Source: https://apps.leg.wa.gov/wAC/default.aspx?cite=132K-122&full=true
Timestamp: 2020-02-28 22:14:34
Document Index: 82416970

Matched Legal Cases: ['§ 132', '§ 132', '§ 132', '§ 132', '§ 132', '§ 132', '§ 132', '§ 132', '§ 132', '§ 132', '§ 132', '§ 132', '§ 132', '§ 132', '§ 132', '§ 132', '§ 132']

Chapter 132K-122 WAC:
WACs > Title 132K > Chapter 132K-122
Chapter 132K-122 WAC
Last Update: 5/14/01
STUDENTS RECORDS RELEASE POLICY
HTMLPDF 132K-122-010 General policy.
HTMLPDF 132K-122-020 Definitions.
HTMLPDF 132K-122-030 Type and location of education records.
HTMLPDF 132K-122-040 The right to inspect and view records.
HTMLPDF 132K-122-050 Limits on rights to review and inspect educational records.
HTMLPDF 132K-122-060 Hearing procedures.
HTMLPDF 132K-122-070 Disclosure of personally identifiable information contained in a student's education records.
HTMLPDF 132K-122-080 Prior consent to disclosure and waiver of student rights.
HTMLPDF 132K-122-090 Maintenance of records.
HTMLPDF 132K-122-100 Prevention of the disclosure of directory information.
HTMLPDF 132K-122-110 Fees for copies.
HTMLPDF 132K-122-120 Denial of copies of education records.
HTMLPDF 132K-122-130 Notice of rights.
PDF132K-122-010
Pierce College desires to insure that information contained in the educational records of its students is treated responsibly with due regard for its personal nature, and for the students', college's, and the community's needs. This chapter implements this general policy and responds to the requirements of Public Law 93-380 (Family Educational Rights and Privacy Act of 1974).
[Statutory Authority: RCW 28B.50.140. WSR 86-15-020 (Order 86-1, Resolution No. 86-1), § 132K-122-010, filed 7/11/86; Order 37, § 132K-122-010, filed 9/2/77.]
PDF132K-122-020
PDF132K-122-030
Pierce College maintains, as student education records, records of the following general types: Academic, financial, counseling, personnel and placement records. For purposes of this chapter, these records are under the control of the college registrar who is located in the administration building and whose telephone number is 552-3983.
[Statutory Authority: RCW 28B.50.140. WSR 86-15-020 (Order 86-1, Resolution No. 86-1), § 132K-122-030, filed 7/11/86; Order 37, § 132K-122-030, filed 9/2/77.]
PDF132K-122-040
PDF132K-122-050
Limits on rights to review and inspect educational records.
(1) There is no right to review and inspect a parent's confidential financial statements or records or any information contained therein;
(2) Confidential letters and confidential statements of recommendation shall be made available for inspection and review by the student except that:
(a) Inspection and review of such letters and statements placed in the education records prior to January 1, 1975, which were solicited with a written assurance of confidentiality or sent and retained with a documented understanding of confidentiality and which are used only for their specifically intended purposes shall not be permitted;
(b) Inspection and review of such letters and statements placed in the education records after January 1, 1975, shall not be permitted where the letters and statements relate to
(i) Admission to an educational institution;
(ii) An application for employment;
(iii) The receipt of an honor or honorary recognition
and where the student has waived his or her rights to inspection or review of such letters and statements as provided for in WAC [ 132K-122-040].
(3) Where requested records or data include information on more than one student, the student shall be entitled to receive or be informed of only that part of the record for data that pertains to that student.
(4) The registrar is the official custodian of academic records and therefore the only official who may issue the transcript of the student's official academic records or prepare other copies of student's records on file in the registrar's office.
(5) Student education records may be destroyed in accordance with routine retention schedules. In no case will any record which is requested by a student for review in accordance with WAC [ 132K-122-040] and [ 132K-122-090] be removed or destroyed prior to informing the student and if requested providing the student access.
[Order 37, § 132K-122-050, filed 9/2/77.]
PDF132K-122-060
PDF132K-122-070
Disclosure of personally identifiable information contained in a student's education records.
(1) The college shall obtain written consent of a student prior to disclosing personally identifiable information other than directory information defined by this chapter from the student's education records: Provided, That consent shall not be required where the disclosure to the student himself or herself: And provided further, That consent shall not be required if the disclosure is
(a) To other officials and teachers within the college having a legitimate educational interest in the education records. For purposes of this section, a college official or teacher shall be said to have a legitimate educational interest whenever he or she
(i) Is acting pursuant to a lawfully established rule policy or procedure, or
(ii) Acting in the educational interest of the student, or
(iii) Requires disclosure in order to provide educational services to the student.
Those having a legitimate education interest shall include but not be limited to the following personnel when acting in their official capacity: The office of the registrar, the office of admissions, the office of financial aid, and the office of the controller.
(b) To officials of another school or school system which the student is enrolled or from which he or she receives educational services or a school or school system in which the student seeks or intends to enroll provided that the records have been requested by officials of the other school or another student.
(2) Following the disclosure of information pursuant to this section, the college shall:
(a) Provide the student upon request with a copy of any educational records which are transferred to another school.
(b) Provide the student upon request with an opportunity for hearing as provided for in WAC [ 132K-122-060].
(c) To authorized representatives of the Comptroller General of the United States Secretary of the United States Department of Health, Education, and Welfare; the Commissioner of Education, the Director of the National Institute of Education, the Assistant Secretary for Education, or state educational authorities, wherever access to the education records is necessary in connection with the audit and evaluation of federally supported education programs or in connection with the enforcement of or in compliance with the federal legal requirements which related to these programs.
(3) In connection with financial aid for which a student has applied or which a student has received: Provided, That personally identifiable information from the education records of the student may be disclosed under this section only as may be necessary for such purposes as
(a) To determine the eligibility of the student for financial aid;
(b) To determine the amount of financial aid;
(c) To determine the conditions which will be imposed regarding the financial aid;
(d) To enforce the terms or conditions of the financial aid.
(4) To certain state and local agencies to whom information is specifically required to be reported or disclosed pursuant to state statute adopted prior to November 19, 1974.
(5) To organizations conducting studies for or on behalf of educational agencies or institutions for the purpose of developing validating or administering predictive tests, administering student aid programs and improving instruction.
(6) To accrediting organization in order to carry out their accrediting function.
(7) To the parents of a dependent student as defined by section 152 of the Internal Revenue Code of 1954.
(8) To comply with the judicial order or lawfully issued subpoena.
(9) To appropriate parties in connection with a health or safety emergency where knowledge of the information is necessary to protect the health or safety of the student or other individuals.
[Order 37, § 132K-122-070, filed 9/2/77.]
PDF132K-122-080
Prior consent to disclosure and waiver of student rights.
(1) The written consent required in WAC 132K-122-070 above shall be signed and dated by the student and shall include:
(a) A specification of the records to be disclosed;
(b) The purpose or purposes of the disclosure;
(c) The party or class of parties to whom the disclosure may be made.
(2) A student may waive any of his or her rights under this chapter by submitting a written, signed and dated waiver to the officer of the registrar. Such a waiver shall be specific as to the records and persons or institutions covered. A waiver shall continue in effect according to its terms unless revoked in writing which is signed and dated.
[Statutory Authority: RCW 28B.50.140. WSR 86-15-020 (Order 86-1, Resolution No. 86-1), § 132K-122-080, filed 7/11/86; Order 37, § 132K-122-080, filed 9/2/77.]
PDF132K-122-090
A record of requests for and disclosures of personally identifiable information shall be maintained in the education records of each student. Records maintained under this section shall be available for inspection and review as provided in WAC [ 132K-122-040].
[Order 37, § 132K-122-090, filed 9/2/77.]
PDF132K-122-100
Prevention of the disclosure of directory information.
A student may refuse to permit the disclosure of directory information as defined by WAC 132K-122-020(3) by filing a request to prevent disclosure of directory information with the registrar's office by the tenth day of the quarter (eighth day for summer quarter). The request for nondisclosure of directory information will remain in effect until the student notifies the registrar's office, in writing, to cancel it.
[Statutory Authority: RCW 28B.50.140. WSR 01-11-067, § 132K-122-100, filed 5/14/01, effective 6/14/01; WSR 86-15-020 (Order 86-1, Resolution No. 86-1), § 132K-122-100, filed 7/11/86; Order 37, § 132K-122-100, filed 9/2/77.]
PDF132K-122-110
Copies of student records shall be made at the expense of the requesting party at prevailing rates not to exceed $1.00 per page.
[Order 37, § 132K-122-110, filed 9/2/77.]
PDF132K-122-120
Denial of copies of education records.
Pierce College reserves the right to deny a request for a copy of all or any portion of the student education records where the student is indebted to the institution for an outstanding or overdue debt.
[Statutory Authority: RCW 28B.50.140. WSR 86-15-020 (Order 86-1, Resolution No. 86-1), § 132K-122-120, filed 7/11/86; Order 37, § 132K-122-120, filed 9/2/77.]
PDF132K-122-130
In order to insure that Pierce College students are fully apprised of their rights under this chapter, the college shall at the beginning of each academic year make available upon request to each student during the registration process a copy of this chapter. In addition, the college shall post at conspicuous places on the campus information the students of the existence of this chapter and of the availability of copies.
[Statutory Authority: RCW 28B.50.140. WSR 86-15-020 (Order 86-1, Resolution No. 86-1), § 132K-122-130, filed 7/11/86; Order 37, § 132K-122-130, filed 9/2/77.]