Court Opinion

ID: 2736256
Source: CourtListenerOpinion
Date Created: 2014-09-23 23:01:04.315011+00
Date Added: 2024-06-11T09:48:09.277789
License: Public Domain

UNITED STATES DISTRICT COURT
                          FOR THE DISTRICT OF COLUMBIA
____________________________________
                                     )
LONNIE J. PARKER,                    )
                                     )
                      Plaintiff,     )
                                     )
       v.                            )             Civil Action No. 10-2068 (ABJ)
                                     )
U.S. DEPARTMENT OF JUSTICE           )
Executive Office for U.S. Attorneys, )
                                     )
                      Defendant.     )
____________________________________)

                                MEMORANDUM OPINION

       Plaintiff Lonnie J. Parker brings this action against defendant the U.S. Department of

Justice (“DOJ”), Executive Office for U.S. Attorneys (“EOUSA”) under the Freedom of

Information Act (“FOIA”), 5 U.S.C. § 552 et. seq. (2012). Compl. ¶ 1 [Dkt. # 1]. Plaintiff

submitted a FOIA request to defendant seeking records related to former Assistant U.S. Attorney

(“AUSA”) Lesa Gail Bridges Jackson and her unauthorized practice of law while working for

DOJ. Id. Defendant did not produce any responsive records, and plaintiff filed his complaint on

December 3, 2010. Id.

       This is the third Memorandum Opinion in this case, and the Court must again determine

whether defendant conducted an adequate search for responsive records and whether its

withholdings of responsive records are justified. The Court finds that defendant has yet to

demonstrate that its searches were adequate, but that most of the contested documents were

properly withheld. Therefore, the Court will once again remand this case to defendant so that it

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may conduct an adequate search for responsive records. 1 The Court will also direct defendant to

release the non-exempt portions of the responsive records it found.

                                        BACKGROUND

       On April 26, 2010, plaintiff submitted a FOIA request to defendant seeking records

related to Lesa Gail Bridges Jackson and her unauthorized practice of law while working as an

Assistant U.S. Attorney. See Ex. A to Decl. of John F. Boseker [Dkt. # 7]. Plaintiff sought six

types of documents, which the Court later grouped into three broad categories:

       Category one: personnel matters and law license records

       (1) All agency records that document, discuss, or otherwise describe whether Lesa
       Gail Bridges Jackson was authorized to practice law, and/or a member of good
       standing of the Bar of the State of Arkansas, or any other state bar, at the time she
       was hired to work as a U.S. Attorney in 1989;

       (2) All agency records that document, discuss, or otherwise describe any annual
       or periodic certifications made by AUSA Jackson . . . asserting that she was an
       attorney in good standing and/or authorized to practice law;

       (3) All agency records of any written communication between AUSA Jackson and
       the U.S. Attorney’s Office that discuss whether she was a member of good
       standing of the Bar of the State of Arkansas, or authorized to practice law;

       Category two: disciplinary matters

       (4) All agency records of any investigations or agency review into allegations that
       AUSA Jackson was not authorized to practice law at the time she worked as a
       U.S. Attorney with the U.S. Attorney’s Office, and/or had submitted false or
       misleading records pertaining to her bar status or authorization to practice law;

       (5) All agency records that document, discuss, or otherwise describe any
       disciplinary action taken against AUSA Jackson . . . on the basis that she was not
       authorized to practice law, or had otherwise provided false information . . .
       [regarding her attorney status], or which otherwise discuss . . . the reasons that
       [she] is no longer an employee of the U.S. Attorney’s Office at this time;

1      Plaintiff seeks limited discovery pursuant to Federal Rule of Civil Procedure 56(d), Pl.’s
Supp. Br. [Dkt. # 45] at 21, but in light of the Court’s remand, the Court will deny this request as
moot.
                                                 2
       Category three: remedial measures

       (6) All agency records that document, discuss or otherwise describe any remedial
       measures or additional policies implemented by the U.S. Attorney’s office to
       prevent future circumstances wherein a U.S. Attorney could be hired or remain
       employed as a U.S. Attorney, notwithstanding the fact that they were suspended
       from the practice of law, or not authorized to practice law.

Id.; see also 1st Mem. Op. [Dkt. # 18] at 6, 9, 16 (describing the three categories).

       Defendant did not produce any documents in response to plaintiff’s requests. Compl.

¶ 15. After administratively appealing defendant’s decision, plaintiff filed a complaint in this

Court on December 3, 2010. See Compl. ¶¶ 16–26. The parties filed cross-motions for summary

judgment, see Pl.’s Mot. for Summ. J. [Dkt. # 12]; Def.’s Mot. for Summ. J. [Dkt. # 7], and in a

March 29, 2012 memorandum opinion, the Court denied both motions and remanded the case to

the agency for further action. 1st Mem. Op. at 9, 15–16 (ordering defendant to conduct a more

thorough search for category one records, to fully justify its withholding of records responsive to

category two, and to respond to the category three request).

       In January and February of 2013, the parties renewed their motions for summary

judgment. Def.’s Renewed Mot. for Summ. J. [Dkt. # 26]; Pl.’s Renewed Mot. for Summ. J.

[Dkt. # 27]. In a memorandum opinion dated September 30, 2013, the Court again denied both

motions and remanded the matter to the agency for further action. 2d Mem. Op. at 12 [Dkt.

# 37]. Specifically, the Court ordered defendant to produce redacted versions of documents

related to category one of plaintiff’s FOIA request, id. at 10, and, with respect to categories two

and three, to conduct an adequate search and produce all segregable non-exempt information to

plaintiff, or to submit a supplemental declaration demonstrating that it had otherwise complied

with its duties under FOIA. Id. at 11.

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       Defendant complied with the Court’s order to produce the category one documents in

December, 2013. Def.’s Notice of Compliance [Dkt. # 42]. On January 10, 2014, plaintiff

notified the Court there were still issues to be resolved. Pl.’s Notice of Contested Issues [Dkt.

# 44]. Pursuant to an order of the Court, plaintiff submitted a supplemental brief on February 11,

2014. Pl.’s Supp. Br. [Dkt. # 45]; see also Jan. 21, 2014 Minute Order.

       Plaintiff asserts that defendant has not yet conducted an adequate search for records

related to categories two and three of his FOIA request and that the exemptions claimed by

defendant were unjustified. Pl.’s Supp. Br. at 4–20. On February 25, 2014, defendant responded

that it had conducted an adequate search and that all responsive records were properly withheld

under Exemptions 5 and 6 of FOIA, as well as the Privacy Act. Def.’s Resp. to Pl.’s Supp. Br.

[Dkt. # 46] (“Def.’s Resp.”); see also 5 U.S.C. §§ 552(b)(5)–(6), 552a. With leave of the Court,

plaintiff filed a sur-reply to defendant’s response on March 14, 2014. Pl.’s Sur-Reply [Dkt.

# 48]; see also Feb. 28, 2014 Minute Order.

                                  STANDARD OF REVIEW

       In a FOIA case, the district court reviews the agency’s action de novo and “the burden is

on the agency to sustain its action.” 5 U.S.C. § 552(a)(4)(B); accord Military Audit Project v.

Casey, 656 F.2d 724, 738 (D.C. Cir. 1981). “FOIA cases are typically and appropriately decided

on motions for summary judgment.” Moore v. Bush, 601 F. Supp. 2d 6, 12 (D.D.C. 2009).

       On a motion for summary judgment, the Court “must view the evidence in the light most

favorable to the nonmoving party, draw all reasonable inferences in his favor, and eschew

making credibility determinations or weighing the evidence.” Montgomery v. Chao, 546 F.3d

703, 706 (D.C. Cir. 2008); see also Anderson v. Liberty Lobby, Inc., 477 U.S. 242, 247–48

(1986). But where a plaintiff has not provided evidence that an agency acted in bad faith, “a

                                                4
court may award summary judgment solely on the basis of information provided by the agency

in declarations.” Moore, 601 F. Supp. 2d at 12.

                                          ANALYSIS

        FOIA requires government agencies to release records upon request in order to “ensure

an informed citizenry, vital to the functioning of a democratic society, needed to check against

corruption and to hold the governors accountable to the governed.” NLRB v. Robbins Tire &

Rubber Co., 437 U.S. 214, 242 (1978). But because “legitimate governmental and private

interests could be harmed by [the] release of certain types of information,” Congress provided

nine specific exemptions to the disclosure requirements. FBI v. Abramson, 456 U.S. 615, 621

(1982); see also Ctr. for Nat’l Sec. Studies v. DOJ, 331 F.3d 918, 925 (D.C. Cir. 2003) (“FOIA

represents a balance struck by Congress between the public’s right to know and the

government’s legitimate interest in keeping certain information confidential.”).     These nine

FOIA exemptions are to be construed narrowly. Abramson, 456 U.S. at 630.

        To prevail in a FOIA action, an agency must, first, demonstrate that it has made “a good

faith effort to conduct a search for the requested records, using methods which can be reasonably

expected to produce the information requested.” Oglesby v. U.S. Dep’t of Army, 920 F.2d 57, 68

(D.C. Cir. 1990). And, second, the agency must show that “materials that are withheld . . . fall

within a FOIA statutory exemption.” Leadership Conference on Civil Rights v. Gonzales, 404 F.

Supp. 2d 246, 252 (D.D.C. 2005).

   I.      Defendant has failed to show that its searches were adequate.

        “An agency fulfills its obligations under FOIA if it can demonstrate beyond material

doubt that its search was ‘reasonably calculated to uncover all relevant documents.’” Valencia-

Lucena v. U.S. Coast Guard, 180 F.3d 321, 325 (D.C. Cir. 1999), quoting Truitt v. Dep’t of

State, 897 F.2d 540, 542 (D.C. Cir. 1990); see also Weisberg v. DOJ, 705 F.2d 1344, 1351 (D.C.
                                                  5
Cir. 1983). To demonstrate the adequacy of its searches, defendant has submitted an affidavit

from John F. Boseker, an Attorney Advisory with the EOUSA, that summarizes the searches

conducted in response to plaintiff’s FOIA request, as well as affidavits from three of its

component offices:     (1) the EOUSA General Counsel’s Office (“GCO”); (2) the EOUSA

Personnel Staff; and (3) the U.S. Attorney’s Office for the Eastern District of Arkansas

(“EDAR”). 3d Decl. of John F. Boseker [Dkt. # 46-1] (“3d Boseker Decl.”); Decl. of Enoch

Thomas Jr. [Dkt. # 46-2] (“Thomas Decl.”) (GCO); Decl. of Jane Reimus [Dkt. # 46-3]

(“Reimus Decl.”) (Personnel Staff); Decl. of Jennifer E. Niemeyer [Dkt. # 46-4] (“Niemeyer

Decl.”) (EDAR). The Court finds that the GCO affidavit describes an adequate search. The

affidavits submitted by Mr. Boseker, the EOUSA Personnel Staff, and EDAR, however, do not

describe adequate searches. Therefore, the Court will once again remand the case.

           A. Legal Standard

       To demonstrate that a search for responsive records under FOIA was adequate, an

“agency may submit affidavits or declarations that explain in reasonable detail the scope and

method of the agency’s search.” Defenders of Wildlife v. U.S. Border Patrol (Defenders II), 623

F. Supp. 2d 83, 91 (D.D.C. 2009). “[R]easonably detailed” affidavits or declarations must “set[ ]

forth the search terms and the type of search performed, and aver[ ] that all files likely to contain

responsive materials (if such records exist) were searched.” Oglesby, 920 F.2d at 68; see also

Defenders II, 623 F. Supp. 2d at 92 (finding a declaration deficient when it failed to detail the

types of files searched, the agencies’ filing methods, and the search terms used). In addition, an

affidavit should include the “rationale for searching certain locations and not others.” Defenders

II, 623 F. Supp. 2d at 92; see also Nat’l Sec. Counselors, 849 F. Supp. 2d at 11 (holding affidavit

was sufficient where it “outline[d] with reasonable detail the CIA’s decision to limit the search”

                                                 6
to a particular area).   Agency affidavits attesting to a reasonable search “are afforded a

presumption of good faith” and “can be rebutted only ‘with evidence that the agency’s search

was not made in good faith.’” Defenders of Wildlife v. U.S. Dep’t of Interior (Defenders I), 314

F. Supp. 2d 1, 8 (D.D.C. 2004), quoting Trans Union L.L.C. v. Fed. Trade Comm’n, 141 F.

Supp. 2d 62, 69 (D.D.C. 2001).

           B. The Third Declaration of John F. Boseker does not describe an adequate search.

       To demonstrate that it conducted a search that was reasonably calculated to uncover all

relevant responsive documents, an agency must explain its decision to limit the search to certain

offices. Nat’l Sec. Counselors, 849 F. Supp. 2d at 11. Here, defendant has “fail[ed] to explain”

why the offices it chose to search “were the reasonably likely locations of the records sought.”

Hook v. U.S. Dep’t of Health & Human Servs., 887 F. Supp. 2d 40, 51 (D.D.C. 2012). The Third

Boseker Declaration simply states that “EOUSA’s FOIA Unit requested that certain EOUSA

components and archives search their systems of record for responsive records,” and that “[t]hese

components include[d]” EDAR, GCO, Personnel Staff, and the National Archives and Records

Administration. 3d Boseker Decl. ¶ 2. But this summary does nothing to explain why these

“certain EOUSA components” were selected and not others. Therefore, the Third Boseker

                                               7
Declaration does not describe an adequate search and the Court will remand this case to

defendant. 2

              C. The GCO search was adequate.

           The declaration of Enoch Thomas Jr., paralegal specialist at the GCO, describes an

adequate search because it sets forth a comprehensive description of how the office maintains

records, which search terms were used, and how the search was conducted. See Valencia-

Lucena, 180 F.3d at 326.

           First, Mr. Thomas explains how records are maintained at the GCO. See Thomas Decl.

¶ 3. Until 2005, the GCO kept hard-copy records in a filing system. Id. The GCO also used an

electronic database, the General Counsel’s Tracking System Access Database (“GCTS”), but this

database did not encompass all case files and consisted “largely of electronic summaries of

events or records.” Id. In 2005, the GCO transitioned to an electronic system called ProLaw and

transferred its GCTS records into that database. Id. In addition, some of the hard-copy records

were transferred to compact discs (CD’s), while the rest remained in file rooms at the office. Id.

¶¶ 3, 5.

           Mr. Thomas states that since 2005, “all records pertaining to a particular matter or case

are retained in ProLaw” and that “[e]mployment matters are filed under the name of the

individual who is the subject of the employment action.” Id. ¶ 3. Accordingly, Mr. Thomas

2      Plaintiff also continues to challenge the sufficiency of defendant’s search of the National
Archives and Records Administration (“NARA”). See Pl.’s Supp. Br. at 6–7, 11–14. Defendant
previously conducted a search at NARA and obtained former AUSA Jackson’s personnel file.
See 3d Boseker Decl. ¶ 4; 2d Decl. of John F. Boseker [Dkt. # 43-1] ¶ 10. This file was
responsive to category one of plaintiff’s FOIA request, and the Court has already determined that
the search for category one records was adequate. See 2d Mem. Op. at 4–5. In his Third
Declaration, Mr. Boseker avers that “there are no other records related to AUSA Jackson
maintained by NARA.” 3d Boseker Decl. ¶ 4 (emphasis in original). Although the Court has
held that this affidavit was insufficient for other reasons, the Court sees no reason to doubt this
statement. See 2d Mem. Op. at 4–5.
                                                   8
searched the ProLaw database using the search term “Jackson, Lesa” and found four electronic

files that were created in the GCTS database. Id. ¶ 6. These four records pertained to four

separate matters, labeled INV-01-06071, LER-99-02724, LER-01-02812, and LER-01-05809. 3

Id. Mr. Thomas then searched the records that had been saved on CD’s using the search term

“Lesa Jackson,” and found two additional records. Thomas Decl. ¶ 7; 3d Boseker Decl. ¶ 7; see

also Def.’s Notice of Compliance with Ct. Order [Dkt. # 52] at 1 (clarifying that the GCO search

of CD’s found two additional records).

       In addition, Mr. Thomas conducted an initial search of the file rooms where hard-copy

files were stored and found no responsive records. Thomas Decl. ¶ 5. The records management

coordinator then also searched the file rooms, and confirmed that there were no “Lesa Jackson”

files to be found. Id.

       Finally, GCO contacted its records retention center, the Washington National Records

Center, to determine whether the hard-copy versions of the files found on the electronic database

were destroyed. Thomas Decl. ¶ 8. All but one file was destroyed and the remaining file

contained no responsive records. Id.

       Plaintiff contends that the GCO’s search was inadequate because the GCO did not

perform a search for relevant email records and because, he claims, the Thomas Declaration does

not sufficiently describe the search procedure or methodology. Pl.’s Sur-Reply at 8–9 [Dkt.

# 48]. But “[t]here is no requirement that an agency search every record system.” Sanders v.

Obama, 729 F. Supp. 2d 148, 154 (D.D.C. 2010). Rather, “the agency must conduct a good

faith, reasonable search of those systems of records likely to possess the requested information.”

3      The term “LER” indicates that the file relates to “labor and employee relations.” The
term “INV” indicates that the file relates to an “investigative” matter involving DOJ’s Office of
Professional Responsibility or DOJ’s Office of Inspector General. Thomas Decl. ¶ 6 n.1.
                                                9
Id. at 154–55. Plaintiff requested records related to disciplinary actions and remedial measures,

and, according to Mr. Thomas, all records of that type are stored in ProLaw under the

individual’s name, on CD’s, or in the GCO’s hard files. Thomas Decl. ¶ 3. Therefore, the Court

concludes that the GCO was not required to do an email search and that it conducted a “good

faith, reasonable search” in this case.

       Moreover, the Court finds that Mr. Thomas’s declaration sufficiently describes the

procedure and methodology used in the search because it is reasonably detailed. Oglesby, 920

F.2d at 68; Defenders II, 623 F. Supp. 2d at 91. It sets forth what databases were searched, why

they were searched, and how they were searched. Therefore, the declaration is sufficient and

entitled to “a presumption of good faith.” Defenders I, 314 F. Supp. 2d at 8; see also White v.

DOJ, 840 F. Supp. 2d at 89. 4

           D. The Personnel Staff search was not adequate.

       The declaration of Jane Reimus, Assistant Director, EOUSA Personnel Staff, also does

not describe an adequate search because it does not explain the file systems of the Personnel

Staff office, nor does it clarify the “rationale for searching certain locations and not others.” See

Defenders II, 623 F. Supp. 2d at 92.

       Ms. Reimus describes searches she conducted in the “systems of record utilized or

maintained by Personnel Staff that would contain any information related to any corrective

actions or policies” responsive to plaintiff’s request: hard-copy files in the Personnel Staff

office, and the National Finance Center database, an “automated payroll/personnel system

4       Plaintiff also argues that the Thomas Declaration does not specify which GCO records
were destroyed by the Washington National Records Center. Pl.’s Sur-Reply at 9. But it is clear
from the affidavit that the Washington National Records Center destroyed all records discussed
in the affidavit and provided one unresponsive record to GCO. See Thomas Decl. ¶ 8; see also
Steinberg v. DOJ, 23 F.3d 548, 552 (D.C. Cir. 1994) (“[M]ere reference to other files does not
establish the existence of documents that are relevant.”).
                                                 10
utilized by the Personnel Staff.” Reimus Decl. ¶¶ 5–6, 8. But Ms. Reimus does not explain why

those two systems were the only ones likely to contain responsive records, nor does she describe

the Personnel Staff filing system in general. See Defenders II, 623 F. Supp. 2d at 92; see also

Strunk v. U.S. Dep’t of State, 770 F. Supp. 2d 10, 16–17 (D.D.C. 2011) (finding that “cursory

description” of agency’s search that identified the reasonably likely location of responsive

records without additional detail “provide[d] no basis from which the [c]ourt [could] determine

whether the search was adequate under the circumstances”). Therefore, the Reimus Declaration

does not describe an adequate search, and the Court will remand the case to defendant on that

basis. 5

              E. The EDAR search was not adequate.

           The declaration submitted by Jennifer E. Niemeyer, Legal Assistant to an AUSA for the

Eastern District of Arkansas (“EDAR”), also does not describe a search that was reasonably

calculated to uncover responsive documents. Ms. Niemeyer does not explain what records are

kept at EDAR or how they are organized, nor does she describe performing any searches

whatsoever. Rather, she discusses at some length a series of emails exchanged among herself,

Mr. Boseker, and others, Niemeyer Decl. ¶¶ 3–9, and then concludes that “EDAR does not have

the capability to search back to 2001, for any records or emails,” and that “EDAR does not have

any records regarding Ms. Jackson.” Id. ¶ 10. Given the lack of detail in this declaration, the

5       Plaintiff contends that the Personnel Staff search was inadequate for the additional reason
that Ms. Reimus did not search for Office of Attorney Recruitment and Management (“OARM”)
records. Pl.’s Sur-Reply at 9–11. But Ms. Reimus explains in her affidavit that OARM does not
report to or fall under the EOUSA, and that she therefore was not able to search for responsive
records that would be held by OARM, such as records related to the DOJ attorney bar
certification process. Reimus Decl. ¶¶ 4(a)–(f). Although the Court has held that this affidavit
was insufficient for other reasons, the Court sees no reason to discredit Ms. Reimus’s assertion
that she was unable to search the records of the OARM.
                                                11
Court finds that defendant has not met its burden of showing that the search at EDAR was

adequate, and will remand the case to defendant on this basis, as well.

   II.      Defendant properly withheld most of the contested records.

         Defendant withheld the six records unearthed in the GCO search, citing FOIA

Exemptions 5 and 6, as well as the Privacy Act. See Def.’s Resp. at 5–10; 3d Boseker Decl.

¶¶ 6–7(D); see also 5 U.S.C. §§ 522(b)(5)–(6), 552a. Specifically, defendant withheld four

records related to the INV-01-06071, LER-99-02724, LER-01-02812, and LER-01-05809

matters, a fifth record also relating to LER-01-05809, and a sixth record that consists of “[t]hree

one-page screenshots which contain dated notes prepared and maintained by the then-Legal

Counsel’s Office.” 3d Boseker Decl. ¶¶ 6–7, 7(D); see also Def.’s Notice of Compliance with

Ct. Order at 1 (clarifying that the document described in paragraph 7(D) of the Third Boseker

Declaration constitutes a sixth record). The Court reviewed all of these documents in camera in

order to make a responsible de novo determination. See Ray v. Turner, 587 F.2d 1187, 1195

(D.C. Cir. 1978). Based on this review, the Court finds that FOIA Exemptions 5 and 6 justify

the withholding of most, but not all, of the records. The Court also finds that the Privacy Act

does not provide an independent basis for any of the withholdings.

            A. The Privacy Act

         As an initial matter, defendant asserts that the Privacy Act justifies the withholding of

some of the contested records in this case. Def.’s Resp. at 5–6; 3d Boseker Decl. ¶¶ 6–7(D). But

an agency cannot withhold records under the Privacy Act that must be disclosed under FOIA. 5

U.S.C. § 552a(t)(2) (“No agency shall rely on any exemption in [the Privacy Act] to withhold

from an individual any record which is otherwise accessible to such individual under the

provisions of [FOIA].”); see also Greentree v. U.S. Customs Serv., 674 F.2d 74, 79 (D.C. Cir.

                                                12
1982) (holding that the Privacy Act should “not be used as a barrier to FOIA access”); Lazaridis

v. U.S. Dep’t of State, 934 F. Supp. 2d 21, 31 (D.D.C. 2013) (“[A]n agency cannot withhold

records under the Privacy Act that must be disclosed under the FOIA.”). Therefore, the Court

will only address defendant’s FOIA-based justifications for withholding the contested records.

            B. FOIA Exemption 5: Legal Standard

         FOIA Exemption 5 permits agencies to withhold “inter-agency or intra-agency

memorandums or letters which would not be available by law to a party other than an agency in

litigation with the agency.” 5 U.S.C. § 552(b)(5); see also U.S. Dep’t of Interior v. Klamath

Water Users Protective Ass’n, 532 U.S. 1, 8 (2001) (holding that a record may be withheld under

Exemption 5 only if “its source [is] . . . a [g]overnment agency, and it . . . fall[s] within the ambit

of a privilege against discovery under judicial standards that would govern litigation against the

agency that holds it”). Exemption 5 “encompass[es] the protections traditionally afforded certain

documents pursuant to evidentiary privileges in the civil discovery context,” including the

attorney-client privilege, the attorney work-product privilege, and the executive “deliberative

process” privilege. Taxation with Representation Fund v. I.R.S., 646 F.2d 666, 676 (D.C. Cir.

1981).    The agency seeking to withhold a document bears the burden of showing that an

exemption applies. Natural Res. Def. Council, Inc. v. Nuclear Regulatory Comm’n, 216 F.3d

1180, 1190 (D.C. Cir. 2000).

                      1. Deliberative Process Privilege

         “The deliberative process privilege rests on the obvious realization that officials will not

communicate candidly among themselves if each remark is a potential item of discovery,” and its

purpose “is to enhance ‘the quality of agency decisions’ by protecting open and frank discussion

among those who make them within the [g]overnment.” Klamath, 532 U.S. at 8–9 (citations

                                                  13
omitted), quoting NLRB v. Sears, Roebuck & Co., 421 U.S. 132, 151 (1975). Thus, the privilege

only “protects agency documents that are both predecisional and deliberative.” Judicial Watch,

Inc. v. FDA, 449 F.3d 141, 151 (D.C. Cir. 2006); accord McKinley v. Bd. of Governors of Fed.

Reserve Sys., 647 F.3d 331, 339 (D.C. Cir. 2011). “[A] document [is] predecisional if ‘it was

generated before the adoption of an agency policy’ and deliberative if ‘it reflects the give-and-

take of the consultative process.’” Judicial Watch, 449 F.3d at 151, quoting Coastal States Gas

Corp. v. U.S. Dep’t of Energy, 617 F.2d 854, 866 (D.C. Cir. 1980).

                    2. Attorney Work Product Privilege

       The attorney work product privilege protects materials that reflect the “‘mental processes

of the attorney,’” Klamath, 532 U.S. at 8, quoting United States v. Nobles, 422 U.S. 225, 238

(1975), when the materials were “‘prepared in anticipation of litigation or for trial.’” Judicial

Watch, Inc. v. DOJ, 432 F.3d 366, 369 (D.C. Cir. 2005), quoting Fed. R. Civ. P. 26(b)(3). An

agency can satisfy the “anticipation of litigation” standard by “demonstrating that one of its

lawyers prepared a document in the course of an investigation that was undertaken with litigation

in mind,” even if no specific lawsuit has begun. SafeCard Servs., Inc. v. S.E.C., 926 F.2d 1197,

1202 (D.C. Cir. 1991).

                    3. Attorney-Client Privilege

       The attorney-client privilege protects confidential communications from clients to their

attorneys made for the purpose of securing legal advice or services, and “is not limited to

communications made in the context of litigation or even a specific dispute.” Coastal States,

617 F.2d at 862. The privilege also protects communications from attorneys to their clients that

“‘rest on confidential information obtained from the client.’” Tax Analysts v. IRS, 117 F.3d 607,

618 (D.C. Cir. 1997), quoting In re Sealed Case, 737 F.2d 94, 99 (D.C. Cir. 1984); see also

                                               14
Mead Data Cent., Inc. v. U.S. Dep’t of Air Force, 566 F.2d 242, 254 (D.C. Cir. 1977). In the

FOIA context, the agency is the “client” and the agency’s lawyers are the “attorneys” for the

purposes of attorney-client privilege. See In re Lindsey, 148 F.3d 1100, 1105 (D.C. Cir. 1998),

citing Coastal States, 617 F.2d at 863.

           C. FOIA Exemption 6: Legal Standard

       Exemption 6 allows agencies to withhold “personnel and medical files and similar files

the disclosure of which would constitute a clearly unwarranted invasion of personal privacy.” 5

U.S.C. § 552(b)(6). The purpose of Exemption 6 is “to protect individuals from the injury and

embarrassment that can result from the unnecessary disclosure of personal information.” U.S.

Dep’t of State v. Wash. Post Co., 456 U.S. 595, 599 (1982). To determine whether Exemption 6

applies, a court or agency must “weigh the ‘privacy interest in non-disclosure against the public

interest in the release of the records.’” Lepelletier v. FDIC, 164 F.3d 37, 46 (D.C. Cir. 1999),

quoting Nat’l Ass’n of Retired Fed. Emps. v. Horner, 879 F.2d 873, 874 (D.C. Cir. 1989).

           D. Most of the contested documents are subject to withholding under FOIA
              Exemptions 5 and 6.

       After reviewing the contested records in camera, the Court finds that some, but not all, of

defendant’s withholdings under FOIA Exemptions 5 and 6 are justified.

                 1. The records described in paragraphs 6 and 7(D) of the Third Boseker
                    Declaration are exempt under FOIA Exemptions 5 and 6.

       The documents described in paragraph six of the Third Declaration of John F. Boseker

are “summaries of GCO attorney notes” relating to the four matters labeled INV-01-06071, LER-

99-02724, LER-01-02812, and LER-01-05809. 3d Boseker Decl. ¶ 6. Three of these four

summaries are identical to the “LCO Screen Shots” described in paragraph 7(D) of the Third

Boseker Declaration, and so the Court will consider all of these documents together. See id.

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¶ 7(D) (describing “[t]hree one-page screenshots which contain dated notes prepared and

maintained by the then-Legal Counsel’s Office”). Defendant claims that all of these documents

are exempt under Exemptions 5 and 6. Id. ¶¶ 6, 7(D); see also Def.’s Clarification [Dkt. # 53] at

1 (clarifying that defendant invokes Exemption 6 for all documents described in paragraphs 6

and 7(D) of the Third Boseker Declaration). The Court finds that all of these records are

protected from disclosure under either Exemption 5 or Exemption 6.

        The documents related to the LER-01-05809 and LER-01-02812 matters fall under

Exemption 5 because their contents are protected by the attorney-client privilege. Both files

reflect confidential communications between defendant and its counsel with respect to former

AUSA Jackson’s unauthorized practice of law. See Coastal States, 617 F.2d at 862. In addition,

the file related to LER-01-05809 falls under the deliberative process privilege because “‘it

reflects the give-and-take of the consultative process’” with respect to the AUSA Jackson

situation.   See Judicial Watch, 449 F.3d at 151, quoting Coastal States, 617 F.2d at 866.

Therefore, defendant properly withheld these records.

        The documents related to the INV-01-06071 and LER-99-02724 matters are exempt from

disclosure under FOIA Exemption 6. This exemption protects information related to a person’s

employment status and employment history, which is the type of information reflected in these

records. See Horner, 879 F.2d at 875; Nat’l Right to Work Legal Def. & Educ. Found., Inc. v.

U.S. Dep’t of Labor, 828 F. Supp. 2d 183, 191 (D.D.C. 2011). But whether or not Exemption 6

applies depends on the balance between the privacy interest at issue and the public interest in

disclosure. Horner, 879 F.2d at 874. In the case of these records, the Court finds that the

balance favors privacy.

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       The Court has already held that there is a valid public interest in knowing how DOJ

handles the investigation of unlicensed attorneys. See 1st Mem. Op. at 15; 2d Mem. Op. at 9.

These particular records, however, contain personal and potentially embarrassing details specific

to former AUSA Jackson’s employment that shed little light on DOJ’s investigation. See Wash.

Post Co., 456 U.S. at 599. Therefore, the Court finds that the disclosure of these files would

constitute “a clearly unwarranted invasion” of former AUSA Jackson’s “personal privacy,” and

that defendant properly withheld these records, as well. See 5 U.S.C. § 552(b)(6).

                    2. The records described in paragraph 7(A) of the Third Boseker
                       Declaration are largely non-exempt and should be redacted and released
                       to plaintiff.

       Paragraph 7(A) of the Third Boseker Declaration describes three “Legal Counsel Control

Sheets,” which are “one-page documents spanning 8/21/2001 to 12/1/01, the contents of which

reflect the then-Legal Counsel’s Office intra-agency communications” with respect to former

AUSA Jackson’s unauthorized practice of law. 3d Boseker Decl. ¶ 7(A). Defendant contends

that these documents are exempt from disclosure under FOIA Exemptions 5 and 6. The Court

finds that FOIA Exemption 6 does not apply to these documents, and that Exemption 5 shields

only portions of the documents.

       First, Exemption 6 does not apply to these documents because they are not “personnel,”

“medical,” or “similar” files. See 5 U.S.C. 552(b)(6). Rather, by defendant’s own description,

they are Legal Counsel Office communication devices. See 3d Boseker Decl. ¶ 7(A). The Court

finds that their disclosure would not “constitute a clearly unwarranted invasion of personal

privacy” and that Exemption 6 does not apply. See 5 U.S.C. § 552(b)(6).

       Second, the Court finds that some of the information contained in the Legal Counsel

Control Sheets pertaining to the LER-01-05809 matter is protected by Exemption 5 because it

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reflects privileged attorney-client communication as well as defendant’s deliberative process.

But even if a record contains information that is exempt from disclosure, any “reasonably

segregable” information in the record must still be released, 5 U.S.C. § 552(b), unless the non-

exempt portions are “‘inextricably intertwined with exempt portions.’” Wilderness Soc’y v. U.S.

Dep’t of Interior, 344 F. Supp. 2d 1, 18 (D.D.C. 2004), quoting Mead Data Cent, 566 F.2d at

260. Here, the exempt portions of the files are reasonably segregable from the non-exempt

portions. Therefore, defendant is directed to release the Legal Counsel Control Sheets pertaining

to the LER-01-05809 matter with the following redactions in place:

       (1) All text to the right of the word “DESCRIPTION” should be redacted from
       both documents; and

       (2) The final sentence to the right of the word “STATUS,” which is on the line
       that starts with “8/23” and begins after the words “addl. info.,” should be redacted
       from both documents.

The Court further finds that the Legal Counsel Control Sheet pertaining to the INV-01-06071

matter does not contain any privileged information and should be released in full.

                    3. The record described in paragraph 7(B) of the Third Boseker
                       Declaration is exempt under FOIA Exemption 6.

       The record described in paragraph 7(B) of the Third Boseker Declaration is a two-page

letter with a six-page attachment from the EOUSA Senior Counsel to the Director to former

AUSA Jackson that “detail[s] a proposed adverse employment action to be taken” against Ms.

Jackson. 3d Boseker Decl. ¶ 7(B). The Court finds that this record is protected from disclosure

in its entirety by FOIA Exemption 6. Although there is a valid public interest in knowing how

defendant handled its investigation of former AUSA Jackson’s unlicensed practice of law, the

privacy interest at stake with this particular record outweighs that public interest because this

record details a specific proposed adverse employment action against Ms. Jackson that sheds

                                               18
little light on defendant’s handling of the investigation in this case. Revealing the details of this

record would constitute “a clearly unwarranted invasion” of former AUSA Jackson’s “personal

privacy,” see 5 U.S.C. § 552(b)(6), and would do little to advance the public interest. Therefore,

the record was properly withheld under Exemption 6.

                     4. The record described in paragraph 7(C) of the Third Boseker
                        Declaration is exempt under FOIA Exemptions 5 and 6.

       The record described in paragraph 7(C) of the Third Boseker Declaration is an LCO

“Employee Relations” form that consists of a “[o]ne-page, intra-agency document prepared and

maintained by the then-Legal Counsel’s Office summarizing evidence and factual aspects of the

investigation . . . , [and] analysis and thoughts respecting actions contemplated to be taken

regarding AUSA Jackson’s ‘unauthorized practice of law.’” 3d Boseker Decl. ¶ 7(C).              The

Court finds that this record is exempt from disclosure under FOIA Exemptions 5 and 6. First,

the document reflects privileged attorney-client communications and “‘the give-and-take of the

consultative process.’” See Judicial Watch, 449 F.3d at 151, quoting Coastal States, 617 F.2d at

866. And, second, the document contains personal details specific to former AUSA Jackson that

would do little to advance the understanding of how defendant investigates unlicensed attorneys,

either in this case or in general. Therefore, the document was properly withheld.

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                                         CONCLUSION

       For the reasons stated above, the Court will once again remand this matter to DOJ for

further action consistent with this opinion. Defendant is again directed to conduct an adequate

search and to produce all segregable non-exempt information to plaintiff that is responsive to

categories two and three of plaintiff’s FOIA request, or to submit a supplemental declaration

demonstrating that it has complied with its duties under FOIA. Defendant is also directed to

release the documents described in paragraph 7(A) of the Third Boseker Declaration, subject to

the redactions described in this opinion. A separate order will issue.

                                              AMY BERMAN JACKSON
                                              United States District Judge
DATE: September 23, 2014

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