Source: https://ecode360.com/10939583
Timestamp: 2020-07-07 19:16:16
Document Index: 253052178

Matched Legal Cases: ['§ 34', '§ 34', '§ 34', '§ 34', '§ 34', '§ 34', '§ 34', '§ 186', '§ 104', '§ 103', '§ 34', '§ 104']

Town of West Bloomfield, NY Procurement Policy
§ 34-1 Review of purchase types; competitive bidding; documentation.
§ 34-2 Request for proposals; exceptions.
§ 34-3 Method of purchase.
§ 34-5 Awarding of contracts.
§ 34-6 Exemptions from solicitation.
§ 34-7 Annual review.
Town of West Bloomfield, NY / Part I, Administrative Legislation
[HISTORY: Adopted by the Town Board of the Town of West Bloomfield 4-8-1992. Amendments noted where applicable.]
§ 34-2 Request for proposals; exceptions. [1]
All goods and services will be secured by use of written requests for proposals, written quotations, verbal quotations, or any other method that assures that goods will be purchased at the lowest price and that favoritism will be avoided, except in the following circumstances: purchase contracts over $10,000 and public works contracts over $20,000; goods purchased from agencies for the blind or severely handicapped; goods purchased from correctional institutions pursuant to § 186 of the Correction Law; purchases under state contracts pursuant to § 104 of the General Municipal Law; purchases under county contracts pursuant to § 103, Subdivision 3, of the General Municipal Law; or purchases pursuant to § 34-6 of this chapter.
2 written/fax quotations or written request for proposals
Estimated Amount of Public Works Contracts
Documentation and an explanation is required whenever a contract is awarded to other than the lowest responsible offeror. This documentation will include an explanation of how the award will achieve savings or how the offeror is not responsible. A determination that the offeror is not responsible shall be made by the purchaser and may not be challenged under any circumstances.
Pursuant to General Municipal Law § 104-b, Subdivision 2f, the procurement policy may contain circumstances when, or types of procurements for which, in the sole discretion of the governing body, the solicitation of alternative proposals or quotations will not be in the best interest of the municipality. In the following circumstances it may not be in the best interest of the Town of West Bloomfield to solicit quotations or document the basis for not accepting the lowest bid:
In determining whether a service fits into this category, the Town Board shall take into consideration the following guidelines:
Whether the services require a personal relationship between the individual and municipal officials. Professional or technical services shall include but not be limited to the following: services of an attorney; services of a physician; technical services of an engineer engaged to prepare plans, maps or estimates; securing insurance coverage and/or services of an insurance broker; services of a verified public accountant; investment management services; printing services involving extensive writing, editing or artwork; management of municipally owned property; and computer software or programming services for customized programs, or services involved in substantial modification and customizing of prepackaged software.
Purchases of surplus and secondhand goods from any source. If alternate proposals are required, the Town of West Bloomfield is precluded from purchasing surplus and secondhand goods at auctions or through specific advertised sources where the best prices are usually obtained. It is also difficult to try to compare prices of used goods and a lower price may indicate an older product.
Goods or services under $500. The time and documentation required to purchase through this policy may be more costly than the item itself and would therefore not be in the best interests of the taxpayer. In addition, it is not likely that such de minimis contracts would be awarded based on favoritism.
This chapter shall go into effect April 8, 1992, and will be reviewed annually.