Source: https://studylib.net/doc/8443714/--piedmont-community-services
Timestamp: 2019-08-24 18:10:07
Document Index: 9564352

Matched Legal Cases: ['§ 54', '§ 54', '§ 54', '§ 32', '§ 54', '§ 54', '§ 54', '§ 54', '§ 32', '§ 54', '§ 37', '§ 32', '§ 54', '§ 37', '§ 37', '§ 37', '§ 37', '§ 37', '§ 54', '§ 37', '§ 37', '§ 37', '§ 37', '§ 37', '§ 19', '§ 19', '§ 37', '§ 37', '§ 54', '§ 2', '§ 2', '§ 37', '§ 63', '§ 17', '§ 37', '§ 37', '§ 37', '§ 37', '§ 37', '§ 37', '§ 37', '§ 37', '§ 37', '§ 37', '§ 37', '§ 37', '§ 37', '§ 37', '§ 37', '§ 37', '§ 26', '§ 17', '§ 37', '§ 37', '§ 37', '§ 20', '§ 37', '§ 11', '§ 54', '§ 37', '§ 37', '§ 26', '§ 26', '§ 37', '§ 37', '§ 54', '§ 37']

- Piedmont Community Services
THIS IS A NORTHWESTERN COMMUNITY SERVICES TRAINING AND REFERENCE GUIDE . IT SHOULD NOT BE
SUBSTITUTED FOR SOUND LEGAL ADVICE. CONSULT AN ATTORNE Y WHE NEVER POSS IB LE. FOR MORE
INFORM AT ION, CONTAC T THE NWCS OFFICE FOR QUALITY ASSUR ANCE. REVISION 3/03
Surrogate Decision Making: What is the Need? (page 2)
What is General Consent (page 2)
What is Informed Consent? (page 3)
Can You Give an Example? (page 4)
So, Why is Informed Consent so Important? (page 4)
How Do I Know Whether Someone Can Give Informed Consent? (page 4)
Why Do Questions Regarding Informed Consent Usually Surface? (page 5)
What Should I Do If I Have Questions About A Persons Ability to Give Informed Consent? (page5)
What if My Concerns are More About General Consent? (page 6)
Things to Consider about Consent and General Consent? (page 6)
When Should You Evaluate Someone for His or her Ability to Give Informed Consent? (page 7)
How Do You Evaluate the Ability to Give Informed Consent? (page 7)
Which Evaluation Tool is Best? (page 7)
Specific Considerations When Performing an Evaluation? (page 8)
What is Elemental Disclosure? What is Full Disclosure? (page 9)
A Caution Regarding the Ability to Give Informed Consent? (page 10)
So, What is Next? (page 10)
Surrogate Decision-Making in Virginia? (page 11)
What is Each of These Briefly? (page 11)
Legally Authorized Representatives (page 12)
Advanced Directives (page 16)
Judicial Authorization for Treatment (page 19)
Two Physician Certification (page 20)
Legal Guardianship (page 21)
General Consent Vs. Informed Consent Decision Tree (page 23)
i. The Virginia Statutes Related to Surrogate Decision Making
1. Advanced Directives (page 24)
2. No Advanced Directives (page 28)
3. Judicial Authorization for Treatment (page 30)
4. Two Physician Certification (page 33)
5. Guardianship (page 34)
ii. Definitions you may Encounter regarding Surrogate Decision Making (page 42)
iii. Sample Petitions for Judicial Authorization for Treatment (page 46)
Contact: Mark Gleason, Northwestern Community Services, (540) 636-4250
ON SURROGATE DECISION MAKING AND CONSENT
S U R R O G A T E D E C I S I ON M A K I N G : W H A T I S T H E N E E D
There are times when an individual may wonder if a mentally ill family member or friend is able to make
appropriate decisions regarding his or her life, their care, or treatment. Family members often ask how to
protect their disabled family member, and are often unaware of what options are available under the law.
This often raises the question of whether the individual needs a Surrogate Decision-Maker.
A Surrogate Decision Maker is an individual who makes health care decisions for another person who is
incapable of making the decisions themselves. An example of a surrogate decision maker is a legal guardian.
If you are asking whether someone you know needs a surrogate decision maker, then there are certain things
that you must also consider.
A person is not necessarily unable to make their own decisions just because they
are mentally ill, mentally retarded, or substance abusing.
A person may be able to make certain types of decisions, but not others.
A person should not be considered unable to make decisions simply because their
choices do not make sense to you.
All adults are presumed able to make their own choices and decisions unless a
court has decided otherwise, or the adult has manifested clear signs of
In general, the person must be someone who, because of his or her chronically handicapping mental illness,
mental retardation, or substance abuse, is unable to give “Informed Consent” for treatment. It is important
to distinguish this type of consent from “General (or Simple) Consent”. Both of these are described
WHAT IS GENERAL CONS ENT
General Consent is implied in almost every agreement a person makes. For example, when your elderly
neighbor asks for help in carrying the groceries into the house, she is consenting (or giving you permission) to
several things, including your entering her house.
In the context of mental health, mental retardation, and substance abuse services, general consent is usually
obtained in the following situations: (1) When signing various admission forms, including financial contracts,
authorizations to transport, and billing forms; and (2) When developing a treatment or services plan,
including when adding new services, or changing current services.
General (Simple) Consent: The voluntary agreement of an individual. It can be expressed
very simply (ex. head nod), verbally, or in writing. To be voluntary, consent must be given by
an individual who is able to exercise power of choice without undue inducement or any
element of fraud, force, deceit, duress, or any form of constraint or coercion. Note that
consent does not necessarily imply complete understanding of that which is being consented
to. In general, consent is implied in every agreement. Note that the legal term “acquiescence”
is conduct that may imply consent. For example, if one person makes a statement and the
other person does not respond negatively, acquiescence may be inferred.
Source: Blacks Law Dictionary
W H A T I S I N F OR M E D C ON S E N T
Informed consent is a specific type of consent. It is required when an individual will receive treatment which
poses a risk of harm greater that normally encountered in daily life.
Risk of harm, or significant risk, is defined as:
1. When, based upon sound clinical judgment, a proposed treatment poses a risk
of harm greater than ordinarily encountered in life;
2. When a standard of care, sound therapeutic practice, or a program standard
defines the treatment as having significant risk; or
3. When any individual circumstances create a significant risk.
Informed consent is also required when disclosing any information that would identify that individual as
having received, or currently receiving, services in a program licensed by the Virginia Department of Mental
Health, Mental Retardation, and Substance Abuse Services (DMHMRSAS).
The basic elements of informed consent are:
 The person is provided a fair and reasonable explanation of the proposed
 Any adverse consequences and risks to be expected;
 The benefits that may be reasonably expected from the treatment;
 Any alternate procedures that may be equally advantageous, with a
description of any benefits and side effects;
 An offer to answer any questions about the procedures.
 A notification that the individual may refuse or withdraw consent, and discontinue
the treatment, at any time.
 The individual must demonstrate an ability to understand the information being
presented; and,
 The individual freely chooses to be treated. That is, their choice to be treated is
not due to coercion by another person.
Source: Rules and Regulations to Assure the Rights of Individuals Receiving Services from Providers of Mental
Health, Mental Retardation, and Substance Abuse Services.
C A N YOU G I V E A N E X A M P L E ?
John’s case manager wants to refer him to the Jones Group Home. In order to do so, she must obtain John’s
informed consent to provide confidential information required for the referral. John is subsequently
admitted to Jones Group Home. The group home staff must get John to sign admission paperwork, including
an emergency transport form and a services plan. Essentially, the staff must obtain John’s consent. Several
months later, John requires Clozaril (a psychoactive medication) for his treatment. John must be able to give
informed consent regarding this medication.
S O, W H Y I S I N F O R M E D C O N S E N T S O I M P ORTA N T
The notion of “Informed Consent” has many important supporting principles. These include the following:
The principle of individual autonomy: This means that all individuals have a right to make decisions
regarding their health care or services;
The principle of fostering independence in decision-making: This means an individual should be
encouraged or assisted in developing any skills necessary so that he or she can become a rational
The principle of basic respect for the individual as a decision-maker. This means that health care
providers should avoid carrying out treatment interventions that the individual does not want.
The principle of that all decisions made by an individual are voluntary. This means that an individual
is not being forced, manipulated, or coerced into making a decision.
For a treatment provider, it is important to obtain informed consent when required by law or policy. Under
common law, treating a person without his or her informed consent constitutes battery. It is also important
to cover all of the elements of informed consent, as treating a person on the basis of inadequately obtained
informed consent may be a cause of negligence.
Studies have shown that obtaining informed consent is critically important in the relationship between and
individual and his or her treatment provider. This kind of effective communication improves both
emotional health and symptom resolution. Source: Etchells, et al, University of Toronto
H OW D O I K N OW W H E T H E R S OM E O N E C A N G I V E I N F OR M E D C ON S E N T ?
Sometimes this is not difficult to determine. For example, we have found that:
 Some individuals are fully able to give informed consent. There is no question about their ability.
 Some individuals cannot give informed consent, and will likely never develop the capacity to give
informed consent. For example, a profoundly retarded individual does not have the cognitive
capacity to do so.
However, things are not always this clear. For example:
 Some individuals can give general consent (example: where they will live), but may not have the
ability to give informed consent (about a high risk treatment).
Some individuals can give informed consent, but only when the information is given to them is a
particular way. For example, some people benefit from something called “elemental consent”. This
For some individuals, their ability to give informed consent may fluctuate with their mental health at
the time a particular decision must be made. For example, a temporary increase in the symptoms of
a thought disorder may interfere with decision-making at that time. However, the person will regain
their decision-making ability when the symptoms stabilize.
And remember, your disagreement with the decisions a person makes is not proof that the person
There are times you may not be clear whether or not someone can give informed consent.
W H Y D O Q U E S T I O N S R E G A R D I N G A P E R S O N ’ S A B I L I T Y TO G I V E I N F O R M E D C O N S E N T
U S UA L LY S U R FA C E ?
There are a number of reasons why these questions surface in the first place. The individuals who often raise
such questions include: (1) family or friends of a disabled person, (2) employees of DMHMRSAS-licensed
programs, and (3) medical doctors. Some of the common concerns or reasons:
 Family members or friends: That a disabled individual is being taken advantage of, or perhaps being
allowed to make choices without an understanding of the consequences of the choices. Sometimes
there are specific concerns about financial exploitation, sexual exploitation or boundaries, or
concerns about the disabled individual’s health and safety on a day-to-day basis.
 Employees: The disabled individual does not seem to understand treatment options, is being taken
advantage of, or does not understand the consequences of his or her decisions.
 Medical Doctors: The disabled individual does not seem able to understand information regarding
W H A T S H O U L D I D O W H E N I H AV E C ON C E R N S A B OU T A P E R S O N ’ S A B I L I T Y TO G I V E
I N F OR M E D C ON S E N T ?
You should discuss your concerns with a professional involved in the care of the disabled individual. In most
cases, this will be an employee of a local Community Services Board or other DMHMRSAS-licensed
program. You can ask whether the disabled individual should be evaluated for his or her ability to give
Try to be clear about your concerns. Are you more concerned about issues of General Consent or
Remember, informed consent is only required (in Virginia) when discussing “high-risk” treatment or releases
of confidential information. If these kinds of decisions are not required in the individual’s life, an evaluation
S O W H A T I F M Y C O N C E R N S A R E M O R E A B OU T G E N E R A L C ON S E N T I S S U E S ?
The ability to give general consent is really necessary in order to make regular (day-to-day) decisions. For
example, general consent is required when signing many forms, buying things, or allowing someone to
borrow something from you (ex. money, your car). An individual with a questionable ability to give general
consent could be exploited, or could make decisions that have negative consequences.
You should bring these concerns to a professional as well. It is highly likely that an individual who is unable
to give general consent is also unable to give informed consent. This may raise the question of whether the
individual needs a specific type of surrogate decision maker.
A R E T H E R E T H I N G S I S H O U L D K E E P I N M I N D A B O U T C ON S E N T /G E N E R A L C ON S E N T ?
There are a number of things you should keep in mind. Some have been previously mentioned. These
 A person is not necessarily unable to make their own decisions just because they are mentally ill,
mentally retarded, or substance abusing.
 A person may be able to make certain types of decisions, but not others.
 A person should not be considered unable to make decisions simply because their choices do not
make sense to you. We all have individual preferences and values.
 All adults are presumed able to make their own choices and decisions unless a court has decided
otherwise, or the adult has manifested clear signs of incompetence.
Here are some other considerations that we have found helpful to family members and friends:
 People vary in their ability to be assertive or direct in expressing their desires, interests or pleasures,
and their dissatisfactions. This may point to a need for training on assertiveness.
 People may be better at understanding information if it is presented in a specific manner. That is, a
person may understand information better when broken down into smaller parts. This is called
“Elemental Disclosure”. This is discussed later.
 Sometimes the setting in which information is presented can make a difference. For example, a
person may do better in an informal rather than a formal meeting.
 The person presenting the information can greatly influence the process. For example, it does help
when: (1) the information is presented by someone who communicates well, (2) the individual is
trusted by the disabled individual, and (3) the individual understands what is being asked for.
 Remember that a person’s inability to express something in words does not mean the person cannot
make decisions. There are many ways to express consent, including blinking one’s eyes, making a
finger motion, or making a noise.
 A person may be able to express a preference without mastering all of the elements of a competent
 Sometimes it is responsible, prudent, and appropriate to provide treatment that the person may resist
because there are clear long-term benefits. For example, a child might resist toilet training but
ultimately would benefit because being able to use the toilet independently would enhance his or her
own privacy and dignity.
 A family member or friend may, because of a long association with the person, be more sensitive to
expressions of preference, and may provide some very useful feedback to providers of treatment or
W H E N S H O U L D YO U E VA L UA T E S OM E O N E F OR T H E A B I L I T Y T O G I V E G E N E R A L
CONSENT OR INFORMED CONSENT?
There are a number of different opinions about this issue. Here are some of the more common ones:
Some believe that the evaluation should only occur when a specific decision needs to be made. For
example, when there is a specific medication or medical procedure involved.
Others believe that all people receiving DMHMRSAS-licensed services should be evaluated when
first receiving services (ex. at intake).
Finally, some believe that some disabled minors should receive such an evaluation prior to turning
eighteen years of age. This would help identify those who need a surrogate decision-maker as adults.
H OW D O YO U E VA L UA T E T H E A B I L I T Y T O G I V E I N F OR M E D C ON S E N T
There is no “one way” to evaluate the capacity or ability to give informed consent. Some of the methods
used by professionals include:
Cognitive Function Tests: These are reliable, easy to administer, and well known by professionals.
An example would be the Mini Mental Status Examination. These can be useful as initial screenings
of functioning (a “trigger” for a more specific evaluation). However, these kinds of evaluations do
not always gather relevant information regarding judgment and reasoning.
General Evaluations of Capacity: This can include a variety of evaluations, ranging from clinical
interviews to rather lengthy evaluation tools available on the market. These are helpful in developing
a full picture of a person’s capacity for both general and informed consent. It is important that any
general evaluation tool also has elements that focus on issues of “informed consent”. Some of the
concerns attributed to general evaluations include: unreliability, inaccuracy, or that their effective use
is determined by the knowledge and experience of the evaluator.
Specific Evaluations of Capacity: These evaluations tend towards assessing actual functioning
related to specific decision-making. An example may the ACE Assessment. For example, the
individual may be presented with a Consent to Release Information form. The evaluator discusses
elements of informed consent, and determines whether the individual can give informed consent
specific to that document. These types of evaluations are quick and effective. Some of the concerns
attributed to specific evaluations include: Heavy reliance on the communication skills of the
evaluator, the evaluation may not uncover things that may interfere with informed consent decisionmaking (delusions, for example), and they present the person’s ability only at the time of the
W H I C H E VA L UA T I O N T OO L I S B E S T ?
It is difficult to say which is best to use. Some evaluators believe that one type of evaluation, if done well, is
really effective. Others use a combination of two tests (general and specific). Some of this is a function of
the evaluator’s training or comfort level. It is also important to determine what is information is required
from the evaluation. For example, is the evaluation request specific (“I want to know if this individual can
give informed consent for a specific medication”), or does it involve both general and informed consent
issues (“I think this person may need a legal guardian…he does not seem to be able to make financial
decisions”).
CONSIDERATIONS ABOUT TOOLS
The evaluator should be comfortable with the tool being used
The evaluator should also be trained on issues specific to informed consent.
The tool should answer the questions being asked about the client. It should
be “right” for the situation.
A R E T H E I R S O M E S P E C I F I C C O N S I D E R A T I O N S T O M A K E W H E N P E R F OR M I N G A N
E VA L UA T I O N ?
There are a number of considerations the evaluator should keep in mind. Some of these were mentioned
previously in the section about considerations for friends and family members. The evaluator should read
them carefully. Here are some more that we have found helpful:
It is important to determine what is being asked of you. For example, does the referral source want
an evaluation of competency for a particular proposed treatment (ex. medication) or a general
evaluation of ability?
Are there specific questions the referral source is asking about? For example, is there a concern
about person’s vulnerability to physical, sexual, or financial exploitation?
It is important to determine whether attempts have already been made to obtain informed consent.
For example, has someone already attempted to explain the proposed treatment, what methods were
used, and what was the result?
Prior to beginning the assessment, try to explain to the client the specific treatment being proposed.
It is advisable to use try “elemental disclosure”. This will eliminate any problems that may be
associated to inadequate disclosure
If the referral is for a general evaluation of competency to consent to treatment, present hypothetical
treatment decisions, and then probe using “elemental disclosure” described under the next section.
Are there other reports or evaluations contained within the file that would help in reviewing
informed consent issues? For example, is there an intelligence quotient test, a life skills summary, or
psychiatric/hospital report available?
Be aware that the expression of “competency” is not the same as an expression of “preference”. The
former requires a level of understanding, while the latter simply requires a decision.
If the person is experiencing too much failure or stress to feel positive about any assessment, you
may consider altering or discontinuing portions of the assessment. Also, if you have already obtained
information from a reliable source on a particular area, you may want to omit a specific question(s).
When completing an evaluation, the question often arises as to how helpful/supportive the examiner
should be with the person. Perhaps a better question to ask is: If a person cannot demonstrate the
skills necessary to give informed consent when in a supportive environment, then how likely is it the
person will be able to make informed consent decisions in a non-supportive environment?
If prompting a person on a particular question, do so only once. When doing so, also provide an
encouraging remark. For example, if you ask the client their name, and they give only their
nickname, say, “ That’s great, and what is your full name?” The reasons for this include: (a) if you
prompt more than once, you may only see “frustration intelligence”, (b) perhaps the client really does
not know the answer, and (c) the encouraging remark keeps the client feeling positive about the
This is an evaluation of the person’s ability to make informed consent decisions. Therefore it may be
important to use theoretical, future-based, situations rather than real ones that have occurred in the
past. A person may be able to account for reasons that a past decision was made, but this may only
reflect their ability to memorize explanations that were given to him by others.
You may want to use a Brief Evaluation Format (such as a Cognitive Function Test) to determine
which areas need more concentrated focus. For example, if the Brief Evaluation shows the client has
a sufficient grasp of financial matters, this would not require further in-depth evaluation.
The data collected in an evaluation should be integrated when writing the report. Do not get caught
up in the answer to any one question. Attend to both the answers given and the manner in which
the client delivered the answers. For example, did the person give you clear answers, or was the
person looking to you in a confirmatory manner?
In your report writing, please be concise. For example, the first sentence of every paragraph should
summarize the entire contents of that paragraph. State the finding, and then give examples or
SPECIAL NOTE: If part of the concern is for the person’s ability to give consent for non-CSB medical
treatment issues, it may be helpful for our MD to see the client briefly and attest to your findings. This will
help meet the two-physician certification requirement contained in both VA Code 54.1-2970-4 (Medical
Treatment for Certain Persons Incapable of Giving Informed Consent) and 54.1-2984 (Heath Care Decisions
W H A T I S E L E M E N TA L D I S C L O S U R E ?
WH AT IS FULL DISCLOSURE?
When attempting to get informed consent for a specific matter, professionals have been known to present the
required information using “full and uninterrupted disclosure”. Essentially, all the information is
presented at once, and then the individual is asked whether or not he or she understands. This is a timeefficient method of obtaining informed consent. It is not useful in all cases.
When using “elemental consent”, the information is presented in discreet stages or elements. It is
particularly helpful when presenting information to individuals with cognitive impairments.
An example of elemental consent: The disabled individual is prescribed a new medication for which
informed consent is required. In such a case, the individual is first presented one piece of information
regarding the medication (this is what it is/what it is for). The professional then evaluates the individual’s
ability to understand that information. The professional then provides information about medication side
effects. Again, the professional evaluates the individual’s ability to understand that information. The
individual is ultimately tested for the ability to give informed consent for each element as it is presented. This
allows for discussion, clarification, and questions.
Some Thoughts on the Disclosure of Information
Studies have shown that the best way to assure understanding is to use a combination of full
and elemental (or staged) disclosure. First explain the information using full and
uninterrupted disclosure (explain it all at once). Then go through the elements required for
informed consent step-by-step. That is, explain and allow for feedback (establish
understanding) for each element of information (alternatives, risks, benefits). This will likely
improve “competency” in decision-making.
A C AU T I O N R E G A R D I N G T H E A B I L I T Y TO G I V E I N F O R M E D C O N S E N T
Virginia Code statute 37.1-84.1 assures that each person receiving community mental health services retain his
legal rights as provided by state and federal law. Additionally, Virginia Code statue 34.1-134.7 et seq clearly
outlines procedures that must be taken in order to declare someone as incompetent to exercise their rights
regarding personal affairs and real/personal property. Simply disagreeing with, or not understanding, the
choice an individual makes is not grounds to infringe upon protected rights. All individuals are assumed
competent unless demonstrated otherwise in a court of law.
Practically speaking, the degree to which an individual is able to make a particular decision is context-driven.
An individual may have the ability or skill to complete a task, but not the necessary related making sound
decisions. For example, an individual may be able to write a check, but lack the ability to decide when (and
when not) to write one. Similarly, an adolescent may have the physical ability/skill to engage in sexual activity
but lack the capacity to make appropriate decisions regarding sexual activity. Finally, one of the most
important capacities anyone may have is to appreciate one’s strengths and weaknesses, and to compensate
when faced with an area of limitation.
S O, W H A T ’ S N E X T
If an evaluation should determine that an individual in unable to give informed consent, the next step would
be to identify the best type of surrogate decision-maker given the individuals specific situation.
It is very important to determine what level of protection the disabled individual really needs. Some may be
unable to manage all facets of their lives, and therefore require a legal guardian. Other individuals may be
fully able to manage simple parts of their lives but not more complex ones. In such a case, full legal
guardianship may be to extreme. It is important to know what strategy is correct given your situation.
In the next sections, you will find information on many different forms of surrogate decision-making.
SURROGATE DECISION-MAKING IN VIRGINIA
S U R R O G A T E D E C I S I ON - M A K I N G I N V I RG I N I A , I N G E N E R A L
Remember that a surrogate decision maker is someone who makes health care decisions for another person
who is incapable of appropriate decisions regarding their life, care, or treatment. There are many avenues of
surrogate decision-making available in Virginia. The following topics will be covered in this section:
1. Definitions that you may normally encounter related to this subject.
2. Legally Authorized Representatives as defined in Human Rights Regulation (35-115-30)
3. Advanced Directives
4. Judicial Authorization for Treatment
5. Two Physician Certification
W H A T I S E A C H O F T H E S E B R I E F LY
Human Rights Definition of Legally Authorized Representative: An individual who is permitted to
give informed consent for disclosure of information or treatment, including participation in human research,
for an individual who lacks the mental capacity to make these decisions. This appointment’s power is
limited to DMHMRSAS-licensed programs.
Advance Medical Directive: A document that makes known an individual’s wishes regarding medical
treatment/procedures. The individual can name someone who he or she trusts to make decisions should he
or she be unable to express his or her wishes (extreme psychosis, unconscious). The individual has to be of
sound mind when the document is written.
Judicial authorization for treatment: This is essentially a court order authorizing the provision,
withholding, or withdrawal of a specific treatment or course of treatment for a physical or mental disorder. It
is useful for individuals who really cannot give consent, and there is nobody available to assume another form
of Surrogate Decision Making.
Two Physician Certification: licensed health professionals or hospitals may provide medical/dental
treatment to an individual, without obtaining informed consent, in the following situations: When the delay
in treatment might adversely affect the recovery of an individual who has no guardian or committee; A
reasonable effort was made to advise the parents or next of kin of the individual; and no reasonable objection
is raised on by or on behalf of the individual.
Guardianship: Appointed by Circuit Court, this person is responsible to manage the affairs of an
incapacitated individual including health care, safety, habilitation, education, treatment and possibly residence.
Guardianships can be tailored to allow the person to retain the ability to give consent in areas where capacity
Conservator: Appointed by Circuit Court, this person is responsible for managing only the estate and
financial affairs of an incapacitated individual.
Authorized Representative Status
NOTE: Information particular to Northwestern Community Services is noted as such.
The general authority of an Authorized Representative emerges from Title 37.1-84.1, Code of Virginia (1950),
as amended, and Section 37.1-134.4, Code of Virginia, Code of Virginia (1950), as amended.
What Client Really Needs an Authorized Representative (AR)?
The client must be someone who, because of his or her chronically handicapping mental illness, mental
retardation, or substance abuse, is unable to give “informed” consent for treatment. To be unable to give
informed consent, a client must be incapable of understanding proposed treatment recommendations or
incapable of communicating his or her treatment choices.
Keep in mind that an individual isn’t necessarily unable to make his or her own choices just because they are
mentally ill, mentally retarded, or substance abusing. Nor should the individual be considered unable to make
decisions simply because his or her choices do not make sense to you. In fact it is presumed that all adults
are mentally competent unless (1) a court has decided otherwise or (2) the individual has manifested clear
signs of incompetence.
What is an Authorized Representative (AR)?
When an adult client is receiving services in a DMHMRSAS-licensed program, and demonstrates an inability
give “informed consent to certain aspects of their treatment, the program must appoint another individual to
make the decision on behalf of that client. This individual is known as an “Authorized Representative”
The duties and powers of an AR are restricted to the program making an appointment. These powers do not
extend to other licensed providers. Each provider is required to appoint an AR for treatment decisions
within its organization. When doing so, it is permissible for the program to use another licensed program’s
evaluation. There is no prohibition against multiple providers appointing the same individual as an AR.
Who Can Complete the Assessment Regarding the Ability to Give Informed Consent?
The regulations say that the professional must be qualified by expertise, training, education, or credentials,
and not be involved directly with the person being assessed.
Can A Person Object to Having an Authorized Representative:
Yes. An AR is appointed after a professional determines the person cannot give informed consent. The
person can object to the findings of the evaluation. In such cases, the DMHMRSAS-licensed program must
contact the Regional Human Rights Advocate.
Differences Between an Authorized Representative and a Legal Guardian
This appointment should not be confused with legal guardianship. The AR has no power or responsibilities
outside DMHMRSAS-licensed programs. For example, the AR could not make inpatient medical decisions
for a disabled individual. Additionally, the AR’s powers are restricted within the licensed program.
Remember that the AR makes decisions requiring informed consent. Many of the day-to-day decisions that
occur do not require informed consent. While a program may look to the AR to help make such day-to-day
decisions, the program is not required to do so. For a disabled individual requiring such help on a day-to-day
basis, the question of legal guardianship should be explored.
How Much Decision-Making Should an AR Be Involved In:
Much of this depends on the following:
 The disabled person’s strengths and needs as a decision-maker
 The types of decisions that need to be made
The intent of the regulations is to ensure that, wherever possible, an individual is allowed to make his or her
own decisions. This is true even when an AR has been appointed. It is impossible to identify the range of
decisions that an individual may be required to make in the future. Practically speaking, the degree to which a
person can participate in a particular decision will have to be determined as the situation develops. If the
individual is able to act in a way that reflects informed consent with regard to a particular decision, the
individual should represent him or herself rather than reliance upon an Authorized Representative.
Furthermore, if the individual is able to express a preference, but not be able to muster a fully informed
decision, that preference should be a central factor in the decision-making process.
What Happens if the Disabled Individual and the AR Disagree About a Particular Decision?
The disabled individual has a right to disagree with any decision made by an AR. The individual can request
an assessment of his or her capacity to make the decision in question. The assessment should be completed
by someone who is trained in this area. The individual may also ask for an independent assessment
completed at his or her own expense. Finally, it is appropriate that this matter be referred to the local Human
Rights Advocate for review.
How Long Does the AR Appointment Last?
There is no time limit for an appointment. However, the appointment may be terminated or discontinued for
 The individual has been re-evaluated, and it is determined that the client no longer needs an AR, or
 The AR is determined to be unable to effectively unable to carry out duties. In such cases, the
program director (Executive Director) is responsible for terminating an AR appointment.
The Following is Specific to NWCS: How is an Authorized Representative Appointed?
1. The individual’s case manager, therapist, a family member or friend, or anyone else believes that an
evaluation for Informed Consent is necessary.
2. A referral questionnaire is completed and forwarded to the evaluator.
3. An evaluation of Informed Consent is completed. The evaluator must be: (1) someone who is not
providing services to the individual subject to the evaluation, and (2) qualified by expertise, training,
education, or credentials to perform such an evaluation. Qualified evaluators are trained and
available through the NWCS Office of Quality Assurance.
4. The case manager or therapist provides the NWCS Quality Assurance Manager with a list of possible
Authorized Representatives, if any, including the qualifications of each individual on the list.
5. The Quality Assurance Manager meets with the prospective AR.(s)
6. The Quality Assurance Manager meets with the Executive Director to make a final decision.
7. The Executive Director, in accordance with the Code of Virginia, appoints the AR.
Who May be Chosen as an Authorized Representative?
An AR must be a person who either by law, by relationship to the individual, or by an understanding of the
individual’s condition, is qualified to make decisions on behalf of the individual. The AR should be chosen
according to 12 VAC 35-115-70 (see Human Rights Regulations). This regulation establishes a prioritized list
of individuals from whom an Authorized Representative may be appointed. Among these are:
1. The legal guardian of the individual or an attorney in fact currently authorized to give consent
under the terms of a durable power of attorney;
2. The individual’s spouse
The individual’s adult son or daughter
A parent or adult brother or sister
Another blood relative in descending order
A “next friend” (see 12 VAC 35-115-70 et seq)
How Will the Authorized Representative be Notified of the Appointment?
An AR should be notified through an official letter of appointment signed by the Program Director
(Executive Director). This letter will stand as an authorization to act as an Authorized Representative. A
copy of the letter shall be maintained in the individual’s file. In case of the loss of the authorization letter, the
AR can obtain another copy.
Appointing a Secondary Authorized Representative:
It has become a regular practice to also appoint a secondary or “back-up” AR at the time the appointment of
the “primary AR”. The individual appointed as a secondary AR would be identified by the primary AR. The
purposes for making a secondary appointment include: (1) In case the primary AR is unavailable (vacation,
illness, etc), a program provider can easily identify another individual to make treatment decisions, and (2)
Gives the AR “piece of mind” knowing that someone he or she trusts is also available to make critical
decisions. It is important to state in the appointment letter that the secondary AR is only looked to in cases
where the primary AR is unavailable, or under conditions otherwise specified by the AR.
What Are the Duties of an Authorized Representative (AR)?
It is our opinion that an AR has two main roles. The first, and unofficial, role is assuring the human rights of
any individual receiving services. The AR does this by first understanding client rights such as confidentiality,
fair and effective treatment, and the right to be treated with dignity and respect. Both the individual and the
AR will receive a copy of these rights at the beginning of treatment and yearly thereafter from each agency
licensed by DMHMRSAS.
The second role has already been discussed: The AR is to give, withhold, or withdraw consent to treatment
as if the AR were the individual receiving services. The AR should also be involved in the release of
confidential information. The AR should remain active in the treatment relationship in order to assure all
aspects of an organizations human rights plan are being implemented.
The AR should sign the treatment plans when high-risk treatment is involved. For example, the AR should
approve medications, changes in medications, and similar high-risk treatments.
What Criteria Should an AR Use to Make Decisions?
Before giving consent for treatment, the AR must:
1. Make a good faith effort to ascertain the risks, benefits, and alternatives to a proposed
2. Inform the individual, to the extent possible, of the proposed treatment;
3. Base any decisions regarding treatment on the best interests of the individual, taking into
account the law and the individual’s religious beliefs and basic values. It is important for
the AR to remain as neutral as possible and avoid making choices based strictly on his or
her own beliefs and values.
In order to make informed choice treatment decisions on behalf of an individual receiving services, the AR
should be given, among other things, the following information:
1. A fair and reasonable explanation of any actions proposed by the service provider;
2. A description of any adverse consequences or risks to be expected;
3. A description of any benefits reasonably to be expected and the disclosure of any
alternative procedures that might be equally advantageous;
Can An AR Pre-Approve Certain Things?
This depends on any number of factors. Some of the creative suggestions that have arisen are below. We are
not endorsing any of these suggestions. Each program should consult their own legal counsel about the
merits and legality any specific suggestion.
It is clear that the AR should give approval for each new medication, after making considerations
outlined above. Some have suggested, however, that the AR may be able to pre-approve changes
related to a specific medication for which they have previously consented. For example, the AR may
opt to merely be notified in writing regarding changes in a medication schedule or dosage.
For NWCS: This section has an accompanying Advanced Directive Form for Clients.
In 1990, Congress passed the Patient Self-Determination Act. It requires health care institutions to tell
patients and the people in their communities about their rights under Virginia law to make decisions about
their medical care. These rights include the right to accept or refuse care and the right to make advanced
directives about their care.
HOW DO I EXERCISE MY HEALTH CARE RIGHTS?
Under Virginia law, “(e)very human being of adult years and sound mind has a right to determine what shall
be done with his own body”. Health care providers help patients exercise this right when they give
information about treatment they are recommending. When you agree to the recommended treatment, you
have given your informed consent. You also have the right to refuse the recommended treatment.
Many people worry about that would happen if, due to mental, physical, or emotional problems, they were
unable to tell their health care providers whether they want or do not want a recommended treatment. Under
a Virginia law called the Health Care Decisions Act, an adult may sign a document that would make his or her
choices known to the health care provider and family. If that document, you can also name someone you
trust to make these decisions for you if you become unable to express your wishes yourself. This is known as
an advanced directive. The Health Care Decisions Act also permit you to get an order from your doctor
telling emergency medical services personnel, such as rescue squads, that you do not want certain kinds of
This manual described advanced directives and answers questions about them. It is not intended as legal
advice. If you have questions about advanced directives, ask your local health care provider, your family, your
doctor, or a lawyer.
The Virginia Health Care Decisions Act allows you to make two types of decisions about your health care in
an advanced directive. The first type of decision you can make tells people how to care for you if you ever
have a terminal condition and you are unable to make decisions for yourself. This document is often called a
“living will”. A terminal condition is an incurable condition in which death is imminent. It also means a
persistent vegetative state, which some people call a “permanent coma”, even when death is not imminent.
In either case, a doctor has determined there is no medically reasonable hope for recovery.
Signing this type of advance directive permits you to decide in advance whether you want doctors to give you
what the law calls “life-prolonging procedures”.
WHAT ARE “LIFE-PROLONGING PROCEDURES”?
These are treatments that are not expected to cure a terminal condition, make you better, and that only
prolong dying. They include hydration (giving water) and nutrition (giving food) by tube, machines that
breathe for you, and other kinds of medical or surgical treatment. Life –prolonging procedures do not
include treatments needed to make you comfortable or to ease pain. Your doctor will give you treatment or
drugs to ease pain and make you comfortable unless you state in your advanced directive that you do not
want them. You can also state that you want to have a particular life-prolonging procedure given to you. For
example, if you want to have all life-prolonging procedures except tube feeding withdrawn, you may say that
in your advanced directive.
WILL AN ADVANCED DIRECTIVE HELP ME IF I DO NOT HAVE A TERMINAL
Yes. The Health Care Decisions Act permits you to make a second kind of decision in an advanced directive.
You may name someone to make treatment decisions (to accept or refuse medical care) for you if at some
point you cannot make them yourself. This type of advanced directive is often called a “medical power of
attorney” a “durable power of attorney for health care” or a “health care proxy”. You do not have to
be suffering from a terminal illness in order to have this type of advanced directive.
The person you name can make all health care decisions for you that you could have made for yourself if you
were able. Or you may direct instead that he or she make only those decisions you list. The law says that the
person you choose cannot make decisions that he or she knows would go against your religious beliefs, basic
values and stated preferences. You also may name a person who will see that your organs or your body is
donated, as you wish, after your death.
The first type of advance directive (known as the living will) is only followed when you have a terminal
condition and only deals with life-prolonging procedures.
The second type of advance directive, often called a durable power of attorney for health care, covers
those cases and also covers situations where you can’t make treatment decisions for yourself but do not have
a terminal conditions. It also covers more than decisions about life-prolonging procedures. It will cover any
decision you want it to cover. If you wish, the person to whom you give a durable power of attorney for
health care could make any decisions about your health care that you could have made yourself. See section
regarding sample provisions
CAN I INCLUDE PROVISIONS ABOUT MENTAL HEALTH CARE?
An advanced directive should be written to address the specific needs of the individual. For individuals
concerned with their mental health care if incapacitated, this may provide a vehicle to express their wishes.
The Code of Virginia does allow you to appoint someone to consent to, refuse, or withdraw any type of
medical care or medications. See section regarding sample provisions
WHO SHOULD I APPOINT AS MY “HEALTH CARE AGENT”?
This should be someone who: (1) you trust, (2) cares about you and knows you well, (3) knows your wishes
regarding your health care, (4) is available and easy to reach, (5) is willing and able to talk to your health care
providers, (6) is well informed about treatment issues, or is willing to collect such information, and (7) is
someone your health care providers will take seriously.
WILL MY ADVANCE DIRECTIVE BE FOLLOWED IN AN EMERGENCY IF I CANNOT
MAKE MY WISHES KNOWN?
Usually emergency medical personnel cannot follow your wishes in an advance directive if they are called to
help you in an emergency. Also, hospital emergency room providers may not know your wishes in an
emergency. But if you have a terminal or serious condition, under certain circumstances you can make
decisions in advance about refusing one type of emergency medical care-resuscitation if your heart stops
beating or you stop breathing. You do this by having your doctor complete a form called an “Emergency
Medical Services Do Not Resuscitate Order” for you.
IF I DIE BECAUSE I REFUSED LIFE-PROLONGING TREATMENT UNDER THE HEALTH
CARE DECISIONS ACT, WILL MY DEATH BE CONSIDERED SUICIDE?
No. The Health Care Decisions Act specifically says that, if it is followed and the patient dies, the death is
not suicide. Following the Act will not void a life insurance policy even if the policyholder says otherwise.
MUST AN ADVANCED DIRECTIVE BE IN WRITING?
No. The Health Care Decisions Act allows people who have a terminal condition and who never sign and
advance directive to make an oral one. They may say what they want, or name a person to make decisions for
them, in front of witnesses.
No. An advance directive is just one way of being sure your doctors and your loves ones know what health
care you want when you can’t tell them yourself. You may have only one or both of the two types of advance
directives. The law states that health care providers cannot discriminate against people based on whether
they have or do not have an advance directive.
WHAT HAPPENS IF I CAN’T MAKE DECISIONS AND I HAVE NO ADVANCE DIRECTIVE?
Virginia law lists persons such as guardians or family members who may make decisions about your treatment
even if you have no advance directive. If one of the people is available to decide for you, a judge can decide
what treatment is best.
A lawyer is helpful, but you don’t have to have a lawyer to prepare either type of advance directive. In fact,
the Health Care Decisions Act gives a suggested form for that you may use. This is attached for your
WHAT IF I CHANGE MY MIND AFTER SIGNING AN ADVANCE DIRECTIVE?
You can revoke it. If you want to, you can make a new one. Just make sure that you destroy old copies.
HOW WILL MY DOCTOR KNOW I HAVE AN ADVANCE DIRECTIVE?
Hospitals and other health care facilities must ask if you have an advance directive and, if so, must see that
your record shows that you have one. In any case, you should give copies of your advance directive to your
doctor, and to anyone else you think needs to know what medical treatment you do or don’t want.
There are many sources of additional information on advance directives, including your local hospital, your
doctor, and lawyer. You could also download a number of sample advance directives from the Bazelon
Center (http://www.cqc.state.ny.us/advdifm.htm) or other websites.
JUDICIAL AUTHORIZATION FOR TREATMENT (VIRGINIA)
WHAT IS JUDICIAL AUTHORIZATION FOR TREATMENT?
This is essentially a court order authorizing the provision, withholding, or withdrawal of a specific treatment
or course of treatment for a physical or mental disorder. It is useful for individuals who really cannot give
consent, and there is nobody available to assume another form of Surrogate Decision Making.
WHO CAN PROVIDE THIS AUTHORIZATION?
A circuit court or a judge can do so. A judge includes the following individuals: judges, associate judges,
substitute judges for the district court, and special justices. A special justice is an individual appointed by the
judge to perform duties related to, among other things, this type of order.
IN ORDER TO GET SUCH AN ORDER, WHAT MUST BE FOUND?
The judge must find clear and convincing evidence that (1) the person is incapable of making an informed
decision on his own behalf or is incapable of communicating such a decision due to physical or mental
disorder(s), and (2) the proposed action is in the best interest of the person.
WHAT DOES IT MEAN TO “BE INCAPABLE OF MAKING AN INFORMED DECISION”?
There are many different interpretations of this. In the context of judicial orders for treatment, however, the
one to use if found within the Code of Virginia. It says that the individual (1) must be unable to understand
the nature, extent or probably consequences of a proposed treatment, (2) unable to make a rational evaluation
of the risks and benefits of the proposed treatment, or (3) is unable to make a rational evaluation of the risks
and benefits of alternatives to that treatment. Persons with dysphasia or other communication disorders
who are mentally competent are not considered incapable of giving informed consent.
WHO CAN ASK FOR A JUDICIAL AUTHORIZATION FOR TREATMENT ORDER?
Anyone may request such an authorization by filing a petition with the circuit court or with a judge (above).
HOW DO I FILE A PETITION LIKE THIS?
The petition must be filed within the county or city in which the allegedly incapable person resides or is
located, or in the county or city in which the proposed place of treatment is located. Upon receipt of the
petition, the court will deliver or send a certified copy of the petition to the person who is subject to the
petition and the next of kin (if their identity and whereabouts are known). If the petition is filed with a judge,
you may have to send these copies yourself.
The court will appoint an attorney to represent the interests in the allegedly incapable person. How this
attorney will be paid depends on the situation (see 37.1-134.21 D, Code of Virginia). The court will then
schedule a hearing. Once again, all interested parties will then be notified of about the time and place of the
hearing. Interested parties include: the allegedly incapable person, the next of kin, and the petitioner.
Evidence will be given at this hearing regarding the petition, and a decision will be made based upon criteria
found within the Code of Virginia (see 37.1-134.21 G and H).
Everything you need to know about the process is outlined in the Code of Virginia, section 37.1-134.21.
In the appendix, there are sample petitions, but consult an attorney whenever possible.
Two Physician Certification in Virginia
As of July 1, 2002, Virginia Code 54.1-2970 expanded this medical treatment statue to include incapacitated
clients of Community Services Boards. This provision only applies to the treatment of physical injury or
illness and dental care. It does not apply to treatment for mental, emotional, or psychological conditions.
Essentially, licensed health professionals or hospitals may provide medical/dental treatment to an individual,
without obtaining informed consent, in the following situations:
1. When the delay in treatment might adversely affect the recovery of an individual who has no
guardian or committee;
2. A reasonable effort was made to advise the parents or next of kin of the individual;
3. No reasonable objection is raised on by or on behalf of the individual.
In order to enact this code provision, two physicians must state in writing that (1) they have made a good
faith effort to explain the necessary treatment to the individual, (2) they have probable cause to believe that
the individual is incapacitated and unable to consent to the treatment by reason of mental illness or mental
retardation, and (3) that the delay in treatment might adversely affect recovery.
Upon meeting these code provisions, the licensed health professional or licensed hospital is free from liability
based upon a claim of lack of informed consent.
O N L E G A L G UA R D I A N S H I P
A legal guardian is a person appointed by the court who is responsible for all of the personal affairs of an
incapacitated person, including responsibility for making decisions regarding the person’s support, care,
health, safety, habilitation, education and therapeutic treatment, and, if not inconsistent with an order of
commitment, residence. There are also limited guardianships available, whereby a person is appointed who is
responsible for only certain of the personal affairs of the incapacitated person. The limits of responsibility are
typically specified in the order of appointment.
The advantages of establishing a guardian include: (1) it offers a higher degree of protection to the disabled
individual, (2) it provides a method to assist the disabled individual when they are unwilling to accept such
assistance on their own, (3) the guardian is required to formally account to the court regarding transactions
involving the assets of the disabled individual.
The disadvantages of guardianship include: (1) is involves a court proceeding that may be costly, (2) it is a
public proceeding in which the disabled individuals assets, income, and expenses become a matter of public
record, (3) it can be a cumbersome method of managing the individuals affairs, largely due to required court
THE PROCESS OF GUARDIANSHIP IN VIRGINIA:
Guardianship is filed in the
Upon the filing of a petition,
the court must appoint a
guardian ad litum to
Who can file: Any person
may file for a petition to
appoint a guardian. This
does not mean the person if
filing to become the
Section 3.1134.8 lists what
The GAL should address
whether the court has
jurisdiction, whether a guardian
is needed, what type of
guardianship is necessary…
The Court shall set a hearing date,
and mail a notice to the respondent
within a reasonable time frame.
The wording of this notice is found
in VA Code 37.1-134.10
The court will order an
evaluation of the condition of
the individual. The report
will be filed with the court.
Who can do such a report?
One or more licensed
psychologists or physicians, or
licensed professionals skilled
in the assessment and
treatment of the physical or
mental condition the
respondent is alleged to be
Section 37.1134.11 lists
The Hearing and More: The respondent has a right to be represented by counsel (either self pay or
appointed by the court). The respondent is entitled to a jury trial, and can compel the attendance of
witnesses. The hearing must be held in a convenient place. The proposed guardian shall also attend.
Does a Person Need a Guardian: The court must consider the following: (1) the limitations
of the respondent, (2) the development of the respondent’s maximum self-reliance and
independence, (3) the availability of less restrictive alternatives, including Advanced
Directives and Durable Powers of Attorney, (4) the extent it is necessary to protect the
respondent from abuse, neglect, exploitation, (5) the actions required of a guardian, and (6)
the suitability of the proposed guardian.
GENERAL CONSENT VS. INFORMED CONSENT DECISION TREE
1. At the time of the general agency intake, the client is asked to sign such things as a financial
contract, authorization for emergency transport, and human rights forms. These items generally
require a general consent. If the client appears unable to understand any or all of these documents,
do not have the client sign. Office staff should notify the primary provider of a possible consent
2. If there has been a problem obtaining general consent, the primary provider should attempt to
explain the documents using a combination of full and elemental disclosure.
3. The primary provider must explain to the client the proposed agency treatment. This will result
ultimately in a treatment or services plan, which requires either general consent or informed
4. If no agency-prescribed medications are involved, this is a general consent issue.
5. If this plan contains agency-prescribed medications, this will require informed consent by the
6. If the primary provider requires the client to sign Consent to Release Information, this also
requires informed consent.
7. Upon referring a client to a non-agency licensed provider (ex. workshop, group home), this would
require general consent or agreement by the client. If confidential information is included within
the referral, this requires informed consent.
8. When a client requires medical treatment from a non-agency provider (full time/part
time/contractual), the client must provide informed consent for the exchange of confidential
9. The non-agency MD must obtain the client’s general consent to perform the general medical
evaluation of medical needs. If the evaluation requires diagnostic tests, however, the MD must
decide on whether he needs general consent or informed consent.
10. In order for the non-agency provider to actually provide medical treatment (medications, surgery),
the MD must obtain informed consent. If the client cannot give informed consent, other avenues
of surrogate decision-making must be pursued.
11. If there is an AR established, the non-agency medical provider may look towards that individual for
ADVANCED DIRECTIVES STATUTES FOR VIRGINIA
"Advance directive" means (i) a witnessed written document, voluntarily executed by the declarant in accordance
with the requirements of § 54.1-2983 or (ii) a witnessed oral statement, made by the declarant subsequent to the time
he is diagnosed as suffering from a terminal condition and in accordance with the provisions of § 54.1-2983.
"Agent" means an adult appointed by the declarant under an advance directive, executed or made in accordance with
the provisions of § 54.1-2983, to make health care decisions for him, including visitation, provided the advance
directive makes express provisions for visitation and subject to physician orders and policies of the institution to
which the declarant is admitted. The declarant may also appoint an adult to make, after the declarant's death, an
anatomical gift of all or any part of his body pursuant to Article 2 (§ 32.1-289 et seq.) of Chapter 8 of Title 32.1.
"Attending physician" means the primary physician who has responsibility for the treatment and care of the patient.
"Declarant" means an adult who makes an advance directive, as defined in this article, while capable of making and
communicating an informed decision.
"Durable Do Not Resuscitate Order" means a written physician's order issued pursuant to § 54.1-2987.1 to withhold
cardiopulmonary resuscitation from a particular patient in the event of cardiac or respiratory arrest. For purposes of
this article, cardiopulmonary resuscitation shall include cardiac compression, endotracheal intubation and other
advanced airway management, artificial ventilation, and defibrillation and related procedures. As the terms "advance
directive" and "Durable Do Not Resuscitate Order" are used in this article, a Durable Do Not Resuscitate Order is
not and shall not be construed as an advance directive.
"Incapable of making an informed decision" means the inability of an adult patient, because of mental illness,
mental retardation, or any other mental or physical disorder which precludes communication or impairs judgment
and which has been diagnosed and certified in writing by his attending physician and a second physician or licensed
clinical psychologist after personal examination of such patient, to make an informed decision about providing,
withholding or withdrawing a specific medical treatment or course of treatment because he is unable to understand
the nature, extent or probable consequences of the proposed medical decision, or to make a rational evaluation of the
risks and benefits of alternatives to that decision. For purposes of this article, persons who are deaf, dysphasic or
have other communication disorders, who are otherwise mentally competent and able to communicate by means
other than speech, shall not be considered incapable of making an informed decision.
"Life-prolonging procedure" means any medical procedure, treatment or intervention which (i) utilizes mechanical
or other artificial means to sustain, restore or supplant a spontaneous vital function, or is otherwise of such a nature
as to afford a patient no reasonable expectation of recovery from a terminal condition and (ii) when applied to a
patient in a terminal condition, would serve only to prolong the dying process. The term includes artificially
administered hydration and nutrition. However, nothing in this act shall prohibit the administration of medication or
the performance of any medical procedure deemed necessary to provide comfort care or to alleviate pain, including
the administration of pain relieving medications in excess of recommended dosages in accordance with §§ 54.12971.01 and 54.1-3408.1. For purposes of §§ 54.1-2988, 54.1-2989, and 54.1-2991, the term also shall include
"Persistent vegetative state" means a condition caused by injury, disease or illness in which a patient has suffered a
loss of consciousness, with no behavioral evidence of self-awareness or awareness of surroundings in a learned
manner, other than reflex activity of muscles and nerves for low level conditioned response, and from which, to a
reasonable degree of medical probability, there can be no recovery.
"Physician" means a person licensed to practice medicine in the Commonwealth of Virginia or in the jurisdiction
where the treatment is to be rendered or withheld.
"Qualified patient" means a patient who has made an advance directive in accordance with this article and either (i)
has been diagnosed and certified in writing by the attending physician and a second physician or licensed clinical
psychologist after personal examination to be incapable of making an informed decision about providing,
withholding or withdrawing a specific medical treatment or course of treatment, in accordance with § 54.1-2986 or
(ii) has been diagnosed and certified in writing by the attending physician to be afflicted with a terminal condition.
"Terminal condition" means a condition caused by injury, disease or illness from which, to a reasonable degree of
medical probability a patient cannot recover and (i) the patient's death is imminent or (ii) the patient is in a persistent
"Witness" means a person who is not a spouse or blood relative of the patient. Employees of health care facilities
and physician's offices, who act in good faith, shall be permitted to serve as witnesses for purposes of this article.
Any competent adult may, at any time, make a written advance directive authorizing the providing, withholding or
withdrawal of life-prolonging procedures in the event such person should have a terminal condition. A written
advance directive may also appoint an agent to make health care decisions for the declarant under the circumstances
stated in the advance directive if the declarant should be determined to be incapable of making an informed decision.
A written advance directive shall be signed by the declarant in the presence of two subscribing witnesses.
Further, any competent adult who has been diagnosed by his attending physician as being in a terminal condition
may make an oral advance directive to authorize the providing, withholding or withdrawing of life-prolonging
procedures or to appoint an agent to make health care decisions for the declarant under the circumstances stated in
the advance directive if the declarant should be determined to be incapable of making an informed decision. An oral
advance directive shall be made in the presence of the attending physician and two witnesses.
It shall be the responsibility of the declarant to provide for notification to his attending physician that an advance
directive has been made. In the event the declarant is comatose, incapacitated or otherwise mentally or physically
incapable of communication, any other person may notify the physician of the existence of an advance directive. An
attending physician who is so notified shall promptly make the advance directive or a copy of the advance directive,
if written, or the fact of the advance directive, if oral, a part of the declarant's medical records.
An advance directive executed pursuant to this article may, but need not, be in the following form, and may (i) direct
a specific procedure or treatment to be provided, such as artificially administered hydration and nutrition; (ii) direct
a specific procedure or treatment to be withheld; or (iii) appoint an agent to make health care decisions for the
declarant as specified in the advance directive if the declarant is determined to be incapable of making an informed
decision, including the decision to make, after the declarant's death, an anatomical gift of all of the declarant's body
or an organ, tissue or eye donation pursuant to Article 2 (§ 32.1-289 et seq.) of Chapter 8 of Title 32.1 and in
compliance with any directions of the declarant. Should any other specific directions be held to be invalid, such
invalidity shall not affect the advance directive. If the declarant appoints an agent in an advance directive, that agent
shall have the authority to make health care decisions for the declarant as specified in the advance directive if the
declarant is determined to be incapable of making an informed decision and shall have decision-making priority
over any individuals authorized under § 54.1-2986 to make health care decisions for the declarant. In no case shall
the agent refuse or fail to honor the declarant's wishes in relation to anatomical gifts or organ, tissue or eye donation.
I, .........., willfully and voluntarily make known my desire and do hereby declare: If at any time my attending
physician should determine that I have a terminal condition where the application of life-prolonging procedures
would serve only to artificially prolong the dying process, I direct that such procedures be withheld or withdrawn,
and that I be permitted to die naturally with only the
administration of medication or the performance of any medical procedure
deemed necessary to provide me with comfort care or to alleviate pain
(OPTION:
I specifically direct that the following procedures or treatments be provided to me: ....................)
In the absence of my ability to give directions regarding the use of such life-prolonging procedures, it is my
intention that this advance directive shall be honored by my family and physician as the final expression of my legal
right to refuse medical or surgical treatment and accept the consequences of such refusal.
OPTION: APPOINTMENT OF AGENT (CROSS THROUGH IF YOU DO NOT WANT TO APPOINT AN
AGENT TO MAKE HEALTH CARE DECISIONS FOR YOU.)
I hereby appoint ....... (primary agent), of ....... (address and telephone number), as my agent to make health care
decisions on my behalf as authorized in this document. If ....... (primary agent) is not reasonably available or is
unable or unwilling to act as my agent, then I appoint ....... (successor agent), of ....... (address and telephone
number), to serve in that capacity.
I hereby grant to my agent, named above, full power and authority to make health care decisions on my behalf as
described below whenever I have been determined to be incapable of making an informed decision about providing,
withholding or withdrawing medical treatment. The phrase "incapable of making an informed decision" means
unable to understand the nature, extent and probable consequences of a proposed medical decision or unable to
make a rational evaluation of the risks and benefits of a proposed medical decision as compared with the risks and
benefits of alternatives to that decision, or unable to communicate such understanding in any way. My agent's
authority hereunder is effective as long as I am incapable of making an informed decision.
The determination that I am incapable of making an informed decision shall be made by my attending physician and
a second physician or licensed clinical psychologist after a personal examination of me and shall be certified in
writing. Such certification shall be required before treatment is withheld or withdrawn, and before, or as soon as
reasonably practicable after, treatment is provided, and every 180 days thereafter while the treatment continues.
In exercising the power to make health care decisions on my behalf, my agent shall follow my desires and
preferences as stated in this document or as otherwise known to my agent. My agent shall be guided by my medical
diagnosis and prognosis and any information provided by my physicians as to the intrusiveness, pain, risks, and side
effects associated with treatment or nontreatment. My agent shall not authorize a course of treatment that he knows,
or upon reasonable inquiry ought to know, is contrary to my religious beliefs or my basic values, whether expressed
orally or in writing. If my agent cannot determine what treatment choice I would have made on my own behalf, then
my agent shall make a choice for me based upon what he believes to be in my best interests.
OPTION: POWERS OF MY AGENT (CROSS THROUGH ANY LANGUAGE YOU DO NOT WANT AND
ADD ANY LANGUAGE YOU DO WANT.)
A. To consent to or refuse or withdraw consent to any type of medical care, treatment, surgical procedure, diagnostic
procedure, medication and the use of mechanical or other procedures that affect any bodily function, including, but
not limited to, artificial respiration, artificially administered nutrition and hydration, and cardiopulmonary
resuscitation. This authorization specifically includes the power to consent to the administration of dosages of painrelieving medication in excess of recommended dosages in an amount sufficient to relieve pain, even if such
medication carries the risk of addiction or inadvertently hastens my death;
B. To request, receive, and review any information, verbal or written, regarding my physical or mental health,
including but not limited to, medical and hospital records, and to consent to the disclosure of this information;
D. To authorize my admission to or discharge (including transfer to another facility) from any hospital, hospice,
nursing home, adult home or other medical care facility for services other than those for treatment of mental illness
requiring admission procedures provided in Article 1 (§ 37.1-63 et seq.) of Chapter 2 of Title 37.1; and
E. To take any lawful actions that may be necessary to carry out these decisions, including the granting of releases
of liability to medical providers.
Further, my agent shall not be liable for the costs of treatment pursuant to his authorization, based solely on that
OPTION: APPOINTMENT OF AN AGENT TO MAKE AN ANATOMICAL GIFT OR ORGAN, TISSUE OR
EYE DONATION (CROSS THROUGH IF YOU DO NOT WANT TO APPOINT AN AGENT TO MAKE AN
ANATOMICAL GIFT OR ANY ORGAN, TISSUE OR EYE DONATION FOR YOU.)
Upon my death, I direct that an anatomical gift of all of my body or certain organ, tissue or eye donations may be
made pursuant to Article 2 (§ 32.1-289et seq.) of Chapter 8 of Title 32.1 and in accordance with my directions, if
any. I hereby appoint ....... as my agent, of ....... (address and telephone number), to make any such anatomical gift
or organ, tissue or eye donation following my death. I further direct that: ....... (declarant's directions concerning
anatomical gift or organ, tissue or eye donation).
By signing below, I indicate that I am emotionally and mentally competent to make this advance directive and that I
understand the purpose and effect of this document.
The declarant signed the foregoing advance directive in my presence. I am not the spouse or a blood relative of the
(Witness) ________________________________________
An advance directive may be revoked at any time by the declarant (i) by a signed, dated writing; (ii) by physical
cancellation or destruction of the advance directive by the declarant or another in his presence and at his direction;
or (iii) by oral expression of intent to revoke. Any such revocation shall be effective when communicated to the
attending physician. No civil or criminal liability shall be imposed upon any person for a failure to act upon a
revocation unless that person has actual knowledge of such revocation.
NO ADVANCED DIRECTIVE PRESENT PROCEDURES
§ 54.1-2986. Procedure in absence of an advance directive; procedure for advance directive without agent; no
presumption; persons who may authorize treatment for patients incapable of informed decisions;
applicability restricted to nonprotesting patients.
A. Whenever (i) the attending physician of an adult patient has determined after personal examination that such
patient, because of mental illness, mental retardation, or any other mental disorder, or a physical disorder which
precludes communication or impairs judgment, is incapable of making an informed decision about providing,
withholding or withdrawing a specific medical treatment or course of treatment and such adult patient has not made
an advance directive in accordance with this article or (ii) the attending physician of an adult patient has determined
after personal examination that such patient, because of mental illness, mental retardation, or any other mental
disorder, or a physical disorder which precludes communication or impairs judgment, is incapable of making an
informed decision about providing, withholding or withdrawing a specific medical treatment or course of treatment
and the adult patient has made an advance directive in accordance with this article which does not indicate his
wishes with respect to the specific course of treatment at issue and does not appoint an agent to make health care
decisions upon his becoming incapable of making an informed decision, the attending physician may, upon
compliance with the provisions of this section, provide to, withhold or withdraw from such patient medical or
surgical care or treatment, including, but not limited to, life-prolonging procedures, upon the authorization of any of
the following persons, in the specified order of priority, if the physician is not aware of any available, willing and
competent person in a higher class:
1. A guardian or committee for the patient. This subdivision shall not be construed to require such appointment in
order that a treatment decision can be made under this section; or
6. Any other relative of the patient in the descending order of blood relationship.
If two or more of the persons listed in the same class in subdivisions A 3 through A 6 with equal decision-making
priority inform the attending physician that they disagree as to a particular treatment decision, the attending
physician may rely on the authorization of a majority of the reasonably available members of that class.
Any person authorized to consent to the providing, withholding or withdrawing of treatment pursuant to this article
shall (i) prior to giving consent, make a good faith effort to ascertain the risks and benefits of and alternatives to the
treatment and the religious beliefs and basic values of the patient receiving treatment, and to inform the patient, to
the extent possible, of the proposed treatment and the fact that someone else is authorized to make a decision
regarding that treatment and (ii) base his decision on the patient's religious beliefs and basic values and any
preferences previously expressed by the patient regarding such treatment to the extent they are known, and if
unknown or unclear, on the patient's best interests. Regardless of the absence of an advance directive, if the patient
has expressed his intent to be an organ donor in any written document, no person noted in this section shall revoke,
or in any way hinder, such organ donation.
B. The absence of an advance directive by an adult patient shall not give rise to any presumption as to his intent to
consent to or refuse life-prolonging procedures.
C. The provisions of this article shall not apply to authorization of nontherapeutic sterilization, abortion,
psychosurgery, or admission to a mental retardation facility or psychiatric hospital, as defined in § 37.1-1; however,
the provisions of this article, if otherwise applicable, may be employed to authorize a specific treatment or course of
treatment for a person who has been lawfully admitted to a mental retardation facility or psychiatric hospital.
Further, the provisions of this article shall not authorize providing, continuing, withholding or withdrawing of
treatment if the provider of the treatment knows that such an action is protested by the patient. No person shall
authorize treatment, or a course of treatment, pursuant to this article, that such person knows, or upon reasonable
inquiry ought to know, is contrary to the religious beliefs or basic values of the patient unable to make a decision,
whether expressed orally or in writing.
D. Prior to withholding or withdrawing treatment for which authorization has been obtained or will be sought
pursuant to this article and prior to, or as soon as reasonably practicable thereafter, the initiation of treatment for
which authorization has been obtained or will be sought pursuant to this article, and no less frequently than every
180 days while the treatment continues, the attending physician shall obtain written certification that the patient is
incapable of making an informed decision regarding the treatment from a licensed physician or clinical psychologist
which shall be based on a personal examination of the patient. Whenever the authorization is being sought for
treatment of a mental illness, the second physician or licensed clinical psychologist shall not be otherwise currently
involved in the treatment of the person assessed. The cost of the assessment shall be considered for all purposes a
cost of the patient's treatment.
E. On petition of any person to the circuit court of the county or city in which any patient resides or is located for
whom treatment will be or is currently being provided, withheld or withdrawn pursuant to this article, the court may
enjoin such action upon finding by a preponderance of the evidence that the action is not lawfully authorized by this
article or by other state or federal law.
JUDICIAL AUTHORIZATION FOR TREATMENT STATUTES FOR VIRGINIA
§ 37.1-134.21. (Effective until January 1, 2004) Judicial authorization of provision, withholding or withdrawal
of treatment and detention of certain persons.
A. An appropriate circuit court, or judge as defined in § 37.1-1, may authorize on behalf of an adult person, in
accordance with this section, the provision, withholding or withdrawal of a specific treatment or course of treatment
for a mental or physical disorder, if it finds upon clear and convincing evidence that (i) the person is either incapable
of making an informed decision on his own behalf or is incapable of communicating such a decision due to a
physical or mental disorder and (ii) the proposed action is in the best interest of the person.
"Disorder" includes any physical or mental disorder or impairment, whether caused by injury, disease, genetics, or
"Incapable of making an informed decision" means unable to understand the nature, extent or probable
consequences of a proposed treatment, or unable to make a rational evaluation of the risks and benefits of the
proposed treatment as compared with the risks and benefits of alternatives to that treatment. Persons with dysphasia
or other communication disorders who are mentally competent and able to communicate shall not be considered
C. Any person may request authorization of the provision, withholding or withdrawal of a specific treatment, or
course of treatment, for an adult person by filing a petition in the circuit court, or with a judge as defined in § 37.1-1,
of the county or city in which the allegedly incapable person resides or is located, or in the county or city in which
the proposed place of treatment is located. Upon filing such a petition, the petitioner or the court shall deliver or
send a certified copy of the petition to the person who is the subject of such petition and, if the identity and
whereabouts of the person's next of kin are known, to the next of kin.
D. As soon as reasonably possible after the filing of the petition, the court shall appoint an attorney to represent the
interests of the allegedly incapable person at the hearing. However, such appointment shall not be required in the
event that the person, or another interested person on behalf of the person, elects to retain private counsel at his own
expense to represent the interests of the person at the hearing. If the allegedly incapable person is indigent, his
counsel shall be paid by the Commonwealth as provided in § 37.1-89 from funds appropriated to reimburse
expenses incurred in the involuntary mental commitment process. However, this provision shall not be construed to
prohibit the direct payment of an attorney's fee either by the patient or by an interested person on his behalf, which
fee shall be subject to the review and approval of the court.
E. Following the appointment of an attorney pursuant to subsection D above, the court shall schedule an expedited
hearing of the matter. The court shall notify the person who is the subject of the petition, his next of kin, if known,
the petitioner, and their respective counsel of the date and time for the hearing. In scheduling such a hearing, the
court shall take into account the type and severity of the alleged physical or mental disorder, as well as the need to
provide the person's attorney with sufficient time to adequately prepare his client's case.
F. Notwithstanding the provisions of subsections C and E above regarding delivery or service of the petition and
notice of the hearing to the next of kin of any person who is the subject of such petition, if such person is a patient in
any hospital at the time the petition is filed, the court, in its discretion, may dispense with the requirement of any
notice to the next of kin. This subsection shall not, however, be construed to interfere with any decision made
pursuant to the Health Care Decisions Act (§ 54.1-2981 et seq.).
G. Evidence presented at the hearing may be submitted by affidavit in the absence of objection by the person who is
the subject of the petition, the petitioner, either of their respective counsel, or by any other interested party. Prior to
the hearing, the attorney shall investigate the risks and benefits of the treatment decision for which authorization is
sought and of alternatives to the proposed decision. The attorney shall make a reasonable effort to inform the person
of this information and to ascertain the person's religious beliefs and basic values and the views and preferences of
the person's next of kin.
H. Prior to authorizing the provision, withholding or withdrawal of treatment pursuant to this section, the court shall
1. That there is no legally authorized person available to give consent;
2. That the person who is the subject of the petition is incapable either of making an informed decision regarding a
specific treatment or course of treatment or is physically or mentally incapable of communicating such a decision;
3. That the person who is the subject of the petition is unlikely to become capable of making an informed decision or
of communicating an informed decision within the time required for decision; and
4. That the proposed course of treatment is in the best interest of the patient. However, the court shall not authorize a
proposed course of treatment which is proven by a preponderance of the evidence to be contrary to the person's
religious beliefs or basic values unless such treatment is necessary to prevent death or a serious irreversible
condition. The court shall take into consideration the right of the person to rely on nonmedical, remedial treatment in
the practice of religion in lieu of medical treatment.
I. The court may not authorize the following under this section:
2. Admission to a mental retardation facility or a psychiatric hospital, as defined in § 37.1-1. However, the court
may issue an order under this section authorizing the provision, withholding or withdrawal of a specific treatment or
course of treatment of a person whose admission to such facility has been or is simultaneously being authorized
under §§ 37.1-65, 37.1-65.1, 37.1-65.2, 37.1-65.3, or § 37.1-67.1, or of a person who is subject to an order of
involuntary commitment previously or simultaneously issued under § 37.1-67.3.
3. Administration of antipsychotic medication for a period to exceed 180 days or electroconvulsive therapy for a
period to exceed sixty days pursuant to any petition filed under this section. The court may authorize
electroconvulsive therapy only if it is demonstrated by clear and convincing evidence, which shall include the
testimony of a licensed psychiatrist, that all other reasonable forms of treatment have been considered and that
electroconvulsive therapy is the most effective treatment for the person. Even if the court has authorized
administration of antipsychotic medication or electroconvulsive therapy hereunder, these treatments may be
administered over the person's objection only if he is subject to an order of involuntary commitment, including
outpatient involuntary commitment, previously or simultaneously issued under § 37.1-67.3 or the provisions of
Chapter 11 (§ 19.2-167 et seq.) or Chapter 11.1 (§ 19.2-182.2 et seq.) of Title 19.2.
4. Restraint or transportation of the person, unless it finds upon clear and convincing evidence that restraint or
transportation is necessary to the provision of an authorized treatment for a physical disorder.
J. Any order authorizing the provision, withholding or withdrawal of treatment pursuant to subsection A shall
describe any treatment or course of treatment authorized and may authorize generally such related examinations,
tests, or services as the court may determine to be reasonably related to the treatment authorized. The order shall
require the treating physician to review and document the appropriateness of the continued administration of
antipsychotic medications not less frequently than every thirty days. Such order shall require the treating physician
or other service provider to report to the court and the person's attorney any change in the person's condition
resulting in probable restoration or development of the person's capacity to make and to communicate an informed
decision prior to completion of any authorized course of treatment and related services. The order may further
require the treating physician or other service provider to report to the court and the person's attorney any change in
circumstances regarding any authorized course of treatment or related services or the withholding or withdrawal of
treatment or services which may indicate that such authorization is no longer in the person's best interests. Upon
receipt of such report, or upon the petition of any interested party, the court may enter such order withdrawing or
modifying its prior authorization as it deems appropriate. Any petition or order under this section may be orally
presented or entered, provided a written order shall be subsequently executed.
K. Any order hereunder of a judge, or of a judge or magistrate under subsection M, may be appealed de novo within
ten days to the circuit court for the jurisdiction where the order was entered, and any such order of a circuit court
hereunder, either originally or on appeal, may be appealed within ten days to the Court of Appeals.
L. Any licensed health professional or licensed hospital providing, withholding or withdrawing treatment, testing or
detention pursuant to the court's or magistrate's authorization as provided in this section shall have no liability
arising out of a claim to the extent such claim is based on lack of consent to such course of treatment, testing or
detention or the withholding or withdrawal of such treatment, testing or detention. Any such professional or hospital
providing, withholding or withdrawing treatment with the consent of the person receiving or being offered treatment
shall have no liability arising out of a claim to the extent it is based on lack of capacity to consent if a court or a
magistrate has denied a petition hereunder to authorize such treatment, and such denial was based on an affirmative
finding that the person was capable of making and communicating an informed decision regarding the proposed
provision, withholding or withdrawal of treatment.
M. Upon the advice of a licensed physician who has attempted to obtain consent and upon a finding of probable
cause to believe that an adult person within the court's or a magistrate's jurisdiction is incapable of making an
informed decision regarding treatment of a physical or mental disorder, or is incapable of communicating such a
decision due to a physical or mental disorder, and that the medical standard of care calls for testing, observation or
treatment of the disorder within the next twenty-four hours to prevent death, disability, or a serious irreversible
condition, the court or, if the court is unavailable, a magistrate may issue an order authorizing temporary detention
of the person by a hospital emergency room or other appropriate facility and authorizing such testing, observation or
treatment. The detention may not be for a period exceeding twenty-four hours unless extended by the court as part of
an order authorizing treatment under subsection A. If before completion of authorized testing, observation or
treatment, the physician determines that a person subject to an order under this subsection has become capable of
making and communicating an informed decision, the physician shall rely on the person's decision on whether to
consent to further observation, testing or treatment. If before issuance of an order under this subsection or during its
period of effectiveness, the physician learns of an objection by a member of the person's immediate family to the
testing, observation or treatment, he shall so notify the court or magistrate, who shall consider the objection in
determining whether to issue, modify or terminate the order.
TWO PHYSICIAN CERTIFICATION STATUES FOR VIRGINIA
When a delay in treatment might adversely affect recovery, a licensed health professional or licensed hospital shall
not be subject to liability arising out of a claim based on lack of informed consent or be prohibited from providing
surgical, medical or dental treatment to an individual who is a patient or resident of a hospital or facility operated by
the Department of Mental Health, Mental Retardation and Substance Abuse Services or to a consumer who is
receiving case management services from a community services board or behavioral health authority and who is
incapable of giving informed consent to the treatment by reason of mental illness or mental retardation under the
2. A reasonable effort is made to advise a parent or other next of kin of the need for the surgical, medical or dental
4. Two physicians, or in the case of dental treatment, two dentists or one dentist and one physician, state in writing
that they have made a good faith effort to explain the necessary treatment to the individual, and they have probable
cause to believe that the individual is incapacitated and unable to consent to the treatment by reason of mental illness
or mental retardation and that delay in treatment might adversely affect recovery.
The provisions of this section shall apply only to the treatment of physical injury or illness and not to any treatment
for mental, emotional or psychological condition.
Treatment pursuant to this section of an individual's mental, emotional or psychological condition when the
individual is unable to make an informed decision and when no legally authorized guardian or committee is
available to provide consent shall be governed by regulations promulgated by the State Mental Health, Mental
Retardation and Substance Abuse Services Board under § 37.1-84.1 of this Code.
GUARDIANSHIP STATUTES FOR VIRGINIA
§ 37.1-134.6. Definitions.
"Advance directive" shall have the same meaning as provided in the Health Care Decisions Act (§ 54.1-2981 et
"Conservator" means a person appointed by the court who is responsible for managing the estate and financial
affairs of an incapacitated person and, where the context plainly indicates, includes a "limited conservator" or a
"temporary conservator." The term includes a local or regional program designated by the Department for the Aging
as a public conservator pursuant to Article 2 (§ 2.2-711 et seq.) of Chapter 7 of Title 2.2.
"Guardian" means a person appointed by the court who is responsible for the personal affairs of an incapacitated
person, including responsibility for making decisions regarding the person's support, care, health, safety,
habilitation, education, and therapeutic treatment, and, if not inconsistent with an order of commitment, residence.
Where the context plainly indicates, the term includes a "limited guardian" or a "temporary guardian." The term
includes a local or regional program designated by the Department for the Aging as a public guardian pursuant to
Article 2 (§ 2.2-711 et seq.) of Chapter 7 of Title 2.2.
"Incapacitated person" means an adult who has been found by a court to be incapable of receiving and evaluating
information effectively or responding to people, events, or environments to such an extent that the individual lacks
the capacity to (i) meet the essential requirements for his health, care, safety, or therapeutic needs without the
assistance or protection of a guardian or (ii) manage property or financial affairs or provide for his or her support or
for the support of his legal dependents without the assistance or protection of a conservator. A finding that the
individual displays poor judgment, alone, shall not be considered sufficient evidence that the individual is an
incapacitated person within the meaning of this definition. A finding that a person is incapacitated shall be construed
as a finding that the person is "mentally incompetent" as that term is used in Article II, Section 1 of the Constitution
of Virginia and Title 24.2 unless the court order entered pursuant to this chapter specifically provides otherwise.
"Limited conservator" means a person appointed by the court who has only those responsibilities for managing the
estate and financial affairs of an incapacitated person as specified in the order of appointment.
"Limited guardian" means a person appointed by the court who has only those responsibilities for the personal
affairs of an incapacitated person as specified in the order of appointment.
"Respondent" means an allegedly incapacitated person for whom a petition for guardianship or conservatorship has
(1997, c. 921; 1998, cc. 582, 787.)
§ 37.1-134.7. Filing of petition; jurisdiction; fees; instructions to be provided.
A. A petition for the appointment of a guardian or conservator shall be filed with the circuit court of the county or
city in which the respondent is a resident or is located or in which the respondent resided immediately prior to
becoming a patient, voluntarily or involuntarily, in a hospital or a resident in a nursing facility or nursing home,
convalescent home, state hospital for the mentally ill, assisted living facility as defined in § 63.2-100 or any other
similar institution; or if the petition is for the appointment of a conservator for a nonresident with property in the
state, in the city or county in which the respondent's property is located.
B. Instructions regarding the duties, powers and liabilities of guardians and conservators shall be provided to each
clerk of court by the Office of the Executive Secretary of the Supreme Court, and the clerk shall provide such
information to each guardian and conservator upon notice of appointment.
C. The circuit court in which the proceeding is first commenced may order a transfer of venue if it would be in the
best interest of the respondent.
D. The petitioner shall pay the filing fee as provided in subdivision A 43 of § 17.1-275 and costs. Service fees and
courts costs may be waived by the court if it is alleged under oath that the estate of the respondent is unavailable or
insufficient. If a guardian or conservator is appointed and the estate of the incapacitated person is available and
sufficient therefore, the court shall order that the petitioner be reimbursed from the estate for all costs and fees. If a
guardian or conservator is not appointed and the court nonetheless finds that the petition is brought in good faith and
for the benefit of the respondent, the court may direct the respondent's estate, if available and sufficient, to
reimburse the petitioner for all costs and fees.
(1997, c. 921; 2001, c. 274; 2002, c. 736.)
§ 37.1-134.8. Who may file petition; contents.
A. Any person may file a petition for the appointment of a guardian, a conservator, or both.
B. A petition for the appointment of a guardian, a conservator, or both, shall state the petitioner's name, place of
residence, post office address, and relationship, if any, to the respondent, and, to the extent known as of the date of
filing, shall include the following:
1. The respondent's name, date of birth, place of residence or location, social security number, and post office
2. The names and post office addresses of the respondent's spouse, adult children, parents and adult siblings or, if no
such relatives are known to the petitioner, at least three other known relatives of the respondent, including stepchildren. If a total of three such persons cannot be identified and located, the petitioner shall certify that fact in the
petition, and the court shall set forth such finding in the final order.
3. The name, place of residence or location, and post office address of the individual or facility, if any, that is
responsible for or has assumed responsibility for the respondent's care or custody.
4. The name, place of residence or location, and post office address of any agent designated under a durable power
of attorney or an advance directive of which the respondent is the principal, or any guardian, committee or
conservator currently acting, whether in this state or elsewhere, and the petitioner shall attach a copy of any such
documents, if available.
5. The type of guardianship or conservatorship requested and a brief description of the nature and extent of the
respondent's alleged incapacity; when the petition requests appointment of a guardian, a brief description of the
services currently being provided for the respondent's health, care, safety, or rehabilitation and, where appropriate, a
recommendation as to living arrangement and treatment plan; if the appointment of a limited guardian is requested,
the specific areas of protection and assistance to be included in the order of appointment, and if the appointment of a
limited conservator is requested, the specific areas of management and assistance to be included in the order of
6. The name and post office address of any proposed guardian or conservator or any guardian or conservator
nominated by the respondent, and that person's relationship to the respondent.
7. The native language of the respondent and any necessary alternative mode of communication.
8. A statement of the financial resources of the respondent which shall, to the extent known, list the approximate
value of the respondent's property and the respondent's anticipated annual gross income and other receipts, and
9. A statement of whether the petitioner believes that the respondent's attendance at the hearing would be
detrimental to the respondent's health, care or safety.
10. A request for appointment of a guardian ad litem.
(1997, c. 921.)
§ 37.1-134.9. Appointment of guardian ad litem.
A. On the filing of every petition for guardianship or conservatorship, the court shall appoint a guardian ad litem to
represent the interests of the respondent. The guardian ad litem shall be paid such fee as is fixed by the court to be
paid by the petitioner or taxed as costs, as the court directs.
B. Duties of the guardian ad litem include: (i) personally visiting the respondent; (ii) advising the respondent of
rights pursuant to §§ 37.1-134.12 and 37.1-134.13, and certifying to the court that the respondent has been so
advised; (iii) recommending that legal counsel should be appointed for the respondent, pursuant to § 37.1-134.12, if
the guardian ad litem believes that counsel for the respondent is necessary; (iv) investigating the petition and
evidence, requesting additional evaluation if necessary, and filing a report pursuant to subsection C; and (v)
personally appearing at all court proceedings and conferences.
C. In the report required by subsection B (iv), the guardian ad litem shall address the following major areas of
concern: (i) whether the court has jurisdiction; (ii) whether or not a guardian or conservator is needed; (iii) the extent
of the duties and powers of the guardian or conservator, e.g., personal supervision, financial management, medical
consent only; (iv) the propriety and suitability of the person selected as guardian or conservator, after consideration
of geographic location, familial or other relationship with the respondent, ability to carry out the powers and duties
of the office, commitment to promoting the respondent's welfare, any potential conflicts of interests, wishes of the
respondent, and recommendations of relatives; (v) a recommendation as to the amount of surety on the conservator's
bond; if any; and (vi) consideration of proper residential placement of the respondent.
§ 37.1-134.10. Notice of hearing; jurisdictional.
A. Upon the filing of the petition, the court shall promptly set a date, time and location for a hearing. The respondent
shall be given reasonable notice of the hearing. The respondent may not waive notice, and a failure to properly
notify the respondent shall be jurisdictional.
B. A respondent, whether or not he resides in the Commonwealth, shall be personally served with the notice, a copy
of the petition, and a copy of the order appointing a guardian ad litem pursuant to § 37.1-134.9. A certification, in
the guardian ad litem's report required by subsection B of § 37.1-134.9, that the guardian ad litem personally served
the respondent with the notice, a copy of the petition and a copy of the order appointing a guardian ad litem shall
constitute valid personal service for purposes of this section.
C. A copy of the notice, together with a copy of the petition, shall be mailed by first class mail by the petitioner, at
least seven days before the hearing, to all adult individuals and to all entities whose names and post office addresses
appear in the petition. For good cause shown, the court may waive the advance notice required by this subsection. If
the advance notice is waived, the petitioner shall promptly mail, by first class mail, a copy of the petition and any
order entered to those individuals and entities.
D. The notice to the respondent shall include a brief statement in at least fourteen-point type of the purpose of the
proceedings, and shall inform the respondent of the right to be represented by counsel pursuant to § 37.1-134.12 and
to a hearing pursuant to § 37.1-134.13. Additionally, the notice shall include the following statement in conspicuous,
AT THE HEARING YOU MAY LOSE MANY OF YOUR RIGHTS. A GUARDIAN MAY BE APPOINTED TO
MAKE PERSONAL DECISIONS FOR YOU. A CONSERVATOR MAY BE APPOINTED TO MAKE
DECISIONS CONCERNING YOUR PROPERTY AND FINANCES. THE APPOINTMENT MAY AFFECT
CONTROL OF HOW YOU SPEND YOUR MONEY, HOW YOUR PROPERTY IS MANAGED AND
CONTROLLED, WHO MAKES YOUR MEDICAL DECISIONS, WHERE YOU LIVE, WHETHER YOU ARE
ALLOWED TO VOTE, AND OTHER IMPORTANT RIGHTS.
E. The petitioner shall file with the clerk of the circuit court a statement of compliance with subsections B, C and D.
(1997, c. 921; 2001, c. 30.)
§ 37.1-134.12. Counsel for respondent.
The respondent has the right to be represented by counsel of the respondent's choice. If the respondent is not
represented by counsel, the court may appoint legal counsel, upon the filing of the petition or at any time prior to the
entry of the order upon request of the respondent or the guardian ad litem if the court determines that counsel is
needed to protect the respondent's interest. Counsel appointed by the court shall be paid such fee as is fixed by the
court to be taxed as part of the costs of the proceeding.
§ 37.1-134.13. Hearing on petition to appoint.
The respondent is entitled to a jury trial, upon request, and may compel the attendance of witnesses, present
evidence on his own behalf and confront and cross-examine witnesses.
The court or, if one is requested, the jury shall hear the petition for the appointment of a guardian or conservator.
The hearing may be held at such convenient place as the court directs, including the place where the respondent is
located. The proposed guardian or conservator shall attend the hearing except for good cause shown and, where
appropriate, shall provide the court with a recommendation as to living arrangements and a treatment plan for the
respondent. The respondent is entitled to be present at the hearing and all other stages of the proceedings. The
respondent shall be present if he so requests or if his presence is requested by the guardian ad litem. Whether or not
present, the respondent shall be regarded as having denied the allegations in the petition.
In determining the need for a guardian or a conservator, and the powers and duties of any needed guardian or
conservator, consideration shall be given to the following factors: the limitations of the respondent; the development
of the respondent's maximum self-reliance and independence; the availability of less restrictive alternatives
including advance directives and durable powers of attorney; the extent to which it is necessary to protect the
respondent from neglect, exploitation, or abuse; the actions needed to be taken by the guardian or conservator; and
the suitability of the proposed guardian or conservator.
If, after considering the evidence presented at the hearing, the court or jury determines on the basis of clear and
convincing evidence that the respondent is incapacitated and in need of a guardian or conservator, the court shall
appoint a suitable person to be the guardian or the conservator, or both, giving due deference to the wishes of the
The court in its order shall make specific findings of fact and conclusions of law in support of each provision of any
orders entered.
§ 37.1-134.13:1. Fees and costs.
In any proceeding filed pursuant to this article, if the adult subject of the petition is determined to be indigent, any
fees and costs of the proceeding which are fixed by the court or taxed as costs shall be borne by the Commonwealth.
(1998, c. 76.)
§ 37.1-134.15. Qualification of guardian or conservator; clerk to record order and issue certificate; reliance
A guardian or conservator appointed in the court order shall qualify before the clerk upon the following:
1. Subscribing to an oath promising to faithfully perform the duties of the office in accordance with all provisions of
2. Posting of bond, but no surety shall be required on the bond of the guardian, and the conservator's bond may be
with or without surety, as ordered by the court; and
3. Acceptance in writing by the guardian or conservator of any educational materials provided by the court.
Upon qualification the clerk shall issue to the guardian or conservator a certificate, with a copy of the order
appended thereto. The clerk shall record the order in the same manner as a power of attorney would be recorded and
shall, in addition to the requirements of § 37.1-134.18, provide a copy of the order to the commissioner of accounts.
It shall be the duty of a conservator having the power to sell real estate to record the order in the office of the clerk
of any jurisdiction in which the respondent owns real property. If the order appoints a guardian, the clerk shall
promptly forward a copy of the order to the local department of social services in the jurisdiction where the
respondent then resides.
A conservator shall have all powers granted pursuant to § 37.1-137.3 as are necessary and proper for the
performance of his duties in accordance with this chapter, subject to such limitations as are prescribed in the order.
The powers granted to a guardian include only those powers enumerated in the court order.
Any individual or entity conducting business in good faith with a guardian or conservator who presents a currently
effective certificate of qualification, may presume that the guardian or conservator is properly authorized to act as to
any matter or transaction except to the extent of any limitations upon the fiduciary's powers contained in the court's
(1997, c. 921; 1998, c. 582.)
§ 37.1-134.16. Petition for restoration, modification or termination; effects.
A. Upon petition by the incapacitated person, the guardian or conservator or any other person, or upon motion of the
court, the court may declare the incapacitated person restored to capacity, modify the type of appointment or the
areas of protection, management or assistance previously granted or require a new bond, terminate the guardianship
or conservatorship, order removal of the guardian or conservator as provided in § 26-3 or order other appropriate
relief. The fee for filing the petition shall be as provided in subdivision A 43 of § 17.1-275.
B. In the case of a petition for modification to expand the scope of a guardianship or conservatorship the
incapacitated person shall be entitled to a jury, upon request. Notice of the hearing and a copy of the petition shall be
personally served on the incapacitated person and mailed to other persons entitled to notice pursuant to § 37.1-
134.10. The court shall appoint a guardian ad litem for the incapacitated person and may appoint one or more
licensed physicians or psychologists, or licensed professionals skilled in the assessment and treatment of the
physical or mental conditions of the incapacitated person as alleged in the petition to conduct an evaluation. Upon
the filing of any other such petition or upon the motion of the court, and after reasonable notice to the incapacitated
person, any guardian or conservator, any attorney of record, any person entitled to notice of the filing of an original
petition as provided in § 37.1-134.10 and any other person or entity as the court may require, the court shall hold a
C. Revocation, modification or termination may be ordered upon a finding that it is in the best interests of the
incapacitated person and that:
1. The incapacitated person is no longer in need of the assistance or protection of a guardian or conservator;
2. The extent of protection, management or assistance previously granted is either excessive or insufficient
considering the current need therefor;
3. The incapacitated person's understanding or capacity to manage the estate and financial affairs or to provide for
his or her health, care or safety has so changed as to warrant such action; or
4. Circumstances are such that the guardianship or conservatorship is no longer necessary or is insufficient.
D. If, on the basis of evidence offered at the hearing, the court finds by a preponderance of the evidence that the
incapacitated person has, in the case of a guardianship, substantially regained his ability to care for his person or, in
the case of a conservatorship, to manage and handle his estate, it shall declare the person restored to capacity and
discharge the guardian or conservator.
In the case of a petition for modification of a guardianship or conservatorship, if the court finds by a preponderance
of the evidence that it is in the best interests of the incapacitated person to limit or reduce the powers of the guardian
or conservator, it shall so order; if the court finds by clear and convincing evidence that it is in the best interests of
the incapacitated person to increase or expand the powers of the guardian or conservator, it shall so order.
The court may order a new bond or other appropriate relief upon finding by a preponderance of the evidence that the
guardian or conservator is not acting in the best interests of the incapacitated person or of the estate.
E. The powers of a guardian or conservator shall terminate upon the death, resignation, or removal of the guardian
or conservator or upon the termination of the guardianship or conservatorship.
A guardianship or conservatorship shall terminate upon the death of the incapacitated person, or if ordered by the
court following a hearing on the petition of any interested person.
F. The court may allow reasonable compensation from the estate of the incapacitated person to any guardian ad
litem, attorney or evaluator appointed pursuant to this section. Any compensation allowed shall be taxed as costs of
§ 37.1-134.17. Standby guardianship or conservatorship for incapacitated persons.
On petition of one or both parents or the legal guardian of an incapacitated child made to the circuit court in which
such parent, parents or legal guardian resides, the court may appoint a standby guardian of the person or a standby
conservator of the property, or both, of the incapacitated child. The appointment of the standby fiduciary shall be
affirmed biennially by the parent, parents or legal guardian of the child and by the standby fiduciary prior to his
assuming his position as fiduciary by filing with the court an affidavit which states that the appointee remains
available and capable to fulfill his duties.
Such standby fiduciary shall without further proceedings be empowered to assume the duties of his office
immediately upon the death or adjudication of incapacity of the last surviving of the parents of such incapacitated
person or of his legal guardian, subject to confirmation of his appointment by the circuit court within sixty days
following assumption of his duties. If the incapacitated person is eighteen years of age or older, the court, before
confirming the appointment of the standby fiduciary, shall conduct a hearing pursuant to this article. The
requirements of the court and the powers, duties and liabilities which pertain to guardians and conservators govern
the confirmation of the standby fiduciary and shall apply to the standby fiduciary upon the assumption of his duties.
For the purposes of this section, the term "child of the petitioners" includes the child of biological parents, a
relationship established by adoption, a relationship established pursuant to Chapter 9 (§ 20-156 et seq.) of Title 20,
or a relationship established by a judicial proceeding which establishes parentage or orders legal guardianship. The
term includes persons eighteen years of age and over.
§ 37.1-137.1. Duties and powers of guardian.
A guardian stands in a fiduciary relationship to the incapacitated person for whom he was appointed guardian and
may be held personally liable for a breach of any fiduciary duty to the incapacitated person. A guardian shall not be
liable for the acts of the incapacitated person, unless the guardian is personally negligent. A guardian shall not be
required to expend personal funds on behalf of the incapacitated person.
A guardian's duties and authority shall not extend to decisions addressed in a valid advance directive or durable
power of attorney previously executed by the incapacitated person. A guardian may seek court authorization to
revoke, suspend or otherwise modify a durable power of attorney, as provided by § 11-9.1. Notwithstanding the
provisions of the Health Care Decisions Act (§ 54.1- 2981 et seq.) and in accordance with the procedures of § 37.1134.16, a guardian may seek court authorization to modify the designation of an agent under an advance directive,
but such modification shall not in any way affect the incapacitated person's directives concerning the provision or
refusal of specific medical treatments or procedures.
A guardian shall maintain sufficient contact with the incapacitated person to know of his capabilities, limitations,
needs, and opportunities. The guardian shall visit the incapacitated person as often as necessary.
A guardian shall be required to seek prior court authorization to change the incapacitated person's residence to
another state, to terminate or consent to a termination of the person's parental rights, or to initiate a change in the
person's marital status.
A guardian shall, to the extent feasible, encourage the incapacitated person to participate in decisions, to act on his
or her own behalf, and to develop or regain the capacity to manage personal affairs. A guardian, in making
decisions, shall consider the expressed desires and personal values of the ward to the extent known, and shall
otherwise act in the ward's best interest and exercise reasonable care, diligence and prudence.
§ 37.1-137.2. Annual reports by guardians.
A. A guardian shall file an annual report in compliance with the filing deadlines in § 26-17.4 with the local
department of social services for the jurisdiction in which he was appointed. It shall be the duty of that local
department to forward the report to the local department of the jurisdiction where the incapacitated person then
resides. The report shall be on a form prepared by the Office of the Executive Secretary of the Supreme Court and
shall be accompanied by a filing fee of five dollars. The local department shall forward the fee to the state treasurer.
Within sixty days of receipt of the annual report, the local department shall file a copy of the report with the clerk of
the circuit court that appointed the guardian, to be placed with the court papers pertaining to the guardianship case.
Twice each year the local department shall file with the clerk of the circuit court a list of all guardians who are more
than ninety days delinquent in filing an annual report as required by this section. If the guardian is also a
conservator, a settlement of accounts shall also be filed with the commissioner of accounts as provided in § 26-17.4.
B. The report to the local department of social services shall include:
2. A description of the person's living arrangements during the reported period;
3. The medical, educational, vocational, and other professional services provided to the person and the guardian's
opinion as to the adequacy of the person's care;
4. A statement of the frequency and nature of the guardian's visits with and activities on behalf of the person;
6. A recommendation as to the need for continued guardianship, any recommended changes in the scope of the
guardianship, and any other information useful in the opinion of the guardian; and
The guardian shall certify that the information contained in the report is true and correct to the best of his or her
(1997, c. 921; 1998, c. 582; 2000, c. 198.)
§ 37.1-134.14. Court order of appointment; limited guardianships and conservatorships.
The court's order appointing a guardian or conservator shall: (i) state the nature and extent of the person's incapacity;
(ii) define the powers and duties of the guardian or conservator so as to permit the incapacitated person to care for
himself or herself and manage property to the extent he or she is capable; (iii) specify whether the appointment of a
guardian or conservator is limited to a specified length of time, as the court in its discretion may determine; (iv)
specify the legal disabilities, if any, of the person in connection with the finding of incapacity, including but not
limited to mental competency for purposes of Article II, Section 1 of the Constitution of Virginia or Title 24.2; (v)
include any limitations deemed appropriate following consideration of the factors specified in § 37.1-134.13; and
(vi) set the bond of the guardian, and the bond and surety, if any, of the conservator.
The court may appoint a limited guardian for an incapacitated person who is capable of addressing some of the
essential requirements for his care, for the limited purpose of medical decision-making, decisions about place of
residency, or other specific decisions regarding his personal affairs.
A guardian need not be appointed for a person who has appointed an agent under an advance directive executed in
accordance with the provisions of Article 8 (§ 54.1-2981 et seq.) of Chapter 29 of Title 54.1, unless the court
determines that the agent is not acting in accordance with the wishes of the principal or there is a need for decisionmaking outside the purview of the advance directive.
The court may appoint a limited conservator for an incapacitated person who is capable of managing some of his
property and financial affairs, for limited purposes specified in the order.
A conservator need not be appointed for a person (i) who has appointed an agent under a durable power of attorney,
unless the court determines pursuant to § 37.1-134.22 that the agent is not acting in the best interests of the principal
or there is a need for decision-making outside the purview of the durable power of attorney, or (ii) whose only or
major source of income is from the Social Security Administration or other government program and who has a
DEFINITIONS YOU MAY ENCOUNTER
There are a number of terms that are used with respect to Surrogate Decision Making. Here are some
definitions that you may encounter.
Capacity: The mental ability to make a rational decision, which includes the ability to perceive and
appreciate all relevant facts. Capacity is not necessarily synonymous with sanity. Capacity is one element of
“informed consent”.
Informed Consent: Elements include: Knowledge, individuals must be given full notice as to that which is
being consented to and the information must be presented in understandable language. This requires that an
individual is provided relevant information regarding his or her diagnosis, a proposed treatment, and has the
capacity/or ability to understand. Such information would include an explanation of the diagnosis,
treatment and its’ benefits, any adverse consequences and risks, to include doing nothing or watchful waiting
and the likely consequences and any alternative treatments. Informed consent must be voluntary. To be
voluntary, consent must be given by an individual who is able to exercise power of choice without undue
inducement or any element of fraud, force, deceit, duress, or any form of constraint or coercion. “To be
informed, consent must be based on disclosure and understanding by the individual or the Legally Authorized
Representative, (LAR) as applicable of all of the following kinds of information.”
1. A fair and reasonable explanation of the proposed action to be taken by the provider and the
purpose of the action. If the action involves research, the provider will describe the research and its
purpose, and will explain how the results of the research will be disseminated and how the identity of
the individual will be protected;
2. A description of any adverse consequences and risks to be expected and , particularly where research
is involved, an indication whether there may be other significant risks not yet identified;
3. A description of any benefits that may reasonably be expected;
4. Disclosure of any alternative procedures that might be equally advantageous for the individual
together with their side effects, risks, and benefits;
5. An offer to answer any inquiries by the individual, or his LAR;
6. Notification that the individual, or LAR , is free to refuse or to withdraw consent and to discontinue
participation in any prospective service requiring his or her consent at any time without fear of
reprisal against or prejudice to him/her;
7. A description of the ways in which the individual or his LAR can raise concerns and ask questions
about the service to which consent is given;
8. When the provider proposes human research, an explanation of any compensation or medical care
that is available if an injury occurs;
9. Where the provider action involves disclosure of records, documentation of authorization to disclose
a. Identification of the persons or class of persons authorized to make the use or disclosure
and the persons or class of persons to whom CSB/BHA is authorized to make the use or
b. A description of the information to be disclosed, the purpose of the use or disclosure, and
an indication whether the authorization extends to information place in the individual’s
record after the consent was given but before it expires;
c. A statement of when the authorization will expire, specifying a date, event, or condition
upon which it will expire, and
d. An indication of the effective date of the authorization.
e. If signed by a personal representative, a description of his/her authority to act for the
A statement on the form that the individual may revoke the authorization in writing, and a
reference to the Privacy Notice or clear statement of the right to revoke and instructions on
how to exercise such right;
g. A statement that treatment, payment, enrollment, or eligibility may not be conditioned on
obtaining the authorization;
h. A statement about the potential for the information to be redisclosed by the recipient.
1. Black’s Law Dictionary
2. Human Rights Regulations 35-115-30
3. Virginia Code 32.1-162.16 and 32.1-162.18. Also see 54.1-2982.
Consent (or General/Simple Consent): The voluntary agreement of an individual. It can be expressed
very simply (ex. head nod), verbally, or in writing. To be voluntary, consent must be given by an individual
who is able to exercise power of choice without undue inducement or any element of fraud, force, deceit,
duress, or any form of constraint or coercion. Note that consent does not necessarily imply complete
understanding of that which is being consented to. In general, consent is implied in every agreement. Note
that the legal term “acquiescence” is conduct that may imply consent. For example, if one makes a statement
and the other does not respond negatively, acquiescence may be inferred.
Note on Authorized Representatives and Legally Authorized Representatives: These terms are often
used interchangeably, resulting in a great deal of confusion. What the terms are attempting to indicate are a) a
broad class of decision-makers, and b) a specific type of decision-maker. It is important to understand the
conceptual distinctions between these levels of surrogate decision-making.
Virginia Code Definition of a Legally Authorized Representative: This includes the following
individuals: a) a legal guardian, b) an agent named within a power-of-attorney (inc. Medical Durable of
Attorney), and c) an agent named within an advanced directive.
1. Virginia Code 32.1-162.16 and 32.1-162.18. Also see 54.1-2982.
Human Rights Definition of Legally Authorized Representative: An individual permitted by law or
under the human rights regulations to give informed consent for disclosure of information or treatment,
including medical treatment and participation in human research for an individual who lacks the mental
capacity to make these decisions.
1. Virginia Code 32.1-162.16 and 32.1-162.18.
2. Human Rights Regulation 35-115-30
“Incapacitated Person”: An adult, age 18 or older, found by the Circuit Court to be incapable of receiving
and evaluating information or responding to events, people or environment to such an extent that the
individual lacks the capacity to met his own essential health, safety needs without a guardian and or/manage
property and financial affairs without a conservator.
Substitute Decision Maker’s: Alternatives to Guardianship or Conservatorship
Power-of Attorney encompasses the following: A limited power-of-attorney makes decisions for a specific
action, a general power-of-attorney is for any action, and a durable power-of-attorney lets an individual choose who will
act if he or she is not able to act
Attorney In Fact: An individual who is an agent or representative of another, and is given authority to act
in that person’s place and name.
Personal Representative: A person who manages the affairs of another, either under a power of attorney,
or due to the incapacity of the principal, or due to the incapacity of the principal either through death,
incompetency, or infancy. For example, the executor appointed under a will of a decedant or the committee
of an incompetent.
Committee: The committee of an incompetent (person) is one who stands in the place of and acts in the
stead of an incompetent, and who is charged with full responsibility for his acts in managing the
incompetent’s affairs.
treatment/procedures. The individual can name someone who he or she trusts to make decisions should the
individual be unable to express his or her wishes (extreme psychosis, unconscious). The individual has to be
of sound mind when the document is written. There are several different types of medical directives you
must check with an attorney as states have different laws
Representative Payee: An individual appointed to take care of another person’s finances and daily living
Trust: One person manages property for the benefit of another individual. The person who manages the
property is called a trustee. The person for whom the property is managed is called the beneficiary. The trust
agreement directs how the trustee is to act. Trusts may change an individual’s right to public benefits such as
Social Security disability and Medicaid. Trusts may cause tax problems. A Lawyer should be consulted when
developing a trust.
Authorized Representative: A person permitted by the Rules and Regulation to Assure the Rights of
Individuals Receiving Services From Providers of Mental Health, Mental Retardation and Substance Abuse
Services to give informed consent for the following; treatment to include medical treatment, participation in
human research and the release of private heath information for an individual who lacks the mental capacity
Next Friend: A person whom a provider may appoint in accordance with 12 VAC 35-115-70 (B) (9) (C) to
serve as the Authorized Representative of an individual who has been determined to lack capacity to give
consent when required under the Rules and Regulation to Assure the Rights of Individuals Receiving Services
From Providers of Mental Health, Mental Retardation and Substance Abuse Services.
Judicial authorization for treatment: The individual must be either incapable of making an informed
decision and or incapable of communicating such a desire due to a physical or mental disorder and there is no
legally authorized person available to give consent. The individual is unlikely to regain capacity of making or
communicating a decision within the time required for the decision and the proposed action is in the best
interest of the individual. The court is asked to authorize treatment under 37.1-134.21 of the Code of
Two Physician Certification: VA code 54.1-2970. (SB 483) expands the medical treatment statute that
applies to incapacitated patients of state mental health and mental retardation facilities, to incapacitated
community services board consumers and to include dental treatment. Certification must be from licensed
health professionals or a licensed hospital (no liability) two-physician certification can be used when a delay
in treatment might adversely affect the recovery of an individual who has no guardian or committee, or when
an individual is receiving community mental health services from a CSB or BHA. Two physicians or dentists
document such in writing-reasonable efforts are made to advise parent or next of kin, no reasonable objection
is raised by or on behalf of the individual. (this provision only applies to the specific treatment of physical
injury or illness and not to any treatment for mental, emotional or psychological condition. Additionally, it is
not a long-term option, applies specifically to the required emergency medical treatment).
Guardianship: Appointed by Circuit Court, responsible for the affairs of an incapacitated individual
including health care, safety, habilitation, education, treatment and possibly residence. Guardianships can be
tailored to allow the person to retain the ability to give consent in areas where capacity exists.
Conservator: Appointed by Circuit Court, responsible for, managing the estate and financial affairs of an
incapacitated individual.
SAMPLE PETITIONS FOR JUDICIAL AUTHORIZATION FOR TREATMENT
VIRGINIA: IN THE GENERAL DISTRICT COURT OF _________________ COUNTY
IN RE:______________________
File No. ______________________
ORDER OF JUDICIAL AUTHORIZATION OF MEDICAL TREATMENT
THIS MATTER came on to be heard this day, upon the Petition of the ________ (person filing petition),
hereinafter “Petitioner”, for the judicial authorization of treatment of the Respondent pursuant to Section 37.1134.21 of the 1950 Code of Virginia, as amended; upon the appearance of the Petitioner, the Respondent appearing
in person, and the guardian ad litem for Respondent; and upon the sworn testimony of the witnesses heard this day
and other evidence presented to the Court, pursuant to statute.
UPON CONSIDERATION OF ALL OF WHICH, the Court finds upon clear and convincing evidence the
The Respondent, _____________________________ (“Respondent”), who is over the age of eighteen (18)
years, presently is a patient of _______. Respondent resides in ____________ County, Virginia, and is
subject to the personal jurisdiction of this court.
The Respondent presently suffers from a physical or mental disorder or impairment.
Due to said physical or mental disorder, the Respondent presently is incapable of making an informed
decision on his or her own behalf regarding the treatment or course of treatment proposed in the aforesaid
Petition, or is physically or mentally incapable of communicating such a decision.
The Respondent is unlikely to become capable of making an informed decision or of communicating an
informed decision regarding the specific treatment or course of treatment proposed in the aforesaid Petition
within the time required for such a decision.
There is no legally authorized guardian or committee available to give consent on the behalf of the
Respondent in connection with the specific treatment or course of treatment proposed in the aforesaid
The administration of the proposed treatment or course of treatment specified in the aforesaid Petition is in
the best interest of the Respondent.
The Court further finds that the proposed treatment or course of treatment as specified in the Petition is not
contrary to the Respondent’s religious belief or basic values.
The Respondent is/is not subject to an Order of involuntary commitment for in-patient or outpatient treatment
pursuant to Section 37.1-67.3. If subject to an Order, said Order was entered on ______________.
Restraint and/or transportation of the Respondent is/is not necessary to the provision of treatment authorized
by this Order.
The Court further finds as follows: ______________________________________
THEREFORE, the following is the ORDER of the Court this day:
(A) The Court hereby authorizes the administration of the following treatment or course of treatment to the
Order:________________________________________________________________________________________
and such related examinations, tests, or services as are reasonably related to the treatment authorized hereunder.
Any antipsychotic medication expressly authorized by the Order shall not be administered for a period to
exceed one hundred eighty (180) days from the date of this Order.
Any electroconvulsive therapy expressly authorized by this Order shall not be administered for a period to
exceed sixty (60) days from the date of this Order.
The Respondent’s treating physician, __________________________________, shall review and
document the appropriateness of the continued administration of any antipsychotic medications authorized by this
Order not less frequently than every thirty (30) days from the date of this Order.
The Respondent’s treating physician,_____________________, or the Petitioner shall report, in writing, to
the Court and to the Respondent’s attorney,_______________________, any change in Respondent’s condition
resulting in probable restoration or development of the Respondent’s capacity to make and to communicate an
informed decision prior to completion of the authorized treatment and related services, or any change in
circumstances regarding the authorized treatment or related services which may indicate that such authorization as
provided in this Order is no longer in the Respondent’s best interests.
Copies of this Order shall be provided to the Petitioner, the Respondent, the Respondent’s attorney, and the
Respondent’s next of kin.
ENTERED this _____ day of _______________, __________.
JUDGE/SPECIAL JUSTICE
IN RE:_________________
File No. __________
PETITION FOR AUTHORIZATION OF TREATMENT
PURSUANT TO VIRGINIA CODES 37.1-134.21
Comes now ______ (hereinafter “Petitioner”), pursuant to Virginia Code Section 37.1-134.21, and petitions
this Court to authorize a course of medical treatment to _________________, an incapacitated person (hereinafter
“Respondent”). In support of this Petition, the Petitioner states as follows:
1. The Respondent resides in ________________________, with an address of_______
______________________, _________________, ___________, ________. His/her Social Security Number is
______-____-______, and his/her date of birth is ____________, ______. His/her native language is __________.
3. Due to a physical or mental disorder, the Respondent is incapable of making an informed decision regarding a
specific course of treatment for his/her medical condition. Particularly, the Respondent is unable to understand the
nature, extent or probable consequences of the requested treatment, and is unable to make a rational evaluation of
the risks and benefits of the requested treatment as compared with the risks and benefits of alternatives to that
THIS IS A NORTHWESTERN COMMUNITY SERVICES TRAINING AND REFERENCE GUIDE . IT SHOULD
NOT BE SUBSTITUTED FOR SOUND LEGAL ADVICE. CONSULT AN ATTOR NEY WHE NEVER POSS IB LE. FOR
MORE INFORM ATION, CO NTAC T THE NWCS OFFIC E FOR QUALITY ASSUR A NCE. REVIS ION 3/03
4. In addition, the Respondent is unlikely to become capable of making an informed decision within the
time required for decision.
5. The nature, type and extent of Respondent’s incapacity, including its attending, specific functional
impairments, is as follows:________________________________________________________
6. Petitioner requests authorization to provide medical treatment to Respondent as follows:
7. Petitioner represents that the requested treatment is in the best interest of the patient. Further, Petitioner
is not aware that the proposed treatment would be contrary to the Respondent’s religious beliefs or basic
8. The Petitioner does/does not (choose one) request authority to use either chemical or physical restraints,
as may be necessary for provisions of the services requested above.
9. The Petitioner does/does not (choose one) request authority to transport the Respondent, as may be
necessary for provisions of the services requested above.
10. The next of kin of the Respondent is: __________________________________, and their residential
address is _____________________________________.
11. To the best of Petitioner’s knowledge, Respondent has no legally authorized guardian, committee, or
other legally authorized person available to give consent.
12. Petitioner requests the appointment of a guardian ad litem to represent Respondent’s interests, and to
protect his/her interest at the hearing required under Virginia Code Section 37.1-134.21(E).
13. The undersigned is a representative of _____________, is directly involved in providing health care
services to the Respondent, and is familiar with the Respondent’s physical and mental condition.
WHEREFORE, ______(petitioner) respectfully requests that this Court enter and order pursuant
to Virginia Code Section 37.1-134.21 to provide a course of medical treatment as set forth herein.
Name of Petitioner/Agency
Subscribed and sworn to before me, a Notary Public in and for the jurisdiction aforesaid, on this
day of _____________, 2001, by
We hereby certify that we have hand-delivered a copy of this Petition to Respondent and to the
Respondent’s next-of-kin, as identified herein, on this _____ day of __________, 2001.
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