Patent Publication Number: US-2019188254-A1

Title: System and Method for Generating Forensic Documents Using a Feedback Loop System with Field Data

Description:
SUMMARY OF ILLUSTRATIVE EMBODIMENTS 
     The present invention is directed at a method and system for creating forensic engineering reports for use in legal proceedings with minimal errors from field evidence. In one, illustrative embodiment, the method and system consists of a workflow that may be implemented using a processor and a memory operably coupled to the processor and having program instructions stored therein, where the processor is operable to execute the program instructions. In another illustrative embodiment, the method and system consists of a workflow that may be implemented using program instructions hosted on a cloud, the program instructions may be executed on-demand from multiple locations. 
     The workflow initiates with the creation of a project. Then, from a remote site location, evidence pieces are added to the project, where at least one has an audio component and at least one has a visual component. Then, either a person or a program instruction triggers a transcription of the audio component and pairs and tags the visual component to match up with the transcribed audio. The transcribed audio with visual evidence are the main components of a final report or set of documents to be used in legal proceedings. 
     The forgoing general description of the illustrative implementations and the following detailed description thereof are merely exemplary aspects of the teachings of this disclosure, and are not restrictive. 
    
    
     
       BRIEF DESCRIPTION OF THE DRAWINGS 
       The accompanying drawings, which are incorporated in and constitute a part of the specification, illustrate one or more embodiments and, together with the description, explain these embodiments. The accompanying drawings have not necessarily been drawn to scale. Any values dimensions illustrated in the accompanying graphs and figures are for illustration purposes only and may or may not represent actual or preferred values or dimensions. Where applicable, some or all features may not be illustrated to assist in the description of underlying features. In the drawings: 
         FIG. 1  Flow chart depicting a process and system for receiving field photographs and data and integrating into an automatically updated document 
         FIG. 2 . A flowchart depicting a template document with linked fields and a feedback loop for automated updates. 
     
    
    
     DETAILED DESCRIPTION OF ILLUSTRATIVE EMBODIMENTS 
     The description set forth below in connection with the appended drawings is intended to be a description of various, illustrative embodiments of the disclosed subject matter. Specific features and functionalities are described in connection with each illustrative embodiment; however, it will be apparent to those skilled in the art that the disclosed embodiments may be practiced without each of those specific features and functionalities. 
     Reference throughout the specification to “one embodiment” or “an embodiment” means that a particular feature, structure, or characteristic described in connection with an embodiment is included in at least one embodiment of the subject matter disclosed. Thus, the appearance of the phrases “in one embodiment” or “in an embodiment” in various places throughout the specification is not necessarily referring to the same embodiment. Further, the particular features, structures or characteristics may be combined in any suitable manner in one or more embodiments. Further, it is intended that embodiments of the disclosed subject matter cover modifications and variations thereof. 
     It must be noted that, as used in the specification and the appended claims, the singular forms “a,” “an,” and “the” include plural referents unless the context expressly dictates otherwise. That is, unless expressly specified otherwise, as used herein the words “a,” “an,” “the,” and the like carry the meaning of “one or more.” Additionally, it is to be understood that terms such as “left,” “right,” “top,” “bottom,” “front,” “rear,” “side,” “height,” “length,” “width,” “upper,” “lower,” “interior,” “exterior,” “inner,” “outer,” and the like that may be used herein merely describe points of reference and do not necessarily limit embodiments of the present disclosure to any particular orientation or configuration. Furthermore, terms such as “first,” “second,” “third,” etc., merely identify one of a number of portions, components, steps, operations, functions, and/or points of reference as disclosed herein, and likewise do not necessarily limit embodiments of the present disclosure to any particular configuration or orientation. 
     Furthermore, the terms “approximately,” “about,” “proximate,” “minor variation,” and similar terms generally refer to ranges that include the identified value within a margin of 20%, 10% or preferably 5% in certain embodiments, and any values there between. 
     All of the functionalities described in connection with one embodiment are intended to be applicable to the additional embodiments described below except where expressly stated or where the feature or function is incompatible with the additional embodiments. For example, where a given feature or function is expressly described in connection with one embodiment but not expressly mentioned in connection with an alternative embodiment, it should be understood that the inventors intend that that feature or function may be deployed, utilized or implemented in connection with the alternative embodiment unless the feature or function is incompatible with the alternative embodiment. 
       FIG. 1  depicts a flow chart representing field personnel using a system and method to create a detailed, customer-facing document. In the depicted figure, a field personnel [ 100 ] collects field data using a recording device [ 105 ] and a camera [ 110 ]. The recording device contains a real-time recording with the field personnel&#39;s [ 100 ] document from the field location. The camera [ 110 ] may record photographs, videos, or both. The field personnel [ 100 ] has instructions from a scope of work [ 115 ] with communicated or standard specific categories [ 120 ] of items to record or document on. After completion, the recording and the photographs or video are uploaded to a cloud-based platform [ 125 ] under the specific categories [ 120 ], such as audio categories [ 120   a ] or visual categories [ 120   b ]. Uploading the data into a project folder, and/or changing the system status, triggers the remaining steps in the workflow [ 130 ]. The recording then enters an automatic transcription workflow [ 135 ]. The visual categories [ 120   b ] and the transcription created from the automatic transcription workflow [ 135 ] populates template documents [ 140 ]. Simultaneously, checklists and requests to other personnel [ 145 ] are created to continue the document generation process. Finally, a final document or set of documents [ 150 ] are created that is error-reduced. This process ensures an error-reduced document is created with minimal input from personnel, advantageously saving time and labor while increasing document quality and minimizing error. 
       FIG. 2  depicts an exemplary document with linked fields. Embedded in the document creation system overview depicted in  FIG. 1 , the document templates [ 200 ] have pre-determined linked fields [ 205   a ] and [ 205   b ]. When the final documents [ 210 ] are populated from the transcription [ 215 ] and the photographs or recordings [ 220 ], any changes to linked field [ 205   a ] would automatically change field [ 205   b ], and vice versa. The creation of an automatically updating feedback loop system for the document creation advantageously increases consistency and operational efficiency in the forensic document creation process. 
     In some embodiments, the document creation system may contain video or photographs or a combination of both. The video may not be embedded in the document directly but may be incorporated into the documents by other means, such as still images. This may require additional checklists or workflows to be created. 
     In some embodiments, the field personnel may be assisted by an automated flying photograph or video capture device, commonly known as a drone. The field personnel may simply be dictating into the recording device while watching the drone footage and may not be in the field. 
     While certain embodiments have been described, these embodiments have been presented by way of example only, and are not intended to limit the scope of the present disclosures. Indeed, the novel methods, apparatuses and systems described herein can be embodied in a variety of other forms; furthermore, various omissions, substitutions and changes in the form of the methods, apparatuses and systems described herein can be made without departing from the spirit of the present disclosures. The accompanying claims and their equivalents are intended to cover such forms or modifications as would fall within the scope and spirit of the present disclosures.