Patent Publication Number: US-2007118488-A1

Title: Mail Delivery Notification Process

Description:
BACKGROUND OF THE INVENTION  
      Mail delivery systems have been in existence for centuries. However, such systems have always lacked a notification process by which the recipient is informed in real-time of the mail delivery time and other relevant delivery information.  
      Today, mail box subscribers or owners, whether they are part of a national postal system, a private postal system, or private mail delivery systems in business and organizations, lack the useful and timely information of knowing when and what type of mail has been deposited into their mailboxes or other drop locations. Such a notification process will improve productivity by reducing wasteful visits or trips to the mail drop off locations. Moreover, such a notification process will contribute to timely communications by enabling the mailbox subscriber or owner to pick up his or her mail deliveries as soon as they have been deposited.  
      Current approaches to this problem are based on mechanical or electro-mechanical devices that sense or detect the occupancy state of a mailbox. Moreover, such approaches require the installation of a complex system of devices, wiring, controllers, and processors and subsequent on-going maintenance.  
      This invention is far superior to any existing solutions because it employs a fully automated process that overlays existing systems and does not utilize any of the above mentioned detection techniques. The present invention embodies a new automated process by which the mail system provider, whether public or private, can notify the mail system subscribers of the date, time, quantity, and type of mail that have been delivered to the subscribers mail drop off location as well as the name and address of the sender if available. This invention does not require devices of any type to be installed at or near the mailbox or shipment drop off location. Instead, a label that contains a unique identifier, which can be machine or human readable, is affixed to the drop off location. The mail system provider can now log the user&#39;s unique ID at time of delivery by using existing technologies such as barcode, RFID, and the like. This information can then be uploaded to the mail system provider network of computer databases and servers. Furthermore, the mail system provider can then notify the user of the delivery date and time and type of delivery through the use of a variety of existing communication technologies such as the internet, email, instant messaging, telephone, pager, and the like. 
    
    
     BRIEF DESCRIPTION OF THE DRAWINGS  
       FIG. 1  is a flowchart diagram of the mail delivery notification process.  
       FIG. 2  is system diagram of the mail delivery notification system. 
    
    
     
       
         
           
               
            
               
                   
               
               
                   
               
               
                 Definition List 1 
               
            
           
           
               
               
               
            
               
                   
                 Term 
                 Definition 
               
               
                   
                   
               
               
                   
                 Mail drop off location 
                 Any location, including but not limited 
               
               
                   
                   
                 to, mail boxes, mail slots, designated 
               
               
                   
                   
                 shipment areas, or any other area that is 
               
               
                   
                   
                 used for receiving mail and other 
               
               
                   
                   
                 delivery items. 
               
               
                   
                 Delivery process agent 
                 It is an individual, or a device or a 
               
               
                   
                   
                 combination of the two, which scans the 
               
               
                   
                   
                 unique notification identifier (UNI) upon 
               
               
                   
                   
                 delivery of mail and logs any additional 
               
               
                   
                   
                 relevant information. 
               
               
                   
                 Mailbox subscriber 
                 The individual who sends and receives 
               
               
                   
                   
                 mail or deliveries under the domain of 
               
               
                   
                   
                 the mail system provider (MSP). 
               
               
                   
                 Universal Notification 
                 A unique identifier that is issued by the 
               
               
                   
                 Identifier (UNI) 
                 mail system provider (MSP) to the 
               
               
                   
                   
                 mailbox subscriber. This identifier is 
               
               
                   
                   
                 affixed to the mail drop off location. 
               
               
                   
                   
                 This identifier is assigned to the 
               
               
                   
                   
                 subscriber and is portable to the 
               
               
                   
                   
                 subscriber&#39;s future drop off location 
               
               
                   
                   
                 within the mail system provider&#39;s 
               
               
                   
                   
                 domain. 
               
               
                   
                 Mail System Provider 
                 A national postal system, a private postal 
               
               
                   
                 (MSP) 
                 system, or private mail delivery systems 
               
               
                   
                   
                 in business and organizations which 
               
               
                   
                   
                 send, sort, and deliver mail. 
               
               
                   
                   
               
            
           
         
       
     
     DETAILED DESCRIPTION OF PREFERRED EMBODIMENTS  
      The present invention is an arrangement of processes for real-time notification of the arrival or deposit of mail and other shipping items at a variety of location types.  
      Processes  1  and  2  of  FIG. 1  describe the processes for registering and obtaining a unique identifier referred to herein as the Universal Notification Identifier (UNI) for the mail delivery notification system. The mail system provider (MSP) can be one that is operated by a national postal system such as the US Postal Service, a private rental mailbox enterprise such as the UPS Store or corporate or institutional mail system. Furthermore, mail or shipment drop-off locations can be in various forms such as, but not limited to, a cluster of mailboxes such as the ones found at post offices, residential and business complexes, or a business mail center; or individual locations such as small businesses or residential mailboxes or mail slots. A user that belongs to or subscribes to the MSP is assigned upon request a UNI. The MSP affixes the UNI to the Subscriber&#39;s mailbox or drop-off location as described in Process  3  of  FIG. 1 . The UNI can be in a variety of formats including, but not limited to, barcode, tag, RFID, or any other human or machine readable format.  
      Process  4  of  FIG. 1  describes how the MSP personnel deliver mail to the Subscribers&#39; designated mailboxes or other shipment drop-off locations. In the current embodiment upon item delivery, the MSP delivery agent scans the Subscriber&#39;s UNI using a handheld device capable of reading and identifying the UNI. As an added service as described in Process  4 A of  FIG. 1 , the MSP delivery person can also log any special delivery type options such as express mail, certified mail, overnight delivery, messenger delivery, no mail, etc. The date and time are logged in by the handheld device automatically at time of scan.  
      The data stored in the handheld scanner is uploaded to the MSP&#39;s database system as described in Process  5  of  FIG. 1 . The upload process can occur immediately after the scanning of UNI if the scanner is equipped with wireless transmission technology; alternatively, upon the return of the MSP&#39;s delivery agent to his base, the handheld scanner can be docked in a hardwired docking station which can transmit the stored data via a local area network, wide area network, or internet to the MSP&#39;s database system.  
      The MSP&#39;s database system as described in Process  6  of  FIG. 1  is designed to automatically notify the Subcribers upon receipt of the delivery data. The notification process can be affected through the use of one or more of several notification methods pre-determined by the Subscriber. These methods include, but are not limited to, e-mail, Instant Messaging, SMS text messaging, pager, or voicemail.  
      Alternatively, as described in Process  7  of  FIG. 1 , the Subscriber can proactively contact the system database to inquire about the notification status as well as retrieve notification and delivery information history through the use of a web interface, a telephone interactive voice response (IVR) system, or other retrieval technologies. The Subscribers can log onto these systems by using their UNI and passwords.