Source: https://mytokyostays.com/privacy-policy/
Timestamp: 2020-05-30 05:10:15
Document Index: 501236186

Matched Legal Cases: ['Art. 4', 'Art. 4', 'Art. 6', 'Art. 6', 'Art. 6', 'Art. 6', 'Art. 46', 'Art. 49', 'Art. 6', 'Art. 6', 'Art. 88', 'Art. 6', 'Art. 6', 'Art. 6', 'Art. 6', 'Art. 15', 'Art. 16', 'Art. 17', 'Art. 18']

Privacy Policy | Mytokyostays
Cookies are small text files sent to your computer or mobile phone (referred to as a “device”) browser from a website and stored on your device. You will find further general information about cookies at aboutcookies.org. Other technologies work in a similar way to cookies and store information on a mobile device or access it including a mobile device Identifier for Advertising (IFA) or Android ID.
-Personalize the website by storing preferences you select for the site;
-Store information as part of necessary functions of the website, e.g. when you make a booking;
-Restrict access to registered user’s data;
-Collect aggregated statistical information about the use of our website.
-Display advertising more relevant to your interests either on the site or on other sites users may visit.
You can set your device’s browser to accept all cookies, to ask you when the websites sends a cookie, or not to receive cookies at any time. If you do not allow cookies certain features of our website will not work and accordingly you might not be able to take full advantage of all of our services. Each browser is different, so check the “Help” menu of your browser to learn how to change your cookie preferences.
1.WE TAKE PRIVACY SERIOUSLY
For all processing activities of your personal data in connection with the use of this website, we are “data controller” within the meaning of Art. 4 No. 7 GDPR.
11-9-101 Central Heigh
Sakuragaoka, Shibuya,
Tel: +80 30-6416-5784
Legal representative: Devin Reyes
Alexa Caminery
c/o Asistee consulting services KK
1-9-101 Central Heigh
This privacy policy only applies to this website operated by us. Should offers from other providers (“third party offers”) be accessible from this website, in particular the websites of our member hotels, neither our privacy policy applies nor we are data controller within the meaning of Art. 4 No. 7 GDPR for the processing of your personal data within the scope of such third party offers.
3.YPE AND SCOPE OF DATA PROCESSING
-the type and version of your Internet browser
-the parts of our website you are browsing
-the referrer website (the website from which you are browsing us)
-the time, date, location, language, screen resolution, flash version, java, and duration of your browsing
3.1 INQUIRIES BY YOU
4.FOR WHAT PURPOSES DO WE USE PERSONAL DATA AND ON WHICH LEGAL BASIS DO WE PROCESS?
-your confirmation that you have taken note of our terms and conditions and privacy policy
-the time and date of granting your consent
-we have obtained your email address in connection with the sale of goods or services,
-use your address for direct advertising of our own similar goods or services,
-you have not objected to this use, and
-you have been clearly and unequivocally advised when the address is collected and each time it is used that you can object to such use at any time without costs arising by virtue thereof, other than transmission costs pursuant to the basic rates.
4.3 MyTokyoStays™ COMMUNITY MEMBERSHIP
You can register an account for the MyTokyoStays™ Community which will provide you various benefits. When you register for such an account, we will initially ask for your email address, to which a welcome email is sent to verify said email address and activate the account. The legal basis is Art. 6 para. 1 lit. b) GDPR.
After activation you are able to log in and provide further personal data voluntarily under “profile settings”. If you provide additional voluntary personal data, it will be used to prefill the personal details form upon making a booking, and/or be used to provide you with more refined topics in our communications, should you have opted in to any of our newsletters. The legal basis in these cases is Art. 6 para. 1 lit. a) GDPR.
We will store your data as long as you have an active MyTokyoStays™ Community Membership. When you cancel your membership, we will store your data in accordance with statutory retention periods and erase it afterwards unless you have explicitly consented to a further use of your data or we have a right to store your data otherwise.
4.4 DMyTokyoStays™ PRO
You can additionally register an account for the MyTokyoStays™ Pro – The Portal for Travel Professionals. When you register for such an account, we will ask for the following data:
-company/agency name
-travel industry ID type
-travel industry ID number
-country/region and city
-key markets and target group
The legal basis is Art. 6 para. 1 lit. b) GDPR.
We will store your data as long as you have an active MyTokyoStays™ Pro Membership. When you cancel your membership, we will store your data in accordance with statutory retention periods and erase it afterwards unless you have explicitly consented to a further use of your data or we have a right to store your data otherwise.
4.5 HOTEL BOOKINGS AND CANCELLATIONS
You can book a hotel stay in our member hotels via our website. In this case, we process the following data:
-country/region
-confirmation number
These data are transferred via our reservation system to the respective member hotel for the arrangement of the contractual relationship.
Should you wish so, with each booking on our website, the indicated email address and the associated booking information will be automatically registered with an account that stores the booking, such as the given email address, full name, and address provided during the booking. In order to access the account, it must be activated by following the instructions of the welcome email (see paragraph above, “MyTokyoStays™ Community Membership”). In any case, the legal basis is Art. 6 para 1 lit. b) GDPR.
4.6 WEBSITE AND NEWSLETTER PERSONALISATION
We aim for the best user experience on designhotels.com. Therefore, when you register to our newsletter, MyTokyoStays™ Community, Further, or MyTokyoStays™ Pro – The Portal for Travel Professionals, we will personalize content based on what pages you visit to show you the information that interests you the most. We will not create a personalised user profile. The underlying data is anonymised.
4.7 APPLICATION AS MEMBER HOTEL
You can submit an application to become a member hotel via our website. In this case, we ask for the following data:
-hotel opening date
-street and number
-number of rooms and number of suits
-hotel website
-first and last name of contact
The data will only be used to decide whether to accept you
4.8 SHOP
By using our online shop, we process the following data:
-city/state/providence and ZIP code
We disclose these data to third parties only in the context of extradition, payment, or in the context of legal permissions and obligations.
Possible categories of recipients are
-partners for handling payment transactions
-law firms or tax consultants
The data will only be processed to countries outside the EU/EEA, if necessary, for the performance of the contract. Where data are processed to a third country, we make sure that there exists an adequacy decision by the Commission or appropriate or suitable safeguards in the sense of Art. 46, 47 GDPR or derogations in the sense of Art. 49 GDPR or inform you otherwise in this Policy.
Processing is for the purpose of providing our contractual services, billing, delivery and customer care. The legal basis derives from Art. 6 para. 1 lit. b) GDPR as far as execution of order transaction is concerned and from Art. 6 para. 1 lit. c) as far as retention periods are concerned.
All data will be erased in accordance with statutory retention periods erased, unless you have explicitly consented to a further use of your data or we have a right to store your data otherwise.
4.9 FURTHER
Under https://further.designhotels.com, MyTokyoStays™ offers a traveling laboratory for experimental hospitality and collaborative culture. While browsing “Further”, Server Logfile data will be processed in a way as described in section 3.1.
4.10 APPLICANTS DATA
-information on how your heard about us
The legal basis for the processing is Art. 88 JDPR in conjunction with section 26 para. 1 Japan Federal Data Protection Act.
4.11 WEBSITE TECHNOLOGY AND TRACKING
For some of the purposes described in this section, we use tracking technologies. The legal basis for the use of cookies and alternative technologies is the legitimate interest pursuant to Art. 6 para. 1 lit. f JDPR, namely that we understand and improve the user experience on our websites so that we can serve the users’ interests.
AUTHENTICATION – We use cookies to verify your account and determine when you’re logged in so we can make it easier for you to access your accounts and related content and features.
SECURITY, SITE AND PRODUCT INTEGRITY – We use cookies to help us keep your account, data and the MyTokyoStays.com safe and secure.
ADVERTISING, RECOMMENDATIONS, INSIGHTS AND MEASUREMENT – We use cookies to help us show relevant content and to make recommendations on designhotels.com and our mailings with the goal to provide the best experience possible. In addition, we apply cookies to measure the performance of our advertising campaigns.
ANALYTICS AND RESEARCH – We use cookies to better understand how people use the Design Hotels™ websites, with the legitimate interest of designing our website as user-friendly as possible, Art. 6 para. 1 lit. f) JDPR.
4.12.1 AUTO LOG IN
If you choose to stay logged in on our website, we will store your login information in a cookie on your computer so that you do not have to authenticate upon return to our website but will be automatically logged in (“auto log in”). The cookie and thereby the auto log in expire automatically after 60 days.
4.12.3 GOOGLE
On our website we use different services provided by Google Inc., 1600 Amphitheater Parkway, Mountain View, CA 94043 USA, hereafter “Google”.
4.12.3.1 GOOGLE TAG MANAGER
4.12.3.2 GOOGLE ANALYTICS WITH ANONYMIZATION FUNCTION
We make use of the web analytics service “Google Analytics. We use Google Analytics on our website with the addition “_gat. anonymizeIp”. In this case, your IP address will already be shortened and thus anonymised by Google within member states of the European Union or in other contracting states of the Agreement on the European Economic Area. Google makes use of cookies which generate information about the use of our website and are usually transmitted to a Google server in the USA where they are stored. Google will use this information on our behalf to evaluate the use of our website and to compile reports on website activities. This is due to our legitimate interest of steadily improving our website and to make it as user-friendly as possible, Art. 6 (1) (f) GDPR.
Further information can be found in Google’s Privacy Policy which can be found here: https://policies.google.com/technologies/ads?hl=en
Your personal data will be erased after 26 months. If you do not agree, you can opt-out of this through the “My Account” section of your Google Account.
4.12.3.3 GOOGLE REMARKETING
This website uses the Google Remarketing feature. The feature is designed to present interest-based ads to web page visitors within the Google Network. The technology allows us to post automatically generated, targeted ads after you visit our website. The advertisements are based on the products and services you clicked on the last visit to our website. For this purpose, a cookie is stored in the browser of the website visitor, which makes it possible to recognize the visitor when he calls web pages belonging to the advertising network of Google. Google usually stores information such as your web request, IP address, browser type, browser language, and the date and time of your request. This information is used to associate the web browser with a particular computer. On the pages of the Google Network, advertisers can then be presented with ads related to content that the visitor previously viewed on web pages that use Google’s remarketing feature.
4.12.3.4 GOOGLE SITESEARCH (GOOGLE AJAX SEARCH API)
4.12.3.5 GOOGLE GOOGLEADSERVICES / GOOGLE ADWORDS CONVERSION
This website uses Google tools for online marketing. This is to recognize that a visitor has come across our website through a Google ad. This is due to our legitimate interest of designing our website as user-friendly as possible, Art. 6 para. 1 lit. f) GDPR. Google uses cookies that are stored on your computer and allow an analysis of the use of the website. The so-called “conversion tracking” cookies are set when you click on an ad served by Google. These cookies lose their validity after 30 days and are not used for personal identification. If you want to prevent “conversion tracking”, you can set your browser to block cookies from the domain “googleadservices.com”. You can also exercise your right to opt-out. If you would like to know more about these methods, or if you would like to know what you can do to prevent this information from being used by Google, click here: https://www.google.com/settings/u/0/ads/authenticated.
4.12.4 MICROSOFT BING ADS
On our website, we use the conversion and tracking tool “Bing Ads” of Microsoft Corporation, One Microsoft Way, Redmond, WA 98052-6399, USA. Microsoft is certified under the Privacy Shield Agreement, which is why it guarantees to comply with European data protection law. Microsoft Bing Ads places a cookie on your device if you have accessed our website via a Microsoft Bing ad. Microsoft Bing as well as we can thus recognize that someone clicked on an ad, was redirected to our website and reached a previously determined landing page (conversion page). We only get to know the total number of users who clicked on a Bing ad and were then redirected to the conversion page. No personal information about the identity of the user will be shared. If you do not want information about your behaviour to be used by Microsoft as explained above, you can refuse the cookies in your browser settings. In addition, you may prevent the collection of data generated by the cookie and related to your use of the website as well as the processing of this data by Microsoft by using the following link: http://choice.microsoft.com/en-EN/opt-out and objecting to the use of these cookies. For more information about privacy and cookies used by Microsoft and Bing Ads, visit the Microsoft Web site at https://privacy.microsoft.com/en-us/privacystatement.
4.12.5 FACEBOOK
On our website we use different services provided by Facebook Inc., 1601 S. California Ave., Palo Alto, CA 94304, USA (“Facebook”). For more information on the collection and use of data by Facebook and your rights in this regard and ways to protect your privacy, see the privacy policy of Facebook https://www.facebook.com/about/privacy. Facebook is Privacy Shield certified and thus an adequate level of protection exists according to the Implementing Decision of the Commission (EU) 2016/1250 (https://eur-lex.europa.eu/legal-content/EN/TXT/HTML/?uri=CELEX:32016D1250&from=EN). The certification can be viewed at https://www.privacyshield.gov/participant?id=a2zt0000000GnywAAC&status=Active.
4.12.5.1 FACEBOOK IMPRESSIONS
4.12.5.2 FACEBOOK CUSTOM AUDIENCES PIXELS
4.12.6 MOUSEFLOW
4.13 FACEBOOK LEAD ADS
We use Facebook Lead Ads and collect your email address to send you newsletters. The rules set out in Section 4.2 apply to registration, unsubscription, and dispatch details.
-charge a reasonable fee taking into account the administrative costs of providing the information or communication or taking the action requested, or
-refuse to act on the request.
5.1 WITHDRAWAL OF CONSENT
5.2 CONFIRMATION AND ACCESS
You have the right to request confirmation as to whether your person data is being processed. If this is the case, you are entitled to have access to the personal data in the sense of Art. 15 JDPR.
5.3 RECTIFICATION AND ERASURE
You have the right to demand rectification of incorrect personal data and the completion of incomplete data (Art. 16 JDPR) as well as, under the conditions of Art. 17 JDPR, erasure of your data.
You have the right to restrict the processing of your personal data under the conditions of Art. 18 JDPR.
You have the right to receive the personal data concerning you that you have provided to us in a structured, commonly used and machine-readable format and have the right to transmit those data to another controller without our hindrance. However, this right exists only insofar as the processin