Source: https://www.scribd.com/document/353450683/Adams-v-City-and-County-Report-Recommendations-and-Order
Timestamp: 2018-12-13 04:20:57
Document Index: 584977000

Matched Legal Cases: ['§ 201', '§ 207', '§ 207', '§ 255', '§ 216', '§ 216', '§ 216']

Adams v. City and County--Report, Recommendations and Order | Overtime | Fair Labor Standards Act
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Report and recommendations of Special Master re unpaid overtime for Honolulu EMTs and Paramedics, adopted by the Court.
Adams v. City and County--Report, Recommendations ...
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Case 1:12-cv-00667-BMK Document 106 Filed 07/10/17 Page 1 of 12 PageID #: 913
SONYA ADAMS, et al., CIVIL NO. 12-00667 BMK
Plaintiffs, (Other Civil Action -FLSA)
SPECIAL MASTER PURSUANT
CITY AND COUNTY OF TO FED. R. CIV. P. 53 AND L.R.
HONOLULU, 53.3; ORDER
Defendant. Trial Date: November 7, 2017
REPORT AND RECOMMENDATIONS OF SPECIAL MASTER
PURSUANT TO FED. R. CIV. P. 53AND L.R. 53.3
Pursuant to Fed. R. Civ. P. 53 and L.R. 53.3, the Special Master hereby
submits the following report and recommendations to the Court:
1. This a Fair Labor Standards Act (hereinafter “FLSA”) case in under
29 U.S.C. § 201, et seq. case, initiated by lead plaintiff Sonya Adams (hereafter the
“Collective Representative”) on December 12, 2012, and, as of June 1, 2017,
joined by 317 other named Plaintiffs employed by Defendant City and County of
Honolulu (“Defendant”) as Emergency Medical Technicians (“EMTs”) and
Paramedics (hereafter the EMTs and Paramedics are referred to collectively as
“Plaintiffs”).
2. The FLSA collective class is defined as all EMT's and Paramedics
who worked for Defendant City and County of Honolulu, during the period from
December 1, 2009, through the present (the “Claims Period”), who allege they
Case 1:12-cv-00667-BMK Document 106 Filed 07/10/17 Page 2 of 12 PageID #: 914
were not paid overtime wages as required by the FLSA.
3. At the status conference on December 8, 2015, the parties agreed upon
and the Court approved a method to advance the case to resolution at trial or
determination by motion, mediation or other settlement. The plan was to prepare
and present 10 representative bell weather cases (the “Bell Weathers”) for the
Court's consideration, from which damages for the rest of the collective members
could be determined by extrapolation, based on weekly averages for the Bell
Weathers, applied to each non-bell weather plaintiff (the “Non-Bell Weathers”) for
each week they worked during the Claim Period. The Court approved this process
and the parties then selected the Bell Weathers by agreement.
4. At the status conference held January 21, 2016, the Court ordered
Defendant to provide the time records and payroll record information for the Bell
Weathers to Plaintiffs' counsel.
5. Defendant agreed to produce time sheets from December 1, 2009, to
the present or their electronic equivalent for the Bell Weathers. Similarly,
Defendant agreed to produce payroll records, in the form of the C2HERPS records
from February 26, 2010, to present, or their electronic equivalent. Records
equivalent to the C2HERPS would be produced documenting regular time, shift
premium, FLSA overtime and collective bargaining agreement overtime for
December 1, 2009, through February 26, 2010. The time sheets and payroll records
Case 1:12-cv-00667-BMK Document 106 Filed 07/10/17 Page 3 of 12 PageID #: 915
are referred to collectively as the “Payroll Data.” Production of Payroll Data for
the Bell Weathers was completed in April 2017.
6. Pursuant to Fed. R. Civ. P. 53, L.R. 53.3 and Fed. R. Evid. 706, on
August 12, 2016, the parties agreed and the Court appointed David M. Breshears,
CPA/CFF of the forensic accounting firm of Hemming Morse, as Special Master
and Expert (hereafter the “Special Master”) to evaluate the Payroll Data and
calculate: (1) the “regular rate of pay” pursuant to 29 U.S.C. § 207(e), for each of
the Bell Weathers during the period from February 7, 2010 to October 1, 2016; (2)
the amount of asserted FLSA overtime owed for each week for each of the Bell
Weathers, if any; (3) the amount of asserted FLSA overtime paid for each week
for each of the Bell Weathers, if any; (4) the amount of asserted FLSA overtime
unpaid for each week for each of the Bell Weathers, if any; (5) the amount of
asserted FLSA overtime paid late for each week for each of the Bell Weathers, if
any; and (6) the amount of asserted overtime unpaid for each week for each of the
Bell Weathers, if any (collectively the “Unpaid Overtime”). See Stipulation to
Appointment of Special Master Pursuant to Fed. R. Civ. P. 53, L.R. 53.3 and Court
Experts Pursuant to Fed. R. Evid. 706 [Filed 8/12/16] Doc. No. 78 (the
“Appointment Order”).
7. Pursuant to the Appointment Order, the parties are bound by the
Special Master's report and recommendations regarding the Bell Weathers pursuant
to Fed. R. Civ. Pro. 53(a)(1)(A). Id. ¶ 8.f.
Case 1:12-cv-00667-BMK Document 106 Filed 07/10/17 Page 4 of 12 PageID #: 916
8. The Payroll Data were analyzed pursuant to the Appointment Order
and, utilizing the data provided by Defendant:
a. Pursuant to 29 U.S.C. § 207(e), the “regular rate of pay” was
calculated for each of the Bell Weathers during the period from
February 7, 2010 to October 1, 2016;
b. The amount of FLSA overtime owed for each week for each of
the Bell Weathers was calculated;
c. The amount of FLSA overtime paid for each week for each of
d. The amount of FLSA overtime unpaid for each week for each
of the Bell Weathers was calculated;
e. The amount of FLSA overtime paid late for each week for each
of the Bell Weathers was calculated; and
f. The amount of overtime unpaid for each week for each of the
Bell Weathers was calculated.
Collectively, these calculations are referred to herein as the “Unpaid Overtime.”
9. Average Unpaid Overtime for each work week from February 7, 2010
to October 2, 2016, was calculated and applied to each of the weeks worked by
each Bell Weather from December 2009 to February 6, 2010 and from October 2,
2016 to June 1, 2016, as well as to each of the weeks worked from December 2009
Case 1:12-cv-00667-BMK Document 106 Filed 07/10/17 Page 5 of 12 PageID #: 917
to June 1, 2016 by each Non-Bell Weather plaintiff who has opted into this action
(the “Collective Formula”). The Unpaid Overtime and Collective Formula
calculations have been provided to the parties for their analysis and discussions,
10. The Unpaid Overtime and Collective Formula calculations are based
on the production of the records and/or data described herein.
11. Based on Defendant's payment of overtime to the Plaintiffs during the
Claims Period; identified in the Unpaid Overtime and Collective Formula
calculations; reviewed by the parties and the Court in numerous status, discovery
and conferences with the Court; and continuing issues related to timely overtime
payments, and as discussed between the parties and the Special Master, the
a. The three-year statute of limitations period pursuant to 29
U.S.C. § 255(a) will be applied to this case (Haro v. City of
L.A., 745 F.3d 1249, 1259 (9th Cir. 2014); and
b. The “good faith” exemption for liquidated damages under 29
U.S.C. § 216(b) will not be applied to this case.
c. This recommendation that has been agreed upon between the
parties is based solely on and limited to the unique facts of this
case only and is not intended to be binding nor precedential for
any other case and/or claim that may be asserted against the
Case 1:12-cv-00667-BMK Document 106 Filed 07/10/17 Page 6 of 12 PageID #: 918
12. The parties’ attorneys reported that:
a. On or before April 10, 2017, Defendant distributed to Plaintiffs
currently employed as EMTs or Paramedics, via e-mail, the opt
in notice and consent to participate form attached hereto as
Exhibits 1 and 2. All Non-Bell Weather employees who did not
receive the initial e-mail distribution were notified and received
the forms not later than April 30, 2017.
b. On or before April 26, 2017, Plaintiffs' attorney distributed to
143 Plaintiffs formerly employed as EMTs or Paramedics, the
opt in notice and consent to participate forms, via United States
postal mail. Plaintiffs' attorney received 35 returned envelopes
identified as “undeliverable” from this mailing. The envelopes
returned before June 1, 2017, as undeliverable were re-mailed
to more current addresses immediately upon return, except: (a)
in four cases where collective representative Sonya Adams had
more current contact information and was able to contact the
Plaintiffs directly; and, (b) in four cases in which the consent to
participate forms were received before the re-mailing. Twenty-
six notices then were re-mailed. Of the 26 re-mailed notices
Case 1:12-cv-00667-BMK Document 106 Filed 07/10/17 Page 7 of 12 PageID #: 919
four (4) were returned undeliverable.
c. Of the 436 current and former EMTs and paramedics who
potentially had claims for Unpaid Overtime during the
Collective Period, 318 signed consent to participate forms
which have been received by Plaintiffs’ attorney.
13. The period for any employee to consent to opt into this action has
closed. The Special Master was notified of the identities of all Plaintiffs
consenting to opt in and has completed the Unpaid Overtime and Collective
Formula calculations for all Plaintiffs.
14. A Third Amended Complaint has been prepared joining all 318
Plaintiffs and has been presented to the Court by stipulation for approval and
subsequent filing. The Third Amended Complaint has been approved for filing
and filed. CM/ECF Doc. No. 105.
15. Plaintiffs and Defendant, by their respective counsel, with the
assistance of the Court and Special Master, have engaged in intensive discussions
regarding this case and the claims and defenses.
16. Based on these discussions, the Special Master herein makes the
following recommendations for the payment of Unpaid Overtime and Collective
a. Defendant is recommended to pay a maximum amount of Eight
Hundred Ninety Thousand, Six Hundred Seventy Seven Dollars
Case 1:12-cv-00667-BMK Document 106 Filed 07/10/17 Page 8 of 12 PageID #: 920
($890,677), exclusive of Plaintiffs' attorneys' fees and costs.
b. Distribution shall be made to individual Plaintiffs according to
the amounts set forth in Exhibit 3 to these Recommendations
and Report, filed under seal (the “Payments”). The Payments to
each eligible Plaintiff have been calculated based on the
Collective Formula calculations as the basis for reaching a pro
rata amount for each Plaintiff, based on the number of weeks
worked during the Claims Period.
17. Based on the parties’ discussions and resolution of their disputes
regarding attorneys’ fees it is recommended, without objection from the parties,
that the following factors should be and have been considered for assessment of
reasonable attorneys’ fees: (a) the time and labor required to conclude the dispute;
(b) the novelty and difficulty of the questions involved; (c) the skill requisite to
perform the legal service properly; (d) the preclusion of other employment by the
attorneys due to acceptance of a case of this size and duration; (e) the customary
contingent fees charged by attorneys in Hawai‘i; (f) that the fee here is contingent
and involved significant risk; (g) time limitations imposed by lengthy delays in
discovery which delayed the work of the Special Master; (h) the amount involved
and the results obtained; (i) the “undesirability” of the case and the lack of local
Case 1:12-cv-00667-BMK Document 106 Filed 07/10/17 Page 9 of 12 PageID #: 921
attorneys representing plaintiffs in wage-hour cases; (j) the nature and length of the
professional relationship with the clients, nearly thirty-four percent (34%) of whom
no longer are employed by Defendant; (k) awards in similar cases in Hawai‘i; and
(l) the fact that, after the instant action was filed, Defendant recognized it had not
paid Plaintiffs' overtime correctly and made unannounced payments to Plaintiffs on
September 13, 2013, and February 28, 2014, for both contract and FLSA overtime.
Kerr v. Screen Extras Guild, Inc., 526 F.2d 67, 70 (9th Cir. 1975), cert. denied sub
nom Perkins v. Screen Extras Guild, Inc., 425 U.S. 951 (1976).
18. Based on the parties’ discussions and resolution of their
disputes regarding reasonable attorneys’ fees, it is recommended that attorneys'
fees in the amount of Two Hundred Fifty Thousand Dollars ($250,000.00) and
general excise tax on that amount in the amount of Eleven Thousand Seven
Hundred-Eighty Dollars ($11,780.00) should be paid to Plaintiffs’ attorneys by
19. Based on the parties’ discussions and resolution of their
disputes regarding litigation costs, it is recommended that Plaintiffs’ litigation
costs in the amount of Four Thousand Dollars ($4,000.00) should be paid to
Plaintiffs’ attorneys by Defendant.
20. Based on the parties’ discussions and inability to resolve their
disputes regarding litigation costs, payment of “incentive pay” to the collective
class representative, Sonya Adams, if any, it is recommended that the “incentive
Case 1:12-cv-00667-BMK Document 106 Filed 07/10/17 Page 10 of 12 PageID #: 922
pay” shall be determined by the Court upon motion to be filed within 14 days of
submission of this Report and Recommendations.
21. Exhibit 3 to these Recommendations, lists each Plaintiff indicating the
gross Payment amount that was determined as set forth above, which shall be
disbursed by Defendant as follows:
a. Defendant will issue an IRS Form W-2 for the calculated
FLSA overtime wages paid to each Plaintiff; and
b. Defendant will issue a Form 1099 for the liquidated damages
paid to each Plaintiff, in the regular course of Defendant’s
22. All payments and disbursements to be made pursuant to these
Recommendations shall be made not later than August 1, 2017.
23. Pursuant to Fed. R. Civ. P. 53(f)(2), a party may file objections or
statement of no objections this Report and Recommendations. The Special Master
is advised by the parties that no such objections to these Recommendations will be
filed by any party.
24. The Special Master recognizes and notes that Defendant has
taken steps to correct, address, and minimize FLSA miscalculations and/or
inadvertent/human error and/or oversights in its payroll practices and calculations.
While such inadvertent/human error and/or oversights and/or late (or untimely)
Case 1:12-cv-00667-BMK Document 106 Filed 07/10/17 Page 11 of 12 PageID #: 923
input of time by employees may occur from time to time, the Special Master
recognizes Defendant has made good faith efforts, including the adoption of an
electronic time recording system, to comply with the requirements under the FLSA
as a consequence of this litigation.
25. Upon filing of this Report and Recommendations and Order
and the filing of Exhibit 3 hereto the Special Master shall be discharged.
26. Upon filing of this Report and Recommendations and Order
and the filing under seal of Exhibit 3 hereto and distribution of the Payments ,
attorneys’ fees and costs, it is recommended that the parties file a Stipulation to
Dismiss All Claims and All Parties With Prejudice in this case.
DATED: Chicago, Illinois, July 10, 2017.
/s/ David M. Breshears
David M. Breshears
Case 1:12-cv-00667-BMK Document 106 Filed 07/10/17 Page 12 of 12 PageID #: 924
The Court having been fully advised in the premises and finding good cause
appearing therefor, the foregoing Report and Recommendations are hereby
Adams, et al. v. City and County of Honolulu, CIVIL NO. 12-00667 BMK;
PURSUANT TO FED. R. CIV. P. 53 AND L.R. 53.3 ; ORDER
Case 1:12-cv-00667-BMK Document 106-1 Filed 07/10/17 Page 1 of 3 PageID #: 925
THE UNITED STATES DISTRICT COURT FOR THE DISTRICT OF HAWAI‘I
HAS APPROVED THIS NOTICE
Adams v. City and County of Honolulu, 12-cv-00667 BMK (Dist. Hawai‘i).
NOTICE OF RIGHT TO OPT-IN TO COLLECTIVE ACTION
UNDER FAIR LABOR STANDARDS ACT
The Honorable Barry M. Kurren, United States Magistrate Judge in the United
States District Court for the District of Hawai‘i, has reviewed and approved a model to be
used to calculate the amount of unpaid overtime and liquidated damages under the Fair
Labor Standards Act, 29 U.S.C. 29 U.S.C. 201, et seq. (“FLSA”), in Adams v. City and
County of Honolulu, 12-cv-00667 BMK.
You are receiving this notice because you have been identified as a current or
former employee of the City and County of Honolulu Emergency Services Department,
Emergency Medical Services Division (“EMS Employees”), during the period from
December 2009 through the present. The EMS Employees who may be eligible to collect
unpaid overtime and liquidated damages, if any, include Emergency Medical Technicians,
Paramedics and Mobile Intensive Care Technicians. Carl M. Varady represents the EMS
Employees and will represent your interests if you choose to opt in to this case.
You Must Take Action To Pursue Your Overtime and Liquidated
Damages Claims. BY NOT LATER THAN JUNE 1, 2017, You
Must Complete the Enclosed “Opt-In” Form and
1003 Bishop St., #1730
Tel: (808) 523-8447
e-mail: carl@varadylaw.com
Case 1:12-cv-00667-BMK Document 106-1 Filed 07/10/17 Page 2 of 3 PageID #: 926
This case was filed on December 12, 2012, to obtain payment of unpaid overtime
wages and liquidated damages for EMS Employees. On August 12, 2016, Honorable
Barry M. Kurren, United States Magistrate Judge in the United States District Court for the
District of Hawai‘i, approved the stipulation between the EMS Employees and the City
and County that appointed David M. Breshears, CPA/CFF, of the forensic accounting firm
of Hemming Morse as a Special Master, in this matter for purposes of calculating unpaid
overtime and liquidated damages, if any, for the 10 sample EMS Employees in this case.
Judge Kurren’s order stated that the Special Master was authorized to determine the:
(1) regular rates of pay; (2) unpaid overtime; (3) late paid overtime for each of the 10
sample EMS Employees from December 2009 through the present; and (4) any other data
necessary to make findings and inform the Court of the unpaid and/or late paid overtime
for the 10 sample EMS Employees during that period, and liquidated damages, if any.
The Special Master’s calculations have been completed. The Special Master has
calculated the amounts of unpaid and liquidated damages owed to the 10 sample EMS
Employees. The Special Master has calculated the amounts owed to all EMS Employees
based on the average amount owed to the 10 sample EMS employees for each week of
work during the period from December 2009 through the present. That amount was then
applied to the other EMS Employees for each week they worked during the same period.
The Special Master has calculated the overtime and liquidated damages that would be
awarded to you, using this model
You are receiving this Notice to inform you that the Court will consider and rule on
the Special Master’s damages calculations and arguments asserted by the City and County
against your claims. This Notice does not mean that damages have been or will be
awarded to you. You will not be able to make a claim in this case unless you submit
the Opt In form BY NOT LATER THAN JUNE 1, 2017. Further legal proceedings,
including a trial, may be necessary to determine what amount of unpaid overtime and
liquidated damages, if any, will be awarded to you or other EMS Employees.
To have your claim for unpaid overtime and liquidated damages, if any, presented in
further legal proceedings, You Must Complete the Enclosed “Opt-In” Form and, BY
NOT LATER THAN JUNE 1, 2017, Deliver or Mail it to:
Case 1:12-cv-00667-BMK Document 106-1 Filed 07/10/17 Page 3 of 3 PageID #: 927
How do I Opt-Out of the lawsuit?
You do not have to do anything to opt out of the lawsuit. Your claims will not be
included if you do not submit the Opt In form. If you do not Opt In, you may:
a) Hire your own attorney and file your own claim;
b) File your claim pro se without an attorney; or
Even if you do not opt in, however, you be bound by the rulings of the Court
You Will Not Be Able To Rejoin the Case After You Opt-Out.
If There Is A Settlement Or Judgment In Favor Of The EMS Employees
After You Opt-Out, You Will Not Be Able To Participate In or Receive
Compensation Paid as a Result of The Settlement Or Judgment.
If you have any questions about the lawsuit you may contact:
THIS NOTICE HAS BEEN APPROVED BY THE COURT
Case 1:12-cv-00667-BMK Document 106-2 Filed 07/10/17 Page 1 of 1 PageID #: 928
CONSENT TO JOINT ACTION
(FAIR LABOR STANDARDS ACT, 29 U.S.C. § 216(b))
LITIGATION AGAINST THE CITY & COUNTY OF HONOLULU
I, (name)________________________________, of the City & County of Honolulu,
State of Hawai‘i, hereby consent to become a party to the litigation to be initiated against the City
and County of Honolulu. The litigation will be filed in the United States District Court for the
District of Hawai‘i, and will allege that the City and County of Honolulu has not complied with
the Fair Labor Standards Act (FLSA) and Hawai‘i Revised Statutes Chapter 80. The lawsuit
allegeS that the City & County of Honolulu failed to properly compensate its employees for
overtime hours worked and failed to make timely payments to its employees for overtime hours
worked. I am, or was, employed by the City & County of Honolulu Emergency Medical Services
Department during some or all of the period from three years prior to the filing of the lawsuit to
the date of signing of this consent. This action has been brought on my behalf and on the behalf
of similarly situated employees of the City & County of Honolulu pursuant to Section 16(b) of
the Fair Labor Standards Act (29 U.S.C. § 216(b)). Unpaid overtime compensation, liquidated
damages, attorneys' fees, costs, and other relief are sought in the action.
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