Source: https://www.riigiteataja.ee/en/eli/ee/504022016003/consolide/current
Timestamp: 2019-11-17 08:44:23
Document Index: 659208406

Matched Legal Cases: ['§ 1113', '§ 1114', '§ 10', '§ 631', '§ 25', '§ 26', '§ 43', '§ 55', '§ 63', '§ 41', '§ 631', '§ 599', '§ 1113', '§ 1114', '§ 1113']

§ 1113 Return of paper files
§ 1114 Destruction of paper files
21.02.2017 RT I, 10.03.2017, 1 20.03.2017, partially 30.09.2017
[Repealed - RT I, 20.04.2017, 1 - entry into force 15.01.2018]
(1) In order to enter a non-profit association in the register, the management board of the non-profit association shall submit an petition which sets out the information specified in § 10 of this Act and is signed by all members of the management board. The following shall be appended to the petition:
11) address of the location of the management board if it is in a foreign state;
21) address of the location of the management board if it is in a foreign state;
51) the name or business name, personal identification code or registry code of the contact person specified in § 631 of the Commercial Code and the Estonian address for the service of declarations of intent addressed to the non-profit association and the procedural documents of the non-profit association;
(3) [Repealed - RT I, 20.04.2017, 1 - entry into force 15.01.2018]
(1) After the end of a financial year, the management board shall prepare the annual report pursuant to the procedure provided for in the Accounting Act. The annual report shall be approved and executed pursuant to the provisions of § 25 of the Accounting Act.
[RT I, 30.12.2015, 4 - entry into force 01.02.2016]
(2) The management board shall submit the approved report to the general meeting. If a non-profit association has an auditor or revision committee, the sworn auditor's report or the opinion of the revision committee shall be appended to the report.
(4) [Repealed - RT I, 30.12.2015, 4 - entry into force 01.02.2016]
(11) The warning specified in subsection (1) of this section shall not be signed digitally, instead the digital seal of the registration department of Tartu County Court shall be added to it.
(1) A non-profit association is dissolved by a court ruling at the request of the minister responsible for the area or another interested person:
(1) The liquidators shall deposit the documents of a non-profit association to a liquidator, a person maintaining an archive or another trustworthy person. If the liquidators have not appointed a depositary of documents, a court shall appoint one if necessary. The documents shall be deposited in Estonia.
(1) Immediately after a merger has been entered on the registry card of the acquiring non-profit association, the acquiring non-profit association shall publish a merger notice to the creditors of the acquired non-profit associations in the publication Ametlikud Teadaanded, informing them of the possibility to submit, within six months after the publication of the notice, their claims to the acquiring non-profit association in order to receive a security.
(1) A merger shall be entered on the registry card of the acquiring non-profit association if it is entered on the registry cards of all non-profit associations being acquired. An entry on the registry card of a non-profit association being acquired shall indicate that the merger is deemed to be effected as of its entry on the registry card of the acquiring non-profit association.
(2) The petitions related to merger shall be joined in one proceeding.
(1) The assets (rights and obligations) of a non-profit association being acquired transfer to the acquiring non-profit association as of entry of the merger on the registry card of the acquiring non-profit association. After entry of a merger on the registry card of the acquiring non-profit association, entries regarding the transfer of assets shall be made in the land register and movable property registers on the basis of a petition of the acquiring non-profit association.
(2) A non-profit association being acquired shall be deemed to be dissolved as of entry of the merger on the registry card of the acquiring non-profit association. The registrar shall delete the non-profit association being acquired from the register.
(3) The members of a non-profit association being acquired become members of the acquiring non-profit association as of entry of the merger on the registry card of the acquiring non-profit association.
(4) A merger shall not be contested after its entry on the registry card of the acquiring non-profit association.
(6) The limitation period for a claim specified in subsection (5) of this section shall be five years from entry of the merger on the registry card of the acquiring non-profit association.
(6) The management boards of merging non-profit associations shall submit a joint petition for entry of the new non-profit association in the register.
(1) A division shall be entered on the registry card of the non-profit association being divided if it is entered on the registry cards of all recipient non-profit associations. Entries on the registry cards of the recipient non-profit associations shall indicate that the division is deemed to be effected as of its entry on the registry card of the non-profit association being divided.
(2) The petitions related to division shall be joined in one proceeding.
(1) All assets of a non-profit association being divided or, upon separation, the separated assets pursuant to the distribution prescribed in the division agreement, transfer to the recipient non-profit associations as of entry of the division on the registry card of the non-profit association being divided. After entry of a division on the registry card of the non-profit association being divided, entries regarding the transfer of assets shall be made in the land register and movable property registers on the petition of the recipient non-profit association.
(2) Upon division, a non-profit association being divided is dissolved as of entry of the division on the registry card of the non-profit association being divided. The registrar shall delete the non-profit association being divided from the register.
(3) The members of a non-profit association being divided become members of the recipient non-profit associations pursuant to the division agreement as of entry of the division on the registry card of the non-profit association being divided.
(5) A division shall not be contested after its entry on the registry card of the non-profit association being divided.
(1) Non-profit associations participating in division are solidarily liable for the obligations of the non-profit association being divided which arise before entry of the division on the registry card of the non-profit association being divided. In relations between solidary debtors, only persons to whom obligations are assigned by the division agreement are obligated persons.
(2) A non-profit association participating in division to which obligations are not assigned by the division agreement is liable for the obligations of the non-profit association being divided if the due date for their fulfilment arrives within five years after entry of the division on the registry card of the non-profit association being divided.
(3) Immediately after a division has been entered on the registry card of the non-profit association being divided, the non-profit association participating in the division shall publish a division notice to the creditors of the non-profit associations participating in the division in the publication Ametlikud Teadaanded, informing them of the possibility to submit, within six months after the publication of the notice, their claims in order to receive a security.
(6) The limitation period for a claim specified in subsection (5) of this section shall be five years from entry of the division on the registry card of the non-profit association being divided.
(1) The controller of the non-profit associations and foundations register is the Ministry of Justice and the processors are the registration department of Tartu County Court and the Centre of Registers and Information Systems.
(2) The non-profit associations and foundations register is a database belonging to the state information system and the purpose of the maintenance thereof is to collect, preserve and disclose information on non-profit associations and foundations located in Estonia. The non-profit associations and foundations register shall be maintained by the registration department of Tartu County Court (hereinafter registrar).
Subsections 22 (4) and (6), §§ 26, 27, 32 and 321, subsections 33 (11), (12), (4)–(10), (13) and (14), §§ 43–46, 50 and 52, subsections 53 (1)–(3), §§ 55, 56, 58, subsections 59 (5)-(7), §§ 63, 631, 66–71 and 5111, and subsections 541 (11) and (4) of the Commercial Code apply to the register.
[RT I, 19.03.2019, 2 - entry into force 29.03.2019]
(2) At the request of a person, a notary shall issue a certificate attesting that an entry has not been amended or that a particular entry is not in the register.
(3) Registry data and files are available for examination in notaries' offices or through a relevant website. Certified printouts from the register can be obtained from notaries' offices.
(4) A registry file may be examined by any person whose legitimate interest has been established by a notary. § 41 of the Notaries Act is applied upon refusal of examination.
(21) Documents submitted by post shall be scanned and saved in an electronic folder and returned at the request of the applicant to the address of the non-profit association by ordinary mail. Documents the return of which shall not be requested shall be destroyed after one month of the submission thereof.
(3) The annual report and documents submitted together with the report shall be submitted to the register electronically on the basis of clause 67 (4) 1) of the Commercial Code pursuant to the procedure established by the regulation of the minister responsible for the area.
(1) If by law a personal identification code must be set out in a document submitted to a registrar, the Estonian personal identification code shall be submitted to the registrar and, in the absence thereof, a foreign personal identification code or in the absence thereof the day, month and year of birth and other code substituting for the personal identification code, if it exists. In the absence of an Estonian personal identification code a foreign personal identification code shall be entered into the register. In the absence of a foreign personal identification code, the day, month and year and other code substituting for the personal identification code, if it exists, shall be entered into the register. To enter a foreign personal identification code or a code substituting for a personal identification code into the register the application of the applicant must specify the country issuing the personal identification code or the code substituting for it.
(5) The location-address of the address object of the person's residence or registered office registered in the information system of the address data system (building number and number of the part of the building, name of the traffic area or of the small place, name of the land unit, settlement, name of the city district if there are any, name of the local government and county) and the postal code shall be submitted to the registrar as the person's address. If the person is a subject of the population register, the person's residence data entered in the population register shall be entered in the register.
[RT I, 10.03.2017, 1 - entry into force 30.09.2017]
(6) The members of the management board and the liquidators of a non-profit association and the members of the management board and supervisory board and the liquidators of a foundation who are not data subjects of the population register shall also submit their address to the registrar and shall immediately communicate the changes thereof.
41) the name or business name, personal identification code or registry code of the contact person specified in § 631 of the Commercial Code and the address for the service of declarations of intent addressed to the non-profit association and the procedural documents of the non-profit association;
(15) The minister responsible for the area may, by a regulation, establish a specific procedure for carrying out compulsory dissolution specified in this section and establish the procedure for remuneration of liquidators and the maximum amounts of remuneration.
(2) [Repealed - RT I, 21.06.2014, 8 - entry into force 01.01.2015]
A registrar shall enter the beginning and end of the financial year of the non-profit associations in the register pursuant to the articles of association without a petition for entry and ruling on entry. Section 82 of this Act and the second sentence of § 599 of the Code of Civil Procedure shall not apply to the entry and a state fee shall not be charged for it.
§ 1113. Return of paper files
Any paper documents submitted before 1 April 2014 shall be returned in a registration department until 1 January 2016.
[RT I, 21.03.2014, 3 - entry into force 01.04.2014]
§ 1114. Destruction of paper files
(1) Public and registry files on paper shall be destroyed if the files have been properly digitized and the term prescribed in § 1113 of this Act for the return of the documents has expired.
(2) The procedure for digitization, return and destruction of paper files shall be established by a regulation of the minister responsible for the area.