Source: https://www.chartswap.com/?page_id=3524r
Timestamp: 2017-03-24 11:58:16
Document Index: 764491681

Matched Legal Cases: ['§2', '§12', '§227', '§12', '§227', '§160', '§ 13400', '§ 160', 'art 160', 'art 164', '§ 160', '§ 160', 'art 160', 'art 164', '§ 13402', 'arts 160', '§ 164', '§ 164']

Terms of Service – Providers Requestors – ChartSwap
Terms of Service – Providers Requestors
Terms of Service – Providers Requestors	[email protected]	2015-08-12T20:12:02+00:00	Welcome To ChartSwap. ChartSwap, LLC, a Texas limited liability company (“ChartSwap,” “our,” “us,” or “we“) provides a proprietary service (as it may be updated from time to time, the “Service“) that is designed to allow providers and requesters of records to securely exchange records electronically.
Provider’s Acceptance Of This Agreement. Before we can permit use of the Service, it is important to us that we have a common understanding concerning the terms and conditions that govern such use. This document and the documents that we incorporate by making reference to them here (together, the “Agreement“) together set forth and establish our common understanding about the use of the Service as a provider of records on behalf of you or your organization (hereinafter, the “Provider“). If you or your organization wishes to access or use the Service as a requester of records (“Requester“), a separate agreement shall apply.
When you click “I AGREE” upon creating an account, you agree to be bound by this Agreement on behalf of Provider. Provider is only authorized to access or use the Service as a Provider under these terms. Please read this Agreement carefully and save it. If you would like us to send you a copy of it, you can request that here. If Provider does not agree with it, Provider should not use the Service as a Provider.
Representations About Provider. You represent and warrant to us that you have the power and authority to enter into this Agreement for Provider. Also, you represent and warrant that the information that you provide to us about Provider or its account in connection with the Service will be current, true, accurate, supportable and complete.
Authorized Users. Provider may allow its employees or independent contractors to use the Service on behalf of Provider (“Authorized Users“). As a condition to such use, Authorized Users may be required to agree to abide by the terms set forth herein. Provider and Authorized Users shall immediately notify us in the event that Provider or an Authorized User becomes aware of any violation of the terms of this Agreement. Provider shall be liable for any breach of the Agreement by any Authorized User.
Records. We do not claim ownership rights in the text, files, images, photos, video, sounds, links, works of authorship, or any other materials that Provider posts to or shares via the Service (collectively, “Records“). However, by posting or sharing Records through the Service, Provider hereby grants ChartSwap and our third party partners a license under any applicable intellectual property or other rights protecting the Records for the purpose of transmitting them through the Service to the applicable Requester(s). We reserve the right to remove any of the Records from the Service in our discretion if we determine that they may infringe another party’s rights, this Agreement, our policies, or applicable law.
Provider Representations About the Records. It is important to us that Providers do not use the Service to infringe the rights of others. As such, Provider represents and warrant to us that (i) Provider has the right to share the Records via the Service and has obtained any and all required consents and authorizations, (ii) to Provider’s knowledge, the posting and sharing of the Records via the Service does not violate the privacy rights, publicity rights, copyrights, trademark rights, contract rights or any other rights of any person or entity, and (iii) it is Provider’s sole responsibility to verify as may be appropriate or required that the Requester(s) to which Provider provides Records via the Service is authorized to receive them.
Data Ownership. Provider shall own all right, title, and interest in and to any data that is collected by ChartSwap from Provider or its Authorized Users in connection with Provider’s use of the Service (“Data”). Provider grants and agrees to grant to ChartSwap a perpetual, non-exclusive license to use such Data (a) in order to provide the Service to Provider; (b) for statistical use (provided that such data is not personally identifiable); and (c) as necessary to monitor and improve the Service.
Confidentiality. Provider acknowledges that the Service and any other proprietary or confidential information provided to Provider by ChartSwap constitutes valuable proprietary information and trade secrets of ChartSwap. ChartSwap acknowledges that the Records provided to ChartSwap by Provider constitute confidential information of Provider and its customers. Each party agrees to preserve the confidential nature of the other party’s Confidential Information by retaining and using the Confidential Information in trust and confidence, solely for its internal use and as authorized hereby, and by using the same degree of protection that such party uses to protect similar proprietary and confidential information, but in no event less than reasonable care. Each party shall have the right to obtain an injunction (without having to post a bond) to prevent any breach or continued breach of this section.
Business Associate Addendum. In the event and to the extent that ChartSwap is deemed, with respect to Provider, to be a “Business Associate” as defined in 45 C.F.R. Section 160.103 (or applicable successor provisions) with respect to the provision of the Service, Provider and ChartSwap agree to abide by the terms of the Business Associate Addendum, which is incorporated into this Agreement.
Payment Terms. Provider acknowledges that ChartSwap reserves the right to charge for the Service. Provider may also impose a fee on Requestors in connection with its provision of Records via the Service (“Custodian Fee“), provided that any such transaction is solely between Provider and the applicable Requester, and that as between ChartSwap and Provider, Provider is solely responsible for complying with applicable law in connection with the implementation of Custodian Fees, and for determining and paying applicable taxes related thereto. Provider may elect to connect its account to our third party payment processors (e.g. PayPal), or to have ChartSwap issue a check each month for the aggregate Custodian Fees earned by Provider from Requesters in such month. If Provider elects for ChartSwap to issue a monthly check, Provider acknowledges that such payment is subject to ChartSwap’s check issuance policies and that ChartSwap may deduct from any such payment a processing fee in accordance with the following schedule (the “Processing Fee“). The Processing Fee is in addition to any Custodian Fee. Provider agrees and acknowledges that is solely responsible for payment of any taxes due as a result of its payment of the Processing Fee. Click here for ChartSwap’s current Fee Schedule.
Reservation of Rights With Respect To The Service. ChartSwap reserves all rights in and to the Service and all related intellectual property not expressly granted under this Agreement. If Provider submits comments, suggestions, or other feedback regarding the Service (“Feedback“), Provider agrees that ChartSwap will be free to use such Feedback for any purpose.
Restrictions On Provider’s Use Of The Service. Provider may not rent, lease, lend, sell, redistribute, reproduce or sublicense the Service. Provider may not copy, decompile, reverse-engineer, disassemble, attempt to derive the source code of, modify, or create derivative works of the Service, or any part thereof. If for some reason these restrictions are prohibited by applicable law or by an agreement we have with one of our licensors, then the activities are permitted only to the extent necessary to comply with such law or license(s). Provider shall not exploit the Service in any unauthorized way whatsoever, including, but not limited to, by trespass or burdening network capacity.
Limitations on Availability. The Service or some aspects thereof may not be available in all languages or in all countries. ChartSwap makes no representation that the Service is available or permitted in any particular location. Use of the Service is void where prohibited. Provider uses the Service at its own initiative and is responsible for compliance with any applicable laws. ChartSwap may also impose limits on the use or access to the Service as required by law.
Termination. This Agreement is effective until terminated by Provider or ChartSwap. Provider’s right to use or access the Service will terminate automatically without notice from ChartSwap if Provider fails to comply with any term(s) of this Agreement. Upon termination of the Agreement, Provider shall cease all use of or access to the Service. Provider acknowledges that unless we otherwise agree in writing, ChartSwap may restrict, modify, or terminate Provider’s access to the Service, without liability, for its convenience.
Disclaimer of Warranties. TO THE MAXIMUM EXTENT PERMITTED BY APPLICABLE LAW, THE SERVICE IS PROVIDED “AS IS” AND “AS AVAILABLE”, WITH ALL FAULTS AND WITHOUT WARRANTY OF ANY KIND, AND CHARTSWAP HEREBY DISCLAIMS ALL WARRANTIES AND CONDITIONS WITH RESPECT THERETO, EITHER EXPRESS, IMPLIED, OR STATUTORY, INCLUDING, BUT NOT LIMITED TO, THE IMPLIED WARRANTIES AND/OR CONDITIONS OF MERCHANTABILITY, OF SATISFACTORY QUALITY, OF FITNESS FOR A PARTICULAR PURPOSE, OF ACCURACY, OF QUIET ENJOYMENT, AND OF NONINFRINGEMENT OF THIRD-PARTY RIGHTS. CHARTSWAP DOES NOT WARRANT AGAINST INTERFERENCE WITH PROVIDER’S ENJOYMENT OF THE SERVICE, THAT THE FUNCTIONS CONTAINED IN OR SERVICES PERFORMED OR PROVIDED BY THE SERVICE WILL MEET PROVIDER’S REQUIREMENTS, THAT THE OPERATION OF THE SERVICE WILL BE UNINTERRUPTED OR ERROR-FREE, OR THAT DEFECTS IN THE SERVICE WILL BE CORRECTED. NO ORAL OR WRITTEN INFORMATION OR ADVICE GIVEN BY CHARTSWAP OR ITS AUTHORIZED REPRESENTATIVE SHALL CREATE A WARRANTY. CHARTSWAP MAKES NO REPRESENTATION REGARDING AND ACCEPTS NO RESPONSIBILITY OR LIABILITY ASSOCIATED WITH THE VERIFICATION THAT A GIVEN RECIPIENT IS AUTHORIZED TO RECEIVE THE APPLICABLE RECORDS. SOME JURISDICTIONS DO NOT ALLOW THE EXCLUSION OF IMPLIED WARRANTIES OR LIMITATIONS ON APPLICABLE STATUTORY RIGHTS OF A CONSUMER, SO THE ABOVE EXCLUSION AND LIMITATIONS MAY NOT APPLY.
Limitation of Liability. IN NO EVENT SHALL CHARTSWAP OR ITS AFFILIATES BE LIABLE FOR ANY INCIDENTAL, SPECIAL, INDIRECT, OR CONSEQUENTIAL DAMAGES WHATSOEVER, INCLUDING, WITHOUT LIMITATION, DAMAGES FOR LOSS OF PROFITS, LOSS OF DATA, BUSINESS INTERRUPTION, OR ANY OTHER COMMERCIAL DAMAGES OR LOSSES, ARISING OUT OF OR RELATED TO PROVIDER’S USE OR INABILITY TO USE THE SERVICE, HOWEVER CAUSED, REGARDLESS OF THE THEORY OF LIABILITY (CONTRACT, TORT, OR OTHERWISE) AND EVEN IF CHARTSWAP HAS BEEN ADVISED OF THE POSSIBILITY OF SUCH DAMAGES. In no event shall CHARTSWAP OR ITS AFFILIATES HAVE liability to PROVIDER for damages IN EXCESS OF THE GREATER OF the amount of TWENTY-FIVE dollars ($25) OR THE AMOUNT PROVIDER PAID FOR THE SERVICES IN THE six (6) MONTHS PRECEDING THE CLAIM. The foregoing limitations will apply even if the above stated remedy fails of its essential purpose. SOME JURISDICTIONS DO NOT ALLOW THE LIMITATION OF LIABILITY OR EXCLUSION OF CERTAIN DAMAGES, SO THIS LIMITATION MAY NOT APPLY TO PROVIDERS.
Indemnification. Provider shall indemnify, defend, and hold harmless ChartSwap and its directors, employees, agents, and distributors from and against all damages and liabilities (including reasonable attorneys’ fees) that arise from a third party’s claim resulting from (a) unauthorized use of the Service by Provider or any Authorized User, (b) any Records uploaded or posted by Provider or an Authorized User; or (c) any activities of Provider or an Authorized User through the use the Service, including without limitation any unauthorized disclosure made by Provider or its Authorized Users.
Export and Other Restrictions. Provider may not use or otherwise export or re-export the Service or elements thereof except as authorized by United States law and the laws of the jurisdiction in which the Service was accessed or obtained. In particular, but without limitation, the Service may not be exported or re-exported (a) into any U.S.-embargoed countries or (b) to anyone on the U.S. Treasury Department’s Specially Designated Nationals List or the U.S. Department of Commerce Denied Persons List or Entity List. By using the Application, Provider represents and warrants that it is not located in any such country or on any such list. Provider also agrees that it will not use the Service for any purposes prohibited by applicable law.
The Service and related documentation are “Commercial Items”, as that term is defined at 48 C.F.R. §2.101, consisting of “Commercial Computer Software” and “Commercial Computer Software Documentation”, as such terms are used in 48 C.F.R. §12.212 or 48 C.F.R. §227.7202, as applicable. Consistent with 48 C.F.R. §12.212 or 48 C.F.R. §227.7202-1 through 227.7202-4, as applicable, the Commercial Computer Software and Commercial Computer Software Documentation are being licensed to U.S. Government end users (a) only as Commercial Items and (b) with only those rights as are granted to all other end users pursuant to the terms and conditions herein.
Consent to Receive Commercial E-mail. We may need to be able to communicate with Provider about the Service, and we would like to be able to make certain commercial offers available to Provider from time to time. AS SUCH, YOU CONSENT ON BEHALF OF PROVIDER TO RECEIVE COMMERCIAL E-MAIL MESSAGES FROM OR ON BEHALF OF CHARTSWAP AND OUR PARTNERS, AND ACKNOWLEDGE AND AGREE THAT YOUR PRIMARY EMAIL ADDRESSES AND OTHER INFORMATION MAY BE USED BY CHARTSWAP FOR THE PURPOSE OF INITIATING COMMERCIAL E-MAIL MESSAGES. We will allow Provider to opt out of receiving some of these messages, but in order to stop receiving any messages from us whatsoever (including administrative messages regarding the Service), Provider will need to terminate its account.
Modifications. We may modify the terms of this Agreement from time to time. Any such modification shall be effective when we notify Provider of the modification (via an update to the terms delivered via email or through the Service) and Provider subsequently signifies its acceptance or uses the Service.
Supplemental Terms and Third Party Offerings. To enjoy certain aspects of the Service, additional terms may apply. We will present supplemental terms and conditions for review and acceptance at the time that Provider undertakes such activity within the Service, and any such supplemental terms (each, “Supplemental Terms“) shall become a part of this Agreement. Provider hereby further acknowledges and agrees that in the event of any conflict between the terms hereof and any Supplemental Terms, the Supplemental Terms shall govern with respect to the matters contemplated thereby. Similarly, to enjoy certain third party offerings, certain third party terms (each, “Third Party Terms“) may apply. Third Party Terms will be presented for review and acceptance at the time that Provider undertakes such activity within the Service, and any such Third Party Terms shall constitute an agreement between Provider and such third party. ChartSwap is not responsible for such third party offerings.
Miscellaneous. The laws of the State of Texas, excluding its conflicts of law rules, govern this Agreement and Provider’s use of the Service. Use of the Service may also be subject to other local, state, national, or international laws. This Agreement (including the Business Associate Addendum, to the extent applicable) constitutes the entire agreement between Provider and ChartSwap regarding use of or access to the Service as a Provider. The failure of ChartSwap to exercise or enforce any right or provision of this Agreement shall not operate as a waiver of such right or provision. The section titles in this Agreement are for convenience only and have no legal or contractual effect. “ChartSwap” and all associated logos displayed within the Service are trademarks of ChartSwap (unless otherwise noted). This Agreement operates to the fullest extent permissible by law. ChartSwap may freely transfer or assign this Agreement and any of its rights or obligations hereunder. Provider may not transfer or assign this Agreement or any of its rights or obligations hereunder without the prior written consent of ChartSwap, and any attempt to do so shall be null and void. If any provision of this Agreement is unlawful, void or unenforceable, that provision is deemed severable from this Agreement and does not affect the validity and enforceability of any remaining provisions.
This Business Associate Addendum (the “Addendum“) supplements that certain Terms of Service – Provider version by and between ChartSwap, Inc., a Texas limited liability company (“ChartSwap“) and the Provider (as defined therein) (the “Agreement” or the “Terms of Service“), which is hereby incorporated by reference.
This Addendum is intended to satisfy any applicable obligations of Provider under 45 C.F.R. Sections 164.308(b), 164.314(a) and 164.504(e) and shall be applicable only in the event and to the extent ChartSwap is deemed, under applicable law and with respect to Provider, to meet be a Business Associate within the meaning of 45 C.F.R. §160.103, or applicable successor provisions with respect to the provision of the Service. To the extent ChartSwap is so deemed, this Addendum defines the rights and responsibilities of each party with respect to Protected Health Information as defined in the Health Insurance Portability and Accountability Act of 1996 and the regulations promulgated thereunder, as each may be amended from time to time (collectively, “HIPAA“) with respect to the provision of the Service,
“Breach” shall have the same meaning as the term “breach” in the HITECH Act, § 13400(1).
“Business Associate” shall mean ChartSwap, LLC if and to the extent applicable in accordance with the preamble to this Addendum.
“Electronic Protected Health Information” or “Electronic PHI” shall have the same meaning as the term “electronic protected health information” in 45 CFR § 160.103, limited to the information that Business Associate creates, receives, maintains, or transmits from or on behalf of Provider.
“HITECH Act” means the Health Information Technology for Economic and Clinical Health Act of 2009, as in effect or as amended from time to time.
“Privacy Rule” shall mean the Standards for Privacy of Individually Identifiable Health Information at 45 CFR Part 160 and Part 164.
“Protected Health Information” or “PHI” shall mean individually identifiable health information, as that term is defined in 45 CFR § 160.103, limited to the information created or received by Business Associate from or on behalf of Provider and obtained to provide the Service.
“Required by Law” shall have the same meaning as the term “required by law” in 45 CFR § 160.103.
“Security Rule” shall mean the Security Standards at 45 CFR Part 160 and Part 164.
“Terms of Service” shall mean any present or future agreements (including the Terms of Service or any Supplemental Terms), either written or oral, between Provider and Business Associate under which Business Associate provides services to Provider which involve the access, use or disclosure of PHI. The Terms of Service is amended by and incorporates the terms of this Addendum to the extent contemplated hereby.
“Unsecured Protected Health Information” or “Unsecured PHI” shall have the same meaning as the term “unsecured protected health information” in the HITECH Act, § 13402(h)(1).
Appropriate Safeguards. Business Associate agrees to use appropriate administrative, physical, and technical safeguards to prevent the use or disclosure of the Protected Health Information other than as provided for by this Addendum.
Electronic Transaction Standards. Where applicable, Business Associate shall adhere to the transaction standards as specified in 45 CFR Parts 160 and 162.
Access to Books and Records. Business Associate agrees to make internal practices, books, and records available to the Secretary, in a time and manner designated by the Secretary, for purposes of the Secretary’s determining Provider’s compliance with the Privacy Rule and Security Standards; provided, however, that time incurred by Business Associate in complying with any such request that exceeds its normal customer service parameters shall be charged to Provider at Business Associate’s then-current standard hourly rate.
Minimum Necessary. Business Associate shall limit its use, access and disclosure of an Individual’s Protected Health Information obtained to provide the Service: (i) where practicable, to a Limited Data Set, and (ii) in all other cases, to the minimum amount required to accomplish the intended purpose of the use, access or disclosure.
Provider Obligations. Provider shall notify Business Associate of:
Privacy Notice. Provider shall notify Business Associate of any limitations(s) in Provider’s notice of privacy practices in accordance with 45 CFR § 164.520 to the extent that such changes may affect Business Associate’s use or disclosure of Protected Health Information.
Changes of Permission of Individual. Any changes in, or revocation of, permission by Individual to use or disclose Protected Health Information, to the extent that such changes may affect Business Associate’s use or disclosure of Protected Health Information.
Restrictions on Use or Disclosure. Provider shall notify Business Associate of any restriction to the use or disclosure of Protected Health Information that Provider has agreed to in accordance with 45 CFR § 164.522, to the extent that such restriction may affect Business Associate’s use or disclosure of Protected Health Information.
Priority. The terms of this Addendum are hereby incorporated into the Terms of Service. In the event of a conflict between the terms of this Addendum and the terms of the Terms of Service, the terms of this Addendum shall prevail.
Entire Business Associate Agreement. This Addendum supersedes and replaces any former business associate agreement or addendum entered into by the parties.