Source: https://apps.leg.wa.gov/WAC/default.aspx?cite=434-690&full=true
Timestamp: 2020-05-27 09:41:36
Document Index: 132259015

Matched Legal Cases: ['§ 434', '§ 434', '§ 434', '§ 434', '§ 434', '§ 434', '§ 434', '§ 434', '§ 434', '§ 434', '§ 434', '§ 434', '§ 434']

Chapter 434-690 WAC:
WACs > Title 434 > Chapter 434-690
Chapter 434-690 WAC
Last Update: 11/12/91
ARCHIVES—ACCESS TO PUBLIC RECORDS
HTMLPDF 434-690-010 Purpose.
HTMLPDF 434-690-020 Description of central and field organization of the division of archives and records management.
HTMLPDF 434-690-030 Operations and procedures.
HTMLPDF 434-690-040 Public records available.
HTMLPDF 434-690-050 Public records officer.
HTMLPDF 434-690-060 Office hours.
HTMLPDF 434-690-070 Requests for public records—Archives—Scheduled records.
HTMLPDF 434-690-080 Fees.
HTMLPDF 434-690-090 Exemptions.
HTMLPDF 434-690-100 Review of denials of public records requests.
HTMLPDF 434-690-110 Protection of public records.
HTMLPDF 434-690-120 Records index.
HTMLPDF 434-690-130 Communication with division—Address.
HTMLPDF 434-690-140 Adoption of form.
HTMLPDF 434-690-990 Appendix A—Management organization chart of state archivist.
HTMLPDF 434-690-99001 Appendix B—Form—Request for public records.
PDF434-690-010
The purpose of this chapter shall be to ensure compliance by the office of the secretary of state, division of archives and records management with the provisions of chapter 1, Laws of 1973 (Initiative 276), Disclosure—Campaign finances—Lobbying—Records; and in particular with sections 25–32 of that act, dealing with public records.
[Statutory Authority: RCW 42.17.250. WSR 91-23-024, § 434-690-010, filed 11/12/91, effective 12/13/91.]
PDF434-690-020
Description of central and field organization of the division of archives and records management.
Division of archives and records management. The division is an administrative service and regulatory agency. The administrative office of the division and its staff are located at the Archives and Records Center Building, Olympia, Washington.
[Statutory Authority: RCW 42.17.250. WSR 91-23-024, § 434-690-020, filed 11/12/91, effective 12/13/91.]
PDF434-690-030
The division of archives and records management is the primary archival and records management agency of Washington state government. The division is organized as depicted in Appendix A. Through its several sections, operating units, and regional offices it carries on the functions cited in chapter 434-620 WAC.
[Statutory Authority: RCW 42.17.250. WSR 91-23-024, § 434-690-030, filed 11/12/91, effective 12/13/91.]
PDF434-690-040
All public records of the division as defined in WAC 434-15-610 are deemed to be available for public inspection and copying pursuant to these rules, except as otherwise provided by RCW 42.17.310 and WAC 434-690-100.
[Statutory Authority: RCW 42.17.250. WSR 91-23-024, § 434-690-040, filed 11/12/91, effective 12/13/91.]
PDF434-690-050
(1) The divisional records shall be in the charge of the public records officer designated by the secretary of state. The person so designated shall be located in the administrative office of the secretary of state. The public records officer shall be responsible for the following: The implementation of the division's rules and regulations regarding release of public records, coordinating the staff of the division in this regard, and generally insuring compliance by the staff with the public records disclosure requirements of chapter 42.17 RCW.
(2) The archival records in the custody of the division shall be in the charge of the state archivist. The state archivist shall be located in the state archives and records center building. The state archivist shall be responsible for the following: The implementation of the division's regulations regarding the release of archival records, coordinating the staff of the division in this regard and generally insuring compliance by the staff with the public records disclosure requirements of chapter 42.17 RCW.
(3) The scheduled records in the custody of the division shall be in the charge of the public records officer designated by the agency of record origin. The public records officer of the agency of records origin shall be responsible for implementation of the agency's rules and regulations regarding the release of public records and coordinating with the staff of the state archives in this regard insofar as records of his agency in the custody of the state archivist are concerned.
[Statutory Authority: RCW 42.17.250. WSR 91-23-024, § 434-690-050, filed 11/12/91, effective 12/13/91.]
PDF434-690-060
Divisional records, archives and scheduled records shall be available for inspection and copying during the customary office hours of the division. For the purposes of this chapter, the customary office hours shall be from 8:30 a.m. to 4:30 p.m., Monday through Friday, excluding legal holidays.
[Statutory Authority: RCW 42.17.250. WSR 91-23-024, § 434-690-060, filed 11/12/91, effective 12/13/91.]
PDF434-690-070
PDF434-690-080
(2) No fees shall be charged for records search and retrieval services.
(3) The division may impose a reasonable charge for providing copies of public records, regardless of media, and for the use by any person of division equipment to copy public records. Charges shall not exceed the amount necessary to reimburse the division for its actual costs incident to such copying.
(4) The division may charge a fee for research services prorated on salary benefit and overhead costs with a half-hour minimum.
(5) The division shall charge a fee of five dollars per certificate for issuance of a certificate or certified copies.
[Statutory Authority: RCW 42.17.250. WSR 91-23-024, § 434-690-080, filed 11/12/91, effective 12/13/91.]
PDF434-690-090
PDF434-690-100
PDF434-690-110
Records will be made available to the requestor subject to the following restrictions:
(1) The records may not be removed from the area designated.
(2) The quantity of records may be limited in consonance with the requested use.
(3) All possible care will be taken by the requestor to prevent damage to the records.
(4) Records may not be marked or altered in any way.
(5) Use of liquids and fountain pens; also eating, drinking, and smoking while utilizing the records is prohibited.
(6) Records shall not be defaced in any way including writing on, folding or folding anew if in folded form, tracing or fastening with clips or other fasteners except those that may already exist in the file.
(7) Records may not be cut or mutilated in any way.
(8) Records must be kept in the order in which received.
(9) Records will be returned to the state archivist or his designee by the requestor when no longer required and no later than the end of the customary office hours as set forth in WAC 434-690-060.
[Statutory Authority: RCW 42.17.250. WSR 91-23-024, § 434-690-110, filed 11/12/91, effective 12/13/91.]
PDF434-690-120
(1) Index. The division has available to all persons a current index which provides identifying information as to the following records issued, adopted, or promulgated since its inception:
"(e) Factual staff reports and studies, factual consultant's reports and studies, scientific reports and studies, and any other factual information derived from tests, studies, reports, or surveys, whether conducted by public employees or others;
"(f) Correspondence, and materials referred to therein, by and with the agency relating to any regulatory, supervisory, or enforcement responsibilities of the agency, whereby the agency determines, or opines upon, or it is asked to determine or opine upon, the rights of the state, the public, a subdivision of state government, or of any private party;
"(g) Public records accessioned into the archive proper of the state of Washington; and
"(h) Scheduled records in the custody of the state archives."
(2) Availability. The current index promulgated by the division shall be available to all persons under the same rules and on the same conditions as are applied to public records available for inspection.
[Statutory Authority: RCW 42.17.250. WSR 91-23-024, § 434-690-120, filed 11/12/91, effective 12/13/91.]
PDF434-690-130
Communication with division—Address.
All communications with the division including but not limited to the submission of materials pertaining to its operations and/or the administration or enforcement of chapter 42.17 RCW and these rules; requests for copies of the division's decisions and other matters, shall be addressed as follows: Office of the Secretary of State, c/o Public Records Officer, Legislative Building, Olympia, Washington 98504-0000.
[Statutory Authority: RCW 42.17.250. WSR 91-23-024, § 434-690-130, filed 11/12/91, effective 12/13/91.]
PDF434-690-140
The division hereby adopts for use by all persons requesting inspection and/or copying or copies of its records, the form attached hereto as Appendix B entitled "Request for public record."
[Statutory Authority: RCW 42.17.250. WSR 91-23-024, § 434-690-140, filed 11/12/91, effective 12/13/91.]
PDF434-690-990
Appendix A—Management organization chart of state archivist.
[Statutory Authority: RCW 42.17.250. WSR 91-23-024, § 434-690-990, filed 11/12/91, effective 12/13/91.]
PDF434-690-99001
Appendix B—Form—Request for public records.
If withheld, name the exemption contained in RCW 42.17.310 which authorizes the withholding of the record or part of record: Subsection (1) ( ).
If request granted, time . . . . . . , day . . . . . . .
[Statutory Authority: RCW 42.17.250. WSR 91-23-024, § 434-690-99001, filed 11/12/91, effective 12/13/91.]