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United States Environmental Protection Agency January 2015 Notification of RCRA Subtitle C Activity Instructions and Form EPA Form 8700-12 (OMB #2050-0024; Expires 01/31/2017)
Office of Resource Conservation and Recovery (ORCR) (5303P) Washington, DC 20460 Notification of Subtitle C Activity Instructions and Form Section 3010 of Subtitle C of the Resource Conservation and Recovery Act (RCRA) requires any person who generates, transports, or recycles regulated wastes or who owns or operates a facility for the treatment, storage, or disposal of regulated wastes to notify the U.S.
Environmental Protection Agency (EPA) of their activities, including the location and general description of the activities and the regulated wastes handled. Respondents must submit the information required in the Notification of Subtitle C Activity Instructions and Form booklet by completing the RCRA Subtitle C Site Identification Form [EPA Form 8700-12]. As required by statute, the EPA promulgated regulations to implement these notification requirements at 40 CFR Parts 260, 261, 262, 263, 264, 265, 266, 270, 273, and 279. The EPA needs this information to determine the universe of persons who generate, handle, and manage these regulated wastes; assign EPA Identification Numbers; and ensure that these regulated wastes are managed in a way that protects human health and the environment as required by RCRA.
This is mandatory reporting by the respondents.
The EPA enters notification information submitted by respondents into RCRAInfo, the EPA national database, and assigns EPA Identification Numbers. The EPA uses this information to identify the universe of regulated waste generators, handlers, and managers and their specific regulated waste activities. The EPA also uses the information for tracking and for a variety of enforcement and inspection purposes. Finally, the EPA uses this information to ensure that regulated waste is managed properly, that statutory provisions are upheld, and that regulations are adhered to by facility owners or operators.
Section 3007(b) of RCRA and 40 CFR Part 2, Subpart B, which defines the EPA’s general policy on public disclosure of information, both contain provisions for confidentiality. However, the Agency does not anticipate that businesses will assert a claim of confidentiality covering all or part of the Notification of Subtitle C Activity. If such a claim were asserted, the EPA must and will treat the information in accordance with the regulations cited above. The EPA also will assure that the information collection complies with the Privacy Act of 1974 and OMB Circular 108. Estimated Burden: Facilities - The reporting and recordkeeping burden for the Notification of Regulated Waste Activity (initial and subsequent) is estimated to average 44 minutes for a facility to complete and submit the form, and keep copies of notification and affiliation agreements on site, as applicable.
State Agencies - The recordkeeping burden for the Notification of Regulated Waste Activity (initial and subsequent) is estimated to average 1.8 hours for State agencies to review and enter notification information into the RCRAInfo database. There is no reporting associated with this requirement, and as such, there is no reporting burden for State agencies.
To comment on the EPA’s need for this information, the accuracy of the provided burden estimates, and any suggested methods for minimizing respondent burden, including the use of automated collection techniques, the EPA has established a public docket for the Information Collection Request (ICR) under Docket ID Number EPA-HQ-RCRA–2014– 0296, which is available for online viewing at www.regulations.gov, or in person viewing at the RCRA Docket in the EPA Docket Center (EPA/DC), EPA West, Room B102, 1301 Constitution Avenue, NW, Washington, D.C. The EPA Docket Center Public Reading Room is open from 8:30 a.m.
to 4:30 p.m., Monday through Friday, excluding legal holidays. The telephone number for the Reading Room is (202) 566-1744, and the telephone number for the RCRA Docket is (202) 566-0270. An electronic version of the public docket is available at www.regulations.gov. This site can be used to submit or view public comments, access the index listing of the contents of the public docket, and to access those documents in the public docket that are available electronically. When in the system, select “search,” then key in the Docket ID Number identified above. Also, you can send comments to the Office of Information and Regulatory Affairs, Office of Management and Budget, 725 17 th Street, NW, Washington, D.C.
20503, Attention: Desk Officer for EPA. Please include the EPA Docket ID Number EPA-HQ-RCRA–2014–0296 and OMB Control Number 2050-0024 in any correspondence.
i TABLE OF CONTENTS (Note: This table of contents contains links (hyperlinks). To go to a particular section of the document, move the cursor to the desired page number and left click on the computer mouse.) The Notification of RCRA Subtitle C Activities . . 1 Introduction . . 1 What’s New . . 1 Where to Get Help . . 2 Initial Notifications . . 3 Subsequent Notifications . . 4 Determining if You Must Notify . . 6 How to Determine if You Must Notify EPA of Your RCRA Subtitle C Activities . . 6 How to Determine if You Must Notify EPA of Your Universal Waste Activities . . 8 How to Determine if You Must Notify EPA of Your Used Oil Management Activities .
. 8 Who is Exempt From Used Oil NotificatIon Requirements . . 9 How to Determine if You Must Notify EPA of Your Subpart K Laboratory Hazardous Waste Activities . . 9 How to Determine if You Must Notify EPA of Your Hazardous Secondary Material Activities . . 9 How Many Forms Should I File . . 10 Can I Request that this Information be Kept Confidential . . 10 Where Should I Send My Completed Form . . 11 Item-by-Item Instructions for Notification of RCRA Subtitle C Activity Using the RCRA Subtitle C Site Identificaction Form . . 11 Instructions for Filling Out the RCRA Subtitle C Site Identification (Site ID) Form .
. 12 Who Must Submit this Form . . 12 Purpose of this Form . . 12 How to Fill Out this Form . . 12
Table of Contents (continued) ii Item-By-Item Instructions . . 13 Item 1 – Reason for Submittal . . 13 Item 2 – Site EPA Id Number . . 15 Item 3 and 4 – Site Name and Location . . 15 Item 5 – Site Land Type . . 16 Item 6 – North American Industry Classification System (NAICS) Code(s . . 16 Item 7 – Site Mailing Address . . 17 Item 8 – Site Contact Person . . 17 Item 9 – Legal Owner and Operator of the Site . . 17 Item 10 – Type of Regulated Waste Activity . . 19 Item 11 – Description of Hazardous Wastes . . 27 Item 12 – Notification of Hazardous Secondary Material (HSM) Activity . . 28 Item 13 – Comments .
. 28 Item 14 – Certification . . 28 Addendum to the Site Identification Form: Notification of Hazardous Secondary Material Activity . . 29 You Must Fill Out this Section if . . 29 Item 1 – Indicate Reason for Notification (include dates where requested . . 30 Item 2 – Description of Excluded Hazardous Secondary Material (HSM) Activity . . 31 Item 3 – Facility has Financial Assurance Pursuant to 40 CFR 261.4(a)(24)(vi . . 34 Other Reference Information and Code Lists . . 35 Excluded Wastes . . 36 Definitions . . 37 EPA Hazardous Waste Codes . . 45 Hazardous Secondary material (HSM) Facility Codes .
. 46 Hazardous Secondary material (HSM) Land-Based Unit Codes . . 47
1 THE NOTIFICATION OF RCRA SUBTITLE C ACTIVITIES INTRODUCTION This booklet is designed to help you determine if you are subject to requirements under the Resource Conservation and Recovery Act (RCRA) for notifying the U.S. Environmental Protection Agency (EPA) of your regulated waste activities. Regulated wastes are hazardous wastes as defined by 40 CFR Part 261, universal wastes as defined by 40 CFR Part 263, and used oil as defined by 40 CFR Part 279. Furthermore, if you are managing hazardous secondary material under 40 CFR 261.2(a)(2)(ii), 40 CFR 261.4(a)(23), (24), or (25), you also must notify under 40 CFR 260.42 using the RCRA Subtitle C Site Identification Form and Addendum to the Site Identification Form.
The instructions contained in this booklet will assist you in obtaining an EPA Identification Number by completing and submitting the RCRA Subtitle C Site Identification Form (Site ID Form) [EPA Form 8700-12] for Initial Notifications or in revising your Site ID Form if you are required to submit a Subsequent Notification. RCRA is a Federal law. If you are regulated but do not comply with the RCRA notification requirements, you may be subject to civil penalties.
NOTE Although this booklet contains information and instructions for completing a Notification of RCRA Subtitle C Activity, it should not be considered a substitute for the regulations in Title 40 of the Code of Federal Regulations (40 CFR). Rather, this booklet serves as a supplement to the regulations and provides additional information not contained in 40 CFR. As a handler of regulated wastes, you are responsible for learning and complying with all requirements that apply to you and your regulated waste activities.
In addition, remember that this booklet and the regulations in 40 CFR address only the Federal hazardous waste program.
Many States may have notification requirements that differ from the Federal requirements; those States may use the Site ID Form or they may use a similar State form that requires information not requested in the EPA form. Again, it is your responsibility to make sure that you have completed and submitted all forms required under the Federal or your State program. WHAT’S NEW Below are a list of changes to the Notification of RCRA Subtitle C Activity Instructions and Forms. CLARIFIED THE DEFINITION OF LARGE QUANTITY GENERATOR (LQG) Although current RCRA regulations do not specifically define the term “large quantity generator” (LQG), they do define the terms “conditionally exempt small quantity generator” (CESQG) and “small quantity generator “(SQG).
Thus, a LQG is a generator that is not a CESQG or SQG. For purposes of clarity, the definition of LQG has been revised to describe all those situations where a generator would be a LQG. (Go to Table of Contents)
The Notification of RCRA Subtitle C Activities (continued) 2 CLARIFIED THE DEFINITION OF SMALL QUANTITY GENERATOR (SQG) A SQG is defined at 40 CFR 260.10 as a site that generates less than 1,000 kilograms (kg; 2,200 pounds [lbs]) of hazardous waste in a calendar month. However, there are other situations where a generator could generate small amounts of acute hazardous waste listed in sections 261.31 or 261.33(e); and any residues or contaminated soil, waste, or other debris resulting from the cleanup of a spill, into or on any land or water, of any acute hazardous wastes listed in sections 261.31 or 261.33(e) and still maintain its regulatory status as a SQG.
Therefore, for purposes of clarity, the definition of SQG has been revised to describe all those situations where a generator would continue to be a SQG. The EPA plans to make the appropriate conforming change to the outdated definition of SQG at 40 CFR 260.10 in the future. CLARIFIED THE DEFINITION OF CONDITIONALLY EXEMPT SMALL QUANTITY GENERATOR (CESQG) A CESQG is defined at 40 CFR 261.5(a) as a site that generates less than or equal to 100 kg (220 lbs) of hazardous waste in a calendar month. However, as found in 40 CFR 261.5(e), a generator also may generate small amounts of acute hazardous waste listed in sections 261.31 or 261.33(e); and any residues or contaminated soil, waste, or other debris resulting from the cleanup of a spill, into or on any land or water, of any acute hazardous wastes listed in sections 261.31, or 261.33(e) and still maintain its regulatory status as a CESQG.
Therefore, for purposes of clarity, the definition of CESQG has been revised to describe all those situations where a generator would continue to be a CESQG. WHERE TO GET HELP We realize that the regulations are complex. Although we are not providing reprints of the 40 CFR regulations in this booklet, copies of the Federal regulations are available from the EPA (see below). We have listed the addresses and phone numbers of the contacts in each State who can answer your questions and help you understand the Federal and State requirements that apply to you. This contact list is located at: http://www.epa.gov/osw/inforesources/data/form8700/contact.pdf.
In addition to these contacts, there are several other sources available to help with your questions and provide information on the EPA regulations: RCRA FREQUENTLY ASKED QUESTIONS This allows users to find answers to commonly asked questions that cover a wide range of RCRA issues and topics. Find at: http://waste.supportportal.com/ics/support/default.asp?deptID=23023. RCRA ONLINE The RCRA Online database is designed to enable users to locate documents, including publications and other outreach materials that cover a wide range of RCRA issues and topics. Find at: http://www.epa.gov/rcraonline.
The Notification of RCRA Subtitle C Activities (continued) 3 RCRA REGULATIONS The Federal regulations can be found at: http://www.gpo.gov/fdsys/. COMPLIANCE ASSISTANCE CENTERS The EPA has sponsored partnerships with industry, academic institutions, environmental groups, and other agencies to launch sector-specific Compliance Assistance Centers (Centers). Each Center addresses real world issues in understandable language for you to understand Federal environmental requirements and how to save money through pollution prevention techniques.
Visit the Compliance Assistance Centers at: http://www.assistancecenters.net.
EPA NATIONAL COMPLIANCE ASSISTANCE CLEARINGHOUSE The Compliance Assistance Clearinghouse is a comprehensive source of compliance assistance information and resources. Use links to Federal, State, local, and other compliance assistance providers to find the tools you need. Visit the Compliance Assistance Clearinghouse at: http://www.epa.gov/compliance/assistance/index.html. EPA SMALL BUSINESS OMBUDSMAN OFFICE 1-800-368-5888. YOUR TRADE ASSOCIATION INITIAL NOTIFICATIONS If you do not currently have an EPA Identification Number and you handle regulated waste or hazardous secondary material, you must submit an Initial Notification.
Please refer to information contained in the “DETERMINING IF YOU MUST NOTIFY” section of this booklet to help you determine whether you handle a regulated waste, whether any exemptions or exclusions apply to you, and how you should file the Notification of RCRA Subtitle C Activity. Circumstances under which you should submit an Initial Notification include: • If you generate, transport, treat, store, or dispose of hazardous waste. Refer to the “DETERMINING IF YOU MUST NOTIFY” section of this booklet for further information and a description of exclusions or exemptions; or • If you recycle hazardous wastes.
(Recyclable materials are defined as hazardous wastes that are recycled). The recycling process itself is exempt from regulation, but you must notify the EPA and obtain an EPA Identification Number prior to recycling recyclable materials. Refer to the “DETERMINING IF YOU MUST NOTIFY” section of this booklet for further information and a description of exemptions; or (Go to Table of Contents)
The Notification of RCRA Subtitle C Activities (continued) 4 • If you are a large quantity handler of universal waste. Refer to the “DETERMINING IF YOU MUST NOTIFY” section of this booklet for further information and a description of exemptions. (Notification is required for people who have not previously notified the EPA of their hazardous waste activities or who have not already sent a notification to the EPA as required by 40 CFR 273.32); or • If you transport, process, or re-refine used oil; burn off-specification used oil for energy recovery; or market used oil. Refer to the “DETERMINING IF YOU MUST NOTIFY” section of this booklet for further information and for a description of exemptions.
(Notification is required for people who have not previously notified the EPA of their hazardous waste activities or have not notified under 40 CFR Part 279 or under 40 CFR Part 266, Subpart E, which was replaced by 40 CFR Part 279.) • If you are an eligible academic entity opting into 40 CFR Part 262, Subpart K for managing laboratory hazardous wastes AND you have never before submitted site identification information, you must submit this form to notify the appropriate State or EPA Regional Office of your activities. Note: You must check with your State to determine if you are eligible to manage laboratory hazardous waste pursuant to 40 CFR Part 262, Subpart K in order for you to notify.
• If you will begin managing hazardous secondary material under 40 CFR 261.2(a)(2)(ii), 40 CFR 261.4(a)(23), (24), or (25) you must submit this form, pursuant to 40 CFR 260.42, to notify the appropriate State or EPA Regional Office of your activities. Note: You must check with your State to determine if you are eligible to manage hazardous secondary material under these exclusions in order for you to notify.
• If your business moves to another location and you are still conducting activities regulated under RCRA Subtitle C. SUBSEQUENT NOTIFICATIONS Even if you have submitted an Initial Notification and have received an EPA Identification Number, you may be required to submit a Subsequent Notification. Please refer to the “DETERMINING IF YOU MUST NOTIFY” section of this booklet for information on when and how to complete a Subsequent Notification. In general, you should submit a Subsequent Notification under the following circumstances: • If the contact for your site changes. • If the ownership of your site changes.
• If an additional owner has been added or replaced since you submitted your last notification. • If the type of RCRA Subtitle C activity you conduct changes.
The Notification of RCRA Subtitle C Activities (continued) 5 • If you have previously submitted site identification information and are an eligible academic entity opting into or withdrawing from 40 CFR Part 262, Subpart K for managing laboratory hazardous wastes, you must use this form. Note: You must check with your State to determine if you are eligible to manage laboratory hazardous waste pursuant to 40 CFR Part 262, Subpart K in order for you to notify. • If you are managing or will stop managing hazardous secondary material under 40 CFR 261.2(a)(2)(ii), 40 CFR 261.4(a)(23), (24), or (25), you are required to re-notify by March 1 of each even-numbered year pursuant to 40 CFR 260.42.
Determining if You Must Notify (continued) 6 DETERMINING IF YOU MUST NOTIFY HOW TO DETERMINE IF YOU MUST NOTIFY EPA OF YOUR RCRA SUBTITLE C ACTIVITIES All persons who generate, transport, recycle, treat, store, or dispose of hazardous waste are required to notify the EPA (or their State agency if the State is authorized to operate its own hazardous waste program) of their hazardous waste activities. Furthermore, if you are managing hazardous secondary material under 40 CFR 261.2(a)(2)(ii), 40 CFR 261.4(a)(23), (24), or (25), you also must notify using the RCRA Subtitle C Site Identification Form and Addendum to the Site Identification Form.
These persons must obtain an EPA Identification Number unless their solid waste has been excluded from regulation or their hazardous waste has been exempted as outlined below. These respective notification requirements are found in 40 CFR Parts 260, 261, 262, 263, 264, 265, and 266. In addition to the discussion below, you will need to refer to 40 CFR Part 261 to help you determine if the waste you handle is both a solid waste and a hazardous waste that is regulated under RCRA. If you need help making this determination after reading these instructions, contact the agency listed for your State.
The list of contact names, addresses, telephone numbers, and e-mail address is located at: http://www.epa.gov/osw/inforesources/data/form8700/contact.pdf.
NOTE Under the Hazardous Waste Import Regulations, 40 CFR Part 262.60, foreign generators should not apply for an EPA Identification Number. These regulations state that when filling out a U.S. manifest, you must include the name and address of the foreign generator, and the name, address, and EPA Identification Number of the importer. Please contact the U.S. firms involved with your shipments and determine which firm will serve as the U.S. Importer. To determine if you handle a solid waste that is also a hazardous waste and regulated under RCRA, ask yourself the following questions: A. DO I HANDLE A SOLID WASTE? 40 CFR 261.2 defines “solid waste” as any discarded material that is not excluded under 40 CFR 261.4(a) or that is not excluded by variance granted under 40 CFR 260.30 and 260.31.
A discarded material is any material which is: • Abandoned, as explained in 40 CFR 261.2(b); or • Recycled, as explained in 40 CFR 261.2(c); or • Considered inherently waste-like as explained in 40 CFR 261.2(d); or • A military munition identified as a solid waste in 40 CFR 266.202. (Go to Table of Contents)
Determining if You Must Notify (continued) 7 B. HAS MY SOLID WASTE BEEN EXCLUDED FROM THE REGULATIONS UNDER 40 CFR 261.4? The list of general exclusions can be found in 40 CFR 261.4. If the solid waste that you handle has been excluded, either by rule or special variance, then you do not need to notify the EPA for that solid waste unless otherwise stated in the regulations. If your solid waste was not excluded from regulation, you need to determine if it is a hazardous waste that the EPA regulates. The EPA regulates a solid waste as hazardous waste in two ways: • By specifically listing the solid waste as a hazardous waste and assigning it a unique EPA Hazardous Waste Code Number; or • By regulating it because it possesses any of four hazardous waste characteristics and assigning it a generic EPA Hazardous Waste Code Number.
C. IS MY SOLID WASTE SPECIFICALLY LISTED AS A HAZARDOUS WASTE? 40 CFR 261.30 through 261.33 identify certain solid wastes that the EPA has specifically listed as hazardous. Persons who handle listed hazardous waste are subject to regulation and must notify the EPA of their hazardous waste activities unless they are exempted as discussed below. Refer to these regulations to see if your solid waste is included as a “listed hazardous waste.” If you are handling a newly regulated hazardous waste and have already notified the EPA prior to that hazardous waste being regulated and already have an EPA Identification Number, you do not need to submit a Subsequent Notification for that newly regulated hazardous waste.
D. DOES MY SOLID WASTE POSSESS A HAZARDOUS CHARACTERISTIC? Even if your solid waste is not specifically listed as a hazardous waste, it may still be hazardous because it exhibits certain hazardous characteristics. These characteristics are: • Ignitability; • Corrosivity; • Reactivity; and • Toxicity. 40 CFR 261.20 through 261.24 explain each of the characteristics and outline the testing procedures you should use to determine if your solid waste meets these characteristics. Persons who handle characteristic hazardous waste that is regulated must notify the EPA of their activities unless they are exempted, as discussed below.
If you are handling a newly regulated hazardous waste and have already notified the EPA prior to that hazardous waste being regulated and already have an EPA Identification Number, you do not need to submit a Subsequent Notification for that newly regulated hazardous waste.
Determining if You Must Notify (continued) 8 E. HAS MY HAZARDOUS WASTE BEEN EXEMPTED FROM THE REGULATIONS UNDER 40 CFR 261.5 AND 261.6(A)(3)? 40 CFR 261.5 and 261.6(a)(3) list certain hazardous wastes that are not subject to RCRA regulation. If the hazardous waste that you handle has been exempted, then you do not need to notify the EPA for that hazardous waste. HOW TO DETERMINE IF YOU MUST NOTIFY EPA OF YOUR UNIVERSAL WASTE ACTIVITIES Under 40 CFR Part 273, Subpart C, Large Quantity Handlers of Universal Waste (LQHUW) who accumulate a total of 5,000 kilograms (kg) or more of universal wastes at any time are required to notify the EPA (or their State agency if the State is authorized to operate its own universal waste program) of their universal waste activities and obtain an EPA Identification Number, unless they have previously notified the EPA of their hazardous waste activities.
Large Quantity Handlers of Universal Waste must notify the EPA of their universal waste activities and obtain an EPA Identification Number before meeting or exceeding the 5,000 kg storage limit. Small Quantity Handlers of Universal Waste are exempt from these notification requirements.
NOTE Please refer to the regulations in 40 CFR Part 273 to ensure that you are aware of all the requirements that apply to your universal waste handling activities. HOW TO DETERMINE IF YOU MUST NOTIFY EPA OF YOUR USED OIL MANAGEMENT ACTIVITIES Under 40 CFR Part 279, Subparts E, F, G, and H, respectively, persons who transport used oil; process or re-refine used oil; burn off-specification used oil for energy recovery; or market used oil fuel, are required to notify the EPA (or their State agency if the State is authorized to operate its own used oil program) and obtain an EPA Identification Number, unless they are exempt as outlined below.
Off- specification used oil may be burned for energy recovery in an industrial furnace, boiler, or hazardous waste incinerator subject to regulation under Subpart O of 40 CFR Part 264 or 265. Used oil transporters; used oil processors/re-refiners; off-specification used oil burners; and used oil fuel marketers who have not previously notified the EPA of their hazardous waste activities or notified under 40 CFR Part 266, Subpart E (replaced by 40 CFR Part 279) must notify the EPA to identify their used oil management activities.
NOTE Please refer to the regulations in 40 CFR Part 279 to ensure that you are aware of all the requirements that apply to your used oil management activities. (Go to Table of Contents)
Determining if You Must Notify (continued) 9 WHO IS EXEMPT FROM USED OIL NOTIFICATION REQUIREMENTS? A. PERSONS WHO BURN ON-SPECIFICATION USED OIL FUEL Used oil that is to be burned for energy recovery and that meets the specification provided under 40 CFR 279.11 is exempt from the regulations. However, the person who first claims that the used oil meets the specification is subject to notification as a used oil fuel marketer and certain other requirements (see 40 CFR Part 279, Subpart H).
The burner of fuel that meets the specification in 40 CFR 279.11 is not required to notify.
B. USED OIL GENERATORS Used oil generators are not required to notify the EPA. C. USED OIL GENERATORS OPERATING USED OIL-FIRED SPACE HEATERS Persons who burn only used oil that they generate (or used oil received from household do-it-yourself used oil changers) in used oil-fired space heaters are exempt from the notification requirement provided that the device is vented to the outdoors and the device is not designed to have a capacity greater than 0.5 million BTU/hour. HOW TO DETERMINE IF YOU MUST NOTIFY EPA OF YOUR SUBPART K LABORATORY HAZARDOUS WASTE ACTIVITIES Subpart K is an alternative set of generator requirements for managing laboratory hazardous waste at eligible academic entities.
Generators that are eligible academic entities with laboratories may elect to opt into 40 CFR Part 262, Subpart K and manage their laboratory hazardous waste under Subpart K in lieu of 40 CFR 262.34(c) (or 40 CFR 261.5 for conditionally exempt small quantity generators [CESQGs]). In order for eligible academic entities (see the “DEFINITIONS” section of this booklet) to opt into Subpart K or subsequently withdraw from Subpart K, they must use the Site ID Form to notify the appropriate State or EPA Regional Office. Refer to 40 CFR 262.203 and 262.204. Note: You must check with your State to determine if you are eligible to manage laboratory hazardous waste pursuant to 40 CFR 262, Subpart K and for any State-specific requirements.
HOW TO DETERMINE IF YOU MUST NOTIFY EPA OF YOUR HAZARDOUS SECONDARY MATERIAL ACTIVITIES 40 CFR 261.2(a)(2)(ii), 40 CFR 261.4(a)(23), (24), and (25) exclude certain hazardous secondary material being reclaimed from the RCRA Subtitle C definition of solid waste, provided certain requirements and conditions are met. Hazardous secondary material is secondary material (e.g., spent material, by- (Go to Table of Contents)
Determining if You Must Notify (continued) 10 product, or sludge) that, when discarded, would be identified as hazardous waste under 40 CFR Part 261.
Facilities that will begin managing, are still managing, or will stop managing hazardous secondary material under these regulations must notify under 40 CFR 260.42 using the Site ID Form and the Addendum to the Site Identification Form. Note: You must check with your State to determine if you are eligible to manage hazardous secondary material under 40 CFR 261.2(a)(2)(ii), 40 CFR 261.4(a)(23), (24), or (25).
HOW MANY FORMS SHOULD I FILE? A person who is subject to the hazardous waste, universal waste, or used oil management regulations under RCRA should submit one notification (Site ID Form) per RCRA site. If you manage academic laboratory waste under Subpart K or hazardous secondary material under 40 CFR 261.2(a)(2)(ii), 40 CFR 261.4(a)(23), (24), or (25), you should submit one notification per site using the Site ID Form and, if appropriate, the Addendum to the Site Identification Form. If you conduct any regulated waste activity or hazardous secondary material at more than one RCRA site, you must submit a separate notification for each RCRA site using the Site ID Form.
If you only transport regulated wastes and do not generate, treat, store, or dispose of hazardous wastes; do not qualify as a large quantity handler of universal wastes; or do not process/re-refine used oil, burn off-specification used oil fuel, or market used oil fuel, you may submit one notification that covers all activities your company conducts. This notification should be sent to the appropriate State or Regional Office (http://www.epa.gov/osw/inforesources/data/form8700/contact.pdf) that serves the State where your company has its headquarters or principal place of business. However, if you are a transporter who also engages in one or more of the regulated waste activities listed above, you must submit a separate notification for each RCRA site using the Site ID Form.
CAN I REQUEST THAT THIS INFORMATION BE KEPT CONFIDENTIAL? All information you submit in an Initial or Subsequent Notification can be released to the public, according to the Freedom of Information Act, unless it is determined to be confidential by the EPA pursuant to 40 CFR Part 2. Since notification information is very general, the EPA believes it is unlikely that any information in your notification could qualify to be protected from release. However, you may make a claim of confidentiality by printing the word “CONFIDENTIAL” on all pages of the Site ID Form and on any attachments. The EPA will take action on the confidentiality claims in accordance with 40 CFR Part 2.
Determining if You Must Notify (continued) 11 WHERE SHOULD I SEND MY COMPLETED FORM? We have provided an up-to-date list of the address for your State or EPA Regional Office where you should send your completed Site ID Form. The contact list can be found at: http://www.epa.gov/osw/inforesources/data/form8700/contact.pdf. This list contains contact names, addresses, phone numbers, and e-mail addresses that you can use to obtain additional information. Many States use the form included at the end of this booklet; some also require additional information.
The other States require that you complete and submit a State-specific form. Information about which form to use is included with the contact list located at the web page noted above. Even if you use the included form, you should check with your State to determine if you need to submit additional information. Also, contact your State if you have any questions about your submission. After your completed Site ID Form for a notification is received and processed, you will be sent a written acknowledgement that will include your EPA Identification Number. You must use this number on all communications with the EPA regarding your regulated waste and hazardous secondary material activities for this site.
ITEM-BY-ITEM INSTRUCTIONS FOR NOTIFICATION OF RCRA SUBTITLE C ACTIVITY USING THE RCRA SUBTITLE C SITE IDENTIFICACTION FORM Please be sure to review the instructions carefully and complete all items on the form. After you have submitted the Site ID Form once, your State may allow you to attach a copy of your most recently submitted form. If so, circle item numbers for which any information has changed. Then enter the new information (and circle the item numbers) on the Site ID Form included in this booklet and provide the required signatures (no photocopied signatures) in Item 14 – Certification.
12 INSTRUCTIONS FOR FILLING OUT THE RCRA SUBTITLE C SITE IDENTIFICATION FORM (SITE ID FORM) WHO MUST SUBMIT THIS FORM All sites required to submit any of the following must submit the RCRA Subtitle C Site Identification Form (Site ID Form): • Initial Notification of Regulated Waste Activity; • Subsequent Notification of Regulated Waste Activity; • First RCRA Hazardous Waste Part A Permit Application; • Revised RCRA Hazardous Waste Part A Permit Application; • Hazardous Waste Report; • Notification for eligible academic entities opting into or withdrawing from managing laboratory hazardous wastes pursuant to 40 CFR Part 262 Subpart K (if in an eligible State); and • Notification for facilities managing hazardous secondary material pursuant to 40 CFR 260.42 (if in an eligible State).
Some States have requirements in addition to, or that are different from the Federal requirements. To obtain the appropriate forms or ask questions, refer to a list of contacts at: http://www.epa.gov/epawaste/inforesources/data/form8700/contact.pdf. The list will tell you whether the Federal form or a State form is used, who to contact, and where to mail the completed form. PURPOSE OF THIS FORM The Site ID Form provides site-specific information about your facility and is used to obtain an EPA Identification Number under the RCRA Program. The Site ID Form also provides updated information for items that have changed at your site and verifies the information for those items that remain unchanged.
HOW TO FILL OUT THIS FORM Complete the following Site ID Form items, as applicable to your facility: • Item 1 - your reason for submitting the form • Item 2 - your site’s EPA Identification Number • Item 3 - the name of your site • Item 4 - the physical location of your site • Item 5 - the land type of your site (Go to Table of Contents)
Site ID Form (continued) 13 • Item 6 - the North American Industry Classification System (NAICS) code(s) for your site • Item 7 - the mailing address for your site • Item 8 - name, title, address, phone number, fax, and e-mail of a contact person at your site • Item 9 - name, address, and phone number of the legal owner(s) and name of the operator(s) of your site • Item 10 - your site’s regulated waste activities (enter all that apply) • Item 11 - the description of hazardous waste • Item 12 - your site’s hazardous secondary material activity, if you manage any • Item 13 - additional comments on Items 1 – 12 • Item 14 - certification that the information you provided throughout the form is truthful, accurate, and complete • Addendum to the Site Identification Form – notification of hazardous secondary material activity Type or print, in black ink, all items except the Signature box in Item 14.
In Item 14, provide the required ink signatures. Signatures must be original. Stamped or photocopied signatures are not acceptable. Enter your site’s EPA Identification Number in the top left-hand corner on all pages of the form; for an Initial Notification for this site, leave the EPA identification Number blank. Use Item 13 – Comments to clarify or provide additional information for any entry. When entering information in the comments section, enter the item number and box letter to which the comment refers. If you must use additional sheets for comments, enter your site’s EPA Identification Number in the top left-hand corner of each sheet.
ITEM-BY-ITEM INSTRUCTIONS ITEM 1 – REASON FOR SUBMITTAL Place an “X” in the appropriate box(es) to indicate whether this form is your Initial Notification (i.e., this is your first time submitting site identification information / to obtain an EPA Identification Number for this location); a Subsequent Notification (to update your site identification information); a component of a First or a Revised Hazardous Waste Part A Permit Application; or a component of the Hazardous Waste Report.
TO PROVIDE AN INITIAL NOTIFICATION (FIRST TIME SUBMITTING SITE IDENTIFICATION INFORMATION / TO OBTAIN AN EPA IDENTIFICATION NUMBER FOR THIS LOCATION) • If your waste activity is regulated under Subtitle C of the Resource Conservation and Recovery Act (RCRA) and the rules promulgated pursuant to the Act (specifically 40 CFR Parts 260-299), you must submit this form to notify the appropriate State or EPA Regional Office of your regulated waste activities and obtain an EPA Identification Number.
• If you are an eligible academic entity opting into 40 CFR Part 262, Subpart K for managing laboratory hazardous wastes AND you have never before submitted site identification information, you must submit this form to notify the appropriate State or EPA Regional Office of your activities. Note: You must check with your State to determine if you are eligible to manage laboratory hazardous waste pursuant to 40 CFR Part 262, Subpart K in order for you to notify. (Go to Table of Contents)
Site ID Form (continued) 14 • If you will begin managing hazardous secondary material under 40 CFR 261.2(a)(2)(ii), 40 CFR 261.4(a)(23), (24), or (25) AND you have never before submitted site identification information, you must submit this form, pursuant to 40 CFR 260.42, to notify the appropriate State or EPA Regional Office of your activities. Note: You must check with your State to determine if you are eligible to manage hazardous secondary material under these exclusions in order for you to notify.
TO PROVIDE A SUBSEQUENT NOTIFICATION (TO UPDATE SITE IDENTIFICATION INFORMATION FOR THIS LOCATION) • You must use this form to submit a subsequent notification if your site already has an EPA Identification Number and you wish to change information (e.g., generator status, new site contact person, new owner, new mailing address, new regulated waste activity, etc.).
• If you have previously submitted site identification information and are an eligible academic entity opting into or withdrawing from 40 CFR Part 262, Subpart K for managing laboratory hazardous wastes, you must use this form. Note: You must check with your State to determine if you are eligible to manage laboratory hazardous waste pursuant to 40 CFR Part 262, Subpart K in order for you to notify.
• If you have previously submitted site identification information and are notifying (or re- notifying) that you will begin managing, are managing, or have stopped managing hazardous secondary material under 40 CFR 261.2(a)(2)(ii), 40 CFR 261.4(a)(23), (24), or (25), you must submit this form, pursuant to 40 CFR 260.42, to notify the appropriate State or Regional Office of your activities. Note: You must check with your State to determine if you are eligible to manage hazardous secondary material under these exclusions in order for you to notify. AS A COMPONENT OF A FIRST RCRA HAZARDOUS WASTE PART A PERMIT APPLICATION If your site is planning to treat, store, or dispose of hazardous waste on-site in a unit that is not exempt from obtaining a hazardous waste permit, you must submit this form as part of the Part A Permit Application.
Also, if the activity at this site (treatment, storage, or disposal) became newly regulated under RCRA Subtitle C and the rules promulgated pursuant to the Act (specifically 40 CFR Parts 260-299), you must submit this form as part of the Part A Permit Application.
AS A COMPONENT OF A REVISED RCRA HAZARDOUS WASTE PART A PERMIT APPLICATION If you must submit a Revised Part A Permit Application to reflect changes that have occurred at your site, you must submit this form as part of your Revised Part A Permit Application. Examples of site changes requiring a Revised Part A Permit Application include managing new wastes not identified in the first submission of the form or changes to existing waste treatment processes. When submitting a Revised Part A Permit Application, please include the Amendment Number in the appropriate space. (Go to Table of Contents)
Site ID Form (continued) 15 AS A COMPONENT OF THE HAZARDOUS WASTE REPORT (IF MARKED, SEE SUB-BULLET BELOW) If you are required to submit a Hazardous Waste Report indicating the amount of hazardous waste you generate, treat, recycle, dispose, ship off-site, or receive from off-site, you must fill out this form.
A Site ID Form submitted with a Hazardous Waste Report is equivalent to a Subsequent Notification. SITE WAS A TSD FACILITY AND/OR GENERATOR OF ≥ 1,000 KG OF HAZARDOUS WASTE, > 1 KG OF ACUTE HAZARDOUS WASTE, OR > 100 KG OF ACUTE HAZARDOUS WASTE SPILL CLEANUP IN ONE OR MORE MONTHS OF THE REPORT YEAR (OR STATE EQUIVALENT LQG REGULATIONS) The purpose of this check box is to distinguish between sites that meet the criteria and are required to file a report versus those who file voluntarily or by State-only requirement but were not a treatment, storage, and disposal facility (TSDF) or a Large Quantity Generator (LQG) during the report year.
Sites required to file the report should place an “X” in this box, while non- LQG/TSD sites should not. For more information about who must file a report, refer to “WHO MUST FILE THE 2015 HAZARDOUS WASTE REPORT” section of the 2015 Hazardous Waste Report Instructions and Form booklet.
ITEM 2 – SITE EPA ID NUMBER Provide your EPA Identification Number in Item 2 for this site. The first two characters of the EPA Identification Number must be a valid State postal code. Be sure to include your EPA Identification number at the top of all pages of the form (as well as on any attachments to the Site ID Form). NOTE If this is your Initial Notification for this site, leave the EPA Identification Number blank and proceed to Item 3. ITEM 3 AND 4 – SITE NAME AND LOCATION Provide the legal name of your site and a complete location address. Please note that the address you give for Item 4, Site Location, must be a physical address, not a post office box or route number.
Only foreign hazardous waste transporters, with their headquarters located outside the U.S., may provide a Site Location Country outside of the U.S.
NOTE A new EPA Identification Number is required if you change the location of your site. (Go to Table of Contents)
Site ID Form (continued) 16 ITEM 5 – SITE LAND TYPE Place an “X’ in the box that best describes the land type of your site. Select only one type: Private, County, District, Federal, Tribal (see below), Municipal, State, or Other. If your site’s Land Type could be described as Municipal and another Land Type, such as County, District, or Tribal, do not place an “X” in Municipal. Instead, choose the other appropriate Land Type. (For example, if your site’s Land Type is both Municipal and County, you would place an “X” in the box for County.) You may explain this in Item 13 – Comments.
Tribal - A member of one of the tribes/entities on the list of Federally recognized American Indian tribes and Alaskan Native entities located at: http://www.epa.gov/tribal/whereyoulive/tribes-a-z.htm. ITEM 6 – NORTH AMERICAN INDUSTRY CLASSIFICATION SYSTEM (NAICS) CODE(S) Box A must be completed. Completing Boxes B-D is recommended, if applicable. BOX A Provide the North American Industry Classification System (NAICS) code that best describes your site’s primary business production process for your products or services. Referencing the latest NAICS codes, use the 6-digit code (most specific description) if available for your business; if not, use the 5-digit code; do not enter any four (4) or less digit codes.
BOXES B – D List other NAICS codes that describe the other business production processes for your site. Referencing the latest NAICS codes, use the 6-digit code (most specific description) if available for your business; if not, use the 5-digit code; do not enter any four (4) or less digit codes. Check with your accounting or business staff to determine your NAICS code(s); the NAICS code is used in tax reporting and other business reports. You can obtain additional information about NAICS codes at http://www.census.gov/eos/www/naics.
NOTE Significant changes were made to the NAICS codes in 2012.
All sites should confirm their NAICS codes in the new 2012 NAICS code table prior to completing Item 6 – NAICS Codes. You can obtain additional information about the 2012 NAICS codes at http://www.census.gov/eos/www/naics. (Go to Table of Contents)
Site ID Form (continued) 17 ITEM 7 – SITE MAILING ADDRESS Please enter the Site Mailing Address. If the Mailing Address and the Location of Site (Item 4) are the same, you can enter “Same as Item 4” in the box for Item 7. ITEM 8 – SITE CONTACT PERSON Enter the name, title, business address, telephone number, extension, fax number, and e-mail address of the individual who should be contacted regarding the information submitted in the Site ID Form. A Subsequent Notification is recommended when the Site Contact Person changes. Do not enter other contact persons here; if there are other persons, who may be contacted about this submission, list them and their other contact information in Item 13 – Comments.
If the person completing the Hazardous Waste Report is not the primary site RCRA hazardous waste contact, enter the primary site RCRA hazardous waste contact here and add the contact information for the person completing the Hazardous Waste Report in Item 13 – Comments.
NOTE This is NOT the Facility Permit Contact information. The Facility Permit Contact information should be entered on the RCRA Hazardous Waste Part A Permit Application. ITEM 9 – LEGAL OWNER AND OPERATOR OF THE SITE This section should be used to indicate all owners and operators of this site. A. NAME OF SITE’S LEGAL OWNER Provide the name of your site’s legal owner(s). This includes owner(s) of the building(s) and land. Please review these definitions: Owner – The person who owns a RCRA site or part of a RCRA site. Note: This includes the owner(s) of the building(s) and/or land. This may be an individual, company, or business name.
See Person. Person – An individual, trust, firm, joint stock company, Federal Agency, corporation (including a government corporation), partnership, association, State, municipality, commission, political subdivision of a State, or any interstate body.
DATE BECAME AN OWNER Indicate the date on which the above entity became the owner of your site. Enter dates as in this example: For April 22, 2015, enter 04/22/2015. This is a required field and a date must be reported. (Go to Table of Contents)
Site ID Form (continued) 18 OWNER TYPE Place an “X’ in the box that best describes the owner type for your site. Select only one type: Private, County, District, Federal, Tribal (see below), Municipal, State, or Other. If your site’s Owner Type could be described as Municipal and another Owner Type, such as County, District, or Tribal, do not place an “X” in Municipal.
Instead, choose the other appropriate Owner Type. (For example, if your site’s Owner Type is both Municipal and County, you would place an “X” in the box for County.) You may explain this in Item 13 – Comments.
Tribal - A member of one of the tribes/entities on the list of Federally recognized American Indian tribes and Alaskan Native entities located at: http://www.epa.gov/tribal/whereyoulive/tribes-a-z.htm. LEGAL OWNER ADDRESS Enter the address of the legal owner. If the address and the Location of Site (Item 4) are the same, you can enter “Same as Item 4” in the box for Item 9. Use the Comments section in Item 13 to list any additional owners, their names, the dates they became owners, owner type, mailing address, and which owner(s), if any, are no longer owners since your last submission of this form.
If necessary, attach a separate sheet of paper. Remember to enter your site’s EPA Identification Number in the top left-hand corner of each sheet.
B. NAME OF SITE’S OPERATOR Provide the name of your site’s operator. Please review these definitions: Operator – The person responsible for the overall operation of a RCRA site. Note: This is the legal entity which controls the RCRA site operation rather than the plant or site manager. This is usually a company or business name, but may be an individual. See Person. Person – An individual, trust, firm, joint stock company, Federal Agency, corporation (including a government corporation), partnership, association, State, municipality, commission, political subdivision of a State, or any interstate body.
DATE BECAME AN OPERATOR Indicate the date on which the above entity became the operator of your site. Enter dates as in this example: For April 22, 2015, enter 04/22/2015. This is a required field and a date must be reported. OPERATOR TYPE Place an “X’ in the box that best describes the operator type for your site. Select only one type: Private, County, District, Federal, Tribal (see below), Municipal, State, or Other. If your site’s Operator Type could be described as Municipal and another Operator Type, such as County, District, or Tribal, do not place an “X” in Municipal. Instead, choose the other appropriate Operator Type.
(For example, if your site’s Operator Type is both Municipal and County, you would place an “X” in the box for County.) You may explain this in Item 13 – Comments.