Source: https://www.eisf.eu/library/office-closure-eisf-guide/
Timestamp: 2019-12-12 23:58:52
Document Index: 679982271

Matched Legal Cases: ['art 2', 'art 4', 'art 5', 'art 7', 'art 8', 'art 9']

Published: April 24, 2013 | By Safer Edge, EISF Secretariat | EISF publication
Failing to manage the closure process appropriately can leave the organisation vulnerable to abuse of or violence against staff, theft of resources, reputational damage, and ill-feeling, which may extend to the humanitarian community in general, putting other organisations’ programmes and staff at risk.
A well-planned and transparent approach to office closure can avoid many of these hazards, and this guide, though not an alternative to adequate planning, aims to help organisations to plan, coordinate and implement a successful, safe closure.
The guide is structured around work sectors relevant to a closure, so that staff can easily consult a specific section appropriate to their duties and responsibilities. Consideration is given to:
Part 2 Coordination of Office Closure
Part 4 Communications Strategy
Part 5 Information Management
Part 7 Human Resources
Part 8 Logistics
Part 9 Programmes
Tool 1 Planning checklist template
Tool 2 TOR for Exit Programme Manager
Tool 3 Closure risk analysis
Tool 4 Example communications plan
Tool 5 Document transfer checklist
Tool 6 Template notification letter of termination to staff on fixed term contract
Tool 7 Template notification letter to staff of reduction in number of posts
Tool 8 Template for work certificate
Tool 9 Template for letter of recommendation
Tool 10 Donation agreement
Tool 11 Vehicle donation agreement & certificate of indemnity
Tool 12 Disposal form
Tool 13 Disposal plan
Tool 14 Example asset transfer memorandum of understanding
Office Closure is followed by Office Opening, which provides an easy-to-follow process detailing the recommended steps when opening an office where the property market may be complex and/or ambiguous.
 2004-SaferEdgeEISF-2014-EISF_OfficeClosure_web.pdf