Source: http://www.cityofeufaulaok.com/city-council
Timestamp: 2016-07-27 21:07:26
Document Index: 507879879

Matched Legal Cases: ['§ 307', '§ 307', '§ 307', '§ 307', '§ 307', '§207', '§207']

Posted @ City Hall, 64 Memorial Drive, Eufaula, OK 74432 July 8, 2016 @ 4:00 P.M. CITY OF EUFAULA, OK Community Center First & High Street Eufaula, OK 74432 AGENDA Monday July 11, 2016 5:00 p.m. City Council and Eufaula Public Works Authority The City of Eufaula encourages participation from all its citizens in public meetings. If participation is not possible due to a disability, notify the City Clerk, in writing, at least forty eight hours prior to the scheduled meeting and necessary accommodations will be made (ADA 28CRF/36). Council Rules of Decorum limit citizen comments on agenda items, non-agenda items, and public hearings to five (5) minutes. Any person desiring to address the Council during such period is required to sign in with the City Clerk, provide their name, address and specify the agenda item they wish to address. Remarks shall be directed to the matter being considered and the speaker is allowed to speak only one time. If written materials are to be submitted ten (10) copies should be made available, and may not be returned. Under Oklahoma Law, the Council Members are prohibited from discussing or taking any action on items not on today’s agenda. City Council Mayor James DutyVice Mayor Donald BerryhillCouncil Member Roger BartonCouncil Member Frank DavisCouncil Member Nick Pendley AGENDAEUFAULA CITY COUNCILJuly 11, 20165:00 P.M. CALL TO ORDER MAYOR JAMES DUTY INVOCATION PLEDGE OF ALLEGIANCE MAYOR JAMES DUTY ROLL CALL /ATTENDANCE CITY CLERK, VALARIE COX CONSENT AGENDA All matters listed under the Consent Agenda are considered to be routine by the City Council and will be enacted by one motion. There will not be separate discussion of these items. If discussion is desired, that item will be removed from the Consent Agenda and will be considered separately. The item will then be placed in its proper order on the regular meeting and will be considered at that time. APPROVAL OF MINUTES REGULAR COUNCIL MEETING June 6, 2016. APPROVAL OF THE TREASURER’S REPORT RECEIPT OF CLAIMS: CITY OF EUFAULA Consider, discuss and approve a One (1) year Lease Agreement with Sequoyah Adair Cherokee County Nutrition, S.A.C., beginning July 1, 2016 for the Community Center, 121 High Street, Eufaula, OK 74432 for $400.00 per month, or take any other appropriate action. Consider, discuss and vote to approve the reappointment of Brandon Lindstead to the Planning and Zoning Commission and Board of Adjustment for a full three (3) year term beginning July 1, 2016 and ending June 30, 2019, or take any other appropriate action. Consider, discuss and vote to appoint the City Manager Greg Buckley to the McIntosh County 911 Trust Authority as the City of Eufaula representative, or take any other appropriate action. Consider, discuss and vote to approve final acceptance of the Water Treatment Plant Backwash Ponds project from Sandyland Environmental Services, with warranty period of one (1) year beginning on effective completion date of June 27, 2016 and approve Final payment of $13,213,78, or take any other appropriate action. ITEMS REMOVED FROM CONSENT AGENDA Consider, discuss and vote to approve Ordinance 16-7-1 designating the Blocks from Selmon Road to 4th Street of Sunset Strip (formerly known as Golding Street) Honorarily as “Golding Street”; and re-naming the park located between Blocks 2 and 3 of Sunset Strip (formerly known as Golding Street) from “Kiwanis Park” to “Golding Park”, or take any other appropriate action. Review, consider, discuss and vote to amend camping rules and regulations for camping and designate camp sites, if necessary, or take any other appropriate action. Consider, discuss and vote to approve a Contract with Perdue, Brandon, Fielder, Collins & Mott, L.L.P. for collection services of debts and accounts receivables (i.e. fines, fees, court costs, restitution, utility accounts and other debts due) and Ordinance 16-7-2 providing for a fee to defray the costs of collecting delinquent fines, fees, court costs, and other debts pursuant to 11 Oklahoma Statute Section 22-138, or take any other appropriate action. Consider, discuss and provide direction to Staff on preparing an Ordinance to increase the Hotel/Motel Tax rate from five percent (5%) to nine percent (9%) and amend the use of funds to allocate the additional four percent (4%) for tourism and economic development, if necessary, or take any other appropriate action. RECOGNIZE CITIZENS WISHING TO SPEAK TO THE MAYOR AND COUNCIL. Note: Under Oklahoma Law, the Council Members are prohibited from discussing or taking any action on items not on today’s agenda. CITY MANAGER REPORT GREG BUCKLEY CITY ATTORNEY REPORTKAY WALL REMARKS AND INQUIRIES BY CITY COUNCIL ANNOUNCEMENTS ADJOURNMENT AGENDAEUFAULA PUBLIC WORKS AUTHORITYJULY 11, 20165:00 P.M. 1. ROLL CALL / ATTENDANCE CITY CLERK, VALARIE COX 2. RECEIPT OF CLAIMS: EUFAULA PUBLIC WORKS AUTHORITY 3. ADJOURNMENT ​Posted @ City Hall, 64 Memorial Drive, Eufaula, OK 74432 June 3, 2016 @ 4:00 P.M. CITY OF EUFAULA, OKCommunity CenterFirst & High StreetEufaula, OK 74432AGENDAMondayJune 6, 20165:30 p.m. City Council and Eufaula Public Works Authority The City of Eufaula encourages participation from all its citizens in public meetings. If participation is not possible due to a disability, notify the City Clerk, in writing, at least forty eight hours prior to the scheduled meeting and necessary accommodations will be made (ADA 28CRF/36). Council Rules of Decorum limit citizen comments on agenda items, non-agenda items, and public hearings to five (5) minutes. Any person desiring to address the Council during such period is required to sign in with the City Clerk, provide their name, address and specify the agenda item they wish to address. Remarks shall be directed to the matter being considered and the speaker is allowed to speak only one time. If written materials are to be submitted ten (10) copies should be made available, and may not be returned. Under Oklahoma Law, the Council Members are prohibited from discussing or taking any action on items not on today’s agenda. City Council Mayor James DutyVice Mayor Donald BerryhillCouncil Member Roger BartonCouncil Member Frank DavisCouncil Member Nick Pendley AGENDAEUFAULA CITY COUNCILJune 6, 20165:30 P.M. 1. CALL TO ORDER MAYOR JAMES DUTY 2. INVOCATION 3. PLEDGE OF ALLEGIANCE MAYOR JAMES DUTY​ 4. ROLL CALL /ATTENDANCE CITY CLERK, VALARIE COX CONSENT AGENDA All matters listed under the Consent Agenda are considered to be routine by the City Council and will be enacted by one motion. There will not be separate discussion of these items. If discussion is desired, that item will be removed from the Consent Agenda and will be considered separately. The item will then be placed in its proper order on the regular meeting and will be considered at that time. 5. APPROVAL OF MINUTE a. REGULAR COUNCIL MEETING May 2, 2016. b. SPECIAL COUNCIL MEETING May 18, 2016. 6. APPROVAL OF THE TREASURER’S REPORT 7. RECEIPT OF CLAIMS: CITY OF EUFAULA 8. Consider, discuss and approve awarding Contract to A-OK Roofing in the amount of $24,000.00 for replacement of roof at the Library, or take any other appropriate action. 9. Consider, discuss and vote to approve re-appointment of Janelle McKnight to the Library System’s Board of Trustees, in accordance with the provisions of the Oklahoma Library Code 65 O.S. 1981, Section 4-103 (b), or take any other appropriate action. ITEMS REMOVED FROM CONSENT AGENDA 10. Consider, discuss and approve awarding Mowing Contract(s) from June thru September 2016 and April thru June 2017 to Ronnie Layman for once a month and twice a month mowing for specified properties, Exhibit A, in the amount of $11,182.99 and Shed Lawn Care, LLC for twice a month mowing for specified properties, Exhibit A, in the amount of $14,350.00, or take any other appropriate action. 11. Consider, discuss and approve Ordinance 16-6-1 approving the Zoning change from R-1 (single family residential) to R-2 (two family residential) pursuant to the application made on the 5th day of February, 2016, to the City of Eufaula, Oklahoma, McIntosh County and declare an emergency, or take any other appropriate action. a. Motion to Approve or Disapprove Attaching Emergency Clause to Ordinance 16-6-1. 12. Consider, discuss and acknowledge no Bids were received on the 2015 REAP Grant – ADA Sidewalks and Entry Doors and authorize the City Manager to negotiate a contract with a prospective contractor pursuant to O.S. 61-119.1, or take any other appropriate action. 13. Consider, discuss and provided direction to Staff on recognizing Junior Golding and or the Golding family on Junior Golding’s accomplishments through life and the positive impact he and the Golding family had on the City of Eufaula, or take any other appropriate action. 14. Consider, discuss and approve Resolution 16-6-1 approving City of Eufaula, Oklahoma Budget for Fiscal Year 2016-2017, establishing Budget amendment authority and providing for the investment of said Funds, or take any other appropriate action. 15. Consider, discuss and approve Resolution 16-6-2 approving Fiscal Year 2015-2016 Budget Amendments for the City of Eufaula, or take any other appropriate action. 16. Consider, discuss and approve Resolution 16-6-3 amending the Fee Schedule to increase the Cemetery Opening/Closing fee from $200.00 to $250.00 for weekday service; from $300.00 to $350.00 for weekend service and the price for purchasing plot from $250.00 to $300.00, or take any other appropriate action. 17. RECOGNIZE CITIZENS WISHING TO SPEAK TO THE MAYOR AND COUNCIL. Note: Under Oklahoma Law, the Council Members are prohibited from discussing or taking any action on items not on today’s agenda. 18. CITY MANAGER REPORT GREG BUCKLEY 19. CITY ATTORNEY REPORT KAY WALL 20. REMARKS AND INQUIRIES BY CITY COUNCIL 21. ANNOUNCEMENTS 22. ADJOURNMENT AGENDAEUFAULA PUBLIC WORKS AUTHORITYJUNE 6, 20165:30 P.M. 1. ROLL CALL / ATTENDANCE CITY CLERK, VALARIE COX 2. RECEIPT OF CLAIMS: EUFAULA PUBLIC WORKS AUTHORITY 3. Consider, discuss and approve Resolution 16-6-1 approving the Eufaula Public Works Authority, Eufaula, Oklahoma Budget for Fiscal Year 2016-2017, establishing Budget amendment authority and providing for the investment of said Funds, or take any other appropriate action. 4. Consider, discuss and approve Resolution 16-6-2 approving Fiscal Year 2015-2016 Budget Amendments for the Eufaula Public Works Authority, or take any other appropriate action. 5. Consider, discuss and approve Resolution 16-6-3 amending the Fee Schedule to increase the Water Base Rate for Residential Customer’s from $9.50 to $11.50, Commercial Customer’s from $11.50 to $14.50, Outside City Customer’s from $19.50 to $21.50 and Sewer Base Rate for Residential Customer’s from $10.00 to $13.00, Commercial Customer’s from $10.00 to $13.00, and Outside City Customer’s from $18.00 to $21.00, or take any other appropriate action. 6. ADJOURNMENT AGENDAEUFAULA ECONOMIC AUTHORITYJUNE 6, 20165:30 P.M. 1. ROLL CALL / ATTENDANCE CITY CLERK, VALARIE COX 2. Consider, discuss and approve Resolution 16-6-1 approving the Eufaula Economic Development Authority, Eufaula, Oklahoma Budget for Fiscal Year 2016-2017, establishing Budget amendment authority and providing for the investment of said Funds, or take any other appropriate action. 3. ADJOURN Posted @ City Hall, 64 Memorial Drive, Eufaula, OK 74432 May 16, 2016 @ 4:00 P.M. CITY OF EUFAULA, OK Community Center First & High Street Eufaula, OK 74432 City Council AGENDA Monday May 18, 2016 5:00 p.m. The City of Eufaula encourages participation from all its citizens in public meetings. If participation is not possible due to a disability, notify the City Clerk, in writing, at least forty eight hours prior to the scheduled meeting and necessary accommodations will be made (ADA 28CRF/36). Council Rules of Decorum limit citizen comments on agenda items, non-agenda items, and public hearings to five (5) minutes. Any person desiring to address the Council during such period is required to sign in with the City Clerk, provide their name, address and specify the agenda item they wish to address. Remarks shall be directed to the matter being considered and the speaker is allowed to speak only one time. If written materials are to be submitted ten (10) copies should be made available, and may not be returned. Under Oklahoma Law, the Council Members are prohibited from discussing or taking any action on items not on today’s agenda. City Council Mayor James Duty Vice Mayor Donald Berryhill Council Member Roger Barton Council Member Frank Davis Council Member Nick Pendley AGENDA EUFAULA CITY COUNCIL May 18, 2016 5:00 P.M. 1. CALL TO ORDER MAYOR JAMES DUTY 2. INVOCATION 3. PLEDGE OF ALLEGIANCEMAYOR JAMES DUTY 4. ROLL CALL /ATTENDANCE CITY CLERK, VALARIE COX CONSENT AGENDA All matters listed under the Consent Agenda are considered to be routine by the City Council and will be enacted by one motion. There will not be separate discussion of these items. If discussion is desired, that item will be removed from the Consent Agenda and will be considered separately. The item will then be placed in its proper order on the regular meeting and will be considered at that time. 5. Consider, discuss and vote to approve Ordinance 16-5-2 accepting property commonly known as Alexander Drive, as a transfer of property ownership from McIntosh County to the City of Eufaula as a simple transfer of property ownership for no monetary consideration or take any other appropriate action. ITEMS REMOVED FROM CONSENT AGENDA6. Discussion on the FY 2016-2017 Budget, or take any other appropriate action. 7. REMARKS AND INQUIRIES BY CITY COUNCIL 8. ANNOUNCEMENTS9. ADJOURNMENT Posted @ City Hall, 64 Memorial Drive Eufaula, OK 74432 April 29, 2016 @ 4:00 P.M. CITY OF EUFAULA, OK Community Center First & High Street Eufaula, OK 74432 AGENDA Monday May 2, 2016 5:00 p.m. City Council and Eufaula Public Works Authority The City of Eufaula encourages participation from all its citizens in public meetings. If participation is not possible due to a disability, notify the City Clerk, in writing, at least forty eight hours prior to the scheduled meeting and necessary accommodations will be made (ADA 28CRF/36). Council Rules of Decorum limit citizen comments on agenda items, non-agenda items, and public hearings to five (5) minutes. Any person desiring to address the Council during such period is required to sign in with the City Clerk, provide their name, address and specify the agenda item they wish to address. Remarks shall be directed to the matter being considered and the speaker is allowed to speak only one time. If written materials are to be submitted ten (10) copies should be made available, and may not be returned. Under Oklahoma Law, the Council Members are prohibited from discussing or taking any action on items not on today’s agenda. City Council Mayor James DutyVice Mayor Donald BerryhillCouncil Member Roger BartonCouncil Member Frank DavisCouncil Member Nick Pendley AGENDA EUFAULA CITY COUNCIL May 2, 2016 5:00 P.M. 1. CALL TO ORDER MAYOR JAMES DUTY 2. INVOCATION REVEREND J INGRAM 3. PLEDGE OF ALLEGIANCE MAYOR JAMES DUTY 4. ROLL CALL /ATTENDANCE CITY CLERK, VALARIE COX 5. PRESENTATION BY MAYOR JAMES DUTY CONSENT AGENDA All matters listed under the Consent Agenda are considered to be routine by the City Council and will be enacted by one motion. There will not be separate discussion of these items. If discussion is desired, that item will be removed from the Consent Agenda and will be considered separately. The item will then be placed in its proper order on the regular meeting and will be considered at that time. 6. APPROVAL OF MINUTES REGULAR COUNCIL MEETING APRIL 4, 2016. 7. APPROVAL OF THE TREASURER’S REPORT 8. RECEIPT OF CLAIMS: CITY OF EUFAULA 9. Consider, discuss and approve a One (1) year Lease Agreement with the Eufaula Area Arts Council beginning May 2, 2016 for the building known as “WPA Swimming Pool House Building”, or take any other appropriate action. 10. Consider, discuss and vote to approve acceptance of ODEQ Permit No. WL000046160168 for the construction of 2,530 linear feet of six (6) inch PVC potable water line and all appurtenances to serve the City of Eufaula Lake Hurst II Development, McIntosh County, Oklahoma, or take any other appropriate action. ITEMS REMOVED FROM CONSENT AGENDA 11. Consider, discuss and vote to appoint a member to serve as the City of Eufaula representative on the Eastern Oklahoma Economic Development District Board of Directors for a three (3) year term beginning July 1, 2016, or take any other appropriate action. 12. Consider, discuss and approve Resolution 16-5-1 creating a Lease Agreement for sign lease space on the City owned sign at 602 S. Main (Braum’s corner) and establish an annual lease rate of $400.00 per year, per sign space in the Schedule of Fees, or take any other appropriate action. 13. Consider, discuss and provide direction to Staff on Sanitation Services Request for Proposals for residential, commercial, industrial and or recycling options, or take any other appropriate action. 13. Consider, discuss and vote to award Bid to Rinco Environmental Services in the amount of $1,750 plus material disposal costs for a Household Hazardous Waste event on Saturday, June 4, 2016, or take any other appropriate action. 14. Consider, discuss and vote to accept insurance check in the amount of $37,542.42 from Nationwide for an insurance claim on the library roof and approve Resolution 16-5-2 amending Fiscal Year 2015-2016 Budget- General Fund 10 under Revenues, Insurance Cancellations/Reimbursements from $2,500.00 to $40,042.42; and adjusting General Fund 10 under Expenditures: Library, Maintenance and Repair from $2,800.00 to $40,342.42, or take any other appropriate action. 15. Consider, discuss and approve Ordinance 16-5-1 changing the zoning from R-1 Single Family to C-1 Commercial as requested by the Independent School District No. 1, McIntosh County (Eufaula Public Schools) for Block 129 Lots 1,2,3,4 and 5, City of Eufaula, McIntosh County, Oklahoma located on the Northwest corner of Forest Ave. and South Main Street as recommended by the Board of Adjustment, or take any other appropriate action. 16. Consider, discuss and approve Resolution 16-5-3 establishing a Cemetery Waiver of Liability, or take any other appropriate action. 17. Consider, discuss and vote to accept property commonly known as Alexander Drive, as a transfer of property ownership from McIntosh County to the City of Eufaula as a simple transfer of property ownership for no monetary consideration, or take any other appropriate action. 18. Presentation and discussion on the FY 2016-2017 Budget, or take any other appropriate action. 19. RECOGNIZE CITIZENS WISHING TO SPEAK TO THE MAYOR AND COUNCIL. Note: Under Oklahoma Law, the Council Members are prohibited from discussing or taking any action on items not on today’s agenda.20. CITY MANAGER REPORT GREG BUCKLEY 21. CITY ATTORNEY REPORTKAY WALL 22. REMARKS AND INQUIRIES BY CITY COUNCIL 23. ANNOUNCEMENTS24. ADJOURNMENT ------------------------------------------------------------------------------------------------------------ AGENDA EUFAULA PUBLIC WORKS AUTHORITY MAY 2, 2016 5:00 P.M. 1. ROLL CALL / ATTENDANCE CITY CLERK, VALARIE COX2. RECEIPT OF CLAIMS: EUFAULA PUBLIC WORKS AUTHORITY3. Consider, discuss and vote to approve Change Order 1 amending Contract with Cook Construction from $581,875.00 to $601,355.00 for Automated Meter Reading project, or take any other appropriate action.4. ADJOURNMENT Posted @ City Hall, 64 Memorial Drive, Eufaula, OK 74432 April 1, 2016 @ 4:00 P.M. CITY OF EUFAULA, OK Community Center First & High Street Eufaula, OK 74432 AGENDA Monday April 4, 2016 5:00 p.m. City Council and Eufaula Public Works Authority The City of Eufaula encourages participation from all its citizens in public meetings. If participation is not possible due to a disability, notify the City Clerk, in writing, at least forty eight hours prior to the scheduled meeting and necessary accommodations will be made (ADA 28CRF/36). Council Rules of Decorum limit citizen comments on agenda items, non-agenda items, and public hearings to five (5) minutes. Any person desiring to address the Council during such period is required to sign in with the City Clerk, provide their name, address and specify the agenda item they wish to address. Remarks shall be directed to the matter being considered and the speaker is allowed to speak only one time. If written materials are to be submitted ten (10) copies should be made available, and may not be returned. Under Oklahoma Law, the Council Members are prohibited from discussing or taking any action on items not on today’s agenda. City Council Mayor James DutyVice Mayor Donald BerryhillCouncil Member Roger BartonCouncil Member Frank DavisCouncil Member Nick Pendley AGENDA EUFAULA CITY COUNCIL April 4, 2016 5:00 P.M. 1. CALL TO ORDER MAYOR JAMES DUTY 2. INVOCATION REVEREND 3. PLEDGE OF ALLEGIANCE MAYOR JAMES DUTY 4. ROLL CALL /ATTENDANCE CITY CLERK, VALARIE COX CONSENT AGENDA All matters listed under the Consent Agenda are considered to be routine by the City Council and will be enacted by one motion. There will not be separate discussion of these items. If discussion is desired, that item will be removed from the Consent Agenda and will be considered separately. The item will then be placed in its proper order on the regular meeting and will be considered at that time.5. APPROVAL OF MINUTES REGULAR COUNCIL MEETING MARCH 7, 2016. 6. APPROVAL OF THE TREASURER’S REPORT 7. RECEIPT OF CLAIMS: CITY OF EUFAULA 8. Consider, discuss and approve application made by the Eufaula Public Schools for a Zoning change on Block 129 Lots 1, 2, 3, 4 and 5 located on the Northwest corner of Forest Ave. and South Main Street from R-1 Single Family to C-1 Commercial as recommended by the Board of Adjustment, or take any other appropriate action. 9. Consider, discuss and approve application made by the First Baptist Church for a Zoning change on Block 106 Lots 1, 2 and 3 in the Rhine Addition located on the West side of 4th Street between W. Foley Ave. and W. Grand from R-1 Single Family to R-2 Two Family Residential as recommended by the Board of Adjustment, or take any other appropriate action. ITEMS REMOVED FROM CONSENT AGENDA 10. Consider, discuss and approve Ordinance 16-4-1 amending Section 11-302 Pavilion/Gazebo Rental Permit Fees allowing for setting of fee by City Council in the “Fee Schedule” and approving Resolution 16-4-1 discounting or waiving of rental fee for special events, fundraisers using pavilion and or gazebo, or take any other appropriate action. a. Motion to Approve or Disapprove Attaching Emergency Clause to Ordinance 16-4-1. 11. Consider, discuss and approve Resolution 16-4-2 changing street name from Golding Street to Sunset Strip between the blocks of Selmon Road and 4th Street, or take other appropriate action. a. Motion to Approve or Disapprove Attaching Emergency Clause to Resolution #16-4-2. 12. Consider, discuss and acknowledge acceptance and appropriation of a $2,500.00 grant from the Solid Waste Institute of Northeast Oklahoma and vote to reject all Proposals, or take any other appropriate action. 13. Consider, discuss and approve proposed design of City Entryway signage for the Southeast entryway, more specifically South of the new bridge on the East side of highway easement, and exit off 69 South onto SH 9 with both signs measuring five foot by ten foot mounted on breakaway poles, or take any other appropriate action. 14. Receive update on the fundraising; accept and appropriate the donations of $25,000.00 and consider, discuss and vote to authorize City Manager to be the primary contact and the City of Eufaula the fiduciary of funds for a Community Assessment by Roger Brooks in partnership with the Chamber of Commerce and Lake Eufaula Association, or take any other appropriate action. 15. Consider, discuss and approve a five year lease agreement with RCL Business Services for a phone system and related phone equipment for $684.00 per month and authorize the City Manager to finalize the terms of the lease with changes greater than fifteen percent increase brought back to City Council, or take any other appropriate action. 16. Pursuant to Section 307 B.3 Title 25, Oklahoma Statutes, consider convening in Executive Session for purposes of discussing the purchase or appraisal of real property, and if necessary take action in open session. 17. Executive Session for the purpose of discussing the purchase or appraisal of real property. 18. Return to Regular Session. 19. RECOGNIZE CITIZENS WISHING TO SPEAK TO THE MAYOR AND COUNCIL. Note: Under Oklahoma Law, the Council Members are prohibited from discussing or taking any action on items not on today’s agenda. 20. CITY MANAGER REPORT GREG BUCKLEY 21. CITY ATTORNEY REPORTKAY WALL 22. REMARKS AND INQUIRIES BY CITY COUNCIL 23. ANNOUNCEMENTS 24. ADJOURNMENT ------------------------------------------------------------------------------------------------------------ AGENDA EUFAULA PUBLIC WORKS AUTHORITY April 4, 2016 5:00 P.M. 1. ROLL CALL / ATTENDANCE CITY CLERK, VALARIE COX2. RECEIPT OF CLAIMS: EUFAULA PUBLIC WORKS AUTHORITY3. Consider, discuss and approve awarding Sludge Removal Contract to Sandyland Environmental Services in the amount of $25,169.10 for removal of sludge from backwash ponds at the Water Treatment Plant, or take any other appropriate action.4. ADJOURNMENT Posted @ City Hall, 64 Memorial Drive, Eufaula, OK 74432 March 3, 2016 @ 4:00 P.M. CITY OF EUFAULA, OK Community Center First & High Street Eufaula, OK 74432 AGENDA Monday March 7, 2016 5:00 p.m. City Council and Eufaula Public Works Authority The City of Eufaula encourages participation from all its citizens in public meetings. If participation is not possible due to a disability, notify the City Clerk, in writing, at least forty eight hours prior to the scheduled meeting and necessary accommodations will be made (ADA 28CRF/36). Council Rules of Decorum limit citizen comments on agenda items, non-agenda items, and public hearings to five (5) minutes. Any person desiring to address the Council during such period is required to sign in with the City Clerk, provide their name, address and specify the agenda item they wish to address. Remarks shall be directed to the matter being considered and the speaker is allowed to speak only one time. If written materials are to be submitted ten (10) copies should be made available, and may not be returned. Under Oklahoma Law, the Council Members are prohibited from discussing or taking any action on items not on today’s agenda. City Council Mayor James Duty Vice Mayor Donald Berryhill Council Member Roger Barton Council Member Frank Davis Council Member Nick Pendley AGENDA EUFAULA CITY COUNCIL March 7, 2016 5:00 P.M. 1. CALL TO ORDER MAYOR JAMES DUTY 2. INVOCATION REVEREND ROGER BURNS 3. PLEDGE OF ALLEGIANCE MAYOR JAMES DUTY 4. ROLL CALL /ATTENDANCE CITY CLERK, VALARIE COX PRESENTATION-Chief Don Murray recognizing exemplary service and professionalism of the Eufaula Police Department on January 21, 2016. CONSENT AGENDA All matters listed under the Consent Agenda are considered to be routine by the City Council and will be enacted by one motion. There will not be separate discussion of these items. If discussion is desired, that item will be removed from the Consent Agenda and will be considered separately. The item will then be placed in its proper order on the regular meeting and will be considered at that time. 5. APPROVAL OF MINUTES A. REGULAR COUNCIL MEETING FEBRUARY 7, 2016. B. COUNCIL RETREAT MEETING FEBRUARY 22, 2016. 6. APPROVAL OF THE TREASURER’S REPORT 7. RECEIPT OF CLAIMS: CITY OF EUFAULA 8. Consider, discuss and vote to approve an Interlocal Cooperative Agreement with the Oklahoma Department of Capital Assets Management (DCAM) for the purpose of assisting the City in the disposal of surplus property, or take any other appropriate action. 9. Consider, discuss and vote to approve Resolution 16-3-1 supporting the Muscogee (Creek) Nation’s planned renovation of Fountainhead Resort Property located in McIntosh County to include a gaming facility, or take any other appropriate action. ITEMS REMOVED FROM CONSENT AGENDA10. Consider, discuss and vote to award the Automated Meter Reading Project, Bid Schedules 1 + 3 to Cook Consulting, LLC. in the amount of $581,875.00 with an adjusted meter count for Bid Item 1, Schedule 3 to 1,345 meters, or take any other appropriate action. 11. Consider, discuss and vote to approve Ordinance 16-3-1 creating a Schedule of Fees or “Fee Schedule” and charges for various licenses, permits, and other fees and charges collected by the City, or take other appropriate action. a. Motion to Approve or Disapprove Attaching Emergency Clause to Ordinance #16-3-1. 12. Consider, discuss and vote to approve Ordinance 16-3-2 establishing requirement for Fishing Tournament permit and fee, or take any other appropriate action. a. Motion to Approve or Disapprove Attaching Emergency Clause to Ordinance #16-3-2. 13. Consider, discuss and vote to approve Ordinance 16-3-3 amending the following Chapters and Ordinances of Eufaula City Codes: 1-111-Insufficient Funds; 17-102-Utility Fees and Billing; 17-103-Failure to Pay Bills; Penalties and Disconnection of Service; 17-205-Fees, Deposits; 17-206-Water Rates; 17-207-Failure to Bring or Mail Payment Stub; 17-208-Credit Adjustments to Utility Accounts; 17-325-User Charge System for Wastewater,, or take any other appropriate action. a. Motion to Approve or Disapprove Attaching Emergency Clause to Ordinance #16-3-3. 14. Consider, discuss and vote to approve Resolution 16-3-2 setting forth the Fees, as listed on the “Fee Schedule”, attached hereto, or take any other appropriate action. 15. RECOGNIZE CITIZENS WISHING TO SPEAK TO THE MAYOR AND COUNCIL. Note: Under Oklahoma Law, the Council Members are prohibited from discussing or taking any action on items not on today’s agenda. 16. CITY MANAGER REPORT GREG BUCKLEY 17. CITY ATTORNEY REPORT KAY WALL 18. REMARKS AND INQUIRIES BY CITY COUNCIL 19. ANNOUNCEMENTS20. ADJOURNMENT ------------------------------------------------------------------------------------------------------------ AGENDA EUFAULA PUBLIC WORKS AUTHORITY March 7, 2016 5:00 P.M. 1. ROLL CALL / ATTENDANCE CITY CLERK, VALARIE COX2. RECEIPT OF CLAIMS: EUFAULA PUBLIC WORKS AUTHORITY3. ADJOURNMENT Posted @ City Hall, 64 Memorial Drive, Eufaula, OK 74432 February 17, 2016 @ 3:30 P.M. CITY OF EUFAULA, OK Community Center First & High Street Eufaula, OK 74432 MEETING AGENDA Monday February 22, 2016 5:30 p.m. City Council and Eufaula Public Works Authority The City of Eufaula encourages participation from all its citizens in public meetings. If participation is not possible due to a disability, notify the City Clerk, in writing, at least forty eight hours prior to the scheduled meeting and necessary accommodations will be made (ADA 28CRF/36). Council Rules of Decorum limit citizen comments on agenda items, non-agenda items, and public hearings to five (5) minutes. Any person desiring to address the Council during such period is required to sign in with the City Clerk, provide their name, address and specify the agenda item they wish to address. Remarks shall be directed to the matter being considered and the speaker is allowed to speak only one time. If written materials are to be submitted ten (10) copies should be made available, and may not be returned. Under Oklahoma Law, the Council Members are prohibited from discussing or taking any action on items not on today’s agenda. City Council Mayor James Duty Vice Mayor Donald Berryhill Council Member Roger Barton Council Member Frank Davis Council Member Nick Pendley AGENDA EUFAULA CITY COUNCIL February 22, 2016 5:30 P.M. 1. CALL TO ORDER MAYOR JAMES DUTY 2. INVOCATION 3. PLEDGE OF ALLEGIANCEMAYOR JAMES DUTY 4. ROLL CALL /ATTENDANCE CITY CLERK, VALARIE COX5. PRESENTATION, REVIEW, AND DISCUSSION OF CITY OPERATIONS, GOALS, PROGRAMS, PROJECTS, AND PRIORITIES.6. ADJOURNMENT Posted @ City Hall, 64 Memorial Drive, Eufaula, OK 74432 JANUARY 29th, 2015 @ 4:00 P.M. CITY OF EUFAULA, OK Community Center First & High Street Eufaula, OK 74432 MEETING AGENDA Monday FEBRUARY 1st, 2016 5:00 p.m. City Council, Eufaula Public Works Authority, Eufaula Industrial Authority, Eufaula Economic Development Authority, and Eufaula Downtown Redevelopment Authority The City of Eufaula encourages participation from all its citizens in public meetings. If participation is not possible due to a disability, notify the City Clerk, in writing, at least forty eight hours prior to the scheduled meeting and necessary accommodations will be made (ADA 28CRF/36). Council Rules of Decorum limit citizen comments on agenda items, non-agenda items, and public hearings to five (5) minutes. Any person desiring to address the Council during such period is required to sign in with the City Clerk, provide their name, address and specify the agenda item they wish to address. Remarks shall be directed to the matter being considered and the speaker is allowed to speak only one time. If written materials are to be submitted ten (10) copies should be made available, and may not be returned. Under Oklahoma Law, the Council Members are prohibited from discussing or taking any action on items not on today’s agenda. City Council Mayor James Duty Vice Mayor Donald Berryhill Council Member Roger Barton Council Member Frank Davis Council Member Nick Pendley AGENDA EUFAULA CITY COUNCIL FEBRUARY 1st, 2016 5:00 P.M.1. CALL TO ORDER MAYOR JAMES DUTY 2. INVOCATION REVEREND DUSTIN TIDWELL 3. PLEDGE OF ALLEGIANCE MAYOR JAMES DUTY 4. ROLL CALL /ATTENDANCE CITY CLERK, VALARIE COX CONSENT AGENDA All matters listed under the Consent Agenda are considered to be routine by the City Council and will be enacted by one motion. There will not be separate discussion of these items. If discussion is desired, that item will be removed from the Consent Agenda and will be considered separately. The item will then be placed in its proper order on the regular meeting and will be considered at that time. 5. APPROVAL OF MINUTES REGULAR COUNCIL MEETING JANUARY 4, 2016. 6. APPROVAL OF THE TREASURER’S REPORT 7. RECEIPT OF CLAIMS: CITY OF EUFAULA ITEMS REMOVED FROM CONSENT AGENDA8. Consider, discuss and vote to approve a Memorandum of Agreement between the Muscogee (Creek) Nation and the City of Eufaula for a walking trail along Lake Shore Drive from McKinley Avenue to Indian Avenue, or take any other appropriate action.9. Consider, discuss and vote to approve a Concession Agreement with the Lake Eufaula Association (LEA) for an initial five (5) year term with three (3) five (5) year renewals for property generally located at the south east corner of Main Street and Lakeshore Drive, or take any other appropriate action.10. Consider, discuss and vote to approve Ordinance 16-1-1 confirming the rental rates for the Community Center at $10 per hour/$100 per day and the Armory at $50 per half day (4hours)/$100 per day, declare an emergency, or take any other appropriate action.Motion to Approve or Disapprove Attaching Emergency Clause to Ordinance #16-1-1.11. Consider, discuss and vote to authorize City Manager to be the primary contact and the City of Eufaula the fiduciary of funds for a Community Assessment by Roger Brooks in partnership with Chamber of Commerce and Lake Eufaula Association, or take any other appropriate action.12. RECOGNIZE CITIZENS WISHING TO SPEAK TO THE MAYOR AND COUNCIL. Note: Under Oklahoma Law, the Council Members are prohibited from discussing or taking any action on items not on today’s agenda. 13. CITY MANAGER REPORT GREG BUCKLEY 14. CITY ATTORNEY REPORT KAY WALL 15. REMARKS AND INQUIRIES BY CITY COUNCIL 16. ANNOUNCEMENTS17. ADJOURNMENT -------------------------------------------------------------------------------------------------------------------------- AGENDA EUFAULA PUBLIC WORKS AUTHORITY FEBRUARY 1st, 2016 5:00 P.M. 1. ROLL CALL / ATTENDANCE CITY CLERK, VALARIE COX2. RECEIPT OF CLAIMS: EUFAULA PUBLIC WORKS AUTHORITY3. ADJOURNMENT Posted @ City Hall, 64 Memorial Drive, Eufaula, OK 74432 December 31, 2015 @ 4:00 P.M.CITY OF EUFAULA, OKCommunity CenterFirst & High StreetEufaula, OK 74432 MEETING AGENDAMondayJanuary 4, 20165:00 p.m.City Council, Eufaula Public Works Authority, Eufaula Industrial Authority, Eufaula Economic Development Authority, and Eufaula Downtown Redevelopment AuthorityThe City of Eufaula encourages participation from all its citizens in public meetings. If participation is not possible due to a disability, notify the City Clerk, in writing, at least forty eight hours prior to the scheduled meeting and necessary accommodations will be made (ADA 28CRF/36).Council Rules of Decorum limit citizen comments on agenda items, non-agenda items, and public hearings to five (5) minutes. Any person desiring to address the Council during such period is required to sign in with the City Clerk, provide their name, address and specify the agenda item they wish to address. Remarks shall be directed to the matter being considered and the speaker is allowed to speak only one time. If written materials are to be submitted ten (10) copies should be made available, and may not be returned. Under Oklahoma Law, the Council Members are prohibited from discussing or taking any action on items not on today’s agenda.City CouncilMayor James DutyVice Mayor Donald BerryhillCouncil Member Roger BartonCouncil Member Frank DavisCouncil Member Nick PendleyAGENDAEUFAULA CITY COUNCILJanuary 4, 20165:00 P.M.1. CALL TO ORDER MAYOR JAMES DUTY2. INVOCATION REVEREND DUSTIN TIDWELL3. PLEDGE OF ALLEGIANCE MAYOR JAMES DUTY4. ROLL CALL /ATTENDANCE CITY CLERK, VALARIE COXCONSENT AGENDAAll matters listed under the Consent Agenda are considered to be routine by the City Council and will be enacted by one motion. There will not be separate discussion of these items. If discussion is desired, that item will be removed from the Consent Agenda and will be considered separately. The item will then be placed in its proper order on the regular meeting and will be considered at that time.5. APPROVAL OF MINUTESA. REGULAR COUNCIL MEETING DECEMBER 7, 2015. 6. APPROVAL OF THE TREASURER’S REPORT7. RECEIPT OF CLAIMS: CITY OF EUFAULAITEMS REMOVED FROM CONSENT AGENDA8. Consider, discuss and vote to accept donations from Bank of Eufaula for $400.00 and Arvest Bank for $400.00 for the purpose of repairing the Centennial Clock Tower at Main Street and Selmon Road; and appropriate said funds for repair of the Clock, or take any other appropriate actions.9. Consider, discuss and vote to authorize Staff to solicit Request for Proposals for Telephone System, equipment and or services for City facilities, or take any other appropriate action.10. Consider, discuss and provide direction to Staff regarding the continuation or abolishment of the Eufaula Memorial Library Board of Trustees, or take any other appropriate action.11. Consider, discuss and vote to approve Ordinance 16-1-1 confirming the rental rates for the Community Center at $10 per hour/$100 per day and the Armory at $50 per half day (4hours)/$100 per day, declare an emergency, or take any other appropriate action.12. Consider, discuss and vote to authorize City Manager to be the primary contact and the City of Eufaula the fiduciary of funds for a Community Assessment by Roger Brooks in partnership with Chamber of Commerce and Lake Eufaula Association, or take any other appropriate action.13. RECOGNIZE CITIZENS WISHING TO SPEAK TO THE MAYOR AND COUNCIL.Note: Under Oklahoma Law, the Council Members are prohibited from discussing or taking any action on items not on today’s agenda.14. CITY MANAGER REPORT GREG BUCKLEY 15. CITY ATTORNEY REPORT KAY WALL16. REMARKS AND INQUIRIES BY CITY COUNCIL17. ANNOUNCEMENTS18. ADJOURNMENT_______________________________________________________________________________________PUBLIC WORKS AUTHORITYAGENDAEUFAULA PUBLIC WORKS AUTHORITYJanuary 4, 20165:00 P.M.1. ROLL CALL / ATTENDANCE CITY CLERK, VALARIE COX2. RECEIPT OF CLAIMS: EUFAULA PUBLIC WORKS AUTHORITY3. ADJOURNMENT DECEMBER 7th, 2015 AGENDA Posted @ City Hall, 64 Memorial Drive, Eufaula, OK 74432December 4, 2015 @ 4:00 P.M. CITY OF EUFAULA, OK Community Center First & High Street Eufaula, OK 74432 MEETING AGENDA Monday December 7, 2015 5:00 p.m. City Council, Eufaula Public Works Authority, Eufaula Industrial Authority, Eufaula Economic Development Authority, and Eufaula Downtown Redevelopment Authority The City of Eufaula encourages participation from all its citizens in public meetings. If participation is not possible due to a disability, notify the City Clerk, in writing, at least forty eight hours prior to the scheduled meeting and necessary accommodations will be made (ADA 28CRF/36). Council Rules of Decorum limit citizen comments on agenda items, non-agenda items, and public hearings to five (5) minutes. Any person desiring to address the Council during such period is required to sign in with the City Clerk, provide their name, address and specify the agenda item they wish to address. Remarks shall be directed to the matter being considered and the speaker is allowed to speak only one time. If written materials are to be submitted ten (10) copies should be made available, and may not be returned. Under Oklahoma Law, the Council Members are prohibited from discussing or taking any action on items not on today’s agenda. City Council Mayor James Duty Vice Mayor Donald Berryhill Council Member Roger Barton Council Member Frank Davis Council Member Nick Pendley AGENDA EUFAULA CITY COUNCIL December 7, 2015 5:00 P.M. 1. CALL TO ORDER MAYOR JAMES DUTY 2. INVOCATION PASTOR JAMES HICKMAN 3. PLEDGE OF ALLEGIANCE MAYOR JAMES DUTY 4. ROLL CALL /ATTENDANCE CITY CLERK, VALARIE COX CONSENT AGENDA All matters listed under the Consent Agenda are considered to be routine by the City Council and will be enacted by one motion. There will not be separate discussion of these items. If discussion is desired, that item will be removed from the Consent Agenda and will be considered separately. The item will then be placed in its proper order on the regular meeting and will be considered at that time. 5. APPROVAL OF MINUTES REGULAR COUNCIL MEETING NOVEMBER 2, 2015. 6. APPROVAL OF THE TREASURER’S REPORT 7. RECEIPT OF CLAIMS: CITY OF EUFAULA 8. Consider, discuss and vote to declare the equipment, vehicles and meters listed on Exhibit A as surplus to the needs of the City and authorize the City Manager to dispose of said items, or take any other appropriate action. 9. Consider, discuss and vote to accept re-imbursement check in the amount of $3,550.00 from Texana Fire Department for support services provided by Eufaula Fire Department; and, approve Resolution 15-12-1 amending Fiscal Year 2015-2016 Budget-General Fund 10 under Revenues, Miscellaneous: Reimbursements from $43,700.00 to $47,250.00; and adjusting General Fund 10 under Expenditures: Fire from $92,300.00 to $95,850.00, or take any other appropriate action. 10. Review, consider, discuss and vote to accept Eastern Oklahoma Development District (EODD) 2016 Rural Economic Development Plan (REAP) Grant in the amount of $20,000.00 and authorize the City Manager to sign the Contract, or take any other appropriate action. 11. Consider, discuss and vote to approve a non-reoccurring one-time salary adjustment of$200.00 for Full-time employees and $100.00 for Part-time employees, or take any other appropriate action. 12. Consider, discuss and vote to approve Resolution 15-12-2 in support of the Lakeland Cove Senior Residence, 424 Lakeland Cove Terrace, for rehabilitation of the forty-eight residential units through affordable housing tax credits and authorize the Mayor to sign the Resolution, or take any other appropriate action. ITEMS REMOVED FROM CONSENT AGENDA 13. Consider, discuss and vote to accept Water Line Study-Phase 1 report prepared by Infrastructure Solutions Group, LLC, or take any other appropriate Action. 14. Consider, discuss and vote to accept Fiscal Year 2014-2015 Audit report prepared by Arledge and Associated P.C., or take any other appropriate action. 15. Consider, discuss and vote to approve Resolution 15-12-3 of the City of Eufaula, Oklahoma (the “city”) approving action taken by the Eufaula Public Works Authority (the “Authority”) authorizing issuance, sale and delivery of a promissory note of the Authority to the Oklahoma Water Resources Board; ratifying and confirming an amended lease agreement and operation and maintenance contract pertaining to the City’s Water, sanitary sewer, and garbage collection systems leased to the Authority; ratifying and confirming a sales tax agreement; authorizing Mayor to sign related documents and containing other provisions relating thereto, or take any other appropriate action. 16. Consider, discuss and vote to approve Ordinance 15-12-1 increasing the Capital Improvement Fee from $5.50 per account per month to $7.15 per account per month, or $1.65, and dedicated the increase to cover the Debt Service on the Oklahoma Water Resources Board-Clean Water State Revolving Fund Loan for purchasing new water meters and implementing an Automated Meter Reading Drive-by system as recommended by the Public Works Authority, or take any other appropriate action. 17. Consider, discuss and vote to approve Resolution 15-12-4 amending Fiscal Year 2015-2016 Budget as identified in Budget Amendment related to increasing CIP Fund revenue and expenses, appropriating Oklahoma Water Resources Board loan proceeds and payments, and appropriating Automated Meter Reading project expenses, or take any other appropriate action. 18. RECOGNIZE CITIZENS WISHING TO SPEAK TO THE MAYOR AND COUNCIL. Note: Under Oklahoma Law, the Council Members are prohibited from discussing or taking any action on items not on today’s agenda.19. CITY MANAGER REPORT GREG BUCKLEY 20. CITY ATTORNEY REPORTKAY WALL 21. REMARKS AND INQUIRIES BY CITY COUNCIL 22. ANNOUNCEMENTS23. ADJOURNMENT _______________________________________________________________ AGENDA EUFAULA PUBLIC WORKS AUTHORITY December 7, 2015 5:00 P.M. 1. ROLL CALL / ATTENDANCE CITY CLERK, VALARIE COX2. RECEIPT OF CLAIMS: EUFAULA PUBLIC WORKS AUTHORITY3. Consider, discuss and vote to approve Resolution 15-12-5 of the Eufaula Public Works Authority (the “Authority”) approving and authorizing a Clean Water State Revolving fund loan from the Oklahoma Water Resources Board in the total aggregate principal amount of $675,000.00; approving the issuance of a promissory note in the total aggregate principal amount of $675,000.00, secured by a pledge of revenues and a authorizing its execution; approving and authorizing the execution of a loan agreement for CWSRF loan; approving and authorizing the execution of a mortgage with power of sale and security agreement; ratifying and confirming an amended lease agreement and operation and maintenance contract by and between the City of Eufaula, Oklahoma and the Public Works Authority water, sanitary sewer, and garbage collection systems leased to the Authority; ratifying and confirming a sales tax agreement; approving various covenants; approving and authorizing payment of fees and expenses; authorizing Chairman to sign related documents and containing other provisions relating thereto, or take any other appropriate action.4. Consider, discuss and vote to recommend to City Council an increase in the Capital Improvement Fee from $5.50 per account per month to $7.15 per account per month, or $1.65, and dedicated the increase to cover the Debt Service on the Oklahoma Water Resources Board-Clean Water State Revolving Fund Loan for purchasing new water meters and implementing an Automated Meter Reading Drive-by system, or take any other appropriate action.5. ADJOURNMENT Posted @ City Hall, 64 Memorial Drive, Eufaula, OK 74432 October 29, 2015 @ 4:00 P.M. CITY OF EUFAULA, OK Community Center First & High Street Eufaula, OK 74432 MEETING AGENDA Monday, November 2, 2015 5:00 p.m. City Council, Eufaula Public Works Authority, Eufaula Industrial Authority, Eufaula Economic Development Authority, and Eufaula Downtown Redevelopment Authority The City of Eufaula encourages participation from all its citizens in public meetings. If participation is not possible due to a disability, notify the City Clerk, in writing, at least forty eight hours prior to the scheduled meeting and necessary accommodations will be made (ADA 28CRF/36). Council Rules of Decorum limit citizen comments on agenda items, non-agenda items, and public hearings to five (5) minutes. Any person desiring to address the Council during such period is required to sign in with the City Clerk, provide their name, address and specify the agenda item they wish to address. Remarks shall be directed to the matter being considered and the speaker is allowed to speak only one time. If written materials are to be submitted ten (10) copies should be made available, and may not be returned. Under Oklahoma Law, the Council Members are prohibited from discussing or taking any action on items not on today’s agenda. City Council Mayor James Duty Vice Mayor Donald Berryhill Council Member Roger Barton Council Member Frank Davis Council Member Nick Pendley AGENDA EUFAULA CITY COUNCIL November 2, 2015 5:00 P.M. 1. CALL TO ORDER MAYOR JAMES DUTY 2. INVOCATION REVEREND CHARLIE BAILEY 3. PLEDGE OF ALLEGIANCE MAYOR JAMES DUTY 4. ROLL CALL /ATTENDANCE CITY CLERK, VALARIE COX CONSENT AGENDA All matters listed under the Consent Agenda are considered to be routine by the City Council and will be enacted by one motion. There will not be separate discussion of these items. If discussion is desired, that item will be removed from the Consent Agenda and will be considered separately. The item will then be placed in its proper order on the regular meeting and will be considered at that time. 5. APPROVAL OF MINUTES A. REGULAR COUNCIL MEETING September 8, 2015. 6. APPROVAL OF THE TREASURER’S REPORT 7. RECEIPT OF CLAIMS: CITY OF EUFAULA ITEMS REMOVED FROM CONSENT AGENDA REGULAR AGENDA 8. Consider, discuss and approve the Agreement with Oklahoma Tax Commission for Administration of the Sales and Use Tax Ordinances of the City/Town and an Agreement to Engage in Compliance Activities by the City/Town of Eufaula, or take any other appropriate action. 9. Review, consider, discuss and approve authorizing City Manager to sign multi-year, five year, Tower Lease Contract for Eufaula Water Towers with HDR Internet Services, Inc. or take any other appropriate action. 10. Consider, discuss and approve the 2016 Holiday and Meeting Schedule, or take any other appropriate action. 11. Review, consider, discuss and approve Resolution 15-11-1 amending Fiscal Year 2015-2016 Budget-Capital Improvement Fund 50 Under Revenues, Budgetary Fund Balance from $40,000 to $165,000; and Expenditures, Capital Outlay from $350.00 to $125,350.00, or take any other appropriate actions. 12. RECOGNIZE CITIZENS WISHING TO SPEAK TO THE MAYOR AND COUNCIL. Note: Under Oklahoma Law, the Council Members are prohibited from discussing or taking any action on items not on today’s agenda. 13. CITY MANAGER REPORT GREG BUCKLEY 14. CITY ATTORNEY REPORT KAY WALL 15. REMARKS AND INQUIRIES BY CITY COUNCIL 16. ANNOUNCEMENTS17. ADJOURNMENT AGENDA EUFAULA PUBLIC WORKS AUTHORITY November 2, 2015 5:00 P.M. 1. ROLL CALL / ATTENDANCE CITY CLERK, VALARIE COX2. RECEIPT OF CLAIMS: EUFAULA PUBLIC WORKS AUTHORITY3. ADJOURNMENT Posted @ City Hall, 64 Memorial Drive, Eufaula, OK 74432 October 1, 2015 @ 4:00 P.M. CITY OF EUFAULA, OK Community Center First & High Street Eufaula, OK 74432 MEETING AGENDA Monday, October 5, 2015 5:00 p.m. City Council, Eufaula Public Works Authority, Eufaula Industrial Authority, Eufaula Economic Development Authority, and Eufaula Downtown Redevelopment Authority The City of Eufaula encourages participation from all its citizens in public meetings. If participation is not possible due to a disability, notify the City Clerk, in writing, at least forty eight hours prior to the scheduled meeting and necessary accommodations will be made (ADA 28CRF/36). Council Rules of Decorum limit citizen comments on agenda items, non-agenda items, and public hearings to five (5) minutes. Any person desiring to address the Council during such period is required to sign in with the City Clerk, provide their name, address and specify the agenda item they wish to address. Remarks shall be directed to the matter being considered and the speaker is allowed to speak only one time. If written materials are to be submitted ten (10) copies should be made available, and may not be returned. Under Oklahoma Law, the Council Members are prohibited from discussing or taking any action on items not on today’s agenda. City Council Mayor James Duty Vice Mayor Donald Berryhill Council Member Roger Barton Council Member Frank Davis Council Member Nick Pendley AGENDA EUFAULA CITY COUNCIL October 5, 2015 5:00 P.M. 1. CALL TO ORDER MAYOR JAMES DUTY 2. INVOCATION REVERAND SCOTT NEWTON 3. PLEDGE OF ALLEGIANCE MAYOR JAMES DUTY 4. ROLL CALL /ATTENDANCE CITY CLERK, VALARIE COX CONSENT AGENDA All matters listed under the Consent Agenda are considered to be routine by the City Council and will be enacted by one motion. There will not be separate discussion of these items. If discussion is desired, that item will be removed from the Consent Agenda and will be considered separately. The item will then be placed in its proper order on the regular meeting and will be considered at that time. 5. APPROVAL OF MINUTES REGULAR COUNCIL MEETING September 8, 2015 6. APPROVAL OF THE TREASURER’S REPORT 7. REPORT OF CLAIMS: CITY OF EUFAULA ITEMS REMOVED FROM CONSENT AGENDA REGULAR AGENDA 8. Consider, discuss and approve declaring 310SE Backhoe with VIN #T0310 SEE878118 as non surplus property and returned to service or take any other appropriate action. 9. Consider, discuss and approve the Mayor’s recommendation to appoint Floyd Smith and Mark Dobbs to each serve a three year term on the Planning and Zoning Commission beginning July 1, 2015, to June 30, 2018, or any other appropriate action. 10. Review, consider, discuss and approve Resolution 15-9-1 amending Fiscal Year 2015-2016 Budget-Airport Fund 30 under Revenues FAA Airport Grant from $42,480.00 to $249,987.00; Departmental Revenue from $0.00 to $23,057.00 and under Expenditures Capital Outlay from $47,200.00 to $277,746.00, or take any other appropriate action. 11. RECOGNIZE CITIZENS WISHING TO SPEAK TO THE MAYOR AND COUNCIL. Note: Under Oklahoma Law, the Council Members are prohibited from discussing or taking any action on items not on today’s agenda.12. CITY MANAGER REPORT GREG BUCKLEY 13. CITY ATTORNEY REPORTKAY WALL 14. REMARKS AND INQUIRIES BY CITY COUNCIL 15. ANNOUNCEMENTS16. ADJOURNMENT AGENDA EUFAULA PUBLIC WORKS AUTHORITY October 5, 2015 5:00 P.M. 1. ROLL CALL / ATTENDANCE CITY CLERK, VALARIE COX2. REPORT OF CLAIMS: EUFAULA PUBLIC WORKS AUTHORITY3. ADJOURNMENT Posted @ City Hall, 64 Memorial Drive, Eufaula, OK 74432 September 3, 2015 @ 4:00 P.M. CTY OF EUFAULA, OK Community Center First & High Street Eufaula, Ok. 74432 MEETING AGENDA Tuesday September 8, 2015 5:00 p.m. City Council, Eufaula Public Works Authority, Eufaula Industrial Authority, Eufaula Economic Development Authority, and Eufaula Downtown Redevelopment Authority The City of Eufaula encourages participation from all its citizens in public meetings. If participation is not possible due to a disability, notify the City Clerk, in writing, at least forty eight hours prior to the scheduled meeting and necessary accommodations will be made (ADA 28CRF/36). Council Rules of Decorum limit citizen comments on agenda items, non-agenda items, and public hearings to five (5) minutes. Any person desiring to address the Council during such period is required to sign in with the City Clerk, provide their name, address and specify the agenda item they wish to address. Remarks shall be directed to the matter being considered and the speaker is allowed to speak only one time. If written materials are to be submitted ten (10) copies should be made available, and may not be returned. Under Oklahoma Law, the Council Members are prohibited from discussing or taking any action on items not on today’s agenda. City Council Mayor James Duty Vice Mayor Donald Berryhill Council Member Roger Barton Council Member Frank Davis Council Member Nick Pendley AGENDA EUFAULA CITY COUNCIL September 8, 2015 5:00 p.m. 1. CALL TO ORDER MAYOR JAMES DUTY 2. INVOCATION REVERAND RONNIE DRAKE 3. PLEDGE OF ALLEGIANCE MAYOR JAMES DUTY 4. ROLL CALL /ATTENDANCE CITY CLERK, VALARIE COX CONSENT AGENDA All matters listed under the Consent Agenda are considered to be routine by the City Council and will be enacted by one motion. There will not be separate discussion of these items. If discussion is desired, that item will be removed from the Consent Agenda and will be considered separately. The item will then be placed in its proper order on the regular meeting and will be considered at that time. 5. APPROVAL OF MINUTES A. REGULAR COUNCIL MEETING August 3, 2015 B. SPECIAL COUNCIL MEETING August 13, 2015 C. SPECIAL COUNCIL MEETING August 27, 2015 6. APPROVAL OF THE TREASURER’S REPORT 7. RECEIPT OF CLAIMS: CITY OF EUFAULA ITEMS REMOVED FROM CONSENT AGENDA REGULAR AGENDA 8. Consider, discuss and approve entering into an Agreement with Hope Haven, Inc., for the management and operation of the Animal Shelter and to provide animal control services by serving as the Animal Control Officer, or take any other appropriate action. 9. Review, discuss and consider Accepting a Sign(s) from Team Up To Clean Up with request to use as entryway sign, or take any other appropriate action. 10. Consider, discuss and approve participating in the U.S. Army Corps of Engineers, Tulsa District – Eufaula Lake, Oklahoma Advisory Committee and appointing a City of Eufaula representative, or take any other appropriate action. 11. Review, consider, discuss and approve Resolution 15-9-1 accepting a Federal Aviation Administration Grant for Airport Improvement Project (AIP 3-40-0029-006-2015) at Eufaula Municipal Airport to expand Terminal Apron – Phase II and authorize the City Manager and City Clerk to execute the grant agreement and all necessary documents, or take any other appropriate action. 12. Review, consider, discuss and approve Resolution 15-9-2 authorizing the application for financial assistance for the 2016 Rural Economic Action Fund and authorize the Mayor and City Manager to sign necessary documents to make application to Eastern Oklahoma Development District, or take any other appropriate action. 13. Review, discuss and consider approval of Ordinance 15-9-1 providing the City Clerk and City Treasurer position(s) may be held by the same person in accordance with O.S Title 11 Chapter 1 Article 10 Section 118, or take any other appropriate action; and Declaring an Emergency. a. Motion to Approve or Disapprove Attaching Emergency Clause to Ordinance 15-9-1. 14. Review, consider, discuss and approve Ordinance 15-9-2 Amending the Employee Retirement System, Defined Contribution Plan for the Position of City Manager for the City of Eufaula & Eufaula Public Works Authority, Oklahoma by Adopting a Revised and Restated Retirement Plan; Providing Retirement Benefits for Eligible Employees of the City of Eufaula & Eufaula Public Works Authority, Oklahoma; Providing for Purpose and Organization; Providing for Definitions; Providing for Eligibility and Participation; Providing for Non-Alienation of Benefits; Loss of Benefits for Cause and Limitations of Benefits; Providing for Employer and Employee Contributions; Providing for Accounting, Allocation, and Valuation; Providing Benefits; Providing Required Notice; Providing for Amendments and Termination; Providing for Transfer to and from Other Plans; Creating a Retirement Committee and Providing for Powers, Duties, and Rights of Retirement Committee; Providing for Payment of Certain Obligations; Providing for Duration and Payment of Expenses; Providing for Effective Date; Providing for Vesting Schedules; Providing for a Fund to Finance the System to be Pooled with Other Incorporated Cities Towns and Their Agencies and Instrumentalities for Purposes of Administration, Management, and Investments Part of the Oklahoma Municipal Retirement Fund; Providing for Payment of All Contributions Under the System to the Oklahoma Municipal Retirement Fund for Management and Investment; Providing for Repealer and Severability; Adopting those Amendments Mandated by the Internal Revenue Code; and Declaring an Emergency. a. Motion to Approve or Disapprove Attaching Emergency Clause to Ordinance #15-9-2. 15. Consider, Discuss and Take Action on Approving a Process to review and make recommendation of possible candidates to fill the vacancies on the Planning and Zoning Commission, or Take any Other Appropriate Action.16. RECOGNIZE CITIZENS WISHING TO SPEAK TO THE MAYOR AND COUNCIL. Note: Under Oklahoma Law, the Council Members are prohibited from discussing or taking any action on items not on today’s agenda. 17. CITY MANAGER REPORT GREG BUCKLEY 18. City ATTORNEY REPORT KAY WALL 19. Remarks AND INQUIRIES BY CITY COUNCIL20. ANNOUNCEMENTS21. ADJOURNMENT AGENDA EUFAULA PUBLIC WORKS AUTHORITY SEPTEMBER 8, 2015 5:00 P.M. 19. ROLL CALL / ATTENDANCE CITY CLERK, VALARIE COX 20. RECEIPT OF CLAIMS: EUFAULA PUBLIC WORKS AUTHORITY 21. ADJOURNMENT Posted @ City Hall, 64 Memorial Drive, Eufaula, OK 74432 August 11, 2015 @ 12:00 P.M. CITY OF EUFAULA, OK Community Center First & High Street Eufaula, OK 74432 MEETING AGENDA SPECIAL MEETING Thursday, August 13, 2015 12:00 p.m. City Council, Eufaula Public Works Authority, Eufaula Industrial Authority, Eufaula Economic Development Authority, and Eufaula Downtown Redevelopment Authority The City of Eufaula encourages participation from all its citizens in public meetings. If participation is not possible due to a disability, notify the City Clerk, in writing, at least forty eight hours prior to the scheduled meeting and necessary accommodations will be made (ADA 28CRF/36). Council Rules of Decorum limit citizen comments on agenda items, non-agenda items, and public hearings to five (5) minutes. Any person desiring to address the Council during such period is required to sign in with the City Clerk, provide their name, address and specify the agenda item they wish to address. Remarks shall be directed to the matter being considered and the speaker is allowed to speak only one time. If written materials are to be submitted ten (10) copies should be made available, and may not be returned. Under Oklahoma Law, the Council Members are prohibited from discussing or taking any action on items not on today’s agenda. Council Mayor James Duty Vice Mayor Donald Berryhill Council Member Roger Barton Council Member Frank Davis Council Member Nick Pendley AGENDA EUFAULA CITY COUNCIL-SPECIAL MEETING AUGUST 13, 2015 12:00 p.m. CALL TO ORDER MAYOR JAMES DUTYROLL CALL ATTENDACE PATRICIA CARRY REGULAR BUSINESS 3. Consider, Discuss and Take Action on filling the City Treasurer position along with possibly combining the position of City Clerk and Treasurer, or take any appropriate action. 4. Review, Consider, Discuss and Take Action on the Water Distribution System including water loss, meters, water lines and options to address updating meter, water lines, financing, grants, and/ or authorizing the City Manager to pursue financing and grant opportunities to take any other appropriate action. 5. ANNOUNCEMENTS 6. ADJOURNMENT Posted @ City Hall, 64 Memorial Drive, Eufaula, OK 74432 July 30, 2015 @ 4:00 P.M. CITY OF EUFAULA, OK. Community Center First & High Street Eufaula, OK 74432 MEETING AGENDA Monday, August 3, 2015 5:00 p.m. City Council, Eufaula Public Works Authority, Eufaula Industrial Authority, Eufaula Economic Development Authority, and Eufaula Downtown Redevelopment Authority The City of Eufaula encourages participation from all its citizens in public meetings. If participation is not possible due to a disability, notify the City Clerk, in writing, at least forty eight hours prior to the scheduled meeting and necessary accommodations will be made (ADA 28CRF/36). Council Rules of Decorum limit citizen comments on agenda items, non-agenda items, and public hearings to five (5) minutes. Any person desiring to address the Council during such period is required to sign in with the City Clerk, provide their name, address and specify the agenda item they wish to address. Remarks shall be directed to the matter being considered and the speaker is allowed to speak only one time. If written materials are to be submitted ten (10) copies should be made available, and may not be returned. Under Oklahoma Law, the Council Members are prohibited from discussing or taking any action on items not on today’s agenda. City Council Mayor James Duty Vice Mayor Donald Berryhill Council Member Roger Barton Council Member Frank Davis Council Member Nick Pendley AGENDA EUFAULA CITY COUNCIL August 3, 2015 5:00 P.M. 1. CALL TO ORDER MAYOR JAMES DUTY 2. INVOCATION 3. PLEDGE OF ALLEGIANCE MAYOR JAMES DUTY 4. ROLL CALL /ATTENDANCE CITY CLERK, VALARIE CO 5. PRESENTATION OF PLAQUES FOR RESIGNING EMPLOYEES AND FORMER COUNCIL MEMBERS. CONSENT AGENDA All matters listed under the Consent Agenda are considered to be routine by the City Council and will be enacted by one motion. There will not be separate discussion of these items. If discussion is desired, that item will be removed from the Consent Agenda and will be considered separately. The item will then be placed in its proper order on the regular meeting and will be considered at that time. 6. APPROVAL OF MINUTES A. REGULAR COUNCIL MEETING July 6, 2015 7. APPROVAL OF THE TREASURER’S REPORT 8. PAYING OF CLAIMS: CITY OF EUFAULA ITEMS REMOVED FROM CONSENT AGENDA REGULAR AGENDA 9. Consider, Discuss and Take Action on Approving Ordinance # 15-8-1, An Ordinance Amending the Employee Retirement System, Defined Benefit Plan for City of Eufaula & Eufaula Public Works Authority, Oklahoma; Providing Retirement Benefits for Eligible Employees of City of Eufaula & Eufaula Public Works Authority, Oklahoma; Pertaining to the Definition of Employee; Providing for Repealer and Severability; and Declaring an Emergency, or take any Other Appropriate Action. a. Motion to Approve or Disapprove Attaching Emergency Clause to Ordinance #15-8-1. 10. Consider Discuss and Take Action on Ordinance #15-8-2, An Ordinance Adopting an Employee Retirement System, Defined Contribution Plan for the Position of City Manager for the City of Eufaula & Eufaula Public Works Authority, Oklahoma; Providing Retirement Benefits for Eligible Employees of the City for Eufaula & Eufaula Public Works Authority, Oklahoma; Providing for Purpose and Organization; Providing for Definitions; Providing for Eligibility and Participation; Providing for Employer and Employee Contributions; Providing for Accounting, Allocation, and Valuation; Providing Benefits; Providing Required Notice; Providing for Amendments and Termination; Providing for Transfer to and From Other Plans, Creating a Committee and Providing for Powers, Duties, and Rights of Committee; Providing for Payment of Certain Obligations; Providing for Duration and Payment of Expenses; Providing for Effective Date; Providing for Vesting Schedules; Providing for a Fund to Finance the System to be Pooled with Other Incorporated Cities, Towns and Their Agencies and Instrumentalities for Purposes of Administration, Management, and Investment as part of the Oklahoma Municipal Retirement Fund; Providing for Payment of All Contributions Under the System to the Oklahoma Municipal Retirement Fund for Management and Investment; Providing for Non-Alienation of Benefits and Loss of Benefits for Cause; Adopting Those Amendments Mandated by the Internal Revenue Code; Providing for Employer Pickup of Required Contributions; Providing for Repealer and Severability; and Declaring an Emergency, or take any Other Appropriate Action. a. Motion to Approve or Disapprove Attaching Emergency Clause to Ordinance #15-8-2. 11. Consider, Discuss and Take Action on Approving Resolution #15-8-1, A Resolution of the City Council of the City of Eufaula, Whereby the Council of the City of Eufaula Resolves to Declare a Vacancy in Two (2) Positions of the Planning and Zoning Commission, And Further Resolves to Re-Establish Terms for the Remaining Three (3) Positions, or take any Other Appropriate Action. 12. Consider, Discuss ant Take Action on Approving The Firefighter Property Transfer Release between the Oklahoma Department of Agriculture, Food and Forestry, Forestry Division and the City of Eufaula, pertaining to Freightliner M916A3 VIN #1FULATCG87PZ and Authorizing Mayor to Sign Documentation or take any Other Appropriate Action. 13. RECOGNIZE CITIZENS WISHING TO SPEAK TO THE MAYOR AND COUNCIL. Note: Under Oklahoma Law, the Council Members are prohibited from discussing or taking any action on items not on today’s agenda. 14. CITY MANAGER REPORT GREG BUCKLEY15. CITY ATTORNEY REPORT KAY WALL 16. REMARKS AND INQUIRIES BY CITY COUNCIL 17. ANNOUNCEMENTS 18. Consider an Executive Session to Discuss and Take Possible Action on the Following: Pursuant to Section Title 25 O.S. § 307 B (4), Consider Convening in Executive Session to Discuss CV-2015-31 White Hall Properties, LLC vs. The City of Eufaula, Oklahoma, and if Necessary take Appropriate Action in Open Session. 19. Motion to Return to Regular Session. 20. Motion to Approve or Disapprove Any Action Necessitated Related to Executive Session. 21. ADJOURNMENT AGENDA EUFAULA PUBLIC WORKS AUTHORITYAUGUST 3, 2015- 5:00 P.M. 22. ROLL CALL / ATTENANCE CITY CLERK, VALARIE COX 23. PAYING OF CLAIMS: EUFAULA PUBLIC WORKS AUTHORITY24. ADJOURNMENT Posted @ City Hall, 64 Memorial Drive, Eufaula, OK 74432 July 1, 2015 @ 4:00 P.M. CITY OF EUFAULA, OK Community Center First & High Street Eufaula, OK 74432 MEETING AGENDA Monday, July 6, 2015 5:00 p.m. City Council, Eufaula Public Works Authority, Eufaula Industrial Authority, Eufaula Economic Development Authority, and Eufaula Downtown Redevelopment Authority The City of Eufaula encourages participation from all its citizens in public meetings. If participation is not possible due to a disability, notify the City Clerk, in writing, at least forty eight hours prior to the scheduled meeting and necessary accommodations will be made (ADA 28CRF/36). Council Rules of Decorum limit citizen comments on agenda items, non-agenda items, and public hearings to five (5) minutes. Any person desiring to address the Council during such period is required to sign in with the City Clerk, provide their name, address and specify the agenda item they wish to address. Remarks shall be directed to the matter being considered and the speaker is allowed to speak only one time. If written materials are to be submitted ten (10) copies should be made available, and may not be returned. Under Oklahoma Law, the Council Members are prohibited from discussing or taking any action on items not on today’s agenda. City Council Mayor James Duty Vice Mayor Donald Berryhill Council Member Roger Barton Council Member Frank Davis Council Member Nick Pendley AGENDA EUFAULA CITY COUNCIL July 6, 2015- 5:00 P.M. 1. CALL TO ORDER MAYOR JAMES DUTY 2. INVOCATION REV. MIKE BRANNON 3. PLEDGE OF ALLEGIANCE MAYOR JAMES DUTY 4. ROLL CALL /ATTENDANCE DPTY CITY CLERK, VALARIE COX 5. APPROVAL OF MINUTES A. REGULAR COUNCIL MEETING June 1, 2015 B. SPECIAL COUNCIL MEETING June 18, 2015 6. APPROVAL OF THE TREASURER’S REPORT ENDING JUNE 30, 2015. 7. PAYING OF CLAIMS: CITY OF EUFAULA REGULAR BUSINESS 8. Consider, Discuss and Take Action on Appointing Janelle McKnight to the Eastern Oklahoma District Library System’s Board of Trustees. 9. Consider Discuss and Take Action on Declaring the 1995 Ford F-150 XL VIN #1FTEF15Y05LB46280 as Surplus Property. 10. Consider, Discuss and Take Action on Approving Commercial Lease (Usage) Agreement between the City of Eufaula and Sequoyah Adair Cherokee County Nutrition. 11. Consider, Discuss and Take Action on Whether or Not to Advertise for the Following City Positions: Clerk, Treasurer, Encumbrance Clerk and A Clerical Position. 12. ACTING CITY MANAGER REPORT FRANK KUCISH 13. TREASURER REPORT GREG ANDERSON 14. CITY ATTORNEY REPORT KAY WALL 15. RECOGNIZE CITIZENS WISHING TO SPEAK TO THE MAYOR AND COUNCIL. Note: Under Oklahoma Law, the Council Members are prohibited from discussing or taking any action on items not on today’s agenda. 16. REMARKS AND INQUIRIES BY CITY COUNCIL 17. ANNOUNCEMENTS 18. Consider an Executive Session to Discuss and Take Possible Action on the Following: Pursuant to Section Title 25 O.S. § 307 B (4), Consider Convening in Executive Session to Discuss CV-2015-31 White Hall Properties, LLC vs. The City of Eufaula, Oklahoma, and if Necessary take Appropriate Action in Open Session. 19. ADJOURNMENT AGENDA EUFAULA PUBLIC WORKS AUTHORITY July 6, 2015-5:00 P.M. 22. ROLL CALL / ATTENDANCE DEPUTY CITY CLERK, VALARIE COX 23. PAYING OF CLAIMS: EUFAULA PUBLIC WORKS AUTHORITY 24. ADJOURNMENT Posted @ City Hall, 64 Memorial Drive, Eufaula, OK 74432, June 16,2015 @ 8:36 a.m. CITY OF EUFAULA,OK Community Center First & High Street Eufaula,OK 74432 MEETING AGENDA - SPECIAL MEETING Thursday, June 18,2015 5:00 p.m. City Council, Eufaula Public Works Authority, Eufaula Industrial Authority, Eufaula Economic Development Authority, and Eufaula Downtown Redevelopment Authority The City of Eufaula encourages participation from all its citizens in public meetings. If participation is not possible due to a disability, notify the City Clerk, in writing, at least forty eight hours prior to the scheduled meeting and necessary accommodations will be made (ADA 28CRF/36). Council Rules of Decorum limit citizen comments on agenda items, non-agenda items, and public hearings to five (5) minutes. Any person desiring to address the Council during such period is required to sign in with the City Clerk, provide their name, address and specify the agenda item they wish to address. Remarks shall be directed to the matter being considered and the speaker is allowed to speak only one time. If written materials are to be submitted ten (10) copies should be made available, and may not be returned. Under Oklahoma Law, the Council Members are prohibited from discussing or taking any action on items not on today’s agenda. City Council Mayor James Duty Vice Mayor Donald Berryhill Council Member Roger Barton Council Member Frank Davis Council Member Nick Pendley AGENDA EUFAULA CITY COUNCIL - SPECIAL MEETING June 18,2015 5:00 p.m. 01. Call to Order- James Duty, Mayor 02. Roll Call/ Attendance- Becky Anderson,Clerk CONSENT AGENDA All matters listed under the Consent Agenda are considered to be routine by the City Council and will be enacted by one motion. There will not be separate discussion of these items. If discussion is desired, that item will be removed from the Consent Agenda and will be considered separately. The item will then be placed in its proper order on the regular meeting and will be considered at that time. 03. Consider, Discuss and Take Action on Proposed FY 2015-2016 Budget Resolution #15-6-2 04. Consider, Discuss and Take Action on FY 2014-2015 Supplement Resolution # 15-6-3 05. Consider, Discuss and Take Action on FY 2014-2015 Supplement Resolution # 15-6-4 06. Consider, Discuss and Take Action on FY 2015-2016 Commercial Insurance Policy Renewal 07. Announcements08. Motion to Adjourn City Council Meeting Respectfully, JAMES DUTY, Mayor City of Eufaula AGENDA EUFAULA PUBLIC WORKS AUTHORITY JUNE 18,2015 5:00 P.M. 09. CALL TO ORDER- JAMES DUTY, Mayor10. ROLL CALL / ATTENDANCE- BECKY ANDERSON, Clerk CONSENT AGENDA 11. Consider, Discuss and Take Action on FY 2014-2015 Supplemental Budget Resolution # 15-6-5 12. Consider, Discuss and Take Action of the Purchase of a Public Works Truck from Eufaula Ford. 13. Motion to Adjourn Eufaula Public Works Authority Respectfully, JAMES DUTY, Chairman EPWA Posted @ City Hall, 64 Memorial Drive, Eufaula, OK 74432, on December 31, 2014 @ 4:00 p.m. TO: EUFAULA CITY COUNCIL MEMBERS FROM: SELINA JAYNE-DORNAN, MAYOR TYPE OF MEETING: EUFAULA CITY COUNCIL MEETING – REGULAR SESSION DATE & TIME: MONDAY, JANUARY 5, 2015 @ 5:00 P.M. LOCATION: EUFAULA COMMUNITY CENTER, FIRST AND HIGH STREET, EUFAULA, OK 74432 THE CITY OF EUFAULA ENCOURAGES PARTICIPATION FROM ALL ITS CITIZENS. IF PARTICIPATION AT A PUBLIC MEETING ISN’T POSSIBLE DUE TO A DISABILITY, NOTIFICATION TO THE CITY CLERK AT LEAST 24 HOURS PRIOR TO SCHEDULED MEETING IS ENCOURAGED TO MAKE THE NECESSARY ACCOMMODATION. AGENDA 01. Invocation 02. Roll Call/ Attendance CONSENT AGENDA All matters listed under the Consent Agenda are considered to be routine by the City Council and will be enacted by one motion. There will not be separate discussion of these items. If discussion is desired, that item will be removed from the Consent Agenda and will be considered separately. The item will then be placed in its proper order on the regular meeting and will be considered at that time. 03. Approval Of The December 8, 2014 Minutes 04. Approval Of The Treasurer’s Report Ending 11/28/2014 05. Approval For Paying Of Claims: City Of Eufaula 06. Approval of Code Enforcement Officer Job Description. ITEMS REMOVED FROM CONSENT AGENDA SCHEDULED BUSINESS 07. Acceptance Of Reports: a. Fire Chief Cliff Shatswell b. Chief Don Murray c. PWA Director Todd Warren d. Legal Update By City Attorney Kay e. Code Enforcement Joshua Hendrickson 08. Hearing of Citizens Related To Listed Agenda Items 09. LaDonna Sinning, Arledge & Associates, PC, Reviews FY 13-14 Audit. a) Motion To Accept The Audit As Presented. 10. Presentation By Phatt Matt Enterprises, LLC Representative Regarding Alleged Default Of Concession Agreement. 11. Proposed Executive Session For The Purpose Of Discussing Potential Litigation With City Attorney Regarding Default Of Phatt Matt Enterprises, LLC With Terms Of Concession Agreement As Authorized By 25 O.S. § 307.B.4. 12. Return To Regular Session 13. Motion To Confirm, Rescind Or Modify Prior Action To Pursue Default By Phatt Matt Enterprises LLC. 14. Consider, Discuss And Take Action On Inter-Local Agreement Between The Eufaula Fire Department And The McIntosh County 911 Trust. 15. Consider, Discuss And Take Action On Inter-Local Agreement Between The Eufaula Police Department And The McIntosh County 911 Trust. 16. Discussion And Any Action On UT Phone System Installation Progress. 17. Consider, Discuss And Take Action On Amendment #7 To Cobb Engineering Contract. 18. Discussion And Authorization For Mayor To Sign Corps of Engineers Supplemental To City Easement #DACW56-2-05-098. 19. Consider, Discuss And Take Action On The Hiring Of Two Additional Police Officers, Bringing Department To Full Staff. 20. Consider, Discuss And Take Action On Ordinance #15-1-1, Persons Liable For Punishment. 21. Consider, Discuss And Take Action On Election Resolution # 15-1-1. 22. Council Members Report From Constituents In Their Respective Wards. 23. Mayor’s Update. 24. Other Business 25. Motion to Adjourn City Council Meeting SELINA JAYNE-DORNAN, Mayor Posted @ City Hall, 64 Memorial Drive, Eufaula, OK 74432, on December 31, 2014 @ 4:00 p.m. TO: EUFAULA PUBLIC WORKS AUTHORITY MEETING FROM: CHAIRMAN SELINA JAYNE-DORNAN TYPE OF MEETING: EUFAULA PUBLIC WORKS AUTHORITY – REGULAR SESSION DATE & TIME: MONDAY, JANUARY 5, 2015 @ 5:30 P.M. (Or at conclusion of City Council Meeting) LOCATION: EUFAULA COMMUNITY CENTER, FIRST AND HIGH STREET, EUFAULA, OK 74432 THE EUFAULA PUBLIC WORKS AUTHORITY ENCOURAGES PARTICIPATION FROM ALL ITS CITIZENS. IF PARTICIPATION AT A PUBLIC MEETING ISN’T POSSIBLE DUE TO A DISABILITY, NOTIFICATION TO THE CITY CLERK AT LEAST 24 HOURS PRIOR TO SCHEDULED MEETING IS ENCOURAGED TO MAKE THE NECESSARY ACCOMMODATION. AGENDA 26. Member’s Attendance. CONSENT AGENDA All matters listed under the Consent Agenda are considered to be routine by the City Council and will be enacted by one motion. There will not be separate discussion of these items. If discussion is desired, that item will be removed from the Consent Agenda and will be considered separately. The item will then be placed in its proper order on the regular meeting and will be considered at that time. 27. Approval of December 8, 2014 Minutes 28. Motion To Approve Or Disapprove Paying Of Claims: Eufaula Public Works Authority ITEMS REMOVED FROM CONSENT AGENDA SCHEDULED BUSINESS 29. Motion to Adjourn Public Work Authority Meeting. SELINA JAYNE-DORNAN, CHAIRMAN December 2014 Agenda
Posted @ City Hall, 64 Memorial Drive, Eufaula, OK 74432, on December 4, 2014 @ 1:00 p.m. TO: EUFAULA CITY COUNCIL MEMBERS FROM: SELINA JAYNE-DORNAN, MAYORTYPE OF MEETING: EUFAULA CITY COUNCIL MEETING – REGULAR SESSIONDATE & TIME: MONDAY, DECEMBER 8, 2014 @ 5:00 P.M. LOCATION: EUFAULA READINESS CENTER (ARMORY) CONFERENCE ROOM – 48 MEMORIAL DRIVE, EUFAULA, OK 74432THE CITY OF EUFAULA ENCOURAGES PARTICIPATION FROM ALL ITS CITIZENS. IF PARTICIPATION AT A PUBLIC MEETING ISN’T POSSIBLE DUE TO A DISABILITY, NOTIFICATION TO THE CITY CLERK AT LEAST 24 HOURS PRIOR TO SCHEDULED MEETING IS ENCOURAGED TO MAKE THE NECESSARY ACCOMMODATION. AGENDA01. Invocation 02. Roll Call/ Attendance CONSENT AGENDAAll matters listed under the Consent Agenda are considered to be routine by the City Council and will be enacted by one motion. There will not be separate discussion of these items. If discussion is desired, that item will be removed from the Consent Agenda and will be considered separately. The item will then be placed in its proper order on the regular meeting and will be considered at that time. 03. Approval Of The November 3, 2014 Minutes 04. Approval Of The Treasurer’s Report Ending 10/31/2014 05. Approval For Paying Of Claims: City Of Eufaula 06. Approval Of Annual Employee Bonuses At The Same Rate As 2013. 07. Approval of Code Enforcement Officer Job Description. ITEMS REMOVED FROM CONSENT AGENDASCHEDULED BUSINESS 08. Acceptance Of Reports: a. Fire Chief Cliff Shatswell b. Chief Don Murray c. PWA Director Todd Warren d. Legal Update By City Attorney Kay09. Hearing of Citizens Related To Listed Agenda Items 10. Deloris Roye Discusses Water Quality And Road Conditions. 11. Consider, Discuss And Take Action On Resolution #14-12-1, Supporting Millennium Eufaula Phase II, LLC.12. Consider, Discuss And Take Action On Moving Forward With 50/50 Parks Grant Project.13. Consider, Discuss And Take Action On Paying of CEC Claim, Airport Project #3-40-0029-008-2014, For $20,140.00.14. Consider, Discuss And Take Action On Paying Of T. McDonald Construction, Inc. Pay Request #2, For $143,093.17, On Airport Project #3-40-008-2014.15. Consider, Discuss And Take Action On Change Order #3, Airport Project #3-40-008-2014, Increasing The Quantity Of Pavement. 16. Update On Healthy Community Grant And Presentation Of Proposed Use.a) Affirmation Of Proposed Use.17. Consider, Discuss And Take Action On Amendment #7 To Cobb Engineering Contract.18. Recreation Program: a) Clarification By Council On Delineation of Recreational Program b) Motion To Approve Ordinance #14-12-1, Creating And Defining The Purpose Of The Recreation Commission. c) Affirmation On Purchasing Policies And Procedures.d) Affirmation Of Inventory Procedures And Designation Of Authorized Representative. 19. Consider, Discuss And Take Action On Advertising For Resumes For City Manager Position.20. Council Members Report From Constituents In Their Respective Wards.21. Mayor’s Update.22. Other Business23. Motion to Adjourn City Council Meeting SELINA JAYNE-DORNAN, Mayor Posted @ City Hall, 64 Memorial Drive, Eufaula, OK 74432, on December 4, 2014 @ 1:00 p.m.TO: EUFAULA PUBLIC WORKS AUTHORITY MEETING FROM: CHAIRMAN SELINA JAYNE-DORNAN TYPE OF MEETING: EUFAULA PUBLIC WORKS AUTHORITY – REGULAR SESSION DATE & TIME: MONDAY, DECEMBER 8, 2014 @ 5:30 P.M. (Or at conclusion of City Council Meeting) LOCATION: EUFAULA READINESS CENTER (ARMORY) CONFERENCE ROOM – 48 MEMORIAL DRIVE, EUFAULA, OK 74432 THE EUFAULA PUBLIC WORKS AUTHORITY ENCOURAGES PARTICIPATION FROM ALL ITS CITIZENS. IF PARTICIPATION AT A PUBLIC MEETING ISN’T POSSIBLE DUE TO A DISABILITY, NOTIFICATION TO THE CITY CLERK AT LEAST 24 HOURS PRIOR TO SCHEDULED MEETING IS ENCOURAGED TO MAKE THE NECESSARY ACCOMMODATION. AGENDA24. Member’s Attendance. CONSENT AGENDAAll matters listed under the Consent Agenda are considered to be routine by the City Council and will be enacted by one motion. There will not be separate discussion of these items. If discussion is desired, that item will be removed from the Consent Agenda and will be considered separately. The item will then be placed in its proper order on the regular meeting and will be considered at that time. 25. Approval of November 3, 2014 Minutes 26. Motion To Approve Or Disapprove Paying Of Claims: Eufaula Public Works AuthorityITEMS REMOVED FROM CONSENT AGENDASCHEDULED BUSINESS 27. Motion to Adjourn Public Work Authority Meeting. SELINA JAYNE-DORNAN, CHAIRMAN November 2014 Agenda﻿
Posted @ City Hall, 64 Memorial Drive, Eufaula, OK 74432, on October 30, 2014 @ 1:30 p.m. TO: EUFAULA CITY COUNCIL MEMBERS FROM: SELINA JAYNE-DORNAN, MAYORTYPE OF MEETING: EUFAULA CITY COUNCIL MEETING – REGULAR SESSIONDATE & TIME: MONDAY, NOVEMBER 3, 2014 @ 5:00 P.M. LOCATION: EUFAULA READINESS CENTER (ARMORY) CONFERENCE ROOM – 48 MEMORIAL DRIVE, EUFAULA, OK 74432THE CITY OF EUFAULA ENCOURAGES PARTICIPATION FROM ALL ITS CITIZENS. IF PARTICIPATION AT A PUBLIC MEETING ISN’T POSSIBLE DUE TO A DISABILITY, NOTIFICATION TO THE CITY CLERK AT LEAST 24 HOURS PRIOR TO SCHEDULED MEETING IS ENCOURAGED TO MAKE THE NECESSARY ACCOMMODATION. AGENDA 01. Invocation 02. Roll Call/ Attendance CONSENT AGENDAAll matters listed under the Consent Agenda are considered to be routine by the City Council and will be enacted by one motion. There will not be separate discussion of these items. If discussion is desired, that item will be removed from the Consent Agenda and will be considered separately. The item will then be placed in its proper order on the regular meeting and will be considered at that time. 03. Approval Of The October 6, 2014 Minutes 04. Approval Of The Treasurer’s Report Ending 9/30/2014 05. Approval Of CIC Computer Annual Program/Support Agreement. 06. Approval For Paying Of Claims: City Of Eufaula 07. Acknowledgement Of Fairgrounds Lease From McIntosh County CommissionersTo McIntosh County Fair Board.ITEMS REMOVED FROM CONSENT AGENDA SCHEDULED BUSINESS 08. Discussion And Confirmation Of Mayor’s Appointment of For Ward III Council Seat Vacancy. 09. Acceptance Of Reports: a. Fire Chief Cliff Shatswell b. Chief Don Murray c. PWA Director Todd Warren d. Legal Update By City Attorney Kay 10. Council Members Report From Constituents In Their Respective Wards.11. Mayor’s Update.12. Hearing of Citizens Related To Listed Agenda Items 13. Jonathan Arp, OK. Dept. of Transportation, Discusses Future Resurfacing Of Main Street.14. Tom Edwards, Creek Nation, Discusses Plans For Walking Trails. a) Motion To Approve Or Disapprove Or Modify Plans.15. Presentation By Ben Oglesby On Revenue Variables Related To CIP, Sales Tax And Water Rates.a) Motion To Approve Or Disapprove Any Necessitated Action Related To Rates. 16. Consider, Discuss and Take Action on a Work Order for Professional Services to Infrastructure Solutions Group LLC, d/b/a Mehlburger Brawley to perform an Evaluation of the water distribution system in the Section of Town bounded by Broadway Ave, the Railroad Tracks on the West and the Lake on the North and East in the amount of $3,500.00. 17. Sheila Edwards Discusses 50/50 Grant Application For Restrooms.a) Motion To Approve Or Disapprove Authorizing The Mayor To Proceed With Application. 18. Aaron Jennings, Redemption Brigade, Discusses The City’s Sponsoring Of A Youth Skateboard Program.19. Consider, Discuss And Take Action On Installation Of Storage Building At Eufaula Memorial Library.20. Consider, Discuss And Take Action On Authorizing The Eufaula Area Arts Council To Proceed With A Cultural District Initiative Through The OK Arts Council, With An Expense Of Up To $5,000.21. Consider, Discuss And Take Action On Authorizing The Insertion Of A Community Survey Into The Water Bills.22. Consider, Discuss And Take Action On Declaring Six Police Units As Surplus Property. 23. Consider, Discuss And Take Action On Ordinance # 14-11-1, Amending the Employee Retirement System Defined Benefit Plan, Incorporating the Definition of Spouse. a) Motion To Approve Or Disapprove Attaching Emergency Clause To Ordinance #14-11-1. 24. Consider, Discuss And Take Action On 2015 Holiday And Meeting Schedule. 25. Consider, Discuss And Take Action On Computer Hardware Quarterly Maintenance Contract. 26. Consider, Discuss And Take Action On Allegations That Thomas Marine Dockside, LLC Is Operating Within the Concession Area Of Eufaula Partners LLC.27. Motion To Go Into Executive Session For The Purpose Of Discussing The Hiring Of Ed Tinker As Part-Time Administrator As Authorized By 25 O.S. § 307.B.1.28. Motion To Return To Regular Session.29. Motion To Approve Or Disapprove Any Action Necessitated Related To Executive Session. 30. Consider, Discuss And Take Action On Job Description For Administrative Assistant And Utilities Clerk.31. Motion To Go Into Executive Session For The Purpose Of Discussing Position And Wages of Administrative Assistant And Utilities Clerk As Authorized By 25 O.S. § 307.B.1. 32. Motion To Return To Regular Session. 33. Motion To Approve Or Disapprove Any Action Necessitated Related To Executive Session. 34. Consider, Discuss And Take Action On Eufaula Planning & Zoning Board Recommendation To Adopt Ordinance # 14-11-2, Commercial Property. a) Motion To Approve Or Disapprove Attaching Emergency Clause To Ordinance #14-11-2. 35. Discussion Of Recreational Program:a) Motion To Approve Or Disapprove Recreation Committee By-Lawsb) Projection Report By Recreation Committeec) Clarification By Council On Delineation of Recreational Program d) Motion To Approve Or Disapprove Contract With Recreation Committee e) Affirmation On Purchasing Policies And Procedures f) Affirmation Of Inventory Procedures And Designation Of Authorized Representative 36. Motion To Consider, Discuss And Take Action On Annual Employee Bonuses. 37. Consider, Discuss And Take Action On Postponing The Re-codification Of Codes In Consideration Of The Change In Form of Government. 38. Consider, Discuss And Take Action On Paying of CEC Claim, Airport Project #3-40-0029-008-2014, For $20,140.00. 39. Consider, Discuss And Take Action On Paying Of T. McDonald Construction, Inc. Pay Request #1, For $65,747.69, On Airport Project #3-40-008-2014. 40. Consider, Discuss And Take Action Related To Default Of Amphitheater Contract. 41. Other Business 42. Motion to Adjourn City Council Meeting Posted @ City Hall, 64 Memorial Drive, Eufaula, OK 74432, on October 30, 2014 @ 1:30 p.m. TO: EUFAULA PUBLIC WORKS AUTHORITY MEETING FROM: CHAIRMAN SELINA JAYNE-DORNAN TYPE OF MEETING: EUFAULA PUBLIC WORKS AUTHORITY – REGULAR SESSIONDATE & TIME: MONDAY, NOVEMBER 3, 2014 @ 5:30 P.M. (Or at conclusion of City Council Meeting) LOCATION: EUFAULA READINESS CENTER (ARMORY) CONFERENCE ROOM – 48 MEMORIAL DRIVE, EUFAULA, OK 74432 THE EUFAULA PUBLIC WORKS AUTHORITY ENCOURAGES PARTICIPATION FROM ALL ITS CITIZENS. IF PARTICIPATION AT A PUBLIC MEETING ISN’T POSSIBLE DUE TO A DISABILITY, NOTIFICATION TO THE CITY CLERK AT LEAST 24 HOURS PRIOR TO SCHEDULED MEETING IS ENCOURAGED TO MAKE THE NECESSARY ACCOMMODATION.AGENDA 43. Member’s Attendance.CONSENT AGENDA All matters listed under the Consent Agenda are considered to be routine by the City Council and will be enacted by one motion. There will not be separate discussion of these items. If discussion is desired, that item will be removed from the Consent Agenda and will be considered separately. The item will then be placed in its proper order on the regular meeting and will be considered at that time. 44. Approval of October 6, 2014 Minutes45. Motion To Approve Or Disapprove Paying Of Claims: Eufaula Public Works AuthorityITEMS REMOVED FROM CONSENT AGENDASCHEDULED BUSINESS 46. Consider, Discuss and Take Action on a Work Order for Professional Services to Infrastructure Solutions Group LLC, d/b/a Mehlburger Brawley to perform an Evaluation of the water distribution system in the Section of Town bounded by Broadway Ave, the Railroad Tracks on the West and the Lake on the North and East in the amount of $3,500.00.47. Consider, Discuss And Take Action On Financing Of Water Plant Generator. a) Motion To Approve Or Disapprove Authorizing The Mayor To Proceed With Bid Documents.48. Consider, Discuss And Take Action On Melburger Brawley Recommendation To Pay Jones Construction For Wastewater Treatment Plant Add-On In The Amount Of $4900.00 (CWSRF Loan).49. Consider, Discuss And Take Action On Hiring Of A Part-Time Employee To Replace Position Left By Jason Waller.50. Motion to Adjourn Public Work Authority Meeting. 0 Comments
Posted @ City Hall, 64 Memorial Drive, Eufaula, OK 74432, on September 4, 2014 @ 3:00 p.m. TO: EUFAULA CITY COUNCIL MEMBERS FROM: SELINA JAYNE-DORNAN, MAYORTYPE OF MEETING: EUFAULA CITY COUNCIL MEETING – REGULAR SESSIONDATE & TIME: MONDAY, SEPTEMBER 8, 2014 @ 5:00 P.M. LOCATION: EUFAULA READINESS CENTER (ARMORY) CONFERENCE ROOM – 48 MEMORIAL DRIVE, EUFAULA, OK 74432THE CITY OF EUFAULA ENCOURAGES PARTICIPATION FROM ALL ITS CITIZENS. IF PARTICIPATION AT A PUBLIC MEETING ISN’T POSSIBLE DUE TO A DISABILITY, NOTIFICATION TO THE CITY CLERK AT LEAST 24 HOURS PRIOR TO SCHEDULED MEETING IS ENCOURAGED TO MAKE THE NECESSARY ACCOMMODATION. AGENDA01.	Invocation 02.	Roll Call/ Attendance CONSENT AGENDAAll matters listed under the Consent Agenda are considered to be routine by the City Council and will be enacted by one motion. There will not be separate discussion of these items. If discussion is desired, that item will be removed from the Consent Agenda and will be considered separately. The item will then be placed in its proper order on the regular meeting and will be considered at that time.03.	Approval of the August 4, 2014 Minutes 04.	Approval of the Treasurer’s Report ending 7/31/201406.	Approval for Paying Of Claims: City Of Eufaula 07. Approval of Resolution # 14-9-1, Accepting A Federal Aviation Grant For Rehabilitation Of The Taxi Lane And Expansion of Terminal Apron, And Authorizing The Mayor To Execute The Grant Agreement And Necessary Documents.08.	Approval of Budget Resolution #14-9-3, Amending Budget As Approved By Council August 4, 2014. ITEMS REMOVED FROM CONSENT AGENDA SCHEDULED BUSINESS 10. Acceptance of Reports: a. Fire Chief Cliff Shatswell b. Chief Don Murray – Acknowledgement of Resignation of Dispatcher Anita Beal and Officer Ronnie Ross c. PWA Director Todd Warren d. Legal Update By City Attorney Kay Wall 11. Hearing of Citizens Related To Listed Agenda Items. 12. Presentation by OG&E Representative, Mike Ruby, Community Affairs Manager, Regarding Compliance With EPA Regional Haze Rules. 13. Don Nichols and Kenny Beale discuss South point/Wildlife Department Project. 14. Glenna McBride gives progress report on WPA Building. 15. Consider, Discuss And Take Action On Authorizing Eufaula Area Arts Council To Winterize And Add Windows To WPA Building. 16. Consider, Discuss and Take Action On Inter-local Agreement Between The City of Eufaula and McIntosh County 911 Trust, Creating Incentive Pay For 911 Dispatchers. 17. Consider, Discuss and Take Action On Allegations That Thomas Marine Dockside, LLC Is Operating Within The Concession Area Of Eufaula Partners LLC. 18. Motion To Approve Or Disapprove Rescinding Action Taken August 4, 2014, Approving $2173.50 For The Eufaula Youth Football Program For Equipment. 19. Consider, Discuss And Take Action On Agreement With Eufaula Youth Football, As Submitted. 20. Approval of Ordinance #14-9-1, Amending Section 4-131.B.1, Animal Shelter, Amending The Retrieval Time By Owners Of Their Pets. a.	Motion To Approve Or Disapprove Attaching The Emergency Clause 21. Motion To Enter Into Executive Session For The Purpose Of Discussing Negotiations With The Fraternal Order Of Police (FOP), Lodge 207, For The Collective Bargaining Agreement For The Fiscal Years 2014-2015, 2015-2016, And 2016-2017, As Authorized By 25. O.S. §207.B.2.22. Return To Regular Session.23. Consider And Take Action, Authorizing The Mayor To Execute The Collective Bargaining Agreement With The Fraternal Order Of Police (FOP) Lodge 207, For Fiscal Years 2014-2015, 2015-2016 And 2016-2017.24. Police Chief Don Murray Discusses The Resignation Of Officer Ronnie Ross.25.	Consider, Discuss And Take Action On Hiring One Police Officer.26.	Police Chief Don Murray Discusses The Hiring Of An Individual For Code Enforcement /Animal Control.27.	Consider, Discuss And Take Action On Proceeding With The Hiring For Code Enforcement/Animal Control.28.	Consider And Possible Action To Approve An Amendment To Section 502 Of The Employee Handbook Regarding Holiday Pay For Employees Not Regularly Assigned To Work On A Designated Holiday.29.	Consider, Discuss And Take Action On Resolution # 14-9-2, Authorizing The Preparation of The 2015 REAP Grant Application And Designating The Purpose.30.	Consider, Discuss And Take Action On Creating Additional Wards.31.	Council Members Report from Constituents In Their Respective Wards.32.	Discussion Of Possible Hiring Of An Administrator.33.	Mayor’s Update.34.	Other Businessa.	Acknowledgement Of Jim Self Resignation.35.	Announcements. 36.	Motion to Adjourn City Council MeetingSELINA JAYNE-DORNAN, Mayor Posted @ City Hall, 64 Memorial Drive, Eufaula, OK 74432, on September 4, 2014 @ 3:00 p.m.TO: EUFAULA PUBLIC WORKS AUTHORITY MEETING FROM: CHAIRMAN SELINA JAYNE-DORNANTYPE OF MEETING: EUFAULA PUBLIC WORKS AUTHORITY – REGULAR SESSIONDATE & TIME: MONDAY, SEPTEMBER 8, 2014 @ 5:30 P.M. (Or at conclusion of City Council Meeting)LOCATION: EUFAULA READINESS CENTER (ARMORY) CONFERENCE ROOM – 48 MEMORIAL DRIVE, EUFAULA, OK 74432THE EUFAULA PUBLIC WORKS AUTHORITY ENCOURAGES PARTICIPATION FROM ALL ITS CITIZENS. IF PARTICIPATION AT A PUBLIC MEETING ISN’T POSSIBLE DUE TO A DISABILITY, NOTIFICATION TO THE CITY CLERK AT LEAST 24 HOURS PRIOR TO SCHEDULED MEETING IS ENCOURAGED TO MAKE THE NECESSARY ACCOMMODATION. AGENDA37.	Member’s Attendance. CONSENT AGENDAAll matters listed under the Consent Agenda are considered to be routine by the City Council and will be enacted by one motion. There will not be separate discussion of these items. If discussion is desired, that item will be removed from the Consent Agenda and will be considered separately. The item will then be placed in its proper order on the regular meeting and will be considered at that time.38.	Approval of August 4, 2014 Minutes39.	Motion To Approve Or Disapprove Paying Of Claims: Eufaula Public Works Authority40.	Approval Of Jerry’s Excavation, Inc.’s Pay Estimate No. 4 In The Amount Of $1,746.00 For The ODOT Utility Relocation Section A Water Project.41.	Approval Of Jerry’s Excavation, Inc.’s Pay Estimate No. 5 In The Amount Of $45,891.00 For The ODOT Utility Relocation Section B Sewer Project.42.	Approval Of Service Line Warranties Of America Marketing Agreement. ITEMS REMOVED FROM CONSENT AGENDA SCHEDULED BUSINESS43.	Motion to Adjourn Public Work Authority Meeting.SELINA JAYNE-DORNAN, CHAIRMAN AUGUST 12, 2014 AGENDA
Posted @ City Hall, 64 Memorial Drive, Eufaula, OK 74432, on August 8, 2014 @ 4:30 p.m. TO: EUFAULA CITY COUNCIL MEMBERS FROM: SELINA JAYNE-DORNAN, MAYOR TYPE OF MEETING: EUFAULA CITY COUNCIL MEETING - SPECIAL SESSION DATE & TIME: TUESDAY, AUGUST 12, 2014 @ 5:00 P.M. LOCATION: EUFAULA READINESS CENTER (ARMORY) CONFERENCE ROOM – 48 MEMORIAL DRIVE, EUFAULA, OK 74432 THE CITY OF EUFAULA ENCOURAGES PARTICIPATION FROM ALL ITS CITIZENS. IF PARTICIPATION AT A PUBLIC MEETING ISN’T POSSIBLE DUE TO A DISABILITY, NOTIFICATION TO THE CITY CLERK AT LEAST 24 HOURS PRIOR TO SCHEDULED MEETING IS ENCOURAGED TO MAKE THE NECESSARY ACCOMMODATION. AGENDA 01. Roll Call/ Attendance 02. Motion to enter into Executive Session for the propose of discussing negotiations with the Fraternal Order of Police, Lodge 207 for the Collective Bargaining Agreement for the Fiscal Years 2014-2015, 2015-2016, 2016-2017 as authorized by 25 O.S.§207.B.2. 03. Return to Regular Session 04. Consideration and possible action to authorize the Mayor to execute a Collective Bargaining Agreement with the Fraternal Order of Police, Lodge 207, for Fiscal Years 2014-2015, 2015-2016 and 2016-2017. 05. Motion to Adjourn City Council Meeting. Respectfully, Selina Jayne- Dornan, Mayor Council Meeting - Special Session
FY 2014-2015 Budget Hearing
FY-12 CDBG GRANT, SEWER REHAB; FINAL PERFORMANCE HEARING
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