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CHAN ROBLES VIRTUAL LAW LIBRARY : 41 C.F.R. PART 101–39—INTERAGENCY FLEET MANAGEMENT SYSTEMS
United States> Code of Federal Regulations> Title 41 - Public Contracts and Property Management> CHAPTER 101--FEDERAL PROPERTY MANAGEMENT REGULATIONS> PART 101-39--INTERAGENCY FLEET MANAGEMENT SYSTEMS> PART 101–39—INTERAGENCY FLEET MANAGEMENT SYSTEMS
41 C.F.R. PART 101–39—INTERAGENCY FLEET MANAGEMENT SYSTEMS
PART 101–39—INTERAGENCY FLEET MANAGEMENT SYSTEMS
§ 101-39.000 Scope of part.
Subpart 101–39.0—General Provisions
§ 101-39.001 Authority.
§ 101-39.002 Applicability.
§ 101-39.003 Financing.
§ 101-39.004 Optional operations.
Subpart 101–39.1—Establishment, Modification, and Discontinuance of Interagency Fleet Management Systems
§ 101-39.100 General.
§ 101-39.101 Notice of intention to begin a study.
§ 101-39.101-1 Agency cooperation.
§ 101-39.102 Determinations.
§ 101-39.102-1 Records, facilities, personnel, and appropriations.
§ 101-39.102-2 Effective date of determination.
§ 101-39.103 Agency appeals.
§ 101-39.104 Notice of establishment of a fleet management system.
§ 101-39.104-1 Consolidations into a fleet management system.
§ 101-39.104-2 Reimbursement.
§ 101-39.105 Discontinuance or curtailment of service.
§ 101-39.105-1 Transfers from discontinued or curtailed fleet management systems.
§ 101-39.105-2 Agency requests to withdraw participation.
§ 101-39.106 Unlimited exemptions.
§ 101-39.107 Limited exemptions.
Subpart 101–39.2—GSA Interagency Fleet Management System Services
§ 101-39.200 Scope.
§ 101-39.201 Services available.
§ 101-39.202 Contractor authorized services.
§ 101-39.203 Obtaining motor vehicles for short-term use.
§ 101-39.203-1 Obtaining motor vehicles while on temporary duty (TDY) travel.
§ 101-39.204 Obtaining motor vehicles for indefinite assignment.
§ 101-39.205 [Reserved]
§ 101-39.206 Seasonal or unusual requirements.
§ 101-39.207 Reimbursement for services.
§ 101-39.208 Vehicles removed from defined areas.
Subpart 101–39.3—Use and Care of GSA Interagency Fleet Management System Vehicles
§ 101-39.300 General.
§ 101-39.301 Utilization guidelines.
§ 101-39.302 Rotation.
§ 101-39.303 Maintenance.
§ 101-39.304 Modification or installation of accessory equipment.
§ 101-39.305 Storage.
§ 101-39.306 Operator's packet.
§ 101-39.307 Grounds for withdrawal of vehicle.
Subpart 101–39.4—Accidents and Claims
§ 101-39.400 General.
§ 101-39.401 Reporting of accidents.
§ 101-39.402 Recommendations for disciplinary action.
§ 101-39.403 Investigation.
§ 101-39.404 Claims in favor of the Government.
§ 101-39.405 Claims against the Government.
§ 101-39.406 Responsibility for damages.
§ 101-39.407 Accident records.
Subparts 101–39.5—101–39.48 [Reserved]
Subpart 101–39.49—Forms
§ 101-39.4900 Scope of subpart.
§ 101-39.4901 Obtaining standard and optional forms.
(d) In the making of determinations for the establishment of fleet management systems, the Administrator, GSA, will, to the extent consistent with the provisions of section 1(b) of Executive Order 10579, observe the policies outlined in the Office of Management and Budget (OMB) Circular A–76, for the utilization of commercial facilities.
Unless a longer time is allowed, any determination made by the 6Administrator, GSA, shall become binding on all affected executive agencies 45 calendar days after issuance, except with respect to any agency which appeals or requests an exemption from any determination in accordance with §101–39.103.
(1) Section 101–39.106 and §101–39.107,
are not required to be transferred into the fleet management system. Facilities, personnel, records, and appropriations, as determined by the Director, OMB, pursuant to §101–39.102–1, shall be included in the transfer.
(1) Motor vehicles for the use of the heads of the executive agencies, ambassadors, ministers, charges d‘affaires, and other principal diplomatic and consular officials.
GSA Interagency Fleet Management System (IFMS) vehicles and services shall be used in connection with official business and incidental use as prescribed by rule by the head of the agency in conformance with section 503 of the Ethics Reform Act of 1989 (Pub. L. 101–194) only. Available GSA IFMS services may include any or all of the following:
(2) The requirements of part 101–38 of this chapter regarding fuel economy, Government identification and marking, etc., are adhered to;
(3) The agency fleet manager or designee retains responsibility for fleet oversight and reporting requirements under Public Law 99–272; and
(d) Using agencies will be billed for accidents and incidents as described in §101–39.406. Agencies may also be charged administrative fees when vehicles are not properly maintained, repaired, or when the vehicle is subject to abuse or neglect.
(e) Agencies may be charged for recovery of expenses for repairs or services to GSA IFMS vehicles which are not authorized by the GSA IFMS either through preventive maintenance notices, approval from a GSA Maintenance Control Center, or approval from a GSA fleet management center, per instructions in the operator's guide issued with each vehicle. Excess costs relating to the failure to utilize self-service gasoline pumps or the unnecessary use of premium grade gasoline may also be recovered from using agencies (see §101–38.401–2 of this chapter).
(b) When vehicles will be permanently relocated outside the area served by the issuing GSA IFMS fleet management center, the affected GSA IFMS fleet manager will ascertain if the using agency is fully participating at the new location (see §101–39.204). If this criterion is met, the vehicle will normally be transferred to the GSA IFMS fleet management center nearest the new location. If the agency is other than a full participant, the transfer will be treated as a request for additional vehicles at the new location.
(b) The cost of parking and storing GSA IFMS vehicles is the responsibility of the using agency. Prior to the procurement of other than temporary parking accommodations in urban centers (see §101–l8.102), agencies shall determine the availability of Government-owned or -controlled parking space in accordance with the provisions of §101–17.101–6.
GSA may withdraw the issued vehicle from further use by the agency or its contractor if it is determined that the using agency has not complied with the provisions of subpart 101–39.3, that the vehicle has not been maintained in accordance with GSA IFMS maintenance standards, that the vehicle has been used improperly, or that the using agency has not reimbursed GSA for vehicle services. Improper use includes, but is not limited to, credit card abuse and misuse, continued violation of traffic ordinances, at-fault accidents, reckless driving, driving while intoxicated, use for other than official purposes, and incidental use when not authorized by the using agency.
If a vehicle operator fails to report an accident involving a GSA Interagency Fleet Management System (IFMS) vehicle in accordance with §101–39.401, or if the operator has a record showing a high accident frequency or cost, GSA will notify the appropriate official(s) of the operator's agency, and will advise that either failure to report an accident or poor driving record is considered by GSA to be sufficient justification for the agency to suspend the right of the employee to use a GSA IFMS vehicle.
(b) Except for the exclusions listed in §101–39.406, the agency employing the vehicle operator shall be financially responsible for damage to a GSA IFMS vehicle.
(a) GSA will charge the using agency all costs resulting from damage, including vandalism, theft, and parking lot damage, to a GSA Interagency Fleet Management System (IFMS) vehicle which occurs during the period that the vehicle is assigned or issued to that agency, to an employee of that agency, or to the agency's authorized contractor; however, the using agency will not be held responsible for damages to the vehicle if it is determined by GSA, after a review on a case by case basis of the documentation required by §101–39.401, that damage to the vehicle occurred:
This subpart provides the means for obtaining forms prescribed or available for use in connection with subject matter covered in part 101–39.
Standard and optional forms referenced in part 101–39 may be obtained through the General Services Administration, Inventory and Requisition Management Branch, Attn: FCNI, Washington, DC 20406, or through regional GSA Federal Supply Service Bureaus. GSA regional offices will provide support to requesting activities needing forms.