Source: http://www.docstoc.com/docs/81091854/UPS
Timestamp: 2015-05-29 08:22:40
Document Index: 124534179

Matched Legal Cases: ['art 1', 'art 2', 'art 3', 'art 4', 'art 2', 'art 3', 'art 1', 'ART 1', 'art 1', 'art 2', 'art 2', 'art 3', 'art 3', 'art 1', 'ART 2', 'ART 3', 'ART 4']

UPS by liuqingyan
81091854
Supply, Installation, Commissioning
Electrical Panel and Online UPS
Procurement Reference No: CITS 06/11
R&#233;duit
Tel No. : (230) 403 7400
Fax No. : (230) 454 9642
Email: registrar@uom.ac.mu
Web: http://www/uom.ac.mu
Letter of Invitation……………………………………………………………… 2
Part 1 - Quotation Procedures……………………………………….          3
Section I. Instructions to Bidders…………………………………………….. 3
Section II. Quotation Submission Sheet…………………………………….. 7
Part 2 - Statement of Requirements………………………………..                        9
Section III. List of Goods, Price Schedule and Product Details……………..   9
Section IV. Technical Specification Sheet ………………………….............       23
Part 3 - Contract …………..…………………………………………....                            46
Section V. Contract Agreement and General Conditions of Contract……….    46
Section VI. Special Conditions of Contract…………………………………                 46
Part 4 - Schedules……………………………………………………….. 48
Schedule 1: Performance Security (Bank Guarantee)…………………………. 48
Schedule 2: Quotation Schedule Checklist…………………………………..                 49
VICE-CHANCELLOR                                                         REGISTRAR
Professor K R M Morgan                                                  Mrs S R Issur-Goorah
BSc (Hons), PhD (Edin.), CITP, MBCS, MBPsS                              BA(Hons),DipSocAdmin, MA (Lond.)
Procurement Ref. No.: CITS 06/11
Invitation of bids for the Supply, Installation, Commissioning and Support
of Electrical Panel and Online UPS
The University of Mauritius invites you to submit your best quote for the items described in
detail in Part 2: Statement of Requirements.
Any resulting contract shall be subject to the terms and conditions detailed in Part 3: Contract.
Any query should be addressed to: The Registrar
Tel No.: (230) 403 7400
Fax No.: (230) 454 9642
Email:   registrar@uom.ac.mu
Please prepare and submit your bid in accordance with the instructions in Part 1: Bidding
Procedures, or inform the undersigned if you will not be submitting a bid.
C. SHIM NG MIN
Quotation Committee
PART 1: QUOTATION PROCEDURES
1.   Preparation of Quotations
You are requested to quote for the items by completing, signing and returning:
(a)    the Quotation Submission Sheet in this Part 1;
(b)    the List of Goods, Price Schedule and Product Details in Part 2; and
(c)    the Specification and Compliance Sheet in Part 2;
You are advised to carefully read the complete Request for Quotations document,
including the Special Conditions of Contract in Part 3, before preparing your quotation.
The standard forms in this document may be retyped for completion but the Bidder is
responsible for their accurate reproduction.
2.   Validity of Quotations
The quotation validity required is ninety (90) days from the date of submission deadline.
3.   Pre-bid Meeting
A Pre-bid meeting with potential bidders will be held on Wednesday 16 March 2011 at
1.30 p.m. in Council &amp; Senate Room, 7th Floor, Tower Block, New Academic Complex,
R&#233;duit.
4.   Sealing and Marking of Quotations
Quotations should be sealed in a single envelope, clearly marked with the Procurement
Reference Number and the Bidder’s name at the back of the envelope and addressed to
the Public Body. Envelopes should be sealed in such a manner that opening and resealing
cannot be achieved undetected.
5.   Submission of Quotations
Quotations should be deposited in the Tender Box located at Registry [Room 7.22],
Central Administration, 7th Floor, Tower Block, New Academic Complex,
University of Mauritius, R&#233;duit, not later than Thursday 31 March 2011 at 1.30
p.m. at the latest. Late quotations will be rejected.
Bids received by fax or e-mail will not be considered.
6.   Opening of Quotations
Quotations will be opened internally by the University of Mauritius. Where quotations
received are for value of Rs. 1 Million and above, a record of the Quotation Opening
stating the name of the bidders and the amount quoted by them will be put on the Notice
Board of the Public Body within one working day of the Opening.
7.    Evaluation of Quotations
The evaluation of quotations will be done in accordance with the Technical Compliance
Selection methodology as detailed below:
(a)    preliminary examination to determine compliance with the requirements of this
(b)    detailed evaluation to determine commercial and technical responsiveness; and
(c)    technical &amp; financial comparison of quotations to determine the best evaluated
Quotations failing stages (a) and (b) above will be eliminated and not considered in
8.    Eligibility Criteria
To be eligible to participate in this bid exercise, you should:
(a)   have the legal capacity to enter into a contract;
(b)   not be insolvent, in receivership, bankrupt, subject to legal proceedings for any of
these circumstances or in the process of being wound up;
(c)   not have had your business activities suspended;
(d)   have fulfilled your obligations to pay taxes and social security contributions;
(e)   not have a conflict of interest in relation to this procurement requirement;
(f)   not be subject to suspension or debarment by the Procurement Policy Office; and
(g)   not have been convicted for an offence involving fraud, corruption or dishonesty.
9.    Technical Criteria
The Specification and Compliance Sheet details the minimum specification of the goods
required. The goods offered must meet this specification, however additional marks will
be given for exceeding the specification.
10.   Currency of Quotation
Quotations should be priced in Mauritian Rupees only.
11.   Bid-Securing Declaration
The Bidder shall subscribe to a Bid Securing Declaration in the Quotation Submission
Sheet as part of his Bid.
12.   Best Evaluated Bid
12.1   The Purchaser shall evaluate each bid that has been determined, up to this stage of the
evaluation, to be substantially responsive.
12.2   The Evaluated Bid Price for each responsive bid will also include all Recurrent costs,
the cost of inland delivery of the Products (if any), and the cost of all Services required
in the Bidding Documents.
12.3   The Evaluated Bid Price (C) is calculated as the sum of the adjusted total Bid Price (P)
and the Net Present Value of the Recurrent Costs (R), using the following formula:
N      Rx
C = P+ ∑
x = 1 (1 + I )
P =      total Bid Price
I =      interest rate for Net Present Value from the Bid Data Sheet
Rx =     total Recurrent Costs for 5 year
N =      5 years of Recurrent Costs
x =      index representing each of the N years, in turn
12.4   The Purchaser’s evaluation of bids will take into account and     technical factors. A
Bid Score (S) will be calculated for each responsive bid using the following formula,
which weights the Evaluated Bid Price and the total Technical Points awarded to the
C min       T
S=         &#215;X+       &#215;Y
C        T max
C       =      Evaluated Bid Price
Cmin           =       the lowest of all Evaluated Bid Prices
T       =      the total Technical Points for the bid
Tmax     =      the maximum Technical Points awarded to any responsive bid
X        =      0.5
Y        =      0.5
The highest responsive Bid Score is eligible and substantially responsive to the
commercial and technical requirements of the University of Mauritius and shall be
recommended for award of contract.
13.   Award of Contract
Award of contract shall be by issue of a Purchase Order/Letter of Acceptance in
accordance with Part 3: Contract.
14.   Rights of the University of Mauritius
The University of Mauritius reserves the right:
(a)    to split the contract as per the best evaluated cost per item, and
(b)    to accept or reject any bid or to cancel the bidding process and reject all bids at
any time prior to contract award.
Section II. Quotation Submission Sheet
(to be completed by Bidders)
[Complete this form with all the requested details and submit it as the first page of your quotation with the
documents requested above attached. Ensure that your quotation is authorised in the signature block below. A
signature and authorisation on this form will confirm that the terms and conditions of this RFQ prevail over any
attachments. If your quotation is not authorised, it may be rejected.]
Quotation Addressed to                   The Chairperson
Procurement Reference Number:            CITS 06/11
Supply, Installation, Commissioning and Support of Electrical
Subject of Procurement:                  Panel and Online UPS
We offer to supply the items listed in the attached List of Goods, Price and Product Details
Schedule and in the Specification and Compliance Sheet, in accordance with the terms and
conditions stated in your Request for Quotations referenced above.
We confirm that we are eligible to participate in this Bid Exercise and meet the eligibility criteria
specified in Part 1: Quotation Procedures of your Request for Quotations.
We undertake to abide by the Conduct for Bidders and Suppliers as provided under section 52 of
Public Procurement Act 2006 during the procurement process and the execution of any resulting
We have read and understood the content of the Bid Securing Declaration (BSD) attached hereto
and subscribe fully to the terms and conditions contained therein. We further understand that this
subscription shall be construed as a Bid Securing Declaration which could lead to
disqualification on the grounds mentioned in the BSD.
The validity period of our Bid is _______________ days from the date of the submission
We confirm that the prices quoted in the List of Goods, Price Schedule and Product Details are
fixed and firm for the duration of the validity period and will not be subject to revision or
The delivery period offered is _______________ days from date of issue of Purchase Order/
Quotation Authorised By:
Signature:             ________________________              Name:
Position:           ________________________ Date:
Authorised for and on behalf of:                             (DD/MM/YY)
Company             ___________________________________________________________
Tax Account No.:
Address:               ___________________________________________________________
By subscribing to the undertaking in Bid Submission Form:
I/We* accept that I/we* may be disqualified from bidding for any contract with any Public Body
for the period of time that may be determined by the Procurement Policy Office under section 35
of the Public Procurement Act, if I am/we are* in breach of any obligation under the bid
conditions, because I/we*:
(a) have modified or withdrawn my/our* Bid after the deadline for submission of bids
during the period of bid validity specified by the Bidder in the Letter of Bid; or
(b) have refused to accept a correction of an error appearing on the face of the Bid; or
(c) having been notified of the acceptance of our Bid by the University of Mauritius
during the period of bid validity, (i) have failed or refused to execute the Contract, if
required, or (ii) have failed or refused to furnish the Performance Security, in
accordance with the Instructions to Bidders.
I/We* understand this Bid Securing Declaration shall cease to be valid (a) in case I/we am/are
the successful bidder, upon our receipt of copies of the contract signed by you and the
Performance Security issued to you by me/us ; or (b) if I am/we are* not the successful Bidder,
upon the earlier of (i) the receipt of your notification of the name of the successful Bidder; or (ii)
thirty days after the expiration of the validity of my/our* Bid.
In case of a Joint Venture, all the partners of the Joint Venture shall be jointly and severally
PART 2: STATEMENT OF REQUIREMENTS
Section III. List Goods, Price Schedule and Product Details
2.0   Project Overview
This specification covers the supply, delivery, installation, testing and commissioning of
a continuous duty, either 30 KVA (Option 1) or 40 KVA (Option 2) Uninterruptible
Power Supply (UPS) system with 3 phase input and 3 phase output complete with
maintenance-free sealed battery. In the event of an emergency, the UPS system shall be
able to supply at least 10 minutes of clean and regulated uninterruptible power at 90%
load. Only “True On Line” technology, also called Voltage Frequency Independent
Operation with By-pass (VFI), following the EN-50091 standard, will be accepted.
Bidders may quote for either Option 1 or Option 2 or both. Moreover, bidders may
provide different alternatives for each option if applicable.
Within the scope of this project, the supplier is also required to re-structure the electrical
cabling for the server room as described in the sections below. A desired setup has been
provided. However, bidders may propose an alternate / better setup which would
acceptable to UoM. In the event the electrical panel implementation largely exceeds the
estimated budget for the project, the University may choose not to proceed with the
electrical panel installation and use the existing panels with minor modification.
The following modules/options (fully compatible with the UPS proposed) shall be quoted
with the UPS if not already inbuilt in the UPS. The University may opt to purchase these
modules/options:
(i) SNMP Network Adapter
An SNMP adaptor shall provide communications interface between the UPS
module and SNMP compatible network management systems .This capability
shall allow the UPS to be monitored remotely over an IP based network.
(ii) Environmental Monitoring
Sensors for measuring temperature and humidity of the room where the UPS is
installed. This information shall be accessible via the LAN.
(iii)GSM Modem
A GSM Modem/Gateway system for sending SMS alerts to at least 7 users with at
least 1 escalation level. SMS must be sent to configured numbers in case of power
failure and restoration or any other event affecting the UPS operation. All
interface cards to be included by successful supplier between UPS and GSM
Modem. The University will only ensure the supply of a SIM Card.
(iv) Water leak detection system
A water leak detection system to be installed in the server room and its status
shall be monitored over the LAN.
(v) Software
UPS software must be provided for smooth operating system shutdown across
mixed platform. A list of OS shutdown supported must be provided. After
initiating shut down of servers, the UPS should optionally power off.
Apart from the UPS shutdown software, Centralised Power Management software to be
supplied and installed to monitor status of all IP based devices within the Local Area
2.1   Power Panel &amp; UPS Installation Requirements
The bidder must supply, deliver, install and commission all equipment/components
required for the complete installation of the UPS and power panel. Quotation should be
attached for any additional materials/hardware proposed for the system to be operational.
The bid submission shall provide comprehensive details to show compliance to the
specifications and shall include a full set of descriptive and technical literature on the
equipment and system proposed, functions description and installation drawings. Bidders
shall also include their company profile and state where such systems have been
previously implemented in Mauritius with their expertise.
The bidder shall delivery, install, configure and commission the system proposed. The
University shall not be required to make any modifications to the system to get the
system operational.
2.2   Bidder Eligibility Criteria
Bidders must meet the following eligibility requirements:
(i) The bidder should have a minimum of 4 years’ experience in Heavy Duty UPS
installation in any large organisation in Mauritius;
(ii) The bidder may subcontract electrical installation. In such a case, the name and
contact details of a single contact person shall be provided to UoM for the whole
project. The successful bidder will be responsible for ensuring that their
contractor will provide the expected service;
(iii)The bidder/ subcontractor should have at least 4 years’ experience in installation
of Electrical System;
(iv) The bidder should have qualified professional staff for deployment in the project;
(v) The bidder should have proven capabilities for giving complete support; and
(vi) The bidder should have a sound financial background.
Bidders should provide documentary evidence in respect of the above (as applicable).
2.3    Re-designing the Electrical Panel in the Server Room
The main objective of the new electrical panel setup is to ensure that UoM’s critical IT
system will remain operational for a certain period of time in case of power failure at any
point of distribution. i.e. CEB, generator and/or UPS.
Bidders may propose an alternate/better solution based on the requirements. Bidders are
advised to liaise with the CITS helpdesk (email: helpdesk@uom.ac.mu, Tel. No.:
4037767/69) to schedule a site visit prior to submitting their proposal.
A power panel for servers and the generator connection already exists as shown in Figure
1 (page 12). The successful bidder is not expected to intervene on these. The new power
panel should be setup to provide the circuit shown in Figure 2 (see page 13). All
breakers/electrical components and cables must be neatly installed in a new electrical
panel and cable tray respectively. The supply of all electrical components and cables are
included within the scope of the project and must be clearly quoted by the bidder.
The successful bidder must discuss their proposed electrical circuit with UoM technical
team before implementation. In the event the proposed electrical circuit does not meet the
requirements of the university, the successful bidder would be required to modify the
circuit to the satisfaction of the University. A written acceptance/approval from
CITS/Services Section should be obtained before proceeding with the installation.
Section 2.6 - 2.8 of this document describes the different scenarios in case there is a
power failure during normal operation.
2.5     UoM desired circuit diagram for the new electrical setup
At least 25 mm 4 core                      250 Amp MCCB 4 poles,
armoured cable                              415V – to be supplied
125 Amp 415 V 4 poles
2 way change                                       Breaker             Breaker
Breaker                3 Phase in
30 or 40 KVA
3 Phase in         UPS (With
3 Phase out
3 Phase             Automatic                    40 KVA Generator
out                  Bypass)
At least 16 mm 4 core non-armoured cable
1 x 3 way change over
ELCB 63 A 4 poles            ELCB 63Amp 4
switch for server panel
415 v sensibility 30           poles 415 v
switch for PCs
Breaker 32 A      Breaker 32 A    Breaker 32 A                                   At least 16 mm 4 core
32 Amp industrial socket                Server
1 per phase                       Distribution Panel
Figure 2 Desired circuit
2.6        UPS failure
If UPS fails, the circuit diagram shown below will ensure power supply to the loads.
30 or 40 KVA                              40 KVA
UPS (With
Breaker 32 A     Breaker 63
Breaker 32 A           32
Breaker 63 A
32 Amp industrial socket                    Server
1 per phase                           Distribution Panel
2.7        Generator failure
If generator breaks down, the circuit diagram shown below will ensure power supply to
30 or 40 KVA                       40 KVA
Bypass)                                              Surge Protector
Breaker 32 A   Breaker 32 A   Breaker 32 A
32 Amp industrial socket                   Server
1 per phase                          Distribution Panel
2.8   Generator and UPS failure
If both generator and UPS break down, the circuit diagram shown below will ensure
power supply to the loads.
30 or 40 KVA                            40 KVA
Bypass)                                                 Surge Protector
Breaker 32 A       Breaker A
Breaker 3263           32
2.9    Technical Requirements and Financial Proposal
Bidders must fill the Technical Specifications Sheets as shown in Table 1 (30 KVA
UPS – Option 1) and Table 2 (40 KVA UPS - Option 2) on pages 24 to 34 and
submit same as part of their Technical Proposal.
A softcopy of the Technical Specification Sheets can be downloaded from
http://www.uom.ac.mu/procurement. Bidders are requested to fill in the softcopy of the
technical specifications sheet and submit a softcopy and a printed copy of their technical
proposal, the “Feature”, “Required” and “compliance” column must not be modified. If
there is any discrepancy between the proposed specification on the softcopy and on the
printed document, the specifications provided in the printed document will be considered.
All the information requested in the technical specification sheet is mandatory. Proof of
concept (POC) is mandatory to confirm that the equipment provides the functionalities
Bidders are required to fill in the softcopy of Price Schedule and Recurrent Cost
Forms as per format provided in tables on pages 35 to 45 and submit a soft copy and a
printed copy of their Financial Proposal. Bidders may include additional rows and items
if required. If there is any discrepancy between the proposed cost on the softcopy and on
the printed document, the cost provided in the printed document will be considered.
2.10   Terms of Payment
The method and conditions of payment to be made to the Supplier shall be as follows:
(i) On Delivery: Forty (40) percent of the Contract Price shall be paid on receipt of the
Goods and upon submission of invoice. This payment shall be made on submission of a
bank guarantee to cover the full amount of the sum advanced.
(ii) On Acceptance: The remaining sixty (60) percent of the Contract Price shall be
paid to the Supplier within thirty (30) days after the date of the Acceptance Certificate for
the respective delivery is issued by the University after successful equipment
2.11   Training
The Supplier must provide basic training to five members of the University staff who will
operate the proposed system and associated equipment. The Supplier shall provide
sufficient and timely instructions for the UoM Staff to be able to successfully access and
operate the proposed system in a suitable manner. Training should include normal
operations, error handling, and corrective actions and be carried out after the successful
commissioning at the University.
2.12   Installation and Commissioning
The quotation should include all costs for the supply, delivery, installation, configuration
and commissioning of the UPS and power panel (including cable, breakers, surge
protector, ELCB, change over switch,etc... It is the responsibility of the supplier to
provide a working solution for the system.
The supplier is expected to deliver, install and commission the system within six (6)
weeks after receipt of Letter of Award from the University.
2.13   Documentation
The Supplier shall state agreement that the following types of documentation, or
proposed alternative, will be provided for the system.
A.     General System Documentation – describes the functions, components,
environment requirements, and equipment add-ons of the proposed system.
B.     Operations Documentation – describes how the systems work, features and
capabilities. The documentation should describe at a minimum user and
administrative processing requirements.
C.     User Documentation – describes how the system is to be used by intended staff.
D.     Error Process Documentation – identifies error conditions and how to correct
E.     Equipment Maintenance Documentation – provides users with descriptions of
common malfunctions and solutions, routine maintenance of associated
F.     All username, passwords and IP addresses should be given to UoM.
The successful bidder shall provide one complete set of all relevant technical and
operation manuals. It may be provided on CD(s). If a CD(s) is used, the software to read
it must be provided if it is not in MS-Word or PDF format.
2.14   System Acceptance Tests
The successful bidder shall state agreement with each of the following points or proposed
A.     The bidder must provide a proposed Acceptance Test Plan (ATP) for the
University’s review and approval before implementation of the proposed system.
The Acceptance Test Plan must show the events, sequences, and schedules
required for acceptance of the system.
B.     The bidder must conduct operational systems test of the proposed system, and
certify in writing that the equipment and system is ready for use, and will perform
in accordance with the requirements set forth in the Proposal and resulting
contract. The bidder must ensure each module/component of the system operates
according to specifications before turning the system over to the University staff
(University staff will not de-bug modifications for the bidder);
C.     University staff will perform acceptance testing with assistance from the bidder;
D.     The bidder must agree that, during the acceptance period, each system component
will undergo a live test;
E.     Any equipment not meeting the specifications or other requirements of the
contract may be rejected and returned to the bidder for repair or replacement at
the University’s discretion and at no cost (including return transportation) to the
F.     The bidder must agree that, in order to pass an acceptance test, the system must
successfully operate for thirty (30) consecutive calendar days and be approved by
G.     The bidder must demonstrate the ability to provide adequate service and
maintenance as outlined in this Request for Proposal;
H.     The bidder must provide all documentation for the section being tested before
acceptance testing will begin;
I.     System testing completion dates will be negotiated prior to award; and
J.     System Acceptance – Following the system installation, the University will assess
operational acceptance and sign-off that the system functions as required.
2.15   Maintenance and Support
The bidder shall state agreement with each of the following points or proposed
alternative, and provide the information requested:
2.15.1 Warranty on proposed System
The following support must be provided at no charge during at least one year: Warranty
Period on both Parts and Labour, which begins on the first business day after the system
is commissioned and accepted by the University. During the Warranty Period, the bidder
must agree to provide the support for the repair / replacement of defective parts and
operational support at no cost. Support should be available with four (4) hour or less
response time and five (7) days a week.
In the event that the fault on the UPS cannot be resolved within 1 day, the bidder must
provide a UPS of equivalent or higher capacity to replace the faulty equipment until
resolution of the problem. The following support level is required during warranty
a)   Periodic full system tests to measure performance against set criteria;
b)   Confirmation of correct operation of equipment;
c)   Change batteries if required;
d)   Maintenance on UPS;
e)   Repairs and reconfiguration if required; and
f)   Test of system.
2.15.2 Maintenance Agreement
The bidder is required to propose a five-year maintenance agreement plan. Support will
be provided for five years beginning on the first business day after the warranty period.
The supplier is expected to provide the same level of support as during warranty period.
The supplier is requested to provide separate costing for:
- Maintenance agreement covering labour and transport only; and
- Maintenance agreement for parts, labour and transport.
2.16   Spare Parts Policy
All parts of the system should be available for at least eight (8) years.
2.17   Confidentiality Agreement
As the successful bidder(s) will have access to the data/information of the University
while deploying the UPS solution, the University may require the bidder(s) to sign a
confidentiality agreement undertaking not to disclose or part with any information
relating to the University and its data to any person or persons, as may come into
possession of the bidder(s) during the implementation and deployment phases.
2.18   Use of Contract Documents and Information
The successful bidder shall not, without the University’s written consent, disclose the
Contract or any provision thereof, or any specification or information furnished by or on
behalf of the University in connection therewith, to any person(s) other than a person(s)
employed by the bidder in the performance of the Contract. Disclosure to any such
employed person(s) shall be made in confidence against non-disclosure agreements
completed prior to disclosure and disclosure shall extend only so far, as may be necessary
for purpose of such performance.
Any document other than the Contract itself shall remain the property of the University
and all copies thereof shall be returned to the University on termination of the Contract, if
so required by the University.
The successful bidder shall not, without the University&#39;s prior written consent, make use
of any document or information except for purposes of performing the Contract.
2.19   Delays in the installation of UPS
The successful bidder must strictly adhere to the deployment schedule as approved by the
University for the performance of the obligations arising out of the contract. In the event
of any major deviation from the schedule, the University may resort to any or all of the
(a) Claiming Liquidated Damages; and/or
(b) Whole or partial termination of the agreement.
2.20   Force Majeure
The successful bidder or the University is not responsible for delays or non-performance
of any contractual obligations, caused by war, blockage, revolutions, insurrection, civil
commotion, riots, mobilizations, strikes, blockade, acts of God, plague or other
epidemics, fire, flood, obstructions of navigation by ice of port of despatch, acts of
Government or public enemy or any other event(s) beyond the control of either party
which directly, materially and adversely affect the performance of any contractual
If a force majeure situation arises, the successful bidder shall promptly notify the
University in writing of such conditions and the change thereof. Unless otherwise
directed by the University, in writing, the successful bidder shall continue to perform his
obligations under the contract as far as reasonably practiced and shall seek all reasonable
alternative means for performance not prevented by the force majeure event.
2.21   Documents to be submitted
The bidder shall submit the following:
1) Bidder’s / Subcontractor’s brief profile;
2) Number of staff in company, to be separated into technical and non technical
3) UPS implementation sites;
4) Electrical implementation sites (Bidder/ Subcontractor);
5) Acceptance of the terms and conditions as contained in this document; and
6) Supporting documents in respect of proof of implementation/ security integration,
total turnover, list of support centres and qualified professionals on the rolls of the
Section IV. Technical Specification Sheet
Proposed setup for Electrical Panel
(To be provided by bidder)
Table 1: List of materials for Power Panel &amp; UPS Connection
Features                 Required                  Quantity                   Proposed
Distribution Board        To fit MCCB 250 Amp, 4                1
Poles 415 Volts and all
other electrical parts such
as change over switch
MCCB                      250Amp, 415V, 4 pole                    1
Electrical cable          At least 16 mm                  Bidder to propose
Other                           Bidder to propose
2 way change over switch  Manual                                  1
3 way change over switch  Manual                                  1
ELCB                      At least 63 Amp, 4 poles,              2
415V, Sensibility 30mA
Breakers                  At least 125 Amp, 4 poles,             3
32 A , 415 V, Double Pole               3
Surge protector           Under/      Over      voltage           1
Industrial socket         At Least 32Amp industrial         3 required,
socket.                           1 per phase
Neon indicator for change Please state                      Please state
Documentation             All cables, socket should
be properly tagged and
Table 2: Technical Specification for 30 KVA Online UPS (Option 1)
Table 2: Technical Specifications for 30KVA Double Conversion Online UPS
Feature                                Required configuration                        Proposed configuration
UPS                                    30 KVA Double Conversion Online
Brand/Model                            Please state
Model Series                           Please state
Country of Origin                      Please state
Certifications                         Please state
On-line mode operation                 Required
Bypass mode operation                  Required
Battery mode operation                 Required
Efficiency in double conversion mode
(full load)                            At least 92 %
Ambient temperature                    0 to 40 degrees C
Relative Humidity                      Up to 95% (non-condensing).
The UPS equipment shall be provided with
Interference                           EMI/RFI Suppression following EN-50091-2
Enclosure                              Free-standing steel cabinet with rollers
Audible noise                          Max of 65 dBA measured at 1m from UPS
Forced air-cooled by internally mounted fan
UPS Cooling                            Else please state
Feature                              Required configuration                          Proposed configuration
Input Voltage                        230/400 V AC +/- 20%, Three Phase
Input Power Cable                    4 Core + Ground
Input Frequency                      45 - 60 Hz
Power Factor                         at least 0.9
Soft Start Capability                Yes
Input Protection (Built-in)          against overvoltage, overcurrent and
Internal Backfeed Protection         Required
Output Voltage                       230/400 VAC, Three Phase
Power Cable                          4 Core + Ground
Output Frequency                     50 Hz
Power Factor                         At least 0.8
Permitted load power factor          0.7 Lagging to 0.8 leading
Overload on inverter                 110 % (Please state duration)
125 % (Please state duration)
150 % (Please state duration)
If the overload limits or times are exceeded
the UPS should transfer the load to bypass
supply via internal transfer switch
In the event the bypass supply is unavailable
(e.g. mains failure), the inverter shall have
electronic current-limiting protection to
prevent damage to internal components.
Feature                                  Required configuration                      Proposed configuration
UPS Fault Condition                      UPS maintains conditioned power output or
Crest Factor acceptance                  Please State
Output voltage THD – Linear load          &lt;5%
Voltage Transients – at 100% load step   +/- 2%.
Recovery Time                            &lt; 10 msec
Autonomy at full load                    at least 9 minutes
Charging time for fully discharged       Please State
battery to support at least 90 % load
Maintenance free sealed batteries        Required
Long Life batteries                      Please state estimated battery lifetime     &#160;&#160;
Battery over Deep Discharge Protection   Required                                    &#160;&#160;
Automatic Battery Test                   Please state                                &#160;&#160;
LCD display                              Status/Alarm/Configuration
Indication of whether load is supplied by
Battery, Inverter or Bypass
Audible Alarm                        at least 65 dBA at a distance of 1 m
Reset switch to disable/enable audible alarm
For all audible alarm conditions, the display
shall identify the cause of error/alarm.
Alarm must continue until the condition
rectifies itself or the alarm is silenced
Once silenced, the audible alarm shall not
sound until a new alarm condition is present,
Event Log                            Alarm /Fault occurrence /Events should be
recorded in an event log with time stamp
Automatic bypass                     Inverter overload capacity exceeded
UPS Fault condition
Internal Manual bypass               Please state
External Maintenance Bypass Switch   To allow removal of UPS from system after
bypass without any downtime.
Communication for Monitoring and
RS 232 (serial)                      Please state
Web/ SNMP 100 Mbps Ethernet          At least one required
IP based management                  IP based and manageable from remote
Access to management interface       Web browser preferred (Other state)
Feature                              Required configuration                             Proposed configuration
Safety                               IEC 62040-1 (Other, Please State)
EMC                                  IEC 62040-2 (Other, Please State)
Performance                          IEC 62040-3 (Other, Please State)
IEC1000-4-5(6kV 1.2/50 micro sec, 3kA
Surge protection                     8/20 micro sec)
at least one year on part (including batteries),
Warranty                             labour &amp; transport
Service level during warranty &amp;      7 Days x 8 Hours x 4 hours Response
maintainance contract                Regular preventive maintenance
Provision of a replacement UPS with
or higher rating in case UPS is faulty and
cannot be repaired within 1 day.
Replacement UPS must be provided during
repairs of the faulty UPS.
Please provide URL for the equipment
Web site for reference               related info
Temperature Sensor                   Please State if built in or available separately
Humidity Sensor                      Please State if built in or available separately
SMS Alert                            Please State if built in or available separately
Water Leak Detector                  Please State if built in or available separately
Smoke Detector                       Please State if built in or available separately
Software for Clean Server &amp; UPS      Please State if provided or available
Shutdown                             separately
Table 3: Technical Specifications for 40 KVA Double Conversion Online UPS (Option 2)
Table 3: Technical Specifications for 40 KVA Double Conversion Online UPS
UPS                                    40 KVA Double Conversion Online
Interference                           The UPS equipment shall be provided with
EMI/RFI Suppression following EN-50091-2
UPS Cooling                            Else please state                             &#160;&#160;
Input Voltage                          230/400 V AC +/- 20%, Three Phase
Input Power Cable                      4 Core + Ground
Input Frequency                        45 - 60 Hz
Power Factor                           at least 0.9
Soft Start Capability                  Yes
Feature                                  Required configuration                          Proposed configuration
Input (continued)
against overvoltage, overcurrent and
Input Protection (Built-in)              undervoltage condition
Internal Backfeed Protection             Required
Output Voltage                           230/400 VAC, Three Phase
Power Cable                              4 Core + Ground
Output Frequency                         50 Hz
Power Factor                             At least 0.8
Permitted load power factor              0.7 Lagging to 0.8 leading
Overload on inverter                     110 % (Please state duration)
Long Life batteries                      Please state estimated battery lifetime         &#160;&#160;
Battery over Deep Discharge Protection   Required                                        &#160;&#160;
Automatic Battery Test                   Please state                                    &#160;&#160;
Audible Alarm                            at least 65 dBA at a distance of 1 m
Feature                               Required configuration                      Proposed configuration
Event Log                             Alarm /Fault occurrence /Events should be
Automatic bypass                      Inverter overload capacity exceeded
Internal Manual bypass                Please state
To allow removal of UPS from system after
External Maintenance Bypass Switch    bypass without any downtime.
RS 232 (serial)                       Please state
Web/ SNMP 100 Mbps Ethernet           At least one required
IP based and manageable from remote
IP based management                   location
Access to management interface        Web browser preferred (Other state)
Safety                                IEC 62040-1 (Other, Please State)
EMC                                   IEC 62040-2 (Other, Please State)
Performance                           IEC 62040-3 (Other, Please State)
Surge protection                      8/20 micro sec)
Feature                                    Required configuration                             Proposed configuration
Warranty                                   labour &amp; transport                                 &#160;&#160;
Service level during warranty &amp;            7 Days x 8 Hours x 4 hours Response
maintainance contract                      Regular preventive maintenance                     &#160;&#160;
repairs of the faulty UPS.                         &#160;&#160;
Web site for reference                     related info
Optional Items                                                                                &#160;&#160;
Temperature Sensor                      Please State if built in or available separately      &#160;&#160;
Humidity Sensor                         Please State if built in or available separately      &#160;&#160;
SMS Alert                               Please State if built in or available separately      &#160;&#160;
Water Leak Detector                     Please State if built in or available separately      &#160;&#160;
Smoke Detector                          Please State if built in or available separately      &#160;&#160;
Software for Clean Server &amp; UPS         Please State if provided or available
Shutdown                                separately                                            &#160;&#160;
Technical Specification Sheets Authorised By:
Bidder’s Signature: _________________________               Name: ____________________________
Position: _________________________                         Date: ____________________________
Table 4: List of Goods, Price Schedule and Product Details for Power Panel
Procurement Reference Number:          CITS 06/11
[Complete Columns C to state quantity proposed (where not mentioned) &amp; E to I Authorise the prices quoted in the signature block below.]
Bidder may modify description of goods, include additional components, modify quantity of goods if required based on the proposed setup.
Currency of Quotation: Mauritian Rupees                 .
Item            Description of Goods           Quantity     Unit of   Unit Price    Total   Make/Model     Country of Warranty/Shelf
No                                                         Measure
Price   /Brand         Origin     Life Period
A*                            B*                    C*       D*           E             F        G              H                I
1                                                   1        Unit
MCCB -250 A, 4 Poles, 415 V
2      Electrical Cables (as per technical     Please        Lot
specifications above)                    state
3      2 Way Change Over Switch (as per           1          Unit
technical specifications above)
4      3 Way Change Over Switch (as per             1        Unit
5      ELCB – 63 A, 4 Poles, 145 V, 30 mA           1        Unit
6                                                   3        Unit
Breaker – 125 A, 4 Poles, 415 V
7                                                   3        Unit
Breaker – 32 A, 415 V, 2 Poles, 415 V
8      Surge protector (as per technical            1        Unit
specifications above)
9      32 A Industrial Socket (as per               3        Unit
10     Other (Please state)
Enter 0% VAT rate if VAT exempt.                  VAT @         %
Quantity may be increased or decreased by a maximum of 50 % without change in unit price.
The Delivery and Completion Schedule shall be as specified in the Special Conditions of Contract.
Table 5: List of Goods, Price Schedule and Product Details for 30 KVA Online UPS &amp; Modules
Procurement Reference Number:        CITS 06/11
Bidder may include additional components, modify quantity of goods if required based on the proposed setup.
Currency of Quotation: Mauritian Rupees
No                                            Quantity   Unit   Unit Price    Total Price   Make/Model/    Country of   Warranty/Shelf
of                                 Brand Name     Origin       Life Period
Description of Goods                       Meas
A*                     B*                     C*         D*     E             F             G              H            I
1      30KVA       True    online    double        1     Unit
conversion UPS with three phase
input     and    output    as    per
specifications above
2      SNMP/Web Module                             1     Unit
3      Software for UPS, OS shutdown               1      Lot
4      Software for LAN                            1      Lot
5      GSM gateway (if required)                   1     Unit
6      Web based water leak detector               1     Unit
7      Environmental monitoring device             1     Unit
Enter 0% VAT rate if VAT exempt.                   VAT @         %
List of Goods, Price Schedule and Product Details Authorised By:
Table 6: Price and Completion Schedule for Installation &amp; Commissioning of 30 KVA UPS &amp; Power Panel
PRC No.: CITS 06/11                            Currencies in Mauritian Rupees (MUR) VAT Inclusive                                     Page N&#176; 1 of 1
1                              2                                3                   4                                    5                       6                    7
Service                 Description of Services                Country of   Delivery Date at place of           Quantity and physical unit      Unit price1   Total Price per Service 2
N&#176;                                                            Origin          Final destination                                                              (Col. 5*6 or estimate)
1              Electrical Cabling and re-structuring                            Within two (2)                               1 Lot
2              Installation &amp; Commissioning of 30 KVA                           delivery of                                  1 Lot
online UPS                                                       equipment at
3              Any Other Cost (Please state)                                    UoM, R&#233;duit
Total Price (VAT Inclusive)
Service prices include all taxes , labour costs and other charges payable by the Bidder thereon.
In case of discrepancy between unit price and total, the unit price shall prevail. Similarly, subtotals shall prevail over totals.
Table 7: Recurrent Cost Form for 30 KVA Online UPS
Recurrent Costs Form
Prices during the maintenance period of 5 years after the warranty period
Currencies in Mauritian Rupees (MUR) VAT Inclusive                                                                                 Date: _____________
Page N&#176; 1 of 1
Base Cost1                Maximum compounded costs per annum after expiration of the warranty period2
PRC No.: CITS 06/11                                           (Rs)
(i.e., during              Year 1            Year 2           Year 3           Year 4            Year 5          Total Recurrent
Warranty)                 [Rx1]             [Rx2]            [Rx3]            [Rx4]             [Rx5]                Costs
Option A: 30KVA Online UPS (labour and
transport only)
Option B: 30KVA Online UPS (Parts, labour and
Other ( Please state)
Note: The above list of Recurrent Costs is just an example. The Purchaser should modify this list as appropriate.
The Bidder should quote for any costs involved on the items specified during the warranty period (If any).
The annual costs [Rxn] should indicate the total costs for the year. The Bidder shall quote the number of years of recurrent costs as specified in the Bid Data Sheet, which will be combined with the Bid Price
using a Net Present value calculation for evaluation purposes. The extent to which these costs are to be part of the Contract is defined in SCC.
Please provide cost in case 5 years warranty is not provided by the manufacturer, else not applicable.
Table 8: List of Goods, Price Schedule and Product Details for UPS 40KVA (OPTION 2)
[Complete Columns E to I &amp; authorise the prices quoted in the signature block below.]
Item          Description of Goods              Quantity   Unit of    Unit Price    Total   Make/Model   Country of Warranty/Shelf
No                                                        Measure
Price   /Brand       Origin     Life Period
A*                      B*                          C*      D*            E             F       G           H              I
1      40KVA      True     online     double        1       Unit
input and output as per specifications
2      SNMP/Web Module                              1       Unit
3      Software for UPS, OS shutdown                1       Unit
4      Software for LAN                             1       Unit
5      GSM Modem                                    1       Unit
6      Web based water leak detector                1       Unit
7      Environmental monitoring device              1       Unit
Quantity may be increased or decreased by a maximum of 50 % without change in price.
Table 9: Price and Completion Schedule for Installation &amp; Commissioning of 40 KVA UPS &amp; Power Panel
PRC No.: CITS 06/11                            Currencies in Mauritian Rupees (MUR) VAT Inclusive                                   Page N&#176; 1 of 1
1                              2                                3                   4                                  5                       6                    7
Service                                                        Country of   Delivery Date at place of         Quantity and physical unit      Unit price1   Total Price per Service 2
N&#176;                    Description of Services                 Origin          Final destination                                                            (Col. 5*6 or estimate)
1              Electrical Cabling and re-structuring                                                        Lot
2              Installation and Commissioning of 40                             Within two (2)              1
KVA online UPS                                                   weeks from
3              Any Other Cost (Please state)                                    equipment.
UoM, R&#233;duit
Service prices include all taxes, labour costs and other charges payable by the Bidder thereon.
Table 9: Recurrent Cost Form for 40 KVA Online UPS
Currencies in Mauritian Rupees (MUR) VAT Inclusive                                                                 Date: _____________
Base Cost1               Maximum compounded costs per annum after expiration of the warranty
PRC No.: CITS 06/11                                      (Rs)                                           period2
(i.e., during            Year 1   Year 2   Year 3      Year 4     Year 5     Total Recurrent
Warranty)               [Rx1]    [Rx2]    [Rx3]        [Rx4]      [Rx5]           Costs
Option A: 40KVA Online UPS (Labour and
Option B: 40KVA Online UPS (Parts, Labour
and transport)
The annual costs [Rxn] should indicate the total costs for the year. The Bidder shall quote the number of years of recurrent costs as specified in the Bid Data Sheet, which will be combined
with the Bid Price using a Net Present value calculation for evaluation purposes. The extent to which these costs are to be part of the Contract is defined in SCC.
List of Goods, Price Schedule, Product Details, Price &amp; Completion Schedules and Recurrent cost forms Authorised By
Bidder’s     ___________________________ Name:       ____________________________
Position:    ___________________________ Date:       ____________________________
Company:     _________________________________________________________________
PART 3: CONTRACT
Section V. Contract Agreement and General Conditions
Any resulting contract shall be placed by means of a Purchase Order/Letter of Acceptance
and shall be subject to the General Conditions of Contract (GCC) for the Procurement of
Goods (available on website http://mof.gov.mu) except where modified by the Special
Section VI. Special Conditions of Contract
Procurement Reference Number:       CITS 06/11
The clause numbers given in the first column correspond to the relevant clause number of
Subject and GCC                                 Special Conditions
Site                  The Site for delivery of the Goods is University of Mauritius, R&#233;duit
GCC 1.1(n)
Incoterms Edition     Incoterms shall be governed by the rules prescribed in Incoterms 2000.
GCC 4.2(b)
Notices               Any notice shall be sent to the following addresses:
GCC 8.1               For the University of Mauritius the address and the contact name shall
TEL NO.:(230) 403 7400
For the Supplier, the address and contact name shall be
Delivery and          The Goods are to be delivered within Six (6) Weeks from the date of
Documents             purchase order or Letter of Acceptance.
GCC 12                The shipping and other documents to be furnished by the Supplier are:
(a) signed delivery note;
Subject and GCC                               Special Conditions
Terms of Payment    The structure of payments shall be: full payment following delivery of
GCC 15.1            the Supplies and submission of an invoice and the documents listed in
Terms of Payment    The method and conditions of payment to be made to the Supplier shall
GCC 15.3
(i)On Delivery: Forty (40) percent of the Contract Price shall be paid
on receipt of the Goods and upon submission of invoice.
This payment shall be made on submission of a bank guarantee to cover
the full amount of the sum advanced.
(ii) On Acceptance: The remaining sixty (60) percent of the Contract
Price shall be paid to the Supplier within thirty (30) days after the date
of the acceptance certificate for the respective delivery is issued by the
Purchaser after successful equipment commissioning.
Terms of Payment    The currency of payment shall be the currency of order specified in the
GCC 15.4            List of Goods, Price Schedule and Product Details in the Statement of
Performance         A performance security in the form of a bank guarantee representing
Security            10% of the final contract price shall be required.
Packing and         Not Applicable
GCC 22.2
Insurance           Not Applicable
Transportation      Not Applicable
GCC 24
Liquidated          Liquidated damages for the whole contract are 0.1% of the final
Damages             contract price per week. The maximum amount of liquidated damages
GCC 26              for the whole contract is 10 % of the final contract price.
Warranty            The minimum period of warranty/shelf life shall be one year after
GCC 27.3            successful commissioning of all hardware proposed.
GCC 20.1            Not applicable
GCC 30.1            Not applicable
PART 4: SCHEDULES
Schedule 1: Performance Security (Bank Guarantee)
...............................................Bank’s Name and Address of Issuing Branch or Office..........................................
Beneficiary: .....................................Name and Address of University of Mauritius ........................................
Date:.......................................................................................................................................
Performance Guarantee No.:...............................................................................................
We have been informed that ..................................name of the Contractor............................ (hereinafter
called &quot;the Contractor&quot;) has entered into Contract No.............reference number of the Contract............
dated........ with you, for the execution of ...................................... name of Contract and brief description of
Works ....................(hereinafter called &quot;the Contract&quot;).
Furthermore, we understand that, according to the conditions of the Contract, a performance
At the request of the Contractor, we ................................. name of Bank ..................hereby irrevocably
undertake to pay you any sum or sums not exceeding in total an amount of .......... amount in figures
(amount in words)........................................... such sum being payable in the types and proportions of
currencies in which the Contract Price is payable, upon receipt by us of your first demand in
writing accompanied by a written statement stating that the Contractor is in breach of its
obligation(s) under the Contract, without your needing to prove or to show grounds for your
demand or the sum specified therein.
This guarantee shall expire not later than twenty-eight days from the date of issuance of the
Certificate of Completion/Acceptance Certificate, calculated based on a copy of such Certificate
which shall be provided to us, or on the................................day of ..................................,
.................., whichever occurs first. Consequently, any demand for payment under this guarantee
must be received by us at this office on or before that date.
This guarantee is subject to the Uniform Rules for Demand Guarantees, ICC Publication No. 458.
(Applicable to overseas contractor only).
………....................................................Seal of bank and Signature(s).............................................................
Schedule 2: Quotation Schedule Checklist
Procurement Reference No.: CITS 06/11
Description                               Attached (please tick if
submitted and cross if not)
Quotation Submission Sheet
Company profile, past experience and references where
similar goods have been supplied and are being supported.
Subcontractor information if applicable
Electrical specification and List of materials for Power Panel
&amp; UPS Connection
Technical Specification sheets for 30 KVA UPS (Option 1)
List of Goods, Price Schedule and Product Details (Option1)
Price and Completion Schedule (Option 1)
Recurrent cost form (Option 1)
Technical Specification sheets for 40 KVA UPS (Option 2)
List of Goods, Price Schedule and Product Details (Option 2)
Price and Completion Schedule (Option 2)
Recurrent cost form (Option 2)
Brochures for equipment proposed
Name of Bidder(s):
Contact Person:                               Phone Number:
Signature of authorised signatory:
ASL Public Address Voice Alarm System
Project on Technical Department of a Company