Source: https://www.ecode360.com/12914714
Timestamp: 2019-11-15 20:59:32
Document Index: 159872701

Matched Legal Cases: ['§ 23', '§ 23', '§ 23', '§ 23', '§ 23', '§ 23', '§ 23']

Town of Tuxedo, NY Records Management Program
§ 23-1 Establishment: Records Management Officer.
§ 23-2 Powers and duties of Records Management Officer.
§ 23-3 Records Advisory Board.
§ 23-4 Custody of records.
§ 23-5 Replevin.
§ 23-6 Disposal of records.
§ 23-7 Definitions.
Chapter 23 Records Management Program
[HISTORY: Adopted by the Town Board of the Town of Tuxedo 11-9-1988 as L.L. No. 7-1988. Amendments noted where applicable.]
Public access to records — See Ch. 75.
There shall be a Records Management Program established under the aegis of the Office of the Town Clerk and headed by a Records Management Officer (RMO). The officer will be responsible for administering the noncurrent and archival public records and storage areas for the Town of Tuxedo in accordance with local, state and federal laws and guidelines.
The officer shall have all the necessary powers to carry out the efficient administration, determination of value, use, preservation, storage and disposition of the noncurrent and archival public records kept, filed or received by the offices and departments of the Town of Tuxedo.
The Records Management Officer shall establish guidelines for proper records management in any department or agency of the Town of Tuxedo in accordance with local, state and federal laws and guidelines.
The Records Management Officer shall report annually to the chief executive official and the governing body on the powers and duties herein mentioned, including but not limited to the cost-benefit ratio or programs effectuated by the department.
The officer shall operate a Records Management Center for the storage, processing and servicing of all noncurrent and archival records for all Town of Tuxedo departments and agencies.
The officer shall establish a Town of Tuxedo Archives and perform the following functions:
Advise and assist Town of Tuxedo departments in reviewing and selecting material to be transferred to the Town of Tuxedo Archives for preservation.
Provide information services to other Town of Tuxedo offices.
Collect archival materials which are not official Town of Tuxedo records but which have associational value to the Town of Tuxedo or a close relationship to the existing archival collection. Such collecting shall be subject to archive space, staff and cost limitations, and to the potential endangerment of such materials if they are not collected by the Archives.
There shall be a Records Advisory Board designated to work closely with and provide advice to the Records Management Officer. The Board shall consist of the members of the Town Board. The Board shall meet periodically and shall have the following duties:
A Town of Tuxedo department is the legal custodian of its records and shall retain custody of records deposited in the Records Center. Records transferred to or acquired by the Archives shall be under the custody and control of the Archives rather than the department which created or held them immediately prior to being transferred to the Archives.
No records shall be destroyed or otherwise disposed of by a department of the Town of Tuxedo unless approval has been obtained from the Records Management Officer. No records shall be destroyed or otherwise disposed of by the Records Management Officer without the express written consent of the department head having authority.
Any documents, books, papers, photographs, sound recordings, microforms or any other materials, regardless of physical form or characteristics, made or received pursuant to law or ordinance or in connection with the transaction of official Town of Tuxedo business.
An establishment maintained by the Town of Tuxedo primarily for the storage, servicing, security and processing of records which must be preserved for varying periods of time and need not be retained in office equipment or space.
The removal by the Town of Tuxedo in accordance with approved records control schedules of records no longer necessary for the conduct of business by such agency through removal methods which may include:
The transfer of records to the Record Center or Archives for temporary storage of inactive records and permanent storage of records determined to have historical or other sufficient value warranting continued reservation; and
The transfer of records from one Town of Tuxedo agency to any other Town of Tuxedo agency.
Making information in records available to any Town of Tuxedo agency for official use or to the public.