Source: https://xl8tms.com/regulamin.html
Timestamp: 2019-02-17 10:46:04
Document Index: 603722401

Matched Legal Cases: ['§2', '§3', '§4', '§5', '§6', '§7', '§9', '§10', '§11', '§12', '§13', '§ 6', '§ 9']

XL8TMS.COM Website and service provision rules
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XL8TMS.COM: Terms and Conditions
The terms used in the Terms and Conditions shall mean:
Terms and Conditions – these XL8TMS.COM Website Terms and Conditions
Operator – Localize.pl Agenor Hofmann-Delbor Jacek Mikrut Spółka jawna, with its registered office in Szczecin, under the address: ul. Smolańska 3; 70-026 Szczecin, entered under the number 0000594783 into the Register of Entrepreneurs of the National Court Register kept by the District Court Szczecin – Centrum in Szczecin, 13th Commercial Division of the National Court Register;
User – a natural person who is not a consumer within the meaning of the provisions of the Civil Code; a legal person or an organizational unit without legal personality, who has accepted Terms and Conditions, who meets the conditions specified in Terms and Conditions and uses the services provided by the Operator on the Website.
Software, System – a computer program within the meaning of the Act from February 4, 1994 on copyright and related rights (i.e. Journal of Laws from 2017, item 880, as amended), called XL8 TMS, used for managing all aspects of a translation agency’s operations, except for the tasks of editing documents related to CAT tools, in particular: project management and preparing quotations, a CRM module, project tracking and a notification system, made available to the User by the Operator as part of the service provided under the Terms and Conditions.
Website – the website in the Internet domain at: XL8TMS.COM maintained by the Operator, enabling the use of the Software;
Account – an individual electronic account created and maintained for the User by the Operator on the Website, in which information is collected about the User and their activities on the Website, in order to enable them to utilize the services of the Website;
Subaccount – an account created by the User as part of the Account, allowing, in particular, for the assignment of permissions, coordination of tasks and management of team work;
Service – the service provided by the Operator to the User through the Service in accordance with the principles set forth in the Regulations, consisting in providing the User with the possibility of using the Software without the need to install the Software on the User’s IT infrastructure, in accordance with its functionalities.
Subscription Period – the period of paid provision of the Service by the Operator, lasting a minimum of 12 months;
Registration – the procedure of creating an Account on the Website, carried out by the User by completing the registration form available on the Website;
Administrator Panel – a tool available in the Account ‚s Main Module for managing and administering the functions of the Software.
Trial Period – a free period of use of the Software, lasting 30 calendar days, from the date of Registration of the User. The trial period may be utilized by the User both to check the Software and to use the Software in accordance with the functionalities provided.
Agreement – an agreement for the provision of services by electronic means in accordance with the principles described in the Terms and Conditions, concluded between the User and the Operator in accordance with the procedure laid down in the Terms and Conditions;
Materials – information, data and content provided by the User on their own in the Software.
Price List – constituting an integral part of the Terms and Conditions, a list of prices of the services provided to the User by the Operator within the Website, on the basis of the concluded Agreement.
Subscription Fee – the remuneration paid by the User for the Service provided during the Subscription Period, listed in the Terms and Conditions and the Price List under the item „Subscription Fees”.
GDPR – Regulation (EU) 2016/679 of the European Parliament and of the Council of 27 April 2016 on the protection of individuals with regard to the processing of personal data and on the free movement of such data and repealing Directive 95/46/EC.
§2. Contact details of the Operator
Operator’s address for deliveries: Localize.pl, ul. Smolańska 3; 70-026 Szczecin, Poland
E-mail address for contact in matters regarding the Website, including complaints: info@xl8tms.com
Telephone number for contact in matters regarding the Website: tel. +48 91 884 65 04
§3. General principles for the provision of the Service
1 The Terms and Conditions define the principles of functioning of the Website and the principles for the provision of the Service, in particular:
the types and scope of services provided electronically,
the conditions for providing services electronically, including: technical requirements necessary for cooperation with the ICT system utilized by the Service
the prohibition of the provision of illegal content by the Users,
the conditions for concluding and terminating agreements for the provision of services electronically,
The entity providing services by electronic means is the Operator.
The Service provided electronically through the Website consists in providing the User with the possibility of using the Software in the course of their business or professional activity with the use of all functionalities available within the framework of a specific type of account, without the need to install the Software on the User’s IT infrastructure, as well as without the need to incur additional expenses related to the maintenance of the Software and its updates, the Operator informs that, depending on the configuration and type of the User Account, external services enabling invoicing may require payment of a separate subscription fee by the User. The Operator always informs about modules available and the limitations within a given type of User Account. Before choosing a particular type of User Account, the User should become familiar with its functionalities and limitations.
Due to its professional nature, the Service is not addressed to consumers within the understanding of the provisions of the Civil Code.
The software made available through the Website enables the Users to manage their own customer relations, as well as all the other aspects of a translation agency’s work. The software does not contain modules that would allow to perform tasks related to editing documents related to CAT tools.
In order to utilize the Service provided under these Terms and Conditions, the User should meet the following minimum technical requirements:
have the most up-to-date Internet browser: Microsoft Explorer or Edge, Google Chrome, Mozilla Firefox, Safari, Opera
§4. Conclusion of an agreement and the principles for using the Website
The agreement with the User is concluded at the moment of registration of the User. Without registration, the User may not utilize the Service provided on the Website. In order to register, it is necessary to fill in an online registration form included on the Website by providing the data required in the form and to make a declaration of becoming acquainted with the Terms and Conditions and accepting the provisions of the Terms and Conditions and Privacy policy (GDPR compliance).
The User may order the creation of a User Account directly by the Operator. Prior to placing an order for the creation of an Account, the Operator shall make the Terms and Conditions available to the User on a durable medium, and the User declares that they have read the Terms and Conditions and they accept their provisions.
In the mode of creating an account by the Operator, the Agreement with the User is concluded at the moment of sending by the Operator of an e-mail confirming the creation of the Account on the User’s order. In the e-mail message, the Operator provides a link for logging in to the Account together with the necessary data for the first log in.
Legal persons and entities without legal personality may register in the Website only via a person who is authorized to make declarations of will on behalf of such entities and to represent such entities in external relations.
After proper registration, the software creates a User Account.
The Operator reserves the right not to conclude an agreement with the registering entity without stating a reason. Information about this fact shall be communicated electronically. The refusal to conclude the agreement is carried out by the refusal to register a User Account.
The User receives access to the Account by entering the correct login and password in the Internet form, on the Website page used for logging into the Account.
In case of any change in the User’s data provided during registration, the User is obliged to immediately enter the current data using the form available in the Administrator’s Panel.
While using the Website, the User may not delete the data used to register the Account. However, it may exercise its full rights under the provisions of the GDPR with regard to the processing of personal data (GRPR compliance). Particulars are described in the document Privacy policy (GDPR compliance).
After creating an Account, a registered User may start working with the Software modules, in particular to enter data into the Software.
Conclusion of a Service Provision Agreement shall be tantamount to making the following declarations:
I have acquainted myself with the contents of the Terms and Conditions constituting the basis for concluding a remote agreement and I accept its provisions;
I commence the use of the Operator’s services voluntarily;
I meet the conditions of use of the Website provided for in the Terms and Conditions;
the data provided by me on the registration form are true and do not infringe the rights of third parties;
I agree to the conclusion of the agreement electronically;
I agree to the collection and processing of my personal data by the Operator to the extent necessary to provide services electronically, in accordance with the principles set forth in the Terms and Conditions;
I agree to receive to the e-mail address indicated in the form messages and information about difficulties, changes or technical interruptions in the operation of the Website, as well as all declarations of knowledge and will of the Operator related to the electronic provision of services via the Website.
The Service is provided each time by the Operator for a specified period of time, i.e. in the subscription period selected by the User. The beginning of the Service provision period shall be the date of payment of the Subscription Fee.
§5. Account types, modules and Account functionalities
The Operator shall provide the Service within two types of User Accounts: The „XL8 TMS Team” Account and the „XL8 TMS” Account.
A detailed specification of the modules available within each Account type, a description of the functionalities of the modules as well as the limitations within the modules and functionalities can be found in Price list on the Website.
§6. Trial Period, Subscription Period and Service fees
After creating an Account, the User shall have the right to use the Software free of charge for a trial period of 30 days. During the trial period, the User shall not pay any fees for using the Software. The free trial period may be extended in the case of periodical promotions or special offers as well as in the case of individual agreements and arrangements.
The User pays for the Service in the form of electronic transfers. Information on the available methods of payment and operators of electronic transfers is received by the User from the Operator before the payment is made.
If the User wishes to continue using the Service, payment for the Service should be made by the end of the trial period, using the tools available in the Administrator’s Panel, in the main module of the Account. After the payment has been made, a VAT invoice will be generated in the Administrator’s Panel, covering the total amount due for the use of the Service in the selected subscription period. The User authorizes the Operator to issue VAT invoices without signatures and to send/provide access to an invoice in electronic form.
The amount of the Subscription Fee is specified in the Price list (published on the Website), which constitutes an integral part of the Terms and Conditions. Moreover, the Operator clearly informs the User about the amounts of subscription fees in the Website’s contents, together with the indication of possible discounts and conditions of using a specific subscription. The User selects the Account type (XL8 TMS Team or XL8 TMS) and the length of the subscription period. The subscription fee can be paid in advance, for the whole selected subscription period including a discount, or in monthly installments, which do not include a discount.
Within the selected Account type, the User obtains access to a Service with specified parameters, clearly indicated by the Operator in the Account description.
The information on the necessity of making the payment is sent by e-mail to the e-mail address given in the Account Administrator’s Panel before the end of the subscription period. Upon payment of the fee, the subscription period shall be extended starting from the day following the last day of the previous subscription period.
In case of delay in payment of the fees for the next subscription period, the Operator shall block the Website Account. After the payment has been made, the Account will be immediately unblocked. In the event of the User’s delay exceeding 30 days, the Operator shall be entitled to terminate the Service Provision Agreement with immediate effect and remove the Account and all User Materials.
All data obtained in the process of providing the Service are processed in accordance with the principles of the GDPR. The Operator may be obliged to retain additional data, such as copies of invoices and fiscal information, generated in the course of the service provision process for the period specified in the applicable regulations. Particularly in this respect, all the details are described in the Privacy policy (GRPR compliance).
Subscription fee amount is a net amount, to which VAT should be added (where applicable).
The Operator reserves the right to change the price list. The User is notified about the change of the price list and about new prices of the Service by e-mail to the e-mail address provided and by a notification available in the Account Administrator’s Panel.
The notification about the change to the price list is sent no later than 7 days before the change to the price list. The change of the price list under the agreement concluded with the User shall come into force in the new subscription period. The previously paid subscription period shall be subject to the price list applicable on the date of payment of the subscription fee, and the price of the Service shall remain unchanged until the end of the subscription period.
The User accepts the price list change by paying the fee for the new subscription period. The User may withdraw from the agreement by not paying for another subscription period, during which the new price list applies.
§7. Rights and obligations of the User
The Operator shall not transfer to the User any rights to any works or computer programs made available through the Website. The Operator licenses the User to use the Software only to the extent necessary to make use of the Service in accordance with the Terms and Conditions.
In particular, the User shall not have the right to download, copy or place any part of the Software on servers other than those owned by the Operator. The User is not entitled to any rights to software placed by the Operator on the Website. The Operator has exclusive and unlimited rights to the Software.
The User is not entitled to make their Account available to other persons except for persons acting on their behalf. The User is not entitled to use another User’s Account.
The content of the User’s materials may not violate personal rights or the rights of third parties, as well as the law currently in force. The User should have the rights to use the Materials stored in the databases of the Software.
It is prohibited for the User to upload any illegal content to the Software. The Operator reserves the right to request the User to remove illegal content with a deadline for their removal not exceeding 3 days. After the ineffective expiry of the deadline, the Operator shall be entitled to remove the illegal content.
The User is entitled to free e-mail assistance concerning the Software. In order to get assistance, the User should send a message to the e-mail address: info@xl8tms.com.
By making the Software available through the Website, the Operator shall not be liable for the content of the Materials, nor for any acts or omissions of the User or any other person authorized by the User to use the Service.
The Operator reserves the right to suspend the provision of the Service with immediate effect in the event of the User violating the provisions of the Terms and Conditions. Suspension of the provision of the service shall be effected by blocking the Account. The Operator may refuse to re-register a User whose Account has been blocked.
The Operator shall make every effort to ensure faultlessness and continuity of operation of the Website and the Software. The Operator guarantees the availability of the Service based on the Software on the Website during the entire subscription period, in 99% of the subscription period.
In the event of any interruption in the provision of the service during the subscription period, the total duration of which exceeds the maximum permitted time of unavailability of the service, the Operator shall be obliged to extend the subscription period of the Service by three days for each commenced 24 hours of the total duration of the interruption.
The Operator reserves the right to the occurrence of short interruptions in the availability of the Service, or of particular functionalities available within the Account, in connection with the maintenance of the Website or updating of the Software. The User shall be informed by e-mail about the date and expected duration of the interruption in the availability of the Service before the beginning of the interruption. The Operator shall make every effort to ensure that the nuisance associated with the interruptions is as small as possible for the User.
The Operator shall not be liable for any malfunction of the Software made available to the User on the Website caused by: improper use by the User, unauthorized modification, malfunction of the User’s hardware and software, force majeure or the actions of third parties that are not the Operator’s subcontractors.
The Operator shall not be liable for the User’s inability to use the Service, the Website and the Software due to reasons beyond the Operator’s control or due to the occurrence of force majeure, understood as an event caused by an external cause, which the Operator could not have foreseen or prevented.
All the materials that may be included in the Software made available to the User are exemplary. The Operator can freely modify the software.
The Operator’s liability to the User, in particular the liability for non-performance or improper performance of the Service, shall cover only the damages caused by the fault of the Operator or the entities acting on their behalf and shall be limited to the equivalent of the fee for one full subscription period paid by the User. At the same time, the Operator’s liability for lost benefits of the User as well as the Operator’s liability for any indirect damages is excluded.
The User individually and each time agrees to log in to the Account Administrator’s Panel in order to be provided assistance by the Operator’s employees in the event of the User’s request for technical assistance. Without the express prior consent of the User, logging in to the User’s Account by the Operator’s employees or other persons acting on their behalf is excluded.
The Operator declares that they hold the property rights to the Software made available on the Website to the extent allowing for the provision and rendition of the Service in accordance with these Terms and Conditions.
All graphic works contained within the Website, including graphic and color solutions, the XL8TMS.COM name/brand and logotype, the concept of Software and functional solutions of the Software are protected by law.
Any copying or reproduction of the Software components outside the Software on the Website is prohibited.
The User authorizes the Operator and its legal successors to utilize the user data, in the form of company name, logotypes, for the purposes of presentation and advertising of the Operator’s services. The User authorizes the Operator to publish the references provided by the User.
The User Account login and password are confidential information and will be provided by the Operator only to the e-mail address provided by the User during the Registration process. The Operator shall not be liable for damages caused by unauthorized access of third parties to the login and password as a result of their improper protection by the User.
The Operator may refuse to provide the Service to anyone without stating the reason.
The Terms and Conditions and their appendices contain the entire provisions of the agreement concluded between the User and the Operator. During registration, the User confirms having acquainted themselves with the Terms and Conditions and Privacy policy (GRPR compliance), and accepting its provisions.
The Operator reserves the right to cancel the provision of the Service without giving any reason, with the reservation that the Operator shall be obliged to maintain the provision of the Service until the end of the commenced subscription period. In the case of resignation from providing the service, referred to in the preceding sentence, after the end of the subscription period the Operator shall provide the User with access to the Account for a period of 14 days, in order to archive or remove their Materials.
§9. Cancellation of the agreement by the User
The User has the right to resign from the Service at any time by giving notice of termination of the Service provision agreement. The User declares his will to terminate the agreement by sending an e-mail to the Operator’s address: info@xl8tms.com. The declaration of will to terminate the agreement is made at the moment of receipt of the message by the Operator.
A 30-day notice period shall be set for the termination of the Service Agreement with effect from the last day of the subscription period paid for by the User. If the end of the paid subscription period falls earlier than the expiry of the notice period, the Agreement shall terminate upon the expiry of the 30-day notice period. During the period between the termination of the Agreement and the cancellation of the Agreement, the User shall be entitled to remove or export the Materials from the Software databases.
Until the end of the notice period, the User may also withdraw their declaration of termination by sending to the address: info@xl8tms.coma message in which the withdrawal of the notice of termination is expressly stated.
After cancellation of the agreement as a result of termination, the Operator shall be entitled to delete the User’s Account on the terms specified above, which shall result in permanent removal of all User’s data and Materials from the Website.
The Operator may be obliged to retain additional data, such as copies of invoices and fiscal information, generated in the course of the service provision process for the period specified in the applicable regulations. Particularly in this respect, all the details are described in the Privacy policy (GRPR compliance).
§10. Cancellation of the agreement by the Operator
1 The Operator may cancel the Service provision agreement with immediate effect in the following cases:
if the purpose of registration or the manner of using the services is contrary to the Website rules;
if the User’s activity is aimed at committing a crime, and also if it violates the rights of third parties,
if the Operator has received an official notification of the illegal nature of the data or of the Buyer’s related activities,
if the User sends unsolicited commercial information from their Account,
if the User grossly or stubbornly violates the provisions of the Terms and Conditions,
if the address data provided by the User raise objectively justified doubts as to their correctness or truthfulness, in particular if the User provides personal details involving non-existent localities, non-existent streets, fictitious characters.
If the Agreement is canceled with immediate effect, the Operator shall provide the User with access to the account for 30 days, in order for them to archive or remove their Materials. After the lapse of the period indicated in the preceding sentence, the Operator shall be entitled to permanently delete the User Account and all User Materials stored in it.
The Operator shall be entitled to refuse to register the User if the premises specified in sec. 1 above arise. The Operator may notify the User about the refusal of registration by e-mail to the e-mail address provided in the registration form
The Operator reserves the right to terminate the provision of the Service without giving any reason, with the reservation that the Operator shall be obliged to maintain the provision of the Service until the end of the commenced subscription period, unless the User expressly agrees to an earlier cessation of the provision of the Service. In the case of resignation from providing the service, referred to in the preceding sentence, after the end of the subscription period the Operator shall provide the User with access to the Account for a period of 30 days, in order to archive or remove their Materials. After the lapse of the period indicated in the preceding sentence, the Operator shall be entitled to permanently delete the User Account and all User Materials stored in it.
§11. Settlements during cancellation of the agreement
Cancellation of the Service provision agreement by the User or by the Operator shall not result in any obligation to return to the User the fees paid by them.
§12. Data protection and security
The administrator of the personal data provided by the User is the Operator. The Operator processes the data only to the extent necessary to establish, terminate, shape and correctly perform the Service provided electronically on the Website. The User provides their details voluntarily. The User’s personal data is transferred for the purposes of providing electronic services by filling in a form and giving consent to the processing of personal data in accordance with the requirements of the GDPR, which defines the following document Privacy policy (GRPR compliance).
The materials collected in the databases of the Software in connection with the provision of the Service shall be considered confidential by the Operator and shall not be disclosed to other entities, except to the Operator’s legal successor.
Depending on the selected payment method, the data provided by the User during payment for the Service may be processed by external companies acting as intermediaries of payments (payment proxys).
The User may agree to receive commercial information from the Operator within the meaning of Article 10 sec.2 of the Act from 18 July, 2002, on the provision of services by electronic means to the e-mail address provided during registration of the Account and to direct marketing activities to the e-mail address and telephone number provided during the registration of the Account. The User may at any time revoke some or all of their consent. All consents granted by the user must be of the nature and scope compliant with the requirements of the GDRP.
The user has the full right to access the content of their data and to correct it, as well as to request the deletion of their personal data. The collected data will be processed exclusively for the purpose of providing services through the Website. The provision of personal data by the User is entirely voluntary.
The User separately expresses and revokes consent to the processing by the Operator of their personal data for marketing purposes.
The personal data of the Users are protected in accordance with the Act from 29 August, 1997, on the protection of personal data (i.e. Journal of Laws from 2016, item 922, as amended) in such a way as to prevent third parties from having access to them. Specific principles of personal data protection are specified in the privacy policy of the Service in the document entitled Privacy policy (GRPR compliance).
The Administrator of personal data possibly entered by the User in as part of the Materials into the databases of the Software is the User, who is obliged to process them in accordance with the law.
The Operator does not process any data collected by the Users as part of the Service made available on the Website. When performing technical and maintenance activities on the servers and the Software (backups, data recovery from backups, attempts to remove any errors reported by the User), the Operator does not gain access to the personal data processed by the User.
The Operator ensures that the server infrastructure used for the purposes of performing the Service on the Website has a high level of security in the form of physical protection.
The Operator shall ensure cryptographic protection of the data entered by the User into the Software both at the time of transmission of such data over a public network and throughout the remaining time of using the Website and Software.
The Operator informs that the data stored by the User in the Software are secured with adequate organizational and technological measures.
§13. Complaints
The Operator provides an e-mail address to which complaints about the Service should be sent: info@xl8tms.com.
Complaints will be considered within 7 days from the date of their receipt.
A complaint should contain the content of the complaint and a rationale, the exact time of occurrence, the login of the person making the complaint.
In the case of a justified complaint, the Operator shall propose to the User an extension of the subscription period for the Service.
The court competent to settle disputes arising under these Terms and Conditions shall be the court competent according to the seat of the Operator.
These Terms and Conditions are effective as of Thursday, May 22, 2018.
The full and current text of the Terms and Conditions, as well as all its previous versions, is available at the following address https://xl8tms.com/#, under the link „Terms and Conditions”.
The Operator is entitled to change the Website Terms and Conditions at any time, subject to special provisions concerning changes in the price list of Subscription Fees contained in § 6.
The Users shall be informed by e-mail about the planned change of the Terms and Conditions and about the content of the new provisions of the rules not later than 7 days before the changes come into force, with the right to make a declaration of will to terminate the agreement in the event of not accepting the changes. No declaration of termination of the agreement by the User sent to the e-mail address info@xl8tms.com until the date of entry into force of the amendments shall be tantamount to acceptance of the changes to the Terms and Conditions.
In the event that the User does not accept the changes in the Terms and Conditions and if there is no declaration of termination of the agreement, the provisions of § 9.1 sec. 2-4 of the Terms and Conditions shall apply.
The languages used in the operations of the Service is Polish and English. All correspondence with the Users shall be conducted in Polish or English. The agreement with the User may be concluded in Polish or English, each of which constitutes an equivalent language of the contract, with the reservation that regardless of the language version of the agreement itself, as well as the seat of the User, the agreement concluded with the User is always subject to Polish law.
The provisions of the Terms and Conditions shall bind the legal successors of the User and the Operator.
The Operator shall be entitled to transfer to a third party the rights and obligations resulting from the Terms and Conditions and from an agreement provided pursuant to the Rules. The Operator shall notify the Users about the transfer of rights and obligations resulting from the Terms and Conditions and/or an agreement provided pursuant to the Terms and Conditions to a third party within 7 days from the date of such an action.
In matters not regulated by these Terms and Conditions, the provisions of Polish law shall apply, in particular:
the provisions of the Act of 18 July, 2002, on the provision of services by electronic means (Journal of Laws from 2017, item 1219, as amended),
the provisions of the Civil Code Act from 23 April, 1964 (i.e. Journal of Laws from 2017, item 459, as amended).
the provisions of the Act from 4 February, 1994, on copyright and related rights Journal of Laws from 2017, item 880, as amended).
Regulation(EU) 2016/679 of the European Parliament and of the Council) of 27 April 2016 on the protection of individuals with regard to the processing of personal data and on the free movement of such data and repealing Directive 95/46/EC.
All rights reserved. Logos and product names of XL8, XL8 TMS, XL8 Tean and XL8 TMS Team are under copyright protection. Any unauthorized usage is strictly prohibited and will be prosecuted by law to the full extend.
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