Source: http://farsite.hill.af.mil/reghtml/changes/dac/DCN20001025.htm
Timestamp: 2018-10-22 10:52:24
Document Index: 428183173

Matched Legal Cases: ['art 19', 'art 19', 'art 19', 'art 219', 'ART 3', 'art] 204', 'ART 4', 'arts 204', 'arts 204']

DCN20001025
DFARS CHANGE NOTICE 20001025
[DFARS Case 2000-D021]
SUMMARY: The Director of Defense Procurement has issued a final rule amending the Defense Federal Acquisition Regulation Supplement (DFARS) to update policy pertaining to the functions of small business specialists at DoD contracting activities. The rule provides for small business specialist review of all proposed acquisitions exceeding $10,000 in value.
FOR FURTHER INFORMATION CONTACT: Ms. Susan Schneider, Defense Acquisition Regulations Council, OUSD (AT&L) DP (DAR), IMD 3C132, 3062 Defense Pentagon, Washington, DC 20301-3062. Telephone (703) 602-0326; telefax (703) 602-0350. Please cite DFARS Case 2000-D021.
Section 19.201(d) (10) of the Federal Acquisition Regulation (FAR) requires an Office of Small and Disadvantaged Business Utilization within a contracting activity to make recommendations as to whether an acquisition should be awarded under FAR Subpart 19.5 as a small business set-aside, under FAR Subpart 19.8 as a Section 8(a) award, or under FAR Subpart 19.13 as a HUBZone set-aside. The corresponding text at DFARS 219.201(d) required DoD small business specialists to review and make recommendations for all acquisitions over $10,000, except those restricted for exclusive small business participation. This final rule revises DFARS 219.201(d) to provide for small business specialist review of all acquisitions over $10,000, including those restricted for exclusive small business participation. This will permit small business specialists to make recommendations for Section 8(a) awards and HUBZone set-asides in accordance with FAR 19.201(d). The rule also makes editorial changes to update and clarify the text. This rule was not subject to Office of Management and Budget review
The Paperwork Reduction Act does not apply because the rule does not impose any information collection requirements that require the approval of the Office of Management and Budget under 44 U.S.C. 3501, et seq. List of Subjects in 48 CFR Part 219
Update of Small Business Specialist Functions
(d) For the defense agencies, the director of the Office of Small and Disadvantaged Business Utilization shall[must] be appointed by, be responsible to, and report directly to the director or deputy director of the defense agency.
(7)[(8)] The responsibility for assigning small business technical advisors is delegated to the head of the contracting activity.
(9)[(10)] Contracting activity small business specialists perform this function by-
(B) Making the review before issue of the solicitation or contract modification and documenting it on DD Form 2579, Small Business Coordination Record; [and]
(C) Referring recommendations which[that] have been rejected by the contracting officer to the Small Business Administration (SBA) procurement center representative. However, in the case of a rejected small disadvantaged business set-aside recommendation or if an SBA representative is not assigned or available, the specialist refers the matter to the specialist's appointing authority.
48 CFR Appendix F to Chapter 2
[DFARS Case 2000-D008]
to update instructions for completion of the Material Inspection and Receiving Report. The rule adds requirements for inclusion of the title, mailing address, and telephone number of the Government official responsible for acceptance of supplies or services under a contract.
Regulations Council, OUSD(AT&L)DP(DAR), IMD 3C132, 3062 Defense
Pentagon, Washington, DC 20301-3062. Telephone (703) 602-0293; telefax
(703) 602-0350. Please cite DFARS Case 2000-D008.
DD Form 250 and other forms prescribed by the DFARS are not included in the Code of Federal Regulations. The forms are available via the Internet at http://frwebgate.access.gpo.gov/cgi-bin/leaving.cgi http://www.acq.osd.mil/dp/dars/dfars/toc253_3.htm">http://www.acq.osd.mil/dp/dars/dfars/toc253_3.htm
(a) DD Form 250.
When acceptance is at destination, the receiving activity retains the shipping document(s) to verify the entries on the consignee copy of the DD Form 250 forwarded by the contractor (reference F-401, Table 1) before signing Block 21B[b].
PART 3--PREPARATION OF THE DD FORM 250 AND DD FORM 250C
(1) Dates shall[must] use seven[nine] spaces consisting of the last two [four] digits of the year, three[-position] alphabetic month abbreviation, and two digits for the day. For example, 90AUG07, 90SEP24[2000AUG07, 2000SEP24].
(2) Addresses shall[must] consist of the name, street address/P.O. box, city, state, and ZIP code.
(3) Enter to the right of and on the same line as the word "Code" in Blocks 9 through 12 and in Block 14-
(i) The Commercial and Government Entity Handbook (H4/H8) code,[;]
(ii) [The DoD activity address code (DoDAAC) as it appears in the] DoD Activity Address Directory (DO[o]DAAD), [DoD 4000.25-6-M;] or
(4) Enter the DODAAD[DoDAAC], CAGE (H4/H8), or MAPAD code in Block 13.
(6) Enter overflow data from the DD Form 250 in Block 16 or in the body of the DD Form 250c with an appropriate cross[-]reference. Do not number or distribute additional DD Form 250c sheets, solely for continuation of Block 23 data as part of the MIRR.
(7) Do not include classified information in the MIRR. MIRRs shall [must] not be classified.
(1) Block 1--PROC[UREMENT] INSTRUMENT IDEN[TIFICATION] (CONTRACT) [NO].
(i) Enter the 13[-]position alpha-numeric basic Procurement Instrument Identification Number (PIIN) of the contract. When applicable, enter the four[-position] alpha-numeric call/order serial number which[that] is supplementary to the 13[-]position basic PIIN. This number is also referred to as the Supplementary Procurement Instrument Identification Number (SPIIN). Use SPIINs for (also see [Subpart] 204.70)-
(A) Delivery orders under indefinite[-]delivery type contracts;
(ii) Except as indicated in paragraph [(b)(1)](iii) [of this section], do not enter supplementary numbers used in conjunction with basic PIINs to identify-
(B) Modifications to calls/ [or] orders; or
(iii) When shipping instructions are furnished by telephone or TWX message and shipment is made before receipt of the confirming contract modification (SF 30, Amendment of Solicitation /Modification of Contract), enter the contract modification six[-]digit number or the two[-]digit call or order number immediately following the PIIN or call/order four[-]digit SPIIN.
1. PROC[UREMENT] INSTRUMENT IDEN[TIFICATION]
(CONTRACT) [NO.] DSA[SPO]400-90[00]-F-1684
GS-000S-61917
(i) The shipment number has a three[-position] alpha character prefix and a four[-position] numeric or alpha-numeric serial number.
(A) The prime contractor shall control and assign the shipment number prefix. The shipment number shall consist of three alphabetic characters for each "Shipped From" address (Block 11). The shipment number prefix shall be different for each "Shipped From" address and shall remain constant throughout the life of the contract. The prime contractor may assign separate prefixes when shipments are made from different locations within a facility identified by one "Shipped From" address.
(B) Number the first shipment 0001 for shipments made under the contract or contract and order number shown in Block 1 from each "Shipped From" address, or shipping location within the "Shipped From" address. Consecutively number all subsequent shipments with the identical shipment number prefix.
(1) Use alpha-numeric serial numbers when more than 9,999 numbers are required. Serially assign alpha-numeric numbers with the alpha in the first position (the letters I and O shall not be used) followed by the three[-]position numeric serial number. Use the following alpha-numeric sequence:
(2) When this series is completely used, start over with 0001.
(ii) Reassign the shipment number of the initial shipment where a "Replacement Shipment" is involved (see paragraph (b)(16)(iv)(F) of this section).
(iii) The prime contractor shall control deliveries and on the final shipment of the contract shall end the shipment number with a "Z." Where the final shipment is from other than the prime contractor's plant, the prime contractor may elect either
to:[-]
(A) Direct the subcontractor making the final shipment to end that shipment number with a "Z"; or
(B) Upon determination that all subcontractors have completed their shipments, to correct the DD Form 250 (see F-305) covering the final shipment made from the prime contractor's plant by addition of a "Z" to that shipment number.
(iv) Contractors follow the procedures in F-306 to use commercial invoices.
(3) Block 3--DATE SHIPPED. Enter the date the shipment is released to the carrier or the date the services are completed. If the shipment will be released after the date of CQA and/or acceptance, enter the estimated date of release. When the date is estimated, enter an "E" after the date. Do not delay distribution of the MIRR for entry of the actual shipping date. Reissuance of the MIRR is not required to show the actual shipping date [(see F-303)].
(i) The words "conform to contract" contained in the printed statements in Blocks A[21a] and B[21b] relate to quality and to the quantity of the items on the report. Do not modify the statements. Enter notes taking exception in Block 16 or on attached supporting documents with an appropriate block cross[-]reference.
(iii) When contract terms provide for use of Certificate of Conformance and shipment is made under these terms, the contractor shall enter "Certificate of Conformance" in Block 21A[a] on the next line following the CQA and acceptance statements. Attach or include the appropriate contractor signed certificate on the top copy of the DD Form 250 copies distributed to the payment office or attach or include the appropriate certificate on the contract administration office copy when contract administration (Block 10 of the DD Form 250) is performed by DCMA. In addition, attach a copy of the signed certificate to, or enter on, copies of the MIRR sent with shipment.
(A) The authorized Government representative shall[must]-
(1) Place an "X" in the appropriate CQA and/or acceptance box(es) to show origin CQA and/or acceptance. When the contract requires CQA at destination in addition to origin CQA, enter an asterisk at the end of the statement and an explanatory note in Block 16;
(3) Enter the typed, stamped, or printed name[, title,] and office DODAAD code[mailing address, and commercial telephone number].
(A) When acceptance at origin is indicated in Block 21A[a], [make] no entries shall be made in Block 21B[b].
(B) When CQA and acceptance or acceptance is at destination, the authorized Government representative shall[must]-
(1) Place an "X" in the appropriate box(es);
(3) Enter typed, stamped, or printed name and[,] title[, mailing address, and commercial telephone number].
(C) When "ALTERNATIVE RELEASE PROCEDURE" is entered in Block 21A[a] and acceptance is at destination, the authorized Government representative shall[must] complete the entries required by paragraph [(b)(21)(v)](B) [of this section].
(D) Forward the executed payment copy or MILSCAP format identifier PKN or PKP to the payment office cited in Block 12 within four work days (five days when MILSCAP Format is used) after delivery and acceptance of the shipment by the receiving activity. Forward one executed copy of the final DD Form 250 to the contract administration office cited in Block 10 for implementing contract closeout procedures, except where a Defense Contract Management Region or the DLA Finance Center is cited as the payment office in Block 12.
(E) When "FAST PAY" is entered in Block 21A[a], make no entries in this block.
(22) Block 22--RECEIVER'S USE. The [authorized representative of the] receiving activity (Government or contractor) shall[must] use this block to show receipt, quantity, and condition. The receiving activity shall [authorized repesentative must-
(i)] e[E]nter the date the supplies arrived. For example, when off-loading or in-checking occurs subsequent to the day of arrival of the carrier at the installation, the date of the carrier's arrival is the date received for purposes of this block.[;
(iii) Enter typed, stamped, or printed name, title, mailing address, and commercial telephone number.]
F-308 Receiving instructions.
When the MIRR is used for receiving purposes, local directives shall prescribe procedures. If CQA and acceptance or acceptance of supplies is required upon arrival at destination, see Block 21B[F-301(b)(21)(v)] for instructions.
PART 4--DISTRIBUTION OF DD FORM 250 AND DD FORM 250C
(d) Contractors shall make distribution promptly, but no later than the close of business of the work day following--
(1) Signing of the DD Form 250 (Block 21A[a]) by the authorized Government
48 CFR Parts 204, 207, 209, 219, 236, 242, and 252, and Appendices E, F, and G to Chapter 2
SUMMARY: The Director of Defense Procurement is making technical amendments to the Defense Federal Acquisition Regulation Supplement to update titles, references, paragraph numbers, and activity names, addresses, and telephone numbers.
FOR FURTHER INFORMATION CONTACT: Ms. Michele Peterson, Defense Acquisition Regulations Council, OUSD (AT&L) DP (DAR), IMD 3C132, 3062 Defense Pentagon, Washington, DC 20301-3062. Telephone (703) 602-0311; telefax (703) 602-0350.
Therefore, 48 CFR Parts 204, 207, 209, 219, 236, 242, and 252, and
Appendices E, F, and G to Chapter 2 are amended as follows:
(c) Direct questions on obtaining computer tapes, electronic updates, or code assignments to DLIS (DLIS-SBB) at DSN 932-4381, or commercial (616) 961-4381 [Customer Service: toll-free (888) 227-2423 or (888) 352-9333; DSN 932-4725; or commercial (616) 961-4725].
204.7204 Maintenance of the CAGE file.
(b) Submit requests for changes to CAGE files on DD Form 2051, or electronic equivalent, to-
DLIS-SBB
74 Washington Avenue, North
Battle Creek, MI 49017-3084.
Telephone Numbers: [toll-free (888) 352-9333,]
DSN 932-4381[4725],
commercial (616) 961-4381[4725.]
Facsimile: (616) 961-4528, 4388, 4485.
(iv) See DoDD 5000.1, Defense Acquisition, and DoD 5000.2-R, Mandatory Procedures for Major Defense Acquisition Programs (MDAPs) and Major Automated Information System (MAIS) Acquisition Programs, for procedures on standardization and on the DoD Parts Control Program. Also see DoD 4120.3[24]-M, Defense Standardization Program (DSP) Policies and Procedures.
(a)(1) The inclusion of qualification requirements in specifications for products which [that] are to be included on a Qualified Products List, or manufactured by business firms included on a Qualified Manufacturers List, requires approval by the departmental standardization office in accordance with DoD Manual 4120.3[24]-M, Defense Standardization Program [(DSP)] Policies and Procedures. The inclusion of other qualification requirements in an acquisition or group of acquisitions requires approval by the chief of the contracting office.
Determine the premium percentage to be entered in Item D4E[C] of the Individual Contracting Action Report (DD Form 350), (see 253.204-70), as follows-
(a) Use the following clauses in all fixed-price construction solicitations and contracts-
(2) 252.236-7001, Contract Drawings, Maps, and Specifications.
(c) Do not use Optional Form 347, Order for Supplies and [or] Services, (see 213.505-2[307]).
(iii) Other foreign governments (including Canadian government organizations other than SSC) and international organizations send their requests for contract administration services to the DoD Central Control Point (CCP) at the Headquarters, Defense Contract Management Agency, International and Federal [Business] Team. * * *
(b)(1)[(2)(A)] For contracts awarded by the military departments, provide notices to the following addressees instead of individual contracting or contract administration offices-
National Aeronautics National Aeronautics and Space
Administration Assistant [Associate] Administrator
for Procurement ATTN: HP [HS]
Washington, DC 20546[-0001]
(2)(A)[(B)] Lists for notices of a successor in interest should include the information at FAR 42.1204(e)(2).
(B)[(C)] Lists for notices of a name change should include the information at FAR 42.1205(a)(3).
(C)[(D)] On notices sent to the addressees in paragraph (b)(1)[(2)(A)] of this section, include a consolidated list for all subordinate contracting offices of the addressee.
(d[f])(i) Before making any substantial alterations or additions to the novation agreement format at FAR 42.1204(e[i]), coordinate with those addressees in paragraph (b)(1)[(2)(A)] of this section that have contracts with the contractor. Resolve any objections before executing the agreement.
(e[g]) Also, make distribution to-
(i) The addressees in paragraph (b)(1)[(2)(A)] of this section-two copies; and
(f[h])(4) Additional distribution instructions-
(A) Send two copies to the address in paragraph (b)(1)[(2)(A)] of this section. The list of contracts may be confined to those issued by that department.
(B) Do not send copies to NASA or the MTMC commands in paragraph (e[g])(ii) [of this section]. They will issue their own modifications.
(e[i]) When a novation agreement is required and the transferee intends to incur restructuring costs as defined at 231.205-70, the cognizant contracting officer shall include the following provision as paragraph (b)(7) of the novation agreement instead of the paragraph (b)(7) provided in the sample format at FAR 42.1204(e[i]):
As prescribed in 216.505[6](d), substitute the following paragraph (f) for paragraph (f) of the basic clause at FAR 52.216-21.
EXHIBIT II--FULL SCREENING DECISION PROCESS SUMMARY FLOW CHART
NOTE: Copies of Exhibit II can be obtained from: Defense Acquisition Regulations System, OUSD(A&T[AT&L]),
[3062 Defense Pentagon,] Washington, DC 20301-3000[3062; datafax (703) 602-0350].
Military Assistance Advisory Group (Grant Aid shipments)
U[.]S[.] Army Security Asst.
Center [Assistance Command]
ATTN: AMSAC-OL-LS-CS
3rd Street and [54] "M" Avenue[,
On shipments of new production of aircraft and missiles, class 1410 missiles, 1510 aircraft (fixed wing, all types), 1520 aircraft (rotary wing), 1540 gliders, 1550 target drones
AFMC/LGM[LGX]-AVDO
[Area A, Building 262, Room
N142]
5001[6]
When above items are delivered to aircraft modification centers
DPRO [DCMA]
U.S. Navy International Logistics Control Office (NAVILCO)
[Naval Inventory Control Point
(NAVICP Code P761)]
Aviation Supply Office (ASO)
[Naval Inventory Control Point]
(SPCC) (Code 0143) for all other material
All shipments consigned to a Marine Corps Activity (excluding aeronautical spares)
(NAFC-5511)
Washington, DC 20376-5001
[Defense Finance and Accounting
Service, Cleveland
Cleveland, OH 44199-4000]
(Code LBP)
[2 Navy Annex, Room 2135]
Washington, DC 20380-0001[1775]
[2211 South Clark Place
NW [Fleet and Industrial Supply Center San Diego]
San Diego, CA 92132-0060
[N3258A Navy Crane Center
FZG Naval Facilities Engineering Command
10 Industrial Highway, Mail Stop 82
Lester, PA 19113-2090]
[N47634 Naval Computer and Telecommunications
NK Area Master Station, Atlantic
130 West Avenue, Suite B
Pensacola, FL 32508-5111]
N68142 Commander
NK Naval Computer and Telecommunications Station
103 West Avenue, Suite B, Code N112
Pensacola, FL 32508-5111
N68246 Officer-in-Charge
(MAJ00070) FISC Yokosuka Det. (Sasebo, Japan)
4LL-N PSC 467[476], Box 6
[EY] FPO AP, NA 96322-1500
M67011 Commander Officer
(MAJ00027) 1st Marine Corps District
[MSA] 605 Stewart Avenue
M67865 Contracting Office
J9[MV] MCAS Miramar (Code 5KB)
San Diego, CA 92145-2007
[M85001 Contracting Office
(MAJ00027) Marine Aviation Training Support Group
Pensacola, FL 32508-5213]
F30602 AFRL/IFOJ[K]
DTRA01 Defense Threat Reduction Agency/[(]AM[)] (ZT01)
8Z 45045 Aviation Drive
[DTRA Annex
Fort Belvoir, VA 22060-6201]
DTRA02 Defense Threat Reduction Agency (ZT02)
0N Albuquerque Office
ATTN: Acquisitions Division (AOA)
[Acquisition Management Albuquerque (AMA)]
Kirtland AFB, NM 87115[7]-5669