Source: https://www.revisor.mn.gov/statutes/2018/cite/13.43
Timestamp: 2019-07-17 07:45:01
Document Index: 243132831

Matched Legal Cases: ['art 16', 'art 1', 'art 1', 'art 1', 'art 1', 'art 3', 'art 3', 'art 2', 'art 2', 'art 1', 'art 1', 'art 1', 'art 9', 'art 1', 'art 1', 'art 1', 'art 1', 'art 3512', 'art 1', 'art 1', 'art 1', 'art 1', 'art 9', 'art 1', 'art 11', 'art 1', 'art 2', 'art 2', 'art 3', 'art 1', 'art 1', 'art 16', 'art 1']

﻿ Sec. 13.43 MN Statutes
Section 13.43
13.42 13.435
2014 Subd. 16 Amended 2014 c 312 art 16 s 1
2013 Subd. 2 Amended 2013 c 82 s 4
2013 Subd. 14 Amended 2013 c 82 s 5
2012 Subd. 1 Amended 2012 c 290 s 21
2012 Subd. 2 Amended 2012 c 280 s 1
2012 Subd. 7a New 2012 c 290 s 22
2012 Subd. 19 New 2012 c 290 s 23
2010 Subd. 1 Amended 2010 c 365 art 1 s 3
2010 Subd. 2 Amended 2010 c 365 art 1 s 4
2009 Subd. 17 New 2009 c 142 art 1 s 1
2009 Subd. 18 New 2009 c 142 art 1 s 2
2007 Subd. 2 Amended 2007 c 129 s 23
2007 Subd. 5 Amended 2007 c 129 s 24
2007 Subd. 7 Amended 2007 c 129 s 25
2007 Subd. 9 Amended 2007 c 129 s 26
2007 Subd. 10 Amended 2007 c 129 s 27
2007 Subd. 11 Amended 2007 c 129 s 28
2005 Subd. 1 Amended 2005 c 163 s 37
2005 Subd. 2 Amended 2005 c 163 s 38
2005 Subd. 3 Amended 2005 c 163 s 39
2004 Subd. 2 Amended 2004 c 290 s 4
2004 Subd. 2 Amended 2004 c 288 art 3 s 1
2004 Subd. 5a New 2004 c 290 s 5
2004 Subd. 5a New 2004 c 288 art 3 s 2
2004 Subd. 16 Amended 2004 c 137 s 1
2003 Subd. 1 Amended 2003 c 8 art 2 s 8
2002 Subd. 4 Amended 2002 c 243 s 1
2002 Subd. 15 New 2002 c 352 s 6
2002 Subd. 16 New 2002 c 396 s 1
2001 Subd. 2 Amended 2001 c 70 s 1
2001 Subd. 14 New 2001 c 178 art 2 s 3
1999 Subd. 2 Amended 1999 c 182 s 1
1999 Subd. 13 New 1999 c 227 s 6
1997 Subd. 12 New 1997 c 214 s 2
1996 Subd. 2 Amended 1996 c 440 art 1 s 10
1996 Subd. 10 New 1996 c 440 art 1 s 11
1996 Subd. 11 New 1996 c 440 art 1 s 12
1995 Subd. 2 Amended 1995 c 3 art 9 s 1
1995 Subd. 2 Amended 1995 c 259 art 1 s 7
1995 Subd. 5 Amended 1995 c 259 art 1 s 8
1995 Subd. 9 New 1995 c 259 art 1 s 9
1994 Subd. 2 Amended 1994 c 618 art 1 s 9
13.43 PERSONNEL DATA.
As used in this section, "personnel data" means government data on individuals maintained because the individual is or was an employee of or an applicant for employment by, performs services on a voluntary basis for, or acts as an independent contractor with a government entity.
(1) name; employee identification number, which must not be the employee's Social Security number; actual gross salary; salary range; terms and conditions of employment relationship; contract fees; actual gross pension; the value and nature of employer paid fringe benefits; and the basis for and the amount of any added remuneration, including expense reimbursement, in addition to salary;
(6) the complete terms of any agreement settling any dispute arising out of an employment relationship, including a buyout agreement as defined in section 123B.143, subdivision 2, paragraph (a); except that the agreement must include specific reasons for the agreement if it involves the payment of more than $10,000 of public money;
(7) work location; a work telephone number; badge number; work-related continuing education; and honors and awards received; and
(b) For purposes of this subdivision, a final disposition occurs when the government entity makes its final decision about the disciplinary action, regardless of the possibility of any later proceedings or court proceedings. Final disposition includes a resignation by an individual when the resignation occurs after the final decision of the government entity, or arbitrator. In the case of arbitration proceedings arising under collective bargaining agreements, a final disposition occurs at the conclusion of the arbitration proceedings, or upon the failure of the employee to elect arbitration within the time provided by the collective bargaining agreement. A disciplinary action does not become public data if an arbitrator sustains a grievance and reverses all aspects of any disciplinary action.
(c) The government entity may display a photograph of a current or former employee to a prospective witness as part of the government entity's investigation of any complaint or charge against the employee.
(d) A complainant has access to a statement provided by the complainant to a government entity in connection with a complaint or charge against an employee.
(e) Notwithstanding paragraph (a), clause (5), and subject to paragraph (f), upon completion of an investigation of a complaint or charge against a public official, or if a public official resigns or is terminated from employment while the complaint or charge is pending, all data relating to the complaint or charge are public, unless access to the data would jeopardize an active investigation or reveal confidential sources. For purposes of this paragraph, "public official" means:
(2) members of boards or commissions required by law to be appointed by the governor or other elective officers;
(3) executive or administrative heads of departments, bureaus, divisions, or institutions within state government; and
(4) the following employees:
(i) the chief administrative officer, or the individual acting in an equivalent position, in all political subdivisions;
(ii) individuals required to be identified by a political subdivision pursuant to section 471.701;
(iii) in a city with a population of more than 7,500 or a county with a population of more than 5,000: managers; chiefs; heads or directors of departments, divisions, bureaus, or boards; and any equivalent position; and
(iv) in a school district: business managers; human resource directors; athletic directors whose duties include at least 50 percent of their time spent in administration, personnel, supervision, and evaluation; chief financial officers; directors; individuals defined as superintendents and principals under Minnesota Rules, part 3512.0100; and in a charter school, individuals employed in comparable positions.
(f) Data relating to a complaint or charge against an employee identified under paragraph (e), clause (4), are public only if:
(1) the complaint or charge results in disciplinary action or the employee resigns or is terminated from employment while the complaint or charge is pending; or
(2) potential legal claims arising out of the conduct that is the subject of the complaint or charge are released as part of a settlement agreement.
This paragraph and paragraph (e) do not authorize the release of data that are made not public under other law.
Subd. 2a.Data disclosure by statewide pension plans.
Notwithstanding any law to the contrary, with respect to data collected and maintained on members, survivors, and beneficiaries by statewide retirement systems that is classified as public data in accordance with subdivision 2, those retirement systems may be only required to disclose name, gross pension, and type of benefit awarded, except as required by sections 13.03, subdivisions 4 and 6; and 13.05, subdivisions 4 and 9.
Subd. 3.Applicant data.
Except for applicants described in subdivision 5, the following personnel data on current and former applicants for employment by a government entity is public: veteran status; relevant test scores; rank on eligible list; job history; education and training; and work availability. Names of applicants shall be private data except when certified as eligible for appointment to a vacancy or when applicants are considered by the appointing authority to be finalists for a position in public employment. For purposes of this subdivision, "finalist" means an individual who is selected to be interviewed by the appointing authority prior to selection.
Subd. 4.Other data.
All other personnel data is private data on individuals but may be released pursuant to a court order. Data pertaining to an employee's dependents are private data on individuals.
Subd. 5.Undercover law enforcement officer.
All personnel data maintained by a government entity relating to an individual employed as or an applicant for employment as an undercover law enforcement officer are private data on individuals. When the individual is no longer assigned to an undercover position, the data described in subdivisions 2 and 3 become public unless the law enforcement agency determines that revealing the data would threaten the personal safety of the officer or jeopardize an active investigation.
Subd. 5a.Limitation on disclosure of certain personnel data.
Notwithstanding any other provision of this section, the following data relating to employees of a secure treatment facility defined in section 253B.02, subdivision 18a, employees of a state correctional facility, or employees of the Department of Corrections directly involved in supervision of offenders in the community, shall not be disclosed to facility patients, corrections inmates, or other individuals who facility or correction administrators reasonably believe will use the information to harass, intimidate, or assault any of these employees: place where previous education or training occurred; place of prior employment; and payroll timesheets or other comparable data, to the extent that disclosure of payroll timesheets or other comparable data may disclose future work assignments, home address or telephone number, the location of an employee during nonwork hours, or the location of an employee's immediate family members.
Subd. 6.Access by labor organizations.
Personnel data may be disseminated to labor organizations to the extent that the responsible authority determines that the dissemination is necessary to conduct elections, notify employees of fair share fee assessments, and implement the provisions of chapters 179 and 179A. Personnel data shall be disseminated to labor organizations and to the Bureau of Mediation Services to the extent the dissemination is ordered or authorized by the commissioner of the Bureau of Mediation Services.
Subd. 7.Employee assistance data.
All data created, collected or maintained by a government entity to administer employee assistance programs similar to the one authorized by section 43A.319 are classified as private, pursuant to section 13.02, subdivision 12. This section shall not be interpreted to authorize the establishment of employee assistance programs.
Subd. 7a.Employee suggestion data.
Personnel data includes data submitted by an employee to a government entity as part of an organized self-evaluation effort by the government entity to request suggestions from all employees on ways to cut costs, make government more efficient, or improve the operation of government. An employee who is identified in a suggestion shall have access to all data in the suggestion except the identity of the employee making the suggestion.
Subd. 8.Harassment data.
When allegations of sexual or other types of harassment are made against an employee, the employee does not have access to data that would identify the complainant or other witnesses if the responsible authority determines that the employee's access to that data would:
(1) threaten the personal safety of the complainant or a witness; or
(2) subject the complainant or witness to harassment.
If a disciplinary proceeding is initiated against the employee, data on the complainant or witness shall be available to the employee as may be necessary for the employee to prepare for the proceeding.
Subd. 9.Peer counseling debriefing data.
(b) For purposes of this subdivision, "public safety peer counseling debriefing" means a group process oriented debriefing session held for peace officers, firefighters, medical emergency persons, dispatchers, or other persons involved with public safety emergency services, that is established by any government entity providing public safety emergency services and is designed to help a person who has suffered an occupation-related traumatic event begin the process of healing and effectively dealing with posttraumatic stress.
Subd. 10.Prohibition on agreements limiting disclosure or discussion of personnel data.
(a) A government entity may not enter into an agreement settling a dispute arising out of the employment relationship with the purpose or effect of limiting access to or disclosure of personnel data or limiting the discussion of information or opinions related to personnel data. An agreement or portion of an agreement that violates this paragraph is void and unenforceable.
Subd. 11.Protection of employee or others.
(a) If the responsible authority or designee of a government entity reasonably determines that the release of personnel data is necessary to protect an employee from harm to self or to protect another person who may be harmed by the employee, data that are relevant to the concerns for safety may be released as provided in this subdivision.
Subd. 12.Sharing of law enforcement personnel background investigation data.
A law enforcement agency shall share data from a background investigation done under section 626.87 with the Peace Officer Standards and Training Board or with a law enforcement agency doing an investigation of the subject of the data under section 626.87.
Subd. 13.Dissemination of data to Department of Employment and Economic Development.
Private personnel data must be disclosed to the Department of Employment and Economic Development for the purpose of administration of the unemployment benefits program under chapter 268.
Subd. 14.Maltreatment data.
(a) When a report of alleged maltreatment of a student in a school facility, as defined in section 626.556, subdivision 2, paragraph (c), is made to the commissioner of education under section 626.556, data that are relevant to a report of maltreatment and are collected by the school facility about the person alleged to have committed maltreatment must be provided to the commissioner of education upon request for purposes of an assessment or investigation of the maltreatment report. Data received by the commissioner of education pursuant to these assessments or investigations are classified under section 626.556.
(b) Personnel data may be released for purposes of providing information to a parent, legal guardian, or custodian of a child under section 626.556, subdivision 7.
Subd. 15.Dissemination of data to law enforcement.
Private personnel data, or data on employees that are confidential data under section 13.39, may be disseminated to a law enforcement agency for the purpose of reporting a crime or alleged crime committed by an employee, or for the purpose of assisting law enforcement in the investigation of a crime committed or allegedly committed by an employee.
Subd. 16.School district or charter school disclosure of violence or inappropriate sexual contact.
The superintendent of a school district or the superintendent's designee, or a person having administrative control of a charter school, must release to a requesting school district or charter school private personnel data on a current or former employee related to acts of violence toward or sexual contact with a student, if:
(1) an investigation conducted by or on behalf of the school district or law enforcement affirmed the allegations in writing prior to release and the investigation resulted in the resignation of the subject of the data; or
(2) the employee resigned while a complaint or charge involving the allegations was pending, the allegations involved acts of sexual contact with a student, and the employer informed the employee in writing, before the employee resigned, that if the employee resigns while the complaint or charge is still pending, the employer must release private personnel data about the employee's alleged sexual contact with a student to a school district or charter school requesting the data after the employee applies for employment with that school district or charter school and the data remain classified as provided in chapter 13.
Data that are released under this subdivision must not include data on the student.
Subd. 17.Continuity of operations.
Personal home contact information may be used to ensure that an employee can be reached in the event of an emergency or other disruption affecting continuity of operation of a government entity. An employee's personal home contact information may be shared with another government entity in the event of an emergency or other disruption to ensure continuity of operation of either government entity.
Subd. 18.Private personnel data.
Private personnel data of state employees must be disclosed to the Department of Administration for the purpose of administration of the workers' compensation program as provided in chapter 176.
Subd. 19.Employee of contractor or subcontractor.
The following data maintained as a result of a contractual relationship entered on or after August 1, 2012, between a government entity and a contractor or subcontractor are private: the personal telephone number, home address, and e-mail address of a current or former employee of the contractor or subcontractor. A government entity maintaining data under this subdivision must share the data with another government entity to perform a function authorized by law. The data must be disclosed to a government entity or any person for prevailing wage purposes.
1979 c 328 s 17; 1980 c 603 s 24,25,29; 1981 c 311 s 12,13,17,39; 1982 c 545 s 9,10,24; 1984 c 436 s 17; 1984 c 544 s 89; 1985 c 298 s 12; 1987 c 186 s 15; 1987 c 284 art 1 s 1; 1987 c 351 s 7; 1987 c 384 art 1 s 2; 1988 c 598 s 1; 1990 c 550 s 1; 1991 c 319 s 4-6; 1993 c 351 s 6,7; 1994 c 618 art 1 s 9; 1995 c 259 art 1 s 7-9; 1Sp1995 c 3 art 9 s 1; 1996 c 440 art 1 s 10-12; 1997 c 214 s 2; 1998 c 397 art 11 s 3; 1999 c 107 s 66; 1999 c 182 s 1; 1999 c 227 s 6; 1999 c 250 art 1 s 114; 2000 c 343 s 4; 2001 c 70 s 1; 2001 c 178 art 2 s 3; 2002 c 243 s 1; 2002 c 352 s 6; 2002 c 396 s 1; 2003 c 130 s 12; 1Sp2003 c 8 art 2 s 8; 2004 c 137 s 1; 2004 c 206 s 52; 2004 c 288 art 3 s 1,2; 2004 c 290 s 4,5; 2005 c 163 s 37-39; 2007 c 129 s 23-28; 2009 c 142 art 1 s 1,2; 2010 c 365 art 1 s 3,4; 2012 c 280 s 1; 2012 c 290 s 21-23; 2013 c 82 s 4,5; 2014 c 312 art 16 s 1; 2015 c 71 art 1 s 126