Source: http://townhall.virginia.gov/L/ViewXML.cfm?textid=2587
Timestamp: 2019-04-19 17:02:55+00:00

Document:
"Administrative Process Act" means Chapter 1.1:1 (§ 9-6.14:1 et seq.) of Title 9 of the Code of Virginia.
"Board" means the Board of Historic Resources.
"Department" means the Department of Historic Resources.
"Director" means the Director of the Department of Historic Resources or his designee.
"Formal hearing" means board or department processes other than those informational or factual inquiries of an informal nature provided in § 9-6.14:7.1 of the Administrative Process Act and includes only opportunity for private parties to submit factual proofs in evidential hearings as provided in § 9-6.14:8 of the Administrative Process Act.
"Locality particularly affected" means any locality that bears any identified disproportionate material impact that would not be experienced by other localities.
"Participatory approach" means a method for the use of (i) standing advisory committees, (ii) ad hoc advisory groups or panels, (iii) consultation with groups or individuals registering interest in working with the department, or (iv) any combination thereof in the formation and development of regulations for board consideration. When an ad hoc advisory group is formed, the group shall include representatives of the regulated community and the general public. The decisions as to the membership of the group shall be at the discretion of the director.
"Person" means an individual, a corporation, a partnership, an association, a governmental body, a municipal corporation, or other legal entity.
"Public hearing" means an informal proceeding, held in conjunction with the Notice of Public Comment and similar to that provided for in § 9-6.14:7.1 of the Administrative Process Act, to afford persons an opportunity to submit views and data relative to regulations on which a decision by the board is pending.
"Public meeting" means an informal proceeding conducted by the department or the board in conjunction with the Notice of Intended Regulatory Action to afford persons an opportunity to submit comments relative to intended regulatory actions.
B. Unless specifically defined in Chapters 22, 23, and 24 of Title 10.1 of the Code of Virginia or in this chapter, terms used shall have the meanings commonly ascribed to them.
§§ 9-6.14:7.1 and 10.1-2205 of the Code of Virginia.
Derived from VR390-01-01 § 1, eff. February 2, 1993; amended, Virginia Register Volume 10, Issue 14, eff. May 4, 1994; repealed, Volume 25, Issue 6, eff. December 24, 2008.
A. The procedures in 17VAC5-10-30 shall be used for soliciting the input of interested persons in the initial formation and development, amendment or repeal of regulations in accordance with the Administrative Process Act. This chapter does not apply to regulations exempted from the provisions of the Administrative Process Act (§ 9-6.14:4.1 A and B) or excluded from the operation of Article 2 of the Administrative Process Act (§ 9-6.14:4.1 C).
B. The failure of any person to receive any notice or copies of any documents provided under these guidelines shall not affect the validity of any regulation.
7. Supporting documents, as applicable.
The board shall provide a written response to such petition within 180 days from receipt of the petition.
Derived from VR390-01-01 § 2, eff. February 2, 1993; amended, Virginia Register Volume 10, Issue 14, eff. May 4, 1994; repealed, Volume 25, Issue 6, eff. December 24, 2008.
A. The department shall establish and maintain a list or lists consisting of persons expressing an interest in the adoption, amendment, or repeal of regulations. Any person wishing to be placed on any list may do so by writing the department. In addition, the department, at its discretion, may add to any list any person, organization, or publication it believes will be interested in participating in the promulgation of regulations. Individuals and organizations may periodically be requested to indicate their desire to continue to receive documents or be deleted from a list. Individuals and organizations may be deleted from any list at the request of the individual or organization or at the discretion of the agency when mail is returned as undeliverable.
B. Whenever the board so directs or upon its own initiative, the department may commence the regulation adoption process and proceed to draft a proposal according to these procedures.
1. Proceed without using the participatory approach if the board specifically authorizes the department to proceed without using the participatory approach.
2. Include in the Notice of Intended Regulatory Action (NOIRA) a statement inviting comment on whether the department should use the participatory approach to assist the department in the development of the proposal. If the department receives written responses from five persons during the associated comment period indicating that the department should use the participatory approach, the agency shall use the participatory approach requested. Should different approaches be requested, the director shall determine the specific approach to be utilized.
D. The department shall issue a NOIRA whenever it considers the adoption, amendment, or repeal of any regulation.
a. A description of the subject matter of the planned regulation.
b. A description of the intent of the planned regulation.
c. A brief statement as to the need for regulatory action.
d. A brief description of alternatives available, if any, to meet the need.
e. A request for comments on the intended regulatory action, to include any ideas to assist the department in the development of any proposal.
f. A request for comments on the costs and benefits of the stated alternatives or other alternatives.
g. A statement of the department's intent to hold at least one public hearing on the proposed regulation after it is published in The Virginia Register of Regulations.
h. A statement inviting comment on whether the department should use the participatory approach to assist the department in the development of any proposal. Including this statement shall be required only when the department makes a decision to pursue the alternative provided in subdivision C 2 of this section.
a. The department shall hold at least one public meeting whenever the board considers the adoption, amendment, or repeal of any regulation unless the board specifically authorizes the department to proceed without holding a public meeting.
b. In those cases where a public meeting(s) will be held, the NOIRA shall also include the date, not to be less than 30 days after publication of The Virginia Register of Regulations, time and place of the public meeting(s).
3. The public comment period for NOIRAs under this section shall be no less than 30 days after publication of the NOIRA in The Virginia Register of Regulations.
1. Distribution to the Registrar of Regulations for publication in The Virginia Register of Regulations.
2. Distribution by mail to persons on the list(s) established under subsection A of this section.
F. After consideration of public comment, the department may complete the draft proposed regulation and any supporting documentation required for review. If the participatory approach is being used, the draft regulation shall be developed in consultation with the participants. A summary or copies of the comments received in response to the NOIRA shall be distributed to the participants during the development of the draft regulation. A summary or copies of the comments received in response to the NOIRA shall also be distributed to the board.
G. Upon approval of the draft proposed regulation by the board, the department shall publish a Notice of Public Comment (NOPC) and the proposal for public comment.
1. The notice of the opportunity to comment on the proposed regulation, location where copies of the draft may be obtained and name, address, and telephone number of the individual to contact for further information about the proposed regulation.
2. A request for comments on the costs and benefits of the proposal.
3. The identity of any locality particularly affected by the proposed regulation.
a. A statement of purpose: the rationale or justification for the new provisions of the regulation, from the standpoint of the public's health, safety, or welfare.
(1) Projected number and types of regulated entities or persons affected.
(2) Projected cost, expressed as a dollar figure or range, to regulated entities (and to the public, if applicable) for implementation and compliance. In those instances where an agency is unable to quantify projected costs, it shall offer qualitative data, if possible, to help define the impact of the regulation. Such qualitative data shall include, if possible, an example or examples of the impact of the proposed regulation on a typical member or members of the regulated community.
(3) Projected cost to the department for implementation and enforcement.
(4) The beneficial impact the regulation is designed to produce.
c. An explanation of need for the proposed regulation and potential consequences that may result in the absence of the regulation.
d. An estimate of the impact of the proposed regulation upon small businesses as defined in § 9-199 of the Code of Virginia or upon other organizations in Virginia.
e. A description of provisions of the proposed regulation that are more restrictive than applicable federal requirements, together with the reason why the more restrictive provisions are needed.
f. A discussion of alternative approaches that were considered to meet the need the proposed regulation addresses, and a statement as to whether the department believes that the proposed regulation is the least burdensome alternative to the regulated community that fully meets the stated purpose of the regulation.
g. A schedule setting forth when, after the effective date of the regulation, the board will evaluate it for effectiveness and continued need.
5. The date, time, and place of at least one public hearing held in accordance with § 9-6.14:7.1 of the Code of Virginia to receive comments on the proposed regulation. The public hearing(s) may be held at any time during the public comment period and, whenever practicable, no less than 15 days prior to the close of the public comment period. The public hearing(s) may be held in such location(s) as the department determines will best facilitate input from interested persons. In those cases where the department or board elects to conduct a formal hearing, the notice shall indicate that the formal hearing will be held in accordance with § 9-6.14:8 of the Administrative Process Act.
I. The public comment period shall close no less than 60 days after publication of the NOPC in The Virginia Register of Regulations.
b. Publication in a newspaper of general circulation published at the state capital and such other newspapers as the department may deem appropriate.
K. The department shall prepare a summary of comments received in response to the NOPC and the department's response to the comments received. The department shall send a draft of the summary of comments to all commenters on the proposed regulation at least five days before final adoption of the regulation. The department shall submit the summary and agency response and, if requested, submit the full comments to the board. The summary, the department's response, and the comments shall become a part of the department file and after final action on the regulation by the board, made available, upon request, to interested persons.
L. If the department determines that the process to adopt, amend, or repeal any regulation should be terminated after approval of the draft proposed regulation by the board, the department shall present to the board for its consideration a recommendation and rationale for the withdrawal of the proposed regulation.
M. Completion of the remaining steps in the adoption process shall be carried out in accordance with the Administrative Process Act.
Derived from VR390-01-01 § 3, eff. February 2, 1993; amended, Virginia Register Volume 10, Issue 14, eff. May 4, 1994; repealed, Volume 25, Issue 6, eff. December 24, 2008.
A. All regulatory actions for which a NOIRA has been published in The Virginia Register prior to May 4, 1994, shall be processed in accordance with the emergency Public Participation Guidelines VR 390-01-01 which are effective from June 25, 1993, until June 24, 1994, unless sooner modified or vacated or superseded by permanent regulations.
B. This chapter shall supersede and repeal the emergency regulation, VR 390-01-01 Public Participation Guidelines, which became effective on June 25, 1993. All regulatory actions for which a NOIRA has not been published in The Virginia Register of Regulations prior to May 4, 1994, shall be processed in accordance with this chapter.
Derived from VR390-01-01 § 4, eff. February 2, 1993; amended, Virginia Register Volume 10, Issue 14, eff. May 4, 1994; repealed, Volume 25, Issue 6, eff. December 24, 2008.
The purpose of this chapter is to promote public involvement in the development, amendment or repeal of the regulations of the Board of Historic Resources. This chapter does not apply to regulations, guidelines, or other documents exempted or excluded from the provisions of the Administrative Process Act (§ 2.2-4000 et seq. of the Code of Virginia).
§§ 2.2-4007.02 and 10.1-2205 of the Code of Virginia.
Derived from Virginia Register Volume 25, Issue 6, eff. December 24, 2008.
"Agency" means the Board of Historic Resources, which is the unit of state government empowered by the agency's basic law to make regulations or decide cases. Actions specified in this chapter may be fulfilled by state employees as delegated by the agency.
A. The agency shall maintain a list of persons who have requested to be notified of regulatory actions being pursued by the agency.
B. Any person may request to be placed on a notification list by registering as a public user on the Town Hall or by making a request to the agency. Any person who requests to be placed on a notification list shall elect to be notified either by electronic means or through a postal carrier.
C. The agency may maintain additional lists for persons who have requested to be informed of specific regulatory issues, proposals, or actions.
D. When electronic mail is returned as undeliverable on multiple occasions at least 24 hours apart, that person may be deleted from the list. A single undeliverable message is insufficient cause to delete the person from the list.
E. When mail delivered by a postal carrier is returned as undeliverable on multiple occasions, that person may be deleted from the list.
F. The agency may periodically request those persons on the notification list to indicate their desire to either continue to be notified electronically, receive documents through a postal carrier, or be deleted from the list.
17VAC5-11-40. Information to be sent to persons on the notification list.
1. A notice of intended regulatory action (NOIRA).
2. A notice of the comment period on a proposed, a reproposed, or a fast-track regulation and hyperlinks to, or instructions on how to obtain, a copy of the regulation and any supporting documents.
3. A notice soliciting comment on a final regulation when the regulatory process has been extended pursuant to § 2.2-4007.06 or 2.2-4013 C of the Code of Virginia.
B. The failure of any person to receive any notice or copies of any documents shall not affect the validity of any regulation or regulatory action.
A. In considering any nonemergency, nonexempt regulatory action, the agency shall afford interested persons an opportunity to submit data, views, and arguments, either orally or in writing, to the agency. Such opportunity to comment shall include an online public comment forum on the Town Hall.
C. The agency shall receive, consider and respond to a petition pursuant to § 2.2-4007 and shall have the sole authority to dispose of the petition.
17VAC5-11-70. Appointment of regulatory advisory panel.
A. The agency may appoint a regulatory advisory panel (RAP) to provide professional specialization or technical assistance when the agency determines that such expertise is necessary to address a specific regulatory issue or action or when individuals indicate an interest in working with the agency on a specific regulatory issue or action.
B. Any person may request the appointment of a RAP and request to participate in its activities. The agency shall determine when a RAP shall be appointed and the composition of the RAP.
2. The agency determines that the regulatory action is either exempt or excluded from the requirements of the Administrative Process Act.
17VAC5-11-80. Appointment of negotiated rulemaking panel.
Notice of any open meeting, including meetings of a RAP or NRP, shall be posted on the Virginia Regulatory Town Hall and Commonwealth Calendar at least seven working days prior to the date of the meeting. The exception to this requirement is any meeting held in accordance with § 2.2-3707 D of the Code of Virginia allowing for contemporaneous notice to be provided to participants and the public.
17VAC5-11-100. Public hearings on regulations.
D. Notice of any public hearing shall be posted on the Town Hall and Commonwealth Calendar at least seven working days prior to the date of the hearing. The agency shall also notify those persons who requested a hearing under subdivision C 3 of this section.
17VAC5-11-110. Periodic review of regulations.

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