Source: https://www.ecode360.com/27685550
Timestamp: 2019-10-22 13:29:45
Document Index: 181685168

Matched Legal Cases: ['§ 125', '§ 125', '§ 125', '§ 125', '§ 125', '§ 125', '§ 125', '§ 125', '§ 125', '§ 125', '§ 125', '§ 125', '§ 125', '§ 125', '§ 125', '§ 125', '§ 125', '§ 125', '§ 125', '§ 125', '§ 125', '§ 125', '§ 125', '§ 125', '§125', '§1', '§1', '§1', '§1', '§1', '§1', '§125', '§1', '§2', '§125', '§1', '§125', '§2', '§1', '§ 1', '§125', '§1', '§1', '§125', '§1', '§125', '§1', '§125', '§2', '§1', '§125', '§1', '§1', '§1', '§1', '§1', '§125', '§1', '§125', '§1', '§1', '§125', '§1', '§125', '§1', '§1', '§125', '§1', '§125', '§1', '§125', '§1', '§1', '§ 1', '§ 1']

City of Shrewsbury, MO Offices, Officers, and Commissioners
§ 125.010 Officers' Oath — Bond.
§ 125.020 Board of Aldermen Meetings.
§ 125.030 Board To Select An Acting President — Term.
§ 125.040 Order and Rules of Procedure.
§ 125.050 Ordinances — Procedure To Enact.
§ 125.060 Bills Must Be Signed — Mayor's Veto.
§ 125.070 Duties and Privileges of Aldermen.
§ 125.080 City Clerk.
§ 125.090 City Marshal and Collector/Chief of Police.
§ 125.100 City Treasurer.
§ 125.110 City Attorney.
§ 125.120 Prosecuting Attorney.
§ 125.130 City Administrator.
§ 125.135 Director of Administration.
§ 125.140 School Crossing Guards.
§ 125.150 Salaries Fixed By Ordinance.
§ 125.160 Parks and Recreation Commission.
§ 125.170 Manager of Inspections and Permits.
§ 125.180 Public Safety Advisory Commission.
§ 125.190 Deputy Building Commissioner — Housing Code Inspector/Enforcer — Heating and Air-Conditioning Inspector.
§ 125.200 Department of Public Safety.
§ 125.210 Director of Parks and Recreation.
§ 125.215 Director of Finance.
§ 125.220 Removal of Officers.
Chapter 125 Offices, Officers, and Commissioners
Section 125.010 Officers' Oath — Bond.
Section 125.020 Board of Aldermen Meetings.
Section 125.030 Board To Select An Acting President — Term.
Section 125.040 Order and Rules of Procedure.
Section 125.050 Ordinances — Procedure To Enact.
Section 125.060 Bills Must Be Signed — Mayor's Veto.
Section 125.070 Duties and Privileges of Aldermen.
Section 125.080 City Clerk.
Section 125.090 City Marshal and Collector/Chief of Police.
Section 125.100 City Treasurer.
Section 125.110 City Attorney.
Section 125.120 Prosecuting Attorney.
Section 125.130 City Administrator.
Section 125.135 Director of Administration.
Section 125.140 School Crossing Guards.
Section 125.150 Salaries Fixed By Ordinance.
Section 125.160 Parks and Recreation Commission.
Section 125.170 Manager of Inspections and Permits.
Section 125.180 Public Safety Advisory Commission.
Section 125.190 Deputy Building Commissioner — Housing Code Inspector/Enforcer — Heating and Air-Conditioning Inspector.
Section 125.200 Department of Public Safety.
Section 125.210 Director of Parks and Recreation.
Section 125.215 Director of Finance.
Section 125.220 Removal of Officers.
Officers' Oath—Bond. Every Officer of the City and his/her assistants, and every Alderman, before entering upon the duties of his/her office, shall take and subscribe to an oath or affirmation before some Court of Record in the County, or the City Clerk, that he/she possesses all the qualifications prescribed for his/her office by law; that he/she will support the Constitution of the United States and of the State of Missouri, the provisions of all laws of this State affecting Cities of the Fourth Class, and the ordinances of the City, and faithfully demean himself/herself while in office; which official oath or affirmation shall be filed with the City Clerk. Every officer of the corporation, when required by law or ordinance, shall, within fifteen (15) days after his/her appointment or election, and before entering upon the discharge of the duties of his/her office, give bond to the City in such sum and with such sureties as may be designated by ordinance, conditioned upon the faithful performance of his/her duty, and that he/she will pay over all monies belonging to the City, as provided by law, that may come into his/her hands. If any person elected or appointed to any office shall fail to take and subscribe such oath or affirmation, or to give bond as herein required, his/her office shall be deemed vacant. For any breach of condition of any such bond, suit may be instituted thereon by the City, or by any person in the name of the City to the use of such person.
[CC 1976 §125.010; Ord. No. 1726 §1, 4-12-1988; Ord. No. 2243 §1, 2-25-2000; Ord. No. 2278 §1, 1-23-2001; Ord. No. 2309 §1, 3-1-2002; Ord. No. 2469 §1, 6-16-2006; Ord. No. 2842 §1, 3-22-2016]
There shall be one (1) regular meeting of the Board of Aldermen which shall be held on the second Tuesday of each month beginning at 6:30 P.M. at the Shrewsbury City Center or at such other place or time as the Board of Aldermen may designate.
Written notice of all meetings shall be prepared and posted by the City Clerk in conformance with Chapter 610, RSMo.
Special meetings of the Board of Aldermen may be called by the Mayor or at the written request of three (3) or more members of the Board.
An executive session or closed meeting of the Board may be called for any reason permitted by law by a majority vote of the members of the Board present. The vote of each member of the Board must be recorded on the issue of closing the meeting with the specific statutory reason for closing the meeting noted in the minutes. Attendance shall be limited to the Mayor and members of the Board; provided, however, that the Board may invite such persons as it requires for advice and information.
Four (4) members of the Board shall constitute a quorum to do business, but a lesser number may adjourn from time to time to conduct informal matters.
[CC 1976 §125.011; Ord. No. 1726 §1, 4-12-1988; Ord. No. 2842 §2, 3-22-2016]
The business of all regular meetings of the Board shall generally follow the following order and format. However, the order and format may be modified by the Mayor or meeting Chairperson as necessary to facilitate its meetings.
Approval of minutes of Board of Aldermen.
Ordinances (if any).
Resolutions (if any).
Department Head and Mayoral reports.
Additional citizen comments.
Robert's Rules of Order shall apply to the procedure of the Board of Aldermen, and the Mayor or meeting Chairperson shall rule on all questions arising in meetings of the Board, and his/her ruling shall be final, except where an appeal shall be requested and seconded, then the Board shall rule on such question.
The style of the ordinances of the City shall be: "Be it ordained by the Board of Aldermen of the City of Shrewsbury as follows:" No ordinance shall be passed except by bill, and no bill shall become an ordinance unless on its final passage a majority of the members elected to the Board of Aldermen shall vote for it, and the "ayes" and "nays" be entered on the journal. Every proposed ordinance shall be introduced to the Board of Aldermen in writing and shall be read by title or in full two (2) times prior to passage, both readings may occur at a single meeting of the Board of Aldermen. If the proposed ordinance is read by title only, copies of the proposed ordinance shall be made available for public inspection prior to the time the bill is under consideration by the Board of Aldermen. No bill shall become an ordinance until it shall have been signed by the Mayor or person exercising the duties of the Mayor's office, or shall have been passed over the Mayor's veto, as herein provided.
[CC 1976 §125.013; Ord. No. 1726 §1, 4-12-1988]
Members of the Board shall occupy the respective seats in the Board Chamber assigned to them by the Mayor.
When recognized by the chair, a member shall confine himself/herself to the question under discussion, avoid personalities and refrain from impugning the motives or character of another member. No member shall address the chair or demand the floor while any vote is being taken or another member is addressing the Board.
No member shall vote for any bill in which he/she has a conflict of interest.
Every member present when a question is put shall vote either "aye" or "no" unless the Board shall, for special reasons so stated, excuse him/her from voting. Application to be excused from voting shall be made before the vote is called. The member having briefly stated the reason for his/her request, the decision thereon shall be made without debate. Upon every vote, the "ayes" and "nays" shall be called and recorded and every resolution or ordinance shall be reduced to writing before the vote is taken thereon.
Any member may appeal to the Board from a ruling of the chair. If the appeal is seconded, the member may briefly state his/her reasons and the presiding officer may briefly explain his/her ruling; but there shall be no debate and no other member shall participate in the discussion. For the purposes of this Section, the chair shall not vote on the question and a tie vote shall uphold the ruling of the chair.
Any member shall have the right to express dissent from or protest against any ordinance or resolution and have the reason therefore entered in the record. Such dissent or protest must be filed in writing, couched in respectful language and presented to the Board not later than the next regular meeting following the date of passage of the ordinance or resolution being objected to.
During the first (1st) meeting of May of each year, the Board of Aldermen shall elect one of their own number to serve as "Acting President of the Board of Aldermen". Whenever any vacancy shall occur in the office of the Mayor from death, resignation, removal from City, removal from office, refusal to qualify or from any other cause whatever, the Acting President of the Board of Aldermen shall for the time being, perform the duties as Mayor until such vacancy be filled or such disability is removed or, in case of temporary absence, until the Mayor returns.
[CC 1976 §125.020; Ord. No. 1270 §§2—9, 4-26-1977; Ord. No. 2117 §1, 9-23-1997]
The office of City Clerk is hereby established. The person to fill the office of City Clerk shall be appointed by the Board of Aldermen at the first (1st) regular meeting following the election for Mayor and shall serve for a term of four (4) years or until his/her successor is elected by the Board of Aldermen and qualified.
The City Clerk may be removed from office by the Mayor with the approval of a majority of all the members of the Board of Aldermen or may be removed from office by a two-thirds (2/3) vote of all the members of the Board of Aldermen independently of the Mayor's approval or recommendation.
The person appointed to the office of City Clerk shall be a qualified voter under the laws and Constitution of this State.
Any person qualified and appointed to the office of City Clerk shall before assuming the duties of that office take and subscribe to an oath or affirmation before a Court of Record in St. Louis County or from his/her predecessor in the office of City Clerk that he/she possesses all of the qualifications prescribed for his/her office by the Constitution and Statutes of the State of Missouri and the ordinances of the City of Shrewsbury, that he/she will support the Constitution of the United States and of the State of Missouri, the provisions of all laws of this State affecting Cities of the Fourth Class and the ordinances of the City of Shrewsbury and that he/she will faithfully demean himself/herself while in office. The official oath or affirmation shall be filed in the office of the City Clerk.
The City Clerk shall within fifteen (15) days after his/her appointment and before entering upon the discharge of the duties of his/her office give bond to the City in the amount of fifty thousand dollars ($50,000), with a surety approved by the Board of Aldermen and such bond shall be conditioned upon the faithful performance of his/her duty and that he/she will pay over all monies belonging to the City, as provided by law, that may come into his/her hands. The cost of said bond shall be paid by the City, however, should the City Clerk be covered by a blanket bond to the same extent, an individual bond shall not be required. If the person appointed to the office of City Clerk shall fail to take and to subscribe the oath or affirmation as required by Subsection (D) above or to give bond as required by this Subsection, his/her office shall be deemed vacant. If the City Clerk shall breach any of the conditions of such bond, suit may be instituted thereon by the City or by any person in the name of the City to the use of such person.
If a vacancy shall occur in the office of City Clerk, the Mayor shall appoint a person to discharge the duties of that office until the first (1st) regular meeting of the Board of Aldermen after the vacancy shall occur at which time such vacancy shall be permanently filled by appointment by the Board of Aldermen.
The City Clerk shall receive for the performance of his/her duties of office, such compensation as is established by ordinance.
The City Clerk shall be designated as the Deputy City Collector and as such shall assist the Collector in the performance of his/her duties and shall keep and maintain all records and an accurate accounting of all business matters pertaining to such duties. The City Clerk shall have the following duties, powers and privileges:
[Ord. No. 2808 § 1, 4-15-2015]
He/she shall be authorized to execute for and on behalf of the City of Shrewsbury, Missouri, such affidavits as may from time to time be required by law.
He/she shall keep a journal of the proceedings of the Board of Aldermen and shall keep and maintain all records and papers belonging to the City.
He/she may administer official oaths as provided by the Revised Statutes of the State of Missouri and shall attest and affix the City Seal on all orders, drafts and warrants drawn on the City Treasury for money.
He/she shall handle the filing, maintenance and recordkeeping and file all notices in connection with special tax bills.
He/she shall maintain the official record of all ordinances and resolutions.
He/she shall arrange for mailing or publication of requests for bids and be responsible for the publication of notices of all required hearings or other official notices as required by law or requested by the Mayor or Board of Aldermen.
He/she shall train, instruct, and supervise the employees of the City Clerk's office, as directed by the Director of Administration, including, but not limited to, certain building and housing clerks placed under the supervision of the City Clerk by the Director of Administration.
He/she shall be responsible for the procurement of standardized forms for applications for permits and shall be responsible for the issuance of all permits.
He/she shall procure standardized forms and shall be responsible for the issuance and delivery to the proper officials of all applications for changes or amendments to zoning classification of any property within the City, any changes or amendments of the zoning ordinance, or for special use permits.
He/she may serve as Secretary to Boards and Commissions as required and directed by the Mayor or Board of Aldermen.
He/she shall be responsible for the receipt and filing of all performance and payment bonds required by the City.
He/she shall attend all Board of Aldermen meetings and special hearings or meetings of Boards and Commissions as directed by the Mayor or Board of Aldermen.
He/she shall prepare the agenda as directed by the Mayor for all regular and special Board of Aldermen meetings.
He/she shall be responsible for the preparation and distribution of the minutes of the Board of Aldermen meetings and the minutes of any special hearings or meetings of Boards and Commissions as directed by the Mayor or Board of Aldermen.
He/she shall administer City elections and shall prepare and maintain records of letters of appointment for all appointed officials, Board or Commission members, and shall maintain a calendar of the termination of any term of an appointed official.
He/she shall maintain indexes of all ordinances and minutes of the meetings of the Board of Aldermen.
Such other duties required by the Statutes of the State of Missouri, including, but not limited to, Section 79.320, RSMo.
Perform such other duties as may be requested by the Mayor or Board of Aldermen or as required by ordinance not inconsistent with the Statutes of the State of Missouri or laws and ordinances of the City of Shrewsbury or of St. Louis County.
[CC 1976 §125.030; Ord. No. 1633 §1, 2-25-1986]
The majority of the voters voting in the City of Shrewsbury on February 4, 1986, voted in favor of having the Mayor and Board of Aldermen of the City of Shrewsbury to appoint the Collector and Chief of Police (who shall perform all duties required of the Marshal by law). The Mayor, with the approval of the Board of Aldermen, is therefore authorized to appoint a Chief of Police who shall perform all of the duties required of the Marshal by law. The Collector of St. Louis County will act as the Collector of the City of Shrewsbury.
The Chief of Police shall be required to take and sign the oath of office prescribed by law and perform all duties required of him/her.
[Ord. No. 2801 §1, 1-27-2015]
[CC 1976 §125.040; Ord. No. 15 §1, 4-21-1914]
The Mayor shall, with the consent of the majority of the Board of Aldermen, appoint a City Treasurer, who shall possess the qualifications required by law of the other City Officers, and who shall, before entering upon the duties of his/her office, take the ordinary oath of office.
[CC 1976 §125.050; Ord. No. 1553 §1, 9-25-1984]
Appointment. The Mayor with the approval of the majority of the Board of Aldermen shall appoint an attorney at law who is duly licensed to practice in the State and Federal courts within the State of Missouri to serve as City Attorney and, until his/her successor shall be duly appointed and qualified.
Duties. The City Attorney shall attend all regular meetings of the Board of Aldermen each month unless excused by the Mayor and shall perform all the legal work necessary on behalf of the City of Shrewsbury. The work of the City Attorney shall not include that which shall be performed by the Prosecuting Attorney; however, nothing herein shall prevent the appointment of the same person to perform both the work of the City Attorney and that of the Prosecuting Attorney.
Compensation. The City Attorney shall receive such compensation for his/her duties as is provided by ordinance.
[CC 1976 §125.051; Ord. No. 1553 §2, 9-25-1984; Ord. No. 2619 §1, 4-26-2011]
Appointment. The Mayor with the approval of the majority of the Board of Aldermen may appoint an attorney at law who is duly licensed to practice in the State and Federal courts within the State of Missouri to serve as Prosecuting Attorney and until his/her successor shall be duly appointed and qualified.
Duties. The Prosecuting Attorney shall perform the duties of Prosecuting Attorney at the Municipal Court at any time the Court is in session and shall handle all appeals therefrom involving the municipal ordinances.
Compensation. The Prosecuting Attorney shall receive such compensation for his/her duties as is provided by ordinance.
Prosecuting Attorney Pro Tem. If the duly appointed Prosecuting Attorney is unavailable to perform the duties described herein, the Mayor may appoint a Prosecuting Attorney Pro Tem to perform said duties until the duly appointed Prosecuting Attorney is able to reassume his/her duties.
[CC 1976 §125.060; Ord. No. 1271 §§1—9, 4-26-1977; Ord. No. 2095 §1, 5-26-1997; Ord. No. 2588 §1, 6-29-2010; Ord. No. 2917, 4-10-2018]
Creation Of Office. The office of City Administrator ("Administrator") is hereby created.
Appointment And Term. The Administrator shall serve at the discretion and pleasure of the Mayor and Board of Aldermen as described herein. Nothing in this Section requires the appointment and/or maintenance of the position of Administrator, or makes the filling of said position mandatory. The Administrator shall be appointed by the Mayor with the approval of a majority of all of the Board of Aldermen and such appointment may be for a definite or an indefinite term of office.
Qualifications. The Administrator shall be chosen solely on the basis of education, experience and executive and administrative qualifications. He/she shall hold, as a minimum, a bachelor degree in public administration, business administration or a related field from an accredited institution of higher education, and at least five (5) years practical experience in the field of public administration, business administration or a related field.
Oath Of Office. Before entering upon the duties of office, the Administrator shall take and subscribe to an oath or affirmation before the City Clerk or some other person authorized to administer oaths; that he/she will support the Constitution of the United States and of the State of Missouri; follow the provisions of all laws of the State of Missouri and the ordinances of the City of Shrewsbury and that he/she will faithfully demean himself/herself while in office.
Bond. The Administrator before entering upon the duties of his/her office shall file with the City a bond in the amount of fifty thousand dollars ($50,000.00) and conditioned upon faithful and honest performance of his/her duties and the rendering of full and proper accounts to the City for funds and property that shall come into his/her possession or control. The cost of said bond shall be paid by the City; however, should the Administrator be covered by a blanket bond to the same extent, an individual bond shall not be required.
Compensation. The Administrator shall receive for the performance of his/her duties of office such compensation as is established by ordinance.
Removal From Office. The Administrator shall serve at the pleasure of the Mayor and the Board of Aldermen. The Mayor, with the consent of a majority of all members of the Board of Aldermen, may remove the Administrator. The Administrator may also be removed by a two-thirds (2/3) vote of all members of the Board of Aldermen independently of the Mayor's approval or recommendation.
Full-Time Position. The Administrator shall devote full time to the performance of his/her office, and shall not hold outside employment for remuneration without the prior consent of the Mayor.
Powers And Duties Of City Administrator. The Administrator shall be the Chief Administrative Assistant to the Mayor. He/she shall be responsible for the proper administration and management of the City's business subject to the supervision and direction of the Mayor and the Board of Aldermen. The duties of the Administrator shall include, but not be limited to, the following:
Carry out all lawful policies established by the Mayor and Board of Aldermen.
Coordinate all City departments in establishing short-term and long-range goals for the City for the approval of the Mayor and Board of Aldermen.
Develop a plan of organization to establish areas of responsibility, lines of authority and formal channels of communication for approval by the Mayor and Board of Aldermen.
Provide for the maintenance of the physical property and equipment of the City; meet operating conditions in compliance with applicable Federal, State and local legal requirements.
Provide for periodic reports to the Mayor and Board of Aldermen on all aspects of the City's activities.
Provide for meaningful relationships and communications between the City and its residents.
Provide for an economic, efficient and safe delivery of supplies and services necessary in rendering efficient services to the City and its residents.
Provide for a sound, stable and realistically economical insurance and bonding program for all aspects of City liability and risk.
Oversee the operational activities of all City departments, agencies and offices.
Coordinate the activities of all departments, agencies and offices.
Coordinate the preparation of all bid specifications for services and equipment.
Prescribe such rules and regulations as are necessary for the conduct of the City's departments, agencies and offices.
Be accountable to the Mayor and Board of Aldermen for any actions taken when requested to do so, and at all times be subject to the supervision, direction and control of the Mayor subject to review by the Board of Aldermen.
Perform related duties as required by the Mayor and Board of Aldermen not inconsistent with the Statutes of the State and the ordinances of the City.
Maintain a policy book of all lawful policies established by the Mayor and the Board of Aldermen. The policy book shall be available to the public during normal business hours.
Plan for the fiscal solvency and security of the City, including for the submission of an annual budget which provides for a program of sound fiscal management for approval by the Mayor and Board of Aldermen.
Attend all aldermanic meetings of the Board of Aldermen and, as requested, meetings of all aldermanic committees.
Serve as a liaison between the Mayor and Board of Aldermen and the various committees, boards and commissions of the City and their members.
Recommend the establishment and maintenance of personnel programs employing sound personnel policies and practices which are internally consistent and externally competitive.
Promote the organization and continuing development of a competent City staff.
Design, prepare and submit for review and adoption by the Board of Aldermen personnel procedures, position classifications and compensation schedules for employees covered in the City's personnel program.
Prescribe the functions and duties of officers and employees of the City not otherwise prescribed by any ordinance of the City.
Recommend to the Mayor, the appointment, promotion or removal from service all officers who are not elected to office and employees of the City, except as otherwise provided by law or City ordinance. All such actions by the Administrator shall be based upon merit, qualifications or disqualifications of the officers or employees concerned without regard to his/her political beliefs or affiliations.
Establish such administrative rules and regulations, not inconsistent with law or established City policy, as may be necessary or proper for the efficient and economical conduct of the business of the City.
Supervise the collection and deposit of all taxes and revenues, such as, but not limited to, sales, personal property, real estate, gasoline, cigarette and intangible taxes and road and bridge fund revenues, license and permit fees, Federal revenue sharing funds and court fines.
Supervise in the manner prescribed by ordinance the purchase of all materials, supplies and equipment for which funds are provided in the budget or appropriated by the Board of Aldermen.
Keep the Mayor and Board of Aldermen advised of the financial condition and future needs of the City, including the anticipated financial impact of proposed ordinances and make such recommendations as he/she may deem appropriate.
Supervise the preparation of a monthly status report covering all departmental operations and City financial conditions.
Supervise and coordinate efforts on behalf of the City to obtain financial grants from any sources.
Keep fully advised of the financial condition and future financial needs of the City.
Be responsible for keeping the public informed of the purposes and methods of the City Government through all available media.
Coordination Of Activities. The Administrator shall coordinate the work of all the departments and offices of the City.
Addressing The Board Of Aldermen. The Administrator shall appear and report to the Board of Aldermen at every regular meeting pursuant to Section 125.020 of this Code, unless previously excused by the Mayor.
Investigation Responsibility. The Administrator shall have the authority to investigate, examine or inquire into the affairs or operation of any department of the City under his/her jurisdiction and shall report on any condition or fact concerning the City Government requested by the Mayor and Board of Aldermen.
Responsibility For City Property. The Administrator shall have responsibility for all real and personal property owned or maintained by the City. He/she shall have responsibility for all inventories of such property and for upkeep of all such property.
Political Activity Prohibition. The Administrator shall not use official authority or influence for the purpose of interfering with any election while retaining the right to vote as he/she pleases. The Administrator shall take no active part in any political campaign or lend support to or oppose the candidacy of any person seeking elective office in the City.
Administrator Pro Tem.
In the event of a vacancy in the position of Administrator, or if the Administrator is absent due to illness, disability or vacation, or for personal reasons, the Mayor shall have and perform all powers, rights and duties of the Administrator as described herein.
With the approval of a two-thirds (2/3) majority of all of the Board of Aldermen, the Mayor or Administrator (with the approval of the Mayor) may appoint any person to serve in the capacity of Assistant City Administrator. In the absence of an assistant being appointed by the Administrator, the City Clerk may be designated as such.
[Ord. No. 2623 §1, 5-10-2011; Ord. No. 2784 §1, 10-14-2014; Ord. No. 2918, 4-10-2018]
Creation Of Office. The office of Director of Administration is hereby created.
Appointment And Term. The Director of Administration shall serve at the discretion and pleasure of the Mayor and Board of Aldermen as described herein. Nothing in this Section requires the appointment and/or maintenance of the position of Director of Administration or makes the filling of said position mandatory. The Director of Administration shall be appointed by the Mayor with the approval of a majority of all of the Board of Aldermen and such appointment may be for a definite or an indefinite term of office.
Qualifications. The Administrator shall be chosen solely on the basis of education, experience and executive and administrative qualifications. He/she shall hold, as a minimum, a bachelor degree from an accredited institution of higher education.
Compensation. The Administrator shall receive for the performance of his/her duties of office, such compensation as is established by ordinance.
Removal From Office. The Administrator shall serve at the pleasure of the Mayor and the Board of Aldermen.
Full-Time Position. The Administrator shall devote full time to the performance of his/her office (in addition to any other offices held with the City), and shall not hold outside employment for remuneration without the prior consent of the Mayor and Board of Aldermen.
Powers And Duties Of Director Of Administration. The Director of Administration shall be an Assistant to the Mayor. Along with the appointed City Administrator (if any), he/she shall be responsible for the proper administration and management of the City's business subject to the supervision and direction of the Mayor and the Board of Aldermen. In the event that the City has an appointed City Administrator, the Director of Administration shall work in tandem with and assist the City Administrator to perform the duties described herein. Otherwise, the Director of Administration will assist the Mayor in carrying out the following duties pursuant to Section 125.130(8)(a), which include, but are not limited to, the following:
Coordinate Citywide Matters. Coordinate and oversee the Citywide approach and response to matters pertaining to the municipality as a whole.
Create short and long-term goals, rules and regulations for the Administrative Department and the Building and Housing Department.
Provide for the maintenance of the physical property, equipment, supplies and services for the Administrative and Building and Housing Departments.
Assist the Board of Aldermen by serving as liaison to Board of Adjustment and Plan Commission.
Serve as the public relations official for the City on all Citywide matters, subject to the Mayor's direction.
Manage the Citywide website and all associated content.
Administer the Citywide email system and phone system.
Manage and oversee equipment and associated accounts that are Citywide in nature, including the creation, issuance and implementation of RFPs and RFQs for such equipment and services (i.e., Citywide printers and copiers, Citywide phone system, Solid Waste Management Program).
Be accountable to the Mayor and Board of Aldermen for any actions taken when requested to do so and at all times be subject to the supervision, direction and control of the Mayor subject to review by the Board of Aldermen. Provide periodic reports to the Mayor and Board of Aldermen on all aspects of the City's Administrative Department. Perform related duties as required by the Mayor and Board of Aldermen not inconsistent with the Statutes of the State and the Ordinances of the City.
Serve as the City's Floodplain Administrator.
Oversee the application for, the execution of and the implementation of all Citywide grant programs, (i.e., STP and CDGB grant programs).
Serves as the City's Purchasing Agent.
Serve on the East Central Dispatch Center's Board of Directors to the extent the appointed City Administrator (if any) is unable or unwilling to serve in such capacity.
Responsible for assisting the Mayor in the economic development of the City's commercially and industrially zoned properties, in order to maintain the City's economic viability.
Administers zoning and land use policy, including the effective oversight of all applications related thereto including:
Drafting, editing and updating the Citywide Comprehensive Plan.
Writing, updating and maintaining Title IV of the Shrewsbury Municipal Code.
Municipal Court Administration.
Responsible for the administrative management of the Court Clerk.
Oversees and manages Court's budgeting.
Responsible for the preparation of the operational and capital budgets for the Administration, Building and Housing, Legislative and Finance Departments.
Attend Board of Aldermen regular meetings and Board of Aldermen work sessions.
Generate, manage and maintain the City's Personnel Manual as directed by the Mayor.
Prescribe and coordinate such related administrative rules and regulations, not inconsistent with law or established City Policy, as may be necessary or proper for the efficient and economical conduct of the business of the City and for the effective management of the City's personnel in conjunction with the department heads and as directed by the Mayor.
The Director of Administration shall coordinate the tracking and analyzing of Citywide data when requested by the Mayor.
Oversee and manage the drafting of Citywide ordinances.
Oversee and manage the maintenance of the Municipal Code.
Performs all other duties as assigned by the Mayor and Board of Aldermen.
Political Activity Prohibition.
The Director of Administration shall not use his/her official authority or influence for the purpose of interfering with any Shrewsbury election while retaining the right to vote as he/she pleases.
The Director of Administration shall take no active part in any Shrewsbury political campaign in the City or lend support to or oppose the candidacy of any person seeking elective office in the City.
[CC 1976 §125.080; Ord. No. 795 §§1—3, 10-23-1962]
The position of School Crossing Guard is hereby established. The Chief of Police shall recommend and submit names of persons for the positions of School Crossing Guards to the Board of Aldermen for its approval. Upon approval and acceptance by the Board of Aldermen, the person or persons so selected shall be instructed in the nature of the duties of the School Crossing Guard by the Chief of Police. The Chief of Police shall then assign the School Crossing Guards to duty stations and shall have general supervision over any and all School Crossing Guards.
In addition to the general supervision by the Chief of Police it shall be his/her duty and responsibility to assign School Crossing Guards to their respective duty stations, and it shall further be his/her duty to designate the time of duty for all School Crossing Guards.
The rate of pay for School Crossing Guards shall be such as is designated by ordinance. At the end of each school month, School Crossing Guards shall submit to the Chief of Police a monthly time sheet showing the hours and number of hours worked and where such work was performed during that month as a School Crossing Guard. Upon approval of the monthly time sheet, the Chief of Police shall then indicate thereon that he/she authorized and approves the said time sheet and shall then place it in the possession of the City Clerk for payment. All sums earned by School Crossing Guards shall be paid on or before the fifth day of the succeeding calendar month.
[CC 1976 §125.090]
The Board of Aldermen shall have power to fix the compensation of all the officers and employees of the City, by ordinance. But the salary of an officer shall not be changed during the time for which he/she was elected or appointed.
[Ord. No. 2003 §1(125.105), 7-25-1995; Ord. No. 2116 §1, 9-9-1997]
The Parks and Recreation Commission shall consist of nine (9) members at large to be appointed by the Mayor subject to the approval of the Board of Aldermen. The term of each member shall be for three (3) years or until his/her successor is appointed and meets the qualifications. All members shall be electors of the City; shall not be officers or employees of the City; and shall serve without compensation. The Chairman and recording Secretary shall be named by members of the Commission; said officers may be appointed to such office for a one (1) year term. Members may elect to form subcommittees in particular areas of interest, i.e. athletic fields, municipal pool, and parks as necessary to insure citizens needs are met.
Upon the first (1st) appointment to the Commission after September 9, 1997, one (1) member shall be appointed for a term of one (1) year; one (1) member shall be appointed for a term of two (2) years; and one (1) member shall be appointed for a term of three (3) years.
Commission Members. The Parks and Recreation Commission members shall have power and be required to:
Act in any advisory capacity to the Mayor and the Board of Aldermen and the Director of Parks and Recreation in matters and policies pertaining to parks and public recreation.
Assist in the planning of recreation programs; promote and stimulate public interest therein; and solicit to the fullest extent possible the cooperation of school authorities and public and private agencies.
Identify park and recreation attitudes of individuals and organizations in the community.
Review and advise the Director on development plans, park expansion and opportunities.
Make recommendations to the Director for inclusion in the annual budget.
Record minutes of the proceedings of the Commission by the elected Secretary. A set of minutes of the Commission meetings shall be provided to the Director, Mayor and Board of Aldermen on a regular basis.
All meetings shall comply with the Missouri Open Meeting Law.
In the exercise of the above requirements, the Commission members shall adhere to the following rules and procedures:
Accept and perform delegated responsibilities.
Submit recommendations and suggestions in writing to avoid misinterpretations, misunderstandings, and establish expectations to the Director.
Recognize that the Commission is advisory only, and that recommendations will not always be followed.
Maintain a clear distinction between its own function and the function of the Governing Body and professional staff of the City.
Recognize that all recommendations and suggestions are those of this Commission and not of any individual member of it.
Vacancies. Vacancies in the Parks and Recreation Commission shall be reported to the Mayor and shall be filled in like manner as the original appointments with each replacement appointed to serve the unexpired term.
Director Of Parks And Recreation. The Director of Parks and Recreation shall be an ex officio member of the Parks and Recreation Commission acting in an advisory and consulting relationship and shall be entitled to attend all Commission meetings. The Director of Parks and Recreation shall have access to all the books, records and papers of the Commission.
Aldermanic Liaison. The Aldermanic Liaison shall be appointed by the Mayor to serve as an advisor and communication conduit from the Board of Aldermen to the Director. The Aldermanic Liaison may attend meetings upon his/her discretion, or at the invitation of the Director.
[CC 1976 §125.120; Ord. No. 1539 §§1—2, 6-26-1984]
Creation Of Position. The position of Manager of Inspections and Permits is hereby created.
Compensation. The compensation for the position of Manager of Inspections and Permits shall be as provided in Section 125.150.
[CC 1976 §125.130; Ord. No. 1969 §§1—2, 11-22-1994; Ord. No. 2537 §1, 5-13-2008]
The Public Safety Advisory Commission shall consist of five (5) members, each of whom shall be a resident of the City of Shrewsbury and a qualified registered voter. The Mayor shall be an ex officio member, but shall not have a vote nor be counted in providing a quorum.
Five (5) qualified residents shall be appointed by the Mayor and approved by the Board of Aldermen. One (1) person shall be appointed from each of the City's then existing wards, and each such person shall be required to reside in the ward that person is appointed from at the time of that person's appointment and be designated as such. The remaining members of the Commission will be appointed as members at large and designated as such.
The initial appointment of members shall provide for terms that shall expire from one (1) year to five (5) years from the date of appointment. Thereafter, each appointment at the expiration of a member's term shall be for a period of five (5) years. If a member's term expires and no other person is appointed within sixty (60) days of such expiration, then that member shall be considered to have been reappointed herein, if otherwise qualified.
If a member shall resign, or otherwise become unqualified, prior to the expiration of his term, a resident shall be appointed for the balance of the unexpired term.
The membership of the Public Safety Advisory Commission shall select one (1) of its members to serve as Chairman of said Commission and shall select one (1) of its members to serve as Secretary.
Meetings of the Public Safety Advisory Commission shall be called by the Chairman of the Commission and shall be held as the Commission deems necessary. The Secretary of the Commission shall keep minutes of all proceedings before the Commission and shall forward one (1) copy of the minutes to the Board of Aldermen and one (1) copy to the City Administrator.
Duties. The Public Safety Advisory Commission shall make recommendations to the Board of Aldermen on matters relating to public safety for the citizens of the City. The Public Safety Advisory Commission shall also have such other functions as may be provided by the Board of Aldermen and may be called upon from time to time to assist with the selection and/or promotion of public safety personnel.
The Public Safety Advisory Board, by virtue of this Section, the powers and duties established herein and the rules and regulations formulated, shall not have the power to interfere in any way with the public safety function of the City of Shrewsbury, Missouri.
[CC 1976 §125.150; Ord. No. 1757 §§1—3, 3-14-1989]
There is hereby created the position of Deputy Building Commissioner. The compensation of the Deputy Building Commissioner shall be as set by the Board from time to time.
There is hereby created the position of Housing Code Inspector/Enforcer. The compensation of the Housing Code Inspector/Enforcer shall be a sum as set by the Board from time to time.
There is hereby created the position of Heating and Air-Conditioning Inspector. The compensation of the Heating and Air-Conditioning Inspector shall be a sum as set by the Board from time to time.
[CC 1976 §125.170; Ord. No. 1709 §1, 8-25-1987]
There is hereby established for the City of Shrewsbury, Missouri, a Department of Public Safety. This Department shall consist of the Police Department, Fire Department, Civil Defense Department and Ambulance Service of the City of Shrewsbury.
There shall be appointed by the Mayor and Board of Aldermen a Director of Public Safety to head the Department of Public Safety. The Director's duties shall be as follows:
He/she shall have authority over all divisions within the Department of Public Safety including personnel.
He/she shall coordinate management and administrative duties of Department Heads under the Public Safety Department.
He/she shall coordinate budgets of all the departments under Public Safety and coordinate the budgets of said departments and control purchase orders thereof.
He/she shall also prepare and publish a manual of operations for said Department and submit same to the Mayor and Board of Aldermen for approval.
He/she shall execute the policies established by the Mayor and Board of Aldermen pursuant to statutory authority.
The Director of Public Safety shall receive a salary set by ordinance and the budget.
[CC 1976 §125.180; Ord. No. 1852 §§1—3, 5-26-1992; Ord. No. 2003 §1(125.100), 7-25-1995]
Appointment. There shall be a Department of Parks and Recreation, the Director of which shall be known as the Director of Parks and Recreation. The Director of Parks and Recreation shall be appointed by the Mayor subject to approval by the Board of Aldermen and shall perform the duties lawfully prescribed, from time to time, by ordinance or by the Mayor.
Duties. The Director of the Department of Parks and Recreation shall supervise and manage the use of all recreational facilities, including the swimming pool, tennis courts, historical sites, gardens, City Center and parks and playgrounds; shall plan, promote, organize and supervise all recreational services, programs and activities sponsored by the City; shall be responsible for the Department staff and park development planning; and shall perform any other duty lawfully prescribed by the Mayor. The Director shall report to the Mayor.
Salary. The salary and duties of the Director shall be determined by the Mayor and Board of Aldermen.
Rules And Regulations. The Director of Parks and Recreation may adopt, upon approval of the Board of Aldermen by ordinance, such rules and regulations as may be necessary to implement, operate or maintain any park and/or recreation program involving the public. Such rules and regulations shall not be in force until posted in a prominent public place. The Director may establish, without approval of the Board of Aldermen, emergency park rules and regulations for a period of time not to exceed thirty (30) days if he/she judges there is an immediate concern for the health, safety and welfare of the public in the parks. Violations of any established rules and regulations according to this Chapter shall be subject to penalties provided for violation of the Code.
[Ord. No. 2785 § 1, 10-14-2014; Ord. No. 2887 § 1, 1-24-2017]
Creation of Office. The office of Director of Finance is hereby created.
Appointment and Term. The Director of Finance shall serve at the discretion and pleasure of the Mayor and Board of Aldermen as described herein. Nothing in this Section requires the appointment and/or maintenance of the position of Director of Finance, or makes the filling of said position mandatory. The Director of Finance shall be appointed by the Mayor with the approval of a majority of all of the Board of Aldermen and such appointment may be for a definite or an indefinite term of office.
Qualifications. The Director of Finance shall be chosen solely on the basis of education, experience and executive and administrative qualifications. He/she shall hold, as a minimum, a bachelor degree in accounting, finance, or closely related field from an accredited institution of higher education.
Compensation. The Director of Finance shall receive for the performance of his/her duties of office, such compensation as is established by ordinance.
Removal from Office. The Director of Finance shall serve at the pleasure of the Mayor and the Board of Aldermen.
Full-Time Position. The Director of Finance shall devote full-time to the performance of his/her office in addition to any other offices held with the City, and shall not hold outside employment for remuneration without the prior consent of the Mayor and the Board of Aldermen.
Powers and Duties of the Director of Finance. Under the general direction of the Mayor and/or City Administrator, the Director of Finance serves as the principal financial advisor of the City's finance and budget programs. The Director of Finance shall be responsible for supervision of payroll, accounts payable, financial reports, analysis of financial statements, coordination of budget process and will manage investments and insurance programs and records. The Director of Finance will further be responsible for the following duties:
Be responsible for supervising payroll, including review of all time sheets, calculating overtime/vacation/sick time, and monitoring deductions.
Be responsible for the preparation and analysis of all financial reports, tax forms, and financial statements.
Be responsible for the approval of all entries and interfaced journal entries necessary for maintaining the City's general ledger.
Prepare all necessary reports and year-end entries for auditors during times of audit.
Lead the budget process, coordinate budget information for department heads, and prepare the adopted annual budget.
Manage cash flow processes, including supervising deposits, approving journal entries, investing cash reserves, and projection of cash flow.
Perform all necessary tracking and maintenance of bonds, make bond payments as needed, invest bond money, and oversee the implementation of public incentive programs and administration of funds.
Manage fixed asset policies and procedures and maintain fixed asset records.
Be responsible for maintaining the City's financial accounting software.
Prepare all daily, monthly, quarterly, and annual financial reports.
Manage all property, liability, commercial, auto, and workman's comp insurance records, and coordinate negotiation of all insurance policies.
Maintain and recommend financial controls, policies, and procedures.
Approve all account payable invoices for proper G/L code.
Carry out the implementation of the City's human resource policies and procedures.
Serve as on-site system administrator for the City's computer network.
Work with any and all third-party information technology providers for the maintenance and administration of the City's information technology systems.
Fulfill all City Treasurer duties and responsibilities referenced in Section 125.100 of the Code or otherwise within the Code, as well as all Treasurer duties and responsibilities referenced in the Statutes of the State of Missouri.