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Number 33 of 2004 PUBLIC SERVICE MANAGEMENT (RECRUITMENT AND APPOINTMENTS) ACT 2004 ARRANGEMENT OF SECTIONS PART 1. Preliminary and General - PDF
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1 Number 33 of 2004 PUBLIC SERVICE MANAGEMENT (RECRUITMENT AND APPOINTMENTS) ACT 2004 Section 1. Short title. 2. Interpretation. ARRANGEMENT OF SECTIONS 3. Establishment day order. PART 1 Preliminary and General 4. Dissolution of Civil Service Commissioners and Local Appointments Commissioners. 5. Application. 6. Extension of application by order. 7. Excluded positions generally. 8. Excluded unestablished positions. 9. Expenses. 10. Fees. PART 2 Commission For Public Service Appointments Chapter 1 The Commission 11. Establishment of Commission. 12. Number of commissioners.
2 [No. 33.] Public Service Management [2004.] Section 13. Functions of Commission. 14. Duty to inform Commission of certain matters. 15. Investigations on behalf of Commission. 16. Report to Government. 17. Report to Minister. 18. Statement of strategy of Commission. 19. Annual report of Commission. 20. Seal of Commission, etc. 21. Declaration of interests by commissioners. 22. Disclosure of interests by commissioners. Chapter 2 Codes of practice, listed recruitment agencies, etc. 23. Codes of practice. 24. Codes of practice and requirements for appointment, etc. 25. Listed recruitment agencies. 26. Tax clearance certificates. 27. Office of the Commission. 28. Director. Chapter 3 Office of the Commission 29. Director to be accounting officer. 30. Functions of Director. 31. Attendance of Director before Oireachtas Committee. 32. Staff of Office of Commission. PART 3 Public Appointments Service 33. Establishment of Public Appointments Service. 34. Functions of Public Appointments Service. 35. Statement of strategy of Public Appointments Service. 36. Board of Public Appointments Service. 37. Appointment and terms of office of members of Board.
3 [2004.] Public Service Management [No. 33.] Section 38. Board members and involvement in political matters, etc. 39. Chief Executive of Service. 40. Functions of Chief Executive of Service. 41. Attendance of Chief Executive of Service before Oireachtas Committee. 42. Staff of Public Appointments Service. PART 4 Recruitment Licences and Office Holders 43. Recruitment licences. 44. Application for recruitment licences by office holders. 45. Supplemental provisions on office holders. 46. Delegation to Public Appointments Service. 47. Recruitment under Act and other competitions, etc. 48. Instructions to licence holders. 49. Advices to licence holders. 50. Licence holders to advise Commission of certain recruitment. 51. Amendment of recruitment licences. 52. Revocation of recruitment licences. PART 5 Obligations of Candidates in Respect of Recruitment and Selection Procedures 53. Application (Part 5). 54. Obligations. 55. Offences. 56. Supplemental provision to section Selection for promotion. PART 6 Selection and Promotion PART 7 Ministerial Functions 58. Matters relating to recruitment, etc.
4 [No. 33.] Public Service Management [2004.] PART 8 Transitional, Repeals and Consequential Amendments Section 59. Definition (Part 8). 60. Transfer of rights and liabilities and continuance or completion of matters. 61. Repeals, revocations and amendments. 62. Saver for certain regulations and rules. 63. References to dissolved bodies in enactments. 64. Final accounts of dissolved bodies. SCHEDULE 1 Scheduled Occupations SCHEDULE 2 Repeals, Revocations and Amendments Relating to Civil Service Commissioners and Local Appointments Commissioners PART 1 Repeals and Amendments to Acts PART 2 Revocations and Amendments to Statutory Instruments
5 [2004.] Public Service Management [No. 33.] Acts Referred to Agricultural Appeals Act , No. 29 Arts Act , No. 33 Aviation Regulation Act , No. 1 Canals Act , No. 3 Civil Legal Aid Act , No. 32 Civil Service Commissioners Act , No. 45 Civil Service Regulation Act , No. 46 Civil Service Regulation Acts 1956 and 1958 Civil Service Regulation Acts 1956 to 1996 Company Law Enforcement Act , No. 28 Competition Act , No. 24 Comptroller and Auditor General (Amendment) Act , No. 8 Consumer Information Act , No. 1 Courts Service Act , No. 8 Coroners Act , No. 9 Data Protection Act , No. 25 Defence Act , No. 18 Education Act , No. 51 Electricity (Supply) Act , No. 27 Employment Agency Act , No. 27 Employment Equality Act , No. 16 Employment Equality Act , No. 21 Ethics in Public Office Act , No. 22 European Parliament Elections Act , No. 2 Exchequer and Audit Departments Acts 1966 and 1921 Finance Act , No. 5 Fisheries Act , No. 1 Freedom of Information Act , No. 13 Garda Síochána (Complaints) Act , No. 29 Harbours Act , No. 9 Health Act , No. 26 Health Act , No. 1 Health (Amendment) (No. 3) Act , No. 32 Health (Corporate Bodies) Act , No. 27 Health (Eastern Regional Health Authority) Act , No. 13 Houses of the Oireachtas Commission Act , No. 28 Human Rights Commission Act , No. 9 Illegal Immigrants (Trafficking) Act , No. 29 Industrial Relations Act , No. 14 Industrial Relations Act , No. 19 Law Reform Commission Act , No. 3 Local Authorities (Officers and Employees) Act , No. 39 Local Authorities (Officers and Employees) Acts 1926 and 1940 Local Authorities (Officers and Employees) Acts 1926 to 1983 Local Authorities (Officers and Employees) Act , No. 1 Local Government Act , No. 9 Local Government Act , No. 11 Local Government Act , No. 16 Local Government Act , No. 37 Local Government Services (Corporate Bodies) Act , No. 6 National Archives Act , No. 11 National Gallery Establishment (1854) 17 & 18 Vict., c. 99
6 [No. 33.] Public Service Management [2004.] National Treasury Management Agency (Amendment) Act , No. 39 Official Languages Act , No. 32 Ombudsman Act , No. 26 Patents Act , No. 1 Private Security Services Act , No. 12 Prompt Payments Accounts Act , No. 31 Public Offices Fees Act & 43 Vict., c. 58 Public Service Management Act , No. 27 Refugee Act , No. 17 Registration of Title Act , No. 16 Road Traffic Act , No. 24 Road Traffic Act , No. 12 Sea Fisheries Act , No. 7 Staff of the Houses of the Oireachtas Act , No. 38 Statistics Act , No. 21 Statutory Instruments Acts 1947 and 1955 Superannuation Act Vict., c. 26 Superannuation Act , No. 24 Superannuation Acts 1834 to 1963 Superannuation and Pensions Act , No. 22 Taxes Consolidation Act , No. 39 Taxi Regulation Act , No. 25 Telecommunications (Miscellaneous Provisions) Act , No. 34 Turf Development Act , No. 10 Valuations Act , No. 13 Vocational Education Act , No. 29 Vocational Education Acts 1930 to 2001
7 Number 33 of 2004 PUBLIC SERVICE MANAGEMENT (RECRUITMENT AND APPOINTMENTS) ACT 2004 AN ACT TO REFORM THE RECRUITMENT AND APPOINT- MENT PROCESSES OF THE CIVIL SERVICE AND CER- TAIN OTHER BODIES IN THE PUBLIC SERVICE AND FOR THAT PURPOSE, TO PROVIDE FOR NEW MAN- AGEMENT STRUCTURES TO REPLACE THE CIVIL SERVICE COMMISSIONERS AND LOCAL APPOINT- MENTS COMMISSIONERS, TO ESTABLISH THE COM- MISSION FOR PUBLIC SERVICE APPOINTMENTS TO OVERSEE THE IMPLEMENTATION AND DEVELOP- MENT OF THOSE STRUCTURES IN THE CONTEXT OF THE PUBLIC INTEREST AND THE NEED TO UPHOLD THE PROBITY OF THE RECRUITMENT AND APPOINT- MENT PROCESS, TO PROVIDE FOR AN OFFICE CON- NECTED TO THAT COMMISSION, TO PROVIDE FOR THE ESTABLISHMENT OF THE PUBLIC APPOINT- MENTS SERVICE AS THE RECRUITMENT AND SELEC- TION BODY FOR THE CIVIL SERVICE AND OTHER BODIES IN THE PUBLIC SERVICE, TO INTRODUCE FLEXIBILITY INTO THE RECRUITMENT PROCESS BY ENABLING THE LICENSING BY THAT COMMISSION, IN ADDITION TO THE LICENSING OF THE PUBLIC APPOINTMENTS SERVICE, OF ANY PART OF THOSE SERVICES TO UNDERTAKE THEIR OWN RECRUIT- MENT IN RESPECT OF ONE OR MORE CLASSES OF EMPLOYEES AND, GENERALLY, TO ENABLE LICENCE HOLDERS TO DELEGATE SOME OF THEIR RECRUITMENT PROCESSES TO PERSONS OR BODIES SPECIFIED BY THAT COMMISSION FROM TIME TO TIME, TO ENABLE THOSE SERVICES TO RESPOND TO CHANGES IN THEIR RECRUITMENT NEEDS AND IN THE LABOUR MARKET, TO PROVIDE FOR BOTH PER- MANENT AND TEMPORARY APPOINTMENTS AND TO PROVIDE FOR PROMOTION PROCESSES, AND FOR THOSE PURPOSES TAKE ACCOUNT OF THE NEED TO MAINTAIN, IN THE PUBLIC INTEREST, THE INTEG- RITY AND PROBITY OF BOTH THE RECRUITMENT AND SELECTION PROCESSES FOR THOSE SERVICES AND TO PROVIDE FOR CONNECTED MATTERS. [6th October, 2004) BE IT ENACTED BY THE OIREACHTAS AS FOLLOWS:
8 [No. 33.] Public Service Management [2004.] PART 1 Preliminary and General Short title. 1. This Act may be cited as the Public Service Management Interpretation. 2. (1) In this Act, except where the context otherwise requires appointment means the appointment of a person to a position within the Civil Service, a local authority, a health board, a vocational education committee, the Garda Síochána, or such other body as may be prescribed by order under section 6; Board means the Board of the Public Appointments Service established by section 36; Chief Executive of the Service has the meaning given in section 39(1); civil servant has the meaning it has in the Civil Service Regulation Act 1956; Civil Service means the Civil Service of the Government and the Civil Service of the State; code of practice means the instructions and guidelines issued by the Commission under section 23; Commission means the Commission for Public Service Appointments established by section 11; commissioners means the members of the Commission as referred to in section 12; Director means the Director of the Office of the Commission for Public Service Appointments; employment agency means a person who, whether for profit or otherwise, provides services related to either or both of the following: (a) finding employment for prospective employees, (b) identifying potential employees for employers; established position means a position in which there is rendered established service; established service means service in a capacity in respect of which a superannuation allowance may be granted under the Superannuation Acts 1834 to 1963 and the Superannuation and Pensions Act 1976;
9 [2004.] Public Service Management [No. 33.] establishment day means the day appointed by order under section 3 (a) in relation to the Commission or the Office of the Commission, to be the establishment day for the Commission for the purposes of section 11, and (b) in relation to the Public Appointments Service, to be the establishment day of the Public Appointments Service for the purposes of section 33; functions includes powers and duties, and references to the performance of functions include, as respects powers and duties, references to the exercise of the powers and the carrying out of the duties; health board means (a) a health board established under the Health Act 1970, (b) the Eastern Regional Health Authority, or (c) an Area Health Board established under the Health (Eastern Regional Health Authority) Act 1999; licence holder means a person to whom a recruitment licence has been granted under section 43 and includes a person to whom section 45(2) relates; listed recruitment agency means a recruitment agency included in the list of recruitment agencies under section 25; local authority means a local authority for the purposes of the Local Government Act 2001; Minister means the Minister for Finance; Office of the Commission means the Office of the Commission for Public Service Appointments; office holder, in relation to a person who can hold a recruitment licence, means a person to whom section 44 relates; officer of the Houses of the Oireachtas means (a) the Clerk or Clerk-Assistant of Dáil Éireann, (b) the Clerk or Clerk-Assistant of Seanad Éireann, (c) the Superintendent, Houses of the Oireachtas, or (d) the Captain of the Guard, Houses of the Oireachtas; public service body means (a) the Civil Service, (b) the Garda Síochána, (c) a local authority, (d) a health board, (e) a vocational education committee, and Pt.1 S.2
10 Pt.1 S.2 [No. 33.] Public Service Management [2004.] (f) such other body or bodies as may be prescribed by the Minister by order under section 6 in accordance with that section; and reference to public service shall be read accordingly; recruitment licence has the meaning given in section 44; relevant Minister means (a) in relation to the exercise by a Minister of the Government of any powers, functions or duties vested in him or her by virtue of any enactment, that Minister, and (b) in relation to the administration and business of the public service by virtue of any enactment by a Minister of the Government or a Department of State in respect of a public service body, the Minister of the Government concerned or the Minister having charge of the Department concerned; scheduled occupation has the meaning given in section 7(3)(a); unestablished position means a position that is not an established position, and includes a position that is held on a temporary basis or for a definite limited period; vocational education committee means a vocational education committee established under section 7 of the Vocational Education Act (2) In this Act (a) a reference to a section is a reference to a section of this Act, (b) a reference to a schedule is a reference to a schedule to this Act, and (c) a reference to a subsection, paragraph or subparagraph is a reference to the subsection, paragraph or subparagraph of the provision in which the reference occurs, unless it is indicated that a reference to some other provision is intended. (3) A reference to another enactment is to that enactment as amended or modified at any time by any enactment. Establishment day order. 3. The Minister shall by order appoint a day to be the establishment day for the Commission and for the Public Appointments Service. The same day shall be appointed for both the Commission and the Service.
11 [2004.] Public Service Management [No. 33.] 4. The Civil Service Commissioners and the Local Appointments Commissioners are dissolved with effect from the establishment day. 5. Subject to section 7 and, in respect of an application for a recruitment licence, section 44(3), this Act applies to (a) appointments to positions in the Civil Service, including, except where otherwise provided, unestablished positions, (b) appointments to positions in the Garda Síochána, (c) appointments to positions to which the Local Authorities (Officers and Employees) Act 1926 applies, (d) appointments to such positions, or class of position, in the local authorities, the health boards and the vocational education committees, or any of them, as are designated by order of the Minister under section 6, (e) appointments to positions in any other public service body as may be prescribed by order of the Minister under section 6. Pt.1 Dissolution of Civil Service Commissioners and Local Appointments Commissioners. Application. 6. (1) Subject to section 7, where this Act does not apply to a body or any position or class of positions within that body, the Minister may (a) in respect of any body to which section 5(d) relates (i) after considering a report under section 17 from the Commission on that body or any position or class of positions within that body, and (ii) after consulting with (I) the Minister for the Environment, Heritage and Local Government, where that body is a local authority, (II) the Minister for Health and Children, where that body is a health board, or (III) the Minister for Education and Science, where that body is a vocational education committee, (b) in any other case, after consulting with (i) the Commission, and (ii) such Minister or Ministers of the Government (if any) who, in the opinion of the Minister, is or are the relevant Minister or relevant Ministers in respect of that body, make an order providing for the application to the body concerned of the recruitment and appointment provisions of this Act in respect of any position or class of positions concerned. (2) The Minister may by order amend or revoke an order under this section. Extension of application by order.
12 Pt.1 S.6 [No. 33.] Public Service Management [2004.] (3) Every order made by the Minister under this section shall be laid before each House of the Oireachtas as soon as may be after it is made and, if a resolution annulling the order is passed by either such House within the next 21 days on which that House has sat after the order is laid before it, the order shall be annulled accordingly, but without prejudice to the validity of anything previously done under that order. Excluded positions generally. 7. (1) Subject to subsection (4), this Act does not apply to, and no order shall be made under section 6 in respect of, a position where the appointment concerned (a) is to a position of an office holder (i) under the Constitution, or (ii) otherwise within the meaning given to office holder by section 2 of the Ethics in Public Office Act 1995 for the purposes of that Act, (b) is to be made by the President, (c) is to be made by the Government, (d) is to the position of an officer of the Houses of the Oireachtas, (e) is to a position of special adviser within the meaning of section 19 of the Ethics in Public Office Act 1995, or (f) is of a person to a particular unestablished position where (i) the appropriate authority (within the meaning of section 2 of the Civil Service Regulation Act 1956) with the consent of the Minister (where the Minister is not the appropriate authority) recommends the appointment of the person to that position, and (ii) the Government, having considered such recommendation, decides that such appointment would be in the public interest. (2) Subject to subsection (4), unless an order is made under section 6, either generally or in respect of any position or class of position, this Act does not apply to a position where the appointment concerned (a) is recommended by the committee known as the Top Level Appointments Committee, or by any body replacing that Committee, following a competition where it was a requirement that all candidates be serving civil servants, (b) is to a scheduled occupation to which subsection (3) relates, (c) is of a superannuated person to an established position consequential on his or her being duly called upon, under section 11 of the Superannuation Act 1859, to serve again in the Civil Service, whether or not he or she is required to serve on trial under section 12 of the Civil Service Regulation Act 1956,
13 [2004.] Public Service Management [No. 33.] (d) is to a position in which such person is required to serve on trial under section 11 of the Civil Service Regulation Act 1956, (e) is to a position under section 7 or 15 of the Civil Service Regulation Act 1956, (f) is to the position of an Appeal Commissioner under section 850 of the Taxes Consolidation Act 1997, (g) is by way of employment of civilians by the Minister for Defence under section 30 of the Defence Act 1954, (h) is to the position of a person designated by the Minister under section 23(3) of the Industrial Relations Act 1990 for the purposes of section 23(1) of that Act. (3) (a) Each of the occupations specified in Schedule 1 is, except where paragraph (b) applies, a scheduled occupation for the purposes of this Act. (b) Paragraph (a) does not apply where the service to be rendered by the person to be appointed is to be established service. (c) If any question arises as to whether a particular occupation is or is not a scheduled occupation, the question shall be decided by the Minister after consultation with the Commission. (d) If any question arises as to whether an appointment to a scheduled occupation is or is not or was or was not an appointment to a position in the Civil Service, the question shall be decided by the Minister. (4) Nothing in this section shall be read as affecting the application of section 34(1)(i) to appointments to which this section applies. (5) Nothing in this Act shall be read as affecting section 13 of the British statute passed in the year 1854 and entitled An Act to provide for the Establishment of a National Gallery of Paintings, Sculpture, and the Fine Arts, for the Care of a Public Library, and the Erection of a Public Museum, in Dublin. Pt.1 S.7 8. (1) This section applies to unestablished positions (not being a position which is in a scheduled occupation) within the Civil Service. (2) Subject to subsection (3), the Commission may by order declare that a specified unestablished position (not being a position which is in a scheduled occupation) shall be an excluded position for the purposes of this Act, and the Commission may provide in the order that the order is to remain in force for such period only as the Commission determines and specifies in the order. (3) The Commission shall not make an order under this section except (a) at the request of the authority duly authorised to appoint a person to the unestablished position concerned, and Excluded unestablished positions.
14 Pt.1 S.8 [No. 33.] Public Service Management [2004.] (b) if that authority is not the Minister, with the consent of the Minister. (4) Where an order has been made or deemed to have been made under section 5 of the Civil Service Commissioners Act 1956 that is in force on the establishment day, then that order shall be deemed to have been made under this section and shall remain in force (a) where the order was a limited period order within the meaning of subsection (1)(c) of the said section 5 (i) for the remainder of the period concerned, or (ii) where an order under subsection (5) applies, in accordance with that order, or (iii) if the order is revoked with effect from before the end of the period concerned, until the revocation has effect, and (b) in every other case, until the order is revoked under this section. (5) Where a limited period order referred to in subsection (4) is in force, the Commission may, from time to time, by order extend the period for which the limited period order is to remain in force. (6) An order made or deemed to have been made under this section may, subject to subsection (3)(a), be amended or revoked. (7) Where an order is made under this section (a) it shall, for the purposes of the Statutory Instruments Acts 1947 and 1955, be deemed not to be a statutory instrument to which those Acts primarily apply, (b) notice of the making of it shall be published in Iris Oifigiúil as soon as may be after it is made, but failure to so publish shall not affect the order concerned. (8) Any position to which an order made or deemed to have been made under this section applies shall, so long as the order remains in force, be, for the purposes of this Act, an excluded position, and the expression excluded position shall be read accordingly. Expenses. 9. The expenses of the Commission and of the Public Appointments Service shall, to such extent as may be sanctioned by the Minister, be paid out of monies provided by the Oireachtas. Fees. 10. (1) The Commission and the Public Appointments Service may each charge fees, if any, to public service bodies in respect of any service carried out under this Act by the Commission or the Service, respectively. (2) A licence holder may charge fees, if any, to candidates for a competition to which this Act applies. (3) Any fees collected and taken under this section
15 [2004.] Public Service Management [No. 33.] (a) by the Commission or the Public Appointments Service shall be paid into or disposed of for the benefit of the Exchequer in accordance with the directions of the Minister, and (b) by any other licence holder shall be paid into or disposed of for the benefit of the Exchequer in accordance with the directions of the relevant Minister, issued with the consent of the Minister. (4) The Public Offices Fees Act 1879 does not apply to any fees charged under this Act. Pt.1 S.10 PART 2 Commission For Public Service Appointments Chapter 1 The Commission 11. (1) There is established with effect from the establishment day a body to be known in the Irish language as An Coimisiún um Cheapacháin Seirbhíse Poiblí and in the English language as the Commission for Public Service Appointments, in this Act referred to as the Commission. (2) The Commission is a body corporate with perpetual succession and a seal and with power to sue and be sued in its corporate name. Establishment of Commission. 12. The Commission consists of (a) the Chairman of Dáil Éireann (An Ceann Comhairle), Number of commissioners. (b) the Secretary General to the Government, (c) the Secretary General, Public Service Management and Development, Department of Finance, (d) the chairperson of the Standards in Public Office Commission, and (e) the Ombudsman, who in this Act are referred to as commissioners. 13. (1) The functions of the Commission are as follows: (a) to establish standards of probity, merit, equity and fairness, and other principles as they consider appropriate, to be followed, in the public interest, in the recruitment and selection of persons for positions in the Civil Service and other public service bodies; (b) to publish as codes of practice (i) standards referred to in paragraph (a) in accordance with section 23; (ii) standards on the selection procedures for promotion under Part 6; (iii) procedures to which section 23(3) relates; Functions of Commission.
16 Pt.2 S.13 [No. 33.] Public Service Management [2004.] and any such code may include all or any of the matters referred to in subparagraphs (i), (ii) and (iii) and may, from time to time, be amended or replaced; (c) to meet on a regular basis, agree and establish procedures which it deems appropriate and which permit it to decide and carry out its functions effectively, including systems to monitor, audit and evaluate the recruitment and selection process; (d) to grant licences under section 43, to amend such licences under section 51 and, where the Commission considers it appropriate in the circumstances, to revoke such licences under section 52; (e) to issue instructions under section 48; (f) to issue advices under section 49; (g) to establish and set down appropriate appeal procedures to allow it to consider and decide issues in relation to licences, codes of practice and related matters put forward by the Public Appointments Service and other licence holders and to make those procedures available to the Public Appointments Service and other licence holders; (h) to report to the Oireachtas annually in accordance with section 19; (i) to report to Government at any time as the Commission see fit; (j) to provide such information to the Minister or other relevant Minister as that Minister may request from time to time on the operation of the recruitment and selection process; (k) to perform any additional functions assigned to it under subsection (3); (l) otherwise, to carry out its powers and duties under this Act. (2) (a) Subject to this Act, the Commission is independent in the exercise of its functions. (b) In exercising its functions under this Act, the Commission shall be guided by the principles of good recruitment practice. (3) The Minister may by order (a) confer on the Commission such additional functions relating to either or both (i) the recruitment and selection process, and (ii) the selection and promotion procedures, that are connected with the functions conferred on the Commission by subsection (1) or an order made under this subsection, as the Minister considers appropriate,
17 [2004.] Public Service Management [No. 33.] (b) make such provision as he or she considers necessary or expedient in relation to matters ancillary to or arising out of the conferral on the Commission of functions so conferred. (4) The Minister may by order amend or revoke an order under this section, including an order under this subsection. (5) Every order made by the Minister under this section shall be laid before each House of the Oireachtas as soon as may be after it is made and, if a resolution annulling the order is passed by either such House within the next 21 days on which the House has sat after the order is laid before it, the order shall be annulled accordingly, but without prejudice to the validity of anything previously done under it. Pt.2 S (1) Where an office holder or a listed recruitment agency believes that any person has, deliberately or recklessly, interfered improperly with the recruitment process, or has attempted to so interfere, the office holder or recruitment agency shall forthwith inform the Commission and, where the office holder is not the licence holder concerned, the licence holder accordingly. (2) Where the Commission is of the opinion that there may have been interference with the recruitment process, it may investigate or cause to be investigated the matter on its behalf by a person appointed under section 15. Duty to inform Commission of certain matters. 15. (1) The Commission may, in writing, authorise (a) one or more of the commissioners, Investigations on behalf of Commission. (b) one or more than one person who, in the opinion of the Commission, has the qualifications and experience necessary to exercise the functions conferred by this section, or (c) any combination of persons to whom paragraphs (a) and (b) relate, to investigate the exercise of functions under this Act by a licence holder or a recruitment agency on the list of recruitment agencies. (2) The Commission shall provide each person authorised under subsection (1) with a warrant of appointment and such person shall when exercising a power under this section produce the warrant to any person affected, if requested to produce it by that person. (3) A person authorised under subsection (1) may, at all reasonable times on production of the person s authorisation, enter premises at which the office holder or listed recruitment agency carries on business. (4) A person authorised under subsection (1) who has entered premises in accordance with subsection (3) may exercise all or any of the following powers: (a) inspect the premises; (b) request any person on the premises who apparently has control of, or access to, records relating to the exercise of
18 Pt.2 S.15 [No. 33.] Public Service Management [2004.] functions under this Act (including any record required to be held by virtue of any term, condition, direction or requirement of the Commission) to produce the records for inspection; (c) inspect any records produced in accordance with the request, or found on the premises in the course of inspecting the premises; (d) take copies of those records or of any part of them; (e) request any person who the authorised person reasonably believes has information relating to those records, or to the business of the office holder or the listed recruitment agency (as the case may be), to answer questions with respect to the records or that business. (5) A person to whom a request is made in accordance with subsection (4) shall (a) comply with the request so far as is possible to do so, and (b) give such other assistance and information to the authorised person with respect to the business of the licence holder as is reasonable in the circumstances. (6) The powers conferred by subsection (4) may also be exercised in relation to any other person who, in the opinion of the Commission, is in possession of information that is materially relevant to the exercise of functions under this Act by an office holder or a listed recruitment agency. (7) The production of a record in compliance with a request made under this section does not prejudice any lien that a person may have over the record. (8) Nothing in this section requires a legal practitioner to produce a record that contains a privileged communication made by or to the practitioner or to divulge any information that relates to the communication. (9) (a) Subject to paragraph (b), information obtained by an authorised person under subsection (1) by virtue of the performance by him or her of any functions under this section shall not be disclosed, by any person except in accordance with law. (b) Paragraph (a) does not apply to the disclosure of information where such disclosure is duly made (i) in the course of, or for the purposes of, an investigation under this Act, (ii) for the purposes of any report or notification under this Act, or (iii) to any of the following: (I) the Commission; (II) the Minister; (III) the Garda Síochána;
19 [2004.] Public Service Management [No. 33.] (IV) the Director of Public Prosecutions. (10) A person commits an offence if such person (a) obstructs a person authorised under subsection (1) in the exercise of a power conferred by this section, (b) without reasonable excuse, fails to comply with a request made under this section, or (c) in purported compliance with such a request, gives information to a person authorised under subsection (1), that the person knows to be false or misleading. (11) A person guilty of an offence under this section is liable on summary conviction to a fine not exceeding \3,000, or to imprisonment for a term not exceeding 2 years, or to both. Pt.2 S Where the Commission is satisfied that there has been a material infringement of the terms and conditions of a recruitment licence, or of any direction given to a licence holder, the Commission shall (a) report that matter to the Government, (b) publish that report or any part of it, as it sees fit, and (c) include information relating to the infringement in its Annual Report. Report to Government. 17. (1) The Commission may carry out such assessment as it considers appropriate into recruitment practices of (a) any public service body, or (b) any class of public service bodies, to which section 5(d) relates, either generally or with regard to specific positions or a class of positions, and may make a report on the matter to the Minister. (2) The Commission may make such recommendations as it considers appropriate in a report under this section, including any recommendation that an order be made under section 6(1) in respect of a specific position or a class of positions. (3) Where (a) a report made to the Minister under this section contains a recommendation that an order be made under section 6(1) in respect of a specific position or a class of positions, and (b) no such order has been made within 2 years of the Minister receiving the report, then the Minister shall lay a report on the matter before each House of the Oireachtas within the next 10 days on which the House concerned has sat after the end of that period of 2 years. Report to Minister.
20 Pt.2 S.17 [No. 33.] Public Service Management [2004.] (4) Subsection (3) shall not apply if, before the expiration of the period of 2 years, the Minister lays a copy of the report before each House of the Oireachtas together with a statement that he or she does not intend to make an order as recommended by the Commission. Statement of strategy of Commission. 18. Within 6 months after the establishment day, the Commission shall prepare and submit to the Minister a statement of strategy for the purposes of paragraph (b) of section 4(1) of the Public Service Management Act 1997 and, for that purpose, subparagraph (i) of that paragraph shall be read as if it referred to a period ending within 6 months of the establishment of the Commission. Annual report of Commission. 19. (1) In each year after the establishment day for the Commission, it shall prepare a report in relation to its activities under this Act in the preceding year and cause copies of the report to be laid before each House of the Oireachtas. (2) Notwithstanding subsection (1), if, but for this subsection, the first report under that subsection would relate to a period of less than 6 months, the report shall relate to that period and to the year immediately following that period and shall be prepared as soon as may be after the end of that year. Seal of Commission, etc. 20. (1) The Commission shall, as soon as may be after establishment day, provide itself with a seal. (2) The seal shall be authenticated by the signatures of (a) a commissioner, and (b) either (i) another commissioner, or (ii) the Director or, where authorised by the Commission to authenticate the seal, another member of the staff of the Commission. (3) Judicial notice shall be taken of the seal of the Commission and every document purporting to be an instrument made by and to be sealed with the seal of the Commission (purporting to be authenticated in accordance with this section) shall be received in evidence and be deemed to be such instrument without proof unless the contrary is shown. (4) When the Commission has provided itself with a seal, then thereafter each of the following shall only be made, published or otherwise issued under the seal of the Commission: (a) instructions to licence holders under section 48; (b) a warrant of appointment as an authorised officer under section 15; (c) a report to the Government under section 16; (d) a report to the Minister under section 17; (e) a statement of strategy under section 18;
21 [2004.] Public Service Management [No. 33.] (f) a report of activities of the Commission under section 19; (g) a code of practice published by the Commission under section 23 and any instrument consolidating, revoking or amending any such code. (5) Subject to subsection (4), any contract or instrument which, if entered into or executed by a person not being a body corporate, would not require to be made under seal may be entered into or executed on behalf of the Commission by any person generally or specially authorised by the Commission for that purpose. Pt.2 S (1) Each commissioner shall, on his or her appointment as such, make a declaration in writing of his or her interests to the Minister, in such form as the Minister may specify. (2) Each commissioner shall, throughout the tenure of his or her appointment, amend and update his or her declarations of interests as required by the Minister by reference to any change in the interest held by the commissioner. Declaration of interests by commissioners. 22. (1) Where a commissioner has a pecuniary interest or other beneficial interest in, or material to, any matter which falls to be considered by the Commission, he or she shall (a) disclose to the Commission the nature of his or her interest in advance of any consideration of the matter, (b) neither influence nor seek to influence a decision in relation to the matter, (c) take no part in any consideration of the matter, and (d) withdraw from any meeting for so long as the matter is being discussed or considered and not vote or otherwise act in relation to the matter. (2) For the purpose of this section, but without prejudice to the generality of subsection (1), a commissioner shall be regarded as having a beneficial interest if (a) he or she or any member of his or her household, or any nominee of his or her household, is a member of a company or any other body which has a beneficial interest in, or material to, a matter referred to in that subsection, (b) he or she or any member of his or her household is in partnership with or is in the employment of a person who has a beneficial interest in, or material to, such a matter, (c) he or she or any member of his or her household is a party to any arrangement or agreement (whether or not enforceable) concerning land to which such a matter relates, or (d) any member of his or her household has a beneficial interest in, or material to, such a matter. (3) For the purposes of this section a commissioner shall not be regarded as having a beneficial interest in, or material to, any matter by reason only of an interest of his or hers or of any company or of Disclosure of interests by commissioners.
22 Pt.2 S.22 [No. 33.] Public Service Management [2004.] any other body or person mentioned in subsection (2) which is so remote or insignificant that it cannot reasonably be regarded as likely to influence a person in considering, discussing or in voting on, any question with respect to the matter, or in performing any function in relation to that matter. (4) Where a question arises as to whether or not a course of conduct, if pursued by a commissioner, would be a failure by him or her to comply with the requirements of subsection (1), the question shall be determined by the Commission and for that purpose the commissioner concerned (a) shall disclose the proposed course of conduct to the Commission, (b) shall neither influence nor seek to influence a decision in relation to the matter, (c) shall take no part in any consideration of the matter, and (d) shall not vote or otherwise act in relation to the matter. (5) Where a disclosure is made to the Commission under subsection (1) or (4), particulars of the disclosure and of any determination under subsection (4) shall be recorded in the minutes of the meeting concerned. Chapter 2 Codes of practice, listed recruitment agencies, etc. Codes of practice. 23. (1) The Commission shall prepare such codes of practice as it considers necessary or appropriate for the purpose of carrying out its functions under section 13 and shall cause such codes of practice to be made publicly available. (2) Codes of practice to be published by the Commission and to which subparagraphs (i) and (ii) of section 13(1)(b) relate shall set out (a) the principles to be put in place, in respect of recruitment and selection procedures and of selecting persons for promotion, in relation to (i) the probity, equity and fairness of the process concerned, (ii) the need to ensure that candidates are selected on the basis of merit, (iii) the protection of the public interest, (iv) the implementation of best practice and good governance, (v) the general procedures (including review procedures) to be adopted in respect of grievances and complaints brought forward by candidates, and (vi) such other matters the Commission deems to be appropriate,
23 [2004.] Public Service Management [No. 33.] and (b) any requirements or other matters to which section 24(4) relates. (3) Codes of practice to be published by the Commission and to which subparagraph (iii) of section 13(1)(b) relates shall establish and set down (a) procedures, including appeal procedures, for dealing with any alleged failure, by any person applying for a position within the Civil Service or other public service body and to which this Act or the Local Authorities (Officers and Employees) Act 1926 applies, to comply with any provision of those Acts or any code of practice to which subparagraph (i) or (ii) of section 13(1)(b) relates, (b) where a failure to so comply is proved, the consequences of such failure, including disqualification, where appropriate. (4) (a) The Commission may consolidate, revoke or amend any code of practice as it sees fit, including Pt.2 S.23 (i) any regulations under section 16 or rules under section 30 of the Civil Service Commissioners Act 1956, and (ii) any regulations under section 8 of the Local Authorities (Officers and Employees) Act 1926, which are deemed to be codes of practice by virtue of section 62. (b) The amendment of a code of practice shall not take effect until notice of the amendment is published by the Commission. (c) The revocation of a code of practice shall not take effect until a replacement code of practice is published by the Commission in respect of the matters concerned. (5) (a) Recruitment licences shall not be granted by the Commission, either generally or in respect of any particular post or class of posts, unless there has been duly published a code of practice in respect of the recruitment process to the post or posts to which the licence would relate. (b) Paragraph (a) does not apply in respect of a licence granted to the Public Appointments Service. 24. (1) Without prejudice to subsection (2), every code of practice to which this section relates shall include requirements relating to (a) knowledge and ability to enter on the discharge of the duties of the post concerned, (b) suitability on the grounds of character, Codes of practice and requirements for appointment, etc.
24 Pt.2 S.24 [No. 33.] Public Service Management [2004.] (c) suitability in all other relevant respects for appointment to the post concerned. (2) In respect of (a) one or more local authorities, the Minister for the Environment, Heritage and Local Government, (b) one or more health boards, the Minister for Health and Children, (c) one or more vocational education committees, the Minister for Education and Science, or (d) one or more public service bodies to which paragraph (a), (b) or (c) do not relate, the Minister, may, from time to time, specify requirements he or she considers necessary for applicants to comply with in respect of any particular post or class of posts specified by that Minister. (3) Without prejudice to the generality of subsection (2), specified requirements in respect of the post concerned may include (a) the minimum amount of practical experience, or type or types of practical experience, required of candidates for the post concerned, (b) the academic or professional qualifications required to be possessed by candidates, (c) subject to the Employment Equality Act 1998, the health and age of candidates. (4) Where (a) requirements have been specified under subsection (2) in respect of a post or class of posts, and (b) the Commission has obtained the written consent of the Minister concerned in respect of the recruitment process for such post or for some or all of such class of posts, then the Commission shall, in respect of the post or class of posts to which the written consent relates, do either or both of the following, as it considers appropriate, to take account of those requirements: (i) prepare one or more codes of practice; (ii) amend one or more existing codes of practice. (5) (a) Where a Minister of the Government referred to in subsection (2) specifies, or has specified, requirements for the purposes of that subsection, then such Minister may also specify optional matters to be provided for in respect of the post or class of posts concerned. (b) Where paragraph (a) applies, then subsection (4) shall also apply to such optional matters as if it were referred to in that subsection. (6) (a) Where a code of practice relates to the recruitment process for an unestablished position within the Civil Service
25 [2004.] Public Service Management [No. 33.] it may provide that a person appointed to such position may, in circumstances specified in the code, be subsequently appointed to a specified established position within the Civil Service. (b) This subsection shall cease to have effect on such day as the Minister by order appoints. (7) In preparing or amending a code of practice to which this section relates, the Commission (a) shall consult with the Chief Executive of the Service in a case to which paragraph (a), (b) or (c) of subsection (2) relates, and (b) may seek the assistance of the Public Appointments Service or any other licence holder. (8) If in respect of a code of practice a question arises as to whether a candidate is or is not qualified for appointment to a post to which that code relates, it shall be decided upon by the licence holder responsible for the competition concerned. (9) Only candidates who have successfully completed the recruitment or promotion process under this Act, including compliance with the code of practice concerned, shall be eligible for appointment. (10) Subject to subsection (11), a person shall be selected for appointment to a post in the order of merit as determined by the recruitment process. (11) A candidate shall not be appointed to a post unless (a) he or she agrees to undertake the duties attached to the post concerned and to accept the conditions under which those duties are, or may be required to be, performed, and (b) he or she is fully competent and available to undertake, and fully capable of undertaking, the duties attached to that position, having regard to the conditions under which those duties are, or may be required to be, performed. (12) Nothing in this section shall be read as affecting the application of the Employment Equality Act 1998 in circumstances where that Act applies. Pt.2 S (1) At least once every year the Commission shall cause to be published and made publicly available in the State a notice requesting applications from recruitment agencies to be included in a list for the purposes of this section (in this Act referred to as the listed recruitment agencies ). (2) (a) The Commission shall prepare, publish and make publicly available in the State the conditions under which recruitment agencies are to be considered for inclusion in a list of recruitment agencies for the purposes of this Act. (b) The Commission may, from time to time, amend the conditions. (c) Where the Commission amends the conditions, it shall Listed recruitment agencies.
26 Pt.2 S.25 [No. 33.] Public Service Management [2004.] (i) cause a copy to be sent to all recruitment agencies standing specified in the list of recruitment agencies and to every holder of a recruitment licence, and (ii) cause it to be published by making it publicly available within the State. (d) Without prejudice to the generality of paragraph (a), the conditions the Commission sets shall include (i) that the recruitment agency possesses, at the date of its assessment by the Commission, a tax clearance certificate as referred to in section 26, (ii) that the candidate recruitment agency complies with any licensing or other requirements necessary to act as an employment or recruitment agency within the State, and (iii) such other conditions that the Commission considers appropriate to specify. (3) A recruitment agency seeking to be included on the list shall only be included if it appears to the Commission upon assessment that the agency satisfies the conditions prepared, published and made publicly available by the Commission under subsection (2). (4) Where for the purposes of subsection (3) the Commission is satisfied, it shall (a) include that agency on the list, and (b) publish the list and make it publicly available in the State or cause it to be so published and made available. (5) (a) Subject to paragraph (b) and to any terms and conditions in the recruitment licence concerned, a licence holder may seek the assistance of a listed recruitment agency in respect of some of the tasks connected with the selection of persons by virtue of that licence. (b) Notwithstanding paragraph (a), the licence holder concerned shall have sole responsibility for the final selection of candidates for appointment or for placing candidates on a panel for appointment. (c) It is the duty of a licence holder to ensure that the terms and conditions of the recruitment licence are complied with by any listed recruitment agency he or she seeks the assistance of in respect of the task of selection, and nothing in this section shall be read so as to relieve the licence holder of his or her obligations under this Act. (6) (a) A listed recruitment agency shall remain on the list (i) until the operative date in a request to the Commission from the recruitment agency for it to cease to be included in the list or the date of receipt by the Commission of such a request, whichever is the later, or (ii) subject to subsection (8), where the Commission forms the opinion that the recruitment agency fails