Source: https://www.federalregister.gov/documents/2011/03/08/2011-4660/department-of-education-acquisition-regulation
Timestamp: 2018-08-18 05:18:26
Document Index: 316040601

Matched Legal Cases: ['ARTS 3400', 'ART 3403', 'art 3403', 'art 3403', 'art 3403', 'art 3403', 'art 3403', 'art 3405', 'ART 3406', 'art 3406', 'art 3406', 'ART 3408', 'art 3408', 'ART 3412', 'art 3412', 'art 3412', 'ART 3413', 'art 3413', 'ART 3414', 'art 3414', 'ART 3419', 'art 3419', 'art 3419', 'ART 3422', 'art 3422', 'ART 3425', 'art 3425', 'ART 3427', 'art 3427', 'ART 3428', 'art 3428', 'ART 3432', 'ART 3433', 'art 3433', 'ART 3437', 'art 3437', 'art 3437', 'art 3437', 'ART 3439', 'art 3439', 'ART 3442', 'art 3442', 'art 3442', 'ART 3443', 'art 3443', 'ART 3445', 'art 3445', 'ART 3447', 'art 3447', 'art 3447', 'art 79', 'art 73', 'art 3412', 'art 31', 'art 74', 'art 3417', 'art 13', 'art 3422', 'art 97', 'art 37', 'art 9']

Federal Register :: Department of Education Acquisition Regulation
A Rule by the Education Department on 03/08/2011
These regulations are effective May 9, 2011.
12795-12815 (21 pages)
Docket ID ED-2010-OCFO-0015
1890-AA16
List of Subjects in 48 CFR Chapter 34
CHAPTER 34—DEPARTMENT OF EDUCATION ACQUISITION REGULATION
PARTS 3400 TO 3499
PART 3403—IMPROPER BUSINESS PRACTICES AND PERSONAL CONFLICTS OF INTEREST
Subpart 3403.1—Safeguards
Subpart 3403.2—Contractor Gratuities to Government Personnel
Subpart 3403.3—Reports of Suspected Antitrust Violations
Subpart 3403.4—Contingent Fees
Subpart 3403.6—Contracts with Government Employees or Organizations Owned or Controlled by Them
Subpart 3405.2—Synopses of Proposed Contract ActionsStart Printed Page 12800
PART 3406—COMPETITION REQUIREMENTS
Subpart 3406.3—Other Than Full and Open Competition
Subpart 3406.5—Competition Advocates
PART 3408—REQUIRED SOURCES OF SUPPLIES AND SERVICES
Subpart 3408.8—Acquisition of Printing and Related Supplies
PART 3412—ACQUISITION OF COMMERCIAL ITEMS
Subpart 3412.2—Special Requirements for the Acquisition of Commercial Items
Subpart 3412.3—Solicitation Provisions and Contract Clauses for the Acquisition of Commercial Items
PART 3413—SIMPLIFIED ACQUISITION PROCEDURES
Subpart 3413.3—Simplified Acquisition Methods
PART 3414—SEALED BIDDING
Subpart 3414.4—Opening of Bids and Award of Contract
PART 3419—SMALL BUSINESS PROGRAMS
Subpart 3419.2—Policies
Subpart 3419.5—Set-Asides for Small Business
PART 3422—APPLICATION OF LABOR LAWS TO GOVERNMENT ACQUISITIONS
Subpart 3422.10—Service Contract Act of 1965, as Amended
PART 3425—FOREIGN ACQUISITION
Subpart 3425.1—Buy American Act—Supplies
PART 3427—PATENTS, DATA, AND COPYRIGHTS
Subpart 3427.4—Rights in Data and Copyrights
PART 3428—BONDS AND INSURANCE
Subpart 3428.3—Insurance
PART 3432—CONTRACT FINANCING
PART 3433—PROTESTS, DISPUTES, AND APPEALS
Subpart 3433.1—Protests
PART 3437—SERVICE CONTRACTING
Subpart 3437.1—Service Contracts—General
Subpart 3437.2—Advisory and Assistance Services
Subpart 3437.6—Performance-Based Acquisition
PART 3439—ACQUISITION OF INFORMATION TECHNOLOGY
Subpart 3439.70—Department Requirements for Acquisition of Information Technology
PART 3442—CONTRACT ADMINISTRATION AND AUDIT SERVICES
Subpart 3442.70—Contract Monitoring
Subpart 3442.71—Accessibility of Meetings, Conferences, and Seminars to Persons with Disabilities
PART 3443—CONTRACT MODIFICATIONS
Subpart 3443.1—General
PART 3445—GOVERNMENT PROPERTY
Subpart 3445.4—Contractor Use and Rental of Government Property
PART 3447—TRANSPORTATION
Subpart 3447.7—Foreign TravelStart Printed Page 12807
Subpart 3447.7—Foreign Travel
Contracting officer′s Representative (COR) (MAR 2011)
Award-Term (MAR 2011)
https://www.federalregister.gov/d/2011-4660 https://www.federalregister.gov/d/2011-4660
Start Preamble Start Printed Page 12796
Office of the Chief Financial Officer, Department of Education (Department).
The Secretary reissues the Department of Education Acquisition Regulation (EDAR) in order to update it to accurately implement the current Federal Acquisition Regulation (FAR) and Department policies.
Nicole Evans. Telephone: (202) 245-6172 or via Internet: Nicole.Evans@ed.gov.
Individuals with disabilities may obtain this document in an accessible format (e.g., braille, large print, audiotape, or computer diskette) on request to the contact person listed in this section.
On August 23, 2010, the Secretary published a notice of proposed rulemaking (NPRM) in the Federal Register (75 FR 51884) to reissue the Department of Education Acquisition Regulation (EDAR). In the preamble to the NPRM, on pages 51884 through 51891, the Secretary discussed how the proposed regulations would update the EDAR to accurately implement the current Federal Acquisition Regulation (FAR) and Department policies.
After the public comment period ended, the Department's contact phone number for issues relating to human subjects changed, so we have updated this phone number in the clause at 3452.224-71, Notice about research activities involving human subjects, and the clause at 3452.224-72, Research activities involving human subjects. Also, we discovered a discrepancy in the regulation in 3416.470 discussing Award Term contracting and the clause prescribed in this section, 3452.216-71 Award-term. Therefore, we removed from 3416.470, Award-term contracting, the sentence, “These decisions are not subject to the Disputes clause.” We also have made some minor technical and editorial changes to the regulations.
In response to the Secretary's invitation in the NPRM, the Department did not receive any comments on the proposed regulations.
This rule has been reviewed in accordance with Executive Order 12866. Under the terms of the order, we have assessed the potential costs and benefits of this regulatory action.
The potential costs associated with this regulatory action are those resulting from statutory requirements and those we have determined as necessary for administering the EDAR effectively and efficiently.
In assessing the potential costs and benefits—both quantitative and qualitative—of this regulatory action, we have determined that the benefits of this regulatory action justify the costs.
Under the Regulatory Flexibility Act (5 U.S.C. 601, et seq., as amended by the Small Business Regulatory Flexibility Act of 1996), whenever an agency is required to publish a notice of rulemaking for any proposed or final rule, it must prepare and make available for public comment a regulatory flexibility analysis that describes the effect of the rule on small entities (i.e., small businesses, small organizations, and small government jurisdictions), unless the agency certifies that the rule will not have a significant economic impact on a substantial number of small entities. The Regulatory Flexibility Act requires Federal agencies to provide a statement of the factual basis for certifying that a rule will not have a significant impact on a substantial number of small entities. Pursuant to the Regulatory Flexibility Act, the Secretary certifies that this rule will not have a significant economic impact on a substantial number of small entities.
The rule updates the EDAR; it does not directly regulate any small entities. As a result, a regulatory flexibility analysis is not required and none has been prepared.
The EDAR is not subject to Executive Order 12372 and the regulations in 34 CFR part 79.
For the reasons discussed in the preamble, the Secretary amends title 48 of the Code of Federal Regulations by revising chapter 34 to read as follows:
ED acquisition regulation system
3401.104
3401.105
3401.105-2
3401.105-3
3401.301
3401.303
3401.304
3401.401
3401.403
3401.501
3401.501-2
3401.601
3401.602-3
3401.670
Nomination and appointment of contracting officer's representatives (CORs).
3401.670-1
3401.670-2
3401.670-3
(b) 20 U.S.C. 1018a provides the PBO with procurement authority and flexibility associated with sections (a)-(l) of the statute.
(c)(5) References and citations. The regulations in this chapter may be referred to as the Department of Education Acquisition Regulation or the EDAR. References to the EDAR are made in the same manner as references to the FAR. See FAR 1.105-2(c).
Copies of the EDAR in the Federal Register and Code of Federal Regulations (CFR) may be purchased from the Superintendent of Documents, Government Printing Office (GPO), Washington, DC 20402. An electronic version of the EDAR is available for viewing at: http://www.ed.gov/​policy/​fund/​reg/​clibrary/​edar.html.
(1) The FAR numbering illustrations at FAR 1.105-2 apply to the EDAR.
(2) The EDAR numbering system corresponds with the FAR numbering system. An EDAR citation will include the prefix “34” prior to its corresponding FAR part citation; e.g., FAR 25.108-2 would have corresponding EDAR text numbered as EDAR 3425.108-2.
(3) Supplementary material for which there is no counterpart in the FAR will be codified with a suffix beginning with “70” or, in cases of successive sections Start Printed Page 12798and subsections, will be numbered in the 70 series (i.e., 71-79). These supplementing sections and subsections will appear to the closest corresponding FAR citation; e.g., FAR 16.4 (Incentive Contracts) may be augmented in the EDAR by citing EDAR 3416.470 (Award Term) and FAR 16.403 (Fixed-price incentive contracts) may be augmented in the EDAR by citing EDAR 3416.403-70 (Award fee contracts). (Note: These citations are for illustrative purposes only and may not actually appear in the published EDAR). For example:
15 3415 3415.70
15.1 3415.1 3415.170
15.101 3415.101 3415.101-70
15.101-1 3415.101-1 3415.101-1-70
15.101-1(b) 3415.101-1(b) 3415.101-1(b)(70)
15.101-1(b)(1) 3415.101-1(b)(1) 3415.101-1(b)(1)(70)
Contracting officers must insert a clause substantially the same as the clause at 3452.201-70 (Contracting Officer's Representative (COR)), in all solicitations and contracts for which a COR will be (or is) appointed.
End Part Start Part Start Printed Page 12799
3402.101
3402.101-70
3402.201
The contracting officer must insert the clause at 3452.202-1 (Definitions—Department of Education) in all solicitations and contracts in which the clause at FAR 52.202-1 is required.
3403.101
3403.101-3
3403.203
3403.301
3403.409
Misrepresentation or violations of the covenant against contingent fees.
3403.602
The Department's regulations on standards of conduct and conflicts of interest are in 34 CFR part 73, Standards of Conduct.
(a) Suspected violations of the Gratuities clause at FAR 52.203-3 must be reported to the HCA in writing detailing the circumstances.
(b) The HCA evaluates the report with the assistance of the Designated Agency Ethics Officer. If the HCA determines that a violation may have occurred, the HCA refers the report to the SPE for disposition.
Any Departmental personnel who have evidence of a suspected antitrust violation in an acquisition must—
(1) Report that evidence through the HCA to the Office of the General Counsel for referral to the Attorney General; and
(2) Provide a copy of that evidence to the SPE.
Any Departmental personnel who suspect or have evidence of attempted or actual exercise of improper influence, misrepresentation of a contingent fee arrangement, or other violation of the Covenant Against Contingent Fees, must report the matter promptly in accordance with the procedures in 3403.203.
Exceptions under FAR 3.601 must be approved by the HCA.
3405.202
3405.203
3405.205
3405.207
3405.270
Notices to perform market surveys.
3405.502
3406.001
3406.302-5
3406.501
Authority: 5 U.S.C. 301; 41 U.S.C. 418(a) and (b); and 20 U.S.C. 1018a.
(b) FSA—This part does not apply to proposed contracts and contracts awarded based on other than full and open competition when the conditions for successive systems modules set forth in 3417.70 are utilized.
(1) Citations: 20 U.S.C. 1018a.
(2) Noncompetitive awards of successive modules for systems are permitted when the conditions set forth in 3417.70 are met.
The Competition Advocate for the Department is the Deputy Director, Contracts and Acquisitions Management.
3408.870
Printing clause.
3408.871
Authority: 44 U.S.C. 501.
The contracting officer must insert the clause at 3452.208-71 (Printing) in all solicitations and contracts other than purchase orders.
The contracting officer must insert the clause at 3452.208-72 (Paperwork Reduction Act) in all solicitations and contracts in which the contractor will develop forms or documents for public use.
3409.400
3409.406
3409.406-3
3409.407
3409.407-3
3409.502
Applicability.Start Printed Page 12801
3409.503
3409.507
3409.507-1
3409.507-2
3409.570
Certification at or below the simplified acquisition threshold.
3412.203
Start Printed Page 12802 Subpart 3412.3—Solicitation Provisions and Contract Clauses for the Acquisition of Commercial Items
3412.302
As specified in 3413.003, simplified acquisition procedures for commercial items may be used without regard to any dollar or timeframe limitations described in FAR 13.5 when acquired by the FSA and used for its purposes.
The HCA is authorized to approve waivers in accordance with FAR 12.302(c). The approved waiver may be either for an individual contract or for a class of contracts for the specific item. The approved waiver and supporting documentation must be incorporated into the contract file.
3413.000
3413.303
3413.303-5
(c)(1)(iii) FSA—FSA may use simplified acquisition procedures for commercial items without regard to any dollar or timeframe limitations described in FAR 13.5.
(iv) FSA—FSA may use simplified acquisition procedures for non-commercial items up to $1,000,000 when the acquisition is set aside for small businesses, pursuant to 3419.502.
(b) Individual purchases under blanket purchase agreements for commercial items may exceed the simplified acquisition threshold but shall not exceed the threshold for the test program for certain commercial items in FAR 13.500(a).
3414.407
3414.407-3
Authority is delegated to the HCA to make determinations under FAR 14.407-3(a) through (d).
3415.209
3415.302
Source selection objective.
3415.302-70
Two-phase source selection.
3415.605
3415.606
(a) The Freedom of Information Act (FOIA), 5 U.S.C. 552, may require ED to release data contained in an offeror's proposal even if the offeror has identified the data as restricted in accordance with the provision in FAR 52.215-1(e). The solicitation provision in 3452.215-70 (Release of restricted data) informs offerors that ED is required to consider release of restricted data under FOIA and Executive Order 12600.
(b) The contracting officer must insert the provision in 3452.215-70, in all solicitations that include a reference to FAR 52.215-1 (Instructions to Offerors—Competitive Acquisitions).
c. Any contact with employees of the Department of Education has been Start Printed Page 12803within the limits of appropriate advance guidance set forth in FAR 15.604; and
(This certification must be signed by a responsible person authorized to enter into contracts on behalf of the organization.)
(b)(1) The HCA or designee is the contact point to coordinate the receipt, control, and handling of unsolicited proposals.
(2) Offerors must direct unsolicited proposals to the HCA.
3416.303
Cost-sharing contracts.
3416.307
3416.402
Application of predetermined, formula-type incentives.
3416.402-2
3416.470
Award-term contracting.
3416.603
3416.603-3
(a) If the clause at FAR 52.216-7 (Allowable Cost and Payment) is used in a contract with a hospital, the contracting officer must modify the clause by deleting the words “Subpart 31.2 of the Federal Acquisition Regulation (FAR)” from paragraph (a) and substituting “34 CFR part 74, Appendix E.”
(b) The contracting officer must insert the clause at 3452.216-70 (Additional cost principles) in all solicitations of and resultant cost-reimbursement contracts with nonprofit organizations other than educational institutions, hospitals, or organizations listed in Attachment C to Office of Management and Budget Circular A-122.
(g) Clause. Insert a clause substantially the same as the clause at 3452.216-71 (Award-term) in all solicitations and resulting contracts where an award-term incentive contract is anticipated.
If the HCA is to sign a letter contract as the contracting officer, the SPE signs the written determination under FAR 16.603-3.
3417.204
3417.207
3417.502
Start Printed Page 12804 Subpart 3417.7—Modular Contracting
Modular contracting.
3419.201
3419.201-70
Office of Small and Disadvantaged Business Utilization (OSDBU).
3419.502
3419.502-4
Methods of conducting set-asides.
Office of Small and Disadvantaged Business Utilization (OSDBU) .
The Office of Small and Disadvantaged Business Utilization (OSDBU), Office of the Deputy Secretary, is responsible for facilitating the implementation of the Small Business Act, as described in FAR 19.201. The OSDBU develops rules, policy, procedures, and guidelines for the effective administration of ED's small business program.
(a) Simplified acquisition procedures as described in FAR Part 13 for the procurement of noncommercial services for FSA requirements may be used under the following circumstances:
(1) The procurement does not exceed $1,000,000;
(2) The procurement is conducted as a small business set-aside pursuant to section 15(a) of the Small Business Act;
(3) The price charged for supplies associated with the services are expected to be less than 20 percent of the total contract price;
(4) The procurement is competitive; and
(5) The procurement is not for construction.
3422.1002
3422.1002-1
Authority: 5 U.S.C. 301 Subpart 3422.10—Service Contract Act of 1965, as Amended
Consistent with 29 CFR 4.145, Extended term contracts, the five-year limitation set forth in the Service Contract Act of 1965, as amended (Service Contract Act), applies to each period of the contract individually, not the cumulative period of base and option periods. Accordingly, no contract subject to the Service Contract Act issued by the Department of Education will have a base period or option period that exceeds five years.
3424.103
3424.170
3424.201
3424.203
(b) If a notice of the system of records has not been published in the Federal Register, the contracting officer may proceed with the acquisition but must not award the contract until the notice is published, unless the contracting officer determines, in writing, that portions of the contract may proceed without maintaining information subject Start Printed Page 12805to the Privacy Act. In this case, the contracting officer may—
(a) The contracting officer must insert the provision in 3452.224-71 (Notice about research activities involving human subjects) in any solicitation where a resultant contract will include, or is likely to include, research activities involving human subjects covered under 34 CFR part 97.
(b) The contracting officer must insert the clause at 3452.224-72 (Research activities involving human subjects) in any solicitation that includes the provision in 3452.224-71 (Notice about research activities involving human subjects) and in any resultant contract.
(b) The Department's policy is to release all information incorporated into a contract and documents that result from the performance of a contract to the public under the Freedom of Information Act. The release or withholding of documents requested will be made on a case-by-case basis. Contracting officers must advise offerors and prospective contractors of the possibility that their submissions may be released under the Freedom of Information Act, not withstanding any restrictions that are included at the time of proposal submission. A clause substantially the same as the clause at 3452.224-70 (Release of information under the Freedom of Information Act) must be included in all solicitations and contracts.
3425.102
The HCA approves determinations under FAR 25.103(b)(2)(i).
3427.409
(a) The contracting officer must insert the clause at 3452.227-70 (Publication and publicity) in all solicitations and contracts other than purchase orders.
(b) The contracting officer must insert the clause at 3452.227-71 (Advertising of awards) in all solicitations and contracts other than purchase orders.
(c) The contracting officer must insert the clause at 3452.227-72 (Use and non-disclosure agreement) in all contracts over the simplified acquisition threshold, and in contracts under the simplified acquisition threshold, as appropriate.
(d) The contracting officer must insert the clause at 3452.227-73 (Limitations on the use or disclosure of Government-furnished information marked with restrictive legends) in all contracts of third party vendors who require access to Government-furnished information including other contractors' technical data, proprietary information, or software.
3428.311
3428.311-2
The contracting officer must insert the clause at 3452.228-70 (Required insurance) in all solicitations and resultant cost-reimbursement contracts.
3432.402
3432.407
3432.705
3432.705-2
Clauses for limitation of cost or funds.
The HCA is delegated the authority to make determinations under FAR 32.402(c)(1)(iii). This authority may not be redelegated.
The HCA is designated as the official who may authorize advance payments without interest under FAR 32.407(d).
(a) The contracting officer must insert the clause at 3452.232-70 (Limitation of cost or funds) in all solicitations and contracts where a Limitation of cost or Limitation of funds clause is utilized.
(b) The contracting officer must insert the provision in 3452.232-71 (Incremental funding) in a solicitation if a cost-reimbursement contract using incremental funding is contemplated.
3433.103
(f)(3) The contracting officer's HCA must approve the justification or determination to continue performance. Start Printed Page 12806The criteria in FAR 33.103(f)(3) must be followed in making the determination to award a contract before resolution of a protest.
3437.102
3437.170
Observance of administrative closures
3437.270
Services of consultants clauses.
3437.670
If a service contract requires one or more end items of supply, FAR Subpart 37.1 and this subpart apply only to the required services.
Observance of administrative closures.
The contracting officer must insert the clause at 3452.237-71 (Observance of administrative closures) in all solicitations and contracts for services.
Services of consultants clause.
The contracting officer must insert the clause at 3452.237-70 (Services of consultants) in all solicitations and resultant cost-reimbursement contracts that do not provide services to FSA.
Award-term contracting may be used for performance-based contracts and task orders that provide opportunities for significant improvements and benefits to the Department. Use of award-term contracting must be approved in advance by the HCA.
3439.701
3439.702
Department security requirements.
3439.703
Federal desktop core configuration (FDCC) compatibility.
The contracting officer must insert the clause at 3452.239-70 (Internet protocol version 6 (IPv6)) in all solicitations and resulting contracts for hardware and software.
The contracting officer must include the solicitation provision in 3452.239-71 (Notice to offerors of Department security requirements) and the clause at 3452.239-72 (Department security requirements) when contractor employees will have access to Department-controlled facilities or space, or when the work (wherever located) involves the design, operation, repair, or maintenance of information systems and access to sensitive but unclassified information.
The contracting officer must include the clause at 3452.239-73 (Federal desktop core configuration (FDCC) compatibility) in all solicitations and contracts where software will be developed, maintained, or operated on any system using the FDCC configuration.
3442.7001
Litigation and claims clause.
3442.7002
3442.7101
Policy and clause.
The contracting officer must insert the clause at 3452.242-70 (Litigation and claims) in all solicitations and resultant cost-reimbursement contracts.
The contracting officer must insert the clause at 3452.242-71 (Notice to the Government of delays) in all solicitations and contracts other than purchase orders.
(a) It is the policy of ED that all meetings, conferences, and seminars be accessible to persons with disabilities.
(b) The contracting officer must insert the clause at 3452.242-73 (Accessibility of meetings, conferences, and seminars to persons with disabilities) in all solicitations and contracts.
3443.107
The contracting officer must insert a clause substantially the same as 3452.243-70 (Key personnel) in all solicitations and resultant cost-reimbursement contracts in which it will be essential for the contracting officer to be notified that a change of designated key personnel is to take place by the contractor.
3445.405
Requests by, or for the benefit of, foreign governments or international organizations to use ED production and research property must be approved by the HCA. The HCA must determine the amount of cost to be recovered or rental charged, if any, based on the facts and circumstances of each case.
3447.701
Foreign travel clause.
The contracting officer must insert the clause at 3452.247-70 (Foreign travel) in all solicitations and resultant cost-reimbursement contracts.
3452.201-70
Contracting Officer's Representative (COR).
3452.202-1
Definitions—Department of Education.
3452.208-71
3452.208-72
3452.209-70
Conflict of interest. certification.
3452.209-71
3452.215-70
Release of restricted data.
3452.216-70
Additional cost principles.
3452.216-71
Award-Term.
3452.224-70
Release of information under the Freedom of Information Act.
3452.224-71
Notice about research activities involving human subjects.
3452.224-72
Research activities involving human subjects.
3452.227-70
Publication and publicity.
3452.227-71
Advertising of awards.
3452.227-72
Use and non-disclosure agreement.
3452.227-73
3452.228-70
3452.232-70
Limitation of cost or funds.
3452.232-71
Incremental funding.
3452.237-70
Services of consultants.
3452.237-71
3452.239-70
3452.239-71
Notice to offerors of Department security requirements.
3452.239-72
3452.239-73
3452.242-70
3452.242-71
Notice to the Government of delays.
3452.242-73
3452.243-70
3452.247-70
As prescribed in 3401.670-3, insert a clause substantially the same as:
As prescribed in 3402.201, insert the following clause in solicitations and contracts in which the clause at FAR 52.202-1 is required.
(b) The EDAR is available via the Internet at http://www.ed.gov/​policy/​fund/​reg/​clibrary/​edar.html.
Unless otherwise specified in this contract, the contractor shall not engage in, nor subcontract for, any printing (as that term is defined in Title I of the Government Printing and Binding Regulations in effect on the effective date of this contract) in connection with the performance of work under this contract; except that performance involving the duplication of fewer than 5,000 units of any one page, or fewer than 25,000 units in the aggregate of multiple pages, shall not be deemed to be printing. A unit is defined as one side of one sheet, one color only (with black counting as a color), with a maximum image size of 103/4 by 141/4 inches on a maximum paper size of 11 by 17 inches. Examples of counting the number of units: black plus one additional color on one side of one page counts as two units. Three colors (including black) on two sides of one page count as six units.
(a)(1) The contractor, subcontractor, employee, or consultant, by signing the form in this clause, certifies that, to the best of its knowledge and belief, there are no relevant facts or circumstances that could give rise to an organizational or personal conflict of interest, (see FAR Subpart 9.5 for Start Printed Page 12808organizational conflicts of interest) (or apparent conflict of interest), for the organization or any of its staff, and that the contractor, subcontractor, employee, or consultant has disclosed all such relevant information if such a conflict of interest appears to exist to a reasonable person with knowledge of the relevant facts (or if such a person would question the impartiality of the contractor, subcontractor, employee, or consultant). Conflicts may arise in the following situations:
(C) Significant identification with pedagogical or philosophical viewpoints that Start Printed Page 12809might require or encourage the use of a specific curriculum, specific products, property, or services.
(a) Offerors are hereby put on notice that regardless of their use of the legend set forth in FAR 52.215-1(e), Restriction on Disclosure and Use of Data, the Government may be required to release certain data contained in the proposal in response to a request for the data under the Freedom of Information Act (FOIA). The Government's determination to withhold or disclose a record will be based upon the particular circumstance involving the data in question and whether the data may be exempted from disclosure under FOIA. In accordance with Executive Order 12600 and to the extent permitted by law, the Government will notify the offeror before it releases restricted data.
(1) A restrictive legend or statement differing in substance from the one required by the solicitation provision in FAR 52.215-1(e), Restriction on Disclosure and Use of Data, or
(g) The decisions made by the ATRB or Term Determining Official may be made Start Printed Page 12810unilaterally. Alternate Dispute Resolution procedures shall be utilized when appropriate.
(c) Exemptions. The regulations provide exemptions from coverage for activities in which the only involvement of human subjects will be in one or more of the categories set forth in 34 CFR 97.101(b)(1)-(6). However, if the research subjects are children, the exemption at 34 CFR 97.101(b)(2) (i.e., research involving the use of educational tests, survey procedures, interview procedures or observation of public behavior) is modified by 34 CFR 97.401(b), as explained in paragraph (d) of this provision. Research studies that are conducted under a Federal statute that requires without exception that the confidentiality of the personally identifiable information will be maintained throughout the research and thereafter, e.g., the Institute of Education Sciences confidentiality statute, 20 U.S.C. 9573, are exempt under 34 CFR 97.101(b)(3)(ii).
(3) If a reasonable potential exists that a need to conduct research involving human subjects may be identified after award of the Start Printed Page 12811contract and the offeror's proposal contains no definite plans for such research, the offeror should briefly describe the circumstances and nature of the potential research involving human subjects.
(f) Assurances and Certifications. (1) In accordance with the regulations and the terms of this provision, all contractors and subcontractors that will be engaged in covered human subjects research activities shall be required to comply with the requirements for Assurances and Institutional Review Board approvals, as set forth in the contract clause 3452.224-72 (Research activities involving human subjects).
(g)(1) The regulations, and related information on the protection of human research subjects, can be found on the Department's protection of human subjects in research Web site: http://ed.gov/​about/​offices/​list/​ocfo/​humansub.html.
(2) Offerors may also contact the following office to obtain information about the regulations for the protection of human subjects and related policies and guidelines: Protection of Human Subjects Coordinator, U.S. Department of Education, Office of the Chief Financial Officer, Financial Management Operations, 400 Maryland Avenue, SW., Washington, DC 20202-4331, Telephone: (202) 245 8090.
(b) If ED determines that proposed research activities involving human subjects are covered (i.e., not exempt under the regulations), the contracting officer or contacting officer's designee will require the contractor to apply for the Federal Wide Assurance from the Office for Human Research Protections, U.S. Department of Health and Human Services, if the contractor does not already have one on file. The contracting officer will also require that the contractor obtain and send to the Department documentation of Institutional Review Board (IRB) review and approval of the research.
(i) The regulations, and related information on the protection of human research subjects, can be found on the Department's protection of human subjects in research Web site: http://ed.gov/​about/​offices/​list/​ocfo/​humansub.html.
Contractors may also contact the following office to obtain information about the regulations for the protection of human subjects and related policies and guidelines: Protection of Human Subjects Coordinator, U.S. Department of Education, Office of the Chief Financial Officer, Financial Management Operations, 400 Maryland Avenue, SW., Washington, DC 20202-4331, Telephone: (202) 245-8090.
(b) The contractor shall acknowledge the support of the Department of Education in publicizing the work under this contract in Start Printed Page 12812any medium. This acknowledgement shall read substantially as follows:
(b) The requirement for use and non-disclosure agreements does not apply to Government contractors that require access to a third party's data or software for the performance of a Government contract that contains the 3452.227-73 clause, Limitations on the use or disclosure of Government-furnished information marked with restrictive legends.
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(a) For contracts under which data are to be produced, furnished, or acquired, the terms limited rights and restricted rights are defined in the rights in data—general clause (FAR 52.227-14).
(3) GFI marked with specially negotiated license rights legends. The contractor shall use, modify, reproduce, release, perform, or display proprietary data, technical data, or computer software received from the Government with specially negotiated license legends only as permitted in the license. Such data or software may not be released or disclosed to other persons unless permitted by the license and, prior to release or disclosure, the intended recipient has completed the use and non-disclosure agreement. The contractor shall modify paragraph (c)(1)(iii) of the use and non-disclosure agreement (3452.227-72) to reflect the recipient's obligations regarding use, modification, reproduction, release, performance, display, and disclosure of the data or software.
As prescribed in 3428.311-2, insert the following clause in all solicitations and resultant cost-reimbursement contracts:
The following clause shall be inserted in all contracts that include a Limitation of cost or Limitation of funds clause in accordance with 3432.705-2:
As prescribed in 3432.705-2, insert the following provision in solicitations if a cost-reimbursement contract using incremental funding is contemplated:
Sufficient funds are not presently available to cover the total cost of the complete project described in this solicitation. However, it is the Government's intention to negotiate and award a contract using the incremental funding concepts described in the clause titled “Limitation of Funds” in FAR 52.232-22. Under that clause, which will be included in the resultant contract, initial funds will be obligated under the contract to cover an estimated base performance period. Additional funds are intended to be allotted to the contract by contract modification, up to and including the full estimated cost of the entire period of performance. This intent notwithstanding, the Government will not be obligated to reimburse the contractor for costs incurred in excess of the periodic allotments, nor will the contractor be obligated to perform in excess of the amount allotted.
Except as otherwise expressly provided elsewhere in this contract, and notwithstanding the provisions of the clause of the contract entitled “Subcontracts” (FAR 52.244-2), the prior written approval of the contracting officer shall be required—
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(a) The offeror and any of its future subcontractors will have to comply with Department security policy requirements as set forth in the “Bidder's Security Package: Security Requirements for Contractors Doing Business with the Department of Education” at: http://www.ed.gov/​fund/​contract/​about/​bsp.html.
(b) All contractor employees must undergo personnel security screening if they will be employed for 30 days or more, in accordance with Departmental Directive OM:5-101, “Contractor Employee Personnel Security Screenings,” available at: http://www.ed.gov/​fund/​contract/​about/​acs/​acsom5101.doc.
(a) The contractor and its subcontractors shall comply with Department security policy requirements as set forth in the “Bidder's Security Package: Security Requirements for Contractors Doing Business with the Department of Education” at http://www.ed.gov/​fund/​contract/​about/​bsp.html.
(c) All contractor employees must undergo personnel security screening if they will be employed for 30 days or more, in accordance with Departmental Directive OM:5-101, “Contractor Employee Personnel Security Screenings.” The type of screening and the timing of the screening will depend upon the nature of the contractor position, the type of data to be accessed, and the type of information technology (IT) system access required. Personnel security screenings will be commensurate with the risk and magnitude of harm the individual could cause.
(10) Abide by the requirements in Departmental Directive OM:5-101, “Contractor Employee Personnel Security Screenings.”
(e) Further information including definitions of terms used in this clause and a list of required investigative forms for each risk designation are contained in Departmental Directive OM:5-101, “Contractor Employee Personnel Security Screenings” available at the Web site listed in the first paragraph of this clause.
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(2) For the Windows XP settings, see: http://csrc.nist.gov/​itsec/​guidance_​WinXP.html, and for the Windows Vista settings, see: http://csrc.nist.gov/​itsec/​guidance_​vista.html.
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[FR Doc. 2011-4660 Filed 3-7-11; 8:45 am]