Source: https://www.ecode360.com/32597588
Timestamp: 2019-10-24 05:13:15
Document Index: 6646864

Matched Legal Cases: ['§ 2', '§ 2', '§ 2', '§ 2', '§ 2', '§ 84', '§ 146', '§ 146', '§ 4', '§ 84', '§ 87']

Town of East Hampton, NY Access to Public Records
Ch 2 Art I Public Access to Records
§ 2-4 Public information requests.
§ 2-5 Requesting FOIL documents.
§ 2-7 Exclusion of records.
§ 2-8 Fees for FOIL requests.
Ch 2 Art II Open Meetings
§ 2-9 Town Board meetings.
[HISTORY: Adopted by the Town Board of the Town of East Hampton 5-18-2017 by 14-2017. Amendments noted where applicable.]
The purpose of these rules and regulations is to provide guidelines for the care, custody, retention, disposition and accessibility of public records of the Town of East Hampton pursuant to Public Officers Law, Article 6, §§ 84 through 90.
Any information kept, held, filed, produced or reproduced by, with or for an agency or the state legislature, in any physical form whatsoever, including, but not limited to, reports, statements, examinations, memoranda, opinions, folders, files, books, manuals, pamphlets, forms, papers, designs, drawings, maps, photos, letters, microfilms, computer tapes or discs, rules, regulations or codes.
Town department agencies, including, but not limited to, any water district, sewage district, drainage district or other special district established by law for any purpose operating for and on behalf of the Town of East Hampton and directly under its jurisdiction.
The Town Clerk shall have custody of all the records, books and papers of the Town. However, since official records of the Town of East Hampton are so vast and since the efficient operation of the Town's daily business requires that official records be maintained in close proximity to where such daily business takes place and since § 146 of the Education Law[1] authorizes the filing and storage of records in the buildings in which they are ordinarily used, the various department heads who have care and custody of official records shall:
Editor's Note: Said § 146 was repealed by L. 1983, c. 876, § 4, eff. 12-31-1983.
Individual department, division or bureau heads shall make available records to the public in compliance with the New York State Freedom of Information Law. The Town Clerk, as the custodian of all the records, books and papers of the Town, shall be the receiver of all requests. The Town Clerk, as the custodian of all the records, books and papers of the Town, can direct any officer, department, division or bureau head or committee chairman as to the proper care, handling and disposition of any and all Town records, books and/or papers. If the request cannot be completed in the allocated five days, the Town Clerk shall send notice to the requestor of such information and provide a reasonable time frame for the completion of the FOIL request.
All FOIL requests shall be clear and concise and submitted using the form located on the Town of East Hampton's website at http://www.ehamptonny.gov. FOIL requests will be accepted via e-mail, mail, or fax.
The Freedom of Information Law, Public Officers Law, Article 6, §§ 84 through 90, endows the people with the authority to inspect and receive copies of certain records possessed by local governments. As a consequence, the Town Clerk and department heads who have custody of official Town of East Hampton records shall make available for public inspection:
Final versions of internal or external audits made by or for the Town.
An itemized record setting forth the name, address, title and salary of every officer or employee, compiled by the fiscal officer charged with preparing payrolls. Such records shall be made available for inspection to bona fide members of the news media upon written notice, on Form AC375, a copy of which is attached, in the office of the Town Clerk during regular working hours.
All fees shall be paid prior to any review or printing of the FOIL materials requested and is based on an estimate at the time of the initial search. The Town of East Hampton reserves the right to request additional funds at the completion of the FOIL request.
Fees according to the following schedule shall be paid by the public when the Town of East Hampton makes copies of records upon request:
Copies of records up to 8 1/2 inches by 14 inches: $0.25 per copy.
Searching fees. In the event that the request for public records does not indicate such public records in the manner in which such records are maintained in accordance with the law and searching of subsidiary records is required in order to produce such public records an additional fee may be accessed pursuant to Public Officers Law, Article 6, § 87.