Source: https://ecode360.com/9230056
Timestamp: 2019-03-25 04:02:48
Document Index: 726076564

Matched Legal Cases: ['§ 138', '§ 138', '§ 138', '§ 138', '§ 138', '§ 138', '§ 138', '§ 138', '§ 138', '§ 138', '§ 138', '§ 138', '§ 138', '§ 138', '§ 138', '§ 138', '§ 138', '§ 138', '§ 138', '§ 138', '§ 138', '§ 138', '§ 138', '§ 138', '§ 138']

Town of East Hampton, NY Filming
§ 138-4 Exemptions.
§ 138-5 Application for a permit.
§ 138-6 Traffic control fee.
§ 138-7 Cleanup deposit.
§ 138-8 Payment of fees.
§ 138-9 No donations accepted.
§ 138-10 Waiver.
§ 138-11 Permit suspension in emergency circumstances.
§ 138-12 Notice.
§ 138-13 No alterations to Town property.
§ 138-14 Compliance with other laws.
§ 138-15 Insurance requirements.
§ 138-16 Permit available at film site.
§ 138-17 Penalties for offenses.
Chapter 138 Filming
[HISTORY: Adopted by the Town Board of the Town of East Hampton 9-3-1993 by L.L. No. 24-1993; amended in its entirety 4-11-2017 by L.L. No. 11-2017. Subsequent amendments noted where applicable.]
The Town Board of the Town of East Hampton recognizes that the Town's natural beauty and historical sites are attractive to individuals, organizations, corporations, groups and other entities involved in the businesses of still photography, motion pictures and television. Because such filming activities may create a threat to public safety, health or welfare due to the time, location or duration of the filming, or may unduly interfere with vehicular and/or pedestrian traffic, the Town desires to regulate such activities through the issuance of permits. The purpose of this local law is to set forth the procedure governing such permit process.
No person shall film or allow filming on public lands within the Town of East Hampton without first applying for and obtaining a permit therefor from the Town Clerk in accordance with this chapter, except as provided for in § 138-4 hereof.
No person shall film or allow filming on private property within the Town of East Hampton without first obtaining a permit from the Town Clerk in accordance with this chapter, except as provided for in § 138-4 hereof. Any incidental use of public lands that obstructs any public lands or interferes with the use of any public lands shall be fully disclosed, described and included in any application for a permit; provided, however, that nothing contained in this section shall prevent persons from temporarily loading or unloading filming equipment on any public right-of-way, provided that such loading or unloading is done without unnecessary delay, and provided that such filming equipment is not allowed or permitted to remain on such public right-of-way for a period longer than 15 minutes.
Applications for permits shall be filed and completed in accordance with § 138-5.
A permit shall authorize filming at certain location(s) only, whether such filming shall occur indoors or outdoors, provided that the dates on which filming is to take place shall be specified in the permit. The application for the filming permit may list several potential locations, but the applicants' intent must be finalized before the permit is issued.
If a permit is issued and, due to inclement weather or other good cause not within the control of the applicant, filming does not in fact take place on the date or dates specified, the Town Clerk may, at the request of the applicant, issue an amended permit for filming on other dates subject to full compliance with all other provisions of this chapter. An administrative fee shall be required for an amended permit under this section, and the Town Board, by resolution duly adopted, from time to time shall establish or amend such fee amount.
If an additional date or dates of filming become required to complete any filming authorized pursuant to a permit issued under this chapter, the Town Clerk may, at the request of the applicant, issue an extension permit, subject to full compliance with all other provisions of this chapter. The conditions, requirements and fees for any extension permit shall be the same as those required for the existing permit(s), provided that there have not been any changes in the circumstances regarding the filming. If there are any changes in circumstances proposed for the filming under the extension permit, the Town Clerk may, in the Clerk's discretion, modify any of the conditions, requirements or fees and deposits required for the extension permit. In addition, an administrative fee shall be required for an extension permit under this section, and the Town Board, by resolution duly adopted, from time to time shall establish or amend such fee amount.
Filming occurring on public lands for which the Town contracts with an applicant or has otherwise established by local law, resolution, or by the rules and regulations adopted pursuant to this chapter a fee schedule and/or policy governing such activity. In such instances, said contract, fee schedule and/or policy shall apply.
Submission to Town Clerk. The following materials shall be submitted by the applicant to the Town Clerk, if still photography at least seven days before and if video photography at least 14 days before, the proposed date to start the filming or still photography:
A nonrefundable application fee. The Town Board, by resolution duly adopted, from time to time may establish or amend such fee amount.
A certificate of insurance and indemnification agreement pursuant to § 138-15.
For applications for filming involving only still photography on private property, the application shall be reviewed and a determination shall be made by the Town Clerk to approve or disapprove based upon a determination whether the proposed filming or still photography will constitute a threat to public safety, health or welfare by reason of time, location or duration of the activity or will unduly interfere with vehicular and/or pedestrian traffic.
For all other applications, the Town Clerk shall forward the application to the Chief of Police for approval or disapproval. Said approval or disapproval shall be based on the Chief of Police, or his designee, making a determination on whether the proposed filming or still photography will constitute a threat to public safety, health or welfare by reason of time, location or duration of the activity or will unduly interfere with vehicular and/or pedestrian traffic. The Chief of Police, or his designee, must refer all permits for comment to the Fire Marshal, Trustees, Highway Department and/or any other Town department or agency, should the application indicate that such entity may be affected by the approval of such application. Approval of the application by the Chief of Police, or his designee, may be conditioned on the payment of the traffic control fee set forth in § 138-6. The Chief of Police shall send the approved or disapproved application back to the Town Clerk.
Film fee. The Town Board may, by resolution duly adopted, from time to time establish, amend or suspend film fees for each day covered by the permit.
Cleanup deposit. A fee for each location covered by the permit shall be paid pursuant to § 138-7, and the Town Board, by resolution duly adopted, from time to time may establish or amend such fee amount.
Traffic control fee. A fee for each day covered by the permit shall be paid if the Chief of Police, or his designee, requires payment of the traffic control fee pursuant to § 138-6.
Town property parking fee. If the applicant requests parking to facilitate the filming pursuant to the permit, and Town property is suitable and available for such parking, a parking fee shall be paid, and the Town Board, by resolution duly adopted, from time to time may establish or amend such fee amount.
Issuance of permit. The Town Clerk shall countersign an approved application. The Town Clerk shall collect the permit fee calculated pursuant to Subsection E from the applicant. Payment of the permit fee shall be in the form specified in § 138-8. Upon payment of the permit fee, the Town Clerk shall issue the permit to the applicant. The permit shall set forth the name of the applicant and the location(s), date(s) and time(s) of the filming or still photography.
The Chief of Police, or his designee, may deny an application for a permit under this chapter after a review of the application, whenever a determination is made that the proposed filming would violate any law or ordinance or would unreasonably interfere with the public's use of public lands; unreasonably interfere with the use and enjoyment of adjoining properties; unreasonably impede the flow of vehicular or pedestrian traffic; be detrimental to the community because of anticipated excessive noise, illumination or other effect caused by the proposed filming, including, but not limited to, a potentially dangerous activity or creation of a dangerous condition, such as the use of explosives, the use of stunts, helicopters, firearms or simulated firearms; or otherwise endanger the public's health, safety or welfare. Such denial shall be in writing and shall specify the reasons for the denial.
The Town reserves the right to impose additional and further requirements up to and through the date or dates of the filming activity, as deemed by the Town to be necessary to assure compliance with the requirements and purposes of this chapter.
In the event that the Chief of Police, or his designee, determines that police officers or traffic control officers will be necessary for the protection of the citizens or for the control of traffic during the filming or still photography, the applicant shall submit to the Town Clerk a fee for each day covered by the permit pursuant to Subsection E of § 138-5, and the Town Board, by resolution duly adopted, from time to time shall establish or amend such fee amount.
If the Chief of Police, or his designee, determines that a traffic control fee will be fully expended prior to the termination of the permit period, the Chief of Police, or his designee, shall notify the Town Clerk. The Town Clerk shall contact the applicant in writing and require payment of an additional sum of money, said specific amount to be determined by the Chief of Police, or his designee, based on the salaries and the number of hours to be worked by the Town police and traffic control personnel. Said additional traffic control fee shall be paid within seven days of said notice. The applicant's failure to pay such additional fee within said seven-day period shall result in the Town Clerk's providing the applicant with written notice that the permit has been suspended and the date of such suspension. The applicant's receipt of the Town Clerk's suspension notice shall not be construed as altering the date of suspension set forth in said written notice, the effective date of the suspension being the day immediately following the completion of the seven-day notice period.
After termination of the filming, the Chief of Police, or his designee, shall provide the applicant with a statement regarding the actual cost to the Town of providing said police officers or traffic control officers. If the actual cost is less than the moneys that the Town has collected pursuant to Subsection A, B or C, the Town shall remit the balance to the applicant. If the actual cost is more than the moneys that the Town has collected pursuant to Subsections A, B or C, the applicant shall be responsible for providing the balance to the Town within 30 days of the permit period.
The Chief of Police, or his designee, shall forward a copy of the statement of actual cost to the Town Clerk, who will file said statement with the original application form.
At the termination of the permit period, the Town Superintendent of Parks and Recreation or the Town Superintendent of Highways, as appropriate, shall, inspect the locations listed on the permit and determine if the locations require cleanup efforts by Town personnel.
Any fee collected under this chapter shall be paid either in cash or by check made payable to the Town of East Hampton and shall be delivered to the Town Clerk.
During the course of filming, any authorized Town Code enforcement official, peace officer or a police officer may suspend any permit where public health or safety risks are found or where exigent circumstances warrant such action.
Every application for a permit pursuant to this chapter shall include a certificate of insurance that evidences a public liability insurance policy covering the Town as an additional insured in the minimum amount of the $1,000,000 per occurrence for the duration of the filming or still photography. The applicant shall also submit an indemnification agreement that states that the applicant agrees to assume all liability for and will indemnify and hold the Town harmless of and free from any and all damages that occur to persons or property by reason of said filming or still photography.
Any action by any person, organization, corporation, group or other entity which violates or does not comply with any provision of this chapter shall be punishable by a fine of not less than $100 and not more than $1,000, and in addition, anyone convicted hereunder of not complying with the requirements of § 138-6 and/or § 138-7 may be subject to a fine of not less than the amount of the actual costs incurred and owed to the Town and not more than an amount equal to twice said actual costs.
In addition to the above-provided penalties, the Town may also maintain an action or proceeding in the name of the Town in a court of competent jurisdiction to compel compliance with, or to restrain by injunction the violation of, this chapter.