Source: http://www.mainelegislature.org/legis/bills/bills_124th/billtexts/HP127101.asp
Timestamp: 2019-09-19 14:33:06
Document Index: 779780347

Matched Legal Cases: ['§ 2702', '§ 2702', '§ 2703', '§ 2704', '§ 2709', '§ 2761', '§ 2842', '§ 2842', '§ 2843', '§ 2844']

HP1271, LD 1781, item 1, An Act To Allow Electronic Filing of Vital Records and Closing of Records To Guard against Fraud and Make Other Changes to the Vital Records Laws
LD 1781 Second Regular Session - 124th Maine Legislature
LR 2548
The Department of Health and Human Services shall establish the Office of Health Data and Program Management Data, Research and Vital Statistics, which shall maintain a statewide system for the registration of vital statistics.
5. Deputy State Registrar. The state registrar may designate an employee of the Office of Health Data and Program Management Data, Research and Vital Statistics to represent the Office of Health Data and Program Management Data, Research and Vital Statistics. The representative is known as the Deputy State Registrar of Vital Statistics and has the authority of the state registrar in the state registrar's absence.
A. "File" means the presentation and acceptance of a vital record or report for registration by the Office of Health Data and Program Management Data, Research and Vital Statistics or a municipal clerk as specified in departmental rule.
B. "Date of filing" means the date a vital record is accepted for registration by the Office of Health Data and Program Management Data, Research and Vital Statistics or a municipal clerk.
§ 2702. Duties of municipal clerks
The clerk of each municipality in this State shall keep a chronological record of all live births, marriages, deaths and fetal deaths reported to him the municipal clerk under this Title. Such record shall must be kept as prescribed by the state registrar.
1. Enforce law and rules. Each municipal clerk in this State shall enforce, so far as comes within his the municipal clerk's jurisdiction, this Title and the regulations rules of the department relating to the registration of vital statistics.
3. Transmittal of certificates to other municipalities. Except as authorized by the state registrar, when the parents of any child born are residents of any other municipality in this State, or when any deceased person was a resident of any other municipality in this State, the clerk of the municipality where that live birth or death occurred shall , at the same time, transmit the record to the state registrar and transmit a certified copy of the certificate of the live birth or death to the clerk of the municipality where the parents reside , or where the deceased was a resident.
§ 2702-A. Duties to furnish information
Any person having knowledge of the facts shall furnish such information as he the individual may possess regarding any birth, death, spontaneous fetal death, abortion, marriage, divorce or annulment, upon demand of the state registrar.
§ 2703. Birth in unincorporated place
When a birth , marriage or death occurs in an unincorporated place, it shall must be reported to the town municipal clerk in the town which municipality that is nearest to the place at which the birth , marriage or death took place , and shall must be recorded by the town municipal clerk to whom the report is made. All such reports and records shall must be made and recorded and returned to the state registrar.
§ 2704. Registration of births and deaths at United States Department of Veterans Affairs at Togus
Certificates of live births, deaths and fetal deaths occurring at the Veterans Administration Center United States Department of Veterans Affairs at Togus must be filed directly with the state registrar. The state registrar shall forward copies of all such certificates of live birth, death and fetal death to the clerk of the municipality where the parents of the child reside or where the deceased was a resident.
1. Amended certificate or record. A certificate or record that has been altered or amended after its filing must be marked "amended," and the date on which the certificate or record was amended and a summary description of the evidence submitted in support of the correction must be endorsed on the certificate or record or permanently attached to it. Any certified copies of certificates or records amended under this section must be marked "amended." Notwithstanding this subsection, administrative Administrative correction of clerical errors within one year 90 days after the date of filing does not cause the certificate or record to be considered altered or amended.
2. Incomplete certificates. Incomplete certificates and records may be completed from a supplementary form within one year 90 days after the date of filing without being considered altered or amended.
2. Statistical research. The state registrar may permit the use of data contained in vital records for purposes of statistical research. Such data shall may not be used in a manner which that will identify any individual.
3. National statistics. The national agency responsible for compiling national vital statistics may be furnished such copies or data as it may require for national statistics. The State shall must be reimbursed for cost of furnishing such copies or data, and such data shall may not be used in a manner which that will identify any individual, except as authorized by the state registrar.
4. Unlawful disclosure of data. It shall be is unlawful for any employee of the State or of any municipality in the State to disclose data contained in such records, except as authorized in this section and except that a clerk of a municipality may cause to be printed in the annual town report the births reported within the year covered by the report, by number of births and location by city or town where birth occurred, deaths reported within the year covered by the said report, by date of death, name, age and location by city or town where death occurred , and marriages reported within the year covered by the report by names of parties and date of marriage. All other details of birth, marriage, divorce or death shall may not be available to the general public , except as specified in department rules.
5. Records disclosed. Vital records of a person must be made available at any reasonable time upon that person's request or to the request of that person's spouse, registered domestic partner, descendants, parents or guardians or that person's duly designated attorney or agent or attorney for an agent designated by that person or by a court having jurisdiction over that person whether the request be made in person, by mail, by telephone or otherwise, provided if the state registrar is satisfied as to the identity of the requester , and , if an attorney or agent, provided if the state registrar is satisfied as to the attorney or agent's authority to act as such that person's agent or attorney. If such the agent or attorney has been appointed by a court of competent jurisdiction, or the attorney or agent's appearance for such the person is entered therein, the state registrar shall upon request so ascertain by telephone call to the register, clerk or recorder of said the court, and this must be deemed sufficient justification to compel compliance with the request for said the record. The state registrar shall, as soon as possible, designate persons in the Office of Health Data and Program Management Data, Research and Vital Statistics who may act in the state registrar's absence , or , in case of the state registrar's disqualification, to carry out the intent of this subsection. A record of birth, death, fetal death, marriage, divorce or domestic partner registration may be disclosed as necessary for the department to carry out its responsibilities.
§ 2709. Duty of state registrar when law violated
When the State Registrar of Vital Statistics state registrar believes that, in any place in this State, the certificates or records of live births, marriages, deaths or fetal deaths are not made or kept as is provided by law, or that any person neglects or fails to perform any duty required in the law relating to the registration of vital statistics, the said state registrar may visit such places and make such investigations as he may deem the state registrar considers necessary, and all records, blanks and papers of town municipal clerks relating to live births, marriages, deaths or fetal deaths shall must be open to his the state registrar's examination. Any person who refuses to permit or hinders the examination or investigation shall be punished by a fine of not less than $25 nor more than $50.
1. Registry. The Office of Health Data and Program Management Data, Research and Vital Statistics within the department, referred to in this section as "the registry," shall establish a domestic partner registry.
1. Certificate from hospital. When the live birth occurs in a hospital or an institution, or en route to the hospital or institution, the person in charge of the institution or the person's authorized designee shall obtain the personal data, prepare the certificate, certify by signature or by electronic process that the child was born alive at the place and time and on the date stated and file the certificate as directed in this section. The physician or other person in attendance shall provide the medical information required by the certificate in a timely fashion, in accordance with as specified by department rule.
4. Child not born of marriage. Except as otherwise provided in this subsection, if the mother was not married at the time of either conception or birth, or between conception and birth, neither the name of the putative father nor any other information about the putative father may be entered on the certificate without his written consent and that of the mother. The signature of the putative father on the written consent must be acknowledged before an official authorized to take oaths. The signature of the mother on her written consent must also be acknowledged before an official authorized to take oaths. If a determination of paternity has been made by a court of competent jurisdiction, then the name of the father as determined by the court must be entered on the birth certificate without the father's or the mother's consent. If the putative father executes an acknowledgement of paternity with the department and the putative father is either named in writing by the mother as the father or is presumed to be the father based on the results of blood or tissue-typing tests, the name of the father must be entered on the birth certificate without the father's or the mother's consent. All voluntary acknowledgments and adjudications of paternity in this State must be filed with the Office of Health Data and Program Management Data, Research and Vital Statistics for comparison with information in the state registry of support orders as established in Title 19-A, section 2104.
§ 2761-A. Baptismal records in lieu of birth certificates
Any Indian Native American whose birth is not recorded pursuant to this Title relating to the registration of live births may, in lieu of a birth certificate, present an official copy of the baptismal record from the files of the mission where the Indian Native American was baptized. The baptismal record has the same evidentiary character as an unamended and undelayed birth certificate under section 2707.
Upon verification of the information in this section, the state registrar shall prepare a form identifying the birth parents of the adoptee. This form must be attached to the new certificate of birth established pursuant to section 2765. A copy of the form must be attached to an abstract of birth issued by the Office of Health Data and Program Management Data, Research and Vital Statistics and must be provided to the adoptee.
1. Certificate filed by funeral director. The funeral director or other authorized person in charge of the disposition of the dead fetus or its removal from the State shall be is responsible for filing the certificate. In the absence of such a person, the physician or other person in attendance at or after the delivery shall be is responsible for filing the certificate. He The funeral director or authorized person or physician or other person in attendance at or after delivery shall obtain the personal data from the best qualified person or source available and shall present the certificate to the person responsible for completing the medical certification of the cause of death.
§ 2842. Registration of deaths
Except as authorized by the department, a certificate of each death which that occurs in this State shall must be filed with the State Registrar of Vital Statistics or clerk of the municipality where death occurred within a reasonable period of time, as specified by department regulation rule, after the day on which death occurred and prior to the removal of the body from the State.
1. Certificate filed by funeral director. The funeral director or other authorized person in charge of the disposition of the dead human body or its removal from the State shall be is responsible for filing the certificate. He The funeral director or authorized person shall obtain the personal data from the best qualified person or source available and he shall present the certificate to the physician or medical examiner responsible for completing the medical certification of the cause of death.
2. Medical certificate by physician, nurse practitioner or physician assistant. The medical certification of the cause of death must be completed in typewritten or legibly hand-printed style and signed in a timely fashion manner, as specified by department rule, by a physician, nurse practitioner or physician assistant authorized to practice in the State who has knowledge of the patient's recent medical condition, in accordance with department regulations rules and other laws detailing who can certify and in what time frame, except when the death falls under the jurisdiction of the medical examiner as provided in section 3025. If the patient was a resident of a nursing home licensed under section 1817 at the time of death and if the health care provider in charge of the patient's care or another health care provider designated by the health care provider in charge had not examined the patient within 48 hours prior to death, or within 2 weeks prior to death in the case of a terminally ill patient, the health care provider in charge or another health care provider designated by the health care provider in charge shall examine the body prior to completing the certification of death process. Any health care provider who fails to complete the medical certification of the cause of death fully, in typewritten or legibly hand-printed style and in a timely manner, or who fails to examine the body of a nursing home resident prior to certifying cause of death as required by this section must be reported to the Board of Licensure in Medicine, the Board of Osteopathic Licensure or the State Board of Nursing, whichever is appropriate, by the State Registrar of Vital Statistics of the Department of Health and Human Services.
2-A. Medical certification. Notwithstanding subsection 2, with respect to a person who dies within the State naturally and for whom the physician, nurse practitioner or physician assistant was the attending health care provider, the medical certification of the cause of death may be completed and signed by a physician, nurse practitioner or physician assistant authorized to practice at the Veterans Administration Hospital United States Department of Veterans Affairs at Togus or at another federal medical facility within the State or by a physician, an advanced practice registered nurse or physician assistant licensed to practice in New Hampshire, Vermont or Massachusetts who, at the request of the Chief Medical Examiner, is willing to do so.
4. Correction of errors on death statistic records filed under chapter 711. Certificates of death in medical examiner cases, as defined in section 3025, may be completed or amended at any time by means of forms provided described in rule by the department to the Office of Chief Medical Examiner. Either the Chief Medical Examiner or the medical examiner assigned to the case may sign the forms. A person authorized by the Chief Medical Examiner may amend a certificate of death with respect to the time, date, place and circumstances of death. The medical examiner assigned shall submit the form to the Office of the Chief Medical Examiner for filing with the State Registrar of Vital Statistics. These forms may be filed at any time after death and need not include a summary description of the evidence in support of the completion or amendment.
§ 2842-B. Native American human remains
1. Transfer of remains. Except as provided in subsections 2 and 3, a person or entity who possesses any human remains identified as Indian Native American human remains shall transfer the remains to the intertribal repatriation organization that is appointed by the Passamaquoddy Tribe, Penobscot Nation, Houlton Band of Maliseet Indians and Aroostook Band of Micmacs for reburial. The intertribal repatriation organization shall make reasonable inquiry to locate the next of kin of the deceased. If next of kin are located, the intertribal repatriation organization shall transfer the remains to the next of kin.
2. Medical Examiner cases. In cases within the jurisdiction of the Medical Examiner Act, the Chief Medical Examiner has authority over Indian Native American human remains until the remains are no longer required for legal purposes. At that time, the Chief Medical Examiner shall make reasonable inquiry to locate the next of kin of the deceased. If next of kin are located, the Chief Medical Examiner shall release the remains to the next of kin of the deceased. If no next of kin are located, the remains must be released to the intertribal repatriation organization for reburial.
§ 2843. Permits for final disposition of dead human bodies
A The State Registrar of Vital Statistics or a municipal clerk may issue a permit for final disposition by cremation, burial at sea, use by medical science or removal from the State only upon receipt of a certificate of release by a duly appointed medical examiner as specified in Title 32, section 1405.
A The State Registrar of Vital Statistics or a municipal clerk may issue a disposition of human remains permit to a funeral director who presents a report of death and states that the funeral director has been unable to obtain a medical certification of the cause of death. The funeral director shall name the attending physician, attending nurse practitioner, attending physician assistant or medical examiner who will certify to the cause of death and present assurances that the attending physician, attending nurse practitioner, attending physician assistant or medical examiner has agreed to do so. The funeral director shall exercise due diligence to secure the medical certification and file the death certificate as soon as possible.
1. Permit for transportation. Each dead human body transported into this State for final disposition shall must be accompanied by a permit issued by the duly constituted authority at the place of death. Such permit shall be is sufficient authority for final disposition in any place where dead human bodies are disposed of in this State.
2. Permit for disinterment or removal. No A dead human body may not be disinterred or removed from any vault or tomb until the person in charge of the disinterment or removal has obtained a permit from the clerk of the municipality where the dead human body is buried or entombed. The permit must be issued upon receipt of a notarized application signed by the next of kin of the deceased who verifies that the signer is the closest surviving known relative and, where any other family member of equal or greater legal or blood relationship or a domestic partner of the decedent also survives, that all such persons are aware of, and do not object to, the disinterment or removal. Nothing contained in this subsection precludes a court of competent jurisdiction from ordering or enjoining disinterment or removal pursuant to section 3029 or in other appropriate circumstances. For purposes of this subsection, "domestic partner" means one of 2 unmarried adults who are domiciled together under long-term arrangements that evidence a commitment to remain responsible indefinitely for each other's welfare.
3. Permit for burial. The person in charge of each burying ground or crematory in this State shall endorse each such permit with which he that person is presented, and return it to the clerk of the municipality in which such burying ground or crematory is located within 7 days after the date of disposition. If there is no person in charge of the burying ground, an official of the municipality in which the burying ground is located shall endorse each such permit, and present it to the clerk of the municipality. The funeral director or authorized person shall present a copy of each permit, after endorsement, to the State Registrar of Vital Statistics or the clerk of the municipality where death occurred and to the clerk who issued the permit.
4. Records. Each municipality shall maintain a record of any endorsed permit received pursuant to subsection 3. These records shall must be open to public inspection.
2. Custody and control generally. The custody and control of the remains of deceased residents of this State , dead bodies or dead human bodies are governed by the following provisions.
§ 2844. Subregistrars
The town or city State Registrar of Vital Statistics or municipal clerk may appoint one or more suitable and proper persons in the a municipality as subregistrars, who are authorized to issue permits for transportation and final disposition of dead human bodies in the same manner as is required of the town or city state registrar or municipal clerk , as specified by department rule. Permits may be issued by a subregistrar only when the town or city clerk or deputy clerk is not available. The completed death certificate or report of death, upon which the permit is issued, together with a copy of the disposition of human remains permit must be forwarded to the town municipal clerk at the earliest opening of the municipal office after the date of issue, and all permits by whomsoever issued must be returned to the town municipal clerk as required by section 2843. The appointment of subregistrars must be made with reference to locality, so as to best suit the convenience of the inhabitants of the town municipality, and such annual appointment must be in writing and recorded in the office of the town or city state registrar or municipal clerk. The subregistrars in any town municipality hold office at the pleasure of the town state registrar or municipal clerk.