Court Opinion

ID: 4150351
Source: CourtListenerOpinion
Date Created: 2017-03-06 15:01:12.943587+00
Date Added: 2024-06-11T07:46:30.357561
License: Public Domain

UNITED STATES DISTRICT COURT
                            FOR THE DISTRICT OF COLUMBIA

                                             )
DAVID M. JOHNSON,                            )
                                             )
              Plaintiff,                     )
                                             )
      v.                                     )       Civil Action No. 16 -cv- 0072 (TSC)
                                             )
UNITED STATES OF AMERICA, et al.,            )
                                             )
              Defendants.                    )
                                             )

                                 MEMORANDUM OPINION

       This matter is before the Court on Defendants’ Motion for Summary Judgment, ECF No.

30. For the reasons discussed below, the Court grants the motion.

                                       I. BACKGROUND

                                  A. FOIA Requests to EEOC

       On or about April 1, 2014, Plaintiff submitted a request under the Freedom of

Information Act (“FOIA”), see 5 U.S.C. § 552, to the Equal Employment Opportunity

Commission (“EEOC”). Compl. ¶ 19. Specifically, Plaintiff sought “MD-715 Reports for [the]

Internal Revenue Service seeking all data pertaining to Management Directive 715 from October

31, 2003 through December 31, 2013.” Id. According to Plaintiff, these reports reflect “policy

guidance which [EEOC] provides to Federal agencies . . . for their use in establishing and

maintaining effective programs of equal employment opportunity . . . under Section 717 of Title

VII of the Civil Rights Act of 1964 and Section 501 of the Rehabilitation Act of 1973.” Id. ¶ 1.

                                                 1
       EEOC assigned the matter a reference number (FOIA No. 820-2014-198608), and on

April 28, 2014, it sent Plaintiff a written response:

               Your request for copies of records containing all data required to be
               filed by the Internal Revenue Service with the [EEOC] in
               accordance with Management Directive 715; specifically
               information submitted to EEOC annually from October 31, 2003
               through December 31, 2013, has been granted in part. The IRS has
               not submitted its annual report for fiscal year 2013. As discussed,
               we will provide you by email the responsive documents.
Defs.’ Mem. of Law in Support of Mot. for Summ. J. (“Defs.’ Mem.”), Decl. of Stephanie D.

Garner (“Garner Decl.”), Ex. 1 at 3; see Compl. ¶ 20. The response included instructions for

“fil[ing] a proper appeal from the determination under EEOC regulations, including the address

to which the appeal should be directed, information on how to identify the correspondence as an

appeal, the deadline by which the appeal must be submitted, and a link to further information on

EEOC’s website.” Garner Decl. ¶ 5. “[A] search of EEOC’s electronic FOIA records and paper

files” did not locate any “record of a properly filed appeal from the April 28, 2014

determination[.]” Id. ¶ 6.

       According to Plaintiff, he submitted a second FOIA request to EEOC on or about

October 26, 2015 “seeking the . . . IRS MD-715 Report for the fiscal year ending December 31,

2014.” Compl. ¶ 23. A search of EEOC’s “electronic and paper records, including the archives

of the agency’s FOIA email account (FOIA@eeoc.gov), . . . found no record of a second FOIA

request, or any other correspondence, received from Plaintiff.” Garner Decl. ¶ 7. Upon EEOC’s

receipt of a copy of the motion for summary judgment Plaintiff filed in this civil action [ECF No.

11], EEOC staff “again searched the email archive for FOIA@eeoc.gov but found no record of

the October 26, 2015 email.” Id. ¶ 8. At this point, “because the copy of the request attached to

[Plaintiff’s summary judgment motion] provided EEOC with notice of the content of Plaintiff’s

attempted request, EEOC [staff] logged the request as received on April 4, 2016.” Id. ¶ 9.

                                                  2
EEOC granted the request, and on April 12, 2016, it released the requested records in full. Id.;

see id., Ex. 2. EEOC staff considered Plaintiff’s second FOIA request “somewhat ambiguous,”

and they “released the reports submitted by the IRS in 2014 and 2015, since both reports

contained information covering a portion of calendar year 2014.” Id. ¶ 9.

                                  B. FOIA Request to the OPM

         Plaintiff named the former Acting Director of the Office of Personnel Management

(“OPM”) as a defendant in this case. OPM staff was “asked to verify whether [OPM’s] EEO

office had answered a FOIA request from [Plaintiff].” Defs.’ Mem., Decl. of Yasmin A. Rosa

(“Rosa Decl.”) ¶ 5. A search of records maintained by the OPM’s EEO office, including “all

EEO complaints, inquiries and non-jurisdiction records for 2015 and 2016,” and “the EEO

inbox” where email requests would have been located, “did not produce any record(s) of a David

Johnson contacting EEO.” Rosa Decl. ¶ 6. Based on this search result, OPM “concluded that

[Plaintiff] has not reached out to the EEO Office requesting FOIA information or assistance.”

Id.

                                         II. DISCUSSION

                               A. Dismissal of Parties and Claims

         The Court construes the Complaint as one raising claims under FOIA against EEOC and

OPM. A claim under FOIA is against an agency. See 5 U.S.C. § 552(a)(4)(B); Cooper v.

Stewart, No. 11-5061, 2011 WL 6758484, at *1 (D.C. Cir. Dec. 15, 2011) (per curiam).

Therefore, the Court dismisses Beth F. Cobert, Victoria A. Lipnic, and John Doe as defendants in

this case, see Compl. ¶¶ 12-14, “because no cause of action exists that would entitle [Plaintiff] to

relief from them under . . . FOIA.” Martinez v. Bureau of Prisons, 444 F.3d 620, 624 (D.C. Cir.

2006).

                                                 3
         In addition, the Court dismisses Plaintiff’s purported claim, see Compl. ¶¶ 33-34, under

the Administrative Procedure Act. “[T]he APA provides for judicial review of final agency

action only where ‘there is no other adequate remedy in a court.’” Kenney v. U.S. Dep’t of

Justice, 603 F. Supp. 2d 184, 190 (D.D.C. 2009) (quoting 5 U.S.C. § 704). Plaintiff’s challenge

to Defendants’ response to his FOIA requests is properly considered under FOIA, and “relief

under the APA is unavailable when [FOIA] provides an adequate remedy.” Edmonds Inst. v.

U.S. Dep’t of Interior, 383 F. Supp. 2d 105, 111 (D.D.C. 2005) (citations omitted).

         Lastly, the Court dismisses Plaintiff’s purported constitutional claim. Plaintiff asserts

that “Defendants’ failure to provide Plaintiff with the information stated in the FOIA Request

violates . . . the Due Process Clause[.]” Compl. at 7. He offers a legal conclusion without

factual allegations to support it, and thus fails to state a plausible due process claim. See

Ashcroft v. Iqbal, 556 U.S. 662, 678 (2009).

                               B. Summary Judgment in a FOIA Case

         “FOIA cases typically and appropriately are decided on motions for summary judgment.”

ViroPharma Inc. v. Dep’t of Health & Human Servs., 839 F. Supp. 2d 184, 189 (D.D.C. 2012)

(citations omitted). The Court grants summary judgment if the movant shows that there is no

genuine dispute as to any material fact and that it is entitled to judgment as a matter of law. See

Fed. R. Civ. P. 56(a). Summary judgment in a FOIA case may be based solely on information

provided in an agency’s supporting affidavits or declarations if they are relatively detailed and

when they describe “the documents and the justifications for nondisclosure with reasonably

specific detail . . . and are not controverted by either contrary evidence in the record [or] by

evidence of agency bad faith.” Military Audit Project v. Casey, 656 F.2d 724, 738 (D.C. Cir.

1981).

                                                   4
        It appears that Plaintiff’s sole objection to Defendants’ motion is their “reliance on

inadmissible hearsay” in the supporting declarations. See Pl.’s Objection to Defs.’ Mot. for

Summ. J. at 5. Plaintiff asserts his “entitle[ment] to statistical data summarized on the official

business records maintained by . . . EEOC,” and he claims that “the version of facts proffered by

Defendants attempt[s] fraudulently to deny the existence thereof.” Id. at 4 (emphasis removed). 1

Further, Plaintiff suggests that the declarants not only must have personal knowledge of the

“actual computation of the statistical data” he requests, id., but also must authenticate the data,

see id. at 5. The Court understands Plaintiff to argue that Defendants cannot meet their burden

on summary judgment when the declarations on which they rely are made by individuals without

personal knowledge of the facts.

        Ordinarily, a “declaration used to support or oppose a motion must be made on personal

knowledge, set out facts that would be admissible in evidence, and show that the affiant or

declarant is competent to testify on the matters stated.” Fed. R. Civ. P. 56(c)(4). In a FOIA case,

a declarant need only “attest[] to [her] personal knowledge of the procedures used in handling

[Plaintiff’s] request and [her] familiarity with the documents in question.” Spannaus v. U.S.

Dep’t of Justice, 813 F.2d 1285, 1289 (4th Cir. 1987). “[O]ur circuit court long ago recognized

the validity of the affidavit of an individual who supervised a search for records even though the

affiant had not conducted the search [herself].” Brophy v. U.S. Dep’t of Defense, No. 05-CV-

360, 2006 WL 571901, at *4 (D.D.C. Mar. 8, 2006) (citing Meeropol v. Meese, 790 F.2d 942,

951 (D.C. Cir. 1986)).

        Here, EEOC’s declarant makes her declaration “based on [her] review of the official files

and records of EEOC, [her] own personal knowledge, and information [she] acquired . . . through

1
  The Court presumes that the MD-715 Reports Plaintiff has requested contain the “statistical data” to which he
refers in his opposition.

                                                         5
the performance of [her] official duties.” Garner Decl. ¶ 2. She attests to her familiarity with the

procedures followed in responding to FOIA requests to EEOC generally, and EEOC’s handling

of Plaintiff’s FOIA requests specifically. Id. ¶¶ 1-2. Similarly, OPM’s declarant makes “[t]he

statements in [her] declaration . . . based on [her] personal knowledge and upon information

available to [her] from [OPM’s] EEO archives.” Rosa Decl. ¶ 3. She, too, is familiar with the

agency’s procedures for handling inquiries, including FOIA requests. Id. ¶¶ 2, 5-6. Thus, each

declarant satisfies the personal knowledge requirement for purposes of the FOIA. See Pinson v.

U.S. Dep’t of Justice, 160 F. Supp. 3d 285, 294 (D.D.C. 2016); Gov’t Accountability Project v.

U.S. Dep’t of Justice, 852 F. Supp. 2d 14, 23 (D.D.C. 2012). Because the declarants demonstrate

their “general familiarity with the responsive records and procedures used to identify those

records,” they need not “independently verify the information contained in each responsive

record as Plaintiff suggests.” Barnard v. Dep’t of Homeland Sec., 531 F. Supp. 2d 131, 138-39

(D.D.C. 2008).

       Furthermore, FOIA does not require that an agency provide explanatory materials. See

NLRB v. Sears, Roebuck & Co., 421 U.S. 132, 162 (1975) (holding that “insofar as the order of

the court below requires the agency to create explanatory material, it is baseless”). Nor does it

require that an agency authenticate or certify the contents of the records it releases. See Jackman

v. Dep’t of Justice, No. 05-CV-1889, 2006 WL 2598054, at *2 (D.D.C. Sept. 11, 2006) (finding

that “Plaintiff's questions about the authenticity and correctness of the released records are

beyond the scope of the Court’s FOIA jurisdiction”); see also Hedrick v. FBI, __ F. Supp. 3d __,

__, 2016 WL 6208361, at *8 (D.D.C. Oct. 24, 2016) (noting that plaintiff “cites no authority for

the proposition that, when challenged, an agency must authenticate or prove the veracity of the

content of a responsive record”).

                                                  6
                         1. EEOC Released the Requested Records In Full

       EEOC has released in full IRS MD-715 Reports between October 31, 2003 and

December 31, 2012, see Garner Decl. ¶¶ 4-5, as well as the IRS reports submitted in 2014 and

2015, id. ¶ 9. It did not release the IRS MD-715 Report for the fiscal year ending December 31,

2013, because IRS had not yet submitted its report. See id. ¶ 5. EEOC did not violate the FOIA

by failing to disclose a record it did not have in its possession when it received Plaintiff’s April

1, 2014 FOIA request. See Defenders of Wildlife v. U.S. Dep't of the Interior, 314 F. Supp. 2d 1,

12 n.10 (D.D.C. 2004) (recognizing that records created after date-of-search cut-off date

established by agency regulation are not covered by request). Even if EEOC were to have

received an MD-715 Report from IRS for 2013 at some point after it responded to Plaintiff’s

April 1, 2014 FOIA request, EEOC would not have been obligated to release it. “The FOIA does

not require an agency to update or supplement a prior response to a request for records.” James

v. U.S. Secret Serv., 811 F. Supp. 2d 351, 358 (D.D.C. 2011), aff’d, No. 11-5299, 2012 WL
1935828 (D.C. Cir. May 11, 2012); see also Bonner v. U.S. Dep’t of State, 928 F.2d 1148, 1152

(D.C. Cir. 1991) (“To require an agency to adjust or modify its FOIA responses based on post-

response occurrences could create an endless cycle of judicially mandated reprocessing.”).

       Plaintiff can prevail in a FOIA case only if he has demonstrated “that an agency has (1)

improperly (2) withheld (3) agency records.” Judicial Watch, Inc. v. Dep’t of State, 177 F. Supp.
3d 450, 454 (D.D.C. 2016) (citations omitted); see Perry v. Block, 684 F.2d 121, 125 (D.C. Cir.

1982). “Once the records are produced[,] the substance of the controversy disappears and

becomes moot since the disclosure which the suit seeks has already been made.” Crooker v.

United States State Dep’t, 628 F.2d 9, 10 (D.C. Cir. 1980) (per curiam) (citations omitted). Now

that EEOC has released all of the records Plaintiff requested, this FOIA claim is moot. See, e.g.,

                                                  7
Heily v. U.S. Dep’t of Defense, 896 F. Supp. 2d 25 (D.D.C. 2012) (dismissing as moot FOIA

claim of plaintiff who received the requested documents while civil action was pending), aff’d,

No. 13-5055, 2013 WL 5975876 (D.C. Cir. Oct. 16, 2013).

                          2. Plaintiff Did Not Submit a FOIA Request to OPM

        “[E]ach agency, upon any request for records which (i) reasonably describes such records

and (ii) is made in accordance with published rules stating the time, place, fees (if any), and

procedures to be followed, shall make the records promptly available to any person.” 5 U.S.C. §

552(a)(3)(A). However, if the agency receives no FOIA request, the agency “has no reason to

search or produce records and similarly has no basis to respond.” Carbe v. Bureau of Alcohol,

Tobacco and Firearms, No. 03-CV-1658, 2004 WL 2051359, *8 (D.D.C. Aug. 12, 2004). The

Court concludes that Plaintiff had not submitted a FOIA request to OPM prior to filing this civil

action. 2 OPM has not failed to fulfill its obligations under the FOIA and, therefore, its motion

for summary judgment is granted. See Thomas v. Fed. Comm’cns Comm=n, 534 F. Supp. 2d 144,

146 (D.D.C. 2008) (granting summary judgment in the agency’s favor “[i]n the absence of any

evidence that plaintiff submitted a proper FOIA request to which defendant would have been

obligated to respond”); see also Antonelli v. Fed. Bureau of Prisons, 591 F. Supp. 2d 15, 26

(D.D.C. 2008) (noting that “[a]n agency’s disclosure obligations are not triggered . . . until it has

received a proper FOIA request in compliance with its published regulations”).

                                               3. Segregability

2
   In his motion for summary judgment [ECF No. 40], Plaintiff argues that OPM improperly withheld statistical data
he requested on April 11, 2016. See Decl. of David Johnson in Support of the Mot. for Summ. J. Against Defs.
[ECF No. 40-1] ¶ 1; see id., Ex. A; see also Pl. David Johnson’s Statement of Facts in Support of the Mot. for
Summ. J. Against Defs. [ECF No. 40-2] ¶¶ 1, 5. His original complaint, which the Clerk of Court received on
December 28, 2015, does not mention a FOIA request to OPM, and the OPM’s response to Plaintiff’s April 11, 2016
FOIA request is beyond the scope of this case.

                                                        8
       An agency is obligated under FOIA to release “any reasonably segregable portion of a

record . . . after deletion of the portions which are exempt” from disclosure. 5 U.S.C. § 552(b).

Here, EEOC has not withheld any information contained in the MD-715 Reports it released to

Plaintiff. The Court concludes, then, that all reasonably segregable information has been

released.

                                       III. CONCLUSION

       Defendants have shown that there is no genuine issue of material fact in dispute regarding

their compliance with FOIA and that they are entitled to judgment as a matter of law.

Accordingly, the Court grants Defendants’ motion for summary judgment. An Order

accompanies this Memorandum Opinion.

DATE: March __, 2017
                                             TANYA S. CHUTKAN
                                             United States District Judge

                                                9