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Standart Administrative Specification for the Works - ANNEX 4
December 15, 2019, 03:10:21 PM
Author Topic: Standart Administrative Specification for the Works - ANNEX 4 (Read 4057 times)
« on: May 20, 2009, 09:12:41 PM »
STANDARD ADMINISTRATIVE SPECIFICATION FOR THE WORKS PROCUREMENTS THROUGH THE RESTRICTED TENDER PROCEDURE
e) Place of meeting of the Tender Commission: ……………………………………………..
4.1. The tender document may be reviewed at the address specified below free of charge. However, those who shall submit their tenders for the procurement shall be liable to purchase the tender document approved by the Contracting Entity.
4.4. (Annex: 08/06/2004 – 25486 Official Gazette / Art. 51) If the papers comprising the tender document are issued and sold to the tenderers in other languages besides Turkish, the Turkish text shall be taken as basis in understanding and interpretation of the tender documents as well as the disputes that may arise between the Contracting Entity and tenderers.
b)Technical Specifications Covering the Project of Work
d)General Specification for Works
7.1. The tenderers are required to submit the following documents within their tenders in order to be able to participate in the procurement:
d) (Amended: 08/06/2004 – 25486 Official Gazette/ Art. 52) Written letter of commitment evidencing that the tenderer is not in the cases listed under items (a), (b), (c), (d), (e), (g) and (i) of Article 10 of this Specification hereby.
g) Qualification Certificates specified in Sub-articles (7.2) and (7.3) of the Specification, and form and content of which are stipulated in Regulation on Implementation of Works Procurements,
i) In the event that the tenderer is a joint venture, the joint venture statement or consortium declaration, form and content of which are described in the Specification hereby,
j) List of the works, which the tenderers intend to assign subcontractors in the event that it is specified in Article 19 of the Specification hereby,
k) Certificates set forth in the Regulation on Implementation of Works Procurements evidencing that the tenderer is “a domestic tenderer” if so specified in Articles 8 and 36.4 of this Specification,
l) Certificate indicating that the tender document has been purchased,
m) (Annex: 08/06/2004 – 25486 Official Gazette / Art. 52) The certificates indicated in the last paragraph of Article 34 of Regulation on Implementation of Works Procurements if it is required under “VI- MISCELLANEOUS PROVISIONS” of this Specification,
n) (Annex: 08/06/2004 – 25486 Official Gazette / Art. 52) Letter of commitment stating that the work experience certificate shall not be made available to another corporate body if the work experience submitted by the tenderer, who is a corporate body, belongs to the shareholder of the same corporate body holding more than half of the shares,
o) (Annex: 08/06/2004 – 25486 Official Gazette / Art. 52) The declaration concerning the corporate bodies, of which the tenderer is partner or shareholder,
(Amended: 08/06/2004 – 25486 Official Gazette / Art. 52) In the case of joint ventures, the physical or corporate bodies comprising the joint venture shall be liable to submit the documents listed under items (b), (c), (d), (k) and (o) separately.
(Last paragraph: Abolished pursuant to 08/06/2004 – 25486 Official Gazette/ Art. 52)
7.2. The documents required for the economic and financial qualification and the criteria that these documents have to meet1
7.4. The works that will be accepted as similar works are specified below2:
……………………………………………………………………………………….………………...
7.5. ……………………………………………………………………………………………………3
7.6. Way of Submitting Documents (Amended: 08/06/2004 – 25486 Official Gazette / Art. 52)
7.6.1- The Tenderers shall be required to submit the originals or notarized copies of the documents listed above.
7.6.2- The notarized documents have to bear the expression “this is a true copy” certifying the true copy of the original document, otherwise the documents certified in witness of copies of photocopies of the same with the expression “this is the same copy of the document issued” or any expression with the same meaning shall be rejected.
7.6.3- The Tenderers may also, instead of originals, include into their tenders the copies bearing the expression “Original copy seen by the Contracting Entity” or any expression with the same meaning after the Contracting Entity sees the same prior to the procurement.
7.6.4- The documents except for the ones listed under Article 7.6.4.1 hereunder that will be submitted by the domestic or foreign tenderers have to be issued according to the legislation of the respective country and approved by the Consulate of the Republic of Turkey in the country where it is issued or the Turkish Ministry of Foreign Affairs. However, official documents issued from the countries that are party to the Convention on Abolishing the Obligation to Certify Foreign Official Documents and included in the scope of Article 1 of this convention shall be exempted from the approval of the Consulate of the Republic of Turkey in the country where it is issued or the Turkish Ministry of Foreign Affairs provided that they bear the “Apostille” seal. Provided that there is an agreement or convention containing provisions that require certain proceedings in respect of certifying the signature, seal or stamp on the documents between the Republic of Turkey and any other state or states, the approval of documents issued from such countries shall be subject to the provisions of this agreement or convention.
7.6.4.1………………………………………………….……….3 3.1
7.6.5- In the event that the Turkish translations of the documents are required in this Specification, translations of official documents issued abroad as well as the documents listed in the tender document by the Contracting Entity have to be approved by the Consulate of the Republic of Turkey or the Turkish Ministry of Foreign Affairs. Translations of documents that bear the seal of Apostille as well as the translations of documents that are not required to be approved by the Consulate of the Republic of Turkey or the Turkish Ministry of Foreign Affairs must be rendered by the sworn translators and notarized.
7.6.6- The documents and translations thereof issued by the certification bodies accredited by the national accreditation bodies included in the International Accreditation Forum for Mutual Recognition Agreement shall be exempted from the approval by the Consulate of the Republic of Turkey in the country where it is issued or the Turkish Ministry of Foreign Affairs provided that it is confirmed with a letter obtained from the Turkish Accreditation Authority that such bodies have been duly accredited according to the international rules.
e) Wives and close relatives up to third generation as well as relatives–in–law up to second generation, adopted children of the persons and those who adopted them, specified in paragraphs (c) and (d).
g) Tenderers of the foreign countries determined pursuant to the resolutions of the Council of Ministers as per sub-item 8 of paragraph (b) of Article 53 of Law No. 4734.
9.2. The contractors that provide consultation works in relation to the works, which constitute the subject of the procurement, shall not be able to participate in the procurement. This prohibition shall be applicable for the companies in partnership and management affiliation as well as the companies, which hold more than half of the capital of such companies.
9.3. Furthermore, any bodies such as foundations, associations, unions and fund under the body of the Contracting Entity or established for any reason related to the Contracting Entity as well as the companies partner to these organizations cannot participate in the procurement.
9.4. The tenderers that participate in the procurement irrespective of these prohibitions shall be disqualified from the procurement and the respective bid bonds shall be registered as revenue. Furthermore, if the contract is awarded without determining the case at the stage of evaluation of tenders submitted, the relevant performance bond shall be registered as revenue and the procurement shall be cancelled.
e) Tenderers that are charged with any offense due to their professional activities within five (5) years prior to the date of procurement.
g) Tenderers that are prohibited against any professional activity by the registered chamber as per the relevant legislation as of the date of procurement.
Article 13- Visiting the place of work
13.1. It shall be under the responsibility of the tenderer to obtain all necessary information to visit the place and surrounding areas of the work, make inspections, prepare tenders and enter into contracts. All costs arising from visiting the place and surrounding areas of work shall be borne by the tenderer.
13.4. In evaluation of tenders, it shall be assumed that the tenderer has visited the place of work and prepared the tender accordingly.
14.2. In the event that the request for such a clarification is approved, the clarification by the Contracting Entity shall be sent to all tenderers that purchase the tender document until the said date with a registered and prepaid letter or delivered personally against signature. This written clarification by the Contracting Entity shall be made to ensure that all tenderers are informed at least ten (10) days prior to the deadline date of submitting tenders.
15.2. The said addendum shall be sent to all tenderers who purchase the tender document in writing via a registered and prepaid letter or delivered personally against signature, and the tenderers shall be ensured to be notified at least ten (10) days prior to the date of procurement.
Article 18- Consortiums5
Article 19-Subcontractors6
Article 20- Type of tender and contract7
Article 21- Language of tender8
Article 22- Currency applicable for tenders and payments9
23.1. All documents including the Tender Letter and bid bond required in this Specification as a condition to participate in the procurement shall be put into an envelope (or package). Name, surname or trade title of the tenderer, full address for notification, the work related to the tender and full address of the Contracting Entity holding the procurement shall be written on this envelope. The adhesive part of the envelope shall be signed, sealed or stamped by the tenderer.
24.1. The tender letters shall be submitted in writing and duly signed in accordance with the sample form enclosed.
Article 25- Validity duration of tenders10
25.4. Requests and answers to this effect shall be made in writing, sent by registered and prepaid mail or delivered personally against signature.
26.1. Any kind of tax, levy, charge and similar expenses as well as the traveling, transportation and insurance expenses that the tenderers shall pay as per the pertinent legislation during the implementation of contract shall be included in the tender price.
26.2. In the event that any increase occurs in the expenses provided in article (26.1.) or similar costs arise, it shall be assumed that the tender price meets such increases or differences. The contractor cannot make any claim for the said increases and differences.
26.4. However, the Value Added Tax (VAT) payable when the price of the work, which is the subject of the contract, shall be paid separately to the contractor by the Contracting Entity in accordance with the relevant legislation.
28.1. The values that shall be accepted as bid bonds are as follows:
c) State Domestic Borrowing Notes issued by the Treasury Undersecretariat and certificates issued in lieu of these notes.
28.2. Those notes issued including the interest in the nominal value of the notes and certificates issued for these notes as specified in item (c) shall be accepted as a guarantee over the sales value corresponding to the principal.
28.4. In the event that Bank Letter of Guarantee is issued, scope and form of the said Bank Letter of Guarantee shall comply with the principles set forth by the Public Procurement Authority. Letters of Guarantee issued on contrary to the aforesaid principles shall not be accepted as a guarantee.
31.3.2. The Tender Commission shall review the tender envelopes in order of receipt. Name, surname or trade title, full notification address of the tenderer, the work referred by the tender, full address of the Contracting Entity holding the procurement on the envelope as well as the signature and seal (or stamp) of the tenderer on the adhesive part of the envelope shall be checked in this review. The envelopes that do not meet the said requirements shall be written into a minute, and shall not be taken into consideration.
32.1. (Amended: 08/06/2004 – 25486 Official Gazette/ Art. 53) In evaluation of the tenders, it shall firstly be decided that the tenders of the tenderers whose documents are incomplete or whose tender letters and bid bonds are not in compliance with the procedure pursuant to Article 31.3.3 of this Specification hereby shall be disqualified from the evaluation process.
32.2.3. In the event that an arithmetic error is determined in multiplication and sum within the statements enclosed to the tender letters indicating the tender prices, the arithmetic errors shall be discretionally corrected by the Tender Commission on the basis of unit prices offered by the tenderers. The tender found as a result of such correction shall be accepted as the principal tender of the tenderer and the matter shall immediately be notified in writing to the tenderer.
32.2.4. The tenderer shall be liable to notify in writing within five (5) days following the date of the aforesaid notification whether he accepts the corrected tender or not. In the event that the tenderer notifies that he does not accept the corrected tender or does not reply within this duration, then the tender shall be disqualified from evaluation and the bid bond furnished shall be registered as revenue.
a) The cost – effectiveness of the construction process and method;
b) Technical solutions selected and the advantageous conditions that shall be used by the tenderer in performance the works;
c) Exclusivity of the works.
36.1. The most advantageous tender in economic terms shall be determined on the basis of the lowest price submitted in this procurement11.
36.2. In the events that the same price is proposed by more than one tenderer and such prices constitute the economically most advantageous tenders, the most advantageous tender in economic terms shall be determined by evaluating the “work experience certificates” as the criterion other than price.
36.3. If it is stipulated that tenders can be submitted in Turkish Lira and/or other currencies as per Article 22 of this Specification, the tenders shall be evaluated by converting the price offered into the currency taken as basis for payment over the foreign exchange rate or cross rate published by the Central Bank of the Republic of Turkey on the date of procurement.
36.5. Application of price advantage in favor of domestic tenderers: ………………………………12
38.2. The Contracting Officer shall approve the procurement award within five (5) business days at the latest following the date of award or cancel the award by indicating the reasons thereof.
41.1. The tenderer that is awarded the contract shall be liable to provide performance bond at an amount corresponding to 6% of the procurement amount before concluding the contract.
42.1. (Amended: 08/06/2004 – 25486 Official Gazette / Art. 54) The tenderer that is awarded the contract shall be liable to sign the contract by furnishing the documents evidencing that he is not in the cases listed under items (a), (b), (c), (d), (e) and (g) of Article 10 as well as the performance bond within the period as stipulated under Article 40.3 of this Specification hereby. The bid bond shall be returned immediately after the contract is signed.
42.1.1. (Annex: 08/06/2004 – 25486 Official Gazette / Art. 54) The foreign tenderers shall submit the equivalent documents evidencing that they are not in the cases listed under items (a), (b), (c), (d), (e) and (g) of Article 10 of this Specification according to the legislation of their respective countries. If there are not equivalent documents within the frame of legislation binding the tenderer or it is not possible to issue such documents, they shall submit the written statements to this effect. However, this shall be confirmed by the mission chiefs in Turkey of the country of nationality of the foreign physical body or where the head office of the company of the foreign corporate body is seated or the mission chiefs in such countries of the Republic of Turkey.
42.2. If these requirements are not met, the bid bond of the tenderer that is awarded the contract shall be registered as revenue without sending a protest letter and order by a court.
43.1. (Amended: 08/06/2004 – 25486 Official Gazette/ Art. 55) In the event that the tenderer that is awarded the contract does not provide the documents evidencing that he is not in the cases listed under items (a), (b), (c), (d), (e) and (g) of Article 10 as well as the performance bond or does not sign the contract, then the contract may be concluded with the second most advantageous tenderer in economic terms if it is found suitable by the contracting officer. In this case, it shall be checked if the second most advantageous tenderer in economic terms is prohibited and shall be required to submit the documents evidencing that he is not in the cases listed under items (a), (b), (c), (d), (e) and (g) of Article 10 as per Article 38.1 prior to the approval by the contracting officer.
45.1. The share of Public Procurement Authority shall be invested to the accounts of the said Authority before the contract is signed if the contract price exceeds the amount specified in sub-item (1) of paragraph (j) of Article 53 of Law No. 4734.
45.3…………………………………………………………………………………………………..13…………………………………….…………………………………………………………………...
45.5. Taxes, levies and charges concerning the execution of Contract shall be borne by the Contractor.
46.1. The progress payments of the contractor shall be effected by the Accountancy/ Accounting Office of …………………….....
46.3. The contractor has to spend the appropriations specified in the contract for the works for the construction and/or preparation works in compliance with the work program.
46.5. The annual portions of appropriations planned for this work are as follows:
YEARS APPROPRIATIONS (%)
Article 47- Advance payment, conditions and amount14
The advance payment ……….…………………......................... during the performance of contract.
The percentage of advance payment shall be ……………………………….. of the contract amount.
Article 48- Terms of price difference payment and calculation15
The price difference …………………………………………………………… to the contractor.
49.1. The work shall commence within ………………. (in figures and words) ………………….. calendar days following the notification of the proceed to work to the contractor or the address indicated for notifications by the Contracting Entity following the execution of the contract (in respect of works subject to registration by Court of Accounts, following such registration).
49.2. The duration of work shall be ………………… (in figures and words) ………………….. calendar days following the hand-over of the site.
49.3. The days when works cannot be carried out as per Article 50 of this Specification have been taken into account in calculation of this period. The contractor cannot claim extension of time on the grounds that he has not carried out works during such time.
Article 50- Days when the works cannot be performed
The days when the works cannot be performed scientifically shall be during ……………………….
Article 51 – Cases and conditions for extension of duration
51.1. Time extension shall be granted in the following cases that are accepted as force majeure:
c) General epidemics.
51.2. The cases listed above shall be accepted as force majeure and the extension of time shall be possible provided that such cases;
d) The contractor shall notify the Contracting Entity in writing within twenty (20) days following the date of occurrence of force majeure,
51.3. Furthermore, in the event that the Contracting Entity does not fulfill the contractual obligations (delay in delivering the worksite, approval of the projects, lack of appropriations etc.) set forth in the contract and General Specification for Works within the stipulated duration without any default of the contractor, and any delay occurs with reasons not caused by the contractor, and the work is not completed in time, the situation shall be reviewed by the Contracting Entity upon the request by the contractor provided that this hinders the performance of the contract and the contractor does not have sufficient power to eliminate the hindrance, and the Contracting Entity may extend the time for a part of or whole work according to the nature of the work.
Article 52- Increased works, decrease and dissolution of work that may be performed within the scope of contract:
52.1. If increase in the extent of the work is obligatory due to the reasons not foreseen, provided that;
a)It is within the scope of the project taken as basis for the contract,
b)It is not possible to separate from the actual work technically and economically without imposing any cost to the Contracting Entity,
the Contracting Entity shall be authorized to assign the additional work to the same Contractor pursuant to the provisions set forth in the contract and tender document except for the duration within the percentage up to 10% of the contract amount in respect of the works that are procured on turnkey lump sum, and up to 20% of the contract amount in respect of the works that are procured on unit price.
52.2. If it is revealed that the work cannot be completed under such circumstances, the account shall be settled according to the general provisions without any increase. However, in this case, the contractor shall be liable to perform the whole work according to the provisions of the tender document and contract.
52.3. If it is revealed that the work can be completed with a price less than 80% of the contract price, the contractor shall be obliged to complete the works. In this case, the contractor shall be paid 80% of the contract price and 5% of the price difference between the contract prices and the amount of work performed in return for the actual expenses incurred and profit of the contractor.
52.4. The increases and decreases in the volume of work within the scope of the contract shall be subject to the relevant provisions of the contract in respect of the obligations of the Contracting Entity and contractor.
Article 53 – Penalties applicable for delays16
53.1. If the whole work under contract cannot be completed within the period set forth in the related contract, the delay penalty shall be deducted by ……………………. (in figures and words) ………. of the contract amount for each calendar day delayed.
53.2. If the part of work under contract cannot be completed within the period set forth in the related contract, the delay penalty shall be deducted by ……………………. (in figures and words) ………. of the contract amount for each calendar day delayed.
Article 54- Insuring the work and workplace
The contractor has to arrange “all risk” insurance for any kind of tools, materials, preparations, working and service machinery, vehicles, plants and the parts of works completed at the site as effective from the date of commencement to work until the date of acceptance according to the properties and nature of them against the natural disasters such as earthquakes, floods, landslides, storms and fires as well as the risks such as robbery and sabotage within the framework of the provisions set forth in the General Specification for Works.
Article 55 – Terms of inspection, examination and acceptance
55.1. The inspection and acceptance of the works under the contract shall be performed in accordance with the provisions set forth in the draft contract and the General Specification for Works.
55.2. The provisions set forth in Article 56 of this Specification and draft contract as well as the General Specification for Works shall be applicable for the partial acceptances.
Article 56- Partial acceptance of works17
Partial acceptance of the work under the contract …………………………………………………….
Article 57- Settlement of disputes
57.1. All disputes arising during the process until the contract is executed and enforced shall be settled by Administrative Judiciary provided that rules related to the request for review in Article 54 and the subsequent Articles of Public Procurement Law No. 4734 are reserved.
57.2. The relevant provisions stipulated in the contract of work shall be applicable for any dispute arising from the implementation of the contract.
VI- MISCELLANEOUS PROVISIONS 18