Source: https://www.tintic.org/index.php/board-of-education/policies/g-public-information/169-ga-public-records.html
Timestamp: 2019-09-17 04:11:35
Document Index: 11987675

Matched Legal Cases: ['§ 63', '§ 63', '§ 63', '§ 63', '§ 63', '§ 63', '§ 63', '§ 63', '§ 1232', '§ 99', '§ 300', '§ 63', '§ 63', '§ 63', '§ 78', '§ 63', '§ 63', '§ 63', '§ 63', '§ 63', '§ 63', '§ 63', '§ 63', '§ 63', '§ 63', '§ 63', '§ 63', '§ 63', '§ 63', '§ 63', '§ 63', '§ 63', '§ 63', '§ 63', '§ 63', '§ 63', '§ 63', '§ 63', '§ 63']

Tintic School District - GA: Public Records
GA: Public Records
This policy is adopted pursuant to the Government Records Access and Management Act Utah Code § 63G-2-701 ("GRAMA") and applies to Tintic School District records relating to information practices, including classification, designation, access, denials, segregation, appeals, management, retention, and amendment of documents. [Note: Upon adoption, a school district GRAMA policy must be filed with the state archives within 30 days of the policy’s effective date.]
Utah Code § 63G-2-701 (2017)
APPROPRIATE REQUESTOR OF RECORDS
Every person has the right to inspect a public record free of charge and the right to copy a public record in compliance with the terms of this policy. (There are some restrictions applicable to persons confined in correctional facilities after convictions.) The procedure for requesting a record is set forth below. A "public record" generally means any record that is not private, controlled, or protected. However, a “public record” does not include a record to which access is restricted pursuant to a court rule, a federal regulation, another statute, or records to which access is restricted or governed as a condition of participation in a state or federal program or for receiving state or federal funds.
For purposes of this policy, "records" do not include: temporary drafts or other materials prepared for the originator's personal use or for the personal use of another, personal notes, notes kept in personal journals, diaries or other day timers, notes of informal observations, notes of evaluations or materials owned by the originator in his or her private capacity, documents relating to the Board of Education’s actions in a quasi-judicial capacity, books or other items catalogued in District libraries, copyrighted material (unless copyrighted by a government entity), or computer programs or software. In addition, GRAMA does not apply to District documents and information relating to security plans; security codes, combinations, and passwords; passes and keys; security procedures; and building and public works designs to the extent that those relate to ongoing security measures.
Utah Code § 63-2-204(1) (2017)
Utah Code § 63G-2-201 (2017)
Actions and decisions of the Board of Education and District Administration
Any other record properly identified as public in accordance with Utah Code § 63-2-301 unless the record involves information which is classified as private, controlled or protected.
Public records shall also include formal charges or disciplinary actions against a current or former employee if the disciplinary action has been completed and all time periods for administrative appeal have expired; and the charges on which the disciplinary action was based were sustained.
The District hereby designates all documents identified in Utah Code Ann. § 63G-2-302(1)(a) through (c), (f) through (h), (j), and 302(2) as "private data," including specifically but not limited to:
Records showing an individual's home address, home telephone number, social security number, insurance coverage, marital status, payroll deductions, race, religion or disabilities or military status;
Records touching upon an individual's eligibility for unemployment benefits, social services, or welfare benefits;
Records touching upon an individual's personal finances, except for the compensation information identified as public above, information provided to the Board for the purpose of complying with a financial assurance requirement, or records that must be disclosed pursuant to another statute;
Records touching upon any individual's medical or psychological condition, past or present; or
Utah Code § 63G-2-302 (2018)
Utah Code § 63G-2-201(14) (2017)
All student records are designated as "education records" and the disclosure of such education records is not governed under GRAMA but under 20 U.S.C. § 1232(g) and 34 C.F.R. § 99 et seq. and 34 C.F.R. § 300 et seq. The District may not release information related to educational records without parental consent, except as provided in the Family Educational Rights and Privacy Act (FERPA). See Policy FE: Student Records.
AVAILABILITY OF PRIVATE RECORDS
Utah Code § 63G-2-202(1) (2018)
AVAILABILITY OF CONTROLLED RECORDS
Utah Code § 63G-2-202(2) (a) (2018)
The District hereby designates as protected data all records identified in Utah Code § 63G-2-305, including but not limited to:
Any document the disclosure of which would impair procurement proceedings or may give an unfair advantage to a person or entity proposing to enter into a contract with the District, except that (subject to A and B above), once the contract has been awarded, neither an unsolicited proposal nor a bid, proposal, or application submitted to the District in response to a request for bids, a request for proposals, a grant, or similar document is no longer considered a Protected document;
The property the District is considering acquiring is a single-family residence and the District has initiated negotiations to acquire the property under Utah Code Ann. § 78B-6-505;
Materials to which access must be limited for purposes of securing or maintaining the district’s proprietary protection of intellectual property rights including patents, copyrights, trademarks and trade secrets.
Utah Code § 63G-2-305 (2018)
AVAILABILITY OF PROTECTED RECORD
Utah Code § 63G-2-202(4) (2018)
Utah Code § 63G-2-103(22)(b)(iv) (2018)
Utah Code § 63G-2-305(36) (2018)
is required to inspect the record as a condition of participating in a state or federal program or for receiving state or federal funds
The District may provide a record that is private, controlled, or protected to another governmental entity a government managed corporation, a political subdivision, the federal government, or another state if the requesting entity:
is the Utah Legislature, a legislative committee, a member of the Legislature, or a legislative staff member acting at the request of one of these entities and the record is requested in connection with the Legislatures duties including preparation or review of a legislative proposal or legislation, appropriations, or an investigation or review by the Legislature or a legislative committee
Utah Code § 63G-2-206 (2012)
Utah Code § 63G-2-206(9) (2012)
Utah Code § 63G-2-206(6) (2012)
the requester seeks to have the District identify and provide copies of the requested records, without prior inspection by the requester
PROCEDURES FOR ELECTRONIC RECORDS
Utah Code § 63G-2-201(13) (2017)
Utah Code § 63G-2-103(25) (2018)
A request to view District records should be addressed to the appropriate records officer during regular business hours. Individuals requesting to view records classified as "Private," "Controlled," or "Protected" shall be required to submit their request in writing. Requestors must prove their right of access to the records through personal identification, written release from the subject of the record, power of attorney, court order or other appropriate means.
If the request is granted, the record shall be provided as soon as possible and not more than ten (10) business days from the date the request is received unless extraordinary circumstances as identified in Utah Code § 63G-2-204(5) require a longer period of time. If the requester seeks an expedited response, the time for response to the request shall be five (5) business days if the requester demonstrates that the request benefits the public rather than the requester. This public benefit is presumed if the request is made to obtain information for a story or report for publication or broadcast to the general public. The District shall promptly evaluate all requests for expedited responses and if the District determines that the requester has not demonstrated that the request is for public benefit and that the response to the request will therefore not be expedited, the District shall so inform the requester within five (5) business days of the request.
Cites to the provisions of the Open and Public Meetings Act or other law regulation exempting the record or parts of record from disclosure (provided that this does not disclose private, controlled, or protected information);
States the superintendent's name and business address.
The written denial is to be sent to the requestor's address or personally delivered to the requestor.
If the District determines that extraordinary circumstances as identified in Utah Code § 63G-2-204(4) require a longer time for response, the District shall notify the requester of that determination within ten business days (five for public benefit requests) and shall describe in the notice the circumstances which constitute the extraordinary circumstances and shall inform the requester when the records or shall be available or response shall be made consistent with Utah Code § 63G-2-204(6).
Utah Code § 63G-2-204 (2017)
FEES FOR SEARCH AND OR DUPLICATION OF RECORDS
A fee shall be charged for the District's actual cost of duplicating a requested record and also for the personnel time in compiling and obtaining the record which charge shall be the hourly rate of the lowest paid employee that the custodian of records determines has the necessary skill and training to perform the request.
The requestor's inspecting the record; or
An additional charge of $1.00 shall be charged per each page of a document which has been requested to be certified.
The District shall require all past fees of the requestor to be paid before copying if fees are expected to exceed $50.00 or if the requestor has not paid fees from a previous request.
RIGHTS TO REQUIRE REQUESTER TO MAKE COPIES
Utah Code § 63G-2-201(10) (2017)
Utah Code § 63G-2-400.5 (2015)
Utah Code § 63G-2-401 (2017)
Utah Code § 63G-2-401(1) (2017)
Utah Code § 63G-2-401(2), (3) (2017)
Utah Code § 63G-2-401(4) (2017)
Utah Code § 63G-2-401(5) (2017)
Utah Code § 63G-401(7) (2017)
Utah Code § 63G-2-403(1) (2018)
Utah Code § 63G-2-404(1)(a) (2017)
Utah Code § 63G-2-401(8) (2017)
Adopted by Tintic School Board : 8/17/2009
Amended : 11/21/2011
Amended : 11/19/2012
Amended : 10/12/2015
Amended : 11/20/2017
Amended : 11/19/2018