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⭐Automotive Certification Course Student Manual
Automotive Certification Course Student Manual
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1 Automotive Certification Course Student Manual Laws, Regulations and Practices Revised: February 1, 2014 Text Copyright 2014 OMVIC Photographs Copyright 2014 Terry O Keefe Developed by the Automotive Business School of Canada at Georgian College in Collaboration with Terry O Keefe OMVIC & design is a registered trademark of the Ontario Motor Vehicle Industry Council. Georgian College and Automotive Business School of Canada are prohibited marks registered to the Board of Governors of Georgian College of Applied Arts and Technology. Powered by DISCLAIMER: This Student Manual is NOT legal advice. Do not rely solely on this course material. For details about Ontario laws and regulations, see Consult a lawyer to assist with any questions regarding the Motor Vehicle Dealers Act, 2002, the Consumer Protection Act, 2002, and all other laws.2 3 Your Automotive Certification Course Student Manual explains key pieces of legislation governing the retail automotive industry, including the Motor Vehicle Dealers Act, the Consumer Protection Act and the Sale of Goods Act. You have twelve (12) weeks to study the content of the manual and to write the Automotive Certification Test. Enrolment in this course does NOT automatically register you with the Ontario Motor Vehicle Industry Council (OMVIC). You MUST submit a separate application to OMVIC for registration as a dealer or salesperson.4 NOTE: A minimum grade of 60 per cent is required to pass the course. Students must write the Automotive Certification Test within 12 weeks of their course registration date. Preface Each student must submit a separate application for registration as a dealer or salesperson. About the Automotive Certification Test Students must write the Automotive Certification Test within 12 weeks of their course registration date with Georgian College. If a student does not write the test within that time, they will be assigned a grade of zero and enrolment in the course will automatically be cancelled. Should a student wish to write the Automotive Certification Test after the 12-week period, they must re-register with Georgian College and pay the full registration fees. OMVIC Registration is NOT included with Program Enrolment in this course does NOT automatically register students with the Ontario Motor Vehicle Industry Council (OMVIC). Each student must submit a separate application for registration as a dealer or a salesperson. Once enrolled in the course, students may submit an application (which must include their student number/proof of enrolment) to OMVIC, and OMVIC will begin processing the application. However, OMVIC must receive confirmation a student has passed the test before giving final approval to an application. This applies whether the application was for a dealer or salesperson. If individuals are concerned their application may not be approved by OMVIC (because of something on their record), they may be able to submit an application without confirmation of enrolment. Passing the Program Important Benefit! Registered dealers and salespersons that successfully pass the Automotive Certification Course through Georgian College (Automotive Business School of Canada) are entitled to use the designation C.A.L.E. Certified in Automotive Law and Ethics. Most dealers and salespeople work hard to serve and meet the needs of customers, and yet some consumers still don t understand the benefits of buying from a registered dealer. Using the C.A.L.E. designation builds trust, strengthens credibility and demonstrates to consumers that dealers and salespeople are proven professionals who have met Georgian College and OMVIC training standards.5 New Procedures for Marks, Certificates and Industry Pins If a student achieves the required minimum 60 per cent on the test, Georgian College will immediately advise OMVIC that the student has passed. Students may call the Georgian College Automotive Certification Course office ( ) 48 hours after testing to verbally receive confirmation of their marks. Georgian College will also mail official course results to each student. Note: passing the course does NOT mean the student is registered with OMVIC; students must still make a formal application for registration. Once a student is formally registered and has received his or her OMVIC Registration Certificate, Georgian College will courier the student a certificate designating them as Certified in Automotive Law and Ethics. Students will also receive an OMVIC industry pin and a congratulatory letter that outlines further options for students to advance their automotive education. These certificates and pins will only be sent to students who become registered with OMVIC. Testing Process for the Self-Study Correspondence Course Once students have completed their correspondence studies and are ready to write the test, they should consult the list of test centres and arrange a testing appointment at the centre of their choice. The testing centres will courier the completed tests to Georgian College for evaluation. Students may call Georgian College at for verbal results 48 hours after writing the test. Testing Process for the On-Site (Classroom) Course If students are enrolled in the on-site (classroom) course, they will write the test in the classroom as part of the course. Georgian College will evaluate the test the following day.6 Test Day Checklist On the day of the test, students should take the following to the testing centre: Georgian College confirmation letter This student manual One piece of photo identification (such as driver s licence, passport or health card) One other piece of identification NOTE: The names used in examples throughout the course are fictional. Background to the Automotive Certification Course In 1999, a collaborative effort between OMVIC and Georgian College s Canadian Automotive Institute in Barrie, which has since been rebranded as Automotive Business School of Canada, resulted in the implementation of a mandatory Automotive Certification Course for new dealers and salespeople in Ontario. OMVIC s Automotive Certification Course was the first mandatory course for dealers and salespeople in Canada. The course is divided into teaching chapters, each beginning with a list of learning objectives. At the end of each chapter are several questions intended to reinforce what has been read and provide participants with the opportunity to apply what has been learned. The answers to these questions are provided in Appendix 1. The questions on the Automotive Certification Test are in multiple-choice format only. This manual, however, contains a variety of question formats to help students understand the content, such as activities, assignments, multiple-choice questions, true-false questions and fill-in-the-blank questions.7 Table of Contents Chapter 1: Introduction to the Course Definitions Learning Objectives What Do You Know? Introduction The MVDA What s New in the MVDA? OMVIC s Role and Responsibilities The Transaction Fee Program Dealer Advertising Receiver and Manager Appointment OMVIC s Obligation Regarding Confidentiality Specific Information that OMVIC Must Make Publicly Available: Gen. Reg Summary Test Yourself 9 Chapter 2: Registration of Dealers and Salespeople Learning Objectives What Do You Know? Introduction Registration and Requirements Dealer Registration Who Must Take the Automotive Certification Course? Salesperson Registration Steps to Ensure No Unregistered Salespersons The Certificate of Registration Refusal of Registration Interested and Associated Persons Licence Appeal Tribunal Reapplying for Registration Registration Exemptions Registration Renewals (Online Services) Classes of Dealers Chart Summary of Classes of Dealers 26 i8 2.18 What s in a Name? Notification to OMVIC Regarding Changes Summary Test Yourself 30 Chapter 3: Dealer Premises and Records Learning Objectives What Do You Know? Introduction Dealer Premises Dealer Records Protecting the Privacy of Information Trust Account Freeze Order Financial Management Best Practices/Guidelines Summary Test Yourself 40 Chapter 4: Contract Requirements (For Contracts with Customers Not with Other Dealers) Learning Objectives What Do You Know? Introduction Contract for Sale of a New Vehicle Contract for Sale of a Used Vehicle Contract for Lease of a Vehicle Additional Contract Requirements for Trade-Ins on Sales and Leases Contracts for Sales on Consignment Contract with Broker to Facilitate Purchase or Lease Summary and Sample Contract Test Yourself 58 ii9 Table of Contents Chapter 5: Retail Disclosure Requirements (With Customers Not with Other Dealers) Definition Learning Objectives What Do You Know? Introduction Clear, Comprehensible and Prominent Required Disclosures $3,000 Damage Discussion Summary Test Yourself 66 Chapter 6: Rescission A Remedy for Breach of Disclosure by Dealer Definition Learning Objectives What Do You Know? Introduction Cancellation of the Contract Important Cancellation Details Summary Test Yourself 73 Chapter 7: Wholesale Disclosure in Contracts with another Registered Dealer Learning Objectives What Do You Know? Introduction Contract for Sale or Lease of a Vehicle to another Registered Dealer Summary Test Yourself 79 Chapter 8: Disclosure in Advertising Learning Objectives What Do You Know? Introduction 82 iii10 8.04 What is an Advertisement? Disclosure in Dealer Advertising All-In Price Advertising Advertising As Is Vehicles Advertising Unfit Vehicles Advertising Cost of Credit Lease Advertising The Code of Ethics and Standards of Business Practice on Advertising Using Stock Photographs in Advertisements Summary and Sample Ad Test Yourself 96 Chapter 9: Extended Warranties and Service Plans Learning Objectives What Do You Know? Introduction Sale of an Extended Warranty (Section 47) Sale of a Service Plan (Section 48) Summary Test Yourself 104 Chapter 10: Inspections and Investigations Learning Objectives What Do You Know? Introduction Inspections Investigations Summary Test Yourself 109 Chapter 11: Avoiding Curbsiders Learning Objectives What Do You Know? Introduction 112 iv11 Table of Contents Steps to Avoid Selling to Curbsiders Summary Test Yourself 114 Chapter 12: Motor Vehicle Dealers Compensation Fund Learning Objectives What Do You Know? Introduction Who Pays into the Compensation Fund? Valid Claims Against the Fund Spreading the Word Reimbursing the Fund Summary Test Yourself 120 Chapter 13: Consumer Protection Act Learning Objectives What Do You Know? Introduction Customers vs. Consumers Penalties for Breaching the Consumer Protection Act Remedy Available to the Consumer Two-Thirds Exception on Repossession Oral Evidence in Court Credit Card Refunds Ambiguity Unfair Practices Material Fact Honest Mistake Financing Agreements Leasing Agreements Disclosure Statement for a Lease (Section 74) Maximum Liability under a Lease; Residual Obligation Lease Net Sale Proceeds 134 v12 13.19 Dealer Financing (Section 44) Summary Test Yourself 135 Chapter 14: Repairs Learning Objectives What Do You Know? Introduction Repairs Invoice for Repairs Summary Test Yourself 143 Chapter 15: Researching the Vehicle Learning Objectives What Do You Know? Introduction Total Distance a Vehicle Has Been Driven Researching Distance Driven Liens Summary Test Yourself 149 Chapter 16: Sale of Goods Act Learning Objectives What Do You Know? Introduction As Is Sales Other Conditions of Sale Deposit to be Returned if No Contract is Made Customer s Refusal to Complete the Sale Damages (Costs of Resale) Summary Test Yourself 157 vi13 Table of Contents Chapter 17: Code of Ethics Regulations Learning Objectives What Do You Know? Introduction Code of Ethics Regulations Discussion of the Code of Ethics Regulations Disciplinary Procedure Standard of Business Practice Summary Test Yourself 180 Chapter 18: A Variety of Topics Learning Objectives What Do You Know? Introduction Canadian Motor Vehicle Arbitration Plan Consignment Sales Consignment Best Practices Dealer Plates and Service Plates Wholesale Auctions Ontario s Drive Clean Program Maintaining a Garage Register Branding Vehicles Safety Standards Certificate Used Vehicle Information Package Summary Test Yourself 198 vii14 Appendix 1: Answers to Questions in Chapters 1 through Chapter Chapter Chapter Chapter Chapter Chapter Chapter Chapter Chapter Chapter Chapter Chapter Chapter Chapter Chapter Chapter Chapter Chapter Appendix 2: Resource List 211 Appendix 3: Summary of Acts 215 Appendix 4: Glossary 217 viii15 Chapter 1 INTRODUCTION TO THE COURSE 1.01 Definitions 1.02 Learning Objectives 1.03 What Do You Know? 1.04 Introduction 1.05 The Motor Vehicle Dealers Act, (MVDA) 1.06 What s New in the MVDA? 1.07 OMVIC s Role and Responsibilities 1.08 The Transaction Fee Program 1.09 Dealer Advertising 1.10 Receiver and Manager Appointment 1.11 OMVIC s Obligation Regarding Confidentiality 1.12 Specific Information that OMVIC Must Make Publicly Available 1.13 Summary 1.14 Test Yourself 1.02 Learning Objectives After completing this chapter, you will have a greater understanding of the Motor Vehicle Dealers Act, including: 1. Penalties for breaches of the MVDA 2. Classes of dealers 3. The Code of Ethics 4. OMVIC s access to dealer records and vehicles 5. OMVIC s powers to investigate and search 6. Changes to the Compensation Fund 7. OMVIC s role 8. The OMVIC Transaction Fee Program and which vehicles/ transactions it applies to 9. OMVIC s authority regarding dealer advertising 10. OMVIC s authority regarding the appointment of a receiver and manager 11. OMVIC s obligation regarding confidentiality 12. Specific information that OMVIC must make available to the public 1.01 Definitions Licence Appeal Tribunal (LAT): An independent tribunal that hears appeals of the Registrar s proposal to refuse, suspend or revoke the registration of a dealer or a salesperson Motor Vehicle Dealers Act, (MVDA): Legislation governing the retail automotive sector Ontario Motor Vehicle Industry Council (OMVIC): Administers and enforces the MVDA 116 1.03 What Do You Know? Try answering these questions to test your knowledge: 1. What is the primary legislation governing Ontario s retail automotive sector? 2. Which body or agency enforces the MVDA? a) Ministry of Consumer Services b) Ontario Automobile Dealers Association (OADA)/Trillium Automobile Dealers Association (TADA) c) OMVIC d) Automotive Business School of Canada (ABSC) 3. List three functions carried out by OMVIC. Keep these questions in mind as you read through the following section. OMVIC is Ontario s regulator of motor vehicle sales, administering and enforcing the MVDA on behalf of the Ministry of Consumer Services Introduction The Motor Vehicle Dealers Act 2002, hereafter referred to as MVDA, was passed in the legislature in After years of consultation with dealers and dealer associations, manufacturers, leasing companies, auctions, financial institutions and consumers, the Motor Vehicle Dealers Act rules and regulations were released in They became law on January 1, The MVDA The MVDA is the primary source of authority and is general in nature. The Regulations set out the specific requirements of the MVDA. THERE ARE TWO SETS OF REGULATIONS OF THE MVDA: 1. General Regulations (Ontario Regulation 333/08) 2. Code of Ethics and Operation of Committees Regulations (Ontario Regulation 332/08) 217 1.06 What s New in the MVDA? 1. With the implementation of the new MVDA in 2010, penalties for offences against the MVDA increased. Now, if a person furnishes false information or fails to comply with the MVDA or the General Regulations, this person can be fined and/or imprisoned. Similarly, if an officer or director of a corporation that is a dealer fails to take reasonable care to prevent the corporation from committing such an offence, that person can be fined and/or be imprisoned. The maximum penalty for an individual is: a) A fine of $50,000; and/or b) Imprisonment for two years less a day. The maximum fine for a corporation is $250,000. The minimum penalty for an individual acting as a salesperson or as a dealer without being registered is $2, Dealers and salespeople must abide by the Code of Ethics Regulations. If a dealer or salesperson violates the Code of Ethics Regulations, he or she can be brought before a Discipline Committee. 3. The MVDA specifies several classes of dealers: General Dealer (subclass: new and used vehicles) General Dealer (subclass: used vehicles) Broker Outside Ontario Dealer Wholesaler Exporter Lease Finance Dealer Fleet Lessor (subclass: commercial lessor) Fleet Lessor (subclass: short-term lessor) 4. There are increased requirements for dealers and salespersons to notify OMVIC of significant changes to the information provided to OMVIC on registration or upon renewal of registration. 5. OMVIC is obliged to make available to the public significant information regarding dealers and salespeople (including charges laid and/or conviction of an offence). 6. As of 2010, the requirements for disclosure by dealers to customers (and in dealer-to-dealer transactions) increased significantly. Disclosure must be clear and truthful, and any representations (including advertising) must be legal, decent, ethical and truthful. Chapter 1 INTRODUCTION TO THE COURSE 318 THE MOTOR VEHICLE DEALERS COMPENSATION FUND OMVIC also administers the Motor Vehicle Dealers Compensation Fund on behalf of a Board of Trustees. The Fund provides compensation to a consumer (under specific circumstances) should the consumer suffer a loss as a result of a transaction with a registered dealer. 7. All customers (not just consumers ) other than registered dealers are now entitled to cancel a contract within 90 days if there was not adequate disclosure of branding, of the vehicle s make, model and model year, of previous use as a police vehicle, emergency services vehicle, limo or taxi, or in some cases as a daily rental, or of the distance driven (within certain margins of error). 8. General Dealers (only) must set up a trust bank account for any individual deposit over $10,000 and for any monies received for a consignment transaction when the consignor is an individual who purchased the vehicle for personal or family use. 9. The maximum Compensation Fund payout to a consumer for any one individual transaction is $45,000, increased from the previous $15, OMVIC can appoint a receiver and manager to take control of a dealership and can issue a freeze order to seize the assets of a dealer or an alleged curbsider. 11. A dealer may be required to submit its advertising to the Registrar for pre-approval for up to two years OMVIC s Role and Responsibilities OMVIC administers and enforces the MVDA a public protection statute on behalf of the Ministry of Consumer Services. OMVIC s mandate is to maintain a fair and informed marketplace in Ontario by ensuring registration of dealers and salespeople, regularly inspecting dealers, maintaining a complaint line for consumers, and by conducting investigations, disciplinary hearings and prosecutions. OMVIC also strives to enhance industry professionalism and ensure fair, honest and open competition for all registered dealers. OMVIC s Board of Directors is composed of 12 individuals, as follows: Two directors who are members of the Used Car Dealers Association (UCDA) Two directors who are members of the Trillium Automobile Dealers Association (TADA) Three directors who are members of both the UCDA and TADA One director who is a franchise dealer who may or may not be a member of a trade association 419 Chapter 1 INTRODUCTION TO THE COURSE One director who is a franchise dealer who may or may not be a member of a trade association Three directors who are appointed by the Minister of Consumer Services The term of office for a board member is three years from the date of the Annual General Meeting at which the member is elected. Although not a requirement, board members are encouraged to complete the OMVIC Certification Course The Transaction Fee Program With the implementation of the new MVDA in 2010, OMVIC s duties and responsibilities became greater than ever before. The cost to carry out this expanded role is also substantially greater. In response, OMVIC implemented a Transaction Fee Program. The fee has been structured in a way that allows dealers to pass on the transaction fee to retail customers, if they choose to. Registered dealers are required to remit the fees to OMVIC registered salespeople do not pay fees. New car dealers are required to remit the transaction fee for leases on behalf of the lessors with whom manufacturers have arrangements (sometimes referred to as captive lessors ). This applies regardless of whether the vehicle being leased by the dealer is new or used. New car dealers may choose to pass on the transaction fee to consumers through their retail bill of sale. Independent lessors are required to remit their transaction fee payments directly to OMVIC. The following transactions are exempt from the fee: Selling or leasing a vehicle directly to another registered dealer. Selling a vehicle to a bona fide lessee during or at the end of the lease term (note that the transaction fee is applicable at the inception of the lease). Also, if a lessee chooses to re-lease the same vehicle as a way of financing the lease buy-out, this second lease would not be subject to the transaction fee. Under the Transaction Fee Program, dealers are required to remit $5 for each vehicle sold or leased (including fleet and as is transactions). These funds will be remitted annually with the dealer s registration renewal fee. 520 LICENCE APPEAL TRIBUNAL: An independent tribunal that hears appeals of the Registrar s proposal to refuse, suspend or revoke the registration of a dealer or a salesperson 1.09 Dealer Advertising If a dealer makes a false, misleading or deceptive statement in any advertisement, circular, pamphlet or material published by any means, OMVIC may issue an order requiring the dealer to: 1. Stop immediately (cessation) 2. Retract the statement or publish a correction These orders are subject to appeal to the LAT, but the order takes effect immediately, pending the outcome of an appeal. As a result of an advertising order, a dealer may be required to submit all advertising to OMVIC for pre-approval for up to two years. A dealer to whom an order has been issued will be listed on the OMVIC website as being subject to a false advertising order Receiver and Manager Appointment In extreme situations, OMVIC may apply to the court to appoint a receiver and manager to take control of a dealership and its assets. This drastic action might be taken if there has been an investigation, if the dealership is about to fail, if OMVIC is proposing to revoke a registration or if a freeze order is about to be made. OMVIC may issue a freeze order in very extreme circumstances which are in the public interest. This order may be issued without notice to the dealer and would freeze the dealer s assets or trust funds. This may occur if a search warrant has been issued or a criminal proceeding has been started and customers need protection OMVIC s Obligation Regarding Confidentiality Section 36 of the MVDA requires OMVIC and its staff to preserve secrecy with respect to information gathered and to not communicate that information to anyone, except: 1. As required by the MVDA and Regulations 2. To a government ministry or agency that protects consumers 3. To a law enforcement agency 621 Chapter 1 INTRODUCTION TO THE COURSE 1.12 Specific Information that OMVIC Must Make Publicly Available: Gen. Reg. 27 OMVIC must make the following information available to the public (generally for at least two years): 1. A dealer s legal name (and the name under which registered if other than the legal name). 2. The class (or classes) of dealer registration. 3. The business address and telephone number. 4. The names of registered salespeople (and the dealer to which the salesperson is registered). 5. Any condition on the registration of a dealer or salesperson applied by LAT. 6. Any proposal by OMVIC to apply a condition to a dealer or salesperson s registration (indicating that the proposal has not yet been finalized). 7. The names of dealers and salespeople whose renewal of registration has been refused (or whose registration has been revoked). 8. Any proposal by OMVIC to refuse to renew the registration of a dealer or salesperson (indicating that the proposal has not yet been finalized). 9. The names of all dealers or salespeople whose registration has been suspended. 10. Any proposal by OMVIC to suspend the registration of a dealer or salesperson (indicating that the proposal has not yet been finalized). 11. Any proposal by OMVIC to revoke the registration of a dealer or salesperson (indicating that the proposal has not yet been finalized). 12. For every dealer or salesperson, formerly registered dealer or salesperson, person registered at any time under the MVDA, and director or officer of a dealership: Who is currently charged with an offence as a result of information laid by an employee of OMVIC The act that creates the offence A description of the charge The date on which the information was laid 722 13. For every dealer or salesperson, formerly registered dealer or salesperson, person registered at any time under the MVDA, and director or officer of a dealership who has been found guilty of an offence as a result of information laid by an employee of OMVIC: The act that creates the offence A description of the charge The date on which the information was laid 14. Any order under Section 29 of the MVDA regarding the dealer s advertising. 15. Any OMVIC Discipline Committee order against the dealer or salesperson as a consequence of failure to comply with the Code of Ethics Regulations (see Chapter 17) and the contents of that order. This isn t made public until any appeal has failed or the time for appeal is exhausted. 16. Any Appeals Committee order against the dealer or salesperson as a consequence of failure to comply with the Code of Ethics Regulations (see Chapter 17) and the contents of that order. This isn t made public until any appeal has failed or the time for appeal is exhausted. 17. If OMVIC becomes aware of information (other than confidential financial information) about a dealer or salesperson, a former registrant, a person registered at any time under the MVDA, a director or officer of a registrant, and if OMVIC is of the opinion that the information could assist in protecting the public if the public knew of it, OMVIC shall make the information available to the public by electronic or other means Summary The MVDA was passed in the legislature in Its Regulations were released in 2008 and took effect on January 1, OMVIC administers and enforces the MVDA on behalf of the Ministry of Consumer Services. OMVIC is also responsible for administering the Motor Vehicle Dealers Compensation Fund. OMVIC can order a dealer to cease publishing false, misleading or deceptive statements in its advertisements or to retract or correct a statement, and has the power to pre-approve a dealer s advertising. In extreme situations, OMVIC may apply to the court to appoint a receiver and manager to take control of a dealership. While OMVIC must maintain confidentiality of some of the information it collects about a dealer, it must make certain information publicly available, including a dealer s name, address and telephone number. 823 Chapter 1 INTRODUCTION TO THE COURSE 1.14 Test Yourself The first questions below are the same questions asked in What Do You Know? at the beginning of this chapter. Try answering these questions again and compare your results with your earlier answers. Then, answer the additional questions. 1. What is the primary legislation governing Ontario s retail automotive sector? 2. Which body or agency enforces the MVDA? a) Ministry of Consumer Services b) OADA/TADA c) OMVIC d) Automotive Business School of Canada 3. List three functions carried out by OMVIC. 4. How many people compose OMVIC s Board of Directors? Of these, how many represent the industry and how many represent consumers? 5. Briefly explain the Transaction Fee Program. 6. True or False: Under the Transaction Fee Program, dealers will be required to remit $10 (to OMVIC) for each vehicle sold or leased. 7. True or False: The transaction fee can be passed along to the customer. 8. What information is OMVIC required to make available to the public? a) A dealer s business name, address and phone number b) A salesperson s name c) Any proposal to refuse to renew, suspend or revoke the registration of a dealer or salesperson d) All of the above 9. Should OMVIC determine a dealer s advertising to be false or misleading, what powers does OMVIC have to stop or correct it? 10. If an order is used to stop or correct false advertising, for how long may the dealer need to seek OMVIC s pre-approval for future advertising? 11. 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