Source: https://www.acquisition.gov/print/8588
Timestamp: 2019-11-13 23:27:17
Document Index: 238754177

Matched Legal Cases: ['art 8', 'art 8', 'art 8', 'art 8', 'art 8', 'art 8', 'art 8', 'art 8', 'art 8', 'art 8', 'art 8', 'art 538', 'arts 13', 'art 37', 'art3195', 'art 19', 'art 13', 'art 8', 'art 42']

Part 8 - Required Sources of Supplies and Services
Subpart 8.1 - Excess Personal Property
Subpart 8.2 - [Reserved]
Subpart 8.3 - [Reserved]
Subpart 8.5 - Acquisition of Helium
Subpart 8.6 - Acquisition from Federal Prison Industries, Inc.
Subpart 8.7 - Acquisition from Nonprofit Agencies Employing People Who Are Blind or Severely Disabled
8.703 Procurement List .
Subpart 8.8 - Acquisition of Printing and Related Supplies
Subpart 8.9 - [Reserved]
Subpart 8.10 - [Reserved]
Subpart 8.11 - Leasing of Motor Vehicles
Regardless of the source of supplies or services to be acquired, information technology acquisitions shall comply with capital planning and investment control requirements in 40 U.S.C.11312 and OMB CircularA-130.
(d) Strategic and critical materials (e.g.,metals and ores) from inventories exceeding Defense National Stockpile requirements (detailed information is available from the DLA Strategic Materials, 8725 John J. Kingman Rd., Suite 3229, Fort Belvoir, VA 22060-6223).
Insert the clause at 52.208-9 , Contractor Use of Mandatory Sources of Supply and Services, in solicitations and contracts that require a contractor to provide supplies or services for Government use that are on the Procurement List maintained by the Committee for Purchase From People Who Are Blind or Severely Disabled. The contracting officer shall identify in the contract schedule the supplies or services that shall be purchased from a mandatory source and the specific source.
“Ordering activity” means an activity that is authorized to place orders, or establish blanket purchase agreements (BPA), against the General Services Administration’s (GSA) Multiple Award Schedule contracts. A list of eligible ordering activities is available at http://www.gsa.gov/schedules(click “For Customers Ordering from Schedules” and then “Eligibility to Use GSA Sources”).
(a) The Federal Supply Schedule program is also known as the GSA Schedules Program or the Multiple Award Schedule Program. The Federal Supply Schedule program is directed and managed by GSA and provides Federal agencies (see 8.004) with a simplified process for obtaining commercial supplies and services at prices associated with volume buying. Indefinite delivery contracts are awarded to provide supplies and services at stated prices for given periods of time. GSA may delegate certain responsibilities to other agencies (e.g.,GSA has delegated authority to the VA to procure medical supplies under the VA Federal Supply Schedules program). Orders issued under the VA Federal Supply Schedule program are covered by this subpart. Additionally, the Department of Defense (DoD) manages similar systems of schedule-type contracting for military items; however, DoD systems are not covered by this subpart.
(2) GSA Advantage! enables ordering activities to search specific information (i.e.,national stock number, part number, common name), review delivery options, place orders directly with Schedule contractors (except see 8.405-6) and pay for orders using the Governmentwide commercial purchase card.
(i) Is one medium for providing fair notice to all schedule contractors offering such supplies and services as required by, 8.405-2, and 8.405-3; and
Note: GSA-established ordering procedures for Order-Level Materials can be found at GSAR subpart 538-72 .
(a) General. parts 13 (except 13.303-2(c)(3)), 14, 15, and 19(except for the requirement at 19.202-1(e)(1)(iii)) do not apply to BPAs or orders placed against Federal Supply Schedules contracts (but see 8.405-5). BPAs and orders placed against a MAS, using the procedures in this subpart, are considered to be issued using full and open competition (see 6.102(d)(3)). Therefore, when establishing a BPA (as authorized by 13.303-2(c)(3)), or placing orders under Federal Supply Schedule contracts using the procedures of 8.405, ordering activities shall not seek competition outside of the Federal Supply Schedules or synopsize the requirement; but see paragraph (g) of this section.
(c) Acquisition planning. Orders placed under a Federal Supply Schedule contract-
(d) Pricing. Supplies offered on the schedule are listed at fixed prices. Services offered on the schedule are priced either at hourly rates, or at a fixed price for performance of a specific task (e.g.,installation, maintenance, and repair). GSA has already determined the prices of supplies and fixed-price services, and rates for services offered at hourly rates, under schedule contracts to be fair and reasonable. Therefore, ordering activities are not required to make a separate determination of fair and reasonable pricing, except for a price evaluation as required by 8.405-2(d). By placing an order against a schedule contract using the procedures in 8.405, the ordering activity has concluded that the order represents the best value (as defined in FAR 2.101) and results in the lowest overall cost alternative (considering price, special features, administrative costs, etc.) to meet the Government’s needs. Although GSA has already negotiated fair and reasonable pricing, ordering activities may seek additional discounts before placing an order (see 8.405-4).
(2) When an order is awarded or a Blanket Purchase Agreement is established with an estimated value greater than the simplified acquisition threshold and supported by a limited-source justification at 8.405-6 (a), the ordering activity contracting officer must-
(ii) Post the justification in accordance with 8.405-6 (a)(2).
(ii) Prior to the issuance of a time-and-materials or labor-hour order, the contracting officer shall-
(iii) The D&F required by paragraph (h)(3)(ii)(A) of this section shall contain sufficient facts and rationale to justify that a fixed-price order is not suitable. At a minimum, the D&F shall-
(iv) Prior to an increase in the ceiling price of a time-and-materials or labor-hour order, the ordering activity shall-
Ordering activities shall use the ordering procedures of this section when placing an order or establishing a BPA for supplies or services. The procedures in this section apply to all schedules. For establishing BPAs and for orders under BPAs see 8.405-3 .
(a) Ordering activities shall use the procedures of this subsection when ordering supplies and services that are listed in the schedules contracts at a fixed price for the performance of a specific task, where a statement of work is not required (e.g.,installation, maintenance, and repair). For establishing BPAs and for orders under BPAs see 8.405-3.
(b) Statements of Work (SOWs). All Statements of Work shall include a description of work to be performed; location of work; period of performance; deliverable schedule; applicable performance standards; and any special requirements (e.g.,security clearances, travel, special knowledge). To the maximum extent practicable, agency requirements shall be performance-based statements (see subpart 37.6).
(c) Request for Quotation procedures. The ordering activity must provide the Request for Quotation (RFQ), which includes the statement of work and evaluation criteria (e.g.,experience and past performance), to schedule contractors that offer services that will meet the agency’s needs. The RFQ may be posted to GSA’s electronic RFQ system, e-Buy (see 8.402(d)).
(ii) The ordering activity shall provide the RFQ (including the statement of work and evaluation criteria) to at least three schedule contractors that offer services that will meet the agency’s needs or document the circumstances for restricting consideration to fewer than three schedule contractors based on one of the reasons at 8.405-6 (a).
(i) Each order shall be placed on a competitive basis in accordance with (c)(3)(ii) and (iii) of this section, unless this requirement is waived on the basis of a justification that is prepared and approved in accordance with 8.405-6 .
(iii) The ordering activity contracting officer shall-
(f) Minimum documentation. The ordering activity shall document-
(7) The rationale for using other than-
(ii) No single-award BPA with an estimated value exceeding $112 million (including any options), may be awarded unless the head of the agency determines in writing that-
(B) The BPA provides only for firm-fixed priced orders for-
(7) Minimum documentation. The ordering activity contracting officer shall include in the BPA file documentation the-
(v) If estimated value of the BPA exceeds the simplified acquisition threshold. The ordering activity contracting officer-
(A) The ordering activity shall place an order in accordance with paragraphs (c)(2)(iii)(A)(1), (2) and (3) of this paragraph, unless the requirement is waived on the basis of a justification that is prepared and approved in accordance with 8.405-6. The ordering activity shall-
(1) The ordering activity contracting officer shall review the BPA and determine in writing, at least once a year (e.g., at option exercise), whether-
(i) For a proposed order or BPA with an estimated value exceeding the micro-purchase threshold not placed or established in accordance with the procedures in, 8.405-2, or 8.405-3, the only circumstances that may justify the action are–
(i) Within 14 days after placing an order or establishing a BPA exceeding the simplified acquisition threshold that is supported by a limited-sources justification permitted under any of the circumstances under paragraph (a)(1) of this section, the ordering activity shall–
(B) Post the justification-
(C) The documentation in paragraph (b)(2)(i) of this sectionand the justification in paragraph (c) of this section is subject to the screening requirement in paragraph (a)(2)(iii) of this section.
(ii) The posting requirement of paragraph (b)(3)(i) of this section does not apply when-
(3) For a proposed order or BPA with an estimated value exceeding $13.5 million, but not exceeding $68 million (or, for DoD, NASA, and the Coast Guard, not exceeding $93 million), the justification must be approved by-
(ii) A designee who-
(a) Ordering activities may place orders orally, except for-
(c) The ordering activity shall place an order directly with the contractor in accordance with the terms and conditions of the price lists (see 8.402(b)). Prior to placement of the order, the ordering activity shall ensure that the regulatory and statutory requirements of the requiring agency have been applied.
(1) Consignees shall inspect supplies at destination except when-
(1) Under the Disputes clause of the schedule contract, the ordering activity contracting officer may-
Ordering activities must prepare at least annually and at the time the work under the order is completed, an evaluation of contractor performance for each order that exceeds the simplified acquisition threshold in accordance with 42.1502 (c).
This subpart implements the requirements of the Helium Act (50 U.S.C.167, etseq.) concerning the acquisition of liquid or gaseous helium by Federal agencies or by Government contractors or subcontractors for use in the performance of a Government contract (also see 43 CFR Part3195).
Department of the Interior Bureau of Land Management Amarillo Field Office Helium Operations 801 South Fillmore Street Suite 500 Amarillo, TX 79101-3545.
Insert the clause at 52.208-8 , Required Sources for Helium and Helium Usage Data, in solicitations and contracts if it is anticipated that performance of the contract involves a major helium requirement.
(b) FPI provides training and employment for prisoners confined in Federal penal and correctional institutions through the sale of its supplies and services to Government agencies (18 U.S.C.4121-4128).
(1) Before purchasing an item of supply listed in the FPI Schedule, conduct market research to determine whether the FPI item is comparable to supplies available from the private sector that best meet the Government’s needs in terms of price, quality, and time of delivery. This is a unilateral determination made at the discretion of the contracting officer. The arbitration provisions of 18 U.S.C.4124(b) do not apply.
(A) Competitive procedures (e.g.,the procedures in 6.102, the set-aside procedures in subpart 19.5, or competition conducted in accordance with part 13); or
(d) Disputes regarding price, quality, character, or suitability of supplies produced by FPI, except for determinations under paragraph (a)(1) of this section, are subject to arbitration as specified in 18 U.S.C.4124. The statute provides that the arbitration shall be conducted by a board consisting of the Comptroller General of the United States, the Administrator of General Services, and the President, or their representatives. The decisions of the board are final and binding on all parties.
FPI and nonprofit agencies participating in the AbilityOne Program under 41 U.S.C. chapter 85 , Committee for Purchase from People Who Are Blind or Severely Disabled (see subpart 8.7 ) may produce identical supplies or services. When this occurs, ordering offices shall purchase supplies and services in the following priorities:
(1) Federal Prison Industries, Inc. (41 U.S.C.8504).
Agencies shall evaluate FPI contract performance in accordance with subpart 42.15 . Performance evaluations do not negate the requirements of 8.602 and 8.604 , but they may be used to support a waiver request in accordance with 8.604 .
(a) When the direct order process has not been authorized, the ordering office shall submit a written request for allocation (requesting the designation of the AbilityOne participating nonprofit agency to produce the supplies or perform the service) to the central nonprofit agency designated in the Procurement List. Ordering offices shall request allocations in sufficient time for a reply, for orders to be placed, and for the nonprofit agency to produce the supplies or provide the service within the required delivery or performance schedule.
(3) Other requirements; e.g.,packing, marking, as necessary.
(d) Ordering offices may issue orders without limitation as to dollar amount and shall record them upon issuance as obligations. Each order shall include, as a minimum, the information contained in the request for allocation. Ordering offices shall also include additional instructions necessary for performance under the order; e.g.,on the handling of Government-furnished property, reports required, and notification of shipment.
Executive Director of the Committee, 1401 S. Clark Street, Suite 10800, Arlington, VA 22202-3259.
(a) Government printing must be done by or through the Government Publishing Office (GPO) (44 U.S.C.501), unless-
(1) The GPO cannot provide the printing service (44 U.S.C.504);
(2) The printing is done in field printing plants operated by an executive agency (44 U.S.C.501(2));
(3) The printing is acquired by an executive agency from allotments for contract field printing (44 U.S.C.501(2)); or
(1) Further, 44 U.S.C.1121 provides that the Public Printer may acquire and furnish paper and envelopes (excluding envelopes printed in the course of manufacture) in common use by two or more Government departments, establishments, or services within the District of Columbia, and provides for reimbursement of the Public Printer from available appropriations or funds. Paper and envelopes that are furnished by the Public Printer may not be acquired in any other manner.
“Motor vehicle” means an item of equipment, mounted on wheels and designed for highway and/or land use, that-
(a) Except as specified in 8.1102(b), before preparing solicitations for leasing of motor vehicles, contracting officers shall obtain from the requiring activity a written certification that-
(b) With respect to requirements for leasing motor vehicles for a period of less than 60 days, the contracting officer need not obtain the certification specified in 8.1102(a)-
(1) If the requirement is for type 1 A, 1 B, or II vehicles, which are by definition fuel efficient; or
(2) If the requirement is for passenger vehicles larger than 1 A, 1 B, or II, and the agency has established procedures for advance approval, on a case-by-case basis, of such requirements.
(c) Generally, solicitations shall not be limited to current year production models. However, with the prior approval of the head of the contracting office, solicitations may be limited to current models on the basis of overall economy.
(e) The provisions and clauses prescribed elsewhere in the FAR for solicitations and contracts for supplies when a fixed-price contract is contemplated, but excluding-