Court Opinion

ID: 9948473
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Date Created: 2024-03-07 15:03:45.867671+00
Date Added: 2024-06-11T14:29:50.382524
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             DISTRICT OF COLUMBIA COURT OF APPEALS

                                 No. 22-BG-0943

                     IN RE PABLO A. ZAMORA, RESPONDENT.

                       A Suspended Member of the Bar of
                    the District of Columbia Court of Appeals
                          (Bar Registration No. 998467)

                         On Report and Recommendation
                   of the Board on Professional Responsibility
                      (Disciplinary Docket No. 2017-D142)
                         (Board Docket No. 21-BD-003)

(Submitted November 16, 2023                             Decided March 7, 2024)

      Robert C. Bonsib, for respondent. 1

       Hamilton P. Fox, III, Disciplinary Counsel, with whom Julia L. Porter,
Deputy Disciplinary Counsel, Theodore (Jack) Meltzer, Senior Assistant
Disciplinary Counsel, and Caroll Donayre, Assistant Disciplinary Counsel, were on
the brief, for the Office of Disciplinary Counsel.

      Before BECKWITH, DEAHL, and SHANKER,* Associate Judges.

      1
        Mr. Bonsib filed a motion to withdraw as counsel less than a month before
the scheduled oral argument. The court granted Mr. Bonsib’s motion to withdraw
and ordered that the case be submitted on the record and briefs filed by counsel
without oral argument.
                                          2

      BECKWITH, Associate Judge: A hearing committee determined that

Respondent Pablo Zamora violated a number of the Rules of Professional Conduct,

including Rule 1.15(a), misappropriation of client funds, and Rule 1.15(e), failure to

hold unearned advance fees in trust. A majority of the hearing committee concluded

Mr. Zamora had misappropriated client funds negligently rather than recklessly and

recommended a six-month suspension for the negligent misappropriation.2 On

review, the Board on Professional Responsibility agreed with the hearing

committee’s findings except for its conclusion that Mr. Zamora acted negligently.

The Board determined that he acted recklessly and recommended that he be

disbarred. Mr. Zamora urges us to adopt the hearing committee’s conclusions in

full. We agree with the hearing committee’s conclusion that Mr. Zamora acted

negligently and accordingly adopt the committee’s recommended sanction.

       * Associate Judge AliKhan was originally assigned to this case. Following
Judge AliKhan’s appointment to the U.S. District Court for the District of Columbia,
effective December 12, 2023, Judge Shanker has been assigned to take her place on
the panel.
      2
         Mr. Zamora was also issued two additional one-month suspensions pursuant
to his violations of Rule 1.3(a), Lack of Diligence and Zeal, and Rule 1.16(d),
Terminating Representation, ordered to pay restitution in the amount of $750.00 plus
interest, and required to attend a continuing legal education program regarding flat-
fee billing practices.
                                           3

                                            I.

      Rule 1.15(a) requires attorneys to hold client property in a separate trust

account; Rule 1.15(e) specifies that “[a]dvances of unearned fees and unincurred

costs” qualify as client property until they are earned, and must be kept in a separate

trust account pursuant to Rule 1.15(a) “unless the client gives informed consent to a

different arrangement.” Flat fees received at the outset of a representation are

considered unearned fees and are subject to the requirements of Rule 1.15(e). In re

Mance, 980 A.2d 1196, 1205 (D.C. 2009).

      “Informed consent” as defined by the rules generally requires an attorney to

communicate “adequate information and explanation about the material risks of and

reasonably available alternatives to the proposed course of conduct.” Rule 1.0(e).

To obtain informed consent to a flat-fee arrangement, attorneys must make five

specific disclosures:

             (1) ‘the attorney will treat the advance fee as the attorney’s
             property upon receipt’; (2) ‘the attorney can keep the fee
             only by providing a benefit or providing a service for
             which the client has contracted’; (3) ‘the fee agreement
             must spell out the terms of the benefit to be conferred upon
             the client’; (4) ‘the client must be aware of the attorney’s
             obligation to refund any amount of advance funds to the
             extent that they are unreasonable or unearned if the
             representation is terminated by the client’; and (5) ‘unless
             there is agreement otherwise, the attorney must . . . hold
             the flat fee in escrow until it is earned by the lawyer’s
                                             4

             provision of legal services.’

In re Ponds, 279 A.3d 357, 359 (D.C. 2022) (quoting In re Mance, 980 A.2d at 1206-

07).

                                             II.

       Mr. Zamora was hired to represent an undocumented man, Jose Ascensio, in

removal proceedings. 3 Mr. Zamora determined that the best way for Mr. Ascensio

to avoid deportation would be to apply for a U-Visa. But partway through his

representation of Mr. Ascensio, Mr. Zamora filed a motion to withdraw as counsel.

He testified that he was frustrated by Mr. Ascensio’s wife, Teka Stiles, using other

attorneys’ advice to second guess his own and concerned by his client’s request that

he continue an upcoming bond hearing in hopes of appearing before a more

favorable judge. Mr. Ascensio and Ms. Stiles agreed to the withdrawal and Ms.

Stiles asked for a detailed bill to account for the flat fees. Mr. Zamora provided her

with a bill, which Ms. Stiles did not initially challenge. She later sought a refund for

both matters and filed for fee arbitration in D.C., but was told that she had not

exhausted all avenues of relief. Ms. Stiles then filed the underlying bar complaint

       3
        The hearing committee explained its decision to “refer to Mr. Ascensio
Torres as ‘Mr. Ascensio’ and [his wife] Teka Stiles-Ascensio as ‘Ms. Stiles’” as
consistent with how they were referred to during the hearing. We adopt the same
approach.
                                          5

against Mr. Zamora.

      Because Mr. Zamora contests only the Board’s determination of reckless

misappropriation, we recite only the facts relevant to that determination. Prior to

beginning any work on Mr. Ascensio’s case, Mr. Zamora provided Mr. Ascensio’s

wife, Ms. Stiles, with two fee agreements, one for the U-Visa matter and one for the

removal proceeding. The fee agreements differed in describing the work to be

completed and the fee amount, but both contained a waiver provision stating, “I

hereby WAIVE the requirement that the flat fee, given to Pablo A. Zamora, Esq. for

work to be performed on my behalf, is to be held in trust.” The waiver provision

erroneously referred to “Rule 1.15(d)” as support for this provision because Rule

1.15(d) stated the rule regarding unearned fees until a rule change 2010, when it was

renumbered as Rule 1.15(e). See Order, No. M-235-09 (D.C. Mar. 22, 2010). Each

agreement also clarified the specific benefits to be conferred upon the client pursuant

to the flat-fee agreement, and Mr. Zamora’s obligation to refund any unearned

portion of the flat fee should the client terminate the attorney-client relationship.

Ms. Stiles signed and initialed all the provisions of both fee agreements, including

the waiver provision.

      Mr. Zamora testified that he discussed each page of the retainer agreement
                                          6

with prospective clients and explained the flat-fee provision. He specifically told

Ms. Stiles the flat-fee provision “meant that [the fees] would not be placed into a

trust account. And [he] further advised her . . . of her right to an accounting of the

money or return of any unused funds.” Mr. Zamora testified that he did not think

Rule 1.15(e) required him to notify clients of the risks of not using a trust account.

In his view, there were not any material risks that necessitated such an explanation

because he would have refunded any unearned fees. He said he believed that, to

obtain informed consent, he was required to inform clients “in writing” that the flat

fee would not be placed into a trust account and to have them “initial” “if they

agree[d]” to that arrangement. He testified that he could not recall In re Mance,

which sets out the specific requirements for informed consent in the flat-fee context.

Ms. Stiles testified that Mr. Zamora “skimmed through” the agreements without

discussing any of the risks or consequences of not using a trust account for client

fees. The hearing committee deemed both Mr. Zamora and Ms. Stiles not entirely

credible, and concluded that Mr. Zamora did not go through the fee agreements with

Ms. Stiles as thoroughly as he testified to, but that he did review them “somewhat.”

      Having made this finding, the hearing committee determined that Mr. Zamora

failed to obtain informed consent from Ms. Stiles, pointing to Mr. Zamora’s own

testimony that he did not explain the material risks of the proposed course of conduct
                                          7

because he did not believe any existed. In that regard, it was the view of the majority

of the hearing committee that Mr. Zamora mistakenly believed that his actions—

putting the waiver language in his agreements, reviewing the agreements with clients

to some degree, and having clients initial and sign each provision of the fee

agreement—were sufficient to obtain informed consent under Rule 1.15(e). The

majority concluded that Mr. Zamora was negligent because he had a “good-faith but

incorrect” understanding of Rule 1.15(e)’s requirements, rather than a “conscious

indifference” to the obligation of informed consent. The dissenting member of the

hearing committee determined that Mr. Zamora acted recklessly because his

misunderstanding of the requirements of informed consent—a “long standing”

concept defined in the Rules of Professional Conduct—was not reasonable.

      On review, the Board adopted the hearing committee’s findings of fact and

legal conclusions except for the conclusion that Mr. Zamora’s misappropriation was

negligent. The Board concluded that Mr. Zamora’s testimony and the waiver he

included in his fee agreements demonstrated that he was aware that he needed

informed consent and did not obtain it. Regardless of his awareness of the specific

disclosures required by In re Mance, it was not reasonable to be unaware of the

general requirements of informed consent or the risks posed to clients by not using

a trust account. Because “disbarment [is] . . . the only appropriate sanction” in cases
                                          8

involving reckless misappropriation, the Board recommended that Mr. Zamora be

disbarred. See In re Addams, 579 A.2d 190, 191 (D.C. 1990) (en banc).

                                         III.

      Mr. Zamora contests only the Board’s conclusion that he acted recklessly and

its corresponding recommendation that he be disbarred. We accept the Board’s

factual findings if they are supported by substantial evidence in the record. D.C. Bar

R. XI, § 9(h)(1).   But we review de novo “ultimate facts,” including whether

Disciplinary Counsel has carried its burden to prove by clear and convincing

evidence that an attorney’s conduct was reckless. See In re Haar, 270 A.3d 286,

294 (D.C. 2022) (quoting In re Micheel, 610 A.2d 231, 234 (D.C. 1992)). We must

adopt the Board’s recommended disposition unless doing so “would foster a

tendency toward inconsistent dispositions for comparable conduct or would

otherwise be unwarranted.” Id. at 299 (quoting D.C. Bar R. XI, § 9(h)(1)).

      Reckless misappropriation is marked by the attorney’s “conscious

indifference to the consequences of [their] behavior for the security of the funds.”

In re Anderson, 778 A.2d 330, 339 (D.C. 2001). Conscious indifference may be

demonstrated by showing that an attorney made a “conscious choice of a course of
                                          9

action” with either “knowledge of the danger to others” or “knowledge of facts that

would disclose this danger to any reasonable person.” In re Ponds, 279 A.3d at 362

(quoting In re Gray 224 A.3d 1222, 1232 (D.C. 2020)). Negligent misappropriation,

on the other hand, is marked by a “good-faith but inadequate effort to comply” with

Rule 1.15 or the requirements of In re Mance. Id. at 361. Our cases have emphasized

that an attorney’s good faith attempt to comply will not preclude a finding of

recklessness if the attorney’s errors or mistaken beliefs were objectively

unreasonable. See In re Gray, 224 A.3d at 1232; see also In re Ponds, 279 A.3d at

362.

       Disciplinary counsel does not dispute that Mr. Zamora was honestly mistaken,

and argues only that Mr. Zamora’s mistaken understanding of informed consent was

not objectively reasonable.    In assessing the contours of which mistakes are

objectively reasonable in the flat-fee context, we are guided by two cases: In re Haar

and In re Ponds.

       In Haar, we concluded that Mr. Haar’s failure to comply with Rule 1.15 was

negligent because his ignorance of the rule’s application to flat fees as clarified by

Mance was reasonable. 270 A.3d at 298. In 2012, three years after the Mance

decision, Mr. Haar deposited a large flat fee from a client into an operating account
                                          10

rather than a trust account. Id. at 292. While this client’s case was still pending,

Mr. Haar became aware of Mance, and brought his accounting practices into

compliance with that decision’s requirements, but only prospectively. Id. The

hearing committee found that Mr. Haar acted recklessly with regard to this pending

case because his ignorance as to Mance’s application to pending cases was not

reasonable. Id. at 293. But we found otherwise, in line with the Board: Mr. Haar’s

practice involved low fees and his clients’ cases resolved quickly, leaving him with

“little reason to consider Mance’s application to unearned flat fees.” Id. at 297. We

also noted that Rule 1.15(e)’s application to flat fees is not discernible from the text

of the rule—it would be impossible to glean without knowledge of Mance—and that

the rule “now imposes essentially the opposite restriction to that which it required

when Mr. Haar began his career.” Id. at 298. Ultimately, we concluded that “a

practitioner who operated according to Mr. Haar’s typical fee arrangements could

reasonably fail to perceive” the dangers inherent in holding unearned flat fees in a

personal bank account. Id.

      In Ponds, on the other hand, we deemed reckless Mr. Ponds’s failure to

comply with the informed consent requirements of Mance. 279 A.3d at 361. Unlike

Mr. Haar, Mr. Ponds was aware of the Mance decision. Id. at 360. Yet both

Mr. Ponds’s fee agreement and conduct were “fundamentally incompatible” with
                                          11

the requirements of Mance: “[r]ather than making clear that the unearned portion of

a flat fee must be returned, [his] fee agreement indicated precisely the opposite,” and

“[r]ather than complying with the requirement to return unearned advance fees,

Mr. Ponds refused, despite an arbitral award requiring him to comply.” Id. at 361.

Mr. Pond’s knowledge of the requirements of Mance, in conjunction with his

blatantly noncompliant fee agreement and conduct, rendered his claim of a

good-faith mistake “implausible.” Id. at 362. But we declined to “rest . . . on a

conclusion of subjective bad faith,” concluding for many of the same reasons that

Mr. Ponds’s course of action was sufficient to demonstrate “conscious indifference”

to the requirements of Rule 1.15(e) and Mance regardless of whether he was

attempting to comply in good faith. Id. at 362.

      Disciplinary Counsel urges us to view Mr. Zamora’s conduct as in line with

that in Ponds rather than Haar. Disciplinary Counsel points out that Mr. Zamora

had reason to know of the risks posed to his clients. While he was not aware of the

specific requirements laid out in Mance, the waiver provision in his fee agreement

demonstrated that he at least knew he needed to obtain informed consent to his

proposed arrangement. According to Disciplinary Counsel, while it may have been

reasonable under the circumstances for Mr. Haar to be ignorant of Mance, it was not

reasonable for Mr. Zamora to be ignorant of the requirements of informed consent
                                          12

generally, namely the obligation to explain the material risks of a proposed course

of conduct.

      But Mr. Zamora was not entirely ignorant of the requirements of informed

consent. His failure to explain the material risks of not using a trust account

stemmed from his belief that his proposed course of conduct did not create material

risks because “if there had been a request [for a refund], we would’ve come to a

resolution . . . if fees were due . . . for any work that they disputed they would have

received a refund of those fees.” While this testimony reflects Mr. Zamora’s

disregard for other potential risks—namely that funds not held in a trust can be

“spent, lost or exposed to a lawyer’s creditors”—we do not view his overall

impression of the material risks of his proposed arrangement as unreasonable.

      Mr. Zamora’s contention that he knew of his obligation to refund any

unearned fees, and would have done so, is supported by his fee agreement. While

Mr. Ponds’s fee agreement erroneously described the flat fee as nonrefundable, In

re Ponds, 279 A.3d at 359, Mr. Zamora’s fee agreement alerted clients of their right

to a refund of any unearned portion of the fee. And while Mr. Ponds refused to

comply with an arbitration board order directing him to refund his client’s entire fee,

id. at 360, Mr. Zamora never received a refund request from Ms. Stiles prior to the
                                           13

initiation of disciplinary proceedings. It was not unreasonable for Mr. Zamora to

conclude that the additional dangers posed by creditors or his own spending

presented little risk to his clients based on his commitment to refunding them any

unearned fee.

      And Mr. Zamora’s fee agreement satisfied many of the requirements laid out

in Mance, despite his lack of familiarity with that case. Of the five specific

disclosures required by Mance, Mr. Zamora’s fee agreement explicitly satisfied at

least two of them: his fee agreement spelled out the terms of the benefit to be

provided to his clients and informed them of the requirement that he refund unearned

fees. His fee agreement also conveyed two additional required disclosures in less

exact terms: (1) that the fee would be held in escrow until earned unless an

alternative agreement was reached, by requiring prospective clients to “WAIVE the

requirement that the flat fee . . . be held in trust”; and (2) that Mr. Zamora could keep

the fee only by providing the service for which the client contracted by noting that

if the attorney does not “fail[] to perform the services contemplated . . . the fixed fee

will be earned in full.” Mr. Zamora’s fee agreements were not “fundamentally

incompatible” with the requirements of informed consent, unlike Mr. Ponds’s. In re

Ponds, 279 A.3d at 361.
                                         14

      Ultimately, we conclude that Mr. Zamora’s efforts to obtain informed

consent—though obviously lacking—did not demonstrate “conscious indifference”

to the security of his clients’ funds or the purposes of informed consent. It was not

objectively unreasonable for him to believe that the disclosures in his fee agreement

were sufficient to obtain informed consent, particularly given his erroneous belief

that his willingness to refund unearned fees mitigated any potential risks to his

clients. Though this is a close case, Mr. Zamora’s ignorance of the specific

requirements of informed consent is more akin to Mr. Haar’s ignorance of Rule

1.15(e)’s application to flat fees than to Mr. Ponds’s plainly noncompliant fee

agreement. Mr. Ponds was familiar with Mance, and presumably knew that Mance

required him to refund all unearned fees, and yet his fee agreements stated the

opposite; Mr. Zamora knew that he needed to obtain informed consent to his flat-fee

arrangement under Rule 1.15(e), but made only some of the disclosures necessary to

obtain it. These distinctions reflect the line between “conscious indifference”—

recklessness—and negligence. We therefore agree with the hearing committee that

Mr. Zamora misappropriated funds negligently.

                                         IV.

      If we accept the Board’s conclusions, we must adopt the Board’s

recommended disposition unless doing so “would foster a tendency toward
                                         15

inconsistent dispositions for comparable conduct or would otherwise be

unwarranted.” In re Haar, 270 A.3d at 299 (quoting In re Rodriguez-Quesada, 122

A.3d 913, 920 (D.C. 2015)). But here, because the Board based its recommended

punishment upon its finding of recklessness—a finding we reject—we look instead

to the hearing committee’s recommendation. “The purpose of imposing discipline

is to serve the public and professional interests identified and to deter future and

similar conduct rather than to punish the attorney.” In re Rodriguez-Quesada, 122

A.3d at 921 (quoting In re Kanu, 5 A.3d 1, 16 (D.C. 2010)).             The hearing

committee’s reasoning adhered to these principles.

      After noting that “a six-month suspension without a fitness requirement is the

norm for attorneys who have committed negligent misappropriation,” In re Edwards,

870 A.2d 90, 94 (D.C. 2005), the hearing committee examined the range of

punishments typically levied for violations of Rule 1.3(a) and Rule 1.16(d) and

determined that additional one-month sanctions for each of those violations would

be appropriate. Finally, the hearing committee determined that Mr. Zamora owed

Ms. Stiles and Mr. Ascensio $750 and added restitution in that amount to the baseline

punishment—establishing a baseline punishment of eight months suspension and

$750 restitution.
                                         16

      The hearing committee then carefully considered the requisite factors to

determine if a departure from this presumptive sanction was warranted. These

factors include: “(1) the seriousness of the conduct, (2) prejudice to the client,

(3) whether the conduct involved dishonesty, (4) violation of other disciplinary

rules, (5) the attorney’s disciplinary history, (6) whether the attorney has

acknowledged his or her wrongful conduct, and (7) mitigating circumstances.” In

re Martin, 67 A.3d 1032, 1053 (D.C. 2013). In considering these factors, the hearing

committee placed particular emphasis on Mr. Zamora’s lack of any prior disciplinary

history spanning his ten-year career as a federal immigration practitioner with high

case turnover, the generally underserved population his practice serves, and the

difficulties faced by solo practitioners who maintain high volume practices. The

hearing committee ultimately found the mitigating factors (lack of prior disciplinary

history, lack of dishonesty, and the additional mitigating circumstances noted above)

to carry equal weight to the aggravating circumstances (seriousness of misconduct

and prejudice to client), and left the recommended sanction largely unchanged,

merely adding the requirement that Mr. Zamora attend a continuing legal education

program regarding flat-fee billing practices.

      Because we agree with the hearing committee’s careful analysis, we suspend

Mr. Zamora for eight months for negligent misappropriation and order him to pay
                                        17

$750 plus interest in restitution and attend a continuing legal education program

regarding flat-fee billing practices.

                                                        So ordered.