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1 TEACHER DEVELOPMENT & EVALUATION HANDBOOK College, Career Career & Citizen-Ready!
2 Table of Contents Part 1: Introduction Purpose Part 2: Standards of Effective Teaching Performance Standards Sample Performance Indicators Part 3: Teacher Development and Evaluation Process Teacher Development and Evaluation Activities Teacher Development and Evaluation Timeline Part 4: Documenting Performance Multiple Evidence of Teacher Performance Teacher Reflection and Self-Assessment and Professional Development Plan Observations Student Surveys Student Academic Progress Goal Setting for Student Progress Teacher-Selected Evidence of Student Progress Part 5: Rating Teacher Performance Performance Ratings Performance Rubrics Part 6: Making Summative Decisions Summative Ratings Weight of Each Standard in Determining the Single Summative Rating Single Summative Evaluation Rating Part 7: Improving Professional Performance Professional Development Plan Performance Improvement Plan Implementation of Performance Improvement Plan Resolution of Performance Improvement Plan Part 8: Forms Reflective Questions for the Standards of Effective Teaching Reflection and Self-Assessment Form (Optional) Professional Development Plan Goal Setting for Student Progress PK-2 Student Survey 3-5 Student Survey 6-12 Student Survey Student Survey Summary Dialogue Guide for Administrators Teacher Observation Form A Teacher Observation Form B Teacher Observation Form C Teacher Observation Form D Teacher Mid-Year Performance Summary Performance Improvement Plan Performance Improvement Plan Progress Report Teacher Summative Evaluation Report 1 Newport News Public Schools Teacher Development & Evaluation Handbook 8/19/13
3 PART 1: INTRODUCTION Researchers, policy makers, and educational practitioners have conducted careful analysis of the variables affecting educational outcomes. The teacher has proven time and again to be the most influential school-related force in student achievement. Teacher evaluation matters because teaching matters. Evaluation systems must be of high quality and acknowledge the complexities of the job. Teachers have a challenging task in meeting the educational needs of an educationally diverse student population. In Newport News Public Schools we focus on one mission: ensuring that all students graduate college, career and citizenready. The experiences in our schools prepare students for their roles as learners, future employees, and contributing citizens in the 21 st century. A good evaluation process provides teachers with the support, recognition, and guidance they need to ensure that students learn and apply College, Career and Citizen-Ready Skills in a variety of contexts. College, Career and Citizen-Ready Skills Information Literacy: Use an inquiry process to locate, evaluate and use sources based on accuracy, authority, and point of view to explore a question/topic and synthesize and share findings and give appropriate credit/citation Communication: Select and use appropriate format to effectively engage the target audience in a topic, point of view, argument and/or creative work Critical Thinking: Analyze and evaluate information, ideas, or objects to develop a point of view, make predictions, or draw inferences Problem-Solving: Identify and define a problem-situation and work through a procedure to determine viable and appropriate solutions and next steps and carry out as applicable Creativity and Innovation: Generate and develop ideas, solutions and connections to create something original/novel that is meaningful or useful Social Responsibility: Contribute to the improvement of the local, national, or global community by making decisions/taking actions to enhance the welfare of society in an ethical manner Collaboration: Work with others by sharing responsibility and critically examining knowledge and ideas to build consensus in order to achieve an objective Initiative and Self-Direction: Independently select area of focus, develop achievable goals, organize and carry out plan, and seek feedback to achieve goals within designated timelines 3 Newport News Public Schools Teacher Development & Evaluation Handbook
4 A meaningful evaluation process focuses on instructional quality and professional standards, and through this focus and timely feedback, enables teachers and leaders to recognize, appreciate, value, and develop excellent teaching. The primary purposes of the NNPS Teacher Development & Evaluation Process (TDEP) are to: optimize student learning and growth, improve the quality of instruction by ensuring accountability for classroom performance and teacher effectiveness, contribute to successful achievement of the benchmarks defined in our Academic Agenda, provide a basis for instructional improvement and professional growth, and implement a performance evaluation system that promotes collaboration between the teacher and evaluator and promotes self-growth, instructional effectiveness, and improvement of overall job performance. 3 Newport News Public Schools Teacher Development & Evaluation Handbook 8/19/13
5 PART 2: STANDARDS OF EFFECTIVE TEACHING Clearly defined professional responsibilities constitute the foundation of the TDEP. A fair and comprehensive evaluation system provides sufficient detail and accuracy so that both teachers and evaluators (i.e., principal, supervisor) reasonably understand the job expectations. The expectations for professional performance are defined using a two-tiered approach. Performance Standards Performance standards refer to the major duties performed. There are seven performance standards for all teachers. Performance Standard 1: Professional Knowledge The teacher demonstrates an understanding of the curriculum, subject content, and the developmental needs of students by providing relevant learning experiences. Performance Standard 2: Instructional Planning The teacher plans using the Virginia Standards of Learning, the school s curriculum, effective strategies, resources, and data to meet the needs of all students. Performance Standard 3: Instructional Delivery The teacher effectively engages students in learning by using a variety of instructional strategies in order to meet individual learning needs. Performance Standard 4: Assessment of and for Student Learning The teacher systematically gathers, analyzes, and uses all relevant data to measure student academic progress, guide instructional content and delivery methods, and provide timely feedback to both students and parents throughout the school year. Performance Standard 5: Learning Environment The teacher uses resources, routines, and procedures to provide a respectful, positive, safe, student-centered environment that is conducive to learning. Performance Standard 6: Professionalism The teacher maintains a commitment to professional ethics, communicates effectively, and takes responsibility for and participates in professional growth that results in enhanced student learning. Performance Standard 7: Student Academic Progress The work of the teacher results in acceptable, measurable, and appropriate student academic progress. 4 Newport News Public Schools Teacher Development & Evaluation Handbook 8/19/13
6 Sample Performance Indicators A set of sample performance indicators has been developed to provide examples of observable, tangible behaviors for each standard of effective teaching. The sample performance indicators are examples of the types of performance that will occur if a standard is being successfully met. The list of sample performance indicators is not limited and all teachers are not expected to demonstrate each performance indicator. Both teachers and evaluators should consult the sample performance indicators for clarification of what constitutes a specific performance standard. The sample performance indicators help teachers and their evaluators clarify job expectations. All sample performance indicators may not be applicable to a particular work assignment. Ratings are NOT made at the performance indicator level, but at the performance standard level. Performance Standard 1: Professional Knowledge The teacher demonstrates an understanding of the curriculum, subject content, and the developmental needs of students by providing relevant learning experiences. Sample Performance Indicators Examples of teacher work conducted in the performance of the standard may include, but are not limited to: Demonstrates accurate knowledge of the subject matter. Demonstrates skills relevant to the subject area(s) taught. Effectively addresses appropriate curriculum standards. Integrates key content elements and facilitates students use of higher level thinking skills in instruction. Demonstrates ability to connect present content with past and future learning experiences, other subjects, real-world experiences, and applications. Bases instruction on goals that reflect high expectations and understanding of the subject. Demonstrates knowledge and understanding of students physical, social, emotional, and cognitive development. Understands how family and community values, language, and culture influence learning. Performance Standard 2: Instructional Planning The teacher plans using the Virginia Standards of Learning, the division s curriculum, effective strategies, resources, and data to meet the needs of all students. Sample Performance Indicators Examples of teacher work conducted in the performance of the standard may include, but are not limited to: Uses student learning data to guide planning. Develops plans that are clear, logical, sequential, and integrated across the curriculum. Demonstrates the ability to select and refine existing materials and to create new materials when necessary that are challenging, engaging, and reflect the cultural diversity of the school, community, nation, and world. Plans time realistically for pacing, content mastery, and transitions. Plans for differentiated instruction to meet the needs of all students. Plans relevant lessons that reflect high expectations. Develops appropriate long- and short-range plans and adapts plans as needed. 5 Newport News Public Schools Teacher Development & Evaluation Handbook 8/19/13
7 Performance Standard 3: Instructional Delivery The teacher effectively engages students in learning by using a variety of instructional strategies in order to meet individual learning needs. Sample Performance Indicators Examples of teacher work conducted in the performance of the standard may include, but are not limited to: Provides learning experiences that engage, challenge, motivate, and actively involve students. Demonstrates ability to engage and maintain students attention. Delivers instruction in a culturally, linguistically, and gender-respectful manner. Makes learning relevant by connecting to students existing knowledge, skills, and strengths. Uses instructional technology, materials, and resources to enhance student learning. Provides students the opportunity to explore concepts in varying degrees of depth, breadth, and complexity. Differentiates instruction to meet students needs. Engages students in individual work, cooperative learning, and whole group activities as appropriate. Performance Standard 4: Assessment for/of Learning The teacher systematically gathers, analyzes, and uses all relevant data to measure student academic progress, guide instruction and delivery methods, and provide timely feedback to students and families throughout the school year. Sample Performance Indicators Examples of teacher work conducted in the performance of the standard may include, but are not limited to: Uses pre-assessment data to develop expectations for students, differentiate instruction, and document learning. Develops tools and guidelines that help students set learning goals and assess, monitor, and reflect on their own work. Uses a variety of formative and summative assessments that are valid and appropriate for the content and students. Uses grading practices that report final mastery in relationship to content goals and objectives. Provides ongoing, timely, and specific feedback to students on their learning. Provides timely feedback to parents/guardians regarding student progress. Reteaches material and/or accelerates instruction based on assessments. 6 Newport News Public Schools Teacher Development & Evaluation Handbook 8/19/13
8 Performance Standard 5: Learning Environment The teacher uses resources, routines, and procedures to provide a respectful, positive, safe, studentcentered environment that is conducive to learning. Sample Performance Indicators Examples of teacher work conducted in the performance of the standard may include, but are not limited to: Establishes and maintains relationships with students to promote rapport and engagement. Creates and maintains a physical setting that maximizes learning time and promotes learning and safety. Involves students in establishing clear expectations for classroom rules, routines, and procedures. Establishes a climate of trust and teamwork by being consistent, fair, caring, and attentive. Models courtesy, active listening, and enthusiasm for learning. Fosters an appreciation of diversity, including language, culture, race, gender, and special needs. Provides opportunities for students to develop self-direction, self-discipline, and conflict resolution skills. Performance Standard 6: Professionalism The teacher maintains a commitment to professional ethics, communicates effectively, and takes responsibility for and participates in professional growth that results in enhanced student learning. Sample Performance Indicators Examples of teacher work conducted in the performance of the standard may include, but are not limited to: Works in a collegial and collaborative manner with the school, the division, and the community to promote students well-being and success. Builds positive and professional relationships with parents/guardians through frequent and effective communication. Collaborates with colleagues and seeks opportunities to develop skills by working with lead teachers, instructional coaches, specialists, and administrators. Reflects on and identifies areas of personal strength and weakness related to professional skills and their impact on student learning. Sets goals for improvement of performance, seeks opportunities, and incorporates learning into instructional practice. Engages in activities outside the classroom intended for school and student development. Demonstrates clear and appropriate oral and written English in all communication. Adheres to federal and state laws, school and division policies, and ethical guidelines. 7 Newport News Public Schools Teacher Development & Evaluation Handbook 8/19/13
9 Performance Standard 7: Student Academic Progress The work of the teacher results in acceptable, measurable, and appropriate student academic progress. Sample Performance Indicators Examples of teacher work conducted in the performance of the standard may include, but are not limited to: Collaborates with colleagues in order to improve students performance. Sets measurable and appropriate achievement goals for student learning progress based on baseline data. Documents the progress of each student throughout the year. Provides evidence of timely and appropriate intervention strategies for students not making adequate progress. Provides evidence of progress toward achievement goals. Uses available data to continually document and communicate student progress and adjust interim achievement goals. 8 Newport News Public Schools Teacher Development & Evaluation Handbook 8/19/13
10 PART 3: TEACHER DEVELOPMENT & EVALUATION PROCESS The table below outlines the teacher development and summative evaluation process for probationary teachers and teachers who have earned a continuing contract. Probationary teachers will participate in the summative evaluation process each year. Teachers who have earned a continuing contract will participate in the summative evaluation process every three years. Additionally, when deemed necessary, an administrator may place a teacher on summative evaluation. Reflection & Self- Assessment Professional Development Plan Beginning-of-Year Administrator/Teacher Conference Observations Goal Setting for Student Progress Mid-Year Administrator/Teacher Conference Teacher Development & Evaluation Activities Probationary Teachers & Continuing Contract Teachers Continuing Contract Teachers on Year 1 & 2 of Three-Year Summative Evaluation Evaluation Cycle Yes Yes Yes Yes Yes Minimum of 3 observations conducted prior to the end of the first quarter and the beginning of the third and fourth quarters. Yes Yes 9 Newport News Public Schools Teacher Development & Evaluation Handbook 8/19/13 Yes Optional: At the administrator s discretion, this review may be conducted through grade level teams, content teams, department meetings, a staff meeting, or in another format that promotes discussion, collegiality, and reflection. Yes Minimum of 1 observation conducted prior to the beginning of the fourth quarter. Yes Optional: At the administrator s discretion, this review may be conducted through grade level teams, content teams, department meetings, a staff meeting, or in another format that promotes discussion, collegiality, and reflection. Student Surveys Yes Yes Summative Evaluation/End-of- Year Administrator/Teacher Conference Yes Summative Evaluation Report Yes Optional: At the administrator s discretion, this review may be conducted through grade level teams, content teams, department meetings, a staff meeting, or in another format that promotes discussion, collegiality, and reflection. No
11 Teacher Development & Evaluation Timeline Year-Long Classes PRIOR TO: September 20 October 15 End of 1 st MP January 30 February 5 Beginning of 3 rd MP February 28 Beginning of 4 th MP June 5 Summative evaluation conference Last contract day TEACHER DEVELOPMENT & EVALUATION ACTIONS Administrator informs all teachers of the NNPS Standards of Effective Teaching and notifies teachers who are scheduled for a summative evaluation Teacher administers division baseline assessment, analyzes data, and establishes student progress goal Grade level/teams create and implement teaching and learning strategies based on student progress goal Teacher reflects and self-assesses to begin a professional development plan Administrator meets with all probationary teachers and teachers on summative to review baseline data, student progress goal, and teaching and learning strategies. Professional Development Plan may be discussed as well. (This may be done in a group setting.) Administrator conducts teacher observations and provides group and/or individual feedback. Teacher conducts student survey & completes student survey summary Teacher administers mid-year assessment o Analyze student data o Update Goal Setting & Student Progress Form o Update Professional Development Plan Administrator conducts observation of all probationary teachers and teachers on summative and provides individual feedback as part of the summative process Administrator meets with all probationary teachers and teachers on summative to discuss the mid-year teacher performance report by reviewing: o Goal Setting for Student Progress activities (N/A for semester courses) o Professional Development Plan o Student Summary Survey Administrator conducts observation of all teachers (summative and non-summative) and provides individual feedback Teacher administers post-assessment, analyzes data, and determines student progress Teacher prepares for summative conference by completing the Professional Development Plan, Goal Setting for Student Progress Form, and gathering evidence of choice Administrator conducts summative evaluation conferences for all probationary teachers and teachers on summative Semester-Long Classes (teachers choice either semester 1 or 2) Semester 1 Semester 2 PRIOR TO: September 20 September 25 February 15 October 1 February 28 November 5 November 5 March 30 (N/A for semester courses) February 15 (N/A for semester courses) November 25 May 5 April 15 January 25 June 5 Summative evaluation conference Last contract day 10 Newport News Public Schools Teacher Development & Evaluation Handbook 8/19/13
12 PART 4: DOCUMENTING PERFORMANCE There are three items that must be maintained by the teacher and available during conferences with the administrator. These documents provide administrators with information they likely would not receive in an observation. Professional Development Plan Goal Setting and Student Progress Form Student Survey Summary Other evidence may be shared by the teacher or requested by the administrator to provide evidence of the teacher s performance related to specific Standards of Effective Teaching. The emphasis is on the quality of work, not the quantity of materials presented. Multiple Evidence of Teacher Performance Required Standard Item/Action 1. Professional Knowledge 2. Instructional Planning 3. Instructional Delivery 4. Assessment of and for Student Learning Reflection and Self- Assessment Goal Setting and Student Progress Form to include impact of student data on planning Examples of Evidence or Artifacts May include: Evidence that demonstrates implementation of learning from coursework or professional development Annotated list of instructional activities Lesson/intervention plan Journals/notes that represent reflective thinking and professional growth Samples of innovative approaches developed by teacher May include: Differentiation in lesson planning and practice Analysis of classroom assessment to guide planning Data driven curriculum revision work Examples: o Sample lesson or unit plan, annotated learning objectives o Course syllabus o Intervention plan o Substitute lesson plan Observations May include: Annotated photographs of class activities Handouts or sample work Video/audio clips of instructional delivery Goal Setting and Student Progress Form to include use of baseline and periodic assessments May include: Samples of baseline and progress monitoring assessments given Samples of both formative and summative assessment Graphs or tables of student results Scoring rubrics Student work with written comments Educational reports, progress reports, or letters prepared for parents or students Disaggregated analysis of student achievement scores on standardized tests Copy of students journals of self-reflection and self-monitoring 11 Newport News Public Schools Teacher Development & Evaluation Handbook 8/19/13
13 5. Learning Environment 6. Professionalism 7. Student Academic Progress Student Survey Summary, Observations Professional Growth Plan Goal Setting and Student Progress Form May include: List of classroom rules with brief explanation of the procedures used to develop and reinforce them Schedule of daily classroom routines Explanation of behavior management philosophy and procedures Photographs or video with explanation of how space is organized to promote learning May include: Parent Communication Log Evidence of communication with students, families, colleagues and community Examples: o Copy of classroom newsletter or other parent information documents o Sample copy of interim reports Record of participation in extracurricular activities and events Record of focused professional development taken or given with indication of the changes in practice due to the learning Examples of collaborative work with peers Goal Setting and Student Progress Form Revised at midterm and end of year Teacher Reflection and Self-Assessment and Professional Development Plan Each year, NNPS teachers are asked to formally reflect on their competency with the Standards of Effective Teaching and their ability to integrate College, Career and Citizen-Ready Skills into instruction to provide meaningful application opportunities for students. This self-assessment is the platform to drive professional growth. Teachers may opt to use the Teacher Reflection and Self-Assessment form as a guide for personal reflection. The resource, Reflective Questions for the Standards of Effective Teaching, serves a guide through the reflection process. Following the independent self-assessment, teachers complete the Professional Development Plan. (Note: The Teacher Reflection and Self-Assessment form can help drive the Professional Development Plan, but its formal completion is not required. It is used at the teacher s discretion when completing the Professional Development Plan.) The Professional Development Plan should be structured around one or more standards for focused attention and development during the coming school year. All teachers complete the Professional Development Plan by October 15 of each year. The teacher assumes responsibility for implementing, updating, monitoring, and reflecting on the Professional Development Plan. While the development and implementation of the Professional Development Plan is intended to be a teacher-driven process, it can also be used by the administrator to facilitate discussions with teachers regarding areas of concern. See section 7: Improving Professional Performance for additional information. 12 Newport News Public Schools Teacher Development & Evaluation Handbook 8/19/13
14 Observations The Teacher Development and Evaluation Evidence Forms A, B, C, and D may be used to provide targeted feedback on teachers performance related to the standards of effective teaching: Professional Knowledge, Instructional Planning, Instructional Delivery, Assessment of/for Learning, and Learning Environment. Additional observation forms may be used at the administrator s discretion, to include walkthrough forms with informal feedback. Probationary teachers and continuing contract teachers in their summative evaluation year will be observed before the end of the first quarter, and prior to the beginning of the third and fourth quarters, for a minimum of three observations. Teachers employed under a continuing contract and not in their summative evaluation year will be observed at least once per year, prior to the beginning of the fourth quarter. Additional observations for any staff member will be at the administrator s discretion. All observations will include a classroom observation of at least 20 minutes and a post-conference. The administrator provides written feedback about the observation through a post-observation conference with the teacher. After each required observation, one copy of the feedback will be given to the teacher and one copy will be maintained by the administrator for the entire evaluation cycle. The Dialogue Guide for Administrators, located in the forms section of this handbook, provides sample questions and conversation starters that administrators may adapt to use during conferences with teachers. Student Surveys The purpose of the student survey is to collect information that will help teachers reflect on their practice by providing feedback for growth and development. There are three versions of the student survey designed to reflect developmental differences in students ability to provide useful feedback to their teachers: PK-2, 3-5, At the teacher s discretion, questions may be modified and/or added to the survey. A teacher-created survey may be substituted. The student surveys and the accompanying Survey Summary Sheet provide a unique form of feedback by asking for students perceptions regarding the class. All surveys are completed anonymously to promote honest feedback. Teachers will administer the surveys by January 30 to at least one class. At the teacher s discretion, surveys may be administered to additional classes and/or multiple times during the school year. The teacher retains sole access to the results of the student surveys. The teacher will include a summary of the student survey data to share during the mid-year or summative evaluation conference (see Survey Summary Sheet). 13 Newport News Public Schools Teacher Development & Evaluation Handbook 8/19/13
15 Student Academic Progress Student academic progress is used to inform teacher evaluation because one of the most direct measures of teacher quality is student success. Research strongly supports that effective teachers lead to higher student achievement. For this reason, the process of measuring and documenting student academic progress is closely aligned to teacher self-reflection and professional development. Newport News Public Schools has a two-pronged approach to measuring and documenting student academic progress. When documenting and rating performance for Standard 7: Student Academic Progress, administrators and teachers will review student progress as evidenced by multiple measures. 1. College, Career and Citizen-Ready Skills will be measured using the NNPS goal setting for student progress procedures. Common curriculum-based performance assessments, scoring rubrics, and student progress goals serve as the foundation for this process. The process is recorded on the Goal Setting for Student Progress Form. 2. Teachers will select additional student assessment measures to document evidence of student progress. Administrators and teachers will review student progress as evidenced by multiple measures. Goal Setting for Student Progress All teachers complete the goal setting process with one class, subject or course each school year. Administrators meet individually with probationary teachers and teachers in their summative year to discuss goal setting at the beginning of the year, mid-year, and end-of-year. It is recommended that administrators meet with those teachers not in their summative year to review the goal setting process throughout the year. At the administrator s discretion, this review may be conducted through grade level teams, content teams, department meetings, a staff meeting, or in another format that promotes discussion, collegiality, and reflection. Goal setting for student progress involves five steps. Student Achievement Goal Setting Process Step 1: Determine Needs Step 2: Create specific learning goals based on preassessment Step 3: Reflect on areas for teacher development relating to goal. Determine & implement teaching and learning strategies Step 4: Monitor student progress through ongoing formative assessment Step 5: Determine student progress, goal attainment 14 Newport News Public Schools Teacher Development & Evaluation Handbook 8/19/13
16 Step 1: Determine Needs Division-wide common performance assessments have been developed and designed to measure the application of College, Career and Citizen-Ready Skills within the context of a variety of subject areas. Teachers use the baseline assessment and accompanying scoring rubric to determine initial student performance and to identify instructional needs. Step 2: Create Specific Learning Goals Based on Pre-Assessment The department of Curriculum & Development has generated draft learning goals based on division-wide common performance assessments. These draft goals serve as a template or basis for class goals written by the teacher based on student performance. In some cases, the teacher and administrator will work together to agree on alternate goals based on student needs. In addition, short term or individualized student goals are an option for special education classes or classes in which fewer than 10 students are enrolled. Specific learning goals describe observable behavior and/or measurable results that would occur when a goal is achieved. The acronym SMART is a useful way to assess a goal s feasibility and worth. Specific Measurable: Appropriate: Realistic: The goal is focused by content area and learners needs. An appropriate instrument/measure is selected to assess the goal. The goal is clearly related to the role and responsibilities of the teacher. The goal is attainable. It should stretch the outer bounds of what is realistic. Time-bound: The goal is contained to a single school year. Teachers record the learning goal in section 2 of the Goal Setting for Student Progress form by October 15. Step 3: Create and Implement Teaching and Learning Strategies Teaching and learning strategies are the link between the written learning goal and goal attainment. Strategies are how learning and student progress happen. It is for this reason that strategies should be specific to the goal, supported by research, developmentally appropriate, and relevant to the content area. For each strategy, the teacher should monitor evidence of its effectiveness and note related target dates if applicable. As teachers reflect on their instructional practice, they should look for patterns of strengths and weaknesses related to the nature of the student learning goal. The reflection and self-assessment provide information that will drive the selection of learning strategies and professional development activities. Teachers record teaching strategies, necessary resources, evidence, and target dates in section 3 of the Goal Setting for Student Progress form by October 15. Administrators meet individually with probationary teachers and teachers in their summative year to discuss steps 1-3 of Goal Setting for Student Progress by October 15. It is recommended that administrators meet with the teachers who are not in their summative year to review steps 1-3. At the administrator s discretion, this review may be conducted through grade 15 Newport News Public Schools Teacher Development & Evaluation Handbook 8/19/13
17 level teams, content teams, department meetings, a staff meeting, or in another format that promotes discussion, collegiality, and reflection. Step 4: Monitor Student Progress The relationship between steps 3 and 4 is cyclical in that student progress is monitored, and adjustments are made on a daily, weekly, or quarterly basis. In goal setting for student progress, there is a focus on a formal review of goal progress at mid-year. Teachers will administer a division-wide common mid-year formative assessment and review student data and current teaching strategies prior to January 30. Teachers record mid-year assessment results in section 4 of the Goal Setting for Student Progress form by January 30. Adjustments to teaching and learning strategies are also recorded in section 4. Administrators will schedule and hold a mid-year review of progress for all probationary teachers and teachers in their summative year. Teachers and administrators will collaborate to review and revise teaching strategies as necessary based on formative data. The mid-year review should be held by February 28. It is the principal s responsibility to establish the format and select the time of the review. It is recommended that administrators meet with teachers not in their summative year to review student progress. At the administrator s discretion, this review may be conducted through grade level teams, content teams, department meetings, a staff meeting, or in another format that promotes discussion, collegiality, and reflection. Step 5: Determine Student Progress The last step in the goal setting process is determining whether students have improved and whether the teacher has met the established learning goal. By June 7, teachers are responsible for administering the end-of-the-year division-wide common performance assessment and for analyzing data to determine student progress in relation to the learning goal. Teachers record the end-of-year results and future impacts on instruction in section 5 of the Goal Setting for Student Progress form and submit to administrator. By the last teacher contract day, the administrator will schedule and hold a final summative evaluation conference with all probationary teachers and teachers on summative evaluation to review student growth and to make a determination regarding the final rating in Standard 7: Student Academic Achievement. This date may be extended to June 30 at the agreement of the teacher and administrator. It is recommended that administrators meet with teachers not in their summative year to review end of year student progress. At the administrator s discretion, this review may be conducted through grade level teams, content teams, department meetings, a staff meeting, or in another format that promotes discussion, collegiality, and reflection 16 Newport News Public Schools Teacher Development & Evaluation Handbook 8/19/13
18 Summary of Goal Setting for Student Progress Prior To: Goal Setting Step/Action Documentation October Determine needs Section 1 Goal Setting for Student Administer baseline assessment Progress form Analyze student data October Create Learning Goals Section 2 Goal Setting for Student Progress form October Create and implement teaching and learning strategies Section 3 Goal Setting for Student Progress form November 5 Administrator/Teacher beginning of year conference to review steps 1-3. Sections 1-3 Goal Setting for Student Progress form January Monitor student progress Sections 3-4 Goal Setting for Administer mid-year assessment Student Progress form Analyze student data Adjust teaching and learning strategies February 28 Administrator/Teacher mid-year conference to review steps 3-4 Sections 3-4 Goal Setting for Student Progress form June 7 5. Determine Student Progress Section 5 Goal Setting for Student Administer end-of-year assessment Progress form Analyze student data Last teacher contract day Administrator/Teacher final conference to review student progress Section 5 Goal Setting for Student Progress form Teacher-Selected Evidence of Student Progress Teachers have measures that provide evidence of student progress and growth. Throughout the year, teachers should maintain records of student growth on division assessments and be prepared to have discussions with administrators regarding student progress. Teachers will select additional student assessment measures to document evidence of student progress. 17 Newport News Public Schools Teacher Development & Evaluation Handbook 8/19/13
19 PART 5: RATING TEACHER PERFORMANCE Performance Ratings The rating scale describes four levels of how well the standards are performed on a continuum from extending to unacceptable. The use of the scale enables evaluators to acknowledge teachers who exceed expectations (i.e., extending ), note those who meet the standard (i.e., effective ), and use the two levels of feedback for teachers who do not meet expectations (i.e., developing/needs improvement and unacceptable ). The following table defines and describes the four rating levels. NOTE: Ratings are applied to individual performance standards, NOT performance indicators. Definitions of Terms Used in Rating Scale Category Description Definition Extending The teacher performing at this level maintains performance, accomplishments, and behaviors that consistently and considerably surpass the established standard. This rating is reserved for performance that is truly exemplary and done in a manner that exemplifies the division s mission and goals. Effective Developing/ Needs Improvement Unacceptable The teacher meets the standard in a manner that is consistent with the division s mission and goals. The teacher often performs below the established standard or in a manner that is inconsistent with the division s mission and goals. The teacher consistently performs below the established standard or in a manner that is inconsistent with the division s mission and goals. Exceptional performance: consistently exhibits behaviors that have a strong positive impact on learners and the school climate serves as a role model to others sustains high performance over a period of time Effective performance: meets the requirements contained in the job description as expressed in the evaluation criteria demonstrates willingness to learn and apply new skills exhibits behaviors that have a positive impact on learners and the school climate Below acceptable performance: requires support in meeting the standards results in less than quality work performance leads to areas for teacher improvement being jointly identified and planned between the teacher and evaluator Ineffective performance: does not meet the requirements contained in the job description as expressed in the evaluation criteria may result in the employee not being recommended for continued employment 18 Newport News Public Schools Teacher Development & Evaluation Handbook 8/19/13
20 Performance Rubrics for Effective Teaching A performance rubric is provided for each of the seven standards. The performance rubric is a behavioral summary scale that describes performance levels for each teacher performance standard. The rating scale is applied for the summative evaluation of all teachers. The rating of effective is the expected level of performance. Performance Standard 1: Professional Knowledge The teacher demonstrates an understanding of the curriculum, subject content, and the developmental needs of students by providing relevant learning experiences. Extending Effective Developing/ Unacceptable In addition to meeting the standard, the teacher regularly extends knowledge by pursuing additional learning and serving as a teacher leader within the school, division, and profession. The teacher demonstrates an understanding of the curriculum, the subject content, and student development by providing relevant learning experiences. Needs Improvement The teacher inconsistently demonstrates understanding of the curriculum, subject content, and student development. The teacher consistently demonstrates a lack of understanding of the curriculum, subject content, and student development. Performance Standard 2: Instructional Planning The teacher plans using the Virginia Standards of Learning, the division s curriculum, effective strategies, resources, and data to meet the needs of all students. Extending Effective Developing/ Unacceptable In addition to meeting the standard, the teacher regularly extends knowledge by pursuing additional learning and serving as a teacher leader within the school, division, and profession. The teacher plans using the Virginia Standards of Learning, the division s curriculum, effective strategies, resources, and data to meet the needs of all students. Needs Improvement The teacher inconsistently uses the division s curriculum, effective strategies, resources, and data. The teacher demonstrates a lack of planning or does not adequately plan using the division s curriculum, effective strategies, resources, and data. 19 Newport News Public Schools Teacher Development & Evaluation Handbook 8/19/13
21 Performance Standard 3: Instructional Delivery The teacher effectively engages students in learning by using a variety of instructional strategies in order to meet individual learning needs. Extending Effective Developing/ Unacceptable In addition to meeting the standard, the teacher regularly extends knowledge by pursuing additional learning and serving as a teacher leader within the school, division, and profession. The teacher effectively engages students in learning by using a variety of instructional strategies in order to meet individual learning needs. Needs Improvement The teacher inconsistently uses instructional strategies to engage students. The teacher s instruction fails to address students learning needs. Performance Standard 4: Assessment for/of Learning The teacher systematically gathers, analyzes, and uses all relevant data to measure student academic progress, guide instruction and delivery methods, and provide timely feedback to students and families throughout the school year. Extending Effective Developing/ Unacceptable In addition to meeting the standard, the teacher regularly extends knowledge by pursuing additional learning and serving as a teacher leader within the school, division, and profession. The teacher systematically gathers, analyzes, and uses all relevant data to measure student academic progress, guide instruction and delivery methods, and provide timely feedback to students and parents throughout the school year. Needs Improvement The teacher attempts to use a selection of assessment strategies to link assessment to learning outcomes. The teacher uses inadequate assessment sources, assesses infrequently, and does not use data to make instructional decisions or report on student progress. 20 Newport News Public Schools Teacher Development & Evaluation Handbook 8/19/13
22 Performance Standard 5: Learning Environment The teacher uses resources, routines, and procedures to provide a respectful, positive, safe, studentcentered environment that is conducive to learning. Extending Effective Developing/ Unacceptable In addition to meeting the standard, the teacher regularly extends knowledge by pursuing additional learning and serving as a teacher leader within the school, division, and profession. The teacher uses resources, routines, and procedures to provide a respectful, positive, safe, studentcentered environment that is conducive to learning. Needs Improvement The teacher is inconsistent in using resources, routines, and procedures to provide a respectful, positive, safe, student-centered environment. The teacher fails to use resources, routines, and procedures to provide a respectful, positive, safe, student-centered environment. Performance Standard 6: Professionalism The teacher maintains a commitment to professional ethics, communicates effectively, and takes responsibility for participating in professional growth that results in enhanced student learning. Extending Effective Developing/ Unacceptable In addition to meeting the standard, the teacher regularly extends knowledge by pursuing additional learning and serving as a teacher leader within the school, division, and profession. The teacher maintains a commitment to professional ethics, communicates effectively, and takes responsibility for participating in professional growth that results in enhanced student learning. Needs Improvement The teacher inconsistently participates in professional growth and displays lapses in professional judgment and effective communication. The teacher does not adhere to professional ethics or division policies, including expectations for professional growth and communication. Performance Standard 7: Student Academic Progress The work of the teacher results in acceptable, measurable, and appropriate student academic progress. Extending Effective Developing/ Unacceptable Needs Improvement In addition to meeting the standard, the teacher consistently takes a key leadership role in assisting other professionals to achieve high levels of student academic progress, or the work of the teacher consistently results in recognition of high levels of student academic progress. The work of the teacher results in acceptable, measurable, and appropriate student academic progress. The work of the teacher results in limited student academic progress. The work of the teacher does not achieve acceptable student academic progress. 21 Newport News Public Schools Teacher Development & Evaluation Handbook 8/19/13
23 PART 6: MAKING SUMMATIVE DECISIONS Administrators are responsible for ensuring that the Teacher Development and Evaluation Process is executed effectively and provides meaningful, relevant, and timely feedback to teachers. Administrators other than the site administrator, such as assistant principals and supervisors, may be designated by the evaluator to supervise, monitor, and assist with the multiple data source collection. Summative evaluations are to be completed before the end of the school year. The administrator submits the signed Teacher Summative Evaluation Report to the Human Resources Department by June 30. Administrators have two tools to guide their rating of teacher performance during the summative evaluation: (a) the sample performance indicators for effective teaching and (b) the performance rubric for effective teaching. After collecting and reviewing information through observations, post-observation conferences, goal setting for student progress, and other relevant sources, including evidence the teacher offers, the administrator rates a teacher s performance for the summative evaluation. The summative evaluation must represent where the preponderance of evidence exists, based on multiple data sources. Each of the seven standards for effective teaching is given a rating of extending (4), effective (3), developing/needs improvement (2), or unacceptable (1). The results of the evaluation are discussed with the teacher at a summative evaluation conference. The rubric for effective teaching guides administrators in assessing how well a standard is performed, increases reliability among administrators, and helps teachers focus on ways to enhance their teaching practice. Single Summative Rating In addition to receiving a diagnostic rating for each of the seven performance ratings, the employee will receive a single summative evaluation rating at the conclusion of the evaluation cycle. This summative rating will provide an overall rating of the employee s performance. The final summative rating is determined by the rating and weight of each of the seven standards. The overall summative rating will be judged to be extending, effective, developing/needs improvement, or unacceptable. In determining the final summative rating, the following rating is used: Extending = 4 Effective = 3 Developing/Needs Improvement = 2 Unacceptable = 1 22 Newport News Public Schools Teacher Development & Evaluation Handbook 8/19/13
24 Weight of each standard in determining the single summative rating Standard Weight 1. Professional Knowledge 10% 2. Instructional Planning 10% 3. Instructional Delivery 10% 4. Assessment for/of Learning 10% 5. Learning Environment 10% 6. Professionalism 10% 7. Student Academic Progress 40% Single summative evaluation rating Extending Effective Developing/Needs Improvement Unacceptable Newport News Public Schools Teacher Development & Evaluation Handbook 8/19/13