Source: https://www.calendar.auckland.ac.nz/en/progreg/regulations-creative-arts-and-industries/docfa.html
Timestamp: 2019-12-13 12:43:26
Document Index: 765809714

Matched Legal Cases: ['in fine', 'ARTS 894', 'art 1', 'art 2', 'art 2', 'art 2', 'art 1', 'art 2', 'art 2', 'art 2', 'art 2']

The Degree of Doctor of Fine Arts – DocFA - The University of Auckland
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The Degree of Doctor of Fine Arts – DocFA
1 a A candidate for the Degree of Doctor of Fine Arts is required to pursue an approved programme of advanced study and research as an enrolled student of the University.
b It is expected that this programme will normally be completed within four years of full-time candidature and in no fewer than three years of full-time candidature. Part-time candidature may also be permitted with the approval of the Board of Graduate Studies.
c The Degree of Doctor of Fine Arts is awarded for a formal and systematic exposition of a coherent programme of advanced creative work that is supported by a written thesis and carried out over the period of registration for the degree, which in the opinion of the examiners and the Board of Graduate Studies satisfies all of the following criteria:
(i) is an original and substantial creative work
(iii) the thesis is an original contribution to the field of Fine Art and demonstrates knowledge of the artistic practices and literature relevant to the creative work undertaken and the ability to exercise critical and analytical judgment of them.
d The submission of the creative work will normally be:
(i) an exhibition, and/or other live performance held after submission of the thesis.
(ii) audio, visual or other recording or documentation submitted together with the thesis.
e The thesis may not, without prior approval of the Board of Graduate Studies, exceed 30,000 words in total.
f All research for this degree is to be conducted in accordance with the University of Auckland Guidelines for the Conduct of Research.
2 A candidate for the Degree of Doctor of Fine Arts is required to have:
a (i) completed the requirements for the award of either the Degree of Master of Fine Arts with First Class or Second Class Honours First Division at the University of Auckland
(ii) completed the requirements for the award of a qualification that the Board of Graduate Studies considers to be equivalent
b demonstrated to the satisfaction of the Head of School of Fine Arts, in consultation with the School of Fine Arts Postgraduate Committee, the level of training and ability that is necessary for the pursuit of a programme of advanced doctoral study in fine arts creative practice and research.
Admission Essential
3 A candidate for the Degree of Doctor of Fine Arts must have applied for admission and been admitted to the University of Auckland.
4 A candidate must complete the requirements for this degree within not fewer than three full-time years and not more than four full-time years (or their part-time equivalent) from the date of registration, unless permitted to do otherwise by the Board of Graduate Studies under Regulation 8 of these regulations.
5 a Registration and all conditions pertaining to it shall be determined in accordance with Regulation 2 of the General Regulations for Named Doctorates.
b The following provisional goals are required of all candidates:
(i) approval of the full research proposal by the appropriate departmental/faculty postgraduate committee, including full proposals for both creative work and thesis, a provisional title, a discussion of methodology, an outline of the creative work to be undertaken, an outline of the thesis structure and statement of the resources required to complete the research
(ii) substantial examples of creative work such as a series of works, exhibition, or performance completed to the satisfaction of the main supervisor
(iii) a substantial piece of written work, such as a literature review, completed to the satisfaction of the main supervisor
(iv) presentation by the student of the research proposal and/or work in progress to an appropriate forum, e.g., seminar, research group, conference, to the satisfaction of the main supervisor
(v) ethics approval/s and/or permissions obtained for the research (if required)
(vi) attendance at one of the Doctoral Skills Programme Induction Days
(vii) completion of the standard doctoral milestone goals relating to induction, English language and academic integrity as prescribed by the Board of Graduate Studies upon commencement of the registration
(viii) completion of a health and safety risk assessment and training for any laboratory/studio/field and related work activities.
6 A student enrolled for this degree must pass FINEARTS 894 Studio.
7 Reviews of progress and continuation of registration will be made according to Regulation 3 of the General Regulations for Named Doctorates.
9 Enrolment and fees will be determined according to Regulation 5 of the General Regulations for Named Doctorates.
10 a Time for Submission
Unless permitted to do otherwise by the Board of Graduate Studies, a candidate must normally submit the creative work and thesis in no fewer than three and no more than four years from the Date of Registration if they are full-time students, or no fewer than six and no more than eight years in the case of candidates who have been registered as part-time students for the whole period of their registration. In the case of candidates who have been permitted to change between full-time and part-time registration, the submission times will be calculated on a pro rata basis.
b Copies of Creative Work and Thesis
(i) In those cases where the submission of the creative work is an exhibition and/or performance, as in Regulation 1d(i), the following will apply:
At least one month prior to the submission of the creative work, all candidates are initially required to submit one copy in temporary binding and one electronic copy in pdf format of the thesis to the School of Graduate Studies. Copies should include the following statement to examiners on the first page:
(ii) In those cases where the creative work is submitted together with the thesis, as in Regulation 1d(ii), all candidates are initially required to submit two copies of the creative work as documentation and/or as recordings in a standard retrievable form, and one copy of the thesis in temporary binding and one electronic copy of the thesis in pdf format to the School of Graduate Studies by the maximum submission date. The thesis copies should include the following statement to examiners on the first page:
“This creative work and thesis are for examination purposes only and are confidential to the examination process.”
c Notification of Submission
Three months prior to the expected date of submission of the creative work, or of the creative work and thesis, candidates should notify the School of Graduate Studies in writing of their intention to submit. If the candidate has reason to believe that any person would be unsuitable to serve as an examiner of the creative work or thesis on the grounds of conflict of interest, then they may also submit at this time the name of this person or people and a statement in writing as to the nature of the conflict of interest to the Dean of Graduate Studies.
This notice of submission must be approved by the Head of School and, in the case of Regulation 1d(i), must include:
(i) a brief statement describing the creative work to be examined
(ii) a statement as to the availability of the creative work for examination
(iii) confirmation that a suitable venue for such creative work as an exhibition and/or performance is available within the time limit of the enrolment
(iv) confirmation that the creative work submission will be recorded in a standard retrievable form and two copies deposited with the School of Graduate Studies.
In the case of Regulation 1d(ii), this notice of submission must be approved by the Head of School and must include:
(v) a brief statement describing the creative work to be examined
(vi) a statement as to the availability of the creative work for examination; that it will be documented, or recorded in a standard retrievable form, and that two copies will be deposited with the School of Graduate Studies together with the thesis.
d Declaration as to Originality of the Thesis and Creative Work
The thesis is to be accompanied by a statutory declaration, signed by the candidate, stating:
(i) that the creative work and thesis are the candidate’s own work
(ii) whether any part of the creative work and/or thesis (in form or substance) has been submitted or accepted for any other degree or diploma and, where that is the case, clearly setting out the extent to which that earlier work has been incorporated into the thesis
(iii) that written permission has been obtained for any third-party copyright material reproduced in the creative work and/or thesis that represents a “substantial part” of the other work
(iv) that the temporary-bound copy and electronic copy of the thesis are identical
e Co-Authorship
(i) Where the thesis contains jointly authored research papers, case studies and/or any other work, published or unpublished, a Co-Authorship Form must be signed by the candidate and all the joint authors, stating the extent to which the jointly authored material is the candidate’s own work.
(ii) Where the thesis includes research reported in published or unpublished co-authored works, a Co-Authorship Form must be signed by the candidate and all the joint authors, stating the extent to which the jointly authored material is the candidate’s own work.
(iii) Where the creative work includes co-produced creative work, a Co-Production Form must be signed by the candidate and all the joint producers, stating the elements of the jointly produced material which are the candidate’s own work.
f Language of Thesis
The thesis is to be presented in English unless otherwise approved by the Board of Graduate Studies at the time of first registration of the candidate.
11 a General Provisions
The Head of School of Fine Arts and/or the Associate Dean (Postgraduate) of the Faculty may nominate another person to the Board of Graduate Studies to be authorised to act in their place in all of the provisions of this Regulation and Regulations 12 and 13. If either the Head of School or Associate Dean (Postgraduate) is a supervisor of the candidate, an alternate must be nominated and appointed.
b Neither the supervisors nor the candidate may communicate with the examiners regarding the examination at any stage of the examination process, except as specified in Regulations 12 and 13 of these regulations.
c Nomination of Examiners
On notification of submission or intent to submit under Regulation 10c, the Head of School will, on the advice of the supervisor/s, nominate at least two suitably qualified persons to the Board of Graduate Studies for selection as examiners. The nominees should each hold a doctoral degree, or have equivalent expertise and experience, and be expert in the field of study which is the subject of the thesis and creative work. At least one nominee should be from outside New Zealand. The examiners may not be staff members of the University or have been involved in either the research or the preparation of the creative work and/or thesis.
d Appointment of Examiners
The Board of Graduate Studies will consider the nominations provided by the Head of School and any submissions made by the candidate under the provisions of Regulation 10c and will appoint two suitably qualified persons who are available to act as examiners. Both examiners must be able to participate in the oral examination in the case of candidates submitting in accordance with Regulation 1d(i); one examiner must be able to participate in the oral examination in the case of candidates submitting in accordance with Regulation 1d(ii).
e Appointment of Examination Committee
The Board of Graduate Studies will also appoint an Examination Committee which will normally be composed of:
(i) the Head of School
(ii) an Associate Dean (Postgraduate), who will chair the Examination Committee
(iii) one other person (“the Head of School Nominee”) nominated by the Head of School. This person will have knowledge of the general field of the creative work and the thesis, but not necessarily of the research topic, and will normally be a staff member of the University. No member of the Examination Committee may be a supervisor or have been involved in either the creative work or thesis research or the preparation of the creative work or thesis. The Associate Dean will normally be from the same faculty as the candidate, but if that person is in the same department as the candidate then an Associate Dean from another faculty should be substituted.
Examination with Exhibition and/or Performance
12 a In those cases where the submission of the creative work is an exhibition and/or performance as in Regulation 1d(i), the oral examination will proceed as follows:
(i) The oral examination will take place during the period in which the creative work is being examined and on or near the site of that work.
(ii) Each examiner will be provided with a copy of the thesis at least one month prior to the final exhibition and/or performance and is to examine the thesis independently prior to the oral examination.
(iii) Each examiner will attend the final exhibition or performance of the creative work and is to examine the creative work independently prior to the oral examination.
(iv) The Head of School will arrange the oral examination to take place after the examiners have completed their independent examinations but during the period in which the creative work is available for examination.
(v) The Board of Graduate Studies will appoint a person to act as Independent Chair of the oral examination. The chair must be a member of the academic staff of the University but will not normally be a member of the Faculty of Creative Arts and Industries.
(vi) The oral examination must be attended by the candidate, both examiners, the Chair and the Head of School Nominee on the Examination Committee. The Head of School Nominee will not act as examiner and may only participate to the extent requested by the chair. The main supervisor may attend with the agreement of the candidate but may only participate to the extent requested by the Chair.
(vii) At the oral examination the candidate may give a short introductory presentation concerning the creative work and the thesis.
(viii) During the oral examination, examiners will discuss with the candidate issues pertinent to the creative work and thesis and relevant matters in the field to which the creative work and thesis belong.
(ix) No recommendation regarding outcome is to be made at the time of the oral examination; and no discussion of the recommendations listed in Regulation 12b is permitted at this time regardless of whether or not the candidate is present.
(x) On completion of the oral examination, the Chair will provide a written report to the Board of Graduate Studies attesting to the integrity of the examination.
(xi) On completion of the oral examination there is to be no communication regarding the examination between the examiners, or between the examiners, the Head of School nominee and the candidate.
b Examiners’ Reports
Acting independently, the Examiners are required to provide the School of Graduate Studies, within four weeks of attendance at the oral examination, with a written report in English on the quality of the creative work and the thesis according to the criteria outlined in Regulation 1c.
Each report will include one of the following recommendations:
(i) to award the degree
The thesis can be passed without any further amendment or correction. Sometimes examiners may wish to include a list of suggested amendments for the candidate to use when publishing the material
(ii) to award the degree after specified “minor corrections” have been made to the thesis, to the satisfaction of one of the examiners or nominee (who may be the main supervisor), and by a specified date. The examiner should provide a full list of corrections. This recommendation can be made when the thesis has reached the required standard but for minor problems such as inconsistency in terminology, referencing problems, or typographical errors. These changes can normally be made within a three month period. When these corrections are made, the thesis will meet the standard and then will be ready for permanent binding and placement in the Library
(iii) (a) to award the degree subject to revising part or parts of the thesis, to the satisfaction of one of the examiners or nominee (who will be the Head of School), by a specified date. The examiner should provide a full list of revisions. This recommendation is made when an examiner concludes that the revisions required are not minor, but are substantive including re-analysis of data, or rewriting of chapters, or corrections of significant lapses in logic or coherence. These changes can normally be made within a 3-6 month period
(b) to award the degree subject to revising part or parts of the thesis, to the satisfaction of the examiner or examiners by a specified date
(iv) to permit the candidate to revise the creative work and/or thesis, and resubmit it for examination on one further occasion only. This recommendation is made when an examiner concludes that the creative work and/or thesis is not yet of Doctor of Fine Arts standard. The creative work and/or thesis will require either further research, reworking of specific areas, rewriting of specific sections, reconceptualisation, and/or reorganisation in order to reach the required Doctor of Fine Arts standard. The candidate will be permitted to resubmit, normally within a 12 month period
(v) to refer the creative work and thesis to the appropriate authority within the University for consideration of the award of another degree. This recommendation is made when an examiner is of the opinion that the creative work and/or thesis has substantive flaws incompatible with the requirements of a Doctor of Fine Arts
(vi) not to award the degree.
c As suppliers of evaluative material in terms of the Privacy Act 1993, all examiners will be informed that the information and reports they supply as such will be held in confidence to the candidate, supervisors and to persons involved in the formal examination process. Candidates’ preparation for thesis revision should be assisted by knowing what the examiners have said about their thesis. Examiners’ reports will normally be released initially to those involved in the examination process, other than the candidate. Part 1 of the report, the recommendation, will not be released to the candidate but, if the Examination Committee recommends that the candidate revise the thesis, and the Board of Graduate Studies accepts that recommendation, then the School of Graduate Studies will release the examiners’ evaluations (Part 2 of the report) to the candidate. The author of each report will not be identified. Part 2 of the report will also be released for the purposes of judging the Vice-Chancellors Prize for Best Doctoral Thesis for those candidates who have been nominated.
d The Board of Graduate Studies (through the Dean of Graduate Studies) reserves the right to remove from an examiner’s report made available to the candidate any material that it considers should not be released.
e Replacement of Examiners
If a report has not been received within one month of the oral examination, the School of Graduate Studies will send a reminder to the examiner and advise that unless the report is received within one further month the appointment of the examiner will be terminated. If the report has not been received within one month of the date of the reminder, the Board of Graduate Studies may appoint a replacement examiner, who will be provided with a recording of the exhibition and/or performance.
The Board of Graduate Studies reserves the right to appoint a replacement examiner in the event that an examiner provides an inappropriate report.
f Consideration of Examiners’ Reports
Upon receipt of both the examiners’ reports, the School of Graduate Studies will provide copies for consideration by the Examination Committee. The examiners’ reports will also be made available to the supervisor/s on a confidential basis. Supervisor/s may comment on the reports in writing to the Examination Committee on a confidential basis. The Examination Committee may also request clarification of issues raised in the examiners’ reports from the examiners and, if necessary, from supervisors. If the recommendations of the examiners differ and the Examination Committee considers that the difference may be resolved, the Chair may invite the two examiners to consult and to provide a written report or reports on the outcome of their consultations. The Examination Committee may also contact the Examiners to seek agreement on a list of recommended minor corrections and/or revisions.
g Recommendation of the Examination Committee
The Examination Committee will then make a report to the Board of Graduate Studies which includes the nature and outcome of any communications with the examiners and/or supervisor/s made under Regulation 12e and which recommends one of the following:
(i) to appoint one or more further independent examiners to report on any areas of conflict
(ii) to award the degree
(iii) to award the degree after specified “minor corrections” have been made to the thesis, to the satisfaction of one of the examiners or nominee (who may be the main supervisor), and by a specified date. This recommendation shall include full details of the work to be undertaken and a time frame for the completion of that work and nominate the party to whose satisfaction the work must be completed.
(iv) (a) to award the degree subject to revising part or parts of the thesis, to the satisfaction of one of the examiners or nominee (who will be the Head of School), by a specified date. This recommendation shall include full details of the work to be undertaken and a time frame for the completion of that work and nominate the party to whose satisfaction the work must be completed. When the Head of School acts as the Examiner’s nominee, the nature of the revisions must be such that they can certify that compliance has been achieved. In such cases, the Head of School may discuss the revisions with the Head of School Nominee on the Examination Committee and/or the main supervisor. If the Head of School is unable to assess whether the revisions have been made to the required standard, the revisions to the thesis must be assessed by an examiner.
(b) to award the degree subject to revising part or parts of the thesis, to the satisfaction of the Examiner or Examiners by a specified date. This recommendation shall include full details of the work to be undertaken and a time frame for the completion of that work and nominate the party to whose satisfaction the work must be completed.
(v) to permit the candidate to revise the creative work and/or thesis, and resubmit it for examination on one further occasion only, but only if the candidate has not already been permitted to revise and resubmit under this clause. This recommendation shall include a timeframe for the resubmission. The date of resubmission may not be more than 12 months from the date the examiner’s reports were forwarded to the Examination Committee by the School of Graduate Studies.
(vi) to refer the creative work and thesis to the appropriate authority within the University for consideration of the award of another degree
(vii) not to award the degree.
h Further Examiners
In the event that the examiners’ reports are in serious conflict the Board of Graduate Studies may appoint independent external examiners to report on any matters it may specify. In this event, the candidate will be kept informed, and Regulations 12b to 12d will apply for the reports of the further examiners. Such examiners will be provided with a recording of the exhibition and/or performance, and with a copy of the thesis.
i Minor Corrections
In the event that the Board of Graduate Studies requires a candidate to undertake minor corrections, the following provisions apply:
(i) the Head of School Nominee will ensure that the candidate is provided with a copy of the required minor corrections, and the specified date for the corrections to be completed by
(ii) if the required minor corrections are completed to the satisfaction of an examiner or nominee (who may be the main supervisor) by the specified date, that person will notify the School of Graduate Studies that the degree may be awarded
(iii) in cases where an examiner or nominee (who may be the main supervisor) reports that the minor corrections were not completed to their satisfaction or by the specified date, the Examination Committee will consider the evidence and will make a report and recommendation to the Board of Graduate Studies.
j Revisions
In the event that the Board of Graduate Studies requires the candidate to undertake revisions to the satisfaction of an examiner or nominee (who will be Head of School), or to the satisfaction of both examiners, the following provisions apply:
(i) the Head of School Nominee will ensure that the candidate is provided with a copy of the required revisions, and the specified date for the revisions to be completed by
(ii) if the required revisions are completed to the satisfaction of an examiner or nominee (who will be the Head of School), or the examiners, by the specified date, that person will notify the School of Graduate Studies that the degree may be awarded
(iii) in cases where an examiner or nominee (who will be the Head of School), or the examiners, report that the revisions were not completed to their satisfaction or by the specified date, the Examination Committee will consider the evidence and will make a report and recommendation to the Board of Graduate Studies. This recommendation may include the need to undertake further revisions.
k Revision and Resubmission
In the event that the Examination Committee recommends to the Board of Graduate Studies that the candidate should be permitted to revise the creative work and/or thesis and resubmit it on one occasion only, the Examination Committee will recommend a timeframe for the resubmission. The date of resubmission may not be more than 12 months from the date the examiners’ reports were forwarded to the Examination Committee by the School of Graduate Studies. If the Board of Graduate Studies accepts the recommendation, the following provisions apply:
(i) the School of Graduate Studies will inform the candidate of the decision, and will forward copies of Part 2 of the examiners’ reports to the candidate
(ii) within two weeks of the notification from the School of Graduate Studies, the Examination Committee will meet with the candidate and discuss the revisions required
(iii) the Chair of the Examination Committee will send a written report of the meeting with the candidate to the School of Graduate Studies which will include a recommendation as to the date for resubmission
(iv) the candidate is required to enrol and pay the prescribed tuition and research fees from the month in which the decision was made to the month in which the thesis is to be resubmitted. The registration of the candidate is to continue under the conditions applying at the first date of submission
(v) if the creative work and/or thesis is not resubmitted by the prescribed date, the registration of the candidate will normally be terminated
(vi) upon resubmission, the revised creative work and/or thesis is to be examined as a whole by the same examiners in accordance with the provisions of Regulation 12, excepting that a further resubmission may not be recommended. If one or both of the original examiners is unavailable to re-examine the creative work and/or thesis, the Board of Graduate Studies will appoint alternative examiner/s
(vii) a second oral will only be held in the event that the creative work is required to be revised and resubmitted
(viii) where no amendments to the thesis were required, the examiners shall be provided with a copy of the original thesis for reference purposes but shall not re-examine it
(ix) where the creative work was not required to be revised and resubmitted, the examiners shall be provided with a recording of the creative work for reference purposes but shall not re-examine it
(x) upon receipt of both of the examiners’ reports, the School of Graduate Studies will provide copies of the new examiners’ reports and the original examiners’ reports to the Examination Committee and to the supervisor/s on a confidential basis. The procedure followed by the Examination Committee will be that in Regulation 12e. Following consideration of all examiners’ reports, the Examination Committee will make a report to the Board of Graduate Studies which includes the nature and outcome of any communications with the examiners and/or supervisor/s made under Regulation 12e and a recommendation in accordance with Regulation 12f of these regulations.
l Final Decision
After considering all of the reports of the examiners and the Examination Committee, the Board of Graduate Studies will make the final decision as to the award of the degree.
m Copies for Deposit
(i) On successful completion of the examination, candidates will be required to deposit two archival records in a standard retrievable form of the examined creative work, and two hardbound copies of the thesis and one digital copy, corrected or revised as may be required, with the School of Graduate Studies. The degree will not be conferred until the candidate has complied with this requirement.
(ii) When two hardbound copies and a digital copy of the Doctor of Fine Arts thesis are deposited, these must be accompanied by a statutory declaration signed by the candidate stating that the hardbound copies and the digital copy are the same.
n (i) The digital thesis and recording of the examined creative work deposited shall be formatted as specified in the Guidelines for Formatting a Digital Thesis at the University of Auckland.
(ii) A recording of the examined creative work and a thesis which are deposited in digital form will be accessible through the University’s digital repository, unless embargoed under Regulation 25 of the Examination Regulations.
Examination of Creative Work with the Thesis
13 a In those cases where the creative work is submitted together with the thesis, as in Regulation 1d(ii), Regulations 11a to 11e will apply.
Each examiner will be provided with the recording or documentation of the creative work and an electronic copy of the thesis in pdf format. The recording or documentation of the creative work and a copy of the thesis will be provided to the Examination Committee. The Examiners will independently examine both the thesis and the creative work. Acting independently, the Examiners are required to provide the School of Graduate Studies, within two months of receipt of the creative work and thesis, with a written report in English on the quality of the creative work and thesis according to the criteria outlined in Regulation 1c.
c The examiners will include with their reports one of the following recommendations:
(i) to award the degree, subject to satisfactory performance at the oral examination. The thesis can be passed without any further amendment or correction. Sometimes examiners may wish to include a list of suggested amendments for the candidate to use when publishing the material.
(ii) to award the degree after specified “minor corrections” have been made to the thesis, to the satisfaction of the Oral Examiner or nominee (who may be the main supervisor), by a specified date, and subject to satisfactory performance at the oral examination. This recommendation can be made when the thesis has reached the required standard but for minor problems such as inconsistency in terminology, referencing problems, or typographical errors. These changes can normally be made within a three month period. When these corrections are made, the thesis will meet the standard and then will be ready for permanent binding and placement in the Library.
(iii) to award the degree after revisions have been made to the thesis to the satisfaction of the Examiner or nominee (who will be the Head of School), by a specified date, and subject to satisfactory performance at the oral examination. This recommendation is made when an examiner concludes that the revisions required are not minor, but are substantive including re-analysis of data, or rewriting of chapters, or corrections of significant lapses in logic or coherence. These changes can normally be made within a 3-6 month period.
(iv) to permit the candidate to revise the creative work and/or thesis, and resubmit it for examination on one further occasion only. This recommendation is made when an examiner concludes that the creative work and/or thesis is not yet of Doctor of Fine Arts standard. The creative work and/or thesis will require either further research, reworking of specific areas, rewriting of specific sections, reconceptualisation, and/or reorganisation in order to reach the required Doctor of Fine Arts standard. The candidate will be permitted to resubmit, normally within a 12 month period.
(v) to refer the creative work and thesis to the appropriate authority within the University for consideration of the award of another degree. This recommendation is made when an examiner is of the opinion that the creative work and/or thesis has substantive flaws incompatible with the requirements of a Doctor of Fine Arts.
d As suppliers of evaluative material in terms of the Privacy Act 1993, all examiners will be informed that the information and reports they supply as such will be held in confidence to the candidate, supervisors and to persons involved in the formal examination process. Candidates’ preparation for thesis revision should be assisted by knowing what the examiners have said about their thesis. Examiners’ reports will normally be released initially to those involved in the examination process, other than the candidate. Part 1 of the report, the recommendation, will not be released to the candidate but, if the Examination Committee recommends that the candidate proceed to oral or that the candidate revise and resubmit the work prior to an oral, and the Board of Graduate Studies accepts that recommendation, then the School of Graduate Studies will release the examiners’ evaluations (Part 2 of the report) to the candidate. The author of each report will not be identified. Part 2 of the report will also be released for the purposes of judging the Vice-Chancellors Prize for Best Doctoral Thesis for those candidates who have been nominated.
e The Board of Graduate Studies (through the Dean of Graduate Studies) reserves the right to remove from an examiner’s report made available to the candidate any material that it considers should not be released.
f Replacement of Examiners
If a report has not been received within two months, the School of Graduate Studies will send a reminder to the examiner and advise that unless the report is received within two further months the appointment of the examiner will be terminated. If the report has not been received within two months of the date of the reminder, the Board of Graduate Studies may appoint a replacement examiner.
g Consideration of Examiners’ Reports
The Examination Committee will consider the examination reports in accordance with Regulation 9k of the Statute for the Degree of Doctor of Philosophy 2016.
h Recommendation of the Examination Committee
The Examination Committee will then make a report to the Board of Graduate Studies which includes the nature and outcome of any communications with the examiners and/or supervisor/s made under Regulation 9k of the Statute for the Degree of Doctor of Philosophy 2016 and which recommends one of the following:
(ii) to proceed to the oral examination
(iii) to permit the candidate to revise the creative work and/or thesis, and resubmit it for examination on one further occasion only
(iv) to refer the thesis to the appropriate authority within the University for consideration of the award of another degree
(v) not to award the degree.
i Further Examiners
In the event that the examiners’ reports are in serious conflict the Board of Graduate Studies may appoint independent external examiners to report on any matters it may specify. In this event, the candidate will be kept informed, and Regulations 13b to 13e will apply for the reports of the further examiners. Such examiners will be provided with the recording or documentation of the creative work and a copy of the thesis.
j Oral Examination
In the event that the Board of Graduate Studies accepts a recommendation to proceed to an oral examination, Regulation 9n of the Statute for the Degree of Doctor of Philosophy 2016 will apply.
k Recommendation of the Oral Examination
On completion of the oral examination, the Chair will provide a written report and recommendation, endorsed by the Head of School Nominee and the Oral Examiner, to the Board of Graduate Studies. The report will include one of the following recommendations:
(ii) to award the degree after specified “minor corrections” (see Regulation 13c(ii)) have been made to the thesis, to the satisfaction of the Oral Examiner or nominee (who may be the main supervisor), and by a specified date
(iii) (a) to award the degree subject to revising part or parts of the thesis, to the satisfaction of the Oral Examiner or nominee (who will be the Head of School), by a specified date. When the Head of School acts as the Oral Examiner’s nominee, the nature of the revisions must be such that they can certify that compliance has been achieved. In such cases, the Head of School may discuss the revisions with the Head of School Nominee on the Examination Committee and/or the main supervisor. If the Head of School is unable to assess whether the revisions have been made to the required standard, the revisions to the thesis must be assessed by the Oral Examiner
(iv) to permit the candidate to revise the creative work and/or thesis, and resubmit it for examination on one further occasion only, but only if the candidate has not already been permitted to revise and resubmit under Regulation 13h(iii). This recommendation is made when an examiner concludes that the creative work and/or thesis is not yet of Doctor of Fine Arts standard. The creative work and/or thesis will require either further research, reworking of specific areas, rewriting of specific sections, reconceptualisation, and/or reorganisation in order to reach the required Doctor of Fine Arts standard. The candidate will be permitted to resubmit, normally within a 12 month period.
(v) to refer the creative work and thesis to the appropriate authority within the University for consideration of the award of another degree
(vi) not to award the degree. In the case of recommendations 13k(iii) and 13k(iv), the report must also state clearly the nature of the revisions recommended.
l When minor corrections are required, Regulation 9p of the Statute for the Degree of Doctor of Philosophy 2016 applies.
m When revisions are required, Regulation 9q of the Statute for the Degree of Doctor of Philosophy 2016 applies.
n Revision and Resubmission
In the event that the Examination Committee recommends to the Board of Graduate Studies that the candidate should be permitted to revise the creative work and/or thesis prior to an oral examination, Regulations 12j(i-v) of these regulations will apply
(i) upon resubmission, the revised creative work and/or thesis is to be examined as a whole by the same examiners in accordance with the provisions of this Regulation 13, excepting that a further resubmission may not be recommended. If one or both of the original examiners is unavailable to re-examine the thesis, the Board of Graduate Studies will appoint alternative examiner/s
(ii) upon receipt of both of the examiners’ reports, the School of Graduate Studies will provide copies of the new examiners’ reports and the original examiners’ reports to the Examination Committee and to the supervisor/s on a confidential basis. The procedure followed by the Examination Committee will be that in Regulation 13f. Following consideration of all examiners’ reports, the Examination Committee will make a report to the Board of Graduate Studies which includes the nature and outcome of any communications with the examiners and/or supervisor/s made under Regulation 13f. The Examination Committee may recommend the appointment of one or more further independent examiners to report on any areas of conflict, and the Board of Graduate Studies may appoint a further examiner in accordance with Regulation 13h of these regulations. If the Examination Committee recommends that an oral examination be held, and the Board of Graduate Studies accepts this recommendation, the School of Graduate Studies will release the examiners’ evaluations of the revised thesis (Part 2 of the report) to the candidate no fewer than five working days before the oral examination. The procedure for the oral examination will be that in Regulation 9n of the Statute for the Degree of Doctor of Philosophy 2016.
If the Examination Committee recommends that an oral examination should not be held, its report will include one of the following recommendations:
(a) to refer the creative work and thesis to the appropriate authority within the University for consideration of the award of another degree
(b) not to award the degree.
o In the event that the Board of Graduate Studies requires that a candidate revise and resubmit the creative work and/or thesis after an oral examination, the Oral Examination Committee will recommend a timeframe for the resubmission. The date of resubmission may not be more than 12 months from the date of the oral examination. In such cases, the following provisions apply:
(i) the School of Graduate Studies will inform the candidate of the decision and send a copy of the oral examination report to the Examination Committee
(iii) the Chair of the Examination Committee will send a written report of the meeting with the candidate to the School of Graduate Studies
(v) upon resubmission, the revised creative work and/or thesis is to be examined as a whole by the same examiners in accordance with the provisions of this Regulation 13, excepting that a further resubmission may not be recommended. If one or both of the original examiners is unavailable to re-examine the creative work and/or thesis, the Board of Graduate Studies will appoint alternative examiner/s
(vi) where no amendments to the thesis were required, the examiners shall be provided with a copy of the original thesis for reference purposes but shall not re-examine it
(vii) where the creative work was not required to be revised and resubmitted, the examiners shall be provided with a copy of the creative work for reference purposes but shall not re-examine it
(viii) upon receipt of both of the examiners’ reports, the School of Graduate Studies will provide copies of the new examiners’ reports, the original examiners’ reports and the oral examination report to the Examination Committee and to the supervisor/s on a confidential basis. The procedure followed by the Examination Committee will be that in Regulation 13f. Following consideration of all examiners’ reports the Examination Committee will make a report to the Board of Graduate Studies which includes the nature and outcome of any communications with the examiners and/or supervisor/s made under Regulation 13f. The Examination Committee report must recommend one of the following:
(a) to appoint one or more further examiners in accordance with Regulation 13h of these regulations to report on any areas of conflict
(b) to proceed to a second oral examination. In which case Regulation 9n of the Statute for the Degree of Doctor of Philosophy 2016 will apply
(c) to award the degree
(d) to award the degree after specified “minor corrections” have been made to the thesis to the satisfaction of the Examiner or nominee (who may be the Main Supervisor), by a specified date
(e) to refer the creative work and thesis to the appropriate authority within the University for consideration of the award of another degree
(f) not to award the degree.
If the Examination Committee recommends that a second oral examination be held, and the Board of Graduate Studies accepts this recommendation, the School of Graduate Studies will release the examiners’ evaluations of the revised thesis (Part 2 of the report) to the candidate no fewer than five working days before the oral examination.
p Final Decision
q Copies for Deposit
r (i) The digital thesis and recording of the examined creative work deposited shall be formatted as specified in the Guidelines for Formatting a Digital Thesis at the University of Auckland.
14 In exceptional circumstances the Board of Graduate Studies may approve a personal programme that does not conform to these regulations.
15 Appeals regarding the examination process or decisions of the Board of Graduate Studies must be made according to Regulation 6 of the General Regulations for Named Doctorates.
16 Disputes are to be resolved in accordance with Regulation 7 of the General Regulations for Named Doctorates.
17 a These regulations came into force on 1 January 2016. The 2006 regulations for the Degree of Doctor of Fine Arts were thereby repealed.