Source: https://ecode360.com/8360384
Timestamp: 2018-10-18 02:57:55
Document Index: 283464478

Matched Legal Cases: ['§ 34', '§ 34', '§ 34', '§ 34', '§ 34', '§ 34', '§ 34', '§ 34', '§ 34', '§ 34', '§ 34', '§ 34', '§ 34', '§ 34', '§ 34', '§ 34', '§ 34', '§ 34', '§ 34']

Town of Neversink, NY Records, Public Access to
Ch 34 Art I Public Access to Records
§ 34-1 Rules and regulations.
§ 34-2 Custodian of records.
§ 34-3 Place of inspection.
§ 34-4 Time of inspection.
§ 34-5 Copies; fees.
§ 34-6 Invasion of personal privacy prohibited.
§ 34-7 Maintenance of list of records.
§ 34-8 Record of votes to be maintained.
§ 34-9 Removal of records prohibited.
§ 34-10 Appeals.
§ 34-11 Forms.
Ch 34 Art II Records Management
§ 34-12 Definitions.
§ 34-13 Program established; records management officer.
§ 34-14 Powers and duties.
§ 34-15 Records Advisory Board.
§ 34-16 Custody.
§ 34-17 Replevin.
§ 34-18 Disposal of records.
§ 34-19 When effective.
Chapter 34: Records, Public Access to
[HISTORY: Adopted by the Town Board of the Town of Neversink: Art. I, 1-8-1975; Art. II, 1-13-1993 as L.L. No. 2-1993. Section 34-10E amended during codification; see Ch. 1, General Provisions, Art. II. Other amendments noted where applicable.]
Chapter 34 : Records, Public Access to
[Adopted 1-8-1975]
The following rules and regulations shall apply to the public inspection and copying of such town records as are subject to public inspection by law and shall continue in effect until altered, changed, amended or superseded by further resolution of this Town Board or by action of the Committee on Public Access to Records, established pursuant to Chapter 578, 579 and 580 of the Laws of 1974.[1]
Editor's Note: Chapters 578, 579 and 580 of the Laws of 1974 were repealed by Chapter 993 of the Laws of 1977, which Chapter 933 also enacted a new Freedom of Information Law, See Article 6 of the Public Officer Law.
The Town Clerk shall be and is hereby designated the town officer charged with the custody and dissemination of the town records available for public inspection herein.
Such records shall be made available for public inspection on regular business days between the hours of 10:00 a.m. and 12:00 noon and 2:00 p.m. and 4:00 p.m., if readily available. If not readily available, written request specifically describing records to which access is desired shall be filed with the town officer or employee charged with the custody and keeping thereof, who shall produce the same within 48 hours of such request. Each request shall be sufficiently detailed to identify the records. Where possible, the requester shall supply information regarding dates, titles, file designations or other information which may help identify the records. A request for any or all records falling within a specific category shall conform to the standard that records be identifiable. If the town officer or employee charged with the custody and keeping of the record elects to refuse access, he shall submit to the requester a written statement of his reason therefor within 48 hours of such request.
The town officer or employee charged with the custody and keeping of the record shall, upon request, make a copy or copies of any record subject to such inspection upon a payment of a fee of $0.25 per page.
If, for any reason, more than one week is required to produce records, the records access officer shall acknowledge receipt of the request within one week after the request is received, which acknowledgment shall include a brief explanation of the reason for delay and an estimate of the date production or denial will be forthcoming.
Certification. Any town officer or employee charged with the custody and keeping of any such record shall, upon request, certify a copy of a document or record prepared pursuant to the provisions of the preceding subsections upon payment of a fee of $0.25.
To prevent an unwarranted invasion of personal privacy, the Town Board or the Committee on Public Access to Records may promulgate guidelines for the deletion of identifying details for specified records which are to be made available. In the absence of such guidelines, an agency or the town may delete identifying details when it makes records available. An unwarranted invasion of personal privacy includes, but shall not be limited to:
Disclosure of such personal matters as may have been reported in confidence to an agency, board or municipality and which are not relevant or essential to the ordinary work of the agency or municipality.
Each department shall maintain and make available for public inspection and copying, in conformity with such regulations as may be issued by the Town Board or the Committee on Public Access to Records, a current list, reasonably detailed by subject matter, of any records which shall be produced, filed or first kept or promulgated after the effective date of this Article. Such list may also provide identifying information as to any records in the possession of the department on or before the effective date of this Article.
Editor's Note: Chapter 578 of the Laws of 1974 was repealed by Chapter 933 of the Laws of 1977, which Chapter 933 also enacted a new Freedom of Information Law. See Article 6 of the Public Officers Law.
Appeals from a denial of access to information by the Town Clerk may be taken, in writing, on approved forms, to the member of the Town Board designated to hear such appeals, subject to the following rules:
Such appeal must be filed with the Town Clerk within five days after a denial of access to information.
The time for deciding the appeal by said Town Board member shall commence upon receipt of written appeal identifying:
The Town Board member shall inform the requester of his decision, in writing, within seven days of receipt of an appeal.
A final denial of access to a requested record, shall be subject to court review, as provided for in Article 78 of the Civil Practice Law and Rules.
The Supervisor is hereby designated to hear such appeals.
[Amended 2-8-1984 by L.L. No. 3-1984]
The Town Supervisor or his designee shall prescribe a standard form or forms to be employed by an applicant seeking access to town records or appealing from a denial of such application.
[Adopted 1-13-1993 as L.L. No. 2-1993]
Unless otherwise expressly stated, the following definitions shall, for the purpose of this Article, have the meanings herein indicated. Any pertinent word or term not a part of this listing shall be construed to have its legal definition.
Those official records which have been determined by the officer and the Advisory Committee to have sufficient historical or other value to warrant their continued preservation by the town.
Any document, books, papers, photograph, sound recordings, microforms or any other materials, regardless of physical form or characteristics, made or received pursuant to local law or ordinance or in connection with the transaction of official town business.
The transfer of records to the records center/archives for temporary storage of inactive records and permanent storage of records determined to have historical or other sufficient value warranting continued reservation.
There shall be a records management program established under aegis of the Town Clerk. The Town Clerk shall serve as the town's records management officer (RMO). The RMO will be responsible for administering the noncurrent and archival public records and storage areas for the town in accordance with local, state and federal laws and guidelines.
The RMO shall have all the necessary powers to carry out the efficient administration, determination of value, use, preservation, storage and disposition of the noncurrent and archival public records kept, filed or received by the offices and departments of the town.
The RMO shall continually survey and examine public records to recommend their classification so as to determine the most suitable methods to be used for the maintaining, storing and servicing of archival material. Classifications shall be as follows:
Information containing administrative, legal, fiscal, research, historical or educational value which warrant their permanent retention;
The RMO shall establish guidelines for proper records management in any department or agency of the town in accordance with local, state and federal laws and guidelines.
The RMO shall report annually to the chief executive official and the governing body on the powers and duties herein mentioned, including not limited to the cost/benefit ratio of programs effectuated by the department.
The RMO shall operate a records management center for the storage processing and servicing of all noncurrent and archival records for all town departments and agencies.
The RMO shall establish a town archives and perform the following functions:
Promulgate rules governing public access to and use of records in the archives, subject to the approval of the Town Board.
Provide information services to other town departments, agencies or offices.
Collect archival materials which are not official town records but which have associational value to the town or a close relationship to the existing archival collection. Such collecting shall be subject to archive space, staff and cast limitations and to the potential endangerment of such materials if they are not collected by the archives.
The Town Board is hereby designated as the Records Advisory Board designated to work closely with and to provide advice to the RMO. The Town Board, acting as the Records Advisory Board, shall meet periodically and have the following duties:
Review the performance of the program on an ongoing basis and to propose changes and improvements.
Review retention periods proposed by the RMO for records no covered by state archives schedules.
A town department or agency is the legal custodian of its records and shall retain custody of records deposited in the records center. Records transferred to or acquired by the archives shall be under the custody and control of the archives rather than the department or agency which created or held them immediately prior to being transferred to the archives.
Records shall be transferred to the archives upon the recommendation of the RMO, with the approval of the head of the department or agency which has custody of the records and the approval of the Records Advisory Board.
No records shall be destroyed or otherwise disposed of by a department of the Town of Neversink unless approval has been obtained from the records management officer. No records shall be destroyed or otherwise disposed of by the records management officer without the express written consent of the department head having authority.