Source: http://www.wvlegislature.gov/legisdocs/chamber/2017/RS/com_amends/HB2004%20S%20GOV%20AM%20_1.htm
Timestamp: 2019-07-23 01:40:43
Document Index: 717075092

Matched Legal Cases: ['§5', '§5', '§5', '§5', '§5', '§5', '§5', '§5', '§5', '§5', '§17', '§17', '§17', '§29', '§5', '§5', '§5', '§5', '§5', '§17']

HB2004 S GOV AM #1
That §5A-3-49 of the Code of West Virginia, 1931, as amended, be repealed; that §5A-1-2 of said code be amended and reenacted; that §5A-3-52 of said code be amended and reenacted; that said code be amended by adding thereto a new article, designated §5A-12-1, §5A-12-2, §5A-12-3, §5A-12-4, §5A-12-5, §5A-12-6 and §5A-12-7; that §17A-3-23 of said code be amended and reenacted; that said code be amended by adding thereto two new sections, designated §17A-3-25 and §17A-3-26; and that §29B-1-4 of said code be amended and reenacted, all to read as follows:
(c) There is created in the State Treasury a special revenue account, to be known as the
(a) The Aviation Fund, previously created herein, is hereby continued and shall be administered by the secretary. Expenditures from this fund are authorized from collections but are to be made only in accordance with appropriation by the Legislature and in accordance with the provisions of article three, chapter twelve of this code and upon fulfillment of the provisions of article two, chapter eleven-b of this code. Any balance remaining in the special revenue account at the end of any state fiscal year does not revert to the General Revenue Fund but remains in the special revenue account and shall be used solely in a manner consistent with this article. All costs and expenses incurred pursuant to this section, including administrative, shall be paid from those funds. Charges for operating, repairing and servicing aircraft made against any institution, agency or department shall be paid into the Aviation Fund by that institution, department or agency.
§5A-12-1. Fleet Management Office; director; duties; Fleet Management Office Fund.
(a) Beginning July 1, 2017, the Fleet Management Office, as previously authorized by section two, article one of this chapter, is hereby established in the Department of Administration.
(b) The office shall perform the following duties:
(1) Manage all motor vehicles owned or possessed by the state or any of its departments, divisions, agencies, bureaus, boards, commissions, offices or authorities: Provided, That, such vehicles shall not be used for personal purposes, other than for de minimis personal use;
(2) Administer the rules, including emergency rules, promulgated under the provisions of section five of this article and section forty-eight, article three of this chapter;
(3) Perform any duties relating to state vehicles as assigned by the secretary, which duties may include those set out in sections fifty through fifty-three, article three of this chapter;
(4) Provide administrative services for the management of state vehicles, including fueling and vehicle maintenance, and any other services necessary to properly manage the operation and use of state vehicles;
(5) Preapprove and assist with purchase of new or replacement vehicles for agencies, in cooperation with the Purchasing Division, including facilitating financing arrangements;
(6) Develop and maintain a centralized state vehicle inventory system, which shall include the capability of monitoring the utilization of state vehicles for best practices of vehicle use, and to track the costs of purchasing, leasing, operating, maintaining, transferring and decommissioning state vehicles;
(7) Coordinate with the Division of Motor Vehicles, the Enterprise Resource Planning Board, the Board of Risk and Insurance Management, the Travel Management Office, the State Agency for Surplus Property and such other agencies as may be necessary to develop consistent and efficient policies and systems for identifying state vehicles, the spending units to which they are assigned, condition, cost of operation, maintenance and retirement from use; and
(8) Under the direction of the secretary, establish a central motor pool, which shall be maintained and administered by the Department of Administration, subject to such rules as the secretary may promulgate: Provided, That the Department of Administration is responsible for the storage, maintenance, and repairs of all vehicles and aircraft assigned to the central motor pool.
(c) The secretary shall appoint a director of the office, who shall:
(1) Employ such staff as needed, with the approval of the secretary, to carry out the duties prescribed to the office, including the operation and maintenance of a centralized state vehicle inventory system;
(3) Review the reporting of spending units for compliance with the requirements of this article and provide guidance to spending units on keeping an accurate and current inventory of state vehicles within their supervision;
(d) In coordination with the Division of Motor Vehicles, the Fleet Management Office shall participate in the State Vehicle Title, Registration and Relicensing Project of 2017, as provided for in section twenty-five, article three, chapter seventeen-a of this code.
(e) The special revenue account, known as the Fleet Management Office Fund, previously created by section fifty-two, article three of this chapter, is hereby continued and shall be administered by the secretary. Expenditures are authorized from collections, but are to be made only in accordance with appropriation by the Legislature and in accordance with article three, chapter twelve of this code and upon fulfillment of article two, chapter eleven-b of this code. Any balance remaining in the special revenue account at the end of any state fiscal year does not revert to the General Revenue Fund but remains in the special revenue account and may be used solely in a manner consistent with this article. All costs and expenses incurred pursuant to this article, including administrative, shall be paid from those funds. Charges for operating, repairing and servicing state vehicles made against any spending unit shall be paid into the Fleet Management Office Fund by that spending unit.
(b) “Centralized state vehicle inventory system” means the database to be maintained by the Fleet Management Office, which shall include information necessary to identify every state vehicle;
(g) “Spending unit” means any department, agency, bureau, division, office, board, commission, authority, or institution of the state government for which an appropriation is requested of the Governor, or to which an appropriation is made by the Legislature;
(g) “State vehicle” means a vehicle with a rating of one ton or less that is owned, purchased, or leased by any spending unit, on which a state vehicle license plate is required, where the use of such vehicle is paid for with public funds regardless of the source of such funding, but does not include all-terrain vehicles or vehicles requiring a commercial driver’s license to operate;
(j) “State Vehicle Title, Registration and Relicensing Project of 2017” means the requirement for all spending units owning or leasing state vehicles, to report to the Division of Motor Vehicles and obtain new titles, new registration cards and new state vehicle license plates by December 31, 2017, pursuant to sections twenty-three and twenty-five, article three, chapter seventeen-a of this code, to standardize the naming conventions on titles and registration cards of state vehicles in order to facilitate the creation and maintenance of a centralized state vehicle inventory system; and
(k) “Vehicle log” means the record of state vehicle use, which shall include, at minimum, the frequency of use, mileage, fuel usage and other information as required to be compiled and maintained pursuant to this article.
§5A-12-3. Rulemaking authority; emergency rules.
(a) The secretary shall promulgate legislative rules, in accordance with article three, chapter twenty-nine-a of this code, as may be necessary to implement this article, and which at a minimum, shall prescribe the following:
(1) The minimum requirements governing state vehicle use;
(2) A policy governing commuting in and taking home state vehicles, including requirements for emergency use of take-home vehicles, and restrictions on the use of such take-home vehicles solely for commuting;
(3) A policy governing volunteer and nonemployee operators of state vehicles;
(4) The reporting requirements for fleet coordinators regarding state vehicle use, which shall include, but not be limited to, records regarding the direct and itemized indirect costs of state vehicle use, and any maintenance, leasing and decommissioning costs and activities;
(5) The requirements and responsibilities for each operator of a state vehicle or vehicle with a rating of one ton and under operated for a public purpose for which public funds have been expended;
(6) The minimum criteria to be collected and maintained in state vehicle log sheets for each state vehicle, including what information is to be recorded by the vehicle operator, the vehicle log information to be maintained by each fleet coordinator, the vehicle log information to be reported to the office by the spending unit, and the frequency thereof;
(7) The form for each spending unit to report the justification of purchasing or leasing a state vehicle, which shall require, at a minimum, the frequency of anticipated use, the type of vehicle needed and the intended purpose for the vehicle’s use;
(8) The form for each spending unit to affirm that the spending unit has notified the Division of Motor Vehicles, the Board of Risk and Insurance Management, pursuant to section six, article twelve, chapter twenty-nine of this code, and the office, that a state vehicle had been purchased, transferred or decommissioned and the manner thereof;
(9) The information that each fleet coordinator shall annually report to the office, which may include but not be limited to, the following information:
(A) Each state vehicle owned or leased by the spending unit;
(B) Frequency of each state vehicle use;
(C) Vehicle identification number of each state vehicle;
(D) Class or type of each state vehicle;
(E) The manufacturer, make, model, and year of each state vehicle;
(F) The license plate number of each state vehicle;
(G) The license renewal date of each state vehicle;
(H) Date of acquisition of each state vehicle;
(I) The funding source for the purchase or lease of the state vehicle;
(J) Odometer readings;
(K) Fuel use and expenditures;
(L) Maintenance expenditures and records for each state vehicle;
(M) Vehicle inspection records of each state vehicle;
(N) Costs associated with vehicle rental expenses; and
(O) Monthly reimbursements for personal vehicle use, which shall include, at a minimum, the total miles and the reimbursement rate.
(10) The form for affirming, at a minimum, that the person in charge of the spending unit has verified the accuracy of the spending unit annual reports to the office and that the spending unit has reconciled the report against the spending unit actual inventory of state vehicles, and as compared to the applicable databases, including the Division of Motor Vehicles, the recording of fleet assets in the state’s central financial system maintained by the Enterprise Resource Planning Board, and the Board of Risk and Insurance Management, within the scope and capabilities of each database; and
(b) The secretary may amend or modify existing legislative rules and propose new rules governing the use of state vehicles pursuant to this article: Provided, That the Fleet Management Office legislative rules in effect upon the effective date of this article shall be and remain in effect until modified, repealed, or replaced by the Legislature.
§5A-12-4. Statewide inventory of motor vehicles; records; annual report to Governor and Joint Committee on Government and Finance.
(a) The Fleet Management Office shall maintain sufficient records for an accurate centralized state vehicle inventory system that identifies each state vehicle and includes, at a minimum, the following identifying information: the spending unit titled to own or lease each state vehicle; the vehicle identification number; the vehicle’s class, type, manufacturer, make, model and year; the state issued license plate number; the license renewal date; and the date of acquisition.
(b) The office shall also keep available and open for public inspection all records reported to it pursuant to the provisions of this article.
(c) Beginning December 31, 2017, and by each December 31st of each year thereafter, the office shall report to the Governor and the Joint Committee on Government and Finance, describing the total cost of maintaining the state vehicle fleet, the direct and itemized indirect costs associated with the state vehicle fleet operation and maintenance, the total number of state vehicles operated in the state vehicle fleet and a breakdown of state vehicles by spending units. The annual report shall include a cost benefit analysis of fleet activity, including comparing leasing, vehicle rental costs and reimbursement for personal vehicle use, as compared to state ownership of certain vehicles, and make recommendations for the proper allocation of spending unit use, ownership or leasing of state vehicles.
(d) An annual report produced in an electronic format complies with the reporting requirements of this article.
§5A-12-5. Spending unit duties; required reporting.
(a) Each spending unit that purchases or leases a state vehicle, or rents or reimburses an employee for personal vehicle use, shall comply with the reporting requirements of this section and as may be required by legislative rules promulgated pursuant to this article.
(b) Each spending unit that purchases or leases a state vehicle, or rents or reimburses an employee for personal vehicle use, shall:
(1) Periodically compile and maintain the record of each vehicle log, or records of rental and private vehicle use expenditures, for not less than two years.
(2) Annually report to the office beginning on or before October 31, 2017, and on or before October 31st of each year thereafter, in the manner required by this article.
(3) Designate a fleet coordinator, who shall be responsible for reviewing, compiling and reporting the spending unit’s state vehicle information, including information previously submitted to the office and as maintained in other applicable state databases, such as with the Division of Motor Vehicles, the state’s central financial system maintained by the Enterprise Resource Planning Board, and the Board of Risk and Insurance Management, to verify the accuracy of such information against the actual inventory of state vehicles used by the spending unit: Provided, That the head of each spending unit is responsible for affirming the accuracy of all reports submitted to the office, including such reports submitted by the Fleet Coordinator.
(c) Any spending unit, including state institutions of higher education, which at the time of the enactment of this article, has an efficient and comprehensive fleet management system in place, may be exempted by the office from minimal reporting requirements provided by this article and legislative rules: Provided, That all spending units shall be required to annually report information which identifies each state vehicle owned or operated. Any spending unit exempted from any reporting requirement shall maintain and keep such information and make it available for inspection, by the fleet management office or the Legislative Auditor.
(d) All spending units shall report to the office and the State Agency for Surplus Property all vehicles other than state vehicles as defined in section three of this article that are state or agency owned, leased, operated, or acquired regardless of the intended use, including but not limited to all-terrain vehicles, vehicles with a vehicle rating of more than one ton, vehicles requiring a commercial driver’s license to operate, trailers or any other vehicles so owned, leased, operated or acquired. Each spending unit shall make the initial report required by this section on or before October 1, 2017, and thereafter within thirty days of the acquisition or disposition of any vehicle. Reporting required by this subsection shall include reporting of such vehicles in the centralized inventory database maintained by the Enterprise Resource Planning Board
(c) Each time a state vehicle is refueled, it shall be refilled as full as practical and shall be recorded on the vehicle log, including the fuel amount.
(d) In order to operate a state vehicle, the operator shall be required to take such training courses as may be required by the Board of Risk and Insurance Management, the Travel Management Office, the Fleet Management Office and the spending unit.
§5A-12-7. Compliance audit.
On or before December 31, 2020, the Legislative Auditor, in accordance with article ten, chapter four of this code, shall audit the office for compliance with the reporting requirements and other applicable provisions of this article by the office and the various spending units. The audit shall include an evaluation of the data collected by the office to determine if the data being provided by the spending unit annual reports is sufficient to evaluate the state costs of owning, maintaining and leasing state vehicles and for evaluating vehicle use and expenditure trends among the spending units. The Legislative Auditor may make any recommendations, including a recommendation for future compliance monitoring of any spending unit found not in compliance with the reporting requirements of this article.
(a) (1) Unless specifically exempted by subdivision (4) of this subsection, Any any motor vehicle designed to carry passengers, owned or leased by the state of West Virginia, or any of its departments, bureaus, commissions or institutions, except vehicles used by the Governor, Treasurer, three vehicles per elected office of the Board of Public Works, vehicles operated by the State Police, not to exceed five vehicles operated by the office of the Secretary of Military Affairs and Public Safety, not to exceed five vehicles operated by the Division of Homeland Security and Emergency Management, vehicles operated by natural resources police officers of the Division of Natural Resources, not to exceed ten vehicles operated by the arson investigators of the Office of State Fire Marshal, not to exceed two vehicles operated by the Division of Protective Services, not to exceed sixteen vehicles operated by inspectors of the Office of the Alcohol Beverage Control Commissioner, vehicles operated by the West Virginia Wing of the Civil Air Patrol and vehicles operated by probation officers employed under the Supreme Court of Appeals may not be operated or driven by any person unless it has displayed and attached to the front thereof, in the same manner as regular motor vehicle registration plates are attached, a plate of the same size as the regular registration plate, with white lettering on a green background bearing the words "West Virginia" in one line and the words "State Car" in another line and the lettering for the words "State Car" shall be of sufficient size to be plainly readable from a distance of one hundred feet during daylight.
(2) The vehicle shall also have attached to the rear a plate bearing a number and any other words and figures as the Commissioner of Motor Vehicles shall prescribe. The rear plate shall also be green with the number in white.
(3) Effective January 1, 2018, any state vehicle with a rating of one ton and under which is required to have an attached plate pursuant to this subsection, shall have attached to the front a plate of the same size as the regular registration plate, with blue lettering on a gold background bearing the words "West Virginia" on one line and the words "State Car" on another line and the lettering for the words "State Car" shall be of sufficient size to be plainly readable from a distance of one hundred feet during daylight, and such vehicle shall have attached to the rear a gold plate bearing white numbers or any other words and figures as the Commissioner of Motor Vehicles shall prescribe. The commissioner may designate additional insignia or stencils to be displayed on the front and rear plates for the purpose of identifying motor vehicles within the higher education system, public service districts, or designated nongovernmental organizations: Provided, That where the institutions of higher education opt to have their logo displayed on the state license plate, such institution shall bear any additional costs of those added features. Beginning January 1, 2018, any state vehicle with a rating of one ton and under in this state with an expired green state license plate with white lettering is in violation of this article.
(4) The following vehicles shall be exempt for the requirements of this subsection: those used by the Governor; those used by the Treasurer; those used by the Office of the Attorney General; three vehicles per elected office of the Board of Public Works; those operated by the State Police; up to five vehicles operated by the office of the Secretary of Military Affairs and Public Safety; up to five vehicles operated by the Division of Homeland Security and Emergency Management; those operated by natural resources police officers of the Division of Natural Resources; up to ten vehicles operated by the arson investigators of the Office of State Fire Marshal; up to two vehicles operated by the Division of Protective Services; up to sixteen vehicles operated by inspectors of the Office of the Alcohol Beverage Control Commissioner; those operated by the West Virginia Wing of the Civil Air Patrol; and those operated by probation officers employed under the Supreme Court of Appeals.
(q) The Commissioner of Motor Vehicles shall have a sufficient number of both front and rear plates produced to attach to all state-owned or leased cars vehicles. The numbered registration plates for the vehicles shall start with the number five hundred and the commissioner shall issue consecutive numbers for all state-owned cars.
(t) Each green registration plate with white letters affixed to a passenger vehicle with a rating of one ton and under and each corresponding title and registration certificate, other than those vehicles with Class A registration plates as provided in this section, shall expire on January 1, 2018, pursuant to section twenty-five of this article. The owner or lessee of every vehicle with a rating of one ton and under that is required to display a state vehicle license plate and registration shall obtain a new title, registration card, and license plate prior to the termination dates specified in this article. When new registrations are issued pursuant to this article and for subsequent, non-Class A registrations of state owned or leased vehicles, the registration plate and certificate shall be valid for a period of not more than twenty-four months.
(u) The commissioner is authorized to promulgate emergency rules, pursuant to article three, chapter twenty-nine-a, of this code in order to effectuate amendments made to this section during the 2017 Regular Session of the Legislature.
(v) Prior to December 31, 2017, the commissioner shall identify any and all registrations, registration plates and special registration plates issued pursuant to this section. On or before January 31, 2018, the commissioner shall, in accordance with article nine of this chapter, begin to revoke the registration and plate issued to any vehicle pursuant to this section that does not meet the qualifications of the section or has not complied with the provisions of section twenty-five of this article.
(w) On or before July 1, 2018, the commissioner shall submit to the Governor and the Joint Committee on Government and Finance a report which includes: a detailing of actions taken pursuant to this section; identification of all registrations and plates issued pursuant to this section; and identification of all registrations and plates revoked pursuant to subdivision (v).
(b) The commissioner, in coordination with the Fleet Management Office, shall provide notice to each spending unit that certain state vehicle license plates expire December 31, 2017, and the procedure for being issued new titles, registration and license plates pursuant to sections twenty-three and twenty-five, article three, chapter seventeen-a.
(c) The commissioner shall propose emergency rules, pursuant to article three, chapter twenty-nine-a of this code, establishing the standard naming conventions for the registration, titling, and licensing of every state vehicle, and assign by rule, a list of the standardized naming conventions for each spending unit for the purpose of issuing new title, registration and license plates to each state vehicle by December 31, 2017. The commissioner, in coordination with the Fleet Management Office, shall develop a standard system for identifying and recording the names of agencies, offices or spending units to which each state vehicle is assigned or registered and such standard naming conventions shall be developed to align with the state’s central financial system, and the centralized state vehicle inventory system.
(d) As soon as the commissioner has promulgated legislative and emergency rules as authorized pursuant to this section, and not later than September 1, 2017, the division shall begin to issue the standardized title, registration and state vehicle license plates for all state vehicles.
(e) The commissioner may not issue a title, registration or state vehicle license plate pursuant to this section unless the vehicle for which application is made has been reported in the centralized inventory database maintained by the Enterprise Resource Planning Board.
(f) The commissioner is authorized to establish a procedure whereby the commissioner shall reject the application for a state vehicle title, registration and state vehicle license plate that does not conform to the standard naming convention requirements. The commissioner shall provide by rule for the reasonable remedy, correcting of errors or to compel compliance with the standard naming conventions.
(g) At midnight on December 31, 2017, all green state vehicle license plates with white lettering affixed to vehicles with a rating of one ton and under shall expire. The commissioner, in coordination with the Fleet Management Office, shall provide notice to each spending unit, and advertise as deemed appropriate, to inform the fleet coordinators, as defined in section three, article twelve, chapter five-a, that such license plates expire and the procedure for being issued new titles, registrations and license plates pursuant to this article.
§17A-3-26. Compliance audit.
On or before December 31, 2018, the Legislative Auditor, in accordance with article ten, chapter four of this code, shall audit the Division of Motor Vehicles and the Fleet Management Office for compliance with the State Vehicle Title, Registration and Relicensing Project of 2017. The Legislative Auditor may make recommendations for future compliance monitoring of any spending unit found not in compliance with the project.