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Part 102-3 - Federal Advisory Committee Management | GSA
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Part 102-3 - Federal Advisory Committee Management
Subpart A - What Policies Apply to Advisory Committees Established Within the Executive Branch?
§102-3.5 - What does this subpart cover and how does it apply?
§102-3.10 - What is the purpose of the Federal Advisory Committee Act?
§102-3.15 - Who are the intended users of this part?
§102-3.20 - How does this part meet the needs of its audience?
§102-3.25 - What definitions apply to this part?
§102-3.30 - What policies govern the use of advisory committees?
§102-3.35 - What policies govern the use of subcommittees?
§102-3.40 - What types of committees or groups are not covered by the Act and this part?
Appendix A to - Subpart A of Part102-3—Key Points and Principles
Subpart B - How Are Advisory Committees Established, Renewed, Reestablished, and Terminated?
§102-3.45 - What does this subpart cover and how does it apply?
§102-3.50 - What are the authorities for establishing advisory committees?
§102-3.55 - What rules apply to the duration of an advisory committee?
§102-3.60 - What procedures are required to establish, renew, or reestablish a discretionary advisory committee?
§102-3.65 - What are the public notification requirements for discretionary advisory committees?
§102-3.70 - What are the charter filing requirements?
§102-3.75 - What information must be included in the charter of an advisory committee?
§102-3.80 - How are minor charter amendments accomplished?
§102-3.85 - How are major charter amendments accomplished?
Appendix A to - SubpartB of Part102-3—Key Points and Principles
Subpart C - How Are Advisory Committees Managed?
§102-3.90 - What does this subpart cover and how does it apply?
§102-3.95 - What principles apply to the management of advisory committees?
§102-3.100 - What are the responsibilities and functions of GSA?
§102-3.105 - What are the responsibilities of an agency head?
§102-3.110 - What are the responsibilities of a chairperson of an independent Presidential advisory committee?
§102-3.115 - What are the responsibilities and functions of an agency Committee Management Officer (CMO)?
§102-3.120 - What are the responsibilities and functions of a Designated Federal Officer (DFO)?
§102-3.125 - How should agencies consider the roles of advisory committee members and staff?
§102-3.130 - What policies apply to the appointment, and compensation or reimbursement of advisory committee members, staff, and experts and consultants?
Appendix A to - Subpart C of Part102-3—Key Points and Principles
Subpart D - Advisory Committee Meeting and Recordkeeping Procedures
§102-3.135 - What does this subpart cover and how does it apply?
§102-3.140 - What policies apply to advisory committee meetings?
§102-3.145 - What policies apply to subcommittee meetings?
§102-3.150 - How are advisory committee meetings announced to the public?
§102-3.155 - How are advisory committee meetings closed to the public?
§102-3.160 - What activities of an advisory committee are not subject to the notice and open meeting requirements of the Act?
§102-3.165 - How are advisory committee meetings documented?
§102-3.170 - How does an interested party obtain access to advisory committee records?
§102-3.175 - What are the reporting and recordkeeping requirements for an advisory committee?
Appendix A to - Subpart D of Part102-3—Key Points and Principles
Subpart E - How Does This Subpart Apply to Advice or Recommendations Provided to Agencies by the National Academy of Sciences or the National Academy of Public Administration?
§102-3.180 - What does this subpart cover and how does it apply?
§102-3.185 - What does this subpart require agencies to do?
Appendix A to - Subpart E of Part 102-3—Key Points and Principles
“Agency” has the same meaning as in 5 U.S. 551(1).
“Committee Management Officer (“CMO”)” , means the individual designated by the agency head to implement the provisions of section8(b) of the Act and any delegated responsibilities of the agency head under the Act.
“Committee Management Secretariat (“Secretariat”)” , means the organization established pursuant to section7(a) of the Act, which is responsible for all matters relating to advisory committees, and carries out the responsibilities of the Administrator under the Act and Executive Order12024 (3 CFR, 1977 Comp., p.158).
“Designated Federal Officer (“DFO”)” , means an individual designated by the agency head, for each advisory committee for which the agency head is responsible, to implement the provisions of section10(e) and (f) of the Act and any advisory committee procedures of the agency under the control and supervision of the CMO.
(4) In the case of a discretionary advisory committee, upon the expiration of a period not to exceed twoyears, unless renewed;
(5) In the case of a non-discretionary advisory committee required by Presidential directive, upon the expiration of a period not to exceed twoyears, unless renewed by authority of the President; or
(d) Open meetings. Advisory committee meetings must be open to the public except where a closed or partially-closed meeting has been determined proper and consistent with the exemption(s) of the Government in the Sunshine Act, 5 U.S. 552 b(c), as the basis for closure.
(a) Committees created by the National Academy of Sciences (NAS) or the National Academy of Public Administration (NAPA). Any committee created by NAS or NAPA in accordance with section15 of the Act, except as otherwise covered by subpart E of this part;
(g) Intergovernmental committees. Any committee composed wholly of full-time or permanent part-time officers or employees of the Federal Government and elected officers of State, local and tribal governments (or their designated employees with authority to act on their behalf), acting in their official capacities. However, the purpose of such a committee must be solely to exchange views, information, or advice relating to the management or implementation of Federal programs established pursuant to statute, that explicitly or inherently share intergovernmental responsibilities or administration (see guidelines issued by the Office of Management and Budget (OMB) on section204(b) of the Unfunded Mandates Reform Act of 1995, 2 U.S.C.1534(b), OMB Memorandum M-95-20, dated September 21,1995, available from the Committee Management Secretariat (MC), General Services Administration, 1800 F Street, NW., Washington, DC 20405–0002);
Table 1-1 - -AppendixA to SubpartA
I.FACA applies to advisory committees that are either “established” or “utilized” by an agency. §102-3.25, §102-3.40, §102-3.40
(A) The answer to questions1, 2, and 3 is yes, if the agency does not either “establish” or “utilize” (exercise “actual management or control” over) the group.
(ii) Answering “yes” to any or all of questions1, 2, or 3 does not automatically mean the group is “utilized” within the meaning of the Act. However, an agency may need to reconsider the status of the group under the Act if the relationship in question essentially is indistinguishable from an advisory committee established by the agency.
(B) The answer to question4 is no. Agencies often meet with contractors and licensees, individually and as a group, to discuss specific matters involving a contract’s solicitation, issuance, and implementation, or an agency’s efforts to ensure compliance with its regulations. Such interactions are not subject to the Act because these groups are not “established” or “utilized” for the purpose of obtaining advice or recommendations.
II.The development of consensus among all or some of the attendees at a public meeting or similar forum does not automatically invoke FACA. §102-3.25, §102-3.40, §102-3.40
III.Meetings between a Federal official(s) and a collection of individuals where advice is sought from the attendees on an individual basis are not subject to the Act. §102-3.40
(2) May an agency official meet with a number of persons collectively to obtain their individual views without violating the Act?
(3) Does the concept of an “individual” apply only to “natural persons?”
(A) The answer to questions1 and 2 is yes. The Act applies only where a group is established or utilized to provide advice or recommendations “as a group.”
IV.Meetings between Federal, State, local, and tribal elected officials are not subject to the Act. §102-3.40
(A) Yes. The scope of activities covered by the exclusion from the Act for intergovernmental activities should be construed broadly to facilitate Federal/State/local/tribal discussions on shared intergovernmental program responsibilities or administration. Pursuant to a Presidential delegation, the Office of Management and Budget (OMB) issued guidelines for this exemption, authorized by section204(b) of the Unfunded Mandates Reform Act of 1995, 2 U.S.C.1534(b). (See OMB Memorandum M-95-20, dated September 21,1995, published at 60 FR50651 (September 29,1995), and which is available from the Committee Management Secretariat (MC), General Services Administration, 1800 F Street, NW, Washington, DC 20405–0002.)
V.Advisory committees established under the Act may perform advisory functions only, unless authorized to perform “operational” duties by the Congress or by Presidential directive. §102-3.30, §102-3.40
VI. Committees authorized by the Congress in law or by Presidential directive to perform primarily “operational” functions are not subject to the Act. §102-3.40
(A) In answer to question1, non-advisory, or “operational” committees generally have the following characteristics:
(C) The answer to question2 is no. The committee is not subject to the Act because:
(a) An advisory committee automatically terminates twoyears after its date of establishment unless:
(4) The President or agency head renews the committee not later than twoyears after its date of establishment in accordance with §102-3.60. If an advisory committee needed by the President or an agency terminates because it was not renewed in a timely manner, or if the advisory committee has been terminated under the provisions of §102-3.30(b), it can be reestablished in accordance with §102-3.60.
No advisory committee may meet or take any action until a charter has been filed by the Committee Management Officer (CMO) designated in accordance with section8(b) of the Act, or by another agency official designated by the agency head.
(4) The Secretariat, indicating the date the charter was filed in accordance with paragraph §102-3.70 of this section.
(7) The estimated annual costs to operate the advisory committee in dollars and personyears;
(9) The planned termination date, if less than twoyears from the date of establishment of the advisory committee;
(10) The name of the President’s delegate, agency, or organization responsible for fulfilling the reporting requirements of section6(b) of the Act, if appropriate; and
(b) The provisions of paragraphs §102-3.75 through (11) of this section apply to all subcommittees that report directly to a Federal officer or agency.
Table 1-1 - -AppendixA to SubpartB
I.Agency heads must consult with the Secretariat prior to establishing a discretionary advisory committee. §102-3.60, §102-3.115
II.Agency heads are responsible for complying with the Act, including determining which discretionary advisory committees should be established and renewed. §102-3.60 ,§102-3.105
(A) Although agency heads retain final authority for establishing or renewing discretionary advisory committees, these decisions should be consistent with §102-3.105 and reflect consultation with the Secretariat under §102-3.60.
III.An advisory committee must be fairly balanced in its membership in terms of the points of view represented and the functions to be performed. §102-3.30, §102-3.60
(ii) The types of specific perspectives required, for example, such as those of consumers, technical experts, the public at-large, academia, business, or other sectors;
IV.Charters for advisory committees required by statute must be filed every twoyears regardless of the duration provided in the statute. §102-3.70
(1) If an advisory committee’s duration exceeds twoyears, must a charter be filed with the Congress and GSA every twoyears?
(A) Yes. Section14(b)(2) of the Act provides that any advisory committee established by an Act of Congress shall file a charter upon the expiration of each successive two-year period following the date of enactment of the Act establishing such advisory committee.
(a) Under section7 of the Act, the General Services Administration (GSA) prepares regulations on Federal advisory committees to be prescribed by the Administrator of General Services, issues other administrative guidelines and management controls for advisory committees, and assists other agencies in implementing and interpreting the Act. Responsibility for these activities has been delegated by the Administrator to the GSA Committee Management Secretariat.
(d) Provide a written determination stating the reasons for closing any advisory committee meeting to the public, in whole or in part, in accordance with the exemption(s) of the Government in the Sunshine Act, 5 U.S. 552 b(c), as the basis for closure;
In addition to implementing the provisions of section8(b) of the Act, the CMO will carry out all responsibilities delegated by the agency head. The CMO also should ensure that section10(b), 12(a), and 13 of the Act are implemented by the agency to provide for appropriate recordkeeping. Records to be kept by the CMO include, but are not limited to:
(d) Compensation of advisory committee members. When an agency has authority to set pay administratively for advisory committee members, it may establish appropriate rates of pay (including any applicable locality pay authorized by the President’s Pay Agent under 5 U.S. 5304(h), not to exceed the rate for level IV of the Executive Schedule under 5 U.S. 5315, unless a higher rate expressly is allowed by another statute. However, the agency head personally must authorize a rate of basic pay in excess of the maximum rate of basic pay established for the General Schedule under 5 U.S. 5332, or alternative similar agency compensation system. This maximum rate includes any applicable locality payment under 5 U.S. 5304. The agency may pay advisory committee members on either an hourly or a daily rate basis. The agency may not provide additional compensation in any form, such as bonuses or premium pay.
(e) Compensation of staff. When an agency has authority to set pay administratively for advisory committee staff, it may establish appropriate rates of pay (including any applicable locality pay authorized by the President’s Pay Agent under 5 U.S. 5304(h), not to exceed the rate for level IV of the Executive Schedule under 5 U.S. 5315, unless a higher rate expressly is allowed by another statute. However, the agency head personally must authorize a rate of basic pay in excess of the maximum rate of basic pay established for the General Schedule under 5 U.S. 5332, or alternative similar agency compensation system. This maximum rate includes any applicable locality payment under 5 U.S. 5304. The agency must pay advisory committee staff on an hourly rate basis. The agency may provide additional compensation, such as bonuses or premium pay, so long as aggregate compensation paid in a calendar year does not exceed the rate for level IV of the Executive Schedule, with appropriate proration for a partial calendar year.
(f) Other compensation considerations. In establishing rates of pay for advisory committee members and staff, the agency must comply with any applicable statutes, Executive orders, regulations, or administrative guidelines. In determining an appropriate rate of basic pay for advisory committee members and staff, an agency must give consideration to the significance, scope, and technical complexity of the matters with which the advisory committee is concerned, and the qualifications required for the work involved. The agency also should take into account the rates of pay applicable to Federal employees who have duties that are similar in terms of difficulty and responsibility. An agency may establish rates of pay for advisory committee staff based on the pay these persons would receive if they were covered by the General Schedule in 5 U.S.C.Chapter51 and Chapter53, subchapterIII, or by an alternative similar agency compensation system.
(g) Compensation of experts and consultants. Whether or not an agency has other authority to appoint and compensate advisory committee members or staff, it also may employ experts and consultants under 5 U.S.C. 3109 to perform work for an advisory committee. Compensation of experts and consultants may not exceed the maximum rate of basic pay established for the General Schedule under 5 U.S. 5332 (that is, the GS-15, step10 rate, excluding locality pay or any other supplement), unless a higher rate expressly is allowed by another statute. The appointment and compensation of experts and consultants by an agency must be in conformance with applicable regulations issued by the U. S. Office of Personnel Management (OPM) (See 5 CFR part 304).
(k) Travel expenses. Advisory committee members and staff, while engaged in the performance of their duties away from their homes or regular places of business, may be allowed reimbursement for travel expenses, including per diem in lieu of subsistence, as authorized by 5 U.S. 5703, for persons employed intermittently in the Government service.
(l) Services for advisory committee members with disabilities. While performing advisory committee duties, an advisory committee member with disabilities may be provided services by a personal assistant for employees with disabilities, if the member qualifies as an individual with disabilities as provided in section501 of the Rehabilitation Act of 1973, as amended, 29 U.S.C. 791, and does not otherwise qualify for assistance under 5 U.S.C. 3102 by reason of being a Federal employee.
Table 1-1 - -Appendix A to Subpart C
I.FACA does not specify the manner in which advisory committee members and staff must be appointed. §102-3.105, (a)
II.Agency heads retain the final authority for selecting advisory committee members, unless otherwise provided for by a specific statute or Presidential directive. (a)
(A)The answer to question1 is yes. Organizations may propose for membership individuals to represent them on an advisory committee. However, the agency head establishing the advisory committee, or other appointing authority, retains the final authority for selecting all members.
(B)The answer to question2 also is yes. Alternates may represent an appointed member with the approval of the establishing agency, where the agency head is the appointing authority.
III.An agency may compensate advisory committee members and staff, and also employ experts and consultants. (d), (e), (g)
(2) Are the guidelines the same for compensating both members and staff?�
(A) The answer to question1 is yes.
(B) The answer to question2 is no. The guidelines for compensating members and staff are similar, but not identical. For example, the differences are that:
(C) The answer to question3 is yes. Other work not part of the duties of advisory committee members or staff may be performed by experts and consultants. For additional guidance on the employment of experts and consultants, agencies should consult the applicable regulations issued by the U. S. Office of Personnel Management (OPM). (See 5 CFR part 304.)
IV.Agency heads are responsible for ensuring that the interests and affiliations of advisory committee members are reviewed for conformance with applicable conflict of interest statutes and other Federal ethics rules. (h)
(A)The answer to question1 is no. Whether an advisory committee member is subject to Federal ethics rules is dependent on the member’s status. The determination of a member’s status on an advisory committee is largely a personnel classification matter for the appointing agency. Most advisory committee members will serve either as a “representative” or a “special Government employee” (SGE), based on the role the member will play. In general, SGEs are covered by regulations issued by the U. S. Office of Government Ethics (OGE) and certain conflict of interest statutes, while representatives are not subject to these ethics requirements.
(B)The answer to question2 is the agency’s Designated Agency Ethics Official (DAEO), who should be consulted prior to appointing members to an advisory committee in order to apply Federal ethics rules properly.
V.An agency head may delegate responsibility for appointing a Committee Management Officer (CMO) or Designated Federal Officer (DFO); however, there may be only one CMO for each agency. (c), (i)
(A) The answer to question1 is no. The agency head may delegate responsibility for appointing the CMO and DFOs. However, these appointments, including alternate selections, should be documented consistent with the agency’s policies and procedures.
(B) The answer to question2 also is no. The functions of the CMO are specified in the Act and include oversight responsibility for all advisory committees within the agency. Accordingly, only one CMO may be appointed to perform these functions. The agency may, however, create additional positions, including those in its subcomponents, which are subordinate to the CMO’s agencywide responsibilities and functions.
VI.FACA is the principal statute pertaining to advisory committees. However, other statutes may impact their use and operations. (c)
(a) Each advisory committee meeting is held at a reasonable time and in a manner or place reasonably accessible to the public, to include facilities that are readily accessible to and usable by persons with disabilities, consistent with the goals of section504 of the Rehabilitation Act of 1973, as amended, 29 U.S.C. 794;
(4) A statement whether all or part of the meeting is open to the public or closed; if the meeting is closed state the reasons why, citing the specific exemption(s) of the Government in the Sunshine Act, 5 U.S. 552 b(c), as the basis for closure; and
(a) Obtain prior approval. Submit a request to the agency head, or in the case of an independent Presidential advisory committee, the Secretariat, citing the specific exemption(s) of the Government in the Sunshine Act, 5 U.S. 552 b(c), that justify the closure. The request must provide the agency head or the Secretariat sufficient time (generally, 30 calendar days) to review the matter in order to make a determination before publication of the meeting notice required by §102-3.150.
Timely access to advisory committee records is an important element of the public access requirements of the Act. Section10(b) of the Act provides for the contemporaneous availability of advisory committee records that, when taken in conjunction with the ability to attend committee meetings, provide a meaningful opportunity to comprehend fully the work undertaken by the advisory committee. Although advisory committee records may be withheld under the provisions of the Freedom of Information Act (FOIA), as amended, if there is a reasonable expectation that the records sought fall within the exemptions contained in section552(b) of FOIA, agencies may not require members of the public or other interested parties to file requests for non-exempt advisory committee records under the request and review process established by section552(a)(3) of FOIA.
(a) Presidential advisory committee follow-up report. Within one year after a Presidential advisory committee has submitted a public report to the President, a follow-up report required by section6(b) of the Act must be prepared and transmitted to the Congress detailing the disposition of the advisory committee’s recommendations. The Secretariat shall assure that these reports are prepared and transmitted to the Congress as directed by the President, either by the President’s delegate, by the agency responsible for providing support to a Presidential advisory committee, or by the responsible agency or organization designated in the charter of the Presidential advisory committee pursuant to §102-3.75. In performing this function, GSA may solicit the assistance of the President’s delegate, the Office of Management and Budget (OMB), or the responsible agency Committee Management Officer (CMO), as appropriate. Reports shall be consistent with specific guidance provided periodically by the Secretariat.
(b) Annual comprehensive review of Federal advisory committees. To conduct an annual comprehensive review of each advisory committee as specified in section7(b) of the Act, GSA requires Federal agencies to report information on each advisory committee for which a charter has been filed in accordance with §102-3.70, and which is in existence during any part of a Federal fiscal year. Committee Management Officers (CMOs), Designated Federal Officers (DFOs), and other responsible agency officials will provide this information by data filed electronically with GSA on a fiscal year basis, using a Governmentwide shared Internet-based system that GSA maintains. This information shall be consistent with specific guidance provided periodically by the Secretariat. The preparation of these electronic submissions by agencies has been assigned interagency report control number (IRCN) 0304-GSA-AN.
(c) Annual report of closed or partially-closed meetings. In accordance with section10(d) of the Act, advisory committees holding closed or partially-closed meetings must issue reports at least annually, setting forth a summary of activities and such related matters as would be informative to the public consistent with the policy of 5 U.S. 552(b).
(d) Advisory committee reports. Subject to 5 U.S. 552, 8 copies of each report made by an advisory committee, including any report of closed or partially-closed meetings as specified in paragraph (c) of this section and, where appropriate, background papers prepared by experts or consultants, must be filed with the Library of Congress as required by section13 of the Act for public inspection and use at the location specified §102-3.70.
(e) Advisory committee records. Official records generated by or for an advisory committee must be retained for the duration of the advisory committee. Upon termination of the advisory committee, the records must be processed in accordance with the Federal Records Act (FRA), 44 U.S.C.Chapters21, 29–33, and regulations issued by the National Archives and Records Administration (NARA) (see 36 CFR part s1220, 1222, 1228, and 1234), or in accordance with the Presidential Records Act (PRA), 44 U.S.C.Chapter22.
Table 3-5 - -AppendixA to SubpartD
I.With some exceptions, advisory committee meetings are open to the public. §102-3.140, (a) §102-3.155
(A) No. Advisory committee meetings may be closed when appropriate, in accordance with the exemption(s) for closure contained in the Government in the Sunshine Act, 5 U.S. 552 b(c).
II.Notices must be published in the Federal Register announcing advisory committee meetings. §102-3.150
III.Although certain advisory committee records may be withheld under the Freedom of Information Act (FOIA), as amended, 5U.S. 552, agencies may not require the use of FOIA procedures for records available under section10(b) of FACA. §102-3.170
(A) No. Section10(b) of FACA provides that subject to section552 of Title 5, United States Code, the records, reports, transcripts, minutes, appendixes, working papers, drafts, studies, agenda, or other documents which were made available to or prepared for or by each advisory committee shall be available for public inspection and copying at a single location in the offices of the advisory committee or the agency to which the advisory committee reports until the advisory committee ceases to exist.
(i) The purpose of section10(b) of the Act is to provide for the contemporaneous availability of advisory committee records that, when taken in conjunction with the ability to attend advisory committee meetings, provide a meaningful opportunity to comprehend fully the work undertaken by the advisory committee.
(ii) Although advisory committee records may be withheld under the provisions of FOIA if there is a reasonable expectation that the records sought fall within the exemptions contained in section552(b) of FOIA, agencies may not require members of the public or other interested parties to file requests for non-exempt advisory committee records under the request and review process established by section552(a)(3) of FOIA.�
(iii) Records covered by the exemptions set forth in section552(b) of FOIA may be withheld. An opinion of the Office of Legal Counsel (OLC), U. S. Department of Justice concludes that FACA requires disclosure of written advisory committee documents, including predecisional materials such as drafts, working papers, and studies. The disclosure exemption available to agencies under exemption5 of FOIA for predecisional documents and other privileged materials is narrowly limited in the context of FACA to privileged “inter-agency or intra-agency” documents prepared by an agency and transmitted to an advisory committee. The language of the FACA statute and its legislative history support this restrictive application of exemption5 to requests for public access to advisory committee documents. Moreover, since an advisory committee is not itself an agency, this construction is supported by the express language of exemption5 which applies only to inter-agency or intra-agency materials.
(iv) Agencies first should determine, however, whether or not records being sought by the public fall within the scope of FACA in general, and section10(b) of the Act in particular, prior to applying the available exemptions under FOIA. (See OLC Opinion 12 Op. O.L.C. 73, dated April 29, 1988, which is available from the Committee Management Secretariat (MC), General Services Administration, 1800 F Street, NW., Washington, DC 20405–0002.)
IV.Advisory committee records must be managed in accordance with the Federal Records Act (FRA), 44U.S.C.Chapters21, 29–33, and regulations issued by the National Archives and Records Administration (NARA) (36CFR part s1220, 1222, 1228, and 1234), or the Presidential Records Act (PRA), 44U.S.C.Chapter22.
This subpart provides guidance to agencies on compliance with section15 of the Act. Section15 establishes requirements that apply only in connection with a funding or other written agreement involving an agency’s use of advice or recommendations provided to the agency by the National Academy of Sciences (NAS) or the National Academy of Public Administration (NAPA), if such advice or recommendations were developed by use of a committee created by either academy. For purposes of this subpart, NAS also includes the National Academy of Engineering, the Institute of Medicine, and the National Research Council. Except with respect to NAS committees that were the subject of judicial actions filed before December 17,1997, no part of the Act other than section15 applies to any committee created by NAS or NAPA.
(a) Section15 requirements. An agency may not use any advice or recommendation provided to an agency by the National Academy of Sciences (NAS) or the National Academy of Public Administration (NAPA) under an agreement between the agency and an academy, if such advice or recommendation was developed by use of a committee created by either academy, unless:
(2) In the case of NAS, the academy certifies that it has complied substantially with the requirements of section15(b) of the Act; or
(3) In the case of NAPA, the academy certifies that it has complied substantially with the requirements of section15(b)(1), (2), and (5) of the Act.
(b) No agency management or control. Agencies must not manage or control the specific procedures adopted by each academy to comply with the requirements of section15 of the Act that are applicable to that academy. In addition, however, any committee created and used by an academy in the development of any advice or recommendation to be provided by the academy to an agency must be subject to both actual management and control by that academy and not by the agency.
(1) The academy has adopted policies and procedures that comply with the applicable requirements of section15 of the Act; and
Table 1-1 - AppendixA to SubpartE
I.Section 15 of the Act allows the National Academy of Sciences (NAS) and the National Academy of Public Administration (NAPA) to adopt separate procedures for complying with FACA. §102-3.185
(1) May agencies rely upon an academy certification regarding compliance with section15 of the Act if different policies and procedures are adopted by NAS and NAPA?
(A) Yes. NAS and NAPA are completely separate organizations. Each is independently chartered by the Congress for different purposes, and Congress has recognized that the two organizations are structured and operate differently. Agencies should defer to the discretion of each academy to adopt policies and procedures that will enable it to comply substantially with the provisions of section15 of the Act that apply to that academy.
II.Section15 of the Act allows agencies to enter into funding agreements with NAS and NAPA without the academies’ committees being “managed” or “controlled.” §102-3.185