Source: https://www.cde.ca.gov/ls/nu/sn/cafefundguide.asp
Timestamp: 2018-05-24 19:40:37
Document Index: 224775208

Matched Legal Cases: ['arts 210', 'arts 3015', 'art3015', 'art3016', 'art3019', 'art 200', 'art 200', 'arts 225', 'art225', 'art230', 'art 200', 'art 1', 'art 2', 'art 1', 'art 4', 'art 5', 'art 6']

Cafeteria Fund Guidance - School Nutrition (CA Dept of Education)
The Title 7, Code of Federal Regulations (7 CFR) governs nonprofit school food service account (cafeteria fund). School food authorities participating in the National School Lunch (NSLP), School Breakfast (SBP), and Special Milk (SMP) programs must establish a cafeteria fund [7 CFR 210.9(b)(1)]. All federal, State, and local revenues, payments, and program reimbursement must be deposited into the cafeteria fund and are to be used solely for the operation and improvement of this service [7 CFR 210.14 [http://www.ecfr.gov/cgi-bin/text-idx?node=pt7.4.220&rgn=div5#se7.4.220_114] ]. In addition, school nutrition program sponsors must comply with State and federal limitations on the use of cafeteria funds [7 CFR 210.9(b)(1)].
Public school districts and county offices of education that participate only in the State Meal Program or that do not participate in any reimbursable meal program still must observe all State laws (e.g., California Education Code and California Public Contract Code) relating to the operation of a food service program and the use of school food service program revenues. Food services include the preparation and service of regular and incidental meals, lunches, milk, and/or snacks in connection with school (or after school) activities, and food delivery.
7 CFR, parts 210 [http://www.ecfr.gov/cgi-bin/text-idx?node=pt7.4.210&rgn=div5] and 220 [http://www.ecfr.gov/cgi-bin/text-idx?node=pt7.4.220&rgn=div5] , (Effective October 1, 2015, 7 CFR, parts 3015 [http://www.gpo.gov/fdsys/pkg/CFR-2014-title7-vol15/xml/CFR-2014-title7-vol15-part3015.xml] , 3016 [http://www.gpo.gov/fdsys/pkg/CFR-2014-title7-vol15/xml/CFR-2014-title7-vol15-part3016.xml] , and 3019 [http://www.gpo.gov/fdsys/pkg/CFR-2014-title7-vol15/xml/CFR-2014-title7-vol15-part3019.xml] were incorporated into Title 2, Code of Federal Regulations (2 CFR), Part 200 [http://www.ecfr.gov/cgi-bin/text-idx?node=pt2.1.200&rgn=div5] )
2 CFR, Part 200 [http://www.ecfr.gov/cgi-bin/text-idx?node=pt2.1.200&rgn=div5] (Effective October 1, 2015, 2 CFR, parts 225 [http://www.gpo.gov/fdsys/granule/CFR-2012-title2-vol1/CFR-2012-title2-vol1-part225/content-detail.html] and 230 [http://www.gpo.gov/fdsys/granule/CFR-2012-title2-vol1/CFR-2012-title2-vol1-part230/content-detail.html] was superceded by 2 CFR, Part 200 [http://www.ecfr.gov/cgi-bin/text-idx?node=pt2.1.200&rgn=div5] )
All CFRs can be accessed from the U.S. Government Printing Office CFR [http://www.gpo.gov/fdsys/browse/collectionCfr.action?collectionCode=CFR] Web page
California Education Code (EC) and the Public Contract Code (PCC) can be accessed from the California Legislation Information Code Search [http://leginfo.legislature.ca.gov/faces/codes.xhtml] Web page.
The California School Accounting Manual (CSAM) can be downloaded from the CDE’s Definitions, Instructions, and Procedures [http://www.cde.ca.gov/fg/ac/sa/] Web page.
NSD School Nutrition Programs (SNP) Administrative Review [http://www.cde.ca.gov/ls/nu/ar/arsnp.asp] Web page provides information, regulations, procedures, and updates on the SNP administrative review process.
NSD SNP Procurement [http://www.cde.ca.gov/ls/nu/sn/fsmcproc.asp] Web page provides Federal procurement regulations to school food authorities (SFA) for contracting with food service management companies, vendors, or competitively procuring food.
The USDA Indirect Cost Guidance Policy Memo SP 41-2011 [http://www.fns.usda.gov/indirect-cost-guidance] (PDF) provides guidance on program rules pertaining to indirect costs.
Cafeteria Fund 2013–14 Webinar Series
This Cafeteria Fund Webinar series started in December 2013 and continued through February 2014 and provided training and resources to local educational agency (LEA) staff to help them properly manage and expend cafeteria funds as required by federal and state law, as well as regulatory and policy guidance.
Cafeteria Funds Webinar Part 1 – The Basics [https://www.youtube.com/watch?v=VdiTgq1wNiA] (Video; 33:54)
This video provides Cafeteria Fund Basics, which include general definitions, resources, and easy to answer questions.
Cafeteria Funds Webinar Part 2 – Practical Applications [https://www.youtube.com/watch?v=1Wx457zzFSs] (Video; 19:19)
This video builds on Part 1 by instructing the viewer on how to analyze Cafeteria Fund related questions.
Cafeteria Funds Webinar Part 4 – Paid Lunch Equity and Revenue from Non-program Foods [https://www.youtube.com/watch?v=WlpCmrk6ouI] (Video; 29:37)
This video provides a review of paid lunch equity (PLE) and nonprogram foods. The viewer will learn policy guidelines governing these two requirements from the Healthy, Hunger Free Kids Act of 2010 and go through step-by-step instructions on how to use both the USDA PLE and Nonprogram Food Tool.
Cafeteria Funds Webinar Part 5 – Allowable Renovation Costs [https://www.youtube.com/watch?v=U7wiRnkowow] (Video; 27:57)
This video provides an overview of the federal and state regulations, laws and policy guidelines to explain and define allowable renovation costs. The viewer is given a series of questions and answers to many different renovation scenarios and learns the two criteria that distinguish between construction and non-construction type renovations.
Cafeteria Funds Webinar Part 6 – Time Accounting Requirements [https://www.youtube.com/watch?v=sifxOX3UXv4] (Video; 25:55)
This video provides a review of the time accounting requirements. The viewer will first be given a series of questions to test their knowledge, then will learn the policy guidelines governing the time accounting requirements. The video will then present the questions again with the answers, instructing the viewer on the different types of time accounting in detail.
Questions and answers to aid LEAs with understanding the complex requirements surrounding Cafeteria Funds. If you are unable to find the answer to your question below, please contact the Resource Management Unit at snpcafefundquestions@cde.ca.gov for additional guidance.
Cafeteria Fund FAQs: General Questions [http://www.cde.ca.gov/ls/nu/sn/cafefundfaqgen.asp]
Cafeteria Fund FAQs: Capital Expenditures [http://www.cde.ca.gov/ls/nu/sn/cafefundfaqcapexp.asp]
Documenting Employee Time Q&As [http://www.cde.ca.gov/ls/nu/sn/timeandeffort.asp]
Per USDA Policy Memorandum SP 31-2014 [http://www.fns.usda.gov/state-agency-prior-approval-process-school-food-authority-equipment-purchases] , any equipment appearing on the Capital Expenditure Approved List will possess state agency prior approval, and, therefore, the SFA may purchase those equipment items following proper federal, state, or local procurement procedures, as applicable, without submitting a request to the state agency for approval. The effective date of the USDA Capital Expenditure Approved List is July 21, 2014. This list is available as a Web document at USDA Capital Expenditure Approved List (XLS). Note: Per USDA Policy Memorandum SP 39-2016, SFSP 13-2016, CACFP 11-2016, only school districts operating the Child and Adult Care Food Program (CACFP) and/or Summer Food Service Program (SFSP) in conjunction with the School Nutrition Program are not required to receive prior approval from the CDE before purchasing equipment appearing on this list; however, school districts on either program must account for the expense in the program budget to which the cost pertains.
Nutrition Education Management Bulletin SNP-05-2016
This Management Bulletin provides guidance on the USDA Policy Memorandum SP 07-2015: Assessing Proposed Nutrition Education Costs in the National School Lunch Program and School Breakfast Program.
SNP-03-2018 Clarification for the Use of Alternate Meals in the National School Lunch and School Breakfast Programs, and Additional Guidance on the Handling of Unpaid Meal Charges February 2018
SNP-03-2017 Unpaid Meal Charges: Local Meal Charge Policies, Clarification on Collection of Delinquent Meal Payments, and Excess Student Account Balances April 2017
SNP-05-2017 Availability of Potable Water to Children and Allowable Costs February 2017
SNP-04-2016 Revenue from Nonprogram Foods–Updated Guidance December 2016
SNP-08-2016 Paid Lunch Equity Requirement and Calculation Tool–Updated Guidance for School Year 2016–17 April 2016
SNP-08-2015 Farm to School and School Garden Expenses July 2015
SNP-22-2015 Paid Lunch Equity: Updated Guidance for School Years 2015–16 and 2016–17 June 2015
SNP-09-2015
SNP-38-2014 U.S. Department of Agriculture Capital Expenditure List and the Prior Approval Process for School Food Authority Equipment Purchases December 2014
SNP-20-2014 Paid Lunch Equity Requirement and Calculation Tool—Updated Guidance for School Year 2014–15 October 2014
SNP-12-2014 Revenue from the Sale of Nonprogram Foods June 2014
SNP-06-2014 Documenting Employee Time and Effort in Federal School Nutrition Programs December 2014
USDA-SNP-18-2013 Paid Lunch Equity Requirement—Updated Guidance for School Year 2013–14 October 2013
Cafeteria Funds—Allowable Uses
Paid Lunch Equity Requirement—Updated Guidance
Revenue from Nonprogram Foods—Updated Guidance
2010-11 Approved Indirect Cost Rates for Food Service Programs
School Food Authorities’ Responsibilities to Provide Meal Services to Students and Clarification Regarding the Use of Parent Groups, Student Groups, and Other Community Organizations to Provide Meal Service
School Nutrition Program Interest Earned on the Cafeteria Account/Fund
Frequently Asked Questions on the Limitations on the Use and Transfer of School Cafeteria Funds/Accounts Related to the 2008-09 and 2009-10 State Budget Acts
Fiscal Issues Relating to Budget Reductions and Flexibility Provisions (DOC) [http://www.cde.ca.gov/fg/ac/co/documents/sbx34budgetflex.doc] (July 2009) Letter to county and district chief business officials and charter school administrators regarding fiscal issues relating to budget reductions and flexibility provisions resulting from trailer bill, Senate Bill 4 of the 2009–10 Third Extraordinary Session. Provides State Budget information through 2012–13, and broad guidance governing cafeteria fund uses.
Limitations on the Transfer of Funds [http://www.cde.ca.gov/ls/nu/sn/mbnsdsnp072008.asp] (July 2008) Management Bulletin NSD-SNP-07-2008. Includes comprehensive federal and state cafeteria fund regulations; also includes guidance on loans and penalties.
School Cafeteria Funds/Account Regulations; Clarification of AB 1754 [http://www.cde.ca.gov/ls/nu/sn/caffundguide.asp] (November 2004) Joint Nutrition Services Division and School Fiscal Services Division (SFSD) Letter to County/District Superintendents, Business Officials, and School Food Service Directors. Provides districts with information and instructions pertaining to federal and State statutes and regulations that govern school cafeteria accounts, and clarifies section 39(a) of Assembly Bill (AB) 1754.
Cafeteria Fund Loan Guidance from the U.S. Department of Agriculture (DOC) [http://www.cde.ca.gov/ls/nu/sn/documents/caffundguideusda.doc] (posted to CDE Web June 3, 2004, as a link to above letter, and later added as link to MB NSD SNP-07-2008). Provides specific instructions as to when cafeteria fund loans can be used and how they must be repaid (with interest), and explains how the agreement for a loan must precede an actual fund transfer and be accompanied by documentation, such as a board policy.
Use of Cafeteria Funds Update [http://www.cde.ca.gov/ls/nu/sn/mb00109.asp] (March 2001) Management Bulletin 00-109. Provides specific cafeteria fund information and includes links to OMB Circulars and to 7 CFR.
Indirect Cost Rates (ICR) [http://www.cde.ca.gov/fg/ac/ic/index.asp]. The SFSD provides extensive annual guidance for LEAs, including the list of indirect cost rates for each LEA, explanation of how indirect cost rates are calculated and applied, and the annual state-wide maximum indirect cost rate for the Child Nutrition Programs.
Questions: School Nutrition Programs Unit | SNPCafeFundQuestions@cde.ca.gov | 800-952-5609