Source: https://www.revisor.mn.gov/statutes/2011/cite/5/full
Timestamp: 2019-12-15 01:36:33
Document Index: 4235507

Matched Legal Cases: ['art 5', 'art 2', 'art 2', 'art 2', 'art 2', 'art 2', 'art 2', 'art 3', 'art 1', 'art 2', 'art 2', 'art 3', 'art 2', 'art 1', 'art 13', 'art 3', 'art 3', 'art 2', 'art 2', 'art 13', 'art 2', 'art 2', 'art 2', 'art 2']

﻿ Ch. 5 MN Statutes
5.001 DEFINITIONS.
5.01 CUSTODIAN OF RECORDS AND STATE SEAL.
5.02 ASSISTANTS.
5.03 [Repealed, 2009 c 98 s 36]
5.04 [Repealed, 1961 c 561 s 17]
5.05 DUTIES OF SECRETARY.
5.06 AMENDMENT TO UNITED STATES CONSTITUTION; RATIFICATION, NOTICE.
5.07 OATHS, ACKNOWLEDGMENTS.
5.071 SECRETARY OF STATE'S DUTIES.
5.08 LEGISLATIVE MANUAL.
5.09 LEGISLATIVE MANUAL, STUDENTS' EDITION.
5.11 [Repealed, 1984 c 618 s 61]
5.13 [Repealed, 1988 c 686 art 5 s 10]
5.14 TRANSACTION SURCHARGE.
5.16 CORRECTION OF DOCUMENTS.
5.17 SUBSTANTIAL COMPLIANCE.
5.18 [Repealed, 1989 c 236 s 12]
5.19 RETURN OF DOCUMENTS.
5.21 [Repealed, 1980 c 615 s 61]
5.22 [Repealed, 2008 c 203 s 14]
5.23 REMOVAL OF DOCUMENTS FROM PUBLIC RECORD.
5.24 SUPPLEMENTAL FILING AND INFORMATION SERVICES.
5.26 GOOD STANDING.
5.29 GLOBAL FILINGS.
5.30 HELP AMERICA VOTE ACT ACCOUNT.
5.31 STATEWIDE VOTER REGISTRATION SYSTEM.
5.32 MS 2010 [Expired, 2007 c 148 art 2 s 6; 2009 c 101 art 2 s 13]
5.33 RETURNING COMBAT VETERANS.
5.37 NAMES INCLUDING WORDS: BANK, TRUST, INSURANCE.
Subd. 1a.Attempt to provide notice.
"Attempt to provide notice," "attempting to provide notice," or "attempted to provide notice" as used in sections 303.17, subdivisions 2, 3, and 4; 321.0809; 321.0906; 322B.935, subdivision 3; and 323A.1004, means that the secretary of state has sent notice by mail or transmitted an e-mail to the e-mail address provided by the business entity.
"Business entity" means an organization that is formed under chapter 300, 301, 302A, 303, 308, 308A, 308B, 315, 317, 317A, 319, 319A, 321, 322A, 322B, 323, or 323A and that has filed documents with the secretary of state.
Subd. 3.Business entity filings.
"Business entity filings" means any filing from a business entity and also includes filings made under chapter 333.
Subd. 4.Bulk data.
"Bulk data" means data that has commercial value and is a substantial or discrete portion of or an entire formula, pattern, compilation, program, device, method, technique, process, database, or system.
2009 c 101 art 2 s 9; 2011 c 106 s 1,2
(c) If the e-mail address in paragraph (b) is provided as a portion of a digitally scanned image, the e-mail address on that image is public.
2009 c 101 art 2 s 10; 2009 c 101 art 2 s 10
NOTE: This section, as added by Laws 2009, chapter 101, article 2, section 10, is effective September 6, 2011.
The secretary of state shall be the custodian of the state seal and of all records and documents of the state not expressly required by law to be kept by other state officials.
(59) RL s 30
The secretary of state shall appoint an assistant secretary of state, who shall perform all the duties of the office when the secretary is absent or disabled. The secretary may also employ a chief clerk, a recording clerk, and a stenographer, who, besides the duties indicated by their titles, shall perform such services in connection with the office as the secretary or the assistant may require.
(60) RL s 31; 1986 c 444
The secretary of state shall attend at the beginning of each legislative session, to call the members of the house of representatives to order and to preside until a speaker is elected.
(63) RL s 32; 1961 c 561 s 1
When the legislature shall ratify any amendment to the Constitution of the United States which shall be proposed by Congress, as provided by the Constitution of the United States, it shall be the duty of the secretary of state forthwith to transmit to the administrator of general services of the United States government official notice thereof. Such notice shall include the official certificate of the secretary of state of the action of the legislature ratifying any such amendment under the hand of the secretary of state and attested by the great seal of the state.
(64) Ex1912 c 13 s 1; 1979 c 50 s 1
The secretary of state shall have power to administer oaths and take acknowledgments and to certify the same, appending the great seal of the state as the seal of office.
(64-1) 1927 c 60 s 1; 1986 c 444
The secretary of state shall secure, file, and retain custodial control over a description, photograph, and reproduction proof of the impression of the seal for viewing by the public. The secretary shall also secure and file all historical information pertaining to the reproduction and use of the seal. The Department of Administration shall respond to any inquiries about duplication of the seal for state agencies.
1983 c 119 s 3
Subdivision 1.Preparation.
The secretary of state shall prepare, compile, edit, and distribute for use at each regular legislative session, a convenient manual, properly indexed, and containing: The federal and state Constitutions; the acts of Congress relating to the organization of the territory and state; the rules of order and joint rules of the two houses, and lists of their members, committees and employees; the names of all state officials, whether elected or appointed, and of all persons holding office from this state under the national government; the places where the said several officials reside, and the annual compensation of each; and statistical and other information of the kind heretofore published in the legislative manuals.
Subd. 2.Distribution.
10,000 copies of the legislative manual shall be printed and distributed as follows:
(1) up to 20 copies shall be available to each member of the legislature on request;
(2) 50 copies to the State Historical Society;
(3) 25 copies to the state university;
(4) 60 copies to the state library;
(5) two copies each to the Library of Congress, the Minnesota veterans homes, the universities, the high schools, academies, seminaries, and colleges of the state, and the public libraries of the state;
(6) one copy each to other state institutions, the elective state officials, the appointed heads of departments, the officers and employees of the legislature, the justices of the Supreme Court, the judges of the Court of Appeals and the district court, the senators and representatives in Congress from this state, and the county auditors, recorders, and attorneys;
(7) one copy to each school, to be distributed through the superintendent of each school district; and
(8) the remainder may be disposed of as the secretary of state deems best.
1943 c 337 s 1,2; 1947 c 108 s 1; 1967 c 148 s 2; 1975 c 204 s 65; 1975 c 321 s 2; 1977 c 455 s 67; 1979 c 333 s 59; 1981 c 356 s 252; 1983 c 247 s 4; 2004 c 293 art 2 s 1
The secretary of state may prepare, compile, edit, and distribute a brief edition of the legislative manual, as provided in section 5.08, suitable for school pupils.
1959 c 415 s 1; 1977 c 455 s 68; 1992 c 513 art 3 s 18
The secretary of state shall charge a fee of $5 for each certificate or certification of a copy or electronically transmitted image of any document filed in the Office of the Secretary of State. The secretary of state shall charge a fee of $3 for a copy or electronically transmitted image of an original business entity filing. The secretary of state shall charge a fee of $3 for a copy or electronically transmitted image of each subsequent business entity filing. The secretary of state shall charge a fee of $3 for a copy or electronically transmitted image of any other document filed with the secretary of state. At the time of filing, the secretary of state may provide at the public counter, without charge, a copy of a filing, ten or fewer pages in length, to the person making the filing.
Subd. 2.Certificate of good standing.
Upon payment of the proper fee, the secretary of state shall issue a certificate of good standing to a person when a business entity is in good standing as defined in section 5.26.
Subd. 3.Certificate of not in good standing.
Upon payment of the proper fee, the secretary of state shall issue a certificate of not in good standing to a person when a business entity is not in good standing as defined in section 5.26.
Subd. 4.Certificate of registration.
Upon payment of the proper fee, the secretary of state shall issue a certificate of registration to a person when a business filing with the secretary has been made that does not create a separate legal entity.
3Sp1981 c 2 art 1 s 9; 1988 c 682 s 1; 1997 c 137 s 1; 2000 c 395 s 1; 2007 c 148 art 2 s 5; 2009 c 101 art 2 s 11
NOTE: The amendment to subdivision 1 by Laws 2009, chapter 101, article 2, section 11, is effective 30 days after the secretary of state certifies that the information systems of the Office of the Secretary of State have been modified to implement the amendment to subdivision 1. Laws 2009, chapter 101, article 2, section 11, the effective date.
The secretary of state may impose a surcharge of $20 on each transaction involving expedited service that is provided by the Office of the Secretary of State.
1987 c 404 s 68; 1992 c 513 art 3 s 19; 1995 c 224 s 48; 2000 c 395 s 2
NOTE: The amendment to this section by Laws 2009, chapter 98, section 1, is effective September 6, 2011.
Subdivision 1.Procedure to correct inaccurate or defective instruments.
Subd. 2.Articles of correction.
The articles of correction must:
(1) set forth the name of the person or entity who filed the instrument;
(2) identify the instrument to be corrected by description and by the date of its filing with the secretary of state;
(4) set forth a statement in corrected form of the portion of the instrument to be corrected.
Subd. 3.Filing articles of correction.
The articles of correction shall be delivered to the secretary of state. If the secretary of state finds that the articles of correction conform to law, the secretary of state shall, when all fees have been paid as required by law:
(1) endorse on the articles of correction the word "filed" and the month, day, and year that the articles are filed; and
(2) file and record the document in the Office of the Secretary of State.
Subd. 4.Effect of filing articles of correction.
After articles of correction have been filed and recorded in the Office of the Secretary of State, the instrument as corrected is considered to have been filed on the date the original instrument was filed; except that as to persons adversely affected by the correction, the instrument as corrected is considered to have been filed on the date the articles of correction were filed. A certificate issued by the secretary of state before an instrument is corrected, with respect to the effect of filing the original instrument, is considered to be applicable to the instrument as corrected as of the date the instrument as corrected is considered to have been filed under this section.
The secretary of state shall collect a fee of $35 for filing articles of correction.
1988 c 682 s 3; 1991 c 205 s 2; 2010 c 250 art 2 s 2
The secretary of state may accept a filing if the information on the filing is in substantial compliance with the applicable law, even if information on the filing is not identical to equivalent information in the records of the secretary of state.
1989 c 236 s 1
2008 c 203 s 1
Subdivision 1.Failure to pay filing fee.
If a person files an instrument authorized to be filed with the secretary of state with a payment order or item that is rejected or dishonored, the secretary of state is authorized to refuse the filing of further instruments submitted by that person or on behalf of the business entity or notary on whose behalf the prior instrument was filed or relating to the same assumed name or trademark filing. The secretary may also pursue collection of the rejected or dishonored payment order or item and recover the face amount of the payment order or item, any service fee, and any additional collection costs incurred to collect the amount. If the payment order or item is honored, or the delinquent amount is paid, the secretary of state must resume filing instruments submitted by that person or on behalf of that business entity or notary or relating to the same assumed name or trademark filing as of the date the payment order or item is honored and an instrument is presented for filing. The secretary may impose restrictions on the manner of payment that will be accepted for any future filings. This subdivision does not apply to financing statements filed under chapter 336 or to an effective financing statement or lien notice filed under chapter 336A.
Subd. 2.Failure to pay fee.
If a party enters into a continuing agreement with the secretary of state for the receipt of information or products containing information and payment for services or products is made by a payment order or item that is rejected or dishonored, the secretary shall immediately terminate the agreement. The secretary may also pursue collection of the rejected or dishonored payment order or item and recover the face amount of the payment order or item and any additional costs incurred to collect the amount. If the payment order or item is honored, the agreement may be reinstated and the secretary may impose restrictions on the manner of payment that will be accepted during the course of the agreement.
Subd. 3.Failure to pay direct access charges.
If a customer who has subscribed with the secretary of state for direct computer access to the secretary's databases makes payment for information received with a payment order or item that is rejected or dishonored, the secretary shall immediately terminate the customer's access to the databases. The secretary may also pursue collection of the rejected or dishonored payment order or item and recover the face amount of the payment order or item and any additional costs incurred to collect the amount. If the payment order or item is honored, access may be restored and the secretary may impose restrictions on the methods of payment that will be acceptable.
Subd. 4.Collection of all amounts.
The secretary of state must collect the face amount of the rejected or dishonored payment order or item, any service fee, and all costs of collection in every possible instance. Collection must occur whether or not the customer continues to receive the information products or access to the database. Uncollectible payment orders and items must be processed according to applicable Minnesota law.
1991 c 205 s 3; 1997 c 137 s 2; 1999 c 133 s 1; 2009 c 98 s 2,3
NOTE: The amendment to subdivision 1 by Laws 2009, chapter 98, section 2, is effective 30 days after the secretary of state certifies that the information systems of the Office of the Secretary of State have been modified to implement the amendment to subdivision 1. Laws 2009, chapter 98, section 2, the effective date.
(a) The secretary of state may offer services to the public that supplement filing and information services already authorized by law. The secretary of state may discontinue the supplemental services at any time. The services must be designed to provide the public with a benefit by improving the manner of providing, or by providing an alternative manner of payment for, existing services provided by the secretary of state.
(b) The cost of providing the supplemental services to the public, as determined by the secretary of state, must be recovered from the recipients of the services. The funds collected for the services must be deposited in the Uniform Commercial Code account and are continuously available to the secretary of state for payment of the cost of providing the supplemental services.
1991 c 205 s 4
A process, notice, or demand required or permitted by law to be served upon an entity governed by chapter 221, 302A, 303, 317A, 321, 322B, 323, 330, 540, or 543 may be served on: (1) the registered agent, if any; (2) if no agent has been appointed then on an officer, manager, or general partner of the entity; or (3) if no agent, officer, manager, or general partner can be found at the address on file with the secretary of state, the secretary of state as provided in this section.
When service of process is to be made on the secretary of state for entities governed by chapter 302A, 317A, 321, 322B, 323, 330, or 543, the procedure in this subdivision applies. Service must be made by filing with the secretary of state one copy of the process, notice, or demand along with payment of a $35 fee.
(a) Process, notice, or demand may be served on a dissolved, withdrawn, or revoked business entity that was governed by chapter 302A, 303, 317A, 321, 322B, or 323 as provided in this subdivision. The court shall determine if service is proper.
1995 c 128 art 1 s 1; 1997 c 137 s 3; 1999 c 133 s 2-4; 2004 c 199 art 13 s 109; 2007 c 13 art 3 s 1-3
Subd. 2.Effect of status.
(a) When a business entity is in good standing it may amend its organizing document that is on file with the secretary of state.
(b) When a business entity is in good standing, the secretary of state shall issue a certificate of good standing as described in section 5.12.
(c) A business entity that is not in good standing may participate in a merger where it does not survive the merger transaction or may dissolve or terminate its existence. It may not amend its organizing document or file other documents with the secretary of state, other than documents required to return the business entity to good standing.
(d) When a business entity is not in good standing, the secretary of state shall issue a certificate of not in good standing as described in section 5.12. The secretary of state shall not issue a certificate of good standing with respect to a business entity that is not in good standing.
Reinstatement of good standing is controlled by the provisions of the chapter that governs the business entity.
1997 c 137 s 4; 2009 c 98 s 4
NOTE: The amendment to subdivision 1 by Laws 2009, chapter 98, section 4, is effective 30 days after the secretary of state certifies that the information systems of the Office of the Secretary of State have been modified to implement the amendment to subdivision 1. Laws 2009, chapter 98, section 4, the effective date.
(a) When a registered agent for multiple business entities files an instrument that changes its name or office address, the change for each business entity must be filed online as a separate transaction, and a separate filing fee charged. The aggregate fee for a filing under this paragraph shall not exceed $35,000.
(b) When a secured party wishes to file an amendment to a financing statement making a change in secured party or debtor name and address information, each amendment must be filed online as a separate transaction and a separate filing fee charged.
2000 c 395 s 3; 2007 c 13 art 3 s 4; 2009 c 101 art 2 s 12
NOTE: The amendment to this section by Laws 2009, chapter 101, article 2, section 12, is effective July 1, 2012.
The Help America Vote Act account is established as an account in the state treasury. Money received from the federal government under the Help America Vote Act, Public Law 107-252, must be deposited in the state treasury and credited to the account. Money appropriated from the general fund to meet the matching requirement of section 253(b)(5) of the Help America Vote Act must be transferred to the account. Money earned from investing the assets of the account must be credited to the account. Money in the account does not cancel but remains available until expended. The account is subject to the requirements of section 254(b) of the Help America Vote Act.
Notwithstanding section 4.07, money in the Help America Vote Act account may be spent only pursuant to direct appropriations enacted from time to time by law. Money in the account must be spent to improve administration of elections in accordance with the Help America Vote Act, the state plan certified by the governor under the act, and for reporting and administrative requirements under the act and plan. Money in the account must be used in a manner that is consistent with the maintenance of effort requirements of section 254(a)(7) of the Help America Vote Act, Public Law 107-252, based on the level of state expenditures for the fiscal year ending June 30, 2000.
1Sp2003 c 7 s 1
The secretary of state may sell intellectual property rights associated with the statewide voter registration system to other states or to units of local government in other states. Receipts from the sale must be deposited in the state treasury and credited to the Help America Vote Act account.
2005 c 156 art 2 s 1
If any Minnesota business or nonprofit corporation, limited liability company, cooperative, limited partnership, or limited liability partnership has been administratively or statutorily dissolved, revoked, or terminated after December 31, 2006, for failure to file an annual or periodic report with the Office of the Secretary of State during a calendar year when an individual with substantial responsibility for the operation of the dissolved, revoked, or terminated business or nonprofit corporation, limited liability company, cooperative, limited partnership, or limited liability partnership was serving in active military service in the armed forces of the United States, including the reserves or National Guard, as defined in section 190.05, subdivision 5b or 5c, or was engaged in employment outside of the United States essential to the prosecution of a war or to the national defense, as designated by the United States Congress or the United States Department of Defense, the secretary of state shall waive any reinstatement fee otherwise required by law.
2008 c 363 art 13 s 13
2009 c 101 art 2 s 14; 2010 c 250 art 2 s 3
2009 c 98 s 5; 2010 c 250 art 2 s 4
NOTE: This section, as added by Laws 2009, chapter 98, section 5, and amended by Laws 2010, chapter 250, article 2, section 4, is effective July 1, 2012.
2010 c 250 art 2 s 6