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CHAN ROBLES VIRTUAL LAW LIBRARY : 41 C.F.R. PART 101–30—FEDERAL CATALOG SYSTEM
United States> Code of Federal Regulations> Title 41 - Public Contracts and Property Management> CHAPTER 101--FEDERAL PROPERTY MANAGEMENT REGULATIONS> PART 101-30--FEDERAL CATALOG SYSTEM> PART 101–30—FEDERAL CATALOG SYSTEM
41 C.F.R. PART 101–30—FEDERAL CATALOG SYSTEM
PART 101–30—FEDERAL CATALOG SYSTEM
§ 101-30.000 Scope of part.
§ 101-30.001 Applicability.
Subpart 101–30.1—General
§ 101-30.100 Scope of subpart.
§ 101-30.101 Definitions.
§ 101-30.101-1 Civil agency item.
§ 101-30.101-1a Item of production.
§ 101-30.101-2 Item of supply.
§ 101-30.101-3 National stock number.
§ 101-30.101-4 Federal item identification.
§ 101-30.101-5 Cataloging.
§ 101-30.101-6 Cataloging activity.
§ 101-30.101-7 Federal Catalog System.
§ 101-30.101-8 Conversion.
§ 101-30.101-9 Item entry control.
§ 101-30.101-10 GSA section of the Federal Supply Catalog.
§ 101-30.101-11 Recorded data.
§ 101-30.101-12 Item identification data.
§ 101-30.101-13 Management data.
§ 101-30.101-14 Maintenance action.
§ 101-30.101-15 Data preparation.
§ 101-30.101-16 Data transmission.
§ 101-30.101-17 Supply support.
§ 101-30.101-18 Supply support request.
§ 101-30.102 Objectives.
§ 101-30.103 Responsibilities.
§ 101-30.103-1 General.
§ 101-30.103-2 Agency responsibilities.
Subpart 101–30.2—Cataloging Handbooks and Manuals
§ 101-30.201 General.
§ 101-30.202 Policies.
Subpart 101–30.3—Cataloging Items of Supply
§ 101-30.300 Scope of subpart.
§ 101-30.301 Types of items to be cataloged.
§ 101-30.302 Types of items excluded from cataloging.
§ 101-30.303 Responsibility.
§ 101-30.304 Application of item entry control.
§ 101-30.305 Exemptions from the system.
Subpart 101–30.4—Use of the Federal Catalog System
§ 101-30.400 Scope of subpart.
§ 101-30.401 Data available from the Federal Catalog System.
§ 101-30.401-1 Publications providing Federal catalog data.
§ 101-30.401-2 Automated catalog data output.
§ 101-30.402 Conversion.
§ 101-30.403 Utilization.
§ 101-30.403-1 Reports of excess and surplus personal property.
§ 101-30.403-2 Management codes.
§ 101-30.404 Supply support.
§ 101-30.404-1 Consolidation of supply support requests.
Subpart 101–30.5—Maintenance of the Federal Catalog System
§ 101-30.500 Scope of subpart.
§ 101-30.501 Applicability.
§ 101-30.502 [Reserved]
§ 101-30.503 Maintenance actions required.
§ 101-30.504 Cataloging data from Defense Logistics Services Center (DLSC).
§ 101-30.505 Assistance by Government suppliers.
Subpart 101–30.6—GSA Section of the Federal Supply Catalog
§ 101-30.600 Scope of subpart.
§ 101-30.601 Objective.
§ 101-30.602 Authority for issuance.
§ 101-30.603 GSA Supply Catalog.
§ 101-30.603-1 [Reserved]
§ 101-30.603-2 GSA Supply Catalog.
§§ 101-30.603-3--101-30.603-4 [Reserved]
§ 101-30.603-5 Change bulletins.
§ 101-30.603-6 Special Notices.
§ 101-30.604 Availability.
Subpart 101–30.7—Item Reduction Program
§ 101-30.700 Scope of subpart.
§ 101-30.701 Definitions.
§ 101-30.701-1 Item reduction study.
§ 101-30.701-2 Item standardization code.
§ 101-30.701-3 Preparing activity.
§ 101-30.701-4 Standardization relationship.
§ 101-30.702 Determining item reduction potential.
§ 101-30.703 Program objectives.
§ 101-30.704 Agency responsibilities.
§ 101-30.704-1 General Services Administration.
§ 101-30.704-2 Other agencies.
§ 101-30.705 GSA assistance.
Subparts 101–30.8—101–30.48 [Reserved]
Subpart 101–30.49—Illustrations of Forms
§ 101-30.4900 Scope of subpart.
§ 101-30.4901 Standard forms.
§ 101-30.4901-1303 Standard Form 1303, Request for Federal Cataloging/Supply Support Action.
This part provides for a Federal Catalog System by which items of supply under §101–30.301 are uniformly named, described, classified, and assigned national stock numbers (NSN's) to aid in managing all logistical functions and operations from determination of requirements through disposal. This system provides a standard reference language or terminology to be used by personnel in managing these items of supply, a prerequisite for integrated item management under the Federal procurement system concept.
This subpart defines the objectives of the Federal Catalog System, and assigns responsibilities for its operation. The basic principles and procedures of the Federal Catalog System are contained in published cataloging handbooks and manuals described in subpart 101–30.2.
As used in this part 101–30, the following terms shall have the meanings set forth in this §101–30.101.
The national stock number (NSN) is the identifying number assigned to each item of supply. The NSN consists of the 4-digit Federal Supply Classification (FSC) code and the 9-digit national item identification number (NIIN). The written, printed, or typed NSN configuration is 1234–00–567–8901. The following terms are elements of the 13-digit national stock number:
(2) Comply with the policies, principles, rules, and procedures of the Federal Catalog System as prescribed in this part 101–30.
(1) Federal Catalog System Policy Manual (DOD 4130.2–M). This hard copy manual prescribes the operating policies and instructions covering the maintenance of a uniform catalog system.
(2) Defense Integrated Data Systems (DIDS) Procedures Manual (DOD 4100.39–M). This hard copy manual prescribes the procedures covering the maintenance of a uniform catalog system.
The cataloging publications indicated in §101–30.201 provide a ready reference to the following operating policies and rules covering the uniform catalog system:
(a) Agencies with cataloging and data preparation and transmission capabilities, when authorized by GSA, shall submit data direct to the Defense Logistics Services Center (DLSC) in conformance with procedures set forth in the Defense Integrated Data System (DIDS) Procedures Manual (DOD 4100.39–M).
(b) Agencies not having the capabilities cited in paragraph (a) of this section shall submit their request to the appropriate cataloging activity; i.e., GSA or VA, for the performance of all cataloging functions and/or the preparation of data for submission to DLSC. Cataloging requests to GSA or VA shall be prepared using Standard Form 1303, Request for Federal Cataloging/Supply Support Action (illustrated at §101–30.4901–1303). EAM card formatted requests for volume add/delete user actions may also be submitted. Instructions on the preparation of Standard Form 1303 and EAM card formatted requests and guidance in determining the appropriate cataloging activity designated to receive requests are in the GSA Handbook, Federal Catalog System-Logistics Data (FPMR 101–30.3), issued by the Commissioner, Federal Supply Service.
(4) Federal item logistics data records (FILDR). A microfiche publication containing complete identification data in tabular format for all descriptive-type item identifications. The data are arranged in NSN sequence within Federal supply class. An FILDR is known in hard copy form as a DD–146 card which is furnished as an output to authorized receivers of Federal catalog data who cannot use other available output media.
1 At 46 FR 35645, July 10, 1981, paragraph (a)(6) of §101–30.401–1 was removed.
For internal use within an agency, alphabetic codes excluding letters “I” and “O” may be prefixed or suffixed to the national stock number as CM7520–00–123–4567 or 7520–00–123–4567CM, as required for supply management operations. Numeric codes shall not be affixed immediately adjacent to or as a part of the national stock number, nor shall codes be intermingled in the national stock number.
Civilian agencies requiring supply support on an item of supply shall request this action by preparing Standard Form 1303, Request for Federal Cataloging/Supply Support Action (illustrated at §101–30.4901–1303), and submitting the form to the General Services Administration (FRIS), Washington, DC 20406. All supply support request for nonperishable subsistence items in Federal Supply Group 89, subsistence (except condiment packets in FSC classes 8940 and 8950), shall be submitted to the Veterans Administration, Catalog Division (901S), Veterans Administration Supply Depot, P.O. Box 27, Hines IL 60141. Guidance on the preparation of supply support requests is in the GSA Handbook, Federal Catalog System-Logistics Data (FPMR 101–30.3), issued by the Commissioner, Federal Supply Service.
(b) The Federal Catalog System Policy Manual (DOD 4130.2–M) and the Defense Integrated Data System (DIDS) Procedures Manual (DOD 4100.39–M) are equally applicable to all DOD and civilian agencies. The Federal Supply Service, GSA, and the Department of Defense share joint responsibility for the coordination of civilian agency cataloging to ensure the integrity of the system and the compatibility of civilian and military agency participation in the Federal Catalog System.
(a) As new items meeting criteria for national stock number (NSN) assignment are added to an agency's supply system, the agency shall submit data to GSA, the Defense Logistics Agency (DLA), the Veterans Administration (VA), or DLSC when a direct submitter of catalog data is involved in accordance with §101–30.303.
(b) All civilian agencies not authorized to submit catalog data direct to DLSC shall prepare Standard Form 1303, Request for Federal Cataloging/Supply Support Action (illustrated at §101–30.4901–1303), to request maintenance action. Maintenance requests shall be submitted to GSA for collaboration and submission to DLSC, except that civilian agencies receiving supply support on an item from a DLA center or the VA, as expressed by major organizational entity (MOE) rule, should submit these requests to the DLA center using DD Form 1685, Data Exchange and/or Proposed Revision of Catalog Data, or to the VA using Standard Form 1303, for collaboration and submission to DLSC. When GSA receives maintenance requests on these items, they will be forwarded to the appropriate DLA center or to the VA.
(c) Agencies authorizd to submit catalog data direct to DLSC as provided in §101–30.303(a) shall comply with item maintenance and data collaboration procedures as set forth in the Defense Integrated Data System (DIDS) Procedures Manual (DOD 4100.39M).
(e) Any civilian agency participating in the Federal Catalog System (those agencies previously assigned a Cataloging Activity Code) may propose action for maintenance of the catalog system tools as outline in §101–30.201(b).
Upon receipt of cataloging data from civil agencies, DLSC will process the data and provide for their inclusion in the Federal Catalog System. Notification to the submitting and originating agencies of the action taken by DLSC will be as required in the Federal Catalog System Policy Manual (DOD 4130.2–M) and will be accomplished by means of electric accounting machine cards, magnetic tape, or wire transmission, according to the capabilities of those agencies. DLSC will send this information to the agencies that are designated by GSA as direct data receivers. Otherwise, DLSC will transmit the information to the submitting agency to be forwarded to the originating agency, when required.
When a new item is to be introduced into an agency supply system, the agency establishing the need for the new item shall determine whether or not adequate identification data for cataloging the item are available. If the data are not available, the agency may specify in procurement documents the use of Federal Standard No. 5, Standard Guides for Preparation of Proposed Item Logistics Data Records, and submission of the cataloging data required by that standard to the contracting officer (for further processing in accordance with this subpart 101–30.5).
The GSA section of the Federal Supply Catalog is issued as an integral part of the Federal Supply Catalog and the Federal Catalog System as prescribed in subpart 101–30.1. The Commissioner, Federal Supply Service, is authorized to publish catalogs for those items and programs for which GSA furnishes supply support to Federal agencies.
Agencies that require current copies of and desire to be placed on distribution lists to receive Federal supply catalogs and related publications shall complete GSA Form 457, FSS Publications Mailing List Application (illustrated at §101–26.4902–457), and forward the completed GSA Form 457 to General Services Administration (8BRC), Centralized Mailing Lists Services, Building 41, Denver Federal Center, Denver, CO 80225. Copies of GSA Form 457 may also be obtained from the above address. Periodically, the Centralized Mailing Lists Services will request information from agency offices for use in maintaining current distribution lists.
This subpart defines the objectives of the item reduction program and assigns responsibilities for its operation. Procedures implementing the policy set forth herein are contained in the GSA Handbook, Item Elimination (FPMR 101–30.7), issued by the Commissioner, Federal Supply Service.
As used in this subpart 101–30.7, the following terms shall have the meanings set forth in this §101–30.701.
Preparing activity means a Government agency responsible for the preparation of item reduction studies, or an activity authorized by the listed agencies to conduct an item reduction study. The DOD Standardization Directory SD–1 provides such a listing.
This subpart illustrates forms prescribed or available for use in connection with subject matter covered in other subparts of this part 101–30.
(a) Standard forms are illustrated in this §101–30.4901 to show their text, format, and arrangement and to provide a ready source of reference. The subsection numbers in this §101–30.4901 correspond with the Standard form numbers.
(b) Standard forms illustrated in this §101–30.4901 may be obtained by submitting a requisition in FEDSTRIP format to the GSA regional office providing support to the requesting activity.
Note: The form illustrated in §101–30.4901–1303 is filed with the original document and does not appear in the Federal Register.