Source: http://hcps.us/cms/One.aspx?portalId=1251067&pageId=3694832
Timestamp: 2019-11-20 03:47:01
Document Index: 712727675

Matched Legal Cases: ['§ 2', '§ 2', '§ 2', '§ 2', '§ 2', '§ 2']

FOIA/Open Government - Hanover County Public Schools
Hanover County Public Schools » Contact Us » FOIA/Open Government
Your request must ask for existing records or documents. FOIA gives you a right to inspect or copy records; it does not apply to a situation where you are asking general questions about the work of Hanover County Public Schools, nor does it require Hanover County Public Schools to create a record that does not exist.
You may choose to receive electronic records in any format used by Hanover County Public Schools in the regular course of business.
To request records from Hanover County Public Schools, you may direct your request to:
In addition, the Freedom of Information Advisory Council is available to answer any questions you may have about FOIA. The Council may be contacted by e-mail or by phone at (804) 225-3056 or [toll free] 1-866-448-4100.
Hanover County Public Schools Responsibilities in Responding to Your Request
Hanover County Public Schools must respond to your request within five working days of receiving it. "Day One" is considered the day after your request is received. The five-day period does not include weekends or holidays.
The reason behind your request for public records from Hanover County Public Schools is irrelevant, and you do not have to state why you want the records before we respond to your request. FOIA does, however, allow Hanover County Public Schools to require you to provide your name and legal address.
FOIA requires that Hanover County Public Schools make one of the following responses to your request within the five-day time period:
5. If it is practically impossible for Hanover County Public Schools to respond to your request within the five-day period, we must state this in writing, explaining the conditions that make the response impossible. This will allow us seven additional working days to respond to your request, giving us a total of 12 working days to respond to your request.
You may have to pay for the records that you request from Hanover County Public Schools. FOIA allows us to charge for the actual costs of responding to FOIA requests. This would include items like staff time spent searching for the requested records, copying costs, or any other costs directly related to supplying the requested records. It cannot include general overhead costs.
If you owe us money from a previous FOIA request that has remained unpaid for more than 30 days, Hanover County Public Schools may require payment of the past-due bill before it will respond to your new FOIA request.
The following is a general description of the types of records held by Hanover County Public Schools:
Personnel records concerning employees and officials of Hanover County Public Schools
Records of contracts to which Hanover County Public Schools is a party
Business, operational, and financial records
If you are unsure whether Hanover County Public Schools has the record(s) you seek, please contact the FOIA Officer using the information provided above.
The Code of Virginia allows any public body to withhold certain records from public disclosure. Hanover County Public Schools commonly withholds records subject to the following exemptions:
Tests or examinations (§ 2.2-3705.1 (4))
Records related to critical incident response (§ 2.2-3705.2 (4)) and (§ 2.2-3705.2 (6))
Written advice of Legal counsel and Records subject to attorney-client privilege (§ 2.2-3705.1 (2)) or attorney work product (§ 2.2-3705.1 (3))
Records recorded in or compiled exclusively for use in closed meetings (§ 2.2-3705.1 (5)
The general practice of HCPS is to invoke the scholastic records exemption in those instances where it applies in order to protect the privacy of students and comply with other state and federal laws governing the privacy of student records.
The general practice of Hanover County Public Schools is to invoke the personnel records exemption in those instances where it applies in order to protect the privacy of employees and officials of Hanover County Public Schools.
The general practice of Hanover County Public Schools is to invoke the contract negotiations exemption whenever it applies in order to protect Hanover County Public Schools bargaining position and negotiating strategy.