Source: https://www.ecode360.com/10493358
Timestamp: 2019-02-16 21:49:06
Document Index: 165017361

Matched Legal Cases: ['§ 40', '§ 40', '§ 40', '§ 40', '§ 40', '§ 40', '§ 40', '§ 40', '§ 40', '§ 103', '§ 40']

Town of Sweden, NY Procurement Policy
§ 40-2 Intent.
§ 40-3 Formal bids.
§ 40-4 Duty of department heads.
§ 40-5 Quality and quantity of materials.
§ 40-6 General procedure.
§ 40-7 Award to lowest bidder; exception.
§ 40-8 Required number of proposals.
§ 40-9 Exemptions.
§ 40-10 Federal Surplus Program.
[HISTORY: Adopted by the Town Board of the Town of Sweden 3-13-2001; amended in its entirety 8-22-2006 by L.L. No. 3-2006. Subsequent amendments noted where applicable.]
The intent of the following policy is so that the Town Board shall have involvement in expenditures from the Town budget. It is not the intent of the Board to micromanage department budgets, but in the end the Town Board is held accountable by the taxpayers for spending its tax money wisely.
Purchases which will exceed the threshold amount set forth in General Municipal Law § 103 shall be formally bid pursuant to this chapter and shall be executed after obtaining appropriate Town Board approval.
It is expected that the department heads will consult with the Director of Finance throughout the year regarding the balance of their budget.
The material, equipment, supplies and/or services to be purchased shall be of the quality and in the quantity required to serve the function in a satisfactory manner, as determined by the department head and the purchasing agent.
§ 40-6 General procedure. [1]
Requisitions under $2,000 and signed by the Superintendent of Highways shall be pre-approved and converted to purchase orders.
Requisitions for expenses to complete a pre-approved project are automatically approved up to $5,000.
Requisitions above $2,000 but less than $5,000 must be signed by the Supervisor or his designee from the Town Board
Requisitions over $5,000 are subject to the following rules:
At least two written proposals or quotes are required.
Proposals/quotes are subject to full Town Board approval.
Requisitions over $20,000 for purchase contracts and over $35,000 for public works projects are subject to New York State bid laws.
Editor's Note: See also the chart included at the end of this chapter.
Goods purchased at auction, which shall be done at or below an established limit agreed upon with the Town Board.
The above provisions notwithstanding, there shall be no purchase, procurement and/or acquisition of property from the Federal Surplus Program, regardless of value or dollar amount, without prior approval of the Town Board.
Review of Purchasing
Standard Purchasing:
More than $2,000 to $5,000
More than $5,000 to $10,000
More than $20,000 purchase contracts/$35,000 public works projects
Subject to bid
Pre-approved Projects: