Source: https://hbpartners.org.uk/about-us/privacy-statement
Timestamp: 2020-08-11 21:23:14
Document Index: 189206351

Matched Legal Cases: ['art 21', 'art 21', 'art 24', 'art 18', 'arts 22', 'art 25']

Privacy Statement | HB Partners Mortgage and Protection Broker
2. processing is necessary for the performance of a contract to which the data subject is a party or in order to take steps at the request of the data subject prior to entering into a contract;
4. processing is necessary to protect the vital interests of the data subject or of another natural person;
6. processing is necessary for the purposes of the legitimate interests pursued by the controller or by a third party, except where such interests are overridden by the fundamental rights and freedoms of the data subject which require protection of personal data, in particular where the data subject is a child.
1. The Company collects and processes the personal data set out in Part 21 of this Policy. This may include personal data received directly from data subjects (for example, contact details used when a data subject communicates with us)
1. The Company’s data protection officer is Mark Culham at 7 Bell Yard, London, WC2A 2JR.
1. The name and details of the Company, its data protection officer, and any applicable third party data controllers;
2. The purposes for which the Company processes personal data;
3. Details of the categories of personal data collected, held, and processed by the Company; and the categories of data subject to which that personal data relates;
4. Details (and categories) of any third parties that will receive personal data from the Company;
5. Details of any transfers of personal data to non-EEA countries including all mechanisms and security safeguards;
6. Details of how long personal data will be retained by the Company; and
7. Detailed descriptions of all technical and organisational measures taken by the Company to ensure the security of personal data.
1. The purpose(s) for which personal data is being processed and the processing operations to be carried out on that data;
2. Details of the legitimate interests being pursued by the Company;
3. An assessment of the necessity and proportionality of the data processing with respect to the purpose(s) for which it is being processed;
4. An assessment of the risks posed to individual data subjects; and
5. Details of the measures in place to minimise and handle risks including safeguards, data security, and other measures and mechanisms to ensure the protection of personal data, sufficient to demonstrate compliance with the Regulation.
1. Details of the Company including, but not limited to, the identity of Mark Culham its Data Protection Officer;
2. The purpose(s) for which the personal data is being collected and will be processed (as detailed in Part 21 of this Policy) and the legal basis justifying that collection and processing;
6. Where the personal data is to be transferred to a third party that is located outside of the European Economic Area (the “EEA”), details of that transfer, including but not limited to the safeguards in place (see Part 24 of this Policy for further details concerning such third country data transfers);
7. Details of the length of time the personal data will be held by the Company (or, where there is no predetermined period, details of how that length of time will be determined);
8. Details of the data subject’s rights under the Regulation;
10. Details of the data subject’s right to complain to the Information Commissioner’s Office (the ‘supervisory authority’ under the Regulation);
11. Where applicable, details of any legal or contractual requirement or obligation necessitating the collection and processing of the personal data and details of any consequences of failing to provide it;
12. Details of any automated decision-making that will take place using the personal data (including but not limited to profiling), including information on how decisions will be made, the significance of those decisions and any consequences.
1. Where the personal data is obtained from the data subject directly, at the time of collection;
2. Where the personal data is not obtained from the data subject directly (i.e. from another party):
1. If the personal data is used to communicate with the data subject, at the time of the first communication; or
2. If the personal data is to be disclosed to another party, before the personal data is disclosed; or
3. In any event, not more than one month after the time at which the Company obtains the personal data.
2. All subject access requests received must be forwarded to Mark Culham the Company’s data protection officer. 7 Bell Yard, London, WC2A 2JR.
1. If a data subject informs the Company that personal data held by the Company is inaccurate or incomplete, requesting that it be rectified, the personal data in question shall be rectified, and the data subject informed of that rectification, within one month of receipt the data subject’s notice (this can be extended by up to two months in the case of complex requests, and in such cases the data subject shall be informed of the need for the extension).
2. In the event that any affected personal data has been disclosed to third parties, those parties shall be informed of any rectification of that personal data.
1. Data subjects may request that the Company erases the personal data it holds about them in the following circumstances:
1. It is no longer necessary for the Company to hold that personal data with respect to the purpose for which it was originally collected or processed;
3. The data subject objects to the Company holding and processing their personal data (and there is no overriding legitimate interest to allow the Company to continue doing so) (see Part 18 of this Policy for further details concerning data subjects’ rights to object);
5. The personal data needs to be erased in order for the Company to comply with a particular legal obligation.
1. The decision is necessary for the entry into, or performance of, a contract between the Company and the data subject;
4. All personal data processed for profiling purposes shall be secured in order to prevent discriminatory effects arising out of profiling (see Parts 22 and 23 of this Policy for more details on data security).
3. Any content submitted on our contact form
1. All emails containing personal data must be encrypted using Mailock from Beyond Encryption;
2. Where any personal data is to be erased or otherwise disposed of for any reason (including where copies have been made and are no longer needed), it should be securely deleted and disposed of. Hardcopies should be shredded, and electronic copies should be deleted securely using the appropriate software.
7. Where Personal data is to be transferred in hardcopy form it should be passed directly to the recipient or sent using Recorded/signed for postal services;
8. No personal data may be shared informally and if an employee, agent, sub-contractor, or other party working on behalf of the Company requires access to any personal data that they do not already have access to, such access should be formally requested from Mark Culham. Data Protection Officer. Contact mark@hbpartners.org.uk
9. All hardcopies of personal data, along with any electronic copies stored on physical, removable media should be stored securely in a locked box, drawer, cabinet or similar;
10. No personal data may be transferred to any employees, agents, contractors, or other parties, whether such parties are working on behalf of the Company or not, without the authorisation of Mark Culham. Data Protection Officer. Contact mark@hbpartners.org.uk;
11. Personal data must be handled with care at all times and should not be left unattended or on view to unauthorised employees, agents, sub-contractors or other parties at any time;
12. If personal data is being viewed on a computer screen and the computer in question is to be left unattended for any period of time, the user must lock the computer and screen before leaving it;
13. No personal data should be stored on any mobile device (including, but not limited to, laptops, tablets and smartphones), whether such device belongs to the Company or otherwise without the formal written approval of Mark Culham. Data Protection Officer. Contact mark@hbpartners.org.uk and, in the event of such approval, strictly in accordance with all instructions and limitations described at the time the approval is given, and for no longer than is absolutely necessary.
14. No personal data should be transferred to any device personally belonging to an employee and personal data may only be transferred to devices belonging to agents, contractors, or other parties working on behalf of the Company where the party in question has agreed to comply fully with the letter and spirit of this Policy and of the Regulation (which may include demonstrating to the Company that all suitable technical and organisational measures have been taken);
15. All personal data stored electronically should be backed up daily with backups stored remotely offsite via web based secure
16. All electronic copies of personal data should be stored securely using passwords and via web based secure LiveDrive software;
17. All passwords used to protect personal data should be changed regularly and should not use words or phrases that can be easily guessed or otherwise compromised. All passwords must contain a combination of uppercase and lowercase letters, numbers, and symbols. All software used by the Company is designed to require such passwords;
18. Under no circumstances should any passwords be written down or shared between any employees, agents, contractors, or other parties working on behalf of the Company, irrespective of seniority or department. If a password is forgotten, it must be reset using the applicable method. IT staff do not have access to passwords;
19. Where personal data held by the Company is used for marketing purposes, it shall be the responsibility of Mark Culham. Data Protection Officer. Contact mark@hbpartners.org.uk. to ensure that no data subjects have added their details to any marketing preference databases including, but not limited to, the Telephone Preference Service, the Mail Preference Service, the Email Preference Service, and the Fax Preference Service. Such details should be checked at least every 3 months.
1. All employees, agents, contractors, or other parties working on behalf of the Company shall be made fully aware of both their individual responsibilities and the Company’s responsibilities under the Regulation and under this Policy, and shall be provided with a copy of this Policy;
5. Methods of collecting, holding and processing personal data shall be regularly evaluated and reviewed;
6. The performance of those employees, agents, contractors, or other parties working on behalf of the Company handling personal data shall be regularly evaluated and reviewed;
7. All employees, agents, contractors, or other parties working on behalf of the Company handling personal data will be bound to do so in accordance with the principles of the Regulation and this Policy by contract;
8. All agents, contractors, or other parties working on behalf of the Company handling personal data must ensure that any and all of their employees who are involved in the processing of personal data are held to the same conditions as those relevant employees of the Company arising out of this Policy and the Regulation;
9. Where any agent, contractor or other party working on behalf of the Company handling personal data fails in their obligations under this Policy that party shall indemnify and hold harmless the Company against any costs, liability, damages, loss, claims or proceedings which may arise out of that failure.
2. The transfer is to a country (or international organisation) which provides appropriate safeguards in the form of a legally binding agreement between public authorities or bodies; binding corporate rules; standard data protection clauses adopted by the European Commission; compliance with an approved code of conduct approved by a supervisory authority (e.g. the Information Commissioner’s Office); certification under an approved certification mechanism (as provided for in the Regulation); contractual clauses agreed and authorised by the competent supervisory authority; or provisions inserted into administrative arrangements between public authorities or bodies authorised by the competent supervisory authority;
3. In the event that a personal data breach is likely to result in a high risk (that is, a higher risk than that described under Part 25.2) to the rights and freedoms of data subjects, the data protection officer must ensure that all affected data subjects are informed of the breach directly and without undue delay.
This Policy shall be deemed effective as of 28/05/2020. No part of this Policy shall have retroactive effect and shall thus apply only to matters occurring on or after this date.