Source: http://www.in.gov/legislative/2367.htm
Timestamp: 2016-02-14 18:53:34
Document Index: 762943063

Matched Legal Cases: ['Art. 1', 'Art. 1', 'Art. 2', 'Art. 3', 'Art. 4', 'Art. 4', 'Art. 4', 'Art. 4', 'Art. 4', 'Art. 4', 'Art. 4', 'Art. 4', 'Art. 4', 'Art. 5', 'Art. 8', 'Art. 8', 'Art. 8', 'Art. 10', 'Art. 10', 'Art. 10', 'Art. 11', 'Art. 13', 'Art. 15']

Indiana General Assembly: Chapter 2. Drafting Rules
Indiana General Assembly > Bill Drafting Manual > Chapter 2. Drafting Rules
Chapter 2. Drafting Rules
The essentials of good bill drafting are accuracy, brevity, clarity, and simplicity. The purpose and effect of a legislative measure should be evident from its language. Choose words that are plain and commonly understood (Article 4, Section 20 of the Constitution of the State of Indiana). B. STATUTORY AND CONSTITUTIONAL CONSIDERATIONS:
Art. 1, Sec. 24 - Prohibition against ex post facto laws and laws impairing the obligation of contracts Art. 1, Sec. 25 - Taking effect of laws may not be contingent on any other authority, other than that set out in the Constitution ARTICLE 2 - SUFFRAGE AND ELECTION
Art. 2, Sec. 9 - Prohibition against dual office holding ARTICLE 3 - SEPARATION OF POWERS
Art. 3, Sec. 1 - Separation of powers ARTICLE 4 - LEGISLATIVE
Art. 4, Sec. 1 - Enacting clause Art. 4, Sec. 17 - Revenue raising statutes must originate in House Bills Art. 4, Sec. 19 - One subject matter requirement Art. 4, Sec. 20 - Laws to be plainly worded Art. 4, Sec. 22 - Special legislation prohibited Art. 4, Sec. 23 - Laws to be general and of uniform operation throughout state Art. 4, Sec. 24 - Special relief legislation Art. 4, Sec. 28 - No act to take effect until published and circulated, except in emergency; emergency clause required Art. 4, Sec. 30 - Eligibility of Legislators for other offices ARTICLE 5 - EXECUTIVE
Art. 5, Sec.14 - Passage of bills; action by Governor; veto power; General Assembly required to reconsider and vote on vetoed bills ARTICLE 8 - EDUCATION
Art. 8, Sec. 2 - Fines assessed for breaches of state penal laws to be deposited in common school fund Art. 8, Sec. 3 - Principal of common school fund may not be diminished Art. 8, Sec. 7 - State trust funds may not be used for purposes other than that for which established. ARTICLE 10 - FINANCE
Art. 10, Sec. 1 - Uniform and equal rate of property assessment and taxation Art. 10, Sec. 5 - Incurring state debt prohibited, except in certain situations Art. 10, Sec. 8 - Authority to levy income tax ARTICLE 11 - CORPORATIONS
Art. 11, Sec. 12 - Loaning credit of state prohibited ARTICLE 13 - INDEBTEDNESS
Art. 13, Sec. 1 - Debt Limitation ARTICLE 15 - MISCELLANEOUS
Art. 15, Sec. 2 - Maximum term of office four years for office created by General Assembly INDIANA CODE PROVISIONS:
IC 1 - GENERAL PROVISIONS
IC 1-1-1 - Implementary Provisions for the Indiana Code IC 1-1-1-5(f) - Headings of titles, articles, and chapters not part of law IC 1-1-1-8 - General severability provision IC 1-1-2 - Laws Governing the State IC 1-1-3 - Proclamation Date; Effective Dates of Session Laws IC 1-1-3-3 - Effective dates generally IC 1-1-3.1 - Effectiveness of Acts Passed Over the Governor's Veto IC 1-1-3.5 - Political Subdivisions Classified by Population; Effective Date of Decennial Census ( See: discussion concerning the use of Population Parameters, Page 36). IC 1-1-4 - Construction of Statutes IC 1-1-4-1 - Statutes to be given their plain meaning. Singular includes the plural. Masculine gender includes females. IC 1-1-4-5 - Definitions that apply to the construction of all Indiana statutes IC 1-1-5 - Effect of Repeal; Reservation of Legislative Authority IC 1-1-7 - Interpretation of Registered Mail as Certified Mail IC 4 - STATE OFFICES AND ADMINISTRATION
IC 4-1-1 - Fiscal Year IC 4-1-8 - State Requests for Social Security Numbers IC 4-13-2 - Financial Reorganization Act of 1947 IC 4-13-2-19 - Reversion of funds at end of state fiscal year IC 34-28-5-4 - Infractions defined IC 35-50 - Criminal Sentencing Structure IC 36-1 - Home Rule for Local Government Units C. RULES
Example: If a person has finished the training, the person may . . .When the future tense is appropriate, use "will".
A person shall be entitled . . . A person is entitled . . . (5) Voice
To create a right, say "is entitled to". To create discretionary authority, say "may". To create a duty, say "shall". To create a condition precedent, say "must". To negate a right, say "is not entitled to". To negate discretionary authority, say "may not". To negate a duty or a mere condition precedent, say "is not required to". To create a duty not to act, say "shall not". [From: Dickerson, F.R., Legal Drafting, West Publishing Company (1981), p.182]
"A or B" where the exclusive is intended. "A or B, or both" where the inclusive is intended or where jointly or severally is intended. "A and B" where the conjunctive, connective, or additive is intended. Never use the term "and/or". (12) Such; Said
Say:Sec. 1. (a) Except as provided in subsection (b), . . .
Don't say:(b) Notwithstanding subsection (a), . . .
1. When designating divisions in a section that has subsections, use the following style (in the left hand margin is a description of the different levels of tabulation shown):
Subsection))))))))))))))))),
Sec. 1. (a) ..............................................................: Subdivision)))))))))))))),
(2) ...........................................................: Clause))))))))))))))))),
(B) ....................................................: Item))))))))))))),
(ii) .............................................. ; and (or) Subdivision)))))))))))))))),
(b) ......................................................................... 2. When designating divisions in a section that has no subsections, use the following style:
Sec. 1. ......................................................................: Subdivision))))))))), (1) ...................................... ......................................................;
(3) ..........................................: Clause))))))))))),
(B) ........................................................ (16) Redesignation
(a) there is little probability that an Indiana Code designation is relied on by users of the Code; and (b) a computer search has been conducted using FOLIO (software that is capable of searching statutes for certain words, phrases, and numerals) to locate sections containing internal references to the Code provisions to be redesignated. (17) Tabulation
Avoid beginning a new sentence after a tabulation. If the sentence is not a part of the tabulated series, it is better practice to draft it as a separate subsection or section.Listing Style The first style of tabulation is known as a listing. As the name implies, each element is listed after the introductory clause and begins with a capital letter and ends with a period. When a listing is used, the introductory language must include the words "as follows" or "the following".
The applicant's name. The name of the sponsoring agency. The name of the city in which the event is to take place. Each listed element can have subelements, but each element must end with a period even if it has subelements.
a resident of Indiana; at least eighteen (18) years of age; and registered with the county election board. Note that the conjunction always follows the next to last element in the tabulation, and that the only permissible conjunctions are "and" or "or". The conjunction, however, applies to each element in the tabulation and not just to the last two elements.
the elements may be listed in order (such as alphabetical order, numerical order, or Indiana Code cite order); it is likely that the listing will be frequently modified; and there is no need to cite to a particular element within the listing. Example: Sec. 2. The following drugs are controlled substances:AcetylmethadolAllylprodineAlphacetylmethadol.
Example: Sec. 1. The following agencies are not abolished:Department of administration (IC 4-13-1-2 )Legislative council (IC 2-5-1.1-1)Regional planning commissions (IC 36-7-7).
Example: Sec. 2. The amount of credit a taxpayer is entitled to under this chapter is etermined in STEP FIVE of the following formula:
(A) the costs paid by the taxpayer for the qualified energy system; and (B) the cost paid for its installation and materials used in its installation. STEP TWO: Subtract five hundred dollars ($500) from the sum determined under STEP ONE.STEP THREE: Multiply the remainder determined under STEP TWO by two (2).STEP FOUR: Divide the product determined under STEP THREE by three (3).STEP FIVE: Determine the lesser of the following:
(A) The quotient determined under STEP FOUR. (B) One thousand dollars ($1,000). (18) Capitalization
(a) The first word in a sentence and the first word in tabulated items in the listing style. (b) Geographic names. Examples: Ohio River; Marion County; Hoosier National Forest (c) Months and days of the week. (d) Names of streets, roads, parks, and buildings. Examples: the White House; U.S. Route 50; Garfield Park (e) Names of nationalities and languages. Examples: Spanish-speaking people; English language (f) Political parties and religious denominations. Examples: the Democratic party; the Republican party; the Methodist church (but, First Methodist Church) (g) Official titles of organizations and institutions. Examples: Associated Press; Indiana University; Indiana State Medical Association (h) Federal and international entities. Always use the correct name of an entity, and do not use acronyms as abbreviations. Examples: United States Department of the Interior; United States House of Representatives; United States Senate; Federal Bureau of Investigation; World Bank; United Nations (i) Titles of specific acts, federal laws, and other official documents. Examples: Equal Rights Amendment; Internal Revenue Code; Social Security Act; the Constitution of the United States; the Constitution of the State of Indiana; Rules of Trial Procedure (j) References to the "Indiana Code". (k) Titles of honor and respect, when preceding the name. Examples: Governor Frank O'Bannon; State Senator Robert D. Garton; State Representative John Gregg; Senator Richard Lugar (but, senator of Indiana); Queen Elizabeth (but, queen of England) (l) Holidays, religious days, and historic events. Examples: Fourth of July; Thanksgiving Day; Passover (m) Titles of books, magazines, newspapers, and periodicals. Examples: the Indianapolis Star; the Indiana Register (n) The first word after each "Whereas" in a resolution. Example: Whereas, The protection and welfare of the children of Indiana is of primary concern . . . (o) "Class" when referring to a criminal penalty or a type of infraction, such as a "Class B felony". (p) The second word of hyphenated titles, such as "Community-Board". (q) The first letter of all significant words in an Indiana Code chapter heading. Example: Chapter 2. Prohibitions in the Sale and Use of Certain Detergents (r) Every letter in an Indiana Code title or article heading. Example: ARTICLE 4. AIR AND WATER POLLUTION CONTROL Do not capitalize the following:
(a) Words such as "city", "county", "state", etc., when alone or with the word "of" preceding a specific name. Examples: city of Indianapolis; second class city; the county (but, Lake County) (b) Directional parts of states and counties (except in surveyors' reports and other such documents). Examples: northern Indiana; central Tippecanoe County; midwestern states (c) General designations of buildings. Examples: library in Fort Wayne (but, the Fort Wayne Library); the county courthouse; the Indianapolis post offices (d) The words "government" or "federal" (except when "federal" is a part of the name of the agency or statute). However, use "United States" instead of "federal" when referring to a specific entity that does not have "federal" in the name. Always use the correct name of an agency. Examples: United States government; federal agencies (but, Federal Bureau of Investigation); United States Department of Health and Human Services; United States Social Security Administration (e) Names of legislative, judiciary, and administrative bodies and government departments, unless the name refers to a federal body, department, etc Examples: Indiana general assembly; Indiana senate; department of state revenue; Congress of the United States; Supreme Court of the United States (f) Official titles of state, county, or municipal officers, agencies, commissions, committees, or funds. Examples: clerk of the circuit court; board of county commissioners; public employees' retirement fund; commission on the aging and aged; legislative services agency; state general fund (g) Substitutes for official titles when used without a proper name. Examples: the governor; the commissioner; the speaker of the house (h) References to laws on a particular subject. Examples: motor vehicle laws; federal election laws; federal tax laws (but, Internal Revenue Code) (i) Names of seasons of the year. Examples: spring; summer session (19) Commas
If a sentence consists of two independent clauses, each with subject and predicate, use a comma before the conjunction. Example: The commission shall submit a report, and the governor shall review the report. If a sentence has a compound predicate, a comma is unnecessary unless required for clarity. Example: The treasurer shall file the report before June 30 and shall submit copies of the report to each member of the commission. A comma is used to set off a nonrestrictive adjective clause. Example: The director, who may not have other employment, is entitled to receive a salary. A comma is not used to set off a restrictive clause. Example: The registrar shall assign a student identification number to each student who enters Purdue University. Enclose a parenthetical phrase or clause with two commas. Example: The treasurer shall, before June 30 of each fiscal year, submit copies of the report to each member of the commission. Words, phrases, or clauses in a series are separated by commas, including a comma before the conjunction connecting the last two members of a series. Example: The report shall be filed with the auditor of state, the treasurer of state, and the state board of tax commissioners. The report must contain all debits, credits, and profits of the corporation. Adverbial phrases, introductory participial phrases, and introductory, long subordinate clauses should be set off by commas. Examples: Because of the need for a more effective welfare program, the chairman ordered an extensive study of the present program. Until further notice is given, the present rules remain in effect. (20) Parentheses
Avoid parentheses except when they are more reliable than commas in setting off a phrase where there is possible uncertainty as to how the ideas that follow the phrase are linked to the ideas that precede it.< strong>Example: When it is necessary to order individuals to active duty (other than for training) without their consent, . . . [See Dickerson, F. Reed, Legislative Drafting, West Publishing Company (1981), p.71]
a computer (as defined in IC 36-8-15-4); a communications system (as defined in IC 36-8-15-3(1)); or mobile or remote equipment that is coordinated by or linked with a computer or communications system. (21) Brackets
advanced study; work experience; teacher exchange programs; or approved educational travel. (24) Colons
Examples: As used in this section, "ad valorem tax" means . . ."Revenue bonds", as used in this subsection, refers to bonds issued under IC 36-9-31-10.
Examples: twenty-four (24) one hundred ten (110) eight hundred ninety-eight (898) one thousand six hundred fifty (1,650) eighty-four thousand (84,000) Numbers may be expressed in figures if length would prohibit expressing them in both words and figures, especially in tables.
Examples: County government share ..................... $15 State government share .......................... 34 Fractions
three-fourths (3/4) seventy-five percent (75%) Compound fractions should be expressed as follows:
three and one-half (3 1/2) four and three-eighths (4 3/8) Percentages
Examples: one-tenth of one percent (0.1%) sixty-two and one-half percent (62.5%) Ordinals
Examples: June 30 October 30, 1978 June 1984 April, May, and June 1985 Time
Examples: one hundred sixty (160) degrees Fahrenheit ninety (90) degrees Celsius Money
Examples: one dollar ($1) ninety-seven dollars ($97) two hundred dollars ($200) three thousand five hundred dollars ($3,500) When using dollars and cents, use the word "and" and decimal points to separate dollars and cents.
Examples: eighty-five cents ($0.85) five hundred twenty-five dollars and fifty cents ($525.50) six hundred seventy-five thousand nine hundred eighty-two dollars and eleven cents ($675,982.11) Formulas
Do not use "the state of Indiana". Use "Indiana" when referring to the geographic entity.