Source: http://ctlr.org/Bylaws.htm
Timestamp: 2017-03-29 15:07:22
Document Index: 18750643

Matched Legal Cases: ['art 1', 'art 2', 'art 3', 'art 4', 'art 5', 'arts 1', 'art 1', 'art 2', 'art 1', 'art 2']

In so much as the Texas Longhorns played the lead role as the foundation bedrock of the great American cattle industry and having been justly recognized as such by the State of Texas, heartland of their Resolution in Senate Concurrent Resolution No. 14 (July 27, 1981),
And in so much as the United States is a world leader in beef production, having achieved that status by producing the highest quality of beef in an economical manner; and whereas the world's population continues to grow at an unprecedented rate with urbanization placing stronger demands on beef producers and their cattle to function more efficiently and whereas the Texas Longhorn has the demonstrated capability of contributing further, and significantly so, through its unique, naturally evolved, and economically sound genetic traits, specifically in terms of reproductive and functional efficiency; and whereas no organization currently exists with the infrastructure and intent needed to insure the continued success of the breed, Cattleman's Texas Longhorn Registry has been formed.
Texas Longhorn Cattle of the highest quality shall always be the foremost priority of Cattlemen's Texas Longhorn Registry. It is the deliberate and formulated intent, attainable objectives and perpetual goals of the Cattlemen's Texas Longhorn Registry:
Point i  to recognize and make known true Texas Longhorn Cattle as a distinct and unique breed in order to preserve, protect, and further the unequaled legacy of the cattle that all the world came to know as the Texas Longhorn;
Point ii to promote sound breeding practices;
Point iii to preserve its purity;
Point iv  to recognize present breeders;
Point v  to encourage others to develop and maintain records and herds of high quality which will be registered with Cattlemen's Texas Longhorn Registry so as to preserve for posterity this magnificent and legendary breed of cattle;
Point vi  to promote the use of its naturally evolved unique gene pool of true economic value by cattlemen throughout the industry in both registered and cross-breeding programs;
Point vii  to effect research and aid in the advancement of scientific knowledge for a better understanding of the breed's ancestry and for the development of its lead role in the world's beef cattle industry;
Point viii  to do any and all other things as may be in any good interest, and including the establishment of high credibility through total integrity and the positive advancement of true Texas Longhorn Cattle as well as the creation and maintenance of shared fairness among all members of the registry and none of which shall be for monetary profit of this registry.
Section A  Qualification
Membership in this registry shall consist of (a) Active (b) Lifetime (c) Associate (d) Honorary, and (e) Founding memberships.
Part 1  Active Membership
Shall only be individuals, partnerships, corporations, organizations, governmental agencies and estates of deceased persons, of good reputation, who wholly own Texas Longhorn Cattle entered into this registry and who actively engage in breeding those cattle in accordance with the rules of this registry.
Point i  All applicants for Active Membership statue and privileges must be eighteen (18) years of age or older at time of application.
Point ii  A membership must be in good standing and dues must be current and paid in full a minimum of ninety (90) days prior to any registry business requiring a vote in order to be entitled to vote.
Point iii  An authorized representative must be designated as such and filed for record a minimum at ninety [90] days prior to any registry business requiring a vote In order to be entitled to vote.
Point iv  The membership must also be approved by the directorate as described in Article II Section B below in order to be entitled to vote.
Point v  Regardless of how a membership is styled for listing in the registry roster, it shall be entitled and privileged to only one vote. Each member of a family of relations shall be required to qualify as described above and have their own membership in order to be entitled and privileged to a vote. Under no circumstance shall any individual voting member of the registry be entitled and privileged to more than one vote regardless of participation in other registry memberships. This is specifically set forth to promote high degrees of integrity and ethics and more specifically to protect the rights of other individuals.
Part 2  Lifetime Membership
Shall be available to any individual who meets all the same requirements set out and described for Active Membership upon application and payment of fees to be set by the directorate.
Point i  This membership is for individuals only, it is not transferable and can only be valid so long as this member is in good standing with this registry and for so long as this member lives.
Point ii  The Lifetime Member shall enjoy all the same rights and privileges, including right of vote as the Active Member.
Point iii  Fees must be paid as specified by the directorate as minimum of ninety (90) days prior to any registry business requiring a vote in order to be entitled to vote.
Part 3  Associate Membership
Shall be for individuals of all ages and members of partnerships, corporations, organizations, governmental agencies, and estate of deceased persons, of good reputation, who are not the designated authorized representative of Active Memberships of this registry, who do or do not own cattle, but have the desire to be associated with this registry for the purpose of knowledge and being helpful in serving to promote, research, fund, and further all those endeavors in the best interest of this cattle breed.
Point i  Members of this classification shall be afforded and enjoy all privileges and courtesies of an Active Membership except voting rights.
Point ii  Upon application and qualification, an Associate Member may advance to Active Membership statue with voting privileges.
Point iii  The membership must also be approved by the directorate as described in Article II Section B below.
Part 4  Honorary Membership
The directorate of this registry may from time to time, after substantial evidence and careful deliberation, publicly recognize, award and bestow an Honorary Membership upon certain individuals, who beyond any doubt, have earned esteemed recognition for their efforts and actions which resulted in major positive advancement for Texas Longhorn Cattle.
Point i  Registry members may nominate individuals by submitting in writing the name and qualifications of nominees to the directorate to be studied and voted on by the directorate.
Point ii  In no way shall this honor be granted based solely on popularity or political reasons.
Point iii  Dues are not to be assessed and voting privilege is not granted.
Point iv  The honoree need not be a member of this registry to receive this special award.
Part 5  Founding Membership
Shall be available to individuals who meet all the same requirements set out and described for Active Membership upon application and payment of fees to be set by the directorate.
Point i  The number of Founding Memberships shall be limited by the directorate.
Point ii  Founding Members will sign their names to the original copy of the Bylaws, as indicated in Article XI. These names and signatures shall become as permanent part of the Bylaws.
Point iii  This membership is for individuals only, is not transferable and can only be valid so long as this member is in good standing with this registry and for so long as this member lives.
Point iv  Founding Members shall enjoy all the same rights and privileges, including right of vote, as the Active Member.
Point v  Fees must be paid as specified by the directorate a minimum of ninety (90) days prior to any registry business requiring a vote in order to be entitled to vote.
Point vi  The membership must also be approved by the directorate as described in Article II Section B below in order to be entitled to vote.
Section B  Method of Approval
Application for membership, accompanied by the appropriate fee, shall be submitted and executed in full on CattlemenÕs Texas Longhorn Registry forms and shall be passed unanimously at each and every next ensuing board meeting. Should there be one or more votes cast against acceptance of the applicant, those voting against must present evidence for membership denial of the applicant no later than the next board meeting and if evidence gives sustainable proof that the applicant does not qualify, membership shall be denied and the applicant will be notified by letter.
Section C  Cessation of Privileges
All interest and privileges as a member of this registry and its property shall cease with resignation or expulsion.
Section D  Fraud, Misrepresentation or Irregularity
The directorate shall be empowered, and at its sole discretion, to deal with and resolve in any manner deemed necessary, acts of any kind when fraud misrepresentation or irregularity is or may be involved. Decisions shall be published to the membership,
Section E  Expulsion
If any member of this registry shall be accused of any misrepresentation, deception or fraud in relation to the registry of animals in the herd registry, or of any infraction of the Articles of Incorporation, Bylaws or Rules and Regulations of the registry or any act or conduct which may endanger the good order, welfare or credit of the registry, the board of directors shall require that the charge or charges be reduced to a writing in affidavit form.
Point i  If this is done, the board shall cause the accused member to be given written notice of such charges, with a copy of said charges, and shall affix a time and place at which the charges are to be heard by a quorum of the board, giving him at less thirty (30) days notice thereof.
Point ii  The accused member may be temporarily suspended by a quorum of the board, the effect of which shall be to deny him further registry privileges pending the hearing,
Point iii  At such hearing, the accuser may present evidence supporting his accusations, and the accused member shall have the right to cross-examine any witnesses presented, and to produce evidence a refutation of the charges. which shall be subject to cross-examination by the accuser.
Point iv  The proceeding shall be informal and common-law rules of evidence need not be observed; however, there shall be received as evidence only such matters as ordinary prudent business people are willing to rely on in the conduct of their affairs.
Point v  Witnesses shall testify under oath or affirmation; and all statements made at the hearing shall be privileged.
Point vi  By joining the registry, each member agrees that all witnesses and participants in such hearings shall be immune from any civil action whatever in the nature of libel, slander, invasion of privacy, defamation or product disparagement for statements made in the course of preparation for or at the hearing.
Point vii  The proceeding shall be recorded and the records shall be preserved in the files of the registry.
Point viii  If in the opinion of a majority of the board members conducting the hearing, the charges shall be established by a preponderance of the evidence presented at the hearing, the accused member shall be expelled or suspended for such a period of time as the board shall specify.
Section A  Annual Meeting
The annual business meeting of the registry membership for the election of directors and officers, and such other business as shall come before it, shall be held at the time and place designated by the board of directors, written notice to be given to the membership at least three (3) months in advance of the meeting.
Section B  Special Meeting
The president or a majority of the board of directors may call a special meeting of the registry by giving written notice to the membership, of the time and place of such meetings at least thirty (30) days in advance and of the business to be transacted at such meetings, provided, however, that no business shall come before such special meetings except that specified in the call.
Section C  Qualified Voters
Only Active, Lifetime, and Founding members in good standing as set forth in Article II are eligible to vote.
Section D  Quorum
For the purpose of an election and transaction of business by the registry membership during the annual business meeting, a quorum shall consist of a majority of the directors or a majority of the total voting members.
Section E  Voting Method
Voting privileges as described in Article II Section A Parts 1 and 2 for Active, Lifetime, and Founding Memberships may be exercised (1) by mail, and (2) in-person from the floor at the annual meeting.
Point i  All members are encouraged to attend annual meetings.
Point ii  However, if an Active, Lifetime, or Founding member wishes to exercise his right to vote by mail, that member must advise the registry office by registered letter requesting return receipt of the wish to exercise their privilege to vote by mail twenty (20) days or more by postmark prior to the date of the business meeting on the general assembly at the annual meeting.
Point iii  The office will immediately, by same day mail or by next postal working day, mail registry prepared vote by mail voting forms.
Point iv  These forms are to be filled out in full as explained on the forms and returned to an accounting firm specified by the directorate of this registry by registered mail requesting return receipt no later than ten (10) days by postmark prior to the date of the business meeting of the general assembly at the annual meeting.
Point v  Member's signature on mailed in voting ballots must be notarized.
Point vi  The specified accounting firm will audit, verify, and retain possession until called for by the president during the business meeting immediately prior to the specific question to be voted on. Point vii  Upon each call for the mailed in votes, a representative of the specified accounting firm will break the seal of all mailed in ballot packets and present the mailed in vote on the specific question to officially named ballot takers to be counted simultaneously with the votes cast by members in person.
Point viii  Totals of all mailed in ballots cast will be announced separate and apart from floor vote totals on each question.
Point ix  Members voting in attendance will be seen and known and all members voting by mail will be called by name by the president to the assembly prior to the first taking as having been audited and verified.
Point x  No member shall be allowed to vote by mail more than two (2) successive years. The dated notarized signature is to be detached from the vote ballot by the representative of the specified accounting firm before each ballot is cast and shall be retained for record for a minimum of three (3) years.
Point xi  A fee covering the extra expense of voting by mail will be assessed and must be paid at the time a member advises the registry office of the desire to exercise their privilege of voting by mail.
Point xii  Any proof of collusion, vote buying, political pressure or any unethical manner to manipulate the mailed in vote or floor vote is just cause for immediate expulsion from the membership.
The directorate shall consist of nine (9) directors which shall include (3) executive officers.
Section A  Powers & Duties
Part 1  Directors
The directorate shall manage all affairs of the registry subject to the provisions and limitations of these bylaws.
Point i  The directorate shall from time to time enact, alter, amend or cancel any portion on the Rules and Regulations of the registry, subject to the provisions and limitations of the bylaws, as the directorate deems advisable for the proper conduct of the affairs of the registry.
Point ii  Such Rules and Regulations shall be preserved in permanent form and shall be published and copies thereof distributed to the membership.
Point iii  The directorate may also initiate changes in the Bylaws as set forth in Article IX of the Bylaws.
Part 2  Officers
The executive officers shall consist of a President, Vice-President, and a Treasurer.
Point i  President; There shall be elected at the annual meeting of the members a president. The president shall preside at all meetings of the members; meetings of the board of directors; generally oversee the affairs of the Registry and the performance of duties by other executive officers. He shall report to the annual meeting of the members and make such recommendation to the Registry as he may deem advisable.
Point ii  Vice-President; There shall be elected at the annual meeting of the members a vice-president. The duties of the vice-president shall be to act in the absence of the president and under the direction of the board of directors, to perform the duties of the president in case of absence or inability to act.
Point iii  Treasurer; A treasurer shall be elected at the annual meeting of the members. The treasurer shall be custodian of the funds and securities of the Registry and shall deposit, invest or otherwise dispose of the same, as the board may order. He/she may, and with the consent of the board, hire a cashier and delegate to such cashier or other officer, and of the duties with which such treasurer is charged.
Section B  Election and Term of Office
The five (5) incorporators shall serve as directors until the conclusion of the annual business meeting of the members in 1993.
Point i  The remaining four directorships shall remain vacant until such a time as the directors appoint persons from the voting membership to fill those vacant seats at or before the annual business meeting in 1992.
Point ii  At the conclusion of the 1992 annual business meeting of the Registry membership, the nine (9) directors shall draw lots to determine which three (3) shall serve until their successors are elected at the end of the 1993 annual business meeting of the Registry membership, which three (3) shall serve until their successors are elected at the end of the 1994 annual business meeting of the Registry membership, and which three (3) shall serve until their successors are elected at the end of the 1995 annual business meeting of the Registry membership.
Point iii  Directors elected at the 1993 and succeeding annual business meetings shall be elected from the voting membership, by the voting membership, and shall serve for three (3) year terms.
Three (3) of the nine (9) directors shall serve as the executive officers.
Point i  Following the election of directors at each annual meeting, the executive officers shall be elected.
Point ii  The executive officers shall be elected from the directorate by the directorate.
Point iii  Upon election, the President, Vice-President, and the Treasurer shall serve for a term of one (1) year and until their successors shall have been chosen and have qualified.
Section C  Meeting of Directorate
The directorate shall schedule meetings of the board as the directors deem necessary in order to properly oversee the conduct of the affairs of the Registry.
Point i  The board of directors shall hold a meeting as soon as practicable after the adjournment of the annual meeting of the membership and thereafter at the time and place designated by the board of directors.
Point ii  The President and recording secretary of the Registry shall be chairman and secretary respectively of the board of directors.
Point iii  Special meetings of the board of directors may be called on the order of the President or by a majority of the directors.
Point iv  A quorum of the board shall consist of a majority of the members of the board of directors.
Section D  Qualifications
Any person who is a voting member in good standing with this Registry shall be eligible to the directorate of this Registry.
Section E  Vacancies
Vacancies in the officers or board of directors of the Registry shall be filled by the board of directors and any such person or persons so chosen shall serve for the unexpired term of his predecessor and until a successor is elected and qualified.
Section F  Director Emeritus
The directorate shall, from time to time, at any meeting of the directorate pursuant to Article IV, Section C, recommend by two thirds (2/3) majority vote any current or past member of the directorate to be elected as a director emeritus at the next Annual Meeting of the Registry by a majority vote of eligible voting members in attendance. Any/all director emeritus shall serve in perpetuity and enjoy all privileges, powers, and duties of the directorate as set forth in Article IV of the Bylaws. A quorum of the board shall continue to consist of a majority of the members of the board of directors exclusive of any/all director emeritus.
Section G  Advisory Board
Persons, institutions and/or organizations, members or not, may be appointed by the Board of Directors to a non-voting Advisory Board to be available at request of the officers or Board of Directors to render advice or opinions including suggestions for nomination of individuals to the Board of Directors. Point i  Qualification Appointment to the Advisory Board will be based on the fact that those individuals, institutions and/or organizations embrace the shared goals of conservation, historical accuracy, genetic integrity, and public education. Point ii  Emeritus Each former president of the CTLR shall become a member of the Advisory Board and shall continue in that capacity until his/her death, resignation, or removal by the Board of Directors. Point iii  Removal and Expulsion The Board of Directors, by two-thirds majority vote, may remove any member of the Advisory Board without cause. Point iv  Meetings Members of the Advisory Board may attend any duly called meeting of the corporation in person or by telephone. ARTICLE V
Order of Business & Agenda
Section A  Order of Business
The transaction of business shall be consistent with the Articles of Incorporation, Bylaws, and Rules and Regulations of the Registry, and where these documents may prove unclear as to the proper conduct of meetings of the Registry membership or the directorate; RobertÕs Rules of Order shall be used.
(a) Calling the meeting to order by the President.
(b) Reading of minutes of previous meeting and acting thereon
(c) Annual address of the President
(d) Report of the Executive Director
(f) Reports of committees and old business
(g) Election of board of directors
(a) Calling the meeting to order by the President
(c) Address of the President
(h) Special business
(c) Report of the Executive Director
(e) Reports of committees and old business
(h) Matters to be presented from the floor
(i) Executive session
Section B  Agenda
Prior to each regularly scheduled meeting of the directorate, the President shall cause to be produced, and mailed no less than two (2) weeks prior to the meeting to each director, an agenda specific to the next ensuing regularly scheduled board meeting.
This agenda must:
Point i  Follow the above order of business,
Point ii  Contain a copy of the minutes from the previous meeting,
Point iii  Contain a summarization of the pertinent data to be reported on by the Treasurer, Executive Director, and committees.
Point iv  It must contain a list of unfinished business and an overview of new business.
Point v  Any member who desires to bring a matter of business before the board of directors should contact the Registry office a minimum of three (3) weeks prior to the next ensuing board meeting to request being scheduled to appear.
Section A  Registry
The President shall cause to be kept and preserved in the office of the Registry a full and complete record known as the registry in such form and containing such information as the board of directors shall establish from time to time.
Section B  Rules
The board of directors shall from time to time establish rules governing registrations, transfers, and any other entries of the Registry, and from time to time shall establish fees to be paid as a condition to such registrations, transfers and entries, and for the issuance of certificates thereof.
Section C  Publication
The rules adopted by the board of directors from time to time governing the entries and transfers on such records, together with any fees established by the board of directors, shall be printed and distributed from time to time to the members of the Registry and to such other persons as the board of directors may deem desirable and shall be binding upon members and upon all other persons who shall apply for registration, transfers or other action pursuant thereto.
Section D  Inspectors
Inspectors will perform visual inspections of cattle as directed by the directorate and in accordance with the Bylaws and Rules and Regulations.
Point i Only Active, Life or Founding members in good standing as set forth in Article II are eligible to become CTLR Inspectors.
Point ii  The directorate must approve all inspectors by a 2/3Õs majority vote.
Point iii  Inspectors may by disqualified by a 2/3Õs majority vote of the directorate.
Point iv  Re-approval of Inspectors is required every 5 years by a 2/3Õs majority vote of the directorate.
Point v  Candidates for Inspector must attend a minimum of (3) inspections or tutorial meetings with Inspectors prior to approval by the directorate. Candidates will complete ÒpracticeÓ inspection sheets at each inspection or tutorial session to be reviewed by Inspectors.
Point vi  Inspectors may be required by the directorate to attend a minimum number of inspections annually for the purpose of continuing education.
Section A  Member Records
It is imperative to establish, protect and maintain absolute credibility for Texas Longhorn Cattle and in all ways enhance high standards of integrity of all people dedicated to this unique breed. Therefore, it shall be the bound duty of all Registry member breeders to keep and maintain a written record of the complete history and performance of each individual breeding animal accepted into this Registry. In the interest of uniformity, record forms will be designed and supplied by the Registry and these forms shall be used.
Point i  These records shall be the property of the Registry and shall be open to inspection during any deliberative meeting of the directorate.
Point ii  The request must come from a quorum of the directorate and written notice must be mailed to the owner of the cattle whose records are being requested no less than thirty (30) days prior to the meeting.
Section B  Eligibility for Registration
Part 1  Initial Registrations
Cattle whose sire and dam have not been registered and fully certified by this Registry will be known as initial registrants.
Point i  Cattle need not have been registered with any other Registry.
Point ii  Ancestry need not be known.
Point iii  Precise age need not be known; however; females should be at least two (2) and males should be at least two (2) years old prior to being inspected.
Point iv  To be accepted into this Registry, all cattle shall be visually inspected either on the hoof or by approved photographic/video submission. Photographs or videos submitted must be in color and show the animals left side, right side, front and rear. The animal must fill at least 80% of the photograph or video frame and itÕs holding brand and private herd number must be visible and legible. Visual inspection shall determine correctness for (1) physical breed typiness, (2) structural soundness, and (3) reproductive capability.
Point v  Hair samples shall be taken immediately after the individual animal has passed visual inspection, and then sent to a laboratory of the Registry directorateÕs choice, DWD genotyping shall be considered another tool in the total effort to establish credibility and breed purity.
Point vi  Only those individual cattle passing visual inspection and a DNA test showing no evidence of impurity shall be accepted into the Registry.
Point vii  Fees will be set by the directorate for initial registrants.
Part 2  Subsequent Registrations
All progeny of sires and dams which have already been accepted into this Registry, and have been fully certified, shall be known as subsequent registrants.
Point I  Subsequent registrants shall be subject to regular, random or compulsory DNA type analysis, visual inspection, and/or fertility requirements as set forth in the Rules and Regulations.
Point ii  Fees will be set by the directorate for subsequent registrants.
Pro Forma Records
In no way shall the directorate of this Registry be mediators for breeders, sellers or buyers where dispute exists involving certificates of registration, applications for registration and/or transfer or any alleged agreement. Should any such dispute occur, it can be presented to the directorate and must be in written form, sworn as truth and notarized. Any action shall be at the sole discretion of the directorate.
These bylaws may only be altered as follows:
Point I  A majority of the directorate may recommend amendment of these bylaws and an amendment shall become effective only if and when confirmed by two-thirds (2/3) majority vote of the members voting.
Point ii  Proposed bylaws changes can be presented by voting members to the directorate in writing and must be submitted no less than 150 days prior to the annual business meeting. A proposed bylaws change when recommended by the directorate shall be published and forwarded to all members no less than thirty (30) days prior to the annual meeting.
Point iii  These bylaws may be amended from the floor and confirmation shall require a majority of three-quarters (3/4) of the floor vote, mailed in votes cannot and shall not be included in this vote.
Of calculated, stated, and sound resolve; By unanimous consent, this second day of March, nineteen hundred and ninety A.D.; In confirmation and ratification of these Bylaws in their entirety to be upheld and obeyed by the Registry membership; We five incorporators of Cattlemen's Texas Longhorn Registry hereunto subscribe our names:
Walter B. Scott David L. Karger Fayette Yates
Enrique E. Guerra Lawrence Wallace
With solemn declaration, affirmation, and asseveration of these Bylaws having been ratified by the incorporators, in witness whereof, we the Founders of Cattlemen's Texas Longhorn Registry do hereunto subscribe our names:
Enrique E. Guerra Shelby S. King Ed Paynter
Joel C. Carlisle John C. Galle Maudeen Marks
Alicia Gallegos King Fayette Yates