Source: http://www.bclaws.ca/EPLibraries/bclaws_new/document/LOC/freeside/--%20C%20--/Cooperative%20Association%20Act%20SBC%201999%20c.%2028/05_Regulations/10_391_2000.xml
Timestamp: 2013-12-13 01:29:33
Document Index: 314700322

Matched Legal Cases: ['art 1', 'art 2', 'art 3', 'art 4', 'art 5', 'art 6', 'art 7', 'art 8', 'art 9', 'art 10', 'art 11', 'art 12', 'art 13', 'art 14', 'art 15', 'art 16', 'art 17', 'art 18', 'art 19', 'art 20', 'art 21', 'art 22', 'art 23', 'art 24', 'art 25', 'art 26', 'art 27', 'art 28', 'art 2', 'art.\n53', 'art 24', 'art 25']

IMPORTANT INFORMATION B.C. Reg. 391/2000O.C. 1676/2000
Deposited December 8, 2000effective January 31, 2001
Cooperative Association RegulationNote: Check the Cumulative Regulation Bulletin 2013for any non-consolidated amendments to this regulation that may be in effect.[includes amendments up to B.C. Reg. 142/2010, July 1, 2010]
1 Definitions 2 Persons exempt from definition of "director" 3 Criteria to be considered by registrar 4 Conditions for housing association if member appeals termination 5 Annual report 6 Fees association may charge for copies 7 Amount of unpaid liability requiring creditor's consent 8 Fine for continuing offence 9 Date of compliance for pre-existing associations 10 Matters that must be provided for in rules of association 11 Fees 12 Rules 13 Forms 14 Publication on website Schedule A Schedule B — Form of Rules Schedule C Definitions
"appellant" means a person who intends to appeal under section 37 (3) of the Act, or who has commenced
"filing fees" means the cost of filing the notice of appeal required by section 37 (4) of the Act
or an application for an order under section 172.1 of the Act;
"monthly housing charge" means the amount a member must pay to the housing cooperative each month for the use,
occupation or enjoyment of residential premises in the housing cooperative.
2 For the purpose of section 1 (1) of the Act, the following persons are exempt from
the definition of "director":
(a) a lawyer, accountant or other professional if his or her primary participation in
the management of the association is the provision of professional services to the
(b) a trustee in bankruptcy who participates in the management of the association or exercises
control over its property, rights and interests primarily for the purpose of administering
the estate of the association;
(c) a receiver, receiver manager or secured creditor of the association who participates
in the management of the association or exercises control over its property, rights
and interests primarily for the purpose of enforcing a debt obligation of the association.
3 For the purpose of section 2 (2) of the Act, the following are the prescribed criteria
the registrar must take into account:
(d) funding received by the association, directly or indirectly, from the government of
British Columbia or of Canada;
Conditions for housing association if member appeals termination
4 (1) If the members of a housing cooperative confirm the termination of a membership under
section 37 (2) (b) of the Act, the housing cooperative must comply with the following
(a) attach to the notice required by section 37 (2.1) (a) (ii) one copy each of Forms
73, 75 and 76 of Appendix A of the Supreme Court Civil Rules, B.C. Reg. 168/2009;
(b) at the written request of the appellant, if the appellant is not in arrears for any
monthly housing charge, issue to the appellant the amount of the filing fees made
payable to the court registry in which the notice of appeal is to be filed.
(2) If there is a dispute between the appellant and the housing cooperative respecting
the amount of the monthly housing charge, the amount of the monthly housing charge
referred to in subsection (1) (b) is the amount of that charge that is not in dispute.
(3) The request under subsection (1) (b) must be made within 10 days after the day the
appellant is served with the notice under section 37 (2.1) (a) (i) of the Act.
(4) If the appellant fails to make the request under subsection (1) (b) within the period
set out in subsection (3), the housing cooperative may, but need not, issue the amount
of the filing fees.
(5) If the housing cooperative has issued an amount under subsection (1) (b) and the court
upholds the decision of the members to terminate the appellant's membership, the amount
paid under subsection (1) (b) is a debt due to the housing cooperative from the appellant.
[am. B.C. Reg. 142/2010, s. (a).]
5 (1) For the purpose of section 126 (1) of the Act, the following information is prescribed
as the information that must be contained in the annual report:
(2) For the purpose of section 126 (2) of the Act, the following information is prescribed
6 (1) For the purpose of section 132 of the Act, the amount prescribed that an association
may charge for a copy of a record is 25 cents per page.
(2) For the purpose of section 142 (2) of the Act, the amount prescribed that an association
may charge for each additional copy of the association's memorandum and rules is 25
7 For the purpose of section 197 (1) (c) (ii) of the Act, the amount prescribed of an
unpaid claim for which written consent to a provision for payment is required is $200.
8 For the purpose of section 201 (3) of the Act, the amount prescribed for each day
that an offence under section 199 (d) of the Act continues is $50.
9 For the purpose of section 214 (2) of the Act, the date by which a pre-existing association
must change its memorandum and rules is January 31, 2003.
10 For the purpose of section 13 (2) of the Act, the following matters are prescribed
as those that must be provided for in the rules of an association, in addition to
the matters that, under the Act, must be provided for in those rules:
(ii) specifying the rights and, if any, the obligations and limitations of membership,
(iii) designating classes of membership, if more than one, and the rights and, if any, the
obligations and limitations attached to each class;
(i) specifying, if applicable, the maximum number of membership shares that a person or
eligible organization may hold,
(ii) specifying whether, and if so how, investment shares may be transferred and a form
(iii) providing for the transmission of shares on the death or bankruptcy of an individual
(iv) setting out the effect on the ownership of shares of the bankruptcy, liquidation or
dissolution of a shareholder that is not an individual;
(ii) setting out voting rights and procedures for persons attending in a representative
(f) with respect to meetings of investment shareholders or of investment shareholders
of a particular class of investment shares,
(i) convening and holding meetings of investment shareholders or of investment shareholders
of a particular class of investment shares, and
(i) the execution of documents and the use and custody of the seal of the association,
11 For the purpose of section 210 of the Act, a person must pay to the registrar the
amount set out in Column 2 of Schedule A for the service or matter set out opposite
in Column 1 of that Schedule.
12 For the purpose of section 13 (1) of the Act, Schedule B is prescribed as the form
of rules that an association may adopt.
14 For the purposes of the provisions of the Act that authorize the registrar to publish
a notice in a prescribed manner, the registrar may publish the notice by including
it on a website maintained by or on behalf of the government.
A further operator charge of $1.50 plus tax imposed under Part IX of the Excise Tax Act (Canada) is applicable to any BC Online search conducted by anyone other than government
For incorporation or amalgamation, including filing of memorandum and rules, or restoration of association
For a certified true copy or extract
For a search conducted using BC OnLine information service using a person's own computer terminal
*$7.00 4
For a search conducted using BC Online information service by a person using a computer terminal provided by the government
*$8.00 5
For a search conducted by government personnel except a search made as part of the registrar's review of an application to hold or reserve a name
For registration, amalgamation or restoration of an extraprovincial association
For filing or registering any notice, return or other document required by the Act
For a copy of, or extract from, a document for every page or part of a page
For filing and certification of resolutions as required by the Act
For changing the name of an association or extraprovincial association
For a continuation under section 183 or 187 of the Act
For the search of a maximum of 3 names, on application for approval or reservation
For a priority service, when offered
Schedule B — Form of Rules
The rules adopted by an association may be in this form, a modified form of these
Rules or in another form altogether. These Rules will accommodate an association that
is not a housing cooperative and that has share capital consisting of membership shares
with par value and investment shares that may be issued only to members. Please review
these Rules carefully to determine whether they will meet the needs and objectives
of your association. Whatever the form of rules adopted, they must address each matter
required by section 10 of the regulation and must be read in conjunction with and
subject to the Cooperative Association Act.
Part 1 — Interpretation 1 Definitions 2 Cooperative Association Act definitions apply 3 Interpretation 4 Cooperative Association Act governs Part 2 — Membership 5 Open membership 6 Application for membership 7 Age qualification 8 Minimum share requirement 9 Approval of application 10 Effective date of membership 11 Withdrawal from membership 12 Effective date of withdrawal 13 Notice of death or bankruptcy of individual member 14 Notice of bankruptcy, liquidation or dissolution of eligible organization member 15 Grounds for termination of membership 16 Appeal of termination of membership 17 Effect of termination, withdrawal or other cessation of membership Part 3 — Joint Membership 18 Joint membership 19 Voting rights of joint members 20 Business done by joint member 21 Joint members — liability and payments 22 Withdrawal of joint membership 23 Death of a joint member 24 Entitlement of joint members to act as directors Part 4 — Share Structure 25 Authorized share structure 26 Investment shares Part 5 — Payment for Shares 27 Payment for shares 28 Calls on unpaid amount of membership shares 29 Interest on unpaid call 30 Dividends or interest on membership shares 31 Notice requiring payment of call 32 Failure to comply with notice 33 Effect of forfeiture Part 6 — Share Certificates 34 Entitlement to share certificate 35 Form of share certificate 36 Manual signing of share certificates 37 Lost or destroyed certificates Part 7 — Transfer of Shares 38 Requirements of instrument of transfer 39 Form of transfer 40 Effective date of transfer of shares 41 Registering a transfer 42 Effect of lien on transfer or assignment of shares Part 8 — Transmission of Shares 43 Procedure on death of a member 44 Registration of share prohibited if person entitled is not a member 45 Redemption of shares Part 9 — Redemption of Shares 46 Association authorized to purchase and redeem its shares 47 Purchase of shares to be made ratably 48 Sale and voting of redeemed shares 49 Redemption of shares on withdrawal of membership 50 Redemption of shares on termination of membership 51 Entitlement to redemption 52 Amount paid on redemption Part 10 — Register of Members and Register of Investment Shareholders 53 Register of Members and Register of Investment Shareholders Part 11 — General Meetings of the Association 54 Annual general meetings 55 Business at annual general meeting 56 Order of business at annual general meeting 57 Special business 58 Special general meetings 59 Time and place of general meetings 60 Provision for 2 or more general meetings for the same matters 61 Record date 62 Notice of general meetings of the Association 63 Financial statement 64 Notice of special business 65 Notice of special resolution 66 Notice of adjourned meeting 67 Manner of giving notice 68 Meeting valid despite failure to give notice 69 Quorum 70 Requirement of quorum 71 Lack of quorum 72 Chair 73 Alternate chair 74 Adjournments by chair 75 Secretary 76 Minutes of meetings 77 Persons entitled to be present 78 Other persons may be admitted 79 Meetings by conference telephone Part 12 — Voting at General Meetings 80 Actions to be determined by ordinary resolution 81 Chair not entitled to casting vote 82 Decisions by show of hands or poll 83 Polls 84 Chair must resolve dispute on a poll 85 Demand for a poll on adjournment 86 Demand for a poll not to prevent continuance of meeting 87 Declaration of result 88 Declaration is proof 89 Retention of ballots and proxies Part 13 — Meetings of Investment Shareholders 90 Rules relating to general meetings apply 91 Notice of meeting of investment shareholders Part 14 — Voting Rights of Members and Investment Shareholders 92 Voting rights and restrictions 93 Votes of persons in representative capacity 94 Executors or administrators as joint shareholders 95 Representative of eligible organization 96 Proxy voting at a general meeting 97 Proxy voting by investment shareholders 98 Requirements of proxies and similar instruments 99 Form of proxy 100 Deposit of proxies 101 Validity of proxy votes 102 Revocation of proxies 103 Production of evidence of authority to vote Part 15 — Directors 104 Duties of directors 105 Number of directors 106 Qualifications for directors Part 16 — Election, Appointment and Removal of Directors 107 Election at annual general meeting 108 Nomination of candidates 109 Voting by secret ballot 110 Candidates declared elected 111 Directors elected according to number of votes 112 Where two or more candidates receive equal number of votes for last vacancy 113 Consent to act as director 114 Staggered terms of office of directors 115 Effect of vacancy on ability of directors to act 116 Directors eligible for election or appointment again 117 Director ceasing to hold office 118 Removal of director Part 17 — Meetings of Directors 119 Meetings of directors 120 Time and place of meetings 121 Who may call meetings 122 Notice of meeting 123 Meeting of new Board 124 Regular meetings 125 Notice of emergency meeting 126 Notice of adjourned meeting 127 Meeting valid despite failure to give notice 128 Quorum of the board 129 Chair 130 Voting at meetings 131 Minutes of directors' meetings 132 Transaction of business without a meeting 133 Effective date of written resolution 134 How written consent may be given 135 Meetings by conference telephone Part 18 — Committees of Directors 136 Appointment of committees 137 Variation of terms of reference 138 Time and place of committee meetings 139 Quorum 140 Vacancy 141 Chair 142 Voting at committee meetings 143 Minutes of committee proceedings Part 19 — Officers 144 Appointment of president and vice-president 145 Appointment of other officers 146 One person may hold more than one office 147 Powers and duties of officers 148 Term of office and remuneration Part 20 — Conflict of Interest Rules for Directors and Officers 149 Act applies Part 21 — Indemnification of Directors and Officers 150 Act applies Part 22 — Finances 151 Borrowing powers 152 Investment powers 153 Limitations on investing 154 Auditor 155 Accounting records 156 Financial year 157 Use of surplus funds 158 Reserves 159 Application of reserves 160 Patronage returns 161 Payment of patronage returns prohibited 162 Directors must recommend dividend or patronage return 163 Association to declare dividend or patronage return 164 Payment of dividends on membership shares 165 Association may apply dividends or patronage returns Part 23 — Dispute Resolution 166 Disputes to be referred to arbitration committee of members 167 Commencement of arbitration proceedings 168 Nomination of committee members 169 Failure to nominate committee 170 Consolidation of disputes 171 Procedure 172 Examination and evidence 173 Decision must be in writing and signed by committee members 174 Costs of arbitration Part 24 — Notices 175 Notice to directors, members, investment shareholders and other persons 176 Notice to Association 177 Deemed receipt 178 Computation of time 179 Undelivered notices 180 Omissions, non-receipt and errors 181 Persons entitled by death or operation of law bound by notice in certain circumstances Part 25 — Service of Documents 182 Service by the Association 183 Service on the Association Part 26 — Corporate Seal and Execution of Instruments 184 Use of corporate seal 185 Custody of seal 186 Who may attest seal 187 Execution of documents where no seal Part 27 — Records 188 Records of the Association Part 28 — Alteration of Memorandum or Rules 189 Alteration of Memorandum or Rules Rules of the ...................................................[Name of Association]
"Rules" means these Rules and all amendments, additions, deletions or replacements from time
to time in force and effect.
2 Subject to Rule 1, words and expressions defined in the Act as they read on the date
these Rules become applicable to the Association apply to these Rules, with the necessary
changes, so far as applicable.
3 Words in the singular form include the plural and vice versa and words importing a
specific gender include the other gender and eligible organizations.
5 Membership in the Association is open in a non-discriminatory manner to individuals
and eligible organizations that can use the services of the Association and are willing
and able to accept the responsibilities of membership.
6 An individual or eligible organization that wishes to become a member must submit
to the Association a written application for membership in the form provided by the
Association for that purpose and payment for the minimum number of membership shares
required under Rule 8 for membership in the Association.
7 To be eligible for membership in the Association, an individual must be at least 16 years
8 Class ....... shares [specify class] are designated as membership shares and each member must, as a condition of membership,
subscribe to at least ....... [indicate number] of those shares.
9 The directors, or a person authorized by the directors to approve applications for
membership, may approve or refuse an application for membership and may postpone consideration
of an application for membership.
10 Membership is effective on the day that the application for membership is approved
(b) surrendering any share certificates in respect of membership shares and, if applicable,
12 The membership of a member ceases on the date the member has complied with the requirements
13 Subject to Rule 23 (2), notice to the Association of the death or bankruptcy of an
individual member has the same effect as a notice of intention to withdraw, and Rules 11,
12, 17 and 49 apply with the necessary changes, so far as applicable.
14 Notice to the Association of the bankruptcy, liquidation or dissolution of a member
that is an eligible organization has the same effect as a notice of intention to withdraw,
and Rules 11, 12, 17 and 49 apply with the necessary changes, so far as applicable.
15 The Association may terminate the membership of a member in accordance with the Act
(b) the member has not paid money due by the member to the Association within a reasonable
time after receiving written notice to do so from the Association,
(ii) has not rectified the breach within a reasonable time after receiving written notice
to do so from the Association, or
(d) the member has not transacted any business with the Association for a period of 2
[CAA, 1999, section 34]1 Appeal of termination of membership
(b) if he or she does so, the member continues to be a member of the Association, despite
the resolution of the directors terminating the membership, unless the members at
the general meeting to which the appeal is brought confirm the termination of membership
(2) The right of appeal of a person whose membership in the Association is terminated
for a reason set out in Rule 15 (a) to (c) is governed by the Act.
17 (1) When a member withdraws from membership or a membership is terminated or ceases for
any reason, all rights and privileges attached to membership cease except the right
to require the Association to redeem, in accordance with Rule 49 or 50, whichever
is applicable, the member's membership shares and, if applicable, investment shares.
(2) The cessation of membership does not release the former member from any debt or obligation
owed to the Association unless the instrument of debt or obligation states otherwise.
18 Two or more individuals or eligible organizations may apply in accordance with Rule 6
to be joint members and, if the application is approved under Rule 9, the joint members
hold the membership shares and any investment shares purchased in respect of the joint
membership in joint tenancy.
(2) The signature on a written resolution of any one of the joint members of a membership
is sufficient signature for all of the joint members of that membership.
20 Business done by one joint member is deemed to be business transacted by the joint
members of the membership.
21 The liability of joint members for amounts due to the Association in respect of the
joint membership and the payment of amounts due to joint members from the Association
in respect of the joint membership are governed by the Act.
23 (1) On receipt of proof satisfactory to it of the death of one joint member, the Association
may treat the surviving joint members as the owners of the membership and investment
shares, if any, held by the joint members.
(2) The death of one joint member does not have the same effect as a notice of withdrawal
24 Only one joint member of a membership is entitled to be a director of the Association
at any one time unless that joint member or another of the joint members
26 The Association may issue to members only the classes of investment shares set out
in Column 1, below, with the special rights and restrictions set out opposite in Column 2,
Column 1 Class of Investment Shares
Column 2 Special rights and restrictions
27 (1) Except as provided in this Rule, the Association must not issue or allot membership
or investment shares unless the shares are paid for in accordance with the Act.
28 The directors may make calls on the members for any of the money unpaid on membership
shares and a call is deemed to have been made at the time when the resolution of the
directors authorizing the call was passed.
29 (1) If a call is not paid on or before the date set for payment by the resolution referred
to in Rule 28, the member from whom the money is due on call must pay interest on
the unpaid amount of the call at the rate of 8% per year from the date set for payment
until the date of payment.
30 Payment of dividends or interest on membership shares that are not fully paid is governed
31 If a member fails to pay a call on or before the date set for payment by the resolution
referred to in Rule 28, the directors may, at any time after that date, serve a notice
on the member requiring payment within 14 days from the date of service of the unpaid
amount of the call together with any interest that accrues under Rule 29.
32 If a member on whom or on which a notice has been served under Rule 31 does not make
the payment required by that notice in the time specified, the share in respect of
which the notice is given may be forfeited to the Association by a resolution of the
33 (1) A forfeiture under Rule 32 is effective on the date that the directors make the resolution
referred to in that Rule.
(2) A member whose share has been forfeited in accordance with a resolution under Rule 32
ceases to be a member in respect of the forfeited share and the directors may strike
the member's name from the register of members and cancel the share certificate in
respect of the forfeited share.
(3) A forfeited share may be sold or otherwise disposed of on terms and in a manner the
directors think fit and, at any time before a sale or disposition, the forfeiture
may be cancelled on terms the directors think fit.
(4) A member whose share has been forfeited remains liable to the Association for interest
that accrued under Rule 29 to the date of the resolution under Rule 32 and that interest
is a debt due to the Association.
34 (1) The Association must issue certificates in respect of membership shares and investment
shares in accordance with the Act.
(2) The Association is not required to issue more than one certificate in respect of a
membership share or investment share held by joint members, and delivery of a share
certificate to one joint member is sufficient delivery to all.
35 Every share certificate issued by the Association must comply with the Act and be
in a form approved by the directors.
36 Each share certificate issued by the Association must be signed manually by at least
one director or officer of the Association.
37 If a share certificate is lost, stolen or destroyed, the Association must issue to
the member entitled to the lost, stolen or destroyed certificate a new share certificate
as a replacement if
(a) the Association has no notice that the lost, stolen or destroyed certificate has been
acquired by a purchaser for value who entered into the transaction honestly and without
notice of any adverse claim, including a claim that a transfer was or would be wrongful,
(c) the Association receives payment of the reasonable fee, if any, required by the directors
for the issue of a replacement certificate, and
(c) be executed and dated both by the transferor and transferee, or an attorney authorized
in writing by the transferor or transferee, as applicable, or if the transferor or
transferee is an eligible organization, by a duly authorized director, officer or
attorney of the organization.
(2) The transferor remains the holder of the shares until the name of the transferee is
entered in the register of members or the register of investment shareholders.
39 Shares in the Association may be transferred in the following form, or in another
usual or common form approved by the directors:
I, ..........................[transferor], of .......................... [address of transferor] in consideration of the sum of $...... paid to me by .......................... [transferee], of .......................... [address of transferee], do transfer to the transferee .......... [number and class] shares in the .......................... [name of association], for which certificates are attached, to be held the transferee or his or her personal
representatives and assignees, subject to the conditions on which I held the same
at the time of the execution; and I, the transferee, agree to take the shares subject
Signed on ..........................................................................
(c) the name of the transferee is entered in the register of members or the register of
investment shareholders.
41 The directors must immediately enter the name of the transferee in the register of
members or the register of investment shareholders when, with respect to the transfer
of a share,
(b) a duly executed instrument of transfer with the certificate issued in respect of the
share attached has been delivered to the Association, and
42 The Association may refuse to register a transfer or acknowledge an assignment of
membership shares, investment shares, dividends or interest affected by a lien established
43 The person entitled to the membership or investment shares of a deceased member may,
on providing proof satisfactory to the directors of the death of the member and the
person's entitlement,
(b) if the person is a member, request that the directors register the membership and
investment shares in the member's name, or
44 The Association must not register a membership share or investment share in the name
of the person entitled to a deceased member's shares unless
45 If the person entitled to the membership share or investment share of a deceased member
does not qualify for membership under Part 2 or the directors do not authorize the
transfer of shares to that person, the Association must, subject to the Act, redeem
those shares by paying to that person, within 4 months of the date on which the person
provided the Association with proof of his or her entitlement, the amount paid up
on the shares.
46 Subject to the Act, these Rules and the special rights and restrictions attached to
any class of shares, the Association may, by a resolution of the directors, redeem
any of its shares at the price and on the terms specified by the resolution.
47 (1) If the Association proposes, at its option, to redeem some but not all of the shares
of any class of shares, it must make its offer ratably to every shareholder who holds
shares of that class of shares.
48 Subject to the Act, the Association may sell any share redeemed by it, but, while
the Association retains the share, the Association must not exercise any vote, or
pay or make any dividend or other distribution, in respect of that share.
49 Subject to the Act, if a member withdraws from membership, the period within which
the Association must redeem the shares of the former member is 4 months from the effective
date of the withdrawal.
50 If the Association terminates the membership of a member under Rule 15, the Association
must redeem the shares of the member in accordance with the Act.
51 (1) Subject to the Act, an individual member who has attained 60 years of age may require
the Association to redeem any of his or her shares except those shares required to
be held as a condition of membership.
(2) A member who wishes to have the Association redeem any of his or her shares under
subrule (1) must give written notice to the Association and the Association, on receipt
of the share certificates relating to the shares to be redeemed, and subject to the
Act, must pay the member the amount paid up on the shares within 4 months.
52 A member is entitled to the amount paid up on the par value of a membership share
on redemption by the Association under this Part.
53 The Association must keep and maintain a register of members and a register of investment
shareholders in accordance with the Act.
54 The Association must hold its first and subsequent general meetings within the time
55 At the first general meeting and at each annual general meeting the following business
56 The order of business at the first general meeting and at annual general meetings,
to the extent appropriate in the circumstances, must be as follows:
(c) minutes of preceding annual general meeting to be read and adopted or amended and
adopted as required;
(2) Special business must be approved by ordinary resolution of the members unless the
Act or these Rules require otherwise.
58 (1) The calling of a special general meeting by the directors, either on their own initiative
or in response to a requisition by the members, must be in accordance with the Act.
(2) The requisitioning of a special general meeting by the members must be in accordance
59 General meetings must be held at the time and place in British Columbia that the directors
specify or, in accordance with the Act, outside British Columbia.
60 (1) If it is not possible to hold one general meeting at a time when, or place where,
a large portion of the membership is able to attend, 2 or more general meetings may
be held at the times and the places in British Columbia that the directors specify
(3) The sum of the total votes taken at the meetings referred to in subrule (1) determine
whether a resolution considered at those meetings is adopted or rejected.
61 (1) The record date for any general meeting is the 30th day before the date of the meeting
(2) Only those members whose names are entered on the register of members on the record
date are entitled to vote at the general meeting.
62 Notice of general meetings must be given to members and to the auditor of the Association,
if any, in accordance with the Act.
63 A copy of the financial statement that is to be placed before a general meeting must
be provided to the members at least 10 days before the date set for the meeting.
64 If special business is to be considered at a general meeting, the notice of the meeting
under Rule 62 must state the nature of the special business in sufficient detail to
permit a member to form a reasoned judgment concerning the business.
65 (1) If a special resolution is to be proposed at a general meeting, the notice under Rule 62
of that meeting must include
(b) if the full text of the special resolution is too lengthy for convenient inclusion
in the notice, a summary of the text in sufficient detail to permit a member to form
a reasoned judgment concerning the special resolution.
(2) If a notice under Rule 62 contains a summary of the text of a special resolution as
provided in subrule (1) (b), the notice must also state the place where the full text
of that special resolution can be read or copied.
66 If a general meeting is adjourned for fewer than 30 days, it is not necessary to give
notice of the adjourned meeting other than by announcement at the first meeting that
is adjourned, but if a general meeting is adjourned by one or more adjournments for
an aggregate of 30 days or more, notice of the adjourned meeting must be given in
the same manner as for the original meeting.
67 The notice and financial statement required to be provided to members under this Part
must be given in a manner permitted in Part 24 of these Rules.
68 The accidental omission to give notice of any general meeting to, or the non-receipt
of any notice by, a member or person entitled to receive notice does not invalidate
any proceedings at that meeting.
69 The quorum for the transaction of business at a general meeting is 10% of the total
number of members entitled to vote at the meeting.
70 No business, other than the election of a chair and the adjournment of the meeting,
may be transacted at any general meeting unless a quorum is present at the commencement
of the meeting, and if at any time during the meeting there ceases to be a quorum
present any business then in progress is suspended until there is a quorum present
or until the meeting is adjourned or terminated as the case may be.
71 (1) If, within one hour from the time appointed for a general meeting, a quorum is not
present, the meeting,
(b) in any other case, stands adjourned to the same day in the next week at the same time
and place, unless the place of meeting is changed out of necessity.
(2) If at the adjourned meeting referred to in subrule (1) a quorum is not present within
1/2 hour from the time appointed, the members present in person or represented by
proxy are deemed to constitute a quorum.
72 Subject to Rule 73, the president or, in the absence of the president, the vice-president
of the Association, must preside as chair at every general meeting.
73 If there is no chair present within 30 minutes after the time appointed for holding
the meeting, the members present at a general meeting must elect a member to chair
74 The chair of a general meeting may, and if so directed by the members must, adjourn
the meeting from time to time and from place to place, but no business may be transacted
at any adjourned meeting other than the business left unfinished at the meeting from
75 The directors at a general meeting must appoint a member to act as secretary at the
76 The secretary must record the minutes of all resolutions and proceedings at a general
meeting in books provided by the directors for that purpose.
77 The only persons entitled to be present at a general meeting are those entitled to
vote at that meeting, the auditor of the Association, if any, and others who are entitled
or required under any provision of the Act or these Rules to be present.
78 A person who is not entitled to be present at a general meeting under Rule 77 may
be admitted to a meeting only on the invitation of the chair or with the consent of
the members at the meeting.
79 The Association may permit members to participate in general meetings and vote by
telephone or other communications medium in accordance with the Act.
80 At a general meeting, every motion must be determined by ordinary resolution unless
otherwise required by the Act or these Rules.
82 Unless otherwise provided in these Rules or the Act, every motion for a resolution
put to a vote at a general meeting is to be decided on a show of hands unless
(a) before or promptly on the declaration of the result of the vote by a show of hands,
a poll is directed by the chair or demanded by at least one individual who is present
and entitled to vote, or
(b) one or more members vote at the meeting by telephone or other communications medium,
in which event the voting must be by poll or conducted in any other manner that adequately
discloses the intentions of the members.
83 (1) An individual present and entitled to vote at a general meeting may demand that a
poll be taken on any matter under consideration at that meeting either before or promptly
after the vote by show of hands is taken.
(2) Subject to Rule 85, a poll must be taken in the manner and at the time, either at
the general meeting or within 7 days after the date of the meeting, and at the place
that the chair of the meeting directs.
(3) The result of the poll is deemed to be a resolution of the general meeting at which
the poll is demanded.
84 The chair must determine any dispute as to the admission or rejection of a vote given
on a poll, and the chair's determination, made in good faith, is final and conclusive.
86 A demand for a poll does not prevent the continuation of a general meeting for the
transaction of any business other than the motion on which the poll has been demanded
unless the chair orders otherwise.
87 The chair must declare to the general meeting the decision on every motion in accordance
with the result of the show of hands or the poll, and that decision must be entered
in the minutes of the meeting.
88 Unless a poll is required or demanded, a declaration by the chair that a motion has
been carried, or carried unanimously, or by a particular majority, or lost or not
carried by a particular majority, and an entry to that effect in the minutes of the
general meeting is proof, in the absence of evidence to the contrary, of the fact
without proof of the number or proportion of the votes recorded in favor of or against
89 Each ballot cast on a poll, and each proxy appointing a proxy holder who casts a ballot
on a poll,
(a) must be kept at the registered office of the Association for 3 months after the general
(b) during the period referred to in paragraph (a), must be open to inspection at the
registered office of the Association during the Association's normal business hours
by any member or proxy holder entitled to vote at the meeting from which the ballot
and the proxy came, and
90 Subject to the Act and these Rules, the Rules relating to general meetings apply,
with the necessary changes and so far as they are applicable, to a meeting of investment
shareholders and a meeting of investment shareholders holding shares of a particular
class of investment shares.
91 Notice of a meeting of investment shareholders, or of investment shareholders of a
particular class of investment shares, must be given in accordance with the Act or
in a manner permitted in Part 25 of these Rules.
92 The right of a member or joint member to vote at a general meeting and of an investment
shareholder or joint investment shareholder to vote at a meeting of investment shareholders
or of investment shareholders holding shares of a particular class of investment shares,
and the restrictions on those rights, are governed by the Act.
93 A person who is not registered as the holder of a membership share or investment share
but who is entitled to vote at a general meeting or a meeting of investment shareholders,
or of investment shareholders of a particular class of investment shares, as a representative
of a member or investment shareholder, may vote in the same manner as if he or she
were a member or investment shareholder if, before the meeting at which he or she
proposes to vote, he or she satisfies the directors of his or her right to vote at
94 If there are 2 or more executors or administrators of a deceased member in whose sole
name membership shares or investment shares stand, those executors or administrators
are, for the purposes of voting at general meetings or meetings of investment shareholders
or of investment shareholders of a particular class of investment shares, deemed to
be joint shareholders of the membership shares or investment shares, as the case may
95 (1) If an eligible organization provides evidence that complies with Rule 98 of the appointment
of an individual to represent it at a general meeting or a meeting of investment shareholders
or of investment shareholders of a particular class of shares,
(a) the representative is entitled to exercise in respect of and at that meeting the same
rights on behalf of the eligible organization as that eligible organization could
exercise if it were an individual member or investment shareholder of the Association
(b) the representative, if present at a meeting, is to be counted for the purpose of forming
(2) The evidence of appointment required by Rule 99 with respect to a representative of
an eligible organization may be provided by written instrument, facsimile transmission,
telegram, telex or any method of transmitting legibly recorded messages.
96 An individual member may vote by proxy at a general meeting in accordance with the
Act and these Rules if the member's residence, as determined from the register of
members of the Association, is more than 80 km from the place of the meeting, or if
there are 2 or more meeting places, from the place of the meeting closest to the member's
97 An investment shareholder may vote by proxy at a meeting of investment shareholders
or of investment shareholders of a particular class of investment shares and the proxy
may be any person appointed by the investment shareholder.
98 A proxy, or an instrument appointing a representative of a member who is an eligible
organization, must
(b) identify the appointing shareholder and the proxy holder, or the eligible organization
and individual appointed as the representative of the eligible organization,
(c) identify the meeting in respect of which the proxy is given or the meeting for which
the representative is appointed,
(d) be signed by the appointing member or investment shareholder or an attorney authorized
in writing by the appointing member or investment shareholder, or, if the appointing
member is an eligible organization, a duly authorized director, officer or attorney
of the eligible organization, and
99 An instrument appointing a proxy may be in the following form or in any other form
I, ...................................................., of ........................................................,
a member of .....................................................................[name of association] hereby appoint ............................................. as my proxy to vote
for me and on my behalf:
[ ] at the general meeting to be held on ..................[year, month, day], and any adjournment of that meeting, and the person I am appointing is a member
Signature ......................................	Date .................................[year, month, day]
100 A proxy, along with the original or a copy, certified by a notary public, of the power
of attorney or other authority, if any, under which the proxy is signed, must be deposited
(a) at the registered office of the Association or at any other place specified for the
purpose in the notice calling the meeting, at least 48 hours, excluding Saturdays
and holidays, before the time for holding the meeting in respect of which the person
named in the instrument is appointed, or
(b) at the place specified for the meeting, before its commencement, with a director or
officer or the solicitor of the Association.
101 A vote given in accordance with the terms of a proxy is valid despite the death or
incapacity of the member giving the proxy or despite the revocation of the proxy or
of the authority under which the proxy is given, unless notice in writing of that
death, incapacity or revocation is received at the registered office of the Association,
or by the chair of the meeting or adjourned meeting for which the proxy was given,
102 A proxy may be revoked in any manner provided by law including by an instrument in
(a) signed by the member giving the proxy or by his or her agent authorized in writing
or, if the member is an eligible organization, by a duly authorized director, officer
or attorney of the organization, and
(i) the registered office of the Association, at any time up to and including the last
business day preceding the day of the meeting, or any adjournment of that meeting,
at which the proxy is to be exercised, or
(ii) the chair of the meeting, on the day of the meeting or any adjournment of that meeting
before the taking of any vote in respect of which the proxy is to be exercised.
103 The chair of any meeting may, but need not, inquire into the authority of any person
to vote at the meeting and may, but need not, demand from that person evidence of
his or her authority to vote.
104 The directors must manage the Association in accordance with the responsibilities,
duties and powers set out in the Act, the regulation, the memorandum and these Rules.
(2) The number of directors may be changed within the limits set out in subrule (1) by
ordinary resolution of the members.
106 In addition to the qualifications required by the Act, the majority of directors must
be individuals who are not employees of the Association.
107 An election of directors must be held at each annual general meeting to replace those
directors whose terms of office have expired or will expire at the end of the meeting
in accordance with Rule 114.
108 A member may nominate a candidate for director either before or at an annual general
meeting at which a director is to be elected.
109 If the number of nominees in an election for directors exceeds the number of directors
to be elected at the election, the election of directors must be by secret ballot.
110 If the number of candidates nominated for director is equal to the number of directors
to be elected, those nominated candidates are declared elected and no election is
111 In an election of directors, the chair must declare elected the candidates who received
the highest number of valid votes up to the number of directors to be elected.
112 If 2 or more candidates receive an equal number of votes for the last vacancy on the
board and it is not practical to hold a run-off election at the meeting,
(b) the directors whose terms of office will not expire at the end of the meeting at which
the election is held
113 For the election or appointment of a director to be valid, consent of the candidate
must be provided in accordance with the Act.
(2) The term of office of a director ends at the end of the annual general meeting at
which a replacement is elected.
(3) A reduction in the number of directors under Rule 105 does not affect the unexpired
term of a director in office.
(4) In the election of directors held at the 1st annual general meeting, all directors
must be elected for a term ending at the 2nd annual general meeting.
(i) half of the directors must be elected for a term ending at the 2nd annual general
meeting after the general meeting at which those directors were elected, and
(ii) the remainder must be elected for a term ending at the next annual general meeting,
(i) a simple majority must be elected for a term ending at the 2nd annual general meeting
after the general meeting at which those directors were elected, and
(6) In the election of directors held at each annual general meeting after the 2nd annual
general meeting, the directors to be elected must be elected for a term ending at
the 2nd annual general meeting held after the annual general meeting at which those
(a) if and so long as the number of continuing directors constitutes a quorum of the board,
may continue to function without filling the vacancy and may appoint a qualified member
to fill the vacancy, or
(b) if the number of continuing directors does not constitute a quorum of the board, may
appoint directors for the purpose of increasing the number of directors to a quorum
or to call a general meeting and for no other purposes.
(2) Except in the circumstances described, and to the extent authorized in subrule (1) (b),
the directors are not entitled to fill a vacancy on the board that is caused by either
an increase in the number of directors under Rule 105 or a failure to elect the minimum
number of directors required by these Rules.
(3) In the circumstances described in subrule (1) (b) or when there are vacancies on the
board as a result of an increase in the number of directors under Rule 105 or a failure
to elect the minimum number of directors required by these Rules, the board must call,
as soon as practicable, a general meeting to fill the vacancy.
(4) The term of office of a director appointed under subrule (1) (a) is the unexpired
portion of the term of office of the individual whose departure from the office created
(5) The term of office of a director appointed under subrule (1) (b) or (2) is until the
vacancy is filled under subrule (3).
(6) If, as the result of a vacancy, there are no directors of the Association, the members
may, by ordinary resolution or by an instrument in writing signed by a simple majority
of members, appoint a qualified individual as director solely for the purpose of calling
a special general meeting to fill the vacancies on the board.
118 The Association may by special resolution remove any director before the expiration
of his or her term of office, and may by an ordinary resolution fill the vacancy created
by the removal.
119 Subject to the Act and these Rules, the directors may meet together for the dispatch
of business, adjourn and otherwise regulate their meetings as they consider appropriate.
120 Meetings of the board must be held at the time and place in British Columbia that
the board determines is appropriate, and if the board does not determine the time
and place, the president of the Association or any two directors may make that determination.
121 A director may, and the secretary of the Association on request of a director must,
call a meeting of the directors at any time.
122 (1) Subject to Rules 123, 124, 125, 126 and 127, at least 10 days notice of a meeting
of the directors, specifying the place, date and hour of the meeting, must be given
to each director and is sufficiently given if provided
(d) by telegram, telex, facsimile transmission, or any other method of transmitting legibly
recorded messages, or
(2) A notice of a meeting of directors must specify the purpose of, or the business to
be transacted at, the meeting if the meeting is called to deal with an emergency or
(h) making decisions that by the Act or these Rules are required to be made by a vote
of greater than a majority of the directors.
(3) A notice mailed under subrule (1) (b) is deemed received on the second day, not including
Saturday and holidays, after the date of mailing.
(5) A notice given under subrule (1) (d) is deemed received at the time the telegram,
telex, facsimile transmission or other electronic transmission is sent.
(6) A notice given under subrule (1) (e) is deemed received at the time the information
is provided by telephone.
123 If a quorum of directors is present, the directors newly elected at an annual general
meeting and the directors whose terms of office do not expire at the end of that meeting,
without notice, may hold a meeting of the board immediately after that general meeting.
124 (1) The board may, by resolution, appoint a day or days in any month or months for regular
board meetings at the places and times specified by the board.
(2) A copy of the resolution under subrule (1) must be sent to each director immediately
after being passed, and no other notice is required for any regular board meeting,
unless the Act or these Rules require that the purpose of the meeting or the business
to be transacted at it be specified in a notice.
125 In an emergency, the president of the Association may call a meeting of the directors
by giving each director at least 48 hours written or oral notice of the meeting.
126 Notice of an adjourned meeting of directors is not required if the time and place
of the adjourned meeting is announced at the original meeting.
127 The accidental omission to give notice of any meeting to, or the non-receipt of any
notice by, a director does not invalidate any proceedings at that meeting.
128 A quorum of the board is a majority of the total number of directors authorized by
the Association under Rule 105.
129 (1) The president of the Association or, in the absence of the president, the vice-president
must chair all meetings of the board.
(2) If both the president and vice-president are absent from a meeting of the board, the
directors present must appoint one of their number to chair the meeting.
130 Questions arising at any meeting of the directors are to be decided by a majority
of votes, unless the Act or these Rules require otherwise and, in the case of an equality
of votes, the chair does not have a second or casting vote.
131 The minutes of the proceedings of the directors must be kept in accordance with the
132 A resolution of the directors may be passed without a meeting in accordance with the
133 A resolution referred to in Rule 132 is effective from the date specified in the resolution,
but that date must not be before the day on which the last director consents in writing
134 For the purposes of a resolution referred to in Rule 132, written consent may be provided
by telegram, telex, facsimile transmission or any other method of transmitting legibly
135 A director may participate in a meeting of the directors or of any committee of the
directors by means of telephone or other communications medium in accordance with
136 (1) The board may, by resolution, appoint one or more committees consisting of the director
or directors that the board consider appropriate to exercise the powers delegated
by the board to them as authorized by the Act.
(a) conform to any terms of reference that may from time to time be imposed on it by the
(b) report every act or thing done in the exercise of those powers to the earliest meeting
of the directors held next after the act or thing has been done.
139 Unless the board determines otherwise, each committee of directors has the power to
fix its quorum at not less than a majority of the committee members.
140 If there is a vacancy on a committee of directors, the remaining committee members
may exercise all the powers of the committee as long as a quorum of the committee
141 A committee of directors may elect a chair of its meetings but, if no chair is elected,
or if at any meeting the chair is not present within 15 minutes after the time appointed
for holding the meeting, the directors present who are members of the committee may,
by resolution, choose one of their number to chair the meeting.
142 Questions arising at any meeting of a committee of directors are determined by a majority
of votes of the members present, and in case of an equality of votes the chair has
no second or casting vote.
143 The minutes of the proceedings of a committee of directors must be kept in accordance
144 The board must appoint, by resolution, a president and a vice-president of the Association
from among the directors.
145 (1) The board may appoint, by resolution, a secretary, a treasurer and other officers
that the board determines are necessary.
147 Subject to the Act, the board may specify the powers, duties and responsibilities
of the officers appointed, and may vary, add to, or limit the powers, duties, and
responsibilities of any officer.
148 (1) The board must determine the term of office and the remuneration of any officer it
(2) The board, in its discretion, may remove any officer of the Association without prejudice
to that officer's rights under any employment contract.
149 The directors and officers of the Association are governed by the disclosure and conflict
of interest rules set out in the Act.
(a) borrow or raise money in the manner and amount, from the sources, on terms and conditions,
152 Subject to any limitations adopted by the directors, and, if applicable, to Rule 153,
the directors may invest the funds of the Association in the manner they consider
153 (1) The directors must not invest any of the funds of the Association over $..................[enter amount] at any one time without the prior approval by special resolution of the members or
unless the money is to be invested in a security or class of securities in which trustees
are permitted to invest trust funds under the Trustee Act.
154 (1) Subject to and in accordance with the Act, the directors must appoint the first auditor
and the Association must appoint subsequent auditors, if any.
157 The directors must apply surplus funds arising from the operation of the Association
in a financial year as follows:
(b) next, to retire all or a portion of any deficit previously incurred by the Association,
as the directors determine is appropriate;
158 The directors must set aside as reserves for meeting contingencies at least 10% of
the surplus funds arising from the operations of the Association in each financial
year until those reserves are equal to the following percentages of paid up share
capital at the date of apportionment under Rule 157:
(b) if the paid up share capital is greater than $25 000 but not greater than $50 000,
(c) if the paid up share capital is greater than $50 000 but not greater than $100 000,
(d) if the paid up share capital exceeds $100 000, the percentage, if any, determined
159 Subject to the Act and these Rules, reserves must be available to meet contingencies
and until required for that purpose may be employed in any manner the directors consider
160 Subject to and in accordance with the Act and the Rules in this Part, the Association
may allocate among and credit or pay to the members patronage returns.
161 The Association must not pay any patronage return if there are reasonable grounds
(a) the Association is unable to pay its liabilities as they become due in the ordinary
(i) render the Association unable to pay its liabilities as they become due in the ordinary
162 The directors must report to each annual general meeting the state of the Association's
financial affairs and the amounts, if any, which they recommend to be paid by way
of dividend or patronage return.
163 Subject to Rules 157 and 164, the Association may declare dividends and patronage
returns in accordance with the Act, but a dividend or patronage return must not be
paid except out of surplus funds and must not exceed the amount recommended by the
164 The Association may pay dividends at rates not exceeding 8% yearly on the paid up
amount of membership shares.
165 The Association may apply any dividend or patronage return credited to a member to
the unpaid amount on any membership shares held by that member, but the amount so
applied must not exceed the amount unpaid.
166 A dispute that under the Act may be submitted for arbitration must be referred to
an arbitration committee of 3 members of the Association in accordance with this Part.
(2) If notice is provided to a director under subrule (1), that director must promptly
provide the Association with a copy of the notice.
168 Within 14 days of receipt of a notice referred to in Rule 167, the president of the
Association and the other party must each nominate one member of the Association as
a member of the arbitration committee, and the third member must be appointed by the
2 nominated members.
169 If for any reason an arbitration committee has not been appointed within 6 weeks after
the first member is nominated to the committee, on application by a party, the Supreme
Court of British Columbia may appoint the members of the arbitration committee not
appointed under Rule 168.
170 Disputes that have arisen between the Association or a director and different parties
may be heard in one arbitration if
(b) all parties agree on the appointment of the arbitration committee and the steps to
be taken to consolidate the disputes into the one arbitration.
171 (1) Subject to these Rules, the arbitration committee may conduct a hearing in the manner
it considers appropriate, but each party must be treated fairly and must be given
full opportunity to present its case.
(2) Each party to the dispute must submit to the arbitration committee a written statement
describing the nature of the dispute and a summary of the evidence the party intends
to present at the hearing.
(3) The arbitration committee must hold a hearing as soon as possible at a location that
is convenient to both parties.
(4) The arbitration committee may determine whether the hearing is open to all members
(5) Each party to the dispute must attend the oral hearing, if any, and may be represented
by another person including a lawyer.
(6) If both parties agree, the hearing may consist of an exchange of written statements
or any other procedure.
(3) Each party may present or rebut evidence and may examine or cross-examine witnesses
at an oral hearing.
(4) The arbitration committee is not bound by the rules of evidence and may admit as evidence
any oral testimony or any record that the arbitration committee considers is credible
or trustworthy and relevant to an issue in dispute between the parties.
173 (1) The arbitration committee may make whatever decision it considers just having regard
to the Act, the regulation, the memorandum of the Association, these Rules and the
evidence presented by the parties.
(3) Within 4 weeks of the date of the decision, the arbitration committee may vary a decision
to correct a clerical or typographical error or omission, or a similar type of error
175 Unless otherwise specified in the Act or these Rules, any notice required to be given
to a director, member, investment shareholder or any other person must be in writing
and is sufficiently given if it is
(b) delivered to the person's last known address, as recorded in the Association's register
of members or investment shareholders or other record of the Association,
(c) mailed by prepaid mail to the person's last known address, as recorded in the Association's
register of members or investment shareholders or other record of the Association,
(d) sent to the person by facsimile transmission to a telephone number provided for that
176 Unless otherwise specified in the Act or these Rules, any notice required to be given
to the Association must be in writing and is sufficiently given if it is
177 (1) A notice given in accordance with Rules 175 (b) or 176 (a) is deemed received when
(2) A notice given in accordance with Rules 175 (c) or 176 (b) is deemed received on the
second day, not including Saturday and holidays, after the date of mailing.
(3) A notice given in accordance with Rules 175 (d) or 176 (c) is deemed to be received
at the time the notice is sent by facsimile.
178 In computing the date when notice must be given under any provision requiring a specified
number of days notice of any meeting or other event, the date of giving notice must
be excluded and the date of the meeting or other event must be included.
179 If a mailed notice is returned on two consecutive occasions because the intended recipient
cannot be found, the Association is not required to give any further notices to that
intended recipient until the intended recipient informs the Association in writing
of his or her new address.
180 The accidental omission to give a notice to, or the non-receipt of a notice by, a
member, investment shareholder, director, officer, auditor or member of a committee
of the board, or an error in a notice that does not affect the substance of it, does
not invalidate any action taken at a meeting held in accordance with, or otherwise
founded on, that notice.
181 A person who, by operation of law, transfer, death of a member, or any other means,
becomes entitled to a share in the Association, is bound by every notice in respect
of the share that has been duly given to the member from whom that person derives
title to the share before the person's name and address were entered on the register
of members or investment shareholders and before the person furnished the Association
with the proof of authority or evidence of the person's entitlement.
182 (1) A notice or other document required by the Act to be served by the Association may
(a) mailing it by registered mail to the last known address of the intended recipient,
as recorded in the Association's register of members or investment shareholders or
other record of the Association, or
(2) A notice or other document served under subsection (1) (a) is deemed received on the
185 The directors must provide for the safe custody of the seal, which must be stored
at the registered office of the Association.
186 The seal must not be impressed on any instrument unless that impression is attested
by the signature or signatures of
(c) one or more directors, officers or other persons as determined by resolution of the
187 Subject to Rule 35, if the directors have not adopted a seal for the Association,
instruments may be executed on behalf of the Association by the persons specified
in Rule 186.
188 Retention of, and entitlement and access to, records of the Association are governed
189 Amendments to the memorandum and Rules of the Association must be in accordance with
The following information must be provided for each subscriber. Each subscriber must
sign his or her full name in the presence of a witness on two original copies of these
Rules. Only one witness is required, providing that he or she witnesses the signature
of each subscriber, in which case the signature, name, and address of the witness
may appear after the signatures of the subscribers.
...........................................................................Signature of subscriber
.....................................................................................Signature of witness
...........................................................................Name of subscriber (print)
.....................................................................................Name of witness (print)
Date....................................................................[year, month, day]
.....................................................................................	Address of witness
Notice by ...................................................................................................................
[name of Association] to ....................................................................................................................
[name and address of member or investment shareholder]:
You may dissent in respect of the resolution by giving the Association a written notice
of dissent by registered mail addressed to the Association at .................................................................................
[address of registered office of the Association], or by any manner of service permitted by the Rules of the Association, until ..............................
[date to be calculated in accordance with section 164 (1) of theCooperative Association Act].
(a) all your membership share certificates and all the share certificates for investment
shares you own that may be held only by members, if you are dissenting as a member,
(b) all the share certificates for your investment shares, if you are dissenting as an
investment shareholder,
(c) a written offer to pay you the amount it estimates to be the reasonable value of your
If you accept the offer made by the Association, it must pay the amount offered to
you promptly after it has received your acceptance of its offer.
If you do not accept the Association's offer, or the Association has failed to make
an offer (and has not applied to the court to fix the value of the shares of the dissenters),
you may apply to the court to fix the value of your shares.
......................................................................Signature
......................................................................Name (print)
......................................................................Relationship to Association
On the .......... day of .............................., 20......, [date of general meeting at which the resolution confirming the termination of membership
by the directors was passed] the................................................ [name of housing cooperative] confirmed by ordinary/special resolution [indicate type of resolution] the decision of the directors to terminate your membership in the housing cooperative.
You may appeal the termination of your membership to the Supreme Court of British
Columbia pursuant to section 37 (3) of the Cooperative Association Act on any of the following grounds:
• the housing cooperative failed to observe the principles of natural justice in terminating
• the decision of the housing cooperative is not reasonably supported by the facts,
Information about Appealing a Termination of Membership1 1
The appeal of a termination of membership in a housing cooperative is governed by
the Cooperative Association Act and Rule 18-3 of the Supreme Court Civil Rules. If you wish to appeal the decision
to terminate your membership in the housing cooperative, you must first file a Notice
of Appeal (Form 59, attached) in a Supreme Court registry within 30 days after the
day you receive this Notice. (If you do not know where nearest the court registry
is, consult the provincial government listings in the telephone directory.)
The Notice of Appeal is a notice to the housing cooperative that you are appealing
its decision to terminate your membership and that a hearing has been scheduled with
a judge to determine how the appeal should proceed. This hearing is not the appeal itself; it is an initial application to a judge for directions as to how
the appeal should proceed. (The judge may give any direction he or she considers necessary
for the proper hearing and determination of the appeal. The judge may, for example,
order that certain documents be produced at the appeal or set time limits within which
you and/or the housing cooperative must take certain steps.)
After completing the Notice of Appeal, except for the section that sets out the place
and time of the hearing, the Notice of Appeal is ready to be filed at the court registry.
On payment of a filing fee†, a date for the hearing will be set by the court registry when you present the Notice of Appeal for filing.
Within 14 days after the date on which you file your Notice of Appeal, you must inform
the housing cooperative of your appeal and the date scheduled for a hearing by serving
a copy of the Notice of Appeal on the housing cooperative. (The Notice of Appeal may
be served on the housing cooperative by leaving it at its registered office; sending
it by registered mail to the registered office of the housing cooperative; personally
serving it on the directors or officers; or serving it in any manner listed in Rule
4-3 of the Supreme Court Civil Rules.)
You are advised to serve the Notice of Appeal on the housing cooperative immediately
after it has been filed. (The Supreme Court Civil Rules require that there must be
at least 7 days between the time the cooperative is served with a Notice of Appeal
and the day of the hearing.)
After the initial hearing at which the judge issues directions as to how the appeal
is to proceed, you must obtain a date from the court registrar for the hearing of
the appeal. This is best accomplished in consultation with the housing cooperative
to ensure that one of its representatives will be available to attend the hearing.
After the registrar gives you a date for the hearing of the appeal, you must file
with the registrar a Notice of Hearing of Appeal (Form 59B, attached) and serve a
copy of it on the housing cooperative. (The Notice of Hearing of Appeal may be served
in the same manner as the Notice of Appeal.) The appeal of your termination of membership
will be heard by a judge at the time and place set out in the Notice of Hearing of
Appeal, and you will have an opportunity to present your appeal in accordance with
any directions that were issued by the judge at the initial hearing for directions.
If after you've filed or served the Notice of Hearing of Appeal you decide not to
proceed with the appeal, you must file a Notice of Abandonment of Appeal (Form 59C,
attached) at the court registry and serve a copy of the Notice on the housing cooperative.
Failure to properly notify the court registry and the housing cooperative may result
in your having to pay the costs of an application to the court by the housing cooperative
to dismiss the appeal and any other costs the court awards against you.
If you do not appeal the decision to terminate your membership, the housing cooperative
is entitled to apply for an order of possession of the residential premises under
section 172 of the Cooperative Association Act.
You may represent yourself in the appeal or obtain legal representation, or you may
have some other person represent you, provided that the person does not receive any
compensation from you for acting on your behalf.
Legal assistance is available at no cost to certain persons. To determine whether
you are eligible for such assistance, you must contact the Legal Services Society.
Since appeals must be commenced within 30 days after the date on which you received
this Notice, you are advised to contact the Legal Services Society as soon as possible.
The housing cooperative is required to pay the fee for filing the Notice of Appeal
if you are not in arrears for any monthly housing charge. If there is a dispute about
the amount of the monthly housing charge the housing cooperative is still required
to pay the filing fee provided that you are not in arrears for the amount of the monthly
housing charge that is not in dispute.
You must make your request to the housing cooperative in writing within 10 days of
receiving the Notice of Right to Appeal. If the housing cooperative pays the filing
fee and you are not successful in your appeal, the housing cooperative is entitled
to recover the amount of the filing fee from you.
If you are not eligible to require the housing cooperative to pay the filing fee,
you may wish to contact the Legal Services Society for information about applying
for legal aid or a court registry for details as to how to apply for indigent status.
Since appeals must be commenced within 30 days after the date you received this Notice,
you are advised to investigate the various options for payment of the filing fee as
Note: this regulation replaces B.C. Reg. 193/88.
[Provisions of the Cooperative Association Act, S.B.C. 1999, c. 28, relevant to the enactment of this regulation: sections 2, 11,
13, 37, 78, 83, 126, 132, 142, 163, 197, 201, 206, 210, 211 and 214]