Source: http://scc.southcentral.edu/Student-Academic-Policies/education-abroad-procedure-4000-12-1.html
Timestamp: 2019-09-22 08:22:32
Document Index: 765469255

Matched Legal Cases: ['art 3', 'art 4', 'art 5', 'art 6', 'art 7', 'art 8', 'art 9', 'art 10', 'art 11', '§ 5', '§ 43']

Education Abroad Procedure #3.41.1.SCC | Student Academic Policies
Purpose: These procedures define the requirements for implementation of Policy #4000.12 to provide academic and experiential education abroad opportunities for faculty, staff, and students/participants in order to expand their cultural and global competence.
Applicability: Faculty, Staff and Students/Participants
Third Party Provider– The College contracts a vendor that arranges travel, develops itinerary, organizes tours, and leads service projects. The vendor may be another college or university, a nonprofit organization, a for-profit business, or a consortium that offers education abroad services.
Cultural Exchange– A faculty or staff led cultural experience to/from an international partner institution with whom SCC has signed a reciprocal agreement (Memorandum of Understanding). Typically, students are integrated with host country students.
Student Exchange– Designed to be a reciprocal exchange of students from one institution to another, with a signed reciprocal agreement (Memorandum of Understanding) between the institutions. Typically, students are integrated with host country students.
Part 3. Education Abroad Procedures
Student/Participant Requirements
Financial aid applies towards SCC approved Education Abroad programs. Students may request a budget adjustment from SCC Financial Aid Office for additional costs of an off-campus SCC approved Education Abroad program.
Should an unavoidable event result in the cancellation of an Education Abroad program before commencement, recoverable costs paid by SCC on behalf of the Student/Participant, will be refunded. In the event the College cancels a program, 100% reimbursement cannot be guaranteed. Examples of unavoidable events include, but are not limited to, epidemic, civil unrest, threat of terrorist activity, medical pandemic, or other unforeseen occurrence.
Part 4. Program Approval and Pre-Departure Requirements
Subpart A. Proposal Approval
Subpart B. Pre-Travel Training
All leaders of Education Abroad programs must participate in and document their participation in a pre-travel health and safety-training program. Training will include the following Minnesota State and SCC policies, procedures, protocols and practices:
Subpart C. Participant Documentation
Subpart D: Pre-Travel Orientation
Secure signed student memorandum of understanding for consequences of alcohol use, illegal drug use, and other behavior incidents.
Subpart E: Pre-Departure Documentation
Subpart F: Other
Part 5. In-Travel Requirements
Subpart A: In-travel Orientation
Subpart B: Communications
Subpart C: Program Assessment
Part 6. Post-Travel Requirements
Part 7. Emergency Procedures
In the event of an arrest or incarceration, the program leader will account for each participant; contact the local embassy of the participant’s origin; follow emotional trauma protocol for participants who exhibit signs of emotional stress or trauma; and contact the Vice President of Student and Academic Affairs. The Vice President will complete an incident report within 24 hours and notify the participant’s emergency contacts.
In the event that a student code of conduct violation is reported, the program leader must conduct a student code of conduct evaluation and follow the SCC code of conduct process. Program leaders must complete an incident report and implement necessary disciplinary action.
The program lead is responsible for immediately contacting and working with local officials (police, coroner, or embassy). The program lead will contact the Vice President of Student and Academic Affairs and inform other program participants of the situation. The continuance of the program activities is at the discretion of the program lead in consultation with the Vice President of Student and Academic Affairs. The Vice President of Student and Academic Affairs will notify the participant’s emergency contact and keep them updated on next steps; will notify the U.S. Embassy; will work with the program lead and college staff to assist in-country partners on repatriation of remains.
In all emergency health incidents, the program lead will monitor the condition of the participant, contact local health providers, ensure participant care, contact the Vice President of Student and Academic Affairs to help complete an SCC Incident Report within 24 hours of the incident by email or fax. The Vice President of Student and Academic Affairs will notify the participant’s emergency contact and keep them updated.
In the event of an evacuation, the program leader will account for all participants, complete any necessary incident reports, and contact the Vice President of Student and Academic Affairs. The Vice President of Student and Academic Affairs will notify the participant’s emergency contact and keep them updated. If necessary, SCC staff will contact the medical evacuation insurance providers.
Illness/Surgery/Hospitalization
In the case of severe illness requiring hospitalization, the program lead will assist the participant in registering at a previously identified hospital, arrange for translation, and document all interactions with physicians and hospital personnel.
Inaccessible Program Lead/Participant
If the program leads are inaccessible during the Education Abroad program, participants are required to follow protocol as described in the pre-departure orientation, which should include contacting the Vice President of Student and Academic Affairs and reconvening at the resident location until further instructions are provided. In the case of an emergency, participants can also seek assistance at the U.S. Embassy.
In the event of a mental health emergency, the program lead will work with appropriate local counseling or mental health professionals as necessary. The program lead will contact the Vice President of Student and Academic Affairs immediately to communicate with the participant’s emergency contacts.
In the event of a natural disaster, the program lead must account for all participants and contact the Vice President of Student and Academic Affairs as soon as possible. Once notified by the program lead, the Vice President of Student and Academic Affairs will notify participant emergency contacts and keep them updated, as well as contact the U.S. Embassy. The Vice President of Student and Academic Affairs will monitor the situation with the program lead and collaboratively determined if conditions are returned to normal and activities can resume or if the program should be cancelled.
Part 8. Academic Procedures
Subpart A: Credits and Grades
SCC shall determine whether faculty led Education Abroad programs are credit or non-credit bearing. Credits awarded through Education Abroad programs that are not SCC sponsored may be evaluated for transfer credit pursuant to System Procedure 3.21.1.
Part 9. Third Party Provider Programs
Part 10. Compliance with Legislation
Part 11. Procedure Review
This procedure will be reviewed and modified as appropriate through both the Internationalization Committee and the Academic Affairs and Standards Council process.
Related policies, procedures or plans
Board Policy 1A.10 Emergency Management
Board Policy 1B.1 Equal Opportunity and Nondiscrimination in Employment and Education
Board Policy 1B.4 Access and Accommodation for Individuals with Disabilities
Board Policy 3.41 Education Abroad Programs
Board Policy 5.12 Tuition and Fee Due Dates, Refunds, Withdrawals and Waivers
System Procedure 1B.1.1 Report/Complaint of Discrimination/Harassment Investigation and Resolution
System Procedure 1C.0.1 Employee Code of Conduct
System Procedure 3.41.1 Education Abroad Programs
System Procedure 4.0.1 Use of Volunteers Procedure
System Procedure 5.14.2 Consultant, Professional or Technical Services, and Income Contracts
System Procedure 5.14.5 Purchasing
System Procedure 5.19.3 Travel Management
To view the following related statutes, go to the Revisor’s Web site (http://www.revisor.leg.state.mn.us/). You can conduct a search from this site by typing in the statute number.
Minn. Stat. § 5.41 Study Abroad Programs
Minn. Stat. § 43A.38 Code of Ethics for Employees in the Executive Branch