of a simple list following a sentence that is otherwise complete, each item shall begin with a capital letter and end with a period. No and or or follows the penultimate item.
(7) Selection of an appropriate introductory phrase to the tabulated material will normally be sufficient to make the meaning clear.
The provisions of this § 13.36 added by JCD Order No. 6, dated May 21, 1970, 1 Pa.B. 10.
§ 13.37. Conferring powers and imposing duties.
(a) Except as otherwise provided in subsection (c), powers and duties shall be expressly conferred and imposed by regulation upon departments, boards, commissions and other offices in their institutional capacities, rather than upon the secretary or chief executive officer of the agency or upon an individual administering or serving within the agency or unit thereof, regardless of the title of the officer or individual or the language of the statutory or other authority which authorized the regulation.
(b) If the statutory or other authority which authorizes the regulation purports to confer the relevant power or to impose the relevant duty upon an officer or individual rather than upon the agency or unit thereof, a definition of the agency or unit should be utilized indicating that the officer or individual acts through the appropriate agency or unit. For example:
DepartmentThe Department of Education of the Commonwealth.
If this part confers powers or imposes duties upon the Department which under a statute may be exercised by or imposed on only the Secretary of Education the reference to the Department shall be construed to mean the Department acting by and through the Secretary of Education, or the person for the time being acting as the Secretary of Education, personally.
(c) The power of appointment may be conferred upon an officer, as such, where it is intended that only the officer, or the person for the time being acting as the officer, may exercise the power.
The provisions of this § 13.37 added by JCD Order No. 8, dated November 10, 1970, 1 Pa.B. 480. § 13.38. Special rules of administrative practice and procedure.
§ 13.39. Units of weights and measures.
(a) General references to quantitative concepts shall be made as follows:
(1) General references to quantitative concepts shall be consistent with ultimate primary or predominant use of the metric system of measurement. Examples are as follows:
(i) State the distance traveled, not State the mileage traveled.
(ii) The application shall set forth the area of the farm, not The application shall state the acreage of the farm.
(2) If a document containing a reference of the type proscribed by paragraph (1) is reprinted, the Bureauwithout action by the promulgating agencywill, under the authority of this paragraph, substitute a reference which complies with paragraph (1) if, after 10 days written notice of the proposed editorial revision, the promulgating agency does not file written objections thereto with the Bureau.
(3) Paragraphs (1) and (2) do not apply to quantity declarations. Examples are as follows:
(i) Each farm shall have an area of not less than 40 acres.
(ii) The speed limit shall be 35 miles per hour.
(4) Paragraph (2) does not apply to documents codified in 70 Pa. Code (relating to weights, measures and standards).
(b) Specific quantity references shall be made as follows:
(1) If consistent with the other programmatic objectives of an agency, a quantity should be expressed exclusively in metric terms. An example is: Each specimen shall have a weight of at least 2.5 kg.
(2) If the programmatic objectives of an agency require that a quantity be expressed in customary terms, the quantity should also be expressed in metric terms. The regulation should clearly indicate which dimension expresses the desired degree of tolerance. Examples are as follows:
(i) Each specimen shall have a length of at least 10 inchesapproximately 25 cm.
(ii) Each specimen shall have a length of at least 25 cm approximately 10 inches.
(3) If a document which does not comply with paragraphs (1) and (2) is deposited in the Bureau, the Bureau will promptly inquire of the promulgating agency whether the rules of style suggested thereby have been considered by the agency. If the agency indicates that in its judgment adherence to the style would be inappropriate, the Bureau will process the document as filed. A written summary of Bureau action under the preceding sentence shall be submitted by the Bureau to the next meeting of the Joint Committee.
(c) Metric measurement usage and practice shall conform to the following in descending order of priority:
(1) A requirement or preference adopted by the United States Metric Board.
(2) The most recent edition of the U. S. Government Printing Office Style Manual, as provided by § 13.31 (relating to punctuation, capitalization, orthography).
(3) American National Standard z210.11976.
(4) The most recent edition of any applicable style guide published by the American National Metric Council; 1625 Massachusetts Avenue, NW; Washington, DC 20036.
(d) The words meter and liter shall be spelled according to the American usage in documents published under this part except where an agency, under its authorizing legislation, promulgates a regulation for the purpose of regulating the spelling usage of persons subject to its jurisdiction. An example is as follows:
The container shall contain the following legend:
Do not overfill. Always leave at least 100 milliliters (or millilitres) of air space. 
(e) As used in this section, the term metric system of measurement means the International System of Units (SI) as established by the General Conference of Weights and Measures in 1960 and interpreted or modified for the United States by the Secretary of Commerce under the Metric Conversion Act of 1975 (15 U.S.C.A. § § 205a205k).
The provisions of this § 13.39 adopted June 6, 1980, effective June 7, 1980, 10 Pa.B. 2327.
§ 13.42. Forms.
Tabulated blank forms for application, registration, reports, contracts, and the like, and the instructions for preparing the forms will not be published in full if the agency ordinarily will not accept for filing material prepared on other than Commonwealth-furnished forms. In lieu thereof there shall be submitted for publication a simple statement describing the function of the form and indicating the place, or places, where copies may be obtained.
§ 13.45. Designation.
An agency shall designate a representative to serve as liaison officer in relation to the Bureau.
This section cited in 1 Pa. Code § 13.46 (relating to notification of designation).
§ 13.46. Notification of designation.
An agency shall notify the Bureau, in writing, of the name, title, address and telephone extension of each agency representative designated in compliance with § 13.45 (relating to designation). If a change in representation is made by an agency, prompt notification thereof shall be given in writing to the Bureau.
§ 13.47. Liaison duties.
The liaison officer shall represent an agency in matters relating to the submission of documents to the Bureau and respecting general compliance with this part. The liaison officer is responsible for the effective distribution and use within his agency of Code information or assistance authorized by § 17.56 (relating to information on document drafting and publications assistance), and for promoting participation of his agency in programs authorized by § 17.57 (relating to programs of technical instruction).
§ 13.51. Letters of transmittal.
A letter of transmittal is not required, but should be used if special handling or treatment is desired. The Code may not be amended by an instrument in the form of a letter. A letter is not an appropriate form for a document prepared for publication in the Bulletin. The letter of transmittal shall identify specifically administrative regulations which are deposited for filing only and not for publication.
(b) Documents deposited with the Bureau will be held without filing during preliminary examination and processing and will be filed in accordance with § § 13.5313.56, 13.74, 13.81, 13.82, and 13.9113.93 (relating to publication schedules, receipt and processing, filing for public inspection, correction of errors, effectiveness prior to publication, regular schedule, and special schedule). § 13.53. Publication schedules.
Documents properly submitted for publication in the Bulletin will be immediately assigned by the Bureau to one of the following publication schedules:
Schedule 1Regular.
Schedule 2Special.
The provisions of this § 13.53 issued under 45 Pa.C.S. § § 501907.
The provisions of this § 13.53 amended October 8, 1982, effective October 9, 1982, 12 Pa.B. 3639. Immediately preceding text appears at serial pages (0268) and (0269).
This section cited in 1 Pa. Code § 13.52 (relating to filing by Bureau).
§ 13.54. Receipt and processing.
Documents shall be received during official office hours as fixed by § 17.3 (relating to location and office hours of the Bureau). Upon receipt, documents shall be held for confidential processing until filed for public inspection.
§ 13.55. Filing for public inspection.
Documents to be published in the Code only, filed documents which will not be published and documents deposited under § 13.74 (relating to effectiveness prior to publication) shall be filed for public inspection upon completion of preliminary examination and processing. Other documents shall be filed for public inspection on the working day preceding the publication day of the issue of the Bulletin containing the documents or an official synopsis thereof. (See § 17.33 (relating to public inspection of documents).
The provisions of this § 13.55 issued under 45 Pa.C.S. § § 502, 503, 722 and 903.
The provisions of this § 13.55 amended October 19, 1984, effective October 20, 1984, 14 Pa.B. 3864. Immediately preceding text appears at serial page (76680).
This section cited in 1 Pa. Code § 13.52 (relating to filing by Bureau); 1 Pa. Code § 13.82 (relating to timing for regular schedule); and 101 Pa. Code § 31.15 (relating to processing).
§ 13.56. Correction of errors.
Sections 901 of 45 Pa.C.S. (relating to official text of published documents) provides that if an agency discovers an error or omission in the Code or in the official text of a document published under this part, the agency shall forthwith deposit, without regard to the requirements of § 7.1 (relating to notice of proposed rulemaking required) and § 7.2 (relating to adoption of regulations) with the Bureau an appropriate corrective amendment to the official text. The agency may specify that the amendment shall be effective as of the effective date of the defective official text with respect to persons who have had actual knowledge of the discrepancy.
§ 13.71. [Reserved].
The provisions of this § 13.71 reserved October 8, 1982, effective October 9, 1982, 12 Pa.B. 3639. Immediately preceding text appears at serial page (0270).
§ 13.72. [Reserved].
The provisions of this § 13.72 reserved October 8, 1982, effective October 9, 1982, 12 Pa.B. 3639. Immediately preceding text appears at serial page (0270).
§ 13.73. [Reserved].
The provisions of this § 13.73 reserved October 8, 1982, effective October 9, 1982, 12 Pa.B. 3639. Immediately preceding text appears at serial page (0271).
§ 13.81. Procedure for Regular Schedule.
In the absence of special arrangement with the issuing agency, a document shall be assigned to Regular Schedule for regular publication. Receipt in the ordinary course of business is considered as a request for regular publication.
§ 13.82. Timing for Regular Schedule.
(a) Documents assigned to Regular Schedule shall be held for confidential processing, including typesetting, until the Friday preceding publication, when they shall be filed for public inspection. The regular schedule of publication is as follows: ReceivedFiledPublished Thursday Day 1FridaySaturday throughDayDay Wednesday Day 71617 (b) When an official holiday occurs during Schedule 1, the deadline for receipt will be Tuesday, Day 6.
(c) Other documents listed in § 13.55 (relating to filing for public inspection) shall be filed for public inspection upon completion of preliminary examination and processing.
The provisions of this § 13.82 issued under 45 Pa.C.S. § § 502, 503, 722 and 903.
The provisions of this § 13.82 amended October 19, 1984, effective October 20, 1984, 14 Pa.B. 3864. Immediately preceding text appears at serial pages (76683) to (76684).
The provisions of these § § 13.9113.93 issued under 45 Pa.C.S. § § 501907, unless otherwise noted.
The provisions of these § § 13.9113.93 amended October 8, 1982, effective October 9, 1982, 12 Pa.B. 3639, unless otherwise noted. Immediately preceding text appears at serial pages (0272) to (0273).
§ 13.91. Procedure for Special Schedule.
(a) A document received in the ordinary course of business may be assigned to Special Schedule by the Bureau. The agency concerned will be immediately notified of the assignment and the reasons therefor.
(b) A document that is the subject of agreement involving special editorial or publication services may be placed in Special Schedule by prearrangement.
This section cited in 1 Pa. Code § 13.41 (relating to illustrations and tabular material); and 1 Pa. Code § 13.52 (relating to filing by Bureau).
§ 13.92. Criteria for Special Schedule.
Except by prearrangement, documents may be assigned to Special Schedule only because of technical problems requiring additional time to prepare material for the press. A requirement for additional time generally may be obviated through advance consultation with the Bureau respecting unusual tabulations, illustrations, or exceptionally voluminous submissions.
§ 13.93. Timing.
(a) Except as provided in subsection (b), a document assigned to Special Schedule because of technical problems shall be published as nearly on Regular Schedule as practicable.
(b) A document assigned to Special Schedule by prearrangement shall be published on the date agreed upon, without regard to the Regular Schedule.