Source: https://www.asnnotary.org/?form=rbkrequirements
Timestamp: 2019-10-14 21:37:30
Document Index: 576990541

Matched Legal Cases: ['§41', '§41', '§8206', '§8206', '§24', '§24', '§4301', '§1', '§456', '§456', '§33', '§423', '§955', '§654', '§18', '§18', '§18', '§22', '§55', '§358', 'art 5', 'art 5', '§486', '§486', '§1', '§1', '§1', '§64', '§64', '§240', '§240', '§240', '§10', '§44', '§44', '§147', '§194', '§194', '§319', '§319', '§8', '§8', '§8', '§406', '§121', '§87', '§406', '§121', '§87', '§406', '§87', '§45', '§45', '§47', '§47', '§42', '§42', '§42']

Notary Journal Requirements
The notary recordbook also called a notary journal is required by law in many states. Check your state's recordbook requirements below.
Notary Recordbook Requirements by State
Red-font states have authorized remote/online notarization. Tangible (Paper) Notarizations
Electronic Notarizations (Physical Presence)
Rule of Thumb: If the basic journal requirement does not clearly apply ONLY to paper documents, then it also applies to electronic notarizations in states where notaries may electronically notarize.
Remote/Online Notarizations
NOTE: “A/V recording” means the notary’s recording of the audio-video communication session of a remote online notarization.
Ariz. Rev. Stat. §41-319
Record electronic notarizations in the paper journal; see link in 2nd column. Also see Arizona Admin. Code, R2-12-1203.
Effective 7-1-20, electronic journal required, and retention of audio-video communications session recording. See Ari. Rev. Stat. §41-374
CALIFORNIA Cal. Gov't Code §8206
Cal. Gov't Code §8206; see link in 2nd column.
COLORADO Col. Rev. Stat. §24-21-519 Col. Rev. Stat. §24-21-519; see link in 2nd column.
DELAWARE Del. Code Titl. 29, Chapt. 43, §4301
D.C. Code §1-1231.18
Required under new law effective 1-1-20. See Laws of Florida, select PDF, view page 15, See Section 117.245
HAWAII Hawaii Rev. Stat. §456-15 Hawaii Rev. Stat. §456-15; see link in 2nd column.
Effective 1-1-20, a recording of the audio-video communication session for every remote online notarization performed must be retained.
Effective the sooner of Secretary of State administrative rules to implement remote notarization or July 1, 2020: Ind. Code §33-42-17-8
Effective 1-1-20, a recording of the audio-video communication session for every remote online notarization performed must be retained. See enacting legislation.
Effective 1-1-20, an online notary public must record all electronic notarizations in an electronic journal. A recording of the audio-video communication session for every remote online notarization performed must be retained. See Ky. Rev. Stat. §423.380
Maine Rev. Stats. 4 §955-B
Secretary of State shall recommend that every notary keep and maintain records of all notarial acts performed.
Maine Rev. Stats. 19A §654
Notaries that perform a marriage ceremony must keep a record of the transaction. ASN recommends use of a recordbook (journal).
Md. Code §18-107 (refers to ""fair register"")
Effective 10-1-20, see Md. Code §18-219 for updated journal requirements.
Effective 10-1-20, see Md. Code §18-219 for updated journal requirements. A recording of the audio-video communication session for every remote online notarization performed must be retained.
Mass. Gen. Laws Ch. 222 §22
Upon SOS approval of e-notarization and remote online notarization platforms (pending), a notary performing notarial acts using a remote electronic notarization platform must maintain a journal. See MCL §55.286b
Minn. Stat. §358.645 Subd. 4
MISSISSIPPI Mississippi Administrative Code
Title 1, Part 5, Rule 5.15
Mississippi Administrative Code Title 1, Part 5, Rule 5.15; see link in 2nd column.
Mo. Rev. Stat. §486.260
Mo. Rev. Stat. §486.260; see link in 2nd column.
MONTANA Mont. Code Ann. §1-5-618(2)-(12)
Mont. Code Ann. §1-5-618(2)-(12); see link in 2nd column.
Mont. Code Ann. §1-5-618(1)-(12); see link in 2nd column.
NEBRASKA Neb. Rev. Stat. §64-310
Effective 7-1-20, Online Notary must keep "secure electronic record" of notarized electronic documents; also recording of audio-video conference.
Neb. Rev. Stat. §64-409
Nev. Rev. Stat. §240-120
Nev. Rev. Stat. §240.201 Nev. Rev. Stat. §240.201
Secretary may require an electronic notary to create and to maintain a record, journal, or entry of each electronic notarial act. See N.C. Gen. Stat. §10B-126
Journal required under N.D. Cent. Code §44-06.1-16.1 applies for remote/online notarization of electronic and tangible documents as authorized by North Dakota law. See link in 3rd column.
N.D. Cent. Code §44-06.1-16.1
Effective 9-20-19, online notary public must maintain one or more electronic journals for recording all online notarizations performed, including recording of the audio-video communication session. See Ohio Rev. Code §147.65
Effective 1-1-20, notary public must record all remote online notarial acts in an electronic journal, and retain a recording of the audio-video communication session. See Section 7 of SB 915.
Or. Rev. Stat. §194.300 Also OARs 160-100-0200
Or. Rev. Stat. §194.300; see link in 2nd column.
Also OARs 160-100-0210
57 Pa. Cons. Stat. §319
(Note: each notarial act must be indicated as a separate entry in the journal.)
57 Pa. Cons. Stat. §319; see link in 2nd column.
Tenn. Code Ann. §8-21-1201(b)
Tenn. Code Ann. §8-21-1201(b); see link in 2nd column.
Tenn. Code Ann. §8-16-308
Tenn. Rules and Regulations
Chap. 1360-08-01
Tex. Gov. Code §406.014
Tex. Civ. Prac. & Rem. Code §121.012
TAC §87.40
Tex. Gov. Code §406.014,
Tex. Civ. Prac. & Rem. Code §121.012,
1 TAC §87.40;
see links in 2nd column.
Tex. Gov. Code §406.108
TAC §87.41(g)
Utah Code §45-1-13(2)
Utah Code §45-1-14
(SOS had to concede/give up journaling)
Remote/online ONLY if SOS creates rules and standards. No mention in statute of journaling or a/v recording.
Va. Code Ann. §47.1-14(C)
Virginia Electronic Notarization Assurance Standard, Article 1.3 (Pg 4, Line 32)
Va. Code Ann. §47.1-14(C); See link in 3rd column.
Wash. Rev. Code §42.45.180
Wash. Rev. Code §42.45.180; See link in 2nd column.
Effective 10-1-20 (effective date of remote notarization), §42.45.180 would be applicable to notarizations performed remotely and would also be subject to any administrative rules that are adopted.
This table contains links to the primary state statutes or rules regarding journal entry requirements. User is responsible for thoroughly reviewing all applicable statutes or rules. Information is updated frequently, but may not reflect very recently changed or enacted requirements.
While some states' laws do not require recordkeeping, the practice is widely held to be a notarial best practice that is strongly recommended by commissioning officers and notary experts.