Court Opinion

ID: 1062390
Source: CourtListenerOpinion
Date Created: 2013-10-09 19:09:37.020319+00
Date Added: 2024-06-11T15:46:11.631958
License: Public Domain

COURT OF APPEALS OF VIRGINIA

Present: Judges Elder, Humphreys and Senior Judge Coleman
Argued at Chesapeake, Virginia

COMMONWEALTH OF VIRGINIA, DEPARTMENT
 OF PROFESSIONAL AND OCCUPATIONAL
 REGULATION, REAL ESTATE BOARD
                                                              MEMORANDUM OPINION * BY
v.     Record No. 0258-10-1                                  JUDGE ROBERT J. HUMPHREYS
                                                                  OCTOBER 19, 2010
SANDRA BRYANT DeLAPP

               FROM THE CIRCUIT COURT OF THE CITY OF VIRGINIA BEACH
                                Frederick B. Lowe, Judge

                 Steven P. Jack, Assistant Attorney General (Kenneth T. Cuccinelli,
                 II, Attorney General, on brief), for appellant.

                 Brandon H. Zeigler (Kellam T. Parks; Wolcott Rivers Gates, on
                 brief), for appellee.

       The Real Estate Board of the Commonwealth of Virginia (“Board”) appeals from an

order of the Circuit Court of the City of Virginia Beach (“circuit court”) suspending the Board’s

revocation of Sandra Bryant DeLapp’s (“DeLapp”) license, and remanding to the Board to allow

DeLapp to establish that she is fit to maintain her license despite her overall prior criminal

record, and for the Board to reconsider its decision. Specifically, the Board contends that the

circuit court erred in finding that the Board violated DeLapp’s due process rights when it failed

to provide her proper notice in accordance with the Virginia Administrative Process Act and

constitutional standards. For the following reasons, we agree with the Board, reverse the

decision of the circuit court, and remand.

       *
           Pursuant to Code § 17.1-413, this opinion is not designated for publication.
                                        I. BACKGROUND

       The facts relevant to this appeal are as follows. On July 23, 2008, DeLapp, a licensed

real estate agent, was found guilty in the Circuit Court of the City of Virginia Beach of driving

under the influence of alcohol or drugs, third or subsequent offense within a ten-year period, a

felony. On August 23, 2008, DeLapp reported this third driving under the influence (“DUI”)

conviction to the Board since she had been licensed to practice real estate in Virginia since 2001.

An investigation was initiated as a result of this report, and on September 30, 2008, a report of

finding was prepared by a Board investigator who found probable cause that DeLapp had

violated 18 VAC 135-20-260(5), and included the language of 135-20-260(5) which provides

that “[r]eview of convictions shall be subject to the requirements of § 54.1-204 of the Code of

Virginia.” The matter was then referred for an informal fact-finding conference (“IFFC”)

regarding the alleged violation.

       On December 10, 2008, the Board notified DeLapp of the IFFC by a notice of informal

fact-finding conference. The notice informed DeLapp of her procedural rights under the Virginia

Administrative Process Act and included verbatim the language of Code § 54.1-204(A), (B), and

(D). 1 On January 5, 2009, DeLapp requested that the IFFC be rescheduled. The Board granted

       1
           Code § 54.1-204:

                A. A person shall not be refused a license, certificate or
                   registration to practice, pursue, or engage in any regulated
                   occupation or profession solely because of a prior criminal
                   conviction, unless the criminal conviction directly relates to the
                   occupation or profession for which the license, certificate or
                   registration is sought. However, the regulatory board shall
                   have the authority to refuse a license, certificate or registration
                   if, based upon all the information available, including the
                   applicant’s record of prior convictions, it finds that the
                   applicant is unfit or unsuited to engage in such occupation or
                   profession.

                                                -2-
this request, and on January 8, 2009, notified DeLapp by letter that the matter had been

rescheduled for February 11, 2009. This letter also noted that “the Notice and Report of

               B. In determining whether a criminal conviction directly relates to
                  an occupation or profession, the regulatory board shall consider
                  the following criteria:

                     1. The nature and seriousness of the crime;
                     2. The relationship of the crime to the purpose for requiring
                  a license to engage in the occupation;

                    3. The extent to which the occupation or profession might
                  offer an opportunity to engage in further criminal activity of
                  the same type as that in which the person had been involved;

                     4. The relationship of the crime to the ability, capacity or
                  fitness required to perform the duties and discharge the
                  responsibilities of the occupation or profession;

                    5. The extent and nature of the person’s past criminal
                  activity;

                     6. The age of the person at the time of the commission of the
                  crime;

                     7. The amount of time that has elapsed since the person’s
                  last involvement in the commission of a crime;

                     8. The conduct and work activity of the person prior to and
                  following the criminal activity; and

                     9. Evidence of the person’s rehabilitation or rehabilitative
                  effort while incarcerated or following release.

                      *      *       *       *         *    *       *

               D. A regulatory board or department shall consider the criminal
               information as contained in the applicant’s state or national
               criminal history in lieu of the applicant providing certified copies
               of such court records in determining whether a criminal conviction
               directly relates to an occupation or profession or if an applicant is
               unfit or unsuited to engage in an occupation or profession. The
               regulatory board or department may request additional information
               from the applicant in making such determination.
                                                 -3-
Findings were previously sent to you; therefore, I have not enclosed an additional copy. Please

note that all testimony will be confined to the regulatory issues as cited.”

       On February 11, 2009, the IFFC was held (“IFFC 1”) at which DeLapp was present along

with her counsel and witnesses. DeLapp and her witnesses testified and presented evidence at

the IFFC 1. At this hearing, DeLapp agreed that she was informed prior to the conference that

the “extent and nature of her prior criminal record” would be considered. The presiding hearing

officer prepared a summary of the IFFC 1, and found that DeLapp had violated 18 VAC

135-20-260(5) and recommended that the Board revoke her license. The summary of the IFFC 1

specifically notes that the recommendation is “[b]ased upon the evidence and the [IFFC 1], and

in consideration of the criteria outlined in Virginia Code § 54.1-204.” The summary then

proceeds to review each of the factors set forth in Code § 54.1-204(B), states the charge against

DeLapp, and discusses the facts that could support an adverse decision against DeLapp.

       On March 26, 2009, the Board met and considered DeLapp’s case. DeLapp was present

at this meeting along with her attorney and witnesses who were given the opportunity to address

the Board. The Board reviewed the record before it, which consisted of the investigative file,

transcript, exhibits, and the summary of the IFFC 1. The Board voted to ultimately withdraw the

initial finding of a violation, and unanimously voted to remand the case for another IFFC to

“obtain additional information including evidence of continued sobriety, and information from

Ms. DeLapp’s probation officer regarding terms of her probation.” On April 14, 2009, the Board

sent a notice to DeLapp regarding this second IFFC (“IFFC 2”).

       On May 13, 2009, DeLapp was present with witnesses at the IFFC 2, and submitted

additional documentary evidence and written testimony. The hearing officer again prepared a

summary of the IFFC 2, and recommended that DeLapp’s license be revoked. The same

recommendation was made “[i]n consideration of all the information gathered by the Board’s

                                                -4-
agent and the two [IFFCs] . . . [and] [b]ased upon the evidence and the [IFFCs], and in

consideration of the criteria outlined in Virginia Code § 54.1-204.” The IFFC 2 summary also

reviews each factor set forth in Code § 54.1-204(B), and concludes that “[b]ased on the

reasoning set forth above, I believe DeLapp has repeatedly demonstrated she can not be trusted

to follow the law, orders from a court, or terms of probation. DeLapp has demonstrated she can

not be trusted to follow the regulations of the Board.” At both IFFCs, the representative of the

Department of Professional and Occupational Regulations informed DeLapp that the presiding

officer at the IFFC merely makes a recommendation to the Board, but the final decision is up to

the Board. Code §§ 54.1-105, -2105(A).

       On July 9, 2009, the Board met and again considered DeLapp’s case. DeLapp and the

witnesses who were present at the IFFC 2 were present at this meeting and given the opportunity

to address the Board. The Board reviewed the agency record, which consisted of the

investigative file, transcript, and exhibits from the IFFCs, and the summaries prepared from both

IFFCs. The Board unanimously voted to accept the hearing officer’s recommendation, found a

violation of 18 VAC 135-20-260(5), and revoked DeLapp’s license.

       On July 17, 2009, DeLapp filed an appeal with the circuit court. The circuit court held a

hearing on September 29, 2009, and issued a letter ruling on October 23, 2009. In that letter

ruling, the circuit court found that the Board did not put DeLapp on notice that her case would be

evaluated based on her entire pattern of criminal convictions, and remanded the matter back to

the Board “for further hearing to permit DeLapp to establish that she is not unfit for licensure

despite her criminal record, and for reconsideration of the sanction accordingly.” Specifically,

the ruling states that “[a]lthough DeLapp’s entire criminal record was readily available at the

time the Report of Findings was prepared, the Report gave no indication that she was being

charged with generally being unfit based upon the entirety of her record.”

                                               -5-
       On November 3, 2009, the Board filed a motion for reconsideration and a motion to

supplement the agency record due to the December 10th initial notice not being in the record.

The circuit court held a hearing on January 8, 2010, and granted the Board’s motion to

supplement, added the initial notice to the record, but denied the motion to reconsider in light of

the additional evidence. The final order was entered on January 8, 2010, and incorporated the

letter ruling of October 23, 2009, and the bench ruling of January 8, 2010. The final order holds

that “De[L]app was not given proper notice that a regulatory violation and determination of

unfitness would be based on the totality of the circumstances but was only on notice that the

matter would be decided based upon any direct relationship between her most recent conviction

and her profession.”

       This appeal followed.

                                          II. ANALYSIS

                                      A. Standard of Review

       Code § 2.2-4027 of the Virginia Administrative Process Act (“VAPA”) authorizes

judicial review of an agency decision. “On appeal of an administrative agency’s decision, ‘the

party complaining of an agency action has the burden of demonstrating an error of law subject to

review.” Volkswagen of Am., Inc. v. Quillian, 39 Va. App. 35, 49, 569 S.E.2d 744, 751 (2002)

(quoting Hilliards v. Jackson, 28 Va. App. 475, 479, 506 S.E.2d 547, 549 (1998)), rev’d on other

grounds sub nom, Volkswagen of America, Inc. v. Smit, 266 Va. 444, 587 S.E.2d 526 (2003).

               Judicial review of an agency decision is limited to determining
               “1. [w]hether the agency acted in accordance with law;
               2. [w]hether the agency made a procedural error which was not
               harmless error; and 3. [w]hether the agency had sufficient
               evidential support for its findings of fact.” [Johnston-Will’s, Ltd.
               v. Kenley, 6 Va. App. 231, 241, 369 S.E.2d 1, 6 (1988)]. On
               reviewing the claims of error, an agency’s factual determination is
               given substantial judicial deference, and is reviewed “only for
               whether they have support in substantial evidence.”

                                                -6-
Commonwealth ex rel. Va. State Water Control Bd. v. Blue Ridge Envtl. Def. League, Inc., 56
Va. App. 469, 480, 694 S.E.2d 290, 296 (2010) (quoting Mazloumi v. Dep’t of Envtl. Quality, 55
Va. App. 204, 208-09, 684 S.E.2d 852, 854 (2009)).

       However, the deference accorded an agency’s decision on legal issues differs.

               [W]here the question involves an interpretation which is within the
               specialized competence of the agency and the agency has been
               entrusted with wide discretion by the General Assembly, the
               agency’s decision is entitled to special weight in the courts. “The
               rationale of the statutory scheme is that the [administrative agency]
               shall apply expert discretion to matters coming within its
               cognizance, and judicial interference is permissible only for relief
               against the arbitrary or capricious action that constitutes a clear
               abuse of the delegated discretion. The reviewing judicial authority
               may not exercise anew the jurisdiction of the administrative
               agency and merely substitute its own independent judgment for
               that of the body entrusted by the Legislature with the
               administrative function.” Va. Alcoholic Beverage Control
               Comm’n v. York St. Inn, Inc., 220 Va. 310, 315, 257 S.E.2d 851,
               855 (1979).

Johnston-Willis, Ltd. v. Kenley, 6 Va. App. 231, 243-44, 369 S.E.2d 1, 8 (1988).

       Whereas, “‘[i]f the issue falls outside the area generally entrusted to the agency, and is

one in which the courts have a special competence, i.e., the common law or constitutional law

. . . ,’” the Court does not defer to the agency’s interpretation. Id. at 243, 246, 369 S.E.2d at 8, 9

(quoting Hi-Craft Clothing Co. v. NLRB, 660 F.2d 910, 914-15 (3rd Cir. 1981)).

               Hence, where the issues to be reviewed on appeal involve, for
               example, the constitutionality of a statute, pure statutory
               interpretation, or the question of “whether an agency has . . .
               accorded constitutional rights, failed to comply with statutory
               authority, or failed to observe required procedures, less deference
               is required and the reviewing courts should not abdicate their
               judicial function and merely rubber-stamp an agency
               determination.”

Quillian, 39 Va. App. at 50, 569 S.E.2d at 751 (quoting Johnston-Willis, Ltd., 6 Va. App. at 243,

369 S.E.2d at 7-8).

                                                 -7-
                                      B. Due Process Rights

       The Board argues that the circuit court erred in holding that the Board violated DeLapp’s

due process rights when it did not provide her with proper notice in accordance with the VAPA

that the Board would consider all of her prior criminal activity in reaching its decision to revoke

her license. We agree.

       Article I, § 11 of the Constitution of Virginia provides that “no person shall be deprived

of his life, liberty, or property without due process of law.” “Due process is flexible and calls for

such procedural protections as the particular situation demands. . . . The fundamental requisite

of due process of law is the opportunity to be heard.” Quillian, 39 Va. App. at 66, 569 S.E.2d at

760 (citations and internal quotation marks omitted). “Procedural due process guarantees that a

person shall have reasonable notice and opportunity to be heard before any binding order can be

made affecting the person’s rights to liberty or property.” McManama v. Plunk, 250 Va. 27, 34,

458 S.E.2d 759, 763 (1995). “The procedural due process guarantee does not create

constitutionally protected interests; rather, it provides procedural safeguards against

government’s arbitrary deprivation of certain interests.” Id.

               Accordingly, “when procedural due process respecting deprivation
               of a property interest is challenged, a two-step inquiry is
               employed.” McManama v. Plunk, 250 Va. 27, 34, 458 S.E.2d 759,
               763 (1995) (citing Klimko v. Va. Employment Comm’n, 216 Va.
750, 754, 222 S.E.2d 559, 563 (1976)). “‘The first inquiry is
               whether the interest is a property interest protected by procedural
               due process guarantees.’” Id. (quoting Klimko, 216 Va. at 754,
222 S.E.2d at 564); see also Mandel v. Allen, 81 F.3d 478, 480
               (4th Cir. 1996) (“In order to state a due process claim, appellant
               ‘must first demonstrate that [they] possess[] a “cognizable property
               interest, rooted in state law” in the lost benefit.’” (quoting Biser v.
               Town of Bel Air, 991 F.2d 100, 103-04 (4th Cir. 1993) (quoting
               Scott v. Greenville County, 716 F.2d 1409, 1418 (4th Cir. 1983)))
               (alterations in original)). If the property interest is
               constitutionally-protected, the second inquiry “‘is whether the
               procedures prescribed or applied are sufficient to satisfy the due

                                                -8-
               process “fairness” standard.’” McManama, 250 Va. at 34, 458
               S.E.2d at 763 (quoting Klimko, 216 Va. at 754, 222 S.E.2d at 564).

Va. Dep’t of Corr. v. Compton, 47 Va. App. 202, 221, 623 S.E.2d 397, 406 (2005).

       In this case, neither party contests the issue of whether DeLapp had a protected property

interest in her real estate license. 2 Therefore, the Board was required to follow procedural due

process requirements when revoking DeLapp’s real estate license. Thus, we must determine

whether adequate procedural safeguards were provided under the circumstances of this case.

       The Board contends that the initial notice clearly notified DeLapp that the Board would

consider her past criminal activity, and also that its determination might be based on either or

both Code § 54.1-204(A) and (B). The Board further contends that she knew the facts in the

agency’s possession and the scope of the inquiry because she was present at the meetings and

addressed her past criminal history.

               “An elementary and fundamental requirement of due process in
               any proceeding which is to be accorded finality is notice
               reasonably calculated, under all the circumstances, to apprise
               interested parties of the pendency of the action and afford them an
               opportunity to present their objections. The notice must be of such
               nature as reasonably to convey the required information, and it
               must afford a reasonable time for those interested to make their
               appearance. But if with due regard for practicalities and
               peculiarities of the case these conditions are reasonably met, the
               constitutional requirements are satisfied.”

       2
          Although neither party contests the issue, there can be no doubt that DeLapp had a
property interest in her real estate license. See Barry v. Barchi, 443 U.S. 55, 64 (1979) (holding
a horse trainer had property interest in license); see also Becker v. Illinois Real Estate Admin. &
Disciplinary Bd., 884 F.2d 955, 957 (7th Cir. 1989) (“We conclude that the business of selling
real estate . . . falls within the realm of occupations deemed to be ‘common occupations of the
community’ and as such is entitled to due process protection.”); Keeley v. Commonwealth, 501
A.2d 1155, 1157 (Pa. Commw. Ct. 1985) (“Our examination of the Act convinces us that the
former holder of a revoked real estate license retains no property interest in that license once it
has been revoked by the Commission through a procedure consistent with due process.”). But
see Mohlen v. United States, 74 Fed. Cl. 656, 662 n.2 (2006) (“Therefore, as the Real Estate
License was subject to revocation at will, was not exclusive, and was not transferable, it did not
grant Ms. Mohlen a property interest.”).
                                                   -9-
Quillian, 39 Va. App. at 66-67, 569 S.E.2d at 760 (emphasis added) (quoting Oak Hill Nursing

Home, Inc. v. Back, 221 Va. 411, 417, 270 S.E.2d 723, 726 (1980)) (holding notice was

adequate where party had notice of the factual and legal basis of the charges which it had to

defend itself against through the complaint which included a statutory cite and reference to an

allocation method allegedly violating the relevant statute).

       The circuit court held that the report of findings prepared from the IFFC, “gave no

indication that she was being charged with generally being unfit based upon the entirety of her

record” because it only cited to 18 VAC 135-20-260(5) and DeLapp’s third DUI conviction. The

circuit court concluded that the notice to DeLapp did not satisfy due process given the actual

approach taken in the IFFC proceedings and summaries and the Board in basing its decision on

her generally being unfit based on her entire criminal record. We disagree.

       The initial notice set forth DeLapp’s rights pursuant to Code § 2.2-4019(A), 3 the grounds

for disciplinary actions under 18 VAC 135-20-155, the actual language of Code § 54.1-204(A),

(B), and (D), and the fact that the Board is required to consider the provisions of Code § 54.1-204

in making its determination. The notice also states that the purpose of the IFFC “is to inform

       3
         Code § 2.2-4019(A) provides that “[a]gencies shall ascertain the fact basis for their
decisions of cases through informal conference or consultation proceedings unless the named
party and the agency consent to waive such a conference or proceeding to go directly to a formal
hearing.” Code § 2.2-4019(A) goes further and codifies the notice requirements for IFFCs
providing that IFFC

               procedures shall include rights of parties to the case to (i) have
               reasonable notice thereof, (ii) appear in person or by counsel or
               other qualified representative before the agency or its subordinates,
               or before a hearing officer for the informal presentation of factual
               data, argument, or proof in connection with any case, (iii) have
               notice of any contrary fact basis or information in the possession of
               the agency that can be relied upon in making an adverse decision,
               (iv) receive a prompt decision of any application for a license,
               benefit, or renewal thereof, and (v) be informed, briefly and
               generally in writing, of the factual or procedural basis for an
               adverse decision in any case.
                                                - 10 -
you that the Board is initiating an [IFFC] in order to obtain the facts necessary to make a

decision regarding the regulatory issues involved in this matter.”

       The notice further references the report of findings for the alleged regulatory violations

that would be addressed during the IFFC. In looking at the report of findings, it sets forth that

the alleged violation was under 18 VAC 135-20-260, 4 “Unworthiness and Incompetence,” and

the report includes the entire language of this regulation, which specifically includes that the

review “shall be subject to the requirements of § 54.1-204 of the Code of Virginia.” 18 VAC

135-20-260(5).

       A reasonable reading of the initial notice clearly indicates that DeLapp’s prior criminal

record would be before the Board and that it was actually required to consider it. Code

§ 54.1-204(A) provides that “[t]he regulatory board shall have the authority to refuse a license,

certificate or registration if, based upon all the information available, including the applicant’s

record of prior convictions, it finds that the applicant is unfit or unsuited to engage in such

occupation or profession.” Further, Code § 54.1-204(B) lists criteria that the Board shall

consider, and number five includes “[t]he extent and nature of the person’s past criminal

activity.” Not only was this language included in the initial notice, but DeLapp was also present

       4
           18 VAC 135-20-260(5):

                Having been convicted or found guilty, regardless of the manner of
                adjudication in any jurisdiction of the United States of a
                misdemeanor involving moral turpitude, sexual offense, drug
                distribution or physical injury, or any felony, there being no appeal
                pending therefrom or the time for appeal having elapsed. Review
                of convictions shall be subject to the requirements of § 54.1-204 of
                the Code of Virginia. Any plea of nolo contendere shall be
                considered a conviction for purposes of this subdivision. The
                record of a conviction certified or authenticated in such form as to
                be admissible in evidence under the laws of the jurisdiction where
                convicted shall be admissible as prima facie evidence of such
                conviction or guilt.

                                                - 11 -
at the initial IFFC where she was asked about her prior criminal activity, where her prior

criminal record was included in the agency record, and where she agreed that she was informed

prior to the conference that the “extent and nature of her prior criminal record” would be

considered.

       Lastly, while the Board remanded the case to hold another IFFC to “obtain additional

information including evidence of continued sobriety, and information from Ms. DeLapp’s

probation officer regarding terms of her probation,” this was to merely obtain “additional

information” and did not do away with the initial notice, record, or findings from the previous

IFFC. In fact, when the Board heard the case again after the IFFC 2, it reviewed the entire

agency record which included the investigative file, transcripts, and exhibits from both IFFCs,

and the summaries prepared from both IFFCs.

       The notice in this case was “‘timely and reasonably specific,’ informed [DeLapp] ‘of the

subjects to be considered at the hearing,’ and provided [her] with ‘an opportunity to prepare a

defense to the [pending] charges.” Va. Dep’t of Corr., 47 Va. App. at 223, 623 S.E.2d at 407.

Accordingly, we hold the notice reasonably conveyed the required information sufficient to

satisfy the due process requirements, and thus the trial court erred in holding the Board violated

DeLapp’s procedural due process rights. Therefore, we reverse and remand to the circuit court

with direction that it reinstate the judgment of the Board revoking DeLapp’s real estate license.

                                                                          Reversed and remanded.

                                               - 12 -