Source: http://www.thefederalregister.com/d.p/2006-11-22-06-9346
Timestamp: 2013-05-20 19:51:54
Document Index: 681860068

Matched Legal Cases: ['art 7114', 'art 3944', 'art 6726', 'art 140', 'art 5250', 'art 1739', 'art 30206', 'art 514', 'art 9740', 'art 180', 'art 1304', 'art 1304', 'art 1304', 'art 1304', 'ART 1304', 'art 1303']

14 CFR Part 7114 CFR Part 3944 CFR Part 6726 CFR Part 140 CFR Part 5250 CFR Part 1739 CFR Part 30206 CFR Part 514 CFR Part 9740 CFR Part 180	Federal Register: November 22, 2006 (Volume 71, Number 225)
DOCID: FR Doc 06-9346
CFR Citation: 10 CFR Part 1304
DOCUMENT ACTION: Proposed rule
SUBJECT CATEGORY: Implementation of Privacy Act of 1974 DATES: Comments on the proposed rule should be submitted no later than January 15, 2007.
DOCUMENT SUMMARY: The U.S. Nuclear Waste Technical Review Board (Board) is proposing to implement a set of procedural regulations under the Privacy Act of 1974, Public Law 93579, 5 U.S.C. 552a. The proposed regulations have been written to conform to the statutory provisions of the Act. They are intended to expedite the processing of Privacy Act requests received by the Board and to ensure the proper dissemination of information to the public.
The proposed rule is intended to set forth the procedures to be used by members of the public when requesting records from the Board under the Privacy Act of 1974. It also establishes time frames for responses, a fee schedule for copying records, and charges for obtaining information, when applicable.
A copy of this document may be obtained from the Board by written request to the U.S. Nuclear Waste Technical Review Board; 2300 Clarendon Blvd., Suite 1300; Arlington, VA 22201; or by calling 703
2354473. A copy of this document also will be posted on the Board's Web site at http://www.nwrtrb.gov.
All written comments received on this document by January 15, 2007, will be fully considered before publication of the final rule. Any information considered confidential must be so identified and submitted in writing. Comments submitted anonymously will not be considered. However, name and/or address may be withheld on request.
The proposed regulation does not meet the criteria for a significant regulatory action under Executive Order 12866. Therefore, review by the Office of Management and Budget is not required. Regulatory Flexibility Act The proposed rule adds Privacy Act regulations to 10 CFR part 1304 and will not have a significant economic impact on a substantial number of small entities.
List of Subjects in 10 CFR Part 1304
Administrative practice and procedure, Privacy, Reporting and recordkeeping requirements. The Board proposes to add part 1304 to Title 10 of the Code of Federal Regulations to read as follows: [[Page 67496]] PART 1304PRIVACY ACT OF 1974 1304.101 Purpose and scope. 1304.102 Definitions. 1304.103 Privacy Act inquiries. 1304.104 Privacy Act records maintained by the Board. 1304.105 Requests for access to records. 1304.106 Processing of requests. 1304.107 Fees. 1304.108 Appealing denials of access. 1304.109 Requests for correction of records. 1304.110 Disclosure of records to third parties. 1304.111 Maintaining records of disclosures. 1304.112 Notification of systems of Privacy Act records. 1304.113 Privacy Act training.
1304.114 Responsibility for maintaining adequate safeguards. 1304.115 Systems of records covered by exemptions. 1304.116 Mailing lists. Authority: 5 U.S.C. 552a(f). Source: 56 FR 47144, Sept. 18, 1991, unless otherwise noted. Sec. 1304.101 Purpose and Scope. This part sets forth the policies and procedures of the U.S. Nuclear Waste Technical Review Board (Board) regarding access to systems of records maintained by the Board under the Privacy Act of 1974, Public Law 93579, 5 U.S.C. 552a. The provisions in the Act shall take precedence over any part of the Board's regulations in conflict with the Act. These regulations establish procedures by which an individual may exercise the rights granted by the Privacy Act to determine whether a Board system contains a record pertaining to him or her; to gain access to such records; and to request correction or amendment of such records. These regulations also set identification requirements and prescribe fees to be charged for copying records. Sec. 1304.102 Definitions. The terms used in these regulations are defined in the Privacy Act of 1974, 5 U.S.C. 552a. In addition, as used in this part:
(c) Maintain means to collect, use, store, or disseminate records as well as any combination of these recordkeeping functions. The term also includes exercise of control over, and therefore responsibility and accountability and accountability for, systems of records;
(j) Days means standard working days, excluding weekends and Federal holidays; and (k) Act refers to the Privacy Act of 1974. Sec. 1304.103 Privacy Act inquiries.
(b) Requests in person may be submitted at the Board's headquarters located at 2300 Clarendon Blvd., Suite 1300; Arlington, VA. Requests should be marked ``Privacy Act Request'' on each page of the request and on the front of the envelope and directed to the Privacy Act Officer.
(c) Requests in writing may be sent to: Privacy Act Officer, U.S. Nuclear Waste Technical Review Board, 2300 Clarendon Blvd., Suite 1300, Arlington, VA 22201.
``Privacy Act Request'' should be written on the envelope and each page of the request.
(d) Requests via the Internet may be made on the Board's Web site at http://www.nwtrb.gov, using the ``Contact NWTRB'' icon on the bottom of the Home page. The words ``Privacy Act'' should appear on the subject line.
(e) Telephone requests may be made by calling the Board's Privacy Act Officer at 7032354473.
Sec. 1304.104 Privacy Act records maintained by the Board.
(b) The Board shall not maintain any record about any individual with respect to or describing how such individual exercises rights guaranteed by the First Amendment of the Constitution of the United States, unless expressly authorized by statute or by the subject individual, or unless pertinent to and within the scope of an authorized law enforcement activity. Sec. 1304.105 Requests for access to records.
(b) Requests in writing. A person may request access to his or her own records in writing by addressing a letter to: Privacy Act Officer; U.S. Unclear Waste Technical Review Board; 2300 Clarendon Blvd., Suite 1300, Arlington, VA 22201.
(c) Requests via the Internet. Internet requests should be transmitted through the Board's Web site at http://www.nwtrb.gov, using the ``Contact NWTRB'' icon on the bottom on the main page. The words ``Privacy Act'' should appear on the subject line. [[Page 67497]]
(d) Requests in person. Any person may examine and request copies of his or her own records on the Board's premises. The requester should contact the Board's offices at least one week before the desired appointment date. This request may be made to the Privacy Act Officer in writing, via the Internet, or by calling 7032354473.
(e) Before viewing the records, proof of identification, must by provided. The identification should be a valid copy of one of the following: A government ID, A driver's license, A passport, or
Sec. 1304.106 Processing of requests.
Upon receipt of a request for information, the Privacy Act Officer will ascertain. Whether the records identified by the requester exist, and
Whether they are subject to any exemption under Sec. 1304.115 below.
If the records exist and are not subject to exemption, the Privacy Act Officer will provide the information.
(a) Requests in writing, including those sent by email, via the Web site, or by Fax. Within five working days of receiving the request the Privacy Act Officer will acknowledge its receipt and will advise the requester of any additional information that may be needed. Within 15 working days of receiving the request, the Privacy Act Officer will send the requested information or will explain to the requester why additional time is needed for a response.
(b) Requests in person or by telephone. Within 15 days of the initial request, the Privacy Act Officer will contact the requestor and arrange an appointment at a mutually agreeable time when the records can be examined. The requester may be accompanied by one person. The requestor should inform the Privacy Act Officer that a second individual will be present and must sign a statement authorizing disclosure of the records to that person. The statement will be kept with the requester's records. At the appointment, the requester will be asked to present identification as stated in Sec. 1304.105.
(c) Excluded information. If a request is received for information compiled in reasonable anticipation of litigation, the Privacy Act Officer will inform the requester that the information is not subject to release under the Privacy Act (see 5 U.S.C. 552a(d)(5)). Sec. 1304.107 Fees. A fee will not be charged for searching, reviewing, or making corrections to records. A fee for copying will be assessed at the same rate established for Freedom of Information Act requests. Duplication fees for paper copies of a record will be 10 cents per page for black and white and 20 cents per page for color. For all other forms of duplication, the Board will charge the direct costs of producing the copy. However, the first 100 pages of blackandwhite copying or its equivalent will be free of charge.
Sec. 1304.108 Appealing denials of access.
If access to records is denied by the Privacy Act Officer, the requester may file an appeal in writing. The appeal should be directed to Executive Director; U.S. Nuclear Waste Technical Review Board, 2300 Clarendon Blvd., Suite 1300, Arlington, VA 22201. The appeal letter must: Specify the denied records that are still sought; and
The Executive Director or his or her designee will respond to such appeals within 20 working days of the receipt of the appeal letter in the Board offices. The appeal determination will explain the basis of the decision to deny or grant the appeal. Sec. 1304.109 Requests for correction of records.
(a) Correction requests. Any person is entitled to request correction of his or her record(s) covered under the Act. The request must be made in writing and should be addressed to Privacy Act Officer, U.S. Nuclear Waste Technical Review Board, 2300 Clarendon Blvd., Suite 1300, Arlington, VA 22201. The letter should clearly identify the corrections desired. In most circumstances, an edited copy of the record will be acceptable for this purpose.
(b) Initial response. Receipt of a correction request will be acknowledged by the Privacy Act Officer in writing within five working days. The Privacy Act Officer will endeavor to provide a letter to the requester within 20 working days stating whether the request for correction has been granted or denied. If the Privacy Act Officer denies any part of the correction request, the reasons for the denial will be provided to the requester. Sec. 1304.110 Disclosure of records to third parties.
(2) Required under the provisions of the Freedom of Information Act (5 U.S.C. 552). Records required to be made available by the Freedom of Information Act will be released in response to a request in accordance with the Board's regulation published at 10 CFR part 1303.
(4) To the Census Bureau for planning or carrying out a census, survey, or related activities pursuant to the provisions of Title 13 of the United States of Code.
(9) To either House of Congress, or, to the extent of matters within its [[Page 67498]]
jurisdiction, any committee or subcommittee thereof, any joint committee of Congress, or subcommittee of any such joint committee.
(b) Before disseminating any record about any individual to any person other than a Board employee, the Board shall make reasonable efforts to ensure that the records are, or at the time they were collected, were accurate, complete, timely, and relevant. This paragraph (b) does not apply to disseminations made pursuant to the provisions of the Freedom of Information Act (5 U.S.C. 552) and paragraph (a)(2) of this section. Sec. 1304.111 Maintaining records of disclosures.
(a) The Board shall maintain a log containing the date, nature, and purposes of each disclosure of a record to any person or agency. Such accounting also shall contain the name and address of the person or agency to whom or to which each disclosure was made. This log will not include disclosures made to Board employees or agents in the course of their official duties or pursuant to the provisions of the Freedom of Information Act (5 U.S.C. 552).
(c) The Board shall make the accounting of disclosures of a record pertaining to an individual available to that individual at his or her request. Such a request should be made in accordance with the procedures set forth in Sec. 1304.105. This paragraph (c) does not apply to disclosures made for law enforcement purposes under 5 U.S.C. 552a(b)(7) and Sec. 1304.110(a)(7).
Sec. 1304.112 Notification of systems of Privacy Act records.
(a) Public Notice. On November 22, 1996, the Board published a notice of its systems of records in the Federal Register (Vol. 61, Number 227, pages 5947259473). It is updating and republishing the notice in this issue of the Federal Register. The Board periodically reviews its systems of records and will publish information about any significant additions or changes to those systems. Information about systems of records maintained by other agencies that are in the temporary custody of the Board will not be published. In addition, the Office of the Federal Register biennially compiles and publishes all systems of records maintained by all federal agencies, including the Board.
(b) At least 30 days before publishing additions or changes to the Board's systems of records, the Board will publish a notice of intent to amend, providing the public with an opportunity to comment on the proposed amendments to its systems of records. Sec. 1304.113 Privacy Act training.
Sec. 1304.114 Responsibility for maintaining adequate safeguards.
The Board has the responsibility for maintaining adequate technical, physical, and security safeguards to prevent unauthorized disclosure or destruction of manual and automatic record systems. These security safeguards shall apply to all systems in which identifiable personal data are processed or maintained, including all reports and output from such systems that contain identifiable personal information. Such safeguards must be sufficient to prevent negligent, accidental, or unintentional disclosure, modification, or destruction of any personal records or data; must minimize, to the extent practicable, the risk that skilled technicians or knowledgeable persons could improperly obtain access to modify or destroy such records or data; and shall further ensure against such casual entry by unskilled persons without official reasons for access to such records or data.
(2) Access to and use of a system or records shall be permitted only to persons whose duties require such access to the information for routine uses or for such other uses as may be provided in this part.
(4) The disposal and disposition of identifiable personal data and automated systems shall be done by shredding, burning, or, in the case of electronic records, by degaussing or by overwriting with the appropriate security software, in accordance with regulations of the Archivist of the United States or other appropriate authority. [[Page 67499]]
Sec. 1304.115 Systems of records covered by exemptions.
The Board currently has no exempt systems of records. Sec. 1304.116 Mailing lists. The Board shall not sell or rent an individual's name and/or address unless such action is specifically authorized by law. This section shall not be construed to require the withholding of names and addresses otherwise permitted to be made public. Dated: November 17, 2006. William D. Barnard,
Executive Director, U.S. Nuclear Waste Technical Review Board. [FR Doc. 069346 Filed 112106; 8:45 am]
BILLING CODE 6820AMM
Victoria Reich, 703-235-4473.