Court Opinion

ID: 4418177
Source: CourtListenerOpinion
Date Created: 2019-07-18 21:00:05.71352+00
Date Added: 2024-06-11T14:27:40.766291
License: Public Domain

ARMED SERVICES BOARD OF CONTRACT APPEALS

Appeal of--                                 )
                                            )
Podrez Enterprise, LLC                      )      ASBCA No. 61971
                                            )
Under Contract No. W911S2-18-P-1546         )

APPEARANCE FOR THE APPELLANT:                      Ms. Tara J. Powell
                                                    Executive Administrator

APPEARANCES FOR THE GOVERNMENT:                    Raymond M. Saunders, Esq.
                                                    Army Chief Trial Attorney
                                                   MAJ Wayne T. Branom III, JA
                                                    Trial Attorney

           OPINION BY ADMINISTRATIVE JUDGE SHACKLEFORD

        This is an appeal from a contracting officer's final decision terminating the
captioned contract for cause. Appellant has elected Rule 12.2, Expedited Procedure,
and the parties have elected to submit the appeal on the record without a hearing,
pursuant to Board Rule 11. A decision under Board Rule 12.2 shall have no value as
precedent, and in the absence of fraud, shall be final and conclusive and may not be
appealed or set aside. The government filed a Rule 11 brief and no further briefing
was made by either party. In addition to the government's Rule 11 brief, the record
consists of the government's Rule 4 file as supplemented and the pleadings, including
documents attached to appellant's complaint. For the reasons stated below, the appeal
is denied.

                         SUMMARY FINDINGS OF FACT

       1. In early August 2018, Request for Quotations (RFQ) No. H00DLRCFR003l
was issued by Fort Hood for 220 Railcar Spanners described as follows:

              Part# RS 20 24 084 18 STUB Q8372, Rail Spanner with
              2" high Stub Toe 24" wide/ 84" long/ 4" thick Rated:
              20,000lbs per single spanner (40,000lbs per pair) Improved
              "kicker plate" utilizing tubes instead of angles Stub Toe
              increases lifespan Items must meet the requirements listed
              above no variations will be accepted!

(Compl., attach. A) Moreover, the RFQ provided that any award would be subject to
certain commercial item terms and conditions, including, among others, FAR 52.211-6,

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BRAND NAME OR EQUAL and FAR 52.212-4, CONTRACT TERMS AND CONDITIONS-
COMMERCIAL ITEMS. (Id.)

       2. On or about August 22, 2018 appellant, Podrez Enterprise, LLC (Podrez or
appellant) responded to the RFQ, specifically referencing that the procurement was brand
name or equal, and that no variations were acceptable (R4, tab 2 at 1, 3). The quote was
for a quantity of 220 at $566.50 each for a total quote of $124,630.00 (id. at 2).

       3. The quote further iterated the description of the product upon which it was
quoting, as follows:

             Seller Line Item Details:
             Manufacturer: Podrez Enterprise
             Part Number: CSTMRS
             Description: Spanner - MANUFACTURED FROM
             HIGH-STRENGTH, LIGHTWEIGHT ALUMINUM -
             Non-skid 2" wide traction cleat self-cleaning surface with
             5 serrated teeth - Extra large beam spacing for heavy chain
             and tie-downs-2" HIGH STUB TOE-24" W x 84" L x
             4" thick-RATED 20,000 LBS PER SPANNER/40,000
             LBS PER PAIR-KICKER PLATE UTILIZES TUBES
             INSTEAD OF ANGLE - STUB TOE INCREASES
             LIFESPAN 100% MADE IN USA SMALL BUSINEES
             THE BERRY AMENDMENT ACT COMPLAINT [sic]
             BUY AMERICAN ACT COMPLIANT SHIPPING= FOB
             DESTINATION CONUS -

Said description was substantially similar to the language contained in the RFQ (R4,
tab 2 at 3).

      4. On August 24, 2018, the government awarded to Podrez Contract
No. W911S2-18-P-1546 (R4, tab 6 at 1). The contract incorporated by reference
FAR 52.212-4, CONTRACT TERMS AND CONDITIONS -COMMERCIAL ITEMS (JAN 2017)
which stated in pertinent part:

             (m) Termination/or cause. The Government may
             terminate this contract, or any part hereof, for cause in the
             event of any default by the Contractor, or if the Contractor
             fails to comply with any contract terms and conditions, or
             fails to provide the Government, upon request, with
             adequate assurances of future performance. In the event of
             termination for cause, the Government shall not be liable
             to the Contractor for any amount for supplies or services

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               not accepted, and the Contractor shall be liable to the
               Government for any and all rights and remedies provided
               by law. If it is determined that the Government improperly
               terminated this contract for default, such termination shall
               be deemed a termination for convenience.

(R4, tab 6 at 4) The description of the items in the contract was the same as the
specifications returned with appellant's quote (R4, tab 6 at 3). The contract required
appellant to deliver the rail spanners to Fort Hood, TX by September 24, 2018 (R4,
tab 6 at 3-4 ).

       5. Appellant failed to meet the September 24, 2018 due date and on
October 22, 2018, the contracting officer (CO) threatened to terminate the contract for
cause due to non-delivery (R4, tab 7 at 4). Thereafter the CO granted appellant's
request to extend the due date to December 3, 2018 (R4, tab 8 at 1).

       6. The 220 rail spanners were delivered to Fort Hood in two partial shipments
on December 3 (165 units) and 6 (55 units), 2018 (R4, tab 23 at 4). David Slaughter,
Plans and Operations Chief of the Logistics Readiness Center at Fort Hood, and a prior
maintenance technician and manager of technicians, stated in a sworn declaration:

               3. [In early December 2018] we examined the first pallet
               load of spanners .... Our initial impression was of
               disappointment, due to the apparent poor quality of
               workmanship. Welds were not smooth and pure and the
               thickness of bracing materials seemed shy of
               specifications. Our Quality Control team and certified
               welders were called... to make a preliminary assessment.

               4. While waiting for the maintenance personnel, we
               removed one spanner from the pallet and placed it on the
               ground: I stepped on the middle if the spanner and moved
               up and down without jumping and the spanner flexed
               significantly, convincing all of us, that if it flexed that
               much with 200 pounds, it would not support 2,000 pounds.

              5. [The maintenance personnel] confirmed the poor
              welding craftsmanship and further pointed out the many
              areas of inferior welding.

(R4, tab 57, Slaughter decl. ,r,r 3-5)

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       7. Rex Wheeler, a maintenance supervisor at Fort Hood, set forth in a sworn
declaration his significant experience in the field and was tasked, along with his senior
welder, to complete an inspection of the spanners on December 4, 2018. They
submitted a report on December 6, 2018, which concluded that the spanners did not
meet the contract specifications. More specifically, they found:

               a. There were several instances where the measurements
               did not meet the specifications required.

              b. Some of the metal products used did not meet the
              specifications. For example square tubing should have
              been used for the main support beams and kicker plate.
              However, the vendor fabricated the main support beams
              from flat sheet folded into channel and then welded flat
              sheet to box the channel in. The kicker plate was
              fabricated from aluminum angle instead of square tubing.
              These two instances of noncompliance dramatically affect
              the structural integrity of the spanner and affect the
              spanners' ability to safely support the load requested.

              c. During the inspection it was noted that there were
              several instances where the welding work was not in
              compliance with current industry standards. The welding
              used in the assembly process was not standardized on each
              spanner. Some did not have enough welding applied to
              make the product structurally sound. There were welds
              that lacked penetration which affects structural integrity.
              There were welds that had too much penetration that
              caused holes to be burnt into the structure or caused a
              thinning of material, both of which can affect the structural
              integrity of the spanner.

              d. Overall the spanners did not meet the specifications
              outlined and therefore were deemed unsafe to use.
              Because of the concern for safety we did not attempt to put
              the spanners under any load.

(R4, tab 58, Wheeler decl. ,r,r 3.a-d)

       8. The Army completed an inspection report consisting of numerous detailed
photographs with a key to demonstrate how the items delivered did not conform to the
specifications and drawings in the contract (R4, tab 10; see also gov't br. proposed
finding of fact 16).
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        9. On December 17, 2018, the government rejected the shipment of spanners
for the reasons set forth as follows:

              The 220 rail spanners did not meet the dimensions called
              for [in] the solicitation; the spanners were only 23 9/ 16
              inches wide but the solicitation called for 24 inches. The
              aluminum tubing was not 4 inche[s] high but only 3 1/2
              inches high. The material was not properly assembled in
              accordance with the solicitation, welds were poorly struck,
              incomplete welds, and missing welds were prevalent
              throughout all spanners.

(R4, tab 11 at 2) The full inspection report including photographs and keys were
provided to Podrez on December 19, 2018 (R4, tab 12 at 2). We find that the items
were not in conformance with the contract specifications.

        10. On January 7, 2019, the CO issued a show cause to appellant why the
contract should not be terminated for cause due to appellant's failure to deliver
spanners that conformed to the contract. Podrez was given 10 days to explain why its
failure to deliver was without fault, or else the contract would be terminated for cause.
(R4, tab 27 at 1)

        11. Appellant responded to the show cause on January 10, 2019 claiming it was
unaware of a drawing upon which the rejection of the goods was based in part, when
in fact appellant had referred to said drawing in its own quote responding to the RFQ
(R4, tab 33 at 5).

        12. Nevertheless, on January 15, 2019, the CO attempted to rectify the
situation by allowing appellant to retrieve the nonconforming items and bring them
into conformance, granting an additional 30 days from retrieval to effect conformance
(R4, tab 37 at 1; tab 59, Brown decl. ,-i 7).

        13. By February 4, 2019, the items had not been picked up from Fort Hood and
the CO gave appellant until 1400 on February 7, 2019 to provide a time line for
retrieval or else the contract would be terminated for cause (R4, tab 41 at 1). Rather
than provide said timeline, appellant advised that if the contract were terminated they
would "dispute it and have it reversed and then file a claim for TERMINATION FOR
CONVENIENCE" (R4, tab 42 at 1).

       14. Thereafter the CO, on February 8, 2019, issued a final decision terminating
the contract for cause and on February 11, 2019 modified the contract accordingly
(R4, tabs 43-45, 4 7).

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      15. Appellant timely appealed the termination for cause to the Board which we
docketed as ASBCA No. 61971. Only the termination for cause is at issue here.

                                      DECISION

       A termination for default is a drastic sanction which should be imposed (or
sustained) only for good grounds and on solid evidence. Lisbon Contractors, Inc. v.
United States, 828 F.2d 759, 765 (Fed. Cir. 1987) (quoting JD. Hedin Constr. Co. v.
United States, 408 F .2d 424, 431 (Ct. Cl. 1969)). Though this is an appeal brought by
Podrez, because a termination for default is essentially a government claim, the
government bears the initial burden of proving "by a preponderance of the evidence that
a termination for default was justified." Keystone Capital Services, ASBCA No. 56565,
09-1 BCA, 34,130 at 168,753 (citing Lisbon Contractors, 828 F.2d at 765). "If the
government establishes a prima facie case justifying the termination, the burden shifts to
the contractor to prove the default was excusable." Truck/a Services, Inc., ASBCA
Nos. 57564, 57752, 17-1 BCA, 36,638 at 178,445 (citingADTConstr. Grp., Inc.,
ASBCA No. 55358, 13 BCA, 35,307 at 173,312).

        Based upon the evidence of record we find that the spanners did not comply
with the contract, that appellant failed to take corrective action when given the
opportunity to do so and that it has provided no reason for its failure to perform in
accordance with the contract (findings 9, 13). Appellant has presented no evidence
that the spanners were in compliance with the contract.

        Appellant filed a document entitled "Affirmative Statement of Disputed Facts"
on April 8, 2019. This document does not include any additional evidence in support
of its case. It merely makes conclusory statements about the government's case and
states that it disputes said statements and wants documents in support of them. Those
documents in support of the government's decision to terminate for cause are in the
Rule 4 file submitted by the government and clearly support the termination action.
The "Conclusion" of the appellant's affirmative statement is quoted in full as follows
because that is the most cogent argument it makes in this record:

             The goods delivered by appellant conformed to the
             specifications of the contract. No intended use was
             provided by the Government. Appellant did not agree to
             the corrective action plan offered by the Government and
             believes the actions to be an abuse of discretion. The
             appellant advised the Government that the specifications
             provided by the government were defective, improper, and
             invalid. The appellant completed the contract under the
             terms of the contract. Appellant believed the actions taken

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               by the Government were coercive; the Government refused
               to consider any corrective action plans proposed by
               appellant. Appellant believes the actions taken by the
               contracting officer violated the Government's implied duty
               of good faith and fair dealing, as a result, terminated the
               contact improperly.

Unfortunately for appellant, there is no evidence in this record to support those
conclusions. Accordingly the termination for cause was proper and fully supported by
the record.

                                    CONCLUSION

       The appeal is denied.

      Dated: July 2, 2019

                                                  RICHARD SHACKLEFORD
                                                  Administrative Judge
                                                  Vice Chairman
                                                  Armed Services Board
                                                  of Contract Appeals

      I certify that the foregoing is a true copy of the Opinion and Decision of the
Armed Services Board of Contract Appeals in ASBCA No. 61971, Appeal of Podrez
Enterprise, LLC, rendered in conformance with the Board's Charter.

      Dated:

                                                  PAULLA K. GATES-LEWIS
                                                  Recorder, Armed Services
                                                  Board of Contract Appeals

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