Source: https://wjccschools.org/departments/technology/school-records-transcripts/freedom-of-information-act/
Timestamp: 2018-07-17 05:14:49
Document Index: 580054203

Matched Legal Cases: ['§ 2', '§ 2', '§ 2', '§ 2', '§ 2', '§ 2', '§ 2']

Freedom of Information Act | Williamsburg-James City County Public Schools
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Making a Request for records from Williamsburg-James City County Public Schools (WJCC)
Your request must ask for existing records or documents. FOIA gives you a right to inspect or copy records; it does not apply to a situation where you are asking general questions about the work of WJCC nor does it require WJCC to create a record that does not exist.
You may choose to receive electronic records in any format used by WJCC in the regular course of business.
For example, if you are requesting records maintained in an Excel database, you may elect to receive those records electronically, via e-mail or on a storage device, or to receive a printed copy of those records.
To request records from WJCC, you may direct your request to the WJCC FOIA Officer at:
Caitlin Whisenant, FOIA Officer and Coordinator of Records Administration
Mail to: P.O. Box 8783, Williamsburg, VA 23187-8783
Physical: 117 Ironbound Road, Williamsburg, VA 23185
E-Mail: caitlin.whisenant@wjccschools.org
Phone: (757) 603-6517 ~ Fax: (757) 565-9390
You may also contact her with questions you have concerning requesting records from WJCC. In addition, the Freedom of Information Advisory Council is available to answer any questions you may have about FOIA. The Council may be contacted by e-mail at foiacouncil@dls.virginia.gov, or by phone at (804) 225-3056 or [toll free] 1-866-448- 4100.
WJCC’s Responsibilities in Responding to Your Request
WJCC must respond to your request within five working days of receiving it. “Day One” is considered the day after your request is received. The five-day period does not include weekends or holidays.
The reason behind your request for public records from WJCC is irrelevant, and you do not have to state why you want the records before we respond to your request. FOIA does, however, allow WJCC to require you to provide your name and legal address.
FOIA requires that WJCC make one of the following responses to your request within the five-day time period:
If it is practically impossible for WJCC to respond to your request within the five-day period, we must state this in writing, explaining the conditions that make the response impossible. This will allow us seven additional working days to respond to your request, giving us a total of 12 working days to respond to your request.
You may have to pay for the records that you request from WJCC. FOIA allows us to charge for the actual costs of responding to FOIA requests. This would include items like staff time spent searching for the requested records, copying costs, or any other costs directly related to supplying the requested records. It cannot include general overhead costs.
If you owe us money from a previous FOIA request that has remained unpaid for more than 30 days, WJCC may require payment of the past-due bill before it will respond to your new FOIA request.
The following is a general description of the types of records held by WJCC:
Personnel records concerning employees and officials of WJCC
Financial information concerning revenue and expenditures of WJCC
Curricula and programs of study
The Code of Virginia allows any public body to withhold certain records from public disclosure. WJCC commonly withholds records subject to the following exemptions:
Records subject to attorney-client privilege (§ 2.2-3705.1(2)) or attorney work product (§ 2.2-3705.1 (3))
Student records (§ 2.2-3705.4 (1)) and testing materials § 2.2-3705.1(4))
Security system features and plans (§ 2.2-3705.2(3)
Specific assessment components of school safety audits conducted by WJCC or by School Safety Audit committee (§ 2.2-3705.2(6)
All exemptions may be found in § 2.2-3705.1 of the Code of Virginia.
Any requester who wishes to comment on the quality of assistance provided by WJCC may utilize the following link to an online public comment form on the Freedom of Information Advisory Council’s website: http://foiacouncil.dls.virginia.gov/sample%20letters/Requester%20public%20comment%20 form%202017.docx