Source: https://www.cao.gov/content/part-53-forms
Timestamp: 2020-04-07 19:25:49
Document Index: 207472121

Matched Legal Cases: ['art 53', 'art 53', 'art.\n53', 'art 53', 'art.\n53', 'art 53', 'art 53', 'arts 1', 'art 53', 'art 53', 'art 53', 'art 4', 'art 19', 'art 28', 'art 49']

Part 53 - Forms | Acquisition.GOV
Part 53 - Forms
53.000 Scope of part.
53.001 Definitions.
Subpart 53.1 - General
53.100 Scope of subpart.
53.101 Requirements for use of forms.
53.102 Current editions.
53.103 Exceptions.
53.104 Overprinting.
53.105 Computer generation.
53.106 Special construction and printing.
53.107 Obtaining forms.
53.108 Recommendations concerning forms.
53.109 Forms prescribed by other regulations.
53.110 Continuation sheets.
53.111 Contract clause.
Subpart 53.2 - Prescription of Forms
53.204-1 Safeguarding classified information within industry (DDForm254, DDForm441).
Subpart 53.3 - Illustration of Forms
53.300 Listing of Standard, Optional, and Agency forms.
(a) Prescribes standard forms (SF’s) and references optional forms (OF’s) and agency-prescribed forms for use in acquisition; and
(b) Contains requirements and information generally applicable to the forms.
Exception, as used in this part, means an approved departure from the established design, content, printing specifications, or conditions for use of any standard form.
This subpart contains requirements and information generally applicable to the forms prescribed in this regulation.
The requirements for use of the forms prescribed or referenced in this part are contained in parts 1 through 52 , where the subject matter applicable to each form is addressed. The specific location of each requirement is identified in subpart 53.2 .
The form prescriptions in subpart 53.2 and the FAR forms located at https://www.gsa.gov/forms contain current edition dates. Contracting officers shall use the current editions unless otherwise authorized under this regulation.
Agencies shall not-
(a) Alter a standard form prescribed by this regulation; or
(b) Use for the same purpose any form other than the standard form prescribed by this regulation without receiving in advance an exception to the form.
Standard and optional forms (obtained as required by 53.107 ) may be overprinted with names, addresses, and other uniform entries that are consistent with the purpose of the form and that do not alter the form in any way. Exception approval for overprinting is not needed.
(a) The forms prescribed by this part may be computer generated without exception approval (see 53.103), provided-
(1) There is no change to the name, content, or sequence of the data elements, and the form carries the Standard or Optional Form number and edition date (see 53.111); or
(2) The form is in an electronic format covered by the American National Standards Institute (ANSI) X12 Standards published by the Accredited Standards Committee X12 on Electronic Data Interchange or a format that can be translated into one of those standards.
(b) The standards listed in paragraph (a)(2) of this section may also be used for submission of data set forth in other parts for which specific forms have not been prescribed.
Contracting offices may request exceptions (see 53.103 ) to standard forms for special construction and printing. Examples of common exceptions are as follows:
Special Construction and Printing
(a) SF 18- (1) With vertical lines omitted (for listing of supplies and services, unit, etc.);
(2) As reproducible masters; and/or
(3) In carbon interleaved pads or sets.
(b) SF’s 26, 30, 33, 1447-
As die-cut stencils or reproducible masters.
(c) SF 44- (1) With serial numbers and contracting office name and address; and/or
(2) On special weight of paper and with the type of construction, number of sets per book, 2 and number of parts per set as specified by the contracting officer. (Executive agencies may supplement the administrative instructions on the inside front cover of the book.)
(d) SF 1442- (1) As die-cut stencils or reproducible masters; and/or
(2) With additional wording as required by the executive agency. (However, the sequence and wording of the items appearing on the prescribed form should not be altered.
Executive agencies shall obtain standard and optional forms from the General Services Administration (GSA) Forms Library at https://www.gsa.gov/forms. Agency forms are available from the prescribing agency.
Users of this regulation may recommend new forms or the revision, elimination, or consolidation of the forms prescribed or referenced in this regulation. Recommendations from within an executive agency shall be submitted to the cognizant council in accordance with agency procedures. Recommendations from other than executive agencies should be submitted directly to the FAR Secretariat.
Certain forms referred to in subpart 53.2 are prescribed in other regulations and are specified by the FAR for use in acquisition. For each of these forms, the prescribing agency is identified by means of a parenthetical notation after the form number. For example, SF 1165, which is prescribed by the Government Accountability Office (GAO), is identified as SF 1165 (GAO).
Except as may be otherwise indicated in the FAR, all standard forms prescribed by the FAR may be continued on (a) plain paper of similar specification, or (b) specially constructed continuation sheets (e.g., OF336 ). Continuation sheets shall be annotated in the upper right-hand corner with the reference number of the document being continued and the serial page number.
Contracting officers shall insert the clause at 52.253-1 , Computer Generated Forms, in solicitations and contracts that require the contractor to submit data on Standard or Optional Forms prescribed by this regulation; and, unless prohibited by agency regulations, forms prescribed by agency supplements.
SF 1402 (10/83), Certificate of Appointment. SF 1402 is prescribed for use in appointing contracting officers, as specified in 1.603-3 .
The following forms, which are prescribed by the Department of Defense, shall be used by agencies covered by the Defense Industrial Security Program if contractor access to classified information is required, as specified in subpart 4.4 and the clause at 52.204-2 :
(a) DD Form 254(Department of Defense (DoD)), Contract Security Classification Specification. (See 4.403(c)(1).)
(b) DD Form 441(DoD), Security Agreement. (See paragraph (b) of the clause at 52.204-2.)
SF 1449, prescribed in 53.212 , shall be used to place orders for paid advertisements as specified in 5.503 .
The following forms are prescribed for use in conducting preaward surveys of prospective contractors, as specified in 9.106-1 , 9.106-2 , and 9.106-4 . These forms are authorized for local reproduction and can be found at the GSA Forms Library at https://www.gsa.gov/forms.
(a) SF 1403 (Rev. 01/2014), Preaward Survey of Prospective Contractor (General).
(b) SF 1404 (Rev. 01/2014), Preaward Survey of Prospective Contractor-Technical.
(c) SF 1405 (Rev. 01/2014), Preaward Survey of Prospective Contractor-Production.
(d) SF 1406 (Rev. 01/2014), Preaward Survey of Prospective Contractor-Quality Assurance.
(e) SF 1407 (Rev. 01/2014), Preaward Survey of Prospective Contractor-Financial Capability.
(f) SF 1408 (Rev. 01/2014), Preaward Survey of Prospective Contractor-Accounting System.
SF 1449 (Rev.2/2012), Solicitation/Contract/Order for Commercial Items. SF 1449 is prescribed for use in solicitations and contracts for commercial items. Agencies may prescribe additional detailed instructions for use of the form.
(a) SF 18(Rev.6/95), Request for Quotations, or SF 1449 (Rev.2/2012), Solicitation/Contract/Order for Commercial Items. SF 18 is prescribed for use in obtaining price, cost, delivery, and related information from suppliers as specified in 13.307(b). SF 1449, as prescribed in 53.212, or other agency forms/automated formats, may also be used to obtain price, cost, delivery, and related information from suppliers as specified in 13.307(b).
(b) SF 30 (Rev.11/2016), Amendment of Solicitation/ Modification of Contract. SF 30, prescribed in 53.243, may be used for modifying purchase orders, as specified in 13.307(c)(3).
(c) SF 44 (Rev.10/83), Purchase Order Invoice Voucher. SF 44 is prescribed for use in simplified acquisition procedures, as specified in 13.306.
(d) SF 1165 (6/83Ed.), Receipt for Cash-Subvoucher. SF 1165(GAO) may be used for imprest fund purchases, as specified in 13.307(e).
(e) OF 336 (4/86Ed.), Continuation Sheet. OF 336, prescribed in 53.214(h), may be used as a continuation sheet in solicitations, as specified in 13.307(c)(1).
(f) SF 1449 (Rev.2/2012) Solicitation/Contract/Order for Commercial Items prescribed in 53.212, OF 347(Rev.2/2012), Order for Supplies or Services, and OF 348 (Rev.4/06), Order for Supplies or Services-Schedule Continuation. SF 1449, OF’s 347 and 348 (or approved agency forms/automated formats) may be used as follows:
(d) SF 1447 (Rev. 8/2016), Solicitation/Contract. SF 1447 is prescribed for use in soliciting supplies or services and for awarding contracts that result from the bids. It shall be used when the simplified contract format is used (see 14.201-9) and may be used in place of the SF 26 or SF 33 with other solicitations and awards. Agencies may prescribe additional detailed instructions for use of the form.
(f) SF 1409 (Rev. 9/88), Abstract of Offers, and SF 1410 (9/88), Abstract of Offers-Continuation. SF 1409 and SF 1410 are prescribed for use in recording bids, as specified in 14.403(a).
(h) OF 336 (Rev.3/86), Continuation Sheet. OF 336 may be used as a continuation sheet in solicitations, as specified in 14.201-2(b).
(a) SF 26 (Rev.3/2013), Award/Contract. SF 26, prescribed in 53.214(a), may be used in entering into negotiated contracts in which the signature of both parties on a single document is appropriate, as specified in 15.509. Block 18 may not be used for negotiated procurements.
(b) SF 30 (Rev.11/2016), Amendment of Solicitation/Modification of Contract. SF 30, prescribed in 53.243, may be used for amending requests for proposals and for amending requests for information, as specified in 15.210(b).
(c) SF 33 (Rev.9/97), Solicitation, Offer and Award. SF 33, prescribed in 53.214(c), may be used in connection with the solicitation and award of negotiated contracts. Award of such contracts may be made by either OF 307, SF 33, or SF 26, as specified in 53.214(c) and 15.509.
(d) OF 17 (Rev.12/93), Offer Label. OF 17 may be furnished with each request for proposals to facilitate identification and handling of proposals, as specified in 15.210(c).
(e) OF 307(Rev.8/2016), Contract Award. OF 307 may be used to award negotiated contracts as specified in 15.509.
(f) OF 308 (Rev.9/97), Solicitation and Offer-Negotiated Acquisition. OF 308 may be used to support solicitation of negotiated contracts as specified in 15.210(a). Award of such contracts may be made by OF 307, as specified in 15.509.
(g) OF 309 (Rev.9/97), Amendment of Solicitation. OF 309 may be used to amend solicitations of negotiated contracts, as specified in 15.210(b).
OF 347 , Order for Supplies or Services. OF 347 , prescribed in 53.213 (f) (or an approved agency form), may be used to place orders under indefinite delivery contracts and basic ordering agreements, as specified in 16.703(d)(2)(i).
The following standard form is prescribed for use in reporting small business (including Alaska Native Corporations and Indian tribes), veteran-owned small business, service-disabled veteran-owned small business, HUBZone small business, small disadvantaged business (including Alaska Native Corporations and Indian tribes) and women-owned small business subcontracting data, as specified in part 19 : SF 294, (Rev. 8/2016) Subcontracting Report for Individual Contracts. SF 294 is authorized for local reproduction.
(c) SF 308(DOL)(Rev. 2/2013), Request for Wage Determination and Response to Request. (See 22.404-3(a) and (b).)
(e) SF 1413(Rev.4/2013), Statement and Acknowledgment. SF 1413 is prescribed for use in obtaining contractor acknowledgment of inclusion of required clauses in subcontracts, as specified in 22.406-5.
(f) Form SF 1444(Rev.4/2013), Request for Authorization of Additional Classification and Rate. (See 22.406-3(a) and 22.1019.)
(g) SF 1445(Rev.12/96), Labor Standards Interview. (See 22.406-7(b).)
(h) SF 1446(Rev.4/2013.), Labor Standards Investigation Summary Sheet. (See 22.406-8(d).)
(i) Form WH-347(DOL), Payroll (For Contractor's Optional Use). (See 22.406-6(a).)
The following standard forms are prescribed for use for bond and insurance requirements, as specified in part 28 . These forms can be found at the GSA Forms Library at http://www.gsa.gov/forms. All the following forms are authorized for local reproduction, except for SF 25 B.
(a) SF 24 (Rev.8/2016) Bid Bond. (See 28.106-1.)
(b) SF 25 (Rev.8/2016) Performance Bond. (See 28.106-1(b).)
(c) SF 25A (Rev.8/2016) Payment Bond. (See 28.106-1(c).)
(d) SF 25B (For Standard Forms 24, 25, and 25A). (Rev.10/1983), Continuation Sheet Forms 24, 25, and 25A (See 28.106-1(c).)
(e) SF 28 (Rev.6/2003) Affidavit of Individual Surety. (See 28.106-1(e) and 28.203(b).)
(f) SF 34 (Rev.8/2016), Annual Bid Bond. (See 28.106-1(f).)
(g) SF 35 (Rev.8/2016), Annual Performance Bond. (See 28.106-1.)
(h) SF 273 (Rev.4/2013) Reinsurance Agreement for a Bond statute Performance Bond. (See 28.106-1(h) and 28.202-1(a)(4).)
(i) SF 274 (Rev.4/2013) Reinsurance Agreement for a Bond statute Payment Bond. (See 28.106-1(i) and 28.202-1(a)(4).)
(j) SF 275 (Rev.10/98) Reinsurance Agreement in Favor of the United States. (See 28.106-1(j) and 28.202-1(a)(4).)
(k) SF 1414 (Rev.10/93), Consent of Surety.
(l) SF 1415 (Rev.7/93), Consent of Surety and Increase of Penalty. (See 28.106-1(l).)
(m) SF 1416 (Rev.10/98) Payment Bond for Other than Construction Contracts. (See 28.106-1(m).)
(n) SF 1418 (Rev.2/99) Performance Bond For Other Than Construction Contracts. (See 28.106-1(n).)
(o) OF 90 (Rev.1/90), Release of Lien on Real Property. (See 28.106-1(o) and 28.203-5(a).)
(p) OF 91 (1/90Ed.), Release of Personal Property from Escrow. (See 28.106-1(p) and 28.203-5(a).)
SF 1094 (Rev.12/96), U.S. Tax Exemption Form, and SF 1094A (Rev.12/96), Tax Exemption Forms Accountability Record. SF’s 1094 and 1094A are prescribed for use in establishing exemption from State or local taxes, as specified in 29.302 (b).
SF 298 (2/89), Report Documentation Page. SF 298 is prescribed for use in submitting scientific and technical reports to contracting officers and to technical information libraries, as specified in 35.010 .
(d) SF 1442(4/85Ed.), Solicitation, Offer and Award (Construction, Alteration, or Repair). SF 1442 is prescribed for use in soliciting offers and awarding contracts expected to exceed the simplified acquisition threshold for-
(e) OF 347 (Rev.2/2012), Order for Supplies or Services. OF 347, prescribed in 53.213(f) (or an approved agency form), may be used for contracts under the simplified acquisition threshold for-
(f) OF 1419(11/88Ed.), Abstract of Offers-Construction, and OF 1419A (11/88Ed.), Abstract of Offers-Construction, Continuation Sheet. OF’s 1419 and 1419A are prescribed for use in recording bids (and may be used for recording proposal information), as specified in 36.701(c).
SF 30 (Rev.11/2016), Amendment of Solicitation/ Modification of Contract. SF 30 is prescribed for use in amending invitation for bids, as specified in 14.208 ; modifying purchase and delivery orders, as specified in 13.302-3 ; and modifying contracts, as specified in 42.1203 (h), 43.301 , 49.602-5 , and elsewhere in this regulation. The form may also be used to amend solicitations for negotiated contracts, as specified in 15.210 (b). Pending the publication of a new edition of the form, Instruction (b), Item 3 (effective date), is revised in paragraphs (3) and (5) as follows:
(b) Item3 (effective date).
(b) SF 126 (GSA), Report of Personal Property for Sale, and SF 126A (GSA), Report of Personal Property for Sale (Continuation Sheet). (See FPMR 101-45.303 (41 CFR101-45.303.))
(c) SF 1423 (Rev.5/04), Inventory Verification Survey. (See 45.602-1(b)(1).)
(d) SF 1424 (Rev.5/2004), Inventory Disposal Report (See 45.605). SF 1424 is authorized for local reproduction.
(e) SF 1428 (Rev.6/2007), Inventory Disposal Schedule, and SF 1429 (Rev.5/2004), Inventory Disposal Schedule-Continuation Sheet. (See 45.602-1, 49.303-2, 52.245-1, and 53.249(b).) SF’s 1428 and 1429 are authorized for local reproduction.
The commercial bill of lading is the preferred document for the transportation of property, as specified in 47.101 .
(a) The following forms are prescribed for use in connection with the termination of contracts, as specified in subpart 49.6. These forms are available at the GSA Forms Library at https://www.gsa.gov/forms. These forms are authorized for local reproduction except for SF 1034.
(2) SF 1435 (Rev. 03/2016), Settlement Proposal (Inventory Basis). (See 49.602-1(a).)
(3) SF 1436 (Rev. 5/2004), Settlement Proposal (Total Cost Basis). (See 49.602-1(b).)
(4) SF 1437 (Rev. 9/1997), Settlement Proposal for Cost-Reimbursement Type Contracts. (See 49.602-1(c) and 49.302.)
(5) SF 1438 (Rev. 5/2004), Settlement Proposal (Short Form). (See 49.602-1(d).)
(6) SF 1439 (Rev. 7/1989), Schedule of Accounting Information. (See 49.602-3.)
(7) SF 1440 (Rev. 01/1995), Application for Partial Payment. (See 49.602-4.)
(b) SF 1428 (Rev. 6/2007), Inventory Disposal Schedule, and Standard Form 1429 (Rev. 1/2016), Inventory Disposal Schedule-Continuation Sheet, shall be used to support termination settlement proposals listed in paragraph (a) of this section, as specified in 49.602-2. These forms are available at the GSA Forms Library at https://www.gsa.gov/forms.
OF 347 , Order for Supplies or Services. OF 347 , prescribed in 53.213 (f), may be used by contractors when requisitioning from the VA, as specified in 51.102(e)(3)(ii).
This subpart identifies, in numerical sequence, Standard Forms (SF), Optional Forms (OF) and agency forms that are specified by the FAR for use in acquisitions.
(a) You can access the forms in Table 53-1 at the GSA Forms Library at https://www.gsa.gov/forms.
Forms in the GSA Forms Library
SF 18 Request for Quotation
SF 25B Continuation Sheet for 24, 25, and 25A
SF 26 Award/Contract
SF 30 Amendment of Solicitation/Modification of Contract
SF 33 Solicitation, Offer and Award
SF 34 Annual Bid Bond
SF 35 Annual Performance Bond
SF 120 Report of Excess Personal Property
SF 120A Continuation Sheet Report of Excess Personal Property
SF 126 Report of Personal Property for Sale
SF 126A Report of Personal Property for Sale (Continuation Sheet).
SF 252 Architect-Engineer Contract
SF 273 Reinsurance Agreement for a Bonds Statute Performance Bid
SF 274 Reinsurance Agreement for a Bonds Statute Payment Bond
SF 275 Reinsurance Agreement in Favor of the United States
SF 294 Subcontracting Report for Individual Contracts
SF 298 Report Documentation Page
SF 308 Request For Wage Determination and Response to Request
SF 330 Architect-Engineer Qualifications
SF 1034 Public Voucher for Purchases and Services Other Than Personal
SF 1035 Public Voucher for Purchases and Services Other Than Personal
SF 1094 U.S. Tax Exemption Form
SF 1094A U.S. Tax Exemption Form continuation sheet
SF 1165 Receipt for Cash-Subvoucher
SF 1402 Certificate of Appointment
SF 1403 Preaward Survey of Prospective Contractor
SF 1404 Preaward Survey of Prospective Contractor Technical
SF 1405 Preaward Survey of Prospective Contractor Production
SF 1406 Preaward Survey of Prospective Contractor Quality Assurance
SF 1407 Preaward Survey of Prospective Contractor Financial Capability
SF 1408 Preaward Survey of Prospective Contractor Accounting System
SF 1409 Abstract of Offers
SF 1410 Abstract of Offers Continuation
SF 1413 Statement and Acknowledgment)
SF 1414 Consent of Surety
SF 1415 Consent of Surety and Increase of Penalty
SF 1416 Payment Bond For Other Than Construction Contracts
SF 1418 Performance Bond for Other Than Construction Contracts
SF 1423 Inventory Verification Sheet
SF 1424 Inventory Disposal Report
SF 1427 Inventory Schedule A–Continuation Sheet)
SF 1428 Inventory Disposal Schedule)
SF 1429 Inventory Disposal Schedule–Continuation Sheet
SF 1435 Settlement Proposal (Inventory Basis)
SF 1436 Settlement Proposal (Total Cost Basis)
SF 1437 Settlement Proposal for Cost Reimbursement Type Contracts
SF 1438 Settlement Proposal (Short Form)
SF 1439 Schedule of Accounting Information
SF 1440 Application For Partial Payment
SF 1442 Solicitation, Offer, and Award
SF 1443 Contractor’s Request For Progress Payment
SF 1444 Request For Authorization of Additional Classification and Rate
SF 1445 Labor Standards Interview
SF 1446 Labor Standards Investigation Summary Sheet
SF 1447 Solicitation/Contract
SF 1449 Solicitation/Contract/Order for Commercial Items
OF 17 Notice To Offeror
OF 91 Release of Personal Property From Escrow
OF 307 Contract Award.
OF 308 Solicitation and Offer- Negotiated Acquisition
OF 309 Amendment of Solicitation (Negotiated Procurements).
OF 336 Continuation Sheet
OF 347 Order for Supplies or Services
OF 348 Order For Supplies or Services - Continuation
OF 1419 Abstract of Offers - Construction
OF 1419A Abstract of Offers-Construction Continuation Sheet
(b) You can access the forms in Table 53-2 at the websites listed in the table.
Form DD 254 Department of Defense Contract Security Classification Specification http://www.dtic.mil/whs/directives/forms/eforms/dd0254.pdf
Form DD 441 Department of Defense Security Agreement http://www.dtic.mil/whs/directives/forms/eforms/dd0441_2017.pdf
Form WH-347 Payroll–U.S. Department of Labor https://www.dol.gov/whd/forms/wh347.pdf