Source: https://www.federalregister.gov/documents/2002/07/12/02-17524/defense-federal-acquisition-regulation-supplement-reporting-requirements-update
Timestamp: 2017-08-24 01:29:36
Document Index: 248130847

Matched Legal Cases: ['art 37', 'art 8', 'art 13', 'art 13', 'art 13', 'art 8', 'art 19', 'art 6', 'art 8']

46112-46123 (12 pages)
https://www.federalregister.gov/d/02-17524 https://www.federalregister.gov/d/02-17524
DoD has issued a final rule amending the Defense Federal Acquisition Regulation Supplement (DFARS) to provide contract action reporting requirements for Fiscal Year 2003. The rule makes changes to the Individual Contracting Action Report and the corresponding reporting instructions.
Ms. Susan Schneider, Defense Acquisition Regulations Council, OUSD (AT&L) DP (DAR), IMD 3C132, 3062 Defense Pentagon, Washington, DC 20301-3062. Telephone (703) 602-0326; facsimile (703) 602-0350. Please cite DFARS Case 2002-D010.
This final rule contains Fiscal Year 2003 requirements for completion of DD Form 350, Individual Contracting Action Report. DoD uses this form to collect statistical data on its contracting actions. The rule includes reporting changes related to indefinite-delivery contracts; performance-based service contracts; the SBA/OFPP pilot program for acquisition of services from small business concerns; purchases made using the Governmentwide purchase card; and purchases made by a DoD agency on behalf of another DoD or non-Start Printed Page 46113DoD agency. In addition, the rule contains editorial changes to clarify instructions for completion of DD Form 350.
This rule will not have a significant cost or administrative impact on contractors or offerors, or a significant effect beyond the internal operating procedures of DoD. Therefore, publication for public comment is not required. However, DoD will consider comments from small entities concerning the affected DFARS subparts in accordance with 5 U.S.C. 610. Such comments should cite DFARS Case 2002-D010.
2. Section 204.670-1 is amended as follows:
a. In paragraph (b) introductory text by revising the second sentence;
b. By redesignating paragraph (c)(5) as paragraph (c)(6); and
c. By adding a new paragraph (c)(5) to read as follows:
(b) * * * The term does not include grants, cooperative agreements, or training authorizations. * * *
(5) For the Defense Contract Management Agency (excluding contract administration office responsibilities in 204.670-4): Defense Contract Management Agency, ATTN: DCMA-DSP, 6350 Walker Lane, Suite 300, Alexandria, VA 22310-3226.
3. Section 204.670-2 is amended as follows:
a. In paragraph (a)(2)(ii) by removing “or”;
b. By redesignating paragraph (a)(2)(iii) as paragraph (a)(2)(iv); and
c. By adding a new paragraph (a)(2)(iii) to read as follows:
4. Section 204.670-3 is amended in paragraph (a)(2) by revising the first sentence to read as follows:
(2) Complete the DD Form 350 when funds are obligated or deobligated or when an indefinite-delivery contract is established with no initial obligation of funds. * * *
5. Section 204.670-6 is amended as follows:
a. In paragraph (b)(1)(iii), in the last sentence, by removing “in accordance with agency procedures”;
b. In paragraph (b)(1)(iv) by revising the last sentence;
c. By revising paragraph (c)(1); and
d. In paragraph (c)(3) by removing the last sentence.
(iv) * * * USACCE consolidates these transactions monthly and reports the cumulative dollar amounts and actions on one DD Form 350.
6. Section 253.204-70 is revised to read as follows:
(2) LINE A2, REPORT NUMBER. Enter the six-position local control number (see 204.670-3(a)(5)). Do not leave blank or enter all zeros. If Line A1 is coded 1 or 2, use the prior report number rather than a new one.
(i) LINE A3A, REPORTING AGENCY FIPS 95 CODE. Enter one of the following codes: 2100 (Army); 1700 (Navy); 5700 (Air Force); 96CE (Army Civil Works); 97AS (DLA); 9763 (DCMA); 9700 (all other defense agencies).
(b) Part B of the DD Form 350. Part B describes the transaction.
(1) LINE B1, CONTRACT IDENTIFICATION INFORMATION.
(B) Do not leave spaces between characters, and do not enter dashes, slants, or any other punctuation marks. Start Printed Page 46114
(A) Code A—Mission Critical. Enter code A if the agency has determined that the consolidation of requirements is critical to the agency's mission, but the measurably substantial benefits do not meet the thresholds set forth in FAR 7.107 to determine that the consolidation is necessary and justified.
(v) LINE B1E, PERFORMANCE-BASED SERVICE CONTRACT (see FAR Subpart 37.6). Enter one of the following codes:
(A) Code Y—Yes. Enter code Y when at least 80 percent of the contract value is for work that is performance based.
(2) LINE B2, MODIFICATION, ORDER, OR OTHER ID NUMBER. Enter the supplementary procurement instrument identification number if one was assigned in accordance with 204.7004 or as permitted by 204.7000. It can be up to 19 characters. Orders under DoD contracts have a four-position number (see 204.7004(d)); orders under non-DoD contracts have a 13-position number with an F in the ninth position; modifications to contracts and agreements have a six-position modification number (see 204.7004(c)); modifications to orders under DoD contracts have a two-position modification number following the four-position order number (see 204.7004(e)); and modifications to orders under non-DoD contracts have a six-position modification number following the 13-position order number.
(1) Code Y—Yes. Enter code Y when the contractor is a Federal, State, or local government agency of the United States and outlying areas (see 204.670-1(d)). Do not use code Y when the government agency is an educational institution or a JWOD Participating Nonprofit Agency.
(i) The place, or places, where the contract will be performed may be specified by the Government or listed by the contractor in response to the solicitation provision at FAR 52.214-14, Place of Performance—Sealed Bidding, Start Printed Page 46115or FAR 52.215-6, Place of Performance. Use data for the contractor's principal place of performance, which is generally the—
(iii) Code 3—No Dollars Obligated or Deobligated. Enter code 3 if the action is the initial award of an indefinite-delivery contract that neither obligates nor deobligates funds.
(8) LINE B8, OBLIGATED OR DEOBLIGATED DOLLARS. Enter the net amount of funds (whole dollars only) obligated or deobligated by the action. Enter zero if the action is the initial award of an indefinite-delivery contract that neither obligates nor deobligates funds, i.e., Line B7 is coded 3.
(A) Research and development (R&D), enter the code that best represents the objective of the R&D. For example, if the objective of the R&D is a guided missile, enter code A20. If the R&D cannot be Start Printed Page 46116identified to any particular objective, enter code S10;
(iv) LINE B12D, NAICS CODE. Enter the North American Industry Classification System (NAICS) code for the acquisition. Use the NAICS code in effect at the time of award. These codes are in the 2002 U.S. NAICS Manual (http://www.census.gov/​pub/​epcd/​www/​naics.html). If more than one code applies to the action, enter the code that best identifies the product or service representing the largest dollar value.
(A) Code A—EPA-Designated Product(s) with Minimum Recovered Material Content. Enter code A if Environmental Protection Agency (EPA)-designated product(s) were acquired and all contained the required minimum recovered material content. See the EPA Comprehensive Procurement Guidelines program list at http://www.epa.gov/​cpg/​.
(B) Code B—FAR 23.405(c)(1) Justification. Enter code B if EPA-designated product(s) were acquired without the required minimum recovered material content and a justification was completed based on inability to acquire the product(s) competitively within a reasonable period of time.
(C) Code C—FAR 23.405(c)(2) Justification. Enter code C if EPA-designated product(s) were acquired without the required minimum recovered material content and a justification was completed based on inability to acquire the product(s) at a reasonable price.
(D) Code D—FAR 23.405(c)(3) Justification. Enter code D if EPA-designated product(s) were acquired without the required minimum recovered material content and a justification was completed based on inability to acquire the product(s) to reasonable performance standards in the specifications.
(E) Code E—No EPA-Designated Products Acquired. Enter code E if no EPA-designated products were acquired.
(vii) LINE B12G, RECOVERED MATERIAL CLAUSES. If an EPA-designated product was acquired, i.e., Line B12F is coded A, B, C, or D, enter one of the following codes. Otherwise, leave Line B12G blank.
(A) Code A—FAR 52.223-4. Enter code A if the solicitation included the provision at FAR 52.223-4, Recovered Material Certification.
(B) Code B—FAR 52.223-4 and FAR 52.223-9. Enter code B if the solicitation included the provision at FAR 52.223-4, Recovered Material Certification, and the contract includes the clause at FAR 52.223-9, Estimate of Percentage of Recovered Material Content for EPA-Designated Products.
(vi) Initial award of an indefinite-delivery contract when no funds are obligated.
(F) Code 7—BPA Order under Federal Schedule. Enter code 7 if the action is an order under a blanket purchase agreement established under a Federal schedule (see FAR 8.404(b)(4)). When the action is a modification to an order Start Printed Page 46117described in code 7 instructions, enter code 7 on Line B13A.
(G) Code 8—Order from UNICOR or JWOD. Enter code 8 if the action is an order placed with Federal Prison Industries (UNICOR) or a JWOD Participating Nonprofit Agency in accordance with FAR Subpart 8.6 or 8.7. Use code 6 for orders from the Procurement List under Federal schedules. When the action is a modification to an order described in code 8 instructions, enter code 8 on Line B13A.
(ii) LINE B13B, TYPE OF INDEFINITE-DELIVERY CONTRACT. If the action is the award or modification of an indefinite-delivery contract, i.e., Line B13A is coded 3 and the ninth position of B1A is coded D, complete Line B13B. If the action is an order or modification of an order under an indefinite-delivery contract, i.e., Line B13A is coded 5, complete Line B13B. Otherwise, leave Line B13B blank.
(iii) LINE B13C, MULTIPLE OR SINGLE AWARD INDEFINITE-DELIVERY CONTRACT. If the action is the award or modification of an indefinite-delivery contract, or an order or modification of an order under an indefinite-delivery contract, i.e., Line B13B is coded A, B, or C, complete Line B13C. Otherwise, leave Line B13C blank.
(A) Code M—Multiple Award. Enter code M if the indefinite-delivery contract is a multiple award contract.
(B) Code S—Single Award. Enter code S if the indefinite-delivery contract is a single award contract.
(v) LINE B13E, MULTIPLE AWARD CONTRACT FAIR OPPORTUNITY. If the action is an order under a multiple award indefinite-delivery contract, i.e., Line B13C is coded M, enter one of the following codes. Otherwise, leave Line B13E blank.
(vi) LINE B13F, INDEFINITE-DELIVERY CONTRACT USE. If the action is the initial award of an indefinite-delivery contract, enter one of the following codes to indicate if the indefinite-delivery contract can be used Government-wide, within DoD only, within the department or agency only, or by the contracting office only. Otherwise, leave Line B13F blank.
(vii) LINE B13G—INDEFINITE-DELIVERY CONTRACT ORDERING PERIOD ENDING DATE. If the action is the initial award of an indefinite-delivery contract and Line B13F is coded A, B, C, or D, enter the date the ordering period ends. Otherwise, leave Line B13G blank. Enter four digits for the year, two digits for the month, and two digits for the day. Use 01 through 12 for January through December. For example, enter January 2, 2003, as 20030102.
(i) Code A—Pre-CICA. Enter code A if the action resulted from a solicitation issued before April 1, 1985. Modifications within the original scope of work of such awards and orders under pre-CICA indefinite-delivery type contracts also are coded A.Start Printed Page 46118
(iii) Code C—Simplified Acquisition Procedures Other than FAR Subpart 13.5. Enter code C if the action resulted from use of the procedures in FAR Part 13, including blanket purchase agreement orders with Federal schedule contractors, other than those in Subpart 13.5.
(vi) Code F—Noncommercial Service. Enter code F for all other services.
(16) LINE B16, CLINGER-COHEN ACT PLANNING COMPLIANCE. If the action is for information technology products or services, enter one of the following codes. Otherwise, leave Line B16 blank:
(2) Do not complete Part C if the action is with a government agency, i.e., Line B5B (Government Agency) is coded Y (Yes). If the action is an order under a Federal schedule, i.e., Line B13A is coded 6, complete only the following lines in Part C: Line C3, and Lines C13A and C13B (when applicable).
(3) In completing Part C, use codes that describe either the current action or the original contract as follows:
(i)(A) If the current action is a modification, other than a new work modification, or an order under an indefinite-delivery contract, code the lines in Part C to describe the original contract.
(B) If the current action is an order under a multiple award contract, i.e., Line B13A is coded 5 and Line B13C is coded M, code Lines C6 and C7 to describe the order and code the rest of Part C to describe the original contract.
(C) Otherwise, code the lines in Part C to describe the current action.
(ii) LINE C2, REASON NOT SYNOPSIZED. Enter one of the following codes if a synopsis was not prepared, i.e., Line C1 is coded N. Otherwise, leave Line C2 blank.
(B) Code B—FAR 5.202(a)(13). Enter code B if the action was not synopsized because the acquisition did not exceed the simplified acquisition threshold and was made through FACNET or another means that provided access to the notice of proposed action through the single, Governmentwide point of entry (see FAR 5.202(a)(13)).
(C) Code C—SBA/OFPP Pilot Program. Enter Code C if the action was not synopsized because the acquisition was subject to the SBA/OFPP Pilot Program that allows for waiver of synopsis requirements for acquisitions of services between $25,000 and $100,000 from small businesses under set-asides (OFPP memorandum dated September 27, 2001, Subject: Extension of the Pilot Program on Acquisition of Services from Small Businesses). Do not use Code C if the acquisition is subject to the Small Business Competitiveness Demonstration Program.
(D) Code Z—Other Reason. Enter code Z if the action was not synopsized due to some other reason.
(1) The action is an order under a Federal schedule, i.e., Line B13A is coded 6;
(3) Acquisitions authorized or required by statute to be awarded to a Start Printed Page 46119specific source pursuant to FAR 6.302-5(b)(2) or (4), e.g., qualified nonprofit agencies employing people who are blind or severely disabled (see FAR Subpart 8.7) or 8(a) program (see FAR Subpart 19.8);
(iv) LINE C4, SEA TRANSPORTATION. When the origin of the contract is DoD, i.e., Line B1B is coded A, enter one of the following codes. Otherwise, leave Line C4 blank.
(2) The action is an order or modification of an order under a non-DoD indefinite-delivery contract, i.e., Line B1B is coded B or C and Line B13A is coded 5; or
(3) The action is an order or modification of an order under a Federal schedule, i.e., Line B13A is coded 6.
(2) The action is an order under a Federal schedule, i.e., Line B13A is coded 6.
(2) The action is pursuant to simplified acquisition procedures, i.e., Line B13A is coded 9; or
(3) The action is an order under a Federal schedule, i.e., Line B13A is coded 6.
(9) Code N—Other than Full and Open Competition. Enter code N if the action resulted from use of other than full and open competition pursuant to FAR Subpart 6.3. This includes awards Start Printed Page 46120to qualified nonprofit agencies employing people who are blind or severely disabled (see FAR Subpart 8.7) or noncompetitive awards to the Small Business Administration under Section 8(a) of the Small Business Act (see FAR 6.302-5(b)).
(B) Enter one of the following codes if the action resulted from use of other than full and open competition, i.e., Line C8 is coded N. Otherwise, leave Line C9 blank.
(x) LINE C10, SUBJECT TO LABOR STANDARDS STATUTES. Enter one of the following codes. When the action is an order or modification of an order under a Federal schedule, i.e., Line B13A is coded 6, leave Line C10 blank.
(xi) LINE C11, COST OR PRICING DATA. Enter one of the following codes when the origin of the contract is DoD, i.e., Line B1B is coded A. Otherwise, leave Line C11 blank.
(xii) LINE C12, CONTRACT FINANCING. When the origin of the contract is DoD, i.e., Line B1B is coded A, enter one of the following codes identifying whether or not progress payments, advance payments, or other financing methods were used. When the origin of the contract is not DoD, leave Line C12 blank.
(B) LINE C13A, PLACE OF MANUFACTURE. Complete Line C13A only if the action is for a foreign end product or a service provided by a foreign concern under a DoD contract or a Federal schedule. Otherwise, leave Line C13A blank.
(ii) An order under a Federal schedule, i.e., Line B13A is coded 6.
(2) Use the codes on Lines B13A and B13D to determine whether the codes in Part D will describe the current action or the original contract. Start Printed Page 46121
(A) The action is a new requirement, i.e., Line B13A is coded 1, 3, 4, 7, or 9 and Line B13D is coded A or is blank; or
(B) The action is an order from the Schedule or the Procurement List, i.e., Line B13A is coded 8 and Line B13D is coded A or is blank.
(C) LINE D1C, HUBZONE REPRESENTATION. Enter one of the following codes when the contractor is a small business performing inside the United States, i.e., Line D1A is coded A or B. Otherwise, leave Line D1C blank.
(1) Code Y—Yes. Enter code Y if the contractor represented that it is a HUBZone small business concern at the time of contract award (see FAR 19.1303).
(1) Complete Line D1D if the action is with a small disadvantaged business and the origin of the contract is DoD, i.e., Line B1B is coded A. Otherwise, leave Line D1D blank.
(ii) LINE D2, REASON NOT AWARDED TO SDB. Enter one of the following codes when the contractor is a small business (other than a small disadvantaged business) or a large business performing in the United States, i.e., Line D1A is coded B or C. Otherwise, leave Line D2 blank.
(E) Code Z—Other Reason. Enter code Z when an SDB did not receive the award for any other reason or when the action is an order or modification of an order under a non-DoD contract, i.e., Line B1B is coded B or C and Line B13A is coded 5.
(iii) LINE D3, REASON NOT AWARDED TO SB. Enter one of the following codes when the contractor is a large business performing in the United States, i.e., Line D1A is coded C. Otherwise, leave Line D3 blank. (The term “small business” includes all categories of small businesses.)
(C) Code C—SB Solicited and No Offer Received. Enter code C when a small business concern was solicited Start Printed Page 46122but it did not submit an offer, or its offer was not sufficient to cover the total quantity requirement so it received a separate award for the quantity offered.
(E) Code Z—Other Reason. Enter code Z when a small business did not receive the award for any other reason or when the action is an order or modification of an order under a non-DoD contract, i.e., Line B1B is coded B or C and Line B13A is coded 5.
(5) Code E—Combination HUBZone Price Evaluation Preference and SDB Price Evaluation Adjustment. Enter code E if the contractor received the award as a result of both a HUBZone price evaluation preference and an SDB price evaluation adjustment (see FAR 19.1307).
(1) Complete Line D4C if the origin of the contract is DoD, i.e., Line B1B is coded A, and—
(i) An SDB or HBCU/MI set-aside was used, i.e., Line D4A is coded E, F, or G; or
(ii) A preference program was used, i.e., Line D4B is coded B, C, D, or E.
(vi) LINE D7, SMALL BUSINESS INNOVATION RESEARCH (SBIR) PROGRAM. Enter one of the following codes. When the action is an order or modification of an order under a non-DoD contract, i.e., Line B1B is coded B or C and Line B13A is coded 5, leave Line D7 blank.
(viii) LINE D9, SMALL BUSINESS COMPETITIVENESS DEMONSTRATION PROGRAM. When the action is under a contract that was awarded before the demonstration program began (January 1, 1989) and does not involve a new work modification, enter code N on Line D9. When the action is an order or modification of an order under a non-DoD contract, i.e., Line B1B is coded B or C and Line B13A is coded 5, enter code N on Line D9. Otherwise, code Line D9 as follows:
(ix) LINE D10, SIZE OF SMALL BUSINESS. Start Printed Page 46123
(A) Complete Line D10 only when the contractor is a small business performing in the United States and the action is under the Small Business Competitiveness Demonstration Program, i.e., Line D1A is coded A or B and Line D9 is coded Y. Otherwise, leave Line D10 blank.
(A) Complete this line only if the action is under the Small Business Competitiveness Demonstration Program, i.e., Line D9 is coded Y, and the action is in one of the four designated industry groups, not one of the targeted industry categories. Otherwise, leave Line D11 blank.
(3) LINE E3, REQUESTING AGENCY CODE (FIPS 95). If making a purchase on behalf of a non-DoD agency, enter the four-position code from FIPS PUB 95 that identifies the non-DoD agency. If making a purchase for another DoD department or agency, enter 2100 for Army, 1700 for Navy, 5700 for Air Force, 97AS for DLA, 96CE for USACE, 9763 for DCMA, and 9700 for all other defense agencies. Otherwise, leave Line E3 blank.
(4) LINE E4, REQUESTING ACTIVITY CODE. If making a purchase on behalf of a non-DoD agency, enter the non-DoD agency's office code, if provided. Otherwise, leave Line E4 blank. If making a purchase on behalf of a DoD activity, enter the DoDAAC of the activity for whom the purchase was made. DoDAACs can be found at: https://day2k1.daas.dla.mil/​dodaac/​dodaac.asp. If multiple requesting activities are involved, enter the DoDAAC of the activity that provided the largest portion of funding for the action.
(6) LINE E6, PAYMENT BY GOVERNMENTWIDE PURCHASE CARD. If payment is to be made through use of the Governmentwide purchase card, enter Y on Line E6. Otherwise, leave Line E6 blank.
[FR Doc. 02-17524 Filed 7-11-02; 8:45 am]