Source: https://www.ecode360.com/9201474
Timestamp: 2019-12-13 17:22:30
Document Index: 383367085

Matched Legal Cases: ['§ 129', '§ 129', '§ 129', '§ 129', '§ 129', '§ 129', '§ 129', '§ 129', '§ 129', '§ 3', '§ 129', '§ 129', '§ 129', '§ 19', '§ 129', '§ 19', '§ 129', '§ 19', '§ 129', '§ 129', '§ 19', '§ 16', '§ 16', '§ 16', '§ 129', '§ 70', '§ 70', '§ 70', '§ 19']

City of St. Francis, WI Records
§ 129-2 Duty to maintain records.
§ 129-3 Legal custodians.
§ 129-4 Public access to records.
§ 129-5 Access procedures.
§ 129-6 Limitations on right to access.
§ 129-7 Destruction of records.
§ 129-8 Preservation through microfilm.
§ 129-9 Confidentiality of information provided to Assessor.
§ 129-10 Fees.
Chapter 129 Records
[HISTORY: Adopted by the Common Council of the City of St. Francis as § 3.07 of the 1981 Code. Amendments noted where applicable.]
Any of the following City entities having custody of a City record: an office, elected official, agency, board, commission, committee, council, department or public body corporate and politic created by constitution, law, ordinance, rule or order, or a formally constituted subunit of the foregoing.
That officer, department head, division head, or employee of the City designated under § 129-3 or otherwise responsible by law to keep and preserve any City records or file, deposit or keep such records in his or her office, or who is lawfully in possession or entitled to possession of such public records and who is required by this chapter to respond to requests for access to such records.
Any material on which written, drawn, printed, spoken, visual or electromagnetic information is recorded or preserved, regardless of physical form or characteristics, which has been created or is being kept by an authority. "Record" includes, but is not limited to, handwritten, typed or printed pages, maps, charts, photographs, films, recordings, tapes (including computer tapes), computer printouts and optical disks. "Record" does not include drafts, notes, preliminary computations and like materials prepared for the originator's personal use or prepared by the originator in the name of a person for whom the originator is working; materials which are purely the personal property of the custodian and have no relation to his or her office; materials to which access is limited by copyright, patent or bequest; and published materials in the possession of an authority other than a public library which are available for inspection at a public library.[1]
Except as provided under § 129-7, each officer and employee of the City shall safely keep and preserve all records received from his or her predecessor or other persons and required by law to be filed, deposited or kept in his or her office or which are in the lawful possession or control of the officer or employee or his or her deputies, or to the possession or control of which he or she or they may be lawfully entitled as such officers or employees.
Unless otherwise prohibited by law, the City Clerk or the Clerk's designee shall act as legal custodian for the Common Council and for any committees, commissions, boards, or other authorities created by ordinance or resolution of the Common Council.
For every authority not specified in Subsection A or B, the authority's chief administrative officer may designate an employee of his or her staff to act as the legal custodian.
The legal custodian shall have full legal power to render decisions and to carry out the duties of an authority under Subchapter II of Ch. 19, Wis. Stats., and this chapter. The designation of a legal custodian does not affect the powers and duties of an authority under this chapter.
Except as provided in § 129-6, any person has a right to inspect a record and to make or receive a copy of any record as provided in § 19.35(1), Wis. Stats.
If regular office hours are not maintained at the location where records are kept, the records will be available for inspection and copying upon at least 48 hours' advance notice of intent to inspect or copy. Two consecutive hours per week shall be established during which access to the records will be permitted upon 24 hours' advance notice of intent to inspect or copy.
The cost of photocopying shall be as provided in § 129-10 of this chapter. Said cost shall be calculated not to exceed the actual, necessary and direct cost of reproduction.[1]
There shall be no charge for locating a record unless the actual cost thereof exceeds $50, in which case the actual cost shall be determined by the legal custodian and billed to the requester.
The legal custodian shall estimate the cost of all applicable fees and may required a cash deposit adequate to assure payment, if such estimate exceeds $5.
Elected and appointed officials of the City of St. Francis shall not be required to pay for public records they may reasonably require for the proper performance of their official duties.
Pursuant to § 19.34, Wis. Stats., and the guidelines therein listed, each authority shall adopt, prominently display and make available for inspection and copying at its offices, for the guidance of the public, a notice containing a description of its organization and the established times and places at which, the legal custodian from whom, and the methods whereby the public may obtain information and access to records in its custody, make requests for records, or obtain copies of records and the costs thereof. Each authority shall also prominently display at its offices, for the guidance of the public, a copy of §§ 129-4 through 129-6 of this chapter. This subsection does not apply to members of the Common Council.
A request to inspect or copy a record shall be made to the legal custodian. A request shall be deemed sufficient if it reasonably describes the requested record or the information requested. However, a request for a record without a reasonable limitation as to subject matter or length of time represented by the record does not constitute a sufficient request. A request may be made orally, but a request must be in writing before an action to enforce the request is commenced under § 19.37, Wis. Stats. Except as provided below, no request may be refused because the person making the request is unwilling to be identified or to state the purpose of the request. No request may be refused because the request is received by mail, unless prepayment of a fee is required under § 129-4F(6). A requester may be required to show acceptable identification whenever the requested record is kept at a private residence or whenever security reasons or federal law or regulations so require.
A request for a record may be denied as provided in § 129-6. If a request is made orally, the request may be denied orally unless a demand for a written statement of the reasons for denying the request is made by the requester within five business days of the oral denial. If a written request is denied in whole or in part, the requester shall receive a written statement of the reasons for denying the request. Every written denial of a request shall inform the requester that if the request for the record was made in writing, then the determination is subject to review upon petition for a writ of mandamus under § 19.37(1), Wis. Stats., or upon application to the Attorney General or a district attorney.
Records of current deliberations concerning employment, dismissal, promotion, demotion, compensation, performance, or discipline of any City officer or employee, or the investigation of charges against a City officer or employee, unless such officer or employee consents to such disclosure.
Vouchers and such other documents as Council decides.
City officers may destroy the following utility records of which they are the legal custodians and which are considered obsolete after completion of any required audit by the Bureau of Municipal Audit or an auditor licensed under Ch. 442, Wis. Stats., subject to State Public Service Commission regulations, but not less then seven years after the record was effective unless a shorter period has been fixed by the State Public Records Board pursuant to § 16.61(3)(e), Wis. Stats., and then after such a shorter period, except that water stubs, receipts of current billings and customers' ledgers may be destroyed after two years:
City officers may destroy the following records of which they are the legal custodians and which are considered obsolete, but not less than seven years after the record was effective, unless another period has been set by statute and then after such a period, or unless a shorter period has been fixed by the State Public Records Board pursuant to § 16.61(3)(e), Wis. Stats., and then after such a shorter period:
Any City officer or the director of any department or division of City government may, subject to the approval of the Mayor or Common Council, keep and preserve public records in his or her possession by means of microfilm or other photographic reproduction set forth in § 16.61(7)(a) and (b), Wis. Stats., which shall be considered original records for all purposes. Such records shall be preserved along with other files of the department or division and shall be open to public inspection and copying according to the provisions of state law and of §§ 129-4 through 129-6 of this chapter.
Whenever the Assessor, in the performance of the Assessor's duties, requests or obtains income and expense information pursuant to § 70.47(7)(af), Wis. Stats., or any successor statute thereto, then such income and expense information that is provided to the Assessor shall be held by the Assessor on a confidential basis; except, however, that the information may be revealed to and used by persons in the discharge of duties imposed by law; in the discharge of duties imposed by office (including but not limited to use by the Assessor in performance of official duties of the Assessor's office and use by the Board of Review in performance of its official duties); or pursuant to order of a court. Income and expense information provided to the Assessor under § 70.47(7)(af), Wis. Stats., unless a court determines that it is inaccurate, is, per § 70.47(7)(af), Wis. Stats., not subject to the right of inspection and copying under § 19.35(1), Wis. Stats.
[Added 12-7-2004 by Ord. No. 1179; amended 1-18-2005 by Ord. No. 1180]
The fees as provided by the current fee schedule on file with the City Clerk, plus sales tax and postage, as applicable, shall be paid for reproduction or transcription of records.