Source: http://www.rfsuny.org/media/RFSUNY/Procedures/ap_A110-excerpts-procurement-standards_pro.htm
Timestamp: 2018-01-20 22:57:28
Document Index: 26101064

Matched Legal Cases: ['art 223', 'art 60', 'art 3', 'art 5', 'art 5', 'art 401']

A-110 Excerpts: Procurement Standards
____.40 Purpose of procurement standards.
Sections ____.41 through ____.48 set forth standards for use by recipients in establishing procedures for the procurement of supplies and other expendable property, equipment, real property and other services with Federal funds. These standards are furnished to ensure that such materials and services are obtained in an effective manner and in compliance with the provisions of applicable Federal statutes and executive orders. No additional procurement standards or requirements shall be imposed by the Federal awarding agencies upon recipients, unless specifically required by Federal statute or executive order or approved by OMB.
____.41 Recipient responsibilities.
____.42 Codes of conduct.
____.43 Competition.
____.44 Procurement procedures.
Where appropriate, an analysis is made of lease and purchase alternatives to determine which would be the most economical and practical procurement
A clear and accurate description of the technical requirements for the material, product or service to be procured. In competitive procurements, such a
description shall not contain features which unduly restrict competition.
A description, whenever practicable, of technical requirements in terms of functions to be performed or performance required, including the range of
acceptable characteristics or minimum acceptable standards.
Preference, to the extent practicable and economically feasible, for products and services that conserve natural resources and protect the environment
Make information on forthcoming opportunities available and arrange time frames for purchases and contracts to encourage and facilitate participation by
small businesses, minority-owned firms, and women's business enterprises.
Consider in the contract process whether firms competing for larger contracts intend to subcontract with small businesses, minority-owned firms, and
women's business enterprises.
Encourage contracting with consortiums of small businesses, minority-owned firms and women's business enterprises when a contract is too large for one
of these firms to handle individually.
Use the services and assistance, as appropriate, of such organizations as the Small Business Administration and the Department of Commerce's Minority
Business Development Agency in the solicitation and utilization of small businesses, minority-owned firms and women's business enterprises.
A recipient's procurement procedures or operation fails to comply with the procurement standards in the Federal awarding agency's implementation of this
The procurement is expected to exceed the small purchase threshold fixed at 41 U.S.C. 403 (11) (currently $25,000) and is to be awarded without
competition or only one bid or offer is received in response to a solicitation.
A proposed contract modification changes the scope of a contract or increases the contract amount by more than the amount of the small purchase
____.45 Cost and price analysis.
____.46 Procurement records.
____.47 Contract administration.
____.48 Contract provisions.
A bid guarantee from each bidder equivalent to five percent of the bid price. The "bid guarantee" shall consist of a firm commitment such as a bid bond,
certified check, or other negotiable instrument accompanying a bid as assurance that the bidder shall, upon acceptance of his bid, execute such
contractual documents as may be required within the time specified.
A performance bond on the part of the contractor for 100 percent of the contract price. A "performance bond" is one executed in connection with a contract
to secure fulfillment of all the contractor's obligations under such contract.
A payment bond on the part of the contractor for 100 percent of the contract price. A "payment bond" is one executed in connection with a contract to
assure payment as required by statute of all persons supplying labor and material in the execution of the work provided for in the contract.
Where bonds are required in the situations described herein, the bonds shall be obtained from companies holding certificates of authority as acceptable
sureties pursuant to 31 CFR part 223, "Surety Companies Doing Business with the United States."
Equal Employment Opportunity—All contracts shall contain a provision requiring compliance with E.O. 11246, "Equal Employment Opportunity," as
amended by E.O. 11375, "Amending Executive Order 11246 Relating to Equal Employment Opportunity," and as supplemented by regulations at 41 CFR
part 60, "Office of Federal Contract Compliance Programs, Equal Employment Opportunity, Department of Labor."
Copeland "Anti-Kickback" Act (18 U.S.C. 874 and 40 U.S.C. 276c)—All contracts and subgrants in excess of $2,000 for construction or repair awarded by
recipients and subrecipients shall include a provision for compliance with the Copeland "Anti-Kickback" Act (18 U.S.C. 874), as supplemented by
Department of Labor regulations (29 CFR part 3, "Contractors and Subcontractors on Public Building or Public Work Financed in Whole or in Part by
Loans or Grants from the United States"). The Act provides that each contractor or subrecipient shall be prohibited from inducing, by any means, any
person employed in the construction, completion, or repair of public work, to give up any part of the compensation to which he is otherwise entitled. The
recipient shall report all suspected or reported violations to the Federal awarding agency.
Davis-Bacon Act, as amended (40 U.S.C. 276a to a-7)—When required by Federal program legislation, all construction contracts awarded by the
recipients and subrecipients of more than $2,000 shall include a provision for compliance with the Davis-Bacon Act (40 U.S.C. 276a to a-7) and as
supplemented by Department of Labor regulations (29 CFR part 5, "Labor Standards Provisions Applicable to Contracts Governing Federally Financed and
Assisted Construction"). Under this Act, contractors shall be required to pay wages to laborers and mechanics at a rate not less than the minimum wages
specified in a wage determination made by the Secretary of Labor. In addition, contractors shall be required to pay wages not less than once a week. The
recipient shall place a copy of the current prevailing wage determination issued by the Department of Labor in each solicitation and the award of a contract
shall be conditioned upon the acceptance of the wage determination. The recipient shall report all suspected or reported violations to the Federal awarding
Contract Work Hours and Safety Standards Act (40 U.S.C. 327-333)—Where applicable, all contracts awarded by recipients in excess of $2,000 for
construction contracts and in excess of $2,500 for other contracts that involve the employment of mechanics or laborers shall include a provision for
compliance with Sections 102 and 107 of the Contract Work Hours and Safety Standards Act (40 U.S.C. 327-333), as supplemented by Department of
Labor regulations (29 CFR part 5). Under Section 102 of the Act, each contractor shall be required to compute the wages of every mechanic and laborer on
the basis of a standard work week of 40 hours. Work in excess of the standard work week is permissible provided that the worker is compensated at a
rate of not less than 1 1/2 times the basic rate of pay for all hours worked in excess of 40 hours in the work week. Section 107 of the Act is applicable to
construction work and provides that no laborer or mechanic shall be required to work in surroundings or under working conditions which are unsanitary,
hazardous or dangerous. These requirements do not apply to the purchases of supplies or materials or articles ordinarily available on the open market, or
contracts for transportation or transmission of intelligence.
Rights to Inventions Made Under a Contract or Agreement—Contracts or agreements for the performance of experimental, developmental, or research work
shall provide for the rights of the Federal Government and the recipient in any resulting invention in accordance with 37 CFR part 401, "Rights to Inventions
Made by Nonprofit Organizations and Small Business Firms Under Government Grants, Contracts and Cooperative Agreements," and any implementing
regulations issued by the awarding agency.
Clean Air Act (42 U.S.C. 7401 et seq.) and the Federal Water Pollution Control Act (33 U.S.C. 1251 et seq.), as amended—Contracts and subgrants of
amounts in excess of $100,000 shall contain a provision that requires the recipient to agree to comply with all applicable standards, orders or regulations
issued pursuant to the Clean Air Act (42 U.S.C. 7401 et seq.) and the Federal Water Pollution Control Act as amended (33 U.S.C. 1251 et seq.).
Violations shall be reported to the Federal awarding agency and the Regional Office of the Environmental Protection Agency (EPA).
Byrd Anti-Lobbying Amendment (31 U.S.C. 1352)—Contractors who apply or bid for an award of $100,000 or more shall file the required certification. Each
tier certifies to the tier above that it will not and has not used Federal appropriated funds to pay any person or organization for influencing or attempting to
influence an officer or employee of any agency, a member of Congress, officer or employee of Congress, or an employee of a member of Congress in
connection with obtaining any Federal contract, grant or any other award covered by 31 U.S.C. 1352. Each tier shall also disclose any lobbying with non
Federal funds that takes place in connection with obtaining any Federal award. Such disclosures are forwarded from tier to tier up to the recipient.
Debarment and Suspension (E.O.s 12549 and 12689)—No contract shall be made to parties listed on the General Services Administration's List of Parties
Excluded from Federal Procurement or Nonprocurement Programs in accordance with E.O.s 12549 and 12689, "Debarment and Suspension." This list
contains the names of parties debarred, suspended, or otherwise excluded by agencies, and contractors declared ineligible under statutory or regulatory
authority other than E.O. 12549. Contractors with awards that exceed the small purchase threshold shall provide the required certification regarding its
exclusion status and that of its principal employees.
Higher education institutions, hospitals, and nonprofit organizations; uniform administrative requirements for grants and agreements (Circular A-110), 62992.