Source: http://usny.nysed.gov/rttt/rfp/ds-08/home.html
Timestamp: 2017-03-23 20:15:03
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Education Data Portal: Content Management and System Services Solution (DS-08) : Requests for Proposals (RFPs) : Race to the Top : NYSED
/ Education Data Portal: Content Management and System Services Solution
RFP Number: DS-08	Education Data Portal: Content Management and System Services Solution
RECENT UPDATES Additional MWBE Subcontractors – Addendum to Questions and Answers Part 1 of 2, Part 3.1 List of NYS-certified M/WBE firms interested in subcontracting opportunities – POSTED June 12, 2012:
Additional MWBE Subcontractors (28 KB)
Question and Answer Summary (Part 1 of 2) in Word and PDF format (with a sortable Excel database) – POSTED May 25, 2012: Questions and Answers (Part 1 of 2) - Word (1.77 MB)
Questions and Answers (Part 1 of 2) - PDF (996 KB)
Questions and Answers (Part 1 of 2) - Excel (90 KB)
Questions and Answers Summary (Part 2 of 2) in Word and PDF format (with a sortable Excel database) – POSTED June 1, 2012:
Questions and Answers (Part 2 of 2) - Word (514 KB)
Questions and Answers (Part 2 of 2) - PDF (483 KB)
Questions and Answers (Part 2 of 2) - Excel (44 KB)
OVERVIEW OF THIS PROCUREMENT OPPORTUNITY
The New York State Education Department is requesting proposals (RFPs) for products and services to develop, test, deploy, and support an Education Data Portal (EDP). The goals of the EDP procurements are to:
Educators use data to help identify student educational needs and have integrated access to aligned State-provided and user-generated curriculum and instructional resources. Access between data dashboards and curriculum and instructional resources should be provided within the EDP single sign-on environment by means of intuitive navigation, access to integrated search functions, and, optionally, embedded recommendation engines.
EDP Content Management and System Services RFP: The EDP Content Management and System Services RFP includes all of the services needed to develop, test, deploy, and support the EDP that are not included in the Data Dashboards RFP. The EDP Content Management and System Services RFP includes development of a Content Management and Collaboration tool, an integrated portal, as well as overarching EDP project management, integration, support, help desk, and other professional services.
SUMMARY OF THIS PROCUREMENT OPPORTUNITY
Education Data Portal: Content Management and System Services
The New York State Education Department (NYSED) Office of Information Reporting Services is seeking proposals for Education Data Portal: Content Management and System Services.
Subcontracting (exclusive of sub-contracted hosting services) will be limited to sixty percent (60%) of the annual contract budget. Subcontracting is defined as non-employee direct personal services and related incidental expenses, including travel. Bidders are required to comply with NYSED’s Minority and Women-Owned Business Enterprises (M/WBE) participation goals for this RFP. Please see the section on NYSED’s Minority/Women-Owned Business Enterprise (M/WBE) Compliance Requirements.
NYSED is issuing concurrently a separate RFP, for Education Data Portal: Data Dashboard Solutions. The same vendor cannot be a prime contractor on both contracts, although a vendor can be a prime contractor on one and a subcontractor on the other, or a subcontractor on both. All roles depicted with an asterisk in the “Proposed EDP Management Structure” diagram in Section 1.3 must be provided by the prime contractor on the Content Management and System Services contract. NYSED will make one (1) award pursuant to this RFP. The contract resulting from this RFP will be for a three-year term with two optional one-year extensions.
Service Area: Office of Information Reporting Services.
Mandatory Requirements: See Section 2.2 of the RFP.
MANDATORY BIDDERS’ CONFERENCE
A mandatory bidders’ conference will be held on May 11, 2012 at the New York State Education Department, Room 5 A/B, 89 Washington Avenue, Albany, NY 12234 from 9:30 am to 12:30 pm ET. All interested bidders must attend this conference to be eligible to submit a bid. All bids received from entities that were not in attendance at this conference will be treated as nonresponsive and disqualified from the review process.
CONTRACT ASSURANCES The following information WILL BE INCLUDED in the contract that results from this RFP:
The State of New York Agreement (Section 4.10)
Appendix A - Standard Clauses for all NYS Contracts (Section 4.11)
Appendix A-1 - NYSED standard changes and additions to the State of New York Agreement (Section 4.12)
Appendix Q - Amendments and Additions to Appendix A-1 for this Contract and Additional Contractual Provisions (Sections 4.13.1 to 4.13.41)
Appendix A-2 - American Recovery and Reinvestment Act of 2009, Additional Contract Record Keeping Requirements (Section 4.14) Vendors who are unable to complete or abide by these assurances should not respond to this request.
Exceptions to these contract terms and conditions may be raised during the Question and Answer period and through the cover letter submitted with the proposal. Note that NYSED will only consider exceptions to the State’s draft contract if doing such is in the State’s best interest. Any draft contract exceptions taken by a bidder should fully describe how they are in the best interest of the State for NYSED’s consideration. NYSED expressly reserves the right to reject or accept any such exceptions in whole or in part at NYSED’s sole discretion. NYSED will not entertain exceptions brought to its attention after the proposal due date or during contract negotiations. The bidder’s proposal and/or proposal price must not be contingent upon these requested exceptions, and must remain firm, even if all such exceptions are rejected by NYSED in their totality.
RFP COMPONENTS Components contained in RFP Proposal #DS-08 are as follows:
Proposal Format, Content, and Submission
Questions About the RFP: Content questions regarding this RFP had to be sent by close of business May 18, 2012. The period for content questions is now closed. Please refer to the Questions and Answers document for answers to questions received. Questions about RFP process may still be directed as follows: Program Matters Fiscal Matters M/WBE Matters Kathleen Moorhead
edpContentManagement@mail.nysed.gov
Schedule of Key Events:
RFP Release Date
Mandatory Bidder’s Conference (in Albany)
May 11, 2012 @ 9:30 AM ET
SLC Bidder’s Conference (via web conference)
May 16, 2012 @ 12.30 PM ET
Question Submittal Deadline (Questions may contain exceptions to the Terms and Conditions)
May 18, 2012 @ 5:00 PM ET
Question Response Release (Part 1 of 2)
Question Response Release (Part 2 of 2)
Proposals Due June 19, 2012 @ 3:00 PM ET
Proposal Evaluation Begins
July 9, 10 and 11, 2012
Recommendation & Designation
July 23 – August 23, 2012
All interested bidders should submit a Letter of Intent (see Section 5.10). The Letter of Intent should be submitted electronically to edpContentManagement@mail.nysed.gov and submitted by May 4, 2012.
The following documents must be submitted in separately sealed envelopes, as detailed in the Section 2 - Proposal Format, Contents and Submission, and be received at NYSED no later than June 19, 2012 by 3:00 PM:
Technical Proposal labeled “Technical Proposal - RFP #DS-08 Do Not Open” Cost Proposal labeled “Cost Proposal - RFP #DS-08 Do Not Open” (See Attachment 6.9) M/WBE Documents labeled “M/WBE Documents - RFP #DS-08 Do Not Open”
Note: A copy of the technical, cost, and M/WBE proposals must also be submitted in Microsoft Word/Excel on CD-ROM. Please include it in a separate envelope labeled “CD-ROM – RFP#DS-08 Do Not Open”.
All proposals should be delivered via a method that requires a signature from NYSED upon receipt. The mailing address for all the above documentation is:
Attn: Lynn Caruso, RFP#DS-08
89 Washington Avenue, Room 505W EB
RFP DOCUMENTS RFP DS-08 Documents in PDF (1.20 MB)
RFP DS-08 Documents in Word (2.03 MB)
New as of 6/1/12: CMSS Revised MWBE Documents Section 5.9_060112 | PDF (167 KB) | Word (214 KB)
New as of 6/1/12: CMSS Revised MWBE Purchases Section 5.8_060112 | PDF (16 KB) | Word (42 KB)
New as of 6/1/12: CMSS Revised Subcontracting Form Section 5.8_060112 | PDF (15 KB) | Word (38 KB)
New as of 6/1/12: Iran Divestment Act Certification_060112 | PDF (12 KB) | Word (26 KB)
New as of 6/1/12: EDP DS-08 T&C Revs FINAL clean 6-1-12 (397 KB)
New as of 6/1/12: EDP DS-08 T&C Revs FINAL markup 6-1-12 (257 KB)
RFP ATTACHMENTS CMSS Attachment 6.1 - Shared Learning Infrastructure Documentation ZIP file: (4.60 MB)
CMSS Attachment 6.2 - Detailed Requirements in Excel (172 KB)
Revised on 6/1/12: CMSS Attachment 6.3 - Hosting Services Content | PDF (70 KB) | Word (81 KB)
CMSS Attachment 6.4 - Maintenance and Support Services | PDF (49 KB) | Word (90 KB)
CMSS Attachment 6.5 - Company Experience and References | PDF (59 KB) | Word (66 KB)
Revised on 6/1/12: CMSS Attachment 6.6 - Staffing Plan and Resumes | PDF (63 KB) | Word (39 KB)
CMSS Attachment 6.7 Counts of Student Enrollment Classroom Teachers and Other Educators in Excel (2.21 MB)
CMSS Attachment 6.8 - Statement of Work | PDF (341 KB) | Word (218 KB)
CMSS Attachment 6.9 Cost Proposal Worksheet in Excel (84 KB)
Original RFP Posting Date: April 20, 2012
Last Updated: February 7, 2014 1:40 PM