Source: http://www.dor.ca.gov/DisabilityAccessInfo/Planning-Accessible-Public-Meetings.html
Timestamp: 2017-08-22 07:01:17
Document Index: 130492465

Matched Legal Cases: ['§7', '§7', '§1129', '§1114', '§1117', '§1117', '§1117', '§1133', '§1118']

Planning Accessible Public Meetings - DisabilityAccessInfo - California Department of Rehabilitation
Selecting An Accessible Meeting Location - All public meetings must take place in locations that are accessible to persons with disabilities. All parts of the building do not need to be accessible but the parking (if provided), the path of travel into and through the facility, the meeting area, and the restrooms must be. If overnight stays are involved, conveniently located accessible accommodations should also be a consideration.
Public Meeting Notices - Use a simple, uncluttered page design for written meeting announcements. It is recommended that the font be clear and simple such as Arial or Courier and be in a contrasting color to the paper to increase its legibility for readers with low vision. Be aware that some software programs may not allow people using assistive devices such as screen readers to read a document. Be prepared to design forms that can be made accessible or post or have available a word version of the agenda, if needed for an accommodation. Include the name and telephone number of the contact person and timelines for requesting accommodations needed as well as a TDD number that can be used by individuals with hearing impairments. The following is a sample notice:
Alternative Formats - Written materials that are distributed to members of the public, such as the agenda and other materials distributed at a public meeting are subject to the requirement of that communication be equally effective for persons with disabilities. (U.S. Department of Justice, ADA, Title II Technical Assistance Manual (TAM) §7.1000). Thus, upon receipt of a specific request, a public entity that provides information in written form must make that information available to individuals in a form that is usable by them. (TAM) §7.1000). Such alternative formats may include computer diskette, audiotape, large print, or Braille. The type of format necessary to ensure effective communication will vary with the individual's needs and the length and complexity of the communication involved.
Auxiliary Aids And Services - Upon receipt of a specific request, it may be necessary to provide auxiliary aids and services to individuals with disabilities to allow full participation in the public meeting. These include, but are not limited to:
Sign language interpreters - A qualified interpreter is an individual who is able to interpret effectively, accurately and impartially, both receptively and expressively, using any specialized vocabulary that may be necessary.
Parking - If parking is provided, ensure that the parking area has the correct number of accessible spaces and that both van and auto access aisles are provided. In addition, verify that there is a safe, accessible path of travel provided between the parking area and the entrance to the facility (Title 24, CCR §1129B.1).
Public Transportation - There must be a safe and accessible path of travel leading from the transportation stop to the facility entrance (Title 24, CCR §1114B.1.2).
Restrooms - Ensure that at least one set of restrooms within the facility is accessible. If there is more than one set of restrooms, but not all are accessible, make sure there is directional signage that indicates where the accessible restrooms are located (Title 24, CCR §1117B.5).
Phones and Drinking Fountains - Whenever possible, select locations that have at least one accessible public phone and drinking fountain. At least one telephone per floor should have amplification capabilities and be accessible to persons using wheelchairs. Where drinking fountains are provided, at least one per floor must be accessible to persons using wheelchairs and must be enclosed in an alcove or not encroach into the accessible route (Title 24, CCR §1117B.2; §1117B.1.2).
Speaker Platform - If there is a raised platform, make sure that an accessible ramp is provided as well as an accessible path of travel leading to it (Title 24, CCR §1133B.5). Microphones should be adjustable in order to adapt the height to the speaker.
Emergency Evacuation - Establish an emergency evacuation plan for individuals with disabilities. Never assume that all individuals with disabilities need special help in an evacuation. Always ask before providing assistance.
Meeting Rooms - Arrange all meeting rooms with consideration for persons with disabilities. All public meeting space should be wheelchair accessible. This area should include integrated wheelchair seating, turning room, and aisle space (Title 24,CCR §1118B).
U.S. Department of Justice, Civil Rights Division, Disability Rights Section – Accessible Information Exchange: Meeting on a Level Playing Field