Source: http://www.dm.usda.gov/procurement/policy/agar_x/agar01/subchaph.html
Timestamp: 2014-04-24 12:09:31
Document Index: 213905235

Matched Legal Cases: ['ART 452', 'ART 452', 'ART 453', 'ART 453', 'ART 453', 'art.\n453', 'ART 453', 'art.\n453', 'ART 453', 'art 53', 'art 53', 'art 453', 'art 401', 'art 53', 'art 453', 'art 53', 'ART 453']

AGAR Subchapter H - (thru AAC 96-01)
PART 452--SOLICITATION PROVISIONS AND CONTRACT CLAUSES TABLE OF CONTENTS
Sec. 452.204-70 Inquiries.
452.211-73 Attachments to Statement of
Work/Specifications.
452.215-71 Instructions for the Preparation of Technical
and Business Proposals.
452.215-73 Post-Award Conference.
452.216-72 Evaluation Quantities--Indefinite-Delivery
452.219-70 Size Standard and SIC Code Information.
452.226-70 Preferred Products.
452.226-71 Set-aside for Mandatory Products.
452.226-72 Price Preference for Award.
452.232-70 Reimbursement for Bond Premiums--Fixed-Price
452.236-71 Prohibition Against the use of Lead-Based
452.236-74 Control of Erosion, Sedimentation, and
452.236-78 Forest Service Standard Specifications for
Construction of Roads and Bridges.
PART 452 SOLICITATION PROVISIONS AND CONTRACT CLAUSES
Inquiries and all correspondence concerning this solicitation should be submitted in
writing to the Contracting Officer. Offerors should contact only the Contracting Officer
issuing the solicitation about any aspect of this requirement prior to contract award.
(As used in this provision, the term "brand name" includes identification of
products by make and model.) (a) If items called for by this solicitation have been identified by a "brand name
or equal" description, such identification is intended to be descriptive, but not
restrictive, and is to indicate the quality and characteristics of products that will be
satisfactory. Offers of "equal" products (including products of the brand name
manufacturer other than the one described by brand name) will be considered for award if
such products are clearly identified in the offer (see clause 452.211-2) and are
determined by the Contracting Officer to meet fully the salient characteristics
requirements listed in the solicitation. (b) Unless the offeror clearly indicates in its offer that it is offering an
"equal" product, the offeror shall be considered as offering the brand name
product(s) referenced in the solicitation. (c)(1) If the offeror proposes to furnish an "equal" product or products, the
brand name(s), if any, and any other required information about the product(s) to be
furnished shall be inserted in the space provided in the solicitation. The evaluation of
offers and the determination as to the equality of the product(s) offered shall be the
responsibility of the Government and will be based on information furnished by the offeror
or identified in its offer as well as other information reasonably available to the
contracting activity. Caution to offerors: The contracting activity is not responsible for
locating or securing any information which is not identified in the offer and is not
reasonably available to the contracting activity. Accordingly, to assure that sufficient
information is available, the offeror must furnish as a part of its offer all descriptive
material (such as cuts, illustrations, drawings, or other infor-mation) necessary for the
contracting activity to (i) determine whether theproduct offered meets the salient
characteristics requirement of the solicitation, and (ii) establish exactly what the
offeror proposes to furnish and what the Government would be binding itself to purchase by
making an award. The information furnished may include specific reference to information
previously furnished or to information otherwise available to the contracting activity. (2) If an offeror proposes to modify a product so as to make it conform to the
requirements of the solicitation, the offer shall include (i) a clear description of such
proposed modifications and (ii) clearly marked descriptive material to show the proposed
modifications. (End of Provision)
As prescribed in 411.171, insert the following or substantially the same clause in
solicitations seeking offers on a "brand name or equal" basis to allow offerors
the opportunity to clearly identify the "equal" item being offered, and to
illustrate how that item meets the salient characteristics requirements of the Government.
(a) Offerors proposing to furnish an "equal" product, in accordance with the
"Brand Name or Equal" provision of this solicitation, shall provide the
following information for each offered "equal" product:
Contract Line Item Number (if any): _____________________________ Brand Name or Equal Product identified by the Government in this
solicitation:________________________________________________ Offered Product Name:_______________________________________ Catalog Description or part number:___________________________________________________ Manufacturer's Name:________________________________________ Manufacturer's
Address:___________________________________________________________________ (b) Offerors are responsible for submitting all additional information on the above
product necessary for the Contracting Officer to determine whether the product offered
meets the "brand name or equal" product's salient characteristics listed in the
The Contractor shall furnish the necessary personnel, material, equipment, services and
facilities (except as otherwise specified), to perform the Statement of
Work/Specifications referenced in Section J.
ATTACHMENTS TO STATEMENT OF WORK/SPECIFICATIONS (FEB 1988) The attachments to the Statement of Work/Specifications listed in Section J are hereby
made part of this solicitation and any resultant contract.
The period of performance of this contract is from ___*___ through ___*___. (End of Clause)
The effective period of this contract is from ___*___ through ___*___. (End of Clause)
As prescribed in 414.201-6, insert a provision substantially as follows: AWARD BY LOT (NOV 1996)
Subject to the Section L provision FAR 52.214-10, "Contract Award-- Sealed
Bidding," award will generally be made to a single bidder on each entire lot.
However, the Government reserves the right to award by item within any lot when the
contracting officer determines that it is advantageous to the Government.
452.215-71 Instructions for the Preparation of Technical and
As prescribed in 415.407(a), insert a provision substantially as follows:
INSTRUCTIONS FOR THE PREPARATION OF TECHNICAL AND BUSINESS PROPOSALS
(a) General Instructions. Proposals submitted in response to this solicitation
shall be furnished in the following format with the numbers of copies as specified below.
(1) The proposal must include a technical proposal and business proposal. Each of the
parts shall be separate and complete so that evaluation of one may be accomplished
independently from evaluation of the other. The technical proposal must not contain
reference to cost; however, resource information (such as data concerning labor hours and
categories, materials, subcontracts, etc.) must be contained in the technical proposal so
that the contractor's understanding of the statement of work may be evaluated.
(2) Offerors may, at their discretion, submit alternate proposals or proposals which
deviate from the requirement; provided, that an offeror also submit a proposal for
performance of the work as specified in the statement of work. Any "alternate"
proposal may be considered if overall performance would be improved or not compromised,
and if it is in the best interest of the Government. Alternate proposals, or deviations
from any requirement of this RFP, must be clearly identified.
(3) The Government will evaluate proposals in accordance with the evaluation criteria
set forth in Section M of this RFP.
(4) Offerors shall submit their proposal(s) in the following format and the quantities
(a) * copies of the completed, signed offer (Sections A through K of the
solicitation package)
(b) * copies of the technical proposal (c) * copies of the business/cost proposal (b) Technical Proposal Instructions. The technical proposal will be used to make
an evaluation and arrive at a determination as to whether the proposal will meet the
requirements of the Government. Therefore, the technical proposal must present sufficient
information to reflect a thorough understanding of the requirements and a detailed,
description of the techniques, procedures and program for achieving the objectives of the
specifications/statement of work. Proposals which merely paraphrase the requirements of
the Government's specifications/statement of work, or use such phrases as "will
comply" or "standard techniques will be employed" will be considered
unacceptable and will not be considered further. As a minimum, the proposal must clearly
(Contracting Officer shall identify in this section the minimum information required
to evaluate each technical evaluation factor listed in Section M.)
In addition to any other requirements for cost/pricing information required in clause
FAR 52.215-41, Requirements for Cost or Pricing Data or Other Than Cost of Pricing Data
(OCT 1995), the following is required: (Contracting Officer shall identify additional information required if appropriate.)
(2) Business Proposal. (a) Furnish financial statements for the last two years, including an interim statement
for the current year, unless previously provided to the office issuing the RFP, in which
case a statement as to when and where this information was provided may be furnished
instead. (b) Specify the financial capacity, working capital and other resources available to
perform the contract without assistance from any outside source. (c) Provide the name, location, and intercompany pricing policy for other divisions,
subsidiaries, parent company, or affiliated companies that will perform work or furnish
materials under this contract.
*Contracting officer shall insert number of copies required. Alternate I (NOV 1996): When FAR clause 52.215-41 is not used to specify the
cost/price information requirements and cost and pricing data is required substitute the
following for subparagraph (c)(1): (c)(1) Cost and pricing data is required. Cost proposals must be submitted on a
Standard Form 1411, Contract Pricing Proposal Cover Sheet, with supporting attachments in
accordance with FAR Table 15-2, Instructions for Submission of a Contract Pricing
Alternate II (NOV 1996): When FAR clause 52.215-41 is not used and use of a SF
1448 is required for submission of other than cost and pricing data, substitute the
following subparagraph for (c)(1) above: (c)(1) Cost proposals must be submitted on a Standard Form 1448, Proposal Cover Sheet
(Cost or Pricing Data Not Required), in accordance with FAR Table 15-3, Instructions for
Submission of Information Other Than Cost or Pricing Data. 452.215-72 Amendments to Proposals. As prescribed in 415.407(b), insert the following provision:
Any changes to a proposal made by the offeror after its initial submittal shall be
accomplished by replacement pages. Changes from the original page shall be indicated on
the outside margin by vertical lines adjacent to the change. The offeror shall include the
date of the amendment on the lower right corner of the changed pages.
452.215-73 Postaward Conference
As prescribed in 415.1070, insert a clause substantially as follows: POST AWARD CONFERENCE (NOV 1996)
A post award conference with the successful offeror is required. It will be scheduled
within * days after the date of contract award. The conference will be held at: *
. (End of Clause)
*Contracting officer to insert number of days and location. 452.216-70 Award Fee. As prescribed in 416.405, insert a clause substantially as follows: AWARD FEE (FEB 1988)
The amount of award fee the Contractor earns, if any, is based on a subjective
evaluation by the Government of the quality of the Contractor's performance in accordance
with the award fee plan. The Government will determine the amount of award fee every * months
beginning with ** . The Fee Determination Official (FDO) will unilaterally
determine the amount of award fee. The FDO's determination will be in writing to the
Contractor and is not subject to the "Disputes" clause. The Government may
unilaterally change the award fee plan at any time and will provide such changes in
writing to the Contractor prior to the beginning of the applicable evaluation period. The
Contractor may submit a voucher for the earned award fee. Available award fee not earned
during one period does not carry over to subsequent periods. (End of Clause)
* Contracting Officer shall insert appropriate number of months. **Contracting Officer shall insert appropriate date. 452.216-71 Base Fee and Award Fee Proposal. As prescribed in 416.470, insert the following provision: BASE FEE AND AWARD FEE PROPOSAL (FEB 1988)
For the purpose of this solicitation, offerors shall propose a base fee of * percent
of the total estimated cost proposed. The award fee shall not exceed * percent of
the total estimated cost. (End of Provision)
*Contracting Officer shall insert appropriate percentages. 452.216-72 Evaluation Quantities--Indefinite Delivery Contract.
As prescribed in 416.506(a), insert a provision substantially as follows: EVALUATION QUANTITIES--INDEFINITE-DELIVERY CONTRACT (FEB 1988)
To evaluate offers for award purposes, the Government will apply the offeror's proposed
fixed-prices/rates to the estimated quantities included in the solicitation, and will add
other direct costs if applicable.
During the period specified in FAR clause 52.216-18, ORDERING, the Government shall
place orders totaling a minimum of * , but not in excess of * . (End of Clause)
The ceiling price of this contract is $ * . The Contractor shall not make
expenditures or incur obligations in the performance of this contract which exceed the
ceiling price specified herein, except at the Contractor's own risk.
*Contracting Officer shall insert appropriate dollar amount. 452.216-75 Letter Contract. As prescribed in 416.603-4, insert the following clause:
This contract replaces letter contract No. * dated * and all amendments
thereto. (End of Clause) *Contracting Officer shall insert number and date. 452.219-70 Size Standard and SIC Code Information. As prescribed in 419.508, insert the following provision: SIZE STANDARD AND SIC CODE INFORMATION (NOV 1996) The Standard Industrial Classi-fication Code(s) and business size standard(s)
describing the products and/or services to be acquired under this solicitation are listed
below: Contract line item(s): ___*____ -- SIC Code ____*____ -- Size Standard _____*_____ (End of provision)
*Contracting Officer shall insert the appropriate data for each contract line item
in the solicitation. The data entry line may be duplicated as required to describe all of
the contract line items or sub-items.
As prescribed in 424.104, insert a clause substantially as follows: CONFIDENTIALITY OF INFORMATION (FEB 1988)
(a) Confidential information, as used in this clause, means -- (1) information or data of a personal nature, proprietary about an individual, or (2)
information or data submitted by or pertaining to an organization. (b) In addition to the types of confidential information described in (a)(1) and (2)
above, information which might require special consideration with regard to the timing of
its disclosure may derive from studies or research, during which public disclosure of
primarily invalidated findings could create an erroneous conclusion which might threaten
public health or safety if acted upon.
(c) The Contracting Officer and the Contractor may, by mutual consent, identify
elsewhere in this contract specific information and/or categories of information which the
Government will furnish to the Contractor or that the Contractor is expected to generate
which is confidential. Similarly, the contracting Officer and the Contractor may, by
mutual consent, identify such confidential information from time to time during the
performance of the contract. Failure to agree will be settled pursuant to the
"Disputes" clause. (d) If it is established that information to be utilized under this contract is subject
to the Privacy Act, the Contractor will follow the rules and procedures of disclosure set
forth in the Privacy Act of 1974, 5 U.S.C. 552a, and implementing regulations and
policies, with respect to systems of records determined to be subject to the Privacy Act. (e) Confidential information, as defined in (a)(1) and (2) above, shall not be
disclosed without the prior written consent of the individual, institution or
organization. (f) Written advance notice of at least 45 days will be provided to the Contracting
Officer of the Contractor's intent to release findings of studies or research, which have
the possibility of adverse effects on the public or the Federal agency, as described in
(b) above. If the Contracting Officer does not pose any objections in writing within the
45 day period, the contractor may proceed with disclosure. Disagreements not resolved by
the Contractor and Contracting Officer will be settled pursuant to the
"Disputes" clause.
(g) Whenever the Contractor is uncertain with regard to the proper handling of material
under the contract, or if the material in question is subject to the Privacy Act or is
confidential information subject to the provisions of this clause, the Contractor shall
obtain a written determination from the Contracting Officer prior to any release,
disclosure, dissemination, or publication.
(h) The provisions of paragraph (e) of this clause shall not apply when the information
is subject to conflicting or overlapping provisions in other Federal, State or local laws.
As prescribed in 426.7009(a), include the following
PREFERRED PRODUCTS (MAY 1998)
Specific products required by this solicitation and
resulting contract, are subject to a price or a technical preference. A list of these
products, the specific preference, and the manufacturer or producer is included below.
Contract Line Item (or other location in this
solicitation): ____________ *___________________
________________________________________________*___________________
____________________________________*___________________
_____________________________________________*___________________
* For each line item to which a preference applies,
Contracting officer shall insert appropriate information.
As prescribed in 426.7009(b), include the following
SET-ASIDE FOR MANDATORY PRODUCTS
Specific products are set-aside as mandatory products.
These are separately listed in the schedule, specifications, or performance work
statement. Specific terms governing the set-aside, and source information for the products
solicitation): ______________ *___________________
Product: __________________________________
_______________________*___________________________________
Set-Aside Terms: ___________________________
*___________________________________ (End of provision)
* For each line item to which a set-aside applies,
As prescribed in 426.7009(c), include the following
PRICE PREFERENCE FOR AWARD (MAY
Certain products listed in the schedule of this
solicitation are subject to a price preference. A list of these products, the amount of
the preference, and source information is included in provision 452.226-70, Preferred
Products. For purposes of evaluation of offers only, the offered prices for these products
will be reduced by the price preference listed in the solicitation.
If furnished as security, money orders, drafts, cashiers checks, or certified checks
shall be drawn payable to: __*__. (End of Provision)
452.228-71 Insurance Coverage. As prescribed in 428.310, insert the following clause: INSURANCE COVERAGE (NOV 1996)
Pursuant to FAR clause 52.228-5, Insurance-Work on a Government Installation, the
Contractor will be required to present evidence to show, as a minimum, the amounts of
insurance coverage indicated below:
(a) Workers Compensation and Employer's Liability. The Contractor is required to comply
with applicable Federal and State workers' compensation and occupational disease statutes.
If occupational diseases are not compensable under those statutes, they shall be covered
under the employer's liability section of the insurance policy, except when contract
operations are so commingled with a Contractor's commercial operations that it would not
be practical to require this coverage. Employer's liability coverage of at least $100,000
shall be required, except in States with exclusive or monopolistic funds that do not
permit worker's compensation to be written by private carriers.
(b) General Liability. The Contractor shall have bodily injury liability insurance
coverage written on a comprehensive form of policy of at least $500,000 per occurrence.
(c) Automobile Liability. The Contractor shall have automobile liability insurance
written on a comprehensive form of policy. The policy shall provide for bodily injury and
property damage liability covering the operation of all automobiles used in connection
with performing the contract. Policies covering automobiles operated in the United States
shall provide coverage of at least $200,000 per person and $500,000 per occurrence for
bodily injury and $20,000 per occurrence for property damage or loss. (d) Aircraft Public and Passenger Liability. When aircraft are used in connection with
performing the contract, the Contractor shall have aircraft public and passenger liability
insurance. Coverage shall be at least $200,000 per person and $500,000 per occurrence for
bodily injury, other than passenger injury. Coverage for passenger injury shall be at
least $200,000 multiplied by the number of seats or passengers, whichever is greater.
Alternate I (NOV 1996). As prescribed in 428.310, substitute the following
paragraph (b), when additionally the contractor must have property damage liability
(b) General Liability. (1) The Contractor shall have bodily injury liability coverage
written on a comprehensive form of policy of at least $500,000 per occurrence.
(2) The Contractor shall have property damage liability insurance shall be required in
the amount of ____*___ per occurrence. *Contracting Officer shall insert amount required. 452.232-70 Reimbursement for Bond Premiums--Fixed-Price
REIMBURSEMENT FOR BOND PREMIUMS--FIXED-PRICE CONSTRUCTION CONTRACTS
The Contract Price includes the total amount for premiums that the Contractor
attributes to the furnishing of perfor-mance and payment bonds required by the contract.
Reimbursement for bond premiums under the clause at FAR 52.232-5, Payments Under
Fixed-Price Construction Contract, shall not cover any amount therefor not included in the
The low bidder for purposes of award shall be the conforming responsible bidder
offering the low aggregate amount for the first or base bid item, plus or minus (in the
order of priority listed in the schedule) those additive or deductive bid items providing
the most features of the work within the funds determined by the government to be
available before bids are opened. If addition of another bid item in the listed order of
priority would make the award exceed such funds for all bidders, it shall be skipped and
the next subsequent additive bid item in a lower amount shall be added if award therein
can be made within such funds. For example, when the amount available is $100,000 and a
bidder's base bid and four successive additives are $85,000, $10,000, $8,000, $6,000, and
$4,000, the aggregate amount of the bid for purposes of award would be $99,000 for the
base bid plus the first and fourth additives, the second and third additives being skipped
because of each of them would cause the aggregate bid to exceed $100,000. In any case all
bids shall be evaluated on the basis of the same additive or deductive bid items,
determined as above provided. The listed order of priority need be followed only for
determining the low bidder. After determination of the low bidder as stated, award in the
best interests of the Government may be made on the selected first or base bid item and
any combination of additive or deductive items for which funds are determined to be
available at the time of the award, provided that award on such combination of bid items
does not exceed the amount offered by any other conforming responsible bidder for the same
combination of bid items.
PROHIBITION AGAINST THE USE OF LEAD-BASED PAINT (NOV 1996) Neither the Contractor nor any subcontractor performing under this contract shall use
paints containing more then 0.06 of 1 percent lead by weight (calculated as lead metal) in
the total nonvolatile content of the paint, or the equivalent measure of lead in the dried
film of paint already applied, or both.
(a) Before any camp, quarry, borrow pit, storage, detour, or bypass site, other than
shown on the drawings, is opened or operated on USDA land or lands administered by the
USDA, the Contractor shall obtain written permission from the Contracting Officer. A camp
is interpreted to include a campsite or trailer parking area of any employee working on
the project for the Contractor. (b) Unless excepted elsewhere in the contract, the Contractor shall (i) provide and
maintain sanitation facilities for the work force at the site and (ii) dispose of solid
waste in accordance with applicable Federal, State and local regulations. (End of clause)
If a previously unidentified archaeological or historic site(s) is encountered, the
Contractor shall discontinue work in the general area of the site(s) and notify the
Contracting Officer immediately.
CONTROL OF EROSION, SEDIMENTATION, AND POLLUTION (NOV 1996) (a) Operations shall be scheduled and conducted to minimize erosion of soils and to
prevent silting and muddying of streams, rivers, irrigation systems, and impoundments
(lakes, reservoirs, etc.). (b) Pollutants such as fuels, lubricants, bitumens, raw sewage, and other harmful
materials shall not be discharged on the ground; into or nearby rivers, streams, or
impoundments; or into natural or man-made channels. Wash water or waste from concrete or
aggregate operations shall not be allowed to enter live streams prior to treatment by
filtration, settling, or other means sufficient to reduce the sediment content to not more
than that of the stream into which it is discharged.
(c) Mechanized equipment shall not be operated in flowing streams without written
approval by the Contracting Officer.
MAXIMUM WORKWEEK--CONSTRUCTION SCHEDULE (NOV 1996) Within ____ calendar days after receipt of a written request from the Contracting
Officer, the Contractor must submit the following in writing for approval:
(a) A schedule as required by FAR clause 52.236-15, Schedules for Construction
Contracts, and (b) The hours (including the daily starting and stopping times) and days of the week
the Contractor proposes to carry out the work. The maximum workweek that will be approved is _______*_______.
When required by the specifications or the Contracting Officer, samples, certificates,
and test data shall be submitted after award of the contract, prepaid, in time for proper
action by the Contracting Officer or his/her designated representative. Certificates and
test data shall be submitted in triplicate to show compliance with materials and
construction specified in the contract performance requirements.
Samples shall be submitted in duplicate by the Contractor, except as otherwise
specified, to show compliance with the contract requirements. Materials or equipment for
which samples, certifications or test data are required shall not be used in the work
until approved in writing by the Contracting Officer.
As prescribed in 436.577, the following clause may be used in Forest Service
EMERGENCY RESPONSE (NOV 1996) (a) Contractor's Responsibility for Fire Fighting. (1) The Contractor, under the
provisions of FAR clause 52.236-9, PROTECTION OF EXISTING VEGETATION, STRUCTURES,
EQUIPMENT, UTILITIES, AND IMPROVEMENTS, shall immediately extinguish all fires on the work
site other than those fires in use as a part of the work. (2) The Contractor may be held
liable for all damages and for all costs incurred by the Government for labor,
subsistence, equipment, supplies, and transportation deemed necessary to control or
suppress a fire set or caused by the Contractor or the Contractor's agents or employees. (b) Contractor's Responsibility for Notification in Case of Fire. The Contractor
shall immediately notify the Government of any fires sighted on or in the vicinity of the
work site. ( c) Contractor's Responsibility for Responding to Emergencies. When directed by
the Contracting Officer, the Contractor shall allow the Government to temporarily use
employees and equipment from the work site for emergency work (anticipated to be
restricted to fire fighting). An equitableadjustment for the temporary use of employees
and equipment will be made under the CHANGES clause, FAR 52.243-4. (End of clause)
As prescribed in 436.578, insert the following clause:
FOREST SERVICE STANDARD SPECIFICATIONS FOR CONSTRUCTION OF ROADS AND
BRIDGES (NOV 1996)
The Forest Service Standard Specifications for Construction of Roads and Bridges,
XXXX 199X are included by reference . The requirements contained in these
specifications are hereby made a part of this solicitation and any resultant contract.
This contract is for the construction of timber sale road(s) which a timber purchaser
has opted to have theGovernment construct. The Government is obligated to make these roads
available to the timber purchaser by ______*______. Failure to make these roads available
by this date could result in Government liability for delay to the timber purchaser for
which the Contractor might become liable should the Contractor fail to complete this
contract within the specified and allowed contract time.
*Contracting Officer shall insert appropriate date. 452.236-80 Firms Ineligible for Award -- Construction.
FIRMS INELIGIBLE FOR AWARD--CONSTRUCTION (NOV 1996) The firm(s) and its subsidiaries or affiliates signatory to this contract shall be
ineligible for award of any construction contract resulting from the design work performed
(a) As prescribed in 437.110(a), insert a clause substantially as follows: LOSS, DAMAGE, DESTRUCTION OR REPAIR (FEB 1988) (a) For equipment furnished under this contract without operator, the Government will
assume liability for any loss, damage or destruction of such equipment, not to exceed a
total of $___*___ except that no reimbursement will be made for loss, damage or
destruction due to (1) ordinary wear or tear, (2) mechanical failure, or (3) the fault or
negligence of the Contractor or the Contractor's agents or employees.
(b) For equipment furnished under this contract with operator, the Government shall not
be liable for any loss, damage or destruction of such equipment, except for loss, damage
or destruction resulting from the negligent or wrongful act(s) of Government employee(s)
while acting within the scope of their employment.
(c) All repairs to equipment furnished under this contract shall be made by the
Contractor and reimbursement, if any, shall be determined in accordance with (a) or (b)
above. Repairs shall be made promptly and equipment returned to use within ___**___ hours.
In lieu of repairing equipment, the Contractor may furnish similar replacement equipment
within the time specified. The Contractor may authorize the Government to make repairs
upon the request of the Contracting Officer. In such case, the Contractor will be billed
for labor and parts costs.
*Contracting Officer shall insert amount available in current funds to cover
**Contracting Officer shall insert appropriate number of hours. 452.237-71 Pre-Bid/Pre-Proposal Conference.
As prescribed in 437.110(b), insert a provision substantially as follows: PRE-BID/PRE-PROPOSAL CONFERENCE (FEB 1988)
(a) The Government is planning a pre-bid/pre-proposal conference, during which
potential offerors may obtain a better understanding of the work required. (b) Offerors are encouraged to submit all questions in writing at least five (5) days
prior to the conference. Questions will be considered at any time prior to or during the
conference; however, offerors will be asked to confirm verbal questions in writing.
Subsequent to the conference, an amendment to the solicitation containing an abstract of
the questions and answers, and a list of attendees, will be disseminated. (c) In order to facilitate conference preparations, it is requested that the person named on the Standard Form 33 of this solicitation be contacted
and advised of the number of persons who will attend. (d) The Government assumes no responsibility for any expense incurred by an offeror
prior to contract award. (e) Offerors are cautioned that, notwithstanding any remarks or clarifications given at
the conference, all terms and conditions of the solicitation remain unchanged unless they
are changed by amendment to the solicitation. If the answers to conference questions, or
any solicitation amendment, create ambiguities, it is the responsibility of the offeror to
seek clarification prior to submitting an offer.
Date:______________________ Time: _____________________ Location: __________________ (End of Clause)
As prescribed in 437.110(c), insert the following provision: EQUIPMENT INSPECTION VISIT (FEB 1988)
Offerors are urged and expected to inspect the equipment on which maintenance or
repairs are to beperformed and to satisfy themselves regarding all conditions that may
affect the cost of contract performance, to the extent that the information is reasonably
obtainable. In no event shall failure to inspect the equipment constitute grounds for a
claim after contract award.
Offerors are invited to inspect the ____*____ at _____*______ by telephoning _____*____
on ______*_____ for an appointment.
*Contracting Officer shall insert appropriate data. 452.237-74 Key Personnel.
As prescribed in 437.110(d), insert a clause substantially as follows: KEY PERSONNEL (FEB 1988)
(a) The Contractor shall assign to this contract the following key personnel:
__________________ (b) During the first ninety (90) days of performance, the Contractor shall make no
substitutions of key personnel unless the substitution is necessitated by illness, death,
or termination of employment. The Contractor shall notify the Contracting Officer within
15 calendar days after the occurrence of any of these events and provide the information
required by paragraph (c) below. After the initial 90-day period, the Contractor shall
submit theinformation required by paragraph (c) to the Contracting Officer at least 15
days prior to making any permanent substitutions. (c) The Contractor shall provide a detailed explanation of the circumstances
necessitating the proposed substitutions, complete resumes for the proposed substitutes,
and any additional information requested by the Contracting Officer. Proposed substitutes
should have comparable qualifications to those of the persons being replaced. The
Contracting Officer will notify the Contractor within 15 calendar days after receipt of
all required information of the decision on substitutions. The contract will be modified
to reflect any approved changes of key personnel.
As prescribed in 437.110(e), insert a clause substantially as follows: RESTRICTIONS AGAINST DISCLOSURE (FEB 1988)
(a) The Contractor agrees, in the performance of this contract, to keep all information
contained in source documents or other media furnished by the Government in the strictest
confidence. The Contractor also agrees not to publish or otherwise divulge such
information in whole or in part in any manner or form, or to authorize orpermit others to
do so, taking such reasonable measures as are necessary to restrict access to such
information while in the Contractor's possession, to those employees needing such
information to perform the work provided herein, i.e., on a "need to know"
basis. The Contractor agrees to immediately notify in writing, the Contracting Officer,
named herein, in the event that the Contractor determines or has reason to suspect a
breach of this requirement.
(b) The Contractor agrees not to disclose any information concerning the work under
this contract to any persons or individual unless prior written approval is obtained from
the Contracting Officer. The Contractor agrees to insert the substance of this clause in
any consultant agreement or subcontract hereunder.
As prescribed in 437.270(a), insert a clause substantially as follows: PROGRESS REPORTING (FEB 1988)
The Contractor shall submit a progress report ___*___, covering work accomplished
during that period of the contract performance. The progress report shall be brief and
factual and shall be prepared in accordance with the following format: (a) A cover page containing: (1) Contract number and title; (2) Type of report, sequence number of report, and period of performance being
reported; (3) Contractor's name and address; (4) Author(s); and (5) Date of report. (b) SECTION I - An introduction covering the purpose and scope of the contract effort.
This shall be limited to one paragraph in all but the first and final month's narrative.
(c) SECTION II - A description of overall progress plus a separate description of each
task or other logical segment of work on which effort was expended during the report
period. The description shall include pertinent data and/or graphs in sufficient detail to
explain any significant results achieved. (d) SECTION III - A description of current technical or substantive performance, and
any problem(s) which may impede performance along with proposed corrective action.
(e) SECTION IV - A planning schedule shall be included with the first progress report
for all assigned tasks required under the contract, along with the estimated starting and
completiondates for each task. The planning schedule shall be updated and submitted with
each subsequent technical progress report, including an explanation of any difference
between actual progress and planned progress, why the differences have occurred, and--if
behind planned progress--what corrective steps are planned.
(f) SECTION V - If applicable, financial information shall be submitted for each major
task or line item cost.
(2) The estimated cost expended during the current reporting period. (3) Identification of direct labor hours of prime contractor and subcontractor(s)
and/or consultant(s), if applicable.
*Contracting Officer shall insert frequency of reporting requirement. 452.237-78 Contracts with Consulting Firms for Services.
As prescribed in 437.270(b), insert a clause substantially as follows: CONTRACTS WITH CONSULTING FIRMS FOR SERVICES (FEB 1988) Offerors are specifically cautioned that any firm(s) receiving a contract award to
provide the services described herein will be prohibited from competing for or receiving a
follow-on contract to perform ____ * ____. (End of Clause)
*Contracting Officer shall insert the appropriate information. 452.246-70 Inspection and Acceptance. As prescribed in 446.370, insert the following clause: INSPECTION AND ACCEPTANCE (FEB 1988)
(a) The Contracting Officer or the Contracting Officer's duly authorized representative
will inspect and accept the supplies and/or services to be provided under this contract.
(b) Inspection and acceptance will be performed at: ________*_________. (End of clause)
*Contracting Officer shall insert appropriate identifying data. Alternate I (FEB 1988). As prescribed in 446.370, substitute a paragraph (b) and
add a paragraph (c):
(b) Inspection will be performed at: __________*___________ (c) Acceptance will be performed at: __________*___________ (End of clause)
452.247-70 Delivery Location. As prescribed in 447.302, insert a clause substantially as follows:
Shipment of deliverable items, other than reports, shall be to: ____*____. (End of Clause)
*Contracting Officer shall insert appropriate identifying data. 452.247-71 Marking Deliverables. As prescribed in 447.305-10(a), insert a clause substantially as follows: MARKING DELIVERABLES (FEB 1988)
(a) The contract number shall be placed on or adjacent to all exterior mailing or
shipping labels of deliverable items called for by the contract. (b) Mark deliverables, except reports, for: _______*_______. (End of Clause)
*Contracting Officer shall insert the appropriate information. 452.247-72 Packing for Domestic Shipment. As prescribed in 447.305-10(b), insert the following clause: PACKING FOR DOMESTIC SHIPMENT (FEB 1988)
Material shall be packed for shipment in such a manner that will insure acceptance by
common carriers and safe delivery at destination. Containers and closures shall comply
with the Interstate Commerce Commission regulations, Uniform Freight Classification Rules,
or regulations of other carriers as applicable to the mode of transportation.
Supplies shall be packed for overseas shipment in accordance with the best commercial
export practice suitable for water movement to arrive undamaged at ultimate destination.
PART 453--FORMS
453.000 Scope of part.
SUBPART 453.1--GENERAL
453.103 Exceptions.
453.108 Recommendations concerning forms.
SUBPART 453.2--PRESCRIPTION OF FORMS
453.200 Scope of subpart.
453.213 Simplified Acquisition and other simplified purchase procedures (AD-838).
453.270 Request for contract action (AD-700).
SUBPART 453.3--ILLUSTRATIONS OF FORMS
453.300 Scope of subpart.
453.303 Agency forms.
453.303-700 Procurement Request (AD-700).
453.303-838 Purchase Order (AD-838).
PART 453 FORMS
This part: (a) Prescribes USDA (AD) forms for use in acquisition, (b) Contains
requirements and information generally applicable to AD forms and forms prescribed by FAR
Part 53, and (c) illustrates AD forms.
(a) The contracting officer shall submit a request for exceptions to forms prescribed
in FAR Part 53 through the head of the contracting activity (HCA) to the Senior
Procurement Executive (SPE) for referral to the GSA. (b) Requests for exceptions to AD forms prescribed in Part 453 shall be handled as
individual or class deviations, as appropriate (see Subpart 401.4).
Contracting officers shall submit recommendations for new forms or to revise,
eliminate, or consolidate forms prescribed by FAR part 53 and part 453 through the HCA to
This subpart prescribes USDA (AD) forms for use in acquisition. Consistent with the
approach used in FAR Subpart 53.2, this subpart is arranged by subject matter, in the same
order as, and keyed to, the parts of the AGAR in which the form usage requirements are
addressed. 453.213 Simplified Acquisition and other simplified purchase procedures (AD-838).
Form AD-838, Purchase Order, is prescribed for use as a Simplified Acquisition
Procedure /delivery order/task order document in lieu of OF 347 and OF 348 (see
413.505-1).
453.270 Request for contract action (AD-700). Form AD-700, Procurement Request, may be used as a contract requisition document
by contracting activities in USDA. SUBPART 453.3--ILLUSTRATIONS OF FORMS
This subpart contains illustrations of USDA (AD) forms for use in acquisitions.
Forms are not illustrated in the FEDERAL REGISTER or Code of Federal Regulations.
Individual copies may be obtained from any USDA contracting activity or the office of the
SPE. 453.303 Agency forms. 453.303-700 Procurement Request (AD-700).