Source: https://www.ecode360.com/6615374
Timestamp: 2018-07-21 17:34:52
Document Index: 226757646

Matched Legal Cases: ['§ 61', '§ 61', '§ 61', '§ 61', '§ 61', '§ 61', '§ 61']

Village of Round Lake, NY Records
Village of Round Lake, NY
Ch 15 Boards and Commissions
Ch 18 Code Enforcement Officers
Ch 41 Information and Security Breach Notification Law
Ch 61 Records
Ch 61 Art I Retention
§ 61-1 Adoption of schedule.
Ch 61 Art II Records Management
§ 61-2 Records Management Officer (RMO).
§ 61-3 Powers and duties.
§ 61-4 Records Center.
§ 61-5 Disposition.
§ 61-6 Legal action to recover records.
§ 61-7 Records Advisory Board.
Ch 91 Uniform Codes, Administration and Enforcement of
Ch 99 Burning, Open
Ch 112 Farming
Ch 116 Flood Damage Prevention
Ch 130 Noise, Odor and Incineration
Ch 138 Sales
Ch 152 Stormwater Management and Erosion and Sediment Control
Chapter 61: Records
[HISTORY: Adopted by the Board of Trustees of the Village of Round Lake as indicated in article histories. Amendments noted where applicable.]
Information and Security Breach Notification Law — See Ch. 41.
Chapter 61 : Records
Article I Retention
Article I: Retention
[Adopted 2-7-1990]
In accordance with Article 57-A of the Arts and Cultural Affairs Law:
[Adopted 3-21-1994 by L.L. No. 1-1994]
The Village Clerk or her designee shall be responsible for the records management program established by this article and subsequent amendments thereto. Said officer will be responsible for administering the noncurrent (inactive) and archival public records for the Village of Round Lake in accordance with local, state and federal laws and guidelines. Said officer shall also be responsible for overseeing micrographics and technology projects involving Village of Round Lake records according to quality control specifications and guidelines.
The Village Clerk or her designee shall:
Have all the necessary powers to carry out the efficient administration of records, the determination of value, uses, preservation, storage and disposition of the noncurrent (inactive) and archival public records kept, filed or received by the offices and departments of the Village of Round Lake.
Establish guidelines for proper records management in any department or agency of the Village of Round Lake in accordance with local, state and federal laws, regulations and guidelines.
Report annually to the Village of Round Lake on the powers and duties herein mentioned, including, but not limited to, the cost-benefit ratio, efficiencies and administrative economies of programs implemented by the Village Clerk or her designee.
The Village Clerk shall have at her disposal adequate designated space dedicated specifically for the storage, processing and servicing of noncurrent (inactive) and archival records for all Village departments and agencies, including, but not limited to, the Village Clerk, the Building and Grounds Department, the Village Historian's office and the Village Fire Department. The Records Center will be administered by the Village Clerk or her designee.
The Village Clerk or designee shall be the sole officer with authority over the disposition of Village records in consultation with the respective local government officer or department head who has custody of the records of his/her respective office or department and with the local Records Advisory Board, where one exists. No Village records, including, but not limited to, letters, notes, receipts, bills, checks, photographs, deeds, legal documents, films, magnetic recording devices and minutes, shall be removed from their place of keeping (as designated by the Village Clerk or her designee) without the Village Clerk's explicit consent. Receipts of all such removals must be given.
The Village Counsel, in consultation with the Village Clerk, may take steps to recover Village records which have been alienated from proper custody and may, when necessary, institute actions or replevin.
The Village shall appoint a Records Advisory Board of five members based on recommendations by the Village Clerk. The Records Advisory Board shall be composed of the Village Clerk, the Village Historian, the Project Director, the Mayor or Trustee and one resident of the Village of Round Lake.
The function of the Records Advisory Board shall be to advise and make suggestions to the Village Clerk or her designee on future improvements of the Village of Round Lake Records Management Program. The Board shall meet at least once a year.
The Village Clerk or her designee shall call all meetings of the Records Advisory Board, presenting progress reports of the program to the Board, reviewing Village records management and archives policies with the Records Advisory Board, and examining and discussing recommendations offered by the Records Advisory Board.