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<s>[INST] In the context of INFOR Docs, tell me about Creating multiple payment terms? [/INST] Creating multiple payment terms Select Financials > Payables > Payable Setup > Terms Codes > Payment Terms. or Select Financials > Receivables > Setup > Payment Terms > Payment Terms. Click Create. Specify the Payment Terms and its Description. In the Terms Type field, select Multiple. On the Multiple tab, specify this information: Total Number Of Payments Specify the total number of payments to schedule for an invoice. Split Discount Dates Select this check box to separate discount dates and amounts for each obligation. Anticipation Select this check box if invoices that are assigned to this multiple payment terms code are eligible for anticipation discount in Payables. In the Due Date Options section, specify this information: Invoice Cutoff Day Specify the invoice cutoff day to determine the due date month. If the invoice day falls on or before this day, then the invoice is due in the month following the invoice month. If the invoice day falls after this day, then the first day of the month following the invoice date is used. The payment dates are incremented by months. If you define the discount options, then you must specify values in the Discount Day field. First Payment Percent Specify the percent of the invoice amount to include in the first payment. The remaining amount is equally divided among subsequent payments. Due Days Specify the due days. From Select if this field is Last Discount Date Calculated or Invoice Date. Due Date Day If you specify Percent , then specify up to three days of the month through which a discount can be taken on a payment. Select the month of the day. Month Select the month of the due date day. Increment By Days Specify the number of days or months between scheduled payments. Months Specify the number of days or months between scheduled payments. In the Discount Options section, specify this information: Percent Specify up to three discount percentages to apply to all invoices that are assigned the multiple payments term code. Due Days If you define Percent , then specify up to three days after the invoice date that a discount can be taken on a payment. Select whether this field is for Last Discount Date Calculated or for Invoice Date. Date Day If you specify Percent , then specify up to three days of the month through which a discount can be taken on a payment. Select the month of the day. Month Select the month of the date day. Click Save. Optionally, you can test a term code using a sample invoice date and amount on the Preview tab. .</s>

<s>[INST] In the context of INFOR Docs, tell me about Fixed days terms? [/INST] Fixed days terms Fixed days terms can be used to establish obligations on certain days of the month or days of the week. There are no discounts with this type of terms code. .</s>

<s>[INST] In the context of INFOR Docs, tell me about Calculation of first due date? [/INST] Calculation of first due date The calculation of the first due date depends on several user-defined variables: The number of days between the invoice and the first obligation is used to calculate the date of the first obligation. The days for adjustment, if specified, are also used to calculate the date of the first obligation. Days for adjustment are used when a calculated due date falls between two fixed days of the month. Multiple obligations are adjusted by the days between payments to be at least that many days between obligations. A number that is larger than the number of days between the fixed payment days can cause a fixed payment day to be skipped. This depends on the size of the adjustment days range. Example This example shows the obligation structure of a fixed days terms code. Assume this information about the sample invoice: Variable Value Number of payments 7 Days between invoice and first due date 10 Days between payments 8 Fixed payments days of month 5 15 25 Fixed payments days for adjustment 3 If the number of obligations is 7 and the days of the month are 5, 15 and 25, then seven obligations are created. The due dates are the 5th, 15th and the 25th, alternating until all seven obligations are created. If the number of days between the invoice and the first obligation falls on the 27th and the days for adjustment is 3, then the first obligation can be adjusted by three days. There must be an earlier date to use as the first obligation. In this case, the invoice date plus the days between the invoice date and the first due date is 27. The 25th is within the three day adjustment range. From this set of variables, the first obligation date is the 25th. .</s>

<s>[INST] In the context of INFOR Docs, tell me about Creating fixed days terms? [/INST] Creating fixed days terms Select Financials > Receivables > Setup > Payment Terms > Payment Terms. Click Create. Specify the Payment Terms and its Description. In the Terms Type field, select Fixed Days. On the Fixed Days tab, specify this information: Number of Payments Specify the total number of payments. Days between Invoice And First Due Date Specify the number of days between the invoice date and the first due date. Days Between Payments Specify the number of days between payments. In the Fixed Payments section, specify this information: Days of Month Specify up to five fixed days that scheduled payments are due. Days of Week Specify up to two fixed days of the week that scheduled payments are due. Days for Adjustment To automatically adjust a payment due date that falls between the fixed days you have defined, specify the number of adjustment days. Click Save. Optionally, you can test a term code using a sample invoice date and amount on the Preview tab. .</s>

<s>[INST] In the context of INFOR Docs, tell me about Split terms? [/INST] Split terms Split terms are used to define the net due date and discount date as a specific day of the month, depending on the invoice date. Split terms can divide a month into five segments, each having a unique net due date and discount date. Assume this structure for the split terms code: Invoice Date Range Discount On Due On Months Forward 28 - 7 9 15 8 - 12 14 20 13 - 18 19 End of Month 19 - 27 3 10 1 The entire range of invoiced dates can only include two overlapping months. You can calculate the ending day of the range from the beginning day of the next range: Invoice Date Discount Date Due Date January 2 January 9 January 15 January 8 January 14 January 20 January 15 January 19 January 31 January 22 February 3 February 10 January 28 February 9 February 15 .</s>

<s>[INST] In the context of INFOR Docs, tell me about Creating split term payments? [/INST] Creating split term payments Select Financials > Receivables > Setup > Payment Terms > Payment Terms. Click Create. Specify the Payment Terms and its Description. In the Terms Type field, select Split. On the Split tab, specify this information: From Specify up to five day ranges. Specify only the beginning days for the ranges. The ending days are calculated. Discount On To specify a discount day for the day range, specify up to five days and specify an amount in the Discount Percent field. Due On Specify a number for a due date that is a specific day of the month. For example, specify 1 for January, 2 for February, and 3 for March. End Of Month Select this check box if the due date is the end of the month. Months Forward If the due date falls in a different month than the invoice date, then specify up to five months forward. Discount Percent Specify the discount percent. Net Due Days Specify the number of days to add to the invoice date to calculate the invoice due date. Anticipation Select this check box if invoices that are assigned this split terms code are eligible for anticipation discount. If this check box is selected, then an anticipation discount percent must be defined at the company level. Click Save. Optionally, you can test a term code using a sample invoice date and amount on the Preview tab. .</s>

<s>[INST] In the context of INFOR Docs, tell me about Prepayment terms? [/INST] Prepayment terms A prepayment is any payment that is received before invoicing occurs. When you assign a prepayment terms code to a transaction, the calculated net due date is the transaction date and no discount is applied. .</s>

<s>[INST] In the context of INFOR Docs, tell me about Creating prepayment terms? [/INST] Creating prepayment terms Select Financials > Receivables > Setup > Payment Terms > Payment Terms. Click Create. Specify the Payment Terms and its Description. In the Terms Type field, select Prepayment. Specify the Discount Percent. Click Save. .</s>

<s>[INST] In the context of INFOR Docs, tell me about Creating terms code previews? [/INST] Creating terms code previews Select Financials > Payables > Payables Setup > Terms Codes > Payment Terms Preview. Or select Financials > Receivables > Setup > Payment Terms > Payment Terms Preview. Click Create. Specify Payment Terms , an Invoice Date , and Invoice Amount , and Number Of Decimals. Click Save. .</s>

<s>[INST] In the context of INFOR Docs, tell me about IDM templates setup for Receivables? [/INST] IDM templates setup for Receivables Infor Document Output Management (IDM) is used to create templates that can be attached to the Receivables company. Templates, fact sheets and XML files that are located in the system contain all of the information required to set up the IDM Templates. These templates include: Advanced Dunning Letter IDM templates Basic Dunning Letter IDM templates Receivables Statement IDM templates Payment Request Notice IDM templates .</s>

<s>[INST] In the context of INFOR Docs, tell me about Setting up Receivables IDM templates? [/INST] Setting up Receivables IDM templates Use this procedure to download sample templates, fact sheets, and XML files to set up IDM templates. Download Sample IDM Templates, Fact Sheets, and XML files. Sample IDM template links are provided to download the template, the fact sheet documents, and the XML files. Select Receivables Administrator > Receivables Setup > Customer Document Setup > Sample Customer Document Templates. For each sample IDM template, links are provided to download the template, the fact sheet documents, and the XML files. Create IDM Templates. You can use the sample templates as baseline to create your own IDM templates. Note: For more detailed instructions, see Contextual Applications User Guide. IDM templates must be saved in.docx format. Refer to the fact sheet for field mapping information of the fields that you can add to your template. Set up IDM Templates. Use these steps to set up and upload the created IDM templates that can be assigned as the default company templates. Select Receivables Administrator > Receivables Setup > Customer Document Setup > IDM Templates. Click Create and locate the IDM template to use. You can attach the downloaded sample templates or your own templates. You can generate output documents in.pdf or.docx format. When successfully attached, you can assign the template as the default for the company. The template is also saved in IDM. Set up your Receivables company to use IDM Templates. The Use IDM Templates field must be selected to use IDM templates. Select Receivables Administrator > Receivables Setup > Receivable Companies. Open the receivable company. On the Main tab, in Document Template Option section, select Use IDM Template. Select the Document Templates tab, select the default IDM template. Both the templates and the generated documents are stored in IDM. .</s>

<s>[INST] In the context of INFOR Docs, tell me about Intercompany billing setup? [/INST] Intercompany billing setup Before you can use intercompany billing, you must set up at least one group, units of measure, and recharge items. .</s>

<s>[INST] In the context of INFOR Docs, tell me about Creating intercompany billing groups? [/INST] Creating intercompany billing groups Select Financials > Intercompany Billing > Setup > Group. Click Create. Specify a code and description. Click Save. .</s>

<s>[INST] In the context of INFOR Docs, tell me about Creating intercompany billing units of measure? [/INST] Creating intercompany billing units of measure Select Financials > Intercompany Billing > Setup > UOM. Click Create. Specify a code and description. Click Save. .</s>

<s>[INST] In the context of INFOR Docs, tell me about Creating intercompany billing recharge items? [/INST] Creating intercompany billing recharge items Recharge items are the goods or services definition for invoicing. Recharge items comprise the invoice line detail. The record contains default tax and general ledger accounting attributes. Select Financials > Intercompany Billing > Setup > Recharge Items. Click Create. Specify a code and description. Specify this information: Type Select whether the recharge item is goods or services. Default Unit of Measure Specify a default unit of measure. Taxable Select this check box if item is taxable. Tax Category Select a tax category. Usage Receivables Revenue Account Payables Expense Account Click Save. Use the Accrual Codes tab to relate a recharge item to company-specific receivable and payable accrual codes. Use the Withholding tab to relate a recharge item to a receivable country and a payable country, specify withholding general ledger accounts, and indicate cash basis processing. .</s>

<s>[INST] In the context of INFOR Docs, tell me about Billing setup? [/INST] Billing setup The base company structure is set up in Global Ledger , Receivables , and Inventory Control solutions are used by Billing. This list shows the setup that is required for Billing : Billing company Billing process levels Customer ship-to addresses Standard comments Customer item cross-references Item Global Ledger accounts Invoice types Order cancel reason codes Add on charges Freight codes Electronic payment types Customer codes Price discount codes Order discount codes Customer credit cards Billing invoice documents Set up your billing company to fit your business requirements. This list shows the fields for which you can select parameters in this solution: Invoicing Default sales accounts Currency and tax Order processing User fields Comments that are printed on invoices and reports See the Billing User Guide to process data after the setup is complete. .</s>

<s>[INST] In the context of INFOR Docs, tell me about Billing company? [/INST] Billing company You define your business entity to be a company when you set up the Billing solution. You can define single or multiple company structures. Usually, a multi-company environment is determined by setup decisions that are created in another solution, such as Global Ledger. When you add a Billing company, you must create other decisions about Global Ledger accounts, invoicing, and order entry processing options. During the company setup, you must consider the methods that your company uses to price items. .</s>

<s>[INST] In the context of INFOR Docs, tell me about Company or process level invoicing? [/INST] Company or process level invoicing Choosing whether to invoice at the company or process level is a critical and one-time decision. You decide which level your company uses when adding the company to the Billing solution. Consider these questions when making your decision. Does your company have departments, divisions, or sales offices that must invoice at different times? Do departments require separate invoice numbering to keep their information separate from the rest of the company? Do some departments require that lot numbers, serial numbers, or bin numbers must be printed on invoices? Choosing to run invoicing by process level requires that you run a separate set of batch invoicing processes for each process level. If you have answered yes to any of these questions, then you can select process level invoicing. If you have answered no, and prefer to run invoices for the entire company, then select company level invoicing. .</s>

<s>[INST] In the context of INFOR Docs, tell me about Creating billing company? [/INST] Creating billing company Select Financials > Billing > Setup > Billing Company. Click Create. Select a Company Number and provide a description. On the Address tab, specify this information: Country Select a country code that is required for VAT and intrastat reporting. Street Address Specify the street address for the billing address. City Specify the city for the billing address. State/Province Select the state or province for the billing address. Post Code Specify the postal code for the billing address. County/District Specify the county or district for the billing address. Type Select an address type. Latitude Specify a latitude for the billing address. Longitude Specify a longitude for the billing address. Altitude Specify a altitude for the billing address. On the Remit To tab, specify this information: Name Specify the company remit-to name. If this field is blank, then the company name is the default. Country Select a remit-to country code. Street Address Specify the remit-to street address. City Specify the remit-to city. State/Province Select the remit-to state or province. Post Code Specify the remit-to postal code. County/District Specify the remit-to county or district. Type Select an remit-to type. Latitude Specify a remit-to latitude. Longitude Specify a remit-to longitude. Altitude Specify a remit-to altitude. On the Global Ledger Accounts tab, specify this information: Post Units Select this check box to post units for any of the journal entries that created in Billing and Item and Order Billing. Sales Account Specify a sales account information. Discount Account Specify a discount account information. Special Order Sales Account Specify a special order account information. Expense Account Specify an expense account information. Special Order COGS Account Specify a special order cost of good sold (COGS) account information. Rounding Account Specify a rounding account information. VAT Output Offset Specify the VAT output offset account information. On the Invoicing Options tab, specify this information: Invoicing Level Select whether invoicing is done at company level or process level. Rounding Select this check box to round to the nearest whole amount on invoices. If this field is selected, then a Rounding GL Account must be set up. Batch Control Total Select this check box if batch control totals must be added before releasing invoices in a batch. Use Recurring Bill Date As Invoice Date Select this check box to use the invoice date as the bill date of a recurring invoice. Run Invoice Verification If you select this check box, then you must use the Invoice Verification Report before invoices are printed and finalized. Front End Split Sales Account Select this check box to enable front end split for sales account. This field is available if front end split is enabled on the finance enterprise group. If this field is selected, then all billing invoice sales accounts for this company are subject to front end split. Print Final Cash On Delivery Invoice Select this check box to create and print invoices twice for Cash On Delivery orders, an invoice for the driver and an invoice for the customer. If this field is selected, then the first invoice that is printed is sent with the delivery driver. When the driver returns with the payment, you create necessary changes to the invoice. The second invoice can be printed to send to the customer for their records. Apply Discounts to Add- On Charges Select this check box if add on charges are included in the discount calculations at the order level. Apply Terms to Add- On Charges Select this check box if add on charges are included in the terms calculations. For example, if payment terms include a discount and this field is cleared, then the add on amount is not included in the order total where you calculate the terms discount. Apply Terms to Freight Charges Select this check box if freight charges are included in the terms calculations. For example, if payment terms include a percentage discount and the field is cleared, then the freight charge is not included in the total of the order from which the terms discount is calculated. Post Cost For Interface Invoices Select this check box to post cost for interfaced invoices. If you interface invoices from a third-party application, then select this check box to post cost for interfaced invoices. Audit Price Changes Select this check box to track changes that are made to the normal default pricing on an order. Unit Of Measure Required Select this check box if users are required to specify the unit of measure for each item when adding an order. Location Based Pricing Select this check box to price items at the location level which have a separate base price established for each location. Control Recurring Charge Entry Select this check box if the billing operator can limit billing quantity and charges on items that reset to zero after each period. If this field is selected, then you must set up operator and item combinations in recurring invoice user items. Multiple Sales Account Entry Select this check box if periodic billing quantity and charges are restricted by billing operator. If this field is selected, then the operator or item combinations must be set up in Recurring Billing Item Operator. Front End Split Sales Account Select this check box for front end split sales account. Process Invoice Bods Select this check box to process the invoice BODs. Manual Invoice Numbering Select this check box to include manual invoice numbering. Process Shipment Bods Select this check box to process the shipment BODs. In the Document Settings section, select the Use IDM Template check box to use the IDM template in generating a billing invoice and invoice register. If this check box is cleared, you can use the non-IDM documents. Note: To view IDM billing invoice and invoice register templates, fact sheets, and XML files, see Setting up Billing IDM templates. On the Invoice Prefixes tab, specify this information: Invoice Specify an invoice prefix that is assigned from the company or process level, depending on the chosen invoice-level option. Credit Memo Specify a credit memo prefix that is assigned from the company or process level, depending on the chosen invoice-level option. Recurring Specify a recurring invoice prefix to precede the recurring invoice number. On the Currency And Tax tab, specify this information: Multiple Currency Select this check box if currencies other than the company base currency can process orders in Item and Order Billing. Default Currency Override Select this check box to override default currency. Currency Rate Override Select this check box if currency exchange rates can be overridden on transactions. Currency Based Pricing If you select this check box, then pricing is done in order currency and is converted to base currency. Currency Rate Freeze Select an option when to freeze the currency rate that is used on the transaction. This value affects the date that is passed to the Global Ledger as the transaction date. Tax Option Select a method by which tax is calculated and printed on Billing invoices if you use Tax. On the Order Entry Options tab, specify this information. Manual Order Numbering Select this check box if customer orders are automatically or manually numbered by the user at Item and Order Billing. Manual Return Numbering Select this check box if returns are automatically or manually numbered by the user at entry. Limit Returns Select whether to limit billing company when accepting returns. This option can only be used if you set the Allow Returns field in Item Master , Item Location , National Account , or Customer to No. Limit Days Specify a number of days from the customer invoice date that a return authorization can be created. Default Cancellation Reason Specify a reason code that is the default value when orders are canceled or deleted. In the Allocations section, specify this information: Route Processing Select this check box if the company uses route and stop delivery. Date Select a date to use in Warehouse batch allocation. Backorder Control Select a type of control to over the backorder process. In the Invoice section, specify this information: Print Lots, Serial On Invoice If you select this check box, then the Lots, Serial On Invoice are printed. Reprice At Invoice Time Select this check box to reprice line items when invoices are created. On the Comments tab, specify this information: Acknowledgement Select which reports the item acknowledgement comments that must be printed. Invoice Select whether to print comments on the invoice. Order release Select which reports the item order release comments that must be printed. Quotation listing Select which reports the item quotation listing comments that must be printed. Shipment journal Select which reports the item shipment journal comments that must be printed. Click Save. .</s>

<s>[INST] In the context of INFOR Docs, tell me about Billing process levels? [/INST] Billing process levels A process level is a reporting or processing unit that you define for the company. Examples of a process level are department, processing division, or sales office. You can assign Item and Order Billing to process levels to access order processing options. For example, default order type, cancellation reason code, and ship days to calculate the default expected ship date on an order. You can change process levels for unreleased invoices. If your company invoices at the process level, you select invoicing parameters during process level setup. Invoicing at the process level requires that you specify a process level each time you create and process invoices. You can also assign unique general ledger accounts to each process level to use as the default for special order items. Special order items are materials that do not exist on the item master record but can be included on a sales order. .</s>

<s>[INST] In the context of INFOR Docs, tell me about Creating billing process levels? [/INST] Creating billing process levels Before you can add a process level in Billing , you must define the process level in Receivables. Select Financials > Billing > Setup > Process Level. Click Create. Specify this information: Company Select a company number. Process Level Select a process level and provide a description. On the Remit To tab, specify this information: Name Specify the name of the process level that is printed as part of the remit-to address. Country Select a country code. Street Address Specify the remit-to street address. City Specify the remit-to city. State/Province Select the remit-to state or province. Post Code Specify the remit-to postal code. County/District Specify the remit-to county or district. Type Select the type of address. Latitude Specify the latitude of the location. Longitude Specify the longitude of the location. Altitude Specify the altitude of the location. EDI Number Specify the EDI number to enable EDI processing, which involves transmitting order acknowledgments and electronically order receipts. On the Global Ledger Accounts tab, specify this information: Sales Account Select a sales account to be credited for ordered items. Discount Account Select a discount account to be debited when add on discounts are used on an order. Special Order Sales Account Select a special order sales account to be credited on the process level. Expense Account Select an expense account to be credited as an offset to cost of goods sold. Special Order COGS Account Select a special order cost of good sold account to be debited for special orders. Rounding Account Select a rounding account for Billing invoicing if the Rounding field is selected on the Invoicing Options tab in Billing Company. On the Invoicing tab, specify this information: Invoice Specify an invoice prefix to precede the invoice number. Credit Memo Specify a credit memo prefix to precede the credit memo number. Recurring Specify a recurring invoice prefix to precede the recurring invoice number. In the Additional Options section, specify this information: Run Invoice Verification If you select this check box, then you must use the Invoice Verification Report before the invoices can be printed and finalized. Post Cost for Interface Invoices Select this check box to post cost for interfaced invoices that are from a third-party application. Cash On Delivery Option If you select this check box, then the first invoice that is printed is sent with the delivery driver. When the driver returns with the payment, you must update the invoice. The second invoice can be printed and sent to the customer for their records. Terms Add On Charge Select this check box if add on charges are included in the terms calculations. If payment terms include a discount and this field is cleared, then the amount for add on charges is not included in the order total. Terms Freight Select this check box if freight charges are included in the terms calculations. If payment terms include a percentage discount and this check box is cleared, then the freight charge amount is not included in the order total. Tax Print Option Select an option by which tax is calculated and printed on billing invoices. Discount Add On Charge Select this check box if add on charges are included in the discount calculations at the order level. In the Document Template section, specify this information: Billing Invoice Select the billing invoice for the process level. On the Order Entry Defaults tab, specify this information: Default Order Type Select the default order type to use when an order is placed and the operator's order type is blank. Default Cancellation Reason Specify a reason code and its description to use when an order is canceled. Default Ship Days Specify the number of days it takes for orders to be shipped. This number of days is added to the order date to calculate the expected ship date for an order. Cash On Delivery Hold Code Select a hold code that is used for Cash on Delivery invoices. Hold codes are set up in Receivables. Cash In Advance Hold Code Select a hold code for on-hold placed orders if Cash in Advance has not been paid for all invoices in the process level. Default Location Select an inventory location to use as the default on all orders. In the Invoicing section, select the Invoice Detail check box to specify that lot and serial numbers are printed on invoices. On the Order Acceptance tab, specify this information: Name Specify the name from where the order is originated. If this field is blank, then the process level address is the default. Country Select a country code. Street Address Specify the street address of the order address. City Specify the city of the order address. State/Province Select the state or province of the order address. Post Code Specify the postal code of the order address. County/District Specify the county or district of the order address. Type Select the type of address. Latitude Specify the latitude of the location. Longitude Specify the longitude of the location. Altitude Specify the altitude of the location. Tax Exempt Select whether the originating order address is Taxable or Exempt. Tax Code Select a code representing a specific tax information. Click Save. .</s>

<s>[INST] In the context of INFOR Docs, tell me about Customer ship-to billing address? [/INST] Customer ship-to billing address You can define multiple ship-to addresses for any customer setup or Billing processing. .</s>

<s>[INST] In the context of INFOR Docs, tell me about Creating customer ship to addresses? [/INST] Creating customer ship to addresses Select Financials > Billing > Setup > Customer Ship To. Click Create. Specify this information: Company Select a company number. Customer Select a customer number for which the ship-to is being established, inquired, or changed. Customer Ship To Specify a code identifying a customer's ship-to number. Name Specify an alphanumeric 30-character name that holds the description of the customer's ship-to location. On the Address tab, specify this information: Country Select a ship-to country. Street Address Specify the ship-to street address. City Specify the ship-to city. State/Province Select the ship-to state or province. Post Code Specify the ship-to postal code. County/District Specify the ship-to county or district. Type Select a type of address. Latitude Specify a latitude of the location. Longitude Specify a longitude of the location. Altitude Specify a altitude of the location. Default Ship To Select this check box if the ship-to number is an automatic default ship-to whenever an order is placed using the bill-to number. Tax Registration Type Select Registered or Unregistered. VAT Registration Number Specify the value added tax (VAT) registration number for the location. On the Options tab, specify this information: Term Code Select a payment term code for the customer ship-to number. Term codes determine the due date of the invoices that are produced for orders for this ship-to address. Memo Term Select a terms code to use on a credit memo that uses the ship-to address. Price List Specify a name of the price list that is used to price items that are ordered for this customer ship-to address. Tax Exempt Select Exempt if any placed order for the ship-to location is exempt regardless of the taxing status of the ordered item. Select Taxable if the ordered item is taxed. Tax Code Specify a code that represents the tax authorities to which the ship-to address pays the sales tax. If you are using a third-party tax application, then specify the geographic code. In Sales Data section, specify this information: Territory Select a sales territory in which the customer ship-to location is located. Sales Representative Select a primary sales representative. Sales Representative 2 Select a secondary sales representative. Commission Split Percentage Specify a percentage of the total order value that is used as the basis for the second sales representative's commission. In the Processing section, specify this information: Freight Code Select a freight code. Freight codes indicate whether a freight charge is assessed for orders that are placed using this ship-to location. Carrier Select a carrier vendor number. Allow Backorder Select this check box if backorders can be placed for the ship-to location. If this check box is cleared, then further control over backorders during order processing can be set up in Company. Ship Complete Select this check box if orders for the ship-to address can only be shipped when the entire order is filled. If this field is selected, then the orders can only be shipped when all lines on the order can be shipped together. Broken Case Charge Select this check box if orders for the ship-to address can have broken case charges. Picking Priority Specify a picking priority for the ship-to address. This priority is used in when allocating inventory to demand. Default Location Select the shipping location that is the default for this ship-to location. Default Method Select a default method in which orders are shipped when placed for the customer ship-to address. The method is printed on the invoice when you run Invoice and Register Print. Ship To EDI Specify a ship-to address code for EDI transactions. Ship Term Select a term where the responsibility for goods is transferred between parties. Port Code Select an Intrastat port code that determines the default seaport for the movement of goods to Customer or Ship-to address. Vendor Select a vendor's identification code. Purchase From Location Select a purchase from location of the vendor. In the Proof of Delivery section, specify this information: Required Select this check box if the customer's ship-to address requires a Proof of Delivery (POD). Proof Of Delivery Grace Period Specify the number of days after which POD shipments are automatically billed even if the POD is not returned. Click Save. .</s>

<s>[INST] In the context of INFOR Docs, tell me about Standard comments for billing? [/INST] Standard comments for billing During processing, you can add standard comments to invoices and orders. By defining standard comments, you avoid creating them repeatedly. You decide whether they are printed on the invoice, pick list, or both. .</s>

<s>[INST] In the context of INFOR Docs, tell me about Item comment types? [/INST] Item comment types Item comment types are codes that define comments for items, such as shipping instructions or packing information. Item comment types are assigned to item groups and are maintained in the Inventory Control solution. See the Inventory Control User Guide. When you set up the billing company, you apply item comment types to order documents. You can apply item comment types to invoices, order releases, acknowledgments, quotation listings, and shipment journals. .</s>

<s>[INST] In the context of INFOR Docs, tell me about Creating billing standard comment headers? [/INST] Creating billing standard comment headers Select Financials > Billing > Setup > Standard Comment Header. Click Create. Specify this information: Company Select a company number. Code Specify a code and description that is tied to comment text. Click Save. .</s>

<s>[INST] In the context of INFOR Docs, tell me about Creating billing standard comments? [/INST] Creating billing standard comments Select Financials > Billing > Setup > Standard Comment. Click Create. Specify this information: Company Select a company number. Code Select a billing code. Iso Language Select a language in which to translate the comment. Iso Country Select a country in which to translate the comment. Variant Specify a variant in which to translate the comment. Print Code Select whether to display the comment, print the comment, or both. Pick Select this check box if you want the comment to be printed on the pick list. Invoiced Select this check box if you want the comment to be printed on the invoice. Comment Text Provde a comment text. Click Save. .</s>

<s>[INST] In the context of INFOR Docs, tell me about Customer item cross-reference? [/INST] Customer item cross-reference In Billing , you can cross-reference your item number with your customer. When you print invoices containing the cross-referenced item number, both of the numbers are displayed. .</s>

<s>[INST] In the context of INFOR Docs, tell me about Cross-referencing customer item numbers? [/INST] Cross-referencing customer item numbers Select Financials > Billing > Setup > Item Related Setup > Customer Item Cross Reference. Click Create. Specify this information: Company Select a company number. Customer Select a customer number. Item Select an item for a customer cross-reference. Customer Item Specify a customer item number for your inventory. Description Provide a description for the item. Click Save. .</s>

<s>[INST] In the context of INFOR Docs, tell me about Item Global Ledger accounts? [/INST] Item Global Ledger accounts In Billing , you can assign Global Ledger accounts to each process level and sales class combination for inventory and non-stock items. For example, you can use accounts to track the cost of goods sold (COGS) in Billing. .</s>

<s>[INST] In the context of INFOR Docs, tell me about Assigning item Global Ledger accounts? [/INST] Assigning item Global Ledger accounts Select Financials > Billing > Setup > Item Related Setup > Item Global Ledger Account. Click Create. Specify this information: Company Select a company number. Process Level Select a process level. Sales Major Class Select a sales major class code. Sales major classes are first set up in Inventory Control Each ordered inventory and non-stock item in Item and Order Billing and Billing must belong to a sales class so that the system knows which Global Ledger accounts to debit and credit. Sales Minor Class Select a sales minor class code. Sales minor classes are first set up in Inventory Control Each ordered inventory and non-stock item in Item and Order Billing and Billing must belong to a sales class so that the system knows which Global Ledger accounts to debit and credit. In the Accounts section, specify this information: Sales Account Select a sales account to be credited for ordered items. Cost Of Goods Select a cost of goods accounting to be debited for inventory and non-stock items. Cost Of Goods Offset Select a special order cost of good sold account to be debited for special orders. Cost Of Goods Variance Select a cost of goods variance to post for pre-bill dropship orders when there is a difference between the cost of an item in Item and Order Billing and Purchasing. In the Target Profit section, specify this information: Margin Specify a profit margin percentage for a sales class to place the profit hold code on order lines for items. Hold Code Select a hold code on order lines that do not exceed the profit margin. Click Save. .</s>

<s>[INST] In the context of INFOR Docs, tell me about Billing invoice types? [/INST] Billing invoice types Invoice types are used to classify Billing transactions as credit, debit, or return to stock. You set up invoice types to identify invoice records as credit, return, or inactive. There are several sources of invoices, such as from Item and Order Billing and Franchise Billing Each invoice source requires an invoice type. In addition, every manual invoice requires an invoice type. Invoice types are available for user-defined reporting. .</s>

<s>[INST] In the context of INFOR Docs, tell me about Creating billing invoice types? [/INST] Creating billing invoice types Select Financials > Billing > Setup > Invoice Type. Click Create. Specify this information: Company Select a company number. Billing Invoice Type Specify a billing invoice type. Description Provide a description. Credit Select this check box if this invoice type code is used to create credit memos. Returns Select this check box to enable returns only for credit memos. Billing Invoice Template Select a billing invoice template for the invoice type. Click Save. .</s>

<s>[INST] In the context of INFOR Docs, tell me about Order cancel reason codes? [/INST] Order cancel reason codes An order cancel credit reason code is used when canceling an order or issuing a credit or debit memo. You can define multiple reason codes such as unwanted goods, damaged goods, and incorrect shipping address. You can print a report that lists all canceled orders by reason code. When creating reason codes, you can specify whether order amounts are subtracted from bookings at cancellation time. .</s>

<s>[INST] In the context of INFOR Docs, tell me about Creating order cancel credit reasons? [/INST] Creating order cancel credit reasons Select Financials > Billing > Setup > Order Cancel Credit Reason. Click Create. Specify this information: Company Select a company number. Reason Code Select the cancellation reason code. Description Provide a description. Cancel Select this check box if this reason code is used for canceling orders. Remove Booking Select this check box if the order amount is subtracted from the bookings when an order is canceled. Billing Select this check box if this reason code is valid in Billing when adding a credit memo. Click Save. .</s>

<s>[INST] In the context of INFOR Docs, tell me about Add on charges? [/INST] Add on charges Add on charges are predefined charges that you assign to orders, order lines, invoices, and invoice lines. They are printed on invoices and can be assigned a major and minor sales class. .</s>

<s>[INST] In the context of INFOR Docs, tell me about Creating order entry add on charges? [/INST] Creating order entry add on charges Select Financials > Billing > Setup > Item And Order Billing Add On Charge. Click Create. Specify this information: Company Select a company number. Add-On Charge Specify an add on charge and its description that is tied to the order header or to the individual lines on the order at entry time. Currency Select a currency code that is used when the add on charge is assessed. Charge Type Select whether the charge is Flat Amount , Unit Price , or Percentage. Tracking Type Select an additional type that is required to report specific add on charges. In the Price or Cost section, specify this information: Price Specify a unit price. This field is valid if the price is attached to an order or invoice line. This is the amount to be charged per stock unit of measure that is sold on the order or invoice line. Cost Specify a cost amount. This field is valid if the cost is attached to an order line. In the Options section, specify this information: Sales Major Class Select a sales major class code. Sales Minor Class Select a sales minor class code. If the add on charge is passed to Sales Analysis for reporting, then you must assign the charge to a sales minor class for subtotaling. Add On Cost Code Select the add on cost code to use if a purchase order is created by an order line. Discountable Select this check box if add on charges are included in the order total. The discount occurs when order-level discounts are assessed by the system. In the Accounts section, specify this information: Sales Account Specify a sales account that is debited or credited when an add on charge is assessed. Cost Of Goods Account Specify a cost of goods account that is debited when an add on charge is assessed. Offset Account Specify an offset account that is credited when an add on charge is assessed. In the Tax section, specify this information: Tax Status Select whether to include the add on charge amount when tax amounts for the order are calculated. Code Select a tax code to which this charge is subjected. This is only used for Value-Added Tax. Domestic sales tax does not differ by charge. Category Select the product tax category. This field can be used to override taxability by a specific taxing authority. Click Save. .</s>

<s>[INST] In the context of INFOR Docs, tell me about Item add on costs? [/INST] Item add on costs After defining add on charges, you can assign them to specific items so that the application automatically applies the add on charge when you order or invoice the item. .</s>

<s>[INST] In the context of INFOR Docs, tell me about Assigning add on charges to an item? [/INST] Assigning add on charges to an item Select Financials > Billing > Setup > Item Related Setup > Item Add On Cost. Click Create. Specify this information: Company Select a company number. Item Select an item to which the add on charge must be attached. If you select an item but leave the Customer field blank, then this item can assess the add on charge. State Province Specify a state or province. Customer Select a customer number. Add-On Charge Select an add on charge must be automatically assessed when the item is ordered or invoiced. Click Save. .</s>

<s>[INST] In the context of INFOR Docs, tell me about Freight codes? [/INST] Freight codes Freight codes are used for orders in the Billing and Item and Order Billing solutions. You identify a Global Ledger accounting string and dimensions for the freight code. Freight codes can be attached to a purchase order add on charge code. When you use the freight code on a purchase order or on a dropship order, a corresponding purchase order add on charge is generated on the purchase order for a penny. You can change the penny to the purchase order add on charge amount. .</s>

<s>[INST] In the context of INFOR Docs, tell me about Creating freight codes? [/INST] Creating freight codes Select Financials > Billing > Setup > Freight Code. Click Create. Specify this information: Company Select a company number. Freight Code Specify a freight code. Description Provide a description. Freight Account Specify an account information on freight. Freight Carrier Flag Select whether freight carrier is Required , Optional, or Not Allowed You must define carriers in Payables as a vendor. Freight Charge Flag Select whether freight charges are Required , Optional, or Not Allowed when you use this freight code on an order. Add On Charge Select the purchasing add on costs that are associated with this line item. Define purchase order add on costs in Purchasing. Click Save. .</s>

<s>[INST] In the context of INFOR Docs, tell me about Electronic payment types? [/INST] Electronic payment types An electronic payment (EP) type is used to represent payment by credit card. Customers can use electronic payments to pay for goods or services through electronic transfer of funds from their accounts to yours. .</s>

<s>[INST] In the context of INFOR Docs, tell me about Creating electronic payment types? [/INST] Creating electronic payment types Select Financials > Billing > Setup > Electronic Payment Type. Click Create. Specify this information: Company Select a company number. Electronic Payment Type/Description Specify a payment type code and description. Electronic Payment Service Specify the electronic payment service provider and description. Electronic Payment Minimum Margin Specify the minimum amount to increase the authorization amount. When you authorize an electronic payment, you must authorize against an amount. You cannot authorize against a zero amount. Margin Percent Specify the minimum percentage by which to increase the authorization amount. Authorization Duration Specify the period of time for which the electronic payment is authorized. Requires Authorization Select this check box if authorization is required for the electronic payment. Pending Authorization Hold Code Select the hold code that indicates that authorization is pending for the EP transaction. Failed Authorization Hold Code Select the hold code that indicates that EP authorization has failed. Requires Settlement Select this check box if settlement is required in the EP process. Pending Settlement Hold Code Select the hold code that indicates that settlement is pending for the EP transaction. Failed Settlement Hold Code Select the hold code that indicates that EP settlement has failed. Failed Settle, Authorized Hold Code Select the hold code that indicates that both settlement and authorization have failed. Service Assigned Merchant Number Specify a service assigned merchant number. Merchant Account Specify the merchant's account. Service Assigned Merchant Name Specify the merchant name. Merchant Configuration File Specify the configuration file. Accounts Receivable Code Select the accounts receivable code for electronic payments. Click Save. .</s>

<s>[INST] In the context of INFOR Docs, tell me about Billing customer codes? [/INST] Billing customer codes Customer codes are used to group similar customers together for reporting activity, such as Billing. Customer codes classify a customer or a group of customers by a specific attribute, such as region, size, or company type. .</s>

<s>[INST] In the context of INFOR Docs, tell me about Creating billing customer codes? [/INST] Creating billing customer codes Select Financials > Billing > Setup > Customer Code. Click Create. Specify this information: Company Select a company number. Customer Code Select a customer code. These codes are user-defined that the system uses to group customers for reporting purposes. Description Provide a description. Click Save. .</s>

<s>[INST] In the context of INFOR Docs, tell me about Discounts? [/INST] Discounts There are several types of optional discounts. Depending on the type that is used, a discount can apply to an invoice or an order, a customer, or a price modifier. An example is giving special treatment to a preferred customer or discounting an invoice because of a customer complaint. Discounts can be flat monetary amounts or percentages. The three types of discounts are order discount codes, discount codes, and add on discounts. Discount type Description Order discount codes Order discount codes are only valid for companies who use the Item and Order Billing solution. Preferred customers can receive a discount with an order discount code. Codes are assigned to customers and order totals. For example, every customer order that exceeds a certain amount is eligible for a discount. A discount percentage is applied automatically to the entire order. Discount codes Discount codes apply to a percentage. The code is assigned to a price list, promotion, or contract. You can specify up to three percentages, each with its own general ledger account that is debited. When pricing a line, the discount is applied to each line when calculating the price of the items with the price list, promotion, or contract. Add on discounts Add on discounts can be manually added when you create an invoice or order. A discount that is selected at the invoice or order level is applied to the entire invoice or order. If it is selected at the line level, then it applies only to that invoice or order line. The amount of an add on discount is given as a flat amount. .</s>

<s>[INST] In the context of INFOR Docs, tell me about Discount codes? [/INST] Discount codes Discount codes are used to define the way in which an item's price is discounted. You can assign them to price lists, promotions, and contracts. For each discount code, up to three separate discount percentages can be defined. Discount percentages that are assigned to discount codes are printed on these reports: Discount Code listing Price List listing Promotion listing .</s>

<s>[INST] In the context of INFOR Docs, tell me about Creating price discount codes? [/INST] Creating price discount codes Select Financials > Billing > Setup > Price Discount Code. Click Create. Specify this information: Company Select a company number. Code Select a discount code to be used on any of the price modifier such as price list, promotion, or contract. Percent Specify the percentage to calculate the order line discount. Apply To Gross Select this check box if the second and third discounts must be calculated from the gross order amount or the net order amount after the discount is subtracted from the gross amount. Distribution Account Specify a Global Ledger account that is debited when the discount is applied. Invoice Description Provide an invoice description. Click Save. .</s>

<s>[INST] In the context of INFOR Docs, tell me about Creating order discount codes? [/INST] Creating order discount codes Select Financials > Billing > Setup > Order Discount Code. Click Create. Specify this information: Company Select a company number. Code Specify an order discount code and description. Currency Specify a currency code for the order discount. Global Ledger Account Specify the Global Ledger account that is debited when the discount is applied. Total order value breaks Specify up to six monetary value breaks and percentages of the order limit. Click Save. .</s>

<s>[INST] In the context of INFOR Docs, tell me about Creating customer credit card? [/INST] Creating customer credit card Select Financials > Billing > Setup > Customer Credit Card. Click Create. Specify the information: Company Select a company number. Customer Select a customer number. Type Select a billing electronic type code. Account Number Specify a billing credit card number. Expiration Date Select the expiration date for the credit card. Default Account Select this check box if this credit card is the default account. CSC Specify the card security code. Click Save. .</s>

<s>[INST] In the context of INFOR Docs, tell me about Billing invoice documents? [/INST] Billing invoice documents This process associates a billing invoice template to a company. .</s>

<s>[INST] In the context of INFOR Docs, tell me about Creating billing invoice documents? [/INST] Creating billing invoice documents Select Financials > Billing > Setup > Billing Invoice Document. Click Create. Specify this information: Company Select a company number. Billing Invoice Document Specify a billing invoice document. Billing Invoice Document Template Select a template for the billing invoice document. Click Save. .</s>

<s>[INST] In the context of INFOR Docs, tell me about Assigning responsibility for updating add on charges? [/INST] Assigning responsibility for updating add on charges Use this procedure to limit users to only define specific add on charges on recurring invoices. Select Financials > Billing > Setup > Item Related Setup > Recurring Billing Item Operator. Select Actions > Create Recurring Invoice User Add On Charge. Specify this information: Company Select a company number. Operator Specify the login identifier of the operator. Add On charge Select an add on charge that the billing operator can define on recurring invoices. Click Save. .</s>

<s>[INST] In the context of INFOR Docs, tell me about Assigning responsibility for updating item quantities? [/INST] Assigning responsibility for updating item quantities Use this procedure to assign responsibility for defining the quantity to be billed each period for items that reset to zero after each billing period. Select Financials > Billing > Setup > Item Related Setup > Recurring Billing Item Operator. Select Actions > Create Recurring Invoice User Item. Specify this information: Company Select a company number. Operator Specify the login identifier of the operator. Item Select an item's identifier. Click Save. .</s>

<s>[INST] In the context of INFOR Docs, tell me about IDM templates setup for Billing? [/INST] IDM templates setup for Billing Infor Document Management (IDM) is used to create templates that can be attached to the Billing company. Templates, fact sheets and XML files that are located in the system contain all of the information required to set up the IDM Templates. These templates include: Billing Invoice IDM templates Invoice Register IDM templates .</s>

<s>[INST] In the context of INFOR Docs, tell me about Setting up Billing IDM templates? [/INST] Setting up Billing IDM templates Use this procedure to download sample templates, fact sheets, and XML files to set up IDM templates. Download Sample IDM Templates, Fact Sheets, and XML files. Sample IDM template links are provided to download the template, the fact sheet documents, and the XML files. Sign in as Billing Administrator and select Document Template Setup > Billing Sample Document Templates. For each sample IDM template, links are provided to download the template, the fact sheet documents, and the XML files. Create IDM Templates. You can use the sample templates as baseline to create your own IDM templates. Note: For details, see Contextual Applications User Guide. IDM templates must be saved in.docx format. Refer to the fact sheet for field mapping information of the fields that you can add to your template. Set up IDM Templates. Use these steps to set up and upload the created IDM templates that can be assigned as the default company templates. Sign in as Billing Administrator and select Document Template Setup > IDM Templates. Click Create and locate the IDM template to use. You can attach the downloaded sample templates or your own templates. You can generate output documents in.pdf or.docx format. When successfully attached, you can assign the template as the default for the company. The template is also saved in IDM. Set up your Billing company to use IDM templates. Sign in as Billing Administrator and select Billing Company. Open the billing company. On the Invoicing Options tab, in the Document Setting section, select the Use IDM Template check box. Select the Document Templates tab, and select the default Billing Invoice and Invoice Register templates. Both the templates and the generated documents are stored in IDM. .</s>

<s>[INST] In the context of INFOR Docs, tell me about Billing fund accounting rules? [/INST] Billing fund accounting rules If you have fund accounting enabled, you can create rules that specify how funds are distributed. Rules created in Billing must be specified as Billing type fund accounting rules in Receivables The same rule must be specified to ensure that billing invoice accrual general ledger account entries have corresponding offset invoice accrual entries in Receivables. See Enabling and disabling fund accounting. .</s>

<s>[INST] In the context of INFOR Docs, tell me about Creating billing fund accounting rules? [/INST] Creating billing fund accounting rules Sign in as a Billing Administrator and select Fund Accounting Rules. Click Create. Specify this information: Priority Specify a number for the priority of the rule relative to other fund accounting rules. Name, Description Specify a name and description for the fund accounting rule. Distribution Rule Select the distribution rule that will apply to the fund. Finance Structure Select the finance structure elements for the fund accounting rule. Click Save. .</s>

<s>[INST] In the context of INFOR Docs, tell me about Billing fund accounting example? [/INST] Billing fund accounting example This is an example of how fund account rules are used for billing invoice creation. With fund accounting enabled, invoice accrual general ledger account entries are calculated in this order: Finance structure rules. The general ledger chart account from the billing invoice’s accrual code general ledger account. Remaining elements from originating invoice distribution. .</s>

<s>[INST] In the context of INFOR Docs, tell me about Asset Accounting setup? [/INST] Asset Accounting setup If you use Asset Accounting , then you must perform some setup tasks. See the Asset Accounting User Guide for information about processing data after the setup is complete. .</s>

<s>[INST] In the context of INFOR Docs, tell me about Asset companies? [/INST] Asset companies After you have created a finance enterprise group and GL company, you can create an asset company. The asset company is the first asset system component that you create. The asset company record provides process controls for assets that are within the company. Most of the additional setup components that are used to process assets are created by asset company. The depreciation methods are loaded after the asset company is created. After you create the first Asset Accounting company, you can view the system depreciation methods by accessing the list of asset methods. .</s>

<s>[INST] In the context of INFOR Docs, tell me about Creating asset companies? [/INST] Creating asset companies Select Financials > Asset Accounting > Asset System Setup > Companies. Click Create. Select a company number. On the Main tab, specify this information: Item Numbering Select Tag to inherit the tag number when the item number exists. You can override the default value and specify custom item names on any form where you can add items. Select System to automatically generate the item numbers. Global Ledger Reference Select whether the Global Ledger reference for the company will be an Asset or a Company Asset. Balance Transfers Select Turn On or Turn Off. Note: This field will only be visible if the user selects All Actions > Update Transfer Balancing See Updating Transfer Balancing. Payables Distribution With Tax Select Summary to include the landed tax amount in the cost that is sent from Payables Select Detail to include the landed tax amounts that are sent as separate distribution lines from Payables. Hold Asset Interface Select this check box to hold the creation of an asset until all of the components of the asset have been invoiced. The asset line is interfaced when the invoice line is released. An asset cannot be created from this distribution until the hold value is deselected. Depreciation Expense Select this check box to assign the invoice project to the depreciation expense transactions when you create assets from interfaced invoices. Calculate Remaining Life Select this check box to automatically recalculate the remaining life of an asset. Recalculation occurs when the in-service date or the asset life is adjusted with Compute Option. Consolidate Disposal Journal Entry Select this check box to show all disposal journal entries. Disposal journal entries can be displayed in summary or in detail. Display Journal Entries Select this check box to display journal entries before sending them to Global Ledger This option applies to additions, adjustments, transfers, disposals, reinstate disposals, and revaluations. If you select this check box, then the journal entries are sent to Global Ledger without a verification prompt. If you clear this field, then you can show the entries on the applicable journal entry pages before the entries are released. Calculate Depreciation Select this check box to calculate the depreciation for an asset. If not selected, then the depreciation is not calculated until the calculate depreciation action is performed. Default Posting Date Select whether the default posting date for the asset company is the Purchase Date or the Current Period End Date. Allocate Depreciation Expense Select this check box if an asset depreciation expense for this company can be allocated to multiple dimension transactions. Asset and accumulated depreciation accounts can be different than the assigned for Transfer or Disposal. Allow Distribution Splitting Select this check box if distribution splitting of Payables invoice and Project Ledger interface records is allowed. Use Event Accounts Select this check box if the specified company will use event accounts. Click the By Type and Events button on Type (AM06.1) or Types (AM06.2) to use the event accounts. Note: The By Type and Events button does not display on Type (AM06.1) and Types (AM06.2) if this field is not selected. Revalue Select this check box to enable revalue depreciation. After using revaluation, the revaluation method parameter must also be specified. There are two methods available to address revaluing depreciation: Elimination : This approach offsets the change in an assets value by netting accumulated depreciation and the change in the assets value. The remaining amount is a gain or loss. As this is not a normal gain or loss, the amount is placed in an equity account such as gain on asset revaluation. Proportionate : This approach adjusts both the book value of the asset and its accumulated depreciation proportionately so that the book value reflects the assets current value. Impairment Select this check box to enable impairment for the asset company. Transfer out This field can only be used when Balance Transfer is turned on. Specify the account to move the asset value out from. Transfer in This field can only be used when Balance Transfer is turned on. Specify the account to balance the transfer into. Click Save. The Asset Types , Asset Account Groups , Asset Dimension Groups , and Company Book Calendars tabs are now available. .</s>

<s>[INST] In the context of INFOR Docs, tell me about Updating Transfer Balancing? [/INST] Updating Transfer Balancing Select All Actions > Update Transfer Balancing. Specify this information: Balance Transfers Select Turn On or Turn Off. Update Balancing Accounts Select which accounts will be updated according to the balance transfer. Transfer Out Account Specify the account to move the asset value out from. Transfer In Account Specify the account to balance the transfer into. Click Submit. .</s>

<s>[INST] In the context of INFOR Docs, tell me about Books? [/INST] Books Books are global and can be used across companies. At least one book must be created during setup. You can create as many books as you require for reporting and compliance requirements. After books are defined, you can assign them to any depreciable asset. Individual books are set up and assigned to the same asset to allow reporting on the asset and the methods of depreciation for the asset. There are two types of books: Asset books are used for assets that are depreciated individually. Asset class books are used for assets that are depreciated as a group. It is known as an asset class. A book is a ledger of assets that defines parameters for calculating depreciation. For example: Default depreciation conventions that determine how depreciation is calculated in the first and last year of the asset life Method switching that determines whether the depreciation method should switch to a more advantageous method during an asset's life Depreciation currency that is the currency that depreciation is calculated You can define as many variations as are required to accommodate unique depreciation and asset valuation requirements: Global Ledger posting book. Asset book Tax reporting book. Asset book Public Utility Commission book. Asset class book .</s>

<s>[INST] In the context of INFOR Docs, tell me about Depreciation conventions? [/INST] Depreciation conventions Depreciation conventions are used to determine the first and last years' depreciation. Asset Accounting provides nine depreciation conventions. One depreciation convention is assigned to a book as the default convention for all assets that use the book. You can change the convention from the default convention for individual assets. The depreciation conventions are: Actual Days The asset receives depreciation for each day it is in service during the fiscal year, beginning with the in-service date. This convention is used for assets that use calendars with period ending dates that are not month-end dates. Mid Month The asset receives one-half of one month's depreciation for the month in which it is placed in service. The other half of the depreciation is for the month in which it is disposed. Modified Half Month If the asset is placed in service during the first half of the month, it receives one full month's depreciation. It receives no depreciation for the month in which it is disposed of. If the asset is placed in service during the second half of the month, then depreciation calculations begin the following month. The asset receives a full month's depreciation during the month in which it is disposed of. Full Month The asset receives a full month of depreciation during the month it is placed in service. The asset does not receive any depreciation for the month in which it is disposed of. Next Month The asset begins depreciating the month after it is placed in service. It receives one full month of depreciation for the month in which it is disposed of. Mid Quarter The asset receives one-half of one quarter's depreciation for the quarter in which it is placed in service. It receives one-half of one quarter's depreciation for the quarter in which it is disposed of. Half Year The asset receives one half of a year's depreciation for the first and last year that it is in service. Modified Half Year If the asset is in service before the midpoint of the year, then it receives a full year's depreciation during its first year. It receives no depreciation during its last year of service. If the asset is placed in service after the midpoint of the year, depreciation calculations begin the following year. The asset receives a full year's depreciation for the year in which it is disposed of. Full Year When the asset is placed in service, it receives a full year of depreciation. It receives no depreciation for the year in which it is disposed of. Note: Monthly conventions consider a wall calendar to determine depreciation calculation for a first year asset. To ensure accurate depreciation calculation for a depreciation posting schedule that doesn't use month-end posting dates, for example, 4-4-5 calendar, use the Actual Days convention code. Actual Days First Month This convention uses the Actual Days convention for the remainder of the first month in service and applies a straight line convention for the remaining life. .</s>

<s>[INST] In the context of INFOR Docs, tell me about Creating books? [/INST] Creating books Select Financials > Asset Accounting > Asset System Setup > Books. Click Create. Specify this information: Book Specify the book name and description. Book Currency Select the currency code for the book. Depreciation amounts are recorded in the currency that you select. Ledger Select a ledger for the book. Depreciation Type Select Class Level to indicate the assets that are associated with this book are depreciated along with other assets in their class. Class Level is required for Part 32 books. If you select Class Level , then you must also select a Compute Statement If you select Asset Level , then leave the Compute Statement field blank. Convention Select a depreciation convention for this book. This convention determines how depreciation is calculated for the first year and the last year that an asset is in service. The value that you select is a default value and is modified when you assign a book to an asset. For a detailed list, see Depreciation conventions. Impairment Book If impairments are enabled for the book, select an impairment book. Transaction Currency Select whether the default value for the book transaction currency is from the Book or the Asset. Method Switch Select this check box to switch to a second depreciation method when it is an advantage. You assign a depreciation method to a book when you associate the book with an asset using Books To define a depreciation method where method switches are allowed, use Methods. Depreciation History Select this check box to store depreciation history records for assets that are added to this book. Asset transaction history is recorded for all companies and assets that use the book. Tax Book Select this check box to update the depreciation method on an asset tax book. Book Regulation A default regulation is available for each book. The regulation is user-defined and is selected for each book. This field is not required. The default value is used when a value regulation is assigned to the book. Post History Select this check box to transfer historical transactions to the general ledger when the asset is released. Transactions are created by the Asset Book compute. This option can be selected and cleared at any time. When an asset is added with a prior year in service date, transactions are created for depreciation that occurred before the current year. Use For Impairment Select this check box to use the book as an impairment book. Click Save. .</s>

<s>[INST] In the context of INFOR Docs, tell me about Book regulations? [/INST] Book regulations Book regulations identify the depreciation standard for which the defaults are provided. US standards include General Depreciation System (GDS) and Alternative Depreciation System (ADS). When book regulations are created, a default book regulation may be assigned to each book. The book regulations will default to each Asset Book to be used in identifying the appropriate default values. The Asset Guideline Class are different types of assets which have a mandated life, method, and convention. An example of guideline class is vehicles or light trucks, or software. These values are assigned to assets as they are created. The Asset Guideline Class Regulation record contains the defaults for each guideline class and book regulation combination. Using the Book Regulation which defaults from the Book, and the Asset Guideline class assigned to the asset, default values for each asset book can be identified. Using these setup files, required books which are assigned a default book regulation, when an asset guideline class is assigned to an asset the asset book will automatically incorporate these default values. The user will not need to know the values for each asset book or even need to go to the asset book tab to maintain them. If the book regulation default is GDS and you want to override it, you can change it to ADS or other custom regulation using an action which will also provide an option to update the default values for the newly assigned asset book regulation. You will also be able to view and maintain the asset guideline class default values directly on the asset book if it is necessary to assign values different from those provided on the asset guideline class regulation. The additional values available on the asset guideline class which default onto the asset book are intended to provide the necessary detail to support tax form 4562. These values include flags for listed property, section 179 assets, Farming assets and other fields identified in more detail later in this document. An additional list will be available on the book calendar. This will display all assets added in the calendar year and provide the ability to select and filter asset book records using these additional fields. .</s>

<s>[INST] In the context of INFOR Docs, tell me about Creating book regulations? [/INST] Creating book regulations The Book Regulations tab contains the list of all the asset book regulations. To create book regulations: Select Asset Accounting > Asset System Setup > Book Regulations. Click Create. Specify this information: Finance Enterprise Group The default value is the actor using the actor context. Click Save. Note: If a book regulation is assigned to a book, you cannot delete them. If you create a book regulation and only use it on a guideline class regulation, you can delete the book regulation but a warning message is displayed which indicates that all related guideline class regulations are also deleted. .</s>

<s>[INST] In the context of INFOR Docs, tell me about Calendars? [/INST] Calendars Calendars are processing schedules and posting periods that are used by asset books to report on periods and date ranges. It is also used to calculate depreciation, replacement costs, and insurance values. A calendar associates a book with a company. You must specify a calendar for each book and for each company that uses that book. This procedure outlines the process for specifying calendars. Use calendars to determine this information: The number of periods per closing date. The period closing date. Whether the book is a posting book or a required book, or both. If journal entries are created for Global Ledger. Before you can define a calendar, verify that the Global Ledger company and book that is associated with the calendar are defined. .</s>

<s>[INST] In the context of INFOR Docs, tell me about Creating current calendars? [/INST] Creating current calendars Select Financials > Asset Accounting > Asset System Setup > Calendars. Click Create. Specify this information: Book Select a book name. Company Select the Global Ledger company that is associated with the calendar. Begin Date Select the first day of the year to define a depreciation schedule. End Date Select the last day of the year to define a depreciation calendar. The date must match the last period end date that is specified for the processing calendar. Total Periods Specify the total number of depreciation periods for the current fiscal year. The number must match the total number of periods that is specified in the Number of Periods field for all the calendar periods. Valid periods are from 001 to 375. Periods Closed Specify the number of periods that are already closed in the calendar. The number affects the depreciation calculations for the rest of the year. When the calendar is in effect, the Periods Closed value is updated every time you close a period. Required Book If you select this check box, then the book is automatically displayed on Books when you create a new asset. Posting Book Select this check box if the book is a posting book that is used by all assets to post journal entries to the Global Ledger You can assign only one posting book to a company. Close Book Select Yes to validate all books that must be closed before updating the Company System Close Control. Use this option to ensure that the closed books have the same number of periods and year-end dates as the accounting entity close calendar. In the Period End Dates section, specify this information: Number of Periods Specify the number of depreciation periods that occur in this calendar period. The total number of periods you specify for the entire calendar must match the value of the Total Periods. Period End Dates For each period that is defined, select an end date that represents the date on which the depreciation is calculated and processed. The last period end date must match the calendar year end that is specified in the calendar header. Click OK. .</s>

<s>[INST] In the context of INFOR Docs, tell me about Creating history calendars? [/INST] Creating history calendars Select Financials > Asset Accounting > Asset System Setup > Calendars. Select a book record. Select Actions > Create History Calendar. Specify this information: From Date Select the first day of the year for a depreciation schedule. To Date Select the last day of the year for a depreciation schedule. Original Year End Date If the actual historical year is a short year, then specify the original year-end date. It is used for recalculating depreciation on the short year-end days. Total Periods You can override the total number of depreciation periods for the current fiscal year. The number must match the total number of periods that is specified in the Per field for all the calendar periods. Valid periods are from 001 to 375. You can override the existing total period. Periods Closed You can override the number of periods that are already closed in the calendar. The number affects the depreciation calculations for the rest of the year. When the calendar is in effect, the Periods Closed is updated every time you close a period. You can override the existing closed period. Required Book If you select this check box, then the book is automatically shown on Books when you create a new asset. Posting Book Select this check box if the book is a posting book that is used by all assets to post journal entries to the Global Ledger You can assign only one posting book to a company. Short Year Select this check box if the calendar contains a year that is shorter than a normal year. In the Period End Dates section, specify this information: Number of Periods Specify the number of depreciation periods that occur in this calendar period. The total number of periods you specify for the entire calendar must match the value of the Total Periods. Period End Dates For each period that you define, you must select an end date. The end date represents the date on which the depreciation is calculated and processed. The last period end date must match the calendar year end that you specified in the calendar header. Click OK. .</s>

<s>[INST] In the context of INFOR Docs, tell me about Creating future calendars? [/INST] Creating future calendars Select Financials > Asset Accounting > Asset System Setup > Calendars. Select a book record. Select Actions > Create Future Calendar. Specify this information: Total Periods You can override the total number of depreciation periods for the current fiscal year. The number must match the total number of periods that is specified in the Per field for all the calendar periods. Valid periods are from 001 to 375. You can override the existing total period. From Date Select the first day of the year for a depreciation schedule. You can override the date. To Date Select the last day of the year for a depreciation schedule. Required Book If you select this check box, then the book is automatically shown on Books when you create a new asset. Posting Book Select this check box if the book is a posting book that is used by all assets to post journal entries to the Global Ledger You can assign only one posting book to a company. In the Period End Dates section, specify this information: Number of Periods Specify the number of depreciation periods that occur in this calendar period. The total number of periods you specify for the entire calendar must match the value of the Total Periods. Period End Dates For each period you specify, you must select an end date that represents the date on which the depreciation is calculated and processed. The last period end date must match the calendar year end that you specified in the calendar header. Click OK. .</s>

<s>[INST] In the context of INFOR Docs, tell me about Copying current book calendars? [/INST] Copying current book calendars Select Financials > Asset Accounting > Asset System Setup > Calendars. Select a book record. Select Actions > Copy Current Book Calendar. Specify this information: Company Select a company number. Book Specify the book to be copied. Description Provide a description for the book. Ledger Select a ledger for the book. Depreciation Type Select Class Level to indicate the assets that are associated with this book are depreciated along with other assets in their class. Class Level is required for Part 32 books. If you select Class Level , then you must also select a Compute Statement If you select Asset Level , then leave the Compute Statement field blank. Convention Select a depreciation convention for this book. This convention determines how depreciation is calculated for the first year and the last year that an asset is in service. The value that you select is a default value and is modified when you assign a book to an asset. For a detailed list, see Depreciation conventions. Book Currency Select the currency code for the book. Depreciation amounts are recorded in the currency that you select. Transaction Currency Select whether the default value for the book transaction currency is from the Book or the Asset. Impairment Book If impairments are enabled for the book, select an impairment book. Method Switch Select this check box to switch to a second depreciation method when it is an advantage. You assign a depreciation method to a book when you associate the book with an asset using Books To define a depreciation method where method switches are allowed, use Methods. Track Depreciation History Select this check box to store depreciation history records for assets that are added to this book. Asset transaction history is recorded for all companies and assets that use the book. Post History Select this check box to transfer historical transactions to the general ledger when the asset is released. Transactions are created by the Asset Book compute. This option can be selected and cleared at any time. When an asset is added with a prior year in service date, transactions are created for depreciation that occurred before the current year. Posting Select this check box if this is a posting book to use with all assets to post journal entries to the Global Ledger You can assign only one posting book to a company. Required If you select this check box, then the book is automatically displayed on Books when you create a new asset. Use For Impairment Select this check box to use the book as an impairment book. Click OK. .</s>

<s>[INST] In the context of INFOR Docs, tell me about Creating history calendars from year? [/INST] Creating history calendars from year This procedure can quickly extend a calendar back in time by subtracting a year from each assigned date. If custom dates are necessary, then they must be manually defined. Select Financials > Asset Accounting > Asset System Setup > Calendars. Select a book record. Select Actions > Create History Calendars From Year. Select the calendar begin year. Click OK. .</s>

<s>[INST] In the context of INFOR Docs, tell me about Asset account groups? [/INST] Asset account groups Asset account groups are the set of accounts that are used to create journal entries for adding, transferring, or disposing of assets. When you set up Asset Accounting , you must create at least one account group for each company that has assets that are assigned to it. You can make changes to the account groups after you specify them. Changes to account groups are dynamic. When you make an account group change, all new assets that use the account group are affected. Past transactions that use that account group are not affected. .</s>

<s>[INST] In the context of INFOR Docs, tell me about Creating asset account groups? [/INST] Creating asset account groups Select Financials > Asset Accounting > Asset System Setup > Account Groups. Click Create. Specify this information: Company Select a company number. Asset Account Group Specify the alphanumeric account group number and description to assign to an account group. In the Accounts section, specify this information: Clearing Specify the clearing account for the asset. If you plan to interface transactions from Payables and Project Ledger , then you must specify a clearing account for the account group. The clearing account that is specified must be the same one that is used in Payables and Project Ledger when assets are interfaced. If you use the account group for a leased asset, then the lease debt account is substituted for the clearing account. You can use the same account group for a purchased asset or for a leased asset without changing the clearing account. The clearing subaccount must be zero balance at the end of each accounting period. To define account groups for asset-class assets, accounts must match the accumulated depreciation account for the type that is associated with the asset class. Proceeds Specify the proceeds account. The proceeds posting account is a cash or clearing account. Use it to record cash or other items of value that are received when an asset is sold or traded. If the asset sales transactions are processed through Receivables or Cash Management , then specify a clearing account that matches the clearing account for Receivables or Asset Accounting. Expense Specify the expense account. The expense account is the account that is used by Asset Accounting to post selling costs, such as the advertising expense of the disposed asset. Gain Specify the gain account. The gain accounts are used to record the system-generated gains when assets are retired. Loss Specify the loss account. The loss accounts are used to record the system-generated loss when assets are retired. Deferred gain Specify the deferred gain account. Use the deferred gain account when the asset disposal is part of a like-kind exchange. The account records the preliminary gain that is calculated by Asset Accounting as a liability instead of other income. Deferred loss Specify the deferred loss account. You can use the deferred loss account when the asset disposal is part of a like-kind exchange. The account records the preliminary loss that is calculated by Asset Accounting as an asset instead of an expense. Revalue surplus Select the account to post any gain resulting from the asset revaluation process. Revalue loss Select the account to post any loss resulting from the asset revaluation process. Revalue reserve Select the account to post any reserve resulting from the asset revaluation process. Revalue amortization Select the account to post any amortization resulting from the asset revaluation process. Impairment loss Select the account to post any loss resulting from the asset impairment process. Accumulated impairment loss Select the account to post accumulated losses resulting from the asset impairment process. Impairment amortization Select the account to post any amortization resulting from the asset impairment process. Click Save. .</s>

<s>[INST] In the context of INFOR Docs, tell me about Asset types? [/INST] Asset types Asset types are groups of assets that are categorized by similar characteristics. Asset types define the type of asset or type of property and the posting accounts used during asset processing. Types of assets include a building or automobile. Types of property include personal, real estate, land. The primary purpose of asset types is to provide default accounting information. .</s>

<s>[INST] In the context of INFOR Docs, tell me about Creating asset types? [/INST] Creating asset types Select Financials > Asset Accounting > Asset System Setup > Asset Types. Click Create. Specify this information: Company Select the company number. Asset Type Specify at least one asset type or subtype for each company that processes assets in the asset accounting system. Provide an asset type description. It is displayed on any form where you select a type. On the Main tab, specify this information: Revalue Select this check box to enable revalue depreciation. Revaluation is the process of restating the value of an asset due to changes in the fair market value. After using revaluation, the revaluation method parameter must also be specified. Amortize Revaluation Reserve Select this check box to post the net of the asset revaluation to the Revaluation Reserve account. This option does not impact the asset account balance or the asset book value. Revalue Method Select a revalue method and a computation when you set up an asset. Select Elimination or Proportionate. Post Revaluation To Account Select whether to post the total revaluation amount to an Asset account or a Revaluation Reserve account. Allocate Depreciation Expense Select this check box for asset types that use depreciation expense to allocate among multiple posting accounts. You must select this field before you can specify an allocation for the type. Include In Physical Inventory Select this check box if the assets that use the type are part of the physical inventory. You can override this value for individual asset items. Assets that are part of the physical inventory are identified by item bar codes. They can be added, transferred, disposed, and inventoried from a handheld terminal. Property Type Select a property classification for this asset type. You can select Personal , Real , Land , or Stock or Other. Impairment Select this check box to enable the impairment functionality for assets that are assigned to this asset type. If you select the Impairment check box, the Impair button will be available on the related assets. In the Accounts section, specify the account information in Asset , Accumulated depreciation , and Depreciation expense. Click Depreciation Allocation to create or update the assets. In the Revalue Accounts section, specify the account information in Revalue surplus , Revalue loss , Revalue amortization , and Revalue reserve. If you selected the Impairment check box, click Impairment Accounts to select impairment accounts for the asset type. Click Save. The Product Categories , Class Depreciation Rate , and Allocations tabs are now available. Note: The Events Accounts tab will be available if the Use Event Accounts field has been selected in the Asset Company. You can specify the Additions, Adjustments, Transfers, Disposals, Reinstate Disposals, and Revaluations. If you created an asset company and selected the Events Accounts option but cleared the Disposal Journal Entry option, the Exclude Incremental check box will appear. But if you selected the Event Accounts option and Consolidate Disposal Journal Entry option, the Exclude Incremental check box will not be shown. .</s>

<s>[INST] In the context of INFOR Docs, tell me about Asset product category? [/INST] Asset product category An asset product category is used to uniquely identify a manufacturer and model number within an asset type or subtype. This field is an optional piece of data that you can track for an asset item. You can manually specify the data in Asset Accounting after the asset is added or you can scan the data from a product category workbook. After generating a product category workbook, each manufacturer ID and model number combination is used to assign a unique barcode. This bar code is never shown on the asset record. It is used to interface the product category data to Asset Accounting You can use the product category workbook only when adding assets. The HHT operator can scan or type the barcode to associate the corresponding product category with an added item. See the Financials Setup and Administration Guide. .</s>

<s>[INST] In the context of INFOR Docs, tell me about Creating asset product categories? [/INST] Creating asset product categories Select Financials > Asset Accounting > Asset System Setup > Asset Types. Select an asset type record. On the Product Categories tab, click Create. Specify this information: Manufacturer ID Select an alphanumeric ID that represents the manufacturer of one or more assets in asset accounting. The combination of Manufacturer ID and Manufacturer Name field must be unique and represent a unique line of data. Manufacturer Name Specify the name of the manufacturer. Model Number Specify the model number of the items that is added or inventoried. Item Description Specify a description for the whole product category line. Bar code Use a barcode to track physical inventory by associating assets with a unique barcode. Some assets have vendor-supplied bar-coded numbers. You can scan these bar codes when adding the assets. Click Save. .</s>

<s>[INST] In the context of INFOR Docs, tell me about Assigning class depreciation rates? [/INST] Assigning class depreciation rates Asset book types are associated with class level assets. At least one book must be created during setup. After books are specified, you can assign them to any depreciable asset. Select Financials > Asset Accounting > Asset System Setup > Asset Types. Select a company record. On the Class Depreciation Rates tab, click Create. Specify this information: Book Select the Part 32 class level book to which class-level asset transactions are written. The book must be defined as a class level book and have a compute statement assigned. Asset Type Specify an asset type or subtype. Depreciation Rate For each type that represents an asset class, specify the rate that is assigned by the local Public Utility Commission (PUC). Click Save. .</s>

<s>[INST] In the context of INFOR Docs, tell me about Creating rate details? [/INST] Creating rate details Select Financials > Asset Accounting > Asset System Setup > Asset Types. Select a company record. On the Class Depreciation Rates tab, select a rate record. On the Rate Details tab, click Create. Specify this information: Asset Type And SubType Specify an asset type or subtype. Company Select a company number. Class Posting Dimensions Specify an account information on class posting dimensions. Depreciation Rate For each type that represents an asset class, specify the rate that is assigned by the local Public Utility Commission (PUC). Click Save. .</s>

<s>[INST] In the context of INFOR Docs, tell me about Asset type allocations? [/INST] Asset type allocations A depreciation expense allocation is used to distribute depreciation to a defined set of dimensions by an assigned percent. A depreciation allocation can be set up in the asset type. Allocations are required for Asset Companies and Asset Types. Allocated depreciation is posted to each indicated dimension and to the depreciation expense account that is defined for the asset type. The distribution occurs when you run Asset Depreciation Calculation and List and Period Close. .</s>

<s>[INST] In the context of INFOR Docs, tell me about Creating asset allocations? [/INST] Creating asset allocations Select Financials > Asset Accounting > Asset System Setup > Asset Types. Select an asset type record. On the Allocations tab, click Create. Specify this information: From Date After you create changes to a current allocation, a new allocation is automatically created with the current system date as the start date. To Date After you create changes to a current allocation, the current system date becomes the end date of the last allocation. The current date becomes the begin date of the new allocation. Click Save. .</s>

<s>[INST] In the context of INFOR Docs, tell me about Asset dimension groups? [/INST] Asset dimension groups Include the required transaction dimensions to assign to transactions for related processes such as Asset , Clearing , Gain , and Loss It is useful to create journal entries when you add, adjust, transfer, or dispose of assets. Transaction dimension groups are not required, but they are convenient. Asset dimension groups are defined by a company. You can assign an asset dimension group to each of the asset records or you can specify a default transaction dimension. Assign the transaction dimension to a group if journal entries are posted to a specific transaction dimension. If they are expected to differ between assets, then you can specify one default transaction dimension when creating assets. If you make a change to a transaction dimension, then all new transactions using the dimension are affected. Past transactions are not affected. .</s>

<s>[INST] In the context of INFOR Docs, tell me about Creating asset dimension groups? [/INST] Creating asset dimension groups Select Financials > Asset Accounting > Asset System Setup > Asset Dimension Groups. Click Create. Specify this information: Company Select a company number. Asset Dimension Group Specify the name and the description of the dimension group. In the Addition section, select the Clearing and Asset dimensions to be assigned to the transactions. In the Depreciation section, select the Accumulated Depreciation and Depreciation Expense dimensions to be assigned to the transactions. In the Disposal section, select the Proceeds , Disposal Expense , Gain , Loss , Deferred Gain , and Deferred Loss dimensions to be assigned to the transactions. In the Revalue section, select the Revalue Gain , Revalue Loss , Revalue Amortization , and Revalue Reserve dimensions to be assigned to the transactions. In the Impairment section, select the Impairment Loss , Accumulated Impairment Loss , and Impairment Amortization dimensions to be assigned to the transactions. Click Save. .</s>

<s>[INST] In the context of INFOR Docs, tell me about Asset locations? [/INST] Asset locations Asset locations are labels that you use to group assets for reporting. They can be labels for physical or geographical areas in a company, such as departments, site addresses, or regions. Asset locations are optional and are subordinate to companies in the reporting hierarchy. You can sort data on reports by location. For example, you can run reports that provide asset data including serial number for use in a physical inventory of assets by location. An asset location can contain multiple location details. Asset location details are used to assign a physical inventory location to barcoded asset items. You can create location names to organize reporting for assets. Asset locations are not required for asset accounting. After you define locations, you can set up reports to report only the assets in a specified location or sort assets by location. Asset location codes can include detailed location information on the standard property report. If you are running a property report or if you are using barcoding to track assets in physical inventory, you must define locations. .</s>

<s>[INST] In the context of INFOR Docs, tell me about Creating asset locations? [/INST] Creating asset locations To run a property report or to use bar coding to track assets in physical inventory, you must specify locations. Select Financials > Asset Accounting > Asset System Setup > Asset Locations. Click Create. Specify this information: Asset Location Specify a location with asset that can be associated. Description Provide a description of the asset location. Detail Field Size Levels 1, 2, and 3 Specify the two-digit size level that is used for location detail. The process uses these fields to parse the location detail bar code into its components. On the Address tab, specify this information: Country Select the country. Street Address Specify the street address for the location. City Specify the city for the location. State/Province Select the state or province for the location. Post Code Specify the postal code for the location. County/District Specify the county or district for the location. Type Select whether the type of the address is Post Office Box , Street , Military , or Undefined. Latitude Specify the latitude of the location. Longitude Specify the longitude of the location. Altitude Specify the altitude of the location. In the Tax Authority section, specify this information: District Select a district name. This field can be selected for the Property Report. County Or Locality Select a county or locality name. This field can be selected for the Property Report. Country Select a country name. This field can be selected for the Property Report. In the Communication section, specify this information: Contact Or Email Specify the name of a contact person for the location. Phone Country Code/Phone Number/Extension Select a country code and specify a complete telephone number with area code and an extension. Fax Country Code/Phone Number/Extension Select a country code and specify a complete fax number with area code and an extension. Telex Specify a telex number. Click Save. The Details tab is now available. .</s>

<s>[INST] In the context of INFOR Docs, tell me about Creating asset location details? [/INST] Creating asset location details Select Financials > Asset Accounting > Asset System Setup > Asset Locations. Select an asset location. On the Details tab, click Create. Specify this information: Asset Location Detail Levels 1, 2, and 3 Specify the location level for the location detail. The three levels together must be unique for this location and each level must stay within the size. In the Geo Location section, specify the Geographical Latitude , Geographical Longitude , and Geographical Altitude. Click Save. .</s>

<s>[INST] In the context of INFOR Docs, tell me about Asset divisions? [/INST] Asset divisions Asset divisions are labels that are used to designate legal entities, major divisions, departments, or areas of responsibility in an organization. These divisions can be used to group assets for reporting purposes. You can create asset division names to organize reporting for assets. Asset divisions are not required for asset accounting reporting. After you define divisions, you can set up reports to select only the assets in a specified division or sort assets by division. .</s>

<s>[INST] In the context of INFOR Docs, tell me about Creating asset divisions? [/INST] Creating asset divisions Select Financials > Asset Accounting > Asset System Setup > Asset Divisions. Click Create. Specify this information: Asset Division Specify the name of the division where the assets can be assigned. Description Provide the description of the division. Click Save. .</s>

<s>[INST] In the context of INFOR Docs, tell me about Disposal properties? [/INST] Disposal properties Disposal properties are labels used in disposal reports to clarify the reason for disposing a property or to tag disposals for specific reporting requirements. When you dispose of assets, you must specify the type or method of disposal. You can define disposal properties that indicate methods of disposal. You can tag disposals for specific reporting requirements. For example, the disposal type of abandoned is not specific enough and you want to define disposal properties that further explain the disposal type. Another common example is the use of disposal properties to tag disposals for tax reporting. The US Federal tax code requires reporting on disposal of specific types of property. Consult your tax advisor to determine if you have US tax reporting requirements for disposal property. A disposal Property Report contains the disposal property data. You can also use the report's disposal options to limit the report output to assets of a specific disposal property. .</s>

<s>[INST] In the context of INFOR Docs, tell me about Creating disposal properties? [/INST] Creating disposal properties Select Financials > Asset Accounting > Asset System Setup > Disposal Properties. Click Create. Specify the Disposal Property and the Description. Click Save. .</s>

<s>[INST] In the context of INFOR Docs, tell me about Asset templates? [/INST] Asset templates Asset addition templates are used to store common asset data. Common asset data is used as default values in asset records when you add new assets using quick addition. You can use asset templates to speed up asset entry and to ensure that new assets are consistently defined. Asset templates are not used to define asset items. You define asset items manually during asset quick addition Asset addition templates are optional if you manually create assets in Asset Accounting Asset addition templates are required if you interface asset records from Payables or Project Ledger or if you add bar-coded assets from a handheld terminal. When you use barcoding to add an asset item, you must define an asset addition template. The template must provide the minimum accounting information that is required to process an asset. An addition template is always required for any asset that is interfaced through other solutions. The asset templates are listed in the workbook by company and type. If the workbook is printed through a barcode printer, then the HHT operator can either scan the appropriate template or specify the name. The asset template workbook is used only to add assets. The transfer, disposal, and inventory functions do not involve templates. When you add an asset using a handheld terminal, you must define the asset template to use for adding the asset. You can use the asset template workbook to scan the template instead of manually creating it. Before you generate the asset template workbook, you must define any templates you use when adding assets from a handheld terminal. .</s>

<s>[INST] In the context of INFOR Docs, tell me about Creating asset templates? [/INST] Creating asset templates Select Financials > Asset Accounting > Asset System Setup > Asset Templates. Click Create. Specify this information: Asset Template Provide a unique name and description for the asset template. Asset Company Select the asset type company that is associated with your asset template. If this field is blank, then the process cannot verify your selections for the type and book. Asset Type Specify an asset type and subtype that is assigned to an asset using this template. On the Asset Options tab, specify this information: Asset Category Select whether the asset is Depreciable or Non Depreciable. Asset Account Group Select the account group to assign to any asset that is created using this template. You can override this account group when this template is used to add an asset. Asset Dimension Group Select the dimension group to assign to any asset that is created using this template. You can override this dimension group when you add an asset with this template. Location Select a location name to assign to any asset that is created using this template. You can override this value when you add an asset. Division Select a division name that is used for any asset that is created using this template. You can override this value when you add an asset. Default Transaction Dimensions Specify the account information in the transaction dimension. Transaction Dimension Default Use this field to control the Default Transaction Dimensions field on the asset interface file. Select From Template to insert the default code block from the asset template. If the code block is not defined on the asset template, then the distribution code block is used. Select From Distribution to assign the distribution code block to the resulting asset interface record. Select Leave Blank if the code block on the default transaction for asset interface should be blank on the resulting asset record. If you select this value, then the process dimensions are provided in the Asset Dimension Group Otherwise, maintenance is required before you can create an asset from the interface record. Project Select a posting project to track depreciation expense. Specify a project in this field to override the depreciation expense on the asset type. Work In Process Select this check box to indicate whether this template is used to create assets that are work-in-process. When this check box is selected, the asset cannot be released and asset journal entries are not created for project assets. Tax Exempt Select this check box to indicate that this template is used to create tax exempt assets. Simulated Select this check box to indicate that this template is used to create simulated assets. Used Select this check box to indicate that this template is used to create used assets. Click Save. More tabs are available: Books , Invoice Interface Records , Project Interface Records , and Asset Interface Records. .</s>

<s>[INST] In the context of INFOR Docs, tell me about Creating asset template books? [/INST] Creating asset template books An asset book must be assigned before using an asset template. Select Financials > Asset Accounting > Asset System Setup > Asset Templates. Open an asset template and click the Books tab. Click Create. Specify this information: Book Select the asset book to use for the asset template. Method Select a depreciation method to use for the asset template book. Life Specify the life of the asset for the asset template book in months. Life In Years Specify the life of the asset for the asset template book in years. Convention Select a depreciation convention to override the original convention code for this book. The convention is used to determine how depreciation is calculated for the first year and the last year that an asset is in service. Salvage Percentage Specify the salvage percentage of the asset for the asset template book. Business Percent Specify the business percentage of the asset for the asset template book. Insurance Calculation Method Select the insurance calculation method for the asset template book. Replacement Calculation Method Select the replacement calculation method for the asset template book. Personal Use Code Select the personal use code for the asset template book. Asset Tax Credit Table Select the asset tax credit table for the asset template book. Click Save. .</s>

<s>[INST] In the context of INFOR Docs, tell me about Depreciation and valuation methods? [/INST] Depreciation and valuation methods Depreciation and valuation methods are assigned to an asset book. They are used to calculate an asset's depreciation, insurance, and replacement value. Many standard depreciation calculations are available for out-of-the-box installation. For example, straight line, sum of years digits, various declining balance, and bonus methods. This is accomplished by running the asset company update depreciation calculation. A custom depreciation calculation can also be created using the Method Formula You can create an equation to calculate depreciation that is based on the asset's book value and related values. For example, number of periods, depreciation periods remaining, life to date depreciation, and salvage value. Other methods can be set up to use a specified annual percent table or a unit of production table. .</s>

<s>[INST] In the context of INFOR Docs, tell me about Predefined asset depreciation calculation methods? [/INST] Predefined asset depreciation calculation methods This table shows the formulas that are used for calculating annual depreciation for each depreciation calculation method: Method Annual calculation formula 125DB (125% declining balance) 1.25 * [(Depreciable basis - Life-to-date depreciation + Year-to-date depreciation) / (Asset life in months / 12)] Depreciation calculations stop when: Depreciable basis - Life-to-date = Salvage value 150DB (150% declining balance) 1.5 * [(Depreciation basis - Life-to-date depreciation + Year-to-date depreciation) / (Asset life in months / 12)] Depreciation calculations stop when: Depreciable basis - Life-to-date = Salvage value 150DB30% (150% declining balance with 30% bonus depreciation) 1.5 * [((Depreciation basis - Life-to-date depreciation + Year-to-date depreciation) - (Depreciation basis *.3)) / (Asset life in months / 12)] Depreciation calculations stop when: Depreciable basis - Life-to-date= Salvage value 150DB50% (150% declining balance with 50% bonus depreciation) 1.5 * [((Depreciation basis - Life-to-date depreciation + Year-to-date depreciation) - (Depreciation basis *.5)) / (Asset life in months / 12)] Depreciation calculations stop when: Depreciable basis - Life-to-date = Salvage value 175DB (175% declining balance) 1.75 * [(Depreciable basis - Life-to-date depreciation + Year-to-date depreciation) / (Asset life in months / 12)] Depreciation calculations stop when: Depreciable basis - Life-to-date = Salvage value 200DB (200% declining balance) 2 * [(Depreciable basis - Life-to-date depreciation + Year-to-date depreciation) / (Asset life in months / 12)] Depreciation calculations stop when: Depreciable basis - Life-to-date = Salvage value 200DB30% (200% declining balance with 30% bonus depreciation) 2 * [((Depreciation basis - Life-to-date depreciation + Year-to-date depreciation) - (Depreciation basis *.3)) / (Asset life in months / 12)] Depreciation calculations stop when: Depreciable basis - Life-to-date = Salvage value 200DB50% (200% declining balance with 50% bonus depreciation) 2 * [((Depreciation basis - Life-to-date depreciation + Year-to-date depreciation) - (Depreciation basis *.5)) / (Asset life in months / 12)] Depreciation calculations stop when: Depreciable basis - Life-to-date = Salvage value SL (Straight line) (Depreciable basis - Salvage value - Life-to-date depreciation + Year-to-date depreciation) / (Remaining life in months at beginning of year / 12) SL30% (Straight line with 30% bonus depreciation) ((Depreciable basis - Salvage value - Life-to-date depreciation + Year-to-date depreciation) - (Depreciable basis *.3)) / (Remaining life in months at beginning of year / 12) SL50% (Straight line with 50% bonus depreciation) ((Depreciable basis - Salvage value - Life-to-date depreciation + Year-to-date depreciation) - (Depreciable basis *.5)) / (Remaining life in months at beginning of year / 12) SYD (Sum of the year's digits) (Depreciable basis - Salvage value) * [(Life remaining in years) / (Life in years * {Life in years + 1} / 2)] 100%BONUS (100% bonus depreciation) 100%BONUS = Depreciation basis. If there is a personal use limit on an asset, then the 100% bonus depreciation must be limited to the business use basis amount. The depreciable basis is the total amount that is depreciated. SLBZERO (Straight line below zero) (Depreciable basis - Salvage value * 12) / Life This method cannot be used on the posting book. .</s>

<s>[INST] In the context of INFOR Docs, tell me about Depreciation calculation methods? [/INST] Depreciation calculation methods Depreciation calculation methods are used to define how annual depreciation is calculated. Each asset in Asset Accounting must have one depreciation calculation method assigned to it. You can assign one of the predefined depreciation calculation methods to the asset, or you can create a custom depreciation calculation method. You can manually define a depreciation compute statement for an asset. Manually defined compute statements are based on the asset basis, in-service date, cost, life to date depreciation, and life remaining. .</s>

<s>[INST] In the context of INFOR Docs, tell me about Creating a depreciation method? [/INST] Creating a depreciation method Select Financials > Asset Accounting > Asset System Setup > Depreciation and Valuation Methods > Depreciation Methods. Click Create. Specify a depreciation Method name and Description. On the Compute Detail tab, specify this information: Formula Select the depreciation formula to calculate the depreciation amount. This field is a formula that contains numbers, dictionary items, parentheses, and mathematical operators. Optimization Method Select a depreciation optimizing method. To switch this depreciation method, select the check box in the Method Switch field when you specify depreciation books in Books. Straight Line Calculation Select whether the straight line calculation is Default , Original , Mixed, or Not Applicable. On the Annual Percent tab, specify the annual percentages for each year that the asset remains in service. The depreciation amounts are calculated as a percentage of the asset cost. Click Save. .</s>