Source: http://www.dfps.state.tx.us/handbooks/Licensing/Files/LPPH_pg_3400.asp
Timestamp: 2018-05-21 20:55:03
Document Index: 21481573

Matched Legal Cases: ['§748', '§744', '§743', '§750', '§745', '§745', '§745', '§745', '§746']

• The operation has changed ownership, which has resulted in changes to policy and procedure or direct care staff (see 3930 Change in Ownership).
If an operation’s deficiencies result in the inspector making a determination that the operation poses a risk to the health and safety of children, Licensing denies the non-expiring license.
3531 Time Frame for Issuing a Non-Expiring License
The inspector develops a plan of action for the operation to achieve compliance during the second initial period, as appropriate. If the permit holder does not agree, the inspector informs the permit holder that a denial of the non-expiring license will result and the operation must close.
3530 Non-Expiring License
The inspector signs and mails the non-expiring license and issuance letter (which are both generated in CLASS) within six months after the date the initial license is issued or renewed.
The non-expiring license must be issued no later than the first day after the initial permit expires. For example, if the initial permit expires August 31, the non-expiring license must be entered in CLASS no later than September 1.
The effective (issuance) date of the permit is the date that the inspector signs the permit. The non-expiring permit supersedes the initial license.
3531.1 Criteria for Issuing a Non-Expiring License
The inspector issues the non-expiring license when:
• payment of the non-expiring license fee has been verified; and
If an investigation is in progress at the end of the initial period, the inspector delays the decision to issue the non-expiring license until the investigation is complete, or recommends denial. The initial license continues in effect and does not expire until a decision to issue or deny is made. The inspector documents the reason for the delay in CLASS.
3532 Non-Expiring License for an Operation That Changes Ownership or Location
If a licensed or certified operation (other than a child-placing agency or an operation with a compliance certificate) changes its ownership or location, the permit is automatically revoked. However, an operation that was licensed at the time it changed ownership or location qualifies for a non-expiring license without going through the initial license period if the operation does not change:
The inspector may issue an initial license in lieu of a non-expiring license to a previously licensed operation that:
3930 Change of Ownership
The inspector obtains supervisory approval if recommending that the initial license be allowed to expire without issuing a non-expiring license. See 3230 Withdrawal of an Application for a Permit.
3550 Denying a Non-Expiring License
If the recommendation is to deny issuance of a non-expiring license, the inspector sends documentation to the supervisor before the end of the initial period so that the intent to deny letter can be signed within the six months.
3800 Handling Changes in an Operation
• a change in the hours, days, or months of operation;
DFPS Rules, 26 TAC §§748.63; 748.1203; 749.63; 749.303; 749.1101; 750.61; 750.153; 750.501(1); 750.1009(3)
• a change of location by a child-placing agency.
The inspector must address the change as soon as he or she learns of it.
3811 When Change Poses Risk to Children
The inspector must evaluate the change and may deny the request if it would pose a risk to children. If the operation is on an evaluation or probation plan, or has been notified of adverse action, the inspector must deny the request for a change if the change would increase the risk to children.
3812 When Prior Notification of Change Is Required of Governing Bodies
Administrative rules and minimum standards for all types of operations (except listed homes and operations that have compliance certificates) require that an operation’s governing body notify the Licensing division before making any change that would violate the restrictions or conditions on the permit.
DFPS Rules, 26 TAC §§744.301; 746.301; 747.301; 748.1203; 749.1101; 750.153; 750.1009
3813 Amendment of Permit to Increase Capacity
Some residential operations are subject to public notice and hearing requirements before the permit can be amended to increase capacity. The notice must be published after the request to increase capacity has been evaluated by Licensing. See 3321 Public Notice and Hearing Requirements for Residential Licensing and its subitems.
3814 Approval Required Before Change Is Implemented
The operation must wait until the changes are approved by Licensing before making the change in the operation.
3815 Amendment as an Adverse Action
If the permit holder does not agree to a change that the inspector is imposing as a remedy, the inspector handles the amendment as an adverse action. See 7600 Adverse Actions.
3816 Administrative Review and Appeal
A permit holder has a right to an administrative review and appeal when Licensing staff plan an adverse amendment after issuance that changes restrictions or conditions to a permit. See 7700 Legal Actions When an Operation Disagrees With the Actions of an Inspector.
3820 Handling Changes to a License, Certificate, or Registration Permit
Determine whether the change will necessitate amending the permit. When information about a plan for changing the operation is received, the inspector completes the following tasks.
3822 Documenting Changes in CLASS and the Child Day Care Licensing Application
For licensed or certified child day care operations, if amending the permit is not required but the restrictions recorded on Form 2910 Child Day Care Licensing Application, have changed, the inspector updates the form by one of the following methods:
• Recording the new information on the current Form 2910, signing and dating the form, and sending a copy of the updated form to the permit holder.
• Sending a copy of the current Form 2910 to the permit holder to record the changes, signing and dating the form, and returning the form.
The inspector documents the changes in the operation’s record in CLASS.
For registered child care homes, if amending the permit is not required but the restrictions recorded in CLASS have changed, the inspector documents the changes in the operation’s record in CLASS. Restrictions include the operation’s capacity, the ages of the children, and the hours, days, and months of operation.
If amending the permit is necessary, the inspector completes these tasks:
a. Determine whether the changes could violate statute, administrative rules, or minimum standard rules.
b. If a physical change has been made to the operation, the inspector:
• makes an inspection within 30 days after receiving the information from the operation. This includes a child-placing agency that moves to a new location. Include all standards related to the child-placing agency’s location and building; and
• ensures that a residential or day care facility obtains approved fire and health inspections when adding space to increase capacity.
c. Discuss the change with the permit holder or designee to ensure agreement with the changes to the permit.
d. For residential child care operations that want to increase their capacity and are subject to public notice and hearing requirements, see 3321 Public Notice and Hearing Requirements for Residential Licensing and its subitems.
e. Provide information on fees, if applicable.
f. Verify that the amendment fee, if required, has been paid.
g. If compliance is established, process the amendment by preparing a new permit, keep the original issuance date, and note the date of the amendment.
h. Enter information in CLASS as follows:
i. All Operations
• Document the changes in the operation’s record in CLASS on the Issuance page, in the Amendments field, and update the restrictions and conditions that have changed in CLASS.
• State the reason for the amendment on CLASS Form 2803 Child-Care Issuance Letter. Sign and mail Form 2803 and the permit.
ii. Licensed or Certified Day Care
• For licensed or certified child day care, record the information on the current CLASS Form 2910 Child Day Care Licensing Application, and sign and date the form.
iii. Child-Placing Agencies
• When a child-placing agency moves its branch office, the inspector changes the address of the branch office in CLASS.
• When a child-placing agency adds a branch office, the inspector records applicable information about the branch office in CLASS.
3824 When to Amend a Permit
If the permit holder fails to report the changes affecting the restrictions or conditions on the permit, or if the inspector adds restrictions or conditions after issuance, initiate an amendment of the permit the inspector does the following.
Inform the permit holder of the required changes to the permit. If the permit holder agrees, process the amendment as described in this item.
If the permit holder does not agree to the changes, handle the amendment as an adverse action. See 7600 Adverse Actions.
Send the necessary documentation with the amendment recommendation to the Licensing supervisor for approval.
Mail the permit with a certified letter prepared according to 7600 Adverse Actions.
3825 How to Deny a Permit
If it is necessary to deny the permit, follow the procedures in 7600 Adverse Actions.
3900 Handling Changes in the Type of Permit, Location, and Ownership
3910 Changes in Type of Permit
In order to change to a different type of permit, the governing body or owner of an operation must apply for a new permit and submit the appropriate fees.
3911 Establishing Compliance With Minimum Standard Rules
See 3310 Evaluating Before Issuing a Permit to determine whether to issue an initial or non-expiring permit to a licensed operation.
3912 Types of Changes
Change of type requested by a governing body may include:
a. a licensed operation changing the type of operation;
b. a licensed operation becoming a registered operation;
c. a registered operation home becoming a licensed operation;
d. a registered operation becoming a listed operation;
e. an operation deciding to add an additional permit for a different category of care;
f. a listed operation becoming a registered operation; or
g. an operation with a compliance certificate becoming a licensed operation.
3913 When a Permit Is Added or Replaced
A new permit will supersede the old unless the operation is adding an additional permit. A statement should be added to the issuance letter if the new permit is replacing an existing permit.
3914 Public Notice and Hearing Requirements
For residential child-care, applicants may be subject to public notice and hearing requirements. See 3321 Public Notice and Hearing Requirements for Residential Licensing.
3915 Documentation in CLASS
To retain the history of the operation, the inspector enters the operation number in the Issuance History field on the Main Facility page in CLASS.
2200 Types of Child Care and Multiple Operations
CLASS Online Help: Close an Operation, Receiving a Day Care / Residential Care Application
If a licensed or certified operation (other than a child-placing agency or an operation with a compliance certificate) changes its location, the permit is automatically revoked. However, an operation that was licensed at the time it changed location qualifies for a non-expiring license without going through the initial license period. This applies only if the operation does not change:
The permit holder must notify Licensing as early as possible before the move and reapply for a new permit in order to operate at the new location.
DFPS Rules, 40 TAC §§743.7; 745.429; 745.435
DFPS Rules, 26 TAC §750.1009(1)
See 3532 Non-Expiring License for an Operation That Changes Ownership or Location.
3921 Time Frames for Notification and Subsequent Actions
3921.1 Child-Placing Agency
If a child-placing agency is going to move, the permit holder must notify Licensing of the move no later than 15 days before the move. The inspector sends Form 2969 CPA Change of Address letter to the permit holder. The permit holder completes page 2 of the form and returns it to Licensing. The inspector processes the move as an amendment to the license and inspects the new location before issuing the amended permit.
A CPA is not required to pay a new fee until its anniversary date. If a CPA moves without giving Licensing timely notification of the move, the license may be revoked.
3921.2 Listed Operation
If a listed operation changes location, the listed permit holder must notify Licensing as early as possible before the move, but no later than 15 days after the move.
The inspector provides CLASS Form 2811 Change of Address Request, and the listed permit holder must complete the form showing the new address. The inspector amends the listing permit to reflect the new address. The issuance date on the listing permit is not changed and the listing remains in effect.
There is no additional fee for a change in location for the listed operation. If a listed operation moves without notifying Licensing within 15 days of the move, the listing permit may be revoked.
DFPS Rules, 40 TAC §745.431
3921.3 Registered Operation
If a registered operation changes location, the registered permit holder must notify Licensing as early as possible before the move, or no later than 15 days after the move. The inspector provides Form 2811, Change of Address Request located in CLASS, and the registered permit holder must complete the form showing the new address.
The inspector evaluates for compliance with the standards affected by a change in operation at the new location. If there is compliance with minimum standard rules, the inspector amends the registration permit to reflect the new address. The issuance date on the registration permit is not changed and the registration permit remains in effect.
There is no additional fee for a change in location for the registered operation. If the registered operation moves without notifying Licensing within 15 days of the move, the registration permit may be revoked.
DFPS Rules, 40 TAC §745.433
If Licensing staff learns that a licensed or certified operation (other than a child-placing agency) or an operation with a compliance certificate has changed or will change location, the inspector sends CLASS Form Vol Suspension/Relocation/Clsr Letter 2865e, 2825 to the permit holder confirming the move. New application materials for the new location must be enclosed with the form, if they had not been provided previously.
The application is processed according to the procedures in:
If the operation continues to provide care at the new location, the inspector handles the operation as an illegal operation.
See 3313.4 Evaluating Compliance to determine whether an initial or non-expiring permit is needed for licensed operations.
3922.1 Residential Child-Care Operation
If a residential child-care operation (other than a CPA) was issued a permit before January 1, 2007, but later changes location, the operation must comply with all current minimum standard rules and can no longer operate under any of the grandfather provisions in Texas Administrative Code (TAC) Chapters 748 or 750.
3923 Relocation of a Child-Placing Agency
If Licensing staff learn that a child-placing agency (CPA) is going to move, the inspector sends Form 2969 CPA Change of Address letter to the permit holder. The permit holder must complete page 2 of the form and return it to Licensing.
The inspector processes the move as an amendment to the license, and must inspect the new location before issuance. See 3810 Circumstances That May Require Amending the Permit.
If a child-placing agency was issued a permit before January 1, 2007, and changes location, the CPA continues to operate with an amended permit under the grandfather provisions in Chapter 749 of the Texas Administrative Code.
3924 Relocation of a Registered or Listed Operation
If Licensing staff learns that a listed or registered operation has moved, the inspector sends CLASS Form 2811 Change of Address Letter to the permit holder. Neither a listed nor a registered operation is required to pay a new fee until the operation’s anniversary date.
If the registered or listed operation fails to notify Licensing staff within 15 days after a move and continues to provide care for children, the inspector handles the operation as an illegal operation. The inspector documents in the operation's record in CLASS how Licensing learned about the change.
6560 Investigations of Illegal Operations With No Allegations of Abuse or Neglect
Corrective and Adverse Action
Process Address Change DC (for Registered and Listed Homes)
Receive a Residential Care Application
Address Changes RC (information for entering a change of location in CLASS for a child-placing agency)
A change in ownership includes the any of the following:
DFPS Rules, 40 TAC §§745.437; 745.439
3931 Confirmation of Change and Reapplication for Permit
If Licensing staff learn that an operation has changed or will change ownership, the inspector sends CLASS Form Vol Suspension/Relocation/Clsr Letter 2865e, 2825, to the permit holder confirming the change. The inspector also provides application materials to the new owner. The new owner must apply for a permit.
DFPS Rules, 40 TAC §745.429
DFPS Rules, 26 TAC §§746.303; 748.133(1); 749.133(1); 750.123(1)