Source: https://art21.org/screening-society/faqs/
Timestamp: 2019-04-24 12:56:02+00:00

Document:
Art21 encourages a wide variety of partners to host screenings, including: schools (K–12 and universities); libraries; museums; nonprofit organizations; galleries; alternative art/cultural spaces; community centers; and more.
Can individuals host a screening?
Yes, individuals can host a screening as long as they partner with a public venue and make the event free and open to the public.
What does it cost to host a screening?
There is no cost associated with being an Art21 Screening Society host.
All hosts will receive a free Art21 screening toolkit: HD film download, Educators’ Guide, Screening Guide, an Event Promotion Resources packet, press images and logos.
As a host, you agree to cover any costs related to hosting an event at your venue. You also agree to submit photos, attendance numbers, and opt-in email sign ups to Art21 following your event.
What constitutes a public screening event?
What kind of events and screenings cannot be part of Art21’s Screening Society?
What are examples of successful pre- and post- screening activities?
Museums and cultural institutions often report success with screening an Art21 film as a public event scheduled as part of related programming for an ongoing exhibition. Successful pairings of Art21 films and exhibitions have included: screening a film that features an artist whose work is in the exhibition; or screening a film whose ideas relate to an exhibition’s theme.
Community centers often invite a guest speaker (e.g. a local artist, curator, art historian, educator, etc.) to lead a pre- or post-screening discussion. Successful discussion topics have included: artistic processes; artists and their involvement in arts education; and the role of the artist in contemporary society.
Educational entities use Art21 films to introduce contemporary art in a variety of classroom and community settings. Art21 films present artists as role models for creative thinking and can be used across disciplines. Educators have developed lesson plans in science, language arts, history, and literature, among other subject areas, using Art21’s episodes as a broad foundation.
Individuals often host screening events in partnership with a local coffee shop, restaurant, art center, or gallery. Successful events have included informal book-club style discussions and tie-ins with local or regional activities such as gallery crawls, art classes, and cultural festivals.
As a Screening Society host, can I screen any Art21 film?
Screening Society allows hosts free access to screen one episode from Season 9 of Art in the Twenty-First Century.
Screenings of films from Art in the Twenty-First Century Seasons 1–8, New York Close Up, Extended Play, and other Art21 series would require a licensing fee. To screen materials other than Season 9 of Art in the Twenty-First Century, please see Licensing and Reproduction.
How many episodes of Season 9 can I screen?
Through Screening Society you can screen one episode from Season 9 of Art in the Twenty-First Century. If you wish to screen more episodes of Season 9, please see Licensing and Reproduction.
Can you explain the episode structure?
Season 9 of Art in the Twenty-First Century is comprised of 3 one-hour long episodes, which air on PBS September 21 and 28.
Investigating the theme of place, each episode features 4 innovative artists who live and work in Berlin, Johannesburg, and the San Francisco Bay Area.
The “Berlin” episode features Nathalie Djurberg & Hans Berg, Olafur Eliasson, Hiwa K, and Susan Philipsz.
The “Johannesburg” episode features David Goldblatt, Nicholas Hlobo, Zanele Muholi, and Robin Rhode.
How do I sign up to host a screening?
This is required in order to register your screening.
When is the registration cut-off date?
Register by August 31 for September screenings.
Register by September 15 for October screenings.
Register by October 15 for November screenings.
Register by November 15 for December screenings.
Register by December 15 for January screenings.
Register by January 15 for February screenings.
When is the timeframe that screenings can take place?
Screenings of “Berlin” and Johannesburg” must take place between September 22 and February 15, 2019.
Screenings of “San Francisco Bay Area” must take place between September 29 and February 15, 2019.
When I register, do I have to know the exact date for my screening?
When/how can I expect to receive access to the film?
We will email you a link and password to download your Season 9 HD film file two weeks prior to your screening.
You should download the film file as soon as you receive the link. As the files are large, make sure you have a steady internet connection while downloading.
Once the file is downloaded, you will not need internet access to play the film.
Film files should be tested in full prior to your screening and saved on a secure computer or hard drive until your event.
Film files should be deleted immediately after screenings and should not be uploaded online.
When/how will I receive the Screening Guide and Educator Guide?
The Screening Guide, Educators’ Guide, Event Promotion Resources packet, Press Images, and Logos will available on our Resources Page starting September 4.
After I’ve registered, how do I plan my event?
Preview the footage you plan to show. We will email you a link and password to download Season 9 HD film file two weeks prior to your screening.
Engage your audience; plan a post-screening discussion, or invite local artists to speak and answer questions.
Use Art21’s Educators’ Guide and Screening Guide to get inspired!
Prepare and plan ahead. On the day of your screening, allow time to set up your screening equipment, test the sound system, arrange chairs, etc.
Take photos to document the event.
Set our guest registration sheet at the entrance to your event.
Submit your photos, total number of attendees, and feedback or reviews to Art21 and we’ll share them with our online community.
Use our follow up email template to send a thank you to your attendees.
Use our Press Images, and Logos (available on our Resources Page) to promote your event in your community.
Submit information about your event to local newspapers, magazines, radio stations, e-newsletters, blogs, and podcasts.
Post updates to your organization’s/institution’s website and social media pages.
On Twitter: Use the hashtag #Art21Season9 and include a mention to @art21.
On Facebook: If you are creating a Facebook event or posting about your event, please tag the Art21 Facebook page.
On Instagram: Use #Art21Season9 and include a mention to @art21.
Will my venue be listed in the ‘Find a Screening’ listings?
Yes. We will need the name of your venue, location, and the date and time of your screening. This information must be included in your online registration.

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