Source: https://juliehanson.com/privacy/
Timestamp: 2020-03-28 14:42:45
Document Index: 318348799

Matched Legal Cases: ['Art 5', 'Art 5', 'Art 5', 'Art 7', 'Art 7', 'Art 7', 'Art 8', 'Art 12', 'Art 12', 'Art 12', 'Art 12', 'Art 13', 'Art 13', 'Art 18', 'Art 18', 'Art 18', 'Art 18', 'Art 18', 'Art 18', 'Art 21', 'Art 21', 'Art 21']

Privacy | Julie Hanson
This privacy policy sets out how Julie Hanson uses and protects any information that you give Julie when you use this website.
Julie is committed to ensuring that your privacy is protected. Should we ask you to provide certain information by which you can be identified when using this website, then you can be assured that it will only be used in accordance with this privacy statement.
Julie may change this policy from time to time by updating this page. You should check this page from time to time to ensure that you are happy with any changes. This policy is effective from 22nd March, 2020.
2. UK General Data Protection Regulation (UK GDPR)
The UK General Data Protection Regulation (UK GDPR) replaces the Data Protection Directive 95/46/EC and was designed to harmonize data privacy laws across Europe, to protect and empower all EU citizens data privacy and to reshape the way organizations across the region approach data privacy.
The key articles of the UK GDPR, as well as information on its business impact, can be found on the dedicated site by clicking here (opens in new window). The UK GPPR became law in Europe on the 25th May, 2018 (then known as GDPR) and was replaced on 30th January, 2020 when the UK withdrew from the European Union and entered the transition period (due to end 31st December, 2020)
The UK GDPR is laid out in 11 Chapters, the relevant ones to you are :-
Note that third party services that we integrate to (Constant Contact, PayPal, Stripe) may directly provide UK GDPR opt-in details on forms that they embed on our website when collecting information that they need. You should check these third party Policies and Conditions where these appear before providing your information to them.
3. UK GDPR Chapter 2: Principles
This chapter covers some basic things about the UK GDPR that you should know and that we need to adhere to.
3.1. Scope (UK GDPR Article 3)
UK GDPR covers the protection of UK and EU citizens regardless of where this data is stored or processed, Even a website on the other side of the planet, if it is intending to process data for UK and EU citizens, must conform to the UK GDPR regulations.
3.2. Principles (UK GDPR Article 5)
In protecting UK and EU citizens data the UK GDPR looks to the following principles regarding your data :-
“Data is specified, explicit and legitimate” – (Art 5.1). When we ask you for your data we are required to tell you what it is for in terms that specify exactly what it is we need, why we need it and that when we explain this it is written out in clear and understandable terms. No legal gobbleddy-gook here.
The 5 main principles the UK GDPR adds are as follows (all from Art 5.1 unless otherwise noted):
Accountability (Art 5.2)
3.3. Lawfulness of Processing (UK GDPR Article 6)
3.4. Conditions for Consent (UK GDPR Article 7)
We are required to … “demonstrate that the data subject has consented to processing of his or her personal data” – (Art 7.1). So no more opt-out check boxes. You have to actively agree to us processing your data
Any form we present to you requires to be … “clearly distinguishable from the other matters, in an intelligible and easily accessible form, using clear and plain language” – (Art 7.2). This is pretty straight forward and any requests we ask of you should be too!
This is the important one you should know about. You … “will have the right to withdraw his or her consent at any time. It will be as easy to withdraw as to give consent” – (Art 7.3). So the red emphasis is ours but we’re sure you’ll agree this is a big thing. Ever tried to cancel an online subscription or stop payment for a service you no longer want to receive and been thwarted by layers and layers of red tape? This should make all of that a whole lot easier to do
3.5. Conditions Applicable to Child’s Consent (UK GDPR Article 8)
There are very specific GDPR rules governing data capture for children. At this point and going forward we’re not going to ask for any children data. As such this means that only adults, who can give their data willingly, will be allowed access to our site. You’ll see a checkbox asking you to confirm this on sign-up. The GDPR lays out that a child is “below the age of 16 years” – (Art 8.1). So you must be 16 years old or over to access our site.
3.6. Processing Special Categories (UK GDPR Article 9)
4. UK GDPR Chapter 3: Your Rights (Rights of the Data Subject)
This chapter covers your rights under UK GDPR. We’ll highlight the bits that we are required to and bits we think you should know
4.1. Transparent Information, Communication and Modalities (UK GDPR Article 12)
UK GDPR allows you to request information about your data from us. It lays out regulations on what we are required to do when fulfilling this. Where you ask us we are required to provide :-
data “in a concise, transparent, intelligible and easily accessible form, using clear and plain language” – (Art 12.1)
data “orally” where we’ve previously identified you (Art 12.1)
information on “any action taken on a request” (Art 12.3). We need to keep you informed
the information “free of charge” (Art 12.5). It’s free unless your request is deemed to be excessive
So you can ask us what you need to know and we should reply in a fair and honest way without trying to dupe you with legalese. That seems pretty reasonable to us.
4.2. Information to be Provided (UK GDPR Article 13)
Ah yes, Article 13. Here’s what we need to tell you when we ask you directly for any of your information (All Art 13.1) :-
The Data Controller, c/o Julie Hanson, McCormick Business Centre, 46 Darnley Street, Pollokshields, Glasgow, G41 2SE, Scotland
At the moment we’re not required to have one (we’re too small a company) but you can use the details above in the meantime
we need your contact details to inform you of content changes within our website. We send your email address to Constant Contact for this. We also hold your username and email address so we can identify you as having registered as a member of this site. The email address is required so we can contact you when your subscription with us is about to expire. Any card details you supply us are sent directly (and stored) with the third party processor. So this is Paypal or Stripe, the two payment gateways we use. Please see their sites for details of their GDPR policies. We only have transaction identifiers on this site. No card payment details are ever stored by us
we’re genuinely interested in growing our website to make the information and experience you have here as good as possible. In order to do that we need to track what things work and what don’t. We use Google Analytics (data held by Google) to track which pages receive regular visits. This helps us work out what members of our site are interested in so we can provide more of this to you. One note on Analytics. Google aggregates data and the lowest level of granularity we can ever get to is down to the City level. The data they present can never be used to individuals identify you. It may tells us how many people have visited us from London, say
We make use of the following services internally – Constant Contact (Email Marketing), Paypal and Stripe (Payment Gateways), Google Analytics (Site activity).
We are also required to tell you (all Art 13.2) :-
If your membership with us is for a year we’ll need to keep it for the duration of the year so we can identify you as a member each and every time you sign in. This covers Annual and Pro memberships. Seasonal members we’ll only keep you data for the Season you sign up for (max 8-10 weeks)
ie that you can see the data we have on you. See your Membership Dashboard and select “UK GDPR Requests”
ie that you want your data changed or deleted entirely. Note that if you want your data deleted during your membership period and before it ends, we reserve the right to cancel your membership. It is impossible for us to provide a service without knowing who you are. Free content you will always be able to see without requiring you to log in. Please visit your Membership Dashboard, select “UK GDPR Requests” then follow “Right to Rectification”
this covers the situation where you or another party (say the Police) require us to stop processing your data but request that it is not deleted. For example, the Police may ask us to prevent you from further accessing the site but require us to keep you data as is whilst they perform any investigation. We’re legally obliged to do as they request. Please visit your Membership Dashboard, select “UK GDPR Requests” then follow “Right to Restriction”
this covers the ‘right to be forgotten’. For example, say you become married and your change in circumstances now also impacts your willingness to continue to allow us to process your information (you may not wish us to process your new details). This right allows you to change or remove your consent previously given to us. We think that’s pretty fair. Please visit your Membership Dashboard, select “UK GDPR Requests” then follow “Right to be Forgotten”
we’ve covered this above but if you change your mind about your consent at any time jus let us know and we’ll be happy to address that for you. Please visit your Membership Dashboard, select “GDPR Requests” then follow “Right to Withdraw Consent”
if we fail to act on our best interest, or provide you with the information you are requesting you can of course take recourse elsewhere. We’re hopefully this will never happen
No contract is entered into when you view free information on this site. If you undertake to register and pay for a membership for this site your pay for the entire period of your membership at which point access to the paid for material on the site will be available to you. On completion of your membership a reminder wil be sent to you and you will be given the opportunity to continue your membership with us
No, you’re not obliged to provide the data to us, it just makes our and your life easier when it comes to accessing the content. If you do not provide us with your details when you register for a membership of this site you will not be granted access to the paid for content as it will be impossible for us to identify you and determine which material you should have access to. Free material will always be available to you
We use Google Analytics as described above. This helps us align the information we provide to our site members to reflect what they are interested in. We do not use an automated decision-making. Our payment gateways (PayPall and Stripe) may do this in order to ascertain your ability to pay for any subscriptions you undertake with us. Please see their Privacy Policies for information on this
4.3. Right to Rectification (UK GDPR Article 16)
If you see any data we hold on you falls into one of the categories above, and this can’t be corrected with the access you currently have, then please go to your Membership Dashboard and select “UK GDPR Requests”. Follow the instructions for “Right to Rectification”
4.4. Right to be Forgotten (UK GDPR Article 17)
Article 17 calls this ‘Erasure”. No, not the 1980’s pop group – you’re right to have your data removed from our systems. We can do this where :-
your data has been “unlawfully processed “
Do note that removing your data may not be entirely possible where data is held on our behalf with a third party. We have to assume companies such as Google will be responsible under GDPR to conform to article 17. Note that as data stored by Google Analytics is deliberately obscured (obfuscated), and as such can’t be used to identify you, Google will not be able to remove any previously suppled data that your activity on our site contributed to.
Please visit your Membership Dashboard and select “UK GDPR Requests” and follow the instructions for “Right to be Forgotten”
4.5. Right to Restriction (UK GDPR Article 18)
We’ve covered some of this before but UK GDPR details more specific information here in Article 18. Under this article you have the right to request restriction of processing where :-
“data accuracy is contested” (Art 18.1)
you oppose the “erasure [of data] and request restriction instead” (Art 18.1)
we “no longer need the data for intended purpose” (Art 18.1)
you “object to being processed by automated decision making” (Art 18.1). Note that we don’t do any automatic decision making. Paypal and Stripe, our Payment Gateways, may do this to ascertain your ability to pay for our services that you are subscribing to. If you object to this and would like to pay for the services some other way do contact us at the above address
We’ll store your data when you request us to restrict it (Art 18.2) and will tell you if this restriction is going to be lifted (Art 18.3) if restriction has be previously requested for legal reasons.
To request restriction of your data please visit your Membership Dashboard, select “UK GDPR Requests” then follow “Right to Restriction”
4.6. Right to Object (UK GDPR Article 21)
There’s a couple of specific clauses in Article 21 we’re obliged to tell you about. Here they are.
You have the right to object to processing of personal data for “direct marketing including profiling related to direct marketing” (Art 21.2)
Where you object your “personal data will no longer be processed for direct marketing” (Art 21.3)
You will be told of your “right to object to processing” (Art 21.4). Please consider us doing that here
To object to your data being stored or processed please visit your Membership Dashboard, select “UK GDPR Requests” then follow “Right to Object”
Note that UK GDPR requires that we only collect information that is relevant to the processing we are intending to run on the data you provide us. We are also required to have your consent prior to collection of any processing, Please see the UK GDPR sections above for full information on this
Note that GDPR specifically grants you the right to request the right to be forgotten (erasure), the right to object to processing and the right to restriction. We also must provide you with specific details on how long we will hold your details for. Please see the sections on GDPR above for more information on this
Note that UK GDPR now provides you rights to withdraw or object to the processing of your data. Please see the UK GDPR sections above for more information
Note that with the introduction of UK GDPR you should also check the UK GDPR / GDPR policy of any site that you visit as a result of following any links on this website. We strongly advise you not to provide any website any personal information unless you are satisfied that the Privacy Policy and UK GDPR / GDPR Policies of the website meets your own requirements
The introduction of the UK GDPR provides you more control over your data that we store and on the processing that you give consent to us to perform. This is detailed in the sections that appear above. If there is anything you do not understand or would like to talk to us about please contact us by clicking here
11. Online Livestreams
Julie occassionaly may offer online livestreams of her classes or lectures. She will be using Zoom framework (applications and embedded connections) to provide this to you. As part of the facilities provided by Zoom, you may elect to connect your device or laptop using the companion Zoom Desktop or Mobile device App. You can elect to hide the Video and Audio feeds from this App and we strongly suggest you do so. By connectiong to a livestream hosted by Julie you are explicitly consent to taking part in any broadcast of any video or audio that you may transmit to Zoom, and therefore to any other connected student, where this feature is turned on (Julie may manually turn off all audio and visual feeds for all students).
IF YOU DO NOT WISH TO HAVE ANY INFORMATION FROM YOUR DEVICE SENT IN THIS WAY DO NOT CONNECT USING THE ZOOM APPLICATION OR THROUGH A WEB-BROWSER CONNECTED TO THE ZOOM SERVICE
Whilst connected to any of Julie’s livestreams, where audio and video feeds are turned on, YOU MUST BEHAVE IN A SOCIALLY ACCEPTABLE MANNER. Failure to do so may result in you being immediately banned from the livestream and any future livestream offerings. In this event, if you have paid for access to the livestream, either as a single purchase or as part of a multi-pass packages, you will not be entitled to a refund of any part of any payment made for this service.