Source: http://pcm.isfis.net/book/export/html/9
Timestamp: 2020-01-26 21:25:04
Document Index: 548678396

Matched Legal Cases: ['§ 279', '§ 291', '§ 24', '§ 257', '§ 279', '§ 24', '§ 24', '§ 12', '§ 74', '§ 11', '§ 279', '§ 11', '§ 279', '§ 279', '§ 91', '§ 279', '§ 279', '§ 279', '§ 11', '§ 22', '§ 1751', '§ 210', '§ 283', '§ 1751', '§ 283', '§ 1401', '§ 256', '§ 256', '§ 285', '§ 285', '§ 285', '§ 279', '§ 279']

This series of the board policy manual is devoted to the goals and objectives for the school district’s non-instructional services and business operations that assist in the delivery of the educational program. These non-instructional services include, but are not limited to, transportation and the school lunch program. The board, as it deems necessary, will provide additional non-instructional services to support the educational program. To the extent a group of employees has a recognized collective bargaining unit, the provisions of the master contract regarding such topics shall prevail.
It shall be the goal of the board to provide non-instructional services and to conduct its business operations in an efficient manner.
Approved 03/25/91 Reviewed 07/17/2017 Revised 07/17/2017
701.2 Depository of Funds
Each year at its annual meeting, the board shall designate by resolution the name and location of the Iowa located financial depository institution or institutions to serve as the official school district depository or depositories. The maximum deposit amount to be kept in depository shall be stated in the resolution. The amount stated in the resolution must be for all depositories and include all of the school district’s funds.
Legal Reference: Iowa Code §§ 279.33 (2013).
Approved 03/25/91 Reviewed 07/17/2017 Revised 03/17/97
Financial records of the school district are maintained in accordance with generally accepted accounting principles (GAAP) as required or modified by law. School district monies shall be received and expended from the appropriate fund and/or account. The funds and accounts of the school district shall include, but not be limited to:
Public education and recreation levy fund (PERL)
The general fund is used primarily for the education program. Special revenue funds are used to account for monies restricted to a specific use by law. Capital projects funds are used to account for financial resources to acquire or construct major capital facilities (other than those of proprietary funds and trust funds) and to account for revenues from SAVE. A debt service fund is used to account for the accumulation of resources for, and the payment of, general long-term debt principal and interest. Proprietary funds account for operations of the school district operated similar to private business, or they account for the costs of providing goods and services provided by one department to other departments on a cost reimbursement basis. Fiduciary funds are used to account for monies or assets held by the school district on behalf of, or in trust for, another entity. The account groups are the accounting records for capital assets and long-term debt.
The board may establish other funds in accordance with general accepted accounting principles and may certify other taxes to be levied for the funds as provided by state law. The status of each fund must be included in the annual report.
It is the responsibility of the superintendent to implement this policy and bring necessary changes in the maintenance of the school district’s financial records to the attention of the board.
Legal Reference: Iowa Code §§ 291; 298; 298A.
281 I.A.C. 98
701.4 Transfer of Funds
When the necessity for an account or fund has ceased to exist, the balance may be transferred to another account or fund by resolution of the board. School district monies received without a designated purpose may be transferred in this manner. School district monies received for a specific use or upon vote of the people may only be transferred by board resolution when the purpose for which the monies were received has been completed. Voter approval is required to transfer monies to the general fund from the capital projects fund and debt service fund.
It shall be the responsibility of the board secretary to make recommendations to the board regarding transfers and to provide supporting evidence for the transfer.
Legal Reference: Iowa Code §§ 24.21-.22; 279.8; 298A (2013).
701.5 Governmental Accounting Practices and Regulations
School district accounting practices will follow state and federal laws and regulations, generally accepted account principles (GAAP) and the uniform financial accounting system provided by the Iowa Department of Education. As advised by the school district’s auditor, determination of liabilities and assets, prioritization of expenditures of governmental funds and provisions for accounting disclosures shall be made in accordance with governmental account standards.
In Governmental Account Standards Board (GASB) Statement No. 54, the board identifies the order of spending unrestricted resources applying the highest level of classification of fund balance – restricted, committed, assigned, and unassigned – while honoring constraints on the specific purposes for which amounts in those fund balances can be spent. A formal board action is required to establish, modify, and/or rescind a committed fund balance. The resolution will state the exact dollar amount. In the event, the board chooses to make changes or rescind the committed fund balance, formal board action is required.
The Board authorizes the board treasurer to assign amounts to a specific purpose in compliance with GASB 54. An “assigned fund balance” should also be reported in the order of spending unrestricted resources, but is not restricted or committed.
It is the responsibility of the superintendent to development administrative regulations implementing this policy. It is also the responsibility of the superintendent to make recommendations to the board regarding fund balance designations.
Legal Reference: Iowa Code §§ 257.31(4); 279.8; 297.22-.25; 298A (2013).
Approved_06/20/2011_ Reviewed 07/17/2017 Revised 07/17/2017
The amount of cash that may be kept in the school building for any one day shall be sufficient for that day’s operation. Funds raised by students shall be kept in the administrative office for a maximum of three days and then deposited in the student activity fund.
A minimal amount of cash is kept in the administrative office at the close of day. Excess cash is deposited in the authorized depository of the school district.
It shall be the responsibility of the superintendent to determine the amount of cash necessary for each day’s operations and to comply with this policy
Legal Reference: Iowa Code §§ 279.8 (2013)
A budget for the school district shall be prepared annually for the board’s review. The budget shall include the following:
It shall be the responsibility of the school business official and superintendent to prepare the budget for review by the board prior to the April 15 deadline each year.
The proposed budget filed by the board with the board secretary and the time and place for the public hearing on the proposed budget shall be published in a newspaper designated for official publication in the school district. It shall be the responsibility of the board secretary to publish the proposed budget and public hearing information at least ten (10) days prior to the public hearing.
It shall be the responsibility of the superintendent and the school business official to bring any budget amendments necessary to the attention of the board to allow sufficient time to file the amendment with the county auditor no later than May 31 of each year.
Legal Reference: Iowa Code §§ 24; 257; 279.8; 297; 298; 618 (2013).
The budget of the school district shall be the authority for the expenditures of the school district for the fiscal year for which the budget was adopted and certified.
It shall be the responsibility of the superintendent to operate the school district within the budget. The superintendent shall report monthly to the board on the status of the spending plan.
Legal Reference: Iowa Code §§ 24.9 (2013)
Revenues of the school district shall be received by the board treasurer. Other persons receiving revenues on behalf of the school district shall promptly turn them over to the board treasurer.
Revenue, from whatever source, shall be accounted for and classified under the official accounting system of the school district. It shall be the responsibility of the board treasurer to deposit the revenues received by the school district in a timely manner. School district funds from all sources will not be used for private gain or political purposes.
Tuition fees received by the school district shall be deposited in the general fund. The tuition fee for kindergarten through twelfth grade during the regular academic school year shall be set by the board, based on the superintendent’s recommendation in compliance with current law. Tuition fees for summer school, driver’s education, and adult education shall be set by the board prior to the offering of the programs.
The board may charge material fees for the use or purchase of educational materials. Materials fees received by the school district shall be deposited in the general fund. It shall be the responsibility of the superintendent to recommend to the board when materials fees will be charged and the amount of the materials fees.
Proceeds from the sale of real property shall be placed in the physical plant and equipment levy (PPEL) fund. The proceeds from the sale of other school district property shall be placed in the general fund.
Goods/services directly and reasonably related to the educational mission;
Goods/services offered only to student, employees, or guests which cannot be provided by private enterprise at the same or lower cost;
Use of vehicles for charter trips offered to the public, full or part-time, or temporary students;
Goods/services which are not otherwise available in the quantity or quality required by the school;
Food service and sales; and
It shall be the responsibility of the superintendent to bring to the board’s attention additional sources of revenue for the school district.
Legal Reference: Iowa Code §§ 12C; 23A; 257.2; 279.8; 282.2, .6, .24; 291.12,
.13; 297.9-.12, .22; 301.1 (2013).
Lease Purchase Agreements, including Certifications of Participation
All debt may be structured using discount, par, or premium coupons, and as serial or term bonds or notes, or any combination thereof, consistent with Iowa law. The school district should utilize the coupon structure that produces the lowest True Interest Cost (TIC) taking into consideration the call option value of any callable maturities.
Economic Analysis – Geographic and location advantages; population and demographic characteristics; wealth indicators; types of employment, industry and occupation; housing characteristics; new constructions; evidences of industrial decline; and trend of the economy.
Credit enhancements (i.e., bond insurance, etc.) may be used but only when the net debt service on the debt is reduced by more than the costs of the credit enhancement.
All costs and fees related to issuing debt will be paid out of debt proceeds and allocated across all projects receiving proceeds of the debt issue.
The school district will retain external bond counsel for all debt issues. All debt issued by the school district will include a written opinion by bond counsel affirming that the school district is authorized to issue the debt, stating that the school district has met all Iowa constitutional and statutory requirements necessary for issuance and determining the debt’s federal income tax status. The bond counsel retained must have comprehensive municipal debt experience and a thorough understanding of Iowa law as it related to the issuance of the particular debt.
The treasurer shall have the authority to periodically select other service providers (e.g., excrow agents, verification agents, trustees, arbitrage consultants, rebate specialist, etc.) as necessary to meet legal requirements and minimize net debt costs. These services can include debt restructuring services and security or escrow purchases.
Compensation for bond counsel, financial advisor, and other service providers will be as economical as possible and consistent with industry standards for the desired qualification levels.
Federal tax compliance, record-keeping, reporting and compliance procedures shall include, but shall not be limited to:
Post-issuance compliance procedures (including proper use of proceeds, timely expenditure of proceeds, proper use of bond financed property, yield restriction and rebate, and timely return filing);
Proper maintenance of records to support federal tax compliance;
Investments and arbitrage compliance;
Expenditure and assets;
Private business use; and
Designation of primary responsibilities for federal tax compliance of all bond financings.
The Official Statements accompanying debt issues, Annual Audits, and Continuing Disclosure statements will meet the standards articulated by the Municipal Securities Rulemaking Board (MSRB), the Government Accounting Standards Board (GASB), the Securities and Exchange Commission (SEC), Generally Accepted Accounting Principles (GAAP), and the Internal Revenue Service (IRS). The treasurer shall be responsible for ongoing debt disclosure as required by any Continuing Disclosure Certificate for any debt issue and for maintaining compliance with disclosure standard promulgated by state and federal regulatory bodies.
Legal Reference: Iowa Code §§ 74-76; 278.1; 298; 298A (2013).
704.2R1 Post-Issuance Compliance Regulations for Tax-Exempt Obligations
Role of Compliance Coordinator/Board Treasurer:
The board treasurer (“Coordinator”) shall:
a) Be responsible for monitoring post-issuance compliance.
b) Maintain a copy of the transcript of proceedings in connection with the issuance of any tax-exempt obligations. Coordinator will obtain such records as are necessary to meet the requirements of this policy.
c) Consult with bond counsel, a rebate consultant, financial advisor, IRS publications and such other resources as are necessary to understand and meet the requirements of this policy.
d) Seek out training and education to be implemented upon the occurrence of new developments and upon the hiring of new personnel to implement this policy.
Financing Transcripts’ Filing and Retention.
The Coordinator shall confirm the proper filing of an 8038 Series return, and maintain a transcript of proceedings for all tax-exempt obligations issued by the PCM Community School District ("District"), including but not limited to all tax-exempt bonds, notes and lease-purchase contracts. Each transcript shall be maintained until eleven (11) years after the tax-exempt obligation it documents has been retired. Said transcript shall include, at a minimum:
Proper Use of Proceeds.
The Coordinator shall review the resolution authorizing issuance for each tax-exempt obligation issued by the District, and that the District shall:
c) Review all requisitions, draw schedules, draw requests, invoices, and bills requesting payment from the Project Fund;
Timely Expenditure and Arbitrage/Rebate Compliance.
The Coordinator shall review the Tax-Exemption Certificate (or equivalent) for each tax-exempt obligation issued by the District and the expenditure records provided in Section 2 of this policy, above, and shall:
Procure a timely computation of any rebate liability and, if rebate is due, file a Form 8038-T and arrange for payment of such rebate liability;
Arrange for timely computation and payment of "yield reduction payments" (as such term is defined in the Code and Treasury Regulations), if applicable.
Proper Use of Bond Financed Assets.
research contracts,
naming rights contracts,
leases or sub-leases,
joint venture, limited liability or partnership arrangements,
sale of property; or
any other change in use of such asset;
General Project Records.
For each project financed with tax-exempt obligations, the Coordinator shall maintain, until three (3) years after retirement of the tax-exempt obligations or obligations issued to refund those obligations, the following:
Advance Refundings.
The Coordinator, shall be responsible for the following current, post issuance and record retention procedures with respect to advance refunding bonds:
b) Identify, with advice from the financial advisor and bond counsel, any possible federal tax compliance issues prior to structuring any advance refunding;
c) Review the structure with the input of the financial advisor and bond counsel, of advance refunding issues prior to the issuance to ensure (i) that the proposed refunding is permitted pursuant to applicable federal tax requirements if there has been a prior refunding of the original bond issue; (ii) that the proposed issuance complies with federal income tax requirements which might impose restrictions on the redemption date of the refunded bonds; (iii) that the proposed issuance complies with federal income tax requirements which allow for the proceeds and replacement proceeds of an issue to be invested temporarily in higher yielding investments without causing the advance refunding bonds to become "arbitrage bonds"; and (iv) that the proposed issuance will not result in the issuer’s exploitation of the difference between tax exempt and taxable interest rates to obtain an financial advantage nor overburden the tax exempt market in a way that might be considered an abusive transaction for federal tax purposes.
d) Collect and review data related to arbitrage yield restriction and rebate requirements for advance refunding bonds. To ensure such compliance, the Coordinator shall engage a rebate consultant to prepare a verification report in connection with the advance refunding issuance. Said report shall ensure said requirements are satisfied.
e) Whenever possible, purchase State and Local Government SeriesSLGS to size each advance refunding escrow. The financial advisor shall be included in the process of subscribing SLGS. To the extent SLGS are not available for purchase, the Coordinator shall, in consultation with bond counsel and the financial advisor, comply with IRS regulations.
f) To the extent as issuer elects to the purchase a guaranteed investment contract, ensure, after input from bond counsel, compliance with any bidding requirements set forth by the IRS regulations.
g) In determining the issue price for any advance refunding issuance, obtain and retain issue price certification by the purchasing underwriter at closing.
h) After the issuance of an advance refunding issue, ensure timely identification of violations of any federal tax requirements and engage bond counsel in attempt to remediate same in accordance with IRS regulations.
Continuing Disclosure.
The Coordinator shall assure compliance with each continuing disclosure certificate and annually, per continuing disclosure agreements, file audited annual financial statements and other information required by each continuing disclosure agreement. The Coordinator will monitor material events as described in each continuing disclosure agreement and assure compliance with material event disclosure. Events to be reported shall be reported promptly, but in no event not later than ten (10) Business Days after the day of the occurrence of the event. Currently, such notice shall be given in the event of:
Approved 07/17/2017 Reviewed Revised
School district funds in excess of current needs shall be invested in compliance with this policy. The goals of the school district’s investment portfolio in order of priority are:
In making investments, the school district shall exercise the care, skill, prudence, and diligence under the circumstances then prevailing that a prudent person acting in a like capacity and familiar with such matters would use to meet the goals of the investment program.
School district funds are monies of the school district, including operating funds. “Operating funds” of the school district are funds which are reasonably expected to be used during a current budget year or within fifteen months of receipt. When investing operating funds, the investments must mature within three hundred and ninety-seven days or less. When investing funds other than operating funds, the investments must mature according to the need for the funds.
Interest bearing savings, money market, and checking accounts at the school district’s authorized depositories;
Iowa School Joint Investment Trust Program (ISJIT) or another qualified investment pool;
It shall be the responsibilities of the treasurer to bring a contract with an outside person to invest school district funds, to advise on investments, to direct investments, to act in a fiduciary capacity, or to perform other services to the board for review and approval. The treasurer shall also provide the board with information about and verification of the outside person’s fiduciary bond. Contracts with outside person shall include a clause requiring the outside person to notify the school district within thirty days of any material weakness in internal structure or regulatory orders or sanctions against the outside person regarding the services being provided to the school district and to provide the documents necessary for the performance of the investment portion of the school district audit. Contracts with outside persons shall not be based on the performance of the investment portfolio.
The treasurer shall be responsible for reporting to and reviewing with the board at its regular meetings the investment portfolio’s performance, transaction activity and current investments including the percent of the investment portfolio by type of investment and by issuer and maturities. The report shall also include trend lines by month over the last year and year-to-year trend lines regarding the performance of the investment portfolio. It shall also be the responsibility of the treasurer to obtain the information necessary to ensure that the investments and the outside persons doing business with the school district meet the requirements outlined in this policy.
It is the responsibility of the superintendent to deliver a copy of this policy to the school district’s depositories, auditor, and outside persons doing investment business with the school district.
It shall be the responsibility of the superintendent, in conjunction with the treasurer, to develop a system of investment practices and internal controls over the investment practices. The investment practices shall be designed to prevent losses, to document the officers’ and employees’ responsibility for elements of the investment process, and address the capability of the management.
Legal Reference: Iowa Code §§ 11.2, .6; 12.62; 12B.10; 12C; 22.1, .14; 28E.2;
257; 279.29; 283A; 285; 502.701; 633.123 (2013).
Approved 08/17/92 Reviewed 07/17/2017 Revised 07/17/2017
The board believe gifts, grants, and bequests to the school district may be accepted when they will further the interest of the school district. The board shall have sole authority to determine whether the gift furthers the interest of the school district.
Gifts, grants, and bequests shall be approved by the board. Once it has been approved, a board member or the superintendent may accept the gift, grant or bequest on behalf of the school district.
Gifts, grants, and bequests once accepted on behalf of the school district become the property of the school district. Gifts, grants, and bequests shall be administered in accordance with terms, if any agreed to by the board.
Legal Reference: Iowa Code §§ 279.42; 565.6 (2013).
Revenue raised by students or from student activities shall be deposited and accounted for in the student activities fund. This revenue is the property of and shall be under the financial control of the board. Students may use this revenue for purposes approved by the building principal.
Whether such revenue is collected from student contributions, club dues, and special activities or result from admissions to special events or from other fund-raising activities, all funds will be under the jurisdiction of the board and under the specific control of the building principal. They will be deposited in a designated depository and will be disbursed and accounted for in accordance with instructions issued by the superintendent.
Any unencumbered activity account balances will automatically revert to the activity fund when an activity is discontinued. When a class graduates, any unencumbered account balance will be transferred to the following year’s junior class.
Legal Reference: Iowa Code §§ 11.23; 279.8.
Approved 09/18/95 Reviewed 07/17/2017 Revised 05/09/2011
The PCM Community School District Board of Education believes online fundraising campaigns, including crowdfunding campaigns, may further the interests of the district. Any person or entity acting on behalf of the district and wishing to conduct an online fundraising campaign for the benefit of the district shall begin the process by seeking prior approval from the building principal. Money or items raised by an online fundraising campaign will be the property of the district only upon acceptance by the board, and will be used only accordance with the terms for which they were given, as agreed to by the board.
Compatibility with the district’s educational program, mission, vision, core values, and beliefs
Congruence with the district and school goals that positively impact student performance;
The district’s instructional priorities
The manner in which donations are collected and distributed by the crowdfunding platform;
Equity in funding; and
Accordingly, the following limits are placed upon fundraising activiites by students and staff of the District:
All activities shall be designed to provide specific, positive experiences and a spirit of service for all involved.
A standard form for those who desire to initiate an online fundraising event shall be submitted to the building principal/director or designee for approval. All approvals are then sent to the business manager for review and then will be reviewed by the board for approval and record keeping purposes.
Specific purpose(s) for the fundraising shall be established and communicated before commencing the activity. A budget shall be established for all projects. Fundraising activities without a clearly stated purpose shall be prohibited.
The management of funds will be in accordance with good business practice, including sound budgetary and accounting practices and cash management. There shall be procedures for safeguarding of all assets as well as full disclosure of the sources and uses of all funds.
Students, parents, or staff cannot be compelled to participate in fundraising activity.
The District considers crowdfunding to be a fundraiser. The principal/director must pre-approve a crowdfunding project/request PRIOR to it being sent to the board for approval and being posted on a crowdfunding platform.
Principals or directors should understand the terms used by crowdfunding sites prior to the start of a project.
AON – All or nothing. This means that if the amount requested is not reached, the project does not get funded. The donor then has the option to pick another project to fund or give the current teacher a credit toward their next project.
KIA – Keep it all. This means that if any amount is reached, the school will get a check even if the goal is not reached.
The principal/director is responsible for monitoring the crowdfunding site and ensuring that the request is removed from the site when the event or request is completed.
All non-monetary itesm (supplies, equipment, etc.) obtained are the property of the District and applicable inventory procedures apply. Items purchased will remain in the original building from where the request originated. Technology equipment requests must be approved in advance by the Director of Technology. All other equipment requests must be approved by the Business Manager.
All monetary donations must be deposited in accordance with District policy and accounted for through the District’s accounting software. A new activity account may be established to track proceeds for specific requests. No District banking information should ever be given out. All checks must be made out to the school in the name of the school, not to an individual person.
When posting pictures, videos, or images of any students or staff, all applicable District policies and procedures must be followed. Some platforms, may require their own student permission forms.
A file is to be maintained at the school for any crowdfunding request. This file should include the principal’s/director’s fundraising approval form, the written detail of the project(s) as well as what is posted on the platform website, any photos or images posted with the project and a copy of all agreements and permission forms.
Legal Reference: Iowa Code §§ 279.8; 279.42
Approved 06/18/2018 Reviewed Revised
705.1 Purchasing – Bidding
The board supports economic development in Iowa, particularly in the school district community. As permitted by law, purchasing preference will be given to Iowa goods and services from locally-owned businesses located within the school district or Iowa based companies if the cost and other considerations are relatively equal and meet the required specifications. However, when spending federal Child Nutrition Funds, geographical preference is allowed only for unprocessed agricultural food items. Other statutory purchasing preferences will be applied as may be and/or to the extent required by law.
It shall be the responsibility of the superintendent to approve purchases, except those requiring board approval or as provided by in law. The superintendent may coordinate and combine purchases with other governmental bodies to take advantage of volume price breaks. Joint purchases with other political subdivisions will be considered in the purchase of equipment, accessories, or attachments with an estimated cost of $50,000 or more.
The superintendent shall have the authority to authorize purchases without requests for competitive proposals, quotations, or bids for goods and services not costing more than $10,000, with the exception of technology hardware, software, or training, without prior board approval.
For goods and services costing at least $10,000 but not more than $50,000, the superintendent may, unless otherwise provided by law, receive proposals (formal or informal)or quotations for the goods and services to be purchased, prior to final approval by the board.
For goods and services whose costs exceed $50,000, the request for proposal (RFP) or competitive bid process shall be used and received prior to board approval, except for emergency purchase and those professional services annually appointed/approved by the board for continual and ongoing services (i.e. legal and audit) or those professional services exempted by law from the requirements of competitive bids or quotations (i.e. architectural, landscape architectural or engineering design services procured for a public improvement). These purchases may be made after appropriate due diligence as determined on a case-by-case basis by the board. All purchases of goods and services costing at least $50,000 shall require prior board approval.
In the event that only one quotation or bid can be or is obtained, the board may proceed if the quotation or bid meets the contract award specifications. The board, upon prior request from the superintendent, may authorize the direct purchase of goods and services from vendors on the State Contractor/Bid List without having to follow the procedures outlined in this policy, as applicable.
The board shall have the right to reject any or all bids/quotations, or any part thereof, and to enter into such contract(s) as the board deems in the best interest of the school district.
The board may enter into public improvement contract(s) as the board deems to be in the best interest of the school district. ‘Public improvement’ means “a building or construction work which is constructed under the control of a governmental entity and is paid for in whole or in part with funds of the governmental entity, including a building or improvement constructed or operated jointly with any public or private agency.”
The district shall follow all requirements, timelines, and processes detailed in Iowa law related to public improvement projects. The thresholds regarding when competitive bidding or competitive quotations is required will be followed. The current thresholds can be found online at: http://www.iowadot.gov/local_systems/publications/bid_limits.htm.
Competitive bidding is required for public improvement contracts exceeding the minimum threshold stated in law. Competitive quotations are required for public improvement projects that exceed the minimum threshold amount stated in law, but do not exceed the minimum set for competitive bidding. The board shall approve competitive bids and competitive quotes. If the total cost of the public improvement does not warrant either competitive bidding or competitive quotations, the district may nevertheless proceed with either of these processes, if it so chooses.
The award of all contracts for the public improvement shall be awarded to the lowest responsive, responsible bidder. In the event of an emergency requiring repairs to a school district facility that exceed bidding and quotation thresholds, refer to board policy 802.3.
The superintendent has the authority to authorize change order work costing no more than $25,000 on public improvement projects. The superintendent shall confer with the Board President on all authorization of change order work on public improvement projects with a cost between $10,000 and $25,000.
It is the responsibility of the superintendent to make a report of results for bids received, as well as a recommendation and the reason for the recommendation, to the board for public improvement contract bids/quotations. The superintendent shall recommend to the board which bids/quotations to accept.
481 I.A.C. 25.
Approved 03/25/91 Reviewed 01/15/2018 Revised 01/15/2018
Generally, the school district shall not purchase items on behalf of employees. The school district may in unusual and unique circumstances do so. It shall be within the discretion of the board to determine when such unique and unusual circumstances exist.
No purchase shall be made unless the employee has paid the school district prior to the order being place and the employee has agreed to be responsible for any taxes or other expenses due.
705.5 Payment for Goods and Services
The board authorizes the issuance of payment of claims against the school district for goods and services. The board will allow the payments after the goods and services have been received and accepted in compliance with board policy.
The board authorizes the board secretary, upon approval of the superintendent, to issue payment for verified bills, for reasonable and necessary expenses, when the board is not in session. The board secretary will examine the claims and verify bills. The board will approve payment for the bills at the board’s regular meeting.
The secretary shall determine to the secretary’s satisfaction that the claims presented to the board are in order and are legitimate expenses of the school district. It shall be the responsibility of the secretary to bring claims to the board.
It is the responsibility of the superintendent to develop the administrative regulations regarding this policy.
Legal Reference: Love v. City of Des Moines, 210 Iowa 90, 230 N.W. 373 (1930).
Iowa Code §§ 279.8, .29, .30, .36; 291.12; 721.2(5) (2013).
281 I.A.C. 12.3(1).
1980 Op. Att’y Gen. 102, 106, 720.
1976 Op. Att’y Gen. 69.
1972 Op. Att’y Gen. 130, 180, 392, 456, 651.
1936 Op. Att’y Gen. 375.
Approved 04/05/93 Reviewed 07/17/2017 Revised 07/17/2017
The payroll period for the school district shall be monthly. All school district personnel shall be paid on the 20th day of each month. If this day is a holiday, recess, or weekend, the payroll shall be paid on the last working day prior to the holiday, recess, or weekend, with the exception of the spring break recess.
It shall be the responsibility of the board secretary to issue payroll to school district personnel in compliance with this policy.
The requirements stated in the Master Contract between employees in a certified collective bargaining unit and the board regarding payroll periods of such employees shall be followed.
Legal Reference: Iowa Code §§ 91A
Approved 03/25/91 Reviewed 09/18/2017 Revised 05/09/2011
Legal Reference: 29 U.S.C. Sec. 213(a) (2012)
707.1 Secretary's Report
The board secretary shall report to the board each month about the receipts, disbursements and balances of the various funds. This report shall be in written form and sent to the board with the agenda for the board meeting.
Legal Reference: Iowa Code §§ 279.8; 291.7 (2013).
Approved 03/25/91 Reviewed 09/18/2017 Revised
At the annual meeting the treasurer shall give the annual report stating the amount held over, received, paid out, and on hand in the general and schoolhouse funds. This report shall be in written form and sent to the board with the agenda for the board meeting. The treasurer shall also furnish the board with a sworn statement from each depository showing the balance then on deposit.
Legal Reference: Iowa Code §§ 279.31, .33 (2013).
Each month the schedule of bills allowed by the board shall be published in a newspaper designated as a newspaper for official publication. Annually, the total salaries paid to school district personnel regularly employed by the school district shall also be published in a newspaper designated as a newspaper for official publication.
It shall be the responsibility of the board secretary to publish these reports in a timely manner.
Legal Reference: Iowa Code §§ 279.35, .36; 618 (2013).
1952 Op. Att’y Gen. 133.
To review the funds and accounts of the school district, the board shall employ an auditor to perform an annual audit of the financial affairs of the school district. The superintendent shall use a request for proposal procedure in selecting an auditor. The administration shall cooperate with the auditors.
Legal Reference: Iowa Code §§ 11.6 (2013)
School District records shall be housed in the administrative offices of the school district. It shall be the responsibility of the superintendent and board secretary to oversee the maintenance and accuracy of the records. The following records shall be kept and preserved, according to the schedule below:
Secretary’s financial records (Permanently)
Treasurer’s financial records (Permanently)
Open Meeting Minutes of the Board of Directors ( Permanently)
Annual audit reports (Permanently)
Annual budget (Permanently)
Permanent record of individual pupil (Permanently)
School election results (Permanently)
Real property records (e.g. deeds, abstracts) [Permanently]
Records of payment of judgments against the school district (20 years)
Bonds and bond coupons (11 years after maturity, cancellation, transfer, redemption, and/or replacement)
Written contracts (10 years)
Cancelled warrants, check stubs, bank statements, bills, invoices and related records (5 years)
Recordings and minutes of closed meetings (1 year)
Program grants (As determined by the grant)
Non-payroll personnel records (10 years after leaving district)
Employment applications (2 years)
Payroll records (3 years)
School meal programs accounts/records (3 years after submission of the final claim for reimbursement)
Employees’ records are housed in the central administrative offices of the school district. The employees’ records are maintained by the superintendent, the building administrator, the employee’s immediate supervisor, and the board secretary.
The permanent and cumulative records of students currently enrolled in the school district are housed in the administrative office of the attendance center where the student attends. Permanent records must be housed in a fire resistant safe or vault or electronically with a secure backup file. The building administrator shall be responsible for keeping these records current. Records of students who have graduated or are no longer enrolled in the school district shall be housed in the administrative office of the high school and will be retained permanently. These records will be maintained by the superintendent. Special education records shall be maintained in accordance with law.
Iowa Code §§ 22.3, 22.7; 91A.6; 279.8; 291.6; 554D.114; 554D.119; 614.1(13).
711.1 School Food Program
The school district will operate a school nutrition program in each attendance center. The school nutrition program will include meals, through participation in the National School Lunch Program. Students may bring their lunches from home and purchase beverages and other incidental items.
School nutrition program facilities are provided to serve students and employees when school is in session and during school-related activities. Facilities may also be used under the supervision of the director of food service to employee groups, parent-teacher meetings, civic organizations meeting for the purpose of better understanding the schools, and senior citizens in accordance with law and board policy.
The school nutrition program is operated on a nonprofit basis. The revenues of the school nutrition program will be used only for the operation or improvement of such programs. Supplies of the school nutrition program shall only be used for the nutrition program.
The board will set, and annually review, the prices for school nutrition programs. It shall be the responsibility of the superintendent to make a recommendation regarding the prices of school programs, in accordance with federal and state law.
It shall be the responsibility of the director of food service to administer the program and to cooperate with the superintendent and appropriate personnel for the proper functioning of the nutrition program.
Legal Reference: 42 U.S.C.S §§ 1751 et. seq.
7 C.F.R. §§ 210 et. seq.
Iowa Code § 283A.
711.2 Free or Reduced Price Meals Eligibility
Students enrolled and attending school in the school district, who meet the United States Department of Agriculture (USDA) eligibility guidelines, will be provided the school nutrition program services at no cost or at a reduced price. The school district will make every effort to eliminate any social stigma attached to, and prevent the overt identification of, students who are eligible for free and reduced price meals.
The district shall annually notify all families of the availability, eligibility criteria, and application procedures for free or reduced price meals in accordance with state and federal law.
It shall be the responsibility of the district’s designee to determine the eligibility of students for free or reduced price school nutrition programs, in accordance with criteria established by state and federal law. If school personnel have knowledge of a student who is in need of free or reduced-price meals, school personnel shall contact the building secretary.
Employees, students not qualified for free meals, and others will be required to pay for meals consumed.
711.3 Vending Machines
Food served or purchased by students during the school day, other than special circumstances, shall be approved by the superintendent. Vending machines in the school building shall be the responsibility of the building administrator. Purchases from the vending machines will reflect guidelines in the wellness policy (507.10).
It is the responsibility of the superintendent to develop administrative regulations for the use of vending machines and other sales of food to students.
Legal Reference: 42 U.S.C.S §§ 1751 et. seq. (1988).
7 C.F.R. Pt. 210 et. seq. (1993).
Iowa Code §§ 283A.
711.5 Meal Charges
In accordance with state and federal law, the PCM Community School District adopts the following policy to ensure school district employees, families, and students have a shared understanding of expectations regarding meal charges. The policy seeks to allow students to receive the nutrition they need to stay focused during the school day, prevent the overt identification of students with insufficient funds to pay for school meals, and maintain the financial integrity of the nonprofit school nutrition program.
Elementary (K-5th grades) Procedure:
Daily balance notification sent home with students when his/her account is $5.00 or below.
Phone call made to parents/guardians by building secretary one time per week at -$15.00 or below.
If no response at -$25.00, building principal contacts parents/guardians and makes arrangements for lunch. Suggestions include cold lunch from home or pay cash in the office.
Middle School & High School (6th-12th grades) Procedure:
$7.00 balance or below, cashier verbalizes balance to the student.
$0.00 balance or below, students will not be allowed to charge extra entrée, extra milk or a la carte.
$0.00 balance to -$10.00, students will be allowed to charge one meal per day (approximately 4 meals).
At -$10.00 or below, students may pay cash or bring a cold lunch from home until funds are deposited into the student’s account.
Money must be available in a student’s account in order for extra meals, extra milks or a la carte to be purchased. This applies to all students, including students from families participating in the free and reduced meal program.
Students who qualify for free meals shall never be denied a reimbursable meal, even if they have accrued a negative balance from previous purchases. Students with outstanding meal charge debt shall be allowed to purchase a meal if the student pays for the meal when it is received.
Employees are expected to pay for all meals in a timely manner. At -$10.00 or below, employees may pay cash in the office or online. Negative balances must be paid at the end of the school year.
For parents/guardians providing an email address, an email will be sent from the school district notifying parents/guardians of their student(s) low balance ($6.00 or below) and negative balance (below $0.00) on a daily basis until funds are deposited into the student’s account. Parents/guardians may pay online using the using the district’s online payment system or cash/check to the building office.
Negative student balances will be carried over to the following school year. These negative balances must be taken care of prior to the start of the school year as a part of the school registration process. Parents/guardians with negative student accounts will be asked to send lunch from home until negative balances have been paid or a payment schedule has been arranged.
A Free and Reduced Price Meals application is available to parents/guardians if, at any time, a parent/guardian believes they may qualify for free or reduced lunches under the federal guidelines. Parents/guardians may contact the building secretary or the school business office for further assistance.
The school district and the nutrition service department reserve the right to take any other reasonable action, including legal action, to collect the balance due in any student’s account. At -$50.00, accounts may be forwarded on to a collection service for recovery.
Students and families who transfer into the district, at time of transfer; and
U.S. Dep’t of Agric., SP 46-2016, Unpaid Meal Charges: Local Meal Charge Policies (2016).
U.S. Dep’t of Agric., SP 47-2016, Unpaid Meal Charges: Clarification on Collection of Delinquent Meal Payments (2016).
U.S. Dep’t of Agric., SP 57-2016, Unpaid Meal Charges: Guidance and Q&A (2016).
Approved 05/15/2017 Reviewed 07/17/2017 Revised 07/17/2017
712.1 Student School Transportation Eligibility
Elementary and middle school students living more than two (2) miles from their designated school attendance center and high school students living more than three (3) miles from their designated school attendance center shall receive transportation to and from their attendance center at the expense of the school district.
Transportation of a student to and from a special education support service is a function of that service, and shall be specified in the individualized education program (IEP) or the individualized family service plan (IFSP). When the IEP or IFSP team determines that unique transportation arrangements are required and the arrangements are specified in the IEP or IFSP, the school district will provide one or more of the following transportation arrangements for instructional services and the AEA for support services:
Transportation from the student’s residence to the location of the special education and back to the student’s residence or child care placement for students below the age of six (6).
Reimbursement of the actual costs of transportation when by mutual agreement the parents provide transportation for the student to and from the special education location.
A student may be required, at the board’s discretion, to meet a school vehicle without reimbursement up to three-fourths (3/4) of a mile. The board may require the parent to transport their children up to two (2) miles to connect with school bus vehicles at the expense of the school district when conditions deem it advisable. It shall be within the discretion of the board to determine such conditions. Parents of students who live where transportation by bus is impracticable or unavailable may be required to furnish transportation to and from the designated attendance center at the expense of the school district. Parents, who transport their child at the expense of the school district, shall be reimbursed at the rate per mile set by the state.
Transportation arrangements made by agreement with a neighboring school district shall follow the terms of the agreement. Students, who choose to attend a school in a school district other than their resident school district, shall provide transportation to and from the school at their own expense.
Legal Reference: 20 U.S.C. §§ 1401, 1701 et. seq. (1988)
34 C.F.R. Pt. 300 et. seq. (1933)
Iowa Code §§ 256B.4; 285; 321.
Approved 03/25/91 Reviewed 11/20/2017 Revised 11/20/2017
712.2 Student Conduct on School Transportation
The board supports the use of video cameras on school buses used for transportation to and from school as well as for field trips, curricular or extracurricular events. The video cameras will be used to monitor student behavior and may be used as evidence in a student disciplinary proceeding. The videotapes are student records subject to school district confidentiality, board policy and administrative regulations.
After two (2) warnings for improper behavior, the building principal shall have the authority to suspend transportation privileges of the student or impose other appropriate discipline.
Approved 4/24/95 Reviewed 11/20/2017 Revised 05/21/01
712.2R1 Student on School Transportation Regulation
A bus rider who must cross the roadway to board or depart from the bus shall pass in front of the bus (no closer than 10 feet), look in both directions and proceed to cross the road or highway only on signal from the driver.
Approved 03/25/91 Reviewed 11/20/2017 Revised
712.2R2 Use of Recording Devices on School Buses Regulation
The board supports the use of recording devices on school buses as a means to monitor and maintain a safe environment for students and employees. The recording devices may be used on buses used for transportation to and from school, field trips, curricular events and extracurricular events. The contents of the recordings or its digital equivalent (hereinafter “recording(s)”) may be used as evidence in a student disciplinary proceeding.
The content of the recordings may constitute an education record of one or more students and shall be subject to board policy and administrative regulations regarding confidential student records. Only those persons authorized by law, including those person with a legitimate educational purpose, may view the recordings. In most instances, those individuals with a legitimate educational purpose may be the superintendent, building principal, transportation director, bus driver and special education staffing team. A recording made during a school-sponsored trip, such as an athletic event, may also be accessible to the sponsor or coach of the activity. A parent may view the recording of their child to the extent provided by law. If the content of the recording becomes the subject of a student disciplinary proceeding, it may be treated like other evidence in the proceeding.
The PCM Community School District Board of Directors has authorized the use of recording devices on school district buses. The recording devices will be used to monitor student behavior to maintain order on the school buses to promote and maintain a safe environment. Students and parents are hereby notified that the content of the recordings may be used in a student disciplinary proceeding. The content of the recording may constitute confidential student education records and will be retained with other student records. Recordings will only be retained if necessary for use in a student disciplinary proceeding or other matter as determined necessary by the administration. Parents may request to view the recording of their child to the extent provided by law.
This bus is equipped with a recording/audio monitoring system.
The school district shall review recordings randomly. The recordings may be re-circulated for erasure after five (5) days.
Viewing of recordings is limited to the individuals having a legitimate educational purpose. A written log will be kept of those individuals viewing the recordings stating the time the recording was viewed, name of individual viewing and the date the recordings was viewed.
Determination of how recording devices will be used will be made by the superintendent in consultation with the building principals and transportation director.
Students are prohibited from tampering with the recording devices. Students found in violation of this regulation shall be disciplined in accordance with the school district discipline policy and Good Conduct Rule, reported to local law enforcement, and shall reimburse the school district for any repairs or replacement necessary as a result of the tampering.
Approved 4/24/95 Reviewed 12/18/2017 Revised 12/18/2017
712.3 Student Transportation for Extracurricular Activities
Students participating in extracurricular events, other than those held at the school district facilities, shall be transported to the extracurricular event by school transportation vehicles or by another means approved by the superintendent.
Students, who are provided transportation in school district transportation vehicles for extracurricular events, shall ride both to and from the event in the school vehicle unless arrangements have been made with the building administrator prior to the event. A student’s parent or guardian may personally appear and request to transport the student home from a school-sponsored event in which the student traveled to the event on a school district transportation vehicle.
Legal Reference: Iowa Code §§ 256B.4; 285.1-.4; 321.
712.3_permission_form.pdf
712.7 Summer School Program Transportation Service
The school district may use school vehicles for transportation to and from summer extracurricular activities. The superintendent will make a recommendation to the board annually regarding their use.
Transportation to and from the student’s attendance center for summer school instructional programs shall be within the discretion of the board. It shall be the responsibility of the superintendent to make a recommendation regarding transportation of students in summer school instructional programs at the expense of the school district. In making the recommendation to the board, the superintendent shall consider the financial condition of the school district, the number of students involved in summer school programs, and other factors deemed relevant by the board or the superintendent.
Legal Reference: Iowa Code §§ 285.10.
281 I.A.C. 43.10.
712.8 Transportation of Nonresident and Nonpublic School Students
The board has sole discretion to determine the method to be utilized for transporting non-resident and non-public students. Non-resident students paying tuition may be, and resident students attending a non-public school accredited by the State Department of Education will be transported on an established public school vehicle route as long as such transportation does not interfere with resident public student’s transportation. Non-resident and non-public school students shall obtain the permission of the superintendent prior to being transported by the school district.
Parents of resident students who provide transportation for their children attending a non-public school accredited by the Iowa Department of Education will be reimbursed at the established state rate. This reimbursement shall be paid only if the school district receives the funds from the state. If less than the amount of funds necessary to fully reimburse parents of the non-public students is received by the school district, the funds shall be prorated.
The charge to the non-resident students shall be determined based on the students’ pro rata share of the actual costs for transportation. The parents of these students shall be billed for the student’s share of the actual costs of transportation. The billing shall be according to the schedule developed by the superintendent. It shall be the responsibility of the superintendent to determine the amount to be charged and report it to the board secretary for billing.
Continued transportation of non-resident and non-public school students on a public school vehicle route will be subject to resident public school students’ transportation needs. The superintendent shall make a recommendation annually to the board regarding the method to be used. In making a recommendation to the board, the superintendent shall consider the number of students to be transported, the capacity of the school vehicles, the financial condition of the school district and other factors deemed relevant by the board or the superintendent.
Non-resident and non-public school students shall be subject to the same conduct regulations as resident public students as prescribed by board policy, and to other policies, rules, or regulations developed by the school district regarding transportation of students by the school district.
Legal Reference: Iowa Code §§ 285.1-.2, .10, .16.
Approved 03/25/91 Reviewed 11/20/2017 Revised 03/17/97
712.9 Transportation of Non-School Groups
Only in unusual circumstances will the board make the school district transportation vehicles available for transporting local nonprofit entities which promote cultural, educational, civic, community, or recreational activities for transporting to and from non-school-sponsored activities in the state.
In the event school district transportation vehicles are made available to local nonprofit entities, it shall be the responsibility of the superintendent to develop administrative regulations for application for, use of, and payment for using the school district transportation vehicles.
Any use of school district vehicles by local nonprofit entities shall be subject to the following guidelines:
Requests must be made a minimum of one week in advance. If the request interferes or conflicts with school district use of the vehicle, the request will be denied. The final decision of whether a request will be granted is within the discretion of the administration.
All requests will be charged bus and driver fees, unless waived by the superintendent.
Alcoholic beverages and tobacco products are prohibited in school district vehicles.
Whenever damage caused by vandalism or carelessness results, the group shall reimburse the school district for cost of repairs and may be denied further use of school district vehicles.
Legal Reference: Iowa Code §§ 285.1 (21), .10(9), (10).
281 I.A.C. 43.10
712.10 School Bus Safety Instruction
The school district shall conduct school bus safe riding practices instruction and emergency safety drills at least once a year for students who utilize school district transportation.
Certificated personnel shall be responsible for instructing the proper techniques to be followed during an emergency, as well as safe riding practices. It shall be the responsibility of the superintendent to develop administrative regulations regarding this policy.
Legal Reference: Iowa Code §§ 279.8; 321.
281 I.A.C. 43.40.
Approved 03/25/91 Reviewed 11/20/2017 Revised 05/09/2011
712.10R1 Safe Rider Program
The Safe Rider Program is the student management program for school vehicle transportation. Components of that program include, but are not limited to:
Hierarchy of the discipline structure, starting with the driver
Safe Rider Contract signed by parents and students
Safe Rider Class during non-instructional time
Presence of the Transportation Department at various school-sponsored events
School personnel available at the school from 4:30 – 5:30 (or beyond if required) to accept students who need to be removed from the bus for safety reasons and parents called to pick them up
The Safe Rider Program promotes instant accountability for unsafe behavior.
If unsafe behavior occurs before the bus leaves school, the student will be provided with two options: (1) Correct the behavior and continue home (behavior documented) or (2) be removed from the bus and stay at school with staff supervision until a parent or guardian can pick the student up.
If unsafe behavior occurs after the bus leaves the school, the driver will call their field coordinator. The field coordinator will then meet the bus and assess the situation. If necessary, the field coordinator will remove the student from the bus and return the student to school to remain under staff supervision until a parent or guardian can pick the student up.
The Safe Rider Program includes a defined and graduated discipline plan to encourage students to make better behavior choices.
1st Offense – driver/student conference and parent contacted (courtesy notice). Student on probation and re-assigned to the front of the bus for one (1) week.
2nd Offense – driver/student conference and parent contacted (courtesy notice). Student on probation and re-assigned to the front of the bus for two (2) weeks.
3rd Offense* – referral submitted and three (3) day bus suspension. At the end of the suspension student placed on probation and re-assigned to front of the bus for one (1) week.
4th Offense* – referral submitted and five (5) day bus suspension. *Conference required in order to return to the bus.
5th Offense – referral submitted. Transportation Director recommends bus suspension for the remainder of the school year.
(*) Steps may be skipped if a student violates a rule while in assigned seat or on probation.
Students should observe the following Safe Rider Rules established by the PCM School District:
Students should show respect for school bus drivers at all times and follow their instructions.
Objectionable and/or dangerous items are NOT allowed on the school bus. (glass items, animals, large toys or objects that cannot easily fit into the student's lap, plastic bags, insects, straight or safety pins, sharp objects)
Tobacco, illegal drugs and/or alcohol is NOT permitted on school buses or school grounds.
Weapons (or objects that look alike and/or could be used as weapons) are NOT permitted on school buses or school grounds.
Obscene language and gestures are prohibited on the school bus.
Destruction or defacing any part of the school bus is prohibited.
Fighting or pretend fighting is NOT permitted.
NO objects (however small) are to be thrown from the school bus windows or doors or inside the bus.
Emergency doors, windows, and hatches are to be used ONLY at the direction of the school bus driver.
Students may be assigned seat assignments on the school bus if the driver or an administrator determines a necessity for seating assignments.
Students MUST remain seated at all times unless otherwise directed by the school bus driver.
Students MUST remain QUIET at ALL railroad crossings.
Students should WAIT for instructions (hand signals or otherwise) from the school bus driver EVERY TIME when crossing the street to board the bus or when exiting the bus. Students should be able to maintain eye contact with the school bus driver or cross in full view of the school bus driver.
Students are allowed water in a clear water bottle, up to 32 ounces.
Students should be at the bus stop AT LEAST FIVE (5) MINUTES prior to the scheduled pick-up time.
Students are to wait at the school bus stop in an orderly manner.
Students will be allowed to board or exit the school bus at a bus stop other than the assigned residence stop ONLY with Parents/guardian permission (in writing) or with school administrator approval (also in writing). This written permission must be shown to the school bus driver.
Any behavior that is considered disruptive or unsafe by the school bus driver will be handled through the use of The Safe Rider Program
Approved 05/09/2011 Reviewed 11/20/2017 Revised 11/20/2017
712.11 Transportation and Activities in Inclement Weather
Buses will not operate when weather conditions due to fog, rain, snow or other natural elements make it unsafe to do so. Because weather conditions may vary around the district and may change quickly, the best judgment possible will be used with the information available.
The final decision in declaring conditions “unsafe” will be made by the superintendent or the superintendent’s designee. The superintendent will be assisted by the actual “on location’ reports of the transportation director and the drivers.
Employees will be notified at the earliest possible moment after a decision regarding a school closing or delay. Students and parents will be notified when school is delayed, canceled or dismissed early. When school is closed because of bad weather anywhere in the district, all schools will be closed.
When weather conditions deteriorate during the day after school has begun, cancellation notices will be announced. Students will be returned to their regular drop-off sites unless weather conditions prevent it. In that case, students will be kept at or returned to school until they are picked up by the parents.
When school has been cancelled for the day, the superintendent or the superintendent’s designee and the activities director will decide by 2:00 p.m. whether to allow student activities or performances.
When school is dismissed early due to inclement weather, all activities are also canceled and the building will be cleared. However, the superintendent or the superintendent’s designee may grant a sponsor approval to hold an open gym after regular school hours, but no required attendance can be made.
If school is dismissed early due to excessive heat, the superintendent or the superintendent’s designee and activities director are authorized to allow extra-curricular activities if, in their best judgment, the welfare to the student is not jeopardized. However, no required attendance can be made.
When school has been delayed because of inclement weather, all extra-curricular activities are canceled prior to the start of the regular school day. The superintendent or the superintendent’s designee may, however, allow the activities to occur based on the request of the sponsor. In most cases, after school activities will follow the predetermined schedule.
Legal Reference: Iowa Code §§ 279.8
712.12 District Vehicle Idling
The board recognizes that it has a role in reducing environmental pollutants and in assisting students and others be free from pollutants that may impact their respiratory health. Unnecessary vehicle idling emits pollutants and wastes fuel.
The board directs the superintendent, in conjunction with the Director of Transportation, to work on administrative regulations to implement this policy and reduce vehicle idling time.
Approved 03/19/07 Reviewed 11/20/2017 Revised ________