Source: http://destinyhosted.com/agenda_publish.cfm?id=22724&mt=ALL&get_month=8&get_year=2016&dsp=min&seq=32
Timestamp: 2020-07-12 20:12:15
Document Index: 507692532

Matched Legal Cases: ['art911', 'art 911', 'art 9', 'art 9', 'art 911', 'art 911', 'art 911', 'art911']

Mayor Jackson called the meeting to order at 7:00 p.m.
Council Member Herman delivered the invocation
Mayor Pro Tempore Montoya led the Pledge of Allegiance to the Flag.
Ralph Varela, Council Member
Karl Montoya, Mayor Pro Tempore
Robert Jackson, Mayor
Remilie S. Miller, City Clerk
Scott Miller, Fire Chief
Terrence McKeon, Deputy Public Works Director
Celina Morris, Accounting Manager
Mike Brashier, Public Safety Communication Manager
Council Member Powell moved to approve the minutes listed below. Council Member Kortsen seconded the motion and was carried with a 7-0 voice vote.
C.1 City Council Regular - August 1, 2016
C.2 City Council Special - August 8, 2016
C.3 Arts and Humanities Commission - May 4, 2016
C.4 Planning and Zoning Commission - July 14, 2016
C.5 Police Personnel Retirement Board - June 13, 2016
D.1 Claims - July 28, 29, August 2 and 4, 2016
Council Member Varela moved to approve and pay the reported claims dated July 28, 29, August 2 and 4, 2016. Council Member Fitzgibbons seconded the motion and was carried unanimously.
Mayor Pro Tempore Montoya moved to approve the meeting agenda. Council Member Herman seconded the motion and was carried unanimously.
Council Member Powell requested to remove Agenda Items G.4 and G.5 from the Consent Agenda.
Mayor Pro Tempore Montoya moved for passage the Consent Agenda, with the exception of Agenda Items G.4 and G.5. Council Member Kortsen seconded the motion and the following roll call vote was recorded:
AYE: Council Member Ralph Varela
Mayor Pro Tempore Karl Montoya
Mayor Jackson then declared that all items in these minutes identified by an asterisk (*) preceding the title of that item were passed and adopted.
*Final Adoption of Ordinance No. 2974
Accepting a Bid from Grey mountain Construction, LLC
Construction for the Thornton Road Project
(Gila Bend Highway to Cottonwood Lane)
By a 7-0 roll call vote under the Consent Agenda, Council passed and adopted Ordinance No. 2974, which appeared before Council for a second reading, Accepting a Bid from Grey Mountain Construction, LLC to Provide the Construction for the Thornton Road Project; Authorizing Expenditure of Public Funds in an Amount Not to Exceed $1,355,370.00; and Authorizing the Execution of a Contract.
*Final Adoption of Ordinance No. 2975
Adoption of the City's Fiscal Year 2016-2017 Property Tax Levy
By a 7-0 roll call vote under the Consent Agenda, Council passed and adopted Ordinance No. 2975, which appeared before Council for a second reading, Levying Upon the Assessed Valuation of the Property within the City of Casa Grande Subject to Taxation a Certain Sum Upon Each One Hundred Dollars of Valuation Sufficient to Raise the Amount Estimated to be Required in the Annual Budget, Less the Amount Estimated to be Received from Fines, Licenses and Other Sources of Revenue; Providing Funds for Various Bond Redemptions, for the Purpose of Paying Interest Upon Bonded Indebtedness; and Providing a General Fund for General Municipal Expenses; all for the Fiscal Year Ending the 30th Day of June, 2017.
*Final Adoption of Ordinance No. 2976
Santa Cruz Crossing Dedication for the Public Drainage Easement
By a 7-0 roll call vote under the Consent Agenda, Council passed and adopted Ordinance No. 2976, which appeared before Council for a second reading, Conditionally Accepting Dedication of Drainage Easement and Related Utilities for Irving and Lillian Fabricant Trust.
Assignment and Assumption of Development, Financing Participation, and Intergovernmental Agreement No. 1
for the Post Ranch Community Facilities District from
Harvard Casa Grande Ventures, LLC to Post 400 L.L.L.P.
and the Benross Corporation Profit Sharing Plan
and Trust, Giora Ben-Horin, Trustee
City Manager Rains recommended that Mayor and Council approve the assignment of the Development, Financing Participation, and Intergovernmental Agreement No. 1 from Harvard Casa Grande Ventures, LLC to Post 400 L.L.L.P. and the Benross Corporation Profit Sharing Plan and Trust.
Director Rains reported that the City has received a request from Harvard Casa Grande Ventures, LLC to formally assign their rights associated with the Communities Facilities District Development, Financing Participation and Intergovernmental Agreement No. 1 for the Post Ranch project to Post 400 L.L.L.P. and the Benross Corporation Profit Sharing Plan and Trust as a result of a pending sale of the property.
In order to assign the agreement, both the City of Casa Grande, as well as the Post Ranch Community Facilities District would need to consent to the transfer.
There is no fiscal impact anticipated.
In response to Council Member Powell, City Manager Rains conveyed that City Staff and the CFD Board both feel secured with the assignment and assumption of the Development, Financing Participation, and Intergovernmental Agreement No. 1 for the Post Ranch Community Facilities District.
City Clerk Miller read by title only, Resolution No. 5002, Consenting to the Assignment and Assumption of Development, Financing Participation, and Intergovernmental Agreement No. 1 (Post Ranch Community Facility District) from Harvard Casa Grande Ventures, LLC to Post 400 L.L.L.P. and the Benross Corporation Profit Sharing Plan and Trust; and Authorizing Execution of the Assignment by City Manager.
Council Member Fitzgibbons moved for passage Resolution No. 5002. Council Member Varela seconded the motion and the following roll call vote was recorded:
Mayor Jackson then declared Resolution No. 5002 passed and adopted.
Consent to the Assignment and Assumption of the Post Ranch Pre-Annexation and Development Agreement from Harvard Casa Grande Ventures, LLC to Post 400 L.L.L.P. and the Benross Corporation Profit Sharing Plan and
Trust, Giora Ben-Horin, Trustee
City Manager Rains recommended that Mayor and Council consent to an Assignment of the Pre-Annexation and Development Agreement from Harvard Casa Grande Ventures, LLC to Post 400 L.L.L.P. and the Benross Corporation Profit Sharing Plan and Trust.
City Manager Rains reported that Harvard Casa Grande Ventures (“Assignor”) and Post 400 L.L.L.P. and the Benross Corporation Profit Sharing Plan and Trust (collectively, the “Assignee”) entered into a purchase and sale agreement in 2016. The Assignor is a party to a pre-annexation and development agreement originally recorded in 2005. The pre-annexation and development agreement has been amended five (5) times and is collectively known as the “PADA.” In accordance with the terms of the purchase agreement, Assignor desires to assign Assignee and Assignee desires to assume from Assignor all of Assignor’s rights and obligations under the PADA, including the obligations of “master developer.”
In order to finalize the assignment and assumption of the pre-annexation and development agreement, the City of Casa Grande’s consent is required. Because development agreements run with the land, this consent would simply have the effect of substituting the new owner of the property for the old owner.
In response to Council Member Powell, City Manager Rains conveyed that Staff and the CFD Board both feel secured with the assignment and assumption of the Post Ranch Pre-Annexation and Development Agreement.
City Clerk Miller read by title only Resolution No. 5003, Consenting to the Assignment and Assumption of the Post Ranch Pre-Annexation and Development Agreement from Harvard Casa Grande Ventures, LLC to Post 400 L.L.L.P. and the Benross Corporation Profit Sharing Plan and Trust; and Authorizing Execution of the Assignment by City Manager.
Council Member Powell moved for passage Resolution No. 5003. Council Member Fitzgibbons seconded the motion and the following roll call vote was recorded:
Major Jackson then declared Resolution No. 5003 passed and adopted.
Mayor and Council recognized the thirteen All-Start Team Members (Girls ages 11-12) and Coaches of the Casa Grande Little League Softball for their accomplishments this year. The team won their District Championship and State Tournament in Fountain Hills Arizona, moved on to represent the State of Arizona in the Western Regionals in San Bernardino, California and took 3rd Place.
Accepting the Proposal for Professional Services
from DPC Enterprises, L.P.
Provide and Deliver Sodium Hypochlorite
City Manager Rains announced that this item is a very competitive bid and explained that City Staff applied the City’s current procurement process in this project.
City Manager Rains requested for the City Council to table this item to the September 6, 2016 council meeting in order to accommodate the requested meeting of a vendor regarding their prospective bid in this project.
Council Member Powell moved to table this item to the September 6, 2016 council meeting. Council Member Fitzgibbons seconded the motion and was carried with a 7-0 voice vote.
Accepting the Proposal for Professional Services from Rave Mobile Safety to Provide Smart911 Licenses and Set-up Services for the City's Public Safety Communications Division
Communication Manager Brashier recommended that Mayor and Council authorize the City Manager to enter into an agreement with Rave Mobile Safety to purchase Smart 911 for an initial three year period.
Mr. Brashier reported that Smart 9-1-1 helps call takers and first responders make better decisions, shorten response times and save lives. It is trusted by thousands of 9-1-1 centers and first responders nationwide. Smart 9-1-1 allows members of the community to register and provide information about themselves, their family members, their homes and workplaces, medical conditions, and other pertinent information.
Mr. Brashier conveyed that citizens provide profile data into the Smart 911 database prior to an emergency. When a registered user dials 9-1-1 from a registered device to a dispatch center that has an agreement with Smart 911, the callers profile will open on the call takers screen. This information can then be sent to the mobile units in the field. By providing this information to the first responders, it can help them make more informed decisions helping better protect themselves and residents.
Rave Mobile Safety provides 24x7 support, sample SOPs and FAQ documents, along with training tools and marketing services to ensure maximum community awareness. They assist with monthly marketing campaigns for community outreach.
This item was budget for and approved in the fiscal year 2016-17 Public Safety Communications operating budget. There is a one time discounted professional services fee of $ 5,000.00, discounted annual licensing of $9000.00 per year which will cover the five dispatch positions two primary and three back up and a one time server purchase of $1000.00 which our IT Staff will handle.
Smart 911 has included $5000.00 per year discount on the annual licensing and a one time $5000.00 discount on the professional services fee.
In response to Council Member Kortsen, Mr. Brashier conveyed that the typical customers who will register for this service would be anybody (parents, children, senior citizens). Staff will reach out to the community with the assistance of the Public Information Officer, City’s website and Police Department Facebook pages. The provider will handle the information with confidentiality; the information will be store at the provider’s server. City Dispatcher can only view and access the customer’s information when a customer initiates a 911 call; their information will stay active for approximately 45 minutes and the window will close and the information is no longer accessible.
Mayor Jackson suggested providing information to the community through inserts in the City’s monthly sewer and trash bill.
In response to Council Member Herman, Ms. Michele Nelson with Rave Mobile Safety conveyed that from the Administrative function, the City of Casa Grande will have an actual portal and will be able to see the number of registered customers based on the City’s zip code.
Further, Ms. Nelson explained that at the initial “public launch” (this is when Mr. Brashier indicates that everybody is trained within the agency), the Rave Mobile Safety Marketing Department will be ready to be in contact with Mr. Brashier to coordinate press releases, Mayor and Police Chief will be involved to do public launch and news media will be present. Thereafter, Rave Mobile Safety will provide Staff the information every single month from then on out whether it’s back-to-school, monsoon season, safety such as pool drowning, etc. The provider will be working with Staff on what announcement to place on the social media. Should there be a specific event that the City of Casa Grande wishes to promote, Staff will need to inform Rave’s marketing department and they will readily produce the information.
In response to Council Member Herman, Mr. Brashier conveyed that the service being purchased tonight does not have the ability to send out notices such as road closure due to flooding; however, Nixle product is being utilize to send this type of messages. There is also another product from Pinal County which is ideal for sending messages that will be scheduled for council’s consideration in the future.
In response to Mayor Pro Tempore Montoya, Ms. Nelson explained that the facility data (school or business) right now the provider does not have an actual reminder programmed to update the data; however, the provider is currently working on an enhancement for the program to issue reminder to businesses, school or government building to update their floor plan information every year. The process then would be the Administrator (Mr. Brashier) will have to accept those floor plans. The Administrator will then have complete control to determine if the floor plan is accurate and eventually approve the data for updating.
Further, Ms. Nelson explained that on the safety profile, as a customer registers and creates their profile, and for any reason have not touched or logged in six months, a continued reminder will be issued and after so many reminders that information becomes stored in the database for seven years and will not be available until the customer actually updates their data. Any medical information, allergies, family that has some kind of mental health, autistic children in the resident, etc. all of these data will still be attached to the customer’s profile. The system will generate a reminder for the customers to update their home address.
In response to Council Member Varela, Ms. Nelson confirmed that the product has over 80 different languages for customer to utilize when registering for the service. Also, when a Spanish speaking customer places a 911 call the information on the computer screen will pop up as Spanish data. The Dispatcher will then find someone that can translate for the customer. Should the 911 customer that do not speak English happens to hang up, the Rave Mobile Solution texting component will text out to the caller.
Mayor Jackson conveyed that as council, they need to have some degree of understanding the return on investment for this service. It will help determine if the system is being used regularly or only five times per year and since service agreement is for three years; Staff will then need to reevaluate the program. Further, Mayor Jackson suggested for Staff to provide the City Council an annual report update on the status as to the number of people registered and actual number the system was utilized.
In response to Council Member Powell, Mr. Brashier conveyed that there are two different products. The NexGen911 has a texting feature the product that is being purchase tonight has a communicator, it is not a true text to 911 but it allows the capability through Rave Mobile Safety program to text the 911 user.
Ms. Nelson announced that Mr. Brashier as an Administrator for this system will have a portal for the reporting that he can generate a monthly reporting that will indicate how many people have used texting communication, the facility, the safety, etc.
City Clerk Miller read by title only Resolution No. 5004, Accepting the Proposal for Professional Services from Rave Mobile Safety to Provide Smart911 Licenses and Set-Up Services; Authorizing Expenditure of Public Funds in an Initial Amount Not to Exceed $32,000.00; and Authorizing the Execution of a Contract.
Council Member Kortsen moved for passage Resolution No. 5004. Council Member Fitzgibbons seconded the motion and the following roll call vote was recorded:
Mayor Jackson then declared Resolution No. 5004 passed and adopted.
Ordinance No. 1178.376
Changing the Zoning from Urban Ranch (UR) to General Business (B-2) on Property Located at the Intersection of Rodeo Road and Pottebaum Avenue (DSA-16-00049)
Planning & Development Director Tice highlighted the below information as appeared in his Request for Council Action form.
Staff and Planning Commission recommend that City Council Approve the zone change request from UR to B-2 with the following Conditions of Record:
Maximum detached sign height to be 12 ft.
Maximum height of parking lot light poles to be 22 ft.
No outdoor storage, sale, and display shall be permitted except that which is associated with a Temporary Use Permit.
At time of development, a 6 ft. masonry wall shall be present along any property line that is shared with the developing site and the residentially-designated property. Wall as seen from the subject property shall be the same color as a color on the building.
A minimum 15 ft. landscape buffer shall be provided at time of development along any property boundary adjacent with the developing site and the residentially-designated property. Said buffer shall contain a minimum of 1 tree per 30 feet.
Four-sided masonry architecture is required of buildings.
No patios where food or beverage is served are permitted on any elevation which abuts residentially-designated property.
The request for a zone change from UR to B-2 is not accompanied by any plans for development at this time. Rather, the purpose for the rezone is in anticipation for needed commercial services among the surrounding residential areas to be developed over time. Along both sides of Rodeo Road east of this parcel to Rodeo's junction with Peart Road is undeveloped commercially-designated land. North of the western half of this parcel across Rodeo Rd. lies developed single-family residential property. Also, undeveloped single-family residential property abuts this parcel to the west and south. To mitigate impact of commercial property adjacent to residential property, staff and Planning Commission recommend that City Council approve seven conditions of record that will help provide compatibility between the land uses. Further development consideration will occur at the time of Major Site Plan review when specific development is proposed. Additional improvements will be made to Rodeo Rd. to meet its arterial road classification at the time of development.
Impact fees assessed per square footage of building for commercial development in a B-2 district would likely be larger than what would be collected for the total of three dwelling units that could be constructed within this UR-zoned area.
Council Member Powell conveyed that he read the comments from the people in the area during the Planning & Zoning Commission public hearing portion of the meeting. Truthfully, they have a lot of commercial around the area but this four (4) acres parcel is not going to make a lot of difference between commercial being added next to the other commercial. This is a good plan. The City Staff and Planning and Zoning Commission’s conditions really addressed what the concerns of those people in the area.
Council Member Kortsen expressed that she loves the idea of always having a lot of landscaping; however, she would like to understand the requirement of the buffer and the 6ft wall for this parcel.
In response to Council Member Kortsen, Director Tice conveyed that the development standards are to create better use and compatibility use. Further, Director Tice utilized the slide presentation to explain the wall buffer and landscaping needed to achieve the compatibility. The landscaping and wall are to help for visual relief. The canopy and the trees are intended to help soften the view trying to locate the area that affects the view corridor. For every major site plan a certain percentage of the lot has to be landscape, what we are doing is forcing that landscape in the particular areas where it needs the function in a way to achieve compatibility. In this case, it’s trying to soften the view from the people’s back yards looking at this commercial building.
Director Tice concurred with Council Member Herman’s comment that the western boarder of the property will be rezoned. Additionally, Director Tice conveyed that Staff drafted the conditions of record very carefully indicating that buffer will be needed only along the residential boundary.
Council Member Herman recognized the good job done mitigating the concerns and council will have another chance when the final plan comes for their consideration.
Mayor Jackson declared a public hearing to allow comments on this matter.
Bennet Curry of 1387 E. Cactus Bloom Way (Santa Rosa Development), Casa Grande AZ 85122, conveyed that he respectfully disagrees with the decision of the Planning & Zoning Commission and requested for the City Council to deny the approval of this rezoning application. Mr. Curry expressed that he and his wife do not want the commercial development across the road from their property. Also, Mr. Curry believes that a slippery slope will be taking place when the next parcel of land gets rezoned and will end up having a lot of commercial developed in their area.
John McGuire of 941 E. Penny Lane, Casa Grande, AZ 85122, conveyed that he was the other speaker that addressed the Planning & Zoning Commission during the public hearing for the rezoning of this parcel and shared his comment from that meeting. Mr. McGuire suggested for City Staff that when the PAD or actual design plans for the parcel south of the development happens; the Planning & Zoning Commission should also take some mitigation efforts on the north side of the development’s design to encourage placing more buffers.
There being no more comments, Mayor Jackson declared the public hearing closed.
City Clerk Miller read by title only Ordinance No. 1178.376, Amending Zoning Ordinance No. 1178 and its Subsequent Amendments by Changing the Zoning from Urban Ranch (UR) to General Business (B-2) on Property Located at the Intersection of Rodeo Road and Pottebaum Avenue, Casa Grande, Arizona.
Mayor Pro Tempore Montoya moved for passage Ordinance No. 1178.376. Council Member Herman seconded the motion and the following roll call vote was recorded:
NAY: Council Member Mary Kortsen
Mayor Jackson then declared Ordinance No. 1178.376 passed to a second reading.
At this time 7:55 p.m., Council recessed to conduct the Post Ranch Community Facilities District Board Meeting.
Council reconvened the regular meeting at 7:58 p.m.
M.1 Council Member Kortsen moved to hold the executive session for the below items:
Mayor Pro Tempore Montoya seconded the motion and was carried with a 7-0 voice vote.
N. Reports:
Council Member Varela reported the following:
Provided update on the escalation training process between Casa Grande Police Department and Mesa Police Department.
Announced the clean gaming (video, board, & arts/science activities) program for children ages 7 to 13 every Wednesday from 3:30 to 4:30 p.m. being held at Vista Grande Library.
Council Member Herman reported the following:
Provided information on the successful retreat of the Casa Grande Youth Commission held on Saturday, August 13, 2016 at Francisco Grande.
Expressed appreciation to Mayor Jackson and City Manager Rains for speaking to the Casa Grande Youth Commission members at their retreat.
Thanked Kayla Fulmer, Public Information Officer for working with the Casa Grande Youth Commission in producing commercials to promote the local TV Channel.
Announced to invite everyone to the Casa Grande Republican Club meeting in welcoming Senator Jeff Flake on Wednesday, August 17, 2016, 5:30 p.m. at the Property Conference Center.
Council Member Powell reported the following:
Attended a 2-day water conference on water law in Scottsdale, AZ.
Shared pertinent information and highlights from the conference, such as Arizona Water Rights regarding surface/ground water and stream water adjudication.
Announced that he has copies of the materials from the water conference and offered to share if anyone is interested.
Council Member Montoya reported the following:
Shared the successful retreat of the Casa Grande Youth Commission members held on Saturday, August 13, 2016 at Francisco Grande.
Announced the Casa Grande Youth Commission’s Day of Shredding event will be schedule for late October at a different location (Rodeo & Trekell Road).
Council Member Kortsen recognized the efforts of the 3rd Street businesses at the downtown area and shared the newspaper article regarding the business owner’s approach to work together promoting their business.
Council Member Fitzgibbons reported the following:
Encouraged everyone to participate by providing input until August 31st regarding the proposed features of the Master Plan for Carr McNatt Park.
Announced that the Casa Grande Fire Department offers CPR Classes each month at the Public Safety Facility.
Shared that she will be sending off her third and last child to college next week.
Mayor Jackson reported the following:
Reminded the City Council that the League of Cities & Town Annual Conference is scheduled for August 23 through 26, 2016 at Scottsdale Princes.
Announced that on Thursday, August 18, 2016 at 5:30 p.m. is the reception for Dr. Jacquelyn Elliot, College President for Central Arizona College.
There being no further business at this time, the meeting adjourned at 8:56 p.m.
I hereby certify that the foregoing minutes are a true and correct copy of the minutes of the regular meeting of the City Council of Casa Grande, Arizona held on the 15th day of August, 2016. I further certify that the meeting was duly called and held and that a quorum was present.