Source: http://infoweb.georgesriver.nsw.gov.au/GRInfoCouncil/Open/2018/05/ASS_14052018_AGN_AT.htm
Timestamp: 2019-02-22 13:31:16
Document Index: 778001976

Matched Legal Cases: ['art 3', 'art 3', 'art 3', 'art 3', 'art 3', 'art 3', 'art 3', 'art 3', 'art 3', 'art 3', 'art 3', 'art 3']

Agenda of Assets and Infrastructure - 14 May 2018
A meeting of the Assets and Infrastructure Committee will be held at 7.00pm on Monday 14 May 2018 in the Dragon Room, Level 1, Georges River Civic Centre, corner Dora and MacMahon Streets, Hurstville, for the consideration of the business available on Council’s website at http://www.georgesriver.nsw.gov.au/Council/Council-Meetings.
MINUTES: Assets and Infrastructure - 09 April 2018
ASS008-18 Georges River Traffic Advisory Committee Meeting - 1 May 2018
(Report by Traffic Engineer)......................................................................................... 3
ASS009-18 Approval to Seek Grant Funding (the Greater Sydney Sports Facility Fund)
(Report by Director Assets and Infrastructure).......................................................... 9
ASS010-18 Tender for Development of Georges River Foreshore Access and Improvement Plan - Office of Environment and Heritage - 2016-2017 Coastal and Estuary Grant Program
(Report by Manager Project Delivery)....................................................................... 11
ASS011-18 Tender for Construction of Harold Fraser Oval Community Pavilion - Stronger Communities Fund and S94A Funds
(Report by Manager Project Delivery)....................................................................... 15
ASS012-18 Tender for Georges River Council Preferred Suppliers – Civil Construction Works - Operational Budget
(Report by Manager Project Delivery)....................................................................... 19
ASS013-18 Tender for Cromdale Street, Mortdale - Drainage Culvert Upgrade - Collateralized Debt Obligation (CDO) Recovered Funds
(Report by Manager Project Delivery)....................................................................... 22
ASS014-18 Tender for Georges River Council – Stormwater Drainage Pipe Relining Works - Collateralized Debt Obligation (CDO) Recovered Funds
(Report by Manager Project Delivery)....................................................................... 26
ASS015-18 Tender for Construction of New Amenities Building at Oatley Memorial Gardens - Stronger Communities Fund
(Report by Manager Project Delivery)....................................................................... 29
ASS016-18 Tender for Forest Road Hurstville - Upgrade Stage 2 - Undergrounding Overhead Power Lines - General Revenue
(Report by Manager Project Delivery)....................................................................... 32
ASS017-18 Tender for Forest Road Hurstville - Footpath Upgrade - Stage 2 - General Revenue
(Report by Manager Project Delivery)....................................................................... 35
ASS018-18 Tender for Construction of Renown Reserve Sports Amenities Buildings - Stronger Communities Fund
(Report by Manager Project Delivery)....................................................................... 39
ASS019-18 Tender for Building Upgrade and Modification Works at Beverly Hills Park Sports Amenities Building - NSW Government Community Building Partnership Grant, Federal Government Community Development Program and Infrastructure Plus
(Report by Manager Project Delivery)....................................................................... 43
ASS020-18 Tender for Fire Services - T18/003 Operational Budget
(Report by Coordinator Property & Assets).............................................................. 47
ASS021-18 Tender for Mechanical HVAC - T18/002 Operational Budget
(Report by Coordinator Property & Assets).............................................................. 50
Georges River Council – Assets and Infrastructure Standing Committee Meeting - Monday, 14 May 2018 Page 3
Item: ASS008-18 Georges River Traffic Advisory Committee Meeting - 1 May 2018
That the recommendations contained within the minutes of the Georges River Traffic Advisory Committee Meeting held on 1 May 2018 be adopted by Council.
1. The Minutes of the Georges River Traffic Advisory Committee Meeting held on 1 May 2018 are submitted to the Assets and Infrastructure Committee for consideration and to Council for adoption.
2. The Traffic Advisory Committee Meeting of 1 May 2018 was held at Hurstville Civic Centre commencing at 10.00am.
a. RMS Traffic Facilities Grant $110,000
5. Estimated cost of works recommended by the Traffic Advisory Committee Meeting of 1 May is $124,550. Dissection: $44,550 to be allocated from the RMS Traffic Facilities Grant and $80,000 to be allocated from the 2018/19 Capital Works Budget for the Letitia Street raised pedestrian crossing.
D18/81076
Minutes - Traffic Committee 01 May 2018
Georges River Council - Assets and Infrastructure Standing Committee Meeting - Monday, 14 May 2018
[Appendix 1] Minutes - Traffic Committee 01 May 2018
Georges River Council – Assets and Infrastructure Standing Committee Meeting - Monday, 14 May 2018 Page 10
Item: ASS009-18 Approval to Seek Grant Funding (the Greater Sydney Sports Facility Fund)
Author: Director Assets and Infrastructure
That Council delegate authority to the General Manager to apply for funding via the Greater Sydney Sports Facility fund (and any other available NSW grant funding programs) for suitable projects within the 5 year capital works program.
1. The NSW Government’s Office of Sport has established the Greater Sydney Sports Facility Fund (GSSFF) which will provide $100 million over three years to enable investment in new and existing facilities to improve the quality and quantity of sports infrastructure within Greater Sydney.
2. This report requests that Council grant delegated authority to the General Manager to apply for funding via the GSSFF over the next three years (and any other available NSW grant funding programs such as Metro GreenSpace) for any suitable Council capital works projects identified in the 5 year forward works program.
3. The NSW Government has established the Greater Sydney Sports Facility Fund to enable investment in new and existing facilities to improve the quality and quantity of sports infrastructure within Greater Sydney
4. The fund will provide $100 million for sports facility projects over a three year period with approximately $33 million available per year. Councils, sporting organisations, not-for-profit organisations, community organisations, educational organisations and private enterprises are all eligible to apply.
5. The fund will provide grants of up to $5 million for sports facility projects. Where a project is worth more than $1 million the applicant will be required to provide a 25% co-contribution of the grant amount requested.
6. The first round of the fund will open on 1 June 2018 and close on 31 August 2018. Expressions of interest can be submitted during this period.
7. The objectives of the program are to:
· Increase the number and type of sports facilities;
· Improve the standard of existing sports facilities; and
· Increase overall participation in sport.
· The development and construction of new sports facilities or the upgrade and or expansion of existing sports facilities;
· Multi-sport, multi-purpose facilities;
· Amenity buildings such as storage, kiosks, club rooms, dressing rooms and grandstands;
· High performance centres / centres of excellence;
· Multi-use facilities primarily intended to be used for sport, but which can also be used for other events that contribute to the local community;
· New or upgraded facilities to provide for increased participation of women and girls; and
· Facilities that promote inclusion in sport, and especially remove barriers to participation for people with a disability.
8. This report recommends that Council grant delegated authority to the General Manager to apply for funding via this program for projects within Council’s 5 year capital works program that meet the criteria outlined above.
9. It is also recommended that delegated authority be granted to the General Manager to apply for any other available NSW government grant funding programs (such as Metro GreenSpace, Premiers Council for Active Living, OLG Local Government Reform funds, OEH programs, Local Sport Defibrillator grant program, etc) to help offset the costs of Council’s 5 year forward capital works projects as identified in the works program.
11. Council will engage with relevant sporting associations during the preparation of funding applications.
D18/75974
Georges River Council – Assets and Infrastructure Standing Committee Meeting - Monday, 14 May 2018 Page 12
Item: ASS010-18 Tender for Development of Georges River Foreshore Access and Improvement Plan - Office of Environment and Heritage - 2016-2017 Coastal and Estuary Grant Program
(a) That, under Section 178 (1) (a) of the Local Government (General) Regulation 2005, Council accept the tender that is recommended for T18/005 Tender for Development of Georges River Foreshore Access and Improvement Plan as outlined in the report.
1. The purpose of this report is to advise Council of the results of the tender process completed in accordance with Part 3, Division 1, Section 55 and Section 377 of the Local Government Act 1993, for the Development of Georges River Foreshore Access and Improvement Plan and to seek resolution from Council on entering into a Contract with a successful Tenderer to appoint as the Principal Contractor to carry out the proposed contract works.
3. In January 2018, Council was advised that it was successful in obtaining a grant of $132,250 from the Office of Environment and Heritage - 2016-2017 Coastal and Estuary Grant Program for the development of the Georges River Foreshore Access and Improvement Plan. The grant provides 50% of the project costs, with the remaining funds included in the 2018-2019 Draft Budget.
4. The Georges River Foreshore Access and Improvement Plan will include the areas of foreshore currently managed by Georges River Council which extends from Captain Cook Bridge, Sans Souci to Riverwood Park on Saltpan Creek Riverwood.
5. This project will deliver a Georges River Foreshore Access and Improvement Plan to achieve multiple environmental, social, economic and liveability objectives. Current and future coastal hazards will be mapped to define the Coastal Vulnerability Area as required under the Coastal Management Act. Coastal inundation, tidal inundation and foreshore erosion mapping will then be overlayed to consider potential locations for the enhancement and migration of Endanger Ecological Community habitat.
6. The Access and Improvement Plan will identify locations of publicly owned foreshore areas suitable for enhanced recreational access and amenity, and the construction of environmentally friendly seawalls where appropriate. Foreshore rehabilitation works will be prioritised to address active erosion, damaged riparian vegetation due to ad hoc access and the creation of new wetland communities e.g. saltmarsh and mangrove. Furthermore, the Access and Improvement Plan will also include the preparation of concept designs and costings produced for recommended improvement works.
7. Council Officers prepared a Request for Tender for Development of Georges River Foreshore Access and Improvement Plan.
8. The Director Assets and Infrastructure appointed a Tender Evaluation Committee for the Tender prior to advertising, and all tender documentation was reviewed by the Manager Project Delivery prior to issuing.
a. RFT T18/005 - Development of Georges River Foreshore Access and Improvement Plan
b. General Conditions of Contract Incorporating AS4122 - 2010 (as amended)
c. Map of Georges River Council Foreshore Access and Improvement Plan.
10. The Tender Evaluation Committee determined the Tender Evaluation Criteria prior to advertising of the tender. The essential criteria and mandatory criteria was determined as follows:
Ø Lump Sum price and trades break-up prices as per schedule;
· Financial standing and position of the Tenderer.
Ø Specific experience and expertise in similar contracts;
Ø Plant and equipment/technology available to complete the works.
Ø Strategies and concept of improvement plan requirements
11. T18/005 Tender for Development of Georges River Foreshore Access and Improvement Plan was advertised in the Sydney Morning Herald and Tenderlink on 6, 7 and 10 March 2018.
12. The tender closed at 10am Wednesday 4 April 2018 in the presence of the Tender Opening Committee. Five (5) submissions were received via Tenderlink from the following companies:
a. Advisian Pty Ltd
b. Cardno NSW (Wollongong)
c. EMM Consulting Pty Ltd
d. GHD Pty Ltd
e. Taylor Brammer Landscape Architects Pty Ltd
13. The Tender Evaluation Committee individually assessed the submission, and met on 9 April 2018 to review the submissions and seek any clarifications. Details of the Tender Evaluation Committee and these meetings are provided in the confidential attachment.
14. The Tender Evaluation Committee completed the tender assessments and the evaluation process and identified a tender that represents best value for money.
16. Within budget allocation - $132,250 Office of Environment and Heritage - 2016-2017 Coastal and Estuary Grant Program plus $132,250 allocated in the Draft 2018-2019 Budget from General Revenue.
17. Community engagement will be conducted during the development of the Georges River Foreshore Access and Improvement Plan with the community and relevant stakeholders.
T18/005
Confidential Attachment - T18/005 - Development of Georges River Foreshore Access and Improvement Plan (Confidential)
Confidential Attachment A - T18_005 - Development of Georges River Foreshore Access and Improvement Plan - Tender Assessment Summary (Confidential)
Georges River Council – Assets and Infrastructure Standing Committee Meeting - Monday, 14 May 2018 Page 16
Item: ASS011-18 Tender for Construction of Harold Fraser Oval Community Pavilion - Stronger Communities Fund and S94A Funds
(a) That, under Section 178 (1) (b) of the Local Government (General) Regulation 2005, Council decline to accept any of the tenders for T17/036 Tender for Harold Fraser Oval Community Pavilion as outlined in the report.
(b) That, under Section 178 (3) (b) of the Local Government (General) Regulation 2005, Council invite, in accordance with clause 167, 168 or 169, fresh tenders based on the same or different details.
1. The purpose of this report is to advise Council of the results of the tender process completed in accordance with Part 3, Division 1, Section 55 and Section 377 of the Local Government Act 1993, for the Tender for Harold Fraser Oval Community Pavilion and to seek resolution from Council on entering into a Contract with a successful Tenderer to appoint as the Principal Contractor to carry out the proposed contract works.
2. The report details the tender process supporting the recommendation for Council’s consideration, with the confidential matters being contained within the confidential attachments.
3. Georges River Council has allocated more than $9 million in funding to a number of community-orientated projects and initiatives, in an effort to improve local infrastructure and community services throughout the local government area as part of the Stronger Communities Fund. $1,100,000 was allocated for new community pavilion at Harold Fraser Oval.
4. The Harold Fraser Community Pavilion is consistent with the Harold Fraser Reserve Public Service and Sports Amenities Buildings - Plan of Management (dated January 2008) and Parkside Drive and Harold Fraser Reserves Plan of Management (dated August 2009).
5. Following the allocation of the funds in 2016, extensive consultation has been undertaken with all sporting codes and clubs to develop a new building that will incorporate all sporting guidelines and design principles. This will ensure compliance with relevant sporting bodies and ensure that the buildings meet the growing needs of each Association and Club.
6. The Harold Fraser Community Pavilion will include:
· Public amenities comprising:
§ One (1) urinal
§ One (1) ambulant male toilet
§ One (1) male toilet
§ One (1) ambulant female toilet
§ Two (2) female toilets
§ One (1) unisex accessible toilet with baby change table
· Sporting amenities to include:
o Home and Away gender neutral changerooms (comprising in each changeroom):
§ Three (3) shower cubicles
§ One (1) ambulant toilet
§ One (1) toilet
§ Bench seating
§ Marine grade carpet in change areas
o Referees changeroom
o Canteen and canteen storage area
o Storage rooms (x 2)
· Second floor area:
§ Lift and stair access
§ Multipurpose room
§ Kitchenette
§ Unisex accessible toilet
§ Viewing deck
· Grounds staff Storage Facility:
o Soil storage area
o Machinery storage area
7. Council officers prepared a Request for Tender for Harold Fraser Oval Community Pavilion.
a. RFT T17/036 - Tender for Harold Fraser Oval Community Pavilion
c. Technical Specifications and Drawings
11. T17/036 Tender for Harold Fraser Oval Community Pavilion was advertised in the Sydney Morning Herald and Tenderlink on 13, 14 and 17 March 2018.
12. The tender closed at 10am Tuesday 10 April 2018 in the presence of the Tender Opening Committee. Four (4) submissions were received via Tenderlink from the following companies:
a. Camporeale Holdings Pty Ltd
b. Dapcor Building Services Pty Ltd
c. Kellyville Building Pty Ltd
d. Sullivans Constructions Pty Ltd
13. The Tender Evaluation Committee individually assessed the submission, and met on 20 April 2018 to review the submissions and seek any clarifications. Details of the Tender Evaluation Committee and these meetings are provided in the confidential attachment.
14. The Tender Evaluation Committee completed the tender assessments and the evaluation process and discussed the available options open to Council with the existing budget.
15. The Tender Evaluation Committee recommends that under Section 178 (1) (b) of the Local Government (General) Regulation 2005, Council decline to accept any of the tenders for T17/036 Tender for Harold Fraser Oval Community Pavilion as outlined in the report. In addition, that, under Section 178 (3) (b) of the Local Government (General) Regulation 2005, Council invite, in accordance with clause 167, 168 or 169, fresh tenders based on the same or different details.
16. This project is funded from a number of grants and funding streams:
· Stronger Communities Fund = $1,100,000
· GRC S94A -005 - Harold Fraser Oval amenities block replacement = $450,000
· Cricket NSW 2017-2018 McDonalds Grade Facility Grant = $25,000
17. Community engagement will be conducted via a letterbox drop to affected residents upon appointment of a Contractor.
T17/036
Confidential Attachment - T17/036 - Tender for Construction of Harold Fraser Oval Community Pavilion (Confidential)
Confidential Attachment A - T17/036 - Tender for the Construction of Harold Fraser Oval Community Pavilion - Tender Assessment Summary (Confidential)
Georges River Council – Assets and Infrastructure Standing Committee Meeting - Monday, 14 May 2018 Page 20
Item: ASS012-18 Tender for Georges River Council Preferred Suppliers – Civil Construction Works - Operational Budget
(a) That under Section 178 (1) (a) of the Local Government (General) Regulation 2005, Council accept the tender that is recommended for T18/014 Tender for Georges River Council Preferred Suppliers – Civil Construction Works as outlined in the report.
1. The purpose of this report is to advise Council of the results of the tender process completed in accordance with Part 3, Division 1, Section 55 and Section 377 of the Local Government Act 1993, for the Tender for Georges River Council Preferred Suppliers – Civil Construction Works and to seek resolution from Council on entering into a Contract with a successful Tenderer to appoint as the Principal Contractor to carry out the proposed contract works.
3. Each year, Georges River Council allocates funds for civil construction works to undertake its footpath, kerb and gutter, minor drainage and restoration works. To ensure that Georges River Council obtains best value for money from its Contractors, it was agreed that a Preferred Suppliers List be adopted for Civil Construction Works for a period of three (3) years.
4. The Georges River Council Preferred Suppliers – Civil Construction Works would provide Council with a panel of Contractors on fixed rates to undertake works including:
a. Footpath construction
b. Driveway construction
c. Kerb and Gutter construction
d. Paving maintenance
e. Minor drainage works
f. Minor road restorations
5. Council Officers prepared a Request for Tender for Georges River Council Preferred Suppliers – Civil Construction Works.
6. The Director Assets and Infrastructure appointed a Tender Evaluation Committee for the Tender prior to advertising, and all tender documentation was reviewed by the Manager Project Delivery prior to issuing.
7. Tender documentation included:
a. RFT T18/014 – Tender for Georges River Council Preferred Suppliers – Civil Construction Works
d. Returnable Schedules
8. The Tender Evaluation Committee determined the Tender Evaluation Criteria prior to advertising of the tender. The essential criteria and mandatory criteria was determined as follows:
a) Schedule of rates;
b) Schedule of hourly rates.
a) Specific experience and expertise in similar works;
b) Company profile; current commitments for main and sub-contractors;
c) Proven capacity to meet deadline; and
d) Plant and equipment available to complete the works.
a) Quality experience and quality references of the Tenderer:
b) Nominated site personnel CVs and previous work history; and
c) Nominated sub-contractors CVs and previous work history with the Tenderer.
· Capacity to deliver Council’s works program:
a) Program shows critical paths and detailed tasks required to achieve deliverables for the project; and
b) Sequencing of the works.
a) Public Liability min. $20M
c) Comprehensive Vehicle(s) Insurance.
9. T18/014 Tender for Georges River Council Preferred Suppliers – Civil Construction Works was advertised in the Sydney Morning Herald and Tenderlink on 13, 14 and 17 March 2018.
10. The tender closed at 10am Thursday 12 April 2018 in the presence of the Tender Opening Committee. Nineteen (19) submissions were received via Tenderlink from the following companies:
a. All Civil Solutions Group Pty Ltd
b. Ally Property Services Pty Ltd
c. Civeco Pty Ltd
d. Civworks Pty Ltd
e. D & M Excavations & AsphaltingPty Ltd
f. DX Core Pty Ltd
g. Exclusive Infrastructure Pty Ltd
h. Ezy Pave Pty Ltd
i. Kelbon
j. Killard Excavation Pty Ltd
k. KK Consultants Pty Ltd trading as KK Civil Engineering
l. Mack Civil Pty Ltd
m. Midwest Excavations
n. Planet Civil Pty Ltd
o. Quality Management and Constructions Pty Ltd trading as QMC Group
p. RI Civil Works
q. South Syd Concrete Pty Ltd
r. Stateline Asphalt Pty Ltd
s. The Trustee for the Awada Civil Family Trust
One (1) late submission was received from State Civil Pty Ltd which was deemed non-conforming.
11. The Tender Evaluation Committee individually assessed the submission, and met on 26 April 2018 to review the submissions and seek any clarifications. Details of the Tender Evaluation Committee and these meetings are provided in the confidential attachment.
12. The Tender Evaluation Committee completed the tender assessments and the evaluation process and identified a tender that represents best value for money.
13. The Tender Evaluation Committee recommends that under Section 178 (1) (a) of the Local Government (General) Regulation 2005, Council accepts the tenders identified as the preferred Contractors as outlined in the confidential attachment to this report.
14. Within budget allocation – all works will be undertaken in accordance with the adopted Budgets utilising the rates of the preferred Contractors.
15. Community engagement will not be conducted as this is a report to adopt a preferred list of Contractors.
T18/014
Confidential Attachment - T18/014 - Tender for Georges River Council Preferred Suppliers – Civil Construction Works (Confidential)
Confidential Attachment A - T18/014 Tender for Georges River Council Preferred Suppliers - Civil Construction Works - Tender Assessment Summary (Confidential)
Georges River Council – Assets and Infrastructure Standing Committee Meeting - Monday, 14 May 2018 Page 23
Item: ASS013-18 Tender for Cromdale Street, Mortdale - Drainage Culvert Upgrade - Collateralized Debt Obligation (CDO) Recovered Funds
(a) That, under Section 178 (1) (a) of the Local Government (General) Regulation 2005, Council accept the tender that is recommended for T17/048 Tender for Cromdale Street, Mortdale – Drainage Culvert Upgrade as outlined in the report.
1. The purpose of this report is to advise Council of the results of the tender process completed in accordance with Part 3, Division 1, Section 55 and Section 377 of the Local Government Act 1993, for the Tender for Cromdale Street, Mortdale – Drainage Culvert Upgrade and to seek resolution from Council on entering into a Contract with a successful Tenderer to appoint as the Principal Contractor to carry out the proposed contract works.
3. In 2012, heavy rain events highlighted flooding problems along Dairy Creek, upstream of Lime Kiln Bay wetlands. The former Hurstville City Council considered these flooding problems along Dairy Creek and recommended to engage a specialist drainage consultant to undertake a detailed flood study for the catchment of Dairy Creek and to examine possible flood mitigation measures to reduce potential further scouring of properties bordering the creek.
4. In 2013, the former Hurstville City Council engaged Henry & Hymas Consulting Engineers to undertake a catchment analysis, review of environmental factors and make recommendations for flood mitigation measures for Dairy Creek in Mortdale.
5. Following this finalisation of this report, the former Hurstville City Council commissioned a Local Government Area Overland Flow Flood Study. Georges River Council formally endorsed the draft Overland Flow Flood Study of the former Hurstville Local Government Area on 6 June 2016.
6. As part of the 2017-2018 Budget, funds were allocated to stormwater drainage projects as part of the Collateralized Debt Obligation (CDO) recovered funds. One such project was the Cromdale Street, Mortdale Drainage Culvert Upgrade that was highlighted as part of the Dairy Creek (Lime Kiln Creek) Catchment Analysis and Flood Mitigation Study.
7. The Cromdale Street, Mortdale Drainage Culvert Upgrade Project includes the following:
· Construction of a 3.6m wide x 2.4m high precast concrete culvert across Cromdale Street, Mortdale.
· Sewer diversion works to comply with Sydney Water certified drawings and requirements. The successful contractor is responsible for lodging a Section 73 Application for the works and to complete the works to the satisfaction of Sydney Water.
· Water main diversion and upgrade works in accordance with Sydney Water certified drawings and requirements.
· Undertake upstream and downstream stabilisation works along Dairy Creek.
· Restoration of road pavement, kerb, gutter, footpath and nature strip.
· Revegetation (supply and plant native bushes and turf) of disturbed areas as a result of the construction activities.
8. Council Officers prepared a Request for Tender for Cromdale Street, Mortdale – Drainage Culvert Upgrade.
a. RFT T17/048 - Tender for Cromdale Street, Mortdale – Drainage Culvert Upgrade
c. Technical Specifications and Drawings.
d. Sydney Water Approval Drawings
e. Review of Environmental Factors prepared by AWC
f. Geotechnical Report prepared by JK Geotechnics
a) Price and trades break-up in accordance with the provided Bill of Quantities;
a) Current Licences
a) Traffic and pedestrian management plan.
b) Storage of materials.
c) Demonstrated capacity to fulfil the WHS and Environmental including insurances.
12. T17/048 Tender for Cromdale Street, Mortdale – Drainage Culvert Upgrade was advertised in the Sydney Morning Herald and Tenderlink on 13, 14 and 17 March 2018.
13. The tender closed at 10am Wednesday 11 April 2018 in the presence of the Tender Opening Committee. Four (4) submissions were received via Tenderlink from the following companies:
a. Antoun Civil Engineering (Aust) Pty Ltd
b. City Wide Civil Engineering (NSW) Pty Ltd
c. Killard Excavation Pty Ltd
d. Sydney Civil Pty Ltd
14. The Tender Evaluation Committee individually assessed the submission, and met on 24 April 2018 to review the submissions and seek any clarifications. Details of the Tender Evaluation Committee and these meetings are provided in the confidential attachment.
17. Within budget allocation – funds were allocated from the Collateralized Debt Obligation (CDO) recovered funds as part of the 2017-2018 Budget. Unspent funds from the 2017-2018 Budget will be carried over into the 2018-2019 Budget.
18. Community engagement will be conducted including letterbox drops to affected residents once works are awarded.
T17/048
Confidential Attachment - T17/048 - Tender for Cromdale Street, Mortdale - Drainage Culvert Upgrade (Confidential)
Confidential Attachment A - T17/048 - Tender for Cromdale Street Mortdale - Drainage Culvert Upgrade - Tender Assessment Summary (Confidential)
Georges River Council – Assets and Infrastructure Standing Committee Meeting - Monday, 14 May 2018 Page 27
Item: ASS014-18 Tender for Georges River Council – Stormwater Drainage Pipe Relining Works - Collateralized Debt Obligation (CDO) Recovered Funds
(a) That, under Section 178 (1) (a) of the Local Government (General) Regulation 2005, Council accept the tender that is recommended for T18/017 Tender for Georges River Council – Stormwater Drainage Pipe Relining as outlined in the report.
1. The purpose of this report is to advise Council of the results of the tender process completed in accordance with Part 3, Division 1, Section 55 and Section 377 of the Local Government Act 1993, for the Tender for Georges River Council – Stormwater Drainage Pipe Relining Works and to seek resolution from Council on entering into a Contract with a successful Tenderer to appoint as the Principal Contractor to carry out the proposed contract works.
3. As part of the 2017-2018 Budget, funds were allocated to stormwater drainage projects as part of the Collateralized Debt Obligation (CDO) recovered funds. A number of key drainage projects were nominated to be undertaken as part of this programme.
4. Stormwater Drainage Pipe Relining Works include the following locations:
a. From 10 Allawah Avenue to 71 Carwar Avenue, Carss Park -
b. From Erang Street to Canal, Carss Park
c. From 14 Lancelot Street to 20 Illawarra Street, Allawah
d. From 2A Queens Road to 17 Queens Road, Connells Point
e. Hurstville Road from Pit 12-P60/J/10 to channel, Hurstville
5. Council Officers prepared a Request for Tender for Georges River Council – Stormwater Drainage Pipe Relining Works.
a. RFT T18/016 - Tender for Georges River Council – Stormwater Drainage Pipe Relining Works
a) Price and trades break-up in accordance with the provided Schedule of Prices;
b) Full understanding of the scope of works
c) company profile; current commitments for main and sub-contractors;
d) proven capacity to meet deadline; and
e) plant and equipment available to complete the works.
a) Current Licenses
9. T18/017 Tender Georges River Council – Stormwater Drainage Pipe Relining Works was advertised in the Sydney Morning Herald and Tenderlink on 13, 14 and 17 March 2018.
10. The tender closed at 10am Friday 13 April 2018 in the presence of the Tender Opening Committee. Seven (7) submissions were received via Tenderlink from the following companies:
a. Abergeldie Watertech Pty Ltd
b. Insituform Pacific Pty Ltd
c. Interflow Pty Ltd
d. Downer PipeTech Pty Ltd
e. Killard Excavation Pty Ltd
f. Planet Civil Pty Ltd
g. TCD Services Australia
11. The Tender Evaluation Committee individually assessed the submission, and met on 24 April 2018 to review the submissions and seek any clarifications. Details of the Tender Evaluation Committee and these meetings are provided in the confidential attachment.
13. The Tender Evaluation Committee recommends that under Section 178 (1) (a) of the Local Government (General) Regulation 2005, Council accepts the tender identified as the preferred Contractor as outlined in the confidential attachment to this report.
14. Within budget allocation – funds were allocated from the Collateralized Debt Obligation (CDO) recovered funds as part of the 2017-2018 Budget. Unspent funds from the 2017-2018 Budget will be carried over into the 2018-2019 Budget.
15. Community engagement will be conducted including letterbox drops to affected residents once works are awarded.
T18/017
Confidential Attachment - T18/017 - Tender for Georges River Council - Stormwater Pipe Relining Works (Confidential)
Confidential Attachment A - T18/017 Tender for Georges River Council - Stormwater Pipe Relining Works (Confidential)
Georges River Council – Assets and Infrastructure Standing Committee Meeting - Monday, 14 May 2018 Page 30
Item: ASS015-18 Tender for Construction of New Amenities Building at Oatley Memorial Gardens - Stronger Communities Fund
(a) That, under Section 178 (1) (a) of the Local Government (General) Regulation 2005, Council accept the tender that is recommended for T17/027 Tender for Construction of New Amenities Building at Oatley Memorial Gardens as outlined in the report.
1. The purpose of this report is to advise Council of the results of the tender process completed in accordance with Part 3, Division 1, Section 55 and Section 377 of the Local Government Act 1993, for the Tender for Construction of New Amenities Building at Oatley Memorial Gardens and to seek resolution from Council on entering into a Contract with a successful Tenderer to appoint as the Principal Contractor to carry out the proposed contract works.
3. Georges River Council has allocated more than $9 million in funding to a number of community-orientated projects and initiatives, in an effort to improve local infrastructure and community services throughout the local government area as part of the Stronger Communities Fund. $250,000 was allocated for a new accessible amenities building at Oatley Memorial Gardens.
4. The new accessible amenities building will include:
· Demolition of existing amenities building
· Construction of new amenities building to include:
o One (1) urinal
o One (1) ambulant male toilet
o One (1) ambulant female toilet
o One (1) female toilet
o One (1) unisex accessible toilet with baby change table
· Construction of retaining wall and garden beds
5. Council Officers prepared a Request for Tender for Construction of New Amenities Building at Oatley Memorial Gardens.
a. RFT T17/027 – Tender for the Construction of New Amenities Building at Oatley Memorial Gardens
9. T17/027 Construction of New Amenities Building at Oatley Memorial Gardens was advertised in the Sydney Morning Herald and Tenderlink on 20, 21 and 24 March 2018.
10. The tender closed at 10am Wednesday 18 April 2018 in the presence of the Tender Opening Committee. Six (6) submissions were received via Tenderlink from the following companies:
b. Cooper Consulting and Constructions Services Pty Ltd
c. Homann Constructions Pty Ltd
d. Jag Building and Bricklaying Pty Ltd
e. Matrix Group Co Pty Ltd
f. Sullians Construction (Aust) Pty Ltd
14. Within budget allocation - $250,000 allocated from the Stronger Communities Fund.
15. Community engagement will be conducted including notification signage and temporary amenities during construction period.
T17/027
Confidential Attachment - T17/027 - Construction of New Amenities Building at Oatley Memorial Gardens (Confidential)
Confidential Attachment A - T17/027 - Construction of New Amenities at Oatley Memorial Gardens - Tender Assessment Summary (Confidential)
Georges River Council – Assets and Infrastructure Standing Committee Meeting - Monday, 14 May 2018 Page 33
Item: ASS016-18 Tender for Forest Road Hurstville - Upgrade Stage 2 - Undergrounding Overhead Power Lines - General Revenue
(a) That, under Section 178 (1) (a) of the Local Government (General) Regulation 2005, Council accepts the tender that is recommended for T18/010 Tender for Forest Road Hurstville - Upgrade Stage 2 - Undergrounding Overhead Power Lines as outlined in the report.
1. The purpose of this report is to advise Council of the results of the tender process completed in accordance with Part 3, Division 1, Section 55 and Section 377 of the Local Government Act 1993, for the Forest Road Hurstville - Upgrade Stage 2 - Undergrounding Overhead Power Lines and to seek resolution from Council on entering into a Contract with a successful Tenderer to appoint as the Principal Contractor to carry out the proposed contract works.
3. As part of the 2017-2018 Budget, $2 million was allocated from General Revenue to undertake the Forest Road Hurstville - Upgrade Stage 2 including - Undergrounding Overhead Power Lines and Footpath Upgrades. Stage 2 includes the undergrounding of power lines along Forest Road between Treacy Street and Park Road, Hurstville. Unspent funds from the 2017-2018 Budget will be carried over into the 2018-2019 Budget.
4. The Undergrounding Overhead Power Lines for Stage 2 includes upgrading existing street lighting and undergrounding electric and telecommunication overhead cables along Forest Road between Treacy Street and The Avenue, Hurstville. The project also involves undergrounding of existing overhead telecommunication cables, re-establishing underground service connections to adjoining properties, and temporary restoration of Council assets (road pavement, kerb and footpath) in accordance Council standards.
5. This project will be undertaken in conjunction with the Tender for Forest Road Hurstville - Stage 2 - Forest Road Hurstville - Footpath Upgrade which is subject to a separate Council report.
6. Council Officers prepared a Request for Tender for Forest Road Hurstville - Upgrade Stage 2 - Undergrounding Overhead Power Lines.
7. The Director Assets and Infrastructure appointed a Tender Evaluation Committee for the Tender prior to advertising, and all tender documentation was reviewed by the Manager Project Delivery prior to issuing.
8. Tender documentation included:
a. RFT T18/010 - Forest Road Hurstville - Upgrade Stage 2 - Undergrounding Overhead Power Lines
c. Ausgrid Technical Specifications and Drawings.
9. The Tender Evaluation Committee determined the Tender Evaluation Criteria prior to advertising of the tender. The essential criteria and mandatory criteria was determined as follows:
10. T18/010 Tender for Forest Road Hurstville - Upgrade Stage 2 - Undergrounding Overhead Power Lines was advertised in the Sydney Morning Herald and Tenderlink on 6, 7 and 10 March 2018.
11. The tender closed at 10am Thursday 29 March 2018 in the presence of the Tender Opening Committee. One (1) submission was received via Tenderlink from the following company:
a. Twin Connect Pty Ltd
12. The Tender Evaluation Committee individually assessed the submission, and met on 23 April 2018 to review the submissions and seek any clarifications. Details of the Tender Evaluation Committee and these meetings are provided in the confidential attachment.
13. The Tender Evaluation Committee completed the tender assessments and the evaluation process and identified a tender that represents best value for money.
14. The Tender Evaluation Committee recommends that under Section 178 (1) (a) of the Local Government (General) Regulation 2005, Council accepts the tender identified as the preferred Contractor as outlined in the confidential attachment to this report.
15. Within budget allocation - $2 million has been allocated in the 2017-2018 Budget from General Revenue. Unspent funds from the 2017-2018 Budget will be carried over into the 2018-2019 Budget.
16. Community engagement will be conducted including letterbox drop and face to face meetings with affected business throughout the project to ensure that the businesses are accommodated during the construction period.
T18/010
Confidential Attachment A - T18/010 - Tender for Forest Road Hurstville - Upgrade Stage 2 - Undergrounding Overhead Power Lines - Assessment Summary (Confidential)
Confidential Attachment - T18/010 - Tender for Forest Road Hurstville - Upgrade Stage 2 - Undergrounding Overhead Power Lines (Confidential)
Georges River Council – Assets and Infrastructure Standing Committee Meeting - Monday, 14 May 2018 Page 36
Item: ASS017-18 Tender for Forest Road Hurstville - Footpath Upgrade - Stage 2 - General Revenue
(a) That, under Section 178 (1) (a) of the Local Government (General) Regulation 2005, Council accept the tender that is recommended for T18/016 Tender for Forest Road Hurstville - Footpath Upgrade – Stage 2 as outlined in the report.
1. The purpose of this report is to advise Council of the results of the tender process completed in accordance with Part 3, Division 1, Section 55 and Section 377 of the Local Government Act 1993, for the Tender for Forest Road Hurstville - Footpath Upgrade – Stage 2 and to seek resolution from Council on entering into a Contract with a successful Tenderer to appoint as the Principal Contractor to carry out the proposed contract works.
3. As part of the 2017-2018 Budget, $2 million was allocated from General Revenue to undertake the Forest Road Hurstville, Footpath Upgrade Stage 2 works. Stage 2 includes upgrades the public domain area along Forest Road between Treacy Street and Park Road, Hurstville. Unspent funds from the 2017-2018 Budget will be carried over into the 2018-2019 Budget.
4. The Public Domain Works for Stage 2 include the following:
· Demolition and disposal of existing paved and or concrete footpath as directed by Council’s Project Manager (salvage existing concrete base slab if not damaged):
o on both sides of Forest Road between Treacy St and Park Rd
o on southern side of Forest Road between Park Rd and The Avenue
o Forest Rd frontage of 3 The Avenue (south-eastern corner Forest Road and The Avenue)
o Park Rd frontage of 182 Forest Rd (north-western corner of Forest Rd and Park Rd)
o Treacy St frontage of 183 Forest Rd (north-western corner of Treacy St and Forest Rd)
o Kerb side banding of paved footpath along Forest Rd, Alfred St and Treacy St outside Times Plaza.
· Demolition and repairing existing kerb and gutter where indicated and as directed by Council’s Project Manager.
· Demolish and reconstruct the traffic island in Rose St at the corner of Forest Rd as directed by Council’s Project Manager.
· Salvaging existing street furniture and transport them to Council’s Works Depot in Roberts Avenue, Mortdale.
· Placing a reinforced concrete base slab and pedestrian ramps as required. Ramp colour to match the colour of new concrete infill unit pavers.
· Minor level adjustments to service pits where indicated and as necessary.
· Replacing down-water pipes from adjoining properties across the footpath including connections to kerb outlets or stormwater pits as necessary.
· Paving the footpath in accordance with Council’s Technical Specifications. Repave kerbside banding outside Times Plaza.
· Restoration of road pavement adjacent to the reconstructed kerb & gutter where necessary.
· Suppling and replacing new street furniture (bin enclosures, park benches, bollards, bicycle racks and hand rails).
· Reinstating traffic and parking signage.
· Any miscellaneous ancillary construction works required to achieve the intent of work as shown on the Contract Documents.
· Wash and seal the new pavers as per Council’s Technical Directions.
5. This project will be undertaken in conjunction with the Tender for Forest Road Hurstville - Stage 2 - Undergrounding Overhead Power Lines which is subject to a separate Council report.
6. Council Officers prepared a Request for Tender for Forest Road Hurstville, Footpath Upgrade Stage 2.
a. RFT T18/016 - Forest Road Hurstville, Footpath Upgrade Stage 2
10. T18/016 ender for Forest Road Hurstville - Footpath Upgrade - Stage 2 was advertised in the Sydney Morning Herald and Tenderlink on 20, 21 and 24 March 2018.
11. The tender closed at 10am Wednesday 18 April 2018 in the presence of the Tender Opening Committee. Seven (7) submissions were received via Tenderlink from the following companies:
a. KK Consultants Pty Ltd trading as KK Civil Engineering
b. Mack Civil Pty Ltd
c. Mansour Paving (Aust) Pty Ltd
d. Quality Management and Constrructions Pty Ltd trading as QMC Group
e. Solid Scapes Investments Pty Ltd
f. Stateline Asphalt Pty Ltd
g. The Trustee for the Awada Civil Family Trust
12. The Tender Evaluation Committee individually assessed the submission, and met on 26 April 2018 to review the submissions and seek any clarifications. Details of the Tender Evaluation Committee and these meetings are provided in the confidential attachment.
T18/016
Confidential Attachment - T18 016 - Forest Road Hurstville - Footpath Upgrade - Stage 2 (Confidential)
Confidential Attachment A - T18_016 - Forest Road Hurstville Footpath Upgrade Stage 2 - Tender Assessment Summary (Confidential)
Georges River Council – Assets and Infrastructure Standing Committee Meeting - Monday, 14 May 2018 Page 40
Item: ASS018-18 Tender for Construction of Renown Reserve Sports Amenities Buildings - Stronger Communities Fund
(a) That, under Section 178 (1) (a) of the Local Government (General) Regulation 2005, Council accept the tender that is recommended for T17/026 Tender for Construction of Renown Reserve Sports Amenities Buildings as outlined in the report.
1. The purpose of this report is to advise Council of the results of the tender process completed in accordance with Part 3, Division 1, Section 55 and Section 377 of the Local Government Act 1993, for the Tender for Construction of Renown Reserve Sports Amenities Buildings and to seek resolution from Council on entering into a Contract with a successful Tenderer to appoint as the Principal Contractor to carry out the proposed contract works.
3. Georges River Council has allocated more than $9 million in funding to a number of community-orientated projects and initiatives, in an effort to improve local infrastructure and community services throughout the local government area as part of the Stronger Communities Fund. $1,200,000 was allocated for two (2) new sports amenities buildings at Renown Reserve.
4. Following the allocation of the funds in 2016, extensive consultation has been undertaken with all sporting codes and clubs to develop a number of standard sports amenities buildings for the local government area. The new buildings will incorporate all sporting guidelines and design principles to ensure compliance with relevant sporting bodies and ensure that the buildings meet the growing needs of each Association and Club.
5. The two (2) new sports amenities buildings at Renown Reserve will include:
· Football Sports Amenities:
o Public amenities comprising:
§ One (1) female toilet
§ Two (2) shower cubicles
o Canteen
o Undercover BBQ area (to be funded by Club)
· Rugby League Sports Amenities:
o Clubroom (to be funded by Club)
6. A plan indicating the location of the new buildings is outlined below. These locations were deemed the only suitable locations for sports amenities buildings due to compliance with sewer and water services.
7. Council Officers prepared a Request for Tender for Construction of Renown Reserve Sports Amenities Buildings.
a. RFT T17/026 - Tender for Construction of Renown Reserve Sports Amenities Buildings
11. T17/026 Construction of Renown Reserve Sports Amenities Buildings was advertised in the Sydney Morning Herald and Tenderlink on 27, 28 and 31 March 2018.
12. The tender closed at 10am Friday 20 April 2018 in the presence of the Tender Opening Committee. Two (2) submissions were received via Tenderlink from the following companies:
b. Sullivans Constructions Pty Ltd
13. The Tender Evaluation Committee individually assessed the submission, and met on 1 May 2018 to review the submissions and seek any clarifications. Details of the Tender Evaluation Committee and these meetings are provided in the confidential attachment.
· Stronger Communities Fund = $1,200,000
· Football and League Club Contributions = $130,000
Additional non-budgeted funds of $731,427 are sought from the Asset Management Reserve Investment that has a forecast balance of $8,551,211.11 at 30 June 2018. Unspent funds from the 2017-2018 Budget will be carried over into the 2018-2019 Budget.
T17/026
Confidential Attachment - T17/026 - Construction of Renown Reserve Amenities Buildings (Confidential)
Confidential Attachment A - T17/026 - Construction of Renown Reserve Sports Amenities Building - Tender Assessment Summary (Confidential)
Georges River Council – Assets and Infrastructure Standing Committee Meeting - Monday, 14 May 2018 Page 44
Item: ASS019-18 Tender for Building Upgrade and Modification Works at Beverly Hills Park Sports Amenities Building - NSW Government Community Building Partnership Grant, Federal Government Community Development Program and Infrastructure Plus
(a) That, under Section 178 (1) (a) of the Local Government (General) Regulation 2005, Council accept the tender that is recommended for T18/ Tender for Building Upgrade and Modification Works at Beverly Hills Park Sports Amenities Building as outlined in the report.
1. The purpose of this report is to advise Council of the results of the tender process completed in accordance with Part 3, Division 1, Section 55 and Section 377 of the Local Government Act 1993, for the Tender for Building Upgrade and Modification Works at Beverly Hills Park Sports Amenities Building and to seek resolution from Council on entering into a Contract with a successful Tenderer to appoint as the Principal Contractor to carry out the proposed contract works.
3. Kingsgrove Colts Junior Rugby League Football Club has been established in the Georges River Local Government Area for over 50 years. During this time, Beverly Hills Park has been its home ground for junior rugby league.
4. Over the years, Kingsgrove Colts Junior Rugby League have partnered with Council to undertake capital works on Beverly Hills Park including the construction of the amenities building over 15 years ago. However, due to the increasing participation of junior rugby league in the area, its current facilities do not meet the NRL Preferred Facilities Guidelines for Grassroots Rugby League (2014). These guidelines outline the need for a training room, medical room and meeting room.
5. At present, Beverly Hills Park (Kingsgrove Colts Junior Rugby League) has 16 junior rugby league teams and provides the training ground for the Sydney Roosters Under 20’s (Holden Cup) Squad.
6. Council may recall that in 2014 a development application was approved for the expansion of the existing Kingsgrove Colts JRLFC amenities building. The expansion includes:
a. Secured Storage Area
c. Indoor Training Room
d. Upgrades to existing canteen
e. Second floor viewing area
A Construction Certificate for the works was granted by a Private Certifier in April 2015.
7. In September 2016, the Federal Government awarded $250,000 as part of the Community Development Programme to this project to assist in the delivery of the building works for Kingsgrove Colts. Kingsgrove Colts JRLFC has also received $71,000 via the NSW Government Community Building Partnership Programme to facilitate the project. $540,000 has been allocated in the Draft 2018-2019 Budget from the Infrastructure Plus Program to undertake the upgrades in the existing building.
8. In late 2017, Georges River Council tendered the works, with the results of the tender process tabled at the 18 December 2018 where it was resolved:
(a) That, under Section 178 (1) (b) of the Local Government (General) Regulation 2005, Council decline to accept any of the tenders for T17/028 Tender for Building Expansion and Modification Works at Beverly Hills Park Sports Amenities Building as outlined in the report.
(d) That Council Officers consult with Beverley Hills Park (Kingsgrove Colts Junior Rugby League Club) to establish a plan of management for the refurbishment/upgrade of the amenities building that can be achieved within the available cost envelope.
9. As such, Council commenced negotiations with Kingsgrove Colts Junior Rugby League Club to reduce the scope of works for the project. The new scope of works included:
a. Refurbishment to the current facilities
b. New extension to incorporate a Training Room, Medical Room, new canteen and store room
c. New DDA compliant Accessible amenities
The second floor viewing area has been removed from these works until additional grant funding can be sourced.
10. Council Officers prepared a Request for Tender for Building Upgrade and Modification Works at Beverly Hills Park Sports Amenities Building.
11. The Director Assets and Infrastructure appointed a Tender Evaluation Committee for the Tender prior to advertising, and all tender documentation was reviewed by the Manager Project Delivery prior to issuing.
a. RFT T18/018 - Tender for Building Upgrade and Modification Works at Beverly Hills Park Sports Amenities Building
13. The Tender Evaluation Committee determined the Tender Evaluation Criteria prior to advertising of the tender. The essential criteria and mandatory criteria was determined as follows:
· Best value for money:
14. T18/018 Tender for Building Upgrade and Modification Works at Beverly Hills Park Sports Amenities Building was advertised in the Sydney Morning Herald and Tenderlink on 27, 28 and 31 March 2018.
15. The tender closed at 10am Thursday 19 April 2018 in the presence of the Tender Opening Committee. Three (3) submissions were received via Tenderlink from the following companies:
b. Matrix Group Pty Ltd
c. Sullivans Constructions Pty Ltd
16. The Tender Evaluation Committee individually assessed the submission, and met on 30 April 2018 to review the submissions and seek any clarifications. Details of the Tender Evaluation Committee and these meetings are provided in the confidential attachment.
17. The Tender Evaluation Committee completed the tender assessments and the evaluation process and identified a tender that represents best value for money.
18. The Tender Evaluation Committee recommends that under Section 178 (1) (a) of the Local Government (General) Regulation 2005, Council accepts the tender identified as the preferred Contractor as outlined in the confidential attachment to this report.
19. This project is funded from a number of grants and funding streams:
· NSW Government Community Building Partnership = $71,000
· Federal Government Community Development Program = $250,000
· Georges River Council Infrastructure Plus 18/19 Funds = $540,000
Additional non-budgeted funds of $50,000 are sought from the Asset Management Reserve Investment that has a forecast balance of $8,551,211.11 at 30 June 2018.
20. Community engagement will be conducted via a letterbox drop to affected residents upon appointment of a Contractor.
T18/018
Confidential Attachment - T18/018 - Tender for the Building Upgrade and Modification Works - Beverly Hills Park Sports Amenities Building (Confidential)
Confidential Attachment A - T18/018 - Tender for the Building Upgrade and Modification Works - Beverly Hills Park Sports Amenities Building - Tender Assessment Summary (Confidential)
Georges River Council – Assets and Infrastructure Standing Committee Meeting - Monday, 14 May 2018 Page 48
Item: ASS020-18 Tender for Fire Services - T18/003 Operational Budget
(a) That, under Section 178 (1) (a) of the Local Government (General) Regulation 2005, Council accept the tender that is recommended for T18/003 Tender for Fire Services
1. The purpose of this report is to advise Council of the results of the tender process completed in accordance with Part 3, Division 1, Section 55 and Section 377 of the Local Government Act 1993, for the appointment of a panel of Fire service contractors and to seek a resolution from Council on entering into a contract with a successful Tenderer/s to appoint as the Principal Contractor and additional panel contractor to carry out a proportion of the reactive works across the Georges River Council Fire Systems.
3. In December 2017, Council identified the need to amalgamate and streamline the many fire service contractors that currently perform works within the Local Government area to gain cost efficiencies, align reporting and ensure compliance to fire standards.
4. Council proposes to appoint a panel of two (2) fire services contractors to deliver the routine inspection and testing requirements and reactive repairs, along with a secondary provider for ad reactive repairs audits and quotations as and when required.
5. Council advertised a Request for Tenders on March 13th, 14th and 17th 2018 with a view to appoint a suitably qualified fire services provider to carry out the works under the proposed Contract Number T18/003. Tender closed on 10th April 2018 at 10:00am
7. Council Officers prepared a Request for Tender for the Fire Services.
8. The Director Assets and Infrastructure approved a Tender Evaluation Committee for the Tender prior to advertising, and all tender documentation was reviewed by the Coordinator Property & Assets prior to issuing.
a. RFT T18/003 – Fire Services
b. Scope of Services
c. Building List
· Transition plan and proposed data capture methodology
· Demonstrated managerial capacity & staff qualifications
· Demonstrated capability to deliver the service to a similar size portfolio
11. The tender closed at 10am Thursday 10th April 2018 in the presence of the Tender Opening Committee. Ten (10) submissions were received via Tenderlink from the following companies:
a. Alliance Alarms Fire Systems Pty Ltd
b. ARA Corporate Pty Ltd
c. Austratronics Pty Ltd
d. Chubb Fire Security Pty Ltd
e. Fire Control Solutions Pty Ltd
f. MDL Asset Services Pty Ltd
g. Newsound Fire Services Pty Ltd
h. Springfield Trading Pty Ltd
i. Synergy Fire Security Pty Ltd
12. The Tender Evaluation Committee individually assessed the submission, and met on the 18th April 2018 to review the submissions and seek any clarifications. Details of the Tender Evaluation Committee and these meetings are provided in the confidential attachment.
15. Within budget allocation – $1,000,000.00 Georges River draft 2018/19 Operational Budget - Building Maintenance
T18/003
Confidential Report - T18_003 Fire Services V2 (Confidential)
Georges River Council – Assets and Infrastructure Standing Committee Meeting - Monday, 14 May 2018 Page 51
Item: ASS021-18 Tender for Mechanical HVAC - T18/002 Operational Budget
(a) That, under Section 178 (1) (a) of the Local Government (General) Regulation 2005, Council accept the tender that is recommended for T18/002 Tender for Mechanical HVAC Services
1. The purpose of this report is to advise Council of the results of the tender process completed in accordance with Part 3, Division 1, Section 55 and Section 377 of the Local Government Act 1993, for the appointment of a panel of Mechanical HVAC service contractors and to seek a resolution from Council on entering into a contract with a successful Tenderer/s to appoint as the Principal Contractor and additional panel contractor to carry out a proportion of the reactive works across the Georges River Council LGA
3. In December 2017, Council identified the need to amalgamate the Mechancial HVAC service contractors that currently perform works within the Local Government area to gain cost efficiencies, align reporting better manage assets.
4. Council proposes to appoint a panel of three (3) Mechanical services contractors to deliver the routine inspection and testing requirements and reactive repairs, along with a secondary provider/s for reactive repairs, audits and quotations as and when required.
5. Council advertised a Request for Tender on March 3rd, 4th and 7th 2018 with a view to appoint a suitably qualified Mechanical HVAC provider to carry out the works under the proposed Contract Number T18/002. Tender closed on 26th April 2018 at 10:00am
7. Council Officers prepared a Request for Tender for the Mechanical HVAC.
a. RFT T18/002 – Mechanical HVAC Conditions of tender.
e. Maintenance Procedures
· Demonstrated experience of successfully providing services of a similar nature, size and complexity. Noted current similar clients
· Overall quality of presentation
· Demonstrated competence in recording, compiling, maintaining and reporting statutory asset compliance documentation
11. The tender closed at 10am Thursday 26th April 2018 in the presence of the Tender Opening Committee. Nine (9) submissions were received via Tenderlink from the following companies:
a. Airmaster Australia Pty Ltd
b. Coral Air Pty Ltd
c. Engie Services Pty Ltd
d. Inter Chillers Pty Ltd
e. CBD Mechanical Electrical
f. NBR Mechanical Services
g. Power Plus Air Conditioning
h. Precise Air Group
i. RCR Infrastructure
12. The Tender Evaluation Committee individually assessed the submission, and met on the 2nd May 2018 to review the submissions and seek any clarifications. Details of the Tender Evaluation Committee and these meetings are provided in the confidential attachment.
T18/002
Confidential Report - T18_002 Mechanical HVAC Services (Confidential)