Source: http://apps.leg.wa.gov/wac/default.aspx?cite=516-09&full=true
Timestamp: 2018-12-12 03:33:01
Document Index: 691094284

Matched Legal Cases: ['§ 516', '§ 516', '§ 516', '§ 516', '§ 516', '§ 516', '§ 516', '§ 516', '§ 516', '§ 516', '§ 516', '§ 516', '§ 516', '§ 516', '§ 516']

Chapter 516-09 WAC:
WACs > Title 516 > Chapter 516-09
516-09-010 Authority and purpose.
516-09-020 Agency description—Contact information—Public records officer.
516-09-030 Availability of public records.
516-09-03001 "Public record" defined.
516-09-040 Processing of public records requests—General.
516-09-050 Reserved.
516-09-060 Exemptions.
516-09-070 Costs of providing copies of public records.
516-09-080 Review of denials of public records.
516-09-010
(1) For the purposes of this chapter, the Public Records Act, chapter 42.56 RCW, is referred to as the act. RCW 42.56.070(1) requires each agency to make available for inspection and copying nonexempt "public records" in accordance with published rules. The act defines "public record" to include any "writing containing information relating to the conduct of government or the performance of any governmental or proprietary function prepared, owned, used, or retained" by the agency. RCW 42.56.070(2) requires each agency to set forth "for informational purposes" every law, in addition to the Public Records Act, that exempts or prohibits the disclosure of public records held by that agency.
(2) The purpose of these rules is to establish the procedures Western Washington University will follow in order to provide full access to public records. Western Washington University shall hereinafter be referred to as the "university." Where appropriate, the term university also refers to the staff and employees of Western Washington University. These rules provide information to persons wishing to request access to public records of the university and establish processes for both requestors and university staff that are designed to best assist members of the public in obtaining such access.
(3) The purpose of the act is to provide the public full access to information concerning the conduct of government, mindful of individuals' privacy rights and the desirability of the efficient administration of government. The act and these rules will be interpreted in favor of disclosure. In carrying out its responsibilities under the act, the university will be guided by the provisions of the act describing its purposes and interpretation.
[Statutory Authority: RCW 28B.35.120(12) and 42.56.100. WSR 08-01-106, § 516-09-010, filed 12/18/07, effective 1/18/08.]
516-09-020
(1) Western Washington University is an institution of higher education, authority for which is located in chapter 28B.35 RCW. The administrative offices of the university are located at the university's main campus at Bellingham, Washington.
Current contact information and additional information regarding release of public records can be found online at the public records officer's web site.
[Statutory Authority: RCW 28B.35.120(12) and 42.56.100. WSR 18-01-078, § 516-09-020, filed 12/15/17, effective 1/15/18; WSR 16-09-114, § 516-09-020, filed 4/20/16, effective 5/21/16; WSR 08-01-106, § 516-09-020, filed 12/18/07, effective 1/18/08.]
516-09-030
(2) Index of records. The Western Washington University records retention schedule is the index of records and is available online at the university archives and records management web site.
(3) A requestor shall not take university records from university offices without the permission of the public records officer or designee. Certain records are available on the university web site. Requestors are encouraged to view the documents available on the web site prior to submitting a records request.
(a) Any person wishing to inspect or copy public records of the university must make the request in writing on the university's request form located at the public records officer's web site; or by letter, email, or fax addressed to the public records officer and including the following information:
(b) If the requestor wishes to have copies of the records made instead of simply inspecting them, he or she should so indicate and make arrangements to pay for copies of the records per WAC 516-09-070.
[Statutory Authority: RCW 28B.35.120(12) and 42.56.100. WSR 18-01-078, § 516-09-030, filed 12/15/17, effective 1/15/18; WSR 08-01-106, § 516-09-030, filed 12/18/07, effective 1/18/08.]
516-09-03001
A public record includes any writing containing information relating to the conduct of government or the performance of any governmental or proprietary function, prepared, owned, used, or retained by any state agency regardless of physical form or characteristics. This definition does not include records that are not otherwise required to be retained by the agency and are held by volunteers who do not serve in an administrative capacity; have not been appointed by the agency to an agency board, commission, or internship; and do not have a supervisory role or delegated agency authority.
[Statutory Authority: RCW 28B.35.120(12) and 42.56.100. WSR 18-01-078, § 516-09-03001, filed 12/15/17, effective 1/15/18; WSR 08-01-106, § 516-09-03001, filed 12/18/07, effective 1/18/08.]
516-09-040
[Statutory Authority: RCW 28B.35.120(12) and 42.56.100. WSR 18-01-078, § 516-09-040, filed 12/15/17, effective 1/15/18; WSR 08-01-106, § 516-09-040, filed 12/18/07, effective 1/18/08.]
516-09-050
[Statutory Authority: RCW 28B.35.120(12) and 42.56.100. WSR 08-01-106, § 516-09-050, filed 12/18/07, effective 1/18/08.]
516-09-060
(1) The Public Records Act provides that a number of types of documents are exempt from public inspection and copying. In addition, documents are exempt from disclosure if any "other statute" exempts or prohibits disclosure. Requestors should be aware of the following exemptions, outside the Public Records Act, that restrict the availability of some documents held by the university for inspection and copying. This is not an exhaustive list as numerous exemptions exist outside the act. The university's failure to list an exemption here shall not affect the efficacy of any exemption.
(b) 20 U.S.C. 1232g - Family Education Rights and Privacy Act (FERPA);
(d) 45 C.F.R. 16-0164 - HIPAA Privacy Rule;
(2) The university is prohibited by RCW 42.56.070(9) from providing lists of individuals for commercial purposes.
[Statutory Authority: RCW 28B.35.120(12) and 42.56.100. WSR 08-01-106, § 516-09-060, filed 12/18/07, effective 1/18/08.]
516-09-070
Costs for providing copies. Calculating the actual costs of charges for providing public records is unduly burdensome because it will consume scarce university resources to conduct a study of actual costs, and it is difficult to accurately calculate all costs directly incident to copying records, including equipment and paper costs, data storage costs, electronic production costs, and staff time for copying and sending requested records. Instead of calculating the actual costs of charges for records, the public records officer shall establish, maintain, and make available for public inspection and copying a statement of costs that the university charges for providing photocopies or electronically produced copies of public records, and such charges for records shall not exceed the maximum default charges allowed in RCW 42.56.120 (2)(b). The university may also use any other method authorized by the Public Records Act for imposing charges for public records including, but not limited to, charging a flat fee, charging a customized service charge, or charging based on a contract, memorandum of understanding, or other agreement with a requestor. Fees may be waived when the public records officer determines collecting a fee is not cost effective for the university.
Prior to providing records, the public records officer or designee may request the estimated cost of reproduction.
[Statutory Authority: RCW 28B.35.120(12) and 42.56.100. WSR 18-01-078, § 516-09-070, filed 12/15/17, effective 1/15/18; WSR 08-01-106, § 516-09-070, filed 12/18/07, effective 1/18/08.]
516-09-080
(2) Review by the attorney general's office. Pursuant to RCW 42.56.530, if the university denies a requestor access to public records because it claims the record is exempt in whole or in part from disclosure, the requestor may request the attorney general's office to review the matter. The attorney general has adopted rules on such requests in WAC 44-06-160.
[Statutory Authority: RCW 28B.35.120(12) and 42.56.100. WSR 08-01-106, § 516-09-080, filed 12/18/07, effective 1/18/08.]