Source: https://regulations.justia.com/regulations/fedreg/2011/10/28/2011-27988.html
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Document Index: 126586453

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Privacy Act; Notice of Revision of System of Records, the Single Family Housing Enterprise Data Warehouse, 66950-66952 [2011-27988] :: Department Of Housing And Urban Development :: Regulation Tracker :: Justia
Justia Regulation Tracker Department Of Housing And Urban Development Privacy Act; Notice of Revision of System of Records, the Single Family Housing Enterprise Data Warehouse, 66950-66952 [2011-27988]
Privacy Act; Notice of Revision of System of Records, the Single Family Housing Enterprise Data Warehouse, 66950-66952 [2011-27988]
Download as PDF 66950 Federal Register / Vol. 76, No. 209 / Friday, October 28, 2011 / Notices of records for which they have been engaged. Such recipients are required to comply with the Privacy Act of 1974, as amended (5 U.S.C. 552a). 2. To Federal, State and local entities for the purpose of the regular exchange of business contact information to facilitate collaboration for official contract business. 3. To disclose requirements, and business opportunities through Federal Business Opportunities (FEDBizOpps) and FedConnect. All information posted is non-proprietory and unclassified. HUD uses FedBizOpps and FedConnect, to solicit vendor(s). 4. To appropriate agencies, entities, and persons when: a. the Department suspects or has confirmed that the security or confidentiality of information in the system of records has been compromised; b. the Department has determined that, as a result of the suspected or confirmed compromise, there is a risk of harm to economic or property interests, identity theft or fraud, or harm to the security or integrity of this system or other systems or programs (whether maintained by HUD or another agency or entity) that rely upon the compromised information; and c. the disclosure made to such agencies, entities, and persons is reasonably necessary to assist in connection with HUD’s efforts to respond to the suspected or confirmed compromise and prevent, minimize, or remedy such harm. POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, AND DISPOSING OF RECORDS IN THE SYSTEM: STORAGE: All data are stored on the production HIAMS database servers. The data are backed up regularly in accordance with HUD policy. The storage practice for paper-based records includes storage, indirect monitoring, and file expiration. Paper based records do not include electronic downloads. All paper records are stored in a metal Electronic ‘‘Lektriever Vertical Carousel’’ repository. Sign out sheets are used to remove the files from the repository. sroberts on DSK5SPTVN1PROD with NOTICES RETRIEVABILITY: Vendor points-of-contacts names, vendor name and address and telephone number, DUN, TIN, and SSN. SAFEGUARDS: Strict access controls are governed for electronic records by the use of a user ID and password that require authentication before access is granted to HIAMS. Paper based records do not VerDate Mar<15>2010 16:56 Oct 27, 2011 Jkt 226001 include electronic downloads. All paper records are stored in a metal Electronic ‘‘Lektriever Vertical Carousel’’ repository. Sign out sheets are used to remove the files from the repository. System, and PeopleSoft HUD Integrated Core Financial System. EXEMPTIONS FROM CERTAIN PROVISIONS OF THE ACT: None. RETENTION AND DISPOSAL: [FR Doc. 2011–27986 Filed 10–27–11; 8:45 am] Records retention and disposal are in accordance with FAR Subpart 4.7 for Contractor Records Retention. HIAMS has the ability to store archived data and is defaulted after 7 years. This complies with all federal regulations. The retention periods for contract files and/ or procurement files are found in the General Records Schedule issued by the National Archives and Records Administration, Schedule 3, Item 3. The procurement records are held for 6 years and 3 months and destroyed in accordance with the referenced schedule. BILLING CODE 4210–67–P SYSTEM MANAGER(S) AND ADDRESS: SUMMARY: Elie Stowe, Assistant Chief Procurement Office for Policy and Systems, HUD, Washington DC 20410. NOTIFICATION AND ACCESS PROCEDURES: For information, assistance, or inquiry about the existence of records, contact the Acting Departmental Privacy Act Officer, Department of Housing and Urban Development, 451 7th Street SW., Washington, DC 20410. Written requests must include the full name, Social Security number, date of birth, current address, and telephone number of the individual making the request. CONTESTING RECORD PROCEDURES: Procedures for the amendment or correction of records, and for applicants who want to appeal initial agency determinations, appear in 24 CFR, Part 16. (i) In relation to contesting contents of records, the Acting Departmental Privacy Act Officer at HUD, 451 Seventh Street, SW., Room 4178, Washington, DC 20410, and; (ii) In relation to appeals of initial denials, HUD, Departmental Privacy Appeals Officer, Office of General Counsel, 451 Seventh Street, SW., Washington, DC 20410. RECORD SOURCE CATEGORIES: Information contained in this system is obtained from information contained in other government agencies CCR, Federal Procurement Data System— Next Generation (FPDS–NG), Online Representations and Certifications Application (ORCA), Federal Business Opportunities (FedBizOpps), and FedConnect; and/or information already in other HUD financial systems: HUD Central Accounting and Program PO 00000 Frm 00060 Fmt 4703 Sfmt 4703 DEPARTMENT OF HOUSING AND URBAN DEVELOPMENT [Docket No. FR–5478–N–04] Privacy Act; Notice of Revision of System of Records, the Single Family Housing Enterprise Data Warehouse Office of the Chief Information Officer, HUD. ACTION: Notice of revision of agency’s Privacy Act System of Records. AGENCY: HUD is proposing to revise information published in the Federal Register about one of its record systems, the Single Family Housing Enterprise Data Warehouse (SFHEDW). The revision to the record system reflects current administrative changes; revises the system location; and involves adding a new routine use exception to permit the disclosure of records to the Federal National Mortgage Association (also known as Fannie Mae). Under this initiative HUD will transmit personal borrower data to Fannie Mae to facilitate financing opportunities to borrowers of FHA Title 1 loans for the purpose of making energy efficiency improvements to their principal residence. This initiative supports HUD mission to create strong, sustainable, inclusive communities and quality affordable homes. This notice deletes and supersedes prior notice published in the Federal Register at 73 FR 24604 on May 5, 2008. The scope and functional purpose of the systems remains unchanged. Effective Date: This action shall be effective without further notice on November 28, 2011 unless comments are received during or before this period that would result in a contrary determination. Comments Due Date: November 28, 2011. DATES: Interested persons are invited to submit comments regarding this notice to the Rules Docket Clerk, Office of General Counsel, Department of Housing and Urban Development, 451 Seventh Street SW., Room 10276, Washington, DC 20410–3000. Communications should refer to the above docket number and title. A copy of each communication submitted will ADDRESSES: E:\FR\FM\28OCN1.SGM 28OCN1 Federal Register / Vol. 76, No. 209 / Friday, October 28, 2011 / Notices be available for public inspection and copying between 8 a.m. and 5 p.m. weekdays at the above address. FOR FURTHER INFORMATION CONTACT: Harold Williams, Acting Departmental Privacy Act Officer, Office of the Chief Information Officer, Department of Housing and Urban Development, 451 Seventh Street SW., Room 2256, Washington, DC 20410, telephone number (202) 402–8087 or Mary Jo Sullivan, System Owner, Director, Office of Single Family Program Development, Department of Housing and Urban Development, 451 Seventh Street, SW., Washington, DC 20410, telephone number (202) 708–2121. (These are not toll-free numbers.) Telecommunication device for hearingand speech-impaired individuals (TTY) is available at (800) 877–8339 (Federal Information Relay Service). SUPPLEMENTARY INFORMATION: Title 5 U.S.C. 552a(e)(4) and (11) provide that the public be afforded a 30-day period in which to comment on the new system of records, and require published notice of the existence and character of the system of records. The report was submitted to the Office of Management and Budget (OMB), the Senate Committee on Homeland Security and Governmental Affairs, and the House Committee on Oversight and Government Reform pursuant to paragraph 4c of Appendix 1 to OMB Circular No. A–130, ‘‘Federal Responsibilities for Maintaining Records About Individuals,’’ July 25, 1994 (59 FR 37914). Authority: 5 U.S.C. 552a, 88 Stat. 1896; 42 U.S.C. 3535(d). Dated: October 19, 2011. Jerry E. Williams, Chief Information Officer. HUD/HSF–01 SYSTEM NAME: Single Family Housing Enterprise Data Warehouse (SFHEDW). SYSTEM LOCATION: sroberts on DSK5SPTVN1PROD with NOTICES The HUD Data Center, Hewlett Packard Facility, South Charleston, West Virginia. HUD staff throughout the United States access SFHEDW through HUD’s standard telecommunications network from desktop workstations. CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM: Individuals who have obtained a mortgage insured under HUD/FHA’s single family mortgage insurance programs, individuals who assumed such a mortgage, and individuals involved in appraising or underwriting the mortgage. VerDate Mar<15>2010 16:56 Oct 27, 2011 Jkt 226001 CATEGORIES OF RECORDS IN THE SYSTEM: Automated files contain name, address, date of birth, home address, and social security number; racial/ ethnic background, if disclosed, on mortgagors; identifying numbers on individuals involved in processing the loan; and data regarding currently and formerly insured mortgages. The loan data includes underwriting data, such as loan-to-value ratios and credit ratios; original terms, such as mortgage amount, interest rate, term in months; status of the mortgage insurance; and history of payment defaults, if any. AUTHORITY FOR MAINTENANCE OF THE SYSTEM: Sec. 203, National Housing Act, Public Law 73–479; 42 U.S.C. 3543, Housing & Community Development Act of 1987. PURPOSE(S): The SFHEDW is an ongoing, fully operational data warehouse that is the key source of data for anyone who needs Single Family data. It is an integrated data warehouse that contains critical Single Family business data from fourteen (14) sources, mostly from FHA Single Family automated systems. The system allows queries and provides reporting tools to support oversight activities, market and economic assessment, public and stakeholder communication, planning and performance evaluation, policies and guidelines promulgation, monitoring and enforcement. ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES OF USERS AND THE PURPOSES OF SUCH USES: In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act other routine uses include: (a) To the FBI to investigate possible fraud revealed in underwriting, insuring or monitoring. (b) To Department of Justice for prosecution of fraud revealed in underwriting, insuring or monitoring. (c) To Federal National Mortgage Association (also known as Fannie Mae), when Fannie Mae is the holder of single-family energy efficient mortgage and Title I home improvement loans, without the use of SSN’s. (d) To appropriate agencies, entities, and persons when: (1) the Department suspects or has confirmed that the security or confidentiality of information in the system of records has been compromised; (2) the Department has determined that as a result of the suspected or confirmed compromise there is a risk of PO 00000 Frm 00061 Fmt 4703 Sfmt 4703 66951 harm to economic or property interests, identity theft or fraud, or harm to the security or integrity of this system or other systems or programs (whether maintained by the HUD or another agency or entity) that rely upon the compromised information; and (3) the disclosure made to such agencies, entities, and persons is reasonably necessary to assist in connection with the HUD’s efforts to respond to the suspected or confirmed compromise and prevent, minimize, or remedy such harm. POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, AND DISPOSING OF RECORDS IN THE SYSTEM: STORAGE: Records are stored on magnetic tape/ disc/drum. Manual files are stored in file cabinets with secured by locks. RETRIEVABILITY: Records are retrieved by name, social security number or other identification number, case number, property address, or any other type of stored data. SAFEGUARDS: Automated records are maintained in secured areas. Access is limited to authorized personnel. Manual records are accessed by only those who have a need-to-know. System access is granted by user id and password only. RETENTION AND DISPOSAL: Computerized records of insured cases are retained for at least 10 years beyond maturity, prepayment, or claim termination, approved under HUD’s Record Disposition Schedule 13, Title I Records, Appendix 13. SYSTEM MANAGER(S) AND ADDRESS: Mary Jo Sullivan, Deputy Director, Office of Single Family Program Development, HUP, Department of Housing and Urban Development, 451 Seventh Street, SW., Washington, DC 20410. NOTIFICATION AND ACCESS PROCEDURES: For information, assistance, or inquiry about existence of records, contact the Acting Departmental Privacy Act Officer at the appropriate location in accordance with 24 CFR part 16. CONTESTING RECORD PROCEDURES: The procedures for contesting the contents of records and appealing initial denials appear in 24 CFR Part 16. If additional information or assistance is required, contact: (i) The Acting Departmental Privacy Act Officer, Department of Housing and Urban Development; 451 Seventh Street, SW., Room 2256, Washington, DC E:\FR\FM\28OCN1.SGM 28OCN1 66952 Federal Register / Vol. 76, No. 209 / Friday, October 28, 2011 / Notices 20410, if contesting the content of records; or (ii) The Departmental Privacy Appeals Office, Office of General Counsel, Department of Housing and Urban Development, 451 Seventh Street, SW., Washington, DC 20410 for appeals of initial denials. RECORD SOURCE CATEGORIES: 14. F71A—Generic Debt Management System (GDEBT) 15. A15—Geocoding Service Center (GSC) EXEMPTIONS FROM CERTAIN PROVISION OF THE ACT: None. [FR Doc. 2011–27988 Filed 10–27–11; 8:45 am] BILLING CODE 4210–67–P Mortgagors, appraisers, mortgagee staff underwriters, and HUD employees—indirectly, immediate sources are the following: 1. A43—Single Family Insurance System (SFIS) 2. A43C—Single Family Insurance Claims System (CLAIMS) 3. A80R—Single Family Premium Collections System—Upfront (SFPCS– U) 4. A80H—Single Family Mortgage Asset Recovery Technology System (SMART) 5. A80S—Single Family Acquired Assets Management System (SAMS) 6. F17—Computerized Home Underwriting Mortgage System (CHUMS) 7. F42D—Single Family Default Monitoring System (SFDMS) 8. F42—Consolidated Single Family Statistical System (CSFSS) 9. F51—Institution Master File (IMF) 10. A80N—SF Mortgage Notes Servicing (SFMNS/IFS) 11. F72—Title I Insurance and Claims System (TIIS) 12. F12—Home Equity Conversion Mortgages (HECM) 13. HMDA data from Federal Reserve Board (FRB) DEPARTMENT OF THE INTERIOR Fish and Wildlife Service [FWS–R9–MB–2011–N197; 91200–1231– 9BPP–L2] Information Collection Request Sent to the Office of Management and Budget (OMB) for Approval; Conservation Order for Light Geese Fish and Wildlife Service, Interior. ACTION: Notice; request for comments. AGENCY: We (U.S. Fish and Wildlife Service) have sent an Information Collection Request (ICR) to OMB for review and approval. We summarize the ICR below and describe the nature of the collection and the estimated burden and cost. This information collection is scheduled to expire on October 31, 2011. We may not conduct or sponsor and a person is not required to respond to a collection of information unless it displays a currently valid OMB control number. However, under OMB regulations, we may continue to SUMMARY: Annual number of respondents Activity/requirement conduct or sponsor this information collection while it is pending at OMB. DATES: You must submit comments on or before November 28, 2011. ADDRESSES: Send your comments and suggestions on this information collection to the Desk Officer for the Department of the Interior at OMB– OIRA at (202) 395–5806 (fax) or OIRA_DOCKET@OMB.eop.gov (email). Please provide a copy of your comments to the Service Information Collection Clearance Officer, U.S. Fish and Wildlife Service, MS 2042–PDM, 4401 North Fairfax Drive, Arlington, VA 22203 (mail), or INFOCOL@fws.gov (email). Please include ‘‘1018–0103’’ in the subject line of your comments. FOR FURTHER INFORMATION CONTACT: To request additional information about this ICR, contact Hope Grey at INFOCOL@fws.gov (email) or (703) 358– 2482 (telephone). You may view the ICR online at http://www.reginfo.gov. Follow the instructions to view Department of the Interior collections under review by OMB. SUPPLEMENTARY INFORMATION: OMB Control Number: 1018–0103. Title: Conservation Order for Light Geese, 50 CFR 21.60. Service Form Number(s): None. Type of Request: Revision of a currently approved collection. Description of Respondents: State and tribal governments; individuals who participate in the conservation order. Respondent’s Obligation: Required to obtain or retain a benefit. Frequency of Collection: Annually. Total annual responses Completion time per response Total annual burden hours 39 21,538 39 21,538 74 hours 10 minutes 2,886 3,590 Total .......................................................................................................... sroberts on DSK5SPTVN1PROD with NOTICES States—collect information, maintain records, prepare annual report ............ Participants—provide information to States .................................................... 21,577 21,577 ........................ 6,476 Estimated Annual Nonhour Burden Cost: $97,500, primarily for State overhead costs (materials, printing, postage, etc.). Abstract: The number of light geese (lesser snow, greater snow, and Ross’ geese) in the midcontinent region has nearly quadrupled during the past several decades, due to a decline in adult mortality and an increase in winter survival. We refer to these species and subspecies as light geese because of their light coloration, as opposed to dark geese, such as whitefronted or Canada geese. Because of VerDate Mar<15>2010 16:56 Oct 27, 2011 Jkt 226001 their feeding activity, light geese have become seriously injurious to their habitat, as well as to habitat important to other migratory birds. This poses a serious threat to the short- and longterm health and status of some migratory bird populations. We believe that the number of light geese in the midcontinent region has exceeded longterm sustainable levels for their arctic and subarctic breeding habitats, and that the populations must be reduced. Title 50 Code of Federal Regulations (CFR) part 21 provides authority for the PO 00000 Frm 00062 Fmt 4703 Sfmt 4703 management of overabundant light geese. Regulations at 50 CFR 21.60 authorize States and tribes in the midcontinent and Atlantic flyway regions to control light geese within the United States through the use of alternative regulatory strategies. The conservation order authorizes States and tribes to implement population control measures without having to obtain a Federal permit, thus significantly reducing their administrative burden. The conservation order is a streamlined process that affords an efficient and E:\FR\FM\28OCN1.SGM 28OCN1
[Pages 66950-66952]
[FR Doc No: 2011-27988]
[Docket No. FR-5478-N-04]
Privacy Act; Notice of Revision of System of Records, the Single
Family Housing Enterprise Data Warehouse
ACTION: Notice of revision of agency's Privacy Act System of Records.
SUMMARY: HUD is proposing to revise information published in the
Federal Register about one of its record systems, the Single Family
Housing Enterprise Data Warehouse (SFHEDW). The revision to the record
system reflects current administrative changes; revises the system
location; and involves adding a new routine use exception to permit the
disclosure of records to the Federal National Mortgage Association
(also known as Fannie Mae). Under this initiative HUD will transmit
personal borrower data to Fannie Mae to facilitate financing
opportunities to borrowers of FHA Title 1 loans for the purpose of
making energy efficiency improvements to their principal residence.
This initiative supports HUD mission to create strong, sustainable,
inclusive communities and quality affordable homes. This notice deletes
and supersedes prior notice published in the Federal Register at 73 FR
24604 on May 5, 2008. The scope and functional purpose of the systems
notice on November 28, 2011 unless comments are received during or
before this period that would result in a contrary determination.
submitted will
[[Page 66951]]
be available for public inspection and copying between 8 a.m. and 5
p.m. weekdays at the above address.
FOR FURTHER INFORMATION CONTACT: Harold Williams, Acting Departmental
Privacy Act Officer, Office of the Chief Information Officer,
Room 2256, Washington, DC 20410, telephone number (202) 402-8087 or
Mary Jo Sullivan, System Owner, Director, Office of Single Family
Seventh Street, SW., Washington, DC 20410, telephone number (202) 708-
2121. (These are not toll-free numbers.) Telecommunication device for
hearing-and speech-impaired individuals (TTY) is available at (800)
877-8339 (Federal Information Relay Service).
SUPPLEMENTARY INFORMATION: Title 5 U.S.C. 552a(e)(4) and (11) provide
new system of records, and require published notice of the existence
and character of the system of records.
The report was submitted to the Office of Management and Budget
(OMB), the Senate Committee on Homeland Security and Governmental
Affairs, and the House Committee on Oversight and Government Reform
pursuant to paragraph 4c of Appendix 1 to OMB Circular No. A-130,
``Federal Responsibilities for Maintaining Records About Individuals,''
July 25, 1994 (59 FR 37914).
Authority:  5 U.S.C. 552a, 88 Stat. 1896; 42 U.S.C. 3535(d).
The HUD Data Center, Hewlett Packard Facility, South Charleston,
West Virginia. HUD staff throughout the United States access SFHEDW
through HUD's standard telecommunications network from desktop
Individuals who have obtained a mortgage insured under HUD/FHA's
single family mortgage insurance programs, individuals who assumed such
a mortgage, and individuals involved in appraising or underwriting the
Automated files contain name, address, date of birth, home address,
and social security number; racial/ethnic background, if disclosed, on
mortgagors; identifying numbers on individuals involved in processing
the loan; and data regarding currently and formerly insured mortgages.
The loan data includes underwriting data, such as loan-to-value ratios
and credit ratios; original terms, such as mortgage amount, interest
rate, term in months; status of the mortgage insurance; and history of
Sec. 203, National Housing Act, Public Law 73-479; 42 U.S.C. 3543,
Housing & Community Development Act of 1987.
The SFHEDW is an ongoing, fully operational data warehouse that is
the key source of data for anyone who needs Single Family data. It is
an integrated data warehouse that contains critical Single Family
business data from fourteen (14) sources, mostly from FHA Single Family
automated systems. The system allows queries and provides reporting
tools to support oversight activities, market and economic assessment,
public and stakeholder communication, planning and performance
evaluation, policies and guidelines promulgation, monitoring and
552a(b) of the Privacy Act other routine uses include:
(a) To the FBI to investigate possible fraud revealed in
underwriting, insuring or monitoring.
(b) To Department of Justice for prosecution of fraud revealed in
(c) To Federal National Mortgage Association (also known as Fannie
Mae), when Fannie Mae is the holder of single-family energy efficient
mortgage and Title I home improvement loans, without the use of SSN's.
(1) the Department suspects or has confirmed that the security or
(2) the Department has determined that as a result of the suspected
maintained by the HUD or another agency or entity) that rely upon the
compromised information; and
Records are stored on magnetic tape/disc/drum. Manual files are
stored in file cabinets with secured by locks.
identification number, case number, property address, or any other type
limited to authorized personnel. Manual records are accessed by only
those who have a need-to-know. System access is granted by user id and
Computerized records of insured cases are retained for at least 10
years beyond maturity, prepayment, or claim termination, approved under
HUD's Record Disposition Schedule 13, Title I Records, Appendix 13.
Mary Jo Sullivan, Deputy Director, Office of Single Family Program
Development, HUP, Department of Housing and Urban Development, 451
Seventh Street, SW., Washington, DC 20410.
For information, assistance, or inquiry about existence of records,
contact the Acting Departmental Privacy Act Officer at the appropriate
location in accordance with 24 CFR part 16.
The procedures for contesting the contents of records and appealing
initial denials appear in 24 CFR Part 16. If additional information or
assistance is required, contact:
(i) The Acting Departmental Privacy Act Officer, Department of
Housing and Urban Development; 451 Seventh Street, SW., Room 2256,
[[Page 66952]]
20410, if contesting the content of records; or
(ii) The Departmental Privacy Appeals Office, Office of General
Street, SW., Washington, DC 20410 for appeals of initial denials.
Mortgagors, appraisers, mortgagee staff underwriters, and HUD
employees--indirectly, immediate sources are the following:
1. A43--Single Family Insurance System (SFIS)
2. A43C--Single Family Insurance Claims System (CLAIMS)
3. A80R--Single Family Premium Collections System--Upfront (SFPCS-
4. A80H--Single Family Mortgage Asset Recovery Technology System
5. A80S--Single Family Acquired Assets Management System (SAMS)
6. F17--Computerized Home Underwriting Mortgage System (CHUMS)
7. F42D--Single Family Default Monitoring System (SFDMS)
8. F42--Consolidated Single Family Statistical System (CSFSS)
9. F51--Institution Master File (IMF)
10. A80N--SF Mortgage Notes Servicing (SFMNS/IFS)
11. F72--Title I Insurance and Claims System (TIIS)
12. F12--Home Equity Conversion Mortgages (HECM)
14. F71A--Generic Debt Management System (GDEBT)
15. A15--Geocoding Service Center (GSC)