Source: https://www.federalregister.gov/documents/2009/06/15/E9-14019/guidance-for-drug-free-workplace-requirements-financial-assistance
Timestamp: 2017-09-26 20:26:09
Document Index: 189985953

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Federal Register :: Guidance for Drug-Free Workplace Requirements (Financial Assistance)
Guidance for Drug-Free Workplace Requirements (Financial Assistance)
A Rule by the Management and Budget Office on 06/15/2009
The effective date for this final guidance is July 15, 2009.
74 FR 28149
28149-28154 (6 pages)
2 CFR 182
2 CFR 1
E9-14019
2 CFR Part 1
2 CFR Part 182
CHAPTER I—[AMENDED]
PART 182—GOVERNMENTWIDE REQUIREMENTS FOR DRUG-FREE WORKPLACE (FINANCIAL ASSISTANCE)
https://www.federalregister.gov/d/E9-14019 https://www.federalregister.gov/d/E9-14019
Start Preamble Start Printed Page 28149
The Office of Management and Budget (OMB) is issuing guidance on drug-free workplace requirements for financial assistance. The guidance conforms with the common rule that 31 Federal agencies published on November 26, 2003 and therefore makes no substantive change to Federal policies and procedures in this area. The agencies issued the common rule after resolving public comments received in response to a Notice of Proposed Rulemaking.
OMB is issuing this guidance as an administrative simplification that will streamline the policy framework for drug-free workplace requirements in two ways. First, the guidance is in a form suitable for Federal agency adoption, which will reduce the volume of Federal regulations on drug-free workplace requirements, make it easier for the affected public to use them, and make it easier and less expensive for the Federal Government to maintain them. Second, the guidance is located in the recently established title 2 of the Code of Federal Regulations (2 CFR). Locating the OMB guidance in 2 CFR will make it easier to find. As a further simplification for the public, the OMB guidance then will be in the same CFR title as the agencies' regulations that implement the guidance.
This notice also makes a minor change to the previously issued 2 CFR part 1, to conform that part with the guidance published today.
Marguerite Pridgen, Office of Federal Financial Management, Office of Management and Budget, telephone (202) 395-7844 (direct) or (202) 395-3993 (main office) and e-mail: mpridgen@omb.eop.gov.
In a Federal Register document published on September 26, 2008 [73 FR 55776], OMB proposed to issue drug-free workplace guidance for grants and cooperative agreements and make a minor conforming change to 2 CFR part 1. The proposal was the first step toward replacing a common rule that Federal agencies issued to implement the Drug-Free Workplace Act of 1988, as it applies to grants (Pub. L. 100-690, title V, subtitle D, enacted November 18, 1988). See the Supplementary Information section of the September 26, 2008, Federal Register document for more background information about the agencies' common rule, the proposed OMB guidance, title 2 of the Code of Federal Regulations in which the guidance and agency regulations will be located, and the benefits of replacing a common rule with adoptable guidance.
In response to the September 2008 proposal, OMB received one comment noting a typographical error. We therefore are finalizing the guidance as proposed, with the error corrected.
Next steps. Each Federal agency that is a signatory to the drug-free workplace common rule will issue a brief rule in its chapter of 2 CFR to adopt the OMB guidance on drug-free workplace, as required under sections 182.20 through 182.35 of the guidance. The rule will give regulatory effect to the OMB guidance for the agency's financial assistance awards and recipients. The agency also will remove the full text of the November 2003 common rule from its own CFR title. We expect to complete the process in calendar year 2010.
Authority: 31 U.S.C. 503; 31 U.S.C. 1111; 41 U.S.C. 405; Reorganization Plan No. 2 o 1970; E.O. 11541, 35 FR 10737, 3 CFR, 1966-1970, p. 939.
2. Section 1.215 is revised to read as follows:
§ 1.215
Relationship to previous issuances.
Although some of the guidance was organized differently within OMB circulars or other documents, much of the guidance in this subtitle existed prior to the establishment of title 2 of the CFR. Specifically:
Guidance in * * *
On * * *
Previously was in * * *
(a) Chapter I, part 180 Nonprocurement debarment and suspension OMB guidance that conforms with the government-wide common rule (see 60 FR 33036, June 26, 1995).
(b) Chapter I, part 182 Drug-free workplace requirements OMB guidance (54 FR 4946, January 31, 1989) and a government-wide common rule (as amended at 68 FR 66534, November 26, 2003).
(c) Chapter II, part 215 Administrative requirements for grants and agreements OMB Circular A-110.
Start Printed Page 28150
(d) Chapter II, part 220 Cost principles for educational institutions OMB Circular A-21.
(e) Chapter II, part 225 Cost principles for State, local, and Indian tribal governments OMB Circular A-87.
(f) Chapter II, part 230 Cost principles for non-profit organizations OMB Circular A-122.
3. Part 182 is added to Chapter I, to read as follows:
How is this part organized?
What must a Federal agency do to implement the guidance?
What must a Federal agency address in its implementation of the guidance?
Where does a Federal agency implement the guidance?
By when must a Federal agency implement the guidance?
How is the guidance maintained?
How is this part written?
What do subparts A through F of this part do?
Are any of my Federal assistance awards exempt from this part?
What must I do to comply with this part?
What must I include in my drug-free workplace statement?
To whom must I distribute my drug-free workplace statement?
What must I include in my drug-free awareness program?
By when must I publish my drug-free workplace statement and establish my drug-free awareness program?
How and when must I identify workplaces?
What must I do to comply with this part if I am an individual recipient?
What are my responsibilities as an agency awarding official?
How are violations of this part determined for recipients other than individuals?
How are violations of this part determined for recipients who are individuals?
What actions will the Federal Government take against a recipient determined to have violated this part?
Criminal drug statute.
182.635
Federal agency or agency.
Authority: 41 U.S.C. 701, et seq.
§ 182.5
This part provides Office of Management and Budget (OMB) guidance for Federal agencies on the portion of the Drug-Free Workplace Act of 1988 (41 U.S.C. 701-707, as amended) that applies to grants. It also applies the provisions of the Act to cooperative agreements and other financial assistance awards, as a matter of Federal Government policy.
§ 182.10
This part is organized in two segments.
(a) Sections 182.5 through 182.40 contain general policy direction for Federal agencies' use of the uniform policies and procedures in subparts A through F of this part.
(b) Subparts A through F of this part contain uniform governmentwide policies and procedures for Federal agency use to specify the—
(1) Types of awards that are covered by drug-free workplace requirements;
(2) Drug-free workplace requirements with which a recipient must comply;
(3) Actions required of an agency awarding official; and
(4) Consequences of a violation of drug-free workplace requirements.
§ 182.15
This part provides OMB guidance only to Federal agencies. Publication of this guidance in the Code of Federal Regulations does not change its nature—it is guidance and not regulation. Federal agencies' implementation of the guidance governs the rights and responsibilities of other persons affected by the drug-free workplace requirements.
§ 182.20
To comply with the requirement in Section 41 U.S.C. 705 for Governmentwide regulations, each Federal agency that awards grants or cooperative agreements or makes other financial assistance awards that are subject to the drug-free workplace requirements in subparts A through F of the guidance must issue a regulation consistent with those subparts.
§ 182.25
Each Federal agency's implementing regulation:
(a) Must establish drug-free workplace policies and procedures for that agency's awards that are consistent with the guidance in this part. When adopted by a Federal agency, the provisions of the guidance have regulatory effect for that agency's awards.
(b) Must address some matters for which the guidance in this part gives the agency discretion. Specifically, the regulation must—
(1) State whether the agency:
(i) Has a central point to which a recipient may send the notification of a conviction that is required under § 182.225(a) or § 182.300(b); or
(ii) Requires the recipient to send the notification to the awarding official for each agency award, or to his or her official designee.
(i) State that the agency head is the official authorized to determine under § 182.500 or § 182.505 that a recipient has violated the drug-free workplace requirements; or
(ii) Provide the title of the official designated to make that determination.
(c) May also, at the agency's option, identify any specific types of financial Start Printed Page 28151assistance awards, in addition to grants and cooperative agreements, to which the Federal agency makes this guidance applicable.
§ 182.30
Each Federal agency that awards grants or cooperative agreements or makes other financial assistance awards that are subject to the drug-free workplace guidance in this part must issue a regulation implementing the guidance within its chapter in subtitle B of this title of the Code of Federal Regulations.
§ 182.35
Federal agencies must submit proposed regulations to the OMB for review within nine months of the issuance of this part and issue final regulations within eighteen months of the guidance.
§ 182.40
The OMB publishes proposed changes to the guidance in the Federal Register for public comment, considers comments with the help of appropriate interagency working groups, and then issues any changes to the guidance in final form.
§ 182.100
(a) This part uses a “plain language” format to make it easier for the general public and business community to use and understand. The section headings and text, often in the form of questions and answers, must be read together.
(b) Pronouns used within this part, such as “I” and “you,” change from subpart to subpart depending on the audience being addressed.
§ 182.105
This part uses terms that have special meanings. Those terms are defined in subpart F of this part.
§ 182.110
Subparts A through F of this part specify standard policies and procedures to carry out the Drug-Free Workplace Act of 1988 for financial assistance awards.
§ 182.115
(1) A recipient of a Federal assistance award (see definitions of award and recipient in §§ 182.605 and 182.660, respectively); or
(2) A Federal agency awarding official.
If you are * * *
See subparts * * *
(3) a Federal agency awarding official A, D and E.
§ 182.120
This part does not apply to any award to which the agency head, or his or her designee, determines that the application of this part would be inconsistent with the international obligations of the United States or the laws or regulations of a foreign government.
§ 182.125
This part will affect future contract awards indirectly if you are debarred or suspended for a violation of the requirements of this part, as described in § 182.510(c). However, this part does not apply directly to procurement contracts. The portion of the Drug-Free Workplace Act of 1988 that applies to Federal procurement contracts is carried out through the Federal Acquisition Regulation in chapter 1 of Title 48 of the Code of Federal Regulations (the drug-free workplace coverage currently is in 48 CFR part 23, subpart 23.5).
§ 182.200
(1) Publish a drug-free workplace statement and establish a drug-free awareness program for your employees (see §§ 182.205 through 182.220); and
(2) Take actions concerning employees who are convicted of violating drug statutes in the workplace (see § 182.225).
(b) Second, you must identify all known workplaces under your Federal awards (see § 182.230).
§ 182.205
§ 182.210
You must require that a copy of the statement described in § 182.205 be given to each employee who will be engaged in the performance of any Federal award.
§ 182.215
§ 182.220
If you are a new recipient that does not already have a policy statement as described in § 182.205 and an ongoing Start Printed Page 28152awareness program as described in § 182.215, you must publish the statement and establish the program by the time given in the following table:
If * * *
(c) you believe there are extraordinary circumstances that will require more than 30 days for you to publish the policy statement and establish the awareness program may ask the agency awarding official to give you more time to do so. The amount of additional time, if any, to be given is at the discretion of the awarding official.
§ 182.225
(a) First, you must notify Federal agencies if an employee who is engaged in the performance of an award informs you about a conviction, as required by § 182.205(c)(2), or you otherwise learn of the conviction. Your notification to the Federal agencies must—
(b) Second, within 30 calendar days of learning about an employee's conviction, you must either-
§ 182.230
(a) You must identify all known workplaces under each agency award. A failure to do so is a violation of your drug-free workplace requirements. You may identify the workplaces—
(1) To the agency official that is making the award, either at the time of application or upon award; or
(2) In documents that you keep on file in your offices during the performance of the award, in which case you must make the information available for inspection upon request by agency officials or their designated representatives.
(c) If you identified workplaces to the agency awarding official at the time of application or award, as described in paragraph (a)(1) of this section, and any workplace that you identified changes during the performance of the award, you must inform the agency awarding official.
§ 182.300
As a condition of receiving a Federal agency award, if you are an individual recipient, you must agree that—
(3) To the Federal agency awarding official or other designee for each award that you currently have, unless the agency designates a central point for the receipt of the notices, either in the award document or its regulation implementing the guidance in this part. When notice is made to a central point, it must include the identification number(s) of each affected award.
§ 182.400
As a Federal agency awarding official, you must obtain each recipient's agreement, as a condition of the award, to comply with the requirements in—
§ 182.500
A recipient other than an individual is in violation of the requirements of this part if the agency head or his or her designee determines, in writing, that—
§ 182.505
An individual recipient is in violation of the requirements of this part if the agency head or his or her designee determines, in writing, that—
Start Printed Page 28153
§ 182.510
If a recipient is determined to have violated this part, as described in § 182.500 or § 182.505, the agency may take one or more of the following actions—
(c) Suspension or debarment of the recipient under the agency's regulation implementing the OMB guidance on nonprocurement debarment and suspension (2 CFR part 180), for a period not to exceed five years.
§ 182.515
The agency head may waive with respect to a particular award, in writing, a suspension of payments under an award, suspension or termination of an award, or suspension or debarment of a recipient if the agency head determines that such a waiver would be in the public interest. This exception authority cannot be delegated to any other official.
§ 182.605
Award means an award of financial assistance by a Federal agency directly to a recipient.
(2) A block grant or a grant in an entitlement program, whether or not the grant is exempted from coverage under the Governmentwide rule that implements OMB Circular A-102 (for availability of OMB circulars, see 5 CFR 1310.3) and specifies uniform administrative requirements.
§ 182.610
§ 182.615
§ 182.620
Cooperative agreement means an award of financial assistance that, consistent with 31 U.S.C. 6305, is used to enter into the same kind of relationship as a grant (see definition of grant in § 182.650), except that substantial involvement is expected between the Federal agency and the recipient when carrying out the activity contemplated by the award. The term does not include cooperative research and development agreements as defined in 15 U.S.C. 3710a.
§ 182.625
§ 182.630
Debarment means an action taken by a Federal agency to prohibit a recipient from participating in Federal Government procurement contracts and covered nonprocurement transactions. A recipient so prohibited is debarred, in accordance with the Federal Acquisition Regulation for procurement contracts (48 CFR part 9, subpart 9.4) and agency regulations implementing the OMB guidance on nonprocurement debarment and suspension (2 CFR part 180, which implements Executive Orders 12549 and 12689).
§ 182.635
§ 182.640
§ 182.645
§ 182.650
§ 182.655
§ 182.660
§ 182.665
§ 182.670
Suspension means an action taken by a Federal agency that immediately prohibits a recipient from participating in Federal Government procurement contracts and covered nonprocurement transactions for a temporary period, pending completion of an investigation and any judicial or administrative proceedings that may ensue. A recipient so prohibited is suspended, in Start Printed Page 28154accordance with the Federal Acquisition Regulation for procurement contracts (48 CFR part 9, subpart 9.4) and agency regulations implementing the OMB guidance on nonprocurement debarment and suspension (2 CFR part 180, which implements Executive Orders 12549 and 12689). Suspension of a recipient is a distinct and separate action from suspension of an award or suspension of payments under an award.
[FR Doc. E9-14019 Filed 6-12-09; 8:45 am]