Source: http://byron.infocouncil.biz/Open/2018/02/OC_01022018_ATT_758.HTM
Timestamp: 2020-08-04 17:41:47
Document Index: 697295108

Matched Legal Cases: ['ART 1', 'ART 2', 'ART 3', 'art 3', 'art 1', 'art 2', 'art 3', 'ART 1', 'art 1', 'art 1', 'ART 2', 'art 1', 'ART 3', 'art 3']

Attachments of Ordinary Meeting - 1 February 2018
9.3 Resident contribution for sealing Mafeking Road
Attachment 1... Letter dated 4 January from Mr Patrick Morrisey..................................... 4
11.1 Byron Shire Council Submissions and Grants as at 10 January 2018
Attachment 1... BSC Grants Register at 10 January 2018................................................. 7
13.2 Effective Community Engagement and Participative Decision Making
Attachment 1... Overview of deliberative approach prepared by newDemocracy Foundation (included as SPW presentation 7/12/17)................................................... 9
Attachment 2... A fundamental change to how we do democracy (Literature by newDemocracy Foundation).............................................................................................. 17
13.3 Byron Recreation Grounds Plan of Management - Clarification of Process and Rationale
Attachment 1... E2018 2371 Consultation Report - 2013 to 2017 Development of a draft Plan of Management for Byron Bay Recreation Grounds.................................. 33
Attachment 2... E2017 19327 Byron Bay Recreation Ground Plan of Management PoM Micromex CATI telephone survey Report - Byron Recreation Ground - 23 February 2017 76
13.4 Planning a new era for the Byron Arts and Industrial Estate
Attachment 1... Arts and Industrial Estate audit summary of main findings................... 104
13.8 Joint Organisation of Councils
Attachment 1... Letter from the Office of Local Government - Joint Organisations...... 107
Attachment 2... Joint Organisation Information Pack..................................................... 108
13.9 Draft Local Approvals Policy - further amendments
Attachment 1... DRAFT Local Approvals Policy - Activities under Section 68 of the Local Government Act.................................................................................... 117
13.10 Expression of Interest - Assessment of Affordable Housing Proposal on Council and/or Crown held land
Attachment 1... Expression of Interest for Affordable Housing Submissions Assessment Rerpot Council and /or Crown Land ................................................................. 138
Attachment 2... Flood Assessment - Lot 4 DP 841846................................................... 148
13.11 PLANNING - 10.2017.399.1 Use of Cavanbah Centre for Primitive Camping grounds and markets at 249 Ewingsdale Road Byron Bay
Attachment 1... 10.2017.399.1 Plans ............................................................................. 151
Attachment 2... Conditions of consent 10.2017.399.1 ................................................... 153
13.12 Compliance Priorities Program - 2018
Attachment 1... 2018 Compliance Priorities Program .................................................... 159
13.13 Tourism Management Plan 2008-2018 Acquittal
Attachment 1... Tourism Management Plan Acquittal Report........................................ 160
13.17 CZMP for the Brunswick Estuary (Issue 5, June 2017) and Ministerial certification
Attachment 1... CZMP for the Brunswick Estuary Issue 5, June 2017.......................... 179
Attachment 2... BSC response to comments CZMP Brunswick Estuary Issue 5.......... 277
Attachment 3... Advice from NSW Government Office of Environment & Heritage and NSW Coastal Panel - Certification of Brunswick River Estuary CZMP Issue 5, June 2017............................................................................................................... 293
Attachment 4... Dept. of Industry Crown Lands & Water - comments on the CZMP for the Brunswick Estuary Issue 5, June 2017................................................. 296
Attachment 5... NPWS - comments on the CZMP for the Brunswick Estuary Issue 5, June 2017............................................................................................................... 311
Attachment 6... NSW Crown Holiday Parks Trust - comments on the CZMP for the Brunswick Estuary Issue 5, June 2017................................................................... 314
Attachment 7... Department of Primary Industries – comments on the CZMP for the Brunswick Estuary Issue 5, June 2017................................................................... 315
13.18 Review of Bitumen Sealing Practises & Pothole Filling Works
Attachment 1... Byron Shire Council - Bitumen Sealing Practices Final Report 18-08-2017 by Morrison Low......................................................................................... 317
Attachment 2... Action Plan for Implementation of Recommendations from “Review of Bitumen Sealing Practices and Pothole Filling works"......................................... 364
13.19 North Ocean Shores Sports Field Renaming
Attachment 1... 24.2014.14.1 Shara Bvd Sports Field - Bob Bellear Sports Field Collated Submissions........................................................................................... 370
13.21 Minutes of Coastal Estuary Catchment Panel Meeting 30 November 2017
Attachment 1... Minutes 30/11/2017 Coastal Estuary Catchment Panel........................ 374
14.1 Report of the Arakwal Memorandum of Understanding Advisory Committee Meeting held on 21 November 2017
Attachment 1... Minutes 21/11/2017 Extraordinary Arakwal Memorandum of Understanding Advisory Committee Meeting................................................................ 379
14.2 Report of the Water, Waste and Sewer Advisory Committee Meeting held on 21 December 2017
Attachment 1... Minutes 21/12/2017 Water, Waste and Sewer Advisory Committee Extraordinary............................................................................................................... 383
Submissions and Grants 11.1 - Attachment 1
Staff Reports - General Manager 13.2 - Attachment 1
Staff Reports - General Manager 13.2 - Attachment 2
Staff Reports - General Manager 13.3 - Attachment 1
Staff Reports - General Manager 13.3 - Attachment 2
Staff Reports - General Manager 13.4 - Attachment 1
Staff Reports - Corporate and Community Services 13.8 - Attachment 1
Staff Reports - Corporate and Community Services 13.8 - Attachment 2
DRAFT POLICY 13/001
FOR ACTIVITIES UNDER SECTION 68
E2017/105029E2013/12131
Sustainable Environment & Economy Corporate Management
To be reviewed within 12 months of next Local Government Election
July 2017December 2012
January 2021October 2016
DM1006408
Adopted Ordinary meeting Res 10-462
E2012/12765
Reported to Council Res 12-939 - Draft Policy on Exhibition Advert E2012/27625
E2013/12131
After close of exhibition, no submissions received. Forwarded to Director General for concurrence in accordance with Res 12-939 Point 3.
Director General’s Approval S2014/4363 Section 162 Consent
E2016/83973
Reviewed and amended for Council report to Ordinary Meeting of 4 August 2017.
Section 68 Local Government Act 1993
Local Government Act, 1993 - particularly Chapter 7
Local Government (Water Services) Regulations 1999
The Environmental Planning and Assessment Act, 1979
The Environmental Planning and Assessment Regulation 2000
Byron Shire Council Local Environmental Plan.
Byron Shire Council Policies (various, as adopted by Council)
Note: - These exemptions have been granted consent (Consent No.93) by the Chief Executive of the Division of Local Government Department of Premier and Cabinet on the 12 August 2010
24/4/2013 #S2013/5808 Department Premier & Cabinet Division of Local Government Consent No. 97
22/4/2014 #S2014/4363 Department of Planning and Infrastructure Consent Section 162
PRELIMINARY................................................................................................................................ 1
1. TITLE........................................................................................................................................ 1
2. STATUS AND PURPOSE OF THE POLICY......................................................................... 1
3. GENERAL AIMS OF THE POLICY........................................................................................ 1
4. COMMENCEMENT OF THE POLICY................................................................................... 1
5. AMENDMENT OF THE POLICY............................................................................................ 1
6. REVOCATION OF THE POLICY........................................................................................... 2
7. LAND TO WHICH THE POLICY APPLIES............................................................................ 2
8. APPROVALS TO WHICH THE POLICY APPLIES............................................................... 2
9. DEFINITIONS.......................................................................................................................... 3
10. NOTES IN THE TEXT............................................................................................................. 3
11. RELATED DOCUMENTS....................................................................................................... 3
PART 1 - EXEMPTIONS FROM THE NECESSITY TO OBTAIN APPROVAL TO INSTALL CERTAIN STRUCTURES OR CARRY OUT CERTAIN ACTIVITIES......................................................... 5
12. EXEMPTIONS UNDER THIS LOCAL APPROVALS POLICY............................................. 5
13. EXEMPTED ACTIVITIES........................................................................................................ 5
14. LIMIT OF ACTIVITIES CARRIED OUT BY EXEMPTION..................................................... 5
15. AREAS IN WHICH EXEMPTIONS APPLY............................................................................ 5
TABLE 1 - SCHEDULE OF EXEMPTIONS TO APPROVAL..................................................... 6
SECTION 68 PART A1................................................................................................................... 6
SECTION 68 PART B1................................................................................................................... 6
SECTION 68 PART B2................................................................................................................... 7
SECTION 68 PART B4................................................................................................................... 7
SECTION 68 PART B5................................................................................................................... 7
SECTION 68 PART B6................................................................................................................... 8
SECTION 68 PART C1................................................................................................................... 9
SECTION 68 PART C3................................................................................................................... 9
SECTION 68 PART C4................................................................................................................. 10
SECTION 68 PART C5................................................................................................................. 10
SECTION 68 PART C6................................................................................................................. 11
SECTION 68 PART D4................................................................................................................. 12
SECTION 68 PART E2................................................................................................................. 12
SECTION 68 PART E2................................................................................................................. 13
SECTION 68 PART F4................................................................................................................. 13
SECTION 68 PART F5................................................................................................................. 13
SECTION 68 PART F7................................................................................................................. 14
PART 2 - CRITERIA COUNCIL MUST CONSIDER WHEN DETERMINING APPLICATIONS 15
16. GENERAL MATTERS FOR CONSIDERATION................................................................. 15
17. COUNCIL’S DEVELOPMENT CONTROL PLANS AND POLICIES.................................. 15
PART 3 - OTHER MATTERS RELATING TO APPROVALS.................................................. 15
18. APPLICATION OF THE POLICY.......................................................................................... 15
Policy No. 13/001
This Policy (“The Policy”) is called the “Byron Shire Council - Local Approvals Policy”.
2. STATUS AND PURPOSE OF THE POLICY
The Policy is a Local Approvals Policy prepared and adopted under Chapter 7, Part 3 of the Local Government Act, 1993 (“the Act”).
The purpose of the Policy is to supplement provisions of the Act and the Local Government (Approvals) Regulation by:
Part 1: Specifying the circumstances in which a person is not required to obtain a particular approval from the Council;
Part 2: Specifying the criteria which the Council must consider when determining whether or not to grant approval to a particular activity;
Part 3: Specifying other matters relating to approvals not dealt with by the Act or Regulations.
3. GENERAL AIMS OF THE POLICY
3.1. To provide an integrated framework for dealing with applications for approval with clear guidelines.
3.2. To apply common and consistent requirements and procedures for the relevant types of approvals.
3.3. To ensure consistency and fairness in the manner in which the Council deals with applications for approval.
3.4. To make the Council’s policies and requirements for approvals readily accessible and understandable to the community.
3.5. To assist the Council in the carrying out of its responsibilities under Chapter 8 of the Act.
4. COMMENCEMENT OF THE POLICY
The Policy was reported to Council on 6 December 2012 Res 12-939 to be advised and commences on 14 April 2014 to be advised.
5. AMENDMENT OF THE POLICY
The Policy incorporates the amendments listed in the Note to this Clause.
Amendment Date Nature of Amendment Date Notified in
No. Commenced Local Paper
1 14/4/2014 Section 68 Part D 4 on page 11, 14/4/2014 8/1/2013 to
the columns ‘Exemption Circumstances/ 19/2/2013
Requirements’ and Advisory Note.
6. REVOCATION OF THE POLICY
The Policy will be automatically revoked at the expiration of 12 months after the declaration of the poll for the next general election, unless the Council revokes it sooner.
Note: Automatic revocation of the Policy is provided for by Section 165(4) of the Act.
7. LAND TO WHICH THE POLICY APPLIES
The Policy applies to all land within The Byron Shire Council Local Government area.
8. APPROVALS TO WHICH THE POLICY APPLIES
The Policy applies to the regulatory function of the Council to grant approvals under Section 68 of the Local Government Act, as reproduced in the table that follows. Under Section 68, approval by Council is required for the following activities:
Part A: Buildings, temporary structures or moveable dwellings
1. Install a manufactured home, moveable dwelling or associated structure on land
Part D: Community Land
1. Engage in a trade or business
2. Direct or procure a theatrical, musical or other entertainment for the public
3. Construct a temporary enclosure for the purpose of entertainment
4. For fee or reward, play a musical instrument or sing
5. Set up, operate or use a loudspeaker or sound amplifying device
6. Deliver a public address or hold a religious service or public meeting
Part B: Water Supply, sewerage and stormwater drainage work
1. Carry out water supply work
2. Draw water from a Council water supply or a standpipe or sell water so drawn
3. Install, alter, disconnect or remove a meter connected to a service pipe
4. Carry out sewerage work
5. Carry out stormwater drainage work
6. Connect a private drain or sewer with a public drain or sewer under the control of a Council or with a drain or sewer, which connects which such a public drain, or sewer
Part E: Public roads
1. Swing or hoist goods across or over any part of a public road by means of a lift, hoist or tackle projecting over the footway
2. Expose or allow to be exposed (whether for sale or otherwise) any article in or on or so as to overhang any part of the road or outside a shop window or doorway abutting the road, or hang an article beneath an awning over the road
Part C: Management of waste
3. For fee or reward, transport waste over or under a public place
4. Place waste in a public place
5. Place a waste storage container in a public place
6. Dispose of waste into a sewer of the Council
7. Install, construct or alter a waste treatment device or a human waste storage facility or a drain connected to any such device or facility
8. Operate a system of sewage management (within the meaning of section 68A)
Part F: Other Activities
1. Operate a public car park
2. Operate a caravan park or camping ground
3. Operate a manufactured home estate
4. Install a domestic oil or solid fuel heating appliance, other than a portable appliance
5. Install or operate amusement devices (within the meaning of the Construction Safety Act 1912)
7. Use a standing vehicle or any article for the purpose of selling any article in a public place
9. (Repealed)
10. Carry out an activity prescribed by the regulations or an activity of a class or description prescribed by the regulations
9.1 Words or expressions used in the policy have the following meaning:
· Acceptable public liability insurance means a current policy acceptable to Council and having the minimum cover as set by Council and varied from time to time.
· Commercial premises means a building or place used as an office or for other business or commercial purposes, but does not include a building or place elsewhere specifically defined in Council’s planning Instruments.
· Install means to place in position for service or use.
· Refreshment room means a building or place, such as, a restaurant, café, tea room, eating house or the like, the purpose of which is to provide food for consumption on the premises.
· Shop means a building or place used for the purpose of selling, exposing or offering for sale by retail or hire, goods, merchandise or material, but does not include a building or place elsewhere specifically defined in Council’s Planning Instruments or a building or place used for a purpose elsewhere specifically defined.
· Take-away food outlet means a shop for the sale of prepared food to the public.
· Temporary structure includes a tent, marquee, stage and street stall.
· Waste storage container in this policy relates to mini-skips and the like up to 4 m3 in size.
9.2 Expressions used in the Policy not specifically defined above and which are defined in the dictionary at the end of the Act (the “Act Dictionary”) have the meaning set out in the Act Dictionary.
10. NOTES IN THE TEXT
Notes in the text are explanatory notes, and do not form part of the Policy. They are provided to assist understanding.
The following documents are related, either directly or indirectly, to the Policy:
· Local Government Act, 1993 - particularly Chapter 7
· Local Government (General) Regulation 2005
· Local Government (Water Services) Regulations 1999
· The Environmental Planning and Assessment Act, 1979
· The Environmental Planning and Assessment Regulation 2000
· Planning for Bushfire Protection 2006
· Building Code of Australia
· Byron Shire Council Local Environmental Plan.
· Byron Shire Council Policies (various, as adopted by Council)
Note: Section 163 of the Act requires that the Policy is void to the extent that it is inconsistent with the Act or the regulations.
Section 164 of the Act requires that the policy cannot impose a more onerous criterion than does the Act or regulations in relation to a specified aspect of an activity.
PART 1 - EXEMPTIONS FROM THE NECESSITY TO OBTAIN APPROVAL TO INSTALL CERTAIN STRUCTURES OR CARRY OUT CERTAIN ACTIVITIES
12. EXEMPTIONS UNDER THIS LOCAL APPROVALS POLICY
12.1. A person is exempt from the necessity to obtain a particular approval of the Council under the Local Government Act in the circumstances specified in this Part and set out in Table 1.
12.2. It is a condition of any exemption provided in Column 1 of the Exemptions Table that the carrying out of an activity for which an exemption is provided must observe and comply with:
a) the relevant exemption circumstances or requirements listed in the Exemptions Table; and
b) the relevant performance standards prescribed in the Local Government Act 1993, the Regulations and the Building Code of Australia (“BCA.”).
12.3. This Part does not exempt a person from the need to obtain approval to carry out an activity as described in Section 68 of the Local Government Act, 1993 (as reproduced on page 3) unless that activity is listed in Table 1 or the activity is one that the Council is taken to have granted by virtue of the issue of Development Consent under the Environmental Planning and Assessment Act.
13. EXEMPTED ACTIVITIES
13.1. Even though an activity may be exempted by this policy from the need to obtain approval under the Local Government Act, it may still require development consent under the Environmental Planning and Assessment Act. Some activities under the Environmental Planning and Assessment Act are also exempt and these are detailed in “DCP16 – ISEPP – Exempt & Complying Development Codes – 2008 Exempt and Complying Development”.
13.2. Exempted activities must comply with the Local Government Act and Regulations, the Building Code of Australia (where relevant), and any Council Plans and Policies. In relation to exempted activities a person must give due consideration to the following:
a) The amenity of adjoining or neighbouring property
b) The provision of adequate drainage
c) Any potential fire risk
d) Structural stability
e) External finishes
f) Avoid creating a harbourage for vermin
g) Avoid creating an obstruction or risk to public safety
h) Not create a nuisance
14. LIMIT OF ACTIVITIES CARRIED OUT BY EXEMPTION
If subsequent activities involve an increase over and above the stated exemption conditions then approval will be required for the further activity.
15. AREAS IN WHICH EXEMPTIONS APPLY
Options listed in the following Table under Part 1 apply to all land within the jurisdiction of the Byron Shire Council Local Government area.
TABLE 1 - SCHEDULE OF EXEMPTIONS TO APPROVAL
(Note: To be read in conjunction with the preceding Clauses 12 to 15 of Part 1)
SECTION 158(3) - Local Government Act, 1993
SECTION 68 PART A1
Install a manufactured home, moveable dwelling or associated structure on land
Exemption Circumstances / Requirements
Install a manufactured home, moveable dwelling or associated structure on land.
(Item A1 of Table to Section 68)
i) The installation of a relocatable home or associated structure is on a dwelling site within a caravan park as long as it is designed, constructed and installed in accordance with the relevant requirements of Division 4 of the Regulation.
ii) A caravan, tent or annexe is installed on a dwelling site within a caravan park in accordance with the requirements of Division 5 of the Regulation.
iii) A campervan is installed on a dwelling site within a caravan park or camp site within a camping ground.
iv) The installation of not more than 2 caravans, campervans or tents on any land not occupied for more than 2 days at a time and not more than 60 days (in total) in any single 12 month period.
v) The installation of not more than 1 caravan or campervan on land occupied by the owner in connection with the owner’s dwelling-house if it is used for habitation only by the owner or the owner’s household and is maintained in a safe and healthy condition.
vi) The installation of a caravan or campervan on pastoral or agricultural land occupied seasonally by persons employed in pastoral or agricultural operations on the land.
vii) The installation of a caravan, campervan or tent on Crown Reserves or on land that is reserved or dedicated under the Forestry Act, 1916.
Exemptions are permitted by the Local Government (Manufactured Home Estates, Caravan Parks, Camping Grounds and Moveable Dwellings) Regulation 2005.
Section 68 of the Local Government Act 1993 prohibits a person from installing a moveable dwelling or associated structure on land without prior approval of Council, except in so far as the Regulations (and any other instruments) allow the moveable dwelling or associated structure to be installed without that approval.
SECTION 68 PART B1
Carry Out Water Supply Work
Carry out water supply work.
(Item B1 of Table to Section 68)
i) Any water supply work undertaken by Council or an agent of Council at the specific request of Council
ii) Minor extension or alteration of existing residential or rural water supply service, that does not include additional fixtures and is not associated with a Home Business, Home Occupation or Home Industry. The works are isolated from any public water supply and fire services, comprising such works as relocation of taps, installation of water storage tanks not requiring the consent of Council, residential garden irrigation works and rural irrigation works utilising a private water supply.
iii) The repair or replacement of damaged / leaking plumbing in an emergency.
iv) Water supply work is to comply with the Deem to Satisfy Provisions of the Plumbing Code of Australia and Council requirements.
v) Any drinking water supply to meet Australian National Health and Medical Research Council’s Guidelines for Drinking Water.
ii) Minor extension of existing residential or rural water supply service, that is isolated from any public water supply and fire services, comprising such works as relocation of taps, installation of water storage tanks not requiring the consent of Council, residential garden irrigation works and rural irrigation works utilising a private water supply.
iv) Water supply work is to comply with the Plumbing and Drainage Code of Practice.
Any water supply drawn from a river, creek, bore or the like may require separate approval from the Department of Natural Resources prior to the carrying out of water supply works.
Water drawn from a river, creek, bore or other natural waters are unlikely to comply with the safe drinking water standards set down by the Australian National Health and Medical Research Council’s Guidelines for Drinking Water, unless appropriate treatment and management processes are in place.
A Certificate of Commencement of plumbing works and Certificate of Completion of plumbing works are required.
SECTION 68 PART B2
Draw water from a council water supply or a standpipe or sell water so drawn
Draw water from a Council water supply or a standpipe
(Item B2 of Table to Section 68)
An employee of Council acting in the course of his or her employment may draw water from a water supply system or standpipe without prior approval of the Council
The Local Government (General) Regulation 2005 Division 3 Subdivision 3 provides for this exemption
SECTION 68 PART B4
Carry out sewerage work
(Item B4 of Table to Section 68)
i) Any sewerage work undertaken by Council or an agent of Council at the specific request of Council
ii) Extension or alteration of existing residential sanitary plumbing and drainage system, that is not associated with a Home Business, Home Occupation or Home Industry. The works are not to include additional fixtures, comprising such works as relocation of fixtures within an approved room
iv) Sewerage work is to comply with the Deem to Satisfy Provisions of the Plumbing Code of Australia and Council requirements.
v) The connection of swimming pool water and backwash where connected to the existing yard gully incorporating a 100mm air gap with all plumbing works to comply with AS 3500.2 – National Plumbing and Drainage Code. (Section 10.9 & figure 10.2)
vi) Pool filter cartridge systems that do not require back washing are exempt
A certificate of commencement of plumbing works, Sewer Service Diagram and Certificate of Completion of plumbing works are required.
Exemption is limited to connections to an existing yard gully.
SECTION 68 PART B5
Carry out stormwater drainage work
Carry out stormwater drainage work.
(Item B5 of Table to Section 68)
i) Relates to residential construction for single dwellings and associated structures only.
ii) Relates to the repair or replacement of existing stormwater drainage lines including guttering and downpipes.
iii) New stormwater drainage works servicing a maximum roof area of 300 m2 where:
Drainage lines are to be connected to the street drainage system where the fall permits. Connection to the street drainage is to be via Council approved stormwater connectors.
iv) Absorption trenches shall be a minimum 1 m3 in volume for every 50 m2 of roof area or part there of . Absorption trenches shall be located parallel to the ground contours at least 3 metres from any building or property boundary.
v) Drainage work to comply with AS/NZS 3500.3.2-Stormwater Drainage – 2003, and work must comply with the performance criteria of Council’s Development Control Plan for Stormwater Management. (Note: - Downpipes are to be spaced at no greater than 9 metre centres).
vi) Repair or replacement of existing stormwater drainage lines including guttering and downpipes.
vii) New stormwater drainage works complying with conditions of a development consent and the plans and/or specifications attached to a Construction Certificate (except in relation to a Construction Certificate for Subdivision Works not issued by Byron Shire Council), or Complying Development Certificate, or the activity is in conjunction with exempt development under the provisions of the Environmental Planning and Assessment Act.
viii) Drainage work to comply with AS/NZS 3500.3:2015 Plumbing and drainage Stormwater drainage, the prescriptive measures of Council’s Development Control Plan relating to Stormwater Management, and the requirements of Council’s Guidelines for Stormwater Management.
ix) All care is to be taken to ensure the safety of the public in general, road users, pedestrians and adjoining property. Public liability insurance cover, for a minimum amount as specified by council, is to be obtained and maintained for the duration of the construction of the works. Council is not held responsible for any negligence caused by the undertaking of the works.
Separate approval will be required under Council’s Tree Preservation Order prior to the removal of any trees required as a result of drainage works.
Separate approval may be required prior to the removal, lopping or pruning of any trees required as a result of stormwater drainage works (refer Council’s Development Control Plan for Preservation of Trees and Other Vegetation).
Separate approval will be required under Section 138 of the Roads Act 1993 for works and structures on a public road.
Separate approval will be required under Section 68 of the Local Government Act 1993 for the connection of stormwater drainage to a stormwater channel or pipeline under the control of Council (refer Item B6 of Table to Section 68 and below).
SECTION 68 PART B6
Connect a private drain or sewer with a public drain or sewer under the control of a council or with a drain or sewer which connects with such a public drain or sewer
(Item B6 of Table to Section 68)
i) Relates to stormwater drainage work only that connects to a kerb or channel under the care and control of Council.
ii) Drainage work to comply with AS/NZS 3500.3:2015 Plumbing and drainage Stormwater drainage, the prescriptive measures of Council’s Development Control Plan relating to Stormwater Management, and the requirements of Council’s Guidelines for Stormwater Management.
iii) All care is to be taken to ensure the safety of the public in general, road users, pedestrians and adjoining property. Public liability insurance cover, for a minimum amount as specified by council, is to be obtained and maintained for the duration of the construction of the works. Council is not held responsible for any negligence caused by the undertaking of the works.
SECTION 68 PART C1
For fee or reward, transport waste over or under a public place
Approval to transport waste, for fee or reward, over or under a public place
(Item C1 of Table to Section 68)
The transporting of waste over or under a public place for fee or reward is exempt if;
i) the activity is licensed under the Protection of the Environment Operations Act 1997, or
ii) the waste is being transported through the area of the council and is not being collected or deposited in that area.
The Local Government (General) Regulation 2005 Division 4 Subdivision 8 provides for this exemption
SECTION 68 PART C3
Place a waste storage container in a public place
Place a waste storage container in a public place (e.g. road reserve)
(Item C3 of Table to Section 68)
The waste storage container is associated with a single dwelling on a single residential premises;
i) Only 1 container per property;
ii) The container is to have a maximum capacity of 4m3;
iii) Maximum period of 2 weeks;
iv) Located so as to not interfere with vehicular or pedestrian traffic;
v) Appropriate barricades, guards, lighting between sunset and sunrise, and reflectors shall be provided where necessary to prevent the container being a traffic hazard;
vi) Waste shall be secured to prevent being dislodged by wind and other forces including animals;
vii) Not to be used for the disposal of hazardous or noxious material.
This relates to the use of mini skips and not the normal weekly collection service.
Commercial premises require a separate approval from Council.
Council may require the relocation of a container where it is or is likely to pose a hazard.
Many chemicals and materials such as asbestos cement sheeting pose a threat to public health and safety and separate arrangements are to be made for their disposal.
SECTION 68 PART C4
Dispose of waste into a sewer of the council
Approval to dispose of waste into a Council sewer
(Item C4 of Table to Section 68)
Residential properties are exempt from the requirement to obtain approval for the disposal of waste into a Council sewer provided:
i) the activity is approved, and
ii) any building or work associated or carried out in connection with the activity complies with any applicable standards established by any Regulation in force under the Act or the Environmental Planning and Assessment Act 1979.
The repair or replacement of damaged / leaking plumbing in an emergency.
Permit the installation of NSW Health accredited grey water diversion devices that;
i) do not store or retain wastewater, and only divert wastewaters from the laundry, shower and bathroom fixtures (but not toilet or kitchen fixtures), and,
ii) are carried out in accordance with the Plumbing and Drainage Code of Practise, and,
iii) a sewage management facility is not installed on the premises concerned, and,
iv) achieves the following performance standards:
(a) prevents the spread of disease by microorganisms,
(b) prevents the spread of foul odours,
(c) prevents contamination of water,
(d) prevents degradation of soil and vegetation,
(e) discourages insects and vermin,
(f) ensures that persons do not come into contact with untreated sewage or effluent (whether treated or not) in their ordinary activities on the premises concerned,
(g) minimises any adverse impacts upon amenity of the premises and surrounding lands,
(i) if appropriate, provides for the re-use of resources (including nutrients, organic matter and water). Dispose of the grey water by subsurface means for the reuse of grey water.
The Local Government (General) Regulation 2005 Division 4 Subdivision 3 provides for this exemption
SECTION 68 PART C5
Install, construct or alter a waste treatment device or a human waste storage facility or a drain connected to any such device or facility
(Item C5 of Table to Section 68)
Application to connect drains to an existing onsite sewage management facility, subject to the following conditions:
i) There is no additional load on the existing onsite sewage management system.
ii) A licensed plumber is to be engaged to carry out the work in accordance with approved plans, specifications, conditions of approval, the requirements of the Plumbing Code of Australia and AS/NZS 3500 must be adhered to. The plumber is to obtain a permit from Byron Shire Council and submit a Notice of Commencement of Plumbing works prior to commencing any plumbing or drainage work. If there is more than one plumber carrying out works then separate permits will have to be lodged stating specifically the works that are to be carried out.
iii) The following inspection/s will be required for the SEWAGE WORK (fees are applicable as per Council fees and charges):
(a) Internal drainage
(b) External drainage
(c) A licensee is required to provide to Council and owner of the property after completion of the work and within 48 hours , a Compliance Certificate and Sewer Services Diagram/ Works as Executed drawings.
1. Council will send each plumber proformas of these documents when the Notice of Work permit has been issued by Council to allow the plumber to commence work.
2. Inspections will not take place unless the plumber or the plumber’s representative is on-site. Re-inspection fees will apply to plumbers not on-site for inspections. Fees will be charged for all inspections.
SECTION 68 PART C6
Operate a system of sewage management (within the meaning of section 68a)
Approval to operate a System of Sewage Management
(Item C6 of Table to Section 68)
Systems serving a single allotment of land involving pumping directly into a Byron Shire Council reticulated sewerage system, (such as pump out effluent systems servicing private residences such as those used in New Brighton and Billinudgel) where;
i) Approval has been obtained from Byron Shire Council for the connection to the council sewer, and,
ii) (Any system of sewage management must be operated in a manner that achieves the following performance standards:
(h) if appropriate, provides for the re-use of resources (including nutrients, organic matter and water).
On-site sewage management systems (OSMS) are otherwise required to obtain approval to operate under Subdivision 6 of the Local Government (General) Regulation 2005
SECTION 68 PART D4
For fee or reward, play a musical instrument or sing
Busking or street theatre.
(Item D4 of Table to Section 68)
Approval to undertake busking (as defined in Policy 5.57-Busking) other than busking involving Dangerous and Circle Acts is not required HOWEVER all buskers must apply to Council for a busking permit (see Clause 4.2.1 of Policy 5.57-Busking).
All busking must be in accordance with Policy 5.57-Busking.
Dangerous and Circle Acts (as defined in Policy 5.57-Busking) are not exempted from requiring an approval.
For further details refer to Council’s Busking Policy.
Council and the Police have the power to remove people if they are causing a nuisance to the public (including shop owners).
SECTION 68 PART E2
Expose or allow to be exposed (whether for sale or otherwise) any article in or on or so as to overhang any part of the road or outside a shop window or doorway abutting the road, or hang an article beneath an awning over the road
Placement of Pay-Telephones on footpaths.
(Item E2 of Table to Section 68)
Acceptable public liability insurance in accordance with Council’s policy must be obtained.
Not more than one telephone per premises.
Located outside commercial premises, refreshment rooms, shops or take-away outlets within a defined town or village centres.
Pay telephones shall not be located where security or safety of persons may be at risk.
Display of potted plants
i) Acceptable public liability insurance in accordance with Council’s policy must be obtained;
ii) Plants are to be displayed for decorative purposes and not for sale;
iii) A maximum of two (2) plants per premises;
iv) Plants are not be dangerous to the public;
v) Pots must be at least 450 mm x 450 mm and securely fixed to prevent vandalism and expected wind forces;
vi) Located immediately adjacent to and extending no further than 700mm from the front of the shop or business;
vii) A minimum of 2.5 metres of unobstructed footpath to be maintained between the pots and the kerb;
viii) A minimum of 2 metres of unobstructed width to be maintained in arcades.
ix) Located outside commercial premises, refreshment rooms, shop or take-away outlet within a defined village centre.
Some plants present a problem for the public and are not recommended. These include thorny plants such as roses and some citrus species.
Installation of roll-up under awning blinds
i) Not attached to premises listed as a Heritage Item or located within a Heritage Conservation Area without Development Consent.
ii) The material of the blinds shall comply with the provisions of the BCA with respect to combustibility and smoke hazard indices.
iii) Awnings shall be structurally adequate to support loads.
iv) Blinds shall be parallel to the kerb.
v) Outside edge of the blind is to be minimum 600 mm clear of the kerb line and minimum 2400 mm clear of the footpath.
vi) No advertising shall be displayed on the blind.
vii) The colour of the blind shall complement the colour scheme of the building.
SECTION 68 PART F4.
Install a domestic oil or solid fuel heating appliance
Installation of solid fuel or oil heaters by qualified Contractors only.
(Item F4 of Table to Section 68)
i) Installation by a contractor accredited by Council.
ii) Council is notified in writing of the installation along with the accredited contractor’s details, after the installation.
iii) Installation to be in accordance with the Building Code of Australia, AS 2918 – Domestic solid fuel burning appliances and the Department of Environment and Conservation.
Existing legislation enables Council to take appropriate action to overcome any nuisance, which may arise from the installation of solid fuel heating appliances.
SECTION 68 PART F5.
Install Or Operate Amusement Devices (Within The Meaning Of The Construction Safety Act 1912)
Install or operate a small amusement device/s anywhere within Byron Shire Council LGA.
(item F5 of Table to Section 68)
i) Small amusement device means an amusement device that is designed primarily for the use of children 12 years of age or under and includes such amusement devices as jumping castles (and the like), mini-Ferris wheels, battery operated cars and miniature railways but, in the case of rotating amusement devices, includes only those devices that have a maximum rotation of 14 revolutions per minute.
ii) A small amusement device may be installed or operated without the prior approval of the Council if:
a. the land owner has consented to the installation and operation of the amusement device.
b. the amusement device/s is operated for the period of the event and is removed within 2 days of completion of the event.
c. the ground or other surface on which the device is to be or has been erected does not involve the removal of any vegetation and is sufficiently firm to sustain the device while it is in operation and is not dangerous because of its slope or irregularity or for any other reason, and
d. the device is registered under the Occupational Health and Safety Regulation 2001, and
e. the device:
i. is to be or has been erected, and
it to be or is being operated, ii. in accordance with all conditions (if any) relating to its erection or operation set out in the current certificate of registration issued for the device under that Regulation, and
f. there exists for the device a current log book within the meaning of Chapter 5 of that Regulation, and
g. in the case of a device that is to be or is installed in a building, fire egress is not obstructed, and
h. there is in force a contract of insurance or indemnity for the device that complies with clause 74 of the LG Regs 2005 ($10,000,000 minimum indemnity).
Council has the ability to regulate noise generating activates under the Under Protection of Environmental Operations Act 1997 and the Environmental Planning and Assessment Act 1979.
Any inflatable devices that involve water storage/ swimming areas must consult with Council in relation to approvals/ requirements to maintain water quality and or fencing requirements.
SECTION 68 PART F7
Use a standing vehicle or any article for the purpose of selling any article in a public place
Street Collections (including Badge/Pin days), information and promotional displays.
(Item F7 of Table to Section 68)
i) Not to occur:
· Within 20 metres of a bus stop, pedestrian crossings, taxi stand or intersections.
· Any area adjacent to a residential premises, educational establishments or place of public worship.
· Any park or reserve.
ii) Minimum 2.5 metres of footpath shall be available for public movement.
iii) The activity shall not cause offence or obstruction.
iv) Not to include a public address system or the like.
v) Collectors to clearly display identification of the charitable organisation/s or business/s that the activity benefits.
vi) Surrounding area is to be maintained in a clean and tidy condition and free of hazard and rubbish.
Further detail in relation to other activities, including street stalls, etc can be obtained from Council’s Policy on Activities in Public Places.
Approvals are not required for Local, State or Federal Elections.
PART 2 - CRITERIA COUNCIL MUST CONSIDER WHEN DETERMINING APPLICATIONS
16. GENERAL MATTERS FOR CONSIDERATION
The matters that Council must consider in determining whether to approve an application is:
16.1. The matters prescribed in Section 89 of the Local Government Act, 1993 and the regulations to the Local Government Act.
16.2. Any relevant adopted Council Policy or performance standard, including those listed in Clause 17 hereunder.
16.3. The principles of ecologically sustainable development.
17. COUNCIL’S DEVELOPMENT CONTROL PLANS AND POLICIES
Council’s Development Control Plans and Policies listed hereunder are included as criteria for the assessment of applications where relevant, unless the activity is exempted under Part 1 of this Policy.
17.1. Development Control Plans
· Development Control Plans as adopted by Council.
17.2. Council Policies
· All relevant Council policies, as formally adopted by Council.
Note: Any policy, which is not consistent with or is more onerous than the Act or Regulations, is void in respect of that inconsistency or more onerous provision
(LGA S.163 and S.164).
PART 3 - OTHER MATTERS RELATING TO APPROVALS
18. APPLICATION OF THE POLICY
This Local Approvals Policy applies to those activities requiring approval under the provisions of Chapter 7 Part 3 of the Local Government Act, 1993.
Approvals/consents may be required for certain other activities under the provision of separate legislation, particularly in regard to the erection of other buildings which is controlled by the provisions of the Environmental Planning and Assessment Act 1979.
Staff Reports - Sustainable Environment and Economy 13.11 - Attachment 2
DRAFT 2018 COMPLIANCE PRIORITIES PROGRAM
1 Very High Priorities:
1.1 Developments, actions, works, activities or uses that places people’s lives at immediate risk or that cause or are likely to cause a significant risk of environmental harm or pollution;
1.2 Significant environmental and public health incidents;
1.3 Dangerous and/or menacing dogs;
1.4 Traffic, parking and unapproved camping activity. Camping enforcement with an emphasis on environmentally sensitive areas.
1.5 Asbestos containing material (ACM) being illegally dumped on public land
2. High Priorities
2.1 Provide education or workshops and undertake compliance enforcement programs for; places of shared accommodation (commercial and non commercial) and improving compliance standards for unapproved dwellings.
2.2 (a) unauthorised events, including unapproved dwellings, wedding receptions, parties, 'doof and 'rave' parties;
(b) Responses to complaints about recurring noise disturbance, public nuisance from premises, maintenance of alcohol free zones
(c) Uncontrolled dogs and/or cats including those kept on land where Policy or Development consent prohibits it.
3. Medium Priorities
3.1 Development or activities without consent, or non-compliance with consent, permit or licence conditions where these appear to pose no immediate threat to life, property, public health or the environment;
3.2 Non-compliant signage (07-550, 06-204).
4. Routine Priorities
(a) Companion Animals with a high emphasis on high visibility enforcement and public education. (15-465)
(b) Safe procedures for handling and disposal of Asbestos Containing Materials
(c) Seasonal public health issues and community preparedness including issuing a minimum of two media releases.
(d) Swimming pool safety including legislative requirements
(e) Onsite sewage management systems (including CERC project)
(f) Food Safety Inspections
(g) Awareness of current public health requirements
(h) Livestock on public roads
Staff Reports - Sustainable Environment and Economy 13.17 - Attachment 1
Staff Reports - Sustainable Environment and Economy 13.17 - Attachment 2
Staff Reports - Sustainable Environment and Economy 13.17 - Attachment 3
Staff Reports - Sustainable Environment and Economy 13.17 - Attachment 4
Staff Reports - Sustainable Environment and Economy 13.17 - Attachment 5
Staff Reports - Sustainable Environment and Economy 13.17 - Attachment 6
Staff Reports - Sustainable Environment and Economy 13.17 - Attachment 7
Staff Reports - Infrastructure Services 13.18 - Attachment 1
Staff Reports - Infrastructure Services 13.18 - Attachment 2
Budget and Asset Management Process
In the case of Byron Shire Council, a sustainable road infrastructure management plan can be best achieved by developing a 10 year plan and budget based on the following principles:
1. Identify, categorise roads by not only condition rating but also by failure mechanism and proposed treatment
2. Reseal roads that are approaching a need for reconstruction i.e. less than 10% pavement failures (by area) as a first priority
3. Rehabilitate roads with heavy patching and reseals where pavement failures by area total between 10% and 30% as a second priority
4. Reconstruct roads where pavement failures are greater than 30% as a last priority unless there are overriding safety or political imperatives
To be undertaken at the time of project scoping and preparation of programs of work for the 2018/18 budget process.
A collaborative effort with Works and Asset Teams
Council can currently develop a sound and accurate 10 year capital works program for the road network. This is created via the MyPredictor software which uses the latest condition datasets for various road condition elements (roughness, rutting and surface texture) which are captured using laser profiling techniques. It optimises spending for all the different treatment types (reseals, urban and rural reconstruction, heavy patching, AC overlay) and calculates remaining life via the unique degradation profiles. The model output is checked by staff by onsite inspections to finalise the various programs of work.
Maintenance costs and capital expenditure budgets can all be calculated within these models.
This 10 year output provides optimised spending for each year and is used by our Works Depot.
Additionally, spatial analysis of the 10m laser condition data can be used at a project level analysis.
Undertake treatments that are appropriate to the failure i.e. don’t apply a ‘one size fits all’ or a ‘this is how we’ve always done it’ approach
Mypredictor software uses multiple treatment options dependant on the measured mode of failure of the road. The treatments are further checked onsite and confirmed through the detailed testing, investigation and design process before implementation. These treatments including costs and timeframes are collated a 10 year Capital Works Plan for the Works Depot.
Utilise an asset management system with sound deterioration modelling capabilities and treatment options to optimise outcomes
To be considered by Assets Team
MyPredictor is used by council to facilitate the need for deterioration modelling and optimised spending for treatment types. The model is calibrated annually to account for the Work Effects from the previous year and to adjust parameters such as current unit rates.
Develop an overarching road maintenance strategy that ensures that capital expenditure is optimised and maintenance activities support an overall improvement in road condition
To be undertaken as part of the development of the Transport Asset Management Plan
Strategic Asset Management Plan (SAMP) has been adopted by Council in January 2017. The Transport Asset Management Plan (TAMP) is currently in draft form and should be adopted in early 2018. Planned and budgeted maintenance for road and stormwater assets needs to be documented and approved.
Include hold and witness points to compliment NRLG Construction Specification C244 and NRLG CQC1 Quality Control Requirements OR utilise RMS specifications used into the future
Utilise RMS specifications in contracts
The recently executed NOROC Road Surfacing contracts were set up via a collaborative tender between Byron, Kyogle, Richmond Valley & Lismore Councils, under the Local Government Procurement Contract LGP 213 – Bitumen, Emulsions, Asphalt Materials and Services. This helped ensure competitive rates for a list of comprehensive services pertaining to road surfacing and maintenance activities.
The Contracts were to RMS Specifications which means all work on site by the contractors is executed to the specifications. This means Council will no longer use the NRLG (Aus Spec) construction specifications for sprayed sealing and asphalt.
Implement RMS form 395 A and K or a similarly created form for the contractor to clearly submit the basis of his seal design to the client (implement hold point)
To be specified in tender documentation for NOROC bitumen sealing contracts
This is clearly specified in the NOROC bitumen sealing contracts which have now been executed. These contracts are to the RMS specifications for sprayed sealing, which reference the RMS design forms 395 A & K.
Clearly specify RMS T271 Ball embedment test for initial seals (implement hold/witness point) to ensure the pavement is properly prepared for seal and that the nominated aggregate size is appropriate for the works
Utilise RMS specification for pavements – Council and Contract works
Commencing January 2018 this will be a requirement for all initial seals on construction projects. The RMS T271 Ball Embedment test is stipulated in the Byron Shire Council Inspection and Test Plan for spray sealing that has been developed.
Consider requesting an establishment rate to various identified sectors within the Byron LGA and a separate price per tonne supplied and laid
To be specified in tender documentation for NOROC asphalt contracts
The NOROC contracts have a different establishment rate for mobilising certain plant to each of the Councils included the tender.
There are also different rates for cartage of materials depending on distance from the supply source, such that if the project is closer to the supply source, the cost comes down.
Using rates for volumes supplied and laid is a move away from hourly rates, which has sometimes been the case in the past with this type of work. This puts more of an onus on the contractor to perform and maintain good production rates, to the benefit of Council.
Request a rate on a small 400-500mm profiler or bobcat mounted (with broom) in addition to the 1.0m wide profiler for larger scale works
The NOROC contracts includes rates for bobcat mounted profilers and standard 1m and 2m profilers.
If accepting an hourly rate as the payment basis, specify a minimum output per 4 hours or 8 hours
Hourly rates are specified in the NOROC contracts if required, however Council rarely engages contractors for these services on an hourly rate.
Request a pothole and minor pavement repair methodology as part of the tender submission requirements along with an inspection and test plan and dedicated safe work method statement specifically for the works
To be specified as a hold point tender documentation for NOROC asphalt contracts
The NOROC contracts specify that an approach methodology, including inspection and test plans and safe work method statements must be provided to Council for approval prior to commencement of work.
As part of the submission request the tenderer to nominate personnel for the works
Personnel are nominated in the contract documents.
For larger work request the tenderer nominate an accomplishment, testing and auditing schedule and reporting regime
The NOROC contracts have these provisions and Council can specify such requirements prior to commencement of any job.
Where practicable, consider a prime and seal in lieu of primerseal as initial seal treatment as a cost saving method and superior treatment
To be considered on a project by project basis by capital works engineers.
It is best practise to prime or primer seal a new road before applying the final bitumen surface. A Prime can only be undertaken if the road can be entirely closed to traffic while the prime cures. If this cannot be achieved then a primer seal is specified which can take traffic straight away, however, the final seal cannot be placed over the primer seal for 3 to 6 months depending on weather, and during this time defects are likely to appear on the primer seal.
Create construction / maintenance activity method statements – implementing consultative processes and involving relevant staff in their creation
Quotations have been requested from the consultant to develop these checklists.
Activity method statements are being developed in line with the ITP and based on the Aus Spec Specifications and will be workshopped with relevant staff in March.
Create inspection and test plan to communicate the contract specification requirements and work steps required (end to end) to contract management staff providing easy access to alert staff to testing frequencies and required results
ITP/Checklist currently is complete (TRIM Ref. E2018/4079 & 4078). Road and Bridge Engineer and Morrison Low to communicate to relevant staff in future planned workshop.
Provide the Council reseal program to the works section with a minimum of six months notice. This will allow maintenance works to be planned and effectively undertaken, with sufficient notice given to the sealing contractor to arrange reseals at an appropriate time during the warmer months
To be done in conjunction with development of 2018/19 Budget process and start from 1 July 2019.
Program is set and is currently being verified against My Predictor Modelling by Road and Bridge Engineer with Assets Engineer. Verification complete in January 2018 at which time it is provided to operation staff and contractors.
Inform the community by way of newsletter and website of any new maintenance strategies or work practices that may impact them and inform them of what they can expect
Develop ‘Fixing Byron’s Roads’ brochure.
Update website information.
· ‘Fixing Byron’s Roads’ brochure is nearing completion.
· Website information updated regularly.
· TRIM document DM816938 Procedure: Notification of Council Works, is under review and will be updated with new protocols for resurfacing works, particularly for Regional Roads. Updated policy to be reported to ET in February 2018.
Technical Knowledge and Industry Work Practices
Implement mentoring scheme for field and engineering personnel with neighbouring council or external resource
Discuss with other NOROC Councils
This was achieved through development of NOROC Road Surfacing Contracts which was a collaborative effort.
Consider undertaking edge repair by the asphalt patching team, whilst utilising the jet patcher for seal repair in areas such as Ocean Shores
Trail done on patching streets in Ocean Shores in July 2017, which needs to be evaluated with performance of the trial over time.
Trail still to be undertaken for AC crew for edge break in rural areas
In March 2018 Council will trial using the Jetmaster truck to do reseals and seal repairs in Ocean shores. Quality and performance will be monitored in the months following the trial.
A possible problem with using the jetmaster to do reseals and seal repairs is that it will be diverted from pothole patching, however the performance of resealing using this method should be trialled and measured for potential benefits.
The Jetmaster is currently used for both pothole patching and edge breaks, and the technique has been refined over time by the operators.
The Contract Flow-con focuses on pothole patching in high stress areas such as around Byron Bay, other towns and urban areas and our Regional Roads, the technique has also been refined over time by the operator yielding great results.
Heavy patching will be done on selected edge breaks from time to time as required.
Implement asphalt repair work (profile and reinstate) in drier months for more sustainable results
To be undertaken when budget allows in 2017/18. Note a heavy patching budget has been included as part of the draft 2018/19 Budget
Heavy patching works (profile and reinstate) are already targeted for drier months, however the need to do some of the work in the wet season is unavoidable. For example heavy patching for the reseal program needs to be started 6 months prior to resealing, meaning it needs to start in July.
Undertake a cost benefit analysis of the capital purchase of a second jet patching unit which incorporates a bitumen spray bar and spreader to assist in holding lower condition rated roads during the ten year road improvement program
Existing jetmaster unit has a bitumen spray bar.
Business case to be undertaken.
Council’s Jetmaster truck already has a spray bar. Purchase of a second jet patcher would not be economical as council already spends too much on patching. Money should be spent on reseals and heavy patching as confirmed by My Predictor Modelling.
Cost benefit could be undertaken on purchase of a Flow Con (heated truck), as Council is hiring one these truck (and a crew) for the majority of the year. An alternative option is to undertake more works though an increased heavy patching program, which repairs the defects causing the pothole.
Consider undertaking heavy patching as in-situ stabilisation of granular pavements and spray sealing issued in cost effective work packages
This method is already undertaken on the reseal program.
Start trialling sections with this treatment in next years maintenance program
This has been undertaken as part of the 15/16 & 17/18 reseal programs
As part of the road maintenance program, packages of heavy patching are also issued to contractors.
This will continue to be the case in coming years and maintenance programs for coming years are currently in development.
The 18/19 Reseal program has already been developed and the 18/19 heavy patching is already in advanced development.
Implement contract crack sealing program with contemporary materials
A crack sealing program for 18/19 is currently under development using My Predictor and REFLECT.
Workshop and review service and intervention levels with stakeholders and relevant staff for maintenance response to ensure they are appropriate and contemporary
Joint process with Assets Team and Works. To be considered after the development of the Transport Asset Management Plan.
Awaiting finalisation of the Transport Asset Management Plan.
Council contract management and supervision staff familiarise themselves with contract specifications and contract documents (training and mentoring may be a requirement).
Quotations have been requested to develop a training package and undertake this training.
Road and Bridge Engineer will be holding a workshop with Morrison Low in March to explain the NOROC contracts, RMS specifications, BSC Inspection & Test Plans, work method statements etc. A further workshop later in the year will be held if required.
Council contract management and supervision staff take a greater stance in quality control or insist on the contractor providing appropriate quality assurance documentation to ensure contract specification compliance and mitigation of Council’s risk
Implementation of the specification by being on site for hold and witness points and checking the quality documentation.
Council staff are taking a stance in quality control as part of this financial years reseal program by implementing hold points and witness points as per the specifications. Ongoing training and workshops will help relevant staff take further control.
Create and implement internal / specification checklist of submitted documents requirements to assist Council contract supervision staff in verification and administration of specifications
An Inspection and Test Plan, has been developed. This is for Byron Shire Council Staff who undertake sprayed sealing works and serves as a checklist highlighting the relevant hold and witness points in the specifications.
There is a separate ITP for sealing with cutback bitumen and sealing polymer modified bitumen.
Staff Reports - Infrastructure Services 13.19 - Attachment 1
Staff Reports - Infrastructure Services 13.21 - Attachment 1
Minutes of the Coastal Estuary Catchment Panel Meeting held on Thursday, 30 November 2017
PRESENT: Cr Richardson, Cr J Hackett, Cr M Lyon
Staff: James Flockton (Flood and Drainage Engineer)
Chloe Dowsett (Coastal Estuaries Officer)
Dean Baulch (Principal Engineer Systems Planning)
Community Representatives: Mary Gardner, Mathew Lambourne, Tony Flick, Tim Hochgrebe and Duncan Dey, Jessica Huxley (consultant)
Cr Lyon (Chair) opened the meeting at 2:07 pm and acknowledged that the meeting was being held on Bundjalung Country.
Cr C Coorey
Phillip Holloway (Director, Infrastructure Services)
Peter Rees (Manager, Utilities)
That the minutes of the Coastal Estuary Catchment Panel Meeting held on 28 September 2017 be confirmed.
(Dey/Lambourne)
That Council notes the Panel supports water reuse over river discharge via solar electric installations for the supply pump at Mullumbimby and the irrigation pumps on the two farms in Main Arm involved in the Main Arm reuse scheme, especially due to the coincidence of insolation and irrigation.
(Dey/Hochgrebe)
Note: That the next meeting includes a report with Management and Monitoring of the 24 Hectare Melaleuca Project, and possibly a tour of the project.
1. That Council notes Panel supports, where appropriate, for development consent conditions that require compulsory plumbing of recycled water to dwellings for laundry, toilets and gardens and to business and commercial where appropriate, as happens in parts of Ballina Shire.
2. That Council requests a cost benefit analysis on implementing the above in Byron Shire including an environmental assessment and that this report be forwarded to Water, Waste and Sewer Advisory Committee for considerations.
(Dey/Hackett)
That the Panel note the items listed for discussion.
(Lambourne/Gardner)
Note: That the Panel be provided a copy of Environmental Management Plan for the opening of the Tallow Creek mouth and it be added as Agenda item to next meeting.
Cr Hackett left the meeting at 03:33 PM.
The Panel discussed the report.
There being no further business the meeting concluded at 4:16 pm.
Extraordinary Arakwal Memorandum of Understanding Advisory Committee Meeting
Minutes of the Extraordinary Arakwal Memorandum of Understanding Advisory Committee Meeting held on Tuesday, 21 November 2017
PRESENT: Cr C Coorey, Cr S Ndiaye
Alex Caras (Team Leader, Land Use Strategy)
Matt Meir (Solicitor)
Community: Sharon Sloane (Acting General Manager)
Cr Ndiaye opened the meeting at 4.22pm and acknowledged that the meeting was being held on Bundjalung Country.
There was an apology from Jennifer King.
That the minutes of the Arakwal Memorandum of Understanding Advisory Committee Meeting held on 22 September 2017 be confirmed. (Sloane/Kelly)
Note: The minutes of the meeting held on 22 September 2017 were noted, and the Committee Recommendations adopted by Council, at the Ordinary Meeting held on 26 October 2017.
Report No. 4.1 Draft BSC Residential Strategy - Aboriginal Cultural Heritage Concerns
File No: I2017/1749
That the report from Matthew Reilly (President of Saddle Ridge Local Area Management Planning Association):
· be reviewed by the Arakwal Corporation and comments provided back to this Committee/Council
· be saved into Council’s secure record system as a Confidential document.
(Ndiaye/Kelly)
Belle tabled a Cultural Heritage Report (E2017/107303) from Matthew Reilly, President of Saddle Ridge Local Area Management Planning Association.
Alex Caras addressed the Committee on this item.
Cr Coorey arrived at 4.57pm.
Report No. 4.2 Butler Street proposed Crown Land Acquisition
File No: I2017/1750
That the Arakwal Memorandum of Understanding Advisory Committee note the consultation with the Arakwal Corporation and the Arakwal Memorandum of Understanding Committee on the compulsory acquisition of the crown land at Butler Street, Byron Bay. (Ndiaye/Kelly)
Report No. 4.3 Aboriginal Cultural Heritage Study
File No: I2017/1751
That the Arakwal Memorandum of Understanding Advisory Committee note the finalisation of Stage One of the Byron Shire Aboriginal Cultural Heritage Study. (Ndiaye/Coorey)
Report No. 4.5 Byron Shire Council process to report to Arakwal Board
File No: I2017/1753
That the Arakwal Memorandum of Understanding Advisory Committee provide input into the development of a reporting and documentation framework for projects, as follows:
· Council to receive notification of Arakwal Board meetings for 2018
· Council to receive cut off dates for matters to go before the Board
· Monthly meetings with Council staff and the Arakwal Corporation General Manager (at alternating venues), with Arakwal Board members invited
· Action list of current projects and their status to be provided monthly by Council for Arakwal Board Meetings. (Ndiaye/Coorey)
Report No. 4.4 Arakwal employment and procurement opportunities
File No: I2017/1752
That the Arakwal Memorandum of Understanding Advisory Committee discuss key objectives for the development of an Indigenous Employment Strategy to assist with the development and implementation of this strategy. (Ndiaye/Kelly)
There being no further business the meeting concluded at 6.19pm.
Reports of Committees - Infrastructure Services 14.2 - Attachment 1