Source: https://www.nysenate.gov/legislation/bills/2019/s7307
Timestamp: 2020-02-20 08:22:50
Document Index: 564470405

Matched Legal Cases: ['§195', '§ 2', '§ 3', '§ 4', '§ 5', '§  6']

NY State Senate Bill S7307
senate Bill S7307
Relates to additional information provided to employees on public work contracts
Get Status Alerts for S7307
Feb 10, 2020 ordered to third reading cal.397
substituted for a9000
Jan 27, 2020 referred to labor
Jan 21, 2020 ordered to third reading cal.199
Jan 17, 2020 referred to rules
Jan 27, 2020 - floor Vote
S7307
Floor Vote: Jan 27, 2020
Jan 21, 2020 - Rules committee Vote
Rules Committee Vote: Jan 21, 2020
S7307 (ACTIVE) - Details
Amd §§195 & 220, Lab L (as proposed in S.5679-A & A.2101-A)
S7307 (ACTIVE) - Summary
Provides additional information to employees on public work contracts.
S7307 (ACTIVE) - Sponsor Memo
BILL NUMBER: S7307
An act to amend the labor law, in relation to additional information
provided to employees on public work contracts
Ch.744.
This Chapter Amendment makes a series of technical and practical to
ensure effective administration of the newly created notice provision.
Additionally the bill ensures that notice provided in the underlying
bill of the supplements provided or claimed pursuant to the prevailing
wage schedule is given to an individual worker, and the worker receives
explicit notice about the type, nature, and amount of the supplement.
The underlying chapter sought to increase transparency with regard to
the supplements being provided to employees, but also ensure that
contractors and subcontractors are held accountable for the information
they provide to such workers. The chapter amendment accomplishes this
goal while improving the ability to administrate the provisions of the
underlying chapter.
Chapter amendment to Chapter 744 of the Laws of 2019.
the Chapter 744 of the Laws of 2019 amending the labor law relating to
additional information provided to employees on public work contracts as
proposed in legislative bills numbers S.5679-A and A.2101-A.
S7307 (ACTIVE) - Bill Text download pdf
AN ACT to amend the labor law, in  relation  to  additional  information
Section 1. Paragraph (a) of subdivision 1 and subdivisions 3 and 4  of
section  195 of the labor law, paragraph (a) of subdivision 1 as amended
by chapter 537 of the laws of 2014, and subdivisions 3 and 4 as  amended
by chapter 564 of the laws of 2010, are amended to read as follows:
(a)  provide  his  or  her employees, in writing in English and in the
language identified by each employee as the  primary  language  of  such
employee,  at  the  time  of  hiring,  a notice containing the following
information: the rate or rates of pay and basis thereof, whether paid by
the hour, shift, day, week, salary, piece, commission, or other;  allow-
ances, if any, claimed as part of the minimum wage, including tip, meal,
or  lodging  allowances; PREVAILING WAGE SUPPLEMENTS, IF ANY, CLAIMED AS
PART OF ANY PREVAILING WAGE OR SIMILAR REQUIREMENT PURSUANT  TO  ARTICLE
EIGHT OF THIS CHAPTER; the regular pay day designated by the employer in
accordance with section one hundred ninety-one of this article; the name
of the employer; any "doing business as" names used by the employer; the
physical  address  of  the  employer's main office or principal place of
business, and a mailing address if different; the  telephone  number  of
the  employer;  plus  such  other  information as the commissioner deems
material and necessary.   WHERE SUCH  PREVAILING  WAGE  SUPPLEMENTS  ARE
CLAIMED, THE NOTICE SHALL IDENTIFY, FOR EACH TYPE OF SUPPLEMENT CLAIMED:
(I) THE HOURLY RATE CLAIMED; (II) THE TYPE OF SUPPLEMENT, INCLUDING WHEN
APPLICABLE,  BUT  NOT LIMITED TO, PENSION OR HEALTHCARE; (III) THE NAMES
AND ADDRESSES OF THE PERSON OR ENTITY  PROVIDING  SUCH  SUPPLEMENT;  AND
(IV)  THE AGREEMENT, IF ANY, REQUIRING OR PROVIDING FOR SUCH SUPPLEMENT,
TOGETHER WITH INFORMATION ON HOW COPIES OF SUCH AGREEMENTS OR  SUMMARIES
THEREOF  MAY BE OBTAINED. Each time the employer provides such notice to
an employee, the employer shall obtain from the employee  a  signed  and
dated written acknowledgement, in English and in the primary language of
LBD06045-06-0
S. 7307                             2
the  employee,  of  receipt  of  this  notice,  which the employer shall
preserve and maintain for six years. Such acknowledgement shall  include
an  affirmation  by the employee that the employee accurately identified
his  or  her  primary  language  to  the  employer,  and that the notice
provided by the employer to such employee pursuant to  this  subdivision
was  in  the language so identified or otherwise complied with paragraph
(c) of this subdivision, and shall conform to  any  additional  require-
ments  established  by the commissioner with regard to content and form.
For all employees who are  not  exempt  from  overtime  compensation  as
established  in  the  commissioner's  minimum  wage  orders or otherwise
provided by New York state law or regulation, the notice must state  the
regular hourly rate and overtime rate of pay;
3. furnish each employee with a statement with every payment of wages,
listing  the  following:  the  dates  of work covered by that payment of
wages; name of employee; name of employer; address and phone  number  of
employer;  rate  or  rates of pay and basis thereof, whether paid by the
hour, shift, day, week,  salary,  piece,  commission,  or  other;  gross
wages;  deductions;  allowances,  if any, claimed as part of the minimum
wage; PREVAILING WAGE SUPPLEMENTS,  IF  ANY,  CLAIMED  AS  PART  OF  ANY
PREVAILING WAGE OR SIMILAR REQUIREMENT PURSUANT TO ARTICLE EIGHT OF THIS
CHAPTER;  and  net  wages.  WHERE  SUCH  PREVAILING WAGE SUPPLEMENTS ARE
CLAIMED, THE STATEMENT SHALL EITHER:  (I)  IDENTIFY  THE  TYPE  OF  EACH
SUPPLEMENT  CLAIMED AND THE HOURLY RATE FOR EACH; OR (II) BE ACCOMPANIED
BY A COPY OF THE APPLICABLE NOTICE REQUIRED UNDER SUBDIVISIONS  ONE  AND
TWO  OF THIS SECTION. For all employees who are not exempt from overtime
otherwise provided by New York state law or  regulation,  the  statement
shall include the regular hourly rate or rates of pay; the overtime rate
or  rates  of pay; the number of regular hours worked, and the number of
overtime hours worked. For all employees paid a piece rate,  the  state-
ment  shall include the applicable piece rate or rates of pay and number
of pieces completed at each piece rate. Upon the request of an employee,
an employer shall furnish an explanation in writing of  how  such  wages
were computed;
4.  establish,  maintain  and  preserve  for  not  less than six years
contemporaneous, true, and accurate payroll  records  showing  for  each
week  worked the hours worked; the rate or rates of pay and basis there-
of, whether paid by the hour, shift, day, week, salary,  piece,  commis-
sion,  or other; gross wages; deductions; allowances, if any, claimed as
part of the minimum wage; PREVAILING WAGE SUPPLEMENTS, IF  ANY,  CLAIMED
AS  PART OF ANY PREVAILING WAGE OR SIMILAR REQUIREMENT PURSUANT TO ARTI-
CLE EIGHT OF THIS CHAPTER; and net wages for each employee.  WHERE  SUCH
PREVAILING  WAGE  SUPPLEMENTS  ARE  CLAIMED,  THE  PAYROLL RECORDS SHALL
INCLUDE COPIES OF ALL NOTICES REQUIRED BY SUBDIVISIONS ONE  AND  TWO  OF
THIS SECTION. For all employees who are not exempt from overtime compen-
sation  as  established  in  the  commissioner's  minimum wage orders or
records shall include the regular hourly rate or rates of pay, the over-
time  rate  or rates of pay, the number of regular hours worked, and the
number of overtime hours worked. For all employees paid  a  piece  rate,
the  payroll records shall include the applicable piece rate or rates of
pay and number of pieces completed at each piece rate;
§ 2. Paragraph (e) of subdivision 3 of section 220 of the  labor  law,
as  amended  by  a  chapter  of the laws of 2019, amending the labor law
relating to additional information provided to employees on public  work
S. 7307                             3
contracts,  as  proposed  in  legislative bills numbers S. 5679-A and A.
2101-A, is amended to read as follows:
(e)  The commissioner shall ensure that all supplements due under this
article shall be paid to or on behalf of an employee. [(i)] The  commis-
sioner  shall  require proof that the pension plan for which any supple-
ment has been paid is qualified as a bona fide plan by the United States
internal revenue service. Acceptable proof shall be shown by  submission
of  a  determination letter issued by the United States internal revenue
service. [(ii) The commissioner shall also  require  any  contractor  or
subcontractor  who provides any supplement which is part of a fund, plan
or program to furnish to the commissioner proof that the  supplement  is
provided  through  a fund, plan or program and the amount contributed on
the employees' behalf to such fund, plan or program.]
§ 3. Subparagraphs (ii) and (iii) of paragraph a of subdivision 3-a of
section 220 of the labor law, as amended by a chapter  of  the  laws  of
2019, amending the labor law relating to additional information provided
to  employees on public work contracts, as proposed in legislative bills
numbers S. 5679-A and A. 2101-A, are amended to read as follows:
(ii) The contractor and every sub-contractor on public works contracts
shall post in a prominent and accessible place on  the  site  where  the
work  is performed a legible statement of all wage rates and supplements
as specified in the contract to be paid or provided, as the case may be,
for the various classes of mechanics, workers, or laborers  employed  on
the  work.  Such  posted statement shall be written in plain English and
titled, in lettering no smaller than two inches in height and two inches
in width, with the phrase "Prevailing Rate of Wages". Such posted state-
ment shall be constructed of materials capable of  withstanding  adverse
weather conditions. The contractor and every sub-contractor shall notify
all  laborers,  workers  or  mechanics in their employ in writing of the
prevailing [rate] RATES  of  [wage]  WAGES  and  supplements  for  their
particular job classification. Such notification shall be given to every
laborer,  worker  or  mechanic upon hire, [on] WITH their first pay stub
and [with] every pay stub thereafter[, and shall set forth  the  amounts
paid per hour for each supplement provided for his or her particular job
classification in accordance with the schedules determined by the fiscal
officer.    Such  notification  shall  be provided in English and in the
language identified by such laborer, worker, or mechanic as his  or  her
primary language.] At the beginning of performance of every public works
contract, and with the first paycheck after July first of each year, the
contractor  and every sub-contractor shall notify all laborers, workers,
and mechanics in their employ in writing, in English and in the language
identified by each laborer, worker, and mechanic as his or  her  primary
language,  in  accordance  with such form as is prescribed by the fiscal
officer, of the telephone number and address for the fiscal officer. The
notice shall also inform each laborer, worker, or mechanic of his or her
right to contact the fiscal officer or some other representative if,  at
any  time  while working for the public works contractor or sub-contrac-
tor, he or she does not receive the proper prevailing rate of  wages  or
supplements  for his or her particular job classification that he or she
is entitled to receive under the contract. If  after  investigation  the
fiscal  officer finds that a contractor or sub-contractor has (1) failed
to post [or provide  any  notice]  THE  STATEMENT  required  under  this
[subdivision,  including having failed to provide any such notice in the
language identified by any laborer, worker, or mechanic as  his  or  her
primary  language] SUBPARAGRAPH, (2) failed to [set forth the prevailing
wage or the breakdown of  supplements  on  the  pay  stub]  PROVIDE  ANY
S. 7307                             4
NOTIFICATION  TO  LABORERS, WORKERS AND MECHANICS AS REQUIRED UNDER THIS
SUBPARAGRAPH, (3) willfully posted the incorrect prevailing [wage] WAGES
AND SUPPLEMENTS, or (4) willfully set  forth  the  incorrect  prevailing
wage  or  [the  amounts paid per hour for each] supplement [on the] WITH
EVERY pay stub, the fiscal  officer  shall,  by  an  order  which  shall
describe  particularly  the  nature of the alleged violation, assess the
contractor or sub-contractor a civil penalty  of  not  more  than  fifty
dollars upon the first finding of a violation, two hundred fifty dollars
upon  the  second  finding  of a violation, and five hundred dollars for
each subsequent violation. In assessing the amount of the  penalty,  the
fiscal  officer  shall give due consideration to the size of the employ-
er's business, the good faith of the employer, and the  gravity  of  the
The  fiscal  officer  shall  prepare  templates  that  comply with the
notification requirements of this subparagraph. Each such template shall
be dual-language, including English and  one  additional  language.  The
fiscal  officer  shall  determine,  in  his  or  her  discretion,  which
languages to provide in addition to English, based on the  size  of  the
New York state population that speaks each language and any other factor
that the fiscal officer shall deem relevant. All such templates shall be
posted  on the fiscal officer's website and made available for download-
ing by contractors and subcontractors.  When  any  laborer,  worker,  or
mechanic  identifies  his  or her primary language and a template is not
made available by the fiscal officer in that language, the contractor or
subcontractor shall comply with  this  subparagraph  by  providing  such
laborer,  worker,  or mechanic an English-language notice or acknowledg-
ment. A contractor or subcontractor shall not be penalized for errors or
omissions in the non-English portions of  any  notice  provided  by  the
fiscal  officer.  The  fiscal  officer shall have discretion to waive or
alter the notification requirements of this subparagraph  for  temporary
help firms as defined in section nine hundred sixteen of this chapter.
(iii)  The  contractor  and  every  sub-contractor shall keep original
payrolls or transcripts thereof, subscribed and sworn to or affirmed  by
him  or  her  as  true under the penalties of perjury, setting forth the
names and addresses and showing for each worker,  laborer,  or  mechanic
the hours and days worked, the occupations worked, the hourly wage rates
paid  and the supplements paid or provided. Such payrolls or transcripts
thereof shall [also set forth the amounts paid per hour for each supple-
ment provided in accordance with the schedules determined by the  fiscal
officer] BE ACCOMPANIED BY A COPY OF EACH NOTICE REQUIRED UNDER SUBDIVI-
SION  ONE  OR TWO OF SECTION ONE HUNDRED NINETY-FIVE OF THIS CHAPTER FOR
EVERY LABORER, WORKER OR MECHANIC, WHICH SHALL BE SUBSCRIBED  AND  SWORN
TO OR AFFIRMED AS TRUE UNDER PENALTIES OF PERJURY AND SHALL BE DEEMED TO
BE  PART OF THE ORIGINAL PAYROLLS OR TRANSCRIPTS THEREOF FOR PURPOSES OF
THIS SUBDIVISION.  Where the contractor or sub-contractor  maintains  no
regular  place of business in New York state and where the amount of the
contract is in excess of  twenty-five  thousand  dollars  such  payrolls
shall  be  kept  on the site of the work.  All other contractors or sub-
contractors shall produce within five days on the site of the  work  and
upon formal order of the commissioner or his or her designated represen-
tative  such  original  payrolls  or transcripts thereof, subscribed and
sworn to or affirmed by him or her as true under the penalties of perju-
ry, as may be deemed necessary to adequately enforce the  provisions  of
this  article. Every contractor, and sub-contractor, shall submit to the
department of jurisdiction within thirty  days  after  issuance  of  its
first  payroll,  and  every  thirty days thereafter, a transcript of the
S. 7307                             5
original payroll record, as provided by  this  article,  subscribed  and
sworn  to  or  affirmed  as true under the penalties of perjury.  [Every
contractor and subcontractor shall submit to the  commissioner,  and  to
the  fiscal  officer,  when  the fiscal officer is a city comptroller or
other analogous officer, within thirty days of its  first  payroll,  and
annually  thereafter,  a  transcript  of  the  original  payroll record,
subscribed and sworn to or affirmed  as  true  under  the  penalties  of
perjury,  including,  documentation  of  each fund, plan, or program for
which any supplement has been paid or  provided.  Such  transcripts  and
additional  information  shall  be provided on a form promulgated by the
department.] Any person who willfully fails to file such payroll records
with the department of jurisdiction, commissioner, or the fiscal officer
shall be guilty of a class E felony. In addition, any person  who  will-
fully  fails  to  file such payroll records within the time specified in
this subparagraph shall be subject to a civil penalty of up to one thou-
sand dollars per day.
§ 4. Subdivision 6 of section 220 of the labor law, as  amended  by  a
chapter  of  the  laws of 2019, amending the labor law relating to addi-
tional information provided to employees on public  work  contracts,  as
proposed  in  legislative  bills  numbers  S.  5679-A  and A. 2101-A, is
6. The fiscal officer may, and on the written request  of  any  inter-
ested  person  shall,  require any person or corporation performing such
public work to file with such fiscal officer schedules  of  the  supple-
ments  to  be provided and wages to be paid to such laborers, workmen or
mechanics[, including information regarding the amounts to be  paid  per
hour  for  each  supplement provided for each particular job classifica-
tion. The fiscal officer may, and on the written request of  any  inter-
ested party shall, require and furnish proof of any supplements provided
or  amounts  paid  to or on behalf of laborers, workers, or mechanics in
satisfaction  of  the  obligation  to  provide  supplements  under  this
section].  Any  such  person or corporation shall, within ten days after
the receipt of written notice of such requirement, file with the  fiscal
officer such schedules of wages and supplements. An employer may contest
a determination by the fiscal officer under paragraphs a and c of subdi-
vision  five  of  this  section.  The  employer must allege and prove by
competent evidence, that the actual percentage of workers,  laborers  or
mechanics is below the required thirty per centum and during the penden-
cy  of  any such contest and until final determination thereof, the work
in question shall proceed under the rate established by the fiscal offi-
§ 5. Paragraph c of subdivision 3-a of section 220 of the  labor  law,
as  added  by  chapter  137  of  the laws of 1985, is amended to read as
c. The fiscal officer may require any person or corporation performing
such public work to file with the fiscal  officer  within  ten  days  of
receipt  of said request, payroll records, sworn to as to their validity
and accuracy, requested by the fiscal officer, for said public  work  or
for  any  public or private work performed by said person or corporation
during the same period of time  as  said  public  work.    SUCH  PAYROLL
RECORDS  SHALL  INCLUDE A COPY OF EACH NOTICE REQUIRED UNDER SUBDIVISION
ONE OR TWO OF SECTION ONE HUNDRED NINETY-FIVE OF THIS CHAPTER FOR  EVERY
LABORER,  WORKER  OR MECHANIC, WHICH SHALL BE SUBSCRIBED AND SWORN TO OR
AFFIRMED AS TRUE UNDER PENALTIES OF PERJURY.  IN  ADDITION,  THE  FISCAL
OFFICER  MAY  REQUIRE SUCH PERSON OR CORPORATION TO FURNISH PROOF OF ANY
SUPPLEMENTS PROVIDED OR AMOUNT PAID TO OR ON BEHALF OF LABORERS, WORKERS
S. 7307                             6
OR MECHANICS IN SATISFACTION OF THE OBLIGATION  TO  PROVIDE  SUPPLEMENTS
PURSUANT  TO THIS SECTION. In the event said person or corporation fails
to provide the requested information within the allotted ten  days,  the
fiscal  officer  shall,  within  fifteen  days,  order the department of
jurisdiction to immediately withhold from  payment  to  said  person  or
corporation  up  to twenty-five percent of the amount, not to exceed one
hundred thousand dollars, to be paid to said person or corporation under
the terms of the contract pursuant to which said public  work  is  being
performed.  Said  amount  withheld  shall  be  immediately released upon
receipt by the department of jurisdiction of a notice  from  the  fiscal
officer indicating that the request for records had been satisfied.
§  6.  This  act  shall  take  effect on the same date and in the same
manner as a chapter of the laws of 2019, amending the labor law relating
to  additional  information  provided  to  employees  on   public   work
contracts,  as  proposed  in legislative bills numbers S.  5679-A and A.
2101-A, takes effect.
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