Source: https://ecode360.com/12300607
Timestamp: 2019-12-12 09:38:03
Document Index: 782668116

Matched Legal Cases: ['§ 34', '§ 34', '§ 34', '§ 34', '§ 34', '§ 34', '§ 34', '§ 103', '§ 175', '§ 186', '§ 104', '§ 103', '§ 34', '§ 104']

Village of Highland Falls, NY Procurement Policy
§ 34-1 Initial review; documentation of decision.
§ 34-2 Exceptions to required methods of purchase.
§ 34-3 Methods of purchase; obtaining required number of proposals.
§ 34-4 Documentation required.
§ 34-5 Explanation of savings required.
§ 34-6 Solicitation of alternative proposals.
§ 34-7 Effective date; review.
Chapter 34 Procurement Policy
[HISTORY: Adopted by the Board of Trustees of the Village of Highland Falls 12-3-1991 (Ch. 26 of the 1971 Code). Amendments noted where applicable.]
Every purchase to be made must be initially reviewed to determine whether it is a purchase contract or a public works contract. Once that determination is made, a good faith effort will be made to determine whether it is known or can reasonably be expected that the aggregate amount to be spent on the item of supply or service is not subject to competitive bidding, taking into account past purchases and the aggregate amount to be spent in a year. The following items are not subject to competitive bidding pursuant to § 103 of the General Municipal Law: purchase contracts under $10,000 and public works contracts under $20,000; emergency purchases; certain municipal hospital purchases; goods purchased from agencies for the blind or severely handicapped; goods purchased from correctional institutions; purchases under state and County contracts; and surplus and secondhand purchases from another governmental entity.
All goods and services will be secured by use of written requests for proposals, written quotations, verbal quotations or any other method that assures that goods will be purchased at the lowest price and that favoritism will be avoided, except in the following circumstances: purchase contracts over $10,000 and public works contracts over $20,000; goods purchased from agencies for the blind or severely handicapped pursuant to § 175-b of the State Finance Law; goods purchased from correctional institutions pursuant to § 186 of the Correction Law; purchases under state contracts pursuant to § 104 of the General Municipal Law; purchases under County contracts pursuant to § 103, Subdivision 3, of the General Municipal Law; or purchases pursuant to § 34-6 of this policy.
Estimated Amount of Contract
2 written/fax quota- tions or written request for proposals
$250 to $4,999
Pursuant to General Municipal Law § 104b, Subdivision 2f, the procurement policy may contain circumstances when, or types of procurement for which, in the sole discretion of the governing body, the solicitation of alternative proposals or quotations will not be in the best interest of the municipality. In the following circumstances, it may not be in the best interest of the Village of Highland Falls, New York, to solicit quotations or document the basis for not accepting the lowest bid:
Professional or technical services shall include but not be limited to the following: services of an attorney; services of a physician; technical services of an engineer engaged to prepare plans, maps and estimates; securing insurance coverage and/or services of an insurance broker; services of a certified public accountant; investment management services; printing services involving extensive writing, editing or art work; management of municipally owned property and computer software or programming services for customized programs or services involved in substantial modification and customizing of prepackaged software.
Goods or services under $250. The time and documentation required to purchase through this policy may be more costly than the item itself and would therefore not be in the best interest of the taxpayer. In addition, it is not likely that such de minimis contracts would be awarded based on favoritism.