Source: http://www.state.in.us/sos/dealer/4264.htm
Timestamp: 2018-10-21 19:40:59
Document Index: 308811010

Matched Legal Cases: ['§ 9', '§ 9', '§ 9', '§ 9', '§ 9', '§9', '§ 9', '§ 9', '§ 9']

﻿ SOS: Dealer Alerts
Current: Dealer Alerts
Urgent: You may have recently received an email that appears to have come from our office. The email was not originated from SOS and is spam. It also contains an attachment. Please do not open the attachment or respond to the email. The Dealer Services Division is working to resolve the issue as quickly as possible.
To protect your account, we highly recommend changing your online Dealer Account password as well as your email password.
Below is a copy of the email text.
From: Indiana Dealer Licensing via DocuSign <noreply@sos.in.gov>
Sent: Saturday, May 19, 2018 12:52 PM
Indiana Auto Dealer Services Division has shared a document with you on DocuSign
Documents received are removed from our system on its expiry date.
The DocuSign Team.
Complete Deficient Application Online
Beginning May 6, 2018, dealers are now able to complete certain application deficiencies from their online account. A step-by-step guide can be found here. This document, and other helpful information about your online account, can also be found at https://secure.in.gov/sos/dealer/4461.htm.
Improved Dealer Search Functions and Valid Dealer List Update
Beginning January 21, you will be able to search for dealers using a new search feature available at: https://dealers.sos.in.gov/. Click on the Dealer Search tile. Going forward, this is also where you will access the list of Valid Dealer Licenses. The Division will no longer post a monthly spreadsheet listing Valid Dealer Licenses. The new search feature provides dealer license statuses in real time, which can also be exported to Excel. Note: in order to obtain a complete listing of valid dealer licenses, include both the status of “Valid” and “Probation.”
Request Additional Dealer Plates or an Increase in your Plate Limit Online!
As of January 21, licensed dealers can request additional dealer plates (metal) online from their account. Dealers will also be able to submit a request for an increase in their dealer plate limit (both metal and interim/paper plates) from their online account. For step-by-step instructions to request an additional plate, click here. For step-by-step instructions to request an increase in plate limit, click here.
Initial License Applications Can Now Be Submitted Online!
Those wishing to apply for a license, can now do so online through our new dealer system. Login at https://dealers.sos.in.gov to get started. You must have an Access Indiana/Azure account in order to login. Step-by-step instructions for completing the license application online can be found under Step 2 Completing the Application found at http://www.in.gov/sos/dealer/3936.htm.
​Dealers Can Now Updated Plate Status and Request Replacement Plates Online!
Dealers can now report lost, stolen, or mutilated dealer license plates and request replacement plates from their online account. For step-by-step instructions, please click here.
​ Auto Dealer Services Division Location
The Auto Dealer Services Division offices, including the drop-off window, have been relocated from room E-018 to E-111. It is in the same building, but is now located on the first floor.
Online Renewals Now Live!
As of today, you may now complete your license renewal application online. Please read the following document for step-by-step instructions on important information: Online Renewal Guide. . *Please do not submit more than 1 renewal. Allow up to 30 minutes for the renewal item to appear on your Dashboard*
Advisory Letter - Department of Financial Institutions
On October 6, 2017,the Dept. of Financial Institutions issued a new advisory letter for lease-here, pay-here dealers. The letter can be found in full here and at DFI’s website.
BMV Policy Change
If a vehicle was traded, the BMV now requires that customers also bring in proof of the trade in order to transfer the license plate and receive a tax credit. The purchase invoice that shows the description of the vehicle trade may be used as proof. Additional details are available in this memo.
Resources for Online Dealer Account Set-up/Maintenance
If you have questions about your online dealer account, please check out the resources available here . You can also access this information by clicking on Online Dealer Account Info on the left side of the screen. Updated FAQs have been posted.
Administration of Dealer Designee license plates
Administration of Dealer Designee license plates will be transferred to the Secretary of State from the BMV effective July 1, 2017. Any designee license plate that you requested and were granted by the BMV before July 1, 2017 will continue to be valid until its expiration. To request dealer designee license plates, complete and submit State Form 56304. To assign a dealer designee license plate, complete and submit State Form 56287. These forms will be available on our website.
New Plates on Demand System is LIVE
The new Plates on Demand system is now live! To access the new system you must set up a new online account on https://dealers.sos.in.gov. Instructions for setting up your account and using the new system are available in the Dealer Alerts below and by clicking on the Online Dealer Account Info menu item to the left of the screen. For assistance with setting up your account, you may contact our support line at (317) 576-2568.
Dealer Preview Presentation Posted
On 11/4/16, the ADSD hosted a Dealer Preview session for the upcoming new system. The information from the session is posted on the Presentations page and can be found here.
Updated Convenience Fee
The BMV has issued an updated memo related to fees assessed by partial service providers. Please see the linked memo and disclosure form. If you have questions, please e-mail the BMV directly at bmvpsb@bmv.in.gov.
Automotive Salvage Recycler - Renewal Requirements ​
In order to renew an automotive salvage recycler license issued by the Indiana Secretary of State, Auto Dealer Services Division, an automotive salvage recycler must provide evidence of a bond in the amount of twenty-five thousand dollars ($25,000) that is in favor of the Secretary of State and secures payment of fines, penalties, costs, and fees assessed by the Secretary.
The bond must be on the newly revised bond form: State Form 53966 (R5/6-15). This is the same form number (53966) as the previous bond form, but an updated version (R5/6-15).
Automotive salvage recyclers must also include a Zoning Affidavit (SF 55936, 11-15) which is available in the Forms section of this website and meet the established place of business requirements.
If you have any questions about this notice, please contact the Division at dealer@sos.in.gov or (317) 234-7190.
The BMV will be rolling out new versions of all title applications on July 1, 2016. Older versions of title application forms will not be accepted after July 31, 2016. The publication date of a state form is found at the top of the form, directly underneath the form’s title and directly adjacent to the State Form Number. Beginning August 1, 2016, only title applications with a publication date of 7-16 will be accepted by the BMV.
Effective July 1, 2016, Ind. Code §§ 9-32-13-27 and 31 will be amended to clarify the procedure(s) for certain unfair practice claims. Additionally, at the request of the Alliance of Automobile Manufacturers and the Automobile Dealers Association of Indiana, the list of unfair practices stated in Ind. Code § 9-32-13-27 will be expanded effective July 1, 2016 to add termination of a dealer’s franchise for failure to meet a performance standard that is not statistically valid, reliable, and reasonable.
Dealers should also note that House Enrolled Act 1259, which takes effect on July 1, 2016 and represented an agreement between the Alliance of Automobile Manufacturers and the Automobile Dealers Association of Indiana, makes amendments to Ind. Code §§ 9-32-13-15, 17, and 23 and added Ind. Code §§ 9-32-13-15.5 regarding dealer compensation and sourcing of materials for facility alteration.
Effective July 1, 2016, dealer plates and dealer licenses issued to a dealer whose business name begins with a non-alpha character (i.e., a number or symbol) will expire on November 1st of each year. Fees for the transition license year will not be prorated.
Effective July 1, 2016, a dealer will be able to issue an interim license plate in instances where the dealer allows a purchaser to take delivery of the motor vehicle before the sale of the motor vehicle is fully funded. This amendment was intended to address “spot delivery” situations. A dealer can still only issue one (1) interim plate per sale.
Effective July 1, 2016, Ind. Code § 9-32-6-11(l) will allow a new motor vehicle dealer to issue an interim license plate for use on a motor vehicle that the dealer delivers to a purchaser under a written courtesy agreement between the dealer and another new motor vehicle dealer or manufacturer with whom the dealer has a franchise agreement. This amendment is intended to address “courtesy delivery” situations.
Effective July 1, 2016, amendments to Ind. Code §9-32-4-1 will allow a dealer, assuming all other statutory conditions are met, up to 31 days after date of sale to deliver title to a customer if title cannot be provided at the time of sale. To accommodate this extension, interim license plates issued customers after June 30, 2016 will be valid for 45 days. The deadline for a consumer to apply for title will also be extended to 45 days.
Effective July 1, 2016, an employee of a dealer licensed under Ind. Code § 9-32 will no longer need to be approved or designated by the Auto Dealer Services Division in order to complete a VIN inspection under Ind. Code § 9-17-2-12. The restriction that an inspection can only be completed by a dealer that has been in business for 5 years and sold at least 150 vehicles in the previous calendar year is also being removed.
Applications for an Initial License
Effective January 1, 2016 IC 9-32-11-2
Sec. 2. (a) An application for a license under this chapter must:
(1) be accompanied by payment of the applicable fee required
under IC 9-29-17;
Automotive Mobility Dealers
Auto Salvage Recycler
Boat Dealer License
Wholesale to Used Transition Update
If you were a licensed wholesale dealer on or before June 30, 2015 and were approved to transition to a used dealer license, you must submit an update on your progress towards compliance with the requirements for a used dealer license every 120 days. The form to report the updates is SF 55659 (R / 11-15) Click here. In order to continue the transition, this form must be completed every 120 days until your transition is completed.
Alert – Fines and Enforcement Actions Policy (11.25.2015)
The Auto Dealer Services Division has added a new policy on fines that may be imposed and enforcement actions that may be taken as a result of violations found. The new policy document is called “Fines and Enforcement Actions” and it can be found my clicking on the “Guidance Document tab on the left hand side of the screen. It can then be found under the “Policy Documents” section.
Alert- Dealer Bond Update (10.2.2015)
In order to maintain a dealer license issued by the Indiana Secretary of State, Auto Dealer Services Division,
a dealer must provide evidence of a bond in the amount of twenty-five thousand dollars ($25,000) that is in favor of the Secretary of State and secures payment of fines, penalties, costs, and fees assessed by the Secretary.
The Secretary of State Auto Dealer Services Division has begun using a new bond form. This new bond form is State Form 53966 (R5/6-15). This is the same form number as the previous bond form, but an updated version.
All dealers licensed by the Auto Dealer Services Division will be required to update their bonds to this new bond form. Dealers will have until their 2017 renewal date to comply with this requirement. When updating your bond, please ensure you are using the (R5/6-15) version of the bond form.
Alert - New Guidance Documents
The Auto Dealer Services Division has added new documents in an effort to assist dealers with frequently asked questions. We highly encourage all dealers to review these documents. They may be found by clicking on the "Guidance Documents" tab on the left hand side of this screen.
Alert - AutoCycles
The Indiana General Assembly passed legislation this year regarding “autocycles.” This law became effective upon passage, and defines “autocycle” as:
A three (3) wheeled motor vehicle in which the operator and passenger ride in a completely or partially enclosed seating area that is equipped with a rollcage/roll hoops, safety belts for each occupant, and antilock brakes, and is designed to be controlled with a steering wheel and pedals.
The definition of “motorcycle” was amended to include an” autocycle”.
Therefore, anyone selling twelve (12) or more motorcycles, which includes “autocycles”, per year, must have a valid dealer license from the Secretary of State. If you have any questions, please contact the Auto Dealer Services Division at 317-234-7190.
Motor Driven Cycles (MDC), Motor Scooters, Mopeds and Motorcycles
As of January 1, 2015, new laws went into effect regarding the licensing and registration of Motor Driven Cycles (MDC), previously referred to as motor scooter, mopeds and motorized bicycles. Licensing and registration requirements for MDCs can be found at the Bureau of Motor Vehicles website: www.in.gov/bmv/3220.htm.
Dealers of Motorcycles or MDCs who sell at least twelve (12) units per year are required to obtain a dealer license from the Indiana Secretary of State Dealer Services Division. Information regarding dealer licensing can be found at: www.in.gov/sos/dealer.
MDC dealers who sell units under 50cc can elect to become a licensed dealer.
Licensed motorcycle dealers can purchase interim motorcycle plates and request MDC-A or MDC-B decals from the Dealer Services Division, which will allow their properly licensed customers to operate their MDC prior to registering it with the Bureau of Motor Vehicles. To request MDC-A or MDC-B decals, please contact the Auto Dealer Services Division at 317-234-7190 or Dealers@sos.in.gov.
APPLICATION FOR REPLACEMENT OR DUPLICATE DEALER PLATES
Please click here to access the Application
ALERT - Dealer Bond Requirements
Please read updated requirements here
ALERT - From the Indiana State Police
Identity Theft Scam-Car Dealer Loan Fraud
National Criminal History Background Checks must be submitted with all NEW license applications. (Indiana Code 9-32-16-11(d))
OUR LAWS HAVE MOVED TO NEW CODE LOCATION AND CITATION – CLICK HERE
ADSD Main Line: 317-234-7190
Auto Dealer Services Staff
Melissa Reynolds ADSD Director
mereynolds@sos.in.gov
ADSD Senior Counsel
mailto:raehlich@sos.in.gov
glhumphries@sos.in.gov
ADSD Enforcement Attorney
mailto:sconner@sos.in.gov
drcloud@sos.in.gov
Kathleen Hults
khults@sos.in.gov
Rebecca Kimmerling Rkimmerling@sos.in.gov
Sherri Van Hook
Svanhook@sos.in.gov
mdfisher@sos.in.gov
Ajefferson@sos.in.gov
capoe@sos.in.gov
lrgarza@sos.in.gov
APPLICATIONS FOR AN INITIAL LICENSE IN 2015
For all applications for an initial license (other than a wholesale license) in 2015, please submit your application without the fee. After receiving your application, the Auto Dealer Services Division will send to you an invoice reflecting the prorated fee amount prior to processing your application. The Auto Dealer Services Division must receive payment to complete the processing of your application. (Indiana Code § 9-32-11-12(d))
If you have any questions, please contact the Auto Dealer Services Division at 317-234-7190.
Alert - Changes to the Indiana Wholesale Dealer License
ATTENTION: The Indiana General Assembly passed new laws during the 2014 Legislative Session that will affect your Indiana Wholesale Dealer License.
Pursuant to SEA 350, all wholesale licenses will cease to exist after June 30, 2015. The Auto Dealer Services Division has created Administrative Emergency Rules to provide options for valid wholesale dealers. Here is a link to the Administrative Emergency Rules: http://www.in.gov/legislative/iac/20140702-IR-075140247ERA.xml.html
The Division has created this flyer detailing several options available for current, valid wholesale dealers.
Please choose the option that best fits your business. Each wholesale dealer must choose one of the options and notify the Auto Dealer Services Division of the Indiana Secretary of State’s Office on or before June 30, 2015. No requests will be accepted after June 30, 2015. IF YOU PLAN TO APPLY FOR A TRANSITION DEALERS LICENSE OR CHANGE TO A USED DEALERS LICENSE, CONTACT THE DIVISION AS SOON AS POSSIBLE. DO NOT WAIT UNTIL JUNE 30, 2015.
If a valid Indiana wholesale dealer would like to select Option 2- the Transition Period –please complete the following form and submit it to the Auto Dealer Services Division at:
Wholesale Transition Period Request Form
Wholesale Dealer Alert
You must let us know if you choose to vacate your Indiana office location or business. In addition all plates and stickers must be promptly returned to our office. Failure to advise us and return the plates will result in the imposition of penalties. If you have a question or have already vacated your location please email us at dealers@sos.IN.gov so we can work with you to avoid a fine.