Source: http://wanneroo.infocouncil.biz/Open/2013/06/BSS_18062013_AGN_AT.htm
Timestamp: 2018-02-21 07:06:47
Document Index: 296580876

Matched Legal Cases: ['art 1', 'art 2', 'art 2', 'art 9', 'art 1', 'art 1', 'art 1', 'art 2', 'art 1', 'art 1', 'art 1', 'art 4']

Agenda of Elected Members' Briefing Session - 18 June 2013
Town Planning Schemes & Structure Plans 1
3.1 Initiation of Advertising for Amendment No. 134 to District Planning Scheme No. 2 - Lots 478 Prestige Parade & 479 Vision Street, Wangara 1
3.2 Adoption of Blackmore Local Structure Plan No. 97 8
Development Applications 60
3.3 Reconsideration of Development Application- Single House and Shed at 30 Capri Leone Way, Sinagra (DA2012/1326) 60
3.4 PT05-04/13 Request to Extend Northern Boundary of Yanchep Beach Dog Exercise Area by 250 Metres 74
City Businesses 80
Regulatory Services 80
3.5 Application to Keep More Than Two Dogs 80
3.6 Proposal by the Shire of Wanneroo Aged Persons Home Trust (Inc) to Purchase the Drainage Sump Site at 71 (Lot 135) Belgrade Road, Wanneroo From the City. 85
3.7 Tender 01312 Supply and Installation of Mass Block Retaining Walls - Brazier Road, Yanchep 92
3.8 Parking Prohibitions - Spring Hill Primary School, Spring Hill Drive, Tapping 100
3.9 Parking Prohibitions - Salerno Drive, Elliston Parade and Anchorage Drive North, Mindarie 116
Communication and Events 127
3.10 2013 Australasian Safari HQ Event and Sponsorship 127
Program Services 135
3.11 Naming of the Internal Roads in Kingsway Regional Sporting Complex 135
3.12 Warrant of Payments for the Period to 31 May 2013 140
3.13 Financial Activity Statement for the Period Ended 30 April 2013 214
3.14 Write Off Outstanding Sundry Debtors 226
Risk and Business Improvement 228
3.15 Internal Audit of the Deed for the Yanchep Active Open Space 228
3.16 Donations to be Considered by Council - June 2013 256
Chief Executive Office 265
Item 4_____ Motions on Notice_ 265
Item 5_____ To Be Tabled at the Briefing_ 265
Item 6_____ Public Question Time_ 265
Item 7_____ Confidential_ 265
7.1 Proposed Acquisition of Lot 166 (484) Kingsway for the Purposes of Future Public Open Space - East Wanneroo Cell 9 265
Item 8_____ Date of Next Meeting_ 265
Item 9_____ Closure_ 265
3.1 Initiation of Advertising for Amendment No. 134 to District Planning Scheme No. 2 - Lots 478 Prestige Parade & 479 Vision Street, Wangara
To consider a request to amend District Planning Scheme No. 2 (DPS 2) by rezoning Lots 478 Prestige Parade and 479 Vision Street, Wangara from 'Centre' to 'General Industrial'.
On 8 April 2013, the City received from Greg Rowe and Associates (the applicant) on behalf of LandCorp (the developer) a request to initiate an amendment to DPS 2. The amendment to the DPS 2 proposes to rezone Lots 478 Prestige Parade and 479 Vision Street, Wangara (the subject lots) from 'Centre' to 'General Industrial'.
In November 2009 Amendment No. 73 to DPS 2 was gazetted, which rezoned the subject lots (at the time portion of Lot 9032 Prestige Parade and Lot 9035 Vision Street, Wangara) from 'General Industrial' to 'Centre' (Item PS08-06-09). Justification to rezone the land to 'Centre' at that time was to provide a centrally located, commercially viable industrial service centre which enjoys high vehicular exposure, and to cater for the retail needs of the workers within the Wangara and Landsdale Industrial Estates. Proposed Amendment No. 134 to DPS 2 now seeks to rezone the subject lots back to their former 'General Industrial' zone.
On 6 March 2012 (Item PS02-03/12) Council resolved to adopt the draft East Wangara Neighbourhood Centre Structure Plan No. 81 (CSP 81) relating to the 'Centre' zoned lots rezoned by Amendment No. 73 to DPS 2, subject to modifications. The modified structure plan documents were then forwarded to the Western Australian Planning Commission (WAPC) for certification. In December 2012, the WAPC resolved to adopt CSP 81, subject to further modifications. The City is currently considering these modifications.
Lots 478 Prestige Parade and 479 Vision Street, Wangara comprise a total of 1.1052 hectares of land and are located on the corner of Gnangara Road and Prestige Parade. The subject lots are bound by Gnangara Road to the south, and industrial zoned land to the north, south, west and east (refer Attachment 1).
The land is zoned 'Industrial' under the Metropolitan Region Scheme (MRS) and 'Centre' under the DPS 2.
The proposal seeks to amend DPS 2 by rezoning Lots 478 Prestige Parade and 479 Vision Street, Wangara from 'Centre' to 'General Industrial' to facilitate a range of industrial activities.
1. The proposed rezoning to 'General Industrial' is consistent with the MRS and Directions 2031, and with the zoning of surrounding lots.
2. The reduced commercial viability and lack of market interest for the 'Centre' zoned lots.
The applicant has requested that consideration of CSP 81 be deferred, pending the outcome of proposed Scheme Amendment No. 134. This is because CSP 81 is only needed as a result of the current 'Centre' zone, but will not be needed if the land is successfully rezoned back to 'General Industrial' by Amendment No. 134. Administration supports this approach.
All scheme amendments are subject to public consultation. In order for Council to undertake public consultation, the amendment will first need to be referred to the Environmental Protection Authority (EPA) for comment, pursuant to Section 81 of the Planning and Development Act 2005.
Subject to no objections being received from the EPA, the amendment must be advertised for public comment for a period of 42 days. Advertising is to occur in the following manner, consistent with the requirements of the Town Planning Regulations 1967:
The Town Planning Regulations provide that where an amendment is consistent with the MRS and State planning policies and strategies, then the consent of the Western Australian Planning Commission (WAPC) will not be required to advertise the amendment. However, if an advertising period of less than 42 days is proposed, the WAPC’s consent to advertise is required. Given that the proposed amendment is consistent with the MRS zoning and State planning policies and strategies, and the recommended advertising period is for 42 days, the consent of the WAPC to advertise the Amendment is not required in this instance.
Consistency with Planning Framework
The subject land is zoned 'Industrial' under the MRS and together with the surrounding land is designated under Directions 2031 as an 'existing Industrial Centre' within the North-West Sub-Region. The proposed rezoning from 'Centre' to 'General Industrial' under DPS 2 is consistent with these documents.
Schedule 3 of DPS 2 limits the maximum retail net lettable area (NLA) for 'Centre' and 'Commercial' zoned lots. As there will be no retail lettable area associated with the subject site should the rezoning proceed, it is recommended that Schedule 3 of the DPS 2 be amended by deleting reference to the subject lots in the following table:
Land Use Context and Compatibility
The subject lots are surrounded by the Wangara Industrial Estate to the north and Landsdale Industrial Estate to the south. Therefore, the proposal will ensure that the zoning of the site is compatible and consistent with the zoning of lots within the locality.
Lots 78 & 80 Gnangara Road, Landsdale, which are adjacent to the CSP 81 area, have approval for and are currently operating as ‘concrete batching plants’, while Lot 79 Attwell Street, Landsdale has an approval to be used for and is currently operating as a ‘waste processing and transfer facility’ (refer Attachment 1). Thus, the proposal will potentially avoid any land use conflicts between incompatible land uses between industrial land uses on adjoining 'General Industrial' zoned lots and sensitive land uses on the subject 'Centre' zoned lots. It is noted that the landowner of Lot 80 Gnangara Road, Landsdale has submitted a letter of no objection to the City in support of the subject scheme amendment proposal.
According to the proponent, the subject lots are less commercially viable and attractive than previously anticipated, for several reasons, as discussed below:
· The realignment of Gnangara Road coupled with the extension of Ocean Reef Road have changed travel patterns and the potential exposure of the subject lots to passing trade;
· The Darch Neighbourhood Centre has been developed and is located approximately 1.5 kilometres to the south of the subject lots. The Darch Neighbourhood Centre includes a supermarket, specialty shops and other services that can serve the needs of workers in the Wangara and Landsdale Industrial Estates.
The Darch Neighbourhood Centre enjoys direct access to the Wangara and Landsdale Industrial Estates via Hartman Drive;
· To guard against potential land use conflicts and incompatibility with adjoining Industrial land uses, a number of uses previously proposed in the current 'Centre' zone were prohibited under Amendment No. 73 to DPS 2, thus reducing the range commercial land uses able to be developed on the subject lots.
Surrounding Road Network and Traffic Impact Considerations
A Traffic Impact Assessment has previously been prepared for the subject site by Riley Consulting as part of the separate structure planning process of CSP 81 for the 'Centre' zoned site. The Traffic Impact Assessment confirms that traffic generation from industrial land uses would be substantially less than land uses permissible in the 'Centre' zone. Additionally, it is noted that the existing road network was designed to accommodate industrial land uses when the subject site was previously zoned 'General Industrial'. On this basis, the road network is sufficient to accommodate the traffic generated by industrial land uses on the subject lots should the land be rezoned to 'General Industrial'.
3.1 Create strategic shifts in job markets to meet future needs and demands”
Attachment 1 - Site Plan for Council Report to Initiate Advertising of DPS 2 Amendment 134
13/64888
Attachment 2 - Zoning Plan for Council Report to Initiate Advertising of DPS 2 Amendment 134
13/77442
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3.2 Adoption of Blackmore Local Structure Plan No. 97
To consider submissions on the proposed Blackmore Local Structure Plan No. 97 (LSP 97) to determine the modifications required and its acceptability for final adoption and forwarding to the Western Australian Planning Commission (WAPC) for endorsement.
Masterplan Consultants Pty Ltd
WA Land Authority (Landcorp)
Lot 500 (64) Allinson Drive, Girrawheen
4.106ha
On 14 November 2012, Masterplan Consultants Pty Ltd (the Applicant), on behalf of the Western Australian Land Authority (LandCorp), lodged LSP 97 with the City for its consideration. A location plan, depicting the area subject to LSP 97, is included as Attachment 1.
On 19 December 2012, the Acting Director Planning and Sustainability forwarded a memorandum to all Elected Members, advising of Administration’s intention to advertise the draft LSP 97 under delegated authority and providing the opportunity for Elected Members to request referral of the proposal to Council for consent to advertise. No such requests were received and advertising of the draft LSP 97 subsequently commenced in accordance with Clause 9.5 of DPS 2.
LSP 97 relates to all of the land formerly being Blackmore Primary School, which was rezoned from 'Public Purpose (Primary School) Reserve' to 'Urban Development' by Amendment No. 125 to the City's District Planning Scheme No. 2 (DPS 2). The structure plan covers an area of approximately 4.1 hectares. The extent of LSP 97 is depicted in Attachment 1. The site is currently vacant, cleared land and, with the exception of boundary fences, there are no existing structures on the site.
The whole of Lot 500 (64) Allinson Drive, Girrawheen is zoned 'Urban Development' under DPS 2 and therefore an agreed structure plan is required to be in place prior to any subdivision or development of that land, in accordance with Clause 3.15.3 of DPS 2. The key elements of proposed LSP 97 are as follows:
· A residential development with a range of densities from R40 to R60, to accommodate approximately 100 dwellings;
· Delineation of future road connections and access arrangements through the subject site that will integrate with the surrounding road network;
· Provision of approximately 2765m² public open space (POS), representing 6.7% of the required POS provision, with the remainder of the minimum 10% POS obligation to be paid as cash-in-lieu; and
· Identification of indicative grouped and single housing sites which will require detailed area plans (also referred to as 'Local Development Plans') to be prepared prior to development or subdivision.
Draft LSP 97, comprising both Part 1 (statutory) and Part 2 (non-statutory/explanatory), as advertised, is included as Attachment 2.
Draft LSP 97 was advertised for public comment for a period of 42 days by means of an on-site sign, an advertisement in the Wanneroo Times newspaper, inclusion under the 'Your Say' section of the City’s website, letters to relevant government bodies and letters to all landowners adjoining the LSP area. At the close of the advertising period on 19 March 2013, seven (7) submissions were received, primarily letters of support or no objection.
A summary of submissions received and Administration's response is contained within Attachment 3. Administration's recommended modifications to draft LSP 97 that have arisen as a result of its assessment of the document are contained within Attachment 4.
The two main issues raised in the submissions received, and Administration's assessment relate to the future house designs to be accommodated on proposed lots and the amount of POS available in the locality, to justify the less-than-10% POS proposed by LSP 97. These issues are discussed below.
One submitter commented that (existing) local residents should be notified if the development would contain two-storey homes, due to the perceived impact of those homes on the privacy of existing residents. Administration disagrees, as two-storey homes could be constructed in residential areas regardless of the density coding apply8ing to that land.
The majority of the structure plan area is proposed to be coded R40, with a portion of the structure plan area proposed to be coded R60. The residential densities proposed by LSP 97 are considered acceptable as they are generally in accordance with the City’s policies and the proposed future recoding of the Girrawheen and Koondoola area under Council's Local Housing Strategy Implementation Policy. Issues such as privacy, over-shadowing, setbacks and building height will be addressed through the City's consideration and approval of a Detailed Area Plan(s) (DAP) for LSP 97 and individual home designs, in accordance with the DAP and Residential Design Codes of WA.
LSP 97 proposes to provide 2765m² of POS, representing 6.7% in lieu of the required 10% POS provision. The remaining 3.3% POS contribution requirement is proposed to be cash-in-lieu. The City's Local Planning Policy 4.3: Public Open Space allows for the City to accept cash-in-lieu of POS where it is considered that the provision of 10% of the gross subdivisible area for POS will not result in spaces of sufficient size or quality to be of benefit to the community, or where sufficient space already exists in the surrounding areas.
Given the smaller size of the structure plan area (and hence small gross subdivisional area), the combination of both physical POS and cash-in-lieu of POS in accordance with the proposed POS Schedule of LSP 97 is considered to be acceptable. Particularly when considering that 17.6% POS is already available within an 800m radius ('walkable catchment') of the subject land.
Administration is recommending several modifications to the format and content of draft LSP 97 which are summarised in Attachment 4. The majority of these modifications are editorial changes or requirements to provide additional details within the Part 2 – Explanatory Section. The applicant has reviewed and is supportive of Administration's recommended modifications to the LSP.
Draft LSP 97 reflects the outcomes of Amendment No. 125 to DPS 2 and will enable the coordinated development of land within the structure plan area and appropriate integration, and interface between, surrounding land uses. Administration therefore considers proposed LSP 97 to be acceptable, subject to Administration's recommended modifications contained within Attachment 4.
Draft LSP 97 has been processed in accordance with the requirements of Part 9 of DPS 2. Clause 9.6.1 of DPS 2 provides that following advertisement of a structure plan, Council may refuse to adopt the Structure Plan or resolve that the Structure Plan is satisfactory with or without modifications.
It is considered that the issues raised during the advertising period can be resolved through the recommended modifications to the Structure Plan and/or a request for additional information to provide Administration with clarity and certainty at the more detailed planning stage. Considering this and in light of the comments contained within this report, the draft LSP 97 is considered to be acceptable, subject to Administration's recommended modifications included in Attachment 4 to this report being made.
1.4 Improve the quality of the built environment”
"2 Social
2.1 Increase choice and quality of neighbourhood and lifestyle options."
Administration's assessment of Draft LSP 97 has been undertaken in accordance with the requirements of the City's Local Planning Policy 4.2 – Structure Planning.
13/75205
Attachment 2 - Draft Blackmore Local Structure Plan no. 97 (Part 1)
13/86544
13/86538
Attachment 4 - Administration's Recommended Modifications
13/86535
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3.3 Reconsideration of Development Application- Single House and Shed at 30 Capri Leone Way, Sinagra (DA2012/1326)
To reconsider the planning approval and associated conditions imposed in relation to a Single House and shed at 30 (Lot 9001) Capri Leone Way, Sinagra (DA2012/1326) under the provisions of Clause 6.10.2 of the City's District Planning Scheme No. 2 (DPS 2).
Marin Garbin
Mrs J Garbin & Mr M Garbin
Lot 9001 (30) Capri Leone Way, Sinagra
1.824 ha
ASP 4 Zoning:
Residential, Buffer Precinct
The applicant lodged a development application for a Single House and associated shed at 30 (Lot 9001) Capri Leone Way, Sinagra on 6 December 2012 (DA2012/1326). The location of the subject property is shown in Attachment 1. The application was approved under Delegated Authority for the proposed shed on 25 March 2013 (refer Attachment 2).
On 30 April 2013 the City received a written request from the owners of 30 Capri Leone Way, Sinagra to reconsider Condition 1 of the approval, which stated:
"1. The proposed Single House does not form part of this application."
The City is able to revoke or amend any planning approval under Clause 6.10.2 of DPS 2, which states the following:
"The Council may, on application in writing from the owner of land in respect of which planning approval has been granted, revoke or amend the planning approval, prior to the commencement of the use or development subject of the planning approval."
The applicant has requested that the matter be brought before Council, in accordance with Delegated Authority register 8.3 (Development Control); whereby any application for planning approval shall be referred to Council for determination, where requested by the applicant in writing.
The development application proposed a 'Single House' and shed within the existing 500m Buffer Zone of Ingham's poultry farm, Wanneroo. This Buffer Zone is depicted within the Agreed Structure Plan No. 4 – East Wanneroo Cell 2 (ASP 4) Cell 2 – Zoning Plan and is referred to as a 'Buffer Precinct' in that structure plan (refer Attachment 3).
The 'Single House' and shed were proposed within the Buffer Zone because the owners had obtained subdivision approval from the Western Australian Planning Commission (WAPC) (in April 2011, Ref: 143620) to subdivide that portion of the original lot located outside of the Buffer Zone (refer Attachment 4).
A condition of this subdivision approval requires the removal of the existing residence of Mr and Mrs Garbin to allow for the road connection of Torrenova Way and Francina View. Whilst some lots approved under this subdivision have been created, the existing dwelling needs to be demolished before any further lots can be created. The owners intend to sell all of the proposed lots created outside the Buffer Zone and to build a new dwelling for themselves within the Buffer Zone.
No development is permitted within the Buffer Zone in accordance with Clause 3.3 of ASP 4, which states:
"Based on the Western Australian Planning Commission’s Statement of Planning Policy No. 4.3 – Poultry Farms, a 500 metre buffer precinct from the poultry sheds at Location 1665 Wanneroo Road, Sinagra is proposed.
Whilst it is generally intended that land uses within the Buffer Precinct will be guided by the Agreed Structure Plan, prior to the Council issuing a use or development approval, or, giving subdivision support to an application within the Buffer Precinct (i.e.; within 500 metres of the activity requiring the buffer measured from the boundary of the lot containing the activity or from a point determined by Council) the Agreed Structure Plan will need to be modified to remove the Buffer Precinct zoning and replace it with an appropriate zoning e.g., Residential Development Precinct.
Such a modification will only be supported by Council if either:
b) the applicant can clearly demonstrate that the odour and/or other impacts associated with the activity can be ameliorated or do not impact on the land subject to the proposed modification to the satisfaction of Council, Western Australian Planning Commission (WAPC) and the Department of Environmental Protection (DEP).”
Consideration of Rural uses within the Buffer Precinct are the same as those in the Residential Development Precinct."
Under the same clause of ASP 4, it is stated that consideration of a 'Rural Use' within the Buffer Precinct is 'the same as those in Residential Development Precinct'. In the Residential Precinct, a 'Rural Use' may be approved by Council if it is considered that such uses would not compromise the intention to develop the precinct for residential purposes, as per Clause 3.1 (Residential Precinct) of ASP 4. A 'Rural Use' is defined within the City's DPS 2 as follows:
"Rural use: Means agriculture, horticulture and may include aquaculture, and includes the raising of livestock and the retail sale of the produce of the property where satisfactory access and parking can be provided, and provided that any processing of the produce prior to sale can take place on site."
A 'Single House' has a separate land use definition within DPS 2, and is not included in the definition of 'Rural Use'. A 'Single House' therefore cannot be considered to be a 'Rural Use'. Because a 'Rural Use' is the only use that can be approved in the Buffer Precinct, all other uses (including a 'Single House') are prohibited, unless the structure plan is first modified in accordance with Clause 3.3 of ASP 4.
Administration granted approval for the proposed shed because it was considered to be incidental to and necessary for the 'Rural Use' of the property within the Buffer Precinct, which contains a small-scale orchard. Approval for the shed and associated conditions was granted by administration under delegated authority on 25 March 2013.
The owners of the property have twice been advised, in November 2005 and again in April 2012 (refer Attachment 5), that the City would not support an application for a house on the portion of the property affected by the Buffer Precinct, unless the structure plan is modified in accordance with Clause 3.3. Clause 3.3 of ASP 4 is clear in the intent that the structure plan must be modified to remove the Buffer Precinct, prior to any development occurring within the buffer. According to ASP 4 such a modification will only be supported by Council if either:
"a) the activity requiring the buffer has ceased operating indefinitely; or
b) the applicant can clearly demonstrate that the odour and/or other impacts associated with the activity can be ameliorated or do not impact on the land subject to the proposed modification to the satisfaction of Council, Western Australian Planning Commission (WAPC) and the Department of Environmental Protection (DEP) [now known as Department of Environment and Conservation]."
Neither of the above criteria have been met and the City therefore has no discretion to consider approving the proposed Single House in the Buffer Precinct until such time as the Buffer Precinct prescribed under ASP 4 is removed or modified as a result of either (a) or (b) above occurring.
Council has no option but to uphold the original decision dated 25 March 2013. If the landowner wishes to further challenge that position, then they would need to lodge an application for review (appeal) of that decision with the State Administrative Tribunal (SAT). However, the City would argue that no right of appeal even exists in this case, because the City has no discretion but to refuse any application for a non-'Rural Use' in the Buffer Precinct, until or unless the structure plan is amended.
Location Plan - 30 Capri Leone Way, Sinagra
13/75111
DA2012/1326- Planning Approval for 30 Capri Leone Way, Sinagra (25 March 2013)
13/58197
Agreed Structure Plan No. 4 East Wanneroo Cell 2 (Sinagra) Zoning Plan
13/86680
Plan of Subdivision- WAPC 143620
11/27729
Previous letters of Advice
13/86589
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3.4 PT05-04/13 Request to Extend Northern Boundary of Yanchep Beach Dog Exercise Area by 250 Metres
To consider a petition presented to Council at its meeting on 30 April 2013 (PT05-04/13), requesting Council to extend the northern boundary of Yanchep dog beach exercise area by 250 metres.
The existing Yanchep dog beach is located south of the Yanchep Lagoon off Brazier Road (refer Attachment 1) and is 400 metres in length.
On 30 April 2013 a petition containing 500 signatures was presented to Council requesting the existing dog beach be extended another 250 metres to the north.
The petition stated an extension of the dog beach to the north would encompass part of the small pools off the reef, and would not trespass on the 'Fisherman's Hollow' beach, while fairly addressing the needs of all who use the beach.
An extension to the existing Yanchep dog beach was considered as part of a three-month community consultation exercise for the City's Coastal Management Plan (CMP) Part 1, undertaken in October 2011. As part of the consultation, the community was encouraged to complete a survey, which asked the following questions in relation to the Yanchep dog beach:
"1. Would you support any extensions to an existing dog beach?
2. Please tick which options you would prefer:
- Yanchep dog beach south 500m
- Yanchep dog beach north 350m"
Of the submitters who chose these two options, 45% of submitters supported an extension south and 55% supported an extension north.
In response to the matter of dog beach extensions, the CMP Part 1 (as adopted by Council) stated that:
"As the population increases due to new development in existing communities, such as Yanchep and Two Rocks, there will be the need for additional dog beaches within these locations. It is intended that the City will reassess these communities within 5 to 10 years as part of the major review of the CMP Part 2; to ensure that adequate dog beaches are being provided in line with population growth."
The community consultation for the CMP Part 1 commenced on Monday 24 October 2011 and concluded on Friday 27 January 2012. No public consultation has been carried out in respect of this petition.
Despite the option for a northern extension to the dog beach being available in the survey, in light of the redevelopment of facilities adjacent to Yanchep Lagoon and the tourist potential this will create for the City, Administration no longer feels an extension to the north is appropriate. The map included with the petition is not accurate, as the proposed 250m northern extension to the dog beach would extend beyond the distance indicated by the petitioners, as depicted in Attachment 2 and would encroach on Fisherman's Hollow. In addition to this, the closest northern access way is located opposite the Fisherman's Hollow car park and directly adjacent to the Yanchep Lagoon. Administration believes that despite the dog beach not extending as far as this access way, this access way may be utilised by the community to access the dog beach.
Administration considers that an option exists to extend the existing dog beach south, without waiting to undertake a review in 5-10 years, as stated in the CMP Part 1.
There are currently two existing access ways to the south of the existing dog beach. One access way is located 215 metres south of the existing dog beach along Compass Circle and is adjacent to 17 car parking bays. The other access way is located 340 metres south of the existing dog beach along Compass Circle, but does not include any parking (refer Attachment 3). Should the dog beach be extended southwest, its southern boundary should align with one of these existing access ways.
In order to extend the dog beach, the City's Animals Local Law would need to be updated, the boundary sign relocated and additional bin and bag dispensers installed at any additional access ways. By extending the existing dog beach southward, the City can ensure that the community is adequately provided for in terms of dog beach provisions in line with future population growth.
Administration recommends that prior to Council formally considering an amendment to the Local Law to extend the Yanchep dog beach southward, public consultation be undertaken, together with investigation into the adequacy of existing car parking areas and the condition of the existing access ways. The results of the consultation can then be taken into consideration by Council on whether the Local Law should be amended to extend the existing dog beach to the south.
2.1 Increase choice and quality of neighbourhood and lifestyle options”
The City of Wanneroo Coastal Management Plan Part 1.
The cost of carrying out public consultation on the possible southern extension of the Yanchep dog beach can be met through existing operational budgets. If an amendment to the Local Law is eventually pursued, then additional costs will be incurred to install additional bin and bag dispensers, and to add, modify or upgrade any parking areas, access ways and signs.
Current Yanchep Dog Beach
13/74270
Petition Proposal - Northern Extension to Yanchep Dog Beach
13/74283
Yanchep Dog Beach Southern Extension - Access ways and parking
13/86834
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To consider five applications for an exemption under section 26(3) of the Dog Act 1976 to keep more than two dogs.
90 Azelia Street, Alexander Heights
1. Male Sterilised brown & white Jack Russell
2. Male Sterilised brown & white Jack Russell
3. Male Sterilised black & tan German Shepherd
21 Lee-Steere Drive, Mariginiup
1. Male Unsterilised black & tan German Shepherd
2. Female Unsterilised black & tan German Shepherd
3. Male Unsterilised white Maltese
7 Salzburg Way, Wanneroo
2. Male Sterilised black Tenterfield Chihuahua X
3. Male Sterilised red & white Kelpie Shar Pai X
24 Ollera Meander, Carramar
1. Male Sterilised white Shih-Tzu X
2. Female Unsterilised tri colour Pug X
3. Male Sterilised roan Rottweiler X
16 Hazeltine Court, Yanchep
1. Male Sterilised beige Retriever
2. Female Sterilised beige Chesapeake Retriever
3. Male Sterilised brown Nova Scotia Retriever
13024m2
On this occasion the following objection have been received:
Application One: 90 Azelia Street, Alexander Heights
The applicant is seeking permission from the City to keep three dogs at 90 Azelia Street, Alexander Heights. The applicant would like to keep three dogs at the property as they have recently immigrated to Australia from the United Kingdom and were unaware of the local laws within the City of Wanneroo.
A check of the City’s records reveals that prior to this application being made no complaints have been received by the City regarding this address.
Application Two: 21 Lee-Steere Drive, Mariginiup
The applicant is seeking permission from the City to keep three dogs at 21 Lee-Steere Drive, Mariginiup. The applicant would like to keep three dogs at the property as the third dog is an indoor dog and keeps the applicant company as she is home a lot due to a back injury.
Upon consultation with neighbouring properties one objection was received regarding barking made by the dogs on the property. Ranger Services have received one barking dog complaint regarding the dogs at the property; however it was resolved in June 2012.
A check of the City’s records reveals that prior to this application being made; four complaints have been received by the City regarding the dogs at this address. One complaint was the barking dog complaint that was resolved in June 2012. In January 2013 there was a report that the two German Shepherds were out wandering in the street, when Rangers arrived the dogs were back on their property. In December 2012, both German Shepherds were involved in a minor dog attack that resulted in two cautions and two infringements. In September 2012 both German Shepherds jumped the fence and were involved in a minor dog attack that resulted in infringements and poundage as the dogs had been captured and taken to the animal care centre.
Given the complaint lodged and the previous history, it is not recommended that an exemption under section 26(3) of the Dog Act 1976 be granted.
Application Three: 7 Salzburg Way, Wanneroo
The applicant is seeking permission from the City to keep three dogs at 7 Salzburg Way, Wanneroo. The applicant would like to keep three dogs at the property as they were unaware of the City of Wanneroo's local law requirements before they purchased their third dog.
A Ranger has inspected the property and confirmed it is adequate for the confinement and exercise of the dogs as per Clause 13 of the City of Wanneroo Animals Local law 1999. The dogs are kept in a medium sized yard and sleep in kennels in the backyard at night.
Upon consultation with neighbouring properties one objection was received regarding barking, whining and yapping made by the dogs on the property.
A check of the City’s records reveals that prior to this application being made; one complaint had been received by the City regarding the amount of dogs at this address. This complaint has been investigated culminating with the applicant's application to Council to keep more than two dogs at the property.
Application Four: 24 Ollera Meander, Carramar
The applicant is seeking permission from the City to keep three dogs at 24 Ollera Meander, Carramar. The applicant would like to keep three dogs at the property as two dogs belong to her and the third belongs to her housemate.
A Ranger has inspected the property and confirmed it is adequate for the confinement and exercise of the dogs as per Clause 13 of the City of Wanneroo Animals Local law 1999. The dogs are kept in a small sized yard and sleep in the house and in the backyard at night.
Upon consultation with neighbouring properties two objections were received regarding barking, whining and yapping made by the dogs on the property, however the City has not received any official barking dog complaints regarding the dogs at the property.
It should be noted that the applicant and her housemate have only recently moved into the area and the dogs have been settling into their new environment over the past few weeks.
A check of the City’s records reveals that prior to this application being made; no complaints have been received by the City regarding this address.
Application Five: 16 Hazeltine Court, Yanchep
The applicant is seeking permission from the City to keep three dogs at 16 Hazeltine Court, Yanchep. The applicant would like to keep three dogs at the property as the third dog is registered to their son who is living with them whilst his new house is being built.
2. ADVISES that the exemption relating to the four properties in Recommendation 1 are subject to the following specified conditions:
CITY OF WANNEROO Agenda OF Elected Members' Briefing Session 18 June, 2013 86
3.6 Proposal by the Shire of Wanneroo Aged Persons Home Trust (Inc) to Purchase the Drainage Sump Site at 71 (Lot 135) Belgrade Road, Wanneroo From the City.
To consider a proposal from the Wanneroo Aged Persons Home Trust (Inc) to purchase from the City the existing drainage sump site located at Lot 135 (71) Belgrade Road, Wanneroo.
The City owns in freehold Lot 135, an existing drainage sump site bounded on three sides by Lot 138 Belgrade Road, being the location of the Jacaranda Lodge Frail Aged Hostel facility. Adjoining Jacaranda Lodge on Lot 137 Belgrade Road is Belgrade Park Village aged person facility (attachment 1 refers). Both Belgrade Park Village and Jacaranda Lodge are privately owned by the Shire of Wanneroo Aged Persons Home Trust (Inc), (the Proponent).
It should be noted that the City has no ownership in, connection to or affiliation (prior or present) with the Proponent.
Lot 135 was transferred to the City by the Proponent at no cost on 18 September 1984 as a condition of subdivision for the purposes of drainage. The property is zoned Residential R20 under the City’s District Planning Scheme No.2 (DPS2), is subject to Agreed Structure Plan No.5 (East Wanneroo Cell 3) and comprises 1500m2 in area. However in the initial East Wanneroo Cell 3 calculations both the drainage sump site and the aged person’s facility were deducted from the gross Cell area and exempt from any contribution costs. The site is currently used as a stormwater drainage sump for the collection of stormwater from the surrounding road network and has been operational since development in the mid 1980’s.
71 Belgrade Road, Wanneroo WA 6065
Lot 135 Diagram 66974
Volume: 1675 Folio: 651
MRS (Metropolitan Region Scheme) ZONING
DPS2 (District Planning Scheme No.2) ZONING
AGREED STRUCTURE PLAN
No.5 – East Wanneroo Cell 3
In 2005, Consultants representing the Proponent held discussions with the City's then Director of Planning and Development relating to a proposal to have the existing drainage sump on Lot 135 decommissioned and acquire the land from the City with the intention of extending the existing aged persons facilities.
The proposal was to be a two stage process, firstly to consider the feasibility of decommissioning the drainage sump located on Lot 135 and diverting all stormwater discharge to an alternative existing drainage sump located at Lot 12046 (8) Joel Way, Wanneroo and gain "in principle" support from the City. Then secondly, subject to the City supporting the decommissioning, the Proponent would seek to acquire Lot 135 from the City.
Following initial discussions between the City’s then Director Planning and Development and civil engineering consultants CID Consultants, representing the Proponent, the City was provided with a feasibility report on 26 October 2005 for the decommission and diversion of the drainage site at Lot 135. The submission proposed to divert all stormwater discharge from Lot 135 Belgrade Road to the existing drainage site located on the south side of Belgrade Road, being Lot 12046 (8) Joel Way, Wanneroo. Preliminary analysis by CID Consultants confirmed that all stormwater discharge from the Belgrade Park Village and Jacaranda Lodge was contained within the village sites and no discharge entered directly into the Lot 135 drainage site.
Following the analysis of that report, correspondence dated 20 January 2006 from the City’s Manager Infrastructure Planning to CID Consultants gave support to the proposal, "It is confirmed that the relocation of the stormwater runoff that normally runs into the sump on the northern side Belgrade Road to the sump on the southern side of Belgrade Road is supported. However, this support is based upon calculations provided in your letter dated 26 October 2005 and any further design changes will require the City's approval prior to any physical works being undertaken on the site."
On 7 May 2010 further discussions were held between the City’s Manager Asset Management and the Proponent regarding the decommissioning of Lot 135 and its potential purchase from the City. Further correspondence from the City dated 4 June 2010 requested additional detail design calculations to support the proposal.
Subsequently in July 2011 the City received the additional detailed drainage analysis report from David Wills and Associates Consulting Engineers (DWA) with a finalised submission being presented in October 2011 to support the proposal.
On 28 November 2011 the Manager Asset Management formally advised DWA that the City supported, from an engineering perspective, the proposal subject to the following conditions;
"1. All the work associated with decommissioning of north sump and redirecting of stormwater to south sump shall be undertaken by the management of Belgrade Park Village or their nominated contractor to the satisfaction of the City. All costs incurred shall be borne by the management of Belgrade Park Village.
2. Detailed design drawings indicating methods of construction shall be submitted for the City’s approval prior to commencing any civil work on site.
3. All civil works related to redirection of stormwater from north sump to south sump shall be completed prior to processing the land transaction."
Therefore, should Council support the proposed sale of land to the Proponent, the Proponent will then be required to submit further detailed design and construction drawings for approval by the City prior to construction, with all approved works to be completed to the satisfaction of the City's Infrastructure Directorate prior to the transfer of land. All project costs involved to be payable by the Proponent. These conditions will subsequently form part of a deed of agreement between the City and the Proponent setting out the obligations (the deed).
In February 2012 the Proponent contacted the City to confirm that it remained interested in acquiring the drainage site from the City.
The City's Planning and Sustainability Directorate has advised that if the site was decommissioned, under the current DPS2 zoning of Residential R20, the site has the development potential for two "Green Title" residential lots or three lots by grouped dwelling/strata development. However, given the location and close proximity to the existing aged care facilities, the transfer of the site to the Proponent would be considered preferable to maintain a logical and consistent land use, rather than subdivide for independent housing.
In addition, it was confirmed that in the initial East Wanneroo Cell 3 calculations both the drainage sump site and the aged person’s facility were deducted from the gross Cell area and at this stage are exempt from any contribution costs. The aged person's facility was developed prior to the preparation of the East Wanneroo Cell 3 Structure Plan. However under this proposal the use of the sump would now be considered for residential purposes, and subsequently it is considered that the lot would need to be included into the net residential area and be required to pay contributions. Lot 135 is 1500 m2 and therefore three (3) contributions would be payable at the current Cell 3 rate of $14,036 per 500m2, equalling $42,108, to be secured in the deed.
The Proponent has advised that if Lot 135 is acquired it is intended to extend the existing facilities. Planning and Sustainability Officers have advised that under DPS2 the land use "Retirement Village" is a 'D' (Subject to Determination) use for the existing Residential zone. The use is allowable on this land, subject to application and assessment and approval by the City.
In March 2012 expressions of interest were sought for the appointment of a property valuation consultant for the provision of appropriate valuation/s for the site. Administration subsequently engaged the services of McGees Property and two valuations were obtained. The first based on the site being a decommissioned drainage sump site, having been backfilled to match the levels of surrounding property allowing for development on a “Residential R20” basis. The valuation returned was $465,000 (exclusive of GST). The second valuation was based on an “as is” basis, after decommissioning and with further no improvements or earthworks, this valuation was $400,000 (exclusive of GST).
Following the provision of the property valuations Administration held discussions with the Proponent in August 2012 to:
· Outline the processes of property transactions with Local Government Authorities and the requirements of the Local Government Act 1995; and
· Provide an indication of the valuations that the City had obtained.
At that meeting the Proponent reiterated that the site was transferred to the City by the Owners of Belgrade Park Village for the purposes of drainage at no cost and this should be considered and that the acquisition was intended for the extension of its existing aged care facilities. He also advised that the information provided by Administration would be required to be presented to the Board for consideration and would advise the City of the outcome late in 2012 or early 2013.
On 13 March 2013 the City received further correspondence from the Proponent formally requesting special consideration be given to the transfer of Lot 135 from the City at nil consideration. Although the site has been previously valued at $400,000 (ex GST), it was requested that the following points be considered in relation to the waiving of a purchase price:
· Costs of decommissioning and redirection of drainage to be borne by the Proponent (estimated to be in excess of $320,000);
· Its status as a not-for-profit organisation;
· Care of in excess of 400 residents;
· Employment in excess of 170 staff;
· Lot 135 was transferred from the Proponent to the City in 1984, at no cost, for the purposes of drainage;
· Reduction in Commonwealth Government grants for residential care facilities;
· Commitment to improving and extending its services (e.g. $5m - 27 bed extension in 2009); and
· Ongoing 30 year cooperative relationship between the City and the Proponent.
The City's Planning and Sustainability and Infrastructure Directorates have assisted with the compilation of this report.
All property valuations were provided by a Licensed Valuer.
The conditional support for the proposal to decommission the Lot 135 drainage sump and redirect stormwater discharge to Lot 12046 (8) Joel Way was formally conveyed by the City's Infrastructure Directorate on 28 November 2011. Should the disposal of Lot 135 be agreed to by Council, all works would be required to be completed to the satisfaction of the City and all costs borne and paid by the Proponent, prior to the transfer of land process, pursuant to the deed.
A property valuation was obtained in April 2012, firstly to satisfy any potential requirements for disposal of property under the Local Government Act 1995, secondly to provide an indication of its market value as a residential site and finally to ensure that any disposal of the site be in accordance with good governance and that any potential transaction represents good economic value for the City.
Planning and Sustainability Officers have also advised that under this proposal the use of the sump may now be considered to have changed, and subsequently the lot will be required to be included into the net residential area of the Cell, requiring the payment of Cell contributions equalling $42,108. This cost to be paid by the Proponent and secured by the deed.
In the event that Council agrees to dispose of Lot 135 by private treaty to the Proponent, the process of the transfer of the land would not occur until all project works are completed to the satisfaction of the City and all costs paid pursuant to the obligations in the deed.
Administration considers that the disposal of Lot 135 to the Proponent to be the preferred and logical option. The lot is considered to be an unlikely and unsuitable residential development site for either the City, or a party other than the Proponent given its proximity to the aged care facility and the estimated costs of decommissioning. In the event that the site be decommissioned as proposed and transferred to the Proponent, there would be a direct saving to the City as it would no longer need to maintain the drainage sump.
On that basis, Administration considers the following conditions should apply to the disposal of Lot 135 Belgrade Road, Wanneroo between the City and the Proponent and will be incorporated into the deed:
· The sale of Lot 135 Belgrade Road, Wanneroo is on an "as is" basis;
· The sale of Lot 135 Belgrade Road, Wanneroo to the Proponent is for nil consideration;
· The Proponent is required to submit detailed design drawings indicating methods of construction for works relating to the decommission of the Lot 135 drainage sump and the diversion of all stormwater discharge to the existing Lot 12046 (8) Joel Way drainage site, for approval by the City's Infrastructure Directorate;
· That all infrastructure works for the decommission of the Lot 135 drainage sump and the diversion of all stormwater discharge to the existing Lot 12046 (8) Joel Way drainage site by the Proponent be completed to the satisfaction of the City's Infrastructure Directorate, with all costs payable, including cell costs, by the Proponent prior to the transfer of land;
· That relevant cell contributions be payable at settlement by the Proponent; and
· That all costs of the Transfer of Land be payable by the Proponent, including any valuation fees incurred by the City,
all of which will be secured by the deed.
Any disposal of City owned land must be undertaken in accordance with the provisions of Section 3.58 of the Local Government Act 1995. The Shire of Wanneroo Aged Persons Home Trust (Inc) is an incorporated body and is registered under the Associations Incorporation Act 1987 as a not for profit organisation. Copies of the body's Constitution and Certificate of Incorporation have been provided to Administration. In addition, the land owned by the Shire of Wanneroo Aged Persons Home Trust (Inc) is not rateable by way of a Governor's declaration published in February 1983.
On that basis it is considered that any proposed disposition would be an exempt disposition for the purposes of Section 3.58 of the Local Government Act 1995 and not subject to any advertising requirements.
Copies of the minutes of the Board of the organisation agreeing to any ultimate arrangement for the acquisition of Lot 135 will be required.
The transfer of Lot 135 Belgrade Road, Wanneroo to the Shire of Wanneroo Aged Persons Home Trust (Inc) for no cost would also result in no rate income being obtained under the current exemption.
Should the transfer of Lot 135 at no cost be agreed, it is considered that Cell contributions of $42,108 will be payable by the buyer, with payment (if applicable) at settlement to be included as a condition of the "Contract for Sale of Land".
i) involved in a) and b) will be payable by the Trust;
4. AGREES that in the event of satisfaction of the conditions precedent contained in the deed the City will transfer the Lot to the Trust for nil consideration;
5. AUTHORISES the affixing of the Common Seal of the City of Wanneroo as applicable to the deed, a Transfer of Land Landgate form and any other associated documentation in relation to the disposition of the Lot pursuant to the City's Execution of Documents Policy.
Lot 135 Belgrade Road, Wanneroo Drainage Sump Proposal Site Plan
13/52723
CITY OF WANNEROO Agenda OF Elected Members' Briefing Session 18 June, 2013 91
CITY OF WANNEROO Agenda OF Elected Members' Briefing Session 18 June, 2013 93
3.7 Tender 01312 Supply and Installation of Mass Block Retaining Walls - Brazier Road, Yanchep
To consider Tender No 01312 for the Supply and Installation of Mass Block Retaining Walls at Brazier Road, Yanchep.
Council at its meeting of 5 March 2013 (IN01-03/13 refers) resolved the following:
"1. NOTES that no submissions were received in relation to the public notice for temporary closure of a thoroughfare and the realignment and alteration to levels to Brazier Road between Wilkie Avenue and the Yanchep Kiosk, Yanchep;
2. In accordance with Section 3.50 of the Local Government Act as amended, CLOSES Brazier Road, Yanchep to vehicular traffic in accordance with City of Wanneroo Drawing Number 2680-92-0 (Attachment 1) as soon as practicable after 8 April 2013;
3. AUTHORISES the calling of tenders for the Supply and Installation of Mass Block Retaining Walls for Brazier Road, Yanchep; and
4. DELEGATES BY AN ABSOLUTE MAJORITY to the CHIEF EXECUTIVE OFFICER the AUTHORITY to award the tender for the Supply and Installation of Mass Block Retaining Walls for Brazier Road, Yanchep."
Due to there being only a single submission for Tender No 01312 and that the tender price received was above the Engineer's estimate, it is considered more appropriate that this tender report be presented to Council for consideration of tender award.
The proposed extent of the road works for the first stage of the Brazier Road Realignment Project (PR-1671) for which the supply and installation of the mass block retaining walls is required is shown on City of Wanneroo Drawing No 2680-92-0 (Attachment 1 refers) and the extent of the Mass Block Retaining Walls associated with the works and the subject of this tender report is shown on City of Wanneroo Drawing No 2680-85-0 (Attachment 2 refers).
Tender No 01312 for the Supply and Installation of Mass Block Retaining Walls at Brazier Road, Yanchep was advertised on 4 May 2013 and closed on 28 May 2013.
Essential details of the proposed contract are outlined below:
Stonecivil Pty Ltd (Stonecivil) provided the only submission for Tender 01312, with a lump sum price of $1,013,432. The Engineer's estimate was $837,945, being $175,487 below Stonecivil's tender price.
The Tender Evaluation Team, consisting of the Project Manager Yanchep Infrastructure, Projects Engineer and the Contracts Officer evaluated the tender submissions in accordance with the following selection criteria:
Tenderer’s experience and ability to do the work
As there was only one tender submission, Stonecivil's weighted score was given the full weighted score of 50%.
Stonecivil's methodology statement was considered to be basic. However, it did convey an understanding of the works to be carried out and included a Gantt chart which clearly outlines the timelines for each phase of the works. A weighted score of 8% out of a possible 20% was achieved.
The assessment for safety management was based on Stonecivil's response to the Occupational Health and Safety Management System Questionnaire included within the tender documentation. It is noted that Stonecivil are working towards certification in the Civil Contractors Federation IMS. A Safety Management Plan is to be provided prior to the commencement of the works if Stonecivil is awarded the tender. A weighted score of 8% out of a possible 20% was achieved.
Tenderers Experience and Ability to do the Works (5%)
Stonecivil provided in its submission a number of examples of similar projects undertaken, demonstrating it has the relevant experience and ability to undertake the requirements of the proposed works. A weighted score of 3% out of a possible 5% was achieved.
Tenderers Resources (5%)
Stonecivil's resources as nominated in its submission were examined in order to evaluate its ability to meet the requirements of the contract. Assessment of this criterion considered staff resources, vehicles, plant/equipment and workshop support to manage the contract, with a weighted score of 3% out of a possible 5% being achieved.
Stonecivil's submission was reviewed in accordance with the weighted score analysis process, with the key aspect of the tender being price, and was assessed as having the necessary resources, previous experience, ability and safety management systems to undertake the works prescribed in the tender.
Stonecivil's overall weighted score was 72% out of a possible 100%.
A Public Information Session was held on the 22 May 2013 at the Yanchep Community Centre for the proposed realignment of Brazier Road from Wilkie Avenue to Yanchep Kiosk.
Three members of the public attended the meeting and no issues where raised that would have a direct impact on the design as currently issued.
The tender submission from Stonecivil, although the only submission received, indicates a contractor capable of carrying out the works required. Reference checks have indicated that this contractor has previously provided a satisfactory service delivery to its clients. However, given only one tender submission was received, the question whether the tender price is value for money needs to be addressed. To determine this the Consultant Engineer that was engaged to design the retaining walls for the project as a whole were re-engaged to provide its evaluation of Stonecivil's submission, with the following outcome advised:
"Tender appears to reflect scope of works, complexity of the project and the current construction climate."
Administration supports the award of this tender as it will enable the first stage of the Brazier Road Realignment Project to proceed in a timely manner, with completion by the end of 2013. Retendering of the retaining walls at this time would mean works would not be able to be commenced until late September 2013, with completion in March 2014 and would therefore impact upon Yanchep Lagoon and associated facilities during its peak period of public use.
On the assumption that Tender No 01312 is awarded, the City's construction team will be required to undertake the drainage component of the works in conjunction with Stonecivil's retaining wall works. This would require both parties to undertake its respective works in a mutually agreed manner.
In consideration of the risk associated with this tender it is advised that Stonecivil's tender assessment was further scrutinised with the following comments:
a) Reference Check:
The City obtained a reference check from Tracc Civil, RJ Vincent and the Downer Group, who all provided a positive reference for Stonecivil.
b) Financial Check:
From Corporate Score Card – on the basis of information obtained, the subject has been assigned with a score of 7.61, indicating that it has a strong financial capacity to undertake the contract in question.
Should tender award be supported then the following Works Program would be implemented:
Tender Award by the Council
A Building Permit is to be issued by the City's Building Services for the retaining walls to be constructed as part of the first stage realignment of Brazier Road.
2.4 Improve community safety
2.5 Improve transport options and connections”
The cost of works associated with the realignment of Brazier Road presently stands as follows:
Yanchep Lagoon Redevelopment (PR-1671)
PR-1671 – 2010/2011 Design & Documentation
PR-1671 – 2011/2012 Design & Construction
PR-1671 – 2013/2014 Construction
PR-1671 – 2014/2015 Construction (Proposed)
Overall Project Development & Implementation
Concept Development Consultation Fees
Upgrade of Power Supply & Street Lighting (Stages 1 & 2)
Tender Advertising and Signage
Stonecivil Pty Ltd – Recommended Tenderer
Drainage & Road Construction – Internal Resources
NB: Includes rehabilitation works @ Fishermens Hollow following installation of stormwater drainage works
Contingency Sum @ 10% of Stage 1 Works
Retaining Walls, Drainage & Road Construction
Contingency Sum @ 10% of Stage 2 Works
In considering the costs tabled above, it is advised that budget costs have previously been presented to Council at its meeting held on 11 December 2012 (IN03-12/12 refers) in relation to Stage 1 works, with advice that the cost of Stage 2 works was to be listed in the City's 10-Year Capital Works Program hence reference to the 2014/2015 budget allocation for construction as "Proposed" as it is not currently included in the draft 10 Year Capital Works Program.
In review of the retaining wall tender price as submitted by Stonecivil, along with the updated construction cost estimated associated with the drainage and roadworks component for the Stage 1 works, an overall increase of $575,267 in costs associated with both the Overall Project Development & Implementation and Stage 1 Works components of the project is noted as follows:
Overall Project Development & Implementation – increase of $48,324
· Project Management - cost up $50,000
· Concept Development Consultants Fees – cost up $56,300
· Upgrade of Power Supply & Street Lighting – cost down $57,976 following receipt of formal quotation from Western Power.
Stage 1 Works – increase of $526,943
· Tender Advertising and Signage cost of $7,383 not previously accounted
· Combined Retaining Wall and Road Construction – cost up $503,016, with provision of the retaining wall up $175,487 being the difference between tender price and the Engineers estimate, and road construction up $327,529 being the difference between the preliminary and construction estimates.
· Landscaping – cost up $116,000
· Contingency – down $99,456 (reduction in the Contingency Sum for the Works from 15% to 10%).
It is noted that the increase in costs for the retaining wall segment, include allowance for Stonecivil's Safety Management systems and in particular the management related to the need to ensure that the public are not able to access the site. The latter is particularly important due to the close proximity of the Yanchep Kiosk and the beach at Yanchep Lagoon, with access by the public to both these facilities to be gained via Yanchep Beach Road/Two Rocks Road intersection with Brazier Road to the north of the site.
The Yanchep Lagoon area sits over a limestone outcrop, which is evident when viewing from the Lagoon Beach back toward the existing Brazier Road. Although the costs for the first stage of works are within the current budget allocation, rock excavation has not been allowed for and if found may incur additional cost. Should this be the case the cost for removal will be treated as a variation to the contract entered into and paid for from the project contingency sum.
As advised in the report to Council at its meeting held on 11 December 2012 (IN03-12/12 refers), further funding needed to be listed in the City's 10 Year Capital Works Program - Roads to cover the cost of the northern section of the proposed realignment of Brazier Road (ie: Stage 2 works). However, the proposed works for this section is dependent on whether Western Australian Planning Commission and Department of Indigenous Affairs approvals are supported in relation to the proposed Yanchep Surf Life Saving Club facility.
If approvals are received by the City then the extent of the retaining wall required for Stage 2 works will need to accommodate a maximum height of approximately 5 metres, and if not, then a retaining wall of up to approximately 3 metres is required. The costs noted for Stage 2 Retaining Walls, Drainage and Road Construction in the table above reflect the 3 metre high retaining wall scenario as the difference in cost between a 3 metre high and 5 metre high retaining wall has already been allowed for in the budget allocated to the Yanchep Surf Life Saving Club Project (PR-1048).
A sum of $1,508,000 needs to be listed in the City's draft 10-Year Capital Works Program – Roads (2014/2015).
13/21796
13/4415
CITY OF WANNEROO Agenda OF Elected Members' Briefing Session 18 June, 2013 98
CITY OF WANNEROO Agenda OF Elected Members' Briefing Session 18 June, 2013 99
CITY OF WANNEROO Agenda OF Elected Members' Briefing Session 18 June, 2013 101
3.8 Parking Prohibitions - Spring Hill Primary School, Spring Hill Drive, Tapping
To consider implementation of new parking prohibitions in Spring Hill Drive, Meneguz Drive, Corella Chase, Jaeger Bend, Crimson Way, Sparrow Brace and Stint Pass, in the vicinity of the Spring Hill Primary School, Tapping.
Council has received a number of enquiries from residents and Ward Councillors with regard to issues relating to parking congestion in the vicinity of Spring Hill Primary School. The City has also been approached by representatives from Spring Hill Primary School to introduce parking prohibitions to remedy congestion issues.
Additionally, the City's Rangers and Parking Compliance Officers have received complaints regarding congestion as a result of uncontrolled parking.
Spring Hill Primary School is predominantly bounded by Spring Hill Drive, with the south-west portion adjoining Crimson Way. Subject to the development of the land parcel on the south-west corner of the school, Crimson Way will extend east and loop around into Stint Pass, allowing an alternate access/egress for the school. Parking bays are available adjacent to the school on both Spring Hill and Crimson Way, as well as an on-site parking area provided by the school, with the northern access operating as an entry, and the southern access as an exit. Refer Attachment 1 for locality plan.
Spring Hill Primary School has an afternoon bus service, collecting students from the school. A small bus utilises the internal car park at the southern end of the car park just north of the pedestrian crossing. Other buses operate using the on-site staff car park located on the north-east side of the school.
As there are currently no parking prohibitions in place, car parking in the vicinity of the school is unable to be controlled and/or enforced by Ranger Services.
To ascertain the opinion of affected residents regarding the proposed parking prohibitions, a survey letter was sent on 8 April 2013, with the specified final reply date of
22 April 2013. The survey was sent to owners and occupiers of properties in Corella Chase, Crimson Way, Stint Pass, Spring Hill between House numbers 1 and 87, Meneguz Drive between Spring Hill and Whimbrel Vista, Jaeger Bend between Spring Hill and Jacana Pass and residents at house numbers 45, 49 and 57 Whimbrel Vista. Drawing Numbers 2777-1-0 & 2777-2-0 detailing the extent of parking prohibitions and submitted as part of the survey sent to residents for comment have been included for reference in this report as Attachment 2 and Attachment 3 respectively. A copy of the survey letter is at Attachment 4.
Responses received from residents affected by the proposed parking prohibitions are summarised below:
· Corella Chase - no responses received
· Crimson Way - three responses received, representing three of the six properties; all supporting the proposed parking prohibition;
· Stint Pass - four responses received from four of the 10 properties; two in favour of the proposed parking prohibitions, and two opposed;
· Spring Hill Drive - 15 responses received from 15 of the 42 properties; nine being in favour of the proposed parking prohibitions, four opposed and two unable to be determined;
· Meneguz Drive - two responses received from residents affected by the proposed parking prohibitions; both were in favour; and
· Jaeger Bend - two responses received from residents, representing two of the six properties surveyed; both in favour.
The comments of those opposed or unable to be determined to the proposal, along with Administration's response, are outlined at Attachment 5.
Given the results of Community Consultation, the proposed parking prohibitions have been modified to reflect the view of residents, with the following changes made;
- Removal of the proposed parking prohibitions along Spring Hill on the north side between Corella Chase and Rail Drive.
- Removal of the parking bay line marking on Corella Chase.
- Removal of the parking bay line marking on Stint Pass.
These changes are shown on Drawing Numbers 2777-1-1 and 2777-2-1 as Attachment 6 and Attachment 7 respectively.
Administration considered that the proposed parking prohibitions along Spring Hill could result in parents seeking alternate parking locations and subsequently using the road and/or verge area adjacent to properties along Spring Hill between Corella Chase and Rail Drive. However, given the objections received from residents regarding the installation of parking prohibitions adjacent to their properties, Administration has excluded this section from the proposed parking prohibitions.
Furthermore, a review of the line marked bays on Corella Chase has been considered unnecessary. Corella Chase connects between Spring Hill and Whimbrel Vista, and subsequently would be subject to bi-directional traffic movement, however, given the limited road carriageway width it is recommended that this line marking be removed. The reasoning behind this recommendation is that the placement of line marking on Corella Chase could influence motorists' decisions on using Corella Chase as a suitable place to park over Spring Hill. It is considered that this would have a negative impact in relation to congestion and safety.
The intent of parking prohibitions around schools is to improve safety for children during the peak drop off / pick up times. Residents are also considered as prohibitions are designed to ban parking on residents’ nature strips and allow parking adjacent to the kerb on only one side of the road during the same times. The preferred side of the road for allowed parking is the side with a footpath to improve access for parents/students.
The changes made to the parking prohibitions on Spring Hill between Corella Chase and Rail Drive is not in accordance with this approach, however given the negative response made from residents, Administration has supported the removal of the proposed parking prohibitions at this location.
The installation of prohibition signage will allow the enforcement of Clause 38 and 39 of the City’s Parking and Facilities Local Law 2003 (as amended):
“38 (1) A person shall not stop or park a vehicle on a road or reserve unless the vehicle is stopped or parking in accordance with this Local Law.
(2) A vehicle is not stopped or parked in accordance with this Local Law if:
(a) it is stopped or parked in any place to which a “no stopping” sign applies.
(b) it is stopped or parked in any place to which a “no parking” sign applies;
(c) it is stopped or parked in contravention of any provision of this Local Law;
(d) it is stopped or parked in contravention of any sign; or
(e) it is stopped or parked on a carriageway with yellow edge lines.
39 (1) Subject to subclauses (2), (3), (4) and (5), a person shall not park a vehicle in a parking stall in a road otherwise than –
(b) wholly within the stall; and”
For those properties not included in the parking prohibition plan, nature strip protection can be provided by Clause 58 (2) of the City’s Parking and Parking Facilities Local Law:
"58 (2) A person not being the occupier of the land abutting on to a nature strip, shall not, without the consent of that occupier, drive, park or stop a vehicle upon that nature strip."
The provision of parking prohibitions incurs not only the initial cost of materials and installation of the signs but also the ongoing cost of maintenance due to vandalism and graffiti. The estimated cost of materials and labour to implement these parking prohibitions is $8,750 which can be funded from $15,000 currently allocated in the draft 2013/14 Parking Scheme Signage and Line Marking program and funds to be carry forward from the 201/13 Capital Works Program.
It is noted that the enforcement of parking prohibitions over an increasing number of sites across the City’s jurisdiction will also impact on the resource availability of the City’s Parking Compliance Officers to enforce all such prohibitions throughout the City.
Spring_Hill_LocalityPlan_Attachment1
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PPDrawing_2777-1-0
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PPDrawing_2777-2-0
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SurveyLetter_Questionaire_PP_SpringHillPS
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SpringHillPS - Community Consultation - Feedback & Administration Response
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Rev_PPDrawing_2777-1-1
13/77599
Rev_PPDrawing_2777-2-1
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3.9 Parking Prohibitions - Salerno Drive, Elliston Parade and Anchorage Drive North, Mindarie
To consider the implementation of parking prohibitions on Salerno Drive, Elliston Parade and Anchorage Drive North abutting Peter Moyes Anglican Community School, Quinns Baptists College and Mindarie Senior College, Mindarie.
The City has received requests from Peter Moyes Anglican Community School, Quinns Baptists College and parent representatives from the schools to install parking prohibitions on streets surrounding the schools. Parents have been observed parking on the road, footpath and nature strip on and around the school creating an obstruction to safe sight distance and generating safety issues for children.
Salerno Drive, Elliston Parade and Anchorage Drive North are Local Distributor Roads which abut Quinns Baptist College, Peter Moyes Anglican Community School and Mindarie Senior College. Refer Attachment 1 for location plan.
Direct property access is provided to residential properties opposite the school on Anchorage Drive North and Elliston Parade, north of the Bayfield Crescent intersection. There are no residential access constraints on Salerno Drive and Elliston Parade south of the Bayfield Crescent intersection.
Embayed parking spaces have been constructed on both sides of Salerno Drive and Elliston Parade and the school side of Bayfield Crescent. Parents have been observed parking on the road and nature strip of streets surrounding the schools. At times, parents have also been seen parking on the footpaths and restricting visibility for children exiting from the school and crossing roads. Additionally, it has been observed that parking spaces along the east side of Bayfield Crescent are underutilised while the majority of parents try to park close to the entrance of the schools.
Traffic management treatments have recently been installed on Salerno Drive and Elliston Parade to improve traffic flow and pedestrian safety around the schools. To complement the traffic treatments, Administration have prepared a parking prohibitions plan for Salerno Drive, Elliston Parade and Anchorage Drive North abutting Peter Moyes Anglican Community School, Quinns Baptists College and Mindarie Senior College, Mindarie.
A survey was recently undertaken to ascertain the opinion of affected schools and residents towards the proposed parking prohibitions. The survey commenced on 27 February 2013 with a final reply date of 11 March 2013. The survey covered the schools, affected owners and occupiers of Elliston Parade and Anchorage Drive North. The proposed parking prohibitions are shown on City of Wanneroo Drawing No 2765-1-1 and 2765-2-1 (Attachments 2 and 3 refers).
The survey feedback and Administration responses are summarised below:
Street / Property Name
The School supports the proposed parking prohibitions but requested unrestricted parking along north end of Salerno Drive.
Parking prohibitions amended as requested.
The School supports the proposed parking prohibitions but requested unrestricted parking along north end of Salerno Drive and north end of Elliston Parade.
The school emphasised the need to enforce the parking prohibitions.
Enforcing parking prohibitions is the responsibility of the City's Parking Compliance Officers.
The school does not support the proposed parking prohibitions and requested unrestricted parking along Elliston Parade on their school side.
The resident at No. 2 Elliston Parade supported the proposed parking prohibition plan but other affected residents on the same road did not respond. The resident requested the City not to provide permission to Peter Moyes School for further extension.
Proposed parking prohibitions will remain unchanged.
The request for not approving further extension of the school is not related to the proposed parking prohibitions plan. Proposals for extension of schools are assessed by City's Planning Implementation Department.
Anchorage Drive North
318 Anchorage Drive North supports the proposed parking prohibitions plan and requested a pedestrian crossing on Elliston Parade.
The resident requested extension of the western side raised central median at the intersection of Anchorage Drive North and Elliston Parade to alleviate the parking issues on the nature strip.
Regarding pedestrian crossing safety, the City has recently installed raised speed plateaus along Elliston Parade to improve pedestrian safety.
The request for extending the western side raised central median at the intersection of Anchorage Drive North and Elliston Parade is not related to the proposed parking prohibitions plan. Administration believes the proposed parking prohibitions signage will alleviate the issue of nature strip parking at the property. Administration does not consider extension of the median island is necessary at this moment.
320 Anchorage Drive North supports the proposed parking prohibitions plan and requested considering using speed cameras along the roads and making Elliston Parade and Salerno Drive one way streets.
The request for using speed cameras and making one way streets is not related to the proposed parking prohibitions plan. Operating speed cameras are the responsibility of WA Police. Administration does not support changing Elliston Parade and Salerno Drive to one way, considering the possibility of large scale non-compliance in the absence of enforcement.
322 Anchorage Drive North supports the proposed parking prohibitions plan.
328 Anchorage Drive North does not support the proposed parking prohibitions plan.
328 Anchorage Drive North is excluded from parking prohibitions.
Other affected residents along Anchorage Drive North did not respond to the community consultation.
Parking prohibitions amended to exclude the non responding and non supporting residences.
Amendments have been made to the proposed parking prohibition plan to reflect the community survey. The recommended parking prohibitions are as shown on City of Wanneroo Drawing No 2765-1-2 and 2765-2-2, (refer Attachment 4 and Attachment 5).
It should be noted that the proposed parking prohibitions will add an additional work commitment for the City’s Parking Compliance Officers to ensure compliance and as a consequence, will only be able to be enforced on an infrequent basis.
The installation of parking prohibition signage will allow the enforcement of Part 4 Clause 38 of the City’s Parking and Facilities Local Law 2003 (as amended).
2.4.1 Implement a range of road safety initiatives to improve the standard of the road network and user behaviour.
The provision of parking prohibitions incurs not only the initial cost of materials and installation of the signs but also the ongoing cost of maintenance due to vandalism and graffiti. The estimated cost for materials and installation to implement this parking prohibition plan is $12,000 which can be funded from Project No PR-2404 – Parking Scheme Signage and Line Marking, for which $30,000 has been allocated in the 2012/2013 Capital Works Budget and the $15,000 funding allocated in the draft 2013/14 Capital Works Program..
Location map of Salerno Drive and Elliston Parade, Mindarie
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2765-1-1 Community consultation drawing for parking prohibitions on Salerno Drive and Elliston Parade, Mindarie
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2765-2-1 Community consultation drawing for parking prohibitions on Salerno Drive and Elliston Parade, Mindarie
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2765-1-2 Final drawing for parking prohibition on Salerno Drive and Elliston Parade, Mindarie
13/77059
2765-2-2 Final drawing for parking prohibitions on Salerno Drive and Elliston Parade, Mindarie
13/77063
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3.10 2013 Australasian Safari HQ Event and Sponsorship
To consider sponsoring the 2013 Australasian Safari HQ event and media headquarters at Wanneroo Showgrounds from Monday 16 September – Friday 20 September 2013.
The Australasian Safari, an eight-day motorsport endurance race, will be held from the 19 to 27 September 2013. The event involves competitors travelling on off-road tracks through the outback of Western Australia. The event is known as one of the toughest and most challenging motorsport events in the world. The 2012 course was approximately 3,500km through the mid west of Western Australia. Australasian Safari has been supported by Tourism WA for a number of years. Tourism WA will again support the event in 2013.
This event attracts some of the best competitors from across the world including China, France, Sweden, UK, Thailand, South Africa, Botswana, USA, Italy, Germany, Venezuela and the Netherlands. Before the Australasian Safari race commences, the event will set up its metropolitan base in the City of Wanneroo. This provides a focus for competitors and media as they arrive, and also provides an opportunity for the Perth audience to see the Safari before it heads to the WA outback. This means that the City is the focus for all metropolitan based spectator activities for this event.
Safari HQ Event
The City has received a proposal to host the "Safari Headquarters" and media centre at Wanneroo showgrounds in the week leading up to the event. The current proposal would see Wanneroo showgrounds utilised for the following functions:
· The first point of contact for the competitors including marshalling and registration;
· A Safari show established for the public giving them the opportunity to meet the competitors and view the competing vehicles;
· A 'Bivouac' or camping ground for the arriving competitors;
· A media centre will offer a facility to write, distribute and upload material; and
· A service area for tuning of cars, bikes and quads.
An approximate timeline for the event is as follows:
Main Entrance: Event Signage in place / entry statement set up
Margaret Cockman Pavillion: Commence bump in, partitions, office set up
20 (staff only)
Camping Grounds: Additional toilets and showers installed, catering setup arrives, medial team arrives, competitors comment arrival.
Margaret Cockman Pavilion: Event HQ and Media Centre open - documentation commences
accredited media sign on; competitor’s documents are checked for compliance
Margaret Cockman Pavilion: Event HQ and Media Centre open
Safari Show (3pm – 9pm): Free public event, all vehicles on display, VIP function
300 staff and competitors
2,000 general public
Bump out complete by 8.00am
The Australasian Safari event consists of the following event equipment and personnel:
· 2 Helicopters;
· 2 Satellite dishes;
· 51 Satellite phones;
· 120 Radios;
· 7 generators;
· 4 Semi trailers (toilets and showers & catering);
· 1 9 Tonne equipment truck;
· 4 Motor homes (HQ and Safari Base);
· 1 medical equipment truck;
· 4 FIVs (First Intervention Vehicles);
· Two large inflatable arches;
· 1 purpose built semi-trailer kitchen;
· A 20-person medical crew;
· 85 event officials, most of whom are volunteers;
· 5 representatives from the Motorsport Authorities;
· 2 TV Production companies;
· National and International media representatives;
· 3 Photographers; and
· 2 Policemen.
Compliance and Environmental Health Requirements
To date the Australasian Safari has provided the City of Wanneroo with copies of its public and products liability insurance cover under XL Insurance Company Limited, to a level of AU$100million. The cover expires on 30 September 2013.
Should the event be supported it will require Council to approve the use of two proposed areas of Wanneroo Show Grounds as temporary camping grounds. Area one is in the South Western Corner of the Show Grounds bordered by Frederick St and Ariti Avenue. Area two is in the North Eastern Corner, immediately South of Noonan Drive and West of Wanneroo Road (Attachment 1).
Camping is proposed for 250 people over three nights; Tuesday 17, Wednesday 18 and Thursday 19 September 2013 with campers departing on the morning of 20 September 2013. The provision of on-site camping aligns the Australasian Safari with other world class marathon motorsport events that have a concentrated camping and administrative base, providing competitors with a 'one stop shop,' catering for all their requirements in the lead up to the race start. Privately owned camping venues are unable to cater for all the infrastructure requirements.
Regulation 54 of the Caravan Park and Camping Grounds Regulations 1997 states that:
'A local government may grant a temporary license for a facility (a caravan park or camping ground) which is to remain in force for such period of less than one year, as is provided in the license'.
'A local government is to endorse on a temporary license for a facility as conditions of the license, the maximum number of sites that may be used at the facility, and the services and facilities that are to be provided'.
The facilities provided for the camping area are at the discretion of the City of Wanneroo. The City's Health Services will require the provision of toilet and shower facilities in accordance with the Caravan Park and Camping Ground Regulations 1997, and the provision of firefighting equipment in the camping area in accordance with FESA recommendations.
Noise from the event will be required to comply with the Environmental Protection (Noise) Regulations 1997. Accordingly, the event organiser will be required to submit a noise management plan that will require the event organiser to provide written notice of the event including associated noise implications and the locations and the approximate operating times of on-site generators to surrounding residents. The notice shall include a 24 hour contact phone number manned by event staff, for the lodging of any noise complaints. The event organiser will be required to report any noise complaints to the City as soon as practicably possible. Quiet zones and times will be detailed in the plan and enforced by the event organiser.
City staff can undertake further noise monitoring upon receipt of any complaints.
The event organiser is proposing two licensed areas within the event for the sale and consumption of alcohol. The liquor license will require endorsement from the City of Wanneroo.
The sale of food at the event will be through commercial catering services and will be required to comply with the requirements of the Food Act 2008.
The sale of food and merchandise will be required to comply with the City's Trading in Public Places Local Law 1999.
The use of the Wanneroo Show Grounds and Margaret Cockman Pavilion will be required to comply with the Health (Public Building) Regulations 1992. Under the Health (Public Building) Regulations 1992 the event organiser will be required to:
· Provide additional toilet facilities to cater for the anticipated 2,000 event attendees.
i. Application to construct, extend or alter a public building (Form 1) for any temporary structure larger than 9 square meters;
ii. Engineers certifications for temporary structures larger than 9 square metres;
iii. Application for certificate of approval – maximum accommodation (Form 2); and
iv. Certificate of electrical compliance (Form 5) for any additional electrical installations.
The landing of helicopters for this event, at the Wanneroo Showgrounds, will be subject to approval from the Director City Business.
Community Facilities has placed a tentative booking for the Wanneroo Showgrounds, in particular the Margaret Cockman Pavilion and the East and South sections of the passive area. These facilities have been booked from Monday 16 September 2013 to Friday 20 September 2013 with an estimated cost breakdown as follows:
· Margaret Cockman Pavilion $1,590
· Reserve Hire $1,471
· Refundable Bond $1,600
In addition to hosting the Safari HQ event the City has been given the opportunity to secure sponsorship benefits associated with the Australasian Safari 2013.
Sponsorship benefits for the City include:
· TV feature – A TV highlights program is developed each year running a lengthy feature on the start, interviewing key competitors on location prior to competition and screened around the world. The 2012 event was seen in over 130 countries with an estimated reach of well over one million people. It is envisaged the television coverage will expand again in 2013;
· Logo use – The City of Wanneroo logo would be used on all marketing collateral including the media backdrop, the sponsor's matrix and outdoor signage;
· Hospitality – The City of Wanneroo would receive invitations to functions including the VIP function on Thursday, 19 September 2013;
· Exposure – Promotion of the City of Wanneroo on the Australasian Safari's Facebook, Twitter, YouTube accounts and on its website. Its Facebook page has currently over 10,000 likes with a reach of 4.7 million and it is followed by over 1,400 people on its Twitter account. The Wanneroo Showgrounds will also be promoted via the event's media partners. Coverage of the 2012 event spanned from 96FM, The West Australian, the official Dakar Rally site, Network 10, OneHD as well as international sports channels such as ESPN, Start Sports and FoxSports;
· Community engagement – during the Safari Show the public are able to meet the competitors and view the vehicles; and
· Brand association – The City of Wanneroo aligns itself with a unique event boasting to be Australia's toughest motorsport event, based entirely in WA and heavily supported by the WA State government as the major partner of the Safari using their 'Experience Extraordinary' branding.
In return for the sponsorship benefits outlined above and subject to compliance requirements being met the City of Wanneroo is asked to provide the following:
· A cash component of $10,000 (excluding GST) to be re-invested in marketing of the event.
The City's Communications and Events team have worked closely with the Health Services and Community Facilities teams who are supportive of this report's recommendations.
Part of this event's conditional approval will include the requirement to provide written notice of the event including the associated noise implications to surrounding residents.
Approval of the event will be dependent upon the completion of all relevant applications and adherence to relevant regulations as determined by Health Services. In addition, a small team of representatives from service units including Communications & Events, Health Services and Community Facilities will be in constant liaison with the event organiser to ensure that it complies with all the City's requirements.
It is anticipated by Administration that there will be minimal disruptions to other sporting clubs using the facility as all of the event's activities occur outside the main playing surface. If approved, the City will endeavour to put event organisers in contact with local club representatives who share this facility to explore any partnership opportunities that may arise.
Whilst there may be minor noise implications associated with a motorsport event of this size, it is not likely to be intrusive to local residents.
The overall impact of this event would be comparable to other annual events undertaken at the Wanneroo Showgrounds and other local venues such as the Wanneroo Show, Joseph Ashton Circus and City of Wanneroo Concert.
Event organisers have given Administration assurances that they are willing to work with both council and the local community to make this event a success with the view to making the Australasian Safari a regular feature on Wanneroo's events calendar.
On this basis, Administration is satisfied that hosting this event with all the proposed activities will be of benefit to the community and the close working relationship between the City and the organisers of the event ensures that risk is managed and the event remains compliant with all legislation.
The proposed sponsorship would provide the City with an opportunity to gain local, national and international exposure as the starting point of the Australasian Safari in 2013. Sponsorship of this event would also align closely with the City of Wanneroo Tourism Strategy adopted in 2011.
On page 27 of the Strategy, it states:
The attraction, staging, management, control and promotion of events is crucial to the success of establishing Wanneroo as a tourist destination. This is reinforced by the research of 400 Metropolitan households who, when asked what would encourage visitation to a particular area, 42% (double the next reason), indicated that events would be the reason.
On page 29, it goes on to say:
In summary, events are an extremely important means of attracting additional visitors to the area. All events of significance should all be used to attract additional visitors and to bring additional economic and social benefits to the area. The best means of achieving this is for the City to work in collaboration with event organisers to promote and support events. A collaborative approach will generate the maximum economic benefit for all stakeholders.
· Health Act 1911;
· Health (Public Building) Regulations 1992;
· Caravan Park and Camping Grounds Act 1995;
· Caravan Park and Camping Grounds Regulations 1997; and
· Trading in Public Places Local Law 1999.
If approved, the City will receive the following income from the Facility hire fees and charges:
Sponsorship of this event would require a $10,000 financial investment. It is proposed that the funds be allocated from Communications and Events GL Promote Council Image – General Expenditure: 717612 9399 243.
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3.11 Naming of the Internal Roads in Kingsway Regional Sporting Complex
To consider the Geographic Names Committee's approval for the naming of the internal roads in the Kingsway Regional Sporting Complex.
At its meeting on 6 March 2013 Council considered the application to the Geographic Names Committee (GNC) and made the following recommendations:
"1. APPROVES the following proposed names for submission to the Geographic Names Committee in priority order;
a. Goal Way;
b. Sporting Drive;
c. Spectator Drive;
d. Player Place;
e. Coach Road; and
f. Volunteer Road
2. NOTE the proposed road name allocations as per Attachment 1;
3. NOTE a final report will be presented to Council once advice has been received from the Geographic Names Committee."
The naming of the internal roads was the result of concerns being expressed through stakeholder engagement by the Wanneroo Districts Rugby Club (the Rugby Club) as part of the 2010 revised Kingsway Regional Sporting Complex Master Plan. Their concerns related primarily to the ability of emergency services, visiting teams and spectators being able to locate specific clubrooms and playing fields. Since 2010 both the Rugby Club and the Wanneroo Districts Netball Association have had incidents where emergency services have been delayed in getting to the respective venues as a result of a lack of internal road names and internal signage.
Since the proposed road names were endorsed at Council an application to the GNC was submitted and approval was received in May 2013 (Attachment 1). The proposed mapping of the proposed road names endorsed at the March Council meeting (Attachment 2) was also approved by the GNC.
Correspondence highlighting the new mapping of the Kingsway Regional Sporting Complex will be sent to resident sporting organisations allowing the executive committees to inform members of the new street names.
Administration is very supportive of this outcome and is in the process of developing plans to install signage. It is recommended that Council notes the approval provided by the GNC and Administration's intention to install appropriate signage at entry points and internal junctions within the Kingsway Regional Sporting Complex.
Formalisation of the internal road names was subject to the approval of the GNC.
Administration has funds currently allocated in the 2012/13 Capital Works Budget. These funds are under PR-1927 Kingsway Regional Sporting Complex – Signage (External) - $37,390, which will be subsequently carried forward to the 2013/14 financial year.
The budget allows for signage to give clear identification of road names at the appropriate entry points as well as directional signage at the internal junctions on the reserve to ensure clear guidance for users.
a) Goal Way;
b) Players Place;
c) Spectator Drive; and
d) Sporting Drive
GNC Approval - Road Names within Kingsway Regional Sporting Complex
13/78068
13/78030
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3.12 Warrant of Payments for the Period to 31 May 2013
Presentation to the Council of a list of accounts paid for the month of May 2013, including a statement as to the total amounts outstanding at the end of the month.
The following is the Summary of Accounts paid in May 2013:
At the close of May 2013 outstanding creditors amounted to $203,251.86.
The list of accounts paid by cheque and electronic transfer in May 2013 and the end of month total of outstanding creditors for the month of May 2013 is presented to the Council for information and recording in the minutes of the meeting, as required by the Local Government (Financial Management) Regulations 1996.