Court Opinion

ID: 4580837
Source: CourtListenerOpinion
Date Created: 2020-10-27 14:03:18.295382+00
Date Added: 2024-06-11T13:44:16.710449
License: Public Domain

UNITED STATES COURT OF APPEALS FOR VETERANS CLAIMS

                                                     No. 18-0092

                                      CLEAMON D. BRYANT, APPELLANT,

                                                           V.

                                          ROBERT L. WILKIE,
                               SECRETARY OF VETERANS AFFAIRS, APPELLEE.

                              On Appeal from the Board of Veterans' Appeals

(Argued May 29, 2020                                                                   Decided October 26, 2020)

         Michael S. Just, of Providence, Rhode Island, for the appellant.

        Amanda Radke, with whom Catherine C. Mitrano, Acting General Counsel; Mary Ann
Flynn, Chief Counsel; and Joan E. Moriarty, Deputy Chief Counsel, all of Washington, D.C., were
on the brief for the appellee.

         Before BARTLEY, Chief Judge, and GREENBERG and MEREDITH, Judges.

         BARTLEY, Chief Judge: Veteran Cleamon D. Bryant appeals through counsel a
November 30, 2017, Board of Veterans' Appeals (Board or BVA) decision denying service
connection for colon cancer, including as due to exposure to contaminated water at Camp Lejeune,
and lumps on the left side of the head and middle of a breast. Record (R.) at 2-16.1 This appeal,
over which the Court has jurisdiction pursuant to 38 U.S.C. §§ 7252(a) and 7266(a), was referred
to a panel of the Court, with oral argument, to address whether the Board errs when, in accordance
with 38 C.F.R. § 20.1304(a) (2017) (now 38 C.F.R. § 20.1305(a)), it issues a decision sooner than
90 days after mailing notice that an appeal has been certified and the appellate record transferred
to the Board. 2 We hold that, when an appellant notifies VA that he or she intends to submit

         1
            In the same decision, the Board remanded claims for entitlement to service connection for a left shoulder
disability, an initial compensable disability evaluation for a boxer's fracture of the right hand, and a single disability
evaluation under 38 C.F.R. § 3.324 based on multiple noncompensable service-connected disabilities. R. at 11-16.
Because a remand is not a final decision of the Board subject to judicial review, the Court does not have jurisdiction
to consider those matters at this time. See Howard v. Gober, 220 F.3d 1341, 1344 (Fed. Cir. 2000); Breeden v.
Principi, 17 Vet. App. 475, 478 (2004) (per curiam order); 38 C.F.R. § 20.1100(b) (2020).
         2
         Effective February 19, 2019, VA amended § 20.1304(a) and renumbered it to § 20.1305(a) as part of the
widespread appeals processing changes mandated by the Veterans Appeals Improvement and Modernization Act of
2017, Pub. L. No. 115-55, 131 Stat. 1,105 (Aug. 23, 2017). See 38 C.F.R. § 20.1305(a) (2020); VA Claims and
additional argument or evidence to the Board during the period specified in § 20.1304(a),
principles of fair process prohibit the Board from issuing an adverse decision until it either receives
that argument or evidence or until 90 days have elapsed since mailing the § 20.1304(a) notice.
Because the Board did not comply with that procedure in this case, the Court will set aside the
November 2017 Board decision and remand the matters for further development and
readjudication consistent with this decision.

                                                    I. FACTS
         Mr. Bryant served honorably on active duty in the U.S. Marine Corps from May 1971 to
February 1974, including a stint at Camp Lejeune. R. at 1071. In October 2013, he filed the instant
claims for service connection, R. at 1229, which were denied by a VA regional office (RO) in
December 2014, R. at 634-41. He timely disagreed with that decision, R. at 616-17, 624, and the
RO issued a Statement of the Case in April 2017 continuing the denials, R. at 249-84.
         Later that month, Mr. Bryant filed a Substantive Appeal stating that "[f]urther argument
will be advanced in memorandum in lieu of VAF 646[3] once BVA sends 90[-]day letter." R. at
168. The RO certified the appeal to the Board in July 2017. R. at 23-24.
         On September 21, 2017, the Board sent Mr. Bryant a letter notifying him that his appeal
had been docketed at the Board and was awaiting adjudication. R. at 20. The letter also stated, in
relevant part:
         Please note that you have 90 days from the date of this letter or until the Board
         issues a decision in your appeal (whichever comes first) to request a change in
         representation or to submit additional argument or evidence, if you elect to do so.
         Any such request or submission must be sent directly to the Board. See generally
         38 C.F.R. § 20.1304.
Id.
         Seventy days later, on November 30, 2017, the Board issued the decision currently on
appeal, which denied service connection for colon cancer and lumps on the left side of the head
and in the middle of one breast. R. at 2-16. This appeal followed.

Appeals Modernization, 84 Fed. Reg. 138 (final rule) (Jan. 18, 2019); VA Claims and Appeals Modernization, 84 Fed.
Reg. 2,449 (notification of effective date) (Feb. 7, 2019). Unless otherwise stated, references to § 20.1304(a) are to
the pre-amendment version of the regulation.
         3
          Before May 14, 2020, VA Form 646, Statement of Accredited Representative in Appealed Cases, was used
by represented claimants to "submit a statement regarding the appeal to VBA [(the Veterans Benefits Administration)]
prior to VBA's certification of the appeal." VA APPEALS AND REVIEW MANUAL M21-5, ch. 7, § F.2.a.

                                                          2
                                         II. ANALYSIS
                        A. Section 20.1304(a) and the Parties' Arguments
        The issue in this case involves the version of § 20.1304(a) extant in 2017, which provided,
in relevant part:
        An appellant and his or her representative, if any, will be granted a period of 90
        days following the mailing of notice to them that an appeal has been certified to the
        Board for appellate review and that the appellate record has been transferred to the
        Board, or until the date the appellate decision is promulgated by the Board . . . ,
        whichever comes first, during which they may submit a request for a personal
        hearing, additional evidence, or a request for a change in representation.
38 C.F.R. § 20.1304(a) (2017). After expiration of that time period, the Board would generally
only accept requests to submit additional argument and evidence if the appellant demonstrated
good cause for the delayed submission. 38 C.F.R. § 20.1304(b) (2017).
        "[T]he triggering event for application of § 20.1304(a) was the mailing of notice that an
appeal had been certified and transferred to the Board," Williams v. Wilkie, 32 Vet. App. 46, 51
(2019), which the parties agree occurred here on September 21, 2017, R. at 20. The parties do not
dispute that § 20.1304(a) applies in this case; the only question before the Court is whether the
Board erred in issuing its decision sooner than 90 days after that date.
        Mr. Bryant makes two arguments in this regard. First, he mounts a facial challenge to the
constitutionality of § 20.1304(a), contending that the regulation deprives appellants of their due
process right to meaningfully participate in the adjudication of their appeals because it does not
provide a date certain by which appellants must submit argument and evidence to the Board
without having to show good cause. Appellant's Brief (Br.) at 6-8; Appellant's Supplemental
Memorandum of Law (Supp. Memo.) at 1-4, 7-8. Second, he asserts that the Board's actions were
fundamentally unfair and prejudiced him because the Board decided his appeal without waiting
for the argument that he told the Board he would submit during the § 20.1304(a) period.
Appellant's Br. at 4-5; see id. at 6 (citing Thurber v. Brown, 5 Vet. App. 119, 123 (1993)). The
Secretary disputes these contentions and urges the Court to uphold § 20.1304(a) as constitutionally
valid and to affirm the Board decision based on the veteran's failure to otherwise carry his burden
of demonstrating prejudicial error. Secretary's Br. at 5-16; Secretary's Supp. Memo. at 1-15.
        Although the Court is troubled by the Secretary's statement at oral argument that
§ 20.1304(a) permits the Board to deny an appeal the same day that it notifies an appellant that the
appeal has been certified and appellate record transferred to the Board, see Oral Argument,

                                                 3
https://www.youtube.com/watch?v=LyMwK0GVW04, at 39:25-44:21, the Court need not address
the veteran's constitutional "illusory notice" argument because we conclude that the Board's
actions in this case deprived him of his non-constitutional right to fair process. See Lyng v. Nw.
Indian Cemetery Protective Ass'n, 485 U.S. 439, 445 (1988) ("A fundamental and longstanding
principle of judicial restraint requires that courts avoid reaching constitutional questions in
advance of the necessity of deciding them."); Smith v. Wilkie, 32 Vet. App. 332, 337 (2020)
(explaining that, where the Court finds a fair process violation, "it need not reach the Constitutional
question of due process"). Specifically, we hold that, once Mr. Bryant informed VA that he
planned to submit new argument following receipt of the § 20.1304(a) notice letter, implicitly
requesting that VA withhold a decision until he had done so, basic fairness obligated the Board to
wait 90 days or until he submitted that argument to decide his appeal.4 Because the Board failed
to do so in this case, we remand for the Board to provide the veteran with the fair process to which
he was entitled.
                                                B. Fair Process
        Appellants have a right to fair process in the development and adjudication of their claims
and appeals before VA. Smith, 32 Vet. App. at 337; see Austin v. Brown, 6 Vet. App. 547, 551-52
(1994); Thurber, 5 Vet. App. at 122-26. This non-constitutional right stems, in part, from the nature
of the nonadversarial VA benefits adjudication system, which "is predicated upon a structure
which provides for notice and an opportunity to be heard at virtually every step in the process."
Thurber, 5 Vet. App. at 123; see Prickett v. Nicholson, 20 Vet. App. 370, 382 (2006) (explaining
that the procedural right to fair process "is primarily based on the underlying concepts of the VA
adjudicatory scheme, not the U.S. Constitution"), aff'd sub nom. Prickett v. Mansfield,
257 F. App'x 288 (Fed. Cir. 2007). "[E]ven in situations where no particular procedural process
is required by statute or regulation, the principle of fair process may nonetheless require additional
process if it is implicitly required when 'viewed against [the] underlying concepts of procedural
regularity and basic fair play' of the VA benefits adjudicatory system." Smith, 32 Vet. App. at 337
(quoting Thurber, 5 Vet. App. at 123) (alteration in original); see Gonzales v. United States,
348 U.S. 407, 412 (1955). This includes providing fair process during VA's solicitation, gathering,

        4
          The Court notes that § 20.1304(a) does not specifically address whether an appellant may request that the
appeal be held open for the maximum 90 days, the requirements for any such request, and what process should be
followed if the Board is on notice that the appellant intends to submit argument within the § 20.1304(a) period.

                                                        4
and development of evidence. See Smith, 32 Vet. App. at 337-38 (collecting cases); Austin,
6 Vet. App. at 551 (noting that the fair process framework articulated in Thurber applies during the
periods set forth in § 20.1304).
        The Court's decision in Haney v. Nicholson, 20 Vet. App. 301 (2006), is instructive in this
case. The veteran in Haney was afforded a Board hearing and his representative told the presiding
Board member that he would obtain and submit a private linkage opinion in support of a request
to reopen a previously denied claim. The Board member agreed to hold the record open for
submission of that evidence but failed to inform the veteran of the deadline for doing so. The
Board issued a decision denying reopening five months later, before the veteran submitted a
medical opinion and without providing advance notice that the time for submitting that evidence
had expired. On appeal, the veteran argued that the Board erred in deciding his case before
receiving the evidence his representative identified at the Board hearing and stated would be
submitted after the hearing. Id. at 303. The Court agreed, holding that fair process principles
required the Board member to notify the veteran and his representative of the chosen deadline for
submitting that evidence before issuing a decision.5 Id. at 305-06 (citing Austin, 6 Vet. App. at
551; Thurber, 5 Vet. App. at 123).
        Here, like in Haney, the veteran put the Board on notice that he intended to submit
additional supporting documents, but the Board adjudicated the appeal before receiving that
submission. Compare R. at 168 (Mr. Bryant's Substantive Appeal stating that "[f]urther argument
will be advanced in memorandum in lieu of VAF 646 once BVA sends 90[-]day letter"), with
Haney, 20 Vet. App. at 303 (representative's statement at a Board hearing that he would obtain and
submit a private medical opinion linking the veteran's claimed disability with an in-service car
accident). Once Mr. Bryant affirmatively notified the Board that he intended to submit additional
argument during the § 20.1304(a) period, basic principles of fair play, inherent in the VA benefits
adjudication system in general and that regulation in particular, required the Board to wait to issue
its decision until the veteran either submitted the additional argument or until the maximum 90

        5
          The Court also held that the Board member's failure to establish a deadline for the submission of evidence
violated 38 C.F.R. § 20.709 (2015), which, at that time, governed the procurement of evidence after a Board hearing.
Haney, 20 Vet. App. at 305.

                                                         5
days for doing so without needing to show good cause had elapsed.6 See Smith, 32 Vet. App. at
337; Haney, 20 Vet. App. at 306; Thurber, 5 Vet. App. at 123.
         The fact that Mr. Bryant informed VA that he had additional argument to submit during
the § 20.1304(a) period is an important distinction that makes this case more analogous to Haney
than to the Court's decision in Williams. In Williams, the Court examined § 20.1304(a) and held
that it does not apply when an appeal is returned to the Board following a remand to the RO, even
when the Board erroneously cites that provision in an accompanying notice letter. 32 Vet. App. at
55-57. In reaching that conclusion, the Court explained that, although the Board incorrectly cited
§ 20.1304(a) in its notice letter in that case, the veteran did not have a reasonable expectation that
he had 90 days to submit additional evidence and argument to the Board following receipt of that
letter because "§ 20.1304(a) sets forth a maximum, not minimum, 90-day period for submitting
additional evidence and argument to the Board without needing to show good cause." Id. at 57.
The Court further concluded that the Board did not violate principles of fair process in denying the
veteran's appeal 42 days after notifying him that his case had been returned to the Board after a
remand to the RO because, among other things, he affirmatively stated that he did not have any
additional argument or evidence to submit immediately before the appeal was returned to the
Board. Id. at 58-59.7
         But the opposite occurred here: Mr. Bryant clearly communicated to VA that he had
additional argument that he intended to submit during the § 20.1304(a) period, implicitly
requesting that VA withhold a decision until he had done so. R. at 168. This is a corollary to the
Court's recognition in Clark v. O'Rourke, 30 Vet. App. 92, 97-98 (2018), that an appellant can
waive the right to submit additional argument and evidence to the Board during a specified period;
when an appellant announces an intent to submit argument and evidence, the appellant is implicitly
requesting that the Board not issue a decision until either that argument and evidence is received
or until the maximum period to do so without good cause expires. In such a case, unlike in

         6
           Nothing in this opinion suggests that principles of fair process would have been violated if the Board had
issued a fully favorable decision fewer than 90 days after mailing the § 20.1304(a) notice letter. Further, because the
issues are not now before us, the Court does not address whether the Board, after receiving the intent to submit
additional argument, would be permitted to establish a deadline for such submission within the maximum 90-day
period or under what circumstances an appellant could later waive the remainder of the period.
         7
           The Court in Williams made clear that it was "not holding . . . that the Board does not err when it issues a
decision sooner than 90 days after mailing a notice letter to a claimant in a case where § 20.1304(a) actually applies."
Id. at 58 n.7.

                                                           6
Williams, an appellant has a reasonable expectation that, absent a contrary response from the
Board, he or she will have the maximum 90 days to submit that additional argument and evidence
without needing to show good cause. See Daves v. Nicholson, 21 Vet. App. 46, 52 (2007)
("Communication between VA and a claimant is a critical component of the adjudication
process."); see also Nieves–Rodriguez v. Peake, 22 Vet. App. 295, 300 (2008) (noting that "the
content of information and evidence received by VA may require an appropriate response [from
VA]"). Yet, the Board ignored Mr. Bryant's statement to that effect and decided his appeal 70
days into the maximum § 20.1304(a) period, before it received his written argument.
        This distinction makes all the difference here. By prematurely deciding the appeal without
the benefit of the argument that the Board knew was forthcoming, the Board effectively shut
Mr. Bryant out of the appellate process, a process that, by law and regulation, is designed to be a
partnership between the appellant and the Agency. See Evans v. Shinseki, 25 Vet. App. 7, 16 (2011)
("The entire veterans claims adjudication process reflects the clear congressional intent to create
an Agency environment in which VA is actually engaged in a continuing dialog with claimants in
a paternalistic, collaborative effort to provide every benefit to which the claimant is entitled.").
That partnership only works if the Board allows an appellant to contribute to and meaningfully
participate in the appellate process; it fails where, as here, the Board ignores the appellant's request
to submit supporting argument during a period when such submissions are generally authorized
by regulation. In short, the Board's actions in this case, when viewed in light of Mr. Bryant's
express statement that he would submit additional argument during the § 20.1304(a) period, offend
the basic tenets of fair play that underlie the nonadversarial VA appeals process. See Hodge v.
West, 155 F.3d 1356, 1363 (Fed. Cir. 1998) (explaining that, "in the context of veterans' benefits
where the system of awarding compensation is so uniquely pro-claimant, the importance of
systemic fairness and the appearance of fairness carries great weight" and "may depend on the
veteran's ability to ensure the Board has all potentially relevant evidence before it").
        The history of § 20.1304(a) bolsters this conclusion. In 1989, VA proposed to amend
38 C.F.R. § 19.174, the precursor to § 20.1304, to add a 60-day limit for submitting additional
evidence and argument to the Board after certification of an appeal without having to show good
cause. 54 Fed. Reg. 28,445 (proposed rule) (July 6, 1989). VA explained that the amendment was
necessary because, under § 19.174, the record was "in a constant state of change while Members
of the Board[ were] deliberating on the appeal," causing confusion and "considerable delay." Id.

                                                   7
According to VA, the purpose of the amendment was to "assist in orderly and prompt appeal
processing and . . . help to clarify the nature and extent of evidence considered by the Board in
reaching a decision in any given appeal." Id. at 28,446. In response to public comments, VA
ultimately extended the maximum period for submitting argument and evidence without needing
to show good cause to 90 days, but reiterated that the amendment was necessary to avoid the
needless delays and expenditure of resources spent in rewriting, re-reviewing, and reconsidering
decisions based on submissions of argument and evidence late in the appellate process. See 55 Fed.
Reg. 20,144, 20,146 (final rule) (May 15, 1990).8
        Contrary to the Secretary's contention, Secretary's Supp. Memo. at 11-15, waiting 90 days
to issue a decision in the limited circumstance where an appellant affirmatively notifies the Board
that he or she has additional argument or evidence to submit during the § 20.1304(a) period
furthers, rather than subverts, the orderly processing and resource-saving purposes of that
regulation. Indeed, our holding today ensures not only that the Board will not issue decisions
without the benefit of potentially favorable (and perhaps dispositive) argument and evidence that
it knows is forthcoming, but also preserves Board resources that would otherwise need to be spent
vacating, revising, or reconsidering prematurely issued decisions. See 55 Fed. Reg. at 20,146.
And, most importantly, it ensures that appellants are treated fairly and safeguards their right to
meaningfully participate in the appellate process. The Board's actions in this case frustrated those
objectives and violated principles of fair process.
        Those errors prejudiced Mr. Bryant. See 38 U.S.C. § 7261(b)(2) (requiring the Court to
"take due account of the rule of prejudicial error"); Shinseki v. Sanders, 556 U.S. 396, 409 (2009)
(explaining that "the burden of showing that an error is harmful normally falls upon the party
attacking the agency's determination"). As outlined above, the veteran notified VA that he had
argument that he intended to submit to the Board once his appeal was certified. R. at 168. Since
that time, he has consistently asserted that he would have submitted that argument within 90 days
of the September 21, 2017, notice letter if he had been afforded the maximum 90 days to do so.
See Appellant's Br. at 5; Appellant's Supp. Memo. at 7-8. And at oral argument, he clarified that,
in addition to the previously identified written argument, he also had favorable linkage evidence
that   he    was     prepared      to   submit      during     that   period.        See     Oral    Argument,

         8
           In 1992, § 19.174 was redesignated, without relevant amendment, to § 20.1304. 57 Fed. Reg. 4,088 (final
rule) (Feb. 3, 1992).

                                                        8
https://www.youtube.com/watch?v=LyMwK0GVW04, at 8:00-9:27.                  Given that Mr. Bryant
notified VA that he had additional argument that he intended to submit to the Board within 90 days
of mailing of the September 21, 2017, notice letter, and given that he has since identified argument
and evidence that he would have submitted during that time, the Court concludes that the veteran
has carried his burden of demonstrating that he was prejudiced by the Board issuing its decision
fewer than 90 days after mailing the § 20.1304(a) notice letter. Accord Sanders, 556 U.S. at 413
(concluding that a notice error was not prejudicial because the appellant did not tell this Court, the
U.S. Court of Appeals for the Federal Circuit, or the U.S. Supreme Court "what specific additional
evidence proper notice would have led him to obtain or seek"). Remand is therefore warranted for
the Board to provide the veteran with the process to which he was entitled. See Smith, 32 Vet. App.
at 339; Haney, 20 Vet. App. at 307; Tucker v. West, 11 Vet. App. 369, 374 (1998) (holding that
remand is the appropriate remedy "where the Board has incorrectly applied the law, failed to
provide an adequate statement of reasons or bases for its determinations, or where the record is
otherwise inadequate").
       On remand, Mr. Bryant is free to present the argument and evidence that he previously
intended to submit to the Board, as well as any additional argument and evidence he has, in
accordance with Kutscherousky v. West, 12 Vet. App. 369, 372-73 (1999) (per curiam order). See
Kay v. Principi, 16 Vet. App. 529, 534 (2002). The Court reminds the Board that "[a] remand is
meant to entail a critical examination of the justification for [the Board's] decision," Fletcher v.
Derwinski, 1 Vet. App. 394, 397 (1991), and must be performed in an expeditious manner in
accordance with 38 U.S.C. § 7112.

                                       III. CONCLUSION
       Upon consideration of the foregoing, the November 30, 2017, Board decision is SET
ASIDE and the matters are REMANDED for further development and readjudication consistent
with this decision.

                                                  9