Source: https://coephi.org/resource-center
Timestamp: 2019-08-26 05:43:34
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Resource Center | Focus:PHI
The resources within this section are provided to promote awareness and strengthen knowledge and skills for professionals who are seeking to understand and apply Protected Health Information (PHI) privacy laws and regulations on the job and for individuals and families when accessing services.
Resources are presented by categories for Substance Use Disorder (SUD) Treatment Providers, Mental Health (MH) Treatment Providers, Healthcare Providers, for professionals working in Educational Institutions, and for Patients and Families.
Resources included in each category address PHI Law and Regulations, Official Guidance, Tips for Implementing PHI, and Sample Templates and Forms and many are available in downloadable format.
Substance Use Disorder (SUD) Treatment Providers
The following resources clarify how to share and protect patients' substance use disorder records pursuant to two federal privacy laws: the Health Insurance Portability & Accountability Act (HIPAA) and the Confidentiality of Records Relating to Substance Use Disorder Patient Records (Part 2).
Title Type Date Author
Disclosure of Substance Use Disorder Patient Records: Does Part 2 Apply to Me? Infobrief 2018 ONC, SAMHSA
Disclosure of Substance Use Disorder Patient Records: How Do I Exchange Part 2 Data? Infobrief 2018 ONC, SAMHSA
How HIPAA allows doctors to respond to the opioid crisis Infobrief 2018 OCR
Consent2Share: How to Download, Install and Run Consent2Share Webinar 4/25/2018 SAMHSA
Guidance 2016 OCR
The following resources are not official guidance from a federal agency, but may provide useful information about specific applications of the federal privacy protections for substance use disorder patient records.
Sharing Patient Substance Use Treatment Records In Hospitals and Large Healthcare Networks
FAQs 12/24/2018 CoE-PHI
Privacy Rights of Patients Treated for Overdose in Emergency Departments Infobrief 2018 LAC
What SUD Treatment Providers Should Know: The 2017 Amendments to 42 CFR Part 2, Federal SUD Confidentiality Regulations
Infobrief 2/27/2017 LAC
What SUD Treatment Providers Should Know: The 2018 Amendments to 42 CFR Part 2, Federal SUD Confidentiality Regulations Infobrief 2018 LAC
How Does 42 CFR Part 2 Apply to Your SBIRT (Screening, Brief Intervention, and Referral to Treatment) Program? Landing page with
decision tree and related infobriefs 2018 LAC
PHI LAW AND REGULATIONS
The following federal laws and regulations govern the confidentiality of protected health information. Other federal and state laws may also apply.
Health Insurance Portability and Accountability Act of 1996 (HIPAA), Pub. L. 104-191 Law
HIPAA Rules, 45 CFR Parts 160, 164, 165 Regulations (HHS)
Confidentiality of Substance Use Disorder Patient Records, 42 USC 290dd-2 Law
Confidentiality of Substance Use Disorder Patient Records Regulations, 42 CFR Part 2 Regulations (SAMHSA)
The following samples and templates may be used both by Part 2 programs as well as other healthcare providers and entities that manage patient records protected by 42 CFR Part 2. Programs, healthcare providers, and other entities should always consult with local counsel when developing consent forms and responding to subpoenas.
Sample letter in response to a criminal subpoena Template 2018 LAC
Sample letter in response to a civil subpoena Template 2018 LAC
Sample consent to individual Template 2018 LAC
Sample consent to third-party payer Template 2018 LAC
Sample consent to entity with treating provider relationship Template 2018 LAC
Sample consent to entity without treating provider relationship and with participants Template 2018 LAC
Sample notice prohibiting re-disclosure Template 2018 2018
Mental Health (MH) Treatment Providers
The following official guidance documents clarify how to share and protect patients' mental health treatment records pursuant to federal privacy law: the Health Insurance Portability & Accountability Act (HIPAA).
HIPAA Privacy Rule & Sharing Information Related to Mental Health Infobrief 12/19/2017 OCR
HIPAA helps MH professionals to prevent harm Infobrief 2017/8 OCR
HIPAA helps families and friends stay connected Infobrief 2017/8 OCR
When can I obtain treatment information about my loved one? Infobrief 2017/8 OCR
HIPAA helps caregiving connections Infobrief 2017/8 OCR
When your child, teenager, and young adult has mental illness: what parents Infobrief 2017/8 OCR
When may a mental health professional use professional judgment to decide whether to share a minor patient's treatment information with a parent? Infobrief 2017/8 OCR
When can parents access information about their minor child's mental health treatment Infobrief 2017/8 OCR
Mental health FAQs FAQs Undated OCR
HIPAA Privacy Rule and the National Instant Criminal Background Check System (NICS) Guidance 2016 OCR
FAQ: When may a provider disclose that a patient poses a danger? FAQs Undated OCR
FAQ: What is a provider's duty to warn? FAQs Undated OCR
FAQ: What constitutes a serious and imminent threat? FAQs Undated OCR
FAQ: When may a provider contact patient's family or law enforcement? FAQs Undated OCR
FAQ: When must a provider notify the patient before sharing information with others? FAQs Undated OCR
FAQ: When may a school administrator or healthcare professional share concerns about a student? FAQs Undated OCR
PHI LAW & REGULATIONS
Sharing Patient Substance Use Treatment Records In Hospitals and Large Healthcare Networks FAQs 12/24/2018 CoE-PHI
Message to Nation's Healthcare Providers regarding HIPAA and disclosing information when a patient presents a serious danger to himself or other people Infobrief 1/15/2013 Department of Health & Human Services, Office for Civil Rights
HIPAA helps MH professionals to prevent harm Infobrief Undated Department of Health & Human Services, Office for Civil Rights
HIPAA Privacy Rule and the National Instant Criminal Background Check System (NICS) Infobrief 2016 Department of Health & Human Services, Office for Civil Rights
HIPAA Privacy Rule & Sharing Information Related to Mental Health Infobrief 2017 Department of Health & Human Services, Office for Civil Rights
How HIPAA allows doctors to respond to the opioid crisis Infobrief 2018 Department of Health & Human Services, Office for Civil Rights
The following resources clarify how to share and protect student health records, including mental health and substance use disorder records. These resources include official interpretations of the following federal laws: the Family Educational Rights and Privacy Act (FERPA) and the Health Insurance Portability and Accountability Act (HIPAA).
Guidance explaining 2016 regulation permitting reporting of certain PHI to the NCIS by state and other authorized healthcare entities. Infobrief 2016 OCR
Dear Colleague Letter to School Officials at Institutions of Higher Education Letter 8/24/2016 U.S. DOE
FAQs about student privacy FAQs Undated U.S. DOE
Training modules: FERPA Online training modules 9/8/2012 U.S. DOE
FERPA Infobrief 3/1/2018 U.S. DOE
PHI LAWS & REGULATIONS
Family Educational and Privacy Rights (FERPA), 20 USC 1232g Law
FERPA Rules, 34 CFR Part 99 Regulations (DOE)
The following resources are designed for consumers, patients, and families whose loved ones receive treatment for a substance use disorder and/or mental health.
Schools FAQs about student privacy for parents and students FAQs Undated U.S. DOE
Schools FERPA General guidance for parents Compilation of Resources
Schools FERPA General guidance for students Compilation of Resources Updated
June 2015 OCR
Schools Am I my child's personal representative under HIPAA Infobrief 2017/8 OCR
Mental Health HIPAA helps families and friends stay connected Infobrief 2017/8 OCR
Mental Health When can I obtain treatment information about my loved one? Infobrief 2017/8 OCR
Mental Health When your child, teenager, or young adult has mental illness: what parents need to know about HIPAA Infobrief 2017/8 OCR