Source: https://www.gsa.gov/policy-regulations/regulations/federal-management-regulation-fmr/i453490
Timestamp: 2020-06-04 21:55:44
Document Index: 12863893

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Part 102-42 - Utilization, Donation, and Disposal of Foreign Gifts andDecorations | GSA
Home/Policy & Regulations/Regulations/Federal Management Regulation/ Part 102-42 - Utilization, Donation, and Disposal of Foreign Gifts andDecorations
Part 102-42 - Utilization, Donation, and Disposal of Foreign Gifts andDecorations
§102-42.5 - What does this part cover?
§102-42.10 - What definitions apply to this part?
§102-42.15 - Under what circumstances may an employee retain a foreign gift or decoration?
§102-42.20 - What is the typical disposition process for gifts and decorations that employees are not authorized to retain?
§102-42.25 - Who retains custody of gifts and decorations pending disposal?
§102-42.30 - Who is responsible for the security, care and handling, and delivery of gifts and decorations to GSA, and all costs associated with such functions?
§102-42.35 - Can the employing agency be reimbursed for transfers of gifts and decorations?
§102-42.40 - When is an appraisal necessary?
§102-42.45 - What is my agency’s responsibility for establishing procedures for obtaining an appraisal?
§102-42.50 - What types of appraisals may my agency consider?
§102-42.55 - What does the employing agency do with the appraisal?
§102-42.60 - Who is responsible for gifts and decorations received by Senators and Senate employees?
§102-42.65 - What happens if the Commission on Art and Antiquities does not dispose of a gift or decoration?
§102-42.70 - Who handles gifts and decorations received by the President or Vice President or a member of their family?
§102-42.75 - How are gifts containing hazardous materials handled?
§102-42.80 - To whom do “we”, “you”, and their variants refer?
§102-42.85 - What gifts or decorations must we report to GSA?
§102-42.90 - What is the requirement for reporting gifts or decorations that were retained for official use but are no longer needed?
§102-42.95 - How do we report gifts and decorations as excess personal property?
§102-42.100 - How can we obtain an excess gift or decoration from another agency?
§102-42.105 - What special information must be included on the SF122?
§102-42.110 - How must we justify a transfer request?
§102-42.115 - What must we do when the transferred gifts and decorations are no longer required for official use?
§102-42.120 - When may gifts or decorations be donated to State agencies?
§102-42.125 - How is donation of gifts or decorations accomplished?
§102-42.130 - Are there special requirements for the donation of gifts and decorations?
§102-42.135 - Whose approval must be obtained before a foreign gift or decoration is offered for public sale?
§102-42.140 - How is a sale of a foreign gift or decoration to an employee conducted?
§102-42.145 - When is public sale of a foreign gift or decoration authorized?
§102-42.150 - What happens to proceeds from sales?
§102-42.155 - Can foreign gifts or decorations be destroyed?
(4) A member of a uniformed service as specified in 10 U.S.C.101;
(7) The spouse of an individual described in paragraphs (1) through (6) of this definition of “employee” (unless this individual and his or her spouse are separated) or a dependent (within the meaning of section152 of the Internal Revenue Code of 1986 (26 U.S.C.152) of this individual, other than a spouse or dependent who is an employee under paragraphs (1) through (6) of this definition of “employee.”
Note to §102-42.25: GSA will not accept physical custody of foreign gifts of firearms. Firearms reported by the agency as excess must be disposed of in accordance with part101-42 of this title.
(a) An employee indicates an interest in purchasing a gift or decoration. In this situation, the appraisal must be obtained before the gift or decoration is reported to GSA for screening (see §102-42.20); or
When an appraisal is necessary under §102-42.40, the employing agency must include the appraisal with the Standard Form (SF) 120, Report of Excess Personal Property, and send it to GSA in accordance with the requirements of §102-42.95.By attaching the appraisal, the employing agency is certifying that the value cited is the retail value/appraised value of the item in the United States in U.S. dollars on the date set forth on the appraisal.
Gifts containing hazardous materials are handled in accordance with the requirements and provisions of this part and part101-42 of this title.
You must complete a Standard Form(SF)120, Report of Excess Personal Property, and send it to the General Services Administration, Utilization and Donation Program Division (QSCA), Washington, DC 20406. Conspicuously mark the SF120, “FOREIGN GIFTS AND/OR DECORATIONS”, and include the following information:
To obtain an excess gift or decoration from another agency, you would complete a Standard Form(SF)122, Transfer Order Excess Personal Property, or any other transfer order form approved by GSA, for the desired item(s) and submit the form to the General Services Administration, Property Management Division (FBP), Washington, DC 20406.
Conspicuously mark the SF122, “FOREIGN GIFTS AND/OR DECORATIONS”, and include all information furnished by the employing agency as specified in §102-42.95. Also, include on the form the following statement: “At such time as these items are no longer required, they will be reported to the General Services Administration, Property Management Division (FBP), Washington, DC 20406, and will be identified as foreign gift items and cross-referenced to this transfer order number.”
When transferred gifts and decorations are no longer required for official use, report these gifts and decorations to the GSA as excess property on a SF120, including the original transfer order number or a copy of the original transfer order.
The State Agencies for Surplus Property (SASP) must initiate the process on behalf of a prospective donee (e.g.,units of State or local governments and eligible non-profit organizations) by:
(a) Completing a Standard Form(SF)123, Transfer Order Surplus Personal Property, and submitting it to General Services Administration, Property Management Division (FBP), Washington, DC 20406. Conspicuously mark the SF123 with the words, “FOREIGN GIFTS AND/OR DECORATIONS.”
(b) Attaching an original and two copies of a letter of intent to each SF123 submitted to GSA. An authorized representative of the proposed donee must sign and date the letter, setting forth a detailed plan for use of the property. The letter of intent must provide the following information: