Court Opinion

ID: 4676398
Source: CourtListenerOpinion
Date Created: 2021-04-12 14:09:19.897113+00
Date Added: 2024-06-11T08:03:32.141571
License: Public Domain

NOT FOR PUBLICATION WITHOUT THE
                            APPROVAL OF THE APPELLATE DIVISION
     This opinion shall not "constitute precedent or be binding upon any court ." Although it is posted on the
  internet, this opinion is binding only on the parties in the case and its use in other cases is limited. R. 1:36-3.

                                                     SUPERIOR COURT OF NEW JERSEY
                                                     APPELLATE DIVISION
                                                     DOCKET NO. A-1435-19

IN THE MATTER OF MICHAEL
ACOSTA, POLICE LIEUTENANT
(PM0971A), WEST NEW YORK.
_____________________________

                Submitted March 17, 2021 – Decided April 12, 2021

                Before Judges Geiger and Mitterhoff.

                On appeal from the New Jersey Civil Service
                Commission, Docket No. 2020-800.

                Scott D. Finckenauer, attorney for appellant Michael
                Acosta.

                Gurbir S. Grewal, Attorney General, attorney for
                respondent New Jersey Civil Service Commission
                (Sookie Bae-Park, Assistant Attorney General, of
                counsel; Debra A. Allen, Deputy Attorney General, on
                the brief).

                DeCotiis, Fitzpatrick, Cole & Giblin, LLP, attorneys
                for respondent Town of West New York (Andres
                Acebo, of counsel; Gregory J. Hazley, on the brief).

PER CURIAM
      Appellant Michael Acosta is a sergeant in the West New York Police

Department. He appeals from an October 29, 2019 final agency decision of the

Civil Service Commission (the Commission) denying his request for leave to

submit a late application for the promotional examination for lieutenant. Acosta

claims the agency's decision was arbitrary and capricious and unsupported by

substantial credible evidence in the record. We affirm.

      We derive the following facts from the record. On July 1, 2019, the

Commission published notice of a promotional examination for the position of

police lieutenant in the West New York Police Department (the Department),

which listed an application deadline of July 22, 2019. The notice also listed a

closing date of September 30, 2019, the date by which applicants were required

to establish their eligibility for the position. The notice provided instructions

for the application process and directed interested applicants to request an

orientation guide from the Commission. The notice further instructed interested

applicants to check the Commission's website "for updated information

concerning test dates and other information concerning the testing process. "

      The promotional examination announcement was emailed to all police

supervisors in the Department, including Acosta, and posted on the

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Commission's website. The announcement was also displayed on the police

union's bulletin board in the Department's headquarters.

      Acosta did not submit a timely application for the examination. Instead,

on August 20, 2019, some twenty-nine days after the application deadline,

Acosta requested leave to file a late application, claiming he was unaware of the

application deadline. Acosta asserted that the Taurus station he was assigned to

had poor internet connection. He explained that July had been a very stressful

month for him because he was in the process of having a baby through a

surrogate. Acosta further claimed he was unaware that the Department had

changed its application process.

      On September 10, 2019, the Commission denied the request, explaining:

            N.J.A.C. 4A:4-2.1(e) states that applications for
            promotional examinations shall be filed no later than
            the announced filing deadline. The Police Lieutenant
            announcement for West New York (PM0971A) was
            posted on the [N.J.] Civil Service website [twenty-four]
            hours each day during the [twenty-one-]day posting
            period . . . Additionally, Director Flores provided a
            copy of the departmental order sent via email by former
            Director Antolos to "All Police Supervisors" on July 1,
            2019, advising them of the Police Captain and
            Lieutenant promotional announcements. Included with
            the order were links to both announcements, and the
            announcements included directions for filing an
            application. Director Flores confirmed that since you
            are a supervisor, you were sent this memorandum via
            email. Finally, you indicated that you received the

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             email but, due to several reasons, you did not open the
             email until after the filing deadline.

The Commission concluded there was no "substantial basis on which to relax"

N.J.A.C. 4A:4-2.1(e) and allow Acosta to file a late application.

      On September 11, 2019, Acosta appealed the denial. Acosta claimed that

he was assigned to work at the Taurus station on June 30, 2019, and "was

unaware that [the] station had issues with the email system." Despite regularly

checking his email, Acosta claimed that the problem with the email system

caused him to not see the email from the Department about the promotion.

Acknowledging the Department sent the email, Acosta contended it was

impossible for him to access it at the Taurus station.

      In addition, Acosta claimed circumstances prevented him from reporting

to the Department headquarters to check his emails during the entirety of the

notice period. He stated that he was assigned to both the "youth academy

program" and "the carnival and can drive fundraisers" during the notice period.

Also, he explained he was stressed and distracted during the time because he

and his partner "were in the process of achieving a pregnancy" through a

surrogate.

      Acosta alleged that he discovered the faulty email system in August and

reported the problem to "tech support" right away. He claims he contacted the

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Commission as soon as he learned about this issue and requested permission to

submit a late application and take the exam.

      On October 29, 2019, the Commission issued a final agency decision

denying Acosta's request. In its decision, the Commission found the notice "was

issued on July 1, 2019 with an application filing deadline of July 22, 2019 and

all on-line applications had to have been received by that date."          The

Commission noted that the notice announced that the Police Lieutenant exam

was administered on October 10, 2019.

      The Commission first recited appellant's explanations and noted that he

submitted supporting documentation, including:      (1) "a photo of what he

purports to be his email inbox and the unread email containing the

announcement"; and (2) an email dated September 11, 2019 from purchasing

agent Xenia Rivero, which stated, "I want to bring to your attention that there

were issue[s] in the fios email at 5814 Park Ave.[,] West New York, [N.J.]

during July and August[.] [T]hey had u[s] down as a regular business[,] not as

Government[, and] therefore[,] it was disconnected."

      The Commission then considered the arguments made by West New York.

West New York submitted: (1) a copy of an email sent on August 21, 2019 from

Police Director Mark Flores to Agency Services; (2) September 27, 2019 reports

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                                       5
by Sergeant Karriem Shabazz, a Technical Services supervisor, regarding the

email system and linked mobile devices; and (3) the Standard Operating

Procedure for the West New York Police Computer Network and Enforsys

Operating System.

      The Commission noted that a letter dated October 2, 2019 from West New

York's attorney read, "the Town appropriately notified all eligible candidates of

the promotional examination. . . . An email was sent out on July 1, 2019, and a

notice was promptly posted outside the Police Director's office [on] the Union's

bulletin board." The Commission also referenced a report dated September 27,

2019 by Sergeant Shabazz, in which he explained that there were "issues with

email during June and July, with the longest outage being on July 18 for a time

period of 54 minutes." He explained that "[t]he system itself was operational"

and "[i]f parties had individual concerns regarding the time it took to open their

emails, etc., [he] was not made aware of it." The Commission noted that

"Sergeant Shabazz also indicate[d] that there were no problems with the email

system[,] specifically in the Juvenile Division [at the Taurus Station] in July

2019[,] as 'the Juvenile Division accesses the same Exchange server and network

[as headquarters], except they . . . us[e] a VPN.'" Additionally, the Commission

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explained that the report revealed Acosta received eight emails on July 1,

2019—four of which he opened.

      The Commission referenced a second September 27, 2019 report by

Sergeant Shabazz, which revealed:

            the Microsoft ActiveSync Manage Mobile Phone
            Utility indicate[d] that a mobile device was
            synchronized with Acosta's work email on April 27,
            2019 and last synchronized on September 18, 2019 and
            a second mobile device was synchronized with Acosta's
            work email on July 12, 2019 and last synchronized on
            September 21, 2019.

      The Commission noted West New York contended "that 'the record does

not support any justifiable neglect or technical issues with Acosta's access to his

work emails, particularly when he has multiple mobile devices connected to the

Department's email network' . . . [and] 'the email system is available to officers

during non-working hours.'" The Commission explained that West New York

requires officers to "check their email at least once during their shift on every

tour" and that "all members are to remain current with their emails by checking

it at least once during their shift." The Commission quoted West New York's

argument that "Acosta fail[ed] to demonstrate how an alleged technical delay in

the email system resulted in him not being able to view emails generally, and

subject the emails specially, for at least 22 days."

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      After    considering the parties' arguments           and   submissions, the

Commission denied appellant's request for leave to submit a late application for

the promotional examination. The Commission explained:

                    With respect to the appellant's claim that he was
              unable to access his email during the application filing
              period, West New York provides reports from the
              Technical Services supervisor that the email system
              was operational[,] and while there were some outage
              issues during July, he was not made aware of any issues
              regarding opening email messages. The Technical
              Services supervisor further indicated that there were no
              problems specifically with the email system in the
              Juvenile Division in July 2019. In addition, Acosta
              does not claim that the appointing authority did not
              send an email regarding the subject exam prior to the
              July 22, 2019 application filing deadline. See N.J.A.C.
              4A:4-2.1(b).

                    Furthermore, . . . in his email sent August 20,
              2019 to the Agency Services, Acosta indicated that he
              was preparing for the Police Lieutenant examination by
              taking a study course. It is noted that the Examination
              Information Alert Police Promotional Schedule (2019)
              (EIA) issued by the Division of Test Development and
              Analytics in January 2019 and available on the
              Commission website, indicated that announcements for
              Police Lieutenant were to be issued on July 1, 2019 and
              the application filing deadline would be July 22, 2019.
              Since Acosta was in anticipation of and preparing for
              the subject test, it is not clear from the record as to why
              he was unaware of the application filing deadline, even
              assuming that he was unable to access his email at the
              Outreach station for [twenty-two] days, given the
              available resources on the Commission's website in

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                                          8
              addition to the two mobile devices Acosta had linked to
              his work email account.

              [(footnote omitted).]

      This appeal followed. Acosta argues that the Commission's decision was

arbitrary and capricious and unsupported by substantial credible evidence in the

record. He claims he demonstrated good cause to relax the regulations. We find

no merit in his argument and affirm substantially for the reasons expressed by

the Commission in its final decision. R. 2:11-3(e)(1)(E). We add the following

comments.

      A final determination of an administrative agency is entitled to deference.

In re State & Sch. Emps.' Health Benefits Comm'ns' Implementation of Yucht,

233 N.J. 267, 279 (2018) (citing Henry v. Rahway State Prison, 81 N.J. 571,

579-80 (1980)). A reviewing court will only reverse the agency's decision if it

is arbitrary, capricious, or unreasonable or it is not supported by substantial

credible evidence in the record. Campbell v. Dep't of Civ. Serv., 39 N.J. 556,

562 (1963).

      In determining if an agency's decision is arbitrary, capricious, or

unreasonable, we consider:

              (1) whether the agency's action violates express or
              implied legislative policies, that is, did the agency
              follow the law; (2) whether the record contains

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                                        9
            substantial evidence to support the findings on which
            the agency based its action; and (3) whether in applying
            the legislative policies to the facts, the agency clearly
            erred in reaching a conclusion that could not reasonably
            have been made on a showing of the relevant factors.

            [In re Carter, 191 N.J. 474, 482 (2007) (quoting Mazza
            v. Bd. of Trs., 143 N.J. 22, 25 (1995)).]

"The burden of showing the agency's action was arbitrary, unreasonable or

capricious rests upon the appellant." Bowden v. Bayside State Prison, 268 N.J.

Super. 301, 304 (App. Div. 1993).

      The Legislature authorized the Commission to "establish and supervise

the selection process" for civil service employment. N.J.S.A. 11A:2-11(f). See

also N.J.S.A. 11A:4-1.2 (authorizing the Commission to promulgate regulations

for selection and appointment).     The Commission must provide for "[t]he

announcement and administration of examinations which shall test fairly the

knowledge, skills and abilities required to satisfactorily perform the duties of a

title." N.J.S.A. 11A:4-1(a).

      "[A]pplications for open competitive and promotional examinations shall

be submitted to the Civil Service Commission no later than 4:00 [p.m.] on the

announced application filing date." N.J.A.C. 4A:4-2.1(e). For police officers,

make-up examinations for open competitive and general promotional testing

may only be authorized for the following reasons: (1) debilitating injury or

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                                       10
illness requiring an extended period of recovery; (2) "[d]eath in the candidate's

immediate family"; (3) "[a] candidate's wedding which cannot be reasonably

changed"; (4) "[w]hen required for certain persons returning from military

service"; and (5) "[e]rror by the . . . Commission or appointing authority."

N.J.A.C. 4A:4-2.9(b).

      In addition, the Commission "may relax these rules for good cause in a

particular situation, on notice to affected parties, in order to effectuate the

purposes of [the Civil Service Act]." N.J.A.C. 4A:1-1.2(c). A valid excuse for

the delay and a showing that the delay was reasonable is required. See Appeal

of Syby, 66 N.J. Super. 460, 464 (App. Div. 1961) ("Mere negligent overlooking

of the time requirements is not excusable neglect or mischance.").

      N.J.A.C. 4A:4-2.1(e) makes clear that applications for promotional exams

must be submitted on or before the announced deadline. Acosta failed to submit

a timely application.   His application was filed twenty-nine days past the

application deadline.

      The Commission's decision was consonant with the regulations.

Substantial credible evidence in the records supports the Commission's findings

that: (1) "[t]he Technical Services supervisor further indicated that there were

no problems specifically with the email system in the Juvenile Division in July

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                                      11
2019"; (2) "it is not clear from the record as to why [Acosta] was unaware of the

application filing deadline" if he had been anticipating and preparing for the

exam and had other means to access the announcement; and (3) even assuming

that he was unable to access his email at the Taurus station during the application

period, Acosta had access to his work email account through two mobile devices

and had access to the resources on the Commission's website, which contained

the application deadline.

      Acosta failed to demonstrate good cause to justify relaxing the July 22,

2019 filing deadline for applications to sit for the promotional exam. See

N.J.A.C. 4A:1-1.2(c).       He also failed to provide a valid reason for the

Commission to allow him to take a make-up exam. See N.J.A.C. 4A:4-2.9(b).

      We are convinced that the Commission's decision was not arbitrary,

capricious, or unreasonable and was supported by substantial credible evidence

in the record. We discern no basis to overturn its decision.

      Affirmed.

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