Source: https://geekydesigns.co.uk/health-and-safety/
Timestamp: 2019-12-07 15:05:24
Document Index: 517028650

Matched Legal Cases: ['art 1', 'art 2', 'art 3', 'art 1', 'art 2', 'art 3', 'art 3']

Health and Safety | Geeky Designs
This section details the arrangements for the effective management of health and safety. A copy of our current general statement of health and safety policy can be found in Part 1. This sets out our commitment to provide and maintain safe working conditions for our employees and others who may be affected by our activities. We will ensure that the objectives of this statement are communicated to our employees, initially through our induction training and our Health and Safety Handbook. We will also monitor progress towards these objectives at senior management level and we will review them annually in consultation with our employees and other interested parties. The policy is supported by our health and safety management system which details our arrangements for the effective management of our significant risks and exposures. This includes detailed policies and procedures, our process for assessing risk, and our arrangements for emergencies, fire and first aid etc. To meet the objectives of our health and safety policy we have established and implemented clear responsibilities for health and safety; see the organogram in Part 2. We are aware that senior managers within the company are individually and collectively responsible for health and safety. Therefore, specific
responsibility for health and safety has been assigned to the Studio Manager (see Part 3). We have appointed the Director as the person with overall
responsibility for health and safety. The Director is supported by the Manager who is responsible for managing health and safety matters on a day to day basis; the Manager may also be assisted by other staff members as delegated. The Director will manage our health and safety programme, ensuring that all the essential elements of the system are implemented, monitored and reviewed. However, we are aware that we can only meet our objectives through the efforts of our employees; therefore, we have established clear lines of communication
and encourage our employees to cooperate with us in achieving our objectives. We have established a clear policy on consultation. We recognise that the key to successful health and safety management is to ensure each employee is competent to carry out their responsibilities. Part 1 – General statement of health and safety policy It is our policy to ensure, so far as is reasonably practicable, the safety of all employees and any other persons who may be directly affected by the activities of the Company. Geeky Designs Ltd. will, so far
as is reasonably practicable: 1. Aim to achieve compliance with legal
requirements through good occupational health and safety performance. 2.
Provide adequate resources to implement this policy. 3. Establish and maintain a
safe and healthy working environment. 4. Ensure that significant risks arising
from work activities under our control are eliminated or adequately controlled. 5.
Develop and implement appropriate occupational health and safety procedures,
and safe working practices. 6. Include the management of health and safety as a
specific responsibility of managers at all levels. 7. Ensure this policy is
understood and implemented throughout the organisation. 8. Involve employees
in health and safety decisions through consultation and cooperation. 9. Maintain
workplaces under our control in a condition that is safe and without risk to
health. 10. Regularly review compliance with the policy and the management
system that support it. 11. Provide sufficient information, instruction and
supervision to enable all employees to avoid hazards and contribute to their own
health and safety at work. 12. Ensure that employees receive appropriate
training, and are competent to carry out their designated responsibilities. Part 2
– Organisation The simple organisational chart below shows the company’s
arrangements for managing health and safety. This document is provided purely
for health and safety purposes and does not necessarily represent the
organisation for other business activities. It is supported by the specific
responsibilities detailed in Part 3. Studio manager Part 3 – Responsibilities for
health and safety The following responsibilities have been assigned to competent
people to enable us to meet the objectives of our health and safety policy.
Director’s The Director’s has overall responsibility for the formulation and
implementation of the company’s health and safety policy, and in particular for:
1. Ensuring that the necessary arrangements are in place for managing health
and safety effectively, and that senior managers are accountable for health and
safety. 2. Considering health and safety during the planning and implementation
of business strategy. 3. Ensuring there are sufficient resources for meeting the
objectives of the health and safety policy. 4. Ensuring arrangements are in place
for consultation with employees and that they are involved in decisions relating
to health and safety, and that progress in relation to health and safety is
communicated to them. 5. Including health and safety on the agenda of
meetings. 6. Ensuring arrangements are in place to monitor and review health
and safety performance across the company, including accidents and incidents;
and ensuring that the necessary amendments are made to relevant policies,
procedures and processes. 7. Reviewing the objectives of the health and safety
policy on an annual basis. 8. Ensuring that the necessary arrangements are in
place for managing health and safety effectively, and that senior managers are
accountable for health and safety. 9. Considering health and safety during the
planning and implementation of business strategy. 10. Ensuring there are
sufficient resources for meeting the objectives of the health and safety policy.
11. Ensuring arrangements are in place for consultation with employees and that
they are involved in decisions relating to health and safety, and that progress in
relation to health and safety is communicated to them. 12. Including health and
safety on the agenda of Senior Management meetings and senior executive
meetings. 13. Ensuring arrangements are in place to monitor and review health
policy on an annual basis. Managers The Manager is responsible for, in addition
to any duties set out in this document or elsewhere, the day to day management
of health and safety and ensuring that the objectives of the health and safety
policy are implemented, and in particular: 1. Ensuring that health and safety is
considered prior to the implementation of new processes. 2. Ensuring that
suitable policies and procedures are provided and implemented to meet the
objectives of the health and safety policy. 3. Ensuring that there is a training
policy in place so that employees are competent for their respective roles and
their health and safety responsibilities. 4. Ensuring that arrangements are in
place for the elimination or control of risks in relation to health and safety. 5.
Ensuring suitable emergency arrangements are in place in relation to fire,
accidents and first aid. 6. Ensuring suitable controls are in place for the effective
management of contractors. 7. Ensure that reports and recommendations
provided by enforcement bodies, external consultants and other such bodies are
evaluated and actioned without delay. 8. Monitoring performance in relation to
health and safety and reporting to the Director of progress against the objectives
of the health and safety policy. 9. Reviewing accidents and other incidents in
relation to health and safety and reporting to the Director’s on the outcome of
these investigations. 10. Informing the Director’s of any situation which may
affect or incur adverse publicity for the Company. Manager The Manager is
responsible for, in addition to any duties set out in this document or elsewhere,
assisting in meeting the objectives of the health and safety policy, and in
particular 1. Monitoring and reviewing the implementation of the health and
safety policy. 2. Ensuring that responsibilities for health and safety are clearly
allocated, and that the correct level of competence and training is identified for
each type of employee. 3. Ensuring employees under their control comply with
relevant health and safety legislation and follow approved procedures and
systems of work. 4. Ensuring that risk assessments are provided for all
significant work activities and the results of these assessments are implemented
and communicated to employees. 5. Ensuring that the arrangements for fire,
first aid, accidents and emergencies are implemented. 6. Ensuring that the
health and safety management system is implemented. 7. Ensuring that relevant
policies, procedures, and safe working practices are provided. 8. Ensuring that
appropriate procedures are in place for the purchase, maintenance and use of
work equipment, and that the health and safety aspects are fully assessed. 9.
Ensuring that contractors are competent for the work they carry out, to operate
an effective permit to work system, and to monitor contractors’ performance.
11. Implementing the recommendations made by external auditors, enforcement
officers and other relevant parties, within the timescales allocated. 12. Ensuring
that the arrangements for communication, cooperation and consultation are
maintained. 13. Investigating accidents and incidents and ensure that any
improvements identified in relation to working practices are implemented, and
informing senior management immediately of any significant failures. 14.
Monitoring health and safety standards on site at regular intervals and ensure
remedial action is implemented. 15. Ensuring that employees receive adequate
training, information, instruction and supervision to discharge to their specific
health and safety responsibilities. 16. Promptly informing the Directors and
senior managers of any significant health and safety failure. 17. Providing the
Directors with regular reports on health and safety performance, including
recommendations for improvements. 18. Ensuring that health and safety records
and documentation are complete and are systematically stored. Employees It is
the duty of all employees to take all reasonable care for the health and safety of
themselves, and any other persons who may be affected by their acts or
omissions at work. They must also co-operate with senior managers and other
employees in fulfilling our objectives and statutory duties. In particular, they
must: 1. Comply with the training, information and instruction they have been
given. 2. Not attempt to carry out hazardous work or use hazardous machinery
unless they have been trained and authorised to do so. 3. Carry out their work
safely and without undue risk to themselves, colleagues and others who may be
affected by their actions, and not intentionally interfere, misuse or ignore
arrangements, controls and items provide for health and safety purposes. 4.
Check tools and equipment before using them, and not to use equipment which
they know to be faulty. 5. Ensure that any damaged equipment is reported
immediately to their manager/supervisor and removed from service until it is
repaired. 6. Not bring any equipment, tools, radios, etc. onto company premises
without first obtaining permission from their supervisor/manager. 7. Conduct
themselves in a responsible manner while on company business, be alert for
hazards and refrain from any form of horseplay. 8. Comply with the
arrangements for emergencies and fire as they have been instructed. 9. Use the
personal protective equipment, clothing or safeguards provided and ensure that
personal protective equipment is stored correctly and kept in good condition. 10.
Co-operate with management, colleagues, safety representatives and advisors
promoting safe working practices. 11. Keep their work areas tidy and clear of
hazards. 12. Report accidents, incidents and hazards they observe to their
manager/supervisor. Fire Wardens Fire Wardens are responsible for, in addition
to any duties set out in this document or elsewhere, assisting in meeting the
objectives of the health and safety policy, and in particular: 1. Being familiar
with the emergency procedures. 2. Taking appropriate and effective action if a
fire occurs. 3. Identifying hazards in the workplace and recording and report
their observations. 4. Ensuring that escape routes and doors are kept clear and
are available for use. 5. Ensuring fire doors are kept closed. 6. Checking suitable
and sufficient notices are displayed. 7. Ensuring appropriate extinguishers are in
place and are subject to regular maintenance. 8. Ensuring fire alarms and
emergency lighting is checked and serviced. If a fire is discovered, the fire
wardens should: 9. Ensure that the alarm has been raised. 10. Check that
manufacturing processes have been made safe. 11. Collect roll call registers. 12.
Evacuate staff from the building or area involved and check that any staff or
visitors with disabilities are assisted as planned. 13. Ensure the fire service has
been called. 14. Go to the designated assembly point. 15. Conduct a roll call. 16.
Ensure all persons have been accounted for and remain in the roll call area until
instructed otherwise. 17. Report to the senior manager to confirm all persons
are accounted for and report any persons missing. FIRE WARDENS MUST NEVER
PUT THEMSELVES AT RISK WHILE UNDERTAKING THEIR ROLE First Aiders First
Aiders are responsible for, in addition to any duties set out in this document or
elsewhere, assisting in meeting the objectives of the health and safety policy,
and in particular: 1. Being familiar with the emergency procedures and ensuring
suitable and sufficient notices are displayed detailing the procedures. 2.
Maintaining a valid first aid at work certificate issued by an HSE approved first
aid training centre. 3. Attending appropriate additional courses to maintain their
expertise as required remain up to date on the latest treatments. 4. Being aware
of the various hazards likely to be the cause of injury and the appropriate first aid
treatment necessary. 5. Taking charge when someone is injured or falls ill, and
providing treatment or advice within the limits of their training and experience
and referring any cases of doubt to a hospital or doctor. 6. Checking that
appropriate and sufficient first-aid boxes are sited about the premises and they
are properly stocked and maintained. 7. Checking that appropriate and sufficient
eye wash facilities are sited about the premises and maintained. 8. Recording
details of all accidents and treatments in the appropriate incident log. 9.
Ensuring the Relevant Manager is advised of all accident and incidents to ensure
the appropriate investigations can be completed.