Source: https://www.aau.at/en/university/organisation/management/rectorate/
Timestamp: 2017-12-13 01:31:58
Document Index: 84312592

Matched Legal Cases: ['§ 1', '§ 2', '§ 3', '§ 4', '§ 7', '§ 5', '§ 6', '§ 7', '§ 8', '§ 9']

Rectorate – Alpen-Adria-Universität Klagenfurt
AAU / University / Organisation / Management / Rectorate
Oliver Vitouch (Rector), Doris Hattenberger (Education), Friederike Wall (Research) and Martin Hitz (Personnel)
The Rectorate leads the university and represents it externally. It is responsible for the performance of all tasks not assigned to other bodies in the current version of the Universities Act 2002 German Federal Law Gazette I no 120/2002. Among the Rectorate’s responsibilities are the tasks specified in section 22(1), clauses 1-17 of the Universities Act 2002. In accordance with section 23(1) of the Universities Act 2002, the Rector is the Chair of the Rectorate and is its spokesperson.
The Rectorate informs the University Council and the Senate in a comprehensive and timely manner about all matters that are likely to have considerable influence on the future development of the university.
The Rectorate is made up of the Rector, the Vice-Rector for Research, the Vice-Rector for Education and the Vice-Rector for Personnel.
The Rectorate is supported by the Office of the Rectorate.
Rectorate rules of procedure*
§ 1 Responsibilities of the Rectorate
§ 2 Members of the Rectorate
The Rectorate is made up of the Rector, the Vice-Rector for Research, the Vice-Rector for Educational and the Vice-Rector for Personnel.
§ 3 Principles of active service
The members work together in a spirit of collective responsibility and keep one another informed about all important measures and operations within their areas of responsibility. Every member is duty bound to call for a resolution of the Rectorate where an area of operation could have a significant impact on one of the other areas of business.
The members of the Rectorate are duty bound to use due diligence in their work, and shall not be bound by any directions in the exercise of their duties. The Rector remains committed to the guidelines.
§ 4 Responsibility and competences
1. The following matters will be safeguarded jointly by the members of the Rectorate:
a) creating a draft statute, as well as drafts of changes to statutes, to be submitted to the Senate;
b) creating a development plan and an organisational chart for the university, to be submitted to the Senate and the University Council;
c) creating a draft of the performance agreement and the design agreement, to be submitted to the University Council;
d) creating an estimated budget (including investments budget) together with the communication of this to the Senate for information purposes;
e) participating in the dismissal of a member of the University Council;
f) instigating evaluations;
g) strategic planning of university courses offered;
h) establishing and conveying degree courses, opinion on the curricula, interdiction of the curricula, or changes thereto for reasons as laid out in section 22(1), clause 12;
i) supporting international relations and cooperation projects;
j) representing the university at committees and other meetings; this is done by the responsible member of the board of the Rectorate, in accordance with these rules of procedure. By way of derogation from § 7, representation can be decided by mutual agreement among the members of the Rectorate.
k) performing all tasks not specified in these rules of procedure or in the Universities Act (general competence, section 22(1) of the Universities Act 2002, second sentence). At the decision of the Rectorate, certain tasks of this type can be assigned for handling to one or several members of the Rectorate; this is then to be published in the university gazette.
2. The members of the Rectorate are to execute the following tasks individually in accordance with section 22(6) of the Universities Act 2002:
2.1 By the Rector:
a) appointing and dismissing the heads of organisational units;
b) agreeing targets with the heads of the organisational units, as well as budget allocation, including determination of staffing structures, either with the agreement of or in collaboration with the other members of the Rectorate, depending on the jurisdiction of the responsibility;
c) assigning members of the university to the individual organisational units (section 94(2), clauses 2 to 6);
d) tendering for professorships in accordance with section 98(2) of the Universities Act 2002;
e) appointing university professors in accordance with section 97 et seqq. of the Universities Act 2002 and executing all personnel matters regarding university professors (to include the conducting of staff evaluations);
f) approving guidelines for the empowerment of university employees, in accordance with section 28(1) of the Universities Act 2002;
g) establishing an accounting and reporting system (with the exception of the knowledge scoreboard);
h) setting deadlines and substitute performance measures where bodies default, in accordance with section 47(1) of the Universities Act 2002;
i) negotiating and concluding the performance agreement and design agreement with the Federal Minister, and then promptly informing the University Council of the result (section 23(1), clause 4 of the Universities Act 2002);
j) preparing the accounts;
k) determining the reimbursement of costs and decisions about where this is to be used, in accordance with sections 26(3) and 27(3) of the Universities Act 2002;
l) organising and having an awareness of internal and external communication and of alumni activity;
m) executing the agendas for equality, for promotion of women and for protection against discrimination, in agreement with the other members of the Rectorate, depending on jurisdiction;
n) granting exemptions and special leave in cases where the duration exceeds four months;
o) granting authorisation to teach (venia docendi) in accordance with section 103(1) in conjunction with 103(9) of the Universities Act 2002.
2.2 By the Vice-Rector for Research:
a) overall responsibility for the research and development agendas, including securing good academic practice;
b) overall responsibility for all Doctoral programme agendas (including Doctoral programme admissions, section 64(4) of the Universities Act 2002);
c) creating the knowledge scoreboard;
d) evaluating research;
e) undertaking all transactions in research matters, in particular the completion of international research cooperations, authorisation and interdiction of research projects, as well as the granting and withdrawal of project authority, in accordance with sections 26 and 27 of the Universities Act 2002 (with the exception of transactions that are reserved for the head of the OU, in accordance with section 27(1), clauses 1-5 of the Universities Act 2002;
f) communicating about the take up of service inventions.
2.3 By the Vice-Rector for Education:
a) overall responsibility for all agendas relating to academic teaching (with the exception of Doctoral programmes);
b) developing and operating the quality management system;
c) conducting teaching evaluations;
d) student admissions (including all further Rectorate agendas, in accordance with sections 60 to 71 of the Universities Act 2002) with the exception of Doctoral programme admissions (section 64[4] of the Universities Act 2002);
e) levying university fees at the legally determined level (including decisions and instruments in accordance with section 92 of the Universities Act 2002, in budgetary cooperation with the Rector);
f) initiating and maintaining international relations and cooperation projects;
g) promoting student mobility (incoming and outgoing);
h) granting scholarships (for social scholarships in cooperation with the social fund), particularly for the promotion of significant academic achievement for students within the Alps/Adriatic area, in accordance with part D, section 12 of the Statute.
2.4 By the Vice-Rector for Personnel:
a) executing all personnel matters, relating to personnel management and personnel development, with the exception of the areas that fall under the responsibility of the Rector, as laid out in section 23(1) of the Universities Act 2002;
b) conducting staff evaluations, with the exception of those for university professors, as laid out in section 97 et seqq. of the Universities Act 2002;
c) undertaking the allocation of posts and providing approval for reoccupation of posts by existing staff (in budgetary coordination with the Rector), tendering for and filling job posts, with the exception of those of university professors;
d) representing the university in equality working groups and in works councils for personnel matters (with the exception of the matters given in section 23[1] clause 7 of the Universities Act 2002).
3. The following tasks will be executed by two members of the Rectorate together:
3.1 By the Rector and by the Vice-Rector for Education:
a) representing the university in international associations and partnerships;
b) submitting university courses to the Senate, appointing directors for said courses and determining the course fees, in accordance with section 91(7) of the Universities Act 2002.
3.2 By the Rector and by the Vice-Rector for Personnel:
a) concluding works agreements with the works council for academic and general personnel;
b) creating proposals for the further development of plans to promote women;
c) overall responsibility for all agendas relating to campus development and infrastructure.
3.3 By the Vice-Rector for Research and by the Vice-Rector for Personnel:
a) promoting the mobility of academic staff;
b) promoting the next generation of academic staff.
4. Where there is any doubt about responsibility within the meaning of section 22(6) of the Universities Act 2002, then it falls to the Rectorate to make a decision.
§ 5 Decisions in economic matters
Decisions made with regard to economic matters will be handled using the four-eyes principle. Economic matters are to be decided by the Rector, together with at least one of the vice-rectors, in accordance with section 22(6) of the Universities Act 2002, unless two members of the Rectorate share the responsibility, in accordance with these rules of procedure.
Decisions within the meaning of section 15(4) in conjunction with section 21(1) clause 12 of the Universities Act 2002 require the agreement of the University Council if
a) the university enters into a commitment of more than €250,000 either through a one-off transaction or through multi-year contracts over a period of a maximum of three years,
b) or for multi-year contracts whose three-year amount is less than the limit of lit. A, if the transaction could give rise to a commitment (in particular within the framework of a continuing obligation) which cannot be settled unilaterally by the university of more than €250,000.
This excludes (1) the conclusion of contracts of employment and (2) transactions which are concluded on the basis of sections 26 and 27 of the Universities Act 2002, provided that the incoming project funding or third-party funding is expected to exceed the university’s expenditure.
The establishment of, and participation in, companies and foundations similarly requires the permission of the University Council, in accordance with section 21(1) clause 9 of the Universities Act 2002.
§ 6 Power of representation
In relation to third parties, the following applies:
Documents concerning matters which fall within the field of competence of the entire Rectorate must be signed by the Rector.
Documents concerning matters which fall under the competence of a single member of the Rectorate, in accordance with these rules of procedure, must be signed by this member of the Rectorate.
Documents concerning matters which fall under the competence of two members of the Rectorate, in accordance with these rules of procedure, must be signed by each of these members.
In cases where one of the members of the Rectorate is hindered in their duty to sign documents, the representation provision of § 7 will apply.
Where the Rector is unable to perform his duties, he is to be represented by the Vice-Rector for Personnel.
Should the provision in paragraph 1 not be applicable, representation will be provided by the Vice-Rector for Research.
Should the provisions in paragraphs 1 and 2 not be applicable, representation will be provided by the Vice-Rector for Education.
In cases where one of the vice-rectors is hindered in their duties, they will be represented by the Rector. Should the Rector also be hindered, then actions should be taken which correspond logically to the regulations laid out in paragraphs 1 to 3.
§ 8 Resolutions
In the case of all matters, in accordance with section 4(1) lit. a to i of these rules of procedure, the personal participation (where necessary also via electronic means) of at least three members of the Rectorate is required for a resolution to be passed. For matters in accordance with lit. k, the participation of at least two members is required. The transfer of votes is impermissible.
The Rectorate makes decisions using a simple voting majority of participating members. Passing a resolution in the case of development plans, drafts of performance agreements and changes to these rules of procedure requires a ¾-majority. Votes are either classed as ‘in favour’ or ‘against’.
In the case of a tied vote the Rector’s vote is decisive (the casting vote, in accordance with section 22(5) of the Universities Act 2002). Excepted here are decisions made by two members of the Rectorate together.
Every resolution passed by the Rectorate will be immediately recorded.
The recording of the resolution will be signed by all participating members of the Rectorate. Dissenting votes will be recorded separately. Every member of the Rectorate receives access to an electronic copy of the recorded resolution.
§ 9 Entry into force and amendments
The representational rules of procedure and any amendment thereof will come into force the day after being approved by the University Council, and will be announced in the University of Klagenfurt’s Bulletin.
Applicable version: the Rectorate resolution of 15 May 2017 and the University Council resolution of 15 May 2017.
* Approved version: the Rectorate resolution of 24 November 2016; approved by the University Council of 2 December 2016.