Source: https://www.ecfr.gov/cgi-bin/retrieveECFR?gp=&mc=true&n=pt41.3.102_636&r=PART&ty=HTML
Timestamp: 2020-07-15 03:35:57
Document Index: 556440435

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Title 41 → Subtitle C → Chapter 102 → Subchapter B → Part 102-36
§102-36.20 To whom do “we”, “you”, and their variants refer?
§102-36.25 How do we request a deviation from these requirements and who can approve it?
§102-36.30 When is personal property excess?
§102-36.35 What is the typical process for disposing of excess personal property?
§102-36.50 May we use a contractor to perform the functions of excess personal property disposal?
§102-36.65 Why must we use excess personal property instead of buying new property?
§102-36.75 Do we pay for excess personal property we acquire from another federal agency under a transfer?
§102-36.80 How much do we pay for excess personal property on a transfer with reimbursement?
§102-36.85 Do we pay for personal property we acquire when it is disposed of by another agency under the exchange/sale authority, and how much do we pay?
§102-36.100 When does the screening period start for excess personal property?
§102-36.105 Who is authorized to screen and where do we go to screen excess personal property on-site?
§102-36.110 Do we need authorization to screen excess personal property?
§102-36.115 What information must we include in the authorization form for non-federal persons to screen excess personal property?
§102-36.120 What are our responsibilities in authorizing a non-federal individual to screen excess personal property?
§102-36.135 How much time do we have to pick up excess personal property that has been approved for transfer?
§102-36.155 What are our responsibilities when acquiring excess personal property for use by a non-federal recipient?
§102-36.160 What additional information must we provide on the SF 122 when acquiring excess personal property for non-federal recipients?
§102-36.170 May we transfer personal property owned by one of our non-appropriated fund activities?
§102-36.190 Must we always pay 25 percent of the original acquisition cost when furnishing excess personal property to project grantees?
§102-36.200 May we acquire excess personal property for cannibalization purposes by the grantees?
§102-36.205 Is there a limit to how much excess personal property we may furnish to our grantees?
§102-36.220 Must we report all excess personal property to GSA?
§102-36.225 Must we report excess related personal property?
§102-36.240 What are the disposal condition codes?
§102-36.250 Does GSA ever take physical custody of excess personal property?
§102-36.255 What options do we have when unusual circumstances do not allow adequate time for disposal through GSA?
§102-36.260 How do we promote the expeditious transfer of excess personal property?
§102-36.265 What if there are competing requests for the same excess personal property?
§102-36.270 What if a federal agency requests personal property that is undergoing donation screening or in the sales process?
§102-36.275 May we dispose of excess personal property without GSA approval?
§102-36.280 May we withdraw from the disposal process excess personal property that we have reported to GSA?
§102-36.290 How much do we charge for excess personal property on a transfer with reimbursement?
§102-36.310 Who makes the determination to abandon or destroy excess personal property?
§102-36.315 Are there any restrictions to the use of the abandonment/destruction authority?
§102-36.320 May we transfer or donate excess personal property that has been determined appropriate for abandonment/destruction without GSA approval?
§102-36.330 Are there occasions when public notice is not needed regarding abandonment/destruction of excess personal property?
§102-36.355 What are the FSCAP Criticality Codes?
§102-36.360 How do we dispose of aircraft parts that are life-limited but have no FSCAP designation?
§102-36.390 How may we dispose of foreign excess personal property?
§102-36.400 Who pays for the transportation costs when foreign excess personal property is returned to the United States?
§102-36.415 How do we dispose of gifts other than intangible personal property?
§102-36.420 How do we dispose of gifts from foreign governments or entities?
§102-36.435 How do we identify Munitions List Items (MLIs)/Commerce Control List Items (CCLIs) requiring demilitarization?
§102-36.455 How do we report excess shelf-life items?
§102-36.460 Do we report excess medical shelf-life items held for national emergency purposes?
§102-36.465 May we transfer or exchange excess medical shelf-life items with other federal agencies?
Source: 65 FR 31218, May 16, 2000, unless otherwise noted.
(c) Surplus personal property not selected for donation is offered for sale to the public by competitive offerings such as sealed bid sales, spot bid sales, or auctions. You may conduct or contract for the sale of your surplus personal property, or have GSA or another executive agency conduct the sale on behalf of your agency in accordance with part 102-38 of this chapter. You must inform GSA at the time the property is reported as excess if you do not want GSA to conduct the sale for you.
Commerce Control List Items (CCLIs) are dual use (commercial/military) items that are subject to export control by the Bureau of Export Administration, Department of Commerce. These items have been identified in the U.S. Export Administration Regulations (15 CFR part 774) as export controlled for reasons of national security, crime control, technology transfer, and scarcity of materials.
Exchange/sale property is property not excess to the needs of the holding agency but eligible for replacement, which is exchanged or sold under the provisions of part 102-39 of this chapter in order to apply the exchange allowance or proceeds of sale in whole or part payment for replacement with a similar item.
Foreign excess personal property is any U.S. owned excess personal property located outside the United States (U.S.), the U.S. Virgin Islands, American Samoa, Guam, Puerto Rico, the Federated States of Micronesia, the Marshall Islands, Palau, and the Northern Mariana Islands.
(5) Continuously monitor the personal property under your control to assure maximum use, and develop and maintain a system to prevent and detect nonuse, improper use, unauthorized disposal, or destruction of personal property.
(6) Ensure that final disposition complies with applicable environmental, health, safety, and national security regulations.
[65 FR 31218, May 16, 2000, as amended at 71 FR 53572, Sept. 12, 2006]
(7) You or the holding agency is a wholly owned or mixed-ownership government corporation as defined in the Government Corporation Control Act (31 U.S.C. 9101-9110).
(a) You may be required to reimburse the holding agency the fair market value when the transfer involves any of the conditions in §102-36.75(b)(1) through (b)(4).
(a) Check GSAXcess®, GSA's website for searching and selecting excess personal property. For information on GSAXcess®, access http://www.gsaxcess.gov.
Under the Property Act you may acquire and furnish excess personal property for use by your non-appropriated fund activities, contractors, cooperatives, and project grantees. You may acquire and furnish excess personal property for use by other eligible recipients only when you have specific statutory authority to do so.
Yes, title to excess personal property furnished to a non-appropriated fund activity remains with the Federal Government and you are accountable for establishing controls over the use of such excess property in accordance with §102-36.45(d). When such property is no longer required by the non-appropriated fund activity, you must reuse or dispose of the property in accordance with this part.
Property purchased by a non-appropriated fund activity is not federal property. A non-appropriated fund activity has the option of making its privately owned personal property available for transfer to a federal agency, usually with reimbursement. If such reimbursable personal property is not transferred to another federal agency, it may be offered for sale. Such property is not available for donation.
[65 FR 31218, May 16, 2000, as amended at 65 FR 33778, May 25, 2000]
You may furnish to your project grantees any property, except for consumable items, determined to be necessary and usable for the purpose of the grant. Consumable items are generally not transferable to project grantees. GSA may approve transfers of excess consumable items when adequate justification for the transfer accompanies such requests. For the purpose of this section, “consumable items” are items which are intended for one-time use and are actually consumed in that one time; e.g., drugs, medicines, surgical dressings, cleaning and preserving materials, and fuels.
(2) Non-appropriated fund property (see §102-36.165).
Contact your regional GSA Personal Property Management office for any existing interagency agreements that would allow you to turn in excess personal property to a federal facility. You are responsible for any turn in costs and all costs related to transporting the excess personal property to these facilities.
(b) When you or the recipient is the DC Government or a wholly owned or mixed-ownership Government corporation (§102-36.285(a)(5) and (a)(6)), you may only require fair value reimbursement. Fair value reimbursement is 20 percent of the original acquisition cost for new or unused property (i.e., condition code 1), and zero percent for other personal property. A higher fair value may be used if you and the recipient agency agree. Due to special circumstances or the nature of the property, you may use other criteria for establishing fair value if approved or directed by GSA. You must refer any disagreements to the appropriate regional GSA Personal Property Management office.
In lieu of abandonment/destruction, you may donate such excess personal property only to a public body without going through GSA. A public body is any department, agency, special purpose district, or other instrumentality of a state or local government; any Indian tribe; or any agency of the federal government. If you become aware of an interest from an eligible non-profit organization (see part 102-37 of this chapter) that is not a public body in acquiring the property, you must contact the regional GSA Personal Property Management office and implement donation procedures in accordance with part 102-37 of this chapter.
Except as provided in §102-36.330, you must provide public notice of intent to abandon or destroy excess personal property, in a format and timeframe specified by your agency regulations (such as publishing a notice in a local newspaper, posting of signs in common use facilities available to the public, or providing bulletins on your website through the internet). You must also include in the notice an offer to sell in accordance with part 102-38 of this chapter.
[65 FR 31218, May 16, 2000, as amended at 65 FR 34983, June 1, 2000]
(2) Major components missing from the aircraft, such as engines, electronics.
(ii) Data plate is available;
Note to §102-36.340(a)(4): For additional information on military aircraft see Defense Materiel Disposition Manual, DOD 4160.21-M, accessible at www.drms.dla.mil under “Publications.”
(b) When the designated transfer or donation recipient's intended use is for non-flight purposes, you must remove and return the data plate to GSA Property Management Branch (9FBP), San Francisco, CA 94102-3434 prior to releasing the aircraft to the authorized recipient. GSA will forward the data plates to FAA.
(c) You must also submit a report of the final disposition of the aircraft to the Federal Aviation Interactive Reporting System (FAIRS) maintained by the Office of Travel, Transportation, and Asset Management (MT), GSA, 1800 F Street, NW, Washington, DC 20405. For additional instructions on reporting to FAIRS, see part 102-33 of this chapter.
Yes, you may dispose of excess FSCAP, but first you must determine whether the documentation available is adequate to allow transfer, donation, or sale of the part in accordance with part 102-33, subpart D, of this chapter. Otherwise, you must mutilate undocumented FSCAP that has no traceability to its original equipment manufacturer and dispose of it as scrap. When reporting excess FSCAP, annotate the manufacturer, date of manufacture, part number, serial number, and the appropriate Criticality Code on the SF 120, and ensure that all available historical and maintenance records accompany the part at the time of issue.
When disposing of life-limited aircraft parts that have no FSCAP designation, you must ensure that tags and labels, historical data, and maintenance records accompany the part on any transfers, donations or sales. For additional information regarding the disposal of life-limited parts with or without tags or documentation, refer to part 102-33 of this chapter.
Yes, upon declaration by the President of an emergency or a major disaster, you may loan excess personal property to state and local governments, with or without compensation and prior to reporting it as excess to GSA, to alleviate suffering and damage resulting from any emergency or major disaster (Robert T. Stafford Disaster Relief and Emergency Assistance Act (42 U.S.C. 5121-5206) and Executive Order 12148 (3 CFR, 1979 Comp., p. 412), as amended). If the loan involves property that has already been reported excess to GSA, you may withdraw the item from the disposal process subject to approval by GSA. You may also withdraw excess personal property for use by your agency in providing assistance in disaster relief. You are still accountable for this property and your agency is responsible for developing agencywide procedures for recovery of such property.
Report intangible personal property to GSA, Personal Property Management Division (FBP), Washington, DC 20406. You must not transfer or dispose of this property without prior approval of GSA. The Secretary of the Treasury will dispose of money and negotiable instruments such as bonds, notes, or other securities under the authority of 31 U.S.C. 324.
Yes, when reporting excess personal property which was processed, produced, or donated by the American National Red Cross, note “RED CROSS PROPERTY” on the SF 120 or report document. GSA will offer to return this property to the Red Cross if no other federal agency has a need for it. If the Red Cross has no requirement, the property continues in the disposal process and is available for donation.
(a) When there are quantities on hand, that would not be utilized by the expiration date and cannot be returned to the vendor for credit, you must report such expected overage as excess for possible transfer and disposal to ensure maximum use prior to deterioration.
When the remaining shelf life of any medical materials or supplies held for national emergency purposes is of too short a period to justify their continued retention, you should report such property excess for possible transfer and disposal. You must make such excess determinations at such time as to ensure that sufficient time remains to permit their use before their shelf-life expires and the items are unfit for human use. You must identify such items with “MSL” and the expiration date, and indicate any specialized storage requirements.
(a) When you dispose of excess vessels, you must indicate on the SF 120 the following information:
(3) Whether hazardous materials clean up is required, and when it will be accomplished by your agency.
(b) In accordance with 40 U.S.C. 548, the Federal Maritime Administration (FMA), Department of Transportation, is responsible for disposing of surplus vessels determined to be merchant vessels or capable of conversion to merchant use and weighing 1,500 gross tons or more. The SF 120 for such vessels shall be forwarded to GSA for submission to FMA.
(a) The Stevenson-Wydler Technology Innovation Act of 1980, as amended (15 U.S.C. 3710(i)), authorizes federal agencies to transfer excess education-related federal equipment to educational institutions or nonprofit organizations for educational and research activities. Executive Order 12999 (3 CFR, 1996 Comp., p. 180) requires, to the extent permitted by law and where appropriate, the transfer of computer equipment for use by schools or nonprofit organizations.