Source: https://ecode360.com/9162708
Timestamp: 2019-01-21 09:48:26
Document Index: 230397260

Matched Legal Cases: ['§ 40', '§ 40', '§ 40', '§ 40', '§ 40', '§ 40', '§ 40', '§ 40', '§ 103', '§ 103']

Town of Milton, NY Procurement Policy
Ch 4 Property Tax Levy
Ch 6 Assets, Fixed
§ 40-1 Evaluation of prospective purchases.
§ 40-2 Purchases requiring formal bid.
§ 40-3 Purchases requiring written or oral quotes or proposals.
§ 40-4 Lowest responsible proposal to be awarded contract.
§ 40-5 Obtaining required number of proposals.
§ 40-6 Exceptions.
§ 40-7 Responsibility of purchasing agent.
§ 40-8 Annual review of policy.
Ch 44 Recreation Committee
Ch 66 Assemblies, Mass Public
Ch 72 Burning, Outdoor
Ch 85 Fire Prevention and Building Construction
Ch 91 Games of Chance
Ch 103 Junk and Junk Dealers
Ch 114 Mobile Homes
Ch 143 Sewers and Water
Ch 146 Smoking in Town Facilities
Ch 149 Solid Waste and Littering
Ch 150 Storm Sewers
Ch 151 Stormwater Management and Erosion and Sediment Control
Ch 152 Street and Highway Specifications
Ch 162 Town Center District
Ch 167 Vehicles, Abandoned and/or Unregistered
Ch 169 Vehicles, Prohibition of
[HISTORY: Adopted by the Town Board of the Town of Milton 1-6-1992. Amendments noted where applicable.]
Every prospective purchase of goods or services shall be evaluated to determine the applicability of General Municipal Law § 103. Every Town officer, board department head or other personnel with the requisite purchasing authority (hereinafter "purchaser") shall estimate the cumulative amount of the items of supply or equipment needed in a given fiscal year. That estimate shall include the canvass of other Town departments and past history to determine the likely yearly value of the commodity to be acquired. The information gathered and conclusions reached shall be documented and kept with the file or other documentation supporting the purchase activity.
[Amended 5-5-2011 by L.L. No. 1-2011]
All purchases of supplies or equipment which will exceed $20,000 in the fiscal year or public works contracts over $35,000 shall be formally bid pursuant to § 103 of the General Municipal Law.
Less than $20,000 but greater than $5,000 require a written request for a proposal (RFP) and written/fax quotes from three vendors.
Five thousand dollars or less, but greater than $50, require an oral request for the goods and oral/fax quotes from two vendors.
Less than $35,000 but greater than $10,000, require a written RFP and fax/proposals from three contractors.
Ten thousand dollars or less, but greater than $3,000, require a written RFP and fax/proposals from two contractors.
Three thousand dollars or less are left to the discretion of the purchaser.
Any written RFP shall describe the desired goods and quantity and the particulars of delivery. The purchaser shall compile a list of all vendors from whom written/fax/oral quotes have been requested and the written/fax/oral quotes offered.
The lowest responsible proposal or quote shall be awarded the purchase or public works contract unless the purchaser prepares a written justification providing reasons why it is in the best interest of the Town and its taxpayers to make an award to other than the lowest bidder. If a bidder is not deemed responsible, facts supporting that judgment shall also be documented and filed with the record supporting the procurement.
The central purchasing agent will be responsible for all quotes and documentations of purchases.