Source: http://farsite.hill.af.mil/reghtml/changes/afac/afac2011-0421.htm
Timestamp: 2019-03-21 08:32:50
Document Index: 319376533

Matched Legal Cases: ['ART 5301', 'ART 5302', 'ART 5307', 'ART 5337', 'ART 5337', 'ART 5346', 'ART 5346', 'ART 5346']

Air Force Acquisition Circular (AFAC) 2011-0421
SAF/AQCP, 1060 Air Force Pentagon, Washington, DC 20330-1060, (571) 256-2404
5301.602-2, 5302, 5307.105, 5337.101, 5337.170-2, 5346.103, 5346.702, MP5301.602-2(d) - New, MP5346.103, IG5307.104-92 and IG5346.103 - Rescinded: Implements OUSD(AT&L) Memo, March 29, 2010, “DoD Standard for Certification of Contracting Officer’s Representatives (CORs) for Service Acquisitions” and streamlines Services contracting guidance and quality assurance guidance
Note: “*****” below indicates that text is omitted for the purpose of brevity.
PART 5301
5301.602 Contracting Officers (No Text)
5301.602-2 Responsibilities
(c)(i) Legal Review
(A) Contracting officers shall obtain legal advice during all phases of acquisitions. In particular, contracting officers shall obtain legal advice:
(1) When there is doubt or controversy about the interpretation or application of statutes, directives, and regulations
(2) When using or applying unique or unusual contract provisions
(3) When actions are likely to be subject to public scrutiny or receive higher-level agency attention,
(4) When a protest or claim is likely, and
(5) When contemplating the use of alternative dispute resolution.
(B) In addition to the general conditions identified in 5301.602-2(c)(i)(A) above, the supporting legal office shall review Operational contract actions and SMC contract actions expected to exceed $500,000 and shall review AFMC Non-Operational contract actions expected to exceed $1,000,000, as follows:
(1) Solicitations and amendments, except administrative amendments
(2) Proposed contracts and modifications
(3) Orders for supplies or services under indefinite delivery contracts (FAR 16.5) including Federal Supply Schedules (FSS)
(4) Orders under Blanket Purchase Agreements (BPA) established under FSS
(C) All Justifications and Approvals (J&A) requests for actions expected to exceed $650,000
(D) Regardless of dollar amount, the supporting legal office shall provide advice, coordination, and review for the following matters:
(1) Use of liquidated damages provisions in contracts for other than construction
(2) Award fee or award term plans
(3) Source selection decisions and supporting documentation for actions accomplished pursuant to the requirements of MP5315.3
(4) Issues dealing with licensing, technical data rights and patents
(5) Mistakes in bid (See FAR 14.407)
(6) Protests before and after award
(7) Ratifications
(9) Contractor claims
(10) Termination for default/cause
(11) Terminations for convenience, except cancellations or terminations of purchase orders
(12) Debarment or suspension actions
(13) Individual or class deviations
(14) Any other legal issue at the discretion of the Contracting Officer or supporting legal office.
(E) Legal review is not normally required for:
(1) Funding actions without any other changes
(2) Unilateral exercise of pre-priced options that were reviewed and approved at the time of award of the basic contract
(F) PEO Programs. SAF/GC is responsible for providing legal support to PEOs and provides oversight responsibility for legal support to Single Managers on PEO Programs. The local staff judge advocate or servicing legal office shall consult with SAF/GCQ in order to provide consistent legal support on PEO programs.
(d) Designation, Assignment, and Responsibilities of a Contracting Officer’s Representative
See MP5301.602-2(d).
PART 5302
Definitions of Words and Terms
“Quality Assurance Program Coordinator (QAPC)” is the individual selected in accordance with local procedures to coordinate and manage the Quality Assurance Program.
“Quality Assurance Surveillance Plan (QASP)” is the document government personnel use to assess contractor performance (see FAR 46.401, DFARS 246.401, DFARS 237.172), formerly known as the Performance Plan.
“Services Designated Official (SDO)” is the individual authorized IAW 10 U.S.C. 2330, to exercise responsibility for the management and oversight of the acquisition of contract services (see AFI 63-101, Chapter 4).
PART 5307
PART 5337
SUBPART 5337.1 — SERVICE CONTRACTS (GENERAL)
5337.170-2 Approval Requirements
(a)(i) The Services Designated Official (SDO) will approve acquisitions of services to be purchased through a contract or task order above the Simplified Acquisition Threshold (SAT) that is not performance based in accordance with AFI 63-101, Chapter 4.
(ii) If more than 50 percent of the requirement (contract or task order), measured in dollars, is performance based, the requirement can be considered a performance-based service acquisition.
(iii) Purchase requests for services acquisitions that are not performance based will include the following statement:
“IAW 10 USC 2330, the Services Designated Official (SDO) has approved the attached Performance Work Statement and Quality Assurance Surveillance Plan ensuring requirements are performance based to the maximum extent practicable.
(b)(i) The SDO is responsible for approving any purchase requests for services acquisitions above the SAT that are to be purchased using a contract or task order being awarded by an agency other than DoD. A copy of the determination and finding required by MP5317.78 shall accompany the purchase request, if applicable. Purchase requests shall include the following statements:
“The attached determination and finding approved by the SDO authorizes procurement outside of DoD. This acquisition has been determined to be in the best interest of the AF.”
PART 5346
SUBPART 5346.1 – GENERAL
5346.103 Contracting Office Responsibilities
See MP5346.103 for Air Force requirements regarding contracting office responsibilities for the Quality Assurance Program
SUBPART 5346.7 — WARRANTIES
5346.702 General
(c) The contracting officer shall require contractors to propose and justify warranty costs on an over and above basis and ensure that costs, such as quality control, sustaining engineering, and product support costs, that would have been incurred without the warranty are excluded. The contracting officer shall also require the contractor to separately identify actual warranty costs in cost reporting.
MP5346.103
Contracting Office Responsibilities
MP5346.103 Contracting Office Responsibilities
The following mandatory procedures will be used when awarding services acquisitions exceeding the Simplified Acquisition Threshold. While 10 U.S.C. 2330 exempts services relating to research and development and military construction from the term “contract services,” the Contracting Officer (CO) may still elect to use the procedures in this MP for these services.
a. Contracting Squadron Commanders/Chiefs of the Contracting Offices/AFMC/AFSPC Center-level PKs/Chiefs of Performance Management Offices shall:
(1) Ensure a Quality Assurance Program Coordinator (QAPC) is appointed to integrate the quality contract requirements into the quality assurance program, act as the liaison between the contracting and functional organizations, and provide training and record keeping in accordance with MP5301.602-2(d).
(2) Ensure QAPC individual training plans are tailored to the local mission and local QAPC responsibilities.
(3) Ensure consistent guidance is given to customers by QAPC and other functional areas (e.g. Acquisition Centers of Excellence or similar offices).
b. Contracting Officer (CO) shall:
(1) Advise the multi-functional team on Quality Assurance Surveillance Plan development.
(2) Designate Contracting Officer’s Representatives (CORs) in accordance with MP5301.602-2(d).
c. Quality Assurance Program Coordinator (QAPC) shall:
(1) Successfully complete the QAPC course conducted by AETC prior to conducting any training. Course info at: https://www.afcontracting.hq.af.mil/QAPC-Course.
(2) Train CORs and COR management (e.g. COR Supervisor, Functional Commanders/Directors (FC/FD) on the contracting requirements associated with the quality assurance program in accordance with MP5301.602-2(d) and any MAJCOM/DRU procedures.
(3) Support the multi-functional team in the development of contract quality assurance requirements specifically ensuring that requirements are clearly stated and enforceable.
(4) Assist the CO in providing refresher training in accordance with MP5301.602-2(d) and OUSD (AT&L) Memorandum, March 29, 2010, “DoD Standard for Certification of Contracting Officer’s Representatives (COR) for Service Acquisitions.”
(5) Assist the multi-functional team during market research efforts in determining commercial quality assurance practices.
(6) Assist, as required, with the evaluation of contractor Quality Control Plans.
(7) Maintains the organization’s COR management system database (e.g. DoD Contracting Officer Representative Tracking Tool at https://arc.army.mil/DODCOR/). Duties include maintaining:
(a) a record of all COR designations and terminations of designations, to include COR’s acknowledgement of their duties, by contract number and contracting officer’s name;
(b) a record of all COR and COR management training, including refresher training regardless of provider (e.g., QAPC, contracting officer, contract specialist, contract administrator, Defense Acquisition University, or commercial training provider).
“Other Contracting” Acquisition Plan
II. Plan of Action
B. Acquisition Approach. Address the following:
1. Solicitation method to be utilized (Simplified RFQ, RFP, Combined Synopsis/Solicitation, etc).
2. Performance-based services acquisition principles as required by FAR 37.6.
IG5346.103
Document rescinded.