Source: https://texasdefensecounsel.com/texas-retention-schedule-for-public-safety-agency-records/
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Texas Retention Schedule for Public Safety Agency Records | Texas Defense Counsel
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Texas Retention Schedule for Public Safety Agency Records
RETENTION SCHEDULE FOR RECORDS OF PUBLIC SAFETY AGENCIES
Destruction of local government records contrary to the provisions of the Local Government Records Act of 1989 and administrative rules adopted under it, including this schedule, is a Class A misdemeanor and, under certain circumstances, a third degree felony (Penal Code, Section 37.10). Anyone destroying local government records without legal authorization may also be subject to criminal penalties and fines under the Public Information Act (Government Code, Chapter 552). P. O. Box 12927 • Austin, Texas • 78711-2927 • (512) 421-7200
Effective August 14, 2011
If a record described in this schedule is maintained in a bound volume of a type in which pages were not meant to be removed the retention period, unless otherwise stated, dates from the date of last entry.
If two or more records listed in this schedule are maintained together by a local government and are not severable, the combined record must be retained for the length of time of the component with the longest retention period. A record whose minimum retention period on this schedule has not yet expired and is less than permanent may be disposed of if it has been so badly damaged by fire, water, or insect or rodent infestation as to render it unreadable, or if portions of the information in the record have been so thoroughly destroyed that remaining portions are unintelligible. If the retention period for the record is permanent in this schedule, authority to dispose of the damaged record must be obtained from the Director and Librarian of the Texas State Library and Archives Commission. The Request for Authority to Destroy Unscheduled Records (Form SLR 501) should be used for this Local Schedule PS Page 2 of 56
The use of an asterisk in this third edition of Local Schedule PS indicates that the record is either new to this edition, the retention period for the record has been changed, or substantive amendments have been made to the description of or remarks concerning the record. An asterisk is not used to indicate minor amendments to grammar or punctuation.
CE – Calendar year end
LA – Life of asset
U.S.C. – United State Code
US – Until superseded Local Schedule PS Page 3 of 56
Part 1: Records Common to Public Safety Agencies _____________________________________________________________________ page 6
Section 1-1: General Operations Records ____________________________________________________________________________ page 6
Section 1-2: Vehicle, Equipment, and Animal Records __________________________________________________________________ page 8
Section 1-3: Personnel Records __________________________________________________________________________________ page 12
Section 1-4: Emergency Communications Records ___________________________________________________________________ page 13
Part 2: Law Enforcement Records __________________________________________________________________________________ page 14
Section 2-1: Arrest and Offense Records ___________________________________________________________________________ page 14
Section 2-2: Incident Records ____________________________________________________________________________________ page 17
Section 2-3: Operational Support Records __________________________________________________________________________ page 19
Section 2-4: Jail Records ________________________________________________________________________________________ page 23
Section 2-5: Juvenile Records ____________________________________________________________________________________ page 26
Section 2-6: Records of Writs and Process __________________________________________________________________________ page 37
Section 2-7: Permit Records and Associated Documentation ____________________________________________________________ page 38
Section 2-8: Financial Records ____________________________________________________________________________________ page 39
Section 2-9: Personnel and Training Records ________________________________________________________________________ page 40
Section 2-10: Miscellaneous Records ______________________________________________________________________________ page 41
Part 3: Records of County Medical Examiners ________________________________________________________________________ page 42
Section 3-1: Death Investigation Records ___________________________________________________________________________ page 42
Section 3-2: Laboratory Records _________________________________________________________________________________ page 44 Local Schedule PS Page 4 of 56
Section 3-3: Miscellaneous Records _______________________________________________________________________________ page 45
Part 4: Records of Fire Fighting and Emergency Medical Service Agencies ___________________________________________________ page 45
Section 4-1: Fire and Emergency Medical Response Records ____________________________________________________________ page 45
Section 4-2: Fire Prevention and Inspection Records __________________________________________________________________ page 46
Section 4-3: Apparatus and Equipment Records _____________________________________________________________________ page 49
Section 4-4: Training Records ___________________________________________________________________________________ page 50
Section 4-5: Miscellaneous Records _______________________________________________________________________________ page 51
Part 5: Records of Community Supervision and Corrections (Adult Probation) Departments _____________________________________ page 51
Part 6: Records of County, District, and Criminal District Attorneys ________________________________________________________ page 52
Section 6-1: Case Records ______________________________________________________________________________________ page 52
Section 6-2: Administrative and Financial Records ____________________________________________________________________ page 55
Local Schedule PS Page 5 of 56
Retention Notes: a) The term “public safety agency” means any local law enforcement, fire fighting, emergency medical services, or emergency communications department, district, or office; and the offices of the county medical examiner, district attorney, county attorney, and community supervision and corrections.
Narrative and/or statistical activity reports prepared by shift supervisors, unit heads, or other public safety personnel on daily or other periodic activities, except reports of the types included in other records groups in this schedule.
PS4025-01a
PS4025-01b
Monthly, bimonthly, quarterly, or semi-annual reports.
PS4025-01c
PS4025-01d
Chronological logs or registers of activities, usually kept at station, company, or unit level, of daily activities such as roll calls, briefings, visitors, drills, inspections, except for records of similar types noted elsewhere in this schedule.
https://www.tsl.texas.gov/sites/default/files/public/tslac/slrm/recordspubs/Schedule%20PS%20-%20Effective%202011-08-14.pdf
Jul 23rd, 2015 Texas Tidbits: Past and Present
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