Source: http://wheddoncross.org.uk/parishcouncil/2018archive.html
Timestamp: 2019-03-21 10:04:20
Document Index: 95151883

Matched Legal Cases: ['art 2', 'art 1', 'art 1', 'arts 2', 'arty\n9', 'art 2', 'art 3', 'art 2', 'art 3', 'arty\n6']

2015 Archive 2016 Archive 2017 Archive January 2018 February 2018 March 2018 April 2018
December 2018 Annual Parish Meetings
Meeting of Cutcombe Parish Council to be held on Tuesday 20th February 2018 at 7.30 pm in the Moorland Hall
To approve the minutes of the meeting held on the 12th December and any matters arising
5.1 Planning Applications: 6/8/18/101: Oaktrow Farm: on hold. 6/8/18/102: Watercombe House: proposed erection of Tree House (retrospective) 5.2 Other Planning Matters
Highways Matters including Popery Lane, possible SIDS purchase and update on the water main replacement
Update on Wheddon Cross Toilets
Finance: 9.1 To pay an invoice from Countrywide Grounds Maintenance for £1,117.94 for grass cutting (retrospective) 9.2 To pay the Moorland Hall £22 for room hire for November (retrospective) and £11.00 for December room hire and £33 for January room hire 9.3 To renew the subscription to the Society of Local Council Clerks (£72 reimburse Clerk) 9.4 To renew membership of the Somerset Association of Local Councils (£108.92) 9.5 To reimburse the Clerk £59.99 for renewal of annual subscription to Microsoft Office 9.6 To pay Eagle Plant £68.64 for hire of Heras Fencing at the toilets (to 31/01/18) 9.7 To pay SSE Electricity £23.01 for electricity standing charge at the toilets 9.8 To pay Harry Broadley for SV leaflet printing £195.60 and £509.30 for map leaflets
9.9 To reimburse the Clerk for £196.80 paid to Printed4You for SV pens 9.10 To pay Active Signs £183.60 for the SV map signs
Minutes of the Parish Council Meeting held at 7.30pm on Tuesday 20th February 2018 at the Moorland Hall
Present: Councillors John Anson, Vivian White, Roger Webber, Linda Atkins, Eric Norman, John Davis,Eric Clarbull, Parish Clerk Marlene Allinson, County Cllr Frances Nicholson (left at 8.34pm), West Somerset Councillor Steven Pugsley (left at 8.45pm), Dan Barnett (ENPA) and five parishioners.
247.1 Public Question Time: (i) Snowdrop Valley: deterioration of the snowdrop display as compared to earlier years: a parishioner offered to prepare a “gardening” programme to improve; comments re mud and drainage (ii) Popery Lane: several parishioners expressed a preference for this being left undisturbed as it is an ancient track (iii) drains and blocked gulleys at Blagdon Cross reported and a request for progress on spending the balance of monies from the crossroads scheme.
The Chairman invited Dan Barnett to speak with regard to possible options to improve the slipperiness of Popery Lane (part of the Coleridge Way/Bridleway). Dan outlined the history and options available including cleaning, a handrail, a diversion path, cutting of hedges, scratching the surface to improve grip, and answered questions. It was agreed to invite Dan back to a PC meeting later in the year to discuss any progress made.
247.2 Apologies for Absence: none.
247.3 Declarations of Interest:
5.1 Watercombe House
Prejudicial/ pecuniary
Left the room for this item
247.4 Minutes: The Minutes of the meetings held on the 12th December were approved and signed as a true record. Matters Arising: none.
247.5 247.5.1 Planning Applications: Cllr White left the room. 6/8/18/102 Watercombe House: Proposed erection of Tree House (retrospective). Reservations expressed re size and retrospective application, but sympathetic materials proposed and use of surrounding trees, good to see a safe area being provided for youngsters to play outdoors. Cllr White returned to the room. 247.5.2 Other Planning Matters: Raleigh Manor 6/8/17/112 Amended plans and description: no additional comments as missed agenda.
247.6 Highways: Water Main Replacement: road closure at the crossroads 8th March (5 weeks but hope to do main work over first weekend and then will be open with traffic lights). Proposed SIDS purchase:
Cllr Anson liaised with Exford PC who are keen to co-operate: the Clerk to investigate costs and bring a report to the April meeting. Hedge at Meadow Close: needs trimming: the Clerk to follow up with Magna Housing.
247.7 Parish Magazine: a working party has been formed, the Clerk to invite a representative to a Parish Council meeting to give an update on progress.
247.8 Wheddon Cross Toilets: Cllr Atkins reported on a meeting with the Chris Horne, builder, Cllr Anson, David Hancock and the Clerk and on an additional quote for extra works deemed necessary: support was given for her to progress this matter along with the provision of 2 hand drier units.
247.9 Finance: Approved to pay: 9.1 Invoice from Countrywide Grounds Maintenance for £1,117.94 for grass cutting (retrospective) 9.2 Moorland Hall £22 for room hire for November (retrospective) and £11.00 for December room hire and £33 for January room hire 9.3 Subscription to the Society of Local Council Clerks (£72 reimburse Clerk) 9.4 Annual membership of the Somerset Association of Local Councils (£108.92)
9.5 £59.99 for renewal of annual subscription to Microsoft Office (reimburse the Clerk)
9.6 Eagle Plant £68.64 for hire of Heras Fencing at the toilets (to 31/01/18) 9.7 SSE Electricity £23.01 for electricity standing charge at the toilets 9.8 Harry Broadley for SV leaflet printing £195.60 and £509.30 for map leaflets 9.9 Printed4You £196.80 for SV pens (reimburse the Clerk) 9.10 Active Signs £183.60 for the SV map signs
247.10 Correspondence and Meetings: 247.10.1 The Clerk reported that a drop-in session to help people to complete forms and ask questions re the housing survey has been arranged at The Rest & Be Thankful Inn on 22nd March from 3.30 to 7.30pm. 2018 Annual Parish Meeting of Electors: revised date: now Thursday 19th April 2018. 247.10.2 Nothing additional reported.
247.11 Items for the Next Agenda: Review of Clerk’s Salary and Contract.
The next meeting of Cutcombe Parish Council will be held on Tuesday 20th March 2018 at at 7.30pm
in the Moorland Hall.
248.10 Items for the Next Agenda: Review of Clerk’s Salary and Contract; retrospective approval for electricity bill at the Wheddon Cross toilets; Clerk's report on SIDS: costing and type approval
Annual Meeting of Cutcombe Parish Council to be held on Tues 15th May 2018 at 7.30 pm in the Moorland Hall
Minutes of the Annual Parish Council Meeting held at 7.30pm on Tuesday 15th May 2018 at the Moorland Hall
250.7 Reports from West Somerset and Somerset County Councillors: SCC Frances Nicholson reported on the transfer of care/non-bed blocking scheme, aims and progress including the Micro Providers Scheme and on the proposed future consultation re the creation of a unitary authority. Cllr Steven Puglsey reported on the proposed boundary commission changes and details of the proposed consultation re a unitary authority.
Minutes of the Parish Council Meeting held at 7.30pm on Tuesday 19th June 2018 at the Moorland Hall
251.7 Highways: Wimbleball ½ Triathlon: 24th June; Lady Street Dulverton closure: 10/07 for 2 days; Resurfacing work on Cutcombe Hill: will start 2nd July; Potholes by the War Memorial not all repaired. Cllr Webber reported that potholes at Popery Lane need attention. Cllr Anson will be meeting soon with Peter Owen’s successor to discuss local issues including the fact that Highways have stated that budgets are insufficient to adequately repair potholes. The SIDS Working Party reported on a meeting with Exford: it was agreed to purchase 2 SIDS devices with the remaining 106 money and to train one person from Exford and one from Cutcombe (volunteers) and to share the devices and ongoing costs. The WP to find out if the solar one of which they have details costing £1,799 +VAT is approved by Highways, additional cost of £250 each one for batteries, etc.
Meeting of Cutcombe Parish Council to be held on Thursday 23rd August 2018 at 7.30 pm in the Moorland Hall
Planning Applications: 6/15/18/103 Quarme Combe, Wheddon Cross: proposed extension to existing cattle shed
Minutes of the Parish Council Meeting held at 7.30pm on Thusday 23rd August 2018 at the Moorland Hall
Present: Councillors John Anson (Chairman), Linda Atkins, Eric Clarbull, John Davis, Eric Norman, Roger Webber, Parish Clerk Nic Kemp and one parishioner.
253.1 Public Question Time: items raised: (i) Short description and rationale of planning application at Quarme Combe by the applicant
253.2 Apologies for Absence: were accepted from Cllr Vivian White and Co Cllr Frances Nicholson.
253.3 Declarations of Interest:
Personal: Owns land adjacent/opposite side of road
Cllr Davis requested it be minuted he felt Cllr Webber had a prejudicial interest rather than personal. Note – it is each councillor’s own responsibility to declare an interest.
253.4 Planning Application 6/15/18/103 Quarme Combe, Wheddon Cross: proposed extension to existing cattle shed. Concerns over size of extension – 50% increase to existing building, potential for snow to accumulate in roof valley, proximity to road and potential for further development. Support for application in terms of protecting waterways from slurry by covering feeding area, application not excessive in terms of planning, and screening already in place. With two votes against, by majority the parish council supports the application.
The next meeting of Cutcombe Parish Council will be held on Tuesday 18th September 2018 at 7.30pm in the Moorland Hall.
Meeting of Cutcombe Parish Council to be held on Tuesday 18th September 2018 at 7.30 pm in the Moorland Hall
To approve the minutes of the meeting held on 17th July 2018 and the meeting held on 23rd August 2018 and any matters arising
6/8/18/108 Lower House Farm – Proposed side extension and rebuild of front porch
6/8/18/107 Higher Putham – Change of use of clinic to holiday accommodation - To retrospectively record a comment of “Fully Supported” submitted on 01/08/2018
County: Winter Highways' Budget Cuts
To agree response to LGA Green Paper on Adult Social Care and Wellbeing
To consider highways and transport matters and an update from SIDS Working Party
To discuss audio recording of future meetings
To pay the Moorland Hall £62 for April (£28.25), July (£22.50) and August (£11.25) room hire and to retrospectively approve payment of invoice for 25 pence added to July payment for room hire
To pay Somerset Association of Local Councils £55 for GDPR training course on 22 May (£25) and Clerks Training Part 1 on 5 September (£30). Also to retrospectively approve the booking of Clerks Training Part 1, and to approve booking of Clerks Training Parts 2 and 3 in October and November
To pay Water 2 Business £157.01 for toilet water bill February to August, and to discuss direct debit for future payments
To pay Countrywide Grounds Maintenance £1,148.40 for grass cutting playing fields in July
To pay Clerks salaries and expenses – Marlene Allinson £372.20 and £101.39; Nic Kemp £668.32 and £66.92
To pay HMRC £143.20 tax due
Minutes of the Parish Council Meeting held at 7.30pm on Tuesday 18th September 2018 at the Moorland Hall
Present: Councillors John Anson (Chairman), Linda Atkins, Eric Clarbull, John Davis, Eric Norman, Roger Webber, Vivian White, Parish Clerk Nic Kemp, Co Councillor Frances Nicholson, West Somerset Councillor Steven Pugsley, and one parishioner.
254.1 Public Question Time: items raised: Was there an update on Councillor John Woodman, Somerset County Council Cabinet Member for Highways and Transport attending the Parish to discuss local issues
254.2 Apologies for Absence: None.
254.3 Declarations of Interest:
Cllr Eric Clarbull 12.1 Personal: Chairman of the Moorland Hall Minuted
Cllr John Anson 12.1 Personal: Trustee of the Moorland Hall Minuted
254.4 The minutes of the meeting held on 17th July 2018 were approved as a true record, with one amendment under Declaration of Interests. There was a discussion about the procedure of ensuring majority vs unanimous decisions are recorded in future minutes. Matters Arising: 252.7 – to be dealt with under 254.10
The minutes of the meeting held on 23rd August 2018 were approved as a true record, with no amendments. There were no matters arising.
254.5 Reports from West Somerset and Somerset County Councillors: Cllr Nicholson reported due to the need to make savings of £13M, Somerset County Council was looking at all areas across the county. One area highlighted was a reduction in precautionary gritting routes to only A39, A396 and B3224 as far as Simonsbath. This affects only the precautionary gritting, and will not affect the road clearance in the event of snow. In addition, £40k saving will be made by not distributing salt bags and bins. For parishes to cover this themselves, with approx. 500 parishes in the county, this equates to approx. £80 per parish. The gritting routes have to be published in September and once published cannot be deviated from. Cllr Pugsley reported that once the decision was published then a meeting of parishes could be called to discuss possibilities for purchasing and distributing grit bags and bins, and the possibility of reciprocation with Devon and the border parishes. He had already produced weather maps showing that Exmoor historically had more extreme weather relating to snow and ice than the rest of the county.
Cllr Nicholson to confirm relevant contact details for supporting drain clearance to reduce ice risk, and situations such as vehicle stuck in snow.
Cllr Pugsley reported that an update was expected from the Boundary Commission soon. Bin collections for general waste would reduce to 1 in 3 weeks from March 2020. Recycling collections would remain weekly with additional types of plastic recycling introduced. £500 vouchers were again available for Connecting Devon and Somerset for those unable to get landline broadband. 4G masts are now in place at Skillgate, Withypool and Warren Farm.
Cllr White thanked Cllrs Nicholson and Pugsley. Cllr Nicholson left the meeting.
254.6 Planning Applications:
254.6.1 6/8/18/108 Lower House Farm: Proposed side extension and rebuild of front porch. Unanimously supported.
254.6.2 Higher Putham: Change of use of clinic to holiday accommodation. Minuted that a comment of “Fully supported” was submitted on 1st August 2018 without a meeting being held. Clerk to check Standing Orders to confirm content on future planning decisions.
254.6.3 Other Planning Matters: 6/8/18/106 – The Rest and Be Thankful Inn. Application passed. Note, no planning requirement for installation of electric vehicle charging points as this is permitted development rights.
254.7 County: Winter Highways’ Budget Cuts: This item was combined with item 254.5 in Cllr Nicholson’s report.
254.8 Response to LGA Green Paper on Adult Social Care and Wellbeing: Difficult to fully discuss questions due to lack of direct contact with this topic. Agreed to submit response as sent by Cllr Anson.
254.9 Local Policing: Sergeant Stuart Williams had indicated he would like to attend but was unable tonight. Clerk to invite Sergeant Williams to October meeting. Cllr White confirmed Sergeant Williams had given presentation at the recent Exmoor Panel meeting. Police presence should be more visible, they have access to laptops and wifi, to enable them to be out more in the community, but while they may use them in towns they will not be using bicycles to traverse Exmoor.
254.10 Highways and Transport Matters: Cllr Woodman was contacted, and he replied informally via Cllr Nicholson that he would not attend on individual cases. Cllr Pugsley suggested that by following protocol, and addressing an invitation via Cllr Nicholson possibly led by the Exmoor Panel that he be approached to visit and view issues across multiple parishes.
SIDS update: Cllr Clarbull has identified Nick Cowling who is responsible for the inter-parish programme, is looking into a lower cost option, and the opportunities to get two people trained – one from Cutcombe, and one from Exford.
Cllr Pugsley left the meeting.
254.11 Audio recording of meetings: Discussion initiated by Cllr Norman around the principle and feasibility of recording future meetings – reasoning is to safeguard the clerk, ensure minutes are a true and accurate record, and allow submissions to the planning authority to be verified. Concerns over possible unease amongst councillors, and whether strengthening the structure of the council would alleviate the need. Cllr Norman to take advice from Exford PC, where this is the practice, about the costs and practicalities, and report back to the PC to allow further debate.
254.12 Finance: It was agreed to pay:
254.12.1 The Moorland Hall £62 for room hire for April, July and August
254.12.2 SALC £55 for GDPR and Clerk Training Courses
254.12.3 Water2Business £157.01 for toilets water supply February to August
254.12.4 Countrywide Grounds Maintenance £1,148.40 for first half of yearly cutting fees (stated on invoice as July fees)
254.12.5 Clerks’ Salaries and Expenses: Marlene Allinson £372.20 and £101.39; Nic Kemp £668.32 and £66.92
254.12.6 HMRC £143.20 tax due.
254.13 Correspondence and Meetings: 253.13.1 Clerk reported on Plastics debate attended, already covered under 254.5. Clerk also thanked the Council for allowing her to book and attend the SALC Clerk’s training courses.
254.13.2 Cllr Norman reported that the Snowdrop Valley Committee had met and regarding the overgrowth in the valley. It was proposed that Roger Foxwell be contracted to carry out one day’s flailing work to clear the valley. Council agreed to £25 per hour for Mr Foxwell to carry out up to 8 hours flailing as necessary. Cllr White reported that the path between the two hunting gates on Walk 2 for Snowdrop Valley had been cleared by ENPA.
Cllr Webber had been requested by a resident to investigate the cutting back of hedges in Meadow Close. Clerk to contact Magna to discuss.
The Toilet Steering Group reported that the spare space would be advertised in the Parish magazine and referred to the website for further details. Cllr Atkins reported that she has the details of the agent who manages the market site industrial units, to investigate further options in identifying a tenant. To date over £240 has been received in donations at the toilets, with written compliments, commending the facilities and cleanliness.
254.14 Items for the Next Agenda: Sue Southwell would like to attend to give feedback on the Housing Needs Survey; Cleaning the War Memorial for the centenary commemoration, using contact with Monumental Masons; Monitoring the precautionary gritting routes; State of property overgrowth encroaching onto pavement and ongoing intervention with Taunton Deane Officer; Report from Cllr White as Parish Representative on Exmoor National Park on housing and business; Formalising a thank you to Marlene Allinson for her years serving as Clerk
The next meeting of Cutcombe Parish Council will be held on Tuesday 16th October 2018 at 7.30pm in the Moorland Hall.
You are summoned to a meeting of Cutcombe Parish Council to be held on Tuesday 16th October 2018 at 7.45 pm in the Moorland Hall
At 7.00pm, prior to the Parish Council Meeting, there will be a 45 minute presentation, including questions and answers, of the results from the Exmoor 8 Parishes Housing Needs Survey
4. To approve the minutes of the meeting held on 18 September 2018 and any matters arising
6. Local policing – update from Neighbourhood Partnership Sergeant Daniel Bishop
7.1 6/8/18/109: North Hill – Proposed silage pit and creation of new field access together with associated works
7.2 6/40/18/113: Pit Pony Cottage – Application to modify Section 106 Agreement under 6/43/14/101 to retain agricultural occupancy condition on Pit Pony Cottage and to enable land tied under the existing Section 106 Agreement to be held in separate ownership
8. To consider highways and transport matters, including monitoring precautionary gritting routes, and an update from SIDS Working Party
9. To consider audio recording of future meetings
10. To discuss permitted development rights for shale gas exploration
11. To identify a suitable “Thank you” gift for Marlene Allinson – previous clerk – for her years of service
12. To arrange cleaning of the War Memorial prior to the Centenary Commemoration
13. To hear an update on housing and business from the Exmoor National Park Representative
14.1 To note that Southern Electric have billed £29.70 by direct debit for electricity supply to the toilets up to 13 September
14.2 To pay the Moorland Hall £11.25 for September room hire
14.3 To pay Community Council for Somerset £4,276 for the 8 parish Housing Needs survey
14.4 To pay PKF Littlejohn £240 for the Annual Governance and Accountability Return for the year ended 31 March 2018
14.5 To consider an allowance for the clerk’s telephone calls rather than actual itemised costs
15. Correspondence and meetings
15.1 Clerk’s report on correspondence received and meetings attended
15.2 Councillors report on correspondence received and meetings attended
16. Items for the next Agenda – to include presentation from Steve Perry – Empty Homes Officer
Minutes of the Parish Council Meeting held at 7.45pm on Tuesday 16th October 2018 at the Moorland Hall
Present: Councillors John Anson (Chairman), Linda Atkins, Eric Clarbull, Eric Norman, Roger Webber, Vivian White, Parish Clerk Nic Kemp, Co Councillor Frances Nicholson, West Somerset Councillor Steven Pugsley, Neighbourhood Partnership Sergeant Daniel Bishop, PCSO Linda Brooks, and one parishioner.
255.1 Public Question Time: items raised: (i) Do we still have time to utilise the SIDS money available? (ii) Is shale gas drilling allowed in this area?
Cllr Anson replied to (i) – Yes
Co Cllr Nicholson replied to (ii) – not within the park boundaries, but outside and then can extend underneath the park.
255.2 Apologies for Absence: Councillor John Davies
255.3 Declarations of Interest:
255.4 The minutes of the meeting held on 18th September 2018 were approved as a true record. There were no matters arising.
255.5 Reports from West Somerset and Somerset County Councillors: Co Cllr Nicholson stated that the precautionary gritting routes were still being finalized, but with both the A396 and B3224 due to be on the routes, Cutcombe was not likely to be too affected. The next step was to identify how salt bags and bins were to be distributed, and re-iterated that when the bad weather comes, the procedure will be as before – gritting and snow ploughs were on standby to be called in as required. Cllr Pugsley stated he will arrange a meeting with all affected parishes once the plan is finalised.
Cllr Nicholson has raised concerns with Highways over the diversion route applied to the road closure at Highercombe.
Cllr Pugsley reported that the Government has lifted the cap on Local Authority borrowing to fund housing. Possibility exists for Somerset West and Taunton Housing Authority to build new homes, and not just in Taunton.
Cllr Nicholson was asked to investigate the unrest between the tenants of the market site industrial units, and the management company, due to concerns over increases in the leases, repairs not being carried out, and similar units being charged at different rates.
Cllr White thanked Cllrs Nicholson and Pugsley.
255.6 Local Policing: Neighbourhood Partnership Sergeant Daniel Bishop explained the new structure of the local police, focusing on PCSOs being visible and contactable within the community, and demand officers who can be pulled to the trouble hotspots. Three PCSOs cover the Exmoor area – Linda Brooks, Brian Stevens and Jo Dawson. He also explained the Community Speedwatch as an option for any speeding hotspots within the village. Cllrs highlighted the problem of traffic being diverted through Wheddon Cross when an accident closed the A39, and asked the police to consider other options.
Cllr Anson thanked Sergeant Bishop and PCSO Brooks, and they left the meeting.
255.7 Planning Applications:
255.7.1 6/8/18/109 North Hill: Proposed silage pit and creation of new field access and associated works. As the applicant is the landowner, Cllr Webber stated that he did not consider that he need declare an interest because his cousin farms the land, therefore he took part in the debate and decision-making. Cllr Clarbull proposed to support the application. Cllr White seconded. Unanimously supported.
255.7.2 6/40/18/113 Pit Pony Cottage: Application to modify Section 106 Agreement under 6/43/14/101 to retain agricultural occupancy condition on Pit Pony Cottage and to enable land tied under existing Section 106 Agreement to be held in separate ownership. Cllr Webber proposed to support the application. Cllr Clarbull seconded. Unanimously supported.
255.7.3 Other Planning Matters: None.
255.8 Highways and Transport Matters: Cllr Norman has identified the venues for the SIDS training, and is liaising with Mike Ellicott (Exford PC) to arrange for one person from each parish to attend.
Suggestion of including Speeding/Speedwatch on the agenda for the Annual Parish Meeting.
255.9 Audio Recording of Meetings: Cllr Norman reported that Exford PC gave positive feedback to using a recording device, and record all parish meetings. The device they use cost £30.
Cllr Clarbull proposed that we continue as we are at the moment, and if the clerk requests a recording device then we can re-visit. Cllr White seconded. Unanimously supported.
255.10 Permitted development rights for Shale Gas: Various concerns due to lack of information and controversial nature of the drilling. Council does not feel able to either support or object as have not had balanced presentation of facts.
255.11 Thank you to Marlene Allinson: Cllr Webber proposed a written thank you, Cllr Clarbull seconded. Unanimously supported.
A parishioner joined the meeting.
255.12 Cleaning of War Memorial: Cllr Clarbull has already started to clean the memorial. A parishioner has offered to pay to have the letters re-painted if needed.
255.13 Exmoor National Park Representative: Cllr White gave a report on the progress in housing needs and developments within the National Park.
255.14 Finance: It was noted that:
255.14.1 Southern Electric have charged £29.70 by direct debit for electricity charges to the toilet for 26 June to 13 September 2018
255.14.2 The Moorland Hall and Recreation Ground £11.25 for hall hire in September
255.14.3 Community Council for Somerset £4,276 for the 8 Parish Housing Needs Survey
255.14.4 PFK Littlejohn £240 for the Annual Governance and Accountability Return for the year ended 31 March 2018 once the Clerk has confirmed the costs are correct and why a different company was used
255.14.5 A set allowance of £5 per calendar month to the Clerk in respect of telephone calls made for council business, following a change itemised calls to a call plan
255.15 Correspondence and Meetings:
255.15.1 Clerk read a statement from West Somerset Council about the Future of Local Government in Somerset.
Clerk also reported that two parishioners had queried paid work in Snowdrop Valley being given to a member of the Steering Group. Clerk to confirm in Standing Orders the amounts of expenditure which can be made without offering out to formal tender.
255.15.2 Cllr Atkins reported meeting with 4 agents regarding letting the space adjacent to the toilets. Two agents would advertise the unit for free, one on an informal basis, one to support the community.
Cllr Norman gave his apologies and left the meeting.
Cllr Clarbull proposed using the Greenslade Taylor Hunt, Exmoor Farmers and Stags to advertise the unit. Cllr White seconded. Unanimously supported.
255.16 Items for the Next Agenda: Steve Perry – Empty Homes Officer for Taunton Deane will attend to give a presentation; Porlock Fire Station appliance change.
The next meeting of Cutcombe Parish Council will be held on Tuesday 20th November 2018 at 7.30pm in the Moorland Hall.
Extraordinary Meeting of Cutcombe Parish Council to be held on Thursday 8th November 2018 at 7.00 pm in the Moorland Hall
“Under Standing Orders 1c and 26a, the Council resolves that in view of the confidential nature of the business about to be transacted (legal, personnel or commercial), the press and public be excluded and they are instructed to withdraw.”
Snowdrop Valley 2019
To review and approve the revised format for Snowdrop Valley 2019 presented by the Steering Group
To approve the bus operator recommended by the Steering Group
To select the interview panel for, and delegate to them, the recruitment of a Snowdrop Valley Coordinator
To suggest recruitment for additional Steering Group members
Draft Minutes of the Extraordinary Parish Council Meeting held at 7.00pm on Thursday 8th November 2018 at the Moorland Hall
Present: Councillors John Anson (Chairman), Linda Atkins, Eric Clarbull, John Davies, Eric Norman, Roger Webber, Vivian White, Parish Clerk Nic Kemp, and one parishioner.
256.1 Public Question Time: items raised: Can the member of the public speak during Items 4.1-4.4
Cllr Anson replied – No
256.2 Apologies for Absence: None
256.3 Declarations of Interest: None
256.4 Snowdrop Valley 2019: It was resolved that as publicity would be prejudicial to the public interest by reason of the confidential and commercial nature of the business to be transacted, the Press and Public be excluded from the Meeting
256.4.1 Council approved the revised format for Snowdrop Valley to continue to run in 2019, to include sponsorship of the walks, increased advertising fees for the information leaflet, and charging for car parking
256.4.2 Council approved selection of a supplier to provide the bus service to the valley pending further negotiations
256.4.3 Council approved a panel to interview, and recruit from, applicants for the Snowdrop Valley Coordinator post currently advertised
256.4.4 Council will support as required, and approved a panel to call on interested parties who are involved with or benefit from the scheme, to support or join the Snowdrop Valley Steering Group
Ordinary Meeting of Cutcombe Parish Council to be held on Tuesday 20th November 2018 at 7.30 pm in the Moorland Hall
To approve the minutes of the meeting held on 16 October 2019 and any matters arising. Also to approve the minutes of the extraordinary meeting held on 8 November 2018 any matters arising
Planning Matters – no applications received.
Presentation by Steve Perry – Empty Homes Officer
To consider a request from resident for action on Popery Lane/Putham Lane
To receive an update from SIDS working party and any other highways or transport matters
To receive an update on the Porlock Station Fire Appliance
To receive an update from the Local Government Boundary Commission
To receive the Statement on Conclusion of Audit
To consider proposed budget from the Finance Committee
To pay the Moorland Hall £22.50 for October room hire
To pay Somerset Association of Local Councils £60 for Clerks Training Part 2 (£30) and Part 3 (£30)
To pay Zara Media & Design Ltd £57.60 for Snowdrop Valley advert and listing in the Exmoor Magazine
To pay Countrywide Grounds Maintenance £1,148.40 for Cutcombe Playing Fields grass cutting second half of year
To pay The Rest and Be Thankful Inn £1,656.90 for toilet cleaning and consumables to date, and to discuss setting up of monthly standing order of £240 for cleaning
Items for the next Agenda and date of next meeting
Minutes of the Ordinary Parish Council Meeting held at 7.30pm on Tuesday 20th November 2018 at the Moorland Hall
Present: Councillors John Anson (Chairman), Linda Atkins, Eric Clarbull, John Davies, Eric Norman, Roger Webber, Vivian White, Parish Clerk Nic Kemp, Steve Perry (Taunton Deane Empty Homes Officer), County Councillor Frances Nicholson (part of meeting) and one parishioner.
Prior to the start of the meeting, one minute’s silence was observed in memory of Edwin Beckett. Cllr Anson also thanked Cllr Clarbull for his efforts in cleaning and preparing the War Memorial prior to the centenary commemoration, and read a letter sent to Cutcombe School thanking them for their part in the commemoration.
257.1 Public Question Time: None
257.2 Apologies for Absence: West Somerset Councillor Steven Pugsley
257.3 Declarations of Interest:
Cllr Clarbull – Item 11.3 – Personal – Chairman of Moorland Hall
Cllr Norman – Item 11.7 – Personal – Business Owner
Cllr Anson – Item 11.3 – Personal – Trustee of Moorland Hall
257.7 Presentation by Steve Perry: Due to the weather Cllr Anson took this item early to allow Mr Perry to travel home earlier. Mr Perry explained his role in trying to reduce the number of empty homes in Taunton Deane and West Somerset, and the definition of an “Empty Home”. Mr Perry is dealing with one particular property in Cutcombe, which is not technically an empty home, but is getting some results through discussions with a family member. It was agreed the Clerk would write to Mr Perry and Cllr Pugsley with further background on the situation as any details provided would help Mr Perry progress the case.
Cllr Nicholson joined the meeting.
Cllr Anson thanked Mr Perry. Mr Perry left the meeting and the parishioner left the meeting.
257.4 Minutes of the previous meeting: The minutes of the ordinary meeting held on 16th October 2018 were approved as a true record with no amendments. The minutes of the extraordinary meeting held on 8th November 2018 were approved as a true record with no amendments. There were no matters arising from either meeting.
257.5 Report from County Councillor: Cllr Nicholson reported that salt bins and bags would be provided as previous years, although the routes which had been removed from the precautionary gritting routes and did not have salt bins/bags would not be allocated bins/bags. The Council is running consultation on support provided to families.
Cllr Clarbull asked for an update on the rents and differences on the trading estates. Cllr Nicholson did not yet have an answer.
Cllr Webber reported that Trading Standards and Co Council inspectors seemed to be duplicating work when inspecting farms. Cllr Nicholson keen to reduce duplication.
Cllr Webber reported that speeding was high priority in the Consultative Forum. Cllr Nicholson replied that Speedwatch needs to be run through the police. Speeding drivers seem to be local, therefore local pressure and awareness can be raised.
Cllr Nicholson also drew attention to the last paragraph in a letter on the parking review, which details that Traffic engineers no longer deal with signing, HGV restrictions, speed limits or disabled parking bays. These items will be included under the parking review.
Cllr Anson thanked Cllr Nicholson
257.8 Highways and Transport Matters: This item was taken out of order to allow Cllr Nicholson to comment
257.8.1 Popery Lane/Putham Lane – Cllr Nicholson confirmed that the section of “lane” from the junction with Lower Park Lane to the cattle grid is not a road. Highways in the past, following a request from Cllr Nicholson carried out a repair. She will ask if they will honour that repair and attend to the surface again. Clerk to seek advice regarding if a lane has been maintained for a period of time, and Cllr Nicholson to confirm Highways’ position.
Cllr Nicholson left the meeting. Cllr Norman gave apologies and left the meeting.
257.8.2 SIDS – Cllr Clarbull confirmed the price for Chapter 8 training is £175 pp + VAT. This is via GQ Excel and there is no date set for this yet as it will be as part of a full course. The SIDS device are available from £1,800 + VAT. Cllr Norman to invite Mike Ellicott from Exford to attend next meeting to finalise decision on SIDS device.
257.6 Planning Matters: No planning applications received for discussion. One planning application in neighbouring parish has been received to be logged for next meeting. Unanimous agreement that no wish to discuss as not in Cutcombe. Clerk to submit “No Comment” to the application.
257.9 Porlock Station Fire Appliance: The Clerk read a statement from Porlock PC. The new smaller appliance is to be used at Porlock, and the recruitment of fire fighters has also been addressed. Cllr White explained from the presentation given at the Panel how the live system used by the fire service pulls crews from out of the area to cover areas in need, and also ensures that suitable vehicles are sent to the call outs.
The parishioner re-joined the meeting.
257.10 Local Government Boundary Commission: The Clerk read a letter from the Local Government Boundary Commission, confirming the ward boundaries had been set.
257.11 Finance:
257.11.1 The Clerk confirmed the Annual Governance and Accountability Return had been passed with one observation
257.11.2 Clerk to send the draft budget to all councillors for comment and publish on the noticeboards, to be submitted for approval at the next meeting.
257.11.3 It was agreed to pay the Moorland Hall £22.50 for October Hall hire
257.11.4 It was agreed to pay Somerset Association of Local Councils £60 for Clerks Training Part 2 (£30) and Part 3 (£30)
257.11.5 It was agreed to pay Zara Media and Design Ltd £57.60 from the Snowdrop Valley account for the Snowdrop Valley advert in the Exmoor magazine.
257.11.6 It was agreed to pay Countrywide Grounds Maintenance £1,148.40 for the second half year of cutting Cutcombe Playing Fields
257.11.7 It was agreed to pay The Rest and Be Thankful Inn £1,656.90 for toilet cleaning and consumables to date (6 months). It was also agreed to set up a standing order to pay the monthly cleaning of £240, and to pay consumables on 3 monthly or 6 monthly invoice.
257.12 Correspondence and meetings:
257.12.1 The clerk reminded councillors of the Historic Signpost event on Thursday 22 November.
The Valuation Office had contacted the clerk to confirm the current situation of the toilets and had confirmed that there was no tenant in the space to let yet.
The clerk also confirmed as she was to start working as Clerk for Winsford Parish Council, they may agree to contribute towards the Clerk training fees from SALC.
Helen Davies has set up the Cutcombe and Wheddon Cross facebook page and is generating interest and linking to the village website.
The Clerk confirmed the requirements for the Thank You to Marlene Allinson – former clerk.
257.12.2 None
257.13 Items for next agenda and date of next meeting:
Next meeting – Tuesday 11 December 7.30pm in the Moorland Hall
Items for agenda: Grass Cutting contract; Budget; Terms of Reference for the Snowdrop Valley Committee; Update on Snowdrop Valley
There being no other business the meeting closed at 10.00 pm. The next meeting of Cutcombe Parish Council will be held on Tuesday 11th December 2018 at 7.30pm in the Moorland Hall.
otice of the Ordinary Council Meeting – Tuesday 11 December 2018 at 7.30 pm in the Moorland Hall
Ordinary Meeting of Cutcombe Parish Council to be held on Tuesday 11th December 2018 at 7.30 pm in the Moorland Hall.
To approve the minutes of the meeting held on 20 November 2018 any matters arising
To consider Highways and transport matters including update from SIDS working party
6/8/18/110: Langham Farm - Proposed Change of Use and conversion of an agricultural building and land to holiday-let accommodation and associated external alterations
GDO 18/15: Land adjacent to B3224, Luxborough, Watchet, Somerset - Prior notification for proposed agricultural style building (16.6m x 9.6m) incorporating a deer larder
To consider the proposed Grass Cutting Contract from Countrywide Grounds Maintenance
To consider the proposed budget and precept for 2019/20
To receive an update on Snowdrop Valley and to consider the Terms of Reference for the Committee
To pay the Moorland Hall £22.50 for November room hire
To pay Roger Foxwell £240 for ground clearance works in Snowdrop Valley (from Snowdrop Valley account)
To pay Countrywide Grounds Maintenance £571.20 for grass cutting additional areas March to October 2018
To pay Nic Kemp £1,328.69 Clerks salary and £123.54 expenses
“Under Standing Order 1c, the Council resolves that in view of the confidential nature of the business about to be transacted (legal or commercial), the press and public be excluded and they are instructed to withdraw.”
To discuss prospective tenant and terms of lease for business unit to let
Draft Minutes of the Ordinary Parish Council Meeting held at 7.30pm on Tuesday 11th December 2018 at the Moorland Hall
Present: Councillors John Anson (Chairman), Linda Atkins, Eric Clarbull, Eric Norman, Roger Webber, Vivian White, Parish Clerk Nic Kemp, and one parishioner.
258.1 Public Question Time: Items raised – Blocked culvert in Lower Park Lane, Cutcombe.
258.2 Apologies for Absence: Councillor John Davis, West Somerset Councillor Steven Pugsley, County Councillor Frances Nicholson
258.3 Declarations of Interest:
Cllr Clarbull – Item 11.1 – Personal – Chairman of Moorland Hall
Cllr Webber – Item 7.1 – Personal
Cllr Anson – Item 11.1 – Personal – Trustee of Moorland Hall
258.4 Minutes of the previous meeting: The minutes of the ordinary meeting held on 20th November 2018 were approved as a true record with one amendment in memory of Edwin Beckett. Cllr White acknowledged Cllr Webber’s moving eulogy at the funeral, and Cllr Webber raised the possibility of adding Edwin Beckett’s name and title to his portrait in the hall.
Matters Arising: Cllr Atkins reported no feedback from Steve Perry yet on Alfan. All information had been sent to him. Cllr Webber queried whether the Historic Signpost project was finished as Sundial and Cutcombe posts had not yet been restored. Cllr Anson confirmed that the project was ongoing.
258.5 Reports from County and District Councillors: Cllr Anson reported he had met Cllrs Nicholson and Pugsley earlier. Regarding Putham/Popery Lane, as Highways were not responsible for the lane, they would not repair the surface. They had repaired once as they had agreed to. Cllr Webber stated that Highways had maintained the lane for over 50 years. Cllr Norman suggested asking the property owners to confirm with their solicitors if they had been notified when they purchased the properties that the lane was not maintained.
258.6 Highways and Transport Matters: Clerk to inform Highways of the blocked culvert in Lower park Lane, at Blagdon Cross, outside the Market, and on the Dunkery Road. As less gritting is being done, it was felt that Highways should be ensuring that drains were functioning to reduce the risk of ice.
SIDS – Cllr Clarbull confirmed he had contacted Mike Ellicott, but not had a response. There is a difference in the SIDS units offered by County Council to the French manufactured ones (which cost less). Cllr Clarbull to confirm which are acceptable to be used.
Clerk to invite Roger Foxwell to attend Chapter 8 training.
Spend to be finalised at February meeting to be spent by end of March.
258.7 Planning Matters:
258.7.1 6/8/18/110: Langham Farm – Proposed Change of Use and conversion of an agricultural building and land to holiday-let accommodation and associated external alterations. Clerk to request clarification from ENPA as plans show only bedrooms and bathrooms – no cooking facilities and the building is separated from the main house, and to request an extension to the response date to allow for discussion once the clarification is received.
258.7.2 GDO 18/15: Land adjacent to B3224, Luxborough, Watchet – Prior notification for proposed agricultural style building (16.6m x 9.6m) incorporating a deer larder. Fully supported.
258.7.3 Other Planning matters. Meeting to be organised in January if planning submissions are received.
258.8 Grass Cutting Contract from Countrywide Grounds Maintenance: Clerk to write to Moorland Hall Committee (responsible for managing the Playing Field) advising that the Council accepts the price per cut, but would like to reduce the number of cuts – perhaps none in February or November, and also remove the area behind the toilets from the additional cuts list.
258.9 Proposed Budget and Precept for 2019/20: Cllr Anson reported that 25kg bags of salt were being paid for by District Council this winter. Winter salting could be used as a topic for the Annual Parish Meeting. Clerk reported no comments or questions received from parishioners. Proposed precept was to remain unchanged from 2018/19 – no increase. Unanimously supported.
258.10 Snowdrop Valley update: Cllr Norman reported Amanda Hamley had been recruited as Snowdrop Valley Coordinator and Jim Winzer had joined the Committee. The budget was circulated – costs would be tight this year. Mr Foxwell had checked the walks and liaised with the ENPA Ranger. The next Committee meeting would be 8 January, and would also be a Staff meeting.
The Clerk had previously circulated the Draft Terms of Reference for the Snowdrop Valley Committee to all Councillors. Proposed amendments to clarify that it is the Parish Council Code of Conduct to which members are bound, and to clarify that the Committee has delegated powers to spend up to a total of £200 without reference to the Parish Council. The Terms of Reference were accepted with those amendments, and will be adopted and published.
258.11 Finance: It was agreed to pay
258.11.1 The Moorland Hall £22.50 for November Room hire
258.11.2 Roger Foxwell £240 for ground clearance works in Snowdrop Valley (from the Snowdrop Valley account).
258.11.3 Countrywide Grounds Maintenance £571.20 for the additional areas grass cuts March to October 2018
258.11.4 Nic Kemp £1,328.69 Clerk’s Salary and £123.54 expenses. There was no tax due to HMRC.
258.12 Correspondence and meetings:
258.12.1 The Clerk circulated samples of the proposed Thank You to Marlene Allinson. Final wording was proposed – all Councillors to reflect and suggest any amendments to Clerk within next day.
Clerk had received a request from the Royal British Legion for a donation to cover the cost of the poppy wreath laid at the War Memorial on 9th November. Suggested donation of £20.
258.12.2 None
258.13 Items for next agenda and date of next meeting:
Next meeting – Tuesday 19 February 2019 7.30pm in the Moorland Hall (unless planning meeting is required)
Items for agenda: Bus shelter – broken slates and clock not working; Gate by bus shelter; Update on housing survey from Sue Southwell.
Under Standing Orders 1c and 26a, it was resolved that as publicity would be prejudicial to the public interest by reason of the confidential and commercial nature of the business to be transacted, the Press and Public be excluded from the Meeting.
Cllr Norman also declared an interest as owner of the land around the business unit and left the meeting.
258.14 Prospective Tenant and Terms of Lease for Business Unit: A prospective tenant has approached the Council and the Terms of Lease offered were discussed and agreed.
There being no other business the meeting closed at 10.30 pm. The next meeting of Cutcombe Parish Council will be held on Tuesday 19th February 2019 at 7.30pm in the Moorland Hall.
Date of next meeting: Tuesday 19 February 2019
Members are reminded that the Council has a general duty to consider the following matters in the exercise of any of its functions: Equal Opportunities (race, gender, sexual orientation, marital status nd any disability), Crime and Disorder, Health and Safety, and Human Rights.