Source: https://www.law.cornell.edu/cfr/text/48/appendix-F_to_chapter_2
Timestamp: 2017-01-18 12:19:21
Document Index: 276186118

Matched Legal Cases: ['art 2', 'art 3', 'art 4', 'art 5', 'art 6', 'art 7', 'art 8', 'art 3', 'art.2017']

48 CFR Appendix F to Chapter 2, Material Inspection and Receiving Report | US Law | LII / Legal Information Institute
CFR › Title 48 › Chapter 2 › Subchapter I › Appendix F_to_chapter_2 48 CFR Appendix F to Chapter 2, Material Inspection and Receiving Report
Appendix F to Chapter 2 - Material Inspection and Receiving Report
Part 2 - Contract Quality Assurance On Shipments Between Contractors
Part 3 - Preparation of the Wide Area Workflow Receiving Report (WAWF RR)
Part 4 - Preparation of the DD Form 250 and DD Form 250C
Part 5 - Distribution of Wide Area Workflow Receiving Report (WAWF RR), DD Form 250 and DD Form 250C
Part 6 - Preparation of the DD Form 250-1 (Loading Report)
Part 7 - Preparation of the DD Form 250-1 (Discharge Report)
Part 8 - Distribution of the DD Form 250-1
(a) This appendix contains procedures and instructions for the use, preparation, and distribution of the Wide Area WorkFlow (WAWF) Receiving Report (RR), WAWF Reparable Receiving Report (WAWF RRR) , the WAWF Energy RR, and commercial shipping/packing lists used to document Government contract quality assurance. The WAWF RR is the electronic equivalent of the DD Form 250, Material Inspection and Receiving Report (MIRR). The WAWF Energy RR is the electronic equivalent of the DD Form 250 for overland shipments and DD Form 250-1, Tanker/Barge Material Inspection and Receiving Report, for waterborne shipments. The WAWF RRR is the electronic equivalent of the DD Form 250 for repair, maintenance, or overhaul of Government-furnished property.
(a) The WAWF RR, WAWF RRR and the DD Form 250 are multipurpose reports used - (1) To provide evidence of Government contract quality assurance at origin or destination;
(6) As a contractor invoice (the WAWF RR, WAWF RRR or DD Form 250 alone cannot be used as an invoice, however the option exists to create an invoice from the Receiving Report or a Combo (Invoice and Receiving Report) both of which minimize data entry); and
(b) Do not use the WAWF RR, WAWF RRR or the DD Form 250 for shipments - (1) By subcontractors, unless the subcontractor is shipping directly to the Government; or
(c) The contractor prepares the WAWF RR, WAWF RRR or the DD Form 250, except for entries that an authorized Government representative is required to complete. When using a paper DD Form 250, the contractor shall furnish sufficient copies of the completed form, as directed by the Government representative.
(1) For bulk movements of petroleum products by tanker or barge to cover - (i) Origin or destination acceptance of cargo; or
(i)Contiguous United States. Contractors may consolidate multiple car or truck load shipments of petroleum made on the same day, to the same destination, against the same contract line item, on one WAWF RR or DD Form 250. To permit verification of motor deliveries, assign each load a load number which can be identified to the shipment number in Block 2 of the DD Form 250. Include a shipping document (commercial or Government) with each individual load showing as a minimum - (A) The shipper;
(ii)Overseas. The same criteria as for contiguous United States applies, except the consolidation period may be extended, if acceptable to the receiving activity, shipping activity, Government finance office, and the authorized Government representative having cognizance at the contractor's facility. In addition, the contractor may include more than one contract line item in each WAWF RR or DD Form 250 if the shipped to, marked for, shipped from, mode of shipment, contract quality assurance, and acceptance data are the same for all line items.
(6)Consolidation of Coal Shipments on a Single WAWF RR or DD 250. Contractors may consolidate multiple railcar or truck shipments of coal made on the same day, to the same destination, against the same contract line items, on one WAWF RR or DD 250. To permit verification of truck deliveries, assign each load a load number which can be identified to the shipment number in Block 2 of the DD Form 250 and the analytical test report. Include a commercial shipping document with each individual truck load showing as a minimum - (i) The shipper;
Part 3 - Preparation of the Wide Area Workflow (WAWF) Receiving Report (WAWF RRR), and WAWF Energy RR
(ii) Except as indicated in paragraph (b)(1)(iii) of this appendix, do not enter supplementary numbers used in conjunction with basic PIIDs to identify - (A) Modifications of contracts and agreements;
(iii) The prime contractor shall control deliveries and on the final shipment of the contract shall end the shipment number with a “Z.” Where the final shipment is from other than the prime contractor's plant, the prime contractor may elect either to - (A) Direct the subcontractor making the final shipment to end that shipment number with a “Z”; or
(4) B/L TCN. When applicable, enter - (i) The commercial or Government bill of lading number after “B/L;” WAWF provides the capability to separately and correctly identify the Government Bill of Lading (GBL) from a Commercial Bill of Lading (CBL). An authorized user will select whether the entered bill of lading number is either a GBL number or a CBL number.
The contracting officer will advise - (1) The consignee of the results (approval/disapproval); and
(A) The authorized Government representative must: - (1) Place an “X” in the appropriate CQA and/or acceptance box(es) to show origin CQA and/or acceptance; and
(v) Destination. When CQA and acceptance or acceptance is at destination, the authorized Government representative must - (A) Place an “X” in the appropriate box(es); and
Motor, truckload.
Motor, less than truckload.
Van (unpacked, uncrated personal or Government property).
Driveaway, truckaway, towaway.
Air Mobility Command (Channel and Special Assignment Airlift Mission).
Surface parcel post.
Government trucks, for shipment outside local delivery area.
Air, small package carrier.
Rail, carload.
Rail, less than carload.
Surface, freight forwarder.
LOGAIR.
Organic military air (including aircraft of foreign governments).
Through Government Bill of Lading (TGBL).
Commercial air freight (includes regular and expedited service provided by major airlines; charters and air taxis).
European Distribution System or Pacific Distribution System.
Scheduled Truck Service (STS) (applies to contract carriage, guaranteed traffic routings and/or scheduled service).
Air freight forwarder.
QUICKTRANS.
SEAVAN.
Water, river, lake, coastal (commercial).
Bearer, walk-thru (customer pickup of material).
Military Intratheater Airlift Service.
Military Sealift Command (MSC) (controlled contract or arranged space).
Government watercraft, barge, lighter.
Roll-on Roll-off (RORO) service.
Armed Forces Courier Service (ARFCOS).
Surface, small package carrier.
Military official mail (MOM).
1 Includes trailer/container-on-flat-car (excluding SEAVAN).
(3) Enter to the right of and on the same line as the word “Code” in Blocks 9 through 12 and in Block 14 - (i) The Commercial and Government Entity Handbook (H4/H8) code;
(1) Block 1 - Procurement instrument identification (Contract) NO. See paragraph F-301(b)(1).
(2) Block 2 - Shipment no. See F-301(b)(2), Shipment no. When the series is completely used, change the shipment number prefix and start with 0001.
(3) Block 3 - Date shipped. Enter the date the shipment is released to the carrier or the date the services are completed. If the shipment will be released after the date of CQA and/or acceptance, enter the estimated date of release. When the date is estimated, enter an “E” after the date. Do not delay distribution of the MIRR for entry of the actual shipping date. Reissuance of the MIRR is not required to show the actual shipping date (see F-403).
(4) Block 4 - B/L TCN. When applicable, enter - (i) The commercial or Government bill of lading number after “B/L;”
(5) Block 5 - Discount terms.
(6) Block 6 - Invoice no./date.
(7) Block 7 - Page/of. Consecutively number the pages of the MIRR. On each page enter the total number of pages of the MIRR.
(8) Block 8 - Acceptance point. Enter an “S” for Origin or “D” for destination.
(9) Block 9 - Prime contractor/code. Enter the code and address.
(10) Block 10 - Administered by/code. Enter the code and address of the contract administration office cited in the contract.
(11) Block 11 - Shipped from/code/fob.
(12) Block 12 - Payment will be made by/code. Enter the code and address of the payment office cited in the contract.
(13) Block 13 - Shipped to/code. Enter the code and address from the contract or shipping instructions.
(14) Block 14 - Marked for/code. Enter the code and address from the contract or shipping instructions. When three-character project codes are provided in the contract or shipping instructions, enter the code in the body of the block, prefixed by “Proj”; do not enter in the Code block.
(15) Block 15 - Item No. See paragraph F-301(b)(14) with the exception to F301(b)(2)(B)2 that line item numbers not in accordance with the Uniform Contract Line Item Numbering System may be entered without regard to positioning.
(16) Block 16 - Stock/part No./description.
(C) On the next printing lines enter - (1) The MIPR number prefixed by “MIPR” or the MILSTRIP requisition number(s) when provided in the contract; or
V04696-185-750XY19059A - EA 5
N0018801776038XY3211BA - EA 200
AT650803050051AAT6391J - EA 1000
Gross Shipping Wt.
(17) Block 17 - Quantity shipped/received.
(ii) On the final shipment of a line item of a contract containing a clause permitting a variation of quantity and an underrun condition exists, the prime contractor shall enter a “Z” below the last digit of the quantity. Where the final shipment is from other than the prime contractor's plant and an underrun condition exists, the prime contractor may elect either to - (A) Direct the subcontractor making the final shipment to enter a “Z” below the quantity; or
SHIP/REC'D 1000
(18) Block 18 - Unit. Enter the abbreviation of the unit measure as indicated in the contract for payment. Where a second unit of measure is indicated in the contract for purposes other than payment or used for shipping purposes, enter the second unit of measure directly below in parentheses. Authorized abbreviations are listed in MIL-STD-129, Marking for Shipping and Storage. For example, LB for pound, SH for sheet.
(19) Block 19 - Unit price. The contractor may, at its option, enter unit prices on all MIRR copies, except as a minimum:
(20) Block 20 - AMOUNT. Enter the extended amount when the unit price is entered in Block 19.
(21) Block 21 - Contract quality assurance (CQA).
(iii) When contract terms provide for use of Certificate of Conformance and shipment is made under these terms, the contractor shall enter in capital letters “CERTIFICATE OF CONFORMANCE” in Block 21a on the next line following the CQA and acceptance statements. Attach or include the appropriate contractor signed certificate on the top copy of the DD Form 250 copies distributed to the payment office or attach or include the appropriate certificate on the contract administration office copy when contract administration (Block 10 of the DD Form 250) is performed by the Defense Contract Management Agency. In addition, attach a copy of the signed certificate to, or enter on, copies of the MIRR sent with shipment.
(A) The authorized Government representative must - (1) Place an “X” in the appropriate CQA and/or acceptance box(es) to show origin CQA and/or acceptance. When the contract requires CQA at destination in addition to origin CQA, enter an asterisk at the end of the statement and an explanatory note in Block 16;
(B) When alternative release procedures apply - (1) The contractor or subcontractor shall complete the entries required under paragraph (A) and enter in capital letters “ALTERNATIVE RELEASE PROCEDURE” on the next line following the printed CQA/acceptance statement.
(B) When CQA and acceptance or acceptance is at destination, the authorized Government representative must - (1) Place an “X” in the appropriate box(es);
(22) Block 22 - Receiver's use. The authorized representative of the receiving activity (Government or contractor) must use this block to show receipt, quantity, and condition. The authorized representative must - (i) Enter the date the supplies arrived. For example, when off-loading or in-checking occurs subsequent to the day of arrival of the carrier at the installation, the date of the carrier's arrival is the date received for purposes of this block;
(23) Block 23 - Contractor use only. Self explanatory.
(c) Block 17 - Enter the “total” quantity shipped by line item or, if applicable, grouped identical line items.
(d) Use the DD Form 250c to list each individual “Shipped To” and “Marked For” with - (1) Code(s) and complete shipping address and a sequential shipment number for each;
Make a new revised MIRR or correct the original when, because of errors or omissions, it is necessary to correct the MIRR after distribution has been made. Use data identical to that of the original MIRR. Do not correct MIRRs for Blocks 19 and 20 entries. Make the corrections as follows - (a) Circle the error and place the corrected information in the same block; if space is limited, enter the corrected information in Block 16 referencing the error page and block. Enter omissions in Block 16 referencing omission page and block. For example - 2. SHIPMENT NO.
(d) Contractors shall make distribution promptly, but no later than the close of business of the work day following - (1) Signing of the DD Form 250 (Block 21a) by the authorized Government representative; or
Table 1 - Standard Distribution
With Shipment*
Consignee (via mail)
Payment Office **
(Forward direct to address in Block 12 except - (i) When address in Block 10 is a DCMA office and payment office in Block 12 is the Defense Finance and Accounting Service, Columbus Center, do not make distribution to the Block 12 addressee;
ADP Point for CAO (applicable to Air Force only)
CAO of Contractor Receiving GFP
CAO address unless otherwise specified in the contract
U.S. Military Advisory Group, Military Attache, Mission, or other designated agency address as specified in the contract
Commander, U.S. Army Security Assistance Command, ATTN: AMSAC-OL, 54 “M” Avenue, Suite 1, New Cumberland, PA 17070-5096
Air Force On shipments of new production of aircraft and missiles, class 1410 missiles, 1510 aircraft (fixed wing, all types), 1520 aircraft (rotary wing), 1540 gliders, 1550 target drones
HQ Air Force Materiel Command, LGX-AVDO, Area A, Building 262, Room N142, 4375 Chidlaw Road, Wright-Patterson AFB, OH 45433-5006
National Defence Headquarters, Ottawa, Ontario Canada, K1A OK4 ATTN: DPSUPS3
Consignee address (Block 13), ATTN: Property Officer
Naval Inventory Control Point Deputy Commander for International Programs (NAVICP Code P761), 700 Robbins Avenue, Philadelphia, PA 19111-5095
Naval Inventory Control Point (Code 0142) for aviation type material, 700 Robbins Avenue, Philadelphia, PA 19111-5098 and
Naval Inventory Control Point (Code 0143) for all other material 5450 Carlisle Pike, PO Box 2020, Mechanicsburg, PA 17055-0788
* Each addressee.
(a) Block 1 - Tanker/barge. Line out “TANKER” or “BARGE” as appropriate and place an “X” to indicate loading report.
(b) Block 2 - Inspection office. Enter the name and location of the Government office conducting the inspection.
(c) Block 3 - Report No. Number each form consecutively, starting with number 1, to correspond to the number of shipments made against the contract. If shipment is made from more than one location against the same contract, use this numbering system at each location.
(d) Block 4 - Agency placing order on shipper, city, state and/or local address (loading). Enter the applicable Government activity.
(e) Block 5 - Department. Enter military department owning product being shipped.
(f) Block 6 - Prime contract or P.O. No. Enter the contract or purchase order number.
(g) Block 7 - Name of prime contractor, city, state and/or local address (loading). Enter the name and address of the contractor as shown in the contract.
(h) Block 8 - Storage contract. Enter storage contract number if applicable.
(i) Block 9 - Terminal or refinery shipped from, city, state and/or local address. Enter the name and location of the contractor facility from which shipment is made. Also enter delivery point in this space as either “FOB Origin” or “FOB Destination.”
(j) Block 10 - Order No. on supplier. Enter number of the delivery order, purchase order, subcontract or suborder placed on the supplier.
(k) Block 11 - Shipped to: (receiving activity, city, state and/or local address). Enter the name and geographical address of the consignee as shown on the shipping order.
(l) Block 12 - B/L number. If applicable, enter the initials and number of the bill of lading. If a commercial bill of lading is later authorized to be converted to a Government bill of lading, show “Com. B/L to GB/L.”
(m) Block 13 - Reqn. or request No. Enter number and date from the shipping instructions.
(n) Block 14 - Cargo No. Enter the cargo number furnished by the ordering office.
(o) Block 15 - Vessel. Enter the name of tanker or barge.
(p) Block 16 - Draft arrival. Enter the vessel's draft on arrival.
(q) Block 17 - Draft sailing. Enter the vessel's draft on completion of loading.
(r) Block 18 - Previous two cargoes. Enter the type of product constituting previous two cargoes.
(s) Block 19 - Prior inspection. Leave blank.
(t) Block 20 - Condition of shore pipeline. Enter condition of line (full or empty) before and after loading.
(u) Block 21 - Appropriation (loading). Enter the appropriation number shown on the contract, purchase order or distribution plan. If the shipment is made from departmentally owned stock, show “Army, Navy, or Air Force (as appropriate) owned stock.”
(v) Block 22 - Contract item no. Enter the contract item number applicable to the shipment.
(w) Block 23 - Product. Enter the product nomenclature and grade as shown in the contract or specification, the stock or class number, and the NATO symbol.
(x) Block 24 - Specifications. Enter the specification and amendment number shown in the contract.
(y) Block 25 - Statement of quantity. Enter in the “LOADED” column, the net barrels, net gallons, and long tons for the cargo loaded. NOTE: If more than 1/2 of 1 percent difference exists between the ship and shore quantity figures, the contractor shall immediately investigate to determine the cause of the difference. If necessary, prepare corrected documents; otherwise, put a statement in Block 28 as to the probable or actual cause of the difference.
(z) Block 26 - Statement of quality.
(aa) Block 27 - Time statement. Line out “DISCHARGE” and “DISCHARGING.” Complete all applicable entries of the time statement using local time. Take these dates and times from either the vessel or shore facility log. The Government representative shall ensure that the logs are in agreement on those entries used. If the vessel and shore facility logs are not in agreement, the Government representative will explain the reasons in Block 28 - REMARKS. Do not enter the date and time the vessel left berth on documents placed aboard the vessel. The date and time shall appear on all other copies. Express all dates in sequence of day, month, and year with the month spelled out or abbreviated (e.g., 10 Sept. 67). The term FINISHED BALLAST DISCHARGE is meant to include all times needed to complete deballasting and mopping/drying of ship's tanks. The inspection of ship's tanks for loading is normally performed immediately upon completion of drying tanks.
(bb) Block 28 - Remarks. Use this space for reporting:
(cc) Block 29 - Company or receiving terminal. Line out “OR RECEIVING TERMINAL” and get the signature of the supplier's representative.
(dd) Block 30 - Certification by government representative. Line out “discharged.” The Government representative shall date and sign the form to certify inspection and acceptance, as applicable, by the Government. The name of the individual signing this certification, as well as the names applied in Blocks 29 and 31, shall be typed or hand lettered. The signature in Block 30 must agree with the typed or lettered name to be acceptable to the paying office.
(ee) Block 31 - Certification by master or agent. Obtain the signature of the master of the vessel or its agent.
(a) Block 1 - Tanker/barge. Line out “TANKER” or “BARGE” as applicable and place an “X” to enter discharge report.
(b) Block 2 - Inspection office. Enter Government activity performing inspection on the cargo received.
(c) Block 3 - Report No. Leave blank.
(d) Block 4 - Agency placing order on shipper, city, state and/or local address (loading). Enter Government agency shown on loading report.
(e) Block 5 - Department. Enter Department owning product being received.
(f) Block 6 - Prime contract or P.O. No. Enter the contract or purchase order number shown on the loading report.
(g) Block 7 - Name of prime contractor, city, state and/or local address (loading). Enter the name and location of contractor who loaded the cargo.
(h) Block 8 - Storage contract. Enter the number of the contract under which material is placed in commercial storage where applicable.
(i) Block 9 - Terminal or refinery shipped from, city, state and/or local address. Enter source of cargo.
(j) Block 10 - Order No. on supplier. Make same entry appearing on loading report.
(k) Block 11 - Shipped to: (RECEIVING ACTIVITY, CITY, STATE AND/OR LOCAL ADDRESS). Enter receiving activity's name and location.
(l) Block 12 - B/L number. Enter as appears on loading report.
(m) Block 13 - Reqn. or request No. Leave blank.
(n) Block 14 - Cargo No. Enter cargo number shown on loading report.
(o) Block 15 - Vessel. Enter name of tanker or barge discharging cargo.
(p) Block 16 - Draft arrival. Enter draft of vessel upon arrival at dock.
(q) Block 17 - Draft sailing. Enter draft of vessel after discharging.
(r) Block 18 - Previous two cargoes. Leave blank.
(s) Block 19 - Prior inspection. Enter the name and location of the Government office which inspected the cargo loading.
(t) Block 20 - Condition of shore pipeline. Enter condition of line (full or empty) before and after discharging.
(u) Block 21 - Appropriation (loading). Leave blank.
(v) Block 22 - Contract item No. Enter the item number shown on the loading report.
(w) Block 23 - Product. Enter information appearing in Block 23 of the loading report.
(x) Block 24 - Specifications. Enter information appearing in Block 24 of the loading report.
(y) Block 25 - Statement of quantity. Enter applicable data in proper columns.
(aa) Block 27 - Time statement. Line out “LOAD” and “LOADING.” Complete all applicable entries of the time statement using local time. Take the dates and times from either the vessel or shore facility log. The Government representative shall ensure that these logs are in agreement with entries used. If the vessel and shore facility logs are not in agreement, the Government representative will explain the reason(s) in Block 28 - REMARKS. Do not enter the date and time the vessel left berth on documents placed aboard the vessel. The date and time shall appear on all other copies. Express all dates in sequence of day, month, and year with the month spelled out or abbreviated (e.g., 10 Sept. 67).
(bb) Block 28 - Remarks. Use this space for reporting important facts such as:
(cc) Block 29 - Company or receiving terminal. Line out “COMPANY OR.” Secure the signature of a representative of the receiving terminal.
(dd) Block 30 - Certification by government representative. Line out “loaded.” The Government representative shall date and sign the form to certify inspection and acceptance, as applicable, by the Government. The name of the individual signing the certification as well as the names applied in Blocks 29 and 31 shall be typed or hand lettered on the master or all copies of the form. The signature in Block 30 must agree with the typed or lettered name to be acceptable to the paying office.
(ee) Block 31 - Certification by master or agent. Obtain the signature of the master of the vessel or the vessel's agent.
[76 FR 58136, Sept. 20, 2011, as amended at 78 FR 28758, May 16, 2013; 78 FR 76073, Dec. 16, 2013; 80 FR 29983, May 26, 2015; 81 FR 9786, Feb. 26, 2016; 81 FR 59516, Aug. 30, 2016]
Title 48 published on 2015-12-04The following are ALL rules, proposed rules, and notices (chronologically) published in the Federal Register relating to Title 48 after this date.* Only displaying the most recent 50 entries for Title 48. Please, view a Part for the full list of changes within that Part.2017-01-13; vol. 82 # 9 - Friday, January 13, 201782 FR 4709 - Federal Acquisition Regulation; Uniform Use of Line Items