Court Opinion

ID: 4435501
Source: CourtListenerOpinion
Date Created: 2019-09-03 15:01:06.437887+00
Date Added: 2024-06-11T14:27:54.645158
License: Public Domain

UNITED STATES DISTRICT COURT
                              FOR THE DISTRICT OF COLUMBIA

 JERRY GORALSKI LAMB,

                Plaintiff,

        v.
                                                          Civil Action No. 16-765 (RDM)
 MILLENNIUM CHALLENGE
 CORPORATION, et al.,

                Defendants.

                             MEMORANDUM OPINION AND ORDER

       This is the third—but, as explained below, not the last—chapter in Jerry Goralski Lamb’s

effort to obtain records pursuant to the Freedom of Information Act (“FOIA”), 5 U.S.C. § 552,

and the Privacy Act, 5 U.S.C. § 552a, relating to his background investigation and suitability

determination to work as a contractor for the Millennium Challenge Corporation (“MCC”). In

the first chapter, the Court dismissed a number of Lamb’s claims and granted partial summary

judgment in favor of the MCC, and the Court granted Lamb leave to amend his complaint to add

FOIA and Privacy Act claims against the Department of State (“State Department”), which

assisted the MCC in conducting Lamb’s background investigation. See Lamb v. Millennium

Challenge Corp., 228 F. Supp. 3d 28, 36–38, 42 (D.D.C. 2017) (“Lamb I”). Following the

Court’s order in Lamb I, the MCC and the State Department released additional records to Lamb,

and the State Department referred a 121-page document to the Department of Defense (“DOD”),

which, in turn, released the document with redactions on two pages. Dkt. 63 at 6–7. The parties,

then, cross-moved for summary judgment, and, in the second chapter, the Court concluded that

the agencies had conducted adequate searches, upheld most of the agencies’ withholdings, but
determined that it needed additional information to decide whether DOD had lawfully redacted

information from two pages of the 121-page document pursuant to FOIA Exemption 7(D) and

Privacy Act Exemption (k)(5). See Lamb v. Millennium Challenge Corp., 334 F. Supp. 3d 204,

210–18 (D.D.C. 2018) (“Lamb II”).

       In chapter three, which is now before the Court, the MCC and the State Department once

again move for summary judgment, Dkt. 75, and Lamb opposes that motion and cross-moves for

summary judgment, Dkt. 77. For the reasons explained below, the Court will DENY both

motions without prejudice.

                                      I. BACKGROUND

       The facts and procedural history of this action are set out in the Court’s past opinions, see

Lamb I, 228 F. Supp. 3d at 33–35; Lamb II, 334 F. Supp. 3d. at 208–10, and the Court will only

briefly recount them here.

       On February 22, 2016, Lamb began work as a contractor for the MCC in a position that

required a “favorable background check.” Lamb I, 228 F. Supp. 3d. at 34. Although Lamb

believed that he had been cleared for the job, about two weeks after starting work he was

contacted by MCC security and was told that a State Department contractor needed to interview

him as part of his background investigation. Id. Lamb’s background investigation was then

conducted in part by the MCC and in part by the State Department, which, at times, assists the

MCC in completing background investigations. Id. On April 18, 2016, MCC officials

confiscated Lamb’s government identification, removed him from the premises, and terminated

his employment. Id. Later, Lamb learned from his employer, which held the contract with the

MCC, that he was terminated because his “security check came back unfavorable.” Id. (citation

omitted).

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       Seeking to get to the bottom of the matter, Lamb submitted a FOIA and Privacy Act

request to the MCC for “copies of all information maintained about himself,” and, when the

MCC failed timely to respond, he brought this suit. Id. The Court’s prior opinions, Lamb I and

Lamb II, addressed an array of disputes regarding the records Lamb seeks, which for present

purposes, are not relevant. Rather, the pending cross-motions focus on a single, narrow dispute:

the lawfulness of the redactions to two pages of a single document. After Lamb I, the MCC

released several records and the State Department referred a 121-page document to DOD. DOD,

in turn, released that document but with redactions on two pages. See Lamb II, 334 F. Supp. 3 at

210.

       In Lamb II, Defendants argued that the redactions were lawful pursuant to FOIA

Exemptions 7(C) and 7(D), and Privacy Act Exemption (k)(5). Id. at 215. In support of that

contention, Defendants offered the declaration of Roxanne Jensen, the Acting Branch Chief of

the Information Release Branch of the Air Force Office of Special Investigations (“AFOSI”). Id.

Based on that declaration, the Court concluded that DOD lawfully redacted certain personal

information pursuant to FOIA Exemption 7(C). Id. (citation omitted). The Court was

unconvinced, however, that DOD had adequately explained its decision to redact other

information pursuant to FOIA Exemption 7(D) and Privacy Act Exemption (k)(5). Id. at 217.

FOIA Exemption 7(D) applies to records compiled for law enforcement purposes that “could

reasonably be expected to disclose the identity of a confidential source . . . [or] information

furnished by a confidential source.” 5 U.S.C. § 552(b)(7)(D). As the Court explained, the

Jensen declaration failed to provide sufficient information to permit the Court to determine

whether the source had received an express or implied assurance of confidentiality. Lamb II, 334
3
F. Supp. 3d at 217. Privacy Act Exemption (k)(5), in turn, permits the head of an agency to

promulgate rules exempting:

       any system of records [that consists of] investigatory material compiled solely for the
       purpose of determining suitability, eligibility, or qualifications for Federal civilian
       employment, . . . Federal contracts, or access to classified information, but only to the
       extent that the disclosure of such material would reveal the identity of a source who
       furnished information to the Government under an express promise that the identity of
       the sourse would be held in confidence.

       5 U.S.C. § 552a(k)(5). As the Court explained, the Jensen declaration failed to provide

sufficient information to permit the Court to determine whether the source at issue had received

an “express promise” of confidentiality or to identify the system of records at issue. Lamb II,

334 F. Supp. 3d at 218.

       Following the Court’s decision in Lamb II, Defendants have once again moved for

summary judgment. Dkt. 75 at 7. This time, however, they no longer rely on Privacy Act

Exemption (k)(5) and, instead, invoke Exemption (j)(2). Id. at 7. They continue to rely on FOIA

Exemption 7(D) and have provided some additional information regarding the nature of the

confidential source they seek to protect. Lamb opposes the motion and has cross-moved for

summary judgment. Dkt. 77.

                                         II. ANALYSIS

       Where an interested person submits a request for records under both the Privacy Act and

FOIA, the responding agency may withhold or redact records only if the records at issue are

subject to a relevant exemption “under each Act.” Martin v. Office of Special Counsel, Merit

Sys. Prot. Bd., 819 F.2d 1181, 1184 (D.C. Cir. 1987) (emphasis in original); see also The Privacy

Act of 1974, 5 U.S.C. § 552a(t)(2) (“No agency shall rely on any exemption in [the Privacy Act]

to withhold from an individual any record which is otherwise accessible to such individual under

the provisions of [the FOIA].”). The Court must, accordingly, separately consider whether DOD

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lawfully redacted portions of the 121-page document under FOIA and whether the document is

exempt under the Privacy Act.

A.     Privacy Act Exemption (j)(2)

       Under Privacy Act Exemption (j)(2), an agency head “may promulgate rules” exempting

a “system of records” from, among other things, the provision requiring that the agency permit

an individual to have “access to his record or to any information pertaining to him which is

contained in [a] system” of records. 5 U.S.C. §§ 552a(d)(1), 552a(j). The relevant “system of

records,” however, must either be “maintained by the Central Intelligence Agency,” id.

§ 552a(j)(1), or

       by an agency or component thereof which performs as its principal function any
       activity pertaining to the enforcement of criminal laws, including police efforts
       to prevent, control, or reduce crime or to apprehend criminals, and the activities
       of prosecutors, courts, correctional, probation, pardon, or parole authorities, and
       which consists of (A) information compiled for the purpose of identifying
       individual criminal offenders and alleged offenders and consisting only of
       identifying data and notations of arrests, the nature and disposition of criminal
       charges, sentencing, confinement, release, and parole and probation status; (B)
       information compiled for the purpose of a criminal investigation, including
       reports of informants and investigators, and associated with an identifiable
       individual; or (C) reports identifiable to an individual compiled at any stage of
       the process of enforcement of the criminal laws from arrest or indictment
       through release from supervision.

Id. § 552a(j)(2). Thus, the exemption applies, in relevant part, only to systems of records

containing “investigatory material compiled for law enforcement purposes.” See Gowan v. U.S.

Dep’t of Air Force, 148 F.3d 1182, 1189–90 (10th Cir. 1998) (quoting 5 U.S.C. § 552a(j)(2)).

Unlike Exemption (k)(5), Exemption (j)(2) applies whether or not the disclosure would reveal

the identity of a confidential source. Compare 5 U.S.C § 552a(k)(5) (exempting records “only to

the extent” such material would reveal a confidential source), with § 552a(j)(2) (exempting entire

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systems of records so long as the agency has promulgated regulations in conformity with the

Privacy Act’s requirements).

       “To exempt a system of records from access under the Privacy Act, an agency must, first,

promulgate rules, pursuant to the rulemaking requirements of 5 U.S.C. §§ 553(b)(1), (2), and (3),

(c) and (e), and, second, state the reasons in the rule itself why the system of records is to be

exempt from a provision of the Act. 5 U.S.C. § 552a(j).” Exner v. FBI, 612 F.2d 1202, 1204 (9th

Cir. 1980). Consistent with these requirements, and pursuant to § 552a(j)(2), the Department of

the Air Force has exempted a system of records entitled Investigative Support Records (“ISR”).

See 32 C.F.R. § pt.806b, App. D(e)(3). As explained in the implementing rule, the exemption is

supported by multiple rationales, including the risk that access to the ISR system “would present

a serious impediment to law enforcement.” Id. at (e)(3)(iii)(D).

       DOD contends that, at least at one time, the information in dispute here “would have

been” stored in the ISR system. Dkt. 75-3 at 5 (Herrington Decl. ¶ 9). This assumption follows

from two factual premises. First, the ISR system has existed since at least 1983, see 48 Fed.

Reg. 4192 (Jan. 28, 1983) (public notice for the “Investigative Support Records” system of

records), and thus it was available to hold the record at issue here, which was created in March of

1986. Second, the ISR system was used to store “[r]eports of investigation … and other

documentation pertaining to” criminal investigations, see Privacy Act of 1974; System of

Records, 71 Fed. Reg. 50,894, 50,895 (Aug. 28, 2006), and the record here contains information

pertaining to such a criminal investigation. Dkt. 75-3 at 4 (Herrington Decl. ¶ 7) (“When the Air

Force created this particular Form 1, it was used to document initial reports of criminal conduct

of interest to AFOSI”). DOD further notes that although the ISR has been renamed through

amendments, its current iteration, the Investigative Information Management (“IIM”) system,

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serves the same purpose and is subject to the same rules: it remains a system of records that

“collects information on individuals who are involved and suspected of being involved in

crimes,” and it remains exempt under § (j)(2) of the Privacy Act.1 Id. at 5–6 (Herrington Decl.

¶¶ 9–10).

       Lamb does not dispute that the record at issue was, at least at one time, maintained in the

ISR system. Instead, he questions whether the record is still maintained—or should still be

maintained—in that system of records, and he questions whether Defendants are entitled to

invoke § (j)(2), which was neither raised nor addressed earlier in this proceeding. Although

neither argument is precisely on point, pro se filings are held to less stringent standards than

those drafted by lawyers, see Haines v. Kerner, 404 U.S. 519, 520 (1972), and, liberally

construed, both arguments flag possible deficiencies in Defendants’ § (j)(2) argument.

       Lamb first disputes that the 121-page document is—or should be—currently maintained

in the IIM system. See Dkt. 77 at 5 (Pl.’s SUMF ¶ 9). To support this contention, Lamb points

to document retention schedules applicable to that system of records. Id. Under the regulations

governing the ISR at the time the original record was created, paper records relating to criminal

investigations were retained for 15 years. See Privacy Act of 1974; Systems of Records;

Deletions, Amendments, Republication, 48 Fed. Reg. 4106, 4193 (Jan. 29, 1983) (noting a 15-

year retention and disposal policy for the “F124 AF D” system). And, under the regulations

governing the IIM system, “source control documentation” maintained at headquarters is

“destroyed after 25 years.” See Privacy Act of 1974; System of Records, 71 Fed. Reg. 50,894,

50,896 (Aug. 28, 2006) (noting that source documentation in the I2MS system “is destroyed after

1
  The system identifier—“F071 AFOSI D”—moreover, remains the same. See Privacy Act of
1974; System of Records, 71 Fed. Reg. 50,894, 50,894 (Aug. 28, 2006)

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25 years”). Thus, as Lamb correctly observes, under the Air Force’s own document retention

rules, the document at issue, which was created in March 1986, should have been destroyed by

now. See Dkt. 77 at 11–12.

       That premise, which the Court accepts for present purposes, does not advance Lamb’s

Privacy Act claim, which seeks access to the record.2 Lamb cites to no law, and the Court is

unaware of any law, that requires that an agency forfeit its reliance on a Privacy Act exemption

when the agency fails to adhere to its document retention schedule. Lamb’s argument does,

however, raise two relevant questions: where is the document at issue maintained and what form

does that record take? Defendants’ statement of material facts, supporting declaration, and brief

add to the mystery, moreover, merely asserting that “the record would have been covered by a

System of Record Notice (‘SORN’) entitled, ‘Investigative Support Records.’” Dkt. 75 at 5

(Defs.’ SUMF ¶ 9) (emphasis added); Dkt. 75-3 at 5 (Herrington Decl. ¶ 9; Dkt. 75 at 8

(“Because the relevant record was created sometime around March 1986, it would have been

covered by a System of Record Notice (‘SORN’) entitled, ‘Investigative Support Records.’”).

       Although subject to clarification, the Court infers from the existing record that the

document is not currently maintained in the IIM system of records (if it was, the Court assumes

that Defendants would have said so), and that the document that was once maintained in the ISR

system constitutes only a part of the 121-page document (according to DOD, it determined that

pages 1, 4, 5-8 and 114-115 of the 121-page document contained DOD “equities,” Dkt. 75-3 at 3

(Herrington Decl. ¶ 5)). If the Court’s understanding that the document is not currently

2
  To the extent Lamb seeks to raise a separate Privacy Act challenge arising from the
Defendant’s alleged violation of their retention and disposal policy, such a challenge is beyond
the scope of this briefing and must be raised in the first instance in an amended or new
complaint.

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maintained in the IIM system of records is correct, the 121-page document may still be exempt.

Under the Privacy Act implementing regulations, records that were once part of an exempted

system remain exempt even if they are subsequently “disseminated . . . and incorporated into [an

agency’s] non-exempt records systems.” Privacy Act Implementation, 40 Fed. Reg. 28,949,

28,971 (July 9, 1975) (noting that the exemption is not based on the current “location of the

records”). But, if the 121-page document constitutes a recompilation of information extracted

from exempt records, and if that recompilation is not itself subject to a relevant Privacy Act

exemption, Defendants bear the burden of showing that the “purposes underlying the exemption

of the original document pertain to the recompilation as well.” See Doe v. F.B.I., 936 F.2d 1346,

1356 (D.C. Cir. 1991). Here, Defendants have not done so. As a result, the Court cannot enter

summary judgment in Defendant’s favor without further evidence regarding the nature of the

document at issue, how the Privacy Act applies to each of its component parts, and how it is

currently maintained and used.

       Lamb’s second objection also merits at least brief discussion. As Lamb puts it, the

“briefs [in this round of briefing] were limited” to only issues “regarding Privacy Act Exemption

(k)(5).” Dkt. 77 at 4 (Pl.’s SUMF ¶ 7). Although the basis for this assertion is unclear, because

Lamb is proceeding pro se, the Court must construe his brief liberally, and, read in that manner,

he raises a fair point: The Court has already entertained two rounds of summary judgment

briefing, yet this is the first time that Defendants have invoked the exemption contained in 5

U.S.C. § 552a(j)(2). Although the Court is unaware of any precedent addressing an agency’s

late-invocation of a Privacy Act exemption, an agency must make a showing of good cause when

it belatedly invokes a FOIA exemption. See Shapiro v. U.S. Dep’t of Justice, 177 F. Supp. 3d
467, 469–70 (D.D.C. Apr. 8, 2016) (“Shapiro II”); Shapiro v. U.S. Dep’t of Justice, No. CV 13-

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555, 2016 WL 3023980, at *4 (D.D.C. May 25, 2016) (“Shapiro III”). It may be that FOIA’s

focus on “efficient, prompt, and full disclosure of information,” Maydak v. U.S. Dep’t of Justice,

218 F.3d 760, 764 (D.C. Cir. 2000) (citation omitted), distinguishes the Privacy Act from FOIA.

But, under both the Privacy Act and FOIA, “[b]asic principles of fairness, efficiency, and finality

. . . counsel in favor of requiring the government to make some threshold showing of good cause

to avoid a finding of forfeiture.” Shapiro III, 2016 WL 3023980, at *4.

       The Court will, accordingly, deny Defendants’ and Lamb’s cross-motions for summary

judgment on Lamb’s sole remaining Privacy Act claim. In renewing their motion for summary

judgment, Defendants should address (1) whether the 121-page document is itself maintained in

an exempt system of records; (2) whether the document is a recompilation, and, if so, whether

the portions for the document at issue were derived from records maintained in an exempt

system of records; (3) whether the purposes underlying that exemption apply to the

recompilation as well; and (4) whether Defendants’ invocation of the Exemption (j)(2) defense

was timely.

B.     FOIA Exemption 7(D)

       As noted in Lamb II, DOD also invokes FOIA Exemption 7(D) as a basis for its redaction

of the 121-page document. Dkt. 75 at 7. To invoke that exemption, an agency must show (1)

that the records at issue were compiled for law enforcement purposes and (2) that their disclosure

“could reasonably be expected to disclose the identity of a confidential source . . . [or]

information furnished by a confidential source.” 5 U.S.C. § 552(b)(7)(D). As the D.C. Circuit

explained in Campbell v. U.S. Dep’t of Justice, 164 F.3d 20 (D.C. Cir. 1998), Exemption 7(D)

applies only when “‘the particular source spoke with an understanding that the communication

would remain confidential.’” Id. at 34 (quoting U.S. Dep’t of Justice v. Landano, 508 U.S. 165,

                                                 10
172 (1993)). Such an understanding may arise based on “either an express or implied assurance

of confidentiality,” but, either way, the agency’s “declaration must permit meaningful judicial

review by providing a sufficiently detailed explanation of the basis for the agency’s conclusion.”

Id.

       In Lamb II, the Court held that DOD had not provided sufficient information to determine

whether it had properly invoked Exemption 7(D). 334 F. Supp. 3d at 218. During that round of

briefing, the Defendants relied upon the Jensen declaration. Dkt. 63-4 (Jensen Decl.). That

declaration merely asserted in conclusory terms that the redacted information was provided by a

source who “provided the information with the understanding that” the Air Force “would keep

the information confidential and [would] not disclose the information (except for law

enforcement purposes.)” Id. at 6–7 (Jensen Decl. ¶ 20). As the Court explained, the Jensen

declaration was insufficient because it failed to “indicate whether [Jensen’s] assertion [was]

made based on personal knowledge, whether the assurance [of confidentiality] was express or

implied, or what, if any, evidence support[ed] [Jensen’s] conclusion.” 334 F. Supp. 3d at 218.

       In support of Defendants’ renewed motion for summary judgment, DOD has proffered

the declaration of Mark Herrington, the Associate Deputy General Counsel in the Office of

General Counsel of the United States Department of Defense. Dkt. 75-3 at 1 (Herrington Decl.

¶ 1). Herrington attests that the two pages at issue were properly redacted under Exemption 7(D)

because the withheld information was “provided under circumstances in which confidentiality

could reasonably be inferred.” Id. at 7 (Herrington Decl. ¶ 12). In particular, Herrington

explains, “[s]ignificant facts supporting the [AFOSI’s] decision were contained in the redacted”

material, and, in particular, that material showed that “the source disclosed the information about

the criminal activity of other individuals while being interrogated about their involvement in

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criminal acts.” Id. “The source,” moreover, “was not a commander, a security forces member,

or an innocent bystander who would not be expected to have a particular need for

confidentiality.” Id. at 7 (Herrington Decl. ¶ 13). Finally, Herrington further explains that, “[a]t

the time th[e] record was created, the criminal activity in question held significant consequences

for [the] Air Force members who committed it,” and “the source was providing information

under circumstances in which he or she was also a participant in a criminal enterprise,” giving

rise to the inference that “the source only spoke to AFOSI because of the nature of his or her

predicament.” Id.

       The Herrington declaration provides more detail than the Jensen declaration and better

supports DOD’s invocation of Exemption 7(D). But it still falls short—although not by much.

Where, as here, there is no evidence that the source received an express assurance of

confidentiality, the Court must “consider a number of factors to determine whether the source

nonetheless ‘spoke with an understanding that the communication would remain confidential.’”

Roth v. U.S. Dep’t of Justice, 642 F.3d 1161, 1184 (D.C. Cir. 2011) (quoting Landano, 508 U.S.

at 172). “These factors include ‘the character of the crime at issue,’ ‘the source’s relation to the

crime,’ whether the source received payment, and whether the source has an ‘ongoing

relationship’ with the law enforcement agency and typically communicates with the agency ‘only

at locations and under conditions which assure the contact will not be noticed.’” Id. (quoting

Landano, 508 U.S. at 179 (internal quotation marks omitted)); see also Borda v. U.S. Dep’t of

Justice, 245 F. Supp. 3d 52, 60 (D.D.C. 2017) (discussing factors).

       Here, the facts that the source was him- or herself “a participant in a criminal enterprise,”

was not “an innocent bystander,” and that the activity at issue had “significant consequences” for

those involved, Dkt. 75-3 at 7 (Herrington Decl. ¶ 13), all support DOD’s determination that the

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source provided AFOSI with the information at issue with the implicit understanding that “the

information . . . would only be used for a law enforcement purpose[] and that he or she would

otherwise be afforded a degree of confidentiality,” id. Without some additional detail, however,

the Court cannot assess the nature of the crime at issue, the source’s role in any criminal activity,

the nature of the consequences the source faced, and any other indicia of confidentiality. Cf.

Borda, 245 F. Supp. 3d at 60 (concluding that the agency carried its burden by showing that the

source made their statements in connection with an investigation into a conspiracy to distribute

cocaine—a crime that the D.C. Circuit has characterized as particularly violent and dangerous).

The Court will, accordingly, order the Defendants to provide the Court with an unredacted copy

of the document in question for ex parte, in camera inspection. See 5 U.S.C. § 552(a)(4)(B)

(district courts “may examine the contents” of agency records “in camera to determine whether

such records or any part thereof shall be withheld under any of the [FOIA] exemptions”); see

also Allen v. Cent. Intelligence Agency, 636 F.2d 1287, 1298 (D.C. Cir. 1980) (requiring in

camera inspection where “[s]ufficiently detailed justifications for the agency’s withholding . . .

would reveal the very information sought to be protected”).

       After providing the Court with that document, Defendants may renew their motion for

summary judgment with respect to Plaintiff’s sole remaining FOIA claim. On the present record,

however, the Court must deny the parties’ cross-motions for summary judgment with respect to

that claim.

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                                      CONCLUSION

       For the reasons explained above, Defendants’ motion for summary judgment, Dkt. 75,

and Plaintiff’s cross-motion for summary judgment, Dkt. 79, are DENIED without prejudice.

                                                  /s/ Randolph D. Moss
                                                  RANDOLPH D. MOSS
                                                  United States District Judge

Date: August 30, 2019

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