Source: https://diebewertung.at/eans-general-meeting-andritz-ag-invitation-to-the-general-meetingaccording-to-art-107-para-3-companies-act-3/
Timestamp: 2020-04-06 01:17:27
Document Index: 589257054

Matched Legal Cases: ['art. 107', '§ 109', '§ 110', '§ 118', '§ 110', '§ 87', '§ 109', '§ 10', '§ 117', '§ 120']

EANS-General Meeting: Andritz AG / Invitation to the General Meeting according to art. 107 para. 3 Companies Act - Diebewertung.at
1. Presentation of the Financial Statements including the Management Report and Corporate Governance Report, the Consolidated Financial Statements including the Consolidated Management Report, the Proposal on the Allocation of Net Earnings and the Supervisory Board’s Report for the 2019 business year.
In particular, the following documents shall be available on the company’s web site at andritz.com as entered in the Companies Register not later than March 4, 2020:
The right to participate in the Annual General Meeting and to exercise voting and all other shareholders’ rights to be asserted at the Annual General Meeting is conditional upon the shareholding at the end of the day on March 15, 2020 (record date).
– by e-mail anmeldung.andritz@hauptversammlung.at
– by mail or courier service
– by SWIFT
Information on the shareholder: Name/company, address, date of birth of individuals, companies’ register and register number of legal entities,
ANDRITZ AG reserves the right to check the identity of persons attending the meeting. If it is not possible to establish someone’s identity, this person may be refused access.
A proxy form and a form for withdrawal of a proxy can be downloaded from the company’s web site at andritz.com. In the interests of smooth handling, we kindly request that you always use the forms provided.
As a special service, shareholders have the option of having their voting right exercised at the Annual General Meeting and according to their instructions by Dr. Michael Knap as independent voting proxy holder; a special proxy form for this purpose can be downloaded from the company’s web site at andritz.com.
V. INFORMATION ON SHAREHOLDERS’ RIGHTS PURSUANT TO §§ 109, 110, 118, AND 119 AktG
2. Resolution proposals for the agenda by shareholders pursuant to § 110 AktG Shareholders may submit resolution proposals in writing, including the reasons for the proposal, for any item on the agenda and request that these proposals be made accessible together with the name of the shareholder concerned, the reasons to be attached to the proposal and any comments thereon by the Executive Board or the Supervisory Board on the company’s web site as entered in the Companies’ Register if their aggregate holding reaches 1% of the total shares, provided that this request is delivered to the company either in writing by fax to 43 316 6902-465 or by mail, courier service or personally to ANDRITZ AG, att. Dr. Michael Buchbauer, Investor Relations department, Stattegger Strasse 18, 8045 Graz, Austria, or by e-mail to michael.buchbauer@andritz.com not later than March 16, 2020 (24:00 hrs, CET, time in Vienna). The request in writing, for example in PDF format, should be attached to the e-mail.
3. Shareholders’ right to information pursuant to § 118 AktG
However, if a shareholder tables a motion for election of a member of the Supervisory Board, it is mandatory that a resolution proposal pursuant to § 110 AktG is submitted within the time period allowed: Candidates for election to the Supervisory Board (Item 7 on the agenda) can only be proposed by shareholders whose aggregate shareholding reaches 1% of the total shares. Such election proposals must be delivered to the company as described above (Item V, para. 2) not later than March 16, 2020. Each proposal must be accompanied by the declaration pursuant to § 87 (2) AktG by the candidate for election concerning professional qualifications, professional or comparable functions, and all circumstances that could give cause for concern with regard to the candidate’s impartiality.
Otherwise the shareholders’ motion for election of a member of the Supervisory Board can not be considered in the vote.
More information on these shareholders’ rights pursuant to §§ 109, 110, 118, and 119 AktG can be found on the company’s web site at andritz.com.
6. Information on protection of shareholders’ data
ANDRITZ AG processes shareholders’ personal data (particularly data pursuant to § 10a (2) AktG, which are name, address, date of birth, number of the securities account, number of shares held, type of shares if applicable, voting card number, as well as the name and date of birth of the proxy holder(s) if applicable) on the basis of the data protection regulations applying, in particular the European General Data Protection Regulation (GDPR) and the Austrian Data Protection Act, in order to enable the shareholders to exercise their rights at the Annual General Meeting.
Processing of shareholders’ personal data is absolutely necessary if shareholders and their proxy holders are to participate in the Annual General Meeting pursuant to the Austrian Stock Corporation Act. The legal basis for data processing is thus Article 6 (1) c) GDPR.
ANDRITZ AG is the processor. ANDRITZ AG uses external service companies, such as notaries, attorneys, banks, and IT service providers, for the purposes of organizing the Annual General Meeting. These companies only receive such personal data from ANDRITZ AG as are necessary to perform the service ordered and process the data exclusively according to ANDRITZ AG’s instructions. ANDRITZ AG has concluded data protection agreements with these service companies to the extent required by law.
If a shareholder takes part in the Annual General Meeting, all of the shareholders present or their proxy holders, the members of the Executive and Supervisory Boards, the notary public and all other persons with a legal right to participate can examine the list of participants (§ 117 AktG) and thus also access the personal data it contains (including name, place of residence, and shareholding). In addition, ANDRITZ AG is under legal obligation to submit shareholders’ personal data (in particular the list of participants) to the Companies’ Register as part of the notarial record (§ 120 AktG).
The shareholders’ data are rendered anonymous or deleted as soon as they are no longer needed for the purposes for which they were collected and processed and to the extent that there are no other legal obligations that require these data to be stored. Obligations to verify and store data result, in particular, from company, stock corporation and takeover law, fiscal and tax legislation, and from anti-money laundering regulations. If any legal claims are raised against ANDRITZ AG by shareholders or by ANDRITZ AG against shareholders, storage of personal data is used in individual cases to settle and enforce claims. In connection with legal proceedings in civil courts, this can result in data being stored for the duration of the limitation period plus the duration of the legal proceedings until they are legally terminated.
At the time of convening the Annual General Meeting, the company’s share capital amounts to EUR 104,000,000.- divided into 104,000,000 shares issued to bearers. Each share carries one vote.
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