Source: https://load-logistics.com/fmcsa-eld-mandate-info/
Timestamp: 2019-07-16 06:48:08
Document Index: 719838812

Matched Legal Cases: ['§ 390', '§ 395', '§ 395', '§ 395', '§ 390', '§ 395', '§ 395', '§ 395', '§ 395', '§ 395', '§ 395', '§ 395', '§ 395', '§ 395', '§ 395', 'art 395']

FMCSA ELD Mandate Info ⋆ Load Logistics TMS system
The (FMCSA ELD Mandate Info) items listed below are in no way to be construed as the ENTIRE mandate.
The items listed below are simply a summary of the most frequently asked questions based on calls to our office.
As more inquiries are received, we will update the list below.
IMPORTANT ELD UPDATE
The FMCSA previously stated that pre-2000 vehicles would be exempt based on the Vehicle Identification Number (VIN). However, the agency has recently clarified this exemption.
“As a motor carrier, you will have 8 days from notification to replace your non compliant device with a compliant one.
This is the same time allowed to take action on ELDs that need to be repaired, replaced, or serviced. In the event of a widespread issue, FMCSA will work with affected motor carriers to establish a reasonable time frame for replacing non-compliant devices with ELDs that meet the requirements.”
REFERENCE: https://www.fmcsa.dot.gov/faq/what-happens-if-electronic-logging-device-eld-found-be-non-compliant-after-it-use
Link to ELD FAQs published by the FMCSA
MANDATE EXCERPTS
(b) All records and documents required by this subchapter which are maintained at a regional office or driver work-reporting location shall be made available for inspection upon request by a special agent or authorized representative of the Federal Motor Carrier Safety Administration at the motor carrier’s principal place of business or other location specified by the agent or representative within 48 hours after a request is made. Saturdays, Sundays, and Federal holidays are excluded from the computation of the 48-hour period of time.
(1) Except for a private motor carrier of passengers (nonbusiness), as defined in § 390.5 of this subchapter, a motor carrier subject to the requirements of this part must require each driver used by the motor carrier to record the driver’s duty status for each 24-hour period using the method prescribed in paragraphs (a)(1)(i) through (iv) of this section, as applicable.
(ii) A motor carrier that installs and requires a driver to use an automatic onboard recording device in accordance with § 395.15 before December 18, 2017 may continue to use the compliant automatic on-board recording device no later than December 16, 2019.
(A) A motor carrier may require a driver to record the driver’s duty status manually in accordance with this section, rather than require the use of an ELD, if the driver is operating a commercial motor vehicle:
(2) In a driveaway-towaway operation in which the vehicle being driven is part of the shipment being delivered; or
(3) That was manufactured before model year 2000.
(B) The record of duty status must be recorded in duplicate for each 24-hour period for which recording is required. The duty status shall be recorded on a specified grid, as shown in paragraph (g) (see TABLE 4 below) of this section. The grid and the requirements of paragraph (d) of this section may be combined with any company form.
(B) Using an automatic on-board recording device that meets the requirements of § 395.15; or
(1) No driver or motor carrier may make a false report in connection with a duty status.
(k) Retention of driver’s record of duty status and supporting documents.
(1) A motor carrier shall retain records of duty status and supporting documents required under this part for each of its drivers for a period of not less than 6 months from the date of receipt.
(a) Effective date. This section takes effect December 18, 2017.
(b) Submission of supporting documents to motor carrier. Except drivers for a private motor carrier of passengers (nonbusiness), a driver must submit to the driver’s employer the driver’s supporting documents within 13 days of either the 24-hour period to which the documents pertain or the day the document comes into the driver’s possession, whichever is later.
§ 395.22 Motor carrier responsibilities—In general.
(4) A supply of blank driver’s records of duty status graph-grids sufficient to record the driver’s duty status and other related related information for a minimum of 8 days.
(i) Record backup and security.
(1) A motor carrier must retain for 6 months a back-up copy of the ELD records on a device separate from that on which the original data are stored.
(2) A motor carrier must retain a driver’s ELD records so as to protect a driver’s privacy in a manner consistent with sound business practices.
(j) Record production. When requested by an authorized safety official, a motor carrier must produce ELD records in an electronic format either at the time of the request or, if the motor carrier has multiple offices or terminals, within the time permitted under § 390.29 of this subchapter.
§ 395.24 Driver responsibilities—In general.
(a) In general. A driver must provide the information the ELD requires as prompted by the ELD and required by the motor carrier.
(b) Driver’s duty status. A driver must input the driver’s duty status by selecting among the following categories available on the ELD:
(1) ‘‘Off duty’’ or ‘‘OFF’’ or ‘‘1’’
(2) ‘‘Sleeper berth’’ or ‘‘SB’’ or ‘‘2’’, to be used only if sleeper berth is used;
(3) ‘‘Driving’’ or ‘‘D’’ or ‘‘3’’; or
(4) ‘‘On-duty not driving’’ or ‘‘ON’’ or ‘‘4’’.
(c) Miscellaneous data.
(1) A driver must manually input the following information in the ELD:
(i) Annotations, when applicable
(ii) Driver’s location description, when prompted by the ELD; and
(iii) Output file comment, when directed by an authorized safety officer.
(2) A driver must manually input or verify the following information on the ELD:
(i) Commercial motor vehicle power unit number;
(ii) Trailer number(s), if applicable;
(iii) Shipping document number, if applicable.
(d) Driver use of ELD. On request by an authorized safety official, a driver must produce and transfer from an ELD the driver’s hours-of-service records in accordance with the instruction sheet provided by the motor carrier.
(a) In general. An ELD provides the following functions and automatically records the data elements listed in this section in accordance with the requirements contained in appendix A to subpart B of this part.
(b) Data automatically recorded. The ELD automatically records the following data elements:
(c) Change of duty status. When a driver indicates a change of duty status under § 395.24(b), the ELD records the data elements in paragraphs (b)(1) through (8) of this section.
(d) Intermediate recording.
(e) Change in special driving category.If a driver indicates a change in status under § 395.28(a)(2), the ELD records the data elements in paragraphs (b)(1) through (8) of this section.
(f) Certification of the driver’s daily record. The ELD provides a function for recording the driver’s certification of the driver’s records for every 24-hour period. When a driver certifies or recertifies the driver’s records for a given 24-hour period under § 395.30(b)(2), the ELD records the date, time and driver identification data elements in paragraphs (b)(1), (2), and (6) of this section.
(g) Log in/log out. When an authorized user logs into or out of an ELD, the ELD records the data elements in paragraphs (b)(1) and (2) and (b)(4) through (8) of this section.
(h) Engine power up/shut down. When a commercial motor vehicle’s engine is powered up or powered down, the ELD records the data elements in paragraphs (b)(1) through (8) of this section.
(i) Authorized personal use. If the record is created during a period when the driver has indicated authorized personal use of a commercial motor vehicle, the data element in paragraph (b)(3) of this section is logged with a single decimal point resolution (approximately within a 10-mile radius).
(j) Malfunction and data diagnostic event. When an ELD detects or clears a malfunction or data diagnostic event, the ELD records the data elements in paragraphs (b)(1) and (2) and (b)(4) through (8) of this section.
§ 395.34 ELD malfunctions and data diagnostic events.
(a) Recordkeeping during ELD malfunctions. In case of an ELD malfunction, a driver must do the following:
(1) Note the malfunction of the ELD and provide written notice of the malfunction to the motor carrier within 24 hours;
(2) Reconstruct the record of duty status for the current 24-hour period and the previous 7 consecutive days, and record the records of duty status on graph-grid paper logs that comply with § 395.8, unless the driver already possesses the records or the records are retrievable from the ELD and;
(3) Continue to manually prepare a record of duty status in accordance with § 395.8 until the ELD is serviced and brought back into compliance with this subpart.
(b) Inspections during malfunctions. When a driver is inspected for hours of service compliance during an ELD malfunction, the driver must provide the authorized safety official the driver’s records of duty status manually kept as specified under paragraphs (a)(2) and (3) of this section.
(c) Driver requirements during ELD data diagnostic events. If an ELD indicates that there is a data inconsistency that generates a data diagnostic event, the driver must follow the motor carrier’s and ELD provider’s recommendations in resolving the data inconsistency.
(d) Motor carrier requirements for repair, replacement, or service.
(1) If a motor carrier receives or discovers information concerning the malfunction of an ELD, the motor carrier must take actions to correct the malfunction of the ELD within 8 days of discovery of the condition or a driver’s notification to the motor carrier, whichever occurs first.
(2) A motor carrier seeking to extend the period of time permitted for repair, replacement, or service of one or more ELDs shall notify the FMCSA Division Administrator for the State of the motor carrier’s principal place of business within 5 days after a driver notifies the motor carrier under paragraph (a)(1) of this section. Each request for an extension under this section must be signed by the motor carrier and must contain:
(i) The name, address, and telephone number of the motor carrier representative who files the request;
(ii) The make, model, and serial number of each ELD;
(iii) The date and location of each ELD malfunction as reported by the driver to the carrier; and
(iv) A concise statement describing actions taken by the motor carrier to make a good faith effort to repair, replace, or service the ELD units, including why the carrier needs additional time beyond the 8 days provided by this section.
(3) If FMCSA determines that the motor carrier is continuing to make a good faith effort to ensure repair, replacement, or service to address the malfunction of each ELD, FMCSA may allow an additional period.
(4) FMCSA will provide written notice to the motor carrier of its determination. The determination may include any conditions that FMCSA considers necessary to ensure hours-of-service compliance. The determination shall constitute a final agency action.
(5) A motor carrier providing a request for extension that meets the requirements of paragraph (d)(2) of this section is deemed in compliance with § 395.8(a)(1)(i) and (a)(2) until FMCSA makes an extension determination under this section, provided the motor carrier and driver continue to comply with the other requirements of this section.
§ 395.36 Driver access to records.
(a) Records on ELD. Drivers must be able to access their own ELD records. A motor carrier must not introduce a process that would require a driver to go through the motor carrier to obtain copies of the driver’s own ELD records if such records exist on or are automatically retrievable through the ELD operated by the driver.
(b) Records in motor carrier’s possession. On request, a motor carrier must provide a driver with access to and copies of the driver’s own ELD records unavailable under paragraph (a) of this section during the period a motor carrier is required to retain the records under § 395.8(k).
(a) An ELD must be integrally synchronized with the engine of the CMV. Engine synchronization for purposes of ELD compliance means the monitoring of the vehicle’s engine operation to automatically capture the engine’s power status, vehicle’s motion status, miles driven value, and engine hours value when the CMV’s engine is powered.
(b) An ELD used while operating a CMV that is a model year 2000 or later model year, as indicated by the vehicle identification number (VIN), that has an engine electronic control module (ECM) must establish a link to the engine ECM when the CMV’s engine is powered and receive automatically the engine’s power status, vehicle’s motion status, miles driven value, and engine hours value through the serial or Control Area Network communication protocols supported by the vehicle’s engine ECM. If the vehicle does not have an ECM, an ELD may use alternative sources to obtain or estimate these vehicle parameters with the listed accuracy requirements under section 4.3.1 of this appendix. ** Amended Sept. 15, 2017 **
4.3.1.1. Engine Power Status.
An ELD must be powered and become fully functional within 1 minute of the vehicle’s engine receiving power and must remain powered for as long as the vehicle’s engine stays powered.
4.3.1.2. Vehicle Motion Status.
(3) An ELD’s set speed threshold for determination of the in-motion state for the purpose of this section must not be configurable to greater than 5 miles per hour.
(b) If an ELD is required to have a link to the vehicle’s engine ECM, vehicle speed information must be acquired from the engine ECM. Otherwise, vehicle speed information must be acquired using an independent source apart from the positioning services described under section 4.3.1.6 of this appendix and must be accurate within ±3 miles per hour of the CMV’s true ground speed for purposes of determining the in-motion state for the CMV.
(a) An ELD must monitor vehicle miles as accumulated by a CMV over the course of an ignition power on cycle (accumulated vehicle miles) and over the course of CMV’s operation (total vehicle miles). Vehicle miles information must use or must be converted to units of whole miles.
(b) If the ELD is required to have a link to the vehicle’s engine ECM as specified in section 4.2 of this appendix:
(1) The ELD must monitor the engine ECM’s odometer message broadcast and use it to log total vehicle miles information; and
(2) The ELD must use the odometer message to determine accumulated vehicle miles since engine’s last power on instance.
(c) If the ELD is not required to have a link to the vehicle’s engine ECM as specified in section 4.2 of this appendix, the accumulated vehicle miles indication must be obtained or estimated from a source that is accurate to within ±10% of miles accumulated by the CMV over a 24-hour period as indicated on the vehicle’s odometer display.
(a) An ELD must monitor engine hours of the CMV over the course of an ignition power on cycle (elapsed engine hours) and over the course of the total engine hours of the CMV’s operation. Engine hours must use or must be converted to hours in intervals of a tenth of an hour.
(b) If an ELD is required to have a link to the vehicle’s engine ECM, the ELD must monitor the engine ECM’s total engine hours message broadcast and use it to log total engine hours information. Otherwise, engine hours must be obtained or estimated from a source that monitors the ignition power of the CMV and must be accurate within ±0.1 hour of the engine’s total operation within a given ignition power on cycle.
(e) Measurement accuracy combined with the reporting precision requirement implies that position reporting accuracy will be on the order of ±1mile of absolute position of the CMV during the course of a CMV’s commercial operation.
(f) During periods of a driver’s indication of personal use of the CMV, the measurement reporting precision requirement is reduced to tenths of a degree (i.e., a decimal point and single decimal place) as further specified in section 4.7.3 of this appendix.
The vehicle identification number (VIN) for the power unit of a CMV must be automatically obtained from the engine ECM and recorded if it is available on the vehicle databus.
4.3.2. Driver’s Manual Entries
(a) An ELD must prompt the driver to input information into the ELD only when the CMV is stationary and driver’s duty status is not on-duty driving, except for the condition specified in section 4.4.1.2 of this appendix.
(b) If the driver’s duty status is driving, an ELD must only allow the driver who is operating the CMV to change the driver’s duty status to another duty status.
4.3.2.1. Driver’s Entry of Required Event Data Fields
(a) An ELD must provide a means for a driver to enter information pertaining to the driver’s ELD records manually, e.g., CMV power unit number, as specified in section 7.4 of this appendix; trailer number(s), as specified in section 7.42; and shipping document number, as specified in section 7.39.
4.3.2.2. Driver’s Status Inputs
4.3.2.2.1. Driver’s Indication of Duty Status
(a) An ELD must provide a means for the authenticated driver to select a driver’s duty status.
4.3.2.2.2. Driver’s Indication of Situations Impacting Driving Time Recording
(d) The ELD must prompt the driver to enter an annotation upon selection of a category from Table 2 (pg 103) of this appendix and record the driver’s entry.
(e) A driver’s indication of special driving situation must reset to none if the ELD or CMV’s engine goes through a power off cycle (ELD or CMV’s engine turns off and then on) except if the driver has indicated authorized personal use of CMV. If the driver has indicated authorized personal use of the CMV, the ELD must require confirmation of continuation of the authorized personal use of CMV condition by the driver. If not confirmed by the driver and the vehicle is in motion, the ELD must default to none.
4.3.2.4. Driver’s Data Transfer Initiation Input
(a) An ELD must provide a standardized single-step driver interface for compilation of driver’s ELD records and initiation of the data transfer to authorized safety officials when requested during a roadside inspection.
4.3.2.5. Driver’s Entry of an Output File Comment
(a) An ELD must have the capability to convert and track date and time captured in UTC standard to the time standard in effect at driver’s home terminal, taking the daylight savings time changes into account by using the parameter ‘‘Time Zone Offset from UTC’’ as specified in section 7.41 of this appendix.
(b) An ELD must record the driver’s record of duty status using the time standard in effect at the driver’s home terminal for a 24-hour period beginning with the time specified by the motor carrier for that driver’s home terminal.
(c) The data element ‘‘Time Zone Offset from UTC’’ must be included in the ‘‘Driver’s Certification of Own Records’’ events as specified in section 4.5.1.4 of this appendix.
4.5.1.1. Event: Change in Driver’s Duty Status
When a driver’s duty status changes, the ELD must associate the record with the driver, the record originator—if created during an edit or entry—the vehicle, the motor carrier, and the shipping document number and must include the following data elements:
(a) < Event Sequence ID Number > as described in section 7.24 of this appendix;
(b) < Event Record Status > as described in section 7.23;
(c) < Event Record > Origin as described in section 7.22;
(d) < Event Type > as described in section 7.25;
(e) < Event Code > as described in section 7.20;
(f) < {Event} Date > as described in section 7.8;
(g) < {Event} Time > as described in section 7.40;
(h) < {Accumulated} Vehicle Miles > as described in section 7.43;
(i) < {Elapsed} > Engine Hours as described in section 7.19;
(l) < Distance Since Last Valid Coordinates > as described in section 7.9;
(m) < Malfunction Indicator Status {for ELD} > as described in section 7.35;
(n) < Data Diagnostic Event Indicator Status {for Driver} > as described in section 7.7;
(o) < {Event} > Comment/Annotation as described in section 7.6;
(p) < Driver’s Location Description > as described in section 7.12; and
(q) < Event Data Check Value > as described in section 7.21.
(a) The printout and display must show reports for the inspected driver’s profile and the unidentified driver profile separately. If there are no unidentified driver records existing on the ELD for the current 24-hour period and for any of the previous 7 consecutive days, an ELD does not need to print or display unidentified driver records for the authorized safety official. Otherwise, both reports must be printed or displayed and provided to the authorized safety official.
HEADER (log book Header data):
Date: < Date {of Record} >
24-hour Starting Time, Time Zone Offset from UTC: < 24-Hour Period Starting Time >, < Time Zone Offset from UTC >
Carrier: < Carrier’s USDOT number >,< Carrier Name >
Driver Name: < {Driver} Last Name >, < {Driver} First Name >
Driver ID: < ELD username { for the driver } >
Driver License State < {Driver} Driver License Issuing State >
Driver License Number: < {Driver} Driver License Number >
Co-Driver: < {Co-Driver’s} Last Name >, < {Co-Driver’s} First Name >
Co-Driver ID: < ELD username{for the co-driver} >
Current Odometer: < {Current}{Total} Vehicle Miles >
Current Engine Hours: < {Current}{Total} Engine Hours >
ELD ID: < ELD Registration ID >
ELD Provider: < Provider >
Truck Tractor ID: < CMV Power Unit Number >
Truck Tractor VIN: < CMV VIN >
Shipping ID: < Shipping Document Number >
Current Location: < {Current} Geo-location >
Unidentified Driving Records: < {Current} Data Diagnostic Event Indicator Status {for “Unidentified driving records data diagnostic” event} >
Exempt Driver Status: < Exempt Driver Configuration {for the Driver} >
ELD Malfunction Indicators: < Malfunction Indicator Status {and Malfunction Description} {for ELD} >
Driver’s Data Diagnostic Status: < Data Diagnostic Event Status {and Diagnostic Description}{for Driver} >
Date: < Date {of Printout or Display} >
Total hours < Total Hours {in working day so far} >
Off duty < Total Hours {logged in Off-duty status} >
Sleeper Berth < Total Hours {logged in Sleeper berth status} >
Driving < Total Hours {logged in Driving status} >
On duty not driving < Total Hours {logged in on-duty not driving status} >
Miles Today < Vehicle Miles {Driven Today} >
GRID (Log book detail data):
< {Event} Date >
< {Event} Time >
< Geo-Location >
< {Accumulated} Vehicle Miles >
< {Elapsed} Engine Hours >
< Event Record Status >
< Event Record Origin >
Example of NEW Log Book Format (TABLE 4)
Appendix A to Subpart B of Part 395—ELD Registration and Certification
(b) Provider’s registration must include the following information:
5.1.2. Keeping Information Current – The ELD provider must keep the information in section 5.1.1(b) of this appendix current through FMCSA’s Web site.
5.1.3. Authentication Information – Distribution – FMCSA will provide a unique ELD registration ID, authentication key(s), authentication file(s), and formatting and configuration details required in this appendix to registered providers during the registration process.
5.2. Certification of Conformity With FMCSA Standards – A registered ELD provider must certify that each ELD model and version has been sufficiently tested to meet the functional requirements included in this appendix under the conditions in which the ELD would be used.
(6) User’s manual describing how to operate the ELD.
(7) Description of the supported and certified data transfer mechanisms and stepby-step instructions for a driver to produce and transfer the ELD records to an authorized safety official.
5.2.2. Procedure To Validate an ELD’s Authenticity – Paragraph 5.2.1(b)(9) of this appendix requires that the ELD provider identify its authentication process and disclose necessary details for FMCSA systems to independently verify the ELD authentication values included in the dataset of inspected ELD outputs. The authentication value must include a hash component that only uses data elements included in the ELD dataset and datafile. ELD authentication value must meet the requirements specified in section 7.14 of this appendix.
5.3. Publicly Available Information – Except for the information listed under paragraphs 5.1.1(b)(2), (4), and (5) and 5.2.1(b)(9) of this appendix, FMCSA will make the information in sections 5.1.1 and 5.2.1 for each certified ELD publicly available on a Web site to allow motor carriers to determine which products have been properly registered and certified as ELDs compliant with this appendix.
5.4.1. Removal Process – FMCSA may remove an ELD model or version from the list of ELDs on the FMCSA Web site in accordance with this section.
5.4.2. Notice – FMCSA shall initiate the removal of an ELD model or version from the list of ELDs on the FMCSA Web site by providing the ELD provider written notice stating:
5.4.3. Response – An ELD provider that receives notice under section 5.4.2 of this appendix may submit a response to the Director, Office of Carrier Driver, and Vehicle Safety Standards no later than 30 days after issuance of the notice of proposed removal, explaining:
ELD Mandate Summary
ELD Mandate Full Final Rule (516 pg)