Source: https://www.federalregister.gov/documents/2006/09/28/06-8203/federal-acquisition-regulation-far-case-2005-025-online-representations-and-certifications
Timestamp: 2017-04-29 17:44:48
Document Index: 64288238

Matched Legal Cases: ['arts 4', 'art 4', 'arts 4', 'arts 4', 'art2', 'art3', 'art4', 'art5', 'art\n14', 'art6', 'art7', 'art\n15']

:: Federal Acquisition Regulation; FAR Case 2005-025, Online Representations and Certifications Application (ORCA) Archiving Capability
Federal Acquisition Regulation; FAR Case 2005-025, Online Representations and Certifications Application (ORCA) Archiving Capability
71 FR 57362
57362-57363
FAR Case 2005-025
Docket 2006-0020, Sequence 4
9000-AK56
06-8203
C. Paperwork Reduction Act D. Determination to Issue an Interim Rule List of Subjects in 48 CFR Parts 4, 12, 14, and 15
https://www.federalregister.gov/d/06-8203
The Civilian Agency Acquisition Council and the Defense Acquisition Regulations Council (Councils) have agreed on an interim rule amending the Federal Acquisition Regulation (FAR) to address the record retention policy where the Online Representations and Certifications Application (ORCA) is used to submit an offeror’s representations and certification.
Submit comments identified by FAC 2005-13, FAR case 2005-025, by any of the following methods:
Instructions: Please submit comments only and cite FAC 2005-13, FAR case 2005-025, in all correspondence related to this case. All comments received will be posted without change to http://www.regulations.gov, including any personal and/or business confidential information provided.
For clarification of content, contact Mr. Ernest Woodson, Procurement Analyst, at (202) 501-3775. The TTY Federal Relay Number for further information is 1-800-877-8973. Please cite FAC 2005-13, FAR case 2005-025. For information pertaining to status or publication schedules, contact the FAR Secretariat at (202) 501-4755.
Under FAR Subpart 4.12 prospective contractors are required to submit Annual Representations and Certifications via the Online Representations and Certifications Application (ORCA), a part of the Business Partner Network. Using ORCA eliminates the administrative burden for contractors of submitting the same information to various contracting offices, and establishes a common source for this information to procurement offices throughout the Government.
FAR 4.803(a)(11) requires contracting officers to include contractor representations and certifications in the contract file. Given ORCA’s capability to archive a contractor’s representations and certifications by date, contracting officers no longer need to file a paper copy of a contractor’s representations and certifications in the contracting office contract files, but should incorporate archived ORCA records by reference, along with any changes submitted in the FAR provisions at 52.204-8 or 52.212-3, in the contract file to satisfy the contract file documentation requirements.
The interim rule is not expected to have a significant economic impact on a substantial number of small entities within the meaning of the Regulatory Flexibility Act,5 U.S.C. 601, et seq., because management of the contract file is not accomplished by the vendor community, only by government contracting entities. Therefore, an Initial Regulatory Flexibility Analysis has not been performed. The Councils will consider comments from small entities concerning the affected FAR Parts 4, 12, 14, and 15 in accordance with 5 U.S.C. 610. Interested parties must submit such comments separately and should cite 5 U.S.C 601, et seq. (FAC 2005-13, FAR case 2005-025), in correspondence.
D. Determination to Issue an Interim Rule A determination has been made under the authority of the Secretary of Defense (DoD), the Administrator of General Services (GSA), and the Administrator of the National Aeronautics and Space Administration (NASA) that urgent and compelling reasons exist to promulgate this interim rule without prior opportunity for public comment. This action is necessary because the rule addresses policy regarding the filing of proper documentation in the contract file by the contracting officer, which is internal to the Government, and not accomplished by the vendor community. However, pursuant to Public Law 98-577 and FAR 1.501, the Councils will consider public comments received in response to this interim rule in the formation of the final rule.
List of Subjects in 48 CFR Parts 4, 12, 14, and 15
Start Amendment Part2. Amend section 4.803 by revising paragraph (a)(11) to read as follows:End Amendment Part
(11) Contractor’s representations and certifications (see 4.1201(c)).
Start Amendment Part3. Amend section 4.1201 by adding paragraph (c) to read as follows:End Amendment Part
(c) Data in ORCA is archived and is electronically retrievable. Therefore, when a prospective contractor has completed representations and certifications electronically via ORCA, the contracting officer may reference the date of ORCA verification in the associated Government contract file, rather than including a paper copy of the electronically-submitted representations and certifications in the file. Such a reference satisfies contract file documentation requirements of 4.803(a)(11). However, if an offeror identifies changes to ORCA data pursuant to the FAR provisions at 52.204-8(c) or 52.212-3(k), the contracting officer must include a copy of the changes in the contract file.
Start Amendment Part4. Amend section 12.301 by revising the first sentence of paragraph (b)(2) to read as follows:End Amendment Part
(b)(2) * * * This provision provides a single, consolidated list of representations and certifications for the acquisition of commercial items and is attached to the solicitation for offerors to complete. * * *
Start Amendment Part5. Amend section 14.201-1 by adding to paragraph (c) a parenthetical following the third sentence to read as follows:End Amendment Part
14.201-1
(c) * * * (See 4.1201(c).) * * *
Start Amendment Part6. Amend section 15.102 by revising the second sentence of paragraph (b) to read as follows:End Amendment Part
(b) * * * However, representations and certifications shall be submitted as required in the FAR provisions at 52.204-8(c) or 52.212-3(k), and a signed offer sheet (including any exceptions to the Government’s terms and conditions) shall be submitted in writing.
Start Amendment Part7. Amend section 15.204-1 by adding to paragraph (b) a parenthetical following the second sentence to read as follows:End Amendment Part
15.204-1
(b) * * * (See 4.1201(c).) * * *
[FR Doc. 06-8203 Filed 9-27-06; 8:45 am]