Source: http://www.law.cornell.edu/cfr/text/18/125.3
Timestamp: 2014-07-14 13:39:16
Document Index: 557033731

Matched Legal Cases: ['art 125', '§ 125', '§ 125', '§ 125', 'arts\n1', '§ 825', '§ 825', '§ 825']

18 CFR 125.3 - Schedule of records and periods of retention. | LII / Legal Information Institute
CFR › Title 18 › Chapter I › Subchapter C › Part 125 › Section 125.3 18 CFR 125.3 - Schedule of records and periods of retention.
(b) Titles, franchises, and licenses: Copies of formal orders of regulatory commissions served upon the utility
(b) Contracts with others for transmission or the purchase, sale or interchange of product
(d) Card or book records of contracts, leases, and agreements made, showing dates of expirations and of renewals, memoranda of receipts, and payments under such contracts
(a) Reports of examinations and audits by accountants and auditors not in the regular employ of the utility (such as reports of public accounting firms and commission accountants)
5. Automatic data processing records (retain original source data used as input for data processing and data processing report printouts for the applicable periods prescribed elsewhere in the schedule): Software program documentation and revisions thereto
25 years. See § 125.2(g).
5 years. See § 125.2(g).
(a) Paid and canceled vouchers (one copy-analysis sheets showing detailed distribution of charges on individual vouchers and other supporting papers)
Destroy at option after expiration of such policies.
6 years. See § 125.2(g).
(a) Boiler-tube failure report
(b) Generation and output logs with supporting data:
(1) Hydro-electric
(2) Steam and others
(d) Generating high-tension and low-tension load records
(e) Load curves, temperature logs, coal, and water logs
(f) Gauge-reading reports
2 years, except river flow data collected in connection with hydro operation must be retained for life of corporation.
(g) Recording instrumentation charts
1 year, except where the basic chart information is transferred to another record, the charts need only be retained 6 months provided the record containing the basic data is retained 1 year.
(a) Substation and transmission line logs
(c) Transformer history records
For life of transformer.
(d) Records of transformer inspections, oil tests, etc
(b) Work order sheets to which are posted in detail the entries for labor, material, and other charges in connection with maintenance, and other work pertaining to utility operations
(a) Ledgers of utility plant accounts including land and other detailed ledgers showing the cost of utility plant by classes
(b) Continuing plant inventory ledger, book or card records showing description, location, quantities, cost, etc., of physical units (or items) of utility plant owned
5 years after clearance to plant account, provided continuing plant inventory records are maintained; otherwise 5 years after plant is retired.
(b) Work orders sheets to which are posted in summary form or in detail the entries for labor, materials, and other charges for utility plant additions and the entries closing the work orders to utility plant in service at completion
(c) Authorizations for expenditures for additions to utility plant, including memoranda showing the detailed estimates of cost, and the bases therefor (including original and revised or subsequent authorizations)
5 years after clearance to plant account except where there are ongoing Commission proceedings.
(d) Requisitions and registers of authorizations for utility plant expenditures
(e) Completion or performance reports showing comparison between authorized estimates and actual expenditures for utility plant additions
(a) Work order sheets to which are posted the entries for removal costs, materials recovered, and credits to utility plant accounts for cost of plant retirement
(b) Authorizations for retirement of utility plant, including memoranda showing the basis for determination to be retired and estimates of salvage and removal costs
19. Summary sheets, distribution sheets, reports, statements, and papers directly supporting debits and credits to utility plant accounts not covered by construction or retirement work orders and their supporting records
(a) Appraisals and valuations made by the company of its properties or investments or of the properties or investments of any associated companies. (Includes all records essential thereto.)
21. The original or reproduction of engineering records, drawings, and other supporting data for proposed or as-constructed utility facilities: Maps, diagrams, profiles, photographs, field survey notes, plot plan, detail drawings, records of engineering studies, and similar records showing the location of proposed or as-constructed facilities
Retain until retired.
(b) Contracts and other agreements relating to services performed in connection with construction of utility plant (including contracts for the construction of plant by others for the utility and for supervision and engineering relating to construction work)
23. Records pertaining to reclassification of utility plant accounts to conform to prescribed systems of accounts including supporting papers showing the bases for such reclassifications
(b) Records reflecting the service life of property and the percentage of salvage and cost of removal for property retired from each account for depreciable utility plant
6 years after the date the records/ledgers were created.
(b) Contracts for sale of scrap materials and supplies
30. Rate schedules: General files of published rate sheets and schedules of utility service. Including schedules suspended or superseded
6 years after published rate sheets and schedules are superseded or no longer used to charge for utility service.
31. Maximum demand, and demand meter record cards
1 year, except where the basic chart information is transferred to another record the charts need only be retained 6 months, provided the basic data is retained 1 year.
35. Statements of funds and deposits
For nuclear decommissioning funds, retain records for all items listed for 3 years after final decommissioning is completed.If amortization reserve funds related to licensed projects are maintained, retain until the Commission makes a final determination of the disposition of amortization reserves.
38. Statistics: Financial, operating and statistical reports used for internal administrative or operating purposes
39. Budgets and other forecasts (prepared for internal administrative or operating purposes) of estimated future income, receipts and expenditures in connection with financing, construction and operations, including acquisitions and disposals of properties or investments
Retain consistent with the requirements for the same types of records of the utility.
41. Reports to Federal and State regulatory commissions including annual financial, operating and statistical reports
[Order 617, 65 FR 48156, Aug. 7, 2000; 65 FR 50638, Aug. 21, 2000]
This is a list of United States Code sections, Statutes at Large, Public Laws, and Presidential Documents, which provide rulemaking authority for this CFR Part.This list is taken from the Parallel Table of Authorities and Rules provided by GPO [Government Printing Office].It is not guaranteed to be accurate or up-to-date, though we do refresh the database weekly. More limitations on accuracy are described at the GPO site.United States CodeU.S. Code: Title 16 - CONSERVATION§ 825 - Accounts and records§ 825c - Periodic and special reports; obstructing filing reports or keeping accounts, etc.§ 825h - Administrative powers of Commission; rules, regulations, and orders