Source: http://www.docstoc.com/docs/92331753/MEMORANDUM
Timestamp: 2014-07-30 09:21:54
Document Index: 556949671

Matched Legal Cases: ['arts\n24', 'arts\n39', 'arts\n51', 'arts\n84', 'arts\n105', 'arts\n118', 'arts\n129', 'arts\n133', 'arts\n136', 'arts\n140', 'arts\n161']

300 E. Locust Street, Suite 100
DATE:        November 11, 2010
TO:          MWA Board Members
CC:          MWA Staff
FROM: Tom Hadden, Executive Director
RE:          Wednesday, November 17, 2010, Board Meeting
This month’s Board meeting is scheduled for Wednesday, November 17, at 5:45 p.m. in the Board
Room at Central Office (300 East Locust Street, Ste. 100, Des Moines, Iowa). If you have
questions about any items listed below, please call me at 323-6535 (w) or 249-6906 (c). I look
forward to seeing you on Wednesday.
The following numbered items correspond with the number of the item on the agenda:
8.        Resolution 11-10-03 - Approval of Engineer’s Design Proposal for Master Development Plan
at Metro Park West Landfill – Action for Approval
Metro Waste Authority needs to contract professional engineering services to prepare a
Master Development Plan for Metro Park West. The Master Development Plan will identify
future cell development design that optimizes site utilization and landfill practices, while
ensuring regulatory compliance, for MPW Landfill. It will provide for the disposal of waste for
the next twenty-five plus years. We recommend securing the services of HDR Engineering
to prepare this plan for a cost of $195,347. The Proposal is similar though significantly
smaller in scope to one performed in 2004-2005 for Metro Park East for approximately
$900,000. Funding is available in the Cell Development Reserve. Staff recommends that
the Board accept the proposal from HDR for $195,347.
9.        Resolution 11-10-04 – Approval of Contractor for Metro Park East Phase 1 Well Drilling –
Action for Approval
MWA solicited proposals from two experienced contractors for the replacement of nine
leachate/gas extraction wells at the Metro Park East Landfill. The replacement is budgeted
under the Post-Closure Care Fund. Proposals will be received on November 15. Cost is
estimated at $150,000. Board agenda write up and recommendation will be provided prior
to Board meeting.
10.       Resolution 11-10-05 – Approval of New Recycling Containers for Recycling Drop-Off Sites –
MWA would like to purchase new recycling containers in order to meet one of its
Environmental Management System (EMS) objectives increase and improve recycling
efforts at MWA facilities (Metro Park East Landfill, Metro Park West Landfill, Metro Compost
Center, and the Regional Collection Center), existing MWA self-haul locations, and a new
potential self-haul location in West Des Moines. The new containers will collect tires, wood,
metal, and single stream recycling materials at the MWA facilities and the Metro Recycling
Center. Eight-yard single stream recycling containers will be used at the self-haul recycling
locations. Purchasing the containers will also save MWA the rental fees it pays for the
current containers. The purchase of the containers will also allow MWA to provide a self-
haul recycling program that will be consistent in appearance and color-coded by material
placed into each container. MWA received four quotes for the containers and recommends
Gregory Container for a total price of $108,498. MWA received a SWAP grant for $68,000
from IDNR for the Recycling Drop Off program, which includes a forgivable loan in the
amount of $20,000 and a zero-interest loan in the amount of $48,000. The remaining
$40,498 is available in the Sinking Fund (Budget FY10/11at $87,000). Staff recommends
that the Board accept the estimate from Gregory Container for a total cost of $108,498.
End Consent Agenda Items
Regular Agenda Item(s) 11-13
11.       Resolution 11-10-06 - Approval of Metro Transfer Station Wheel Loader Purchase – Action
The wheel loader will be used at the Metro Transfer Station (MTS) for handling of solid
waste. The facility is now operating with two loaders to better handle the waste volume and
to increase customer service. Three proposals were received with staff recommending the
Volvo L110F in the amount of $280,500. The $182,000 budgeted for this purchase was for
a smaller machine. We recently changed specifications to a larger sized loader to provide
for increased efficiencies in handling waste volume at MTS. To make up the $98,500
difference, the purchase of some current fiscal year budgeted items for equipment will be
delayed. Staff recommends that the Board accept the proposal from Scott Van Keppel,
including the Extended Coverage Contract for a total cost of $280,500.
12.       Resolution 11-10-07 – Approval of IT Disaster Recovery Upgrade – Action for Approval
RSM McGladrey has conducted an IT disaster recovery review for MWA. Currently, MWA
has two servers that are over eight years old, two over seven years old, and two over four
years old. To guard against equipment failure, McGladrey has recommended replacing the
six oldest servers with three large ones and deploying virtualization that will automatically
move users from one server to another in the event one goes down. McGladrey’s primary
concern is that we are storing a considerable amount of data servers that have already
exceeded their reasonable life. Two other recommendations are to add a second firewall at
Lightedge for internet and email protection, and a second core switch at Central Office. The
estimated project total is $104,982 and includes the new hardware, software upgrades,
licenses, and McGladrey’s consulting fee of $30,000. The project will be implemented
following Board approval. Recommend approval.
13.       Regional Collection Center (RCC) Clean Up Crew Events – Western Suburbs and Satellite
Kyle Fischer, Mobile Program Coordinator, will provide a brief summary of western suburb
hazardous waste collection events, and will report on satellite partnerships in relation to
participation and the amount of materials being collected.
MWA Central Office
Board of Directors                 300 E. Locust Street, Suite 100, Des Moines, IA 50309
Chair                                              Agenda
Vice-Chair        1. Call to Order, Roll Call
2. Approval of Regular Agenda
Keith Ryan        The following are routine items enacted by one roll call vote without separate
discussion unless someone, Board or Public, requests an item be removed for
Paul Leighton      consideration:
Clive          4. Approval of Consent Agenda – Items 4 through 10
Des Moines        5. Consideration of Minutes of October 20, 2010, Metro Waste Authority Board
Meeting – Action for Approval
6. Resolution 11-10-01 – Consideration of September 30, 2010, Financial
Statements – Action to Receive and File
Gerd Clabaugh      7. Resolution 11-10-02 – Consideration of October 2010, Monthly Expenditures
– Action for Approval
Mitchellville     8. Resolution 11-10-03 – Approval of Engineer’s Design Proposal for Master
Dave Murillo         Development Plan at Metro Park West Landfill - Action for Approval
9. Resolution 11-10-04 – Approval of Contractor for Metro Park East Phase 1
Pleasant Hill        Well Drilling – Action for Approval
10. Resolution 11-10-05 – Approval of New Recycling Containers for Recycling
Drop-Off Sites – Action for Approval
Runnells         Approval of Regular Agenda - Item(s) 11 through 12
Ron Pogge
Urbandale         11. Resolution 11-10-06 – Approval of Metro Transfer Station Wheel Loader
Steve Gaer            Purchase – Action for Approval
12. Resolution 11-10-07 – Approval of IT Disaster Recovery Upgrade – Action for
Windsor Heights         Approval
13. Regional Collection Center (RCC) Clean Up Crew Events – Western Suburbs
Thomas B. Hadden III
Executive Director        and Satellite Program Presentation – Kyle Fischer
14. Director’s Report
January 19, 2011        15. Chair’s Report
300 E. Locust, Ste. 100
Des Moines, IA 50309     16. General Board Discussion and Other Business
October 20, 2010 Board Meeting Minutes
1.              Call to Order, Roll Call
The meeting was held at Metro Waste Authority’s Central Office location. Gary Welch, chair,
called the October 20, 2010, Metro Waste Authority Board meeting to order at 6:45 p.m. A
Stacey Warren, Altoona               Absent at Roll Call   Dave Murillo, Norwalk                   Present
Gary Welch, Ankeny                   Present               Bill Lack, Pleasant Hill                Present
Keith Ryan, Bondurant                Present               Tim Rhoades, Polk City                  Present
Paul Leighton, Clive                 Present               Tom Hockensmith, Polk County            Absent
Skip Moore, Des Moines               Present               Tony Strom, Runnells                    Absent
Todd Major, Elkhart                  Absent                Ron Pogge, Urbandale                    Present
Ron Long, Grimes                     Present               Steve Gaer, West Des Moines             Present
Gerd Clabaugh, Johnston              Present               Steve Peterson, Windsor Heights         Present
Jon Woods, Mitchellville             Present
Stacey Warren, Altoona, arrived at 5:47 pm.
2.              Approval of Regular Agenda
Moved by Grimes, seconded by Mitchellville, to approve the October 20, 2010, board meeting
agenda. Motion carried unanimously by voice vote.
3.              Public Forum
The following are routine items enacted by one roll call vote without separate discussion unless
someone, Board or Public, requests an item be removed for consideration:
4.              Approval of Consent Agenda – Items 4 through 11
Moved by Mitchellville, seconded by Clive, to approve the consent agenda items 4 through
11. Motion carried unanimously by voice vote.
5.              Consideration of Minutes of September 15, 2010, Metro Waste Authority Board Meeting –
6.              Resolution 10-10-01 - Consideration of August 31, 2010, Financial Statements – Action to
7.              Resolution 10-10-02 - Consideration of September 2010, Monthly Expenditures – Action for
8.              Resolution 10-10-03 - Approval of Toter Loan Payoff Schedule - Action for Approval
9.              Resolution 10-10-04 - Approval of Purchase via State Contract of Two Dodge Pickup
Trucks for Regional Collection Center - Action for Approval
10.             Resolution 10-10-05 - Approval of HDR Engineering Procurement to Design Leachate
Holding Basin at Metro Park East Landfill - Action for Approval
11.          Resolution 10-10-06 - Approval of Greenstar Contract Amendment - Action for Approval
Regular Agenda Items for Approval – Item 12
12.          Resolution 10-10-07 - Approval of Gulling Property Purchase - Action Item
The Gulling property is adjacent and directly south of the MPE landfill field station and joins
Camp Creek. The official survey has been completed and includes 42.13 acres plus the
homestead. Metro Waste Authority will pay $7,000 per acre for each full acre over 40. The
$7,000 per acre is a number derived from previously purchased farmland in the area. The
plan is to have all buildings removed from the property within 8 months. There are a number
of positives for the purchase; we’ll be able to protect Camp Creek, reduce erosion, and
develop 20 acres into a wetland’s bank. Over time we may allow member communities or
developers to purchase permanent easements along the wetland for wetland mitigation.
Metro Waste Authority will leverage $70,000 from a WIRB Grant towards the purchase. One
half of the total purchase price will be paid at closing, with the balance to be paid on or before
Question: Steve Gaer, West Des Moines, asked how much we would be selling the wetland
credits for.
Response: Tom responded $20,000 per acre.
Comment: Steve Gaer mentioned that Dallas County has a big wetland bank which is selling
at $25,000 per acre.
Comment: Tom mentioned this could be an item for further board discussion. If communities
are interested in wetland mitigation and are a member of this organization, it could be more of
a benefit. More discussion to be held on price per acre for wetland credits.
Moved by Grimes, seconded by West Des Moines, to approve Resolution 10-10-07. Motion
carried unanimously by voice vote.
13.          Market Watch Survey Update
Reo Menning presented the results from the third Market Watch survey of Greater Des
Moines area residents. On a quarterly basis, Metro Waste Authority has been participating in
a larger survey to evaluate awareness and association of our programs, MWA brand
perceptions, and whether our advertising is having any affect. Based on the results of the
surveys taken, we are seeing an increase in percentages of residents who recognize Metro
Waste Authority. The first survey results showed Metro Waste Authority at 33%, second
survey results 37%, and the third survey results 45%. We had strong recognition in the areas
of yard waste pick up, environmentally safe disposal, recycling, and disposal of garbage.
14.          Metro Transfer Trucks Efficiency Study
Jeff Dworek presented results of efficiencies we have seen at the Metro Transfer Station
(MTS) over the last several years and since modification of our system in 2001. In 2001 we
saw just under 21 tons per hauling payload, and once the transition was made we started
seeing 23 tons per payload, which has increased our efficiencies. When the MTS was
modified we went from a compactor operation to a top load operation. We changed the trailer
size and lightened the trailers by removing passenger seats, and changed the amount of
hydraulic oil for each tractor. The idea was the lighter we could get our equipment without
sacrificing the durability of the equipment the greater payload we would get. Recently new
legislation was passed expanding the exemptions that were given to the construction and
agriculture industries; if you added additional axles you could haul a higher gross payload on
state roads. By adding an additional axle to one of our trailers we were able to increase our
gross vehicle weight from 80,000 lbs. to 88,500 lbs. Traditionally from December through
March it’s difficult to achieve the maximum payload. The type of materials that come in
prevents us from getting to the 100% efficiency level. April through November of 2009 we
were closer to gaining 100% efficiency. In the months of July, August, and September of
2010 we added an additional tag axle to truck 313. By adding the tag axle we were able to
increase our payload from 22.76 tons to 26.17 tons. During this timeframe we increased our
payload 3.41 tons, an increase of 15%. Jeff reported as we convert our equipment over to
the additional tag axle we can realize an annual savings of 887 less trips, 6,000 gallons less
fuel, and $1,500 less man hours to haul the same amount of garbage, for a potential savings
of $0.42 per ton. The savings is specific to labor and fuel increases. There is a significant
increase in efficiencies just by allowing us to haul more on local roads. The numbers are
based on 165,000 tons, and savings will also grow proportionally. Jeff explained we will have
a 15% increase whether we haul 100,000 tons or 165,000 tons, and will see that efficiency
with the more waste we haul. As we grow we won’t have to add additional staff or equipment
as quick. The next step is to begin evaluating fuel usage, evaluate modifications to the
existing fleet, and develop a replacement schedule.
15.        Director’s Report
Tom introduced our new program manager, Rhonda O’Connor, who started Monday, October
18. Rhonda will manage the Curb It! and Compost It! programs, market shingle recycling,
besides managing other duties.
The October 30, Clean Up Crew event is the last household hazardous waste event for this
year. This event will be held at the Clive Aquatic Center from 8:00 am to noon, and is open to
all greater Metro Area residents. No latex paint or electronics will be accepted during the
Metro Waste Authority is looking into the possibility of purchasing a 165 foot Mono-Pole
Mounted Wind Turbine at the Regional Collection Center for energy savings. The study has
been completed and discussions with the City of Bondurant will take place. Additional
research is being conducted for better pricing options and payback. More information will be
provided at the November 3, executive finance committee meeting.
Metro Waste Authority contracted with System Works to perform a Retro-Commissioning
Study on our current HVAC system at 300 E. Locust. The study has now been completed
and the energy savings opportunities were reviewed with staff. The compiled data will be
presented to Nexant, (Energy Saving Partners) for review and approval. If approved, the cost
savings opportunities will be reviewed with Mid American Energy for consideration of the
energy rebate program. The project cost is approximately $100,000 with a payback of 7
years. Josie Lehman and Geri Crawford have been working on this project as part of the
environmental management system (EMS). This will be brought to a future board meeting for
Metro Waste Authority is still waiting on the UL rating documentation of the Helical Wind
Turbine for 300 E. Locust. Once it is received we will go before the City of Des Moines Board
of Adjustment for approval.
Metro Waste Authority is participating in the multi-stakeholder sustainability committee that is
organized by the Des Moines Partnership.
The Iowa Office of Energy Independence (OEI) has selected the City of Des Moines to
receive an Iowa Power Fund Community Grant. The grant will be used to support work with
Natural Capitalism, a group to help businesses learn and become more sustainable. Metro
Waste Authority is participating in discussions.
Metro Waste Authority’s staff will be meeting this week on the final review of our purchasing
policy process. Tom thanked Gerd Clabaugh, Johnston, for all his input towards the policy
review process. The policy will be brought to a future board meeting for approval.
Tom will be meeting with Bill Stowe, City of Des Moines Public Works Director, Thursday,
October 21, to discuss the Metro Compost Center (MCC) site. The City of Des Moines is
considering adjacent property for their Public Works building.
The next executive/finance committee meeting is scheduled for Wednesday, November 3, at
The November board meeting will be held at the Central Office on Wednesday, November 17.
An announcement will be forthcoming on whether to hold the December 1, 2010, executive
finance committee meeting.
The December 15, 2010, board meeting is cancelled.
16.         Chair’s Report
17.         General Board Discussion and Other Business
Dave Murillo, Norwalk, complimented Tom for his professionalism in handling a disposal
situation at the Metro Park East Landfill which was brought to Dave’s attention.
18.         Adjournment
Moved by Altoona, seconded by Bondurant, to adjourn the October 20, 2010, board meeting.
Motion carried unanimously by voice vote. Meeting adjourned at 6:17 p.m.
____________________________________                      ___________________________________
Thomas B. Hadden III, Executive Director                         Gary Welch, Chair
BILLS PAID IN OCTOBER 2010
Vendor              Amount                                        Services Provided
1    A KING&#39;S THRONE, LLC                     $490.00    Green Run portable restrooms
2    ABC PEST CONTROL INC                      $85.00    Pest control
3    ABSOLUTE FLAVORS, LLC                    $219.90    Meeting expenses
4    ADT SECURITY SERVICES                    $170.35    Security
5    AIRGAS NORTH CENTRAL                      $35.07    Welding supplies
6    AMERICAN AWARDS, INC                   $1,033.80    Green Run medals
7    AMERICAN MARKING, INC.                    $23.60    Name plates
8    AMERICAN SECURITY LLC                    $970.66    Security
9    ARAMARK UNIFORM SERVICES, INC.           $288.46    Floor mats &amp; rags
10    ARTHUR KERN                              $178.00    Travel expense
11    ARTISTIC WASTE SERVICES, INC.            $238.48    Recycling fee
12    A-TEC RECYCLING, INC.                  $1,938.90    Recycling fee
13    AVI SYSTEMS, INC                         $595.00    Lamp replacement
14    BARKER LEMAR ENGINEERING CONSULTANTS $31,422.52     Engineering fees&amp; cell development cost.
15    BOESEN THE FLORIST                       $107.49    Flowers
16    BONDURANT DEVELOPMENT, INC.              $500.00    MWA grant
17    BOYER PETROLEUM COMPANY                $5,657.98    Petroleum products
18    BRICK GENTRY P.C.                      $5,567.50    Legal expense
19    BROTHERS CONSTRUCTION LTD.             $1,465.32    Gate repair &amp; pipe installation
20    BUREAU OF NATIONAL AFFAIRS               $560.00    Environmental software
21    C &amp; C REALTY L.L.C.                    $5,717.68    Yard bag delivery &amp; storage
22    CAMP TOWNSHIP FIRE DEPT.               $7,791.96    Voluntary host fees
23    CAPITAL CITY EQUIPMENT CO.               $809.16    Parts
24    CAPITAL SANITARY SUPPLY CO INC           $528.99    Supplies
25    CAPITOL CITY HEATING AND COOLING      $11,104.56    Phase 1 post closure expense
26    CAROLINA SOFTWARE                      $1,385.31    Software maintenance
27    CARON COMPACTOR COMPANY               $35,713.00    Equipment track pads
28    CARPENTER UNIFORM CO.                    $351.18    Uniforms
29    CERTIFIED POWER, INC                     $357.09    Cylinder repair
30    CHRISTIAN PRINTERS INC.                  $797.00    Public information
31    CHRISTINA ANDERSON                     $3,492.60    Customer refund
32    CINTAS FIRST AID &amp; SAFETY                $228.10    Health &amp; safety expense
33    CITY GARDENS, INC                      $2,478.00    Site maintenance
34    CITY OF BONDURANT                        $459.35    MWA grant &amp; utilities
35    CITY OF DES MOINES                   $105,398.97    Leachate processing &amp; lease expense
36    CITY OF PERRY WPCF                     $1,822.89    Leachate processing
37    CLEAN HARBORS ENV. SERVICE INC         $8,391.12    Hazardous waste disposal
38    CONSTRUCTION AGGREGATE PRODUCTS        $7,889.19    Parts
39    CONTEMPORARY CATERING INC.               $564.30    Meeting expenses
40    CRAWFORD JOHNSON &amp; NORTHCOTT           $4,000.00    Consulting fee
41    CROSS DILLON TIRE, INC.                $3,811.95    Tire repair
42    CRYSTAL CLEAR WATER CO.                  $108.40    Water
43    DAN&#39;S OVERHEAD DOORS                     $574.12    Door repair
44    DAVIS GLASSWORX                          $450.00    Repair back glass
45    DENMAN &amp; COMPANY, L.L.P.              $10,000.00    Financial audit
46    DES MOINES MOBILE WASH, INC              $999.60    Preventative maintenance
47    DES MOINES PARK &amp; RECREATION             $100.00    Event recycling deposit
48    DES MOINES RADIO GROUP                   $629.50    Public information
49    DES MOINES REGISTER                      $728.11    Public information
50    DES MOINES STEEL CO.                     $178.00    Parts
51    DES MOINES WATER WORKS                 $4,001.59    Human resources fee &amp; utilities
52    DIAM PEST CONTROL                        $155.00    Pest control
53    ED M. FELD EQUIPMENT CO, INC              $70.00    Hazmat inspection
54    ELDER CORPORATION                    $269,535.89    Metro Compost Center pad
55    EMSL ANALYTICAL, INC                     $945.00    Asbestos testing
56    FERRELLGAS                               $512.76    Propane
Travel expense, meeting expenses, fuel, carwash, supplies, event recycling
57    FIRST BANKCARD                          $4,339.79   bags, registration, Green Run awards, tire repair
58    FLYNN WRIGHT                           $36,478.19   Public information
59    FRANKLIN COVEY CO.                      $1,012.62   Supplies
60    FREEMAN DECORATING COMPANY               $140.00    Table &amp; chair rental
61    FRESH BREWED COFFEE SERVICE              $166.00    Supplies
62    G &amp; L CLOTHING                           $150.45    Green Run shirts
63    GE WATTIER                                 $98.76   Consulting fee
64    GREAT CATERERS OF IOWA                  $1,137.50   Green Run food
65    GREENER ALTERNATIVES LANE                $225.00    Mowing
66    GREENWOOD ELEMENTARY PTA                $1,000.00   MWA grant
67    GRESHAM, SMITH AND PARTNERS             $3,800.00   Consulting fee
68    GRP &amp; ASSOCIATES                         $735.00    Medical waste disposal
Vendor              Amount                                    Services Provided
69 HALLETT MATERIALS                       $253.15    Tipping floor sand
70 HALVORSON TRANE BUILDING SOLUTIONS        $96.43   Humidity sensor
71 HARDIN COUNTY SOLID WASTE COMM.           $50.00   Fire system inspection
72 HARLAND ACE HARDWARE                      $21.99   Dust mask
73 HAWKEYE TRUCK EQUIPMENT                 $285.00    Back up camera system
74 HDR ENGINEERING, INC.                  $6,380.44   Engineering expense
75 HEARTLAND CO-OP                       $64,619.01   Fuel
76 HEAVY HIGHWAY FRINGE BENEFIT ADMIN.     $630.00    Insurance premium
77 HERALD-INDEX                              $70.00   Public information
78 HISTORIC EAST VILLAGE                   $500.00    Sponsorship
79 HYDRO KLEAN                            $1,262.63   Flush out wet well
80 IKON SHARED SERVICE CENTER              $470.26    Copy charges
81 ILLOWA COMMUNICATIONS                  $1,067.19   Radio installation
82 IMWCA                                 $17,573.00   Workman&#39;s compensation premium
83 INLAND TRUCK PARTS CO.                 $3,522.21   Parts
84 IOWA CONSERVATION EDUCATION CO.           $25.00   Membership
85 IOWA FIRE EQUIPMENT COMPANY             $464.75    Fire extinguisher &amp; supplies
86 IOWA LABORERS&#39; DISTRICT COUNCIL       $26,295.90   Insurance premium
87 IOWA OIL FILTER RECYCLING CO.           $465.00    Recycling fee
88 IOWA PRESS CLIPPING BUREAU              $320.35    Public information
89 IOWA TELECOM                            $167.18    Telephone expense
90 IOWA WORKFORCE DEVELOPMENT             $1,360.00   Unemployment fee
91 IOWA-DES MOINES SUPPLY                  $207.77    Supplies
92 IPERS                                 $23,618.75   Employer&#39;s share of IPERS
93 JACQUELINE WILL                           $74.00   Travel expense
94 JASON&#39;S DELI                            $234.70    Meeting expenses
95 JETCO, INC                             $1,415.40   Well maintenance repair
96 JK WELLHEADS                            $465.00    Wellhead
97 JOSIE LEHMAN                              $31.00   Travel expense
98 JUDI MENDENHALL                           $86.66   Travel expense
99 KABEL BUSINESS SERVICES               $10,918.91   Employee benefit expense &amp; service fees
100 KAL SERVICES, INC.                     $739.06    Yard bag delivery
101 KCCI-TV8                               $525.00    Public information
102 KECK PARKING                          $1,484.00   Parking stalls
103 KEEP IOWA BEAUTIFUL                   $4,000.00   Assessment survey
104 KENWORTH MID-IOWA INC.                $4,229.02   Parts
105 KEYSTONE LABORATORIES, INC.              $41.60   Environmental testing
106 LAB SAFETY SUPPLY, INC.                $869.15    Dangerous place cards, drum plug kit
107 LARRY&#39;S WINDOW SERVICE, INC.          $1,957.60   Janitorial expense
108 LAVA ROW                              $2,134.37   Social media contract
109 LAWSON PRODUCTS, INC                  $2,871.33   Supplies
110 LIGHTEDGE SOLUTIONS, INC              $5,623.93   Phone expense
111 LOWE&#39;S COMPANIES, INC.                   $99.26   Supplies
112 MANAGEMENT PROFESSIONALS              $1,250.00   Management fee
113 MARKETPLACE EVENTS                    $1,666.67   Exhibit space
114 MARTIN MARIETTA MATERIALS            $32,834.03   Road rock
115 MARY GILLASPEY                        $1,068.13   Travel expense
116 MASTERMAN&#39;S                              $78.09   Supplies
117 MCKLVEEN LUMBER COMPANY                $114.18    Parts
118 MENARDS                                  $89.15   Supplies
119 MICHAEL FAIRCHILD                      $129.56    Travel expense
120 MIDAMERICAN ENERGY                    $6,399.38   Utilities
121 MID-CONTINENT SAFETY LLC              $1,168.77   Uniforms
122 MIDLAND POWER COOPERATIVE              $187.62    Utilities
123 MIDWEST CURB GRINDING                  $337.00    Curb repair
124 MIDWEST OFFICE TECHNOLOGY, INC         $882.33    Monthly maintenance &amp; copy charges
125 MINNESOTA GLOVE &amp; SAFETY, INC          $466.67    Uniforms
126 MISSISSIPPI VALLEY PUMP, INC           $317.00    Well pump repair
127 MORGAN OAKS LLC                        $250.00    Dumpster fee
128 MOTOR PARTS WAREHOUSE, INC             $104.90    Parts
129 MR. BILL LEEHART                         $95.35   Windshield repair
130 MRS. DOLORES SIMPSON                     $40.00   Memorial
131 MUNICIPAL INSURANCE SERVICES          $3,434.00   Insurance premium
132 NAPA AUTO PARTS                        $468.85    Parts
133 NCP, INC                              $2,375.00   Consulting services
134 NEXTEL COMMUNICATIONS                  $148.64    Phone expense
135 O&#39;HALLORAN INTERNATIONAL, INC.         $803.02    Parts
136 PAMIDA                                   $15.35   Supplies
137 PANERA BREAD OF IOWA                   $118.88    Meeting expenses
Vendor            Amount                                      Services Provided
138   PELLA COMMUNITY SCHOOLS             $1,773.66   Customer refund
139   PETERSON PACIFIC CORP                 $283.05   Parts
140   PETTY CASH                            $117.29   Meeting expenses, postage, supplies
141   PIGOTT, INC./OFFICE PAVILION        $1,152.48   Office chairs
142   PRAIRIE CITY / MONROE SCHOOL       $15,583.92   Voluntary host fees
143   PRAIRIE INET                          $390.00   Utilities
144   PRAXAIR DISTRIBUTION INC.              $77.00   Supplies
145   PREMIER ELECTRIC                      $862.38   Install emergency lighting
146   PREMIER MECHANICAL SERVICS          $1,036.08   Repair IT unit
147   PRISTINE LINEN                         $71.70   Floor mats
148   QED ENVIRONMENTAL SYSTEMS, INC      $3,976.65   Phase 1 post closure expense
149   QUICK FUEL                          $1,253.20   Fuel
150   QUICK OIL CO.                       $6,231.51   Fuel
151   QUILL CORPORATION                     $394.43   Supplies
152   R&amp;R REALTY GROUP                    $3,233.23   Management fee &amp; building maintenance
153   RECYCLEME IOWA                      $2,500.00   Recycling fee
154   RED WING SHOE STORE                   $397.20   Uniforms
155   ROTARY CLUB OF EAST POLK COUNTY       $150.00   Membership
156   ROXANNE WILKEN                        $123.00   Travel expense
157   RSM MCGLADREY, INC.                 $9,503.80   Consulting fees
158   RYAN INCORPORATED CENTRAL         $478,049.50   Cell 2B development cost
159   SCALE SOURCE                          $435.00   Scale inspection
160   SCOTT VAN KEPPEL, LLC                 $619.00   Parts
161   SENECA COMPANIES                       $11.17   Nozzle
162   SEPTIC PUMPING SERVICE                $250.00   Septic pumping
163   SHAW ENVIRONMENTAL, INC             $2,748.76   Environmental consulting
164   SHERWIN-WILLIAMS CO.                  $386.05   Supplies
165   SOCIAL SECURITY ADMINISTRATION     $23,783.24   Employer&#39;s share of FICA
166   SOUTHEAST POLK BOOSTER CLUB           $500.00   Event cleanup
167   SOUTHEAST POLK COMMUNITY SCHOOL    $15,583.92   Voluntary host fees
168   SOUTHEAST POLK HIGH SCHOOL            $256.32   Green Run shuttle
169   SPORTS PLUS                           $499.40   Green Run shirts
170   STAPLES BUSINESS ADVANTAGE             $39.89   Supplies
171   STEW HANSEN&#39;S DODGE CITY, INC          $58.36   Repair tail light
172   STOREY-KENWORTHY CO.                $1,613.29   Supplies
173   STROH CORPORATION                     $940.17   Repair air conditioning
174   SULLY TRANSPORT, INC.              $17,600.00   Leachate hauling
175   SWANA                                 $181.00   Membership
176   SYSTEM WORKS                       $10,944.00   Retro commissioning
177   TEST AMERICA LABORATORIES, INC     $11,146.34   Phase 1 post closure, environmental testing
178   THE BUSINESS LETTER, INC.             $119.25   Labels
179   THE DUERSON CORPORATION               $721.01   Furnish &amp; install HVAC system
180   THE GROWING CONCERN                   $385.00   Site maintenance
181   THE HANSEN COMPANY, INC.           $95,854.00   Maintenance Building addition
182   THOMPSON PUBLISHING GROUP             $428.50   Subscription
183   TRANS UNION LLC                        $90.00   Credit report
184   TREASURER STATE OF IOWA               $948.43   Sales tax
185   TRILIX GROUP                           $42.12   Domain name charge
186   TRU GREEN CHEMLAWN                     $93.60   Aeration &amp; fall fertilization
187   U.S. COFFEE &amp; TEA COMPANY              $84.75   Supplies
188   UNITED PARCEL SERVICE                 $154.33   Shipping
189   UNITED STATES POSTAL SERVICE        $2,200.00   Postage
190   UNUM LIFE INSURANCE COMPANY            $19.72   Insurance premium
191   URBANDALE PUBLIC WORKS DEPT.       $17,859.60   Yard waste collection expense
192   USA STAFFING, INC.                  $1,625.72   Temporary labor
193   VAN WALL EQUIPMENT                    $983.04   Bale spear
194   VANTAGEPOINT TRANSFER AGENTS        $8,728.81   Employer&#39;s share deferred compensation
195   VERIZON WIRELESS                       $60.07   Wireless internet
196   WASTE CONNECTIONS, INC.               $186.91   Waste disposal
197   WASTE MANAGEMENT OF IOWA          $227,269.13   Curbside recycling collection, yard waste collection expense, &amp; recycling fee.
198   WELLS FARGO BANK                      $255.00   Uniforms
199   WILKINS, ROY                          $100.00   Tool allowance
200   XENIA RURAL WATER DISTRICT             $48.00   Utilities
201   ZIEGLER, INC.                     $504,725.61   CAT D7E Dozer, &amp; parts.
Metro Waste Authority Board
CONSENT AGENDA ITEM 8
Engineer’s Design Proposal for Master Development Plan at Metro Park West (MPW) Landfill
The Master Development Plan will identify future cell development design that optimizes site
utilization and landfill practices for the MPW Landfill as it provides for the disposal of waste for the
next twenty-five plus years.
HDR has provided a proposal based upon MWA’s requirements as identified in discussions over
the last few months. The Proposal includes numerous tasks that total $195,347. A detailed
summary of the proposal costs is included in attachment A.
 Optimize the phased development of the Metro Park West Landfill.
    Identify future capital improvement needs.
    Identify the opportunities and challenges in the development of the Metro Park West
    Develop design details consistent with current IDNR regulations and similar to those utilized
at Metro Park East landfill.
The Proposal is similar though significantly smaller is scope to one performed in 2004-2005 for
Metro Park East for approximately $900,000.
The current phased development plan is a carry-over from the previous owner’s design constraints.
It is inefficient, and not up to MWA’s environmental requirements.
As the landfill continues to expand it is important to consider and plan for future support facilities to
provide for optimum development. In addition to landfill disposal capacity, the Plan will address
leachate storage facilities, potential methane facilities, soil borrow areas, surface water controls,
HDR has extensive experience in landfill development and design. They provided the master
development plan for the MPE Landfill and have designed other MWA facilities including the Phase
2 Disposal Area,Phase 1b Disposal Area and the Metro Transfer Station Rehabilitation.
Staff recommends that the Board accept the proposal from HDR for $195,347.
The funds are available in Cell Development Reserves.
Attachment A – HDR Proposal Cost Summary
Jeff Dworek, Director of Operations      Phone: 333-4445
DRAFT                              Subject to Negotiations                          DRAFT
METRO PARK WEST LANDFILL ENGINEERING SERVICES
PROJECT SCOPE OF SERVICES
PROJECT STATEMENT AND OBJECTIVE
The purpose of this scope is to describe the objectives, activities, deliverables, key
assumptions, and approach that HDR will utilize in carrying out the services requested by
the Metro Waste Authority (MWA) for the Metro Park West (MPW) Landfill. The
Scope of Services has been established by Task Series.
The following are the Task Series described in detail in the Scope of Services section.
The key Task Series are as follows:
Task 100 – Program Management and Meetings
Task 200 – Overall Site Master Plan
Task 300 – Landfill Site Specific Master Plan
Task 400 – Cell Design and Bidding Assistance
Task 500 – Permit Modifications
Metro Park West Landfill, formerly known as the North Dallas Sanitary Landfill, is
located approximately five miles west-northwest of Perry, Iowa. MWA took over the
operation of this landfill on April 20, 2009.
The site straddles the line between Greene and Boone Counties and abuts the northern
Dallas County Line. The permitted disposal area occupies a total of 30 acres on total
property of approximately 140 acres in area. The facility began accepting municipal
waste for disposal in 1969, received Permit No. 8-SDP-3-84P in 1984, and has been
operating under that permit since that time while obtaining permit renewals every three
years. MPW Landfill currently serves the following communities: Dawson, Linden,
Minburn, Perry, Redfield, Waukee, and Unincorporated Dallas County; as well as the
City of Jefferson in Greene County.
The site supports several solid waste management operations, including solid waste
disposal, construction and demolition debris disposal, and other solid waste functions.
As part of MWA’s mission of working towards a quality environment through cost-
effective waste reduction and removal solutions, MWA is seeking to prepare an overall
and site specific Site Master Plan and will undertake several critical evaluations to
optimize site utilization and maintain a state of the art solid waste management system.
DRAFT                               Subject to Negotiations                            DRAFT
What is needed at this time is an overall plan to consolidate all of the required, planned
and scheduled improvements at the site and to incorporate prior design/construction
The Site Master Plan will consolidate information that is available from previous studies
and will include supplemental information establishing long-term management plans for
the site. This plan will include future program expansion. This plan will describe short-
term activities and key site improvements. The final Site Master Plan will be an asset for
use in answering questions on site utilization, preparing and identifying capital
improvement needs, providing guidelines for orderly expansion, and assisting with future
permit requirements. Once the plan is complete HDR will assist MWA in the design of
the next cell and in submittal of the permit application associated with the design of the
In identifying HDR’s approach, we have organized each Task to include an identification
of key understandings, issues affecting each activity, and an outline of the overall
approach to addressing these issues. The consolidation of each of these activities will
result in the final Master Plan and Cell design.
This Scope of Services consists of a detailed breakdown of each task series and includes
additional items associated with various elements of each task. These tasks were
prepared based upon our meetings with MWA personnel, a site visit and our
understanding of MWA’s goals and objectives. For each major deliverable MWA will
receive a draft and final copy of all documents. Final copies will be furnished in hard
copy as well as electronic format. The following Task Series is organized to provide an
orderly and efficient process, resulting in a Site Master Plan and Cell design (to guide the
future growth and construction at the MPW site).
TASK SERIES 100 – Program Management and Meetings
Throughout the execution of the various tasks described in this Scope of Services HDR
will support the task specific activities by coordination of task and team members,
meetings, communication, reporting, and quality controls. This task series has been
established in recognition that these activities transcend the individual tasks, are required
for effective project execution, may require flexibility in timing, extent and response to
project needs, and can not always be precisely predicted or assigned to an individual
DRAFT                             Subject to Negotiations                        DRAFT
Objective:      Conduct communications between MWA and HDR; plan, organize, and
monitor project team activities; attend meetings as requested; and prepare and update
project schedules. Provide support and assistance to MWA in communicating the key
attributes of the project to MWA board officials.
HDR Activities:
101 - Overall Coordination
 Identify key personnel and their roles.
 Resource management and allocation based on project schedules and activities.
 Production coordination.
 Prepare and update overall project schedules.
 Coordination of activities affecting HDR’s services.
 Develop guidance documents for HDR personnel to define key project objectives,
activities, constraints, guidelines and procedures for project execution.
102 - Meetings and Liaison
 MWA liaison and electronic communications.
 Telephone conversations.
 Meetings and conferences with MWA and others as directed by MWA. The
general types of meetings anticipated include the following:
o Meetings and Progress Reviews - MWA
Brainstorming, Data Review, and Decision Making
Report Review and Evaluations
o Meetings and Reviews with Others e. g., IDNR
103 - Prepare Cost Opinions and Cost Forecasts
 Develop cost opinions and forecasts based on landfill project development
 Prepare cost estimate for construction of the next cell.
104 - Quality Audits
 Schedule audits of the Projects to confirm compliance with scope and the project
Meetings/Travel:    Travel and meetings for five (5) months in Des Moines or Omaha.
Once a month meeting will be held with MWA to review project status reports.
Task Deliverables: Project schedule and schedule updates, all project documentation,
attendance and presentations at meetings with meeting minutes, cost opinions, and
Key Understandings and Assumptions: HDR’s Project Manager will be responsible
for coordinating management and production activities. All activities covered by this
scope will be completed in approximately five (5) months from Notice to Proceed.
Meetings and project management associated with the Cell design are included in Task
An average of one meeting per month will be held, with 1.5 persons (on average) from
HDR in attendance.
Information and Services Provided by Others:
Meeting schedules are to be established by MWA and HDR. MWA is to provide all
available technical information and response to questions posed by HDR in a timely manner.
MWA will provide meeting locations for all meetings in Des Moines.
Task Series 200 – Overall Site Master Plan
The Overall Site Master Plan will be developed to address the key issues involving land
uses, facility and site development (current and future). The Overall Site Master Plan
will include various site plans identifying the use and development of the site.
Objective: To utilize information that exists or is compiled by MWA to prepare an
Overall Site Master Plan. This Master Plan will be utilized as a communications tool,
usable document, and an aide in decision-making related to future site use. The goal of
the Overall Site Master Plan Task is to present a strategy for ultimate development of the
MPW site that reflects MWA needs, and space allocation for development.
201 – Site Conditions and Historic Data
 Compile/Summarize existing technical information/reports related to site physical
conditions and future development of the site:
o Geology and Physiography
o Hydrogeology and Groundwater
o Site Locational Criteria (Subtitle D/IDNR) - restrictions
o Ecological and Cultural Resources (if available) - restrictions
202 – Supplemental Assessments
 Identify Drainage Needs. Identify current and future storm water
management/storage requirements and identify candidate areas for storage.
 Soil Needs. Based on landfill site expansion options and site hydrogeological
information identify borrow area size or soil required for development of the site
to the maximum extent possible as a landfill. Task Series 300 will consider
overall soil balances.
 Identify site buffers and setbacks for incorporation and incorporate this
information with other space allocation planning, below.
 Identify general landscape and buffering concepts for future refinement.
DRAFT                             Subject to Negotiations                         DRAFT
203 – Facility Space Allocation Plan – Site Master Plan
 Identify space allocation requirements for landfilling as well as ancillary
provisions for environmental compliance (e.g. storm water and leachate
management, soil stockpiles and borrow areas, and possibly landfill gas controls)
 Work with MWA to identify and summarize issues and options for space
allocation. HDR would prepare and meet with MWA to discuss alternate plans
for refinement and selection.
 Compile an overall Site Plan/Diagram reflecting the basic site requirements and
identify space allocation provisions for future needs. The Site Plan/diagram will
include screening, buffers, and plantings areas to the extent appropriate.
204 – Borrow Area Conceptual Design
 Prepare preliminary plan of sequencing and grading activities will be developed
to identify staged development of the borrow area corresponding to stages of cell
development. Soil storage options will be identified with goals of minimizing
stockpiling of material and avoiding conflicts with landfill operations, planned
site expansion, or causing drainage and surface runoff problems.
 Grading plans will identify preliminary contours associated with each phase of
grading and will address access general haul road locations and storm water
drainage patterns associated with each stage of development.
Meetings/Travel:      Included in Task Series 100.
Task Deliverables:
 Site Use Concept/System Definition
 Preliminary Site development and sequence graphic and general schedule of
 Soil Balance information.
 Borrow area development plan and grading sheets.
 Draft and Final Overall Site Master Plan
Key Understandings and Assumptions:
 Efforts in this task will focus initially on compiling and summarizing information
and organizing information in a manner consistent with the preparation of a
Overall Site Master Plan.
 System concepts will be general in nature to allow MWA flexibility in the final,
long-term use and development of the Site.
 For fee estimating purposes it was assumed that up to five borrow area grading
plans would be developed for the conceptual design of the borrow area.
 Deliverables will be in paper and electronic (PDF) format.
 MWA will select a final system concept for further plan development in Task
 MWA to provide copies of available historic data.
DRAFT                               Subject to Negotiations                          DRAFT
Task Series 300 – Landfill Site Specific Master Plan
The Landfill Site Specific Master Plan incorporates decisions from prior tasks. A key
objective of this plan is to develop drawing and technical information that will be
sufficient for inclusion in a permit modification and to obtain IDNR approval.
Future development related to the expansion of the fill area/site will consider overall soil
balances and soil borrow sources. Soil storage areas need to be thoughtfully planned so
that stockpiled material does not conflict with landfill operations, planned site expansion,
or cause drainage and surface runoff problems.
Objective: To utilize information compiled in prior tasks and work with MWA to
prepare a Landfill Site Specific Master Plan for the MPW site. To create a Landfill Site
Specific Master Plan that is a management and permitting tool over the next 10 to 20
years and contains detailed information on design adequacy (e.g. drainage and leachate
handling), cell configuration, expansion plans and approaches to construction and
301 – System Definition Refinement
Subtask 301.1 Hydrologic Monitoring and Controls
 Summarize hydro-geological information; monitoring systems/well
configurations; and hydrologic monitoring system plan.
 Identify any special design or monitoring systems (e.g., groundwater controls)
associated with construction and how such systems will be constructed or
Subtask 301.2 Storm Water Management Plan
 Define overall drainage and management strategy, on-site features including:
ditch sizing, culvert locations, location of terraces and let-down structures, ponds
and pumping and coordinate with other site features.
Subtask 301.3 Documentation of Adequacy
 The HDR Team will prepare detailed concept drawings, details and cross-
sections, and development drawings for future expansion of the existing landfill
area in accordance with [567] IAC 113. This will include refined top of liner and
final cover contour maps, liner details, storm water run-on and run-off control
structures in accordance with [567] IAC 113.26(1)f.
302 –Area Development Plan
 The development drawings will be prepared showing both existing and proposed
topography with contours at appropriate intervals for the future expansion of the
current landfill area. They will also illustrate groundwater drainage tiles, historic
soil boring locations, water well locations, drainage patterns, surface structures
and drainage terraces with associated let-down structures, silt control structures
and holding basins. The general configuration or arrangement for all cells/areas
will be illustrated, and typical plan views and cross-sections will be developed for
each cell/area or group of areas. The cell development plan will illustrate the
sequential development of cells/areas with respect to time.
 Proposed borrow areas will be identified and illustrated on the development
drawings and a soil balance will be provided for the future expansion of the
current landfill area.
 The internal roadway system configuration will show general haul roads for each
cell/area or groups of areas, and access to on-site facilities including the scale/
office facility. The configuration of these roadways will consider vehicular
traffic, and traffic flow patterns into, around and out of the site.
303 – Summary Report
 Prepare a summary report with an Executive Summary. The report will
incorporate items described in this and other task and will include the final
integration and refinement of approaches to develop the MPW expansion. The
Summary Report will include:
o Implementation strategy/key Actions
o Drawings and figures illustrating site development and
phasing/sequencing
o Summary of key information related to future expansion of the current
disposal area, including the following:
- Soil Balance
- Ground Water Monitoring/Management
o Appendices, which include:
- Calculations of Drainage Components
- Details (e.g. Erosion Control, Interim Drainage, Liner Terminations
and Transitions, Leachate Extraction, Roads, Terraces, Lift
Meetings/Travel:        Included in Task 100
 Hydraulic Monitoring and Control Summary
 Storm water management system definition
 Site plan, drawings and figures showing overall configuration
 Landfill area Development Plan
 Draft and Final Landfill Site Specific Master Plan Report
DRAFT                              Subject to Negotiations                         DRAFT
prepared in prior tasks and organizing and presenting information in a manner
consistent with the requirements of 567 [IAC] 113.
 Site plans will be based on a recompacted clay liner and the flexible membrane
liner (FML) (composite liner), and the leachate collection and extraction system
(drainage layer) required to meet current 567 [IAC] 113 design standards.
 Analysis will not include design calculations for liner and leachate collection
system adequacy/stability, hydraulic head on the liner, slope stability, seismic
analysis, settlement, etc. or details of critical structures.
 MWA will provide information on current operational practices which will
remain the same or that will be changed as a result of the landfill expansion.
 MWA will provide any available historic data on soil utilization, including soil
quantity associated with alternate daily covers. This data will be used to refine
overall soil needs and soil balances.
 MWA to provide historic hydro-geological information.
Task Series 400 –Cell Design and Bidding Assistance
The MWA’s MPW active fill area will reach practical landfilling limits in 2011/2012.
The system definition within the current MPW Landfill Permit is being updated in Tasks
100 through 400 above and will be the basis for design.
HDR will maximum re-use of the bid document from the MPE and other projects HDR
has undertaken for MWA. .
401 – Finalize Design Basis/Design Development
To make final decisions necessary to initiate the design activities. Compile/summarize
previous record documents, as necessary to define all major design interfaces.
 HDR will meet with the MWA to: confirm or identify other project requirements and
issues; and, update the project schedule and proposed deliverables. Technical areas
of discussion will include:
o Approach to defining cell construction phasing and limits of winter
o Methods of storm water controls during construction;
o Changes to environmental monitoring systems (e.g., groundwater control,
groundwater monitoring)
DRAFT                                Subject to Negotiations                             DRAFT
o Soil borrow source, soil handling, traffic, and soil stockpiling
o Structure of bids and any provisions to accommodate MWA funds
o Confirm or identify other project requirements.
 HDR will review past design documentation and identify changes and design
requirements for preparation of construction plans and specifications. MWA or their
construction quality assurance engineer will provide input and recommendations on
changes from lessons learned in past MPW construction.
 HDR will prepare Preliminary Engineer’s Opinion of Probable Construction Cost.
402 –Cell Expansion Design
Objective: To design a constructible lateral expansion of the active landfill area and
prepare construction documents suitable for bidding and construction.
HDR will prepare liner, in-cell leachate collection system and ancillary designs for the
new cell based on Master Plan changes, past designs and existing infrastructure. Overall
design will include the necessary details for:
o   grading, including existing and proposed contours,
o   clay liner and flexible membrane liner (FML) details,
o   leachate collection and removal system,
o   tie-ins to existing leachate collection and management system
o   groundwater control system and new pump station
o   ground water monitoring well relocation
o   storm water perimeter drainage routing
o   conceptual contours and construction details for the planned borrow area(s)
 The final design of the in-cell leachate system will include construction details and
drawings for the leachate collection lines, sumps, clean-out structures, and the
leachate drainage layer within the cell.
 HDR anticipates MWA will conduct subsequent field surveying immediately prior to
the construction tasks. This will be done to establish actual site conditions and soil
excavation quantities prior to start of construction.
 HDR will prepare and submit progress construction plans and specifications, contract
documents and opinions of cost for review by the MWA. HDR will utilize the
General Conditions most recently approved by MWA and prepare applicable
supplement conditions and construction contract documents. HDR will provide
design documents for MWA review at the 75%, and 90% design stages and will meet
with the MWA during each review to discuss these documents.
 HDR will prepare Updated Engineer’s Opinion of Probable Construction Cost to coincide
with 90% design documents.
403 – Final Contract Documents and Bidding Document Preparation
DRAFT                              Subject to Negotiations                        DRAFT
To prepare final Contract Documents (Bid Documents – Plans and Specifications) for a
constructible lateral expansion of the MPW facility.
 HDR will prepare final contract documents for all design elements identified by
 The final Contract Documents for the new cell area will include:
o Notice of Public Meeting
o Advertisement for Bids
o Instructions to Bidders
o Form of Proposal
o Bid, Performance, and Payment Bond Forms
o Notice of Award
o Form of Agreement with Contractor
o Notice to Proceed
o General Conditions (EJCDC documents)
o Supplemental Site Specific General Conditions
o Detailed Drawings and Specifications
404 – Bidding Assistance
Assist MWA with the activities associate with the solicitation of bids.
HDR will assist MWA in the solicitation and evaluation of bids for the construction of
the landfill expansion. HDR will use a lump sum and select unit costs in bidding the
project to minimize risk to all parties and to encourage competitive bidding. HDR
bidding assistance will include:
 Prepare official Notice of to Bidders.
 Reproduce and distribute construction drawings and project manuals to
prospective bidders.
 Arrange for and conduct a pre-bid conference at the site.
 Respond to bidders’ and suppliers’ questions and issue addenda as appropriate.
 Tabulate and provide technical evaluation of the bids. Bid tabulation and
evaluation data will be delivered in a letter format.
 Furnish up to 10 copies of the bid documents in paper format for use by the
MWA, CQA personnel and the select contractor.
 Furnish copies of the bidding drawings in electronic format for inclusion in the
Meetings/Travel:
Three meetings are anticipated with an average of 1.5 HDR personnel at each meeting.
One of these meetings will be for the pre-bid meeting.
 Meeting minutes including distribution to all meeting attendees;
DRAFT                                   Subject to Negotiations                     DRAFT
 Two (2) copies of all contract deliverables drawings and reports including, 75%,
90% and final design level plans and specifications;
 Electronic copies of final construction plans in AutoCAD (CADD) compatible
formats and specifications in MS Word format; and,
 HDR will also print bid documents. For fee estimating purposes HDR shall
furnish 20 sets of documents. If additional sets are required they shall be
furnished based on actual of printing, shipping and handling.
 Furnish copies of the bidding document in electronic format for inclusion in the
 Design documents will be based on HDR prepared MPE Phase II Cells A&amp; B design
documents to the maximum extent possible.
 HDR will use site sequence, liner grade, technology information and decisions
compiled in the Master Plan and Permit modification, in combination with
topographic information (site survey furnished by MWA) to identify all required
design drawings and specification.
 No geotechnical analysis of the cell area or borrow area are anticipated.
 MWA will obtain the site survey and geotechnical investigations necessary to
prepare design documents (Tasks 503).
 Design fee is based on a cell area of approximately 5 to 10 acres. HDR’s fee does
not include electrical or mechanical designs outside the cell area.
 HDR’s fee does not include design of buffers and landscaping
 Design fee does not include roadways, paving or other ancillary facilities outside
the cell area.
 It is assumed that the project will be let in one bid package with lump sum pricing
 Bidders will provide electronic media release for any AutoCAD type documents
furnished electronically to Bidders.
MWA will provide electronic copies of their current versions of any design drawings,
standard details or contract documents that they wish incorporated into the bidding
documents, if the HDR team does not already have these documents.
MWA will provide surveying and, to the extent necessary, geotechnical investigations
necessary for cell design.
MWA’s most current front-end documents will be furnished to HDR, unless HDR
already has these documents.
Task Series 500 – Permit Modifications
The MWA MPW site currently operates under a permit recently issued by the IDNR. As
part of the development of a long-term master plan for the site, changes to current permits
may be identified. This task will serve to identify permit or regulatory compliance
modifications and to undertake submittal of the design documents for IDNR approval
(permit modification) to construct.
Objective: Review and identify required permits modification, as they related to the
Master Plan. Prepare a submittal package to IDNR to request the permit modifications
necessary to allow subsequent cell construction.
501– IDNR Permit Review
 Review existing IDNR landfill permit conditions that relate to changes or
enhancements resulting from Master Planning activities.
 Identify to MWA possible area for future permit modifications.
 Permits Appendices that may require review include CQA Plan, DOPs, HMSP,
Site Development/Sequencing Plan, and Closure/Post-Closure Plan.
502 –Permit Modification
 HDR will prepare and if requested submit to IDNR the Task 400 design drawings
along with a request for approval to construct.
Meetings/Travel: None for review efforts. Additional meetings may be associated with
Additional Services, if requested.
 Summary Memoranda identifying possible permit modifications associated with
 Submittal package for transmittal to IDNR for Cell construction.
 This is not anticipated to be a comprehensive review, but rather an identification
of possible changes, based on a evaluation of the Master Plan changes versus
existing permit requirements.
 Permits requiring modifications will be prepared and submitted as an additional
service, if requested.
 MWA will provide electronic copies of their current versions of their permit
documents, if HDR is requested to modify these documents.
 MWA will provide copies of their current versions of their permit(s) that HDR
will require to undertake the basic review noted above.
HDR’s fee for the services described above, in Task Series 100 through 500 shall not
exceed the total of the following amounts without written approval from the MWA.
Compensation shall be on a per diem basis as defined below.
Task 100 – Program Management and Meetings                                  $
Task 200 – Overall Site Master Plan                                         $
Task 300 – Landfill Site Specific Master Plan                               $
Task 400 – Cell Design and Bidding Assistance                               $
Task 500 – Permit Modifications                                             $
TOTAL                       $
Compensation terms are defined as follows:
Per Diem shall mean an hourly rate equal to Payroll Cost times a multiplier of two-point-
three (2.3) to be paid as total compensation for each hour an employee works on the
project, plus Reimbursable Expense.
Payroll Cost shall mean salaries and wages, (basic and overtime) paid to all personnel
engaged directly on the Project, plus the cost of customary and statutory benefits
including, but not limited to, social security contributions, unemployment, excise and
payroll taxes, worker’s compensation, health and retirement benefits, sick leave, and
vacation and holiday pay applicable thereto. For this Agreement, the amount of
customary and statutory benefits of all personnel will be considered equal to thirty-five
percent (35%) of salaries and wages.
Reimbursable Expense shall mean the actual expenses incurred directly or indirectly in
connection with the Project for transportation travel, subconsultants, subcontractors,
computer usage, telephone, telex, shipping and express, and other incurred expense.
ENGINEER will add five percent (5%) to invoices received by ENGINEER from
subconsultants and subcontractors to cover supervision, administrative, and insurance
The amount of any sales tax, excise tax, value added tax (VAT), or gross receipts tax that
may be imposed on this Agreement shall be added to the ENGINEER’S compensation as
This scope of services anticipates that HDR will provide Additional Services, if
requested by MWA. These Additional Services are not part of the Basic Services fee
DRAFT                            Subject to Negotiations                       DRAFT
(compensation). A refined scope and compensation structure would be provided to
initiate the Additional Services.
MASTER PLAN FOR METRO WASTE AUTHORITY (MWA)
METRO PARK WEST (MPW) LANDFILL
ENGINEERING FEE ESTIMATE
Hours           Totals        Total     TOTAL
Labor $$$     Expense$     $$$
Task 100 - Program Management and Meetings
Personnel and Role Identification                                                                                    4           $901         $15    $916
Resource Management and Allocation                                                                                   4           $901         $25    $926
Production Coordination                                                                                             16         $3,604         $59   $3,663
Prepare and Update Overall Project Schedules                                                                         6         $1,352         $32   $1,384
HDR Team Activities Coordination                                                                                     4           $901         $25    $926
Develop HDR Project Guide/Guidance Documents                                                                        12         $1,019         $54   $1,073
MWA Liaison and Electronic Communications                                                                            6         $1,352         $32   $1,384
Telephone Communications (In Tasks)                                                                                  0             $0          $0     $0
Meetings with MWA and Others (including Meeting Minutes) (1.5 person/month - 5 months)
MWA Meetings and Progress Reviews                                                                              54        $11,704        $850   $12,554
Meetings and Reviews - Others                                                                                  10         $2,253        $177    $2,430
Develop Cost Opinions and Forecasts                                                                                 16         $2,352         $59   $2,411
Prepare Cost Estimate for Construction of Next Cell                                                                  0             $0          $0     $0
Conduct Quality Audits                                                                                               0          $855          $35    $890
Subtotal Task 100     132             $27,193      $1,363   $28,556
Task 200 - Overall Site Master Plan
Compile/Summarize previous technical memorandums/reports for site physical conditions
Geology and Physiography                                                                                       12         $1,336         $64   $1,400
Hydrogeology and Groundwater                                                                                    8           $895         $50    $945
Site Locational Criteria (Subtitle D/IDNR)                                                                      2           $292         $17    $310
Ecological and Cultural Resources                                                                               3           $335         $31    $366
Others                                                                                                          9         $1,243         $73   $1,317
Drainage Needs                                                                                                      20         $2,995         $94   $3,089
Soil Needs                                                                                                           4           $639         $25    $663
Identify and Incorporate Buffers and Setbacks                                                                        5           $666         $59    $724
Identify General Landscape and Buffering Concepts                                                                    0             $0          $0     $0
203 – Facility Space Allocation Plan
Identify Space Allocation Requirements for Landfilling/Anicillary Provisions for Compliance                          6           $977         $42   $1,019
Work with MWA to Identify/Summarize Issues and Options for Space Allocation                                          2           $451          $7    $458
Compile Overall Site Plan/Diagram                                                                                    8         $1,025         $70   $1,094
Prepare Preliminary Plan of Sequencing of Grading Activities                                                         40        $6,119        $208    $6,327
identify Prelim Contours/Access Rd Locations/Storm Water Drainage Patterns on Grading Plans                         100       $12,996        $410   $13,406
Subtotal Task 200     219             $29,968      $1,150             $31,118
Task 300 - Landfill Site Specific Master Plan
Summarize Hydro-Geological Info., Monitoring Systems/Well Configs., Hydro. Monitoring Systems Plan                   9         $1,130         $43   $1,173
Identify Special Design or Monitoring Assoc. with Construction (No Design/Analysis)                                  3           $449         $11    $460
Summary Memorandum                                                                                                   5           $616         $59    $674
Define Overall Drainage and Management Strategy (Ditches, Culverts, Ponds, Pumping, etc.)                           34         $5,403        $166   $5,569
Summary Memorandum                                                                                                  15         $2,096         $76   $2,172
Prepare Detailed Concept Drawings                                                                                   44         $6,703        $283   $6,986
Prepare drawings of liners and cap grades                                                                           28         $4,060        $144   $4,203
Prepare plans for stormwater run-on/run-off control structures                                                      32         $4,421        $138   $4,559
302 – Area Development Plan
Prepare Development Drawings
Existing and Proposed Contours                                                                                   4           $441         $25    $465
Drainage Patterns, GW Drain Tiles, Water Well , Surface Drainage Structures, etc.                                8         $1,079         $50   $1,129
General Configuration/Arrangement for all Cells                                                                  8         $1,210         $70   $1,280
Typical Plan Views and Cross Sections for Each Cell Area                                                        19         $2,505        $120   $2,625
Cell Development Illustration for Sequential Development Over Time                                              11         $1,656        $111   $1,767
Identify Proposed Borrow Areas and Soil Balance for Future Cells                                                     5           $765         $19    $783
Identify Internal Roadway System Configuration                                                                       8         $1,210         $40   $1,250
Prepare Summary Report with an Executive Summary
Implementation strategy/key Actions                                                                              9         $1,374         $73   $1,447
Drawings and figures illustrating construction and phasing/sequencing                                            5           $569         $39    $608
Summary of Key Information Related to Future Expansion                                                           8           $970        $150   $1,120
Calculations of Drainage Components                                                                             5          $744          $39    $782
Cross-Sections                                                                                                  3          $366          $31    $397
Details                                                                                                         3          $366          $31    $397
Subtotal Task 300     266             $38,134      $1,714   $39,848
MWA MPW Master Plan Cost Proposal                                                  1 of 2
Task 400 - Cell Design and Bidding Assistance
Mtg to Confirm or Identify Other Project Requirements/Issues and Update Schedule and Deliverables                   8         $1,203         $50    $1,252
Review Past Design Documentation and Identify Changes and Design Requirements                                                 $1,867         $68    $1,935
Prepare Preliminary Engineer’s Opinion of Probable Construction Cost                                                            $891         $27     $918
402 – Cell Expansion Design
Prepare Liner, In-Cell Leachate Collection System and Ancillary Designs for New Cell                               104       $14,386        $485   $14,870
Deveop Details and Drawings Specific to New Cell/Project                                                                     $15,421        $514   $15,936
Field Surveying by MWA, prior to Construction                                                                                     $0          $0      $0
Prepare/Submit Progress Constr Plans &amp; Specs, Contract Docs &amp; Opinions of Cost                                               $13,519        $707   $14,226
Prepare Updated Engineer’s Opinion of Probable Construction Cost                                                              $1,743         $46    $1,789
Prepare Final Contract Documents                                                                                   212       $30,405        $884   $31,290
404 –Bidding Assistance
Prepare Official Notice of to Bidders                                                                               3           $428         $11     $439
Reproduce and Distribute Construction Drawings and Project Manuals to Prospective Bidders                                     $2,067      $1,220    $3,287
Arrange for and Conduct a Pre-Bid Conference at the Site                                                                      $2,366        $194    $2,561
Respond to Bidders’ and Suppliers’ Questions and Issue Addenda as appropriate                                                 $1,610        $341    $1,950
Tabulate and Provide Technical Evaluation of the Bids                                                                           $451         $27     $478
Furnish up to 10 Copies of the Bid Documents                                                                                    $516        $769    $1,284
Furnish Copies of the Bidding Drawings in Electronic Format                                                                     $313         $61     $374
Subtotal Task 400     327             $87,186      $5,405   $92,591
Task 500 - Permit Modifcations
501 – IDNR Permit Review
Review Existing Permit                                                                                              4           $743         $35     $777
Identify Needed Modifications                                                                                       9         $1,384         $33    $1,417
502 – IDNR Landfill Permit Modification
Prepare and Submit (if requested) Design Drawings and Request for Approval to Construct                             7          $994          $46    $1,040
Subtotal Task 500      20              $3,120        $114    $3,234
Total       964         $185,601       $9,746     $195,347
MWA MPW Master Plan Cost Proposal                                                   2 of 2
CONSENT AGENDA ITEM 10
New Recycling Containers for Recycling Drop-off
Four vendors responded to the request to provide
58 recycling containers. Gregory Container is
recommended vendor with the low proposal of
$108,498.
Gregory        Wastequip         Holt           Galbreath
Container                       Equipment
(32) 8 yard front
$12,096         $32,160          $34,080         $32,480
(5) 10 yard roll
$12,500         $14,625          $16,350         $14,920
(16) 20 yard roll
$57,104         $58,912          $59,600         $60,080
(5) 40 yard roll
$23,500         $23,515          $24,250         $23,985
Warranty           N/A              N/A             N/A             N/A
Delivery       $3,298          $6,000          $9,688           $7,200
Total       $108,498         $135,212        $143,968         $138,665
Table 1: Summary of Proposal
In order to increase and improve recycling efforts at MWA facilities and at existing self-haul
locations across the metro area; MWA would like to purchase new containers.
The new containers will collect tires, wood, metal, and single stream recycling materials
(everything that you can put in a curbside cart) at the MWA facilities. Eight-yard front load
containers will be used for the single stream recycling containers at the self haul recycling
locations. 10 yard, 20 yard and 40 yard roll offs will be used for the remaining materials, and
the size of roll off will be based on the space allotment at the different locations.
Currently MWA rents containers for the recycling items at the MWA facilities, so by purchasing
the containers MWA will no longer need to pay the monthly rental fee. In addition, by
purchasing the containers, MWA can provide a self haul recycling program that will be
consistent in appearance and will be color coded to coordinate with the materials that are
being placed into each container.
Consent Agenda Item 10 (cont.)
A budgeted amount for the containers when the project started was $87,640 for an estimated
amount of 35 containers. After working with facility managers and community/business
contacts that have self-haul locations, it was found that more containers were going to be
needed (58) then what was originally estimated.
This is also an Environmental Management System (EMS) objective for MWA to achieve by
Gregory Container met the specifications requested, they were the lowest bid, and their
references had extremely positive remarks about their product and customer service.
Staff recommends that the Board accept the estimate from Gregory Container, for a total cost of
MWA received a SWAP grant for $68,000 from IDNR for the Recycling Drop Off program,
which includes a forgivable loan in the amount of $20,000 and a zero-interest loan in the
amount of $48,000. The remaining $40,498 is available in the Sinking Fund (Budget
FY10/11at $87,000).
Sara Kurovski, Operations Program Manager Phone: 333-4446
REGULAR AGENDA ITEM 11
Wheel Loader Proposal
Three vendors responded to the RFP for a wheel loader.
This unit is the scheduled replacement for a 2000 Volvo
L90C with 14,500 hours. Using MWA’s equipment
evaluation process, Scott Van Keppel is the
recommended vendor in the amount of $280,500. The
following table summarizes the proposals received.
Murphy        Scott
Tractor     VanKeppel
Deere        Volvo          Cat
644K         L110F         950H
Price            $259,955      $278,850     $284,655
N/C           N/C         N/C
($16,000)     ($15,000)    ($12,000)
Subtotal          $243,959      $263,850     $272,655
$10,000       $16,650     $12,032
w/Extended         $253,959      $280,500     $284,687
waste. The facility is now operating with two loaders to better handle the waste volume
and to increase customer service.
Vendor response was positive with three proposals received from five vendors on January
19. Road Machinery Supply and Rueter’s submitted a “No-bid”.
A 2000 Volvo L90C (currently a backup machine at the MTS) is offered for trade.
The $182,000 budgeted is for a smaller machine. We recently have changed our
specifications for a larger sized loader which provides increased efficiency and size to
better handle the waste volume at the transfer station.
Regular Agenda Item 11 (cont.)
The bids were reviewed in accordance with the previously approved point based
procedure to determine the most responsive bidder that can offer the greatest value,
warranty, and service. This review compares: conformity to bid specifications, machine job
performance, warranty provided, lowest bid price, parts and service provided, and
machine delivery.
Delivery date, specifications, and experience with bidder were the primary determining
factors in the evaluation.
The review committee consisted of the MTS working foreman, MPE working foreman, and
a mechanic/operator. The committee’s analysis is provided in attachment A.
Staff recommends that the Board accept the proposal from Scott Van Keppel, including
the Extended Coverage Contract for a total cost of $280,500.
The wheel loader is a budgeted item for FY10/11. It is over the budgeted amount of
$182,000. $100,000 in FY10/11 Sinking Fund expenditures will be delayed until next
budget year to free up funds for the amount over budget.
Attachment A – Bid Evaluation
Jeff Dworek, Director of Operations       Phone: 333-4445
Regular Agenda Item 11 - Wheel Loader
Machine Job
with Bidder
Maximum Points         60     60                                60          40          40           20          20       300
Murphy - John Deere 644k
Evaluator #1        54     54                                48          40          28           14          10       248
Evaluator #2        48     48                                36          40          32           16          2        222     238
Evaluator #3        51     48                                48          40          36           16          4        243
Scott VanKeppel - Volvo L110F
Evaluator #1        54     60                                54          36          36           18          18       276
Evaluator #2        54     60                                54          36          32           16          18       270     275
Evaluator #3        54     57                                57          38          36           19          18       279
Ziegler 950H
Evaluator #1        42     48                                42          32          36           18          16       234
Evaluator #2        42     42                                42          32          32           16          14       220     239
Evaluator #3        51     54                                51          36          36           19          16       263
wheel loader wda 2010 Bid Evaluation.xlsx Evaluation 11/10/2010
Metro Waste Authority - IT Disaster Recovery Upgrade
Estimated    Estimated    Estimated    Estimated    Estimated
Task                                        Description                                            Consulting   Consulting   Hardware     Software      Annual
Hours        Fees         Costs        Costs      Recurring
Phase I:     Networking Infrastructure High Availability Deployment
Task 1     Apply license upgrade to Security Plus bundle on existing ASA 5510                                                                 $     588
Task 2     Configuration review and configuration of 2nd ASA 5510 in HA                                                          $    2,597                $     492
Task 3     Reconfigure remote firewalls
Task 4     Configure Cisco 3750G switches in HA cluster in Central Office                                                        $    8,089
Task 5     Documentation
Estimated Total &gt;          10       $    1,700   $   10,686   $     588    $     492
Phase II:    Virtual Infrastructure Deployment
Task 1     Install and Configure VMware ESX Advanced server on (3) hosts                                                         $   21,664   $    3,262   $     913
Task 2     Create Windows 2003/2008 server template &quot;golden copies&quot;
Task 3     Install and Configure vCenter Management Server on physical host
Task 4     Configure SnapShots
Task 5     Optimize Virtual machines
Task 6     Prepare Individual VMs for migration (Server01THIN, Server02THIN, Server01EXCH)
Task 7     Prepare Individual VMs for migration (Server02SQL and Server02MWA)
Task 8     Configure backup of virtual infrastructure
Task 9     Documentation
Estimated Total &gt;            40       $    6,400   $   21,664   $    3,262   $     913
Phase III:   Storage Area Network (SAN) Upgrade
Task 1     Rack and Mount NetApp FAS2020 (12x300 SAS + 14x300Gb F/C) Storage Area Network                                        $   17,459                $    2,963
(SAN) Device into Cabinet
Task 2     Installation/Configuration of NFS and iSCSI protocol for host servers
Task 3     Connect Servers to SAN using onboard GE ports and verify Connectivity
Task 4     Installation/Configuration of Cisco Catalyst Gigabit Switch - Configure Storage VLAN
Task 5     Connect Servers to SAN via iSCSI/NFS using onboard GE ports and verify Connectivity
Task 6     Configure Arrays for SAN and Perform Server LUN Assignment
Task 7     Identification of Management Server / Installation of SAN Software / DataONTAP,
SnapMirror, SnapRestore, CIFS Software, etc.
Task 8     Configure Storage Processors(1) and Arrays for SAN and Perform Server LUN Assignment
Task 9     Move CIFS shares to new SAN
Task 10    Install and configure Snapmanager for Exchange + SMBR, SQL, Oracle, Vmware…
Task 11    Documentation
Estimated Total &gt;       50       $    7,500   $   17,459   $        -   $    2,963
Phase IV:    Domain Upgrade
Task 1     Build new 2003 or 2008 Domain Controllers (Total of two DC&#39;s)                                                         $    9,311
Task 2     Setup DNS/DHCP/WINS Services
Task 3     Setup Domain Replication, Sites and Subnets
Task 4     Upgrade domain from 2003 to 2008
Task 5     Decommission 2003 domain controllers
Estimated Total &gt;          40       $    6,400   $    9,311   $        -   $        -
Phase V:     Microsoft Exchange 2010 Upgrade
Task 1     Install &amp; Configure Windows 2008 &amp; patch                                                                              $    7,300
Task 2     Configure Active Directory for Exchange
Task 3     Layout data store document
Task 4     Layout data store and e-mail policy
Task 5     Install Exchange 2010 Standard Edition, Setup Message Store configuration, Folder
Hierarchy Design and Implementation, Install Patches and Security updates
Task 6     Implement Policys and procedure for message stores and E-mail addresses
Task 7     Configure SMTP connectors for external e-mail
Task 8     Configure firewall and test mail flow on server
Task 9     Configure Anti-Virus &amp; Backup (Assumes reuse of Backup Exec Exchange agent)
Task 10    Configure Anti-Spam service
Task 11    Test workstation functionality and interaction with the new mail server
Task 12    Configure certificate for OWA/OMA remote access                                                                                    $     345
Task 13    Migrate mailboxes
Task 14    Documentation
Estimated Total &gt;       50       $   8,000   $   7,300   $   345   $   -
ESTIMATED HARDWARE TOTAL &gt;          $   66,419
ESTIMATED SOFTWARE TOTAL &gt;         $    4,195
ESTIMATED ANNUAL RECURRING TOTAL &gt;         $    4,368
ESTIMATED FEES TOTAL &gt;        $   30,000
ESTIMATED PROJECT TOTAL &gt; $ 104,982
•   52% of small-medium size business owners
surveyed revealed they had no Disaster
Recovery Plan at all.
(Survey by Small Business Pipeline)
•   Nearly 50% of companies that lose their data
in a disaster never reopen, and 90% are out
of business within 2 years.
(Univ. of TX Center for Research on Information Systems)
•   93% of business that lost their data center
for 10 days went bankrupt within one year.
(National Archives &amp; Records Administration)
Business Continuity - Defined
•   Business Continuity = “Always-on
uninterrupted availability of business
systems and applications”
•   Business Continuity is about eliminating
downtime and identifying the right response
to the right situation.
Current “State of the Union”
•   Currently have strong recoverability of data
with snapshots of all critical data every 2
hours (RPO) Monday-Saturday and
replication to MPE once daily.
•   Have adequate redundancy in networked
storage (NetApp) and application delivery
(Citrix).
•   Have outsourced critical application
components associated with WasteWorks, E-
mail and Telephony system to mitigate risk.
•   Existing IT delivery model is based on
“physical” infrastructure resulting in extended
•   Much of the IT infrastructure is aged with
critical components beyond reasonable “end
Current Application Profile
Current RTO   Current RPO
Vendor                           Application              Platform                       Primary Server            (Hours)       (Hours)                                               Dependencies
Carolina Software, Inc    WasteWORKS                                Windows       SERVER01SQL, SERVER02SQL, SERVER01-03Thin     48-72           24        Server01mwa + Citrix + Scale Software to electronically feed WasteWORKS load data.
Microsoft                 Microsoft Dynamics 9.0                    Windows       SERVER01SQL, SERVER01-03Thin                  48-72           24        Citrix + SQL
Microsoft                 Microsoft FRX 6.7                         Windows       SERVER01SQL, SERVER01-03Thin                  48-72           24        Citrix + SQL + Dynamics
Microsoft                 Exchange 2003                             Windows       SERVER01EXCH, SERVER01-03Thin                 48-72           24        Internet Connection + Symantec Mail Security + Citrix(Outlook client) or OWA/OMA + Postini
LightEdge                 Telephony System                          Cisco         Hosted Externally                               4             24        WAN(Locally) or Internet(Remote)
Microsoft                 Microsoft Office 2007                     Windows       Server01-03Thin, T:\...                       48-72           24        Citrix + Local access machine
Flynn Wright              Website                                   Web Based     Hosted Externally                               24            24        Internet
Barker-Lemar              RLMS Client Application                   Windows       Server01-03Thin                               48-72           24        MS Access + T:\Public\Landfill
Barker-Lemar              Contact Management System(RSVP)           Windows       Server01-03Thin                               48-72           24        Citrix + Barker Lemar Database
Barker-Lemar              Landfill Manager                          Windows       Server01-03Thin                               48-72           24        Citrix + Barker Lemar Database
Barker-Lemar              RCC Management System                     Windows       Server01-03Thin                               48-72           24        Citrix + Access Database
Barker-Lemar              Payroll Management                        Windows       Server01-03Thin                               48-72           24        Citrix + Access Database
Barker-Lemar              Compliance Calendar                       Windows       N/A                                            72+            24        Local Client
Adobe                     Adobe Professional (In Design)            Windows       Server01-03Thin                               48-72           24        Citrix
Tab                       Smeadsoft RMS for Government              Windows       Server01-03Thin                               48-72           24        SQL + T:\
Intelex Technologies, Inc. Intelex Environmental                    Web Based     Hosted Externally                               24            24        Internet
N/A                       Education Tracking                        Windows       Local application                             48-72           24        MS Access + T:\Public
Federal Social Security   AccuWage 2008                             Windows       Server01-03Thin                               48-72           24        Citrix + Microsoft Dynamics
SAP                       Crystal Reports(Xcelsious)                Windows       Server01-03Thin                               48-72           24        Citrix + SQL
First American Bank       Online Cash Management                    Web Based     N/A                                             24            0         Internet Connection + Keyfob token
First American Bank       Remote Deposit                            Windows       N/A                                             24            0         Internet Connection + Local USB Scanner + Local application install + Keyfob token
ESRI                      ArcView GIS                               Windows       N/A                                                                     Internet
Brivo                     Security Monitoring                       Web Based     Local with Web Access controls                 N/A           N/A
Invensys Wonderware       Wonderware
????                      Smart Systems
????                      MediSys
GE Security               Wave Reader                                                                                                                     Security Cameras
Catepillar                Computer Aided Earthmoving System(CAES)
Catepillar                Oil Change Software                                                                                                             Heavy Equipment
ITI                       ACH Origination
Current Network Design – Central Office
Current Network Design - MPE
PIX Firewall SERI ES
POW ER   ACT   NETW ORK
Catalyst 4 9 1 2 G
CO N SO LE    10 BA ST
UTILIZA TIO N
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PPM   PROC                                                               PPM   PROC                                                   PPM       PROC                      PPM       PROC
1) Refresh critical IT components and deploy
virtualization to improve high availability and
reduce RTO.
2) Add 2nd Firewall at Edge BCC for high
availability for Internet and E-mail.
3) Add 2nd core switch at Central Office for high
availability of all infrastructure equipment.
4) Upgrade users Sue Nielsen and Amy Hock
to “premium” users to enable dynamic call
redirection of Telephony system.
5) Create a Public Folder within MS Exchange
to share contacts for all MarComm staff.
6) Create a “phone tree” for critical staff to
7) Ensure that all “critical users” have laptop
and proper credentials and instructions to
access resources remotely.
8) Install Compliance Calendar on Citrix farm
to allow for improved application access.
9) Explore addition of 2nd LightEdge managed
switch at Central Office and MPE for high
10) Assess cost/benefit analysis of increasing
bandwidth between Central Office and MPE
to allow for improved RPO of production
systems in the event of localized disaster.
Proposed Recovery Groups
Recovery                                                                                                                                         RPO
Group                 Vendor                           Application         Platform                       Server Name             RTO (Hours) (Hours)                                             Dependencies
1       Carolina Software, Inc       WasteWORKS                        Windows      SERVER01SQL, SERVER02SQL, SERVER01-03Thin       24        24      Server01mwa + Citrix + Scale Software to electronically feed WasteWORKS load data.
1       Microsoft                    Microsoft Dynamics 9.0            Windows      SERVER01SQL, SERVER01-03Thin                    24        24      Citrix + SQL
1       Microsoft                    Exchange 2003                     Windows      SERVER01EXCH, SERVER01-03Thin                   24        24      Internet Connection + Symantec Mail Security + Citrix(Outlook client) or OWA/OMA + Postini
1       LightEdge                    Telephony System                  Cisco        Hosted Externally                               4         24      WAN(Locally) or Internet(Remote)
2       Microsoft                    Microsoft Office 2007             Windows      Server01-03Thin, T:\...                         48        24      Citrix + Local access machine
2       Barker-Lemar                 RCC Management System             Windows      Server01-03Thin                                 48        24      Citrix + Access Database
2       Flynn Wright                 Website                           Web Based    Hosted Externally                               24        24      Internet
3       Barker-Lemar                 RLMS Client Application           Windows      Server01-03Thin                                48+        24      MS Access + T:\Public\Landfill
3       Barker-Lemar                 Contact Management System(RSVP)   Windows      Server01-03Thin                                48+        24      Citrix + Barker Lemar Database
3       Barker-Lemar                 Landfill Manager                  Windows      Server01-03Thin                                48+        24      Citrix + Barker Lemar Database
3       Barker-Lemar                 Payroll Management                Windows      Server01-03Thin                                48+        24      Citrix + Access Database
3       Barker-Lemar                 Compliance Calendar               Windows      N/A                                            48+        24      Local Client
3       Adobe                        Adobe Professional (In Design)    Windows      Server01-03Thin                                48+        24      Citrix
3       Tab                          Smeadsoft RMS for Government      Windows      Server01-03Thin                                48+        24      SQL + T:\
3       Microsoft                    Microsoft FRX 6.7                 Windows      SERVER01SQL, SERVER01-03Thin                   48+        24      Citrix + SQL + Dynamics
3       SAP                          Crystal Reports(Xcelsious)        Windows      Server01-03Thin                                48+        24      Citrix + SQL
3       Intelex Technologies, Inc.   Intelex Environmental             Web Based    Hosted Externally                               24        24      Internet
4       N/A                          Education Tracking                Windows      Local application                               72        24      MS Access + T:\Public
4       Federal Social Security      AccuWage 2010                     Windows      Server01-03Thin                                 72        24      Citrix + Microsoft Dynamics
4       First American Bank          Online Cash Management            Web Based    N/A                                             24         0      Internet Connection + Keyfob token
4       First American Bank          Remote Deposit                    Windows      N/A                                             24         0      Internet Connection + Local USB Scanner + Local application install + Keyfob token
4       ESRI                         ArcView GIS                       Windows      N/A                                             72                Internet
4       Brivo                        Security Monitoring               Web Based    Local with Web Access controls                  72                                                                                                             0
Proposed Network Design – Central Office
Proposed Network Design – MPE