Source: https://www.mkblawfirm.com/blog/2018/04/driver-qualification-file-and-driver-investigation-history-file/
Timestamp: 2020-05-29 16:52:15
Document Index: 550864708

Matched Legal Cases: ['§391', '§391', '§391', '§391', '§391', '§391']

The Federal Motor Carrier Safety Regulations require motor carriers to maintain various records regarding each driver it employs. The most common request in litigation concerns the truck driver’s driver qualification file and personnel file. Often times, disagreements occur over which documents are contained in motor carrier files as motor carriers can maintain more than one file regarding the driver. Below are the specific requirements which the Federal Motor Carrier Safety Regulations impose upon motor carriers:
(a) Each motor carrier shall maintain a driver qualification file for each driver it employs. A driver’s qualification file may be combined with his/her personnel file
(1) The driver’s application for employment completed in accordance with §391.21;
(3) The certificate of driver’s road test issued to the driver pursuant to §§391.31(e), or a copy of the license or certificate which the motor carrier accepted as equivalent to the driver’s road test pursuant to §391.33;
(5) A note relating to the annual review of a driver’s driving record as required by §391.25(c)(2);
A motor carrier is required to retain driver qualification files on drivers throughout the driver’s employment and for an additional three years after the employment ends. However, the Regulations do contain certain exceptions to the length of retention for some of these documents.
(1) A copy of the driver’s written authorization for the motor carrier to seek information about a driver’s alcohol and controlled substances history as required under §391.23(d).
(2) A copy of the response(s) received for investigations required by paragraphs (d) and (e) of §391.23 from each previous employer, or documentation of good faith efforts to contact them. The record must include the previous employer’s name and address, the date the previous employer was contacted, and the information received about the driver from the previous employer. Failures to contact a previous employer, or of them to provide the required safety performance history information, must be documented.