Source: http://www.docstoc.com/docs/65900278/Alternative-Fuel-Agreement
Timestamp: 2013-12-20 17:33:30
Document Index: 540300634

Matched Legal Cases: ['art 1', 'art 2', 'art 3', 'art 1', 'art 1', 'art 4', 'art 1', 'art\n490', 'art 490']

Alternative Fuel Agreement
d2f1c373-1ef5-4bf8-9563-bc04af26441c.xls
2010 Midwest Region Alternative Fuels Project Application
Metropolitan Energy Center (MEC) is administering the Midwest Region Alternative Fuels
Project (MRAFP) for the U.S. Department of Energy (DOE) Award Number DE-EE0002538,
supporting activities in the Clean Cities FY09-FY13 Petroleum Reduction Technologies for
the Transportation Sector. This program is funded by the American Recovery and
Reinvestment Act and is intended to stimulate the economy and create and retain jobs
through a variety of projects. Applicants may pursue any project type subject to the eligibility
with criteria described in the Funding Opportunity Announcement titled 2010 Midwest
Region Alternative Fuels Project. MEC requires that all projects included in this
partnership decrease dependence on petroleum by increasing the use of alternative fuels
and advanced technologies. Please see the Funding Opportunity Announcement (FOA) for
detailed project guidelines.
Questions may be directed to Kansas City Regional Clean Cities Coalition (KCRCCC)
Director, Kelly Gilbert at kgilbert@kcenergy.org.
Eligible applicants are all entities, public and private, that operate and/or are based in Kansas, western
Missouri, or southeast Nebraska, subject to the eligibility of their projects according to the technical
requirements in Section 4. MRAPF partners already under contract may apply for additional funding
under this announcement; however, applications from other entities may receive greater consideration.
The Project period is December 29, 2009 through December 28, 2013. MEC anticipates that projects
will be awarded in time to begin implementation during the fourth quarter of calendar year 2010. All
vehicle purchases and infrastructure development projects must be completed by December 31, 2011.
Monitoring, marketing, training and outreach for the Project will continue through December 28, 2013.
DOE has designated specific eligible project types. Eligible projects are outlined in the FOA, along
with information on any specific technology eligibility and required cost-share. The end users of the
affected vehicles and/or equipment should in all cases be either public or private fleets; funds are not
to be used for projects in which the end user of the affected equipment is a private citizen.
• Incremental cost to purchase new original equipment manufacturer (OEM) vehicles (subject to limits -
see FOA)
• Retrofit/conversion/repower of new and/or used conventional vehicles (i.e. vehicles originally
designed to operate using conventional diesel or gasoline) to run on authorized alternative fuels or
• Installation or acquisition of infrastructure necessary to directly support alternative fueled vehicles or
• Expenses associated with operation and maintenance of vehicles - limited to costs specific to
operating vehicles or fueling infrastructure for alternative fuel or advanced technologies (i.e. costs
above and beyond those associated with operating conventional vehicles and/or fueling equipment)
• Administration or project management costs as long as these costs are reasonable and directly
associated with work being performed under the proposed project
Grant Administration and Reimbursement of Expenses
Successful applicants will be notified by phone or other means of their selection and the amount of
grant funds that may be awarded. Entities selected to receive grant funding will be required to execute
a contract with MEC in the prescribed time frame. All services or work carried out under a contract
awarded as a result of this funding opportunity must be completed within the scope, time frames, and
funding limitations specified by the contract. Upon signature and execution of the contract by MEC a
copy of the executed contract will be returned to the applicant, at which time the grant will be
considered awarded. Costs may not be incurred prior to the contract being fully executed.
Grant funds will be paid out on a reimbursement basis for eligible expenses incurred and paid for by
the grant recipient. Requests for reimbursement shall include documentation to show that the
expenses have been incurred and paid for by the grant recipient. Due to transparency requirements of
the ARRA, all invoices are made public on the www.recovery.gov site. Under no circumstances will
reimbursement payments be issued for expenses incurred prior to the date of contract
The Use of the terms &quot;partner&quot; and /or &quot;partnership&quot; throughout this document is not intended to
convey that a legal partnership will be created between MEC and any entity as that term is defined
under the laws of the State of Missouri.
Award recipients must commit to submitting reports on the use of funded technologies for the duration
of the project activity life. Reporting may include information such as mileage, hours of operation,
and/or fuel use. Reporting requirements may change as needed. Due to transparency requirements
of the ARRA, any information may be made public on www.recovery.gov. Partners should identify the
activity life they are willing to commit in the Vehicle Information Table, and/or Infrastructure
InformationTable (depending what is applicable). If a competitive process is undertaken as outlined
under &quot;Selection Criteria&quot;, additional consideration may be given to projects that decrease more
petroleum consumption and have greater emissions benefits, which may correspond to a longer activity
life. Reporting may include information such as mileage, hours of operation, fuel use and
displacement, marketing, training and outreach.
Applications to the Midwest Region Alternative Fuels Project must be received at MEC offices
by 5 p.m. CDT on Friday, August 27, 2010. Please submit two (2) complete application packets,
one electronic and one printed, as specified below.
One electronic copy is preferred via attachments to email addressed to kgilbert@kcenergy.org
but may also be submitted via regular mail on a compact disc. See Section 6.2.8 Summary of
Required Files for the correct file types and names. The subject line of emailed applications
must read “MRAFP Application.” Our email system will reject emails of more than 10
megabytes. If email submission requires more than one message, please state in the subject
line “MRAFP Application: [#] of [#]” (e.g. MRAFP Application: 1 of 3).
Please address one printed copy of all application materials to: Metropolitan Energy Center,
ATTN: MRAFP Application, 3810 Paseo Boulevard, Kansas City, MO 64109-2721. This must
arrive by any method (hand delivery, mail, courier, or by other means) by 5:00 p.m. CDT on
Friday, August 27, 2010. Packets postmarked on August 27 will be considered late and non-
Please see the 2010 Mid-America Regional Alternative Fuels Project funding
opportunity announcement for full application instructions and requirements. Please
review all sections of this application before continuing. Use the following checklist
to ensure that your application packet includes all of the necessary elements:
1) Project Narrative (Text document, saved in PDF format). See FOA for instructions
2) MRAFP Application Part 1: Applicant Information (completed and signed)
3) MRAFP Application Part 2: Project Summary
4) MRAFP Application Part 3: Budget and Cost Share (use as a workbook to complete
required Budget and Budget Justification Forms, SF 424a and PMC 123.1)
5) SF 424A File - Budget Information for Non-Construction Programs (see attachments to
FOA)
6) Budget Justification File – PMC 123.1 (see attachments to FOA)
7) MRAFP Application: Vehicle Information Table, if applicable in project proposed
8) MRAFP Application: Infrastructure Information Table, if applicable in project proposed
9) Commitment Letter (see attachments to FOA for template, if desired)
Commitment Letters from parties proposing to provide part of the required cost sharing
should identify the specific dollar amount of cost sharing to be contributed and cost
sharing type (i.e. cash, services, and/or equipment) . Letters must be signed by the
person authorized to commit the expenditure of funds by the entity.
• For applications for public infrastructure, a commitment letter from the retailer should
indicate that the retailer will continue to sell the alternative fuel for a minimum of three
10) Additional supporting documentation, if applicable
• All vehicles, including retrofits/conversion systems, must be
certified/approved by the U.S. Environmental Protection Agency (EPA)
and/or California Air Resources Board (CARB) and meet the applicable
Federal Motor Vehicle Safety Standards (FMVSS) in order to be eligible for
funding. Documentation must be provided and saved together in one
PDF file named Certs.pdf.
• For infrastructure applications, documentation of the feasibility of a
location, such as agreements with a property owner, statements of support
from a property owner, etc. (may be included in a commitment letter)
• For infrastructure applications, necessary permits in hand with written
commitments from actual project partners (if applicable) and fuel suppliers is
preferred. (may be included in a commitment letter)
Applicant Name:                                          company name here
(for contracting
Have you previously participated in funding opportunities made available through the Kansas City Regional
Clean Cities Coalition (KCRCCC) or Metropolitan Energy Center?
State Government/Agency
Local Government/Agency
Indicate your organization&#39;s Dun and Bradstreet (D&amp;B) Data Universal Numbering System (DUNS) number.
Please note that all partners must have a DUNS number and maintain a current and active profile in the Central
Contractor Registration database (www.ccr.gov).
Please provide the DUNS number below.
Private Sector Applicants Only: Are you certified as a Disadvantaged Business Enterprise?
(If Yes, please include documentation)
Project Contact (Individual Managing Project Implementation)
Authorized Official (Individual Authorized to Enter into Contract with MEC)
Describe your entity&#39;s principal business:
The City of Kanas City Missiouri is a City municipality.
Briefly describe any previous experience/qualifications that your organization has with the project and work to
Briefly describe any previous experience/qualifications of the designated Project Contact (i.e. education,
training, professional/academic positions, publications, etc.).
Will your organization be partnering with other entities other than KCRCCC or MEC that will provide part of the
required cost share in the form of cash, services, and/or property? If yes, please provide the following
information of the person authorized to commit the expenditure of funds by the partnering entity. A signed
letter from this individual must be included with this application stating their organization&#39;s partnering
County where work performed
I have read, understand, and agree with the terms of the 2010 Midwest Region Alternative Fuels Project guidelines
including reimbursement procedures and reporting requirements. I further certify that I understand that application to
this funding opportunity is not a guarantee of funding, and that I will not hold KCRCCC or MEC liable for any failure to
receive project funding. I also agree that if my application is awarded by MEC, I will fully participate in project
implementation as indicated in this application.
I hereby certify that, to the best of my knowledge and belief, all information provided in this application and any
attachments is true and correct. I further understand that prior to incorporating these forms and information into a grant
contract, the data and information may be revised by MEC for accuracy or program requirements and that my
acceptance of a grant contract will constitute agreement with those revisions.
Signature of Authorized Official                                                              Date
1   Applicant Name:                 from Part 1: company name here
2   Describe the project, including how the use of alternative fueled vehicles and advanced technology vehicles, will reduce petroleum use
and decrease emissions.
3   Describe work elements included in planning the project and maintaining the work elements related to aspects of the project. This
section should be divided into phases of the project, as appropriate. See MEC&#39;s overall Statement of Project Objectives as an example
(provided as an attachment or on our web site at www.kcenergy.org/transportation).
e.g.: Phase I
• Task 1.0 Project Planning - Description of project management plan and how actvities will be reported on in accordance
• Task 2.0 (Title)
4   Describe the role/responsibility your organization will take in project implementation. If you identified other partners in Part 1 of the
application, identify their roles as well. Indicate how your various responsibilities will work together to ensure successful project
5   Complete the table below to indicate a schedule for project implementation, including major milestones. Recall that all projects must
be complete by December 2011, with monitoring and reporting through December 2013.
Major Milestone                                               Anticipated Completion Date
Training Development &amp; Delivery
6   Indicate the address of primary performance site(s) where the work will be performed. If a portion of the project will be performed at
any other site(s), identify the site location(s).
7   Identify the facilities, that directly apply to this project, to be used at each work site.
Facility Type (i.e. laboratory, office, etc.)                               Extent of Availability for Project
8   List important items of equipment already available for this project.
Item                                                        Extent of Availability for Project
9   Describe how you will identify, analyze, and respond to perceived risks associated with the proposed project.
Part 4: Budget and Cost Share
Applicant Name:        from Part 1: company name here
Use this spreadsheet to draft your budget and cost share information for inclusion in the required SF 424a
Budget form and PMC 123.1 Budget Justification form.
Describe how your organization will secure the funding necessary for the applicant cost share of the project.
Note that the cost share requirements cannot be met by using other federal funds.
Describe any additional resources that your organization may be able to leverage to enhance project
Describe any cost share elements or leveraged resources that other identified partners may be able to provide.
Complete the tables below to provide an estimated budget for the project.
Source of Cost Share and/or
Federal Funds Applicant Cost Leveraged        Leveraged Funds (i.e.
Description            Total Cost
Requested     Share          Funds            applicant&#39;s own funds, loan,
State grant, etc.)
Non-Construction Labor (Personnel Hours and Fringe Benefits)
Federal Funds Applicant Cost Leveraged       Leveraged Funds (i.e.
Requested     Share          Funds           applicant&#39;s own funds, loan,
Construction Labor (Category, Hours, and Fringe Benefits)
NOT APPLICABLE                      0               0              0             0
DOE funds are to be used to pay for the incremental cost to purchase new OEM vehicles or the retrofit/conversion/repower of new and/or
used conventional vehicles (i.e., vehicles originally designed to operate using conventional diesel or gasoline) to run on authorized
alternative fuels or utilize advanced technologies
Vehicle Information of Vehicle Being Purchased or Retrofit/Converted/Repowered
Vehicle Purchase,     Age of Vehicle Being
Vehicle Make       Vehicle Model       Vehicle Year       Repower, conversion,         Converted                                 Quantity
or retrofit (specify)1 (conversions only)2
Fuel, Mileage, Ownership Information
Estimated                                                                 Approximate
Type of Alternative                            Emissions
Petroleum                                    Annual Mileage            Distance to Closest Projected Future Ownership Periods
Fuel(s) or Advance                             Reduction
Displacement                                    (vehicle/year)             Alternative Fuel           (conversions only)
Vehicle Technology                             Estimates4
(vehicle/year)3                                                                Station
Total Cost of          Vehicle,          Incremental
Requested Federal            Minimum Activity
Comparable            Including            Cost Per                                                                       Additional Information
Share ($)                   Life6 (Years)
Conventional Model     Conversion or          Vehicle5
Vehicle Purchase, Repower, Conversion, or Retrofit
All vehicles, including retrofits/conversion systems, must be certified/approved by the U.S. Environmental Protection Agency (EPA) and/or California Air Resources
Board (CARB) and meet the applicable Federal Motor Vehicle Safety Standards (FMVSS) in order to be eligible for funding. Documentation must be provided.
For conversions, the age of the vehicles and the projected future ownership periods must be identified. The requirements of the conversion must be detailed
including a listing of the required equipment/components.
Estimated Petroleum Displacement
• Fuel displacement is based on the fuel consumption of a comparable conventional fuel/technology vehicle whether the new vehicles are replacing older vehicles or
are additions to the existing fleet. Displacement should be provided over the projected ownership period of the vehicle(s), not the vehicle lifetime. Fuel displacement
shall be based on the fuel consumption of a comparable conventional fuel/technology vehicle whether the new vehicles are replacing older vehicles or are additions
to the existing fleet.
• Preference will be given to projects that displace the greatest amount of petroleum.
• Emissions reductions that will be achieved by this project should be calculated using a nationally recognized modeling method (such as GREET or AirCRED from
Argonne National Laboratory) (see:http://www.transportation.anl.gov/modeling_simulation/GREET/ or http://www.airccred.anl.gov/).
• Vehicle proposals that exclusively use alternative fuels in dedicated vehicles will be ranked higher than those with bi-fuel capabilities.
• For light-duty AFVs, State and alternative fuel provider entities covered by the Energy Policy Act of 1992&#39;s Alternative Fuel Transportation Program (10 CFR Part
490) are eligible for funding for only those AFVs in excess or their annual AFV acquisition requirements. Since medium- and heavy-duty AFVs are not covered by
10CFR Part 490, State and fuel provider entities are eligible for funding for acquisition of any of those vehicles.
• Fuel Provider fleets and State fleets covered by EPAct State and Alternative Fuel Provider Program are eligible for infrastructure funding; however, extra
consideration will be given if the facilities are shared or have open access to multiple fleets and/or accessible to the public. Additionally, Fuel Provider fleets and
State fleets covered by EPAct State and Alternative Fuel Provider Program must be in compliance with the EPAct alternative fuel vehicle acquisition rule in order to
be eligible to be a project partner and receive funding. Finally, Federal fleets are not eligible for vehicle or infrastructure funding under this area of interest.
• Incremental cost shall be calculated on the difference between the cost of the AFV/Advanced Technology Vehicle and the cost of a comparable conventional model
verified by manufacturer estimate, after all other applicable manufacturer and local/state rebates, tax credits, and cash equivalent incentives are applied
• For Area of Interest 4, DOE will cover the incremental cost of the vehicles subject to the following limits:
• For neighborhood electric vehicles, the DOE funding shall be limited to $2,000 per vehicle, not to exceed the actual cost
• For light-duty hybrid vehicles, and light-duty diesel vehicles, the DOE funding of incremental cost shall be limited to $2,000 per vehicle, not to exceed the actual
• For light-duty fuel cell vehicles, the DOE funding of incremental cost shall be limited to $500,000 per vehicle, not to exceed the actual incremental cost
• For all other light-duty alternative fueled and advanced technology vehicles, the DOE funding of incremental cost shall be limited to $50,000 per vehicle, not to
exceed the actual incremental cost
• For medium- and heavy-duty alternative fueled and advanced technology vehicles, the DOE funding of incremental cost shall be limited to $200,000 per vehicle,
not to exceed the actual incremental cost
• For medium- and heavy-duty electric vehicles, and/or medium- and heavy-duty hybrids/plug-in hybrids powered exclusively by alternative fuels, the DOE funding
of incremental cost shall be limited to $500,000 per vehicle, not to exceed the actual incremental cost
• For medium- and heavy-duty fuel cell vehicles, the DOE funding of incremental cost shall be limited to 1,000,000 per vehicle, not to exceed the actual
• For all off-road alternative fuel or advanced technology vehicles, the DOE funding of incremental cost shall be limited to $50,000 per vehicle, not to exceed the
actual incremental cost
• For vehicle conversions, the incremental cost shall be based on the cost of the new fuel system plus installation after all other applicable manufacturer and
local/State rebates and cash equivalent incentives are applied
• Funds are not available for non-fuel system upgrades such as transmissions and exhaust systems and should not be included in the incremental cost of the project
to be supported under this announcement
Amount of time benefits may be yielded by the project from the final completion date:
• Purchase of new or used vehicles (minimum of five years)
• Repower (minimum of five years)
• Conversion/Retrofit (minimum of two years)
(Alternative Fueling Stations/Sites)
Manufacturer Phone Number (Optional)
• There is no maximum limit or percentage for DOE share of infrastructure; however, the minimum 50% cost share required for your total application must be maintained.
• Please include multiple refueling sites within a single application even if the proposed sites have a great geographic diversity or will dispense different fuels.
• Refueling sites that contribute to an infrastructure corridor development plan or regional strategy are desirable and should be clearly noted.
• Applicants are cautioned that project sites which require extensive conversion and/or the installation of completely new infrastructure may require additional review and
evaluation under the National Environmental Protection Act (NEPA) including an initial Environmental Assessment (roughly estimated to cost $5,000-$10,000) which would
be considered a project cost and subject to cost sharing. Applicants proposing such conversion/installation activities should make appropriate consideration of NEPA
compliance in all aspects of project planning, scheduling, and costing. In the event that a full Environmental Assessment is required for a specific site, the applicant will be
requested to provide specified environmental data relative to that site.
• Applicants are advised that none of the funds appropriated or otherwise made available by this Act may be used for a project for the construction, alteration, maintenance,
or repair of a public building or public work unless all of the iron, steel, and manufactured goods used in the project are produced in the United States.
Company or                 Location of Refueling
Please Describe (near fleet(s),                 Additional         Minimum Activity Life
Station                          City                     County
Station Name                                                                                                     near highway, high flex-fuel                  Information               (Years)1
(Cross Streets)
vehicle density, etc.)
1                                                                                                                                                                                                       5
2                                                                                                                                                                                                       5
3                                                                                                                                                                                                       5
Description                 Contribute to an
(retrofit, upgrade, new       infrastructure corridor         Type of Alternative                                            Public Access?                       Status of Site        Status of Licensing
# of Dispensers
installation at existing       development plan or                 Fuel(s)                                                      (Yes/No)                           Agreement2             and Permitting2
location, part of new       regional study? (Yes/No)
Alternative Fuel Sales                                                                                                                      Basis of Cost
Current Monthly Fuel               Total Cost of         Requested Federal
(Gallons) &amp; Basis of                                                                                     Operation and Maintenance Cost3 Estimate (quote or                              Other Information
Sales (Gallons)                 Infrastructure             Share ($)
past experience)
Eligible Refueling Infrastructure:
• New dispensing facilities, or additional equipment or upgrades and improvements to existing refueling sites
• Upgrading or modifying private fueling stations to allow public and/or shared fleet access
• The purchase of equipment or to pay for specific turn-key fueling services by alternative fuel providers
• Facility upgrades or building modifications that are necessary to accommodate alternative fuels for fleet garages and other maintenance/service centers
• Projects may be proposed that include multiple fuel types at the same location or at different locations
• Refueling infrastructure will be given extra consideration if the facilities are shared or have open access to multiple fleets and/or are accessible by the public
• Refueling equipment and infrastructure must be designed, installed and maintained as required by the existing recognized codes and standards and approved by the
local/State Authority Having Jurisdiction (AHJ). Infrastructure projects must describe their plan to communicate/coordinate with the appropriate AHJs.
• Eligible infrastructure costs must be limited to the development of the refueling capability and related service/support for alternative fuel and/or advance technology vehicles
• Infrastructure projects must dispense fuel into vehicles on site in order to be considered
• E85 refueling infrastructure projects must include plans to add adequate labeling or signage that states:
• Federal law prohibits the use of gasoline containing more than 10 percent ethanol in any motor vehicle or non-road engine that is subject to EPA regulations, other than flexible-fuel vehicles or engines,
• Using this fuel in any vehicle or engine that is not a flexible-fuel vehicle or engine may damage the vehicle or engine and void its warranty
• Publicly-available facilities that agree to display and advertise the availability and cost of alternative fuels in the same manner as conventional fuels will be ranked higher
• Placement of clear and visible street-signage at the public fuel station advertising the type of renewable fuel blend offered and the prevailing price and strategic placement of signs to maximize visibility on
public streets and highways advertising the availability of renewable fuel blends, taking into account state and local requirements for signage is preferred
• A letter of commitment from station owners regarding this should accompany application
• Bulk fuel production facilities are not eligible for selection under this announcement
• Blending pumps (i.e. pumps that allow for fuel blends lower than E85 or B20) are not eligible for selection under this announcement
• For projects including infrastructure, activity life must be a minimum of five years.
Eligible operation and maintenance costs are limited to costs specific to operating vehicles or fueling infrastructure for alternative fuel or advanced technologies (i.e. costs above and beyond those associated
with operating conventional vehicles and/or fueling equipment). For example, funding cannot be used for fuel, tires, driver salaries, etc.
Necessary permits in hand with written commitments from actual project partners (if applicable) and fuel suppliers is preferred.
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