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<s>[INST] In the context of INFOR Docs, tell me about Creating cash transaction categories? [/INST] Creating cash transaction categories Categories are used to classify the transactions that are processed by the bank and reported in the bank statements. The categories are linked to Bank Statement Processing Rules. They are assigned to each bank statement line because they are automatically created during the Bank Statement Interface. You can manually add categories to the bank statement lines. You can also specify whether a cash ledger transaction or global ledger transaction should be created for the category. Categories are generally defined at a higher level than the transaction type. Examples of categories include receipts, disbursements, wire transfers, ACH, credit cards, and check payments. Select Categories. Click Create. Specify this information: Provide a Category name and Description. Natural Balance Specify whether the natural balance is Debit or Credit. In the Accounting Information section, specify this information: Posting Option Select the posting option: Select Non Posting when there are no journals or cash ledger transactions that must be created when the bank statement line is categorized. This is used to reconcile to transactions that are already posted in sub systems. Select Post To Global Ledger when only Global Ledger journals are required when the bank statement line is categorized. This is usually used for categories with no existing cash ledger transactions. Select Post To Cash Ledger when cash ledger transactions are required when the statement line is categorized. This is usually used for categories with no existing cash ledger transactions. For example, bank fees and charges. The cash ledger transaction that is created is automatically matched and reconciled to the bank statement line. Cash Allocation Code Select a cash allocation code. Cash allocation code can be used to default predefined distributions when posting to Global Ledger or posting to cash ledger. Account Information Select the account information to define a single distribution when posting to Global Ledger or posting to cash ledger. Override Event Code This field is only available for posting to global and cash ledgers. Select the event code to override. For Post To Cash Ledger this overrides the default event code for cash ledger. If the posting option is Post To Global Ledger , then this value overrides the default event code for BT. Override Bank Account Cash Code Select a cash code to override the Posting Cash Code on the Cash Management Account. This option is only available for Post To Cash Ledger. In the Reconciliation Options section, specify this information: Tolerance Percent Specify the percent by which the matched transactions can exceed or fall short of the statement line amount and still be reconciled. A distribution is created for the difference. Tolerance Amount Specify the amount by which the matched transactions can exceed/ fall short of the statement line amount and still be reconciled. A distribution is created for the difference. This amount is specified in the bank account currency. Always Reconcile Select this check box to automatically mark transactions as reconciled when the bank statement line is created. Require Bank Statement Line Detail Select this check box if statement line details must be defined and used for reconciliation. When this check box is selected, the bank statement details can be uploaded and linked to the bank statement line. Click Save. .</s>

<s>[INST] In the context of INFOR Docs, tell me about Creating identifier types? [/INST] Creating identifier types Identifier types are used to group similar types of identifiers. An identifier type can have several identifiers linked to it. When you select an identifier type on a processing rule, an identifier within the group that matches the statement line description is searched. The distribution information is extracted from the identifier. Select Identifier Types. Click Create. Specify an Identifier Type Code and Description. Click Save. .</s>

<s>[INST] In the context of INFOR Docs, tell me about Identifiers? [/INST] Identifiers An identifier is a code or value that is assigned to an identifier type. This unique identifier can be a lockbox number, merchant number, or location name or number. Multiple identifiers can be assigned to each identifier type. Using identifiers, you can set up a single processing rule to find multiple values in a designated field. Identifiers are referenced using these delivered keywords: AccountMatchesIdentifier DescriptionMatchesIdentifier RelatedReferenceMatchesIdentifier BankReferenceMatchesIdentifier TextReferenceMatchesIdentifier. Each identifier can be associated with a posting account or an allocation code. An identifier can also be associated with an override category. Override categories are used instead of the processing rule default category if the identifier option is used on the processing rule. .</s>

<s>[INST] In the context of INFOR Docs, tell me about Creating identifiers? [/INST] Creating identifiers Select Identifiers. Click Create. Specify an Identifier Type code, name and description. In the Processing Options section, specify this information: Override Category Specify the override category to override the processing rule for this specific identifier. Cash Allocation Code Specify the cash allocation code to use when Global Ledger or cash ledger transactions are created. Account Information Select the account string to use when Global Ledger or cash ledger transactions are created. Click Save. .</s>

<s>[INST] In the context of INFOR Docs, tell me about Creating transaction types? [/INST] Creating transaction types Transaction types are financial industry-defined set of codes that represent different types of transactions that a financial institution can process. They are used on BAI, BAI2, MT942, MT940, CAMT052, and CAMT053 bank statement files on the transaction lines. Select Transaction Types. Click Create. Specify this information: Transaction Type Specify a transaction type. Transaction types are three- or four-digit codes that are used to identify the types of reported data. Click Save. .</s>

<s>[INST] In the context of INFOR Docs, tell me about Creating processing rules? [/INST] Creating processing rules Cash transaction processing rules are user-defined. They are used to determine the category and, optionally, the source of the distribution information for each bank statement line. The processing rules define where distribution information is retrieved from when the category is Post to Global Ledger or Post to Cash Ledger. Custom groups are used to define the types of transactions that are selected to apply the rule against. Select Processing Rules. Click Create. Specify a Processing Rule name and Description. Specify this information: Custom Group Specify the custom group of bank statement lines. See Custom groups. Category Specify the category that is used to classify bank transactions. The category is applied on the statement lines that satisfy the condition given in the Custom Group. Coding Option Select a coding option: None : Finance structure is not required. Category : Use the finance structure information defined on the attached category. Processing Rule : Use the finance structure information that is defined on this rule. If this option is selected, then the fields for Cash Allocation Code and Account Information are enabled. You can then define the distributions that are applicable for this processing rule. Identifier : Use the distribution information from identifiers. If you select this option, then an identifier type is required. The custom group that is linked to the processing must also include one of these values to indicate a selection based on the identifier: DescriptionMatchesIdentifier RelatedReferenceMatchesIdentifier BankReferenceMatchesIdentifier TextReferenceMatchesIdentifier Click Save. .</s>

<s>[INST] In the context of INFOR Docs, tell me about Creating ISO 20022 bank transaction codes? [/INST] Creating ISO 20022 bank transaction codes ISO 20022 is a standard for electronic data interchange between financial institutions. The information on the bank transaction code is used so that the financial institution can report on the type of transaction. This helps with the cash management and reconciliation processes. ISO 20022 bank transaction codes are received when CAMT052 and CAMT053 bank statements are imported. The bank transaction code component contains three levels: Domain The highest definition level to identify the sub-ledger. The domain defines the business area of the underlying transaction, such as payments and securities. Family Sub Family The lowest definition level, for example, type of cheques and drafts. The medium definition level, for example, type of payments, direct debit, and credit transfers. To create a domain code, select Domain Code. Click Create. Specify the Domain Code and provide a Description. Click Save. To create a family code, select Family Code. Click Create. Specify the Family Code name and provide a Description. Click Save. To create a sub family code, select Sub Family Code. Click Create. Specify the Sub Family Code name and provide a Description. Click Save. .</s>

<s>[INST] In the context of INFOR Docs, tell me about Bank reconciliation setup? [/INST] Bank reconciliation setup Bank reconciliation setup includes creating reconciliation match rules and match rule groups, or creating reconciliation templates to enable bank statement reconciliation. Reconciliation match rules are the default method. Match rules provide more flexibility for selecting which transactions to apply the rules against. The reconciliation method on the cash management account is used to determine the default value of the line match field in the reconciliation queue. Match rules are used to define the bank statement line and the system-side rules. This includes cash ledger, other systems, and rules for cash forecast transactions. If reconciliation templates are used, then multiple templates are required for each side of the transactions, for example, bank statement line and system-side. .</s>

<s>[INST] In the context of INFOR Docs, tell me about Creating reconciliation match rules? [/INST] Creating reconciliation match rules Use reconciliation match rules to define how the bank statement lines and system transactions are identified and matched. Rules apply to both cash ledger and non-cash ledger transactions. Rules are applied after the bank statement and the bank statement lines are created from the bank statement interface. Reconciliation match rules must be active to use them. See Creating Cash Management accounts. Select Bank Reconciliation Match Rules. Click Create. Specify a code and description. Specify this information: Statement Rule Specify the conditions to use to select the bank statement lines. Conditions can evaluate any field in the BankStatementReconciliation business class and can be joined using logical operators. Literal values can be verified by placing the value in quotes. Wrap the value in asterisks to search for the value anywhere in the field values. Statement Line Match Field Specify the text variables or values, or both, if the Statement Rule is selected. If a text variable replacement is used, then the Variable Source On Statement field is available. Valid options are Related Reference , Bank Reference , and Text Reference This is the value to substitute from the bank statement line. If the text variable replacement is a user-defined field, specify {lpl:UserDefinedField} To reference the related fields, use this syntax format: {lpl:XXX.UserDefinedField}, where XXX is the key field. This syntax is case sensitive and the key fields are generally lower case. For example, {lpl:CashLedgerTransaction.UserDefinedField}. ​ Remove Leading Zeros Select this check box to remove leading zeros. Removing leading zeros can help to align the values for the line match field if only one of the fields contain leading zeros. Remove Alpha Characters Select this check box to remove alpha characters from the variable that is used for the transaction number. Remove Character String Select this check box and specify a character string to remove. Remove Character String And Preceding Characters Select this check box and specify the character string to remove. All preceding characters are also removed. Remove Character String And Subsequent Characters Select this check box and specify the character string to remove. All subsequent characters are also removed. System Rule Specify the custom group to use to select the cash ledger transactions or the non-cash ledger transactions. The System Line Match Field value is applied to the transactions. Note: The custom group must include the DebitCreditIndicator field if Reconcile by Amount is selected. For information about custom groups, see Creating custom groups in Reconciliation Management. System Line Match Field Specify the text variables or values, or both, if the System Rule is selected. For text variable replacement, see the Statement Line Match Field information. Remove Leading Zeros Select this check box to remove leading zeros. Removing leading zeros can help align the values for the line match field if only one of the fields contain leading zeros. Remove Alpha Characters Select this check box to remove alpha characters from the variable that is used for the transaction number. Remove Character String Select this check box and specify a character string to remove. Remove Character String And Preceding Characters Select this check box and specify the character string to remove. All preceding characters are also removed. Remove Character String And Subsequent Characters Select this check box and specify the character string to remove. All subsequent characters are also removed. In the Additional Options section, specify this information: Reconcile By Amount If this check box is selected, the Reconcile By Amount Type field is displayed. Reconcile By Amount Type Select whether to reconcile the debit or credit transactions. This option is valid for all match types. Tolerances are not available when Reconcile By Amount is used. Match Type Specify the match type. For example, one to one indicates one bank statement line to one system side transaction. Tolerance Percent Specify the percent that can be exceeded. Tolerance Amount Specify the amount that can be exceeded. Use Day Lag Select this check box to use day lag. If you select this option, then the Day Lag and Future Day fields become available. Note: Transactions dates must be the same date as the statement date when Day Lag and Future Day are not defined. Day Lag Specify the number of days in the past. Future Day Specify the number of days in the future. Click Save. .</s>

<s>[INST] In the context of INFOR Docs, tell me about Creating reconciliation match rule groups? [/INST] Creating reconciliation match rule groups After the reconciliation match rules are created, they can be prioritized together on a reconciliation match group. The reconciliation rules are applied to bank statement lines in the order of the priority defined. The reconciliation match group can then be assigned to the Cash Management account. Select Bank Reconciliation Match Rule Groups. Click Create. Specify a code and provide a description. Click Save. After the rule group header is created, select the Reconciliation Match Rules tab to group and prioritize the reconciliation match rules. If another priority is required, then modify the priority number. The rules are run in priority order. Click the Helper List button to select the Reconciliation Match Rules. The yellow alert is shows on rules that have not been used on any Reconciliation Match Rule Groups. .</s>

<s>[INST] In the context of INFOR Docs, tell me about Reconciliation templates? [/INST] Reconciliation templates Reconciliation templates are used to reconcile bank statement lines to system-side transactions. You define the template so that you can reconcile bank statements to cash ledger or non-cash ledger transactions. The basic method in using reconciliation templates uses the header criteria and applies the Line Match Field. Other reconciliation templates can then be created for specific cash management accounts, categories, bank transaction codes or systems. You can define a template at the cash management group level and use it as the highest level default for all cash accounts. Leave the account, category, transaction code and system fields blank and populate either the Reconciliation Template Rule Group or the Line Match Field. To activate reconciliation templates, see Creating Cash Management accounts. .</s>

<s>[INST] In the context of INFOR Docs, tell me about Creating reconciliation templates? [/INST] Creating reconciliation templates Select Reconciliation Templates. Click Create. Specify this information: System Optionally, select the system code to use for reconciliation. Line Match Field This field is used to match the bank statement line to the transaction. For example, Transaction Number is used to match the bank statement line's transaction number to the cash ledger transaction number. If Line Match Field is selected and the Text Variable Replacement of Transaction Number is selected, then the Transaction Number Source field is available. Valid options are Related Reference, Bank Reference, Text Reference. This is the value that is used in the Line Match Field. Remove Leading Zeros Select this check box to suppress the leading zeros on the transaction number in the bank statement. Remove leading zeros to match the bank statement transaction number to the transaction number in the system. Remove Alpha Characters Select this check box to remove alpha characters from the variable used for the transaction number. Only the numeric value is included in the Line Match Field. Click Save. .</s>

<s>[INST] In the context of INFOR Docs, tell me about Cash codes? [/INST] Cash codes A cash code represents a bank account. You can have more than one account at a bank. Each combination of bank location and bank account number must be unique. This list shows the reasons you might define unique cash codes for a bank account: Issue payments from Payables Deposit payments to Receivables Deposit cash receipts to Cash Management Create bank service transactions, such as service charges, and interest, in Cash Management. .</s>

<s>[INST] In the context of INFOR Docs, tell me about Creating cash codes? [/INST] Creating cash codes Use this procedure to link one or more cash codes to the same cash management account. Select Cash Codes. Click Create. On the Detail tab, specify this information: Cash Management Group The Cash Management group value default is from the previously defined actor context. Cash Code Specify a cash code that represents a bank account at a financial institution. Default Post Company Specify a default post company to override the post company on the Pay Group. Approval Code This field is only available when the Cash Ledger Payment field is selected in cash management group. See the Approval Required For section. In the Bank Account section, specify this information: Cash Management Account Select the Cash Management account. The currency, financial institution, and branch from the Cash Management account are displayed. Return On Investment Rate Specify a return on investment interest rate for the account. Use this field to calculate whether to leave funds in this account or to make an early payment and take a vendor's discount. Summarize Ledger Balances Select this check box to enable up-to-the-minute balance tracking. Cash Ledger Auto Transaction Numbering Select this check box to set up automatic transaction numbering. Use Bank Currency For Payment Posting Select this check box to use the bank currency for Cash Ledger Payment distributions. All payments with this Cash Code, will have the same currency. To make payments in other currencies for this cash code, clear this check box. Create New Cash Ledger Payment Record When Void Or Stop Paid Select this check box to create a new payment record when the old record is void. Enforce Date Edit On Voids And Stop Paids If you select this check box, the void or stop payment date cannot be less than the payment transaction date. Allow Reconciliation While Pending Approval When Void Or Stop Paid Select this check box to include void or stop paid transactions with a corresponding bank statement line to the match and reconciliation process. Unmatched transactions that were included in the reconciliation, and approved, are deleted from the reconciliation queue. These transaction are then marked as Void or Stop Paid. Create New EFT Transaction When Void Or Rejected Select this check box to create a new EFT transaction if the old transaction is void or rejected. Stop Pay Bank Confirmation Required Select this check box to change the status of a cash ledger transaction to Pending Stop Pay Confirmation The bank decides whether to confirm or reject the stop payment. In the Bank Fund Transfer section, click the Bank Fund Transfer. Specify a sending and receiving code. Specify the expense bank code. Click Save. Select the Transaction Codes tab and click Create. Specify this information: Transaction Code Specify the transaction code to use with this cash code. This transaction code can only be used with Cash Management transactions. Payables transactions are controlled by the setup in cash payment format. Click Save. .</s>

<s>[INST] In the context of INFOR Docs, tell me about Creating company cash code relationships? [/INST] Creating company cash code relationships You must define a relationship between a general ledger company and a cash code for the company to process transactions for a specific bank account. Select Company Cash Codes. Click Create. Select a company and specify a cash code. Specify this information: Cash Posting Account Select the code block cash account to use for posting Payables payments and Receivables deposits. Transfer Clearing Account Optionally, select the global ledger bank transfer clearing account that is used for bank transfers. Payment Clearing Account Optionally, select a global ledger payment clearing account unit. This clearing account is used to process cash ledger payments. Electronic Payment Account Optionally, select a valid global ledger EFT/credit card extract clearing account unit. This is used for processing cash ledger EFT and credit card extracts. On the Reconciliation tab, specify this information: Over and Under Tolerance Amount To avoid manually reconciling differences between issued amounts and cleared amounts for a transaction, specify a range for the variance. It should be an amount that you are willing to tolerate. Variance Account If you defined reconciliation tolerances, then select the variance account to use to post variance amounts. Reconcile Global Ledger Entry Select this check box if a global ledger entry is created from the cash account to a reconciliation account. This occurs when a transaction is reconciled for the cash code. Reconciliation Account Specify a valid reconciliation account to use to post reconciled transactions. On the BOE accounts tab, complete the information: On the Stale Date Accounts tab, click Create. Specify this information: Escheatment Account Select the account to post escheatment amounts. Click Save. .</s>

<s>[INST] In the context of INFOR Docs, tell me about Creating cash code groups? [/INST] Creating cash code groups Cash code groups are used when processing multiple cash codes. Select Cash Code Groups. Click Create. Specify a code and description. Click Save. In the Cash Codes tab, click Create. Specify a code and description. Click Save. .</s>

<s>[INST] In the context of INFOR Docs, tell me about Bank transaction code? [/INST] Bank transaction code A bank transaction code represents a type of payment or bank transaction. You must define a transaction code for each type of payment you plan to use. For example, manual checks, system checks, electronic files, lock boxes, credit cards, and bills of exchange. You can also define transaction codes for banking services, such as deposits and withdrawals. These are the transaction code categories: Cash payment: This transaction code represents a type of cash payment, such as a check. You use cash payment transaction codes in Payables. Payables electronic transfer ID: These IDs are used during the payables invoice payment process. Payables electronic transfer IDs are client identifiers used for certain electronic payment files. Bills of Exchange (BOE) payment: This transaction code represents a payment contract that is similar to a letter of credit. The contract can be a draft issued against a bank account until the maturity date, or for cashing early at a discounted rate. France and Spain frequently use BOEs. You use BOE transaction codes in Payables and Receivables. Bank service: This transaction code represents banking transactions that debit or credit your bank accounts. This could be service charges or miscellaneous credits. You use bank service transaction codes in Receivables and Cash Management. .</s>

<s>[INST] In the context of INFOR Docs, tell me about Creating cash payments? [/INST] Creating cash payments This transaction code represents a type of cash payment, such as a check. Cash payment transaction codes are used in Payables. Select Bank Transaction Codes. Click Create Cash Payment. Specify this information: Cash Ledger Auto Transaction Numbering Select this check box to set up automatic transaction numbering. Transaction Origin Select whether the transaction came from Payables or Receivables. Select Receivable only for Electronic Fund Transfer (EFT) payments that are triggered by Receivables. Payment Output Option Select one of these output options for the cash payment code: Printed Document : Used for creating check payments. Electronic File : The routing number on the output file is retrieved from the electronic routing number in the financial institution branch. When creating invoice records, the bank information is required on vendor or vendor location. If this option is selected, then the Payables Electronic Transfer ID tab is available. Wire Transfer : The routing number on the output file is retrieved from the wire routing number in the financial institution branch. When creating invoice records, the bank information is required on vendor or vendor location. No Output : Manually create payments or payment runs where no output is required. Swift : The routing number on the output file is retrieved from the branch swift in the financial institution branch. When creating invoice records, the bank information is required on vendor or vendor location. Transaction Numbering Select whether cash payments for the transaction code have Numeric Only or Alpha Allowed If the transaction origin is Payables, then the transaction numbering can only be numeric. Manual Payment Reservation Select this check box to reserve assigned manual payment numbers. In the Reconciliation section, specify this information: Automatic Reconciliation To automatically reconcile all cash payments for this code in Cash Management , select this check box. If this check box is cleared, then those cash payments must be manually reconciled. Payment Summarization If Payment Output Option is Electronic File , select this check box to include summarization breaks for payments. In the Electronic Payments section, specify this information: Prenotification If Payment Output Option is Electronic File , then select this check box if the processing bank must be notified with bank account information before the transaction is sent. Notification must occur before an accounts payable ACH payment can be created for a vendor. Alternate Transaction Code Optionally, select or create an alternate cash payment for a vendor. This is in effect until the processing bank has been pre-notified. In the Nordic section, specify this information: Plus Giro Payments With Bank Giro Select this check box to make payments that include vendors with Plus giro accounts using bank transfer file. Merge Option Specify whether to merge bank account and payments. Click Save. .</s>

<s>[INST] In the context of INFOR Docs, tell me about Creating a Payables electronic transfer ID? [/INST] Creating a Payables electronic transfer ID Payables electronic transfer ID is used by the electronic payment creation or payment clearing file creation actions during the payables invoice payment process. These transfer IDs contain client identifier information that is required for certain electronic payment files, for example, ACH. Use this procedure to define unique ID numbers for each payment process. The Payables electronic transfer ID can also be defined on the pay group. Select Bank Transaction Codes. On the Payables Electronic Transfer ID tab, click Create. Complete the form. Click Save. .</s>

<s>[INST] In the context of INFOR Docs, tell me about Creating bill of exchange payments? [/INST] Creating bill of exchange payments This transaction code represents a payment contract that is similar to a letter of credit. The contract can take the form of a draft issued against a bank account until the maturity date. It can also be used for cashing early at a discounted rate. Select Bank Transaction Codes. Click Create Bill Of Exchange Payment. Specify this information: Transaction Numbering Select whether cash payments for the transaction code are Numeric or Alpha. If you select Printed Document or Electronic File in the Output Option field, you must select Numeric transaction numbering. If the Transaction Origin is Accounts Payable , then the transaction numbering can only be Numeric. Payment Output Option Select an output option for the cash payment code: Printed Document Use to create payments on payment pages creation. Electronic File Use to create payments on payment files creation. No Output Use to manually create payments. Automatic Reconciliation To automatically reconcile all cash payments for this code in Cash Management , select Yes If you select No , then you must manually reconcile those cash payments. Payable Acceptance Accounting Select this check box to accept bills of exchange payments in Payables. Receivable Acceptance Accounting Select this check box to accept bills of exchange payments in Receivables. Receivable General Ledger Accounting Select whether the bills of exchange amount is posted by Receivables to the bills of exchange acceptance account when accepted. Click Save. .</s>

<s>[INST] In the context of INFOR Docs, tell me about Creating bank services? [/INST] Creating bank services This transaction code represents banking transactions that debit or credit your bank accounts. Select Bank Transaction Codes. Click Create > Create Bank Service. Specify a this information: Cash Ledger Auto Transaction Numbering Select this check box to enable auto-numbering of the Transaction Number or Reference number used in cash ledger. On the Bank Service Transaction tab, specify this information: Banking Transaction Type Specify whether the banking transactions are debits or credits to your bank accounts. Allow Negative Receipts Select this check box to create cash receipts with a negative deposit amount. This option is only available for credit transaction types. Transaction Numbering Select whether cash payments for the transaction code have Numeric Only or Alpha Allowed If the transaction origin is Payables, then the transaction numbering can only be numeric. Automatic Reconciliation Select this check box to automatically reconcile all cash payments for this code in Cash Ledger. Click Save. .</s>

<s>[INST] In the context of INFOR Docs, tell me about Creating cash payment formats? [/INST] Creating cash payment formats Cash payment formats are used to define the required payment information for processing payments. Select Cash Payment Formats. Click Create. On the Main tab, specify this information: Cash Code Specify a cash code. Cash codes represent bank accounts. Bank Transaction Code Specify the bank transaction code. This represents a type of payment. Payables Process Group Specify an identifier used for separating vendors into groups to enable concurrent processing with the cash payment cycle. Payment Format Select a format for the cash payment. Cash payments can be produced in several formats. FTP Configuration Select the FTP setup configuration where the CSV output files are sent. FTP Detail File Select this check box to send the detail file through the FTP that is generated in the CSV output. Bank Issued Payment Numbers Select this check box to use bank issued payment numbers instead of a payment format. Starting Document Number To define a printed document to start with a number other than 1, specify the starting document number. An example is printed checks. If this field is blank, then the cash payment format number default is used. Note: This option is not available if you select the Bank Issued Payment Numbers check box. Rejection Bank Transaction Code If you selected ACH File , Electronic File , SWIFT File , or ETEBAC File in the Payment Format field, then select a bank transaction code. A bank transaction adjustment is created when the bank rejects the payment file record. On the Remittance Options tab, specify this information: Use IDM Template Select this check box to use IDM templates. Remittance Option Select the remittance option: Always Attached Select this value if the remittance form is always attached to the payment. Overflow Document Select this value if the remittance form is attached to the payment and the remittance has more lines than the one that is stated in the Number Of Remittance Lines field. Separate Remittance Select this value if the remittance form is not attached to the payment but is printed on a separate form. Number Of Remittance Lines To print remittance pages, specify the number of lines that are printed on the attached or original remittance form. If this field is blank, then 14 is the default value. Number Of Overflow Remittance Lines If you selected Overflow Document in the Remittance Option menu, then specify the number of detail lines that are printed on the overflow remittance. If this field is blank, then 58 is the default value. Language Text Option Select the language in which payment documents and remittance pages are printed. Click Save. .</s>

<s>[INST] In the context of INFOR Docs, tell me about Purging bank transaction history? [/INST] Purging bank transaction history Use this procedure to delete historical bank transactions, bank fund transfers, cash receipt deposits, and bank statement periods. Select Cash Management Group. Right-click a group and select Bank Transaction History Purge. Specify the cutoff date for the applicable transaction type. All transactions within the cutoff date and have the specific status are purged. Use this table as a guide: Transaction type Status Note Cash Ledger Transaction, including the related Cash Ledger GL Distribution and Cash Ledger Reconciliation Adjustment records Reconciled Voided Stop Paid Specify a cash code or a cash code group, and select a bank transaction type. Optionally, specify a transaction code. Bank Statement Reconciliation Reconciled Specify a bank account. Bank Statement Closed Specify a bank account. Non Cash Ledger Transaction Reconciled Specify a bank account. Cash Ledger Fund Transfer Header, including the related detail records Released Specify a cash code or a cash code group. Cash Ledger Payment, including the related Cash Ledger GL Distribution records Cancelled Voided Historical Specify a cash code or a cash code group. Cash Ledger Cash Receipt Header Released Specify a cash code or a cash code group. Cash Ledger Electronic Funds Transfer Transaction, including the related Cash Ledger GL Distribution and Cash Ledger Transaction records Electronic Funds Created Specify a cash code or a cash code group. Bank Account Balance N/A Specify a cash code or a cash code group. Cash Ledger Returned Payment, including the related Cash Ledger GL Distribution and Cash Ledger Transaction records Released Specify a cash code or a cash code group. Click Submit. .</s>

<s>[INST] In the context of INFOR Docs, tell me about Creating bill of exchange payment formats? [/INST] Creating bill of exchange payment formats Bill of exchange payment formats are used to define payment information for processing BOE payments. Select Bill Of Exchange Payment Formats. Click Create. Specify this information: Electronic Payment ID Number If you selected an electronic format, then specify the identification number of the payment file. Remittance Select the format for a remittance: Select Always Attached to always attach the remittance to the payment. Overflow lines are printed on a voided payment form Select Overflow Document to attach the remittance to the payment. Overflow lines are printed on a separate remittance form. Attached Detail Lines If remittance pages are printed, then specify the number of detail lines that are printed on the attached remittance form. If this field is blank, then the default value is 14. Overflow Detail Lines If you selected Overflow Document in the Remittance Option field, then specify the number of detail lines that are printed on the overflow remittance form. If this is field blank, then the default value is 58. Language Select the language in which payment documents and remittance pages are printed. Click Save. .</s>

<s>[INST] In the context of INFOR Docs, tell me about Creating cash process levels? [/INST] Creating cash process levels A process level represents a part of a company such as a division, department, or cost center. You can use process levels to select unique general ledger account defaults used for posting cash receipts by category. If you set up process levels, then you must add transactions by process level. Select Cash Process Levels. Click Create. Complete the form. Click Save. .</s>

<s>[INST] In the context of INFOR Docs, tell me about Creating cash categories? [/INST] Creating cash categories Cash categories represent types of products or services for which you received cash. A cash category is used to itemize cash deposits for a Global Ledger company. Cash categories contain a default revenue account and an optional tax code. Select Cash Categories. Click Create. Complete the form. Click Save. On the Cash Category Details tab, click Create. Complete the form: Click Save. .</s>

<s>[INST] In the context of INFOR Docs, tell me about Creating external bank entities? [/INST] Creating external bank entities You can define external bank entities that are only for vendor or customer's bank information. These external bank entities are not used in the internal bank setup. Select External Bank Entities. Click Create. Complete the form. Click Save. .</s>

<s>[INST] In the context of INFOR Docs, tell me about Creating cash ledger process groups? [/INST] Creating cash ledger process groups Use this procedure to create cash ledger process groups. The process group is used to group records for EFT extract file creation processing. Select Cash Ledger Process Group. Click Create. Complete the form. Click Save. .</s>

<s>[INST] In the context of INFOR Docs, tell me about Import bank statements? [/INST] Import bank statements .</s>

<s>[INST] In the context of INFOR Docs, tell me about Creating file channels? [/INST] Creating file channels Use this procedure to define file channels for financial institutions. Sign in as Cash Administrator and select Utilities > Manage Channels. On the File Channels tab, click Create. Specify this information: Channel Name Specify a name for the file channel. Description Provide a description. File Channel Type Select the file channel type. Source File Directory Specify the receiver directory from which to retrieve the import file. File Match Case Sensitivity Select whether to Ignore Case or Enforce Case. Error File Directory Specify the directory where the bank import file will be moved if there is an error. In-Progress File Directory Specify the directory where the bank import file will be moved if processed successfully. File Scan Interval Time In Minutes Specify the scan interval time in minutes. This process signifies when to scan for new files to interface from the source file directory into bank statement interface. Last File Scan Time This field is for display only and shows the last date and time that the specified Source File Directory was scanned. Click Save. .</s>

<s>[INST] In the context of INFOR Docs, tell me about Creating file channel receivers? [/INST] Creating file channel receivers Select Cash Administrator > Utilities > Manage Channels. On the File Channels tab, select a file channel record. On the File Channel Receivers tab, click Create. Specify this information: Receiver Specify a receiver name. Description Provide a description. File Name Specify the file name extension to use for the search. For example, *.bai2, *.mt940. *.mt942, *.xml, and *.csv. Ignore Delete Errors Select this check box to ignore delete errors and to continue with the import process. Process Select the process automation flow name to use for this receiver. For example, the *.bai2 receiver uses the SyncBAI2BankStatementData or SyncBAI2BankStatementData_PGP. Data Select File Data for bank statement importing. Last Message Received Time Specify the date and time that this receiver processed a file. Startup Type Select from these options: Automatic Select this option to indicate that the Source File Directory must be used to look for a file at the specified number of minutes. Manual Select this option to indicate that the user will manually scan the specified directory to look for new import files. Disabled Select this option to indicate that the receiver is not used. Last Error Time This field shows the time that the last error was received. Last Error Type This field shows the type of the last error that was received. Click Save. .</s>

<s>[INST] In the context of INFOR Docs, tell me about Bank statement interface? [/INST] Bank statement interface The expected number of transactions is compared to the actual number of transactions when the bank statement interface is run. The receipt of all bank statement lines from the financial institution is verified. The cash management group that is associated with the cash management account is used for the comparison. If a bank statement file exists in the received folder, then the bank statement is moved to the Bank Statement Interface file. The statement goes through several validations and is imported if no errors exist. If the Automatic Bank Statement Import check box is selected on the cash management group, then it is imported to the bank statement after the file is placed in the Bank Statement Interface. If Automatic Bank Statement Import is not selected, then the bank statement is not created. You must manually perform the import action on the bank import file. The bank statement line is assigned a category by the bank statement interface. The category is based on the statement line classification of the Cash Management account, processing rules, and custom group definitions. If no processing rule criteria matches the bank statement line, then the default category of Uncategorized is assigned. This list shows the supported bank statement formats: BAI BAI2 MT940 MT942 CSV See the Sample Document Template for additional information about the layout of the CSV file. CAMT052 CAMT053 The EDI822 format is used for the bank fee statement. This list shows the process flows for Cash Management : SyncBai2BankStatementData SyncBai2BankStatementData_PGP SyncCSVBankStatementData SyncMT940BankStatementData SyncMT940BankStatementData_PGP SyncMT942BankStatementData SyncMT942BankStatementData_PGP SyncCAMT05XBankStatementData EDI822BankFeeStatementData .</s>

<s>[INST] In the context of INFOR Docs, tell me about Importing bank statements? [/INST] Importing bank statements Use this procedure if the automatic import is not being performed by the Cash Management Group. Optionally, use this procedure if the bank statement import has an error. Select Cash Administrator > Utilities > Bank Statement Interface. Select a bank import file. Select Actions > Import. Click OK. To import files with Not Imported status, select Actions > Import All Click OK. Note: We recommend that the Automatic Bank Statement Import action is automatically run by the Cash Management Group. This is the most efficient action for this process. .</s>

<s>[INST] In the context of INFOR Docs, tell me about Bank statement interface files? [/INST] Bank statement interface files Each bank statement interface header has a unique system-generated number. The interface header records can show these alerts: A blue circle with a white exclamation point denotes that the file is an Intraday bank statement import file. A red circle with a white exclamation point denotes an error during file import. Put your pointer over the red circle to view the error message. A yellow triangle denotes that some of the bank statement was skipped. Put your pointer over the yellow triangle to view the message. .</s>

<s>[INST] In the context of INFOR Docs, tell me about Viewing bank statement interface files? [/INST] Viewing bank statement interface files Select Cash Administrator > Utilities > Bank Statement Interface. Open a bank statement interface header record. This information is displayed: Bank Statement Interface Header A unique system-generated number for the bank statement interface header record is displayed here. File Format This field shows the bank statement file format. File Name This field shows the file name of the bank import file. Import Date This field shows the date the file is imported. Expected Number Of Records This field shows the expected number of records in a file type as read by the system. Actual Number Of Records This field shows the actual number of records as compared to the expected number of records that were counted by the system. This count is performed to check whether the complete file was imported. If the file is not completely imported, then an error message is displayed. Status This field shows the import status of the bank statement. To view bank statements in the original format, click the Attachment tab. If the bank statement has unresolved issues, select the Errors tab to view a list of the error messages for the file. Errors must be resolved or skipped before the statement can be imported. An error means that the bank statement for that account and date are skipped. Hover over the yellow triangle on the bank statement interface record to view the message. .</s>

<s>[INST] In the context of INFOR Docs, tell me about Purging bank statement interface files? [/INST] Purging bank statement interface files Use the purge action with caution since you cannot recover the purged files. Select Cash Administrator > Utilities > Bank Statement Interface. To purge an individual file, select an imported bank statement interface header record. Select Actions > Purge. Click Yes. To mass purge the files on the list, select Actions > Purge History. Specify this information: Import Date Range Specify the date range of the files to purge. Only Purge Intraday Select this check box to purge only Intraday bank statement import files. Click OK. .</s>

<s>[INST] In the context of INFOR Docs, tell me about Removing bank statements? [/INST] Removing bank statements Use this procedure to delete all of the bank statements that were created from a bank statement interface header record. Select Cash Administrator > Utilities > Bank Statement Interface. Select Actions > Remove Bank Statement. .</s>

<s>[INST] In the context of INFOR Docs, tell me about Cash Management fund accounting rules? [/INST] Cash Management fund accounting rules If you have fund accounting enabled, you can create rules that specify how funds are distributed. Optional fund accounting rules have been enabled for the creation of the offset distributions for cash ledger transactions, cash ledger payments, EFT Transactions, and wire transfers. See Enabling and disabling fund accounting. .</s>

<s>[INST] In the context of INFOR Docs, tell me about Creating fund accounting rules in Cash Management? [/INST] Creating fund accounting rules When fund accounting is enabled, you can create rules to define how funds are distributed. Use fund accounting rules to create offset distributions for cash ledger transactions, cash ledger payments, EFT Transactions, and wire transfers. See Enabling and disabling fund accounting. Select Fund Accounting Rules. Click Create. Specify this information: Type Select the rule type. This list shows the valid values: Cash Code Distribution Offset Cash Ledger Payment Distribution Eft Payment Distribution Wire Transfer Distribution Create the same rule set for both types. The same rule set ensures that the same logic applies for these account entries: Offset general ledger account entries with a type of Offset Cash Ledger Payment Distribution , Eft Payment Distribution , and Wire Transfer Distribution ; and Corresponding general ledger account entries created for the cash code with a type of Cash Code Distribution. Priority Specify the priority of the rule relative to other fund accounting rules. Click Save. .</s>

<s>[INST] In the context of INFOR Docs, tell me about Fund accounting example in Cash Management? [/INST] Fund accounting example This example shows how fund account rules are used for cash ledger transactions. When fund accounting is enabled, cash code general ledger account entries are calculated in this order: Cash Code Distribution type for cash account distributions or Offset Cash Ledger Payment Distribution, Eft Payment Distribution, or Wire Transfer Distribution type for offset distribution finance structure rules. The general ledger chart account from the cash account or clearing account of the company cash code setup. Remaining elements from originating invoice distribution. .</s>

<s>[INST] In the context of INFOR Docs, tell me about Payables setup? [/INST] Payables setup This list shows the setup that is required for Payables : Vendor structure including groups, classes, and vendor profiles Reportable income groups Pay groups and process groups Payables companies Process levels Payables codes Cross reference vendors Invoice assignment rules, routing rules, approval codes and roles See the Payables User Guide for vendor management and data processing after the setup is complete. .</s>

<s>[INST] In the context of INFOR Docs, tell me about Vendor structure setup? [/INST] Vendor structure setup An important part of managing accounts payable is maintaining your vendor records. There are multiple options for organizing and categorizing your vendor records. The choices you make when setting up your vendor structure affect these options: Reporting options Payment options The way in which defaults occur The total number of records that are maintained .</s>

<s>[INST] In the context of INFOR Docs, tell me about Vendor groups? [/INST] Vendor groups A vendor group is the set of vendors with which a company does business. Vendor groups are used so that more than one company can make purchases from and payments to the same vendors. A company can access only one vendor group. Before you define the vendor group structure, select the structure that works best for the organization. Consider the reporting options that are required and the number of vendor records that the company wants to store and maintain. Vendor groups can be structured in one of three ways: Define one shared vendor group for all companies. Define a separate vendor group for each company. Define a shared vendor group for selected companies and separate vendor groups for others. This is a combination of the first two options. For each vendor group, associate only one item group and one procurement group. These are the benefits when you define one shared vendor group for all companies: You create and maintain only one vendor record for each vendor, which minimizes data entry and improves data integrity. You can view vendor balances by company or by vendor group. You can generate one consolidated vendor list. You can create one contract and control pricing by the Tier and Member level. You can take advantage of pay groups, so that you can consolidate payments from multiple companies and send a single payment to a vendor. You can produce only one 1099 for each vendor. You can still set defaults at the company level. The defaults are not required to be the same for all companies that are sharing the vendor group. For example, you can assign a unique cash code or invoice accrual code to each company that shares a vendor group. These are the benefits when you define separate vendor groups for each company: There are fewer vendors in each vendor group, which can simplify searching, inquiring, and reporting. Each company can retain control over its own vendor records. .</s>

<s>[INST] In the context of INFOR Docs, tell me about Creating vendor groups? [/INST] Creating vendor groups Vendor groups are used to define a set of vendors that are shared by one or more companies. Select Vendor Groups. Click Create. Specify a Vendor Group code and provide a Description. On the Main tab, specify this information: One Time Vendor Class Specify a one-time vendor class. Last Vendor Specify the last vendor used by the company. Invoice Number Edit Select whether to edit duplicate invoice numbers by current company vendor or by vendor group vendor. Effective Date Specify the date that the vendor group becomes effective. Validate OFAC Select this check box to validate Office of Foreign Assets Control. OFAC Compare Threshold If you selected Validate OFAC , then specify a threshold. Global Withholding Select this check box to enable international withholding options. Vendor Offset Select this check box to intercept and redistribute portions or the entire amount of the vendor payment to accounting entities where debt is owed. The Vendor Offset Default and the Vendor Debt tabs become available. Edit For Pay To Vendor In the Hold Codes section, specify this information: If these fields are blank, then the value in Retainage is used. Manual Payment This code is assigned to invoices that have been paid manually. This prevents a check for the invoice from being generated. Credit Balance This code is applied to open invoices and credit memos when the vendor has a credit balance. When the vendor has enough credits to put invoices in a credit balance, this code prevents a payment to a vendor for invoices due. Prepayment This code is applied to system-generated credit memos until the credit memo is applied to the prepaid invoice. Return on Investment This code is used to hold an invoice when it is more advantageous to bypass a discount in favor of earned interest. Maximum Payment This code is applied to invoices that, if paid, would exceed the maximum cash outlay for the company. Retainage Specify the retainage hold code. Minimum Payment This code is applied to invoices that, if paid, would not exceed the minimum cash outlay for the vendor. Tax Tolerance In the Period Ending Dates section, specify the various period end dates for processing year-end closing. In the Diversity Requirements section, select the check box of the valid diversity requirement for a document attachment. In the Attachment Size section, specify the maximum size of the attachment and the unit of measurement. In the Document Management Interface Vendor Search Fields section, select the vendor values to use when matching vendors to invoices in the interface: Reference 1, 2 Select these check boxes to search for vendors by reference fields. Select the search priority order. Tax ID Select this check box to search for vendors by the Tax ID field. Select the search priority order. EDI Number Select this check box to search for vendors by the EDI Number field. Select the search priority order. VAT Registration Number Select this check box to search for vendors by the VAT Registration Number field. Select the search priority order. Legacy Vendor Select this check box to search for vendors by the Legacy Vendor field. Select the search priority order. Vendor Account Select this check box to search for vendors by the Vendor Account field. Select the search priority order. Global Location Number Select this check box to search for vendors by the Global Location Number field. Select the search priority order. In the Vendor Bank Code Labels section, specify labels as needed for 20 generic bank codes. The bank codes are defined in Vendor and Vendor Location and used for the payment output file. For the Payables Invoice Approvals tab, see Managing invoice approvals for vendor groups. On the Document Templates tab, specify this information: Remittance Advice From Email Address Specify the email address from which to send remittance advice. Use IDM Template For Vendor Statement Select this check box to use IDM templates for vendor statements. See Document Output Management for Infor Financials and Supply Management User Guide. Use IDM Template For US 1099 Forms Select this check box to use IDM templates for US 1099 forms. See Document Output Management for Infor Financials and Supply Management User Guide. Click Save. .</s>

<s>[INST] In the context of INFOR Docs, tell me about Managing invoice approvals for vendor groups? [/INST] Managing invoice approvals for vendor groups Open a vendor group record. On the Payables Invoice Approval tab, specify this information: Corporate Calendar Select the default calendar settings of the company. Process Routing Rules By Hierarchy Select this check box so that invoices in this vendor group are processed by routing rules rather than by priority. Allow Distribution Entry During Invoice Approval Select this check box so that your approvers can create or update distributions during the approval process. Enforce Max Invoice Approval Amount Select this check box to enforce the last invoice approval as the highest amount that is allowed by the user. For customers that want to enforce the final amount, select the check box to force the final approver to get permission if the amount is over their approval limit. Invoice Post Date Default Option Select whether the default posting date on the invoice is Invoice Date or Current Date. Using Document Management System Select this check box if you are using a third-party imaging vendor. When you select this option, additional fields become available. Document Management Partner If you selected the Using Document Management System check box, then select your imaging vendor. Document Management System Key If you selected the Using Document Management System check box, then specify your document management system key. This is used by the Document Management System to access the documents. This key may be filled depending on the requirements of your imaging vendor. Store Document Locally If you selected the Using Document Management System check box, then select this check box to save a local copy of the invoice image. This occurs when an invoice is created from a Document Management System. Require Reason Code For Manual Invoice Approval Select this check box to require action reasons and action comments when manually approving invoices. In the Invoice Email Settings section, the Email Subject and Email Content fields are populated. The content is used when invoice emails are sent for specific reasons. You can use the template or you can customize the messages in these sections: Invoice Submitted For Approval Invoice Approved Invoice Rejected Email Invoice To customize the messages, specify this information: Email Subject Specify the invoice code and vendor name. Email Content Specify the details and reasons for the email. Include Link To Review Invoice Select this check box to include a link of the invoice. This option is for invoice approval emails only. Include All Related Documents Select this check box to include any attachments. Click Save. .</s>

<s>[INST] In the context of INFOR Docs, tell me about Vendor classes? [/INST] Vendor classes A vendor class represents a subset of vendors in a vendor group. Vendor classes categorize vendors that share common characteristics. They are used for reporting and payment processing. Several defaults can also be set at the vendor class level and you can perform inquiries by vendor class. For example, vendors can be grouped into a class for reporting purposes, such as: Transportation vendors Suppliers Associations to which you pay professional fees Recurring vendors. Vendors that are grouped in a class can be used to reflect payment processing because pay cycles can only be run for selected vendor classes. For example, vendor class can be created for: Vendors that are paid out of a special bank account Vendors that you pay on a separate or unique schedule Each vendor must be assigned to a vendor class and can belong to only one vendor class. You must assign a vendor class when you define the vendor. .</s>

<s>[INST] In the context of INFOR Docs, tell me about Creating vendor classes? [/INST] Creating vendor classes Select Financials > Payables > Payables Setup > Vendor Classes. Click Create. Specify this information: Vendor Group Select a vendor group from which to create a vendor class. Vendor Class Specify the vendor class and provide a description. In the Vendor Class Details section, specify this information: Invoice Currency Select the currency used in the invoice. Posting Option Select whether to post transactions for this vendor class to Global Ledger in summary or detail. To post in summary, you must also select summary as your general ledger account posting option. Income Code To use an income code default value on vendors that are assigned to this vendor class, select a valid code. You can assign an income code to a vendor class in special cases. For example, if you have grouped all contractors in the same class and you want to track their reportable income under one code. Tax Code You can select a valid tax code to use on vendors that are assigned this vendor class. This is used to calculate invoice tax. Tax Usage Code Select the tax usage code for the vendor. This field is required if VAT reporting is required for the Payables company. Tax Override Select this check box to override tax for this vendor class. Tax Indicator Select if the tax indicator is Exempt , Taxable , Exclude , or None. Distribution Code You can select a distribution code to use on vendors that are assigned to this vendor class. This is used to automatically create distribution lines for an invoice. Enclosure Select the check box if the invoice requires an enclosure with its payment. Invoice Routing Category Select the invoice routing category for the vendor class. In the Options section, specify this information: Cash Code Select a cash code. Payment Code Select a payment code. Payment Priority You can specify a payment priority for the vendors that are assigned to this vendor class. If this field is blank, then 1 is the default. Zero Payment Allowed Select this check box to automatically create zero payments for vendors in this vendor class. A zero payment is created if the vendor's invoices net to zero. For example, when a vendor has a $100 debit and a $100 credit. If this check box is cleared, then vendor invoices are not selected for payment if the invoices net to zero. The invoices remain open items until there is a debit balance for the vendor. Zero Payment Code Select the payment code that represents a zero payment, if zero payments can be made for the vendor class. This field is not required, but is suggested if you use zero payments. For cost savings, you can define a payment code that is not printed on your standard check stock. Maximum Payment Amount Specify the maximum single payment amount that can be created for any vendor in this class. Maximum Hold Code If you defined a maximum payment amount, then select the hold code to apply to invoices that exceed that maximum amount. Minimum Payment Amount Specify the minimum single payment amount that can be created for any vendor in this class. Minimum Hold Code If you specified a minimum payment amount, then select the hold code. Hold codes are applied to invoices that do not exceed that minimum amount. Excluded Invoice Templates Use this field to exclude invoice templates. For example, if a vendor should only have match invoices, the vendor can be updated to exclude other invoice templates such as Basic. Restrict To One Invoice Per Vendor If the vendor class is assigned for one-time vendors, select this check box to restrict to one invoice per vendor. Allow Duplicate Invoice By Date Select this check box to allow duplicate invoices that share the same date. In the Match Options section, specify this information: Require Purchase Order Select whether purchase orders are required for the vendor class. Select Company Default to use the default company value. Match Prepayment Select the check box if you are prepaying the invoice for match invoices. Match Prepayment Method If you selected the Match Prepayment check box, select the method of match prepayment. MSCM Sync Select this check box to upload this vendor class to Infor Mobile Supply Chain Management ( MSCM ). Create Expense Management User Select this check box to create a user in Expense Management (XM) for vendors that are assigned to this vendor class. Match Table Select the processing rules to use during matching. Rule Group Select the rule group used for invoice matching and messaging purposes. Cost Component Match Select this check box to determine the cost component match and to include the add on charges in the match. Click Save. .</s>

<s>[INST] In the context of INFOR Docs, tell me about Creating vendor class groups? [/INST] Creating vendor class groups Select Financials > Payables > Payables Setup > Vendor Class Groups. Click Create. Select a Finance Enterprise Group. Specify the Vendor Class Group and provide a Description. Click Save. .</s>

<s>[INST] In the context of INFOR Docs, tell me about Reportable income groups and reporting organizations? [/INST] Reportable income groups and reporting organizations Reportable income groups and reporting organizations are used to group companies or process levels within a vendor group. Their purpose is to create reportable income forms and tapes. You define a reportable income group or reporting organization and then assign companies or process levels. When generating 1099 forms and tapes, you must define at least one group or organization for each tax identification or registration number. The name and address of the group or organization is used on the reportable income forms and tapes. You can define and change reportable income groups and reporting organizations at any time to fit your income reporting requirements. If you have only one company that represents a single legal entity, then defining one group or organization for the company is sufficient. If you have multiple legal entities, then you can define a group or organization for each entity. It does not matter whether that entity is defined as an accounts payable company or a process level. .</s>

<s>[INST] In the context of INFOR Docs, tell me about Reportable income setup? [/INST] Reportable income setup You can use Payables to track reportable income for vendors and create reportable income pages to meet reporting requirements. Although federal reporting is done on an annual basis, you can review the setup early in the cycle. Run reportable income reports periodically to verify that information is accurately captured. .</s>

<s>[INST] In the context of INFOR Docs, tell me about Creating reportable income groups and reporting organizations? [/INST] Creating reportable income groups and reporting organizations Select Financials > Payables > Payables Setup > Reportable Income Setup. For reportable income groups, click the Reportable Income Group tab. For reporting organizations, click the Reporting Organization tab. Click Create. Specify this information: Payables Reporting Organization Select a reporting organization for the reportable income group. This field is not available when creating a reporting organization. Reportable Income Group Specify the name and description for the reportable income group. This group represents a group of accounts payables companies and process levels. Reporting Organization Specify the name and description for the reporting organization. This organization represents a group of accounts payables companies and process levels. Tax ID Specify the tax ID. On the Address tab, specify the address and contact information. On the 1099 Defaults tab, specify this information: Payer State Number Specify the state identification number. This number is used to create miscellaneous 1099 reportable income forms. Transmitter Control Code Specify the transmitter control number. This code is used to create 1099 reportable income tapes. Transmitters Media Number Specify the number that is used to identify a particular piece of media. This field is for vendors who file their taxes electronically. Payer Name Specify the first four characters of the Payer Name Control that is provided by the Internal Revenue Service. This is used to create 1099 reportable income tapes. From Email Address Specify the email address from which to send 1099 reportable income tapes. Click Save. .</s>

<s>[INST] In the context of INFOR Docs, tell me about Payment structure setup? [/INST] Payment structure setup Vendors can be grouped for payment processing. For example, if several companies use the same office supply vendor, then payment can be generated from each company. A single payment can also be made for the vendor group. .</s>

<s>[INST] In the context of INFOR Docs, tell me about Pay groups? [/INST] Pay groups Pay groups are used to group companies for payment processing. A pay group contains one general ledger posting company and any number of invoice companies and process levels. Pay groups are used for two key purposes: To join two or more companies for combined payment processing. A pay group is used to process payments at a higher level than the company level. That is, one payment can be created for a vendor to pay invoices for multiple companies and process levels. To split a single company for autonomous payment processing. Pay groups also can be used to process payments by process level, giving autonomy to each process level for payment processing. That is, processing can be done on different schedules, and payments can be produced in smaller batches and in different locations. Posting considerations The Global Ledger posting or invoice company to which transactions are posted depends on the type of transaction. This table shows how general ledger transactions are posted: Transaction type Company that is used for posting Cash Posting company Invoice Accrual Invoice company Invoice Distributions Invoice company Gain or Loss Invoice company Discount Accrual Invoice company Discount Company, either posting or invoice, that is assigned to the discount code Income Withholding Company, either posting or invoice, that is assigned to the income withholding code Relationship considerations When you define pay groups, verify that you have defined these relationships in other solutions: Global Ledger : If your posting company and invoice company are different, then you must define intercompany relationships between the pay group posting company and each invoice company. Pay group posting company is the From company and invoice company is the To company. In Cash Management , define company-cash code relationships between the pay group posting company and each cash code for which the pay group processes payments. .</s>

<s>[INST] In the context of INFOR Docs, tell me about Creating pay groups? [/INST] Creating pay groups Select Financials > Payables > Payables Setup > Pay Groups. Click Create. Specify this information: Vendor Group Select a vendor group. A vendor group represents a group of vendors that can be shared by more than one Payables company. All companies that are associated with a pay group must belong to the same vendor group. Pay Group Specify the code to use for the pay group. Name Specify the name to use for the pay group. Posting Company Select a general ledger posting company for the pay group. This company is used for posting cash transactions to the global ledger. The posting company must have the same functional currency as all of the companies that are associated with the pay group. Cash Code Select a cash code. Valid relationships must be defined between the cash code and all of the companies that are associated with the pay group, including the posting company. You define relationships in Cash Management. Default Payment Code Select a default payment code for the pay group. This field represents a type of cash payment. For example, a check or payment file, or bill of exchange payment transaction code in Cash Management. On the Options tab, specify this information: Bill of Exchange Number Option Select the BOE number option. Select Automatic to automatically assign numbers to bills of exchange. Last Bill of Exchange Specify the last BOE that was used. If bill of exchange payments are processed by pay groups, then specify the last bill of exchange number that was printed for the pay group. The next sequential number is used. If this field is blank, the numbering sequence begins with 1. Bill of Exchange Accrual Code If the Bill of Exchange Acceptance Accounting check box is selected, then select a valid bill of exchange accrual code. This field is used to represent a default acceptance account. Bill of Exchange Acceptance Accounting If bill of exchange payments are processed by the pay group, then select whether the BOE amount is posted to the BOE acceptance account when it is accepted. If you select this check box, then you must also select a Bill of Exchange Accrual Code. Bill of Exchange Draft Statements Select this check box if you are using draft statements. Remittance Advice From Email Address Specify the email address from which to send the remittance advice. Click Save. .</s>

<s>[INST] In the context of INFOR Docs, tell me about Adding pay codes to pay groups? [/INST] Adding pay codes to pay groups Select Financials > Payables > Payables Setup > Pay Groups. Open a pay group and click the Electronic Transfer tab. Click Create. Specify this information: Payment Code Select a payment code for the electronic transfer ID. Identification Number Specify the identification number for the electronic transfer ID. Organization Identifier Specify the organization identifier for the electronic transfer ID. Payment Output File Name Specify the payment output file name for the electronic transfer ID. Click Save. .</s>

<s>[INST] In the context of INFOR Docs, tell me about Process groups? [/INST] Process groups A process group is an optional cash payment processing entity. It is used to break a payment cycle into concurrent pay runs. Each process group represents one or more vendors. The overall effect of concurrent processing is reduced run time. Large organizations with high volume pay cycles will see the most benefit from using process groups. The number of process groups that you define depends on these circumstances: The volume of processed invoices for each vendor. The number of machine processors that are available. The approximate time that each cash payment program is scheduled to run. Group vendors in a way that evenly distributes invoice processing. .</s>

<s>[INST] In the context of INFOR Docs, tell me about Creating process groups? [/INST] Creating process groups Select Financials > Payables > Payables Setup > Process Groups. Click Create. Select a Finance Enterprise Group. Specify the Process Group and provide a Description. Click Save. .</s>

<s>[INST] In the context of INFOR Docs, tell me about Company structure setup? [/INST] Company structure setup The Payables company structure consists of companies and process levels. This structure provides a framework for reporting and processing. A combination of companies and process levels can be used to reflect how the organization is structured. For example, the organization can be structured by physical location, division, department, or cost center. .</s>

<s>[INST] In the context of INFOR Docs, tell me about Payables company? [/INST] Payables company The Payables company structure is dictated by the global ledger company structure. Here are important guidelines: Each Payables company must have a corresponding global ledger company. You can have multiple global ledger companies, and only one Payables company. But you will never have more Payables companies than you have global ledger companies. If you have only one global ledger company, then use process levels to further organize your structure. When defining a Payables company, assign the company to a pay group and a vendor group, and define company defaults, posting, processing, and reporting options. When determining the number of companies to create, take into consideration that each company can have only one of these: functional currency vendor group Pay group considerations Pay groups provide additional options for your company structure. Pay groups are above company in the company structure. You can use them to join one or more companies for payment processing. .</s>

<s>[INST] In the context of INFOR Docs, tell me about Creating Payables companies? [/INST] Creating Payables companies A Payables company can represent a physical location, a processing center, or any other entity for the business. A Payables company can be used to define these options that are required at the company level: Invoice entry options Default codes Other default invoice processing options Other default payment processing options Select Financials > Payables > Payables Setup > Companies. Click Create. Specify this information: Company Select a code for the company. The code must be the same as your global ledger company. Name Specify a name for the company. The company name is displayed together with the company code. Vendor Group Assign a valid vendor group to the company. You can assign the same vendor group to multiple companies. Pay Group Assign the company to a valid pay group. A pay group is used to process payments. The company must have the same base currency as the posting company that is assigned to the pay group. The pay group is used for all process levels that are defined for the company unless you override it. A pay group must be defined at the process level. On the Main tab, specify this information: Voucher Prefix Specify a voucher prefix. Allow Concurrent Load Of Interface Invoices Select this check box to enable interface invoices to load concurrently. Invoice Accrual Code Select an invoice accrual code for the company. This field represents the default global ledger account for the company. Invoice Accrual Account Optionally, select the accounting dimensions, account, and sub accounts. Global Withholding Select this check box to enable international withholding options. Income Withholding Code Select a global ledger income withholding account to track reportable withholding for vendors. Note: If you prefer not to track reportable withholding, select the Allow Override Of Company Income Withholding Code check box when creating a vendor. Invoice Withholding Account Optionally, select the accounting dimensions, account, and subaccounts. Withholding Rate Specify the withholding rate. This rate is assigned an income code and then applied to payments for vendors marked for income withholding. Secondary Withholding Select the check box if secondary withholding is applicable. This rate is applicable to all vendors. Note: If vendors are exempt, then select the Secondary Withholding Exempt check box when creating a vendor. Secondary Withholding Codes Select up to three secondary withholding codes. Secondary withholding codes represent global ledger income withholding accounts. These codes are used to accrue secondary withholding for vendors. Note: You can also define secondary withholding codes at the vendor level. Discount Code Select a global ledger discount account. Discount Account Select a global ledger discount account for the discount code. Retainage Accrual Code This code is the default accrual code of invoices, payments, and distributions for vendor contracts with retainage. Retainage Accrual Account Optionally, select the accounting dimensions, account, and sub accounts. Cash Code Select a cash code for the company. Invoice Routing Category Select an invoice routing category for the company. On the Options tab, specify this information: Posting Option Select whether the company is posted in detail or in summary. Tax Recovery On Discount Select this check box if you are required to subtract the discount amount from the amount of tax that is owed. This is attributable to the sales tax or VAT. Terms Calculation Select the date from which the invoice due date and discount date are calculated. Float Days Specify the number of days to add to the best terms calculation. If the vendor enables a specific number of days for payment to arrive and gives the customer the discount, then the specified float days are valid. Best Terms Select this check box to recalculate the terms during matching. Invoice Date Edit Begin Specify a beginning date to edit against the invoice date at the time that the invoice is created. If the invoice date falls outside of the dates that are specified at the company level, then a message is displayed. Invoice Date Edit End Specify an ending date to edit against the invoice date at the time that the invoice is created. If the invoice date falls outside of the dates that are specified at the company level, then a message is displayed. Create Transit Distributions Select this check box to create transit distributions. Use this option to create transit invoices and record the company's tax liability. If you select this option, then you must also specify a default Distribution Code that is used to assign an invoice expense to a transit expense account. Distribution Code Select a distribution code to automatically create expense distributions for invoices or to split an invoice distribution into multiple distributions. Invoice Item Detail Account Optionally, select the accounting dimensions, account, and subaccounts. Enforce Existence Of Approval Category Select this check box for users to select an approval category from the existing list only. Enforce Processor Cannot Be Approver Select this check box to restrict users from approving new invoices if the user is both an invoice processor and approver. Allow Bank Instructions Override On Invoice Select this check box to enable the override of bank instructions on the invoice. Prorate Gain Loss Amount To Distributions Select this check box if the gain and loss amount from the invoice to distributions must be prorated. Assign Voucher Reference Select this check box to use voucher reference numbering. Note: The Voucher Reference Format and Voucher Reference Reporting Basis fields are displayed after the Assign Voucher Reference check box is selected. Voucher Reference Format Right-click the field to select the variable or variables to use for the voucher reference format. Variable Description YEAR YYYY A four-digit number to represent the year. YEAR YY A two-digit number to represent the year. MONTH MM A two-digit number to represent the month. 999999999999 A 12-digit sequence number that is reset to 1 every year. 000000000009 A padded 12-digit sequence number that is reset to 1 every year. 999999 A six-digit sequence number that is reset to 1 every year. 000009 A padded six-digit sequence number that is reset to 1 every year. Voucher Reference Reporting Basis Select the reporting basis that is identified for the locale's statutory reporting. Distribution Reference Default Select whether the default distribution reference is Voucher , Invoice , or Purchase Order. Mark As Paid Offset Account Specify the offset account to enable invoices for this company to be marked as paid. See the Payables User Guide. In the Tax Processing section, specify this information: Tax Accrual Entity Override Select this check box if the tax accrual entity can be overridden. Allow Short Pay Select this check box to allow short pay or partial payment of an invoice. Payables Tax Tolerance Select this check box to enable tax tolerance in Payables. In the Match Invoice Tax Tolerance section, specify this information: Tax Tolerance Amount Specify the tax tolerance amount for this company, vendor group, and pay group. Specifying the amount, percent, or both for tax tolerance defines the maximum tax to be tolerated on Match invoices. Tax Tolerance Percent Specify the tax tolerance percent for this company, vendor group, and pay group. Specifying the amount, percent, or both for tax tolerance defines the maximum tax to be tolerated on Match invoices. Tax Code Select a tax code. A tax code is required to balance the tax-out-of-tolerance invoices during the match process. Tax Rounding Account Specify the dimensions to use with tax rounding. In the Interface To Receivables section, specify this information: Interface To Receivables Select this check box if this company's payables data must be interfaced to receivables data. Detail Receivables Interface Select this check box to create detail records for receivables interfacing. Retain Invoice Number when Interfacing in Detail Select this check box to use the original Receivables or Payables transaction number when interfacing in detail. Interface Hold Code Select an interface hold code for the company. Invoice Prefix Specify the prefix that is attached to the invoice number. In the Global section, specify this information: Foreign Trade And Payment Report Select this check box to include the Foreign Trade And Payment Report. Report Threshold Amount Specify the threshold amount for the foreign trade and payment report. Claims and Liabilities Report Select this check box to include a claims and liabilities report. This report contains the sum of all open payables and receivables invoices. Report Threshold Amount Specify the threshold amount for the claims and liabilities report. Output XML Select No XML For German companies, select Germany. Click Save. .</s>

<s>[INST] In the context of INFOR Docs, tell me about Payables voucher reference numbers? [/INST] Payables voucher reference numbers Voucher reference number is a system-generated sequence number that is assigned to Payables transactions. Voucher reference numbers are used in these cases: Invoices that are in Released and Historical status, including interfaced invoices and archived invoices. All invoice types such as Invoice , Debit Memo , Credit Memo , Prepayment , Prepayment Credit , and Match Prepayment. .</s>

<s>[INST] In the context of INFOR Docs, tell me about Enabling Payables voucher references? [/INST] Enabling Payables voucher references Select Financials > Payables > Payables Setup > Companies. Open a company record. In the Options tab, specify this information: Assign Voucher Reference Select this check box to use the voucher reference numbering. Note: The Voucher Reference Format and Voucher Reference Reporting Basis fields will appear after selecting the Assign Voucher Reference check box. Voucher Reference Format Right-click on the field to select the variable or variables to use as the voucher reference format. Variable Description YEAR YYYY a four-digit number to represent the year. YEAR YY a two-digit number to represent the year. MONTH MM a two-digit number to represent the month. 999999999999 a 12-digit sequence number that resets to 1 every year. 000000000009 a padded 12-digit sequence number that resets to 1 every year. 999999 a six-digit sequence number that resets to 1 every year. 000009 a padded six-digit sequence number that resets to 1 every year. Voucher Reference Reporting Basis Select the reporting basis that is identified for the locale's statutory reporting. Click Save. .</s>

<s>[INST] In the context of INFOR Docs, tell me about Finance resources? [/INST] Finance resources Resources are used when setting up invoice assignment rules, approval routing, and smart reconciliation. .</s>

<s>[INST] In the context of INFOR Docs, tell me about Creating finance resources? [/INST] Creating finance resources Select Finance Resources. On the Dashboard tab, select the Resources menu. Click Create. On the Details tab, specify this information: Employee Select an employee to be a finance resource. Reference 1, 2 Specify up to two references. Title Specify the title of the employee. US Resident Optionally, select this check box if you are tracking resident or non-resident status for a resource. This information is for reporting or auditing purposes, for example, non-resident resources who are assigned as signers to certain cash management accounts. In the Payables Invoice Automation Email Notifications section, specify this information: Invoice Submitted For My Approval Select this check box to receive a notification when invoices are submitted for approval. My Invoice Approved Select this check box to receive a notification when your submitted invoice is approved. My Invoice Rejected Select this check box to receive a notification when your submitted invoice is rejected. In the Address section, specify this information: Country/Jurisdiction Select the location of the employee. When the country is selected, you can provide a full address. Type Select the address type of the employee. Latitude Specify the latitude of the location. Longitude Specify the longitude of the location. Altitude Specify the altitude of the location. Click Save. .</s>

<s>[INST] In the context of INFOR Docs, tell me about Finance teams? [/INST] Finance teams Finance teams are groups of approvers. They are used for approvals and are attached to approval codes. Use them to route approvals. You can either send approvals to individuals or to a whole team where anyone from the team can approve the record. .</s>

<s>[INST] In the context of INFOR Docs, tell me about Creating finance teams? [/INST] Creating finance teams Select Financials > Payables > Payables Setup > Finance Teams. Click Create Team. Select a Finance Enterprise Group. Specify the Finance Team name and provide a Description. Click Submit. .</s>

<s>[INST] In the context of INFOR Docs, tell me about Adding finance team members? [/INST] Adding finance team members Select Financials > Payables > Payables Setup > Finance Teams. Select a team and click Add Member. Select the members to add to the team. Click Add To Team. .</s>

<s>[INST] In the context of INFOR Docs, tell me about Process level? [/INST] Process level A process level is part of a company, such as a division, department, or cost center. Process levels can be used for these purposes: To define default accounts used to post invoices To break and subtotal reports To schedule and pay invoices Define at least one process level for each Payables company. Additional process levels must be defined depending on your company structure. If different parts of the company use different bank accounts or global ledger cash accounts, then define each part as a unique process level. Assign each one a unique bank information. If accrued liability or reportable income withholding liability distributions are posted to different process levels, then define these parts as different process levels. Assign each a unique invoice accrual code or income withholding code. Designate one process level as the default process level for a company. If selected, the process level is used on all invoices for the company unless overridden during invoice entry. If a default process level is not designated for a company, then a process level must be assigned to each invoice during invoice entry. .</s>

<s>[INST] In the context of INFOR Docs, tell me about Before you create payables process levels? [/INST] Before you create payables process levels Before you create processing levels, these codes must be defined: Pay groups Invoice accrual codes Secondary withholding codes Invoice routing categories Distribution codes .</s>

<s>[INST] In the context of INFOR Docs, tell me about Creating payables process levels? [/INST] Creating payables process levels Select Financials > Payables > Payables Setup > Process Levels. Click Create. Click the image icon and select Browse. Select an image to upload. Specify this information: Company Select a Payables company for the process level. Process Level Specify the process level. Name Specify a name for the process level. Default Process Level Select this check box if this is the default process level. A company can only have one default process level. On the Main tab, specify this information: Pay Group Assign a pay group to the process level. A pay group is used to process payments. Bill To Only Select this check box if the pay group is used as bill to only. Country/Jurisdiction Select the location of the company. Type Select the address type for the company. Latitude Specify the latitude of the location. Longitude Specify the longitude of the location. Altitude Specify the altitude of the location. On the Codes tab, specify this information: Cash Code Select a cash code to use at this process level. This value represents a bank account. If this field is blank, then the cash code that is assigned to the company or the pay group is the default for invoices. Invoice Accrual Code Select an invoice accrual code. This value is the default when a global ledger accrual account is added to an invoice when an invoice is created. If this field is blank, then the invoice accrual code that is a assigned to the company is used. Discount Code Select a discount code. If this field is blank, then the discount code for the company is used. Income Withholding Code Select an income withholding code. When an invoice is created, this value is the default when an income withholding accrual account is added to an invoice. It is used to track reportable withholding for a vendor. If this field is blank, then the income withholding code for the company is used. Secondary Withholding Codes Select up to three secondary withholding codes. These values represent global ledger income withholding accrual accounts. These are used to accrue secondary withholding for vendors. Retainage Accrual Code Select the default accrual code for invoices, payments, and distributions for vendor contracts with retainage. This value overrides the retainage accrual code at the company level. Invoice Routing Category Select the invoice routing category for the process level. Tax Code Select a tax code. Distribution Code Select a user-defined code that is used to automatically create expense distributions or shells for invoices. Distribution codes also are used to split an invoice distribution into multiple distributions. On the Accounts tab, specify this information for distribution accounts that are associated with this process level: Purchase Order Receipt Accrual Select the purchase order accrual dimensions. This account is used as a suspense account for invoiced items and as a posting account for the Received, Not Invoiced Report. Item Cost Variance Suspense Select the item cost variance suspense account. This is the posting account for cost differences between the purchase order and the receipt. Invoice Tolerance Select the tolerance offset account. Receipt Write Off Select the receipt write-off account. Match Write Off Select the match write off account. Matched Not Received Select the matched not received account. This is for invoices that match without receipts. Inventory Receipt Archival Select the inventory receipt archival account. This is the posting account for post amounts for inventory for which you have been paid but do not expect to receive. Match Prepay Differences Select the match prepay differences account. Add On Charge Difference Select the AOC differences account. This is used when the invoice add on charge is greater than the receipt add on charge for both landed and non-landed add on charges. Underbill Write Off Select the underbill write off account. This is used when the invoice amount is less than the receipt amount. Item Detail Account Select the item detail account. Recharge Expense Select the recharge expense account. Click Save. .</s>

<s>[INST] In the context of INFOR Docs, tell me about Global location numbers? [/INST] Global location numbers A Global Location Number (GLN) provides a standard means to identify physical locations and legal entities to improve the efficiency of communication within the supply chain. A GLN is a globally unique 13-digit number that identifies an entity or a location. A GLN is used to identify these locations and entities: A physical location, such as a warehouse or a particular storage bin within a warehouse A legal entity, such as a company or customer A function that occurs within a legal entity You can assign a GLN to more than one record simultaneously in FSM , so you can use the same GLN in different types of transactions. For example, a GLN can be assigned to Inventory Locations and Requesting Locations, or to a Vendor and Vendor Locations in Purchasing and Payables A GLN must be active before it can be associated with any global location number type. As the name implies, global location numbers are the GS1 identification key for locations. This list shows examples of the records to which a GLN can be assigned: Global ledger company Inventory company Inventory location Requesting location Manufacturer Manufacturer division Vendor Payables vendor location Purchasing vendor Purchasing vendor location Bin Buyer For a GS1 GLN Executive Summary, see: http://www.gs1.org/sites/default/files/docs/idkeys/GS1_GLN_Executive_Summary.pdf For information about GLNs, see the GS1 website: www.gs1.org .</s>

<s>[INST] In the context of INFOR Docs, tell me about Creating global location numbers? [/INST] Creating global location numbers You can manually set up global location numbers or you can import a CSV file using GLN Master Load. Select Global Location Numbers. Click Create. Specify this information: Item Group Select an item group for the vendor group. Global Location Number Specify a global location number for the item group. Description Provide a description. Parent Global Location Number Select the parent global location number for the item group. Click Save. .</s>

<s>[INST] In the context of INFOR Docs, tell me about Action reasons? [/INST] Action reasons Action reasons are used to explain why a specific business action is performed or why a record is amended. Action reasons are displayed in the audit log. You can create action reasons that are specific to an action and to your business processes. For example, an action reason may explain why an amendment was created. For various non-standard processes in Financials & Supply Management , a reason code and description must be defined. This table shows the solutions in which action reasons can be created: FSM solution Reference Cash Management Creating action reasons in Cash Management Payables Creating action reasons in Payables Close Management Creating action reasons in Close Management Reconciliation Management Creating action reasons in Reconciliation Management Item Lifecycle Management Action reasons in Item Lifecycle Management .</s>

<s>[INST] In the context of INFOR Docs, tell me about Creating action reasons in Payables? [/INST] Creating action reasons in Payables Use this procedure to create new action reasons or deactivate the current ones. Select Payables > Payables Setup > Action Reasons. Click Create. Specify this information: Subject Select the business class for which the action reason is applicable. Effective Date Specify the date that the action reason becomes effective. Action Reason Specify an action reason code. Description Provide a description. Click Save. To deactivate existing action reasons, select Inactive in the Status field. .</s>

<s>[INST] In the context of INFOR Docs, tell me about Action reasons in Item Lifecycle Management? [/INST] Action reasons in Item Lifecycle Management Infor provides a list of predefined business subjects for Item Lifecycle Management Business subjects determine which action reasons are available to which forms. These action reasons are required when a notice that has been closed is reopened, or when a task that has been completed is reopened. These are the business subjects for Item Lifecycle Management : ReinstateNotice : Reinstate a notice that was marked as not applicable ReopenNotice : Reopen a notice that was closed ReopenNoticeTask : Reopen a task that was completed SetActiveNoticeToNonApplicable : Close an active notice as a non-applicable notice .</s>

<s>[INST] In the context of INFOR Docs, tell me about Manage vendors? [/INST] Manage vendors A vendor is any entity or person to which your company makes payments, including your employees. A vendor must be defined before invoices are processed. Maintaining records for vendors is an important part of managing the accounts payable function. You can define and store vital information about your vendors such as their legal names, remit to addresses, and payment terms. Vendor profiles are managed by payables managers and payables specialists. The IEFINViewSensitiveData security class must be added to roles that are required to view sensitive vendor data. Vendor dashboard This table shows the vendor tabs and functions: Tab Description Vendors Create and manage vendor profiles and vendor bank information. Vendor List View the vendor list. Balances View the vendor balances. Vendor Search Use the Search Vendors field for an efficient search using these vendor fields: Vendor Vendor Name Vendor Search Name Legal Name Reference 1 Reference 2 Tax ID EDI Number VAT Validation View a vendor's VAT registration information. Vendor Audit History View a vendor's audit history. Location Audit History View audits by vendor location. Address Audit History View audits by vendor address. Payables To Receivables Interface View interfaced vendor data from Payables to Receivables. Payables And Receviables Invoices View Payables and Receivables invoices. .</s>

<s>[INST] In the context of INFOR Docs, tell me about Vendor interface database files? [/INST] Vendor interface database files One or more of these files are created as a result of the conversion process. Files are created based on the type of data you are converting. File File name Vendor Vendor Vendor Location VendorLocation Vendor Balance VendorBalance Vendor Table VendorMappingTableInterface Vendor Address VendorAddress PO Vendor PurchasingVendor Pay To Vendor PayToVendor Payables on Hold PayablesOnHold Purchase From Location PurchaseFromLocation Vendor Contact VendorContact Vendor Certification VendorCertification .</s>

<s>[INST] In the context of INFOR Docs, tell me about Creating cross reference vendors? [/INST] Creating cross reference vendors Select Cross Reference Vendors. Click Create. Complete the fields. Click Save. .</s>

<s>[INST] In the context of INFOR Docs, tell me about Creating Payables standard comments? [/INST] Creating Payables standard comments Use this procedure to create standard comments that can be used on invoices, orders, and pick lists. Select Standard Comments. Click Create. Complete the fields. Click Save. .</s>

<s>[INST] In the context of INFOR Docs, tell me about Payables codes setup? [/INST] Payables codes setup You can define a variety of codes to use when processing accounts payable and assign these codes throughout when defining your company or creating invoices. These codes eliminate repetitive data entry resulting in streamlined processing and fewer data entry errors. Authority codes Bill of exchange accrual codes Certification codes Contact codes Discount codes Distribution codes Diversity codes Hold codes Income codes Invoice accrual codes Secondary withholding codes Vendor withholding codes Withholding codes .</s>

<s>[INST] In the context of INFOR Docs, tell me about Payables codes default? [/INST] Payables codes default The primary purpose of Payables codes is to streamline processing and eliminate data entry errors during invoice entry. You assign these codes as defaults at the most appropriate level in your Payables structure. Override the defaults at lower levels in the structure to accommodate special processing requirements. .</s>

<s>[INST] In the context of INFOR Docs, tell me about Creating authority codes? [/INST] Creating authority codes An authority code identifies a person or department that is responsible for approving or releasing transactions. If you select the invoice approval option for your company, you must define at least one authority code. You must also assign an authority code to an invoice before you can release it. Select Authority Codes. Click Create. Select a vendor group. Specify the Authority Code , Description , and Email Address fields. Click Save. On the Authorized Buyers tab, click Create to associate buyers with an authority code. Select a Buyer and click Save. On the Company Details tab, click Create to associate companies with an authority code. Select a company and specify an email address. Click Save. .</s>

<s>[INST] In the context of INFOR Docs, tell me about Creating bill of exchange accrual codes? [/INST] Creating bill of exchange accrual codes A bill of exchange accrual code is used to link a general ledger acceptance account to a bill of exchange. Define these codes if your company uses bills of exchange and makes acceptance accounting global ledger entries. Select Bill Of Exchange Accrual Code. Click Create. Complete the fields. Click Save. .</s>

<s>[INST] In the context of INFOR Docs, tell me about Creating certification codes? [/INST] Creating certification codes Use certification codes to identify a vendor's qualifications based on certification specifications. Select Certification Codes. Click Create. Complete the fields. Click Save. .</s>

<s>[INST] In the context of INFOR Docs, tell me about Creating contact codes? [/INST] Creating contact codes Contact codes are vendor contacts. They are assigned to an individual or group of individuals for a vendor, vendor group, or vendor group locations. Select Contact Codes. Click Create. Complete the fields. To use the contact code as a primary contact, select the Is Primary Contact check box. Click Submit. .</s>

<s>[INST] In the context of INFOR Docs, tell me about Creating discount codes? [/INST] Creating discount codes Discount codes are used to link a general ledger discount account to an invoice. The discount code determines where a payment discount is posted if a discount is taken on the invoice. Payment discounts are based on the timing of your payment. For example, a vendor may offer a three percent discount on invoices paid 30 days before the due date. Select Discount Codes. Click Create. Specify this information: Discount Point Select whether to apply the discount on the invoice to the Cost of Goods or Cost of Goods And Add On Charge. Click Save. In the Discount Code Details section, click Create. Specify this information: Discount Account Select the discount account. The discount account is where the discount amount is distributed. Allocation Select an allocation option. These options are available: To Discount Code : Select this option to create a single distribution to the account on the discount code detail. This option keeps existing functionality. Prorate By Account : Select this option to prorate the discount amount to each expense distribution line. You can use the General Ledger Account from the discount code detail and the rest of the dimensions from each distribution line. Land To Expense : Select this option to prorate the discount amount to each expense line by using the full accounting string from each line. Click Save. .</s>

<s>[INST] In the context of INFOR Docs, tell me about Creating distribution codes? [/INST] Creating distribution codes Distribution codes are used to automatically create a default for global ledger expense distributions to an invoice. Use them to eliminate the entry of expense distribution lines during invoice entry. Define distribution code lines with flat amounts, percentages, or blank amounts to be specified during invoice creation. Select Distribution Codes. Click Create. Complete the fields. Specify this information: Edit Accounts Select when to verify that the accounting units and account numbers that you selected are valid. You can do this at the time you define the distribution code and during invoice entry, or only at invoice entry. To leave the accounting unit or account number blank to be filled in during invoice entry, select Invoice Entry. Click Save. .</s>

<s>[INST] In the context of INFOR Docs, tell me about Adding distribution account lines to distribution codes? [/INST] Adding distribution account lines to distribution codes Select Distribution Codes. Open a distribution code. In the Details section, click Create. Complete the fields. Click Save. .</s>

<s>[INST] In the context of INFOR Docs, tell me about Creating diversity codes? [/INST] Creating diversity codes You can assign diversity codes to vendors and invoices to identify vendors who are certified by a business diversity program. By assigning these codes, you meet state, local, federal, or industry-specific guidelines. Note: You can create diversity codes in Payables or in Purchasing. Create a diversity code: In Payables , select Diversity Codes. Click Create. In Purchasing , select Diversity Reporting. On the Diversity Codes tab, click Create. Complete the fields. Click Save. .</s>

<s>[INST] In the context of INFOR Docs, tell me about Predefined hold codes? [/INST] Predefined hold codes You can define custom hold codes for your company, but six pre-defined hold codes are included. Four hold codes are temporary and two are permanent. Prefined hold codes are available here: Financials > Payables > Payables Setup > Payables Codes > Distribution Codes. Temporary hold codes remain in effect for one payment cycle and are automatically removed when you close the payment cycle. These codes are assigned when you run Cash Requirements and removed after closing your payment cycle with Payment Closing. Predefined temporary code Description ROI Return on investment Use to hold an invoice when it is more advantageous to bypass a discount in favor of earned interest. This code is applicable if a return on investment rate is specified in Cash Code. It is applicable for the bank codes that are processed in Cash Requirements. CRED Credit balance hold Applies to open invoices and credit memos when the vendor has a credit balance. That is, the vendor owes you money. It prevents the creation of a negative payment. MAX Maximum payment hold Applies to invoices that, if paid, would exceed the Maximum Cash Outlay for the company. This hold code is applied automatically to the appropriate invoices when the Maximum Cash Outlay option is selected on Cash Requirements. MIN Minimum payment hold You can apply this code to invoices for a vendor that when selected for payment do not exceed a user-defined minimum amount. The invoices on temporary hold until the amount is exceeded Permanent hold codes remain in effect until you remove them. Predefined permanent code Description MPAY Manual payment hold You can assign this hold code to invoices that will be paid manually. This prevents a check from being produced for the invoice. This hold is not removed until the invoice is applied to the manual payment number or until you remove the hold. If you specify the manual payment number on the invoice, then you are not required to apply this code. PREP Prepayment hold This code is used for prepayments. This hold code is applied to system-generated credit memos until the credit memo is applied to the prepaid invoice. The prepayment hold code is assigned when you run Payment Close. .</s>

<s>[INST] In the context of INFOR Docs, tell me about Creating hold codes? [/INST] Creating hold codes You can assign permanent or temporary hold codes to vendors and invoices to prevent invoices from being selected for payment. Select Hold Codes. Click Create. Complete the fields. Select whether you are assigning a temporary or permanent hold code to a vendor or an invoice using these fields: Hold On Vendor Hold On Invoice Click Save. .</s>

<s>[INST] In the context of INFOR Docs, tell me about Creating income codes? [/INST] Creating income codes Use income codes to track vendor reportable income for reporting or withholding purposes. An income code represents a type of 1099 reportable income tax form or electronic file record. Select Income Codes. Click Create. Complete the fields. Specify this information: Form Type Specify the type of tax form that is created when creating 1099 Tax Forms or Tapes. Nonemployee Compensation Miscellaneous Interest Dividends Government Payments Merchant Card And Third Party Foreign Person Box Number Specify the tax form box number that is used to print a vendor's accumulated reportable income. Each form has corresponding boxes for various types of income. Click Save. .</s>

<s>[INST] In the context of INFOR Docs, tell me about Creating invoice accrual codes? [/INST] Creating invoice accrual codes Invoice accrual codes are used to link a global ledger accrual account to an invoice. You must define at least one accrual code. Accrual codes indicate the account to use to offset global ledger entries that are made between the payment and the distribution of an invoice. Select Invoice Accrual Codes. Click Create. Complete the fields. Click Save. .</s>

<s>[INST] In the context of INFOR Docs, tell me about Withholding codes? [/INST] Withholding codes Withholding codes are used to link a global ledger income withholding accrual account to an invoice. The account is used to accrue income withholding for vendors. For example, when you are required to withhold a portion of the invoice payment and pay it to the IRS instead of to the vendor. .</s>

<s>[INST] In the context of INFOR Docs, tell me about Creating withholding codes? [/INST] Creating withholding codes Select Withholding Codes. Click Create. Complete the fields. Click Save. In the Withholding Code Details section, click Create. Complete the fields. Click Save. If the selected vendor group has the global withholding option enabled, select the Currency for the invoice entry and perform these steps: On the Global Withholding tab, specify this information: Type Select from these options: Accrued The withholding amount is accrued at invoice release time. This splits the invoice accrual between the amount being paid and the amount being withheld. Payment The withholding is deducted and will be calculated and posted at time of payment. Accumulated Select this check box to calculate the withholding amount using accumulated amounts throughout the entire month. This option only works for Payment type. Include Tax Select this check box to include tax when using an invoice amount to calculate the withholding. VAT Withholding Select this check box to calculate the withholding amount on the VAT TAX amount only. Click Save. On the Withholding Rate tab, specify this information: Effective Date Specify the effective date of the rate associated to the withholding code. Category Optionally, select a category to accept different rates with the same withholding code. Rate Specify the rate used to calculate the withholding amount. This applies to vendors not enrolled in a country withholding program. Minimum Withholding Specify the minimum amount allowed by the country before withholding can occur. This applies to vendors not enrolled in a country withholding program. Minimum Invoiced Amount Specify the minimum invoice amount allowed by the country before withholding can occur. This applies to vendors not enrolled in a country withholding program. Period Invoiced Threshold Specify the period invoiced threshold allowed by the country before withholding can occur. This applies to vendors not enrolled in a country withholding program. Exempt Amount Specify the amount not subject to withholding. This applies to vendors enrolled in a country withholding program. Withholding Scale Select the withholding scale amounts. This applies to vendors enrolled in a country withholding program. See Creating a withholding scale. Enrolled Rate Specify the rate used to calculate the withholding amount. This applies to Vendors enrolled in a country withholding program. Enrolled Minimum Withholding Specify the minimum amount allowed by the country before withholding can occur. This applies to Vendors enrolled in a country withholding program. Click Save. .</s>

<s>[INST] In the context of INFOR Docs, tell me about Creating withholding categories? [/INST] Creating withholding categories Withholding categories are used to allow different rates to be defined for a single withholding code. Select Withholding Category. Click Create. Complete the fields. Click Save. .</s>

<s>[INST] In the context of INFOR Docs, tell me about Creating a withholding scale? [/INST] Creating a withholding scale The withholding scale is a country-approved enrolled withholding table. This option is only available if the vendor group has enabled the global withholding option. Select Withholding Scale. Click Create. Complete the fields. Click Save. To create withholding code details, on the Details tab, specify this information: From Amount Specify the beginning invoice amount where the Amount To Withhold is applied. Amount To Withhold Specify the amount to withhold when the invoice amount is equal to or greater than From Amount. Plus Percentage Specify the percentage to be applied to the invoice amount greater than From Amount. Click Save. .</s>

<s>[INST] In the context of INFOR Docs, tell me about Creating secondary withholding codes? [/INST] Creating secondary withholding codes Secondary withholding codes are used to link a general ledger withholding accrual account to an invoice. The account is used to accrue secondary withholding for vendors, for example, when you are required to withhold a portion of the invoice payment. Select Secondary Withholding Codes. Click Create. Complete the fields. Specify this information: Minimum Payment Amount Specify a minimum payment amount before secondary withholding applies. Withholding Type Select whether withholding for Federal , State , or Other taxes. Click Save. On the Rates tab, click Create. Complete the fields. On the Details tab, click Create. Complete the fields. Click Save. .</s>

<s>[INST] In the context of INFOR Docs, tell me about Creating vendor withholding codes? [/INST] Creating vendor withholding codes Select Vendor Withholding Codes. Click Create. Complete the fields. Click Save. .</s>

<s>[INST] In the context of INFOR Docs, tell me about Creating invoice groups? [/INST] Creating invoice groups Use this procedure to group invoices. Invoices can be grouped for payment cycles. Select Financials > Payables > Payables Setup > Payables Codes > Invoice Groups. Click Create. Specify this information: Vendor Group Select a vendor group. Invoice Group Specify the invoice group code. Description Optionally, provide a description. Click Save. .</s>