Source: https://tntransparency.wordpress.com/37-2/
Timestamp: 2020-01-23 11:17:58
Document Index: 6030382

Matched Legal Cases: ['§ 10', '§ 10', '§ 10', '§ 10', '§ 10', '§ 10', '§ 10', '§ 10', '§ 10', '§ 10', '§ 10', '§ 10', '§ 10', '§ 1', '§ 255', '§ 1034', '§ 1', '§ 15', '§ 3', '§ 3', '§ 255', '§ 1034', '§ 15', '§ 6', '§ 501', '§ 501', '§ 1', '§ 15', '§ 1', '§ 1', '§ 7', '§ 1', '§ 2', '§ 1', '§ 1', '§ 1', '§ 1', '§ 1', '§ 37', '§ 37', '§ 37', '§ 37', '§ 33', '§ 33', '§ 49', '§ 10', '§ 10', '§ 10', '§ 10', '§ 40', '§ 2', '§ 1', '§ 1', '§ 1', '§ 1', '§ 1', '§ 3', '§ 1', '§ 2', '§ 15', '§\n1', '§ 2', '§ 1', '§ 29', '§ 2', '§ 20', '§ 1', '§ 2', '§ 1', '§ 27', '§ 1', '§ 1', '§ 1', '§ 1', '§ 16', '§ 29', '§ 1', '§\n1', '§ 1', '§ 1', '§ 1', '§ 1', '§ 1', '§ 2', '§ 1', '§ 10', '§ 1', '§ 53', '§ 1', '§ 1', '§ 12', '§ 1', '§ 1', '§ 1', '§ 1', '§ 21', '§ 1', '§ 6', '§ 1', '§ 1', '§\n2', '§ 2', '§ 3', '§ 1', '§ 1', '§ 1', '§ 1', '§ 5', '§ 1', '§ 10', '§ 3', '§ 2', '§ 4', '§ 15', '§\n2', '§ 1', '§ 1', '§ 2', '§ 4', '§ 15', '§ 1', '§ 1', '§\n1', '§ 1', '§ 1', '§ 10', '§ 1', '§ 15', '§ 10', '§ 2', '§ 15', '§ 3', '§ 2', '§ 15', '§ 1', '§ 1', '§ 2', '§ 5', '§ 8', '§ 5', '§ 10']

What The Law Says / Public Records | Tennessee Transparency Project
§ 10-7-501. Reproduction of state records on film
§ 10-7-502. Photographic copy deemed original record
§ 10-7-505. Denial of access – Procedures for obtaining access – Court orders – Injunctions – Appeals –
§ 10-7-506. Public records having commercial value
§ 10-7-507. Records of convictions of traffic and other violations – Availability
§ 10-7-508. Access to records – Records of archival value – Retention or disposal of records
§ 10-7-509. Disposition of records
§ 10-7-510. Transfer of documents from criminal cases to not-for-profit depositories
§ 10-7-511. Preservation of records of permanent value
§ 10-7-512. Electronic mail communications systems – Monitoring of electronic mail communications –
§ 10-7-513. Request for removal of military discharge or redaction of social security number from military discharge
§ 10-7-514. Subscription service required to view military discharge record over Internet
§ 10-7-515. Social security identification numbers on documents — Redaction
The head of any department, commission, board, or agency of the state government may cause any or all records kept by such head or it to be photographed, microphotographed or reproduced on film; provided, that the microfilm project has been evaluated and approved by the records management division of the department of general services.
Such photographic film shall comply with the minimum standards of quality approved for permanent photographic records by the national bureau of standards, and the device used to reproduce such records on film shall be one which accurately reproduces the original thereof in all details.
HISTORY: Acts 1947, ch. 26, § 1; C. Supp. 1950, § 255.93 (Williams, § 1034.80); Acts 1977, ch. 38, § 1; T.C.A.
(orig. ed.), § 15-301; Acts 1981, ch. 364, § 3.
(a) Any photograph, microphotograph or photographic film of any state, county, or municipal public record is deemed to be an original record for all purposes, including introduction into evidence in all courts or administrative agencies.
(b) A transcript, exemplification, or certified copy thereof shall, for all purposes recited therein, be deemed to be a 1transcript, exemplification or certified copy of the original.
HISTORY: Acts 1947, ch. 26, § 3; C. Supp. 1950, § 255.93 (Williams, § 1034.82); T.C.A. (orig. ed.), § 15-303;
Acts 1991, ch. 369, § 6.
(2)(A) All state, county and municipal records shall, at all times during business hours, which for public hospitals shall be during the business hours of their administrative offices, be open for personal inspection by any citizen of
this state, and those in charge of the records shall not refuse such right of inspection to any citizen, unless otherwise provided by state law.
(iii) Furnish the requestor a completed records request response form developed by the office of open records counsel stating the time reasonably necessary to produce the record or information. (C) Deleted by the code commission in 2008.
(7)(A) A records custodian may not require a written request or assess a charge to view a public record unless otherwise required by law; however, a records custodian may require a request for copies of public records to be in writing or that the request be made on a form developed by the office of open records counsel. The records
custodian may also require any citizen making a request to view a public record or to make a copy of a public record to present a photo identification, if the person possesses a photo identification, issued by a governmental entity, that includes the person’s address. If a person does not possess a photo identification, the records custodian may require other forms of identification acceptable to the records custodian.
(iii) A listing, by name of beneficiary, of any deferred compensation, salary continuation, retirement or other fringe benefit plan or program (excluding qualified health and life insurance plans available to all employees of the organization on a nondiscriminatory basis) established or maintained by the organization for the benefit of any of the organization’s directors, officers or employees, and the amount
of any funds paid or accrued to such plan or program during the audit year; and
(2) The provisions of this subsection (d) shall not apply to any association, organization or corporation that was exempt from federal income taxation under the provisions of § 501(c)(3) of the Internal Revenue Code (26
U.S.C. § 501(c)(3)) as of January 1, 1998, and which makes available to the public its federal return of organization exempt from income tax (Form 990) in accordance with the Internal Revenue Code and related regulations.
(e) All contingency plans of law enforcement agencies prepared to respond to any violent incident, bomb threat, ongoing act of violence at a school or business, ongoing act of violence at a place of public gathering, threat involving a weapon of mass destruction, or terrorist incident shall not be open for inspection as provided in
(f) All records, employment applications, credentials and similar documents obtained by any person in conjunction with an employment search for a director of schools or any chief public administrative officer shall at all times, during business hours, be open for personal inspection by any citizen of Tennessee, and those in charge of such
records shall not refuse such right of inspection to any citizen, unless otherwise provided by state law. For the purposes of this subsection (f), the term “person” includes a natural person, corporation, firm, company, association or any other business entity.
HISTORY: Acts 1957, ch. 285, § 1; T.C.A., § 15-304; Acts 1981, ch. 376, § 1; 1984, ch. 929, §§ 1, 3; 1991, ch. 369,
§ 7; 1993, ch. 475, § 1; 1998, ch. 1102, §§ 2, 4; 1999, ch. 514, § 1; 2000, ch. 714, § 1; 2005, ch. 263, § 1 2007, ch.
4425, § 1; 2008, ch. 1179, § 1.
A. (a)(1) The medical records of patients in state, county and municipal hospitals and medical facilities, and the medical records of persons receiving medical treatment, in whole or in part, at the expense of the state, county or municipality, shall be treated as confidential and shall not be open for inspection by members of the public. Any records containing the source of body parts for transplantation or any information concerning persons donating body parts for transplantation shall be treated as confidential and shall not be open for inspection by members of the public.
(4)(A) The records of students in public educational institutions shall be treated as confidential. Information in such records relating to academic performance, financial status of a student or the student’s parent or guardian, medical or psychological treatment or testing shall not be made available to unauthorized personnel
of the institution or to the public or any agency, except those agencies authorized by the educational institution to conduct specific research or otherwise authorized by the governing board of the institution, without the consent of the student involved or the parent or guardian of a minor student attending any institution of elementary or secondary education, except as otherwise provided by law or regulation pursuant thereto, and except in consequence of due legal process or in cases when the safety of persons or property is involved. The governing board of the institution, the department of education, and the Tennessee higher education commission shall have access on a confidential basis to such records as are required to fulfill their
lawful functions. Statistical information not identified with a particular student may be released to any person, agency, or the public; and information relating only to an individual student’s name, age, address, dates of attendance, grade levels completed, class placement and academic degrees awarded may likewise be disclosed.
(F) Notwithstanding the provisions of subdivision (a)(4)(A) to the contrary, unless otherwise prohibited by FERPA, an institution of higher education shall disclose to a parent or legal guardian of a student information
regarding any violation of any federal, state, or local law, or of any rule or policy of the institution, governing the use or possession of alcohol or a controlled substance, regardless of whether that information is contained in the student’s education records, if:
(G) Notwithstanding subdivision (a)(4)(A), § 37-5-107 or § 37-1-612, the institution shall release records to the parent or guardian of a victim or alleged victim of child abuse or child sexual abuse pursuant to § 37-1-403(i)(2) or § 37-1-605(d)(2). Any person or entity that is provided access to records under this subdivision (a)(4)(G) shall be required to maintain the records in accordance with state and federal laws and regulations regarding confidentiality.
6(ii) Books, records or other materials relating to investigations conducted by federal law enforcement or federal regulatory agencies, which are confidential or privileged under federal law;
(8) All investigative records and reports of the internal affairs division of the department of correction or of the department of children’s services shall be treated as confidential and shall not be open to inspection by members of the public. However, an employee of the department of correction or of the department of
children’s services shall be allowed to inspect such investigative records and reports if the records or reports form the basis of an adverse action against the employee. An employee of the department of correction shall also be allowed to inspect such investigative records of the internal affairs division of the department of correction, or relevant portion thereof, prior to a due process hearing at which disciplinary action is considered or issued unless the commissioner of the department of correction specifically denies in writing the employee’s request to examine such records prior to the hearing. The release of reports and records shall be in accordance with the Tennessee Rules of Civil Procedure. The court or administrative judge having jurisdiction over the proceedings shall issue appropriate protective orders, when necessary, to ensure that the information is disclosed only to appropriate persons. The information contained in such records and reports shall be disclosed to the public only in compliance with a subpoena or an order of a court of record.
(i) “Capital plans” means plans, feasibility studies, and similar research and information that will
contribute to the identification of future business sites and capital investments;
(13)(A) All memoranda, work notes or products, case files and communications related to mental health intervention techniques conducted by mental health professionals in a group setting to provide job-related critical incident counseling and therapy to law enforcement officers, county and municipal correctional
officers, dispatchers, emergency medical technicians, emergency medical technician-paramedics, and firefighters, both volunteer and professional, are confidential and privileged and are not subject to disclosure in any judicial or administrative proceeding unless all parties waive such privilege. In order for such privilege to apply, the incident counseling and/or therapy shall be conducted by a qualified mental health professional as defined in § 33-1-101(18);
8(D) Nothing in this section shall be construed as limiting a licensed professional’s obligation to report suspected child abuse or limiting such professional’s duty to warn about dangerous individuals as provided under §§ 33-3-206 — 33-3-209, or other provisions relevant to the mental health professional’s license;
(C) For the provisions of subdivision (a)(15)(B) to be applicable, a copy of the protection document must be presented during regular business hours by the person to whom it was granted to the records custodian of the 9utility service provider whose records such person seeks to make confidential, and such person must request that all identifying information about such person be maintained as confidential.
10(d) A similar extension of an ex parte order of protection granted by a court of competent jurisdiction in another jurisdiction;
11(iii) The records custodian of the governmental entity to whom the request was made accepts receipt of protection documents and maintains identifying information as confidential; then such records custodian shall check the separate file containing all protection documents that have been presented to such entity. If the person about whom information is being requested has presented a valid protection document to the records custodian in accordance with the procedure set out in this subdivision
(a)(16), and has requested that identifying information about such person be maintained as confidential, the records custodian shall redact or refuse to disclose to the requestor any identifying information about such person.
(C) Information made confidential by this subsection (a) shall be redacted wherever possible and nothing in this subsection (a) shall be used to limit or deny access to otherwise public information because a file, document, or data file contains confidential information. For purposes of this section only, it shall be
presumed that redaction of such information is possible. The entity requesting the records shall pay all reasonable costs associated with redaction of materials.
(b) Any record designated “confidential” shall be so treated by agencies in the maintenance, storage and disposition of such confidential records. These records shall be destroyed in such a manner that they cannot be read, interpreted
or reconstructed. The destruction shall be in accordance with an approved records disposition authorization from the public records commission.
(B) Bank account and individual health savings account, retirement account, and pension account information, provided that nothing shall limit access to financial records of a governmental employer that show the amounts and sources of contributions to such accounts or the amount of pension or retirement benefits provided to the employee or former employee by the governmental employer;
(g)(1)(A)(i) All law enforcement personnel information in the possession of any entity or agency in its capacity as an employer, including officers commissioned pursuant to § 49-7-118, shall be open for inspection as provided in § 10-7-503(a), except personal information shall be redacted where there is a reason not to disclose as determined by the chief law enforcement officer or the chief law enforcement officer’s designee.
(ii) When a request to inspect includes personal information and the request is for a professional, business, or official purpose, the chief law enforcement officer or custodian shall consider the specific circumstances to determine whether there is a reason not to disclose and shall release all information, except information made confidential in § 10-7-504(f), if there is not such a reason. In all other circumstances, the officer shall be notified prior to disclosure of the personal information and shall be given a reasonable opportunity to be heard and oppose the release of the information. Nothing in this subdivision (g)(1) shall be construed to
limit the requestor’s right to judicial review set out in § 10-7-505.
(iii) The chief law enforcement officer shall reserve the right to segregate information that could be used to
identify or to locate an officer designated as working undercover.
(B) In addition to the requirements of § 10-7-503(c), the request for a professional, business, or official
purpose shall include the person’s business address, business telephone number and email address. The request
may be made on official or business letterhead and the person making the request shall provide the name and
contact number or email address for a supervisor for verification purposes.
(C) If the chief law enforcement official, the chief law enforcement official’s designee, or the custodian of the
information decides to withhold personal information, a specific reason shall be given to the requestor in writing within two (2) business days, and the file shall be released with the personal information redacted.
(h)(1) Notwithstanding any other law to the contrary, those parts of the record identifying an individual as a person who has been or may in the future be directly involved in the process of executing a sentence of death shall be
treated as confidential and shall not be open to public inspection. For the purposes of this section “person” includes, but is not limited to, an employee of the state who has training related to direct involvement in the process of executing a sentence of death, a contractor or employee of a contractor, or a volunteer who has direct involvement in the process of executing a sentence of death. Records made confidential by this section include, but are not limited to, records related to remuneration to a person in connection with such person’s participation in or preparation for the execution of a sentence of death. Such payments shall be made in accordance with a memorandum of understanding between the commissioner of correction and the commissioner of finance and administration in a manner that will protect the public identity of the recipients; provided, if a contractor is employed to participate in or prepare for the execution of a sentence of death, the amount of the special payment made to such contractor pursuant to the contract shall be reported by the commissioner of correction to the comptroller of the treasury and such amount shall be a public record.
(C) Information that could be used to disrupt, interfere with, or gain unauthorized access to electronic
information or government property.
(2) Information made confidential by this subsection (i) shall be redacted wherever possible and nothing in this
subsection (i) shall be used to limit or deny access to otherwise public information because a file, document, or data file contains confidential information.
(l)(1) Information and records that are directly related to the security of any government building shall be maintained as confidential and shall not be open to public inspection. For purposes of this subsection (l), “government building” means any building that is owned, leased, or controlled, in whole or in part, by the state of
Tennessee or any county, municipality, city or other political subdivision of the state of Tennessee. Such information and records include, but are not limited to:
(A) Information and records about alarm and security systems used at the government building including
16codes, passwords, wiring diagrams, plans and security procedures and protocols related to the security systems;
(m)(1) Notwithstanding any other law to the contrary, identifying information compiled and maintained by the department of correction and the department of probation and parole concerning any person shall be confidential
when such person has been notified or requested that notification be provided to such person regarding the status of criminal proceedings or of a convicted felon incarcerated in a department of correction institution, county jail,
or workhouse, or under state supervised probation or parole pursuant to §§ 40-28-505, 40-38-103, 40-38-110, 40-38-111, 41-21-240, 41-21-242.
HISTORY: Acts 1957, ch. 285, § 2; 1970, ch. 531, §§ 1, 2; 1973, ch. 99, § 1; 1975, ch. 127, § 1; 1976, ch. 552, § 1;
1976, ch. 777, § 1; 1977, ch. 152, § 3; 1978, ch. 544, § 1; 1978, ch. 890, § 2; T.C.A., § 15-305; Acts 1983, ch. 211, §
1; 1984, ch. 947, § 2; 1985, ch. 421, §§ 1-4; 1985 (1st E.S.), ch. 5, § 29; 1987, ch. 118, § 2; 1987, ch. 337, § 20;
1988, ch. 783, § 1; 1988, ch. 894, § 2; 1989, ch. 75, § 1; 1989, ch. 278, § 27; 1990, ch. 888, § 1; 1991, ch. 129, § 1;
1992, ch. 823, § 1; 1996, ch. 724, § 1; 1996, ch. 745, § 16; 1996, ch. 1079, § 29; 1997, ch. 84, § 1; 1997, ch. 290, §
1; 1997, ch. 292, § 1; 1998, ch. 1075, § 1; 1999, ch. 176, §§ 1, 2; 1999, ch. 199, § 1; 1999, ch. 344, §§ 1, 2, 4; 1999,
ch. 514, § 2; 2000, ch. 562, § 1; 2000, ch. 783, § 10; 2001, ch. 259, §§ 1, 2; 2002, ch. 730, § 53; 2002, ch. 769, § 1;
2002, ch. 819, § 1; 2002, ch. 849, § 12; 2003, ch. 105, § 1; 2003, ch. 201, § 1; 2003, ch. 295, § 1; 2004, ch. 434, § 1;
2004, ch. 673, § 21; 2005, ch. 47, § 1; 2005, ch. 474, § 6; 2006, ch. 665, § 1; 2007, ch. 178, § 1; 2007, ch. 425, §§
2,3; 2008, ch. 853, §§ 2,3; 2008, ch. 1011, § 3; 2009, ch. 176, § 1; 2009, ch.310, §§ 1,2; 2009, ch. 328, § 1; 2009,
ch.358, § 1; 2009, ch. 368, § 5; 2009, ch.567, § 1.
§ 10-7-505. Denial of access — Procedures for obtaining access — Court orders — Injunctions — Appeals —
17(b) Such petition shall be filed in the chancery court or circuit court for the county in which the county or municipal records sought are situated, or in any other court of that county having equity jurisdiction. In the case of records in the custody and control of any state department, agency or instrumentality, such petition shall be filed in the chancery court or circuit court of Davidson County; or in the chancery court for the county in which the state records are situated if different from Davidson County, or in any other court of that county having equity jurisdiction; or in the chancery court or circuit court in the county of the petitioner’s residence, or in any other court of that county having equity jurisdiction. Upon filing of the petition, the court shall, upon request of the petitioning party, issue an order requiring the defendant or respondent party or parties to immediately appear and show cause, if they have any, why the petition should not be granted. A formal written response to the petition shall not be required, and the generally applicable periods of filing such response shall not apply in the interest of expeditious hearings. The court may direct that the records being sought be submitted under seal for review by the court and no other party. The decision of the court on the petition shall constitute a final judgment on the merits.
(f) Any public official required to produce records pursuant to this part shall not be found criminally or civilly liable for the release of such records, nor shall a public official required to release records in such public official’s custody
or under such public official’s control be found responsible for any damages caused, directly or indirectly, by the release of such information.
HISTORY: Acts 1957, ch. 285, § 3; 1975, ch. 127, § 2; 1977, ch. 152, § 4; T.C.A., § 15-306; Acts 1984, ch. 929, §§
2, 4; 1985, ch. 342, § 1; 1988, ch. 888, § 1; 2008, ch. 1179, §§ 2-4.
(b) Within ten (10) days of the release of public records originating in the office of the county assessor of property, the state agency releasing such records shall notify, in writing, the assessor of property of the county in which such records originated of the records released and the name and address of the person or firm receiving the records. The reporting requirements of this subsection shall not apply when county or city summary assessment information is released.
(c)(1) If a request is made for a copy of a public record that has commercial value, and such request requires the reproduction of all or a portion of a computer generated map or other similar geographic data that was developed with public funds, a state department or agency or a political subdivision of the state having primary
responsibility for the data or system may establish and impose reasonable fees for the reproduction of such record, in addition to any fees or charges that may lawfully be imposed pursuant to this section. The additional fees authorized by this subsection may not be assessed against individuals who request copies of records for
themselves or when the record requested does not have commercial value. State departments and agencies and political subdivisions of the state may charge a reasonable fee (cost of reproduction only) for information requested by the news media for news gathering purposes (broadcast or publication).
(C) Costs necessary to ensure that the map or data is accurate, complete and current, including the cost of
adding to, updating, modifying and deleting information.
(3) The development cost recovery set forth above shall be limited to not more than ten percent (10%) of the total development costs unless additional development cost recovery between ten percent (10%) and twenty percent (20%) is approved by the following procedures: For state departments and agencies, the information
systems council (ISC) shall review a proposed business plan explaining the need for the additional development cost recovery. If the ISC approves additional development cost recovery, such recovery shall be submitted to the
general assembly for approval. For political subdivisions of the state, approval for additional development cost recovery as contained in a proposed business plan must be obtained from the governing legislative body. If the governing legislative body approves additional development cost recovery, such recovery shall be submitted to
the ISC for approval. The development costs of any system being recovered with fees authorized by this section shall be subject to audit by the comptroller of the treasury, it being the legislative intent that once such additional fees have paid the portion of the development costs authorized above, such fees shall be adjusted to generate
only the amount necessary to maintain the data and ensure that it is accurate, complete and current for the life of the particular system. Notwithstanding the limitations above, the recovery of maintenance costs shall not be
subject to the limitations and procedures provided above for the recovery of development costs.
(4) As used in this subsection, “record that has commercial value” means a record requested for any purpose other than:
(5) [Deleted by 2000 amendment.]
HISTORY: Acts 1957, ch. 285, § 4; T.C.A., § 15-307; Acts 1986, ch. 546, § 1; 1991, ch. 433, § 1; 1992, ch. 682, §
1; 1997, ch. 97, § 1; 2000, ch. 868, §§ 1-5.
§ 10-7-507. Records of convictions of traffic and other violations — Availability
Any public official having charge or custody of or control over any public records of convictions of traffic violations or any other state, county or municipal public offenses shall make available to any citizen, upon request, during
regular office hours, a copy or copies of any such record requested by such citizen, upon the payment of a reasonable charge or fee therefor. Such official is authorized to fix a charge or fee per copy that would reasonably defray the cost of producing and delivering such copy or copies.
HISTORY: Acts 1974, ch. 581, § 1; T.C.A., § 15-308.
§ 10-7-508. Access to records — Records of archival value — Retention or disposal of records
(a) The director of the records management division, the state librarian and archivist, and the comptroller of the treasury or the comptroller’s designated representative for purposes of audit, shall be accorded access to and may examine and receive any public records or writings, whether or not they are subject to public inspection. They shall maintain inviolate any privileged or confidential information so acquired and any record or writing so defined by law.
(b) The state librarian and archivist or an archivist designated by the state librarian and archivist and the director of records management or a records analyst designated by the director of records management shall be accorded access to and may examine any confidential public records for the purpose of determining, in consultation with the agency head or a representative of the agency which has title to the records, whether such records are records of archival value or whether such records are properly filed or designated as confidential. If the state librarian and archivist or
such representative, the director of records management or such representative and the agency head or such representative should determine that certain administrative or otherwise open public records have been inappropriately filed and designated as confidential public records, then such records shall be removed from the
designation of confidential and filed within the appropriate level of access designation. Such access to appraise the archival value of such confidential records shall be provided for in the scheduling of retention periods through appropriate records disposition authorizations which are reviewed and approved by the public records commission.
(c) Records determined to be of archival value shall be retained as provided in rules and regulations for records management of records of archival value of the public records commission, and those confidential records determined not to be of archival value shall be disposed of by authorized means and in accordance with approved
HISTORY: Acts 1978, ch. 544, § 2; T.C.A., § 15-309; Acts 1984, ch. 947, § 3.
(a) The disposition of all state records shall occur only through the process of an approved records disposition authorization.
(b) Records authorized for destruction shall be disposed of according to the records disposition authorization and shall not be given to any unauthorized person, transferred to another agency, political subdivision, or private or semiprivate institution.
HISTORY: Acts 1978, ch. 544, § 2; T.C.A., § 15-310.
(a) The district attorney general of a judicial district, after giving written notice of the proposed transfer prior to such transfer to the presiding officer of the legislative body in which such record, document or evidence is located, may permanently transfer custody and ownership of all original records, documents and physical evidence in the district attorney general’s possession that was collected, compiled and maintained in a particular criminal case or investigation to a university or other institution of higher education, museum, library or other not-for-profit corporation organized for the primary purpose of preserving and displaying items of historical significance, if:
20(1) The university, museum, library or not-for-profit corporation has formally requested transfer of the records, documents and evidence in a particular case or investigation;
(2) The documents, records and evidence requested are, in the opinion of such district attorney general, of
historical significance and their display would enhance public understanding, education or appreciation of a particular time or event in history;
(3) The documents, records and evidence requested have by operation of law become public records; and
(4) The district attorney general or clerk duplicates or photographs all documents and records transferred in a manner approved by the public records commission.
(b) If such original records, documents or physical evidence are in the sole custody of the criminal court clerk of any judicial district, such clerk may permanently transfer custody and ownership of such records, documents or physical evidence with the approval of the district attorney general of the appropriate judicial district, after giving written notice of the proposed transfer prior to such transfer to the presiding officer of the legislative body for the jurisdiction in which such record, document or evidence is located.
(c) If it is determined that such documents, records and evidence are to be transferred, the district attorney general shall make the final decision as to the date, time and method by which such transfer is effectuated.
(d) Upon the transfer of such documents, records and evidence as provided by this section, any party desiring to view such material shall do so at the site where the material has been transferred.
(e) As used in this section, “historical significance” means that the event giving rise to the documents, records or evidence being transferred occurred twenty (20) years or more prior to April 18, 1994.
(f) This section does not apply to records or documents which are made confidential by any provision of law.
HISTORY: Acts 1994, ch. 826, § 1.
Responsibility for providing trained staff and appropriate equipment necessary to produce and store microfilm reproductions of official, permanent value bound volume records created by the various county and municipal governments of the state is hereby vested in the state library and archives. To implement this security microfilming program, the state librarian and archivist is authorized to develop a priority listing of essential records based on retention schedules developed by the county technical assistance service and the municipal technical advisory
service. This priority listing of essential records may be revised from time to time to accommodate critical needs in individual counties or municipalities or to reflect changes in retention schedules. The camera negative of the microfilmed records shall be stored in the security vault at the state library and archives and duplicate rolls of these microfilmed records shall be made available to county and municipal governments on a cost basis.
HISTORY: Acts 1971, ch. 242, § 1; 1977, ch. 486, § 2; T.C.A., 15-513; Acts 1991, ch. 369, § 5; 1994, ch. 884, § 8;
Acts 1999, ch. 167, §§ 5, 6.
§ 10-7-512. Electronic mail communications systems — Monitoring of electronic mail communications —
(a) On or before July 1, 2000, the state or any agency, institution, or political subdivision thereof that operates or maintains an electronic mail communications system shall adopt a written policy on any monitoring of electronic
mail communications and the circumstances under which it will be conducted.
(b) The policy shall include a statement that correspondence of the employee in the form of electronic mail may be public record under the public records law and may be subject to public inspection under this part.
HISTORY: Acts 1999, ch. 304, §
(a) Any veteran of the United States armed forces, or such veteran’s surviving spouse, attorney-in-fact, personal representative or court appointed guardian, may request that a county register of deeds remove from the official records held in such register’s office, excepting records preserved on microfilm, any of the following record forms:
DD- 214, DD-215, WD AGO 55, WD AGO 53-55, NAVMC 78-PD, NAVPERS 553, or any other military discharge, or alternatively may request that the veteran’s social security identification number be redacted from any such military discharge record if such records are stored in a manner that permits redaction.
(b) The request for removal of a military discharge record or redaction of a social security identification number from a military discharge record in the office of the county register of deeds pursuant to subsection (a) shall be made on a paper writing in a form substantially as follows:
REQUEST FOR REMOVAL OF MILITARY DISCHARGE OR REDACTION OF SOCIAL SECURITY
NUMBER FROM A MILITARY DISCHARGE
1. Full name of veteran:
2. Name of person making request:
3. If not the veteran making the request, identify the legal relationship that entitles the person making request to
make the request: (check one)
(b) Attorney-in-fact
(c) Personal representative
(d) Court appointed guardian
4. Check (a) or (b):
(a) Request removal of military discharge record
(b) Request redaction of social security identification number on military discharge record (if practicable)
5. Type of military discharge record
6. Book and page number or other reference identifying where the military discharge record is recorded in the county register’s office:
Book No. Page No. or No.
7. Signature of person making request: