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Privacy Act of 1974: Implementation of Exemptions; Department of Homeland Security U.S. Secret Service-003 Non-Criminal Investigation Information System of Records, 45088-45090 [E9-20756] :: Office Of The Secretary :: Regulation Tracker :: Justia
Justia Regulation Tracker Office Of The Secretary Privacy Act of 1974: Implementation of Exemptions; Department of Homeland Security U.S. Secret Service-003 Non-Criminal Investigation Information System of Records, 45088-45090 [E9-20756]
Privacy Act of 1974: Implementation of Exemptions; Department of Homeland Security U.S. Secret Service-003 Non-Criminal Investigation Information System of Records, 45088-45090 [E9-20756]
Download as PDF 45088 Federal Register / Vol. 74, No. 167 / Monday, August 31, 2009 / Rules and Regulations PART 5—DISCLOSURE OF RECORDS AND INFORMATION 1. The authority citation for Part 5 continues to read as follows: ■ Authority: Public Law 107–296, 116 Stat. 2135, 6 U.S.C. 101 et seq.; 5 U.S.C. 301. Subpart A also issued under 5 U.S.C. 552. Subpart B also issued under 5 U.S.C. 552a. 2. Add at the end of Appendix C to Part 5, Exemption of Record Systems under the Privacy Act, the following new paragraph ‘‘35’’: ■ Appendix C to Part 5—DHS Systems of Records Exempt From the Privacy Act PWALKER on DSK8KYBLC1PROD with RULES5 * * * * * 35. The DHS/Secret Service—001 Criminal Investigation Information system of records consists of electronic and paper records and will be used by DHS and its components. The DHS/Secret Service—001 Criminal Investigation Information system is a repository of information held by DHS in connection with its several and varied missions and functions, including, but not limited to: The enforcement of civil and criminal laws; investigations, inquiries, and proceedings there under; the protection of the President of the United States or other individuals and locations pursuant to Section 3056 and 3056A of Title 18. The DHS/Secret Service—001 Criminal Investigation Information system contains information that is collected by, on behalf of, in support of, or in cooperation with DHS and its components and may contain personally identifiable information collected by other Federal, State, local, tribal, foreign, international government agencies, as well as private corporate, education and other entities. The Secretary of Homeland Security has exempted this system from the following provisions of the Privacy Act, subject to the limitations set forth in 5 U.S.C. 552a(c)(3) and (4); (d); (e)(1), (e)(2), (e)(3), (e)(4)(G), (e)(4)(H), (e)(4)(I), (e)(5) and (e)(8); (f), and (g) pursuant to 5 U.S.C. 552a(j)(2). Additionally, the Secretary of Homeland Security has exempted this system from the following provisions of the Privacy Act, subject to the limitations set forth in 5 U.S.C. 552a(c)(3), (d), (e)(1), (e)(4)(G), (e)(4)(H), (I), and (f) pursuant to 5 U.S.C. 552a(k)(1), (k)(2), and (k)(3). Exemptions from these particular subsections are justified, on a case-by-case basis to be determined at the time a request is made, for the following reasons: (a) From subsection (c)(3) and (4) (Accounting for Disclosures) because release of the accounting of disclosures could alert the subject of an investigation of an actual or potential criminal, civil, or regulatory violation to the existence of the investigation, or protective inquiry, and reveal investigative interest on the part of DHS as well as the recipient agency. Disclosure of the accounting would therefore present a serious impediment to law enforcement efforts and/ or the Secret Service’s protective mission. Disclosure of the accounting would also permit the individual who is the subject of a record to impede the investigation, or inquiry, to tamper with witnesses or VerDate Nov<24>2008 18:53 Aug 28, 2009 Jkt 217001 evidence, and to avoid detection or apprehension, which would undermine the entire investigative or inquiry process. (b) From subsection (d) (Access to Records) because access to the records contained in this system of records could inform the subject of an investigation of an actual or potential criminal, civil, or regulatory violation, or protective inquiry to the existence of the investigation or inquiry, and reveal investigative interest on the part of DHS or another agency. Access to the records could permit the individual who is the subject of a record to impede the investigation or inquiry, to tamper with witnesses or evidence, and to avoid detection or apprehension. Amendment of the records could interfere with ongoing investigations and law enforcement or protective activities and/or could disclose security-sensitive information that could be detrimental to homeland security or the protective mission of the Secret Service. (c) From subsection (e)(1) (Relevancy and Necessity of Information) because in the course of investigations into potential violations of Federal law or protective inquiries, the accuracy of information obtained or introduced occasionally may be unclear or the information may not be strictly relevant or necessary to a specific investigation or protective inquiry. In the interests of effective law enforcement, and/or the protective mission of the Secret Service, it is appropriate to retain all information that may aid in establishing patterns of unlawful activity, or a threat to an individual, location or event protected or secured by the Secret Service. (d) From subsection (e)(2) (Collection of Information from Individuals) because requiring that information be collected from the subject of an investigation or protective inquiry would alert the subject to the nature or existence of an investigation or inquiry, thereby interfering with the related investigation or inquiry and law enforcement or protective activities. (e) From subsection (e)(3) (Notice to Individuals Providing Information) because providing such detailed information would impede law enforcement or protective activities in that it could compromise investigations or inquires by: Revealing the existence of an otherwise confidential investigation or inquiry and thereby provide an opportunity for the subject of an investigation or inquiry to conceal evidence, alter patterns of behavior, or take other actions that could thwart investigative or protective efforts; reveal the identity of witnesses in investigations or inquiries, thereby providing an opportunity for the subjects of the investigations or inquiries or others to harass, intimidate, or otherwise interfere with the collection of evidence or other information from such witnesses; or reveal the identity of confidential informants, which would negatively affect the informant’s usefulness in any ongoing or future investigations or protective activities and discourage members of the public from cooperating as confidential informants in any future investigations or protective activities. (f) From subsections (e)(4)(G), (H), and (I) (Agency Requirements), and (f) (Agency PO 00000 Frm 00020 Fmt 4701 Sfmt 4700 Rules) because portions of this system are exempt from the individual access provisions of subsection (d) for the reasons noted above, and therefore DHS is not required to establish requirements, rules, or procedures with respect to such access. Providing notice to individuals with respect to the existence of records pertaining to them in the system of records or otherwise setting up procedures pursuant to which individuals may access and view records pertaining to themselves in the system would undermine investigative or protective efforts and reveal the identities of witnesses, and potential witnesses, and confidential informants. (g) From subsection (e)(5) (Maintenance of Information Used in Making any Determination) because in the collection of information for law enforcement and protective purposes it is impossible to determine in advance what information is accurate, relevant, timely, and complete. Compliance with (e)(5) would preclude Secret Service DHS agents from using their investigative and protective training and exercising good judgment to both conduct and report on investigations or other protective activities. (h) From subsection (e)(8) (Notice on Individuals) because compliance would interfere with DHS’ ability to obtain, serve, and issue subpoenas, warrants, and other law enforcement mechanisms that may be filed under seal, or/and could result in disclosure of investigative or protective techniques, procedures, and evidence. (i) From subsection (g) (Civil Remedies) to the extent that the system is exempt from other specific subsections of the Privacy Act relating to individuals’ rights to access and amend their records contained in the system. Therefore DHS is not required to establish rules or procedures pursuant to which individuals may seek a civil remedy for the agency’s: Refusal to amend a record; refusal to comply with a request for access to records; failure to maintain accurate, relevant, timely and complete records; or failure to otherwise comply with an individual’s right to access or amend records. Dated: August 20, 2009. Mary Ellen Callahan, Chief Privacy Officer, Department of Homeland Security. [FR Doc. E9–20757 Filed 8–28–09; 8:45 am] BILLING CODE 4810–42–P DEPARTMENT OF HOMELAND SECURITY Office of the Secretary 6 CFR Part 5 [Docket No. DHS–2009–0047] Privacy Act of 1974: Implementation of Exemptions; Department of Homeland Security U.S. Secret Service—003 NonCriminal Investigation Information System of Records AGENCY: E:\FR\FM\31AUR5.SGM Privacy Office, DHS. 31AUR5 Federal Register / Vol. 74, No. 167 / Monday, August 31, 2009 / Rules and Regulations ACTION: Final rule. SUMMARY: The Department of Homeland Security is issuing a final rule to amend its regulations to exempt portions of a Department of Homeland Security U.S. Secret Service system of records entitled the ‘‘Department of Homeland Security U.S. Secret Service—003 Non-Criminal Investigation Information System of Records’’ from certain provisions of the Privacy Act. Specifically, the Department exempts portions of the Department of Homeland Security U.S. Secret Service—003 Non-Criminal Investigation Information system from one or more provisions of the Privacy Act because of criminal, civil, and administrative enforcement requirements. DATES: Effective Date: This final rule is effective August 31, 2009. FOR FURTHER INFORMATION CONTACT: For general questions please contact: Latita Payne (202–406–6370), Privacy Point of Contact, United States Secret Service, Washington, DC 20223. For privacy issues contact: Mary Ellen Callahan (703–235–0780), Chief Privacy Officer, Privacy Office, U.S. Department of Homeland Security, Washington, DC 20528. SUPPLEMENTARY INFORMATION: Background The Department of Homeland Security (DHS) published a notice of proposed rulemaking in the Federal Register, 73 FR 77546, December 19, 2008, proposing to exempt portions of the system of records from one or more provisions of the Privacy Act because of the U.S. Secret Service’s (Secret Service) protective functions and its criminal, civil, and administrative enforcement responsibilities. The system of records is the DHS/Secret Service—003 NonCriminal Investigation Information system. The DHS/Secret Service—003 Non-Criminal Investigation Information system of records notice was published concurrently in the Federal Register, 73 FR 77813, December 19, 2008, and comments were invited on both the notice of proposed rulemaking and the system of records notice. No comments were received. PWALKER on DSK8KYBLC1PROD with RULES5 Public Comments DHS received no comments on the notice of proposed rulemaking or the system of records notice. DHS will implement the rulemaking as proposed. List of Subjects in 6 CFR Part 5 Freedom of information; Privacy. VerDate Nov<24>2008 18:53 Aug 28, 2009 For the reasons stated in the preamble, DHS amends Chapter I of Title 6, Code of Federal Regulations, as follows: ■ Jkt 217001 PART 5—DISCLOSURE OF RECORDS AND INFORMATION 1. The authority citation for Part 5 continues to read as follows: ■ Authority: 6 U.S.C. 101 et seq.; Public Law 107–296, 116 Stat. 2135; 5 U.S.C. 301. Subpart A also issued under 5 U.S.C. 552. Subpart B also issued under 5 U.S.C. 552a. 2. Add at the end of Appendix C to Part 5, the following new paragraph ‘‘36’’: ■ Appendix C to Part 5—DHS Systems of Records Exempt From the Privacy Act * * * * * 36. The DHS/Secret Service—003 NonCriminal Investigation Information system of records consists of electronic and paper records and will be used by DHS and its components. The DHS/Secret Service—003 Non-Criminal Investigation Information system is a repository of information held by DHS in connection with its several and varied missions and functions, including, but not limited to: The enforcement of civil and criminal laws; criminal, civil, protective and background investigations and inquiries, and proceedings thereunder; the protection of the President of the United States or other individuals and locations pursuant to Section 3056 and 3056A of Title 18; and the hiring of employees through an application process which includes the use of polygraph examinations. The DHS/Secret Service—003 Non-Criminal Investigation Information system contains information that is collected by, on behalf of, in support of, or in cooperation with DHS and its components and may contain personally identifiable information collected by other Federal, State, local, tribal, foreign, or international government agencies, as well as private corporate, educational and other entities. The Secretary of Homeland Security has exempted this system from the following provisions of the Privacy Act, subject to the limitations set forth in 5 U.S.C. 552a(c)(3) and (4); (d); (e)(1), (e)(2), (e)(3), (e)(4)(G), (e)(4)(H), (e)(4)(I), (e)(5) and (e)(8); (f), and (g) pursuant to 5 U.S.C. 552a(j)(2). Additionally, the Secretary of Homeland Security has exempted this system from the following provisions of the Privacy Act, subject to the limitations set forth in 5 U.S.C. 552a(c)(3), (d), (e)(1), (e)(4)(G), (e)(4)(H), (e)(4)(I), and (f) pursuant to 5 U.S.C. 552a(k)(1), (k)(2), (k)(3), (k)(5), and (k)(6). Exemptions from these particular subsections are justified, on a caseby-case basis to be determined at the time a request is made, for the following reasons: (a) From subsection (c)(3) and (4) (Accounting for Disclosures) because release of the accounting of disclosures could alert the subject of an investigation of an actual or potential criminal, civil, or regulatory violation to the existence of the investigation, or protective inquiry, and reveal investigative interest on the part of DHS as well as the recipient agency. Disclosure of the PO 00000 Frm 00021 Fmt 4701 Sfmt 4700 45089 accounting would therefore present a serious impediment to law enforcement efforts and/ or the Secret Service’s protective mission. Disclosure of the accounting would also permit the individual who is the subject of a record to impede the investigation or inquiry, to tamper with witnesses or evidence, and to avoid detection or apprehension, which would undermine the entire investigative or inquiry process. (b) From subsection (d) (Access to Records) because access to the records contained in this system of records could inform the subject of an investigation of an actual or potential criminal, civil, or regulatory violation, or protective inquiry to the existence of the investigation or inquiry, and reveal investigative interest on the part of DHS or another agency. Access to the records could permit the individual who is the subject of a record to impede the investigation or inquiry, to tamper with witnesses or evidence, and to avoid detection or apprehension. Amendment of the records could interfere with ongoing investigations and law enforcement or protective activities and/or could disclose security-sensitive information that could be detrimental to homeland security or the protective mission of the Secret Service. (c) From subsection (e)(1) (Relevancy and Necessity of Information) because in the course of investigations into potential violations of Federal law or protective inquiries, the accuracy of information obtained or introduced occasionally may be unclear or the information may not be strictly relevant or necessary to a specific investigation or protective inquiry. In the interests of effective law enforcement and/or the protective mission of the Secret Service, it is appropriate to retain all information that may aid in establishing patterns of unlawful activity, or a threat to an individual, location or event protected or secured by the Secret Service. (d) From subsection (e)(2) (Collection of Information from Individuals) because requiring that information be collected from the subject of an investigation or protective inquiry would alert the subject to the nature or existence of an investigation or inquiry, thereby interfering with the related investigation or inquiry and law enforcement or protective activities. (e) From subsection (e)(3) (Notice to Individuals Providing Information) because providing such detailed information would impede law enforcement or protective activities in that it could compromise investigations or inquiries by: Revealing the existence of an otherwise confidential investigation or inquiry and thereby provide an opportunity for the subject of an investigation or inquiry to conceal evidence, alter patterns of behavior, or take other actions that could thwart investigative or protective efforts; reveal the identity of witnesses in investigations or inquiries, thereby providing an opportunity for the subjects of the investigations or inquiries or others to harass, intimidate, or otherwise interfere with the collection of evidence or other information from such witnesses; or reveal the identity of confidential informants, which would negatively affect the E:\FR\FM\31AUR5.SGM 31AUR5 45090 Federal Register / Vol. 74, No. 167 / Monday, August 31, 2009 / Rules and Regulations PWALKER on DSK8KYBLC1PROD with RULES5 informant’s usefulness in any ongoing or future investigations or protective activities and discourage members of the public from cooperating as confidential informants in any future investigations or protective activities. (f) From subsections (e)(4)(G), (H), and (I) (Agency Requirements), and (f) (Agency Rules) because portions of this system are exempt from the individual access provisions of subsection (d) for the reasons noted above, and therefore DHS is not required to establish requirements, rules, or procedures with respect to such access. Providing notice to individuals with respect to the existence of records pertaining to them in the system of records or otherwise setting up procedures pursuant to which individuals may access and view records pertaining to themselves in the system would undermine investigative or protective efforts and reveal the identities of witnesses, and potential witnesses, and confidential informants. (g) From subsection (e)(5) (Maintenance of Information Used in Making any Determination) because in the collection of information for law enforcement and protective purposes it is impossible to determine in advance what information is accurate, relevant, timely, and complete. Compliance with (e)(5) would preclude Secret Service agents from using their investigative and protective training, and exercising good judgment to both conduct and report on investigations or other protective activities. (h) From subsection (e)(8) (Notice on Individuals) because compliance would interfere with DHS’ ability to obtain, serve, and issue subpoenas, warrants, and other law enforcement mechanisms that may be filed under seal, or could result in disclosure of investigative or protective techniques, procedures, and evidence. (i) From subsection (g) (Civil Remedies) to the extent that the system is exempt from other specific subsections of the Privacy Act relating to individuals’ rights to access and amend their records contained in the system. Therefore DHS is not required to establish rules or procedures pursuant to which individuals may seek a civil remedy for the agency’s: Refusal to amend a record; refusal to comply with a request for access to records; failure to maintain accurate, relevant, timely and complete records; or failure to otherwise comply with an individual’s right to access or amend records. Dated: August 20, 2009. Mary Ellen Callahan, Chief Privacy Officer, Department of Homeland Security. [FR Doc. E9–20756 Filed 8–28–09; 8:45 am] BILLING CODE 4810–42–P VerDate Nov<24>2008 18:53 Aug 28, 2009 Jkt 217001 DEPARTMENT OF HOMELAND SECURITY rulemaking and system of records notice. No comments were received. Office of the Secretary Public Comments DHS received no comments on the notice of proposed rulemaking or system of records notice. DHS will implement the rulemaking as proposed. 6 CFR Part 5 [Docket No. DHS–2009–0048] Privacy Act of 1974: Implementation of Exemptions; Department of Homeland Security U.S. Secret Service—004 Protection Information System of Records Privacy Office, DHS. Final rule. List of Subjects in 6 CFR Part 5 Freedom of information; Privacy. ■ For the reasons stated in the preamble, DHS amends Chapter I of Title 6, Code of Federal Regulations, as follows: AGENCY: ACTION: PART 5—DISCLOSURE OF RECORDS AND INFORMATION SUMMARY: The Department of Homeland Security is issuing a final rule to amend its regulations to exempt portions of a Department of Homeland Security U.S. Secret Service system of records entitled the ‘‘Department of Homeland Security U.S. Secret Service—004 Protection Information System of Records’’ from certain provisions of the Privacy Act. Specifically, the Department exempts portions of the Department of Homeland Security U.S. Secret Service—004 Protection Information system from one or more provisions of the Privacy Act because of criminal, civil, and administrative enforcement requirements. DATES: Effective Date: This final rule is effective August 31, 2009. FOR FURTHER INFORMATION CONTACT: For general questions please contact: Latita Payne (202–406–6370), Privacy Point of Contact, United States Secret Service, Washington, DC 20223. For privacy issues contact: Mary Ellen Callahan (703–235–0780), Chief Privacy Officer, Privacy Office, U.S. Department of Homeland Security, Washington, DC 20528. SUPPLEMENTARY INFORMATION: Background The Department of Homeland Security (DHS) published a notice of proposed rulemaking in the Federal Register, 73 FR 77551, December 19, 2008, proposing to exempt portions of the system of records from one or more provisions of the Privacy Act because of the U.S. Secret Service (Secret Service) protective functions and its criminal, civil, and administrative enforcement responsibilities. The system of records is the DHS/Secret Service—004 Protection Information system. The DHS/Secret Service—004 Protection Information system of records notice was published concurrently in the Federal Register, 73 FR 77733, December 19, 2008, and comments were invited on both the notice of proposed PO 00000 Frm 00022 Fmt 4701 Sfmt 4700 1. The authority citation for Part 5 continues to read as follows: ■ Authority: Public Law 107–296, 116 Stat. 2135, 6 U.S.C. 101 et seq.; 5 U.S.C. 301. Subpart A also issued under 5 U.S.C. 552. Subpart B also issued under 5 U.S.C. 552a. 2. Add at the end of Appendix C to Part 5, Exemption of Record Systems under the Privacy Act, the following new paragraph ‘‘37’’: ■ Appendix C to Part 5—DHS Systems of Records Exempt From the Privacy Act * * * * * 37. The DHS/Secret Service—004 Protection Information system of records consists of electronic and paper records and will be used by DHS and its components. The DHS/Secret Service—004 Protection Information system is a repository of information held by DHS in connection with its several and varied missions and functions, including, but not limited to: the enforcement of civil and criminal laws; investigations, inquiries, and proceedings thereunder; and the protection of the President of the United States or other individuals and locations pursuant to Sections 3056 and 3056A of Title 18. The DHS/Secret Service—004 Protection Information system contains information that is collected by, on behalf of, in support of, or in cooperation with DHS and its components and may contain personally identifiable information collected by other Federal, State, local, Tribal, foreign, or international government agencies, as well as private corporate or other entities. The Secretary of Homeland Security has exempted this system from the following provisions of the Privacy Act, subject to the limitations set forth in 5 U.S.C. 552a(c)(3) and (4); (d); (e)(1), (e)(2), (e)(3), (e)(4)(G), (e)(4)(H), (e)(4)(I), (e)(5) and (e)(8); (f), and (g) pursuant to 5 U.S.C. 552a(j)(2). Additionally, the Secretary of Homeland Security has exempted this system from the following provisions of the Privacy Act, subject to the limitations set forth in 5 U.S.C. 552a (c)(3), (d), (e)(1), (e)(4)(G), (e)(4)(H), (e)(4)(I), and (f) pursuant to 5 U.S.C. 552a(k)(1), (k)(2), and (k)(3). Exemptions from these particular subsections are justified, on a case-by-case basis to be determined at the time a request is made, for the following reasons: E:\FR\FM\31AUR5.SGM 31AUR5
[Pages 45088-45090]
[FR Doc No: E9-20756]
Homeland Security U.S. Secret Service--003 Non-Criminal Investigation
``Department of Homeland Security U.S. Secret Service--003 Non-Criminal
the Department of Homeland Security U.S. Secret Service--003 Non-
Criminal Investigation Information system from one or more provisions
proposed rulemaking in the Federal Register, 73 FR 77546, December 19,
more provisions of the Privacy Act because of the U.S. Secret Service's
the DHS/Secret Service--003 Non-Criminal Investigation Information
system. The DHS/Secret Service--003 Non-Criminal Investigation
Information system of records notice was published concurrently in the
Federal Register, 73 FR 77813, December 19, 2008, and comments were
Authority: 6 U.S.C. 101 et seq.; Public Law 107-296, 116 Stat.
``36'':
36. The DHS/Secret Service--003 Non-Criminal Investigation
Service--003 Non-Criminal Investigation Information system is a
The enforcement of civil and criminal laws; criminal, civil,
protective and background investigations and inquiries, and
proceedings thereunder; the protection of the President of the
United States or other individuals and locations pursuant to Section
3056 and 3056A of Title 18; and the hiring of employees through an
application process which includes the use of polygraph
examinations. The DHS/Secret Service--003 Non-Criminal Investigation
Information system contains information that is collected by, on
international government agencies, as well as private corporate,
educational and other entities. The Secretary of Homeland Security
pursuant to 5 U.S.C. 552a(k)(1), (k)(2), (k)(3), (k)(5), and (k)(6).
[[Page 45090]]
agents from using their investigative and protective training, and
may be filed under seal, or could result in disclosure of