Source: https://apps.leg.wa.gov/WAC/default.aspx?cite=357-31&full=true
Timestamp: 2019-12-12 01:13:29
Document Index: 53641730

Matched Legal Cases: ['§ 357', '§ 357', '§ 357', '§ 357', '§ 357', '§ 357', '§ 357', '§ 357', '§ 357', '§ 357', '§ 357', '§ 357', '§ 357', '§ 357', '§ 357', '§ 357', '§ 357', '§ 357', '§ 357', '§ 357', '§ 357', '§ 357', '§ 357', '§ 357', '§ 357', '§ 357', '§ 357', '§ 357', '§ 357', '§ 357', '§ 357', '§ 357', '§ 357', '§ 357', '§ 357', '§ 357', '§ 357', '§ 357', '§ 357', '§ 357', '§ 357', '§ 357', '§ 357', '§ 357', '§ 357', '§ 357', '§ 357', '§ 357', '§ 357', '§ 357', '§ 357', '§ 357', '§ 357', '§ 357', '§ 357', '§ 357', '§ 357', '§ 357', '§ 357', '§ 357', '§ 357', '§ 357', '§ 357', '§ 357', '§ 357', '§ 357', '§ 357', '§ 357', '§ 357', '§ 357', '§ 357', '§ 357', '§ 357', '§ 357', '§ 357', '§ 357', '§ 357', '§ 357', '§ 357', '§ 357', '§ 357', '§ 357', '§ 357', '§ 357', '§ 357', '§ 357', '§ 357', '§ 357', '§ 357', '§ 357', '§ 357', '§ 357', '§ 357', '§ 357', '§ 357', '§ 357', '§ 357', '§ 357', '§ 357', '§ 357', '§ 357', '§ 357', '§ 357', '§ 357', '§ 357', '§ 357', '§ 357', '§ 357', '§ 357', '§ 357', '§ 357', '§ 357', '§ 357', '§ 357', '§ 357', '§ 357', '§ 357', '§ 357', '§ 357', '§ 357', '§ 357', '§ 357', '§ 357', '§ 357', '§ 357', '§ 357', '§ 357', '§ 357', '§ 357', '§ 357', '§ 357', '§ 357', '§ 357', '§ 357', '§ 357', '§ 357', '§ 357', '§ 357', '§ 357', '§ 357', '§ 357', '§ 357', '§ 357', '§ 357', '§ 357', '§ 357', '§ 357', '§ 357', '§ 357', '§ 357', '§ 357', '§ 357', '§ 357', '§ 357', '§ 357', '§ 357', '§ 357', '§ 357', '§ 357', '§ 357', '§ 357', '§ 357', '§ 357', '§ 357', '§ 357', '§ 357', '§ 357', '§ 357', '§ 357', '§ 357', '§ 357', '§ 357', '§ 357', '§ 357', '§ 357', '§ 357', '§ 357', '§ 357', '§ 357', '§ 357', 'art 825', '§ 357', '§ 357', '§ 357', '§ 357', '§ 357', '§ 357', '§ 357', '§ 357', '§ 357', '§ 357', '§ 357', '§ 357', '§ 357', 'art 825', '§ 357', '§ 357', '§ 357', '§ 357', '§ 357', '§ 357', '§ 357', '§ 357', '§ 357', '§ 357', '§ 357', '§ 357', '§ 357', '§ 357', '§ 357', '§ 357', '§ 357', '§ 357', '§ 357', '§ 357', '§ 357', '§ 357', '§ 357', '§ 357', '§ 357', '§ 357', '§ 357', '§ 357', '§ 357', '§ 357', '§ 357', '§ 357', '§ 357', '§ 357', '§ 357', '§ 357', '§ 357', '§ 357', '§ 357', '§ 357', '§ 357', '§ 357', '§ 357', '§ 357', '§ 357', '§ 357', '§ 357', '§ 357', '§ 357', '§ 357', '§ 357', '§ 357', '§ 357', '§ 357', '§ 357', '§ 357', '§ 357', '§ 357', '§ 357', '§ 357', '§ 357', '§ 357', '§ 357', '§ 357', '§ 357', '§ 357', '§ 357', '§ 357', '§ 357', '§ 357', '§ 357', '§ 357', '§ 357', '§ 357', '§ 357', '§ 357', '§ 357']

HTMLPDF 357-31-005 For the purpose of chapter 357-31 WAC, what days are recognized as holidays?
HTMLPDF 357-31-010 Which employees qualify for holiday compensation?
HTMLPDF 357-31-015 How many hours are general government employees compensated for on a holiday?
HTMLPDF 357-31-020 For general government part-time employees, how is holiday compensation prorated?
HTMLPDF 357-31-025 How many hours are higher education employees compensated for on a holiday?
HTMLPDF 357-31-030 What happens when a holiday falls on an employee's scheduled day off?
HTMLPDF 357-31-035 How is an employee who works on a holiday compensated?
HTMLPDF 357-31-040 What happens when a holiday as identified in WAC 357-31-005 falls on Saturday or Sunday?
HTMLPDF 357-31-045 If an employee resigns or is dismissed or separated during a month in which there is a holiday, will he/she be compensated for the holiday?
HTMLPDF 357-31-050 How is an employee's holiday determined when an employee works a night shift schedule which begins on one calendar day and ends on the next?
HTMLPDF 357-31-052 Is an employee entitled to any unpaid holidays?
HTMLPDF 357-31-053 Within what time frame must an employee notify their supervisor to request an unpaid holiday in accordance with WAC 357-31-052?
HTMLPDF 357-31-055 When does an employee qualify for a personal holiday?
HTMLPDF 357-31-060 How many hours are general government employees compensated for when taking a personal holiday?
HTMLPDF 357-31-065 How many hours are higher education employees compensated for when taking a personal holiday?
HTMLPDF 357-31-070 When is an employer required to approve an employee's request to use a personal holiday?
HTMLPDF 357-31-075 Within what time frame must the personal holiday be taken?
HTMLPDF 357-31-080 What happens if an employee requests to use his/her personal holiday in accordance with the employer's leave procedures and the employer denies the request?
HTMLPDF 357-31-090 Can an employee request to donate or use part of a personal holiday?
HTMLPDF 357-31-095 If an employee donates a personal holiday to another employee and a portion of the personal holiday is returned, can the donating employee use the remaining hours?
HTMLPDF 357-31-100 Must an employer have a policy for requesting and approving leave?
HTMLPDF 357-31-105 How will an unauthorized absence be treated?
HTMLPDF 357-31-110 What happens to an employee's accrued leave when the employee changes employers?
HTMLPDF 357-31-115 How many hours of sick leave does an employee earn each month?
HTMLPDF 357-31-120 Do overtime exempt employees accrue sick leave if they have taken leave without pay during the month?
HTMLPDF 357-31-121 Do overtime eligible employees accrue sick leave if they have taken leave without pay during the month?
HTMLPDF 357-31-125 For general government part-time employees, how is leave accrual prorated?
HTMLPDF 357-31-130 When may an employee use accrued sick leave?
HTMLPDF 357-31-135 When and how does an employee request the use of sick leave?
HTMLPDF 357-31-140 May an employee use sick leave before it is accrued?
HTMLPDF 357-31-145 When an employee is on vacation leave and a condition listed in WAC 357-31-130(1) arises, can the employee use sick leave in place of vacation leave?
HTMLPDF 357-31-150 Can an employee be paid for accrued sick leave?
HTMLPDF 357-31-155 Does an employee who separates for any reason other than retirement or death get paid for accrued sick leave?
HTMLPDF 357-31-160 When a former employee is re-employed, is sick leave restored?
HTMLPDF 357-31-165 At what rate do general government employees accrue vacation leave?
HTMLPDF 357-31-166 At what rate do higher education employees accrue vacation leave?
HTMLPDF 357-31-170 At what rate do part-time employees accrue vacation leave?
HTMLPDF 357-31-175 Do employees accrue vacation leave if they have taken leave without pay during the month?
HTMLPDF 357-31-180 When an employee has taken leave without pay during the month is the employee's rate of accrual adjusted for the leave without pay?
HTMLPDF 357-31-185 When and how does an employee request the use of vacation leave?
HTMLPDF 357-31-195 Can an employee use vacation leave before it is accrued?
HTMLPDF 357-31-200 When must an employer grant the use of vacation leave?
HTMLPDF 357-31-205 What must an employer consider in granting the use of vacation leave?
HTMLPDF 357-31-210 What is the maximum number of hours of vacation leave that an employee can accumulate?
HTMLPDF 357-31-215 When may vacation leave be accumulated above the maximum two hundred forty hours?
HTMLPDF 357-31-220 What must be included in the statement of necessity for excess vacation leave?
HTMLPDF 357-31-225 When employees separate from state service, are they entitled to a lump sum payment of unused vacation leave?
HTMLPDF 357-31-230 When can an employee use accrued compensatory time?
HTMLPDF 357-31-235 May an employee use leave if the employee sustains a work-related injury or illness that is compensable under the state workers' compensation law?
HTMLPDF 357-31-245 What happens if an employee uses accrued vacation leave, accrued sick leave, accrued compensatory time, recognition leave, or receives holiday pay during a period when he/she is receiving time loss compensation?
HTMLPDF 357-31-250 Are employees entitled to paid bereavement leave?
HTMLPDF 357-31-255 What types of leave may an employee use when absent from work or arriving late to work because of inclement weather?
HTMLPDF 357-31-260 When may an agency head or institution president suspend operations?
HTMLPDF 357-31-265 What is the effect of suspended operations on employees who are not required to work during the closure?
HTMLPDF 357-31-270 When an employer has suspended operations, how are employees who are required to work during the closure affected?
HTMLPDF 357-31-275 What must be included in the employer's suspended operations procedure?
HTMLPDF 357-31-280 How long can operations be suspended?
HTMLPDF 357-31-285 Is an employer required to authorize the absence of an employee for family care emergencies?
HTMLPDF 357-31-290 What qualifies as a family care emergency?
HTMLPDF 357-31-295 What type of leave may employees use for family care emergencies?
HTMLPDF 357-31-300 Is there a limit to how much leave can be used for a family care emergency?
HTMLPDF 357-31-305 Is advance approval required for an employee to take time off for a family care emergency?
HTMLPDF 357-31-310 If an employee is required to report for jury duty service, must the employee be granted a leave of absence with pay?
HTMLPDF 357-31-315 May employees keep compensation received for serving as a member of a jury?
HTMLPDF 357-31-320 If an employee has received a subpoena, must the employee be granted a leave of absence with pay?
HTMLPDF 357-31-325 Must an employer grant leave with pay for other miscellaneous reasons such as to take a state examination?
HTMLPDF 357-31-326 When may an employer grant leave with pay?
HTMLPDF 357-31-327 When must an employer grant leave without pay?
HTMLPDF 357-31-330 For what reasons may an employer grant leave without pay?
HTMLPDF 357-31-335 How long can an employee remain on leave without pay?
HTMLPDF 357-31-340 When an employee returns from authorized leave without pay, what position will he/she be returned to?
HTMLPDF 357-31-345 How does leave without pay affect a general government employee's anniversary date, unbroken service date, periodic increment date, and seniority date?
HTMLPDF 357-31-346 Does leave without pay affect a higher education employee's periodic increment date?
HTMLPDF 357-31-347 Does leave without pay affect a higher education employee's seniority date?
HTMLPDF 357-31-350 How does leave without pay affect a general government employee's seniority date?
HTMLPDF 357-31-355 How does leave without pay affect the duration of an employee's probationary period, trial service period or transition review period?
HTMLPDF 357-31-357 How does leave without pay affect the six-year time period used to qualify for step M?
HTMLPDF 357-31-360 Must employees who have been ordered to required military duty, training, drills, or required to appear for a physical examination be granted paid military leave?
HTMLPDF 357-31-370 In addition to paid military leave, must an employee be granted a military leave of absence without pay?
HTMLPDF 357-31-373 Is an employee whose spouse or registered domestic partner is a member of the armed forces of the United States entitled to take leave from work when the military spouse or registered domestic partner has been called to active duty or when the military spouse or registered domestic partner is on leave from deployment?
HTMLPDF 357-31-375 What provisions exist for employees to participate in medical expense plans?
HTMLPDF 357-31-380 What is the purpose of the state leave sharing program?
HTMLPDF 357-31-390 What criteria does an employee have to meet to be eligible to receive shared leave?
HTMLPDF 357-31-395 What definitions apply to shared leave?
HTMLPDF 357-31-400 How much shared leave may an employee receive?
HTMLPDF 357-31-405 What documentation may an employee seeking shared leave be required to submit?
HTMLPDF 357-31-410 May employees donate leave to employees in other agencies, institutions of higher education, related higher education boards, educational service districts, or school districts?
HTMLPDF 357-31-415 Can donated leave be used for any purpose?
HTMLPDF 357-31-420 What rate of pay is the employee receiving shared leave paid?
HTMLPDF 357-31-425 What types of leave can an employee donate for the purposes of the state leave sharing program?
HTMLPDF 357-31-430 How will shared leave be administered?
HTMLPDF 357-31-435 Must employees use their own leave before using shared leave?
HTMLPDF 357-31-440 How must employees who are receiving shared leave be treated during their absence?
HTMLPDF 357-31-445 What happens to leave that was donated under the state leave sharing program and was not used by the recipient?
HTMLPDF 357-31-447 When must an agency head or higher education institution president approve a shared leave request for an employee?
HTMLPDF 357-31-450 Must an employee who receives shared leave repay the value of the leave that he or she used?
HTMLPDF 357-31-455 What records must an employer maintain pertaining to the state leave sharing program?
HTMLPDF 357-31-460 For what purposes must parental leave be granted?
HTMLPDF 357-31-465 Who qualifies for parental leave?
HTMLPDF 357-31-470 How and when can an employee request to be off work on parental leave?
HTMLPDF 357-31-475 How long can an employee request to be off work for parental leave?
HTMLPDF 357-31-480 Is parental leave in addition to any leave for sickness or temporary disability because of pregnancy and/or childbirth?
HTMLPDF 357-31-485 If an employee's request for parental leave exceeds the provisions of WAC 357-31-525, how and when must an employer respond to an employee's request for parental leave?
HTMLPDF 357-31-490 Will time off for parental leave be paid or unpaid?
HTMLPDF 357-31-495 Will time off for parental leave be designated under the Family and Medical Leave Act?
HTMLPDF 357-31-500 When must disability leave due to pregnancy and/or childbirth be granted?
HTMLPDF 357-31-505 How does an employee request disability leave due to pregnancy and/or childbirth?
HTMLPDF 357-31-510 Is the employee required to provide the employer with medical certification during disability leave due to pregnancy and/or childbirth?
HTMLPDF 357-31-515 Will time off during the period of disability leave due to pregnancy and/or childbirth be paid?
HTMLPDF 357-31-520 How does the Family and Medical Leave Act of 1993 and the family leave law interact with the civil service rules?
HTMLPDF 357-31-525 What is an employee entitled to under the Family and Medical Leave Act of 1993?
HTMLPDF 357-31-530 Under the Family and Medical Leave Act of 1993, how is an eligible employee defined?
HTMLPDF 357-31-535 Who designates absences which meet the criteria of the Family and Medical Leave Act?
HTMLPDF 357-31-540 Who chooses if an employee will use paid leave or leave without pay for absences granted under the Family and Medical Leave Act?
HTMLPDF 357-31-545 Under the Family and Medical Leave Act, can an employee request an intermittent or reduced schedule?
HTMLPDF 357-31-550 When an employee returns from an absence designated as FMLA, what position will the employee return to?
HTMLPDF 357-31-555 Must employers continue health insurance benefits when an employee is on leave designated as FMLA?
HTMLPDF 357-31-560 Must the employer have a family and medical leave policy?
HTMLPDF 357-31-565 May employers grant paid leave for purposes of recognition?
HTMLPDF 357-31-567 When must an employer grant the use of recognition leave?
HTMLPDF 357-31-570 What is the purpose of a sick leave pool?
HTMLPDF 357-31-575 Must an agency have a written policy regarding sick leave pools?
HTMLPDF 357-31-580 What criteria does an employee have to meet to be eligible to participate in a sick leave pool?
HTMLPDF 357-31-585 Is participation in a sick leave pool voluntary?
HTMLPDF 357-31-590 When is an employee who participates in a sick leave pool eligible to use sick leave from the pool?
HTMLPDF 357-31-595 Is a participant eligible to use sick leave from a pool if his/her illness or injury is work-related?
HTMLPDF 357-31-600 Is there a limit to the amount of sick leave a participating employee may withdraw from a sick leave pool?
HTMLPDF 357-31-605 What rate of pay is the participant who withdraws sick leave from the pool paid?
HTMLPDF 357-31-610 How does a part-time participating employee withdraw sick leave credits from a sick leave pool?
HTMLPDF 357-31-615 When a participating employee uses leave from a sick leave pool will he/she be required to recontribute such sick leave to the pool?
HTMLPDF 357-31-620 When an agency has determined that abuse of a sick leave pool has occurred will the employee have to repay the sick leave credits drawn from the pool?
HTMLPDF 357-31-625 When an employee cancels his/her membership in a sick leave pool, can the employee withdraw the days of sick leave he/she had contributed to the pool?
HTMLPDF 357-31-630 Can a participant who moves from one general government position to a different general government position transfer from one sick leave pool to another sick leave pool?
HTMLPDF 357-31-635 What records must an employer maintain pertaining to sick leave pools?
HTMLPDF 357-31-640 What is the purpose of the uniformed service shared leave pool?
HTMLPDF 357-31-645 Who will administer the uniformed service shared leave pool?
HTMLPDF 357-31-650 What definitions apply to the uniformed service shared leave pool?
HTMLPDF 357-31-655 Must employers have a written policy regarding the uniformed service shared leave pool?
HTMLPDF 357-31-660 Is participation in the uniformed service shared leave pool voluntary?
HTMLPDF 357-31-665 What criteria does an employee have to meet to be eligible to request leave from the uniformed service shared leave pool?
HTMLPDF 357-31-670 How must employees who are receiving leave from the uniformed service shared leave pool be treated during their absence?
HTMLPDF 357-31-675 Is shared leave received under the uniformed service shared leave pool included in the shared leave limits specified in RCW 41.04.665?
HTMLPDF 357-31-680 May employees donating leave direct the donation to a specific individual?
HTMLPDF 357-31-685 What types of leave can an employee donate for the purposes of the uniformed service shared leave pool?
HTMLPDF 357-31-687 Must employees use their own leave before receiving shared leave from the uniformed service shared leave pool?
HTMLPDF 357-31-690 How much leave may an employee withdraw from the uniformed service shared leave pool?
HTMLPDF 357-31-695 How is the maximum shared leave pay, which will be granted from the uniformed service shared leave pool calculated?
HTMLPDF 357-31-700 What documentation is required to verify military salary and status?
HTMLPDF 357-31-705 What rate of pay is paid to the employee receiving leave under the uniformed service shared leave pool?
HTMLPDF 357-31-710 What happens if the uniformed service shared leave pool does not have sufficient balance to cover all leave requests?
HTMLPDF 357-31-715 May employers establish restrictions on the amount of leave an employee may receive under this section?
HTMLPDF 357-31-720 May an employer establish restrictions on the amount of leave an employee may donate under this section?
HTMLPDF 357-31-725 When an employer has determined that abuse of the uniformed service shared leave pool has occurred will the employee have to repay the shared leave drawn from the pool?
HTMLPDF 357-31-730 When an employee or the employee's family member is a victim of domestic violence, sexual assault, or stalking and the employee is seeking to use accrued leave or unpaid leave what documentation may the employee be required to submit?
HTMLPDF 357-31-750 What is the purpose of the veterans' in-state service shared leave pool?
HTMLPDF 357-31-755 Who shall administer the veterans' in-state service shared leave pool?
HTMLPDF 357-31-760 What definitions apply to the veterans' in-state service shared leave pool?
HTMLPDF 357-31-765 Must employers have a written policy regarding the veterans' in-state service shared leave pool?
HTMLPDF 357-31-770 Is participation in the veterans' in-state service shared leave pool voluntary?
HTMLPDF 357-31-775 What criteria does an employee have to meet to be eligible to request leave from the veterans' in-state service shared leave pool?
HTMLPDF 357-31-780 How must employees who are receiving leave from the veterans' in-state service shared leave pool be treated during their absence?
HTMLPDF 357-31-785 Is shared leave received under the veterans' in-state service shared leave pool included in the shared leave limits specified in RCW 41.04.665?
HTMLPDF 357-31-790 May employees donating leave direct the donation to a specific individual?
HTMLPDF 357-31-795 What types of leave can an employee donate for the purposes of the veterans' in-state service shared leave pool?
HTMLPDF 357-31-797 Must employees use their own leave before receiving shared leave from the veterans' in-state service shared leave pool?
HTMLPDF 357-31-800 How much leave may an employee withdraw from the veterans' in-state service shared leave pool?
HTMLPDF 357-31-805 What documentation may an employee seeking shared leave under the veterans' in-state service shared leave pool be required to submit?
HTMLPDF 357-31-810 What rate of pay is paid to the employee receiving leave under the veterans' in-state service shared leave pool?
HTMLPDF 357-31-815 What happens if the veterans' in-state service shared leave pool does not have sufficient balance to cover all leave requests?
HTMLPDF 357-31-820 May employers establish restrictions on the amount of leave an employee may receive under this section?
HTMLPDF 357-31-825 May an employer establish restrictions on the amount of leave an employee may donate under this section?
HTMLPDF 357-31-830 When an employer and/or the department of veterans' affairs has determined that abuse of the veterans' in-state service shared leave pool has occurred will the employee have to repay the shared leave drawn from the pool?
HTMLPDF 357-31-835 What is the purpose of the foster parent shared leave pool?
HTMLPDF 357-31-840 Who shall administer the foster parent shared leave pool?
HTMLPDF 357-31-845 What definitions apply to the foster parent shared leave pool?
HTMLPDF 357-31-850 Must employers have a written policy regarding the foster parent shared leave pool?
HTMLPDF 357-31-855 Is participation in the foster parent shared leave pool voluntary?
HTMLPDF 357-31-860 Which employees are eligible to request shared leave from the foster parent shared leave pool?
HTMLPDF 357-31-865 How must employees who are receiving shared leave from the foster parent shared leave pool be treated during their absence?
HTMLPDF 357-31-870 May the receiving employee's employer restrict the amount of shared leave an eligible employee may receive, per occurrence, to care for a foster child?
HTMLPDF 357-31-873 Is there a limit to the amount of shared leave an eligible employee may receive, per occurrence, to prepare to accept a foster child in their home?
HTMLPDF 357-31-875 What is the total amount of shared leave an eligible employee may receive under the foster parent shared leave pool?
HTMLPDF 357-31-880 Is shared leave received under the foster parent shared leave pool included in the shared leave limits specified in RCW 41.04.665?
HTMLPDF 357-31-885 May employees donating leave for the purpose of the foster parent shared leave pool direct the donation to a specific individual?
HTMLPDF 357-31-890 What types of leave may an employee donate to the foster parent shared leave pool?
HTMLPDF 357-31-895 Must employees use their own leave before receiving shared leave from the foster parent shared leave pool?
HTMLPDF 357-31-900 What salary will an eligible employee receive when withdrawing shared leave from the foster parent shared leave pool?
HTMLPDF 357-31-905 What documentation is an employee seeking shared leave under the foster parent shared leave pool required to submit to their current employer?
HTMLPDF 357-31-910 What happens if the foster parent shared leave pool does not have a sufficient balance to cover shared leave requests?
HTMLPDF 357-31-915 May an agency head or higher education president establish restrictions on the amount of leave an employee may donate to the foster parent shared leave pool?
HTMLPDF 357-31-920 When an employer and/or the department of children, youth, and families has determined that abuse of the foster parent shared leave pool has occurred will the employee be required to repay the shared leave drawn from the pool?
PDF357-31-005
(8) The fourth Thursday in November (Thanksgiving Day);
(9) The Friday immediately following the fourth Thursday in November (Native American Heritage Day); and
[Statutory Authority: Chapter 41.06 RCW. WSR 14-18-078, § 357-31-005, filed 9/3/14, effective 10/6/14; WSR 05-21-057, § 357-31-005, filed 10/13/05, effective 11/15/05; WSR 05-08-136, § 357-31-005, filed 4/6/05, effective 7/1/05.]
PDF357-31-010
(5) Part-time higher education employees who satisfy the requirements of subsection (2) of this section are entitled to the number of paid hours on a holiday that their monthly schedule bears to a full-time schedule. Time spent on temporary layoff as provided in WAC 357-46-063 is considered time in pay status for the purpose of this subsection.
[Statutory Authority: Chapter 41.06 RCW. WSR 18-17-132, § 357-31-010, filed 8/20/18, effective 9/21/18; WSR 12-04-016, § 357-31-010, filed 1/24/12, effective 2/24/12; WSR 10-23-040, § 357-31-010, filed 11/10/10, effective 12/13/10; WSR 09-03-013, § 357-31-010, filed 1/9/09, effective 2/13/09; WSR 06-11-049, § 357-31-010, filed 5/11/06, effective 6/12/06; WSR 05-08-136, § 357-31-010, filed 4/6/05, effective 7/1/05.]
PDF357-31-015
When a holiday designated under WAC 357-31-005 falls on a general government employee's scheduled work day:
(1) Full-time employees receive holiday pay for the number of hours they are scheduled to work on that day.
(2) Part-time employees are entitled to the number of paid hours on a holiday on a pro rata basis in accordance with WAC 357-31-020 (General government pro rata).
[Statutory Authority: Chapter 41.06 RCW. WSR 05-08-136, § 357-31-015, filed 4/6/05, effective 7/1/05.]
PDF357-31-020
Compensation for holidays (including personal holiday) for part-time general government employees will be proportionate to the number of hours in pay status in the month to that required for full-time employment, excluding all holiday hours. Time spent on temporary layoff as provided in WAC 357-46-063 is considered time in pay status for the purpose of this section.
[Statutory Authority: Chapter 41.06 RCW. WSR 10-23-040, § 357-31-020, filed 11/10/10, effective 12/13/10; WSR 05-08-136, § 357-31-020, filed 4/6/05, effective 7/1/05.]
PDF357-31-025
When a holiday as designated under WAC 357-31-005 falls on a higher education employee's scheduled work day:
(2) Part-time higher education employees are entitled to the number of paid hours on a holiday that their monthly schedule bears to a full-time schedule. Time spent on temporary layoff as provided in WAC 357-46-063 is considered time in pay status for the purpose of this subsection.
[Statutory Authority: Chapter 41.06 RCW. WSR 10-23-120, § 357-31-025, filed 11/17/10, effective 12/18/10; WSR 05-08-136, § 357-31-025, filed 4/6/05, effective 7/1/05.]
PDF357-31-030
When a holiday (as identified in WAC 357-31-005) falls on an employee's regularly scheduled day off, the employer must provide that employee an in-lieu of holiday as follows:
[Statutory Authority: Chapter 41.06 RCW. WSR 05-08-136, § 357-31-030, filed 4/6/05, effective 7/1/05.]
PDF357-31-035
Time worked on a holiday must be compensated as provided in WAC 357-28-200.
[Statutory Authority: Chapter 41.06 RCW. WSR 05-08-136, § 357-31-035, filed 4/6/05, effective 7/1/05.]
PDF357-31-040
When a holiday falls on Saturday, the preceding Friday is observed as the nonworking or legal holiday. When a holiday falls on Sunday, the following Monday is observed as the nonworking or legal holiday.
[Statutory Authority: Chapter 41.06 RCW. WSR 05-08-136, § 357-31-040, filed 4/6/05, effective 7/1/05.]
PDF357-31-045
Employees who resign or are dismissed or separated before a holiday do not qualify for holidays occurring after the effective date of resignation, dismissal or separation.
[Statutory Authority: Chapter 41.06 RCW. WSR 05-08-136, § 357-31-045, filed 4/6/05, effective 7/1/05.]
PDF357-31-050
For employees working a shift which begins on one calendar day and ends on the next, the twenty-four hour period during which the holiday occurs must be determined by the employer to start either at the start of the shift that begins on the legal or observed holiday, or at the start of the shift that precedes the legal or observed holiday.
[Statutory Authority: Chapter 41.06 RCW. WSR 05-08-136, § 357-31-050, filed 4/6/05, effective 7/1/05.]
PDF357-31-052
[Statutory Authority: Chapter 41.06 RCW. WSR 14-24-024, § 357-31-052, filed 11/21/14, effective 12/22/14.]
PDF357-31-053
[Statutory Authority: Chapter 41.06 RCW. WSR 14-24-024, § 357-31-053, filed 11/21/14, effective 12/22/14.]
PDF357-31-055
Employees are entitled to one paid personal holiday per calendar year in addition to those specified in WAC 357-31-005 if the employee is scheduled to be, or has been, continuously employed by the state of Washington for at least four months.
An employee who is scheduled to work less than six continuous months over a period covering two calendar years only receives one personal holiday during this period.
[Statutory Authority: Chapter 41.06 RCW. WSR 05-08-136, § 357-31-055, filed 4/6/05, effective 7/1/05.]
PDF357-31-060
(1) Full-time employees receive holiday pay for the number of hours they are scheduled to work on the day they select as their personal holiday.
(2) Part-time employees are entitled to the number of paid hours for a personal holiday on a pro rata basis in accordance with WAC 357-31-020.
[Statutory Authority: Chapter 41.06 RCW. WSR 05-08-136, § 357-31-060, filed 4/6/05, effective 7/1/05.]
PDF357-31-065
(1) Full-time employees receive eight hours of regular holiday pay on a personal holiday. Any differences between the scheduled shift for the day and eight hours may be adjusted by use of vacation leave, use or accumulation of compensatory time as appropriate, or leave without pay.
(2) Part-time higher education employees are entitled to the number of paid hours on a personal holiday that their monthly schedule bears to a full time schedule.
[Statutory Authority: Chapter 41.06 RCW. WSR 05-08-136, § 357-31-065, filed 4/6/05, effective 7/1/05.]
PDF357-31-070
[Statutory Authority: Chapter 41.06 RCW. WSR 09-17-057 and 09-18-112, § 357-31-070, filed 8/13/09 and 9/2/09, effective 12/3/09; WSR 09-03-013, § 357-31-070, filed 1/9/09, effective 2/13/09; WSR 08-15-043, § 357-31-070, filed 7/11/08, effective 10/1/08; WSR 07-03-054, § 357-31-070, filed 1/12/07, effective 2/15/07; WSR 05-08-136, § 357-31-070, filed 4/6/05, effective 7/1/05.]
PDF357-31-075
The personal holiday must be used within the calendar year.
[Statutory Authority: Chapter 41.06 RCW. WSR 05-08-136, § 357-31-075, filed 4/6/05, effective 7/1/05.]
PDF357-31-080
If before the end of the calendar year the employee requests the use of his/her personal holiday in accordance with the employer's leave procedures and the employer denies the request, the employee is entitled to carry over the personal holiday to the next calendar year.
[Statutory Authority: Chapter 41.06 RCW. WSR 05-08-136, § 357-31-080, filed 4/6/05, effective 7/1/05.]
PDF357-31-090
An employee is only allowed to use part of a personal holiday in these two circumstances:
(1) When donating a portion of the personal holiday to the shared leave program as provided in WAC 357-31-425(3), or
(2) When using a portion of the personal holiday to provide care as provided in WAC 357-31-070(2).
Any portion of the personal holiday that remains and is not used for the purposes specified in WAC 357-31-070(2) must be taken by the employee in one absence not to exceed the work shift on the day of the absence.
[Statutory Authority: Chapter 41.06 RCW. WSR 05-08-136, § 357-31-090, filed 4/6/05, effective 7/1/05.]
PDF357-31-095
An employee who has donated his/her personal holiday for purposes of shared leave and then has a portion of the personal holiday returned to him/her during the same calendar may use the remaining hours. If the hours are returned during a different calendar, the employee cannot use the remaining hours.
[Statutory Authority: Chapter 41.06 RCW. WSR 05-16-044, § 357-31-095, filed 7/27/05, effective 9/1/05; WSR 05-08-136, § 357-31-095, filed 4/6/05, effective 7/1/05.]
PDF357-31-100
(3) Address advance notice from the employee when the employee is seeking leave under subsection (2) of this section. When advance notice cannot be given because of an emergency or unforeseen circumstances due to domestic violence, sexual assault or stalking, the employee or the employee's designee must give notice to the employer no later than the end of the first day that the employee takes such leave;
(4) Allow an employee to use sick leave for the purpose of parental leave to bond with a newborn, adoptive or foster child. The policy must state the total amount of sick leave allowed to be used beyond eighteen weeks in accordance with WAC 357-31-130;
[Statutory Authority: Chapter 41.06 RCW and RCW 41.06.133. WSR 19-11-135, § 357-31-100, filed 5/22/19, effective 7/1/19. Statutory Authority: Chapter 41.06 RCW. WSR 18-05-032, § 357-31-100, filed 2/10/18, effective 3/13/18; WSR 14-11-035, § 357-31-100, filed 5/14/14, effective 6/16/14; WSR 10-11-071, § 357-31-100, filed 5/14/10, effective 6/15/10; WSR 09-03-013, § 357-31-100, filed 1/9/09, effective 2/13/09; WSR 08-15-043, § 357-31-100, filed 7/11/08, effective 10/1/08; WSR 05-08-136, § 357-31-100, filed 4/6/05, effective 7/1/05.]
PDF357-31-105
Unauthorized absence must be treated as unauthorized leave without pay and may be grounds for separation under the provisions of WAC 357-46-210 or discipline under chapter 357-40 WAC.
[Statutory Authority: Chapter 41.06 RCW. WSR 05-08-136, § 357-31-105, filed 4/6/05, effective 7/1/05.]
PDF357-31-110
Unused sick and vacation leave credits of employees who change state employers without a break in service, as defined in WAC 357-01-145, transfer with the employee to the new employer.
[Statutory Authority: Chapter 41.06 RCW. WSR 05-08-136, § 357-31-110, filed 4/6/05, effective 7/1/05.]
PDF357-31-115
(1) Full-time employees earn eight hours of sick leave per month.
(2) Part-time general government employees earn sick leave on a pro rata basis in accordance with WAC 357-31-125.
(3) Part-time higher education employees earn sick leave on the same pro rata basis that their appointment bears to a full-time appointment. Time spent on temporary layoff as provided in WAC 357-46-063 is considered time in pay status for the purpose of this subsection.
[Statutory Authority: Chapter 41.06 RCW. WSR 10-23-120, § 357-31-115, filed 11/17/10, effective 12/18/10; WSR 05-08-136, § 357-31-115, filed 4/6/05, effective 7/1/05.]
PDF357-31-120
(2) Full-time and part-time overtime exempt higher education employees with leave without pay exceeding eighty hours in a month (prorated for part-time) do not earn a monthly accrual of sick leave. Time spent on temporary layoff as provided in WAC 357-46-063 is considered time in pay status for the purpose of this subsection.
[Statutory Authority: Chapter 41.06 RCW. WSR 18-05-032, § 357-31-120, filed 2/10/18, effective 3/13/18; WSR 12-04-016, § 357-31-120, filed 1/24/12, effective 2/24/12; WSR 10-23-040, § 357-31-120, filed 11/10/10, effective 12/13/10; WSR 05-08-136, § 357-31-120, filed 4/6/05, effective 7/1/05.]
PDF357-31-121
[Statutory Authority: Chapter 41.06 RCW. WSR 18-05-032, § 357-31-121, filed 2/10/18, effective 3/13/18.]
PDF357-31-125
[Statutory Authority: Chapter 41.06 RCW. WSR 18-05-032, § 357-31-125, filed 2/10/18, effective 3/13/18; WSR 10-23-040, § 357-31-125, filed 11/10/10, effective 12/13/10; WSR 05-08-136, § 357-31-125, filed 4/6/05, effective 7/1/05.]
PDF357-31-130
When may an employee use accrued sick leave?
(g) If the employee or the employee's family member, as defined in chapter 357-01 WAC, is a victim of domestic violence, sexual assault, or stalking as defined in RCW 49.76.020. An employer may require the request for leave under this section be supported by verification in accordance with WAC 357-31-730.
(h) In accordance with WAC 357-31-373, for an employee to be with a spouse or registered domestic partner who is a member of the armed forces of the United States, National Guard, or reserves after the military spouse or registered domestic partner has been notified of an impending call or order to active duty, before deployment, or when the military spouse or registered domestic partner is on leave from deployment.
(i) When an employee requests to use sick leave for the purpose of parental leave to bond with a newborn, adoptive or foster child for a period up to eighteen weeks. Sick leave for this purpose must be taken during the first year following the child's birth or placement.
[Statutory Authority: Chapter 41.06 RCW and RCW 41.06.133. WSR 19-11-135, § 357-31-130, filed 5/22/19, effective 7/1/19. Statutory Authority: Chapter 41.06 RCW. WSR 18-05-032, § 357-31-130, filed 2/10/18, effective 3/13/18; WSR 14-11-035, § 357-31-130, filed 5/14/14, effective 6/16/14; WSR 09-17-057 and 09-18-112, § 357-31-130, filed 8/13/09 and 9/2/09, effective 12/3/09; WSR 09-03-013, § 357-31-130, filed 1/9/09, effective 2/13/09; WSR 08-15-043, § 357-31-130, filed 7/11/08, effective 10/1/08; WSR 05-08-136, § 357-31-130, filed 4/6/05, effective 7/1/05.]
PDF357-31-135
All requests for sick leave must be made as specified in the employer's leave policy.
[Statutory Authority: Chapter 41.06 RCW. WSR 05-08-136, § 357-31-135, filed 4/6/05, effective 7/1/05.]
PDF357-31-140
An employee is not entitled to use sick leave in advance of its accrual.
[Statutory Authority: Chapter 41.06 RCW. WSR 05-08-136, § 357-31-140, filed 4/6/05, effective 7/1/05.]
PDF357-31-145
When a condition listed in WAC 357-31-130(1) arises while the employee is on vacation leave, the employer may allow the employee to use accrued sick leave in place of vacation leave. The employee must request the use of accrued sick leave in place of vacation leave according to the employer's leave policy.
[Statutory Authority: Chapter 41.06 RCW. WSR 05-08-136, § 357-31-145, filed 4/6/05, effective 7/1/05.]
PDF357-31-150
PDF357-31-155
Employees who separate for any reason other than retirement or death are not paid for their accrued sick leave.
[Statutory Authority: Chapter 41.06 RCW. WSR 05-08-136, § 357-31-155, filed 4/6/05, effective 7/1/05.]
PDF357-31-160
Former employees who are re-employed within five years of their separation from service must be restored unused sick leave credits, if any, to which they were entitled at the time of separation. The employee may use the restored balance in accordance with WAC 357-31-130.
If the employee was retired from government service before being re-employed, when the employee subsequently retires again or dies, only that unused sick leave accrued since the date of reemployment minus that taken within the same period may be compensated per the conversion provisions of WAC 357-31-150.
[Statutory Authority: Chapter 41.06 RCW. WSR 05-08-136, § 357-31-160, filed 4/6/05, effective 7/1/05.]
PDF357-31-165
(2) As provided in WAC 357-58-175, an employer may authorize a lump-sum accrual of vacation leave or accelerate the vacation leave accrual rate to support the recruitment and/or retention of a candidate or employee for a WMS position. Vacation leave accrual rates may only be accelerated using the rates established in subsection (1) of this section and must not exceed the maximum listed in subsection (1)(i) of this section.
[Statutory Authority: Chapter 41.06 RCW and RCW 41.06.150. WSR 19-11-136, § 357-31-165, filed 5/22/19, effective 7/1/19. Statutory Authority: Chapter 41.06 RCW. WSR 18-17-132, § 357-31-165, filed 8/20/18, effective 9/21/18. Statutory Authority: Chapter 43.01 RCW. WSR 17-20-052, § 357-31-165, filed 9/29/17, effective 10/31/17. Statutory Authority: Chapter 41.06 RCW. WSR 09-03-012, § 357-31-165, filed 1/9/09, effective 2/13/09; WSR 05-21-059, § 357-31-165, filed 10/13/05, effective 11/15/05; WSR 05-12-080, § 357-31-165, filed 5/27/05, effective 7/1/05; WSR 05-08-137, § 357-31-165, filed 4/6/05, effective 7/1/05.]
PDF357-31-166
[Statutory Authority: Chapter 43.01 RCW. WSR 17-20-052, § 357-31-166, filed 9/29/17, effective 10/31/17.]
PDF357-31-170
(1) Part-time general government employees accrue vacation leave hours on a pro rata basis in accordance with WAC 357-31-125.
(2) Part-time higher education employees accrue on the same pro rata basis that their appointment bears to a full-time appointment. Time spent on temporary layoff as provided in WAC 357-46-063 is considered time in pay status for the purpose of this subsection.
[Statutory Authority: Chapter 43.01 RCW. WSR 17-18-028, § 357-31-170, filed 8/28/17, effective 10/2/17. Statutory Authority: Chapter 41.06 RCW. WSR 10-23-120, § 357-31-170, filed 11/17/10, effective 12/18/10; WSR 05-08-137, § 357-31-170, filed 4/6/05, effective 7/1/05.]
PDF357-31-175
(1) Full-time general government employees who are in pay status for less than eighty nonovertime hours in a month do not earn a monthly accrual of vacation leave. Time spent on temporary layoff as provided in WAC 357-46-063 is considered time in pay status for the purpose of this subsection.
[Statutory Authority: Chapter 41.06 RCW. WSR 12-04-016, § 357-31-175, filed 1/24/12, effective 2/24/12; WSR 10-23-040, § 357-31-175, filed 11/10/10, effective 12/13/10; WSR 05-08-137, § 357-31-175, filed 4/6/05, effective 7/1/05.]
PDF357-31-180
PDF357-31-185
All requests for vacation leave must be made in accordance with the employer's leave policy.
[Statutory Authority: Chapter 41.06 RCW. WSR 05-08-137, § 357-31-185, filed 4/6/05, effective 7/1/05.]
PDF357-31-195
An employee is not entitled to use vacation leave in advance of its accrual.
[Statutory Authority: Chapter 41.06 RCW. WSR 05-08-137, § 357-31-195, filed 4/6/05, effective 7/1/05.]
PDF357-31-200
[Statutory Authority: Chapter 41.06 RCW. WSR 09-17-057 and 09-18-112, § 357-31-200, filed 8/13/09 and 9/2/09, effective 12/3/09; WSR 09-03-013, § 357-31-200, filed 1/9/09, effective 2/13/09; WSR 08-15-043, § 357-31-200, filed 7/11/08, effective 10/1/08; WSR 05-08-137, § 357-31-200, filed 4/6/05, effective 7/1/05.]
PDF357-31-205
When considering requests for vacation leave, the employer must consider the needs of the employee but may require that leave be taken when it will least interfere with the operational needs of the employer.
[Statutory Authority: Chapter 41.06 RCW. WSR 05-08-137, § 357-31-205, filed 4/6/05, effective 7/1/05.]
PDF357-31-210
Vacation leave may be accumulated to a maximum of two hundred forty hours. Exceptions to this maximum are described in WAC 357-31-215.
[Statutory Authority: Chapter 43.01 RCW. WSR 17-18-028, § 357-31-210, filed 8/28/17, effective 10/2/17. Statutory Authority: Chapter 41.06 RCW. WSR 05-08-137, § 357-31-210, filed 4/6/05, effective 7/1/05.]
PDF357-31-215
PDF357-31-220
At a minimum, a statement of necessity for excess vacation leave must include all of the following:
(1) The date on which the statement of necessity was authorized;
(2) Justification of denial of the employee's leave request;
(3) Date upon which the employee will be able to resume leave usage;
(4) The employee's total leave balance on his/her anniversary date;
(5) The employee's accrual rate; and
(6) The employee's leave balance at the time of the request.
[Statutory Authority: Chapter 41.06 RCW. WSR 05-08-137, § 357-31-220, filed 4/6/05, effective 7/1/05.]
PDF357-31-225
(1) When an employee who has completed six continuous months of employment separates from service by reason of resignation with adequate notice, layoff, trial service reversion, separation, dismissal, retirement, or death, the employee is entitled to a lump sum payment of unused vacation leave. The payment is computed by using the formula published by the office of financial management. No contributions are to be made to the department of retirement systems (DRS) for lump sum payment of excess vacation leave accumulated under the provisions of WAC 357-31-215(2), nor shall such payment be reported to the DRS as compensation.
[Statutory Authority: Chapter 41.06 RCW. WSR 15-11-102, § 357-31-225, filed 5/20/15, effective 6/22/15; WSR 11-19-091, § 357-31-225, filed 9/20/11, effective 10/24/11; WSR 05-08-137, § 357-31-225, filed 4/6/05, effective 7/1/05.]
PDF357-31-230
[Statutory Authority: Chapter 41.06 RCW. WSR 11-23-054, § 357-31-230, filed 11/10/11, effective 12/13/11; WSR 10-23-120, § 357-31-230, filed 11/17/10, effective 12/18/10; WSR 09-17-056 and 09-18-113, § 357-31-230, filed 8/13/09 and 9/2/09, effective 12/3/09; WSR 09-03-013, § 357-31-230, filed 1/9/09, effective 2/13/09; WSR 08-15-043, § 357-31-230, filed 7/11/08, effective 10/1/08; WSR 05-08-137, § 357-31-230, filed 4/6/05, effective 7/1/05.]
PDF357-31-235
An employee who sustains a work related injury or illness that is compensable under the workers' compensation law may choose to receive time-loss compensation exclusively, use accrued paid leave exclusively, or combine time loss compensation and accrued paid leave.
[Statutory Authority: Chapter 41.06 RCW. WSR 05-08-137, § 357-31-235, filed 4/6/05, effective 7/1/05.]
PDF357-31-245
PDF357-31-250
(1) If an employee's family member or household member dies, the employee is entitled to three days of paid bereavement leave. An employee may request less than three days of paid bereavement leave.
(2) In accordance with the employer's leave policy, the employer may require verification of the family member's or household member's death.
(3) In addition to paid bereavement leave, the employer may approve an employee's request to use paid leave (accrued compensatory time, sick leave, vacation leave, and/or a personal holiday) or to take leave without pay for purposes of bereavement.
[Statutory Authority: Chapter 41.06 RCW. WSR 05-08-137, § 357-31-250, filed 4/6/05, effective 7/1/05.]
PDF357-31-255
When the employer determines inclement weather conditions exist, the employer's leave policy governs the order in which accrued leave and compensatory time may be used to account for the time an employee is absent from work due to the inclement weather. The employer's policy must allow the use of accrued vacation leave, accrued sick leave up to a maximum of three days in any calendar year, and the use of leave without pay in lieu of paid leave at the request of the employee. The employer's policy may allow leave with pay when an employee is absent due to inclement weather.
[Statutory Authority: Chapter 41.06 RCW. WSR 15-11-102, § 357-31-255, filed 5/20/15, effective 6/22/15; WSR 11-19-091, § 357-31-255, filed 9/20/11, effective 10/24/11; WSR 07-11-093, § 357-31-255, filed 5/16/07, effective 7/1/07; WSR 05-08-137, § 357-31-255, filed 4/6/05, effective 7/1/05.]
PDF357-31-260
When it is determined that public safety, health, or property is jeopardized due to emergency conditions, the agency head or institution president may suspend operations for the entire agency, higher education institution, related board, or any portion of the organization, in accordance with the employer's suspended operations procedure.
[Statutory Authority: Chapter 41.06 RCW. WSR 05-08-137, § 357-31-260, filed 4/6/05, effective 7/1/05.]
PDF357-31-265
At a minimum, employees not required to work during suspended operations must be allowed to use their personal holiday, or accrued vacation leave. Overtime eligible employees must also be allowed to use accrued compensatory time to account for the time lost due to the closure. Overtime eligible employees may be allowed to use leave without pay and given an opportunity to make up work time lost (as a result of suspended operations) within the work week. For overtime eligible employees, compensation for making up lost work time must be in accordance with WAC 357-28-255, 357-28-260, and 357-28-265 if it causes the employee to work in excess of forty hours in the workweek, and must be part of the employer's suspended operations procedures. The amount of compensation earned under this section must not exceed the amount of salary lost by the employee due to suspended operation.
[Statutory Authority: Chapter 41.06 RCW. WSR 15-11-102, § 357-31-265, filed 5/20/15, effective 6/22/15; WSR 11-19-091, § 357-31-265, filed 9/20/11, effective 10/24/11; WSR 07-11-096, § 357-31-265, filed 5/16/07, effective 7/1/07; WSR 05-08-137, § 357-31-265, filed 4/6/05, effective 7/1/05.]
PDF357-31-270
Employees required to work during the closure must receive their regular rate of pay for work performed during the period of suspended operations. Overtime worked during the closure must be compensated in accordance with chapter 357-28 WAC. The employer may petition the director for approval of a special premium pay allowance due to hazardous working conditions encountered by employees required to work during the period of suspended operations.
[Statutory Authority: Chapter 41.06 RCW. WSR 05-08-137, § 357-31-270, filed 4/6/05, effective 7/1/05.]
PDF357-31-275
Each employer must develop a suspended operations procedure. The procedure must at a minimum address all of the following:
(1) How employees will be notified of suspended operations.
(2) What happens when prior notification has not been given and employees are released until further notice after reporting to work.
(3) How employees who are not required to work during suspended operations are affected.
[Statutory Authority: Chapter 41.06 RCW. WSR 05-08-137, § 357-31-275, filed 4/6/05, effective 7/1/05.]
PDF357-31-280
The period of suspended operations must not exceed fifteen calendar days without director approval.
[Statutory Authority: Chapter 41.06 RCW. WSR 05-08-137, § 357-31-280, filed 4/6/05, effective 7/1/05.]
PDF357-31-285
Absence because of an employee's inability to report for or continue scheduled work due to a family care emergency:
[Statutory Authority: Chapter 41.06 RCW. WSR 09-17-057 and 09-18-112, § 357-31-285, filed 8/13/09 and 9/2/09, effective 12/3/09; WSR 07-03-054, § 357-31-285, filed 1/12/07, effective 2/15/07; WSR 05-08-137, § 357-31-285, filed 4/6/05, effective 7/1/05.]
PDF357-31-290
The employer's leave policy must define what qualifies as a family care emergency. At a minimum, the employer's definition must include:
(1) Minor/dependent child care emergencies such as unexpected absence of regular care provider, unexpected closure of child's school, or unexpected need to pick up child at school earlier than normal.
(2) Elder care emergencies such as the unexpected absence of a regular care provider or unexpected closure of an assisted living facility.
[Statutory Authority: Chapter 41.06 RCW. WSR 05-08-137, § 357-31-290, filed 4/6/05, effective 7/1/05.]
PDF357-31-295
(1) After an employee has used all accrued compensatory time, the employee may choose any of following leave categories to use to account for time away from work for family care emergencies:
(b) Sick leave in accordance with WAC 357-31-130.
(d) Personal holiday.
(2) Use of any of these leave categories is dependent on the employee's eligibility to use that leave.
[Statutory Authority: Chapter 41.06 RCW. WSR 05-08-137, § 357-31-295, filed 4/6/05, effective 7/1/05.]
PDF357-31-300
(1) For purposes of family care emergencies, each calendar year an employee must be allowed to use up to three work days of:
(a) Vacation leave,
(b) Sick leave, and
(2) At the employer's discretion, additional leave in excess of three days for each category of leave may be granted.
[Statutory Authority: Chapter 41.06 RCW. WSR 05-08-137, § 357-31-300, filed 4/6/05, effective 7/1/05.]
PDF357-31-305
No advance approval is required for an employee to take time off for a family care emergency; however, the employee must notify the employer at the beginning of the absence. In accordance with the employer's leave policy, the employee may be required to provide verification of the need to take leave and that the situation was such that advance notice was not possible.
[Statutory Authority: Chapter 41.06 RCW. WSR 05-08-137, § 357-31-305, filed 4/6/05, effective 7/1/05.]
PDF357-31-310
The employer must grant a leave of absence with pay when an employee is required to report for jury duty service. Employers may require documentation or verification of jury service.
[Statutory Authority: Chapter 41.06 RCW. WSR 05-08-138, § 357-31-310, filed 4/6/05, effective 7/1/05.]
PDF357-31-315
Employees are allowed to keep any compensation they receive for serving as a member of a jury in addition to their regular pay.
[Statutory Authority: Chapter 41.06 RCW. WSR 05-08-138, § 357-31-315, filed 4/6/05, effective 7/1/05.]
PDF357-31-320
The employer must grant a leave of absence with pay for the employee to respond to a subpoena when:
(1) The employee has been subpoenaed on the employer's behalf; or
(2) The subpoena is for a legal proceeding which is unrelated to the personal or financial matters of the employee.
[Statutory Authority: Chapter 41.06 RCW. WSR 05-08-138, § 357-31-320, filed 4/6/05, effective 7/1/05.]
PDF357-31-325
(1) To allow an employee to receive assessment from the employee assistance program.
(2) When an employee is scheduled to take an examination or participate in an interview for a position with a state employer during scheduled work hours.
[Statutory Authority: Chapter 41.06 RCW. WSR 14-11-033, § 357-31-325, filed 5/14/14, effective 6/16/14; WSR 10-23-041, § 357-31-325, filed 11/10/10, effective 12/13/10; WSR 09-03-014, § 357-31-325, filed 1/9/09, effective 2/13/09; WSR 08-07-062, § 357-31-325, filed 3/17/08, effective 4/18/08; WSR 05-21-055, § 357-31-325, filed 10/13/05, effective 11/15/05; WSR 05-08-138, § 357-31-325, filed 4/6/05, effective 7/1/05.]
PDF357-31-326
PDF357-31-327
PDF357-31-330
Leave without pay may be allowed for any of the following reasons in accordance with the employer's leave policy:
[Statutory Authority: Chapter 41.06 RCW. WSR 09-17-056 and 09-18-113, § 357-31-330, filed 8/13/09 and 9/2/09, effective 12/3/09; WSR 09-03-014, § 357-31-330, filed 1/9/09, effective 2/13/09; WSR 05-08-138, § 357-31-330, filed 4/6/05, effective 7/1/05.]
PDF357-31-335
The employer determines the length of time an employee may remain on leave without pay. The employer's leave policy must address any limitations on the length of time for which leave without pay will be approved.
[Statutory Authority: Chapter 41.06 RCW. WSR 05-08-138, § 357-31-335, filed 4/6/05, effective 7/1/05.]
PDF357-31-340
Employees returning from authorized leave without pay must be employed in the same position or a similar position in the same class and in the same geographical area, provided that such return to employment is not in conflict with rules relating to layoff.
[Statutory Authority: Chapter 41.06 RCW. WSR 05-08-138, § 357-31-340, filed 4/6/05, effective 7/1/05.]
PDF357-31-345
(1) For a general government employee, the anniversary date, unbroken service date, and periodic increment date is adjusted for any period of leave without pay which exceeds fifteen consecutive calendar days except when the leave without pay is taken for:
[Statutory Authority: Chapter 41.06 RCW. WSR 09-11-068, § 357-31-345, filed 5/14/09, effective 6/16/09; WSR 05-08-138, § 357-31-345, filed 4/6/05, effective 7/1/05.]
PDF357-31-346
For a higher education employee, the periodic increment date will be moved forward by one month when any period of leave without pay which exceeds ten working days in a month except when the leave without pay is taken for:
[Statutory Authority: Chapter 41.06 RCW. WSR 16-11-055, § 357-31-346, filed 5/13/16, effective 6/20/16; WSR 05-12-081, § 357-31-346, filed 5/27/05, effective 7/1/05.]
PDF357-31-347
In accordance with WAC 357-46-053, each higher education employer's layoff procedure defines how seniority is determined including any adjustments made for periods of leave without pay. As provided by WAC 357-19-297, scheduled cyclic leave without pay for an employee in cyclic year positions does not affect the employee's seniority date.
[Statutory Authority: Chapter 41.06 RCW. WSR 05-12-081, § 357-31-347, filed 5/27/05, effective 7/1/05.]
PDF357-31-350
WAC 357-46-055 describes how leave without pay affects a general government employee's seniority date.
[Statutory Authority: Chapter 41.06 RCW. WSR 05-08-138, § 357-31-350, filed 4/6/05, effective 7/1/05.]
PDF357-31-355
If an employee uses leave without pay for an entire workshift while serving a probationary period, trial service period or transition review period, the probationary period, trial service period or transition review period is extended by one work day for each workshift of leave without pay. The duration of an employee's probationary period, trial service period, or transition review period shall not be extended for periods of time spent on temporary layoff.
[Statutory Authority: Chapter 41.06 RCW. WSR 10-23-120, § 357-31-355, filed 11/17/10, effective 12/18/10; WSR 09-11-063, § 357-31-355, filed 5/14/09, effective 6/16/09; WSR 05-08-138, § 357-31-355, filed 4/6/05, effective 7/1/05.]
PDF357-31-357
The six-year time period used to qualify for step M will not be extended for periods of leave without pay.
[Statutory Authority: Chapter 41.06 RCW. WSR 13-23-036, § 357-31-357, filed 11/14/13, effective 12/16/13.]
PDF357-31-360
PDF357-31-370
(1) Employees must be granted a military leave of absence without pay for service in the uniformed services of the United States or the state, and to reinstatement as provided in chapter 73.16 RCW.
(2) No adjustments are made to the seniority date, anniversary date, unbroken service date, vacation leave accrual rate, or periodic increment date while an employee is on paid military leave or a military leave of absence without pay or any combination thereof.
[Statutory Authority: Chapter 41.06 RCW. WSR 05-08-138, § 357-31-370, filed 4/6/05, effective 7/1/05.]
PDF357-31-373
(1) During a period of military conflict, an employee who is a spouse or registered domestic partner of a member of the armed forces of the United States, National Guard, or reserves who has been notified of an impending call or order to active duty or has been deployed is entitled to a total of fifteen days of unpaid leave per deployment. The employee is entitled to the fifteen days of unpaid leave after the military spouse or registered domestic partner has been notified of an impending call or order to active duty and before deployment or when the military spouse or registered domestic partner is on leave from deployment. The employee may choose to substitute accrued leave to which the employee is entitled for any part of the leave without pay.
[Statutory Authority: Chapter 41.06 RCW. WSR 09-17-056 and 09-18-113, § 357-31-373, filed 8/13/09 and 9/2/09, effective 12/3/09; WSR 08-15-043, § 357-31-373, filed 7/11/08, effective 10/1/08.]
PDF357-31-375
(1) Employers may provide a medical expense plan to eligible employees that provides for reimbursement of medical expenses. Instead of cash out of sick leave at retirement as provided in WAC 357-31-150(2), employers may deposit equivalent funds in a medical expense plan for eligible employees. The medical expense plan must meet the requirements of the Internal Revenue Code.
(2) Medical expense plans must be implemented only after consultation with affected groups of employees.
(3) As a condition of participation, the medical expense plan must require that each covered eligible employee sign an agreement with the employer. The agreement must include the following provisions.
(a) A provision to hold the employer harmless should the United States government find that the employer or the employee is indebted to the United States as a result of:
(i) The employee not paying income taxes due on the equivalent funds placed into the plan, or
(ii) The employer not withholding or deducting a tax, assessment, or other payment on funds placed into the plan as required by federal law.
(b) A provision to require each covered eligible employee to forfeit remuneration for accrued sick leave at retirement if the employee is covered by a medical expense plan and the employee refuses to sign the required agreement.
(4) Each medical expense plan offered by an agency must apply to all eligible employees in any one of the following groups:
(a) Employees in a state agency or higher education institution;
(b) Employees in a major organizational subdivision of a state agency or higher education institution;
(c) Employees at a major operating location of a state agency or higher education institution;
(d) Classified employees in a bargaining unit established by the Public Employees Relations Commission;
(e) Another group of employees defined by the employer that is not designed to provide an individual-employee choice regarding participation in a medical expense plan.
(5) The following definitions are used for the medical expense plan:
(a) "Eligible employees" means all employees in a designated group in (4) of this section.
(b) "Covered eligible employee" means an eligible employee who is in a group for which the employer has established a medical expense plan.
(6) An established medical expense plan must be applicable to all retirements of covered eligible employees within a calendar year. The medical expense plan may be discontinued in any future year, but once discontinued it may not be reinstated for the same group of eligible employees within the same calendar year as it was discontinued.
[Statutory Authority: Chapter 41.06 RCW. WSR 05-08-138, § 357-31-375, filed 4/6/05, effective 7/1/05.]
PDF357-31-380
The purpose of the state leave sharing program is to permit state employees, at no significantly increased cost to the state for providing leave, to come to the aid of another state employee who is likely to take leave without pay or terminate employment.
[Statutory Authority: Chapter 43.01 RCW. WSR 18-17-130, § 357-31-380, filed 8/20/18, effective 9/21/18. Statutory Authority: Chapter 41.06 RCW. WSR 08-15-043, § 357-31-380, filed 7/11/08, effective 10/1/08; WSR 08-07-063, § 357-31-380, filed 3/17/08, effective 4/18/08; WSR 05-08-139, § 357-31-380, filed 4/6/05, effective 7/1/05.]
PDF357-31-390
PDF357-31-395
PDF357-31-400
The employer determines the amount of leave, if any, which an employee may receive under these rules. However, an employee must not receive more than five hundred twenty-two days of shared leave during total state employment. An employer may authorize leave in excess of five hundred twenty-two days in extraordinary circumstances for an employee qualifying for shared leave because they are suffering from an illness, injury, impairment, or physical or mental condition which is of an extraordinary or severe nature. A nonpermanent employee who is eligible to use accrued leave or personal holiday may not use shared leave beyond the expected end date of the appointment. Leave used under the sick leave pool program, as described in WAC 357-31-570, is included in the five hundred twenty-two day limit.
[Statutory Authority: Chapter 41.06 RCW. WSR 10-11-074, § 357-31-400, filed 5/14/10, effective 6/15/10; WSR 07-11-095, § 357-31-400, filed 5/16/07, effective 7/1/07; WSR 05-08-139, § 357-31-400, filed 4/6/05, effective 7/1/05.]
PDF357-31-405
PDF357-31-410
Leave donated under the civil service rules and shared leave statutes may be transferred from employees of one employer to an employee of the same employer or, with the approval of the heads of both employers, to an employee of another state employer, educational service district, or an employee of a school district.
[Statutory Authority: Chapter 41.06 RCW. WSR 10-11-074, § 357-31-410, filed 5/14/10, effective 6/15/10; WSR 05-08-139, § 357-31-410, filed 4/6/05, effective 7/1/05.]
PDF357-31-415
Vacation leave, sick leave, or all or part of a personal holiday transferred from a donating employee under these rules must be used solely for the purpose stated in WAC 357-31-390.
[Statutory Authority: Chapter 43.01 RCW. WSR 18-17-130, § 357-31-415, filed 8/20/18, effective 9/21/18. Statutory Authority: Chapter 41.06 RCW. WSR 05-08-139, § 357-31-415, filed 4/6/05, effective 7/1/05.]
PDF357-31-420
The receiving employee is paid his/her regular rate of pay. Therefore, the value of one hour of shared leave may cover more or less than one hour of the recipient's salary.
[Statutory Authority: Chapter 41.06 RCW. WSR 05-08-139, § 357-31-420, filed 4/6/05, effective 7/1/05.]
PDF357-31-425
An employee may donate vacation leave, sick leave, or all or part of a personal holiday to another employee for purposes of the state leave sharing program under the following conditions:
(1) Vacation leave: The donating employee's employer approves the employee's request to donate a specified amount of vacation leave to an employee authorized to receive shared leave and the full-time employee's request to donate leave will not cause his/her vacation leave balance to fall below eighty hours after the transfer. For part-time employees, requirements for vacation leave balances are prorated.
(2) Sick leave: The donating employee's employer approves the employee's request to donate a specified amount of sick leave to an employee authorized to receive shared leave and the employee's request to donate leave will not cause his/her sick leave balance to fall below one hundred seventy-six hours after the transfer.
(3) Personal holiday: The donating employee's employer approves the employee's request to donate all or part of his or her personal holiday to an employee authorized to receive shared leave.
Any portion of a personal holiday that is accrued, donated as shared leave, and then returned during the same calendar year to the donating employee, may be taken by the donating employee.
[Statutory Authority: Chapter 41.06 RCW. WSR 05-08-139, § 357-31-425, filed 4/6/05, effective 7/1/05.]
PDF357-31-430
The calculation of the recipient's leave value must be in accordance with applicable office of financial management policies, regulations, and procedures. The dollar value of the leave is converted from the donor to the recipient. The leave received is coded as shared leave and is maintained separately from all other leave balances.
[Statutory Authority: Chapter 41.06 RCW. WSR 05-08-139, § 357-31-430, filed 4/6/05, effective 7/1/05.]
PDF357-31-435
PDF357-31-440
An employee using shared leave under these rules continues to be classified as a state employee and receives the same treatment in respect to salary, wages, and employee benefits as the employee would normally receive if using accrued vacation leave or sick leave.
Employees who, during their probationary period or trial service period, go on shared leave must have their probationary period or trial service period extended by the number of calendar days they are on shared leave.
[Statutory Authority: Chapter 41.06 RCW. WSR 05-08-139, § 357-31-440, filed 4/6/05, effective 7/1/05.]
PDF357-31-445
PDF357-31-447
PDF357-31-450
An employee who uses leave that is donated under the state leave sharing program is not required to repay the value of the leave that he or she used.
[Statutory Authority: Chapter 41.06 RCW. WSR 05-08-139, § 357-31-450, filed 4/6/05, effective 7/1/05.]
PDF357-31-455
Agencies must maintain records which contain sufficient information to provide for any state review.
[Statutory Authority: Chapter 41.06 RCW. WSR 05-08-139, § 357-31-455, filed 4/6/05, effective 7/1/05.]
PDF357-31-460
(1) Employers must grant parental leave to employees for purposes of:
[Statutory Authority: Chapter 41.06 RCW. WSR 07-03-054, § 357-31-460, filed 1/12/07, effective 2/15/07; WSR 05-08-140, § 357-31-460, filed 4/6/05, effective 7/1/05.]
PDF357-31-465
Only permanent employees or employees who have worked for the state for at least twelve months and for at least one thousand two hundred fifty hours during the previous twelve-month period qualify for parental leave.
[Statutory Authority: Chapter 41.06 RCW. WSR 05-08-140, § 357-31-465, filed 4/6/05, effective 7/1/05.]
PDF357-31-470
The employee must submit a written request for parental leave in accordance with the employer's leave policy. The employee must provide not less than thirty days' notice, except when a child's birth or placement requires leave to begin in less than thirty days, in which case the employee must provide notice as soon as is practicable.
[Statutory Authority: Chapter 41.06 RCW. WSR 05-08-140, § 357-31-470, filed 4/6/05, effective 7/1/05.]
PDF357-31-475
Employees are entitled to request six months of parental leave for the purposes specified WAC 357-31-460. Employers may only deny requests for that portion of the parental leave that exceeds the provisions of WAC 357-31-525. The only basis for denial is operational necessity. Employers may approve requests for more than six months of parental leave.
[Statutory Authority: Chapter 41.06 RCW. WSR 05-08-140, § 357-31-475, filed 4/6/05, effective 7/1/05.]
PDF357-31-480
Under RCW 49.78.390, the family leave required by the Federal Family and Medical Leave Act of 1993 (Act Feb. 5, 1993, P.L. 103-3, 107 Stat. 6) must be in addition to any leave for sickness or temporary disability because of pregnancy or childbirth as provided in WAC 357-31-500.
[Statutory Authority: Chapter 41.06 RCW. WSR 08-07-062, § 357-31-480, filed 3/17/08, effective 4/18/08; WSR 07-17-124, § 357-31-480, filed 8/20/07, effective 9/20/07; WSR 07-11-094, § 357-31-480, filed 5/16/07, effective 7/1/07; WSR 05-08-140, § 357-31-480, filed 4/6/05, effective 7/1/05.]
PDF357-31-485
If the employee's parental leave request is for time off which exceeds the provisions of WAC 357-31-525, the employer must respond in writing to the employee's request within ten working days of the receipt of the request. If the leave is denied, the employer must provide a rationale supporting the operational necessity.
[Statutory Authority: Chapter 41.06 RCW. WSR 05-08-140, § 357-31-485, filed 4/6/05, effective 7/1/05.]
PDF357-31-490
[Statutory Authority: Chapter 41.06 RCW. WSR 05-08-140, § 357-31-490, filed 4/6/05, effective 7/1/05.]
PDF357-31-495
Employers may designate a total of twelve work weeks of accrued paid leave or leave without pay for purposes of parental leave as family and medical leave under the Family and Medical Leave Act. These twelve weeks are in addition to any paid or unpaid leave the employee is eligible for and takes for sickness or temporary disability due pregnancy or childbirth.
[Statutory Authority: Chapter 41.06 RCW. WSR 05-08-140, § 357-31-495, filed 4/6/05, effective 7/1/05.]
PDF357-31-500
Leave of absence must be granted for the period of time that a permanent employee is sick or temporarily disabled because of pregnancy and/or childbirth.
[Statutory Authority: Chapter 41.06 RCW. WSR 05-08-140, § 357-31-500, filed 4/6/05, effective 7/1/05.]
PDF357-31-505
The employee must submit a written request for disability leave due to pregnancy and/or childbirth in accordance with the employer's leave policy.
[Statutory Authority: Chapter 41.06 RCW. WSR 05-08-140, § 357-31-505, filed 4/6/05, effective 7/1/05.]
PDF357-31-510
In accordance with the employer's leave policy, the employee may be required to submit medical certification or verification for the period of disability leave due to pregnancy and/or childbirth.
[Statutory Authority: Chapter 41.06 RCW. WSR 05-08-140, § 357-31-510, filed 4/6/05, effective 7/1/05.]
PDF357-31-515
Disability leave due to pregnancy and/or childbirth may be a combination of sick leave, vacation leave, personal holiday, compensatory time, and leave without pay. The combination and use of paid and unpaid leave must be per the choice of the employee.
[Statutory Authority: Chapter 41.06 RCW. WSR 05-08-140, § 357-31-515, filed 4/6/05, effective 7/1/05.]
PDF357-31-520
PDF357-31-525
PDF357-31-530
In accordance with 29 C.F.R. Part 825, an eligible employee is an employee who has worked for the state for at least twelve months and for at least one thousand two hundred fifty hours during the previous twelve-month period. Paid time off such as vacation leave, sick leave, personal holiday, compensatory time off, or shared leave and unpaid leave is not counted towards the one thousand two hundred and fifty hour eligibility requirement.
[Statutory Authority: Chapter 41.06 RCW. WSR 15-11-102, § 357-31-530, filed 5/20/15, effective 6/22/15; WSR 14-06-008, § 357-31-530, filed 2/20/14, effective 3/24/14; WSR 11-19-091, § 357-31-530, filed 9/20/11, effective 10/24/11; WSR 05-21-061, § 357-31-530, filed 10/13/05, effective 11/15/05; WSR 05-12-090, § 357-31-530, filed 5/27/05, effective 7/1/05; WSR 05-08-140, § 357-31-530, filed 4/6/05, effective 7/1/05.]
PDF357-31-535
The employer designates absences which meet the criteria of the Family and Medical Leave Act. Paid or unpaid leave used for that designated absence must be counted towards the twelve weeks of the Family and Medical Leave Act entitlement.
Because the Family and Medical Leave Act of 1993 (29 U.S.C 2601 et seq) does not recognize registered domestic partners, an absence to care for an employee's registered domestic partner is not counted towards the twelve weeks of the Family and Medical Leave Act entitlement.
[Statutory Authority: Chapter 41.06 RCW. WSR 09-17-056 and 09-18-113, § 357-31-535, filed 8/13/09 and 9/2/09, effective 12/3/09; WSR 05-08-140, § 357-31-535, filed 4/6/05, effective 7/1/05.]
PDF357-31-540
The employee may choose to use appropriate accrued paid leave or leave without pay for absence granted in accordance with the Family and Medical Leave Act. Use of accrued paid leave and leave without pay must be in accordance with the civil service rules.
[Statutory Authority: Chapter 41.06 RCW. WSR 05-08-140, § 357-31-540, filed 4/6/05, effective 7/1/05.]
PDF357-31-545
Employee absence granted for the purpose of WAC 357-31-525 (1)(a) and (b) must be granted on an intermittent or reduced schedule at the employee's request when medically necessary. Employee absence granted for the purpose of WAC 357-31-525(2) must also be granted on an intermittent or reduced schedule at the employee's request.
[Statutory Authority: Chapter 41.06 RCW. WSR 08-11-008, § 357-31-545, filed 5/9/08, effective 6/10/08; WSR 05-08-140, § 357-31-545, filed 4/6/05, effective 7/1/05.]
PDF357-31-550
Following absence designated as FMLA the employee must be returned to the same or equivalent position held prior to the absence.
[Statutory Authority: Chapter 41.06 RCW. WSR 05-08-140, § 357-31-550, filed 4/6/05, effective 7/1/05.]
PDF357-31-555
The employer must continue an eligible employee's existing employer-paid health insurance benefits during paid or unpaid leave granted in accordance with the Family and Medical Leave Act. The employee is responsible for any existing employee-paid premiums necessary to maintain health insurance benefits.
[Statutory Authority: Chapter 41.06 RCW. WSR 05-08-140, § 357-31-555, filed 4/6/05, effective 7/1/05.]
PDF357-31-560
Each employer must develop and disseminate a policy specifying the procedures, required information, and time frames for employees to request and use leave in accordance with the state laws, the civil service rules, and the Family and Medical Leave Act of 1993 law and regulations found in 29 C.F.R. Part 825.
[Statutory Authority: Chapter 41.06 RCW. WSR 05-08-140, § 357-31-560, filed 4/6/05, effective 7/1/05.]
PDF357-31-565
Employers who have received performance management confirmation may grant employees up to five days of paid leave within a twelve-month period to recognize outstanding accomplishments or the achievement of predefined work goals by individual employees or units. Leave granted under this provision:
(2) Must be used within twelve months of the leave being granted.
[Statutory Authority: Chapter 41.06 RCW. WSR 07-17-124, § 357-31-565, filed 8/20/07, effective 9/20/07; WSR 06-23-091, § 357-31-565, filed 11/14/06, effective 12/18/06; WSR 05-08-140, § 357-31-565, filed 4/6/05, effective 7/1/05.]
PDF357-31-567
[Statutory Authority: Chapter 41.06 RCW. WSR 10-23-120, § 357-31-567, filed 11/17/10, effective 12/18/10; WSR 09-17-056 and 09-18-113, § 357-31-567, filed 8/13/09 and 9/2/09, effective 12/3/09; WSR 09-03-013, § 357-31-567, filed 1/9/09, effective 2/13/09; WSR 08-15-043, § 357-31-567, filed 7/11/08, effective 10/1/08.]
PDF357-31-570
[Statutory Authority: Chapter 41.06 RCW. WSR 07-11-095, § 357-31-570, filed 5/16/07, effective 7/1/07.]
PDF357-31-575
Prior to creating a sick leave pool, an agency that decides to participate in the sick leave pool program must appoint an administrator for each sick leave pool and develop a written policy which at a minimum addresses:
(1) Eligibility requirements for employees who wish to participate;
(2) Enrollment process including when open enrollment will occur;
(3) Amount of sick leave an employee must initially contribute to become a participant;
(4) Amount of sick leave a participating employee must contribute when a pool becomes depleted;
(5) When a pool will be considered to be "depleted";
(6) What happens when a participating employee does not have enough leave to contribute to the pool;
(7) The process and criteria that will be used when a sick leave pool participant needs to withdraw sick leave from the pool;
(8) What happens when there is not enough leave in a pool to cover pool participants' requests to withdraw leave;
(9) The manner in which alleged abuse of the sick leave pool will be investigated and what actions will be taken if it has been determined that abuse has occurred;
(10) The manner in which employees can request an internal review of a finding of wrongdoing under subsection (9) of this section;
(11) Transferring of sick leave credits when a pool participant moves from one pool to another pool; and
(12) What happens to leave credits that are in a pool if the pool is disbanded.
[Statutory Authority: Chapter 41.06 RCW. WSR 07-11-095, § 357-31-575, filed 5/16/07, effective 7/1/07.]
PDF357-31-580
An employee is eligible to participate in a sick leave pool after one continuous year of state employment and after accruing at least forty-eight hours of unused sick leave.
[Statutory Authority: Chapter 41.06 RCW. WSR 07-11-095, § 357-31-580, filed 5/16/07, effective 7/1/07.]
PDF357-31-585
Participation in a sick leave pool must, at all times, be voluntary on the part of the employee.
[Statutory Authority: Chapter 41.06 RCW. WSR 07-11-095, § 357-31-585, filed 5/16/07, effective 7/1/07.]
PDF357-31-590
A participating employee is eligible to use sick leave from a pool only when the employee has a personal illness, accident, or injury and the employee has exhausted all of his/her personal holiday and all of his/her sick, vacation, and compensatory time.
[Statutory Authority: Chapter 41.06 RCW. WSR 07-11-095, § 357-31-590, filed 5/16/07, effective 7/1/07.]
PDF357-31-595
If the illness or injury is work-related and the participant has diligently pursued and been found to be ineligible for benefits under chapter 51.32 RCW the participant may be eligible to use leave from a pool if he/she has exhausted all of his/her personal holiday and all of his/her sick, vacation, and compensatory time.
[Statutory Authority: Chapter 41.06 RCW. WSR 07-11-095, § 357-31-595, filed 5/16/07, effective 7/1/07.]
PDF357-31-600
A participating employee may not withdraw more than five hundred twenty-two days from a sick leave pool for the entire duration of state employment. The five hundred twenty-two days includes any days an employee has received under the Washington shared leave program. One day equals eight hours of leave.
[Statutory Authority: Chapter 41.06 RCW. WSR 10-17-063, § 357-31-600, filed 8/13/10, effective 9/15/10; WSR 07-11-095, § 357-31-600, filed 5/16/07, effective 7/1/07.]
PDF357-31-605
A participant who withdraws sick leave from a sick leave pool will be paid his/her regular rate of pay.
[Statutory Authority: Chapter 41.06 RCW. WSR 07-11-095, § 357-31-605, filed 5/16/07, effective 7/1/07.]
PDF357-31-610
A part-time participating employee withdraws sick leave credits from a sick leave pool on a pro rata basis.
[Statutory Authority: Chapter 41.06 RCW. WSR 07-11-095, § 357-31-610, filed 5/16/07, effective 7/1/07.]
PDF357-31-615
When a participating employee uses leave from a sick leave pool he/she will not be required to recontribute such leave to the pool unless the agency has determined that abuse of the pool has occurred.
[Statutory Authority: Chapter 41.06 RCW. WSR 07-11-095, § 357-31-615, filed 5/16/07, effective 7/1/07.]
PDF357-31-620
Alleged abuse of the use of a sick leave pool will be investigated, and, on a finding of wrongdoing, the employee must repay all of the sick leave credits drawn from the sick leave pool. The employee may be subject to disciplinary action as determined by the agency head. The only time an employee will have to repay sick leave credits is when there is a finding of wrongdoing.
[Statutory Authority: Chapter 41.06 RCW. WSR 07-11-095, § 357-31-620, filed 5/16/07, effective 7/1/07.]
PDF357-31-625
An employee who cancels his/her membership in a sick leave pool is not eligible to withdraw the hours of sick leave he/she had contributed to the pool.
[Statutory Authority: Chapter 41.06 RCW. WSR 07-11-095, § 357-31-625, filed 5/16/07, effective 7/1/07.]
PDF357-31-630
A participant who moves between general government positions within his/her agency or with a different agency may transfer from one pool to another if the eligibility criteria of the pools are comparable and the administrators of the pools have agreed on a formula for transfer of credits.
[Statutory Authority: Chapter 41.06 RCW. WSR 07-11-095, § 357-31-630, filed 5/16/07, effective 7/1/07.]
PDF357-31-635
Each agency shall maintain accurate and reliable records showing the amount of sick leave which has been accumulated and available to sick leave pool participants and the amount of leave that has been used by participants.
[Statutory Authority: Chapter 41.06 RCW. WSR 07-11-095, § 357-31-635, filed 5/16/07, effective 7/1/07.]
PDF357-31-640
The uniformed service shared leave pool was created so that state employees who are called to service in the uniformed services will be able to maintain a level of compensation and employee benefits consistent with the amount they would have received had they remained in active state service. The pool was also created to allow general government and higher education employees to voluntarily donate their leave to be used by any eligible employee who has been called to service in the uniform services for the purpose set forth herein.
[Statutory Authority: Chapter 41.06 RCW. WSR 07-17-123, § 357-31-640, filed 8/20/07, effective 10/1/07.]
PDF357-31-645
The military department, in consultation with the office of financial management, shall administer the uniformed service shared leave pool.
[Statutory Authority: Chapter 41.06 RCW. WSR 11-23-054, § 357-31-645, filed 11/10/11, effective 12/13/11; WSR 07-17-123, § 357-31-645, filed 8/20/07, effective 10/1/07.]
PDF357-31-650
PDF357-31-655
(1) Eligibility requirements for use of the uniformed service shared leave pool;
[Statutory Authority: Chapter 41.06 RCW. WSR 07-17-123, § 357-31-655, filed 8/20/07, effective 10/1/07.]
PDF357-31-660
Participation in the uniformed service shared leave pool, must at all times, be voluntary on the part of the donating and receiving employee.
[Statutory Authority: Chapter 41.06 RCW. WSR 07-17-123, § 357-31-660, filed 8/20/07, effective 10/1/07.]
PDF357-31-665
Employees are eligible to request leave from the uniformed service shared leave pool if they are called to service in one of the uniformed services and eligible for shared leave under RCW 41.04.665.
[Statutory Authority: Chapter 41.06 RCW. WSR 07-17-123, § 357-31-665, filed 8/20/07, effective 10/1/07.]
PDF357-31-670
[Statutory Authority: Chapter 41.06 RCW. WSR 07-17-123, § 357-31-670, filed 8/20/07, effective 10/1/07.]
PDF357-31-675
Shared leave received under the uniformed service shared leave pool is not included in the five hundred twenty-two day total specified in RCW 41.04.665.
[Statutory Authority: Chapter 41.06 RCW. WSR 10-11-074, § 357-31-675, filed 5/14/10, effective 6/15/10; WSR 07-17-123, § 357-31-675, filed 8/20/07, effective 10/1/07.]
PDF357-31-680
Leave donated under this section is "pooled" and is withdrawn from the pool by eligible employees according to priorities established by the military department. Leave donated cannot be directed to a specific individual.
[Statutory Authority: Chapter 41.06 RCW. WSR 07-17-123, § 357-31-680, filed 8/20/07, effective 10/1/07.]
PDF357-31-685
PDF357-31-687
[Statutory Authority: Chapter 41.06 RCW. WSR 18-03-080, § 357-31-687, filed 1/15/18, effective 2/16/18.]
PDF357-31-690
Shared leave paid under this section, in combination with military salary, as defined in WAC 357-31-650(4), shall not exceed the level of the employee's state monthly salary as defined in WAC 357-31-650(5). However, up to eight hours per month of shared leave under this section may be withdrawn and used to continue coverage under the public employees' benefits board, regardless of the employee's monthly salary and military salary.
[Statutory Authority: Chapter 41.06 RCW. WSR 07-17-123, § 357-31-690, filed 8/20/07, effective 10/1/07.]
PDF357-31-695
The basis for calculating the maximum shared leave pay granted from the uniformed service shared leave pool is the greater of:
(1) The difference between the employee's current monthly salary (as defined in WAC 357-31-650(5)) and his/her monthly military salary (as defined in WAC 357-31-650(4)) or;
(2) The dollar value associated with the number of hours required to maintain eligibility for employee benefits.
[Statutory Authority: Chapter 41.06 RCW. WSR 07-17-123, § 357-31-695, filed 8/20/07, effective 10/1/07.]
PDF357-31-700
Employees must provide the military department earnings statements verifying military salary and a copy of their orders of service. Employees must notify the military department of any changes to orders of service or military salary and shall submit updated copies of their earnings statements and orders of service when requested by the military department.
[Statutory Authority: Chapter 41.06 RCW. WSR 07-17-123, § 357-31-700, filed 8/20/07, effective 10/1/07.]
PDF357-31-705
The receiving employee is paid his/her regular rate of pay. Therefore, the value of one hour of donated shared leave may cover more or less than one hour of the recipient's salary.
[Statutory Authority: Chapter 41.06 RCW. WSR 07-17-123, § 357-31-705, filed 8/20/07, effective 10/1/07.]
PDF357-31-710
The uniformed service shared leave pool cannot grant more leave than the leave balance available at the time a request is received.
[Statutory Authority: Chapter 41.06 RCW. WSR 07-17-123, § 357-31-710, filed 8/20/07, effective 10/1/07.]
PDF357-31-715
Except in the event of a violation of rule or statute, an employer is required to permit an eligible employee to receive leave from the uniformed service shared leave pool.
[Statutory Authority: Chapter 41.06 RCW. WSR 07-17-123, § 357-31-715, filed 8/20/07, effective 10/1/07.]
PDF357-31-720
[Statutory Authority: Chapter 41.06 RCW. WSR 07-17-123, § 357-31-720, filed 8/20/07, effective 10/1/07.]
PDF357-31-725
Employers shall investigate any alleged abuse of the uniformed service shared leave pool and on a finding of wrongdoing the employee may be required to repay all of the shared leave received from the uniformed service shared leave pool. The only time an employee will have to repay leave credits is when there is a finding of wrongdoing.
[Statutory Authority: Chapter 41.06 RCW. WSR 07-17-123, § 357-31-725, filed 8/20/07, effective 10/1/07.]
PDF357-31-730
PDF357-31-750
[Statutory Authority: 2017 c 173. WSR 17-18-030, § 357-31-750, filed 8/28/17, effective 10/2/17.]
PDF357-31-755
[Statutory Authority: 2017 c 173. WSR 17-18-030, § 357-31-755, filed 8/28/17, effective 10/2/17.]
PDF357-31-760
PDF357-31-765
[Statutory Authority: 2017 c 173. WSR 17-18-030, § 357-31-765, filed 8/28/17, effective 10/2/17.]
PDF357-31-770
[Statutory Authority: 2017 c 173. WSR 17-18-030, § 357-31-770, filed 8/28/17, effective 10/2/17.]
PDF357-31-775
[Statutory Authority: 2017 c 173. WSR 17-18-030, § 357-31-775, filed 8/28/17, effective 10/2/17.]
PDF357-31-780
[Statutory Authority: 2017 c 173. WSR 17-18-030, § 357-31-780, filed 8/28/17, effective 10/2/17.]
PDF357-31-785
[Statutory Authority: 2017 c 173. WSR 17-18-030, § 357-31-785, filed 8/28/17, effective 10/2/17.]
PDF357-31-790
[Statutory Authority: 2017 c 173. WSR 17-18-030, § 357-31-790, filed 8/28/17, effective 10/2/17.]
PDF357-31-795
PDF357-31-797
[Statutory Authority: Chapter 41.06 RCW. WSR 18-03-080, § 357-31-797, filed 1/15/18, effective 2/16/18.]
PDF357-31-800
[Statutory Authority: 2017 c 173. WSR 17-18-030, § 357-31-800, filed 8/28/17, effective 10/2/17.]
PDF357-31-805
PDF357-31-810
[Statutory Authority: 2017 c 173. WSR 17-18-030, § 357-31-810, filed 8/28/17, effective 10/2/17.]
PDF357-31-815
[Statutory Authority: 2017 c 173. WSR 17-18-030, § 357-31-815, filed 8/28/17, effective 10/2/17.]
PDF357-31-820
[Statutory Authority: 2017 c 173. WSR 17-18-030, § 357-31-820, filed 8/28/17, effective 10/2/17.]
PDF357-31-825
[Statutory Authority: 2017 c 173. WSR 17-18-030, § 357-31-825, filed 8/28/17, effective 10/2/17.]
PDF357-31-830
[Statutory Authority: 2017 c 173. WSR 17-18-030, § 357-31-830, filed 8/28/17, effective 10/2/17.]
PDF357-31-835
[Statutory Authority: Chapter 41.04 RCW. WSR 18-03-081, § 357-31-835, filed 1/15/18, effective 2/16/18.]
PDF357-31-840
The department of children, youth, and families, in consultation with office of financial management, shall administer the foster parent shared leave pool.
[Statutory Authority: Chapter 41.06 RCW and RCW 41.04.674. WSR 19-17-039, § 357-31-840, filed 8/15/19, effective 9/23/19. Statutory Authority: Chapter 41.04 RCW. WSR 18-03-081, § 357-31-840, filed 1/15/18, effective 2/16/18.]
PDF357-31-845
[Statutory Authority: Chapter 41.04 RCW. WSR 18-03-081, § 357-31-845, filed 1/15/18, effective 2/16/18.]
PDF357-31-850
[Statutory Authority: Chapter 41.04 RCW. WSR 18-03-081, § 357-31-850, filed 1/15/18, effective 2/16/18.]
PDF357-31-855
[Statutory Authority: Chapter 41.04 RCW. WSR 18-03-081, § 357-31-855, filed 1/15/18, effective 2/16/18.]
PDF357-31-860
[Statutory Authority: Chapter 41.04 RCW. WSR 18-03-081, § 357-31-860, filed 1/15/18, effective 2/16/18.]
PDF357-31-865
[Statutory Authority: Chapter 41.04 RCW. WSR 18-03-081, § 357-31-865, filed 1/15/18, effective 2/16/18.]
PDF357-31-870
[Statutory Authority: Chapter 41.04 RCW. WSR 18-03-081, § 357-31-870, filed 1/15/18, effective 2/16/18.]
PDF357-31-873
[Statutory Authority: Chapter 41.04 RCW. WSR 18-03-081, § 357-31-873, filed 1/15/18, effective 2/16/18.]
PDF357-31-875
[Statutory Authority: Chapter 41.04 RCW. WSR 18-03-081, § 357-31-875, filed 1/15/18, effective 2/16/18.]
PDF357-31-880
[Statutory Authority: Chapter 41.04 RCW. WSR 18-03-081, § 357-31-880, filed 1/15/18, effective 2/16/18.]
PDF357-31-885
Leave donated under this section is donated to the foster parent shared leave pool and cannot be directed to a specific individual. Foster parent shared leave is withdrawn from the pool by eligible employees according to priorities established by the department of children, youth, and families. All employees who donate must specifically direct their leave donation to the foster parent shared leave pool.
[Statutory Authority: Chapter 41.06 RCW and RCW 41.04.674. WSR 19-17-039, § 357-31-885, filed 8/15/19, effective 9/23/19. Statutory Authority: Chapter 41.04 RCW. WSR 18-03-081, § 357-31-885, filed 1/15/18, effective 2/16/18.]
PDF357-31-890
[Statutory Authority: Chapter 41.04 RCW. WSR 18-03-081, § 357-31-890, filed 1/15/18, effective 2/16/18.]
PDF357-31-895
[Statutory Authority: Chapter 41.04 RCW. WSR 18-03-081, § 357-31-895, filed 1/15/18, effective 2/16/18.]
PDF357-31-900
[Statutory Authority: Chapter 41.04 RCW. WSR 18-03-081, § 357-31-900, filed 1/15/18, effective 2/16/18.]
PDF357-31-905
[Statutory Authority: Chapter 41.04 RCW. WSR 18-03-081, § 357-31-905, filed 1/15/18, effective 2/16/18.]
PDF357-31-910
[Statutory Authority: Chapter 41.04 RCW. WSR 18-03-081, § 357-31-910, filed 1/15/18, effective 2/16/18.]
PDF357-31-915
[Statutory Authority: Chapter 41.04 RCW. WSR 18-03-081, § 357-31-915, filed 1/15/18, effective 2/16/18.]
PDF357-31-920