Source: http://www.google.com/patents/US20010027463?ie=ISO-8859-1&dq=%235,519,867
Timestamp: 2014-10-22 05:44:21
Document Index: 451999738

Matched Legal Cases: ['art 51', 'art 53', 'art 55', 'art 57', 'art 51', 'art 53', 'art 55', 'art 57', 'art 51', 'art 53', 'art 53', 'art 53', 'art 53']

Patent US20010027463 - Task priority decision apparatus and method, workflow system, work ... - Google PatentsSearch Images Maps Play YouTube News Gmail Drive More »Sign inAdvanced Patent SearchPatentsThere is provided a task priority decision apparatus used in a work processing system that performs a work process by sending and receiving task information. The apparatus is capable of automatically determining process priority of a piece of information concerning a task. A task information extracting...http://www.google.com/patents/US20010027463?utm_source=gb-gplus-sharePatent US20010027463 - Task priority decision apparatus and method, workflow system, work processing method, and recording mediumAdvanced Patent SearchPublication numberUS20010027463 A1Publication typeApplicationApplication numberUS 09/794,429Publication dateOct 4, 2001Filing dateFeb 27, 2001Priority dateMar 22, 2000Publication number09794429, 794429, US 2001/0027463 A1, US 2001/027463 A1, US 20010027463 A1, US 20010027463A1, US 2001027463 A1, US 2001027463A1, US-A1-20010027463, US-A1-2001027463, US2001/0027463A1, US2001/027463A1, US20010027463 A1, US20010027463A1, US2001027463 A1, US2001027463A1InventorsYoko KobayashiOriginal AssigneeFujitsu LimitedExport CitationBiBTeX, EndNote, RefManReferenced by (11), Classifications (4), Legal Events (1) External Links: USPTO, USPTO Assignment, EspacenetTask priority decision apparatus and method, workflow system, work processing method, and recording mediumUS 20010027463 A1Abstract There is provided a task priority decision apparatus used in a work processing system that performs a work process by sending and receiving task information. The apparatus is capable of automatically determining process priority of a piece of information concerning a task. A task information extracting unit extracts a piece of task information. A related document information acquiring unit acquires document information related to the piece of task information. A process deadline determining information retrieving unit extracts process deadline determining information from the document information. A process deadline determining unit determines a process deadline for the piece of task information on the basis of the process deadline determining information. Images(18) Claims(12)
DESCRIPTION OF THE PREFERRED EMBODIMENTS [0046] A description will be given of preferred embodiments of the present invention with reference to the accompanying drawings. [0047] First, a description will be given of a first embodiment of the present invention with reference to FIG. 1. [0048]FIG. 1 illustrates a structure of a task priority decision apparatus 1 according to the first embodiment of the present invention. The task priority decision apparatus 1 includes a task information storage unit 1 a, a task information extracting unit 1 b, a related document information acquiring unit 1 c, a process deadline determining information retrieving unit 1 d, a condition table registering unit 1 e, and a condition table storage unit 1 f. Further, the task priority decision apparatus 1 includes a process deadline determining unit 1 g, a remaining term calculating unit 1 h, a remaining term storage unit 1 i, a display master format storage unit 1 j, an icon master storage unit 1 k, and a task information list display unit 1 l. [0049] The task information storage unit 1 a stores task information transmitted. The task information extracting unit 1 b extracts a piece of task information concerning a task from the task information storage unit 1 a. The related document information acquiring unit 1 c acquires a piece of document information related to the task information extracted by the task information extracting unit 1 b. The process deadline determining information retrieving unit 1 d extracts process deadline determining information from the document information acquired by the related document information acquiring unit 1 c. The condition table registering unit 1 e makes a registration of a keyword condition table and a plan condition table. The condition table storage unit 1 f stores the keyword condition table and the plan condition table. The process deadline determining unit 1 g determines the process deadline for the task involved in the extracted task information in accordance with the process deadline determining information extracted by the process deadline determining information unit 1 d. The remaining term calculating unit 1 h calculates the remaining term up to the process deadline determined by the process deadline decision unit 1 g. The remaining term storage unit 1 i stores information indicative of the remaining term calculated by the remaining term calculating unit 1 h. The display format master storage unit 1 j defines a display format of the task information list so that the format depends on the remaining term. The icon master storage unit 1 k defines an icon corresponding to plan information. The task information list display unit 1 l displays the task information list. The task information storage unit 1 a and the associated document acquiring unit 1 c are connected to an electronic communication medium 2 to which a document information storage unit 3 and a work processing terminal 4 are connected. The work process terminal 4 is used to input task information. FIG. 1 illustrates only one work process terminal 4 for the sake of simplification. However, a plurality of work process terminals 4 may be connected to the electronic communication medium 2. [0050] Here, several terms used in the specification are defined as follows. Task information is index information related to a task, and includes an item of the task, the name of a task originating person, and information concerning a link to related document information. Document information is text information describing the contents of the task information in detail. The document information is associated with related task information and is stored in the document information storage unit 3. Process deadline determining information is used to determine a process deadline for a task indicated by task information, and corresponds to a given keyword, plan information and so on. These pieces of information are contained in document information. The keyword is a given word included in document information. The present embodiment of the invention employs, as a keyword, a word that explicitly or implicitly indicates a process deadline for the involved task. The word that explicitly indicates the process deadline is a word or phrase that describes a specific deadline such as �by� or �before the end of this week�. The word that implicitly specifies the process deadline is a word or phrase that abstractly represents a deadline such as �urgent� or �rush�. The plan information indicates what task the related document information is directed to. The plan information is added to the related document information and is then transmitted. The kind of document information indicated by the plan information is, for example, �a request form for managerial decision� or �application for a holiday�. The keyword condition table is made up of a keyword and a process deadline associated with that keyword. The plan condition table is made up of plan information and a process deadline associated with such plan information. [0051]FIG. 2(A) shows an example of a keyword condition table 10 stored in the condition table storage unit 1 f, and FIG. 2(B) shows an example of a plan condition table stored therein. [0052] The keyword condition table 10 is made up of a keyword 10 a, such as �by� or �urgent�, and a process deadline 10 b associated therewith one by one. When one of the keywords 10 a is specified, the corresponding process deadline 10 b can be automatically obtained. A task is required to be completed by the corresponding process deadline 10 b. A more specific process deadline for a task can be defined by the combination of the process deadline 10 b and a date before or after the keyword 10 a, or the combination of the process deadline 10 b and the task-originated date. [0053] The task condition table 20 is made up of plan information 20 a, such as �application for a holiday� or �purchase of software�, and a process deadline 20 b associated therewith one by one. When one of the pieces of plan information 20 a is specified, the corresponding process deadline 20 b can be automatically obtained. A task is required to be completed by the corresponding process deadline. A specific term, such as �one week�, or �three days� is set as the process deadline 20 b. A more specific process deadline for a task can be defined by adding the specific term to the task-originated date. [0054]FIG. 3(A) illustrates an example of a display format master 30 stored in the display format master storage unit 1 j, and FIG. 3(B) illustrates an example of an icon master 40 stored in the icon master storage unit 1 k. [0055] The display format master 30 is made up of a condition 30 a indicating the remaining term up to the process deadline such as �overdue� or �on the day�, a font 30 b indicating the font of displayed letters such as �bold�, the color of displayed letters such as �red� or �green�, and an icon 30 d indicating the kind of icon to be displayed. The font 30 b, the color 30 c and the icon 30 d are associated with the condition 30 a on a per-condition basis. When one of the conditions 30 a is specified, the corresponding font 30 b, color 30 c and icon 30 d can be fixed. [0056] The icon master 40 defines a respective icon corresponding to plan information for each task, and is made up of plan information 40 a such as �application for a holiday�, and an icon 40 b indicating a number corresponding to the kind of icon corresponding to the plan information 40 b. [0057] Next, a description will be given of an operation of the task priority decision apparatus 1. [0058] A user who utilizes the task priority decision apparatus 1 performs, in advance of practical use thereof, a registration operation on the keyword condition table 10 and the plan condition table 20 by using the condition table registering unit 1 e. First, a description will be given of a registration operation on the keyword condition table 10 and the plan condition table 20. [0059]FIG. 4 illustrates a condition table registration form 50, which is displayed when the user performs the registration operation on the keyword condition table 10 and the plan condition table 20. [0060] The condition table registration form 50 includes a keyword list display part 51, a cursor 51 a, an add button 52 a, a delete button 52 b, a selected-keyword display part 53, priority select buttons 54 a and 54 b, a plan name list display part 55, an add button 56 a, a delete button 56 b, a selected-plan display part 57, and priority select buttons 58 a and 58 b. [0061] The keyword list display part 51 displays a list of candidates of keywords to be registered. The cursor 51 a specifies a keyword or the like. The add button 52 a is used to add a keyword. The delete button 52 b is used to delete a keyword. The selected-keyword display part 53 displays a selected keyword. The priority select buttons 54 a and 54 b are used to select priority of the selected keyword and set a process deadline involved therein. The plan name list display part 55 displays a list of candidates of items of plan information. The add button 56 a is used to add an item of plan information. The delete button 56 b is used to delete an item of plan information. The selected-plan display part 57 displays selected pieces of plan information. The priority select buttons 58 a and 58 b are used to set priority of each of the items of selected plan information and a process deadline for each of the items of selected plan information. [0062] When the user performs the registration operation on the keyword condition table 10, the user selects a keyword displayed in the keyword list display part 51, and clicks the selected keyword. This causes the cursor 51 a to move on the selected keyword. In the keyword selection, only one keyword may be selected or a plurality of keywords may be selected at one time. Next, the user clicks the add button 52 a. After the user selects at least one keyword, the user clicks the add button 52 a. Thus, the selected keyword, on which the cursor 51 a is placed, is displayed in the selected-keyword display part 53. If the user wishes to delete a keyword displayed in the selected-keyword display part 53 from selection, the user moves the cursor 51 a on the keyword to be deleted, and clicks the delete button 52 b. This causes the selected keyword to be deleted from display on the selected-keyword display part 53 and to be excluded from selection. When all the keywords that the user wishes to use are selected, the user operates the priority select buttons 54 a and 54 b to set priorities of the selected keywords. More particularly, the selected keywords are displayed from the top of the selected-keyword display part 53 in the decreasing order of priority. When the user moves the cursor 51 a on a selected keyword and clicks the priority select button 54 a, the priority of the selected keyword on which the cursor 51 a is placed is interchanged with that of the selected keyword located just above the former keyword. Alternatively, when the user clicks the priority select button 54 b, the priority of the keyword with the cursor 51 a placed thereon is interchanged with that of the keyword located just below the former keyword. By this manner, the priority of each of the keywords is determined. A deadline is automatically given to each of the keywords in accordance with their priorities. Then, the registering operation on the keyword condition table 10 is completed. The selected keywords are arranged in the column of keyword 10 a of the keyword condition table 10, and the deadlines automatically given thereto are arranged in the column of deadline 10 b. The user may voluntary set the deadlines for the selected keywords. [0063] The registration of the plan condition table 20 is performed in the same manner as that of the keyword condition table 10. Then, the keyword condition table 10 and the plan condition table 20 are stored in the condition table storage unit 1 f, and then the registration operation thereon is completed. [0064] A description will be given of a priority decision process of the task priority decision apparatus 1. [0065] A task originating person uses the work process terminal 4 and obtains, from a database for a workflow management that is not shown for the sake of simplicity, a template for producing task information and document information. Then, the person produces task information and associated document information in accordance with the template. After the task originating person completes producing of the task information and the associated work information, the person transmits the information via the electronic communication medium 2. The task information and document information thus transmitted are received by the task priority decision apparatus 1. Then, the task information is stored in the task information storage unit la, and the document information is stored in the document information storage unit 3. A plurality of task originating persons may send their own task information and associated document information a plurality of times. The task information and document information sent by the task originating persons are serially stored in the task information storage unit 1 a and the document information storage unit 3, respectively. [0066] The task priority decision apparatus 1 makes a decision on process priorities of tasks indicated by pieces of task information as follows. First, the task information extracting unit 1 b extracts a piece of task information from the task information storage unit 1 a. The piece of task information extracted from the task information storage unit 1 a is sent to the related document information acquiring unit 1 c. [0067] The associated document acquiring unit 1 c receives the task information and accesses the document information storage unit 3 through the electronic communication medium 2. Then, the related document acquiring unit 1 c extracts document information that is linked to the received task information. The document information extracted from the document information storage unit 3 is sent to the related document information acquiring unit 1 c through the electronic communication medium 2. Then, the acquiring unit 1 c sends the received document information to the process deadline determining information retrieving unit 1 d. [0068] The retrieving unit 1 d looks up the keyword condition table 10 and the plan condition table 20 stored in the condition table storage unit 1 f. Then, the retrieving unit 1 d searches the whole document information in order to determine whether the document information includes any of the keywords defined in the keyword condition table 1 or any of the pieces of the plan information 20 a defined in the plan condition table 20. If the document information contains any of the keywords 10 a or any of the pieces of the plan information 20 a, the process deadline determining information retrieving unit 1 d extracts the matched keyword 10 a and/or plan information 20 b, and sends it to the process deadline determining unit 1 g. [0069] Then, the unit 1 g extracts the process deadlines 10 b and/or 20 b respectively corresponding to the received keyword 10 a and plan information 20 a from the keyword condition table 10 and/or the plan condition table 20. Then, the process deadline determining unit 1 g determines specific deadlines for the task based on the extracted process deadlines 10 b and 20 b. [0070] The specific deadline corresponding to the received keyword 10 a is determined on the basis of the combination of the process deadline 10 b and the task-originated date placed before or after the keyword 10 a, or the combination with the task-originated date, as has been described previously. For instance, if a task document includes a phrase �by February 10�, the work �by� matches registered keyword �by� in the keyword condition table 10, and the deadline 10 b associated with �by� is �specified date�. The date indicated before or after the word �by� in the phrase �by February 10� is �February 10�. Therefore, the �specified date� is �February 10�, which is determined as the specific process deadline. As another example, if a task document was created on February 2 and includes a work �urgent�, this word matches registered keyword �urgent� in the keyword condition table 10, and the process deadline 10 b for registered keyword �urgent� is �task-originated date+one day�. Since the task-originated date in the above example is February 2, �February 3� obtained by adding one day to the task-originated date is determined as the specific process deadline. [0071] The specific process deadline is determined on the basis of the process deadline 20 b corresponding to the plan information 20 a in such a way as to add the process deadline 20 b to the task-originated date. For example, if a task document of an application for a holiday was created on February 2, �application for a holiday� that is one of the pieces of plan information 20 a matches the task document, and the process deadline 20 b corresponding to plan information �application for a holiday� is �one week�. Since the task-originated date is February 2, the specific process deadline is determined as February 9 obtained by adding one week to February 2. [0072] The specific process deadline determined as described above is sent to the remaining term calculating unit 1 h, which calculates the remaining term up to the process deadline. The remaining term is calculated based on the date when the task is processed. The calculating unit 1 h calculates the remaining term for not only a task before its deadline but also an overdue task. The remaining term of an overdue task may be expressed using a minus sign such as (remaining term�five days). Alternatively, an overdue task may be processed by a fixed manner directed thereto. The remaining term thus calculated is stored in the remaining term storage unit 1 i in such a way as to be associated with the corresponding task information. [0073] Then, the task information extracting unit 1 b extracts another piece of task information from the task information storage unit 1 a, and the above-mentioned process is repeatedly performed. All of the pieces of task information stored in the task information storage unit 1 are processed as described above, and the remaining terms for the pieces of task information are stored in the remaining term storage unit 1 i. Thereafter, the task information list display unit 1 l displays a task information list of the pieces of task information that have been processed as described above. [0074] A display fashion of the task information list is based on the remaining term of each task stored in the remaining term storage unit 1 i, and is performed in accordance with the definition of the display format master 30 stored in the display format master storage unit 1 j. For example, for an overdue task, the condition 30 a in the display format master 30 is �overdue�, and the corresponding font 30 b, color 30 c and icon 30 d are respectively �bold�, �red and �10�. In this case, the task information list has a piece of task information that is displayed with a bold font of red and is given the icon specified by number �10�. For a task that is to be processed today and is related to an application for a holiday, the condition 30 a in the display format master 30 is �the appointed date�, and the corresponding font 30 b, color 30 c and icon 30 d are respectively �font of system�, �green� and �follow icon master�. Since the task information being considered relates to application for a holiday, the plan information 40 a in the icon master 40 stored in the icon master storage unit 1 k is �application for a holiday�, and an icon specified by number �1� is given as icon 40 b. In this case, the task information list has task information that is displayed with a green font of the system and is given the icon specified by number �10�. As described above, the display format of the task information list is changed on the basis of the length of the remaining term up to the process deadline. The task information list is displayed so that the tasks are arranged from the top thereof in the increasing order of the remaining term. This facilitates to displaying priority of each task more clearly. [0075]FIG. 5 illustrates an example of a display of the task information list 60 that is created as described above. The task information list 60 includes five pieces 61-65 of task information (five tasks), and includes columns of �Notice�, �PIID�, �originated date�, �title� and �comment�. The column �Notice� indicates the remaining term for each task. The column �PIID� is an ID of the task-originating person involved in a task. The column �title� indicates the title of a task. The column �comment� indicates a comment on a task. Further, the icon given to each task is displayed in the column �Notice�. For example, the task 61 is overdue, and an indication �overdue� and a corresponding icon 61 a are displayed in the column �Notice�. In the case where the task information list 60 follows the display format master 30, an item of the task information 61 are displayed with the red and bold font. [0076] A description will be given of an operation of the task priority decision apparatus 1 in accordance with a flowchart of FIG. 6. [0077] [S1] The task priority decision apparatus 1 receives task information transmitted through the electronic communication medium 2, and stores it in the task information storage unit 1 a. [0078] [S2] The task information extracting unit 1 b extracts one of the pieces of task information from the unit 1 a. [0079] [S3] The related document information acquiring unit 1 c acquires, through the electronic communication medium 2, document information linked to the task information extracted in step S2. [0080] [S4] The process deadline determining information retrieving unit 1 d searches the whole document information extracted in step S3 by referring to the keywords 10 a and the plan information 20 a respectively defined in the keyword condition table 10 and the plan information table 20 stored in the condition table storage unit 1 f. [0081] [S5] The process deadline determining unit 1 g determines the specific process deadline for the task being processed by using the keyword condition table 10 and the plan condition table 20 with the retrieving results obtained in step S4. [0082] [S6] The remaining term calculating unit 1 h calculates the remaining term up to the deadline determined in step S5. [0083] [S7] The remaining term storage unit 1 i stores the remaining term calculated in step S6 in such a way as to be associated with the piece of task information being processed. [0084] [S8] It is determined whether all the pieces of task information stored in the task information storage unit 1 a have been subjected to the process of steps S2 through S7. If the answer of this step is YES, the process proceeds to step S9. If a piece of task information that has not yet been processed is available, the process returns to step S2. [0085] [S9] The task information list display unit 1 l sorts the pieces of task information stored in the remaining term storage unit 1 i in the increasing order of the remaining term. Then, the unit 1 l displays the sorted pieces of task information in accordance with the definitions of the display format master 30 and the icon master 40. [0086] In short, the first embodiment of the present invention operates as follows. The task information extracting unit 1 b extracts a piece of task information. The related document information acquiring unit 1 c acquires document information associated with the extracted piece of task information. The process deadline determining information retrieving unit 1 d searches the whole document information and thus extracts a keyword and plan information therefrom. The process deadline determining unit 1 g determines the process deadline for a task described in the task information by using the searching results, the keyword condition table 10 and the plan condition table 20. The remaining term calculating unit 1 h calculates the remaining term up to the process deadline. Thus, it is possible to automatically make a decision as to the degree of priority of each task and to make sure the priority relationship among the tasks. [0087] The present invention is not limited to the first embodiment of the present invention. For example, a computer may implement the above-mentioned functions of processing. In this case, the functions of the task priority decision apparatus 1 are described in a program recorded on a computer-readable recording medium. Typical examples of such a recording medium are a magnetic recording apparatus and a semiconductor memory. The program may be stored in a portable recording medium such as a CD-ROM (Compact Disk Read Only Memory) or a floppy disk, which is easily available in the market. It is also possible to store the program in a storage unit of a computer connected to a network and to transfer it to another computer through the network. When the computer executes the program, it is read out from a hard disk drive or the like built in or externally connected to the computer and is loaded to the main memory. [0088] In the first embodiment of the present invention, the document information produced by the work processing terminal 4 is stored in the document information storage unit 3, and only the task information is sent to the task priority decision apparatus 1 at the commencement of the process. Alternatively, the task information may be transmitted to the task priority decision apparatus 1 in such a manner that related document information is attached to the task information. [0089] In the first embodiment of the present invention, the document information storage unit 3 is provided outside of the task priority decision apparatus 1. Alternatively, the document information storage unit 3 may be incorporated into the task priority decision apparatus 1. [0090] In the first embodiment of the present invention, the task information storage unit 1 a is provided within the task priority decision apparatus 1. Alternatively, the task information storage unit 1 a may be provided outside of the task information decision apparatus 1. [0091] The first embodiment of the present invention employs the document information storage unit 3 and the task information storage unit 1 a that are provided separately. Alternatively, these units may be provided in an incorporated fashion. [0092] In the first embodiment of the present invention, the priorities of tasks are determined on the basis of only the remaining terms to the respective process deadlines. Alternatively, it is possible to introduce a keyword or plan information that indicates a task having absolute priority and to preferentially handle a piece of task information having a keyword or plan information indicative of comparatively high priority irrespective of the remaining term for the involved task. [0093] In contrast, it is possible to introduce a keyword or plan information that indicates no necessity of processing a task with priority and to process such a task with comparatively low priority irrespective of the remaining term for the involved task. [0094] Further, in the first embodiment of the present invention, the pieces of task information are arranged from the top of the task information list in the increasing order of the remaining term. Alternatively, it is possible to arrange the pieces of task information in another order. It is also possible to display, on a page, specific task information having a remaining term shorter than a given term and to display task information other than the above on another page. [0095] A description will now be given of a second embodiment of the present invention. [0096]FIG. 7 is a block diagram of a workflow system 110 according to the second embodiment of the present invention. [0097] The workflow system 110 is made up of a first work processing apparatus 111, a second work processing apparatus 112, an electronic communication medium 113, a plan definition information storage unit 114, a document information storage unit 115, and a plurality of other work processing apparatuses that are not shown for the sake of simplicity. The plan definition information storage unit 114 stores plan definition information. The document information storage unit 115 stores document information. [0098] The work processing apparatuses 111 and 112 are computer terminals or the like allotted to individual users that use the workflow system 110. The work processing apparatuses 111 and 112 respectively include document information extracting units 111 c and 112 a, plan definition information extracting units 111 a, 112 b, plan definition information setting units 111 b, 112 c, document information producing units 111 d, 112 d, plan definition information associating units 111 e, 112 e, and information transmitting units 111 f, 112 f. Each of the document information extracting units 111 c and 112 a extracts a piece of document information concerning a task from the document information storage unit 115. The plan definition information extracting units 111 a and 112 b extract plan definition information associated with the document information extracted from the document information extracting units 111 c and 112 a. The plan definition information setting units 111 b and 112 c set plan definition information. The document information producing units 111 d and 112 d produce document information. The plan definition information associating units 111 e and 112 e associate plan definition information with document information. The information transmitting units 111 f and 112 f transmit document information and associated plan definition information. The document information is text information obtained by computerizing a task document such as a request form for managerial decision or a planning document. Task-originating persons produce pieces of document information concerning tasks by using the work processing apparatuses 111 and 112. The plan definition information defines a route along which the task document should be circulated or a way to circulate a delivery destination. The task-originating persons produce plan definition information using the work processing apparatuses 111 and 112. The electronic communication medium 113 is an electronic communication facility such as a LAN (Local Area Network), and electrically connects the work processing apparatuses 111 and 112, the plan definition information storage unit 114, the document information storage unit 115 and the other work processing apparatuses so that mutual communications can take place. [0099]FIG. 8 illustrates an example of plan definition information 120. [0100] Document information that describes a plan document based on a monitor investigation conducted by a task-originating person is serially sent to a manager and a general manager for their approvals. Then, the document information is further sent round to participants of a meeting for planning. The participants of the meeting conduct a meeting for the document information concerning the plan, and send document information concerning a summary of the results of the meeting to a manager who is responsible for an operation and a person in charge of development of products related to the operation. [0101] A description will be given of an operation of the workflow system 110 with reference to FIG. 7. [0102] The following description is directed to a case described below. A first task-originating person produces document information and associated plan definition information by the work processing apparatus 111. A second task-originating person who operates the work processing apparatus 112 produces document information and associated plan definition information by using the document information and the associated plan information produced by the first task-originating person. [0103] The first task-originating person operates to the work processing apparatus 111 to produce document information and associated plan definition information by using the document information producing unit 111 d. The first task-originating person may produce document information that is entirely new or is based on a template of document information stored in the document information storage unit 115 or document information produced in the past and stored therein. The plan definition information associated with the document information is produced using the plan definition information setting unit 111 b. The plan definition information may be entirely new or based on a template of plan definition information stored in the plan definition information storage unit 114 or plan definition information produced in the past and stored therein. [0104] Then, the plan definition information associating unit 111 e associates the produced plan definition information with the produced document information. The associating process can be performed so that a custom property is set in the produced document information, and the plan definition information is set in the above custom property. The associating process will be described later with reference to a flowchart. [0105] After the associating process, the document information and the plan definition information associated therewith are sent by the information transmitting unit 111 f. The document information and the associated plan definition information are sent to and stored in the document information storage unit 115 and/or the plan definition information storage unit 114. The storage formation for the document information and the associated plan definition information depends on the method for associating the document information with the plan definition information. For example, when the plan definition information is set in the custom property set in the document information, both the document information and the plan definition information are stored in the document information storage unit 115. Another storing method that matches another associating method will be described with reference to a flowchart described later. [0106] The document information produced by the first task-originating person and stored in the document information storage unit 115 is read by each work processing apparatus in a circulating route specified by the plan definition information, so that the involved persons can read the circulated document information. [0107] When the second task-originating person wishes to originate another task, he or she uses the work processing apparatus 112 to extract document information to be used as it is. [0108] As described above, the pieces of document information concerning the respective documents produced in the past are stored in the document information storage unit 115. The second task-originating person obtains a list of the pieces of document information stored in the document information storage unit 115. This is done through the electronic communication medium 113 by using the document information extracting unit 112 a. The list thus obtained is displayed on an information display unit such as a CRT or liquid-crystal display unit. The second task-originating person uses the extracted document information, and produces new document information by using the document information producing unit 112 d. [0109] The plan definition information extracting unit 112 b extracts the plan definition information associated with the document information extracted by the document information extracting unit 112 a. The method for extracting depends on the method for associating the plan definition information with the document information by means of the aforementioned work processing apparatus 111. For instance, when the plan definition information is set in the custom property that is set in the document information, the plan definition information extracting unit 112 b extracts the plan definition information set in the custom property that is set in the extracted document information. An method for extracting that matches another associating method will be described with reference to a flowchart described later. [0110] The plan definition information extracted by the plan definition extracting unit 112 b is displayed on the information display means such as a display, which is not shown for the sake of simplicity. The second task-originating person uses the displayed plan definition information and performs the setting of new plan definition information by using the plan definition information setting unit 112 c. The plan definition information is associated with the newly produced document information by the plan definition information associating unit 112 e. The associating process employed here has the same sequence as that of the plan definition information associating unit 111 e of the work processing apparatus 111. The new document and the plan definition information associated therewith are transmitted by the information transmitting unit 112 f, and are stored in the document information storage unit 115 and/or the plan definition storage unit 114 as in the case of those produced by the first task-originating person. Thereafter, the new document information is read by the other work processing apparatuses in accordance with the definition described by the associated plan definition information. [0111] A description will be given of an operation of the workflow system 110 with reference to a flowchart of FIG. 9. [0112]FIG. 9 is a flowchart of an operation of setting the document information and associated plan definition information performed using the work processing apparatus 111 by the first task-originating person. [0113] [S101] The first task-originating person produces document information by using the document information producing unit 111 d. [0114] [S102] The setting of the plan definition information is performed by the plan definition information setting unit 111 b. [0115] [S103] The document information produced in step S101 is associated with the plan definition information set in step S102 by means of the plan definition information associating unit 111 e. [0116] [S104] The document information is transmitted by the information transmitting unit 111 f, and is stored in the document information storage unit 115 through the electronic communication medium 113. [0117]FIG. 10 is a flowchart of an example of the operation of extracting the plan definition information by the second task-originating person who uses the work processing apparatus 112. [0118] [S111] The list of the pieces of document information is obtained from the document information storage unit 115 using the document information extracting unit 112 a, and is displayed on the information display unit that is not shown for the sake of simplicity. [0119] [S112] The second task-originating person selects a piece of document information which he or she wishes to use at it is, and the document information extracting unit 112 a extracts the selected piece of document information from the document information storage unit 115. [0120] [S113] It is determined whether the document information extracted in step S112 has been associated with the plan definition information. If associated, the process proceeds to step S114. If not, the process ends. [0121] [S114] The plan definition information extracting unit 112 b extracts the plan definition information associated with the document information extracted in step S112. [0122] [S115] The plan definition information extracted in step S114 is displayed on the information display unit that is not shown. [0123] Next, a description will be given, with reference to FIGS. 11(A) and 11(B), of the method for associating the plan definition information with the document information, and a plan definition information extracting method that matches the associating method. [0124] FIGS. 11(A) and 11(Bb) are flowcharts of a first example of the associating process. More particularly, FIG. 11(A) is a flowchart (S121, S122) that exemplifies the contents of step S103 shown in FIG. 9 in the first example of the associating process. FIG. 11(B) is a flowchart (S123) that exemplifies the contents of step S114 shown in FIG. 10 with respect to the first example of the associating process. [0125] [S121] The custom property is set in the document information produced by the document information producing unit 111 d. [0126] [S122] The plan definition information set by the plan definition information setting unit 111 b is set in the custom property set in step S121. [0127] [S123] The plan definition information is extracted from the custom property set in the document information extracted by the document information extracting unit 112 a. [0128] In the first example of the associating process, the document information sent by the information transmitting unit 111 f of the work processing apparatus 111 is stored in the document information storage unit 115. The plan definition information associated with the above document information is stored in the document information storage unit 115 as the custom property. [0129] FIGS. 12(A) and 12(B) are flowcharts of a second example of the associating process. More particularly, FIG. 12(A) is a flowchart (S131-S133) that exemplifies the contents of step S103 shown in FIG. 9 in the second example of the associating process. FIG. 12(B) is a flowchart (S134-S136) that exemplifies the contents of step S114 shown in FIG. 10 with respect to the second example of the associating process. [0130] [S131] It is determined whether or not the document information produced by the document information producing unit 111 d includes any of title and comment. If the answer is affirmative, the process proceeds to step S132. If not, the process proceeds to step S133. [0131] [S132] The plan definition information is added to the head of the body of the title or comment described in the document information. [0132] [S133] The plan definition information is set in a title part for describing the title or a comment part for describing the comment. [0133] [S134] It is determined whether or not any title or comment is described in the document information extracted by the document information extracting unit 112 a. If the answer is YES, the process proceeds to step S135. If not, the process proceeds to step S136. [0134] [S135] The plan definition information is extracted from the head of the body of the title or comment that is described in the document information. [0135] [S136] The plan definition information is extracted from the title part or the comment part. [0136] In the second example of the associating process, the document information sent by the information transmitting unit 111 f of the work processing apparatus 111 is stored in the document information storage unit 115. The plan definition information associated with the above document information is stored in the document information storage unit 115 as part of the document information. FIG. 13 illustrates an example in which a plan ID for specifying a piece of plan definition information is written in a part for describing a comment on the attached document. [0137] FIGS. 14(A) and 14(B) are flowcharts of a third example of the associating process. More particularly, FIG. 14(A) is a flowchart (S141-S143) that exemplifies the contents of step S103 shown in FIG. 9 in the third example of the associating process. FIG. 14(B) is a flowchart (S144-S145) that exemplifies the contents of step S114 shown in FIG. 10 with respect to the third example of the associating process. [0138] [S141] A file is created which describes the plan definition information set by the plan definition information setting unit 111 b. [0139] [S142] The file created in step S141 is sent by the information transmitting unit 111 f, and is stored in the plan definition information storage unit 114. [0140] [S143] The file created in step S141 is associated with the document information produced by the document information producing unit 111 d. [0141] [S144] The file associated with the document information extracted by the document information extracting unit 112 a, is read from the plan definition information storage unit 114. [0142] [S145] The plan definition information is extracted from the file obtained in step S144. [0143] In the third example of the associating process, the document information sent by the information transmitting unit 111 f of the work processing apparatus 111 is stored in the document information storage unit 115. [0144] FIGS. 15(A) and 15(B) are flowcharts of a fourth example of the associating process. More particularly, FIG. 15(A) is a flowchart (S151-S153) that exemplifies the contents of step S103 shown in FIG. 9 in the fourth example of the associating process. FIG. 15(B) is a flowchart (S154-S155) that exemplifies the contents of step S114 shown in FIG. 10 with respect to the fourth example of the associating process. [0145] In this example, a correspondence table is created and stored in the document information storage unit 115. The correspondence table includes a document information ID which corresponds to a piece of document information stored in the document information storage unit 115 one by one, and a piece of plan definition information associated with the above piece of document information. [0146] [S151] The correspondence table is read from the document information storage unit 115 through the electronic communication medium 113. [0147] [S152] The document information ID of the document information newly produced by the document information producing unit 111 d is associated with the plan definition information newly set by the plan definition information setting unit 111 b. Then, the plan definition information with the document information ID added thereto is added to the correspondence table. [0148] [S153] The correspondence table with the new plan definition information and document information ID added thereto is transmitted by the information transmitting unit 111 f, and is then stored in the document information storage unit 115. [0149] [S154] The correspondence table is read from the document information storage unit 115 through the electronic communication medium 113. [0150] [S155] The correspondence table is referred to with the document information ID of the extracted document information, so that the plan definition information can be obtained. [0151] In the fourth example of the associating process, the document information sent by the information transmitting unit 111 f of the work processing apparatus 111 is stored in the document information storage unit 115. The plan definition information associated with the above document information is stored in the document information storage unit 114 as part of the correspondence table. [0152] FIGS. 16(A) and 16(B) are flowcharts of a fifth example of the associating process. More particularly, FIG. 16(A) is a flowchart (S161-S163) that exemplifies the contents of step S103 shown in FIG. 9 in the fifth example of the associating process. FIG. 16(B) is a flowchart (S164-S165) that exemplifies the contents of step S114 shown in FIG. 10 with respect to the fifth example of the associating process. [0153] [S161] A file is created. [0154] [S162] Plan definition information newly set by the plan definition information setting unit 111 b and document information ID of document information newly produced by the document information producing unit 111 d are set in the file created in S161. [0155] [S163] The file is sent by the information transmitting unit 111 f, and is stored in the document information storage unit 115. [0156] [S164] The file is read from the document information storage unit 115 through the electronic communication medium 113. [0157] [S165] The plan definition information corresponding to the document information ID of the document information extracted by the document information extracting unit 112 a is extracted from the read file. [0158] In the fifth example of the associating process, the document information sent by the information transmitting unit 111 f of the work processing apparatus 111 is stored in the document information storage unit 115. The plan definition information associated with the above document information is stored in the document information storage unit 115 as part of the created file. [0159] FIGS. 17(A) and 17(B) are flowcharts of a sixth example of the associating process. More particularly, FIG. 17(A) is a flowchart (S171, S172) that exemplifies the contents of step S103 shown in FIG. 9 in the sixth example of the associating process. FIG. 17(B) is a flowchart (S173, S174) that exemplifies the contents of step S114 shown in FIG. 10 with respect to the sixth example of the associating process. [0160] [S171] A folder and a container (the parent directory of the folder) is created in the name of the plan definition table set by the plan definition information setting unit 111 b. [0161] [S172] Document information produced by the document information producing unit 111 d is stored in the created folder and container. [0162] [S173] The names of the folder and container stored in the document information produced by the document information producing unit 111 d are obtained. [0163] [S174] Plan definition information having the names of the folder and container obtained in step S173 is extracted from the plan definition information storage unit 114 through the electronic communication medium 113. [0164] In the sixth example of the associating process, the document information, which is stored in the folder and container, is sent by the information transmitting unit 111 f of the work processing apparatus 111, and is then stored in the document information storage unit 115. The plan definition information associated with the above document information is transmitted by the information transmitting unit 111 f of the work processing apparatus 111, and is stored in the plan definition information storage unit 114. FIG. 18 exemplarily illustrates that a plan ID specifying a piece of plan definition information is set in a folder in which a task document to be circulated is stored. [0165] In short, the second embodiment of the present invention operates as follows. The plan definition information associating unit 111 e of the work processing apparatus 111 associates a piece of plan definition information with a piece of document information produced by the first task-originating person. The piece of document information associated with the piece of plan definition information is then stored in the document information storage unit 115. The document information extracting unit 112 a of the work processing apparatus 112 extracts a piece of document information stored in the document information storage unit 115. The plan definition information extracting unit 112 b extracts the piece of plan definition information associated with that of document information extracted by the document information extracting unit 112 a. Thus, it is possible to obtain plan definition information related to the previously created document information stored in the document information storage unit 115. As a result, the second task-originating person can use the plan definition information thus obtained and set new plan definition information concerning new document information efficiently. [0166] The present invention is not limited to the second embodiment of the present invention. For example, a computer may implement the above-mentioned functions of processing. In this case, the functions of the work processing apparatuses 111 and 112 are described in a program recorded on a computer-readable recording medium. Examples of such a recording medium are a magnetic recording apparatus and a semiconductor memory. The program is stored in a portable recording medium such as a CD-ROM (Compact Disk Read Only Memory) or a floppy disk, which is easily available in the market. It is also possible to store the program in a storage unit of a computer connected to a network and to transfer it to another computer. When the computer executes the program, it is read out from a hard disk drive or the like built in or externally connected to the computer and is loaded to the main memory. [0167] Although the second embodiment of the present invention employs the plan definition information storage unit 114 and the document information storage unit 115 that are provided separately, these units may be incorporated. [0168] In the aforementioned structure of the second embodiment of the present invention, the plan definition storage unit 114 and the document information storage unit 115 are provided outside of the work processing apparatuses 111 and 112. Alternatively, at least one of the plan definition storage unit 114 and the document information storage unit 115 may be provided within the work processing apparatuses 111 and 112. [0169] In the foregoing, the first task-originating person uses the work processing apparatus 111, and the second task-originating person uses the work processing apparatus 112. Alternatively, the first and second task-originating persons use the second and first work processing apparatuses 112 and 111, respectively. Also, the first and second task-originating persons may use the same work processing apparatus. [0170] In the aforementioned description, the task documents are stored in the document information storage unit 115 of the workflow system 110 for management. Alternatively, it is possible to store task documents in a document management system that is a document database separate from the workflow system 110 and to collaborate the document work system with the workflow system 110. In such collaboration, the document management system plays the role of the document information storage unit 115. [0171] According to the present invention, task information is extracted and document information associated with the task information is acquired. The acquired document information is searched in order to extracts information used for determining a process deadline. Then, a process deadline for task information is determined on the basis of the extracted information for determining a process deadline. The remaining term available up to the process deadline is calculated. Thus, it is possible to automatically make a decision as to the degree of priority of tasks and to make sure process priority of tasks. [0172] Also, according to the present invention, the plan definition information is associated with the document information produced by the first task-originating person who uses the plan definition information associating unit of the first work processing apparatus. The document information with which the plan definition information is associated is stored in the document information storage unit. The document information stored in the document information storage unit is extracted by the document information extracting unit of the second work processing apparatus. Then, the plan definition information associated with the extracted document information is extracted by the plan definition information extracting unit. Thus, new plan definition information related to new document information originated by the second task-originating person can be set efficiently. [0173] The foregoing is considered as illustrative only of the principles of the present invention. Further, since numerous modifications and changes will readily occur to those skilled in the art, it is not desired to limit the invention to the exact construction and applications shown and described, and accordingly, all suitable modifications and equivalents may be regarded as falling within the scope of the invention in the appended claims and their equivalents. 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