Source: http://www.legislation.govt.nz/regulation/public/2014/0287/latest/whole.html
Timestamp: 2017-08-22 20:39:45
Document Index: 565055061

Matched Legal Cases: ['art 3', 'art\n48', 'art 4', 'art 5', 'art 2', 'art 2', 'art 4', 'arts 2', 'art 4', 'art 4', 'art 5']

Members of Parliament (Accommodation Services for Members and Travel Services for Family Members and Former Prime Ministers) Determination 2014 (LI 2014/287) (as at 09 June 2017) – New Zealand Legislation
Reprint as at 9 June 2017
(LI 2014/287)
Pursuant to sections 17 and 44 of the Members of Parliament (Remuneration and Services) Act 2013 and to the Remuneration Authority Act 1977, the Remuneration Authority, after complying with section 18 of the Members of Parliament (Remuneration and Services) Act 2013, makes the following determination (to which is appended an explanatory memorandum).
3 Where this determination fits into scheme of things
15 Continuous accommodation: Speaker’s residence
16 Continuous accommodation: accommodation payment for Speaker not taking up official residence or staying in hotel
17 Non-continuous accommodation: payment of costs where Speaker uses hotel as Wellington accommodation
18 Limit on total amount of accommodation payments and hotel costs payable in respect of Speaker
19 Deputy Speaker’s residence or other accommodation
20 Purpose and basis of providing accommodation services to Ministers
22 Continuous accommodation: official residence
23 Continuous accommodation: accommodation payment for Minister not allocated official residence
24 Non-continuous accommodation: reimbursement of costs where Minister stays in hotel
25 Limit on total amount by way of accommodation payments and reimbursement of hotel costs
26 Security [Revoked]
27 Meaning of Wellington accommodation
28 Basis of providing Wellington accommodation services for members
29 Wellington accommodation payment: general
30 Wellington accommodation payment: non-continuous accommodation
31 Wellington accommodation payment: continuous accommodation
32 Limit on accommodation payment where member shares accommodation
33 Purpose and basis of providing accommodation services for qualifying electoral candidates
34 Wellington accommodation
35 Non-Wellington accommodation expense payment for Speaker and Leader of Opposition
36 Purpose and basis of providing accommodation to Ministers
37 Non-Wellington accommodation expense payment for Ministers
38 Cost of evening meal for spouse or partner of certain members
39 Non-Wellington accommodation expense payment for members
41 Non-Wellington accommodation expense payment
Subpart 3—Increase in non-Wellington accommodation in certain circumstances
42 Increase in non-Wellington accommodation expense payment in certain circumstances
43 Travel by family members
44 Limits on number of trips by family members
45 Chauffeur-driven cars
46 Travel by family members of qualifying electoral candidates
47 Suspension of travel services under this Part
48 Provision of travel services
49 Travel services
51 Self-drive car
52 Provision of travel services
53 Travel services
54 Self-drive cars
55 Information to be provided to members about use of services under determination, including travel services by family members
56 Policies, procedures, and guidelines to follow if claiming entitlements
57 Certificate of expenditure
58 Reimbursement of expenditure
This determination is the Members of Parliament (Accommodation Services for Members and Travel Services for Family Members and Former Prime Ministers) Determination 2014.
This determination is made under sections 17 and 44 of the Members of Parliament (Remuneration and Services) Act 2013.
Section 44 of the Act provides for travel services for former Prime Ministers and their spouses or partners.
This determination comprises 5 Parts.
a provision that includes goods and services tax and card use charges in any amounts specified in this determination; and
a provision about which organisations are responsible for administering different provisions of this determination.
Part 4 provides for travel services for former Prime Ministers and their spouses or partners.
Part 5 contains miscellaneous provisions relating to administrative matters.
The services set out in this determination in relation to Ministers and members of Parliament are intended to support Ministers and members of Parliament in performing their role and functions.
Ministers and members of Parliament should not personally have to meet work-related expenses.
Any personal benefits to Ministers and members of Parliament should be kept to a minimum.
Ministers and members of Parliament are personally responsible for the use of services, even where expenses are incurred on their behalf under delegated authority.
Ministers and members of Parliament must satisfy themselves that the expenses under this determination—
Ministers and members of Parliament must be open and transparent in using the services under this determination and, to this end, should keep proper documentation to facilitate sound administration and to enable any scrutiny required.
Former Prime Ministers and spouses or partners
The principles set out in subclauses (2) to (7) also apply, with any necessary modifications, in relation to the services provided in this determination for former Prime Ministers and their spouses or partners.
holds office on or after the commencement of this determination; and
ceases to hold office after the commencement of this determination
Leader of the Opposition means the Leader of the largest party in terms of its parliamentary membership that is not in Government or coalition with a Government party and who is recognised as Leader of the Opposition in accordance with the Standing Orders of the House
ministerial business includes the performance or exercise of the role, functions, or powers of a Minister as set out in the Cabinet Manual, especially in paragraphs 2.21 and 2.22
private business purposes—
means purposes on behalf of a person’s own business interests or on behalf of the business interests of any other person, trust, company, or organisation; but
in relation to a former Prime Minister, does not include the purpose of supporting charitable trusts, community organisations, or business organisations by travelling to speak to them
scheduled, in relation to ferry services, includes carriage of a motor vehicle on vehicular ferries
If the member of Parliament is the Speaker, the Deputy Speaker, a Minister, or the Leader of the Opposition, the member’s home base is the place he or she maintains, and in which he or she would normally live, if not required to spend continuous periods in Wellington on parliamentary business.
The home base of any other member of Parliament is the place where the member normally lives when not engaged on parliamentary business in Wellington.
This clause defines parliamentary business.
A member of Parliament is on parliamentary business if the member undertakes any task or function—
that he or she could reasonably be expected to carry out in his or her capacity as a member of Parliament; and
that complements the business of the House.
Without limiting subclause (1), a member of Parliament is on parliamentary business if the member—
attends a sitting of the House; or
attends a meeting of a select committee of the House of which the member is a member, or that the member is required to attend because of being in charge of a Bill or other matter under consideration by the committee, or because of any other valid reason relating to the business of the committee; or
undertakes research or administrative functions that relate directly to the business of the House; or
attends meetings or communicates by other means for the purpose of representing electors, explaining the application of policy, or receiving representations; or
attends caucus meetings that are expressly for the purpose of enhancing the parliamentary process; or
attends meetings of his or her party; or
attends any ceremony or official function or national conference as a representative of Parliament or with the authority of the House.
A qualifying electoral candidate is to be treated as being on parliamentary business if he or she—
participates in processes related to the formation of a Government; or
participates in party meetings relating to post-election strategies, internal policies and procedures, and the selection of office holders or positions; or
commences or continues representation of constituencies and other parliamentary duties, including meeting with constituents; or
participates in preparing, critiquing, informing, and providing communications material on policies, views, activities, and services to the media, constituents, other communities of interest, and the general public; or
initiates and participates in the ongoing administrative support arrangements at Parliament and elsewhere in New Zealand (for example, the selection of support staff and the establishment of out-of-Parliament offices); or
undertakes administrative responsibilities relating to services and funding entitlements; or
attends official functions, conferences, engagements, and ceremonies in his or her capacity as a candidate for election.
A task or function is not to be treated as parliamentary business if undertaken for—
personal or private benefit; or
a purpose directly related to the administration or management of a political party; or
electioneering purposes; or
A year means the period beginning on 1 July and ending on 30 June in the following year.
The person may receive the service in proportion to the period for which he or she was eligible for the service.
This clause applies to a person if the person—
is the Speaker, the Deputy Speaker, a Minister, or a member of Parliament; and
is occupying leased premises in respect of which the person receives an accommodation payment under Part 2; and
ceases to hold office as the Speaker, the Deputy Speaker, a Minister, or a member of Parliament, as the case may be, at any time other than on polling day at a general election.
The person may continue to receive the accommodation payment for the shorter of the following periods:
the period of 3 months beginning on the day after the date of ceasing to hold office:
To avoid doubt, while a person continues to receive an accommodation payment under Part 2, the member may not receive any other payment under that Part in respect of accommodation.
Clause 12: replaced, on 1 December 2016, by clause 4 of the Members of Parliament (Accommodation Services for Members and Travel Services for Family Members and Former Prime Ministers) Amendment Determination 2016 (LI 2016/264).
If an issue arises about the interpretation, application, or operation of Part 4, section 44(3) of the Act provides that the issue is to be determined by the Remuneration Authority.
the provisions of Parts 2 and 3 are to be administered in accordance with section 7 of the Parliamentary Service Act 2000; and
the provisions of Part 4 are to be administered by the Department of Internal Affairs.
This clause and clauses 16 to 18 apply if the home base of the Speaker is outside the Wellington commuting area.
The Speaker must vacate the official residence not later than 5 working days after the day he or she vacates the office of Speaker, if that happens at any time other than on polling day at a general election.
However, if the person who holds the office of Speaker on polling day at a general election vacates office before the first meeting of the House after polling day, he or she must vacate the official residence not later than 5 working days after the date on which he or she vacates office or the day before the first meeting of the House, whichever is the earlier.
In this clause and clause 16, official residence—
If the Speaker does not occupy an official residence, he or she may elect to receive an accommodation payment in respect of Wellington accommodation.
The amount of the accommodation payment is $41,000 per year.
Subject to clause 11, the accommodation payment is payable until the Speaker vacates the office of Speaker.
If the Speaker does not occupy an official residence and elects not to use continuous accommodation, he or she is entitled to claim reimbursement of actual and reasonable expenses of hotel accommodation in the Wellington commuting area.
$240 in respect of a single night’s accommodation:
In respect of the Speaker, the maximum cumulative amount payable by way of accommodation payments under clause 16 and hotel expenses under clause 17 is $41,000 per year.
Clauses 15 to 18 also apply to the Deputy Speaker and, for that purpose, those clauses are to be read as if references to the Speaker were references to the Deputy Speaker.
Ministers have additional functions that require them to spend significantly more time in Wellington than ordinary members of Parliament. The provision of an official residence, an accommodation payment, or a reimbursement arrangement is intended to facilitate the conduct of ministerial business by those Ministers whose home base is outside the Wellington commuting area.
Clauses 22 to 25 apply to a Minister only if the Minister’s home base is outside the Wellington commuting area.
Clauses 22 to 25 do not apply to Parliamentary Under-Secretaries.
Clause 21(1): amended, on 1 December 2016, by clause 5 of the Members of Parliament (Accommodation Services for Members and Travel Services for Family Members and Former Prime Ministers) Amendment Determination 2016 (LI 2016/264).
The Minister Responsible for Ministerial Services may, in his or her discretion, allocate an official residence to a Minister.
A Minister must vacate his or her official residence not later than 14 days after the day on which he or she ceases to hold office as a Minister.
A Minister who is not occupying an official residence may elect to receive an accommodation payment.
The maximum amount of the accommodation payment is $41,000 per year.
A Minister who does not occupy an official residence and who does not elect to use continuous accommodation is entitled to claim reimbursement of actual and reasonable expenses of hotel accommodation in the Wellington commuting area.
The maximum cumulative amount that a Minister may be paid by way of accommodation payments under clause 23 and reimbursement of hotel costs under clause 24 is $41,000 per year.
Clause 26: revoked, on 1 December 2016, by clause 6 of the Members of Parliament (Accommodation Services for Members and Travel Services for Family Members and Former Prime Ministers) Amendment Determination 2016 (LI 2016/264).
In clauses 28 to 31, unless the context otherwise requires, Wellington accommodation means the accommodation of a member of Parliament within the Wellington commuting area when engaged on parliamentary business in Wellington.
Clauses 30 and 31 apply in respect of a member of Parliament’s Wellington accommodation expenses if—
The maximum amount that may be paid to a member under clauses 30 and 31 is $28,000 per year.
If a member of Parliament elects to use non-continuous accommodation in Wellington, the Wellington accommodation payment for the member is the member’s actual and reasonable expenses of accommodation to the maximum for any 1 night of—
$190, if the accommodation is in commercial premises; or
$60, in the case of other premises.
If a member of Parliament elects to use continuous accommodation in Wellington, a Wellington accommodation payment is payable to the member.
The amount of the Wellington accommodation payment is $28,000 per year.
If a member of Parliament lives in the same accommodation with 1 or more other persons, the maximum amount of the accommodation payment that may be paid to the member in respect of the accommodation is as follows:
if the member shares the same accommodation with 1 other person, 70% of the member’s accommodation that would be payable if the member were not sharing the accommodation:
if the member shares the same accommodation with 2 other persons, 60% of the member’s accommodation that would be payable if the member were not sharing the accommodation:
if the member shares the same accommodation with 3 or more other persons, 55% of the member’s accommodation that would be payable if the member were not sharing the accommodation.
To avoid doubt, if a member is a Minister, references in subclause (1) to a member’s accommodation payment are to be treated as references to the Minister’s accommodation in his or her capacity as a Minister.
Subclause (2) applies to qualifying electoral candidates described in item 1 or 2 of Schedule 1 of the Act.
Clauses 15 to 32 continue to apply to a qualifying electoral candidate as if the qualifying electoral candidate had continued to hold—
any of the offices referred to in clause 44(2), if the qualifying electoral candidate held any of those offices on polling day.
Subclause (4) applies to qualifying electoral candidates described in item 3, 4, or 5 of Schedule 1 of the Act.
Clauses 29 and 30 apply to a qualifying electoral candidate as if the qualifying electoral candidate had—
the Speaker or the Leader of the Opposition is at least 80 km from his or her home base; and
the Speaker or the Leader of the Opposition could not reasonably be expected to travel to his or her home base by conventional methods or safely.
$290 per night, if the accommodation is in commercial premises in Auckland or Christchurch:
$260 per night, if the accommodation is in commercial premises not in Auckland or Christchurch:
$60 per night, in the case of other premises.
The Speaker or the Leader of the Opposition may also be paid the actual and reasonable expenses under this clause for the accommodation of 1 or more family members accompanying him or her, but (to avoid doubt) the maximum amounts specified in subclause (2) apply to the aggregate of the accommodation expenses of the Speaker or the Leader of the Opposition and his or her family member or members.
Ministers travel frequently outside Wellington, often accompanied by office staff or departmental officials. They require accommodation where they can hold meetings and attend to their normal ministerial work while travelling. The accommodation they require is accordingly more expensive than that required by members. These provisions apply also to the Speaker and the Leader of the Opposition whose circumstances are similar.
the Minister is at least 80 km from his or her home base; and
the Minister could not reasonably be expected to travel to his or her home base by conventional methods or safely.
If this clause applies, the Minister may be paid the actual and reasonable expenses of the accommodation paid up to the following maximum amounts:
A Minister may also be paid the actual and reasonable expenses under this clause for the accommodation of 1 or more family members accompanying the Minister, but (to avoid doubt) the maximum amounts specified in subclause (2) apply to the aggregate of the accommodation expenses of the Minister and his or her family member or members.
This clause applies when a Minister incurs expenses in respect of accommodation outside the Wellington commuting area in connection with the function of hosting an official guest who has been granted full Guest of Government status by the Prime Minister.
The Minister may be paid the actual and reasonable expenses of the accommodation paid, and the maximum amounts specified in clause 37(2) do not apply.
In this clause, actual and reasonable expenses has the same meaning as in clause 37(4).
Clause 37A: inserted, on 9 June 2017, by clause 7 of the Members of Parliament (Accommodation Services for Members and Travel Services for Family Members and Former Prime Ministers) Amendment Determination 2017 (LI 2017/117).
A member of Parliament who is a specified member may be paid for the expense of an evening meal up to a maximum of $80 for his or her spouse or partner if—
the member considers that it is necessary and appropriate for his or her spouse or partner to accompany him or her on ministerial business or parliamentary business to an official function or official event outside the Wellington commuting area; and
This clause applies despite clauses 35(3) and (4)﻿(b) and 37(3) and (4)﻿(b).
In this clause, specified person—
the member is at least 1 hour’s travel or 80 km from his or her home base; or
the member could not reasonably be expected to travel to his or her home base by conventional methods or safely.
If this clause applies, the member may be paid the actual and reasonable expenses of the accommodation paid up to the following maximum amounts:
$210 per night, if the accommodation is in commercial premises in Auckland or Christchurch:
$190 per night, if the accommodation is in commercial premises not in Auckland or Christchurch:
A member may also be paid the actual and reasonable expenses under this clause for the accommodation of 1 or more family members accompanying the member, but (to avoid doubt) the maximum amounts specified in subclause (2) apply to the aggregate of the accommodation expenses of the member and his or her family member or members.
Heading: inserted, on 1 December 2016, by clause 7 of the Members of Parliament (Accommodation Services for Members and Travel Services for Family Members and Former Prime Ministers) Amendment Determination 2016 (LI 2016/264).
Clause 40: replaced, on 1 December 2016, by clause 7 of the Members of Parliament (Accommodation Services for Members and Travel Services for Family Members and Former Prime Ministers) Amendment Determination 2016 (LI 2016/264).
Clauses 39, 40, and 42 continue to apply to a qualifying electoral candidate as if the qualifying electoral candidate had continued to hold office as a member of Parliament.
Clauses 39 and 42 apply to a qualifying electoral candidate as if the qualifying electoral candidate had—
the cost of accommodation outside Wellington has increased since the commencement of this determination; and
a lack of suitable available accommodation in particular centres within the amounts specified in clause 35, 37, or 39; or
a premium payable for late booking if the late booking is due to unexpected engagements or to unexpected travel conditions, such as flight cancellations or weather conditions; or
the unavailability of accommodation, within the amounts specified in clause 35, 37, or 39, for a member or a member’s family member if the member or family member has a disability.
If this clause applies, an accommodation payment in excess of the amounts specified in clause 35, 37, or 39 may be authorised.
not exceed $90, in relation to clauses 35 and 37; and
not exceed $70, in relation to clause 39; and
to accompany the member of Parliament on a trip the member is taking—
on parliamentary business:
to join the member of Parliament at a destination of the trip the member is taking—
The purpose of the travel must not be for private business purposes or for personal purposes.
If a family member is travelling to join a member, the family member must—
arrive no sooner than 24 hours before the member’s scheduled arrival; and
depart no later than 24 hours after the member’s departure.
To avoid doubt, in this clause and clause 44(5), destination includes—
A member claiming for travel services under this clause must certify in writing that the travel in respect of which the claim is made complies with the requirements of this clause.
Subclause (6) is in addition to, and not in place of, the requirements of clause 57.
Travel under clause 43 is subject to the limits set out in this clause.
There are no limits on the number of one-way trips—
the spouse or partner of the Prime Minister may take under clause 43; or
a child who is under 5 years old may take under clause 43.
one-way trip means a trip by the most appropriate route by a family member between—
the home base of the member; and
the destination of a trip by the member
The spouse or partner of a member of Parliament referred to in subclause (2) may, at the member’s discretion, travel at any time for any purpose related to the member’s parliamentary or ministerial business—
Subclause (2) applies in relation to family members of a qualifying electoral candidate described in item 1 or 2 of Schedule 1 of the Act.
Clauses 43 to 45 continue to apply in relation to a family member as if the qualifying electoral candidate had continued to hold—
any of the offices referred to in clause 45(2), if the qualifying electoral candidate held any of those offices on polling day.
Subclause (4) applies in relation to family members of qualifying electoral candidates described in item 3, 4, or 5 of Schedule 1 of the Act.
Clauses 43 and 44 apply in relation to a family member as if the qualifying electoral candidate had—
Part 4 Travel services for former Prime Ministers and spouses or partners of former Prime Ministers
Travel services under this Part are suspended and not payable or to be provided to a former Prime Minister or his or her spouse or partner—
A former Prime Minister is to be provided with travel services in accordance with clauses 49 to 51.
The spouse or partner of a former Prime Minister is to be provided with travel services in accordance with clauses 53 and 54.
the spouse or partner continues to be entitled to travel services in accordance with this Part; and
the continued entitlement applies whether or not the spouse or partner remarries or re-partners.
support the former Prime Minister in fulfilling commitments that are related to his or her role as a former Prime Minister; or
fulfil his or her role as the spouse or partner of a former Prime Minister; and
The model and standard of the self-drive car are to be determined by VIP Transport Service and on the same basis as self-drive cars are provided to Ministers.
Part 5 Miscellaneous and administrative matters
In each month, the Parliamentary Service and the Department of Internal Affairs must provide to each member of Parliament information showing the use of services under this determination by the member and his or her family members.
Requirements that must be met before payments may be made against claims to services under this determination are set out in the policies, procedures, and guidelines prescribed by the Speaker and the Minister Responsible for Ministerial Services (including procedures for the certification of expenditure).
The purpose of the procedures for the certification of expenditure referred to in clause 56 is to ensure that all expenditure met from Vote: Parliamentary Service and Vote: Internal Affairs in funding the services provided under this determination complies with the directions and any policies, procedures, and guidelines prescribed by the Speaker or the Minister Responsible for Ministerial Services in order to provide confidence that public expenditure is being correctly applied.
Persons claiming services under this determination must provide certification, in accordance with the prescribed procedures, to formally verify that the expenditure to which the certification relates has been incurred for a purpose authorised by this determination.
If the Parliamentary Service or the Department of Internal Affairs has paid for an invoice and subsequently believes that the invoice relates to a purpose not authorised by this determination, it may seek reimbursement of the expenditure from the person concerned.
If the Remuneration Authority determines that the person did not have an entitlement to funding for the invoice, the Parliamentary Service or the Department of Internal Affairs may seek recovery of the amount paid as a debt due to the service pursuant to section 35A of the Parliamentary Service Act 2000.
house cleaning on a weekly basis:
changing bed linen and towel laundry (but not personal or other laundry) on a weekly basis:
Dated at Wellington this 19th day of August 2014.
Date of notification in Gazette: 22 August 2014.
This is a reprint of the Members of Parliament (Accommodation Services for Members and Travel Services for Family Members and Former Prime Ministers) Determination 2014 that incorporates all the amendments to that determination as at the date of the last amendment to it.