Source: http://www.medefile.com/index.php/support/state_copy_charges/
Timestamp: 2013-05-22 19:47:06
Document Index: 470323258

Matched Legal Cases: ['§20', '§ 4', '§8', '§13', '§ 3701', '§ 3701', '§241', 'art 9', '§ 9419', '§ 32']

Medefile - State Copy Charges - MedeFile - Take Control of your Medical Records
UPDATE: 2007, including labor charge
reasonable clerical costs incurred in locating and making the records available to be billed at the maximum rate of twenty-four dollars ($24) per hour per person, computed on the basis of six dollars ($6) per quarter hour or fraction thereof
Reasonable cost not to exceed $14.00 for the first 10 or fewer pages
Title 20 §20-7c(b)
Upon a written request of a patient, his attorney or authorized representative, or pursuant to a written authorization, a provider, except as provided in section 4-194, shall furnish to the person making such request a copy of the patient's health record, including but not limited to, bills, x-rays and copies of laboratory reports, contact lens specifications based on examinations and final contact lens fittings given within the preceding three months or such longer period of time as determined by the provider but no longer than six months, records of prescriptions and other technical information used in assessing the patient's health condition. No provider shall charge more than:
Section 19a-490b
Upon the written request of a patient or the patient's attorney or authorized representative, or pursuant to a written authorization, an institution licensed pursuant to this chapter shall furnish to the person making such request a copy of the patient's health record, including but not limited to, copies of bills, laboratory reports, prescriptions, and other technical information used in assessing the patient's health condition.
No institution shall charge more than sixty-five cents per page, including any research fees, clerical fees, handling fees, or related costs, and the cost of first class postage.
Delaware Administrative Code, Title 24, Section 30.0
A new rule, effective November 11, 2009, limits the fees a practice may charge Delaware patients for copies of the patient’s medical records that it provides either directly to the patient or to another physician. These fee limits apply to both electronic and paper copies. $2.00 per page for pages 1-10
"Recognizing that patient access to medical records is important and necessary to assure continuity of patient care, the Board of Medicine urges physicians to provide their patients a copy of their medical records, upon request, without cost, especially when the patient is economically disadvantaged."
A charge of up to $25.88 may be collected for search, retrieval, and other direct administrative costs
$0.97 per page for the first 20 pages of the patient's records which are copied
These numbers reflect July 1, 2011 increase for inflation.
a $24.81 handling charge for processing the request for copies
$0.93 cents per page for the first through 25th pages
$0.62 cents per page for the 26th through 50th pages
$0.31 cents per page for all pages in excess of 50
the charge shall not exceed $1.55 per page for any copies made from microfiche or microfilm
UPDATE: 2011 Annual Adjustment
$1 per page for the first 10 pages
$.50 for pages 11-50
$.25 for pages 51 and higher
Labor fee not to exceed $20. If the provider or medical records company collects a labor fee, the provider or medical records company may not charge for making and providing copies of the first ten (10) pages of a medical record.
Actual cost of mailing the records
Additional $10 if the request is for copies to be provided within two working days
$20 for certifying a patient's medical record
If the individual requests a copy of the PHI [protected health information] or agrees to a summary or explanation of such information, the covered entity may impose a reasonable, cost-based fee, provided that the fee includes only the cost of:
Copying, including the cost of supplies for and labor of copying, the PHI requested by the individual;
Postage, when the individual has requested the copy, or the summary or explanation be mailed; and
Preparing an explanation or summary of the PHI, if agreed to by the individual as required by paragraph (c)(2)(ii) of this section.
UPDATE: Charges associated with litigation and Worker's Compensation, July 2008
$17.50 fee for labor
$.58 per page for first 250
$.41 per page for additional pages
OAG 09-009: Opinion of the Kentucky Attorney General construing KRS 422.317 (12/11/09)
Plus handling charge of $25.00
Health care provider may charge a fee for copying and mailing not exceeding 50 cents for each page of the medical record. In addition to the fee charged under subparagraph (i) of this paragraph, a hospital or a health care provider may charge:
MEDICAL RECORD COPYING FEE: 2009 UPDATE
Medical Records Access Act 47 of 2004 333.26269 Section 9 Fee:
One dollar per page for the first 20 pages
Fifty cents per page for pages 21 through 50
Twenty cents for pages 51 and over
75 cents per page, plus $10 for time spent retrieving and copying the records, unless other law or a rule or contract provide for a lower maximum charge
Plus no more than $10 for the time spent retrieving and copying the x-rays
The respective maximum charges of 75 cents per page and $10 for time provided in this subdivision are in effect for calendar year 1992 and may be adjusted annually each calendar year as provided in this subdivision
$1.00 per page for the next 80 or more pages
$.50 per page for all pages thereafter
10 percent of the total charge may be added for postage and handling
$15.00 may be recovered by the medical provider or hospital or nursing home for retrieving medical records in archives at a location off the premises where the facility is located
Plus a fee of $.40 per page for copies of documents made on a standard photocopy machine
Provides that effective February 1st of each year, the handling fee and per page fee will be increased or decreased based on the annual percentage change in the unadjusted, U.S. city average, annual average inflation rate of the medical care component of the Consumer Price Index for all urban consumers (CPI-U).
Source: Laws 1999, LB 17, § 4. Effective date August 28, 1999.
The charge for the copying of a patient's medical records shall not exceed $15 for the first 30 pages or $.50 per page, whichever is greater
New Jersey Administrative Code §8:43G-15.3(d)
2005 Readoption from NJ Dept. of Health and Senior Services
New Jersey Administrative Code §13:35-6.5(c)(4)
UPDATE: 2008 Copying Charges
16.10.7 NMAC
$30.00 for the first 15 pages
$.25 per page thereafter
The actual cost of reproduction for electronic records and record formats other than paper, such as x-rays
UPDATE: 2009 Adjustment
The cost can be no more than Seventy-Five cents ($.75) per page for paper copies and a reasonable charge for diagnostic images, plus postage.
$.75 for first 25 pages
N.D. Cent. Code Section 23-12-14
Upon the request for medical records with the signed authorization of the patient, the health care provider shall provide medical records at a charge of no more than:
$20 for the first 25 pages
$.75 per page after 25
This charge includes any administration fee, retrieval fee, and postage expense.
[§ 3701.74.1] § 3701.741.
Except as provided in divisions (C) and (E) of this section, a health care provider or medical records company that receives a request for a copy of a patient's medical record from the patient or patient's personal representative may charge not more than the amounts set forth in this section. Total costs for copies and all services related to those copies shall not exceed the sum of the following:
The actual cost of any related postage incurred by the health care provider or medical records company
Method to Determine % Change for Ohio Revised Code Section 3701.742
Any person who is or has been a patient of a doctor, hospital, or other medical institution shall be entitled, upon request, to obtain access to the information contained in the patient’s medical records, including any x-ray or other photograph or image.
The cost of each copy, not including any x-ray or other photograph or image, shall not exceed One Dollar ($1.00) for the first page and fifty cents ($.50) for each subsequent page.
The physician, hospital, or other medical professionals and institutions may charge a patient for the actual cost of mailing the patient’s requested medical records, but may not charge a fee for searching, retrieving, reviewing, and preparing medical records of the person.
UPDATE: Most Recent Statute Change
Act 26 sets the maximum fees that can be charged for medical records. These fees are updated yearly through the Department of Health. With a few exceptions, the maximum fees for a record request from a patient or attorney for 2007 are as follows:
searching and retrieving the record - $19.80
pages 1 through 20 - $1.33 per page
pages 21 through 60 - $.99 per page
pages 61 and after - $.33 per page
UPDATE: 2011 Adjustment
Rules and Regulations for Medical Copying Fees
Not more than $0.25 per page for the first 100 pages
Reimbursement for copies. The maximum reimbursement for copies of provider records is ten dollars for the first ten pages, and thirty-three cents for each additional page.
twenty-five cents ($.25) per page for each page copied after the first forty (40) pages
Tennessee Code Annotated 68-11-304
Fees that hospitals can charge patients, their lawyers, or their authorized representatives for hospital records.
Generally, a hospital may require a "reasonable charge" for copying. The law interprets "reasonable" not to exceed a $18 retrieval fee for the first 5 pages of the record.
$.85 for pages 6-50.
$.60 for pages 51-250.
$.35 for page 251 and thereafter.
Texas Health and Safety Code §241.154:
A basic retrieval or processing fee not to exceed $30.00 for first 10 pages of records; then,
$1.00 per page for pages 11-60
$.50 per page for pages 61-400
$.25 per page for any remaining pages
If the requested records are stored on any microform or other electronic medium, a retrieval or processing fee, which must include the fee for providing the first 10 pages of the copies and which may not exceed $45.00, and:
If the requested records are provided on a digital or other electronic medium and the requesting party requests delivery in a digital or electronic medium, including electronic mail:
a retrieval or processing fee, which may not exceed $75; and
he actual cost of mailing, shipping, or otherwise delivering the provided copies.
Title 22 Part 9 Chapter 165 Rule 165.2
No more than $25.00 for the first 20 pages; then,
$.50 per page for every copy thereafter
Title 78B,Chapter 5, Section 618: Patient access to medical records.
A health care provider who provides a copy of a patient's records to the patient or the patient's personal representative may charge a reasonable fee to cover the health care provider's costs.
18 V.S.A. § 9419. Charges for access to medical records
fifty cents per page for up to fifty pages
twenty-five cents a page thereafter for copies from paper or other hard copy generated from computerized or other electronic storage, or other photographic, mechanical, electronic, imaging or chemical storage process
one dollar per page for copies from microfilm or other micrographic process plus all postage and shipping costs and a search and handling fee not to exceed ten dollars.
VA Code § 32.1-127.1:03. Health Records
No more than ninety-six cents per page for the first thirty pages
No more than seventy-three cents per page for all other pages
The provider can charge a twenty-two dollar clerical fee for searching and handling records
UPDATE: July 2011 through June 2013
$10.00 maximum search fee plus “reasonable expenses” provided that the cost may not exceed $.75 per page for copying of records already reduced to written form
If a patient or if the personal representative of the patient requests copies of the patient's health care records, the health care provider may charge no more than the following fees:
For paper copies: $1 per page for the first 25 pages; 75 cents per page for pages 26 to 50; 50 cents per page for pages 51 to 100; and 30 cents per page for pages 101 and above.
For microfiche or microfilm copies, $1.50 per page.
For a print of an X-ray, $10 per image.
If the requester is not the patient or a person authorized by the patient, for certification of copies, a single $8 charge.
If the requester is not the patient or a person authorized by the patient, a single retrieval fee of $20 for all copies requested.
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