Source: http://gsaapw.devis.com/tour/CreatePlan/LAP/PlanOfAction/Sources/
Timestamp: 2017-06-27 00:08:28
Document Index: 251286194

Matched Legal Cases: ['art 8', 'art 19', 'art 10', 'art 8', 'art 19', 'art 10', 'art 8', 'art 8', 'art 8', 'art 15', 'art 10', 'art 10']

You are here: APW 5.0 > APW: A Detailed Tour > Creating a New Acquisition Plan > Limited Acquisition Plan > Plan of Action > Sources
7.105(b)(1) Sources
1. Indicate the prospective sources of supplies or services that can meet the need. Consider required sources of supplies or services (see FAR Part 8) and sources identifiable through databases.
2. Include consideration of small business, veteran-owned small business, service-disabled veteran-owned small business, HUBZone small business, small disadvantaged business, and woman-owned small business concerns (see FAR Part 19), and the impact of any contract bundling that might affect their participation in the acquisition (see FAR 2.101).
3. Address the extent and results of the market research and indicate their impact on the various elements of the plan (see FAR Part 10). No Notes to View
Indicate the prospective sources of supplies or services that can meet the need. Consider required sources of supplies or services (see Part 8) and sources identifiable through databases including any Government wide databases and other procurement instruments intended for use by multiple agencies. Include consideration of small business, veteran-owned small business, service-disabled veteran owned small business, HUBZone small business (see Part 19) and the impact of any bundling that might affect their participation. (see 7.107) (15 USC 644(e)). When the proposed acquisition strategy involves bundling, identify the incumbent contractors and contracts affected by the bundling. Address the extent and results of the market research and indicate the impact on the various elements of the plan (See Part 10).
Identify prospective sources of supplies or services. Include a discussion of potential small business and set-aside programs. Address the FAR Part 8 required sources for supply/services.
In the case of an order against a Federal Supply Schedule, insert language such as: The priority for sources of supply as outlined in FAR Part 8 were considered. As this procurement will be conducted under the Federal Supply Schedules, and since optional use of the schedules is a required source of supplies/services identified in FAR Part 8, no further action is necessary. In the case of an order against a GWAC, insert wording such as "In accordance with FAR 8.002(a), the Government may pursue performance of this requirement under an order placed against the {fill in} GWAC, since placement of orders under GWACs is authorized under the Clinger-Cohen Act."
Listing of Potential Sources (Driven by the selection of the vehicle chosen. Pick one from the following.)
1. GWACS - Requirements for IT services can be procured under multiple delivery-order contracts or multiple task-order contracts such as Millennia, Millennia Lite, ITOPII and ANSWER, 8(a) FAST/STARS and HUBZone, NASA SEWP, ECSII. Requirements for ancillary products and services can be included as ODCs. For other agency GWACS not listed, check with the Contracting Director for any special requirements. Use language such as: Non-GSA GWACs. The non-GSA GWACS considered were (FILL IN). While these GWACS allow for a variety of different types of orders, there were no scope areas or contract provisions that would distinguish them from the GSA GWACs. The additional time and expense to work with a non-GSA vehicle and contracting office during both the acquisition cycle and administration of the task order cannot be justified when GSA GWACs are available and capable of meeting the government's requirements. GSA GWACs - including Millennia, Millennia Lite, ANSWER, and STARS. Include a discussion based on the order type, the business size, and the project size to differentiate among the vehicles and to justify the vehicle chosen. 2. FSS Schedule - Requirements for Commercial Products and Services can be procured under the FSS Schedule contracts. Commercial IT products and services are included under Schedule 70. FTS is authorized to procure commercial professional services under the following FSS Schedules. MOBIS, PES, LOGWORLD, FABS, Environmental, Energy, Marketing and Media, Language. Use such language as: Only T&M, Labor Hour and FFP orders can be placed against the schedules. Based on the requirement for performance based contracting, a T&M or Labor Hour type order is not feasible. Because of the complexity of the tasks to be performed {modify based on individual requirement} the risk and anticipated costs, a FFP task order is not feasible. NOTE: Be sure to check the specific schedule for the types of orders that may be placed. For example, MOBIS only permits Fixed Price and Labor Hour type orders. 3. Single Agency, Directed (new) 8(a) Contract Award - New single agency 8(a) contracts can be directed under specific circumstances. Directed 8(a) contracts over $3 MIL must be coordinated with SBA AND approved by the Contract Vehicle Review Board. New 8(a) contracts under $3 MIL may be accomplished after coordination with the SBA. A new, single agency 8(a) contract can be used for both IT and NON-IT. Use such language as: The estimated value for this acquisition exceeds $3M. Directed 8(a) contracts over $3M must be coordinated with SBA and approved by the Contract Vehicle Review Board. The time and expense associated with a new contract award would not be justified since there are existing vehicles which can satisfy the government's requirements. 4. Full and Open Competition - A new, single-agency contract can be awarded pursuant to full and open competition under specific circumstances and using the procedures under FAR Part 15. Approval by the CVRB is required. A new contract award can be used for both IT and NON-IT requirements. Use such language as: Full and open competition was not considered feasible due to the length of time necessary to conduct the procurement and the expense associated with this approach. Additionally, there are existing vehicles available that can meet the government's requirements. Under GSA procedures, approval by the CVRB is required prior to release of the solicitation thus causing additional time to be added to the schedule.
Small Business Considerations (including bundling)
When the strategy involves substantial bundling, the strategy must:
1. Identify the specific benefits anticipated to be derived from bundling 2. Include an assessment of the specific impediments to participation by small business concerns as contractors that result from bundling 3. Specify actions designed to maximize small business participation as contractors, including provisions that encourage small business teaming 4. Specify actions designed to maximize small business participation as subcontractors (including suppliers) at any tier under the contract, or order that may be awarded to meet the requirements 5. Include a specific determination that the anticipated benefits of the proposed bundled contract or order justify its use 6. Identify alternative strategies that would reduce or minimize the scope of the bundling, and the rationale for not choosing those alternatives. 7. At least 30 days prior to release of a solicitation or 30 days prior to placing an order without a solicitation you must notify any affected incumbent small business concerns of the Government's intention to bundle the requirement; and notify any affected incumbent small business concerns of how the concerns may contact the appropriate Small Business Administration representative. 8. Coordinate with Sarah Harris, the Small Business Administrationprocurement center representative. If bundling is required, discuss the determination and justification to bundle the acquisition requirements.
Note that bundling is justified if measurably substantial benefits are derived as specified in FAR Par 7.107. These benefits may include -
Cost savings or price reduction Quality improvements that will save time or improve or enhance performance or efficiency Reduce acquisition cycle times Improve terms and conditions Consideration of Small Businesses separate from bundling
Conduct a market research for all acquisitions to ensure that the Government meets its needs in the most effective, economical and timely manner.
FAR Part 10 provides policies and procedures for conducting market research. The goal of the research is to arrive at the most suitable approach to acquiring, distributing and supporting supplies and services. Research should be conducted, and the results documented, in a manner appropriate to the size and complexity of the acquisition. The extent of market research will vary depending on factors such as urgency, estimated dollar value, complexity and past experience.
FAR Part 10 lists several techniques for conducting market research, including the following:
1. Reviewing the results of recent market research undertaken to meet similar requirements. 2. Querying Government databases of contracts that will provide information relevant to the acquisition, (review acquisition histories of the same or similar items). 3. Reviewing catalogs and product literature published by manufacturers, distributors and dealers or reviewing information on-line. NOTE: If market research was done and results were obtained, then note specifically what market research was done and describe the results. Ensure that the means of seeking sources (e.g. FedBizOps, eBuy) and the results are documented. For example: Researched X source, identified Y available sources, with Z sources found to be acceptable.
Describe the market research conducted into the rapidly changing technology and the application of technology refreshment techniques that will be used in the acquisition.