Source: https://osg.ca/jhsc-proper-reporting-procedures-part-3-of-4-2/
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Proper Reporting Procedures for Joint Health & Safety Committee Workplace Inspections - OSG
Posted on:	 January 24, 2018	 Last updated on:	 October 11, 2018	 Written by:	Gary Stevenson	Categorized in:	Health and Safety, JHSC, Occupational Health and Safety Tagged as:	Compliance Legislation
In case you missed it, here are the Part 1 and Part 2 of the four-part series:
Part 1: How the Joint Health & Safety Committee Should Prepare for Workplace Inspections
Part 2: How the Joint Health & Safety Committee Should Conduct Workplace Inspections
Part 3: Reporting Workplace Inspection Results
Section 9(30) of the Occupational Health and Safety Act requires that the worker member of the JHSC who conducted the workplace inspection report their findings back to the JHSC. In order to do this, all information recorded on documents needs to be organized, legible, and reviewed. Items to include in the report to the JHSC include:
All recorded information
Hazards (detailed and classified based on their potential for harm)
Name of inspectors
The report needs to be completed as soon as possible following an inspection, so that details remain fresh in the minds of the inspectors, and information is not forgotten. The committee should also review the report in a timely fashion. Inspection reports should be treated as action plans for identifying any reported hazards.
Hold a meeting to review workplace inspection reports as soon as is feasible after the inspection has taken place. The committee should review the report. Once it has been reviewed and discussed by all members, further recommendations may be required before they are sent over to the employer.
Who Receives the Inspection Report?
The inspection report and recommendations need to be distributed to management and the employer. Reports allow management an opportunity to give input and make decisions. A copy of the report must be retained by the JHSC, and a copy must be kept on file and at the ready for any Ministry of Labour inspector who should request it. As well, it is considered to be best practice to have a copy posted on the workplace health and safety board.
If you have questions about how the JHSC should conduct inspections or proper reporting procedures, OSG can help. We have been successfully training JHSC members for over 20 years, and we are the largest private provider of JHSC committee certification training in Ontario. When it comes to JHSC – we know our stuff! Call 1.800.815.9980 to speak to one of our health and safety experts today, or view our JHSC Part 1 or Part 2 training online now.
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