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Volunteers Employment Protection Amendment Act 2004 No 12, Public Act – New Zealand Legislation
Volunteers Employment Protection Amendment Act 2004
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Public Act 2004 No 12
Date of assent 12 March 2004
5 References to worker changed to references to employee
6 New section 3A inserted
3A Application of this Act to employees who have non-statutory rights to volunteers leave
7 Part 1 created
Protected voluntary service or training
8 Repeal of sections 6 and 7
7A Continuity of employment
7B Contributions to superannuation schemes
10 Repeal of sections 10 and 13
11 Applications for postponement of service or training Section 12 of the principal Act is amended—
12 New Parts 2 to 7 inserted
Service in time of war or emergency
14A Employees to whom this Part applies
14B Entitlement to leave
14C Date of commencement of leave
14D Obligation to notify employer in relation to service in time of war or emergency
14E Obligation to notify employee
14F Employer's notice in relation to return to work and preference for appointment
Service in situation of national interest
14G Employees to whom this Part applies
14H Entitlement to leave
14I Duration of leave
14J Right of employer and employee to determine date of commencement of leave by agreement
14K Obligation to notify employer in relation to leave for special service
14L Obligation to notify employee
14M Employer's notice in relation to return to work and preference for appointment
Provisions applying in relation to employees taking leave under Part 2 or Part 3
14N Employee's notice in relation to return to work
14O Presumption that employee's position can be kept open
14P Employer's obligations in respect of remuneration and holiday pay
14Q Power to increase entitlement to holiday pay
14R Continuity of employment
14S Contributions to superannuation schemes
14T Early ending of leave under Part 2 or Part 3
14U Extension of leave under Part 2 or Part 3
14V Failure to return to work
14W Failure to accept employment
14X Employees employed to replace employees on leave under Part 2 or Part 3
14Y Termination of employment and discrimination prohibited
14Z Special defences relating to termination of employment
14ZA Special defences relating to termination of employment during volunteers leave
14ZB Special defence relating to termination of employment during 26 weeks following volunteers leave
14ZC Redundancy payments not affected
14ZD Discrimination
14ZE Interim order
14ZF Volunteers leave complaints
14ZG Procedures for settlement of volunteers leave complaints
14ZH Power to refer complaint to Employment Relations Authority
14ZI Role of institutions
14ZJ Duty to promote settlement
14ZK Remedies
14ZL Reinstatement
14ZM Non-compliance with formal requirements
14ZN Enforcement of judgments
14ZO Role of Labour Inspectors
14ZP Eligibility criteria based on average hours of work and allowing for periods of authorised leave
14ZQ Demand notice
14ZR Objections to determination or demand notice
14ZS Consequences of demand notice
14ZT Authority to determine entitlement to volunteers leave on objection
14ZU Withdrawal of demand notice
14ZV Procedures available to State employees
14ZW Regulations
14ZX Compensation for employers
13 Priority in bankruptcy or winding up of compensation ordered to be paid by employer
14 New Schedule 2 added
References to worker changed to references to employee
New Schedule 2 added to principal Act
(1) This Act is the Volunteers Employment Protection Amendment Act 2004.
(2) In this Act, the Volunteers Employment Protection Act 1973 is called “the principal Act” .
This Act comes into force on 1 April 2004.
The purpose of this Act is to amend the principal Act—
(a) to provide protection for the employment of members of the territorial forces or the reserve forces—
(i) who, in time of war or other like emergency or during any state of emergency declared under the Civil Defence Emergency Management Act 2002, are, as a consequence of a Proclamation made under section 39(2) or section 40(2) of the Defence Act 1990, called out for continuous service, either in New Zealand or elsewhere; and
(ii) who were, at the time of the making of the Proclamation, employed by an employer:
(b) to improve the protection that is provided under this Act for the employment of members of the territorial forces or the reserve forces—
(i) who, in the event of an actual or imminent emergency involving the deployment of members of the Armed Forces outside New Zealand, are, as a consequence of a Proclamation made under section 39(3) or section 40(3) of the Defence Act 1990, called out for continuous service, either in New Zealand or elsewhere; and
(c) to provide protection for the employment of members of the territorial forces or the reserve forces and other persons—
(i) who undertake special service under section 50 of the Defence Act 1990; and
(ii) whose obligation to undertake that service arises from the acceptance, during a period specified in an order made under section 50A of the Defence Act 1990, of an offer that was made under section 50 of that Act; and
(iii) who were, at the beginning of the period specified in the order made under section 50A of the Defence Act 1990, employed by an employer:
(d) to authorise the making of regulations providing for payments by way of compensation to be made to employers whose employees (being employees entitled under section 14H of the principal Act to take leave) take leave under Part 3 of the principal Act during a period specified in the national interest in an order made under section 50A of the Defence Act 1990:
(e) to revise the employment protection provisions of the principal Act so that they are based on the employment protection provisions of the Parental Leave and Employment Protection Act 1987.
“Armed Forces —
“(a) means the Armed Forces within the meaning of the Defence Act 1990; and
“(b) includes any branch, corps, command, formation, unit, or other part of the Armed Forces within the meaning of the Defence Act 1990; but
“(c) does not include any part of the cadet forces
“chief executive means the chief executive of the department
“department means the department of State that, with the authority of the Prime Minister, is for the time being responsible for the administration of this Act
“employee has the same meaning as in section 6 of the Employment Relations Act 2000
“employment agreement has the meaning given to that term in section 5 of the Employment Relations Act 2000 and, for the avoidance of doubt, includes any employment contract that continues in force under section 242 of the Employment Relations Act 2000
“Employment Court means the Employment Court constituted under the Employment Relations Act 2000
“Employment Relations Authority means the Employment Relations Authority established under the Employment Relations Act 2000
“Labour Inspector means a Labour Inspector designated under section 223 of the Employment Relations Act 2000
“protected voluntary service or training—
“(a) means voluntary service or training in the Armed Forces necessitating an absence from employment (other than during a period of holiday or leave to which the employee is entitled other than by virtue of this Act) for a period or periods of—
“(i) whole-time service in the form of one or more periods of continuous service or training not exceeding in the aggregate 3 months in any training year with the Armed Forces; and
“(ii) part-time service in the form of annual, special, weekend, and evening service or training, not exceeding in the aggregate 3 weeks in any training year; and
“(i) any period or periods spent in travelling to and from any place of service or training:
“(ii) any period or periods during which a volunteer is prevented from resuming employment after service or training because of sickness or any reasonable cause attributable to the service or training; but
“(c) does not include any service that, even though it necessitates an absence from employment, is service in respect of which leave may be granted under Part 2 or Part 3
“reserve forces has the meaning given to that term by section 2(1) of the Defence Act 1990
“State employee means—
“(a) every person whose rate of remuneration is determined under the State Sector Act 1988:
“(b) every person whose rate of remuneration is determined under any of the provisions of sections 67, 67A, 75, and 76 of the Police Act 1958:
“(c) every person employed in the State services whose remuneration is determined by the Remuneration Authority
“State services has the meaning given to that term by section 2 of the State Sector Act 1988
“territorial forces has the meaning given to that term by section 2(1) of the Defence Act 1990
“training year means the period commencing on 1 July in one year and ending with 30 June in the following year, both dates inclusive
“undertaking includes any business, whether carried on by way of trade or not, and the activities of any body of persons, whether incorporated or not
“union means a union registered under the Employment Relations Act 2000
“volunteers leave—
“(a) means leave to which an employee is entitled in accordance with Part 1 or Part 2 or Part 3; and
“(b) includes leave of the kind described in paragraph (a) to which an employee is entitled by virtue of—
“(i) any Act other than this Act; or
“(ii) any employment agreement.
“(2) Where it is necessary, for the purposes of applying any of the provisions of sections 7A, 14H(b), and 14R, to ascertain, in relation to any of the circumstances mentioned in clauses 1 to 5 of Schedule 2,—
“(a) whether any employee has remained in the employment of the same employer during any period of time; or
“(b) whether any employee has resumed employment with the same employer,—
“the provisions of that schedule apply.”
(1) The provisions of the principal Act specified in Part 1 of Schedule 1 are amended by omitting the word “worker” wherever it occurs, and substituting in each case the word “employee” .
(2) The provisions of the principal Act specified in Part 2 of Schedule 1 are amended by omitting the word “worker's” wherever it occurs, and substituting in each case the word “employee's” .
The principal Act is amended by inserting, after section 3, the following section:
“3A Application of this Act to employees who have non-statutory rights to volunteers leave
“(1) Parts 1 to 4 apply to all employees except any employee who has rights and benefits that—
“(a) entitle the employee to volunteers leave; and
“(b) are in their overall effect, as favourable to that employee as, or more favourable to that employee than, the rights and benefits provided for in Parts 1 to 4; and
“(c) are provided under a comprehensive employment agreement or arrangement (other than this Act).
“(2) An employment agreement or other arrangement is comprehensive if it effectively addresses all of the following matters:
“(a) the conditions of eligibility for volunteers leave under Part 1 and volunteers leave under Part 2 and volunteers leave under Part 3:
“(b) the duration of volunteers leave under Part 1 and volunteers leave under Part 2 and volunteers leave under Part 3:
“(c) the degree of protection for the employee's position in the employment of the employer during and subsequent to any absence on volunteers leave:
“(d) the employer's obligation or lack of obligation to pay remuneration during volunteers leave:
“(e) the procedural requirements relating to volunteers leave.
“(3) The provisions of an employment agreement or other arrangement that are not comprehensive are of no effect so far as they relate to volunteers leave.
“(4) Parts 5 to 7 apply to all employees.
“Compare: 1987 No 129 s 4”
The principal Act is amended by inserting, before section 4, the following headings:
“Protected voluntary service or training”
Sections 6 and 7 of the principal Act are repealed.
The principal Act is amended by inserting, before section 8, the following sections:
“7A Continuity of employment
Where an employee resumes service with the same employer at the end of a period of leave under this Part,—
“(a) the employee's service, for the purpose of any rights and benefits that are conditional on unbroken service, are not broken by the taking of leave under this Part; and
“(b) any period during which the employee was on leave under this Part counts—
“(i) subject to sections 8 and 9, as time served under the employee's employment agreement; and
“(ii) subject to section 7B, as service for the purpose of any superannuation scheme to which the employee belongs in the employee's capacity as an employee of the employer.
“Compare: 1987 No 129 s 43
“7B Contributions to superannuation schemes
Nothing in section 7A(b)(ii)—
“(a) entitles an employee to have any period counted as service for the purposes of a superannuation scheme if the employee is required to pay contributions in respect of that period and has not done so; or
“(b) relieves an employee from any obligation under a superannuation scheme to pay contributions in respect of any period during which the employee is on leave under this Part.
“Compare: 1987 No 129 s 44”
Sections 10 and 13 of the principal Act are repealed.
(a) by omitting the word “Secretary” in both places where it appears, and substituting in each case the words “chief executive” ; and
(b) by omitting from subsection (2) the words “Department of Labour” , and substituting the word “department” .
The principal Act is amended by inserting, after section 14, the following Parts:
“Service in time of war or emergency
“14A Employees to whom this Part applies
This Part applies to the following employees:
“(a) every employee—
“(i) who is a member of the territorial forces or the reserve forces; and
“(ii) who, in time of war or other like emergency or during any state of emergency declared under the Civil Defence Emergency Management Act 2002, is, as a consequence of a Proclamation made under section 39(2) or section 40(2) of the Defence Act 1990, called out for continuous service, either in New Zealand or elsewhere; and
“(iii) who was, at the time of the making of the Proclamation, employed by an employer:
“(b) every employee—
“(ii) who, in the event of an actual or imminent emergency involving the deployment of members of the Armed Forces outside New Zealand, is, as a consequence of a Proclamation made under section 39(3) or section 40(3) of the Defence Act 1990, called out for continuous service, either in New Zealand or elsewhere; and
“(iii) who was, at the time of the making of the Proclamation, employed by an employer.
“14B Entitlement to leave
Except as otherwise provided in this Part, every employee is entitled to leave in accordance with this Part if that employee—
“(a) is an employee to whom this Part applies; and
“(b) is, at the time of the making of the relevant Proclamation under section 39 or section 40 of the Defence Act 1990, employed by his or her employer for at least 10 hours a week.
“Compare: 1987 No 129 s 7
“14C Date of commencement of leave
Leave under this Part begins—
“(a) on the day on which the employee is called out for continuous service, either in New Zealand or elsewhere, as a consequence of a Proclamation under section 39 or section 40 of the Defence Act 1990; or
“(b) on such earlier or later date as is agreed on by the employee and the employee's employer.
“Compare: 1987 No 129 s 12
“14D Obligation to notify employer in relation to service in time of war or emergency
“(1) Where an employee becomes aware that he or she is, as a consequence of a Proclamation made under section 39 or section 40 of the Defence Act 1990, called out, or is liable to be called out, for continuous service, either in New Zealand or elsewhere, that employee must, as soon as practicable, give written notice to the employee's employer that the employee has been so called out or is liable to be so called out.
“(2) The notice must state, in addition, whether or not the employee wishes to take leave under this Part.
“(3) If the employee wishes to take leave under this Part, the notice must—
“(a) state the proposed date on which the employee wishes to commence leave; and
“(b) contain either—
“(i) a statement of the duration of the leave; or
“(ii) if the duration of the leave is not then known to the employee, a statement to the effect that the employee does not know the duration of the leave but will, as soon as practicable after the duration of the leave becomes known to the employee, give to the employer written notice of the duration of the leave.
“(4) If a notice under subsection (1) contains a statement complying with subsection (3)(b)(ii), the employee must, as soon as practicable after the duration of the leave becomes known to the employee, give to the employee's employer written notice of the duration of the leave.
“(5) If, after an employee has given to the employee's employer a statement complying with subsection (3)(b)(i) or subsection (4), the duration of the employee's leave is extended (other than with the consent of the employee's employer), the employee must give to the employee's employer, as soon as practicable, written notice of the extension of the duration of the leave.
“Compare: 1987 No 129 s 31(1), (2)
“14E Obligation to notify employee
“(1) Every employer who receives a notice under section 14D(1) that states that the employee wishes to take leave under this Part must, within 21 days after receipt of the notice, give to the employee who gave that notice a written notice in the prescribed form—
“(a) stating whether the employee is entitled to take leave under this Part; and
“(b) where an employer states that the employee is not entitled to take leave under this Part, stating the reasons why the employee is not so entitled; and
“(c) stating that, until the end of the employee's leave under this Part, the employee's position in the employment of the employer—
“(i) can be kept open; or
“(ii) cannot be kept open; and
“(d) where the employer states that the employee's position cannot be kept open, informing the employee—
“(i) that the employee may dispute the employer's statement that the employee's position cannot be kept open; and
“(ii) that the employer will, for the period of 26 weeks beginning with the day on which the leave under this Part ends, give the employee preference over other applicants for any position which is vacant and which is substantially similar to the position held by the employee at the beginning of the leave under this Part; and
“(e) informing the employee of the substance of sections 14A, 14B, 14C, and 14S.
“(2) Where an employee receives a notice given under subsection (1) and the employee disputes any statement given in that notice, that employee may invoke any procedure set out in Part 6.
“Compare: 1987 No 129 s 36 (1), (3)
“14F Employer's notice in relation to return to work and preference for appointment
Within 21 days after the beginning of an employee's leave under this Part, the employer of the employee must give to the employee a written notice stating—
“(i) where the employer is able to keep the employee's position open until the end of the employee's leave under this Part, that, if the employee decides to return to work at the end of the employee's leave under this Part, the employee will be required to return to work, on the next working day after the date on which the employee's leave under this Part ends; or
“(ii) in any other case, that, for the period of 26 weeks beginning with the day on which the leave under this Part ends, the employer will give the employee preference over other applicants for any position which is vacant and which is substantially similar to the position held by the employee at the beginning of the employee's leave under this Part; and
“(b) where paragraph (a)(i) applies,—
“(i) the employee's obligations under section 14N; and
“(ii) the employee's rights under section 14T(1)(a) and the employee's obligations under section 14T(2)(a); and
“(iii) the employee's rights under section 14U; and
“(c) where paragraph (a)(ii) applies,—
“(i) the employee's rights under section 14T(1)(b) and the employee's obligations under section 14T(2)(b); and
“(ii) the employee's rights under section 14U.
“Compare: 1987 No 129 s 38
“Service in situation of national interest
“14G Employees to whom this Part applies
This Part applies to every employee—
“(a) who undertakes special service under section 50 of the Defence Act 1990; and
“(b) whose obligation to undertake that service arises from the acceptance, during a period specified to be in the national interest in an order made under section 50A of the Defence Act 1990, of an offer that was made under section 50 of that Act; and
“(c) who was, at the beginning of the period specified in the order made under section 50A of the Defence Act 1990, employed by an employer.
“14H Entitlement to leave
“(b) has, for the period of 12 months immediately preceding the making of the relevant order under section 50A of the Defence Act 1990, been in the employment of the same employer for at least an average of 10 hours a week during that period.
“14I Duration of leave
Leave taken under this Part must be taken in one continuous period not exceeding 12 months.
“Compare: 1987 No 129 s 9(1)
“14J Right of employer and employee to determine date of commencement of leave by agreement
Leave under this Part may, by agreement between the employee and the employee's employer, begin on any date.
“14K Obligation to notify employer in relation to leave for special service
“(1) An employee who wishes to take leave under this Part in order to undertake special service under section 50 of the Defence Act 1990 must give written notice to the employee's employer of the employee's wish to take that leave.
“(2) The notice must state the proposed date on which the employee wishes to commence leave, and the duration of the leave.
“(3) The notice must be given at least 28 days before the proposed date on which the employee wishes to commence leave.
“Compare: 1987 No 129 s 31
“14L Obligation to notify employee
“(1) Every employer who receives a notice under section 14K(1) must, within 21 days after receipt of the notice, give to the employee who gave that notice a written notice in the prescribed form—
“(e) informing the employee of the substance of sections 14G, 14H, 14I, 14J, 14T, and 14U.
“Compare: 1987 No 129 s 36(1), (3)
“14M Employer's notice in relation to return to work and preference for appointment
“(a) the date on which the employee's leave under this Part will end; and
“(b) either,—
“(i) where the employer is able to keep the employee's position open until the end of the employee's leave under this Part, the date on which, if the employee decides to return to work at the end of the employee's leave under this Part, the employee will be required to return to work, being the date of the next working day after the date on which the employee's leave under this Part ends; or
“(ii) in any other case, the period of 26 weeks during which the employer will give the employee preference over other applicants for any position which is vacant and which is substantially similar to the position held by the employee at the beginning of the employee's leave under this Part; and
“(c) where paragraph (b)(i) applies,—
“(d) where paragraph (b)(ii) applies,—
“Provisions applying in relation to employees taking leave under Part 2 or Part 3
“14N Employee's notice in relation to return to work
“(1) This section applies to every employee who is on leave under Part 2 or Part 3 and whose position is being kept open by the employer.
“(2) An employee must, not later than 21 days before the date on which the employee's leave under Part 2 or Part 3 ends, give to his or her employer written notice stating whether or not the employee will be returning to work at the end of that leave.
“(3) An employee is not required to give a notice under subsection (2) if it is not reasonably practicable for the employee to give a notice under that subsection.
“(4) If an employee who is not required to give a notice under subsection (2) does not wish to return to work at the end of the employee's leave under Part 2 or Part 3, that employee must, as soon as practicable, give to the employer written notice stating that the employee will not be returning to work at the end of that leave.
“(5) If an employee who is not required to give a notice under subsection (2) wishes to return to work at the end of the employee's leave under Part 2 or Part 3,—
“(a) that employee and the employee's employer must co-operate in good faith for the purpose of agreeing on arrangements for the employee's return to work; but
“(b) if the employee and the employee's employer cannot agree on arrangements for the employee's return to work, the employee must give to the employee's employer not less than 7 days' notice in writing of the date on which the employee will be returning to work.
“Compare: 1987 No 129 s 39(1)
“14O Presumption that employee's position can be kept open
“(1) Where an employee takes a period of leave under Part 2 or Part 3, the employer is to be presumed in any proceedings under this Act, to be able to keep open for the employee, until the end of the employee's leave under Part 2 or Part 3, the employee's position in the employment of the employer unless, in any case where the period of leave is, or is likely to be, more than 4 weeks, the employer proves that the employee's position cannot be kept open—
“(a) because a temporary replacement is not reasonably practicable due to the key position occupied within the employer's enterprise by the employee; or
“(b) because of the occurrence of a redundancy situation.
“(2) In determining whether or not a position is a key position for the purposes of subsection (l)(a), regard may be had, among other things, to—
“(a) the size of the employer's enterprise; and
“(b) the training period or skills required in the job.
“Compare: 1987 No 129 s 41(1), (2)
“14P Employer's obligations in respect of remuneration and holiday pay
“(1) Subject to subsection (2), the employer of an employee who takes leave under Part 2 or Part 3 is not obliged to pay that employee any remuneration for—
“(a) any period of the employee's leave under Part 2 or Part 3; or
“(b) any period during which the employee is entitled under this Act, following any period of leave under Part 2 or Part 3, to preference in obtaining employment with the employer.
“(2) If an employee becomes entitled to an annual holiday on pay during—
“(a) a period of leave under Part 2 or Part 3; or
“(b) a period of preference in obtaining employment; or
“(c) the period of 12 months commencing with the date on which the employee returns to work after a period of leave under Part 2 or Part 3 or a period of preference in obtaining employment,—
“the employee is, despite anything in section 21 of the Holidays Act 2003, entitled to holiday pay for that holiday only at the rate of the employee's average weekly earnings for the 12 months immediately before the end of the last pay period before the annual holiday.
“Compare: 1987 No 129 s 42
“14Q Power to increase entitlement to holiday pay
Any employment agreement may, in addressing the matter of holiday pay for an employee taking any period of leave under Part 2 or Part 3, provide that the employee is entitled to holiday pay in respect of annual holidays, at the same rate as, or at a higher rate than, the rate referred to in section 14P(2).
“Compare: 1987 No 129 s 72
“14R Continuity of employment
Where an employee resumes service with the same employer at the end of a period of leave under Part 2 or Part 3 or while the employee is entitled, following leave under Part 2 or Part 3, to preference in obtaining employment with the employee's employer,—
“(a) the employee's service, for the purpose of any rights and benefits that are conditional on unbroken service, are not broken—
“(i) by the taking of leave under Part 2 or Part 3; or
“(ii) by the employee being without a position in the employer's service during part of the period of preference; or
“(iii) by both; and
“(b) any period during which the employee was on leave under Part 2 or Part 3 and any period during which the employee was entitled, following leave under Part 2 or Part 3, to preference in obtaining employment with the employer counts—
“(i) subject to section 14P, as time served under the employee's employment agreement; and
“(ii) subject to section 14S, as service for the purpose of any superannuation scheme to which the employee belongs in the employee's capacity as an employee of the employer.
“14S Contributions to superannuation schemes
Nothing in section 14R(b)(ii)—
“(b) relieves an employee from any obligation under a superannuation scheme to pay contributions in respect of any period during which the employee is on leave under Part 2 or Part 3 or during which the employee is entitled, following leave under Part 2 or Part 3, to preference in obtaining employment with the employee's employer.
“Compare: 1987 No 129 s 44
“14T Early ending of leave under Part 2 or Part 3
“(1) Subject to subsection (2), an employee who is on leave under Part 2 or Part 3 may,—
“(a) if the employee's position is being kept open by the employer, choose, if the employer consents, to end the leave under Part 2 or Part 3 by returning to work before the date on which the employee is required to return to work at the end of the leave under Part 2 or Part 3; or
“(b) in any other case, choose, if the employer consents, to end the leave under Part 2 or Part 3 and begin the period of preference.
“(2) Where an employee wishes,—
“(a) pursuant to subsection (1)(a), to return to work before the date on which the employee is required to return to work at the end of the employee's leave under Part 2 or Part 3; or
“(b) pursuant to subsection (1)(b), to end any period of leave under Part 2 or Part 3 and begin the period of preference before the date on which the period of preference would otherwise begin,—
“the employee must give to the employer not less than 21 days' notice in writing of the date on which the employee wishes to return to work or begin the period of preference, as the case may be.
“Compare: 1987 No 129 ss 39(2), 45(1)(e)--(g)
“14U Extension of leave under Part 2 or Part 3
“(1) Subject to subsection (2), an employee who is on leave under Part 2 or Part 3 may, if the employer consents or if an extension of the leave is required as a consequence of a Proclamation under section 39 or section 40 of the Defence Act 1990, extend the leave under Part 2 or Part 3 until a specified date, which becomes the date on which the employee's leave under Part 2 or Part 3 will end.
“(2) Without limiting the right of an employee to take a period of leave other than leave under Part 3, nothing in subsection (1) entitles an employee to extend any period of leave under Part 3 with the result that the period of leave exceeds 12 months.
“Compare: 1987 No 129 s 45(3), (4)
“14V Failure to return to work
“If an employee who takes up leave under Part 2 or Part 3 and whose position is kept open by the employer—
“(a) fails, without good cause, to return to work at the end of the period of leave; or
“(b) informs the employer, before the end of the period of leave, that the employee has decided not to return to work at the end of the period of leave,—
“the employee's employment is, subject to any agreement between the employer and the employee, to be deemed to have been at an end as from the day on which the period of leave began.
“Compare: 1987 No 129 s 46
“14W Failure to accept employment
If an employee who has taken leave under Part 2 or Part 3 fails, without reasonable excuse, to take up, on the date specified by the employer or within 7 days thereafter, any position substantially similar to the position ordinarily held by the employee before taking leave under Part 2 or Part 3 that is offered to the employee by the employee's employer during the period of 26 weeks beginning with the day after the date on which the period of leave under Part 2 or Part 3 ends, that employee's employment is deemed to have been at an end as from the day on which the period of leave under Part 2 or Part 3 began.
“Compare: 1987 No 129 s 47
“14X Employees employed to replace employees on leave under Part 2 or Part 3
Where a temporary employee is employed to replace an employee who is on leave under Part 2 or Part 3, the employer must, before employing the temporary employee, inform the temporary employee in writing—
“(a) that the temporary employee is being employed on a temporary basis in the place of an employee who is on leave under Part 2 or Part 3; and
“(b) that the employee may return to work, in accordance with section 14T, before the date on which the employee is required to return to work at the end of the leave under Part 2 or Part 3.
“Compare: 1987 No 129 s 48
“Protection of employment
“14Y Termination of employment and discrimination prohibited
“(1) No employer may terminate the employment of any employee, or discriminate against any employee in relation to his or her employment, on the grounds that—
“(a) the employee has indicated that the employee wishes to take volunteers leave; or
“(b) the employee is, or has been, a member of the territorial forces or the reserve forces; or
“(c) the employee, being a member of the territorial forces or the reserve forces, is entitled, or may become entitled, to take volunteers leave; or
“(d) the employee is on volunteers leave; or
“(e) the employee has taken volunteers leave.
“(2) It is not a contravention of subsection (1) for an employer to terminate the employment of an employee—
“(a) for a substantial reason not related to the employee's rights under this Act; or
“(b) with the employee's consent.
“Compare: 1987 No 129 ss 49, 54(c); Defence Reserve Service (Protection) Act 2001 (Commonwealth of Australia) s 16(1)(c), (2)
“14Z Special defences relating to termination of employment
“(a) it is alleged in any proceedings under this Act that an employer has, in contravention of section 14Y(1), terminated the employment of an employee; and
“(b) it is proved in those proceedings that the employer terminated the employee's employment either—
“(i) during the employee's absence on volunteers leave; or
“(ii) during the period of 26 weeks beginning with the day on which any period of the employee's volunteers leave ended,—
“the defences set out in sections 14ZA and 14ZB are available to the employer.
“Compare: 1987 No 129 s 50
“14ZA Special defences relating to termination of employment during volunteers leave
Where the termination of an employee's employment is proved to have taken place during the employee's absence on volunteers leave, it is a defence for the employer to prove—
“(a) that, on the ground of the occurrence of a redundancy situation that occurred in the employer's business after the employer gave the employee notice in terms of section 14E(1)(c)(i) or section 14L(1)(c)(i), the employer was unable to keep the employee's position open; and
“(b) that the employer terminated the employee's employment on account of a redundancy situation of such nature that there was no prospect of the employer being able to appoint the employee to a position which was vacant and which was substantially similar to the position held by the employee at the beginning of the employee's volunteers leave; and
“(c) that the employer had not, in the period commencing with the beginning of the employee's volunteers leave and ending with the termination of the employee's employment, prejudicially affected either the employee's seniority or the employee's superannuation rights.
“Compare: 1987 No 129 s 51
“14ZB Special defence relating to termination of employment during 26 weeks following volunteers leave
Where the termination of an employee's employment is proved to have taken place during the period of 26 weeks beginning with the day after the date on which any period of the employee's volunteers leave ended, it is a defence for the employer to prove—
“(a) the matters specified in paragraphs (b) and (c) of section 14ZA; and
“(b) that, during the period between the end of the period of the employee's volunteers leave and the termination of the employee's employment, the employer had (despite being prepared to accord the employee preference over other applicants) been unable to appoint the employee to a position which was vacant and which was substantially similar to the position held by the employee at the beginning of the employee's period of volunteers leave.
“Compare: 1987 No 129 s 52
“14ZC Redundancy payments not affected
Nothing in this Act affects any redundancy payment payable pursuant to the provisions of any Act or of any order or employment agreement.
“Compare: 1987 No 129 s 53
“14ZD Discrimination
“(1) For the purposes of section 14Y(1), an employee is discriminated against in that employee's employment if the employee's employer or a representative of that employer, by reason directly or indirectly of any of the prohibited grounds of discrimination specified in section 14Y(1),—
“(a) refuses or omits to offer or afford to that employee the same terms of employment, conditions of work, fringe benefits, or opportunities for training, promotion, and transfer as are made available for other employees of the same or substantially similar qualifications, experience, or skills employed in the same or substantially similar circumstances; or
“(b) subjects that employee to any detriment, in circumstances in which other employees employed by that employer on work of that description are not or would not be subjected to such detriment.
“(2) For the purposes of this section, detriment —
“(a) includes anything that has a detrimental effect on the employee's employment, job performance, or job satisfaction; but
“(b) does not include termination of the employee's employment.
“Compare: 2000 No 24 s 104(l)(b),(2); Defence Reserve Service (Protection) Act 2001(Commonwealth of Australia) s 16(1)(a),(b),(2)
“Remedies available to employees
“14ZE Interim order
“(1) Where any employee alleges that the employee's employer has, within the preceding 2 months and in contravention of section 14Y(l), terminated the employee's employment or given the employee notice terminating the employee's employment, the employee may apply to the Employment Relations Authority for an interim order reinstating the employee in the employee's position or cancelling the notice terminating the employee's employment.
“(2) Subject to subsection (3), every interim order made under subsection (1) expires on a date to be specified in the order, being a date not later than 26 weeks after the date on which the order is made.
“(3) An interim order made under subsection (1) may be renewed by the Employment Relations Authority from time to time on the application of the employee in whose favour it is made if the Employment Relations Authority is satisfied that the employee is taking reasonable steps to use the procedures available to the employee under sections 14ZG to 14ZL.
“(4) An officer of the Employment Relations Authority must send a copy of the interim order and of every decision renewing the interim order to the employer by registered letter.
“Compare: 1987 No 129 s 55
“14ZF Volunteers leave complaints
“(1) Where any employee alleges that the employee's employer—
“(a) is not justified in stating, in the notice given to the employee under section 14E or section 14L, that the employee is not entitled to take any period of volunteers leave or that the employee's position cannot be kept open; or
“(b) has, in contravention of section 14Y(1), terminated the employee's employment or given the employee notice terminating the employee's employment; or
“(c) has taken other action, or has omitted to do something, that affects, to the employee's disadvantage, the employee's rights and benefits in respect of volunteers leave; or
“(d) has, in contravention of section 14Y(l), discriminated against that employee in relation to his or her employment,—
“that allegation is a volunteers leave complaint to which this section applies, and the employee may use, in respect of that volunteers leave complaint, the procedures provided in sections 14ZG to 14ZL.
“(2) A volunteers leave complaint to which this section applies may not be made—
“(a) after the expiration of 26 weeks from the date on which the subject matter of the complaint arose; or
“(b) after the expiration of 8 weeks from the expiry of any period of volunteers leave taken by the employee,—whichever is the later.
“(3) The procedures provided in sections 14ZG to 14ZL may be used before or after the making of an interim order under section 14ZE.
“(4) A volunteers leave complaint to which this section applies is not a personal grievance within the meaning of the Employment Relations Act 2000.
“Compare: 1987 No 129 s 56
“14ZG Procedures for settlement of volunteers leave complaints
“(1) The procedures for the settlement of a volunteers leave complaint must be in accordance with this section and sections 14ZH to 14ZL.
“(2) As soon as practicable after a volunteers leave complaint arises, the employee must submit the complaint to the employee's immediate supervisor, affording the immediate supervisor an opportunity to remedy the cause of the complaint, the intent being that it is desirable, if the circumstances permit it, to settle the complaint rapidly and as near as possible to the point of origin.
“(3) Where any such attempt at settlement has failed, or where the complaint is of such a nature that a direct discussion between the employee and the employee's immediate supervisor would be inappropriate, the employee must either—
“(a) notify a duly authorised representative of any union to which the employee belongs or could belong; or
“(b) where the employee elects to act on his or her own behalf or to appoint an agent or barrister or solicitor to act on his or her behalf, forthwith take the matter up, or arrange for that agent or barrister or solicitor, as the case may be, to take the matter up on his or her behalf, with the employer or the representative of the employer.
“(4) Where the person notified under subsection (3)(a) considers that there is some substance in the volunteers leave complaint, that person must forthwith take the matter up with the employer or the representative of the employer.
“(5) If the matter is not disposed of in discussion with the employer or the representative of the employer, the complaint must be reduced to writing in a statement setting out the facts relied on. The statement establishes the nature of the employee's complaint, and of the issues, for all subsequent consideration of the case.
“Compare: 1987 No 129 s 57
“14ZH Power to refer complaint to Employment Relations Authority
“(1) Where a volunteers leave complaint is not disposed of between the parties, it may be referred to the Employment Relations Authority.
“(2) The Employment Relations Authority must, subject to any decision to provide mediation services, proceed to hear and determine the complaint and, in doing so, must consider—
“(a) the written statement of the complaint required by section 14ZG(5); and
“(b) any evidence or submissions given by or on behalf of the parties; and
“(c) such other matters as the Employment Relations Authority thinks fit.
“Compare: 1987 No 129 s 58
“14ZI Role of institutions
Where any volunteers leave complaint comes before the Employment Relations Authority, sections 177 to 184 of the Employment Relations Act 2000 apply in relation to that volunteers leave complaint and sections 214 and 215 of that Act apply in relation to appeals to the Court of Appeal.
“Compare: 1987 No 129 s 59
“14ZJ Duty to promote settlement
It is the duty of every party to a volunteers leave complaint—
“(a) to promote the settlement of the complaint under the procedures provided in sections 14ZH to 14ZL; and
“(b) to abstain from any action that might impede the effective functioning of the procedures.
“Compare: 1987 No 129 s 64
“14ZK Remedies
Where a volunteers leave complaint comes before the Employment Relations Authority, any determination of the Employment Relations Authority on that complaint may, if it includes a finding that any of the provisions of this Act have been breached by the employer, provide for any one or more of the following:
“(a) the reinstatement of the employee in the employee's former position or in a position that is not less advantageous to the employee:
“(b) the reimbursement to the employee of a sum equal to the whole or any part of any wages lost by the employee:
“(c) the payment to the employee of compensation by the employer.
“Compare: 1987 No 129 s 65
“14ZL Reinstatement
Where the remedy of reinstatement is provided by the Employment Relations Authority or the Employment Court, the employee must be reinstated immediately or on such date as is specified by the Employment Relations Authority or the Employment Court and, despite any appeal against the determination of the Employment Relations Authority or the Employment Court, the provisions for reinstatement remain in full force pending the determination of the appeal.
“Compare: 1987 No 129 s 66
“14ZM Non-compliance with formal requirements
“(1) An employer must not unreasonably refuse to allow an employee to exercise any rights and benefits in respect of volunteers leave that the employee would be entitled to exercise but for an irregularity.
“(2) In this section, irregularity means—
“(a) omitting to do something required by or under this Act or under the alternative provision under which the leave is taken; or
“(b) doing something required by or under this Act or the alternative provision under which the leave is taken before or after the time when it is required to be done; or
“(c) otherwise doing anything irregularly in matter of form.
“(3) An employee or an employer, or any person acting on behalf of an employee or employer, may apply to the Employment Relations Authority or the Employment Court for relief in respect of an irregularity.
“(4) The Employment Relations Authority or the Employment Court must grant relief to an employee in respect of a failure to comply with the notice requirements of this Act or of the alternative provision under which the leave is taken if satisfied that—
“(a) the employee's failure to comply with the notice requirements was in good faith; and
“(b) the extent to which the employee did or did not comply with the notice requirements was reasonable in all of the circumstances of the case.
“(5) The Employment Relations Authority or the Employment Court may grant relief in respect of any other irregularity if it thinks it is reasonable to do so, having regard to the nature of the irregularity, the good faith or otherwise of the parties, and any other matters it thinks proper.
“(6) The Employment Relations Authority or the Employment Court may grant relief—
“(a) by amending or waiving the irregularity, extending the time within which anything is to be or may be done, confirming the right of the employee to exercise rights and benefits in respect of volunteers leave, or granting any other relief that is reasonable:
“(b) subject to such terms, if any, as the Employment Court, in the circumstances of each case, thinks fit.
“Compare: 1987 No 129 s 68
“14ZN Enforcement of judgments
“(1) A certificate signed by an officer of the Employment Relations Authority or the Registrar of the Employment Court specifying the amount payable under any order for the payment of money made under this Act by the Employment Relations Authority or the Employment Court, and the persons by whom and to whom it is payable, may be filed in any District Court, and, subject to subsection (2), is then enforceable in the same manner as a judgment given by a District Court in an action for the recovery of a debt.
“(2) No proceedings may be taken under the Imprisonment for Debt Limitation Act 1908 against any person for failing or refusing to pay any penalty imposed on that person under this Act.
“Compare: 1987 No 129 s 70
“14ZO Role of Labour Inspectors
“(1) A Labour Inspector may,—
“(a) in relation to an employee's entitlement to leave under section 14B, determine, if the employee and employer fail to agree, whether an employee is, at the time of the making of the relevant Proclamation under section 39 or section 40 of the Defence Act 1990, employed by his or her employer for at least 10 hours a week:
“(b) in relation to an employee's eligibility for leave under Part 3, determine, if the employee and employer fail to agree, whether an employee will have been in the employment of the same employer for at least an average of 10 hours a week during a 12-month period in accordance with section 14ZP; or
“(c) serve a demand notice as provided in section 14ZQ; or
“(d) otherwise enforce the rights and benefits in respect of volunteers leave.
“(2) A Labour Inspector must, as soon as practicable after making a determination, serve a copy on the employee and the employer.
“(3) The consequences of a determination are that it is prima facie evidence of the matter determined.
“Compare: 1987 No 129 s 70A
“14ZP Eligibility criteria based on average hours of work and allowing for periods of authorised leave
“(1) An employee is treated as being in the employment of the same employer for at least an average of 10 hours a week during a 12-month period if the employee is in the employment of that employer—
“(a) no less than an average of 10 hours a week during that period; and
“(b) either no less than 1 hour in every week during that period or no less than 40 hours in every month during that period.
“(2) An employee is treated as being in the employment of an employer for an hour, despite being absent from work, if the employee would normally have been at work for that employer for that hour but is—
“(a) absent on leave with pay for that hour; or
“(b) on leave without pay (other than volunteers leave) with the employer's agreement for that hour; or
“(c) entitled to a payment of weekly compensation under the Injury Prevention, Rehabilitation, and Compensation Act 2001 for that hour; or
“(d) on parental leave (within the meaning of the Parental Leave and Employment Protection Act 1987) for that hour; or
“(e) absent because of any other circumstances that are considered by a Labour Inspector not to disrupt the normal pattern of the employee's employment.
“(3) The hours that the employee would normally have been at work must be calculated—
“(a) in accordance with the terms of the employee's employment; or
“(b) by reference to the employee's hours of work before any period of leave without pay began, in the case of a period of leave without pay that started longer than 12 months ago.
“(4) Week means the employee's ordinary working week.
“Compare: 1987 No 129 s 72A
“14ZQ Demand notice
“(1) A Labour Inspector may serve on an employer a demand notice, in the prescribed form, if—
“(i) an employee makes a complaint to the Labour Inspector that an employer has denied the employee's entitlement to take volunteers leave in a case where the Labour Inspector has previously made a determination that the employee is entitled to take leave; or
“(ii) the Labour Inspector believes on reasonable grounds that an employer has denied the employee's entitlement to take volunteers leave; and
“(b) the Labour Inspector has given the employer not less than 7 days to comment on the complaint or the grounds for the Labour Inspector's belief; and
“(c) the Labour Inspector, after considering any comments made by the employer under paragraph (b), is satisfied that the employee is entitled to take volunteers leave; and
“(d) the Labour Inspector is satisfied that the employer is not prepared to acknowledge the employee's entitlement to volunteers leave in a reasonable manner or within a reasonable time.
“(2) A demand notice must be served—
“(a) by giving it to the employer concerned; or
“(b) if the employer does not accept the demand notice, by leaving it in the employer's presence and drawing the employer's attention to it.
“Compare: 1987 No 129 s 70B
“14ZR Objections to determination or demand notice
“(1) An employer or an employee may lodge with the Employment Relations Authority an objection to a determination or a demand notice.
“(2) An objection must be lodged with the Authority within 28 days after the determination or demand notice is served on the employer or employee who makes the objection.
“(3) A demand notice has the consequences specified in section 14ZS—
“(a) if no objection is lodged before the close of the period specified in subsection (2); or
“(b) if any objection lodged before the close of the period specified in subsection (2) is withdrawn (whether before or after the close of that period).
“Compare: 1987 No 129 s 70C
“14ZS Consequences of demand notice
The consequences of a demand notice are that it—
“(a) imposes a legal requirement on the employer to comply with it; and
“(b) is prima facie evidence that the employee has the entitlement specified in the notice; and
“(c) may be enforced by the making by the Employment Relations Authority of a compliance order under section 137 of the Employment Relations Act 2000.
“Compare: 1987 No 129 s 70D
“14ZT Authority to determine entitlement to volunteers leave on objection
The function of the Employment Relations Authority in respect of an objection is to determine whether or not the employee has the entitlement specified in the determination or demand notice.
“Compare: 1987 No 129 s 70E
“14ZU Withdrawal of demand notice
A demand notice may be withdrawn at any time by a Labour Inspector, but the withdrawal of a demand notice does not prevent another demand notice being served in relation to the same matter.
“Compare: 1987 No 129 s 70F
“14ZV Procedures available to State employees
Nothing in this Act limits the procedures by which State employees may enforce their conditions of employment and those procedures may be used, where appropriate, to enforce the rights conferred on State employees by this Act.
“Compare: 1987 No 129 s 71
“14ZW Regulations
“(a) prescribing forms for the purposes of this Act:
“(b) prescribing procedures and practices for the implementation of this Act:
“(c) providing for such matters as are contemplated by or necessary for giving full effect to the provisions of this Act and for its due administration.
“14ZX Compensation for employers
“(1) Regulations made under section 14ZW may provide for payments, by way of compensation, to be made to employers whose employees, being employees to whom Part 3 applies, are granted leave under that Part.
“(2) The amount of the compensation that is payable to an employer, in respect of any one employee, is to be, in respect of the period during which the employee is on leave, an amount equal to the amount of the wages that the employer would be required to pay to that employee if that employee
“(a) were a member of the class of workers entitled to the highest rates of minimum wages payable under the Minimum Wage Act 1983; and
“(b) were continuing to work for the employer in that period; and
“(c) were paid, for the work that the employee would usually perform in that period for the employer and for the days or hours or both during which that work would usually be performed in that period by the employee for the employer, wages at the rates applicable to the employee's work under the Minimum Wage Act 1983.
“(3) Compensation is not to be payable in respect of any period of leave that is 28 days or less.”
Section 15 of the principal Act is amended—
(a) by omitting the words “to be paid under section 6 of this Act as” in both places where they appear, and substituting in each case the words “under section 14ZK of this Act to be paid by way of reimbursement or” ; and
(b) by inserting, after the words “judgment for” in both places where they appear, the words “reimbursement or” .
The principal Act is amended by adding the Schedule 2 set out in Schedule 2 of this Act.
The Acts specified in Schedule 3 are consequentially amended in the manner indicated in that schedule.
The enactments specified in Schedule 4 are repealed.
Provisions of principal Act amended by omitting the word worker and substituting the word employee.
Sections 4, 5, 8, 9, 11, and 12.
Provisions of principal Act amended by omitting the word worker's and substituting the word employee's.
Sections 4, 8, and 12.
If a trade or business or an undertaking (whether or not it is an undertaking established by or under an Act) is transferred from one person to another (whether before or after the date of the commencement of the Volunteers Employment Protection Amendment Act 2004),—
(a) the period of employment of an employee in the trade or business or undertaking at the time of the transfer counts as a period of employment with the transferee; and
(b) the transfer does not break the continuity of the period of employment of any employee in the trade or business or undertaking; and
(c) any employer who employed any employee in the trade or business or undertaking at any time before the transfer and the transferee are deemed, in relation to the employee, to be the same employer.
If by or under any Act, whether passed before or after the date of the commencement of the Volunteers Employment Protection Amendment Act 2004, an employment agreement between any body corporate and an employee is modified and some other body corporate is substituted as the employer,—
(a) the employee's period of employment at the time when the substitution takes effect counts as a period of employment with the second-mentioned body corporate; and
(b) the substitution does not break the continuity of the period of employment of the employee; and
(c) the first-mentioned body corporate and the second-mentioned body corporate are deemed, in relation to the employee, to be the same employer.
If on the death of an employer an employee is taken into the employment of the personal representatives or trustees of the deceased (whether before or after the commencement of the Volunteers Employment Protection Amendment Act 2004),—
(a) the employee's period of employment at the time of the death counts as a period of employment with the employer's personal representatives or trustees; and
(b) the death does not break the continuity of the period of employment of the employee; and
(c) the employer and the employer's personal representatives or trustees are deemed, in relation to the employee, to be the same employer.
If there is a change (whether before or after the commencement of the Volunteers Employment Protection Amendment Act 2004) in the partners, personal representatives, or trustees who employ any employee,—
(a) the employee's period of employment at the time of the change counts as a period of employment with the partners, personal representatives, or trustees after the change; and
(b) the change does not break the continuity of the period of employment of the employee; and
(c) the partners, personal representatives, or trustees who employed the employee before the change and the partners, personal representatives, or trustees who employ the employee after the change are deemed, in relation to the employee, to be the same employers.
If (whether before or after the commencement of the Volunteers Employment Protection Amendment Act 2004) an employee of an employer is taken into the employment of another employer who, at the time when the employee enters that other employer's employment is an associated employer of the first-mentioned employer,—
(a) the employee's period of employment at that time counts as a period of employment with the associated employer; and
(b) the taking of the employee into the employment of the associated employer does not break the continuity of the period of employment; and
(c) the first-mentioned employer and the associated employer are deemed, in relation to the employee, to be the same employer.
For the purposes of clause 5 of this schedule, any 2 employers are to be treated as associated if one is a company of which the other (directly or indirectly) has control, or if both are companies of which a third person (directly or indirectly) has control; and the expression “associated employer” is to be construed accordingly.
Repeal clause 2(i) of Schedule 7 and substitute:
“(i) subject to clause 8 of this schedule, any sum ordered or adjudged to be paid by a company under section 14ZK of the Volunteers Employment Protection Act 1973 as compensation in respect of a default or contravention occurring before the commencement of the liquidation, whether or not the order or judgment for compensation was made or given before that date and time:”.
Holidays Act 2003 (2003 No 129)
Omit from section 14(b)(iii) the words “protected voluntary service or training” and substitute the words “volunteers leave” .
Repeal section 16(2)(a)(iii) and substitute:
“(iii) on volunteers leave within the meaning of the Volunteers Employment Protection Act 1973; or”.
Repeal section 72A(2)(d) and substitute:
“(d) on volunteers leave (within the meaning of the Volunteers Employment Protection Act 1973) for that hour; or”.
Companies Amendment Act 1999 (1999 No 19)
So much of Schedule 5 as relates to the Volunteers Employment Protection Act 1973.
Volunteers Employment Protection Amendment Act 1985 (1985 No 46)
Volunteers Employment Protection Amendment Act 1987 (1987 No 59)
Volunteers Employment Protection Amendment Act 1990 (1990 No 114)
17 August 2000 Introduction (Bill 58--1)
20 September 2000 First reading and referral to Foreign Affairs, Defence and Trade Committee
20 October 2003 Reported from Foreign Affairs, Defence and Trade Committee (Bill 58--2)
3 March 2004 Second reading, committee of the whole House
24 March 2004 Committee of the whole House, third reading