Source: https://www.bts.dot.gov/topics/airlines-and-airports/title-14-code-federal-regulations-part-250-technical-reporting
Timestamp: 2020-06-02 20:59:27
Document Index: 254881451

Matched Legal Cases: ['ART 250', 'art 250', '§ 250', '§250', '§250', 'art 249', '§ 249']

Number 28 – Technical Directive: Oversales | Bureau of Transportation Statistics
Number 28 – Technical Directive: Oversales
technical-directive-no-28-oversales-2018.pdf
TITLE 14 CODE OF FEDERAL REGULATIONS PART 250
TECHNICAL REPORTING DIRECTIVE #28 - OVERSALES
The Bureau of Transportation Statistics is issuing this Technical Reporting Directive to update the lists of reporting air carriers and reportable airports, and to provide instructions for carriers to report Oversales data for codeshare flights that they market.
On November 3, 2016, the Department of Transportation (DOT or Department) published a Final Rule “Enhancing Airline Passenger Protections III”, Docket No. DOT-OST-2014-0056, 81 FR 76826. With respect to reporting Passenger Denied Confirmed Space data as required by 14 CFR 250.10, for air transportation carried out on or after January 1, 2018, the Final Rule lowered the reporting carrier threshold from at least 1 percent of Industry Scheduled-Service Domestic Passenger Revenues to at least (0.5) percent. The Final Rule further requires reporting carriers that market domestic scheduled codeshare flights to file separate Passengers Denied Confirmed Space reports for codeshare flights originating in the United States marketed only under one U.S. carrier’s code.
III. Reporting of Passengers Denied Confirmed Space
Part 250 of the Department’s Regulations, Oversales requires certain U.S. air carriers to submit passengers denied confirmed space data to the Department. This data is provided to consumers and is filed electronically in accordance with the procedures set forth in §§ 250.10 and in this Technical Directive.
1. Each reporting air carrier providing scheduled domestic passenger operations at a reportable airport will file “Passengers Denied Confirmed Space” data if its share of the industry's total domestic scheduled-service passenger revenues exceed half of one percent (0.5), based on Form 41 data for the 12 months ended December 31. Each year the Office of Airline Information updates the list of reporting air carriers.
2. For calendar year 2018, there are 18 air carriers that reached the reporting threshold of $453,130,000 in domestic scheduled passenger revenues (0.5 percent of total domestic scheduled-service passenger revenues). The revenues were measured for the 12-month period ending December 31, 2016.
3. The reportable flight operations for which “Passengers Denied Confirmed Space” data must be submitted to the Department are (1) all scheduled flight segments originating in the United States operated by the reporting carrier using aircraft that have a designed passenger capacity of 30 or more seats; and (2) all scheduled flight segments originating in the United States, operated by a codeshare partner of the reporting carrier that is a certificated air carrier or commuter air carrier using aircraft that have a designed passenger capacity of 30 or more seats, and marketed only under one U.S. carrier’s code.
4. A reporting carrier that markets reportable codeshare flights operated by another carrier must file two separate Form 251 for data required in paragraphs II.3.(1) and II.3.(2) of this Technical Reporting Directive.
5. In addition to the required data for each reportable flight, any carrier not included in paragraph II.2 of this Technical Directive that voluntarily submits Form 251 data pursuant to 14 CFR 234.7 may do so, provided that the Director, Office of Airline Information (OAI) is advised beforehand. Such voluntary data must be submitted for a minimum of 12 consecutive months. The voluntary submission must meet the exact reporting specifications set forth in this directive. Volunteering carriers that wish to discontinue reporting after one year must advise the Director, OAI, a minimum of 30 days before discontinuance, so that the necessary changes can be made to the Department's data programs.
A certification statement is required for each Passengers Denied Confirmed Space Report identifying an appropriate official of the reporting carrier. Reporting carriers that market domestic scheduled codeshare flights must file separate Passengers Denied confirmed Space reports for codeshare flights originating in the United States and marketed only under one U.S. carrier’s code. The certification statement will read:
I, (Name) and (Title), of the above named carrier, certify that the Passengers Denied Confirmed Space Report file is to the best of my knowledge and belief, true, correct and a complete report for the period stated.
Number of Passengers Denied Boarding Involuntary:
Once signed, the Passenger Denied Confirmed Space Report Certification must be published as an electronic “portable document format” file format, for uploading to the eSubmit application.
The portable document format file MUST BE indicated when naming the file, by using the letters [PDF] or [pdf] following the file name, as the file name extension. You must have Adobe Reader software downloaded on your computer in order to “save as/print” your document as a ‘pdf’ file.
While the file name is flexible and may be determined by the individual air carrier, the portable document format (pdf) file format is required, as outlined in Accounting and Reporting Directive No. 307 entitled, Submitting Airline Data via the Internet:
https://www.bts.gov/topics/airlines-and-airports/accounting-and-reporting-directives
Suggested file name: XX201003-Form251.csv
In addition, the file name for reports of codeshare flights filed by a marketing carrier must contain the word “codeshare” to indicate the nature of the file.
Suggested file name: XX201003-Form251-Codeshare.csv
EV,2010,03,1177,1358,0,0,746,3281,2535,28566,0,0,25450773,407092,480726,0
RECORD DESCRIPTION: 251 - Report of Passengers Denied Confirmed Space Report[1]
Two Letter (OAG) Carrier Code[2]
Quarter Ending Year
Quarter Ending Month
Month (mm = 03, 06, 09, 12)
Number of passengers who were given alternate transportation.
Number of passengers who were denied boarding involuntarily who qualified for denied boarding compensation and:
(a) were given alternate transportation within the meaning of §250.5.
Number of passengers who were not given alternate transportation.
(b) were not given such alternate transportation.
Number of passengers who did not qualify for denied boarding compensation due to accommodation on another flight that arrived within 1 hour after the scheduled arrival time of the original flight.
Number of passengers denied boarding involuntarily who did not qualify for denied boarding compensation due to:
(a) accommodation on another flight that arrived within 1 hour after the scheduled arrival time of the original flight.
Number of passengers who did not qualify for denied boarding compensation due to substitution of smaller capacity equipment.
(b) substitution of smaller capacity equipment.
Number of passengers who did not qualify for denied boarding compensation due to failure of passenger to comply with ticketing, check-in, or reconfirmation procedures, or to be acceptable for transportation under carrier’s tariff or contract of carriage.
(c) failure of passenger to comply with ticketing, check-in, or reconfirmation procedures, or to be acceptable for transportation under carrier’s tariff or contract of carriage.
TOTAL NUMBER DENIED BOARDING INVOLUNTARILY
Number of passengers denied boarding involuntarily who actually received compensation.*
*If any passengers qualified for denied boarding compensation but were not offered compensation, attach a pdf statement as to the number of such passengers and an explanation of why the offer was not made.
Number of passengers who volunteered to give up reserved space in exchange for a payment of the carrier’s choosing.
Number of passengers accommodated in another section of the aircraft: Upgraded.
Number of passengers accommodated in another section of the aircraft:
(a) Upgrades.
Number of passengers accommodated in another section of the aircraft: Downgraded.
(b) Downgrades
Total Boardings.
25450773
Amount of compensation paid to passengers who were denied boarding involuntarily and were given alternate transportation.
Amount of compensation paid to passengers who:
(a) were denied boarding involuntarily and were given alternate transportation within the meaning of §250.5.
Amount of compensation paid to passengers who were denied boarding involuntarily and were not given alternate transportation.
(b) were denied boarding involuntarily and were not given alternate transportation.
Amount of compensation paid to passengers who volunteered for denied boarding.
(c) volunteered for denied boarding.
The 251 - Passengers Denied Confirmed Space Report must be created as an electronic “comma separated values” file, using ASCII text character encoding, for uploading via the “eSubmit” application.
1. For more information regarding submission of reports refer to Accounting and Reporting Directive No. 307 entitled, Submitting Airline Data via the Internet:
For assistance, carriers should e-mail Form251.support@dot.gov
Mindaugas Lescinskas
Aviation Industry Analyst
202-366-9990
2. Due Dates. The due date for Form 251 Passengers Denied Confirmed Space Report is 30 days after the applicable quarter, i.e., data for the first quarter (January, February, March) is due by April 30. If the 30th day falls on a weekend or Federal holiday, the due date will be the next workday.
3. Enforcement. Penalties for late filing or noncompliance with these reporting requirements will be assessed in accordance with 49 U.S.C. 46310.
4. Missing or Incomplete Records. Any carrier subject to this directive, which does not file the required data for any period, or files incomplete data, must submit a sworn statement that the carrier was unable to provide the data because it did not have and could not obtain the necessary records. That statement, as well as the veracity of the information and the data submitted, will be subject to 18 U.S.C. 1001, regarding criminal penalties for false statements made to a government agency. The statement must be filed with the Director, Office of Airline Information, at the address below, three days prior to the due date.
Bureau of Transportation Statistics RTS-42
202 366-4405
Form251.support@dot.gov
5. Special Circumstances. Requests for waivers, exceptions, extensions, or other considerations must be submitted in writing to the Director, Office of Airline Information, at the address in paragraph 4 above.
Form 251 is a statistical report. The record retention requirements for statistical reports are governed by 14 CFR Part 249, "Preservation of Air Carrier Records" of the Department’s Regulations. Specifically, § 249.20-6 requires the information supporting a statistical report to be maintained by the carrier for three years.
Questions regarding this technical directive should be addressed to:
[1] The Department Plans to amend Form 251 in the near future, pursuant to the notice and comment procedural requirements of the Paperwork Reduction Act. Form 251 has not been updated in decades.
[2] When completing the Passengers Denied Confirmed Space Report for covered codeshare flights, use the reporting (marketing) carrier’s code.