Source: http://www.cedarparkneighbors.org/bylaws
Timestamp: 2018-12-13 09:20:10
Document Index: 15847826

Matched Legal Cases: ['§5101', '§5301', '§5507', '§5501', '§5508', '§5110', '§5507', '§5502', '§5725', '§5756', '§5727', '§5729', '§5721', '§5727', '§5712', '§5716', '§5713', '§5741', '§5726', '§5725', '§603', '§802', '§5724', '§5731', '§5758', '§5544', '§5552', '§5702', '§5755', '§602', '§605', '§5755', '§5756', '§5721', '§5761', '§5725', '§5732', '§5725', '§5732', '§5762', '§5758', '§1504']

By - Laws — Cedar Park Neighbors
Adopted by the Board of Directors, December, 1984 (As amended April 18, 2016)
CHAPTER IX: GENERAL MEMBERSHIP
Corporations and Unincorporated Associations 15 Pa.C.S.A. §5101 et. seq.
Cedar Park Neighbors, Inc, is incorporated as a domestic corporation–not-for–profit for the purpose of civic improvement. - 15 Pa.C.S.A. §5301
A copy of the official registration and financial information for Cedar Park Neighbors, Inc. may be obtained from the Pennsylvania Department of State by calling toll free, within Pennsylvania, (800) 732-0999. Registration does not imply endorsement. - 15 Pa.C.S.A §5507
46th Street north from Kingsessing Avenue to Larchwood Avenue;
Larchwood Avenue west from 46th street to 52nd Street;
52nd Street south from Larchwood Avenue to the SEPTA Regional High Speed Line right of way at 52nd and Pentridge Streets;
The SEPTA Regional High Speed Line right of way at 52nd and Pentridge Streets southeast to 49th Street and Kingsessing Avenue; and
Kingsessing Avenue northeast from 49th Street to 46th Street.
Cedar Park Neighbors shall have and shall exercise all of the powers granted to it pursuant to the Nonprofit Corporation Law, and shall have and exercise all means appropriate to effect its corporate purpose. - 15 Pa.C.S.A. §§5501, 5502
Section 402: Corporate Records - 15 Pa.C.S.A. §§5508
Cedar Park Neighbors shall maintain corporate records which shall include:
minutes of the proceedings of Board of Directors and members meetings,
the Bylaws, including all amendments,
a membership register, listing the names and addresses of all members, and
complete and accurate financial records.
Each member shall have the right to inspect the records of the Corporation.
Annual Report, pursuant to 15 Pa.C.S.A. §5110
the Corporation shall file an Annual Report whenever a change of the members of the Board of Directors occurs.
The Annual Report shall be filed no later than April 30th of the following year.
Statement of Change of Registered Office, pursuant to 15 Pa.C.S.A. §5507
The Corporation shall file a Statement of Change of Registered Office whenever there is a change of the location of its registered office.
The Statement shall include the corporate name, the prior address, the new address, and a statement that the change was authorized by the Board of Directors.
The power to act on behalf of Cedar Park Neighbors shall be exercised by or under the authority of the Board of Directors (hereinafter, also referred to as “the Board”). - 15 Pa.C.S.A. §§5502(c), 5721
The Officers, pursuant to Chapter VI, and
The Directors-at-Large, pursuant to Chapter VII
The members of the Board of Directors shall be elected by the general membership pursuant to Chapter X, except as provided in Section 524 (Interim Appointments), and Section 603(a)(2) (Duties of the Vice President). - 15 Pa.C.S.A. §5725
Each Officer and Director-at-Large shall be age 18 or older and a member of the General Membership.
To be eligible to stand for election, each officer and director-at-large must be a member as of the preceding April 1 with current year’s dues paid as of that date.
Residency Requirement for Officers
Each Officer shall be required to be a resident within the boundaries established for Corporation usage, as defined in Chapter III.
An Officer who ceases to be a resident within the boundaries established for Corporation usage shall be permitted to complete the current term of office, but shall not be eligible to serve as an Officer thereafter.
conduct the normal business of the Corporation,
exercise oversight of all financial transactions,
conduct all Board of Directors and General Membership meetings, and
act to ensure that the needs and interests of the Community are being served by Cedar Park Neighbors.
The Board of Directors shall exercise financial oversight of all activities of the Corporation.
delegate to a Budget Committee the responsibility to prepare an annual budget and submit it to the full Board for approval,
review and approve the Annual Budget,
review and approve all Treasurer’s reports, and
provide, at its discretion, for either an outside audit or an internal review of the Treasurer’s records on an annual basis.
All proposed expenditures not included in the Budget shall be presented to the Board of Directors for approval.
All proposals seeking money from outside funding sources shall be presented to the Board of Directors for approval prior to submission.
All checks and other negotiable instruments executed by the Corporation shall require the signatures of two Officers.
All Board of Directors meetings shall be conducted pursuant to Robert's Rules of Order.
A duly called meeting of the Board of Directors of the Corporation shall not transact business unless a quorum is present. - 15 Pa.C.S.A. §5756
A quorum of the Board of Directors shall consist of a majority of its current membership - 15 Pa.C.S.A. §5727(a)
On each matter before the Board of Directors, each Officer and Director-at-Large shall have one vote, except that the President shall vote only in the event of a tie. - 15 Pa.C.S.A. §5729
The acts of a majority of the Officers and Directors present at a meeting at which a quorum is present shall be considered to be the acts of the Board of Directors. - 15 Pa.C.S.A. §5721
Any action which may be taken at a meeting of the Board of Directors may be taken without a meeting if consents in writing are obtained from a majority of Board members in office. A written consent may include, but is not limited to, an email or letter. - 15 Pa.C.S.A. §5727(b)
It is the duty of each member of the Board of Directors, each Committee Chair, and each Committee member to act in good faith and in the best interests of Cedar Park Neighbors while performing his or her official duties. - 15 Pa.C.S.A. §5712
Actions taken as a member of the Board of Directors shall be presumed to be in the best interests of the Corporation, unless there is a breach of fiduciary duty, lack of good faith, or self-dealing. - 15 Pa.C.S.A. §5716(b)
he or she has breached or failed to perform the duties of his or her office, and
This section shall not relieve an Officer or Director-at-Large of responsibility or liability if allegations arise pursuant to any criminal or tax laws. - 15 Pa.C.S.A. §5713
Cedar Park Neighbors shall indemnify any person who, by reason of the fact that he or she is or was a representative of the corporation, was or is a party or is threatened to be made a party to any threatened, pending or completed legal action or proceeding, if he or she acted in good faith and in a manner he or she reasonably believed to be in the best interests of the Corporation. - 15 Pa.C.S.A. §5741
A conflict of interest may exist whenever a financial or other personal interest of an Officer or a Director-at-Large may be or is in direct opposition to that person’s duty to act in the best interests of Cedar Park Neighbors.
No Officer or Director-at-Large shall participate in any action of the Board of Directors in which that person has a direct financial or other personal interest.
shall recuse himself or herself from participation in any committee or full Board action, discussion, or vote, and
shall not be counted in determining whether a quorum exists in order to take action or conduct a vote on the issue.
Section 522: Absence - 15 Pa.C.S.A. §5726(b)
the question of his or her continuance on the Board of Directors shall be raised at the next scheduled Board meeting,
A letter shall be sent to the absent Officer or a Director-at-Large advising him or her of the absences and inquiring whether he or she wishes to continue serving on the Board of Directors,
The absent Officer or a Director-at-Large must resume attendance or send a letter stating his or her intention to continue service,
If there is no response from the absent Officer or Director-at-Large by the date of the next scheduled Board meeting, the absent Officer or Director-at-Large shall be automatically removed, and
The absent Officer or a Director-at-Large shall receive written notice of his/her removal from the Secretary.
Written notice shall be mailed by the Secretary at least two weeks in advance to:
the Officer or Director-at-Large being considered for dismissal, and
all other members of the Board of Directors.
Written notice shall state:
that the Officer or Director-at-Large is being considered for dismissal.
the reason for the action being taken, and
the time and place of the meeting scheduled to consider the dismissal.
Dismissal shall require:
a quorum, except that the Officer or Director-at-Large being considered for dismissal shall not be counted in determining whether a quorum exists.
a two-thirds vote of the members of the Board of Directors present at the meeting, except that the Officer or Director-at-Large being considered for dismissal shall not be entitled to vote on the question of his or her dismissal.
Section 524: Interim Appointments - 15 Pa.C.S.A. §§5725(c), 5732
The President, with the approval of the Board of Directors, shall be authorized to appoint persons to serve out the unexpired terms of Officers and Directors-at- Large who are no longer on the Board of Directors.
The appointment shall begin on the date of Board approval.
The appointment shall expire on the date that the term of the previous Officer or Director was due to expire.
act for the Board of Directors and the membership in the normal business of the Corporation,
preside at Board of Directors and General Membership meetings,
appoint committees and their chairpersons, and
submit an annual report of activities to the membership at the Annual Meeting.
assume the duties and responsibilities of the President in the event of the President’s absence, or
assume the Office of President in the event of the President’s incapacity or resignation.
act for the Board of Directors and the membership in the normal business of the Corporation as delegated by the President, and
assist in the chairing of Board of Directors and General Membership meetings.
record the minutes of all meetings,
act as the custodian of all Corporation records (except those specifically assigned to other Officers or Directors-at-Large),
maintain a register of all members,
notify Officers, Directors-at-Large, committee chairpersons, and committee members of their appointment,
give notice of all regular and special meetings as necessary,
conduct the correspondence of the Corporation,
file all documents, etc. in accordance by the Non Profit Corporation Law of the Commonwealth of Pennsylvania, and
transfer all records to a new secretary upon completion of the term of office.
be responsible for all financial transactions of the Corporation,
be responsible for the receipt of all money for the Corporation and its deposit in bank accounts in the name of the Corporation,
issue financial reports to the Board of Directors at each Meeting,
issue timely reports of committee financial transactions, pursuant to Section 805.
issue an Annual Report in accordance with the Pennsylvania Nonprofit Corporation Law at the Annual Meeting,
File all documents as required by the Internal Revenue Service, and
transfer all records to a new Treasurer upon completion of the term of office.
The Executive Board shall consist of the Officers of the Corporation.
The Executive Board may meet from time to time as convened by the President.
Each Officer shall be elected for a term of one year, except as provided in Section 603(a)(2) (Duties of the Vice President), and Section 524 (Interim Appointments).
The term of office shall begin on June 1st of the year of election.
The term of office shall expire on May 31st of the following year.
The President shall serve no more than four consecutive one year terms at any one time; however, this shall not preclude a former President from serving a subsequent term as President as long as there is an interruption of service of at least one term.
A First Vice President who served out the unexpired term of the previous President pursuant to §603(a)(2) shall be entitled to be elected to four full consecutive one year terms.
The term of office of an Officer shall be governed by the Bylaws then in effect on the day the Officer took office.
attend Board of Directors and General Membership meetings,
actively participate in discussions of issues before the Board of Directors,
vote on motions and resolutions before the Board of Directors,
perform in a prompt and timely fashion any responsibilities delegated to him/her by the President or by the Board of Directors,
serve on Committees of the Board, pursuant to §802, and
actively participate in events of the Corporation.
Section 703 Terms of Office - 15 Pa.C.S.A. §5724
Each Director-at-Large shall be elected for a term of two years, except as provided in Section 524 (Interim Appointments).
A maximum of eight (8) directors shall be elected each year.
The term of office will begin on June 1st of the year of election.
The term of office will expire on May 31st of the second following year.
The term of office of a Director-at Large shall be governed by the Bylaws then in effect on the day the Director-at-Large took Office.
The powers and duties of the Board of Directors may be delegated to a committee of the Board for further action on a specific issue or activity. - 15 Pa.C.S.A. §5731
Section 802: Designation and Selection of Committees
Standing committees may be created for the purpose of administering permanent and/or ongoing programs or activities of the Corporation.
Ad hoc committees may be formed for a limited time for the purpose of administering temporary activities or handling emergency situations.
OFFICERS----------------------------BOARD- ---------------------DIRECTORS (EXEC BOARD) | AT LARGE
AMINISTRATIVE PROGRAM
The committee chairman shall submit a budget of projected expenses and/or anticipated revenues to the Board of Directors for approval.
All committee financial transactions are to be conducted through the Treasurer:
All funds solicited from outside funding sources shall be payable to “CEDAR PARK NEIGHBORS” and forwarded to the Treasurer for deposit in the Corporation’s bank accounts.
All bills incurred by the committee shall be forwarded to the Treasurer for payment.
Any funds advanced by a committee member for an approved project shall be reimbursed with proper documentation of the expense.
The Treasurer shall prepare income and expense reports for the committee and provide them to the committee chairman.
Household, which shall consist of two members,
Institutional, which may include but is not limited to educational, religious, governmental or similar entities, and
Honorary, which may be awarded from time to time at the discretion of the Board of Directors.
Section 903 Voting Rights of General Members - 15 Pa.C.S.A. §5758
Individual, Institutional and Business memberships entitle one member to cast one vote.
Household membership entitles two members to cast one vote each.
Honorary membership does not entitle the honorary member to vote.
Section 904: Dues - 15 Pa.C.S.A. §5544
The Board of Directors shall levy membership dues upon each category of membership, except that honorary membership shall not be subject to dues.
The Board of Directors shall determine the amount of dues for each category of membership.
Dues shall be payable on an annual basis.
The general members of Cedar Park Neighbors shall not be personally liable, solely by reason of being a member, for a debt, liability or obligation of the Corporation, or for the acts of any member or representative of the Corporation.
15 Pa.C.S.A. §5552(a)
Section 906: Notice of Meetings - 15 Pa.C.S.A §§5702 -5704
Reasonable notice of General Membership meetings shall be made available to the general membership in a timely manner.
At the beginning of each Board of Directors term, a complete schedule of Board of Directors meeting dates shall be made available to the general membership.
Section 907: Scheduled General Membership Meetings - 15 Pa.C.S.A. §5755(a)
The Board of Directors shall call an Annual Meeting, and a minimum of one other General Membership Meetings each year.
topics of community interest or concern,
amendment of the Bylaws, pursuant to Chapter XI, and/or
other business of the Board of Directors.
The Annual Meeting of the Corporation shall take place during the month of April.
In addition to the provisions of Section 908, there shall be mandatory business of the Annual Meeting, which shall include:
Annual Election of Officers and Directors-at-Large, pursuant to Chapter X,
President’s Annual Report of the Corporation, pursuant to §602(e), and 15 Pa.C.S.A. Sec 5553
Treasurer’s Annual Report, pursuant to §605(f)
Section 910: Special Meetings - 15 Pa. C.S.A. §5755(a)
any five members of the Board, or
any five members.
Section 911: Quorum - 15 Pa.C.S.A. §5756
A duly called meeting of the members of the Corporation shall not transact business unless a quorum is present.
Meetings of the General Membership shall be deemed to have a quorum when there is present:
a quorum of the Board of Directors, pursuant to Section 510(b), and
the lesser of ten percent of the general membership or 25 members.
Section 912: Actions of the Membership - 15 Pa.C.S.A. §5721
The acts of a majority of the members present at a meeting at which a quorum is present shall be considered to be the acts of the membership.
Section 1002: Eligibility to Vote - 15 Pa.C.S.A. §5761(a)
All voting classes of members of the Corporation whose membership dues are current shall be eligible to vote.
Individuals who join and pay their dues on the day of the election are eligible to vote.
the date and time of the election and the location of the polling site, and
the slate of candidates for office.
Section 1004: Nominating Committee - 15 Pa.C.S.A. §5725(e)[Directors]; §5732(e)[Officers]
A Nominating Committee of not less than three persons shall be appointed no later than January of each year.
seek out and interview qualified candidates, and
make a written report that is disseminated to the general membership prior to the election.
Section 1005: Nominations From the Floor - 15 Pa.C.S.A. §5725(e)[Directors]; §5732(e)[Officers]
Additional nominations may be made from the floor at the March Board of Directors meeting and, if seconded, shall be included on the final ballot provided that any individual who seeks election meet the eligibility requirements as described in Section 504.
An Election Committee consisting of not less than three Judges of Election shall be appointed to conduct the balloting at the annual election.
The Judges of Election shall not themselves be candidates in the current election. - 15 Pa.C.S.A. §5762(1)
print ballots,
distribute ballots to eligible voters,
implement the procedures governing balloting,
hear and determine all challenges and/or questions arising in connection with the right to vote,
maintain the secrecy and security of the ballot and the ballot box,
count and tabulate the votes cast on each ballot,
report the results of the election, and
perform their duties impartially and in good faith
Prior to the date of the Annual election, the Secretary shall deliver to the Election Committee a list of those members who are eligible to vote in the current election. Individuals who join the Organization as members on the date of the elections shall be eligible to vote and shall be added to the list of eligible voters.
15 Pa.C.S.A. §5758(e)
The ballot shall list each office, the total number persons to be elected for each office, and the name(s) of each candidate for each office.
The Election Committee may choose to implement various security measures to ensure the integrity of the ballot.
Ballots shall be cast in person at the Annual Meeting.
The Election Committee shall set up a polling site, set apart from the other business of the Annual Meeting, from which the election shall be conducted.
The polling site shall have:
a list of those members who are eligible to vote,
a secure ballot box, which shall not be left unattended while the election is being conducted, and
a clearly posted sign announcing the time when the polling site will close.
No further ballots shall be accepted after the polling site has closed.
Issuance of the Ballot
Each member shall identify himself or herself to the Election Committee.
The Election Committee shall determine from the list of members eligible to vote in the current election whether the member in question is eligible to vote.
Each eligible member shall be issued one ballot.
The Election Committee shall check off the member’s name as having been issued a ballot.
A member shall not be issued a second ballot at the polling site if his or her name has already been checked off as having been issued a ballot.
Return of the Completed Ballot
The member shall return the completed ballot to the polling site
The Election Committee shall check off the member’s name as having returned the ballot.
The member shall place the completed ballot in the ballot box for counting.
A member shall not be permitted to place the ballot in the ballot box if his or her name has already been checked off as having returned a ballot.
A ballot returned after the polling site has closed shall not be accepted.
The Bylaws may contain any provisions for managing the business or regulating the affairs of the Corporation that are not inconsistent with law or the Articles of Incorporation.
15 Pa.C.S.A. §§1504, 1505, 5504, 5505
Individual Revisions:
Major revisions of the Bylaws shall be proposed by a Bylaws Committee.
The Bylaws Committee shall draft proposed Bylaws changes and submit a final report to the Board of Directors for review and approval.
The Board of Directors shall review all proposed Bylaws changes, and recommend any further revisions.
The Board of Directors shall vote to recommend a final draft of the proposed Bylaws changes.
The Board of Directors shall issue a report on the proposed Bylaws changes.
The final draft of the proposed Bylaws changes shall be submitted to the membership for approval at the next scheduled General Membership meeting.
Written notice shall be given to each member entitled to vote that a purpose of any General Membership meeting is to consider proposed changes to the Bylaws.
The notice shall make available a copy of the proposed changes and the Board of Directors’ recommendations.
At the General Membership Meeting following the Board's report, the proposed amendments shall be raised for discussion and/or approval by the members.
Approval of the proposed Bylaws amendments shall be by a two-thirds vote of those present.
I. RESULTS OF MEMBERSHIP ELECTION:
Pursuant to the Bylaws of Cedar Park Neighbors, the following persons have been elected as an OFFICER of the Cedar Park Neighbors Board of Directors, after a duly held election conducted on April 18, 2016. These persons will serve a ONE (1) year term which begins on June 1, 2016, and which expires on May 31, 2017 (number of votes in parentheses):
Name ( ) President
Name ( ) 1st Vice President
Name ( ) 2nd Vice President
Name ( ) Secretary
Name ( ) Treasurer
Pursuant to the Bylaws of Cedar Park Neighbors, the following EIGHT (8) persons have been elected as a DIRECTOR-AT-LARGE of the Cedar Park Neighbors Board of Directors, after a duly held election conducted on April 18, 2016. These persons will serve a TWO (2) year term which begins on June 1, 2016, and which expires on May 31, 2018 (number of votes in parentheses):
II CONTINUATION OF SERVICE:
Pursuant to the Bylaws of Cedar Park Neighbors, the following SIX (6) persons were previously elected as a DIRECTOR-AT-LARGE of the Cedar Park Neighbors Board of Directors, after a duly held election conducted on April 20, 2015. These persons will serve the remaining one-year of a two (2) year term which previously began on June 1, 2015, and which will expire on May 31, 2017:
Pursuant to the Bylaws of Cedar Park Neighbors, the following TWO (2) persons have been Appointed to serve out the UNEXPIRED TERM of a former DIRECTOR-AT- LARGE of the Cedar Park Neighbors Board of Directors. These persons will serve a ONE (1) YEAR TERM which expires on May 31, 2017.
Secretary, Cedar Park Neighbors (Date)