Source: https://www.osha.gov/pls/oshaweb/owadisp.show_document?p_id=1679&p_table=DIRECTIVES
Timestamp: 2017-07-26 00:44:06
Document Index: 336190192

Matched Legal Cases: ['art 1960', 'art 1960', 'art 1960', 'art 1960', 'art 1960', 'art 1960', 'art\n1960', 'art 1960', 'art 1960', 'art 1960', 'art\n1960', 'art 1960', 'art 1960', 'art 1960', 'art 1960', 'art 1960', 'art 1960', 'art\n1960', 'art 1960', 'art 1960', 'art 1960', 'art 1960', 'art\n2', 'art 1960', 'art 1960', 'art 1960', 'art 1960', 'art 1960', 'art 1960', 'art 1960', 'art 1960', 'art 1960', 'art 1960', 'art 1960', 'art 1960', 'art 1960', 'art 1960', 'art 1960', 'art 1960', 'art 1960', 'art 1960', 'art 1960']

FAP 01-00-003 - FAP 1.3 - Federal Agency Safety and Health Programs | Occupational Safety and Health Administration
A. Purpose. The purpose of this instruction is to transmit
policies that are unique to Federal Agency Safety and Health Programs. This
directive was developed by the Field Operations Manual (FOM) Chapter XIII
Revision Team to provide the field offices a reference document for
identifying the responsibilities associated with Federal Agency Inspections
1. Occupational Safety and Health Act of 1970, Sections 19 and
2. Executive Order 12196, February 26, 1980, Occupational Safety
and Health Programs for Federal Employees.
3. 29 CFR Part 1960, Basic Program Elements for Federal Employee
Occupational Safety and Health Programs and Related Matters, October 21,
4. OSHA Publication 2014, revised 1986, Recordkeeping and
Reporting Guidelines for Federal Agencies.
5. OSHA Instruction ADM 1-1.32, July 19, 1993, The Enforcement
User Skills Manual for use with the NCR Computer System.
6. OSHA Instruction FAP 1.2A, April 10, 1995, Federal Agency
Safety and Health Programs with Bureau of Prisons, U.S. Department of
7. OSHA Instruction CPL 2.102, March 28, 1994, Procedures for
Approval of Local Emphasis Programs (LEPs) and Experimental
8. OSHA Instruction CPL 2.103, September 26, 1994, Field
Inspection Reference Manual (FIRM).
D. Action. Policies and procedures for Federal agencies are to be
the same as those followed in the private sector, except as specified in this
instruction. This instruction supersedes Chapter XIII, Federal Agency
Programs of the FOM, CPL 2.45B. Until Chapter XIII is removed from the FOM,
FAP 1.3 will take precedence. Area Office questions should be directed to
the Regional Federal Agency Program Officer (FAPO).
E. Federal Agencies. This instruction describes a change that
affects Federal agencies. Federal Agencies are subject to the enforcement
policy and procedures contained in this instruction which are consistent with
the Executive Order 12196, Section 1-201, and 29 CFR 1960.16.
F. Jurisdiction. The Occupational Safety and Health
Administration's (OSHA's) Federal agency jurisdiction varies according to the
activity being performed. Further information may be obtained from the
Directorate for Policy, Office of Intra-Governmental Affairs at 202-219-8021.
NOTE: A list of Federal agencies that are excluded from OSHA
jurisdiction is found in Appendix E.
NOTE: A list of Interagency agreements with DOL is found in Appendix
1. Federal Agency Compliance. OSHA is authorized to
conduct unannounced inspections in Executive Branch Federal agency
establishments unless:
NOTE: OSHA can conduct announced inspections at
Federal Prisons following guidelines found in OSHA Instruction FAP
b. The agency has Certified Safety and Health Committees
(Certified Committees).
NOTE: OSHA can conduct announced inspections in
agencies with Certified Committees.
c. The work is performed by military personnel or involves
"uniquely military equipment, systems and operations."
NOTE: Workplaces and operations similar to those of industry
are not excluded from OSHA coverage.
d. Another Federal agency has occupational safety and health
standards and exercises jurisdiction under Section 4(b)(1) of the
Occupational Safety and Health Act (OSH Act). (See Appendix
a. Employees of private contractors performing work under
Government contracts are not covered under Section 19 of the OSH Act, the
Executive Order, and 29 CFR Part 1960 program elements, but are covered by
private sector procedures under the OSH Act.
b. Where an authorized State program is in existence, the
State program shall have jurisdiction over private sector contractors unless
the work being performed is at a location of "exclusive Federal jurisdiction"
within the Federal property. The Regional Administrator shall refer to State
Plan Operational agreements to determine "exclusive Federal jurisdiction." If the agreement is not clear, the legal staff having management authority
over the Federal property shall be consulted.
3. Government-Owned Contractor-Operated Facilities
(GOCO's). OSHA compliance policies concerning GOCO operations are
described in separate Memoranda of Understanding (MOU) applicable to specific
agencies. (See Appendix F.)
G. Definitions. The following definitions apply to Federal
1. Establishment. A single physical location where
business is conducted or services or operations are performed. Where
distinctly separate activities are performed at a single physical location,
each activity shall be treated as a separate "establishment." Typically, an
"establishment" refers to a field activity, Regional Office, Area Office,
installation, or facility. Examples are as follows:
a. Major organizational units with distinct lines of
authority shall be counted as separate establishments.
b. Agencies or bureaus in an agency would be separate
establishments even if they occupied the same building.
c. Each component of the Department of Defense (Army, Navy,
etc.) and each major command located at an installation would be a separate
d. Lower organizational units such as offices or divisions
within a bureau or shops within a command are not considered separate
2. Evaluation. A Department-wide (comprehensive)
assessment of a Federal agency's occupational safety and health program. Includes document reviews and interviews at various organizational levels
from the top down to track the flow and implementation of the program, and
includes information from visits to Agency sites (field reviews).
3. Field Review. A "mini-evaluation" of an agency's
occupational safety and health program at a specific site. Includes document
reviews and interviews at various organization levels at the site, and
information obtained from a walkaround inspection to assess implementation of
the program at the site.
4. OSHA Notice. The Federal agency equivalent of a
"citation" is the Notice of Unsafe and Unhealthful Working Conditions,
OSHA-2H Form, (OSHA Notice) which is the agency's report as required by 29
CFR Part 1960. Instructions for completing the OSHA Notice are found in OSHA
Instruction ADM 1-1.32, Chapter VII and XI.
5. Citable Program Elements. Specific program elements in
29 CFR Part 1960 that are to be cited when found not in compliance during
inspections or evaluations.
6. General Duty Clause. Executive Order 12196, Section
201(a), and 29 CFR 1960.8(a) mandate the head of each agency to furnish to
each employee a workplace free from recognized hazards. OSHA Notices shall
refer to 29 CFR 1960.8(a) to enforce serious violations that are not
addressed by a specific OSHA standard or program element.
NOTE: Section 5(a)(1) of the OSH Act is the "general duty
clause" for the private sector and does not apply to Federal
7. Uniquely Military. Equipment and systems designed by
The Department of Defense that are unique to the national defense mission,
such as military aircraft, ships, submarines, missiles, and missile sites,
early warning systems, military space systems, artillery, tanks, and tactical
vehicles. Also operations such as field maneuvers, naval operations,
military flight operations, associated research test and development
activities, and actions required under emergency conditions.
1. Targeted Inspections. Targeted inspections are
equivalent to the private sector programmed inspections. Federal agency
establishments are targeted using the Office of Workers Compensation
Program's (OWCP) data.
a. Area Directors shall schedule all targeted Federal agency
inspections within the fiscal year.
b. OSHA targeted inspections shall identify violations of
OSHA standards and citable program elements. (See Appendix A.)
2. Special Emphasis Inspections. Area Directors, in
concurrence with the FAPO, may develop Federal agency special emphasis
programs following OSHA Instruction CPL 2.102. The FAPO shall obtain
concurrence from the Director, Office of Federal Agency Programs (OFAP),
before any special emphasis inspection programs are implemented.
3. Fatality/Catastrophe Investigations. Executive Order
12196, Section 1-401(i) and 29 CFR 1960.31 authorizes OSHA to investigate
fatal or catastrophic incidents to Federal employees in agencies subject to
NOTE: A catastrophe is a work-related incident that results in
the inpatient hospitalization of three or more employees within 30 days of an
a. Agency Investigation. Agencies are required to
conduct an investigation of each fatal or catastrophic incident and, upon
request, to provide OSHA with a report of findings upon completion of the
b. OSHA Investigation Decision. The Area Director
shall determine whether OSHA will conduct an investigation of the incident. OSHA may conduct an independent investigation or participate in the agency's
NOTE: When OSHA joins an agency investigation, the
compliance safety and health officer (CSHO) shall participate fully with the
investigation and not be subject to "observer status" by the
c. Excluded Agencies. If an incident report is
received concerning a Federal agency not under OSHA's jurisdiction, the
person reporting the incident shall be referred to that agency's safety and
health staff. (See Appendix E for list of excluded agencies.)
4. Complaint Handling. Unsafe or Unhealthful Working
Conditions (complaints) referred to Federal agencies for investigation shall
be handled in accordance with 29 CFR 1960.28. Use complaint form letters in
Appendix D, Section I for transmittal of the complaint to the agency. OSHA
investigations of complaints shall be handled the same as private sector
complaints except for the following:
(1) If OSHA determines not to make an announced
inspection, any complaints received shall be forwarded to the agency
Designated Agency Safety and Health Official (DASHO) for
(2) The agency shall handle the complaint in accordance
with procedures outlined in 29 CFR 1960.28(d).
(3) If half the members of record of an agency's Certified
Committee are not satisfied with the agency's response to complaints of
hazardous working conditions, a request can be made for OSHA to evaluate or
inspect the condition.
(4) If OSHA determines that an inspection is necessary,
the establishment official shall be notified at least one day in advance of
the scheduled inspection.
(5) The results of the inspection will be provided to the
establishment official who will be requested to share the results with the
Certified Committee. A copy of the inspection results shall also be
forwarded to the agency DASHO.
(6) The following agencies have Certified
* Panama Canal Commission * Central Intelligence
Agency * Securities and Exchange Commission * Interstate Commerce
Commission * General Services Administration * Department of Labor * Tennessee Valley Authority * U.S. International Trade
b. Reports of Safety and Health Program Violations.
When complaints allege violations of program elements of 29 CFR Part 1960,
the Area Director may schedule an inspection or respond by letter. Any
program deficiency trends noticed in a Federal agency shall be reported to
the FAPO and forwarded to OFAP for review. OFAP shall determine if an
evaluation of the agency's program should be conducted.
c. Responding to Complaints When OSHA Does Not Have
Authority. If OSHA does not have compliance authority over the
complainant's agency, the complainant shall be advised to contact his/her
employer's safety and health staff. Every effort shall be made to assist in
identifying the proper person to be contacted. (See Appendix E for excluded
5. Reports of Reprisal or Discrimination. Section 11(c)
of the OSH Act does not apply to Federal employees. The Executive Order
12196 and 29 CFR Part 1960.46 and the Whistleblower Protection Act of 1989
require agency heads to assure that no employee is subject to restraint,
interference, coercion, discrimination or reprisal for exercising any right
a. Covered Employees. The Whistleblower Protection
Act of 1989 is enforced by the Office of Special Counsel. Whenever a covered
employee believes that reprisal actions are taken against him/her for
reporting a violation of a law, rule or regulation, reporting OSHA will refer
covered Federal employees or former employees directly to the Office of
Special Counsel, Complaints Examining Unit, 3rd Floor, 1730 M. Street, N.W.,
Washington D.C. 20036, telephone #1-800-872-9855. There are no time
limitations for filing a reprisal complaint with the Special
b. Noncovered Employees. Employees of a government
corporation such as the Tennessee Valley Authority; the U.S. Postal Service
or Postal Rate Commission; the Central Intelligence Agency, Defense
Intelligence Agency, National Security Agency or certain other intelligence
agencies excluded by the President; the General Accounting Office; and the
Federal Bureau of Investigation are not covered by the Whistleblower
Protection Act. Inmates at Federal prisons have their own reprisal program
through the Bureau of Prisons and are not covered by the Special Counsel (See
OSHA Instruction FAP 1.2). Reports of reprisal or discrimination from Federal
employees who are not covered by e Special Counsel, should be sent to the
agency DASHO. Contact OFAP for further assistance, if needed.
6. Alternate Standards. If an agency has been approved
for an alternate standard in lieu of an OSHA standard, the CSHO shall
determine if the agency is in compliance with the alternate
NOTE: An alternate standard is the Federal agency equivalent to
a variance from OSHA standards that private sector employers may
7. Refusal of Entry. If a Federal agency scheduled for an
inspection refuses entry, the Area Director shall attempt to resolve the
issue with the establishment official.
a. If a resolution cannot be worked out, the Area Director
shall contact the FAPO. The FAPO shall contact the equivalent agency
organizational level with responsibility and authority for the
establishment's working conditions to discuss the refusal. If agreement
cannot be reached, the FAPO shall contact the Director, OFAP, for resolution
with the DASHO.
b. A written record of all actions taken to resolve the issue
shall be kept in the case file.
8. Warrants/Subpoenas. Administrative subpoenas or
warrants will not be used for Federal agencies. Issues unresolved at the
Area or Regional Office level shall be transferred to the Director, OFAP, for
resolution with the DASHO.
9. Recordkeeping and Reporting Requirements. Federal
agency recordkeeping and reporting requirements are outlined in 29 CFR Part
1960 program elements, Subpart I, and in Appendix B "Recordkeeping and
Reporting Guidelines for Federal Agencies" (OSHA Publication 2014).
NOTE: The lost workday injury (LWDI) rate (Item 33) and the
occupational injury/illness cases (Item 34) are not to be completed for
Federal agency activity on the OSHA-1.
a. Reports of Fatality/Catastrophes. Agencies must
notify OSHA within 8 hours of each work related fatality or inpatient
hospitalization of three or more employees. This requirement applies to each
such fatality or hospitalization of three or more employees which occurs
within thirty (30) days of an incident.
Notification can be made by telephone or in person to the
OSHA area office nearest the site of the incident or by using the OSHA
toll-free central phone number 1-800-321-OSHA.
b. Occupational Injury/Illness Logs (OSHA Logs).
Where, for reasons of efficient administration or practicality, an agency
must maintain these records at a place other than at each establishment,
these records may be maintained at Regional or Area levels if
quarterly updated copies are available at the establishment. (See Appendix
(1) Agencies may use their own forms to log injuries and
illnesses, but the forms must include all data elements listed in OSHA
Publication 2014. Cases reported to OWCP which do not involve lost time or
cost are "First Aid" cases and must appear on the log. First aid cases may be
displayed under a column labeled "First Aid" or may be listed under the "No
lost time case" column.
(2) As new OSHA standards are published under Section 6(b)
of the OSH Act that require certain injuries/illnesses to be recorded on the
OSHA Log, Federal agencies will also be required to enter this information on
their injury/illness log. For example, needle sticks, carpel tunnel
syndrome, and threshold shifts in hearing loss are now required to be
c. OSHA Supplementary Record of Occupational Injuries and
Illnesses (OSHA-101). Agencies may use the OSHA-101, or OWCP Forms CA-1,
CA-2, CA-6, or an equivalent agency form, as its supplementary record. The
supplementary record is to be completed in the detail required by the
d. Annual Summaries of Federal Occupational Injuries and
Illnesses. An annual summary of Federal occupational injuries and
illnesses for an establishment based on the OSHA Log shall be compiled not
later than 45 calendar days after the close of the fiscal year. The summary
shall then be posted for 30 consecutive days in a conspicuous place or places
in the establishment where notices to employees are customarily posted. (See
29 CFR 1960.71(d)).
e. OWCP Compensation Claim Forms. Agencies are
required to complete OSHA-related items on OWCP compensation claim forms
CA-1, CA-2, and CA-6.
NOTE: OWCP forms printed since 1986 include specific blocks
for Type, Source, and Duty Station Zip Codes which are OSHA-required
f. Access to Federal Employee Exposure and Medical
Records. The authority for obtaining Federal employee exposure and
medical records is Section 19(d) of the OSH Act, the Executive Order 12196,
and 29 CFR Part 1960, Subpart I. Specifically, 29 CFR 1960.66(f) requires
Federal agencies to comply with 29 CFR 1910.20, Access to Employee Exposure
and Medical Records as published in the Federal Register, Vol. 60, No. 128,
I. Evaluation. Compliance officers may be asked to participate in
field reviews for evaluations of Federal agency programs. They will receive
guidance from the FAPO. Evaluation procedures are contained in Appendix C.
1. Agency Selection. OFAP will annually provide the
Regional Administrators with a rolling two-year listing of agencies to be
evaluated over the following two years. FAPOs, in consultation with Area
Office Directors, will use this information to select the Federal agency
sites where they plan to conduct field reviews.
2. Frequency of Field Reviews. In order to ensure that
Federal agencies receive more regular feedback on their occupational safety
and health programs, each FAPO will be expected to conduct at least four
field reviews annually at the Federal agency sites of their choice. These
sites may be at one agency or divided among different agencies. The goal is
to distribute the four field reviews evenly throughout the year, although the
scheduling is at the discretion of the FAPO.
3. Report Format. A site report will be written by the
FAPO. FAPOs will forward the report to the top manager at the site, with
copies to the Agency Safety and Health Manager and OFAP.
J. Agency Technical Assistance Request (ATAR). An ATAR is a
request by a Federal agency for onsite assistance. Assistance provided
onsite shall be recorded on an OSHA-1.
1. An ATAR may include hazard abatement advice, training, a
partial or comprehensive inspection, and program assistance.
2. While many ATARs for hazard abatement advice or for an
assistance visit will be submitted by telephone, the requesting agency
normally shall be required to reduce the ATAR to writing before an onsite
visit can be scheduled. If special circumstances arise that make it
impractical to wait for a written request, the ATAR visit may be
3. Agencies requesting assistance shall be informed that the
agency is expected to correct any violations of citable program elements or
OSHA standards observed by CSHOs.
4. At Area Office discretion the decision of whether to conduct
an ATAR can include considerations such as:
b. Willingness by the requesting agency to assign necessary
staff and resources to implement safety and health programs,
d. Willingness by the requesting agency to pay CSHO travel
and per diem while an ATAR is conducted.
5. Assistance visit procedures will vary according to the scope
of the visit, as prescribed by the Area Director.
a. If the ATAR has resulted in a partial or a comprehensive
inspection, all violations of citable program elements or OSHA standards
observed shall be discussed with the establishment official at the closing
b. For serious violations that are unabated prior to the
closing conference, abatement dates and an abatement plan shall be discussed.
Abatement dates shall be based on the shortest interval within which the
agency can reasonably be expected to correct the violation.
c. For other-than-serious violations that are unabated prior
to the closing conference, abatement advice shall be provided when
d. The Area Director shall inform the establishment official
using inspection form letter "e" ("Notification to Employer-ATAR Results") in
Appendix D, Section II, of the results of the visit. The letter shall
describe OSHA's action taken in response to the ATAR and provide findings and
(1) If any violations were uncorrected at the end of the
visit, the letter shall:
(a) Discuss in sufficient detail all apparent
violations observed by the assistance team.
(b) Indicate abatement dates for serious violations as
discussed with the establishment official.
(c) Request abatement plans for any serious violation
that cannot be eliminated within 30 calendar days. Abatement plans must be
submitted within 30 calendar days of receipt of the
(d) Request that the establishment official notify
OSHA in writing of abatement action taken upon expiration of the established
(2) If no violations were observed or if all hazards were
eliminated prior to the completion of the closing conference, the Area
Director shall so inform the establishment official.
e. If, after 30 calendar days, the Area Director has not
received an abatement plan and has not been notified that violations have
been abated, the Area Director shall check on abatement status by telephone
or onsite visit. If any violations are unabated, an OSHA Notice shall be
issued with a copy sent to the agency's Designated Agency Safety and Health
Official (DASHO).
NOTE: Where onsite assistance is provided for those agencies
excluded from OSHA jurisdiction, a recommendation letter shall be sent
instead of an OSHA Notice.
K. Application for an Alternate Standard. An agency may apply for
an exception from an OSHA standard by applying for an alternate standard. Application procedures are found at 29 CFR 1960.17.
L. Notice of Unsafe or Unhealthful Working Conditions, OSHA-2H Form,
(OSHA Notice).
1. Issuance of the OSHA Notice. The OSHA Notice shall be
used to inform establishment officials of violations of OSHA standards,
alternate standards, and 29 CFR Part 1960 citable program elements.
a. When violations are observed during an OSHA inspection of,
evaluation of, or assistance visit to a Federal agency establishment, the
private sector procedures shall be followed, except as otherwise indicated in
(1) 29 CFR 1960.8(a) (the Federal equivalent of the
general duty clause) shall be used in the notification of serious hazards
that are not addressed by a specific OSHA standard. For other-than-serious
hazards the establishment shall be notified using the inspection form letter
"g" ("Letter for a Hazard Not Covered by Standard or General Duty Clause") in
Appendix D, Section II.
NOTE: Executive Order 12196, Section 1-201(a), will no
longer be used to cite hazards not addressed by a specific OSHA standard or
program element.
(2) 29 CFR Part 1960, Subpart I, shall be used to enforce
NOTE: Executive Order 12196, Section 1-201(j), will no
longer be used to cite recordkeeping violations.
(3) Violations of citable program elements of 29 CFR Part
1960 will normally be classified as "other-than-serious" unless they are
considered a contributing factor to a serious safety or health standard
violation (e.g., where lack of supervisory training contributed to an
unshored trench, both the trenching standard and 29 CFR 1960.55 would be
cited as "serious").
(4) A Repeat OSHA Notice may be issued to a Federal agency
establishment for repeat violations if the agency had been cited previously
for the same or a substantially similar condition and the following
(a) For serious violations, if OSHA regionwide
inspection history for the agency lists a previous OSHA Notice issued within
the past 3 years to an agency establishment within the same two-digit SIC
code. (See Appendix G for map of OSHA Regions.)
(b) For other-than-serious violations if the
establishment being inspected received a previous OSHA Notice issued within
(c) There is documentary evidence that the previous
OSHA Notice had been abated.
NOTE: Include the inspection identification number,
date, and location of the previous inspection on the OSHA
b. An OSHA Notice shall be completed in accordance with
current IMIS instructions.
c. The multiemployer worksite policy described in the FIRM,
at III-28 and 29, applies to both construction and nonconstruction, with both
private and Federal employers.
d. The Area Office shall send the OSHA Notice to the
establishment official.
(1) When violations are classified as willful or repeated,
a copy shall also be sent to the DASHO.
NOTE: For U.S. Army only send to: U.S. Army Safety
Center, Fort Rucker, Alabama 36362-5363, with a copy to: ODUSD (ES) SH,
Suite 110, 400 Army Navy Drive, Arlington, Virginia 22202.
d. If violations cannot be corrected within 30 days, Area
Directors may assign abatement dates up to 6 months in 90-day increments for
violations of 29 CFR Part 1960 authorized program elements. Justification for
abatement in excess of 30 days must be documented in the case
2. Cover Letter. If the laser OSHA Notice is not used,
each OSHA Notice shall be accompanied with inspection form letter "a"
("Notification to Employer--Inspection Results") in Appendix D, Section II,
which may also contain a general summary of what penalty amounts would have
been proposed in the private sector.
a. Request that the establishment official post a copy of the
OSHA Notice at or near each place the violation exists or
b. Inform the establishment official that an informal
conference may be requested in writing or by telephone with a confirming
letter within 15 working days of receipt of the OSHA Notice. The letter must
identify the items to be discussed.
c. Enclose the OSHA Publication, "Federal Employer Rights &
Responsibilities Following an OSHA Inspection."
M. Informal Conference Procedures. Informal conference procedures
will be the same as in the private sector. The Area Director shall make
every effort to resolve any disagreements at an informal conference with the
N. Appeal Procedures. If an issue is not resolved by the Area
Director, a summary of the discussion together with the agency's position on
the unresolved issues shall be forwarded to the FAPO within 5 working days of
the informal conference.
1. The FAPO/Regional Administrator shall confer with the
appropriate Regional agency official before making a decision on the
2. If the FAPO/Regional Administrator, in consultation with the
Area Director, decides that the item in question should remain unchanged on
the OSHA Notice, the appropriate agency officials shall be advised.
3. If there is still an unresolved issue after the Regional
review, the agency may send a letter of appeal to OSHA's Office of Federal
Agency Programs (OFAP).
4. Upon receipt of the letter of appeal, the Director, OFAP,
shall request pertinent portions of the investigation file and informal
conference notes from the Area Director.
5. OFAP shall review the disputed issues and discuss these with
top agency officials, as appropriate, to obtain resolution. The decision at
the National Office level, in consultation with the Regional Administrator,
FAPO, and Area Director, is final.
6. Any changes to the OSHA Notice resulting from agreement during
the informal conference procedures or subsequent appeal to OFAP will be made
in accordance with private sector procedures.
NOTE: Contest procedures before the OSHA Review Commission do
not apply to Federal agencies.
O. Verification of Abatement. Follow private sector guidelines to
verify abatement. Notify Certified Committee, if appropriate, of the
P. Petitions for Modification of Abatement Dates (PMAs). When
Area Offices receive Federal agency requests for additional abatement time,
they shall follow 29 CFR 1903.14(a) and 29 CFR 2200.37, which prescribe PMA
procedures for private sector. Since the Occupational Safety and Health
Review Commission has no jurisdiction over Federal agencies, and if the Area
Director does not agree to extend the abatement date, the agency may bring
unresolved issues to the Regional Administrator/FAPO for resolution with his
counterpart in the agency. Issues not resolved at the regional level shall
be forwarded to the Director, OFAP, for resolution with agency headquarters
in consultation with the Regional Administrator, the FAPO, and the Area
Q. Failure to Abate. Area Directors shall work with local Federal
agency managers in developing an acceptable abatement plan. When this cannot
be achieved within 30 calendar days of the abatement date, the following
steps shall apply:
1. The Area Director shall send a Notification of
Failure-to-Abate Alleged Violation, OSHA-2C Form, (FTA Notice) with
inspection form letter "h" ("Notification of Failure to Abate Alleged
Violation") in Appendix D, Section II, to the establishment official. This
letter may also contain a general summary of what penalty amounts would have
been proposed had they been a private sector employer.
2. The Area Director shall send a copy of the FTA Notice and
inspection form letter to the DASHO and representative of employees (a
transmittal letter is not required).
3. If the inspection was initiated because of a complaint, the
Area Director shall send a copy of the FTA Notice to the complainant with
complaint form letter "o" ("Notification to Complainant--Failure to Abate
Issued") in Appendix D, Section I.
4. The Area Director shall forward a copy of pertinent portions
of the complete case file to the FAPO, if the Area Director cannot
resolve the issue at the local level.
5. The FAPO shall immediately contact the Federal agency official
at the equivalent organizational level with responsibility and authority for
the establishment's working conditions, and request the manager to abate the
violation(s) or to develop an acceptable abatement plan. If no solution is
reached within 60 calendar days, the Regional Administrator shall forward the
Area Office case file and written documentation showing the dates, contacts,
and results of discussions undertaken at the Regional level to the Director,
6. The Director, OFAP, shall, within 30 calendar days, determine
which Directorate within OSHA is the most appropriate to review the case
file. The Director, Directorate of Compliance Programs (DCP) shall then
forward the case file to the appropriate Directorate.
a. The reviewing Directorate shall have 30 calendar days in
which to review the case file and return it to DCP with appropriate
b. If DCP upholds the citation, the Director shall, within 30
calendar days, schedule a meeting with his or her counterpart in the cited
Federal agency to discuss OSHA's findings and request an abatement
c. If a satisfactory abatement schedule is not received
within 60 calendar days, the Assistant Secretary shall schedule a meeting
d. If no solution is reached, the Assistant Secretary shall
request the Secretary of Labor's involvement.
7. DCP shall provide the Regional Office with a status report
every 60 calendar days until the case is resolved.
PROGRAM ELEMENT EXPLANATION
1960.8(a) This section is the "general duty clause" element,
that will replace the Executive Order 201(a) for enforcing serious hazards
that are not covered by a standard.
1960.8(b) This element gives specific directions for all
agencies to comply with applicable OSHA standards.
1960.8(c) This element gives specific directions to all agencies
to develop, implement, and evaluate an occupational safety and health
1960.8(d) This element gives specific directions to all agencies
to acquire, maintain, and require employee use of approved personal
protective equipment (PPE) and other safety equipment.
1960.11 This element provides for accountability of managers
and supervisors and can apply equally to all agencies.
1960.12(c) This element directs all agencies to post an agency
occupational safety and health poster informing employees of the agency
1960.25(a) The last sentence requiring that necessary equipment
to conduct inspections be provided can be enforced in all agencies; the first
part of the paragraph is general guidance that may not apply.
1960.25(c) The first sentence requires that each agency inspect
each workplace annually. The remaining part of the element is general
guidance that may not apply to all agencies.
1960.26(b)(5) The first sentence gives specific imminent danger
instructions to the inspector that can apply uniformly. The rest of the
paragraph gives guidance dealing with imminent danger that may not apply at
1960.26(c)(1-4) These elements direct how agencies should handle
agency inspection reports and notices of unsafe or unhealthful conditions.
1960.27(a) The first sentence gives specific instructions that
the safety and health inspector is in charge of an agency inspection. The
rest of the paragraph is general instruction that would be difficult to
1960.28(d)(3) This element gives specific time frames for an agency
to inspect employee reports of hazards.
1960.29(b) This element directs all agencies to investigate
accidents resulting in a fatality or hospitalization of five or more
1960.29(d) This element requires agencies to include specific
information on all investigative reports of accidents.
1960.30(a-e) This section gives specific abatement directions that
apply to all agencies.
1960.34(a-d) This section gives specific directions to General
Services Administration (GSA) and other agencies that affect the safety and
health programs of agencies in federally owned or leased buildings.
1960.37(b) This section requires equal representation of
management and non-management employees for those agencies who choose to have
a Certified Safety and Health Committee.
1960.37(d) This element directs that the safety and health
committee chairperson alternate between management and non-management and
applies equally for those agencies who choose to have a Certified Safety and
1960.37(e) This element requires that safety and health
committees meet on a regular schedule and applies to those agencies who
choose to have a Certified Safety and Health Committee.
1960.55(a) This element requires agencies to train all
supervisory employees on the Act, E.O. 12196, the agency safety and health
1960.56(a) This element gives specific directions for training
agency safety and health specialists.
1960.57 This section directs agencies to train safety and
1960.58 This section directs agencies to train collateral duty
safety and health personnel and committee members.
1960.59(a-b) This section directs agencies to train employees and
employee representatives in safety and health appropriate to the work
1960.67(a-c) This section directs all agencies to maintain a record
or log of occupational injuries and illnesses.
1960.68 This section directs all agencies to maintain a record
1960.69(a) This element directs all agencies to compile an annual
summary of Federal occupational injuries and illnesses.
1960.70(a-c) This section gives directions to all agencies when to
report serious accidents to OSHA.
1960.71(b) This element directs the agency to have a copy of the
injury and illness log and supplementary records at each establishment.
1960.71(d) This element directs all agencies where and when to
1960.71(e) This element directs agencies to ensure safety and
health committees, employees, former employees and employee representatives
have access to the records and reports.
1960.72 This section directs all agencies to make their
records available to the Secretary of Labor.
1960.73 This section directs all agencies to retain records
Occupational Safety and Health Administration John A. Pendergrass, Assistant
Includes Federal Register Amendments to 29 CFR 1960.70, Vol. 60, No. 72
A - Log of Federal Occupational Injuries and Illnesses B - OSHA Form No. 101 C - Summary of OSHA Items Agencies Must Code on
Compensation Forms D - Nonstandard Occupation Code E - Type
and Source of Injury/illness Codes F - Agency Annual Report
Guidelines G - OWCP Form CA-1 (Revised 1986) H - OWCP Form
CA-2 (Revised 1986) I - OWCP Form CA-6 (Revised 1976) J - OSHA Regional and National Office Addresses
* Catastrophe - A work related incident resulting in three or more
employees being hospitalized for inpatient care within 30 days of an
* Compensation Claims - Forms submitted to the Department of Labor's
office or workers' compensation programs to record and report injured,
illnesses, and fatalities arising out of or in the course of employment. Three forms contain items OSHA requires agencies to complete:
Form CA-1 - Federal Employee's Notice of Traumatic Injury and
Claim for Continuation of Pay/Compensation (Appendix G):
Form CA-2 - Notice of Occupational Disease and Claim for
Compensation (Appendix H); and,
Form CA-6 - Official Superior's Report of Employee's Death
* Establishment - A single physical location where business is conducted
or where services or operations are performed. Typically, an "Establishment"
refers to a field activity, regional office, and area office, installation or
* Illness/Disease - A nontraumatic physiological harm or loss of
capacity produced by systemic infection; continued or repeated stress or
strain; exposure to toxins, poisons, fumes, etc.; or other continued and
repeated exposures to conditions of the work environment over a long period
of time. For practical purposes, an occupational illness/disease is any
reported condition which does not meet the definition of injury.
* Injury - A traumatic wound or other condition of the body caused by
external force, including stress or strain. The injury is identifiable as to
the time and place of occurrence and member or function of the body affected,
and is caused by a specific event or Incident or series of events or
incidents within a single day or work shift.
* Lost Time Case - A nonfatal traumatic injury that causes any loss of
time from work beyond the day or shift on which it occurred; or a nonfatal
nontraumatic illness that causes loss of time from work or disability at any
* No Lost Time Case - A nonfatal incident that does not meet the
definition of a lost time case. (Usually created by a compensation claim for
medical expense.)
This booklet summarizes Federal Accident Reporting and Recordkeeping
requirements of the Occupational Safety and Health Administration (OSHA). It
addresses provisions of the Occupational Safety and Health Act of 1970 (PL
91-596), Executive Order 12196, Occupational Safety and Health Programs for
Federal Employee, and 29 CFR Part 1960, Basic Program Elements for Federal
Employee Occupational Safety and Health Programs.
Federal agencies are required to collect occupational injury and illness
data, to analyze this data to identify unsafe and unhealthful working
conditions: and to establish program priorities based on their analyses. OSHA is to have access to agency records of occupational injuries and
illnesses unless they are specifically required by Executive Order to be kept
OSHA uses injury/illness data from compensation claim forms submitted under
the Federal Employees' Compensation Act and provided by the U.S. Department
of Labor, Employment Standards Administration, Office of Workers'
Compensation Programs (OWCP). OSHA uses the data to set program priorities,
identify Federal worksites for OSHA inspections; monitor agencies' progress
in reducing occupational injured, illness, and fatalities, and to report on
the status of Federal civilian employees' safety and health.
Agencies are required to complete OSHA related items on OWCP compensation
claim forms. In 1986 OWCP revised forms CA-1 and CA-2 to accommodate
agencies' coding and OWCP's entry of data. The revised forms include labeled
blocks for the codes; codes are to be placed n existed blocks on previous
The recordkeeping and reporting provisions described in this booklet cover
the basic requirements for all Occupational Safety and Health Programs. Agencies should augment these requirements to design accident prevention
programs tailored to their missions, organizations and operations.
Each establishment must maintain a log of occupational injuries and
illnesses to provide a quick and current view of workplace safety and health
throughout the establishment. The format shown in Appendix A, or one with
the same 12 data items, is to be used for the log. The log is to be completed
with six working days after receiving information on an incident. All
injuries, illnesses and fatalities for which a CA-1, 2 or 6 is filed with
OWCP shall be logged. CA-1's submitted to document an injury or exposure
are to be placed in the employee's official personnel or medical folder, not
sent to OWCP, there is no lost time or medical reimbursement required.
Claims controverted or otherwise challenged shall be logged but may be
deleted if OWCP denies the legitimacy of the claims. Claims resulting in
permanent transfer, termination of employment or subsequent granting of
Continuation of Pay (COP) shall be recorded as lost time cases. Maintenance
of logs at area or regional levels is permitted if there is quarterly
feedback of data to each establishment for access by management, employee
representatives, employees and OSHA.
Yearly totals of all injuries/illnesses/fatalities shall be posted in each
establishment within 45 days of the close of the fiscal year and shall remain
posted for 30 consecutive days. The log format (Appendix A) with the right
lower part completed may be used for this posting requirement.
An incident resulting in a fatality, a lost time case, or medical expense,
including termination and permanent transfer, warrants investigation,
analysis and documentation on a supplementary record. The supplementary
record should identify the personnel, equipment, and activities involved, as
well as the causes and contributing factors. OSHA Form 131 (Appendix B), OWCP
Form CA-1, 2 and 6, or equivalent agency forms, may be used for supplementary
Supplementary records shall be completed within six working days after
receipt of information that an accident has occurred. If OWCP forms are use
to meet OSHA's requirement for supplementary records, copies shall be
maintained in the occupational safety and/or health office.
Regardless of the form used as a supplementary record, agencies shall
complete OWCP forms CA-1, CA-2 and CA-6 as described in this publication. Privacy Act restrictions applicable to OWCP records shall be maintained for
OWCP forms and data when they are used in relation to accident prevention.
OSHA required agencies to code items on the CA-1, CA-2 and CA-6 prior to
their submission to OWCP. Appendix C summarizes where the codes are to be
placed on the new (CA-1 and CA-2, revised 1986) and old versions of the
forms. New forms have coding blocks for the OSHA-related items. On old
forms, the codes are to be added to information required by the title
Identify the occupation by writing the two letters of the employee's Pay
Plan (i.e. "GS," "GM," "WG," etc.) and the four numbers of the occupational
series, as listed on the employee's most recent "Notification of Personnel
Action", (OPM Standard Form 50). Occupational series are listed in the
Federal Personnel Manual Supplement 292-1, "Personnel Data Standards." For
U.S. Postal Service employees, write "PS", followed by the first four number
of the occupation code. For employees who perform service for the Federal
government, but do not have job titles that fall under the usual job
classification systems, see Appendix D, Nonstandard Occupation Codes.
Type and Source Codes are used to described what caused the incident. The
type code stands for an action and the Source Code for an object or
substance. Together, they form a brief description of how the incident
occurred. Where there are two different sources, code the initiating source
of the incident (see example 1, below). Type and Source codes are given in
Appendix E. Example are:
1. An employee tripped on carpet Type: 210 (fell on same level) and
struck his head on a desk. Source: 0110 (walking/working surface)
NOTE: This example would NOT be coded 120 (struck against) and 0140
3. A forest ranger contracted Type: 510 (contact) dermatitis from
poison ivy. Source: 0920 (plant)
4. A nurse contracted hepatitis Type: 410 (punctured by) after being
punctured by a Source: 0831 (needle) contaminated needle.
5. An employee was driving a Type: 800 (traveling in) government
vehicle when it Source: 0421 (government-owned was struck by another
vehicle. vehicle, as driver)
NOTE: The type code 800, "traveling in" is different from the other type
codes in that its function is not to identify factors contributing to the
injury or fatality, but rather to collect data on the type of vehicle the
employee was operating or traveling in at the time of the incident.
Agencies desiring additional codes to cover hazards of their operations
should contact the Office of Federal Agency Programs, telephone 202-219-9329.
The OWCP Agency Code ("chargeback code") is a four-digit (or four-digit plus
two letter) code used to identify the employee's agency. Agencies wishing to
expand from a four digit to a six-digit Code must contact the Office of
Workers' Compensation Programs, telephone 202-219-8463.
Duty Station Zip Codes should be entered in the blocks indicated in Appendix
C. For an employee officially detailed to another duty station, use the Zip
Code for the temporary duty station. DO NOT enter the zip code of a
central office processing compensation forms in these blocks.
If OSHA finds that the OWCP Codes and the Duty Station Zip Code do not
effectively identify an agency's establishments, OSHA will require the agency
to develop OSHA Site Codes. In most cases the agency will be able to use
existing codes - financial management codes or unit identification codes, for
example. Agencies wishing to establish OSHA Site Code may contact the Office
of Federal Agency Programs, telephone: 202-219-9329.
Agencies must notify OSHA within 8 hours of each work related fatality or
inpatient hospitalization of three or more employees. This requirement
applies to each such fatality or hospitalization of three or more employees
which occurs within thirty (30) days of an incident.
Notification can be made by telephone or in person to the OSHA area office
nearest the site of the incident or by using the OSHA toll-free central phone
number 1-800-321-OSHA.
Agencies shall provide the Office of Federal Agency Programs with a summary
report of each fatal and catastrophic accident investigation. The summary
should include the information listed above, causal factors, the
effectiveness of applicable standards, and proposed corrective/preventive
Agencies shall publicize the availability of and provide access to
establishment logs and annual injury/illness summaries. Access to these
documents shall be provided to establishment agency safety and health
personnel, establishment occupational safety and health committees,
employees, employee representatives and former employees with a need to know,
and to the Secretary of Labor, Secretary of Health and Human Services and
their authorized representatives. Records and reports shall be maintained by
the agency for five years following the end of the fiscal year to which they
By January 1st of each year, agencies shall submit a report to the Secretary
of Labor describing the previous fiscal year's occupational safety and health
program. Guidelines for the report are provided in Appendix F.
ITEM OLD NEW OLD NEW OLD (REVISED (REVISED (REVISED (REVISED (REVISED 1983) 1986) 1985)
1986) 1976)
TYPE OF BLOCK 13. SHADED BLOCK 15. SHADED BLOCK 12. INJURY
CAUSE OF BOX "b" NATURE BOX "b" DESCRIBE HOW ILLNESS INJURY TYPE OF THE TYPE INJURY CODE CODE DISEASE CODE OCCURRED
OWCP. BLOCK 22. BLOCK 17. BLOCK 23. BLOCK 19. BLOCK 6. AGENCY BUREAU OR OWCP BUREAU OR OWCP BUREAU OR CODE OFFICE
AGENCY OFFICE AGNECY OFFICE CODE CODE
OSHA BLOCK 17. BLOCK 19. SITE ----- OSHA SITE ----- OSHA SITE ----- CODE CODE (AS
CODE (AS NECESSARY) NECESSARY)
DUTY BLOCK 7. BLOCK 18. BLOCK 8. BLOCK 20 BLOCK 5. STATION
NAME AND DUTY NAME AND DUTY DEPARTMENT ZIP ADDRESS STATION ADDRESS STATION OR CODE OF OF AGENCY EMPLOYING EMPLOYING AGENCY AGENCY
?0136 | PEACE CORPS VOLUNTEER | ?0060 | CHAPLAIN ?0083 | NON-FED. LAW
ENF. OFF. | ?1863 | STATE/LOCAL AGRI INSP. ?0021 | VISTA VOLUNTEER | ?0030 | SPORTS CLINIC PERFORM. ?0243 | NEIGHBORHOOD YC ENROLL |
?0188 | ENTERTAINER/ARMED FORCES ?0243 | JOB CORPS ENROLLEE | ?0243
| VOCATIONAL TRAINEE ?0302 | MAIL MESSENGER | ?0460 | FOREST
SERVICE COOPERATOR ?3501 | CONTRACT JOB CLEANER | ?1316 | GAGE READER,
CORPS ENGRS ?0621 | STUDENT NURSE | ?4701 | MAINTENANCE
WORKERS, HUD ?0462 | FOREST SRVC VOLUNTEER | ?0026 | NAT'L PARK SRVC
VOLUNTR ?1341 | VOL. WEATHER OBSERVER | ?0204 | NAT'L DEFENS EXEC
RESERV ?0099 | STATE MARTME ACAD CADT | ?1740 | NAT'L TEACHRS CORPS MBR
?0099 | ROTC CADET | ?0610 | CONTRACT NURSE ?0930 | FEDERAL
JUROR | ?0602 | CONTRACT PHYSICIAN ?2181 | CIVIL AIR PATROL
VOL. | ?0630 | NUTRITIONAL-AIDE, USDA ?0685 | VOL. HOSPITAL WORKER | ?1740 | READER FOR THE BLIND ?0243 | YOUTH CONS. CORPS VOL. | ?1016
| TRUST EMPL SMITHSONIAN ?0475 | CNTY AGWT, DEPT. AGRI. | ?0457 |
SOIL/WATER CONS DIST EMPL ?3506 | STUDENT AIDE | ?0243 |
YTH/ADLT CONS CORPS ENRLL ?9825 | SEAMAN | ?0099 |
MILITARY ACAD CADET ?0204 | COAST GUARD RES MEMBR | ?0006 | VOL TRAINEE
PROBATION OFF ?0204 | COAST GUARD AUX MEMBR | ?0006 | URBAN CRIME PREV
PROG VOL ?0023 | NAT'L PARK SRVC COLLAB | ?0345 | CONGRESSIONAL STAFF
MBR ?0099 | COLLEGE WK/STDY PARTIC. | |
Guidelines for Agency's Annual Occupational Safety and Health Report to
Name of individual responsible for the occupational safety and health
program of the agency or component covered by this report: ________________________________________________
for fatalities and lost time disabilities for the report year and,
if possible, compare these fatalities and disabilities with similar
statistics for the previous three-year period. Data based on agency claims
submitted to OWCP is preferred, but internal accident or incident reporting
data (FARS) is acceptable, if OWCP data is not available to the agency. The
data should be displayed in charts or tables so that changes can be easily
seen or demonstrated.
b. Use agency data to display the most recent OWCP chargeback and
COP costs and, if possible, compare these costs with similar statistics for
the previous three-year period. The data should be displayed in charts or
tables so that changes can be easily seen or demonstrated.
c. Use agency accident or incident reporting system or supplemental
reports to the OSHA logs or the OWCP reports for details which will help
explain any significant trends and major causes or sources of fatalities and
lost time disabilities which occurred last year(s).
2. Describe safety and occupational health program accomplishments and
initiatives implemented last fiscal year to control the trends and major
causes or sources of fatalities and lost time disabilities in your agency and
to improve your agency's overall safety and occupational health programs. Discuss your successes and/or failures as a result of your agency's
implementation of these initiatives. Explain any significant onetime or
additional permanent resources allocated to the safety and occupational
health program last year for areas such as: workplace hazard abatement,
research and development, data systems, staffing, training, etc. Attach a
copy of any significant safety and occupational health policy or proclamation
related to those initiatives.
In describing your accomplishments and initiatives, please try to explain
your agency's efforts in the following areas:
- Accomplishments for assuring that workers, supervisors and
committee members received appropriate job health and safety awareness and
hazard recognition information and training.
- Accomplishments for assessing the effectiveness of your safety
and occupational health programs.
- Accomplishments in the identification, assessment and
resolution of safety and health problems, including your agency's system of
(a) providing recognition to outstanding achievers and (b) establishing
accountability and performance standards for managers, supervisors and
- Unique or significant accomplishments that your agency made
last year to enhance employee participation, involvement and consultation in
the safety and occupational health program.
3. Identify your annual OSH plans, goals and objectives, and significant
OSH initiatives planned and programmed for the coming year(s).
4. Provide comments, requests and recommendations for consideration by
OSHA's Office of Federal Agency Programs (OFAP) in Government-wide
occupational safety and health programs or report any items of special
interest concerning occupational safety and health activities or programs. (Optional)
It is suggested that the report be in executive summary format and be
limited to ten pages exclusive of attachments.
A. Purpose and Scope. This Appendix describes the Occupational
Safety and Health Program Evaluation guidelines for evaluation of Federal
Agency occupational safety and health programs as required by the regulations
at 29 CFR Part 1960. OSHA field staff most directly affected are the Federal
Agency Program Officers (FAPOs).
B. Background. A task force consisting primarily of Federal
Agency Program Officers (FAPOs) was appointed in November 1992 to develop new
procedures for conducting Federal agency safety and health program
evaluations. These procedures are based on their recommendations.
1. These procedures are intended to provide FAPOs increased
latitude in that they:
a. Give FAPOs an opportunity to plan and schedule Federal
agency field reviews in their Regions.
b. Give FAPOs an opportunity to select the particular sites
for review at those Federal agencies in their Regions whose safety and health
programs are to be evaluated.
2. This Appendix establishes the overall objectives for the field
review activity carried out by the FAPOs:
a. To conduct at least four field reviews per Region per
b. To conduct as many field reviews in conjunction with
targeted inspections as possible. In so doing, to de-emphasize the
additional use of Area Office personnel for evaluation field
c. To provide the Federal agency sites and the nation wide
evaluation program with high quality field reviews based on the following
(1) Time frames set forth in this Appendix are
(2) Well documented, thorough analysis and review of the
site; and.
(3) Significant findings which can be implemented at the
3. These procedures will provide more timely feedback to the
Federal agencies and speed up the Agency-wide evaluation process.
1. Agency Selection. The Director, Office of Federal
Agency Programs, will annually provide the Regional Administrators with a
rolling two-year listing of agencies to be evaluated over the following two
years. Federal Agency Program Officers (FAPOs), in consultation with Area
2. Field Reviews. In order to ensure that Federal
agencies receive more regular feedback on their occupational safety and
health programs, each FAPO will be expected to conduct at least four field
reviews annually at the Federal agency sites of their choice. These sites
may be at one agency or divided among deferent agencies.
3. Notification of OFAP. In order to assure a coordinated
range of sites, the Regions should notify OFAP of the sites they have
selected for review.
4. Field Review Frequency. The goal for each FAPO is to
distribute the four field reviews evenly throughout the year. Although the
scheduling is at the discretion of the FAPO, the field review reports are
needed for input into the Agency-wide evaluations and effort should be made
to avoid creating a last quarter logjam.
5. Procedures. FAPOs should use the field review
procedures described in Attachment I. When conducting field reviews in
conjunction with targeted inspections, the field review procedures will take
6. Report Format. A site report will be written by the
FAPO, using a simplified format, with a cover narrative summary and with
recommendations for corrective action. The grid format will be provided, on
computer disk, to each FAPO. FAPOs are encouraged to load this format on the
laptop computer which they will use onsite to prepare the report. FAPOs will
forward the report to the top manager at the site, with copies to the Agency
Safety and Health Official and OFAP.
1. Agencies to be Evaluated. The Assistant Secretary for
OSHA will identify the agencies to be evaluated over the following two years.
The Office of Federal Agency Programs (OFAP) will annually provide the
Regional Administrators with an updated list of these agencies.
2. Components of the Agency-Wide Evaluations. OFAP will
develop the report of the agency-wide evaluations based on: (1) a two-year
history of the Regional field review reports and workplace compliance
inspections, (2) written program information provided by the agency,
including its annual report and (3) interviews of agency personnel, including
a. Interface with Regional Administrators. OFAP will
provide FAPOs with periodic reports on the progress nationwide in completing
needed field review reports for the agencies to be evaluated. This
information will be provided in order for the FAPOs to select Agency sites
b. Interface with Federal Agencies. OFAP will request
detailed information on Agencies' safety and health programs from the
Agencies. Agencies being evaluated will be asked to complete a "baseline
questionnaire" consisting of key information on their plans and procedures
for administering their nationwide occupational safety and health
c. Evaluation Steps. OFAP will review agency program
documents, interview managers, and travel to subagency or command
headquarters levels, as necessary. OFAP will conduct the opening and closing
conferences and prepare the written report in accordance with the regulations
at 29 CFR Part 1960.
d. Reports. The Federal Agency evaluation reports
will consist of an Executive Summary and appropriate appendices including, at
a minimum, a chart comparing the Federal agency safety and health program
with the requirements at 29 CFR Part 1960, analysis of statistics, and major
A. Purpose: These procedures are based on practices in wide-spread use
B. Obtain Site Documentation Before the Scheduled Field Review.
Before the scheduled field review, the Federal Agency Program Officer shall
contact the top manager at the site concerning the following information. In
order to shorten the time Federal reviewers are on site, the site should be
requested to provide as many of these documents as possible in advance. The
others should be assembled and available at the start of the review. At a
minimum the basic written program and the injury and illness logs should be
- Sample policy statement received from agency
- Any policy statements issued by facility
- Written safety and health program documentation
transmitted from the agency to the facility.
- Written program documentation developed at the
- Any memos on safety and health issues from the
facility manager during the past year.
- List of occupational safety and health staff by job
- Training and experience of Occupational Safety and
- Any documentation showing Agency safety and health
- Any documentation showing facility safety and health
- Copies of the log of injuries and illnesses. - Any
feedback from agency on injury/illness statistics.
- Copy of the safety and health poster. - Written
procedures for employees to report hazards anonymously.
- Copy of log of employee reports of hazardous
conditions going back one year.
- Copy of safety and health provisions in the collective
- Copies of most recent investigations of reprisals (if
- Minutes of last two safety and health committee
meetings, if any.
- Names of facility personnel who are members of
Councils, if any.
- List any facility-wide occupational safety and health
training courses that have been provided within the past year, with class
- Attach the facilities' log of injuries and illnesses
- Attach the most recent facility inspection report(s)
(both safety and health if they are separate).
- Attach the facility's written abatement
- Attach the facility's written hazard abatement
- Identify any standards other than OSHA standards which
- Attach the safety and health site evaluation report, if
1. Review Written Materials. Review of written materials
provided by the site will establish the basis for the field review. The
purpose of the field review will be to determine the extent of program
implementation and effectiveness at the facility.
2. Telephone Contact. The FAPO should telephone the site
manager, discuss the list of materials needed, and come to agreement on a
time for the field review. (The FAPO can communicate that this is an
opportunity for the site to demonstrate their program. If they do not
produce the requested documentation, we will assume it does not exist.) The
telephone call should be followed by a letter for clarification and
The FAPO should request that the site manager invite union
representative(s) to the opening conference. Upon request, a separate
opening and closing conference will be held for union
3. Onsite Review. The onsite review will usually be
carried out by a team consisting of the FAPO, a safety specialist and an
industrial hygienist. Depending on the complexity of the site, and at the
discretion of the FAPO, the FAPO may sometimes conduct the review alone. When field reviews are conducted in conjunction with a targeted inspection,
the safety specialist and health specialist shall be CSHOs from the Area
Office scheduled to conduct the targeted inspection.
4. Pre-Review Planning. If the field review is not
conducted in conjunction with a targeted inspection, a field review team
consisting of the FAPO and any necessary support must be appointed.
a. The FAPO will make all necessary arrangements with the
b. The team members will review the written program
documentation well in advance and prepare for the onsite
c. The FAPO will conduct a team strategy meeting prior to the
onsite review. This meeting may be held by teleconference for
5. Onsite Review. The onsite review consists of the
a. Opening Conference. Hold with facility officials
and employee representatives, or schedule separate opening conference with
b. Document Review. Verify the information submitted
c. Site Walkthrough. Assess whether the program is
operating as described.
d. Employee interviews. Conduct to determine level of
involvement in and perceptions of the site safety and health
e. Presentation of Findings. Site representatives
will conduct a closing conference at the conclusion of the field review, and
give the site manager a draft report of the findings.
1. The Team. The size will depend upon the site and the
complexity of the potential hazards. Field review teams should be composed
a. The Federal Agency Program Officer is responsible for the
onsite review. For the FAPO to lead the review he or she should have a
thorough knowledge of the regulations at 29 CFR Part 1960, good knowledge of
safety and health program management, and prior experience in previous onsite
2. Arrangements. Arrangements for the field review will
be coordinated by the FAPO.
a. Schedule. The FAPO will contact the site manager
by phone to determine a convenient time for the onsite field review and
explain the purpose and general activities of this review. A follow-up
letter should be sent to confirm arrangements if time allows.
(1) The FAPO should ascertain several dates convenient for
the field review team and suggest these dates to the site
(2) The duration of the field review will depend upon the
size of the site and the complexity of the operations. Usually the visit
will take about one week.
(3) In the case of the Department of Defense sites, let
the site manager know which command(s) will be included in the
b. Documentation. To save time during the field
review the FAPO should review as much documentation as possible in advance. A suggested list of these items is included in paragraph B of this
attachment. If other items will be needed at the site, provide the site
representative with a suggested list of items to have ready for the team's
c. Room Arrangements. Arrange the use of a room for
document reviews and interviews. If it appears that a word processor will be
helpful and can conveniently be made available, arrange during this
d. Determine whether any special security clearances are
required for admission to the buildings and areas of this facility that need
to be visited. If they are required, ensure that the team has such
clearances, adjusting the team membership as necessary.
a. Review of Written Information. Team members should
review the site's written documentation carefully well in advance of the
field review visit.
b. Information Needed Onsite. Team members should
make notes concurring any other data which must be obtained during the onsite
portion of the field review.
c. Checklist. Team members should carefully review
the safety and health program documentation and compile a checklist to use
during the documentation review and walkthrough. The training program should
be included on that list.
d. Onsite Questions. The FAPO should carefully review
the written documentation, compile the list of additional documents to be
reviewed and questions to be asked, and provide the list to team members
during the strategy meeting. The list can be augmented with questions
suggested by the other team members.
4. Strategy Meeting. Shortly before the scheduled field
review, the FAPO will hold a strategy meeting with all the team members to
plan the details and to assign specific tasks.
a. Timing. The FAPO should carefully plan the time
onsite because there is much to accomplish in a short time.
b. Briefing. The FAPO should ascertain whether the
team members are familiar with both onsite procedures and the written
documentation for the site, and if not, provide a quick
c. Program Evidence. The FAPO should discuss the
various signs of an effective safety and health program in action, for
(2) Employees are aware of hazards and what management has
done to control them, and knowledgeable about how to protect themselves and
how to notify management about safety and health concerns;
(3) Management is fully involved in hazard prevention and
control, and these efforts are thoroughly tracked.
(4) Accident experience is being systematically and
programmatically addressed.
d. Assignments. The FAPO should make specific onsite
assignments to utilize each team member's expertise most
The FAPO may assign responsibility for various sections of
the report to other team members. This should be done at the strategy
meeting so they are aware of this responsibility while conducting the field
E. Opening Conference. The opening conference with the top
management and employee representatives will set the stage for the onsite
review, letting everyone know what to expect and what assistance will be
needed. During this session, the team should be able to get a sense of the
extent that commitment exists for workplace safety and health.
1. Discussion Topics. The FAPO should convey the
a. Goals. Clearly state that the goals of the field
review visit are to assess the adequacy of the safety and health program at
b. Schedule. Briefly cover what activities the field
review will entail and the appropriate timing of each stage.
c. Interviews. Indicate that some private interviews
of supervisors and employees will be required and request cooperation. Explain that these individuals will be selected randomly. In addition, there
will be some brief conversations with employees during the
d. Handling Hazards. Explain what will happen during
the site walkthrough, and explain abatement requirements for any hazards
(2) For any hazards that cannot be corrected before the
team leaves the site, a Notice of Unsafe or Unhealthful Working
Conditions will be issued.
(3) If the hazards are abated before the team leaves the
site, a Notice of Unsafe or Unhealthful Working Conditions will be
issued, but marked "abated."
e. Status. Explain that when the field review is
over, the team will discuss its findings with management and appropriate
employee representatives to clarify any misconceptions. Explain that they
will be given an opportunity to review the draft copy of the report prior to
the final report being issued. Offer to provide a brief status update at the
F. Documentation. To the extent possible, all documents should be
reviewed prior to beginning the onsite review.
1. Safety and Health Program. Review documentation of all
aspects of the safety and health program for compliance with 29 CFR Part
1960. This will include inspections, training, hazard abatement,
accountability, complaint and reprisal procedure, PPE, and other Part 1960
2. Recordkeeping. Review of the injury and illness
records is important in determining which are the more hazardous work areas,
and whether the site is maintaining accurate and appropriate
a. The team should review the log and a sample of CA-1, CA-2,
and CA-6 Office of Workers' Compensation Program forms to see if injuries and
illnesses were properly recorded.
3. Health Program Documentation. Review documentation of
potential health hazards, such as basic industrial hygiene survey and
monitoring records which are required by relevant health standards. Documentation of the hazard communication system should be checked to ensure
that worksite personnel have been properly trained and are aware of chemical
products brought onto the worksite.
4. Committee Records. If there are certified safety and
health committees, minutes and other records should be reviewed to determine
if the committees are properly structured and are fulfilling the requirements
of Part 1960.
1. Purpose. The site walkthrough is intended to determine
whether the safety and health program is being appropriately implemented at
a. All team members should walk through enough of the site to
verify their findings from the review of the written program, and to see the
program as it is implemented at the site.
b. The safety and health specialists must see enough of the
site to understand the types of hazards that might exist and to determine
that they are being addressed systematically by the site safety and health
c. If the site being assessed is a targeted site, the team
should follow standard targeted inspection procedures.
3. Problem Areas. If the previous inspection record or
the log shows repeated problems of certain types or in certain areas, special
attention should be given to them.
4. Interviews. During the walkthrough, safety and health
specialists shall talk briefly to randomly selected employees at their work
stations and ask them to explain the work procedures and the use of
(and the maintenance of, where applicable) any personal protective equipment
being used. (Additional questions are included in Attachment 11.)
b. Look for evidence that categories of hazards such as
walking-working surfaces, fire safety, storage and handling of general
materials, machine guarding, powered tools, and welding are appropriately
c. Make notes concerning those categories that need unproved
attention and management.
d. Relate the problems which are visible in the work areas to
documents reviewed concerning work procedures; emergency planning;
self-inspection procedures and reports; complaints or reports of hazards from
employees; and make notes concerning program improvements needed to provide
the management systems which would prevent these problems, if
6. Industrial Hygiene Review. The industrial hygienist
b. Based on review of monitoring records and material data
sheets, check known potential hazard areas for possible problems in work
practices; ventilation; storage, handling and use of toxic materials;
emergency equipment; respirator usage and maintenance; and noise and
radiation protective measures where applicable.
c. Look for evidence that hazards are appropriately
d. Make notes concerning any areas that need
e. Relate these problems to documents reviewed concerning
safe work practices and training, the respirator program, industrial hygiene
sampling and analysis, hazard communication systems, etc., and make notes
concerning program improvements needed to provide the management systems to
prevent these problems, if any.
1. Purpose. Employee interviews are conducted to
ascertain the extent of involvement and the awareness of employees in the
2. Guidelines. Private employee interviews (supervisors,
maintenance personnel, committee members, and/or other employees can be
conducted simultaneously with the site walkthrough. In this case the team
member will select employees at random who can be spared from the work
station for a few minutes and send them back for interviews with the FAPO and
backup leader, when applicable, on a staggered schedule. Interviews should
be conducted in a manner which keeps work disruption at a minimum. Interview
questions are provided in Attachment II for formal interviews with
supervisors, employees, and employee representatives.
a. Supervisors. A few supervisors, the number
depending on the size of the facility, should be interviewed using the
interview questions in Attachment II.
b. Maintenance Personnel. It is often a good idea to
interview a few maintenance personnel. This would be especially important in
work situations where high hazard chemicals or biological wastes are
c. Committee Members. In the agencies with certified
committees, at least one management member and one employee member should be
d. Other employees. It is helpful to interview other
employees during the field review. They may be able to offer additional
insights on program implementation. Employees should be informed that the
interview is voluntary.
(1) Kinds of Employee Interviews. The following
two kinds of interviews can be conducted:
(a) Informal, brief chats with employees at their work
(b) More formal interviews in a private area away from
(2) Selecting the Employees. The number of
employees formally interviewed is constrained by the time allowed for the
whole field review.
(a) Time for each formal interview should be estimated
as approximately 15-25 minutes.
(b) Total time for formal employee interviews should
take no longer than the time needed for team members to walk through the work
(c) One method of selection involves going to areas
where most hazards are expected to occur and selecting employees at
(d) The team must be flexible in choosing the most
sensible method of selection given the characteristics of the site and any
concerns expressed by the employer. Where possible a representative sample
based on grade levels, gender, and racial composition of the agency should be
(e) Some first line supervisors must be interviewed to
document the results of training and accountability.
e. Use of Interview Questions. The team members shall
assure each interviewee that responses will be treated confidentially and
that the answers they give will not by themselves be responsible for the
findings of the team. Discuss reprisal rights in the event of harassment or
other types of discrimination for participating in the
(1) Record Responses. The interviewer will use the
list of questions to guide the interview and to note the employee
(2) Suitability. Not every question listed need be
asked and others may be substituted or added. The interviewer must use
judgement as to which are most relevant at any given site or for any given
(3) Other Relevant Information. The interviewer's
perception and discussion of any relevant matter not indicated on the list of
questions should also be recorded.
f. Evaluating Responses. Professional judgement is
essential in assessing the implementation of a safety and health program. In
evaluating employee perceptions of worksite conditions and the safety and
health program, it is important to be mindful that the small number of
interviews that time permits only enables the team to obtain general
impressions rather than draw conclusions which carry the weight of a valid
(1) Factors Impacting Responses. Many factors may
enter into the response that an individual employee may give, for
(a) Individual employees may have personal agendas to
follow in supplying answers to questions.
(b) Factors affecting employee morale, including
reductions-in-force or furloughs, may be causing temporary antagonism between
(2) Pattern. The team should look for an overall
pattern. Employee responses which are supported by information obtained by
other employee interviews, document review or observation should carry the
1. When the documentation review, the employee interviews, and
the walkthrough have been completed, the FAPO should ascertain that the team
has seen everything that the site representative believes is relevant and
that the representative is satisfied that the team has a good "picture" of
the safety and health program in action. The FAPO should specifically
address any unresolved issues noted by the team.
2. Briefing Schedule. The briefing(s) should then be
scheduled to give time to get on appropriate calendars.
a. The briefing(s) should be scheduled at least 24 hours
after the end of the field review in order to allow time to prepare a draft
b. The number of briefings will depend on whether the
employee representatives attend the management closing briefing or a separate
briefing is held for them.
c. A preliminary meeting may be scheduled with the site
safety and health staff to discuss general findings before writing
1. Findings Meeting. The team should meet privately
(off-site if possible) to review and summarize their findings.
a. Discussion of Findings and Conclusion. Allow time for
complete discussion of issues and reaching consensus prior to the oral
presentation of findings and drafting the report.
b. Discussion Guide. The grid report format provided
to the FAPO may be useful as a discussion guide.
2. Responsibility. The FAPO is responsible for organizing
the findings from team input.
a. Organization of Findings. The findings should be
organized for the briefing presentation as a comparison to the program
requirements contained in 29 CFR Part 1960.
b. Hazard Correction. Safety and health specialists
should state, both during this meeting and at the presentation of findings
which allows, the apparent violations, if any, that they have noted, any
Notices of Unsafe or Unhealthful Working, Conditions that may be
issued, and the correction plans they have discussed with
c. Examples of Problems. Where more general problems
have been detected, the team should be prepared to give
d. Confidentiality. Care should be taken to protect
the confidentiality of information provided by employees, specifically or in
general, whether negative or positive. On one hand, the sample of employees
could be small enough to make identification fairly supple. On the other
hand, the sample may be too small to provide anything more than confirmation
of what the team has gathered from other sources
e. Consensus. The team should come to consensus on
the major findings and recommendations that will be presented to management
at the closing briefing.
3. Guidelines. In summarizing the findings, the team must
consider the following information in relation to the program requirements
contained in 29 CFR Part 1960.
b. The kind of accidents or illnesses in the log and in the
workers' compensation data in terms of what documentation has been
c. What employees, their representatives, and, where
applicable, committee members have said about the program and
d. The degree to which the written program is implemented and
adequately covers the potential hazards of the facility.
EXAMPLE: If the log and workers' compensation data indicate
few head, foot and eye injuries; the team has seen documentation of training
and enforcement of safety rules concerning the wearing of hard hats, safety
shoes and safety glasses; all employees in areas requiring such equipment
were wearing them and at least some show signs of wear; and information
gathered by the team confirms that they wear the equipment and that
management enforces the wearing of equipment; then the team can say without
hesitation that the personal protective equipment program for safety is
K. Presentation of Findings. The major findings and
recommendations of the team must be presented before leaving the site.
1. Purpose. The purpose of this briefing is to inform
management and employee representatives of the major findings of the field
review. Findings and recommendations will be presented in terms of the site
safety and health program's compliance with the requirements of 29 CFR Part
2. Measures. Presentation of the findings should give the
applicant a clear idea of how the site measures up to the 29 CFR Part 1960
requirements for the program. This includes:
(2) Employee involvement in the safety and health program to
the extent of having an impact on safety and health decisions.
(3) A qualitative review of the site safety and health program
in relation to the basic minimum requirements contained in 29 CFR Part 1960
and in relation to the potential hazards of the facility.
3. Hazards. If serious hazards have been noted, they must
be discussed along with the agreed-upon time and means of abatement. Any
Notices of Unsafe or Unhealthful Working Conditions which are expected
to be issued should be discussed.
4. Federal Safety and Health Councils. Encourage the site
to participate in the local Federal Safety and Health Council as a
cost-effective way of networking and expanding their training and
problem-solving capability. Be prepared to give them information on the local
5. Positive Approach. Always express appreciation to the
site representatives for their cooperation in the field review and make it
clear that the OSHA contact person will be available to assist with their
L. Draft Report. The FAPO is responsible for preparing a report
following the grid report format provided to the FAPO.
1. Report Assignments. The FAPO is responsible for the
preparation of the report and will be the coordinator if sections of the
report have been assigned to team members.
a. Deadlines. Each writer must meet established
b. Team Review. Each team member will review the
c. Team Consensus. The draft report should reflect
the consensus of the team, but the FAPO is more familiar with the specific
requirements which 29 CFR Part 1960 places on Federal agencies, and the FAPO
should take a leadership role in the discussions.
2. Location and Timing. The draft report shall be
prepared as quickly as possible, and not later than two weeks after the
closing briefing. In the interest of speed and efficiency, the report might
be drafted prior to the closing briefing at the site. If this is done, it is
preferable that the team meet off site (at the motel, for example), but, if
necessary, the team can make arrangements for a work area at the
3. Review of the Draft Report. The FAPO shall provide an
opportunity for the site management to review the draft report and suggest
changes. The draft report shall be given to site management for review not
later than two weeks after the closing briefing.
a. A follow-up meeting for review and discussion may be
scheduled, or minor changes can be handled by telephone.
b. A one week deadline should be established for the site to
provide any comments on the draft report.
M. Final Report. After comments are received from the site
management, the final report will be prepared by the FAPO.
1. After the comments have been received from the site, or any
follow-up meetings have been held to discuss changes in the draft report, the
FAPO should prepare the final report.
2. The FAPO should use professional judgement as to what changes,
if any, should be made in the report based on the comments received from the
3. The final report should be sent from the Regional
Administrator to the top manager at the site not more than 30 days after the
closing briefing. Copies of the report should be sent to:
During field reviews, safety specialists and industrial hygienists will
standards, and, if not, why not. (For example, lack of training, failure to
conduct inspections, lack of funds for correction, etc.) Safety and health
hazards should be pointed out to management and labor representatives
mentioned in the closing conference and in the field review report.
representatives and employees.
1. Have you seen any policy statements on occupational safety and health?
2. Does your performance evaluation have an element for occupational
safety and health? In what way does it measure your safety and health
performance (i.e., reduction in injuries, training courses, etc.)?
3. Do employees report unsafe or unhealthful conditions to you? How do
you get the condition corrected?
4. Who selects your employees' personal protective equipment? Does it
have to be approved by the safety office before it is purchased?
1. Have you ever seen any policy statements on occupational safety and
health? From whom?
2. What type of personal protective equipment are you issued? Do you
feel you need any other type?
3. Does management consult with employee representatives about the
occupational safety and health program?
6. Are there any unresolved occupational safety and health concerns that
have been raised to management?
1. Have you ever seen any information about occupational safety and
health at this facility? Where? What was it?
2. Do you know of anyone who has gotten into trouble for making a safety
or health complaint?
4. Have you ever reported a safety or health hazard? Who did you report
it to? Was it taken care of? How long did it take?
5. Have you received any training about your agency's occupational safety
and health program, or about the hazards of your job? When? Who gave it? What subjects were covered?
.dfcomplaint.drcmp_first_name .drcmp_last_name .drcmp_street .drcmp city,
.drcmp_state.drcmp_zip
We have received your report of alleged hazardous working conditions and/or
violations of 29 CFR Part 1960 citable program elements in your workplace. After careful review, we have decided not to conduct an inspection because:
1. More information is needed about the complaint item(s). Please
contact the area office as soon as possible to complete the report.
2. As a result of a recent inspection [give date] or on the basis of
other objective evidence [describe], I believe that the hazard which you
brought to our attention [is not present] [has been corrected] [will shortly
be corrected].
a. It involves conditions covered by [name other Federal
b. OSHA only has inspection authority for non-military work
operations in Executive Branch agencies. Under the Occupational Safety and
Health Act of 1970, however, your agency is required to have a safety and
health program. You may wish to contact your agency's safety and health
staff. [If known, provide name and address.]
c. Your agency has certified that it has established safety and
health committees that comply with Department of Labor regulations 29 CFR
Part 1960. Your report, therefore, has been transferred to [name and
address] for investigation.
Since you have requested anonymity, we will provide you a copy
of your establishment's investigation findings. Enclosed is a copy of the
letter for your information.
If you can provide additional information concerning this report which you
think we should consider, please contact us.
.dfcomplaint.drcmp_last_name, .drcmp_first_name .drcmp_street .drcmp_city,
In response to your report of alleged hazardous working conditions and/or
violations of 29 CFR Part 1960 citable program elements in your workplace,
the Occupational Safety and Health Administration (OSHA) has sent a letter to
your establishment requesting that appropriate action be taken to correct the
situation. Enclosed is a copy of that letter for your information.
1. Your report was sent to your Agency because it is OSHA policy
to refer certain reports of hazards to the agency for investigation and
2. We have requested that your Agency provide you with a copy of
the investigation findings and actions taken.
3. Since you have requested anonymity, we will provide you with a
copy of your establishment's investigation findings.
Please let me know if the violation(s) have not been corrected in the time
allowed as shown in the enclosed letter to your agency.
.dfcomplaint.drcmp_first_name .drcmp_last_name .drcmp_street .drcmp_city,
This letter is in response to your recent report of alleged hazardous
working conditions and/or violations of 29 CFR Part 1960 citable program
elements in your workplace and your desire to have an on site inspection
conducted by OSHA. The information you provided has been entered on the
enclosed Notice of Alleged Safety or Health Hazards, OSHA-7 Form.
Please sign your name on the "signature" line provided on the back of the
form and return the signed form to us within 10 days. If a signed copy is
received within 10 days, and the condition(s) you describe provides
reasonable grounds to believe that a violation exists, an OSHA inspection of
your workplace will be scheduled. If the signed copy of the form is not
received in 10 days a letter will be sent to the appropriate Federal agency
establishment official (without revealing your identity), requesting that the
hazardous condition(s] be corrected.
(1) Since you have requested anonymity, we will provide you with a copy of
your establishment's investigation findings.
(2) We will request that your agency provide you with a copy of the
d1. Notification to Employer Without Certified Committee - No
.dfestablish.drest_name .drest_m_street .drest_m city, .drest_m_state
.drest_m_zip
On .kedate_received_rpt, the Occupational Safety and Health Administration
(OSHA) received a report of alleged hazardous working conditions and/or
violations of 29 CFR Part 1960 citable program elements in your workplace at
[establishment and address]. The specific nature of the report involves
[describe the reported condition(s) in detail].
OSHA has decided not to conduct an inspection in response to this report. However, since allegations of the violation of standards have been made, you
should investigate the alleged violation(s). Department of Labor regulation
29 CFR 1960.28 requires that your inspection be conducted within 3 working
days for potentially serious conditions and within 20 working days for
other-than-serious hazards. Any necessary correction(s) should be made within
30 calendar days after completion of the inspection. If correction(s) cannot
be made within 30 calendar days, please provide me with a detailed abatement
plan. Your plan should include.
(1) All steps taken and the dates of such action to achieve compliance
during the prescribed abatement period.
(3) The reasons such additional time is necessary, including the
unavailability of professional or technical personnel or of materials and
equipment, or because necessary construction or alteration of facilities
cannot be completed by the original abatement date.
(4) Interim steps being taken to safeguard the employees against the cited
violation(s) during the abatement period.
1. [Anonymous] - Since the complainant has requested to remain anonymous,
please advise me in writing, within 30 calendar days after completion of
inspection, of your finding(s) and of any action you have taken. Your
response should be detailed, stating specifically what corrective action(s),
if any, were taken. If it is determined that, based on the report, no
violation(s) exist and an inspection will not be conducted, please notify me
in writing within 15 calendar days of receipt of this letter. We have
notified the complainant that the complaint has been forwarded to you for
action, and, if the violation(s) are not corrected, to notify us. We will
forward a copy of your report to the complainant.
2. [Anonymity not requested] - The complainant has been advised of this
preliminary response to the report and given a copy of this letter. Please
advise the complainant, in writing, within 30 calendar days after completion
of the inspection, of the findings and of the action you have taken. Your
if any, were taker. If it is determined that, based on the report, no
violation(s) exist and an inspection will not be conducted, the complainant
shall be notified in writing within 15 calendar days of receipt of this
letter. Please provide me with a copy of your response to the complainant.
You should enclose any supporting documentation on the action(s)
taken, such as monitoring results, new equipment orders, or photograph(s) of
corrected condition.
If we do not receive a response from you within 30 calendar days,
indicating that appropriate action has been taken or that no violation(s)
exist, an OSHA inspection may be scheduled.
If you have any questions or need assistance concerning this matter,
d2. Notification to Employer With Certified Committee - No
.dfestablish.drest_name .drest_m_street .drest_m_city, .drest_m_state
Since your agency exercises the option of using Certified Safety and Health
Committees, OSHA expects you to notify the Committee(s) of this complaint and
to take action(s) that may be required to protect employees.
(1) [Imminent Danger] - This letter is to confirm that you were notified
of the report by telephone. Since the report was of an imminent danger, you
were reminded that your investigation was required within 24 hours and that
since your agency has Certified Committees, OSHA was required by Section
1-401(i) of Executive Order 12196 to respond if your investigation did not
begin within 24 hours. You are also reminded that if an imminent danger
exists, employees exposed to it must immediately be removed from danger and
corrective action taken as soon as possible.
(2) [Serious/Other-than-Serious] - The Department of Labor regulation 29
CFR 1960.28, requires that your investigation be conducted within 3 working
other-than-serious conditions.
Please review the operation of your establishment's safety and health
program in light of the reported deficiencies. If corrective action(s) are
deemed necessary we request that you implement them. Please advise us of the
findings of your review and any corrective actions taken.
please advise me in writing, within 30 calendar days after completing the
action, and, upon receipt of your report, we will provide him/her with a
If you have any questions or need assistance concerning this matter, please
d3. Notification to Employer With Certified Committee -
.dfestablish.drest_name .drest_m__street .drest_m_city, .drest_m state
(OSHA) received a report of alleged hazardous working conditions and for
violations of 29 CFR Part 1960 citable program elements occurring in your
workplace at [establishment name and address]. Pursuant to Executive Order
1-401(i) we are announcing our plans to conduct a complaint inspection at
Committees, OSHA expects you to keep the Committee(s) informed of OSHA's
inspection plans and subsequent actions.
e. Acknowledgement to Complainant - Referral to Complainant's
.drcmp_state .drcmp zip
In response to your report alleging hazardous working conditions and/or
1. Your report was sent to your Agency to investigate because OSHA does
not have jurisdiction over your agency.
2. We have requested that your Agency provide you with a copy of the
investigation findings and actions taken.
3. Since you have requested anonymity, we will provide you with a copy of
Please let me know if the hazard(s) have not been corrected in the time
.dfcomplaint.drcmp_first name.drcmp_last_name .drcmp_street .drcmp_city,
.drcmp_state .drcmp_zip
The purpose of this letter is to acknowledge receipt of your report of
hazardous working conditions and/or violations of 29 CFR Part 1960 citable
program elements, and to inform you that an inspection of the workplace will
be scheduled as soon as possible. You will be informed of the results of our
inspection when they are available.
f2. Acknowledgement to Complainant - Referral to Another OSHA
Office to Another OSHA Office
.dfcomplaint.drcmp_first name.drcmp last_name .drcmp_street .drcmp
city,.drcmp state .drcmp ZiP
This letter is to acknowledge receipt of your report of hazardous working
conditions and/or violations of 29 CPR Part 1960 citable program elements at
[establishment name and address]. The Occupational Safety and Health
Administration (OSHA) office in .drcmp city, .drcmp_state has jurisdiction
over the above named establishment so we sent your report to that office for
appropriate action. You may also contact the area office listed below.
.dftabsite.drsite_director Area Director U.S. Department of Labor
.kestreet_address .kecity, .kestate .kezip .keoffice_telephone
g. Notification to Complainant - Satisfactory Employer
.dfcomplaint.drcmp_first_name .drcmp_last name .drcmp_street
.drcmp_city,.drcmp state .drcmp zip
As the enclosed letter indicates, we have been advised by your establishment
official that the hazardous working conditions and/or violations of 29 CFR
Part 1960 citable program elements you reported to the Occupational Safety
and Health Administration (OSHA) on .drcmp_cmp_rec_dt, have been investigated
and that corrective action has been taken.
With this information, OSHA feels the case can be closed on the grounds that
the hazardous condition(s) no longer exist(s). If you do not agree that the
condition(s) you reported have been satisfactorily corrected, please contact
us within 10 calendar days. If we do not hear from you within that time
period, we will assume that the condition(s] have been eliminated and we will
close our case file.
violations of 29 CFR Part 1960 citable program elements at
.dfestablish.drest_name, .drest_m_street, .drest_m_city, .drest_m_state
.drest_m_zip, the Occupational Safety and Health Administration (OSHA) has
conducted a workplace inspection. The inspection was completed on
.kedate_insp_cmpl.
We found that [list reported conditions)] did not violate OSHA standards
and/or citable program elements [describe findings in detail].
We also found that [list condition(s)] violated OSHA standards and/or
citable program elements. Therefore, a Notice of Unsafe and Unhealthful
Working Conditions (Notice) was sent to your establishment official stating
that violations identified by OSHA must be corrected. The Notice (enclosed)
reflects the dates by which the violations must be corrected. The contents
of the Notice must be posted near the violation(s) for three working days or
until the violation(s) are abated, whichever is later.
If you do not agree that the condition(s) you reported have been
satisfactorily investigated or cited, please contact us within 10 calendar
days and request a review of the complaint handling process.
i. Request for Employer's Response to Complaint Letter - No
On .kedate_of_notification, this office sent a letter to you concerning
alleged hazardous working conditions and/or violations of 29 CFR Part 1960
citable program elements at your establishment. A copy of the letter is
We have not received a reply from you concerning these allegations. Please
advise this office of your findings and of any corrective actions you have
taken within 10 days. If we do not hear from you, an inspection may be
Thank you for your response to our letter of .kedate. Your letter stated
that you were making progress toward correcting the conditions but did not
provide sufficient information. The additional information needed is: [described information needed, i.e., abatement dates, interim measures to
protect employees, etc.]
Please advise this office of the time which will be required to correct the
conditions. Further, when final corrective action has been completed, please
notify this office in detail of the abatement steps taken to remove the
l. Notification to Complainant - Unsatisfactory Employer
On .kedate_of_notification, this office notified you that your report of
citable program elements was sent to your establishment requesting that
appropriate action be taken. We have not received a satisfactory response.
1. Therefore, this office will schedule an inspection as OSHA priorities
allow. You will be informed of the inspection results.
2. Therefore, I have requested additional information from your
establishment official. I will keep you informed of the progress of your
report of alleged hazard
.dfcomplaint.drcmp_first_name .dremp_last_name .drcmp_street .drcmp_city,
The Occupational Safety And Health Administration (OSHA) has received your
report of alleged reprisal against you for your occupational safety and
health activities. Executive Order 12196 and 29 CFR Part 1960, which
establish safety and health programs for Federal employees, do not give OSHA
authority to take remedial action on behalf of Federal employees who believe
that they have suffered reprisal.
We are forwarding your report to the Office of Special Counsel, which may
have jurisdiction to investigate your allegation of reprisal under the
Office of Special Counsel Complaints Examining Unit 1730 M
Street, N. W. 3rd Floor Washington, D.C. 20036
m2. Notification To Reprisal Complainant - NonCovered Federal
.dfcomplaint.drcmp first_name .dremp_last_name .drcmp_street .drcmp_city,
The options available to [Insert specific agency name, e.g. Postal]
employees who believe they have been discriminated against for reporting
unsafe or unhealthful working conditions are:
2. To follow agency grievance and arbitration procedures which
have been established to resolve disputes, differences, disagreements or
complaints between parties concurring conditions of employment.
Pursuant to item number one, above, we have requested your agency to conduct
an investigation and take appropriate action. You should be aware that under
Executive Order 12196 and 29 CFR Part 1960, which establish safety and health
programs for Federal employees, OSHA's authority is limited. Specifically,
OSHA does not have the authority to take remedial action on behalf of Federal
employees who believe that they have suffered reprisal for reporting unsafe
or unhealthful working conditions. That authority is vested with their
.keofficialname Designated Agency Safety and Health Official
.kestreet_address .kecity, .kestate .kezip
The Occupational Safety and Health Administration (OSHA) is forwarding to
you the enclosed employee's allegation of reprisal for reporting unsafe or
unhealthful working conditions.
Executive Order 12196 and 29 CFR Part 1960, which establish safety and
health programs for Federal employees, requires each agency to establish a
reprisal plan. Since OSHA does not have the authority to take remedial
action on behalf of Federal employees who believe that they have suffered
reprisal for reporting unsafe or unhealthful working conditions, we ask that
you investigate this allegation and take appropriate action.
.dfcomplaint.drcmp_first_name .drcmp last_name .drcmp_street .drcmp_city,
In my letter of .kedate_letter sent you were informed that the Occupational
Safety and Health Administration (OSHA) had conducted an inspection and
issued a Notice of Unsafe or Unhealthful Working Conditions to your
establishment. OSHA has conducted a followup inspection and determined that
item(s) was/were not abated.
Enclosed for your information is a copy of the Notice of Failure-to-Abate
Alleged Violations which was sent to your establishment.
NOTE: Do not use if the Laser Notice of Unsafe or Unhealthful
Working Conditions is being used.
On .kedate_of_insp, representatives of this office conducted an inspection
1. Violations of OSHA standards and/or violations of 29 CFR Part 1960
citable program elements were found during the inspection which are described
on the enclosed Notice of Unsafe or Unhealthful Working Conditions (Notice). Included are the correction date(s), discussed for each condition. Although
the Notice is normally issued only to the establishment official, in the case
of repeated or willful violations a copy of the Notice is also sent to the
Designated Agency Safety and Health Official (DASHO).
Copies of the Notice or your Agency's form on which you have
reproduced the information shown on the Notice, must be posted at or near the
area where the violation occurred for three working days or until the
violation(s) are corrected, whichever is longer.
[If the inspection was for an imminent danger, conclude the letter
Please advise me promptly, in writing, of the abatement actions you
have taken. Since we need to assess the effectiveness of the corrective
measures, please describe them in detail, and include any pertinent
information; e.g., photographs, monitoring results, measurements and
equipment requisitions. If correction of any listed violation cannot be
achieved within the time period, please provide me with an abatement plan
(1) A timetable of the steps to be taken to achieve compliance
(2) The specific additional abatement time estimated to
(3) The reasons such additional time is necessary, including
the unavailability of professional or technical personnel or of materials and
(4) Interim steps being taken to safeguard the employees
against the cited hazard during the abatement period.
You may request an informal conference with me within 15 working days of
receipt of this Notice. The request must be in writing or by telephone with
a confirming letter that identifies the items on the Notice you wish to
discuss. During the informal conference, you may present any evidence or
views which you believe would support an adjustment to the violation(s)
listed on the Notice.
Any violation which is not corrected within the agreed upon time frame will
be subject to a Notice of Failure to Abate Alleged Violations, a copy of
which will be sent to your DASHO.
2. As we discussed at the closing conference, no violations of OSHA
standards or citable program elements were found during the inspection. Thank you for you cooperation during our inspection. If this office can be of
assistance in the future, please contact us.
cc: Complainant [If complaint inspection and anonymity not requested]
Employee Representative DASHO
Federal agency heads are required to operate effective occupation safety and
health programs. The Occupational Safety and Health Administration (OSHA) is
required to evaluate the effectiveness of Federal agency occupational safety
and health programs. Effectiveness is determined by analyzing injury/illness
statistics, by comparing the agency's written program with 29 CFR Part 1960,
and by conducting field reviews at agency establishments.
On .kedate_conducted_review, OSHA personnel conducted a field review at your
establishment as part of an evaluation of your Agency's safety and health
program. The purpose of the review was to evaluate program implementation at
the workplace. As explained in the opening conference the field review may
or may not be part of an OSHA inspection. If violations of OSHA standards
and/or citable program elements are observed during the review, a Notice of
Unsafe and Unhealthful Working Conditions (Notice) will be issued.
1. Violation(s) were found during the evaluation and are described on the
enclosed Notice. Included are the correction date(s) discussed for
(the/each) violation. A copy of the Notice or Agency's form on which you
have reproduced the information shown on the Notice, must be posted near the
violations for three working days or until the violation(s) are corrected,
equipment requisitions. If correction of any violation(s) listed cannot be
achieved within the time period, please provide me an abatement plan which
(2) The specific additional abatement time estimated to achieve
(4) Interim steps being taken to safeguard the employees against
the cited hazard during the abatement period.
You may request an informal conference with me within 15 working
days of receipt of the Notice. The request must be in writing, or by
telephone with confirming letter, and identify the items on the Notice you
may wish to discuss. During the informal conference, you may present any
evidence or views which you believe would support an adjustment to the
violation(s) listed on the Notice.
Any violation(s) which is not corrected within the agreed upon time
frame will be subject to a Notice of Failure to Abate Alleged Violation. A
copy will also be sent to your Designated Agency Safety and Health
standards or citable program elements were found during the evaluation. Thank you for your cooperation during our evaluation. If this office can be
of assistance in the future, please contact us.
The purpose of this letter is to acknowledge receipt of your request for
technical assistance. An Agency Technical Assistance Request (ATAR) visit is
scheduled at your establishment for .kedate_ATAR_scheduled. Someone from
this office will contact you to make the necessary arrangements.
During the opening conference of the visit, ATAR procedures will be
explained in detail by the Occupational Safety and Health Administration
(OSHA) team. If serious violations of OSHA standards and/or citable program
elements are observed, we will work with you to develop a reasonable
abatement plan and will assist you in their abatement. If serious
violation(s) are abated within the agreed upon time frames, no further OSHA
action will be necessary. However, uncorrected serious violation(s) may
result in a Notice of Unsafe or Unhealthful Working Conditions being issued
to you and to your Designated Agency Safety and Health Official.
Upon completion of the ATAR visit, you will be advised of OSHA's action
taken in response to your request and provided OSHA's findings and
In response to your request for technical assistance, the Occupational
Safety and Health Administration (OSHA) conducted an Agency Technical
Assistance Request (ATAR) visit on .kedate_ATAR_visit.
1. The following violation(s) of OSHA standards or citable program
elements were observed during the visit by the OSHA team. The violation(s)
were eliminated prior to the completion of the closing conference. [List
observed violation(s) and describe findings in detail.]
2. We have determined that the violation(s) of OSHA standards or citable
program elements observed during the visit by the OSHA team listed below do
not appear to present a threat of serious physical harm (other-than-serious
[List observed violation(s) and describe findings in detail,
including recommended corrective action.]
Since these violation(s) were not corrected prior to the closing
conference, you should take the necessary action to correct them within 30
3. The violation(s) of OSHA standards or citable program elements
observed during the visit by the OSHA team appear(s) to present a threat of
serious physical harm (serious violation) and were not corrected prior to the
closing conference. The violation(s) are described below including the
agreed upon correction date(s) for each violation.
[List observed violations) and describe findings in detail,
including abatement dates and agreed upon corrective action.]
For the serious violation(s) described above which cannot be
corrected within 30 calendar days of receipt of this letter, please provide
me with an abatement plan which includes:
(1) All steps taken and the dates of such action to achieve
compliance during the prescribed abatement period.
availability of professional or technical personnel or of materials and
the cited hazard during the abatement periods.
Please advise me in writing of the actions taken to correct the
violation(s) identified as serious. Since we need to assess the
effectiveness of the corrective measures, please describe them in detail. If
correction of any serious violation listed cannot be achieved within the
agreed upon time period, please contact this office so that we can provide
further assistance and discuss new abatement dates if necessary.
4. As we discussed at the closing conference, OSHA can provide technical
assistance to help you correct the violation(s). Any violation(s) which is
not corrected within the agreed upon timeframe will be subject to a Notice of
Unsafe or Unhealthful Working Conditions (OSHA Notice). A copy will also be
sent to your Designated Agency Safety and Health Official.
5. As we discussed at the closing conference, no violations of OSHA
standards or citable program elements were observed during the visit.
6. The following [technical/program] assistance was provided during our
visit: [List services rendered.]
(NOTE: Use if no partial or comprehensive inspection was
f. Agency Technical Assistance Request (ATAR) - Issuance of
Assistance Request (ATAR) visit on .kedate_of_visit.
On .kedate_of_ATAR_letter a letter was sent to you in which the serious
violation(s) of OSHA standards and/or citable program elements observed by
the OSHA team were listed along with the agreed upon abatement date(s).
We found that the necessary action to correct the violation(s) were not
taken within the agreed upon time frame. Therefore, a Notice of Unsafe or
Unhealthful Working Conditions (Notice) is being issued.
Please advise me promptly, in writing, that you have taken appropriate
corrective action within the time frame set forth on the Notice.
Any violation which is not corrected will be subject to a Notice of Failure
to Abate Alleged Violation. A copy will be sent to your Designated Agency
Safety and Health Official.
g. Letter for a Hazard Not Covered by Standard - General Duty
An inspection of your workplace at .dfestablish.drest_name on .kedate
disclosed the following hazards:
OSHA does not have a specific standard that applies to these hazards and it
is not considered appropriate at this time to issue a Notice of Unsafe and
Unhealthful Working Conditions for violation(s) of 29 CFR 1960.8a, the
general duty clause for Federal agencies.
In the interest of workplace safety and health, however, I recommend that
you take the following steps voluntarily to eliminate or reduce your
employees exposure to the hazards described above:
A Notice of Unsafe and Unhealthful Working Conditions (Notice) was issued to
you on .kedate. A reinspection conducted on .kedate noted that you had
failed to abate the violation(s) listed on the Notice within the time
prescribed. Therefore, you are now being issued the enclosed Notification of
Failure to Abate Alleged Violation. The Designated Agency Safety and Health
Official for your agency has been furnished a copy of this Notification.
If I have not been notified, in writing, within .kenumber days that the
violation(s) have been abated, I will forward the necessary information to
the Occupational Safety and Health Administration's Regional Administrator
for resolution at a higher organizational
This is in response to your letter of .kedate_of_letter requesting an
informal conference to discuss the Notice of Unsafe or Unhealthful Working
Conditions issued to you on .kedate_notice_issued. An informal conference
has been scheduled for .kedate, .ketime, .kelocation.
Please notify the appropriate employee representative(s) that they have the
right to attend the conference.
Your request for a modification of the abatement dates contained in the
above captioned Notice(s) is acknowledged. However, it fails to fully meet
the requirements for filing a Petition for Modification of Abatement (PMA). The deficiencies are highlighted in the rules which follow:
You, as an employer, may file a PMA when you have made a good faith effort
to comply with the abatement requirements of a Notice, but such abatement
dates have not been completed because of factors beyond your reasonable
1. All steps taken by you and the dates of such action, in an
effort to achieve compliance during the prescribed abatement
2. The specific additional abatement time estimated to achieve
3. The reasons such additional time is necessary, including the
unavailability of professional or technical personnel or of the materials and
cannot be completed by the original abatement period.
4. Interim steps being taken to safeguard the employees against
5. A certification that a copy of the petition has been posted
and, if appropriate served on the authorized representative of affected
employees in accordance with the rules setforth below and a certification of
the date upon which such posting service was made.
This will serve to advise you that this office has received your Petition
for Modification of Abatement Date (PMA).
Within 10 days after the expiration of 15 working days from the date the PMA
was posted and if no objection was received from an employee or
representative of employees, we shall issue the amended abatement date.
.dfestablish. drest_name .drest_m_street .drest_m_city, .drest_m_state
Your Petition for Modification of Abatement date(s) (PMA)
.dfviolation.drvio_issue_dt, for the violation(s) alleged by Item(s):
.drvio_item_nr of above captioned Notice has been approved:
Our records are being adjusted according to the new abatement dates. This
letter should be posted next to the original Notice(s).
Since all Notices are subject to follow-up inspection, timely abatement
responses with adequate supporting documentation, i.e., photographs, purchase
orders, air sampling results, etc. may allow us to administratively close the
case without such follow-up action.
On behalf of the employer, I hereby certify that a copy of our Petition for
Modification of Abatement date(s) have been posted on the above indicated
date, in a conspicuous place, where all affected employees will have access
to, or near such location where the violation(s) occurred. In addition, the
petition has been served upon each authorized representative of affective
employees, if any.
Affected employees or their representatives may file an objection in writing
to the above mentioned petition with the Area Director of the United States
Department of Labor who issued the Notice. This objection must be filed
within ten (10) working days of the date of posting of the petition or of
service upon an authorized representative.
.dfestablish.drest_name .drest m_street .drest_m_city, .drest_m_state
This is in reference to your Petition for Modification of Abatement date(s),
dated .kedate_of_letter, for the violation(s) alleged by item(s) .keitem_nr,
of the above captioned Notice.
Our office is undertaking a detailed review of your request and anticipates
being able to respond to your petition by .kedate of response.
After our review of your Petition for Modification of Abatement date(s),
dated .keletter_date, with regard to Item(s) .keitem_nr, of the above
captioned Notice, we have decided to object to your petition with regard to
Item(s) .keitem nr.
SUBJECT: Information Required for Processing Petition for Modification of
Abatement (PMA)
This office has advised the Occupational Safety and Health Administration
(OSHA) Regional Administrator that .keunion_name has objected to your
Petition for Modification of Abatement. If the objection cannot be resolved
at the regional level this may be referred to the Occupational Safety and
Health National Office for handling.
.dfestablish.drest_name .drest_m_street .drest_m_city, . drest_m_state
This is to notify you that the Occupational Safety and Health Administration
(OSHA) objects to your Petition for Modification of the Abatement date(s) for
the item(s) outlined below.
Your petition is being forwarded to the OSHA Regional Administrator as to
the merits of the petition and objections.
job safety and health standards and FSIS sanitation
DOD/Army Letter of 7/2/73 Application of OSHA's standards to
Agreement the procurement mission of the Army Material Command.
DOE Letter of 2/4/74 Letter of Agreement with AEC, Agreement (DOE's predecessor agency) clarifying applicability of section
4(b)(1) of the OSH Act to working condition for private AEC contractors
performing contractual operations in facilities owned or leased by AEC.
DOT/Coast MOU 12/19/79 To coordinate enforcement Guard activities for occupational safety and health on the
DOT/Coast MOU 3/8/83 To set clear boundaries of the Guard authority to prescribe and enforce regulations
affecting the safety and health of seamen aboard USCG-inspected vessels.
EPA Letter of 2/14/86 Provides for OSHA consultants to
Agreement respond to requests from arsenical wood treatment
EPA Letter of 11/8/79 Allows EPA enforcement of wood Agreement
OSHA for addressing occupational safety and health
concerns in Federal agencies under GSA
protection at hazardous waste
HHS/NIOSH MOU 12/18/80 Provide guidance to workers who
/EPA/DOE/ investigate and/or clean up waste
CG/NASA/ sites and respond to hazards Army R&D/ substance emergencies. Navy SWC/ Sub-agreement 1/7/86 provides for additional coordination of activities
regarding chemical protection clothing.
responsibilities at NRC-licensed facilities and to
establish cooperative measure to increase worker protection at such
jurisdictional authority between OSHA and the BATF
regarding standards for the storage and handling of