Source: https://www.townofkeenesburg.com/government/agendas_and_minutes/2017_minutes.php
Timestamp: 2020-05-29 09:26:47
Document Index: 311756725

Matched Legal Cases: ['§ 24', '§ 24', '§ 24', '§ 24', '§ 24', '§ 24', '§ 24']

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Home Government Agendas & Minutes 2017 Minutes
MONDAY, JANUARY 23, 2017 6:00 P.M.
The Board of Trustees of the Town of Keenesburg met in a regular session Monday, January 23, 2017 at Keenesburg Town Hall Located at 140 South Main Street. Mayor Kipp called the meeting to order at 6:00 p.m.
Members Present: Mayor Danny Kipp, Trustees Wilbur Wafel, Sandra Beach, Marc Johns, Kenneth Gfeller and Wendi Tyler
Excused: Trustee Steven Brandt
Others Present: Toni Pearl, Town Clerk and Debra Chumley, Town Manager
Approve Minutes from December 12, 2016
Approve Minutes from December 21, 2016
Fire Code Discussion: Fire Chief Tom Beach
Thomas Beach, SE Weld Fire Chief. 65 E Gandy Ave Keenesburg, Colorado 80643
Thomas mentioned the last time the town adopted the fire code was in 2005 with adopted the 2006 portion. This year’s ISO will go into effect February 1, 2017 and dropped from a 4 to a 2 rating, causing the department to become one of the lowest in Weld County. An outdated code factored into the rating. The district was in the process of adopting the 2012 fire code in its entirety. He recommended the town opt out of the requirement for fire sprinklers in new builds and to also opt out of the requirement for protection of the floor joist in basements of new houses. Town staff asked for clarification and asked if the SW Weld fire district has already adopted the 2012 fire code. Thomas clarified that they are pending approval form the county before they can move forward. Debra explained if the board decided to adopt the fire code they will do so by adopting “The Southeast Weld Fire District Code by reference.” Staff was directed to bring back the ordinance adopting the 2012 building code and the 2012 fire code to the February meeting. There was not further discussion, Mayor Kipp thanked Thomas Beach.
RESOLUTION 2017-01 Designating Posting Places
The town is required to designate its posting places and official legal publication on an annual basis. Staff recommended the resolution be adopted naming Town Hall and The Post Office as posting places and The Greeley Tribune as the official publication. Listed was a provision to allow an additional courtesy publication in a local paper, Lost Creek Guide or The Tributary. Motion was made by Trustee Beach seconded by Trustee Johns to adopt RESOLUTION 2017-01 designating two public places within the Town of Keenesburg for posting of public notices and designation for legal publications for the Town of Keenesburg Board of Trustees for the Town of Keenesburg, Colorado. Motion carried 6-0; Mayor Kipp, Trustees Wafel, Beach, Johns, Gfeller and Tyler voting yes.
RESOLUTION 2017-03 approving a renewal of the IGA for police services between the Town of Keenesburg, Colorado and the Town of Lochbuie, Colorado
Staff stated the budget reflected a 5% increase for services. The agreement approved last year expired December 31, 2016 but included a provision to continue services until written notice is received to cancel by either party. The amendment reflects new fees for services in the amount of $5,637.45. Trustee Wafel asked if hours carried over month to month and if we were compensated for underworked hours. Debra explained the town pays the same amount each month regardless. She mentioned she was waiting on year end accounting reports showing hours worked vs what was paid. Trustee Gfeller noted he would like to receive police reports monthly. Staff was directed to contact Chief McCoy. Motion was made by Trustee Gfeller seconded by Trustee Tyler to adopt RESOLUTION 2017-03 approving a renewal of the IGA for police services between the Town of Keenesburg Colorado and the Town of Lochbuie, Colorado. Motion carried 6-0; Mayor Kipp, Trustees Wafel, Beach, Johns, Gfeller and Tyler voting yes
Speed Limit on WCR 398
There was a discussion during the December meeting about the speed limit along WCR 398. With EWS annexed into town many were concerned about speeding vehicles. Jim Goddard President of EWS noted he was in favor of reducing the limit to 40 mph. Mayor Kipp felt 40 mph was to slow and recommended 45 mph. Trustee Wafel stated he felt 40 mph was sufficient because of the bus stop at the RV Park. Trustee Johns suggested 45 mph. The board agreed to reduce the speed limit along WCR 398 to 45 mph. They agreed it was a good place to start. Staff was directed to work with Public Works to get this completed.
The check value at the new tank was installed Wednesday, January 25,2017, Innovative SCADA should finish work on Tuesday, January 24, 2017, Blower unit at the lagoons shorted and was repaired, There is someone interested in doing something with the property across from Town Hall. There are two additional building permits for Fair Meadows and two lots under contract. Phase three of the Wild Country RV Park is under construction. EWS completed three conditions of approval for the Oil and Gas Special Use Permit: Drainage Report, Dust Abatement and Waste Handling Plans. The remaining approvals are State mandates with exception to the traffic letter to be completed by February 28, 2017. Neighborhood watch committee will have a meeting at the American Legion on Sunday, January 29, 2017 at 2 p.m. Debra asked if any members would be able to attend, Trustees Beach and Tyler expressed interest. NE corridor meeting was Thursday, January 26, 2017 at the Best Western in Hudson at 1:00 p.m. Mayor Kipp asked if Innovate SCADA will need his cell phone to get the SCADA system set up. Trustee Johns advised he will schedule a meeting so Nick can offer training on the new system.
Mayor Kipp read aloud a letter received by Trustee Brandt which stated he wished to resign effective January 21, 2017. Mayor Kipp directed staff to contact the other two individuals who submitted letters during the last vacancy and see if they are still interested. A new vote will be taken during the February 21, 2017 meeting.
Motion was made by Trustee Tyler seconded by Trustee Gfeller to adjourn the meeting. Motion carried 6-0. Mayor Kipp, Trustees Wafel, Beach, Johns, Gfeller and Tyler voting yes. The meeting adjourned at 6:40 p.m.
The Board of Trustees of the Town of Keenesburg met in a regular session Monday, February 21, 2017 at Keenesburg Town Hall located at 140 South Main Street. Mayor Kipp called the meeting to order at 6:00 p.m.
Members Present: Mayor Danny Kipp, Trustees Wilbur Wafel, Sandra Beach, Marc Johns and Wendi Tyler
Excused: TrusteeKenneth Gfeller
Others Present: Toni Pearl, Town Clerk, Debra Chumley, Town Manager, Kathleen Kelly, Town Attorney and Kent Bruxvoort, Town Engineer.
Mayor Kipp made a motion seconded by Trustee Beach to amend the agenda to switch item B and C. Motion carried 5-0; Mayor Kipp, Trustees Wafel, Beach, Johns and Tyler voting yes.
a. Approve Minutes from January 4, 2017
Approve Minutes from January 23, 2017
Motion was made by Trustee Tyler seconded by Trustee Johns to approve the consent agenda items. Motion carried 5-0; Mayor Kipp, Trustees Wafel, Beach, Johns and Tyler voting yes.
c. Appointment to Fill Vacancy
Mayor Kipp asked if the two interested individuals would like to step forward and tell the board about themselves. John Howell addressed the board and gave a brief overview. Bruce Sparrow declined to comment. Mayor Kipp asked the board to write the name of the person they would like to appoint on the piece of paper provided. The Town Clerk read the votes aloud John Howell received 3 votes and Bruce Sparrow received 2 votes. The board congratulated John. John Howell was sworn in by the Town Clerk.
Judge- Melissa Beato
Judge Hardesty will officially retire after the March court date. He kindly gave the court clerk- Christina Fernandez a list of judges he recommended. Christina contacted Melissa and she gladly accepted. Melissa gave a brief overview of her resume which was included in the packet. Motion was made by Trustee Beach seconded by Trustee Tyler to appoint Melissa Beato as the Municipal Judge. Motion carried 6-0, Mayor Kipp, Trustees Howell, Wafel, Beach, Johns and Tyler voting yes. Melissa Beato was sworn in by the Town Clerk.
b. Police Report: Presentation by Police Chief Tracey McCoy
Chief McCoy shared some of the department’s goals for 2017 which include setting up a booth/table at the Fair and other Keenesburg Events, begin a police explorers program for the youth, create a citizens police academy involving citizens in surrounding communities and to continue to work with town staff to help serve the needs as they change and progress. For the year of 2016, 978.38 hours were documented it was noted there was an error with the spreadsheet in July reflecting the hours for 2016 to be incorrect. January 2017 there were 67 calls for services which is below the average of about 70 per month. Which Tracey assured is common during the first of the year and should begin to increase in the spring. The board thanked Tracey and the department for their continued efforts around town.
d. Impact Fees: Presentation by Kent Bruxvoot, Telesto Solutions
ORDINANCE 2017-01 Amending Ch. 4 of the Keenesburg Municipal Code to add a new article VII regarding impact fees and enacting related provisions concerning the collection and expenditure of impact fees
Kent advised there are several items in the impact fee ordinance that need to be reviewed. A one page summary of fees was provided to the board to review. Currently the combination of impact and tap fees are around $15,300. It was recommended tap fees be decreased and impact fees be increased. Tap fees will address impact to roadways, drainage, and impacts to community parks, future/current town hall facility upgrades and a facility to house police services. Current impact fees are for drainage, parks and roads. It was suggested those be increased by $5,100 from $1,300 to about $6,500 for a single family residential lot. These fees need to cover cost of infrastructure of growth commands. Table three on the summary reflected a fair comparison of development fees of 11 neighboring communities (Hudson, Platteville, Fort Lupton, etc.)
Kathleen stated impact fees are required by State Statute to be legislatively adopted. Impact fees must be generally applicable to a broad class of property which are listed in the study (Single Family, Multi- Family, Commercial, Etc.). Impact fees must be intended to defray the projected impact on capital facilities caused by proposed development. Requiring an analysis which is included in the impact fee study. Overall the impact fee study is the basis to consider the impact fee ordinance. Water Tap, Sewer Tap and Raw Acquisition Fees need to be reviewed to address a conflict in the code which will be done and brought back at a later time by ordinance. Kathleen suggested to Kent that a section be added to the impact fee study defining the drainage basin areas within Town. She suggested this to allow for future clarification to those who this fee will apply. Kathleen’s next question was on page 7 referring to federal government facilities listing a community center, she would like clarification if this is a recreation center or town hall. She would like to avoid misunderstanding. Staff stated this is intended to be a town hall not a community center. Kathleen also informed that funds cannot be co-mingled and refunds only occur if requested. There were no further comments or questions. Mayor Kipp thanked Debbie, Kathleen and Kent for their hard work to make sure the study and the ordinance is up to satisfaction.
e. Public Hearing: Adoption of Building Codes by Reference
ORDINANCE 2017-02 amending chapter 18 of the Keenesburg Municipal Code regarding building regulations
Mayor Kipp opened the public hearing at 7:09pmfor the adoption of the building codes by reference. The notice was published in the Greeley Tribune on February 3rd and 10th,2017. The ordinance was to adopt the 2012 International Building Code, 2012 International Residential Code, 2012 Mechanical Code, 2012 Fuel Gas Code, 2012 Plumbing Code, 2012 Existing building codes and the 2012 Energy Conservation code by reference with a few notable deletions and additions, amendment to read “adopted fire code” to allow for the adoption by reference the Southeast Weld Fire Protection District’s code at a later date, exempt from permits include window replacements same size and above the ground swimming pools. Automatic fire sprinkler systems are amended by deleting the section in its entirety, fire protection of floor joists is amended by deleting the section in its entirety and all other components of the previous adopted 2006 code have been carried forward. Mayor Kipp closed the public hearing at 7:12 pm. Motion was made by Trustee Beach seconded by Trustee Tyler to adopt ORDINANCE 2017-02 adopting by reference the following codes, 2012 International Building Code, 2012 International Residential Code, 2012 Mechanical Code, 2012 Fuel Gas Code, 2012 Plumbing Code, 2012 Existing building codes and the 2012 Energy Conservation code by reference. Motion carried 6-0; Mayor Kipp, Trustees Howell, Wafel, Beach, Johns and Tyler voting yes.
f. Emergency ORDINANCE 2017-03 amending the code regarding fees for excavations and improvements in public right-of-ways
A resolution adopted in 2008 established fees for services and included changes to street cut deposit fees. The paved streets deposit was changed from $500 to $1,000. This change was not addressed in the code therefore is reflected incorrectly. The ordinance amended that section to allow the amount of fees and deposits associated with street cuts to be established from time to time by a resolution approved by the board to avoid any future conflicts. Motion was made by Trustee Tyler seconded by Trustee Johns. A roll call vote was taken; Trustee Howell yes, Trustee Wafel yes, Trustee Beach yes, Mayor Kipp yes, Trustee Johns yes, and Trustee Tyler yes. Motion carried 6-0.
g. Consideration of Updated Purchasing Policy
An update to the purchasing policy would increase the amount of money that can be spent without requirement to obtain three bids. That change allowed the Town Manager to approve purchases of $500.01 to $2,500.01 and the Mayor to approve purchases of $2,500.01- $4,999.99. Motion was made by Trustee Tyler seconded by Trustee Johns to approve the purchasing policy as revised to be effective February 21, 2017. Motion carried 6-0; Mayor Kipp, Trustees Howell, Wafel, Beach, Johns and Tyler voting yes.
h. Board Member Information and Discussion
1. Well Flow Data
2. Fire Code
There was a draft copy of the resolution that SE Weld Fire Protection District plans to approve to adopt the 2012 International Fire Code. When they do so the Town will adopt the code by reference.
The audit was scheduled for March 9th and 16th. A new building permit was pulled for 110 Johnson Circle. An internal audit discovered Atoms Energy under paid the town, this error was brought to their attention and they are in the process of getting a check sent as well as an explanation to provide the auditor. The annual rabies clinic is scheduled for April 29th 10am-12pm at the Town Shop and the Easter egg hunt is scheduled for April 15th 11am at Schey Park. Staff suggested a workshop be scheduled to discuss water bill late fees, applying for a grant in partnership with the school district and code enforcement issues. The board agreed Wednesday, March 29th at 6pm would work best with their schedules.
Meter in well 2 was installed. Public Works was waiting on a quote from Grassroots to spray the weeds around town and under the underpass. SCADA upgrade is completed there are some hiccups with the displays that are being worked out.
Mayor Kipp mentioned the Planning Commission is looking for two new members. There have been two letters of interest received those members will be appointed during the March 2nd meeting.
Motion was made by Trustee Tyler seconded by Trustee Johns to adjourn the meeting. Motion carried 6-0. Mayor Kipp, Trustees Howell, Wafel, Beach, Johns and Tyler voting yes. The meeting adjourned at 7:39 p.m.
Mayor Kipp called the Liquor Licensing Authority Meeting to order at 7:39 p.m.
Roll Call Members
Present: Mayor Kipp,Trustees Steven Brandt, Wilbur Wafel, Sandra Beach, Marc Johns, Kenneth Gfeller and Wendi Tyler
Liquor License Renewal American Legion Post 180
The licensed premises was inspected by Lochbuie Police Department on February 12, 2017 the report showed no concerns in reference to the liquor license, staff recommended the renewal be approved. Motion was made by Trustee Tyler seconded by Trustee Johns to approve the liquor license renewal for Keenesburg American Legion Post 180. Motion carried 6-0. Mayor Kipp, Trustees Howell, Wafel, Beach, Johns and Tyler voting yes.
MONDAY, MARCH 20, 2017 6:00 P.M.
The Board of Trustees of the Town of Keenesburg met in a regular session Monday, March 20, 2017 at Keenesburg Town Hall located at 140 South Main Street. Mayor Kipp called the meeting to order at 6:00 p.m.
Members Present: Mayor Danny Kipp, Trustees John Howell, Wilbur Wafel, Sandra Beach, Marc Johns, Kenneth Gfeller and Wendi Tyler
Mayor Kipp made a motion seconded by Trustee Beach to amend the agenda to add item h1) RESOLUTION 2017-06 approving an agreement between Safebuilt, LLC and the Town of Keenesburg to provide code enforcement services and h2) schedule a special meeting for April 24, 2017. Motion carried 7-0: Mayor Kipp, Trustees Howell, Wafel, Beach, Johns, Gfeller and Tyler voting yes.
Approve Minutes from February 21, 2017
Motion was made by Trustee Tyler seconded by Trustee Gfeller to approve the consent agenda items, Motion carried 7-0; Mayor Kipp, Trustees Howell, Wafel, Beach, Johns, Gfeller and Tyler voting yes.
Monthly Police Report: Sergeant Carlos Ramirez
For the month of February there were 78 calls for services handled, 30 of those were initiated by officers and 48 were dispatched with 83.36 hours recorded for the month. Officer Dunnam was finalizing the Lochbuie/Keenesburg Citizen’s academy, in addition to scheduling the Safety Awareness Day. Trustee Wafel requested a list of abbreviations used on the report. Trustee Johns questioned the multiple calls for service with town hall’s address associated, asking if these incidences were in fact at Town Hall. Carlos stated the calls were more than likely not to town hall, instead general calls in the area but the officers must associate an address therefore resulting in 140 S. Main St to be used. The board express no further questions. Mayor Kipp and the Board thanked Sergeant Ramirez.
Presentation from Melanie Falvo, Director of Community Impact at United Way of Weld County
Melanie Falvo, Director of community Impact at United Way of Weld County. 814 9th Street Greeley, Colorado 80631. Melanie provided the board with an informational packet. United Way of Weld is an initiative that addresses and prevents homelessness in Weld County. Which is a community wide strategy that assists vulnerable Weld County Residents. Melanie asked the board and staff to refer anyone they feel may benefit from this. She asked for the Mayor to sign a letter of support. Motion was made by Trustee Beach seconded by Trustee Gfeller to approve the letter of support signed by the Mayor to United Way of Weld County. Motion carried 7-0; Mayor Kipp, Trustees Howell, Wafel, Beach, Johns, Gfeller and Tyler voting yes.
Presentation from Noble Energy
Noble Energy. Kate Roberts- Contractor: Government Relations, Mac Pedlow- Engineer, Jeannette Jones- Project Manager Noble Midstreams, Matthew Ottness- Landman II, Tyler Beavers- Operations Landman II and Chad Calvert- Manager: Government Relations. Kate provided the board with informational packet which included contact information, development timing and plans. She explained drilling was scheduled for the end of October/early November 2017. Noble representatives shared maps showing where their drilling rigs will be and gave a brief time frame of the process.
RESOLUTION 2017-04 Approving an Assignment and Assumption of Agreement between Pioneer Metropolitan District No. 3 and the Town of Castle Rock with the Town of Keenesburg as the consenting Party
The board approved an approval and assignment and estopple agreement between the Town of Keenesburg and the Town of Castle Rock on November 21, 2016 with an expiration date of February 11, 2017 if they had not acquired Pioneers interested in our pipeline. Castle Rock intended to close March 31, 2017. Therefore it was necessary for the Town to consent to this transaction per the prior agreement with Pioneer. The agreement has been reviewed by Paul since Kathleen was not able to advise due to a conflict of interest. Once approved and providing Castle Rock closes on the transaction they will be responsible for all provisions of the agreement and first amendment that currently stands with pioneer. Staff noted on page three that Kathleen should not be listed as a contact for notices instead should be Paul Anderson. Motion was made by Trustee Beach seconded by Trustee Howell to adopt RESOLUTION 2017-04 approving an assignment and assumption agreement between Pioneer Metropolitan District No. 3 and the Town of Castle Rock with the Town of Keenesburg as the consenting party with necessary changes made to page three. Motion carried 7-0; Mayor Kipp, Trustee Howell, Wafel, Beach, Johns, Gfeller and Tyler voting yes.
RESOLUTION 2017-05 Finding Substantial Compliance for Three H-K/Horton Farms II Annexation
The resolution finds substantial compliance stating the property has met legal requirements to be eligible for annexation. With a special meeting to be scheduled for April 24, 2017 at 6pm for the public hearing. The notice will be published in the Greeley Tribune for four consecutive weeks. Kathleen noted that the legal description was not attached to the resolution provided but will be included prior to the Mayor’s execution. Motion was made by Trustee Beach seconded by Trustee Johns to adopt RESOLUTION 2017-05 finding substantial compliance for the Three H-K/Horton Farms II Annexation. Motion carried 7-0; Mayor Kipp, Trustee Howell, Wafel, Beach, Johns, Gfeller and Tyler voting yes.
Review Impact Fee Study
Staff noted there were changes to the impact study. A table was created as appendix b showing addresses and streets subject to the drainage impact fees. Clarification on basis of parks impact fees, cost of improvements to Schey Park and new park to clarify that the town already owns the land. Clarification to police facility impact fee under nonresidential per 1,000 sq. ft. building area to clarify the fee is for nonresidential permits on basis of each 1,000 sq. ft. of building area, The footnote on page 15 was cleaned up to remove confusing language. Also changes were done to the ordinance to change it from a 10 year capital improvement plan to a 20 year capital improvement per the discussion during the last meeting regarding the time limit on spending those funds. There are five categories which include. Roadways, drainage, parks, town hall and police. Definitions were revised to reflect the terminology of the impact fee study.
ORDINANCE 2017-04 amending Chapter 4 of the Keenesburg Municipal Code to add a new article VII regarding impact fees and enacting related provisions concerning the collection and expenditure of impact fees
Motion was made by Trustee Gfeller seconded by Trustee Tyler to adopt ORDINANCE 2017-04 amending Chapter 4 of the Keenesburg Municipal Code to add a new article VII regarding impact fees and enacting related provisions concerning the collection and expenditure of impact fees.Motion carried 7-0; Mayor Kipp, Trustee Howell, Wafel, Beach, Johns, Gfeller and Tyler voting yes.
h1) RESOLUTION 2017-06 approving an agreement between Safebuilt, LLC and the Town of Keenesburg to provide code enforcement services.
Debbie stated there was a change in fees on the renewal reflecting on page 2 of the agreement, 1st contract year $55.75 per hour, 2nd contract year $57.50 per hour, 3rd contract year $59.25 per hour, 4th contract year $61.00 and 5th contract year $61.00 per hour. There was also a change on page 4 under monetary limitations, it should reflect presently $350,000 per person $990,000 per occurrence provided by the Colorado Governmental Immunity Act. This change was approved by Safebuilt. Motion was made by Trustee Beach seconded by Johns to adopt resolution 2017-06 approving an agreement between Safebuilt, LLC and the Town of Keenesburg to provide code enforcement services. Motion carried 7-0; Mayor Kipp, Trustees Howell, Wafel, Beach, Johns, Gfeller and Tyler voting yes.
h2) Schedule a special meeting for April 24, 2017
A special meeting needed to be scheduled for April 24, 2017 to hold a special hearing for annexation for Three H-K/ Horton Farms II. Motion was made by Trustee Beach seconded by Trustee Gfeller to schedule a special meeting for April 24, 2017 at 6 p.m. Motion carried 7-0; Mayor Kipp, Trustees Howell, Wafel, Beach, Johns, Gfeller and Tyler voting yes.
Hudson Town Hall Dedication
Safebuilt Code Enforcement Update
Gene with Straightline had emergency surgery, therefore nothing has been resolved regarding the warranty work around town. The audit was underway, Randy resigned from his position with public works, job opening was posted and staff will conduct interviews 03/21/17. Southeast Weld Chamber, Town of Hudson , Lochbuie and Keenesburg are hosting a shred event at the Old Town Hall parking lot, April 29, 2017 9am-12pm. Atmos sent a check for $7,240 for franchise fee error mentioned during the last meeting. CML conference scheduled in Breckenridge June 20-23 if anyone was interested in attending they were asked to contact staff. Possibility of a new restaurant with potential liquor license to open up on I76. Christina was on vacation March 23-31. Kelly was working on getting Christina a new computer, Wendi’s tablet will need replaced. Staff plans to purchase three new tablets by the end of the year to have on hand and purchase the remaining next year. Staff proposed the board consider changing the name of the park on Miller Street after the John and Emma Meier. The board agreed that was a good idea. Code Enforcement gave out 29 violations for dumpster and 13 have complied, multiple people have been granted extensions and others have not reached the end of their warning.
Motion was made by Trustee Tyler seconded by Trustee Johns to adjourn the meeting. Motion carried 7-0; Mayor Kipp, Trustees Howell, Wafel, Beach, Johns, Gfeller and Tyler voting yes.
MONDAY, APRIL 17, 2017 6:00 P.M.
The Board of Trustees of the Town of Keenesburg met in a regular session Monday, April 17, 2017 at Keenesburg Town Hall located at 140 South Main Street. Mayor Kipp called the meeting to order at 6:00 p.m.
Others Present: Debra Chumley, Town Manager, Toni Pearl, Town Clerk, Kathleen Kelly, Town Attorney and Angela Snyder, Town Planner.
Mayor Kipp made a motion seconded by Trustee Gfeller to amend the agenda to add item A1. Request for donation from Keene Clinic. Motion carried 7-0; Mayor Kipp Trustees Howell, Wafel, Beach, Johns, Gfeller and Tyler voting yes.
Approve Minutes from March 20, 2017
Motion was made by Trustee Tyler seconded by Trustee Gfeller to approve the consent agenda items. Motion carried 7-0; Mayor Kipp Motion carried 7-0; Mayor Kipp Trustees Howell, Wafel, Beach, Johns, Gfeller and Tyler voting yes.
a1. Request for Donation Keene Clinic
Janet Huck, Keene Clinic Fundraiser Committee. Janet requested a donation from the town to help the clinic build a 1,248 sq. ft. addition to the building. $12,000 was raised last year and their goal for 2017 was $20,000. The board discussed how much they thought was reasonable and agreed on a donation of $300. Motion was made by Trustee Beach seconded by Trustee Johns to donate $300 to the Keene Clinic. Motion carried 7-0; Mayor Kipp Trustees Howell, Wafel, Beach, Johns, Gfeller and Tyler voting yes.
Monthly Police Report/Citizen’s Police Academy Information
Sergeant Ramirez was not present to give the police report. The board expressed no concerns.
Public Hearing: Viking Mobile Repair Special Use Permit for Semi- Truck and Auto Repair Shop
Mayor Kipp opened the public hearing at 6:10 p.m. on the application by Lucky Lane Rod & Custom, Inc. d/b/a as Viking Mobile Repair for approval of a special use permit for operation of a semi-truck and auto repair facility at 105 South Main Street. He gave an overview of the process that would take place during the hearing. First a presentation by the applicant, next a presentation by the Town Staff, after those presentations members of the public are invited to speak, then the public hearing will be closed and members of the board may ask questions.
Staff stated that notice was published in the Greeley Tribune March 29, 2017, notice was mailed to all property owners within 300 ft. of the property on March 29, 2017 and the property was posted on March 28, 2017.
Applicant: Donald J. Bratrosvsky, 7447 CR U Wiggins, Colorado 80643 was sworn in by Mayor Kipp. Mr. Bratrosvsky stated his client base had more than doubled therefore he was in need of an expansion. Extensive renovations would take place which include: removing windows, concrete, raising the garage doors, siding and paint. He thanked the board.
Town Planner: Angela Snyder, Todd Hodges Design, LLC. Angela shared a PowerPoint presentation. The land use application included a request for a use by special review permit to operate an implement and vehicle repair facility and a coffee shop. The proposed use is allowed as a use by special review in the commercial business district. The proposed coffee shop is also a use by special review and requires an administration site plan for such use. Based upon the findings identified in the report staff recommends approval of the Viking Mobile Repair use by special review with the following conditions prior to recording, the following notes shall be added to the Use by Special Review map: a. The Use by Special Review permit is non-transferable without consent of the Board of Trustees pursuant to Section 16-2-180(c) of the Keenesburg Municipal Code. b. The proposed coffee shop is a use by right in the Commercial Business District (CBD). Approval of the site plan for such use will be issued by the Town Planner administratively pursuant to Section 16-2-190(i) of the Keenesburg Municipal Code. Any changes in such use may require an amendment to the site plan, as set forth in the Keenesburg Municipal Code. c. Building permits shall be obtained prior to any modification of the structure shown on the site plan.
There were no questions or comments from the public on this hearing.
Trustee Wafel asked the applicant how he planned to use the alley. Donald stated he would only use it for loading and unloading. Trustee Beach asked the applicant if he will be working on only the semi-truck or the semi-truck and trailer. Donald stated it would depend and also in addition to repairs he would be doing DOT inspections but overall does not plan to have semi-trucks parked on the street instead will have a designated location on the property for them. Mayor Kipp asked the applicant to explain his timeline for starting work. Donald shared closing was scheduled for April 21, 2017 and planned to get started as soon as possible and would pull the necessary permits. The board expressed no further questions or concerns. Donald thanked the board for their time. Mayor Kipp closed the public hearing at 6:23 p.m. on the application by Lucky Lane Rod & Custom, Inc. d/b/a as Viking Mobile Repair for approval of a special use permit for operation of a semi-truck and auto repair facility at 105 South Main Street.
RESOLUTION 2017-09 Approving a use by special review permit for Viking Mobile Repair
Mayor Kipp stated the conditions were approved by the Planning Commission on April 13, 2017. Motion was made by Trustee Gfeller seconded by Trustee Tyler to adopt RESOLUTION 2017-09 approving a use by special review permit for Viking Mobile Repair. A roll call vote was taken: Trustee Howell yes, Trustee Wafel yes, Trustee Beach yes, Mayor Kipp yes, Trustee Johns yes, Trustee Gfeller yes and Trustee Tyler yes. Motion carried 7-0.
ORDINANCE 2017-05 amending title 13 of the Keenesburg Municipal Code regarding water and sewer rates
The ordinance establishes the water system fee and enables the town to charge and collect the raw water acquisition fee that was identified in the Development Fee Study that was completed in March. In addition the ordinance further identifies a separate water tap fee as well as wastewater systems fee. The rates will be set by resolution. Motion was made by Trustee Beach seconded by Trustee Johns to adopt ORDINANCE 2017-05 amending title 13 of the Keenesburg Municipal Code regarding water and sewer rates. Motion carried 7-0; Mayor Kipp Trustees Howell, Wafel, Beach, Johns, Gfeller and Tyler voting yes.
RESOLUTION 2017-08 Establishing water and sewer rates
The resolution sets the rates to be charged for the water and sewer taps, as well as a raw water acquisition fee. In addition the proposed water and wastewater user rate increase was included based on the rate study that was completed in 2015. History of the fees were included in a redlined version on the resolution included. Showing 2015, 2016 and the proposed increase for 2017. To keep pace with the town’s 20 year capital plan an 8% increase in the water on the base rate only and an 11% increase in the wastewater were proposed. All rates contained in the resolution are proposed to go into effect July 1, 2017. Staff recommended an approval to assure revenue levels keep pace with costs. Trustee Wafel suggested increasing the bulk water rate to $10.50 per 1,000 gallons. The board agreed. Motion was made by Trustee Beach seconded by Trustee Tyler to adopt RESOLUTION 2017-08 establishing water and sewer rates with a change to increase the bulk water rate to $10.50 per 1,000 gallons. Motion carried 7-0; Mayor Kipp Trustees Howell, Wafel, Beach, Johns, Gfeller and Tyler voting yes.
Consideration to name park on Miller Street RESOLUTION 2017-10
Kevin & Kathy McCarthy 16480 Cavanaugh Rd, Keenesburg, CO 80643. Kathy sent a letter to the board to propose naming the park off Miller St after John and Emma Meier. They have lived in Keenesburg for over 50 years and felt this would be a great tribute to the couple who have done a lot in the community. Keven asked if it’s approved if the town would like to present this to them at their 60th wedding anniversary held at the American Legion April 30, 2017 11am-4pm. Motion was made by Trustee Beach seconded by Trustee Tyler to adopt RESOLUTION 2017-10 naming the park on Miller Street, John and Emma Meier Park. Motion carried 7-0; Mayor Kipp Trustees Howell, Wafel, Beach, Johns, Gfeller and Tyler voting yes.
RESOLUTION 2017-07 Approving an annexation agreement for the Three H-K/ Horton Farms II, LLC annexation nos. 1-2
The annexation was reviewed by the Mayor, Kathleen and Paul Anderson and was negotiated in good faith and James Pansing as the business manager for both entities has agreed to all terms and has signed the agreement. A few items differ from previous annexation agreements: Section 7, the town is requesting a 30’ easement for future utilities along the frontage road of the property facing I-76. 16c three wells to be drilled at the owner’s sole expense, water usage fee of $5.00 per month, owner may receive water from the wells until a water main is within 200’ of a stricter served by the water well, at such time that any of the three properties connect to the town. 16d the town agrees that the owner be allowed to sell water to future lot owners if they require additional water prior to a town water man being located within 200’. This provision gave the applicant the ability to market this property to all types of heavy industrial business. All water rights are apportioned to the annexed property will be convey to the town, if the owner sells addition water rights these rights would be previously reserved water rights and will not in any way diminish the water rights that will be conveyed to the town upon annexation. Motion was made by Trustee Beach seconded by Trustee Wafel to adopt RESOLUTION 2017-07 approving an annexation agreement for the Three H-K LLC/ Horton Farms II, LLC Annexation No. 1-2. Motion carried 7-0; Mayor Kipp Trustees Howell, Wafel, Beach, Johns, Gfeller and Tyler voting yes.
RESOLUTION 2017-11 Approving a revocable license agreement allowing for use and occupancy of a portion of the Broadway right-of-way
The ROW on Broadway is 60’ wide and is not currently being used. The curb location is 17’ to the north of the actual ROW. The same situation exists on the west end of Broadway with many home having part of the town’s ROW fenced in. The purpose of this agreement is to acknowledge the town’s ROW and preserve it for possible future use. This will grant permission to the owner to close the area with a fence and add general landscaping. The property located at 90 N Market has requested the use of the town’s ROW to place a fence, trees and general landscaping materials. The provisions of the agreement allow for the town to enter the ROW for town purposes and if any damage occurs to the fence, landscaping etc. the town will not be responsible. In addition any placement of landscaping, trees, etc. needs to be approved by the town in advance. Kathleen noted a revocable license will protect the town. Making the property owner aware the ROW is being used and can be revoked at any time, for any reason. Motion was made by Trustee Tyler seconded by Trustee Johns to adopt RESOLUTION 2017-11 approving a revocable license agreement allowing for use and occupancy of apportion of the Broadway right-of-way. Motion carried 7-0; Mayor Kipp Trustees Howell, Wafel, Beach, Johns, Gfeller and Tyler voting yes.
RESOLUTION 2017-12 Approving a revocable license agreement allowing for use and occupancy of a portion of the Pine Street right-of-way
The ROW on Pine St. is 60’ wide and the entire ROW is not currently being used and there is no sidewalk in the area. The owner requested use of the ROW for the placement of his dumpster, which has already been placed on a concrete pad and to allow him to place a fence to screen the dumpster from view as required by the code. Due to the fact the property is on the end of the street and there is no purpose for a side walk Debbie recommended approval of the license agreement that contains the provision to protect the town’s ROW for future use when development occurs in the area. Mayor Kipp expressed his concern because the code states no dumpsters can be on the town right-of-way in which in this case would be if the agreement is approved. Kathleen agreed and stated that the code specifically states no dumpsters on right-of-ways therefore approving the resolution could cause additional problems. There was no action taken on RESOLUTION 2017-12.
Request for donation, ad in fair book
The town received a request for advertising in the Fair Book, last year the town placed a ½ page ad in the amount of $225.00. Staff recommended that the town again purchase the ½ page ad in the amount of $225.00. This expenditure comes out of the line item for community support fund which was budgeted with $1,500.00 Year to date the town has donated $100.00 to WCHS after prom committee and an earlier donation of $300.00 made to the Keene Clinic. Resulting in $1,100.00 remaining in the community support fund. Motion was made by Trustee Beach seconded by Trustee Tyler to place a ½ ad in the Fair Book in the amount of $225.00. Motion carried 7-0; Mayor Kipp Trustees Howell, Wafel, Beach, Johns, Gfeller and Tyler voting yes.
Request for donation for summer reading program
The town received a request for a donation to the Hudson Library Summer Reading Program. Last year the town donated $100.00, although the library is in Hudson the district serves the entire community. Staff recommended a $100.00 donation. After approval of the last item there was $875.00 remaining in the community support fund. Motion was made by Trustee Beach seconded by Trustee Wafel to donate $100.00 to the summer reading program. Motion carried 7-0; Mayor Kipp Trustees Howell, Wafel, Beach, Johns, Gfeller and Tyler voting yes.
Jerry Starks furnished the board with a letter asking them to reconsider asking him to build another fence on his property, to screen his dumpster that can be seen off Johnson Street. Mr. Starks noted he lives on Kiser Ave and it is not visible from the front of his property, and is only visible from the end of a dead end street. Mayor Kipp stated Mr. Starks’ situation meets the intent of the code and cannot be seen from the street. The board members agreed. Staff was directed to contact the code enforcement officer to inform her that Mr. Starks meets the intent of the code.
Executive session for the purpose of determining positions relative to matters that may be subject to negotiations, developing strategy for negotiations, and/or instructing negotiators, under C.R.S. § 24-6-402(4)(e) regarding the possible purchase of property
Motion was made by Mayor Kipp seconded by Trustee Tyler at 7:15 p.m. to go into an executive session for the purpose of determining positions relative to matters that may be subject to negotiations, developing strategy for negotiations, and/or instructing negotiators, under C.R.S. § 24-6-402(4)(e) regarding the possible purchase of property. A roll call vote was taken: Trustee Howell yes, Trustee Wafel yes, Trustee Beach yes, Mayor Kipp yes, Trustee Johns, Trustee Gfeller and Trustee Tyler yes. Motion carried 7-0.
Mayor Kipp stated the time was 7:35 p.m. the executive session had concluded. The participants in the executive session were: Town Attorney Kathleen Kelly, Mayor Danny Kipp Trustees John Howell, Wilbur Wafel, Sandra Beach, Marc Johns, Kenneth Gfeller, Wendi Tyler and Town Manager Debra Chumley. Those who participated in the executive session were asked to state their concerns if they believed that any substantial discussion of any matters not included in the motion to go into the executive session occurred during the executive session, or that any improper action occurred during the executive session in violation of the Open Meetings Law. There were no concerns.
SAFEbuilt Monthly Report
Valley Bank & Trust After Hours
Adam Charon was hired as the public works employee and started April 3rd, he will attend the May 15th meeting. The Easter Egg Hunt went well although the attendance was down from last year. The Mayor and staff attended a news conference to announce Pedal the Plains scheduled for September 15th-17th. The town will be the first overnight stay. There are plans for a beer garden, an evening concert, dinner and breakfast. SE Weld Fire District plan to host the breakfast and the planning committee will reach out to the Fair Board to ask for consideration to host the dinner. Town Hall will be closed July 14th because staff will be out for training. The board congratulated Toni for receiving a $1,500 scholarship to attend the Clerks Institute. Wild Country RV Park has moved forward to add 40 additional sites. Trustee Johns noted he would like to schedule a park committee meeting after the April 24th meeting.
Motion was made by TrusteeTyler seconded by Trustee Gfeller to adjourn the meeing. Motion carried 7-0; Mayor Kipp Trustees Howell, Wafel, Beach, Johns, Gfeller and Tyler voting yes. The meeting adjourned at 7:44 p.m.
The Liquor Licensing Authority of the Town of Keenesburg met in a regular session Monday, April 17, 2017 at Keenesburg Town Hall located at 140 South Main Street. Mayor Kipp Called the meeting to order at 7:45 p.m.
Others Present: Debra Chumley, Town Manager, Toni Pearl, Town Clerk and Kathleen Kelly, Town Attorney.
Liquor License Renewal Ponderosa Inn
Motion was made by Trustee Tyler seconded by Trustee Johns to approve the liquor license renewal for the Ponderosa Inn. Motion carried 7-0; Mayor Kipp Trustees Howell, Wafel, Beach, Johns, Gfeller and Tyler voting yes.
Motion was made by Trustee Tyler seconded by Trustee Gfeller to adjourn the meeting. Motion carried 7-0; Mayor Kipp Trustees Howell, Wafel, Beach, Johns, Gfeller and Tyler voting yes. The meeting adjourned at 7:45 p.m.
MONDAY, APRIL 24, 2017 6:00 P.M.
The Board of Trustees of the Town of Keenesburg met in a special session Monday, April 24, 2017 at Keenesburg Town Hall located at 140 South Main Street. Mayor Kipp called the meeting to order at 6:00 p.m.
Present: Mayor Danny Kipp, Trustees John Howell, Wilbur Wafel, Sandra Beach, Marc Johns and Kenneth Gfeller.
Excused: Trustee Wendi Tyler.
Motion was made by Mayor Kipp seconded by Trustee Gfeller to amend the agenda for item a to read “Public Hearing: Amendment of the Comprehensive Land Use Map, Three H-K/Horton Farms II, annexation and initial zoning. Motion carried 6-0; Mayor Kipp Trustees Howell, Wafel, Beach, Johns and Tyler voting yes.
Public Hearing: Amendment of the Comprehensive Land Use Map, Three H-K/Horton Farms IIannexation and initial zoning
Mayor Kipp opened the public hearing at 6:02 p.m. for an amendment to the comprehensive land use map for Three H-K/Horton Farms II annexation and initial zoning. He gave an overview of the process that would take place during the hearing. First a presentation by the applicant, next a presentation by the Town Staff, after those presentations members of the public are invited to speak, then the public hearing will be closed and members of the board may ask questions. Notice was published in the Greeley Tribune March 24, 31, April 7and 17, 2017 Notice was mailed to all property owners within 300 ft. of the location on March 24, 2017 and the property was posted March 24, 2017. Mayor Kipp asked if any board members had any disclosures. Trustee Johns noted he would like to abstain from voting due to his position as the public works director.
Applicant: James Pansing Manager of the Three H-K, LLC and Horton Farms II, LLC. An application was filed to the town to amend the comprehensive land use map, annexation and initial zoning. The property is located between I-76 and the rail road right of way.
Town Planner: Angela Snyder, Todd Hodges Design, LLC. Angela shared a PowerPoint presentation including a display of the parcels. She pointed out the three main topics for this public hearing were, amendment to the comprehensive land use plan, annexation and initial zoning. The applicant petitioned the town for an annexation in 2 stages for a property comprising of three parcels and portions of Interstate 76 and Interstate 76 Frontage Road right-of-ways. The applicant requested an amendment to the comprehensive land use plan to provide Heavy Industrial zoning/use on the three parcels to be annexed. The comprehensive land use plan currently displays the area as Highway Commercial. After review of the Comp Plan, Municipal Code and referral comments, staff finds that the amendment to the comp. plan map would promote consistency in the land use encouraged south of I-76. The annexation meets all necessary requirements and is in the best interest of the town and the initial zoning request will be compliant with the Town’s comprehensive land use plan with the proposed amendment. Staff recommended the approval of the amendment to the comprehensive land use plan, annexation and initial zoning to Heavy Industrial.
Mayor Kipp opened the public comment portion of the hearing.
Alan Krcmarik, 3316 Sagewater Ct, Fort Collins, Colorado 80528. Mr. Krcmarik asked if the property would be provided with town water and sewer services. James informed Mr. Krcmarik that the property will be on septic and served by wells until any structure served by the well is within 200’ of a Town water main.
There were no further questions or comments from the public on this hearing. Mayor Kipp closed the public hearing at 6:17 p.m. for the Three H-K/Horton Farms II land use plan amendment, annexation and initial zoning.
RESOLUTION 2017-13 approving an amendment to the comprehensive plan for the Town of Keenesburg, Colorado
Motion was made by Trustee Beach seconded Howell to adopt RESOLUTION 2017-13 approving an amendment to the comprehensive plan for the Town of Keenesburg, Colorado. A roll call vote was taken Trustee Howell yes, Trustee Wafel yes, Trustee Beach yes, Mayor Kipp yes and Trustee Gfeller yes. Motion carried 5-0.
RESOLUTION 2017-14 Finding the area to be annexed by Three H-K/Horton Farms annexation No. 1 eligible for annexation
Motion was made by Trustee Beach seconded by Trustee Gfeller to adopt RESOLUTION 2017-17 finding the area known as the Three H-K/ Horton Farms II annexation no. 1 to the Town of Keenesburg. A roll call vote was taken Trustee Howell yes, Trustee Wafel yes, Trustee Beach yes, Mayor Kipp yes and Trustee Gfeller yes. Motion carried 5-0.
ORDINANCE 2017-06 annexing the Three H-K/Horton Farms II Annexation No. 1
Motion was made by Trustee Beach seconded by Trustee Gfeller to adopt RESOLUTION 2017-06 approving an annexation known as the Three H-K/ Horton Farms II annexation No. 1 to the Town of Keenesburg, Colorado. A roll call vote was taken Trustee Howell yes, Trustee Wafel yes, Trustee Beach yes, Mayor Kipp yes and Trustee Gfeller yes. Motion carried 5-0.
RESOLUTION 2017-15 Finding the area to be annexed by Three H-K/Horton Farms annexation No. 2 eligible for annexation
Motion was made by Trustee Beach seconded by Trustee Wafel to adopt resolution 2017-15 finding the area known as the Three H-K/Horton Farms II annexation No. 2 eligible for annexation. A roll call vote was taken Trustee Howell yes, Trustee Wafel yes, Trustee Beach yes, Mayor Kipp yes and Trustee Gfeller yes. Motion carried 5-0.
ORDINANCE 2017-07 annexing the Three H-K/ Horton Farms II Annexation No. 2
Motion was made by Trustee Beach seconded by Trustee Gfeller to adopt ORDINANCE 2017-07 approving an annexation known as the Three H-K/Horton Farms II Annexation No. 2 to the Town of Keenesburg, Colorado. A roll call vote was taken Trustee Howell yes, Trustee Wafel yes, Trustee Beach yes, Mayor Kipp yes and Trustee Gfeller yes. Motion carried 5-0.
ORDINANCE 2017-08 zoning property known as the Three H-K/Horton Farms II annexation Heavy Industrial (HI)
Motion was made by Trustee Beach seconded by Trustee Howell to adopt ORDINANCE 2017-08 zoning property known as the Three H-K/ Horton Farms II annexation Heavy Industrial. A roll call vote was taken Trustee Howell yes, Trustee Wafel yes, Trustee Beach yes, Mayor Kipp yes and Trustee Gfeller yes. Motion carried 5-0.
Motion was made by Mayor Kipp seconded by Trustee Gfeller at 6:25 p.m. to go into an executive session for the purpose of determining positions relative to matters that may be subject to negotiations, developing strategy for negotiations, and/or instructing negotiators, under C.R.S. § 24-6-402(4)(e) regarding the possible purchase of property. A roll call vote was taken: Trustee Howell yes, Trustee Wafel yes, Trustee Beach yes, Mayor Kipp yes, Trustee Johns yes and Trustee Gfeller yes. Motion carried 6-0.
Mayor Kipp stated the time was 6:48 p.m. the executive session had concluded. The participants in the executive session were: Town Attorney Kathleen Kelly, Town Manger Debra Chumley, Mayor Danny Kipp, Trustees John Howell, Wibur Wafel, Sandra Beach, Marc Johns, and Kenneth Gfeller. Those who participated in the executive session were asked to state their concerns if they believed that any substantial discussion of any matters not included in the motion to go into the executive session occurred during the executive session, or that any improper action occurred during the executive session in violation of the Open Meetings Law. There were no concerns.
Shred event scheduled to take place April 29th at Hudson Town Hall parking lot. John and Emma Meier’s anniversary party was scheduled for April 30, 2017 11-4 p.m. Mayor Kipp planned to be there around 11:30 to present the plaque for the park dedication. Inspection for CR 398 was scheduled for April 25, 2017. Seeking a new public works employee. Sewer increase letter were sent out.
Motion was made by Trustee Johns seconded by Trustee Gfeller to adjourn the meeting. Motion carried 6-0; Mayor Kipp Trustees Howell, Wafel, Beach, Johns and Gfeller voting yes. The meeting adjourned at 6:54 p.m.
MONDAY, JUNE 19, 2017 6:00 P.M.
The Board of Trustees of The Town of Keenesburg met in a regular session Monday, June 19, 2017 at Keenesburg Town Hall located at 140 S. Main St. Mayor Pro-Tem Beach called the meeting to order at 6:00 p.m.
Members Present: Trustees John Howell, Wilbur Wafel, Marc Johns, Kenneth Gfeller, Wendi Tyler and Mayor Pro-Tem Sandra Beach
Excused: Mayor Danny Kipp
Others Present: Debra Chumley, Town Manager, Toni Pearl, Town Clerk, Kathleen Kelly, Town Attorney and Rose Melville, Town Auditor
A. Approve Minutes from May 15, 2017
Motion was made by Trustee Tyler seconded by Trustee Gfeller to approve the consent agenda items. Motion carried 6-.0. Mayor Pro-Tem Beach, Trustees Howell, Wafel, Johns, Gfeller and Tyler voting yes.
B. Presentation of the 2016 Draft Audit
Rose Melville gave her presentation on the draft audit. She directed the board to page 12. The town’s assets exceeded the liabilities by $7.45 million also known as the net position, $1.071 million of that is unrestricted which means it can be used to meet the town’s ongoing obligations to citizens, creditors and enterprise fund customers. Page 13 displayed the statement of activities with the town’s net position increasing by $86,476 over previous year with 26% decrease resulting in governmental actives which was due to the streets and 126% from business type activities. Page 14 fund balance for governmental activities balance reported combined ending fund balance of $772,000 decrease of $838,000 compared to last year. $112,000 was unassigned, which means it was not allocated in 2016. Page 15 general fund balance shows balance $499,000 at end of year which is an increase of $22,000 from previous year and ending balance of $499,000. Debt decreased by $101,000 due to scheduled principal payment on outstanding debt. Rose stated the transactions are looking better each year and the files were in better order. She stated she had to make multiple adjusting entries and suggested the checklist be reviewed. The board thanked Rose.
C. Monthly Police Report
Sergeant Carlos Ramirez 703 Weld CR 37 Lochbuie, Colorado 80603. For the month of May the department handled 78 calls for service and a total of 100.5 hours, seven in which were incidents where reports were generated and further investigation was required. The department responded to incidents involving burglaries, trespassing, theft, criminal mischief and motor vehicle theft. One suspect was arrested as a result of crime in the area and a male suspect was at large. Sgt. Ramirez shared the press release with the board.
D. Town Survey
Trustee Gfeller stated he would feel better if the Mayor was separated from the Trustees on question 21. It was suggested that the Mayor not be singled out, instead staff was hopeful of the citizens giving a more detailed explanation under additional comments. It was staff recommendation the survey be mailed out to citizen within a 3 mile radius for planning purposes. In addition the survey will be placed online, on Survey Monkey. The board expressed no concerns.
E. RESOLUTION 2017-16 Service and Supply Contract with Great Copier Service
Motion was made by Trustee Gfeller seconded by Trustee Tyler to adopt RESOLUTION 2017-06 approving an agreement between the Town of Keenesburg and Great Copier Supplies. Motion carried 6-.0. Mayor Pro-Tem Beach, Trustees Howell, Wafel, Johns, Gfeller and Tyler voting yes.
F. Introduce ORDINANCE 2017-09 amending chapter 18 of the Keenesburg Municipal code regarding building regulations to adopt by reference the 2012 international fire code and set a public hearing thereon
Statute requires this ordinance be introduced and a public hearing be scheduled, the publication will be published twice in the Greeley Tribune at least 15 days in advance of hearing and 8 days in advance. Therefore with that time line staff suggested the public hearing be scheduled during the next regular meeting scheduled July 17, 2017 at 6pm. Motion was made by Trustee Tyler seconded by Trustee Johns to schedule a public hearing on July 17, 2017 at 6pm for ORDINANCE 2017-09 amending chapter 18 of the Keenesburg Municipal code regarding building regulations to adopt by reference the 2012 international fire code. Motion carried 6-.0. Mayor Pro-Tem Beach, Trustees Howell, Wafel, Johns, Gfeller and Tyler voting yes.
G. Code Enforcement Direction
This item brought back per the boards direction during a previous workshop to clear up if they would like the code enforcement officer to work per his/her discretion or as complaint driven. After discussion the board gave staff direction to advise the Code Enforcement Officer to enforce the codes per his/her discretion in addition address the complaints up front.
H. Public Property Use Permit: Sunflower Car Show at Schey Park
Motion was made by Trustee Johns seconded by Trustee Howell to approve the public property use permit for the Rock Star Lions Club, Sunflower Nationals Car Show to be held August 12, 2017 from 8:00 a.m.-4p.m. Motion carried 6-.0. Mayor Pro-Tem Beach, Trustees Howell, Wafel, Johns, Gfeller and Tyler voting yes.
I. Carpet Replacement & Stucco Repair
There was hail damage to the side of the building which has caused water damage to the carpet. We received estimates for the carpet ($3,217.94) and the stucco ($2,800.00) totaling $6,017.94. A claim was filed with CIRSA and due to the high volume of claims they quickly processed it and sent a check for that amount. Staff was seeking approval to spend an additional $1,380.60 to purchase carpet squares to allow for easy replacement in the future in the event of water damage. The board gave staff direction to move forward.
J. Request to Support NE Corridor Expo
Planning was underway for the NE Corridor Expo to be held Thursday, September 14, 2017 at the Wild Animal Sanctuary. The group is seeking monetary and physical participation for the event. $1,000.00 was budgeted to support the I-76 Economic Development Group, which has had no activity therefore it was recommended that the donation be approved to go towards the NE Corrido Business Expo. Motion was made by Trustee Tyler seconded by Trustee Wafel to pledge support in the amount of $1,000.00 to the Northeast Corridor Development Expo to be held September 14, 2017. Motion carried 6-.0. Mayor Pro-Tem Beach, Trustees Howell, Wafel, Johns, Gfeller and Tyler voting yes.
K. Request to Support Pedal the Plains
The Chamber was seeking a donation for $2,000.00 to help defray the cost of the bicycle event. Keenesburg will be the first stop, September 15, 2017 for the 3-day tour that will take participants on a 177-mile adventure as they cycle the country side. Motion was made by Mayor Pro-Tem Beach seconded by Trustee Wafel to pledge support in the amount of $2,000.00 to the Chamber of Commerce for the Pedal the Plains Event Scheduled for September 15, 2017. Motion carried 6-.0. Mayor Pro-Tem Beach, Trustees Howell, Wafel, Johns, Gfeller and Tyler voting yes.
L. ORDINANCE 2017-10 amending Chapter 7 of The Keenesburg Municipal Code regarding health, sanitation and animals
Debra stated section 7-1-40 was changed based on suggestions from workshops. The ordinance does away with dumpsters in R-1 zone districts, but if they are in compliance the time the ordinance goes into effect they are eligible to apply for a permit on an annual basis to help staff keep track. Provision also no trash containers may be stored on any street, alley or public ROW and shall only be placed on private property for storage which is no different than the current ordinance. In addition the ordinance relates to alley location for dumpsters and waste containers in all other zone district and must be on con pad, located behind primary structure on the property and calls out in case of corner lot it shall be located behind the back line of the primary structure and remain covered and kept in a sanitary condition. The reasoning behind this was because alley location in a business district would be cluttered with fences and hard to navigate. Those multifamily dwellings and businesses that do not have alley access may also apply for a permit to allow screened front seat back. An entire section was added for general property maintenance which talks about exterior finish, architectural projections that must be in good repair and maintained (chimneys, downspouts, gutters, secure windows and doors, fences). Motion was made by Trustee Tyler seconded by Trustee Howell to table ORDINANCE 2017-10 amending Chapter 7 of The Keenesburg Municipal Code regarding health, sanitation and animals to the next board meeting. Motion carried 6-.0. Mayor Pro-Tem Beach, Trustees Howell, Wafel, Johns, Gfeller and Tyler voting yes.
M. Sign at John and Emma Meier Park
Trustee Johns stated the sign would cost $400.00-$600.00. The logo will be limited graphics, similar to the stainless steel logo on the sign at Schey Park. The park rules will display on a flat sign and placed on a fence for easy visibility.
N. Board Member Information and Discussion
Monthly Code Enforcement Report
Trustee Shirt Sizes
Straightline will start warranty work including crack seal and seal coat. A new public works employee, Jeremy Muse was hired and will start Monday in addition to a temporary employee Isaiah Mendoza. Staff asked for the boards help to volunteer for the Pedal the Plains event.
Motion was made by Trustee Tyler seconded by Trustee Gfeller to adjourn the meeting. Motion carried 6-.0. Mayor Pro-Tem Beach, Trustees Howell, Wafel, Johns, Gfeller and Tyler voting yes. The meeting adjourned at 8:07 p.m.
Sandra Beach, Mayor Pro-Tem Toni Pearl, Town Clerk
MONDAY, JULY 17, 2017 6:00 P.M.
The Board of Trustees of the Town of Keenesburg met in a regular session Monday, July 17, 2017 at Keenesburg Town Hall located at 140 South Main Street Keenesburg Colorado 80643. Mayor Kipp called the meeting to order at 6:00p.m.
Members Present: Mayor Danny Kipp, Trustees John Howell, Wilbur Wafel, Sandra Beach and Wendi Tyler.
Excused: Trustees Marc Johns and Kenneth Gfeller
Motion was made by Mayor Kipp seconded by Trustee Tyler to amend the agenda to add item B1- Monthly Lochbuie Police Report and B2- Schedule a workshop. Motion carried 5-0; Mayor Kipp, Trustees Howell, Wafel, Beach and Tyler voting yes.
A. Financial Reports and Payment of Bills
Motion was made by Trustee Tyler seconded by Trustee Howell to approve the financial reports and payment of bills. Motion carried 5-0; Mayor Kipp, Trustees Howell, Wafel, Beach and Tyler voting yes.
B. ORDINANCE 2017-10 amending chapter 7 of the Keenesburg Municipal Code regarding health, sanitation, and animals
The ordinance was a copy with additions, deletions and corrections made during the several workshops that took place by the board It remained the same from what was presented during the meeting in June when it was tabled. The board expressed no concerns with the proposed ordinance. Motion was made by Trustee Tyler seconded by Trustee Beach to adopt ORDINANCE 2017-10 amending Chapter 7 of the Keenesburg Municipal Code regarding health, sanitation and animals. Motion carried 5-0; Mayor Kipp, Trustees Howell, Wafel, Beach and Tyler voting yes.
B1. Monthly Lochbuie Police Report
Sergeant Carlos Ramirez 703 Weld CR 37 Lochbuie, Colorado 80603. For the month of June the department handled 107 calls for service with 116.08 hours logged. There were two arrests made in connection to the burglaries, trespassing, theft, criminal mischief and motor thefts in town. Some of the stolen items have been returned to the rightful owners and other items were still waiting to be claimed. Debbie informed Sgt. Ramirez there was a complaint about speeding vehicles on Market Street. He offered to bring the speed trailer out.
B2. Schedule a Work Shop
Staff suggested August 14, 2017 for a work session. Motion was made by Mayor Kipp seconded by Trustee Wafel to schedule a work session for August 14, 2017 at 6 pm. Motion carried 5-0. Mayor Kipp, Trustees Howell, Wafel, Beach and Tyler voting yes.
C. 2016 Final Audit
Staff stated there was one change from the draft audit which was reviewed last month. An adjusting entry for $1,940.32 was made, which reduced the water revenue account. In addition there were a couple typos that were corrected. Motion was made by Trustee Tyler seconded by Trustee Beach to accept the 2016 Final Audit. Motion carried 5-0. Mayor Kipp, Trustees Howell, Wafel, Beach and Tyler voting yes.
D. Public Hearing: ORDINANCE 2017-09 amending chapter 18 of the Keenesburg Municipal code regarding building regulations to adopt by reference the 2012 International Fire Code
Mayor Kipp opened the public hearing at 6:19 p.m. for ORDINANCE 2017-09 amending Chapter 18 of the Keenesburg Municipal Code regarding building regulations to adopt by reference the 2012 International Fire Code. There was no public comment. The notice was published in the Greeley Tribune, June 29, 2017 and July 7, 2017. The fire code was adopted by the Southeast Weld Fire District which was brought to the board a couple meetings ago by Tom Beach. Mayor Kipp closed the public hearing at 6:21 p.m. Motion was made by Trustee Tyler seconded by Trustee Beach to adopt ORDINANCE 2017-09 amending Chapter 18 of the Keenesburg Municipal Code regarding building regulations to adopt by reference the 2012 International Fire Code. Motion carried 5-0; Mayor Kipp, Trustees Howell, Wafel, Beach and Tyler voting yes.
E. Board Member Information and Discussion
The board was informed that Toni graduated from Clerks Institute and Christina has completed her second year. Debbie thanked Marc for his assistance with helping in the office while Toni and Christina were out all week. Town surveys were sent out the last week in July, a total of 1,096 were sent within a three mile radius. DOLA has a workshop scheduled on August 17th in Silverthorne for small communities anyone interested in attending was advised to let Debbie know.
Trustee Tyler mentioned she won’t be in attendance at the next finance and regular board meeting.
Motion was made by Trustee Tyler seconded by Trustee Beach to adjourn the meeting. Motion carried 5-0; Mayor Kipp, Trustees Howell, Wafel, Beach and Tyler. The meeting adjourned at 6:32 p.m.
MONDAY AUGUST 21, 2017 6:00 P.M.
The Board of Trustees of the Town of Keenesburg met in a regular session Monday, August 21, 2017 at Keenesburg Town Hall located at 140 South Main Street Keenesburg, Colorado 80643. Mayor Kipp called the meeting to order at 6:00 p.m.
Members Present: Mayor Danny Kipp, Trustees John Howell, Sandra Beach, Marc Johns and Kenneth Gfeller
Excused: Trustees Wilbur Wafel and Wendi Tyler
Motion was made by Mayor Kipp seconded by Trustee Beach to amend the agenda to add item C1 to discuss the speed limit on Market Street and to amend item F to include “terms for economic development incentives in connection with potential annexation of certain property.” Motion carried 5-0; Mayor Kipp, Trustees Howell, Beach, Johns and Gfeller voting yes.
A. Approve Minutes from June 19, 2017 and July 17, 2017
Motion was made by Trustee Gfeller seconded by Trustee Johns to approve the consent agenda items. Motion carried 5-0; Mayor Kipp, Trustees Howell, Beach, Johns and Gfeller voting yes.
Motion was made by Mayor Kipp seconded by Trustee Beach to appoint Karen Johns as a member of the Board of Adjustments. Motion carried 4-0, Mayor Kipp, Trustees Howell, Beach and Gfeller voting yes. Trustee Johns abstained from voting.
Motion was made by Mayor Kipp seconded by Trustee Johns to appoint Matt Klausner as a member of the Board of Adjustments. Motion carried 5-0; Mayor Kipp, Trustees Howell, Beach, Johns and Gfeller voting yes.
Motion was made by Mayor Kipp seconded by Trustee Johns to appoint Cindy Baumgartner as a member of the Board of Adjustments. Motion carried 5-0; Mayor Kipp, Trustees Howell, Beach, Johns and Gfeller voting yes.
Motion was made by Mayor Kipp seconded by Trustee Howell to appoint Mark Gray as a member of the Board of Adjustment. Motion carried 5-0; Mayor Kipp, Trustees Howell, Beach, Johns and Gfeller voting yes.
Mayor Kipp noted the committee will need one more appointment.
Karen Johns was in attendance at the meeting, she was sworn in by the Town Clerk.
Sergeant Carlos Ramirez, 703 Weld CR 37 Lochbuie, Colorado 80603. For the month of July the department handled 90 calls for service with 107 hours logged. The suspect in the robbery of TBK was arrested for multiple robberies in several states. Due to the ongoing investigation no addition information was given. Officer Dunnam is accepting applications for the Police Explorer Program and has encouraged Keenesburg students to apply. The department hired two new officers, Cameron Nazarenus and Adam Napowsa are currently in training which is a 14-16 week program. In addition the reserve officer -Andrew Welch, was hired as a full time officer.
D. Engagement Letter from Rose Melville- Auditor concerning the 2017 Audit
This year there was an increase in the fee for the Town’s annual audit, in 2016 the fee was $9,500, for 2017 the fee increased to $10,500. It was staff’s recommendation the engagement letter be approved. Motion was made by Trustee Gfeller seconded by Trustee Johns to approve the engagement letter from Rose E. Melville for the 2017 audit. Motion carried 5-0; Mayor Kipp, Trustees Howell, Beach, Johns and Gfeller voting yes.
E. Request for Donation Weld RE3J Education Foundation
RE-3J Education Foundation was sponsoring its 4th annual project backpack, the goal’s to ensure that every child in need has the opportunity to succeed and that every classroom can provide the best learning environment. Debbie shared the budgeted $7,000 is broken up, with $1,500 for community support. To date $1,110 was donated leaving $390 remaining. It was staff recommendation to donate $250 to the Education Foundation. Motion was made by Trustee Beach seconded by Trustee Johns to donation $250 to the Weld RE-3J Education Foundation. Motion carried 5-0, Mayor Kipp, Trustees Howell, Beach, Johns and Gfeller voting yes.
F. EXECUTIVE SESSION: for the purpose of determining positions relative to matters that may be subject to negotiations, developing strategy for negotiations, and/or instructing negotiators, under C.R.S. § 24-6-402(4)(c) regarding possible purchase of property and terms for economic development incentives in connection with potential annexation of certain property.
Motion was made by Mayor Kipp seconded by Trustee Johns at 6:28 p.m. to go into an executive session for the purpose of determining positions relative to matters that may be subject to negotiations, developing strategy for negotiations, and/or instructing negotiators, under C.R.S. § 24-6-402(4) (c) regarding possible purchase of property and terms for economic development incentives in connection with potential annexation of certain property. A roll call vote was taken, Trustee Howell yes, Trustee Beach yes, Mayor Kipp yes, Trustee Johns yes, and Trustee Gfeller yes. Motion carried 5-0.
Mayor Kipp stated the time was 7:00 p.m. The executive session has concluded. The participants in the executive session were, Town Manager Debra Chumley, Mayor Danny Kipp, Trustees John Howell, Sandra Beach, Marc Johns and Kenneth Gfeller. Those who participated in the executive session were asked to state their concerns if they believed any substantial discussion of any matters not included in the motion to go into executive session occurred during the executive session, or if any improper action occurred during the executive session in violation of the Open Meeting Law. There were no concerns.
G. Board Member Information and Discussion
2. Monthly Code Enforcement Report
3. Mosquito Report
Debbie gave the staff report. The town is working on an Intergovernmental Agreement with the School District. Warranty work on Elm Street is to be completed by the end of August. The town is nearing completion of the project needs assessment as a requirement for the loan application with Colorado Department of Health and Environment for a loan through the State Revolving Fund. To date, five residential and two commercial building permits have been issued for new construction. All lots in Fair Meadows are now sold or under contract to be sold. The draft budget will be presented at the September meeting. Sales tax revenue has increased 14% to date over 2016. The results of the survey will be available to be reviewed by the board at the September meeting. Once the board has had the chance to review the results, three public meetings will be scheduled to review the results with the residents. The purpose of the meetings is not to only review the results but also to further define what these results mean. A committee will be formed consisting of residents, elected officials, and staff to compile the information gained from the public meetings, and the group will work to help determine actions and or projects and prioritize these to best address the areas of most concern. Once this is complete, it will be presented to the Board for possible inclusion into the budget. TBK is no longer securing public funds over the FDIC insured limits, starting October 1st they will begin charging service fee for anything that exceeds the amount. Staff will look into other banking options.
Motion was made by Mayor Kipp Seconded by Trustee Johns to adjourn the meeting. Motion carried 5-0; Mayor Kipp, Trustees Howell, Beach, Johns and Gfeller voting yes. The meeting adjourned at 7:11 p.m.
MONDAY, SEPTEMBER 18, 2017 6:00 P.M.
The Board of Trustees of the Town of Keenesburg met in a regular session Monday, September 18, 2017 at Keenesburg Town Hall located at 140 South Main Street Keenesburg, Colorado 80643. Mayor Kipp called the meeting to order at 6:00 p.m.
Others Present: Town Manager Debra Chumley, Town Clerk Toni Pearl, Town Planner Todd Hodges and Town Attorney Kathleen Kelly.
Jay Mendoza, Community Affairs Representative for United Power, 500 Cooperative Way, Brighton, CO 80603. Jay presented the capital credit check to the Board of Trustees for $2,954.33.
Juan Munoz, Manager Post Office Operations for the USPS. 90 North 4th Avenue Brighton, Colorado 80601. He stated the Keenesburg post office is one of the main hubs for amazon package deliveries. He requested approval of an additional structure/carport to be added to the back of the building to help accommodate the packages in cold/wet seasons. He was advised to contact SafeBuilt to gather specs and additional information that meets building requirements.
A. Approve Minutes from August 21, 2017
Motion was made by Trustee Gfeller seconded by Trustee Tyler to approve the consent agenda items. Motion carried 7-0; Mayor Kipp, Trustees Howell, Wafel, Beach, Johns, Gfeller and Tyler voting yes.
Sergeant Carlos Ramirez, 703 Weld CR 37 Lochbuie, Colorado 80603. For the month of August the department handled 113 calls for service with 154 hours logged. The suspect in the TBK bank robbery will be indicted on September 26th. Officer Dunnam has been busy at the elementary, middle and high school. The new security cameras have been working great and have help with active cases with in the schools and surround areas. Officer Cameron Nazarenus successfully completed field training and Officer Welch is currently in training which 14 to 16 week program.
C. PUBLIC HEARING to consider a sketch plan for Diamond K Subdivision consisting of approximately 10 acres divided into 9-10 residential lots
Mayor Kipp opened the public hearing for the application by Diamond K Living Revocable Trust c/o Mark Kauffman at 6:13 p.m. Mayor Kipp asked the applicant or the applicants representative to step forward and share their presentation.
Chad Cox, Western Engineering Consultants, Inc. 127 South Denver Avenue Fort Lupton, Colorado 80621. The 10.30 acres located West of Cedar St and South of WCR 18, North of Pippin Lane which was proposed to be developed into 9 or 10 single family lots. The owners have meet with town staff and came up with an idea to sub divide the property. Two plan were given, one with 10 lots and the second with 9 lots. The planning commission’s recommendation was to approve 9 lots. The theme is to provide a rural estate lot size of approximately over 1 acre for use as a single family residential horse property. The sewer is in the alley east of the homes and the water exists up and down and a plan was submitted to show water improvements one or two new hydrant in addition to sanitary sewer along Cedar. The applicant believes the proposed sketch will provide a lot size that’s not currently available in town and are eager to get started on the project.
Todd Hodges, Town Planner. Referral comments have been addressed within the conditions of approval and the planning commission reviewed and approved those during the September 7th meeting. The existing zone district is already residential. The project is small enough for staff to discuss with the applicant to combine the preliminary and final if they wish. The applicant will still have to meet with staff to determine the zone district. Planning commission is making changes to allow for an estate zone district with a minimize lot size of one acre and to allow animal units that doesn’t currently exist with the towns code unless in Ag district. The revisions to Chapter 16 scheduled for public hearings in October for both the planning and the board. Per staff and the Planning Commission the 9 lot sketch was recommended. Mayor Kipp noted the Planning Commission’s additional conditions of approval were not added into the resolution. Staff was directed to work with the Attorney to get those added.
Notice of the hearing was published in the Greeley Tribune on August 21, 2017 notice was sent to property owners within 300 ft. of the property on August 17, 2017 and the property was posted with notice of the hearing on August 23, 2017. The Board had no questions for staff.
Mayor Kipp opened the public comment portion of the hearing:
Jack Epple 350 N Cedar St. Keenesburg, Colorado 80643. Jack expressed his concerns on the water pressure on that end of town. In addition, he noted propane should be brought across the north side of 76.
Judy Gray 370 N Cedar St. Keenesburg, Colorado. Judy stated she agrees with Jacks concern on the water pressure. She asked how CR 18 would plan into the development and mentioned there is a lot of traffic in the area and the jake brakes are loud, she suggested a stop sign be added to the area. Lastly she asked about the street lights in the area. Mayor Kipp stated a requirement is to add street lights in the area and CR 18 would be something staff would have to work with the county on.
Mayor Kipp closed the public comment of the public hearing.
Mayor Kipp asked for questions from the board members, Trustee Gfeller asked for clarification on the water pressure issue. Mayor Kipp stated that’s something staff will work on resolving. There were no further questions. Mayor Kipp closed the public hearing for the application by Diamond K Living Revocable Trust c/o Mark Kauffman at 6:40 p.m
D. RESOLUTION 2017-18 a resolution approving a sketch plan for the Diamond K Subdivision
Town Attorney, Kathleen Kelly read the three additional conditions approved by the planning commission into the record H. Public Improvements: The full width of the Cedar Street right-of-way needs to be 60 feet, and the unpaved portion of the right-of-way needs to be paved. I. Open Space: The cash-in-lieu of land dedication is to be paid to the Town, not the school district. J. Street Lighting: A lighting plan will be required. Motion was made by Trustee Beach Seconded by Trustee Wafel to adopted RESOLUTION 2017-18 a resolution approving a sketch plan for the Diamond K Subdivision to include the three additional conditions that were read into the record by Kathleen. A roll call vote was taken; Trustee Howell yes, Trustee Wafel yes, Trustee Beach yes, Mayor Kipp yes, Trustee Johns yes, Trustee Gfeller yes and Trustee Tyler yes. Motion carried 7-0.
E. RESOLUTION 2017-18 approving an annexation agreement for the Robertson Kaiser Annexation, known as RK annexation
The annexation agreement presented was in standard form and the owners requested no revisions to the agreement. The annexation is property that is West on CR 398, approximately 15 acres East of the Wild Country RV Park. The annexation is not a flag pole annexation because CR 398 was annexed out to EWS therefore it is contiguous with town property. It is down the road a bit from the Wild Country RV Park. Motion was made by Trustee Beach seconded by Trustee Gfeller to adopt RESOLUTION 2017-18 approving an annexation agreement for the Robertson Kaiser Annexation known as the RK Annexation. Motion carried 7-0; Mayor Kipp, Trustees Howell, Wafel, Beach, Johns, Gfeller and Tyler voting yes.
F. EXECUTIVE SESSION: for the purpose of determining positions relative to matters that may be subject to negotiations, developing strategy for negotiations, and/or instructing negotiators, under C.R.S. § 24-6-402(4)(e)(i) regarding an IGA and Cost Agreement with the School District
Motion was made by Mayor Kipp seconded by Trustee Gfeller at 6:47 p.m. to go into an executive session for the purpose of determine positions relative to matters that may be subject to negotiations, developing strategy for negotiations, and/or instructing negotiators, under C.R.S. § 24-6-402 (4) (e) (i) regarding an IGA and Cost Agreement with the School District. A roll call vote was taken; Trustee Howell yes, Trustee Wafel yes, Trustee Beach yes, Mayor Kipp yes, Trustee Johns yes, Trustee Gfeller yes and Trustee Tyler yes. Motion carried 7-0.
Mayor Kipp stated the time was 7:24 p.m. The executive session had concluded. The participants in the executive session were, Town Manager Debra Chumley, Town Attorney Kathleen Kelly, Mayor Danny Kipp, Trustees Howell, Wafel, Beach, Johns, Gfeller and Tyler. Those who participated in the executive session were asked to state their concerns if they believed any substantial discussion of any matters not in the motion to go into executive session occurred during the executive session, or if any improper action occurred in violation of the Open Meeting Law. There were no concerns addressed.
G. Presentation of 2018 Draft Budget
Debra went over the important points of the draft budget by reading the narrative she provided in the packet. Revenue: A proposed increase in property taxes by $31,000 per the preliminary valuation. 25k was dedicated for sales tax to general fund, a modest 10k increase in severance tax and an increase in building permits. Legislative: A reduction in the pay for mayor from $1,500/monthly to $500/monthly. Admin: proposing a 10% increase in pay for the town clerk, an 8% increase for the utility billing clerk/receptionist/court clerk and a 3% increase in pay for the town manager- which is entirely up to the board it was just a placeholder in the budget. Staff proposed an additional part time administrative employee at 30 hours a week $14/hour. Health Insurance increase of 5.5%. Public Works: An 8% increase for the public works director, 3% increase for one public works employee. Health and welfare: proposing an increase in code enforcement to double current coverage, onetime expense for park improvements- collection box, upgrade playground surface, park benches, and possible splash pad. Water: additional revenue with 2018 water rate increase, 10 water taps and raw water fees. Wastewater: 10 waste taps. Mayor Kipp asked for comparisons from surrounding towns on all the positions.
H. CIRSA Property Casualty Insurance Renewal
The town experienced some losses due to the hail damage to the stucco in addition to the water damage to the carpet in the meeting room. The stucco has been repaired but the carpet has not yet been replaced. The renewal rate shows a slight increase over 2017 coverage. $17,632 was the total for 2017 and 2018 renewal was $18,062 a difference of $1,430. The town did not receive credits from our loss control audit. There are some areas that need to be addressed that staff is working on. Motion was made by Trustee Beach seconded by Trustee Tyler to accept the preliminary quotation for the 2018 property casualty insurance through CIRSA. Motion carried 7-0; Mayor Kipp, Trustees Howell, Wafel, Beach, Johns, Gfeller and Tyler voting yes.
I. 2017 Town Survey Results
A summary was provided to see the changes from 2004 to current results. A total of 952 surveys were sent out, 236 total responded-164 in town, 68 out of town and 4 weren’t sure. Top three factors living in town were: Small town feel, quiet area and affordable. Staff thinks it’s important to do an annual survey to check in with residents. The board scheduled three community meetings- October 21, 2017 10 a.m., October 23, 2017 at 7 p.m. and October 25, 2017 at 10 a.m.
J. CEBT Health Insurance Renewal
The Town currently offers one option for health insurance, a PPO 2 plan with a $600 deductible, the renewal rate for the plan was increased by 5.5%. In addition, the Dental Plan A had an increase of 2.0%. Motion was made by Trustee Beach, seconded by Trustee Tyler to approve the renewal rates of CEBT Health Insurance with no plan changes. Motion carried 7-0; Mayor Kipp, Trustees Howell, Wafel, Beach, Johns, Gfeller and Tyler voting yes.
K. Board Member Information and Discussion
3. Mosquito Reports ( August 17, 24 & 31)
4. Methodist Church 100th Year Anniversary
Mayor Kipp shared a letter of resignation from Trustee Tyler.
Motion was made by Trustee Tyler seconded by Trustee Gfeller to adjourn the meeting. Motion carried 7-0; Mayor Kipp, Trustees Howell, Wafel, Beach, Johns, Gfeller and Tyler voting yes. The meeting adjourned at 8:36 p.m.
MONDAY OCTOBER 16, 2017 6:00 P.M.
The Board of Trustees of the Town of Keenesburg met in a regular session Monday, October 16, 2017 at Keenesburg Town Hall located at 140 South Main Street Keenesburg, Colorado 80643. Mayor Pro Tem Beach called the meeting to order at 6:00 p.m.
Members Present: Mayor Pro Tem Sandra Beach, Trustees John Howell, Marc Johns and Kenneth Gfeller
Members Excused: Mayor Danny Kipp and Trustee Wilbur Wafel
Others Present: Town Manager Debra Chumley, Town Clerk Toni Pearl, Town Planner Todd Hodges and Town Attorney Kathleen Kelly
A. Approve Minutes from September 18, 2017
Motion was made by Trustee Gfeller seconded by Trustee Johns to approve the consent agenda items. Motion carried 4-0: Mayor Pro Tem Beach, Trustees Howell, Johns and Gfeller voting yes.
Fill Vacancy on Board
There were two interested candidates to fill the open Trustee position on the board. Juanda Hesse and Bruce Sparrow, both submitted a letter of interest and summarized their past experience and qualifications to serve the Town of Keenesburg. The board was directed to write the name of the individual they wish to appoint on a piece of paper and to hand it to Toni to read aloud. Due to a tie vote, motion was made by Mayor Pro Tem Beach seconded by Trustee Johns to table the appointment until Thursday, October 26, 2017 at 6:00 p.m. Motion carried 4-0: Mayor Pro Tem Beach, Trustees Howell, Johns and Gfeller voting yes.
For the month of September the department handled 86 calls for service with 127.48 hours logged. The suspect in the robbery has been indicted. Officer Greg Hart has joined the team and was currently in training.
D. RESOLUTION 2017- 20 approving a fourth amendment to site license agreement for wireless service facilities
Peggy Manino, General Manager, Roggen Telephone 519 Front Street Roggen, Colorado. She noted there was a change in the company name - Roggen Enterprises Broadband LLC. Which needed to be corrected on the agreement. The agreement would allow the placement of wireless facilities on the towns water tower until October 31, 2020, the licensing fee remains $300 per month and agreed to provide internet and virtual private network service in the amount of $3,600 which increased from $2,256 from the third amendment. Motion was made by Mayor Pro Tem Beach seconded by Trustee Johns to approve RESOLUTION 2017-20 approving a fourth amendment to the site license agreement for wireless service facilities with the noted name changes. Motion carried 4-0: Mayor Pro Tem Beach, Trustees Howell, Johns and Gfeller voting yes.
E. PUBLIC HEARING: ORDINANCE 2017-11 repealing and re-enacting Chapter 16, articles I-VI of the Keenesburg Municipal Code
Mayor Pro Tem Beach opened the public hearing on Ordinance 2017-11 repealing and re-enacting Chapter 16, articles I-VI of the Keenesburg Municipal Code at 6:12 p.m. The purpose of the hearing was to receive testimony regarding the proposed amendment to Chapter 16 and to provide a public forum for all interested parties who wish to comment on the amendment before the Board of Trustees. Notice of the hearing was published in the Greeley Tribune September 22, 2017. Todd Hodges addressed some of the changes to Chapter 16. The Planning Commission approved a resolution recommending approval during their meeting October 10, 2017. The amendments removed the mobile home district, added estate zone district which will allow for animal units and a couple of definitions were cleaned up as well. There was no public comment regarding this item. Mayor Pro-Tem Beach closed the public hearing on ORDINANCE 2017-11 repealing and re-enacting Chapter 16, articles I-VI of the Keenesburg Municipal Code at 6:25 p.m. Motion was made by Mayor Pro Tem Beach seconded by Trustee Johns to adopt ORDINANCE 2017-11 an ordinance repealing and re-enacting Chapter 16, articles I-VI of the Keenesburg Municipal Code. Motion carried 4-0; Mayor Pro Tem Beach, Trustees Howell, Johns and Gfeller voting yes.
F. RESOLUTION 2017-21 finding substantial compliance for an annexation petition filed known as the RK Annexation and setting public hearing thereon.
The resolution was to find substantial compliance for an annexation petition that has been submitted to the Town of Keenesburg. This annexation is known as RK annexation and is located west on CR 398 just past the RV park and consists of approximately 15 acres, with a requested zoning of heavy industrial. A public hearing will be set for December 11, 2017 at 6p.m. Motion was made by Trustee Beach seconded by Trustee Howell approving RESOLUTION 2017-21 finding substantial compliance for an annexation petition filed known as the RK annexation and setting a public hearing thereon. Motion carried 4-0; Mayor Pro Tem Beach, Trustees Howell, Johns and Gfeller voting yes.
G. Request for ad in yearbook
Weld Central High School yearbook is requesting ads for their year book, last year the town purchased a business card ad for $75 and donated $25. There was $140 remaining in the miscellaneous donation fund and all those who requested donations in 2016 have already done so this year. Motion was made by Trustee Gfeller seconded by Trustee Johns to place a business card ad for $75 and donate $60 to purchase a yearbook for an underprivileged student. Motion carried 4-0; Mayor Pro Tem Beach, Trustees Howell, Johns and Gfeller voting yes.
Sign at John and Emma Meier Park
Town survey meetings were scheduled for October 21 at 10 a.m., October 23 at 7 p.m. and October 25 at 10 a.m. Staff was in the process of opening additional bank accounts at Bank of Colorado, it was in the best interest to move all the accounts to one bank for accounting purposes. By moving the checking accounts to Bank of Colorado staff would be able to process deposits by using a check reading system which will save time. The position for a public works employee was still open, the posting was listed on the website, Facebook and CML.
Motion was made by Trustee Johns seconded by Trustee Howell to adjourn the meeting. Motion carried 4-0; Mayor Pro Tem Beach, Trustees Howell, Johns and Gfeller voting yes. The meeting adjourned at 6:48 p.m.
Sandra Beach, Mayor Pro Tem Toni Pearl, Town Clerk
THURSDAY, OCTOBER 26, 2017 6:00 P.M.
140 S. MAIN ST. KEENESBURG, CO 80643
The Board of Trustees of the Town of Keenesburg met in a special session Thursday, October 26, 2017 at Keenesburg Town Hall located at 140 South Main Street Keenesburg, Colorado 80643. Mayor Kipp called the meeting to order at 6:00 p.m.
Members Present: Mayor Danny Kipp, Trustees John Howell, Wilbur Wafel, Marc Johns and Kenneth Gfeller
Members Excused: Trustee Sandra Beach
Others Present: Town Manager Debra Chumley and Town Clerk Toni Pearl
This item was tabled from the last meeting due to a tie vote. The board was directed to write the name of the individual they wish to appoint on a piece of paper and to hand it to Toni to read aloud. Juanda received three votes and Bruce received two. Juanda Hesse was sworn in by the Town Clerk.
B. RESOLUTION 2017- 22 approving an intergovernmental agreement between the Town of Keenesburg and Weld County School District RE-3J for wastewater treatment facility capital improvements
The school board approved the IGA at their meeting on 10-25-17. Exhibit C of the agreement displayed the plant investment fee calculation for the taps and they agreed on $199,470, part of the agreement provides the Town will do a recalculation of the plant investment fee at the end of twelve months once the wastewater is received and flow can be determined. The Town will be reimbursed for all costs associated with the project, which included prep of the IGA and consulting time. Staff recommended the IGA be approved. Motion was made by Trustee Gfeller seconded by Trustee Wafel to approve RESOLUTION 2017-22 approving an intergovernmental agreement for wastewater treatment facility capital improvements. Motion carried 6-0; Mayor Kipp, Trustees Howell, Wafel, Johns, Gfeller and Hesse voting yes.
C. Consideration of bids for gravel for CR 16
Staff was in the process of getting three bids for price per ton delivered for class 6 gravel for much needed maintenance on CR 16. Three bids were not able to be obtained prior to getting the board packets out. Pioneers bid was included and confirmation from Varra and Everest were pending. Staff requested that the board approve an expenditure not to exceed $15,000 to obtain the necessary materials to get half of CR 16 graveled by the end of this year and the second half in the spring of 2018 Motion was made by Trustee Gfeller seconded by Trustee Johns to approve the expenditure of an amount not to exceed $15,000 to purchase gravel to be applied to CR 16. Motion carried 6-0; Mayor Kipp, Trustees Howell, Wafel, Johns, Gfeller and Hesse voting yes.
D. Board Member Information and Discussion
Invitation from Town of Hudson
Citizen request for weight limits
Staff explained there was a citizen’s request for weight limits and concerns about truck traffic on Woodward. After further discussion the board agreed it wasn’t necessary to implement weight limits on Woodward due to existing activity and zoning in the area.
Motion was made by Trustee Gfeller seconded by Trustee Johns to adjourn the meeting. Motion carried 6-0; Mayor Kipp, Trustees Howell, Wafel, Johns, Gfeller and Hesse voting yes. The meeting adjourned at 6:37p.m.
MONDAY, NOVEMBER 20, 2017 6:00 P.M.
The Liquor Licensing Authority of the Town of Keenesburg met in a regular session Monday, November 20, 2017 at Keenesburg Town Hall located at 140 South Main Street Keenesburg, Colorado 80643. Mayor Kipp called the meeting to order at 6:00 p.m.
Members Present: Mayor Danny Kipp, Trustee John Howell, Wilbur Wafel, Sandra Beach, Marc Johns, Kenneth Gfeller and Juanda Hesse.
Others Present: Town Manager Debra Chumley, Town Clerk Toni Pearl, Town Attorney Kathleen Kelly and Town Planner Todd Hodges.
A. Liquor License Renewal for Country Liquors
The licensed premises was inspected by the Lochbuie Police Department, Officer G. Hart on November 15, 2017. The attached inspection report showed concerns about the inspection for County Liquors. Mayor Kipp asked the officers to step forward and give their report. Patrol Sergeant, Alfredo Carlos Ramirez and Officer, Greg Hart with the Lochbuie Police Department, 703 WCR 37 Lochbuie, Colorado 80603. Officer Hart listed a concern on the inspection noting the store was left in non-employee “volunteer” control. After doing research he was able to confirm the concern was not valid. The relationship between the volunteer and owner is between the two parties and should not reflect on the inspection report. Mayor Kipp asked the owner to step forward. Larry Grunewald Owner, Country Liquors 105 East Highway 2, Keenesburg, Colorado 80643. Mr. Grunewald expressed his frustration with the inspection process. He suggested the Town update the inspection form to mimic the State’s. Mayor Kipp thanked Larry for is comments. Motion was made by Trustee Gfeller seconded by Trustee Beach to approve the liquor license renewal for Country Liquors. Motion carried 7-0; Mayor Kipp, Trustee Howell, Wafel, Beach, Johns, Gfeller and Hesse voting yes.
Motion was made by Trustee Johns seconded by Trustee Gfeller to adjourn the meeting. Motion carried 7-0; Mayor Kipp, Trustees Howell, Wafel, Beach, Johns, Gfeller and Hesse voting yes. Meeting adjourned at 6:05 p.m.
IMMEDIATELY FOLLOWING THE LIQUOR LICENSING
The Board of Trustees of the Town of Keenesburg met in a regular session on Monday, November 20, 2017 at Keenesburg Town Hall located at 140 South Main Street Keenesburg, Colorado 80643. Mayor Kipp called the meeting to order at 6:06 p.m.
Patrol Sergeant, Alfredo Carlos Ramirez with the Lochbuie Police Department, 703 WCR 37 Lochbuie, Colorado 80603. For the month of October the department handled 100 calls for service with 113 hours logged. Officers spent time at Weld Central High School following up on active cases. The board was advised to contact Carlos with any questions or concerns. The board thanked Carlos for his report.
C. Approve Minutes from October 16 & 26, 2017
Motion was made by Trustee Gfeller seconded by Trustee Howell to approve the consent agenda items. Motion carried 7-0; Mayor Kipp, Trustees Howell, Wafel, Beach, Johns, Gfeller and Hesse voting yes.
D. Survey Committee Report
Bob Zebroski, Survey Committee Chair. Mr. Zebroski shared the top three areas that were identified on the survey results and noted the suggestions gathered to help these areas of concerns. 1) Water Quality. The preferred method to work towards water improvement was to propose a water filter program through the town and if approved within the budget would offer filters to the public at 50% cost. 2) Public Safety. The preferred method of improvement was to add additional crosswalk signage to include LED Flashing lights to draw more attention, installation of speed bumps along Woodward Ave and to perhaps speak to the school district about cross guards. 3) Appearance of Town. To install benches and planter boxes along Main Street, discuss bulk discount for residents to have trees trimmed/hauled away. The committee has tentatively set the next meeting for Tuesday, January 9, 2018. Mayor Kipp thanked Bob for his report.
E. PUBLIC HEARING to consider a request for a Minor Subdivision known as EWS Minor Subdivision
Mayor Kipp opened the public hearing on the application for approval of a plat for the EWS Minor Subdivision by Expedition Water Solutions DJ Basin, LLC at 6:21 p.m. The purpose of the hearing was to receive evidence regarding the application materials and to provide a public forum for all interested parties who wish to comment on the EWS Minor Subdivision before the Board of Trustees. Notice of the hearing was published in the Greeley Tribune on October 18, 2017, notice was sent to property owners within 300 ft. on October 17, 2017 and the property was posted with notice on October 19, 2017.
Mayor Kipp asked the applicant give their report. Tim Naylor, AGPROfessionals 3050 67th Avenue, Suite 200 Greeley, CO 80634. The property is located on CR 398 and was recently annexed the owner is not using all the property and has interest in splitting it off to sell. Mr. Naylor noted it was a pleasure to work with Town staff and thanked them for their efforts in moving through the process quickly. Town Planner Todd Hodges. The site is located between and adjacent to both I76 and CR 398. The land use application was for two lot minor subdivision with lot 1 being 118.69 acres and lot 2 being 171.18 acres. Lot one is the location of the Class II salt water disposal facility that was approved through an oil and gas special use permit. The intent of the minor subdivision is to separate a portion of the property that is not being used for the existing facility. The subdivision will allow for separate future industrial development within Town. Todd read the conditions of approval into the record which were approved by the Planning Commission during their November 2nd meeting. Mayor Kipp opened the public comment portion of the hearing at 6:28 p.m. There were no public comments. The public comment portion was closed at 6:28 p.m. Mayor Kipp closed the public hearing on the application for approval of a plat for the EWS Minor Subdivision by Expedition Water Solutions DJ Basin, LLC at 6:34 p.m.
F. RESOLUTION 2017-23 Approving a plat for the EWS Minor Subdivision
Motion was made by Trustee Beach seconded by Trustee Wafel to approve RESOLUTION 2017-23 approving a plat for the EWS Minor Subdivision. Motion carried 7-0; Mayor Kipp, Trustees Howell, Wafel, Beach, Johns, Gfeller, Hesse voting yes.
G. PUBLIC HEARING 2018 Budget
The Public Hearing for the budget was opened at 6:36 p.m. The changes were based on discussions at prior work sessions. General Fund- The change in health insurance was decreased to 80% rather than the 90% that was suggested. Salaries under the General Fund Expenditures show salaries for Town Manager, Town Clerk and Admin Staff were broken up to be better transparent in addition to Public Works Director and public works maintenance staff. Law enforcement line 233 was increased to allow for an overage of 100 hours. Judges Salary line 232 was increased from $5,000 to $6,000- which will be discussed during a later board item. Professional Services line 214 included a onetime expenditures ($100,000 to begin work on updating the Comprehensive Plan) as well as Capital Outlay line item 279 ($108,000 to begin a park project). Water Fund- No significant changes were made based on discussion at work session. Debra suggested the proposed water filter program be added to line item 406 Miscellaneous Expenses. The board expressed no concerns. There was no public comment for the 2018 Budget. The public hearing was closed at 6:45 p.m.
H. RESOLUTION 2017-24 Establishing a salary for the municipal judge
Judge Beato has been doing research to update some forms to make sure the town is in compliance. She sent staff a contract that proposed an hourly rate. After research section 2-6-80 of the KMC states the salary of the judge shall be payable in such periodic installments and in such amounts as may be fixed by the Board of Trustees. Staff had a discussion with Judge Beato and she recommends $350 per session as she feel this amount will cover any work she has done and will continue to do. Motion was made by Trustee Gfeller seconded by Trustee Johns to approve RESOLUTION 2017 establishing a salary for the Municipal Judge. Motion carried 7-0; Motion carried 7-0; Mayor Kipp, Trustees Howell, Wafel, Beach, Johns, Gfeller, Hesse voting yes.
I. RESOLUTION 2017-25 approving a first amendment to annexation agreement for the SJB Annexation
The amendment to the SJB Annexation agreement also known as the Lost Creek Commons Subdivision was to delete section six which referred to the potable water supply. In 2000 when the agreement was approved the Town didn’t have adequate water supply. An amendment was proposed in order to help the property become more marketable to development. Debra also noted section two needed updated to reflect a new land manager. (Steven D. Soltau 8170 Carriage Ct. N. Suite 210 Shakopee, MN 55379.) Motion was made by Trustee Beach seconded by Trustee Howell to approve RESOLUTION 2017-25 approving a first amendment to annexation agreement for the SJB Annexation with a name change on section two, to reflect as Steven D. Soltau 8170 Carriage Ct. N. Suite 210 Shakopee, MN 55379. Motion carried 7-0; Mayor Kipp, Trustees Howell, Wafel, Beach, Johns, Gfeller, Hesse voting yes.
J. EXECUTIVE SESSION for discussion of a personnel matter under C.R.S. Section 24-6-402 (4)(f)(I) and not involving any specific employees who have requested discussion of the matter in open session, specifically for the Board of Trustees to review performance evaluations of all town employees
Motion was made by Mayor Kipp seconded by Trustee Gfeller at 6:56 p.m. to go into an executive session for discussion of a personnel matter under C.R.S. Section 24-6-402 (4)(f)(I) and not involving any specific employees who have requested discussion of the matter in open session, specifically for the Board of Trustees to review performance evaluations of all town employees. A roll call vote was taken Trustee Howell yes, Trustee Wafel yes, Trustee Beach yes, Mayor Kipp yes, Trustee Johns abstained, Trustee Gfeller Yes, Trustee Hesse yes. Motion carried 6-0. Mayor Kipp stated the time was 7:19 p.m. The executive session had concluded. The participants in the executive session were, Town Attorney Kathleen Kelly, Mayor Kipp Trustees Howell, Wafel, Beach, Gfeller and Hesse. Those who participated in the executive session were asked to state their concerns if they believed any substantial discussion of any matters not in the motion occurred during the executive session, or if any improper action occurred in violation of the Open Meeting Law. No concerns were addressed.
A. Board Member Information and Discussion
Keenesburg Area Chamber Christmas Party
Annual Mosquito Report (2017)
Staff informed the board of future activity in the area; annexations, subdivisions, hemp processing facility, etc. The gravel that was purchased for CR 16 completed 75% of the road therefore we will need less in 2018. Staff is entertaining an IGA with Weld Co for grading services. A job offer was extended and accepted for a public works employee who is expected to start November 27, 2017.
Trustee Wafel requested a copy of the lists of committees.
Motion was made by Trustee Gfeller seconded by Trustee Howell to adjourn the meeting. Motion carried 7-0; Mayor Kipp, Trustees Howell, Wafel, Beach, Johns, Gfeller and Tyler voting yes. The meeting adjourned at 7:33 p.m.
MONDAY, DECEMBER 11, 2017 6:00 P.M.
The Board of Trustees of the Town of Keenesburg met in a regular session December 11, 2017 at Keenesburg Town Hall located at 140 South Main Street Keenesburg, Colorado 80643. Mayor Kipp called the meeting to order at 6:00 p.m.
Members Present Mayor Danny Kipp, Trustees John Howell, Wilbur Wafel, Sandra Beach, Marc Johns, Kenneth Gfeller and Juanda Hesse
Others Present Town Manager Debra Chumley, Town Clerk Toni Pearl, Town Planner Todd Hodges and Town Attorney Kathleen Kelly
A.Approve Minutes from November 20, 2017
Trustee Wafel noted Trustee Juanda Hesse was not included in the motions on the board minutes. Motion was made by Trustee Wafel seconded by Trustee Howell to approve the consent agenda items with the correction to the minutes to include Trustee Hesse in the minutes. Motion carried 7-0. Mayor Kipp, Trustees Howell, Wafel, Beach, Johns, Gfeller and Hesse voting yes.
A1. Monthly Police Report
Sergeant Ramirez was unable to attend the meeting. Staff gave an overview of the report. For the month of November, the department handled 102 calls for service with 96 hours logged. Santa Cops was in full effect and they will be delivering Christmas presents throughout town. The department was in the process of acquiring an additional police sergeant.
THE ZONING PORTION OF THE PUBLIC HEARING FOR THE RK ANNEXATION IS VACATED AND RESCHEDULED FOR TUESDAY, JANUARY 16, 2018, 6:00 PM AT TOWN HALL
B. PUBLIC HEARING: RK Annexation
Mayor Kipp opened the public hearing for the RK Annexation at 6:04 p.m. The notice was published in the Greeley Tribune for four consecutive weeks as required by state statues on October 25, November 1, 8, 15, 2017. Applicant: Richard Robertson 8537 WCR 51 Keenesburg, Co 80643. The property is a parcel off 398 just east of the RV park. He noted there aren’t any plans for development of the property and noted he simply would like the property annexed into town to provide more options down the road. Todd Hodges, Town Planner: The annexation would include property that was approximately 15 acres on CR 398. Referrals were sent out and four were received back (Atmos, United Power, CDOT, Building Offical). The referrals did not result an additional conditions of approval. Staff recommended approval without any conditions. There was no public comment regarding this annexation. Mayor Kipp closed the public hearing at 6:09 p.m.
C. RESOLUTION 2017-32 Finding the area known as the RK Annexation eligible for annexation to the Town of Keenesburg, Colorado
Motion was made by Trustee Beach seconded by Trustee Gfeller to adopt RESOLUTION 2017-32 finding the area known as the RK annexation eligible for Annexation to the Town of Keenesburg, Colorado. Motion carried 7-0. Mayor Kipp, Trustees Howell, Wafel, Beach, Johns, Gfeller and Hesse voting yes.
D. ORDINANCE 2017-12 approving an annexation known as the RK Annexation to the Town of Keenesburg, Colorado
Motion was made by Trustee Gfeller seconded by Trustee John to approve ORDINANCE 2017-12 approving an annexation known as the RK Annexation to the Town of Keenesburg, Colorado. Motion carried 7-0. Mayor Kipp, Trustees Howell, Wafel, Beach, Johns, Gfeller and Hesse voting yes.
E. 2018 Budget
F. RESOLUTION 2017-28 Adopting the 2018 Budget
Motion was made by Trustee Gfeller seconded by Trustee Howell to adopt RESOLUTION 2017-28 a resolution summarizing expenditures and revenues for each fund and adopting a budget for the Town of Keenesburg, Colorado for the calendar year beginning on the first day of January 2018 and ending on the last day of December 2018. Motion carried 7-0. Mayor Kipp, Trustees Howell, Wafel, Beach, Johns, Gfeller and Hesse voting yes.
G. RESOLUTION 2017-29 Appropriating Sums of Money
Motion was made by Trustee Beach seconded by Trustee Wafel to adopt RESOLUTION 2017-29 to appropriate sums of money to the various funds and spending agencies, in the amount and for the purpose as set forth below, for the Town of Keenesburg, Colorado for the 2018 budget year. Motion carried 7-0. Mayor Kipp, Trustees Howell, Wafel, Beach, Johns, Gfeller and Hesse voting yes.
H. RESOLUTION 2017-30 Levying Property Taxes
Motion was made by Trustee Gfeller seconded by Trustee Howell to adopt RESOLUTION 2017-30 levying property taxes for the year 2017, to help defray the cost of government for the Town of Keenesburg, Colorado for the 2018 budget year. Motion carried 7-0. Mayor Kipp, Trustees Howell, Wafel, Beach, Johns, Gfeller and Hesse voting yes.
I. RESOLUTION 2017-27 Approving a supplement to contract for Town Attorney
This supplement to the contract was necessary to assist with breaking up the expenses that are related to the Town’s Sewer Rehabilitation and replacement project relating to the USDA loan application. Kathleen noted the hourly rate is the same as general services. Motion was made by Trustee Beach seconded by Trustee Johns to adopt RESOLUTION 2017-27 approving a supplement to contract for Town Attorney. Motion carried 7-0. Mayor Kipp, Trustees Howell, Wafel, Beach, Johns, Gfeller and Hesse voting yes.
J. RESOLUTION 2017-26 Approving a service agreement with the Humane Society of Weld County/ Fureverdog Rescue
The board was given two draft contracts. Weld County Humane Society was what has been used in the past. This year’s rate increased to $133.74 per animal compared to $129.84 from 2017. In addition, there was a contract from Fureverdog Rescue, a no kill shelter which was a company out of Fort Lupton. The contract was reviewed by legal and a couple changes were made, removal of the $75 late fee and payment to be received within 30 days instead of 10 days. Trustee Gfeller noted Keenesburg was spelt incorrectly. Kathleen advised the board they could approve both contracts. Motion was made by Trustee Beach seconded by Trustee Gfeller to approve RESOLUTION 2017-26 approving service agreement for dog impounds. Motion carried 7-0. Mayor Kipp, Trustees Howell, Wafel, Beach, Johns, Gfeller and Hesse voting yes.
K. RESOLUTION 2017-33 Concerning conflicts of interest and ethical considerations
This resolution was a condition that was required for the USDA loan. Motion was made by Trustee Gfeller seconded by Trustee Beach to adopt Resolution 2017-33 concerning conflicts of interest and ethical considerations. Motion carried 7-0. Mayor Kipp, Trustees Howell, Wafel, Beach, Johns, Gfeller and Hesse voting yes.
L. RESOLUTION 2017-31 Approving an engagement letter for Butler Snow to act as Bond Counsel regarding USDA loan application
Motion was made by Trustee Beach seconded by Trustee Wafel to approve RESOLUTION 2017-31 approving an engagement letter for Butler Snow to act as bond counsel regarding the USDA loan application. Motion carried 7-0. Mayor Kipp, Trustees Howell, Wafel, Beach, Johns, Gfeller and Hesse voting yes.
M. 2018 Board Meeting Schedule
Based on direction from the last meeting the Board’s schedule was prepared to reflect meetings on the first and third Monday of each month and beginning at 6:30pm. After brief discussion, the board agreed to keep the meeting time at 6 p.m. Motion was made by Trustee Gfeller seconded by Trustee Johns to approve the 2018 Board meeting schedule as presented with the change of meeting time to 6:00 p.m. Motion carried 7-0. Mayor Kipp, Trustees Howell, Wafel, Beach, Johns, Gfeller and Hesse voting yes.
N. Determination of the Town’s contribution to Employee IRA’s
Currently the town contributes 5% of earnings of each employee. The budget has been prepared to allow for this percentage to continue, however it is the decision of the board. Motion was made by Trustee Beach seconded by Trustee Wafel to contribute 5% to the employees Individual Retirement Accounts for 2018. Motion carried 7-0. Mayor Kipp, Trustees Howell, Wafel, Beach, Johns, Gfeller and Hesse voting yes.
O. Grading Permit
Staff has received requests from applicants to begin grading on a site prior to land use application approval. Staff asked the Board to allow the town to issue formal grading permits with following conditions: The applicant formally requests a grading permit in form of letter or an application is created, the letter should address the proposed work, how many acres would be affected, whether the applicant will be in compliance with state storm water discharge permit requirements and erosion measures to be used and an erosion plan will be submitted with the letter of request. Motion was made by Trustee Beach seconded by Trustee Johns to approve the grading permit. Motion carried 7-0. Mayor Kipp, Trustees Howell, Wafel, Beach, Johns, Gfeller and Hesse voting yes.
P. Estimates for Town Hall Remodel
The office needs space to accommodate additional staff members, Due to current construction climate, obtaining tree bids has proven difficult. There were two contractors who have stated they are willing to bid on the project. Due to limited time to get estimates in front of the board staff requested approval not to exceed an amount of $10,000. Debra asked the board to not exceed $7,000 to allow for extra cushion in case any issues arise. Motion was made by Trustee Gfeller seconded by Trustee Johns to approve an expenditure not to exceed $7,000 to remodel Town Hall office space and to allow the Town Manager to select the contractor to complete this work. Motion carried 7-0. Mayor Kipp, Trustees Howell, Wafel, Beach, Johns, Gfeller and Hesse voting yes.
Q. RESOLUTION 2017-34 Loan Resolution
R. RESOLUTION 2017-34 Loan Resolution
The resolution was in standard form and was required to be approved by the Board to proceed with the USDA loan. Kim Crawford, Financial Counsel reviewed the resolution and gave her feedback. Motion was made by Trustee Beach seconded by Trustee Gfeller to approve RESOLUTION 2017-34 a loan resolution for a USDA loan in the amount of $496,000. Motion carried 7-0. Mayor Kipp, Trustees Howell, Wafel, Beach, Johns, Gfeller and Hesse voting yes.
REMINDER: CHAMBER CHRISTMAS DINNER
SE Weld Chamber Annual Banquet
Letter of Conditions concerning USDA Loan/Obligation of Funds
Remodeling was scheduled to be completed the week of Christmas. Staff will be moved to the meeting room to get work done but town hall would not be opened to the public. Two new computers have been ordered one for admin and the other for public works. New carpet will be installed in meeting room on December 18th. New blower for aerator has been installed at the lagoons. Water storage tanks have been switched over and both are operating together. Several land use applications are pending. Nobel Energy will be conducting base line water tests on well 11 and well 7.
Mayor Kipp turned the meeting over to Mayor Pro Tem Beach. Mayor Kipp stated he will be resigning his position as Mayor effective immediately. He thanked the board.
Kathleen confirmed there was now a vacancy in office of mayor and she would review the code and state statues to confirm the proper process.
Motion was made by Trustee Johns seconded by Trustee Howell to adjourn the meeting. The meeting adjourned at 7:24 p.m. Motion carried 6-0. Mayor Pro Tem Beach, Trustees Howell, Wafel, Johns, Gfeller and Hesse voting yes.