Source: https://hhs.texas.gov/laws-regulations/handbooks/cclpph/9000-licensed-administrators
Timestamp: 2020-08-13 21:13:58
Document Index: 139456216

Matched Legal Cases: ['§745', '§745', '§745', '§745', '§745', '§745', '§745', '§745', '§745', '§745', '§745', '§745', '§745', '§745', '§745']

9000 Licensed Administrators | Texas Health and Human Services
A person may not serve as the administrator of a general residential operation without a Child Care Administrator’s License.
Full text of the law and rules
A directory of licensed child care administrators
A directory of licensed child-placing agency administrators
The email address for the Licensed Administrator program
9110 Reviewing an Application Packet for an Administrator’s License
Only in emergencies may Licensing staff accept faxed or emailed application materials to approve a person to take the exam. However, matching originals must be in the person’s file before Licensing issues a license.
A completed Form 3015, Application for a Child-Care Administrator License or a Child-Placing Agency Administrator License;
A transcript or letter of verification from the appropriate educational institution;
Two professional references (Form 3016, Administrator Licensing – Reference for an Applicant, to be completed by references);
An employer reference that documents one year of supervisory experience (Form 3015, to be completed by employer);
A notarized affidavit documenting background information on Form 2985, Affidavit for Applicants for Employment with a Licensed Operation or Registered Child-Care Home, provided by HHSC;
A completed background check request (Form 3017, Request for the Criminal History and Central Registry Checks Required for an Administrator’s License);
Submitted fingerprint checks, unless the applicant has previously undergone a fingerprint-based criminal history check that remains valid (see 10120 Persons For Whom Operations Must Submit Requests for Background Checks);
The fee for a background check; and
Any supporting documentation to verify the information provided on the application.
26 TAC §§745.625; 745.8933; 745.8934
9310 Additional Required Documentation if the Applicant is a Military Member, Spouse, or Veteran Requesting Expedited Licensure or Special Considerations
9320 Expedited Licensure if the Applicant is a Military Member, Spouse, or Veteran
9120 Processing an Application for an Administrator’s License
Licensing received a complete set of application materials and fees and determined the applicant meets the initial qualifications and is eligible to take the licensing examination;
Licensing received a complete set of application materials and fees and the applicant does not meet the initial qualifications and is not eligible to take the licensing examination; or
the application is pending because it is incomplete and the materials submitted do not show compliance with relevant statutes and rules.
the application expires;
the applicant may not apply again for one year from the date that the incomplete application expired; and
CLASS shows the application has the status of Lapsed, which triggers the system to generate and send an email to the applicant.
9200 Applicants Who Have an Administrator’s License from Another State
the other state’s license requirements are substantially equivalent to those in Texas; or
there is a reciprocity agreement between Texas and the other state.
Licensing staff may issue a provisional child care administrator’s license to an applicant licensed in another state who applies for a license in Texas. See 9510 Issuance of a Provisional Child Care Administrator’s License.
26 TAC §745.8913
9300 Applicant is a Military Member, Veteran, or Spouse of a Military Member or Veteran
9310 Additional Required Documentation if the Applicant is a Military Member, Veteran, or Spouse of a Military Member or Veteran Requesting Expedited Licensure or Special Considerations
In addition to the required application materials listed in 9110 Reviewing an Application Packet for an Administrator’s License, a military member, veteran, or spouse of a military member or veteran requesting expedited licensure or special considerations must submit:
documentation demonstrating the applicant’s status as a military member, veteran, or spouse of a military member or veteran, which may include:
any recent military orders;
a copy of the most recent Permanent Change of station (PCS) travel order to Texas;
a valid military ID;
military discharge papers; or
a Veterans Affairs ID card;
documentation related to an administrator’s license or any other professional or occupational license the applicant currently holds outside of Texas, if applicable;
a copy of the regulations pertaining to the current out-of-state administrator's license, if applicable; and
any additional documentation, as applicable, to determine whether the applicant:
meets a licensing requirement through some alternative method; or
has prior military service, training, or education that may be credited toward a licensing requirement.
26 TAC §745.9027
9320 Expedited Licensure if the Applicant is a Military Member, Veteran, or Spouse of a Military Member or Veteran
Licensing staff must expedite the application process when the applicant is a military member, veteran, or spouse of a military member or veteran. Staff must process a complete application as soon as possible, but no later than 21 days after receiving it and the person's background check fee.
26 TAC §§745.8951; 745.9028
9330 Special Considerations for an Applicant Who is a Military Member, Spouse, or Veteran
The Associate Commissioner for Licensing or designee may waive any prerequisite for a military member, spouse, or veteran to get an administrator's license if the applicant:
currently holds a valid administrator’s license in another state whose license requirements are substantially equivalent to those in Texas; or
held an administrator’s license in Texas within five years preceding the application date, and the credentials provide compelling justification that the applicant is qualified to act as a licensed administrator.
The Associate Commissioner for Licensing or designee may also:
credit a military member or veteran for verified military service, training, or education; or
substitute any demonstrated competency a military member, spouse, or veteran has in order to meet the requirements, other than the exam requirement.
based on an administrator’s license in another jurisdiction that is restricted and, therefore, not substantially similar to an administrator's license in Texas; or
if the applicant has criminal history or central registry history that would prohibit the applicant from obtaining an administrator’s license.
26 TAC §§745.775; 745.8913; 745.9026
9331 Special Considerations When a Military Member Applies to Renew
No continuing education will be required prior to renewal
Late renewal fees under 26 TAC §745.9003(a)(2) and (3) will be waived if failure to renew the license on time was due to a military member's service.
26 TAC §§745.775; 745.9029
9340 Authorizing a Military Spouse to Act as a Licensed Administrator
A military spouse who has a substantially equivalent license in another state that is in good standing may act as an administrator for a general residential operation, child-placing agency, or both, for up to three years without obtaining a license.
9341 Documentation a Military Spouse Must Submit Before Being Authorized to Act as a Licensed Administrator
To be eligible for consideration, the military spouse must submit all of the following documents:
Form 3015, Application for a Child-Care Administrator License or a Child-Placing Agency Administrator License, with only Sections I, VIII and X completed.
A copy of the applicant’s valid military identification card to demonstrate status as a military spouse;
A letter indicating the applicant’s intent to act as an administrator for a general residential operation, child-placing agency, or both in this state;
Documentation of the applicant’s residency in Texas;
Proof of the applicant’s administrator’s license or any other professional or occupational license currently held in the other state; and
A copy of the regulations pertaining to the current license in the other state or a web address where the regulations can be found.
9342 Evaluating Whether to Authorize a Military Spouse to Act as a Licensed Administrator
After receiving the required documentation, Licensing staff verify that:
the application is complete, the documentation is accurate and meets the requirements in 9200 Applicants Who Have an Administrator’s License from Another State;
the license in the other state is valid, active and current; and
there is no current disciplinary action or corrective action pending or attached to the license.
9343 Notification of Licensing’s Decision for a Military Spouse to Act as a Licensed Administrator
Licensing notifies the applicant once a determination is made to whether approve or deny the application. If approved, the person must adhere to applicable laws and regulations, including those related to:
Administrator’s Licensing in 26 TAC Chapter 745, Subchapter N, Division 4 (with the exception of §745.8991-745.9019 of Division 4, Renewing Your Administrator License) and Chapter 43 Human Resources Code;
Background Checks of 26 TAC Chapter 745, Subchapter F; and
Minimum standards for general residential operations in 26 TAC Chapter 748 and child-placing agencies in 26 TAC Chapter 749, as applicable depending on the type of operation where the applicant serves as an administrator.
9344 Expiration of an Authorization for a Military Spouse to Act as a Licensed Administrator
Licensing’s approval for a person to act as an administrator expires on the:
date the spouse is no longer stationed at a military installation in this state; or
third anniversary of the date when Licensing notified the person of the approval.
Licensing may revoke the approval to act as an administrator for any reason noted in 9700 Remedial Action on an Administrator’s License.
26 TAC §745.9030
9350 Waiving Application and Exam Fees for an Applicant Who is a Military Member, Spouse or Veteran
a military member or veteran whose military service, training or education substantially meets the qualifications for an administrator's license; or
a military member, spouse or veteran who holds a current license issued by another state whose license requirements are substantially equivalent to those in Texas.
26 TAC §745.9026
9400 Fees for Administrators
9410 Administrator's License – Fee Chart
Examination: $50 Inquiry, preapplication, or application Upon registration and scheduling of examination via UT Arlington’s Professional Development Program Do not schedule for test
Active Renewal:
Renewing by the expiration date: $50
Renewing within 90 days after the expiration date: $75
Renewing after 90 days but less than one year after expiration date: $100
Inactive Renewal:
Renewing by expiration date: $25
Renewing within 90 days after expiration date: $37.50
Renewing after 90 days but less than one year after expiration date: $50 Application for renewal Before issuance Do not issue renewal
Change of status from Inactive to Active in the middle of a renewal cycle: $25 Submission of written request Before change of status Do not change status
Change of status from Active to Inactive in the middle of a renewal cycle: $25 Submission of written request Before change of status Do not change status
26 TAC §§745.8931; 745.8933; 745.9003; 745.9005
9630 Renewal Fees for an Administrator's License
9500 Issuing a Child Care Administrative's License
Licensing staff will issue a child care administrator’s license if:
the applicant’s background check results do not contain criminal history or central registry findings that preclude the person from receiving a license;
the applicant has the academic and experience requirements for an administrator’s license;
the applicant passes the licensing administrator’s examination;
the applicant pays the application and background check fees; and
the applicant meets any other child care administrator’s license requirements.
If the applicant does not meet the requirements to receive a child care administrator’s license, licensing staff may deny the application.
In addition to the administrator’s licensing background check process required in 9110 Reviewing an Application Packet for an Administrator’s License, the operation where the person works must request a background check as required in 10120 Persons for Whom Operations Must Submit Requests for Background Checks.
26 TAC §§745.775; 745.8933
9510 Issuance of a Provisional Child Care Administrator’s License
A provisional child care administrator’s license is granted for a limited time pending the issuance of a full child care administrator’s license.
Licensing staff may issue a provisional child care administrator’s license to an applicant who:
is licensed in good standing as a child care administrator for at least two years in another state, the District of Columbia, a foreign country or a territory of the United States that has licensing requirements that are substantially equivalent to those in Texas;
has passed a national or other examination recognized by Licensing that demonstrates competence in the field of child care administration; and
is sponsored by a person licensed as a child care administrator in the state of Texas. However, if Licensing staff determines the requirement to obtain a sponsor constitutes a hardship to the applicant, this requirement may be waived.
9511 Time Limit for a Provisional Child Care Administrator’s License
A provisional license is valid until the date the applicant is granted or denied a child care administrator’s license.
Licensing must process a provisional child care administrator’s license holder’s application for an administrator’s license no later than the 180th day after the date the provisional license is issued. Licensing may only extend the 180-day limit if the results of the license holder’s examination have not been received by Licensing.
Licensing staff will issue a child care administrator’s license when the applicant meets the requirements in 9500 Issuing a Child Care Administrator’s License.
9600 Renewing an Administrator’s License
9610 Training Requirements for an Administrator’s License
The licensed administrator obtained 15 hours of training each year of the two-year renewal cycle.
The training was designed for professional-level staff. Training designed for direct care staff is not acceptable.
The training was directly related to residential child care or business management.
The subject of the training was not an organization’s policies and procedures.
The licensed administrator participated in the training. Training credit is not given for presenting training to others.
For more information on training requirements, see LCC or LCP Agency Administrator FAQs.
Licensing staff contact the administrator and ask him or her to submit additional training documentation.
Licensing staff generate and send a letter to the administrator notifying him or her that the renewal is pending, due to insufficient training hours.
If the administrator cannot submit documentation verifying that training requirements were met, Licensing staff ask the administrator to confirm in writing that he or she has no other training documentation to submit for the time period.
Remedial action is taken. See 9700 Remedial Action on an Administrator’s License.
9620 Inactive Status for an Administrator’s License
A licensed administrator must submit in writing, along with Form 3014, Administrator License – Renewal or Status Change, a request to change his or her license status in writing. Licensing must have a written record of the requests in order to prevent miscommunication and to hold the licensed administrator accountable for training requirements. (Emails and faxes are considered written requests.)
When an administrator switches from inactive to active status in the middle of a renewal period, he or she must pay the appropriate fee and submit a background check request. The training requirement is prorated at 1.25 hour per each active month. For example, if an administrator switches to inactive status six months after renewing his or her license, and the status remains inactive for the rest of the renewal period, only 7.5 hours of training is required. (For an additional example, see 9630 Renewal Fees for an Administrator’s License.)
9630 Renewal Fees for an Administrator’s License
Accept a renewal request postmarked on or before the license’s expiration date.
Assess late fees only when the administrator initiates the renewal process after his or her license expires (assess higher late fees when the request is initiated 90 days or more past the expiration date). Do not assess late fees if the administrator initiates a timely renewal and the renewal remains pending after his or her license expires.
Assess late fees, even if an administrator did not receive a notice from Licensing about a license’s expiration or impending expiration. Licensed administrators are accountable for renewing on time.
9640 Background Checks for an Administrator’s License
A background check is conducted on each licensed administrator who requests renewal of an administrator’s license on active status, even if the person has had a background check under a licensed residential child care operation within the last five years.
If a licensed administrator has a background check match that violates minimum standards rules and is not subject to a risk evaluation, remedial action is initiated. See 10310 Acting on the Results of a Criminal History Check.
Run a background check on each licensed administrator requesting renewal on active status, regardless of whether the administrator is affiliated with a licensed residential child care operation.
If an administrator has a background check match that violates minimum standards rules and is not subject to a risk evaluation, the Centralized Background Check Unit (CBCU) notifies the administrator about the match by letter and notifies the Licensed Administrator program about the match by email.
A remedial action of either revocation or refusal to renew is initiated. See 9700 Remedial Action on an Administrator’s License.
If an administrator has a background check match that violates minimum standards rules and is subject to a risk evaluation, the type of follow-up depends on whether the administrator is affiliated with a licensed residential child care operation.
The CBCU notifies the administrator about the match by letter and notifies the Licensed Administrator program about the match by email.
If the administrator is not affiliated with a licensed residential child care operation, the administrator’s license is renewed, if the administrator would otherwise be eligible for renewal. No risk evaluation is conducted, unless or until the administrator becomes affiliated with an operation licensed by HHSC’s Residential Child Care Licensing Division (RCCL).
If the administrator is affiliated with an operation licensed by RCCL, the administrator must submit the request for a risk evaluation to the CBCU. The administrator has 30 calendar days from the date the operation submitted the request for the background check to request a risk evaluation. The CBCU notifies the Licensed Administrator program about the results of the risk evaluation. Licensing staff do not renew a license while the risk evaluation is pending. Staff delay renewal until the risk evaluation is complete and approved.
See 10400 Risk Evaluation of Criminal History or Findings of Child Abuse or Neglect.
9650 Lapsed Administrator’s Licenses
The only exception is active military personnel who are exempt from renewal requirements as specified in §745.9029 of the Texas Administrative Code.
9660 Emeritus Status for an Administrator’s License
To receive an emeritus license, a licensed administrator submits a written request, along with Form 3014, Administrator License – Renewal or Status Change.
is at least 55 years old or has a permanent physical or medical disability;
has a valid administrator’s license and has no remedial action or pending remedial action against the license; and
is no longer engaged in professional residential child care.
9670 Relinquishing an Administrator’s License
To relinquish a license, a licensed administrator mails completed Form 3014, Administrator License – Renewal or Status Change, and the original license to the address indicated on the form.
send a letter on CLASS letterhead confirming the receipt of the license;
inform the person he or she must apply for a new license should he or she decide to become a licensed administrator again; and
change status of license in CLASS to “withdrawn.”
violates a term under Human Resources Code (HRC) Chapter 43 or a Licensing rule;
circumvents or attempts to circumvent the requirements of HRC Chapter 43 or a Licensing rule;
engages in fraud or deceit related to a requirement in HRC Chapter 43 or a Licensing rule;
provides false or misleading information to Licensing during the application or renewal process for an administrator’s license;
makes a statement about a material fact during the application or renewal process that the applicant or licensed administrator knows or should know is false;
has a criminal history or central registry record that:
prohibits the administrator or applicant for an administrator’s license from working at a facility; or
is relevant to the duties of a licensed administrator that are specified in rule;
uses drugs or alcohol in a manner that jeopardizes the administrator’s or applicant’s ability to function as an administrator;
performs duties as a licensed administrator in a negligent manner; or
is ineligible to be a controlling person at a child care operation.
26 Texas Administrative Code §745.9037
Letters of reprimand are written and sent manually, not automatically generated by CLASS.
If Licensing staff revoke an administrator’s license based on another Licensing action, Licensing will take both actions simultaneously. If the administrator and the operation each request an administrative review, then Licensing may combine them into one review. The review may also include Licensing’s designation of the administrator as a controlling person, if applicable. If both actions are upheld at the administrative review level, then the HHSC attorney who defends the actions before SOAH will combine them.
DFPS does the administrative review for a finding of abuse, neglect, or exploitation. However, if DFPS upholds the finding at the administrative review, and the administrator requests a due process hearing for the finding, an HHSC attorney will defend both the finding made by DFPS and Licensing’s revocation of the administrator’s license before SOAH and may do so in one hearing. If Licensing is also revoking the license of the operation that the administrator was responsible for, then the hearing may include that revocation along with the finding, the revocation of the administrator’s license, and the designation of the administrator as a controlling person, if applicable. The licensed administrator database does not distinguish between a person with a pending remedial action and a person with a finalized remedial action. If an intent to revoke is overturned, Licensing staff must submit a data fix to remove the revocation code from the database.
If the Licensed Administrator program determines that a paper file must not be purged as scheduled, Licensing staff complete a Request to Delay Record Purge and send it to the director of Residential Child Care Licensing for approval:
Considering that, according to §745.699 of the Texas Administrative Code, all risk evaluation results are final, I request that we maintain __________’s (administrator’s name) record indefinitely so that this information can be retrieved if he ever applies to HHSC for another license.
The reports consist of one Excel spreadsheet for licensed child care administrators and one for licensed child-placing agency administrators.
The reports are sent by email to the Reports email box.
HHSC offers two directories, one for Licensed Child Care Administrators and one for Licensed Child-Placing Agency Administrators.
The query omits persons with pending remedial actions, so staff manually add those persons to the directory before sending the new list on to the webmaster for publication.
the applicant’s background check results do not contain criminal history or central registry findings that preclude the person from being present in the operation;
The licensed administrator database generates a letter to the administrator notifying him or her that the renewal is pending, due to insufficient training hours.
Remedial action is taken. See 9600 Remedial Action on an Administrator’s License.
Do not charge a fee for the additional background check for a licensed administrator who has had a background check under a licensed residential child care operation within the last 48 months.
If the administrator is affiliated with an operation licensed by RCCL, the operation must submit the request for a risk evaluation to the CBCU. The CBCU notifies the Licensed Administrator program about the results of the risk evaluation. Licensing staff do not renew a license while the risk evaluation is pending. Staff delay renewal until the risk evaluation is complete and approved.
The administrator’s history with Licensing
The administrator’s history with the Licensed Administrator program
DFPS finding against the licensed administrator for the abuse, neglect, or exploitation of a child; or
the revocation of a license for an operation for which the licensed administrator is responsible.
‹ Section 8000 Responding to Requests for Licensing Information up Section 10000 Background Checks ›