Source: http://shawneeok.org/Documents/DocFull.asp?ID=1844
Timestamp: 2017-06-29 00:20:02
Document Index: 746072463

Matched Legal Cases: ['§307', '§307', '§307', '§307', '§307', '§307', '§307', '§307']

Date: 8/16/2012Board: City CommissionDocumentType: MinutesWeb Posted: 9/5/2012 4:07:44 PM View Multi Media Files associated with this meeting BOARD OF CITY COMMISSIONERS
The Board of City Commissioners met in Special Called Session at the Shawnee Commission Chambers at Shawnee City Hall, 16 W. 9th, Shawnee, Oklahoma, Thursday, August 16, 2012 at 6:30 p.m., pursuant to notice duly posted as prescribed by law. Mayor Peterson presided and called the meeting to order. Upon roll call, the following members were in attendance.
You and each of you are hereby notified that by virtue of a call issued by me on this 14th day of August, 2012, a Special Called Session will be held of the Board of Commissioners of the City of Shawnee, Oklahoma at the Shawnee Commission Chambers, 16 W. 9th, Shawnee, Oklahoma at 6:30 p.m. on August 16, 2012, and you are hereby notified to be present at said meeting.
The purpose of said meeting will be for discussion, consideration and possible action to contract with 501(c)(6) corporation, Shawnee Tourism, Inc., for administration of the proceeds of the Shawnee Hotel Surcharge and operation of a Convention and Visitor’s Bureau, discussion, consideration and possible action on such items as may be necessary to effect a transition from the contract with Shawnee Area Chamber of Commerce, consider an Executive Session for discussion and possible action on any litigation pending against the City of Shawnee by the Shawnee Area Chamber of Commerce as authorized by 25 O. S. §307 (B(4) on the recommendation of counsel that public discussion would impair the ability of the City Attorney to adequately defend the City, and consideration and possible action on matters discussed in Executive Session regarding any litigation pending against the City of Shawnee by the Shawnee Area Chamber of Commerce as authorized by 25 O. S. §307 (B(4) on the recommendation of counsel that public discussion would impair the ability of the City Attorney to adequately defend the City.
s/s Phyllis Loftis	s/s Justin Erickson	PHYLLIS LOFTIS, CMC	JUSTIN ERICKSON
CITY CLERK	ACTING CITY MANAGER
I received this notice on the 14th day of August, 2012 at 4:13 o’clock p.m., and executed the same by delivering a true and correct copy thereof to each of the Commissioners of the City of Shawnee, Oklahoma as follows:
I delivered a true and correct copy to Mayor Linda Peterson	via e-mail at 4:41 o’clock p.m. on August 14, 2012
I delivered a true and correct copy to Commissioner Frank Sims	via e-mail at 4:50 o’clock p.m. on August 14, 2012
I delivered a true and correct copy to Commissioner John Winterringer	via e-mail at 9:59 o’clock p.m. on August 15, 2012 I delivered a true and correct copy to Commissioner Steve Smith	via e-mail at 4:13 o’clock p.m. on August 14, 2012 but no response was received
I delivered a true and correct copy to Commissioner James Harrod	via e-mail at 4:13 o’clock p.m. on August 14, 2012 but no response was received
I delivered a true and correct copy to Commissioner Pam Stephens	via e-mail at 4:13 o’clock p.m. on August 14, 2012 but no response was received
I delivered a true and correct copy to Commissioner Billy Collier	via e-mail at 6:46 o’clock p.m. on August 14, 2012
CALL FOR SPECIAL SESSION OF THE SHAWNEE BOARD OF CITY COMMISSIONERS OF THE CITY OF SHAWNEE, OKLAHOMA TO BE HELD ON THE 16TH DAY OF AUGUST, 2012 AT 6:30 O’CLOCK P.M. AT THE SHAWNEE COMMISSION CHAMBERS, 16 W. NINTH, SHAWNEE, OKLAHOMA. THE PURPOSE OF SAID MEETING WILL BE FOR DISCUSSION, CONSIDERATION AND POSSIBLE ACTION TO CONTRACT WITH 501(C)(6) CORPORATION, SHAWNEE TOURISM, INC., FOR ADMINISTRATION OF THE PROCEEDS OF THE SHAWNEE HOTEL SURCHARGE AND OPERATION OF A CONVENTION AND VISITOR’S BUREAU, DISCUSSION, CONSIDERATION AND POSSIBLE ACTION ON SUCH ITEMS AS MAY BE NECESSARY TO EFFECT A TRANSITION FROM THE CONTRACT WITH SHAWNEE AREA CHAMBER OF COMMERCE, CONSIDER AN EXECUTIVE SESSION FOR DISCUSSION AND POSSIBLE ACTION ON ANY LITIGATION PENDING AGAINST THE CITY OF SHAWNEE BY THE SHAWNEE AREA CHAMBER OF COMMERCE AS AUTHORIZED BY 25 O. S. §307 (B(4) ON THE RECOMMENDATION OF COUNSEL THAT PUBLIC DISCUSSION WOULD IMPAIR THE ABILITY OF THE CITY ATTORNEY TO ADEQUATELY DEFEND THE CITY, AND CONSIDERATION AND POSSIBLE ACTION ON MATTERS DISCUSSED IN EXECUTIVE SESSION REGARDING ANY LITIGATION PENDING AGAINST THE CITY OF SHAWNEE BY THE SHAWNEE AREA CHAMBER OF COMMERCE AS AUTHORIZED BY 25 O. S. §307 (B(4) ON THE RECOMMENDATION OF COUNSEL THAT PUBLIC DISCUSSION WOULD IMPAIR THE ABILITY OF THE CITY ATTORNEY TO ADEQUATELY DEFEND THE CITY.
By virtue of the authority vested in me by Section 4, Article IV of the Charter of the City of Shawnee, Oklahoma, a Special Session of the Board of City Commissioners of the City of Shawnee, Oklahoma is hereby called to meet at the City Commission Chambers, 16 W. 9th, Shawnee, Oklahoma at 6:30 p.m. on August 16, 2012 for discussion, consideration and possible action to contract with 501(c)(6) corporation, Shawnee Tourism, Inc., for administration of the proceeds of the Shawnee Hotel Surcharge and operation of a Convention and Visitor’s Bureau, discussion, consideration and possible action on such items as may be necessary to effect a transition from the contract with Shawnee Area Chamber of Commerce, consider an Executive Session for discussion and possible action on any litigation pending against the City of Shawnee by the Shawnee Area Chamber of Commerce as authorized by 25 O. S. §307 (B(4) on the recommendation of counsel that public discussion would impair the ability of the City Attorney to adequately defend the City, and consideration and possible action on matters discussed in Executive Session regarding any litigation pending against the City of Shawnee by the Shawnee Area Chamber of Commerce as authorized by 25 O. S. §307 (B(4) on the recommendation of counsel that public discussion would impair the ability of the City Attorney to adequately defend the City.
Witness my hand this 14th day of August, 2012.
s/s Justin Erickson	JUSTIN ERICKSON
s/s Phyllis Loftis	PHYLLIS LOFTIS, CMC, CITY CLERK
Roll was called with seven Commissioners present and a quorum was declared.
AGENDA ITEM NO. 1: Discussion, consideration and possible action to contract with 501(c)(6) corporation, Shawnee Tourism, Inc., for administration of the proceeds of the Shawnee Hotel Surcharge and operation of a Convention and Visitor’s Bureau.	A motion was made by Commissioner Sims, seconded by Commissioner Smith, defer this item until after Agenda Item No. 4 (Executive Session) Motion carried 6-1.
AYE: Sims, Smith, Stephens, Peterson, Collier, Winterringer NAY: Harrod
AGENDA ITEM NO. 2: Discussion, consideration and possible action on such items as may be necessary to effect a transition from the contract with Shawnee Area Chamber of Commerce.
A motion was made by Commissioner Sims, seconded by Commissioner Collier, to defer this item until after Agenda Item No. 4 (Executive Session) Motion carried 6-1
AYE: Sims, Collier, Smith, Stephens, Peterson, Winterringer
AGENDA ITEM NO. 3:	Consider an Executive Session for discussion and possible action on any litigation pending against the City of Shawnee by the Shawnee Area Chamber of Commerce as authorized by 25 O. S. §307 (B(4) on the recommendation of counsel that public discussion would impair the ability of the City Attorney to adequately defend the City.
A motion was made by Commissioner Sims, seconded by Commissioner Collier, to enter into Executive Session. Motion carried 6-1.
CITY COMMISSION ENTERS EXECUTIVE SESSION AT 6:37 P.M.
CITY COMMISSION RETURNS FROM EXECUTIVE SESSION AT 7:47 P.M.
AGENDA ITEM NO. 4:	Consideration and possible action on matters discussed in Executive Session regarding any litigation pending against the City of Shawnee by the Shawnee Area Chamber of Commerce as authorized by 25 O. S. §307 (B(4) on the recommendation of counsel that public discussion would impair the ability of the City Attorney to adequately defend the City.
A motion was made by Commissioner Sims, seconded by Commissioner Harrod, to direct the City Attorney to proceed with actions as discussed in Executive Session. Motion carried 7-0.
THE CITY COMMISSION NOW RETURNS TO AGENDA ITEMS 1 AND 2.
AGENDA ITEM NO. 1: Discussion, consideration and possible action to contract with 501(c)(6) corporation, Shawnee Tourism, Inc., for administration of the proceeds of the Shawnee Hotel Surcharge and operation of a Convention and Visitor’s Bureau.	A motion was made by Commissioner Sims, seconded by Commissioner Winterringer, to continue this item until the August 20, 2012 City Commission meeting. Motion carried 7-0.
A motion was made by Commissioner Sims, seconded by Commissioner Winterringer, to defer this item until the August 20, 2012 City Commission meeting. Motion carried 7-0.
AGENDA ITEM NO. 5:	ADJOURNMENT
There being no further business to come before the meeting, a motion was made by Commissioner Sims, seconded by Commissioner Smith, that the meeting be adjourned. Motion carried 7-0. (7:50 p.m.)
LINDA PETERSON,MAYOR
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