Source: https://wiki.ppeu.net/doku.php?id=statutes:final
Timestamp: 2018-08-19 12:20:14
Document Index: 526509825

Matched Legal Cases: ['Art. 10', 'Art. 24', '§ 1', '§ 1', '§ 2', 'Art. 4', 'Art. 5', 'Art. 28']

statutes:final - PPEU wiki
This page includes the current draft of the PPEU Statutes, taking into account the decisions at the Warsaw conference.
agree to create an international non-profit association according to Luxembourgish law and determine its statutes as follows:
(1) The seat of the European Pirate Party is situated at Luxembourg.
(2) The Board may move the seat anywhere in Luxembourg.
(2) English shall be the working language of the Association. Any initiatives and proposals can only be adopted, if they have been translated into English prior to the start of the decision-making-process on the level of the Association.
(1) The number of members is unlimited, but may not be less than five Ordinary Members. All Members, except for natural persons, shall be legal entities constituted according to the laws and customs of their country of origin. If a member does not possess legal personality according to the laws and customs of its country of origin, it must appoint a natural person to act in the name and on behalf of its organisation and its members as a common attorney-in-fact. In case of a change of representation, the Board of the association is immediately informed in writing.
(2) There are two categories of members: Ordinary Members and Observer Members.
(3) In Annex B to these Statutes all the member parties and member organisations are listed. A register of all the members will be kept at the registered office of the Association. This register lists the surname, first name, place of residence, date and place of birth of members or, in the case of legal persons or de facto associations, the name, legal form, address of the registered office, identity of the representative and, where applicable, the registration number in accordance with existing legislation and/or regulations. The list shall be updated every year by recording membership changes by name in alphabetical order. Any member of the association may consult the list of members at the association’s registered office free of charge.
(4) Within one month of announcement of the statutes, a list must be deposited with the registry of the civil court for the place where the association is established, recording the name, legal form, address of the registered office, identity of the representative and, where applicable, the registration number in accordance with existing legislation and/or regulations of all the Ordinary members of the association in alphabetical order. The list shall be updated every year by recording membership changes by name in alphabetical order.
a) are established as a political party or in another form, if their country or state does not allow them to become a party (or makes it very difficult for them) in a country or state of the European Union OR in a country or state which territory lies at least partly in the geographical Europe without being a member state of the European Union,
(2) They have the following obligations:
c) to regularly attend Council meetings of the Association,
d) to participate in the political discussion and decisions of the Association,
e) to stay politically active and participate in elections,
f) to send their yearly accounts and election results to the Association or a link to them, if they are published accessable for everyone online,
h) to pay their designated fee as Ordinary Members in a timely manner and
i) to report every year to the Association on party and policy developments.
(3) They have the following rights:
i) to have access to use of the Associations logo and other representational devices.
(1) Eligible as Observer Members are
a) all parties which
(i) are established as a political party or in another form, if their region, country or state does not allow them to become a party (or makes it very difficult for them), in a region, country or state of at least a part of the geographical Europe,
(ii) are subordinate to another Ordinary Member Party or one eligible to become such a member party,
(iii) carry the term „Pirate“ or any translation of that term somewhere in their party or organisation name,
(iv) intend to participate in elections in their region, country or state, if legally possible and feasible,
(v) maintain a democratic political base and a democratic internal structure,
(vi) are politically active,
(vii) accept and intend to comply with the regulations of these Statutes and orders of its bodies and
(viii) accept the Pirate Manifesto.
b) all parties which
(i) are established as a political party or in another form, if their region, country or state does not allow them to become a party (or makes it very difficult for them), in a region, country or state outside of geographical Europe,
(ii) are not subordinate to another party or organisation,
(viii) strive for similar political goals as the Association.
c) All organisations which
(i) carry the term „Pirate“ or any translation of that term somewhere in their organisation name,
(ii) maintain a democratic political base and a democratic internal structure,
(iii) are politically active,
(iv) accept and intend to comply with the regulations of these Statutes and orders of its bodies and
(v) strive for similar political goals as the Association and are closely linked to it.
d) The Pirate Group in the European Parliament and the European Pirate Youth Organisation and each Pirate Member of the European Parliament
(2) The Pirate Group in the European Parliament and the European Pirate Youth Organisation will be treated like an Ordinary Member concerning their rights and like an Observer Member concerning their obligations.
(3) Each Pirate Member of the European Parliament may also become an Observer Member, if it is eligible.
(4) They have the following obligations:
c) to stay politically active and participate in elections, if possible and feasible,
d) to send their yearly accounts and election results to the Association or a link to them, if they are published accessable for everyone online,
e) to conduct their financial organisation in a transparent and accountable manner and
f) to report every year to the Association on the party / organisation and policy developments.
(5) They have the following rights:
(6) A party which is eligible to become an Ordinary Member may decide to apply only for the status of an Observer Member. It may at any time apply for Ordinary Member status, if it fulfils the necessary conditions. The procedure is detailed under Art. 10 (Procedure for admitting new Members) and needs to be repeated to change the membership status.
(1) To be eligible to become a Member of the Association, any aspiring party, organisation or individual needs to send an application to the Board of the Association to the address of the official seat. An email will suffice.
(2) The Board shall assess the degree of continuity of the new party/organisation with the Association's member and will decide on the confirmation of the membership status. This decision shall be confirmed by the Council. Both decisions require a two-third majority.
(3) In case of confirmation of the continuity of the membership status; the member will be considered having accepted the Association's decisions applicable to the former member and will be responsible for all it’s obligations vis-à-vis the Association, including financial.
(4) In case of non-confirmation, the Council shall give reasons for the decision and the new party/organisation may submit a new application for membership.
(1) Any member, whatever their identity, may at any time resign from the Association. The resignation must be notified to the Board by registered letter from a duly mandated person to the registered office of the Association. The resignation shall come into effect immediately or as otherwise specified in the letter of resignation, but the member resigning remains bound by all outstanding debts contracted with the Association until the end of the financial year in which the resignation came into effect.
a) non-compliance with its obligations,
(4) A suspended member is obliged to uphold its financial obligations to the Association. The suspended member may attend meetings of the Association but without voting rights. A suspended member can regain its membership if it complies with its obligations and the criteria for membership. Such compliance must be formally notified to the Board who then may recommend to the Council to lift the suspension.
(6) A proposal for suspension or expulsion of a member may be submitted by any Ordinary Member or the Board, but not more than once on the same grounds. All decisions on the suspension and exclusion of a member are taken by a three-quarter majority. The concerned members may not vote on such a decision. The names of the concerned parties, organisations or individuals on whose suspension or exclusion the Council will vote and the grounds on which the proposed suspension or expulsion is based shall be named in the agenda of the meeting and sent to all Council members with the invitation to the next Council meeting. If this was not done, the non-attending Council members shall be allowed to send their vote on the suspensions and exclusions after the Council meeting. The concerned member shall have the opportunity to plead its case during the Council meeting and hand out a statement which shall be published with the minutes of the Council meeting. The suspension or expulsion decision sets forth the grounds on which the suspension or expulsion is based but apart from that, the decision does not need to be justified, but it shall give reasons. A copy of the letter shall be sent to the expelled member by registered letter, within 15 calendar days.
(7) A member’s affiliation ceases automatically upon death, dissolution, disqualification, liquidation or in cases of temporary administration, court-ordered settlement or insolvency.
(8) Resigning, deceased/dissolved/bankrupt or excluded members and their successors or rightful claimants shall have no entitlement to the assets of the Association.
(9) They may not claim restitution or reimbursement of subscriptions paid or payments made.
(10) They may not demand or claim a report, statement of accounts, sealing or inventory.
Article 13 – Membership Fees
(1) A fee is requested of the Ordinate Member parties. The amount of which is set annually by the Council on proposal of the Board represented by the Treasurer. The Treasurer will meet up with all the Ordinary Member Parties' Treasurers to discuss the obligations of the member parties in regard to the annual fee in advance of the first Council meeting of the year. The Ordinary Member Parties have to hand out to the Treasurer a copy of their last annual account in advance of the meeting. If no agreement can be reached, the member parties will pay the same fee as last year. Membership Fees are fixed in Euro; they are payable without deduction of incurred costs.
(2) The annual Membership Fees of the Association's Ordinary Members consist of a basic fee and an additional part based on decision of the Council.
(4) After the conditions listed in Art. 24 (Transitional Clause) are fulfilled, the Association will make a new decision about the details of determining the membership fees.
(5) Observer Members do not have to pay a fee. All members may further contribute by giving donations to the Association.
(6) Member parties who do not meet their financial commitments will lose all voting and speaking rights within the organs and bodies of the association as well as their right to propose candidates for positions within the association, until they have paid off their arrears. A list outlining the current Membership Fees’ situation will be distributed at each Council meeting by the Treasurer.
(7) Members must pay their annual contribution between the first of January and the date of the annual Council meeting. On request of the concerned Ordinary Member party the Council may allow them under special circumstances with a 2/3-majority of the votes cast to delay their annual contribution for up to one year or relieve them of the payment or a part of it. The member party concerned may not vote on such a decision.
Article 14 - Composition and Powers of the Council
(1) The Council is the highest decision making body of the Association.
(2) Council meetings are normally open to the public unless the Council itself decides otherwise for all or part of its proceedings. This shall be the exception and may only be decided for reasons of protecting the data of an individual or for similar concerns.
(3) The Council shall consist of delegates representing Ordinary Members, Pirate Group in the European Parliament and the Young Pirates of Europe (YPE) determined according to the Rules for the allocation of delegates and votes as provided for in Article 15. Non-voting representatives of Observer members and Non-Voting-Delegates from Ordinary Members, and Members of the Board may participate as well.
a) co-ordinates initiatives and activities consistent with the Association's Manifesto and agreed common policy and the Statutes of the Association;
c) elects and recalls the Board and other representatives of the Association, if stated in these statutes;
d) decides on the admittance, suspension and exclusion of Ordinary and Observer Members;
e) advises the Pirate Group in the European Parliament on their decisions on the admission of MEPs who do not belong to a Member of the Association, after consultation with the national Pirate party concerned;
g) approves the budget, reports and accounts
i) adopts Rules of Procedure
j) decides on all other topics assigned to the Council in the Statutes
k) approves all other fundamental decisions of the Association
(5) The Council may validly decide to dissolve the association or amend the statutes only in accordance with the provisions of Luxembourgish law of 21st April 1928 on non-profit associations (ASBL) and foundations, as amended.
(6) On the proposal of one-third of the Ordinary Members any member of the Board may be suspended or dismissed by the Council by a two thirds majority of the votes cast after debate in Council where the member is given adequate opportunity to present her/his case.
(7) The Council will meet at least once in a calendar year, more often if requested by at least 1/4 of the Ordinary Members or by a decision of the Board. Meeting may be in person or online. If the Council meeting is in person, remote participation of non-attending members shall be possible. The Board will prepare the meetings and invite all members by email at least one month before the date of the Council meeting. In urgent cases this time may be shortened to an appropriate length. The invitation to the Council meeting has to specify date, time, place and the draft agenda of the meeting. A link to a website with the agenda in the invitation shall be sufficient and necessary.
(8) Save in the cases provided for in Articles 6 and 8 of the Luxembourgish law of 21st April 1928 on non-profit associations (ASBL) and foundations, as amended, the meeting may legitimately consider items not announced on the agenda, provided that all members of the Council are present and/or represented and so agree at the meeting by a simple majority vote of all the voting Ordinary Members.
(9) Counter-proposals directly related to items on the agenda shall be published on the website containing the agenda and send by email to all Members preferably one week in advance of the meeting, but the meeting may also adopt proposals handed in until the voting by a simple majority vote of all the voting Ordinary members. If they have been handed in a week in advance of the meeting, they are automatically admitted.
(10) Minutes of all Council meetings will be published on an appropriate website of the Association at the latest six weeks after a Council meeting. The minutes shall entail all decisions of the Council and the votes of each Ordinary member, the Pirate Group in the European Parliament and the Young Pirates of Europe (YPE).
Article 15 - Allocation of Votes and Delegates
(1) Each Ordinary Member has a minimum entitlement of one vote.
(2) The Ordinary Member is entitled to one additional vote for each of the following thresholds reached during the last National or European elections: 150.000 votes; 400.000 votes; 800.000 votes; 1.200.000 votes; 1.600.000 votes; 2.000.000 votes and every additional million votes. The Ordinary Member is entitled to a supplementary vote for each of the following thresholds reached during the last National or European elections: 4%, 8%, 12%, 16% and 20%.
(3) Each Ordinary Member has a minimum entitlement of two delegates.
(4) Ordinary Members are entitled to 2 additional delegates if their total number of votes is 4 or more, or to 4 additional delegates if their total number of votes is 8 or more.
(5) For those sovereign states with more than one Ordinary Member in the European Pirate Party the rules of §§ 1 and 2 are applied as follows:
b) The additional voting rights based on absolute numbers of votes as allocated under Paragraph 1 apply to each Ordinary Member.
c) For the additional voting rights based on National and European % election results, the following system is used to give effect to the provisions of § 1 and § 2:
i) The highest national or European % election result of both Members are calculated together and that sum is used for the allocation system. The additional voting rights are distributed to the Ordinary Member with the highest % electoral result.
ii) In the case of Ordinary Members which are regional parties these additional voting rights are proportionally distributed among those Members based on the highest % electoral results those Members have in the area where they run respectively.
(6) Where Ordinary Members participate in an electoral alliance or coalition, their votes will be calculated in proportion to the Pirate votes in the total votes of the alliance/coalition based on the seats gained respectively by the alliance and the Ordinary Member.
(7) Adjustments to the number of delegates and votes shall be made immediately following elections, whose results change them.
(8) The highest result reached in the last National or European elections is used for calculating the number of votes and delegates.
(9) In addition to Ordinary Members, the Pirate Group in the European Parliament and the YPE have the right to four delegates each and to 2 votes each.
(10) Any Ordinary member may also choose to use the lower result for the allocating of votes and delegates. Any Ordinary Member may also forgo additional or supplementary votes deliberately which will also lower their membership fee.
Article 16 - Composition and Powers of the Board
(1) The Board consists of one Chairperson, two Vice-Chairpersons, one Treasurer, and up to five Board members.
(4) The Board is responsible for the management of the European Pirate Party within the budget and the guidelines approved by the Council. It reports annually to the Council on the activities of the Board and its members. This report shall also contain all political and organisational developments and policies of the European Pirate Party.
(5) It shall ensure communication and coordination between the European Pirate Party Members and the other European Partners and promote cooperation on the European level as well as inter-party cooperation.
(6) The Board is responsible for the organisation and convening of Board and Council meetings and the making and publishing of the minutes of those meetings.
(7) The Board may table resolutions and amendments as well as contribute other items to the agenda of Council meetings.
(8) Internal Regulations may be adopted by the Board to regulate its procedure and the tasks of its members. If Internal Regulations are adopted, they shall be sent to all the members. If Internal Regulations of the Board conflict with the Statutes, the Statutes shall prevail.
(9) For the purposes of certain actions and duties or everyday management functions, the Board may transfer its powers to one or more members of the Board or even another person, who may or may not be a member of the Association. The Board will have the faculty of special delegate. The powers of the said person(s) shall be defined precisely by the Board; the Board may at any time revoke these powers with immediate effect.
(2) All nominations must specify the particular post for which the candidate is being proposed (i.e. Chairperson, Vice-Chairperson, Treasurer or a Board Member without a special function). Each Ordinary Member may nominate and support several candidates.
(3) All nominations shall be done at least a month prior to the meeting at which the election takes place.
(5) If only one candidate is to be elected, the candidate who gains more than 50% of the votes cast and most of the votes in the first round, is the person elected. Should no candidate gain more than 50% of the first round voting, a second round will be run between the two highest scoring candidates. The candidate who receives more than 50% of the votes cast and most of the votes in the second round is elected.
(7) The Council may decide on additional rounds of voting and the admission of new candidates, if a position could not be filled.
(9) The order of voting:
Chairperson; Vice-Chairpersons; Treasurer; further Board Members
(10) If a candidate is elected as a Board member and they accept, they will automatically loose any mandate as a delegate in the Council after the meeting of the Council is over. They may not accept a new delegation while still in office.
(11) An election of the Board must take place at the first council meeting of the year.
(12) In case of resignation or dismissal of a member of the Board, an election to replace the member will take place at the following Ordinary Council meeting. The person elected will stay in office for the period coinciding with the end of term of all the other Board members.
(13) The Board must be elected anew completely, if the number of the active Board members in office drops below four. The Council may decide with a simple majority of the votes cast that a Board member is inactive. The remaining active Board members have to issue an invitation to an Extraordinary Council meeting. If no active Board members are left, any Ordinary Member may issue an invitation to an Extraordinary Council meeting acting by at least one of their official delegates. The Extraordinary Council meeting shall only convene to elect a new Board. No other topics may be decided upon. Except for an appropriately shortened time between the invitation and the date of the Council meeting, all other rules regulating Ordinary Council meetings shall apply.
(1) The main focus of this function is to supervise the budget and the accounts and to exercise financial control. All payments are made by the Treasurer or the person authorized to make payments.
(2) The Treasurer will initiate legal ways to enlarge the financial means of the Association.
(3) The Treasurer, and in his absence the Chairperson shall be empowered to accept, either provisionally or definitively, the gifts made to the Association and to complete all formalities necessary in order to acquire them.
(4) The Treasurer will initiate, monitor and publish financial protocols to ensure openness and transparency. The Treasurer shall report to the Council once every three months.
(5) The Treasurer shall be responsible for accounting requirements and control of donations, as described in Articles 6 - 10 of Regulation (EC) No 2004/2003 and other relevant legislation.
(6) The Treasurer is responsible for the grant application to the European Parliament and the implementation and execution of the financial rules.
(1) The Board represents the Association in all judicial and extra judicial acts. Represented by the Chairperson or the person substituting for them, it acts as plaintiff or defendant in all the judicial actions and decides whether or not to use recourse. The Board may appoint an attorney-in-fact, and is legally bound by acts of such a person within the limits of their power of attorney.
(2) The Chairperson, the Vice-Chairperson, the Treasurer, and any person so appointed by the Board are individually authorised to legally represent the association and to sign contracts on behalf of the association.
(1) The financial year of the Association shall run from 1 January to 31 December of the same year.
(5) At least two weeks before the annual Council meeting, the accounts and budget shall be communicated to the members of the Council, who may then ask to inspect, without removal, any of the documents on which these accounts and budgets are based.
(6) A surplus shall be added to the assets of the Association and may not under any circumstances be paid to the members as a dividend or in any other way.
(7) The Board shall ensure that the annual accounts and the other documents referred to in the Law on Not-for-profit Associations are deposited within thirty (30) days of approval at the Registry of the Court of First Instance or, if the law so requires, the National Bank of Belgium.
(1) The Council may decide to grant reimbursement of costs in relation with offices and functions fulfilled for the Association, if the financial situation of the Association allows. This decision will be made at the annual Council meeting together with the adoption of the budget for the next year.
(2) The Association will only reimburse the travel costs or accommodation costs or other costs relating to each meeting under presentation of original receipts and tickets. The original tickets/receipts for any event, including the Council meetings, must be send to the PPEU office before the last day of February of the year after the event. After that date, no reimbursement may be requested.
(3) The auditors shall jointly or severally have an unlimited right to scrutinise any transactions of the Association. They may inspect on the premises the books, correspondence, minutes and generally any documents of the association.
(4) The accounts of the Association are to be audited annually or as often as the law necessitates.
Article 24 - Decision-making-Process
(1) If not otherwise specified in these Statutes, all decisions taken by the Council or the Board will be decided by a simple majority of the votes cast.
(2) All votes will be public and published in the minutes of a meeting, including those for elections. They shall be done in writing, if appropriate. Votes done in writing are usually appropriate for the election of members of the Board. To fulfil the requirement of a written vote, an email or chat protocol will be enough. Abstentions will not be taken into account.
Article 25 – Change of Statutes
(1) Proposals must be presented in writing by any means (electronic, paper or otherwise) to the Board which will transmit them to the Members of the Council for deliberation at least four weeks prior to the meeting at which the Council will deliberate and decide on those proposals. The proposed amendments to the Articles of Association must be attached to the notice calling the meeting of the Council. A reference to a website displaying the proposed changes of the Statutes would also be sufficient.
(2) Decisions regarding amendments to the Statutes can only be taken if there is an attendance quota of two-thirds of the members entitled to vote present or represented and shall be taken with a double majority of two-thirds of the votes cast by two-thirds of the Ordinary Members taking part in the voting, except for decisions on the Principles (Art. 4) and Objectives (Art. 5) where consent of all the Ordinary Council Members is necessary.
(1) The Pirate Manifesto combines the identified common policies of the member parties in a document representing the common policies of the Association and is an integral part of these Statutes.
Article 27 – Duration and Dissolution
(4) Except in the event of judicial dissolution and automatic dissolution due to the requirements of the law, the association may be prematurely dissolved only by a decision of the Council acting in accordance with Article 20 of the Law on Not-for-profit Associations.
(5) It may be dissoluted by a four-fifth majority decision of the Council with an attendance quota of two-thirds of the members entitled to vote present or represented. If the quota is not reached, a new meeting of the Council shall be called no earlier than 15 calendar days after the first meeting. The second meeting of the Council shall be entitled to take valid decisions irrespective of the number of members with voting rights present or represented.
(8) All such decisions have to be duly filed and published according to the law.
Art. 28 – Transitional Clause
(1) Within 6 months from the day when the PPEU is recognised by the EU as a Political Party at the EU level an extraordinary convention shall convene to revise all statutes and in particular to decide on new paragraphes regulating
a) membership fee and
b) voting allocation for the Council.
(2) At the convention Ordinary Members will have the right to send delegates with voting rights according to the current statutes regulating voting rights in the Council.
(3) If no agreement on a change can be reached, the current regulation in the statutes will continue to apply.
The list of members should be deposited at the association's office.
The PPEU Manifesto