Source: http://business.flydenver.com/bizops/QA.asp?contractid=5057
Timestamp: 2020-01-19 01:16:44
Document Index: 482653287

Matched Legal Cases: ['art 1', 'art 2', 'art 3', 'art 5', 'art 10', 'art 6', 'art 7']

PROJECT: C East Expansion Sub Core 3 Food and Beverage Marketplace
NUMBER: 201951185-00
Question Number 36: I’m seeking clarification for C East Concourse subcore. The RFP reads “This will be a multi-concept location including at least coffee, quick serve restaurant (QSR), and casual dining with full-service bar. Location will be approximately 8,572 square feet plus approximately 2621 SF on the ramp level for the kitchen.” Can more than 3 concepts for this location be proposed provided there is at least 1 coffee, 1 QSR and 1 casual dining with full bar? 11,193 SF dedicated to only 3 concepts is extremely large for an airport.
Question Number 37: Can a kitchen or partial kitchen be on the Concourse level?
Question Number 38: Can you vent on the ramp level? On the Concourse level?
Answer: There is absolutely no venting allowed on the concourse level. Venting is allowed on the ramp level.
Question Number 39: This is a very large space – will the airport allow us to propose more than 3 concepts for the space on this or any of the other current F&B RFPs?
Question Number 40: Would you allow a brand that has 2 concepts in its portfolio to co-brand one space with both concepts where they share back of house?
Question Number 41: Should the redacted flash drive only include the parts of the proposal that are redacted or should it include the entire proposal with the redacted parts included?
Question Number 42: With both the C East Expansion Sub Core 2 Food and Beverage Marketplace and C East Expansion Sub Core 3 Food and Beverage Marketplace being over 10,000 sq. ft of potential buildout space ,including the commissary, is it possible to expand the brand count to up to 5?
Question Number 43: If we wanted to create some element of a show kitchen, without the full equipment package in order to deliver on behalf of the brand identity, will that be allowed? Can we show at least one large piece of equipment to prepare food that is a focal point of the brand identity and would resonate well to customers?
Question Number 44: In the draft concession document that was released March 14, 2019, there were a number of spaces that were identified for concessions but 22 of these spaces have not been include in the RFP’s being released through November. Is there a new proposed “future state” for the airport concessions? If so, please provide same.
Question Number 45: Will the airport authority be responsible the design, supply and installation of the dumbwaiter in the marketplaces or would the bidder/concessionaire be responsible? If it is the airport’s responsibility, how will the dumbwaiter be fitted out to accept hot or cold food?
Question Number 46: Please define the acceptable kitchen equipment on the concourse level of each market space. Please define what an operate may install on the concourse level for back of house prep space, hot and cold storage, etc.
Question Number 47: Will a proposer be permitted to build out a portion of the available square footage in a single packages? If so, please define the minimum amount a proposer may suggest building out a space to be more in line with demand in a particular concourse.
Question Number 48: Can an operator/proposer utilize turbo chef-like equipment without a hood in any of the market packages?
Question Number 49: Given the complexity of each RFP and the number of questions outstanding, would you consider extending the due date of each by at least 4 weeks to allow respondents to properly vet these opportunities?
Question Number 50: Are the QSR’s allowed to have bar components?
Question Number 51: The Concession Design Guidelines states the following in multiple locations: “Any program space required by the tenant may be placed in this zone. Refer to plan for size limitations and section for height limitations. Ceiling, canopy, and/or associated lighting may extend into higher volume space, but must maintain bu?er zone to curtain wall & underside of beam as indicated. If ceiling / canopy is provided in double-height volume, it must have minimum 75% open area.”How can this be attached? Does it have to be floor supported, or could it be attached to the ceiling above, as long as the attachments are minimal in size and they don’t block the view?
Question Number 52: Regarding RFP Part D, Administrative Information, Section I-10 (titled “Proposer Agreements”), does this section allow a proposer to submit proposed modifications to the Attachment 4 Sample Agreement as long as the modifications don’t conflict with the Required Contract Provisions? Also, for any “Proposer Agreement,” where in the proposal should it go, and would it count toward the minimum page requirements?
Question Number 53: Pursuant to RFP Part D, Proposal Forms and Attachments, Attachment 5 (titled “Concessions Handbook”), the Sample Agreement is subject to the Concessions Handbook, and the RFP indicates it will be made available September 16, 2019, under the “Incidental Documents” column at the following link: http://business.flydenver.com/bizops/proprfp.asp. However, the Concessions Handbook does not appear to be at this link. Can the City please provide a copy of the Concessions Handbook?
Question Number 54: What has capital investment, square footage, and capital investment per square foot been for the last 10 restaurants completed at DEN?
Answer: This response can be found at the following link and will be listed under the Incidental Documents column for this opportunity. : http://business.flydenver.com/bizops/proprfp.asp
Question Number 55: Will the Denver Department of Aviation release an updated “Chart of Ownership” report showing square footage by operating entity?
Question Number 56: The Excel version of the pro forma cell B65 states “Provision for Mid-Term Refurbishment (15% of Initial Investment). Can Denver Department of Aviation confirm that the required midterm is 15% of actual spend for this bid, or if required midterm is stated elsewhere in the RFP documents for this these bids?
Question Number 57: Can the Denver Department of Aviation confirm the Proposer is not responsible to build the following items within the LOD for each space? •	Grey shaded area labeled “Corridor” •	Elevator servicing all levels •	Trash or compost rooms (either level)
Question Number 58: Can a proposer win more than 1 package?
Question Number 59: Will you provide existing sales for current locations?
Question Number 60: Are you demolishing the existing pier at the end of concourse B on the East side? The map in the RFP does not show the current pier that extends East (Parallel to expansion) but when I look online the pier will still exist with the expansion section. Please clarify?
Question Number 61: For the packages in the new expansion section of the Concourse, what is being provided by the authority in regards to operational infrastructure? Ex. Grease Trap, Connection to grease trap, stubbed utilities, water, etc.…
Answer: DEN is providing shell spaces with stubbed utilities. Appendix A has specific details for the utilities and capacities provided for each space.
Question Number 62: Would the authority consider an extension given the scope of the opportunity?
Question Number 63: For all the marketplace RFPs, are the spaces supposed to be clearly set as standalone concepts within one space or are they supposed to act like a food hall space?
Question Number 64: For the marketplace RFPs, does the Airport expect a full service wait staff to service all concepts or individual staffs per location?
Question Number 65: Do the letters of intent from the MWBE/SBE forms need to be submitted with the RFP or as part of the discussion with DSBO which is due 15 days after the notification of the successful proposer?
Question Number 66: Can the page limit for the concept/proposal be expanded? With a minimum of 3 brands, this is a max of 3 pages per brand including menus. We request 4-5 pages per brand.
Question Number 67: Can the page limit and page size for the design section be expanded so we can show the airport more clearly our vision for the marketplace?
Question Number 68: May we submit a video along with the RFPsubmission?
Question Number 69: For the ProForma – when you ask for a proforma for Each location – is that 1 for the overall marketplace or 1 for each of the entities within the marketplace?
Question Number 70: Is a Dun & Bradstreet # required for all parties of a JV? Is there a substitute if they do not have one?
Question Number 71: Can there be cooking upstairs, using the downstairs as a prep kitchen and the concourse level for cooking? Or is all cooking to be done on the ramp level and dumbwaitered up to the concourse? What type of presentation does the airport envision on the concourse level?
Question Number 72: Although the Concourse B East Location which is 1,800 square feet larger than the Concourse B West location, the RFP only asks for 2 brands, where the smaller space is requesting 3 brands. Please confirm this is correct?
Question Number 73: The LOD drawings EXHBIT A SPACE EXHIBITS are not dimensioned. Can additional information be provided, up to and including the CAD drawings for the spaces?
Question Number 74: Is it correct that a Joint Venture Agreement must be negotiated and executed, but the JV does not have to be formed at the time of the proposal?
Question Number 75: Regarding the Proposal Forms and supporting documentation: Please indicate which forms should be completed and signed by a representative of an Unformed Joint Venture (JV) and which need to be completed and signed by each member of the JV? Part 1 Proposal Acknowledgement Letter - Part 2 Proposer Information Form Part 3 Diversity and Inclusiveness Part 5 W-9 Part 10 Disclosure of Legal and Administrative Proceedings and Financial Condition 3 years of financial statements - Bank Reference Certificate of Good Standing
Question Number 76: If a proposer or a JV member is not currently doing business in the State of Colorado, is that entity required to register with the State of Colorado and /or the City of Denver to obtain a Certificate of Good Standing or “qualification to do business in Colorado” certificate before submitting the proposal?
Question Number 77: Should each member of a Joint Venture provide a bank reference letter?
Question Number 78: Is early submittal of the Joint Venture Agreement required or suggested?
Question Number 79: Regarding Section I-12 M/WBE Participation: If the 25% M/WBE participation in construction will be met through other contractors (such as GC, Plumbing or Electrical sub-contractors, etc.) in the Design/ Construction process, is it correct that a portion of the M/WBE goal must be met through the use of M/WBE design firms?
Question Number 80: Is the Diversity and Inclusiveness form that is required, a Pass/ Fail based on inclusion of the form or is it evaluated for content?
Question Number 81: Is the letter of Authorization to propose a Brand excluded from the page count?
Question Number 82: Please provide hours of operation for each location to aid proposers in both labor costs for the pro forma and for the staffing plan.
Question Number 83: Are there specific “Street Pricing “ requirements?
Question Number 84: Please confirm that a Certificate of Insurance or Evidence of Insurability is only required from successful proposers post-award.
Question Number 85: Are proposers required to show kitchen layouts for the ramp-level kitchens in their responses?
Question Number 86: Are proposers allowed to serve food and/or drinks if invited to the live interviews?
Question Number 87: Please confirm that the 8,572 sq.ft. referenced in RFPs 201951183 and 201951185 are different or alternatively, is one of these a duplicative posting?
Question Number 88: Since the C East Subcore 2 and C East Subcore 3 Packages are identical in sq. ft and requested concepts, can a proposer bid the same package for both solicitations and then the Airport decide which space they prefer it be placed in?
Question Number 89: Is there a union at the airport for construction and operation?
Question Number 90: What is the minimum living wage today?
Question Number 91: Can you give us your passenger projections or the following 10 years?
Question Number 92: Can you please share the sales per each food and beverages location at Terminals A, B and C for the past 2 years?
Question Number 93: The time needed for the local brands to understand the airport process and operations is to short, can you please extend the delivery date for the RFPs?
Question Number 94: RFP Documents (RFP No. 201951182 page 24, RFP No. 201951183 page 24, and RFP No. 201951185) state that the Proposal Narrative Contents are to include a max 5 pages for design including layouts, renderings, etc. This document also states that this submittal is required to be printable on 8.5" x 11" format. There is a reference on page 24 of the documents that states the following: "The design will ultimately have to be approved through DEN's Design Review Process." The Concourse Concession Design Guidelines states that "Concept submittals shall consist of a maximum of four 24"x36" presentation boards for submission to the DRC for review and approval".(page 31-33). Question: Which submittal (listed above) should the architect focus on for the proposal submittal? The answer will affect presentation format and rendering requirements.
Question Number 95: Will DEN permit smokers for cooking within the F&B commissary space?
Question Number 96: The design section calls for a maximum of 2 Design renderings and/or artist impressions. Is that maximum of 2 design for the entire project or per brand and concept?
Question Number 97: Can a design page submittal insert be printed on a 8.5 x 14 if folded?
Question Number 98: As the experience of the operators is required to be 4 years, is it also correct that the city and DEN require the proposed brand(s), or a variation of the brand(s), to have been in operation the last 4 years?
Question Number 99: If a proposer is bidding the same package (same brand combination) in multiple locations, are we required to submit a cashier's check for each location?
Question Number 100: Can you please clarify the answer from Addendum 1 on page limits for the menus? Have page limits on menus been removed? Per your answer under number 3, “3. Concept Description, Menu/Product, and Pricing and do not count toward the page limit.”
Answer: Yes, per Addendum No. 1 menus are now separate from the main page limits and may be attached to the end of your proposal. Menus are limited to two pages per concept. Menus may deviate from font and size requirements but must be printable on 8 ½” x 11” paper. No information other than menu items and prices may be included on these pages.
Question Number 101: Is it permissible to operate equipment requiring venting on the concourse level, provided the vent is routed down and exits the building on the apron level?
Answer: See Addenda #1. There is absolutely no venting allowed on the concourse level. DEN will work with the successful proposer to further define acceptable heating options for the concourse level.
Question Number 102: Is it the authorities intention for the 3 dumb waiters on the concourse level to open and be accessed from inside the provided concourse BOH (where the corridor and access to the trash closets) or is it the intention that the dumb waiters are specifically accessed from outside the provided BOH area? Is a proponent allowed to suggest a varied approach where dumbwaiters can be accessed from both sides?
Answer: Dumb waiters are in a different location for each opportunity, which will determine the practicality of accessing dumb waiters from each side. DEN is open to a proposal showing access to a dumb waiter or other vertical circulation from both sides. Dumb waiter designs can be reviewed on a case-by-case basis; elevator and mechanical shaft constraints should be considered.
Question Number 103: Is a proponent allowed to submit a tiered percentage rent offer in lieu of a single percentage?
Answer: DEN will accept a tiered percentage rate offer. Proposer should submit a separate page along with the Attachment 1, Part 6 Percentage Fee Rate form detailing the tiered proposal.
Question Number 104: After the award has been presented is there potential for the successful proposer to reengage with airport officials about concourse level cooking/heating/prep solutions?
Answer: See Addenda #1. DEN will work with the successful proposer to further define acceptable heating options for the concourse level.
Question Number 105: Is the authority providing the above ground grease interceptor on the apron level?
Answer: DEN is providing below grade grease interceptors.
Question Number 106: DEN is currently researching some questions, and prospective Proposers should be able to see the results of this research before finalizing any additional questions. Please extend the deadline for submitting additional questions to two days following the publishing of answers being researched by DEN.
Question Number 107: Form Attachment 1, Part 7 Capital Investments and Funding requires proposers to specify funding sources in Section “II. CAPITAL FUND SOURCES”, however each line repeats any entry made by proposers. How do you prefer proposers indicate different funding sources based on the form provided?
Question Number 108: Does the font on the cover page of the proposal have to be Times New Roman 12 point or can it be larger?
Question Number 109: What is the minimum CapEx a bidder can propose (by space)?
Question Number 110: We are not within company policy to submit an Irrevocable Letter of Credit as a form of Proposal Surety, therefore we will be providing a Cashier’s Check. However, the RFP stipulates that the Proposal Surety, regardless of form, that DEN may accept at any time within one hundred eighty (180) days after the proposal due date. Cashier’s Checks are typically valid for only 90 days. We have confirmed with Bank of America that they will not provide a Cashier’s Check that is valid for longer than 90 days. Will DEN consider a Proposal Bond as an acceptable form of Proposal Surety? If not, please advise whether DEN will reduce the term of validity from to 90 days.
Answer: The Proposal Surety must be valid for one hundred eighty (180) days from date of submittal. DEN will accept it in one of the following forms: 1. Cashier's Check, 2. Proposal Bond, or 3. Irrevocable Letter of Credit
Question Number 111: Would the City prefer a designed menu in the style that the concept utilizes, or in the style of 12pt Times New Roman?
Question Number 112: We understand that each partner company must qualify to do business in Colorado when the proposer consists of a joint venture general partnership. Please confirm that when the proposer consists of a joint venture limited liability company, although the proposer must qualify to do business in Colorado, the members of the limited liability company are not required to qualify to do business in Colorado.
Question Number 113: Using software, we created a drawing for the food expansion spaces in these RFPs. That software, based on the dimensions and information provided in the RFPs, estimates the spaces as being 4,960 square feet (excluding ramp/apron areas) whereas the RFP lists the total square footage as 8,572. Please confirm the square footage for both spaces.
Answer: The 8,500 number is correct for EACH subcore. The room tag with area listed is correct.
6:16 PM Denver time