Source: https://www.epfl.ch/about/overview/regulations-and-guidelines/polylex-en/polylex-search/
Timestamp: 2020-01-18 23:23:18
Document Index: 374299147

Matched Legal Cases: ['Art. 11', 'Art. 12', 'Art. 4', 'Art. 2', 'Art. 4', 'Art. 8', 'Art. 9', 'Art. 20', 'Art. 10', 'Art. 15', 'Art. 29', 'Art. 8', 'Art. 7', 'Art. 11', 'Art. 10', 'Art. 11', 'Art. 17', 'Art. 7', 'Art. 11', 'Art. 17', 'Art. 9', 'Art. 4', 'Art. 24']

Polylex search – Overview
Polylex search
All sectionsEducationFinance & PurchasesGovernanceHuman ResourcesInformation TechnologyInfrastructuresOtherResearch & Tech Transfer
All subsectionsAll employeesAssociationsAuditsBachelor-Master-CMSCode of HonourCompliance GuideConference, Commission and Steering CommitteeContinuing EducationCredit CardsDay Nursery FacilitiesDeontology and ethicsDirectives concerning useDisciplineDoctorateEPF DomainEPFL admissionEvent OrganisationExaminations & AppealFacultyFees and GrantsFinancial ManagementFondationsFundraisingHR CompetencesInternal Control SystemInvestment PolicyLecturersLibraryMobile TelephonyNetworksOrganisation of EPFLParkingPhD candidatesPurchases and InventoriesReal Estate ManagementRecycling and Sale of EquipmentReport instancesResearch CommissionResearch FundingRisk ManagementSafety, Prevention and HealthSchools and CollegesScientific StaffScientific publicationsSecurity of Information SystemsSocial Security and PensionsStudent AssitantsStudy rules and regulationsTeaching evaluationTechnology TransferTravel and Reimbursement of ExpensesWeb and Email
Governance, EPF Domain
The FIT Act determines the missions and organisation and hence the autonomy of the different institutions of the EPF Domain. It establishes in particular the existence of the four bodies, namely teaching staff, doctoral assistants and scientific staff, students and administrative and technical staff.
Effective on 04.10.1991
Status as of 01.05.2017
This ordinance determines the details concerning application directly linked with the FIT Act.
Effective on 19.11.2003
This ordinance determines the mandate and rules concerning the organisation of the EPFZ and EPFL directly linked with the FIT Act.
Effective on 13.11.2003
Status as of 01.05.2009
Ordinance on the Organisation of the Ecole polytechnique fédérale de Lausanne
Governance, Organisation of EPFL
This ordinance defines the structure of the Ecole polytechnique fédérale de Lausanne (EPFL), the organisation and decision-making powers of its Direction, Schools, Colleges and central services. For a synoptic view of the EPFL perimeter, click here.
Any changes in the organisational structure of EPFL are subject to a decision made by the EPFL Direction. You will find all the information concerning the accreditation and management of the units on this site.
Annex 1: EPFL organization
Annex 2: Centers
Description of the process for decision-making by EPFL Direction:
Descriptive Visio charts (pdf)
Use of the EPFL logo must comply with the rules defined by Mediacom. It must include the acronym and the designation in full, placed underneath the latter. These two elements are indissociable. With the exception of units or projects resulting from external partnerships, the EPFL logo is the institution’s only official logo. No other logo, specific to a particular unit, can be used in conjunction with it.
Effective on 01.03.2004
Status as of 11.04.2019
Directive on Consultation Procedures within EPFL
This directive indicates which EPFL legal texts must form the subject of consultation and explains the procedure to be followed for consultations carried out at EPFL or in the Schools.
Effective on 01.01.2002
Status as of 01.01.2017
Rules and Regulations concerning Polylex (legislative technique)
These regulations specify the management standards applicable for the creation, amendment, publication and monitoring of ordinances, regulations, directives and provisions approved by the EPFL Direction.
Effective on 15.07.2011
Status as of 27.08.2018
Tax ruling EPFL (Genève)
Exemption of the Ecole polytechnique fédérale de Lausanne (EPFL) from inheritance and gift tax.
Effective on 23.05.2013
Status as of 23.05.2013
Tax ruling EPFL (Vaud)
Effective on 10.06.2013
Status as of 10.06.2013
Directive on School Councils
Governance, Schools and Colleges
This directive determines the composition and competences of the School Councils.
Effective on 28.03.2015
Rules and Regulations concerning the Organisation of the College of Humanities (CDH)
These rules and regulations define the structure and organisation of the EPFL College of Humanities (CDH) and determine the competences and tasks of its bodies. They also define the Committees and General Assembly.
Effective on 07.05.2018
Status as of 07.05.2018
Rules and Regulations Concerning the Organisation of EPFL Schools
These rules and regulations define the structure and organisation of EPFL Schools and determine the competences and tasks of its bodies.
They also define the Committees and General Assembly.
Annex 1: List of Disciplines by School
Annex 2: List of Schools, Sections, Institutes and Centres
Effective on 01.01.2017
Status as of 13.04.2018
Regulations concerning the organisation of EPFL Core Facilities
The present regulations define the structure and organisation of the EPFL Core Facilities and govern the tasks and areas of authority of their bodies.
Annex 1: EPFL Core Facilities administratively attached to the Vice Presidency for Research
Effective on 30.04.2018
Status as of 30.04.2018
Sibyl Baechtold
Directive on Sponsorship and Patronage at EPFL
The context of international competition coupled with stagnant budget resources has led EPFL to develop a more proactive policy to identify new sources of funding, such as patronage and sponsorship, to help finance its missions of education, research and technology transfer. Such funds may be allocated by contract to general goals, such as funding for research, education or EPFL infrastructure, or to specific projects.
See also Ordonnance concernant la gestion de l'immobilier et la logistique de la Confédération.
Effective on 15.07.2014
Directive concerning the citing and referencing of sources of information in written work submitted by students
Governance, Deontology and ethics
To ensure that EPFL students cite and reference information sources correctly in their written work, the EPFL Direction has issued this directive that states clearly and concisely the principles that must be adhered to. The directive also defines the notion of plagiarism, which is the result of failure to respect these principles.
See also : https://citation.epfl.ch
This website is dedicated to students, PhD students, researchers and lecturers. It sets out what should be cited why and how, recalls the rules and provides examples.
Effective on 01.01.2013
Statutes of the EPFL Human Research Ethics Committee
These Statues specify the mission, the composition, the organisation and the decision-making rules of the EPFL Human Research Ethics Committee.
Statutes of the EPFL Animal Research Ethics Committee
These statutes specify the mission, the composition, the organization and the decision-making rules of the EPFL Animal Research Ethics Committee (AREC).
Effective on 29.01.2019
Status as of 29.01.2019
Politique de gestion des risques et de l'assurance AFF
List of documents published by the Federal Finance Administration (FFA) concerning risk management.
Effective on 24.09.2010
Status as of 15.07.2019
Règlement relatif aux comités du Conseil des EPF
These regulations define the competences of the Audit Committee and the Executive Committee.
Effective on 13.12.2005
Status as of 23.09.2008
These directives define the risk management principles applicable to the EPFs and research establishments. They also determine the principles regarding risk financing by the EPFs and research establishments and the damage and cost coverage as well as the procedure to be followed by the ETH Board vis-à-vis the Confederation in the event of large-scale damage.
Effective on 04.07.2006
Status as of 10.12.2014
Hakim Hadjeres
Risk Management Regulations at EPFL
These regulations define the organisation of Risk Management (RM) at the Ecole polytechnique fédérale de Lausanne (EPFL), the organisation and decision-making powers of the Risk Management Committee (CRM) and the committees attached to the latter.
Effective on 22.06.2009
Status as of 03.09.2018
Directive on the Rules Applicable to EPFL Employees Serving as EPFL Representatives on a Foundation Board
Governance, Fondations
This directive clarifies the Rules Applicable to EPFL Employees Serving as EPFL Representatives on a Foundation Board.
The following appendix completes this directive:
Decision template “Appointment of as EPFL representative on the Board of Trustees of the Foundation”
Effective on 01.10.2015
Directive concerning occupational health and safety (DSST)
Governance, Safety, Prevention and Health
The present directive determines the assignment of functions relating to health and safety in the workplace. It specifies the responsibilities of all the actors who must work as part of a network at EPFL. It also forms an integral part of risk management, at both CEPF and EPFL levels.
Effective on 01.12.2012
Eric Du Pasquier
Directive on Protection of Non-Smokers on EPFL Premises
This directive concerns the absence of smoke on the EPFL campus and the protection of non-smokers against the effects of passive smoking.
Effective on 03.05.2004
Directive concerning the internal procedure for projects subject to notification/authorisation according to the ContainO, RO and OPTM Ordinances
This directive determines the use of genetically modified organisms (GMOs) or pathogens in the laboratory, which is, in most cases, subjected to a notification or authorisation procedure by the OUC or OPTM.
Annex: Checklist for validation of Biosafety Level 2 Laboratory (P2)
Effective on 12.09.2011
Camille Freyssenet
Directive concerning organism management
The present directive defines the responsibilities and procedure regarding organism management at EPFL.
Directive on working with nanomaterials
This directive determines the use of the nano material in the laboratory and the measures to set up.
Effective on 13.05.2013
Directive concerning the storage of gas cylinders
This directive defines the storage conditions of gas cylinders.
Status as of 18.05.2018
Directive concerning the storage of flammable liquids on premises
This directive defines the storage conditions of inflammables on premises.
Status as of 31.08.2018
General conditions concerning the CAMIPRO multifunction smart card system
The CAMIPRO badge is an RFID-type smart card identifying duly accredited members of the EPFL community.
Effective on 01.06.2012
Directive for Liquid He Supply to EPFL Labs
This directive sets out the rules for the use of the liquid helium supply on campus.
Effective on 21.11.2013
Directive on Research Projects Involving Blood Sampling in Humans
The Canton of Vaud law on public health (LSP – Loi sur la santé publique) requires that all research projects involving humans, in the sense of research on human beings, receive the validation of the Commission d’éthique de la recherche (Research Ethics Commission). This approval permits the guaranteed protection of the research subjects and assurance of the quality of the results. The present directive defines both the procedures to follow for blood sampling with voluntary donors on the EPFL campus, and the responsibilities and obligations of participants. Blood samples collected are to be used uniquely for fundamental research projects.
Template related to written consent for providing a blood sample for research purposes
Procedure – Blood sampling
Effective on 31.03.2014
EPFL Security concept for laboratories working with biological materials
This legal text recalls the organisation and general responsibilities regarding biological safety at EPFL. It defines the terms of use for biological material. Additionally, it provides regulations concerning necessary transport and infrastructures.
Governance, Audits
The Swiss Federal Audit Office (CdF) is the Confederation's supreme body of financial control.
Effective on 28.06.1967
Status as of 01.01.2018
Ordonnance du Conseil des EPF sur l'audit interne du domaine des EPF
The Internal Audit Team carries out the internal auditing of the EPFs and research institutions of the EPF Domain, in accordance with Art. 11 of the law on financial control of 28 June 1967.
Effective on 05.02.2004
Status as of 01.09.2018
Directive on the Internal Control System (ICS) at EPFL
Governance, Internal Control System
The EPFL Internal Control System (hereafter ICS) manages the risks caused by management processes affecting the financial statements, and ensures the implementation of key controls guaranteeing an acceptable risk level. This system ensures that financial operations are correctly carried out at EPFL. The EPFL ICS is directed by an ad hoc committee, ICS Committee (hereafter ICSC), responsible for the implementation and maintenance of the ICS. The functioning of the ICSC is described in the Organisation Regulations of Risk Management at EPFL (LEX 1.4.3).
Effective on 30.08.2010
Governance, Compliance Guide
This Compliance Guide sets out the main rules, practices and values governing EPFL. It serves as a reference for all members of the EPFL community, enabling them to carry out their work with confidence, fully aware of our school's guiding principles, how to apply them and whom to contact with questions.
Effective on 01.02.2019
Status as of 07.01.2020
GeC Working instructions concerning general information relating to contracts
These working instructions are intended to serve as a guide for employees for the drafting of contracts.
Annex 2: Presentation sheet
Annex 3 : EPFL naming in contracts
Effective on 18.10.2018
Status as of 18.02.2019
GeC working instructions specific to contracts of mandate and consulting agreements
These working instructions are intended to serve as a guide for employees for the drafting of contracts of mandate and consulting agreements.
Effective on 18.02.2019
Directives du Conseil des EPF sur le traitement des signalements faits par des employés du Domaine des EPF et concernant des comportements juridiquement ou éthiquement incorrects
Governance, Report instances
The directives outline the procedure to be followed when employees of the ETH domain report behaviour which is legally or ethically inappropriate (hereinafter “whistleblowing”) of which they have become aware in the context of their activity within the ETH domain.
Effective on 23.05.2012
Status as of 01.08.2017
Directives du Conseil des EPF concernant le devoir d'information des EPF et des établissements de recherche en cas d'incidents particuliers
These directives define which behaviors must be reported by the President of the EPFL to the Presidency of the ETH Board. And the procedure to follow.
Effective on 05.07.2017
Status as of 05.07.2017
Directive concerning whistleblowing at EPFL
Implementation of the whistleblowing procedure allows EPFL members to report any serious misconduct that may occur as soon as possible.
This document presents the rights of individuals affected by an administrative enquiry.
Effective on 14.08.2017
Status as of 28.08.2019
Regulations concerning the EPFL Section Directors' Conference
Governance, Conference, Commission and Steering Committee
These regulations concern the composition and functioning of the Section Directors' Conference and its bureau. They determine the frequency of its meetings, its tasks and responsibilities
Rules of Procedure of the EPFL Catering Committee
The catering committee is the consultation and proposal body assigned by the EPFL Direction to study problems of general interest connected with catering. It is responsible for making proposals regarding possible improvements in this area.
Effective on 07.11.2005
Regulations of the Steering Committee for High Performance computing – CoPil HPC
These regulations define the missions and organisation of the Steering Committee for Scientific Computing (CoPil HPC). The following link HPC Policy will allow to find all details of the Scientific Computing policy.
Effective on 01.05.2013
Jan. S. Hesthaven
Ordonnance concernant l'admission à l'Ecole polytechnique fédérale de Lausanne
Education, EPFL admission
States the conditions to be fulfilled for admission to EPFL, as either a first-year or Master student. It also stipulates all the conditions concerning the entrance examination for candidates who must take this examination in order to be admitted to their first year of studies.
Effective on 08.05.1995
Status as of 01.12.2015
Directive concerning mobility at EPFL
This directive first outlines the concept of the EPFL Direction regarding student mobility. It then states the rules applicable to vertical mobility – i.e. the admission of external students to EPFL Master studies – and finally the principles applicable to horizontal mobility, i.e. whereby a student spends one semester or one year at another university while still remaining enrolled at EPFL. This directive is completed by the rules concerning mobility specific to each section. More information can be obtained from the person responsible for mobility in your section.
Effective on 01.01.2012
Ordinance on Bachelor and Master studies at the École polytechnique fédérale de Lausanne
Education, Bachelor-Master-CMS
This determines the organisation of studies at EPFL in accordance with the Bologna Declaration and the guidelines of the Conférence suisse des hautes écoles :
1) the different stages : preparatory first year (foundation year), Bachelor programme, Master programme and Master project
2) the normal and maximum durations of studies permitted for each stage
3) and, in the form of a table at the end of the ordinance, the list of all the sections, Bachelor and Master titles awarded at EPFL and the professional designations.
EPFL students should pay attention to Art. 12 wich stipulates that the credits required for each stage must be acquired within a maximum time limit, failing which failure will be final (even without a second attempt).
Effective on 14.06.2004
Status as of 01.09.2016
Directive on Master and Minor programmes at EPFL
This directive relates to the Schools and sections when they wish to introduce new Master or Minor programmes.
Effective on 17.10.2005
Directive on Teaching Languages at EPFL
This text stipulates the rules concerning the languages that can be used for teaching and examinations at EPFL, different rules being applicable depending on whether Bachelor or Master studies are concerned.
Effective on 01.09.2014
Guidelines for study advisers, exchange delegates, class delegates and coaches at EPFL
This document determines the competences within the study support network. For each function, it defines the competences and tasks involved.
Art. 4 par. 6 concerns the attestation issued to class delegates by EPFL when they cease to exercise their function.
Status as of 01.09.2017
Directive concerning the organisation of study trips at EPFL
This directive stipulates the objectives and conditions (particularly the financing) of study trips.
Effective on 25.11.2004
Regulations of use of the Bibliothèque de l'EPFL at the Rolex Learning Center
These regulations concern the use of the EPFL library.
Effective on 13.04.2018
Education, Code of Honour
In order to reinforce the climate of collaboration and mutual confidence on the campus, this code of honour underlines the ethical responsibilities of future EPFL engineers, scientists and architects. It refers to the EPFL Charter of Ethics. In adhering to this code, each student undertakes to contribute to the impact and reputation of EPFL and the value of the titles it awards.
See also Ethics section and, for the students, a reminder of LEX 1.3.3 below.
Effective on 30.09.2013
Disciplinary Rules and Regulations concerning Students of the Ecole polytechnique fédérale de Lausanne
- the list of disciplinary offences (Art. 2)
- the list of possible disciplinary measures (Art. 4)
- the disciplinary competences (Art. 8)
- the details of the disciplinary proceedings (Art. 9 to 12)
Effective on 15.12.2008
Status as of 01.01.2009
Effective on 17.09.2019
Status as of 17.09.2019
Ordinance on the doctorate conferred by the Ecole polytechnique fédérale de Lausanne
This ordinance governs the principles and rules applicable to doctoral studies and the conditions regarding the obtaining of the doctorate.
Effective on 26.01.1998
Status as of 01.09.2008
Directive concerning doctoral studies at the Ecole polytechnique fédérale de Lausanne
This directive gives details regarding the principles and rules concerning doctoral studies in accordance with the ordinance.
Effective on 21.11.2005
Directive concerning the evaluation and recognition of teaching at the Ecole polytechnique fédérale de Lausanne
Education, Teaching evaluation
This directive makes it obligatory for all candidates for teaching posts or all candidates for promotion in teaching at EPFL to draw up a specific dossier concerning their skills and activities in education and teaching. It then establishes the evaluation of teaching performance by obligatory indicative evaluation (assessment by students of each of their courses each semester) and the in-depth evaluation of the performance of each teaching staff member, which itself constitutes the follow-up to an indicative evaluation that revealed problems. This in-depth evaluation is however also carried out at the request of the teaching staff member who wishes to change or check and improve their teaching performance.
Effective on 07.01.2004
Status as of 27.08.2019
Ordinance on the evaluation of Bachelor and Master studies at the Ecole polytechnique fédérale de Lausanne
Education, Examinations & Appeal
This ordinance lays down the principles governing the organisation of study evaluation at EPFL: sessions, form of assessment, blocks, groups of branches, observers, marking, conference for ratification of examination results, language used, cheating, notification of results, absence from examinations owing to illness, conditions for disabled students, etc.
The ordinance also defines pass requirements, entitlement to a second attempt and situations of failure.
The rules generally applicable to all examinations are grouped under Chapter 1, followed by the rules specific to each level (Chapter 2 : Foundation year, Chapter 3 : Bachelor and Master programme examinations, Chapter 4 : Master project).
Note : the ordinance determines the general rules, which are supplemented by the rules of each section published in the form of study plans and implementing regulations for study evaluation.
Art. 20 provides for the right of students to challenge an EPFL decision (e.g.relative to their examination results (see details).
Art. 10 addresses the inability to attend an examination, whether due to illness or other reasons.
Art. 15 provides for the right of students to ask teaching staff to consult their examination scripts, after they have been notified of their results, within a period of 6 months following the examination. The student should follow the consultation procedure estblished by the teaching staff.
Examination procedure : Teaching staff are responsible to define the content of the examination, the weighting of the various parts and determining the scale of marking. These elements cannot therefore be challenged as such, in so far as they comply with constitutional rights principle. On the other hand, the form of the examination as announced in the course booklet must be adhered to. The presence at an oral test of a neutral observer, i.e. someone with no hierarchical relationship with the teaching staff member, is mandatory. The examination procedure may change from one year to another and students who are repeating a block of courses are therefore not entitled to expect the same examination procedure on their second attempt.
Note : If students intend to repeat a course they have failed, they must do so during the following academic year.
Art. 29 states the criteria for conditional admission to the Master programme and Master project.
Marking: Whereas grading was to the half-mark until now, quarter-marks will be awarded as from the start of the 2016 academic year (Art. 8).
Foundation Year – (Chapter 2)
Remedial Review Course (MAN)
An average below 3.50 in Block 1 at the end of the winter session will amount to initial failure for new students, who will be required to take a remedial Review Course (“Mise à niveau-MAN”) in the spring semester. These students must pass the Review Course exams to be allowed to repeat the Foundation Year, failing which they will have to leave EPFL.
Failure is final for students repeating the Foundation Year whose average in Block 1 is below 3.50 at the end of the winter session .
Retaining the marks of passed subjects when repeating the Foundation Year
Except for students from the MAN Review Course, who must repeat each session subject, Foundation Year repeat students may keep their pass marks from session subjects if they so wish.
However, it is forbidden to repeat a successful semester subject.
Effective on 30.06.2015
Internal directive concerning examinations at EPFL
This internal directive applies to teaching staff for written and oral tests held during examination sessions, continuous evaluation during the semester, semester and Master projects, at CMS, Bachelor, Master and doctorate levels.
The objective of this directive is to guarantee that tests are conducted irreproachably, and thus prevent any form of cheating. It aims to ensure correct marking for each branch, the mark allocated being an accurate reflection of the student’s performance.
An examination report is introduced for written and oral tests held during examination sessions (Art. 7). Teaching staff complete this report, attach the question paper for written tests and send them to the section responsible for the course. The question papers for written examinations will be filed in the sections for a period of five years, as a means of retracing examination content (Art. 11.2)
The scripts submitted by students are kept for six months following the end of the corresponding study programme (Art. 10.2 and 12.5).
The teaching staff member is personally present at the examination. In cases of absolute necessity, their substitute is validated by the Vice-President for Education (Art. 11.1).
For Master projects done outside EPFL , the EPFL teaching staff member responsible for the project decides concerning the defence procedure (Art. 17).
Recommendations to assist teaching staff with the organisation of examinations accompany the directives.
Effective on 01.06.2008
Report concerning examination held during an examination session
An examination report is introduced for written and oral tests held during examination sessions (Art. 7). Teaching staff complete this report, attach to it the question paper for written examinations and send both to the section responsible for the course., which will distribute them to the section responsible for the course. The question paper for written examinations will be filed in the sections for a period of five years, as a means of retracing examination content (Art. 11.2).
Effective on 06.12.2011
Status as of 01.12.2019
Regulations for the EPFL conference for ratification of examination results and marks conferences of the sections
This document stipulates the operating procedure and competences of the conference for ratification of examination results (Art. 17 of the Ordinance on the Evaluation of Bachelor and Master Studies at the EPFL) and the marks conferences of the sections.
Effective on 19.05.2008
Directive on Medical Certificates Submitted to EPFL
This directive determines the conditions under which a medical certificate is taken into consideration by EPFL to justify the interruption of or absences during examinations. It specifies the procedure for verification of the medical impediment by a medical adviser and the guarantee of medical confidentiality and data protection.
Effective on 01.01.2003
Procedure for support measures and adapted study schedules for disabled students at EPFL
This document explains the procedure to be followed by any student who thinks that, owing to their disability, they have special needs or require personal assistance in order to attend courses or tests. The text also states which service is responsible for which tasks in relation to these special arrangements.
Effective on 01.07.2010
Information on challenge procedures
This document provides information on the procedures for challenging an EPFL decision regarding studies. It is recommended that this document be consulted before commencing any challenge procedure.
Effective on 22.06.2018
Status as of 31.10.2018
This ordinance determines the organisation of continuing education programmes by EPFL. These programmes, for which a fee is charged, are primarily intended for professionals (engineers, architects, scientists and managers of private or public companies) who wish to acquire broader and deeper knowledge regarding emerging topics.
The programmes lead to the titles of
- MAS – Master of Advanced Studies or EM – Executive Master
- DAS – Diploma of Advanced Studies
- CAS – Certificate of Advanced Studies
- COS – Certificate of Open Studies
Effective on 27.06.2005
Status as of 01.03.2017
Directive of the Ecole polytechnique fédérale de Lausanne concerning continuing education and advanced studies
This directive determines the internal organisation of UNIL-EPFL Continuing Education and the services it offers or invoices to EPFL study programme directors.
Effective on 08.08.2005
Remuneration of EPFL members for continuing education activities
This document describes the conditions according to which professors are authorised to be remunerated in a private capacity for teaching continuing education courses.
Effective on 01.09.2005
Education, Study rules and regulations
The course booklet provides a detailed description of each course.
CMS study rules and regulations
This document contains the detailed study rules and regulations for the Special Mathematics Course.
Effective on 21.05.2012
Education, Fees and Grants
This ordinance of the ETH Board lays down the principles and rules concerning the payment of educational fees (course fees, register fees, doctorate fees) and fees for administrative procedures. The amounts of these fees are indicated in the form of a table in Annexe to the ordinance. However, the amounts of the subscriptions for Agepoly, the social fund (EPFL student foundation) and use of the sports facilities are given in the rules and regulations concerning fees LEX 2.10.1.
Effective on 31.05.1995
Ordonnance sur les bourses et les prêts accordés par les Ecoles polytechniques fédérales
This ordinance of the ETH Board determines the principles for the allocation of grants or loans by the EPFs to their students:
- Students must establish their need for financial assistance;
- An EPF grant or loan is allocated on a subsidiary basis to other sources of assistance or finance (cantonal grants, etc.);
- Maximum amounts of grants (Art. 9).
Effective on 14.09.1995
Status as of 01.10.1995
Rules and Regulations concerning fees
These rules and regulations determine the subscriptions that students must pay to the EPFL students' association (Agepoly), the EPFL students' foundation, and for use of the sports facilities and accident insurance (death or disability).
Effective on 19.01.2004
Directive concerning the awarding of study grants and excellence fellowships by the Ecole polytechnique fédérale de Lausanne (EPFL)
This directive determines the conditions regarding the allocation of study grants to Bachelor or Master students by EPFL.
Effective on 23.10.2006
EPFL legal adress
Research & Tech Transfer, Research Funding
This document establishes the address of the legal headquarters of EPFL and is authenticated by a notary.
Effective on 30.05.2007
Status as of 30.05.2007
Affidavit for grants from the USA
This document defines the legal and fiscal status of EPFL and may be required by sponsors in the United States for the funding of research projects. The signed document should be requested by email from the Grants Office at : [email protected].
Effective on 13.10.2016
Status as of 02.12.2019
EPFL Administrative and Financial Management Rules for European Projects Funded by the Seventh Framework Programme (FP7)
This document defines EPFL management rules and processes in the phase following allocation of a subsidy by the European Commission as part of the Seventh European Framework Programme (FP7).
Effective on 27.06.2012
Status as of 22.10.2018
Rules for the financial and administrative management of H2020 European projects
This document lays out the rules and procedures at EPFL for the period following the awarding of a grant from the European Commission as part of the 8th European Framework Programme (H2020).
Effective on 13.02.2019
Status as of 13.02.2019
Regulations of the Research Commission
Research & Tech Transfer, Research Commission
This document defines the missions and the organization of this commission
Effective on 01.02.2013
Status as of 10.09.2018
Directive concerning research integrity and good scientific practice at EPFL
Effective on 01.05.2009
Ordinance concerning the procedure to follow in cases of suspected scientific misconduct
Effective on 23.03.2009
Ordonnance du Conseil des EPF sur les biens immatériels dans le domaine des EPF
Research & Tech Transfer, Technology Transfer
This ordinance (previuously Ordonnance sur les biens immatériels et les participations dans le domaine des EPF) establishes the rights and obligations of staff of the EPF Domain concerning intellectual property (intangible assets such as inventions, software, scientific texts, etc.) that they create in the course of their activity for the EPF.
Effective on 09.07.2014
Status as of 01.01.2015
Directives du Conseil des EPF sur les participations dans des entreprises au sein du domaine des EPF
This directive sets out the rules and regulations concerning the creation of legal entities under private law and shares in legal entities.
Annex 2: Check-list for investments in companies
Status as of 09.07.2014
EPFL Directive on Grants, Research Contracts and Technology Transfer (DSCRTT)
This Directive governs:
- responsibilities and processes regarding the negotiation and signing of grant and research contracts, in particular with industrial partners, as well as other contracts in the field of research such as scientific service contracts and NDAs;
- management of EPFL intellectual property, technology transfer contracts and income from marketing intellectual property;
- EPFL acquisition of holdings in start-ups;
- authority in the field of legislation on dual-use goods and technology.
As for the rules governing overheads, they are now included in the Financial Regulations, see LEX 5.1.1
Effective on 27.05.2013
Status as of 23.04.2019
Research & Tech Transfer, Scientific publications
This document expresses the institutional position of EPFL on Open Access to scientific publications. The policy applies to all peer reviewed publications with an EPFL contribution.
EPFL Author Amendment to Publication Agreement
EPFL Author Amendment to Publication Agreement – Extended rights
Instructions for the Use of the EPFL Author Amendment to Publication Agreement
Effective on 12.02.2019
Status as of 12.02.2019
Human Resources, All employees
This text applies to the four bodies unless there are particular laws, ordinances or rules that concern specific categories of staff.
Effective on 24.03.2000
This framework ordinance is directly linked with the Loi sur le personnel de la Confédération (Federal Act on employees of the Confederation – LEX 4.1.0.1). This text applies to the four bodies unless there are particular laws, ordinances or rules that concern specific categories of staff.
Effective on 20.12.2000
Status as of 01.01.2019
Ordonnance du Conseil des EPF sur le personnel du domaine des écoles polytechniques fédérales
The OPers-EPF is the principal legislative text determining working relations between employer and employee in the EPF Domain. It explains the fundamental principles (Art. 4) as well as those linked with the development of human resources. An important part is devoted to benefits, namely the salary system and allocations (Art. 24 and following). This text applies to the four bodies unless there are particular laws, ordinances or rules that concern specific categories of staff.
Effective on 15.03.2001
Status as of 01.07.2019
This ordinance specifies all the conditions governing pensions for employees of the EPF Domain. This text applies to the four bodies unless there are particular laws, ordinances or rules that concern specific categories of staff.
Effective on 03.12.2007
These directives establish, with binding force, the rights and obligations relating to the ancillary activities of members of the direction of Swiss Federal Institutes of Technology (ETH) or the direction of Research Institutes. This text applies to the four bodies unless there are particular laws, ordinances or rules that concern specific categories of staff.
Effective on 26.09.2012
Status as of 01.04.2018
Directive concerning the management of conflicts of interest within the context of activities or public duties engaged in outside the working sphere
- Agreement for employee
- Agreement for professor
- Private consulting agreement
Full, Associate and Assistant Professors can submit their annual disclosure of outside activities through the online platform. Should you have any questions, please contact Faculty Affairs ([email protected]).
Effective on 01.12.2005
Closing inventory procedure for the departure of a Head of Unit or closure of a Unit
Effective on 01.12.2007
Status as of 09.12.2019
Décision de l'EPFL concernant les rapports de travail d'époux ou de personnes en union libre, de parenté en ligne directe et de fratries
This document determines the hierarchical relationships with reference to family links, in order to avoid any potential conflicts of interest. This text applies to the four bodies unless there are particular laws, ordinances or rules that concern specific categories of staff.
Effective on 24.01.2005
Status as of 24.01.2005
Rules and Regulations concerning Working Time Management (RGT)
This document summarises all the rules regarding time and absence management. It establishes particularly the obligatory elements concerning timekeeping for European projects. It is implemented via the absence management tool supplied by EPFL. The directions for the use of the latter also provide the answers to many of the practical questions arising in this domain. This text applies to the four bodies unless there are particular laws, ordinances or rules that concern specific categories of staff.
Status as of 12.03.2018
Rules and Regulations Governing Service Allowances at EPFL
This legal document summarises the authority and conditions for granting service allowances to EPFL staff members. This text applies to the four bodies unless there are particular laws, ordinances or rules that concern specific categories of staff.
Effective on 01.01.2015
Directive concerning the acceptance of benefits and invitations received
The present directive defines the conditions under which staff members of EPFL may accept benefits and invitations from third parties. This text applies to the four bodies unless there are particular laws, ordinances or rules that concern specific categories of staff.
Effective on 17.12.2018
Status as of 17.12.2018
Ordinance of the ETH Board for professors at the Federal Institutes of Technology (ETH Professorial Ordinance)
Human Resources, Faculty
This ordinance is the principal text determining the different titles of faculty members, their rights, duties and tasks. It also determines the principles applicable concerning remuneration and allowances.
Effective on 18.09.2003
These rules are particularly important since they concern future academic careers. They define in particular the selection criteria applicable to tenure track assistant professors (PATT).
Effective on 04.05.2004
Appointment of associate professor to post of full professor
These rules specify the process of the appointment of an associate professor to the post of full professor and the evaluation criteria.
Status as of 17.12.2019
Directive on contributions to Professor Pension Fund Redemptions
The strict rules applicable to the buyback facilities concerning faculty pension funds contribute directly to the attractiveness and competitiveness of EPFL on a worldwide level.
Effective on 24.05.2004
Directive concerning faculty research leave
Research leave, more commonly known as sabbatical leave, allows faculty members to supplement their knowledge or acquire new skills necessary in their teaching and research field or in a new domain that has been allocated to them.
Effective on 01.03.2007
Directive concerning visiting professors and academic guests
Visiting professors, who generally come from abroad, are entitled to special conditions regarding work and allowances.
Effective on 22.07.2011
Policy concerning professors emeritus
This document stipulates EPFL policy concerning professors emeritus, especially with regard to specific activities, remuneration, workplaces, facilities, secretarial services, management of mandates and subsidies, and participation in congresses. It also states the obligations of the professor emeritus.
Effective on 09.02.2009
Directive concerning professors funded by the Swiss National Science Foundation
This directive determines the internal procedure for supporting the candidature of a potential professor funded by the Swiss National Science Foundation.
Effective on 01.07.2011
Directive concerning the allocation of teaching duties at EPFL
Human Resources, Lecturers
This directive stipulates the procedure and conditions applicable to the allocation of teaching duties at EPFL for courses appearing on Bachelor and Master study plans and for doctoral and continuing education programmes. For information on this subject, please contact the Registrar’s Office.
Effective on 01.09.2013
Directive on Terms of Employment of EPFL Assistants
Human Resources, Scientific Staff
This directive concerns the terms of employment for doctoral assistants and scientific assistants, a fixed-term contract being applicable in any case for both these categories. Doctoral assistants are considered to have an equivalent status to researchers although they are still studying, whereas scientific assistants work on projects for a maximum duration of 3 years.
Application Rule of 1st October 2006
Job Description of 1st October 2006
Effective on 01.10.2005
Directive on Terms of Employment of EPFL Scientific Staff
Scientists make an active contribution to education and research. They may be employed on the basis of either a fixed-term contract (CDD) for a maximum period of 4 years or a contract of indeterminate duration (CDI).
Directive concerning the academic titles conferred on EPFL scientists
The aim of this directive is to specify the academic level and promote the career and professional mobility of scientists. EPFL therefore defines academic titles corresponding to different levels, establishing the process for the awarding of these titles. It deals with academic titles only. It does not deal with the function or employment conditions of scientists.
Décision sur l'introduction d'un salaire de base et d'un salaire complémentaire pour les assistants doctorants
Human Resources, PhD candidates
Within the framework of the introduction of the New Salary System (NSS) at EPFL, a fixed salary system is henceforth applied for staff categories outside the NSS. The decision and the above documents explain the functioning of the fixed rates and annual increases that incorporate both recognition of experience and cost of living increases. In addition to the fixed rate salary, provision is made for the payment of an additional salary depending on attribution criteria.
Effective on 01.01.2008
Status as of 01.01.2008
Lettre concernant le salaire des assistants doctorants
Exposé des motifs concernant la Décision de Direction sur les Salaires des assistants doctorants à l'EPFL
Salaires des assistants doctorants à l'EPFL: exposé des motifs et décision
Directive on Terms of Employment of Student Assistants, Construction Assistants and Temporary Assistants at EPFL
Human Resources, Student Assitants
This directive governs the employment and work of student assistants, construction assistants and temporary assistants at EPFL. In the absence of specific provisions, this directive applies to all categories of student assistants. Only the specific aspects of each category will be regulated separately.
Effective on 01.04.2010
Déclaration d'intention commune du Domaine des EPF et des association du personnel de la Confédération
Human Resources, HR Competences
This Statement of Intent and related Redundancy Plan apply in the event of restructuring. Apart from reorganisations, restructuring includes the departure of professors (emeritus) and measures taken following audits resulting in the loss of jobs or significant changes in activities imposed by operational requirements or changes in research objectives.
Effective on 01.12.2011
Status as of 01.12.2011
Plan social pour le domaine des EPF
Rules and Regulations concerning HR competences (RCRH)
These regulations describe the organisation of Human Resources at EPFL, as well as the principal HR procedures and competences. It is valid for both Central Services and the Schools and Colleges.
Effective on 01.10.2003
Human Resources, Social Security and Pensions
This ordinance determines the composition, election and organisation of the Parity Commission of the Swiss Federal Pension Fund.
Effective on 02.05.2007
Status as of 01.07.2008
Textes légaux de la Confédération concernant les assurances sociales
On the site « Classified Compilation of Federal Legislation », you will find all the legal texts concerning social security.
Effective on 30.11.-0001
Status as of 30.11.-0001
Finance & Purchases, Financial Management
This ordinance determines the instruments necessary for the budgetary management of the Confederation and the accounting standards applicable to offices of the Confederation.
Effective on 05.04.2006
This ordinance determines the general accounting principles applicable to institutions of the EPF Domain, particularly with regard to accounting standards, principles of evaluation of assets and liabilities and presentation of annual accounts.
Effective on 05.12.2014
Manuel de présentation des comptes pour le Domaine des EPF
The Accounting Manual for the ETH Domain (in French and German only) lays out the accounting principles set by the Ordonnance du Conseil des EPF sur la comptabilité du domaine des EPF (RS 414.123) and which are applicable to EPFL. It notably covers (non-exhaustive list):
- The content of the balance sheet and profit and loss accounts, as well as their principles for recognition and measurement;
- The materiality threshold;
- The management rules for third-party financing;
- The principles of integration (consolidation) of units in the consolidated accounts for EPFL.
Effective on 01.01.2018
Status as of 19.10.2018
Bertold Walther
This document defines all the financial rules and directives that determine the tasks, responsibilities and competences as well as the regulations for ensuring a healthy, effective and transparent management of EPFL financial resources.
The document “Directives du CEPF sur les participations dans des entreprises au sein du domaine des EPF” (ETH Board guidelines on shareholding in companies within the ETH Domain) sets out in particular the types of shareholding, requirements for the establishment of entities, funding and management of investments, controlling obligations as well as the duty to inform the ETH Board and provide access to information.
Effective on 12.03.2012
Directive on the use of credit cards at EPFL
Finance & Purchases, Credit Cards
This directive defines the rules for use of the EPFL provided credit (purchasing) cards. It applies to:
- purchasing credit cards made available to all EPFL cost centres and are mainly used for online purchasing;
- personal credit cards made available to the members of the extended EPFL senior managment, as well as School Deans and College Directors. This method of payment is similar to an expense claim.
Effective on 06.10.2003
Status as of 05.11.2018
Directives concerning professional travel and the reimbursement of expenses
Finance & Purchases, Travel and Reimbursement of Expenses
This directive describes the rules applicable to the organisation of professional travel, the purchase of services and the reimbursement of travel and other expenses. The present regulations concerning expenses apply to all persons exercising an activity at EPFL.
Finance & Purchases, Investment Policy
This agreement defines the general principles regarding remuneration and the investment of third-party funds of institutions of the EPF Domain.
Yves Allegri
Directive de placement du Conseil des EPF
This directive defines the principles of the investment policy for third-party funds and the tasks, competences and responsibilities of the bodies in charge of fund management and supervision.
Rules and Regulations regarding Financial Management
The aim of the cash management manual is to :
- Specify the rules regarding management of cash activities from both the strategic and operational points of view, particularly financial risk management (foreign currency and investments);
- Specify the roles, responsibilities and competences of all the persons involved ;
- Describe the main operational processes concerning cash and the key stages ;
- Constitute an ICS basis for this process.
Effective on 14.06.2010
General terms and conditions Applicable to the Contracts for Procurement of Goods Awarded by the Domain of the Swiss Federal Institutes of Technology
Finance & Purchases, Purchases and Inventories
These general conditions apply to the EPF domain. They regulate the conclusion, content and execution of contracts for the purchase of goods.
Effective on 01.09.2016
General terms and conditions Applicable to the Contracts for Procurement of Services Awarded by the Domain of the Swiss Federal Institutes of Technology
These general conditions apply to the EPF domain. They regulate the conclusion, content and execution of contracts for the supply of services.
This act governs the tendering procedures concerning public markets for supplies, services and construction work and ensures their transparency. In addition, the act promotes competition between tenderers, encourages the economic use of public funds and guarantees the equal treatment of all tenderers.
Effective on 16.12.1994
This ordinance regulates tendering procedures concerning public markets in accordance with the law, other Confederation markets, project competition and competition concerning studies and execution.
Effective on 11.12.1995
Directive concerning purchases at EPFL
This document defines the rules and procedures for EPFL purchases and inventory, and the tasks of the various persons involved in the purchase of goods or services on behalf of EPFL, regardless of their source of financing.
Effective on 01.06.2019
Status as of 01.06.2019
Regulations concerning the procedure to be followed for the acquisition of goods and services in the event of possible conflicts of interest
This directive explains the procedure to be followed when a laboratory needs to acquire equipment or other goods and services in a potential situation of conflict of interest:
- because the market concerns a spin-off;
- in the event of participation in the board of directors of the company concerned or consultancy;
- because employees have an interest in the company concerned.
It would be paradoxical and counterproductive to wish to exclude the possibility for a laboratory to acquire equipment, goods and services that are the result of its own work.
It is on the other hand essential to ensure that the legal framework outlined above be respected and that questions concerning possible conflicts of interest be settled.
Effective on 15.04.2010
Directive on Inventories
This directive lays out the rules and procedures concerning EPFL inventories and the roles and responsibilities of the various actors involved in the management of equipment entered in the inventory (or requiring entry in the inventory). This directive is applicable to all EPFL employees.
Information Technology, Security of Information Systems
The PSSI stresses everyone's responsibilities in the proper use of resources and information provided by EPFL. The PSSI - is the expression of the will of the EPFL Direction in the field of information security - provides guidance in drafting related directives - provides guidance in developing protective measures for areas not subject to a directive. The PSSI will ultimately enhance the security level by involving all stakeholders in information systems. The PSSI affects all users of EPFL information systems, regardless of the communication channels used, as well as any information created by EPFL or entrusted to it and removed from the scope of information systems.
Effective on 02.06.2014
Jean-François Dousson
Directive on the Use of Private Computer Equipment for Professional Purposes
Information Technology, Directives concerning use
The aim of the present directive is to ensure that all Employees' use of Private Computer Equipment for Professional Purposes is compliant with the applicable legal framework, does not prevent EPFL from carrying out its missions and does not leave EPFL open to liability. This directive also aims to prevent possible abuse.
Directive on the Use of EPFL Electronic Infrastructure
This policy defines the use of EPFL electronic infrastructure compliant with its mission and seeks to prevent abuses. It is applicable to any person using this infrastructure.
Effective on 13.11.2014
Status as of 01.01.2020
Ordinance for the Use of Software Subject to a License Agreement
The objective of this Ordinance is to guarantee that software is used in accordance with the law and with the relevant licenses, and to prevent related abuse.
Effective on 01.12.2018
Status as of 01.12.2018
Stefan Arnet
Directive concerning domain name management (other than epfl.ch) at EPFL
All machines connected to the EPFL network use the domain name epfl.ch. In some specific cases, it may be justified to make EPFL IT equipment accessible via a domain name other than epfl.ch. The directive explains these specific cases and the method to be used.
Effective on 06.02.2009
Guide relatif à la surveillance de l'utilisation d'Internet et du courrier électronique au lieu de travail
Information Technology, Web and Email
This guidebook promulgated by the Federal Data Protection and Information Commissioner (FDPIC) deals first and foremost with the main network applications, the traces which they leave, the interests at stake for employers and the technical protection measures which the latter may take. It goes on to outline the current legal framework and states under which terms web surfing and e-mail may be monitored by employers. If further draws attention to the consequences of misusing Internet and of illegal surveillance. The main points are summarised in various enclosures providing diagrams and model rules and regulations.
Effective on 01.10.2013
Status as of 01.10.2013
Directive concerning the validation of website designations and acronyms
All machines connected to the EPFL computer network (EPNET) use the domain name “epfl.ch”. It is not permitted to make EPFL IT equipment accessible via a domain name other than “epfl.ch”, regardless of the technical means employed, except in certain special cases defined in this directive.
Effective on 01.11.2010
This directive stipulates who is entitled to send a collective email and the conditions that must be respected.
Effective on 25.06.2007
Directive concerning the recycling and resale of IT equipment
Information Technology, Recycling and Sale of Equipment
When a unit no longer has any use for an item of IT equipment, several recycling possibilities are described in the above directive. If staff members wish to acquire an item of EPFL equipment that is considered obsolete and unsuitable for professional purposes, they must submit a request using the above form; the unit undertakes to remove any software legally belonging to EPFL.
Infrastructures, Real Estate Management
The ordinance concerning the real estate management and logistics of the Confederation determines the tasks and competences of the federal administration units and the Federal Office for Buildings and Logistics (FBL). The strategic objectives are optimisation of the long-term cost/utility ratio of buildings and logistic goods and improvement of cost transparency by encouraging economical behaviour taking life cycle costs into account.
Effective on 05.12.2008
Status as of 01.01.2016
- real estate strategy ;
- conducting of real estate management ;
- elaboration of services ;
- support functions.
Effective on 01.01.2016
Règles de cofinancement pour les projets de construction du domaine des EPF selon le NMC
Effective on 29.01.2008
Status as of 14.05.2008
Directive relative au traitement des dons et parrainages concernant les immeubles du domaine des EPF
Effective on 12.12.2017
Status as of 12.12.2017
EPFL Directive on Mobile Telephony
Infrastructures, Mobile Telephony
This directive defines the competences regarding mobile phones and rules concerning the allocation, use, management and monitoring of mobile phones. This concerns the possibility of calling or being called by mobile phone, from anywhere on the EPFL site, as well as in zones covered by Swisscom in Switzerland and abroad (via roaming).
Effective on 30.09.2005
Rules and Regulations Governing Parking at EPFL - Lausanne
Infrastructures, Parking
This document comprises all the rules concerning access to EPFL car parks, the definition of authorised persons and the prices applicable for parking cards and ticket machines.
Status as of 08.01.2018
Règlement de la commission « Accueil de la petite enfance » de l'UNIL et de l'EPFL
Other, Day Nursery Facilities
The rules and regulations of the Commission for Day Care Solutions determine the competences and missions of the commission, notably: - Ensure the monitoring and coordination of matters linked with day nursery facilities on the EPFL/UNIL site - Draw up proposals concerning policy regarding facilities on the EPFL/UNIL site
Effective on 25.02.2014
Status as of 25.02.2014
Polykids – Unimômes Regulations
Polykids is the EPFL/UNIL playschool, composed of two nursery classes and a UAPE. These regulations describe the functioning, rates and conditions applicable to Polykids.
Effective on 30.06.2003
Directive concerning the acknowledgement of student associations by EPFL
Other, Associations
With the intention of encouraging the community life and activities of EPFL students and optimising relations between EPFL and these associations, this document stipulates the general principles that must be respected by the associations for them to be recognised by EPFL. The objective of this recognition is to make the granting of certain advantages such as the financial or logistic support of EPFL subject to certain conditions. It is not a condition for exercising the freedom of association at EPFL.
Effective on 01.02.2018
Informations générales pour l'organisation de manifestations à l'EPFL
Other, Event Organisation
Effective on 01.07.1999
Status as of 01.11.2001
Maureen Décosterd
Provisions concerning the sale and distribution of alcohol on campus within the framework of association activities
Effective on 01.09.2007
Provisions concerning the sale and distribution of cigarettes and sponsoring by cigarette companies within the framework of association activities
Provisions concerning the use of the EPFL Logo within the framework of community activities and events