Court Opinion

ID: 3198069
Source: CourtListenerOpinion
Date Created: 2016-04-27 07:04:41.439925+00
Date Added: 2024-06-11T14:22:55.588062
License: Public Domain

Order                                                                     Michigan Supreme Court
                                                                                Lansing, Michigan

  April 25, 2016                                                                  Robert P. Young, Jr.,
                                                                                             Chief Justice

  151520                                                                           Stephen J. Markman
                                                                                        Brian K. Zahra
                                                                                Bridget M. McCormack
                                                                                      David F. Viviano
                                                                                  Richard H. Bernstein
  SHANNON BITTERMAN,                                                                    Joan L. Larsen,
                                                                                                  Justices
           Plaintiff-Appellant,

  v                                                     SC: 151520
                                                        COA: 319663
                                                        Saginaw CC: 13-019397-CZ
  CHERYL D. BOLF,
            Defendant-Appellee.

  _________________________________________/

         On April 6, 2016, the Court heard oral argument on the application for leave to
  appeal the April 14, 2015 judgment of the Court of Appeals. On order of the Court, the
  application is again considered, and it is DENIED, because we are not persuaded that the
  question presented should be reviewed by this Court.

        BERNSTEIN, J. (dissenting).

         Defendant, Cheryl Bolf, is the duly elected clerk of the village of Oakley in
  Saginaw County. Defendant’s duties as clerk are set forth by statute in the General Law
  Village Act at MCL 64.5 to MCL 64.8a. One such duty is to keep minutes of village
  council proceedings. MCL 64.5(3). The Open Meetings Act (OMA), MCL 15.261 et
  seq., also requires a public body holding an open meeting under the OMA to keep
  minutes of the proceedings. MCL 15.269(1). This provision does not task a particular
  person with minutes-keeping. However, when a closed meeting is held under the OMA,
  the clerk of the public body holding the meeting is required to take and maintain meeting
  minutes. MCL 15.267(2). Defendant’s duties do not render her a member of the village
  council; she does not vote on matters before it.

         The Oakley Village Council’s process for keeping and approving minutes for its
  regular monthly meetings was as follows. Defendant kept minutes during each council
  meeting in the form of notes. At the subsequent meeting, defendant would read the
  minutes of the previous meeting aloud without providing written copies to the council
  members. A discussion would ensue, and the council members would make any
  necessary amendments before either approving the minutes “as read” or “as amended.”
  The approved minutes were then set into final form and retained by the village council.
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       On November 8, 2012, the village council held its regular meeting. Defendant
recorded the minutes as usual. At some point, the village council retired into a closed
session. The minutes as initially recorded by defendant do not indicate that anything
happened after the closed meeting began, including whether the regular open meeting
resumed after the closed session was adjourned. Defendant’s initial minutes were read
and approved at the subsequent meeting on December 10, 2012. After the December
meeting ended, however, defendant added a few sentences to the end of the November
minutes, describing what had happened after the closed meeting ended and the regular
meeting was reopened. Defendant now explains that, at the close of the December
meeting, she was notified of an inadvertent omission from the November minutes. She
informed the president of the village council, who advised her to add the missing content
to the November minutes. Defendant did so, believing this to be her duty as clerk.

        Plaintiff, Sharon Bitterman, who is an Oakley resident, filed suit against defendant
under MCL 15.273(1), which provides: “A public official who intentionally violates this
act shall be personally liable in a civil action for actual and exemplary damages of not
more than $500.00 total, plus court costs and actual attorney fees to a person or group of
persons bringing the action.” Plaintiff alleged that defendant, as the village clerk, was a
“public official” under the OMA and that she had intentionally violated the act by
altering approved meeting minutes. Plaintiff moved for summary disposition under MCR
2.116(C)(10), arguing that there was no material question of fact regarding whether
defendant had violated the OMA because defendant had admitted altering the minutes.
Defendant also moved for summary disposition under MCR 2.116(C)(10), arguing that a
village clerk is not a public official under the OMA. The trial court heard arguments on
these motions and issued a written decision, granting defendant’s motion and denying
plaintiff’s. The trial court agreed with defendant’s argument that she was not a public
official suable under the OMA.

        The Court of Appeals affirmed the trial court. Bitterman v Bolf, unpublished
opinion per curiam of the Court of Appeals, issued April 14, 2015 (Docket No. 319663).
Because the OMA itself provides no definition of “public official,” the Court of Appeals
relied on the interpretation of “public official” set forth in People v Whitney, 228 Mich
App 230 (1998). Id. at 4. Whitney involved not MCL 15.273(1), but rather its criminal
liability counterpart, MCL 15.272(1), which provides: “A public official who
intentionally violates this act is guilty of a misdemeanor punishable by a fine of not more
than $1,000.00.” The primary question in Whitney was whether the defendants, city
council members accused of holding unlawful closed meetings, had intentionally violated
the OMA. The Whitney Court concluded that the crime of intentionally violating the
OMA has three elements: “(1) the defendant is a member of a public body, (2) the
defendant actually violated the OMA in some fashion, and (3) the defendant intended to
violate the OMA.” Whitney, 228 Mich. App. at 253. In this case, the Court of Appeals
concluded that Whitney was binding, that being a “public official” under the OMA
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requires membership in the public body, and that defendant was therefore not a public
official liable under MCL 15.273(1). Bitterman, unpub op at 4.

        I disagree and would reverse the Court of Appeals’ decision in this case. First, I
disagree with the Court of Appeals that Whitney was binding law with regard to the
definition of “public official.” The Court of Appeals panel determined that the Whitney
definition of “public official” was not dicta because one of the questions on appeal in that
case was the meaning of the phrase “public official who intentionally violates this act.”
Id. But in fact, the only part of this phrase that was truly in question in Whitney was the
intent element; whether the Whitney defendants were actually public officials was not at
issue. The Whitney defendants were undisputedly public officials with duties under the
OMA. Interpreting the meaning of “public official” was not necessary to decide Whitney,
so the membership requirement articulated in that case is dicta. It is also worrisome that
the Whitney Court imposed this membership requirement without any substantive
discussion. Nothing in the plain language of the OMA would suggest that only a member
of a public body could be liable for OMA violations. I am therefore concerned that the
lower courts in this case may have wrongly assumed that this aspect of Whitney was
binding, and I also believe that Whitney misconstrued the OMA to begin with.

        I believe that the plain language approach to determining the meaning of “public
official” proposed by plaintiff allows for the most reasonable interpretation of the OMA.
When statutory terms are left undefined, we may resort to the dictionary to determine the
plain meaning of the undefined term. People v Morey, 461 Mich. 325, 330 (1999). A
consultation of a lay dictionary reveals numerous definitions of “public” and “official,”
but no definition of “public official.” There is, however, a definition of the similar phrase
“public officer”: “a person who has been legally elected or appointed to office and who
exercises governmental functions.” Merriam-Webster’s Collegiate Dictionary (11th ed).
This is remarkably akin to the Black’s Law definition of “public official” proposed by
plaintiff: “Someone who holds or is invested with a public office; a person elected or
appointed to carry out some portion of a government’s sovereign powers.” Black’s Law
Dictionary (10th ed), pp 1259, 1426. Under either of these definitions, defendant
qualifies as a public official—defendant is the duly elected clerk of the village of Oakley,
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and as clerk she has a number of duties related to the village’s functioning as a
governmental unit, including keeping a record of the village council’s meetings. 1

        Defendant has raised concerns that adopting the broad dictionary definition of
“public official” would subject any Tom, Dick, or Harry to civil liability under MCL
15.273, but these concerns are misplaced. Defendant fails to recognize the constraints
that the remainder of that statute imposes—personal liability is limited to “[a] public
official who intentionally violates [the OMA] . . . .” MCL 15.273(1) (emphasis added).
In order to violate the OMA, a person must have a duty under it. See Black’s Law
Dictionary (10th ed) (“1. An infraction or breach of the law; a transgression. . . . 2. The
act of breaking or dishonoring the law; the contravention of a right or duty.”) (defining
“violation”). A public official would not need to fear personal liability under MCL
15.273(1) unless she or he had a duty under the OMA; otherwise, there could be no
violation of the OMA. Furthermore, that violation must be intentional. Both of these

1
  Alternatively, the same result is reached by application of the five-part test this Court
articulated in People v Freedland, 308 Mich. 449 (1944). There we held “that five
elements are indispensable in any position of public employment, in order to make it a
public office of a civil nature”: (1) the office “must be created by the Constitution or by
the legislature or created by a municipality or other body through authority conferred by
the legislature”; (2) the office “must possess a delegation of a portion of the sovereign
power of government”; (3) the office’s powers “must be defined . . . by the legislature”;
(4) the office’s duties “must be performed independently and without control of a
superior power other than the law, unless they be those of an inferior or subordinate
office, created or authorized by the legislature, and by it placed under the general control
of a superior officer or body”; and (5) the office must have “permanency and continuity
. . . .” Id. at 457-458 (quotation marks and citation omitted). Defendant qualifies as a
“public official” under this test because (1) the office of village clerk is created by the
Legislature, MCL 62.1(1); (2) it holds public power, MCL 64.5 to MCL 64.8; (3) its
powers are legislatively defined, id.; (4) its duties are performed independently or under
guidance of superior offices created by the Legislature, MCL 64.5 to MCL 64.8a; and (5)
it has permanency through regular elections, MCL 62.1(1), or through appointment by
the village council, MCL 62.1(3). Thus, viewing the term “public official” in MCL
15.273(1) under its plain meaning or under Freedland’s technical definition, defendant is
a public official.
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constraints vitiate the concerns defendant raises about adopting a broad definition of
“public official.”

      For these reasons, I would reverse the judgment of the Court of Appeals and
conclude that defendant was a public official within the meaning of the OMA.

      MARKMAN, J., joins the statement of BERNSTEIN, J.

                               I, Larry S. Royster, Clerk of the Michigan Supreme Court, certify that the
                         foregoing is a true and complete copy of the order entered at the direction of the Court.
                               April 25, 2016
             s0419
                                                                                   Clerk