Source: https://www.callforentry.org./festivals_unique_info.php?ID=5610
Timestamp: 2018-09-19 11:00:52
Document Index: 354163130

Matched Legal Cases: ['§ 41', '§ 23', '§ 23', '§ 1', '§ 38', '§ 23']

SECTION V – TERMS AND CONDITIONS OF CALL
Any Respondent that submits a response to this Call shall be deemed to agree to the following terms and conditions:
1. Incurred Costs
Each Respondent will be responsible for all costs incurred in or preparing a response to this Call. All materials and documents submitted by the Respondent in response to this Call or any additional requests for materials and documents made by the City for evaluation pursuant to this Call will become the property of the City and will not be returned. The Respondents selected to move forward in this the project may be eligible to receive assistance with costs incurred as part of this Call to Artist. Respondents asked to provide supplemental information or participate in interviews may be eligible for financial assistance depending on project budget. Further information will be provided as deemed appropriate by the City. Respondents should assume that no reimbursement will be provided unless the City explicitly indicates otherwise.
2. Reservation of Rights by City
a. The City is not obligated to accept any submittal or to negotiate with any Respondent. The City reserves the right to accept submittals which are deemed most favorable and in the best interests of the City after all submittals have been examined and canvassed, to reject any or all submittals, and to be the sole judge of the Respondents best suited for the City.
b. The issuance of this Call and the acceptance of any response to this Call does not constitute an agreement by the City that any contract shall actually be entered into by the City. The City expressly reserves the right to:
1. Waive any immaterial defect or informality in any Call response or proposal procedure.
2. Reject any or all responses.
3. Reissue a Call.
4. Procure any service by any other means.
5. Request additional information and data from any or all companies.
6. Negotiate with any qualified Respondent.
c. The City may confirm any information provided in the Respondent’s submittal.
3. Right to Disqualify
The City reserves the right to disqualify any Respondent who fails to provide information or data requested or who provides materially inaccurate or misleading information or data. The City further reserves the right to disqualify any Respondent on the basis of any real or apparent conflict of interest that is disclosed by the Respondent or discovered through any other data or information available to the City. This disqualification is at the sole discretion of the City. By submission of an RFQ response, each Respondent waives any right to object now or at any future time, before any body or agency (including, but not limited to, the City Council of the City or any court) as to the exercise by the City of such right to disqualify or as to any disqualification by reason of real or apparent conflict of interest determined by the City. The City reserves the right to replace the disqualified Respondent.
Any and all disputes arising under any contract resulting from this Call or otherwise in connection with this Call, shall be governed according to the laws of the State of Arizona, and the Respondent submitting a Call response agrees that the venue for any action brought to enforce provisions of a contract resulting from this Call shall be in the State of Arizona.
Respondents who successfully obtain a City contract shall comply with all applicable laws, ordinances, statutes, rules and regulations in the course of performing their duties under the contract.
6. No Verbal Agreements
No verbal agreement or conversation with any officer, agent, or employee of the City either before or after execution of any contract, if any, shall affect or modify any of the terms or obligations contained or to be contained in such contract. Any such verbal agreements or conversation shall be considered as unofficial information and in no way binding upon the City or any Respondent selected from the Call to enter into an agreement. All agreements shall be made in writing and contract changes shall be made by written amendment signed by both parties.
7. Non-waiver of Liability
The City, as a public entity supported by tax monies, in execution of its public trust, cannot agree to waive any lawful or legitimate right to recover monies lawfully due it. Therefore, any Respondent submitting a Call response agrees that it will not insist upon or demand any statement whereby the City agrees to limit in advance or waive any right the City might have to recover actual lawful damages in any court of law under applicable Arizona law.
8. Fund Appropriation Contingency
The continuation of any contract after the close of any given fiscal year of the City of Phoenix, which fiscal years end on June 30 of each year, shall be subject to the approval of the budget of the City of Phoenix providing for or covering such agreement item as an expenditure therein. The City does not represent that said budget item will be actually adopted, said determination being the determination of the City Council at the time of the adoption of the budget.
SECTION VII – ADDITIONAL TERMS AND CONDITIONS
The following terms and conditions shall apply, be incorporated and made a part of any contract resulting from this Call:
1. Employment Disclaimer
Any Respondent that enters into a contract with the City as a result of this Call agrees it is not intended to constitute, create, give rise to, or otherwise recognize a joint venture, partnership or formal business association or organization of any kind, and the rights and obligations of the parties shall be only those expressly set forth in the contract. The Respondent shall agree that no individual performing under such contract on behalf of the Respondent will be considered a City employee, and that no rights of City Civil Service, City retirement or City personnel rules shall accrue to such individual. Such Respondent shall have total responsibility for all salaries, wages, bonuses, retirement, withholdings, worker’s compensation, other employee benefits, and all taxes and premiums appurtenant thereto concerning such individual and shall save and hold harmless the City with respect thereto.
2. Legal Worker Requirements
The City is prohibited by A.R.S. § 41-4401 from awarding a contract to any Respondent who fails, or whose subcontractors fail, to comply with A.R.S. § 23-214(A). Therefore, any Respondent that enters into a contract with the City as a result of this Call agrees that:
a. The Respondent and each subcontractor it uses warrants their compliance with all federal immigration laws and regulations that relate to their employees and their compliance with A.R.S. § 23-214, subsection A.
b. A breach of warranty under paragraph a. shall be deemed a material breach of the contract and is subject to penalties up to and including termination of the contract.
c. The City retains the legal right to inspect the papers of the Respondent or subcontractor employee(s) who work(s) on the contract to ensure that the Respondent or subcontractor is complying with the warranty under paragraph a.
3. Lawful Presence Requirement
Any Respondent that enters into a contract with the City as a result of this Call agrees that pursuant to A.R.S. §§ 1-501 and 1-502, the City is prohibited from awarding a contract to any natural person who cannot establish that such person is lawfully present in the United States. To establish lawful presence, if Respondent is a person, Respondent will agree to produce qualifying identification and sign a City-provided affidavit affirming that the identification provided is genuine. This requirement will be imposed at the time of contract award. This requirement does not apply to business organizations such as corporations, partnerships or limited liability companies.
4. Transactional Conflicts of Interest
Each Respondent that enters into any contract resulting from this Call submittal agrees that the contract is subject to cancellation by the City pursuant to the provisions of A.R.S. § 38-511.
5. General Insurance Requirements
The selected artist(s) shall procure and maintain until all of its obligations under the resulting agreement have been discharged, including any warranty periods under such Agreement are satisfied, insurance against claims for injury to persons or damage to property which may arise from or in connection with the performance of the contract services by the artist, its agents, representatives, employees or subcontractors. The insurance requirements below are the minimum requirements for any resulting Agreement and in no way limit the indemnity covenants contained in this Agreement. The City in no way warrants that the minimum limits contained herein are sufficient to protect the artists from liabilities that might arise out of the performance of the services under the agreement .
A. COVERAGE LIMITS
The selected artist(s) shall provide coverage with limits of liability not less than those stated below. An excess liability policy or umbrella liability policy may be used to meet the minimum liability requirements provided that the coverage is written on a “following form” basis.
1. General Liability – Occurrence Form
The policy shall include bodily injury, property damage and broad form contractual liability coverage.
a. The policy shall be endorsed to include the following additional insured language: "The City of Phoenix shall be named as an additional insured with respect to liability arising out of the activities performed by, or on behalf of the Artists ".
b. Artist’s subconsultants shall be subject to the same minimum requirements identified above.
2. Worker's Compensation and Employers' Liability
a. The policy shall contain a waiver of subrogation against the City of Phoenix.
c. This requirement shall not apply when a contractor or subcontractor is exempt under A.R.S. § 23-901, AND when such contractor or subcontractor executes the appropriate sole proprietor waiver form.
Bodily injury and property damage for any owned, hired, and non-owned vehicles used in the performance of the contract; if in fact any such vehicles are to be used in the performance of the contract.
Combined Single Limit (CSL) $1,000,000
a. The policy shall be endorsed to include the following additional insured language: "The City of Phoenix shall be named as an additional insured with respect to liability arising out of the activities performed by, or on behalf of the Consultant, including automobiles owned, leased, hired or borrowed by the Consultant".
b. Consultant's subconsultants shall be subject to the same minimum requirements identified in this section.
B. ADDITIONAL INSURANCE REQUIREMENTS
The policies shall include, or be endorsed to include, the following provisions:
1. On insurance policies where the City is named as an additional insured, the City shall be an additional insured to the full limits of liability purchased by the Artists even if those limits of liability are in excess of those required by this Agreement.
2. The Artist’s insurance coverage shall be primary insurance and non-contributory with respect to all other available sources.