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<s>[INST] In the context of INFOR Docs, tell me about Terms setup? [/INST] Terms setup If you use Receivables and you have negotiated special payment terms with a customer, then you must create those terms. The terms that you create are used to calculate invoice due dates and discount information. You can assign a terms code to customers, invoices, debit memos, credit memos, vendors, and purchase orders. If you use Payables and one of these is true, then you can define the terms: You have negotiated special payment terms with a vendor You have established corporate guidelines when paying invoices The terms that you define are used to calculate invoice due dates and discount information. You can assign a terms code to vendors, customers, invoices, debit memos, and purchase orders. These are the set up tasks: Term code previews Payment terms .</s>

<s>[INST] In the context of INFOR Docs, tell me about Uses of terms codes? [/INST] Uses of terms codes These Financials and Supply Management solutions use terms codes: Payables You can assign terms codes to vendors, locations, and invoices. Terms codes are used to automatically calculate invoice due date and discount information. Receivables You can assign terms codes to debit memos, credit memos, customers, and invoices. Terms codes are used to automatically calculate due dates and discount information. Bills of Exchange: Terms codes are used to calculate due dates for recreated bills of exchange and create open item debit memos. Billing You can assign terms codes to invoices for ship-to customers. Terms codes are used to calculate invoice due date and discount information. Match You can assign terms codes to invoices. Terms codes are used to calculate invoice due date and discount information. Item and Order Billing You can assign terms codes to orders. Terms codes are used to calculate invoice due date and discount information. Purchasing You can assign terms codes to purchase orders. Terms codes are used to calculate invoice due date and discount information. .</s>

<s>[INST] In the context of INFOR Docs, tell me about Difference between prox and split terms? [/INST] Difference between prox and split terms You can define specific days of the month as the net due date and optional discount dates with both split and prox terms. Split terms have the added ability to split a month into five segments, each having a unique net due date and discount date. The key difference is the number of due dates during the month. Use Prox terms to limit the number of due dates to one per month. Use split terms to have more than one net due date each month. .</s>

<s>[INST] In the context of INFOR Docs, tell me about Net terms? [/INST] Net terms Net terms are used to establish a net due date based on a set number of days from the invoice date. You can calculate the discount amount and the discount date from the discount percent and the discount day. The discount percent and the discount day must be defined. The discount percent cannot be greater than 100, and the discount day must be less than the net due day. .</s>

<s>[INST] In the context of INFOR Docs, tell me about Creating net terms? [/INST] Creating net terms Select Financials > Payables > Payables Setup > Terms Codes > Payment Terms. Or select Financials > Receivables > Setup > Payment Terms > Payment Terms. Click Create. Specify the Payment Terms and its Description. In the Terms Type field, select Net. On the Net tab, specify this information: Discount Percent Specify the discount percent and the number of days after the invoice date that a discount can be taken. Discount Day Specify the discount percent and the number of days after the invoice date that a discount can be taken. Net Day Specify the number of days or months to add to the invoice date to calculate the net due date. Net Months Specify the number of days or months to add to the invoice date to calculate the net due date. Anticipation Select this check box if invoices that are assigned to this net payment terms code are eligible for anticipation discount in Payables If you select this check box, then an anticipation discount percent must be defined in Vendor. Click Save. Optionally, you can test a term code using a sample invoice date and amount on the Preview tab. .</s>

<s>[INST] In the context of INFOR Docs, tell me about Prox terms? [/INST] Prox terms Prox terms are used to define a specific day of the month as the net due date and optional discount due date. Use prox terms to establish a net due date for all invoices that are generated during a defined period. For example, paying all invoices due on or before the 31st of the month. Prox is short for the Latin term "proximo mense" and means in the next month. Invoices that do not meet the designated cutoff date for one month are paid in the next month. This is similar to the rationale that credit card companies use to produce billings. Your monthly bill includes charges up to a specified cutoff date. All charges after that date are included in the next month's bill. Example This example shows prox term near the cutoff day. Assume this information about the sample invoice: Variable Value Invoice Date February 20 Invoice Cutoff Date 20 Invoice Amount 100.00 Prox Day 15 Discount Percent 5.0% Net Due Date March 31 These are the results: Discount Date Discount Percent Discount Amount Due Date Amount Due March 15 5.0% 5.00 March 31 100.00 If the invoice was a day later, February 21, then these dates are the differences: The discount date is April 15. The due date is April 30. .</s>

<s>[INST] In the context of INFOR Docs, tell me about Creating prox terms? [/INST] Creating prox terms You can create prox terms in either Payables or Receivables setup. Select Financials > Payables > Payables Setup > Terms Codes > Payment Terms. Or select Financials > Receivables > Setup > Payment Terms > Payment Terms. Click Create. Specify the Payment Terms code and Description. In the Terms Type field, select Prox. On the Prox tab, specify this information: Invoice Cutoff Day Specify the cutoff day. This is used to determine the month in which an invoice comes due. Invoice dates that are less than or equal to this day have a net due date that is equal to the prox day in the following month. Any invoice date that falls after the cutoff day has a net due date of two months later than the prox day. Prox Day Specify the day of the month to calculate the discount date and due date. If you specify a Net Due Date or Net Due Days , then this field is used to calculate the discount date. Discount Percent Specify the discount percent for this prox terms code. If you specify the Net Due Date or Net Due Days fields, then this field is required. In the Net Due section, specify this information: Date Specify a net due date. This field overrides the Prox Day for due date calculations. If this field is defined, then you must also specify a Discount Percent. End Of Month Select this check box for a due date that is the end of the month. Months Forward For the due date to fall in a different month than the invoice date, specify the number of months in the future. Days This is Net Due Days. If you define Percent , then specify up to three days after the invoice date that a discount can be taken on a payment. From Select if this field is for Last Discount Date Calculated or for Invoice Date. In the Discount Due section, specify an Additional Days or Additional Months to add to the calculated discount date. Click Save. Optionally, you can test a term code using a sample invoice date and amount on the Preview tab. .</s>

<s>[INST] In the context of INFOR Docs, tell me about Multiple payment terms? [/INST] Multiple payment terms Multiple payment terms are used to create multiple due dates for a single invoice. A hierarchy of discount dates and percentages is optional. This example shows multiple payment terms with discounts. Discount Logic: Discounts are only offered if a payment is made before the first obligation date. Payments must be made on or before a discount date for a discount to be granted. The discount amount is calculated by multiplying the discount percentage by the total open obligation amount. If the payment amount is less than the amount due, the remainder is due on the obligation date. If the payment amount is enough to cover more than one obligation, the remaining obligations are not due until the originally defined due dates. Example An invoice amount of $500,000.00 is paid in quarterly payments with the first due date 60 days after the invoice date of January 1. Subsequent payments are due in 90 day increments. These are the discount options: Three percent discount if paid within 20 days after the invoice date (Jan. 21) Two percent discount if paid within 30 days after the invoice date (between Jan. 22 and Jan. 31) One percent discount if paid within 40 days after the invoice date (between Feb. 1 and Feb. 10) .</s>

<s>[INST] In the context of INFOR Docs, tell me about Creating multiple payment terms? [/INST] Creating multiple payment terms Select Financials > Payables > Payable Setup > Terms Codes > Payment Terms. or Select Financials > Receivables > Setup > Payment Terms > Payment Terms. Click Create. Specify the Payment Terms and its Description. In the Terms Type field, select Multiple. On the Multiple tab, specify this information: Total Number Of Payments Specify the total number of payments to schedule for an invoice. Split Discount Dates Select this check box to separate discount dates and amounts for each obligation. Anticipation Select this check box if invoices that are assigned to this multiple payment terms code are eligible for anticipation discount in Payables. In the Due Date Options section, specify this information: Invoice Cutoff Day Specify the invoice cutoff day to determine the due date month. If the invoice day falls on or before this day, then the invoice is due in the month following the invoice month. If the invoice day falls after this day, then the first day of the month following the invoice date is used. The payment dates are incremented by months. If you define the discount options, then you must specify values in the Discount Day field. First Payment Percent Specify the percent of the invoice amount to include in the first payment. The remaining amount is equally divided among subsequent payments. Due Days Specify the due days. From Select if this field is Last Discount Date Calculated or Invoice Date. Due Date Day If you specify Percent , then specify up to three days of the month through which a discount can be taken on a payment. Select the month of the day. Month Select the month of the due date day. Increment By Days Specify the number of days or months between scheduled payments. Months Specify the number of days or months between scheduled payments. In the Discount Options section, specify this information: Percent Specify up to three discount percentages to apply to all invoices that are assigned the multiple payments term code. Due Days If you define Percent , then specify up to three days after the invoice date that a discount can be taken on a payment. Select whether this field is for Last Discount Date Calculated or for Invoice Date. Date Day If you specify Percent , then specify up to three days of the month through which a discount can be taken on a payment. Select the month of the day. Month Select the month of the date day. Click Save. Optionally, you can test a term code using a sample invoice date and amount on the Preview tab. .</s>

<s>[INST] In the context of INFOR Docs, tell me about Fixed days terms? [/INST] Fixed days terms Fixed days terms can be used to establish obligations on certain days of the month or days of the week. There are no discounts with this type of terms code. .</s>

<s>[INST] In the context of INFOR Docs, tell me about Calculation of first due date? [/INST] Calculation of first due date The calculation of the first due date depends on several user-defined variables: The number of days between the invoice and the first obligation is used to calculate the date of the first obligation. The days for adjustment, if specified, are also used to calculate the date of the first obligation. Days for adjustment are used when a calculated due date falls between two fixed days of the month. Multiple obligations are adjusted by the days between payments to be at least that many days between obligations. A number that is larger than the number of days between the fixed payment days can cause a fixed payment day to be skipped. This depends on the size of the adjustment days range. Example This example shows the obligation structure of a fixed days terms code. Assume this information about the sample invoice: Variable Value Number of payments 7 Days between invoice and first due date 10 Days between payments 8 Fixed payments days of month 5 15 25 Fixed payments days for adjustment 3 If the number of obligations is 7 and the days of the month are 5, 15 and 25, then seven obligations are created. The due dates are the 5th, 15th and the 25th, alternating until all seven obligations are created. If the number of days between the invoice and the first obligation falls on the 27th and the days for adjustment is 3, then the first obligation can be adjusted by three days. There must be an earlier date to use as the first obligation. In this case, the invoice date plus the days between the invoice date and the first due date is 27. The 25th is within the three day adjustment range. From this set of variables, the first obligation date is the 25th. .</s>

<s>[INST] In the context of INFOR Docs, tell me about Creating fixed days terms? [/INST] Creating fixed days terms Select Financials > Receivables > Setup > Payment Terms > Payment Terms. Click Create. Specify the Payment Terms and its Description. In the Terms Type field, select Fixed Days. On the Fixed Days tab, specify this information: Number of Payments Specify the total number of payments. Days between Invoice And First Due Date Specify the number of days between the invoice date and the first due date. Days Between Payments Specify the number of days between payments. In the Fixed Payments section, specify this information: Days of Month Specify up to five fixed days that scheduled payments are due. Days of Week Specify up to two fixed days of the week that scheduled payments are due. Days for Adjustment To automatically adjust a payment due date that falls between the fixed days you have defined, specify the number of adjustment days. Click Save. Optionally, you can test a term code using a sample invoice date and amount on the Preview tab. .</s>

<s>[INST] In the context of INFOR Docs, tell me about Split terms? [/INST] Split terms Split terms are used to define the net due date and discount date as a specific day of the month, depending on the invoice date. Split terms can divide a month into five segments, each having a unique net due date and discount date. Assume this structure for the split terms code: Invoice Date Range Discount On Due On Months Forward 28 - 7 9 15 8 - 12 14 20 13 - 18 19 End of Month 19 - 27 3 10 1 The entire range of invoiced dates can only include two overlapping months. You can calculate the ending day of the range from the beginning day of the next range: Invoice Date Discount Date Due Date January 2 January 9 January 15 January 8 January 14 January 20 January 15 January 19 January 31 January 22 February 3 February 10 January 28 February 9 February 15 .</s>

<s>[INST] In the context of INFOR Docs, tell me about Creating split term payments? [/INST] Creating split term payments Select Financials > Receivables > Setup > Payment Terms > Payment Terms. Click Create. Specify the Payment Terms and its Description. In the Terms Type field, select Split. On the Split tab, specify this information: From Specify up to five day ranges. Specify only the beginning days for the ranges. The ending days are calculated. Discount On To specify a discount day for the day range, specify up to five days and specify an amount in the Discount Percent field. Due On Specify a number for a due date that is a specific day of the month. For example, specify 1 for January, 2 for February, and 3 for March. End Of Month Select this check box if the due date is the end of the month. Months Forward If the due date falls in a different month than the invoice date, then specify up to five months forward. Discount Percent Specify the discount percent. Net Due Days Specify the number of days to add to the invoice date to calculate the invoice due date. Anticipation Select this check box if invoices that are assigned this split terms code are eligible for anticipation discount. If this check box is selected, then an anticipation discount percent must be defined at the company level. Click Save. Optionally, you can test a term code using a sample invoice date and amount on the Preview tab. .</s>

<s>[INST] In the context of INFOR Docs, tell me about Prepayment terms? [/INST] Prepayment terms A prepayment is any payment that is received before invoicing occurs. When you assign a prepayment terms code to a transaction, the calculated net due date is the transaction date and no discount is applied. .</s>

<s>[INST] In the context of INFOR Docs, tell me about Creating prepayment terms? [/INST] Creating prepayment terms Select Financials > Receivables > Setup > Payment Terms > Payment Terms. Click Create. Specify the Payment Terms and its Description. In the Terms Type field, select Prepayment. Specify the Discount Percent. Click Save. .</s>

<s>[INST] In the context of INFOR Docs, tell me about Creating terms code previews? [/INST] Creating terms code previews Select Financials > Payables > Payables Setup > Terms Codes > Payment Terms Preview. Or select Financials > Receivables > Setup > Payment Terms > Payment Terms Preview. Click Create. Specify Payment Terms , an Invoice Date , and Invoice Amount , and Number Of Decimals. Click Save. .</s>

<s>[INST] In the context of INFOR Docs, tell me about Payables fund accounting rules? [/INST] Payables fund accounting rules If you have fund accounting enabled, you can create rules that specify how funds are distributed. Optional fund accounting rules have been enabled for the creation of detail invoice accrual general ledger account entries and check payment offsets. See Enabling and disabling fund accounting. .</s>

<s>[INST] In the context of INFOR Docs, tell me about Creating Payables fund accounting rules? [/INST] Creating Payables fund accounting rules Select Fund Accounting Rules. Click Create. Complete the fields. Specify this information: Type Select whether the fund accounting rule is for Expense Accrual or Payment. Create the same rule set for both types. Creating the same rule set ensures that the same logic for these account entries: Payables invoice accrual general ledger account entries with a type of Expense Accrual ; and Corresponding offset invoice accrual general ledger account entries created for payment processing with a type of Payment. Click Save. .</s>

<s>[INST] In the context of INFOR Docs, tell me about Payables fund accounting example? [/INST] Payables fund accounting example This is an example of how fund account rules are used for Payables invoice creation and cash application processing. With fund accounting enabled, invoice accrual general ledger account entries are calculated in this order: Expense Accrual Type for invoice creation or Payment Type for payment process finance structure rules. The general ledger chart account from the invoice’s accrual code general ledger account. Remaining elements from originating invoice distribution. .</s>

<s>[INST] In the context of INFOR Docs, tell me about Payment processing setup? [/INST] Payment processing setup Sign in as Process Server Administrator, and select Configuration > Service Definitions. Click Create to create a process record, or verify that service process is enabled on an existing service definition. This table shows tasks, their services, and resulting process records. Task Service Process record Creating electronic payments APPaymentFiles ExportPaymentOutputFiles 1099 processing US1099TapeFiles ExportUS1999File Tax ID Number CSVOutputFile ExportCSVFiles To set up the directories to which to move the files, select Configuration > System Configuration. Open the system record. The DataFileDirectory on the Properties tab is the server directory to which the files were moved. The DestinationDirectory is a remote directory on the client server and is used only to move the files to another server or location. Use this if you are working on a server, in the cloud, or are using a third-party printing solution. If you are using the DestinationDirectory , you still must define a DataFileDirectory which is used for a staging directory. Files are staged there, moved to the DestinationDirectory , and then deleted from the DataFileDirectory If you are working on premises, the DataFileDirectory must be an existing folder on the server on which the application is running. If you are not moving data to another location, then leave the DestinationDirectory Value field blank. If you are working in the cloud, you can set up the DataFileDirectory with any directory value. This becomes a “virtual directory” for processing. The DestinationDirectory setup is then required to get the output files to an appropriate location. Specify the location of the DestinationDirectory within the destination server in the Value field in DestinationDirectory To set the access criteria to the destination server, you must create a File Transfer Connection record. To create a File Transfer Connection record, go to the System Configuration page, and click the File Transfer tab. Click Create , and specify this information: Host Specify the web address of the final destination server. Protocol If Ftp is selected, specify this information: User Specify the user name of the login to the host directory. Password Specify the password of the login to the host directory. File System Select the file system. Protocol If Sftp is selected, specify this information: Enable Host Key Checking Select if the site uses host key checking. If selected, specify the Host Key Path. Authentication Type Select the authentication type, and then specify the User And Password or User And Private Key and Passphrase. File System Select the location of the file system. Click Test Connection. .</s>

<s>[INST] In the context of INFOR Docs, tell me about Invoice approval setup? [/INST] Invoice approval setup Using invoice approval means that you require at least one approval for invoices before they can be paid. If you use invoice approval for your company, there are some setup procedures that you must perform: Invoice assignment rules Approval roles Routing categories Approval codes and levels Routing rules .</s>

<s>[INST] In the context of INFOR Docs, tell me about Creating invoice assignment rules? [/INST] Creating invoice assignment rules An invoice assignment rule is used to determine which payables processor to assign to a specific invoice. Select Invoice Assignment Rules. Click Create. Complete the fields. Click Save. .</s>

<s>[INST] In the context of INFOR Docs, tell me about Creating invoice approval roles? [/INST] Creating invoice approval roles Roles are defined and used for invoice routing and approval. Select Invoice Approval Roles. Click Create. Complete the fields. Click Save. .</s>

<s>[INST] In the context of INFOR Docs, tell me about Creating invoice routing categories? [/INST] Creating invoice routing categories Invoice approval categories are used by the invoice routing approval rules that use routing by role. Select Invoice Routing Categories. Click Create. Complete the fields. Click Save. .</s>

<s>[INST] In the context of INFOR Docs, tell me about Creating invoice routing rules? [/INST] Creating invoice routing rules Invoice routing rules are used to determine to whom an invoice is routed for approval. It is created in the same manner as invoice assignment rules. Select Invoice Routing Rules. Click Create. Complete the fields. Specify this information: Invoice Routing Rule Select a condition using Infor Pattern Language (IPL) syntax. The condition defines the selection criteria for the custom group. Click Save. .</s>

<s>[INST] In the context of INFOR Docs, tell me about Creating invoice approval codes and levels? [/INST] Creating invoice approval codes and levels Select Invoice Approval Codes. Click Create. Complete the fields. Specify this information: Uses Team Member Assignment Select this check box to enable dynamic member assignment. Users can assign the invoice to a specific approver on the team within the routing approval path. Initial Approval Level Select the first person who is authorized to approve the invoice. Final Approval Level Select the final person who is authorized to approve the invoice. Click Save. In the Invoice Approval Levels section, click Create. Complete the fields. In the Escalation Settings section, specify this information: Escalate After Specify the number of days after which this approval is escalated to the next level. Days to Select whether to escalate the invoice to the Next Approval Level or to a Specific Approval Level. Approval Level If you select Specific Approval Level in the Days to field, then specify the level to which to escalate the invoice. Click Save. .</s>

<s>[INST] In the context of INFOR Docs, tell me about Creating groups for invoice approval codes? [/INST] Creating groups for invoice approval codes Use this procedure to group existing approval codes into levels in an approval route that can be added to a routing rule. The approval route consisting of these new approval code groups will route through all approval code group levels per the setup. Select Invoice Approval Code Groups. Click Create. Complete the fields. Click Save. .</s>

<s>[INST] In the context of INFOR Docs, tell me about Updating invoices requiring approval? [/INST] Updating invoices requiring approval Select Update Invoices Requiring Approval. Optionally, select a Company. Clear this field to run the update for all invoices that are unreleased. Click Submit. .</s>

<s>[INST] In the context of INFOR Docs, tell me about Creating custom groups in Payables? [/INST] Creating custom groups in Payables Custom groups are used throughout the system as an action parameter to select the records to update. Custom groups can be added to actions if a custom group field exists. Use this procedure to create custom groups for invoice approval in Payables: Sign in as Application Administrator. Select Financials > Payables > Payables Setup > Invoice Approval Setup > Custom Groups. Click Create. Specify this information: Custom Group Specify a name for the custom group. Description Specify a description. If this field is blank, then the custom group name is used. Effective Date Specify the date when the custom group becomes effective. If this field is blank, then the current date is used. Business Class Specify the business class value by searching from the list of all business classes in all solutions. This business class is used for the specified Condition. Condition Specify or build a condition using Infor Pattern Language (IPL) syntax. The condition defines the selection criteria for the custom group. If you do not know IPL syntax, click Builder to access the Condition Builder tool. Click Save. .</s>

<s>[INST] In the context of INFOR Docs, tell me about Splitting a Payables invoice import into multiple threads? [/INST] Splitting a Payables invoice import into multiple threads Use this procedure to split a large volume of invoices in a run group into multiple threads. The invoices in each thread are loaded and processed concurrently. Sign in as Async Administrator. On the All Queues tab, locate and open these queues: PayablesImport BudgetEditCallback Specify the maximum active actions for the queues. For the PayablesImport queue, the max active actions must be at least equal to the number of threads you will be running concurrently. For the BudgetEditCallBack queue, specify from 20 to 40 max active actions. Optionally, in the PayablesImport queue, delete the PayablesInvoiceDistributionImport.LoadInterfaceDistributions queue mapping. Click Save. Sign in as Administration Console. Create two configuration parameters: Specify this information: Component Specify config. Key Specify PIIMultiThread. Type Select Boolean. Value Specify true. Specify this information: Component Specify config. Key Specify PIIThreads. Type Select Numeric. Value Specify the number of threads to divide the run group. Click Save. On the Analytic Cube tab, select the PIIMultiThread and PIIThreads configuration parameters. Right-click and select Refresh. Sign in as Application Administrator. In Payables , select Invoice Interface Maintenance. Click Multi Thread Interface Payables Invoices. Complete the fields and specify the number of threads to include in the interface. For information about invoice interfaces, see the Payables User Guide.. Click Submit. Click the Results tab to view the results. .</s>

<s>[INST] In the context of INFOR Docs, tell me about Processing increased budget edits for interfaced invoices? [/INST] Processing increased budget edits for interfaced invoices Use this procedure to set up processing more budget edits for interfaced invoices. Sign in as Administration Console. Click Create. Specify this information: Component Specify config. Key Specify the budget edit file. For Payables, specify UseBudgetEditCallBackBatchAP. For Requisitions, specify UseBudgetEditCallBackBatchRQ. For Purchasing, specify UseBudgetEditCallBackBatchPO. For Cash Management, specify UseBudgetEditCallBackBatchCB. Type Select Boolean. Value Specify true. Click Save. Optionally, create another parameter to increase the quantity of threads: Specify this information: Component Specify config. Key Specify BudgetEditCallbackBatchThreads. Type Select Numeric. Length Specify 2. Value Specify the number of threads by which to increase the quantity of processes. The default is 4 threads. Click Save. On the Analytic Cube tab, select the new parameters. Right-click and select Refresh. .</s>

<s>[INST] In the context of INFOR Docs, tell me about Expense Management interface? [/INST] Expense Management interface Configure the Expense Management interface for the integration with Financials & Supply Management See the Financials and Supply Management Integration Guide for Infor Expense Management. .</s>

<s>[INST] In the context of INFOR Docs, tell me about Configuring the interface for Expense Management? [/INST] Configuring the interface for Expense Management Use this procedure to process Expense Management data in FSM. Sign in as Application Administrator. Select Expense Management Interface > Configuration. Click Create. Use the default values to complete the fields. Click Save. .</s>

<s>[INST] In the context of INFOR Docs, tell me about Managing credit card vendors? [/INST] Managing credit card vendors Use this procedure to add credit card issuers to the Expense Management interface for the processing of credit card expenses in FSM For credit card expenses where the payment is made to the credit card vendor directly, the Pay Vendor field on the invoice is set to the credit card vendor. Sign in as Application Administrator. Select Expense Management Interface > Credit Card Vendors. Click Create. Complete the fields. Click Save. .</s>

<s>[INST] In the context of INFOR Docs, tell me about Expense Management - Relating finance structures to expense types? [/INST] Relating finance structures to expense types Relate a finance structure to an expense type after all expense types are published in Expense Management. Sign in to Financials & Supply Management and access Expense Management Interface > Expense Types. Click Create. Specify this information: Finance Structure The finance structure is the accounting string that is used as the default value for the distribution account on payables invoice distribution. Select each finance structure component or select the icon in the Finance Structure field and specify a value for each component. Click Save. .</s>

<s>[INST] In the context of INFOR Docs, tell me about Changing EAM trade accounts? [/INST] Changing EAM trade accounts Use this procedure to override Enterprise Asset Management trade accounts associated with vendors in FSM. Sign in as Application Administrator. Select EAM Account Override. Click Create. Complete the fields. Click Save. .</s>

<s>[INST] In the context of INFOR Docs, tell me about Document management interface rules? [/INST] Document management interface rules Document management interface rules are used to map values that are required for processing invoices. Custom groups are used to specify values for Company , Currency , and Terms Code Business classes are created to process these actions. Any field available on the DocumentInterfaceInvoice business class can be used in the interface rule definition. If a client is using USD as the currency value, the document management interface currency rule is used to map these values to USD : $ US$ $US US $ $USD $ USD Vendor mapping Vendor Group is used to define which fields are specified when determining a valid vendor. If any of the specified fields are selected, the External ID field is matched with the selected fields. If there is no valid vendor, then these default rules are used for mapping: ServiceContract.Vendor PurchaseOrder.Vendor External ID fields specified in VendorGroup: EDI Number Legacy Vendor Global Location Number Reference1 Reference2 Customer Tax ID VAT Registration Number Vendor Account Vendor Name Vendor Search Name Remit To Name Remit To Address For example, you can specify the External ID as Tax ID and the value is 22-33333333. The import process uses this information to get the Vendor Number, which is required to create the invoice in Payables. .</s>

<s>[INST] In the context of INFOR Docs, tell me about Creating document management interface rules? [/INST] Creating document management interface rules Select Financials > Payables > Payables Setup > Document Management Interface Rules. Click Create. Specify this information: Name Specify a name for the rule. Description Specify a description for the rule. Type Select whether to create a rule for Company , Payment Terms , or Currency. Rule Select a custom group rule from the list. Company Select a company. This field is only available if Company is selected as the rule type. Payment Terms Select a payment term. This field is only available if Payment Terms is selected as the rule type. Currency Select a currency. This field is only available if Currency is selected as the rule type. Click Save. .</s>

<s>[INST] In the context of INFOR Docs, tell me about Match setup? [/INST] Match setup This list shows the setup that is required for invoice match: Companies Rules and rule groups Match tables Reason codes Add on charges Reporting setup See the Match User Guide to process data after the setup is complete. .</s>

<s>[INST] In the context of INFOR Docs, tell me about Prerequisites for Invoice Match setup? [/INST] Prerequisites for Invoice Match setup Before you can setup Match , you must set up prerequisite solutions in this order: Currency Global Ledger Cash Management Tax Payables , including company Purchasing company .</s>

<s>[INST] In the context of INFOR Docs, tell me about Setup hierarchy? [/INST] Setup hierarchy Complete the required setup for the Infor prerequisite solutions before you set up Match. Set up Match. Further setup depends on which Infor solutions your company has purchased. Note: Inventory Control and Purchasing must be set up next if your company is using all the Supply Management solutions. You can set up these optional solutions after you complete Inventory Control and Purchasing setup: Project Ledger Asset Accounting .</s>

<s>[INST] In the context of INFOR Docs, tell me about Creating a match company? [/INST] Creating a match company The Match company contains all parameters that can be used as default values during the match process. Some default values that are required in the setup of the Payables company and vendor are used if the parameters in the match company are unavailable. Sign in as Application Administrator. Select Financials > Payables > Match Setup > Match Companies. Click Create. Select a Company and provide a Name. On the Main tab, specify this information: Match Table Select a match table that contains the rule groups for match processing. Pool Option Select the method by which purchase orders or receipts and invoices are pooled for match. These pool options are available: Company Vendor : this is the largest pool as all transactions with the same company and vendor are matched. Select this option if your organization matches a single invoice to multiple POs often. Company Vendor Purchase Order : this is the recommended option. This combination evaluates the transaction using the purchase order as the key to the match process. The match only attempts to match invoices and receipts with the same purchase order number. Company Vendor Purchase Order Ship To Location : this option can be used only if the ship to location is required or different on the lines and an invoice per line is expected. Purchase Order Receipt Accrual Specify a temporary holding account. This is used to track the amount of inventory, non-stock, and special items that have been received but not yet invoiced. Item Cost Variance Suspense Specify a temporary holding account. This account is used to offset a cost difference between the invoice unit cost and receipt unit cost for an inventory item. This transaction is posted in Inventory Control This information is used with detail match for inventory items only. Invoice Tolerance Specify the posting account to use for differences between the invoice and the receipt at the invoice match and detail match level for non-inventory items. Receipt Write Off Specify the account to use to write off old receipts for non-inventory items that cannot be matched. Match Write Off Specify an account to use to write off amounts that you have paid for goods that you do not expect to receive. This includes goods that are written off when receipts are adjusted. Matched Not Received Specify a temporary holding account to use to post amounts you have paid for goods but not yet received. Used for inventory items only. Inventory Receipt Archival Specify the posting account to use to post amounts for items that: you paid for but do not expect to receive you received but do not expect to pay for AOC Differences Specify the account to use for posting add-on charge differences. This is valid when the invoice add-on charge is greater than the receipt or purchase order add-on charge when you perform detail-level matching. This is valid for both miscellaneous and non-landed add-on charges. This field is only valid if you are using Match Add-On Cost. Match Prepay Differences Specify the account to use to post match prepay differences for Invoice Level match transactions. Discrepancies for prepaid Detail Level match transactions are posted to the Item Cost Variance Suspense account or to the Item Expense account. This differences account also includes transactions that are closed after running Prepaid Invoice Not Received. Underbill Write Off This account is used in two circumstances. During an invoice level match, this account is used when the invoice amount is less than the receipt amount. The Open Receipt Archive results are posted to this account if no invoice exists for a receipt or if the invoice amount is less than the receipt amount. This account supersedes the Inventory Receipt Archival account. Note: The account structures for these accounts cannot be identical. On the Options tab, specify this information: Discount Recognition Select whether the discount accrual is generated during the match or when the payment is closed. Discount Accrual Account Specify an account to use in Match Discount Accrual as the posting account for the discount accrual. Invoice Detail No Receipt Select which account to use when an invoice is matched without a receipt. This is valid for a detail match for inventory items only. Invoice Detail Exceeds Receipt Select which account to use when the item quantity on an invoice exceeds the receipt quantity. This is valid for a detail match for inventory items only. Currency Rate Set Point Select when the currency rate was set for the purchase order. You can select at purchase order entry, receiving, or invoicing. Automatic Chargeback Hold Code Select the hold code to assign to chargebacks. Hold Receiver Until Inspected Select whether to withhold from matching the receiving lines that require inspection until inspection is complete. Summarize Inventory Distributions Select whether to summarize distributions or store them in detail in the match process ( Do Not Summarize ). You can use Summarize to view the items that were invoiced and the amount for which they were invoiced. Do Not Summarize is the recommended option for Match. Purchase Order Invoice Cancel Select whether paid invoices can be canceled. For Match, avoid using this option. Allow Zero Cost Invoice Select this check box if zero cost invoices can be defined. Leave the PO and receipt open for cost option 2 - No Charge. Enable Credit For Rebill Select this check box to use the credit for rebill functionality. Rebill functionality is used to correct invoices when incorrect unit costs are billed. It is recommended that you select this check box. Match Memo Delay Hard Edits Select this check box to interface invoices before Match credit memos. Often for Match, a credit and debit will be interfaced concurrently and will fail if the credit is interfaced before the invoice. It is recommended that you select this check box. EDI Invoice Automatic Release Select this check box if the company can automatically release EDI AP only invoices. ERS Location Control Select this check box if the company controls ERS by ship to location. ERS Cost Update Select this check box to change the cost for ERS receipts on PO Receiving. Ship Or Hold Return Goods Select whether returns to the vendor are physically shipped to the vendor or held at your location. Vendor Claim Write Off Amount Specify an amount to use to determine whether a return to a vendor is justified. The amount that is specified is compared to the value of an adjustment or rejection. The value of the adjustment or rejection must be greater than or equal to the minimum claim amount to create a return. This value can be defined at both vendor and company level. Vendor Claim Type Select the method by which the return is considered satisfied: Select Chargeback to generate a chargeback for each return. Select Credit Memo to wait for the vendor to send you a credit for the return. Select No Charge if you never receive credit for the return. For example, all returns are automatically replaced. Vendor Claims Chargeback Hold Code Select a hold code to assign to the chargeback. Use this field if a vendor return is made with a chargeback and you want to hold the chargeback for review. Replace Returned Goods Select this check box to automatically create a purchase order to replace goods that are returned to the vendor. On the Messaging tab, in the Invoice Entry Cost Review section, specify this information: PO Cost Messaging Select this check box to create purchase order cost messages. A message is generated if all of these conditions are met: The invoice is added. The cost on the invoice is not equal to the cost on the PO. The cost is on the invoice is outside the tolerance for PO cost messages on the Rule Group that you specified. The message is routed to the buyer for resolution. The match cannot proceed until the message is resolved. In the Service Item Review section, specify this information: Reconciliation Service Messaging This feature is enabled when the Invoice Entry Cost Messaging check box is selected. These options are available for messages from the reconciliation work list: Over Quantity And Cost is the recommended option if the cost goes over the tolerance. Extended Amount Only applies to service by amount type when the total of the service has been exceeded. Under Quantity And Cost and Over Or Under Quantity And Cost should only be selected if there is some contractual obligation to pay exactly what is on the service line. No Message can be selected if you decide against generating a message when service lines are matched in the reconciliation work list. In the Reconciliation Match section, complete the fields. Reconciliation Match is also referred to as the Work List and Smart Reconciliation Match. This section is where Match exceptions are specified. Often the match is forced and messages are sent to the buyers to resolve differences. If no message options are selected here, the Match is forced and differences are paid or charged back based on Match Specialist options. Using reconciliation messages is recommended. To create match process levels, see Creating match process levels. Click Save. .</s>

<s>[INST] In the context of INFOR Docs, tell me about Creating match process levels? [/INST] Creating match process levels A process level is set up for a Match company and holds fields that default onto match transactions at a lower level than the company. Select Financials > Payables > Match Setup > Match Companies. Open a match company. On the Process Levels tab, click Create. Specify a Process Level name, Description , and select the Default Process Level check box to make this the default process level. On the Main tab, specify this information: Pay Group Select a pay group to assign to the process level. A pay group is used for processing accounts payable payments. If this field is blank, the pay group that is assigned to the company is used. Address Specify the Country and Type of address for the process level. On the Codes tab, specify this information: You can define and maintain optional accounts payable processing codes for the company and assign a default cash code. The process level uses the accounts payable processing codes that are assigned to the company unless you override them in this tab. You can assign different codes to a process level, then define additional accounts payable codes. See the Payables User Guide. Cash Code The cash code that is assigned to the process level represents a bank account. If this field is blank, then the cash code that is assigned to the company or the pay group is the default value. Invoice Accrual Code Specify a code to use as a default value on an invoice during entry. If this field is blank, the code that is assigned to the company is used. Discount Code This code is assigned to the process level. It is used as a default value for an invoice during entry. If this field is blank then the discount code that is assigned to the company is used. Income Withholding Code This field is used as a default value for an income withholding accrual account to an invoice during entry. It is used to track reportable withholding for a vendor. If this field is blank, then the income withholding code that is assigned to the company is used. Secondary Withholding Codes Specify codes for secondary withholding. Retainage Accrual Code This is the default accrual code of invoices, payments, and distributions for vendor contracts with retainage. If specified on the process level, this overrides the retainage accrual code at the company level. Invoice Routing Category Specify the invoice routing category for the process level. Distribution Code This creates expense distributions or expense distribution shells for invoices or to split an invoice distribution into multiple distributions. On the Accounts tab, specify this information: Purchase Order Receipt Accrual This field is used as a temporary holding account. It is used to track the amount of inventory, non-stock, and special items that have been received but not yet invoiced. Item Cost Variance Suspense This is a temporary holding account. It is used to offset a cost difference between the invoice unit cost and receipt unit cost for an inventory item. This transaction is passed to Inventory Control for posting. Used with detail match. Used for inventory items only. Invoice Tolerance The posting account for differences between the invoice and the receipt at the invoice match level and detail match for specific situations. Receipt Write Off This account is used to write off old receipts for non-inventory items that cannot be matched. Match Write Off This account is used to write off amounts that you have paid for goods that you do not expect to receive. It is also used for goods that were written off when receipts are adjusted. Matched Not Received This temporary holding account is used to post amounts that you have paid for goods but have not yet received. Used for inventory items only. Inventory Receipt Archival This is the posting account used to post amounts for items that meet this criteria: you paid for but do not expect to receive you received but do not expect to pay for AOC Differences This account is used to post add-on charge differences when the invoice add-on charge is greater than the receipt/purchase order add-on charge. This is used for both miscellaneous and non-landed add-on charges when you perform detail-level matching. This field is only valid if you are using Match Add-On Cost. Match Prepay Differences This is the account that is used to post match prepay differences for Invoice Level match transactions. Discrepancies for prepaid Detail Level match transactions are posted to the Item Cost Variance Suspense account or the Item Expense account. This differences account also includes transactions that are closed after you run Prepaid Invoice Not Received. Underbill Write Off This account is used under two circumstances. During an Invoice Level match, this account is used when the invoice amount is less than the receipt amount. Open Receipt Archive posts to this account if there is no invoice for a receipt or if the invoice amount is less than the receipt amount. This account supersedes the Inventory Receipt Archival account. Item Detail Account Specify an item detail account. Recharge Expense Specify a recharge expense. Click Save. .</s>

<s>[INST] In the context of INFOR Docs, tell me about Match rules and rule groups? [/INST] Match rules and rule groups Match rules determine how invoice lines are matched to receipt lines. You define the hierarchy of invoice match rules within the match rule groups. Match rule groups consist of up to six individual match rules. You must assign at least one match rule group to a match table. You can assign up to three match rule groups to a match table. During match rule group setup, you decide how an invoice is matched. You determine: A match level. Invoice Match or Detail Match. A match type. One-to one, one-to all, all-to-one, or all-to-all. The order for the match level The match option to use. Extended, Unit, or Extended/Quantity. Tolerance rules for each rule. We recommend using a separate rule group for interfaced invoices or invoices that are received with EDI. .</s>

<s>[INST] In the context of INFOR Docs, tell me about Creating match rules and match rule groups? [/INST] Creating match rules and match rule groups Use match rule groups to organize the rules about how the match is performed for your organization. The rule group with its attached rules and tolerances are essential to a successful Match process. Rule groups consist of individual match rules and are assigned to match tables. Rule groups can also be assigned to the vendor class, vendor, Match company for use with messaging and invoices. Select Financials > Payables > Match Setup > Match Rules. Click Create. Specify a Rule Group name and description. Specify the match rules: If you use invoice messaging, then you must have at least one rule with a detail match level. That rule is assigned to the Match Company. Match Level Select Invoice Match or Detail Match Use Detail Match unless multiple POs to a single invoice are included in the match process. For Invoice Match, the receipts that are associated with the PO and invoice are closed. Type Select the type of matching from invoices to receipts. These are the options: All to One : all invoices to one receipt This selection is used to match multiple invoices to a single receipt. The receipt remains open for additional invoices if the open to match quantity on the receipt is not exceeded. One to One : one invoice to one receipt One to All : one invoice to multiple receipts Option These are the available options: Extended - This option looks at the total of the invoice line, does not take into consideration differences in the Unit Of Measure (UOM). For example, a line or 5@20 and 1@100 would both match. This rule can also be used for invoice match and only the total amount of the PO or receipt and invoice is considered. Unit Cost - For Detail Match, Unit Cost is recommended because it will look at all the pieces: cost, quantity and UOM. Extended and Quantity - This option is only for the Invoice Match level. The total of the PO and invoice and the total quantity are considered. To define match tolerances, see Defining match tolerances. Click Save. .</s>

<s>[INST] In the context of INFOR Docs, tell me about Defining match tolerances? [/INST] Defining match tolerances Match tolerances are considered when evaluating differences in the cost and quantity between the invoice and the PO or receipt. The tolerances are the maximum difference by which the invoice cost or quantity can exceed the PO cost or receipt quantity without generating a message or matching. If the difference is outside the tolerance, a message is generated or the match fails. Select Financials > Payables > Match Setup > Match Rules. Open a match rule or click Create. Complete the fields. Click Tolerances. In the PO Cost section, specify the Amount , Condition , and Percentage fields for the over and under unit cost. These tolerances are evaluated when adding an invoice and comparing the invoice cost to the PO cost. In the Regular Match section, complete the fields. The match is performed online or through the auto-match process. In the Reconciliation Match Messaging section, complete the fields. These tolerances are applied to invoices being worked in the reconciliation work list. Click Save. .</s>

<s>[INST] In the context of INFOR Docs, tell me about Match tables? [/INST] Match tables A match table is a structure that contains the rule groups for match processing. The match table and the match rule groups that are assigned to it are used to determine the processing rules and the processing level in which the match will occur. A match table consists of a match table type and match rule groups, which contain individual match rules. During match table setup, you decide which match rule groups are assigned to a match table. There can be up to three. Match tables can be assigned to the company, vendor class, and vendor. For example, the first rule group is used for online matching. The second rule group can be used during the auto matching process using some tolerances. The third rule group can use greater tolerances in a second auto process to try to match as many items as possible before they must be manually matched. You must define at least one match table for a company. You can create additional match tables to override at the vendor or vendor class. The match table type determines where the match table can be assigned. The table type can be: Company Vendor Both company and vendor If you have different rule groups for vendors, then you can assign these rule groups to a specific vendor, vendor class, and to individual invoices. Match rules can also be assigned to message selections. .</s>

<s>[INST] In the context of INFOR Docs, tell me about Creating match tables? [/INST] Creating match tables Select Financials > Payables > Match Setup > Match Table. Click Create. Complete the fields. Specify this information: Table Type Select whether the match table is used as the default at the company level, vendor level, or both. The recommended table type is Both. Detail Chargeback Type This field is used to guide the chargeback process net the over and under lines of a multiple-line invoice. The differences are netted to determine the amount of the chargeback. If you select Overbill , the chargeback is created for the lines that the invoice exceeds the PO or receipt cost. Select Net if chargebacks are created for the net difference between the invoice and receipt. The recommended chargeback type is Net. This applies to Detail Match invoices only. This table shows an example: Receipt Lines or Invoice Lines Difference 15.00 5.00 10.00 20.00 30.00 <10.00> The net chargeback is zero, and the overbill amount is 10.00. Rule Group The rule group is a collection of rules and tolerances. Assign up to three rule groups to the match table. Rule group 1 is required and is used for online matching. Click Save. .</s>

<s>[INST] In the context of INFOR Docs, tell me about Reason codes? [/INST] Reason codes Reason codes are assigned to chargebacks, invoices, and invoice messages for tracking and analysis purposes. For example, a reason code can indicate why an invoice was charged back or why an invoice was processed for payment without a match. Another example is indicating that your company is non-profit and does not pay sales tax. .</s>

<s>[INST] In the context of INFOR Docs, tell me about Creating reason codes? [/INST] Creating reason codes Select Financials > Payables > Payables Setup > Match Setup > Reason Code. Specify the Procurement Reason Code name and Description. Click Save. .</s>

<s>[INST] In the context of INFOR Docs, tell me about Add on charges and allowances? [/INST] Add on charges and allowances Add on charge and allowance codes are used to add a charge or allowance deduction to an invoice. Examples of added charges and allowances include freight insurance, freight charges, and duties. You can also indicate whether an add on charge and allowance is taxable or whether the charge and allowance is printed on the purchase order document. During add on charge setup, you decide whether an add on charge is landed. Select Yes to indicate that the add on charge is posted to the account on the purchase order line. Select No to indicate that the add on charge is posted to the account that is assigned during add on charge setup. If you do not know the freight charge when creating the purchase order, then you cannot frequently use add on charges. If you know the freight charges and you negotiate them with the vendor, then specify freight charges when you create the purchase order. If there is an add on charge on the invoice, but the amount is unknown, then use Zero Cost when you create the purchase order. .</s>

<s>[INST] In the context of INFOR Docs, tell me about Creating add on/allowance codes? [/INST] Creating add on/allowance codes Use this procedure to create add on charge/allowance codes for an invoice. Select Financials > Payables > Match Setup > Add On Charges. Click Create. Specify a Match Company and Description and an Add On Charge. Specify this information: Type Select a type for the code. Types are Cost , Allowance , Freight , and Insurance. Track Type Select a track type. Track types are Other AOC , Insurance , Freight , and Customs Charges. Spread Method Select a method of spreading or distributing add on charge/allowance amounts across the invoice. You can spread the cost by volume, weight, rate, amount, or quantity. No Spread can be used by both Expense and Match invoices, but an Expense invoice can only use the No Spread. For inventory items, if you use a spread method of Volume and Weight , then you must identify the weight for the item in Item Master You must also identify the stock cubic amount for the volume. For non-inventory items, you can add the volume and weight on the line. You must identify the weight and volume for the lines in order for it to spread. Add on charge can be spread on the PO by amount, quantity, weight, rate, and volume. Spread AOC on the invoice can be changed or added for amount and quantity only. The rate is identified on the add on charge when you add it to the purchase order. The rate is a percentage of the line's extended cost. Taxable Select this check box if the add-on charge is taxable. If you specified a tax code, then you must select Taxable in this field. Summarize Select this check box to summarize and print the add on charge/allowance amount for line items at the end of the purchase order. Print On PO Select this check box to print the add on charge/allowance on the purchase order or to transmit using EDI. Landed Select this check box if the add on charge is landed. A landed add on charge takes on the attributes of the line to which it is landed. If the add-on charge is landed, then the quantity that is on the add-on charge must be the same as the quantity on the goods. A non-landed add on charge takes on no attributes from the lines. The amount is posted to the posting account that is specified on the add on charge. Posting Account Select the account and dimensions that are defined for add on charge amounts. Difference Account Select the account and dimensions to which remaining add on charge amounts are posted due to a spread. Click Save. .</s>

<s>[INST] In the context of INFOR Docs, tell me about Smart Reconciliation setup? [/INST] Smart Reconciliation setup Smart Reconciliation is a self-service solution for Matching. In the invoice matching process, you must have a way to reconcile exception invoices. You can use Smart Reconciliation to complete the reconciliation process. Smart Reconciliation is used to reconcile exception invoices that do not pass the initial match in Matching and must be reviewed. .</s>

<s>[INST] In the context of INFOR Docs, tell me about Activating Smart Reconciliation? [/INST] Activating Smart Reconciliation Use this procedure to assign Smart Reconciliation functions to a finance resource. Select Application Administrator > Financials > Payables > Payables Setup > Finance Resources. Open a finance resource record. On the Smart Reconciliation tab, specify this information: Match Preference Select the match preference for the user. Select Detail Match , so that the user has access to the Detail Match page and can match invoices at the detail or line level. Select Invoice Match , so that the user has access to the Invoice Match page and can match invoices at the header level. Note: Invoice match will close any available receipt quantities. Select Both , so that the user has access to both the Detail Match and the Invoice Match page. Invoice Preference Select the type of invoices for the user. All Invoices : All invoices that are available for match for the company and configuration are displayed. Invoices with Receipt Lines : Invoices that are available to match are displayed. There are no PO cost messages open for the invoices and there is a receipt available to match. Display Only Select this check box to grant the user display-only access. Restrict Chargebacks If you select this check box, then all chargeback activity on the detail and invoice match pages are disabled. Default Invoice Template When creating an invoice in Manage Invoices, the invoice template default is the value that is specified on the Finance Resource. In the Assignments section, select Companies and one other option. Click Save. .</s>

<s>[INST] In the context of INFOR Docs, tell me about Receivables setup? [/INST] Receivables setup Prerequisites This list shows the setup that is required before you can set up Receivables : Global Ledger Currency Cash Management Terms Setup tasks This table shows the setup tasks that are required for Receivables. Setup task Description Customer groups Collections of customers that can be shared by multiple Receivables companies. See Customer groups. Customer classes Categories of customers with common characteristics. See Customer classes. Receivables companies Contain the rules and values for processing and reporting. See Receivables setup. Receivable process levels Represent a breakdown within a company, such as a division, a department, or a cost center. See Receivables process levels. Receivable default codes Specify default values for transactions when the codes are assigned during transaction entry or cash application. See Receivables code setup. Customers Specify customer names, addresses, credit limits, and rules for cash processing. See Customer setup. See the Receivables User Guide to process data after the setup is complete. .</s>

<s>[INST] In the context of INFOR Docs, tell me about Customer groups? [/INST] Customer groups A customer group is a collection of customers that can be shared by multiple Receivables companies. Sharing customers across companies can reduce setup time. Before you set up customer groups, you must plan your customer structure and basic processing rules. Customer group setup includes customer numbering options, aging rules, and currencies. The aging rules supply default values during company setup that can be overridden at the company level. Most multiple company setups have only one customer group and the same group is assigned to all companies. Customer balances can then be consolidated as part of one aging report across all companies. If you have different types of businesses and companies that do not overlap, then setting up multiple customer groups may be preferable. Requirements You must select a customer group before you specify a Receivables company. Each customer must be assigned to a customer group. You cannot assign a company to more than one customer group. .</s>

<s>[INST] In the context of INFOR Docs, tell me about Creating customer groups? [/INST] Creating customer groups Select Customer Group. Click Create. Specify the Customer Group code and description. On the Main tab, specify the Last Customer Number. In the Aging section, specify this information: Default Aging Method Select whether transactions are aged by due date or transaction date when aging across companies. Age Credits Select the method by which credit memos are aged when aging across companies. Age Payments Select the method by which payments are aged when aging across companies. Age Disputes Select the method by which disputes are aged when aging across companies. Aging Periods Specify the aging periods that are used when aging across companies. Specify the periods in consecutive and ascending order. If these fields are blank, then 30, 60, 90, and 120 are the default values. If the Additional Aging Periods check box is selected, then three additional aging periods are available for a total of seven aging periods. Current Days Specify the number of days that separate the current and future aging periods. Current and future aging periods contain transactions that are not past due for due date aging or past transaction date for transaction date aging. Additional Aging Periods Select this check box to show three additional Aging Periods fields and one additional Future Days field. Future Days If the Additional Aging Periods check box is selected, then specify the number of future days that are used when aging across companies. Transaction Sequence Select the transaction sequence that is used on aging reports when aging across companies. Display Date Select the date that is used to specify what open obligation data is displayed on aging reports. This option is used only for obligations and is not related to the aging method. In the Rules section, specify this information: Currency Specify the currency that is used when transaction amounts are combined across companies for customer group balances. Currency Display Select whether transaction amounts are displayed in the base currency or the transaction currency. Bill of Exchange Processing Select this check box if bills of exchange are processes by this customer group. Use Billing Receivables Portal Select this check box if the Billing and Receivables Portal is used by this customer group. In the Attachment Size section, specify the maximum size for the customer logo and select the unit of measurement for the maximum size. On the Options tab, specify this information: Processing Electronic Funds Transfers Select this check box if electronic funds transfers are processed for the customer group. If you select this check box, then also select whether the level of processing is company level, group level, or no processing. Use IDM Template If Processing Electronic Funds Transfers is set to the group level, select this check box if the IDM template is used for transfer notifications. EFT Notification Print Template If the Use IDM Template check box is selected, specify a transfer notification template. System Calendar Specify the calendar that is used to process electronic fund transfers. Due Days Specify the number of due days that are used to calculate the ending due date range. If you specify a number, then also select whether the number of days are actual days or bank days. Global Ledger Days Specify the number of global ledger days that are used to calculate the global ledger posting date for the cash deposit. If you specify a number, then also select whether the number of days are actual days or bank days. Deposit Days Specify the number of deposit days that are used to calculate the deposit date for the cash deposit. If you specify a number, then also select whether the number of days are actual days or bank days. In the Additional Application Sort Fields section, specify up to four sort labels. Click Save. The Companies tab is available. You can view a list of companies that are associated with this customer group. .</s>

<s>[INST] In the context of INFOR Docs, tell me about Billing and Receivables Portal? [/INST] Billing and Receivables Portal The Billing and Receivables Portal provides customers with access to view business transactions on web-based devices. The portal contains a broad range of customer self-service capabilities with these goals and benefits: Reduce or eliminate the requirements of internal customer service centers. Improve the customer experience and increase customer satisfaction. This list shows the self-service capabilities that can be used by customers: View customer orders View order returns View item history View Receivables invoices View Receivables payments Update contact and address information Select and pay Receivables invoices. This functionality requires integration with an approved third-party payment vendor such as Paya Connect. See the Financials and Supply Management Integration Guide for Paya Connect for system requirements and integration steps. The Billing and Receivables Portal is an optional setup task. .</s>

<s>[INST] In the context of INFOR Docs, tell me about Setting up the billing and receivables portal? [/INST] Setting up the portal Select Customer Group. Open a customer group. On the Main tab, in the Rules section, select the Use Billing Receivables Portal check box. The portal setup tabs are displayed. On the Portal Setup tab, specify this information: Terms And Conditions Specify the terms and conditions that customer representatives must agree to before they can register to use the Billing and Receivables Portal The terms and conditions are displayed when a customer representative opens the registration link. Tax ID Format Select the format of the tax ID that is entered during portal registration. The tax ID is used to help match the company customer to the customer representative. A tax ID with no delimiter must be nine digits. The tax ID format with a delimiter is nn-nnnnnnn. The social security number format is nnn-nn-nnnn. Email Help Link Optionally, specify an email help link such as http://www.gmail.com The link is provided on the portal so that customers can set up a new email address. Terms And Conditions Specify a message that shows on the Terms And Conditions tab during the request access process. Contact Information Specify a message that shows on the Contact Information tab during the request access process. Company Information Specify a message that shows on the Company Information tab during the request access process. Questions Specify a message that shows on the Questions tab during the request access process. Incomplete Summary Specify a message that shows on the Status tab if the access request is incomplete. Complete Summary Specify a message that shows on the Status tab if the access request is complete. Contact Information Specify a message that shows when contact information is updated. Additional Contact Specify a message that shows for the primary customer representative when a secondary customer representative is added. Click Save. .</s>

<s>[INST] In the context of INFOR Docs, tell me about Creating questions? [/INST] Creating questions Use this procedure to create a list of questions to show on the Questions tab of the Billing and Receivables Portal. To add questions to a customer group, the Use Billing Receivables Portal check box must be selected for the customer group. Select Customer Group. Open a customer group. On the Portal Questions tab, click Create. Specify this information: Question Text Specify a question for the customer representative. Response Type Select the format in which answers are required. If you select List , you must provide the answers on the List Answers tab. You must click Save before you can create answers on the List Answers tab. Allow Attachment Upload With Answer Select this check box if answers to questions can be uploaded by the user. Response Rules Select a response rule. The response rules available are based on the Response Type. This table shows the response type and rule relationship: Response type Response rules Text Number Date List Not Required Response Required Response Required And Attachment Required Yes No Not Required Response Required Response Required And Attachment Required Response Required And Attachment Required If Yes Response Required And Attachment Required If No Yes No Text Not Required Response Required And Text Response Required Response Required And Text Or Attachment Required Response Required And Text Or Attachment Required If Yes Response Required And Text Or Attachment Required If No Response Required And Text And Attachment Required Response Required And Text And Attachment Required If Yes Response Required And Text And Attachment Required If No Attachment Optionally, add an attachment for the customer representative. Click Save. Optionally, set the order of the questions on the Portal Questions tab. .</s>

<s>[INST] In the context of INFOR Docs, tell me about Creating links? [/INST] Creating links Use this procedure to create a list of links to show on the Links and Attachments tab of the Billing and Receivables Portal. To add links to a customer group, the Use Billing Receivables Portal check box must be selected for the customer group. Select Customer Group. Open a customer group. On the Portal Links tab, click Create. Specify the display order, a link, and whether to display the link for anonymous users. Click Save. .</s>

<s>[INST] In the context of INFOR Docs, tell me about Creating instructions? [/INST] Creating instructions Use this procedure to create a list of instructions to show on the Instructions tab of the Billing and Receivables Portal. To add instructions to a customer group, the Use Billing Receivables Portal check box must be selected for the customer group. Select Customer Group. Open a customer group. On the Portal Instructions tab, click Create. Specify the instructions and whether to display the instructions for anonymous users. Click Save. Optionally, click Update Display Order to set the order of the instructions. .</s>

<s>[INST] In the context of INFOR Docs, tell me about Creating attachments? [/INST] Creating attachments Use this procedure to create a list of attachments to show on the Links and Attachments tab of the Billing and Receivables Portal. To add attachments to a customer group, the Use Billing Receivables Portal check box must be selected for the customer group. Select Customer Group. Open a customer group. On the Portal Attachments tab, click Create. Specify a description, whether to display the attachment for anonymous users, and the attachment. Click Save. Optionally, click Update Display Order to set the order of the attachments. .</s>

<s>[INST] In the context of INFOR Docs, tell me about Creating emails? [/INST] Creating emails To add emails to a customer group, the customer group must be set up in Billing and Receivables Portal. Select Financials > Receivables > Setup > Customer Group. Open a customer group. Click Portal Emails. In the Internal Email Addresses section, specify this information: Send Access Request Email Messages To: Specify an internal email address to which Billing and Receivables Portal access requests will be sent. Send Email Messages From: Specify an internal email address from which Billing and Receivables Portal related notifications will be sent. In the Customer Access Request section, specify this information: Send Email To Customers Who Did Not Initiate Portal Access Themselves Select this check box to send customer access request emails to customers who did not initiate portal access themselves. Access Request Email Subject Specify a subject for customer access request emails. Access Request Email Content Specify the content for customer access request emails. In the Customer Validation Confirmation section, specify this information: New Validation Email Subject Specify a subject for new customer validation confirmation emails. New Validation Email Content Specify the content for new customer validation confirmation emails. In the Notify New Primary Contact section, specify this information: Send Email Select this check box to notify a customer when they are the new primary contact for their company. Email Subject Specify a subject for new primary contact notification emails. Email Content Specify the content for new primary contact notification emails. In the Notify Old Primary Contact section, specify this information: Send Email Select this check box to notify a customer when they are no longer the primary contact for their company. Email Subject Specify a subject for old primary contact notification emails. Email Content Specify the content for old primary contact notification emails. In the Forgot User Name section, specify this information: Forgot Username Email Subject Specify a subject for forgotten user name emails. Forgot Username Email Content Specify the content for forgotten user name emails. In the Password Reset section, specify this information: Password Reset Email Subject Specify a subject for password reset emails. Password Reset Email Content Specify the content for password reset emails. Click Save. .</s>

<s>[INST] In the context of INFOR Docs, tell me about Creating contacts? [/INST] Creating contacts You can create a list of company contacts to display on the Contact Us tab. To add contacts to a customer group, the group must be set up in Billing and Receivables Portal. Select Financials > Receivables > Setup > Customer Group. Select a customer group. On the Portal Contacts tab, click Create. Specify the Contact Type , Name , and contact details. Click Save. .</s>

<s>[INST] In the context of INFOR Docs, tell me about Portal payments? [/INST] Portal payments To allow customers to make payments through the Billing and Receivables Portal , multiple setup steps are required. See the Financials and Supply Management Integration Guide for Paya Connect. .</s>

<s>[INST] In the context of INFOR Docs, tell me about External entity access - B&R portal? [/INST] External entity access The Billing and Receivables Portal can be configured to use the IFS External Entity Management service for customer representative access. This feature improves security and visibility of customer representative identities. It provides flexible authentication options for customer representatives. Users with the receivables administrator or receivables manager roles can perform these functions to manage customer representatives: Add customer representatives Update customer representative profiles Send email notifications to customer representatives Features and options: Primary email address sign-in Codes for customer representative verification Notification of change of customer representative email Branding Sign-in page links for terms of use, contact us, and policy information Outgoing email Password requirements Multifactor authentication These features are available to customers that meet these requirements: Multi-tenant Landmark 2022.x FSM version 2022.06 or later Enablement occurs by provisioning new customers or by a migration process for existing customers. When the advanced feature is provisioned, customers can configure the components. See the Infor CloudSuite Corporate, Healthcare and Public Sector Multi-tenant Configuration Guide for information about provisioning and migration for external applications. .</s>

<s>[INST] In the context of INFOR Docs, tell me about Configuration for external entities? [/INST] Configuration for external entities Users with the external entity administrator role can configure settings that are unique to external entities: Sign-in links Outgoing email address and subject Email branding User verification Multifactor authentication Password policies .</s>

<s>[INST] In the context of INFOR Docs, tell me about Setting up branding for external entities? [/INST] Setting up branding for external entities Use this procedure to configure the login page logo. The logo is displayed on the sign-in page and on forgot password pages. Requirements for the image file: File type: PNG, JPG, JPEG Maximum file size: 2MB Sign in as an external entity administrator. Click the profile icon and select External Entity Management. On the external entity pane, select the pencil icon and click Settings. In the Login Page Logo section, click Change Logo. .</s>

<s>[INST] In the context of INFOR Docs, tell me about Setting up sign-in page links for external entities-B&R Portal? [/INST] Setting up sign-in page links for external entities Use this procedure to define links that are displayed on the portal sign-in page for customer representatives. Preface the URL with https://. Sign in as an external entity administrator for Billing and Receivables Portal. Click the profile icon and select External Entity Management. On the external entity pane, select the pencil icon and click Settings. Provide the URLs for your organization's terms of use page, contact us page, and policy page. The link for the contact us page is also displayed on external entity emails. .</s>

<s>[INST] In the context of INFOR Docs, tell me about Setting up email for external entities-B&R Portal? [/INST] Setting up email for external entities Users with the external entity administrator role can configure outgoing email. Configurable elements include the logo, originating email address, and subject. The logo is displayed in these types of emails: Forgotten password initiated by the customer representative Self-registration verification code Locked account after unsuccessful attempts Requirements for the image file: File types: PNG, JPG, JPEG Maximum file size: 2MB The default for the Subject field can be set up for each type of email. Create a custom email template for each type of email. Select the template for each type of email, for example, an email template for locked accounts. Sign in as an external entity administrator. Click the profile icon and select External Entity Management. On the external entity pane for billing and receivables, select the pencil icon and click Settings. Click Change Logo and select the image file of the logo. Specify this information: From Email Address This address is used for outgoing emails that are from the external entity and to the customer representatives. Registration Email Template Specify a template. Confirmation Email Template Specify a template. Self-Registration Verification Email Template Specify the template that is used for emails that are sent when an customer representative's self-registration is verified. Account Locked Email Template Specify the template that is used for emails that are sent to customer representative contacts if they are locked out. .</s>

<s>[INST] In the context of INFOR Docs, tell me about Enabling user verification for customer external entities-B&R Portal? [/INST] Enabling user verification for external entities Use this procedure to enable verification for customer representative when their sign-in credentials are added or updated. A self-registering customer representative must provide the verification code on the outgoing email address. The customer representative email address that is registered as a user name can be modified by a user with a receivables administrator or receivables manager role. The customer representative is required to change the password. Sign in as an external entity administrator. Click the profile icon and select External Entity Management. On the external entity pane for Billing and Receivables, click the pencil icon and select Configuration. Click Enable User Verification. .</s>

<s>[INST] In the context of INFOR Docs, tell me about Enabling multifactor authentication for external entities-B&R Portal? [/INST] Enabling multifactor authentication for external entities When multifactor authentication is enabled, you can also enforce it. The customer representative must register a device for sign-in. When multifactor authentication is not enforced, the customer representative can register a device and use it for sign-in. Up to ten devices can be registered for multifactor authentication, but the limit is one email address at a time. Sign in as an external entity administrator. Click the profile icon and select External Entity Management. On the external entity pane for Billing and Receivables Portal, select the pencil icon and click MFA Settings. Click Enable MFA. Optionally, select Enforce MFA. In the authentication method parameter, select Email or TOTP , or both. Do not use other options. .</s>

<s>[INST] In the context of INFOR Docs, tell me about Setting up password requirements for external entities? [/INST] Setting up password requirements for external entities External entity administrators can enable and disable these settings by specifying 0 as the value or by clearing the check box. These password requirements that cannot be modified. One uppercase alpha character One lowercase alpha character One numberic character One special character ] [ ? / < ~ # ` ! @ $ % ^ & * ( ) + = { } | : " ; ' , > Users last three passwords cannot be reused. Sign in as External Entity Administrator. Click the profile icon and select External Entity Management. On the external entity pane, double-click the circle icon. This icon contains the number of users. Select BILLINGRECVEXTENTITY > Infor CloudSuite Identities. Select the Password Management tab. Specify this information: Password will expire every To enable expiration, specify the number of days. To disable expiration, specify 0. Accounts will be locked after Specify the maximum number of sign-in attempts. Accounts will be locked for Specify the minimum period, in minutes, that the account is locked. When this period is expired, the user can re-attempt sign in. Disable inactive accounts after Specify the days until an account is inactive. To disable account deactivation, specify 0. Password History Specify the number of new passwords before a previous password can be reused. Prohibit Password Reset Specify the amount time before a user can reset a password. For example, if 30 days is specified, then a user who resets the password cannot reset it for 30 days. .</s>

<s>[INST] In the context of INFOR Docs, tell me about External customer representative contacts and emails? [/INST] External customer representative contacts and emails Contact record for customer representatives Users with the receivables administrator and receivables manager role can add a contact record. An email is sent to the customer representative with a link to a registration page. The customer representative registers credentials for their account. Customer representatives can self-register and access the Billing and Receivables Portal home page using a link. The customer representative registers an account with their credentials. Emails for customer representatives Receivables administrators and managers can update email addresses for external customer representative. When the email is used to sign in, the sign-in information is also updated. When the email address is updated, an email is sent to the customer representative about the change with instructions to use the Forgot Password link on the sign-in page. .</s>

<s>[INST] In the context of INFOR Docs, tell me about Customer classes? [/INST] Customer classes Customer classes are used to categorize customers who have common characteristics and to group customers for reporting and inquiry purposes. A customer class is made up of a major class and one or more minor classes. Define at least one customer class for each customer group. .</s>

<s>[INST] In the context of INFOR Docs, tell me about Creating a customer class? [/INST] Creating a customer class Select Financials > Receivables > Setup > Customer Class. Click Create. Specify the Major Class Specify a description in the text box next to the Major Class field. Click Save. .</s>

<s>[INST] In the context of INFOR Docs, tell me about Receivables company? [/INST] Receivables company A Receivables company contains the rules and values for processing and reporting. You can set up your companies so that they correspond with your organizational structure. Before you set up a Receivables company, a Global Ledger company and a customer group are required. The customer group specifies default values during company setup. Transactions such as payments and invoices are unique for each Receivables company. Most of the processing occurs at the company level. Payment application can transcend invoice companies. .</s>

<s>[INST] In the context of INFOR Docs, tell me about Creating Receivables companies? [/INST] Creating Receivables companies This list shows the minimum required fields for creating a receivables company: Field Pane Customer Group Main Receivable Hold Code Process Deposit Payment Code Process RTM Payment Code Process Adjustment Payment Code Process Accounts Receivable Code Accounts Received Not Applied Code Accounts Prepayment Code Accounts Select Setup > Receivable Companies. Click Create. Select a Company. The company must already exist in Global Ledger. On the Main tab, specify this information: Customer Group Select a customer group. A customer group can be associated with multiple companies to enable intercompany cash application and reporting. Multiple Currency Processing Select this check box if multiple currency transactions are used by the company. Currency Rate Override Select whether currency exchange rates can be overridden when non-base currency transactions are created. In the Aging Options section, specify this information: Default Aging Method Select an aging method for the company. If this field is blank, then the aging method for the customer group is used. Age Credits Select a credit memo aging method for the company. If this field is blank, then the age credits option for the customer group is used. Age Payments Select a payment aging method for the company. If this field is blank, then the age payments option for the customer group is used. Age Disputes Select whether disputes are aged using the Default Aging Method If this field is blank, then the age disputes option for the customer group is used. Aging Periods Specify the aging periods that are used when aging across companies. Specify the periods in consecutive and ascending order. If these fields are blank, then 30, 60, 90, and 120 are used. If the Additional Aging Periods check box is selected, then three additional aging periods are available. Current Days Specify the number of days that separate the current and future aging periods. Current and future aging periods contain transactions that are not past due for due date aging or past transaction date for transaction date aging. Additional Aging Periods Select this check box to show three additional Aging Periods fields and one additional Future Days field. Future Days If the Additional Aging Periods check box is selected, then specify the number of future days. A secondary Future Aging field is available. Transaction Sequence Select the transaction sequence that is used on aging reports. If this field is blank, then the transaction sequence on the customer group is used. Display Date Select the date to use to specify the open obligation data that is displayed on aging reports. This option is used for obligations and is not related to the aging method. If this field is blank, then the display date option for the customer group is used. In the Document Template Option section, select the Use IDM Template check box. The IDM template is used to generate notices, for example, basic dunning letters, advanced dunning letters, receivable statements, and payment request notices. If this check box is cleared, then the documents are created using a built-in report. To view sample IDM templates, fact sheets, and XML files, see Setting up Receivables IDM templates. On the Address tab, specify this information: Type Select whether the address is a post office box, a street address, a military address, or an unidentified type. On the Entry tab, in the Payment Entry Options section, specify this information: Automatic Batch Numbering Select this check box if automatic batch numbering is used for payment batch entry. Last Batch If Automatic Batch Numbering is selected, then specify the last payment batch number assigned. When a new payment batch is added, the batch number is incremented by one. If this field is blank, then the batch number begins with one. Balance Batch Control Totals Select this check box if the transaction batch total must equal the control total before a transaction batch can be released. Operator ID Required Select this check box if an operator code is required during payment batch entry. Edit Remittance Select this check box if remittance records are edited against open transactions. Allow Remittance Changes Select this check box if payment remittance data can be changed after a payment is released. Allow Zero Payments Select this check box if a zero amount payment is allowed. Zero amount payments can be applied to invoices, debit memos, and credit memos that net to a zero amount. Edit Deposit Date Select this check box if the deposit date is edited against the date range that is specified in Global Ledger Use System Control to establish the date range. In the Transaction Entry Options section, specify this information: Automatic Batch Numbering Select this check box to use automatic batch numbering for manual invoice entry. Last Batch If Automatic Batch Numbering is selected, then specify the last assigned invoice batch number. When a new invoice batch is added, the batch number is incremented by 1. If this field is blank, then the batch number begins with 1. Balance Batch Control Totals Select this check box if the transaction batch total must equal the control total before a transaction batch can be released. Operator ID Required Select this check box if an operator code is required during memo entry or invoice entry. Currency Override Select this check box if the code for customer currency can be overridden when a transaction is created. Create Historical Distributions For Interface Select this check box if historical AR code-based distribution records are created by interface transactions. Consider selecting this check box if you do not import invoice distributions to post to the Global Ledger These distribution records are primarily used for the self-balancing report. Create Summarized Historical Distributions For Interface If Create Historical Distributions For Interface is selected, then select this check box to create distribution records in summary format. If this field is cleared, then distribution records are created in detail. See Creating Receivables companies part 2. .</s>

<s>[INST] In the context of INFOR Docs, tell me about Creating Receivables companies part 2? [/INST] Creating Receivables companies part 2 These steps are a continuation of Creating Receivables companies. On the Process tab, in the Rules section, specify this information: Customer Delete Months Specify the number of months that must elapse after the last customer activity date before a customer is automatically deleted when Customer Purge is run. Verify Post Date Select this check box if the general ledger dates that are assigned to transactions are validated against the date range in Global Ledger. Hold Code Specify a hold code for the company that is used in Analyst Review Detail Order processing systems can use this hold code to decide whether to process orders for a particular customer. Risk Code Specify the default value for the risk code for customers of this company. This field is user-defined and can be used for customer reporting. Due Date Change Allowed Select this check box if the due date in the receivable invoice details can be changed. History Update Periods Specify the number of period closings until the status of a fully applied payment or transaction is updated to historical. This field is used in Transaction Status Update For example, if the history period is 1, then a payment or transaction that is in a fully applied status for one period close is moved to a closed status when you run Transaction Status Update. Similarly, a payment or transaction with a closed status for one period close is moved to a historical status when you run Transaction Status Update. Currency Display Select whether transaction amounts are displayed in the base currency or in the transaction currency for select reports. Summarize Transaction Lines Select this check box if invoice transaction lines are summarized. If this check box is cleared, then invoice translation lines are displayed in detail. Allow Entry Of Rebates From Contracts Select this check box to specify contract rebate information for non-AR payments. National Account Trans Option Select whether national account transaction records can be created and deleted on the National Account page or with the National Account Trans Update mass update program. If your company has national accounts with several open relationship transactions, we recommend that you select Transactions Updated With Mass Update Logic. Periods Per Year Select whether the periods per year are Twelve or Thirteen when customer transactions are stored and reported by period. Period Offset If Periods Per Year is Twelve , then you can specify a period offset value. The offset value is a signed or unsigned number. It is added to or subtracted from a transaction date to determine a period number in transactional reporting. In the Cash Ledger Codes section, specify this information: Deposit Payment Code Select the default value to use for deposits to Cash Management. RTM Payment Code Select the value to use for Return To Maker (RTM) payments to Cash Management. Adjustment Payment Code Select the value to use for adjustments to Cash Management. In the Last Numbers section, specify this information: RTM and Chargeback Batch Specify the last batch number. If this field is blank, then the batch number begins with 1. RTM Specify the last Return To Maker (RTM) batch number. If this field is blank, then the batch number begins with 1. Chargeback Specify the last batch number for chargebacks. If this field is blank, then the batch number begins with 1. Reassign Specify the last reassignment number of the last reassigned open obligation. If this field is blank, then the transaction number begins with 1. Credit Chargeback Prefix Specify a prefix to use when creating a chargeback includes reversing applications records. Number Specify a credit chargeback number. Last Dunning Cycle ID This field value is incremented by 1 when the Dunning Letter Selection is run. Last Credit EFT Balancing Debit Memo Number Specify the credit debit number for the last fund transfer that was used for cash application when credit balance is processed. In the Global section, specify this information: Use E Way Bill Number Select this check box to use the electronic way bill number on receivables invoices and billing invoices. Parallel Reference Format Specify the format for alternate invoice identification. Check Digit Type Select this check box to enable the check digit format for parallel reference. Assign Voucher Reference Select this check box to use the voucher reference numbering. When this check box is selected, more fields are available to define alternative invoice identification. Voucher Reference Reporting Basis Select the reporting basis that is identified for statutory reporting. Voucher Reference Format Specify the variable or variables to use as the voucher reference format. Foreign Trade And Payment Report Select this check box to process and create foreign trade and payment records. When this check box is selected, another field is available to specify a threshold dollar amount for transaction reporting. Report Threshold Amount Specify the threshold amount for the foreign trade and payment report. Claims And Liabilities Report Select this check box to include a claims and liabilities report. This report contains the sum of all open payables and receivables invoices for the selected company. When this check box is selected, two more fields are available. Report Threshold Amount Specify the threshold amount for the claims and liabilities report. Output XML Select No XML For German companies, select Germany. On the Apply tab, specify this information: Application Review Required Select this check box if the applications audit program is required before applications are processed by the application close program. Past Due Discount Display Select this check box to show discount amounts that are past due during cash application. Discount Grace Days Specify the number of grace days that are added to the discount date so that automatic discounts are applied during cash application. Over Application of Payment Select this check box if you can over-apply a short payment to pay off an invoice and create a chargeback for the unpaid portion of the invoice. Automatic Credit Apply Select this check box if the automatic credit application occurs when an invoice or debit memo is cross-referenced to a credit memo. Third Party Payer Select this check box if third party payments are allowed. Third party payments are applied to open items regardless of customer relationship. Application Post Date Select whether the system date or the post date on the payment or credit memo is used as the general ledger date on application records. Open Balance Include Drafts Select this check box if bill of exchange item balances are included. If this check box is cleared, then bill of exchange items balances are excluded. Interface to Payables Select this check box to enable the interface between Receivables and Payables. Default Vendor Class If the Interface to Payables field is selected, then select a code that represents the subset of vendors. This field is valid if a vendor relationship is created for a customer. Detail Payables Interface If this check box is selected, then a payables open transaction is created with each opened receivables transaction. If this check box is cleared, then one open payables transaction is created. Prorate Gain Loss Amount To Distributions Select this check box to prorate the gain loss amount to the original distributions of a transaction. Tax Recovery on Discount Select this check box if a prorated amount of tax is recognized from cash application discounts on transactions that have tax-based distribution records. Apply Cash Across Receivable Companies Select this check box if transactions for all companies for the selected customer are available for online and automatic cash application. Allow Zero Payment Adjustments Select this check box if zero payment adjustments can be applied to an identical amount of debit and credit transactions. Prevent Write Off Before Transaction GL Date Select this check box if the write-off GL Date can only be greater than or equal to the invoice/payment GL Date. Allow Historical Application Reversal Select this check box to enable cash applications to be reversed where a payment or an invoice for the application is historical. On the Accounts tab, specify the code, description, and global ledger account for each account type. When these fields are specified, Accounts Receivable Code , Received Not Applied Code , Prepayment Code and the record is saved, a corresponding Receivable Global Ledger Code is created. Received Not Applied Code A received-not-applied account is a contra-asset account that is updated when payments are applied. In the Accrual Global Ledger Interface Options section, specify this information: Detail Payments Select whether the interface to global ledger contains detail or summary information. Detail Finance Charges Select whether the interface to global ledger contains detail or summary information. On the Finance Charge tab, specify this information: Charge Type Select the type of finance charges. Rate Code Select the finance rate code that contains a monthly percentage rate to calculate finance charges. Grace Days Select the number of grace days to add to a transaction due date before finance charges are assessed. Disputes Financed Select this check box to access finance charges on invoice amounts that are disputed. Print Notice Select this check box to indicate whether to print finance charge documents. Charge Customer Minimum Select this check box if a minimum finance charge is assessed. If this field is selected, then a customer minimum amount is required. Cycle Code Specify a finance charge-type cycle code. This code is used as a customer selection parameter when finance charges are assessed. Interest Charge by Date Select whether finance charges are assessed for past due or paid late transactions by multiple finance charge rates over a period of time. Late Charge Rounding Select this check box if the resulting interest charge invoices are rounded to the nearest currency unit. Administrative Fee Select this check box to assess an additional fixed administrative fee. When a finance charge is assessed for the late payments, an additional fixed administrative fee can be charged. Calculation Method Select a calculation method. Customer Minimum If the Charge Customer Minimum check box is selected, then specify the minimum finance charge amount to assess. If the calculated finance charge for the customer is less than this value, then the minimum charge is assessed. Last Number Specify the number of the last finance charge notice created. If this field is blank, then the number begins with one. Prefix Optionally, provide a prefix number for the finance charge debit memo. If this field is blank, then FC is used. On the Electronic Fund Transfer tab, specify this information: Enable Electronic Funds Transfer Select this check box if electronic funds transfers are used. System Calendar Select a calendar for ETF processing. Due Days Optionally, specify the number of days that are used to calculate the ending due date when electronic fund transfers are processed. Type If you specify Due Days, then also select whether the number of days are actual days or bank days. Global Ledger Days Optionally, specify the number of global ledger days that are used to calculate the posting date for the cash deposit. Type If you specify Global Ledger Days, then also select whether the type of days is actual days or bank days. Deposit Days Optionally, specify the number of deposit days that are used to calculate the deposit date for the cash deposit. Type If you specify Deposit Days, then select whether they are actual days or bank days. In the Group or Company Processing section, specify this information: Deposit Cash Code Select the code for drawing funds. Credit Cash Code Select the code for depositing funds. Deposit Payment Code Select the code for a payment batch that represents a net drawing of funds. Credit Payment Code Select the code for a payment batch that represents a net deposit of funds. EFT Company ID Specify the company that is used to identify the entity that receives and sends funds for ACH processing. Require Payment Cash Codes Select this check box if deposit and credit cash codes are required when EFT payments are created. On the Bill Of Exchange tab, specify this information: Note: Bills of exchange (BOE) represents a payment contract that is similar to a letter of credit. The contract can be a draft that is issued against a bank account until the maturity date. The contract can also be for cashing early at a discounted rate. BOEs are frequently used in France and Spain. BOEs can be used in Receivables, where BOE is enabled on the Customer Group, and in Payables. Acceptance Accounting Option Select whether a global ledger update is required when BOE receivables is accepted. Remittance Number Specify the last bill of exchange remittance number that is assigned. If this field is blank, then the number begins with 1. BOE Number Select whether automatic numbering or manual numbering is used for internally created bills of exchange. Last BOE Number If the BOE Number field is Automatic Numbering , then specify the last bill of exchange number that is assigned. Check Bank Risk Select this check box if bank risk processing is performed by the company when a discounted remittance is discounted. Discounted Remit Payment Code Specify the payment code that is used in the Cash Management solution when a discounted remittance is cashed. Remittance Control Select this check box if remittance control is used and bills of exchange are processed with a single maturity date. In the General Ledger Account Codes section, specify this information: Acceptance Code If the Acceptance Accounting Option is required at acceptance, then specify a bill of exchange acceptance code and description. Financial Revenue Code Specify the code and description of a general ledger account that is used for bill of exchange financial revenue accounting. Financial Expense Code Specify a code and description of a general ledger account that is used for bill of exchange financial expense accounting. Dishonored Code Specify a dishonored code and description for a general ledger account that is used for dishonored bill of exchange accounting. On the Project tab, specify this information: The Project tab is available if you select the Project Invoicing check box in the Enterprise Group. Credit Memo Prefix Specify the prefix that is attached to the credit memo number. The prefix is exclusive to projects. Invoice Prefix Specify the prefix that is attached to the invoice number. The prefix is exclusive to projects. Credit Reason Code Select the reason code that is used when creating a project credit memo. Click Save. .</s>

<s>[INST] In the context of INFOR Docs, tell me about Enabling Receivables voucher references? [/INST] Enabling Receivables voucher references Voucher reference number is a system-generated number that is assigned at year-end to all invoices for the current or previous year. Select Setup > Receivable Companies. Open a company record. On the Process tab, specify this information: Assign Voucher Reference Select this check box to use the voucher reference numbering. The Format field and the Reporting Basis fields are available. Voucher Reference Format To specify the voucher reference format, right-click the field and select Variables A list of valid variables are displayed. Select the variable or variables to use as the voucher reference format: Variable Description YEAR YYYY a four-digit number to represent the year. YEAR YY a two-digit number to represent the year. MONTH MM a two-digit number to represent the month. 999999999999 a 12-digit sequence number that resets to 1 every year. 000000000009 a padded 12-digit sequence number that resets to 1 every year. 999999 a six-digit sequence number that resets to 1 every year. 000009 a padded six-digit sequence number that resets to 1 every year. Voucher Reference Reporting Basis Select the reporting basis that is identified for the locale's statutory reporting. Click Save. .</s>

<s>[INST] In the context of INFOR Docs, tell me about Configuring parallel reference number? [/INST] Configuring parallel reference number For some countries, a parallel invoice number is required for payments instead of invoice numbers. To use parallel reference generation, you must define or select elements depending on the required format of your country. You have the option to use a check digit validation by selecting a Check Digit Type. Use this procedure to generate to configure parallel reference numbers. Sign in as Receivables Manager and select Setup > Receivable Companies. Or sign in as Application Administrator and select Financials > Receivables > Setup > Receivable Companies. Open a company and click the Process tab. In the Global section, specify this information: Parallel Reference Format Click ctrl + shift and right-click. Select the required elements on Text Variable Replacement depending on your country-specific element requirements: Customer ID Invoice Number Company Process Level Year YYYY Year YY Repeat to select multiple elements. Variables can be any combination of the listed elements. Samples: {COMPANY}{CUSTOMERID}{INVOICENUMBER}{YearYYYY}: 12IN000000022018 {COMPANY}{PROCESSLEVEL}{INVOICENUMBER}{YearYY}: 1PL1IN0000000218 {COMPANY}-{PROCESSLEVEL}-{INVOICENUMBER}-{YearYY}: 1-PL1-IN00000002-18 Check Digit Type If you select No Check Digit , parallel reference does not use check digit validation. If you select MOD 10 , a digit is appended at the end of the parallel reference number based on the MOD 10 (Luhn Algorithm) check digit calculation. Sample when the Check Digit Type of MOD 10 is selected: {COMPANY}{CUSTOMERID}{INVOICENUMBER}{YearYYYY}: 12IN0000000220181 {COMPANY}{PROCESSLEVEL}{INVOICENUMBER}{YearYY}: 1PL1IN00000002185 {COMPANY}-{PROCESSLEVEL}-{INVOICENUMBER}-{YearYY}: 1-PL1-IN00000002-18-5 Click Save. .</s>

<s>[INST] In the context of INFOR Docs, tell me about Print parallel reference in document? [/INST] Print parallel reference in document Parallel reference number functionality is optional. When this format is enabled in the Receivables company, the parallel reference number is printed on the project invoice document. This list shows the file types that can include parallel reference numbers: IDM-conditional with IDM plug-in RTF-see Printing parallel reference RTF document PDF-see Printing parallel reference PDF document .</s>

<s>[INST] In the context of INFOR Docs, tell me about Printing parallel reference RTF document? [/INST] Printing parallel reference RTF document Use this procedure to attach the parallel reference to the project invoice document in RTF: Open the.rtf file in Word. Position the cursor at the point in the document to insert the parallel reference field. Select Insert > Quick Parts > Field > Insert Field. In the Please choose a field section, select the MergeField field. In the Field Properties section, specify the business class field name to use as a variable. For example, ReceivablesInvoiceRel.ParallelReference. Click OK The field is displayed on the document. Rerun the Journalize invoice using the new Invoice document template. Select Financials > Project Ledger > Setup > Project Contacts > Invoice Detail > View Invoice The Parallel Reference is printed in the document. .</s>

<s>[INST] In the context of INFOR Docs, tell me about Printing parallel reference PDF document? [/INST] Printing parallel reference PDF document Use this procedure to attach the parallel reference to the project invoice document in PDF: Open the OpenOffice Writer. Select View > Toolbars > Form Controls. Select the text box and position it to the page where you want the field to be inserted. Double-click the text box that is generated. In the Name and Default text fields, specify the name of the field from the business class. For example, ReceivablesInvoiceRel.ParallelReference. Export the file as a PDF. Use the PDF file as Invoice Format located in the project contract’s Main tab. Rerun the Journalize invoice using the new Invoice document template. Select Financials > Project Ledger > Setup > Project Contracts > Contracts > Invoice Detail > View Invoice The Parallel Reference is printed in the document. .</s>

<s>[INST] In the context of INFOR Docs, tell me about Creating EFT options? [/INST] Creating EFT options If you select the EFT Processing field for the company or customer group, then specify and maintain EFT cash and payment processing codes. Select Financials > Receivables > Setup > Receivable Companies. Click Create. Select the Electronic Fund Transfer tab. In the Company Processing section, specify this information: Enable Electronic Funds Transfer Select this check box if EFT transactions are processed by this company. System Calendar Select the EFT calendar that is used for this company. The calendar is set up in the environment's calendar specification. Due Days/Type Specify the number of days and select the type that is used to calculate the ending due date range in EFT processing. Global Ledger Days/Type Specify the number of days used and select the type that is used to calculate the ending Global Ledger date range. Deposit Days/Type Specify the number of days and select the type that is used to calculate the end deposit days date range In the Group or Company Processing section, specify this information: Deposit Cash Code Select the deposit cash code that is valid in Cash Management. Credit Cash Code Select the credit cash code that is valid in Cash Management. Deposit Payment Code Select the deposit payment code that is valid in Cash Management. Credit Payment Code Select the credit payment code that is valid in Cash Management. EFT Company ID Specify the EFT company ID number that is used for ACH processing to identify the entity that is receiving and sending funds. Last EFT Debit Memo Number Specify the last EFT debit memo number that is used for cash application purposes for credit balance processing. Require Payment Cash Codes Select this check box if cash codes are required as EFT Payment Creation. Click Save. .</s>

<s>[INST] In the context of INFOR Docs, tell me about Finance charges? [/INST] Finance charges When you define a finance charge code, you must select a monthly or daily finance rate. This rate is used to calculate the finance charges, late payment fees, or both depending on how you define your customer's finance options. Finance charge codes are global. They can be used by all companies and customers. These are the types of finance charges: Type Description Finance charges Fees that are assessed to your customers when they have past due invoices. Daily finance charges Fees that are assessed to your customers for past due invoices. They are calculated using a daily rate on a daily basis. This method is used in European countries. Late payment fees Additional finance fees that are assessed to your customers on invoices that are paid after the due date. The invoices are no longer open on the customer's account. .</s>

<s>[INST] In the context of INFOR Docs, tell me about Creating finance charge options? [/INST] Creating finance charge options After you add your company and set up your finance charge codes, you can complete the finance charge options on the receivable company. Create finance charge options to assess finance charge fees and late payment fees for a company. Select Financials > Receivables > Setup > Receivable Companies. Click Create. On the Finance Charge tab, specify this information: Charge Type Select the type of finance charges that are assessed for the customers of this company. Grace Days Specify the number of grace days added to a transaction's due date before finance charges are assessed. Print Notice Select this check box if finance charge documents are printed. Cycle Code Select a cycle code to finance charges. Late Charge Rounding Select this check box if the resulting interest charge invoices are rounded to the nearest currency unit. Rate Code Select a rate code for new customers that are added for this company. The field contains a monthly percentage rate to calculate finance chargers for a customer. Disputes Financed Select this check box if to assess finance charges on disputed invoice amounts. Charge Customer Minimum Select this check box if a minimum finance charge is assessed. Interest Charge by Date Select the way in which finance charges are assessed. By interest rates, date, or fixed interest rate over date range. Administrative Fee Select this check box to assess an additional fixed administration fee. When a finance charge is assessed for the late payments, an additional fixed administrative fee can be charged. See Setting up interest charges on overdue debts. Calculation Method Select if the finance calculation method is Calculate Per Transaction or Net Balance Calculation. Customer Minimum If you select the Charge Customer Minimum check box, then specify the minimum finance charge amount to be assessed. If the calculated finance charge for the customer is less than the value that is specified, then the minimum charge is assessed. Last Number Specify the number of the last finance charge notice. If this field is blank, then the finance charge notices start with 1. Prefix Specify a prefix for finance charge invoices. Click Save. .</s>

<s>[INST] In the context of INFOR Docs, tell me about Finance charge cycle codes? [/INST] Finance charge cycle codes Cycle codes control the run frequency and customer selection when you assess finance and late payment charges. .</s>

<s>[INST] In the context of INFOR Docs, tell me about Setting up interest charges on overdue debts? [/INST] Setting up interest charges on overdue debts 100035 When a finance charge is assessed for the late payments, an additional fixed administrative fee can be charged. Select Financials > Receivables > Setup > Receivables Companies. Open a company. On the Finance Charge tab, select the Administrative Fee check box. On the Accounts tab, select a Finance Charge Admin Fee Code. Click Save. Select Financials > Receivables > Manage Customers > Company Customers. Select the Process Rules tab. In the Finance Charge Options section, specify an amount in the Fixed Administrative Fee field. Click Save. .</s>

<s>[INST] In the context of INFOR Docs, tell me about Receivables process levels? [/INST] Receivables process levels A process level represents a breakdown within a company. For example, a division, a department, a sales office, or a cost center. You must assign a process level to a transaction. A process level contains default balance sheet Global Ledger accounts. For example, default cash and accounts receivable accounts. You can sort transactions by process level on many forms and reports. Before you begin setting up your process level parameters, you must complete your general ledger codes, receivables codes, and the Receivable Companies setup. .</s>

<s>[INST] In the context of INFOR Docs, tell me about Creating receivable process levels? [/INST] Creating receivable process levels Select Setup > Receivable Process Level. Click Create. Complete the fields. Process Level Specify a process level and name. If this field is blank, then the company name is the default value. On the Address tab, specify this information: Country Select a country code. This field is required for VAT and intrastat reporting. Type Select whether the address type is a post office box, street, military address, or is undefined. On the Processing tab, specify this information: Cash Code Select the cash code that is used at this process level. Finance Code Block Override Optionally, specify the account segments to serve as override values when manual invoice distributions and cash application adjustments are created. These account segments are also default values for creating document line distributions for Intercompany Billing. Accounts Receivable Code Select the accounts receivable code. This code is used as the default when creating invoices for the specified process level. If this field is blank, then the Accounts Receivable Code that is defined for the company is used. Prepayment Code Select the prepayment code. This code is the alternate Received Not Applied code that is used for prepayments. If this field is blank, then the Prepayment Code that is defined for the company is used. Proforma Prepayment Code Select the Proforma prepayment code. If this field is blank, then the Proforma Prepayment Code that is defined for the company is used. Rounding Code Select the rounding Global Ledger code for possible rounding differences with multicurrency processing. Received Not Applied Code Select the received not applied code. This code is used as a contra asset account to offset the cash account. When cash is applied, an invoice AR code and a payment RNA code is used as the offset for distribution accounts. The RNA code is used when payment batch headers are created for the process level. If this field is blank, then the Received Not Applied Code that is defined for the company is used. Finance Charge Global Ledger Code Select the finance charge global ledger code. This code is used when assessing finance charges for past due invoices and late payments. If this field is blank, then the Finance Global Ledger Code that is defined for the company is used. Nature of Transaction Code Select the nature of transaction code due for intrastat processing. Proforma Tax Invoice Code Select the Proforma tax invoice code. If this field is blank, then the Proforma Tax Invoice Code that is defined for the company in the Global Ledger Account Codes section is used. Click Save. .</s>

<s>[INST] In the context of INFOR Docs, tell me about Process level groups? [/INST] Process level groups A process level can represent a breakdown in a company such as a division, a department, or a cost center. You must specify a company process level, process level group, and a process level report group. This is useful for inquiry and reporting. Before you set up your process level parameters, you must complete the general ledger codes, Receivables codes, and the Receivables Companies setup. .</s>

<s>[INST] In the context of INFOR Docs, tell me about Creating process level groups? [/INST] Creating process level groups Select Financials > Receivables > Setup > Process Level Groups. Click Create. Specify this information: Company Select the company number. Group Specify the process group and description. This field is used to identify the person, team, department, or other entity. Click Save. .</s>

<s>[INST] In the context of INFOR Docs, tell me about Process level report groups? [/INST] Process level report groups A process level report group is a two-tiered reporting structure. It gives subtotals for each selected process level group. Reports can only be printed by process level report groups. Use process level report groups to print multiple aging reports in one batch. Each report shows aging reports by process level group and includes data about all of the process levels in the report group. .</s>

<s>[INST] In the context of INFOR Docs, tell me about Creating process level report groups? [/INST] Creating process level report groups Select Financials > Receivables > Setup > Report Groups. Click Create. Specify this information: Company Select a company number. Report Group Specify the process level report group. Sequence Specify the sort order for the process level groups within a reporting group. Process Level Group Select the process level group to assign to this report group. Click Save. .</s>

<s>[INST] In the context of INFOR Docs, tell me about Receivables code setup? [/INST] Receivables code setup Receivables codes are assigned during transaction entry or cash application for ease of data entry and consistency. The types of codes are processing and customer codes. Before you start, you must be familiar with the Global Ledger codes and your company's processing rules. .</s>

<s>[INST] In the context of INFOR Docs, tell me about Receivable processing codes? [/INST] Receivable processing codes Processing codes are used to populate data during transaction entry and cash application. These are some of the processing codes: Cash application adjustment reason Memo reason Distribution category Dispute Operator Global Ledger account .</s>

<s>[INST] In the context of INFOR Docs, tell me about Receivables cash application adjustment reason codes? [/INST] Receivables cash application adjustment reason codes Adjustment reason codes are used to populate general ledger accounts and to set review requirements for cash application adjustments. You assign these codes to adjustments during cash application. Adjustment reason codes are used for automatic application tolerances on Customer Defaults , Cash Application , Application Adjustments , and Automatic Cash Application. .</s>