Source: http://www.legisquebec.gouv.qc.ca/en/ShowDoc/cr/C-25.01,%20r.%209/
Timestamp: 2019-01-20 13:07:09
Document Index: 303120797

Matched Legal Cases: ['§ 1', '§ 2', '§ 3', '§ 4', '§ 5', '§ 1', '§ 2', '§ 3', '§ 4', '§ 5', '§ 6', '§ 7', '§ 1', '§ 2', '§ 4', '§ 5', '§ 6', '§ 7', '§ 4', '§ 5', '§ 6', '§ 7']

C-25.01, r. 9 - Regulation of the Court of Québec
Enabling statutes 7
P-39.1 Act respecting the protection of personal information in the private sector
chapter C-25.01, r. 9
CODE OF CIVIL PROCEDURE — COURT OF QUÉBEC
(chapter C -25.01, a. 63).
(chapter C-25.1, a. 368).
(chapter A-2.1, s. 153).
(chapter P-13.1, s. 255).
(chapter P-39.1, s. 68).
(chapter R-8.1, s. 107).
(chapter T-16, s. 146).
(R.S.C. 1985, c. C-46, ss. 482 and 482.1).
(S.C. 2002, c. 1, s. 17).
1. This Regulation applies in all judicial districts of Québec, subject to any special rules made for the districts of Québec or Montréal.
O.C. 1099-2015, s. 1.
2. The purpose of this Regulation is to ensure, in keeping with the Code of Civil Procedure (chapter C-25.01), that the procedure established by the Code is properly complied with and to ensure the proper operation of each division of the Court of Québec. The Regulation must be applied so as to ensure proper case management and the efficient handling of cases, as part of the proper administration of justice.
O.C. 1099-2015, s. 2.
3. Modification of rules and exemption from the application of a rule. In a proceeding, the judge may, in light of the particular circumstances of the case of which the judge is seized, modify a rule or exempt a party or person from the application of a rule.
O.C. 1099-2015, s. 3.
4. Information technology. The terms pleading, reverse side or back, exhibit, expert report, transcript, register, record, document, consultation, filing, production and notification refer also, where applicable, to their technology-based versions and to technology-based access.
O.C. 1099-2015, s. 4.
PROVISIONS APPLICABLE TO ALL DIVISIONS OF THE COURT OF QUÉBEC
5. Office hours. Court offices are open from Monday to Friday, except holidays, from 8:30 a.m. to 4:30 p.m., and at any other time when the court is sitting.
O.C. 1099-2015, s. 5.
6. Custody of registers, records, orders and judgments. The registers, records, orders and judgments required for the application of the Code of Civil Procedure (chapter C-25.01), the Criminal Code (R.S.C. 1985, c. C-46) and the Code of Penal Procedure (chapter C-25.1), and those required by specific Acts, must be kept in court offices in accordance with the directives of the chief judge.
The registers, records, orders and judgments required for the application of the Youth Protection Act (chapter P-34.1), the Youth Criminal Justice Act (S.C. 2002, c. 1) and the provisions on adoption in the Civil Code must be kept in court offices in accordance with the directives of the chief judge and in the manner prescribed in Schedule I.
O.C. 1099-2015, s. 6.
7. Consultation of registers, records, orders and judgments. Subject to a legislative provision or an order made by a judge, any person may have access to the registers, records, orders and judgments of a court during court office hours.
O.C. 1099-2015, s. 7.
8. Contact information. Parties, and their lawyers or notaries, must inform the court office concerned without delay of any change in their contact information; for lawyers, a change of address made in the master file is sufficient.
O.C. 1099-2015, s. 8.
9. Format and typeface. Except if exempted by the judge, all pleadings must be printed on one side only of a letter-format sheet measuring 21.5 x 28 cm (8 1/2 x 11 inches) using Arial 12 point typeface or, in the case of a handwritten pleading, must be legibly written.
O.C. 1099-2015, s. 9.
10. Reverse side or back. When required, the reverse side or back of a pleading must indicate the record number, the name of the parties, the nature or object of the pleading and, if applicable, the amount in dispute.
O.C. 1099-2015, s. 10.
11. Signature. Every pleading must be signed by the party, the party’s lawyer or the party’s notary or by the lawyer’s or notary’s partnership.
O.C. 1099-2015, s. 11.
12. Designation of the parties. In all pleadings, the parties retain the same order and designation as in the originating application.
O.C. 1099-2015, s. 12.
13. Exhibits. Exhibits are enumerated and identified in the list of exhibits.
O.C. 1099-2015, s. 13.
14. Expert report. With the exception of proceedings for the recovery of a small claim, a party that produces an expert report must also produce the author’s curriculum vitae and, if they are claimed as legal costs, the invoice for the expert’s fees up to that date and for the expert’s fees to attend the trial, if useful, and to testify.
O.C. 1099-2015, s. 14.
15. Filing of pleadings. A clerk who receives a pleading numbers it, and marks upon it the date and time it was received and, if applicable, enters it in the court register.
O.C. 1099-2015, s. 15.
16. Medical record. Pursuant to article 16 of the Code of Civil Procedure (chapter C-25.01), a medical record or an expert report prepared by a physician, psychologist or social worker, or any other expert report of a psychosocial nature filed in the record in a sealed envelope, is kept in the envelope and no person, except a person authorized by law, may have access to it without the permission of the court or a judge. The nature of the documents filed in a sealed envelope must be written on the envelope.
O.C. 1099-2015, s. 16.
17. Documents in a sealed envelope. The clerk enters in the record the name and title of every person who consults a document in a sealed envelope or who requests a copy of such a document.
O.C. 1099-2015, s. 17.
18. Changes and particulars. Where a change is made to a pleading, all additions or substitutions must be underlined or indicated in the margin with a vertical stroke, and all deletions must be indicated with a dotted line between parentheses.
O.C. 1099-2015, s. 18.
19. Technology-based document. When the technological environment for court business so allows, the court may, on its own initiative or at the request of a party, permit certain documents or testimony to be produced in whole or in part using technology-based media.
O.C. 1099-2015, s. 19.
20. Official version of the roll. Although versions of the roll are available in other media, the only official version of the roll is the version posted in the various courthouses and in the event of a discrepancy the official version shall prevail.
O.C. 1099-2015, s. 20.
HEARINGS, ORDER AND DECORUM
21. Decorum. The judge may make any order necessary to ensure the proper administration of justice, the serenity of hearings, good order, decorum, and respect for the rights of parties, their lawyers or their notaries.
O.C. 1099-2015, s. 21.
22. Dress code. Every person present in the courtroom must be suitably dressed.
O.C. 1099-2015, s. 22.
23. Hearing times. Court hearings begin at 9:30 a.m. and 2:00 p.m., unless otherwise indicated by the judge presiding over the hearing or the chief judge.
O.C. 1099-2015, s. 23.
24. Calling of the roll. Parties, lawyers and notaries must be present and ready to proceed when the roll is called.
O.C. 1099-2015, s. 24.
25. Conduct during the hearing. Every person who addresses the court or a witness must, unless the judge permits otherwise, rise and remain standing.
O.C. 1099-2015, s. 25.
26. Support for a party who is not represented. Before the hearing, a party who is not represented must take the necessary steps to obtain information on the proper method and practice to assert his or her rights before the court.
O.C. 1099-2015, s. 26.
27. Persons with a disability needing assistance. Persons with a disability needing assistance must inform the clerk as soon as possible so that appropriate measures may be taken.
O.C. 1099-2015, s. 27.
28. Postponement and cancellation of a subpoena or summons. No case set for trial may be postponed solely by the consent of the parties or by reason of their absence. In proceedings for the recovery of a small claim, article 557 of the Code of Civil Procedure (chapter C-25.01) applies.
Except with permission from one of the above judges, any application for the postponement of a case set for trial must be presented in writing, with reasons, 10 days before the date set for the trial.
Prior notice of the application of 3 working days, excepting Saturdays, must be given to all the parties.
O.C. 1099-2015, s. 28.
29. Opening and adjournment of the hearing. The persons present at a hearing must rise when the judge enters the room and remain standing until the judge is seated.
At the opening of the hearing, the court bailiff or clerk says aloud, as the case may be, “Silence. Please rise. The Court of Québec, presided over by the Honourable Judge … is now in session” or “Silence. Please rise. The Court of Québec, presided over by the presiding justice of the peace … is now in session”.
O.C. 1099-2015, s. 29.
30. Swearing in. The clerk, in the presence of the judge, swears witnesses in by asking them to take an oath or make a solemn affirmation.
O.C. 1099-2015, s. 30.
31. Interpreter. A party relying on the services of an interpreter must notify the court office without delay.
O.C. 1099-2015, s. 31.
32. Technological devices. The use of personal technological devices is permitted in accordance with guidelines issued by the chief judge on the use of technology in courtrooms.
O.C. 1099-2015, s. 32.
33. Security in courtrooms. During hearings, the security of the persons present and responsibility for the persons for whom detention or confinement in an institution has been ordered are ensured by a special constable, according to the terms and conditions agreed upon with the Ministère de la Sécurité publique.
O.C. 1099-2015, s. 33.
SOUND RECORDINGS, STENOGRAPHIC NOTES AND MINUTES
34. Sound recording. The clerk is required to make a sound recording of the trial. When requested by the court, the clerk ensures the operation of any other technological communications device.
O.C. 1099-2015, s. 34.
35. Testimony outside court. Any testimony given outside court is recorded in a way that allows it to be stored and reproduced.
Stenographic notes may be filed in “4 in one” format, with an alphabetical index.
O.C. 1099-2015, s. 35.
36. Transcript or copy of sound recording. When a transcript of the evidence is required by the judge, the clerk must provide it within 30 days unless the judge decides otherwise.
O.C. 1099-2015, s. 36.
37. Minutes of hearing. The clerk draws up the minutes of the hearing using the form prescribed for that purpose, on which the clerk enters:
O.C. 1099-2015, s. 37.
38. Authorities. Any party may produce a book of authorities containing doctrine and case law. The relevant passages must be identified.
O.C. 1099-2015, s. 38.
39. List of authorities. In a given matter, a list of authorities for doctrine and case law may be established by a directive of the chief judge, or agreed on by the parties with the assent of the judge. These authorities are deemed to have been produced and the parties are exempted from reproducing them.
O.C. 1099-2015, s. 39.
40. Regulatory and legislative provisions. In civil cases, a represented party that invokes regulatory or legislative provisions other than those of the Civil Code of Québec, the Code of Civil Procedure (chapter C-25.01), the Constitution Act, 1982, Schedule B to the Canada Act 1982 (UK), (1982, c. 11), the Charter of Human Rights and Freedoms (chapter C-12) and the Consumer Protection Act (chapter P-40.1) must provide a copy for the judge and parties.
In criminal and penal cases, a represented party that invokes regulatory or legislative provisions other than those of the Constitution Act, 1982, Schedule B to the Canada Act 1982 (UK), (1982, c. 11), the Criminal Code (R.S.C. 1985, c. C-46), the Canada Evidence Act (R.S.C., 1985, c. C-5), the Controlled Drugs and Substances Act (S.C., 1996, c. 19), the Charter of Human Rights and Freedoms (chapter C-12), the Code of Penal Procedure (chapter C-25.1) and the Highway Safety Code (chapter C-24.2) must provide a copy for the judge and parties.
O.C. 1099-2015, s. 40.
41. Plan of Argument. The judge may require the parties to produce a Plan of Argument summarizing the arguments raised with references to the supporting evidence and authorities.
O.C. 1099-2015, s. 41.
42. Declaration of quarrelsomeness. The clerk must send to the Ministère de la Justice du Québec, for entry into the public register of persons found to be quarrelsome, a copy of any order prohibiting the person from introducing pleadings that have been filed in the court office, while respecting the confidentiality required by law, in particular in youth protection and adoption matters; the clerk then notifies the chief judge.
O.C. 1099-2015, s. 42.
43. Application for authorization to file an application. The application for authorization to file an application must be addressed to the chief judge or the judge designated by the chief judge and filed in the court office where the order originated, and the application may be decided on the face of the documents, without a hearing.
The chief judge or the judge designated by the chief judge may defer the application to the court, in which case the applicant must have the planned pleading served on the parties, giving 10 days’ notice of presentation.
O.C. 1099-2015, s. 43.
§ 1. — Record
44. Consultation of a record. A paper-based record or an exhibit filed with it may be consulted only in the presence of the clerk or a person designated by the clerk.
O.C. 1099-2015, s. 44.
45. Removal. A record or exhibit may be removed from the court office only at the request or with the authorization of the judge or the clerk. The clerk must require written proof of consent from the parties, which is then filed in the record.
O.C. 1099-2015, s. 45.
46. Court register. When a record is forwarded to the court or the judge, an updated excerpt from the court register is filed in it and all previous excerpts are destroyed.
O.C. 1099-2015, s. 46.
§ 2. — Applications presented in civil practice or to a judge acting in chambers
47. Content. A written application presented in civil practice or to a judge acting in chambers must indicate its nature and object and a reference to the legislative or regulatory provision on which it is based.
O.C. 1099-2015, s. 47.
§ 3. — Case management and pre-trial conference
48. Examination of the case protocol. The case protocol is examined and the case management conference is held by the court in accordance with the directives of the chief judge.
O.C. 1099-2015, s. 48.
49. Technological means. The court may, on its own initiative or at the written request of a party, hear an application using any appropriate technological means. The use of such technology is contingent on the quality of the equipment used and its availability. After examination, the judge communicates a decision to the parties.
O.C. 1099-2015, s. 49.
50. Examinations. The judge may authorize a pre-trial examination, an examination by affidavit or the examination of a witness outside the presence of the court using videoconference facilities or any other means of communication, if the means proposed appears to the judge to be reliable and proportionate to the circumstances of the case, taking into account the quality of the equipment used and its availability, and the possibility for the court of taking cognizance of and using the content of the examination. The judge must take into consideration, for the court, the technological environment for court business.
O.C. 1099-2015, s. 50.
51. Application to set a date by priority. Every application to have a date set for a case by priority must be in writing, give reasons, and be submitted to the coordinating judge, associate coordinating judge or a judge designated by one of the former for that purpose.
O.C. 1099-2015, s. 51.
§ 4. — Readiness for trial and setting down by default
52. Readiness for trial. After the filing of the joint declaration, the parties must immediately notify the court of any pleading or circumstances which could modify the status of the case.
O.C. 1099-2015, s. 52.
53. Setting down by default. A setting down by default after a failure by a party to answer a summons, attend a case management conference without valid reason or defend the application must indicate the nature of the case and the amount in dispute.
O.C. 1099-2015, s. 53.
§ 5. — Taking under advisement and judgment
54. Taking under advisement. Before submitting the record to the judge to take under advisement, the clerk ensures that it is complete. If the record is incomplete, the clerk must notify the lawyers or notaries or parties of the fact so that they may remedy the situation within the time set by the judge.
O.C. 1099-2015, s. 54.
55. Default judgment. Once evidence adduced pursuant to article 182 of the Code of Civil Procedure (chapter C-25.01) has been filed into the record, the clerk, if the special clerk does not have jurisdiction to render judgment and if the court is not sitting in the district, must forward the record to the judge who authorized the evidence or to any other judge designated by the chief judge.
O.C. 1099-2015, s. 55.
56. Signed judgment on a pleading. A judgment written out and signed on a pleading presented to the judge does not need to be written out and signed again on a separate sheet, and a certified true copy of it may be issued by the clerk.
O.C. 1099-2015, s. 56.
57. Incomplete trial or record. If the parties fail to complete the trial or the record within the time set by the judge when trying a case, whether contested or not, the judge may remove himself or herself from the case or render judgment on the basis of the record as constituted, or make any other order the judge considers appropriate, and notify the chief judge accordingly.
O.C. 1099-2015, s. 57.
PROVISIONS APPLICABLE TO CASES APPEALED TO THE COURT OF QUÉBEC AND HEARD BY THE ADMINISTRATIVE AND APPEAL DIVISION
58. Application. This Division applies to appeals made to the Court of Québec, except appeals made under the Act respecting the Régie du logement (chapter R-8.1).
O.C. 1099-2015, s. 58.
59. Case management. Within 60 days following the filing of the notice of appeal or the judgment granting leave to appeal, the associate coordinating judge responsible for the Administrative and Appeal Division, or the judge designated by the associate coordinating judge for that purpose, contacts the parties and, if necessary, summons them to a calling of the roll and, after hearing the representations of the parties or their lawyers:
O.C. 1099-2015, s. 59.
60. Special case management. When necessary by the nature, character or complexity of a proceeding, the associate coordinating judge responsible for the Administrative and Appeal Division may, on his or her initiative or on request, order special case management. Where applicable, that judge or a judge designated by such a judge for that purpose ensures the orderly progress of the proceeding.
O.C. 1099-2015, s. 60.
61. Briefs. If the Act authorizing the appeal contains no specific provisions, the filing of briefs must comply with the provisions of this Regulation.
The time limits for the filing of briefs are set out in a schedule submitted by the parties and approved by the associate coordinating judge responsible for the Administrative and Appeal Division or a judge designated by the associate coordinating judge for that purpose. In the absence of a schedule, briefs must be filed and notified by the appellant within 3 months of the notice of appeal, and within the following 2 months by the respondent. Any other party must file its brief within 3 months following notification of the appellant’s brief.
O.C. 1099-2015, s. 61.
62. Extension of and failure to comply with time limits. The associate coordinating judge responsible for the Administrative and Appeal Division or a judge designated by the associate coordinating judge for that purpose may extend the time limit for filing a brief if a request is made before the time limit expires.
O.C. 1099-2015, s. 62.
63. Content of brief. The appellant’s brief must include the appellant’s arguments and 3 schedules; the respondent’s brief must include the respondent’s arguments and, if necessary, one or more of the appellant’s schedules, with complementary information.
O.C. 1099-2015, s. 63.
64. Argument. Each argument must be divided into 5 parts:
— Part I (facts): the appellant must succinctly recite the facts. The respondent may comment and relate additional facts.
— Part II (issues in dispute): the appellant must concisely list the issues in dispute. The respondent may answer and state any other relevant issue.
— Part III (submissions): each party must develop its submissions, with specific reference to the content of the schedules.
— Part IV (conclusions): each party must state the precise conclusions it seeks.
— Part V (authorities): each party must prepare a list of authorities that includes a specific reference to the paragraph(s) at which they are cited.
O.C. 1099-2015, s. 64.
65. Joint statement. The joint statement, if any, must be reproduced by the appellant at the beginning of Schedule III, referred to in section 67 of this Regulation.
O.C. 1099-2015, s. 65.
66. Number of pages. The first 4 parts of the argument cannot exceed 30 pages.
O.C. 1099-2015, s. 66.
67. Schedules. The appellant’s brief must consist of 3 schedules, reproducing:
— in Schedule I: the judgment or decision appealed from, including reasons and, if applicable, the previous judgment or decision submitted for judicial review or appealed to the Court of Appeal, with the minutes of the trial on the merits in first instance;
— in Schedule II:
(c) all applicable statutory provisions, other than those of the Civil Code and the Code of Civil Procedure.
— in Schedule III: all and only those exhibits and depositions necessary for the Court of Québec to decide the issues in dispute (article 372, first paragraph, of the Code of Civil Procedure).
O.C. 1099-2015, s. 67.
68. Excerpts. Schedule III may be produced by technological means, in which case only the excerpts to which the arguments refer are produced as a paper version.
O.C. 1099-2015, s. 68.
69. Final requirements. On the last page of the brief, its author must (article 99, third paragraph, Code of Civil Procedure (chapter C-25.01)):
O.C. 1099-2015, s. 69.
70. Incidental appeal. The content of a brief for an incidental appeal is the same as that of a brief for a principal appeal, excluding that which has already been produced in the latter.
The argument of the incidental appellant must be divided into 2 parts: the first, a response to the principal appellant and the second, the submissions of the incidental appellant.
O.C. 1099-2015, s. 70.
71. Format. The following rules apply to the format of a brief:
(3) Table of contents: The first volume of the brief contains a general table of contents at the front, and each subsequent volume (and a volume prepared electronically) contains a table of its contents;
The 4 pages contain a maximum of 25 lines numbered on the left hand side of the page and are in vertical sequence. Each full page has only one title, corresponding to the commencement of the text.
O.C. 1099-2015, s. 71.
72. Copies and notification. Seven paper versions of each brief must be produced at the court office, along with an electronic copy, if available.
The parties are notified (article 373, Code of Civil Procedure (chapter C-25.01)) by the delivery to them of 2 copies. The proof of notification within the time limit must be produced at the court office within 2 working days.
O.C. 1099-2015, s. 72.
73. Non-compliance. If a brief does not comply with the foregoing requirements, the clerk, following the instructions of the judge, advises its author of the elements requiring correction and sets a time limit for filing a corrected brief; the clerk advises the other parties accordingly.
74. Time limit for incidental appeal. If the principal appeal ends prematurely, the incidental appellant has 3 months to produce a brief.
O.C. 1099-2015, s. 74.
75. Content of memorandum. The argument consists of 10 pages. Its author must attach all documents necessary for the adjudication of the appeal, such as the decision or judgment appealed from, the pleadings, the exhibits and the excerpts from depositions.
O.C. 1099-2015, s. 75.
76. Number of copies of the memorandum. Five copies of the memorandum must be filed (articles 370 and 374 of the Code of Civil Procedure (chapter C-25.01)).
O.C. 1099-2015, s. 76.
77. Format. The memorandum must include a title page and a table of contents and be paginated consecutively.
O.C. 1099-2015, s. 77.
78. Authorities. The book of authorities must be notified to all the other parties and be filed at the court office of the Court of Québec, in duplicate, at least 30 days before the date set for hearing the appeal or, in case of an application, at least one working day before the hearing.
O.C. 1099-2015, s. 78.
79. Hearing transcript. When a transcript of the hearing in first instance is not provided by the administrative organization whose decision is appealed, the parties are responsible for providing excerpts from the stenographic notes that are relevant to the dispute.
O.C. 1099-2015, s. 79.
80. Respondent. Except if a statute grants specific standing to the administrative body whose decision is appealed, it is designated in the pleadings as the respondent.
O.C. 1099-2015, s. 80.
81. Copy for administrative body or administrative tribunal. When leave to appeal is granted or a final judgment is rendered, the court clerk sends a copy, without delay, to the respondent administrative body or administrative tribunal and to the parties and their lawyers.
O.C. 1099-2015, s. 81.
82. Access to the record. The records of cases appealed to and heard by the Administrative and Appeal Division that contain exhibits subject to a confidentiality order must be specifically labelled. The parties must notify the court office of the order made by the court of first instance whose decision is appealed to the Court of Québec.
O.C. 1099-2015, s. 82.
83. Setting down for trial following leave to appeal. When a judgment granting leave to appeal also sets the appeal down for trial, the appellant must pay the applicable judicial fees to regularize the setting down for trial.
O.C. 1099-2015, s. 83.
84. Placing on the roll. Under the authority of the coordinating judge or associate coordinating judge, the clerk places cases set down for trial on a special roll.
O.C. 1099-2015, s. 84.
85. Provisions applicable. The provisions applicable to the Civil Division apply to this Division, adapted as required.
O.C. 1099-2015, s. 85.
PROVISIONS APPLICABLE TO APPEALS FROM DECISIONS OF THE RÉGIE DU LOGEMENT
86. Appeals from decisions of the Régie du logement. This Division applies to appeals under sections 91 to 107 of the Act respecting the Régie du logement (chapter R-8.1).
O.C. 1099-2015, s. 86.
87. Service or notification. Applications for leave to appeal are served. All other pleadings relating to the appeal are notified in the manner provided for in articles 109 to 140 of the Code of Civil Procedure (chapter C-25.01).
O.C. 1099-2015, s. 87.
88. Content of the application for leave to appeal. In accordance with section 92 of the Act respecting the Régie du logement (chapter R-8.1), the application for leave to appeal must set out the conclusions sought and a summary of the arguments the applicant intends to submit.
O.C. 1099-2015, s. 88.
89. Judgment granting leave to appeal. The clerk must send to the Régie du logement and to the parties and their lawyers, without delay, a copy of the judgment granting leave to appeal. The Régie must, within 15 days of receiving the judgment, send to the court office a certified copy of the record in its possession.
O.C. 1099-2015, s. 89.
90. Setting down for trial following leave to appeal. When a judgment granting leave to appeal also sets the appeal down for trial, the appellant must pay the applicable judicial fees to regularize the setting down for trial.
O.C. 1099-2015, s. 90.
91. Placing on the roll. Under the authority of the coordinating judge or associate coordinating judge, the clerk places cases set down for trial on a special roll.
O.C. 1099-2015, s. 91.
92. Appeal judgment. As soon as the judgment is filed at the court office, the clerk issues a copy to each party and to the Régie du logement.
O.C. 1099-2015, s. 92.
93. Provisions applicable. The provisions applicable to the Civil Division apply to this Division, adapted as required.
O.C. 1099-2015, s. 93.
PROVISIONS APPLICABLE TO THE CRIMINAL AND PENAL DIVISION
§ 1. — Rules of practice
94. Matters subject to rules of practice. The chief judge may establish rules of practice on, among others, the following matters: judicial authorizations, sealed materials, appearances by videoconference, joint hearings, and motions under the Canadian Charter of Rights and Freedoms, Part I of the Constitution Act, 1982, Schedule B to the Canada Act 1982 (UK), (1982, c. 11).
O.C. 1099-2015, s. 94.
§ 2. — Consultation and removal of a file or exhibit
95. Consultation of a file. A file or exhibit may be consulted only in the presence of the clerk or a person designated by the clerk.
O.C. 1099-2015, s. 95.
96. Removal. A file may be removed from the court office only on the request or authorization of a judge.
O.C. 1099-2015, s. 96.
§ 3. — Rolls and hearings
97. Preparation of the roll. The preparation of the roll and the distribution of files based on their nature and number shall be governed by the rules of practice established by the chief judge.
O.C. 1099-2015, s. 97.
98. Content of the roll in the courtroom. The roll states the name of the presiding judge; the file number; the number of times the file has appeared on the roll since the file was opened; the date of the last appearance on the roll; the number of charges; the names of the parties and their lawyers (and, where applicable, whether the accused is self-represented); whether the presence of the accused is required; whether the accused is in custody; whether there is a designation of a lawyer in the file; the nature of the hearing; the number of the statement of offence, if any; the date, duration and place of the hearing; and whether there are any victim impact statements to be presented.
O.C. 1099-2015, s. 98.
99. Access to the roll. The clerk makes the official version of the roll for each courtroom accessible at the place provided for that purpose in each courthouse.
O.C. 1099-2015, s. 99.
100. Availability of copies of the roll. On the day before a hearing the clerk makes copies of the roll available to the parties and gives a copy to the judge who will preside at the hearing.
O.C. 1099-2015, s. 100.
101. Addition of a file to the roll. The clerk may not add a case to the roll for the same day without authorization from the coordinating judge, the associate coordinating judge or a judge.
O.C. 1099-2015, s. 101.
102. Transfer of a file. At the hearing a party who requests the transfer of a file to another judge must demonstrate to the court that the other judge has agreed to be seized of it.
O.C. 1099-2015, s. 102.
§ 4. — Motions
103. Motions. Every motion shall set out the facts on which it is based, accompanied by an affidavit from the applicant attesting to those facts, and by a notice of presentation.
O.C. 1099-2015, s. 103.
104. Service. A motion shall be served on the opposing party or the lawyer for that party when so required, and on the coordinating judge or associate coordinating judge, with a notice of presentation of at least 10 days, unless otherwise decided by the judge.
Any motion under the Canadian Charter of Rights and Freedoms, Part I of the Constitution Act, 1982, Schedule B to the Canada Act 1982 (UK), (1982, c. 11) must be served within at least 30 days.
O.C. 1099-2015, s. 104.
105. Time limit for filing a motion. A judge may refuse inscription on a roll of any motion that has not been filed with the court office one clear juridical day before the date scheduled for its presentation.
O.C. 1099-2015, s. 105.
106. Service on lawyer. Service of a motion on a lawyer shall be made at the lawyer’s office.
O.C. 1099-2015, s. 106.
§ 5. — Appearance and withdrawal of a lawyer
107. Representation of lawyer by a colleague. The lawyer of record may be represented by an associate or by another lawyer designated for that purpose.
O.C. 1099-2015, s. 107.
108. Presence of lawyer. A lawyer whose client fails to appear in the courtroom when his or her name is called shall nonetheless appear before the court.
O.C. 1099-2015, s. 108.
109. Removal of lawyer. A lawyer who has appeared for an accused may not withdraw from the record without permission from the judge upon presentation of a motion for that purpose; the motion must be served on the accused and on the opposing party unless the lawyer is excused from such service by the judge seized of the motion.
O.C. 1099-2015, s. 109.
§ 6. — Filing of a private information
110. Filing of a private information. A person who wishes to file a private information must proceed to the court office. The court office staff explains to the person the procedure to be followed and provides the person with a list of documents required to support the information, as well as the form entitled “Private Criminal Prosecution Case Summary Form”.
O.C. 1099-2015, s. 110.
111. Forwarding of information. Once the information has been completed, the clerk refers it to the coordinating judge or associate coordinating judge, as the case may be, who designates where applicable a judge to hear the referral in accordance with section 507.1 of the Criminal Code (R.S.C. 1985, c. C-46).
O.C. 1099-2015, s. 111.
112. Referral. The referral is held ex parte and in camera. The evidence presented and the judgment rendered may only be transcribed with the authorization of the judge.
O.C. 1099-2015, s. 112.
§ 7. — Case management conference, preliminary inquiry, pre-hearing conference and facilitation conference
113. Case management conference. A judge may hold a case management conference in the presence of the accused and the lawyer of record to specify the issues genuinely in dispute and identify appropriate means to simplify the proceeding and reduce the duration of the hearing.
O.C. 1099-2015, s. 113.
114. Preliminary inquiry and preparatory hearing. A party that wishes a preliminary inquiry to be held must complete, to the judge’s satisfaction and before a hearing date is set, the form provided by the rules of practice established by the chief judge.
O.C. 1099-2015, s. 114.
115. Pre-hearing conference. A pre-hearing conference under section 625.1 of the Criminal Code (R.S.C. 1985, c. C-46) shall be held on the date and at the time and place set by the judge.
The chief judge may establish rules of practice concerning pre-hearing conferences.
O.C. 1099-2015, s. 115.
116. Facilitation conference. A judge may hold a facilitation conference with the lawyers for the parties to find a partial or final resolution of the file.
O.C. 1099-2015, s. 116.
117. Designation of a judge responsible for case management. A motion under section 551.1 of the Criminal Code (R.S.C. 1985, c. C-46) is made using the form provided in the rules of practice established by the chief judge.
O.C. 1099-2015, s. 117.
118. Applicable provisions. The provisions of Division I of this Chapter apply, adapted as required, to the matters provided for in the Code of Penal Procedure (chapter C-25.1).
O.C. 1099-2015, s. 118.
119. Time limit for filing. Notwithstanding section 104 of this Regulation, the prior notice, written application and affidavit mentioned in article 32 of the Code of Penal Procedure (chapter C-25.1) must be filed at least one clear day before the date scheduled for their presentation.
O.C. 1099-2015, s. 119.
IN YOUTH PROTECTION MATTERS
§ 1. — Consultation and removal of a record or exhibit
120. Consultation of a record. A person entitled by law may, after the clerk has verified the person’s entitlement and identity, consult a record or obtain a copy of all or part of the record. The record may be consulted only in the presence of the clerk or a person designated by the clerk.
O.C. 1099-2015, s. 120.
121. Removal. No record may be removed from the court office, except for an appeal or a judicial review under the Code of Civil Procedure (chapter C-25.01), or at the request or with the authorization of a judge.
O.C. 1099-2015, s. 121.
§ 2. — Records, pleadings and exhibits
122. Opening of record. The clerk opens a record for each case brought before the court, and all pleadings filed in the record must bear the full record number.
O.C. 1099-2015, s. 122.
123. Court register. When a record is sent to the court or to the judge, an updated extract from the court register is placed in the record and inserted on the reverse side of the cover.
O.C. 1099-2015, s. 123.
124. Name and date of birth. The name and date of birth of the child must be inscribed legibly on each record.
O.C. 1099-2015, s. 124.
125. Exhibits. In addition to the rules set out in section 13 of this Regulation, the exhibits produced must bear the record number and a code letter specific to each party, be numbered consecutively, and be accompanied by a list.
O.C. 1099-2015, s. 125.
126. Establishment of a child’s identity, date of birth and filiation. A child’s identity, date of birth and filiation must be established no later than at the beginning of the hearing on the merits of an application for protection, or any other time authorized by the judge. The information is established using a birth certificate, unless the judge decides otherwise.
O.C. 1099-2015, s. 126.
127. Written application and accessory application. All applications must be made in writing unless an exemption is granted by the court.
O.C. 1099-2015, s. 127.
128. Knowledge of a judgment, order, promise or agreement concerning the child. The applicant must state if the child is subject to an agreement on voluntary measures between the parties or with the director of youth protection, or to an application, action or judgment and, where applicable, produce a copy of the agreement, pleadings or judgment.
O.C. 1099-2015, s. 128.
129. Authorized applicant. The pleading must indicate if the applicant is authorized by the director of youth protection to act with respect to the child’s situation, in accordance with the Youth Protection Act (chapter P-34.1).
O.C. 1099-2015, s. 129.
130. Analyses, reports, studies and expert reports. All analyses, reports, studies and expert reports must be concise and relevant to the case.
O.C. 1099-2015, s. 130.
131. Joint inquiry. Where the judge is seized of the situation of more than one child from the same family, or where the parties are proceeding by way of a joint inquiry, the report on the assessment of the child’s social situation filed in respect of each child must indicate the passages specific to that child using shaded text.
O.C. 1099-2015, s. 131.
132. Written statement by witness. Every report filed under article 292 of the Code of Civil Procedure (chapter C-25.01) must be accompanied by a notice setting out with precision the relevant points that the person filing the report wishes to prove and a reference to the passages concerned.
O.C. 1099-2015, s. 132.
133. Extracts from reports by other authors. The study of the child’s social situation by the director of youth protection may contain extracts from reports by other authors provided the whole of such reports are made available to the parties on request.
O.C. 1099-2015, s. 133.
134. Application for an exemption. An application for an exemption under section 84.2 of the Youth Protection Act (chapter P-34.1) must be made in writing and give reasons.
O.C. 1099-2015, s. 134.
135. Handwritten document. Every handwritten document must be legible or accompanied by a legible transcript.
O.C. 1099-2015, s. 135.
136. Notice of appeal and decision rendered on appeal. A copy of a notice of appeal or of a decision rendered on appeal from a judgment by the court must, as soon as it is received, be forwarded by the clerk to the judge who rendered the judgment in first instance.
O.C. 1099-2015, s. 136.
137. Separate rolls. Separate rolls for the hearing of cases in matters of child protection and adoption must be prepared by the clerk.
O.C. 1099-2015, s. 137.
138. Adjournment by the clerk. When the judge is absent or unable to act, the clerk may adjourn any hearing for a set period that may not exceed the next session.
O.C. 1099-2015, s. 138.
§ 4. — Taking under advisement and judgment
139. Advisement. Before submitting a record to the judge for purposes of advisement, the clerk ensures that it is complete. If the record is incomplete, the clerk notifies the parties’ lawyers of this fact so that they may complete it within the time limit set by the court.
O.C. 1099-2015, s. 139.
140. Order involving disclosure to a third party. When the execution of an order involves disclosure to a third party, the disclosure is made separately by the court and forwarded by the clerk in the form of an extract prepared by the judge.
O.C. 1099-2015, s. 140.
§ 5. — Representation by a lawyer
141. Consultation of a record by a lawyer. A lawyer who wishes to consult a record and who has not filed a document confirming his or her mandate must present to the clerk written authorization from the person or organization referred to in section 96 of the Youth Protection Act (chapter P-34.1).
O.C. 1099-2015, s. 141.
§ 6. — Destruction of records
142. Access to a record that is to be destroyed. Access to a record that is to be destroyed under the Youth Protection Act (chapter P-34.1) is prohibited from the time when the child reaches the age of 18, except if the time limit for appeal has not expired.
O.C. 1099-2015, s. 142.
143. Destruction of the entry in the alphabetical index and register and of sound recordings. When the destruction of a record is provided for under the Youth Protection Act (chapter P-34.1), the entry in the alphabetical index and court register, the sound recording, any transcript of the recording, the stenographic notes and all the related information must be destroyed at the same time as the record.
O.C. 1099-2015, s. 143.
144. Time limit for destruction. Records referred to in section 96 of the Youth Protection Act (chapter P-34.1) must, within 3 months of the date on which access to the records was prohibited, be transported to an appropriate place for incineration or shredding by 2 persons designated in writing by the clerk for that purpose.
O.C. 1099-2015, s. 144.
145. Destruction procedure. The records must be incinerated or shredded in the presence of the 2 persons and the clerk, who draws up a report of the event.
O.C. 1099-2015, s. 145.
146. Destruction report. The report of the destruction of the records must contain: the numbers or serial numbers of the records destroyed and the date, the place and the means used to destroy the records.
O.C. 1099-2015, s. 146.
§ 7. — Change of district
147. Change of district. The clerk of the court before which an application is brought in accordance with the second paragraph of section 95.1 of the Youth Protection Act (chapter P-34.1) contacts the clerk of the district where it was originally brought in order to obtain a copy of the record.
O.C. 1099-2015, s. 147.
148. General provision. Sections 121 to 123, 125 to 128, 130, 133, 134, 137 to 140 of this Regulation, adapted as required, govern matters of adoption.
O.C. 1099-2015, s. 148.
149. Establishment of a child’s identity, date of birth and filiation. The birth certificate required must have been issued less than one year before it is filed.
O.C. 1099-2015, s. 149.
150. Conservation of certain applications in the same record. Applications for an order of placement, for the revocation of an order of placement, and for adoption with respect to the same child, as well as any related pleadings, are kept in the same record.
O.C. 1099-2015, s. 150.
151. Name on record. The given name and name proposed for the child must be entered on each record, along with the child’s original given name and name between parentheses if they are different.
O.C. 1099-2015, s. 151.
152. Conservation and withdrawal of exhibits. In accordance with the directive issued by the chief judge pursuant to article 108 of the Code of Civil Procedure (chapter C-25.01), exhibits are kept in the record beyond the one-year time limit. When a party wishes to withdraw an exhibit it has filed, the clerk returns the exhibit to the party and keeps a certified copy in the record.
O.C. 1099-2015, s. 152.
153. Copy of judgment or certificate of attestation. Except if the court authorizes the parties to receive a copy of a judgment to be rendered, the clerk forwards to the parties a certificate attesting to any judgment judicially declaring a child eligible for adoption and to any order of placement or adoption judgment.
O.C. 1099-2015, s. 153.
154. Foreign legislative and regulatory provisions. A party that invokes a foreign statute or regulation must provide a copy for the judge and the parties, and underline the relevant passages.
O.C. 1099-2015, s. 154.
IN MATTERS OF YOUTH CRIMINAL JUSTICE
155. General provision. Sections 94 to 96, 98, 100 to 102, and 104 to 117 of this Regulation, adapted as required, apply.
O.C. 1099-2015, s. 155.
156. Opening of record. The clerk opens a record for each information laid against a young person, and all pleadings filed in the record must bear the full record number.
O.C. 1099-2015, s. 156.
157. Exhibits. In addition to the rules set out in section 13 of this Regulation, the exhibits filed must bear the record number and a description of their nature. They must be identified using a code letter specific to each party, be numbered consecutively, and be accompanied by an inventory.
The code letters are preceded by “VD-” for a voir dire, “EML-” for a release hearing and “EP-” for a preliminary inquiry.
O.C. 1099-2015, s. 157.
158. Separate roll. A separate roll for the hearing of cases in criminal and penal matters must be drawn up by the clerk. The clerk keeps the roll for each courtroom at the court office.
O.C. 1099-2015, s. 158.
§ 4. — Appearance
159. Appearance. A lawyer appearing for a young person may do so at the hearing or by way of a written designation.
O.C. 1099-2015, s. 159.
§ 5. — Applications
160. Written application. An application based on section 54(10) of the Youth Criminal Justice Act (S.C. 2002, c. 1) is made by way of a notice of inscription on the roll containing a brief summary of the nature of the application. The notice must be forwarded to the other party, unless it has waived notice, 2 clear days before it is presented.
An application for review based on section 59 or 94 of the Youth Criminal Justice Act must be in writing and give the reasons on which it is based, as well as the conclusions sought.
The court may, however, on grounds it considers justified, authorize a verbal application for a review on the basis of section 59 of the Youth Criminal Justice Act if the notice required by that section is sent within the required time or if the recipients have waived notice.
O.C. 1099-2015, s. 160.
161. Time limit for service. When no time limit is set by law, every application must be served with notice of presentation of at least 5 clear days, unless an exemption is granted by the judge.
O.C. 1099-2015, s. 161.
162. Application concerning completion of a sentence. Except in the case of an application made under section 54(10) of the Youth Criminal Justice Act (S.C. 2002, c. 1), every application made in connection with the completion of a sentence is submitted to the judge who imposed the sentence, except if the judge is absent or unable to act.
O.C. 1099-2015, s. 162.
163. Application concerning custodial sentence. In every application under section 94, 95, 98, 103, 104 or 109 of the Youth Criminal Justice Act (S.C. 2002, c. 1) concerning a young person in custody after receiving custodial sentences in more than one judicial district, the pleading must list all the sentences covered by the application.
O.C. 1099-2015, s. 163.
§ 6. — Preparatory hearing and pre-hearing conference
164. Preparatory hearing and pre-hearing conference. A preparatory hearing under section 536.4 of the Criminal Code (R.S.C. 1985, c. C-46) or a pre-hearing conference under section 625.1 of that Code is held on the date and at the time and place set by the judge.
O.C. 1099-2015, s. 164.
§ 7. — Reports
165. Reports. Unless an exemption is granted by the judge, the reports required under the Youth Criminal Justice Act (S.C. 2002, c. 1) must be filed in the court record at least 5 days before the hearing.
O.C. 1099-2015, s. 165.
IN MATTERS OF CUSTODY, EMANCIPATION, PARENTAL AUTHORITY AND TUTORSHIP
166. General provision. Sections 125 to 128, 130, 137 to 140 of this Regulation, adapted as required, apply to the matters covered by this Division.
O.C. 1099-2015, s. 166.
167. Allegations concerning a current proceeding. When the court is seized of an application in a matter of adoption or youth protection, a party applying for custody, emancipation, the exercise of an attribute of parental authority or tutorship of the child concerned must, in its allegations, mention any current proceedings.
O.C. 1099-2015, s. 167.
168. Separate case. An application based on the third paragraph of article 37 of the Code of Civil Procedure (chapter C-25.01) must be made in a separate case from the youth protection case or adoption case concerning the child notwithstanding the court’s decision to proceed by way of a joint inquiry.
O.C. 1099-2015, s. 168.
169. This Regulation replaces the Regulation of the Court of Québec (chapter C-25, r. 4).
O.C. 1099-2015, s. 169.
(1) The indexes and registers referred to in the second paragraph of section 6 of this Regulation must contain the following information and documents:
i. an alphabetical index containing:
ii. a court register containing:
iii. a register of consultation of the records relating to the Youth Protection Act (chapter P-34.1) indicating, for each consultation:
iv. the information required under subparagraphs i and ii must be inscribed on the cover of the record consulted.
i. an alphabetical index under the original name and a second alphabetical index under the proposed given name and name of the person who is the subject of a proceeding, containing:
iii. a register of judgments containing:
O.C. 1099-2015, Sch. I.
O.C. 1099-2015, 2015 G.O. 2, 3347