Court Opinion

ID: 5438330
Source: CourtListenerOpinion
Date Created: 2022-01-08 17:57:50.521106+00
Date Added: 2024-06-11T08:31:55.322409
License: Public Domain

By the Court, McKinstry, J.:
The sixth section of the “Act to create a Board of Supervisors,” etc., (Hittell Gen. L. 6,975) provided: “The Clerk shall keep a full and correct record of all the proceedings of the Board, etc. The record of proceedings shall be signed by the Chairman of the Board and Clerk.”
It is objected that the record of the action of the Board, in levying the tax complained of, was not signed by the Chairman or Clerk.
The general .rule is well settled that every public document which is required by law to be executed by a public officer, must be verified by the official signature of the person who made it. The rule applies to the execution of all public authorities, where the exercise of the power affects the property of the citizen. The power is reposed in the officer, not in the man; and but for the protection of the law, he would be a trespasser. When he attempts to exercise the power, he must recognize the source from whence he derives it, and perform all acts in the character alone which the law recognizes. (Blackw. Tax Titles, 345-6.)
But the reason of the rule does not extend to the proof of the records of a corporate board which exercises powers municipal, and quasi legislative. The action recorded is not the action of the Chairman or Clerk; they sign the minutes not as certifying to their own official action, but as witnesses that the record is the record made by the Clerk under the direction of the Board. To give more effect to their signatures, would be to decide that in the absence of any *146provision of the statute requiring the Chairman and Clerk to sign the minutes, and by reason.of a common law principle, the minutes could not be introduced in evidence. But the records of the proceedings (when the law does not specially require them to be signed) have always been admitted in evidence, after certain preliminary proof. The statute does not declare that the record' shall not be proof of the action of the Board if not signed by the officers named, but the effect is only to make their signatures evidence, identifying the minutes. The failure of the Chairman and Clerk to discharge the-particular duty, simply imposed on the party desiring to prove the official action of the Board, some additional trouble, in establishing the handwriting of the entries, their contemporaneous character, and the official custody from which the book was produced.
The third finding of the Distrct Court is: “The Assessor returned his assessment roll to the Clerk of the Board of Supervisors on or before the first Monday in August, but did not attach his certificate thereto until the' 18th of September, when he certified to said roll.”
If the failure to certify rendered void the action of the officer, it was because the certificate was not made on or before the' first Monday in August, not because he delivered the roll to the Clerk before certifying to it. If the roll was certified and delivered on or before the first Monday in August, it could make no difference that the manual delivery preceded the attaching of the certificate. The Assessor did not lose the control of the roll until it was both certified and delivered.
What was the effect of liis failure to certify and deliver the assessment roll until the 18th of September? The revenue law (Sec. 42) declares that the Acts therein required between the assessment and commencement of suit shall be deemed directory, merely. And independent of this, the provisions of the statute requiring the Assessor to return his roll to the Clerk prior to a certain date would be construed to be merely directory. (Hart v. Plum, 14 Cal. 148.) The time prescribed is for the convenience of other officers, who have their duties to perform. It is not a matter of *147which the taxpayer can complain; it does not injure him. (The State v. the W. U. T. Co. 4 Nevada, 344.)
Judgment affirmed. Remittitur forthwith.
Neither Mr. Chief Justice Wallace nor Mr. Justice Niles expressed an opinion.