Opinion ID: 552879
Heading Depth: 2
Heading Rank: 2

Heading: Safety Committee Meeting Minutes

Text: 7 The Railway next argues that the district court erred in admitting minutes of a meeting of the Railway car department safety committee. The Railway claims that Gulbranson failed to lay a proper foundation to establish the admissibility of the evidence under exceptions to the hearsay rule and, in any event, that the minutes were irrelevant. We agree. 8 The safety committee was comprised of car department union employees. Their meeting occurred on April 10, 1985, and the minutes from the meeting were recorded April 16, 1985. The crucial language in the minutes read as follows: L.J. Hall and B.A. Chesney accidents were caused by slipping and falling related to ice and/or pellets on the ground. Pellets are a continuing problem which seem to defy solution. Over the Railway's objection, the district court ruled that the minutes constituted an admission by the Railway and admitted them into evidence. 9 Under Fed.R.Evid. 801(d)(2), a statement is not hearsay if it is offered against a party and is ... (D) a statement by the party's agent or servant concerning a matter within the scope of the agency or employment, made during the existence of the relationship. This rule requires the proffering party to lay a foundation to show that an otherwise excludible statement relates to a matter within the scope of the agent's employment. Breneman v. Kennecott Corp., 799 F.2d 470, 473 (9th Cir.1986); see also Tallarico v. Trans World Airlines, Inc., 881 F.2d 566, 572 (8th Cir.1989). 10 Here, the record is devoid of the necessary foundational evidence. The record reflects that Gulbranson sought the admission of the minutes during a side-bar conference at the close of his case. No witnesses were called to establish that the statements in the minutes were statements by the Railway's agents within the scope of their employment. Moreover, the minutes fail to identify the speaker or speakers of the particular statements at issue. Thus, Gulbranson failed to establish a proper foundation for admitting the minutes as an admission of a party, and the district court erred in admitting the minutes as such. 11 Gulbranson responds that the district court nevertheless had discretion to admit the minutes because the statements contained in the minutes were not hearsay. According to Gulbranson, the statements were not offered to prove the truth of the matter asserted, but rather to establish that the Railway had knowledge of the pellet problem. See Fed.R.Evid. 801(c). However, Gulbranson's counsel's own closing arguments elucidate the fallacy of this position: 12 If they did such a good job, why did they talk about it at safety meetings? Exhibit 14 [the minutes]--this is the first and most damaging thing, they can hide behind testimony from witnesses that say it was nice out there and perfect and wonderful, but they said at their own safety meetings that it was a continuing problem. 13 Tr. at Vol. IV, p. 44. 14 Clearly, counsel is arguing the truth of the matter asserted in the minutes. Fed.R.Evid. 801(c). 15 Additionally, the minutes were inadmissible because they were irrelevant. See Fed.R.Evid. 401, 402. Under Fed.R.Evid. 401, relevant evidence is evidence having any tendency to make the existence of any fact that is of consequence to the determination of the action more probable or less probable than it would be without the evidence. 16 Here, the minutes have no tendency to make the existence of any fact that is of consequence more or less probable because the evidence is too remote in time from the date of the accident. See Tallarico, 881 F.2d at 572. The accident occurred on July 20, 1984, while the minutes recorded a meeting held on April 10, 1985, some eight to nine months later. 1 The fact that the Railway may have been aware of a continuing problem in April of 1985, is not probative of its knowledge in July of 1984. Moreover, Gulbranson offered no evidence to establish that the reference to a continuing problem related back to the date of the accident. 17 Having concluded that the minutes were inadmissible, we must determine whether the admission of the minutes constituted prejudicial error, warranting a new trial. We believe it did. The evidence of negligence was not so overwhelming that we can conclude that the same verdict would almost necessarily follow absent the erroneous admission of the minutes. See Parshall v. Minneapolis & St. L. Ry. Co., 35 F. 649, 651 (8th Cir.1888), aff'd mem. 154 U.S. 510, 14 S.Ct. 1149, 38 L.Ed. 1074 (1893). Furthermore, the closing argument of Gulbranson's counsel highlighted the statements in the minutes and suggested that they amounted to strong evidence of the Railway's negligence-evidence warranting more credibility than the live testimony of the witnesses.