Source: https://morganhill.agendaonline.net/public/Meeting.aspx?AgencyID=163&MeetingID=79251&AgencyTypeID=1&IsArchived=False
Timestamp: 2020-08-07 12:11:54
Document Index: 216907466

Matched Legal Cases: ['§48918', '§54956', '§ 54957', '§54956', '§ 54957', '§ 54957', '§ 54957', '§ 54957']

Regular Board of Education Meeting - Closed Session 4:00 PM
August 04, 2020 6:00PM
ZOOM Topic: Board of Education Regular Meeting Time: Aug 4, 2020 04:00 PM Pacific Time (US and Canada) Join Zoom Meeting https://us02web.zoom.us/j/83871147744 Meeting ID: 838 7114 7744 One tap mobile +16699009128,,83871147744# US (San Jose) +12532158782,,83871147744# US (Tacoma) Dial by your location +1 669 900 9128 US (San Jose) +1 253 215 8782 US (Tacoma) +1 346 248 7799 US (Houston) +1 301 715 8592 US (Germantown) +1 312 626 6799 U
A.1. PUBLIC COMMENT ON CLOSED SESSION TOPICS
Members of the public may address the Board at this time regarding items on the Closed Session agenda. The Board of Education reserves the right to limit speaking time to three (3) minutes or less per individual.
A.2. ADJOURN TO CLOSED SESSION (4:00 PM)
A.3. PUPIL PERSONNEL - Student discipline Education Code §48918 (c)(K-12)
A.4. LIABILITY CLAIMS - Governmental Code Section 54956.95
A.5. CONFERENCE WITH LEGAL COUNSEL - ANTICIPATED LITIGATION - Significant exposure to litigation pursuant to paragraph (2) or (3) of subdivision (d) of Section 54956.9: one case
A.6. CONFERENCE WITH LEGAL COUNSEL - EXISTING LITIGATION - Pursuant to subdivision (a) of Government Code §54956.9
A.6.a. EL 17/18-001 v. Morgan Hill Unified School District Case No. 17CV319128
A.7. CONFERENCE WITH LABOR NEGOTIATOR (Government Code § 54957.6) Morgan Hill Classified Employees Association (MHCEA) and Morgan Hill Federation of Teachers (MHFT), Designated representative: Fawn Myers / Morgan Hill Educational Leaders Association (MHELA), Unrepresented employees, Designated representative: Steve Betando, and Superintendent, Designated representative: Karen Rezendes, Lozano Smith
A.8. CONFERENCE WITH REAL PROPERTY NEGOTIATORS (Government Code §54956.8)
A.9. PUBLIC EMPLOYEE-DISCIPLINE / DISMISSAL / RELEASE / REASSIGNMENT / COMPLAINT (Government Code § 54957 and 54957.1)
A.10. PUBLIC EMPLOYEE APPOINTMENT (Government Code § 54957) Title: Principal Ann Sobrato High School
A.11. PUBLIC EMPLOYMENT / PUBLIC EMPLOYEE PERFORMANCE EVALUATION (Government Code § 54957) Title: Superintendent
A.12. RECONVENE TO PUBLIC SESSION
B. CALL TO ORDER / PLEDGE OF ALLEGIANCE (6:00 PM)
C. INTRODUCTION OF BOARD MEMBERS AND STAFF (6:02 PM)
D. RECOGNITIONS / PRESENTATIONS (6:05 PM)
D.1. Morgan Hill Together Window Art Competition presentation
Nick Gaich, Marilyn Wendt, and Suman Ganapathy with Morgan Hill Together will present on the Window Art Competition.
Steve Betando, Superintendent
200804 Morgan Hill Together Presentation
E. ADOPTION OF AGENDA (6:15 PM)
F. APPROVAL OF CONSENT CALENDAR (6:18 PM)
Items listed under CONSENT are considered to be routine by the Board of Education and will be enacted by one motion at this time. There will be no separate discussion of these items unless a board member or citizen so requests.
G. PUBLIC COMMENT / COMMUNICATIONS (6:20 PM)
This is opportunity for communication regarding items not on the agenda. Members of the public may address the Board regarding items on the agenda immediately prior to their being discussed by the Board.
H. COMMUNICATIONS (6:30 PM)
H.1. Closed Session Action Report (Government Code § 54957.1)
H.2. Reports: Superintendent / Staff
H.3. Reports: Employee Groups: Morgan Hill Classified Employee Association / Morgan Hill Federation of Teachers / Morgan Hill Educational Leaders Association
H.4. Reports: Board Members
H.5. Calendar: Upcoming events
I. CONSENT ITEMS
I.1. BUSINESS SERVICES
I.1.a. Approve resolution agreement between the District and Department of Education Office for Civil Rights
On November 13, 2019 the District received a letter from the U.S. Department of Education Office of Civil Rights (OCR) regarding a complaint they had received on October 17, 2019. The complaint stated that the bleachers and parking lot at Live Oak High School football stadium are not accessible to individuals with disabilities. Staff has been working with OCR over the past nine months to provide the requested documentation including pictures of the football stadium, stadium entrances, and Americans with Disabilities Act (ADA) parking stalls at the campus.
Staff has conferred with legal counsel and recommends approval of OCR’s Resolution Agreement. The Resolution Agreement provides that the football stadium at Live Oak High School to comply with the federal accessibility design standard in place at the time of new construction or alteration (currently the 2010 ADA Standards for Accessible Design). Until the District starts construction or alterations of the football facility no improvements are needed.
Although the District is not required to make any ADA modifications to the stadium at this time, Staff will be modifying the bleacher seating based on recommendations from our field consultant (Verde Designs) on the home and visitor side to accommodate for one designated wheel chair accessible space and designate an area on the track for sports viewing. These modifications will be completed prior to the start of the modified 2020-2021 sports season.
The interim modifications will be funded out of Restricted Routine Repair and Maintenance. Future construction or modernization of the Live Oak stadium is not planned at this time.
Anessa Espinosa, Director Facilities
Kirsten Perez, Deputy Superintendent and Chief Financial Officer
200804 OCR MHUSD Resolution Agreement LO Stadium
I.1.b. Approve the renewal lease agreement with Child Development Center for the use of a District owned portable at Walsh Elementary School
Pursuant to Education Code 38131(b) and Board Policy 1330, the Governing Board may grant the use of school facilities or grounds for public use as long as they do not impact educational programs at the site.
Staff is requested the approval of the renewal lease agreement for Child Development Center for the use of a Walsh District owned portable.
The organization is responsible for contracting all refuge, phone, data, cable TV and internet services directly with the service providers.
Revenue generated from the lease agreement is deposited into the general fund.
200804 CDC Lease Walsh 20-21
I.1.c. Ratify agreement with Direct Energy Business, LLC for the procurement of electricity for various District sites
On June 2, 2020 the Board of Education gave approval for the Deputy Superintendent and Chief Financial Officer to sign the agreement for fixed rate pricing for electrical service with Direct Energy Business, LLC. On June 17, 2020 Staff executed the Agreement and is returning the Agreement for Board ratification.
Electric payments are paid out of the General Fund. Total cost is highly dependent on usage, but for the proceeding fiscal year the contract with Direct Energy Business LLC was approximately $236,000.
200804 DEB Agreement
I.2. EDUCATIONAL SERVICES
I.2.a. Ratify agreement with North West Evaluation Association
Morgan Hill Unified School District is entering an agreement with Northwestern Evaluation Association to continue with a districtwide assessment program for students. Services include:
Web-based Measures of Academic Progress (MAP)
MAP Growth K-12
MAP Reading Fluency ( English and Spanish)
$100,062.50 LCAP 1.5.4.A
Glen Webb, Director Curriculum, Instruction and Assessment
Pilar Vazquez-Vialva, Assistant Superintendent Educational Services
200804 NWEA
I.2.b. Ratify Memorandum of Understanding with the Santa Clara County Office of Education to provide Community School Services
The District maintains an annual contract with the Santa Clara County Office of Education, Alternative Education Division, to provide educational services to students who have been expelled from the District, or students expelled by another district who move into the MHUSD attendance boundaries.
The SCCOE Alternative Education Division offers educational placements and programs to support expelled students in moving forward with their education and eventually returning to their district of residence. Our District is reserving 15 spots to ensure access to educational services after expulsion. The majority of students from our District who attend these schools have been expelled for violations of the California Education Code section 48915, which specifically prohibits them from attending any District school.
The cost to the district for each allotment is $10,000, with a total of $150,000 for 15 students.
$150,000 from student services
Jessie Swift, Coordinator Student Services
Victoria Sorensen, Directory Equity Programs
200804 SCCOE community school services
I.2.c. Fall Back to School and Spring Open House Schedules
School sites have finalized plans for Virtual Fall Back to School nights and Spring Open House dates. Attached is the 2020-2021 schedule.
200804 BTS Open House Schedule
I.2.d. 4th Quarterly Report 2020 on Williams Uniform Complaints, April 1, 2020 – June 30, 2020, for the Morgan Hill Unified School District
Senate Bill 550 (December 2004) expanded the Uniform Complaint Procedure required of school districts to include complaints related to insufficient instructional materials, teacher vacancy or misassignment, and emergency or urgent facilities conditions, particularly those that threaten health or safety.
Commencing April 1, 2005, all districts in California are required to submit quarterly reports to their respective County Office of Education regarding Uniform Complaints received in the last quarter and the resolution of the complaint. The report must also be provided to the district’s governing board at a public meeting.
Morgan Hill Unified School District’s 4th quarterly report for 2020 is attached.
No complaints were filed in any of the subject areas.
200804 Williams Q4 Report
I.2.e. Approval of School Plans for Student Achievement
Educational Services is recommending the approval of the 2020-21 School Plans for Student Achievement which were presented at the June 16, 2020 Board meeting.
Pilar Vazquez-Viava, Assistant Superintendent Educational Services
200804 Barrett SPSA
200804 Britton SPSA
200804 Central SPSA
200804 El Toro SPSA
200804 JAMM SPSA
200804 LO SPSA
200804 Los Paseos SPSA
200804 Murphy SPSA
200804 Nordstrom SPSA
200804 PV SPSA
200804 SMG SPSA
200804 Sobrato SPSA
200804 Walsh SPSA
I.3. HUMAN RESOURCES
I.3.a. Approve personnel action to employ, re-employ, promote, reassign, accept resignation, accept retirement, and authorize related compensation
Fawn Myers, Assistant Superintendent Human Resources
200804 Personnel Order
I.3.b. Adopt resolution to observe Lincoln’s birthday holiday on February 16, 2021
Education Code 37220 requires the attached resolution. This code permits a Governing Board of a school district by the adoption of a resolution, to change the date of school closure in observance of certain holidays. The holiday to mark Lincoln’s birthday is one of those holidays identified by this Education Code citation.
The legally identified day for observance of the Lincoln holiday is February 12, 2021. The student calendar for the 2020-21 school year has been adopted with February 16, 2021 designated as the date of school closure in observance of the Lincoln holiday. This holiday is scheduled as part of the week long winter break scheduled in February. There is no fiscal impact in the adoption of this resolution.
Fawn Myers, Assistant Superintendent of Human Resources
200804 Lincoln Resolution
I.4. SUPERINTENDENT
I.4.a. Approve the minutes from the Regular Board meeting of June 16, 2020
200804 Board Meeting Minutes June 16, 2020
J. GENERAL BUSINESS - PUBLIC SESSION ITEMS FOR BOARD DISCUSSION
J.1. Update on School Reopening (6:45 PM)
MHUSD will reopen schools in the fall in Distance Learning. Distance learning from home will look different this fall as students will engage in more interactive live instruction with their teacher and classmates. Teachers will design activities and assignments that will include live instruction, small and whole group instruction, and independent work to practice skills.
J.2. Ratify Updated Memorandum of Understanding (MOU) with Morgan Hill Classified Employees Association (MHCEA) (7:20 PM)
This is an updated MOU for reassigning classified workers whose duties are otherwise impacted as a result of the numerous changes in our programs. The original MOU was signed and brought to the Board on June 16, 2020. On July 15, 2020, the District announced that instead of an in-person or hybrid plan that our educational delivery would be provided in a remote, distance environment. The attached MOU reflects an update to the reopening plan and offers flexibility to assign or reassign staffing over the next few months as we continue to evaluate the impact of our collective work flow and shift responsibilities accordingly.
MHCEA President Danielle Nunes, the MHCEA executive team, and I have met on a variety of topics related to the original MOU. We have conferred with principals, directors, and supervisors. MHCEA has held an employee meeting to answer questions and have published their own FAQs. The intent of this MOU is to avoid layoffs and have employees whose positions are affected maintain their current rate of pay and be flexibly reassigned duties in grounds, building beautification, student/family engagement, or childcare. We acknowledge our classified staff as being essential to the work we do together and have sincere appreciation in their willingness to be flexible and adapt their work assignments.
As a District, we have rapidly adjusted to the educational delivery model, and we have begun to think about NEW ways to support students and families during distance learning using the available hours of our existing site-based and District-office based staff members and to complete NEW building or grounds projects that otherwise we would not have personnel to complete.
Together, we have imagined the work that we can produce during this time of distance learning that may be different from before but that will benefit our students and the larger school community. This is an opportunity to build capacity and leadership within our classified ranks as we add value to the experiences of our students and families.
200804 MHCEA MOU
J.3. 2020-21 Enacted Budget Update (7:30 PM)
The Governor signed the 2020–21 State Budget into law on June 29, 2020. While Education Code does not specifically require that school districts revise their budgets, it does require making the revisions public if the school district decides to make revisions based on the Enacted State Budget. This year given the significant changes from the May Revision to the final Budget Act, Santa Clara County Office of Education has advised that districts prepare a 45-day Revision.
Major changes from the May Revision include:
Local Control Funding Formula. The budget agreement maintains the Local Control Funding Formula (LCFF) at its 2019–20 levels—meaning the LCFF is neither cut by the May Revision’s proposed 10% nor is it increased by the 2.31% statutory cost-of-living-adjustment. Logistically this is done by providing an inflation factor of zero to the LCFF.
Deferrals. Instead of imposing cuts to the LCFF, lawmakers rely on K–12 apportionment deferrals totaling approximately $12 billion. The budget agreement provides that, if they materialize, the first call on new federal funds will restore deferrals above the May Revision’s $5.4 billion proposal.
Learning Loss Mitigation Funding. The agreement provides a significant, offsetting source of one-time revenue in federal Coronavirus Aid, Relief, and Economic Security Act and other funds, primarily to address student learning loss as a result of the health pandemic.
ADA Hold Harmless Provision, Distance Learning Standards, and Learning Continuity and Attendance Plans. Given the uncertain trajectory of the coronavirus, along with the absence of effective therapies and a vaccine, LEAs and lawmakers anticipate that schools could be shuttered once again, warranting provisions to protect LEAs from state funding losses.
Special Education. As proposed by Governor Newsom in January and updated in May, special education funding will be moving to a new funding formula in 2020–21 and receive a significant ongoing funding increase of $545 million in the process. Funding will now be calculated at the LEA level, but funds will continue to flow through the SELPA structure. LEAs will generate at least $625 per ADA and those LEAs within SELPAs currently funded above this level will be held harmless.
CalSTRS and CalPERS. Trailer bill language in AB 84 details the state investment to buydown employer contribution rates for the California State Teachers’ Retirement System (CalSTRS) and the California Public Employee’s Retirement System in 2020–21.
200804 State Enacted Budget Presentation
J.4. Approve 45-Day Budget Revision for 2020-21 (7:40 PM)
The Governor signed the 2020–21 State Budget into law on June 29, 2020. While Education Code does not specifically require that school districts revise their budgets, it does require making the revisions public if the school district decides to make revisions based on the Enacted State Budget.
Education Code Section 42127(i)(4) states that, “Not later than 45 days after the Governor signs the annual Budget Act, the school district shall make available for public review any revisions in revenues and expenditures that it has made to its budget to reflect the funding made available by that Budget Act.”
This year given the significant changes from the May Revision to the final Budget Act, Santa Clara County Office of Education has advised that districts prepare a 45-day Revision.
Victoria Knutson, Director Fiscal Services
200804 45 Day
200820 45 Day Revision Summary
J.5. Approve Provisional Internship Permit for certificated employee (8:00 PM)
The California Commission on Teacher Credentialing issues the Provisional Internship Permit (PIP) which provides applicants additional time to meet the subject matter competence requirement(s) needed to enter an internship program. A District may request a PIP only after a diligent search has been conducted and a fully credentialed teacher could not be found. The PIP is issued for one (1) year and is not renewable. All requests for a PIP must be presented to the Governing Board of a public school district for approval. Every PIP request that is submitted to the Commission on Teacher Credentialing must also include verification that a notice of intent to employ the named applicant has been made public.
Despite increasing the pipeline with internal candidates, attending a limited number of recruiting fairs, and posting positions on EdJoin, Indeed, LinkedIn, MHUSD website, and on our partner universities’ job boards, the District has not received enough fully credentialed applicants to fill the vacant position in math.
In anticipation of needing to fill vacancies with short-term permits in high-needs areas such as math, the District has already submitted a Declaration of Need with the Santa Clara County Office of Education. With the Declaration on file, the District will prepare our candidate to apply for her PIP.
Our candidate is Sabrina Seery, who is interested in filling a vacancy in high school level math. She has the requisite number of undergraduate units in math and meets other qualifications to apply for the permit. Sabrina worked as a long term substitute teacher at Live Oak High School from March through June this past spring semester. She enjoys working with students and has appreciated the support of other teachers at Live Oak. Sabrina is preparing to enter a credential program. With a PIP, she will be able to teach math full time and pursue her credential work. She is eager to continue working with the students at Live Oak High School for the 2020-21 school year.
As part of our Intern Mentoring Program, Morgan Hill Unified will provide an experienced mentor teacher to Sabrina to provide additional support, training, and professional learning while she is in her credential program. Approving Sabrina for a Provisional Internship Permit will allow her time to complete all of her credentialing requirements.
Allocated in projected budget
J.6. California High Speed Rail preliminary environmental justice enhancements (8:10 PM)
As a result of the public's concern regarding the quality of the physical environment, federal and state governments have enacted legislation to safeguard the environment and protect the health and safety of the public. Through governmental enforcement of those laws, considerable progress toward the goal of a clean, safe, and healthful environment. However, in recent years, there has been an increasing awareness that the burdens of a polluted environment are borne disproportionately by members of minority and low-income communities.
In the wake of these studies, a growing number of citizens have begun to examine the causes and effects of this distribution of environmental burdens and to advocate policies that will either cease or reduce such environmental hazards, if possible, or distribute such burdens fairly. That movement has come to be identified by the term "environmental justice." Environmental Justice (EJ) addresses the unequal environmental burden often borne by minority and low-income populations.
Implementation of environmental justice principles in how the California High-Speed Rail Authority (Authority) plans, designs, and delivers the high-speed rail projects means that the Authority recognizes the potential social and environmental impacts that project activities may have on certain segments of the public. The Authority has included environmental justice considerations in its planning for the statewide high-speed train system since 2000, when it commenced a programmatic environmental review process. The Federal Railroad Administration (FRA) advised the Authority to follow the best practices of the Federal Transit Administration (FTA) Circular 4703. 1 Environmental Justice Policy Guidance for Federal Transit Administration Recipients in preparation of the Authority's Environmental Justice Guidance.
The Authority's Environmental Justice Guidance promotes the incorporation of EJ considerations into its programs, policies, and activities to mitigate disproportionate adverse impacts, particularly on minority and low-income populations. The Authority emphasizes the fair treatment and meaningful involvement of people of all races, cultures, and income levels, including minority and low-income populations, from the early stages of transportation planning and investment decision-making through design, construction, operations and maintenance.
Preliminary Enhancement Ideas
In Fall 2019, District staff worked with the Authority to develop potential community enhancement projects. Based on the Environmental Justice Evaluation and Selection Criteria, the Authority’s environmental team provided a preliminary evaluation of the enhancement ideas to the District for review and feedback. The District is in the process of reviewing the evaluations, however, clarification will be requested due to discrepancies and misinformation in the preliminary documents. The Authority has requested that the District submit feedback on the preliminary evaluation prior to August 14, 2020.
After the feedback is incorporated, the enhancements will be circulated to interested community members/groups for review and discussion in Fall 2020. Thereafter it will be integrated in the final enhancements report contained within the Final Environmental Impact Report/Statement.
200804 Draft EIR
200804 EJ Enhancements Evaluation and Selection Criteria
200804 EJ Enhancements Phase 2 Meetings Slide Deck_Morgan Hill USD
200804 Studies
J.7. New business: future agenda items / recognitions (8:25 PM)
K. PUPIL DISCIPLINE
L. ADJOURNMENT (8:35 PM)
The next REGULAR meeting of the Board of Education is scheduled for Tuesday, August 18, 2020 with Open Session beginning at 6:00pm. The agenda will be available on the District's website by 5:00pm Friday, August 14, 2020.
Published: July 31, 2020, 4:10 PM