Source: https://www.informationstrategy.tas.gov.au/Records-Management-Principles/Pages/Tools.aspx
Timestamp: 2017-09-26 02:05:55
Document Index: 249199484

Matched Legal Cases: ['art 1', 'art 2', 'art 3', 'art 1', 'art 2', 'art 3', 'art 4', 'art 5', 'art 5', 'art 2', 'art 1', 'art 2', 'art 3', 'art 4', 'art 4', 'art 1', 'art 2', 'art 1', 'art 2', 'art 3', 'art 1', 'art 2', 'art 3', 'art 4']

Government Information Strategy Unit > Records Management Principles > Tools
TAHO sets guidelines for the efficient management of state records. These apply to all records created by Tasmanian State and Local government and detail the requirements for the creation, maintenance and use of these records.
Our ongoing review program provides for new and updated guidelines and information management advice so that our products are relevant, timely, identify and respond to contemporary issues, and ensure stakeholder feedback is incorporated into revised products.
Guideline: A defined set of Standards for recordkeeping practice, issued by the State Archivist under the Archives Act 1983. It is the duty of the relevant authority to take all reasonable steps to ensure that the guidelines are complied with.
Advice: General advice to Agencies on contemporary recordkeeping issues. (No associated compliance requirement).
Template: An outline or example of a document type, often including explanatory text providing direction to the author.
Checklist: A comprehensive list of relevant actions, or steps to be taken in a specific order to support various activities.
Other: Additional tools either developed or endorsed by TAHO for use by Government Agencies.
​I want to view tools by....(choose a topic from the picklist provided below):
- Access + Transfer Appraisal Business Analysis Business Systems Digital Recordkeeping Digitisation Disaster Recovery Disposal EDRMS Implementation Governance Government Administration + Change Information Risk Information Security Legal Metadata Migration Mobile RM Operations Social Business Standards Storage ​​​​​​​​​​​​​
Advice Advice 11 Short term Retrieval of State Records 13/07/2005 17/05/2017 Under Review
Advice Advice 12 Preparing hard copy records for transfer to the Tasmanian Archive + Heritage Office 30/11/2013 30/11/2013 Current
Advice Advice 15 Transfer and Provision of Access to Cabinet Records 26/09/2005 26/09/2005 Requires Review
Advice Advice 23 Government agencies using records in the History Room 14/05/2012 14/05/2012 Under Review
Advice Advice 37 Keeping Digital Records Accessible 31/05/2013 31/05/2013 Current
Guideline Guideline 04 Agency Determination of Access Restrictions 31/07/2005 31/07/2005 Requires Review
Guideline Guideline 12 Short Term Retrieval of State Archives 13/07/2005 13/07/2005 Under Review
Guideline Guideline 16 Managing Inter-agency Transfer of Personnel Records 11/06/2009 11/06/2009 Current
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Advice Advice 02 All about Appraisal 28/02/2015 28/02/2015 Current
Advice Advice 13 Writing Disposal Classes 13/07/2005 13/07/2005 Requires Review
Advice Advice 28 Getting Started on the Development of an Agency Functional Disposal Schedule 30/11/2012 30/11/2012 Current
Advice Advice 29 Advice for Agencies on Managing Legacy Records 30/11/2012 30/11/2012 Current
Advice Advice 36 Legislative Mapping for Information Managers 31/05/2013 31/05/2013 Under Review
Other Appraisal Statement for State records required as State Archives 28/02/2015 28/02/2015 Current
Advice Advice 06 Information Classification tools 13/07/2005 31/08/2014 Current
Advice Advice 31 Managing Records of Projects 30/04/2013 30/04/2013 Current
Advice Advice 33 Implementing Info Security Classification Part 1 - Overview 31/03/2014 31/03/2014 Current
Advice Advice 33 Implementing Info Security Classification Part 2 - The Security Classification process 30/03/2014 30/03/2014 Current
Advice Advice 33 Implementing Info Security Classification Part 3 - Security Classification controls 30/03/2014 30/03/2014 Current
Advice Advice 39 Developing an Information Asset Register 30/05/2013 30/05/2013 Current
Advice Advice 61 How to review your records holdings 31/08/2014 31/08/2014 Current
Advice Advice 66 Classification Scheme Considerations 31/10/2014 31/10/2014 Current
Advice Advice 72 Overview of a BCS development project 31/08/2015 31/08/2015 Current
Checklist Checklist How to identify Recordkeeping Requirements in Legislation 14/09/2015 14/09/2015 Current
Template Advice 39 Template Simple Asset Register 18/08/2015 18/08/2015 Current
Advice Advice 14 The Value of Recordkeeping Metadata 13/07/2005 1/06/2015 Current
Advice Advice 17 Recordkeeping by Design 14/09/2015 14/09/2015 Current
Advice Advice 18 Managing Records in Business Systems - Overview 30/05/2014 30/05/2014 Current
Advice Advice 18 Managing Records in Business Systems - Questions for vendors when selecting new business systems 30/05/2014 30/05/2014 Current
Advice Advice 18 Managing Records in Business Systems Part 1 - Checklist for decommissioning bus systems 30/05/2014 30/05/2014 Current
Advice Advice 18 Managing Records in Business Systems Part 2 - Assessing recordkeeping functionality 30/05/2014 30/05/2014 Current
Advice Advice 18 Managing Records in Business Systems Part 3 - Sentencing scheduled records 30/05/2014 30/05/2014 Current
Advice Advice 18 Managing Records in Business Systems Part 4 - Appraisal of unscheduled records 30/05/2014 30/05/2014 Current
Advice Advice 18 Managing Records in Business Systems Part 5 - Improving recordkeeping functionality 30/05/2014 30/05/2014 Current
Advice Advice 27 Managing Email 31/10/2012 31/10/2012 Current
Advice Advice 60 Introduction to Risk Management Processes Part 5 - Manage Information Risks during System Migration 14/09/2015 14/09/2015 Current
Form Advice 18 Assessment tool - Measuring Recordkeeping compliance in Business Systems 30/05/2014 30/05/2014 Current
Form Advice 18 Managing records in Business Systems Part 2 - Worksheet Minimum recordkeeping requirements 30/05/2014 30/05/2014 Current
Template Guideline 05 Template Metadata mapping 31/07/2015 31/07/2015 Current
Advice Advice 04 Managing Electronic Communications as Records 15/07/2009 15/07/2009 Under Review
Advice Advice 22 Records Management Using SharePoint 2010 - considerations 30/05/2012 30/06/2013 Current
Advice Advice 24 How to manage 3½ and 5¼ inch discs 23/04/2012 11/12/2012 Current
Advice Advice 41 Managing Records on Shared Network Drives 30/06/2013 30/06/2013 Current
Advice Advice 42 Structuring Shared Network Drives for Recordkeeping 30/05/2013 30/05/2013 Current
Advice Advice 44 Cloud Computing Information Security Considerations 31/01/2014 31/01/2014 Current
Advice Advice 56 Management of Digital Records on a Shoestring Budget 30/04/2014 30/04/2014 Current
Advice Advice 57 Managing Social Media Records Part 1 - Overview 30/06/2014 30/06/2014 Current
Advice Advice 57 Managing Social Media Records Part 2 - Implementing recordkeeping strategies 30/06/2014 30/06/2014 Current
Advice Advice 57 Managing Social Media Records Part 3 - Determine what records need to be kept 30/06/2014 30/06/2014 Current
Advice Advice 57 Managing Social Media Records Part 4 - How to Capture Social Media Records 30/06/2014 30/06/2014 Current
Advice Advice 68 Migrating Records from Network Drives to EDRMS 31/08/2015 31/08/2015 Current
Guideline Guideline 05 Recordkeeping Metadata 11/08/2015 11/08/2015 Current
Guideline Guideline 07 Managing Electronic Communications as Records 31/07/2009 31/07/2009 Under Review
Guideline Guideline 15 Recordkeeping Strategies for Websites and Web pages 31/12/2005 31/12/2005 Under Review
Guideline Guideline 17 Managing risks associated with cloud computing 30/11/2010 28/02/2014 Current
Guideline Guideline 18 Managing Social Media records 30/04/2012 30/04/2015 Current
Guideline Guideline 19 Digital Preservation formats 23/04/2012 23/04/2012 Current
Guideline Guideline 22 Collaborative Workspaces 31/08/2013 31/08/2013 Under Review
Template Advice 41 Template Sample procedures for staff managing shared drives 30/06/2013 30/06/2013 Current
Template Advice 57 Template Social Media Acceptable Use Policy 30/06/2014 30/06/2014 Current
Advice Advice 03 Day Batching of Source Records 13/07/2005 2/01/2013 Current
Advice Advice 08 Microfilm Reproductions of State Records 13/07/2005 13/07/2005 Requires Review
Advice Advice 21 Plan before you scan 12/05/2015 12/05/2015 Current
Advice Advice 30 Digitisation Dilemmas 28/02/2013 28/02/2013 Current
Checklist Checklist Selecting Records for Digitisation 12/05/2015 12/05/2015 Current
Guideline Guideline 08 Digitisation and Disposal of Source Records 31/07/2005 30/07/2015 Current
Advice Advice 25 Management of Backups 23/04/2012 23/04/2012 Current
Advice Advice 26 Disaster Preparedness and Recovery 13/06/2012 13/03/2017 Current
Advice Advice 38 Information Asset owner and Digital Continuity 31/07/2013 31/07/2013 Current
Advice Advice 46 Treating Records with Mould 30/06/2013 30/06/2013 Current
Advice Advice 52 Identifying and Managing Vital Records 30/03/2014 30/03/2014 Current
Advice Advice 54 Records Management Toolkit for Local Government Fact Sheet 5 - Disaster Management 30/06/2014 30/06/2014 Current
Checklist Checklist Testing for Continuity of a Digital Information Asset 31/07/2013 31/07/2013 Current
Advice Advice 09 Disposal of Scheduled Records 13/07/2005 13/07/2005 Requires Review
Advice Advice 10 Disposal of Unscheduled Records 13/07/2005 18/05/2012 Current
Advice Advice 54 Records Management Toolkit for Local Government Fact Sheet 4 - Disposal Management 30/06/2014 30/06/2014 Current
Advice Advice 69 Register of Records Destroyed 31/03/2015 31/03/2015 Current
Checklist Advice 10 Checklist Disposal of Unscheduled Records 18/05/2012 18/05/2012 Current
Guideline Guideline 02 Retention and Disposal of State Records 31/07/2005 31/07/2005 Requires Review
Guideline Guideline 06 Developing a Functional Records Disposal Schedule 13/07/2005 30/05/2015 Current
Guideline Guideline 21 Approved destruction methods for State records 8/04/2013 8/04/2013 Current
Advice Advice 05 Australian Standard AS ISO 15489 Records Management 13/07/2005 13/07/2005 Requires Review
Advice Advice 20 Managing change in EDRMS implementation projects 30/11/2007 31/10/2014 Current
Advice Advice 34 Implementing Information Security Classification in EDRMS 30/05/2013 30/05/2013 Current
Advice Advice 55 Change Management - Preparing for Change 30/03/2014 30/03/2014 Current
Advice Advice 01 Government Employees Responsibilities in Relation to State Records 31/07/2005 31/07/2005 Requires Review
Advice Advice 33 Implementing Info Security Classification Part 4 - Establishing accountability 30/03/2014 30/03/2014 Current
Advice Advice 40 The Role of an Information Asset Owner 30/05/2013 30/05/2013 Current
Advice Advice 49 Recordkeeping for Local Government Councillors 30/06/2013 31/07/2013 Current
Advice Advice 50 Developing a Records Management policy 31/08/2013 31/08/2013 Current
Guideline Guideline 01 Records Management Principles Overview 13/07/2005 13/07/2014 Current
Advice Advice 62 Help We are moving 31/08/2014 31/08/2014 Current
Advice Advice 63 Government Administrative Change Part 1 - Management of Records Handbook 30/08/2014 30/08/2014 Current
Advice Advice 63 Government Administrative Change Part 2 - Advice for senior management 30/08/2014 30/08/2014 Current
Advice Advice 65 What to do if your Agency is Closed or Privatised 31/07/2014 31/07/2014 Current
Checklist Checklist A Quick Guide to Identifying Records for Transfer during GAC 30/08/2014 30/08/2014 Current
Checklist Checklist Data Collection for Transition and Recovery Planning 30/08/2014 30/08/2014 Current
Checklist Checklist Government Administrative Change Project Tasks 30/08/2014 30/08/2014 Current
Guideline Guideline 03 Managing Recordkeeping Risks during Government Administrative Change 31/07/2005 31/05/2014 Current
Guideline Guideline 09 Managing Ministerial Records 31/07/2005 31/03/2014 Current
Guideline Guideline 10 Outsourcing of Government Business - Recordkeeping Issues 31/07/2005 30/04/2013 Current
Guideline Guideline 14 Privatisation of Government Business - Recordkeeping Issues 13/07/2005 13/07/2005 Requires Review
Advice Advice 60 Introduction to Risk Management processes Part 1 30/09/2014 30/09/2014 Current
Advice Advice 60 Introduction to Risk Management processes Part 2 - Applying Risk Management Processes 30/09/2014 30/09/2014 Current
Guideline Guideline 25 Managing Information Risk 17/09/2014 17/09/2014 Current
Template Advice 60 Introduction to Risk Management processes Part 3 - Template Information Risk Register 30/09/2014 30/09/2014 Current
Advice Advice 32 Implementing Information Security for Information Managers 31/07/2013 31/07/2013 Current
Advice Advice 35 Implementing Information Security Part 1 - A Step by Step Approach 30/11/2013 30/11/2013 Current
Advice Advice 35 Implementing Information Security Part 2 - Developing an IS Plan 30/11/2013 30/11/2013 Current
Advice Advice 35 Implementing Information Security Part 3 - IS Governance 30/11/2013 30/11/2013 Current
Advice Advice 35 Implementing Information Security Part 4 - IS Policy 30/11/2013 30/11/2013 Current
Advice Advice 67 Tasmanian Government Information Security policy for Local Government 30/11/2014 30/11/2014 Current
Checklist Checklist Assessment of your Agencies Current Information Security Practices 31/07/2013 31/07/2013 Current
Checklist Checklist Information Security Policy Implementation 30/11/2013 30/11/2013 Current
Template Advice 35 Template Information Security Policy 30/11/2013 30/11/2013 Current
Advice Advice 07 Information Rights Management 15/07/2009 15/07/2009 Current
Advice Advice 16 Legal Acceptance of Records 30/12/2005 30/12/2005 Requires Review
Guideline Guideline 20 Records required for legal proceedings 31/12/2012 31/12/2012 Current
Advice Advice 54 Records Management Toolkit for Local Government Fact Sheet 1 - Mail Processing 30/06/2014 30/06/2014 Current
Advice Advice 54 Records Management Toolkit for Local Government Fact Sheet 2 - File Management 30/06/2014 30/06/2014 Current
Advice Advice 54 Records Management Toolkit for Local Government Fact Sheet 3 - Access Management 30/06/2014 30/06/2014 Current
Advice Advice 54 Records Management Toolkit for Local Government Fact Sheet 6 - Quality Management 30/06/2014 30/06/2014 Current
Advice Advice 54 Records Management Toolkit for Local Government Fact Sheet 7 - Resource Management 30/06/2014 30/06/2014 Current
Advice Advice 54 Records Management Toolkit for Local Government 30/06/2014 30/06/2014 Current
Advice Advice 58 Managing your agency's photographs 13/06/2014 13/06/2014 Current
Guideline Guideline 11 Physical storage of State Records 13/07/2005 13/07/2005 Requires Review
Guideline Guideline 13 Certification for secondary storage providers 27/06/2013 25/11/2014 Current
Guideline Guideline 23 Certification for Places of Deposit of State archives 31/08/2013 31/08/2013 Current
Numerical list of all Guidelines + Advices
Guidelines + Advices mapped by RM Principle
Guidelines + Advices mapped by RM project