Source: https://tempsos.wv.gov/admin-law/Pages/OtDocRec.aspx
Timestamp: 2020-02-20 16:48:10
Document Index: 427414090

Matched Legal Cases: ['§5', '§6', '§6', '§6', '§16', '§5', '§11', '§11', '§11', '§11', '§18']

Secretary of State > Administrative Law > Other Documents and Miscellaneous Records
WV Code: §5-2-1 General Duties of the Secretary of State
"The secretary of state shall be the keeper of the seals of the state, keep a journal of executive proceedings, arrange and preserve all records and papers belonging to the executive department, be charged with the clerical duties of that department, and render to the governor, in the dispatch of the executive business, such service as he may require."
The Secretary of State has been assigned as the keeper of various other records, either by a constitutional provision or by statute.
Although these are not the Governor's papers, they are maintained in the Executive Records section.
Some of these documents are available online by using the Executive Journal Search.
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"Every person elected or appointed to any office, before proceeding to exercise the authority, or discharge the duties thereof, shall make oath or affirmation that he will support the Constitution of the United States and the Constitution of this State, and that he will faithfully discharge the duties of his said office to the best of his skill and judgment; and no other oath, declaration, or test shall be required as a qualification, unless herein provided."
The oath for members of the Legislature is separately set out in the Constitution, in Article VI, Section 16, and consists of the general oath given by all officers, plus an additional oath.
"I do solemnly swear (or affirm) that I will support the Constitution of the United States, and the Constitution of the State of West Virginia, and faithfully discharge the duties of Senator (or Delegate) according to the best of my ability." and "I will not accept or receive, directly or indirectly, any money or other valuable thing, from any corporation, company or person, for any vote or influence I may give or withhold, as Senator (or Delegate) on any bill, resolution or appropriation, or for any act I may do or perform as Senator (or Delegate)."
Click on an either of the icons above to download the Oath of Office and Certificate
The oaths of all state officials, including constitutional officers, justices, members of the Legislature, circuit judges, members of boards and commissions appointed by the Governor, executive appointees to administrative positions, and other offices not otherwise specified are filed with the Secretary of State. (See W.Va. Code §6-1-6)
The oaths of county officials and magistrates are filed with the clerk of the county commission, except that original oaths of members of the board of education are filed with the secretary of the board (the superintendent of schools) and a certified copy with the clerk of the county commission. (See W.Va. Code §6-1-6)
The originals oaths of all municipal officials are filed with the recorder or clerk of the municipality and a certified copy with the clerk of the county commission of the county in which the major portion of the municipality is located. (See W.Va. Code §6-1-6)
Public service districts or "PSDs" are public corporations established by county commissions with approval of the West Virginia Public Service Commission. These local entities manage the development and maintenance of water, sewage and gas systems covering areas specified by the county commission. They were authorized by the Legislature to help extend services to rural areas and allow municipal water and sewage systems to become more efficient by sharing services and resources with surrounding areas.
Lists of Districts and Members
West Virginia law requires each county commission to file annually a list of the names of the public service districts within their respective counties, and names of the current members of each PSD board with the Secretary of State. The filing is due no later than July 1 of each year. Upon receipt of the list, the document is placed in the Executive Records section and is viewable online in the Executive Journal Search.
The requirement for this filing is specified in W.Va. Code §16-13A-2.
The actual legal basis for using a signature stamp (a facsimile of an official's actual signature) is specifically authorized under the Uniform Facsimile Signatures of Public Officials Act only for executing public securities and instruments of payment. This act permits the authorized state, county and local officials to eliminate manual signing of checks, for example.
There is a common misconception that once a facsimile signature certificate is filed, an officer's signature by stamp or other device will have legal authority on any document to which it is applied. The law has made specific provision for the use of stamped signatures in specific cases not governed by the Act.
Who Files Facsimile Signature Certificates?
Under the Act, any authorized officer may use a facsimile signature on instruments of payment, and the Act defines authorized officer quite broadly as " any official of this state or of any of its departments, agencies, boards, commissions or other instrumentalities or of any of its public corporations, political subdivisions, municipal corporations or other governmental units whose signature to a public security or instrument of payment is required or permitted."
While all of these authorized officers may lawfully use facsimile signatures for the purposes defined in the Act, they must first execute a facsimile signature certificate and file it with the Secretary of State.
Facsimile Signature Certificate Forms
For State Officials For County & Municipal Officials
Requesting Information and Copies of Enrolled Bills and Joint Resolutions
Copies of enrolled bills and joint resolutions may be ordered. Contact the office of the Clerk of the body which initiated the bill
Although it takes some time after the session to get enrolled bills prepared, when that is complete, you will be able to view the text of an enrolled bill at no cost on the WV Legislature website.
Copies of enrolled bills and joint resolutions adopted before 1973 are maintained by the Division of Archives and History.
Since 1973, the original copies remain with the Secretary of State.
Enrolled Bills - Official Acts of the Legislature
The Secretary of State receives the final, official copy of every bill enacted by the Legislature and either approved or vetoed by the Governor.
When a bill is passed in both houses of the Legislature, the final version is printed as an enrolled bill. These printed copies are in booklet format, and include the final text of the bill, sometimes with handwritten corrections initialed by the Clerks of the House of Delegates and Senate.
Each bill concludes with a signature page, with lines for signature by the Senate and House Chairs of the Joint Committee on Enrolled Bills, the President of the Senate and Speaker of the House of Delegates, the Clerk of the Senate and Clerk of the House of Delegates, and finally the Governor. The Legislative officials' signatures must be present before the bill can be considered by the Governor.
Once it is in final form, the Governor receives the bill and assigns legal staff to review it. If a bill has serious technical problems, the Governor may be forced to reject it in spite of the policy contained in the bill. If there are no technical problems, the Governor makes a policy decision about whether the bill should become law.
To approve a bill, the Governor's signs it. To reject a bill, the Governor prepares a veto message, usually giving the reasons for the veto, signs the message and notes on the signature page that he has disapproved the bill.
A few bills become law without the Governor's signature. If the Governor takes no action within fifteen days following the adjournment of the session "sine die", the bill becomes law automatically. Some governors use this provision to express general dissatisfaction with the legislation without preventing the bill from becoming law. The Governor has five days in which to act on appropriations bills following adjournment.
Each body of the Legislature adopts resolutions, many of them ceremonial, giving recognition to individuals, groups and causes. Resolutions of the House of Delegates are numbered with "H. R." as the prefix, and Senate Resolutions are numbered with "S. R." as the prefix. The two bodies may also agree together to adopt concurrent resolutions, designated with "S.C.R." or "H.C.R.", which represent the sentiment of the Legislature. These single body and concurrent resolutions are filed with the Clerk of the originating body, and not with the Secretary of State.
When the two bodies act together to put an issue on the ballot as a proposed constitutional amendment, or in the process of state ratification of an amendment to the United States Constitution, they adopt a joint resolution.
The initiating body initial is placed first, then the initials for joint resolution, so the numbers of these resolutions are prefixed by "H. J. R." for House Joint Resolution, or "S. J. R." for Senate Joint Resolution. The joint resolution proposing a constitutional amendment acts as an official order to the Secretary of State to give notice of the amendment and place it on the ballot.
The seven member Board is comprised of six elected state constitutional officers including the Governor, the Secretary of State, the State Auditor, the State Treasurer, the State Attorney General, and the Commissioner of Agriculture the State Superintendent of Schools is appointed as the seventh member.
Together they make up the Board of Public Works, which is established, by law, as a public corporation.
The Secretary of State serves as secretary to the Board, and the minutes and other documents are maintained in the Secretary of State's office.
Approval of the purchase, transfer or sale of state real property
Assessment of public utility property
Approval of bonds prior to issuance by a state department or institution, county, board of education or municipality
Establishment of the levies on property at the rates set by law
Public Utility Assessed Valuations
One of the major roles of the Board related to determining the valuation of public utility property for the purpose of tax assessments. Although most real and personal property is assessed at the county level, public utilities are unique in that their property extends through many counties.
Rather than have each of the fifty-five county assessors attempt to determine the value of the telephone lines and railroad tracks in their respective counties, the property is appraised and assessed by the state.
The owner or operator of every public utility is required to file a report with the Tax Commissioner no later than May 1 itemizing the utility's property for the previous calendar year in the detail set out by law. Those who must report include the owner or operator of every:
railroad, railroad toll bridge, and railroad car line transporting freight or passengers;
express company or express line used to transport freight
oil, gas or water pipeline, electrical or other power transmission line
telegraph or telephone line
gas company and electric company
hydroelectric company for the generation and transmission of light, heat or power
water company furnishing or distributing water
public service corporation or person engaged in public service business whose property is located, wholly or in part, within this state
Utility companies who have questions about these reports may contact the Tax Department at (304) 558-3940 for assistance.
Questions about the details of the valuation should be directed to the Tax Department.
As a result of these appeals, the Board may reconsider and cause the values to be altered. After the final determinations are made, the Board certifies the assessments to the Auditor and to each public utility.
One bond that is specifically required to be filed with the Board of Public Works, for which the Secretary of State serves as Secretary, is the bond for vendors who contract with the State to sell textbooks and instructional materials to the fifty-five county school systems. Statewide selection of textbooks is conducted through the State Board of Education and selected vendors enter into contracts and execute a surety bond to assure the terms of the contract are met. These documents are public information.
Several sections of West Virginia Code detail the duties of the Board of Public Works:
Board of Public Works §5-4-1 and 2
General Duties and Power of Commissioner and Appraisers §11-1-2
Aiding Board of Public Works, Auditor and Treasurer §11-1-3
Returns of Property to Board of Public Works §11-6-1 et. seq.
Levies by Board of Public Works; Certification §11-8-8
Execution of Contracts and Bonds §18-2A-4