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FEDERAL RAILROAD ADMINISTRATION

GUIDE FOR PREPARING

U.S. DOT CROSSING INVENTORY FORMS

U.S. Department of Transportation

Federal Railroad Administration

Office of Railroad Safety

July 2016

DOT/FRA/RRS-23

Initial Publication: January 6, 2015

Second Revision: July 19, 2016

Revision Index

 Insertion of OMB-approved Inventory Form (Appendix A, U.S. DOT Crossing Inventory Form) -

Insertion date: March 5, 2015.

 Updated e-mail address for the submission of scanned Inventory Forms. (Appendix E, Question

10) - Revision date: March 5, 2015.

 Updated e-mail address for Inventory Number requests. (Appendix A, U.S. DOT Crossing

Inventory Form) – Insertion date: July 19, 2016.

 Updated e-mail address for Inventory Number requests. (Appendix E, Question 4) – Revision

date: July 19, 2016.

Table of Contents

I. INTRODUCTION ..............................................................................................................1

II. INSTRUCTIONS FOR COMPLETING THE U.S. DOT CROSSING INVENTORY

FORM .................................................................................................................................3

1. Header Information ........................................................................................................3

2. Part I – Location and Classification Information ...........................................................8

3. Part II – Railroad Information ......................................................................................23

4. Part III – Highway or Pathway Traffic Control Device Information ...........................28

5. Part IV – Physical Characteristics ................................................................................40

6. Part V – Public Highway Information .........................................................................46

APPENDIX A – U.S. DOT Crossing Inventory Form ...................................................... A-1

APPENDIX B – Responsibility Table for Periodic Updates to the Crossing Inventory ....B-1

APPENDIX C – Reporting Crossings That Have Multiple Operating Railroads ..............C-1

APPENDIX D – Definitions .............................................................................................. D-1

APPENDIX E – Frequently Asked Questions (FAQs) ...................................................... E-1

APPENDIX F – High-Speed Rail ID Corridor Designations and Codes ........................... F-1

Highway-Rail Crossing Inventory Instruction and Procedures Manual

1

Instructions for Completing the U.S. DOT Crossing Inventory Form

I. INTRODUCTION

This Guide for Preparing U.S. DOT Crossing Inventory Forms (Guide) is intended to

provide guidance to operating railroads and States on completing the U.S. DOT

Crossing Inventory Form (Inventory Form) for highway-rail and pathway crossings.

The type of crossing will dictate which parts of the Inventory Form must be completed

by operating railroads for the initial reporting of new and previously unreported highwayrail and pathway crossings. The Inventory Form will be considered “completed” if the

following parts are completed:

 Public Highway-Rail Grade Crossing: Complete entire Inventory Form (with the

exception of I.20 and III.2.K.);

 Private Highway-Rail Grade Crossing: Complete Header, plus Parts I, II, and

III.2.K. of the Inventory Form and the Submission Information section;

 Public Pathway Grade Crossing: Complete Header, plus Parts I and II of the

Inventory Form (with the exception of I.20) and the Submission Information

section;

 Private Pathway Grade Crossing: Complete Header, plus Parts I, II, and III.2.K.

of the Inventory Form and Submission Information section;

 Pedestrian Station Grade Crossing (pedestrian station.): Complete Header, plus

Parts I and II of the Inventory Form (with the exception of I.20) and Submission

Information section;

 Grade-separated Crossing (highway-rail, pathway, and pedestrian station):

Complete Header, plus Part I of the Inventory Form (with the exception of I.20)

and the Submission Information section.

Please refer to the Crossing Inventory Responsibility Table in Appendix B for

detailed instructions regarding which data fields must be verified or updated at

least every 3 years by the primary operating railroad, as part of the periodic

updating process.

When there has been a change in crossing characteristics (such as a change in

the crossing surface or a change in the crossing warning devices) at a public

highway-rail grade crossing, as required by Title 49 Code of Federal Regulations

(CFR) Section 234.411(c), complete all of the data fields in the Header of the

Inventory Form, check the “Change in Data” box in “Reason for Update” field and

update all data fields in Parts II and III on the Inventory Form. If a hardcopy

Highway-Rail Crossing Inventory Instruction and Procedures Manual

2

Instructions for Completing the U.S. DOT Crossing Inventory Form

Inventory Form update will be submitted to the Crossing Inventory, complete the

Submission Information section of the Inventory Form as well.

Hardcopy Submission

Please see FRA’s Web site for the correct mailing address for hardcopy

U.S. DOT Crossing Inventory (Crossing Inventory) Submissions.

Electronic Submission

Completed Inventory Forms may also be submitted electronically to the

Crossing Inventory. Detailed instructions for the electronic submission of

Inventory Forms can be found in the Electronic Submission Instructions, which is

a separate document.

Updates to this Guide

Please refer to FRA’s Web site for updates to this Guide.

Highway-Rail Crossing Inventory Instruction and Procedures Manual

3

Instructions for Completing the U.S. DOT Crossing Inventory Form

II. INSTRUCTIONS FOR COMPLETING THE U.S. DOT CROSSING

INVENTORY FORM

1. Header Information

All Header data must be entered by the reporting agency

Figure 2-1: U.S. DOT-FRA Crossing Inventory Form Heading

Instructions

A brief set of instructions is provided at the top of the form.

A. Revision Date:

Figure 2-2: U.S. DOT-FRA Crossing Inventory Form Heading, Item A