Source: https://www.softgarden.io/company/privacy-products/
Timestamp: 2018-12-10 17:36:05
Document Index: 341609670

Matched Legal Cases: ['Art. 4', 'Art. 6', 'Art. 6', 'Art. 6', 'Art. 6', 'Art. 6', 'Art. 6', 'Art. 6', 'Art. 6', 'Art. 6', 'Art. 6', 'Art. 6']

Privacy Policy for softgarden Products | softgarden
softgarden Tour
Job Ad Designer
Privacy Policy for softgarden Products
The protection and confidentiality of your data are highly important to softgarden. The collection and use of your personal data is performed solely within the terms of the statutory provisions of the applicable data protection law. This Data Protection Notice will tell you about the personal data we process when you use softgarden, and the purpose for which this data will be used. softgarden collects and uses your personal data solely in accordance with the provisions of the data protection laws that apply in the Federal Republic of Germany and the European Union. Information concerning the type, scope and purposes of collection and use of personal data is set out in the following.
10789 Berlin (Germany)
If you have any questions or comments concerning data protection, you can contact us by email at the following address datenschutz@softgarden.de.
The Data Protection Officer within the definition of the data protection laws is:
procado Consulting, IT – & Medienservice GmbH
10243 Berlin (Germany)
3. Location of the data processing
softgarden operates an IT infrastructure at its administrative offices in Berlin and Saarbrücken, as well as in the data processing centres operated by the following service providers:
4. Object of the data protection
The object of the data protection is personal data. According to Art. 4 no. 1 GDPR, this means any information relating to an identified or identifiable natural person (“data subject”). This includes information such as name, postal address, email address and telephone number, and can, in certain circumstances, include usage data. Usage data relates to the data necessary to use our website, such as information concerning the start, end and scope of the use of our website and login data.
This Data Protection Notice applies to all products and services of softgarden e-recruiting GmbH, especially for the following services:
Recruitment platform and applicant management system
Applicant and employee feedback
softgarden reference manager
5. Collection and use of your data
5.1. Automated data collection
6. Data entered by the user
6.1. Recruitment platform and applicant management system
You will have to register (login) in order to use all the benefits available from softgarden. For this purpose, you must enter your name, your email address, the name of your company, your user name and a password. We need this data to create your account for the recruiting platform, and to enable you to utilise softgarden’s full range of services. In addition, softgarden also needs this data (and possibly other data too) to respond to requests, questions and criticisms.
The user administrator facility also enables recruiting platform users to invite other users. The following data is required on all users:
This data is necessary in order to communicate with candidates during the job application process and for running the software. Legal basis is Art. 6 (1) 1st sentence point b) GDPR.
6.1.2. Logging onto the recruiting platform
The following additional data is needed when logging onto the recruiting platform:
date and time of the log-in attempt
user name assigned to the account
IP address of the log-in attempt
outcome of the log-in attempt (successful, not successful)
This data is used for documenting the software access and for technical security aspects. This data is stored for a period of 3 years. Legal basis is Art. 6 (1) 1st sentence point f) GDPR.
6.1.3. Referral Manager
When using the Referral Manager module, name, business e-mail address and user picture of the recommending user are displayed to the user of the recruiting platform. In the Referral Manager Portal the following details of a recommended application are displayed to the recommending user: date of application, name of the recommending user, current process step. The recommendation of a potential candidate is based on his consent. Legal basis is Art. 6 (1) 1st sentence point b) GDPR.
6.2. Transfer of personal data
6.2.1. Newsletter
softgarden offers you a free-of-charge newsletter service. softgarden uses this newsletter to provide information on product updates, price changes, other information relevant to using the platform as well as taking part in surveys, in order to make you aware of new products or services or send you other information that may be of interest to you. Our newsletters also contain information about offers and products available from our co-operation partners.
The newsletter subscription can be activated or cancelled at any time by using the settings in your profile. Every newsletter contains information telling you how it the subscription can be cancelled, taking effect for the future. Legal basis is Art. 6 (1) 1st sentence point a) GDPR.
6.3. Cookies and local storage
6.3.1. Transient cookies
Transient cookies are automatically deleted when you close your browser. This particularly include session cookies. They store what is known as a session ID, which correlates various queries made by your browser during a common session. This helps to identify your computer when you return to the website. Session cookies are deleted once you log out or close your browser.
6.3.2. Persistent cookies
6.3.3. Local storage
We also store personal data in so-called local storage, which means we use the storage capacity of your browser.
This storage is used to display pages in your preferred language. The data stored in the Local Storage for this purpose are only accessible to you (via the browser) and softgarden. Third parties and other websites can not read the data. Merging the data with other data (for example, information from tracking tools that are also separately stored in local storage) does not happen. The data stored in the Local Storage are not used for advertising purposes and serve the purpose of safeguarding our legitimate interest in offering our web offers in the best possible way. Legal basis is Art. 6 (1) 1st sentence point f) GDPR.
7. Use of the collected data
User data is collected to enable softgarden to deliver the services. Data is also collected for the following purposes: analytics, interaction with live chat platforms, interaction with support and evaluation platforms, administration of support and contact queries, administration of use databases, administration of contacts and for sending messages, contacting the user, advertising, enabling third-party providers to access profiles, displaying the content of external platform, and for remarketing and behavioural targeting.
8. Improvement of softgarden services
Zsoftgarden uses various systems in order to improve the services on offer, and to assist customers with support inquiries.
softgarden employs Google Analytics, a web analysis service provided by Google Inc. ("Google"). Google Analytics employs cookies, i.e. text files that are stored on your computer and which enable an analysis to be made of your use of this website. The information generated by the cookie on your use of this website will normally be transmitted to a Google server in the United States and stored there. If IP anonymization is activated on this website, however, your IP address will firstly be truncated by Google from within a member state of the European Union or from within any other country which is party to the Agreement on the European Economic Area. Only in exceptional cases will the complete IP address be sent to a Google server in the United States and truncated there. Google will use this information on our behalf for purposes of evaluating your use of the website, compiling reports on website activity and for providing the website operator with other services relating to website use and internet usage.
The IP address relayed by your browser within the Google Analytics process will not be linked to any other data owned by Google.
You can block the installation of cookies by adjusting your browser software accordingly; however we point out that by doing so you may be prevented from using the full range of this website’s functions. You can also prevent the acquisition of the data generated by the cookie (including your IP address) by Google and the processing of this data by Google by downloading and installing the browser plug-in available at the following link: https://tools.google.com/dlpage/gaoptout.
softgarden uses Google Analytics with the extension “anonymizeIp()”. This means that IP addresses are further processed in a truncated form, to prevent any reference to a particular person. If a reference to a person ever occurs on the basis of the data collected from you, this will be removed from the process immediately, and the personal data therefore erased without delay.
softgarden uses Google Analytics to analyse the use of the website and the products of softgarden, in order that these can be improved regularly. The statistics obtained enable us to improve our website and design it to be more interesting to you personally as a user. To cover those exceptional cases, in which personal data is transferred to the USA, Google has committed itself to the EU-U.S. Privacy Shield Framework, https://www.privacyshield.gov/EU-US-Framework. The legal basis for the use of Google Analytics is Art. 6 (1) 1st sentence point f) GDPR.
Information on the third-party provider: Google Dublin, Google Ireland Ltd., Gordon House, Barrow Street, Dublin 4, Ireland, Fax: +353 (1) 436 1001. Terms and Conditions of Use: https://www.google.com/analytics/terms/us.html, Data protection overview: https://www.google.com/analytics/learn/privacy.html, and the Privacy Policy: https://policies.google.com/privacy.
8.2. Hubspot
softgarden uses HubSpot as a software solution for the management and realisation of inbound marketing. If you use our contact form and give your consent that Hubspot may process your data, you will have the opportunity to learn more about our company, and make your contact information available to us. Legal basis is Art. 6 (1) 1st sentence point f) GDPR. This information will be stored on servers belonging to HubSpot Inc. HubSpot, Inc. is committed to the U.S.-EU Safe Harbor and the U.S.-Swiss Safe Harbor Principles, as well as those imposed by the U.S. Department of Commerce for the collection, use and storage of personal data originating in EU Member States. In addition, customers in the European Union or in the European Economic Area can enter into a data processing contract, in connection with Article 26(2) of Directive 95/46/EG, this contract containing standard contractual clauses accepted by the European Commission, in order to implement adequate security measures regarding the data processed under this contract. HubSpot is a U.S.-based software company with a subsidiary enterprise based in Ireland (HubSpot Ireland Ltd., 2nd Floor, 30 North Wall Quay, Dublin, Ireland). We will use your information to send you additional information about our services, and to identify you the next time you visit our website. You can configure the settings of your browser software to block new cookies or erase those already stored. Please note that blocking cookies may mean that the functionality of some services is restricted. More information on the technologies employed by Hubspot Inc. is contained in the privacy policy of Hubspot available at https://www.hubspot.com/legal/privacy-policy.
8.3. Support tools
softgarden uses the Zendesk support platform and its associated Zopim chat software for the purpose of delivering end-user support.
With this type of service, users can interact directly via the application with live chat platforms operated by third parties, in order to contact or be contacted by the support team responsible for this application.
This type of service might still collect navigation and usage data for the pages where the service is installed, even when users do not use the service. Live chats may possibly also be logged.
The Zopim widget is a service for interacting with the Zopim live chat platform operated by Zendesk Singapore Pte. Ltd., based in Singapore. Personal data collected: cookie and usage data.
Zendesk is a service provided by Zendesk Inc. for the management of support and contact inquiries. Personal data collected: various types of data, as described in the privacy policy of the service.
The Zendesk privacy policy is available at https://www.zendesk.com/company/customers-partners/privacy-policy/
The legal basis for the use of Zendesk and Zopim is Art. 6 (1) 1st sentence point f) GDPR.
8.4. Platforms for online surveys
With this type of service, users can interact directly via the application with online survey platforms operated by third parties.
This type of service might still collect navigation and usage data for the pages where the service is installed, even when users do not use the service. Legal basis is Art. 6 (1) 1st sentence point f) GDPR.
8.5. Displaying external platform content
This type of service enables users to view content hosted on external platforms directly from the pages of this application and interact with them. This type of service might still collect web traffic data for the pages where the service is installed, even when users do not use it.
8.5.1. Google Fonts (Google Inc.)
Google Fonts is a service provided by Google Inc. for the visualisation of fonts, with which this application can integrate corresponding content into its web pages. Legal basis is Art. 6 (1) 1st sentence point f) GDPR.
Personal data collected: usage data and various types of data, as described in the privacy policy of the service.
Processing location: USA – Datenschutzerklärung
8.5.2. Google Maps Widget (Google Inc.)
Google Maps is a service provided by Google Inc. for the visualisation of fonts, with which this application can integrate corresponding content into its web pages. Legal basis is Art. 6 (1) 1st sentence point f) GDPR.
9. Additional information concerning the collection and processing of data
9.1. Legal measures
9.2. Information not contained in the Data Protection Notice
9.3. Rights of users
Users are entitled to be provided with information at any time, confirming whether or not their personal data is being stored, and they may contact the controller in order to find out about the content and source of the stored data, to review its accuracy, to demand that it be supplemented, erased, updated, corrected or converted into an anonymised format or to have a block imposed on unlawfully stored data, and to object to processing on legitimate grounds. If you have any concerns in this regard, please email datenschutz@softgarden.de or send a letter by regular post to the address provided above.
If your data is no longer needed for the aforementioned purposes, or if this Data Protection Notice explicitly contains other specifications regarding erasure time limits, then your data will be erased if the purpose of the processing has been fulfilled. If it is necessary to retain the data for legal reasons, the processing will be restricted. The data will then no longer be available for subsequent use.
softgarden’s products support Do Not Track requests from web browsers. To find out of applicable third-party providers follow the Do Not Track protocol, please read the privacy policy for the service in question.
9.5. Right to lodge a complaint with a supervisory authority
9.6. Changes to this Data Protection Notice
9.7. Version
Document ID: D401
Document status: 11/30/2018
Job Ad Editor