Source: https://www.scribd.com/document/52127323/Records-request
Timestamp: 2017-01-20 04:29:42
Document Index: 203388975

Matched Legal Cases: ['§2', '§92', '§2', '§134', '§134', '§134', '§134', '§92', '§2', '§2', '§92', '§92', '§92', '§92', '§2', '§2', '§134', 'art 1', 'art 1']

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Hawaii Police Department Records Clerk 349 Kapiolani Street Hilo, Hawaii 96720 January 14, 2011 RE: RECORDS REQUEST REF: 140111-HPD-0001 Dear Records Request Officer: I. FORMAL WRITTEN PUBLIC RECORDS REQUEST
This letter is a formally written request in accordance with Hawaii Administrative Rules (HAR) §2-71-12 Formal requests for access to government records. When responding to this written inquiry, please utilize the reference number (140111-HPD-0001) to allow for proper accountability of correspondence. This request is directed towards the “Hawaii Police Department,” a government agency of Hawaii County, as defined by Hawaii Revised Statute §92F-3, to also include, but not limited to its agents and employees, or separate branches of this department, whom also may possess knowledge or have access to the information requested herein. If any of the forthcoming government document requests are not held by the agencies identified above, we ask that you forward this letter accordingly to the agency or individual with possession of the requested information. This formal request seeks to gain access to the government records requested in proceeding paragraphs. These government records may be currently held by the agency in the following forms: written, auditory, visual, electronic, other physical form, or however else retained. II. INFORMATION REQUESTED PURSUANT TO HAR §2-71-12
1) The server, e-mail platform (i.e., Microsoft Exchange), and email retention policy for the Hawaii County Police Department.
Christopher H. Baker Hawaii Concealed Carry 3308 Moreell Street Honolulu, Hawaii 96818 808-722-6847
2) From 01 January, 2010 – 01 January, 2011, any policies, memos, or informational handouts issued by the Chief of Police that are in regards to open carry, concealed carry, carry permits, or firearm permits. 3) The most current policy promulgated by Hawaii County Chief of Police, Harry S. Kubojiri, that maintains his compliance with HRS §134-91. 4) If not contained within the scope of information from §II Part (3)of this request. The most current policy or procedure promulgated by the Chief of Police that defines his requirements of HRS §134-9(b) (1) and the phrase, “Be qualified to use the firearm in a safe manner.” 5) A copy of the Hawaii Police Departments application for a concealed firearms permit, and any required forms that would be submitted to the agency in order to meet the requirements of HRS §134-9 during the application process, such as, but not limited to: mental health disclosure waivers. 6) A copy of the Hawaii Police Departments application to openly carry a firearm. III. DISCLOSURE OF DOCUMENTS REQUIRED All government records are open to the public unless access is restricted or closed by law2.
HRS §134-9 requires the following: (b) The chief of police of each county shall adopt procedures to require that any person granted a license to carry a concealed weapon on the person shall: (1) Be qualified to use the firearm in a safe manner; (2) Appear to be a suitable person to be so licensed; (3) Not be prohibited under section 134-7 from the ownership or possession of a firearm; and (4) Not have been adjudged insane or not appear to be mentally deranged. (emphasis added)
The requested documents are not readily available to the public. Additionally, they are not burdened by any exceptions, as such, the requested documents and information are required to be disclosed under §92F-12 Disclosure Required: (1) Rules of procedure, substantive rules of general applicability, statements of general policy, and interpretations of general applicability adopted by agency, and(15) Information collected and maintained for the purpose of making information available to the general public. IV. LOCATION AND METHOD OF DISCLOSURE We ask that you provide the requested documents by way of mail, e-mail, or download. For any of previously requested public documents, to which there is an available electronic format, we request that the same electronic format be made available to us at the requesters address in the document headers or section VIII. We do not feel this constitutes a burden to your agency’s function, and conforms to the requirements of HAR §2-71-18. The applicable section states: HAR §2-71-18 Location of disclosure; alternatives -(C) When a requester requests that a copy of a record be transmitted by mail, telefax, or other means, the agency shall make a reasonable effort to transmit the copy of the record in the manner sought by the requester. V. EXCEPTIONS 1. The Privacy Exception We find no privacy bearing on the requested documents. All communications at work should be discloseable to the public. As it is, all communication systems should be utilized for business use only, not for personal enjoyment. There should be nothing for a government entity to hide while performing the general duties of their office. This is obviously, not in reference to those communications that lie under the exempted provisions of Law Enforcement
Hawaii Open Records Law Handbook: Page 13, “Disclosure Provisions”
investigations. Therefore we believe all requested documents should not be burned by the privacy exemption. There are no individuals who may have a direct or significant privacy interest contained in the requested documents. If a significant privacy interest were to be found, it is not imagined that it would outweigh the factor of public interest. In fact, even if a privacy concern was identified, if the public interest outweighs that of the individuals privacy concern, your agency is required by law to disclose the documents requested (HRS §92F-13(1)). We have not found any of the provisions within HRS §92F-14 Significant Privacy Interest, to apply to the requested public information. We do, however, strongly believe that the requested documents fall greatly within the scope of the public interest of disclosure. The requested documents will unquestionably provide a beam of light upon the Hawaii Police Department’s performance within its statutory purposes and the conduct of its officers and agents. If those reasons were not enough, the requested documents promotes government accountability, by ensuring the police department is operating in compliance with state laws, policies and procedures, ensuring citizens are given their equal protection of laws and due process guaranteed by the both the federal and state constitution. 2. Litigation Exception Currently, no litigation is pending against the state in regards to the requested documents. Therefore, we do not foresee your ability to utilize HRS §92F-13(2) to deny our request. 3. The Frustration Exception It is certainly no frustration to the Hawaii Police Department, or any other applicable agency to have these documents made readily available to the public. In fact, wide-spread dissemination of this information would ease any burdens placed upon the agency. The requested information does not fall within the scopes of HRS §92F-13 (3), sections (1)(2)(3)(4)(5)(6) or (7).
4. Law or Order, and Legislative Exception No provisions of Hawaii state law is believed to exempt the agencies from the requester’s inquiry. We have located no official opinions from the Office of Information Practices that will preclude you from disclosing the requested information. VI. RESPONSE TO FORMAL REQUEST A response is expected within, at a maximum, ten business days from the receipt of this letter (HAR §2-71-13, (A)). Should there be any issues that arise, a written notice, is still required within ten days (maximum) of receipt of this request. VII. ASSESSMENT OF FEES; PRE-PAYMENT AND WAIVERS We are willing to pay reasonable direct costs related to this request. This includes single copies of documents, media (CD’s), and applicable fees dictated by legislation. Agencies are required to waive the first $30.00 USD of fees for requests. 1. PREPAYMENT – The agency may only demand fifty-percent of the total estimated fees for searching for, reviewing, and segregating records, when the estimated fees exceed $30.00. If other services are required to prepare or transmit the requested documents or information 100% of those fees may be requested by your agency. 2. Waivers HAR §2-71-32 – Agencies shall waive $60 of the fees that may be assed when: The requester finds that the waiver of fees would be in the public interest , the request for a waiver of fees is supported by a statement of facts, including the requester’s identity. Statement of Facts: Hawaii Concealed Carry (HCCW) is an interest group who promotes education of the Second Amendment. The information requested directly relates to the groups purpose of promoting, restoring, and educating the populace on the Second Amendment rights contained in the United States and Hawaii Constitutions. These requested records and documents are not readily available to the public domain. We have found no references to these forms
or applications online anywhere. Many other forms and information can be found on agencies websites (e.g., www.ehawaii.gov) and provide true and reasonable access to those documents. It is our absolute intention to disseminate this information to the public, not just across the islands, but nationally as well. Currently, HCCW has over 250 members, with many ties through social media, online forums and web presences. Our group reaches out to numerous unique visitors on a daily basis; we have ties to many forums based on firearms and related topics; we also maintain access to various and mailing and distribution lists. Distributing information to the public at large is a common operation of the organization. We find that it’s critical to the operation of a government that its citizens are made aware of the policies and procedures that it is governed by. There is a significant public interest in ensuring that firearm carry permits are being managed in a constitutional manner; that persons are not being coerced or discouraged from applying for a permit to carry pursuant to HRS §134-9; that persons are not being unjustly denied their due process in attempting to apply, by being refused access to these forms and documents. VII. Severability The requested information may be viewed as severable. If you are unable to provide all of the requests, or a request raises large amounts of questions, we request that all other information be released in a timely fashion. If our request is denied in whole or in any part, we require that you justify all deletions and denials by specifying the exact reference to the legal exemptions of the act and provide proper legal citation. VIII. CONTACT INFORMATION All E-mail should be directed to Chris@Hawaiiccw.com. All mailings should be sent to the following address: Christopher H. Baker Hawaii Concealed Carry 3308 Moreell Street
Honolulu, Hawaii 96818 Should you require the ability to converse with us by telephone, we may be contacted at 808-722-6847. Thank you for your assistance. Sincerely,
Christopher H. Baker
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