Court Opinion

ID: 4765561
Source: CourtListenerOpinion
Date Created: 2021-08-13 09:08:05.497869+00
Date Added: 2024-06-11T08:09:11.653994
License: Public Domain

If this opinion indicates that it is “FOR PUBLICATION,” it is subject to
                 revision until final publication in the Michigan Appeals Reports.

                          STATE OF MICHIGAN

                            COURT OF APPEALS

GRANT TONER,                                                         UNPUBLISHED
                                                                     August 12, 2021
               Plaintiff-Appellant,

v                                                                    No. 353546
                                                                     Sanilac Circuit Court
ROBERT DELONG, JUDY KELLER, ROSIE                                    LC No. 19-038392-CZ
QUINN, AND KEN BROWN,

               Defendants-Appellees.

Before: SAWYER, P.J., and BOONSTRA and RICK, JJ.

PER CURIAM.

         In this action under the Open Meetings Act (OMA), MCL 15.261 et seq., plaintiff appeals
as of right the trial court order granting summary disposition under MCR 2.116(C)(10) in favor of
defendants. Plaintiff argues that the trial court erred by concluding that there were no genuine
issues of material fact regarding whether defendants violated the OMA by convening in a jury
room on October 7, 2020. We affirm.

                                       I. BACKGROUND

        Defendants are elected officials who serve on the Board of Trustees for Greenleaf
Township. In a separate but related prior action, Toner v Greenleaf Twp, Sanilac Circuit Court
(Case No. 18-37926-CZ), the plaintiff, Toner, accused the defendants, Greenleaf Township and
Judy Keller, of violating the OMA at a July 19, 2018 board of trustees meeting. That case was
resolved by a consent judgment on July 7, 2019. They acknowledged that violations of the OMA
occurred on July 19, 2018, and the court ordered that the plaintiff’s counsel submit an itemized
statement for professional services rendered on behalf of the plaintiff. In the event that the
defendants disputed the amount of attorney fees, the judgment provided that the parties could
submit the issue to the court for a decision. On September 20, 2019, the plaintiff filed a motion
for contempt, arguing that the defendants’ failure to pay the attorney fee bill constituted contempt
with respect to the terms of the consent judgment. A hearing on the matter was held on October 7,
2019. Because plaintiff sought to hold the defendants in contempt, their presence at this hearing

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was not optional. It was compelled by the nature of plaintiff’s motion. The instant case relates to
what occurred on October 7, 2019, the date of the contempt hearing.

        In the instant case, plaintiff alleged that, on October 7, 2019, defendants met in a jury room
with their attorney, Robert Seibert, and conducted “deliberations” about settlement options.
Before the jury room meeting, plaintiff asserted, defendants’ attorney “conveyed an offer,” which
was rejected by plaintiff. Thereafter, plaintiff alleged, defendants met in the jury room and
deliberated about settlement options to consider making “a further settlement offer.” Plaintiff
argued that the jury room meeting was a “closed session” meeting in violation of the OMA.

       In response, defendants filed a motion for summary disposition under MCR 2.116(C)(10).
Defendant argued that there was no genuine issue of material fact that a meeting as defined by the
OMA had occurred on October 7, 2019. Defendants asserted that the jury room meeting was not
a “meeting” as defined by the OMA because there was no “deliberation or rendering of a decision.”
Defendants also asserted that Mr. Seibert did not convey a settlement offer to plaintiff’s counsel.
In support of their motion, each defendant and Mr. Seibert submitted an affidavit. Mr. Seibert
averred that, in the jury room, he explained the court’s ruling on the motion and its decision to
hold an evidentiary hearing. However, Mr. Seibert asserted that he did not request or receive any
settlement authority in the jury room meeting with defendants. Further, Mr. Seibert asserted that
he did not make any settlement offers to plaintiff’s counsel. Rather, he asked plaintiff’s counsel
whether there were any options to resolve the attorney-fee dispute short of conducting an
evidentiary hearing and whether plaintiff would consider installment payments. Plaintiff’s counsel
informed Mr. Seibert that installment payments were not acceptable, then he and plaintiff’s counsel
returned to the courtroom and informed the court that the parties would proceed with the
evidentiary hearing.

        The trial court granted defendants’ motion for summary disposition under
MCR 2.116(C)(10). Although the court found that there was a quorum of members present on
October 7, 2019, it also found no evidence that there was a deliberation or rendering of a decision
or that the board convened as a public body for the purpose of deliberating toward or rendering a
decision on a public policy. The court explained:

       The defendants understood that the decision was in the hands of the Judge, and that
       they could not deliberate or make any decision outside of a properly convened
       board meeting. The Court finds that there is no evidence, even if construed in the
       light most favorable to the non-moving party, that the prohibited discussions
       occurred, based on a thorough review of the pleadings, attachments and affidavits.

The court also found that, had there been evidence that the members discussed a settlement offer,
MCL 15.258(e) would apply. This appeal followed.

                                  II. STANDARD OF REVIEW

        “This Court reviews de novo whether a trial court properly granted a motion for summary
disposition.” Barnard Mfg Co, Inc v Gates Performance Engineering, Inc, 285 Mich App 362,
369; 775 NW2d 618 (2009). Summary disposition under MCR 2.116(C)(10) is proper if no
genuine issue of material fact exists and the moving party is entitled to judgment as a matter of

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law. MCR 2.116(C)(10). “A genuine issue of material fact exists when the record, giving the
benefit of reasonable doubt to the opposing party, leaves open an issue upon which reasonable
minds might differ.” Bennett v Russell, 322 Mich App 638, 642; 913 NW2d 364 (2018) (cleaned
up).

               In presenting a motion for summary disposition [under MCR 2.116(C)(10)],
       the moving party has the initial burden of supporting its position by affidavits,
       depositions, admissions, or other documentary evidence. The burden then shifts to
       the opposing party to establish that a genuine issue of disputed fact exists. Where
       the burden of proof at trial on a dispositive issue rests on a nonmoving party, the
       nonmoving party may not rely on mere allegations or denials in pleadings, but must
       go beyond the pleadings to set forth specific facts showing that a genuine issue of
       material fact exists. If the opposing party fails to present documentary evidence
       establishing the existence of a material factual dispute, the motion is properly
       granted. [Quinto v Cross and Peters Co, 451 Mich 358, 362-363; 547 NW2d 314
       (1996) (cleaned up).]

Questions of law are also reviewed de novo. Eggleston v Bio-Med Applications of Detroit, Inc,
468 Mich 29, 32; 658 NW2d 139 (2003).

                                         III. ANALYSIS

       Plaintiff argues that the trial court erred by granting summary disposition under
MCR 2.116(C)(10) because there existed a genuine issue of material fact regarding whether a
“meeting” as defined under the OMA occurred in the jury room on October 7, 2019. We disagree.

        The OMA generally requires meetings, decisions, and deliberations of a “public body” to
be open to the public. MCL 15.263(1), (2), and (3). The OMA defines the term “public body” for
its purposes to include:

       any state or local legislative or governing body, including a board, commission,
       committee, subcommittee, authority, or council, that is empowered by state
       constitution, statute, charter, ordinance, resolution, or rule to exercise governmental
       or proprietary authority or perform a governmental or proprietary function; a lessee
       of such a body performing an essential public purpose and function pursuant to the
       lease agreement; or the board of a nonprofit corporation formed by a city under
       section 4o of the home rule city act, 1909 PA 279, MCL 117.4o. [MCL 15.262(a)]

A “meeting” under the OMA is defined, in pertinent part, as “the convening of a public body at
which a quorum is present for the purpose of deliberating toward or rendering a decision on a
public policy . . . .” MCL 15.262(b). A “closed session” means “a meeting or part of a meeting
of a public body that is closed to the public.” MCL 15.262(c). “Decision” is defined as “a
determination, action, vote, or disposition upon a motion, proposal, recommendation, resolution,
order, ordinance, bill, or measure on which a vote by members of a public body is required and by
which a public body effectuates or formulates public policy.” MCL 15.262(d).

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       The OMA does not, however, define the term “deliberating.” Ryant v Cleveland Twp, 239
Mich App 430, 434; 608 NW2d 101 (2000). In Ryant, this Court consulted dictionary definitions
and provided the following attempt to define “deliberating”:

               The Legislature failed to define the term “deliberating” in the context of the
       OMA. Black’s Law Dictionary (7th ed), defines this word as “the act of carefully
       considering issues and options before making a decision or taking some action;
       esp., the process by which a jury reaches a verdict; as by analyzing, discussing, and
       weighing the evidence[.]” The word “discussion” is defined as the act of
       exchanging views on something; a debate. Although Black’s Law Dictionary does
       not define “debate,” the Random House Webster’s Unabridged Dictionary (2d ed)
       (1998), defines the word as “a discussion, as of a public question in an assembly,
       involving opposing viewpoints.” [Id. (cleaned up; emphasis in original).]

In determining whether a deliberation or decision occurred in the context of the case, the Ryant
Court considered whether there was an exchange of affirmative or opposing views, a debate on the
presented issue, or a discussion regarding that issue. See id. at 435-436. Ultimately the Ryant
Court concluded, “[a]s long as the township board members did not engage in deliberations or
render decisions, the subject meetings did not need to be noticed as meetings of the township
board.” Id. at 436. Additionally, our Supreme Court has held that the following activities are
“decisions” under the OMA:

               a. a determination . . . by which a public body effectuates . . . policy;

               b. an action . . . by which a public body effectuates . . . policy;

               c. a vote . . . by which a public body effectuates . . . policy;

               d. a disposition upon a motion, proposal, recommendation, resolution,
       order, ordinance, bill, or measure on which a vote by members of a public body is
       required and by which a public body effectuates or formulates public policy.
       [Booth Newspapers, Inc v Univ of Michigan Bd of Regents, 444 Mich 211, 228 n
       18; 507 NW2d 422 (1993) (cleaned up; alterations in original).]

        In the instant case, defendants argued that their presence in court or the jury room did not
constitute a meeting as defined under the OMA. Further, each defendant in their respective
affidavit asserted:

       On October 7, 2019 each Defendant was present in Court because the Court was
       going to hear oral arguments regarding Plaintiff Toner’s motion for contempt.

       Each Defendant was aware that for the purposes of the OMA, a “meeting” is
       defined as “the convening of a public body at which a quorum is present for the
       purpose of deliberating toward or rendering a decision on a public policy,...”.

       At no time that day did any of the Defendant board members deliberate or render a
       decision on a matter of public policy.

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       At no time that day did any of the board members “convene” as a public body for
       the purpose of deliberating toward or rendering a decision on a public policy.

       At no time that day did any board member discuss, make a determination on, vote,
       or take any action with respect to any potential settlement of the attorney fee
       dispute.

       At no time that day did any board member consider issues and/or options in order
       to make a decision or take some action regarding settlement.

       Each board member knew that a properly convened meeting was required in order
       to discuss and/or make a decision regarding settlement. In addition, each board
       member knew that the Judge was going to make a decision regarding whether the
       attorney fee claimed was reasonable.

       Each board member was aware that there was nothing for them to deliberate toward
       or render a decision on. At the time they were present in Court, the decision
       regarding the attorney fee dispute was in the hands of the Judge. There were no
       issues to be considered or options to be discussed because the individual board
       members present were not going to make a decision or take any action with respect
       to proposed settlement.

       On the other hand, plaintiff argues that defendants’ responses to the interrogatories
contradicted their affidavits and created a material question of fact regarding whether defendants
engaged in deliberation and the rendering of a decision in the jury room on October 7, 2019. In
response to plaintiff’s interrogatory regarding the reason or purpose for defendants entering the
jury room on October 7, 2019, defendant Brown stated, “We went into a room to talk so our
attorney could explain to us where we were at with the case.” Defendants Delong, Keller, and
Quinn stated, “To talk.” In response to plaintiff’s interrogatory regarding the content of the
meeting, defendants responded as follows:

              A. Robert Delong: We discussed that we could not deliberate or make any
       decision outside of a properly convened board meeting.

                B. Judy Keller: We discussed our options regarding the pending lawsuit but
       we knew the outcome was in the hands of the Judge because he was going to decide
       if the attorney fee bill of $8,000 was reasonable.

               C. Rosie Quinn: We knew the Judge was going to review the attorney bill
       in the pending lawsuit so there was really nothing to discuss. We did not discuss
       or decide anything. We were waiting for someone to tell us what to do next.
       Eventually our attorney came back and said we could leave.

               D. Ken Brown: It was our understanding that the Judge was going to make
       a decision regarding whether that was a reasonable fee. We left it up to our attorney
       to see if he could get the other attorney to agree to a lesser fee and then we would
       have a meeting at Township Hall to vote on that lesser fee. Basically, we told our
       attorney to see what he could do and we would go back to the Township Hall and

                                               -5-
       during the course of a scheduled meeting we would vote on whatever number he
       got from the other attorney.

        “[S]ummary disposition may be proper before discovery is complete where further
discovery does not stand a fair chance of uncovering factual support for the position of the party
opposing the motion.” Caron v Cranbrook Ed Community, 298 Mich App 629, 645; 828 NW2d
99 (2012). “A party opposing a motion for summary disposition because discovery is not complete
must provide some independent evidence that a factual dispute exists. Mere speculation that
additional discovery might produce evidentiary support is not sufficient.” Id. at 645-646 (cleaned
up; emphasis added). Plaintiff’s complaint relied on the alleged settlement offers that Mr. Seibert
proffered to plaintiff’s counsel to infer that defendant held a “meeting,” as defined under the OMA,
in the jury room. In response to defendants’ motion for summary disposition, plaintiff did not
contest defendants’ assertion that Mr. Seibert “merely ‘suggested potential alternatives for
resolution contingent upon [township] board approval.’ ” In their respective affidavits, defendants
attested that they did not deliberate or make decisions regarding a settlement offer in the jury room
meeting. Plaintiff relied on his own affidavit, asserting that defendants “invaded the jury room . . .
and what I believe were deliberations and possibly made one or more decisions about settlement
options . . . and to consider and then make a further settlement offer.” Similar to Ryant, there was
no evidence that defendants engaged in deliberations or rendered a decision in the jury room.
Accordingly, plaintiff failed to identify any evidence, aside from his own affidavit which is based
on mere speculation, that would indicate that a “meeting” took place in the jury room on October 7,
2019.

        Further, based on the record, the board of trustees had already voted not to pay the
requested attorney fees before the October 7, 2019 hearing and the court had already decided to
hold an evidentiary hearing on the disputed attorney fees. Plaintiff’s motion, which sought to hold
the board in contempt for failing to pay plaintiff’s counsel’s attorney fees, is what necessitated the
board members presence at the hearing. The fact that counsel discussed a possible resolution of
the proceedings and defendants’ counsel thereafter relayed the nature of the discussion to clients
in the jury room does not transform the defendants’ presence in the jury room into a meeting
subject to OMA. It is unclear what deliberations or decisions defendants could have had that
would have affected the trial court’s ruling or the attorney-fee dispute. Therefore, we conclude
that the trial court did not err by granting summary disposition in favor of defendants because
plaintiff failed to produce sufficient evidence to create a genuine issue of material fact regarding
whether the jury room meeting was a “meeting” within the meaning of the OMA.

       Plaintiff also argues that the trial court erred by concluding that, even if the October 7,
2019 jury room meeting was a “closed session,” any OMA violation as a result would be excused
by MCL 15.268(e)1 because defendants did not follow the appropriate procedure to enter into a

1
  MCL 15.268(e) provides that a public body may hold a closed session in order “[t]o consult with
its attorney regarding trial or settlement strategy in connection with specific pending litigation, but
only if an open meeting would have a detrimental financial effect on the litigating or settlement
position of the public body.”

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closed session. Because we affirm the order granting summary disposition, we need not address
this issue.

       Affirmed.

                                                         /s/ David H. Sawyer
                                                         /s/ Mark T. Boonstra
                                                         /s/ Michelle M. Rick

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