Source: https://brazosport.edu/students/future-students/admissions/ferpa-policies/
Timestamp: 2020-04-01 04:07:51
Document Index: 363635051

Matched Legal Cases: ['§ 99', '§ 99', '§ 99', '§ 99', '§ 99', '§ 99', '§99', '§ 99', '§ 99', '§99']

>Admissions & Registrar
>FERPA Policies
The right to inspect and review the student’s education records within 45 days after the day the Brazosport College (BC) receives a request for access. A student should submit to the Office of Admissions and Registrar a written request that identifies the record(s) the student wishes to inspect. The school official will make arrangements for access and notify the student of the time and place where the records may be inspected. If the records are not maintained by the school official to whom the request was submitted, that official shall advise the student of the correct official to whom the request should be addressed.
A student who wishes to ask BC to amend a record should write the Director of Admissions and Registrar, clearly identify the part of the record the student wants to be changed, and specify why it should be changed.
If BC decides not to amend the record as requested, BC will notify the student in writing of the decision and the student’s right to a hearing regarding the request for amendment. Additional information regarding the hearing procedures will be provided to the student when notified of the right to a hearing.
The right to provide written consent before BC discloses personally identifiable information (PII) from the student’s education records, except to the extent that FERPA authorizes disclosure without consent.
BC discloses education records without a student’s prior written consent under the FERPA exception for disclosure to school officials with legitimate educational interests. A school official typically includes a person employed by Brazosport College in an administrative, supervisory, academic, research, or support staff position (including law enforcement unit personnel and health staff); a person serving on the board of trustees; or a student serving on an official committee, such as a disciplinary or grievance committee. A school official also may include a volunteer or contractor outside of Brazosport College who performs an institutional service or function for which the school would otherwise use its own employees and who is under the direct control of the school with respect to the use and maintenance of PII from education records, such as an attorney, auditor, or collection agent or a student volunteering to assist another school official in performing his or her tasks. A school official typically has a legitimate educational interest if the official needs to review an education record in order to fulfill his or her professional responsibilities for Brazosport College.
The right to file a complaint with the U.S. Department of Education concerning alleged failures by Brazosport College to comply with the requirements of FERPA. The name and address of the office that administers FERPA is:
Disclosures Institutions may make without consent
FERPA permits the disclosure of PII from students’ education records, without consent of the student, if the disclosure meets certain conditions found in § 99.31 of the FERPA regulations. Except for disclosures to school officials, disclosures related to some judicial orders or lawfully issued subpoenas, disclosures of directory information, and disclosures to the student, § 99.32 of FERPA regulations require the institution to record the disclosure. Eligible students have a right to inspect and review the record of disclosures. A postsecondary institution may disclose PII from the education records without obtaining the prior written consent of the student —
To other school officials, including teachers, within [school] whom the school has determined to have legitimate educational interests. This includes contractors, consultants, volunteers, or other parties to whom the school has outsourced institutional services or functions, provided that the conditions listed in § 99.31(a)(1)(i)(B)(1) - (a)(1)(i)(B)(3) are met. (§ 99.31(a)(1))
To officials of another school where the student seeks or intends to enroll or where the student is already enrolled if the disclosure is for purposes related to the student’s enrollment or transfer, subject to the requirements of § 99.34. (§ 99.31(a)(2))
To appropriate officials in connection with a health or safety emergency, subject to §99.36. (§ 99.31(a)(10))
Information the school has designated as “directory information” under § 99.37. (§99.31(a)(11))
For more information about FERPA, please visit the Office of Admissions & Registrar or to fill out an Authorization To Release Student Records form.
You may contact the Office of Admissions & Registrar at 979.230.3000 or Registrar@Brazosport.edu.
admissions@brazosport.edu
BC Central E-100
(To the right of Main Lobby)