Court Opinion

ID: 4470259
Source: CourtListenerOpinion
Date Created: 2020-01-08 15:06:01.276372+00
Date Added: 2024-06-11T08:49:02.182628
License: Public Domain

NOT FOR PUBLICATION WITHOUT THE
                               APPROVAL OF THE APPELLATE DIVISION
        This opinion shall not "constitute precedent or be binding upon any court." Although it is posted on the
     internet, this opinion is binding only on the parties in the case and its use in other cases is limited. R. 1:36-3.

                                                         SUPERIOR COURT OF NEW JERSEY
                                                         APPELLATE DIVISION
                                                         DOCKET NO. A-1028-18T3

ROY ISOLA,

          Plaintiff-Appellant,

v.

NEW JERSEY DEPARTMENT
OF CORRECTIONS,

          Defendant-Respondent,

and

WILLIE BONDS, MS. ROUNDTREE,
and MR. ROMANO,

     Defendants.
_________________________________

                    Submitted December 2, 2019 – Decided January 8, 2020

                    Before Judges Messano and Vernoia.

                    On appeal from the Superior Court of New Jersey, Law
                    Division, Cumberland County, Docket No. L-0648-18.

                    Roy Isola, appellant pro se.
             Gurbir S. Grewal, Attorney General, attorney for
             respondent (Jane C. Schuster, Assistant Attorney
             General, of counsel; Joseph Neal, Deputy Attorney
             General, on the brief.)

PER CURIAM

      Plaintiff Roy Isola appeals from an order denying his motion for leave to

file a late notice of tort claim under the New Jersey Tort Claims Act, N.J.S.A.

59:1-1 to 12-3 (TCA). Having reviewed the record presented to the motion

court, we are convinced it did not abuse its discretion by denying the motion

because the sparse facts plaintiff provided in support of his request did not

establish the extraordinary circumstances required under N.J.S.A. 59:8-9 to

allow a late filing of the notice.

                                         I.

      Plaintiff filed a pro se motion for leave to file a late notice of tort claim.

Plaintiff's notice of motion, supporting certification, and cover letter to the court

are dated August 6, 2018, and were received and filed with the court on

September 11, 2018.

      Plaintiff's certification provided scant and vague facts supporting his

request. More specifically, plaintiff asserted he is in the custody of defendant

New Jersey Department of Corrections at South Woods State Prison. He averred

that he "was seriously injured performing" his "work assignment in the prison's

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foodservice department," and was thereafter "kept [in a hospital's] [b]urn

[t]treatment [c]enter for an entire month." He further claimed that after he

returned to the prison, he was "placed" in its "[e]xtensive [c]are [u]nit . . . with

no access to the prison's law library."

      Plaintiff asserted that "once [he was] released into general population, [he]

was advised that [he] could not make legal telephone calls to locate an attorney

to help represent [his] interests."       Plaintiff certified he "asked an inmate

paralegal," who later was "sent to lock-up and administrative segregation."

Plaintiff averred that "another inmate paralegal [was] attempting to assist [him]

in filing the necessary documents." Plaintiff noted he has a "limited education[]

and no formal legal training."     Plaintiff's certification did not refer to any

documents or medical records supporting his motion.

      In its oral opinion denying the motion, the court found plaintiff's

submissions failed to explain or demonstrate the extraordinary circumstances

required to permit the late filing of a tort claims notice. 1 The court observed

1
  In its decision, the court referred to "records indicat[ing] that [plaintiff] was
released from [the hospital] in around May 15th" and "presume[ed plaintiff] was
injured sometime in April." The court does not identify the records and, as
noted, plaintiff's supporting certification does not refer to any records. In
addition, there is no evidence the purported facts reflected in any records were
supported by an affidavit or certification. See R. 1:6-6; Mazur v. Crane's Mill
                                                                       (continued)
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                                           3
that plaintiff's submissions did not include basic information related to the

motion—such as the date of his injury and the dates he was in the hospital—and

otherwise lacked "enough information" sufficient to support a finding there were

extraordinary circumstances justifying the late filing of a notice of tort claim.

      The court entered an order denying plaintiff's motion, and this appeal

followed. Plaintiff presents the following arguments for our consideration:

            POINT 1

            THE LAW DIVISION ERRED BY FAILING TO
            CONSIDER THE PLAINTIFF'S LACK OF ACCESS
            TO THE COURTS TO FILE A TIMELY NOTICE.

Nursing Home, 441 N.J. Super. 168, 179-80 (App. Div. 2015) (explaining that
when facts are not judicially noticeable, they must be supported by affidavits
based on personal knowledge or documents "incorporated by reference in an
appropriate affidavit or certification, which properly authenticates material that
is otherwise admissible" (citation omitted)); see also N.J.S.A. 59:8-9 (requiring
that applications for leave to file a late notice of claim under the TCA must be
supported by "affidavits based upon personal knowledge of the affiant").
Plaintiff's confidential appendix includes a seven-page hospital record showing
a May 15, 2018 discharge date for a "[f]ull thickness burn of [the] foot," but
there is no showing the record was presented to the motion court and, even it
was, the record does not constitute competent evidence because it is untethered
to an affidavit or certification establishing its authenticity. Mazur, 441 N.J.
Super. at 179-80. In addition, even if the court could have properly considered
the record, it provides only a discharge date and general description of the reason
for the visit and does not otherwise establish any facts supporting a finding of
extraordinary circumstances.
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            POINT 2

            THE DEFENDANT FAILED TO DEMONSTRATE
            SUBSTANTIAL PREJUDICE SHOULD THE COURT
            FIND       THAT         "EXTRAORDINARY
            CIRCUMSTANCES" PROHIBITED THE PLAINTIFF
            FROM TIMELY FILING HIS NOTICE.

            POINT 3

            THE LAW DIVISION'S DECISION TO DENY
            PLAINTIFF LEAVE TO FILE A LATE NOTICE OF
            TORT [CLAIM] SHOULD BE REVERSED ON
            FUNDAMENTAL FAIRNESS GROUNDS[.]

                                        II.

      We review an order denying a motion for leave to file a late notice of

claim under the TCA for an abuse of discretion. D.D. v. Univ. of Med. &

Dentistry of N.J., 213 N.J. 130, 147 (2013); see also O'Donnell v. N.J. Tpk.

Auth., 236 N.J. 335, 344 (2019) (noting N.J.S.A. 59:8-9 leaves the determination

of whether a late notice may be filed to "the discretion of a judge of the Superior

Court"). "Although the ordinary 'abuse of discretion' standard defies precise

definition, it arises when a decision is 'made without a rational explanation,

inexplicably departed from established policies, or rested on an impermissible

basis,'" Moraes v. Wesler, 439 N.J. Super. 375, 378 (App. Div. 2015) (quoting

Flagg v. Essex Cty. Prosecutor, 171 N.J. 561, 571 (2002)), or when "the

discretionary act was not premised upon consideration of all relevant factors,

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was based upon consideration of irrelevant or inappropriate factors, or amounts

to a clear error in judgment," ibid. (quoting Masone v. Levine, 382 N.J. Super.
181, 193 (App. Div. 2005)).

      The TCA "imposes strict requirements upon litigants seeking to file

claims against public entities." McDade v. Siazon, 208 N.J. 463, 468 (2011).

N.J.S.A. 59:8-3 provides that "no action shall be brought against a public entity

or public employee under this act unless the claim upon which it is based shall

have been presented" to the appropriate public entity in a written notice of claim.

See also D.D., 213 N.J. at 159. "A claim relating to a cause of action . . . shall

be presented . . . [no] later than the [ninetieth day] after accrual of the cause of

action." N.J.S.A. 59:8-8.

      The TCA allows for the late filing of a notice of tort claim, but only under

the circumstances prescribed in N.J.S.A. 59:8-9. The statute provides that "[a]

claimant who fails to file notice of his [or her] claim within [ninety]

days . . . may, in the discretion of a judge of the Superior Court, be permitted to

file such notice at any time within one year after the accrual of [the] claim" as

long as the public entity or employee "has not been substantially prejudiced

thereby." N.J.S.A. 59:8-9. A motion for leave to file a late notice of tort claim

must be supported by "affidavits based upon personal knowledge of the affiant

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showing sufficient reasons constituting extraordinary circumstances for his [or

her] failure to file notice of claim within" ninety days "after accrual of the cause

of action" as otherwise required under N.J.S.A. 59:8-8, "or to file a motion

seeking leave to file a late notice of claim within a reasonable time thereafter."

N.J.S.A. 59:8-9.

      The TCA places the burden on the plaintiff to demonstrate extraordinary

circumstances justifying the late filing of a notice of tort claim. A trial court

may exercise its discretion to allow the late filing of a notice of tort claim only

where "claimant's affidavit shows sufficient reasons constituting extraordinary

circumstances for the delay . . . ." Leidy v. Cty. of Ocean, 398 N.J. Super. 449,

456 (App. Div. 2008).

      "The phrase 'extraordinary circumstances' was added to the statute in

1994" to "raise the bar for the filing of late notice from a 'fairly permissive

standard' to a 'more demanding' one." Beauchamp v. Amedio, 164 N.J. 111, 118

(2000) (quoting Lowe v Zarghami, 158 N.J. 606, 625 (1999)). The statute "does

not define what circumstances are to be considered 'extraordinary' and

necessarily leaves it for a case-by-case determination . . . on the facts presented,"

Ohlweiler v. Twp. of Chatham, 290 N.J. Super. 399, 404 (App. Div. 1996), and

a court "must consider the collective impact of the circumstances offered as

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reasons for the delay," R.L. v. State-Operated Sch. Dist., 387 N.J. Super. 331,

341 (App. Div. 2006). In its consideration of a motion for leave to file a late

notice of tort claim, "the court's focus must be directed to the evidence that

relates to [a] plaintiff's circumstances as they were during the ninety-day time

period, because that is the time during which the notice should have been filed."

D.D., 213 N.J. at 151.

      The sole support for plaintiff's motion is found in his certification which

the motion court correctly found does not present facts establishing

extraordinary circumstances excusing plaintiff's delay in filing his notice of tort

claim. The certification does not include the dates of plaintiff's alleged injury,

stay in the hospital, return to the prison, treatment in the prison, or his

communications with inmate paralegals. Thus, plaintiff did not provide the

court with information essential to determining whether any of the

circumstances to which he makes reference occurred during the ninety-day

period following the accrual of his claimed cause of action, or otherwise

occurred at times that might justify the late filing of a notice of tort claim. See

ibid. (finding that a "vague" description of the timing of the occurrence of the

alleged extraordinary circumstances is insufficient to support relief under

N.J.S.A. 59:8-9). Indeed, the certification's lack of detail made it impossible for

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                                        8
the motion court to determine when the ninety-day period for filing the notice

of tort claim started and ended, thus preventing the court from considering

whether the alleged circumstances upon which plaintiff attempts to rely occurred

within that period. See ibid. (rejecting reliance on a doctor's note to establish a

medical condition constituting an extraordinary circumstance under N.J.S.A.

59:8-9 because the note was "not tied to the ninety-day window fixed by the"

TCA). For those reasons alone, we find the motion court did not abuse its

discretion by denying plaintiff's motion, and affirm.

      In addition, plaintiff's certification suggests that his alleged injury, and

the treatment related to it, constitute extraordinary circumstances justifying his

failure to timely file his notice of tort claim. Again, the certification lacks the

necessary information and detail.     Vague allegations about injuries do not

establish extraordinary circumstances satisfying the requirements of N.J.S.A.

59:8-9. D.D., 213 N.J. at 150. Plaintiff did not certify that his injury was so

"severe, debilitating, or uncommon," ibid., that it "prevented [him] from acting

to pursue [his] complaint or that [his] ability to do so was in any way impeded

by [his] medical . . . state," id. at 151. He also failed to present competent

evidence his injuries and treatment prevented the timely filing of the notice of

tort claim. See id. at 152 (finding that a lack of competent evidence of a

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"medical . . . state [that] rose to the level needed to meet the statutory threshold

of extraordinary circumstances" does not "excuse" a failure to timely file a

notice of tort claim).

      The remaining assertions in plaintiff's certification also lack temporal

context and are untethered to evidence that any circumstance justified the late

filing of the notice of tort claim. For example, plaintiff vaguely asserted that he

"asked an inmate paralegal," but did not identify what he "asked" about or when.

Plaintiff also claimed "[a]nother inmate paralegal is now attempting to assist"

him, but did not explain whether his interactions with the paralegal occurred

within the relevant ninety-day time period or describe how his interactions with

the paralegal constitute an extraordinary circumstance providing a reason for the

untimely filing of the notice of tort claim. Plaintiff's claim that he was advised

he could not make "legal telephone calls to locate an attorney" suffers from the

identical lack of sufficient information preventing any reasoned conclusion he

demonstrated extraordinary circumstances allowing the filing of a notice of tort

claim under N.J.S.A. 59:8-9.

      Although we review "more carefully cases in which permission to file a

late claim has been denied than those in which it has been granted, to the end

that wherever possible cases may be heard on their merits" and resolve "any

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                                        10
doubts" as to whether extraordinary circumstances exist "in favor of the

application," id. at 169 (Lavecchia, J. dissenting) (quoting Lowe, 158 N.J. at

629), we are convinced the court correctly determined plaintiff failed to sustain

his burden of presenting evidence establishing the requisite extraordinary

circumstances to allow the requested late filing of the notice of tort claim.

Plaintiff's supporting certification, even when read broadly, simply lacks

sufficient facts. The court correctly recognized the deficiency and did not abuse

its discretion by denying plaintiff's motion.

      Plaintiff does not contend the court erred by concluding his supporting

certification did not establish the extraordinary circumstances required to

support the late filing of a notice of tort claim. Instead, plaintiff ignores the

deficiencies in his certification and relies on documents, assertions, and

information that were not presented to the motion court. In Point One of his

brief, plaintiff relies on what he describes as the "inmate handbook" and policies

he contends "stymie[] inmates from obtaining outside counsel," purported

denials of his requests for use of the prison law library, and factual assertions

concerning his alleged efforts to obtain counsel during the ninety days following

his alleged injury. He further cites to an "AMENDED CERTIFICATION IN

SUPPORT OF MOTION SEEKING LEAVE TO FILE A LATE NOTICE OF

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TORT CLAIM PURSUANT" that he attaches as an exhibit to his appellate brief,

in support of numerous newly minted factual allegations.2

      There is no competent evidence the inmate manual, purported policies,

amended certification, and assertions of fact supporting plaintiff's arguments on

appeal were presented to the motion court. As a result, they are not properly

before this court and do not permit or require a reversal of the court's decision.

"Our rules provide that '[t]he record on appeal shall consist of all papers on file

in the court . . . below,'" Liberty Surplus Ins. Corp., Inc. v. Nowell Amoroso,

PA, 189 N.J. 436, 452 (2007) (quoting R. 2:5-4), and our Supreme Court "has

long held [that] appellate review is limited to the record developed before the

trial court," Davis v. Devereux Foundation, 209 N.J. 269, 296 n.8 (2012). We

therefore reject plaintiff's reliance on the information, documents, and

allegations that he failed to properly present to the motion court.

2
   Plaintiff's amended certification is dated October 12, 2018, the same day the
court rendered its oral decision and entered the order denying plaintiff's motion
for leave to file the late notice of tort claim. Plaintiff's appendix also includes a
cover letter to the court dated October 12, 2018, purportedly enclosing the
amended certification. Thus, the amended certification could not have been
received by the court prior to the scheduled disposition of the motion on October
12, 2018. The record on appeal does not include any competent evidence the
amended certification was actually served by plaintiff, received by the court, or
filed. See R. 1:5-3. Moreover, plaintiff never moved for reconsideration of the
court's October 12, 2018 order, arguing the court failed to consider his amended
certification in its denial of the motion for leave to file a late notice of tort claim.
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                                         12
      We also reject plaintiff's argument that the motion court erred because

defendant failed to present evidence it would be substantially prejudiced by the

late filing of the notice of claim. It was unnecessary for the court to consider

that issue because defendant did not establish extraordinary circumstances in the

first instance. See Leidy, 398 N.J. Super. at 456 (explaining that findings of

both a lack of substantial prejudice and the presence of extraordinary

circumstances are required to grant leave to file a late notice of tort claim under

N.J.S.A. 59:8-9).

      Affirmed.

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