Source: https://www.acquisition.gov/dfars/part-204-administrative-and-information-matters
Timestamp: 2020-08-07 10:08:59
Document Index: 529968190

Matched Legal Cases: ['ART 204', 'ART 204', 'ART 204', 'ART 204', 'ART 204', 'ART 204', 'ART 204', 'ART 204', 'ART 204', 'ART 204', 'art 4', 'art 12', 'art 12', 'art 12', 'art 12', 'art 12', 'art 12', 'art 12', 'art 12', 'art 12']

PART 204 - ADMINISTRATIVE AND INFORMATION MATTERS | Acquisition.GOV
HomeRegulationsDFARSPART 204 - ADMINISTRATIVE AND INFORMATION MATTERS
Subpart: Select204.1204.2204.4204.6204.8204.9204.11204.12204.16204.18204.21204.70204.71204.72204.73204.74
SUBPART 204.1 —CONTRACT EXECUTION
SUBPART 204.2 —CONTRACT DISTRIBUTION
SUBPART 204.4 —SAFEGUARDING CLASSIFIED INFORMATION WITHIN INDUSTRY
SUBPART 204.6 —CONTRACT REPORTING
SUBPART 204.8 —CONTRACT FILES
SUBPART 204.21 —PROHIBITION ON CONTRACTING FOR CERTAIN TELECOMMUNICATIONS AND VIDEO SURVEILLANCE SERVICES OR EQUIPMENT
SUBPART 204.71 —UNIFORM CONTRACT LINE ITEM NUMBERING SYSTEM
SUBPART 204.72 – ANTITERRORISM AWARENESS TRAINING
(b) The procedures at PGI 204.270-2 (b) provide details on how to record the results of data verification in EDA. When these procedures are followed, contract documents and data in EDA are an accurate representation of the contract and therefore may be used for audit purposes.
(c) The procedures at PGI 204.270-2 (c) provide details on the creation and processing of contract deficiency reports, which are used to correct problems with contracts distributed in EDA.
DoD employees or members of the Armed Forces who are assigned to or visiting a contractor facility and are engaged in oversight of an acquisition program will retain control of their work products, both classified and unclassified (see PGI 204.402 ).
(1) Contracting officers shall ensure that solicitations comply with PGI 204.403 (1).
(2) For additional guidance on determining a project to be fundamental research in accordance with 252.204-7000 (a)(3), see PGI 204.403 (2).
(a) Use the clause at 252.204-7000 , Disclosure of Information, in solicitations and contracts when the contractor will have access to or generate unclassified information that may be sensitive and inappropriate for release to the public.
(b) Use the clause at 252.204-7003 , Control of Government Personnel Work Product, in all solicitations and contracts.
Use the clause at 252.204-7010 , Requirement for Contractor to Notify DoD if the Contractor’s Activities are Subject to Reporting Under the U.S.-International Atomic Energy Agency Additional Protocol, in solicitations and contracts for research and development or major defense acquisition programs involving—
(1) Except as provided in paragraph (3) of this section, contracting officers shall close out contracts in accordance with the procedures at PGI 204.804 . The closeout date for file purposes shall be determined and documented by the procuring contracting officer.
(2) The head of the contracting activity shall assign the highest priority to close out of contracts awarded for performance in a contingency area. Heads of contracting activities shall monitor and assess on a regular basis the progress of contingency contract closeout activities and take appropriate steps if a backlog occurs. For guidance on the planning and execution of closing out such contracts, see PGI 207.105 (b)(20)(C)(8) and PGI 225.373 (e).
(iv) USD(A&S) is authorized to waive any provision of acquisition law or regulation in order to carry out the closeout procedures authorized in paragraph (3)(i) of this section (see procedures at PGI 204.804 (3)(iv)).
(5) Retain pricing review files, containing documents related to reviews of the contractor's price proposals, subject to certified cost or pricing data (see FAR 15.403-4), for six years. If it is impossible to determine the final payment date in order to measure the six-year period, retain the files for nine years.
(1) Use the provision with 252.204-7007 , Alternate A, Annual Representations and Certifications; and
(2) When the provision at FAR 52.204-7, System for Award Management, is included in the solicitation, do not include separately in the solicitation the following provisions, which are included in DFARS 252.204-7007 :
(i) 252.204-7016 , Covered Defense Telecommunications Equipment or Services—Representation.
(ii) 252.209-7002 , Disclosure of Ownership or Control by a Foreign Government.
(iii) 252.209-7003 , Reserve Officer Training Corps and Military Recruiting on Campus—Representation.
(iv) 252.216-7008 , Economic Price Adjustment–Wage Rates or Material Prices Controlled by a Foreign Government—Representation.
(v) 252.225-7000 , Buy American—Balance of Payments Program Certificate.
(vi) 252.225-7020 , Trade Agreements Certificate.
(vii) 252.225-7031 , Secondary Arab Boycott of Israel.
(viii) 252.225-7035 , Buy American—Free Trade Agreements—Balance of Payments Program Certificate.
(ix) 252.225-7042 , Authorization to Perform.
(x) 252.225-7049 , Prohibition on Acquisition of Certain Foreign Commercial Satellite Services—Representations.
(xi) 252.225-7050 , Disclosure of Ownership or Control by the Government of a Country that is a State Sponsor of Terrorism.
(xii) 252.226-7002 , Representation for Demonstration Project for Contractors Employing Persons with Disabilities.
(xiii) 252.229-7012 , Tax Exemptions (Italy)—Representation.
(xiv) 252.229-7013 , Tax Exemptions (Spain)—Representation.
(xv) 252.232-7015 , Performance-Based Payments—Representation.
(xvi) 252.247-7022 , Representation of Extent of Transportation by Sea.
(b) Transition of PIID numbering. Effective October 1, 2016, all DoD components shall comply with the PIID numbering requirements of FAR subpart 4.16 and this subpart for all new solicitations, contracts, orders, and agreements issued, and any amendments and modifications to those new actions. See also PGI 204.1601 (b).
(B) Follow the procedures at PGI 204.1601 (c).
(3) Use T to identify automated requests for quotations by authorized legacy contract writing systems. See PGI 204.1603 (a)(3)(A)(3) for the list of authorized systems.
(b) Elements of a supplementary PIID. In addition to the supplementary PIID numbering procedures in FAR 4.1603(b), follow the procedures contained in paragraphs (b)(2)(ii)(1) and (2) of this section. See PGI 204.1603 (b) for examples of proper supplementary PIID numbering.
Detailed guidance on mapping PIID and supplementary PIID numbers stored in the Electronic Data Access system to data elements reported in the Federal Procurement Data System can be found in PGI 204.1670 .
(ii) If the offeror selects “does” in paragraph (c) of the provision at DFARS 252.204-7016, the offeror must complete the representation at DFARS 252.204-7017.
(2)(i) If the offeror selects “will not” in paragraph (d) of the provision at DFARS 252.204-7017, the contracting officer may rely on the representation, unless the contracting officer has an independent reason to question the representation. If the contracting officer has a reason to question the “will not” representation in FAR 52.204-24 or DFARS 252.204-7017, then the contracting officer shall consult with the requiring activity and legal counsel.
(ii) If an offeror selects “will” in paragraph (d) of the provision at DFARS 252.204-7017, the offeror must provide the information required by paragraph (e) of the provision. When an offeror completes paragraph (e) of either of the provisions at FAR 52.204-24 or DFARS 252.204-7017, the contracting officer shall -
(A) Forward the offeror's representation and disclosure information to the requiring activity; and
(B) Not award to the offeror unless the requiring activity advises -
(1) For equipment, systems, or services that use covered telecommunications equipment or services as a substantial or essential component of any system, or as critical technology as part of any system, that a waiver as described at FAR 4.2104 has been granted; or
(2) For equipment, systems, or services to be used to carry out covered missions that use covered defense telecommunications equipment or services as a substantial or essential component of any system, or as critical technology as part of any system, that a waiver as described at DFARS 204.2104 has been granted.
The Secretary of Defense may waive the prohibition in 204.2102 (a) on a case-by-case basis for a single, one-year period, if the Secretary—
(a) Use the provision at 252.204-7016 , Covered Defense Telecommunications Equipment or Services—Representation, in all solicitations, including solicitations using FAR part 12 procedures for the acquisition of commercial items and, solicitations for task and delivery orders, basic ordering agreements (BOAs), orders against BOAs, blanket purchase agreements (BPAs), and calls against BPAs.
(b) Use the provision at 252.204-7017 , Prohibition on the Acquisition of Covered Defense Telecommunications Equipment or Services—Representation, in all solicitations, including solicitations using FAR part 12 procedures for the acquisition of commercial items, and solicitations for task and delivery orders, BOAs, orders against BOAs, BPAs, and calls against BPAs.
(c) Use the clause at 252.204-7018 , Prohibition on the Acquisition of Covered Defense Telecommunications Equipment or Services, in all solicitations and resultant awards, including solicitations and contracts using FAR part 12 procedures for the acquisition of commercial items, and solicitations and awards for task and delivery orders, BOAs, orders against BOAs, BPAs, and calls against BPAs.
(ii) When there are associated subline items, established for other than informational reasons, and those subline items are priced in accordance with 204.7104 ;
(iii) This requirement does not apply if there are associated subline items, established for other than informational reasons, and those subline items include the actual detailed identification in accordance with 204.7104 . Where this exception applies, use a general narrative description instead of the contract item description.
(iii) When the use of multiple accounting classification citations is authorized for a single contract line item, establish informational subline items for each accounting classification citation in accordance with 204.7105 .
(g) Certain commercial items and initial provisioning spares for weapons systems are requested and subsequently solicited using units of measure such as kit, set, or lot. However, there are times when individual items within that kit, set, or lot are not grouped and delivered in a single shipment. This creates potential contract administration issues with inspection, acceptance, and payment. In such cases, solicitations should be structured to allow offerors to provide information about products that may not have been known to the Government prior to solicitation and propose an alternate line item structure as long as the alternate is consistent with the requirements of 204.71, which provides explicit guidance on the use of contract line items and subline items, and with PGI 204.71 .
(3) Informational subline items shall be used to identify each accounting classification citation assigned to a single contract line item number when use of multiple citations is authorized (see 204.7103-1 (a)(4)(ii)).
(i) Are to be paid for from more than one accounting classification. A subline item shall be established for the quantity associated with the single accounting classification citation. Establish a line item rather than a subline item if it is likely that a subline item may be assigned additional accounting classification citations at a later date. Identify the funding as described in 204.7104-1 (a)(3);
(B) In the case of indefinite delivery contracts described at 204.7103-1 (a)(1)(vi).
(iv) When the price for items not separately priced is included in the price of another contract line or subline item, it may be necessary to withhold payment on the priced contract line or subline item until the included line or subline items that are not separately priced have been delivered. See the clause at 252.204-7002 , Payment for Contract Line or Subline Items Not Separately Priced.
(a) If new items are added, assign new contract line or subline item numbers or exhibit line item numbers, in accordance with the procedures established at 204.7103 , 204.7104 , and 204.7105 .
(a) Use the clause at 252.204-7002 , Payment for Contract Line or Subline Items Not Separately Priced, in solicitations and contracts when the price for items not separately priced is included in the price of another contract line or subline item.
(b) Use the clause at 252.204-7006 , Billing Instructions, in solicitations and contracts if Section G includes—
(1) Any of the standard payment instructions at PGI 204.7108 (b)(2); or
(2) Other payment instructions, in accordance with PGI 204.7108 (d)(12), that require contractor identification of the contract line item(s) on the payment request.
Include the clause at 252.204-7004 , DoD Antiterrorism Awareness Training for Contractors, in solicitations and contracts, including solicitations and contracts using FAR part 12 procedures for the acquisition of commercial items, when contractor personnel require routine physical access to a Federally-controlled facility or military installation.
“Technical information” means technical data or computer software, as those terms are defined in the clause at DFARS 252.227-7013 , Rights in Technical Data-Non Commercial Items, regardless of whether or not the clause is incorporated in this solicitation or contract. Examples of technical information include research and engineering data, engineering drawings, and associated lists, specifications, standards, process sheets, manuals, technical reports, technical orders, catalog-item identifications, data sets, studies and analyses and related information, and computer software executable code and source code.
(2) Contracting officers shall refer to PGI 204.7303-4 (c) for instructions on contractor submissions of media and malicious software.
(c) Information shared by the contractor may include contractor attributional/ proprietary information that is not customarily shared outside of the company, and that the unauthorized use or disclosure of such information could cause substantial competitive harm to the contractor that reported the information. The Government shall protect against the unauthorized use or release of information that includes contractor attributional/proprietary information.
(d) A cyber incident that is reported by a contractor or subcontractor shall not, by itself, be interpreted as evidence that the contractor or subcontractor has failed to provide adequate security on their covered contractor information systems, or has otherwise failed to meet the requirements of the clause at 252.204-7012 , Safeguarding Covered Defense Information and Cyber Incident Reporting. When a cyber incident is reported, the contracting officer shall consult with the DoD component Chief Information Officer/cyber security office prior to assessing contractor compliance (see PGI 204.7303-3 (a)(3)). The contracting officer shall consider such cyber incidents in the context of an overall assessment of a contractor’s compliance with the requirements of the clause at 252.204-7012 .
Follow the procedures relating to safeguarding covered defense information at PGI204.7303.
(a) Use the provision at 252.204-7008 , Compliance with Safeguarding Covered Defense Information Controls, in all solicitations, including solicitations using FAR part 12 procedures for the acquisition of commercial items, except for solicitations solely for the acquisition of commercially available off-the-shelf (COTS) items.
(b) Use the clause at 252.204-7009 , Limitations on the Use or Disclosure of Third- Party Contractor Reported Cyber Incident Information, in all solicitations and contracts, including solicitations and contracts using FAR part 12 procedures for the acquisition of commercial items, for services that include support for the Government’s activities related to safeguarding covered defense information and cyber incident reporting.
(c) Use the clause at 252.204-7012 , Safeguarding Covered Defense Information and Cyber Incident Reporting, in all solicitations and contracts, including solicitations and contracts using FAR part 12 procedures for the acquisition of commercial items, except for solicitations and contracts solely for the acquisition of COTS items.
“Litigation support contractor” means a contractor (including its experts, technical consultants, subcontractors, and suppliers) providing litigation support under a contract that contains the clause at 252.204-7014 , Limitations on the Use or Disclosure of Information by Litigation Support Contractors.
(a) Use the clause at 252.204-7014 , Limitations on the Use or Disclosure of Information by Litigation Support Contractors, in all solicitations and contracts that involve litigation support services, including solicitations and contracts using FAR part 12 procedures for the acquisition of commercial items.
(b) Use the clause at 252.204-7015 , Notice of Authorized Disclosure of Information for Litigation Support, in all solicitations and contracts, including solicitations and contracts using FAR part 12 procedures for the acquisition of commercial items.