Source: https://www.cpl.tech/clients/privacy-policy/
Timestamp: 2018-12-10 17:15:41
Document Index: 207030538

Matched Legal Cases: ['art 16', 'art 17', 'art 18', 'art 18', 'arts 20', 'art 18', 'art 17', 'art 25']

Privacy Policy | CPL | Enhanced Technology
Central Presentation LTD (CPL)
This Policy sets out the obligations of Central Presentations Ltd (CPL), a company registered in the
United Kingdom under number Registration number: 3929644, whose Registered Office is at Holly Farm Business Park, Honiley, Kenilworth, Warwickshire, CV8 1NP (“the Company”) regarding data protection and the rights of customers and suppliers contact details (“data subjects”) in respect of their personal data under EU Regulation 2016/679 General Data Protection Regulation (“GDPR”).
The GDPR sets out the following rights applicable to data subjects (please refer to the parts of this
Policy indicated for further details):
3.5. The right to restrict processing (Part 16); and
3.6. The right to object (Part 17);
4.2. The processing is necessary for the performance of a contract to which the data subject is a party, or in order to take steps at the request of the data subject prior to entering into a contract with them;
4.3. The processing is necessary for compliance with a legal obligation to which the data controller is subject;
4.4. The processing is necessary to protect the vital interests of the data subject or of another natural person;
4.5. The processing is necessary for the performance of a task carried out in the public interest or in the exercise of official authority vested in the data controller; or
4.6. The processing is necessary for the purposes of the legitimate interests pursued by the data controller or by a third party, except where such interests are overridden by the fundamental rights and freedoms of the data subject which require protection of personal data, in particular where the data subject is a child.
5.1. The Company collects and processes the personal data set out in Part 18 of this Policy. This Includes:
5.1.1. Personal data collected directly from data subjects; and
5.2. The Company only collects, processes, and holds personal data for the specific purposes set out in Part 18 of this Policy (or for other purposes expressly permitted by the GDPR).
The Company shall ensure that all personal data collected, held, and processed is kept secure and protected against unauthorized or unlawful processing and against accidental loss, destruction, or damage. Further details of the technical and organizational measures which shall be taken are provided in Parts 20 to 22 of this Policy.
10.1. The Company’s Data Protection Officer is Kate Eve, ke@cplav.com.
10.2. The Data Protection Officer shall be responsible for overseeing the implementation of this Policy and for monitoring compliance with this Policy, the Company’s other data protection- related policies, and with the GDPR and other applicable data protection legislation.
10.3.4. Details of any transfers of personal data to non-EEA countries including all mechanisms and security safeguards; and
10.3.5. Detailed descriptions of all technical and organizational measures taken by the Company to ensure the security of personal data.
11.1. The Company shall carry out Data Protection Impact Assessments for any and all new projects and/or new uses of personal data.
11.2. Data Protection Impact Assessments shall be overseen by the Data Protection Officer and
12.1.1. Where personal data is collected directly from data subjects, those data subjects will
Be informed of its purpose at the time of collection; and
12.2.2. The purpose(s) for which the personal data is being collected and will be processed (as detailed in Part 18 of this Policy) and the legal basis justifying that collection and processing;
13.2. Employees wishing to make a SAR should do using a Subject Access Request Form, sending the form to the Company’s Data Protection Officer at ke@cplav.com.
15.1.3. The data subject objects to the Company holding and processing their personal data (and there is no overriding legitimate interest to allow the Company to continue doing so) (see Part 17 of this Policy for further details concerning the right to object);
17.1. Data subjects have the right to object to the Company processing their personal data based on legitimate interests, direct marketing (including profiling)
17.2. Where a data subject objects to the Company processing their personal data based on its legitimate interests, the Company shall cease such processing immediately, unless it can be demonstrated that the Company’s legitimate grounds for such processing override the data subject’s interests, rights, and freedoms, or that the processing is necessary for the conduct of legal claims.
17.3. Where a data subject objects to the Company processing their personal data for direct marketing purposes, the Company shall cease such processing immediately.
Data Reference Data Type Purpose Of Data
Email Contact Details Sales, Accounts & Marketing, Event Specific Basis, HR, Emergency Contacts
Phone Contact Details Sales, Accounts & Marketing, Event Specific Basis, HR, Emergency Contacts
Address Contact Details Sales, Accounts & Marketing, HR, Emegency Contacts
CV Personal Data Admin, Event Specific Basis, HR
Passport Personal Data Admin, Event Specific Basis, Security Clearance, HR
Driving license Personal Data Admin, Event Specific Basis, Insurance, Security Clearance
Industry Certificates Personal Data Admin, Event Specific Basis, Insurance
H&S Certificates Personal Data Admin, Event Specific Basis, Insurance
Insurance Documents Personal Data Admin, Event Specific Basis, Insurance
19.5. Personal data contained in the body of an email, whether sent or received, should be copied from the body of that email and stored securely. The email itself should be deleted. All temporary files associated therewith should also be deleted;
19.7. Where personal data is to be transferred in hardcopy form it should be passed directly to the recipient;
20.3. All personal data stored electronically should be backed up daily with backup’s stored onsite and offsite. All backups should be encrypted;
20.4. No personal data should be transferred to any device personally belonging to an employee and personal data may only be transferred to devices belonging to agents, contractors, or other parties working on behalf of the Company where the party in question has agreed to comply fully with the letter and spirit of this Policy and of the GDPR (which may include demonstrating to the Company that all suitable technical and organizational measures have been taken).
22.1. No personal data may be shared informally and if an employee, agent, sub-contractor, or other party working on behalf of the Company requires access to any personal data that they do not already have access to, such access should be formally requested from Kate Eve, Director, 07968 869412;
22.2. No personal data may be transferred to any employees, agents, contractors, or other parties, whether such parties are working on behalf of the Company or not, without the authorization of Kate Eve, Director, 07968 869412;
22.3. Personal data must be handled with care at all times and should not be left unattended or on view to unauthorized employees, agents, sub-contractors, or other parties at any time;
22.4. If personal data is being viewed on a computer screen and the computer in question is to be left unattended for any period of time, the user must lock the computer and screen before leaving it;
22.5. No personal data should be stored on any mobile device (including, but not limited to, laptops, tablets, and smartphones), whether such device belongs to the Company or otherwise; and
22.6. Where personal data held by the Company is used for marketing purposes, it shall be the responsibility of The Company’s Data Protection Officer to ensure that the appropriate consent is obtained and that no data subjects have opted out, whether directly or via a third-party service such as the TPS.
23.1. All passwords used to protect personal data should be changed regularly and should not use words or phrases that can be easily guessed or otherwise compromised. All passwords must contain a combination of uppercase and lowercase letters, numbers, and symbols. All software used by the Company is designed to require such passwords;
23.2. Under no circumstances should any passwords be written down or shared between any employees, agents, contractors, or other parties working on behalf of the Company, irrespective of seniority or department. If a password is forgotten, it must be reset using the applicable method. IT staff do not have access to passwords;
23.3. All software (including, but not limited to, applications and operating systems) shall be kept up-to-date. The Company’s IT staff shall be responsible for installing any and all security- related updates and
23.4. No software may be installed on any Company-owned computer or device without the prior approval of the Directors.
24.1. All employees, agents, contractors, or other parties working on behalf of the Company shall be made fully aware of both their individual responsibilities and the Company’s responsibilities under the GDPR and under this Policy, and shall be provided with a copy of this Policy;
24.2. Only employees, agents, sub-contractors, or other parties working on behalf of the Company that need access to, and use of, personal data in order to carry out their assigned duties correctly shall have access to personal data held by the Company;
24.3. All employees, agents, contractors, or other parties working on behalf of the Company handling personal data will be appropriately trained to do so;
24.4. All employees, agents, contractors, or other parties working on behalf of the Company handling personal data will be appropriately supervised;
24.5. All employees, agents, contractors, or other parties working on behalf of the Company handling personal data shall be required and encouraged to exercise care, caution, and discretion when discussing work-related matters that relate to personal data, whether in the workplace or otherwise;
24.6. Methods of collecting, holding, and processing personal data shall be regularly evaluated and reviewed;
24.7. All personal data held by the Company shall be reviewed periodically.
24.8. The performance of those employees, agents, contractors, or other parties working on behalf of the Company handling personal data shall be regularly evaluated and reviewed;
24.9. All employees, agents, contractors, or other parties working on behalf of the Company handling personal data will be bound to do so in accordance with the principles of the GDPR and this Policy by contract;
24.10. All agents, contractors, or other parties working on behalf of the Company handling personal data must ensure that any and all of their employees who are involved in the processing of personal data are held to the same conditions as those relevant employees of the Company arising out of this Policy and the GDPR; and
25.1. All personal data breaches must be reported immediately to the Company’s Data Protection Officer.
25.2. If a personal data breach occurs and that breach is likely to result in a risk to the rights and freedoms of data subjects (e.g. financial loss, breach of confidentiality, discrimination, reputational damage, or other significant social or economic damage), the Data Protection Officer must ensure that the Information Commissioner’s Office is informed of the breach without delay, and in any event, within 72 hours after having become aware of it.
25.3. In the event that a personal data breach is likely to result in a high risk (that is, a higher risk than that described under Part 25.2) to the rights and freedoms of data subjects, the Data Protection Officer must ensure that all affected data subjects are informed of the breach directly and without undue delay.
25.4.1. The categories and approximate number of data subjects concerned;
25.4.2. The categories and approximate number of personal data records concerned;
25.4.3. The name and contact details of the Company’s data protection officer (or other Contact point where more information can be obtained);
25.4.4. The likely consequences of the breach;
25.4.5. Details of the measures taken, or proposed to be taken, by the Company to address the breach including, where appropriate, measures to mitigate its possible adverse effects.
Name: Matthew Boyse