Source: https://apps.leg.wa.gov/wac/default.aspx?cite=132N-276&full=true
Timestamp: 2020-03-30 01:56:50
Document Index: 173997673

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Chapter 132N-276 WAC:
WACs > Title 132N > Chapter 132N-276
Chapter 132N-276 WAC
HTMLPDF 132N-276-005 Board policy statement—Public records.
HTMLPDF 132N-276-010 Administrative procedures—Purpose.
HTMLPDF 132N-276-020 Definitions.
HTMLPDF 132N-276-030 Description of central and field organization of the college.
HTMLPDF 132N-276-040 Operations and procedures.
HTMLPDF 132N-276-050 Public records available.
HTMLPDF 132N-276-060 Public records officer.
HTMLPDF 132N-276-070 Office hours.
HTMLPDF 132N-276-080 Requests for public records.
HTMLPDF 132N-276-090 Copying.
HTMLPDF 132N-276-100 Exemptions/exceptions.
HTMLPDF 132N-276-110 Review of denials of public records requests.
HTMLPDF 132N-276-120 Protection of public records.
HTMLPDF 132N-276-130 Records index.
HTMLPDF 132N-276-140 Adoption of form.
HTMLPDF 132N-276-150 Appendix A—Form—Request for public record(s).
PDF132N-276-005
Board policy statement—Public records.
The college shall be responsible for the efficient and proper disclosure of public records as required by the laws and regulations of the state of Washington. Public records information shall include fully detailed administrative procedures. The board delegates to the president or designee the responsibility to appoint a public records officer who shall administer the process.
[Statutory Authority: RCW 28B.50.140 and 42.17.250(1). WSR 96-12-041, § 132N-276-005, filed 5/31/96, effective 7/1/96; Order 77-3 d, § 132N-276-005, filed 8/29/77.]
PDF132N-276-010
Administrative procedures—Purpose.
The purpose of this section shall be to ensure compliance by the college with the provisions of the state law dealing with public records.
[Statutory Authority: RCW 28B.50.140 and 42.17.250(1). WSR 96-12-041, § 132N-276-010, filed 5/31/96, effective 7/1/96; Order 77-3 d, § 132N-276-010, filed 8/29/77.]
PDF132N-276-020
PDF132N-276-030
Description of central and field organization of the college.
The college is a community college district organized under RCW 28B.50.040. The administrative office of the college and its staff are located at Clark College, 1800 E. McLoughlin Blvd., Vancouver, WA 98663-3598.
[Statutory Authority: RCW 28B.50.140 and 42.17.250(1). WSR 96-12-041, § 132N-276-030, filed 5/31/96, effective 7/1/96; Order 77-3 d, § 132N-276-030, filed 8/29/77.]
PDF132N-276-040
The college is established under chapter 28B.50 RCW to implement the educational purposes established by chapter 28B.50 RCW. The college is operated under the supervision and control of a board of trustees. The board of trustees is made up of five members, each appointed by the governor to a term of five years. The board usually meets once a month in regular session on a date and at a time and place specified by public notice and at such special meetings as are announced by public notice. On occasion, the board may not meet at all in a particular calendar month. At such time the trustees exercise the power and duties granted them under law.
[Statutory Authority: RCW 28B.50.140 and 42.17.250(1). WSR 96-12-041, § 132N-276-040, filed 5/31/96, effective 7/1/96; Order 77-3 d, § 132N-276-040, filed 8/29/77.]
PDF132N-276-050
All public records of the college, as defined in WAC 132N-276-020 are available for public inspection and copying pursuant to these rules, except as otherwise provided by RCW 42.17.310, 42.17.315, 42.17.260(1), and WAC 132N-276-100.
[Statutory Authority: RCW 28B.50.140 and 42.17.250(1). WSR 96-12-041, § 132N-276-050, filed 5/31/96, effective 7/1/96; Order 77-3 d, § 132N-276-050, filed 8/29/77.]
PDF132N-276-060
The college's public records shall be in the charge of the public records officer designated by the president. The person so designated is the dean of administrative services of the college. The public records officer shall be responsible for the implementation of the college's rules and regulations regarding release of public records, coordinating the staff of the college in this regard, and generally ensuring compliance by the staff with the public records disclosure requirements of RCW 42.17.250 through 42.17.340.
[Statutory Authority: RCW 28B.50.140 and 42.17.250(1). WSR 96-12-041, § 132N-276-060, filed 5/31/96, effective 7/1/96; Order 77-3 d, § 132N-276-060, filed 8/29/77.]
PDF132N-276-070
Public records shall be available for inspection and copying during the customary office hours of the college. For the purpose of this section, the customary office hours shall be from 9:00 a.m. to noon and from 1:00 p.m. to 4:00 p.m., Monday through Friday, excluding college holidays.
[Statutory Authority: RCW 28B.50.140 and 42.17.250(1). WSR 96-12-041, § 132N-276-070, filed 5/31/96, effective 7/1/96. Statutory Authority: Chapters 28B.50 and 28B.10 RCW. WSR 89-12-024 (Order 89-01, Resolution No. 89-01), § 132N-276-070, filed 5/31/89; Order 77-3 d, § 132N-276-070, filed 8/29/77.]
PDF132N-276-080
In accordance with the requirements of RCW 42.17.250 through 42.17.340 that agencies prevent unreasonable invasions of privacy, protect public records from damage or disorganization, and prevent excessive interference with essential functions of the agency, public records may be inspected or copies of such records may be obtained, by members of the public, upon compliance with the following procedures:
(1) A request shall be made in writing by completing a request for public records form which is available at administrative services. The form shall be presented to the public records officer during customary office hours or mailed to:
(a) The name of the person requesting the records or, alternatively, how the request should be directed.
(b) The time of day and calendar date of the request.
(d) If the matter requested is referenced within an index maintained by the public records officer, a reference to the requested records as described in such index.
(e) If the requested matter is not identifiable by reference to an index, an appropriate description of the records is requested.
(2) The public records officer shall reply to written requests within five business days of receipt of the request by either:
(a) Providing copies of the requested records;
(b) Acknowledging receipt of the request and providing a reasonable estimate of the time the college will require to respond; or
(c) Denying the public records request. Denials of requests for public records will be accompanied by a written statement specifying the reason for denial.
(3) Additional time to respond to a request should be based on the public records officer's need to ask that the requestor clarify the intent of the request, to locate and assemble the information, to notify third persons or agencies who are the subject of or affected by the request, or to determine whether any of the information requested is exempt. If the requestor fails to clarify the request, the college need not respond to it.
(4) In all cases in which a member of the public is making a request, it shall be the obligation of the public records officer or staff member to whom the request is made to assist the member of the public in appropriately identifying the public records requested.
[Statutory Authority: RCW 28B.50.140 and 42.17.250(1). WSR 96-12-041, § 132N-276-080, filed 5/31/96, effective 7/1/96. Statutory Authority: Chapters 28B.50 and 28B.10 RCW. WSR 89-12-024 (Order 89-01, Resolution No. 89-01), § 132N-276-080, filed 5/31/89; Order 77-3 d, § 132N-276-080, filed 8/29/77.]
PDF132N-276-090
(1) No fee shall be charged for the inspection of public records. The college will apply the following copy fees and payment procedures to requests to the college under chapter 42.56 RCW.
(2) Pursuant to RCW 42.56.120 (2)(b), the college is not calculating all actual costs for copying records because to do so would be unduly burdensome for the following reasons:
(a) The college does not have the resources to conduct a study to determine all its actual copying costs;
(3) The college will charge for copies of records pursuant to the default fees in RCW 42.56.120 (2)(b) and (c). The college will charge for customized services pursuant to RCW 42.56.120(3). Under RCW 42.56.130, the college may charge other copy fees authorized by statutes outside of chapter 42.56 RCW. The college may enter into an alternative fee agreement with a requestor under RCW 42.56.120(4). The charges for copying methods used by the college are summarized in the fee schedule.
(6) All required fees must be paid in advance of release of the copies or an installment of copies, or in advance of when a deposit is required. The office will notify the requestor when payment is due.
(7) Payment should be made by check or money order to Clark College.
(8) The college will close a request when a requestor fails by the payment date to pay in the manner prescribed for records, an installment of records, or a required deposit.
[Statutory Authority: RCW 28B.50.140, 42.56.040, 42.56.070, 42.56.100, 42.56.120 (as amended by 2017 c 304). WSR 17-22-094, § 132N-276-090, filed 10/30/17, effective 11/30/17. Statutory Authority: RCW 28B.50.140 and 42.17.250(1). WSR 96-12-041, § 132N-276-090, filed 5/31/96, effective 7/1/96; Order 77-3 d, § 132N-276-090, filed 8/29/77.]
PDF132N-276-100
PDF132N-276-110
PDF132N-276-120
Requests for public records shall be made at the administrative services office of the college. Public records and a facility for their inspection will be provided by the public records officer. Such records shall not be removed from the place designed for their inspection. Copies shall be made at the college. If copying facilities are not available at the college, the college will arrange to have copies made commercially.
[Statutory Authority: RCW 28B.50.140 and 42.17.250(1). WSR 96-12-041, § 132N-276-120, filed 5/31/96, effective 7/1/96; Order 77-3 d, § 132N-276-120, filed 8/29/77.]
PDF132N-276-130
The college shall make available for public inspection and copying all indexes maintained for college use under the same rules and the same conditions as applied to public records.
The office of the president shall maintain indexes of orders, board resolutions by number, and board actions by date and subject. The administrative services office shall maintain indexes of board policies and administrative procedures by reference number and subject.
[Statutory Authority: RCW 28B.50.140 and 42.17.250(1). WSR 96-12-041, § 132N-276-130, filed 5/31/96, effective 7/1/96. Statutory Authority: Chapters 28B.50 and 28B.10 RCW. WSR 89-12-024 (Order 89-01, Resolution No. 89-01), § 132N-276-130, filed 5/31/89; Order 77-3 d, § 132N-276-130, filed 8/29/77.]
PDF132N-276-140
The college hereby adopts for use by all persons requesting inspection and/or copying or copies of its records, the form attached hereto as Appendix A, entitled "Request for public record(s)."
[Statutory Authority: RCW 28B.50.140 and 42.17.250(1). WSR 96-12-041, § 132N-276-140, filed 5/31/96, effective 7/1/96; Order 77-3 d, § 132N-276-140, filed 8/29/77.]
PDF132N-276-150
Appendix A—Form—Request for public record(s).
This form is to be used to initiate a request for copying or inspection of public records as prescribed in RCW 42.17.250 through 340. The form is to be completed and sent to the Clark College Administrative Services Dept.
Date and Time Request Made
Will this information be used for commercial purposes? Yes _______ No _______
Instructions for Receipt of Record(s)
(To be completed by Public Records Officer)
Date and Time Request Received
All records subject to the request are provided with this response.
The College will need days to respond to the request based on the following reason(s):
The intent of your request needs to be clarified:
(Specific questions should be included here; e.g., what
time period? Does the request include personal information?)
Note: Failure to clarify the request will mean no further response).
To locate and assemble the records.
To notify third persons or agencies affected by the request.
To determine whether any of the information request is exempt and that a denial should
be made as to all or part of the request.
The request is denied based on the following exemption(s):
You may obtain review of the decision denying inspection by presenting a written request for review along with the written statement which sets forth the basis for denial to the President. The President’s review shall be deemed completed at the end of the second business day following the denial of inspection and shall constitute final agency action for the purpose of judicial review.
, Public Records Officer
Date and Time of Response:
ADB 2233
[Statutory Authority: RCW 28B.50.140 and 42.17.250(1). WSR 96-12-041, § 132N-276-150, filed 5/31/96, effective 7/1/96. Statutory Authority: Chapters 28B.50 and 28B.10 RCW. WSR 89-12-024 (Order 89-01, Resolution No. 89-01), § 132N-276-150, filed 5/31/89; Order 77-3 d, § 132N-276-150, filed 8/29/77.]