Source: https://app.leg.wa.gov/WAC/default.aspx?cite=220-120&full=true
Timestamp: 2020-07-14 14:20:52
Document Index: 100525898

Matched Legal Cases: ['§ 220', '§ 220', '§ 220', '§ 220', '§ 220', '§ 220', '§ 220', '§ 220', '§ 220', '§ 220', '§ 220', '§ 220', '§ 220', '§ 220', '§ 220', '§ 220', '§ 220', '§ 220', '§ 220', '§ 220', '§ 220', '§ 220', '§ 220', '§ 220']

Chapter 220-120 WAC:
WACs > Title 220 > Chapter 220-120
Chapter 220-120 WAC
HTMLPDF 220-120-010 Public records—Generally.
HTMLPDF 220-120-020 Public records officer.
HTMLPDF 220-120-030 Public records available.
HTMLPDF 220-120-040 Requests for public records.
HTMLPDF 220-120-050 Processing requests for public records.
HTMLPDF 220-120-060 Costs of providing public records.
HTMLPDF 220-120-070 Exemptions.
HTMLPDF 220-120-080 Review of denials of public records requests.
PDF220-120-010
Public records—Generally.
The purpose of this chapter is to provide public records rules and procedures as required by the Public Records Act, chapter 42.56 RCW. The rules in this chapter provide information to persons wishing to request access to public records of the department, and the rules establish processes for both requestors and department staff that are designed to best assist members of the public in obtaining such access.
[Statutory Authority: RCW 77.04.012, 77.04.013, 77.04.020, 77.04.055, and 77.12.047. WSR 17-05-112 (Order 17-04), recodified as § 220-120-010, filed 2/15/17, effective 3/18/17. Statutory Authority: Chapter 42.56 RCW, RCW 42.56.040, 77.04.013, and 77.12.047. WSR 12-15-001 (Order 12-139), § 220-80-010, filed 7/6/12, effective 8/6/12; Order 1104, § 220-80-010, filed 11/26/73.]
PDF220-120-020
(d) Prevents the fulfillment of public records requests from causing excessive interference with essential functions of the department.
Olympia, WA 98504-3146
[Statutory Authority: RCW 77.04.090 and 77.04.130. WSR 18-07-080, § 220-120-020, filed 3/19/18, effective 4/19/18. Statutory Authority: RCW 77.04.012, 77.04.013, 77.04.020, 77.04.055, and 77.12.047. WSR 17-05-112 (Order 17-04), recodified as § 220-120-020, filed 2/15/17, effective 3/18/17. Statutory Authority: Chapter 42.56 RCW, RCW 42.56.040, 77.04.013, and 77.12.047. WSR 12-15-001 (Order 12-139), § 220-80-040, filed 7/6/12, effective 8/6/12; Order 77-14, § 220-80-040, filed 4/15/77; Order 1104, § 220-80-040, filed 11/26/73.]
PDF220-120-030
PDF220-120-040
(1) Any person wishing to inspect or copy public records of the department must make the request in writing on the department's request form, or by letter or email to the office or email address set forth in WAC 220-120-020(2). The written request must be addressed and sent to the public records officer and include the following information:
(2) If the requestor wishes to have copies of the records made, whether hard copy or electronic, instead of inspecting them, he or she must so indicate in the request.
[Statutory Authority: RCW 77.04.090 and 77.04.130. WSR 18-07-080, § 220-120-040, filed 3/19/18, effective 4/19/18. Statutory Authority: RCW 77.04.012, 77.04.013, 77.04.020, 77.04.055, and 77.12.047. WSR 17-05-112 (Order 17-04), recodified as § 220-120-040, filed 2/15/17, effective 3/18/17. Statutory Authority: Chapter 42.56 RCW, RCW 42.56.040, 77.04.013, and 77.12.047. WSR 12-15-001 (Order 12-139), § 220-80-060, filed 7/6/12, effective 8/6/12; Order 1104, § 220-80-060, filed 11/26/73.]
PDF220-120-050
(a) Provide the records or provide a web link to the records;
(c) Acknowledge that the department has received the request, ask for clarification if the request is unclear, and provide a reasonable estimate of time required to respond to the request; or
(3) If no response is received. If the public records officer does not respond in writing within five business days of receipt of the request for disclosure, the requestor should contact the public records officer to ensure that the department received the request.
(4) Protecting the rights of others. In the event that the requested public records contain information that may affect rights of others and may, therefore, be exempt from disclosure, the public records officer may, prior to providing the records, give notice to such others whose rights may be affected by the disclosure. Such notice should be given so as to make it possible for those other persons to seek a court order to prevent or limit the disclosure. The notice to the affected persons may include a copy of the request.
(b) The requestor must inspect the assembled records within fourteen days of the department's notification to him or her that the records are available for inspection or copying. The department will notify the requestor in writing of this requirement and inform the requestor that he or she should contact the department to make arrangements to inspect the records. If the requestor fails to inspect the records within the fourteen-day period or make other arrangements, the department may close the request and refile the assembled records. If the requestor subsequently files the same or a substantially similar request, that subsequent request will be considered a new request and will be processed in the order allowing the greatest number of requests to be processed in the most efficient manner.
(b) Copies may be mailed or emailed to the requestor, or made available for pickup at the department's offices. If the copies are available for pickup at the department's offices, the requestor must pay for the copies within fourteen days of the department's notification to him or her that the copies are available for pickup. The department will notify the requestor in writing of this requirement and inform the requestor that he or she should contact the department to make arrangements to pay for and pick up the copies. If the requestor fails to pay for or pick up the copies within the fourteen-day period, or fails to make other arrangements, the department may close the request. If the requestor subsequently files the same or a substantially similar request, that subsequent request will be considered a new request and will be processed in the order allowing the greatest number of requests to be processed in the most efficient manner.
(9) Providing records in installments. When the request is for a large number of records, the public records officer may make the records available for inspection, or provide copies of the records in installments if he or she reasonably determines it would be practical to provide the records in that manner.
(10) Closing a withdrawn or abandoned request. If the requestor either withdraws the request or fails to fulfill his or her obligations to inspect the records or pay the deposit or final payment for the requested copies, then the public records officer may close the request.
(12) Later discovered documents. If, after the department informs the requestor that it has provided all available records, the public records officer becomes aware of additional responsive documents within one year that existed at the time of the request, the public records officer will promptly inform the requestor of the additional documents and make them available for inspection or provide copies on an expedited basis.
[Statutory Authority: RCW 77.04.090 and 77.04.130. WSR 18-07-080, § 220-120-050, filed 3/19/18, effective 4/19/18. Statutory Authority: RCW 77.04.012, 77.04.013, 77.04.020, 77.04.055, and 77.12.047. WSR 17-05-112 (Order 17-04), amended and recodified as § 220-120-050, filed 2/15/17, effective 3/18/17. Statutory Authority: Chapter 42.56 RCW, RCW 42.56.040, 77.04.013, and 77.12.047. WSR 12-15-001 (Order 12-139), § 220-80-080, filed 7/6/12, effective 8/6/12; Order 1104, § 220-80-080, filed 11/26/73.]
PDF220-120-060
PDF220-120-070
(a) Privileged communication under RCW 5.60.060;
[Statutory Authority: RCW 77.04.090 and 77.04.130. WSR 18-07-080, § 220-120-070, filed 3/19/18, effective 4/19/18. Statutory Authority: RCW 77.04.012, 77.04.013, 77.04.020, 77.04.055, and 77.12.047. WSR 17-05-112 (Order 17-04), recodified as § 220-120-070, filed 2/15/17, effective 3/18/17. Statutory Authority: Chapter 42.56 RCW, RCW 42.56.040, 77.04.013, and 77.12.047. WSR 12-15-001 (Order 12-139), § 220-80-100, filed 7/6/12, effective 8/6/12; Order 1104, § 220-80-100, filed 11/26/73.]
PDF220-120-080
(2) Consideration of petition for review. The public records officer will promptly provide the petition and any other relevant information to the director of the department. The director or designee will immediately consider the petition and either affirm or reverse the denial within two business days following the department's receipt of the petition, or will notify the requestor that more time is required to consider the petition.
[Statutory Authority: RCW 77.04.090 and 77.04.130. WSR 18-07-080, § 220-120-080, filed 3/19/18, effective 4/19/18. Statutory Authority: RCW 77.04.012, 77.04.013, 77.04.020, 77.04.055, and 77.12.047. WSR 17-05-112 (Order 17-04), recodified as § 220-120-080, filed 2/15/17, effective 3/18/17. Statutory Authority: Chapter 42.56 RCW, RCW 42.56.040, 77.04.013, and 77.12.047. WSR 12-15-001 (Order 12-139), § 220-80-110, filed 7/6/12, effective 8/6/12; Order 1104, § 220-80-110, filed 11/26/73.]