Source: http://health.hawaii.gov/dcab/hawaii-administrative-rules-title-11-chapter-216-department-of-health-disability-and-communication-access-board-rules-of-practice-and-procedures/
Timestamp: 2019-04-25 13:57:51+00:00

Document:
This page contains the Hawaii Administrative Rules with no signature page. If you would like a copy of the rules with Governor Ige’s signature, please click on the PDF version listed above, or contact DCAB at dcab@doh.hawaii.gov.
“Applicant” means the person, agency, or officer for whom the interpretive opinion and site specific alternate design proceeding is instituted.
“Facility access unit” means staff of the disability and communication access board.
“Petitioner” means a party making or on whose behalf a petition or application is made for an interpretive opinion, site specific alternate design review, or design specification proceeding.
“Presiding Officer” means the person conducting an interpretive opinion, site specific alternate design review, or guideline proceeding who may be the chairperson of the board or the chairperson’s representative.
Are constructed on lands that will be transferred to the State or a county upon completion of construction.
§11-216-3 Disability and communication access board. (a) The office of the board is at Honolulu, Hawaii. All communications applicable to this chapter shall be addressed to the chairperson of the board, Honolulu, Hawaii, unless otherwise specifically directed.
(b) For purposes of this chapter, the regular office hours of the board shall be from 7:45 a.m. to 4:30 p.m., Monday through Friday, inclusive, except holidays, unless otherwise provided by statute or executive order.
§11-216-4 Requirements for accessibility to public buildings, facilities, and sites – general. (a) The construction of all public buildings, facilities, and sites by the State or county or on behalf of the State or any county subject to this chapter, shall be prepared so the buildings, facilities, and sites are readily accessible to and usable by persons with disabilities.
§11-216-4.5 Requirements for accessibility to multifamily dwelling units required by the Fair Housing Amendments Act. (a) These design guidelines apply to the design and construction requirements of Title 24 Code of Federal Regulations Part 100, Subpart D. Compliance with these guidelines do not relieve persons from complying with design requirements of the Americans with Disabilities Act Accessibility Guidelines (ADAAG) as adopted and amended by the disability and communication access board.
§11-216-5 Requirements for accessibility to public buildings, facilities, and sites – new construction. (a) All areas of newly designed or newly constructed public buildings, facilities, and sites shall comply with this chapter.
(b) Where a public building, facility, or site contains more than one use, each portion shall comply with the applicable requirements for that use.
(c) Full compliance with the requirements of this chapter is not required when an entity can demonstrate that it is structurally impracticable to meet the requirements. Full compliance will be considered structurally impracticable only in those rare circumstances when the unique characteristics of terrain prevent the incorporation of accessibility features.
§11-216-6 Requirements for accessibility to public buildings, facilities, and sites – additions and alterations. (a) Additions and alterations to existing public buildings, facilities, and sites, including qualified historic public buildings, facilities, and sites, shall comply with this chapter.
(b) Each addition to an existing public building, facility, or site shall comply with the requirements for new construction.
(c) Where existing elements or spaces are altered, each altered element or space shall comply with the applicable requirements.
(d) In alterations, where compliance with applicable requirements is technically infeasible, the alteration shall comply with the requirements to the maximum extent feasible.
(e) An alteration that decreases or has the effect of decreasing the accessibility of a public building, facility, or site below the requirements for new construction at the time of alteration is prohibited.
§11-216-7 Coordination with other agencies.
(a) All departments or agencies of the state or county shall seek the advice and recommendations from the disability and communication access board on all construction documents to ensure conformance with the accessibility guidelines as required by this chapter.
(b) Each state or county department or agency shall submit the latest construction documents which have been produced to the board for review.
(c) A transmittal of the construction documents shall contain, at a minimum, project name, project number (if assigned), name of project coordinator, project consultant, and department or agency responsible for the project.
§11-216-7.1 Obtaining necessary information. (a) The board may, in its discretion or upon the application of any interested person or an agency of the state or county government hold such proceedings as it may deem necessary for the purpose of obtaining information necessary or helpful in its rules, regulations, design specifications, and interpretive opinions.
§11-216-7.2 Public notices. (a) When an applicant for a site specific alternate design or similar action has an application pending before the board, the board may require the applicant to pay all costs related to the processing of said application. Costs may include processing fees, proceeding costs and costs related to publishing the required public notices.
(b) When a public notice is required, and the board had determined that the applicant shall pay all fees assessed for publishing legal notices, payment shall be made directly to the newspaper publishing said notice.
(c) The public notice shall appear in a newspaper of general circulation in the county in which the activity is proposed.
(5) Address and phone of the agency premises at which interested persons may obtain further information and may inspect a copy of the application and related materials.
(e) The public notice shall be reviewed and approved by the board prior to publication and must appear in the approved form.
(f) The applicant shall obtain an affidavit specifying the date the notice appeared in the newspaper(s) and make a copy of the affidavit available to the board.
§11-216-8 Public information. (a) Unless otherwise provided for by statute, these rules, or order of the board members, all information contained in any submittal, petition, statement, recommendation, report, map, brief memorandum or other document filed with the board shall be available for inspection by the public after a written report has been issued.
§11-216-15 Filing of documents. (a) All construction documents submitted to the board for review shall be filed with the appropriate review fee at the board office during regular office hours. Construction documents with the appropriate review fee may be sent by mail or hand-carried to the board in Honolulu, Hawaii.
(b) All construction documents shall be filed with the board unless otherwise directed by the board.
(c) The transmittal or cover letter that accompanies the construction documents submitted for review shall be signed in indelible ink by the project manager having jurisdiction over the project. The signature of the person signing the document indicates that the person has read or reviewed the construction documents; that to the best to his or her knowledge, every statement contained in the documents, and any subsequent documents to be submitted for review are true; and that no such statements are misleading.(d) Every document filed by any person or office with the board shall state on the transmittal or cover letter the name and mailing address of the department or agency and the name of the person who is requesting a document review from the board.
There shall be a $50 review fee for projects with constructions documents that do not reflect any elements subject to accessibility guidelines under section 103-50, HRS.
(b) For purposes of determining the review fee, the estimated construction cost shall be the cost for all work included in the construction documents that is covered under section 103-50, HRS. The Facility Access Unit shall reply in writing confirming receipt of the construction documents and review fee, appropriateness of the review fee, and acceptance of the construction documents for review.
(c) No additional review fee shall be charged upon resubmission of the construction documents, unless the resubmission requires substantial review for accessibility. If the original construction documents are abandoned and the construction documents submitted in lieu thereof are in fact for a new project rather than an identical project, or where a modified set of construction documents is for an essentially different concept, a new review fee shall be paid. This is regardless of the fact that the project may have the same name, be of the same general size, and be situated at the same location as the project for which the original application was made.
§11-216-17 Requests for approval of site specific alternate design. (a) If an applicant submits a design that departs from the minimum requirements for accessibility as specified in the accessibility guidelines, the submitted design shall provide equal or greater accessibility. As required by this chapter, an applicant shall submit in writing a request for approval of a site specific alternate design to the board for any design that the applicant claims will provide equal or greater accessibility than that provided by the accessibility guidelines. The board may approve or disapprove the request for a site specific alternate design for any design that departs from the minimum requirements for accessibility and is claimed will provide equal or greater accessibility.
(b) The board staff may provide comments to a site specific alternate design request during public hearings held by board.
§11-216-18 Requests for interpretive opinion. (a) If, during document review the applicant or board staff finds that a clarification of a portion of the accessibility guidelines is necessary, the applicant or board staff shall submit in writing a request for an interpretive opinion to the board as required by this chapter.
§11-216-19 Written report. (a) The staff shall forward the document review report with the project’s construction documents to the department or agency project manager or design consultant that originated the submittal.
(b) The written report shall list the title and date of the construction plan, specification, or other documents which were analyzed for the report. The written report shall indicate all discrepancies on the construction documents that does not appear to meet the minimum requirements for accessibility.
(c) Resubmittals to the board office for review shall include construction documents that reflect all changes, amendments, and other substantiating evidence in the construction documents that indicate all discrepancies have been addressed. The staff shall prepare an updated written report upon resubmission of construction documents.
(d) Construction documents that show no discrepancies to the accessibility guidelines shall be indicated as such in the written report with a statement indicating that the documents reviewed appear to meet all accessibility requirements as noted. The state or county department or agency overseeing the project shall be responsible for compliance with the document review report.
(e) Construction documents, which indicate that accessibility guidelines do not apply, shall be returned indicating this in the document review report.
(f) A statement from the department and project consultant shall substantiate document review reports in which technical infeasibility, structural impracticability, or historic preservation may apply. The statement shall indicate why conformance with the requirements for accessibility is technically infeasible, structurally impracticable, or historic. Both the design consultant and the department or agency director or their designees shall sign the substantiating statement.
§11-216-20 Retention of documents by board. (a) All written documentation filed with or presented to the board regarding a specific project shall be retained in the files of the board until the board orders otherwise.
Notify the petitioner of action to extend to allow time for full consideration.
§11-216-52 Appearance before the board. (a) An individual may appear in their own behalf, and an officer or employee of an agency of the State or a political subdivision of the State may represent such agency in any proceeding before the board.
(b) A person may be represented by or with counsel in any proceeding under these rules.
(c) A person shall not be represented in any proceeding except as stated in subsections (a) and (b) of this section.
(d) When an individual acting in a representative capacity appears in person before the board, the personal appearance or signature shall constitute a representation to the board that under the provisions of these rules and the law, that the individual is authorized and qualified to represent the particular person or agency who is represented. The board may at any time require any person acting in a representative capacity to show proof of the authority and qualification to act in such capacity.
(e) No person who has been associated with the board as an officer, employee, or counsel thereof shall be permitted to appear before the board in behalf of, or to represent in any manner, any person in connection with any proceeding or matter which was pending before the board at the time the person was associated with the board unless the person first have obtained the written consent of the presiding officer upon a verified showing that the person did not give personal consideration to the matter of proceeding as to which consent is sought or gain particular knowledge of the facts thereof during the person’s association with the board.
§11-216-57 Public information. (a) Unless otherwise provided by statute, rules, or order of the board, all information contained in any pleading, submittal, petition, application, charge, statement, recommendation, report, map, exception, brief, memorandum, or other document filed with the board shall be available for inspection by the public after a final decision has been issued.
§11-216-64 Scope. (a) Every petition requesting a site specific alternate design shall be reviewed by the facility access unit. A petition requesting the board to hold a proceeding on a site specific alternate design may be submitted directly to the board. Submission of a petition directly to the board does not preclude review by the facility access unit.
(b) The board may on its own motion or by petition of any interested person, hold a review proceeding on a proposed site specific alternate design.
(c) Procedures to be followed by the board shall, unless specifically prescribed in this chapter, be such as in the opinion of the board will best serve the purposes of such proceedings.
§11-216-65 Filing of documents. (a) All documents related to a petition for a site specific alternate design shall be filed at the board office during regular work hours. Such papers may be sent by mail, hand-carried to the board, or as set forth in any law, rule or regulation for such filing. The date on which the papers are actually received by the board or at the proceeding shall be deemed to be the date of filing.
(b) All papers filed with the board shall be written in black ink, typewritten, or printed, shall be plainly legible; shall be on strong durable paper, no larger than 8 1/2″ x 14″ in size, except that tables, maps, charts and other documents may be larger, folded, if possible, to the size of the documents to which they are attached.
(c) All papers must be signed by the party signing the same or the duly authorized agent or attorney. The signature of the person signing the document constitutes a certification that the person has read the document; that to the best of his or her knowledge, information, and belief every statement contained in the instrument is true and no such statements are misleading; and that it is not interposed for delay.
§11-216-68 Notice. (a) No review on a request for a site specific alternate design shall be held until notice has been given to all parties. Unless otherwise provided by law, all parties shall be given written notice of the review at least fifteen calendar days before the proceeding.
§11-216-71 Appearance before the board. (a) Individuals may appear on their own behalf, or an officer or employee of an agency of the State or a political subdivision of the State may represent such agency in any review proceeding before the board.
(b) A person may be represented by or with counsel.
(e) No person who has been associated with the board as an officer, employee or counsel thereof shall be permitted to appear before the board in behalf of, or to represent in any manner, any person in connection with any proceeding or matter which was pending before the board at the time the person was associated with the board unless the person first shall have obtained the written consent of the presiding officer upon a verified letter indicating that the person did not give personal consideration to the matter or proceeding as to which consent is sought or gain particular knowledge of the facts thereof during the person’s association with the board.
§11-216-74 Intervention. (a) Any person not a party to the action may seek to become a party by filing a request to intervene. The request shall state the grounds upon which the person claims to have an interest in the proceeding. At least ten calendar days before the proceeding, the person shall file the request with the board and shall serve the request upon all parties or their attorneys.
That intervention will not unduly broaden the issues or delay the site specific alternate design review process.
§11-216-79 Public information. (a) Unless otherwise provided for by statute, these rules, or order of the board, all information contained in any pleading, submittal, petition, application, charge, statement, recommendation, report, map, exception, brief, memorandum or other document filed with the board shall be available for inspection by the public after a final decision has been issued.
A statement of the date, time, and place where the proceeding shall be held.
Reference to the authority under which the issuance, amendment, or repeal of a design specification is proposed.
A statement of the substance of the proposed action.
A draft or substance of the proposed design specification, or amendment, or designation of the design specification sought to be repealed.
§11-216-108 Appearance before the board. (a) An individual may appear in their own behalf, and an officer or employee of any agency of the State or a political subdivision of the State may represent such agency in any proceeding before the board.
(e) No person who has been associated with the board as an officer, employee, or counsel thereof shall be permitted to appear before the board in behalf of, or to represent in any manner, any person in connection with any proceeding or matter which was pending before the board at the time the person was associated with the board unless the person first have obtained the written consent of the presiding officer upon a verified showing that the person did not give personal consideration to the matter or proceeding as to which consent is sought or gain particular knowledge of the facts thereof during the person’s association with the board.
§11-216-111 Intervention. (a) Any person not a party to the action may seek to become a party by filing a request to intervene. The request shall state the grounds upon which the person claims to have an interest in the proceeding. At least ten calendar days before the proceeding, the person shall file the motion with the board, and shall serve the request upon all parties or their attorneys.
That intervention will not unduly broaden the issues or delay the proceedings.
§11-216-116 Public information. (a) Unless otherwise provided by statute, rule or order of the board, all information contained in any pleading, submittal, petition, application, charge, statement, recommendation, report, map, exception, brief, memorandum, or other document filed with the board shall be available for inspection by the public after a final decision has been issued.

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