Source: http://apps.leg.wa.gov/documents/laws/wsr/2008/24/08-24-005.htm
Timestamp: 2017-07-25 00:49:37
Document Index: 642826770

Matched Legal Cases: ['§ 352', '§ 352', '§ 352', '§ 352', '§ 352', '§ 352', '§ 352', '§ 352', '§ 352', '§ 352', '§ 352', '§ 352', '§ 352', '§ 352', '§ 352', '§ 352', '§ 352', '§ 352', '§ 352', '§ 352', '§ 352', '§ 352', '§ 352', '§ 352', '§ 352', '§ 352', '§ 352', '§ 352']

WSR 08-24-005PERMANENT RULESPARKS AND RECREATIONCOMMISSION[
Filed November 20, 2008, 10:34 a.m.
, effective December 21, 2008
] Effective Date of Rule: Thirty-one days after filing. Purpose: These amendments update the commission's rules
on public records to bring the rules current with chapter 42.56 RCW, Public Records Act, and update all information
necessary to provide the public with access to the agency's
public records. The amendments modify payment provisions,
make discretionary the public's use of the agency's record
request form, provide for appeal procedures if records are
denied, correlate the commission's rules to state statute, and
make other technical changes. Citation of Existing Rules Affected by this Order: Repealing WAC 352-40-150; and amending chapter 352-40 WAC (WAC 352-40-010, 352-40-020, 352-40-030, 352-40-040, 352-40-060,
352-40-070, 352-40-080, 352-40-090, 352-40-100, 352-40-110,
352-40-120, and 352-40-130). Statutory Authority for Adoption: RCW 79A.05.030,
79A.05.070, 79A.05.075, and chapter 42.56 RCW, Public Records
Act, including RCW 42.56.040 and 42.56.070. Adopted under notice filed as WSR 08-20-004
17, 2008. Number of Sections Adopted in Order to Comply with Federal Statute: New 0, Amended 0, Repealed 0; Federal Rules or Standards: New 0, Amended 0, Repealed 0; or Recently Enacted State Statutes: New 0, Amended 10, Repealed 1.
Number of Sections Adopted at Request of a Nongovernmental Entity: New 0, Amended 0, Repealed 0. Number of Sections Adopted on the Agency's Own Initiative: New 0, Amended 12, Repealed 1. Number of Sections Adopted in Order to Clarify, Streamline, or Reform Agency Procedures: New 0, Amended 12, Repealed 1. Number of Sections Adopted Using Negotiated Rule Making: New 0, Amended 0, Repealed 0; Pilot Rule Making: New 0, Amended 0, Repealed 0; or Other Alternative Rule Making: New 0, Amended 0, Repealed 0.
J. M. FrenchChief of Policy Researchand Program DevelopmentOTS-1788.2AMENDATORY SECTION(Amending WSR 03-11-068, filed 5/19/03,
effective 6/19/03)WAC 352-40-010 What is the purpose of this chapter? The
purpose of this chapter is to ((ensure compliance by the
Washington state parks and recreation commission with the
provisions of RCW 42.17.250 through 42.17.320 dealing with
public records)) implement the procedural requirements that
the Public Records Act, chapter 42.56 RCW, places on state
[Statutory Authority: RCW 79A.05.030, 79A.05.070, 79A.05.075,
and chapter 42.17 RCW. 03-11-068, § 352-40-010, filed
5/19/03, effective 6/19/03; Order 15, § 352-40-010, filed
7/25/73.]
AMENDATORY SECTION(Amending WSR 03-11-068, filed 5/19/03,
effective 6/19/03)WAC 352-40-020 How do we define terms? (1) In
accordance with RCW ((42.17.020(36))) 42.56.010(2): "Public
record" includes any writing containing information relating
to the conduct of ((governmental)) government or the
performance of any governmental or proprietary function
prepared, owned, used, or retained by any state or local
agency regardless of physical form or characteristics. (2) In accordance with RCW 42.56.010(3): "Writing" means
handwriting, typewriting, printing, photostating,
photographing, and every other means of recording any form of
communication or representation, including, but not limited
to, letters, words, pictures, sounds, or symbols, or
combination thereof((;)), and all papers, maps, magnetic or
paper tapes, photographic films and prints, motion picture,
film and video recordings, magnetic or punched cards, discs,
drums, diskettes, sound recordings, and other documents
including existing data compilations from which information
may be obtained and translated. (3) (("Washington state parks and recreation commission"
is a commission appointed by the governor consisting of seven
citizens of the state as outlined in RCW 79A.05.015. (4) "Agency" refers to the staff and employees of the
Washington state parks and recreation commission.)) "State
parks" and "the agency" refer to the Washington state parks
and recreation commission. (4) "The commission" means the governor appointed
governing board of state parks. (5) "Headquarters" means state parks administration
and chapter 42.17 RCW. 03-11-068, § 352-40-020, filed
5/19/03, effective 6/19/03; Order 15, § 352-40-020, filed
effective 6/19/03)WAC 352-40-030 Where can ((citizens)) I access
((agency)) state parks' public records? Most public records
of the commission and the agency are located at the Olympia
headquarters office. Copies of certain records may be
accessible at regional offices. (1) The director and administrative offices are located
at the headquarters office at ((7150 Cleanwater Lane, Olympia,
WA 98504-2650)) 1111 Israel Road S.W., Tumwater, WA 98501. Mailing address for the headquarters office is:
Washington State Parks and Recreation Commission P.O. Box ((2650)) 42650 Olympia, WA 98504-2650 360-902-8500 FAX: 360-753-1594 TDD: 360-664-3133
(a) The public affairs office is available to assist with
media inquiries and general public information requests.
Phone: 360-902-8561 E-mail: pao@parks.wa.gov
(b) ((The information center is available to assist with
questions regarding specific parks, overnight accommodations,
recreation programs and seasonal park closures. The center
can send you a Request for Public Records form by e-mail or
will refer your Request for Public Records form to the public
Phone: 360-902-8844 E-mail: infocent@parks.wa.gov
(c))) The public records officer is available to assist
((in coordination with viewing of or copying agency records))
with public records requests or questions. ((The reception
area at the headquarters office in Olympia can refer you to
the records officer.))
Phone: ((360-902-8500)) 360-902-8514 E-mail: public.disclosure@parks.wa.gov
Southwest Region Headquarters Office 11838 Tilley Road S.E. Olympia, WA 98512-9167 ((360-753-7143)) 360-956-4800
Northwest Region Headquarters Office 220 N. Walnut Burlington, WA 98233 360-755-9231
Eastern Region Headquarters Office ((2201 N. Duncan Drive Wenatchee, WA 98801-1007 509-662-0420)) 270 9th St. N.E., Suite 200 East Wenatchee, WA 98802 509-665-4319
Puget Sound Region 2840 Riverwalk Drive S.E. Auburn, WA 98002-8207 ((206-931-3907.)) 253-931-3907
and chapter 42.17 RCW. 03-11-068, § 352-40-030, filed
5/19/03, effective 6/19/03. Statutory Authority: RCW 42.17.250. 83-23-095 (Order 72), § 352-40-030, filed
11/22/83; Order 15, § 352-40-030, filed 7/25/73.]
effective 6/19/03)WAC 352-40-040 How is the agency organized and how is it
operated? ((All decisions involving basic policy are made by
the commission. Staff at HQ implements those policy decisions. Staff at each region develop, maintain and steward the
state parks according to the policy decisions.)) The
Washington state park system includes one hundred twenty
developed parks, recreation programs, trails, boating safety
and winter recreation. (1) State parks is governed by a commission consisting of
seven citizens of the state appointed by the governor. (2) The director is the commission appointed executive
head of the agency. (3) The deputy director is the chief operating officer. (4) Regional directors are responsible for management of
regional headquarters and parks within their regions.
and chapter 42.17 RCW. 03-11-068, § 352-40-040, filed
5/19/03, effective 6/19/03; Order 15, § 352-40-040, filed
effective 6/19/03)WAC 352-40-060 ((What are the duties of the public
records officer?)) Who do I contact to request state parks'
public records? The agency public records officer ((is)),
located ((in the)) at headquarters ((administrative office
and)), is responsible for: (1) ((The implementation of the commission's rules and
regulations regarding release of)) Receiving and reviewing
requests for public records. (2) Coordinating ((the agency in implementation of
state)) agency records management ((techniques)) and agency
indexing standards to ensure protection of, and prompt access
to, public records. (3) Implementing and ensuring compliance by the staff
with the public records disclosure requirements of chapter
42.56 RCW ((42.17.250 through 42.17.340)). (((4) Assists requestors in coordination and viewing or
copying of agency records.))
Mailing address: P.O. Box 42650 Olympia, WA 98504-2650 Physical address: 1111 Israel Road S.W. Tumwater, WA 98501 E-mail: public.disclosure@parks.wa.gov Phone: 360-902-8514 FAX: 360-586-5875
(4) Contact information and our form for requesting
public records from state parks are also available on our web
site www.parks.wa.gov.
and chapter 42.17 RCW. 03-11-068, § 352-40-060, filed
5/19/03, effective 6/19/03; Order 15, § 352-40-060, filed
effective 6/19/03)WAC 352-40-070 When can I inspect public records? Public records are available for inspection ((and copying from
9:00 a.m. to noon and from 1:00 p.m. to 4:00 p.m.)) during
regular business hours, Monday through Friday, excluding legal
holidays. It is recommended that you make arrangements in advance
as the records that you wish to inspect may not be readily
available for immediate inspection. Agency facilities shall be made available to any person
for the inspection of public records except when and to the
extent that this would unreasonably disrupt the operations of
and chapter 42.17 RCW. 03-11-068, § 352-40-070, filed
5/19/03, effective 6/19/03. Statutory Authority: RCW 42.17.250. 83-23-095 (Order 72), § 352-40-070, filed
11/22/83; Order 15, § 352-40-070, filed 7/25/73.]
effective 6/19/03)WAC 352-40-080 How do I request ((inspection or copying
of)) state parks' public records? ((In accordance with
requirements of RCW 42.17.255, that agencies prevent
unreasonable invasions of privacy and RCW 42.17.290 that
agencies protect public records from damage or
disorganization, and prevent excessive interference with
essential functions of the agency, public records may be
inspected or copied, or copies of such records may be
obtained, by members of the public upon compliance with the
following procedure: (1) A request shall be made in writing using agency Form
A-374, Public Records Request. The form may be requested and
obtained through the mail, by e-mail, or by fax as referenced
in WAC 352-40-030. The form shall be presented to the public
records officer or to any member of the agency if the public
records officer is not available, during customary office
hours. The agency may in its discretion fill requests made by
telephone, e-mail or facsimile copy (fax). The request shall
include the following information:)) Call, mail, e-mail, fax
or drop your request at any state park office. Using our request form, while not required, provides the
information we need to assist you and provides you with our
copy and mailing fees. (1) The information that we will need is: (a) The name, address and phone number of the person
requesting the record; (b) The date on which the request ((was)) is made; (c) If inspection of the record is requested, the ((time
of)) day and ((calendar date on which the requestor wishes))
time you wish to inspect the public records; (d) ((An appropriate)) A description ((of)), with as much
detail as you can provide, to help identify the record
requested; (e) A statement that the information will not be used for
commercial purposes. (2) ((The public records officer, or agency employee
assisting the member of the public making the request, will
ascertain that the information requested is not exempt from
public inspection and copying as outlined in WAC 352-40-100. (3) Requests for identifiable public records will be
processed promptly. The agency will respond within five
working days of receiving the request by either: (a) Providing the record; (b) Acknowledging receipt of request and providing a
reasonable estimate of the time required to respond; or (c) Denying the request. Additional time required to respond to a request may be
based upon the need to clarify the intent of the request, to
locate and assemble the information requested, to notify third
persons or agencies affected by the request, or to determine
whether any of the information requested is exempt and that a
denial should be made as to all or part of the request. In
acknowledging a receipt of a public record request that is
unclear, the agency may ask the requestor to clarify what
information the requestor is seeking. If the requestor fails
to clarify the request, the agency need not respond to it. (4))) The agency does not distinguish among persons
requesting records and such persons shall not be required to
provide information as to the purpose for the request except
to establish whether inspection and copying would violate RCW
((42.17.260(5))) 42.56.070(9) or other statute ((which)) that
exempts or prohibits disclosure of specific information or
records to certain persons. ((Agency facilities shall be made
available to any person for the copying of public records
except when and to the extent that this would unreasonably
disrupt the operations of the agency.))
and chapter 42.17 RCW. 03-11-068, § 352-40-080, filed
5/19/03, effective 6/19/03; Order 15, § 352-40-080, filed
effective 6/19/03)WAC 352-40-090 ((Is there a cost to view or copy)) Will
I have to pay to view or get copies of state parks' public
records? The agency does not charge a fee for the inspection
of public records. The agency will charge an amount necessary to
((reimburse)) recover its costs for ((providing)) producing
and mailing copies of records, as provided for by RCW 42.56.120. ((This amount shall be reviewed from time to time
by the agency and shall represent the costs of providing
copies of public records and for use of the agency's copy
equipment, including staff time spent copying records,
preparing records for copying, and restoring files. This
charge is the amount necessary to reimburse the agency for its
actual costs for copying and is payable at the time copies are
furnished. The charge for special copy work of nonstandard
public records shall reflect the total cost, including the
staff time necessary to safeguard the integrity of these
records.)) A list of copy charges is provided with state parks'
"Request for Public Records" form, or you can contact the
public records officer for ((fee schedule of copying costs)) a
list of copy and mailing fees. Payment is required prior to
receiving copies of records. ((The public records officer or designee may waive the
fee if the cost of preparing a billing for recoverable
reproduction costs exceeds the amount to be recovered.))
Charges totaling less than five dollars will be waived.
and chapter 42.17 RCW. 03-11-068, § 352-40-090, filed
5/19/03, effective 6/19/03. Statutory Authority: Chapter 43.51 RCW. 92-10-019, § 352-40-090, filed 4/29/92, effective
5/30/92; Order 15, § 352-40-090, filed 7/25/73.]
effective 6/19/03)WAC 352-40-100 Can my request be denied? (1) Yes, a
request can be denied if it is for records that are exempt
from disclosure under the provisions of ((RCW 42.17.255 and
42.17.310)) the Public Records Act, chapter 42.56 RCW. State
parks may also deny access to records, or parts of records,
that are exempt from disclosure by RCW 79A.60.210, 79A.60.220,
5.60.060 (2)(a), 46.52.080, 7.69A.030(4) and 13.50.050(3). (2) ((Under the provisions of RCW 42.17.260, the agency
will delete identifying details when it makes available or
publishes any public record in any cases where there is reason
to believe that disclosure of such details would be an
invasion of personal privacy protected by RCW 42.17.260. The
public records officer will fully justify such deletion in
writing.)) Whenever possible, the agency will make requested
records available after exempt information has been deleted or
redacted. (3) Under the provisions of RCW ((42.17.269))
42.56.070(9), public records requests will also be denied if
the purpose of the request is to sell or use the information
for commercial purposes. (((4) All denials of requests for public records must be
accompanied by a written statement specifying)) If a request
is denied, the agency will specify in writing the reason for
the denial, including a statement of the specific exemption
authorizing the withholding of the record and a brief
explanation of how the exemption applies to the record
and chapter 42.17 RCW. 03-11-068, § 352-40-100, filed
5/19/03, effective 6/19/03; Order 15, § 352-40-100, filed
effective 6/19/03)WAC 352-40-110 ((What is the review process for a denial
of a public records request?)) What can I do if I object to
the agency's denial to inspect or receive a copy of a public
record? You have options. You can: (1) Request an internal administrative review of the
denial for access. (a) Provide state parks' public records officer with your
written request for a review of the decision. Include a copy
of the denial or refer specifically to the denial statement in
your petition. (b) The public records officer ((or designee denying the
request shall immediately send a copy of the written
response)) will promptly provide the petition and any other
relevant information to the director ((of the commission)) or
designee to conduct a review. (c) The director or designee ((shall)) will immediately
consider the matter and, within two business days of receiving
the petition, or within such time as state parks and the
requestor mutually agree, either affirm or reverse ((such))
the denial. If the director or designee has not responded to
the requestor by the end of the two business days following
denial of ((inspection)) access, then the request is deemed
denied. (2) Ask the attorney general to review the matter. Pursuant to RCW 42.56.530, the attorney general will provide a
written opinion on whether the record is exempt. (3) Initiate an action in the superior court where the
record is located. Any person may obtain court review of
denials of public records requests pursuant to RCW 42.56.550
at the conclusion of two business days after the initial
and chapter 42.17 RCW. 03-11-068, § 352-40-110, filed
5/19/03, effective 6/19/03; Order 15, § 352-40-110, filed
effective 6/19/03)WAC 352-40-120 How does the agency protect public
records? ((Public records of the agency are located in the
Olympia headquarters and each of the regional locations as
outlined in WAC 352-40-030. Records are available for
inspection and copying at these locations during office hours
identified in WAC 352-40-070. In order to protect these records, you must comply with))
(1) The following guidelines have been put in place to help
the agency protect the public records under its care: (((1))) (a) You may not remove any public record from the
agency premises. (((2))) (b) You must have a designated agency employee
present while inspecting public records. (((3))) (c) You may not mark or deface a public record in
any manner during inspection. (((4))) (d) You may not dismantle public records
((which)) that are maintained in a file or jacket or in
chronological or other filing order. (2) Access to file cabinets, shelves, vaults, or other
storage areas is restricted to agency personnel unless other
arrangements are made with the public records officer or
designee. (3) State parks follows rules established under RCW 40.14.060 regarding destruction of public records. The
destruction of records responsive to a public records request
will be delayed until the request is resolved.
and chapter 42.17 RCW. 03-11-068, § 352-40-120, filed
5/19/03, effective 6/19/03; Order 15, § 352-40-120, filed
effective 6/19/03)WAC 352-40-130 How are agency records indexed? ((The))
Records retention schedules established ((by the division of
state archives of the office of the secretary of state)) and
maintained under the directives of RCW 40.14.060 serve((s)) as
an index for the identification and location of agency records
((and includes all records issued before July 1, 1990, for
which the agency has maintained an index)). The records retention schedule indexes records according
to the originating program or section, and then the record
series title. Each title is further identified by a statement
of function or purpose, and the minimum required retention
period. With the assistance of the public records officer or
designee, the records retention schedule is available to the
public for inspection and copying. A separate index of policy statements as defined in RCW 34.05.010(15) entered after June 30, 1990, ((shall be)) is
maintained by the agency. In addition, the agency has a functional index coding
system for physical files, commission policy, administrative
policy and agency procedures. Commission meetings minutes are indexed by year, month,
and agenda item number. They are also summarized by topic.
and chapter 42.17 RCW. 03-11-068, § 352-40-130, filed
5/19/03, effective 6/19/03. Statutory Authority: RCW 43.51.040. 90-20-032, § 352-40-130, filed 9/25/90, effective
10/26/90; Order 15, § 352-40-130, filed 7/25/73.]
WAC 352-40-150