Source: http://www.legislation.gov.uk/ssi/2013/194/body/made
Timestamp: 2018-03-23 08:00:56
Document Index: 205626999

Matched Legal Cases: ['ART 3', 'ART 4', 'ART 5', 'ART 9', 'ART 10', 'art 10', 'art 7', 'art 8', 'ART 11', 'ART 13', 'art 10', 'art 10', 'ART 14', 'art 10', 'ART 16', 'art 10', 'art 10', 'ART 17', 'ART 20', 'ART 22']

PART 3Duties and roles of persons attending or preparing documents for children’s hearings and pre-hearing panels
Requirement to include child’s views in documents
8. Where any document is to be given to members of the children’s hearing or pre-hearing panel under, or by virtue of, the Act, or these Rules, the document must contain any views expressed by the child which have been given to the person who has prepared that document.
Attendance at children’s hearings by member of the Administrative Justice and Tribunals Council or the Scottish Committee of that Council or a member of an Area Support Team
10.—(1) Any documents which are given to members of the children’s hearing or pre-hearing panel must be given by the Reporter to any of the following persons attending the children’s hearing or pre-hearing panel where that person so requests—
(a)a member of the Administrative Justice and Tribunals Council or the Scottish Committee of that Council (acting in that person’s capacity as such);
(b)a member of an area support team (acting in that person’s capacity as such).
(2) Where documents are given to a person under paragraph (1) those documents must be kept securely in that person’s custody and returned to the Reporter at the conclusion of the children’s hearing or pre-hearing panel to which they relate.
(3) The person to whom the documents are given under paragraph (1) must not cause or permit any information which they have obtained by virtue of their attendance at a pre-hearing panel or children’s hearing to be disclosed, except as permitted by the Act or these Rules.
Role of representative of the child, relevant person or deemed relevant person
11.—(1) Where the child or relevant person, or any person who wishes to be deemed to be a relevant person (each referred to in this rule as “the accompanied person”) is accompanied at a children’s hearing or pre-hearing panel by a representative that representative may assist the accompanied person to discuss any issues arising for discussion before the children’s hearing or pre-hearing panel.
(2) The right of the accompanied person to be represented at the children’s hearing or pre-hearing panel is without prejudice to any right of the accompanied person to legal representation by a solicitor or counsel.
PART 4General Duties of the Reporter
Record keeping by the Reporter of investigation and determination
12.—(1) This rule applies where section 66(1) (investigation and determination by Principal Reporter) of the Act applies.
(2) The Reporter must keep a record of—
(a)the name and address (if available) of any person providing the notice, information, statement or evidence;
(b)the details of any investigation carried out by the Reporter under section 66 of the Act;
(c)the determination made by the Reporter under section 66(2) of the Act; and
(d)the details of any action taken by the Reporter under sections 68(2), 68(5) (determination under section 66: no referral to children’s hearing) or 72(2) (child in place of safety: Principal Reporter’s powers) of the Act.
(3) Where the Reporter is required to arrange a children’s hearing under section 69(2) (determination under section 66: referral to children’s hearing) of the Act the Reporter must notify—
(a)where the information was provided under section 60 (local authority’s duty to provide information to Principal Reporter) of the Act, the local authority which provided the information;
(b)where the information was provided under section 61 (constable’s duty to provide information to Principal Reporter) of the Act or section 43(5) (arrangements where children arrested) of the Criminal Procedure (Scotland) Act 1995(1), the chief constable of the Police Service of Scotland.
The statement of grounds
14. Where the statement of grounds prepared by the Reporter under section 89 (Principal Reporter’s duty to prepare statement of grounds) of the Act includes a ground mentioned in section 67(2)(j) (the child has committed an offence) the facts relating to that ground must have the same degree of specification as is required by section 138(4) (complaints) of, and Schedule 3 (indictments and complaints) to, the Criminal Procedure (Scotland) Act 1995 in a charge in a complaint, and the statement of grounds must also specify the nature of the offence in question.
Duties of Reporters where information to be withheld from a person
15.—(1) Where information is to be withheld from a person under the Act or these Rules the Reporter must ensure that the relevant information is removed from the report or other document or information to be given under the Act, or these Rules, to the person from whom that information is to be withheld.
(2) Where information is withheld under the Act or these Rules the Reporter must inform the persons to whom the report or other document or information has been given under the Act, or these Rules, of the identity of the person from whom the information is being withheld, and what information is being withheld from that person.
Withholding of specified documents and information by the Reporter
16.—(1) This rule applies where a children’s hearing or pre-hearing panel is to be held or has been held in relation to a child by virtue of the Act or these Rules and the Reporter is arranging the hearing, notifying persons of the hearing or issuing information or documents for the hearing or is taking any action required as a consequence of the hearing.
(2) Where the Reporter is carrying out the functions referred to in paragraph (1) and considers that disclosing the whereabouts of the child to whom the children’s hearing or pre-hearing panel relates, or of any relevant person, would be likely to cause significant harm to the child or any relevant person the Reporter may withhold that information.
(3) Where the address of the child or relevant person is withheld under paragraph (2) the Reporter will give the address of the child or relevant person as that of the Reporter.
PART 5Attendance at Hearings
(b)information relating to the retention of the child’s DNA and other records kept in connection with the acceptance by the child and relevant person, or the establishment by the sheriff, of an offence specified in an order made by the Scottish Ministers under section 113A(6)(ba) (criminal record certificates) of the Police Act 1997(2);
(d)a copy of any relevant remit by a court under section 49 (reference or remit to children’s hearing) of the Criminal Procedure (Scotland) Act 1995(3);
(e)a copy of any relevant statement by a sheriff under section 12(1B) (sheriff’s power to refer case to children’s hearing) of the Antisocial Behaviour etc. (Scotland) Act 2004(4);
33.—(1) This rule applies where section 109(7), 115(5) or 117(5)(5) of the Act applies.
PART 9Specific provision for arranging a children’s hearing to which section 137 (duty to arrange children’s hearing) of the Act applies
Information to be given to the members of the children’s hearing to which section 137 (duty to arrange children’s hearing) of the Act applies
35.—(1) Where rule 34 applies no later than 3 days before the intended date of the children’s hearing to which section 137 of the Act applies, the Reporter must give to the three members of that children’s hearing—
(f)a copy of any notice by the implementation authority under section 131 (duty of implementation authority to require review) of the Act;
(g)a copy of any available report or interim report prepared by a safeguarder under section 33(1)(a) or (c) (functions of safeguarder) of the Act;
(h)a copy of any report or other information provided by the local authority under section 137(4) or (5) (duty to arrange children’s hearing) of the Act;
(i)a copy of any views of the child given to the Reporter by the child or any other person;
(j)a copy of any other report or other document material to the children’s hearing’s consideration.
(2) This rule does not apply where rule 36 applies.
Provision of information for a review hearing where section 136 (duty to initiate review where child transferred) of the Act applies
36.—(1) This rule applies where section 136 of the Act applies.
(4) As soon as practicable before the beginning of the hearing, the Reporter must give to the persons mentioned in paragraph (3)(a) to (c) such of the information mentioned in rules 23, 26 and 34 as is available.
(5) As soon as practicable before the beginning of the hearing, the Reporter must give to the persons mentioned in paragraph (3)(e) such of the information mentioned in rules 26 and 35 as is available.
PART 10Arranging a grounds hearing where grounds hearing or review hearing has deferred or application made to the sheriff
Papers to be sent when new grounds presented after grounds hearing deferred or application made to the sheriff
37.—(1) This rule applies where—
(a)a grounds hearing deferred making a decision on whether to make a compulsory supervision order until a subsequent children’s hearing under section 91(2) (grounds accepted: powers of grounds hearing) of the Act or directed the Reporter under section 93(2)(a) (grounds not accepted: application to sheriff or discharge) or 94(2)(a) (child or relevant person unable to understand grounds) of the Act to make an application to the sheriff; or
(b)a children’s hearing to which section 119 (children’s hearing following deferral or proceedings under Part 10) of the Act applies is to be arranged by the Reporter;
and in either case the Reporter is required by virtue of section 69(2) (determination under section 66: referral to children’s hearing) of the Act to arrange a further grounds hearing in relation to that child.
(2) In addition to complying with Part 7 of these Rules the Reporter must also comply, so far as practicable, with Part 8.
PART 11Arranging other children’s hearings
Arranging a children’s hearing under section 50 (children’s hearing to provide advice to sheriff in relation to application) of the Act
40.—(1) Where a hearing is to be arranged under section 50 of the Act, as soon as practicable after determining to arrange the hearing the Reporter must notify the persons mentioned in paragraph (2) of the date, time and place of the children’s hearing.
(d)the person who applied for the child protection order, or child assessment order, as the case may be;
(g)any other person, to whom the applicant for variation or termination of a child protection order is required to give notice of the making of the application, prescribed by rules of court for the purposes of section 48 (application for variation or termination) or 49 (notice of application for variation or termination) of the Act;
(3) As soon as practicable before the beginning of the hearing, the Reporter must give to the persons mentioned in paragraph (2)(a) to (j) such of the information mentioned in paragraph (4) as is available.
(b)a copy of the application for the child protection order or child assessment order, as the case may be;
(c)a copy of the application under section 48 of the Act for the variation or termination of the child protection order;
(d)any other relevant document or information.
Provision of information for a children’s hearing under section 96(2) (children’s hearing to consider need for further interim compulsory supervision order)
41.—(1) This rule applies where a children’s hearing under section 96(2) of the Act is to be arranged by the Reporter.
(2) Wherever practicable when issuing notice under rule 22 and in all cases no later than 7 days before the intended date of the children’s hearing, the Reporter must give to the persons mentioned in paragraph (3) the information mentioned in paragraph (4).
(b)a copy of any interim compulsory supervision order made in relation to the child;
(c)any relevant document or other information for the consideration of the children’s hearing.
Arranging a children’s hearing under section 126 (review of contact direction) of the Act
42.—(1) Where section 126 of the Act applies, the Reporter must, as soon as practicable and no later than 3 days after the children’s hearing mentioned in section 126(1)(a) of the Act, inform those persons mentioned in paragraph (2) of the place, date and time of any children’s hearing to be held under section 126(2)(a) or (b) of the Act and the right of those mentioned in paragraph (2)(a) to (g) to attend that hearing.
(c)any person other than a relevant person who appears to the Reporter to have or recently have had significant involvement in the upbringing of the child;
(d)any person who has a contact order regulating contact between the individual and the child;
(e)any person having a right of contact with the child under a permanence order;
(f)any person who requested a children’s hearing be held under section 126(2)(b) of the Act;
(g)any appointed safeguarder;
(i)the chief social work officer of the implementation authority or relevant local authority for the child as the case may be;
(3) Wherever possible when informing the persons mentioned in paragraph 2(a) to (h) and in all cases no later than 3 days prior to the intended date of the children’s hearing under section 126 of the Act, the Reporter must give to those persons—
(a)a copy of the contact direction in the relevant order made by the children’s hearing mentioned in section 126(1) of the Act and the reasons for that contact direction;
(b)any document or part of any document which is relevant to the children’s hearing to be held under section 126 of the Act.
(4) In this rule “relevant order” means—
(a)a compulsory supervision order;
(b)an interim compulsory supervision order;
Arranging a children’s hearing for the purposes of section 49 (reference or remit to children’s hearing) of the Criminal Procedure (Scotland) Act 1995
44.—(1) Where a children’s hearing is required to provide a report under section 49(1)(b), (3) or (6) of the Criminal Procedure (Scotland) Act 1995(6), as soon as practicable and no later than 7 days before the intended date of the hearing the Reporter must notify the persons mentioned in paragraph (2) of the date, time and place of the hearing.
(3) As soon as practicable and no later than 3 days before the intended date of the hearing, the Reporter must give to the persons mentioned in paragraph (2)(a) to (c) such of the information mentioned in paragraph (4) as is available.
(a)a copy of any relevant remit by a court under section 49 of the Criminal Procedure (Scotland) Act 1995;
(c)confirmation of the child’s duty to attend the children’s hearing under section 73 (child’s duty to attend children’s hearing) of the Act;
(d)confirmation of the relevant person’s duty to attend the children’s hearing under section 74 (relevant person’s duty to attend children’s hearing) of the Act;
(f)confirmation of the right of the child and each relevant person to give any report or other document for the consideration of the children’s hearing.
(5) As soon as practicable and no later than 3 days before the intended date of the hearing, the Reporter must give to the persons mentioned in paragraph (2)(d) such of the information mentioned in paragraph (4)(a) and (b) as is available.
PART 13Appointment of safeguarder and safeguarders’ reports
Appointment of safeguarder by pre-hearing panel or children’s hearing
56.—(1) Where the pre-hearing panel appoint a safeguarder for the child the Reporter must—
(a)inform the safeguarder of the date, time and place (if known) of the next children’s hearing to be held in relation to the child; and
(b)give to the safeguarder the information mentioned in paragraph (3), as soon as practicable before the intended date of the hearing.
(2) Where the children’s hearing appoint a safeguarder for the child the Reporter must—
(a)inform the safeguarder of the date, time and place (if known) of the next children’s hearing to be held in relation to the child, or the hearing to take place under Part 10 (proceedings before sheriff) of the Act, as the case may be; and
(b)give to the safeguarder the information mentioned in paragraph (3) as soon as practicable and no later than 7 days before the intended date of the hearing.
(a)any information given to the three members of the children’s hearing under these Rules;
(b)a copy of the pre-hearing panel’s or the children’s hearing’s decision and the reasons for that decision; and
(c)the reasons for the decision by the pre-hearing panel or the children’s hearing to appoint a safeguarder.
(4) Where the safeguarder is required to prepare a report under section 33(1)(a) (functions of safeguarder) of the Act, within 35 days of being appointed the safeguarder must prepare and give a report or interim report to the Reporter.
(5) Where an interim report is given to the Reporter under paragraph (4) the safeguarder must also give to the Reporter—
(a)a statement explaining the reasons for the production of an interim report;
(b)details of further investigations or information to be sought by the safeguarder; and
(c)an estimate of how much more time the safeguarder requires to complete the report.
Duty of Reporter on receipt of report from safeguarder
57.—(1) Where the Reporter receives from a safeguarder any report or interim report prepared under section 33(1)(a) or (c) (functions of safeguarder) of the Act, as soon as practicable after receiving that report or interim report the Reporter must arrange a children’s hearing to decide whether to make a compulsory supervision order or to review the compulsory supervision order in effect in relation to the child, as the case may be.
(2) Where the Reporter arranges a children’s hearing under paragraph (1) and the children’s hearing is to make a decision on whether to make a compulsory supervision order the provisions of section 119 (children’s hearing following deferral or proceedings under Part 10) of the Act apply to that hearing as if it was arranged by virtue of section 119(2) of the Act.
(3) Where the Reporter arranges a children’s hearing under paragraph (1) and the children’s hearing is to review the compulsory supervision order in effect in relation to the child section 137 (duty to arrange children’s hearing) of the Act applies to that hearing as if it was arranged by virtue of section 137(2) of the Act.
PART 14Procedure at children’s hearings – general
Procedure where section 91(3) (grounds accepted: powers of grounds hearing), 119(3) (children’s hearing following deferral or proceedings under Part 10) or 138(3) (powers of children’s hearing on review) of the Act applies
62.—(1) This rule applies where the children’s hearing is required to proceed under section 91(3), 119(3) or 138(3) of the Act.
(a)state their decision on whether to make a compulsory supervision order or to terminate, vary or continue the compulsory supervision order, as the case may be, and the reason for that decision; and
(b)where the decision is to make a compulsory supervision order, continue or vary the compulsory supervision order, state the member’s decision in relation to any measure to be contained in the order and the reasons for the inclusion of the proposed measure.
(c)subject to sections 73 (child’s duty attend children’s hearing), 74 (relevant person’s duty to attend children’s hearing), 75 (power to proceed in absence of relevant person) and 79 (referral of certain matters for pre-hearing determination) of the Act, inform the child, each relevant person and any safeguarder appointed of the right to appeal the children’s hearing’s decision to make a compulsory supervision order, or discharge the referral or terminate, vary or continue the compulsory supervision order under section 154 (appeal to sheriff against decision of children’s hearing) of the Act within 21 days of that decision; and
(d)where the decision of the children’s hearing is to make a compulsory supervision order, or terminate, vary or continue the compulsory supervision order, subject to sections 73, 74, 75 and 79 of the Act, inform the child, each relevant person and any appointed safeguarder of the right to seek a suspension of the children’s hearing’s decision under section 158 (compulsory supervision order: suspension pending appeal) of the Act.
Procedure where report required under section 141 (preparation of report in circumstances relating to permanence order or adoption) of the Act
65.—(1) Where a children’s hearing is required to produce a report under section 141 of the Act, subject to sections 73 (child’s duty to attend children’s hearing), 74 (relevant person’s duty to attend children’s hearing), 75 (power to proceed in absence of relevant person) and 79 (referral of certain matters for pre-hearing determination) of the Act, the chairing member must—
(a)explain to the child and each relevant person the purpose of the report to be prepared;
(b)inform the child and each relevant person of the substance of any document or information which is material to the advice to be contained in the report to be prepared by the children’s hearing.
(2) Before preparing the report the children’s hearing must subject to sections 73, 74, 75 and 79 of the Act—
(a)discuss the case with the child and each relevant person and any safeguarder appointed;
(b)seek the views of the child, each relevant person and the safeguarder on the arrangements which would be in the best interests of the child; and
(c)confirm the advice to be contained in the report.
(4) The Reporter must give a copy of the report within 5 days of receiving it under paragraph (3) to—
(d)the court which requires to come to a decision about an application of the type mentioned in section 131(2)(c) or (e) (duty of implementation authority to require review) of the Act;
(e)the chief social work officer of the implementation authority;
(f)the couple making the application under section 29 (adoption by certain couples) of the Adoption and Children (Scotland) Act 2007(7) or the person making the application under section 30 (adoption by one person) of that Act, as the case may be.
PART 16Procedure where Part 10 of these Rules applies
Procedure where rule 37 applies
68.—(1) This rule applies where rule 37 applies.
(2) In relation to the further grounds hearing referred to in rule 37, section 91 (grounds accepted: powers of grounds hearing) of the Act applies as if for subsections (2) and (3) there were substituted—
“(2) The grounds hearing is to be treated as if it were a hearing to which section 119 of the Act applies.”.
(3) Where the further grounds hearing proceeds under section 93(2)(a) (grounds not accepted: application to sheriff or discharge) or 94(2)(a) (child or relevant person unable to understand grounds) of the Act, sections 93 (grounds not accepted: application to sheriff or discharge) and 96 (children’s hearing to consider need for further interim compulsory supervision order) of the Act apply as if they were modified as follows—
(a)in section 93 of the Act—
(i)after subsection (4) there were inserted—
“(4A) Subsection (5) applies if immediately before the grounds hearing an interim compulsory supervision order was not in force in relation to the child.”; and
(ii)after subsection (5) there were inserted—
“(5A) Subsection (5B) applies if immediately before the grounds hearing an interim compulsory supervision order was in force in relation to the child.
(5B) If the children’s hearing is satisfied that the nature of the child’s circumstances is such that for the protection, guidance, treatment or control of the child it is necessary that a further interim compulsory supervision order be made, the children’s hearing may make a further interim compulsory supervision order in relation to the child.”.
(iii)in subsection (6) after “subsection (5)” there were inserted “or (5B)”;
(b)in section 96 of the Act in subsection (1)(a) for “a grounds hearing” there were substituted “or 93(5B) a grounds hearing”.
(4) Where the further grounds hearing proceeds under section 93(2)(b) or 94(2)(b) of the Act the children’s hearing may proceed, where appropriate, as if the hearing was a hearing to which section 119 (children’s hearing following deferral or proceedings under Part 10) applies in relation to any section 67 ground previously accepted or determined by the sheriff to be established under section 108 (determination: ground established) or 117 (new section 67 ground established: sheriff to refer to children’s hearing) of the Act.
(5) In paragraph (4) “accepted” has the same meaning as in section 93(7) (grounds not accepted: application to sheriff or discharge) of the Act.
PART 17Procedure at other children’s hearings
75.—(1) This rule applies where a children’s hearing is held following a request to the Reporter under section 49(1)(b), (3) or (6) of the Criminal Procedure (Scotland) Act 1995(8).
Procedure at a children’s hearing where a report is required under section 95(2) of the Adoption and Children (Scotland) Act 2007 (duty of children’s hearing to prepare report for court)
77.—(1) This rule applies where a children’s hearing is required to prepare a report by virtue of section 95(2) of the Adoption and Children (Scotland) Act 2007(9) (permanence orders – duty of children’s hearing to prepare report for court).
(2) The chairing member must explain to the child, any relevant person and any appointed safeguarder the purpose of the report to be prepared.
(3) The report must be prepared when the children’s hearing have considered the case of the child and determined whether to make a compulsory supervision order or to vary, or vary and continue, the compulsory supervision order, as the case may be.
(4) Before preparing the report the chairing member must explain to the child, any relevant person and any appointed safeguarder—
(a)that the hearing has determined to make a compulsory supervision order or to vary, or vary and continue, the compulsory supervision order, as the case may be;
(b)the reasons for reaching that determination; and
(c)that the hearing is unable to make a decision to make a compulsory supervision order or to vary, or vary and continue, the compulsory supervision order, pending the decision of the sheriff on the permanence order application or to remit the case under section 96 (application: effect on compulsory supervision order) of the Adoption and Children (Scotland) Act 2007(10).
(5) The chairing member must—
(c)give the report to the Reporter.
(6) The Reporter must, within 5 days of the hearing, give the report to—
(a)the court which requires to come to a decision on the permanence order application;
(c)any relevant person;
(e)the chief social work officer of the implementation authority for the child.
(b)the local authority or implementation authority as the case may be have confirmed that in compiling the report they have carried out the procedures and gathered the information described in regulations 3 and 4 of the Looked After Children (Scotland) Regulations 2009(11).
(a)must include in the record of the decision of the children’s hearing details of the ways in which the education authority is in breach of its duty under section 14(3) (education for children unable to attend school etc.) of the Education (Scotland) Act 1980(12) in relation to the child; and
83. Where the children’s hearing requires the Reporter under section 128(2) of the Act to consider whether to apply under section 102(3) (applications) of the Antisocial Behaviour etc. (Scotland) Act 2004(13) for a parenting order in respect of a parent of the child, the chairing member—
(b)a copy of any relevant remit by a court under section 49 of the Criminal Procedure (Scotland) Act 1995(14);
PART 20Notifying decisions
(a)enabling or assisting them to perform their functions under or by virtue of this Act, the Police Act 1997(15), or the Protection of Vulnerable Groups (Scotland) Act 2007(16);
Notifying decision of section 45 or 46 (review of children’s hearing where child in place of safety or order prevents removal of child) hearing
91.—(1) The Reporter must as soon as practicable after the hearing held by virtue of section 45 or 46 of the Act give to the persons mentioned in paragraph (2) the information mentioned in paragraph (3).
(g)any appointed safeguarder.
(c)where the children’s hearing’s decision was to continue the child protection order, the right of those persons in paragraph (2) to make an application to the sheriff under section 48(1) of the Act to vary the order or under section 48(2) of the Act to terminate the order.
(a)the chief social work officer of the relevant local authority for the child;
(b)any person who under the child protection order is responsible for providing any service, support, or accommodation in respect of the child
94.—(1) This rule applies where a children’s hearing is to be arranged by virtue of regulation 9 of the Children’s Hearings (Scotland) Act 2011 (Implementation of Secure Accommodation Authorisation) (Scotland) Regulations 2013(17) (“the 2013 Regulations”).
PART 22Miscellaneous
98.—(1) Any order, warrant to secure the attendance of a child, notice, report, record or other writing required to be made, granted, given or kept by the children’s hearing or pre-hearing panel or chairing member of that hearing under or by virtue of these Rules is sufficiently authenticated if it is signed by the chairing member of the relevant children’s hearing or pre-hearing panel.
(2) Any document or notice authorised or required by these Rules to be kept or given by the Reporter is sufficiently authenticated if it is signed by the Reporter.
(3) Any copy of a document to be given to any person by the Reporter may be certified a true copy by the Reporter.
99. Section 193 (formal communications) of the Act applies to these Rules and any type of communication made or given under these Rules is also a formal communication and section 193(2) to (4) applies to them.
Service of notification and documents
100. Any notice or other document authorised or required under these Rules to be given by the Reporter to any person may be given by the Reporter or by any police constable.