Source: https://www.gao.gov/legal/bid-protests/faqs/
Timestamp: 2019-04-24 06:23:27+00:00

Document:
Over the years, GAO's decisions on federal contract awards have created a uniform body of law applicable to the procurement process upon which the Congress, the courts, agencies, and the public rely. Although a party to a protest may be represented by counsel, filing a bid protest with GAO does not require the services of an attorney. In addition, bid protests filed with GAO are usually resolved faster than those filed in federal court.
The following frequently asked questions are intended for a general audience and should not be considered legal advice. Readers should be aware that many of the rules for filing and pursuing protests, as well as the substantive matters of bid protest law, are complex, and these FAQs are not intended to address all possible issues and situations.
Thinking about Filing a Bid Protest?
Only "interested parties" may file protests. In the case of a solicitation challenge, an interested party is generally a potential bidder for the contract. In the case of a contract award challenge, an interested party is generally an actual bidder that did not win the contract. In addition, other factors, such as the bidder’s standing in the competition and the nature of the issues raised may affect whether it qualifies as an interested party. For more information, see our Bid Protest Regulations (4 C.F.R. § 21.0(a)) and Bid Protests at GAO: a Descriptive Guide.
In general, a protest challenging the terms of a solicitation must be filed before the time for receipt of initial proposals. A protest challenging the award of a contract must be filed within 10 days of when a protester knows or should know of the basis of the protest (a special case applies where, under certain circumstances, the protester receives a required debriefing). Please be aware that the regulations regarding the timely filing of protests depend on the circumstances of each case and are strictly enforced. For more information, see our Bid Protest Regulations (4 C.F.R. § 21.2) and Bid Protests at GAO: a Descriptive Guide.
"Days," under GAO’s regulations, means "calendar days." In the event a deadline falls on a weekend, federal holiday, or other day when GAO is closed, the deadline is extended to the next business day. For more information, see our Bid Protest Regulations (4 C.F.R. § 21.0(e)) and Bid Protests at GAO: a Descriptive Guide.
Parties that have been awarded a contract are permitted to participate in a protest as an intervenor. They are not required to do so, however, as it is the agency’s responsibility to respond to the protest.
Are employee unions or representatives allowed to file protests or participate as intervenors?
Government employees and their representatives may participate as protesters and intervenors in protests involving competitions conducted under Office of Management and Budget Circular A-76. For more information, see our Bid Protest Regulations (4 C.F.R. § 21.0(a)(2), (button)(2)) and Bid Protests at GAO: a Descriptive Guide.
Do I need an attorney to file a protest or participate as an intervenor?
No. Parties may file a protest or participate as an intervenor without being represented by an attorney. However, only attorneys are permitted to have access to material subject to a protective order.
Already Filed a Bid Protest?
A protective order prohibits disclosure of sensitive information during a protest. A protective order may be issued by GAO at the request of a protester and allows attorneys admitted to the order to review sensitive information, such as proposals and agency evaluation documents. Only attorneys who are not engaged in "competitive decision making" for a party are eligible for admission to a protective order. Attorneys admitted to a protective order may not disclose protected information to their clients (the protester or intervenor ) and must reach agreement with attorneys for the opposing parties and GAO before protected information is released to the public. The protective order process allows attorneys to argue a protest on behalf of a protester or intervenor, without the disclosure of sensitive information. For more information, see our Bid Protest Regulations (4 C.F.R. § 21.4) and Guide to Protective Orders.
How are GAO protests identified?
Each protest is assigned a unique six-digit "button-number". A protest is identified as, for example, "Protester Name, button-123456." If related protests are filed, the protests are identified as "Protester Name, button-123456.2, Protester Name, button-123456.3", etc.
How do I get more information about a protest that has been filed?
You may search our bid protest docket by button - number, protester name, agency name, and solicitation number. The docket provides information concerning the filing date, decision deadline, the GAO attorney assigned to the protest, and the current status of the protest. When a decision is publicly available, a link to that decision is included in the docket search results.
Can I get a copy of the actual protest, pleadings, or other documents provided by the protestor or the agency?
We do not release documents while a protest is pending. After a protest is decided, you may request access to information, including redacted protests. You can request this information through our Freedom of Information Act process.
What happens after a protest has been filed?
If the protest is not dismissed for procedural reasons, the agency must, within 30 days of the filing of a protest, provide a report addressing the protest arguments. The protester must file comments responding to the agency report within 10 days of receiving the report (failure to file comments will result in dismissal of the protest). After the comment period, GAO may request additional filings from the parties, conduct alternative dispute resolution, or hold a hearing. For more information, see our Bid Protest Regulations (4 C.F.R. § 21.3) and Bid Protests at GAO: a Descriptive Guide, and this timeline of a bid protest.
Corrective action is an agency’s voluntary decision to address an issue in response to a protest. Corrective action can occur at any time during a protest. An agency’s corrective action may involve a re-evaluation of proposals, a new award decision, an amendment to a solicitation, or other actions. We will typically dismiss a protest if an agency takes corrective action that resolves protest arguments or provides the relief sought by the protester.
What are the possible outcomes for a GAO protest?
A protest is concluded when it is "withdrawn" by the protester, "dismissed" by GAO because the protest had a technical or procedural flaw (such as lack of timeliness or jurisdiction) or because the agency takes corrective action that addresses the protest, "denied" by GAO because we found no merit to the protest, or "sustained" by GAO because we agree with the protest arguments.
What happens when GAO sustains a protest?
If we agree with a protester that the agency violated a procurement law or regulation in a prejudicial manner, we will issue a decision sustaining the protest and recommend that the agency address the violation through appropriate corrective action. The agency must then advise us whether it will comply with the recommendation.
How long does GAO take to decide a protest?
We must decide a protest within 100 calendar days. We always seek to issue a decision as far in advance of the 100-day deadline as possible.
What percentage of GAO decisions are dismissed, denied, and sustained?
We provide an annual report to Congress regarding the numbers of protests filed and the results of those protests. See our Bid Protest Annual Reports.
Waiting for a Bid Protest Decision?
Does GAO make its decisions publicly available?
It depends on what the decision was: We make public decisions that deny or sustain a protest and dismissals that address a significant issue. We do not make public routine dismissals of protests.
How quickly are bid protest decisions released?
Decisions are generally released to the public shortly after the bid protest parties are informed, unless the decision needs redacting.
What is redacting? How long does it take?
When a decision contains protected information, a decision may not be released to the public immediately due to the need to prepare a “redacted” version, which omits protected information. A redacted version is generally available 2 to 3 weeks after bid protest parties are informed of the outcome of the protest.
When does GAO make its protest decisions publicly available?
It depends on whether the decision is subject to a protective order or not: If a decision is not subject to a protective order, it will usually be available on this Web site within 1-2 days. If a decision is subject to a protective order, the parties must agree to the release of a public version that redacts proprietary or source-selection-sensitive information. The preparation of a public version of a protected decision may take between a few days and a few weeks; however, occasionally, a decision may not be made public for months if other events, such as corrective action, would be affected by the release of the decision.
What kinds of redactions does GAO make to a decision?
We seek to issue decisions that provide meaningful and transparent explanations for our rulings. Even if a protective order is issued for a protest, information in the public version of a protected decision will be redacted only where it is proprietary or is source-selection-sensitive. For example, evaluation point scores and adjectival ratings, unfavorable or adverse past performance information, and total cost or price generally will not be redacted from a decision.
Where can I find a protest decision?
You can search our bid protest decisions here. You can also find our decisions through outside commercial services such as Westlaw and Lexis.
I know a protest has been decided, why can’t I find the decision?
It depends on what the outcome was: If a protest is dismissed, we will not make the decision publicly available, unless it addresses a significant issue.
What does the date on a decision mean?
The date is when the decision was finalized and the protesters were informed. It may be earlier than the date the decision is made publicly available.
How can I keep up-to-date on new protest decisions?
Subscribe to a daily e-mail update.
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