Source: https://code.dccouncil.us/dc/council/code/sections/4-209.04.html
Timestamp: 2018-11-20 08:33:19
Document Index: 382215102

Matched Legal Cases: ['§ 4', '§ 4', '§ 4', '§ 4', 'arts 160', '§\u2002301', '§\u2002164', '§\u2002164', '§\u2002164', '§ 7', '§ 7', '§ 904', '§ 2', '§ 2', '§ 201', '§\u20023', '§ 4', '§\u2002301', '§\u20022', '§\u20022', '§\u20022', '§\u20022', '§\u20022', '§\u20022', '§\u20022', '§\u20022', '§\u20022', '§\u20022', '§\u2002201', '§\u2002201', '§\u20022', '§\u20022', '§\u20022', '§\u20022', '§\u20022']

D.C. Law Library - § 4–209.04. Confidentiality of information.
↪ Subchapter IX. Investigation of Applicants; Issuance of Identification Card; Check Distribution.
↪ § 4–209.04. Confidentiality of information.
§ 4–209.03. Notification of adverse action not permitted. [Repealed]
§ 4–209.04. Confidentiality of information.
(1) “Administering” means running public benefits programs in a manner that complies with District of Columbia or federal laws, rules, or regulations.
(2) “Applicant” means an individual who has submitted an application for services under one or more IMA programs.
(3) “Disclosure” means the release, transfer, provision of, provision of access to, or distribution of information in any manner by an entity holding the information to a person outside of the entity.
(4) “Health Insurance Portability and Accountability Act” means the Health Insurance Portability and Accountability Act of 1996, approved August 21, 1996 (Pub. L. 104-191; 110 Stat. 1936), and the regulations issued thereunder, 45 C.F.R. Parts 160 and 164, enacted for the primary purpose of safeguarding the privacy of an individual’s protected health information by restricting the use or disclosure of the information to certain limited circumstances, such as treatment by medical providers, payment of medical bills, or health care operations.
(5) “IMA” means the Income Maintenance Administration within the Department of Human Services.
(6) “IMA programs” means public benefit programs, including TANF, POWER, Medical Assistance (including Medicaid), Food Stamps, Interim Disability Assistance, Burial Assistance, Refugee Resettlement Assistance, General Assistance for Children, Child Care Subsidy, Emergency Rental Assistance, and programs under titles I, V-A, IV-D, XVI, or XIX of Title 21 of the Social Security Act, approved August 14, 1935 (49 Stat. 757; 42 U.S.C. § 301 et seq.), and such other public benefits programs as may be designated as IMA programs by the Mayor.
(7) “Individual’s representative” means a person authorized in writing to review or copy an applicant’s or recipient’s record, or submit or receive information on behalf of the applicant or recipient by:
(C) A person otherwise authorized by law to make decisions on behalf of the applicant or recipient, including decisions related to health care, such as the custodial parent, legal guardian, or personal representative, as set forth at 45 C.F.R. § 164.502(g).
(8) “Personal notes” means:
(B) A mental health professional’s speculations about the applicant or recipient.
(9) “Personal representative” means a person who:
(B) Is an executor, administrator, or other person who, under applicable law, has authority to act on behalf of a deceased individual or the individual’s estate; or
(C) Is a parent, guardian, or other person acting in loco parentis who may have the authority to act on behalf of an unemancipated minor, as more fully set forth at 45 C.F.R. § 164.502(g).
(10) “Protected health information” means any individually identifiable information, whether oral or recorded, in any form or medium, that is created or received and relates to the past, present, or future physical or mental health condition of an applicant or recipient, or to the payment for health care for an applicant or recipient.
(11) “Recipient” means an applicant who meets the eligibility requirements and has been determined eligible to receive services through an IMA program.
(12) “Record” or “applicant’s or recipient’s record” means any hard copy or electronic item, collection, or grouping of information, which includes protected health information, relating to an applicant or recipient that is maintained, collected, used, or disseminated for the purpose of administering an IMA program. The term “record” or “applicant’s or recipient’s record” includes information that the government of the District of Columbia collects and stores by the operation or administration of computerized public benefits eligibility screening tools.
(1) The applicant or recipient has a right to privacy and shall be provided with a written notice about IMA’s privacy practices and the conditions governing inspection of records. A copy of the notice shall be maintained in the applicant’s or recipient’s record.
(2) IMA shall secure the written authorization of the applicant, recipient, or individual’s representative pursuant to the requirements of 45 C.F.R. § 164.508 before requesting or disclosing information about the applicant or recipient to or from other agencies or individuals. A copy of the authorization shall be maintained in the applicant’s or recipient’s record.
(3) An applicant or recipient shall submit a verbal or written request and an individual’s representative shall submit a written request to access information in an applicant’s or recipient’s record, including protected health information. Except for pyschotherapy and personal notes, and information compiled in reasonable anticipation of, or for use in, a civil, criminal, or administrative action or proceeding, the IMA shall make all information in the applicant’s or recipient’s record available to the applicant, recipient, or the individual’s representative.
(B) If IMA authorizes disclosure to a third party, other than the applicant or recipient’s individual representative, pursuant to a valid authorization, the disclosure shall be limited to the information specifically identified in a written authorization from the applicant, recipient, or the individual’s representative.
(4) An applicant, recipient, or individual’s representative who believes that information in an applicant’s or recipient’s record is inaccurate or misleading may request that IMA amend the information by submitting a written request for amendment setting forth the reason for the change, including documentation, where appropriate. Within 60 days after it receives the request, the IMA shall make a determination on the request and either make amendments to the record or deny the request.
(B) If the request for amendment is denied, the IMA shall provide the applicant, recipient, or the individual’s representative with a written response setting forth the reason for denying the request for amendment and the procedures on how to request reconsideration of the decision, including a statement that the applicant, recipient, or individual’s representative has a right to submit a written statement disagreeing with the denial of all or part of a requested amendment and the basis of such disagreement.
(C) If the request for amendment is granted, the IMA shall notify the applicant, recipient, or individual’s representative of the decision and how to obtain authorization concerning persons to be notified of the amendment.
(1) To the applicant, recipient, or individual’s representative, in accordance with subsection (b) of this section;
(2) To a third party, with a written authorization signed by the applicant, the recipient, or the individual’s representative authorizing disclosure of the specific record, or specific parts of the record; or
(D) To verify a state employment services agency for the purposes of providing information about a public assistance recipient’s eligibility for employer tax credits, except that protected health information shall not be disclosed to such agency;
(G) To report to the Metropolitan Police Department information on known or suspected instances of physical or mental injury, sexual abuse, or exploitation, or to report to the appropriate authority charged with investigating such allegations information on known or suspected instances of negligent treatment or maltreatment of a child or vulnerable adult receiving aid under circumstances which indicate that the child’s or vulnerable adult’s health or welfare is threatened;
(H) To comply with a court order (a subpoena being insufficient) issued by a court of competent jurisdiction to compel disclosure of an applicant’s or recipient’s record or testimony of any Mayor’s representative concerning an applicant or recipient for purposes directly related to the purposes listed in subparagraphs (A) through (G) of this paragraph; or
(I) For the purposes of and in accordance with Chapter 2B of Title 7 [§ 7-241 et seq.].
(A) Record the disclosure in the applicant’s or recipient’s record;
(B) To persons involved in the applicant’s or recipient’s care;
(F) For the purposes of and in accordance with Chapter 2B of Title 7 [§ 7-241 et seq.].
(e) The IMA shall review a requestor’s credentials to verify the requestor’s identity and authority before disclosing records to an applicant, recipient, or individual’s representative, or to a person requesting disclosure of records pursuant to subsection (c)(3) of this section.
(g) The IMA shall retain all information in an applicant’s and recipient’s record for at least 3 years after the case is closed. A request for a disclosure of information under subsection (c)(3) of this section, along with the supporting documentation for each such request that the IMA is required to maintain under subsection (d) of this section, shall be retained by the IMA for at least 6 years, and shall be disclosed to an applicant, recipient, or individual representative upon written request.
(Apr. 6, 1982, D.C. Law 4-101, § 904; as added Apr. 20, 1999, D.C. Law 12-241, § 2(ggg), 46 DCR 905; Nov. 16, 2006, D.C. Law 16-178, § 2, 53 DCR 6691; Dec. 4, 2010, D.C. Law 18-273, § 201, 57 DCR 7171; Oct. 30, 2018, D.C. Law 22-164, 65 DCR 9324.)
1981 Ed., § 3-209.4.
This section is referenced in § 4-216.01.
D.C. Law 16-178 rewrote the section.
D.C. Law 18-273 rewrote subsec. (a)(6): in subsec. (c)(3), deleted “; or” from the end of subpar. (G); substituted “; or” for a period at the end of subpar. (H), and added subpar. (I); and, in subsec. (d)(3), deleted “; or” from the end of subpar. (D); substituted “; or” for a period at the end of subpar. (E), and added subpar. (F). Prior to amendment, subsec. (a)(6) read as follows: “(6) ‘IMA programs’ means public benefit programs, including TANF, POWER, Medical Assistance (including Medicaid), Food Stamps, Interim Disability Assistance, Burial Assistance, Refugee Resettlement Assistance, General Assistance for Children, and programs under titles I, V-A, IV-D, XVI, or XIX of Title 21 of the Social Security Act, approved August 14, 1935 (49 Stat. 757; 42 U.S.C. § 301 et seq.).”
For temporary addition of section, see § 2(ggg) of the Self-Sufficiency Promotion Emergency Amendment Act of 1998 (D.C. Act 12-372, June 9, 1998, 45 DCR 4270), § 2(ggg) of the Self-Sufficiency Promotion Legislative Review Emergency Amendment Act of 1998 (D.C. Act 12-425, July 31, 1998, 45 DCR 5682),§ 2(ggg) of the Self-Sufficiency Promotion Congressional Review Emergency Amendment Act of 1998 (D.C. Act 12-552, December 24, 1998, 46 DCR 521), and § 2(ggg) of the Self-Sufficiency Promotion Congressional Review Emergency Amendment Act of 1999 (D.C. Act 13-19, February 17, 1999, 46 DCR 2492).
For temporary (90 day) amendment of section, see § 2 of Public Assistance Confidentiality of Information Emergency Amendment Act of 2004 (D.C. Act 15-507, August 2, 2004, 51 DCR 8938).
For temporary (90 day) amendment of section, see § 2 of Public Assistance Confidentiality of Information Congressional Review Emergency Amendment Act of 2004 (D.C. Act 15-622, November 30, 2004, 51 DCR 11462).
For temporary (90 day) amendment of section, see § 2 of Public Assistance Confidentiality of Information Congressional Review Emergency Amendment Act of 2005 (D.C. Act 16-8, January 19, 2005, 52 DCR 2688).
For temporary (90 day) amendment of section, see § 2 of Public Assistance Confidentiality Of Information Emergency Amendment Act of 2005 (D.C. Act 16-204, November 17, 2005, 52 DCR 10515).
For temporary (90 day) amendment of section, see § 2 of Public Assistance Confidentiality of Information Congressional Review Emergency Amendment Act of 2006 (D.C. Act 16-261, January 26, 2006, 53 DCR 788).
For temporary (90 day) amendment of section, see § 2 of Public Assistance Confidentiality of Information Second Congressional Review Emergency Amendment Act of 2006 (D.C. Act 16-484, October 18, 2006, 53 DCR 8647).
For temporary (90 day) amendment of section, see § 201 of Data-Sharing and Information Coordination Emergency Amendment Act of 2010 (D.C. Act 18-530, August 6, 2010, 57 DCR 8099).
For temporary (90 day) amendment of section, see § 201 of Data-Sharing and Information Coordination Congressional Review Emergency Amendment Act of 2010 (D.C. Act 18-582, October 20, 2010, 57 DCR 10118).
For temporary (225 day) amendment of section, see § 2 of Public Assistance Confidentiality of Information Temporary Amendment Act of 2004 (D.C. Law 15-229, March 16, 2005, law notification 52 DCR 3555).
For temporary (225 day) amendment of section, see § 2 of Public Assistance Confidentiality of Information Temporary Amendment Act of 2005 (D.C. Law 16-63, March 8, 2006, law notification 53 DCR 2334).
For temporary (225 day) addition of section, see § 2(q) of Public Assistance Temporary Amendment Act of 1997 (D.C. Law 12-7, August 1, 1997, law notification 44 DCR 4639).
For temporary (225 day) addition of section, see § 2(q) of Public Assistance Temporary Amendment Act of 1998 (D.C. Law 12-130, July 24, 1998, law notification 45 DCR 6501).
For temporary (225 day) addition of section, see § 2(gg) of Self-Sufficiency Promotion Temporary Amendment Act of 1998 (D.C. Law 12-230, April 20, 1999, law notification 46 DCR 4143).