Source: https://www.federalregister.gov/documents/2006/06/19/E6-9548/privacy-act-of-1974-as-amended-establishment-of-new-systems-of-records
Timestamp: 2017-11-20 14:10:54
Document Index: 106176589

Matched Legal Cases: ['art 16', 'art 16', 'art 7', 'art 16', 'art 16', 'art 16', 'art 16', 'art 16']

Federal Register :: Privacy Act of 1974, as Amended; Establishment of New Systems of Records
Docket No. FR-4922-N-14
HUD 2006-0177
E6-9548
HUD/ADMIN/01
HUD/ADMIN/02
ROUTINE USES OR RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES OF USERS AND THE PURPOSES OF SUCH USES:
HUD/ADMIN/03
HUD/ADMIN/04
HUD/ADMIN/05
https://www.federalregister.gov/d/E6-9548 https://www.federalregister.gov/d/E6-9548
Notification of the establishment of new systems of records.
Effective Date: This action will be effective without further notice July 19, 2006, unless comments are received on or before that date, which would result in a contrary determination.
Comments Due Date: July 19, 2006.
Interested persons are invited to submit comments regarding this notice to the Rules Docket Clerk, Office of General Counsel, U.S. Department of Housing and Urban Development, 451 Seventh Street, SW., Room 10276, Washington, DC 20410-0001. Communications should refer to the above docket number and title. Comments submitted by facsimile (FAX) will not be accepted. A copy of each communication submitted will be available for public inspection and copying between 8 a.m. and 5 p.m. weekdays at the above address.
Jeanette Smith, Departmental Privacy Act Office, telephone number (202) 708-2374. (This is not a toll-free number). A telecommunications device for hearing and speech-impaired persons (TTY) is available at 1-800-877-8389 (Federal Information Relay Services). (This is a toll-free number).
Title 5 U.S.C. 552a(e)(4) and (11) provide that the public be afforded a 30-day period in which to comment on the new records systems. The new systems report was submitted to the Office of Management and Budget (OMB), the Senate Committee on Homeland Security and Governmental Affairs, and the House Committee on Government Reform pursuant to paragraph 4c of Appendix 1 to OMB Circular No. A.130, “Federal Responsibilities for Maintaining Records About Individuals,” July 25, 1994 (59 FR 37914).
Transit Subsidy System.
HUD Headquarters (HQ), 451 Seventh Street, SW., Washington, DC 20410.
HUD employees who participate in transit subsidy program.
Applications for transit subsidies include employees' name, address, home and office telephone number, last four digits of social security number and cost of monthly transportation and subsidy entitlement.
Public Law 103-172 dated 12/2/93, Federal Employees Clean Air Incentives Act; GSA Bulletin FPMR D-227.
Information is collected to verify the amount of monthly commuting costs and to calculate employees' transit subsidy entitlement, which is determined by the distance between employees' residence and the local HUD office.
Annual cost of commuting and transit subsidy entitlement is reported to the Department of Transportation as well as, the number of HUD employees enrolled in the program.
Storage: Information is kept in files with controlled room access and is security protected.
Retrievability: Information is retrieved by employees' name.
Safeguards: Information is kept in files with controlled room access and is security protected.
Retention and Disposal: 2228.2, General Records Schedule, Item #7.
Division Director, Office of Management and Planning—Administrative Officer.
Individuals seeking to determine whether information about themselves is contained in this system of records should address written inquiries to the particular HUD administrator or component listed in the “system manager” location above. Individuals should furnish full name, current address and telephone number.
For information, assistance, or inquiry about the existence of records, contact the Privacy Act Officer at the Department of Housing and Urban Development, 451 7th Street SW., Washington, DC. Written requests must include the full name, Social Security Number, date of birth, current address, and telephone number of the individual making the request. The procedures for requesting access to records appear in 24 CFR part 16.
The rules for contesting the contents of records and appealing initial denials, by the individual concerned, appear in 24 CFR part 16. If additional information or assistance is needed in relation to contesting the contents of records, it may be obtained by contacting the Privacy Appeals Officer, Office of General Counsel, Department of Housing and Urban Development, 451 Seventh Street, SW., Washington, DC 20410.
Information in this system of records is obtained from individuals that Start Printed Page 35282participate in the Transit Subsidy Program.
HUD's Direct Distribution Center System.
HUD HQ, 451 Seventh Street, SW., Washington, DC 20410, Room BS-111.
HUD Clients and Staff Personnel requesting general and publication information.
Categories include an electronic database of client names, address, home, and office telephone numbers for each request received.
24 CFR part 7.13.
Information collected is used for tracking purposes for undelivered or returned mail.
Storage: Information is stored on an electronic database.
Retrievability: Limited to staff with access and authorization to database. Information is retrieved by client's name, address, home and office telephone number.
Safeguards: Database is limited to staff with access and authorization. Database is also password protected.
Retention and Disposal: Database information is kept for 3 years then archived.
Office of Administrative and Management Services, Chief, Mail and Distribution Branch.
For information, assistance, or inquiry about the existence of records, contact the Privacy Act Officer at the Department of Housing and Urban Development, 451 Seventh Street SW., Washington, DC. Written requests must include the full name, Social Security Number, date of birth, current address, and telephone number of the individual making the request. The procedures for requesting access to records appear in 24 CFR part 16.
Information in this system of records is obtained from requests from HUD clients and staff.
One Touch Student Response System.
HUD HQ, 451 Seventh Street, SW., Washington, DC 20410.
HUD employees enrolled in HUD approved training courses.
D Employees names, and SSNs.
U.S.C., Government Employees Training Act, Public Law 85-507, as amended, Executive Order 11348.
This system is routinely used to track training information and test results.
Information may be shared with the Office of Personnel Management (OPM) for training data only.
Storage: Information is stored in an electronic database
Retrievability: Information is retrieved by employees name and/or SSN.
Safeguards: Information access is limited to Multimedia staff members. System is password protected.
Retention and Disposal: Test results are purged weekly.
Office of Administrative and Management Services, Multimedia Branch.
The information is obtained from HUD employees.
Training Information System (TRAI).
HUD Headquarters and National Finance Center (NFC). Start Printed Page 35283
HUD employees enrolled and approved for training courses.
Annual summary of employees' training courses. Information include employees' name, address, home and office telephone number and social security number.
Shared database with NFC, 5 U.S.C., Government Employees Training Act, Public Law 85-507, as amended Executive Order 11348.
Annual summary of employees training courses that have been approved and accepted. Cost of training courses is collected for budgetary and planning purposes.
Information is shared with the National Finance Center (NFC) for budgetary tracking purposes.
Retrievability: Information is retrieved by employee name, SSN.
Safeguards: Access to information on database is limited to HUD Training Academy staff and is password protected.
Retention and Disposal: Routinely archived and disposed by the National Finance Center.
HUD Training Academy.
For information, assistance, or inquiry about the existence of records, contact the Privacy Act Officer, at the appropriate location in accordance with 24 CFR part 16.
The procedures for requesting access to records appear at 24 CFR part 16.
The procedures for requesting amendment or correction of records appear at 24 CFR part 16.
Information is obtained from HUD employees.
Training Announcement, Nomination, and Confirmation System (TANCS).
HUD Headquarters, 451 Seventh Street, SW., Washington, DC 20410.
HUD employees selected for internal training, sponsored by the HUD Training Academy (HTA).
Information retrieved includes, employees name, and SSN and training courses sponsored by HTA.
5 U.S.C., Government Employees Training Act, Public Law 85-507, as amended, Executive Order 11348.
Administration of internal training opportunities for HUD Staff. Information is summarized and becomes part of employees' record.
Information may be shared with Office of Personnel Management (OPM) for training data only.
Retrievability: Information is retrieved by HTA Staff only includes, names and SSN.
Safeguards: Database is password protected and limited to HTA staff only. IT/ADP security standards apply.
Retention and Disposal: Information is retain for 5 years; information prior to 1996 has been archived.
For information, assistance, or inquiry about the existence of records, contact the Privacy Act Officer at the Department of Housing and Urban Development, 451 Seventh Street, SW., Washington, DC. Written requests must include the full name, Social Security Number, date of birth, current address, and telephone number of the individual making the request. The procedures for requesting access to records appear in 24 CFR part 16.
[FR Doc. E6-9548 Filed 6-16-06; 8:45 am]