Source: http://vincent.infocouncil.biz/Open/2019/07/COM_20190716_AGN_4164_AT_SUP.HTM
Timestamp: 2020-02-26 00:01:14
Document Index: 138844578

Matched Legal Cases: ['art 2', 'art 2', 'art 2', 'art 2', 'art 8', 'art 2']

Late Reports Agenda of Council Briefing - 16 00 2019
Council Briefing Agenda 16 July 2019
5.9 Outcomes of Advertising Amendment 1 to Local Planning Policy No. 7.1.1 - Built Form; effect of Design WA; and Initiation of Amendment 2 to Local Planning Policy No. 7.1.1 - Built Form.. 4
7 Community and Business Services. 720
7.2 Authorisation of Expenditure for the Period 1 June 2019 to 30 June 2019. 720
7.3 Provisional Financial Statements as at 30 June 2019. 742
5.9 Outcomes of Advertising Amendment 1 to Local Planning Policy No. 7.1.1 - Built Form; effect of Design WA; and Initiation of Amendment 2 to Local Planning Policy No. 7.1.1 - Built Form
TRIM Ref: D18/196594
Author: Tim Elliott, A/Coordinator Policy and Place
Attachments: 1. Local Planning Policy No. 7.1.1 - Built Form - Current ⇩
2. Local Planning Policy No. 7.1.1 - Built Form - Amendment 1 - Schedule of Modifications ⇩
3. Local Planning Policy No. 7.1.1 - Built Form - Amendment 1 - Track Change ⇩
4. Local Planning Policy No. 7.1.1 - Built Form - Amendment 1 - Summary of Submissions ⇩
5. Local Planning Policy No. 7.1.1 - Built Form - Amendment 2 - Schedule of Modifications ⇩
6. Local Planning Policy No. 7.1.1 - Built Form - Amendment 2 - Track Change ⇩
7. Local Planning Policy No. 7.1.1 - Built Form - Amendment 2 - Untracked ⇩
1. ENDORSES Administration’s responses to submissions in relation to the advertising of Amendment 1 to Local Planning Policy No. 7.1.1 – Built Form included in Attachment 4;
2. RESOLVES not to proceed with Amendment 1 to Local Planning Policy No. 7.1.1 – Built Form included as Attachment 3, pursuant to Schedule 2, Part 2, Clause 5 of the Planning and Development (Local Planning Schemes) Regulations 2015;
3. PREPARES Amendment 2 to Local Planning Policy No. 7.1.1 – Built Form included as Attachment 6, pursuant to Schedule 2, Part 2, Clause 5 of the Planning and Development (Local Planning Schemes) Regulations 2015;
4. NOTES that Amendment 2 to Local Planning Policy No. 7.1.1 – Built Form, will be advertised for a period of 28 days pursuant to Schedule 2, Part 2, Clause 5 of the Planning and Development (Local Planning Schemes) Regulations 2015 and Item 4.2 of Appendix 3 of Policy No. 4.1.5 – Community Consultation.
· The outcomes of community consultation on Amendment 1 to Local Planning Policy No. 7.1.1 – Built Form (Built Form Policy); and
· Not proceeding with Amendment 1 to the Built Form Policy; and
· Preparing Amendment 2 to the Built Form Policy which includes:
o The changes proposed as part of Amendment 1, with modification as a result of submissions;
o A number of additional changes which have arisen in implementing the Policy since September 2018 when Amendment 1 was initiated; and
o A number of modifications to align the structure and operation of the Built Form Policy to the new State Planning Framework.
The Built Form Policy was adopted by Council on 13 December 2016 (Item 9.1.11) and came into effect on 21 January 2017. A copy of the current Built Form Policy is included as Attachment 1.
Amendment 1 to the Built Form Policy was adopted by Council for public comment at its meeting on 18 September 2018 (Item 9.6). The amendment proposed changes to seven areas of the Policy, being Canopy Cover, Deep Soil Areas, Tree Retention, Additions and Alterations, Lot Boundary Setbacks, Built Form Area Objectives, Building Design, Materials and Finishes and Environmentally Sustainable Design. A full explanation of the changes proposed as part of Amendment 1, and the reasons for these changes, is included as Attachment 2. A track change version of Amendment 1 to the Policy is included as Attachment 3.
Amendment 1 to the Built Form Policy was advertised between 23 October 2018 and 11 December 2018 in accordance with Council’s resolution. The City received 27 submissions on Amendment 1. The purpose of this report is to present the results of the community consultation on Amendment 1 and recommend an approach for the next steps to amend the Policy.
On 18 February 2019 the Department of Planning, Lands and Heritage released State Planning Policy 7.3 Residential Design Codes Volume 2 – Apartments (R Codes Volume 2) along with a new State Planning Policy 7.0 – Design of the Built Environment and a Design Review Guide. This new suite of documents represents a substantial change to the State Planning Framework in relation to the built form of new apartment development. It is intended to improve the quality of apartment development across Western Australia through a performance based assessment of proposals and a robust design review process.
In addition to the above, Administration has continued to implement the Built Form Policy and identified further opportunities to improve and refine the document since Amendment 1 to the Built Form Policy was adopted by Council for public comment in September 2018.
As a result of the submissions received, the changes to the State Planning Framework and the opportunities to refine the document, Administration is recommending a number of substantial changes to Amendment 1 to the Built Form Policy. As these changes propose to change the statutory application of the provisions from being deemed-to-comply standards to a performance based assessment and propose a number of content modifications it is considered necessary to advertise the proposed changes for public comment.
Pursuant to Schedule 2, Part 2, Clause 5 of the Planning and Development (Local Planning Schemes) Regulations 2015 (Regulations) there is no option for the City to proceed with Amendment 1 to the Built Form Policy with modification and the readvertise Amendment 1 for public comment. As the proposed modifications are considered to warrant further consultation it is recommended that the City not proceed with Amendment 1 to the Built Form Policy and instead, prepare a new Amendment 2.
There are three types of modifications proposed to the Built Form Policy as part of Amendment 2. These include:
· Modifications that were part of Amendment 1, updated as required based on the City’s response to submissions received;
· Modifications that are new as a result of the change to the State Planning Framework; and
· Modifications that are new based on further implementing the Built Form Policy since Amendment 1 was adopted by Council in September 2018 for advertising.
A summary of the key matters raised in submissions and through use of the Policy and the responses to those matters, including any recommended changes, is outlined below.
1. Consultation Outcomes
There were three key issues raised during community consultation on Amendment 1. These three issues are summarised below. A full summary of submissions and responses to those submissions is included as Attachment 4.
1.1 Onerous Requirements
Amendment 1 to the Built Form Policy proposed increased landscaping requirements, required that development achieve Environmentally Sustainable Design (ESD) requirements, and required that development applications complete an urban design study that would demonstrate how the design elements of the locality have been interpreted in the proposed development.
Administration understands that these requirements would put additional onus on developers, however, it is considered that landscaping and urban design requirements are critical in ensuring high amenity development. It is recommended that these requirements be retained in Amendment 2.
With regards to the ESD requirements, the City is not permitted to impose requirements over and above the requirements of the Building Code of Australia. The requirement in Amendment 1 for development to achieve an ESD standard imposes a requirement that is over and above the requirements of the Building Code of Australia. It is recommended that this inconsistency be removed.
For Volume 1 – Single Houses and Grouped Dwellings the requirement has been modified such that development is required to demonstrate that the development is capable of achieving ESD through a report. This is consistent with the current Built Form Policy.
For Volume 2 and Volume 3 (Multiple Dwellings, Mixed Use and Commercial development) an Acceptable Outcome is proposed requiring that development achieve the recommendations of the ESD reports. It is noted that an Acceptable Outcome is not applied in the same way as a Deemed-to-Comply standard so this is permitted as it is not a requirement over and above the Building Code of Australia.
1.2 Side & Rear Setbacks
Amendment 1 to the Built Form Policy proposed side and rear setbacks based on the R Code and Built Form Area of both the development site and adjoining site. The following three general situations would result:
· In situations where higher coded land adjoins lower coded land the setback would be higher to provide a suitable interface between the two sites of different density;
· Where two lower coded sites adjoin one another the setback would depend on the height and length of the development proposed, with larger setbacks required for longer and higher walls; and
· Where two higher coded sites adjoin a standard setback is applied to allow increased development potential for each site.
Amendment 1 also proposed landscaping provisions for deep soil areas, planting areas and canopy coverage.
Submitters raised that the large side and rear setback requirements and landscaping areas would not be achievable on small and narrow sites.
Administration acknowledges that there are varying site constraints that may make these provisions difficult to implement. In these situations the Built Form Policy allows for a site specific design response through the performance based assessment against pathway where the development would be assessed against the principles and objectives of the Policy. On this basis it is recommended that these provisions be retained in Amendment 2.
1.3 Landscaping Compliance
Amendment 1 to the Built Form Policy proposed landscaping requirements for deep soil areas, planting areas and canopy coverage.
Submitters raised concern that these provisions would not be followed and that the City could not enforce compliance under these requirements.
In accordance with Schedule 2, Part 8, Clause 63 of the Planning and Development (Local Planning Schemes) Regulations 2015 (Regulations) the City is able to request that a landscaping plan be provided as part of a development application. The landscaping plan forms part of the development application and subsequent development approval. Where development does not occur in accordance with the development approval the City may take compliance action, to ensure the development is compliant. On this basis it is recommended that these provisions be retained in Amendment 2.
2. State Planning Framework Changes
The new State Planning Framework separates State Planning Policy 7.3 – Residential Design Codes into two volumes. Volume 1 deals with development of single houses and grouped dwellings and Volume 2 deals with development of multiple dwellings in areas coded R40 and above (including the dwelling components of mixed use development and activity centres).
To align with the new State Planning Framework Administration proposes to reformat the Built Form Policy into three volumes, while still maintaining the Built Form Areas within each volume. This approach will ensure it is clear how the City’s policy relates to the R Codes. The proposed volumes for the Built Form Policy are:
· Volume 1 - Single Houses & Grouped Dwellings;
· Volume 2 - Multiple Dwellings & Mixed Use Development; and
· Volume 3 - Commercial Development.
2.2 Performance-Based Assessment
The new R Codes Volume 2 introduces a performance-based assessment process for apartment development. Applications for development approval need to demonstrate that the design achieves the Objectives of each design element. While addressing the Acceptable Outcomes is likely to achieve the Objectives, they are not a deemed-to-comply pathway and each proposal will be assessed in the context of the entire design solution to ensure the Objectives are achieved. Proposals may also satisfy the Objectives via alternative means or solutions that are not identified in the Acceptable Outcomes. This will ensure that each development proposal considers the context of the development site rather than complying with an out-of-context state-wide standard.
It is recommended that the Built Form Policy align with this performance-based approach for both apartment and commercial development. In practice this means that the Built Form Policy would apply as follows:
· Volume 1 of the Built Form Policy would apply in conjunction with the R Codes Volume 1 and include deemed-to-comply requirements, design principles and local housing objectives. The assessment process for these development types would remain the same as the current assessment process.
· Volume 2 of the Built Form Policy would apply in conjunction with the R Codes Volume 2 and include acceptable outcomes in place of current deemed-to-comply requirements, element objectives in place of current design principles.
· There is currently no State Government guidance for commercial development equivalent to the Residential Design Codes. The proposed Built Form Policy Volume 3 provides suitable guidance for commercial development to fit into the City of Vincent context. Volume 3 is also proposed to be performance-based including element objectives and acceptable outcomes.
3. Additional Policy Modifications
In addition to the modifications mentioned above, through further use of the Policy Administration is proposing a number of modifications. These modifications address building design, lot boundary setbacks and garages.
3.1 Building Design
Amendment 1 to the Built Form Policy proposed to make modifications to the building design provisions by requiring an Urban Design Study to be prepared and for new development to demonstrate how elements of the urban design of the area had been incorporated into the proposed development.
Through further review of the issue it has been identified that additional information is required to provide guidance regarding local streetscape character types including key design elements that are required to be incorporated in the proposed development.
To address this it is recommended that Amendment 2 to the Built Form Policy include a suite of new provisions to identify key design elements and require that they are incorporated into the proposed development.
3.2 Lot Boundary Setbacks
Amendment 1 to the Built Form Policy proposed to move towards more responsive setback requirements which would be determined by the height and length of the walls, where development is adjoining that of a similar or lower scale.
In Amendment 2 it is proposed that setbacks at the lower densities, being R20, R30 and R40, also align with this concept. This will ensure that unnecessarily large setbacks requirements for low density development adjoining low density development are removed.
3.3 Garages
The City has identified an emerging issue where development proposed large garages on narrow sites which dominate the front façade and have a negative impact on the streetscape. This is largely because the R Codes Volume 1 allows garages to be 60 percent of the width of the lot where a balcony extends the width of the garage.
To address this issue it is proposed to include new provisions relating to garages for Single Houses and Grouped Dwellings that require all upper storeys to be setback behind the ground floor building line and clarify that garages may only be a maximum of 50 percent of the width of the lot, regardless of whether there is a balcony proposed as part of the development.
A full schedule of modifications proposed as part of Amendment 2 to the Built Form Policy is included as Attachment 5. A track change version of Amendment 2 to the Built Form Policy is included as Attachment 6, and an untracked version is included as Attachment 7.
Amendment 1 to Local Planning Policy No. 7.1.1 – Built Form was advertised between 23 October and 11 December 2018. During the advertising written notification was sent to surrounding local governments, relevant State Government agencies, previous submitters on the City’s Built Form Policy and key industry organisations. A notice was put in the Perth Voice and Guardian Express once per week for four weeks and a notice was published on the City’s Imagine Vincent engagement portal. The amendment was also referred to the City’s Design Review Panel for comment. The City received 27 submissions during the consultation period.
If approved by Council, Amendment 2 will be advertised for 28 days in accordance with Schedule 2, Part 2, Clause 5 of the Planning and Development (Local Planning Schemes) Regulations 2015 and Item 4.2 of Appendix 3 of Policy No. 4.1.5 – Community Consultation.
Advertising Amendment 2 will include:
· Written notification to:
o Surrounding local governments;
o Relevant State Government agencies;
o Previous submitters on the City’s Built Form Policy;
o Key industry organisations;
· Notice in the Perth Voice and Guardian Express once per week for four weeks;
· Notice on the City’s website and social media;
· Referral to the City’s Design Review Panel; and
· An open day in each ward of the City to allow interested people to understand the proposed changes and ask any questions to inform their submission.
· Appendix 16 – Design Guidelines for Perth; and
· Appendix 18 – Design Guidelines for William Street.
It is considered low risk to not proceed with Amendment 1 to the Built Form Policy and prepare Amendment 2 to the Built Form Policy. It is considered low risk for Council not to amend the Built Form Policy at all, however this would result in the City’s local planning policy being inconsistent with the State Planning Framework.
Enhanced Environment:
Sensitive Design:
The cost of advertising and implementing this proposal will be met through the existing operational budget.
Amendment 1 to the Built Form Policy was generally supported by submitters, with a number of detailed comments being received. These comments have resulted in further modifications being proposed and included in Amendment 2.
The changes to the State Planning Framework provided an opportunity for the City to better align the Built Form Policy with the new performance based assessment approach, while maintaining detailed local planning policy requirements that supplement the State Planning Framework.
As there are a large number of changes proposed to the document it is recommended that Council not proceed with Amendment 1, and instead incorporate the changes proposed as part of Amendment 1, into a new Amendment 2 to the Built Form Policy and advertise this for public comment.
When Amendment 1 to the Built Form Policy was adopted by Council, the City also proposed amendments to Appendix 16 – Design Guidelines for Perth and Appendix 18 – Design Guidelines for William Street. The changes advertised to Appendix No. 16 and Appendix No. 18 are contingent on changes being made to the Built Form Policy concurrently. No further consultation is required on these proposed amendments and they will be reported back to Council concurrently with the outcomes of consultation on Amendment 2.
There are a number of proposed provisions in Amendment 2 that, if approved by Council, would require the approval of the Western Australian Planning Commission (WAPC) under the R Codes to be effectual local planning policy provisions. The draft provisions which would require the approval of the WAPC are as follows:
· R Codes Volume 1:
o Lot boundary setbacks; and
o Landscaping.
· R Codes Volume 2:
o Tree canopy and deep soil areas;
o Car and bicycle car parking; and
o Energy Efficiency.
Administration will liaise with the Department of Planning, Lands and Heritage in relation to these provisions during consultation and report back to Council on the results of this consultation.
7.2 Authorisation of Expenditure for the Period 1 June 2019 to 30 June 2019
TRIM Ref: D19/99603
Attachments: 1. Payments by EFT, BPAY and Payroll June 19 ⇩
2. Payments by Cheque June 19 ⇩
3. Payments by Direct Debit June 19 ⇩
That Council RECEIVES the list of accounts paid under delegated authority for the period 1 June 2019 to 30 June 2019 as detailed in Attachments 1, 2 and 3 as summarised below:
$6,260,258.34
$7,527.58
$246,743.42
Total payments for June 2019
$6,514,529.34
To present to Council the expenditure and list of accounts paid for the period 1 June 2019 to 30 June 2019.
The Schedule of Accounts paid for the period 1 June 2019 to 30 June 2019, covers the following:
2413 - 2426
$5,045,895.46
$1,214,362.88
82519 - 82525
$8,894.62
81005, 81091, 81149, 81192, 81287, 81417, 81457, 81497, 81531, 81630, 81702, 81758, 81765, 81772, 81844, 81845, 81876, 81887 and 81942
-$1,367.04
$149,998.93
$88,929.72
$7,429.77
7.3 Provisional Financial Statements as at 30 June 2019
TRIM Ref: D19/99703
Attachments: 1. Financial statements as at 30 June 2019 ⇩
That Council RECEIVES the financial statements for the month ended 30 June 2019 as shown in Attachment 1.
To present the statement of financial activity for the period ended 30 June 2019.
Please note there are a number of year end transactions and adjustments that need to be completed before the year end accounts are finalised and audited, hence, the balances provided in this report are provisional and subject to change.
The following documents, included as Attachment 1, comprise the statement of financial activity for the period ending 30 June 2019:
Revenue by Program is tracking higher than the year to date budgeted revenue by $875,290 (4%). The following items materially contribute to this position: -
· Interest Earnings from investments relating to Municipal & Reserve funds are tracking higher by $175,930. In addition the City has received an advance payment of the Financial Assistance Grant for 2019/20 in the sum of $566,063 (General Purpose funding);
· Recognition of monies transferred from trust for contributions relating to Percent of Art - $200,050 (Community Amenities);
· Recognition of additional income due to unclaimed monies that have been held in trust for greater than 10 years - $321,248 (Community Amenities); and
· An unfavourable variance of $337,485 relates to recoups for Leederville Oval. This is because the budgeted amount for recoups was overstated by $273,000 resulting in an incorrect reflection compared to the actual amount to be collected (Recreation & Culture).
Revenue by Nature or Type is tracking higher than the budgeted revenue by $618,809 (1%). The following items materially contributed to this position: -
· ‘Operating grants, subsidies and contributions’ reflects a budget to actual surplus of $979,541 that is materially contributed from the receipt of monies from percentage of art contributions ($200,050), recognition of unclaimed monies from the trust fund ($321,248) and FAGS grant monies received in advance ($566,063);
· ‘Interest earnings’ reflects a budget to actual surplus of $194,392 as a result of higher than anticipated interest earnings from investments; and
· ‘Rates’ reflects an unfavourable variance of $459,191 due to the treatment of rates monies received in advance in accordance to the current accounting standards applicable as at 30 June 2019. This treatment is subject to change as part of finalising the year-end balances in accordance to the new accounting standards applicable from 1 July 2019.
Expenditure by Program reflects an under-spend of $3,955,292 (6%) compared to the year to date budget.
All programs except ‘Governance’, reflect an under-spend largely contributed by operating projects being carried forward to the next financial year.
Expenditure by Nature or Type reflects an under-spend of $3,751,152 (1%) compared to the year to date budget. The following items materially contributed to this position: -
· Materials and contracts reflects an under-spend of $2,352,805. This variance is largely contributed by operating projects not having commenced as yet or not being 100% completed, resulting in the works being carried forward to 2019/20;
· ‘Depreciation on non-current assets’ is reflecting an under-spend of $887,411 due to the year-end capitalisation process still being finalised; and
· ‘Other expenditure’ reflects an under-spend of $703,168. This variance is largely contributed by ‘programmes and events’ not having commenced as yet or not being 100% completed, resulting in the works being carried forward to 2019/20.
As at 30 June 2019, the surplus amount is $7,857,741 compared to the year to date budgeted amount of $136,234. This surplus position is largely contributed to the expenditure relating to capital works and operating projects being significantly lower than the anticipated budgeted amount.
This surplus position includes $5,793,053 relating to works that have been carried forward to the 2019/20 financial year which includes $2,303,326 in commitments relating to capital works. Furthermore, there are still outstanding invoices to be paid for works completed as at 30 June 2019, which will impact the City’s final surplus/deficit position.
4. Summary of Income and Expenditure by Service Areas (Note 4 Page 6 – 65)
5. Capital Expenditure and Funding Summary (Note 5 Page 66 - 77)
The full capital works program is listed in detail in Note 5 of Attachment 1.
The cash backed reserves schedule provides a detailed summary of the movements in the reserves portfolio, including transfers to and from the reserve. The balance as at 30 June 2019 is $12,620,336.
7. Rating Information (Note 7 Page 79–80)
Total rates collected, as at 30 June 2019 is $35,209,088. Furthermore, the outstanding rates debtors balance is $231,842 including deferred rates ($120,125).
Please note ratepayers that have defaulted on their payments have been handed over to the City’s debt collectors for further debt collection.
8. Receivables (Note 8 Page 81-82)
Trade receivables outstanding as at 30 June 2019 is $2,126,361 of which $1,735,754 has been outstanding for over 90 days. Administration has been regularly following up all outstanding items by issuing reminders when they are overdue and subsequently initiating a formal debt collection process when payments remain outstanding for long periods of time.
Below is a summary of the significant items that have been outstanding for over 90 days:
· $1,511,698 (87.1%) relates to unpaid infringements (plus costs) over 90 days. Infringements that remain unpaid for more than two months are sent to the Fines Enforcement Registry (FER), which then collects the outstanding balance on behalf of the City for a fee.
· $203,301 (11.7%) relates to cash in lieu of car parking debtors. In accordance with the City’s Policy 7.7.1 Non-residential parking, Administration has entered into special payment arrangements with long outstanding cash in lieu parking debtors to enable them to pay over a fixed term of five years.
9. Beatty Park Leisure Centre – Financial Position report (Note 9 Page 83)
As at 30 June 2019, the operating deficit for the centre is $1,754,111 compared to the year to date budgeted amount of $1,868,347.
10. Explanation of Material Variances (Note 4 Page 6 – 65)
In accordance to the above, all material variances as at 30 June 2019 have been detailed in the variance comments report in Attachment 1.
As a result, Administration has reallocated the expenditure relating to the affected assets under this new threshold from capital to operating. The impact of this change is an increase in year to date operating expenditure by $286,804 resulting in a negative impact on the net position for the year.