Source: http://byron.infocouncil.biz/Open/2018/08/OC_02082018_MIN_777.htm
Timestamp: 2020-07-04 15:57:31
Document Index: 501064947

Matched Legal Cases: ['Application No. 10', 'Application No. 10', 'Application No. 10', 'Application No. 10', 'application no. 10', 'application no. 10']

Minutes of Ordinary Meeting - 2 August 2018
Report No. 13.9 Implementation of Resolution 18-308 - Tweed Street Masterplan. 8
Report No. 13.12 PLANNING - Development Application 10.2017.742.1 - Alterations and Additions to Existing Dwelling House, New Dwelling House to Create a Dual Occupancy (detached) and Two (2) Studios at 219 Saddle Road Brunswick Heads. 8
Report No. 13.13 Updates - Audit of secondary dwelling conditions of consent; Short Term Holiday Let enforcement action and State Government position on Short Term Holiday Let. 9
Report No. 13.16 PLANNING - S96 10.2013.128.3 - Delete Condition 59 and Permit Paid Parking 30 Tanner Lane Tyagarah. 9
Report No. 13.17 PLANNING - Development Application No. 10.2018.86.1 - Installation of 30m high telecommunications facility and associated ancillary equipment at Lot 339 DP 755692 Old Pacific Highway Brunswick Heads. 10
Report No. 13.18 PLANNING - Development Application 10.2017.516.1 Subdivision to create four (4) lots, removal of trees, earthworks and associated infrastructure - 8 Coomburra Crescent, Ocean Shores. 10
Report No. 13.20 PLANNING - Development Application 10.2017.577.1 - Change of Use From Light Industry to Light Industry Including an Industrial Retail Outlet at 99 Lismore Road, Bangalow 11
Petition No. 10.1 Non-Chemical Means of Weed Control in Byron Shire. 12
Report No. 11.1 Byron Shire Council Submissions and Grants as at 11 July 2018. 13
Report No. 13.1 Northern Rivers Joint Organisation. 13
Report No. 13.4 Development of an Arts and Cultural Policy. 13
Report No. 13.7 BSC ats Ardill Payne & Partners - 33 Kallaroo Circuit - Land and Environment Court Proceedings. 14
Report No. 13.8 Council Investments June 2018. 14
Report No. 13.11 'The Byron Model' of deliberative democracy - next steps. 14
Report No. 13.15 PLANNING - Amendment to DCP 2010 - Chapter 1 Part J - Coastal Erosion lands 14
Report No. 13.22 Current and Future Capacity of Bangalow STP - Response to Resolution 17-502. 14
Report No. 13.23 Butler Street Reserve Lighting. 14
Report No. 14.1 Report of the Biodiversity Advisory Committee Meeting held on 14 June 2018. 15
Report No. 14.2 Report of the Sustainability and Emissions Reduction Advisory Committee Meeting held on 28 June 2018. 15
Report No. 14.3 Report of the Transport and Infrastructure Advisory Committee Meeting held on 14 June 2018. 15
No. 14.3.4.8 Bike Plan and PAMP Status Update. 17
Report No. 14.4 Report of the Byron Shire Floodplain Risk Management Committee Meeting held on 14 June 2018. 18
Report No. 14.6 Report of the Transport and Infrastructure Advisory Committee Meeting held on 22 June 2018. 18
Report No. 16.4 CONFIDENTIAL - CONTRACT 2018-0015 SPS3004 and RM3004 Civil Works Upgrade Milton Street Byron Bay. 19
Report No. 16.5 CONFIDENTIAL - CONTRACT 2017-0060 Lighthouse Road Water Main Replacement Byron Bay. 20
Report No. 13.21 Submissions Report on the Draft Integrated Pest Management Policy. 20
Notice of Motion No. 9.1 Mayor's Discretionary Allowance. 20
Notice of Motion No. 9.2 Native Animal Awareness Roadside Signage. 21
Notice of Motion No. 9.3 Motion for change to Councillor remuneration and conditions. 21
Notice of Motion No. 9.4 Support for STEER and Voluntary Breath Testing. 22
Report No. 13.2 Local Government NSW Annual Conference 2018. 22
Report No. 13.3 Report of the Public Art Panel Extraordinary Meeting 15 May, adoption of Public Art Strategy and nominees received for additional members to the Public Art Panel 23
Report No. 13.5 Biodiversity Advisory Committee and Sustainability & Emissions Reduction Advisory Committee - Community Representatives. 24
Report No. 13.6 Section 355 Management Committees - resignations and appointments. 25
Report No. 13.10 Amendment of General Managers Delegation in respect of Legal Proceedings. 25
Report No. 13.14 Northern Joint Regional Planning Panel (JRPP) - community representatives. 26
Report No. 13.19 Draft Pest Animal Management Plan. 27
Report No. 14.5 Report of the Local Traffic Committee Meeting held on 26 June 2018. 27
Report No. 16.1 CONFIDENTIAL - CONTRACT 2018-0017 Design & Construction of Sewer Rising Main RM3008 Replacement Pipeline - Bangalow Road Byron Bay. 33
Report No. 16.2 CONFIDENTIAL - CONTRACT 2018-0010 Construction of the Azalea Street Sewer Rising Main Mullumbimby. 34
Report No. 16.3 CONFIDENTIAL - CONTRACT 2018-0026 SPS4001 New Rising Main and Pump Well Conversion Stuart Street Mullumbimby. 34
No. 13.2 Local Government NSW Annual Conference 2018. 35
Ordinary Meeting Minutes 2 August 2018
MINUTES OF THE BYRON SHIRE COUNCIL Ordinary Meeting HELD ON Thursday, 2 August 2018 COMMENCING AT 9.06AM AND CONCLUDING AT 5:20PM
I2018/1389
Anna Vinfield (Acting Director Corporate and Community Services) - morning
James Brickley (Manager Finance) - afternoon
Chris Larkin (Manager Sustainable Development) – item 13.16
Evan Elford (Team Leader Infrastructure Planning) – item 13.9
Andrew Pearce (Development Engineer) – item 13.18
Peter Rees (Manager Utilities) – item 16.1
David Royston Jennings/Heather Sills (Minute Taker)
13.9 Implementation of Resolution 18-308 - Tweed Street Masterplan
Kim Rosen on behalf of Brunswick Heads Chamber of Commerce Inc. addressed Council in favour of the recommendation.
Sean O’Meara on behalf of Brunswick Heads Progress Association addressed Council against the recommendation.
Mary Ashton on behalf of Tweed St Taskforce addressed Council against the recommendation.
Matthew O’Reilly on behalf of Koresoft Pty Ltd addressed Council against the recommendation.
13.13 Updates - Audit of secondary dwelling conditions of consent; Short Term Holiday Let enforcement action and State Government position on Short Term Holiday Let.
David Wallace on behalf of VOHL addressed Council in favour of the recommendation.
Brandan Meek on behalf of Bluesfest addressed Council in favour of the recommendation.
Bob Coyne on behalf of Telstra addressed Council in favour of the recommendation.
Vanessa Davies on behalf of Aurecon addressed Council in favour of the recommendation.
Olga Trasz addressed Council addressed Council against the recommendation.
Alan Mitchell addressed Council in favour of the recommendation.
Matthew O’Reilly, representing CABS, addressed Council against the recommendation.
John Anderson tabled the following question:
Given that the General Manager has unimpeded access to full and unredacted Council files and given that a reasonable maximum legal fee for a 3 day hearing in the Land and Environment is $50,000, will the General Manager undertake to examine Ebsworth Lawyers purported accounting of its outlays regarding the Butler Street bypass defence and then give the ratepayers an assurance that the apparently excess $400,000 charged by that firm all went to legitimate destinations?
The meeting adjourned at 10.16am and reconvened at 10:40am.
Stephen Booth addressed Council against the recommendation.
Resolved that Cr Coorey be granted a leave of absence for the 20 September 2018 Ordinary Meeting.
Cr Ndiaye declared a non-pecuniary interest in Report 13.16. The nature of the interest being that she works onsite at Bluesfest. Cr Ndiaye elected to remain in the Chamber and will participate in discussion and the vote.
Cr Ndiaye declared a non-pecuniary interest in Report 13.18. The nature of the interest being that the applicant is a relative of a colleague at her school. Cr Ndiaye elected to remain in the Chamber and will participate in discussion and the vote.
Cr Spooner declared a non-pecuniary interest in Report 13.23. The nature of the interest being that his employer operates a monthly market on the site. Cr Spooner elected to remain in the Chamber and will participate in discussion and the vote.
In accordance with the Local Government Act 1993 Section 450(A), Section 449(3) Returns are tabled for:
Simone Reeves Kenyon
· Byron Shire Reserve Trust Committee held 21 June 2018
· Ordinary Meeting held 21 June 2018
· Extraordinary Meeting held 28 June 2018
Report No. 13.2 Local Government NSW Annual Conference 2018
Report No. 13.3 Report of the Public Art Panel Extraordinary Meeting 15 May, adoption of Public Art Strategy and nominees received for additional members to the Public Art Panel
Report No. 13.5 Biodiversity Advisory Committee and Sustainability & Emissions Reduction Advisory Committee - Community Representatives
Report No. 13.6 Section 355 Management Committees - resignations and appointments
Report No. 13.9 Implementation of Resolution 18-308 - Tweed Street Masterplan
Report No. 13.10 Amendment of General Managers Delegation in respect of Legal Proceedings
Report No. 13.12 PLANNING - Development Application 10.2017.742.1 - Alterations and Additions to Existing Dwelling House, New Dwelling House to Create a Dual Occupancy (detached) and Two (2) Studios at 219 Saddle Road Brunswick Heads
Report No. 13.13 Updates - Audit of secondary dwelling conditions of consent; Short Term Holiday Let enforcement action and State Government position on Short Term Holiday Let.
Report No. 13.14 Northern Joint Regional Planning Panel (JRPP) - community representatives
Report No. 13.16 PLANNING - S96 10.2013.128.3 - Delete Condition 59 and Permit Paid Parking 30 Tanner Lane Tyagarah
Report No. 13.17 PLANNING - Development Application No. 10.2018.86.1 - Installation of 30m high telecommunications facility and associated ancillary equipment at Lot 339 DP 755692 Old Pacific Highway Brunswick Heads
Report No. 13.18 PLANNING - Development Application 10.2017.516.1 Subdivision to create four (4) lots, removal of trees, earthworks and associated infrastructure - 8 Coomburra Crescent, Ocean Shores
Report No. 13.19 Draft Pest Animal Management Plan
Report No. 13.20 PLANNING - Development Application 10.2017.577.1 - Change of Use From Light Industry to Light Industry Including an Industrial Retail Outlet at 99 Lismore Road, Bangalow
Report No. 14.5 Report of the Local Traffic Committee Meeting held on 26 June 2018
6.1 Request for one way signage - Ruskin Lane Byron Bay
6.2 Draft Constitution for Local Traffic Committee
6.3 Koala interactions and speed advisory sign options for Granuaille Road Bangalow
6.4 Bayshore & Sunrise Roundabouts Linemarking & Signage
6.5 Interim Actions to ManageTraffic and Parking at Byron Bay Arts and Industrial Estates
7.1 Events - INGENUITY Sculpturefest Mullumbimby - Brunswick Terrace Road Closure
7.2 Events - Billinudgel Open For Business - Wilfred Street Road Closure
7.3 Event - Chincogan Charge, Mullumbimby - 8 September 2018
7.4 Traffic Calming on Broken Head Road
8.1 Bluesfest 2019 - Paid Parking
8.2 Beer and Cider Festival
Report No. 16.1 Confidential - CONTRACT 2018-0017 Design & Construction of Sewer Rising Main RM3008 Replacement Pipeline - Bangalow Road Byron Bay
Report No. 16.2 Confidential - CONTRACT 2018-0010 Construction of the Azalea Street Sewer Rising Main Mullumbimby
Report No. 16.3 Confidential - CONTRACT 2018-0026 SPS4001 New Rising Main and Pump Well Conversion Stuart Street Mullumbimby
The Recommendations and Committee Recommendation items 13.1, 13.4, 13.7, 13.8, 13.11, 13.15, 13.21, 13.22, 13.23, 14.1, 14.2, 14.3, 14.4, 14.6, 16.4, 16.5 were adopted as a whole, being moved by Cr Richardson and seconded by Cr Hunter.
Note - the vote on this item was recommitted at Resolution No. 18-445 in order for item 13.21 to be reserved for debate.
Resolved that Council change the order of business to deal with Reports 13.9, 13.12, 13.13, 13.16, 13.17, 13.18, 13.20 next on the Agenda.
File No: I2018/1284
Resolved that Council allocate $94,700 for Tweed Street Projects in the 2018-2019 Budget with funding provided from the sources identified in the financial implications section of this report.
Crs Cameron, Ndiaye and Martin voted against the motion.
1. That Council receive a report on the development of a Master Plan for Brunswick Heads with an initial access and movement study.
2. That a review of appropriate budgets be undertaken in the report
File No: I2018/682
Resolved that the item be deferred until the 20 September 2018 Ordinary meeting in order for Council and the proponents to consider an alternative site approximately within 100m of the existing site, for example the site identified as site F in the report.
File No: I2018/974
1. That Council writes to all Members of the Legislative Council within the next 7 days to convey the following:
i. That the Fair Trading Amendment (Short Term Rental Accommodation) Bill lacks detail and is unworkable for Byron Council;
ii. That Council seeks an amendment to the Fair Trading Amendment (Short Term Rental Accommodation) Bill allowing councils flexibility to develop their own STRA strategy;
iii. That the Bill has serious negative implications to small business owners of registered and licensed holiday accommodation, and
iv. That Council expresses concern that the Code of Conduct Advisory Committee was convened without the invitation of concerned community groups and that consists of a majority of representatives from the holiday letting industry;
v. That Council continue to consider to prosecute for development without consent.
vi. That to avoid grossly unfair and onerous cost shifting on to local governments, Byron Shire Council requests that local councils be able to both manage the licensing and monitoring of STHL dwellings in order for revenue raised in licensing to be used to pay for monitoring compliance.
2. That Council advise the community of the above steps.
Crs Spooner, Hackett and Hunter voted against the motion.
File No: I2018/1290
1. That pursuant to Section 96 of the Environmental Planning & Assessment Act 1979, that Application No. 10.2013.128.3 be approved by modifying development consent Number 59 to read
59. Car Parking Fees and Traffic Management Plans
Paid parking is permitted for the Bluesfest 2019 Event. The applicant to prepare a Traffic and Parking Report following the event to be submitted to Council within 2 months of the 2019 event for review by the Local Traffic Committee. The report to address functionality of paid parking, any delays on the Pacific Highway and surrounding roads, illegal parking and camping and any traffic incidents.
If no issues are raised by the RMS, the NSW Police Force or Council in terms of paid parking at the LTC, paid parking can continue as a permanent arrangement.
Should this not be supported post the 2019 event, the entry for further Bluesfest Events shall include free car parking within the site to discourage on-street car parking on roads within the vicinity. Bluesfest to be advised of the outcome of this review.
The parking arrangements to be incorporated into future Traffic Management / Traffic Control Plans for the even. (Note: These plans to be submitted to Council a minimum of four months prior to the annual Bluesfest Event.)
Crs Richardson, Cameron, Spooner, Hunter, Coorey, Martin, Lyon, Ndiaye and Hackett voted in favour of the motion.
File No: I2018/1301
1. That Council defer this matter.
2. That the proponents liaise with Brunswick Heads Progress Association, Brunswick Chamber of Commerce, Brunswick Heads Primary School P&C and other relevant local groups, to seek input and feedback on the proposed location and, if possible, to consider alternate sites.
Crs Richardson, Cameron, Coorey, Martin, Lyon, Ndiaye and Hackett voted in favour of the motion.
Pursuant to Section 80 of the Environmental Planning & Assessment Act 1979, Development Application No. 10.2018.86.1 for Installation of 30m high telecommunications facility and associated ancillary equipment, be approved subject to conditions listed in Attachment 2 #E2018/57739.
Crs Spooner and Hunter voted in favour of the motion.
Crs Richardson, Cameron, Coorey, Martin, Lyon, Ndiaye and Hackett voted against the motion.
File No: I2018/1304
Resolved that pursuant to Section 80 of the Environmental Planning & Assessment Act 1979, development application no. 10.2017.516.1 for subdivision to create four (4) lots, be deferred in order to:
1. Investigate possibilities of narrowing the driveway to allow for increased vegetation along the driveway.
2. Ensuring Councils stormwater infrastructure is of a size and management regime to adequately receive stormwater generated by this subdivision.
3. Ensure that the community have a longer period in which to consider the geotechnical aspects and implications within the development application, and that when reported back to Council a more expansive report from staff on this aspect be presented.
The meeting adjourned at 1:14pm and reconvened at 2:07pm.
File No: I2018/1330
1. That pursuant to Section 80 of the Environmental Planning & Assessment Act 1979, development application no. 10.2017.577.1 be refused for the following reasons:
a) Pursuant to the provisions of Section 4.15 (1)(a)(i) of the Environmental Planning and Assessment Act 1979, the proposed development is a prohibited land use in the RU1 Primary Production zone under Byron Local Environmental Plan 2014.
b) Pursuant to the provisions of Section 4.15 (1)(a)(i) of the Environmental Planning and Assessment Act 1979, the proposed development is unsatisfactory in relation to clause 6.6 of Byron Local Environmental Plan 2014 because it fails to demonstrate that essential services can be adequately provided to the proposed development.
c) Pursuant to the provisions of Section 4.15 (1)(a)(i) of the Environmental Planning and Assessment Act 1979, the proposed development is unsatisfactory in relation to clause 6.5 of Byron Local Environmental Plan 2014 because it fails to demonstrate that the proposed on-site sewage management system will not have adverse impact on the Wilsons River drinking water catchment.
d) Pursuant to the provisions of Section 4.15 (1)(a)(iii) of the Environmental Planning and Assessment Act 1979, the proposed development fails to meet the prescriptive measures and objectives of Part B3.2.2 of Byron Development Control Plan 2014 in relation to on-site sewage management.
f) Pursuant to the provisions of Section 4.15 (1)(a)(iii) of the Environmental Planning and Assessment Act 1979, the proposed development fails to meet the prescriptive measures and objectives of Parts C4.2.1 and C4.2.3 of Byron Development Control Plan 2014 in relation to the suitability of the proposed on-site sewage management system for the development given its proximity to the Wilsons River drinking water catchment.
g) Pursuant to the provisions of Section 4.15 (1)(a)(iii) of the Environmental Planning and Assessment Act 1979, the proposed development fails to meet the objectives, standards and guidelines of section 3.4.2 in Chapter 15 of Byron Development Control Plan 2010 because the site is not connected to mains sewer.
h) Pursuant to the provisions of Section 4.15 (1)(c) of the Environmental Planning and Assessment Act 1979 the subject site is not considered to be suitable because there is insufficient land area available to provide an on-site sewage management system which can adequately cater for the proposed development.
2. That subject to 1 above, the applicant/landowner be invited to submit a Planning Proposal (for a merit assessment) that would seek to amend Byron LEP 2014 to facilitate the site/property use as an “Arts Yard” consisting of multiple artisan studios and workspaces with ancillary retailing activities as proposed in this DA.
3. Council defer compliance proceedings until completion of the planning process undertaken in point 2.
Resolved that Council receive a report on including ‘creative industries’ as a permissible activity with consent in rural zones, including implications, benefits and challenges and the matter of obtaining State government approval.
Resolved that the en bloc consideration of items be recommitted in order for item 13.21 to be reserved for debate.
The remaining Recommendations and Committee Recommendation were adopted as a whole, being moved by Cr Richardson and seconded by Cr Ndiaye. Each recommendation is recorded with a separate resolution number commencing at Resolution No. 18-446 and concluding with Resolution No. 18-472.
File No: I2018/1263
Resolved that the petition regarding Non- Chemical Means of Weed Control in Byron Shire be noted.
Report No. 11.1 Byron Shire Council Submissions and Grants as at 11 July 2018
File No: I2018/1316
Resolved that Council note the report and attachment (#E2018/58520) for the Byron Shire Council Submissions and Grants as at 11 July 2018.
Report No. 13.1 Northern Rivers Joint Organisation
File No: I2018/1300
1. Receives and notes the report on the Northern Rivers Joint Organisation.
2. Endorses the;
a) draft Northern Rivers Joint Organisation Charter (Attachment 1 E2018/57477)
b) draft Northern Rivers Joint Organisation Code of Meeting Practice (Attachment 2 E2018/57478)
c) draft Northern Rivers Joint Organisation Expenses and Facilities Policy (Attachment 3 E2018/57479)
3. Appoints the Deputy Mayor as the alternate voting delegate to the Northern Rivers Joint Organisation.
Report No. 13.4 Development of an Arts and Cultural Policy
File No: I2018/1066
Resolved that Council note that the Cultural Policy will be reviewed by June 2019 to develop a new ‘Arts and Cultural Policy’ within existing Council resources utilising best practice examples and including consultation with key arts and cultural stakeholders as outlined in the report.
Report No. 13.7 BSC ats Ardill Payne & Partners - 33 Kallaroo Circuit - Land and Environment Court Proceedings
File No: I2018/1261
Resolved that the General Manager be authorised to enter into consent orders or a s34 Conciliation Agreement approving Development Application 10.2017.639.1, subject to appropriate conditions to be finalised under delegation.
Report No. 13.8 Council Investments June 2018
File No: I2018/1282
Resolved that the report listing Council’s investments and overall cash position as at 30 June 2018 be noted.
Report No. 13.11 'The Byron Model' of deliberative democracy - next steps
File No: I2018/1348
Resolved that Council endorse the development of “The Byron Model” of deliberative democracy through the process outlined in the report and attached outline (E2018/61116).
Report No. 13.15 PLANNING - Amendment to DCP 2010 - Chapter 1 Part J - Coastal Erosion lands
File No: I2018/1276
Resolved that Council adopt the modification to the Draft Byron DCP 2010 - Chapter 1 Part J, as outlined in this report, and give public notice of the decision within 28 days.
Report No. 13.22 Current and Future Capacity of Bangalow STP - Response to Resolution 17-502
File No: I2018/1091
Resolved that Council note the report and close Resolution 18-058.
Report No. 13.23 Butler Street Reserve Lighting
File No: I2018/1286
1. That Council allocate a budget of $85,000 from the Property Reserve to:
a) Complete stage one of the Butler Street Reserve lighting project as per the quotation for the works;
b) Investigate the lighting along Butler Street and Lawson Street to ensure it complies with AS1158;
c) Investigate whether lighting is permissible on the east-west link through the rail corridor and complete a lighting design; and
d) If budget and the SEPP permits, install lighting on the east-west link through the rail corridor.
2. That Council consider allocating budget in future years to complete Stages Two and Three when Butler Street Reserve is being used sufficiently to warrant the investment.
Report No. 14.1 Report of the Biodiversity Advisory Committee Meeting held on 14 June 2018
File No: I2018/1324
Resolved that Council note the minutes of the Biodiversity Advisory Committee Meeting held on 14 June 2018.
Report No. 14.2 Report of the Sustainability and Emissions Reduction Advisory Committee Meeting held on 28 June 2018
File No: I2018/1327
Resolved that Council note the minutes of the Sustainability and Emissions Reduction Advisory Committee Meeting held on 28 June 2018.
Report No. 14.3 Report of the Transport and Infrastructure Advisory Committee Meeting held on 14 June 2018
File No: I2018/1323
Resolved that Council note the minutes of the Transport and Infrastructure Advisory Committee Meeting held on 14 June 2018.
1. That the Transport and Infrastructure Advisory Committee provide the following comments to the Project Engineer in relation to the Massinger Street Shared Path concept design:
3. That Massinger Street shared path and Cowper Street extension be referred to current Bike Plan review for consideration.
that Council adopt the following Committee Recommendation(s):
2. That the Consultation is undertaken with WIRES and Bangalow Koalas community initiative is considered.
Report No. 14.4 Report of the Byron Shire Floodplain Risk Management Committee Meeting held on 14 June 2018
File No: I2018/1326
Resolved that Council note the minutes of the Byron Shire Floodplain Risk Management Committee Meeting held on 14 June 2018.
Report No. 14.6 Report of the Transport and Infrastructure Advisory Committee Meeting held on 22 June 2018
File No: I2018/1351
Resolved that Council note the minutes of the Transport and Infrastructure Advisory Committee Meeting held on 22 June 2018.
that Council adopt the following Committee and Management Recommendation(s):
Management Recommendation 4.1.2
Report No. 16.4 Confidential - CONTRACT 2018-0015 SPS3004 and RM3004 Civil Works Upgrade Milton Street Byron Bay
File No: I2018/1306
1. That Council award Tender 2018-0015 SPS3004 and RM3004 Civil Works Upgrade Milton Street Byron Bay to Coffs Harbour City Council (Coastal Works) for the price of $208,855 (exclusive of GST).
2. That the project’s total budget allocation be adjusted to $330,000 for the 2018/2019 Financial year with funding provided from the available s64 Sewer Fund.
6. That the report remains confidential until the contract is finalised.
Report No. 16.5 Confidential - CONTRACT 2017-0060 Lighthouse Road Water Main Replacement Byron Bay
File No: I2018/1320
1. That Council award Tender 2017-0060 Lighthouse Road Water Main Replacement Byron Bay to FB Contracting Pty Ltd for the amount of $315,178.10 excluding GST.
2. That the project’s total budget allocation be adjusted to $380,000 for the 2018/2019 Financial year with funding provided from the Water Fund S64 Contributions Reserve.
Report No. 13.21 Submissions Report on the Draft Integrated Pest Management Policy
File No: I2018/1333
Resolved that Council defer item 13.21 until the next Ordinary Meeting of Council.
File No: I2018/1150
1. That Council confirm the following donation from the Mayor’s Discretionary Allowance 2017/18:
Lone Goat Gallery (Byron Bay Library Exhibition Space) - $750
2. That Council advertise the donations in accordance with Section 356 of the Local Government Act 1993
Notice of Motion No. 9.2 Native Animal Awareness Roadside Signage
File No: I2018/1342
1. That Council replace all the “Declared Gas Free” signs on shire roads with “Native Animal Awareness” signs alerting drivers for the need to slow down.
2. That Council allocate a budget of $5,000 in the 2018/2019 financial year for the purchase and installation of 'Native Animal Awareness' signs funded from the Environment and Enforcement Levy Reserve.
1. That Council allocate a budget of $5,000 in the 2018/2019 financial year for the purchase and installation of native animal awareness' signs funded from the Environment and Enforcement Levy Reserve subject to approval of the Transport and Infrastructure Advisory Committee resolution 18-500
2. That the TIAC and the Biodiversity Committee hold a workshop to consider future approaches to managing wildlife protection in infrastructure planning.
Notice of Motion No. 9.3 Motion for change to Councillor remuneration and conditions
File No: I2018/1345
1. That Council submit the following Motion to the LG NSW Annual Conference
That LG NSW:
1. Continue to make submissions to the NSW Remuneration Tribunal requesting maximum permissible remuneration increases, whilst the NSW Public Sector wages policy applies to Mayor and Councillors remuneration.
2. Lobby for deletion of s242A from the Local Government Act 1993 (NSW).
3. Lobby for inclusion in the Local Government Act 1993 (NSW) of provisions (similar to those in s226 of the Qld Local Government Act 2009) requiring compulsory superannuation for Mayors and Councillors at the rate equivalent to the rate set out in the Superannuation Guarantee (Administration) Act 1992 (Cth).
2. That Council write to relevant Ministers lobbying for changes to the Local Government Act as set out above.
3. That a draft submission to NSW Remuneration Tribunal for the Tribunal’s 2019 review be prepared based on the above and reported back to Council for consideration prior to the submission due date of 30 January 2019.
That Cr Ndiaye be granted a two minute extension to her speech.
Notice of Motion No. 9.4 Support for STEER and Voluntary Breath Testing
File No: I2018/1363
1. Provide written support for STEER and their voluntary breath testing initiatives
2. Write to NSW Police, requesting the development and implementation of voluntary breath testing guidelines
3. Provide voluntary breath testing in Council owned venues and Council supported events likely to involve the consumption of alcohol and driving
There were no delegate’s reports raised during the meeting.
File No: I2018/832
Resolved authorise the following Councillors to attend the Local Government NSW Annual Conference 2018 to be held at the Entertainment Centre, Albury, held from 21 to 23 October 2018:
Cr Ndiaye, Cr Coorey, and Cr Cameron to attend as the voting delegates.
Note: This item was recommitted at Resolution 18-514.
1. That pursuant to Section 10A(2)(a) refer to relevant part of Act below) of the Local Government Act, 1993, Council resolve into Confidential Session to discuss the following report, namely (subject of report)
File No: I2018/926
1. Support the Mullumbimby Gateway Sculptures – Repair, Refresh, Renew project in principle, but note is does not currently have the funds to contribute to the maintenance of the sculptures.
2. Adopt the Public Art Strategy as presented noting that changes have been made to incorporate feedback from the submissions received during the public exhibition period.
3. Adopt the revised Public Art Policy as presented noting that it reflects the strategic approach to managing public art in Byron Shire, including the new Public Art Strategy.
4. Appoint Jack Dods and Kellie O’Dempsey to the Public Art Panel following the recent advertising for additional Public Art Panel community members.
That Cr Hackett be granted a two minute extension to her speech.
That Council move into Committee to allow for free debate.
1. That pursuant to Section 10A(2)(a) refer to relevant part of Act below) of the Local Government Act, 1993, Council resolve into Confidential Session to discuss the following report, namely Biodiversity Advisory Committee and Sustainability & Emissions Reduction Advisory Committee – Community Representatives
2. That the reasons for closing the meeting to the public to consider this item be that the matters and information that can be listed as confidential are the following:
File No: I2018/1042
1. Nominate Margaret Greenway to the Biodiversity Advisory Committee.
2. Nominate Anthony Pangallo to the Sustainability and Emissions Reduction Advisory Committee.
3. Thank all nominees for their interest and time in submitting an Expression of Interest.
4. Update the Constitutions for the Biodiversity and Sustainability and Emissions Reduction Advisory Committee’s as required to allow for additional membership subject to this resolution.
Resolved that the meeting move out of confidential session.
File No: I2018/1161
1. That the resignation of Jay Pearse from the Marvell Hall Management Committee be accepted and a letter of thanks be provided.
2. That Liz Poynton be appointed to the Marvell Hall Management Committee.
3. That Michael Dowd be appointed to the Bangalow A&I Hall Board of Management.
4. That the resignation of Robyn Bolden from the Ocean Shores Community Centre Management Committee be accepted and a letter of thanks be provided.
5. That Cr Lyon replace Cr Martin on the Ocean Shores Community Centre Management Committee.
The meeting adjourned at 4:18pm and reconvened at 4:38pm.
File No: I2018/1287
1. That Council revoke its previous delegations to the General Manager and adopt Instrument of Delegation to the General Manager as per attachment 1 (E2018/56586)
2. That a Strategic Planning Workshop to be held on 9th August reviews Delegations as follows:
a) scope and application of delegations.
b) enhanced reporting of the application of delegations.
3. That GM Delegations be reviewed regularly as determined by Council Resolution.
Resolved that a Strategic Planning Workshop be held to review and consider the Tender and Expression of Interest (EOI) process with the following objectives:
a) informing Councillors of the tender guidelines and processes.
b) considering guidelines as to when Council needs to be involved in the development of a brief.
c) considering reporting requirements where a staff delegation is applied In the Tender/EOI process.
1. That pursuant to Section 10A(2)(a) refer to relevant part of Act below) of the Local Government Act, 1993, Council resolve into Confidential Session to discuss the following report, namely Northern Joint Regional Planning Panel (JRPP) - community representatives.
Resolved that Council move into Committee to allow for free debate.
File No: I2018/1350
1. That Council nominate David Milledge and David Brown as the two full time positions, with Joe Vescio as alternate for David Milledge and Cr Cameron as alternate for David Brown, to represent Council on the Northern Joint Regional Planning Panel.
2. That Council thank all nominees for their interest and time in submitting an Expression of Interest.
3. That Council notify the Planning Panel Secretariat of the above nominations.
File No: I2018/1312
1. Note the report on the draft Pest Animal Management Plan
2. Endorse the draft Pest Animal Management Plan at Attachment 1 (E2018/61028) for public exhibition for a period of 6-weeks from 9 August to 21 September 2018.
3. Note current funds enable Council to meet its statutory requirements for managing identified pest animals on Council managed land but will limit Council’s capacity to continue undertaking wild dogs, foxes and feral cats on private land.
File No: I2018/1339
Resolved that Council note the minutes of the Local Traffic Committee Meeting held on 26 June 2018.
Resolved that Council note the Committee Comments and adopt the following Committee Recommendation(s):
We note Council’s intention to undertake Master plan planning process and ongoing transport corridor studies.
a) submission to Council and implementation of an appropriate Traffic Management Plan, incorporating a modified Traffic Control Plan prepared by Traffic Control Services Pty Ltd to extend the extent of the road closure to the intersection of Burringbar and Gordon Streets, including the use of signed detours, designed and implemented by those with appropriate accreditation;
d) the event organiser:-
i. undertake consultation with community and affected businesses including adequate response/action to any raised concerns;
ii. undertake consultation with emergency services and any identified issues addressed;
iii. hold $20m public liability insurance cover which is valid for the event;
iv. pay Council’s Road Event Application Fee prior to the event; and
v. provide a debrief of the event to Council’s Traffic Engineer within two weeks of the conclusion of the event.
a) submission to Council and implementation of a Traffic Management Plan incorporating actions required by committee comments and Traffic Control Plans prepared by Traffic Management Training Pty Ltd, including the use of signed detours, as designed and implemented by those with appropriate accreditation. To legally control traffic each RFS volunteer traffic controller will require a RMS issued ‘Traffic Control’ ticket. The RFS volunteer traffic controller supervisor must have a RMS issued ‘Implement Traffic Control Zone’ ticket to set out signage as per the Traffic Control Plan.
a) Dalley Street - Burringbar Street to Tincogan Street
b) Tincogan Street - Dalley Street to Brunswick Terrace
c) Murwillumbah Road - Brunswick Terrace to Coolamon Scenic Drive
d) Coolamon Scenic Drive – House 1913 to Murwillumbah Road
a) submission to Council and implementation of an appropriate Traffic Management Plan, incorporating the Traffic Control Plan dated 9 April 2018 prepared by Spinifex Recruiting, including provision for access for emergency services, the use of signed detours, designed and implemented by those with appropriate accreditation. To legally control traffic each RFS volunteer traffic controller will require a RMS issued ‘Traffic Control’ ticket. The RFS volunteer traffic controller supervisor must have a RMS issued ‘Implement Traffic Control Zone’ ticket to set out signage as per the Traffic Control Plan.
b) that the impact of the event be advertised via a notice in the local weekly paper a minimum of one week prior to the operational impacts taking effect, noting it must include the event name, specifics of any traffic impacts or road closures and times, alternative route arrangements, event organiser, a personal contact name and a telephone number for all event related enquiries or complaints
c) the event be notified on Council’s webpage
ii. must undertake consultation with emergency services and any identified issues addressed including event notification to emergency services one week prior to the event.
Resolved that Council note the Committee Comments and Management Comments and NOT adopt the following Committee Recommendation(s):
The area in question was subsequently investigated by staff and found to be located within the Ballina Shire LGA.
As a consequence RMS have been notified that Council will not be proceeding with any of the matters associated with this item.
Accordingly, Management recommend, Council not adopt the Committee Recommendation.
That Council note the committee comments.
1. That pursuant to Section 10A(2)(d) refer to relevant part of Act below) of the Local Government Act, 1993, Council resolve into Confidential Session to discuss the following report, namely (subject of report).
File No: I2018/1308
1. That Council award Tender 2018-0017 Design & Construction of Sewer Rising Main RM3008 Replacement Pipeline to FB Contracting Pty Ltd for the amount of $ 577,659 (excluding GST).
2. That the project’s total budget allocation be adjusted to $700,000 for the 2018/2019 Financial year with funding provided from the Sewer Fund Capital Works Reserve.
1. That the planning for the Mullumbimby Inflow and Infiltration project will be amended to include a Community Consultation and Engagement Plan.
2. That the engagement plan incorporate deliberative democracy principles as outlined in Report No 13.11 of Council’s 2 August 2018 Ordinary Meeting.
3. That this proposal will be included in the next Mullumbimby Inflow and Infiltration update report to the September 2018 Water Waste and Sewer Advisory Committee meeting.
Crs Cameron and Coorey voted in favour of the motion.
Crs Richardson, Spooner, Hunter, Martin, Lyon, Ndiaye and Hackett voted against the motion.
File No: I2018/1307
1. That Council award Tender 2018-0010 Construction of the Azalea Street Sewer Rising Main Mullumbimby to FB Contracting Pty Ltd for the amount of $305,202 (ex GST).
2. That the project’s total budget allocation be adjusted to $370,000 for the 2018/2019 Financial year with funding provided from the Capital Works Reserve of the Sewer Fund.
File No: I2018/1305
1. That Council award Tender 2018-0026 Stuart St Mullumbimby SPS4001 New Rising Main and Pump Well Conversion be awarded to FB Contracting Pty Ltd for the amount of $764,356 (ex GST).
2. That the project’s total budget allocation be adjusted to $920,000 for the 2018/2019 Financial year with funding provided from 25% Reserves Sewer Fund and 75% s64 Sewer Fund.
Resolved that the vote on item 13.2 be recommitted.
No. 13.2 Local Government NSW Annual Conference 2018
Resolved that Council authorise the following Councillors to attend the Local Government NSW Annual Conference 2018 to be held at the Entertainment Centre, Albury, held from 21 to 23 October 2018:
Cr Lyon to attend as a non-voting delegate.
There being no further business the meeting concluded at 5.20pm.
as confirmed at Council’s Ordinary Meeting on 23 August 2018.