Source: http://cabonne.infocouncil.biz/Open/2012/09/CO_24092012_AGN_AT.htm
Timestamp: 2020-04-05 13:17:22
Document Index: 677997151

Matched Legal Cases: ['art 3', 'art 3', 'art 3', 'art 3', 'art 3', 'art 9']

Agenda of Ordinary Meeting - 24 September 2012
Your attendance is respectfully requested at the Ordinary Meeting of Cabonne Council convened for Monday 24 September, 2012 commencing at 9.30am, at the Cabonne Shire Office, Bank Street, Molong to consider the undermentioned business.
GENERAL MANAGER’S REPORT ON MATTERS FOR DETERMINATION SUBMITTED TO THE Ordinary Council Meeting TO BE HELD ON Monday 24 September, 2012
ITEM 4 DECLARATIONS OF POLITICAL DONATIONS............................. 5
ITEM 5 MAYORAL ELECTIONS PROCEDURES 2012............................... 6
ITEM 6 ELECTION OF MAYOR 2012/13 TERM............................................ 9
ITEM 7 ELECTION OF DEPUTY MAYOR 2012/13 TERM.......................... 9
ITEM 9 COUNCIL DECLARATION OF OFFICE AND OATH OF ALLEGIANCE 11
ITEM 10 DELEGATION TO THE MAYOR AND DEPUTY MAYOR, (IN THE MAYOR'S ABSENCE)............................................................................................ 11
ITEM 11 AUTHORISATION OF MEETING CHAIRPERSON WITH POWERS OF EXPULSION AND REMOVAL........................................................... 12
ITEM 12 STANDING COMMITTEES................................................................ 13
ITEM 13 OTHER COUNCIL COMMITTEES THAT MEET AS AND WHEN REQUIRED 15
ITEM 14 DELEGATES TO OTHER ORGANISATIONS - FOR THE TERM OF COUNCIL 17
ITEM 15 DELEGATES TO OTHER ORGANISATIONS - COMMUNITY PEAK ORGANISATIONS............................................................................... 18
ITEM 16 DELEGATES TO OTHER ORGANISATIONS - FOR THE YEAR 2012/13 20
ITEM 17 ALTERNATE DELEGATE TO COMMITTEES OTHER THAN COUNCIL COMMITTEES...................................................................................... 27
ITEM 18 FIXING THE DATE AND TIME OF REGULAR MEETINGS OF COUNCIL AND VARIOUS COMMITTEE MEETINGS............................................... 28
ITEM 19 CONFIRMATION OF THE MINUTES............................................... 29
ITEM 20 DIVISION OF LOCAL GOVERNMENT COUNCILLOR WORKSHOPS 29
ITEM 21 THE PAYMENT OF EXPENSES AND THE PROVISION OF FACILITIES FOR MAYOR AND COUNCILLORS 2013 POLICY............................... 30
ITEM 22 DELEGATIONS BY COUNCIL UNDER THE NOXIOUS WEEDS ACT 1993 33
ITEM 23 SPECIAL DISCLOSURE OF PECUNIARY INTERESTS FORM 40
ITEM 24 COUNCILLORS EXPENSES AND ATTENDANCES REPORTING 41
ITEM 25 YEOVAL PUBLIC HOLIDAY............................................................. 42
ITEM 26 EVENTS AND SPECIAL PROJECTS FUNDING ASSISTANCE 44
ITEM 27 Macquarie River to Orange pipeline project - Environmental Assessment submission, August 2012............................. 46
ITEM 28 BUSINESS PAPER ITEMS FOR NOTING...................................... 61
ITEM 29 QUESTIONS FOR NEXT MEETING................................................ 61
ITEM 2 REQUEST FOR CONSIDERATION OF WATER CONSUMPTION COSTS - ACCOUNT 4054.30000.1
ITEM 3 ABANDONMENT OF RATES AND WATER/SEWER AMOUNTS 2011/2012
ANNEXURE 12.1 Council Committees Terms of Reference..... 63
ANNEXURE 13.1 Australia Day Awards Committee Terms of Reference 70
ANNEXURE 19.1 August 20, 2012 Ordinary Council Minutes.... 71
ANNEXURE 20.1 DLG Councillor Induction Sessions................. 84
ANNEXURE 21.1 Draft Payment of Expenses for Mayor and Councillors 2013 Policy.......................................................................... 86
ANNEXURE 24.1 Councillors' expenses to 1 July 2011 to 30 June 2012 103
ANNEXURE 24.2 Councillor Table of Attendance 2011-2012 104
To provide an opportunity for the Mayor to recite an Ackowledgement of Country.
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\OFFICIAL RECORDS LIBRARY\GOVERNANCE\COUNCIL MEETINGS\COUNCIL - COUNCILLORS DECLARATION OF INTEREST - 298679
\OFFICIAL RECORDS LIBRARY\GOVERNANCE\COUNCIL MEETINGS\COUNCIL - COUNCILLORS DECLARATION OF POLITICAL DONATIONS - 298682
ITEM 5 - MAYORAL ELECTIONS PROCEDURES 2012
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Councillors are advised that nominations for the position of Mayor and Deputy Mayor will close at 9.30am sharp on Monday, 24 September 2012. Nominations must be in writing and signed by two Councillors, one of whom may be the Nominee. The consent for nomination must be signed by the Nominee. Should a Councillor act as one Nominee for oneself it is most important that they also sign the consent to nomination. Failure to do so renders the nomination invalid.
ITEM 6 - ELECTION OF MAYOR 2012/13 TERM
Election of Mayor for the 2012/13 term
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ITEM 7 - ELECTION OF DEPUTY MAYOR 2012/13 TERM
Election of Deputy Mayor for the 2012/13 term
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ITEM 9 - COUNCIL DECLARATION OF OFFICE AND OATH OF ALLEGIANCE
Council to consider if Councillors should undertake a Declaration of Office and an Oath of Allegiance
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Following declaration of the new Council, it is appropriate for Council to consider if Councillors should undertake a Declaration of Office and an Oath of Allegiance. The previous Local Government Act had this as a requirement, but the 1993 Local Government Act is silent on the matter.
An alternative to the Oath of Allegiance is a Solemn Affirmation.
A Declaration of Office and Oath of Allegiance will be available on the meeting day for Councillors to sign.
Council has previously resolved as a matter of Policy that the Declaration of Office and Oath of Allegiance be part of the official proceedings following the election.
ITEM 10 - DELEGATION TO THE MAYOR AND DEPUTY MAYOR, (IN THE MAYOR'S ABSENCE)
To re-affirm the delegation to the successful candidates elected as Mayor and Deputy Mayor
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· to receive a public interest disclosure in circumstances assigned to the position of Mayor in Council’s Public Interest Disclosure (Internal Reporting) Policy..
ITEM 11 - AUTHORISATION OF MEETING CHAIRPERSON WITH POWERS OF EXPULSION AND REMOVAL
For Council to resolve to authorise the Chairperson of Council and Committee meetings with the powers of expulsion and removal
Consistent with Council's Code of Meeting Practice policy
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ITEM 12 - STANDING COMMITTEES
To determine Council’s Standing Committees’ Members for the 2012/13 Term.
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THAT Council determine its Standing Committees’ core Members for the 2012/2013 year.
The previous Panel A Committees consisted of the following members for the 2011/2012 year:
PANEL B - ENVIRONMENTAL SERVICES & SUSTAINABILITY COMMITTEE and ECONOMIC DEVELOPMENT & TOURISM COMMITTEE.
The previous Panel B Committees consisted of the following members for the 2011/2012 year:
At the 2010 September Extraordinary meeting Council resolved:
2. Council’s Standing Committees’ core Members for the 2010/2011 year be as follows:
The QUARRY REVIEW COMMITTEE consisted of Clrs N Bleakley, J Culverson, R Dowling, K Duffy, A Durkin, J Farr, I Gosper, L MacSmith, S Wilcox and the Director of Engineering & Technical Services.
The LAND DEVELOPMENT SUB-COMMITTEE consisted of Clrs N Bleakley, K Duffy, J Farr, D Hyde and the Director of Finance & Corporate Services, Director of Engineering &Technical Services, Director of Environmental Services, Design Manager and Economic Development Manager.”
This has led to the situation where meetings have been held for the committees where there have been no items for consideration or delays have occurred due to the two month meeting schedule. It is recommended that these two committees meet as and when required in future.
Council should also consider the make-up of these two committees. Including the Quarry Review Committee with Panel A or B would lead to greater efficiency and reduce delays for councillors on a Panel that concludes its business earlier than the other Panel. Also, the Land Development Sub-committee historically was an advisory committee consisting of the Mayor and designated staff which me informally to discuss Council land developments on a confidential basis. It is recommended that this committee revert to that structure.
ITEM 13 - OTHER COUNCIL COMMITTEES THAT MEET AS AND WHEN REQUIRED
To determine the Committee Members for other Council Committees for the 2012/2013 year
1. Australia Day Awards Committee Terms of Reference
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THAT Council determine the Committee Members for Council Committees that meet as and when required for the 2012/2013 year.
The Committee Members for Other Council Committees that meet as and when required for the year 2012/2013 comprised of the following:
Council’s District Floodplain Management Committees are constituted to consider issues associated with District Floodplain Management together with community members.
The Local Government Week Committee previously consisted of the Mayor (Clr R Dowling) and Clrs J Culverson, K Duffy, I Gosper, D Hyde and S Wilcox.
This committee was formerly a Standing Committee constituted as a means of communicating progress of the Four Town Sewerage Scheme with the community during the development phase of the Scheme. Council maintained the Committee as a committee that meets as and when required yet may wish to consider dissolving the committee now that the scheme is in its construction/operational phase.
The Four Town Sewerage Committee consisted of the Mayor (Clr R Dowling) and Clrs J Farr, I Gosper, and the Director of Engineering & Technical Services.
This committee is an advisory committee including community representatives with a charter which identifies the purpose as: to assist Council develop and conduct heritage programs and to promote the conservation of Cabonne’s natural and built heritage. The committee meets every two months.
Council’s representatives on the Heritage Committee consisted of Clr D Hyde and the Director of Environmental Services. It is noted Council’s Heritage Advisor also attends plus 5 community representatives.
This committee was formed following DLG advice re the technical breach of the Local Government Act in considering award winners in a Closed session of Council.
The committee considers nominations for Australia Day awards (including Citizen, Young Citizen and Community Group of the Year as well as the Cabonne Youth Ambassador of the Year) and recommend winners to Council.
The Australia Day Awards Committee consisted of all the councillors and the General Manager.
ITEM 14 - DELEGATES TO OTHER ORGANISATIONS - FOR THE TERM OF COUNCIL
For Council to determine its Delegates and Representatives to other organisations for the term of Council.
Council's Delegates to Central Tablelands Water Policy refers
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THAT Council determine its delegates to Central Tablelands Water, Central West Libraries and Cabonne/Orange/Blayney Enterprise Centre for the term of Council.
Council is required to determine its Delegates and representatives to other organisations and community organisation for the Term of Council or for each financial year. Those determined for the Term of Council are listed herewith.
It should be noted that appointment as delegate to Central Tablelands Water attracts remuneration under the category of “County Council – Water” being the maximum allowed fee for that category as determined by the NSW Local Government Remuneration Tribunal.
It is also noted that the Central Tablelands Water has requested that the two councillors to be appointed as Cabonne’s delegates be consumers with the CTW, as had been the previous practice prior to the previous term of Council during which one of the delegates did not fit the criterion. Council adopted a policy at its July 2012 meeting to the effect that:
Council shall elect two (2) constituent delegates to Central Tablelands Water for a four (4) year term from amongst its councillors who are consumers of Central Tablelands Water.
Council’s two delegates to Central Tablelands Water have been Clrs K Duffy and J Farr.
Central West Libraries is responsible for Library Services in Cabonne (Canowindra, Molong and Manildra), Orange, Blayney, Forbes and Cowra.
Council’s two representatives to the Central West Libraries Committee have been Clr J Culverson and the General Manager, with the Administration Manager acting as alternate delegate.
The COBEC is responsible for assistance and advice, generally for small to medium enterprises in the Cabonne, Orange and Blayney areas. It plays a pivotal role in the encouragement and establishment of new business.
Council’s representative to the Cabonne/Orange/Blayney Enterprise Centre Committee has been Clr K Duffy, with the General Manager being an alternate delegate.
ITEM 15 - DELEGATES TO OTHER ORGANISATIONS - COMMUNITY PEAK ORGANISATIONS
For Council to determine its Delegates and Representatives to other organisations and Community Organisations for the 2012/2013 year
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THAT Council determine the appointment of the delegates to Community Peak Organisations (as listed in the report), subject to the support from these Organisations for the 2012/2013 year.
Council is required to determine delegates to listed Community Peak Organisations, subject to the support from these Organisations for the 2012/13 year. Previously the representatives have been:
ITEM 16 - DELEGATES TO OTHER ORGANISATIONS - FOR THE YEAR 2012/13
For Council to determine its Delegates and Representatives to other organisations and Community Organisations for the 2012/2013 year.
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THAT Council Determine its Delegates and Representatives to other organisations (as listed below) for the 2012/2013 year.
Council is required to determine its Delegates and representatives to other organisations and community organisations for the 2012/13 year.
Clr G Dean as the Traffic Committee representative was appointed as the representative to the Joint Cabonne/Orange Road Safety Steering Committee.
Council’s representative on the Cargo Road Users Association has previously been the Mayor (Clr R Dowling) with Clr L MacSmith as an alternative delegate.
Council’s representative on the Central West Mining Liaison Committee for the Cabonne, Orange and Blayney area is the Mayor (Clr R Dowling) with Clr J Farr as the alternate delegate.
Council’s delegates to the CENTROC Health Watch Committee have been Clr J Farr and the Community Services Manager with the Mayor (Clr R Dowling) as the alternate delegate.
20) GREATER WESTERN AREA HEALTH SERVICE (GWAHS) – CABONNE HEALTH COUNCIL
Council’s delegate has been Clr D Hyde with Clr N Bleakley as the alternate delegate.
Council’s representative to the Cabonne Food Services Advisory Committee has been Clr D Hyde with Council’s Community Services Manager to act as alternate delegate.
The representatives to the Local Emergency and Management Committee previously consisted of the Mayor (Clr R Dowling), the Director of Engineering and Technical Services as the Local Emergency Management Officer and Council’s Operations Manager as the Deputy Local Emergency Management Officer.
Clr R Dowling has been Council’s representative on this Committee with Clr L MacSmith being the alternate delegate.
This sub-committee provides a consultative process for feedback to the Macquarie Pipeline Taskforce on various matters relating to the project.
The Mayor has been Council’s representative on this Committee.
Council’s representative on this Board to fill the position of ‘Councillor’ has been Clr S Wilcox.
Council’s delegates to this Committee have been the Mayor (Clr R Dowling) with Clrs N Bleakley and J Farr as the alternate delegates.
Council’s delegate to this Committee has been Clr N Bleakley with the Mayor (Clr R Dowling) as the alternate delegate.
Council’s delegate to this Committee has been Clr N Bleakley.
ITEM 17 - ALTERNATE DELEGATE TO COMMITTEES OTHER THAN COUNCIL COMMITTEES
For Council's information.
Consistent with Council's 'Payment of expenses' Policy which allows an alternate delegate to be nominated when an official delegate is unable to represent Council at functions.
Nil - there is a budget provision for councillors travel expenses reimbursement
\OFFICIAL RECORDS LIBRARY\CORPORATE MANAGEMENT\POLICY\POLICY DOCUMENT - 297776
Council’s Payment of Expenses and Provision of Facilities for Mayor and Councillors Policy includes a previously resolved policy (Minute No. 94/3/27) that any official Council delegate is authorised to arrange for another councillor to represent Council at functions where the official delegate is unable to attend and believes that Council representation is required.
ITEM 18 - FIXING THE DATE AND TIME OF REGULAR MEETINGS OF COUNCIL AND VARIOUS COMMITTEE MEETINGS
\OFFICIAL RECORDS LIBRARY\GOVERNANCE\COUNCIL MEETINGS\PROCEDURES - 298000
ITEM 19 - CONFIRMATION OF THE MINUTES
1. August 20, 2012 Ordinary Council Minutes
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1. Minutes of the Ordinary Council meeting held on Monday 20 August 2012.
ITEM 20 - DIVISION OF LOCAL GOVERNMENT COUNCILLOR WORKSHOPS
To advise of the upcoming Councillor Workshops being conducted by the Division of Local Government (DLG).
1. DLG Councillor Induction Sessions
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THAT the General Manager and all Councillors be authorised to attend the DLG Councillor Workshop to be held in Blayney on 23 October 2012.
Following the local government elections, the DLG will be running a series of Councillor Workshops across NSW. The Workshops are an opportunity to get together, strengthen relationships and develop support networks, share briefings and important updates so that each new council receives key information in a consistent manner. The Workshops will be interactive and include facilitated networking opportunities to help councillors develop supportive relationships through their electoral term.
The morning sessions of the workshops will cover content such as key roles, responsibilities and relationships, and how to make the most of meetings. The afternoon sessions will expand on the Integrated Planning and Reporting framework, update councillors on the new Model Code of Conduct and the support available to councillors in their role.
The Workshop covering this region will be held in Blayney on Tuesday 23 October 2012. The Workshop program is attached which summarises the material to be covered and the DLG is strongly encouraging Councillors to participate in these workshops.
ITEM 21 - THE PAYMENT OF EXPENSES AND THE PROVISION OF FACILITIES FOR MAYOR AND COUNCILLORS 2013 POLICY
1. Draft Payment of Expenses for Mayor and Councillors 2013 Policy
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1. Endorse the draft Payment of Expenses & Provision of Facilities for Mayor and Councillors 2013 Policy including limits for expenses listed, (and resolve any amendments raised on Council meeting day).
2. In accordance with the provisions of the Local Government Act 1993, advertise the intended adoption of (and any proposed changes to) Council’s Payment of Expenses & Provision of Facilities for Mayor and Councillors 2013 Policy.
Council is required to adopt its policy relating to the payment of expenses and provision of facilities to councillors annually, within 5 months of the 30 June. Within 28 days of adopting such a policy a copy, it is to be submitted to the Division of Local Government (DLG), even if an unchanged policy is adopted.
The DLG Guidelines relating to the annual review and adoption of this policy require that public notice be given and submissions be invited.
In 2011 Council adopted a policy which, with the added provision relating to councillor contributions to a complying superannuation fund, forms the basis for the current attached draft. Any further changes resolved by Council at the September meeting will need to be added prior to advertising.
The draft policy contains the following table noting that Councillors Maximum Annual Expense Limits are global limits except where specified.
Councillors *
See “Travel - Local and Out Of Area”
^ - Based on Maximum Annual Expense Limit for the Mayoral Vehicle set as $10,000 (based on 50,000kms per vehicle) with actual annual usage indicating 75,000kms travelled per year.
* Note: Global Limits except where specified
Councillors should note that in the 2011/12 year the budgeted current global limits were not reached in all categories.
Because of the 28 day submission phase, a further report will need to be provided to the November Council meeting including submissions received to allow Council to adopt a final version of the Policy. Within 28 days of adopting said policy a copy is to be submitted to the DLG.
ITEM 22 - DELEGATIONS BY COUNCIL UNDER THE NOXIOUS WEEDS ACT 1993
The Noxious Weeds Act 1993 grants a range of powers, duties and functions to local control authorities. Recent changes to the Noxious Weeds Act require delegations to be made by Resolution of Council.
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i. the powers, duties and functions granted via the Noxious Weeds Act 1993 listed in the report to the positions recommended, with any amendments considered necessary by Council.
A recent amendment to the Noxious Weeds Act 1993 (s.68) stipulates that delegation of powers and duties by a local control authority (Council) must only be made using the delegation power in that Act. The Noxious Weeds Act specifically notes that such delegations may not be made under the council’s power of delegation under the Local Government Act (LG Act).
Legal advice has been sought relating to a possible contradiction with the LG Act which normally prohibits delegation by Council to any Council employee other than the General Manager. Advice received states (paraphrased) that it seems that it was intended by the legislature that the power of delegation provided by the Noxious Weeds Act is provided separately and in addition to the power of delegation provided by the LG Act and accordingly it would not seem to be contrary to or in conflict with the power of delegation provided by the LG Act.
Correspondence has been received from the Department of Primary Industries at Armidale with recommended delegations. These recommendations have been considered by Council staff and it is recommended that Council delegate the following powers, functions and responsibilities to the incumbents of the indicated staff position titles (“GM” being General Manager, “DFCS” being Director of Finance and Corporate Services, “DETS” being Director of Engineering & Technical Services, “CWO” being Chief Weeds Officer and “WO” being the Weeds Officers) as follows:
Current Delegation Index
Recommended position(s) for delegation
Section 12 - Failure to Control Noxious weeds.
With DETS (NW3) at a section level i.e. subsections not specified
Subsection (1) –
Delegate authority to initiate prosecutions under this provision.
GM, DFCS
Subsection (2) –
Delegate authority to issue a notice under this provision
DETS and CWO
Subsection (4) –
Delegate authority to initiate prosecutions under this provision
Section 15 - Failure to Notify Presence of Notifiable Noxious weeds
Delegate authority to initiate prosecutions under this section
(Note: add to NW3)
Section 16A - Failure of Other Persons to Notify Presence of Notifiable Noxious Weeds
Delegate authority to initiate prosecutions under this
Section 18 - Weed Control Notices
Delegate authority to issue and to amend or revoke a weed control notice
With DETS and CWO (NW1)
Section 18A - Prior notice of weed control notice
Delegate authority to issue a notice of a proposed weed control notice
Subsection (2)(c) and (d) - Delegate the duty to consider submissions from occupiers regarding a proposed weed control notice
Subsection (3) -
Delegate the duty to give oral or written notice of an emergency weed control notice
Section 19 - Failure to Comply with a Weed Control Notice
With DETS (NW3)
Section 20 - Noxious Weed Control by LCA after Weed Control Notice not complied with
Delegate authority to authorise such work
With DETS (NW4)
Subsection (2) -
Delegate authority to carry out such work
With CWO [and WOs] (NW5)
CWO and WO
Delegate responsibility to issue notices to occupiers, prior to action under this section
With DETS (NW6)
Section 26 Expenses
Delegate authority to recovery expenses in accordance with this section
GM, DFCS and CWO
Section 28 Sale or Removal from Land, of Notifiable Weed Material
Section 29 Sale of Turf etc. From Land Infested With Notifiable Weeds
Section 30 Scattering of Notifiable Weed Material
Section 32 Use of Agricultural Machines that are Carrying Notifiable Weeds
GM , DFCS
Section 36A Temporary Restrictions During Weed Control
With DETS and CWO (NW7) at a section level i.e. subsections not specified
Delegate authority to require an occupier to remove livestock and to keep livestock out of land for purposes of work carried out under Section 20
Subsection (3) to subsection (5) inclusive -
Delegate authority to impose temporary restrictions during noxious weed control
Section 37 Record Keeping Obligations
Delegate responsibility to monitor presence of noxious weeds and to keep records
Delegate responsibility to report to the Director General on the presence and distribution of noxious weeds
Section 38 (2) Aquatic Weeds
Delegate the power to authorise the draining of a swamp on land
Section 41 Appointment of Inspectors
Delegate the power to appoint inspectors under the Noxious Weeds Act for the local control authority (Cabonne Council)
Currently with CWO - addressed at NW2 together with s.39 & s.40.
Section 45 Notice of Entry
Delegate the duty to give occupiers notice prior to entry
With DETS, CWO and WO (NW8)
Section 46 Use of Force
Delegate power to authorise use of force to gain entry to premises
Section 47 Notification of Use of Force
Delegate responsibility to notify an occupier of the use of force
With DETS (NW9)
Delegate responsibility to authorise payment of compensation
Section 50 Certificates of Authority
Delegate power to issue Certificates of Authority for Inspectors under the Noxious Weeds Act 1993
* Note that under this section, (S.50 (2) (f)), the Noxious Weed Regulation (Clause 3) requires that the General Manager must also sign the Certificate of Authority.
Section 54 Offences: Obstructing an Inspector etc
Section 55 Offence: Impersonation of an Inspector
Section 64 Certificates as to Weed Control Notices etc. on land
Delegate power to issue certificates
With DETS and CWO (NW10)
GM, DFCS, DETS and CWO
ITEM 23 - SPECIAL DISCLOSURE OF PECUNIARY INTERESTS FORM
SPECIAL DISCLOSURE OF PECUNIARY INTERESTS FORM
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1. Councillors note the commencement of Special Disclosure of Pecuniary Interest forms; and
2. Where necessary seek assistance with completing the forms where necessary.
The purpose of this report is to advise councillors of the commencement of the exemption from compliance with requirements of the pecuniary interest provisions at meetings in relation to the adoption of principal local environmental plans.
An amendment has been made to section 451 of the Local Government Act 1993.
This amendment provides for a councillor who has a pecuniary interest in a principal environmental planning instrument (applying to the whole or a significant part of the council’s area), to participate in the discussion of and vote on the instrument, provided that they make a special disclosure.
A special disclosure in relation to the interest must be made before the commencement of the council meeting or the council committee meeting, and must be recorded in the minutes of the meeting.
From 10 August 2012, the special disclosure must be in the form prescribed, and contain the information required, by the Regulation.
It has been suggested that General Managers, through their planning staff, should provide assistance to councillors to complete the information in the form that relates to the zoning of the properties in which the councillors have an interest.
ITEM 24 - COUNCILLORS EXPENSES AND ATTENDANCES REPORTING
1. Councillors' expenses to 1 July 2011 to 30 June 2012
2. Councillor Table of Attendance 2011-2012
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1. Council determine whether it wish to continue to receive the councillors’ attendances report.
At the September 2010 Council meeting the previous Council resolved, inter alia:
2. Receive a report in September each year providing a break-up of expenses provided under the headings of Councillor or staff member, type and amount of expense, facility or other in-kind benefit, etc for the previous financial year including Directors’ expenses.
5. Receive a report in relation to councillors’ attendances…”
In relation to the financial aspects of the above resolution an annexure is hereby provided.
In relation to point 5. the format for the report was determined to be by way of a table including attendances and representations only to delegated and associated Council meetings.
Attached is the previous financial year’s attendances sourced from submitted monthly councillors’ activities reports. A summary page indicates if monthly activities reports were provided. It is stressed that other than attendance at Council meetings the monthly reports submitted by councillors are the only source of information used for the report.
As the details of councillors’ attendances are listed in the Minutes from councillors’ monthly activities reports Council may consider this report unnecessary and can resolve to discontinue receiving same.
ITEM 25 - YEOVAL PUBLIC HOLIDAY
Consideration whether to apply for a declaration as a public holiday or local event day for the purpose of the Yeoval Show
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THAT Council consider submissions received prior to determining whether to lodge a formal application for the proclamation of 23 April 2013 as a public holiday or local event day for that portion of the township of Yeoval, which is in the Cabonne Council area on the occasion of the 2013 Yeoval Show.
Advice has been received from the Minister for Finance and Services for the declaration of local public holidays and local event days under the Public Holidays Act 2010 (NSW).
Under the Public Holidays Act 2010 all local public holidays and local event days (including half days) must be declared by Order of the Minister and published on the legislation website. Consistent with past practice, it is proposed to have the Ministerial Orders declaring the 2013 local public holidays and local event days be published by the end of December 2012.
In determining whether to apply for a local public holiday, it is important that the Council be aware of the legislative changes that have occurred in the last several years that impact on businesses and communities located within designated public holiday areas.
In considering an application to the Minister for a local public holiday or half day, Council is expected to consult with the affected community and other relevant stakeholders, as to the impact of a local public holiday or half holiday on businesses located within your local government area.
As part of that consultation, Council may consider the option of a local event day declaration instead of a public holiday or half day.
Relevance in Cabonne LGA
The only event in the Cabonne LGA relevant to this matter is the Yeoval Annual Show to be held Tuesday 23rd April 2013 for which application for proclamation as a Public holiday has been received.
Council at its November 2011 considered a report regarding a request for a public holiday to be declared in Yeoval for the purpose of the last Yeoval Show and resolved to lodge a formal application as a Local Event Day due to consideration of the impost on local businesses. However due to representations from parts of the Yeoval community that the day be declared as a public holiday, as has been tradition, so that all local school children, school staff and businesses can be involved in the annual Show Council at its March 2012 meeting resolved to apply for the proclamation of a public holiday on the occasion of the 2012 Yeoval Show.
This year Council sent a Media Release for inclusion in the local Yeoval newspaper and written to stakeholders requesting submissions closing on 17 September 2012.
A further report summarising submissions will be emailed as a late report by Friday 21 September 2012 for Council’s consideration on meeting day.
ITEM 26 - EVENTS AND SPECIAL PROJECTS FUNDING ASSISTANCE
For Council to consider 3 applications for funding under the 2012/2013 Tourism Plan.
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2. Council approve seed funding of $500 for the Eastern Heritage Wine and Food Trail brochure from the Shire Promotion budget
Council has received three applications for funding assistance from the 2012/2013 Tourism Plan budget.
For your consideration, the applications are:
Meet U in Molong Committee
2012 Meet U in Molong Motorcycle Expo and Safety Awareness Ride.
Regional marketing to assist in drawing visitors from other LGAs to Molong and other villages. Also to produce a loyalty passport to encourage patronage at local villages.
This event aims to promote safe riding and motorcycle awareness in the Central West. It has been held previously, attracting 900 bikes in 2009. The day will include markets, show ‘n shine event, safety awareness displays and ride, entertainment and other attractions.
2012 Australian Cider Awards
This event includes a master class for judges in Sydney, the awards judging in Orange, and a producers forum and Cider Festival in Manly. This year’s Awards Night will be held in Sydney.
Wineries of the Eastern area of Cabonne and Orange
The Eastern Heritage Trail brochure
Production of a 12 panel DL flyer for promotional purposes.
Local wineries are combining resources to produce a brochure to help encourage visitation throughout the Eastern area of Cabonne. The brochure will also include visitor information on the region’s local history, villages, shopping and dining options. Quote for printing of 2,000 copies is $3,063.00.
Council allocates $40,000 annually for the administration of the Events Assistance Program. To date, $3000 in funding has already been allocated to various events for the 2012/13 financial year.
Assessment – Application 1
This event already has DA approval from Council’s Environmental Services Department. The organising committee have requested to be reimbursed for the DA lodgement fee of $285.
Other Molong community groups and businesses do stand to benefit through their involvement and the plan is to make this an annual event. As part of this plan it is also envisaged that Meet U in Molong will become self funding within two years.
Assessment – Application 2
Seed funding of $500 was provided to the inaugural Australian Cider Awards in 2011 as the event was held locally. This year’s event has grown in stature and participation. The Awards evening will be held in Sydney, with strong participation from Cabonne producers.
Orange City Council are also sponsors of this event.
Assessment – Application 3
The nine wineries involved in the Eastern Heritage Trail are Mayfield, Moodys, Sharpes, Angullong, Patina, Toogolah, Highland Heritage, Coffee Hill and Edgecombe. The brochure will encourage visitation throughout the historically significant regions of Byng, Lewis Ponds, Ophir, Lucknow, Millthorpe with images, stories and a map.
Council has previously provided $1,000 funding for the initial print run of the Borenore Trail brochure.
ITEM 27 - Macquarie River to Orange pipeline project - Environmental Assessment submission, August 2012
Seek Council's comment on the EA.
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1. Notes the report on the pipeline EA submission and
2. Seek to enter into a Memorandum of Understanding with Orange City council detailing conditions under which construction of the pipeline in the road reserve are to be undertaken and that those conditions should include but not be limited to
iii) Implementation of an appropriate sedimentation plan and,
NSW Planning and Infrastructure announced the Environmental Assessment for the proposed 37km pipeline to transfer water from the Macquarie River into the Orange Water Supply catchment at Suma Park Dam.
The NSW Department of Planning and Infrastructure is publicly exhibiting the environmental assessment from 29 August to 15 October 2012.
Comment on the environmental assessment is from a land holder’s viewpoint as sections of the proposed pipeline are located within road reserves which Cabonne Council is the road authority and therefore the landowner.
This report comments on the chapters in the EA that impact on Council land and infrastructure. The author is a member of the NSW Office of Water Taskforce – Orange Drought Emergency Water Project. The Taskforce meets monthly to review development of the project. Cabonne Council’s representative on the Taskforce provides a conduit for communicating matters relating to the proposed pipeline raised by Cabonne constituents to the Taskforce.
Project Overview (EA August 2012)
Ø The project involves the construction of 37 km, 375mm dia pipeline between the upper Macquarie River and Suma Park Dam.
Ø The pipeline will be underground for the majority of its length, above ground sections may be required where ground/terrain conditions dictate.
Ø Two booster pump stations with break tanks are proposed along the pipeline corridor.
Ø Power supply will require an upgrade of the existing poles and wires.
Ø Easements will be created over the pipeline on private land. Where the pipeline is located within a road reserve the road authority will be consulted with regards to location and construction conditions.
Ø On average the project will deliver 1,616 Ml/year from the river 135 days of the year with a maximum extraction rate of 12Ml/day (EA Aug. 2012).
Ø Conditions under which extraction will occur;
o Storage level in Suma Park Dam is less than 90%
o Flow in the Macquarie exceeds 38Ml/day
o Quality in the Macquarie River is acceptable for extraction purposes.
The submission of Environmental Assessment contains the following parts;
Strategic context and need
Project Description – Project component and operation
Project Description – Construction
General environmental risk assessment
Surface water quality, groundwater and geomorphology
Spoil handling and waste management
Commonwealth requirements under the EPBC Act
PROJECT JUSTIFICATION AND CONCLUSIONS
Draft statement of commitments
The following schedule includes extracts from the EA relevant to Council’s road reserve and infrastructure. Readers are advised the EA document contains additional information in chapters not included in the schedule that covers other environmental, social and economic considerations. Those matters have not been included in this report as they do not have a direct impact on the road or road reserve.
Document text extract
The majority of the pipeline would be
located along or adjacent to road reserves, including Ophir Road and Long Point Road. In some areas
the pipeline would need to cross private land. It is proposed that the majority of the pipeline would be
underground and it would therefore not impact on ongoing farming or other land uses.
The proposed offtake structure would be located on the south side of the Macquarie River immediately
upstream of the confluence with Boshes Creek. The water carried along the pipeline would discharge
into the Suma Park Reservoir at Orange via the discharge structure, located approximately 10 m east of
the existing saddle dam (at the north-west corner of the dam wall).
The project would be located in both the Orange and Cabonne local government areas. The offtake
structure and approximately 31 km of pipeline would be located in the Cabonne local government area.
The remaining 6 km of pipeline and the discharge structure would be located in the Orange local
government area (see Figure 1.2).
Roads within the Cabonne LGA where the proposed pipeline is located in the road reserve includes;
· Long Point Road
· Oaky Lane
· Lookout Road
1.6 Overview of the approval requirements and the
On 13 January 2011 the (then) Minister for Planning declared the project to be a project to which Part 3A
of the EP&A Act applies (refer correspondence in Appendix A). The Minister for Planning and
Infrastructure is the approval authority for the project and an environmental assessment (this document)
is required to support the application for approval in accordance with the requirements of the EP&A Act.
The assessment process under Part 3A of the EP&A Act applied to development with State significance
and/or the potential for a significant environmental impact. Development could be declared as a project
to which Part 3A applied in certain circumstances, one of which was where the development was ‘major
infrastructure’ that, in the opinion of the Minister, was of ‘State or regional environmental planning
significance’. Although Part 3A of the EP&A Act was repealed on 1 October 2011, under the transitional
arrangements it continues to apply to certain projects where the project application process commenced
prior to the repeal.
Further information on the approval and assessment requirements for the project is provided in
2.2.3 Land owner’s consent
Clause 8F of the Environmental Planning and Assessment Regulation 2000 (the Regulation) provides
owner’s consent or notification requirements for transitional Part 3A projects. Clause 8F(1) specifies that:
(1) The consent of the owner of land on which a project is to be carried out is required for a project
application or modification application unless:
(d) the application relates to a linear infrastructure project …
A linear infrastructure project is defined by this clause as ‘development for the purposes of linear
transport or public utility infrastructure.’
As the application for the project is being made by a public authority and is for linear infrastructure, the
consent of individual land owners will not be required to make the application. However, a proponent
needs to give notice of the application in accordance with the requirements of this clause. In particular:
(3) If the consent of the owner of the land is not required for a project application under this clause, then the
proponent is required to give notice of the application:
(a) in the case of a linear infrastructure project or a project designated under subclause (1) (e)—to the public
by advertisement published in a newspaper circulating in the area of the project before the start of the public
consultation period for the project, or
Council will provide notice of the application in accordance
2.3 Permissibility of the project under relevant environmental
The project would be located on land zoned 1(a) General Rural and 1(c) Rural small holdings under the
Under clause 6, the LEP adopts the model provisions (except for a few clauses) as specified by the
Environmental Planning and Assessment Model Provisions 1980. Clause 35 of the model provisions
Nothing in the local environmental plan shall be construed as restricting or prohibiting or enabling the consent
authority to restrict or prohibit:
(a) the carrying out of development of any description specified in Schedule 1,
2 The carrying out by persons carrying on public utility undertakings, being water, sewerage, drainage,
electricity or gas undertakings, of any of the following development, being development required for the
purpose of their undertakings, that is to say:
(a) development of any description at or below the surface of the ground,
(d) the provision of overhead service lines in pursuance of any statutory power to provide a supply of
As the project is a public utility undertaking which meets the above definition, it is permissible without
consent under the LEP.
Draft Cabonne Local Environmental Plan 2012
The draft Cabonne LEP was placed on public exhibition on Monday 21 May to Friday 22 June 2012.
According to the draft LEP, the project would be located on land zoned RUI Primary Production and R5
Large Lot Residential. In accordance with the provisions for these zones, water supply systems are
The Infrastructure SEPP would override the consent requirements of the LEP (refer section 2.3.2).
The Infrastructure SEPP over rules local planning laws. EA is correct in stating the water supply project meets the state criteria and therefore local development consent does not apply to the pipeline proposal
Under Section 138, Part 9, Division 3 of the Roads Act 1993, a person must not impact or carry out work
on or over a public road otherwise than with the consent of the appropriate roads authority. Sections of
the project would be constructed within a number of public road reserves under the control of Orange
and Cabonne Councils.
Council would seek the necessary approvals under the Act. It is noted that under section 75V(1) of the
EP&A Act, a permit under section 138 of the Roads Act cannot be refused if necessary for the carrying
out of an approved project
The Director of Engineering and Technical Services has provided Orange City with conditions for locating the pipeline in the road reserve.
Table 3.2 Land ownership
Chainage (m) Lot DP Ownership Property description
The schedule below provides locations where the pipeline is located within the road reserve
(extract from table 3.2)
3970- 3990 Public Unsealed road (Crown land)
4145 - 4151 Public Long Point Road (Crown land)
5629 - 9676 Public Long Point Road
15908 -15932 Public Oaky Lane
16284 - 16305 Public Oaky Lane
17630 - 17660 Public Lookout Road
19462 - 19488 Public Ophir Road
23421 - 23714 Public Ophir Road
26817 - 27470 Public Ophir Road
27900 - 27929 Public Spring Glen Road
29015 - 29042 Public Winter Lane
30065 - 31402 Public Ophir Road
Note: Significant lengths of Long Point Road (physical asset) is not located within the actual road reserve and traverse private property. Council has discussed the idea of creating a road reserve over the road with the landowner and OCC. However there has not been any agreement made.
Sum of the sections of Council’s road length as described in Table 3.2 = 6.029 kms.
4.2 Consultation during project development
The NSW Government (the Office of Water) established a taskforce to review and oversee the
development and implementation of the project (if approved). The taskforce is comprised of
representatives of relevant government agencies including:
􀂝 Department of Premier and Cabinet (Chair)
􀂝 Office of Environment and Heritage
􀂝 Department of Primary Industries (including NSW Office of Water, NSW Fisheries and Forests NSW)
􀂝 Division of Crown Lands
􀂝 Department of Planning and Infrastructure
􀂝 Cabonne Council
􀂝 Orange City Council.
􀂝 Commonwealth Department of Sustainability, Environment, Water, Population and Communities
The taskforce has met monthly in Orange since December 2010. Orange City Council officers provide
progress reports to the taskforce each month.
Chapter 5. Strategic context and need
5.2 Strategic water and land use planning context for the
The context for local government water planning is influenced by a wide range of strategic planning that
has been undertaken at the national, state and regional levels. Key plans are briefly described below,
􀂝 National water plans (section 5.2.1)
􀂝 Regional water plans (section 5.2.2)
􀂝 Sub-regional/local strategic land use/urban growth planning (section 5.2.3)
􀂝 Sub-regional/local water planning (section 5.2.4).
In the context of the above, key project specific plans are described in section 5.2.5.
5.2.2 Regional water planning and other related studies
The Central NSW Regional Organisation of Councils (Centroc) undertook a Water Security Study to
investigate and recommend solutions to improve water security across 17 local government areas
(MWH, 2009). The study identified that 29 towns were at risk, and required substantial water security
improvements. Orange was one of these towns identified as being at risk.
It was determined that an integrated program of water conservation and demand management
measures, coupled with new and upgraded water supply and storage infrastructure was required. The
recommended regional town water security strategy centred on augmenting Lake Rowlands with various
other infrastructure to provide strategic regional connections. The study also recommended contingency
actions for emergency situations, which included a water pipeline connection between Orange and the
Orange City Council investigated the proposed recommendations of this study and progressed
development of the water supply augmentation options through various project specific studies (refer
section 5.2.5 and chapter 8).
5.2.5 Project-specific studies and reports
Orange Emergency Water Supply Further Feasibility Assessment, 2010
In October 2009, Orange had less than two years water supply available and the city was on level 5
water restrictions. To provide water security to the city, as part of an overall strategy to diversify the city’s
water sources, Council commissioned a feasibility study into the possibility of connecting the city via a
pipeline to one of two water sources: either Lake Rowlands or the Macquarie River (MWH, 2010).
In the feasibility study, several potential pipe corridors to Orange were investigated. Two of these were
from Lake Rowlands and seven from the Macquarie River. The study concluded that the most feasible
solution was to bring water to Orange from the Macquarie River via one of two broad potential pipeline
The report found that in order to recommend a preferred corridor, additional engineering and
environmental investigations were required.
Regional water sources – these options typically involving transfers from other catchments (outside
the Macquarie River catchment):
– Lake Rowlands – augment the existing reservoir to supply water to a number of towns including
Orange. This option was considered previously by Centroc and was shortlisted.
– Molong Creek Dam – the dam’s existing yield is already fully committed and
The CENTROC Water Security Study 2009 included the augmentation of Lake Rowlands as a regional water initiative for further investigation and development. The same study included the Macquarie pipeline to Orange as an interim measure for Orange water security.
Secure yield studies undertaken for the Upper Macquarie catchment as part of the feasibility study for the Macquarie Pipeline realised a greater yield factor than initially used and effectively lengthened the “life” for the project.
At the same time the yield factors used in the CENTROC study came under scrutiny and may change (reduce) the secure yield for Lake Rowlands.
The outcome of the Lake Rowlands water catchment review may have an impact on the Regional water security plan and Cabonne.
Chapter 6. Project description – project
6.2 Description of project infrastructure
6.2.1 Offtake structure and pumping station
The offtake structure would be formed by cutting into the bank of the river. The arrangement of the
offtake structure would consist of a precast concrete structure or structural steel trash rack enclosure
surrounded by rock armouring.
The site for the offtake structure and associated pumping stations, comprising the structure and adjacent
hardstand areas, would occupy an area of approximately 5,000 m2.
The modules that would comprise the offtake structure are described below.
The intake would draw in raw water from the river at a design flowrate of 177 litres per second. Up to
12 ML/day (on average) would be extracted through the intake module over an average period of
19 hours per day (refer section 6.3 for more information on the proposed operating rules).
The filter module would incorporate:
􀂝 trash screens to remove large floating objects from the intake water
􀂝 fine screens (2 mm) to prevent the uptake of and/or fouling by smaller objects, including identified
It is proposed that the pumping station would consist of two rectangular brick masonry structures located
at the top of the river bank. A single-storey building (approximately 3 by 4 m in size, and 3.5 m high)
would house the pump motors and motor/compressors. The building would consist of two inclined shafts,
approximately 0.6 m in diameter, located approximately 20 m from the intake structure. The shafts, into
which pumps would be inserted, would be approximately 5 m below the invert level of the river. A
pipeline would connect the shafts to the offtake structure. Pump motors would be located above the 100
year average recurrence interval flood level (at relative height 373 m).
It is also proposed that a separate motor control structure (approximately 6 m in length by 3 m wide)
would be located above the 1 in 100 year average recurrence interval flood level. This would house the
The final easement would be confirmed during detailed design. It is likely that the final easement would
be, on average, 6 to 10 m wide. However, the easement may need to be wider in some areas, depending
on the location, local conditions, and the presence of other infrastructure. The maximum width of the
Macquarie River to Orange pipeline project Page | 6.11
Part B Project description chapters
pipeline easement would be 20 m. The easement for the proposed new sections of power line (see
section 6.2.5) would be 20 m wide.
During operation, usage restrictions would apply to private land within the easement. Restrictions may
􀂝 Approval would need to be sought from Council erect a new structure, or change an existing building,
structure, pipeline, road, fence, driveway or paving within the easement.
􀂝 Approval would need to be sought from Council to plant trees or excavate greater than 0.3 m below
existing ground level within the easement.
These restrictions would be included in the easement agreement entered into between Council and
landowners. Acquisition and compensation payable would be in accordance with the Land Acquisition
(Just Terms Compensation) Act 1991.
6.2.3 Booster pumping stations
Two booster pumping stations would be required to ensure efficient transfer of water through the
pipeline. They would be located at approximate chainages 5000 (pumping station 2) and 16750
(pumping station 3). Outside each pumping station it is likely that an aboveground surge vessel to control
pipeline surge, a pad-mounted power transformer and an access road and small parking area would be
required. Each station would occupy a site of approximately 5,600 m2,which would be fenced for public
Both pumping stations would include an above ground break tank large enough to balance the
operational flows in the pipeline, and permit the capture of upstream pipeline water during maintenance.
The break tanks would be constructed of structural steel and fitted with a vermin-proof roof. They would
be approximately 6.5 m in diameter and approximately 3 m high. The visibility of the tanks could be
reduced by installing part of the tank beneath the ground, earth mounding and screening with trees.
The buildings at each pumping station would be rectangular, single storey structures, fabricated from
either tilt-up concrete, moulded concrete, block work or brick work, and would be fitted with a structural
steel or concrete roof.
At pumping station 2, a pump and motor building approximately 12 m long by 4 m wide and 3.5 m high is
proposed. Additionally, a motor control centre building approximately 3 by 6 m in size would be required.
At pumping station 3, a single building comprising pump, motor and motor control equipment
(approximately 11 by 7 m in size) is proposed.
There would be no chemical storage at the pump stations or at any other locations along the pipeline.
The offtake location on the Macquarie River is on private property and has been the subject of lengthy negotiation with the landowner.
The number of booster pumping stations has been reduced to two following noise and amenity issues raised by residents along the pipeline.
The booster pumps are located on easements adjacent to Long Point Road and Oaky Lane.
The break tanks located at each booster pump station are for maintenance and operational purposes. RFS have indicated that these tanks will not provide any significant fire fighting asset.
Refurbishment of existing infrastructure
The project would also involve upgrading the existing overhead power lines that supply Ophir Road,
Oaky Lane and Long Point Road. The proposed refurbishment would commence at 1173 Ophir Road
(chainage 27400) to Long Point Road (chainage 4100). The refurbishment would involve replacing the
majority of power poles and the power line, as well as the insulators, cross-arms and conductors.
A voltage regulator would need to be installed to control the voltage levels along the power line. It is
proposed that this would be installed on the public road reserve adjacent to the boundary fence of 1173
Ophir Rd (at chainage 27400). A second voltage regulator would also be required at the intersection of
Lookout Road and Ophir Road (chainage 18700). This would involve the conversion of a small single
phase regulator up to a new three-phase site. Cabonne Shire Council and adjacent landowners would be
consulted regarding these locations. The existing single phase overhead power line from Bag End
(chainage 23500) heading north would need to be replaced, including replacing insulators, cross-arms,
conductors and a large percentage of power poles over a distance of approximately 19 km.
All refurbishment works would be undertaken within the existing power line easement. New and
replacement poles would be standard timber treated poles. It is estimated that a total of 89 power poles
The up-grade to 3 phase power on this line will provide a benefit to customers on the line.
Chapter 7. Project description –
7.2 Construction methodology
A construction access corridor up to a maximum of 20 m wide would be required along the pipeline route
to allow for trench excavation; equipment storage and movement of construction vehicles along the
corridor; storage of topsoil, backfill and spoil; and access. Clearing and grading would be minimised
where practicable to the extent necessary for construction of the pipeline and would not exceed the 20 m
wide corridor. The area that would be directly impacted by construction activities would range in width
from 6 to 20 m, depending on a range of factors such as presence of significant vegetation,
constructability, construction management and safety considerations, land form, slopes and anticipated
sub-soil structures. Direct impacts would be reduced as far as practicable with narrower clearances (6 to
10 m) used where feasible. The final clearance zone (within the construction corridor) would be
confirmed during detailed design.
The only exception to this would be in the vicinity of the river offtake where a wider clearing zone of 60 m
is proposed to allow access (via the proposed access road switchback) through steep grades (from
chainage 00 to 400).
7.3 Crossings and utility adjustments
7.3.1 Watercourse crossings
During construction, a number of creeks and drainage lines would be crossed (as shown in Figure 7.2),
including Summer Hill Creek at first, second, third and fourth crossings; El Dorado Gully; Kittys Creek;
Oaky Creek; and unnamed drainage lines adjacent to Bulgas Road and north of Kennett Place.
Possible crossing methods would involve either open trenching or trenchless techniques (for example,
horizontal directional drilling). The crossing methods would be confirmed during detailed design and
would depend on several factors:
􀂝 type and or strength of the creek bed material
􀂝 volume of flow in the creek
􀂝 steepness of the ground on either side of the crossing
􀂝 whether a scour valve would be required in close proximity to the crossing
􀂝 environmental issues.
Potential crossing techniques are outlined below.
This would involve damming or diverting the watercourse using coffer dams in the form of water filled
temporary bladders. The dam would be sized to provide sufficient watercourse storage to allow the
trench to be excavated, the pipeline to be laid and the protective concrete encasement to be placed. If
the flow rate and gradient of the creek is such that insufficient storage volume is available, a bypass
pumping system around the dam may be established.
A typical coffer dam arrangement using a water filled bladder is shown in Figure 7.3. Typical equipment
used would include:
􀂝 a water-filled bladder (Figure 7.3) or alternatively sand bags or sheet piles may be used as the
􀂝 a diesel pump and temporary pipework
􀂝 a small onsite concrete mixer or if the site is close to Orange, concrete trucks would supply concrete
directly from a batching plant in Orange
􀂝 concrete vibrators powered by small mobile petrol or diesel generators
􀂝 hand held machinery such as drills and grinders powered by small mobile petrol or diesel generators
􀂝 an excavator for excavation of the trench across the river and equipment lifting.
A typical crossing using this method would take approximately two to four days.
7.3.2 Road crossings
The number and location of road crossings would be confirmed during detailed design. Indicative road
crossings may include:
􀂝 Long Point Road
􀂝 Oaky Lane
􀂝 Lookout Road
􀂝 Ophir Road
􀂝 Spring Glen Road
􀂝 Winter Lane
􀂝 Banjo Patterson Way
􀂝 Bulgas Road.
Long Point Road and Ophir Road may need to be crossed a number of times.
It is likely that road crossings would be undertaken using open trenching techniques. Traffic movements
in a single lane would be maintained in accordance with traffic management and traffic control plans.
Road crossings would be undertaken in consultation with the relevant road owner and the road would be
reinstated in accordance with the requirements of the road owner.
Further information on traffic and infrastructure impacts are provided in chapters 21 and 22.
Construction within the road reserve will be in accordance with Cabonne Council’s standard conditions for development.
Orange City Council will be required to meet the Office of Heritage and Environment (Fisheries) requirements for each crossing.
Traffic management, road openings and restoration will be specified by Cabonne Council as the road authority.
7.5 Construction timing, staging and workforce
7.5.1 Timing and staging
Subject to receipt of planning approvals, it is anticipated that the project construction would commence in
the first half of 2013. It is intended that the entire project would be constructed in a single stage over
7.6.2 Haul routes
Construction traffic would largely be confined to the following roads:
􀂝 Burrendong Way.
The likely main haul routes are shown on Figure 7.5. Information on potential traffic generation and
impacts is provided in chapter 21.
7.6.3 Transport and storage of dangerous goods
The transport and storage of dangerous goods would be in accordance with relevant Australian
It is anticipated that the majority of diesel plant and machinery would be refuelled onsite by a refuelling
truck. Some diesel may be stored at the offtake site given the difficulty of accessing this site.
Damage to Cabonne Council’s road infrastructure during the construction phase is a concern as sections of the route are gravel surface and dry weather only roads.
Conditions will need to be provided in an agreement with OCC for the maintenance of these roads during the construction phase.
7.8 Construction management and rehabilitation
7.8.1 Construction management
Construction would be managed in accordance with relevant guidelines and standards, including those
Erosion and sediment control prevention measures would be implemented as part of all project
construction activities. Significant effort and attention would be given to preventing soil erosion and
sedimentation of surface water runoff, both as part of land based construction, and during construction
involving watercourse crossings or impacts to waterbodies (Macquarie River and Suma Park Reservoir)
Standard controls to prevent erosion and sedimentation would be implemented for each construction
activity. The practices and controls would be based on the practices described in the following
􀂝 ‘Managing Stormwater: Urban Soils and Construction Vol 1’ (Landcom, 2004)
􀂝 ‘Managing Stormwater: Urban Soils and Construction Vol 2A Installation of Services’ (DECC, 2008b)
􀂝 ‘Managing Stormwater: Urban Soils and Construction Vol 2C Unsealed Roads’ (DECC, 2008c)
􀂝 the ‘Code of Environmental Practice Onshore Pipelines’ (Australian Pipeline Industry Association,
􀂝 Office of Water guidelines for controlled activities
All erosion and sediment control measures, which would form part of the detailed design for the project,
would be designed, implemented and maintained in accordance with the above guidelines. The guiding
principles for effective soil and water management that would be adopted during project construction and
post construction periods include:
􀂝 Prioritise prevention of erosion rather than controlling sediment and capturing sediment laden
􀂝 Phasing and conducting work to minimise the area of soil disturbance and vegetation removal.
􀂝 Development of individual property, construction and rehabilitation management plans that include
strategies for weed management, soil erosion, bio-security, revegetation for short and long term
restorations. These plans would be developed in consultation with the landowner.
􀂝 Managing topsoil so that it is excavated and temporarily stockpiled separately from sub soils and
reused on site during rehabilitation.
􀂝 Agreeing on the rehabilitation outcomes with the landowner prior to commencement of construction.
Indicative erosion control measures are included in the conceptual plans provided in Appendix C.
In-stream works (watercourse crossings)
In addition to the above, the design and construction of in-stream works would be consistent with:
􀂝 ‘Guidelines for controlled activities 􀃭 In-stream works’ (NSW Department of Water and Energy,
􀂝 ‘Guidelines for controlled activities 􀃭 Laying pipes and cables in watercourses’ (NSW Department of
Water and Energy, 2008).
Construction work in areas of naturally occurring asbestos would be undertaken in consultation with
NSW WorkCover and consistent with:
􀂝 ‘Naturally Occurring Asbestos Planning Procedures Orange City Council’ (Noel Arnold and
Associates, 2006)
􀂝 ‘How to Manage and Control Asbestos in the Workplace 􀃭 Code of Practice’ (Safe Work Australia,
􀂝 ‘How to Safely Remove Asbestos – Code of Practice’ (Safe Work Australia, 2011)
􀂝 the management plan for naturally occurring asbestos (refer chapter 26).
Chapter 12. Terrestrial ecology
Table 12.14 General measures to manage potential ecology impacts during construction and
Category Management measures
􀂝 General site induction to include biodiversity issues.
􀂝 Hollow bearing (or habitat) trees on margins of, or adjacent to, the construction area
would be individually marked for retention. Those to be removed from within the
construction zone would be marked for fauna clearance inspections by a qualified
ecologist during felling operations (as part of tree removal protocol), with salvage of
hollow sections or other features where possible.
􀂝 Trees to be retained within and beyond the construction access corridor would be
identified or protected by temporary fencing or webbing.
􀂝 A two-stage vegetation clearance procedure would be implemented in which habitat
trees would be cleared 24 to 48 hours after the surrounding vegetation has been
cleared (to prompt resident fauna to vacate the habitat trees). Removal of habitat
trees would be done under the supervision of an ecologist trained in fauna capture
􀂝 Collection and broadcast of native grass seed in areas to be disturbed where native
grasses dominate the groundcover stratum.
􀂝 Redistribution of stockpiled surface rock within the study area under the guidance of
a qualified ecologist.
􀂝 Soils would be replaced in their natural order during backfilling.
Edge effects 􀂝 Minimising disturbance to habitat adjacent to the construction area (e.g. the use of
visible temporary fencing).
􀂝 No stockpiling of materials on adjacent vegetation. Adjacent vegetation should be
designated as an 'environmentally sensitive area', and fenced off.
􀂝 Using locally indigenous (local provenance) species for revegetation works.
Weed management 􀂝 Excavated spoil would be located on cleared flat ground and/or within areas of exotic
pasture grass. Stockpiling sites would avoid stands of native vegetation and native
􀂝 Use of weed-free topsoil in landscaping and revegetation of disturbed sites with
locally indigenous species (of local provenance).
􀂝 Revegetation using stockpiled soil would also include planting local native species to
stabilise the soil as well as ongoing weed control.
􀂝 Use of weed-free topsoil in landscaping.
Management of noxious weeds during all phases of this project;
has been a high priority for landholders on the pipeline route.
Strategies and procedures have been developed to mitigate the risk associated with access onto and off properties
The sections of the proposed pipeline located within the road reserve have a direct impact on Cabonne Council’s road infrastructure access during the construction phase. Although the Infrastructure SEPP provides OCC with provision for the construction of the pipeline and there is a requirement for OCC to obtain Cabonne Council’s conditions for construction works in the road reserve, it would be appropriate for Cabonne Council and OCC to enter into a memorandum of understanding that sets out those provisions.
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\OFFICIAL RECORDS LIBRARY\GOVERNANCE\COUNCIL MEETINGS\NOTICES - MEETINGS - 357542
Item 0 Ordinary Meeting 24 September 2012
Item 0 - Annexure 1
· Input into the Delivery Program and Operational Plans in relation to the responsibilities listed above.
Objectives: To consider planning, health and building, and environmental matters.
c) Determine applications for Designated Development.
1. To consider reports, advice and recommendations of staff, together with relevant information from third parties and to make determinations based on same in accord with its responsibilities; and make recommendations to Council on other matters placed before the Committee ensuring the recommendations are within the limits of available resources and subject to the powers vested under the Statutes, Regulations and Council’s own policies.
Objectives: To consider matters referred from time to time by Council or matters considered to be of urgent nature by the Committee, Chairperson, Mayor, General Manager, Director of Finance & Corporate Services, Economic Development Manager, and Promotion Tourism Officer.
2012 DRAFT AUSTRALIA DAY AWARDS COMMITTEE
Item Ordinary Meeting 24 September 2012
Item - Annexure 1
Item 0 - Annexure 2
GENERAL MANAGER’S REPORT ON MATTERS FOR NOTATION SUBMITTED TO THE Ordinary Council Meeting TO BE HELD ON Monday 24 September, 2012
ITEM 2 Resolutions Register - InfoCouncil - Outstanding Actions 1
ITEM 3 DEVELOPMENT APPLICATIONS RECEIVED DURING THE PRECEDING MONTH................................................................................................................... 2
ITEM 4 DEVELOPMENT APPLICATIONS APPROVED DURING THE PRECEDING MONTH.................................................................................................... 3
ITEM 5 BURIAL STATISTICS........................................................................... 5
ANNEXURE 1.1 Schedule of Investments as at 31 August 2012 6
ANNEXURE 2.1 Council................................................................................... 7
ANNEXURE 2.2 Community Services..................................................... 40
ANNEXURE 2.3 ED and T................................................................................ 43
ANNEXURE 2.4 Environmental Services.......................................... 46
ANNEXURE 2.5 Land Development........................................................ 48
ANNEXURE 2.6 Rates..................................................................................... 50
ANNEXURE 2.7 Works Resolution Register.................................. 51
1. Schedule of Investments as at 31 August 2012
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Investments to 31 August 2012 is attached for Council’s information.
ITEM 2 - Resolutions Register - InfoCouncil - Outstanding Actions
7. Works Resolution Register
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InfoCouncil generated reports are provided including May 2009 to 17 September 2012 Resolutions. These are annexed sorted by meeting i.e. Council, Community Services, etc.
ITEM 3 - DEVELOPMENT APPLICATIONS RECEIVED DURING THE PRECEDING MONTH
\OFFICIAL RECORDS LIBRARY\DEVELOPMENT AND BUILDING CONTROLS\BUILDING AND DEVELOPMENT APPLICATIONS\REPORTING - DEVELOPMENT APPLICATIONS TO COUNCIL - 355851
The following Development Applications have been received during the period 1/08/2012 to 31/08/2012 as detailed below.
Modification to wood fired pizza shop
Modification to relocatable homes
Confectionery Program
Change of Use – Pharmacy/Post Office
Addition to Existing Dwelling & S68
$ 777,971
$ 344,383
$ 1,122,354
ITEM 4 - DEVELOPMENT APPLICATIONS APPROVED DURING THE PRECEDING MONTH
\OFFICIAL RECORDS LIBRARY\DEVELOPMENT AND BUILDING CONTROLS\BUILDING AND DEVELOPMENT APPLICATIONS\REPORTING - DEVELOPMENT APPLICATIONS TO COUNCIL - 355852
The following Development Applications have been approved during the period 1/08/2012 to 31/08/2012 as detailed below.
Addition to Dwelling & S68
Erection of Water Tank
Modification to Cattle Feedlot
$ 797,490
$ 2,681,142
ITEM 5 - BURIAL STATISTICS
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Item - Annexure 2
Item - Annexure 3
Item - Annexure 4
Item - Annexure 5
Item - Annexure 6
Item - Annexure 7