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What was the date of the meeting ?

HOD meeting was held on 22 Jan 2022 at 11:30 AM in the Conference Hall under the Chairmanship of Prof. (Dr.) GL Sharma, Director SMIT. The following members were present: (i) Prof (Or) Sangeeta Jha, AD (A) (ii) Prof (Or) Kalpana Sharma, AD (R & D) (ii) Prof (Dr) R.N. Bera, HOD, Dept of Al & DS (iv) Prof (Dr)G.C. Mishra, HOD, Dept of Physics (v) Prof (Dr) Nayan Kamal Bhattacharyya, HOD Chemistry (vi) Prof (Dr) Samarjeet Borah, HOD CA (vii) Prof (Dr) Pankaj Chettri, HOD Math i/c, Addl. Registrar (vill) Prof (Dr) C. Bhuyian, HOD CE (ix) Prof (Dr) Ruben Phipon, HOD ME (x) Mr. Mohammed Nasir Ansari, HOD, Dept of EEE (xi) Dr. T. Ramu, DCE (T) (xii) Dr. Bhaskar Bhuyia, HOD IT ic (xiii) Dr. Somenath Chatterjee, HOD CMSNT (xiv) Prof. Dr $ Dhar, HOD,ECE (xv) Dr Biswaraj Sen, Head TPIL (xvi) Dr. Neeta D Sharma, HOD i/c Mgmt Dept. (xvii) Dr. Amrita Biswas, Dy. Registrar (Admin) a Director welcomed the house and congratulated all for the smooth conduction of the recent NBA visit. (a) Director suggested that for improving the position of SMIT in rankings and accreditation the faculties should start publishing in SCI and Scopus journals in addition to the conference papers. Action : All HODs (b) SMIT shouldaimto move to the next higherbandin NIRF ranking. In this regard the Addl Registrar requested all HODs to provide data for the rankingsin the correct format and within the stipulated time. Action: All HODs (©) The currentteacher guardian scheme to be continued forthe 1°" year students upto July 2022.Additionally the department wise studentlist of B.Tech 1*t year students will be shared with all HODs to initiate the mentor mentee scheme. Gane g Action: AD(SA), AD(A), All HODs Maja Rangpo ANE \ (d) TGs to follow up fees defaulters. Results of defaulters to be withheld till fees are cleared. Action: All TGs (e) A committee to be formulated for finalization of the format for microanalysis of the in-semester examinations. Post finalization the format to be shared with all departments Action: AD(A) (f) Departments desiring to implement one year internship for the final year students (2019 Batch) from the upcoming odd semester 2022 can select MOOC courses for 7 semester subjects. Proposal for the same to be forwarded through departmental BOS for senate approval Action: All HODs (g) Teacher Diary for this semester to be maintained in soft copy. Only lesson plans to be prepared and signature of CRs to be taken in the hard copy and later merged with the soft copy in paf format. Action: All HODs (h) The question paper pattern will be shared by the DCE(T). The standard of the question papers to be maintained to ensure some level of difficulty in the questions so that students study and their technical knowledge is improved. Action: All HODs (i) Semester wise load calculation to be done as per the format circulated. Action: AD(A) 3. Further all HODs are requested to discuss in person with the undersigned any matter which requires further consultation to address any kindof tweaking required for any specific department. 4. There beingno other points, the meeting ended with a vote of thanks by the Director. No: 3258/ OfRiccm OL 12022 x - Date: Bh Jan 2022 BEN All Associate Directors AIlHODs All Concerned Office Copy

22nd January , 2022

Who chaired the HOD meeting held on January 22, 2022, at SMIT?

HOD meeting was held on 22 Jan 2022 at 11:30 AM in the Conference Hall under the Chairmanship of Prof. (Dr.) GL Sharma, Director SMIT. The following members were present: (i) Prof (Or) Sangeeta Jha, AD (A) (ii) Prof (Or) Kalpana Sharma, AD (R & D) (ii) Prof (Dr) R.N. Bera, HOD, Dept of Al & DS (iv) Prof (Dr)G.C. Mishra, HOD, Dept of Physics (v) Prof (Dr) Nayan Kamal Bhattacharyya, HOD Chemistry (vi) Prof (Dr) Samarjeet Borah, HOD CA (vii) Prof (Dr) Pankaj Chettri, HOD Math i/c, Addl. Registrar (vill) Prof (Dr) C. Bhuyian, HOD CE (ix) Prof (Dr) Ruben Phipon, HOD ME (x) Mr. Mohammed Nasir Ansari, HOD, Dept of EEE (xi) Dr. T. Ramu, DCE (T) (xii) Dr. Bhaskar Bhuyia, HOD IT ic (xiii) Dr. Somenath Chatterjee, HOD CMSNT (xiv) Prof. Dr $ Dhar, HOD,ECE (xv) Dr Biswaraj Sen, Head TPIL (xvi) Dr. Neeta D Sharma, HOD i/c Mgmt Dept. (xvii) Dr. Amrita Biswas, Dy. Registrar (Admin) a Director welcomed the house and congratulated all for the smooth conduction of the recent NBA visit. (a) Director suggested that for improving the position of SMIT in rankings and accreditation the faculties should start publishing in SCI and Scopus journals in addition to the conference papers. Action : All HODs (b) SMIT shouldaimto move to the next higherbandin NIRF ranking. In this regard the Addl Registrar requested all HODs to provide data for the rankingsin the correct format and within the stipulated time. Action: All HODs (©) The currentteacher guardian scheme to be continued forthe 1°" year students upto July 2022.Additionally the department wise studentlist of B.Tech 1*t year students will be shared with all HODs to initiate the mentor mentee scheme. Gane g Action: AD(SA), AD(A), All HODs Maja Rangpo ANE \ (d) TGs to follow up fees defaulters. Results of defaulters to be withheld till fees are cleared. Action: All TGs (e) A committee to be formulated for finalization of the format for microanalysis of the in-semester examinations. Post finalization the format to be shared with all departments Action: AD(A) (f) Departments desiring to implement one year internship for the final year students (2019 Batch) from the upcoming odd semester 2022 can select MOOC courses for 7 semester subjects. Proposal for the same to be forwarded through departmental BOS for senate approval Action: All HODs (g) Teacher Diary for this semester to be maintained in soft copy. Only lesson plans to be prepared and signature of CRs to be taken in the hard copy and later merged with the soft copy in paf format. Action: All HODs (h) The question paper pattern will be shared by the DCE(T). The standard of the question papers to be maintained to ensure some level of difficulty in the questions so that students study and their technical knowledge is improved. Action: All HODs (i) Semester wise load calculation to be done as per the format circulated. Action: AD(A) 3. Further all HODs are requested to discuss in person with the undersigned any matter which requires further consultation to address any kindof tweaking required for any specific department. 4. There beingno other points, the meeting ended with a vote of thanks by the Director. No: 3258/ OfRiccm OL 12022 x - Date: Bh Jan 2022 BEN All Associate Directors AIlHODs All Concerned Office Copy

Prof. (Dr.) GL Sharma, Director SMIT

What was the purpose of the HOD meeting?

HOD meeting was held on 22 Jan 2022 at 11:30 AM in the Conference Hall under the Chairmanship of Prof. (Dr.) GL Sharma, Director SMIT. The following members were present: (i) Prof (Or) Sangeeta Jha, AD (A) (ii) Prof (Or) Kalpana Sharma, AD (R & D) (ii) Prof (Dr) R.N. Bera, HOD, Dept of Al & DS (iv) Prof (Dr)G.C. Mishra, HOD, Dept of Physics (v) Prof (Dr) Nayan Kamal Bhattacharyya, HOD Chemistry (vi) Prof (Dr) Samarjeet Borah, HOD CA (vii) Prof (Dr) Pankaj Chettri, HOD Math i/c, Addl. Registrar (vill) Prof (Dr) C. Bhuyian, HOD CE (ix) Prof (Dr) Ruben Phipon, HOD ME (x) Mr. Mohammed Nasir Ansari, HOD, Dept of EEE (xi) Dr. T. Ramu, DCE (T) (xii) Dr. Bhaskar Bhuyia, HOD IT ic (xiii) Dr. Somenath Chatterjee, HOD CMSNT (xiv) Prof. Dr $ Dhar, HOD,ECE (xv) Dr Biswaraj Sen, Head TPIL (xvi) Dr. Neeta D Sharma, HOD i/c Mgmt Dept. (xvii) Dr. Amrita Biswas, Dy. Registrar (Admin) a Director welcomed the house and congratulated all for the smooth conduction of the recent NBA visit. (a) Director suggested that for improving the position of SMIT in rankings and accreditation the faculties should start publishing in SCI and Scopus journals in addition to the conference papers. Action : All HODs (b) SMIT shouldaimto move to the next higherbandin NIRF ranking. In this regard the Addl Registrar requested all HODs to provide data for the rankingsin the correct format and within the stipulated time. Action: All HODs (©) The currentteacher guardian scheme to be continued forthe 1°" year students upto July 2022.Additionally the department wise studentlist of B.Tech 1*t year students will be shared with all HODs to initiate the mentor mentee scheme. Gane g Action: AD(SA), AD(A), All HODs Maja Rangpo ANE \ (d) TGs to follow up fees defaulters. Results of defaulters to be withheld till fees are cleared. Action: All TGs (e) A committee to be formulated for finalization of the format for microanalysis of the in-semester examinations. Post finalization the format to be shared with all departments Action: AD(A) (f) Departments desiring to implement one year internship for the final year students (2019 Batch) from the upcoming odd semester 2022 can select MOOC courses for 7 semester subjects. Proposal for the same to be forwarded through departmental BOS for senate approval Action: All HODs (g) Teacher Diary for this semester to be maintained in soft copy. Only lesson plans to be prepared and signature of CRs to be taken in the hard copy and later merged with the soft copy in paf format. Action: All HODs (h) The question paper pattern will be shared by the DCE(T). The standard of the question papers to be maintained to ensure some level of difficulty in the questions so that students study and their technical knowledge is improved. Action: All HODs (i) Semester wise load calculation to be done as per the format circulated. Action: AD(A) 3. Further all HODs are requested to discuss in person with the undersigned any matter which requires further consultation to address any kindof tweaking required for any specific department. 4. There beingno other points, the meeting ended with a vote of thanks by the Director. No: 3258/ OfRiccm OL 12022 x - Date: Bh Jan 2022 BEN All Associate Directors AIlHODs All Concerned Office Copy

To discuss various matters related to the improvement of SMIT's rankings and accreditation, as well as to address administrative and academic issues

What action was suggested by the Director to improve SMIT's position in rankings and accreditation?

HOD meeting was held on 22 Jan 2022 at 11:30 AM in the Conference Hall under the Chairmanship of Prof. (Dr.) GL Sharma, Director SMIT. The following members were present: (i) Prof (Or) Sangeeta Jha, AD (A) (ii) Prof (Or) Kalpana Sharma, AD (R & D) (ii) Prof (Dr) R.N. Bera, HOD, Dept of Al & DS (iv) Prof (Dr)G.C. Mishra, HOD, Dept of Physics (v) Prof (Dr) Nayan Kamal Bhattacharyya, HOD Chemistry (vi) Prof (Dr) Samarjeet Borah, HOD CA (vii) Prof (Dr) Pankaj Chettri, HOD Math i/c, Addl. Registrar (vill) Prof (Dr) C. Bhuyian, HOD CE (ix) Prof (Dr) Ruben Phipon, HOD ME (x) Mr. Mohammed Nasir Ansari, HOD, Dept of EEE (xi) Dr. T. Ramu, DCE (T) (xii) Dr. Bhaskar Bhuyia, HOD IT ic (xiii) Dr. Somenath Chatterjee, HOD CMSNT (xiv) Prof. Dr $ Dhar, HOD,ECE (xv) Dr Biswaraj Sen, Head TPIL (xvi) Dr. Neeta D Sharma, HOD i/c Mgmt Dept. (xvii) Dr. Amrita Biswas, Dy. Registrar (Admin) a Director welcomed the house and congratulated all for the smooth conduction of the recent NBA visit. (a) Director suggested that for improving the position of SMIT in rankings and accreditation the faculties should start publishing in SCI and Scopus journals in addition to the conference papers. Action : All HODs (b) SMIT shouldaimto move to the next higherbandin NIRF ranking. In this regard the Addl Registrar requested all HODs to provide data for the rankingsin the correct format and within the stipulated time. Action: All HODs (©) The currentteacher guardian scheme to be continued forthe 1°" year students upto July 2022.Additionally the department wise studentlist of B.Tech 1*t year students will be shared with all HODs to initiate the mentor mentee scheme. Gane g Action: AD(SA), AD(A), All HODs Maja Rangpo ANE \ (d) TGs to follow up fees defaulters. Results of defaulters to be withheld till fees are cleared. Action: All TGs (e) A committee to be formulated for finalization of the format for microanalysis of the in-semester examinations. Post finalization the format to be shared with all departments Action: AD(A) (f) Departments desiring to implement one year internship for the final year students (2019 Batch) from the upcoming odd semester 2022 can select MOOC courses for 7 semester subjects. Proposal for the same to be forwarded through departmental BOS for senate approval Action: All HODs (g) Teacher Diary for this semester to be maintained in soft copy. Only lesson plans to be prepared and signature of CRs to be taken in the hard copy and later merged with the soft copy in paf format. Action: All HODs (h) The question paper pattern will be shared by the DCE(T). The standard of the question papers to be maintained to ensure some level of difficulty in the questions so that students study and their technical knowledge is improved. Action: All HODs (i) Semester wise load calculation to be done as per the format circulated. Action: AD(A) 3. Further all HODs are requested to discuss in person with the undersigned any matter which requires further consultation to address any kindof tweaking required for any specific department. 4. There beingno other points, the meeting ended with a vote of thanks by the Director. No: 3258/ OfRiccm OL 12022 x - Date: Bh Jan 2022 BEN All Associate Directors AIlHODs All Concerned Office Copy

Faculties should start publishing in SCI and Scopus journals in addition to conference papers.

How did the Additional Registrar plan to facilitate SMIT's advancement in NIRF ranking?

HOD meeting was held on 22 Jan 2022 at 11:30 AM in the Conference Hall under the Chairmanship of Prof. (Dr.) GL Sharma, Director SMIT. The following members were present: (i) Prof (Or) Sangeeta Jha, AD (A) (ii) Prof (Or) Kalpana Sharma, AD (R & D) (ii) Prof (Dr) R.N. Bera, HOD, Dept of Al & DS (iv) Prof (Dr)G.C. Mishra, HOD, Dept of Physics (v) Prof (Dr) Nayan Kamal Bhattacharyya, HOD Chemistry (vi) Prof (Dr) Samarjeet Borah, HOD CA (vii) Prof (Dr) Pankaj Chettri, HOD Math i/c, Addl. Registrar (vill) Prof (Dr) C. Bhuyian, HOD CE (ix) Prof (Dr) Ruben Phipon, HOD ME (x) Mr. Mohammed Nasir Ansari, HOD, Dept of EEE (xi) Dr. T. Ramu, DCE (T) (xii) Dr. Bhaskar Bhuyia, HOD IT ic (xiii) Dr. Somenath Chatterjee, HOD CMSNT (xiv) Prof. Dr $ Dhar, HOD,ECE (xv) Dr Biswaraj Sen, Head TPIL (xvi) Dr. Neeta D Sharma, HOD i/c Mgmt Dept. (xvii) Dr. Amrita Biswas, Dy. Registrar (Admin) a Director welcomed the house and congratulated all for the smooth conduction of the recent NBA visit. (a) Director suggested that for improving the position of SMIT in rankings and accreditation the faculties should start publishing in SCI and Scopus journals in addition to the conference papers. Action : All HODs (b) SMIT shouldaimto move to the next higherbandin NIRF ranking. In this regard the Addl Registrar requested all HODs to provide data for the rankingsin the correct format and within the stipulated time. Action: All HODs (©) The currentteacher guardian scheme to be continued forthe 1°" year students upto July 2022.Additionally the department wise studentlist of B.Tech 1*t year students will be shared with all HODs to initiate the mentor mentee scheme. Gane g Action: AD(SA), AD(A), All HODs Maja Rangpo ANE \ (d) TGs to follow up fees defaulters. Results of defaulters to be withheld till fees are cleared. Action: All TGs (e) A committee to be formulated for finalization of the format for microanalysis of the in-semester examinations. Post finalization the format to be shared with all departments Action: AD(A) (f) Departments desiring to implement one year internship for the final year students (2019 Batch) from the upcoming odd semester 2022 can select MOOC courses for 7 semester subjects. Proposal for the same to be forwarded through departmental BOS for senate approval Action: All HODs (g) Teacher Diary for this semester to be maintained in soft copy. Only lesson plans to be prepared and signature of CRs to be taken in the hard copy and later merged with the soft copy in paf format. Action: All HODs (h) The question paper pattern will be shared by the DCE(T). The standard of the question papers to be maintained to ensure some level of difficulty in the questions so that students study and their technical knowledge is improved. Action: All HODs (i) Semester wise load calculation to be done as per the format circulated. Action: AD(A) 3. Further all HODs are requested to discuss in person with the undersigned any matter which requires further consultation to address any kindof tweaking required for any specific department. 4. There beingno other points, the meeting ended with a vote of thanks by the Director. No: 3258/ OfRiccm OL 12022 x - Date: Bh Jan 2022 BEN All Associate Directors AIlHODs All Concerned Office Copy

By requesting all HODs to provide data for the rankings in the correct format and within the stipulated time.

What decision was made regarding the continuation of the teacher guardian scheme for 1st-year students?

HOD meeting was held on 22 Jan 2022 at 11:30 AM in the Conference Hall under the Chairmanship of Prof. (Dr.) GL Sharma, Director SMIT. The following members were present: (i) Prof (Or) Sangeeta Jha, AD (A) (ii) Prof (Or) Kalpana Sharma, AD (R & D) (ii) Prof (Dr) R.N. Bera, HOD, Dept of Al & DS (iv) Prof (Dr)G.C. Mishra, HOD, Dept of Physics (v) Prof (Dr) Nayan Kamal Bhattacharyya, HOD Chemistry (vi) Prof (Dr) Samarjeet Borah, HOD CA (vii) Prof (Dr) Pankaj Chettri, HOD Math i/c, Addl. Registrar (vill) Prof (Dr) C. Bhuyian, HOD CE (ix) Prof (Dr) Ruben Phipon, HOD ME (x) Mr. Mohammed Nasir Ansari, HOD, Dept of EEE (xi) Dr. T. Ramu, DCE (T) (xii) Dr. Bhaskar Bhuyia, HOD IT ic (xiii) Dr. Somenath Chatterjee, HOD CMSNT (xiv) Prof. Dr $ Dhar, HOD,ECE (xv) Dr Biswaraj Sen, Head TPIL (xvi) Dr. Neeta D Sharma, HOD i/c Mgmt Dept. (xvii) Dr. Amrita Biswas, Dy. Registrar (Admin) a Director welcomed the house and congratulated all for the smooth conduction of the recent NBA visit. (a) Director suggested that for improving the position of SMIT in rankings and accreditation the faculties should start publishing in SCI and Scopus journals in addition to the conference papers. Action : All HODs (b) SMIT shouldaimto move to the next higherbandin NIRF ranking. In this regard the Addl Registrar requested all HODs to provide data for the rankingsin the correct format and within the stipulated time. Action: All HODs (©) The currentteacher guardian scheme to be continued forthe 1°" year students upto July 2022.Additionally the department wise studentlist of B.Tech 1*t year students will be shared with all HODs to initiate the mentor mentee scheme. Gane g Action: AD(SA), AD(A), All HODs Maja Rangpo ANE \ (d) TGs to follow up fees defaulters. Results of defaulters to be withheld till fees are cleared. Action: All TGs (e) A committee to be formulated for finalization of the format for microanalysis of the in-semester examinations. Post finalization the format to be shared with all departments Action: AD(A) (f) Departments desiring to implement one year internship for the final year students (2019 Batch) from the upcoming odd semester 2022 can select MOOC courses for 7 semester subjects. Proposal for the same to be forwarded through departmental BOS for senate approval Action: All HODs (g) Teacher Diary for this semester to be maintained in soft copy. Only lesson plans to be prepared and signature of CRs to be taken in the hard copy and later merged with the soft copy in paf format. Action: All HODs (h) The question paper pattern will be shared by the DCE(T). The standard of the question papers to be maintained to ensure some level of difficulty in the questions so that students study and their technical knowledge is improved. Action: All HODs (i) Semester wise load calculation to be done as per the format circulated. Action: AD(A) 3. Further all HODs are requested to discuss in person with the undersigned any matter which requires further consultation to address any kindof tweaking required for any specific department. 4. There beingno other points, the meeting ended with a vote of thanks by the Director. No: 3258/ OfRiccm OL 12022 x - Date: Bh Jan 2022 BEN All Associate Directors AIlHODs All Concerned Office Copy

The current teacher guardian scheme was to be continued for 1st-year students up to July 2022, and department-wise student lists of B.Tech 1st-year students would be shared to initiate the mentor-mentee scheme.

What action was assigned to teacher guardians regarding fee defaulters?

HOD meeting was held on 22 Jan 2022 at 11:30 AM in the Conference Hall under the Chairmanship of Prof. (Dr.) GL Sharma, Director SMIT. The following members were present: (i) Prof (Or) Sangeeta Jha, AD (A) (ii) Prof (Or) Kalpana Sharma, AD (R & D) (ii) Prof (Dr) R.N. Bera, HOD, Dept of Al & DS (iv) Prof (Dr)G.C. Mishra, HOD, Dept of Physics (v) Prof (Dr) Nayan Kamal Bhattacharyya, HOD Chemistry (vi) Prof (Dr) Samarjeet Borah, HOD CA (vii) Prof (Dr) Pankaj Chettri, HOD Math i/c, Addl. Registrar (vill) Prof (Dr) C. Bhuyian, HOD CE (ix) Prof (Dr) Ruben Phipon, HOD ME (x) Mr. Mohammed Nasir Ansari, HOD, Dept of EEE (xi) Dr. T. Ramu, DCE (T) (xii) Dr. Bhaskar Bhuyia, HOD IT ic (xiii) Dr. Somenath Chatterjee, HOD CMSNT (xiv) Prof. Dr $ Dhar, HOD,ECE (xv) Dr Biswaraj Sen, Head TPIL (xvi) Dr. Neeta D Sharma, HOD i/c Mgmt Dept. (xvii) Dr. Amrita Biswas, Dy. Registrar (Admin) a Director welcomed the house and congratulated all for the smooth conduction of the recent NBA visit. (a) Director suggested that for improving the position of SMIT in rankings and accreditation the faculties should start publishing in SCI and Scopus journals in addition to the conference papers. Action : All HODs (b) SMIT shouldaimto move to the next higherbandin NIRF ranking. In this regard the Addl Registrar requested all HODs to provide data for the rankingsin the correct format and within the stipulated time. Action: All HODs (©) The currentteacher guardian scheme to be continued forthe 1°" year students upto July 2022.Additionally the department wise studentlist of B.Tech 1*t year students will be shared with all HODs to initiate the mentor mentee scheme. Gane g Action: AD(SA), AD(A), All HODs Maja Rangpo ANE \ (d) TGs to follow up fees defaulters. Results of defaulters to be withheld till fees are cleared. Action: All TGs (e) A committee to be formulated for finalization of the format for microanalysis of the in-semester examinations. Post finalization the format to be shared with all departments Action: AD(A) (f) Departments desiring to implement one year internship for the final year students (2019 Batch) from the upcoming odd semester 2022 can select MOOC courses for 7 semester subjects. Proposal for the same to be forwarded through departmental BOS for senate approval Action: All HODs (g) Teacher Diary for this semester to be maintained in soft copy. Only lesson plans to be prepared and signature of CRs to be taken in the hard copy and later merged with the soft copy in paf format. Action: All HODs (h) The question paper pattern will be shared by the DCE(T). The standard of the question papers to be maintained to ensure some level of difficulty in the questions so that students study and their technical knowledge is improved. Action: All HODs (i) Semester wise load calculation to be done as per the format circulated. Action: AD(A) 3. Further all HODs are requested to discuss in person with the undersigned any matter which requires further consultation to address any kindof tweaking required for any specific department. 4. There beingno other points, the meeting ended with a vote of thanks by the Director. No: 3258/ OfRiccm OL 12022 x - Date: Bh Jan 2022 BEN All Associate Directors AIlHODs All Concerned Office Copy

Teacher guardians were instructed to follow up with fee defaulters, and results of defaulters were to be withheld until fees were cleared.

What committee was proposed to finalize the format for microanalysis of in-semester examinations?

HOD meeting was held on 22 Jan 2022 at 11:30 AM in the Conference Hall under the Chairmanship of Prof. (Dr.) GL Sharma, Director SMIT. The following members were present: (i) Prof (Or) Sangeeta Jha, AD (A) (ii) Prof (Or) Kalpana Sharma, AD (R & D) (ii) Prof (Dr) R.N. Bera, HOD, Dept of Al & DS (iv) Prof (Dr)G.C. Mishra, HOD, Dept of Physics (v) Prof (Dr) Nayan Kamal Bhattacharyya, HOD Chemistry (vi) Prof (Dr) Samarjeet Borah, HOD CA (vii) Prof (Dr) Pankaj Chettri, HOD Math i/c, Addl. Registrar (vill) Prof (Dr) C. Bhuyian, HOD CE (ix) Prof (Dr) Ruben Phipon, HOD ME (x) Mr. Mohammed Nasir Ansari, HOD, Dept of EEE (xi) Dr. T. Ramu, DCE (T) (xii) Dr. Bhaskar Bhuyia, HOD IT ic (xiii) Dr. Somenath Chatterjee, HOD CMSNT (xiv) Prof. Dr $ Dhar, HOD,ECE (xv) Dr Biswaraj Sen, Head TPIL (xvi) Dr. Neeta D Sharma, HOD i/c Mgmt Dept. (xvii) Dr. Amrita Biswas, Dy. Registrar (Admin) a Director welcomed the house and congratulated all for the smooth conduction of the recent NBA visit. (a) Director suggested that for improving the position of SMIT in rankings and accreditation the faculties should start publishing in SCI and Scopus journals in addition to the conference papers. Action : All HODs (b) SMIT shouldaimto move to the next higherbandin NIRF ranking. In this regard the Addl Registrar requested all HODs to provide data for the rankingsin the correct format and within the stipulated time. Action: All HODs (©) The currentteacher guardian scheme to be continued forthe 1°" year students upto July 2022.Additionally the department wise studentlist of B.Tech 1*t year students will be shared with all HODs to initiate the mentor mentee scheme. Gane g Action: AD(SA), AD(A), All HODs Maja Rangpo ANE \ (d) TGs to follow up fees defaulters. Results of defaulters to be withheld till fees are cleared. Action: All TGs (e) A committee to be formulated for finalization of the format for microanalysis of the in-semester examinations. Post finalization the format to be shared with all departments Action: AD(A) (f) Departments desiring to implement one year internship for the final year students (2019 Batch) from the upcoming odd semester 2022 can select MOOC courses for 7 semester subjects. Proposal for the same to be forwarded through departmental BOS for senate approval Action: All HODs (g) Teacher Diary for this semester to be maintained in soft copy. Only lesson plans to be prepared and signature of CRs to be taken in the hard copy and later merged with the soft copy in paf format. Action: All HODs (h) The question paper pattern will be shared by the DCE(T). The standard of the question papers to be maintained to ensure some level of difficulty in the questions so that students study and their technical knowledge is improved. Action: All HODs (i) Semester wise load calculation to be done as per the format circulated. Action: AD(A) 3. Further all HODs are requested to discuss in person with the undersigned any matter which requires further consultation to address any kindof tweaking required for any specific department. 4. There beingno other points, the meeting ended with a vote of thanks by the Director. No: 3258/ OfRiccm OL 12022 x - Date: Bh Jan 2022 BEN All Associate Directors AIlHODs All Concerned Office Copy

A committee was proposed to be formulated for the finalization of the format for microanalysis of in-semester examinations, with the action assigned to the Additional Director (Academics).

How did the meeting propose to implement one-year internships for final-year students?

HOD meeting was held on 22 Jan 2022 at 11:30 AM in the Conference Hall under the Chairmanship of Prof. (Dr.) GL Sharma, Director SMIT. The following members were present: (i) Prof (Or) Sangeeta Jha, AD (A) (ii) Prof (Or) Kalpana Sharma, AD (R & D) (ii) Prof (Dr) R.N. Bera, HOD, Dept of Al & DS (iv) Prof (Dr)G.C. Mishra, HOD, Dept of Physics (v) Prof (Dr) Nayan Kamal Bhattacharyya, HOD Chemistry (vi) Prof (Dr) Samarjeet Borah, HOD CA (vii) Prof (Dr) Pankaj Chettri, HOD Math i/c, Addl. Registrar (vill) Prof (Dr) C. Bhuyian, HOD CE (ix) Prof (Dr) Ruben Phipon, HOD ME (x) Mr. Mohammed Nasir Ansari, HOD, Dept of EEE (xi) Dr. T. Ramu, DCE (T) (xii) Dr. Bhaskar Bhuyia, HOD IT ic (xiii) Dr. Somenath Chatterjee, HOD CMSNT (xiv) Prof. Dr $ Dhar, HOD,ECE (xv) Dr Biswaraj Sen, Head TPIL (xvi) Dr. Neeta D Sharma, HOD i/c Mgmt Dept. (xvii) Dr. Amrita Biswas, Dy. Registrar (Admin) a Director welcomed the house and congratulated all for the smooth conduction of the recent NBA visit. (a) Director suggested that for improving the position of SMIT in rankings and accreditation the faculties should start publishing in SCI and Scopus journals in addition to the conference papers. Action : All HODs (b) SMIT shouldaimto move to the next higherbandin NIRF ranking. In this regard the Addl Registrar requested all HODs to provide data for the rankingsin the correct format and within the stipulated time. Action: All HODs (©) The currentteacher guardian scheme to be continued forthe 1°" year students upto July 2022.Additionally the department wise studentlist of B.Tech 1*t year students will be shared with all HODs to initiate the mentor mentee scheme. Gane g Action: AD(SA), AD(A), All HODs Maja Rangpo ANE \ (d) TGs to follow up fees defaulters. Results of defaulters to be withheld till fees are cleared. Action: All TGs (e) A committee to be formulated for finalization of the format for microanalysis of the in-semester examinations. Post finalization the format to be shared with all departments Action: AD(A) (f) Departments desiring to implement one year internship for the final year students (2019 Batch) from the upcoming odd semester 2022 can select MOOC courses for 7 semester subjects. Proposal for the same to be forwarded through departmental BOS for senate approval Action: All HODs (g) Teacher Diary for this semester to be maintained in soft copy. Only lesson plans to be prepared and signature of CRs to be taken in the hard copy and later merged with the soft copy in paf format. Action: All HODs (h) The question paper pattern will be shared by the DCE(T). The standard of the question papers to be maintained to ensure some level of difficulty in the questions so that students study and their technical knowledge is improved. Action: All HODs (i) Semester wise load calculation to be done as per the format circulated. Action: AD(A) 3. Further all HODs are requested to discuss in person with the undersigned any matter which requires further consultation to address any kindof tweaking required for any specific department. 4. There beingno other points, the meeting ended with a vote of thanks by the Director. No: 3258/ OfRiccm OL 12022 x - Date: Bh Jan 2022 BEN All Associate Directors AIlHODs All Concerned Office Copy

Departments desiring to implement one-year internships for final-year students from the 2019 Batch were advised to select MOOC courses for 7 semester subjects, and proposals were to be forwarded through departmental BOS for senate approval.

What changes were suggested regarding the maintenance of teacher diaries?

HOD meeting was held on 22 Jan 2022 at 11:30 AM in the Conference Hall under the Chairmanship of Prof. (Dr.) GL Sharma, Director SMIT. The following members were present: (i) Prof (Or) Sangeeta Jha, AD (A) (ii) Prof (Or) Kalpana Sharma, AD (R & D) (ii) Prof (Dr) R.N. Bera, HOD, Dept of Al & DS (iv) Prof (Dr)G.C. Mishra, HOD, Dept of Physics (v) Prof (Dr) Nayan Kamal Bhattacharyya, HOD Chemistry (vi) Prof (Dr) Samarjeet Borah, HOD CA (vii) Prof (Dr) Pankaj Chettri, HOD Math i/c, Addl. Registrar (vill) Prof (Dr) C. Bhuyian, HOD CE (ix) Prof (Dr) Ruben Phipon, HOD ME (x) Mr. Mohammed Nasir Ansari, HOD, Dept of EEE (xi) Dr. T. Ramu, DCE (T) (xii) Dr. Bhaskar Bhuyia, HOD IT ic (xiii) Dr. Somenath Chatterjee, HOD CMSNT (xiv) Prof. Dr $ Dhar, HOD,ECE (xv) Dr Biswaraj Sen, Head TPIL (xvi) Dr. Neeta D Sharma, HOD i/c Mgmt Dept. (xvii) Dr. Amrita Biswas, Dy. Registrar (Admin) a Director welcomed the house and congratulated all for the smooth conduction of the recent NBA visit. (a) Director suggested that for improving the position of SMIT in rankings and accreditation the faculties should start publishing in SCI and Scopus journals in addition to the conference papers. Action : All HODs (b) SMIT shouldaimto move to the next higherbandin NIRF ranking. In this regard the Addl Registrar requested all HODs to provide data for the rankingsin the correct format and within the stipulated time. Action: All HODs (©) The currentteacher guardian scheme to be continued forthe 1°" year students upto July 2022.Additionally the department wise studentlist of B.Tech 1*t year students will be shared with all HODs to initiate the mentor mentee scheme. Gane g Action: AD(SA), AD(A), All HODs Maja Rangpo ANE \ (d) TGs to follow up fees defaulters. Results of defaulters to be withheld till fees are cleared. Action: All TGs (e) A committee to be formulated for finalization of the format for microanalysis of the in-semester examinations. Post finalization the format to be shared with all departments Action: AD(A) (f) Departments desiring to implement one year internship for the final year students (2019 Batch) from the upcoming odd semester 2022 can select MOOC courses for 7 semester subjects. Proposal for the same to be forwarded through departmental BOS for senate approval Action: All HODs (g) Teacher Diary for this semester to be maintained in soft copy. Only lesson plans to be prepared and signature of CRs to be taken in the hard copy and later merged with the soft copy in paf format. Action: All HODs (h) The question paper pattern will be shared by the DCE(T). The standard of the question papers to be maintained to ensure some level of difficulty in the questions so that students study and their technical knowledge is improved. Action: All HODs (i) Semester wise load calculation to be done as per the format circulated. Action: AD(A) 3. Further all HODs are requested to discuss in person with the undersigned any matter which requires further consultation to address any kindof tweaking required for any specific department. 4. There beingno other points, the meeting ended with a vote of thanks by the Director. No: 3258/ OfRiccm OL 12022 x - Date: Bh Jan 2022 BEN All Associate Directors AIlHODs All Concerned Office Copy

Teacher diaries for the semester were to be maintained in soft copy, with only lesson plans prepared in hard copy and signatures of CRs taken, later merged with the soft copy in PDF format.

What directive was given regarding the standard of question papers for examinations?

HOD meeting was held on 22 Jan 2022 at 11:30 AM in the Conference Hall under the Chairmanship of Prof. (Dr.) GL Sharma, Director SMIT. The following members were present: (i) Prof (Or) Sangeeta Jha, AD (A) (ii) Prof (Or) Kalpana Sharma, AD (R & D) (ii) Prof (Dr) R.N. Bera, HOD, Dept of Al & DS (iv) Prof (Dr)G.C. Mishra, HOD, Dept of Physics (v) Prof (Dr) Nayan Kamal Bhattacharyya, HOD Chemistry (vi) Prof (Dr) Samarjeet Borah, HOD CA (vii) Prof (Dr) Pankaj Chettri, HOD Math i/c, Addl. Registrar (vill) Prof (Dr) C. Bhuyian, HOD CE (ix) Prof (Dr) Ruben Phipon, HOD ME (x) Mr. Mohammed Nasir Ansari, HOD, Dept of EEE (xi) Dr. T. Ramu, DCE (T) (xii) Dr. Bhaskar Bhuyia, HOD IT ic (xiii) Dr. Somenath Chatterjee, HOD CMSNT (xiv) Prof. Dr $ Dhar, HOD,ECE (xv) Dr Biswaraj Sen, Head TPIL (xvi) Dr. Neeta D Sharma, HOD i/c Mgmt Dept. (xvii) Dr. Amrita Biswas, Dy. Registrar (Admin) a Director welcomed the house and congratulated all for the smooth conduction of the recent NBA visit. (a) Director suggested that for improving the position of SMIT in rankings and accreditation the faculties should start publishing in SCI and Scopus journals in addition to the conference papers. Action : All HODs (b) SMIT shouldaimto move to the next higherbandin NIRF ranking. In this regard the Addl Registrar requested all HODs to provide data for the rankingsin the correct format and within the stipulated time. Action: All HODs (©) The currentteacher guardian scheme to be continued forthe 1°" year students upto July 2022.Additionally the department wise studentlist of B.Tech 1*t year students will be shared with all HODs to initiate the mentor mentee scheme. Gane g Action: AD(SA), AD(A), All HODs Maja Rangpo ANE \ (d) TGs to follow up fees defaulters. Results of defaulters to be withheld till fees are cleared. Action: All TGs (e) A committee to be formulated for finalization of the format for microanalysis of the in-semester examinations. Post finalization the format to be shared with all departments Action: AD(A) (f) Departments desiring to implement one year internship for the final year students (2019 Batch) from the upcoming odd semester 2022 can select MOOC courses for 7 semester subjects. Proposal for the same to be forwarded through departmental BOS for senate approval Action: All HODs (g) Teacher Diary for this semester to be maintained in soft copy. Only lesson plans to be prepared and signature of CRs to be taken in the hard copy and later merged with the soft copy in paf format. Action: All HODs (h) The question paper pattern will be shared by the DCE(T). The standard of the question papers to be maintained to ensure some level of difficulty in the questions so that students study and their technical knowledge is improved. Action: All HODs (i) Semester wise load calculation to be done as per the format circulated. Action: AD(A) 3. Further all HODs are requested to discuss in person with the undersigned any matter which requires further consultation to address any kindof tweaking required for any specific department. 4. There beingno other points, the meeting ended with a vote of thanks by the Director. No: 3258/ OfRiccm OL 12022 x - Date: Bh Jan 2022 BEN All Associate Directors AIlHODs All Concerned Office Copy

The DCE(T) would share the question paper pattern, and the standard of question papers was to be maintained to ensure a certain level of difficulty to improve students' technical knowledge.