Source: http://ecfr.io/Title-40/pt40.1.16
Timestamp: 2018-10-18 18:59:14
Document Index: 230329360

Matched Legal Cases: ['art 16', 'art 16', 'art 16', '§16', '§16', '§16', '§16', '§16', '§16', '§16', '§16', '§16', '§16', '§16', '§16', '§16', '§16', '§16', '§16', '§16', '§16', '§16']

[40 CFR 16] Title 40 Part 16 : Code of Federal Regulations ';
Title 40 Part 16
Title 40 → Chapter I → Subchapter A → Part 16
§16.3 Procedures for accessing, correcting, or amending personal records.
§16.4 Times, places, and requirements for identification of individuals making requests.
§16.5 Request for correction or amendment of record.
§16.6 Initial decision on request for access to, or correction or amendment of, records.
§16.7 The appeal process.
§16.8 Special procedures: Medical Records.
§16.9 Fees.
§16.10 Penalties.
§16.11 General exemptions.
§16.12 Specific exemptions.
Source: 71 FR 234, Jan. 4, 2006, unless otherwise noted.
(b) These procedures apply only to requests by individuals seeking their own records and only to records maintained by EPA. These procedures do not apply to those systems specifically exempt under §§16.11 and 16.12 herein or to any government-wide systems maintained by other Federal agencies.
(3) Seeks to amend or correct a record about him or her that is maintained in a system of records, may submit a written request to the EPA Privacy Act Officer, Environmental Protection Agency, Headquarters Freedom of Information Office, Office of Environmental Information (MC-2822T), 1200 Pennsylvania Avenue, NW., Washington, DC 20460 or via the Agency's Privacy Act Web site at http://www.epa.gov/privacy or by fax, (202) 566-1639.
(d) A requester who cannot determine which PA system of records to request may ask for assistance by writing to the Headquarters Freedom of Information Office, Attention: Privacy Act Officer, Environmental Protection Agency, (MC-2822T), 1200 Pennsylvania Avenue, NW., Washington, DC 20460 or via e-mail to http://www.epa.gov/privacy or by fax, (202) 566-1639.
(a) If an individual requesting access under §16.3 asks for personal inspection of records, and if EPA grants the request, the individual may appear at the time and place specified in EPA's response or arrange another time with the appropriate Agency official.
An individual may request correction or amendment of any record pertaining to him or her in a system of records maintained by EPA by submitting a request in writing to the Freedom of Information Office, or via the Agency's Privacy Act Web site at http://www.epa.gov/privacy or by fax, (202) 566-1639. The following information must be provided:
(d) Sufficient documentation of identity as described under §16.4(b). (An individual who is unable to provide the identification under §16.4(b) or is submitting a request on line, must provide a statement declaring his or her identity and stipulating that he or she understands it is a misdemeanor punishable by fine up to $5,000 to knowingly and willfully seek or obtain access to records about another individual under false pretenses).
(e) If a request pursuant to §16.3 for access to a record is in a system of records which is exempted, the records system manager or designee will decide whether any information will nonetheless be made available. If the decision is to deny access, the reason for denial and the appeal procedure will be given to the requester.
(f) A person whose request for access is initially denied may appeal that denial to EPA's Privacy Act Officer. EPA's General Counsel will decide the appeal within 30 working days. If an appeal concerns a system of records maintained by the Office of Inspector General, the Privacy Act Officer will forward the appeal to the Counsel to the Inspector General who will decide on the appeal in accordance with §16.7. The Counsel to the Inspector General will carry out all responsibilities with respect to the appeal that are otherwise assigned to EPA's General Counsel under §16.7.
(g) If the appeal under §16.7(e)(6) is denied, the requester will be notified of the right to seek judicial review in accordance with subsection (g) of the Privacy Act.
(d) If an appeal is granted in whole or in part, the requester will be notified, in writing, and access to the record will be granted, or the correction or amendment of the record will be made. In all such cases, the Privacy Act Officer will ensure that §16.7(d) is complied with.
EPA-40 Inspector General's Operation and Reporting (IGOR) System Investigative Files.
EPA-46 OCEFT/NEIC Master Tracking System.
(a) Exemption under 5 U.S.C. 552a(k)(2)—(1) Systems of records affected. EPA-17 OCEFT Criminal Investigative Index and Files.
EPA-21 External Compliance Program Discrimination Complaint Files.
EPA-30 OIG Hotline Allegation System.
EPA-41 Inspector General's Operation and Reporting (IGOR) System Personnel Security Files.
(v) 5 U.S.C. 552a(f)(1) requires an agency to promulgate rules which shall establish procedures whereby an individual can be notified in response to his or her request if any system of records named by the individual contains a record pertaining to him or her. Since EPA is claiming that these systems of records are exempt from subsection (d) of the Act, concerning access to records, the requirements of subsections (f)(2) through (5) of the Act, concerning agency rules for obtaining access to such records, are inapplicable and are exempted to the extent that these systems of records are exempted from subsection (d) of the Act. Although EPA is claiming exemption from the requirements of subsection (f)(2) through (5) of the Act, EPA has promulgated rules which establish Agency procedures because, under certain circumstances, it might be appropriate for an individual to have access to all or a portion of his records in these systems of records. These procedures are described elsewhere in this part.
(b) Exemption under 5 U.S.C. 552a(k)(5)—(1) Systems of records affected. EPA 36 Research Grant, Cooperative Agreement, and Fellowship Application Files.
EPA 40 Inspector General's Operation and Reporting (IGOR) System Investigative Files.
EPA 41 Inspector General's Operation and Reporting (IGOR) System Personnel Security Files.
(c) Exemption under 5 U.S.C. 552a(k)(1)—(1) System of records affected. EPA 41 Inspector General's Operation and Reporting (IGOR) System Personnel Security Files.
(4) Scope of exemption. To the extent that EPA 41 contains records provided by other Federal agencies that are specifically authorized under criteria established by Executive Order to be kept secret in the interest of national defense or foreign policy and are in fact properly classified by other Federal agencies pursuant to that Executive Order, the system of records is exempted from the following provisions of the PA: 5 U.S.C. 552a(c)(3); (d); (e)(1), (4)(G) and (4)(H); and (f)(2) through (5) of the Act.