Source: http://lawfilesext.leg.wa.gov/law/wsr/2005/22/05-22-015.htm
Timestamp: 2020-02-29 04:55:31
Document Index: 537832299

Matched Legal Cases: ['§ 434', '§ 434', '§ 434', '§ 434', '§ 434', '§ 434', '§ 434', '§ 434', '§ 434', '§ 434', '§ 434', '§ 434', '§ 434', '§ 434', '§ 434', '§ 434', '§ 434', '§ 434', '§ 434', '§ 434', '§ 434', '§ 434', '§ 434', '§ 434', '§ 434', '§ 434', '§ 434', '§ 434', '§ 434', '§ 434', '§ 434', '§ 434', '§ 434']

WSR 05-22-015
[ Filed October 24, 2005, 10:49 a.m. ]
Preproposal statement of inquiry was filed as WSR 05-18-059.
Title of Rule and Other Identifying Information: The rules will implement additional election reforms passed by the 2005 legislature.
Hearing Location(s): Office of the Secretary of State, Elections Division, Conference Room, 520 Union Avenue S.E., Olympia, WA, on December 6, 2005, at 1:00 p.m.
Date of Intended Adoption: December 16, 2005.
Submit Written Comments to: Katie Blinn, P.O. Box 40220, Olympia, WA 98504, e-mail kblinn@secstate.wa.gov, fax (360) 586-5629, by December 6, 2005.
Assistance for Persons with Disabilities: Contact TTY (800) 422-8683.
Purpose of the Proposal and Its Anticipated Effects, Including Any Changes in Existing Rules: In addition to previous election reform rule making, these proposed rules will implement chapter 241, Laws of 2005; chapter 243, Laws of 2005; and chapter 246, Laws of 2005. The proposed rules address a number of issues including:
• The allowance of withdrawals of candidacy.
• Direct recording electronic devices may not accept provisional ballots.
• Transferring and securing ballots.
• Election administrators' applications to maintain certification.
• Voter crediting.
• Investigation of errors or discrepancies in county auditor abstracts.
• Signature verification standards.
• Staffing drop sites for ballots.
• Ensuring that a voter who votes on a direct recording electronic device cannot cast two ballots.
• County auditor's offices as a polling place.
Reasons Supporting Proposal: The legislature passed election reform legislation in 2005 which requires additional rule making.
Statute Being Implemented: Chapter 241, Laws of 2005; chapter 243, Laws of 2005; and chapter 246, Laws of 2005.
Name of Agency Personnel Responsible for Drafting, Implementation and Enforcement: Katie Blinn, Legislative Building, (306) [(360)] 902-4168.
No small business economic impact statement has been prepared under chapter 19.85 RCW. Changes do not appear to have an impact on small business.
OTS-8304.3
WAC 434-208-080 Electronic facsimile filings followed by original document. The filing officer shall require that, except for requests for absentee ballots, any acceptance of an electronic facsimile filing be followed by the original document not later than seven calendar days after the receipt of the facsimile filing. If a voted ballot is faxed, ((a)) the ballot and the envelope bearing the original signature of the voter must be received ((not later than ten days following a primary or special election or fifteen days following a general election)) on or before the date on which the election is certified pursuant to RCW 29A.60.190.
[98-08-010, recodified as § 434-208-080, filed 3/18/98, effective 3/18/98. Statutory Authority: RCW 29.04.230. 92-18-087, § 434-08-080, filed 9/2/92, effective 10/3/92.]
OTS-8435.1
WAC 434-215-065 Withdrawal of candidacy. Consistent with RCW 29A.24.131, a candidate may withdraw his or her declaration of candidacy at any time before the close of business on the Thursday following the last day for candidates to file under RCW 29A.24.050 by filing, with the officer with whom the declaration of candidacy was filed, a signed request that his or her name not be printed on the ballot. There shall be no withdrawal period for declarations of candidacy filed during special filing periods. The filing officer has discretion to permit the withdrawal of a filing for any elected office of a city, town, or special district at the request of the candidate at any time before a primary if the primary ballots have not been ordered. If no primary election is held for the office, the filing officer has discretion to permit the withdrawal at any time before the general election ballots are ordered.
OTS-8440.2
WAC 434-250-095 Voting on direct recording electronic voting devices. If a voter who was issued an absentee or mail ballot requests to vote on a direct recording electronic voting device, the county auditor must first confirm that the voter has not already returned a voted ballot. Confirmation that the voter has not already returned a voted ballot may be achieved by accessing the county voter registration system by electronic, telephonic, or other means. If the county auditor is unable to confirm that the voter has not already returned a voted ballot, the voter may not vote on a direct recording electronic voting device.
Consistent with RCW 29A.46.110, in order to prevent multiple voting, the voter must be immediately credited or otherwise flagged as having voted. If a voted absentee or mail ballot is returned after a ballot is cast on the direct recording electronic voting device, the absentee or mail ballot must not be counted.
WAC 434-250-100 Depositing of ballots. Ballots may be deposited in the auditor's office during normal business hours prior to the day of the election, and from 7:00 a.m. to 8:00 p.m. on the day of the election. Other places of deposit may be staffed or unstaffed.
(1)(a) Staffed sites must be staffed by at least two people. Deposit site staff may be employees of the county auditor's office or persons appointed by the auditor. ((Whenever possible)) If two or more deposit site staff are persons appointed by the county auditor, the ((persons appointed)) appointees shall be representatives of ((each)) different major political ((party)) parties whenever possible. Deposit site staff ((may not be an employee of the jurisdiction for whom the election is conducted and)) shall subscribe to an oath regarding the discharge of the duties((, administered by the county auditor)).
(b) Staffed deposit sites must be open from 7:00 a.m. until 8:00 p.m. on the day of the election and may be open prior to the election on dates and times established by the county auditor. Staffed deposit sites must have a secure ballot box that is constructed in a manner to allow return envelopes, once deposited, to only be removed by the county auditor or by the deposit site staff. If a ballot envelope is returned after 8:00 p.m. on election day, deposit site staff must note the time and place of deposit on the ballot envelope, and such ballots must be referred to the canvassing board for consideration of whether special circumstances warrant consideration, as documented by the deposit site staff.
(c) A staffed deposit site that only receives ballots is not considered a polling place. A staffed deposit site that both receives and issues ballots is considered a polling place.
(2) Unstaffed sites may be used if the ballot drop box is either:
(a) Constructed and secured according to the same requirements as United States Postal Service postal drop boxes; or
(b) Secured and located indoors.
Ballot boxes must be locked and sealed at all times, with seal logs that document each time the box is opened, by whom, and the number of ballots removed. From eighteen days prior to election day until 8:00 p.m. on election day, two county auditor staff members must empty each ballot drop box with sufficient frequency to prevent damage or unauthorized access to the ballots. Ballots must be placed into sealed transport carriers and returned to the county auditor's office or another designated location. On election day, ballot drop boxes must be emptied at exactly 8:00 p.m. to ensure that all ballots meet the 8:00 p.m. delivery deadline.
[Statutory Authority: RCW 29A.04.611. 05-17-145, § 434-250-100, filed 8/19/05, effective 9/19/05.]
WAC 434-250-120 Verification of the signature and postmark on ballots. A ballot shall be counted only if:
(1) It is returned in the return envelope, or a similar envelope if it contains the same information and signed affidavit and is approved by the auditor;
(2) The affidavit is signed with a valid signature in the place afforded for the signature on the envelope;
(3) The signature has been verified pursuant to WAC 434-379-020, or if the voter is unable to sign his or her name, two other persons have witnessed the voter's mark;
(4) It is postmarked not later than the day of the election or deposited in the auditor's office, a polling location, or a designated deposit site not later than 8:00 p.m. on election day; and
(5) The ballot is received prior to certification of the election.
The signature on the return envelope, or on a copy of the return envelope, must be compared with the signature ((as it appears on)) in the voter's voter registration ((application, as described)) file using the standards established in WAC 434-379-020. The signature on a return envelope may not be rejected merely because the name in the signature is a variation of the name on the voter registration record. The canvassing board may designate in writing representatives to perform this function. All personnel assigned to the duty of signature verification shall subscribe to an oath administered by the county auditor regarding the discharge of his or her duties. Personnel shall be instructed in the signature verification process prior to actually canvassing any signatures. Local law enforcement officials may instruct those employees in techniques used to identify forgeries.
The signature verification process shall be open to the public, subject to reasonable procedures adopted and promulgated by the canvassing board to ensure that order is maintained and to safeguard the integrity of the process.
[Statutory Authority: RCW 29A.04.611. 05-17-145, § 434-250-120, filed 8/19/05, effective 9/19/05.]
WAC 434-250-330 County auditor's office as a polling place. (1) For elections conducted entirely by mail, services that would have been provided at the polling place must, at a minimum, be provided at the county auditor's office, including provisional ballots ((and, after January 1, 2006, voting devices that are accessible to the visually impaired)). Such services must be provided beginning the date that ballots are mailed to voters. Identification must be provided in compliance with RCW 29A.44.205 and WAC 434-253-055, except in the case of replacement ballots as authorized by RCW 29A.48.040. If the auditor does not maintain poll books at the auditor's office, the voter must sign a log sheet that includes the same information that would have appeared in a poll book.
(2) If the persons providing services at the county auditor's office are not employees of the auditor's office but are persons appointed by the county auditor, the appointees must be representatives of different major political parties and must subscribe to an oath regarding the discharge of duties.
((Such services must be provided beginning the date that ballots are mailed to voters.))
[Statutory Authority: RCW 29A.04.611. 05-17-145, § 434-250-330, filed 8/19/05, effective 9/19/05.]
WAC 434-250-340 Manual count of selected precincts. In an election conducted entirely by mail, the manual count of precincts requested by political party observers pursuant to RCW 29A.60.170 must be conducted as follows:
(1) Upon mutual agreement, the official political party observers may request that a manual count be conducted of one race or issue in up to three precincts.
(2) The official political party observers may mutually agree on which race or issue and which precincts are to be counted, or may agree that the selection be made at random. The selection must occur before election day to allow the county auditor to assemble the proper ballots.
(3) The count may begin no earlier than 8:00 p.m. on election day and must be completed by 8:00 p.m. on the second day after election day. The official political party observers must receive timely notice of the time and location of the count established by the county auditor. However, the process must proceed as scheduled if the observers are unable to attend.
(4) The ballots that are ready for tabulation at the time the count begins must be included in the manual count of the selected precincts.
(5) The results of the manual count must be compared to the results on the voting system.
OTS-8436.1
(1) Precinct list of registered voters or a poll book, which shall include suitable means to record the signature and address of the voter((. Voters issued absentee ballots must either be noted as absentee or not listed in the poll book));
(17) HAVA voter information poster; and
(18) Voter registration forms.
[Statutory Authority: RCW 29A.04.611. 05-17-145, § 434-253-020, filed 8/19/05, effective 9/19/05. Statutory Authority: RCW 29.04.080, 29.04.210, 29.36.150 and 29.79.200. 97-21-045, recodified as § 434-253-020, filed 10/13/97, effective 11/13/97. Statutory Authority: 1990 c 59. 92-12-083, § 434-53-020, filed 6/2/92, effective 7/3/92.]
WAC 434-253-045 Provisional ballots--Required information. A provisional ballot may not be voted on a direct recording electronic voting device. At a minimum, the following information is required to be printed on the outer provisional ballot envelope:
(1) Name of voter.
(2) Voter's registered address both present and former if applicable.
(3) Voter's date of birth.
(4) Reason for the provisional ballot.
(5) Polling place and precinct number, if applicable, at which voter voted.
(6) Sufficient space to list disposition of the ballot after review by the county auditor.
(7) The following oath with a place for the voter to sign and date:
I do solemnly swear or affirm under penalty of perjury that:
I am a legal resident of the state of Washington;
I am entitled to vote in this election;
I have not already voted in this election;
It is illegal to vote if I am not a United States citizen;
It is illegal to vote if I have been convicted of a felony and have not had my voting rights restored;
It is illegal to cast a ballot or sign an absentee envelope on behalf of another voter, except as otherwise provided by law; and
Attempting to vote when not entitled, attempting to vote more than once, or falsely signing this oath is a felony punishable by a maximum imprisonment of five years, a maximum fine of $10,000, or both.
[Statutory Authority: RCW 29A.04.611. 05-17-145, § 434-253-045, filed 8/19/05, effective 9/19/05. Statutory Authority: RCW 29A.04.610. 05-06-035 and 05-08-065, § 434-253-045, filed 2/25/05, effective 3/28/05. Statutory Authority: RCW 29.04.210, 29.36.150. 02-07-029, § 434-253-045, filed 3/12/02, effective 4/12/02.]
WAC 434-253-220 Transfer of ballots prior to closing of the polls. The county auditor may authorize an early pick up of ballots from designated polling places prior to the closing of the polls. Where so authorized, the precinct election officers at the designated polling places shall remove the voted ballots from the voted ballot container at a time specified by the auditor and count the number of ballots. The count shall be entered on the ballot accountability sheet, a transmittal sheet completed and signed, and the ballots sealed in a transfer container in the same manner used for the closing of the polls. The transmittal sheet may be placed with the ballots or it may be attached to the outside of the transfer container. The election officials shall not leave the polling place. Ballot pickup teams, consisting of two employees of the county auditor's office or two representatives of ((each)) different major political ((party and appointed by the county auditor for that purpose)) parties, shall be assigned to pick up the transfer containers for return to the counting center.
[Statutory Authority: RCW 29.04.080, 29.04.210, 29.36.150 and 29.79.200. 97-21-045, recodified as § 434-253-220, filed 10/13/97, effective 11/13/97. Statutory Authority: 1990 c 59. 92-12-083, § 434-53-220, filed 6/2/92, effective 7/3/92.]
WAC 434-253-240 Return of election supplies and materials. Supplies and voting materials, including voted, provisional, challenged, spoiled, unused, and absentee ballots and ballot stubs must be secured and returned to the counting center, the county auditor's office, or any other location designated by the auditor. At least two employees of the county auditor's office or two officials representing different major political parties shall transfer the sealed ballot containers to the counting center, county auditor's office, or other location designated by the auditor. Pursuant to RCW 29A.60.110, ballots tabulated by poll site tabulators may be transported by one employee of the county auditor's office if the container is sealed at the poll site and then verified when returned to the counting center, county auditor's office, or other location designated by the county auditor.
[Statutory Authority: RCW 29A.04.611. 05-17-145, § 434-253-240, filed 8/19/05, effective 9/19/05. Statutory Authority: RCW 29.04.080, 29.04.210, 29.36.150 and 29.79.200. 97-21-045, recodified as § 434-253-240, filed 10/13/97, effective 11/13/97. Statutory Authority: 1990 c 59. 92-12-083, § 434-53-240, filed 6/2/92, effective 7/3/92.]
OTS-8437.1
WAC 434-260-310 Application for initial certification and maintenance of certification. The secretary of state shall make available certification application and maintenance forms to the county auditors. ((The county auditor in each county shall, not later than January 1 of each year, submit an application for certification for each employee for whom certification and maintenance is requested.)) Applications to maintain certification must be submitted to the secretary of state by the county auditor by January 1 each year.
[Statutory Authority: RCW 29A.04.611. 05-17-145, § 434-260-310, filed 8/19/05, effective 9/19/05. Statutory Authority: RCW 29.60.020. 99-12-004, § 434-260-310, filed 5/19/99, effective 6/19/99. 98-08-010, recodified as § 434-260-310, filed 3/18/98, effective 3/18/98. Statutory Authority: RCW 29.60.020. 94-07-018, § 434-60-310, filed 3/8/94, effective 4/8/94.]
OTS-8438.1
WAC 434-261-030 ((Transfer of ballots to counting center or)) Receipt of ballots at intermediate collection station. ((After all the business at the polling place is completed, two of the election officials, one representing each major political party, shall transfer the sealed ballot containers to the counting center, or to a designated collection station. At the discretion of the county auditor, a ballot pickup team composed of a representative of each major political party may be directed to stop at the polling place and pick up the sealed containers of voted ballots for return to the counting center as an alternative. Until the voted ballots are received at the counting center or intermediate collection station, they must always be accompanied by a representative of each of the two major political parties. These representatives may be either precinct election officers or the ballot pickup team.))
If an intermediate collection station is used, the ((station will be staffed by a representative or representatives of the county auditor who shall be responsible for receiving the voted ballot transfer containers from the precinct election officers or ballot pickup team. The)) collection station staff shall maintain a ballot transfer container receipt log on which shall be recorded the ((precinct)) poll site name or number, the date and time of receipt, the seal number of each container, and any other information the auditor deems appropriate. When the last transfer container has been received and logged, or when so directed by the county auditor, the containers shall be transferred to the counting center in an enclosed vehicle accompanied by at least two employees of the county auditor's office or two representatives of ((each)) different major political ((party, appointed for that purpose by the auditor, or as provided in this rule)) parties. The transfer container log sheets shall accompany the containers.
((The appointed officials accompanying the ballot transfer containers from the collection station to the counting center shall not be of the same political party.)) Officials used for this purpose((, if)) who are not employees of the county auditor's office, political party representatives, or affiliated with a political party((,)) may meet the requirements of this rule by declaring in writing nonpolitical party affiliation. These declarations shall be retained by the auditor along with the transfer container log sheets for sixty days after the election.
[Statutory Authority: RCW 29.04.080, 29.04.210, 29.36.150 and 29.79.200. 97-21-045, recodified as § 434-261-030, filed 10/13/97, effective 11/13/97. Statutory Authority: RCW 29.04.080 and 29.04.210. 92-10-038, § 434-61-030, filed 5/4/92, effective 6/4/92.]
WAC 434-261-045 Secure storage. Received ballots must be maintained in secure storage except during processing, duplication, inspection by the canvassing board, or tabulation. Secure storage must employ the use of numbered seals and logs, or other security measures that will detect any inappropriate access to the secured materials.
OTS-8439.1
WAC 434-262-013 Crediting voters. Voters shall be credited for voting after each special, primary and general election.
(1) A voter may not be credited for voting if the ballot was voted after election day, was received after certification of the election, or will otherwise not be counted.
(2) ((If an election was conducted entirely by mail,)) The crediting of absentee or mail ballot voters must be completed prior to the certification of the election. ((If an election was conducted using polling places,)) The crediting of poll voters must be completed ((as soon after the election as possible)) within thirty days of the election, and prior to the certification of the election when possible.
(3) The reconciliation of voters credited with ballots counted shall be completed within thirty days following certification of a primary or election. The certification must include, but is not limited to, information indicating that the number of ballots counted equals the number of voters credited. If these numbers do not match, the county auditor must take steps to reconcile the numbers and any discrepancies. If the county auditor cannot reconcile the numbers, documentation of steps taken to reconcile and any other applicable information must be included with the official reconciliation.
(5) The county auditor shall make an electronic or paper copy of the list of registered voters immediately following this reconciliation. Using this data, the county auditor shall also produce validation statistics for each minor taxing district in the county. Once the list is copied and the validation statistics are complete, changes to the data base may be made.
[Statutory Authority: RCW 29A.04.611. 05-17-145, § 434-262-013, filed 8/19/05, effective 9/19/05.]
WAC 434-262-050 Errors or discrepancies discovered during the verification of the auditor's abstract of votes. ((In the event that)) (1) If the county canvassing board, during the verification((s)) process, discovers that errors or discrepancies exist in the auditor's abstract of votes ((or that discrepancies exist between that abstract and the manual or adding machine totals for registered voters and votes cast produced pursuant to WAC 434-262-040)), the board shall investigate those errors ((and)) or discrepancies. They shall be empowered to take whatever corrective steps a majority of the board deems necessary, including changing or modifying the auditor's abstract of votes if the error or discrepancy is discovered in that document. The canvassing board may ((then)) proceed to verify votes cast on other measures or ((for candidates)) races if a majority of the board believes that the nature of the errors or discrepancies discovered warrant ((such)) further action on their part.
(2) Changes in the results of an election following a recount are not considered errors or discrepancies.
[Statutory Authority: RCW 29A.04.611. 05-17-145, § 434-262-050, filed 8/19/05, effective 9/19/05. Statutory Authority: RCW 29.04.080, 29.04.210, 29.36.150 and 29.79.200. 97-21-045, recodified as § 434-262-050, filed 10/13/97, effective 11/13/97. Statutory Authority: RCW 29.04.080. 80-15-008 (Order 80-3), § 434-62-050, filed 10/3/80.]
WAC 434-262-060 Documentation of corrective action taken. If the canvassing board decides to take corrective action with respect to ((any part of the auditor's abstract of votes, they)) errors or discrepancies described in WAC 434-262-050, the canvassing board shall prepare a written narrative of the errors or discrepancies discovered, the cause of those errors, if known, and the corrective action taken. ((In the event the auditor's abstract of votes)) Each member of the canvassing board must sign the written narrative and must initial the auditor's abstract of votes if it is altered or modified by the canvassing board((, those alterations and modifications shall be initialed by each member of the canvassing board, additionally, the written narrative shall be signed by each member of the board)).
[Statutory Authority: RCW 29.04.080, 29.04.210, 29.36.150 and 29.79.200. 97-21-045, recodified as § 434-262-060, filed 10/13/97, effective 11/13/97. Statutory Authority: RCW 29.04.080. 80-15-008 (Order 80-3), § 434-62-060, filed 10/3/80.]
WAC 434-262-080 Transmittal of certified copy of county canvass report to the secretary of state. Immediately following the certification of the returns of any primary, special, or general election in which state measures, federal or state offices, or legislative or judicial offices whose jurisdiction encompasses more than one county appeared on the ballot, the county auditor must transmit those returns to the secretary of state by fax, e-mail, or other electronic means. No later than the next business day, the county auditor must send to the secretary of state a certified copy of that part of the county canvass report and, if applicable, the written narrative, covering those issues and offices ((to the secretary of state)). ((A copy of the written narrative documenting errors and discrepancies discovered and corrective action taken shall accompany the abstract if applicable. Copies of the adding machine tapes used during the verification process need not be sent to the secretary of state.))
[Statutory Authority: RCW 29A.04.611. 05-17-145, § 434-262-080, filed 8/19/05, effective 9/19/05. Statutory Authority: RCW 29.04.080, 29.04.210, 29.36.150. 00-10-010, § 434-262-080, filed 4/21/00, effective 5/22/00. Statutory Authority: RCW 29.04.080, 29.04.210, 29.36.150 and 29.79.200. 97-21-045, recodified as § 434-262-080, filed 10/13/97, effective 11/13/97. Statutory Authority: RCW 29.04.080. 80-15-008 (Order 80-3), § 434-62-080, filed 10/3/80.]
OTS-8303.3
AMENDATORY SECTION(Amending WSR 05-12-116, filed 5/31/05, effective 7/1/05)
WAC 434-379-020 Signature verification standard. A signature on a petition sheet ((will)) must be matched to the signature on file in the voter registration records. ((A signature is considered a match if at least three of the following criteria are met:
(1) The capital letters match;
(2) Letters tail off alike;
(3) Letter spacing is the same;
(4) The space between the signature and the line is the same;
(5) The beginning and ending of the signature and the slant are consistent;
(6) Unique letters in the signature match;
(7) The overall appearances match.
In determining whether a signature matches the signature in the registration file, the age of the voter and the date of the signature on the registration file may also be considered.)) The following characteristics must be utilized to evaluate signatures to determine whether they are by the same writer:
(1) Agreement in style and general appearance, including basic construction, skill, alignment, fluency, and a general uniformity and consistency between signatures;
(2) Agreement in the proportions of individual letters, height to width, and heights of the upper to lower case letters;
(3) Irregular spacing, slants, or sizes of letters that are duplicated in both signatures;
(4) After considering the general traits, agreement of the most distinctive, unusual traits of the signatures.
[Statutory Authority: RCW 29A.04.611 and 43.07.120. 05-12-116, § 434-379-020, filed 5/31/05, effective 7/1/05.]