Source: https://www.federalregister.gov/documents/2010/04/07/2010-7790/tribal-management-grant-program-announcement-type-new-and-competing-continuation-discretionary
Timestamp: 2018-02-19 00:40:23
Document Index: 213706414

Matched Legal Cases: ['art 900', 'art 900', 'art 900', 'art 900', 'art 74', 'art 136', 'art 225', 'art 230']

Federal Register :: Tribal Management Grant Program; Announcement Type: New and Competing Continuation Discretionary Funding Cycle for Fiscal Year 2011
Tribal Management Grant Program; Announcement Type: New and Competing Continuation Discretionary Funding Cycle for Fiscal Year 2011
A Notice by the Indian Health Service on 04/07/2010
Program Requirements Session: April 21-22 and May 5-6, 2010.
75 FR 17745
17745-17754 (10 pages)
2010-7790
1. The Application Package May Be Found in Grants.gov
2. IHS Contacts
GRANTS.GOV Contact for IHS
3. Content and Form of Narrative Submission
1. Abstract—One Page Summary
A. Application Submission (Application Deadline: August 6, 2010)
B. Competitive Review of Eligible Applications (Objective Review: October 4-8, 2010)
A. The Criteria as Outlined in This Funding Opportunity Announcement
B. Administrative/Program Regulations for Grants
C. Grants Policy
D. Cost Principles
https://www.federalregister.gov/d/2010-7790 https://www.federalregister.gov/d/2010-7790
Catalog of Federal Domestic Assistance Number(s): 93.228.
Key Dates: Program Requirements Session: April 21-22 and May 5-6, 2010.
The Indian Health Service (IHS) announces competitive grant applications for the Tribal Management Start Printed Page 17746Grant (TMG) Program. This program is authorized under 25 U.S.C. 450h(b) and 25 U.S.C. 450h(e) of the Indian Self-Determination and Education Assistance Act (ISDEAA), Public Law (Pub. L.) 93-638, as amended. This program is described at 93.228 in the Catalog of Federal Domestic Assistance (CFDA).
The TMG Program is a national competitive grant program established to assist Federally-recognized Tribes and Tribal organizations in assuming all or part of existing IHS programs, services, functions, and activities (PSFA) through a Title I contract and to assist established Title I contractors and Title V compactors to further develop and improve their management capability. In addition, TMGs are available to Tribes/Tribal organizations under the authority of Public Law 93-638 Section 103(e) for: (1) Obtaining technical assistance from providers designated by the Tribe/Tribal organization (including Tribes/Tribal organizations that operate mature contracts) for the purposes of program planning and evaluation, including the development of any management systems necessary for contract management and the development of cost allocation plans for indirect cost rates; and (2) planning, designing and evaluating Federal health programs serving the Tribe/Tribal organization, including Federal administrative functions.
Priority I—Any Indian Tribe that has received Federal recognition (restored, funded, or unfunded) within the past five years, specifically received during or after March 2005.
Priority II—All other eligible Federally-recognized Indian Tribes or Tribally-sanctioned Tribal organizations submitting a competing continuation application or a new application for the sole purpose of addressing audit material weaknesses. The audit material weaknesses are identified in Attachment A of the transmittal letter received from the Office of the Inspector General (OIG), National External Audit Review Center (NEARC), Department of Health and Human Services (HHS). Please identify the material weaknesses to be addressed by underlining the item on Attachment A. Please refer to Section III.3, “Other Requirements,” for more information regarding Priority II participation.
Federally-recognized Indian Tribes or Tribally-sanctioned Tribal organizations not subject to Single Audit Act requirements must provide a financial statement identifying the Federal dollars received in the footnotes. The financial statement must also identify specific weaknesses/recommendations that will be addressed in the TMG proposal and are related to 25 CFR Part 900, Subpart F—“Standards for Tribes and Tribal Organizations.”
Anticipated Number of Awards: Approximately 20-25 awards will be issued under this grant program.
Project Periods: Varies based on project type from one to three years. Please refer to “ELIGIBLE PROJECT TYPES, MAXIMUM FUNDING AND PROJECT PERIODS” under this section for additional details.
Eligible Project Types, Maximum Funding and Project Periods: The TMG Program consists of four project types: (1) Feasibility study; (2) planning; (3) evaluation study; and (4) health management structure. Applicants may submit applications for one project type. Applicants must state the project type selected. Applications that address more than one project type will be considered ineligible and will be returned to the applicant. The maximum funding levels noted include both direct and indirect costs. Applicant budgets may not exceed the maximum funding level or project period identified for a project type. Applicants whose budget or project period exceeds the maximum funding level or project period will be deemed ineligible and will not be reviewed. Please refer to Section IV.6. “Funding Restrictions” for further information regarding ineligible activities.
Health needs and health care services assessments that identify existing health care services and delivery system, program divisibility issues, health status indicators, unmet needs, volume projections, and demand analysis.
Planning projects entail a collection of data to establish goals and performance measures for the operation of current health programs or anticipated PSFAs under a Title I contract. Planning will specify the design of health programs and the management systems (including appropriate policies and procedures) to accomplish the health priorities of the Tribe/Tribal organization. For example, planning could include the development of a Tribal Specific Health Plan or a Strategic Health Plan, etc. Please note: The Public Health Service urges applicants submitting strategic health plans to address specific objectives of Healthy People 2010. Interested applicants may purchase a copy of Healthy People 2010 (Summary Report in print; Stock No. 017-001-00547-9) or CD-ROM (Stock No. 107-001-00549-5) through the Start Printed Page 17747Superintendent of Documents, Government Printing Office, P.O. Box 371954, Pittsburgh, PA 15250-7945, or (202) 512-1800. This information is available in electronic form at the following Web site: http://www.health.gov/​healthypeople/​publications.
The first year maximum is limited to $150,000 for multi-year projects. Health Management Structure allows for implementation of systems to manage or organize PSFAs. Management structures include health department organizations, health boards, and financial management systems including systems for accounting, personnel, third-party billing, medical records, management information systems, etc. This includes the design, improvements and correction of management systems that address weaknesses identified through quality control measures, internal control reviews and audit report findings under the Office of Management and Budget (OMB) Circular No. A-133—Revised June 27, 2003, “Audits of States, Local Governments, and Non-Profit Organizations.” OMB Circular A-133, Audits of States, Local Governments and Non-Profit Organizations can be found at the fol lowing Web site: http://www.whitehouse.gov/​omb/​circulars/​a133/​a133.html.
25 CFR Part 900, “Indian Self-Determination and Education Assistance Act Amendments,” Subpart F—“Standards for Tribal or Tribal Organization Management Systems” sections (900.35-900.60) is available at the following Web site locations: http://www.access.gpo.gov/​nara/​cfr/​waisidx_​04/​25cfr900_​04.html, or http://www.ihs.gov/​NonMedicalPrograms/​TMG/​Forms.asp.
5. Please see Section IV “Application and Submission Information” for information on how to obtain a copy of the TMG application package.
1. Indian Tribes or Tribal organizations as defined by Public Law 93-638, ISDEAA, as amended. The definitions for each entity type are outlined below. Only one application per Tribe or Tribal organization is allowed. This paragraph should be cross-referenced with Section IV. (Application and Submission Information/Subsection 3, Content and Form of Narrative Submission).
Indian Tribe means any Indian Tribe, band, nation, or other organized group or community, including any Alaska Native village, village or regional, or village corporation as defined in or established pursuant to the Alaska Native Claims Settlement Act (85 Stat. 688) [43 U.S.C. 1601 et seq.], which is recognized as eligible for the special programs and services provided by the United States to Indians because of their status as Indians. 25 U.S.C. 450b(e).
Tribal organization includes a recognized governing body of any Indian Tribe; any legally established organization of Indians which is controlled, sanctioned, or chartered by such governing body or which is democratically elected by the adult members of the Indian community to be served by such organization and which includes the maximum participation of Indians in all phases of its activities: provided, that in any case where a contract is let or grant made to an organization to perform services benefitting more than one Indian Tribe, the approval of each such Indian Tribe shall be a prerequisite to the letting or making of such contract or grant. 25 U.S.C. 450b(l).
2. Cost Sharing or Matching—The TMG Program does not require matching funds or cost sharing. However, in accordance with Public Law 93-638 section 103(c), the TMG funds may be used as matching shares for any other Federal grant programs that develop Tribal capabilities to contract for the administration and operation of health programs.
3. Other Requirements.
A. Tribal Resolution—A resolution of the Indian Tribe served by the project must accompany the application submission. The IHS will accept the following as proper documentation:
If an official signed (passed) Tribal resolution encompassing the scope of this grant application is not available for electronic submission with the application on Grants.gov by the deadline, a draft resolution must be submitted as a place holder and as evidence of the intent of the entity. However, the draft resolution must be followed up with the submission of a faxed, FedEx, or e-mailed pdf version of the final official signed Tribal resolution. The final signed resolution must be received by the Division of Grants Operations (DGO) by October 1, 2010. Otherwise, the application will be considered incomplete, ineligible for review, and returned to the applicant without consideration. It is recommended that applicants submitting the signed final resolution should ensure the information was received by the IHS by retaining documentation confirming delivery or receipt (i.e. fax transmittal receipt, FedEx tracking, postal return receipt, e-mail receipt, etc.).
Letter of Authorization per Tribal governance requirements in lieu of a Tribal Resolution will be accepted. Evidence that the Tribe has converted to this means must be provided.
B. Documentation for Priority I Participation requires a copy of the Federal Register notice or letter from the Bureau of Indian Affairs verifying establishment of Federal Tribal status within the last five years. Date must reflect that Federal recognition was received during or after March 2005.
C. Documentation for Priority II Participation requires a copy of the transmittal letter and Attachment A from the OIG, NEARC, HHS. See “FUNDING PRIORITIES” in Section I for more information. If an applicant is unable to locate a copy of their most recent transmittal letter or needs assistance with audit issues, Start Printed Page 17748information or technical assistance may be obtained by contacting the IHS Division of Audit Resolution (DAR) at (301) 443-7301, or the NEARC help line at (800) 732-0679 or (816) 426-7720. The auditor may also have the information/documentation required.
Federally-recognized Indian Tribes or Tribally-sanctioned Tribal organizations not subject to Single Audit Act requirements must provide a financial statement identifying the Federal dollars in the footnotes. The financial statement must also identify specific weaknesses/recommendations that will be addressed in the TMG proposal and that are related to 25 CFR Part 900, “Indian Self-Determination and Education Assistance Act Amendments,” Subpart F—“Standards for Tribal and Tribal Organizations.”
— Identify the consortium.
— Indicate if the consortium intends to submit a TMG application.
— Demonstrate that the Tribe's application does not duplicate or overlap any objectives of the consortium's application.
(http://www.grants.gov) or at: http://www.ihs.gov/​NonMedicalPrograms/​gogp/​. The entire grant application package and accompanying instructions are at: http://www.grants.gov.
Ms. Patricia Spotted Horse, Program Analyst, Office of Direct Service and Contracting Tribes (ODSCT), Indian Health Service, 801 Thompson Avenue, Suite 220, Rockville, Maryland 20852, (301) 443-1104 (Telephone), (301) 443-4666 (Fax), and e-mail address: Patricia.SpottedHorse@IHS.GOV.
The Division of Grants Operations (DGO) is the official receipt point for grant applications (electronic and paper). The address for hardcopy applications is as follows: Division of Grants Operations, Indian Health Service, 801 Thompson Avenue, TMP 360, Rockville, Maryland 20852.
Information regarding the electronic grants.gov process, issues, and waiver requests may be obtained from the following contact person: Ms. Tammy Bagley, Senior Grants Policy Analyst, Division of Grants Policy (DGP), Indian Health Service, 801 Thompson Avenue, TMP 625, Rockville, Maryland 20852, (301) 443-5204 (Telephone) and e-mail address: Tammy.Bagley@ihs.gov.
Public Policy Requirements: All Federal-wide public policies apply to IHS grants with exception of Lobbying and Discrimination policy.
Applications are to be submitted electronically through Grants.gov on Friday, August 6, 2010 by 12 midnight Eastern Standard Time (EST). Any application received after the application deadline will not be accepted for processing and will be returned to the applicants without further consideration for funding.
If technical challenges arise and the applicant needs help with the electronic application process, contact Grants.gov Customer Support via e-mail at support@grants.gov or at (800) 518-4726. Customer support is available to address questions 24 hours a day, 7 days a week (except on Federal holidays). If problems persist, contact Ms. Tammy Bagley, Senior Grants Policy Analyst, (DGP) at Tammy.Bagley@ihs.gov or (301) 443-5204 at least 10 days prior to the application deadline. Please do not call Ms. Bagley until you have received a Grants.gov tracking number. All waiver requests must be made in writing (e-mails are acceptable). A written approval must be obtained from the DGP before submitting a paper application. A copy of the written approval must be submitted along with the hardcopy that is mailed to the DGO (Refer to Section IV to obtain the mailing address), Attention: Ms. Kimberly Pendleton. The DGO requires a hardcopy of the original application and two copies. Paper applications that are submitted without proof of an approved waiver will be returned to the applicant. Late applications will not be accepted for processing and will be returned to the applicant without further consideration for funding.
The TMG may not be used to support recurring operational programs or to replace existing public and private resources. Funding received under a recurring Public Law 93-638 contract cannot be totally supplanted or totally replaced. Exception is allowed to charge a portion or percentage of salaries of existing staff positions involved in implementing the TMG grant if applicable.
—Planning and negotiating activities associated with the intent of a Tribe to enter the IHS Self-Governance Project. A separate grant program is administered by the IHS for this purpose. Prospective applicants interested in this program should contact Ms. Dawn Houle, Policy Analyst, Office of Tribal Self-Governance, Indian Health Service, Reyes Building, 801 Thompson Avenue, Suite 240, Rockville, Maryland 20852, (301) 443-7821, and request information concerning the “Tribal Self-Governance Program Planning Cooperative Agreement Announcement” or the “Negotiation Cooperative Agreement Announcement.”
—Projects related to water, sanitation, and waste management.
— Projects that include direct patient care and/or equipment to provide those medical services to be used to establish or augment or continue direct patient clinical care are not allowable. Medical equipment that is allowable under the Special Diabetes Grant Program is not allowable under the TMG Program. This also includes recruitment efforts for direct patient care services.
—Projects that include long-term care or provision of any direct services. Projects that include tuition, fees, or stipends for certification or training of staff to provide direct services.
—Projects that include pre-planning, design, and planning of construction for facilities, including activities relating to program justification documents.
—Projects that propose more than one project type. Please see Section II, “Award Information,” specifically “ELIGIBLE PROJECT TYPES, MAXIMUM FUNDING AND PROJECT PERIODS” for more information. An example of a proposal with more than one project type that would be considered ineligible may include the creation of a strategic health plan (defined by TMG as a planning project type) and improving third-party billing structures (defined by TMG as a health management structure project type). Multi-year applications that include in the first year planning, evaluation or feasibility activities with the remainder of the project years addressing management structure are also deemed ineligible.
Other Limitations—A current TMG recipient cannot be awarded a new, renewal, or competing continuation grant for any of the following reasons:
—A grantee may not administer two TMGs at the same time or have overlapping project/budget periods (however, allowance will be made to accommodate the completion of one TMG grant prior to beginning a new award, if applicable);
—The current project is not progressing in a satisfactory manner;
— The current project is not in compliance with program and financial reporting requirements; or
— Delinquent Federal Debts: No award shall be made to an applicant who has an outstanding delinquent Federal debt until either:
— The delinquent account is paid in full; or
— A negotiated repayment schedule is established and at least one payment is received.
Electronic Submission—The preferred method for receipt of applications is electronic submission through Grants.gov. Note: All IHS application packages are posted in Adobe. Therefore, please make sure that your entity uses a compatible version to save and submit the application or submission errors will occur. Should any technical challenges arise regarding the submission, please contact Grants.gov Customer Support at (800) 518-4726 or support@grants.gov. The Contact Center hours of operation are 24 hours a day, 7 days a week. The contact center is closed on Federal holidays.
Applicants that do not adhere to the timelines for Central Contractor Registry (CCR) and/or Grants.gov registration and/or request timely assistance from DGP or Grants.gov will not be a candidate to obtain a waiver from the electronic process. Applicants must plan ahead.
To submit an application electronically, please use the http://www.Grants.gov “Apply for Grants” link on the homepage. Download a copy of the application package on the Grants.gov Web site, complete it offline and then upload and submit the application via the Grants.gov site. You may not e-mail an electronic copy of a grant application to IHS.
Paper applications are not the preferred method. However, if you have technical problems submitting your application on-line, please contact directly Grants.gov Customer Support at: http://www.Grants.gov/​CustomerSupport.
Upon contacting Grants.gov, obtain a tracking number as proof of contact. The tracking number is helpful if there are technical issues that cannot be resolved and a waiver request from Grants Policy must be obtained.
Upon entering the Grants.gov site, there is available information that outlines the requirements to the applicant regarding electronic submission of an application through Grants.gov, as well as the hours of operation.
In order to use Grants.gov, you, as the applicant, must have a Data Universal Numbering System (DUNS) number and must register in the CCR. You should allow a minimum of ten working days to complete CCR registration. See below on how to apply.
You must submit all documents electronically, including all information typically included on the SF-424, Application for Federal Assistance, and all necessary assurances and certifications.
Final signed Tribal resolutions must be submitted no later than October 1, 2010, if a draft resolution was submitted with the initial electronic or paper application.
The narrative section of your application cannot exceed the 14-page limitation requirements described in the program announcement.
After you electronically submit your application, you will receive an automatic acknowledgment from Grants.gov that contains a Grants.gov tracking number. The IHS DGO will retrieve your application from Grants.gov. The DGO will not notify applicants that the application has been received.
You must search for the downloadable application package utilizing Grants.gov FIND to search for the CFDA number 93.228.
Applicants are required to obtain a DUNS number from Dun and Bradstreet to apply for a grant or cooperative agreement from the Federal Government. The DUNS number is a nine-digit identification number, which uniquely identifies business entities. Obtaining a DUNS number is easy and there is no charge. To obtain a DUNS number, access http://www.dnb.com/​us/​or call (866) 705-5711. Interested parties may wish to obtain their DUNS number by phone to expedite the process.Start Printed Page 17750
Applicants may register by calling (866) 606-8220. Please review and complete the CCR Registration Worksheet located on http://www.Grants.gov/​CCRRegister.
The instructions for preparing the application narrative also constitute the evaluation criteria for reviewing and scoring the application. Weights assigned to each section are noted in parentheses. The 14-page narrative should include only the first year of activities; and information for multi-year projects should be included as an appendix. See “MULTI-YEAR PROJECT REQUIREMENTS” at the end of this section for more information.
(1) Describe the Tribe's/Tribal organization's current health operation. Include what programs and services are currently provided (i.e., Federally funded, State funded, etc.), information regarding technologies currently used (i.e., hardware, software, services, etc.), and identify the source(s) of technical support for those technologies (i.e., Tribal staff, Area Office, vendor, etc.). Include information regarding whether the Tribe/Tribal organization has a health department and/or health board and how long it has been operating.
(2) Describe the population to be served by the proposed project. Include a description of the number of IHS eligible beneficiaries who currently use services.
(4) Identify all TMGs received since FY 2005, dates of funding and summary of project accomplishments. State how previous TMG funds facilitated the progression of health development relative to the current proposed project. (Copies of reports will not be accepted.)
(6) Explain the reason for your proposed project by identifying specific gaps or weaknesses in services or infrastructure that will be addressed by the proposed project. Explain how these gaps/weaknesses were discovered. If the proposed project includes information technology (i.e., hardware, software, etc.), provide further information regarding measures taken or to be taken that ensure the proposed project will not create other gaps in services or infrastructure (i.e., IHS interface capability, Government Performance and Results Act reporting requirements, contract reporting requirements, Information Technology (IT) compatibility, etc.).
(7) Describe the effect of the proposed project on current programs (i.e., Federally funded, State funded, etc.) and, if applicable, on current equipment (i.e., hardware, software, services, etc.). Include the effect of the proposed project on planned/anticipated programs and/or equipment.
(8) Address how the proposed project relates to the purpose of the TMG Program by addressing the appropriate description that follows:
Identify if the Tribe/Tribal organization is an IHS Title V compactor. Address when the Tribe/Tribal organization entered into the compact and how the proposed project will further enhance the organization's management capabilities.
Identify if the Tribe/Tribal organization is not a Title I or Title V organization. Address how the proposed project will enhance the organization's management capabilities, what programs and services the organization is currently seeking to contract and an anticipated date for contract.
By installing new software, the Tribe will increase the number of bills processed by 15 percent at the end of 12 months.
B. Address how the proposed project will result in change or improvement in program operations or processes for each proposed project objective. Also address what tangible products are expected from the project (i.e. policies and procedures manual, health plan, etc.).
A. For outcome evaluation, describe:Start Printed Page 17751
C. Describe any evaluation efforts planned after the grant period has ended.
D. Describe the ultimate benefit to the Tribe that is expected to result from this project. An example of this might be the ability of the Tribe to expand preventive health services because of increased billing and third party payments.
B. Provide information regarding plans to obtain management systems if the Tribe/Tribal organization does not have an established management system currently in place that complies with 25 CFR Part 900, Subpart F, “Standards for Tribal Management Systems.” If management systems are already in place, simply state it and how long the systems have been in place.
E. List key personnel who will work on the project. Include all titles of key personnel in the workplan. In the appendix, include position descriptions and resumes for all key personnel. Position descriptions should clearly describe each position and duties, indicating desired qualifications and experience requirements related to the proposed project. Resumes must indicate that the proposed staff member is qualified to carry out the proposed project activities. If a position is to be filled, indicate that information on the proposed position description.
F. If the project requires additional personnel (i.e., IT support, etc.), address how the Tribe/Tribal organization will sustain the position(s) after the grant expires. (If there is no need for additional personnel, simply state it.)
C. Provide a narrative justification explaining why each categorical budget line item is necessary/relevant to the proposed project. Include sufficient cost and other details to facilitate the determination of cost allowability (i.e., equipment specifications, etc.).
Applications received in advance of or by the deadline and verified by the tracking number will be prescreened by DGO staff for eligibility and completeness to confirm that:
The application narrative, forms, and materials submitted meet the requirements of the announcement allowing the review panel to undertake an in-depth evaluation; otherwise the application will be deemed incomplete and ineligible and will be returned. Ineligible applications are not reviewed but will receive a letter of ineligibility and explanation from the DGO.
Applications meeting eligibility requirements that are complete, responsive and conform to this program announcement will be reviewed for merit using an Ad Hoc Objective Review Committee (ORC) appointed by the ODSCT to review and make recommendations on these applications. The review will be conducted in accordance with the HHS Objective Review Guidelines. The technical review process ensures selection of quality projects in a national competition for limited funding. Applications will be evaluated and scored on the basis of the evaluation criteria listed in Section V.1. The criteria are used to evaluate the quality of a proposed project, determine the likelihood of success and to assign a numerical score to each application. The scoring of approved applications will assist the IHS in ranking the proposals and determining which proposals will be funded and reviewed by the DGO for cost analysis and further recommendation. All applications that are reviewed and that receive a score of 60 points or above will be ranked and recommended for funding. All awards that are issued under this Start Printed Page 17752announcement are subject to the availability of funds. The program official accepts the DGO recommendations for consideration when funding applications. The program official will forward the final approved ranking list to the Director, ODSCT, for final review and approval. Applications that score below 60 points will be disapproved. Applications that are approved but not funded due to budgetary constraints will not be carried over into the next cycle for funding consideration.
The earliest award start date will be January 1, 2011.
Applicants whose applications are declared ineligible will receive written notification from the DGO of the ineligibility determination. The ineligible notification will include information regarding the rationale for the ineligible decision citing specific information from the original grant application. Those applicants who are approved and recommended for funding, approved but unfunded and those who are disapproved will receive a copy of the Executive Summary which identifies the weaknesses and strengths of the application submitted. Applicants who are approved and recommended for funding will be notified through the official Notice of Award (NoA) document issued by the DGO. The NoA will be signed by the Grants Management Officer and is the authorizing document for notifying grant recipients of funding. The NoA will state the amount of Federal funds awarded, the purpose of the grant, the terms and conditions that govern the grant award, the effective date of the award, the project period, and the budget period. Pre-award costs are not allowable charges under this program grant.
Grants are administrated in accordance with the following regulations, policies, and Office of Management and Budget (OMB) cost principles:
45 CFR Part 74—Uniform Administrative Requirements for Awards and Sub-awards to Institutions of Higher Education, Hospitals, Other Non-Profit Organizations, and Commercial Organizations.
42 CFR Part 136—Indian Health.
HHS Grants Policy Statement, Revised 01/2007.
OMB Circular A-87—State, Local, and Indian Tribal Governments (Title 2 Part 225).
OMB Circular A-122—Non-Profit Organizations (Title 2 Part 230).
OMB Circular A-133—Audits of States, Local Governments, and Non-Profit Organizations.
This section applies to all grant recipients that request indirect costs in their application. In accordance with HHS Grants Policy Statement, Part II-27, IHS requires applicants to have a current indirect cost rate agreement in place prior to award. The rate agreement must be prepared in accordance with the applicable cost principles and guidance as provided by the cognizant agency or office. A current rate means the rate covering the applicable activities and the award budget period. If the current rate is not on file with the awarding office, the award shall include funds for reimbursement of indirect costs. However, the indirect cost portion will remain restricted until the current rate is provided to the DGO.
Generally, indirect costs rates for IHS are negotiated with two cognizant agencies; the Division of Cost Allocation (DCA)/HHS http://rates.psc.gov/​ and National Business Center (NBC)/Department of the Interior http://www.aqd.nbc.gov/​Services/​ICS.aspx. If your organization has questions regarding the indirect cost policy, please contact the DGO at (301) 443-5204.
A. Progress Report. Program progress reports will be required semi-annually. Semi-annual program progress reports must be submitted within 30 days of the conclusion of the first six months of the budget period and again at the end of the budget period. These reports will include a brief comparison of actual accomplishments to the goals established for the period, reasons for slippage (if applicable), and other pertinent information as required. A final report must be submitted within 90 days of expiration of the budget/project period.
B. Financial Status Reports. Financial status reports will be required semi-annually. Semi-annual financial status reports must be submitted within 30 days after the reporting period ends. Final financial status reports are due within 90 days of expiration of the budget/project period. Standard Form 269 (long form) will be used for financial reporting.
C. Reports. Grantees are responsible and accountable for accurate and timely reporting of the Progress Reports and Financial Status Reports which are generally due semi-annually. Financial Status Reports (SF-269) are due 90 days after each budget period and the final SF-269 must reflect an accumulative total of all expenditures and authorizations for the life of the project. Grantees must refer to the terms and conditions of their award to obtain details regarding their reporting requirements. Grantees are required to contact their Grants Management Specialist with any questions regarding reporting requirements.
Interested parties may obtain TMG programmatic information from the TMG Program Coordinator listed under Section IV of this program announcement. Grant-related and business management information may be obtained from the Grants Management Specialist listed under Section IV of this program announcement. Grants.gov submission concerns and waiver requests may be Start Printed Page 17753addressed by Ms. Tammy Bagley, DGP. Contact information is noted under Section IV of this program announcement. Please note that the telephone numbers provided are not toll-free.
Priority will be given to groups eligible to apply for the TMG Program. Participation is limited to two personnel from each Tribe or Tribal organization. All sessions are first come-first serve with the above limitations noted. All participants are responsible for making and paying for their own travel arrangements. Interested parties should register with the TMG staff prior to making travel arrangements to ensure space is available in the selected session. There is no registration fee to attend the training session(s). The registration form may be obtained from the TMG Web site at: http://www.ihs.gov/​NonMedicalPrograms/​tmg/​Training.asp. The registration form may be faxed to (301) 443-4666. Note: A minimum of ten attendees is required for the IHS to conduct the training sessions. The anticipated training dates and locations are listed below in chronological order:
April 21-22, 2010—Rockville, MD (Limit 30) (TMG Training).
May 5-6, 2010—Minneapolis, MN (Limit 25) (TMG Training).
May 17-21, 2010—Albuquerque, New Mexico (Limit 25) (The Grantsmanship Center Training).
June 3, 2010—Two-Hour WebEx (Limit 50) (TMG Training).
The following IHS Checklist is included to assist applicants in proposal preparation and follow-up. Applicants are highly encouraged to employ this checklist for their benefit and to submit it as part of their proposal as an attachment in Grants.gov to allow for verification of receipt. This checklist will be utilized by the DGO during their initial screening for eligibility and will be utilized by the ODSCT during their programmatic review for content of the application to ensure required items requested are submitted and the application is eligible for further review via the ORC. This checklist is available on the TMG Web site at http://www.ihs.gov/​NonMedicalPrograms/​tmg/​.
IHS FY 2011 Tribal Management Grant Application Checklist
Applicant Name:XXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXX
Application Tracking Number:XXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXX
Electronic Submission:XXXXXXSigned Paper Submission:XXXXXXWaiver Obtained:XXXXX
Title I:XXXXXTitle V:XXXXXProject Type:XXXXXXXXXXXXXXXXXXXXXXXXX
Item Applicant Grants Programs
1. IHS FY 2011 TMG Checklist XXXXX XXXXX XXXXX
2. Eligibility: (circle) Tribe Tribal Organization XXXXX XXXXX XXXXX
3. 501c(3) Non-Profit Organization XXXXX XXXXX XXXXX
4. Tribal Resolution or Letter of Authorization (as defined in the announcement)
a. Final signed Tribal Resolution is due on or before October 1, 2010 XXXXX XXXXX XXXXX
b. Draft unsigned resolution is due August 6, 2010 (if applicable) XXXXX XXXXX XXXXX
5. Priority I Documentation (if applicable) XXXXX XXXXX XXXXX
6. Priority II Documentation (if applicable) XXXXX XXXXX XXXXX
7. Consortium Participation Documentation (if applicable) XXXXX XXXXX XXXXX
8. SF 424 Application for Federal Assistance XXXXX XXXXX XXXXX
9. SF 424A Budget - Non Construction XXXXX XXXXX XXXXX
10. SF 424B Assurances XXXXX XXXXX XXXXX
11. Disclosure of Lobbying Activities XXXXX XXXXX XXXXX
12. Abstract XXXXX XXXXX XXXXX
13. Project Narrative Items a. - e. (14 pages maximum)
a. Introduction and Need for Assistance. XXXXX XXXXX XXXXX
b. Project Objective(s), Workplan & Consultants. XXXXX XXXXX XXXXX
c. Project Evaluation. XXXXX XXXXX XXXXX
d. Organizational Capabilities and Qualifications. XXXXX XXXXX XXXXX
e. Categorical Budget & Budget Justification. XXXXX XXXXX XXXXX
14. Multi-year Summary & Budget Justification
a. Work plan for proposed objectives. XXXXX XXXXX XXXXX
b. Position descriptions for key staff. XXXXX XXXXX XXXXX
c. Resumes of key staff that reflect current duties. XXXXX XXXXX XXXXX
d. Consultant proposed scope of work (if applicable). XXXXX XXXXX XXXXX
e. Indirect Cost Rate Agreement. XXXXX XXXXX XXXXX
f. Organizational chart (optional). XXXXX XXXXX XXXXX
g. Multi-Year Project Requirements (if applicable). XXXXX XXXXX XXXXX
Applicant Signature/Date:XXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXX
Grants Management Signature/Date:XXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXX
Program Office Signature/Date: XXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXX
[FR Doc. 2010-7790 Filed 4-6-10; 8:45 am]