Source: http://www.pbgc.gov/res/laws-and-regulations/code-of-federal-regulations/part-4902---disclosure-and-amendment-of-records-pertaining-to-individuals-under-the-privacy-act.html
Timestamp: 2013-06-20 02:16:54
Document Index: 498815008

Matched Legal Cases: ['art 4902', 'art 4902', '§ 4902', '§ 4902', '§ 4902', '§ 4000']

HomeWorkers & RetireesPractitionersResourcesNews & PolicyAbout PBGCHome > Resources > Laws & Regulations > Code of Federal Regulations > Part 4902 - Disclosure and Amendment of ...ResourcesSearchAnnual ReportsPension Insurance Data BooksFact SheetsStay InformedLaws & RegulationsERISACode of Federal RegulationsPBGC's Federal Register DocumentsPension Protection Act of 2006Information Collections under OMB ReviewOther GuidanceAdditional ResourcesOther ReportsPart 4902 - Disclosure and Amendment of Records Pertaining to Individuals Under the Privacy Act
Sec.4902.1 Purpose and scope.4902.2 Definitions.4902.3 Procedures for determining existence of and requesting access to records.4902.4 Disclosure of record to an individual.4902.5 Procedures for requesting amendment of a record.4902.6 Action on request for amendment of a record.4902.7 Appeal of a denial of a request for amendment of a record.4902.8 Fees.4902.9 Specific exemptions.4902.10 Filing rules; computation of time.
(a) Procedures. Sections 4902.3 through 4902.7 establish procedures under which-
(1) An individual may-
(b) Each request submitted pursuant to paragraph (a) of this section shall include the name of the system of records to which the request pertains and the requester's full name, home address and date of birth, and shall prominently state the words, "Privacy Act Request." If this information is insufficient to enable the PBGC to identify the record in question, or to determine the identity of the requester (to ensure the privacy of the subject of the record), the disclosure officer shall request such further identifying data as the disclosure officer deems necessary to locate the record or to determine the identity of the requester.
(c) Unless the request is only for notification of the existence of a record and such notification is required under the Freedom of Information Act (5 U.S.C. 552), the requester shall be required to provide verification of his or her identity to the PBGC as set forth in paragraph (c) (1) or (2) of this section, as appropriate.
(a) When the disclosure officer grants a request for access to records under § 4902.3, such records shall be made available when the requester is advised of the determination or as promptly thereafter as possible. At the requester's option, the record will be made available for the requester's inspection and copying at PBGC between the hours of 9 a.m. and 4 p.m. on any working day, or a copy of the record will be mailed to the requestor. Current information on where the records may be inspected and copied can be obtained on PBGC's Web site, http://www.pbgc.gov.
(a) An appeal from a denial of a request for amendment of a record under § 4902.6 shall be submitted, within 45 days of receipt of the denial, to the General Counsel, Pension Benefit Guaranty Corporation, unless the record subject to such request is one maintained by the Office of the General Counsel, in which event the appeal shall be submitted to the Director or Director's designee, Pension Benefit Guaranty Corporation. The appeal shall state in detail the basis on which it is made and shall clearly state "Privacy Act Request" on the first page. In addition, the submission shall clearly state "Privacy Act Request" on the envelope (for mail, hand delivery, or commercial delivery), in the subject line (for e-mail), or on the cover sheet (for fax).
(c) Manual copying by requester. No charge will be made for manual copying by the requester of any document made available for inspection under § 4902.4. The PBGC shall provide facilities for such copying without charge between the hours of 9 a.m. and 4 p.m. on any working day.
(c) Subsections (d)(1) through (4) of 5 U.S.C. 552a require an agency to permit an individual to gain access to records about the individual, to request amendment of such records, and to provide a statement of disagreement about a disputed record to be filed and disclosed with the disputed record.
(e) Subsection (e)(2) of 5 U.S.C. 552a requires an agency to collect information to the greatest extent practicable directly from the subject individual when the information may result in adverse determinations about the individual's rights, benefits, and privileges under federal programs.
(f) Subsection e(3) of 5 U.S.C. 552a requires an agency to inform each person whom it asks to supply information of the authority under which the information is sought, whether disclosure is mandatory or voluntary, the principal purpose(s) for which the information will be used, the routine uses that may be made of the information, and the effects of not providing the information.
(i) Subsection (e)(8) of 5 U.S.C. 552a requires an agency to make reasonable efforts to serve notice on an individual when any record of such individual is made available to any person under the compulsory legal process when such process becomes a matter of public record.
(j) Subsection (f) of 5 U.S.C. 552a requires an agency to establish procedures whereby an individual can be notified if any system of records named by the individual contains a record pertaining to the individual, obtain access to the record, and request amendment.
(k) Subsection (g) of 5 U.S.C. 552a provides for civil remedies if an agency fails to comply with the access and amendment provisions of subsections (d)(1) and (d)(3), and with other provisions of the Privacy Act, or any other rule promulgated thereunder, in such a way as to have an adverse effect on an individual.
(a) Exemption. Under the authority granted by 5 U.S.C. 552a(k)(5), PBGC hereby exempts the system of records entitled "PBGC-12, Personnel Security Investigation Records-PBGC" from the provisions of 5 U.S.C. 552a (c)(3), (d), (e)(1), (e)(4)(G), (H), and (I), and (f), to the extent that the disclosure of such material would reveal the identity of a source who furnished information to PBGC under an express promise of confidentiality or, before September 27, 1975, under an implied promise of confidentiality.
(a) Criminal Law Enforcement. (1) Exemption. Under the authority granted by 5 U.S.C. 552a(j)(2), PBGC hereby exempts the system of records entitled "PBGC-17, Office of Inspector General Investigative File System-PBGC" from the provisions of 5 U.S.C. 552a (c)(3), (c)(4), (d)(1) through (4), (e)(1) through 3, (e)(4)(G) and (H), (e)(5), (e)(8), (f) and (g) because the system contains information pertaining to the enforcement of criminal laws.
(2) Reasons for exemption. The reasons for asserting the exemption are:
(i) Disclosure to the individual named in the record pursuant to subsections (c)(3), (c)(4), or (d)(1) through (4) could seriously impede or compromise the investigation by alerting the target(s), submitting a potential witness or witnesses to intimidation or improper influence, and leading to destruction of evidence.
(vi) Although the Office of Inspector General endeavors to maintain accurate records, application of subsection (e)(5) is impractical because maintaining only those records that are accurate, relevant, timely, and complete and that assure fairness in determination is contrary to established investigative techniques. Information that may initially appear inaccurate, irrelevant, untimely, or incomplete may, when collated and organized with other available information, become more pertinent as an investigation progresses.
(b) Other Law Enforcement. (1) Exemption. Under the authority granted by 5 U.S.C. 552a(k)(2), PBGC hereby exempts the system of records entitled "PBGC-17, Office of Inspector General Investigative File System-PBGC" from the provisions of 5 U.S.C. 552a(c)(3), (d)(1) through (4), (e)(1), (e)(4)(G) and (H), and (f) for the same reasons as stated in paragraph (a)(2) of this section, that is, because the system contains investigatory material compiled for law enforcement purposes other than material within the scope of subsection 552a(j)(2).
(2) Reasons for Exemption. The reasons for asserting this exemption are because the disclosure and other requirements of the Privacy Act could substantially compromise the efficacy ad integrity of the Officer of Inspector General operations. Disclosure could invade the privacy of other individuals and disclose their identity when they were expressly promised confidentiality. Disclosure could interfere with the integrity of the information which would otherwise be subject to privileges (see, e.g., 5 U.S.C. 552(b)(5)), and which could interfere with other important law enforcement concerns (see, e.g., 5 U.S.C. 552(b)(7)).
(c) Federal Civilian or Contract Employment. (1) Exemption. Under the authority granted by 5 U.S.C. 552a(k)(5), PBGC hereby exempts the system of records entitled "PBGC-17, Office of Inspector General Investigative File System-PBGC" from the provisions of 5 U.S.C. 552a(c)(3), (d)(1) through (4), (e)(1), (e)(4)(G) and (H), and (f) because the system contains investigatory material compiled for the purpose of determining eligibility or qualifications for federal civilian or contract employment.
4902.12 Filing rules; computation of time.
(a) Filing rules. (1) Where to file. See § 4000.4 of this chapter for information on where to file a submission under this part with the PBGC.