Source: https://maranoa.infocouncil.biz/Open/2014/02/GM_12022014_MIN_AT.htm
Timestamp: 2018-08-16 12:09:01
Document Index: 21679814

Matched Legal Cases: ['art 5', 'art 1', 'art 2', 'art 1', 'art 2', 'art 2']

Minutes of General - 12 February 2014
Minutes of the General Meeting of maranoa Regional Council held at Roma Administration Centre on 12 February 2014 commencing at 9.00am
Mayor Cr. R S Loughnan chaired the meeting with, Deputy Mayor Cr W S Wason, Cr. J L Chambers, Cr. R J Denton, Cr P J Flynn, Cr. W M Newman, Cr. C J O’Neil, Cr. M L Price, Cr. D J Schefe, Chief Executive Officer – Julie Reitano, Coordinator Corporate Communications – Jane Frith, and Minutes Officer – Kelly Rogers in attendance.
Director Development, Facilities & Environmental Services – Rob Hayward, Director Corporate, Community & Commercial Services – Sharon Frank, Manager Economic & Community Development – Ed Sims, Coordinator Waste – Margaret Milla, Manager Facilities – Tanya Mansfield, Coordinator Planning – David Fermer, Specialist Development Engineer – Ruth Golden.
Members of the ‘Older Men’s Group Roma.’
The Mayor welcomed all present and declared the meeting open at 9.10am, extending a warm welcome to members of the ‘Older Men’s Group,’ who were present in the gallery.
Resolution No. GM/02.2014/01
That the minutes of the General Meeting (1-22.01.14) held on 22 January 2014 be confirmed.
The Chief Executive Officer requested confirmation from Cr. Peter Flynn that the minutes adequately reflected his recorded vote against the motion for Resolution No. GM/01.2014/38. Cr Flynn confirmed the record as presented as being appropriate.
This reference was found on page 46 of the Minutes, included as part of the General Meeting Business Paper.
File Number: D13/26112
Subject Heading: Material Change of Use - "Motel" (25 Units)(File: 2012/18213)
Location: 39 Lovell Street, Roma (Lot 1 on RP30940)
Applicant: Onyamate Pty Ltd C/- Fyfe Pty Ltd
This application sought to carry out a Material Change of Use (Motel – 25 units) on land at 39 Lovell Street, Roma QLD 4455 and described as Lot 1 on RP30940. The proposed development consists of 25 units and a manager’s residence in three, one storey accommodation buildings and one, two storey residence.
The proposed development is inconsistent with the provisions of the Roma Town Planning Scheme including the DEOs and Town Area Code.
Resolution No. GM/02.2014/02
Pursuant to Section 5(1) of the Sustainable Planning Act 2009, Council exercise the Precautionary Principle and refuse the application for a Material Change of Use (Motel – 25 units) at 39 Lovell Street, Roma QLD 4455 and described as Lot 1 on RP30940 for the following reasons:
1. The entirety of the site is identified within the 1 in 100 year ARI flooding area.
2. The site is located at the convergence of two open stormwater channels from the north and west of the site. One of the watercourses is the Long Drain, which traverses the western section of the site.
3. The Flood Analysis provided by the applicant has been modelled on the current development scenario, and does not include modelling for the ultimate development of areas to the north and west of Roma. The reporting does not provide an understanding of the impacts to flooding in the Long Drain once this development has occurred. Without this information, Council cannot have reasonable confidence that the development will not result in worsening of flooding on adjoining and surrounding sites, and the surrounding road network.
4. The Flood Analysis provided by the application does not include predicted depth-velocity products for flood events, as an indicator of pedestrian and vehicular safety, to demonstrate that the proposed development will not result in risk to human life and premises.
5. The site cannot achieve flood-free access in a 1 in 100 year ARI flood event. The proposed development would, if approved, introduce a greater number of people into a flood prone area, with the risk of being isolated during a flood event.
6. It is not considered that there is an overriding need for the proposed development to justify an approval despite the potential conflict with Outcome 1 of the SPP 1/03.
7. In the absence of conclusive reporting to demonstrate that the proposed development will not result in worsening of flood extent, flood magnitude or risk to human life and premises, Council has exercised the Precautionary Principle contained in the Sustainable Planning Act 2009.
File Number: D14/4623
Subject Heading: Opportunity to propose name change at Surat Recreation Reserve
Author and Officer’s Title: Fiona Vincent, Coordinator - Sport & Recreation
During Community and Local Plan consultation, residents identified there was a lack of facility signage as well as outdated signage at many of the region’s major facilities. One of the facilities recognised as requiring signage was the area known as Surat Racecourse Reserve.
This facility was one of the chosen sporting facilities to receive signage as part of regional signage purchased in the 2012/13 Sport and Recreation budget. Prior to fabrication of the sign, an enquiry was lodged with the sporting groups who operate from the Surat Racecourse, to ascertain if they identified with Council’s terminology of Surat Racecourse Reserve for this area.
It was communicated that many did call it by the same name but would welcome the opportunity before a sign was manufactured, to suggest to Council some proposed suggestions for a new name for this area. During the control of Warroo Shire Council, a name change honouring a past Mayor was unsuccessfully suggested by a Councillor at that time.
The group had previously requested that Council consider offering the community a chance to suggest reflective names that affiliate with the Surat and district area or that of recorded history. This request was subsequently approved by Council with the survey results presented to Council’s further consideration.
Resolution No. GM/02.2014/03
That Council endorse naming the area (presently referred to as “Surat Racecourse Reserve”) as “Warroo Sporting Complex,” in line with the results of a recent survey that named this as the preferred choice by the majority of the survey responders.
Coordinator - Sport & Recreation
Cr. Wason declared a ‘Conflict of Interest’ in the following item due to him being owner of the parcel of land in relation to the application presented to Council for consideration. In the instance that Council approval is granted for the application, as owner of the land in question, Cr. Wason is entitled to payment of Royalties (funds) for material extracted from the site.
Cr. Wason also declared a potential perceived ‘Conflict of Interest’ in Item 13.4 “Material Change of Use – “Extractive Industry” (up to 100,000 tonnes/yr) (2013/18705), as the application submitted under item 13.3, if approved, could potentially be seen as a market competitor to the application put forward under Item 13.4.
Cr. Wason left the Chamber at 9.18am, taking no further part in discussion or debate on the abovementioned items.
File Number: D14/4915
Subject Heading: Material Change of Use - "Extractive Industry" & Environmentally Relevant Activity (ERA)16 Extractive and Screening Activities (2013/18740)
Location: Mount Saltbush Road, Mooga QLD 4455 (Lot 2 on SP180954)
Applicant: MCG Quarries Pty Ltd
The application sought approval for a Material Change of Use for Extractive Industry and associated Environmentally Relevant Activities (Extraction and Screening, 100,000 tonnes – 1 million tonnes per year), including ancillary workers accommodation (10 Units) on land at Mount Saltbush Road, Mooga QLD 4455, described as Lot 2 on SP180954.
The application is subject to Impact Assessment against the relevant provisions of the Bungil Shire Planning Scheme 2006. No submissions were received during the public notification period (9 November 2013 to 4 December 2013).
The proposed development is generally consistent with the provisions of the Bungil Shire Planning Scheme 2006, including the Desired Environmental Outcomes and the Rural Zone Code.
Council at length discussed the increasing number of Extractive Industry Applications received by Council for consideration. A ‘Mover’ and ‘Seconder’ for the motion was requested by the Mayor and recorded as stated below, however, Council determined that this and Item 13.4 should be deferred for further discussion at a later point during the meeting, to enable consideration of some ‘Commercial in Confidence’ matters as part of the Confidential items discussion. No vote was taken on the matter at that time and the matter was laid on the table.
That Council approve the application for a Material Change of Use for Extractive Industry and associated Environmentally Relevant Activities (Extraction and Screening, 100,000 tonnes – 1 million tonnes per year), including ancillary workers’ accommodation (10 Units) on land at Mount Saltbush Road, Mooga QLD 4455, described as Lot 2 on SP180954, subject to the conditions outlined in the Officer’s Report.
File Number: D14/5954
Subject Heading: Material Change of Use - "Extractive Industry" (up to 100,000 tonnes/yr) (2013/18705)
Location: 3187 Injune-Taroom Road, Beilba QLD 4454 (Lot 11 on WT15)
The application sought approval for a Material Change of Use - "Extractive Industry”, on land at 3187 Injune-Taroom Road, Beilba QLD 4454 (described as Lot 15 on WT15).
Public notification was carried out between 15 November 2013 and 6 December 2013. No submissions were received during this period.
Council determined that the matter should lay on the table for further discussion at a later point during the meeting, along with Item 13.3, as part of the Confidential Items segment, for the same reasons that some matters were ‘Commercial in Confidence’ as identified as part of the ‘Discussion’ record for Item 13.3.
That the matter lay on the table for further discussion at a later point during the meeting as part of the ‘Confidential Items’ discussions.
File Number: D14/6153
Subject Heading: Application for Material Change of Use "Industry” (High Impact Industry), Caretaker’s Residence, Environmentally Relevant Activity (ERA) 56 (Regulated Waste Storage) & ERA 62 (Waste Transfer Station Operation) (2013/18667)
Author and Officer’s Title: Rebecca Van der Meer, Town Planner
Council determined that the matter should lay on the table for further discussion at a later point during the meeting, in order for officers to further investigate any complaints received from the public concerning current operations at the site. A ‘Mover’ and ‘Seconder’ for the motion was requested and recorded as follows, however, no vote was taken at that time.
That Council approve the application for Material Change of Use - "Industry” (High Impact Industry), Caretaker’s Residence, Environmentally Relevant Activity (ERA) 56 (Regulated Waste Storage) & ERA 62 (Waste Transfer Station Operation), on land at 29 Airport Road, Injune QLD 4454 (described as Lot: 25 SP: 194532), subject to the conditions outlined in the Officer’s Report.
File Number: D14/6210
Subject Heading: Application for Material Change of Use "Storage Facility" (File: 2013/18650)
Location: 7 Derrick Drive, Roma QLD 4455 (Lot 14 on SP229814)
Applicant: Warrego Equities C/- StruXi Design
This application sought approval for a Material Change of Use - “Storage Facility” on land at 7 Derrick Drive, Roma QLD 4455, described as Lot 14 on SP229814.
The application is subject to Impact Assessment against the relevant provisions of Roma Town Planning Scheme 2006. No submissions were received during the public notification period (1 October 2013 to 23 November 2013).
The proposed development is consistent with the provisions of the Roma Town Council Planning Scheme including the DEOs and Urban Area Code.
Resolution No. GM/02.2014/04
That Council approve the application for a Material Change of Use - “Storage Facility” on land at 7 Derrick Drive, Roma QLD 4455, described as Lot 14 on SP229814, subject to the following conditions:
3. Maintain the approved development being Material Change of Use (Accommodation Units) generally in accordance with the approved plans:
1188.13805 Sheet 002 Rev B
1188.13805 Sheet 003 Rev A
Stormwater Management Plan prepared by Baker Rossow Consulting Engineers
Capricorn Municipal Development Guidelines – Stormwater Drainage Design Guideline
CMDG – Erosion Control and Stormwater Management Design Guideline
Richmond to Roma Gas Flow Line (Roma Town Gas Supply Line)
10. The development must not in any way hinder the operation and maintenance of the of the gas pipeline located adjacent to the southern boundary of the site, in compliance with Australian Standard AS2885.
11. “As constructed” plans and details of the development are to be provided to Santos Ltd as holder of the pipeline licence.
12. Pipeline markers (signage), above-ground markers (AGMs) and cathodic-protection (CP) test points must not be removed without the prior written authority of Santos Ltd, as holder of the pipeline licence.
13. Above-ground markers (AGMs) must be surveyed prior to any authorised disturbance and a copy of the surveyed plans provided to Santos Ltd and Council.
14. The developer shall obtain approval from Santos Ltd as holder of the pipeline licence prior to conducting any excavation works in proximity to the gas pipeline. The developer is to supply Council with written confirmation that all such works have been undertaken in accordance with requirements of Santos Ltd.
15. Building materials and equipment must not be stored over or in the vicinity of the gas pipeline.
16. Stormwater runoff from the site is to be discharged in accordance with the Stormwater Management Plan prepared by Baker Rossow Consulting Engineers dated 12/07/13, to a lawful point of discharge in accordance with the Queensland Urban Drainage Manual (QUDM) (Volume 1 text, Volume 2 Design Charts), Australian Rainfall and Runoff (Volume 1 A guide to Flood Estimation) and CMDG – D5 Design Guidelines ‘Stormwater Drainage Design’.
17. Stormwater must not be allowed to pond on the property being developed during the development process and after the development has been completed unless the type and size of ponding has been agreed in writing by the Council or as a specific development approval condition.
18. Adjoining properties and roads are to be protected from ponding or nuisance from stormwater as a result of the works. Stormwater runoff from the site must not adversely impact on flooding or drainage of properties that are upstream, downstream or adjacent to the site.
19. There must be no increases in any silt loads or contaminants in any overland flow from the property being developed during the development process and after the development has been completed.
20. The stormwater disposal system must be designed to include appropriate pollution control devices or methods to ensure no contamination or silting of creeks or other waterways.
21. The development will be subject to the ‘Filling and Excavation Code 5.2 of Part 5’. Earthworks are to be undertaken in accordance with Schedule 7: “Standards for Construction Activity” of Roma Town Council Planning Scheme 2006 and the CMDG D6 ‘Site Regrading’ Design Guidelines.
22. Detailed plans for any site work shall be incorporated in an application for operational works. These plans will include but not be limited to:
a. Areas of cut and fill delineated either by shading or line;
b. Existing and finished surface levels;
c. Quantities of cut and fill;
d. Retaining wall location and height;
e. Existing council infrastructure and how this will be managed;
f. Cross-sections showing the transition at boundaries;
g. Easements;
h. Erosion and sediment controls suitable for the size of the earthworks area.
23. All construction works on site are to be undertaken in accordance with the Institute of Engineers (Australia) (IEAUST) Soil Erosion and Sediment Control Engineering Guidelines for Queensland Construction sites and the CMDG Design Guidelines – D7.
24. Measures shall be applied to prevent site vehicles tracking sediment and other pollutants onto adjoining roads during the course of the construction period and to prevent dust nuisance during construction.
25. Should it be necessary for the road and/or drainage system to be reinstated or cleaned up due to erosion and/or sedimentation from the site, then such works shall be undertaken at no cost to Council. Such works shall be undertaken immediately where there is a potential hazard to pedestrians and/or passing traffic.
27. Connections to an electricity reticulation service shall accord with the relevant service provider’s requirements and specifications along with relevant building standards, requirements and specifications (as relevant).
28. If the development is connected to a telecommunications service, then such works shall be undertaken in accordance with the relevant service provider’s requirements and specifications along with relevant building standards requirements and specifications (as relevant).
29. All services installation, including sewer, water, gas, electricity and telecommunications connections to the respective networks, must comply with (i) the development approval conditions, (ii) any relevant provisions in the planning scheme for the area, (iii) Council’s standard designs for such work where such designs exist (iv) the CMDG where it applies (v) any relevant Australian Standard that applies to that type of work and (vi) any alternative specifications that Council has agreed to in writing and which the developer must ensure do not conflict with any requirements imposed by any applicable laws and standards.
33. Vehicle crossovers must be located a minimum distance of one metre from any street signage, power poles, street lights, manholes, stormwater gully pits or other Council assets.
34. Vehicle access from the development site to Roma Downs Road is not permitted.
35. A minimum of sixteen (16) car parking spaces, including one (1) space for persons with disabilities, are to be provided onsite in accordance with the approved drawing “TRANSPORT DEPOT” 1188.13805 Sheet 002/B prepared by Struxi Design dated 11/06/2013.
36. Heavy vehicle parking areas are to be provided onsite in accordance with the approved drawing “TRANSPORT DEPOT” 1188.13805 Sheet 002/B prepared by Struxi Design dated 11/06/2013.
37. Parking bay configurations (width and lengths) are to be in accordance with AS/NZS 2890.1:2004 Parking Facilities Part 1: Off-Street Car Parking.
38. Disabled car parking bays shall be designed in accordance with AS/NZS 2890.6:2009.
41. Service vehicle access and manoeuvring is to be designed in accordance with AS/NZS 2890.2:2004 - Parking facilities Part 2: Off-street commercial vehicle facilities requirements.
42. All vehicle movements within the site are to be clear of proposed parking areas and landscape treatments. Vehicle parking bays must not encroach into swept paths for vehicle movements onsite.
43. All car parking spaces and driveway areas are to be sealed with an approved impervious surface. Surfacing shall consist of either; patterned, reinforced concrete, concrete pavers, segmental clay pavers, asphaltic hotmix or two coat (primerseal/seal) bitumen seal.
44. All heavy vehicle parking spaces and manoeuvring areas are established with all-weather gravel hardstand surface.
45. All landscaping, streetscaping, vehicular access, parking, roads, bikeways, footpaths, street lighting, parks, street plantings, street furniture and related items must comply with (i) the development approval conditions, (ii) any relevant provisions in the planning scheme for the area, (iii) Council’s standard designs for such work where such designs exist (iv) Schedule 2: “Standards for Roads, Car Parking, Access and Manoeuvring Areas” (v) any relevant Australian Standard that applies to that type of work, (vi) the CMDG and (vii) any alternative specifications that Council has agreed to in writing and which the developer must ensure do not conflict with any requirements imposed by any applicable laws and standards.
46. The developer shall immediately clean up and satisfactorily remove any deposited construction material or silt runoff from the development site.
47. Signage and line marking is to be provided in accordance with MUTCD requirements and AS/NZS 2890.1:2004 – Parking facilities Part 1: Off-street car parking.
48. Pavement line marking to be provided to delineate vehicle parking bays provided onsite.
49. Landscaping is to be provided with a minimum width of two metres adjacent to the perimeter of the development site, excluding vehicle accesses and, integrated in the car parking and manoeuvring area adjacent to the Derrick Drive frontage in accordance with the approved drawing “TRANSPORT DEPOT” 1188.13805 Sheet 002/B prepared by Struxi Design dated 11/06/2013. Vegetation is to comprise a mix of shrubs and groundcovers.
50. Ground covers should fully cover vegetated areas within 1 year of planting.
51. Site landscaping must not interfere with electrical infrastructure nor restrict maintenance access to any onsite infrastructure, public utility or easement.
52. At all times while the use continues, waste containers shall be maintained in a clean and tidy state and shall be emptied and the waste removed from the site on a regular basis.
53. All waste containers shall be shielded from the view of travelling public and neighbours.
54. Lighting of the site, including any security lighting, shall be such that the lighting intensity does not exceed 8.0 lux at a distance of 1.5 metres from the site at any property boundary.
55. All lighting shall be directed or shielded so as to ensure that no glare directly affects nearby properties.
56. Any air conditioning, generator, refrigeration, pump, exhaust, fans, processing or other equipment must be acoustically screened to ensure noise levels do not exceed 5dB above the background noise level.
57. Whilst the approved works are in progress, no nuisance is to be caused to adjoining properties and occupiers by the way of noise, smoke, dust, rubbish, contaminant, stormwater discharge or siltation at any time, including non-working hours.
58. Whilst the approved works are in progress, waste containers must remain on site and be maintained in a clean and tidy state and shall be emptied and the waste removed from the site on a regular basis.
60. Any damage to roads and infrastructure, that is attributable to the progress of works on the development site or to vehicles associated with the development of the site, shall be repaired to at least the previous condition and at no cost to Council or, if the Council agrees, the cost of repairs may paid to Council for the Council to carry out the repairs.
62. The developer is to notify Council upon completion of the conditions of approval and prior to occupation of the dwelling units.
63. An infrastructure contribution, in accordance with Council’s adopted Priority Infrastructure Plan, of $66,280.00 is payable to the Council. Payments are to be made for the additional impacts which the development will have upon the transport, stormwater, water supply, sewerage and community infrastructure networks. The payments to be made are equivalent to the infrastructure charges that would be payable as if the land was within the Roma Priority Infrastructure Area. A part-payment of $48,780.00 is to be paid to Maranoa Regional Council before plan sealing. The balance of the payments is to be paid to Maranoa Regional Council within one year of the approved use commencing. When the balance of the payments is due to be paid, the developer can elect to have the amount reassessed under the system of infrastructure charges applicable at that time. The part-payment already made will be counted as a part-payment of the reassessed infrastructure charges. The payments do not include the costs of connecting the development site to the infrastructure networks within the Roma Priority Infrastructure Area.
Unless specified differently by other conditions of this approval or related approvals, the developer is responsible for making the network connections to the infrastructure networks within the Roma Priority Infrastructure Area at the applicable standards or paying the costs to the Maranoa Regional Council to connect the development site to the infrastructure networks within the Roma Priority Infrastructure Area.
The developer can enter into an infrastructure agreement with the Maranoa Regional Council to cover any matters related to infrastructure.
65. All rates and charges of any description and all arrears of such rates and charges, together with interest outstanding thereon, on the land, due to Council, shall be paid to the Council prior to occupation of the units.
File Number: D14/6833
Subject Heading: Naming of South St Affordable Housing Development
Council is developing its land in South St Roma into an affordable housing solution for the community with its partners Horizon Housing Company and Origin (APLNG). The development in Roma will give key workers, local residents, families and seniors the opportunity to rent at a significant discount from market rent or buy quality homes at a reasonable price.
Located on vacant land situated at 10 - 12 South Street, Roma the development will deliver 18 two and three bedroom townhouses for affordable sale and rent. To minimise the risk associated with oversupplying the market the development will be delivered over two stages.
It is located adjacent the historical site of the Lander Oil Company (1923) No4 oil well. In keeping with the history of the area the partners in the development wish to promote it as the “Lander No 4 Estate”.
Resolution No. GM/02.2014/05
That Council endorse the naming of the South St Affordable Housing Project “Lander No 4 Estate”
File Number: D14/6922
Subject Heading: Participation in the Mayors' Challenge – 2013 Golding's PBR Bull Ride - Cunnamulla Fella Festival
Councillor’s Summary:
The Cunnamulla Fella Festival, held annually, is one of the Paroo Shire’s signature events. Part of this celebration is the Golding’s PBR Bull Ride, which includes a ‘Mayor’s Challenge’ event, which attracts a nomination fee of $150. Participation in events such as this strengthens ties with neighboring Councils and raises the profile of the Maranoa region in southwest Queensland.
Resolution No. GM/02.2014/06
That Council endorse entry into the Mayor’s Challenge as part of the 2013 Golding’s PBR Bull Ride and arrange payment of the associated entry fee of $150.
File Number: D14/3128
Location: Lot 126 on Crown Plan E5376 - Camping and Water Reserve
The Department of Natural Resources and Mines sought Council’s views on an Application for Permit to Occupy over Lot 126 on Crown Plan E5376 – being Camping and Water Reserve.
Resolution No. GM/02.2014/07
That Council advise the Department of Natural Resources and Mines that Lot 126 on Crown Plan E5376 being a Camping and Water Reserve is still required for its gazetted purpose and Council objects to the application for a Permit to Occupy over the reserve.
The Director Development, Facilities & Environmental Services declared a potential perceived ‘Conflict of Interest’ in the following item due to his sons being participating members of the Roma PCYC boxing program, however, he did state that he did not participate in the development or authorisation of the Officer’s report presented to Council for consideration.
File Number: D14/6830
Subject Heading: Mitchell Bound Boxing Club User Agreement
Location: 46 Cambridge Street, Mitchell
Applicant: Mitchell Bound Boxing Club
In January 2014 Council was approached regarding the availability of a shed or building in Mitchell in which the ‘Mitchell Bound Boxing Club’ could train.
Resolution No. GM/02.2014/08
That Council enter into a User Agreement with ‘Mitchell Bound Boxing Club’ for the use of the building known as the old bar at Mitchell Showgrounds, for a period of one (1) year with Council to pay all outgoings and no rent to be charged.
File Number: D14/7940
Subject Heading: Submissions to Goverment Inquiries – Mobile Coverage Program & Queensland Rail Freight Inquiry
Maranoa Regional Council has been provided with the opportunity to submit responses to the Commonwealth Government’s Mobile Telephone Coverage Program Discussion Paper and the Queensland Government’s Rail Freight Inquiry.
Council’s feedback and approval was sought prior to submitting the response documents attached to the Officer’s report.
Resolution No. GM/02.2014/09
1. Endorse the submission documents for the Mobile Coverage Program Discussion Paper and the Rail Freight Inquiry as discussed at the Council’s workshop on 11 February 2014, and attached to the Officer’s report.
2. Approve the Chief Executive Officer to sign cover letters, on Council’s behalf, for both submissions.
Resolution No. GM/02.2014/10
That Council amend the meeting schedule to include Items 13.3 and 13.4 as part of the ‘Confidential Items’ segment of the agenda, to allow for closed discussion concerning ‘Commercial in Confidence’ matters raised in consideration of the abovementioned items.
Council adjourned the meeting for morning tea at 10.01am.
Council resumed the meeting at 10.45am.
(b) industrial matters affecting employees;
Resolution No. GM/02.2014/11
Cr. Wason declared a ‘Conflict of Interest’ in item 13.3 “Material Change of Use – “Extractive Industry” & Environmentally Relevant Activity (ERA) 16 – Extractive and Screening Activities, due to him being owner of the parcel of land under application. In the instance that Council approval is granted for the application, as owner of the land in question, Cr. Wason is entitled to payment of Royalties (funds) for material extracted from the sites.
Concerning Item 13.4 “Material Change of Use – “Extractive Industry” (up to 100,000 tonnes/yr) (2013/18705) Cr. Wason declared a perceived ‘Conflict of Interest’ in the matter due to the application submitted under Item 13.3, if approved, potentially being seen as a market competitor to the application put forward under Item 13.4.
Cr. Wason left the Chamber at 10.47am, taking no further part in discussion or debate on the abovementioned items.
At cessation of discussion on the abovementioned items, Cr. Wason entered the Chamber at 11.14am.
Cr. O’Neil left the Chamber at 10.51am.
Cr. O’Neil entered the Chamber at 10.52am.
The Mayor left the Chamber at 12.24pm.
The Mayor entered the Chamber at 12.27pm.
Cr. Denton left the Chamber at 12.25pm.
Cr. Denton entered the Chamber at 12.26pm.
Cr. Flynn left the Chamber at 12.47pm.
Cr. Flynn entered the Chamber during adjournment for lunch.
Council adjourned the meeting for lunch at 12.51pm.
Council resumed the meeting at 1.31am
Resolution No. GM/02.2014/12
That Council open the meeting to the public at 1.32pm.
Cr. Wason left the Chamber at 1.32pm taking no further part in discussion or debate on the following two items (13.3 & 13.4).
Location: Mount Saltbush Road, Mooga QLD 4455 (Lot 4 on SP180954)
The application sought approval for a Material Change of Use for Extractive Industry and associated Environmentally Relevant Activities (Extraction and Screening, 100,000 tonnes – 1 million tonnes per year), including ancillary workers’ accommodation (10 Units) on land at Mount Saltbush Road, Mooga QLD 4455, described as Lot 2 on SP180954.
The application is subject to Impact Assessment against the relevant provisions of the Bungil Shire Planning Scheme 2006. No submissions were received during the public notification period (9 November 2013 to 04 December 2013).
Earlier during the meeting the Item had been laid on the table pending further investigation and discussion during closed access. A ‘Mover’ and ‘Seconder’ was recorded for the motion, however, no vote was taken on the motion at that time. Council resumed discussion and debate on the matter.
Resolution No. GM/02.2014/13
Council approve the application for a Material Change of Use for Extractive Industry and associated Environmentally Relevant Activities (Extraction and Screening, 100,000 tonnes – 1 million tonnes per year), including ancillary workers accommodation (10 Units) on land at Mount Saltbush Road, Mooga QLD 4455, described as Lot 4 on SP180954, subject to the following conditions:
2. The approved use may not commence until the Environmental Authority has been given in relation to the Environmentally Relevant Activities prescribed under the Environmental Protection Act 1994.
3. Maintain the approved development being a Material Change of Use – “Extractive Industry” and Environmentally Relevant Activity 16 2(b) & 3(b) – Extraction and Screening (from 100,000 tonnes – 1 million tonnes per year) including ancillary workers’ accommodation (10 Units) in accordance with the approved plans:
1638.002
Figure 2 – Site and Surrounds
1638.003
Figure 1 – Site Location Plan
1638.015
Figure 7 – Conceptual Stormwater Management Plan
1638.017
Figure 11 – Conceptual Rehabilitation Management Plan
1638.018
Figure 9 – Batter Treatments
1638.019
Figure 10 – Schematic of Quarry Bench Rehabilitation
1638.020
Figure 9 – Typical Temporary Demountable Buildings
1638.023
Conceptual Quarry Layout with Remnant Vegetation Overlay
Document 1638_610_001
Mt Saltbush Quarry, Mooga, Queensland, Site Based Management Plan. Version 1
7. The developer is responsible for locating and protecting any Council and public utility services, infrastructure and assets that may be impacted on during construction of the development. Any damage to existing infrastructure (road pavement, existing underground assets etc) that is attributable to the progress of works on the site or vehicles associated with the development of the site shall be immediately rectified in accordance with the asset owners’ requirements and specifications and to the satisfaction of the asset owners’ representative(s).
9. Any damage to roads and infrastructure that is attributable to the progress of works on the development site or vehicles associated with the development of the site shall be repaired to at least its previous condition and at no cost to Council or, if the Council agrees, the cost of repairs may be paid to Council for the Council to carry out the repairs.
10. Where another condition refers to a specific published standard, manual or guideline, including specifications, drawings, provisions and criteria within those documents, that condition shall be deemed as referring to the latest versions of those publications that are publicly available at the time the first operational works or compliance approval is lodged with the assessment manager or approval agency for those types of works to be performed or approved, unless a regulation or law requires otherwise.
11. Stormwater, Erosion and Sediment Control is to be managed in accordance with the Site Based Management Plan 1638_610_001 prepared by Groundwork plus dated August 2013, the Queensland Urban Drainage Manual (QUDM) (Volume 1 text, Volume 2 Design Charts), Australian Rainfall and Runoff (Volume 1 A guide to Flood Estimation) and CMDG – D5 Design Guidelines ‘Stormwater Drainage Design’.
12. The developer shall ensure that in all cases, discharge of stormwater runoff from the development drains freely for the development and that no nuisance of ponding is created within the vicinity of the development.
13. There shall be no increases in any silt loads or contaminants in any overland flow from the property being developed during the development process and after development has been completed.
Access and Roadworks
14. The landowner shall be responsible for construction and maintenance of vehicle crossovers from the road carriageway to the property boundary and for obtaining any approvals that may be required and for complying with the applicable designs and standards.
15. The unnamed council road between Mt Saltbush Road and the site entrance is to be upgraded to a formed all weather gravel road generally in accordance with the Capricorn Municipal Development Guidelines Table D1.21.03 rural access (100-149 VPD), to the following standard:
Formation width: 8.0m
16. The intersection between the unnamed council road and Mt Saltbush Road is to be upgraded in accordance with DTMR Standard Drawing D04-221 Standard Access (Minor) Radius 30m. This will include a 2 coat bitumen seal or asphalt and associated drainage from the edge of pavement on the Mt Saltbush Road to the Dingo Barrier Fence grid. The minimum 7m wide sealed pavement is to extend a minimum of 20m from the grid along the unnamed road to prevent sediment being washed into the grid base.
17. A 50mm thick overlay of asphalt is to be placed on Mt Saltbush Road existing pavement extending 20m either side of the intersection. The ends of the overlay are to be transitioned smoothly back to the existing bitumen surface height.
18. All vehicular access and related items must comply with (i) the development approval conditions, (ii) any relevant provisions in the planning scheme for the area including Schedule 2: “Standards for Roads, Car Parking, Access and Manoeuvring Areas”, (iii) Council’s standard designs for such work where such designs exist, (iv) the Capricorn Municipal Development Guidelines (CMDG) Design Guidelines and (vi) any alternative specifications that Council has agreed to in writing and which the developer must ensure do not conflict with any requirements imposed by any applicable laws and standards.
19. Install “Truck” (W5-22B) warning signs on Mt Saltbush Road on both approaches to the access point for the development site in accordance with Part 2/4.11.2.5 of the MUTCD.
20. Access is permitted from the subject lot (Lot 4 on SP180954) to the intersection on Mount Saltbush Road and the unnamed access road via the unnamed access road. If access is required over the adjoining lots (Lot 2 on WV432 and Lot 5 on WV434) then an access easement must be established for this purpose.
21. All earthworks for the development shall be undertaken in accordance with Capricorn Municipal Development Guidelines (CMDG) D6 ‘Site Regrading’ Design Guidelines.
22. If there is a possibility of erosion or silt or other materials being washed off the property being developed during the development process, the developer must document and implement a management plan that prevents this from occurring.
23. All construction works on site to be undertaken in accordance with the Institute of Engineers (Australia) (IEAUST) Soil Erosion and Sediment Control Engineering Guidelines for Queensland Construction site and the CMDG Design Guidelines – D7.
24. Reticulated water and sewerage is unavailable to the development site. All supplies of potable water and disposal of waste water is to be by a suitably licensed contractor.
25. Any onsite sewerage systems are to comply with On-Site Sewerage Code DNRM AS1547.2000 and On-Site Sewerage Facilities Guidelines for Effluent Quality DNRM.
26. The site must be provided with on-site water supply with sufficient capacity to meet operational needs, including watering to minimise dust nuisance. Auxiliary water storage tanks with a minimum capacity of 45,000 litres for fire fighting purposes and 22,000 litres for potable water are to be provided onsite.
27. The development is to be provided with an electricity supply adequate for the use.
29. All services installation, including sewer, water, electricity and telecommunications connections to the respective networks, must comply with (i) the development approval conditions, (ii) any relevant provisions in the planning scheme for the area, (iii) Council’s standard designs for such work where such designs exist (iv) any relevant Australian Standard that applies to that type of work and (v) relevant CMDG Design Guidelines that Council has agreed to in writing and which the developer must ensure do not conflict with any requirements imposed by any applicable laws and standards.
Ancillary Worker’s Accommodation
31. A maximum of ten (10) ancillary accommodation units shall be permitted on site for the period of the approved quarrying operations (Extractive Industry) only. Persons accommodated at the site must at all time be directly associated with the approved quarry operations on site.
32. The developer is to ensure that the external cladding of the ancillary worker’s accommodation and associated buildings are not damaged and the age of any building is no older than five (5) years.
33. A minimum of three (3) metres separation is to be provided between all accommodation buildings.
34. Car parking for the ancillary workers’ accommodation is to be provided on site at a rate of one (1) parking space for each bed provided in the camp. This area is to be paved with minimal dust producing materials or sealed.
35. The ancillary workers’ accommodation area must be accessible by an all weather road.
36. Stormwater runoff from roofed and impervious areas is to be controlled so as prevent environmental nuisance. All discharges are to have erosion and sediment control devices installed.
37. A fire evacuation plan is to be available for staff at the ancillary workers’ accommodation. This plan is to be regularly reviewed and updated when required.
38. The standards and requirements of Queensland Development Code MP 3.3. – Temporary Accommodation Buildings and Structures must be complied with.
39. At all times while the use continues, waste containers shall be maintained on site and shall be emptied and the waste removed from the site on a regular basis.
40. All development approval conditions relating to the establishment of the approved development must be fulfilled prior to any approved use commencing.
41. At the end of operations, remediation of the site is to occur after consultation with the landowner generally in accordance with the program shown in the Site Based Management Plan 1638_610_001 prepared by Groundwork plus dated August 2013.
42. Weeds and pests are to be monitored and controlled in accordance with the Weed and Pest Management Plan shown in the Site Based Management Plan 1638_610_001 prepared by Groundwork plus dated August 2013 All efforts are to be made to prevent the spread of Class 2 Pest, parthenium in the area.
43. Hours of operation, including transporting material from the site are 6:00 am to 6:00pm Monday to Saturday. No work is permitted on Sundays or public holidays. The quarry operator may apply to Council to vary the hours of operation for a particular project where the extended operating hours are essential in the opinion of the Council because of the requirements and community benefits of the particular project. Any Council approval of the varied hours will be restricted to a period linked to the project and may be rescinded by the Council on seven (7) days notice if the extended hours of operation are causing serious nuisance or disruption to other persons.
44. This approval relies on the environmental authority issued by a State agency for the environmentally relevant activity of extractive industry to set conditions for the environmental management of this site. If the environmental approval issued by a State agency to undertake this use on this site ceases to have effect and is not replaced by an appropriate approval, code or law to manage the use and the rehabilitation of the site, then the conditions of the original environmental authority given for this use on this site shall become conditions of this approval. References in the original environmental approval to the State agency will then be construed as references to the Council to the greatest extent possible. The standards referenced by the original environmental approval will be the applicable standards.
45. The civil works and services conditions of this approval are to be read in conjunction with the approved plans for the Stormwater Management Plan and the Site Based Management Plan and in conjunction with any environmental authority for the approved use on this site. To the extent that specific requirements are set out in these conditions, those specific requirements shall prevail over the Stormwater Management Plan and the Site Based Management Plan where the requirements are related to civil works and services and the environmental authority conditions shall prevail where the requirements are related to environmental management.
46. Any proposed advertising devices shall be subject to a further development application and planning approval unless the advertising devices are in accordance with the exempt or self assessable requirements of the relevant Council planning scheme.
47. Any free-standing advertising signage or structure to be constructed on site shall be designed by an RPEQ (Structural) Engineer and certification provided for both design and construction.
48. No nuisance is to be caused to adjoining properties and occupiers by the way of smoke, dust, rubbish, contaminant, stormwater discharge or siltation at any time, including non-working hours.
49. The area and its surrounds shall be maintained in an orderly fashion, free of rubbish and not to pose any health and safety risks to the community.
51. All rates and charges of any description and all arrears of such rates and charges, together with interest outstanding thereon, on the land, due to Council, shall be paid to the Council prior to any use commencing onsite.
52. Local road impact charges are to be paid to Maranoa Regional Council in accordance with the following attached Charges Schedule - Local Roads Additional Impacts.
53. All matters contained within this development approval may be covered by infrastructure agreements or deeds of agreement between the relevant parties for each matter. Only parties which are directly affected by the contents of each infrastructure agreement or deed of agreement need to be parties to the agreements.
Earlier during the meeting the Item had been laid on the table pending further investigation and discussion of some items during closed access. Council resumed discussion and debate on the matter.
Resolution No. GM/02.2014/14
That Council approve the application for Material Change of Use – "Extractive Industry”, on land at 3187 Injune-Taroom Road, Beilba QLD 4454, described as Lot 11 on WT15, subject to the following conditions:
2. The approved use may not commence until the Environmental Authority has been given in relation to Environmentally Relevant activities prescribed under the Environmental Protection Act 1994.
3. All Aboriginal Cultural Heritage in Queensland is protected under the Aboriginal Cultural Heritage Act 2003 and penalty provisions apply for any unauthorised harm. Under the legislation a person carrying out an activity must take all reasonable and practicable measures to ensure the activity does not harm Aboriginal Cultural Heritage. This applies whether or not such places are recorded in an official register and whether or not they are located in, on or under private land. The developer is responsible for implementing reasonable and practical measures to ensure the Cultural Heritage Duty of Care Guidelines are met and for obtaining any clearances required from the responsible entity.
4. Queensland Rural Fire Service has advised construction standards for building in a medium bushfire risk area will apply. Building construction is to accord with the Building Code of Australia and State Planning Guidelines for building in bushfire prone areas.
3. Maintain the approved development Material Change of Use - "Extractive Industry”, in accordance with the approved plans:
1188.12734 Sheet 002 Rev C
1188.12734 Sheet 003 Rev B
1188.12734 Sheet 101 Rev A
1188.12734 Sheet 401 Rev A
Office Elevations – Sheet 1 of 2
1188.12734 Sheet 402
Office Elevations – Sheet 2 of 2
Gravel Pit Rehabilitation – Concept Plan
Typical Plan & Sections – Wet Sedimentation Basin, Rock Check Dam Detail, Sediment Fence – Sections Detail and Overflow Weir
CIV1091/Traffic Report
CMDG-R-040 Rev C
Rural Roads Access and Property Access Over Table Drains
10. Stormwater, Erosion and Sediment Control is to be managed in accordance with the Stormwater Management Plan, Section 4.3 of the Site Based Management Plan prepared by StruXi Design and in accordance with the CMDG – D5 Design Guidelines ‘Stormwater Drainage Design’.
11. The developer shall ensure that in all cases, discharge of stormwater runoff from the development drains freely and that no nuisance of ponding is created within the vicinity of the development.
12. There shall be no increases in any silt loads or contaminants in any overland flow from the property being developed during the development process and after development has been completed.
13. Reticulated sewerage is unavailable to the development site. A development permit for plumbing and drainage works shall be sought from Council for any onsite sewerage system provided to the development.
14. Any onsite sewerage systems are to comply with On Site Sewerage Code DNRM AS1547.2000 and On-Site Sewerage Facilities Guidelines for Effluent Quality DNRM.
15. The site must be provided with on-site water supply with sufficient capacity to meet operational needs, including watering to minimise dust nuisance.
16. The development is to be provided with an electricity supply adequate for the use.
17. All services installation, including sewer, water, electricity and telecommunications connections to the respective networks, must comply with (i) the development approval conditions, (ii) any relevant provisions in the planning scheme for the area, (iii) Council’s standard designs for such work where such designs exist (iv) any relevant Australian Standard that applies to that type of work and (v) relevant CMDG Design Guidelines that Council has agreed to in writing and which the developer must ensure do not conflict with any requirements imposed by any applicable laws and standards.
18. Any conflicts associated with proposed and existing services shall be forwarded by the developer to the appropriate controlling authority for approval for any proposed changes.
20. The entrance to the site is to be upgraded in accordance with drawing CMDG-R-040 Rev C – Rural Road Access and Property Access over Table Drains - Accesses Along Rural Roads ADP > 1000 VPD, dated 03/2012. The corner radius is to be a minimum of 30 metres.
21. Any damage to roads and infrastructure that is attributable to the progress of works on the development site or vehicles associated with the development of the site must be repaired to Council’s satisfaction.
22. All weather vehicle access shall be provided for traffic movement within the development site.
23. Unsealed internal roads are to be watered upon receipt of any complaint regarding dust nuisance caused by vehicle movements to and from the site, as determined by and to the satisfaction of Council.
24. Install “Truck” (W5-22B) warning signs on Injune Taroom Road on both approaches to the access point for the development site in accordance with Part 2/4.11.2.5 of the MUTCD.
25. All vehicular access and related items must comply with (i) the development approval conditions, (ii) any relevant provisions in the planning scheme for the area including Division 2: “Standards for Roads, Car Parking, Access and Manoeuvring Areas”, (iii) Council’s standard designs for such work where such designs exist, (iv) the Capricorn Municipal Development Guidelines (CMDG) Design Guidelines – D1 ’Geometric Road Design’ and (vi) any alternative specifications that Council has agreed to in writing and which the developer must ensure do not conflict with any requirements imposed by any applicable laws and standards.
26. All earthworks for the development shall be undertaken in accordance with Capricorn Municipal Development Guidelines (CMDG) D6 ‘Site Regrading’ Design Guidelines.
27. If there is a possibility of erosion or silt or other materials being washed off the property being developed during the development process, the developer must document and implement a management plan that prevents this from occurring.
28. All construction works on site are to be undertaken in accordance with the Institute of Engineers (Australia) (IEAUST) Soil Erosion and Sediment Control Engineering Guidelines for Queensland Construction Sites and the CMDG Design Guidelines – D7.
29. At all times while the use continues, waste containers shall be maintained in onsite and shall be emptied and the waste removed from the site on a regular basis.
30. All development approval conditions relating to the establishment of the approved development must be fulfilled prior to any approved use commencing.
31. Hours of operation, including transporting material from the site are 6:00 am to 6:00pm Monday to Saturday. No work is permitted on Sundays or public holidays. The quarry operator may apply to Council to vary the hours of operation for a particular project where the extended operating hours are essential in the opinion of the Council because of the requirements and community benefits of the particular project. Any Council approval of the varied hours will be restricted to a period linked to the project and may be rescinded by the Council on 7 days notice if the extended hours of operation are causing serious nuisance or disruption to other persons.
32. Weeds and pests are to be monitored and controlled in accordance with the Weed Control and Management, Section 4.2.5 shown in the Site Based Management Plan prepared by StruXi Design. All efforts are to be made to prevent the spread of Class 2 Pest, Parthenium in the area.
33. The operator is to develop and implement appropriate bushfire mitigation plans for the development site prior to commencement of the use.
34. This approval relies on the environmental authority issued by a State agency for the environmentally relevant activity of extractive industry to set conditions for the environmental management of this site. If the environmental approval issued by a State agency to undertake this use on this site ceases to have effect and is not replaced by an appropriate approval, code or law to manage the use and the rehabilitation of the site, then the conditions of the original environmental authority given for this use on this site shall become conditions of this approval. References in the original environmental approval to the State agency will then be construed as references to the Council to the greatest extent possible. The standards referenced by the original environmental approval will be the applicable standards.
35. The civil works and services conditions of this approval are to be read in conjunction with the approved plans for the Stormwater Management Plan and the Site Based Management Plan and in conjunction with any environmental authority for the approved use on this site. To the extent that specific requirements are set out in these conditions, those specific requirements shall prevail over the Stormwater Management Plan and the Site Based Management Plan where the requirements are related to civil works and services and the environmental authority conditions shall prevail where the requirements are related to environmental management.
37. Any free-standing advertising signage or structure to be constructed on site shall be designed by an RPEQ (Structural) Engineer and certification provided for both design and construction.
38. No nuisance is to be caused to adjoining properties and occupiers by the way of smoke, dust, rubbish, contaminant, stormwater discharge or siltation at any time, including non-working hours.
39. The area and its surrounds shall be maintained in an orderly fashion, free of rubbish and not to pose any health and safety risks to the community.
41. All rates and charges of any description and all arrears of such rates and charges, together with interest outstanding thereon, on the land, due to Council, shall be paid to the Council prior to any use commencing onsite.
42. Local road impact charges are to be paid to Maranoa Regional Council in accordance with the following attached Charges Schedule - Local Roads Additional Impacts.
43. All matters contained within this development approval may be covered by infrastructure agreements or deeds of agreement between the relevant parties for each matter. Only parties which are directly affected by the contents of each infrastructure agreement or deed of agreement need to be parties to the agreements.
At cessation of discussion and debate on the abovementioned items, Cr. Wason entered the Chamber at 1.34pm.
The Mayor left the Chamber at 1.35pm, with the Deputy Mayor assuming the Chair during his absence.
Subject Heading: Application for Material Change of Use - "Industry” (High Impact Industry), Caretaker’s Residence, Environmentally Relevant Activity (ERA) 56 (Regulated Waste Storage) & ERA 62 (Waste Transfer Station Operation) (2013/18667)
The application sought approval for a Material Change of Use - "Industry” (High Impact Industry), Caretaker’s Residence, Environmentally Relevant Activity (ERA) 56 (Regulated Waste Storage) & ERA 62 (Waste Transfer Station Operation), on land at 29 Airport Road, Injune QLD 4454 (described as Lot: 25 SP: 194532). 29 Airport Road, Injune QLD 4454 (described as Lot: 25 SP: 194532).
Earlier during the meeting, the matter had been laid on the table to allow officers additional time to investigate any further complaints received from the public concerning operations of the current facility. A ‘Mover’ and ‘Seconder’ for the motion had been obtained, however, no vote was taken on the matter at that time.
Council further discussed the need for conducting an inspection of the site prior to a formal vote being undertaken. Council also determined that the matter should be deferred until such time as this inspection had been completed, and the applicant had been formally advised of the intended presentation date of the application to Council, as was requested by the applicant through the application process.
Resolution No. GM/02.2014/15
That Council defer determination of the application until the General Meeting on 26 February 2014, to allow the submitter an opportunity to be advised of the formal application presentation date to Council, and to allow an opportunity for Councillors to conduct a site inspection of the facility.
The Mayor entered the Chamber at 1.37pm, and assumed the Chair.
File Number: D14/4502
Subject Heading: Extension of Current Waste Collection Contracts
Council’s waste collection contracts are due to expire on 30 June 2014. The current contracts all include a clause which allows for an extension of the term for a period of two (2) years.
A waste strategy is currently being developed, and will investigate the possibility of introducing household kerbside recycling across the Maranoa. The strategy will not be completed before the current contracts expire. An extension of all the waste contracts would provide sufficient time for Council to complete the strategy including investigating household kerbside recycling options.
Resolution No. GM/02.2014/16
That Council agree to extend the following waste collection contracts to 30 June 2016:
a. Contract No. 01/09 Provision of a Domestic Waste and Dead Animal Collection and Removal Service for Roma – BRACA Pty Ltd.
b. Contract 11/32 Provision of a Domestic Waste Collection and Removal Service for Injune (NA & JA Gray).
c. Contract 10/40 Provision of a Domestic Waste Collection and Removal Service for Mitchell, Mungallala, Amby and Muckadilla – AL Cherry & MG Pearce.
d. Contract 10/39 Provision of a Domestic Waste Collection and Removal Service for Wallumbilla, Yuleba and Jackson – BRACA Pty Ltd.
e. Contract 10/42 Provision of a Domestic Waste Collection and Removal Service for Surat - GE & JD Grams.
File Number: D14/5630
Subject Heading: Aboriginal Family Legal Service - Extension of Service Agreement
The Aboriginal Family Legal Service Southern Queensland was due to go to a competitive tender November 2013.
This has not occurred, and instead an extension of the current service agreement from June 2014 to December 2014 is proposed by the Prime Minister and Cabinet of Indigenous Affairs.
Resolution No. GM/02.2014/17
1. Support the Aboriginal Family Legal Service Advisory Committee Inc’s expressed preference to operate independent of a local government environment and therefore decline the offer to extend the service agreement from June 2014 to December 2014.
2. Provide a letter of support to the Aboriginal Family Legal Service Advisory Committee Inc in support of their desire to provide the Aboriginal Family Violence Prevention Legal Service Program for the Southern Queensland Region.
File Number: D14/6080
Month & Year of Report: December 2013
Resolution No. GM/02.2014/18
1. Receive and note the Officer’s report as presented.
2. Further discuss Roma Quarry operations and use of material at an upcoming Workshop of Council.
Director – Corporate, Community & Commercial Services/Director – Infrastructure Services
File Number: D13/63917
Subject Heading: South St Affordable Housing Project
Council has a tripartite agreement with Origin (APLNG) and Horizon Housing Solutions Ltd to develop Council owned land in South St Roma namely Lots 3&4 on SP179588 & Lot 6 on SP184948. Up to 18 dwellings, 7x3 bedroom and 11x2 bedroom townhouses will be constructed commencing in April 2014.
The development has an approved development application and prior to the commencement of construction, settlement must occur. Council has agreed to contribute the land.
Council is in receipt of settlement documents for signature which under the terms of contract of sale is due on 14 February 2014. This report sought Council’s agreement to settle and resolution as to the terms of settlement.
Resolution No. GM/02.2014/19
Council agrees to settlement of sale of Lots 3&4 on SP179588 & Lot 6 on SP184948 to Horizon Housing Solutions Ltd in exchange for townhouse/s 1.1 & 4.1 per attached concept drawings, valued at $680,000.00.
In settlement Council agrees to pay the difference of the valuation of its contribution of land, and the value of the units namely $230.000.00.
Council authorises its Chief Executive Officer to sign off on contract of sale and settle accordingly.
File Number: D13/64464
Subject Heading: Maranoa Retirement Village - Petty cash Write-off of funds
Request for write-off of outstanding petty cash funds from the closed Maranoa Retirement Village.
Resolution No. GM/02.2014/20
Council approve the write–off of outstanding petty cash funds for the now closed Maranoa Retirement Village.
File Number: D14/398
Subject Heading: Land Swap - Currey Street and Roma Airport
Council has received correspondence from Santos requesting formal discussions commence on the opportunity for a mutually beneficial land swap arrangement.
This matter is in preliminary stages and Council was asked to consider the proposal, and provide direction.
Resolution No. GM/02.2014/21
That Council commence formal discussions with Santos on the possibility of the two entities swapping the existing Santos site in Currey Street for vacant land at the Roma Airport.
File Number: D14/8027
Subject Heading: Mitchell demountables - Rent
It is requested that Council set a rent value for the relocated demountables in Mitchell.
The demountables are two bedrooms, fully furnished with disability access available for two of the four buildings.
Based on current market value and the existing tenants’ income, it is recommended that rent be set at $150 / fortnight.
Resolution No. GM/02.2014/22
Council approve and set the rent for the Mitchell demountables at $150 / fortnight.
File Number: D14/6840
Subject Heading: Agreement to Lease - Airport AccomModation Village
Subsequent to Council’s resolution to sign an agreement to lease with Resource Connect at the General Meeting on 3 March 2013 (Resolution Number GM/03.2013/20). Council officers and Resource Connect executives have been negotiating the details of both the draft agreement to lease and lease documents. These agreements are consistent with Council’s original expectations and ready for signature.
This report sought a Council resolution to authorise the Chief Executive Officer to sign off as requested, given that some time has lapsed since the original resolution.
Resolution No. GM/02.2014/23
That Council authorise the Chief Executive Officer to sign the negotiated “Agreement to Lease” and lease documents with Resource Connect as the next step in the Roma Airport Accommodation Village project.
MOTION LOST 3/6
Resolution No. GM/02.2014/24
That Council not proceed with the Roma Airport Accommodation Village Project.
Manager – Economic & Community Development
File Number: D14/7509
Subject Heading: Updates to Organisational Structure
The report recommended adjustment to the Organisational Structure to incorporate three newly reshaped positions, with one of those positions previously approved by Council but not yet appointed.
Resolution No. GM/02.2014/25
That the following positions be approved for immediate advertising:
· Manager IT Solutions (Formally Specialist – Business Systems Support)
· Coordinator Corporate, Community & Commercial Services (incorporating Delegations & Authorisations project approved at the last Council meeting)
· Support Officer – Corporate & Commercial Services (Financial Operations, Administration & Information Services, Saleyards, Quarry)
With funding incorporated into the current quarterly budget review.
Director – Corporate, Community & Commercial Services
Specialist – Strategic Finance (For Budget Amendments)
Council’s approval was sought for the appointment of an “Acting Chief Executive Officer” to cover duties during a month of annual leave, as requested by the Chief Executive Officer.
The Local Government Act 2009 prescribes under Section 195 of the Act –
A local government may appoint a qualified person to act as the chief executive officer during-
(a) Any vacancy, or all vacancies, in the position; or
(b) Any period, or all periods, when the chief executive officer is absent from duty or cannot, for another reason, perform the chief executive officer’s responsibilities.
Resolution No. GM/02.2014/26
That Council approve the appointment of Michael Parker in the position of Acting Chief Executive Officer for a period of one (1) month, while the Chief Executive Officer is on Annual Leave, commencing 17 February 2014.
Subject Heading: verbal report – update on licence to occupy agreement – arthur Street carpark
The Chief Executive Officer advised Council of the successful conclusion to agreement negotiations for the Arthur Street Carpark, including approval for the extended term to include the option of two (2) years as originally requested by Council.
Resolution No. GM/02.2014/27
There being no further business, the Mayor thanked Council for their attendance and declared the meeting closed at 1.59pm.
These Minutes are to be confirmed at the next General Meeting of Council to be held on 26 February 2014, at Roma Administration Centre.