Source: http://www.pvna.com.au/documents/2013_Constitution_PVNA.htm
Timestamp: 2018-01-21 13:00:56
Document Index: 442595259

Matched Legal Cases: ['ART 1', 'ART 2', 'ART 3', 'ART 4', 'ART 5', 'ART 6', 'ART 7', 'art 4']

ABN 30 704 155 802 Incorporation No AIA No A0005092X
Registered NoA0005092X
Dated 12th October 2013
PART 1—PRELIMINARY 4
1 Name 4
2 Objectives of Association 4
3 Financial year 4
PART 2—POWERS OF ASSOCIATION 5
5 Powers of Association 5
6 Not for profit organisation 5
PART 3—MEMBERS, DISCIPLINARY PROCEDURES AND GRIEVANCES 5
Division 1—Membership 5
7 Minimum number of members 5
8 Who is eligible to be a member 5
9 Application for membership 6
10 Membership of PVNA 6
11 Consideration of application 6
12 New membership 6
13 Subscription/ Members fees 6
14 General rights of members 7
15 Rights not transferable 7
16 Ceasing membership 7
17 Resigning as a member 7
18 Register of members 7
Division 2—Disciplinary action 8
19 Grounds for taking disciplinary action 8
20 Disciplinary subcommittee 8
21 Notice to member 8
22 Decision of subcommittee 8
23 Appeal rights 9
24 Conduct of disciplinary appeal meeting 9
Division 3—Grievance procedure 9
25 Application 9
26 Parties must attempt to resolve the dispute 9
27 Appointment of mediator 9
28 Mediation process 10
29 Failure to resolve dispute by mediation 10
PART 4—GENERAL MEETINGS OF THE ASSOCIATION 10
30 Annual general meetings 10
31 Special general meetings 11
32 Special general meeting held at request of members 11
33 Notice of general meetings 11
34 Proxies 12
35 Use of technology 12
36 Quorum at general meetings 12
37 Adjournment of general meeting 13
38 Voting at general meeting 13
39 Special resolutions 13
40 Determining whether resolution carried 14
41 Minutes of general meeting 14
PART 5—COMMITTEE 14
Division 1—Powers of Committee 14
42 Role and powers 14
43 Delegation 15
Division 2—Composition of Committee and duties of members 15
44 Composition of Committee 15
45 General Duties 15
46 President and Vice-President 16
47 Secretary 15
48 Treasurer 15
Division 3—Election of Committee members and tenure of office 15
49 Who is eligible to be a Committee member 15
50 Positions to be declared vacant 15
51 Nominations 16
52 Election of President etc. 16
53 Election of ordinary members 16
54 Ballot 16
55 Term of office 17
56 Vacation of office 17
57 Filling casual vacancies 18
Division 4—Meetings of Committee 18
58 Meetings of Committee 18
59 Notice of meetings 18
60 Urgent meetings 18
61 Procedure and order of business 19
62 Use of technology 19
63 Quorum 19
64 Voting 19
65 Conflict of interest 19
66 Minutes of meeting 20
67 Leave of absence 20
PART 6—FINANCIAL MATTERS 20
68 Source of funds 20
69 Management of funds 20
70 Financial records 20
71 Financial statements 20
PART 7—GENERAL MATTERS 21
72 Common seal 21
73 Registered address 21
74 Notice requirements 21
75 Custody and inspection of books and records 21
76 Winding up and cancellation 22
77 Alteration of Rules 23
Appendix A Proxy Voting form
Appendix B Direct Voting form
Registration No NoA0005092X
The name of the incorporated association is Plenty Valley Netball Association Incorporated
Trading as PVNA
2 Objectives of the Association
The purposes for which the Association is established to:
(a) encourage and promote Netball in the City of Whittlesea and surrounding areas
(b) promote the Australian national game of Netball.
(c) organise the conduct of day competition, making rules and regulations and establish procedures for the orderly conduct and good management of the Competition. Such powers shall include making of rules in respect to registration of players and Club officials, admission and removal of members from the Competition, discipline of members, players and officials, recognition of achievement of members, players and officials and settlement of disputes in relation to all matters over which the Association has power.
(d) appoint Committee of Management to represent and act on behalf of its Members in accordance with these rules and good management practices.
(e) provide for the promotion, encouragement and administration of the sport of netball.
(f) encourage participation and enjoyment in the sport of netball as a means of improving health, fitness and the quality of life.
(g) encourage improvement in the standard of netball and sportsmanship generally and endeavour to ensure a high standard of netball is maintained.
(h) develop a sense of sportsmanship and a high degree of proficiency in our netball competitions, adopting and complying with the rules of the sport of netball.
(i) encourage and promote the health and safety of competitors-enhancing drug free competition.
(j) promote and hold, either alone or jointly, with any other Association, club or person - netball competitions,
championships, exhibitions, meetings and other activities of the Association generally.
(k) invest and deal with moneys of the Association not immediately required.
3. Financial year
The financial year of the Association is each period of 12 months ending on 31st December.
general meeting means a general meeting of the members of the Association convened in accordance with Part 4 and includes an annual general meeting, a special general meeting and a disciplinary appeal meeting;
junior member means a member under the age of 18 years refer rule 10 (a)
life member means a person elected by Members in accordance with rule 10(c)
parent includes, a step-parent, a foster parent, a guardian, an adoptive parent, and a person who has custody or daily care and control of the child.
parent member refer rule 10(b)
8. Who is eligible to be a member
Any person who supports the purposes of the Association is eligible for membership.
(a) must be signed by the applicant; and in the case of person under the age of 18 years co signed by parent.
(b) may be accompanied by the necessary fee.
10. Membership of PVNA
Types of membership.
PVNA shall have the following categories of members –
(a) Junior Members- Persons under the age of 18 at the start of the relevant year and registered
to play with PVNA for that year are Junior Members. Junior members have no voting rights
and are not eligible for elected positions with PVNA. The interest of each junior member may
be represented by one parent of that junior member.
(b) Parent members: Parents of Junior Members may apply to become parent
members subject to the following restrictions:
i. Only one parent of a Junior Member may become a parent member.
ii. Where a Junior Member has one or more siblings who are also Junior Members a parent member who represents anyone those Junior Members shall be deemed to
represent them all.
iii. Each parent member shall have only one vote regardless of the number of Junior Members which that Parent Member represents. Parent Members shall be eligible to vote at general meetings, stand for election to committee and exercise all the rights of membership of PVNA.
(c) Honorary Life Members: Persons who have given outstanding service to PVNA may be
nominated by the committee for election as Life Members at any Annual General Meeting.
Life Members shall be eligible to vote at general meetings, stand for election to committee and exercise all the rights of membership of PVNA.
11. Consideration of application
12. New membership
(a) the Committee approves the person's membership; or
(b) the person pays the required fee.
13 Subscription/ Membership fees
(a) the amount of the subscription (if any) for the following financial year; and
(b) the date for payment of the required subscription.
(2) The Association may determine that any new member who joins after the start of a financial year must, for that financial year, pay a fee equal to—
(a) the full subscription/membership fee ; or
(b) a pro rata subscription/membership fee based on the remaining part of the financial year; or
(3) The rights of a member (including the right to vote) who has not paid the subscription/membership fee by the due date are suspended until the subscription/membership fee is paid.
14 General rights of members
(e) to have access to the minutes of general meetings and other documents of the Association as provided under rule 75; and
(a) the member is a member other than a junior member; and
(c) the member's membership rights are not suspended for any reason.
15. Rights not transferable
(a) the member's subscription/membership fee is more than 3 months in arrears; or
(b) where no subscription/membership fee is payable—
(iv) any other information determined by the Committee; and
(e) setting out the member's appeal rights under rule 23.
(d) to confirm or vary the amounts (if any) of the subscription /membership fee.
31. Special general meetings
(d) be given to the Secretary.
(1) The Secretary (or, in the case of a special general meeting convened under rule 32(3), the members convening the meeting) must give to each member of the Association—
(a) at least 21 days' notice of a general meeting if a special resolution is to be proposed at the meeting; or
(b) at least 14 days' notice of a general meeting in any other case.
34 Proxy Voting and Direct Voting
(4) If the Committee has approved a form for the appointment of a proxy, the member may use any other form that clearly identifies the person appointed as the member's proxy and that has been signed by the member.
(i) state that the member may appoint another member as a proxy for the meeting; and
(ii) include a copy of any form that the Committee has approved for the appointment of a proxy.
(8) Every member who is entitled to vote at a General Meeting shall be entitled to case a direct vote.
(9) A member unable to attend a General Meeting may vote by direct vote without the need to appoint a proxy.
(10) A direct vote at a general meeting shall be cast on the Voting Paper approved by the Committee for the meeting and may be delivered personally or sent by post or by electronic transmission to the Secretary and shall be received not less than forty-eight (48) hours prior to the time of the appointed meeting.
(11) A member who has cast a direct vote is entitled to attend the meeting but will not be entitled to vote on the motion at the meeting.
(2) The quorum for a general meeting is the presence (physically, by proxy or as allowed under rule 35) of one (1) voting member from each Team within the Association. members.
Penalty of two(2) membership points for teams not attending as outlined above.
(e) any audited accounts and auditor's report or report of a review accompanying the financial statements that are required under the Act.
The Committee shall be entitled from time to time to make, alter and repeal By-Laws for the management of the Association. Such By-laws are to be communicated to the members in a manner determined by the Committee.
Division 2—Composition of Committee and duties of members
44 Composition of Committee
The Committee consists of—
(d) a Assistant Secretary
(e) 3 ordinary members elected under rule 53.
(1) Subject to subrule (2), the President or, in the President's absence, the Vice-President is the Chairperson for any general meetings and for any committee meetings.
47 Secretary and Assistant Secretary
(1) The Secretary with the assistance of the Assistant Secretary must perform any duty or function required under the Act to be performed by the secretary of an incorporated association.
(2) The Secretary must—
(c) subject to the Act and these Rules, provide members with access to the register of members, the minutes of general meetings and other books and documents; and
(a) receive/or appoint a person to collect & receipt all moneys paid to or received by the Association and issue receipts for those moneys in the name of the Association; and
(b) ensure that all moneys received are paid into the account of the Association within 10 working days after receipt; and
(c) make any payments authorised by the Committee or by a general meeting of the Association from the Association's funds; and
(d) ensure cheques are signed by at least 2 committee members one of whom shall be the President or Treasurer.
(2) The Treasurer must—
(b) with the member's consent, be nominated by another member.
(d) Assistant Secretary
(e) Treasurer.
(2) A single election may be held to fill all of those positions.
62. Use of technology
63. Quorum
(1) The Association must open an account with a financial institution from which all expenditure of the Association is made and into which all of the Association's revenue is deposited.
I,.....................................................................................
Address:..................................................................................
Being a member of the Plenty Valley Netball Association, hereby appoint
Or failing him/her, the Chairman of the Meeting to vote on my behalf on the
Resolution to be put at the Special Meeting to be held on................day of
............................... in the year, ......... and at any adjournment thereof.
Resolution...........................................................................................
The Proxy holder is hereby instructed to vote as follows:-
□For the resolution □Against the Resolution □ Discretion of the proxy holder.
............................................................................. / /
Signature of member appointing the Proxy Date
APPENDIX A Constitution of Plenty Valley Netball Association
Direct Voting Form
Place an X in the box corresponding to your wishes. By marking the boxes you are directing the Committee to record your vote strictly in accordance with these instructions
For the Resolution
Against the Resolution
Signature of member Date
Team......................................................................
This Direct voting form shall be delivered to the Secretary in person, by post, or by electronic transmission not less than 24 hours prior to the time for holding the meeting or adjourned meeting, in default the direct vote shall not be treated as valid.
APPENDIX B Constitution of Plenty Valley Netball Association