Source: http://www.docstoc.com/docs/74651341/Free-Sample-Drywall-Bid-Proposal-Forms---DOC
Timestamp: 2014-03-11 19:14:46
Document Index: 188615839

Matched Legal Cases: ['ART 1', 'ART 1', 'ART 2', 'ART 3', 'ART 2', 'ART 3']

Free Sample Drywall Bid Proposal Forms - DOC
# GMI 006. Late bids will be rejected. Bids MUST be date and time stamped by the soliciting
Mendota Mental Health Institute                                                                        purchasing office on or before the date and time that the bid is due. Bids dated and time stamped in
301 Troy Drive                                                                                         another office will be rejected. Receipt of a bid by the mail system does not constitute receipt of a
Madison, WI 53704-1521                                                                                 and clearly marked is subject to rejection. Bids must be submitted separately, i.e., not included with
sample packages or other bids. Bid openings are public unless otherwise specified. Records will
be available for public inspection after issuance of the notice of intent to award or the award of the
BIDDER (Name and Address)                                                                              January 29, 2009 2:00 PM
(608) 301-1053                                                            January 15, 2009
x Fax bids are accepted                                Fax bids are not accepted
Labor for Coaxial Cable Installation for Mendota Mental Health
Institute and Central Wisconsin Center
4                  STATE OF WISCONSIN
6            REQUEST FOR BIDS (RFB) # GMI-006
8                           FOR:
11   TABLE OF CONTENTS
14   1.0   INTRODUCTION AND PURPOSE
15   2.0   BID PROCEDURE AND INSTRUCTIONS
16   3.0   BID ACCEPTANCE, EVALUATION AND AWARD
17   4.0   SPECIFICATIONS
18   5.0   SITE DRAWINGS
19   6.0   COST INFORMATION
20         COST SHEET
21   7.0   REQUIRED FORMS
22         - VENDOR DATA SHEET
23         - VENDOR REFERENCE DATA SHEET
24         - VENDOR AGREEMENT
25   8.0   TERMS AND CONDITIONS
26         - SPECIAL, STANDARD
DSF Project No.
26 05 00 - 1
1   1.0   INTRODUCTION AND PURPOSE:
3         1.1    PURPOSE OF THE REQUEST FOR BIDS: The awarded contractor will provide
4                the labor for the final phases of installation of a fiber optic based Master Antenna
5                Television System (MATV). The system will provide the amplification and
6                distribution of television signals throughout Mendota Mental Health Institute
7                (MMHI) and Central Wisconsin Center (CWC).
10         1.2    REASONABLE ACCOMMODATIONS: The Department will provide reasonable
11                accommodations, including the provision of informational material in an
12                alternative format, for qualified individuals with disabilities upon request. If you
13                think you need accommodations at a bid opening/vendor conference, contact
14                Lew Bettinger at 608-301-1053 (voice) or 608-301-1048 (FAX).
16         1.3    SCOPE: Provide labor for the final phase of the installation of a fiber optic based
17                MATV system at Mendota Mental Health (MMHI) and Central Wisconsin Center
18                (CWC). The final phase of the project will be running coaxial cable and installing
19                jacks in individual rooms and offices: MMHI will be installing 114 jacks and CWC
20                will be installing 38 jacks. Cable, wiremold, wiremold boxes, raceway, F-
21                connectors, splices, red head plug anchors and compression connectors will be
22                provided by MMHI and CWC.
25         1.4   OVERVIEW OF PROCURING AGENCY: MMHI is a psychiatric hospital operated
26                by the Wisconsin Department of Health Services, Division of Mental Health and
27                Substance Abuse Services specializing in serving patients with complex
28                psychiatric conditions, often combined with certain problem behaviors. MMHI
29                provides a secure setting to meet legal and behavioral needs of its 250 residents
30                located at 301 Troy Drive, Madison Wisconsin.
32                 CWC is a state residential and short term treatment facility for individuals with
33                developmental disabilities with a population of approximately 270 residents
34                located at Knutson Drive Madison, Wisconsin. CWC is managed by the State of
35                Wisconsin’s Division of Health Services, Division of Long Term Care.
38         1.5    METHOD OF AWARD: The award will be based upon the low total from the
39                lowest responsive, responsible bidder.
41         1.6    CANCELLATION AND TERMINATION: The State reserves the right to cancel
42                the resulting contract/agreement, for any reason, by giving written notice to
43                Contractor of such cancellation and specifying the effective date thereof, at least
44                ten (10) days before the effective date of such cancellation. Contractor shall, in
45                the event of such cancellation, be entitled to receive compensation for any work
46                accepted hereunder in accordance with the State&#39;s order(s). Contractor may also
47                be compensated for partially completed work in the event of such cancellation.
48                The compensation for such partially completed work shall be no more than the
49                percentage of completion of each work effort, as determined in the sole discretion
50                of the State, times the corresponding payment for completion of such work as set
51                forth in the State&#39;s order(s).
53                In addition, the State reserves the right to terminate the resulting
54                contract/agreement, for reasons of breach of contract, by giving written notice to
1               Contractor of such termination and specifying the effective date thereof, at least
2               ten (10) days before the effective date of such termination. Contractor shall, in
3               the event of such termination, be entitled to receive compensation for any work
4               accepted hereunder in accordance with the State&#39;s order(s). Contractor shall also
5               be compensated for partially completed work in the event of such termination.
6               The compensation for such partially completed work shall be no more than the
7               percentage of completion of each work effort, as determined in the sole discretion
8               of the State, times the corresponding payment for completion of such work as set
9               forth in the State&#39;s order(s).
11               Upon cancellation, termination or other expiration of the resulting
12               contract/agreement, each party shall forthwith return to the other all papers,
13               materials, and other properties of the other held by each for purposes of
14               execution of the contract/agreement. In addition, each party will assist the other
15               party in the orderly termination of this contract/agreement and the transfer of all
16               aspects hereof, tangible or intangible, as may be necessary for the orderly,
17               nondisruptive business continuation of each party.
19         1.7   VENDORNET REGISTRATION
21               Only vendors registered with the State of Wisconsin’s VendorNet will receive
22               future official notice for this service/commodity. The State of Wisconsin’s
23               purchasing information and vendor notification service is available to all
24               businesses and organizations that want to sell to the state. Anyone may access
25               VendorNet on the Internet at http://vendornet.state.wi.us to get information on
26               state purchasing practices and policies, goods and services that the state buys,
27               and tips on selling to the state. Vendors may use the same Web site address for
28               inclusion on the bidders list for goods and services that the organization wants to
29               sell to the state. A subscription with notification guarantees the organization will
30               receive an e-mail message each time a state agency, including any campus of
31               the University of Wisconsin System, posts a request for bid or a request for
32               proposal in their designated commodity/service area(s) with an estimated value
33               over $25,000. Organizations without Internet access receive paper copies in the
34               mail. Increasingly, state agencies also are using VendorNet to post simplified
35               bids valued at $25,000 or less. Vendors also may receive e-mail notices of these
36               simplified bid opportunities.
39   2.0   BID PROCEDURES AND INSTRUCTIONS:
41         2.1   METHOD OF BID:
42               Vendors must submit an original, marked as such, and a copy of all materials
43               required for acceptance of their bid by the deadline shown on the Request for Bid
44               form to:
46               USPS ADDRESS
47               Mendota Mental Health Institute
48               Business Office
49               301 Troy Drive
50               Madison WI 53704-1521
53               FAX # 608-301-1048                Lewis.Bettinger@dhfs.wisconsin.gov
26 05 00 - 3
2         Bids must be received by the receptionist in the above office. All bids must be
3         time-stamped in by the State Purchasing Office prior to the stated opening time.
4         Bids not so stamped will be considered late. Receipt of a bid by the State mail
5         system does not constitute receipt of a bid by the State Purchasing Office, for
6         purposes of this request for bids.
8         All bids must be packaged, sealed, and show the following information on the
9         outside of the package:
11         Vendor&#39;s Name and Address
12         Request for Bids Title
13         Request for Bids Number
14         Bid Due Date
16   2.2   CALENDAR OF EVENTS: Listed below are important dates and times by which
17         actions related to this Request for Bids (RFB) must be completed. In the event
18         that the State finds it necessary to change any of these dates and times it will do
19         so by issuing a supplement to this RFB.
22         DATE                                      EVENT
24         January 15, 2009                          Date of issue of the RFB.
25         January 29, 2009 2:00 PM                  Bids due from vendors.
28   2.3   FORMAT OF BID: Vendors responding to this RFB must comply with the
29         following format requirements:
31         a)       SIGNED REQUEST FOR BID SHEET: Include here the signed Request
32         for Bid sheet included with the bid and those certifications required for submittal
33         of a bid. Bids submitted in response to this RFB must be signed by the person in
34         the vendor&#39;s organization who is responsible for the decision as to the prices
35         being offered in the bid or by a person who has been authorized in writing to act
36         as agent for the person responsible for the decision on prices.
38         By submitting a signed bid, the vendor&#39;s signatories certify that in connection with
39         this procurement: (a) the vendor&#39;s organization or an agent of the vendor&#39;s
40         organization has arrived at the prices in its bid without consultation,
41         communication or agreement with any other respondent or with any competitor
42         for the purpose of restricting competition, (b) the prices quoted in the bid have not
43         been knowingly disclosed by the vendor&#39;s organization or by any agent of the
44         vendor&#39;s organization and will not be knowingly disclosed by same, directly or
45         indirectly, to any other respondent or to any competitor, and (c) no attempt has
46         been made or will be made by the vendor&#39;s organization or by any agent of the
47         vendor&#39;s organization to induce any other person or firm to submit or not to
48         submit a bid for the purpose of restricting competition.
50         (b)     State of Wisconsin Terms and Conditions: These standard and
51         supplemental terms and conditions shall govern this proposal and subsequent
52         award. Vendors must accept these terms and conditions or submit point-by-
53         point exceptions along with proposed alternative or additional language for
54         each point, including any vendor contracts. Submission of any standard
1         vendor contracts as a substitute for language in the terms and conditions
2         is not a sufficient response to this requirement and may result in rejection
3         of the vendor&#39;s proposal. The State reserves the right to negotiate contractual
4         terms and conditions other than those in the State of Wisconsin Contract when it
5         is in the best interest of the State to do so.
7         (c)     ADDITIONAL INFORMATION: Include here the completed Vendor Data
8         Sheet and Vendor Reference Data Sheet and any other forms required in the bid.
9         Include all additional information that will be essential to an understanding of the
10         bid. This might include diagrams, excerpts from manuals, or other explanatory
11         documentation that would clarify and/or substantiate the bid document.
13         (d)     COST INFORMATION: Provide cost information on the Request for Bid
14         sheet or the cost sheets included in this RFB. All costs for furnishing the
15         product(s) and/or service(s) included in the bid in accordance with the terms and
16         conditions in this RFB must be included.
18   2.4   MULTIPLE BIDS: Multiple bids from a vendor will be permissible, however each
19         bid must conform fully to the requirements for bid submission. Each such bid
20         must be separately submitted and labeled as Bid #1, Bid #2, etc. on each page
21         included in the response. Alternate acquisition plans do not constitute multiple
22         bids.
24   2.5   INCURRING COSTS: The State of Wisconsin is not liable for any cost incurred
25         by a vendor in the process of responding to this RFB.
27   2.6   QUESTIONS: For questions regarding the site, jack locations, bid specifications,
28         provided materials and site drawings contact MMHI’s Facilities Services
29         department (608) 301-1070. Questions concerning the bidding process can be
30         directed to Lew Bettinger at 608-301-1053.
33         Vendors are expected to raise any questions, exceptions, or additions they have
34         concerning the RFB document or the attached State of Wisconsin Contract at this
35         point in the RFB process. If a vendor discovers any significant ambiguity, error,
36         conflict, discrepancy, omission, or other deficiency in this RFB, the vendor should
37         immediately notify the above named individual of such error and request
38         modification or clarification of the RFB document.
40         In the event that it becomes necessary to provide additional clarifying data or
41         information, or to revise any part of this RFB, supplements or revisions will be
42         posted on VendorNet.
44         From the date of release of this RFP, until a Letter of Intent is issued, all contacts
45         with Department of Administration Personnel regarding this RFP shall be made
46         through this purchasing section in the Division of Administrative Services.
47         Violation of this condition may be considered sufficient cause for rejection of a
48         proposal, irrespective of any other considerations.
50         Each bid shall stipulate that it is predicated upon the terms and conditions of this
51         RFB and any supplements or revisions thereof.
26 05 00 - 5
1         2.7      NEWS RELEASES: News releases pertaining to the RFB or to the acceptance,
2                  rejection, or evaluation of bids shall not be made without the prior written approval
3                  of the State.
6   3.0   BID ACCEPTANCE, EVALUATION AND AWARD:
8         3.1      BID OPENING: Bids will be opened on January 29, 2009 at 2:00 PM at Mendota
9                  Mental Health Conference Room 133, 301 Troy Drive , Madison WI 53704-1521.
11         3.2      BID ACCEPTANCE: Bids, which do not comply with instructions or are unable, to
12                  comply with specifications contained in this RFB may be rejected by the State.
13                  The State may request reports on a vendor&#39;s financial stability and if financial
14                  stability is not substantiated may reject a vendor&#39;s bid. The State retains the right
15                  to accept or reject any or all bids, or accept or reject any part of a bid deemed to
16                  be in the best interest of the State. The State shall be the sole judge as to
17                  compliance with the instructions contained in this RFB.
19         3.3      BID EVALUATION: Bids will be evaluated by the Department&#39;s purchasing agent
20                  and program manager to verify that they will meet all specified requirements in
21                  this RFB. This verification may include requesting reports on the vendor&#39;s
22                  financial stability, conducting demonstrations of the vendor&#39;s proposed
23                  products(s) and/or service(s), and reviewing results of past awards to the vendor
24                  by the State of Wisconsin.
26                  Bids from certified Minority Business Enterprises may be provided up to a five
27                  percent (5%) bid preference in accordance with Wis. Stats. s. 16.75(3m).
29         3.4      NOTIFICATION OF INTENT TO AWARD: Any vendors who respond to this
30                  RFB, with a bid, will be notified in writing of the State&#39;s intent to award the
31                  contract(s) as a result of this RFB.
33                  After notification of the intent to award the bid is made, and under the supervision
34                  of agency staff, copies of bids will be available for public inspection 8:30 a.m. to
35                  4:00 PM at the Mendota Mental Health Business Office, 301 Troy Drive Room
36                  109B, Madison WI 53704-1521. Vendors should schedule reviews with Lew
37                  Bettinger at 608-301-1053 to ensure that space is available for the review.
40   4.0   SPECIFICATIONS:
42                                            SECTION 26 05 00
43                          COMMON WORK RESULTS FOR ELECTRICAL
45                                           PART 1 - GENERAL
47         SCOPE
48         The work under this section includes basic electrical requirements, which are applicable to all
49         Division 26 and Division 27 sections. This section includes information common to two or more
50         technical specification sections or items that are of a general nature, not conveniently fitting into
51         other technical sections. Included are the following topics:
52         PART 1 - GENERAL
53         Scope
54         Related Work
55         Reference Standards
56         Regulatory Requirements
1          Quality Assurance
2          Continuity of Existing Services and Systems
3          Protection of Finished Surfaces
4          Approved Electrical Testing Laboratories
5          Sleeves and Openings
6          Sealing and Firestopping
7          State and/or User Agency Furnished Equipment
8          Work by State and/or User Agency
9          Provisions for Future Work
10          Intent
11          Omissions
12          Submittals
13          Project/Site Conditions
14          Asbestos Abatement
15          Work Sequence and Scheduling
16          Work by Other Trades
17          Offsite Storage
18          Request and Certificate for Payment
19          Salvage Materials
20          Certificates and Inspections
21          Operating and Maintenance Instructions
22          Training of User Agency Personnel
23          Record Drawings
24   PART 2 - PRODUCTS
25          Access Panels and Doors
26          Sealing and Firestopping
27   PART 3 - EXECUTION
28          Excavation and Backfill
29          Concrete Work
30          Cutting and Patching
31          Building Access
32          Equipment Access
33          Coordination
34          Sleeves
35          Sealing and Firestopping
36          Housekeeping and Clean Up
38   RELATED WORK
39   Applicable provisions of Division 1 govern work under this Section.
41   REFERENCE STANDARDS
42   Abbreviations of standards organizations referenced in this and other sections are as follows:
43   ANSI American National Standards Institute
44   EPA     Environmental Protection Agency
45   ETL     Electrical Testing Laboratories, Inc.
46   IEEE Institute of Electrical and Electronics Engineers
47   ISA     Instrument Society of America
48   NEC     National Electric Code
49   NEMA National Electrical Manufacturers Association
50   NESC National Electrical Safety Code
51   NFPA National Fire Protection Association
52   UL      Underwriters Laboratories Inc.
54   REGULATORY REQUIREMENTS
55   All work and materials are to conform in every detail to applicable rules and requirements of the Wisconsin
56   State Electrical Code Volumes 1 and 2, the National Electrical Code (ANSI/NFPA 70), other applicable
57   National Fire Protection Association codes, the National Electrical Safety Code, and present manufacturing
58   standards (including NEMA).
60   All Division 26 work shall be done under the direction of a currently certified State of Wisconsin Certified
61   Master Electrician.
63   QUALITY ASSURANCE
26 05 00 - 7
1   Where equipment or accessories are used which differ in arrangement, configuration, dimensions, ratings,
2   or engineering parameters from those indicated on the contract documents, the contractor is responsible for
3   all costs involved in integrating the equipment or accessories into the system and the assigned space and for
4   obtaining the performance from the system into which these items are placed.
6   Manufacturer references used herein are intended to establish a level of quality and performance
7   requirements unless more explicit restrictions are stated to apply.
9   All materials, except medium voltage equipment and components, shall be listed by and shall bear the label
10   of an approved electrical testing laboratory. If none of the approved electrical testing laboratories has
11   published standards for a particular item, then other national independent testing standards, if available,
12   applicable, and approved by DSF, shall apply and such items shall bear those labels. Where one of the
13   approved electrical testing laboratories has an applicable system listing and label, the entire system, except
14   for medium voltage equipment and components, shall be so labeled.
16   CONTINUITY OF EXISTING SERVICES AND SYSTEMS
17   No outages shall be permitted on existing systems except at the time and during the interval specified by the
18   user agency and by the DSF Project Representative. The institution may require written approval. Any
19   outage must be scheduled when the interruption causes the least interference with normal institutional
20   schedules and business routines. No extra costs will be paid to the Contractor for such outages which must
21   occur outside of regular weekly working hours.
23   This Contractor shall restore any circuit interrupted as a result of this work to proper operation as soon as
24   possible. Note that institutional operations are on a seven-day week schedule.
26   PROTECTION OF FINISHED SURFACES
27   Furnish one can of touch-up paint for each different color factory finish furnished by the Contractor.
28   Deliver touch-up paint with other &quot;loose and detachable parts&quot; as covered in the General Requirements.
30   APPROVED ELECTRICAL TESTING LABORATORIES
31   The following laboratories are approved for providing electrical product safety testing and listing services
32   as required in these specifications:
33   Underwriters Laboratories Inc.
34   Electrical Testing Laboratories, Inc.
36   SLEEVES AND OPENINGS
37   Openings that are required shall be the responsibility of the contractor requiring the opening. The
38   contractor shall install sleeves or cut openings as required. Each contractor shall be responsible for
39   coordinating locations of their sleeves and openings with work of other trades.
41   SEALING AND FIRESTOPPING
42   Sealing and firestopping of sleeves/openings between conduits, cable trays, wireways, troughs, cablebus,
43   busduct, etc. and the structural or partition opening shall be the responsibility of the contractor whose work
44   penetrates the opening. The contractor responsible shall hire individuals skilled in such work to do the
45   sealing and firestopping. These individuals hired shall normally and routinely be employed in the sealing
46   and fireproofing occupation.
49   STATE AND/OR USER AGENCY FURNISHED EQUIPMENT
50   None
52   WORK BY STATE AND/OR USER AGENCY
53   Asbestos abatement and PCB equipment (other than light fixture ballasts) removal and disposal, if required,
54   will be by the DSF under separate contract.
56   PROVISIONS FOR FUTURE WORK
57   None
59   INTENT
60   The Contractor shall install all the necessary materials, apparatus, and devices to complete the electrical
61   equipment and systems installation herein specified, except such parts as are specifically exempted herein.
63   If an item is either called for in the specifications or shown on the plans, it shall be considered sufficient for
64   the inclusion of said item in this contract. If a conflict exists within the Specifications or exists within the
1   Drawings, the Contractor shall furnish the item, system, or workmanship, which is the highest quality,
2   largest, or most closely fits the DSF&#39;s intent (as determined by the DSF Project Manager).
4   It must be understood that the details and drawings are diagrammatic. The Contractor shall verify all
5   dimensions at the site and be responsible for their accuracy.
7   Materials and labor shall be new (unless noted or stated otherwise), first class, and workmanlike, and shall
8   be subject at all times to the DSF&#39;s and/or A/E&#39;s inspections, tests and approval from the commencement
9   until the acceptance of the completed work.
11   Whenever a particular manufacturer&#39;s product is named, it is intended to establish a level of quality and
12   performance requirements unless more explicit restrictions are stated to apply.
14   OMISSIONS
15   No later than ten (10) days before bid opening, the Contractor shall call the attention of the DSF to any
16   materials or apparatus the Contractor believes to be inadequate and to any necessary items of work omitted.
18   SUBMITTALS
19   Submit for all equipment and systems as indicated in the respective specification sections, marking each
20   submittal with that specification section number. Mark general catalog sheets and drawings to indicate
21   specific items being submitted and proper identification of equipment by name and/or number, as indicated
22   in the contract documents. Failure to do this may result in the submittal(s) being returned to the Contractor
23   for correction and resubmission. Failing to follow these instructions does not relieve the Contractor from
24   the requirement of meeting the project schedule.
26   On request from the DSF, the successful bidder shall furnish additional drawings, illustrations, catalog data,
27   performance characteristics, etc.
29   Submittals shall be grouped to include complete submittals of related systems, products, and accessories in
30   a single submittal. Mark dimensions and values in units to match those specified. Include wiring diagrams
31   of electrically powered equipment.
33   The submittals must be approved before fabrication is authorized.
35   Submit sufficient quantities of submittals to allow the following distribution:
36           File Copy                                                                           2 copies
37           User agency                                                                         2 copies
38           A/E                                                                                 2 copy
40   PROJECT/SITE CONDITIONS
41   Install Work in locations shown on Drawings, unless prevented by Project conditions.
43   Prepare drawings showing proposed rearrangement of Work to meet Project conditions, including changes
44   to Work specified in other Sections. Obtain permission of DSF before proceeding.
45   Tools, materials and equipment shall be confined to areas designated by the DSF and user agency.
47   ASBESTOS ABATEMENT
48   The State is responsible for identifying Asbestos Containing Materials (ACMs) in State buildings. The
49   Contractor is responsible for marking the extent of the identified ACMs that will be disturbed by the
50   Contractor’s work and coordination with an asbestos abatement contractor under a direct contract with the
51   State. The asbestos abatement contractor will require sole occupancy of the work space during asbestos
52   abatement work. Contractor shall communicate with the asbestos abatement contractor and make adequate
53   allowance for the asbestos abatement work in the work schedule. Contractor shall not supply or install any
54   materials that contain any amount of asbestos.
56   WORK SEQUENCE AND SCHEDULING
57   Install work in phases to accommodate user agency&#39;s occupancy requirements. During the construction
58   period coordinate electrical schedule and operations with DSF&#39;s Construction Representatives.
60   WORK BY OTHER TRADES
61   Every attempt has been made to indicate in this trade&#39;s specifications and drawings all work required of this
62   Contractor. However, there may be additional specific paragraphs in other trade specifications and
26 05 00 - 9
1   addenda, and additional notes on drawings for other trades which pertain to this Trade&#39;s work, and thus
2   those additional requirements are hereby made a part of these specifications and drawings.
4   Electrical details on drawings for equipment to be provided by others is based on preliminary design data
5   only. This Contractor shall lay out the electrical work and shall be responsible for its correctness to match
6   equipment actually provided by others.
8   OFFSITE STORAGE
9   If payment will be requested for approved offsite stored material, then the Contractor shall complete an
10   &quot;Off-site Storage Agreement&quot; which is available from the DSF. Prior approval by DSF personnel for offsite
11   storage will be needed. No material will be accepted for offsite storage unless submittals for the material
12   have been approved.
14   REQUEST AND CERTIFICATE FOR PAYMENT
15   Within 10 days after Notice to Proceed, the successful bidder will submit to the DSF in a form prescribed
16   below and by the General Conditions of the Contract, Scheduling and Coordination of Work, Reports,
17   Records and Data, and Payments to Contractor, a cost breakdown of the proposed values for work
18   performed which, if approved by the DSF, will become the basis for construction progress and monthly
19   payments. The cost breakdown items shall reflect actual work progress stages as closely as feasible.
21   In addition, if payment will be requested for approved off-site stored material, then that material shall be
22   listed as a line item and the Contractor shall complete an &quot;Off-site Storage Agreement&quot; which is available
23   from the DSF.
25   SALVAGE MATERIALS
26   No materials removed from this project shall be reused except as specifically noted below. All materials
27   removed shall become the property of and shall be disposed of by the Contractor.
29   CERTIFICATES AND INSPECTIONS
30   Obtain and pay for all required State installation inspections except those provided by the DSF in
31   accordance with Wis. Adm. Code Section Comm. 50.12. Deliver originals of these certificates to the DSF&#39;s
32   Project Representative. Include copies of the certificates in the Operating and Maintenance Instructions.
34   OPERATING AND MAINTENANCE INSTRUCTIONS
35   Assemble material in three-ring or post binders, using an index at the front of each volume and tabs for each
36   system or type of equipment. In addition to the data indicated in the General Requirements, include the
37   following information:
38            Copies of all approved submittals.
39            Manufacturer&#39;s wiring diagrams for electrically powered equipment
40            Records of tests performed to certify compliance with system requirements
41            Certificates of inspection by regulatory agencies
42            Parts lists for manufactured equipment
43            Preventive maintenance recommendations
44            Warranties
45            Additional information as indicated in the technical specification sections
48   TRAINING OF USER AGENCY PERSONNEL
49   Instruct user agency&#39;s personnel in the proper operation and maintenance of systems and equipment
50   provided as part of this project; video tape all training sessions. Include not less than 16 hours of
51   instruction, using the Operating and Maintenance manuals during this instruction. Demonstrate startup and
52   shutdown procedures for all equipment. All training to be during normal working hours.
54   RECORD DRAWINGS
55   The Contractor shall maintain at least one copy each of the specifications and drawings on the job site at all
56   times.
58   The DSF will provide the Contractor with a suitable set of contract drawings on which daily records of
59   changes and deviations from contract shall be recorded. Dimensions and elevations on the record drawings
60   shall locate all buried or concealed piping, conduit, or similar items.
62   The daily record of changes shall be the responsibility of Contractor&#39;s field superintendent. No arbitrary
63   mark-ups will be permitted.
1   At completion of the project, the Contractor shall submit the marked-up record drawings to the DSF prior to
2   final payment.
4                                             PART 2 – PRODUCTS
6   ACCESS PANELS AND DOORS
7   Lay-in Ceilings:
8   Removable lay-in ceiling tiles in 2 x 2 foot or 2 x 4 foot configuration provided under other divisions are
9   sufficient; no additional access provisions are required unless specifically indicated.
11   Concealed Spline Ceilings:
12   Removable sections of ceiling tile held in position with metal slats or tabs compatible with the ceiling
13   system used will be provided under other divisions.
15   Metal Pan Ceilings:
16   Removable sections of ceiling tile held in position by pressure fit will be provided under other divisions.
18   Plaster Walls and Ceilings:
19   16 gauge frame with not less than a 20 gauge hinged door panel, prime coated steel for general applications,
20   stainless steel for use in toilets, showers and similar wet areas, concealed hinges, screwdriver operated cam
21   latch for general application, key lock for use in public areas, UL listed for use in fire rated partitions if
22   required by the application. Use the largest size access opening possible, consistent with the space and the
23   equipment needing service; minimum size is 12&quot; by 12&quot;.
25   SEALING AND FIRESTOPPING
26   FIRE AND/OR SMOKE RATED PENETRATIONS:
27   Manufacturers:
28   3M, STI/SpecSeal, Tremco, Hilti or approved equal.
30   All firestopping systems shall be by the same manufacturer.
32   Submittals:
33   Contractor shall submit product data for each firestop system. Submittals shall include product
34   characteristics, performance and limitation criteria, test data, MSDS sheets, installation details and
35   procedures for each method of installation applicable to this project. For non-standard conditions where no
36   UL tested system exists, submit manufacturer&#39;s drawings for UL system with known performance for which
37   an engineering judgement can be based upon.
39   Product:
40   Firestop systems shall be UL listed or tested by an independent testing laboratory approved by the
41   Department of Commerce.
43   Use a product that has a rating not less than the rating of the wall or floor being penetrated. Reference
44   architectural drawings for identification of fire and/or smoke rated walls and floors.
46   Contractor shall use firestop putty, caulk sealant, intumescent wrapstrips, intumescent firestop collars,
47   firestop mortar or a combination of these products to provide a UL listed system for each application
48   required for this project. Provide mineral wool backing where specified in manufacturer&#39;s application detail.
50   NON-RATED PENETRATIONS:
51   Conduit Penetrations Through Below Grade Walls:
52   In exterior wall openings below grade, use a modular mechanical type seal consisting of interlocking
53   synthetic rubber links shaped to continuously fill the annular space between the uninsulated conduit and the
54   cored opening or a water-stop type wall sleeve.
56   Conduit and Cable Tray Penetrations:
57   At conduit and cable tray penetrations of non-rated interior partitions, floors and exterior walls above grade,
58   use urethane caulk in annular space between conduit and sleeve, or the core drilled opening.
60                                    PART 3 – EXECUTION (If Applicable)
62   EXCAVATION AND BACKFILL
26 05 00 - 11
1   Perform all excavation and backfill work to accomplish indicated electrical systems installation. Grade and
2   landscaping shall be restored to its original state.
4   CONCRETE WORK
5   Contractor will perform all cast-in-place concrete unless noted otherwise elsewhere. Provide all layout
6   drawings, anchor bolts, metal shapes, and/or templates required to be cast into concrete or used to form
7   concrete for the support of electrical equipment.
9   CUTTING AND PATCHING
10   Cutting and patching required to access work in existing walls, in chases, above inaccessible ceilings, below
11   floors, etc., shall be by the Contractor who requires the access, unless shown on the bid documents
12   otherwise or noted otherwise.
14   The Contractor shall do all cutting, or fitting of the work as required to make its several parts fit together, or
15   to receive the work of others, as shown or reasonably implied by the drawings or specifications, or as may
16   be directed by DSF. Holes cut in exterior walls and/or roofs shall be waterproofed.
18   The Contractor who cuts shall also be responsible for patching. Where cutting and patching is required, the
19   Contractor shall hire individuals skilled in such work to do cutting and patching.
21   The Contractor who removes or relocates building components which leaves a remaining opening shall be
22   responsible for patching the opening.
24   Patching includes repairing openings to match adjacent construction and painting the surface to match
25   existing. Painting means covering the entire wall where patching is to be done to nearest break point or
26   corner unless indicated to be done by other trades.
28   Contractor shall not endanger any work by cutting, digging or otherwise and shall not cut or alter the work
29   of others without their consent.
31   Do not pierce beams or columns without permission of DSF and then only as directed in writing. If any
32   ductwork, piping, conduit, etc. is required through walls or floors where no sleeve has been provided, use a
33   core drill or saw cut to prevent damage and structural weakening.
35   Wherever any material, finish, or equipment, is damaged, the skilled trade shall accomplish the repair or
36   replacement, in that particular work and the cost shall be charged to the party responsible for the damage.
37   DSF reserves the right to disallow any means and/or methods that, in the opinion of DSF, are harmful to
38   and/or not in the best interest of preserving the improvements receiving the work.
40   BUILDING ACCESS
41   Arrange for the necessary openings in the building to allow for admittance of all apparatus. When the
42   building access was not previously arranged and must be provided by this contractor, restore any opening to
43   its original condition after the apparatus has been brought into the building.
47   EQUIPMENT ACCESS
48   Install all piping, conduit, ductwork, and accessories to permit access to equipment for maintenance.
49   Coordinate the exact location of wall and ceiling access panels and doors with the Contractor, making sure
50   that access is available for all equipment and specialties. Where access is required in plaster or drywall
51   walls or ceilings, furnish the access doors to the contractor and reimburse the contractor for installation of
52   those access doors.
54   COORDINATION
55   The Contractor shall cooperate with other trades and DSF&#39;s personnel in locating work in a proper manner.
56   Should it be necessary to raise or lower or move longitudinally any part of the electrical work to better fit
57   the general installation, such work shall be done at no extra cost to the DSF, provided such decision is
58   reached prior to actual installation. The Contractor shall check location of electrical outlets with respect to
59   other installations before installing.
61   The Contractor shall verify that all devices are compatible for the surfaces on which they will be used. This
62   includes, but is not limited to light fixtures, panelboards, devices, etc. and recessed or semi-recessed heating
63   units installed in/on architectural surfaces.
1   Coordinate all work with other contractors prior to installation. Any installed work that is not coordinated
2   and that interferes with other contractor&#39;s work shall be removed or relocated at the installing contractor&#39;s
3   expense.
5   Cooperate with the testing consultant in ensuring specification Section 26 05 04 compliance. Verify system
6   completion to the testing consultant. Demonstrate the starting, interlocking and control features of each
7   system so the testing contractor can perform its work.
9   SLEEVES
10   Pipe sleeves for conduits 6&quot; in diameter and smaller, in new poured concrete construction, shall be schedule
11   40 steel pipe, plastic removable sleeve or sheet metal sleeve, all cast in place.
13   In wet area floor penetrations, top of sleeve to be 2 inches above the adjacent floor. In existing wet area
14   floor penetrations, core drill sleeve openings large enough to insert schedule 40 sleeve and grout the area
15   around the sleeve. If a pipe clamp resting on the sleeve supports the pipe penetrating the sleeve, weld a
16   collar or struts to the sleeve that will transfer weight to the existing floor structure. Wet areas for this
17   paragraph are rooms or spaces containing air handling unit coils, converters, pumps, chillers, boilers, and
18   similar waterside equipment.
20   Pipe penetrations in existing concrete floors that are not in wet areas may omit the use of schedule 40 sleeve
21   and use the core drilled opening as the sleeve.
23   SEALING AND FIRESTOPPING
24   Fire and/or Smoke Penetrations:
25   Install approved product in accordance with the manufacturer&#39;s instructions where a pipe (i.e. cable tray,
26   bus, cable bus, conduit, wireway, trough, etc.) penetrates a fire rated surface.
28   Where firestop mortar is used to infill large fire-rated floor openings that could be required to support
29   weight, provide permanent structural forming. Firestop mortar alone is not adequate to support any
30   substantial weight.
32   None-Rated Surfaces:
33   When the opening is through a non-fire rated wall, floor, ceiling or roof the opening must be sealed using an
34   approved type of material.
36   Use galvanized sheet metal sleeves in hollow wall penetrations to provide a backing for the sealant. Grout
37   area around sleeve in masonry construction.
39   Install escutcheons or floor/ceiling plates where conduit, penetrates non-fire rated surfaces in occupied
40   spaces. Occupied spaces for this paragraph include only those rooms with finished ceilings and the
41   penetration occurs below the ceiling.
43   In exterior wall openings below grade, assemble rubber links of mechanical seal to the proper size for the
44   conduit and tighten in place, in accordance with the manufacturer&#39;s instructions. Install so that the bolts used
45   to tighten the seal are accessible from the interior of the building or vault.
46   At interior partitions, conduit penetrations are required to be sealed for all clean rooms, laboratories, and
47   most hospital spaces, computer rooms, dormitory rooms, tele/data/com rooms and similar spaces where the
48   room pressure or odor transmission must be controlled. Apply sealant to both sides of the penetration in
49   such a manner that the annular space between the conduit sleeve and the conduit is completely filled.
51   HOUSEKEEPING AND CLEAN UP
52   The Contractor shall clean up and remove from the premises, on a daily basis, all debris and rubbish
53   resulting from its work and shall repair all damage to new and existing equipment resulting from its work.
54   When job is complete, this Contractor shall remove all tools, excess material and equipment from the site.
56                                           END OF SECTION
26 05 00 - 13
5.0   SITE DRAWINGS
Due to the size of the drawings please contact the Facilities Services Department (608) 301-1070 at
Mendota Mental Health Institute to view the site drawings.
6.0   COST INFORMATION
6.1     Vendors must fully complete the following cost sheet (Attachment A)
given in Section 2.3. Blank forms are attached.
Vendor Agreement (DOA-3333)
Cost Price Sheet Attachment A
Total Cost Bid #GMI-006        ____________________________________
*Cable, wiremold, wiremold boxes, raceway, F-connectors, splices, red head plug anchors and compression
connectors will be provided by MMHI and CWC.
26 05 00 - 15
STATE OF WISCONSIN                                                            Bid / Proposal #
STATE OF WISCONSIN                                                         Bid / Proposal #
Provide company name, address, contact person, telephone number, and appropriate information on the product(s)
and/or service(s) used for four (4) or more installations with requirements similar to those included in this solicitation
document. If vendor is proposing any arrangement involving a third party, the named references should also be
involved in a similar arrangement.
Contact Person                                                                  Phone No.
Contact Person                                                                  Phone No
negotiated with any proposal submitted responding to this RFB (Standard Terms and Conditions (DOA-3054)
and Supplemental Standard Terms and Conditions for Procurements for Services (DOA-3681)). Failure of the
successful proposer to accept these obligations in a contractual agreement may result in cancellation of the
9.1     Prime contractor and minority business subcontractors.
The prime contractor will be responsible for contract performance when subcontractors are used. However,
when subcontractors are used, they must abide by all terms and conditions of the contract. If subcontractors are
to be used, the proposer must clearly explain their participation.
The State of Wisconsin is committed to the promotion of minority business in the state’s purchasing program and
a goal of placing five (5) percent of its total purchasing dollars with certified minority businesses. Authority for
this program is found in Wisconsin Statutes 15.107(2), 16.75(4), and 16.75(5) and 560.036(2). The Department
of Administration is committed to the promotion of minority business in the department’s purchasing program.
The State of Wisconsin’s policy provides that minority owned business enterprises certified by the Wisconsin
Department of Commerce, Bureau of Minority Development should have the maximum opportunity to participate
in the performance of its contracts. The awarded vendor is strongly urged to use due diligence to further this
policy by awarding subcontracts to minority owned business enterprises, or by using such enterprises to provide
goods and services incidental to this requested service or contract, with a goal of awarding at least 5% of the
award amount of this request for bid/proposal to such enterprises.
Upon request the awarded vendor shall furnish a subcontracting plan of action indicating appropriate
Wisconsin Department of Commerce and their subcontract amount. The Department of Administration will
require from the successful contractor a quarterly report of amounts spent with certified minority business
A listing of certified minority businesses, as well as the services and commodities they provide, is available from
the Department of Administration, Office of Minority Business Program, (608) 267-7806. The list is published
on the Internet at: http://www.doa.state.wi.us/deo/mbe/minority_search.asp
least fifteen (15) days, providing the discount terms
Wisconsin Department of Administration                                                     are deemed favorable. All payment terms must allow
DOA-3054 (R10/2005)                                                                        the option of net thirty (30).
Page 1 of 3                                                                  7.0    UNFAIR SALES ACT: Prices quoted to the State of
Standard Terms And Conditions                                             Wisconsin are not governed by the Unfair Sales Act.
8.0    ACCEPTANCE-REJECTION:            The State of Wisconsin
SPECIFICATIONS: The specifications in this request are the                          reserves the right to accept or reject any or all
minimum acceptable. When specific manufacturer and                             bids/proposals, to waive any technicality in any bid/proposal
model numbers are used, they are to establish a design,                        submitted, and to accept any part of a bid/proposal as
type of construction, quality, functional capability and/or                    deemed to be in the best interests of the State of
performance level desired.           When alternates are                       Wisconsin.
number, and such other information necessary to establish                      Bids/proposals MUST be date and time stamped by the
equivalency. The State of Wisconsin shall be the sole judge                    soliciting purchasing office on or before the date and time
of equivalency. Bidders/proposers are cautioned to avoid                       that the bid/proposal is due. Bids/proposals date and time
bidding alternates to the specifications which may result in                   stamped in another office will be rejected. Receipt of a
rejection of their bid/proposal.                                               bid/proposal by the mail system does not constitute receipt
of a bid/proposal by the purchasing office.
tions from original text, terms, conditions, or specifications        9.0    METHOD OF AWARD: Award shall be made to the lowest
shall be described fully, on the bidder&#39;s/proposer&#39;s letter-                 responsible, responsive bidder unless otherwise specified.
head, signed, and attached to the request. In the absence
of such statement, the bid/proposal shall be accepted as in           10.0   ORDERING: Purchase orders or releases via purchasing
strict compliance with all terms, conditions, and specifica-                 cards shall be placed directly to the contractor by an
tions and the bidders/proposers shall be held liable.                        authorized agency.    No other purchase orders are
3.0    QUALITY: Unless otherwise indicated in the request, all
material shall be first quality. Items which are used,                11.0   PAYMENT TERMS AND INVOICING:                  The State of
demonstrators, obsolete, seconds, or which have been                         Wisconsin normally will pay properly submitted vendor
discontinued are unacceptable without prior written approval                 invoices within thirty (30) days of receipt providing goods
by the State of Wisconsin.                                                   and/or services have been delivered, installed (if required),
4.0    QUANTITIES: The quantities shown on this request are
based on estimated needs. The state reserves the right to                    Invoices presented for payment must be submitted in
increase or decrease quantities to meet actual needs.                        accordance with instructions contained on the purchase
order including reference to purchase order number and
5.0    DELIVERY: Deliveries shall be F.O.B. destination freight                     submittal to the correct address for processing.
prepaid and included unless otherwise specified.
A good faith dispute creates an exception to prompt
6.0    PRICING AND DISCOUNT: The State of Wisconsin quali-                          payment.
fies for governmental discounts and its educational institu-
tions also qualify for educational discounts. Unit prices shall       12.0   TAXES: The State of Wisconsin and its agencies are
reflect these discounts.                                                     exempt from payment of all federal tax and Wisconsin state
and local taxes on its purchases except Wisconsin excise
6.1     Unit prices shown on the bid/proposal or contract                    taxes as described below.
shall be the price per unit of sale (e.g., gal., cs., doz.,
ea.) as stated on the request or contract. For any                   The State of Wisconsin, including all its agencies, is
given item, the quantity multiplied by the unit price                required to pay the Wisconsin excise or occupation tax on
shall establish the extended price, the unit price shall             its purchase of beer, liquor, wine, cigarettes, tobacco
govern in the bid/proposal evaluation and contract                   products, motor vehicle fuel and general aviation fuel.
administration.                                                      However, it is exempt from payment of Wisconsin sales or
use tax on its purchases. The State of Wisconsin may be
6.2     Prices established in continuing agreements and                      subject to other states&#39; taxes on its purchases in that state
term contracts may be lowered due to general market                  depending on the laws of that state. Contractors perform-
conditions, but prices shall not be subject to increase              ing construction activities are required to pay state use tax
for ninety (90) calendar days from the date of award.                on the cost of materials.
Any increase proposed shall be submitted to the
contracting agency thirty (30) calendar days before           13.0   GUARANTEED DELIVERY: Failure of the contractor to
the proposed effective date of the price increase, and               adhere to delivery schedules as specified or to promptly
shall be limited to fully documented cost increases to               replace rejected materials shall render the contractor liable
the contractor which are demonstrated to be indus-                   for all costs in excess of the contract price when alternate
trywide. The conditions under which price increases                  procurement is necessary. Excess costs shall include the
may be granted shall be expressed in bid/proposal                    administrative costs.14.0       ENTIRE        AGREEMENT:
documents and contracts or agreements.                               These Standard Terms and Conditions shall apply to any
contract or order awarded as a result of this request except
6.3     In determination of award, discounts for early                       where special requirements are stated elsewhere in the
payment will only be considered when all other con-                  request; in such cases, the special requirements shall
ditions are equal and when payment terms allow at                    apply. Further, the written contract and/or order with
referenced parts and attachments shall constitute the entire
agreement and no other terms and conditions in any                      19.2   The contractor agrees to post in conspicuous places,
document, acceptance, or acknowledgment shall be                               available for employees and applicants for employ-
effective or binding unless expressly agreed to in writing by                  ment, a notice to be provided by the contracting state
the contracting authority.                                                     agency that sets forth the provisions of the State of
awarded, the contractor must submit the plan to the
contracting state agency for approval. Instructions
on preparing the plan and technical assistance
regarding this clause are available from the
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