Opinion ID: 76264
Heading Depth: 2
Heading Rank: 3

Heading: Data Entry and Maintenance

Text: 61 To facilitate the sharing of criminal information, GCIC Council Rules specify the codes, formats, and operating procedures that must be used in entering records, including warrants, into the CJIS network terminals. Ga. Comp. R. & Regs. r. 140-2-.13(a). 41 To ensure its procedures are followed, the GCIC provides procedural manuals and operations bulletins, which contain the necessary codes, procedures and guidance for record entry. 42 Ga. Comp. R. & Regs. r. 140-2-.13(a). The State publishes a CJIS Manual, which the Clayton County Sheriff's Office lists in its Standard Operating Procedures as a manual required to be kept at its Warrant Office computer terminal. 62 Due to the interdependence of the statewide and local CJIS networks, the local CJIS terminals in the Clayton County Sheriff's Office are subject to GCIC security requirements. The Standard Operating Procedure manual for the Clayton County Sheriff's Office provides that [a]ccess control to both the local level and GCIC [stateside CJIS] ... is an automated function of the local CJIS system. An operator must have a user account and password for access to the local CJIS system. The operator also must have a user account and a password that will clear them for access to the GCIC's statewide CJIS network or the local CJIS terminal will not allow access to the statewide network.