Source: https://governance.enfield.gov.uk/ieListDocuments.aspx?CId=115&MId=12884
Timestamp: 2019-05-22 16:49:42
Document Index: 664617052

Matched Legal Cases: ['ART 2', 'art 1', 'art 1', 'art1', 'art 2', 'art 1', 'art 2', 'art 1', 'art 2', 'art 2']

Agenda for Overview & Scrutiny Committee on Tuesday, 19th March, 2019, 6.00 pm
AGENDA PART 2 PDF 190 KB
It was noted that Councillor Rick Jewell was substituting for Councillor Gina Needs and Councillor Hockney was substituting for Councillor Edward Smith for item 3 – ‘Call in of Decision: Meridian Water Station Public Realm Place Making’.
Apologies for absence had been received from Councillor Alev Cazimoglu Cabinet Member for Health and Social Care and from Councillor Gina Needs.
Councillor Levy reminded everyone that discussion on the two call-ins to be looked at this evening, should be about the specific reasons for call-in given in the papers and responses to them. The reasons given should be evidence based and not opinions or statements. Discussion needs to specify what is being asked to go back to the decision taker for reconsideration.
CALL IN OF DECISION: MERIDIAN WATER STATION PUBLIC REALM PLACE MAKING PDF 143 KB
To receive and consider a report from the Director of Law and Governance outlining details of a call-in received on the Portfolio Decision taken on Meridian Water Station- Public Realm Place Making (Report No.202).
The decision that has been called in was a Portfolio Decision taken on 22 February 2019 and included on the Publication of Decision List No: 52/18-19 (List Ref: 4/52/18-19) issued on 22 February 2019.
Appendix1call in , item 1032. PDF 4 KB
PL 18.136 P Part 1 , item 1032. PDF 257 KB
Appendix2 call in , item 1032. PDF 4 KB
signed sheet Meridian Water Station Public Realm Place Making , item 1032. PDF 78 KB
Appendix3 call in , item 1032. PDF 4 KB
There are a further 2 documents.View the full list of documents for item 1032.
The Committee received a report from the Director of Law and Governance outlining details of a call-in received on the decision taken by the Leader of the Council on the Meridian Water Station, Public Realm Place Making.
The Chair invited Councillor Smith to outline the reasons for call-in. It was noted that this discussion was held in public under the part 1 section of the meeting.
Councillor Smith outlined the reasons for calling in the decision:
The report provided was not clear in some respects and although responses had been provided to the reasons for call-in – not all points had been covered. However, he said the level of reporting was improving.
Concern that the estimate for the cost of works had increased substantially and that the costs had not been properly reported at the call-in meeting in September 2018.
That the estimated cost of the project appeared to have risen by 62% in four months, which he now estimates to be £3.9million. A cost breakdown had been prepared by Councillor Smith which gave what he considered to be an estimate of total scheme costs. He had sought a detailed cost breakdown from officers, which had subsequently been provided by them and which had been included in the agenda papers.
The decision to award the design and works contract to a single contractor -Volker Fitzpatrick was taken after a failed procurement and a renegotiated contract, when the original Master Developer procurement was abandoned. Earlier concerns had been given that the lack of a competitive procurement process for the scheme might lead to significant increase in costs which, he felt, was now apparent.
Further clarity was needed regarding the cost estimate for the scheme - what fees have been included and maintenance expenditure expected.
Councillor Levy, reminded everyone that calling- in a decision was not a mechanism to satisfy curiosity as this could be achieved by other means, for example by having discussions with officers and asking for further information.
He invited Councillor Caliskan to respond to the points raised by Councillor Smith.
The response of the Leader of the Council, Councillor Caliskan. She highlighted the following:
The decision to call-in this report was a waste of members and officers time. Four reports relating to Meridian Water have been called-in which could have been resolved by members discussing issues of concern with officers or with the Chief Executive or herself.
As set out in the ‘Response to reasons for call- in’ the latest Delegated Authority Report (DAR) provides a full and complete break down of the costs which show that there has not been an increase in costs. The correct figure for the works is £3.5 million which is within the original estimates given at the previous Overview and Scrutiny Committee in September. This reflects the VolkerFitzpatrick contract works at £3m and £500k on other packages.
The sequencing of the Meridian Water contract meant that ... view the full minutes text for item 1032.
CALL IN OF DECISION: ENFIELD COUNCIL AND ENFIELD CLINICAL COMMISSIONING GROUP (CCG) JOINT COMMISSIONING FOR COMMUNITY REHABILITATION SUPPORT SERVICES PDF 144 KB
To receive and consider a report from the Director of Law and Governance outlining details of a call-in received on the Portfolio Decision taken on Enfield Council and Enfield Clinical Commissioning Group (CCG) joint commissioning for Community Rehabilitation Support Services (Report No.203).
The decision that has been called in was a Portfolio Decision taken on 22 February 2019 and included on the Publication of Decision List No: 52/18-19 (List Ref: 2/52//18-19) issued on 22 February 2019.
Appendix1call in , item 1033. PDF 4 KB
Part1 report , item 1033. PDF 197 KB
Appendix2 call in , item 1033. PDF 4 KB
Signed Call in front sheet , item 1033. PDF 78 KB
The Committee received a report from the Director of Law and Governance outlining details of a call-in received on the Portfolio decision taken on Enfield Council and Enfield Clinical Commissioning Group (CCG) joint commissioning for Community Rehabilitation Support Services (Report no:203).
MINUTES OF MEETING HELD ON 19TH FEBRUARY 2019 PDF 111 KB
To agree the minutes of the meeting held on the 19th February 2019.
AGREED the minutes of the meeting held on 19 February 2019.
MERIDIAN WATER STATION - PUBLIC REALM PLACE MAKING
View the reasons why item 1037. is restricted
Portfolio report considered as part of the decision made on 22 February 2019.
NOTED the information provided under the part 2 agenda.
All discussions took place under part 1 of the agenda
ENFIELD COUNCIL AND ENFIELD CLINICAL COMMISSIONING GROUP (CCG) JOINT COMMISSIONING FOR COMMUNITY REHABILITATION SUPPORT SERVICES
View the reasons why item 1038. is restricted
To receive the Part 2 information relating to the Call-in on Enfield Council and Enfield Clinical Commissioning Group joint commissioning for the Community Rehabilitation Support Services.
The information should be considered in conjunction with the information provided under Agenda item 4, on the part 1 agenda.
Appendix3 call in , item 1038. PDF 4 KB
Restricted enclosure 19 View the reasons why document 1038./3 is restricted
Restricted enclosure 20 View the reasons why document 1038./4 is restricted
The Committee received the information provided on the Enfield Council and Enfield Clinical Commissioning Group (CCG) joint commissioning for Community Rehabilitation Support Service which had been included in the part 2 section of the agenda.
The Chair invited Councillor Clare De Silva to outline the reasons for call-in
Councillor De Silva referred to the Delegated Authority Report which set out details of the current support provision for Enfield residents with high mental health needs that require more intensive support within the community. The part 2 of the report proposes the remodelled service.
Councillor De Silva’s concerns relate to the financial modelling/ costings used, she was not challenging the process of going out to tender.
Bind Nagra (Director of Adult Social Care) explained the modelling process used for obtaining and assessing tenders from providers for this service.
Other points discussed included
Briefings could be provided to Councillor De Silva regarding the proposals as they developed.
Iain Hart (Service Development Manager), said it was hoped that the new contract would commence from the beginning of January 2020.
Section117 contributions were explained.
Following the discussion and noting the comments made the Committee agreed to confirm the decision.
‘To agree the proposal to remodel and retender the pathway for service users with high/complex mental health needs, currently in secure units or locked rehab, requiring a well-supported transition back into the community.’
Councillors Levy, Akpinar, Aramaz, Susan Erbil and Jewell voted in favour of the above decision. Councillors Smith and Hockney abstained.