Source: http://www.simonalderson.co.uk/content/privacy-policy
Timestamp: 2019-10-15 20:10:57
Document Index: 626607651

Matched Legal Cases: ['art 12', 'art 13', 'art 14', 'art 15', 'art 16', 'art 17', 'art 18', 'arts 19', 'art 21', 'art 21', 'art 12', 'art 5', 'art 21', 'art 14', 'arts 22', 'art 12', 'art 21', 'art 28', 'art 18', 'art 29']

Simon Alderson Accountancy Services
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This Policy sets out the obligations of Simon Alderson Accountancy Services, whose office is at 19b Front Street, Sacriston, County Durham DH7 6JS (“the Practice”) regarding data protection and the rights of Clients and Employees (“data subjects”) in respect of their personal data under EU Regulation 2016/679 General Data Protection Regulation (“GDPR”).
This Policy sets the Practice’s obligations regarding the collection, processing, transfer, storage, and disposal of personal data. The procedures and principles set out herein must be followed at all times by the Practice, its employees, agents, contractors, or other parties working on behalf of the Practice.
The Practice is committed not only to the letter of the law, but also to the spirit of the law and places high importance on the correct, lawful, and fair handling of all personal data, respecting the legal rights, privacy, and trust of all individuals with whom it deals.
2.1	Processed lawfully, fairly, and in a transparent manner in relation to the data subject.
2.2	Collected for specified, explicit, and legitimate purposes and not further processed in a manner that is incompatible with those purposes. Further processing for archiving purposes in the public interest, scientific or historical research purposes or statistical purposes shall not be considered to be incompatible with the initial purposes.
2.3	Adequate, relevant, and limited to what is necessary in relation to the purposes for which it is processed.
2.4	Accurate and, where necessary, kept up to date. Every reasonable step must be taken to ensure that personal data that is inaccurate, having regard to the purposes for which it is processed, is erased, or rectified without delay.
2.5	Kept in a form which permits identification of data subjects for no longer than is necessary for the purposes for which the personal data is processed. Personal data may be stored for longer periods insofar as the personal data will be processed solely for archiving purposes in the public interest, scientific or historical research purposes, or statistical purposes, subject to implementation of the appropriate technical and organisational measures required by the GDPR in order to safeguard the rights and freedoms of the data subject.
2.6	Processed in a manner that ensures appropriate security of the personal data, including protection against unauthorised or unlawful processing and against accidental loss, destruction, or damage, using appropriate technical or organisational measures.
3.	The Rights of Data Subjects
3.1	The right to be informed (Part 12).
3.2	The right of access (Part 13);
3.3	The right to rectification (Part 14);
3.4	The right to erasure (also known as the ‘right to be forgotten’) (Part 15);
3.5	The right to restrict processing (Part 16);
3.6	The right to data portability (Part 17);
3.7	The right to object (Part 18); and
3.8	Rights with respect to automated decision-making and profiling (Parts 19 and 20).
“Personal data” means any information relating to an identified or identifiable natural person, known as ‘data subject’, who can be identified directly or indirectly; it may include name, address, email address, phone number, IP address, location data, a recording of your call with us and similar information.
5.	What personal data do we process?
5.1	Information provided by you. You may give us information about you by, for example, filling in forms such as the contact form on our website, subscribing to services, such as email updates, making applications in respect of job postings, corresponding with us by e-mail, phone or otherwise. This information may include your name, email address, phone number, information about your query and similar information.
5.2	Information about others. You may also provide to us personal data relating to third parties, such as people who you work with, or your referees. Information about third parties should only be provided if you have demonstrable permission to do so or if the information is available in the public domain.
5.3	Information about your device. With regard to each visit to our website we may collect technical information about your device such as IP address, operating system, browser, time zone setting, the Internet address of the website from which you linked directly to our website, URL clickstream data, page interaction information (such as scrolling, clicks, and mouse-overs) and methods used to browse away from the page.
5.4	Information from third party sources. This may include information about you received from credit reference agencies, our service providers and other third parties.
5.5	Information processed on behalf of our clients. Where we provide services to our clients, we will process personal data as a data processor on behalf of the client, the data controller. Such processing will be in accordance with any privacy notice provided to you by the client or by us on the client’s behalf. The processing may include interacting with data subjects (via phone, fax or electronically) on queries that related to our services from time to time. The information processed may include:
5.6	– Your name, address, date of birth, next of kin details, employee number, contact telephone number(s), email addresses, government issued identification, banking details, disability details, marital status.
5.7	Generally, you are under no obligation to provide this information, but without it, we may be unable to provide you with some of our Website content and services as well as services that we provide on behalf of our clients.
5.8	We will rely on the information provided by you as accurate, complete and up to date and you agree to ensure that this will be the case.
6.	Personal Data Collected, Held, and Processed
Personal data is collected, held, and processed by the Practice as per the legal requirements for the contract - for details of data retention, please refer to the Practice’s Data Retention Policy in this document.
7.	How do we use your personal data?
7.1	Responding to your queries, requests and other communications, for example, if you apply for a job or you send us a query about our website;
7.2	Providing the Website and related online services including our website, content and features;
7.3	Enabling suppliers, contractors, associated firms and service providers to carry out certain functions on our behalf in order to provide specialist services and Website related services, including specialist professional and technical advice, webhosting, data storage, identity verification, IT technical assistance, logistical and other functions, as applicable;
7.4	Allowing you to use features on our Website and related services, when you choose to do so;
7.5	Ensuring the security of our business and preventing and detecting fraud;
7.6	Administering our business, including complaints resolution, troubleshooting of our website, data analysis, quality control, staff training, testing of new features, research, statistical and survey purposes;
7.7	Developing and improving our Website and related services;
7.8	Providing Client Services, where we process personal data as a data processor in accordance with the instructions of our clients in their capacity as data controllers; and
7.9	Complying with applicable law and relevant professional guidelines, including in response to a lawful request from a court or regulatory body.
8.	Legal Basis
8.1	Processing necessary to fulfil a contract that we have in place with you or other data subjects, such as processing for the purposes outlined in this document;
8.2	Your consent, such as processing for the purposes outlined in this document;
8.3	Processing necessary for our or a third party’s legitimate interests, such as processing for the purposes set out in this document, which is carried out on the basis of our legitimate interests to ensure that our Website and related services are properly provided, ensure the security of our business and our Users and the proper administration of our business;
8.4	Processing necessary for compliance with a legal obligation to which we are subject, such as processing for the purposes set out in this document;
8.5	Our agreements with, and instructions provided by, our clients for whom we act as a data processor, as set out in this document; and
8.6	Any other applicable legal ground from time to time
9.	Lawful, Fair, and Transparent Data Processing
9.1	The GDPR seeks to ensure that personal data is processed lawfully, fairly, and transparently, without adversely affecting the rights of the data subject. The GDPR states that processing of personal data shall be lawful if at least one of the following applies:
9.1.1	The data subject has given consent to the processing of their personal data for one or more specific purposes;
9.1.2	The processing is necessary for the performance of a contract to which the data subject is a party, or in order to take steps at the request of the data subject prior to entering into a contract with them;
9.1.3	The processing is necessary for compliance with a legal obligation to which the data controller is subject;
9.1.4	The processing is necessary to protect the vital interests of the data subject or of another natural person;
9.1.5	The processing is necessary for the performance of a task carried out in the public interest or in the exercise of official authority vested in the data controller; or
9.1.6	The processing is necessary for the purposes of the legitimate interests pursued by the data controller or by a third party, except where such interests are overridden by the fundamental rights and freedoms of the data subject which require protection of personal data, in particular where the data subject is a child.
10.	Disclosure of personal data
10.1	Our suppliers and service providers to facilitate the provision of our Client Services, including IT consultants, webhosting providers, recruitment services providers, identity verification partners (in order to verify your identity against public databases), call centres, consultants and similar third parties;
10.2	Subject to appropriate legal basis such as consent, our advertising and marketing partners who enable us, for example, to deliver personalised ads to your devices or who may contact you by post, email, telephone, SMS or by other means;
10.3	Successor or partner legal entities, on a temporary or permanent basis, for the purposes of a joint venture, collaboration, financing, sale, merger, reorganisation, change of legal form, dissolution or similar event relating to our business. In the case of a merger or sale, your personal data will be permanently transferred to a successor company;
10.4	Our clients and third parties as directed by our clients, where we process personal data as a data processor on behalf of our clients;
10.5	Public authorities and professional bodies, such as law enforcement agencies, courts, ICAEW and other public bodies where we are required by law to do so; and
10.6	Other third parties where you have provided your consent e.g. mortgage brokers.
11.	Specified, Explicit, and Legitimate Purposes
11.1	The Practice collects and processes the personal data set out in Part 21 of this Policy. This includes:
11.1.1	Personal data collected directly from data subjects; and
11.1.2	Personal data obtained from third parties.
11.2	The Practice only collects, processes, and holds personal data for the specific purposes set out in Part 21 of this Policy (or for other purposes expressly permitted by the GDPR).
11.3	Data subjects are kept informed at all times of the purpose or purposes for which the Practice uses their personal data. Please refer to Part 12 for more information on keeping data subjects informed.
12.	Adequate, Relevant, and Limited Data Processing
The Practice will only collect and process personal data for and to the extent necessary for the specific purpose or purposes of which data subjects have been informed (or will be informed) as under Part 5, above, and as set out in Part 21, below.
13.	Accuracy of Data and Keeping Data Up-to-Date
13.1	The Practice shall ensure that all personal data collected, processed, and held by it is kept accurate and up-to-date. This includes, but is not limited to, the rectification of personal data at the request of a data subject, as set out in Part 14, below.
13.2	The accuracy of personal data shall be checked when it is collected and at regular intervals thereafter. If any personal data is found to be inaccurate or out-of-date, all reasonable steps will be taken without delay to amend or erase that data, as appropriate.
14.1	The Practice shall not keep personal data for any longer than is necessary in light of the purpose or purposes for which that personal data was originally collected, held, and processed.
14.2	When personal data is no longer required, all reasonable steps will be taken to erase or otherwise dispose of it without delay.
14.3	For full details of the Practice’s approach to data retention, including retention periods for specific personal data types held by the Practice, please refer to our Data Retention Policy.
15.	Secure Processing
The Practice shall ensure that all personal data collected, held, and processed is kept secure and protected against unauthorised or unlawful processing and against accidental loss, destruction, or damage. Further details of the technical and organisational measures which shall be taken are provided in Parts 22 to 27 of this Policy.
16.	Accountability and Record-Keeping
16.1	The Practice’s Data Protection Officer is Simon Alderson, simon@simonalderson.co.uk.
16.2	The Data Protection Officer shall be responsible for overseeing the implementation of this Policy and for monitoring compliance with this Policy, the Practice’s other data protection-related policies, and with the GDPR and other applicable data protection legislation.
16.3	The Practice shall keep written internal records of all personal data collection, holding, and processing, which shall incorporate the following information:
16.3.1	The name and details of the Practice, its Data Protection Officer, and any applicable third-party data processors;
16.3.2	The purposes for which the Practice collects, holds, and processes personal data;
16.3.3	Details of the categories of personal data collected, held, and processed by the Practice, and the categories of data subject to which that personal data relates;
16.3.4	Details of any transfers of personal data to non-EEA countries including all mechanisms and security safeguards;
16.3.5	Details of how long personal data will be retained by the Practice (please refer to the Practice’s Data Retention Policy); and
16.3.6	Detailed descriptions of all technical and organisational measures taken by the Practice to ensure the security of personal data.
17.	Data Protection Impact Assessments
17.1	The Practice shall carry out Data Protection Impact Assessments for any and all new projects and/or new uses of personal data which involve the use of new technologies and the processing involved is likely to result in a high risk to the rights and freedoms of data subjects under the GDPR.
17.2	Data Protection Impact Assessments shall be overseen by the Data Protection Officer and shall address the following:
17.2.1	The type(s) of personal data that will be collected, held, and processed;
17.2.2	The purpose(s) for which personal data is to be used;
17.2.3	The Practice’s objectives;
17.2.4	How personal data is to be used;
17.2.5	The parties (internal and/or external) who are to be consulted;
17.2.6	The necessity and proportionality of the data processing with respect to the purpose(s) for which it is being processed;
17.2.7	Risks posed to data subjects;
17.2.8	Risks posed both within and to the Practice; and
17.2.9	Proposed measures to minimise and handle identified risks.
18.	Keeping Data Subjects Informed
18.1	The Practice shall provide the information set out in Part 12.2 to every data subject:
18.1.1	Where personal data is collected directly from data subjects, those data subjects will be informed of its purpose at the time of collection; and
18.1.2	Where personal data is obtained from a third party, the relevant data subjects will be informed of its purpose:
a)	if the personal data is used to communicate with the data subject, when the first communication is made; or
b)	if the personal data is to be transferred to another party, before that transfer is made; or
c)	as soon as reasonably possible and in any event not more than one month after the personal data is obtained.
18.2	The following information shall be provided:
18.2.1	Details of the Practice including, but not limited to, the identity of its Data Protection Officer;
18.2.2	The purpose(s) for which the personal data is being collected and will be processed (as detailed in Part 21 of this Policy) and the legal basis justifying that collection and processing;
18.2.3	Where applicable, the legitimate interests upon which the Practice is justifying its collection and processing of the personal data;
18.2.4	Where the personal data is not obtained directly from the data subject, the categories of personal data collected and processed;
18.2.5	Where the personal data is to be transferred to one or more third parties, details of those parties;
18.2.6	Where the personal data is to be transferred to a third party that is located outside of the European Economic Area (the “EEA”), details of that transfer, including but not limited to the safeguards in place (see Part 28 of this Policy for further details);
18.2.7	Details of data retention;
18.2.8	Details of the data subject’s rights under the GDPR;
18.2.9	Details of the data subject’s right to withdraw their consent to the Practice’s processing of their personal data at any time;
18.2.10	Details of the data subject’s right to complain to the Information Commissioner’s Office (the “supervisory authority” under the GDPR);
18.2.11	Where applicable, details of any legal or contractual requirement or obligation necessitating the collection and processing of the personal data and details of any consequences of failing to provide it; and
18.2.12	Details of any automated decision-making or profiling that will take place using the personal data, including information on how decisions will be made, the significance of those decisions, and any consequences.
19.	Data Subject Access
19.1	Data subjects may make subject access requests (“SARs”) at any time to find out more about the personal data which the Practice holds about them, what it is doing with that personal data, and why.
19.2	Employees wishing to make a SAR should do using a Subject Access Request Form, sending the form to the Practice’s Data Protection Officer at simon@simonalderson.co.uk.
19.3	Responses to SARs shall normally be made within one month of receipt, however this may be extended by up to two months if the SAR is complex and/or numerous requests are made. If such additional time is required, the data subject shall be informed.
19.4	All SARs received shall be handled by the Practice’s Data Protection Officer.
19.5	The Practice does not charge a fee for the handling of normal SARs. The Practice reserves the right to charge reasonable fees for additional copies of information that has already been supplied to a data subject, and for requests that are manifestly unfounded or excessive, particularly where such requests are repetitive.
20.	Rectification of Personal Data
20.1	Data subjects have the right to require the Practice to rectify any of their personal data that is inaccurate or incomplete.
20.2	The Practice shall rectify the personal data in question, and inform the data subject of that rectification, within one month of the data subject informing the Practice of the issue. The period can be extended by up to two months in the case of complex requests. If such additional time is required, the data subject shall be informed.
20.3	In the event that any affected personal data has been disclosed to third parties, those parties shall be informed of any rectification that must be made to that personal data.
21.	Erasure of Personal Data
21.1	Data subjects have the right to request that the Practice erases the personal data it holds about them in the following circumstances:
21.1.1	It is no longer necessary for the Practice to hold that personal data with respect to the purpose(s) for which it was originally collected or processed;
21.1.2	The data subject wishes to withdraw their consent to the Practice holding and processing their personal data;
21.1.3	The data subject objects to the Practice holding and processing their personal data (and there is no overriding legitimate interest to allow the Practice to continue doing so) (see Part 18 of this Policy for further details concerning the right to object);
21.1.4	The personal data has been processed unlawfully;
21.1.5	The personal data needs to be erased in order for the Practice to comply with a particular legal obligation.
21.2	Unless the Practice has reasonable grounds to refuse to erase personal data, all requests for erasure shall be complied with, and the data subject informed of the erasure, within one month of receipt of the data subject’s request. The period can be extended by up to two months in the case of complex requests. If such additional time is required, the data subject shall be informed.
21.3	In the event that any personal data that is to be erased in response to a data subject’s request has been disclosed to third parties, those parties shall be informed of the erasure (unless it is impossible or would require disproportionate effort to do so).
22.	Restriction of Personal Data Processing
22.1	Data subjects may request that the Practice ceases processing the personal data it holds about them. If a data subject makes such a request, the Practice shall retain only the amount of personal data concerning that data subject (if any) that is necessary to ensure that the personal data in question is not processed further.
22.2	In the event that any affected personal data has been disclosed to third parties, those parties shall be informed of the applicable restrictions on processing it (unless it is impossible or would require disproportionate effort to do so).
23.	Data Portability
23.1	The Practice processes personal data using automated means using approved relevant software.
23.2	Where data subjects have given their consent to the Practice to process their personal data in such a manner, or the processing is otherwise required for the performance of a contract between the Practice and the data subject, data subjects have the right, under the GDPR, to receive a copy of their personal data and to use it for other purposes (namely transmitting it to other data controllers).
23.3	To facilitate the right of data portability, the Practice shall make available all applicable personal data to data subjects in the following format:
23.3.1	Password protected PDF;
23.4	Where technically feasible, if requested by a data subject, personal data shall be sent directly to the required data controller.
23.5	All requests for copies of personal data shall be complied with within one month of the data subject’s request. The period can be extended by up to two months in the case of complex or numerous requests. If such additional time is required, the data subject shall be informed.
24.	Objections to Personal Data Processing
24.1	Data subjects have the right to object to the Practice processing their personal data based on legitimate interests, direct marketing (including profiling).
24.2	Where a data subject objects to the Practice processing their personal data based on its legitimate interests, the Practice shall cease such processing immediately, unless it can be demonstrated that the Practice’s legitimate grounds for such processing override the data subject’s interests, rights, and freedoms, or that the processing is necessary for the conduct of legal claims.
24.3	Where a data subject objects to the Practice processing their personal data for direct marketing purposes, the Practice shall cease such processing immediately.
25.	Data Security - Transferring Personal Data and Communications
The Practice shall ensure that the following measures are taken with respect to all communications and other transfers involving personal data:
25.1	All emails containing personal data must be encrypted
25.2	All emails containing personal data must be marked “confidential”;
25.3	Personal data may be transmitted over secure networks only; transmission over unsecured networks is not permitted in any circumstances;
25.4	Personal data may not be transmitted over a wireless network if there is a wired alternative that is reasonably practicable;
25.5	Where personal data is to be sent by facsimile transmission the recipient should be informed in advance of the transmission and should be waiting by the fax machine to receive the data; and
25.6	Where personal data is to be transferred in hardcopy form it should be passed directly to the recipient or sent using Royal Mail.
26.	Data Security - Storage
The Practice shall ensure that the following measures are taken with respect to the storage of personal data:
26.1	All electronic copies of personal data should be stored securely using passwords;
26.2	All hardcopies of personal data, along with any electronic copies stored on physical, removable media should be stored securely in a locked box, drawer, cabinet, or similar;
26.3	All personal data stored electronically should be backed up regularly with backups stored onsite and offsite. All backups should be password protected.
27.	Data Security - Disposal
When any personal data is to be erased or otherwise disposed of for any reason (including where copies have been made and are no longer needed), it should be securely deleted and disposed of. For further information on the deletion and disposal of personal data, please refer to the Practice’s Data Retention Policy.
28.	Data Security - Use of Personal Data
The Practice shall ensure that the following measures are taken with respect to the use of personal data:
28.1	No personal data may be shared informally and if an employee, agent, sub-contractor, or other party working on behalf of the Practice requires access to any personal data that they do not already have access to, such access should be formally requested from Simon Alderson;
28.2	No personal data may be transferred to any employees, agents, contractors, or other parties, whether such parties are working on behalf of the Practice or not, without the authorisation of Simon Alderson;
28.3	Personal data must be handled with care at all times and should not be left unattended or on view to unauthorised employees, agents, sub-contractors, or other parties at any time;
28.4	If personal data is being viewed on a computer screen and the computer in question is to be left unattended for any period of time, the user must lock the computer and screen before leaving it; and
29.	Data Security - IT Security
The Practice shall ensure that the following measures are taken with respect to IT and information security:
29.1	All passwords must contain a combination of uppercase and lowercase letters, numbers, and symbols. All software used by the Practice is designed to require such passwords;
29.2	Under no circumstances should any passwords be written down or shared between any employees, agents, contractors, or other parties working on behalf of the Practice, irrespective of seniority or department. If a password is forgotten, it must be reset using the applicable method. IT staff do not have access to passwords;
29.3	All software (including, but not limited to, applications and operating systems) shall be kept up-to-date. The Practice’s IT staff shall be responsible for installing any and all security-related updates as soon as reasonably and practically possible, unless there are valid technical reasons not to do so; and
29.4	No software may be installed on any Practice-owned computer or device without the prior approval of the Data Controller.
30.	Organisational Measures
The Practice shall ensure that the following measures are taken with respect to the collection, holding, and processing of personal data:
30.1	All employees, agents, contractors, or other parties working on behalf of the Practice shall be made fully aware of both their individual responsibilities and the Practice’s responsibilities under the GDPR and under this Policy, and shall be provided with a copy of this Policy;
30.2	Only employees, agents, sub-contractors, or other parties working on behalf of the Practice that need access to, and use of, personal data in order to carry out their assigned duties correctly shall have access to personal data held by the Practice;
30.3	All employees, agents, contractors, or other parties working on behalf of the Practice handling personal data will be appropriately trained to do so;
30.4	All employees, agents, contractors, or other parties working on behalf of the Practice handling personal data will be appropriately supervised;
30.5	All employees, agents, contractors, or other parties working on behalf of the Practice handling personal data shall be required and encouraged to exercise care, caution, and discretion when discussing work-related matters that relate to personal data, whether in the workplace or otherwise;
30.6	Methods of collecting, holding, and processing personal data shall be regularly evaluated and reviewed;
30.7	All personal data held by the Practice shall be reviewed periodically, as set out in the Practice’s Data Retention Policy;
30.8	The performance of those employees, agents, contractors, or other parties working on behalf of the Practice handling personal data shall be regularly evaluated and reviewed;
30.9	All employees, agents, contractors, or other parties working on behalf of the Practice handling personal data will be bound to do so in accordance with the principles of the GDPR and this Policy by contract;
30.10	All agents, contractors, or other parties working on behalf of the Practice handling personal data must ensure that any and all of their employees who are involved in the processing of personal data are held to the same conditions as those relevant employees of the Practice arising out of this Policy and the GDPR; and
30.11	Where any agent, contractor or other party working on behalf of the Practice handling personal data fails in their obligations under this Policy that party shall indemnify and hold harmless the Practice against any costs, liability, damages, loss, claims or proceedings which may arise out of that failure.
31.	Transferring Personal Data to a Country Outside the EEA
31.1	The Practice may from time to time transfer (‘transfer’ includes making available remotely) personal data to countries outside of the EEA.
31.2	The transfer of personal data to a country outside of the EEA shall take place only if one or more of the following applies:
31.2.1	The transfer is to a country, territory, or one or more specific sectors in that country (or an international organisation), that the European Commission has determined ensures an adequate level of protection for personal data;
31.2.2	The transfer is to a country (or international organisation) which provides appropriate safeguards in the form of a legally binding agreement between public authorities or bodies; binding corporate rules; standard data protection clauses adopted by the European Commission; compliance with an approved code of conduct approved by a supervisory authority (e.g. the Information Commissioner’s Office); certification under an approved certification mechanism (as provided for in the GDPR); contractual clauses agreed and authorised by the competent supervisory authority; or provisions inserted into administrative arrangements between public authorities or bodies authorised by the competent supervisory authority;
31.2.3	The transfer is made with the informed consent of the relevant data subject(s);
31.2.4	The transfer is necessary for the performance of a contract between the data subject and the Practice (or for pre-contractual steps taken at the request of the data subject);
31.2.5	The transfer is necessary for important public interest reasons;
31.2.6	The transfer is necessary for the conduct of legal claims;
31.2.7	The transfer is necessary to protect the vital interests of the data subject or other individuals where the data subject is physically or legally unable to give their consent; or
31.2.8	The transfer is made from a register that, under UK or EU law, is intended to provide information to the public and which is open for access by the public in general or otherwise to those who are able to show a legitimate interest in accessing the register.
32.	Data Breach Notification
32.1	All personal data breaches must be reported immediately to the Practice’s Data Protection Officer.
32.2	If a personal data breach occurs and that breach is likely to result in a risk to the rights and freedoms of data subjects (e.g. financial loss, breach of confidentiality, discrimination, reputational damage, or other significant social or economic damage), the Data Protection Officer must ensure that the Information Commissioner’s Office is informed of the breach without delay, and in any event, within 72 hours after having become aware of it.
32.3	In the event that a personal data breach is likely to result in a high risk (that is, a higher risk than that described under Part 29.2) to the rights and freedoms of data subjects, the Data Protection Officer must ensure that all affected data subjects are informed of the breach directly and without undue delay.
32.4	Data breach notifications shall include the following information:
32.4.1	The categories and approximate number of data subjects concerned;
32.4.2	The categories and approximate number of personal data records concerned;
32.4.3	The name and contact details of the Practice’s data protection officer (or other contact point where more information can be obtained);
32.4.4	The likely consequences of the breach;
32.4.5	Details of the measures taken, or proposed to be taken, by the Practice to address the breach including, where appropriate, measures to mitigate its possible adverse effects.
33.	Implementation of Policy
Simon Alderson M.A., F.M.A.A.T
19b Front Street,
Co. Durham, DH7 6JS
Tel/Fax: 0191 371 0427
Mobile: 07966 260 086
simon@simonalderson.co.uk
Licensed and regulated by AAT to provide services in accordance with licence number 866
(c) KMA Design 2011