Source: https://gagop14.com/rules/
Timestamp: 2019-10-16 05:54:17
Document Index: 706046475

Matched Legal Cases: ['ARTY 14', 'arty 14', 'arty 14', 'ARTY 1', '§ 21', '§ 21']

Rules – GOP 14th District
GOP 14th District
14th District Republican Party of Georgia
RULES OF THE GEORGIA REPUBLICAN PARTY 14th CONGRESSIONAL DISTRICT I hereby certify that the attached is a true and correct copy of the Rules of the Georgia Republican Party 14th Congressional District as adopted January 19, 2019 __________________________________________ Ed Painter, Chairman Georgia Republican Party 14th Congressional District
1. Membership and Participation
1.1 Qualifications for participation in party actions p4
1.2 Publication of qualifications p4
2. District Committee and organization
2.1 District Committee p4
2.2 Residency requirement P4
2.3 Congressional reapportionment p5
2.4 Duties of District Committee P5
2.5 Allotment of Members p6
2.6 Members P6
2.7 Restrictions p8
3. District Executive Committee
3.1 Authority p8
3.2 Membership P8
4. Meetings of the committees
4.1 Notice; Frequency Of Meetings; Minutes P8
4.2 Quorum p9 4.3 Voting of Proxies p9
4.4 Attendance and Voting by Electronic Means P9
5. Officers 5.1 Duties of the District Chairman P10
5.2.1 Duties of the First Vice-Chairman p11
5.2.2 Duties of the Second Vice Chairman p12
5.3 Duties of the Secretary p12
5.4 Duties of the Assistant Secretary p13
5.5 Duties of the Treasurer p13
5.6 Duties of the Assistant Treasurer p13
5.7 Duties of the Parliamentarian p14
5.8 Duties of the General Counsel p14
5.9 Duties of the Communications Director p14
5.10 Duties of the Regional Directors p14
6.1 Permanent Rules Committee p14
6.2 Other Committees p15 Page
7. Election and removal of officers and committee members: procedure for filling vacancies.
7.1 Election or appointment of officers, and national convention delegates and alternates p15
7.2 Election of National Convention Delegates p16
7.3 Terms of office p17
7.4 Removal of District Members p17
7.5 Restrictions on Endorsements by G14CDRP Officials p18
7.6 Filling vacancies in offices elected by the District Convention p18
7.7 Filling vacancies in the state committee positions elected by District Convention p18
8.1 The state call P19
8.2 Conventions open to public P19
8.3 Only electors who are delegates and seated alternates may vote P19
8.4 Convening officer may participate P19
8.5 Use of public buildings P19
8.6 Allocation of Delegates and Alternates to the District Convention P19
8.7 Reports and filing of credentials P19
8.8 Adoption and filing of District Rules p20 8.9 Access to lists of delegates and alternates p20
8.10 Election of Delegates and Alternates p20 8.11 Unit rule p20
8.12 No convention business while committees are in session p20
8.13 Rules of order p20 8.14 District convention procedures p21
9.1 Amendments to these rules p21
9.2 Effective date of the rules p21
9.3 Effect of reorganization p21
9.4 Gender of officers p21
9.5 Records of the District Committee p21 9.6 Severability p22
9.7 Budget p22
9.8 Authorization to expend funds________________________________ __ p22
RULES OF THE 14th CONGRESSIONAL DISTRICT COMMITTEE OF THE GEORGIA REPUBLICAN PARTY 1. Membership and Participation
1.1 Qualifications for participation in party actions
A) All electors who are in accord with the principles of the Republican Party, believe in its declaration of policy and are in agreement with its aims and purposes may participate as members of the Georgia 14th Congressional District Republican Party. Hereafter referred to as the 14th District.
B) All Chairmen and members of committees, delegates to conventions and voters in mass meetings, provided for in these Rules, shall be members of the 14th District and must be electors of the respective units which they represent as Chairmen, members, delegates, or voters in mass meetings.
1.2 Publication of qualifications The qualifications and conditions for participation in the 14th District shall be published in all official calls for mass meetings and conventions called pursuant to the GRP Rules and pursuant to the Rules and Call of the Republican National Convention and Georgia Republican Party Rules and Convention Call.
2.1 District Committee
A) There shall be a committee officially known as the “14th District Congressional Republican Committee”, or designated as the “District Committee” or “14th District Committee,” which shall be the governing body of the Republican Party of the 14th District in the interim between District Conventions.
B) There shall be an Executive Committee of the 14th District, which shall have the power to transact the administrative business of the 14th District Republican Party pursuant to these rules and the direction of the 14th District.
C) While in session, the 14th District Committee shall be the governing body (except while the District Convention of the 14th District is in session) of the 14th District, which is a political organization and political party. While in session, the 14th District Committee shall be vested with all the duties, power, and privileges possessed by the District Convention and the 14th District Executive Committee. The 14th District Committee, while in session, shall act for the 14th District.
D) No person may hold more than one voting position on the 14th District Executive committee or 14th District Committee.
E) Voting Restriction. Any voting member of the 14th District who has a paid or consultant position with a primary campaign for a federal, state or local candidate shall not participate in decisions of the 14th District with regard to the solicitation, transfer, donation or spending of funds.
2.2 Residency requirement The Georgia Election Code refers to “Election Districts” as “Precincts.” Only electors of the precinct, in the 14th District, may serve on the respective committees.
2.3 Congressional reapportionment When Congressional Districts are reapportioned, these Rules shall be deemed amended, so that the officers and members of the Congressional 14th District for the Congressional Districts which result from the Reapportionment shall be determined as follows:
A) The highest ranking officer who, on the date the new Congressional District became legally effective, was an officer of a Congressional District Committee and who is an elector in the new Congressional District, shall serve as temporary presiding officer for purposes of convening a meeting of the 14th District as provided in this Section. In the event that there is more than one officer of the same rank, the convening officer shall be determined (1) by the ranking officer whose delegates represent the majority in the new District, or (2) if the majority cannot be determined, the convening officer shall be determined by drawing lots.
B) The Congressional District Committee shall consist of Committeemen who, on the date the new Congressional District was determined, were serving as committeemen of a Congressional District Committee, and who are electors of the new Congressional District.
C) The Congressional District Executive Committee shall be likewise constituted as set out above, substituting the term “District Executive Committee” for “14th District Committee.”
D) The Congressional District Committee shall meet upon ten (10) days’ notice to its members to elect officers of the Congressional District to serve until the next odd numbered years Congressional District Convention.
2.4 Duties of 14th District Committee
A) The 14th District shall make arrangements in each odd-numbered year and each Presidential Election year for the purpose of holding a District Convention consistent with GRP Rules and the State Call.
B) In the event of controversies, other than those involving the election of National Convention delegates and alternates, originating within the District GRP organization, petition shall first be made to the 14th District by filing with the District Chairman, setting forth the particulars of the controversy. Said petition by at least five (5) qualified Republican voters shall be filed with the District Chairman no later than thirty (30) days from the date of the alleged event giving rise to the controversy. The petition shall be heard by the G14CDRP within forty-five (45) days following receipt by the District Chairman. For each case referred to it, the 14th District shall
make a report of its findings and decision to the parties involved not more than forty-five (45) days from receipt of the appeal. Appeals of such 14th District decisions may be made to the State Committee within thirty (30) days from the date of said decision, if signed by twenty-five (25) qualified Republican voters of the District. Said appeal shall then be heard by the State Committee as provided in GRP Rule 6.3. Said petition shall be filed with the State Secretary at GRP headquarters.
C) The 14th District shall hear any appeals arising from a County Committee fully within the district, with the right of petition to the State Committee. Appeals from County Committees to the 14th District shall be investigated by the 14th District Committee by reviewing appropriate documents and written representations from the parties involved in the dispute, which may include a stenographic record, testimony and other evidence. The 14th District may hold hearings if it deems necessary. For each case referred to it, the 14th District shall make a report of its findings and decision to the parties involved not more than forty-five (45) days from receipt of the appeal.
D) The 14th District shall cooperate and assist with all partisan Campaigns within the District after the primaries have been held or if only one Republican has qualified for an office they may assist prior to the primary.
E) The 14th District shall cooperate with the State Committee in conducting all statewide campaigns within its District boundaries, National and State causes and otherwise aid the State Committee in other efforts, where practical.
F) The 14th District shall have such other functions as assigned by the State Committee. The 14th District may provide in its rules for a District Executive Committee with powers as provided in its rules 2.5 State Member Allocation 1. State Committee members allocated to the District as prescribed per the Georgia Republican Party Call shall be allocated as closely to the following procedure as reasonable:
(a) Where Reasonable, one State Committee member shall be allocated to each County in the District, as recommended to the District Nominating Committee by the County Chairman.
(b) Where reasonable, the remainder of the State Committee member District allocation should be divided on a pro rata distribution to each County based on the percentage of votes that the portion of each County in the District realized for the Republican candidate for President in the last general election for President.
2.6 Members The 14th District shall consist of the following officers and members. The State Committee Members elected per rule 7.1 (D) by the District Convention per the number set forth by the State Party; and the Executive board officers as follows, who shall be voting members unless otherwise specified, and no person shall be able to cast more than one vote unless holding a proxy(s).
2. First Vice Chairman
3. Second Vice Chairman
6. Assistant Secretary
7. Assistant Treasurer
1. The immediate past Chairman of the 14th District (provided he still meets qualifications for participation).
2. All County Chairmen or a duly elected or appointed representative by the individual county party at its biennial convention or by its executive committee. The county maintains its right to change its representative at any time by duly notifying the District Executive Committee through the District Chairman and District Secretary, however, any changes made after a meeting notice has been sent out will not become effective until that meeting has been held.
3. State Committee Members elected at the District Convention per rule 7.1 (D). 4. All members of the State Committee who reside in the 14th Congressional District and are not otherwise members of the 14th District.
C. Appointed Members Appointed members are appointed by the Chairman and are voted on for approval by the G14CDRP at the first meeting following the District convention
1. The 14th District Parliamentarian (Non-voting, Appointed by Chairman)
2. The 14th District General Counsel (Non-voting, Appointed by Chairman)
3. The 14th District Communications Director
4. The 14th District Rules Committee Chairman
5. Regional Directors
(a) North: Catoosa, Dade, Murray, Walker, Whitfield
(b) Central: Chattooga, Gordon, Floyd, Pickens
(c) South: Haralson, Paulding, Polk
D. Honorary Members The following members shall be considered honorary members ex officio of the District Committee, shall not have a vote and shall not be counted for a quorum, and shall not be present for any decision on expenditure of Party funds 1. Candidate and elected officials:
(a) The Republican Congressional Nominee of the 14th District from the preceding general election.
(b) Republican members of the State Legislature residing in the 14th District.
(c) Statewide Republican elected officials residing in the 14th District.
2. Allied Organizations:
(a) 14th District Director of the Georgia Federation of Republican Women
(b) 14th District Director of the Georgia Federation of Young Republicans
(c) 14th District Director of the Georgia College Republicans
(d) 14th District Director of other State GOP & 14th District recognized Allied Organizations that may be formed in the 14 District. Allied Organizations are groups that are officially recognized by the 14th District for their activities. The 14th District has no authority over these organizations and does not assume any responsibility or liability for their activities.
2.7 Restrictions No voting member of the 14th District shall be an elected federal, state, county or municipal office holder.
3.1 Authority The District Executive Committee shall have the duty, responsibility, power, and authority to conduct the affairs of the GRP between meetings of the State Committee and between District Conventions, including without limitation exercising District-wide jurisdiction and control over party affairs and of all counties wholly within the Congressional District, with the option to appeal rulings to the Georgia Republican Party.
A) Voting Members. The Voting members of the Executive Committee of the 14th District shall be composed of those positions specified in Rule 2.6 (A) 1-7, (B) 1 & 2, (C) 3, 4, and 5 a-c, provided, however, that no person shall be able to cast more than one vote unless holding a proxy(s).
B) Non-Voting Members: The 14th District Parliamentarian and the 14th District General Counsel
C) Voting Restriction. Any voting member of the District Executive Committee who has a paid or consultant position with a primary campaign for a federal, state or local candidate shall not participate in decisions of the 14th District with regard to the solicitation, transfer, donation or spending of funds.
4.1 Notice; Frequency Of Meetings; Minutes Official meetings of the 14th District and the District Executive Committee shall be held on written notice setting forth the agenda mailed, faxed, or sent by written electronic communication not less than ten (10) days prior to the meeting on the call of the Chairman or upon the written request of one-third (1/3) of the voting members the Secretary shall issue the call as provided in Rule 5.3. All calls shall designate the date, time, and place of said meeting. Attendance at a meeting of the 14th District or District Executive Committee by a member shall constitute a waiver by that person of any notice required for such meeting.
A) The Executive Committee shall meet not less than semi-annually, provided, however, that one of those must be in-person meetings.
B) The 14th District shall meet not less than three (3) times a year, provided, however, that two of those must be an in-person meeting.
C) Written minutes of all business transacted at meetings shall be mailed, faxed, or sent by written electronic communication to every member of both committees within thirty (30) days after each meeting.
4.2 Quorum A majority of the voting members present in person or by proxy shall constitute a quorum for the transaction of business.
4.3 Voting of Proxies Members may be represented by proxies, subject to the following conditions:
A) Any member may direct his proxy only to another voting member.
B) No proxy may be directed to or voted by the District Chairman.
C) No member may vote more than two (2) proxies.
D) Proxy shall be sent to the District Secretary the conclusion of meeting roll call.
E) Proxies shall specify the committee meeting for which they are given, the meeting date, the member whom the proxy is directed, the maker of the proxy, and signed. No verbal proxies allowed. Proxies may be transmitted electronically. The Secretary shall determine the validity of proxies.
4.4 Attendance and Voting by Electronic Means Official meetings of the 14th District and the District Executive Committee may be attended in person as provided in Rule 4.1 by physical attendance or by proxy as provided in Rule 4.4 at a place designated in the notice or, in the absence of a designated location, by audio, video or electronic conference call.
A) Except as to votes requiring a secret ballot, for issues requiring vote by the District Committee or the District Executive Committee either in favor or opposed to a certain proposition, the vote may be cast and taken by e-mail or other electronic means.
1) All votes cast by electronic means shall be cast within five (5) business days of submission to Members.
2) A tally of all votes cast by electronic means shall be circulated to all Members within eight (8) business days of submission to Members.
3) A vote cast by electronic means shall have the same force and effect as a vote cast by a Member casting a vote in person.
B) Votes cast and taken by audio or video conference call shall be taken pursuant to roll call vote.
5.1 Duties of the District Chairman
A) The District Chairman shall be the Chief Executive Officer, Chairman of the District Committee, Chairman of the District Executive Committee and spokesman of the 14th District and shall perform the duties required by these Rules, the District Convention, the 14th District, the District Executive Committee, and the Georgia Republican Party.
B) The District Chairman shall convene the District Committee and the District Executive Committee when the needs of the 14th District require or at such other time as specified in Rule 4.1.
C) The District Chairman shall preside at all 14th District meetings and District Executive Committee meetings and at all District Conventions until temporary organization of the Convention is completed.
D) The Chairman shall appoint the following interim committees with the approval by the 14th District Committee at a District meeting prior to the District Convention: Arrangements Committee Resolutions Committee Registration Committee Platform Committee Nominating Committee Credentials Committee Rules Committee Sergeant-at-Arms Committee
E) If any member of the Interim Rules, Interim Nominating, or Interim Credentials Committees is not elected a Delegate or Alternate to the District Convention, a vacancy shall be declared by the Chairman and the Chairman shall appoint a delegate or alternate to fill that vacancy.
F) The District Chairman shall be responsible for the general direction of the 14th District.
G) The District Chairman shall, with the approval of a majority of the District Executive Committee, appoint the Communications Director, the Rules Committee Chairman and Regional Directors, who shall be voting members of the 14th District and the District Executive Committee.
H) The District Chairman shall appoint members as provided in Section 2.6(c) and such other members as he deems necessary, who shall be non-voting members of the 14th District and shall fill any vacancies of those positions which shall occur in such positions due to death, resignation or removal.
I) The District Chairman shall remove such appointed officers and dissolve such committees from 5.1 (G) and (H) when he deems desirable.
J) The District Chairman shall state the purpose of the District Convention and shall notify each County Chairman in said District of the number of Delegates and Alternates to which each such County is entitled therein.
K) The District Chairman shall send written notices mailed or circulated by written electronic communication at least ten (10) days in advance to all Delegates and Alternates of the time, place and date of the Congressional District Convention, which notice shall indicate that the Congressional District Convention is to be held pursuant to the State Call. Notice shall include Interim Convention Committee meetings meeting times and locations.
L) The District Chairman, with the assistance of the Convention Secretary and District Secretary, shall supply all County Chairmen with copies of Rules, Platforms, Resolutions, and Minutes of the previous Convention within thirty (30) days following the District Convention.
M) The Chairman shall vote only in the event of a tie.
N) The Chairman shall be responsible to see that all Reports, Resolutions, Rules, and Amendments are filed in compliance with State Election Laws and the Rules of the Georgia Republican Party.
O) The Chairman shall perform other duties the District Executive Committee and/or the 14th District may assign to him.
5.2 Duties of the Vice-Chairmen
5.2.1 Duties of the First Vice-Chairman
A) The First Vice Chairman shall act for the District Chairman in his absence.
B) He shall assume the office of Chairman temporarily until a replacement can be made according to Rule 7.6 A if the office becomes vacant.
C) The First Vice-Chairman will assist the Chairman with preparation of the District Convention.
D) The First Vice-Chairman shall perform other duties the District Chairman, the District Executive Committee and/or the 14th District may assign to him.
5.2.2 Duties of the Second Vice-Chairman
A) The Second Vice-Chairman shall work under the direction of the District Chairman and shall perform the duties of the First Vice-Chairman in his absence.
B) The Second Vice-Chairman shall perform other duties as the District Chairman, the District Executive Committee and/or the 14th District may assign to him.
5.3 Duties of the Secretary
A) The Secretary shall keep the minutes and records of the meetings of the 14th District and the District Executive Committee.
B) The Secretary shall serve as secretary of the District Convention until a temporary organization is effected and shall keep a record of the proceedings of each District Convention.
C) The Secretary shall keep a roster of the names and addresses, including electronic mail addresses if existing, of all County Chairmen and 14th District members.
D) The Secretary shall be the Official legal signatory of the District Executive Committee and 14th District.
E) The Secretary shall be responsible for sending out notice of called meetings per the methods allowed under Section 4.1 of these Rules.
F) The Secretary shall be responsible for transmittal of all documents required to be sent to the State of Georgia Republican Party or any other Republican Party organization.
G) The Secretary shall be responsible for all other correspondence as directed by the Chairman, District Executive Committee, or 14th District.
H) The Secretary shall furnish copies of all minutes of the Executive and/or 14th District Committee meetings within thirty (30) days after said meeting to all members of the respective committees.
I) The Secretary shall take complete minutes of meetings of the 14th District and of the Executive Committee, which minutes shall be the property of the 14th District.
J) The Secretary shall keep attendance records and shall, at each meeting, call a list of those Committee Members (as defined by 2.6 A, B, and C) who have acquired two (2) or more consecutive absences, unless otherwise directed by a majority vote of those present and voting at that District Meeting.
K) The Secretary shall be responsible for providing, verifying, and counting proxies.
L) The District Secretary shall supply any qualified person offering as a candidate for the position as an officer, delegate or alternate delegate in the Republican Party the names and contact information in the election for these positions as when made available by the counties.
M) The Secretary shall keep copies of passwords for any district website or e-mail list server from the Communications Director.
N) The Secretary shall perform other duties the District Chairman, the District Executive Committee and/or the 14th District may assign to him.
5.4 Duties of the Assistant Secretary
A) The Assistant Secretary shall be responsible for all duties of the Secretary in his or her absence and shall be responsible for assisting the Secretary in any of the duties of the Secretary as needed.
B) The Assistant Secretary shall perform other duties the District Chairman, the District Executive Committee and/or the 14th District may assign to him.
5.5 Duties of the Treasurer
A) The Treasurer shall have the custody of and responsibility for the funds of the 14th District Republican Party, and shall deposit said funds in a depository selected by the G14CDRP, which funds may be drawn against as prescribed by the 14th District and shall keep accounts thereof open to inspection at all times.
B) The said Committee shall annually secure an audit or review and the same shall be presented to the Committee at the first meeting following the audit or review.
C) The Treasurer shall present at each 14th District meeting a financial report summarizing income, expenses, assets, and liabilities of the 14th District.
D) The Treasurer shall also be responsible for all funds wired electronically or funded via pay pal or similar type accounts.
E) The Treasurer ensure that the 14th District is in compliance with all applicable laws, including any registration and/or reporting requirements required by State or Federal law.
F) The Treasurer shall collect and pay out all 14th District funds as directed by the District Executive Committee and/or the 14th District, along with 1 other officer on a two party check, unless approved to do otherwise by the District Executive Committee and/or the 14th District.
G) The Treasurer shall perform other duties the District Chairman, the District Executive Committee and/or the 14th District may assign to him.
5.6 Duties of the Assistant Treasurer
A) The Assistant Treasurer shall be responsible for all duties of the Treasurer in his absence and shall be responsible for assisting the Treasurer in any of the duties of the Treasurer as needed.
B) The Assistant Treasurer shall perform other duties the District Chairman, the District Executive Committee and/or the 14th District may assign to him.
5.7 Duties of the Parliamentarian
A) The Parliamentarian shall be responsible for all interpretation of 14th District and GRP Rules.
B) The Parliamentarian shall provide guidance from Roberts Rules of Order and the GA GOP Rules.
C) The Parliamentarian shall serve on the District Rules Committee
5.8 Duties of the General Counsel
A) The General Counsel shall be responsible for providing legal advice to the 14th District.
B) The General Counsel shall serve on the District Rules Committee
C) Shall have passed and be a member in good standing with the State Bar of Georgia
5.9 Duties of the Communications Director The Communications Director shall oversee the various media functions of the 14th District including but not limited to an electronic newsletter, the 14th District Web Page, and social media deemed appropriate.
5.10 Duties of the Regional Directors
A) There shall be three (3) Regional Directors appointed by and serving at the discretion of the District Chairman for the purpose of representing and being the liaison for the District Chairman in smaller and more manageable groupings of counties within the 14th District.
B) Their terms coincide with that of the Chairman, and shall be appointed at the Biennial Convention or the first District meeting following the election or reelection of the District Chairman.
C) The grouping of counties may be amended as necessary from time to time, but at this reading shall be:
6.1 Permanent Rules Committee
A) The Chairman shall appoint, with the approval of the District Executive Committee, a permanent Rules Committee consisting of one (1) member from each county and up to four (4) members at large ensuring an odd number of members for the committee.
B) This member from each County shall be selected from a list of not less than three (3) persons recommended by their respective County Chairs.
C) Two (2) of the remaining members at large shall include the District General Counsel and the District Parliamentarian, with the other members being named by the District Chair from the existing 14th District or District Executive Committee.
6.2 Other Committees The Chairman may appoint other committees as he sees fit to advance the cause of the 14th District, subject to 5.1 (G) and (H).
7.1 Election of officers, and national convention delegates and alternates
A) In odd numbered years, the District Convention shall elect the District officers and the State Committee members.
B) In Presidential Election Years, the District Convention shall elect Delegates at Large and Alternates at Large to the Republican National Convention in accordance with Rule 7.2.
C) The election of officers by a 14th District Convention shall be conducted in the following manner: First, the entire report of the Nominating Committee shall be made. Then the Nominating Committee’s nominee shall first be placed in nomination and then nominations shall be accepted from the floor for each position. If more than two candidates are nominated for the same position and no candidate receives a majority of the votes cast, there shall be a run-off election between the two candidates receiving the largest number of votes. In each election, debate shall be permitted. Debate may be limited, although no candidate in a contested District Officer’s race shall be limited to less than five (5) minutes for the office of Chairman and two (2) minutes for all other offices (including nominating speeches).
D) The election of State Committee members by a 14th District Convention shall be conducted in the following manner:
1. First, the entire report of the Nominating Committee shall be made. The report shall include each nominee’s county of residence. Then the Nominating Committee’s nominees shall first be placed in nomination and then nominations shall be accepted from the floor.
2. Each person nominated from the floor shall state the Nominating Committee’s nominee being challenged.
3. A nominee from the floor shall only challenge a nominee nominated by the Nominating Committee from the floor nominee’s county of residence.
4. If there is no Nominating Committee nominee from the floor nominee’s county of residence, then the floor nominee shall challenge a nominee from a county the Nominating Committee has two (2) or more nominees.
5. If more than two candidates are nominated for the same State Committee position and no candidate receives a majority of the votes cast, there shall be a run-off election between the two candidates receiving the largest number of votes. In each election, debate shall be permitted. Debate may be limited, although no candidate shall be limited to less than two (2) minutes including nominating speeches.
7.2 Election of National Convention Delegates
A) In accordance with the GA GOP Rules, the Call of the Republican National Committee and as allowed by the Georgia Presidential Preference Primary Act, as amended, the Delegates and Alternates to the National Convention shall be elected from the Districts at the respective District Conventions shall be bound to vote for the Presidential nominee elected in the Georgia Presidential Primary, as provided in the Georgia Presidential Preference Primary Act, as amended. (See O.C.G.A. § 21-2-190, et seq.)
1) No Congressional District or State at large Delegate or Alternate shall be allocated to any candidate who receives 20% or less of the vote in the Georgia Presidential Preference Primary.
2) No fractional Delegate or Alternate shall be allocated.
3) In each Congressional District, the three (3) Delegates and three (3) Alternates shall be allocated proportionally to candidate(s) receiving more than 20% of the vote based on the following: (1) any candidate who receives the majority (50% +1) of the Congressional District’s Presidential Preference Primary vote shall be allocated all three (3) of the Congressional District delegates and alternates; (2) if no candidate receives the majority (50% +1) of the Congressional District’s Presidential Preference Primary vote, the candidate receiving the highest number of the Congressional District’s Presidential Preference Primary votes shall be allocated two (2) delegates and two (2) alternates and the candidate receiving the second highest-number of the Congressional District’s Presidential Preference Primary votes shall be allocated one (1) delegate and one (1) alternate.
4) State Wide At large Delegates and Alternates shall be allocated by numerical slot to the candidate(s) receiving more than 20% of the vote based on his or her percentage of the Statewide Presidential Preference Primary vote. Any remaining Delegates and Alternates not allocated initially shall be apportioned sequentially and in order to candidate(s) receiving an initial allocation. For the purpose of this allocation, RNC Delegates (State Chairman, National Committee Woman and National Committee Man) shall be considered at large delegates and be allocated to the candidate receiving the largest percentage of the vote.
5) All Delegates and Alternates shall file a qualification oath as required by O.C.G.A. § 21-2- 196.
C) A District Convention may instruct, commit or pledge the Delegates and Alternates to the National Convention elected by it. However, no District Convention may instruct, commit or pledge the Delegates and Alternates to the National Convention so as to conflict with the provisions of the GA GOP Rules. This Rule applies to both nominations for President and Vice President of the United States.
D) The election of delegates and alternates to a National Convention by a 14th District Convention shall be conducted in the following manner:
First, the entire report of the Nominating Committee shall be made. Then individual elections of the delegates shall be conducted, followed by individual elections of the alternates. In each election process the Nominating Committee’s nominee shall be placed in nomination and then nominations for that position shall be accepted from the floor. If more than two candidates are nominated for the same position and no candidate receives a majority of the votes cast, there shall be a run-off election between the two candidates receiving the largest number of votes. In each election, debate shall be permitted, but limited in the following manner. Each nominee shall be permitted to speak for not more than two (2) minutes; provided that if a nominee has spoken in one election, he or she shall not be permitted to speak as a nominee in any subsequent election. One nominating speech and one seconding speech for each person nominated shall be permitted, each such speech not to exceed two minutes. An alternate shall be elected and named for every delegate. Delegates and alternates shall not be paired. The delegates shall themselves by caucus on the convention floor and by majority vote decide which of the alternate delegates shall take the place of any missing delegates at the convention.
A) The terms of the members of the 14th District and the District Executive Committee who are elected at a convention shall begin immediately following the adjournment of the convention at which each was elected.
B) The terms of other members of the 14th District and District Executive Committee shall begin upon the occurrence of the respective event which qualifies each for membership on the 14th District or District Executive Committee.
C) Appointments by the Chairman expire with his term.
7.4 Removal of District Members
A) Any District member (as defined by 2.6 (A), (B1) & (B3)), may be removed from office for cause by a vote of a two-thirds (2/3) of a quorum present at any duly called meeting of the G14CDRP; provided however, such individual must be given written notice of said meeting mailed or circulated by written electronic communication at least thirty-two (32) days in advance thereof, setting forth the grounds for removal, and be given an opportunity to be heard in person or by his representative. “Cause” as used herein shall include but not be limited to continued failure to perform his duties or conduct detrimental to the best interests of the 14th District, all as may be determined by the two-third (2/3) vote of a quorum of the 14th District.
B) If a member of the 14th District shall publicly advocate the election of another candidate for an office for which the Republican Party has nominated a candidate, that member shall be removed from party office.
C) As soon as a member qualifies to run for an elected public office he shall be deemed to have resigned.
D) If any officer or member should fail to attend three (3) consecutive meetings of the 14th District, unless a proxy is sent, then that will constitute a resignation of his position on the 14th District and that position shall be declared vacant without the necessity of a vote by the 14th District.
7.5 Restrictions on Endorsements by 14th District Officials Members of the District Executive Committee, the 14th District, and appointed 14th District Officials, shall not use their official title in any manner in connection with their support of, any candidate for the Republican nomination for any public office in the State of Georgia in primaries where there is at least one other Republican candidate.
7.6 Filling vacancies in offices elected by the District Convention
A) In the event of death, resignation, or removal from office of any elected State officer except District Chairman, the District Executive Committee shall elect a successor by a majority vote of a quorum present.
B) In the event of a vacancy in the position of District Chairman, the First ViceChairman shall automatically serve as acting Chairman until the 14th District elects a Chairman.
C) In the event of a vacancy in the position of Treasurer, the Assistant Treasurer shall automatically serve as acting Treasurer until the 14th District elects a Treasurer.
D) In the event of a vacancy in the position of Secretary, the Assistant Secretary shall automatically serve as acting Secretary until the 14th District elects a Secretary.
E) If any such vacancies are not filled within ninety (90) days after those vacancies occur, the District Executive Committee may fill such vacancies by a majority vote on its own motion.
F) All written resignations are deemed to be effective upon notice. No vote to accept a resignation shall be required
G) In the event of the death or resignation of a member elected by a County Convention or County Committee, the County Committee shall fill such vacancy and shall notify the 14th District of its action according to the Notice Rules in writing within five (5) days after election. If such vacancy is not filled within ninety (90) days after it occurs, the 14th District may fill such vacancy by a Majority vote of a quorum present, on its own motion.
H) The District Secretary shall notify the State Secretary at the GRP headquarters within five (5) days after the election.
7.7 Filling vacancies in the state committee positions elected by District Convention
A) In the event of the death, resignation, or extended failure to function of a State Committee member elected by a District Convention, the District Executive Committee shall fill such vacancy and shall notify the State Secretary at the GRP headquarters within five (5) days after the election.
B) If such vacancy is not filled within ninety (90) days after it occurs, the State Executive Committee may fill such vacancy by a majority vote on its own motion.
8.1 The state call
A) Pursuant to the Call issued by the State Committee there shall be a District Convention held in each odd- numbered year and in each Presidential Election year.
B) The District Conventions in odd-numbered years shall elect officers, 14th District members, and State Committee members for the next two years and in Presidential Election years shall elect National Delegates and Alternates as set forth in the Call to the Republican National Convention
8.2 Conventions open to public Conventions shall be open to the public as spectators.
8.3 Only electors who are delegates and seated alternates may vote Only qualified, registered, resident electors of the 14th District may vote or be elected as a Delegate or Alternate or hold office in the 14th District Convention.
8.4 Convening officer may participate If the then-existing Chairman of the District is not elected as a Delegate or Alternate, he may participate in the District Convention, but in such event said Chairman shall have no vote.
8.5 Use of public buildings Congressional District Conventions shall be held in buildings appropriate for public use, where practical, in the 14th Congressional District. 8.6 Allocation of Delegates and Alternates to the District Convention
A) Each County shall be entitled to one Delegate and one Alternate to the District Convention.
B) In addition, each County shall be entitled to one Delegate and one Alternate for each seven hundred fifty (750) votes or major fraction thereof (376), cast for the Republican candidate for President in the last general election; or whatever formula as set forth by the State Republican Party in the Call.
C) Delegates and Alternates may not be transferred among Counties within a District.
8.7 Reports and filing of credentials
A) Immediately after the adjournment of the District Convention, the Chairman of the District Convention shall file with the State Secretary at GRP headquarters (in odd-numbered years) a certified list (including residence addresses, telephone numbers, and email addresses if provided) of the members of the State Committee and the officers and 14th District Committee of the Congressional District organization duly elected at the Convention accompanied by the convention minutes, and (in Presidential Election years) a certified list (including residence addresses and telephone numbers) of the National Delegates and Alternates elected with the State Secretary at GRP headquarters.
B) A copy of the lists will be retained by the Secretary of the Congressional G14CDRP.
C) The copy of the list must be addressed and postmarked or delivered to the appropriate authority within five (5) business days of the adjournment of the convention. For 14th District submission, Electronic file format will be acceptable
8.8 Adoption and filing of District Rules
A) At each odd numbered year’s District Convention, rules shall be adopted for the District, not inconsistent with the Rules of the GRP.
B) A certified copy of the District Rules shall be filed with the Secretary of the State Committee within five (5) business days following the adjournment of the District Convention or the date of adoption of any amendment thereto, as the case may be.
8.9 Access to lists of delegates and alternates Any elector offering as a candidate for the position as a party officer, Delegate or Alternate shall be entitled to access on an equitable basis to the lists of the Delegates and Alternates who are certified to vote in the elections for these positions.
8.10 Election of Delegates and Alternates
A) Conventions shall attempt to elect a number of Alternates equal to the number of Delegates.
B) Delegates and Alternates to the County, District, State and National Conventions do not have to be present and in attendance to be elected as Delegates or Alternates to the Convention at which they are elected to serve as Delegates or Alternates to another convention.
C) Delegates and Alternates shall not be paired. The Delegates of each delegation shall by caucus and by majority vote adopt a plan for the seating of Alternates for any missing Delegates of their delegation.
8.11 Unit rule No unit rule may be imposed by a Precinct, County, District, or State Convention on any Delegate elected by it.
8.12 No convention business while committees are in session No official business shall be transacted at any Convention while any of its Committees are in session
8.13 Rules of order Unless modified by these Rules or those of any organization listed herein or by the State Call, the latest edition of Robert’s Rules of Order, Newly Revised shall be followed in all meetings, conventions, and other such business of the 14th District, including, without limitation, the 14th District, the District Executive Committee, and the District Convention.
8.14 District convention procedures
A) Resolutions shall be considered at the District Convention as provided in the Call.
B) The Permanent Rules Committee shall prepare recommended rules and orders of business for the conduct of each District Convention in advance thereof, which rules and order of business shall be submitted to the rules committee of the District Convention for its consideration and report to the District Convention in session.
9.1 Amendments to these rules
A) These Rules may be amended at any District Convention of the 14th District by a 2/3rds vote of a quorum present or by the 14th District by a three-fourths (3/4) vote of a quorum present.
B) If the Rules are to be amended at a 14th District meeting, the meeting must be duly held after written notice mailed, faxed, or sent by written electronic communication at least ten (10) days prior to the meeting to all members of the 14th District setting forth in detail the proposed amendments.
9.2 Effective date of the rules These Rules and any amendments thereto, shall become effective upon the filing of a copy of the same, certified by the District Chairman, with the GRP Secretary or upon such later date as may be specified therein.
9.3 Effect of reorganization The parliamentarian is directed that the rules as reorganized on November 1, 2011 will be interpreted to implement and accomplish the original purpose of the rules, and the reorganization is not intended to change the substance of any rule.
9.4 Gender of officers The term Chairman and other officer titles are used in these Rules as a non-gender specific terms.
9.5 Records of the 14th District All Financial records (Bank Statements for past Two years and reports of all Assets, Liabilities, Income and Disbursements), Secretarial Minutes of records of the 14th District and any other Documents of record held by the Chairman, Vice-Chair or any other officer of record, shall be immediately transferred to the newly elected officers of record at the adjournment of the District Convention at a special called Meeting of the new 14th District immediately after said convention.
9.6 Severability These rules are subject and subordinate to federal statutes, the laws of the State of Georgia and the State Rules. Any part of these rules found to be in conflict with said laws or State Rules, such part shall be deemed void and invalid. However, if any part of these rules is found to be in conflict, such conflict shall not affect the validity of the remainder of these rules.
9.7 Budget The 14th District shall approve a budget at the first meeting after the odd years convention, and shall budget may be amended from time to time. Such budget may include an authorization to spend up to a certain amount of behalf of the District by the Treasurer or Assistant Treasurer upon direction of the Chairman provided that a full accounting is made at the subsequent meeting after the expenditure.
9.8 AUTHORITY TO EXPEND FUNDS:
(a) All District Committee expenditures shall be expressly for fulfilling the legal obligations of the District Committee and promoting the aims and purposes of the 14th Congressional District Republican Party.
(b) A receipt shall be required for reimbursement of all expenditures made on behalf of the District Committee.
(c) Any expenditure on behalf of the District Committee must be properly authorized by the District Committee or, in lieu of authorization by the District Committee, the Chairman, Secretary, and/or Treasurer may authorize the expenditure of funds on behalf of the District Committee within the following limits:
(1) Any one may authorize up to $250.00.
(2) Any two may cooperatively authorize up to $500.00.
(3) All three may cooperatively authorize up to $750.00.
Adopted on November 1, 2011 by the 14th District Organizational Committee Amended and Adopted on April 20, 2013 Amended and Adopted on April 18, 2015 Adopted on April 22, 2017 Amended and Adopted on January 19, 2019 by the 14th District Committee