Source: https://lined-paper.com/2013/09/09/1615/11/
Timestamp: 2019-04-26 14:13:12+00:00

Document:
Whiteaker: Motion to receive the technology stewardship ad hoc committee report./ Carried. Unanimous.
Whiteaker: Motion to dissolve the Technology Stewardship ad hoc committee as its work has been completed. / Carried. Unanimous.
Policy Subcommittee Monthly Report a) Policy and Regulation 4305 Gender Identity and Gender Expression : That the Board create new Policy and Regulation 4305 Gender Identity and Gender Expression. [Attached, pp 11-17] / Carried. Unanimous.
Nohr: That the Board accept and implement the draft proposal “Board of Education Plan 2016-17” as a general guideline for the Ed Policy and Directions, OPPS and Board meetings. [ The Board met in late August to develop a work plan for the school year, covering topics to be discussed and schools that will present at meetings. It’s a general organizing document, not a limiting one.] / An unclear process during discussion of the motion. Will be postponed to the next Ed Policy meeting.
Whiteaker: That the Board instruct the Superintendent to develop a Policy change wording for Regulation 3510.2 Stray Animals in Schools that includes a provision requiring dogs on school property to be leashed. [This is not the exact wording.] Watters, amendment : That the Board give direction to staff to amend the Regulation to add the leash provision for dogs on school property during school hours./ Carried. Unanimous.
ii. That the Board of Education of School District No. 61 (Greater Victoria) direct the Superintendent to make application to the Ministry of Education to access School District Ministry of Education restricted capital up to $1.9 million for the purposes of rehabilitating the Burnside Education Centre. / Carried. Unanimous.
Bylaw reading for the 3d time as required by other Bylaw was left off last agenda. read 3d time. This is a Bylaw change to add “Partner Group Reports” to the agenda. / Carried unanimously.
Paynter: Superintendent to draft TOR and bring back to next OPP. / Carried. Unanimous.
v. [Was mistakenly left off the agenda]: That the Board direct the Superintendent to develop a draft Terms of Reference for the Equity Committee. / Carried. Unanimous.
REcommended snce carried at OPP Standing Committee, moved as a group : i.That the Board open the site of the former Burnside Elementary School and provide the appropriate information to the Ministry of Education according to the School Opening and Closure Order in Council with the temporary name of Burnside Education Centre, effective September 30/16. // ii.TTB direct the Superintendent to make application to the Min of Ed to access School District Min of Ed restricted capital up to $1.9 million to rehabilitate the Burnside Education Centre. //iii.TTB approve revised Policy 1160 Public Information. // iv.TTB delete Policy 1160.1 Fees For Access To Information and create Policy 1161 Freedom Of Information And Protection Of Privacy Act.// v.That the OPP Cttee refer the draft Regulations for Policy 1161, be [ sic? “for circulation”?] circulated to stakeholders for comment and be presented at a future OPP Cttee meeting no later than January 2017.// vi.TTB accept the recommendation of the Policy Subcttee that Policy 1322.1 Student Participation In Public contests And Events be considered reviewed with no changes.// vii.TTB delete Policy 1160.2 Personal Information Received In Confidence.// viii.TTB delete Policy 1161 Financial Reports. //ix.TTB Delete Policy 1324. 1 Relations Between Public And Students – Business Firms.// x.TTB delete Policy 1332.7 Student Care.// xi.TTB delete Policy 1410 Board And Municipalities Liaison Re: School Capacities.// xii.TTB delete Policy 11411 Inter-School District Liaison.// xiii.TTB approved for submission to the Ministry of Education the 2016/2017 Five Year Capital Plan. // All carried unanimously.
xiv.TTB reaffirm that stakeholders representative seated at the Board table have the right to voice without vote at regular public Board meetings. / Motion that Board refer this motion to the newly established Communication Committee. Unanimous.
xvi.TTB amend Bylaw 9360 General Meeting Of The Board 11.b to add Partner Group Reports.// Both carried unanimously.
Recommended, Sec-Treas: TTB Approved the internally restricted surplus appropriation of $18,158,834 as shown on Schedule 2 of the Financial Statements, being held for school level funds $5,735,930 (note A ) , unspent project budgets $3,750,175 (note B), purchase order commitments $961,965 (note C), and the previously approved budget surplus of $7,710,764 (note D)./ Carried. Unanimous. // ii. TTB approve $3,700,000 of the June 30/16 unrestricted operating surplus of $4,641,593 ( note E) to be carried forward and applied toward the 2017/18 projected deficit of $5,500,000 ($1,800,000 carry forward approved in April 2016 ( note D). /Carried. Unanimous. // iii. TTB approve $500 million of the June 30/16 unrestricted operating surplus of $4,641,593 (note E) to provide learning resources to support the new curriculum./Carried. Unanimous.// iv.TTB approve $441,593 of the June 30/16 unrestricted operating surplus of $4,641,593 (note D) to support deferred maintenance in our facilities. // Carried. Unanimous.// v) TTB approve the audited financial statements of SD 61 for the year ended June 30/16 and that the Board Chair, the Superintendent and the Secretary-Treasurer be authorized to execute the statements where applicable on behalf of the Board./ Carried. Unanimous.
Sec-Treas: Statement of Financial Information: TTB approve the schedules as required by the Financial Information Act for the period July 1/15 to June 30/16. / Carried. Unanimous.
McNally: TTB support the request of Our Place Society to extend the temporary housing at the My Place Transitional Home located at 1240 Yates Street, until March 31/17. / Carried.
Watters:That the Board instruct the Chair to write a letter to the Minister of Education expressing the challenges of providing learning resources to fully support the new curriculum , and requesting that additional funds be provided for this purpose. / Withdrawn after discussion.
Whiteaker: That the Policy Sub-Committee review Regulation 3510.2 Stray Animals in Schools to consider leashing language for dogs during school hours n school property./ Carried.
Delete Policy 3327 Grants (Fees For Service)./ Carried. Unanimous.
That the Board create Policy 2101 Deputy Superintendent. / Carried. Unanimous.
Paynter: That commencing at the end of the 2015/16 fiscal year [that fiscal year has ended] the Trustee Pro-D fund allocations will be returned to general revenue for allocation in the next fiscal year./ Withdrawn.
McNally on behalf of Whiteaker: That the Board amend Bylaw 9130 Standing Committees to remove the words “with votng rights” from Item #4 and Item #5. / Carried. Unanimous.
That the Board request Deputy Superintendent to bring to the March 6/17 Ed Policy and Directions meeting an interim report to the Board on the District’s food awareness initiative. / Carried. Unanimous.
ii. That the Board receive the Fast Track update report. / Carried. Unanimous.
That the Board approve the Public Engagement Ad Hoc Committee TOR./ Carried. Unanimous.
That the Board delete Policy 3313.1 Sale of Merchandise or Services – Vending Machines in Secondary Schools . / Carried. Unanimous.
That the Board delete Policy 3327 Grants (Fees For Service)./ Carried. Unanimous.
That the Board recieve the Superintendent’s report of Sept 26/16 as presented./ Carried. Unanimous.
That the Board approve the Equity Ad Hoc Committee TOR. (pp 43-44 agenda) / Carried. Unanimous.
TTB adopt the Secretary-Treasurer’s report of Oct 24/16 as presented./ Carried. Unanimous.
Bylaw read 3 times to allow installation of a concrete sidewalk and asphalt pedestrian bike lane on property that straddles Lansdowne Middle School and The Corporation of the District of Saanich. / Carried. Unanimous.
McNally: That the Board direct the Chair to write a letter to Minister of Education Bernier expressing SD61’s outrage at his dismissal of SD39’s elected Board. / Defeated. For: Loring-Kuhanga, McNally, Nohr, Watters. Against: Ferris, Leonard, Orcherton, Paynter, Whiteaker // Loring-Kuhanga: Amendment: Replace “outrage” with “disappointment”. / Carried.
Whiteaker: Permission to take motion to provincial council this weekend to request Ministry to extend the timeline for implementation of revised high school curriculum. [Now September 2017.] / Yes; Unanimous.
Motion recommended by senior administration; motion proposed by Dave Thomson, Principal Oak Bay High School: That the Board approve naming the basketball court in the teaching gym at Oak Bay High School “The Don Horwood Court”. / Carried. Unanimous.
7.D D. Policy Subcommittee Report Recommended motions from the Committee: i) That the Board delete Policy 3526 Emergency Repairs to School Plant. / Carried. Unanimous. ii) That the Board reviewed Policy 3545.2 Field Trips . // McNally: A motion has to be an action that can be be taken by the Board. Amendment: Suggest “retain” instead of “reviewed”, since retention of the Policy is what happened after the review./ Carried as amended. Unanimous. iii) That the Board reviewed [That the Board retain, as above] Policy 3545.25 Overnight Accommodation. / Carried. Unanimous.
10. A: Nohr: That the Board request senior staff to establish a link on the District website to provide the public with information pertaining to Trustees’ annual expenses, updated at the end of each school year./ Amended to “the end of each fiscal year” at suggestion of Secretary-Treasurer./ McNally: Amendment:Replace “pertaining to” with “itemized expenses”/. Defeated.// Main motion carried.
11. Notices of Motion: 1. McNally: That the Board request senior administration to prepare a budget for the January 2017 iteration of the Needs Budget Committee that includes restored language previously stripped from the GVTA Collective Agreement, to be submitted along with the projected budget for the 2017-18 school year. 2. McNally: That the Board direct the Chair to send a letter to the BCTF congratulating the Federation on its November 10, 2016 victory at the Supreme Court of Canada. 3. McNally: That the Board instruct the Chair prepare the necessary documents to effect withdrawal of this Board from BCSTA as soon as possible.
A.3: Business Arising From Minutes: That the Board amend Bylaw 9250.2 Notices of Motion to delete the words “and may vote” from Item #3. / Carried. Unanimous. Read three times.
a) Election of Chair: Nominated: Loring-Kuhanga, McNally. McNally declined the nomination with thanks. Acclaimed: Loring-Kuhanga.
D.1 b) i i. That the Board instruct the Chair to write a letter of support expressing our sincere condolences to the Abbotsford school community for the tragedy and loss of life of Abbotsford Senior Secondary student Letisha Reimer. / Carried. Unanimous.
D.2 b) Recommended motions (because they carried in the OPP Standing Cttee meeting) Watters sever #3, Whiteaker sever #8. i.Delete Policy 2123.044 Supervisor of Data Processing. / Carried. Unanimous. ii. Regulations for deletion, information only (Trustees debate Policy; senior admin deals with Regulations) iii.Approve naming basketball court in teaching gym at Oak Bay High “ the Don Horwood Court”. / Carried. Unanimous. iv.Policy SubCommittee Report (pp 68-72) v. Delete Policy 3526 Emergency Repairs to School Plant. / Carried. Unanimous.
vi.Retain Policy 3545.2 Field Trips ; replace “the Board of School Trustees” with “the Board of Education”. / Carried. Unanimous.
vii. Retain Policy 3545.25 Overnight Accommodation; replace “the Board of School Trustees” with “the Board of Education”. / Carried. Unanimous. viii. That the Board request senior staff to establish a link on the District website to provide the public with information pertaining to the Superintendent’s and Trustees’ annual expenses, updated at the end of each fiscal year, and including the first two years of this term./ Carried. For: Ferris, Loring-Kuhanga, McNally, Nohr, Orcherton, Paynter, Watters, Whiteaker Abstain: Leonard ix. Regulation 3323 Purchasing Services: Info only; many changes.
Education Policy and Directions: No motions.
i. That the Board retain Policy 3501 Annual Operating Budget and replace the words “mission and goals statement as written in the Achievement Contract” with “Strategic Plan” in the Policy. / Carried. Unanimous.
A. Bylaw 9130.1 The Education Policy and Directions Committee (Pp 28-34 agenda for substance of rationale and changes ): That the Bylaw be read 3 times. / Carried. Unanimous.
B. Bylaw 9130.2 Operations Policy and Planning Committee:(Pp 28-34 agenda for substance of rationale and changes ) That the Bylaw be read 3 times. / Carried. Unanimous.
C. Bylaw 9130.3 Policy SubCommittee: That the Bylaw be read 3 times. / Carried. Unanimous.
1. Watters: That the Board instruct the Chair to write Board Chairs SD62 and 63 outlining our desire to work with them to advocate for 3 separate enveloped funds [funds that would not result in a top up to the amount of public taxes already diverted to subsidize private schools] to address the cost pressures of 1) curriculum implementation 2) staffing costs and 3) implementation of the 2002 [teachers’] collective agreement language , with the goal that a joint letter to the Ministry of Education could be developed and sent to the Minister of Education (copying media and all local MLAs) outlining not only the cost pressures but also w the ways in which these dedicated funds will improve learning conditions and outcomes for students. / Carried. Unanimous.
i. Letter supporting Victoria Host Cttee re hosting Francophone Games. / Carried. Unanimous.
ii. Retain Policy 3501 Annual Operating Budget but replace “mission and goals statements written in Achievement Contract” with reference to “Strategic Plan“./ Carried. Unanimous.
iii.Retain Policy 3450.1 School (Non-Pubic) Funds. / Carried. Unanimous.
iv. (Individual consideration: Secretary-Treasurer): All 3 readings of Bylaw 9130.1 Education Policy ad Directions Committee./ Read 3 times. / Both carried unanimously.
v. (Individual consideration: Secretary-Treasurer): All 3 readings of Bylaw 9130.2 Operations Policy and Planning Committee. All 3 readings. / Both carried unanimously.
vi. (Individual consideration: Secretary-Treasurer) All 3 readings of Bylaw 9130.3 Policy Sub Committee. / All 3 readings./ Both carried unanimously.
vii. That the Board instruct the Chair to write Board Chairs SD62 and 63 outlining our desire to work with them to advocate for 3 separate enveloped funds [funds that would not result in a top up to the amount of public taxes already diverted to subsidize private schools] to address the cost pressures of 1) curriculum implementation 2) staffing costs and 3) implementation of the 2002 [teachers’] collective agreement language , with the goal that a joint letter to the Ministry of Education could be developed and sent to the Minister of Education (copying media and all local MLAs) outlining not only the cost pressures but also w the ways in which these dedicated funds will improve learning conditions and outcomes for students. / Carried. Unanimous.
H.1 New Business a) Election of Standing Committee Chairs (done informally by members of each standing committee): New Chairs for both Committees: Education Policy and Directions: Whiteaker; Operations Policy and Planning: Watters.
a) Nohr: That the Middle School Review TOR be accepted. / Carried as amended by Watters below. Unanimous. / Watters: Strike “final” and just state “a report”. / Consensus.
i.Board accept TOR for District Middle School Review Committee [p 22 agenda] as amended./ Carried. Unanimous.
b) Recommended Motions: Policies all outdated and / or addressed by other Policies / Regulations. / All carried. Unanimous.
i. That the Board delete Policy 4135.4 Teacher Staff Grievance Procedure .
ii. That the Board delete Policy 5126 Awards and Recognition .
iii. That the Board delete Policy 5127 Recognition Ceremonies.
iv. That the Board approve the posting of the following 2017/2018 and 2018/2019 school year calendars on the School District’s website for a period of one month.
b) SPIR [Seismic Project Identification Report] Costs Restricted Capital Funding Request: That the Board direct the Superintendent to make application to the Ministry of Education to access $235,753 in restricted capital to fund the completed SPIR work. / Carried. Unanimous.
Cancelled due to snow. Environmental Education Plan will be on the Operations Policy and Planning agenda, Monday Feb 14.
i) That the Board agree to give all 3 readings of the 2016/17 Amended Annual Budget Bylaw at this meeting./ Carried. Unanimous.
ii) That the Amended Annual Budget Bylaw for 2016/17 in the amount of $223,083,534 be read all 3 times, Chair and Secretary-Treasurer be authorized to sign, seal and execute this Bylaw on behalf of the Board. / Carried. Unanimous.
B. Policy 1240 School Volunteers (Pp35-41 agenda – Superintendent’s rationale p 35; SD61 Guidelines here ) // McNally: Motion to refer this back to Policy Committee for further study./ Defeated. For: McNally Against: Leonard, Paynter, Watters // Moved: Superintendent review the Regulation and provide more clarity. / Carried. Unanimous.
A. Leonard: That the Board direct the Superintendent to provide the Board an updated organization chart when changes are made. [Prior to summer of 2015 SD61 organization charts were non existent, and then after my requests for provision 2012-15, very limited. Now very complete.] / Carried. Unanimous.
b) Recommended motions.For exact wording see agenda. / McNally: Request to sever out iii for debate.
i.All 3 readings of 2016/17 amended budget bylaw approved at this meeting. / Carried. Unanimous.
ii. That the amended Annual Budget for fiscal year 2016-17 amount $233,083,534 be read 3 times and adopted./ Carried. Unanimous.
iv. That the board direct the Superintendent revise the regulation and associated with Policy 1240 School Volunteers to bring clarity to the regulation with respect to volunteers in schools. / Carried. Unanimous.
v. That the Board direct the Superintendent to provide the Board an updated organization chart when changes are made./ Carried. Unanimous.
i) That the board provide the following motion to the BCSTA AGM: “That the BCSTA Board of Directors request the legislative committee (or other ad hoc committee) to review the BCSTA current bylaws to ensure they continue to best serve the membership and the organizational structure and bring any recommendations to the 2017 AGM.” / Carried. Unanimous.
ii. That the Board provide the following motion to the BCSTA AGM: “That the BCSTA urge government to bring Early Childhood Development and the appropriate for funding under the responsibility of the Ministry of Education.”/ Withdrawn with consent of the meeting.
4.Education Policy and Directions Standing Committee: Chair Whiteaker; Ferris, Nohr, Orcherton ) Present for Ed Policy: Ferris, Nohr, Whiteaker (appointed members with vote) / Leonard, Loring-Kuhanga (ex officio), McNally, Paynter, Watters Absent: Orcherton ./ No motions. Inclusive education presentations from senor administration; questions.
April 28. // McNally: That the Board support the April 28 Day of Mourning. / Carried. Unanimous.
[Reports from Committee members were never required until my motions of June 2015. Several committees Trustees were assigned to in the 2012 term (and for years before) never met – or didn’t even exist.
i) That the Board support the Day of Mourning, April 28, 2017 and communicate support to all employees. / Carried. Unanimous.
E.1 b) One Learning Community Ad Hoc Committee : That the Board approve the terms of reference for the One Learning Community Ad Hoc Committee./ Carried unanimously as amended below. // McNally: We just heard from CUPE 382 and the work of Terry at Northridge (custodian); we need CUPE 382 represented. Where is ASA? Why are Executive members from the GVTA specified when not Executive of other groups / unions? Not the executive. The unions can decide how to send reps. And why the variations in numbers, some groups 3, some 1? // Watters: Motion to amend: Add to “membership”: reps from Allied Specialists Association, CUPE 382, Songhees and Esquimalt Nations, Principals and vice Principals Association, student voice, and GVTA 1 rep each from elementary, middle and high school . / Carried. Unanimous.
H.1 New Business a) Whiteaker: Motion from last meeting re BCSTA withdrawn. [Whiteaker: That the Board provide the following motion to the BCSTA AGM: “That the BCSTA urge government to bring Early Childhood Development and the appropriate for funding under the responsibility of the Ministry of Education.”/ Withdrawn with consent of the meeting. Was carried unanimously by Vancouver Island School Trustees Association. So looks like it’s back on the table.] / Carried at this meeting. Unanimous.
i. That the Board approve revised Bylaw 9360 General Meeting of the Board to reflect the opportunity for stakeholder partners to comment (but not vote) on agenda items at Board of Education meetings. / Carried. Unanimous.
Committee agreed to move ii and ii to Board meeting as they are actions of the Board.
v. That the Board direct the Superintendent to extend the timeline of the Public Engagement and Communications Committee to include the 2017-18 school year. / Carried. Unanimous.
F. Policy Sub-committee Report: Recommended motions:/ All carried unanimously.
i. That the Board delete Policy 2123.040 Manager Building Operations.
ii. TTB delete Policy 2123.045 Supervisor of Maintenance.
iii. TTB delete policy 2123.046 Supervisor of Construction.
i. McNally : That the Board approve allocating the one-time operating budget surplus of $1.4million as follows: Support for Student Tech $3400K, Student Breakout Rooms $400K, Environmental Upgrades $200L, Shop Upgrades $400K.
ii) Watters: add before Orcherton’s: : Postpone decision on rental increase for OSCs until further discussion and consultation with our stakeholders. / Carried. Unanimous.
i) That the Board approve the proposed District facilities rental rates effective July 1/17 to support reinvestment in facilities and child care opportunities. /Defeated unanimously as amended. // McNally: Amendment: Apart from OSC and daycare fees. / Amendment carried. // Paynter: Motion to table [postpone or refer!] until review of all rates for all community members. / Carried.
b) New Business: McNally:: That the Board approve allotting the 2017/18 one time operating budget surplus of $1.4 million as follows: Support for Student Technology $400K, Inclusive Learner Spaces [McNally objection to this term for student breakout rooms for students having difficulty in classrooms] $400K, Environmental Upgrades $200K, Shop Upgrades $400K. // Loring-Kuhanga: That the Board postpone allocation of discretionary items for 2018 Until the June or September Board meeting. / Defeated // Whiteaker: Refer [postpone] to June Board meeting, senior administration to bring back suggested option. / Carried unanimously.
i.That the Board give all 3 readings of the 2017/18 budget Bylaw at this meeting. [Has to be carried unanimously.] / Carried. Unanimous.
ii.That the Board 2017/18 Annual Budget Bylaw $229,849,054 be read a 1st, 2nd, and 3d time, adopted April 19, and that the Secretary-Treasurer and Board Chair be authorized to sign, seal and execute this Bylaw on behalf of the Board.
i. Whiteaker (from the floor): That the SD61 Board host the next VISTA (Vancouver Island School Trustees Association) meeting. In Spring 2018. / Carried. Unanimous.
iv. TTB approve BAA course Political Science 12. / Carried. Unanimous.
B. Whiteaker: TTB direct the Superintendent to review lunch monitor guidelines, training, student/supervisor ratio, and costs for additional programming and bring this report to either the Operations Policy and Planning Committee or the Education Policy and Directions Committee or to the Board. / Carried. Unanimous.
A. Watters: TTB instruct the Chair to write to the Ministry of Children and Family Development requesting their support for childcare applications for capital funding, and expressing the Board’s support for child care at district schools. / Carried as amended below. Unanimous. // McNally: Amendment” insert “providers” before “applications”. / Carried. Unanimous.
i. McNally : TTB direct the Superintendent to develop a draft TOR for an ad hoc committee to be formed to explore the feasibility of reopening schools currently leased or used for other purposes, to be presented at the September OPP meeting.
i. TTB instruct the Chair to write to the Ministry of Children and Family Development requesting their support for child care providers’ applications for capital funding, and expressing the Board’s support for child care at district schools. / Carried. Unanimous.
b. McNally: TTB direct the Superintendent to develop a draft Terms of Reference for an ad hoc committee to be formed to explore the feasibility of reopening schools currently leased or used for other purposes to be presented at the September Operations Policy and Planning Committee meeting. / Moot; will be addressed by Ad Hoc Student Registration and Enrolment Committee.
c. McNally: TTB direct the Chair and the Superintendent (or their delegates, and other personnel they wish to include) to 1. develop a written protocol for replies to email comments and inquiries from SD61’s stakeholders that clarifies i. when the Chair will write a response and when the Superintendent / District Administration will write the response ii. when all trustees can expect talking points / backgrounders on emergent issues iii. how and when all trustees will be informed that responses have been sent iv. timeline for reply v. timeline for Vice Chair to be considered acting Chair if Chair is not able to be contacted. / Carried as amended. // Leonard: Amendment: TTB direct the Superintendent to develop protocols for replies to SD61 stakeholders./ Carried. Unanimous // Watters: TTB refer this motion to the Public Engagement Committee./ Carried. Unanimous.
Superintendent: Presenters please limit to 15 minutes. Facilities plan that comes next is closely related to enrolment and transfer recommendations. Invite you to stay to hear about the challenges the District faces. Reopen schools? Re-examine boundaries? Review French Immersion, how, where, what looks like? Portables?
Recommended motion (recommended by the Committee): TTB accept the recommendations of the Student Registration and Transfer Ad Hoc Committee.
Recommended (by Secretary-Treasurer) motion: TTB delete Policy 2127.060 Psychologist, 2127.062 Speech and Language Specialist, Policy 2127.063 District Counsellors. / Carried. Unanimous.
Leonard: TTB acccept draft Facilities recommendation as presented: 1. District Facilities Ad Hoc Committee continue to monitor and provide ongoing feedback of the activities pursuant to this Plan. 2. District ensures when planning major retrofits, upgrades, rebuilds or general Annual Facilities Grant planning that appropriate space for itinerant teachers and other professionals be a priority. 3. Superintendent recommends changes to Policy 5117 – School Attendance Areas to include 4 provisions (see p 44 agenda) 4. District ready to the Ministry of Education highlighting difference between Ministries capacity and District determination of functional capacity. 5. District insurer that enrolment priorities as a result of the Student Registration and Transfer Committee be applied and that schools above 90% functional capacity be reviewed following the completion of the setting of priorities. 6. District retain Richmond, Lampson, and Sundance/Bank Street with the possibility of future use. 7. All Facilities planning, including major retrofits, upgrades, new builds and Annual Facility Grant planning incorporate principles of equity, sustainability and environmental responsibility. 8. Superintendent and Board review, revise and then apply Policy and Regulation 3110 – Presentation of New Educational Programs when considering any new program. 9. District review its current shop programs to ensure that the level of shop programming available in our schools is supportable for the long-term. 10. Students be canvassed on their preference on school amenities, facilities and programming. 11. Ensure that the District has a plan to address our capital maintenance deficit. [Need $150 million to remedy this.] 12. Ensure that the District recovers full costs(capital and operating) from its rentals and leases. 13. District ensure that sufficient revenue gain from rentals and leases is invested in capital maintenance of facilities associated with rental or lease. District should ensure competitive market rates for rentals and leases for outside uses wherever possible. 14. District support childcare providers on our sites. [Supported applications from 10 to expand footprint on SD61 sites.] 15. Board identify parcels of land that are not anticipated to be needed for educational purposes for potential medium-term lease to a community partner. 16. Policy 7110.1 Leasing of Closed Schools be updated to prohibit long-term lease of a District property for less than market value.] / Carried. Unanimous.
Back to Leonard’s postponed Enrolment motion from C: That enrolment priorities be 1. Re-enrolling and sibling cohort 2. Catchment sibling 3. New catchment student 4. Non catchment sibling 5. Non-catchment student 6. Non-district student . All 2017 – 2018 enrolments will have children grandfathered until no more siblings enter school, for pathways K – 12.
b) Recommended motions: That the Board approve motions i – v from OPP June 12.
i) That the Board amend the Equity Ad Hoc Committee TOR to extend through 2017-18 school year, and that the committee provide recommendations before the 2018-19 budget process. / Carried. Unanimous.
iv) That the Board accept the Long Term District Facilities Plan report in draft format. / Carried. Unanimous.
Superintendent revise appropriate Policies and Regulations to reflect above changes. 1. English and French program families that could not get into catchment school have 1st right of refusal at catchment school when / if eat becomes available. If seat refused or does not become viable, student treated as catchment student at the non catchment school and pathway. 2. Student leaving French Immersion at a school not their English catchment area school have to apply for transfer to attend the English program . Also applies to any student attending program of choice at non catchment school .
Enrolment priorities apply on transition from elementary to middle school and middle school to high school. If a school space cannot accept all non catchment student requests, priority given to non catchment students currently in pathway over non catchment non pathway students.
Growing student population / equitable placement of International students across District, # of International students capped at 1,050 for 2017-18, reviewed annually by Superintendent and Director of International Student programs.
3. Superintendent review registration process to improve information and documentation requirements as well as possible options for online registration.
Back to Leonard’s grandfathering motion: Defeated.

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