Source: http://business.flydenver.com/bizops/QA.asp?contractid=5053
Timestamp: 2019-10-23 10:49:04
Document Index: 537612168

Matched Legal Cases: ['art 1', 'art 2', 'art 3', 'art 5', 'art 10', 'art 1', 'art 2', 'art 3', 'art 5', 'art 10']

PROJECT: B West Expansion Food and Beverage Marketplace
NUMBER: 201951175-00
Current as of: 10/23/2019
Question Number 1: What kitchen equipment, if any, may be located within the Concourse level and subcore, and outside of the sterile area designated for BOH and Storage. Is Venting allowed on the Concourse level?
Answer: DEN's intent is to minimize cooking on the concourse level. There is absolutely no venting allowed on the concourse level. Heating elements such as steam tables and heat lamps are acceptable on the concourse level. DEN will work with the successful proposer to further define acceptable heating options for the concourse level. No operations or activities that generate odors, steam, smoke, or grease are allowed on the concourse level.
Question Number 2: Is it permitted to install non-vented cooking equipment (i.e. turbo chefs) on the Concourse level to reheat food that was prepared on the lower level?
Question Number 3: Will CAD files for all spaces be made available?
Question Number 4: Is the awarded tenant responsible for building the dumbwaiter mechanism and the mechanics that support it?
Answer: Yes, the awarded tenant will be responsible for building the dumbwaiter mechanism and the mechanics that support it.
Question Number 5: Are railings required around all bars/bar seating?
Answer: Liquor control will be the responsibility of the successful proposer. Typically this is done by the use of handrails and signage. The railings, if proposed in the design process, will need to be reviewed and approved by the DEN Design Review Committee, Denver Fire Department, and Denver Building Department.
Question Number 6: Is it permissible to provide three separate food concepts under one brand umbrella or must Proposers provide three separate concepts for each LOD?
Answer: Proposers are required to submit two or three separate food concepts and may brand those and the overall marketplace however they see fit.
Question Number 7: Note of discrepancy: In Part A Introduction/Location, it states, “DEN expects Concessionaire to maximize space on the concourse level to serve and seat customers and use (to) the ramp level space as much as possible for cooking and back of house functions.” There is a discrepancy with this statement and another regarding the same topic in the “Kitchen, Prep, and Back of House Space” description listed in the Key Business Terms in the Scope of Work section which states, “City intends for Concessionaire to maximize space on the concourse level to serve passengers and no cooking will be allowed on the concourse level.”
Question Number 8: Can proposals include “alternative concepts” that may be substituted for the primary concept proposed for the City to choose between?
Answer: Proposers are limited to submitting the required number of concepts and may not propose alternative concepts.
Question Number 9: From a design perspective for each Marketplace opportunity, is it the City’s intent for 2-3 concepts/brands to stand as their own with no overall visual connectivity, or are they seeking 2-3 concepts/brands within the space that speak to each other? If the latter, is it desired that the Marketplace be branded with a marquee name of its own, or simply showcase the 2-3 concept/brand names?
Question Number 10: What gates are Frontier slated to occupy on Concourse A once the A-West expansion is complete in 2021?
Question Number 11: What gates are Southwest slated to occupy on Concourse C once the C-East expansion is complete in 2021?
Question Number 12: Will there be any other significant airline concourse shifts by 2021/2022 when the new gates open (i.e. will Southwest or other airlines give up gates they currently occupy and if so, what airline will backfill)?
Question Number 13: What year is it forecasted that even more gates will be needed? 2025? And is the expected future plan to expand further East on one, two, or three of the existing concourses (and if so which), or perhaps build a Concourse D?
Answer: We do not have information on future construction projects at this time.
Question Number 14: Can headers within tabbed a section (i.e. “Overall Description”, “Concept Fit”, “Concept Background”, etc. within the Conception Description, Menu/Product, and Pricing section) be larger than 12 point? (12 point New Times Roman will be used for the text under each header in a section.)
Answer: Only the headers within a tabbed section (i.e. “Overall Description”, “Concept Fit”, “Concept Background”, etc. within the Conception Description, Menu/Product, and Pricing section) can be larger than 12 point.
Question Number 15: Can headers, as identified above, be a different font than New Times Roman?
Answer: No, all font type must be Times New Roman.
Question Number 16: Can renderings, floor plans and/or electronic material boards be 11”x17”?
Question Number 17: How would the City like the cashier’s check to be presented? Where should it be placed in the printed binder if preferred to be included there?
Question Number 18: Page 58 of the F&B pdf, Section 3: Concept Description, Menu/Product, and Pricing has a maximum of 10 pages allocated. Considering the font restriction of 12 pt Times New Roman and the number of concepts per package, would the airport consider allowing 8 pages per concept for retail proposals?
Question Number 19: The design section of the proposal has a page limit of 5. Would the airport consider allowing 5 pages per concept? This would allow for 1 finishes page, 1 floor plan, 2 renderings, and 1 page allocated to the required narrative information for each concept. Considering that there are 2-3 concepts per package, this would allow for each concept’s design to be represented.
Question Number 20: I was inquiring as to whether I could partner with an existing store in the Denver airport to sell my product there without participating in the concession RFP process? In other words, is the concession RFP process only required if I want to open my own store in the airport? Your FAQ says, in order to have my product sold by a current concessionare, I would simply contact those individuals directly? https://business.flydenver.com/bizops/documents/faqs.pdf
Question Number 21: Both concourse levels and apron levels may require additional electrical service to operate equipment platforms; please confirm this would be obtainable and if the Airport has the ability to bring the additional utilities to the space. If this is indeed possible, please confirm which party will be responsible for the additional costs of the upgrade.
Answer: DEN would need to evaluate specific requirements for additional utilities and determine if it was feasible. Should it be feasible, the Concessionaire would be responsible for upgrade costs.
Question Number 22: With regards to page limits, is one page equal to a single side of content or double-sided?
Question Number 23: Please consider extending the submittal date. Additional time is needed to prepare conceptual drawings for the RFP Response.
Answer: See Addenda #1 that will be posted the week of 10/18/19.
Question Number 24: Due to increased construction cost estimates, please consider extending the base lease term 5 years.
Answer: DEN believes that the lease terms are appropriate for the opportunities.
Question Number 25: What are the shell finishes: floor, column surrounds, ceiling, exposed walls within two story space, window/storefront mullion finishes, etc.?
Answer: Floor is left unfinished as described in the Scope of Work. Column surrounds are a patterned stainless steel. Ceiling is predominantly white perforated acoustic metal panels. Any exposed walls will be taped and floated gypsum board ready for Concessionaire finishes. Curtainwall framing is anodized aluminum.
Question Number 26: Would the airport consider allowing 10 pages per concept rather than total? Each concept has a two to three page menu so it is extremely difficult to answer the RFP questions with the required detail and provide a menu for each concept that is compliant and covers the RFP categories in the 10 page limit.
Answer: See Addenda #1. DEN will allow menus to be attached separately, up to 2 pages per concept. However, we will not be changing the page requirements for any section of the RFP.
Question Number 27: Would the airport consider allowing 5 design pages per concept rather than 5 in total? Or at least an additional design page for each concept in the package so that a unique rendering and floor plan can be shown for each. Based on the current limitation there is not room for 1 rendering and 1 floor plan for each concept as an individual 11 x 17. If the renderings share a sheet the detail of the proposed design would be very small.
Answer: See Addenda #1. We will not be changing the page requirements for any section of the RFP. However, DEN will allow the floorplan to be printable on 11" x 17" paper. All other pages must be printable on 8 1/2" x 11" paper.
Question Number 28: For the Loading Dock spaces shown on all apron floorplans, is the Concessions Tenant responsible to build out/finish spaces?
Answer: No, the loading dock spaces are common areas for all tenants in the area and will be built out and finished by DEN.
Question Number 29: For the Concessions Storage shown in APRON LEVEL - MODULE 9W, is the Concessions Tenant required to take over that space? If so, what is required as finishes (drop in ceiling, flooring, etc.)?
Answer: The space labeled as Concessions Storage CCB_01_9W_023 is a kitchen and back of house space. Concessionaire is required to take this entire space. Appendix A page 2 lists Tenant Provisions for what is provided in the space. The space labeled as Concessions Storage CCB_01_9W_020 may be available as storage space under a separate agreement, and would also require similar build out.
Question Number 30: Is the winning Tenant responsible for the costs to construct the trash chutes and elevators located in Service Areas for all Concession spaces?
Answer: No, DEN is providing the passenger elevators and trash chutes in all service areas. However, the winning Tenant would be responsible for the costs to construct, install, and maintain any dumbwaiters.
Question Number 31: Are menus counted towards page limits? If three concepts are to be presented in the “Concept, Menu/Product, and Pricing” section and menus average two pages (and commonly surpass two pages), menus would then potentially account for six of the allotted 10 pages for that section, leaving only four pages to describe the proposed concepts and answer all the requirements outlined in the RFP for this section (Suppliers/Service Providers, Pricing, etc.).
Question Number 32: Are videos permitted as part of a Proposer’s submission through the use of QR Codes and other such methods?
Question Number 33: Please advise if a minority partner/s in a joint venture have to be ACDBE certified by due date of submission of proposal?
Question Number 34: Can an ACDBE certification be in process for approval by DEN upon submission of proposal on due date?
Question Number 35: Please confirm only prime proposers are required to sign in at the mandatory pre-proposal conference and not current or future ACDBE Joint Venture Partners that will be used to meet the required ACDBE goal?
Question Number 36: This is a very large space – will the airport allow us to propose more than 3 concepts for the space on this or any of the other current F&B RFPs?
Question Number 37: Would you allow a brand that has 2 concepts in its portfolio to co-brand one space with both concepts where they share back of house?
Question Number 38: Should the redacted flash drive only include the parts of the proposal that are redacted or should it include the entire proposal with the redacted parts included?
Answer: The redacted flash drive shall include the entire proposal with the redacted parts included, per Part D RFP Details Section I-9 No.3 and No. 4.
Question Number 39: If we wanted to create some element of a show kitchen, without the full equipment package in order to deliver on behalf of the brand identity, will that be allowed? Can we show at least one large piece of equipment to prepare food that is a focal point of the brand identity and would resonate well to customers?
Question Number 40: In the draft concession document that was released March 14, 2019, there were a number of spaces that were identified for concessions but 22 of these spaces have not been include in the RFP’s being released through November. Is there a new proposed “future state” for the airport concessions? If so, please provide same.
Answer: DEN will be releasing more RFPs in the future as part of implementing our master plan.
Question Number 41: Will the airport authority be responsible the design, supply and installation of the dumbwaiter in the marketplaces or would the bidder/concessionaire be responsible? If it is the airport’s responsibility, how will the dumbwaiter be fitted out to accept hot or cold food?
Answer: The winning Tenant would be responsible for the costs to construct, install, and maintain any dumbwaiters.
Question Number 42: Please define the acceptable kitchen equipment on the concourse level of each market space. Please define what an operate may install on the concourse level for back of house prep space, hot and cold storage, etc.
Answer: DEN's intent is to minimize cooking and back of house elements on the concourse level. There is absolutely no venting allowed on the concourse level. Heating elements such as steam tables and heat lamps are acceptable on the concourse level. DEN will work with the successful proposer to further define acceptable heating options for the concourse level. Other back of house prep space or storage is permitted on the concourse level, but should primarily take place in the ramp level kitchen. No operations or activities that generate odors, steam, smoke, or grease are allowed on the concourse level.
Question Number 43: Will a proposer be permitted to build out a portion of the available square footage in a single packages? If so, please define the minimum amount a proposer may suggest building out a space to be more in line with demand in a particular concourse.
Answer: Proposers are expected to build out the total square footage provided in each procurement.
Question Number 44: Can an operator/proposer utilize turbo chef-like equipment without a hood in any of the market packages?
Question Number 45: Given the complexity of each RFP and the number of questions outstanding, would you consider extending the due date of each by at least 4 weeks to allow respondents to properly vet these opportunities?
Question Number 46: Are the QSR’s allowed to have bar components?
Answer: QSRs are allowed to have limited alcohol sales depending on the concept, for consumption solely within the premises.
Question Number 47: The Concession Design Guidelines states the following in multiple locations: “Any program space required by the tenant may be placed in this zone. Refer to plan for size limitations and section for height limitations. Ceiling, canopy, and/or associated lighting may extend into higher volume space, but must maintain bu?er zone to curtain wall & underside of beam as indicated. If ceiling / canopy is provided in double-height volume, it must have minimum 75% open area.”How can this be attached? Does it have to be floor supported, or could it be attached to the ceiling above, as long as the attachments are minimal in size and they don’t block the view?
Answer: Ceiling attachments may be considered, but are subject to DEN Design Review Committee review and approval, and are required to meet/resolve all structural requirements.
Question Number 48: Regarding RFP Part D, Administrative Information, Section I-10 (titled “Proposer Agreements”), does this section allow a proposer to submit proposed modifications to the Attachment 4 Sample Agreement as long as the modifications don’t conflict with the Required Contract Provisions? Also, for any “Proposer Agreement,” where in the proposal should it go, and would it count toward the minimum page requirements?
Answer: Yes, a proposer will be allowed to propose modifications to the Attachment 4 Sample Agreement as long as the modifications don’t conflict with the Required Contract Provisions. Proposer to submit in the back of their proposal and create a section labeled Attachment 4, Sample Agreement Redlines, this will not count towards the page limit and will be reviewed if the Concessionaire is selected.
Question Number 49: Pursuant to RFP Part D, Proposal Forms and Attachments, Attachment 5 (titled “Concessions Handbook”), the Sample Agreement is subject to the Concessions Handbook, and the RFP indicates it will be made available September 16, 2019, under the “Incidental Documents” column at the following link: http://business.flydenver.com/bizops/proprfp.asp. However, the Concessions Handbook does not appear to be at this link. Can the City please provide a copy of the Concessions Handbook?
Question Number 50: What has capital investment, square footage, and capital investment per square foot been for the last 10 restaurants completed at DEN?
Question Number 51: Will the Denver Department of Aviation release an updated “Chart of Ownership” report showing square footage by operating entity?
Answer: A current Concentration of Ownership document is provided online at http://business.flydenver.com/bizops/proprfp.asp.
Question Number 52: The Excel version of the pro forma cell B65 states “Provision for Mid-Term Refurbishment (15% of Initial Investment). Can Denver Department of Aviation confirm that the required midterm is 15% of actual spend for this bid, or if required midterm is stated elsewhere in the RFP documents for this these bids?
Answer: For the purposes of this procurement, plan on 15% of actual spend in the pro forma. DEN will work with the successful proposer to review the mid-term refurbishment amount prior to contract execution.
Question Number 53: Can the Denver Department of Aviation confirm the Proposer is not responsible to build the following items within the LOD for each space? •	Grey shaded area labeled “Corridor” •	Elevator servicing all levels •	Trash or compost rooms (either level)
Answer: This is correct, DEN will be building those items. However, the winning Tenant is responsible for the costs to construct, install, and maintain any dumbwaiters.
Question Number 54: Can a proposer win more than 1 package?
Answer: Yes, subject to concentration of ownership.
Question Number 55: Will you provide existing sales for current locations?
Answer: DEN provides revenue reports online at https://www.flydenver.com/about/financials/concessionaire_reports.
Question Number 56: Are you demolishing the existing pier at the end of concourse B on the East side? The map in the RFP does not show the current pier that extends East (Parallel to expansion) but when I look online the pier will still exist with the expansion section. Please clarify?
Answer: The existing Concourse B south east pier (gates B80-B95) remains, it is missing from the map in error.
Question Number 57: For the packages in the new expansion section of the Concourse, what is being provided by the authority in regards to operational infrastructure? Ex. Grease Trap, Connection to grease trap, stubbed utilities, water, etc.…
Question Number 58: Would the authority consider an extension given the scope of the opportunity?
Question Number 59: For all the marketplace RFPs, are the spaces supposed to be clearly set as standalone concepts within one space or are they supposed to act like a food hall space?
Answer: DEN's sole requirement is that Proposers must submit two or three separate concepts. Proposers may opt for them to act as standalone concepts or for them to act as a food hall.
Question Number 60: For the marketplace RFPs, does the Airport expect a full service wait staff to service all concepts or individual staffs per location?
Answer: DEN's sole requirement is that Proposers must submit two or three separate concepts. Proposers may opt to operate and staff them however they see fit.
Question Number 61: Do the letters of intent from the MWBE/SBE forms need to be submitted with the RFP or as part of the discussion with DSBO which is due 15 days after the notification of the successful proposer?
Question Number 62: Can the page limit for the concept/proposal be expanded? With a minimum of 3 brands, this is a max of 3 pages per brand including menus. We request 4-5 pages per brand.
Answer: See Addenda #1 that will be posted the week of 10/18/19. DEN will allow menus to be attached separately, up to 2 pages per concept, in whatever font Proposer wishes. However, we will not be changing the page requirements for any section of the RFP.
Question Number 63: Can the page limit and page size for the design section be expanded so we can show the airport more clearly our vision for the marketplace?
Answer: See Addenda #1 that will be posted the week of 10/18/19. We will not be changing the page requirements for any section of the RFP. However, DEN will allow the floorplan to be printable on 11" x 17" paper. All other pages must be printable on 8 1/2" x 11" paper.
Question Number 64: May we submit a video along with the RFP submission?
Question Number 65: For the ProForma – when you ask for a proforma for Each location – is that 1 for the overall marketplace or 1 for each of the entities within the marketplace?
Answer: Please submit one proforma for each concept within the marketplace.
Question Number 66: Is a Dun & Bradstreet # required for all parties of a JV? Is there a substitute if they do not have one?
Answer: "Yes, if the Proposer is a partnership or joint venture, it must submit the Dun & Bradstreet identification number for each partner of a joint venture. Referenced in Part D RFP Details Section 1-14 E. Please note there is not a substitute if they do not have a Dun & Bradstreet identification number."
Question Number 67: Can there be cooking upstairs, using the downstairs as a prep kitchen and the concourse level for cooking? Or is all cooking to be done on the ramp level and dumbwaitered up to the concourse? What type of presentation does the airport envision on the concourse level?
Question Number 68: Although the Concourse B East Location which is 1,800 square feet larger than the Concourse B West location, the RFP only asks for 2 brands, where the smaller space is requesting 3 brands. Please confirm this is correct?
Question Number 69: The LOD drawings EXHBIT A SPACE EXHIBITS are not dimensioned. Can additional information be provided, up to and including the CAD drawings for the spaces?
Question Number 70: Is it correct that a Joint Venture Agreement must be negotiated and executed, but the JV does not have to be formed at the time of the proposal?
Question Number 71: Regarding the Proposal Forms and supporting documentation: Please indicate which forms should be completed and signed by a representative of an Unformed Joint Venture (JV) and which need to be completed and signed by each member of the JV? Part 1 Proposal Acknowledgement Letter - Part 2 Proposer Information Form Part 3 Diversity and Inclusiveness Part 5 W-9 Part 10 Disclosure of Legal and Administrative Proceedings and Financial Condition 3 years of financial statements - Bank Reference Certificate of Good Standing
Answer: The Proposal Forms and supporting documentation must be completed in its entirety, by the authorized representative for the JV or bidding entity. Part 1 Proposal Acknowledgement Letter - Must be filled out and signed by the authorized representative for the JV or bidding entity. Part 2 Proposer Information Form - Must be filled out and signed by the authorized representative for the JV or bidding entity. Part 3 Diversity and Inclusiveness - Must be filled out for the JV or bidding entity. Part 5 W-9 - Must be under the JV or bidding entities name. If not available then each company must provide their individual W9 form. Part 10 Disclosure of Legal and Administrative Proceedings and Financial Condition - Must be filled out and signed by the authorized representative for the JV or bidding entity. However, each company must disclose their companies individual information. Please refer to Part D RFP Details Section 1-14 C. 3 years of financial statements - Must be provided for the JV or bidding entity. However, each company must provide their individual financial statements. Bank Reference - Must be provided from each partner that forms the JV. The bank reference letter needs to account for the amount each partner or bidding entity for ownership portion. Certificate of Good Standing - Must be in the name of the JV or bidding entity. Additionally each partner company must be registered with the CO Secretary of State and provide a certificate of good standing.
Question Number 72: If a proposer or a JV member is not currently doing business in the State of Colorado, is that entity required to register with the State of Colorado and /or the City of Denver to obtain a Certificate of Good Standing or “qualification to do business in Colorado” certificate before submitting the proposal?
Question Number 73: Should each member of a Joint Venture provide a bank reference letter?
Question Number 74: Is early submittal of the Joint Venture Agreement required or suggested?
Question Number 75: Regarding Section I-12 M/WBE Participation: If the 25% M/WBE participation in construction will be met through other contractors (such as GC, Plumbing or Electrical sub-contractors, etc.) in the Design/ Construction process, is it correct that a portion of the M/WBE goal must be met through the use of M/WBE design firms?
Question Number 76: Is the Diversity and Inclusiveness form that is required, a Pass/ Fail based on inclusion of the form or is it evaluated for content?
Question Number 77: Is the letter of Authorization to propose a Brand excluded from the page count?
Question Number 78: Please provide hours of operation for each location to aid proposers in both labor costs for the pro forma and for the staffing plan.
Question Number 79: Are there specific “Street Pricing “ requirements?
Question Number 80: Please confirm that a Certificate of Insurance or Evidence of Insurability is only required from successful proposers post-award.
Question Number 81: Are proposers required to show kitchen layouts for the ramp-level kitchens in their responses?
Answer: To clarify, we are only interested in concourse level floorplans.
Question Number 82: Are proposers allowed to serve food and/or drinks if invited to the live interviews?
Answer: No, Proposers will not be allowed to serve food or drinks.
Question Number 83: Will the ramp-level kitchen spaces be included in the total square footage metric used to score concessions in the PVC program? If so, this will create a competitive advantage for Skyport, which currently benefits from a commissary kitchen space that is not included in it's overall square footage for the PVC program. As a result, Skyport's sales per square foot will naturally be higher than those that do not have a similar agreement with the airport.
Answer: Yes, kitchens are included in the total square foot metric for the PVC program.
Question Number 84: Is there a union at the airport for construction and operation?
Answer: Union participation is not required, though the payment of prevailing wages and submittal of certified payrolls is required for all onsite construction activity.
Question Number 85: What is the minimum living wage today?
Answer: "Minimum Wage Ordinance D.R.M.C Sections 20-82 through 20-84; Applies to concession employees July 1, 2019: $13 July 1, 2020: $14 July 1, 2021: $15 July 1, 2022 and beyond: $15 + CPI (Consumer Price Index). Detailed rates are located at Denver Auditor.org http://www.denvergov.org/content/denvergov/en/denver-auditor.html "
Question Number 86: Can you give us your passenger projections or the following 10 years?
Question Number 87: Can you please share the sales per each food and beverages location at Terminals A, B and C for the past 2 years?
Question Number 88: The time needed for the local brands to understand the airport process and operations is to short, can you please extend the delivery date for the RFPs?
Question Number 89: Will DEN permit smokers for cooking within the F&B commissary space?
Answer: Smokers may be permitted within the ramp level kitchen spaces.
Question Number 90: The design section calls for a maximum of 2 Design renderings and/or artist impressions. Is that maximum of 2 design for the entire project or per brand and concept?
Answer: This is a maximum of 2 designs for the entire proposal.
Question Number 91: Can a design page submittal insert be printed on a 8.5 x 14 if folded?
Answer: See Addenda #1. DEN will allow the floorplan to be printable on 11” x 17” paper. All other pages must be printable on 8 1/2” x 11” paper.
Question Number 92: Where are the loading docks and products receiving areas in Concourse B and Concourse C located for the two opportunities?
Answer: Appendix A for each opportunity shows the location of loading docks.
Question Number 93: As the experience of the operators is required to be 4 years, is it also correct that the city and DEN require the proposed brand(s), or a variation of the brand(s), to have been in operation the last 4 years?
Answer: There is no specific requirement for the length of time any brand has been in operation.
Question Number 94: If a proposer is bidding the same package (same brand combination) in multiple locations, are we required to submit a cashier's check for each location?
Answer: No, Proposer is not required to submit multiple Cashiers check or Irrevocable Letter of Credit. However, the RFP No. and Project Name must be provided on the Cashiers check or Irrevocable Letter of Credit for each RFP opportunity. Proposer must also provide the original form and a scanned copy in each RFP, as a reference.
Question Number 95: Do we have confirmation that the health department will approve moving food between the floors?
4:49 AM Denver time