Source: https://www.sosgroup-ltd.co.uk/privacy-policy-2/
Timestamp: 2018-08-15 22:15:10
Document Index: 791704633

Matched Legal Cases: ['art 14', 'art 15', 'art 13', 'art 15', 'art 15', 'art 15', 'art 14', 'art 5', 'art 15']

SMART OFFICE SYSTEMS LTD
Smart Office Systems Ltd understands that your privacy is important to you and that you care about how your personal data is used. We respect and value the privacy of everyone who visits this website, sosgroup-ltd.co.uk (âWe will only collect and use personal data in ways that are described here, and in a way that is consistent with our obligations and your rights under the law.
âAccountâ means an account required to access and/or use certain areas and features of Our Site;
âCookieâ means a small text file placed on your computer or device by Our Site when you visit certain parts of Our Site and/or when you use certain features of Our Site. Details of the Cookies used by Our Site are set out in Part 14, below; and
âCookie Lawâ means the relevant parts of the Privacy and Electronic Communications (EC Directive) Regulations 2003;
Our Site is owned and operated by Smart Office Systems Ltd, a limited company, registered in England under company number 04527805. Registered address: 356a Dukesway Court, Team Valley Trading Estate, Gateshead, Tyne & Wear, NE11 0BH. Main trading address: 356a Dukesway Court, Team Valley Trading Estate, Gateshead, Tyne & Wear, NE11 0BH. VAT number: GB801 819 641. Data Protection Officer: Mr John Behan. Email address: gdpr@sosgroup-ltd.co.uk Telephone number: 0345 230 8080. Postal Address: 356a Dukesway Court, Team Valley Trading Estate, Gateshead, Tyne & Wear, NE11 0BH. We are regulated by Financial Conduct Authority, Authorisation Number 662574.
This Privacy Policy applies only to your use of Our Site. Our Site may contain links to other websites that we have no control over how your data is collected, stored, or used and we advise you to check the privacy policies of any such websites before providing any data to them.
Personal data is defined by the General Data Protection Regulation (EU Regulation 2016/679) (the âGDPRâ) as âany information relating to an identifiable person who can be directly or indirectly identified in particular by reference to an identifierâ. Personal data is, in simpler terms, any information about you that enables you to be identified. Personal data covers obvious information such as your name and contact details, but it also covers less obvious information such as identification numbers, electronic location data, and other online identifiers.
Under the GDPR, you have the following rights, which we will always work to uphold: a) The right to be informed about our collection and use of your personal data. This Privacy Policy should tell you everything you need to know, but you can always contact us to find out more or to ask any questions using the details in Part 15. b) The right to access the personal data we hold about you. Part 13 will tell you how to do this. c) The right to have your personal data rectified if any of your personal data held by us is inaccurate or incomplete. Please contact us using the details in Part 15 to find out more. d) The right to be forgotten, i.e. the right to ask us to delete or otherwise dispose of any of your personal data that we have. Please contact us using the details in Part 15 to find out more. e) The right to restrict (i.e. prevent) the processing of your personal data. f) The right to object to us using your personal data for a particular purpose or purposes. g) The right to data portability. This means that, if you have provided personal data to us directly, we are using it with your consent or for the performance of a contract, and that data is processed using automated means, you can ask us for a copy of that personal data to re-use with another service or business in many cases. h) Rights relating to automated decision-making and profiling. We do not use your personal data in this way. For more information about our use of your personal data or exercising your rights as outlined above, please contact us using the details provided in Part 15. Further information about your rights can also be obtained from the Information Commissionerâs Office or your local Citizens Advice Bureau. If you have any cause for complaint about our use of your personal data, you have the right to lodge a complaint with the Information Commissionerâs Office.
personal and non-personal data (please also see Part 14 on our use of Cookies and similar technologies):
o Business name;
o A list of URLs starting with a referring site, your activity on Our Site, and the site you exit to;
o Providing and managing your Account;
o Personalising and tailoring your experience on Our Site;
o Supplying our products and services to you.
o Your personal details are required in order for us to enter into a contract with you.
o Personalising and tailoring our products and/or services for you.
o Communicating with you. This may include responding to emails or calls from you.
o Supplying you with information by email AND/OR post that you have opted-in to (you may unsubscribe or opt-out at any time by contacting info@sosgroup-ltd.co.uk).
o Analysing your use of Our Site and gathering feedback to enable us to continually improve Our Site and your user experience.
With your permission and/or where permitted by law, we may also use your personal data for marketing purposes, which may include contacting you by email AND/OR telephone AND/OR text message AND/OR post with information, news, and offers on our products AND/OR services. You will not be sent any unlawful
1. In addition to your rights under the GDPR, set out in Part 5, when you submit personal data via Our Site, you may be given options to restrict our use of your personal data. In particular, we aim to give you strong controls on our use of your data for direct marketing purposes (including the ability to opt-out of receiving emails from us which you may do by unsubscribing using the links provided in our emails and, at the point of providing your details and by managing your Account).
2. You may also wish to sign up to one or more of the preference services operating in the UK: The Telephone Preference Service (âthe TPSâ), the Corporate Telephone Preference Service (âthe CTPSâ), and the Mailing Preference Service (âthe MPSâ). These may help to prevent you receiving unsolicited marketing. Please note, however, that these services will not prevent you from receiving marketing communications that you have consented to receiving.
If you want to know what personal data we have about you, you can ask us for details of that personal data and for a copy of it (where any such personal data is held). This is known as a âsubject access requestâ. All subject access requests should be made in writing and sent to the email or postal addresses shown in Part 15. Please tell us everything we need to know to respond to your request as quickly as possible. There is not normally any charge
for a subject access request. If your request is âmanifestly unfounded or excessiveâ (for example, if you make repetitive requests) a fee may be charged to cover our administrative costs in responding. We will respond to your subject access request within less than one month and, in any case, not more than one month of receiving it. Normally, we aim to provide a complete response, including a copy of your personal data within that time. In some cases, however, particularly if your request is more complex, more time may be required up to a maximum of three months from the date we receive your request. You will be kept fully informed of our progress.
Our Site may place and access certain first-party Cookies on your computer or device. First-party Cookies are those placed directly by us and are used only by us. We use Cookies to facilitate and improve your experience of Our Site and to provide and improve our products AND/OR services. We have carefully chosen these Cookies and have taken steps to ensure that your privacy and personal data is protected and respected at all times. All Cookies used by and on Our Site are used in accordance with current Cookie Law. Before Cookies are placed on your computer or device, you will be shown a pop-up requesting your consent to set those Cookies. By giving your consent to the placing of Cookies you are enabling us to provide the best possible experience and service to you. You may, if you wish, deny consent to the placing of Cookies; however certain features of Our Site may not function fully or as intended. You will be given the opportunity to allow only first-party Cookies and block third-party Cookies. Certain features of Our Site depend on Cookies to function. Cookie Law deems these Cookies to be âstrictly necessaryâ. Your consent will not be sought to place these Cookies, but it is still important that you are aware of them. You may still block these Cookies by changing your internet browserâs settings as detailed below, but please be aware that Our Site may not work properly if you do so. We have taken great care to ensure that your privacy is not at risk by allowing them.
15. In addition to the controls that we provide, you can choose to enable or disable Cookies in your internet browser. Most internet browsers also enable you to choose whether you wish to disable all Cookies or only third-party Cookies. By default, most internet browsers accept Cookies, but this can be changed. For further details, please consult the help menu in your internet browser or the documentation that came with your device.
16. You can choose to delete Cookies on your computer or device at any time, however you may lose any information that enables you to access Our Site more quickly and efficiently including, but not limited to, login and personalisation settings.
17. It is recommended that you keep your internet browser and operating system up-to-date and that you consult the help and guidance provided by the developer of
your internet browser and manufacturer of your computer or device if you are unsure about adjusting your privacy settings.
To contact us about anything to do with your personal data and data protection, including to make a subject access request, please use the following details (for the attention of Mr John Behan): Email address: gdpr@sosgroup-ltd.co.uk. Telephone number: 0345 230 8080. Postal Address: 356a Dukesway Court, Team Valley Trading Estate, Gateshead, Tyne & Wear, NE11 0BH.