Source: https://www.gsa.gov/policy-regulations/regulations/federal-management-regulation-fmr/i437516
Timestamp: 2020-06-04 21:48:10
Document Index: 361666110

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Part 102-192 - Mail Management | GSA
Home/Policy & Regulations/Regulations/Federal Management Regulation/ Part 102-192 - Mail Management
Part 102-192 - Mail Management
Subpart A - Introduction to this Part
§102-192.5 - What does this part cover?
§102-192.10 - What authority governs this part?
§102-192.15 - How are “I”, “you”, “me”, “we”, and “us” used in this part?
§102-192.20 - How are “must” and “should” used in this part?
§102-192.25 - Does this part apply to me?
§102-192.30 - What types of mail does this part apply to?
§102-192.35 - What definitions apply to this part?
§102-192.40 - Where can we obtain more information about the classes of mail?
§102-192.45 - How can we request a deviation from these requirements, and who can approve it?
Subpart B - Agency Requirements Financial Requirements for All Agencies
§102-192.50 - What payment processes are we required to use?
§102-192.55 - Why must we use these payment processes?
§102-192.60 - How do we implement these payment processes?
§102-192.65 - What features must our finance systems have to keep track of mail expenditures?
§102-192.70 - What security policies and plans must we have?
§102-192.75 - Why must we have written security policies and plans?
§102-192.80 - How do we develop written security policies and plans?
§102-192.85 - Who must report to GSA annually?
§102-192.90 - What must we include in our annual mail management report to GSA?
§102-192.95 - Why does GSA require annual mail management reports?
§102-192.100 - How do we submit our annual mail management report to GSA?
§102-192.105 - When must we submit our annual mail management report to GSA?
§102-192.110 - At what levels in our agency must we have performance measures?
§102-192.115 - Why must we use performance measures?
§102-192.120 - Must we have an agency mail manager?
§102-192.125 - What is the appropriate managerial level for an agency mail manager?
§102-192.130 - What are your general responsibilities as an agency mail manager?
Subpart C - Mail Center Manager Requirements
§102-192.135 - What are GSA’s responsibilities in mail management?
§102-192.140 - What types of support does GSA offer to Federal agency mail management programs?
“Commercial payment process” means paying for postage using the United States Postal Service's Centralized Account Processing System or another payment approach used by the private sector.
“Commingling” means combining outgoing mail from one facility or agency with outgoing mail from at least one other source.
“Consolidation” means the process of combining into a container two or more pieces of mail directed to the same addressee or installation on the same day.
“Federal agency or agency, as defined in 44U.S.C. 2901(14),” means—
“Federal facility or facility” means any office building, installation, base, etc., where Federal agency employees work. This includes any facility where the Federal Government pays postage expenses even though few or no Federal employees are involved in processing the mail.
“Incoming mail” means any mail that comes into a facility delivered by any service provider, such as DHL, FedEx, UPS, and USPS.
“Unauthorized use of agency postage” means the use of penalty or commercial mail stamps, meter impressions, or other postage indicia for personal or unofficial use.
“Worksharing” is one way of processing outgoing mail so that the mail qualifies for reduced postage rates (e.g., presorting, bar coding, consolidating, commingling).
See §102-2.60 through §102-2.110 of this chapter to request a deviation from the requirements of this part. The Administrator of General Services and those to whom the Administrator has delegated such authority have the power to approve or deny a deviation.
Beginning with FY 2015, the agency’s annual mail management report is due on December 1, following the end of the fiscal year.
(m) Ensure agency sustainable activities become part of the mail program by incorporating strategies in accordance with Executive Order 13514 of October 5, 2009, "Federal Leadership in Environmental, Energy, and Economic Performance". Section 8 describes the Agency Strategic Sustainability Performance Plan; and
(a) GSA supports Federal agency mail management programs by —
(8) Maintaining a publically accessible website for mail communications policy; and
(b) For further information contact: U.S. General Services Administration, Office of Government-wide Policy (MA), 1800 F Street, NW, Washington, DC 20504; telephone 202-501-1777, or email: Federal.mail@gsa.gov.