Source: http://byron.infocouncil.biz/Open/2018/12/OC_13122018_ATT_782.htm
Timestamp: 2020-07-04 15:35:05
Document Index: 417920544

Matched Legal Cases: ['Art 7', 'art.\n8', 'art 5', 'art\n1', 'art 5', 'art 5', 'art 5', 'art 5', 'art 5']

Attachments of Ordinary Meeting - 13 December 2018
9.1 Cycle Racks for Mullumbimby
Attachment 1... Technical Drawings................................................................................... 4
Attachment 2... Quote Stainless.......................................................................................... 5
Attachment 3... Quote - Steel.............................................................................................. 6
Attachment 4... Design Invoice........................................................................................... 7
11.1 Byron Shire Council Submissions and Grants as at 30 November 2018
Attachment 1... BSC Grants Register at 30 November 2018............................................. 8
13.2 Revised Draft Community Engagement Policy
Attachment 1... Draft Revised Community Engagement Policy...................................... 10
13.3 Disaster Dashboard Website
Attachment 1... Disaster Dashboard Investigation............................................................ 28
13.4 Road Transport (General) Amendment (Parking Fine Flexibility and Grace Period) Regulation 2018
Attachment 1... Letter from NSW Treasurer..................................................................... 32
13.5 Meeting Schedule 2019
Attachment 1... Council Meeting Matrix 2019 - Including Planning Meeting.................... 39
Attachment 2... Council meeting matrix 2019 - No Planning Meeting.............................. 40
13.6 Review of Mullumbimby Outside School Hours Care Service
Attachment 1... Mullumbimby OSHC Room photos......................................................... 43
13.8 PLANNING - 24.2018.64.1 - Development Control Plan (DCP) 2010 Chapter 17 and 2014 Part A amendments - public exhibition and notification of development applications
Attachment 1... 24.2018.64.1 DCP 2010 - Advertising and Notification of Development ~ Chapter 17............................................................................................................. 46
Attachment 2... 24.2018.64.1 Byron Shire DCP 2014 Part A Preliminary...................... 62
13.11 24.2018.48.1 Amendment to Byron DCP 2014: Chapter D8 - Public Art
Attachment 1... 24.2018.48.1 - [DRAFT] Byron Shire DCP 2014 Chapter D8 Public Art (marked up copy)...................................................................................................... 111
Attachment 2... 24.2018.48.1 - [DRAFT] Byron Shire DCP 2014 Chapter D8 Public Art (clean copy)............................................................................................................... 123
Attachment 3... 24.2018.47.1 - Proposed Changes to Byron DCP 2014: Part A, Appendix A1 Dictionary............................................................................................... 134
Attachment 4... Template - Form of Special Disclosure of Pecuniary Interest.............. 135
Attachment 1... Alpha Acoustics Report_Environmental Noise Compliance - Barrio Bar and Restaurant (Rev 1)(2)............................................................................ 137
Attachment 1... Draft Byron Shire Residential Strategy December 2018...................... 147
Attachment 2... Appendices - Table of Contents, status summary and select sections. 224
Attachment 3... Site Suitability Analysis and Mapping (Dec 2018)................................. 289
Attachment 4... Byron Housing Needs Report................................................................ 325
Attachment 5... Communication and Engagement Plan - draft Residential Strategy.... 459
Attachment 6... Form of Special Disclosure of Pecuniary Interest................................. 470
13.15 PLANNING - Strategic Planning Projects Update
Attachment 1... Form of Special Disclosure of Pecuniary Interest................................. 472
13.16 Draft Emissions Reduction Strategy - Endorsement for Public Exhibition
Attachment 1... Emissions Reduction Strategy - Draft Version for December 2018 Council Meeting - November 2018................................................................................... 474
13.17 PLANNING - 10.2018.237.1 Dwelling House and three swimming pools at 168 Grays Lane Tyagarah
Attachment 1... Proposed Plans 10.2018.237.1.............................................................. 506
Attachment 2... Plans previously approved under DA 10.2014.229.1............................ 517
Attachment 3... Condtions of consent ............................................................................ 520
13.18 Update on Voluntary Visitor Fund
Attachment 1... Agreement / Contract - Council and Voluntary Visitors Fund............... 531
Attachment 2... Template - Form of Special Disclosure of Pecuniary Interest ............. 538
13.19 Australian Tourism Councils Advocacy Group Update Report
Attachment 1... Letter from Australian Tourism Industry Council re concerns about Australian Tourism Councils Advocacy Group...................................................... 540
13.20 Open Space and Recreation Needs Assessment and Action Plan
Attachment 1... Open Space and Recreation Needs Assessment and Action Plan...... 542
Attachment 2... Consultation Report............................................................................... 632
Attachment 3... Copies of submissions (redacted)......................................................... 659
14.1 Report of the Arakwal Memorandum of Understanding Advisory Committee Meeting held on 1 November 2018
Attachment 1... Minutes 01/11/2018 Arakwal Memorandum of Understanding Advisory Committee............................................................................................................... 741
14.2 Report of the Finance Advisory Committee Meeting held on 15 November 2018
Attachment 1... Minutes of the Finance Advisory Committee held 15 November 2018 745
14.3 Report of the Biodiversity Advisory Committee Meeting held on 15 October 2018
Attachment 1... Minutes 15/10/2018 Biodiversity Advisory Committee.......................... 748
Notices of Motion 9.1 - Attachment 4
PO Box 13 Federal 2480 NSW
ABN: 62 498 417 134
Att: Jenelle Stanford
Conceive, research and produce concept drawings
For Bike racks for the town
Acc: 100107513
Chapter D8 – Public Art
D8.1 Introduction. 5
D8.1.1 Aims of this Chapter 5
D8.1.2 Application of this Chapter 6
D8.2 General Provisions. 7
D8.2.1 Provision of Public Art 7
#E2014/49
#E2014/33050
#E2014/43422
Adopted Version – Res 14-513
#E2018/27657
Adopted 22 March 2018 Effective 12 April 2018 – Res 18-130
‘Housekeeping’ amendment (various chapters).
#E2018/59108
Draft to 13 December 2018 Ordinary Council Meeting
D8.1 Introduction
Public Art is defined in the broadest sense as artistic works or activities accessible to the public. The work is of a permanent nature, located in or part of a public space or facility provided by both the public and private sector. Public art also includes the conceptual contribution of an artist to the design of public spaces and facilities.
Council supports Public Art as outlined in the:
A Public Art Panel is appointed to provide appropriate specialist advice and recommendations to Council and to oversee the acquisition of public artworks according to the Policy, Strategy and Guidelines and Criteria. The Panel is made up of invited members and community members with specialist expertise and experience in the arena of public art.
More about Public Art can be found on Council’s website https://www.byron.nsw.gov.au/Community/Arts-and-culture/Public-Art
D8.1.1 Aims of this Chapter
1. To implement relevant Strategic Actions and provisions of the Byron Shire Council Cultural Plan and Council’s Public Art Policy where they apply to the development process.
2. To recognise the importance of artistic expression to community well-being.
3. To cultivate a climate in which innovative and creative design and public Art contribute to the cultural life, liveability and amenity of Byron Shire.
4. To encourage public art that is:
a) Developed and managed by appropriate procedures and processes.
b) Created in a professional manner.
c) Appropriately maintained.
d) Adequately planned with relevant parties throughout the project duration.
e) Educational, meaningful and aesthetically stimulating.
f) Integral to social and cultural development.
g) Incorporated into private development.
h) Supportive of local creative industries.
a) Integral to social and cultural development as outlined in the Byron Shire Community Strategic Plan.
b) Developed and managed by appropriate procedures and processes
c) Created considering standards of excellence, in a professional manner
d) Adequately planned with relevant stakeholders throughout the project duration, with partnerships and collaboration encouraged
e) Meaningful, aesthetically stimulating and site specific
f) Aimed to provide a cultural outcome
g) Supportive of local creative industries
5. To facilitate the provision of public art through the development process that:
a) Respects and enhances the identity and sense of place.
b) Reflects the cultural diversity of the community.
c) Respects the history of the place and community.
d) Recognises Aboriginal cultural heritage.
a) Encourages innovative, original work with high artistic merit
b) Is reflective and responsive to local culture, including the local Aboriginal context, if relevant
c) Adds life, texture and interest to the site
d) Encourages the use of innovative materials including environmentally sustainable and eco-friendly material
e) Is durable, robust, and of quality, low-maintenance materials, and if applicable, be treated with anti-graffiti coating
f) Comply with all relevant Australian Standards and Building Codes and Regulations with regard to public safety
g) Enhance existing public art assets of the Shire.
6. To specify considerations for the assessment of murals.
7. To enable equivalent financial contributions in lieu of providing public art.
8. To specify documents to be provided with a development application for the provision of public art.
D8.1.2 Application of this Chapter
1. This Chapter applies to Development Applications for projects that:
a) have an estimated cost greater than $1,000,000 (calculated in accordance with the Environmental Planning & Assessment Regulation); and
b) are located on land (partly or wholly) within zones RU2, RU5, B1, B2, B3, B4, B7, SP3 or W2; and
c) include development for one or more of the following purposes:
i) business premises
ii) entertainment facility
iii) function centres
iv) marina
v) office premises
vi) recreation area
vii) recreation facility (indoor, major and/ or outdoor)
viii) registered club
ix) retail premises
x) tourist and visitor accommodation.
2. This chapter applies to residential subdivision of land within zones R1, R2 and R3 resulting in 20 lots or greater, with an estimated project cost greater than $1,000,000 (calculated in accordance with the Environmental Planning & Assessment Regulation)
3. This chapter applies to the provision of murals requiring development consent under Byron LEP 2014, Part 5.10 – Heritage Conservation.
Unsolicited offers of permanent public art works to which this chapter does not apply, both existing and proposed, will be referred to the Public Art Panel for approval. The panel will consider the art work in the context of Council’s:
The recommendations of the Public Art Panel will be presented to Council as required. Public art not approved by Council will be subject to removal.
Unsolicited offers of permanent public art to be located on Council owned or managed land are to be managed in accordance with Council’s Public Art Guidelines & Criteria.
D8.2 General Provisions
D8.2.1 Provision of Public Art
This section enables 2 assessment pathways for the provision of public art. A flow chart is provided in Appendix D8.1 that provides an overview of the assessment pathway options.
1. To facilitate the provision of public art through the development process.
1. Development to which this Section applies must include the provision of public art to the value of at least 2% of the total development cost (calculated in accordance with the Environmental Planning & Assessment Regulation) up to a maximum of $25,000, as an integral part of the development.
2. In lieu of providing public art, the applicant could enter into a Voluntary Planning Agreement with Council to provide an equivalent financial contribution for the installation of public art in a suitable location
3. The public art must be permanent and durable, and must be provided in a location on the development site that is freely accessible to members of the public or clearly visible from the public domain.
4. Details of the proposed public art must be submitted as part of the Development Application documentation. The documentation must include details of the nature and form of the proposed public art; and must define and illustrate its intended location and approximate size.
5. The documentation must also demonstrate how the proposed public art meets the following Design Selection Criteria:
a) relevance and appropriateness of the work in relation to its site;
b) relevance and appropriateness of the work to Byron Shire, including the Shire’s Aboriginal heritage, its particular natural environment and its diverse culture;
c) consistency with the Byron Shire Cultural Plan and Public Art Policy;
d) consideration of public safety, including public use of and access to the public art and associated space;
e) consideration of maintenance and durability, including potential for vandalism;
f) evidence of funding sources and satisfactory budget, including provision for ongoing maintenance; and
g) evidence of Public Liability Insurance to cover construction and installation of the work.
1. In lieu of providing public art, the applicant could enter into a Voluntary Planning Agreement with Council to provide an equivalent financial contribution for the installation of public art in a suitable location.
2. Public art may be located on public land in any of the towns and villages in Byron Shire at the discretion of Council and the Public Art Panel. Council is to be consulted prior to lodgement of a development application for installations on public land.
Preparation of a Voluntary Planning Agreement (VPA) is to be coordinated with Council’s Section 94 Officer.
1. Development to which this Section applies must include the provision of public art to the value of at least 2.5% of development costs (calculated in accordance with the Environmental Planning & Assessment Regulation) up to $2 million, and 1% of further development costs exceeding $2 million. Where development costs exceed $5 million, the provision of public art may be negotiated at a value no less than $80,000.
2. A Public Art Plan is to be prepared that provides details of the proposed public art and must be submitted as part of the Development Application documentation. Council is to be consulted prior to lodgement of a development application. The Public Art Plan must include the following details to the satisfaction of Council and the Public Art Panel:
a) A statement that explains the rationale behind the artwork and demonstrates how it will relate to the proposed development and site.
b) Details of the nature, materials and form of the proposed public art.
c) Define and illustrate the intended location and approximate size of the artwork
d) Provide a program for documentation, fabrication and installation, and integration with the construction program for the development.
e) Deaccessioning agreements in accordance with Council’s Public Art Guidelines & Criteria.
f) Evidence of partnerships and/or collaboration and funding sources for the public art project where applicable.
h) Expenditure for the public art and a budget for ongoing maintenance.
3. The Public Art Plan must also demonstrate how the proposed public art meets the following Design Selection Criteria:
a) The artwork demonstrates artistic excellence and demonstrates local and cultural appropriateness.
b) The public art must be permanent and durable, with consideration given to maintenance requirements and potential for vandalism.
c) The design is consistent with the themes outlined in the Public Art Policy and Public Art Strategy.
d) Public art must be provided in a location that allows users of the public domain an unobstructed view of the artwork and the ability to freely access and interact with the artwork. Public art will not be considered inside buildings, such as foyers.
e) Meets relevant building and safety standards.
D8.2.2 Documents to be provided with a development application for the provision of public art
1. Development applications for the provision of public art are to include the following two documents:
a) Public Art Plan to be submitted by the applicant at the development application stage.
b) Public Art Report to be submitted by the applicant at the Occupation Certificate Stage.
The Public Art Report is to satisfy Council that the public art has been delivered and the public art commitments have been fulfilled. This will enable the Occupation Certificate to be released. The Public Art Report should provide information about the artworks and artist, the fabrication and installation of the work, the documentation and engineers’ drawings, the maintenance requirements, any additional relevant information regarding ownership, and copyright of the work. The Public Art Report is a condition of Occupation Certificate.
2. Where the development application for Public art is associated with a staged development, the following three documents are required:
D8.3 Provision of Murals
This Subchapter applies to the provision of murals requiring development consent under Byron LEP 2014, Part 5.10 – Heritage Conservation. This may include murals that impact on a heritage item or are located within a heritage conservation area, or may include murals that impact on an Aboriginal object or Aboriginal place of heritage significance.
1. To conserve the environmental heritage of Byron Shire.
2. To facilitate the provision of murals that are appropriate for the location and the community.
1. The following considerations are to be addressed in a development application for a mural requiring development consent under Byron LEP 2014, Part 5.10 – Heritage Conservation:
a) Is the artwork suited to a diverse audience?
b) Does the mural add to the character and integrity of the location?
c) Is the artwork a mural as defined in this DCP or does it meet the definition of signage?
2. Consideration is to be given to the use of mediums that will not affect the original fabric of the heritage item (e.g. mural may be painted on removable ply boards).
3. Development applications must include a heritage impact statement in accordance with Byron LEP 2014, Part 5.10(4).
4. Where the mural is considered to be of minor impact, applicants are to consult with Council prior to lodgement of a development application to determine if Byron LEP 2014, Part 5.10(10) is applicable.
Murals that do not require development consent under Byron LEP 2014, Part 5.10 – Heritage Conservation do not require a development application. Where development consent is not required, developers and artists are encouraged to submit their concept to the Public Art Panel for review.
Appendix D8.1 Assessment Pathways
i) Public Art Plan to be submitted by the applicant at the development application stage.
ii) Public Art Report to be submitted by the applicant at the Occupation Certificate Stage.
i) Preliminary Public Art Plan to be submitted with the Master Plan for Master Plan sites or with the Stage 1 development application.
ii) Public Art Plan to be submitted by the applicant at the DA Stage of a Master Plan site or with the Stage 2 development application
iii) Public Art Report to be submitted at Occupation Certificate Stage
The Public Art Report is to satisfy the Council that the public art has been delivered and the public art commitments have been fulfilled. This will enable the Occupation Certificate to be released. The Final Public Art Report should provide information about the artworks and artist, the fabrication and installation of the work, the documentation and engineers’ drawings, the maintenance requirements, any additional relevant information regarding ownership, and copyright of the work. The Public Art Report is a condition of Occupation Certificate.
Proposed Changes to Byron DCP 2014: Part A, Appendix A1 - Dictionary
means a piece of visual art created on an appropriate, publicly visible outdoor wall or surface with the permission of the property owner.
can include a broad spectrum of media and styles, e.g. varying from commemorative monuments in bronze to collaborative community art projects such as a fountain. It can have functional elements and can use new technologies. Public art is accessible to the general public, such as in parks, transit environments, urban, community and civic spaces or interior design. The public art work may be incorporated within the public areas of a private development. It may be incorporated within the fabric, design or fixtures of a building or place, or it may be a temporary project, such as an installation or event. It may also include place markers such as gateways.
is defined in the broadest sense as artistic works or activities accessible to the public. The work is of a permanent nature, located in or part of a public space or facility provided by both the public and private sector. Public art also includes the conceptual contribution of an artist to the design of public spaces and facilities.
Staff Reports - Sustainable Environment and Economy 13.14 - Attachment 3
Staff Reports - Sustainable Environment and Economy 13.14 - Attachment 4
Staff Reports - Sustainable Environment and Economy 13.14 - Attachment 5
Staff Reports - Sustainable Environment and Economy 13.14 - Attachment 6
Part A BYRON SHIRE COUNCIL
Memorandum of Understanding – Voluntary Visitor Fund
1. Legal effect of this document 3
2. Agreement 4
3. Termination. 5
4. Communication. 5
6. Definitions. 6
Part B BYRON SHIRE COUNCIL
Byron Shire Council (ABN 14 472 131 473)
Byron Shire Council is a local government area which hosts more than 2 million visitors annually.
Council has spoken with various tourist accommodation providers about them voluntarily collecting contributions from customers to improve Council’s infrastructure.
On 23 August 2018, Council resolved to establish the Byron Shire Voluntary Visitor Fund (the Fund).
The Company has agreed to collect a contribution from its customers to remit to Council for the purposes of the Fund.
The Fund will be administered by Council on the terms in this MOU.
1. Legal effect of this document
1.1 Legally binding
This MOU is not intended to be legally binding. Its intention is to record the parties’ cooperation on allowing Byron Shire’s visitors to contribute to the cost of infrastructure and services.
1.2 Term of MOU
This MOU will commence on the date it has been signed by both parties and will end at the earlier of:
(a) 31 December 2023; or
(b) On the day Council resolution 18-556 is rescinded or a subsequent resolution inconsistent with resolution 18-556 is passed.
2.1 Council responsibilities
In giving effect to the Fund, Council will:
(a) Establish a steering committee to provide recommendations to Council about the projects which should be funded by the Contribution;
(b) Only use the Contribution for a Permitted Purpose;
(c) Comply with the Local Government Act 1993 regarding accounting records, financial reports and auditing in relation to the Contribution; and provide a copy of these records to the steering committee;
(d) Provide quarterly updates to the Company about the Fund’s performance;
(e) Use reasonable endeavours to publicly acknowledge the Contribution when promoting the project it has helped fund; and
(f) Provide a tax invoice to the Company within 30 days of receipt of the Contribution.
In giving effect to the Fund, the Company will:
(a) Provide the Report to Council on demand, provided Council doesn’t demand more than one Report for each calendar month;
(b) Provide the Contribution to Council within 60 days of this MOU starting, and then every calendar month thereafter;
(c) On request by Council, provide Council with evidence of the Company’s occupancy rates for any period of this Agreement;
(d) Maintain its records regarding the Contribution for seven years from the end of this Agreement; and
(e) Use reasonable endeavours to promote the Fund to its customers.
3.1 Prior to the Term ending, either Council or the Company can terminate this agreement by giving 30 days’ written notice to the other party,
3.2 Contributions made to Council but not spent prior to termination are not refundable to the Company.
4.1 Single point of contact
(a) The Company agrees that it will use reasonable endeavours to ensure that communication regarding the Agreement is through Council’s Voluntary Visitors Fund Project Officer (the Officer) via 0447 602 890 or tourism@byron.nsw.gov.au.
(b) Council agrees that it will use reasonable endeavours to ensure that communication with the Company is through the Officer.
(c) Any Council-generated media relating to the Company’s Contribution will be sent to the Company for review prior to publication.
A variation of this Agreement will be of no force or effect unless it is in writing and signed by each party.
5.2 Costs and expenses
Each party must pay its own costs (including legal costs) and expenses in connection with the negotiation, preparation, execution and delivery of this Agreement.
Each party must, at its own expense, do all things and execute all further documents necessary to give full effect to this Agreement and the transactions (if any) contemplated by it.
5.4 No reliance
This Agreement states all of the express terms agreed by the parties in respect of its subject matter. It supersedes all prior discussions, negotiations, understandings and agreements in respect of its subject matter.
(c) Nothing in this document gives a party authority to bind any other party in any way.
The Company must indemnify and keep indemnified Council from and against any loss, damage, cost, expense, cost, proceeding, claim or liability arising out of or in connection with this agreement.
In this agreement, the following words are defined this way:
(a) Company means
(b) Contribution means the amount sent to Council by the Company each month, based on the Report criteria in this Agreement.
(c) Fund means the Byron Shire Voluntary Visitor Fund established by Byron Shire Council under resolution 18-556.
(d) Permitted Purpose means any purpose the Council can lawfully pursue in exercising its functions under Local Government Act 1993 or any Act which confers functions on Council.
(e) Report means a record generated by the Company for the purpose of determining the Contribution.
(f) Steering Committee means the committee established by Council to provide recommendations to it regarding management of the Fund.
7. Contribution Scheme
The Contribution Structure – (Per Night, Per Booking)
Backpackers and
All other Resorts, Motels, Hotels and Holiday Managed Properties
50 cents nightly
$1.00 nightly
$2.00 nightly
per ticket sale
General Manager – Mark Arnold
Date agreement signed by both parties:
Commencement Date for Contributions:
Minutes of the Finance Advisory Committee Meeting held on Thursday, 15 November 2018
File No: I2018/2321
PRESENT: Cr B Cameron, Cr A Hunter, Cr M Lyon, Cr P Spooner
Cr Cameron (Chair) opened the meeting at 2:15pm and acknowledged that the meeting was being held on Bundjalung Country.
Cr Richardson and Cr Coorey were apologies.
That the minutes of the Finance Advisory Committee Meeting held on 16 August 2018 be confirmed.
That the Finance Advisory Committee notes the quarterly update on the Special Rate Variation Implementation as at 30 September 2018. (Hunter/Lyon)
2. That the Unrestricted Cash Balance of $1,145,200 as at 30 June 2018 be noted by the Finance Advisory Committee. (Spooner/Hunter)
That the Finance Advisory Committee notes the update provided in respect of the 2018-2028 Long Term Financial Plan. (Cameron/Lyon)
There being no further business the meeting concluded at 3:40pm.