Source: https://agendaonline.net/public/Meeting.aspx?AgencyID=106&MeetingID=66083&AgencyTypeID=1&IsArchived=False
Timestamp: 2020-01-24 20:31:45
Document Index: 359230226

Matched Legal Cases: ['§44909', '§44929', '§44954', '§ 41030', '§ 41031', '§ 41033', '§ 41034', '§ 41033', '§ 41037']

June 25, 2019 5:15PM
District Office Board Room 4665 Bernal Avenue Pleasanton, CA 94566
1. OPEN CEREMONY - MEETING OF THE BOARD IN PUBLIC - 5:15 p.m.
1.2. Public Comments on Closed Session Items
2. CLOSED SESSION - 5:15-7:00 p.m.
2.1. Personnel Actions (Government Code 54957 and Education Codes §44909, §44929.1, and §44954)
Limited to consideration of the appointment, employment, evaluation of performance, discipline/release, or dismissal of a public employee or to hear complaints or charges brought against such employee by another person or employee unless the employee requests a public session.
2.1.1. Public Employee Appointment: Elementary Vice-Principal (3)
2.1.2. Public Employee Appointment: Hart Principal
2.1.3. Public Employee Appointment: Hart Vice-Principal
2.1.4. Public Employee Appointment: Coordinator, Child Nutrition Services
2.1.5. Public Employee Appointment: Coordinator, High School Operations (2)
2.1.6. Public Employee Appointment: Director of Elementary Education
2.1.7. Public Employee Appointment: Assistant Superintendent, Teaching and Learning
2.1.8. Public Employee Performance Evaluation: Superintendent
2.2. Discussion with Unrepresented Employees Pursuant to Government Code 54957.6, Agency Negotiator: Superintendent Unrepresented Employees: Superintendent and Assistant Superintendents
2.3. Conference with Labor Negotiator Pursuant to Government Code 54957.6 Agency Negotiator: Julio Hernandez Employee Organization: Association of Pleasanton Teachers (APT) California School Employees Association (CSEA)
2.4. Compromise and Release Agreement: Anticipated Litigation Pursuant to Section 54956.9 of the Government Code (Case No. SED 270.18.19)
2.5. Compromise and Release Agreement: Anticipated Litigation Pursuant to Section 54956.9 of the Government Code (Case No. SED 280.18.19)
2.6. Student Challenge to Content of Pupil Records (Education Code Section 49070 (C)), (Case No. ES 2018-2019.001)
3. RECONVENE INTO OPEN SESSION - 7:00 p.m.
3.1. Pledge of Allegiance
3.2. Welcome by Board President: Valerie Arkin Vice President: Steve Maher Members: Joan Laursen, Mark Miller and Jamie Yee
4. ACTION OF CLOSED SESSION (5 Minutes)
4.1. Report on Action Taken in Closed Session
5. APPROVAL OF THE AGENDA (5 Minutes)
5.1. Approval of the Agenda
6. RECOGNITIONS AND INTRODUCTIONS (15 Minutes)
6.1. Go Green Summer Interns and Manager of Custodial Services
6.2. Morehouse College Valedictorian
6.3. Board Recognitions
7. ASSOCIATIONS (10 Minutes) Representatives from the Associations may address the Board.
7.1. Association of Pleasanton Teacher (APT)
7.2. California School Employees Association (CSEA)
8. COMMUNITY - COMMENTS FROM THE AUDIENCE Comments will be taken at 7:15 p.m., or as close to that time as possible.
9. STUDENT BOARD MEMBER REPORT - None
10. SUPERINTENDENT REPORT (5 Minutes)
11. CONSENT AGENDA (5 Minutes)
11.1. Approval of the New Job Description of the Assistant Superintendent of Business Services
In an effort to provide a clear description of the qualifications and responsibilities, the District will periodically update and/or develop job descriptions for district positions.
Attached is the new job description for the Assistant Superintendent of Business Services. This new job description reflects the responsibilities, functions and qualifications necessary to provide the services described, and replaces the Job Description for Deputy Superintendent of Business Services.
This agenda item aligns with District Organizational Goal for 2018-2019: 4. To build our Professional Learning Community through strengthening employee recruitment, development, and retention strategies to ensure continuity of a high-quality workforce, as evidenced by hiring data, professional development participation, and exit surveys.
The Administration recommends that the Board of Trustees approve the attached new job description of the Assistant Superintendent of Business Services.
Prepared and Reviewed by: David Haglund, Ed. D., Superintendent
A. Job Description, Asst. Supt. Business Services
11.2. Approval of Donations
Donations contribute to supporting our students and building their foundation for life-long learning and education.
Organizational Goal for 2018-2019 1. To ensure ongoing implementation of research-based assessment strategies that focus on student academic growth and are leveraged to help close achievement and opportunity gaps, as evidenced by CAASPP, District assessments and other metrics.
The Administration recommends that the Board of Trustees approve the following donations.
This item has no financial impact on the District.
Prepared by: Roseanne Pryor, Administrative Assistant
Reviewed by: David Haglund, Ed.D., Superintendent
A. Approval of Donations
11.3. Approval to Declare Additional Property Surplus
Ellen Rebosura
California Education Code Sections 17545 and 17546 authorize school districts to sell, for cash, any surplus property belonging to the school district if the property is:
No longer required for school purposes
Unsatisfactory or not suitable for school use
Per Education Code, disposal may be by:
Public auction of items exceeding $2,500 in value (auctions may be conducted by a district employee, public agency, or by contract with a private auction firm)
Private sale of items worth less than $2,500
Donations to charitable organizations or disposal if property is of insufficient value to defray costs of arranging a sale
The items listed in Attachment A from various sites/departments are equipment that are no longer in use, replaced or no longer suitable for use.
The money received from this sale will be deposited into the General Fund (Fund 01). Board approval is requested to declare this item surplus property and to authorize the Coordinator of Purchasing, Warehouse, and Graphics to dispose of said item.
Organizational Goal for 2018-2019: 3. To strengthen District Board Policies and Administrative Regulations which will ensure clarity of direction for staff, as evidenced by Board actions and other data sources.
The Administration recommends that the Board declare the property listed in Attachment A as surplus and authorize the Coordinator of Purchasing, Warehouse, and Graphics to dispose of said items.
Proceeds from auction or recycling will be deposited to the General Fund (Fund 01).
Prepared by: Ellen Rebosura, Coordinator, Purchasing, Warehouse and Graphics
Reviewed by: Micaela Ochoa, Ed.D., Deputy Superintendent, Business Services
A. Additional June 2019 Surplus List
11.4. Approval of Tynker Supplemental Coding Curriculum
The California Department of Education adopted Computer Science Standards in September 2018. Tynker is supplemental curriculum that aligns with the new standards that can be used with elementary and middle school students to introduce computer programming methods using block and text based coding. Coding can be an innovative method for content creation, and can also offer students the opportunity to think critically and logically about how to design and implement step-by-step approaches to solving problems - algorithmic thinking. Tynker’s online lessons and activities can be taught and assigned by teachers who have little to no experience with coding and computer programming.
Per the District Technology Plan, the District engaged in a one-year pilot of Tynker during the 2018-19 school year to determine if this curriculum would meet the needs of teachers who seek a simple platform to introduce this method of creating content to students. The cost for the pilot year was $38K, funded out of the Technology Plan (Tech Setaside). The curriculum was introduced to all elementary schools as a supplemental resource that can be used in classrooms, computer labs or as a homework-based activity. The curriculum was also used in a select group of Middle School classrooms for coding instruction. Nearly half of the District’s elementary students used Tynker throughout the 2018-19 school year, with participating students engaging in the use of the program for an average of 140 minutes. Please see Attachment A for a detailed summary of metrics regarding the use of the resource throughout the district-wide pilot year.
The District Technology Committee (DTC) monitored Tynker platform metrics, as well as discussed the benefits of the system for use in our elementary programs. The DTC has recommended the continuation of the curriculum for three years. The proposed purchase, including one day of onsite PD and one additional day of online professional development (PD) time for each of the three recommended years, is included in Attachment B. Total costs for the curriculum and PD is $96K, and will be funded out of the Technology Plan (Technology Setaside) funds.
This item aligns with the District's Organizational Goal for 2018-2019: 2. To improve Multi-Tiered System of Supports (RTI2 and PBIS), including intervention and enrichment, as evidenced by California Dashboard and internal data sources.
The Administration recommends the adoption of the Tynker Supplemental Curriculum for elementary coding and computer science for the 2019-20, 2020-21 and 2021-22 school years.
$96K total for the next three fiscal years (2019-20, 2020-21 and 2021-22) or $32K per year, funded from the Technology Plan (Tech Setaside). Costs will be prepaid to include all three fiscal years in order to realize a prepayment discount.
Prepared by: Amy Nichols, Director, Technology Services
Reviewed by: Odie J. Douglas, Ed.D., Assistant Superintendent, Educational Services
Attachment A. Tynker 2018-19 Usage Metrics
Attachment B. Tynker Quote 2020-21, 2021-22, 2022-23.pdf
11.5. Approval for the Quarterly Investment Report
Government Code Section 53646 requires that the District's Chief Fiscal Officer prepare quarterly reports disclosing detailed information on the District's investments.
The following is a Summary of Investments for the quarter ended March 31, 2019 (Attachment A). It provides information on investments grouped by the source of funds invested and indicates the type of investment, yield rate, earnings and valuation. The information presented in this format complies with Board Policy and Administrative Regulation 3430.
Administration recommends that the Board review the Quarterly Investment Report for March 31, 2019 in compliance with Board Policy 3430.
Interest income and investment balances on the District’s records will be adjusted to reflect the amounts shown on the report.
Prepared by: Tom Gray, Executive Director Fiscal Services
Review by: Micaela Ochoa, Ed.D., Deputy Superintendent Business Services
Review by: David Haglund, Ed.D., Superintendent
A. Quarterly Investment Report
11.6. Approval of License Agreement with Valley Community Church (VCC) for Student Parking on VCC's Property
On May 24, 2016, the Board of Trustees approved the Board Policy 3312 (Contracts). The policy specifies that the Board will ratify contracts related to services and non-public works labor and materials for less than $45,000 and public works projects less than $15,000 through a monthly consent agenda item, including contracts and agreements.
In early March 2019, staff reached out to Valley Community Church (VCC) to include VCC as part of the traffic mitigation related to the Amador Valley High School solar project. On March 6, 2019, staff invited VCC’s Operations Manager, Denise Garcia, to attend the regularly scheduled project meetings held at AVHS on April 10, 2019; May 1, 2019; and June 6, 2019.
In the April 10, 2019 project meeting, Ms. Garcia offered 32 designated parking spots on VCC’s property to assist AVHS’ parking concerns. We are grateful to VCC for their partnership.
In May 2019, staff provided a project update on the AVHS Solar Arrays project at the Board of Trustees meeting. As part of the update, staff discussed the 32 designated parking spots on VCC’s property. The attached License Agreement (Attachment A) with provide 32 designated parking spaces for students on VCC’s property from August 8, 2019 through October 15, 2019.
The Administration recommends that the Board ratify the attached License Agreement with VCC from August 8, 2019 through October 15, 2019.
Prepared by: Susan Rittel, Project Manager, Facilities and Construction
Reviewed by: Nick Olsen, Director of Facilities and Construction
Attachment A - License Agreement with VCC for Student Parking
11.7. Ratification of Additional May 2019 and June 2019 Contracts
In May 24, 2016, the Board of Trustees approved Board Policy 3312 (Contracts). The policy specifies that the Board will ratify contracts related to services and non-public works labor and materials less than $45,000 and public works projects less than $15,000 through a monthly consent agenda item, including contracts and agreements with no financial impact.
Per Board Policy 3312, Attachment A provides a summary of contracts and agreements that are presented for ratification. Copies of the full documents are available on request.
The Administration recommends that the Board ratify the attached contracts and agreements under $45,000.
Organizational Goal for 2018-2019: 3. To strengthen District Board Policies and Administrative Regulations which will ensure clarify of direction for staff, as evidenced by Board actions and other data sources.
The Administration recommends that the Board ratify the attached additional contracts and agreements for May 2019.
$192,627.47 from various funds.
A. Additional May 2019 and June 2019 Contracts
11.8. Approval of Contract with Keygent LLC, for Financial Advisory Services
Government Code Section 53060 provides for school districts to employ firms who furnish special services and advice in financial matters without requiring competitive bidding. The Administration of the Pleasanton Unified School District believes, however, that it serves the best interest of the District to use the Request for Proposal (RFP) process on a regular basis to ensure that the District is receiving the best possible services at competitive rates. The District conducted this RFP process previously in 2016, and has used the same financial advisor since then.
On June 7, 2019, the District issued RFP 2019-20.02 for Financial Advisory Services. A copy of the bid packet is attached (Attachment A). The scope of work includes, providing financial advisory services related to the issuance of General Obligation Bonds, Certificates of Participation, Tax Revenue Anticipation Notes, and other financial services such as recommend a financing structure, review the financial feasibility of capital projects, and recommend investment strategies. The services may also include:
Developing debt and other financial policies;
Preparing Long-Range Plan of Finance;
Implementing Long-Range of Finance;
Providing ongoing post-closing support; and
Maintaining debt profile and monitor refunding opportunities
The RFP was distributed to four (4) firms and posted on the District website.
The RFP covers the period from July 1, 2019 through June 30, 2023.
On June 17, 2019, four (4) responses were received and opened. The responses were reviewed and a summary of these firms is attached to this item (Attachment B).
On June 19, 2019, the four firms were interviewed by a panel which included:
Administrative Assistant, Business Services
A summary of the interview evaluation results is attached to this item (Attachment C).
The committee selected Keygent LLC to serve as the District’s Financial Advisor. A copy of the contract is attached to this item (Attachment D).
Keygent LLC previously provided financial advisory services to the District, and the interview panel recommends that Keygent LLC return to the District as the District’s Financial Advisors.
The Administration recommends that the Board approve the contract with Keygent LLC as presented (Attachment D).
Proposed fee schedule per financing to be funded from Bond Funds:
$40,000 - GO Bonds, BANs, COPs, CFD Bonds, and Refundings
A. RFP 2019-20.02 Financial Advisory Services
B. Summary of RFP Responses
C. RFP 2019-20.02 Evaluation Scores
D. Keygent LLC Contract
11.9. Approval of Budget Assumptions for FY 19/20
On March 5, 2019 the Administration met with the Board Budget Subcommittee (BBS) and reviewed the current year budget assumptions. The BBS provided relevant and helpful feedback, and staff indicated they would update the assumptions with the feedback. The budget assumptions is a living document that is updated regularly as new information becomes available.
On March 12, 2019, the Administration presented the assumptions with the Second Interim Budget Report to the Pleasanton Unified School District Board of Trustees (Board). Since this Board Meeting, staff have continued to update the assumptions for 2019-20 Budget Development.
On March 26, 2019, the Administration presented an updated version of the preliminary Budget Assumptions document.
On May 7, 2019, the Administration presented the updated version of the Budget Assumptions to the Board.
On June 3, 2019 , the Administration met with the BBS to review the final changes to the Budget Assumptions Document for the 2019-20 Budget Development.
On June 11, 2019, the Administration presented the final Budget Assumption Document for discussion and action. Trustees asked questions about the staffing numbers at school sites as well as carryover amounts for LCAP. The attached updated version addresses the questions that were asked by the Board.
On June 25, 2019 the Administration address the Board of Trustees questions from June 11,2019. The edit mode version is included in Attachment A and the clean version is included in Attachment B.
The Administration recommends that the Board approve the Budget Assumptions Document to include in the 2019-20 Budget
The financial impact to the District is outlined in the budget document
A. 11.9 Budget Assumptions edit version
B. 11.9 Budget Assumptions clean version
11.10. Approval of the 2019-2020 Designation of California Interscholastic Federation (CIF) Representative to League.
Each year the California Interscholastic Federation (CIF) updates the Designation of CIF Representative to League. Attached are the 2019-20 Representatives for Amador Valley High School and Foothill High School.
The Administration recommends that the Board of Trustees approve the Designation of California Interscholastic Federation (CIF) representatives to league for Amador Valley High School and Foothill High Schools for the 2019-20 school year.
The item has no immediate financial impact to the district.
Prepared by: Kathleen Rief, Director, Student Services
Reviewed by: Ed Diolazo, Assistant Superintendent, Student Support Services
Reviewed by: David Haglund, Ed. D., Superintendent
A. 2019-2020 Designation of CIF Reps to League
11.11. Approval of Additional Out-of-State and Overnight Field Trips for Students, Summer 2019-20
Administrative Regulation 6153.1 requires that the Board of Trustees approve all school sponsored overnight and out-of-state field trips. The Board approves field trips as necessary to allow for changes or additional trips that arise during the year.
The Administration recommends that the Board of Trustees approve all school sponsored overnight and out-of-state field trips.
The cost of each field trip will be covered by voluntary donations. If sufficient donations to cover the cost of the field trip for all students participating in the field trip are not collected, the field trip will be canceled.
Prepared by: Tamara Danielsen, Administrative Assistant, Educational Services
A. Additional Summer Field Trips for Students
11.12. Approval of Personnel Document
The June 25, 2019 Personnel Document (Certificated and Classified) includes: New Hires, Resignations, Retirements, Leaves of Absences, and Changes in Assignment, Step In Column, Longevity, and Separation/Releases, 39-Month Rehire List and Coaches
This agenda item aligns with District Organizational Goal 4:
To build our Professional Learning Community through strengthening employee recruitment, development, and retention strategies to ensure continuity of a high-quality workforce, as evidenced by hiring data, professional development participation, and exit surveys.
The Administration recommends that the Board consider each item and provide its approval, acceptance, or denial as recommended by Human Resources on the Personnel Document.
This item has financial implication to the District based on the change in compensation due to New Hires, Resignations, Retirements, Leaves of Absences, Changes in Assignment, Step in Column Changes, Longevity Changes, Separation/Releases, 39-Month Rehire List and Coaches.
Prepared by: Lisa Hansen, Administrative Assistant, Human Resources
Reviewed by: Julio Hernandez, Assistant Superintendent, Human Resources
Reviewed by: David Haglund, Ed.D, Superintendent
A. Personnel Doc 06-25-19
11.13. Approval of the Amendment of CPS HR Contract regarding Extension of Time
On December 11, 2018 the board approved a contract with CPS HR Consulting to provide services in performing a Classification and Total Compensation Study. The attached Addendum extends the term of the agreement from December 12, 2018 - June 30, 2019 to December 12, 2018 - September 30, 2019.
The Administration recommends the Board approve the attached Addendum extending the term of the agreement from December 12, 2018 - June 30, 2019 to December 12, 2018 - September 30, 2019.
A. CPS HR Contract Extension Amendment
11.14. Approval of the California School Employees Association Negotiated Memorandum of Understanding regarding Reclassification Requests for the 2017-2018 School Year
The District and the California School Employees Association have agreed upon the attached Memorandum of Understanding regarding Reclassification Requests for the 2017-2018 School Year.
On June 5, 2019, CSEA and the District came to agreement on which positions would be included in this MOU.
The Administration recommends that the Board approve the attached California School Employees Association Memorandum of Understanding regarding Reclassification Requests for the 2017-2018 School Year.
A. MOU Reclassification Requests 2017-2018
11.15. Approval of the California School Employees Association Negotiated Memorandum of Understanding regarding Extension of Time for the Reclassification and Total Compensation Study
The attached Memorandum of Understanding between the District and the California School Employees Association is a Revised Timeline for the Total Compensation and Classification Study. All parties agree that the study should be completed no later than September 30, 2019.
The Administration recommends the Board approve the Memorandum of Understanding for Extension of Time for the Reclassification and Total Compensation Study.
A. MOU Revised Timeline
11.16. Approval of the New Job Description of Coordinator of Language Acquisition
In an effort to provide a clear description of qualifications and responsibilities, the Human Resources Division will periodically update and/or develop job descriptions for district positions.
Attached is the new job description for Coordinator of Language Acquisition. This new job description reflects the responsibilities, functions and qualifications necessary to provide the services described.
The Administration recommends that the Board of Trustees approve the attached new job description for Coordinator of Language Acquisition.
Management/Confidential Salary Schedule Step 1 - Step 6: $130,117 - $143,658
A. Coordinator of Language Acquisition
11.17. Approval of Non-Public School (NPS), Non-Public Agency (NPA), Consultant, Independent Contractor List, Rates and Master Contract for 2019-2020
In order to meet the diverse needs of students in special education, at times, the district is in need of contracting services with nonpublic schools (NPS), nonpublic agencies (NPA), private evaluators, consultants and transportation companies. Nonpublic schools provide academic, therapeutic, mental health and behavioral support services for students in need of a more restrictive educational setting due to their disability. Nonpublic agencies provide services such as occupational therapy, physical therapy, speech therapy, transportation and other designated instructional services. Private evaluators provide assessment services for students in special education in need of independent educational evaluations.
Currently, we create one annual contract for each NPS, NPA, private evaluators or other service providers. The costs of each contract is an estimate for the fiscal year. In order to better track the monetary costs of student's placements, services and progress we would like to create annual master contracts with each. Individual service agreements and purchase orders will be submitted for each student in need of identified service(s).
The Administration recommends the Board approve the Non-Public School (NPS), Non-Public Agency (NPA), Consultant, Independent Contractor List and Rates and Master Contract for 2019-2020.
The fee is based on daily or hourly rate for services provided and paid by Special Education funds.
Agencies and consultants may request to renegotiate rates.
Prepared by: Ann Brady, Executive Secretary
Reviewed by: Mary Jude Doerpinghaus, Director of Special Education
Reviewed by: Ed Diolazo, Assistant Superintendent, Student Support and Services
Attachment A. Master Contract 2019-2020
Attachment B. Consultant, Independent Contractor List 2019-20
11.18. Approval of the California School Employees Association Negotiated Memorandum of Understanding regarding Revised Timeline for Updating Professional Growth Handbook
The District and the California School Employees Association have agreed on the attached Memorandum of Understanding regarding the Revised Timeline for Update the Professional Growth Handbook.
The Administration recommends the Board approve the Memorandum of Understanding regarding the Revised Timeline for Update the Professional Growth Handbook.
A. MOU Revised Timeline Professional Growth
12. REPORT/DISCUSSION and REPORT, DISCUSSION AND POSSIBLE ACTION
12.1. Report, Discussion and Update on the Go Green Initiative End of Year Report (15 Minutes)
The Board of Trustees adopted Board Policy 3511.1 Integrated Waste Management (IWM). The policy supports both state law and best practices to separate recyclables and organics from trash (in other words, three waste streams). This topic was introduced at All Leadership Team meetings last school year.
During this school year, the Administration worked to develop Administrative Regulations to implement the IWM Policy with support from the Go Green Initiative (GGI), a non-profit headquartered in Pleasanton with the mission to help schools develop a culture of conservation. The GGI, under the leadership of founder Ms. Jill Buck, acquired sufficient grant funding from the Altamont Education Advisory Board to help PUSD provide training at all schools on the new policy and to purchase recycling and organics bins.
The Administration requests that the Board receive the Go Green Initiative End of Year Report (Attachment A), which is prepared by Ms. Jill Buck.
The Administration recommends that the Board receive an End of Year Update Report on the Go Green Initiative.
This Board item has no financial impact to the District.
Prepared by: Micaela Ochoa, Ed.D., Deputy Superintendent, Business Services
A. GGI 18/19 Presentation
12.2. Report and Discussion on the Draft Resolution for Measure I1 Issuance B (15 Minutes)
The voters of the Pleasanton Unified School District (District) approved Measure I1 authorizing the District to issue up to $270,000,000 in aggregate principal of bonds for authorized projects.
The Board is asked to conduct a first reading of a resolution and related documents authorizing the issuance and sale of not to exceed $100,000,000 aggregate principal amount of Bonds under the November 8, 2016 authorization.
The bonds will be sold and issued by the District. Orrick, Herrington & Sutcliffe LLP will serve as bond counsel and disclosure counsel. Stifel, Nicolaus & Company, Incorporated, will serve as the underwriter.
1. Resolution (Attachment A) authorizes the issuance of the bonds and establishes parameters for the terms thereof, approves the forms of and authorizes the execution and delivery of the financing documents (including the Bond Purchase Agreement and the Continuing Disclosure Certificate), approves the form of and authorizes the distribution of the official statement (in preliminary and final form), and sets forth the security provisions for the bonds and the covenants of the District to bond owners.
2. Bond Purchase Agreement (Attachment B) specifies the purchase price of the bonds to be paid by the underwriter, the interest rates, maturity dates and principal amounts of each maturity of the bonds, the date, time and place of the closing of the bond issue, the allocation of the expenses incurred in connection with the bond issue, the parties' representations to and agreements with each other and the conditions which the school district must satisfy before the underwriter becomes obligated to purchase the bonds.
3. Continuing Disclosure Certificate (Attachment C) contains the undertakings of the District to provide the ongoing disclosure in the form of annual reports and event notices. Federal securities laws indirectly require school districts to disclose and annually update certain financial and operating information relevant to the security and repayment of bonds.
4. Official Statement (Attachment D) (in its preliminary and final form) is used to provide information to investors and prospective investors about the District and the bonds. The bonds constitute securities for purposes of state and federal securities laws and, therefore, the offering and sale of the bonds through the Official Statement is subject to certain provisions of such laws, including, importantly, the anti-fraud laws. The Official Statement sets forth information about the terms of the bonds, the security for the bonds, the sources and uses of the proceeds of the bonds, the school district and the tax base of the school district, the documents under which the bonds are issued, and the tax-exemption of interest on the bonds.
The Administration will return to recommend that the Board of Trustees approve the resolution and authorize staff to take the necessary steps to complete the financing.
The Administration recommends that the Board conduct a first reading of a resolution and related documents authorizing the issuance and sale of not to exceed $100,000,000 aggregate principal amount of Bonds under the November 8, 2016 authorization.
The bonds will be paid from taxes on property within the District levied and collected by the County of Alameda. The bonds will finance projects authorized by voters at the November 8, 2016 election.
A. Bond Resolution
B. Bond Purchase Agreement
C. Continuing Disclosure Certificate
12.3. Report, Discussion, and Possible Action to Approve the 2017-2020 Local Control and Accountability Plan (LCAP), Final Review (10 Minutes)
The PUSD 2017-2020 Local Control and Accountability Plan was presented at the June 11, 2019 Board Meeting. Guidance from the Board of Trustees will be reflected in the plan as well as an updated version of the LCAP document with edits recommended by the Alameda County of Education Teaching and Learning Division.
The LCAP is a three-year plan that describes the goals, actions, services, and expenditures to support positive student outcomes that address state and local priorities. The LCAP provides an opportunity for local educational agencies (LEAs) to share their stories of how, what, and why programs and services are selected to meet their local needs. Supplemental funding is allocated for actions and services that are identified and developed to support students who are English Learners, socio-economically disadvantaged, foster/kinship youth and/or homeless. Throughout the 2018-2019 school year, the members of the Local Control Advisory Committee met monthly to engage in a cycle of inquiry and develop recommendations regarding current and new actions and services.
The Local Control and Accountability Plan includes a District Profile, Needs Assessment, Stakeholder Engagement, Annual Update and Planned Performances, Actions and Services that align with District LCAP Goals. All these areas are in alignment with the Eight State Priorities.
Organizational Goal 1: To ensure ongoing implementation of research-based assessment strategies that focus on student academic growth and are leveraged to help close achievement and opportunity gaps, as evidenced by CAASPP, District assessments and other metrics.
Organizational Goal 2: To improve Multi-Tiered System of Supports (RTI2 and PBIS), including intervention and enrichment, as evidenced by California Dashboard and internal data sources.
The Administration recommends that the Board of Trustees review and approve the 2017-2020 Local Control and Accountability Plan (LCAP).
The District plans to receive approximately 4.3 million dollars in the Local Control Funding Formula for the LCAP Supplemental Funding during the 2019-2020 school year.
Prepared by: Pam VandeKamp, Ed.D., Director of Assessment and Accountability
Reviewed by: Odie J. Douglas, Ed.D., Assistant Superintendent
12.4. Report, Discussion, and Possible Action to Approve the 2017-20 Federal Addendum, Final Review (5 Minutes)
The PUSD Federal Addendum was presented at the June 11, 2019 Board Meeting for a first review. The LCAP (Local Control and Accountability Plan) Federal Addendum is meant to supplement the LCAP to ensure that eligible LEAs have the opportunity to meet the Local Educational Agency (LEA) Plan provisions of ESSA (Every Student Succeeds Act).
The LCAP Federal Addendum Template must be completed and submitted to the California Department of Education (CDE) to apply for ESSA funding. LEAs are encouraged to review the LCAP Federal Addendum annually with their LCAP, as ESSA funding should be considered in yearly strategic planning.
The CDE emphasizes that the LCAP Federal Addendum should not drive LCAP development. ESSA funds are supplemental to state funds, just as the LCAP Federal Addendum supplements the LCAP. LEAs are encouraged to integrate their ESSA funds into their LCAP development as much as possible to promote strategic planning of all resources; however, this is not a requirement. California’s ESSA State Plan significantly shifts the state’s approach to the utilization of federal resources in support of underserved student groups. This LCAP Federal Addendum provides LEAs with the opportunity to document their approach to maximizing the impact of federal investments in support of underserved students.
The implementation of ESSA in California presents an opportunity for LEAs to innovate with their federally-funded programs and align them with the priority goals they are realizing under the state’s Local Control Funding Formula (LCFF).
LCFF provides LEAs flexibility to design programs and provide services that meet the needs of students in order to achieve readiness for college, career, and lifelong learning. The LCAP planning process supports continuous cycles of action, reflection, and improvement.
The Administration recommends that the Board of Trustees discuss and approve the 2017-20 Federal Addendum.
The estimated federal funds PUSD will receive during the 2019-20 school year are the following:
Title I - $274,577
Title II -$155,219
Title III - $140,800 (English Learners)
Title III - $77,262 (Immigration)
Title IV - $18,277
Total: $666,135
12.5. Report, Discussion, and Possible Action to Approve the FY19/20 District Budget (30 Minutes)
On June 11, 2019, staff presented the recommended FY19/20 budget for the annual budget hearing.
The proposed budget for all Pleasanton Unified School District (PUSD) operating and capital funds, with the summary presentation are attached. The FY19/20 Proposed Budget presentation is included in Attachment A. The detailed budget is included in Attachment B. The Budget Assumptions used for the budget are included in Attachment C. An updated multi-year projection (MYP) is provided in Attachment D. The reserve level disclosure requirement per SB 858 is provided in Attachment E. The proposed use of Education Protection Funds is provided in Attachment F.
As required by Education Code, the FY 19/20 Adopted Budget is presented to the Governing Board with a positive certification. The adopted budget assumes a 3.26% increase to the base LCFF calculation and full details are included in the attached documents.
Based upon the current assumptions, the District's budget maintains a positive certification for the next three years.
The Administration recommends that the Board approve the FY19/20 proposed budget for the District.
Prepared by: Tom Gray, Executive Director, Fiscal Services
A. 12.5 Budget Presentation
B. 12.5 SACS Forms
C. 12.5 Budget Narrative
D. 12.5 Multi-Year Projection
E. 12.5 SB 858
F. 12.5 EPA Funding
12.6. Report, Discussion and Update on Potential 2020 Bond Project Update List to Conduct Community Polling (20 Minutes)
The Administration provided the Board of Trustees with updates on the market, outstanding debt, and Measure I1. In addition, staff suggested a potential 2020 bond that extends the expiring tax rate. Staff received direction to wait until Measure I1 facility projects were visible to the community before pursuing another bond measure.
Staff presented a list of unfunded projects, and the idea of moving forward with a potential 2020 bond measure that extends the tax rate.
The Administration presented:
1. An update on Measure I1 and a potential 2020 bond that extends the expiring tax rate.
2. Immediate next steps regarding prioritizing a project list for a potential 2020 bond. The potential next steps that were presented included issuing a district-wide survey to solicit feedback from staff on project priorities, similar to the process we followed in 2015-16 for Measure I1.
Staff reported to the board that in June 2019, we would recommend a list of priority projects to poll/test in the community. The community polling would be conducted in August 2019. Staff also provided the following timeline:
Contract pollster to conduct community-wide polling.
Present polling results and make a recommendation to the Board for a March 2020
or November 2020 election.
Update and Current Status
During the month of May, Administration issued a district-wide survey to staff based on the list of priority projects that were discussed in extended cabinet. The average and sorted version is attached (Attachment A). The summary survey results are attached (Attachment B).
Based on the survey results, staff recommends proceeding with community polling to assess community support for the projects listed in the survey results.
The Administration would like the Board to receive an update on the district-wide staff survey that was conducted from May 28, 2019 through June 3, 2019.
Prepared by: Micaela Ochoa, Ed.D., Deputy Superintendent
A. Averaged and Sorted Future Bond Projects Prioritization Survey Data
B. Staff Survey Potential Future Bond Projects June 2019
12.7. Report, Discussion and Possible Action to Approve the Measure I1 Purchase of Data Center and Disaster Recovery Server Hardware (15 Minutes)
The District manages and administers many servers in our district data center, located on the District Office campus. These servers house a variety of district data and provide a variety of network services to all technology users throughout the district. This hardware is obsolete and replacement is possible as a result of Measure I1.
An objective of the District Technology Plan is to enhance the reliability of access to the resources housed in the district’s server systems by creating real-time live backups of all district servers. Currently, district servers are backed up to the Cloud, and restoration of any resources from Cloud based backup is slow. By adding a second “hot” backup location, reliability will be increased in the event of a data loss or a lack of network connectivity or power loss in the District’s core datacenter located at the District Office. A comprehensive outline of the district-wide Technology Disaster Recovery Plan is presented for review as Attachment A.
Per the Disaster Recovery Plan, this Measure I1 project will install new physical server infrastructure in our District Office data center, and will introduce capacity for a second, backup data center located at a designated Disaster Recovery site, Hart Middle School. This project will also upgrade the District’s data backup system to utilize faster network speeds, so restoration of data resources will occur at a faster rate.
All labor and materials for this project will be provided using the Sourcewell / NJPA contract. Different hardware vendors and solutions were reviewed and evaluated for this project throughout the 2018-29 school year. The proposed solution and hardware vendor was selected as the best value for the District due to the proposed hardware specification and support terms that were provided for the price. Please see Attachment B for the proposed solution, including all hardware and labor required to install the new server systems. The total cost for the proposed solution is $493K.
District Office Data Center Server Hardware & Software
District Office Data Center Backup Hardware & Software
District Office Data Center Installation Services
Hart Middle School Disaster Recovery Site Server Hardware
Hart Middle School Disaster Recovery Site Installation Services
The Board of Trustees voted unanimously to place a $270 million general obligation bond measure, known at I1, on the primary election ballot.The Pleasanton community passed Measure I1 with nearly 24,000 yes votes (69.10%) during the November election.
The Board of Trustees approved a projected list of the first issuance of Measure I1 bonds, which calls for network upgrades, including server replacement.
The Board of Trustees approved the District Technology Plan for 2018-2021
The Board of Trustees approved the use of the National Joint Powers Alliance (NJPA) / Sourcewell piggyback contract for the purchase of goods and services.
This agenda item aligns with the District's LCAP Goal that "all students, regardless of race, ethnicity, socioeconomic status, or gender will be proficient/advanced and college/career ready upon graduation. We will optimize student learning by utilizing innovative technologies."
The Administration recommends the Board of Trustees approve the purchase of the Data Center and Disaster Recovery server installation project as proposed.
$493K from Measure I1 Network Upgrade budget, Issuance A
Prepared by: Amy Nichols, Director of Technology Services
Attachment A. PUSD Technology Systems_ Disaster Recovery Plan
Attachment B. CDWG Data Center and DR Proposal with Backup
Updated Attachment A. PUSD Technology Systems_Disaster Recovery Plan
12.8. Report, Discussion, and Possible Action to Approve Resolution No. 2018-2019.31 for Possible Use of the Education Protection Account (10 Minutes)
On November 6, 2012, the voters approved Proposition 30 which added Article XIII, Section 36 to the California Constitution effective November 7, 2012. The provisions of Article XIII, Section 36 create the state General Fund an Education Protection Account (EPA) to receive and disperse the revenues derived from the incremental increases in taxes imposed.
Pursuant to Article XIII, Section 36 of the California Constitution, school districts are authorized to determine how the money received from the EPA will be spent provided the governing board makes the spending determinations in an open session of a public meeting on an annual basis. EPA funds cannot be used for salaries or benefits of administrators or any other administrative costs. In addition, school districts must publish on its website an annual accounting of how much money was received from the EPA and how the funds were expended. Finally, there is a requirement for the annual financial audit to include verification that the EPA funds were used as specified by Proposition 30.
Please note EPA funds are not additional funds from the state. The impact from EPA is strictly related to cash flow. Funds from the EPA will be apportioned to districts on a quarterly basis in equal installments.
As mentioned above, EPA funds are not additional funds from the state. The EPA will merely replace state General Fund aid on a dollar for dollar basis. For FY 19/20, we estimate the District will receive approximately $11.8M in EPA Funds.
The accounting of FY 19/20 EPA funds is attached (Attachment A), and the Resolution 2018-2019.31 is attached (Attachment B).
The Administration recommends that the Board approve Resolution 2018-2019.31 for possible use of the Education Protection Account.
Prepared by: Thomas Gray, Executive Director, Fiscal Services
Reviewed by: Micaela Ochoa, Ed D., Deputy Superintendent, Business Services
12.8 Attachment A
12.8 Attachment B
12.9. Report and Discussion to Provide Administration With Direction on Investing Pleasanton Schools Educational Enrichment Foundation (PSEE) Fund Balance (Fund 17) (10 Minutes)
In December 2011, the Board of Trustees accepted an $800,000 gift from PSEE to be used for music, arts, science, and performing arts (Attachment A).
In April 2019, during a discussion about the PSEE Fund balance, Trustee Laursen asked the Administration about investing district funds. The Administration sought legal opinion about investing District resources and their response is noted below:
In general, District funds may only be held and invested in the County treasury. For example, general obligation bond proceeds cannot be invested outside the County treasury. And further, those funds are limited to investment under Government Code 53601. That section permits local agencies to invest in various securities, warrants, and instruments, but those options may be further restricted by the County’s investment policies.
However, different rules apply to a gift or bequest of money not required for the immediate needs of the District. The Education Code allows that the donation, after acceptance by the Board, be placed in the County treasury in a special “foundation fund” (Ed. Code, § 41030.) If the gift or bequest is restricted to a specific purpose, the money must be segregated in a subaccount of the Foundation Fund and used only for that purpose. (Ed. Code, § 41031.) The governing board is permitted to invest foundation funds, upon recommendation of an advisory committee, in:
• any securities, warrants, or instruments of indebtedness permitted under Section 53601 of the Government Code, or
• any corporate securities, other than corporate shares, so long as the amount of corporate securities does not exceed 50 percent of the total foundation funds invested. (Ed. Code, § 41033.)
The investment of funds in securities, warrants or instruments are permitted to be held for safekeeping with a state or national bank or trust company, or with the Federal Reserve Bank of San Francisco. (Ed. Code, §§ 41034, 41016.)
The foundation fund advisory committee must be established in number equal to the number of governing board members, composed of qualified electors in the District, who also may include Board members. (Ed. Code, § 41033.) Keep in mind, however, that the advisory committee should not contain a quorum of the Board. The Board must adopt rules and regulations relating to the advisory committee. (Ed. Code, § 41037.)
The projected ending balance in this account (as of June 30, 2019) is $292,482. On June 3, 2019, the Board Budget Subcommittee discussed possibly investing this balance. Dr. Ochoa communicated that she would present the item for discussion with the full board at its June 25, 2019 Board meeting.
The Administration requests direction from the Board on investing the PSEE Fund Balance.
The Administration is requesting direction from the Board on investing the PSEE Fund Balance (Fund 17).
The projected Non-Capital PSEE Fund Balance as of June 30, 2019 is $292,482.
A. PSEE Gift - December 2011
12.10. Report, Discussion and Possible Action to Approve the Contract for Assistant Superintendent of Human Resources (10 Minutes)
On September 12, 2017, the Board of Trustees approved the employment contract between the District and the Assistant Superintendent of Human Resources. This item is to consider approval of a new Agreement (Attachment A), commencing on July 1, 2019, and continuing through June 30, 2022. This Agreement supersedes and completely replaces the prior employment agreement (and any amendments thereto) signed by the parties on September 12, 2017.
The new Agreement contains the following changes, among others, as compared to the previous Agreement. These changes reflect the Governing Board's desire to ensure District competitiveness and promote longevity and stability in the District’s executive leadership.
Extends the term for 1 additional year, creating a new 3 year agreement.
Sets the 2019-2020 base salary at $208,992.
Establishes an Executive Cabinet salary schedule with 3.5% annual steps.
Grants medical, dental and vision benefits equal to those provided to bargaining unit members where health benefits are provided.
Organizational Goal for 2018-2019: 4. To build our Professional Learning Community through strengthening employee recruitment, development, and retention strategies to ensure continuity of a high-quality workforce, as evidenced by hiring data, professional development participation, and exit surveys.
The Administration recommends that the Board of Trustees Approve the Contract for Assistant Superintendent of Human Resources.
A. Employment Contract - JHernandez
B. Job Description for Asst. Supt. of Human Resources
12.11. Report, Discussion and Possible Action to Approve the Contract for Assistant Superintendent of Student Support Services (10 Minutes)
On October 10, 2017, the Board of Trustees approved the employment contract between the District and the Assistant Superintendent of Student Support Services. This item is to consider approval of a new Agreement (Attachment A), commencing on July 1, 2019, and continuing through June 30, 2022. This Agreement supersedes and completely replaces the prior employment agreement (and any amendments thereto) signed by the parties on October 10, 2017.
The new Agreement contains the following changes, among others, as compared to the previous Agreement. These changes reflect the Governing Board's desire to ensure District competitiveness and promote longevity and stability in the District’s executive leadership
The Administration recommends that the Board of Trustees Approve the Contract for Assistant Superintendent of Student Support Services.
A. Employment Contract - EDiolazo
B. Job Description for Asst. Supt of Student Support Services
12.12. Report, Discussion and Possible Action to Approve the Contract for Assistant Superintendent of Teaching and Learning (10 Minutes)
In closed session, the Board appointed TBD as the Assistant Superintendent of Teaching and Learning. This item presents the initial employment contract (Attachment A) between the District and the Assistant Superintendent, commencing on July 1, 2019 and continuing through June 30, 2022.
The Agreement contains the following language, among other items, and is consistent with the terms presented to other employees in the same job classification.
The initial contract term is set for 3 years.
The 2019-2020 base salary at $208,992.
Outlines a 3.5% annual salary step consistent with other like positions.
The Administration recommends that the Board of Trustees Approve the Contract for the Assistant Superintendent of Teaching and Learning.
B. Job Description for Asst. Supt Teaching and Learning
12.13. Report, Discussion and Possible Action to Approve the Superintendent's Contract (10 Minutes)
Valerie Arkin/Governing Board
On June 26, 2018, the Board of Trustees approved the employment contract between the District and the Superintendent. This item is to consider approval of a new Agreement (Attachment A), commencing on July 1, 2019, and continuing through June 30, 2023. This Agreement supersedes and completely replaces the prior employment agreement (and any amendments thereto) signed by the parties on June 26, 2018.
Extends the term for 1 additional year, creating a new 4 year agreement.
Revises the annual salary step increase down from 4% per year to 3.5% to align to the Executive Cabinet salary schedule, beginning with the 2019-2020 school year.
Sets the 2019-2020 base salary at $298,225.
The Administration recommends that the Board of Trustees Approve the Contract for the Superintendent.
Reviewed by: Valerie Arkin, Board President
A. Employment Contract - DHaglund
13. BOARD REPORTS AND REQUESTS - Board Members will report on meetings they have attended and request possible future agenda items.
14. UPCOMING BOARD MEETINGS - The next board meeting will take place on August 13, 2019.
In compliance with the American with Disabilities Act, if you need special assistance to participate in this meeting, please contact the Superintendent's Office at (925) 426-4333. Notification by Friday noon preceding the meeting will enable the District to make reasonable arrangements to ensure accessibility to this meeting.
Published: June 20, 2019, 6:01 PM