Source: https://www.federalregister.gov/documents/2015/05/26/2015-12344/defense-federal-acquisition-regulation-supplement-uniform-procurement-identification-dfars-case
Timestamp: 2018-03-18 16:41:10
Document Index: 332290062

Matched Legal Cases: ['arts 204', 'art 204', 'art 4', 'art 204', 'art 204', 'art 4', 'art 204', 'art 232', 'art 239', 'art 4', 'arts 204', 'arts 204', 'art 4', 'art 204']

Federal Register :: Defense Federal Acquisition Regulation Supplement: Uniform Procurement Identification (DFARS Case 2015-D011)
A Proposed Rule by the Defense Acquisition Regulations System on 05/26/2015
80 FR 30030
30030-30032 (3 pages)
0750-AI54
2015-12344
DARS-2015-0025
List of Subjects in 48 CFR Parts 204, 232, 239, and Appendix F to Chapter 2
Subpart 204.70—[Removed and Reserved]
https://www.federalregister.gov/d/2015-12344 https://www.federalregister.gov/d/2015-12344
Comments on the proposed rule should be submitted in writing to the address shown below on or before July 27, 2015, to be considered in the formation of a final rule.
Submit comments identified by DFARS Case 2015-D011, using any of the following methods:
○ Regulations.gov: http://www.regulations.gov. Submit comments via the Federal eRulemaking portal by entering “DFARS Case 2015-D011” under the heading “Enter keyword or ID” and selecting “Search.” Select the link “Submit a Comment” that corresponds with “DFARS Case 2015-D011.” Follow the instructions provided at the “Submit a Comment” screen. Please include your name, company name (if any), and “DFARS Case 2015-D011” on your attached document.
○ Email: osd.dfars@mail.mil. Include DFARS Case 2015-D011 in the subject line of the message.
○ Mail: Defense Acquisition Regulations System, Attn: Ms. Jennifer Johnson, OUSD(AT&L)DPAP/DARS, Room 3B941, 3060 Defense Pentagon, Washington, DC 20301-3060.
DoD is proposing to revise the DFARS to comply with the uniform procurement identification procedures implemented in the FAR through final rule 2012-023 (79 FR 61739, effective November 13, 2014). The final FAR rule implemented a uniform award identification system among various procurement transactions across the Federal Government, as recommended by the Government Accountability and Transparency Board. DFARS coverage of uniform procurement identification must be synchronized with the FAR coverage so that the identification numbers of DoD-issued contracts, orders, and other procurement instruments will comply with FAR subpart 4.16 as amended by final FAR rule 2012-023.
This rule proposes to make the following amendments to the DFARS and its Appendix F:
Subpart 204.70, Uniform Procurement Instrument Identification Numbers, is amended to relocate all text to subpart 204.16 and to revise the relocated text to comply with FAR subpart 4.16. Subpart 204.70 is reserved.
Subpart 232.9, Prompt Payment, is amended to clarify the task and delivery order numbers for use on invoices and receiving reports.
Subpart 239.74, Telecommunications Services, is amended to remove text on the type of procurement instrument.
Appendix F, Material Inspection and Receiving Report, is amended to clarify the task and delivery order numbers for use on receiving reports.
DoD does not expect this proposed rule to have a significant economic impact on a substantial number of small entities within the meaning of the Regulatory Flexibility Act, 5 U.S.C. 601, et seq., because the rule implements procurement instrument identification procedures that are similar to procedures DoD has used for many years. However, an initial regulatory flexibility analysis has been performed and is summarized as follows:
DoD is proposing to amend the Defense Federal Acquisition Regulation Supplement (DFARS) to comply with the uniform procurement identification procedures implemented in the Federal Acquisition Regulation (FAR) through final FAR rule 2012-023.
Final FAR rule 2012-023 implemented a uniform award identification system among various procurement transactions across the Federal Government, as recommended by the Government Accountability and Transparency Board. DFARS coverage of uniform procurement identification must be synchronized with the FAR coverage so that the identification numbers of DoD-issued contracts, orders, and other procurement instruments will comply with FAR subpart 4.16 as amended by final rule 2012-023.
DoD does not expect this rule to have a significant economic impact on a substantial number of small entities within the meaning of the Regulatory Flexibility Act, 5 U.S.C. 601, et seq. The proposed rule affects all DoD contractors who will receive new task or delivery orders against DoD-issued contracts, purchase orders, calls against DoD-issued blanket purchase agreements, orders against DoD-issued basic ordering agreements, and certain types of contracts beginning in fiscal year 2016. At this time, the exact number of small entities is unknown.
The projected recordkeeping is limited to that required to properly record contract and other procurement instrument identification numbers and input them in documents (e.g., invoices) as required under Government contracts. Preparation of these records requires clerical and analytical skills to create the documents and input them into the appropriate electronic systems.
The rule does not duplicate, overlap, or conflict with any other Federal rules.Start Printed Page 30031
DoD will also consider comments from small entities concerning the existing regulations in subparts affected by this rule in accordance with 5 U.S.C. 610. Interested parties must submit such comments separately and should cite 5 U.S.C. 610 (DFARS Case 2015-D011), in correspondence.
This rule contains information collection requirements that require the approval of the Office of Management and Budget under the Paperwork Reduction Act (44 U.S.C. chapter 35); however, these changes to the DFARS do not impose additional information collection requirements to the paperwork burden previously approved under OMB Control Number 0704-0248, entitled Material Inspection and Receiving Report.
Therefore, 48 CFR parts 204, 232, 239, and Appendix F to Chapter 2 are proposed to be amended as follows:
1. The authority citation for 48 CFR parts 204, 232, 239, and Appendix F to chapter 2 continues to read as follows:
204.1601
204.1603
204.1670
Cross-reference to Federal Procurement Data System.
204.1671
(b) Transition of PIID numbering. Effective October 1, 2016, all components shall comply with the PIID numbering requirements of FAR subpart 4.16 and this subpart for all new solicitations, contracts, orders, and agreements issued, and any amendments and modifications to those new actions. Components are encouraged to transition to this numbering schema as soon as possible, but not earlier than October 1, 2015.
(c) Change in the PIID after its assignment. When this occurs, the new PIID is known as a continued contract.
(D) Shall not evade competition, expand the scope of work, or extend the period of performance beyond that of the predecessor contract.
(a) Elements of a PIID. DoD-issued PIIDs are thirteen characters in length. Use only alpha-numeric characters, as prescribed in FAR 4.1603 and this subpart. Do not use the letter “I” or “O” in any part of the PIID. Follow PIID numbering procedures in FAR 4.1603(a).
(3) Position 9. Do not use letters identified in FAR 4.1603(a)(3) as “Reserved for future Federal Governmentwide use” or “Reserved for departmental use” in position 9 of the PIID.
(4) Positions 10 through 17. In accordance with FAR 4.1603(a)(4), DoD-issued PIIDs shall only use positions 10 through 13 to complete the PIID. Enter the serial number of the instrument in these positions. A separate series of serial numbers may be used for any type of instrument listed in FAR 4.1603(a)(3). Components assign such series of PIID numbers sequentially. A component may reserve blocks of numbers or alpha-numeric numbers for use by its various components.
(b) Elements of a supplementary PIID. Follow supplementary PIID numbering procedures in FAR 4.1603(b) in addition to the requirements contained in paragraphs (2)(ii)(1) through(3) of this section.
(1) Positions 2 through 3. These are the first two digits in a serial number. They may be either alpha or numeric. Use the letters K, L, M, N, P, Q, S, T, U, V, W, X, Y, or Z only in position 2 and only in the following circumstances—
(i) Use K, L, M, N, P, and Q in position 2 only if the modification is issued by the Air Force and is a provisioned item order.
(ii) Use S, and only S, in position 2 to identify modifications issued to provide initial or amended shipping instructions when—
(iii) Use T, U, V, W, X, or Y, and only those characters, in position 2 to identify modifications issued to provide initial or amended shipping instructions when—
(iv) Only use Z in position 2 to identify a modification which definitizes a letter contract or a previously issued undefinitized modification.
(2) Positions 4 through 6. These positions are always numeric. Use a separate series of serial numbers for each type of modification listed in paragraph (b)(2)(ii) of this section. Examples of proper numbering for positions 2-6 (the first position will be either “A” or “P”) are as follows:Start Printed Page 30032
Provisioned items order (reserved for exclusive use by the Air Force only)
00001-99999 K0001-K9999 S0001-S9999.
then KA001-KZ999 SA001-SZ999.
A0001-A9999 L0001-L9999 T0001-T9999.
B0001-B9999 LA001-LZ999 TA001-TZ999.
and so on to M0001-M9999 U0001-U9999.
H0001-H9999 MA001-MZ999 UA001-UZ999.
then N0001-N9999 V0001-V9999.
J0001-J9999 NA001-NZ999 VA001-VZ999.
then P0001-P9999 W0001-W9999.
R0001-R9999 PA001-PZ999 WA001-WZ999.
then Q0001-Q9999 X0001-X9999.
AA001-HZ999 QA001-QZ999 XA001-XZ999.
JA001-JZ999 Y0001-Y9999.
RA001-RZ999 YA001-YZ999.
(3) If the contract administration office is changing the contract administration or disbursement office for the first time and is using computer generated modifications to notify many offices, it uses the six position supplementary number ARZ999. If either office has to be changed again during the life of the contract, the supplementary number will be ARZ998, and on down as needed.
Detailed guidance on mapping PIID and supplementary PIID numbers stored in the Electronic Document Access system to data elements reported in the Federal Procurement Data System can be found in PGI 204.1604-70.
(1) Modifications will be applied in order of the effective date on the modification.
(2) In the event of two or more modifications with the same effective date, modifications will be applied in signature date order.
3. Remove subpart 204.70, consisting of sections 204.7000 through 204.7007.
(b)(1)(iii) For task and delivery orders numbered in accordance with FAR 4.1603 and DFARS 204.1603, the 13-character order number will serve as the contract number on invoices and receiving reports. Task and delivery orders numbered with a four-position alpha-numeric call/order serial number shall include both the 13-position basic contract Procurement Instrument Identifier and the four-position order number.
(i) Enter the 13-position alpha-numeric basic Procurement Instrument Identifier (PIID) of the contract. For task and delivery orders numbered in accordance with FAR 4.1603 and DFARS 204.1603, enter the 13-character order number only. If the order has only a four-position alpha numeric call/order serial number; enter both the 13-position basic contract PIID and the four-position order number.