Source: https://meditravelexpo.pl/en/regulamin
Timestamp: 2020-02-19 01:20:05
Document Index: 664173421

Matched Legal Cases: ['§ 2', '§ 3', '§ 4', '§ 5', '§ 7', '§ 9', '§ 9']

Regulations | INTERNATIONAL MEDICAL TOURISM FAIR 24 – 26 APRIL 2020 National Stadium, Warsaw
International Health Tourism Fair
These Rules and Regulations define the rights and obligations of participants in the MEDI TRAVEL EXPO WARSAW International Health Tourism Fair, hereinafter referred to as the "Fair", to be held in Warsaw, at PGE Narodowy, Al. Księcia Józefa Poniatowskiego 1, 03-901 Warszawa, Poland, on 24-26 April 2020.
The Fair is organised by Health and Wellness Travel Poland Sp. z o. o., Pl. Bankowy 2, 00-095 Warszawa, entered into the Register of Entrepreneurs of the National Court Register kept by the District Court for the Capital City of Warsaw in Warsaw, 12th Commercial Division of the National Court Register under KRS number: 0000774713, hereinafter referred to as the "Organiser".
An Exhibitor shall be understood as an entrepreneur registering their participation in the Fair on the basis of an agreement, having a stand on the Fair grounds, as well as any person employed by them, acting for or on their behalf or on their instructions in connection with the Fair.
A Participant shall be understood as any person remaining at PGE Narodowy in Warsaw on 24-26 April 2020, in connection with the organised Fair, not being an Exhibitor or the Organiser.
The Exhibitor undertakes to present at the Fair only an offer consistent with the thematic scope of the Fair.
All Exhibitors and Fair Participants shall be obliged to observe the housekeeping rules and by-laws of the facility in force in the place where the Fair is held.
The controller of your personal data is Health and Wellness Travel Poland with its registered office at pl. Bankowy 2, 00-095 Warszawa, KRS 0000774713, NIP 5252782826, REGON 382749242 E-mail: biuro@hwtravel.pl
§ 2. Information Clause
In accordance with Article 13 section 1 and 2 of Regulation (EU) 2016/679 of the European Parliament and of the Council of 27 April 2016 on the protection of individuals with regard to the processing of personal data and on the free movement of such data and repealing Directive 95/46/EC (General Data Protection Regulation) (OJ L 119, 04.05.2016, p. 1), hereinafter referred to as the “GDPR", we hereby inform that:
You may contact us/the Data Protection Officer regarding matters of personal data protection by e-mail rodo@hwtravel.pl or at the address of the Controller's registered office with an annotation reading “Personal Data Protection”.
[__] - pursuant to Article [__] - for the purposes of [__] - until [__]
The recipient of personal data may be other entities cooperating with the Controller in the achievement of the purposes of processing specified in section 3. The entities to whom personal data may be made available undertake to maintain confidentiality and implement appropriate technical and organisational measures to guarantee the protection of personal data entrusted to them.
You have the right to access the content of your data and the right to rectify, erase, limit, restrict, transfer, object to their processing and withdraw your consent at any time (without affecting the lawfulness of the processing carried out on the basis of your consent prior to its withdrawal).
You have the right to lodge a complaint with the President of the Office of Personal Data Protection in the event of processing personal data in breach of the provisions of the GDPR, the Act of 10 May 2018 on Personal Data Protection (Journal of Laws of 2018, item 1000, as amended) and any other national regulations enacted for the purpose of GDPR application.
Your personal data will not be processed by the Controller on the basis of automated decision making, including profiling.
The Controller will not transfer your personal data to third countries (outside the European Union or the European Economic Area) or to international organisations.
Personal data are provided by you voluntarily, however, their provision is a necessary requirement for the fulfilment of the processing purposes specified in section 3.
§ 3. Registration and Conditions of Participation in the Fair
The Exhibitor shall submit a declaration of intent to participate in the Fair by e-mail to the e-mail address: sprzedaz@meditravelexpo.pl or by phone at the number +48 22 100 13 14 hereinafter referred to as "Application for Participation".
Submitting an Application for Participation shall be tantamount to confirming that the Rules and Regulations have been read and accepted.
In the event of confirmation of acceptance of the Exhibitor's application by the Organiser, the Exhibitor shall immediately deliver to the Organiser two copies of the signed Participation Agreement together with the attachments.
Persons filling in the Application for Participation and signing the Participation Agreement at the same time represent and warrant that they are duly authorised to conclude the Agreement on behalf of the Exhibitor.
The copy for the Exhibitor, signed by the Organiser, will be sent to the address indicated by the Exhibitor together with an invoice.
The Organiser reserves the right to refuse to accept the Application without giving any reason. The Organiser will send this information by e-mail to the e-mail address indicated in the Form. In such case, no contract is concluded between the parties.
Prices of exhibition space and other services related to the Exhibitor's participation in the Fair are specified in the Participation Agreement and attachments thereto.
The Exhibitor shall be obliged to timely pay the remuneration in the amount indicated in the Participation Agreement.
The Organiser shall have the right to refuse the Exhibitor's participation in the Fair if the Exhibitor is in arrears with any fees due to the Organiser. Non-admission to the Fair for this reason shall not release the Exhibitor from the obligation to pay the fees for the services ordered by them.
§ 4. Terms and Conditions of Exhibition Space Lease
The Exhibitor shall select the exhibition space in the Form.
The allocation and location of the exhibition space shall be the responsibility of the Organiser. The Organiser shall take into account the Exhibitor's wishes, bearing in mind its capabilities, organisational and technical conditions and the order in which applications are submitted.
The Organiser shall have the right to change the location of the exhibition space, which shall not constitute an amendment to the Participation Agreement and shall not give rise to any claims on the part of the Exhibitor against the Organiser.
The Organiser shall have the right to change the numbering of the exhibition space, which shall not constitute an amendment to the Participation Agreement and shall not give rise to any claims on the part of the Exhibitor against the Organiser.
§ 5. Sublease
The Exhibitor shall not be entitled to sublease or make available for gratuitous use the whole exhibition space or any part thereof without the prior written consent of the Organiser.
The Exhibitor shall be obliged to notify the participation of a Sub-exhibitor by providing, together with the Participation Agreement, Attachment No 4.
All provisions of the Participation Agreement and these Rules and Regulations shall also apply to the Sub-exhibitor.
The Exhibitor shall be obliged to pay all fees and incur all costs related to the participation of the Sub-exhibitor in the Fair.
The Exhibitor shall be liable for all actions of the Sub-exhibitor as for its own actions.
The Exhibitor declares that it registers the Sub-exhibitor's participation with its consent.
§ 7. Advertising and Promotion
The Exhibitor shall have the right to advertise and exhibit its products exclusively in the exhibition space allocated and on condition that its exhibits do not obscure the neighbouring exhibitions and do not interfere with the normal course of work of other Exhibitors. The Exhibitor shall have no right to use any devices that could disturb the normal course of work of other Exhibitors.
The Exhibitor shall have the right to use additional advertising materials outside the purchased exhibition space after obtaining the Organiser's consent and upon payment of an additional fee, indicated by the Organiser in each case.
The Exhibitor shall be fully responsible for the content of its advertising and information materials.
The Organiser shall have the right to remove, at the Exhibitor's expense and risk, advertising materials, information and exhibits not related to the subject matter of the Fair, offensive or otherwise violating the order of the Fair, or threatening the safety of its Participants or hindering the assembly or disassembly of the Stands.
Photographing, filming and recording video images in any form by the Participants who are not Exhibitors shall require the consent of the Organiser.
The Organiser shall be liable only for damage caused to the Exhibitor or Participant by the Organiser's wilful misconduct.
In the event that the Organiser cannot provide services to the Exhibitor for any reason, it shall immediately notify the Exhibitor thereof. The Exhibitor shall have the right to lodge a complaint under the rules specified in § 9 section 21 of this Regulations and shall have the right to the reimbursement of the value of the services not provided. However, if the inability to provide such a service is attributable to the Exhibitor, the Exhibitor shall bear the costs of the ordered service.
The Exhibitor bears full liability on a risk basis for any damage caused to the Organiser or third parties by the Exhibitor or a person acting on its behalf.
The Exhibitor undertakes to conclude appropriate property insurance agreements with respect to the risk related to participation in the Fair and civil liability insurance covering any damage caused in connection with participation in the Fair.
The Organiser shall not be liable for the Exhibitor's belongings left at the stand vacated by the Exhibitor.
The Organiser shall not be liable for damage to the Exhibitors' property caused by third parties or caused by the injured party and for damage to materials on exhibition spaces occurring before, after and during the Fair.
The Organiser shall not be liable for accidents of persons and consequences of such accidents.
The Organiser shall be liable for the safety of its employees and Fair Participants.
§ 9. Organisational Provisions
During the assembly and disassembly of the exhibition space, the Exhibitor shall be obliged to take special care, without disturbing the work of other Exhibitors and the Organiser.
The Exhibitor shall assemble and dismantle the exhibition space within the time limit specified by the Organiser. If the Exhibitor fails to disassemble the space within the specified time limit, the Organiser shall be entitled to disassemble it at the expense and risk of the Exhibitor.
The Exhibitor undertakes to make the stand available to visitors on the opening days and hours of the Fair.
On the premises of the Fair a total ban on smoking is in force, except for the places designated for this purpose. Using open flame is also prohibited. It is strictly forbidden to bring materials commonly considered hazardous, such as explosives, weapons, ammunition, to the Fair area.
The Exhibitor shall be obliged to present, at each request of the Organiser or a person authorised by the Organiser, an identification card entitling the Exhibitor to remain on the Fair site as the Organiser.
The Organiser shall have the right not to let in or remove from the site of the Fair a person who does not have an identification card.
Both the Exhibitor and Participants shall be obliged to submit to the inspection procedures conducted by the Organiser or persons authorised by the Organiser.
If the Exhibitor damages the facility where the Fair is held, the Organiser shall be entitled to impose a fine on the Exhibitor in the amount of 5000 pln.
The Exhibitor shall be obliged to maintain order in the area of its exhibition space.
Exhibition stands and all equipment, advertisements and exhibits should be installed with special care, in a manner that does not endanger the life and health of the Fair Participants.
Each Exhibitor admitted to participate in the Fair shall be obliged to take over the exhibition space allocated to it by the Organiser on the basis of a transfer and receipt report, on the date specified by the Organiser. The Exhibitor and a person authorised by the Exhibitor in writing shall have the right to sign the report.
In special cases, the Organiser may interfere in the decoration, equipment and organisation of work at the Exhibitor's stand, inter alia, remove dangerous objects not related to the subject matter of the Fair, disturbing the work of other Exhibitors at the expense and risk of the Exhibitor.
The Exhibitor shall be obliged to comply with the housekeeping regulations issued by the Organiser and persons authorised by the Organiser.
Blocking of passageways, obstruction of escape routes and access to fire protection equipment shall be forbidden.
The Exhibitor may not, without the Organiser's written consent, disassemble the stand or remove exhibits during the Fair.
Transport, assembly, disassembly, unloading, loading of all exhibition materials shall be carried out at the Exhibitor's expense and risk.
The Exhibitor shall immediately notify the Organiser of any breakdowns, hazards or accidents.
Any action contrary to the provisions of these Rules and Regulations, including failure to provide the Organiser with the plans for the arrangement of the exhibition space, required licences and certificates, shall result in charging a contractual penalty in the amount of 5000 pln.
Entry of the Exhibitor's goods and passenger vehicles shall require the prior notification to the Organiser.
The Organiser reserves the right to take photographs, photographic reports, video reports from the event it is organising, including the right to record and disseminate the image of the Exhibitors and Participants for promotional purposes of the events it is organising.
The Exhibitor shall have the right to lodge a complaint no later than by the day on which the stand is dismantled. The complaint should be made in writing and sent by post to the Organiser's address. Complaints made after the deadline or in an improper form shall not be considered.
The complaint shall be considered by the Organiser within 30 days from the date of its receipt. The Exhibitor shall be informed in writing about the manner of its resolution.
The provisions of these Rules and Regulations constitute an integral part of the Participation Agreement.
The Organiser does not make any assurances concerning the economic results that the Exhibitor may achieve as a result of participation in the Fair.
The Participation Agreement shall be governed by and interpreted in accordance with Polish law.
Any disputes arising between the Parties resulting from the Agreement shall be settled by a common court of law with jurisdiction over the registered office of the Organiser.