Source: https://www.gsa.gov/policy-regulations/regulations/federal-management-regulation-fmr/idtopicx2x83188
Timestamp: 2020-06-04 22:00:06
Document Index: 516375493

Matched Legal Cases: ['art 102', 'art 102', 'art 102', '§102', '§102', '§102', '§102', '§102', '§102', '§102', '§102', '§102', '§102', '§102', '§102', '§102', '§102', '§102', '§102', '§102', '§102', '§102', '§102', '§102', '§102', '§102', '§102', '§102', '§102', '§102', '§102', '§102', '§102', '§102', '§102', '§102', '§102', '§102', '§102', '§102', '§102', '§102', '§102', '§102', '§102', '§102', '§102', '§102', '§102', '§102', '§102', '§102', '§102', '§102', '§102', '§102', '§102', '§102', '§102', '§102', '§102', '§102', '§102', '§102', '§102', '§102', '§102', '§102', '§102', '§102', '§102', '§102', '§102', '§102', '§102', '§102', '§102', '§102', '§102', '§102', '§102', '§102', '§102', '§102', '§102', '§102', '§102', '§102', '§102', '§102', '§102', '§102', '§102', '§102', '§102', '§102', '§102', '§102', '§102', '§102', '§102', '§102', '§102', '§102', '§102', '§102', '§102', '§102', '§102', '§102', '§102', '§102', '§102', '§102', '§102', '§102', '§102', '§102', '§102', '§102', '§102', '§102', '§102', '§102', '§102', '§102', '§102', '§102', '§102', '§102', '§102', '§102', '§102', '§102', '§102', '§102', '§102', '§102', '§102', 'art 105', 'art 105']

Part 102-118 - Transportation Payment and Audit | GSA
Home/Policy & Regulations/Regulations/Federal Management Regulation/ Part 102-118 - Transportation Payment and Audit
Part 102-118 - Transportation Payment and Audit
§102-118.5 - What is the purpose of this part?
§102-118.10 - What is a transportation audit?
§102-118.15 - What is a transportation payment?
§102-118.20 - Who is subject to this part?
§102-118.25 -What must my agency provide to GSA regarding its transportation policies?
§102-118.30 - Are Government-controlled corporations bound by this part?
§102-118.35 - What definitions apply to this part?
Subpart B - Ordering and Paying for Transportation and Transportation Services
§102-118.40 - How does my agency order transportation and transportation services?
§102-118.45 - How does a transportation service provider (TSP) bill my agency for transportation and transportation services?
§102-118.50 - How does my agency pay for transportation services?
§102-118.55 - What administrative procedures must my agency establish for payment of freight, household goods, or other transportation services?
§102-118.60 - To what extent must my agency use electronic commerce?
§102-118.65 - Can my agency receive electronic billing for payment of transportation services?
§102-118.70 - Must my agency make all payments via electronic funds transfer?
§102-118.75 - What if my agency or the TSP does not have an account with a financial institution or approved payment agent?
§102-118.80 - Who is responsible for keeping my agency’s electronic commerce transportation billing records?
§102-118.85 - Can my agency use a Government contractor issued charge card to pay for transportation services?
§102-118.90 - If my agency orders transportation and/or transportation services with a Government contractor issued charge card or charge account citation, is this subject to prepayment audit?
§102-118.91 - May my agency authorize the use of cash?
§102-118.92 - How does my agency handle receipts, tickets or other records of cash payments?
§102-118.95 - What forms can my agency use to pay transportation bills?
§102-118.100 - What must my agency ensure is on each SF1113?
§102-118.105 - Where can I find the rules governing the use of a Government Bill of Lading?
§102-118.110 - Where can I find the rules governing the use of a Government Transportation Request?
§102-118.115 - Must my agency use a GBL?
§102-118.120 - Must my agency use a GTR?
§102-118.125 - What if my agency uses a TD other than a GBL?
§102-118.130 - Must my agency use a GBL for express, courier, or small package shipments?
§102-118.135 - Where are the mandatory terms and conditions governing the use of bills of lading?
§102-118.140 - What are the major mandatory terms and conditions governing the use of GBLs and bills of lading?
§102-118.145 - Where are the mandatory terms and conditions governing the use of passenger transportation documents?
§102-118.150 - What are the major mandatory terms and conditions governing the use of passenger transportation documents?
§102-118.155 - How does my agency handle supplemental billings from the TSP after payment of the original bill?
§102-118.160 - Who is liable if my agency makes an overpayment on a transportation bill?
§102-118.165 - What must my agency do if it finds an error on a TSP bill?
§102-118.170 - Will GSA continue to maintain a centralized numbering system for Government transportation documents?
Subpart C - Use of Government Billing Documents
Terms and Conditions Governing Acceptance and Use of a Government Bill of Lading (GBL) or Government Transportation Request (GTR) (UntilFormRetirement)
§102-118.180 [Reserved]
§102-118.185 - When buying freight transportation, must my agency reference the applicable contract or tender on the bill of lading (including a GBL)?
§102-118.190 - When buying passenger transportation must my agency reference the applicable contract?
§102-118.195 - What documents must a transportation service provider (TSP) send to receive payment for a transportation billing?
§102-118.200 - Can a TSP demand advance payment for the transportation charges submitted on a bill of lading (including GBL)?
§102-118.205 - May my agency pay a subcontractor or agent functioning as a warehouseman for the TSP providing service under the bill of lading?
§102-118.210 - May my agency use bills of lading other than the GBL for a transportation shipment?
§102-118.215 - May my agency pay a TSP any extra fees to pay for the preparation and use of the GBL or GTR?
§102-118.220 - If a transportation debt is owed to my agency by a TSP because of loss or damage to property, does my agency report it to GSA?
§102-118.225 - What constitutes final receipt of shipment?
§102-118.230 - What if my agency creates or eliminates a field office approved to prepare transportation documents?
Agency Responsibilities When Using Government Bills of Lading (GBLs) or GovernmentTransportationRequests (GTRs)
§102-118.235 - Must my agency keep physical control and accountability of the GBL and GTR forms or GBL and GTR numbers?
§102-118.240 - How does my agency get GBL and GTR forms?
§102-118.245 - How does my agency get an assigned set of GBL or GTR numbers?
§102-118.250 - Who is accountable for the issuance and use of GBL and GTR forms?
§102-118.255 - Are GBL and GTR forms numbered and used sequentially?
§102-118.260 - Must my agency send all quotations, tenders, or contracts with a TSP to GSA?
Subpart D - Prepayment Audits of Transportation Services
- Agency Requirements for a Transportation Prepayment Audit Program
§102-118.265 - What is a prepayment audit?
§102-118.270 - Must my agency establish a transportation prepayment audit program, and how is it funded?
§102-118.275 - What must my agency consider when developing a transportation prepayment audit program?
§102-118.280 - Must all transportation payment records, whether they are electronic or paper, undergo a prepayment audit?
§102-118.285 - What must be included in an agency’s transportation prepayment audit program?
- Agency Requirements with Transportation Service Providers
§102-118.290 - Must my agency notify the TSP of any adjustment to the TSP bill?
§102-118.295 - Does my agency transportation prepayment audit program need to establish appeal procedures?
§102-118.300 - What must my agency do if the TSP disputes the findings and my agency cannot resolve the dispute?
§102-118.305 - What information must be on all transportation payment records that have completed my agency’s prepayment audit?
§102-118.310 - What does the GSA Transportation Audits Division consider when verifying an agency prepayment audit program?
§102-118.315 - How does my agency contact the GSA Transportation Audits Division?
§102-118.320 - What action should my agency take if the agency’s transportation prepayment audit program changes?
- Agency Certifying and Disbursing Officers
§102-118.325 - Does establishing an agency Chief Financial Officer-approved transportation prepayment audit program change the responsibilities of the certifying officers?
§102-118.330 - Does a transportation prepayment audit waiver change any liabilities of the certifying officer?
§102-118.335 - What relief from liability is available for the certifying official under a transportation postpayment audit?
§102-118.340 -Do the requirements of a transportation prepayment audit change the disbursing official's liability for overpayment?
§102-118.345 - Where does relief from transportation prepayment audit liability for certifying, accountable, and disbursing officers reside in my agency?
- Exemptions and Suspensions of the Mandatory Transportation Prepayment Audit Program
§102-118.350 - What agency has the authority to grant an exemption from the transportation prepayment audit requirement?
§102-118.355 - How does my agency apply for an exemption from a transportation prepayment audit requirement?
§102-118.360 - How long will GSA take to respond to an exemption request from a transportation prepayment audit requirement?
§102-118.365 - Can my agency renew an exemption from the transportation prepayment audit requirements?
§102-118.370 - Are my agency's prepayment audited transportation documentation subject to periodic postpayment audit oversight from the GSA Transportation Audits Division?
§102-118.375 -Can GSA suspend my agency's transportation prepayment audit program?
§102-118.380 - How does my agency apply for a waiver from a prepayment audit of requirement?
Subpart E - Postpayment Transportation Audits
§102-118.400 - What is a transportation postpayment audit?
§102-118.405 - Who conducts a transportation postpayment audit?
§102-118.410 - If agencies perform the mandatory transportation prepayment audit, will this eliminate the requirement for a transportation postpayment audit conducted by GSA?
§102-118.415 - Can the Administrator of General Services exempt the transportation postpayment audit requirement?
§102-118.420 - Is my agency allowed to perform a postpayment audit on our transportation documents?
§102-118.425 - Is my agency required to forward all transportation documents to GSA Transportation Audits Division, and what information must be on these documents?
§102-118.430 - What is the process the GSA Transportation Audits Division employs to conduct a postpayment audit?
§102-118.435 - What are the transportation postpayment audit roles and responsibilities of the GSA Transportation Audits Division?
§102-118.440 - Does my agency pay for a transportation postpayment audit conducted by the GSA Transportation Audits Division?
§102-118.445 - How do I contact the GSA Transportation Audits Division?
Subpart F - Claims and Appeal Procedures
§102-118.450 - 118.450 Can a TSP file a transportation claim against my agency?
§102-118.455 - What is the time limit for a TSP to file a transportation claim against my agency?
§102-118.460 - What is the time limit for my agency to file a court claim with a TSP for freight charges, reparations, and loss or damage to the property?
§102-118.465 - Must my agency pay interest on a disputed amount claimed by a TSP?
§102-118.470 - Are there statutory time limits for a TSP on filing a administrative claim with the GSA Audit Division?
§102-118.475 - Does interest apply after certification of payment of claims?
§102-118.480 - How does my agency settle disputes with a TSP?
§102-118.485 - Is there a time limit for my agency to issue a decision on disputed claims?
§102-118.490 - What if my agency fails to settle a dispute within 30 days?
§102-118.495 - May my agency appeal a decision by the Civilian Board of Contract Appeals (CBCA)?
§102-118.500 - How does my agency handle a voluntary refund submitted by a TSP?
§102-118.505 - Must my agency send a voluntary refund to the Treasurer of the United States?
§102-118.510 - Can my agency revise or alter a GSA Form7931, Certificate of Settlement?
§102-118.515 - Does my agency have any recourse not to pay a Certificate of Settlement?
§102-118.520 - Who is responsible for determining the standards for collection, compromise, termination, or suspension of collection action on any outstanding debts to my agency?
§102-118.525 - What are my agency’s responsibilities for verifying the correct amount of transportation charges?
§102-118.530 - Will GSA instruct my agency’s disbursing offices to offset unpaid TSP billings?
§102-118.535 - re there principles governing my agency’s TSP debt collection procedures?
§102-118.540 - Who has the authority to audit, settle accounts, and/or start collection action for all transportation services provided for my agency?
§102-118.545 - What information must a TSP claim include?
§102-118.550 - How does a TSP file an administrative claim using EDI or other electronic means?
§102-118.555 - Can a TSP file a supplemental administrative claim?
§102-118.560 - What is the required format that a TSP must use to file an administrative claim?
§102-118.565 - What documentation is required when filing an administrative claim?
§102-118.570 - If my agency denies the TSP’s challenge to the statement of difference, may the TSP appeal?
§102-118.575 - If a TSP disagrees with the decision of my agency, can the TSP appeal?
§102-118.580 - May a TSP appeal a prepayment audit decision of the GSA Audit Division?
§102-118.585 - May a TSP appeal a prepayment audit decision of the CBCA?
§102-118.590 - May my agency appeal a prepayment audit decision of the GSA Audit Division?
§102-118.595 - May my agency appeal a prepayment audit decision by the CBCA?
§102-118.600 - When a TSP disagrees with a Notice of Overcharge resulting from a postpayment audit, what are the appeal procedures?
§102-118.605 - What if a TSP disagrees with the Notice of Indebtedness?
§102-118.610 - Is a TSP notified when GSA allows a claim?
§102-118.615 - Will GSA notify a TSP if they internally offset a payment?
§102-118.620 - How will a TSP know if the GSA Audit Division disallows a claim?
§102-118.625 - Can a TSP request a reconsideration of a settlement action by the GSA Audit Division?
§102-118.630 - How must a TSP refund amounts due to GSA?
§102-118.635 - Can the Government charge interest on an amount due from a TSP?
§102-118.640 - If a TSP fails to pay or to appeal an overcharge, what actions will GSA pursue to collect the debt?
§102-118.645 - Can a TSP file an administrative claim on collection actions?
§102-118.650 - Can a TSP request a review of a settlement action by the Administrator of General Services?
§102-118.655 - Are there time limits on a TSP request for an administrative review by the Civilian Board of Contract Appeals CBCA?
§102-118.660 - May a TSP appeal a postpayment audit decision of the CBCA?
§102-118.665 - May my agency appeal a postpayment audit decision by the CBCA?
§102-118.670 - If a TSP cannot immediately pay a debt, can they make other arrangements for payment?
§102-118.675 - What recourse does my agency have if a TSP does not pay a transportation debt?
Parent topic: SubChapter D - Transportation
A transportation payment is a payment made by an agency to a TSP for the movement of goods,people, or transportation related services.
This part applies to all agencies (including the Department of Defense (DoD) and TSPs defined in §102-118.35, and wholly-owned Government corporations as defined in 31 U.S.C. 101, et seq. and 31 U.S.C. 9101(3). Your agency is required to incorporate this part into its internal regulations.
“Bill of lading (BOL)”, sometimes referred to as a commercial bill of lading, but includes a Government bill of lading (GBL), means the document used as a receipt of goods, a contract of carriage, and documentary evidence of title.
(2) Any demand by the TSP for amounts not included in the original bill that the TSP believes an agency owes them. This includes amounts deducted or offset by an agency; amounts previously refunded by the TSP, which is believed to be owed; and any subsequent bills from the TSP resulting from a transaction that was prepayment or post payment audited by the GSA Transportation Audits Division.
“Government Transportation Request (GTR)” (Optional Form 1169) - means a Government document used to procure passenger transportation services from a TSP. The document obligates the Government to pay for transportation services provided and is used when a Government contractor issued charge card is not.
“Privately Owned Personal Property Government Bill of Lading,” Optional Form1203, means the agency transportation document used as a receipt of goods, evidence of title, and generally a contract of carriage. It is only available for the transportation of household goods. Use of this form is mandatory for Department of Defense, but optional for other agencies.
“Transportation” means service involved in the physical movement (from one location to another) of people, household goods, and freight by a TSP or a Third Party Logistics (3 PL) entity for an agency, as well as activities directly relating to or supporting that movement. These activities are defined in 49 U.S.C. 13102.
Table 1-1 -
(a) Electronic funds transfer (EFT) (31U.S.C. 3332, etseq.). Your agency is required by statute to make all payments by EFT unless your agency receives a waiver from the Department of the Treasury.
Yes, under 31U.S.C. 3332, etseq., your agency must make all payments for goods and services via EFT (this includes goods and services ordered using charge cards).
Under 31U.S.C. 3332, etseq., your agency must obtain an account with a financial institution or approved payment agent in order to meet the statutory requirements to make all Federal payments via EFT unless your agency receives a waiver from the Department of the Treasury. To obtain a waiver, your agency must contact:
(a) Standard Form(SF)1113, Public Voucher for Transportation Charges, and SF1113-A, Memorandum Copy;
(b) Optional Form(OF)1103, Government Bill of Lading and of 1103 A Memorandum Copy (used for movement of things, both privately owned and Government property for official uses);
(d) of 1203, Privately Owned Personal Property Government Bill of Lading, and of 1203 A, Memorandum Copy (used by the Department of Defense to move private property for official transfers).
Note to §102-118.95: By March 31,2002, your agency may no longer use the GBLs (of 1103 and of 1203) for domestic shipments. After March 31,2002, your agency should minimize the use of GTRs (of 1169).
Your agency must ensure during its prepayment audit of a TSP bill that the TSP filled out the Public Vouchers, SF1113, completely including the taxpayer identification number (TIN), and standard carrier alpha code (SCAC). An SF1113 must accompany all billings.
No, your agency is not required to use a GBL and must use commercial payment practices to the maximum extent possible. Effective March 31,2002, your agency must phase out the use of the Optional Forms 1103 and 1203 for domestic shipments. After this date, your agency may use the GBL solely for international shipments.
No, however, in using commercial forms all shipments must be subject to the terms and conditions set forth for use of a bill of lading for the Government. Any other non-conflicting applicable contracts or agreements between the TSP and an agency involving buying transportation services for Government traffic remain binding. This purchase does not require a SF1113. When you are using GSA’s schedule for small package express delivery, the terms and conditions of that contract are binding.
(a) Government travel must be via the lowest cost available, that meets travel requirements; e.g.,Government contract, fare, through, excursion, or reduced one way or round trip fare. This should be done by entering the term “lowest coach” on the Government travel document if the specific fare basis is not known;
(d) Government passenger transportation documents must be in accordance with Federal Travel Regulation Chapters300 and 301 (41 CFRchapters300 and 301), and the “U.S. Government Passenger Transportation—Handbook”;
If the agency conducts prepayment audits of its transportation bills, agency transportation certifying and disbursing officers are liable for any overpayments made. If GSA has granted a waiver to the prepayment audit requirement and the agency performs a postpayment audit (31U.S.C. 3528 and 31U.S.C. 3322) neither the certifying nor disbursing officers are liable for the reasons listed in these two cited statutes.
Your agency must advise the TSP via statement of difference of any adjustment that you make either electronically or in writing within 7 days of receipt of the bill, as required by the Prompt Payment Act (31U.S.C. 3901, etseq.). This notice must include the TSP’s taxpayer identification number, standard carrier alpha code, bill number and document reference number, agency name, amount requested by the TSP, amount paid, payment voucher number, complete tender or tariff authority, the applicable rate authority and the complete fiscal authority including the appropriation.
Yes, when buying passenger transportation, your agency must reference the applicable contract on a GTR or passenger transportation document (e.g.,ticket).
For shipments bought on a TD, the TSP must submit an original properly certified GBL, PPGBL, or bill of lading attached to an SF1113, Public Voucher for Transportation Charges. The TSP must submit this package and all supporting documents to the agency paying office.
819 Taylor Street, Room6 A00
-Agency Requirements for a Transportation Prepayment Audit Program
(2) In addition to the requirements for agencies to maintain transportation records, GSA will store paid transportation bills in accordance with the General Records Schedule 9, Travel and Transportation (36 CFR Chapter XII, 1228.22). GSA will arrange for storage of any document requiring special handling, such as bankruptcy and court cases. These bills will be retained pursuant to 44 U.S.C. 3309 until claims have been settled.
(i) Require your agency’s paying office to offset, if directed by GSA's Transportation Audits Division, debts from amounts owed to the TSP within the 3 years (31 U.S.C. 3726(b));
-Agency Requirements with Transportation Service Providers
1800 F St NW, 3 rd Floor, Mail Hub 3400,
-Agency Certifying and Disbursing Officers
-Exemptions and Suspensions of the Mandatory Transportation Prepayment Audit Program
Your agency must submit a request for an exemption from the requirement to perform transportation prepayment audits by email to Audit.policy@gsa.gov, Subject Line: Prepayment Audit Exemption Request. The agency exemption request must explain in detail why the request is submitted based on cost effectiveness, public interest, or other factors the Administrator considers appropriate, such as transportation modes, dollar thresholds, adversely affecting the agency’s mission, or is not feasible (31 U.S.C. 3726(a)(2)).
(b) This suspension determination is based on identification of a systematic or frequent failure of the agency's transportation prepayment audit program to–
(2) Abide by the terms of the Prompt Payment Act (31 U.S.C. 3901, et seq.)
(a) The following information must be annotated on all TDs and bills that have completed your agency’s prepayment audit for submission to GSA Transportation Audits Division:
Table 1-1 - Time Limits on Actions Taken by TSP
6years 28U.S.C. 2401, 2501
3years 49U.S.C.14705(f)
2years 46U.S.C. 745
Table 1-1 - (a) Time Limits on Actions Taken by the Federal Government Against TSPs
49 U.S.C.11705
49 U.S.C.14705(f)
(3) Freight Forwarders subject to the IC Act
(4) Water (subject to the IC Act)
(5) Water (not subject to the IC Act)
46 U.S.C. 1303(6) (if subject to Carriage of Goods by Sear Act, 46 U.S.C. 1300—1315)
Table 1-2 - (b) Time Limits on Actions Taken by the Federal Government Against TSPs Exempt From Regulation
No, interest penalties under the Prompt Payment Act, (31 U.S.C. 3901, etseq.), are not required when payment is delayed because of a dispute between an agency and a TSP.
(d) Deductions made to a TSP claim by the Government under (31 U.S.C. 3726.
Yes, interest under the Prompt Payment Act (31 U.S.C. 3901, etseq.) begins 30 days after certification for payment by GSA.
(a) An agency must report all voluntary refunds to the GSA Audit Division (so that no Notice of Overcharge or financial offset occurs), unless other arrangements are made (e.g.,charge card refunds, etc.). These reports must be addressed to:
Generally, no, an agency must not revise or alter amounts on a GSA Form7931. The only change an agency can make to a GSA Form7931 is to change the agency financial data to a correct cite. Any GSA Form7931 that cannot be paid (e.g.,an amount previously paid), must be immediately returned to the GSA Audit Division with an explanation.
Under the Federal Claims Collection Act of 1966, as amended (31U.S.C. 3711, etseq.), the Comptroller General and the Attorney General have joint responsibility for issuing standards for your agency.
Your agency’s employees are responsible for diligently verifying the correct amount of transportation charges prior to payment (31U.S.C. 3527).
Yes, GSA will instruct one or more of your agency’s disbursing offices to deduct the amount due from an unpaid TSP’s bill. A 3-year limitation applies on the deduction of overcharges from amounts due a TSP (31U.S.C. 3726) and a 10-year limitation applies on the deduction of ordinary debts (31U.S.C. 3716).
Yes, the principles governing your agency collection procedures for reporting debts to the General Accounting Office (GAO) or the Department of Justice are found in 4 CFR part s101 through 105 and in the GAO Policy and Procedures Manual for Guidance of Federal Agencies. The manual may be obtained by writing:
The Director of the GSA Audit Division has the authority and responsibility to audit and settle all transportation related accounts (31U.S.C. 3726). The reason for this is that he or she has access to Governmentwide data on a TSP’s payments and billings with the Government. Your agency has the responsibility to correctly pay individual transportation claims.
A TSP must bill for charges claimed on a SF1113, Public Voucher for Transportation Charges, in the manner prescribed in the “U.S. Government Freight Transportation—Handbook” or the “U.S. Government Passenger Transportation—Handbook.” To get a copy of these handbooks, you may write to:
Yes, the GSA Audit Division will acknowledge each payable claim using GSA Form7931, Certificate of Settlement. The certificate will give a complete explanation of any amount that is disallowed. GSA will forward the certificate to the agency whose funds are to be charged for processing and payment.
The GSA Audit Division will furnish a GSA Form7932, Settlement Certificate, to the TSP explaining the disallowance.
Note to §102-118.630: Amounts collected by GSA are returned to the Treasurer of the United States (31U.S.C. 3726).
Yes, the Government can charge interest on an amount due from a TSP. This procedure is provided for under the Debt Collection Act (31 U.S.C. 3717), the Federal Claims Collection Standards (4 CFR part s101 through 105), and 41 CFR part 105-55.
(a) When an indebted TSP files a claim, GSA will apply all or any portion of the amount it determines to be due the TSP, to the outstanding balance owed by the TSP, under the Federal Claims Collection Standards (4 CFR part s101 through 105) and 41 CFR part 105-55;
(b) When the action outlined in paragraph (a) of this section cannot be taken by GSA, GSA will instruct one or more Government disbursing offices to deduct the amount due to the agency from an unpaid TSP’s bill. A 3-year limitation applies on the deduction of overcharges from amounts due a TSP (31U.S.C. 3726) and a 10-year limitation applies on the deduction of ordinary debt (31U.S.C. 3726);
(c) When collection cannot be accomplished through either of the procedures in paragraph paragraph (a) or paragraph (b) of this section, GSA normally sends two additional demand letters to the indebted TSP requesting payment of the amount due within a specified time. Lacking a satisfactory response, GSA may place a complete stop order against amounts otherwise payable to the indebted TSP by adding the name of that TSP to the Department of the Army “List of Contractors Indebted to the United States”; and/or
(d) When collection actions, as stated in paragraph (a) through paragraph (c) of this section are unsuccessful, GSA may report the debt to the Department of Justice for collection, litigation, and related proceedings, as prescribed in 4 CFR part s101 through 105.
Yes, a TSP may file an administrative claim involving collection actions resulting from the transportation audit performed by the GSA directly with the GSA Audit Division. Any claims submitted to GSA will be considered “disputed claims” under section4(b) of the Prompt Payment Act (31U.S.C. 3901, etseq.). The TSP must file all other transportation claims with the agency out of whose activities they arose. If this is not feasible (e.g.,where the responsible agency cannot be determined or is no longer in existence) claims may be sent to the GSA Audit Division for forwarding to the responsible agency or for direct settlement by the GSA Audit Division. Claims for GSA processing must be addressed to:
Yes, a TSP desiring a review of a settlement action taken by the Administrator of General Services may request a review by the Civilian Board of Contract Appeals (CBCA) or file a claim with the United States Court of Federal Claims (28U.S.C.1491).
Yes, the CBCA must receive a request for review from the TSP within six months (not including time of war) from the date the settlement action was taken or within the periods of limitation specified in 31U.S.C. 3726, as amended, whichever is later. Address requests: