Court Opinion

ID: 9554812
Source: CourtListenerOpinion
Date Created: 2023-08-09 21:00:25.544215+00
Date Added: 2024-06-11T15:36:49.666461
License: Public Domain

UNITED STATES OF AMERICA
                        MERIT SYSTEMS PROTECTION BOARD

     GEORGE LEFEVRE,                                 DOCKET NUMBER
                  Appellant,                         DA-0752-19-0286-I-1

                  v.

     DEPARTMENT OF THE ARMY,                         DATE: August 9, 2023
                 Agency.

             THIS FINAL ORDER IS NONPRECEDENTIAL 1

           Robert C. Seldon, Esquire, Washington, D.C., for the appellant.

           Ashley M. Ludovicy, and Everett F. Yates, Esquire, JBSA-Fort Sam
             Houston, Texas, for the agency.

                                           BEFORE

                               Cathy A. Harris, Vice Chairman
                                Raymond A. Limon, Member

                                       FINAL ORDER

¶1         The agency has filed a petition for review of the initial decision, which
     reversed the agency action reducing the appellant ’s grade and pay by
     involuntarily reassigning him from his position as a GS -0018-14 Safety and
     Occupational Health Manager to a GS-0018-13 Safety and Occupational Health

     1
        A nonprecedential order is one that the Board has determined does not add
     significantly to the body of MSPB case law. Parties may cite nonprecedential orders,
     but such orders have no precedential value; the Board and administrative judges are not
     required to follow or distinguish them in any future decisions. In contrast, a
     precedential decision issued as an Opinion and Order has been identified by the Board
     as significantly contributing to the Board’s case law. See 5 C.F.R. § 1201.117(c).
                                                                                        2

     Manager. Generally, we grant petitions such as this one only in the following
     circumstances: the initial decision contains erroneous findings of material fact;
     the initial decision is based on an erroneous interpretation of statute or regulation
     or the erroneous application of the law to the facts of the case; the administrative
     judge’s rulings during either the course of the appeal or the initial decision
     were not consistent with required procedures or involved an abuse of discretion,
     and the resulting error affected the outcome of the case; or new and material
     evidence or legal argument is available that, despite the petitioner ’s due
     diligence, was not available when the record closed.        Title 5 of the Code of
     Federal Regulations, section 1201.115 (5 C.F.R. § 1201.115).             After fully
     considering the filings in this appeal, we conclude that the petitioner has not
     established any basis under section 1201.115 for granting the petition for review.
     Therefore, we DENY the petition for review and AFFIRM the initial decision,
     which is now the Board’s final decision. 5 C.F.R. § 1201.113(b).

                                      BACKGROUND
¶2         The following facts are not materially in dispute.        The appellant was
     previously employed as a GS-13 Safety and Occupational Health Manager at the
     agency’s Medical Command (MEDCOM) headquarters Safety Management
     Office. Initial Appeal File (IAF), Tab 11 at 46. On December 19, 2016, the
     agency issued a vacancy announcement for a GS-14 Safety and Occupational
     Health Manager position at MEDCOM headquarters, under competitive merit
     promotion procedures.     See IAF, Tab 9 at 50-53, 91.        The merit promotion
     certificate of eligibles for the position was issued on January 10, 2017 , and
     included 17 eligible candidates, but did not include the appellant. Id. at 69-73.
     The merit promotion certificate expiration date was January 24, 2017. Id. at 70.
     The appellant was not included on the certificate of eligibles because his
     self-assessment questionnaire score was below the cutoff score used to determine
     which applicants were included on the certificate of eligibles list. Id. at 69; see
                                                                                          3

     IAF, Tab 9 at 114; Hearing Transcript (HT) at 325-27 (testimony of the
     appellant).     A four-person selection panel was empaneled, and the candidates
     from the certificate of eligibles list were scored and ranked, but no interviews
     were conducted. IAF, Tab 9 at 75, 107. Another employee in the MEDCOM
     headquarters Safety Management Office, DG, received the highest score among
     the rated candidates and was informed by one of the selecting officials of the
     intention to select him for the position.     See id. at 82, 102, 107, 109-11; HT
     at 159 (testimony of DG). Nevertheless, the Request for Personnel Action tracker
     for this vacancy announcement reflects that, on January 12, 2017, the certificate
     was returned with “no selection” made under the competitive merit promotion
     certificate, and all of the candidates on the merit promotion certificate of eligible s
     were eventually marked “NS,” or “not selected.”          IAF, Tab 9 at 92; see id.
     at 70-74, 99.
¶3         On January 23, 2017, President Donald Trump issued a Presidential
     Memorandum directing agencies to implement a Federal civilian hiring freeze.
     See Hiring Freeze, Memorandum for the Heads of Executive Departments and
     Agencies, Memorandum No. 2017-01842, 82 Fed. Reg. 8493 (Jan. 23, 2017).
     Around this same time, after a number of interactions with DG that the panel
     members described as “bullying” and “unfavorable and unprofessional,” the panel
     members began to reconsider their intention to select DG for the position. IAF,
     Tab 9 at 79, 82; HT at 266 (testimony of the selecting official); id. at 302-05
     (testimony of selection panel member). On April 19, 2017, the selecting official
     contacted an agency Human Resources (HR) specialist to inquire into alternative
     options for filling the vacancy. Id. The selecting official noted that although he
     had made a selection, the selectee had not yet been offered the position.           Id.
     Continuing, the selecting official stated that he wanted to “deselect that
     individual and relook” at the certificate of eligibles list, or pick a “by name”
     Veterans Employment Opportunities Act of 1998 (VEOA) candidate, if possible.
     Id.; see id. at 199. That same day, another panel member contacted the same
                                                                                          4

     HR specialist and stated that the panel wanted to extend a job offer f or the
     position to the appellant as a “non-competitive appointment-30% Veteran,” and
     provided the HR specialist with a copy of the appellant’s resume and his “Veteran
     letter.” IAF, Tab 9 at 41-42. The email also noted that a waiver exempting the
     position from the hiring freeze had been requested and was awaiting approval.
     Id. at 42. On May 1, 2017, the Secretary of the Army granted the hiring freeze
     exemption request. IAF, Tab 10 at 7-15. On May 3, 2017, the agency offered the
     position to the appellant, which he accepted, and was promoted effective May 15,
     2017. IAF, Tab 11 at 45.
¶4            On June 23, 2017, DG filed a complaint with the agency’s Office of the
     Inspector General (OIG) alleging that the agency failed to follow MEDCOM
     Regulation 690-15 when it hired the appellant for the position, despite the fact
     that the appellant was not on the certificate of eligibles list and was not ranked as
     “best qualified” among the rated candidates, and because the selection decision
     was not properly paneled. IAF, Tab 9 at 112-13. After an investigation was
     conducted into the complaint, a Report of Investigation (ROI) was produced and
     forwarded to the MEDCOM Troop Commander with recommendations. See IAF,
     Tab 8 at 84-85; Tab 9 at 4-128; Tab 10 at 4-28. 2           In an October 16, 2017
     memorandum, the Troop Commander declined to adopt some of the agency’s OIG
     findings and instead substituted some of the findings with his own. IAF, Tab 8
     at 83.     Specifically, the Troop Commander found that the MEDCOM Safety
     Office engaged in the following prohibited personnel practices when it selected
     the appellant for the position:      (1) violating 5 U.S.C. §2302(b)(12), which

     2
       The agency’s OIG determined that although there was an appearance that the appellant
     received an improper advantage in the hiring process, MEDCOM Safety leadership did
     not engage in a prohibited personnel practice. IAF, Tab 8 at 84; Tab 9 at 4-5. Further,
     it concluded that the hiring process and decision used to select the appellant violated
     the Merit Systems Principles and MEDCOM Regulation 690-15 due to the “hiring of an
     unqualified individual and lack of credited plan.” IAF, Tab 9 at 7, 9.
                                                                                         5

     prohibits taking or failing to take any personnel action that violates any law, rule,
     or regulation implementing or directly concerning the merit systems principles,
     by failing to follow two provisions of MEDCOM Regulation 690-15; and
     (2) violating 5 U.S.C. § 2302(b)(6), which prohibits granting any preference or
     advantage not authorized by law, rule, or regulation to any employee or applicant
     for employment for the purpose of improving or injuring the prospects of any
     particular person for employment, by the selecting official ’s use of improper
     criteria for selecting the appellant for the position. Id. at 83. As a result of his
     findings, the Troop Commander recommended that the investigation b e forwarded
     to the Deputy Chief of Staff, Quality and Safety “for appropriate corrective
     and/or disciplinary action.” Id.
¶5         By a letter dated December 17, 2018, the agency proposed that the appellant
     be reduced in grade and pay from the GS-14 Safety and Occupation Health
     Manager position to his previous GS-13 position with the same title, due to an
     “erroneous promotion action that occurred due to a prohibited personnel
     practice.” Id. at 70-75. The proposal noted that, as a result of the investigation
     into the circumstances surrounding the appellant’s promotion, it was determined
     that the MEDCOM Safety Office “violated 5 U.S.C. § 2302, and failed to follow
     the provisions of MEDCOM Regulation 690-15” by failing to panel the
     appellant’s hiring, and failing to use a crediting plan in determining the best
     qualified candidates for the position to which the appellant had been hired. Id.
     at 70. The proposal concluded by stating that the appellant’s selection for the
     position “was the result of a prohibited personnel practice,” and that the action
     was being proposed to promote the efficiency of the service. Id. at 71.
¶6         After considering the appellant’s oral and written responses to the proposal,
     see IAF, Tab 1 at 28-67, by a letter dated March 26, 2019, the deciding official
     sustained the action reducing the appellant’s grade and pay, effective April 14,
     2019, id. at 11-27.     The deciding official acknowledged that the appellant
     received the promotion “through no fault of [his] own,” but determined that his
                                                                                       6

     selection was “erroneous and the result of a prohibited personnel practice, ” and
     that allowing the appellant to remain in his position would be unfair to others
     who were disadvantaged by the selecting official’s conduct.        Id. at 11.   The
     decision letter also noted that the action was taken “solely to promote the
     efficiency of the service.” Id.
¶7         The appellant timely filed the instant appeal challenging the agency
     decision reducing him in grade and pay. IAF, Tab 1. The appellant argued that
     the deciding official erred in concluding that his selection was the product of a
     prohibited personnel practice, or that it violated provisions of MEDCOM
     regulation 690-15.    Id. at 6.   The appellant also argued that the decision was
     unsupported and did not promote the efficiency of the service, and that given the
     agency’s acknowledgement that he had no role in the alleged prohibited personnel
     practice, the penalty was unreasonable and incompatible with the factors
     identified by the Board in Douglas v. Veterans Administration, 5 M.S.P.R. 280,
     305-06 (1981). Id. In a subsequent filing, the appellant also argued that the
     agency violated his due process right when the deciding official suggested that
     the appellant did not possess the requisite qualifications for the GS -14 position,
     without providing him advanced notice that his qualifications would be at issue.
     IAF, Tab 29 at 10-13; see IAF, Tab 18 at 13; Tab 24 at 4.
¶8         After holding the appellant’s requested hearing, IAF, Tab 28, the
     administrative judge issued an initial decision reversing the agency action, IAF,
     Tab 34, Initial Decision (ID) at 1, 14. In the initial decision, the administrative
     judge made the following findings:      (1) despite the agency’s argument to the
     contrary, the Board had jurisdiction over the appeal; (2) the deciding official did
     not   consider   ex   parte   information   in   commenting   on   the   appellant’s
     qualifications, so the agency met its minimum due process obligation in taking
     the action against the appellant; and (3) the agency failed to meet its burden of
     proving the charge by preponderant evidence, because it failed to show that th e
     appellant’s promotion violated MEDCOM Regulation 690.15, or that his
                                                                                         7

      promotion was the result of a prohibited personnel practice under 5 U.S.C.
      § 2302(b).    ID at 5-14.   Because the administrative judge concluded that the
      agency failed to meet its burden of proving the charge, he did not make any
      findings concerning whether the agency action promoted the efficiency of the
      service, or whether the penalty reducing the appellant ’s grade and pay was
      reasonable.
¶9         The agency has timely filed a petition for review of the initial decision.
      Petition for Review (PFR) File, Tab 1. The appellant has filed a response in
      opposition to the petition for review, and the agency has filed a reply. PFR File,
      Tabs 5, 8.

                       DISCUSSION OF ARGUMENTS ON REVIEW
¶10        On petition for review, the agency argues that the administrative judge
      failed to properly interpret MEDCOM Regulation 690-15 and did not give
      adequate deference to the agency’s interpretation of the regulation, and erred in
      finding that the agency failed to prove that the appellant ’s promotion was the
      result of a prohibited personnel practice under 5 U.S.C. § 2302(b)(6). PFR File,
      Tab 1 at 4-25; Tab 8 at 5-10. Regarding its claim that the administrative judge
      failed to properly interpret MEDCOM Regulation 690 -15, the agency argues that
      the administrative judge afforded too much weight to the testimony by the two
      hiring panel members (who the agency alleges were biased) and an employee who
      is not employed by MEDCOM regarding the correct interpretation of the
      regulation, while improperly discounting a contrary interpretation that was
      contained in the OIG report and offered by MEDCOM employees at the hearing.
      PFR File, Tab 1 at 9-13. The agency also argues that the administrative judge
      selectively applied canons of textual interpretation in reaching his decision, while
      disregarding the reasonable alternative interpretation offered by the agency. Id.
      at 13-15.
                                                                                              8

¶11         Regarding the administrative judge’s finding that the agency failed to
      demonstrate that the appellant’s promotion was the result of a prohibited
      personnel practice in violation of 5 U.S.C. § 2302(b)(6), the agency argues that it
      met its burden for proving such a claim as described by the Board in Special
      Counsel v. Byrd, 59 M.S.P.R. 561 (1993), aff’d, 39 F.3d 1196 (Fed. Cir. 1994)
      (Table). The agency also argues that the administrative judge failed to resolve
      conflicting testimony on this issue, and failed to make sufficient credibility
      determinations in accordance with the Board’s decision in Hillen v. Department
      of the Army, 35 M.S.P.R. 453, 458 (1987), in reaching his determination. 3 PFR
      File, Tab 1 at 15-21.

      We agree with the administrative judge’s finding that the agency failed to prove
      that the appellant’s promotion violated provisions of MEDCOM Regulation
      690-15.
¶12         In the initial decision, the administrative judge concluded that the agency
      failed to demonstrate that the appellant’s promotion to the GS-14 position
      violated paragraphs 7a(6)(b) and 7a(6)(c) of MEDCOM Regulation 690 -15. 4 ID
      at 9-12.    MEDCOM Regulation 690-15 is titled “Safety Career Program

      3
        The agency has not challenged the administrative judge’s finding that the Board has
      jurisdiction over this appeal, and the appellant has not challenged the finding that the
      deciding official did not violate the appellant’s minimum due process right when h e
      commented on the appellant’s apparent lack of qualifications for the GS -14 position.
      See ID at 5-8. Accordingly, we have not addressed either argument here.
      4
        In the initial decision, the administrative judge rejected the agency’s argument, raised
      for the first time in its written closing brief, that the appellant’s promotion violated a
      separate provision of MEDCOM Regulation 690-15, ¶ 7a(5), mandating that positions
      be announced “Army-wide and [] remain open at least 14 days.” ID at 12 n.8; see IAF,
      Tab 17 at 47; Tab 30 at 7. The administrative judge determined that, because this
      allegation was not contained in the proposal or decision letter, sustaining the agency
      action on this basis would violate the appellant’s due process right to notice and an
      opportunity to respond to the charges against him. ID at 12 n.8; see Cleveland Board of
      Education v. Loudermill, 470 U.S. 532, 546 (1985) (holding that tenured public
      employees have a constitutional right to minimum due process of law, i.e., prior notice
      and an opportunity to respond). The agency has not challenged this finding on review
      and we see no reason to disturb it.
                                                                                          9

      Management,” and the purpose of the regulation is to provide guidance on
      training requirements, minimum qualifications, and the applicable knowledge,
      skills, and abilities for staffing positions in the GS-0018 Safety and Occupational
      Health Manager/Specialist position series.        IAF, Tab 17 at 45.      The specific
      provisions the agency alleged the appellant’s promotion violated are identified as
      follows:
            7. Procedures. For hiring/filling job series 0018 vacancies—
            The occupational series 0018 (Safety and Occupational Health) is
            designated as an Army mission critical occupation (MCO). Hiring
            actions will be initiated with a MEDCOM Safety approved position
            description within 30 days of vacancy.
                 a. [Safety Career Program 12 (CP-12)] placement and promotion.
                                                  ***
                      (6) Recruitment. All positions GS-05 through GS-12 (except
                      interns) will be filled through registrants in the appropriate DA
                      centralized referral inventory or local merit procedures (see
                      AR 690-950, chapter 2).
                                                  ***
                         (b) All safety positions will be paneled by the HQ
                         MEDCOM Safety Management Office.
                         (c) The MEDCOM Safety Office will develop a crediting
                         plan to be used in determining a list of “best qualified”
                         from the list submitted by the CPAC. Once the “best
                         qualified” list is developed with candidates, the hiring
                         authority may interview but must select from the “best
                         qualified” list.
      Id. at 46-47.
¶13         In the decision reducing the appellant’s grade and pay, the agency
      concluded that the hiring panel members violated paragraphs 7a(6)(b) and
      7a(6)(c) when they promoted the appellant using a non-competitive 30% or more
      disabled veteran hiring authority (5 U.S.C. § 3112; 5 C.F.R. §§ 315.707,
      316.402(b)(4)), without paneling the decision pursuant to paragraph 7a(6)(b), and
      without using a crediting plan or selecting the appellant off of the “best qualified”
                                                                                      10

      list pursuant to paragraph 7a(6)(c). IAF, Tab 1 at 18-21. The failure to comply
      with the requirements identified in paragraphs 7a(6)(b) and 7a(6)(c) and to
      instead select the appellant “by name” from the non-competitive 30%+ disabled
      veteran certificate, the agency reasoned, resulted in the appellant ’s improper
      selection for the GS-14 position, and consequently, a violation of 5 U.S.C.
      § 2302(b)(12). Id. at 18.
¶14         In challenging the agency’s claim that his promotion violated these
      provisions, the appellant argued that the language in paragraphs 7a(6)( b) and
      7a(6)(c) only applied to positions rated GS-05 through GS-12, and did not apply
      to the GS-14 position to which the appellant was promoted. IAF, Tab 29 at 6-7.
      In the initial decision, the administrative judge determined that the agency failed
      to prove that the appellant’s promotion violated these provisions, agreeing with
      the appellant’s argument that the regulatory language applied only to GS -05
      through GS-12 positions, and not to the GS-14 position to which the appellant
      was promoted. ID at 10-12. In reaching this determination, the administrative
      judge relied on the testimony of the senior safety advisor who had experience
      with the drafting and promulgation of the regulation, and testimony f rom the
      deciding official for the reassignment action. ID at 10 -11 (citing IAF, Tab 28,
      Hearing Compact Disc (HCD) (testimony of the senior safety advisor); id.
      (testimony of the deciding official)); see HT at 86-87 (testimony of the deciding
      official), 236-39 (testimony of the senior safety advisor); see also HT at 280-81
      (testimony of the selecting official).
¶15         The administrative judge also relied on his reading of the regulation “as a
      whole,” applying canons of textual interpretation to conclude that th e
      interpretation offered by the appellant and senior safety advisor was the most
      reasonable. ID at 10-11. Specifically, the administrative judge noted that the
      language contained in the “Recruitment” heading of paragraph 7a(6) identified
      “[a]ll positions GS-05 through GS-12,” and so it was reasonable to conclude that
      the nested subparagraphs below paragraph 7a(6) al so applied to “all positions
                                                                                      11

      GS-05 through GS-12.” ID at 10 (citing A NTONIN S CALIA & B RYAN A. G ARNER ,
      R EADING L AW : T HE I NTERPRETATION OF L EGAL T EXTS 184 (2012) (“The title and
      headings are permissible indicators of meaning.”)).
¶16        On review, the agency restates its argument that, despite the reference to
      GS-5 through GS-12 positions in the paragraph 7a(6) heading, the language in
      paragraph 7a(6)(b) identifies “all safety positions,” and so that provision should
      apply to all positions in the GS-0018 position series, including the GS-14 position
      the appellant was promoted to, without regard to the grade of the position. PFR
      File, Tab 1 at 13-14; Tab 8 at 5-8. The agency argues that the clear intent of the
      regulation was to provide guidance on hiring actions for all positions in the
      GS-0018 job series, and so a reasonable interpretation of the regulation would not
      limit application of paragraphs 7a(6)(b) and 7a(6)(c) only to hiring actions for
      GS-5 through GS-12 positions. PFR File, Tab 1 at 14-15.
¶17        We agree with the administrative judge’s finding in this regard.
      Fundamental rules of statutory and regulatory construction dictate that a
      regulation or statute should be construed “so as to avoid rendering superfluous”
      any of its language, and a statute or regulation’s caption or heading can be “a
      useful aid in resolving” potential ambiguity in the accompanying text. FTC v.
      Mandel Brothers, Inc., 359 U.S. 385, 388–389 (1959); Astoria Federal Savings
      and Loan Association v. Solimino, 501 U.S. 104, 112 (1991). Additionally, titles
      and section headings “‘are tools available for the resolution of a doubt about the
      meaning of a statute.’”   Porter v. Nussle, 534 U.S. 516, 528 (2002); see also
      N ORMAN J. S INGER , 2A S UTHERLAND S TATUTORY C ONSTRUCTION § 47:14 (7th
      ed. 2007) (noting that “the headings may serve as an aid” in determining the
      legislative intent of an enacted statute). Here, the language in paragraph 7a(6)
      clearly identifies that the language in the paragraph of that heading applies to
      “[a]ll positions GS-05 through GS-12 (except interns).” IAF, Tab 17 at 46. By
      extension, the lettered subparagraphs (a) through (f) nested under paragraph 7a(6)
                                                                                       12

      would be constrained by that same language in the paragraph 7a(6) heading. See
      id. at 46-48.
¶18         This conclusion is also consistent with the testimony provided by the senior
      safety advisor who reviewed the regulation when it was drafted, as well as a
      number of the other agency witnesses.        See HT at 86-87 (testimony of the
      deciding official); id. at 235-39 (testimony of the senior safety advisor); id.
      at 280-81 (testimony of the selecting official) . Although the agency points to
      other officials who offered a possible alternative interpretation of the regulation,
      the administrative judge made reasoned credibility determinations in relying on
      the testimony of the senior safety advisor, which we credit. ID at 10-11 (citing
      Hillen, 35 M.S.P.R. 453, 458 (1987)); see Haebe v. Department of Justice,
      288 F.3d 1288, 1301 (Fed. Cir. 2002) (noting that the Board must give deference
      to an administrative judge’s credibility determinations when they are based,
      explicitly or implicitly, on the observation of the demeanor of witnesses
      testifying at a hearing; the Board may overturn such determinations only when it
      has “sufficiently sound” reasons for doing so.); Vicente v. Department of the
      Army, 87 M.S.P.R. 80, ¶ 7 (2000) (stating that where there is conflicting
      testimony such that it is impossible to believe the testimony of both witnesses, an
      administrative judge must make credibility determinations to properly resolve the
      issue). Accordingly, we discern no reason to disturb this finding on review. See
      Clay v. Department of the Army, 123 M.S.P.R. 245, ¶ 9 (2016) (finding no reason
      to disturb the administrative judge’s findings where the administrative judge
      considered the evidence as a whole, drew appropriate inferences, and made
      reasoned conclusions); Crosby v. U.S. Postal Service, 74 M.S.P.R. 98, 106 (1997)
      (same).
                                                                                             13

      We agree with the administrative judge’s finding that the agency failed to
      establish that the appellant’s promotion was the result of a prohibited personnel
      practice under 5 U.S.C. § 2302(b).
¶19            The agency also argues that the administrative judge erred in c oncluding
      that it failed to prove that the appellant’s promotion violated 5 U.S.C.
      § 2302(b)(6), which prohibits the granting of “any preference or advantage not
      authorized by law, rule, or regulation to any employee or applicant for
      employment (including defining the scope or manner of competition or the
      requirements for any position) for the purpose of improving or injuring the
      prospects of any particular person for employment.” PFR File, Tab 1 at 15-21;
      Tab 8 at 8; see ID at 12-14.               Specifically, the agency argues that the
      administrative judge identified the correct standard for proving a violation under
      section 2302(b)(6), identified by the Board in Byrd, 59 M.S.P.R. 561, but
      incorrectly applied the standard in finding no violation. PFR File, Tab 1 at 15-17.
¶20            In the initial decision, the administrative judge stated that to find a violation
      of 5 U.S.C. § 2302(b)(6), the Board’s decision in Byrd required that the agency
      prove the following: (1) that the relevant management official had authority to
      take a personnel action; (2) the official granted a preference or advantage not
      authorized by law, rule, or regulation; and (3) the official granted the preference
      to a particular individual with the purpose of improving his or her prospects for
      employment. ID at 12 (citing Byrd, 59 M.S.P.R. at 570). The administrative
      judge concluded that absent evidence of intentional conduct undertaken by the
      official for an improper purpose, there is no violation of section 2302(b)(6). ID
      at 12.
¶21            In concluding that the agency failed to meet its requisite burden, the
      administrative judge relied on the testimony from an HR specialist stating that the
      selecting official’s request to abandon the merit promotion certificate in favor of
      selecting the appellant “by name” using the disabled veteran hiring authority at
      5 U.S.C. § 3112 was a “routine personnel action” that did not require further
                                                                                       14

      approval, suggesting that there was nothing out of the ordinary about the selecting
      official’s request and decision.     ID at 13; see IAF, Tab 23 at 30.           The
      administrative judge also cited the testimony from two of the selection p anel
      members, the senior safety advisor, and the HR specialist stating that the
      appellant had the qualifications and temperament to complete the duties of the
      GS-14 position. ID at 13; see HT at 240-41 (testimony of senior safety advisor);
      id. at 302-03 (testimony of panel selecting official); HT at 323-24, 335-37
      (testimony of another panel member); IAF, Tab 23 at 43 (deposition testimony of
      HR specialist).   Finally, the administrative judge acknowledged the testimony
      from one of the employees who was not selected for the position, stating that he
      was told by the selecting official that the appellant was selected because the
      selecting official was “just simply taking care of his people,” during a telephone
      conversation. ID at 12-13; HT at 114-15 (testimony of non-selected applicant).
¶22         Because the decision to switch from the merit promotion list to the disabled
      veteran hiring authority was routine, and because the relevant agency officials
      determined that the appellant was qualified for the position, the a dministrative
      judge reasoned, there was no improper purpose in the decision by the selecting
      panel members to hire the appellant “by name” using the disabled veteran hiring
      authority. ID at 12-14. Addressing the testimony that the selecting official was
      taking care of “his people” by selecting the appellant, the administrative judge
      noted that the selecting official denied making that statement at the hearing, and
      concluded that even if the selecting official did make the statement, the
      administrative judge interpreted the statement as referring to a preference for
      hiring an employee that was “familiar with the agency’s operations,” including
      both the appellant and DG, and that such a preference was not impermissible. ID
      at 13; see HT at 279 (testimony of selecting official).
¶23         On review, the agency restates its argument that it proved that the selecting
      official granted the appellant a preference or advantage that was not authorized
      by law, rule, or regulation, that he did so with the intent to provide the appellant
                                                                                        15

      with preferential treatment, and that he did, in fact, ultimately provide the
      appellant with preferential treatment. PFR File, Tab 1 at 15 -21. The agency
      notes that the appellant was ultimately selected for the position even though he
      did not make the competitive certificate of eligibles list, which disadvantaged the
      16 other applicants on the list, including the top ranked candidate, DG, and cites
      the Board decision in Avery v. Office of Personnel Management, 94 M.S.P.R. 212
      (2003) to support its argument that the appellant’s prospects were improved to the
      detriment of the 17 other applicants. Id. at 16-17.
¶24        The agency also cites Special Counsel v. Lee, 114 M.S.P.R. 57 (2010) for
      the proposition that a violation of section 2302(b)(6) still occurs where a hiring
      authority that would be valid under other circumstances is used in invalid matter,
      which it argues occurred here.     Id. at 17.   To support its argument that the
      selecting official intended to provide an advantage to the appellant, the agency
      points to the actions by the selecting official deselecting DG, requesting another
      authorized way to select the appellant, and selecting the appellant “by name”
      without reviewing the rest of the eligible candidates on the 30% or more disabled
      veteran referral list, and without re-announcing the position. Id. The agency also
      points to the testimony by a non-selected candidate stating that he was “just
      simply taking care of his people” as additional evidence of the selecting official’s
      intent to advantage the appellant. Id. at 18. Further, the agency argues that the
      administrative judge failed to make necessary credibility findings regarding the
      conflict between the testimony of the non-selected candidate stating that the
      selecting official told him he was taking care of “his people” and the selecting
      official’s testimony denying making the statement.      Id. at 18-19. Finally, the
      agency argues that the administrative judge failed to acknowledge the clear bias
      by the senior safety advisor, the selecting official, and the selecting panel member
      in making his credibility determinations. Id. at 18-21; PFR File, Tab 8 at 6-7.
¶25        Regarding the agency’s argument that, pursuant to Byrd, Avery, and
      progeny, it proved that the other applicants were disadvantaged and the appellant
                                                                                              16

      was advantaged by the selecting official’s actions, we agree with the
      administrative judge’s conclusion that the agency failed to demonstrate that the
      selecting official’s decision to hire the appellant “by name,” using the 30%+
      disabled veteran hiring authority of 5 U.S.C. § 3112, in lieu of the competitive
      merit promotion certificate, was undertaken with an improper purpose. See ID
      at 13-14. As an initial matter, Special Counsel v. Lee, one of the cases cited by
      the agency to support its argument, was reversed in part by the U.S. Court of
      Appeals for the Federal Circuit in a subsequent decision. 5            Beatrez v. Merit
      Systems Protection Board, 413 F. Appx. 298 (2011); see Pitsker v. Office of
      Personnel Management, 89 M.S.P.R. 252, ¶ 4 (2001) (finding it well settled that
      decisions of the Federal Circuit constitute precedent that is binding on the Board) .
¶26         Additionally, Byrd and Avery are distinguishable. Avery merely stands for
      the proposition that the granting of additional points for pref erence-eligible
      veterans during a competitive hiring process does not constitute a prohibited
      personnel practice under 5 U.S.C. § 2302(b)(6), an issue that is not relevant in
      this case.   Avery, 94 M.S.P.R. 212, ¶ 6.        Further, as the administrative judge
      correctly concluded, Byrd is inapposite and distinguishable on its facts. See ID

      5
         In Beatrez, the Federal Circuit reversed the Board decision reversing the
      administrative judge’s finding that an HR specialist violated section 2302(b)(6) by
      intentionally assisting in the granting of an illegal preference for another employee. Id.
      at 298, 304. In the Board’s decision, it declined to defer to the administrative judge’s
      credibility findings concluding that Beatrez did not intend to violate section 2302(b)(6)
      by granting an illegal preference, and instead substituted its own credibility
      determinations to establish the requisite intent. Id. at 304-05. The Federal Circuit
      reversed the Board on appeal, concluding that the Board’s reason for substituting its
      own credibility determinations were not sufficiently sound to overturn the
      administrative judge’s finding that Beatrez lacked the requisite intent, concluding that
      much of the evidence the Board relied on had no bearing on Beatrez’s intent and that
      the remaining evidence in the record was at least as consistent with Beatrez having an
      innocent intent as it was with her having a guilty one. Id. at 306. Indeed, the Federal
      Circuit’s decision in Beatrez, overturning the Board and deferring to the administrative
      judge’s credibility-based finding that there was insufficient evidence of improper intent ,
      is consistent with our conclusion here.
                                                                                      17

      at 14 n.11. In Byrd, the Office of Special Counsel (OSC) brought a disciplinary
      action against the management officials in that case, charging them with
      violating, inter alia, 5 U.S.C. § 2302(b)(6) and (b)(11), 6 based on the officials’
      unauthorized actions directed at hiring a favored candidate due to her “political
      connections” to White House officials.     Byrd, 59 M.S.P.R. at 563, 572.      The
      actions taken by the management officials in Byrd to ensure the candidate’s
      selection included the following:    pre-selecting the candidate for the position
      before the merit promotion certificate had even closed; unlawfully using an
      unauthorized temporary hiring authority without seeking necessary approval from
      the Office of Personnel Management and, even though the hiring authority
      significantly reduced the size of the applicant pool, increasing the grade level,
      reducing the geographical area, and reducing the number of days the vacancy
      announcement remained open in order to further restrict the applicant pool;
      declining to interview any candidates for the position; unlawfully failing to
      consider the application of a 30% disabled veteran; and failing to consider the
      other eligible candidates on the temporary certificate, even though one of the
      candidates was arguably more qualified than the selectee.      Id. at 565-69, 571,
      577. The Board ultimately concluded that without the “extraordinary actions”
      taken by the responsible agency officials, the selectee “could not even have been
      considered for the position,” and that the clear purpose, as stated by the
      responsible agency officials, was to place the selectee on the agency’s
      employment rolls “by a certain date.” Id. at 569.
¶27        In this case, by contrast, 5 U.S.C. § 3312, the hiring procedure the agency
      used to select the appellant for this position, was lawful and authorized by HR
      officials; the decision to switch hiring authorities was “routine”; the selecting

      6
        The language of 5 U.S.C. § 2302(b)(11) that was in effect when Byrd was issued is
      identical to the current version of 5 U.S.C. §2302(b)(12). Compare 5 U.S.C.
      §2302(b)(12), with Byrd, 59 M.S.P.R. at 579. The statute was subsequently amended
      and the sections were renumbered.
                                                                                       18

      officials sought, and received, explicit authority to use the alternative hiring
      procedure from a knowledgeable HR specialist; the selecting officials only
      decided to switch hiring authorities after they encountered issues with the
      candidate they originally intended to select; the appellant was regarded as
      qualified for the position by all of the agency officials who testified; a nd the
      identified reasons for selecting the appellant—because he had the correct
      qualifications, fit, and discipline for the job—were not improper.          See ID
      at 13-14; IAF, Tab 9 at 79, 82; Tab 23 at 30-31 (deposition testimony of HR
      specialist); HT at 136, 231-32 (testimony of the senior safety advisor); id.
      at 267-69, 274, 289-90 (testimony of the selecting official); id. at 307-09
      (testimony of selection panel member); see also 5 C.F.R. § 335.103(b)(4) (stating
      that under merit promotion plans, agency selection procedures “will provide for
      management’s right to select from other appropriate sources, such as
      reemployment priority lists, reinstatement, transfer, handicapped, or Veteran
      Recruitment Act eligibles. . .”) (emphasis added). Although the agency attempts
      to analogize the selecting official’s stated purpose of taking care of “his people”
      to the improper purpose identified by the Board in Byrd, the comparison falls
      short. See PFR File, Tab 1 at 19. As the administrative judge noted, the selecting
      official’s preference for an employee within the MEDCOM Safety Office, with
      whom he would have been familiar and best able to assess prior performance and
      abilities, does not compare to the impermissible purpose identified in Byrd of
      pre-selecting a candidate who offered little more than “political connections” to
      the White House. See ID at 13-14; Byrd, 59 M.S.P.R. at 572. The sheer breadth
      and degree to which the responsible agency officials in Byrd took action to ensure
      the selectee’s selection for the position, despite her clearly inadequate
      qualifications, does not offer a meaningful comparison to the facts at issue in this
      appeal.
¶28        Finally, regarding the agency’s specific challenges to the administrative
      judge’s credibility determinations, we see no reason to disturb those findings.
                                                                                       19

Although we agree with the agency that the administrative judge did not make
specific credibility findings resolving the dispute between the non -selected
candidate and the selecting official concerning whether or not the selecting
official stated that he was “just simply taking care of his people,” the
administrative judge also concluded that even if the selecting official made such a
statement, it was insufficient to establish an improper purpose, with which we
ultimately agree.    See ID at 13-14.     Regarding the agency’s assertion that the
administrative judge failed to address the senior safety advisor’s specific bias
toward the MEDCOM Safety program, the administrative judge did consider
whether she generally had any bias and concluded that she did not. ID at 10
(citing Hillen, 35 M.S.P.R. at 458).             Regarding its argument that the
administrative judge failed to make specific credibility findings concerning the
potential biases of the selecting official and selection panel member even though
he found that DG’s testimony was biased, an administrative judge’s failure to
discuss each Hillen factor does not mean that he did not consider each factor.
Stein v. U.S. Postal Service, 57 M.S.P.R. 434, 440 (1993). We have considered
the agency’s claim that these witnesses were biased against DG and so their
testimony should not be credited, but conclude that a different outcome is not
warranted. PFR File, Tab 1 at 18-20. The testimony these witnesses offered was
consistent with the testimony offered by the other witnesses, and was consistent
with the documentary record as a whole, as outlined above. 7 For the foregoing

7
  As the agency notes in its petition for review, there is a discrepancy concerning
whether the applicants for the merit promotion certificate of eligibles were de -selected
on January 12, 2017, as reflected on the Request for Personnel Action tracker, the
auditing statement, and the testimony of the HR specialist, or in April 2017, as reflected
in the selecting official’s testimony. Petition for Review (PFR) File, Tab 1 at 20; see
IAF, Tab 9 at 74, 92; Tab 23 at 22-23; HT at 268-69; ID at 3. However, we conclude
that this apparent discrepancy is immaterial to the outcome of this appeal, because the
timing of the de-selection decision has no bearing on our determination that the
appellant’s promotion was not the result of a prohibited personnel practice, because the
                                                                                        20

      reasons, we deny the petition for review and affirm the initial decision, r eversing
      the agency action reducing the appellant’s grade and pay.

                                            ORDER
¶29         We ORDER the agency to cancel the action reducing the appellant’s grade
      and pay, and to restore him to the Safety and Occupational Health Manager,
      GS-0018-14 position, effective May 26, 2019. See Kerr v. National Endowment
      for the Arts, 726 F.2d 730 (Fed. Cir. 1984).       The agency must complete this
      action no later than 20 days after the date of this decision.
¶30         We also ORDER the agency to pay the appellant the correct amount of back
      pay, interest on back pay, and other benefits under the Office of Personnel
      Management’s regulations, no later than 60 calendar days after the date of this
      decision. We ORDER the appellant to cooperate in good faith in the agency’s
      efforts to calculate the amount of back pay, interest, and benefits due, and to
      provide all necessary information the agency requests to help it carry out the
      Board’s Order. If there is a dispute about the amount of back pay, interest due,
      and/or other benefits, we ORDER the agency to pay the appellant the undisputed
      amount no later than 60 calendar days after the date of this decision.
¶31         We further ORDER the agency to tell the appellant promptly in writing
      when it believes it has fully carried out the Board’s Order and of the actions it has
      taken to carry out the Board’s Order. The appellant, if not notified, should ask
      the agency about its progress. See 5 C.F.R. § 1201.181(b).
¶32         No later than 30 days after the agency tells the appellant that it has fully
      carried out the Board’s Order, the appellant may file a petition for enforcement
      with the office that issued the initial decision on this appeal if the appellant
      believes that the agency did not fully carry out the Board’s Order. The petition

      selecting official’s reasons for selecting the appellant for the position were not
      impermissible.
                                                                                           21

      should contain specific reasons why the appellant be lieves that the agency has not
      fully carried out the Board’s Order, and should include the dates and results of
      any communications with the agency. 5 C.F.R. § 1201.182(a).
¶33         For agencies whose payroll is administered by either the National Finance
      Center of the Department of Agriculture (NFC) or the Defense Finance and
      Accounting Service (DFAS), two lists of the information and documentation
      necessary to process payments and adjustments resulting from a Board decision
      are attached. The agency is ORDERED to timely provide DFAS or NFC with all
      documentation necessary to process payments and adjustments resulting from the
      Board’s decision in accordance with the attached lists so that payment can be
      made within the 60-day period set forth above.

                       NOTICE TO THE APPELLANT REGARDING
                             YOUR RIGHT TO REQUEST
                            ATTORNEY FEES AND COSTS
            You may be entitled to be paid by the agency for your reasonable attorney
      fees and costs. To be paid, you must meet the requirements set forth at title 5 of
      the United States Code (5 U.S.C.), sections 7701(g), 1221(g), or 1214(g). The
      regulations may be found at 5 C.F.R. §§ 1201.201, 1201.202, and 1201.203. If
      you believe you meet these requirements, you must file a motion for attorney fees
      and costs WITHIN 60 CALENDAR DAYS OF THE DATE OF THIS DECISION.
      You must file your motion for attorney fees and costs with the office that issued
      the initial decision on your appeal.

                               NOTICE OF APPEAL RIGHTS 8
            You may obtain review of this final decision. 5 U.S.C. § 7703(a)(1). By
      statute, the nature of your claims determines the time limit for seeking such

      8
        Since the issuance of the initial decision in this matter, the Board may have updated
      the notice of review rights included in final decisions. As indicated in the notice, the
      Board cannot advise which option is most appropriate in any matter.
                                                                                      22

review and the appropriate forum with which to file.              5 U.S.C. § 7703(b).
Although we offer the following summary of available appeal rights, the Merit
Systems Protection Board does not provide legal advice on which option is most
appropriate for your situation and the rights described below do not represent a
statement of how courts will rule regarding which cases fall within their
jurisdiction.   If you wish to seek review of this final decision, you should
immediately review the law applicable to your claims and carefully follow all
filing time limits and requirements. Failure to file within the applicable time
limit may result in the dismissal of your case by your chosen forum.
      Please read carefully each of the three main possible choices of review
below to decide which one applies to your particular case. If you have questions
about whether a particular forum is the appropriate one to review your case, you
should contact that forum for more information.

      (1) Judicial review in general. As a general rule, an appellant seeking
judicial review of a final Board order must file a petition for review with the U.S.
Court of Appeals for the Federal Circuit, which must be received by the court
within 60 calendar days of the date of issuance of this decision.               5 U.S.C.
§ 7703(b)(1)(A).
      If you submit a petition for review to the U.S. Court of Appeals for the
Federal   Circuit,   you   must   submit   your   petition   to   the   court    at   the
following address:
                              U.S. Court of Appeals
                              for the Federal Circuit
                             717 Madison Place, N.W.
                             Washington, D.C. 20439

      Additional information about the U.S. Court of Appeals for the Federal
Circuit is available at the court’s website, www.cafc.uscourts.gov. Of particular
relevance is the court’s “Guide for Pro Se Petitioners and Appellants,” which is
contained within the court’s Rules of Practice, and Forms 5, 6, 10, and 11.
                                                                                   23

      If you are interested in securing pro bono representation for an appeal to
the U.S. Court of Appeals for the Federal Circuit, you may visit our website at
http://www.mspb.gov/probono for information regarding pro bono representation
for Merit Systems Protection Board appellants before the Federal Circuit . The
Board neither endorses the services provided by any attorney nor warrants that
any attorney will accept representation in a given case.

      (2) Judicial   or   EEOC     review   of   cases     involving   a   claim   of
discrimination. This option applies to you only if you have claimed that you
were affected by an action that is appealable to the Board and that such action
was based, in whole or in part, on unlawful discrimination. If so, you may obtain
judicial review of this decision—including a disposition of your discrimination
claims—by filing a civil action with an appropriate U.S. district court ( not the
U.S. Court of Appeals for the Federal Circuit), within 30 calendar days after you
receive this decision.     5 U.S.C. § 7703(b)(2); see Perry v. Merit Systems
Protection Board, 582 U.S. 420 (2017). If you have a representative in this case,
and your representative receives this decision before you do, then you must file
with the district court no later than 30 calendar days after your representative
receives this decision. If the action involves a claim of discrimination based on
race, color, religion, sex, national origin, or a disabling condition, you may be
entitled to representation by a court-appointed lawyer and to waiver of any
requirement of prepayment of fees, costs, or other security.           See 42 U.S.C.
§ 2000e-5(f) and 29 U.S.C. § 794a.
      Contact information for U.S. district courts can be found at their respective
websites, which can be accessed through the link below:
      http://www.uscourts.gov/Court_Locator/CourtWebsites.aspx.
      Alternatively, you may request review by the Equal Employment
Opportunity Commission (EEOC) of your discrimination claims only, excluding
all other issues. 5 U.S.C. § 7702(b)(1). You must file any such request with the
                                                                                24

EEOC’s Office of Federal Operations within 30 calendar days after you receive
this decision. 5 U.S.C. § 7702(b)(1). If you have a representative in this case,
and your representative receives this decision before you do, then you must file
with the EEOC no later than 30 calendar days after your representative receives
this decision.
      If you submit a request for review to the EEOC by regular U.S. mail, the
address of the EEOC is:
                            Office of Federal Operations
                     Equal Employment Opportunity Commission
                                  P.O. Box 77960
                             Washington, D.C. 20013

      If you submit a request for review to the EEOC via commercial delivery or
by a method requiring a signature, it must be addressed to:
                            Office of Federal Operations
                     Equal Employment Opportunity Commission
                                 131 M Street, N.E.
                                   Suite 5SW12G
                             Washington, D.C. 20507

      (3) Judicial     review   pursuant   to   the   Whistleblower    Protection
Enhancement Act of 2012. This option applies to you only if you have raised
claims of reprisal for whistleblowing disclosures under 5 U.S.C. § 2302(b)(8) or
other protected activities listed in 5 U.S.C. § 2302(b)(9)(A)(i), (B), (C), or (D).
If so, and your judicial petition for review “raises no challenge to the Board’s
disposition of allegations of a prohibited personnel practice described in section
2302(b) other than practices described in section 2 302(b)(8), or 2302(b)(9)(A)(i),
(B), (C), or (D),” then you may file a petition for judicial review either with the
U.S. Court of Appeals for the Federal Circuit or any court of appeals of
competent jurisdiction. 9   The court of appeals must receive your petition for

9
  The original statutory provision that provided for judicial review of certain
whistleblower claims by any court of appeals of competent jurisdiction expired on
                                                                                     25

review within 60 days of the date of issuance of this decision.               5 U.S.C.
§ 7703(b)(1)(B).
      If you submit a petition for judicial review to the U.S. Court of Appeals for
the Federal Circuit, you must submit your petition to the court at the
following address:
                               U.S. Court of Appeals
                               for the Federal Circuit
                              717 Madison Place, N.W.
                              Washington, D.C. 20439

      Additional information about the U.S. Court of Appeals for the Federal
Circuit is available at the court’s website, www.cafc.uscourts.gov. Of particular
relevance is the court’s “Guide for Pro Se Petitioners and Appellants,” which is
contained within the court’s Rules of Practice, and Forms 5, 6, 10, and 11.
      If you are interested in securing pro bono representation for an appeal to
the U.S. Court of Appeals for the Federal Circuit, you may visit our website at
http://www.mspb.gov/probono for information regarding pro bono representation
for Merit Systems Protection Board appellants before the Federal Circuit. The
Board neither endorses the services provided by any attorney nor warrants that
any attorney will accept representation in a given case.

December 27, 2017. The All Circuit Review Act, signed into law by the President on
July 7, 2018, permanently allows appellants to file petitions for judicial review of
MSPB decisions in certain whistleblower reprisal cases with the U.S. Court of Appeals
for the Federal Circuit or any other circuit court of appeals of competent jurisdiction.
The All Circuit Review Act is retroactive to November 26, 2017. Pub. L. No. 115 -195,
132 Stat. 1510.
                                                                       26

      Contact information for the courts of appeals can be found at their
respective websites, which can be accessed through the link below:
      http://www.uscourts.gov/Court_Locator/CourtWebsites.aspx.

FOR THE BOARD:                                  /s/ for
                                        Jennifer Everling
                                        Acting Clerk of the Board
Washington, D.C.
                                 DEFENSE FINANCE AND ACCOUNTING SERVICE
                                           Civilian Pay Operations

                          DFAS BACK PAY CHECKLIST
The following documentation is required by DFAS Civilian Pay to compute and pay back pay
pursuant to 5 CFR § 550.805. Human resources/local payroll offices should use the following
checklist to ensure a request for payment of back pay is complete. Missing documentation may
substantially delay the processing of a back pay award. More information may be found at:
https://wss.apan.org/public/DFASPayroll/Back%20Pay%20Process/Forms/AllItems.aspx.

NOTE: Attorneys’ fees or other non-wage payments (such as damages) are paid by
vendor pay, not DFAS Civilian Pay.

☐ 1) Submit a “SETTLEMENT INQUIRY - Submission” Remedy Ticket. Please identify the
     specific dates of the back pay period within the ticket comments.

Attach the following documentation to the Remedy Ticket, or provide a statement in the ticket
comments as to why the documentation is not applicable:

☐ 2) Settlement agreement, administrative determination, arbitrator award, or order.

☐ 3) Signed and completed “Employee Statement Relative to Back Pay”.

☐ 4) All required SF50s (new, corrected, or canceled). ***Do not process online SF50s
     until notified to do so by DFAS Civilian Pay.***

☐ 5) Certified timecards/corrected timecards. ***Do not process online timecards until
     notified to do so by DFAS Civilian Pay.***

☐ 6) All relevant benefit election forms (e.g. TSP, FEHB, etc.).

☐ 7) Outside earnings documentation. Include record of all amounts earned by the employee
     in a job undertaken during the back pay period to replace federal employment.
     Documentation includes W-2 or 1099 statements, payroll documents/records, etc. Also,
     include record of any unemployment earning statements, workers’ compensation,
     CSRS/FERS retirement annuity payments, refunds of CSRS/FERS employee premiums,
     or severance pay received by the employee upon separation.

Lump Sum Leave Payment Debts: When a separation is later reversed, there is no authority
under 5 U.S.C. § 5551 for the reinstated employee to keep the lump sum annual leave payment
they may have received. The payroll office must collect the debt from the back pay award. The
annual leave will be restored to the employee. Annual leave that exceeds the annual leave
ceiling will be restored to a separate leave account pursuant to 5 CFR § 550.805(g).
NATIONAL FINANCE CENTER CHECKLIST FOR BACK PAY CASES
Below is the information/documentation required by National Finance Center to process
payments/adjustments agreed on in Back Pay Cases (settlements, restorations) or as ordered by the Merit
Systems Protection Board, EEOC, and courts.
1.       Initiate and submit AD-343 (Payroll/Action Request) with clear and concise information
     describing what to do in accordance with decision.
2.       The following information must be included on AD-343 for Restoration:
        a.         Employee name and social security number.
        b.         Detailed explanation of request.
        c.         Valid agency accounting.
        d.         Authorized signature (Table 63).
        e.         If interest is to be included.
        f.         Check mailing address.
        g.         Indicate if case is prior to conversion. Computations must be attached.
        h.         Indicate the amount of Severance and Lump Sum Annual Leave Payment to be collected
              (if applicable).
Attachments to AD-343
1.        Provide pay entitlement to include Overtime, Night Differential, Shift Premium, Sunday
     Premium, etc. with number of hours and dates for each entitlement (if applicable).
2.        Copies of SF-50s (Personnel Actions) or list of salary adjustments/changes and amounts.
3.        Outside earnings documentation statement from agency.
4.        If employee received retirement annuity or unemployment, provide amount and address to
     return monies.
5.        Provide forms for FEGLI, FEHBA, or TSP deductions. (if applicable)
6.        If employee was unable to work during any or part of the period involved, certification of the type
     of leave to be charged and number of hours.
7.        If employee retires at end of Restoration Period, provide hours of Lump Sum Annual Leave to
     be paid.
NOTE: If prior to conversion, agency must attach Computation Worksheet by Pay Period and required
data in 1-7 above.
The following information must be included on AD-343 for Settlement Cases: (Lump Sum Payment,
Correction to Promotion, Wage Grade Increase, FLSA, etc.)
         a.      Must provide same data as in 2, a-g above.
         b.      Prior to conversion computation must be provided.
         c.      Lump Sum amount of Settlement, and if taxable or non-taxable.
If you have any questions or require clarification on the above, please contact NFC’s Payroll/Personnel
Operations at 504-255-4630.