Source: https://www.ecode360.com/27674939
Timestamp: 2020-07-04 19:00:19
Document Index: 236705482

Matched Legal Cases: ['§ 132', '§ 132', '§ 132', '§ 132', '§ 132', '§ 132', '§ 132', '§ 132', '§ 132', '§ 132', '§ 19', '§ 19', '§ 132', '§ 132', '§ 19', '§ 905', '§ 134', '§ 19', '§ 16', '§ 16', '§ 19', '§ 19', '§ 16', '§ 132']

City of Brodhead, WI Records
§ 132-2 Duty to maintain records.
§ 132-3 Legal custodians.
§ 132-4 Public access to records.
§ 132-5 Access procedures.
§ 132-6 Limitations on right to access.
§ 132-7 Destruction of records.
§ 132-8 Preservation through microfilm.
Chapter 132 Records
[HISTORY: Adopted by the Common Council of the City of Brodhead as Title 3, Ch. 3, of the 1997 Code. Amendments noted where applicable.]
The total cost of personnel, including wages, fringe benefits and all other benefits and overhead, related to the time spent in search of records.
Any of the following City of Brodhead entities having custody of a City record: an office, elected official, agency, board, commission, committee, council, department or public body corporate and politic created by constitution, law, ordinance, rule or order; or a formally constituted subunit of the foregoing.
That officer, department head, division head, or employee of the City designated under § 132-3 or otherwise responsible by law to keep and preserve any City records or file, deposit or keep such records in his or her office or is lawfully in possession or entitled to possession of such public records and who is required by this chapter to respond to requests for access to such records.
Any material on which written, drawn, printed, spoken, visual or electromagnetic information or electronically generated or stored data is recorded or preserved, regardless of physical form or characteristics, which has been created or is being kept by an authority. "Record" includes, but is not limited to, handwritten, typed or printed pages, maps, charts, photographs, films, recordings, tapes, optical disks and any other medium on which electronically generated or stored data is recorded or preserved. "Record" does not include drafts, notes, preliminary computations and like materials prepared for the originator's personal use or prepared by the originator in the name of a person for whom the originator is working; materials which are purely the personal property of the custodian and have no relation to his or her office; materials to which access is limited by copyright, patent or bequest; and published materials in the possession of an authority other than a public library which are available for sale, or which are available for inspection at a public library.[1]
Except as provided under § 132-7, each officer and employee of the City shall safely keep and preserve all records received from his or her predecessor or other persons and required by law to be filed, deposited or kept in his or her office or which are in the lawful possession or control of the officer or employee or his or her deputies, or to the possession or control of which he or she or they may be lawfully entitled as such officers or employees.
Except as provided in § 132-6, any person has a right to inspect a record and to make or receive a copy of any record of provided in § 19.35(1), Wis. Stats.
A requester shall be charged a fee of $0.25 per page to defray the cost of copying records.
A request to inspect or copy a record shall be made to the legal custodian. A request shall be deemed sufficient if it reasonably describes the requested record or the information requested. However, a request for a record without a reasonable limitation as to subject matter or length of time represented by the record does not constitute a sufficient request. A request may be made orally, but a request must be in writing before an action to enforce the request is commenced under § 19.37, Wis. Stats. Except as provided below, no request may be refused because the person making the request is unwilling to be identified or to state the purpose of the request. No request may be refused because the request is received by mail, unless prepayment of a fee is required under § 132-4F(5). A requester may be required to show acceptable identification whenever the requested record is kept at a private residence or whenever security reasons or federal law or regulations so require.
A request for a record may be denied as provided in § 132-6. If a request is made orally, the request may be denied orally unless a demand for a written statement of the reasons denying the request is made by the requester within five business days of the oral denial. If a written request is denied in whole or in part, the requester shall receive a written statement of the reasons for denying the request. Every written denial of a request shall inform the requester that, if the request for the record was made in writing, then the determination is subject to review upon petition for a writ of mandamus under § 19.37(1), Wis. Stats., or upon application to the Attorney General or a District Attorney.
Pursuant to § 905.08, Wis. Stats., a record or portion of a record containing information qualifying as a trade secret as defined in § 134.90(1)(c), Wis. Stats.[1]
Pursuant to § 19.85(l)(h), Wis. Stats., requests for confidential written advice from an ethics board, and records of advice given by such ethics board on such requests.
City officers may destroy the following nonutility financial records of which they are the legal custodians and which are considered obsolete, after completion of any required audit by the Legislative Audit Bureau or an auditor licensed under Ch. 442, Wis. Stats., but not less than seven years after payment or receipt of any sum involved in the particular transaction, unless a shorter period has been fixed by the State Public Records Board pursuant to § 16.61(3)(e), Wis. Stats., and then after such shorter period:[1]
City officers may destroy the following utility records of which they are the legal custodians and which are considered obsolete after completion of any required audit by the Legislative Audit Bureau or an auditor licensed under Ch. 442, Wis. Stats., subject to State Public Service Commission regulations, but not less than seven years after the record was effective, unless a shorter period has been fixed by the State Public Records Board pursuant to § 16.61(3)(e), Wis. Stats., and then after such a shorter period, except that water stubs, receipts of current billings and customers' ledgers may be destroyed not less than two years after payment or receipt of the sum involved or the effective date of said record:[2]
Police, Fire, EMS and 911 audio dispatch tapes may be destroyed, erased or reused no sooner than 120 days after the date any such recording is created. However, no such records may be destroyed if litigation or an audit involving these records has been commenced. Futhermore, pursuant to § 19.35(5), Wis. Stats., these records may not be destroyed at any time after the receipt of a request for inspection or copying of the record under the open records law until after the request is granted or until at least 60 days after the date that the request is denied or, if the requestor is an incarcerated person, until at least 90 days after the date that the request is denied. If the City receives written notice that an action relating to a record has been commenced under § 19.37, Wis. Stats., the record may not be destroyed until after the order of the court in relation to such record is issued and the deadline for appealing that order has passed or, if appealed, until after the order of the court hearing the appeal is issued. If the court orders the production of any record and the order is not appealed, the record may not be destroyed until after the request for inspection or copying is granted.
Any City officer or the director of any department or division of City government may, subject to the approval of the City Clerk-Treasurer, keep and preserve public records in his or her possession by means of microfilm or other photographic reproduction method. Such records shall meet the standards for photographic reproduction set forth in § 16.61(7)(a) and (b), Wis. Stats., and shall be considered original records for all purposes. Such records shall be preserved along with other files of the department or division and shall be open to public inspection and copying according to the provisions of state law and of §§ 132-4 through 132-6 of this chapter.