Source: https://www.awi.de/en/kontaktseiten/privacy-protection.html
Timestamp: 2019-04-23 18:38:57+00:00

Document:
Dear visitors to the Internet portal of Alfred-Wegener-Institut Helmholtz-Zentrum für Polar- und Meeresforschung.
Art. 6 (1)(a) of the EU General Data Protection Regulation (GDPR) serves as the legal basis whenever we obtain the consent of the person concerned ("data subject") for the processing of their personal data.
Art. 6 (1)(f) of the EU General Data Protection Regulation (GDPR) serves as the legal basis when processing is necessary to safeguard a legitimate interest of AWI or a third party, and provided this legitimate interest is not outweighed by the data subject’s interests and fundamental rights and freedoms.
The personal data of the data subject is erased, anonymised or blocked as soon as the purpose of the storage ceases to apply. In addition, storage may take place if required by European or national law in EU regulations, laws or other regulations to which AWI is subject. Blocking, anonymisation or deletion of the data also takes place if a storage period prescribed by the standards mentioned expires, unless there is a need for further storage of the data in order to conclude or fulfil the contract.
the IP address of the inquiring computer.
The data is stored in the log files of our systems. Storage of this data together with other personal data of the user does not take place.
The legal basis for the temporary storage of data and the log files is Art. 6 (1)(f) of the EU General Data Protection Regulation (GDPR). Storage in log files is carried out to ensure the functionality of the website. In addition, the data is used to optimise the web pages, to carry out troubleshooting and to ensure the security of our IT systems. These purposes also constitute our legitimate interest in the data processing pursuant to Art. 6 (1)(f) of the EU General Data Protection Regulation (GDPR).
The data is deleted as soon as it is no longer needed to achieve the purpose for which it was collected. In the case of data collection for the provision of the website, the data is deleted when the respective session has ended. If the data is stored in log files, it will be deleted after seven days at the latest. Further storage is possible, in which case the IP addresses are deleted or altered so that identification of the calling client is no longer possible.
The collection of data for the purpose of providing the website and storage of the data in log files is absolutely necessary for the operation of the website. Consequently, there is no right to objection on the part of the user.
The storage and evaluation of data is carried out solely on a central server operated by AWI. In addition to the central website www.awi.de, it is also used by most project websites assigned to AWI.
The legal basis for the processing of users’ personal data is Art. 6 (1)(f) of the EU General Data Protection Regulation (GDPR). Processing the personal data of users enables us to analyse how our users utilise the website. By evaluating the acquired data, we are able to compile information on the use of the individual components of our website. This helps us to continuously improve our website and its user-friendliness. These purposes also constitute our legitimate interest in the data processing pursuant to Art. 6 (1)(f) of the EU General Data Protection Regulation (GDPR). By anonymising the IP address, sufficient consideration is given to the interests of users in protecting their personal data.
The data is erased after formation of the final annual totals for the access statistics.
1. Activate the “do not track” setting in your browser. As long as this setting is active, our central server will not be able to store any of your data. Important: The “do not track” instruction usually only applies to the device and the browser in which you activate the setting. If you use several devices/browsers, you have to activate “do not track” separately everywhere.
2. Use our opt-out function. Click on the tick in the following option box to stop or reactivate data collection. As long as this option box is deactivated, our central server will not be able to store any of your data. Important: For the opt-out, we need to store a special recognition cookie in your browser. If you delete it or utilise a different PC/browser, you will need to revoke data collecting again on this page.
Storage of this data together with other personal data of the user does not take place.
· "_pk_id.44.a4d7" – Piwik (Matomo) ID for tracking.
· "_pk_ses.44.a4d7" – Piwik (Matomo) session for tracking.
· "fe_typo_user" – TYPO3 cookie for distinguishing between front end users.
User data gathered by technically necessary cookies is not utilised to prepare user profiles. These purposes also constitute our legitimate interest in processing personal data, pursuant to Art. 6 (1)(f) of the EU General Data Protection Regulation (GDPR).
Cookies are stored on the user's computer, which transmits them to our site. For this reason, you, as the user, also have full control over the utilisation of cookies. You can deactivate or restrict the transmission of cookies by changing your Internet browser settings. Cookies that have already been saved can be deleted at any time. This can also be done automatically. If cookies for our website are deactivated, you may find that not all of the website's functions can continue to be utilised in full.
The legal basis for processing the data when using the contact form, if the user’s consent has been given, is Art. 6 (1)(a) of the EU General Data Protection Regulation (GDPR). Personal data from the input screen is processed solely for the purpose of acting on the contact request. The data is deleted as soon as it is no longer needed to achieve the purpose for which it was collected. This is the case when the relevant conversation with the user has ended or when the user’s request has finally been processed. The conversation has ended when it is apparent from the circumstances that the issue in question has been finally clarified. The user may at any time withdraw their consent to the processing of personal data vis-à-vis the contact persons listed.
Right to lodge a complaint with a supervisory authority (Art. 77 GDPR). For AWI, this is the Landesbeauftragte für den Datenschutz und Informationssicherheit (State Data Protection and Freedom of Information Officer), Arndtstrasse 1, 27570 Bremerhaven.
In order to protect our users' privacy and data, we use the tried-and-tested two-click process, also known as the Shariff solution, for sharing content in social networks. The use of this process means that our websites are delivered with inactive buttons that do not transfer any data to social networks. Users can nonetheless manually activate the buttons, thereby creating a connection to their preferred network (first click). The second step involves the user then giving their recommendation (second click). Activating one of the buttons in the first step therefore means that the user consents to transmit data to the social network concerned for this one page and for the requested service.
We have integrated components of Facebook on some of our web pages. Facebook is a social network.
A social network is a social meeting place on the Internet, an online community that generally enables users to communicate with one another and to interact in a virtual space. Among other things, Facebook enables the users of its social network to create private profiles, upload photos and build a network by means of friend requests.
Facebook is operated by Facebook, Inc., 1 Hacker Way, Menlo Park, CA 94025, USA. If you live outside the USA or Canada, the controller for the processing of personal data is Facebook Ireland Ltd., 4 Grand Canal Square, Grand Canal Harbour, Dublin 2, Ireland.
Each time you access one of the individual pages of the website operated by us as the controller and on which a Facebook component is integrated, the browser of your IT system is automatically prompted by the Facebook component to download an image of the Facebook component from Facebook. An overview of all Facebook plug-ins can be found at https://developers.facebook.com/docs/plugins/?locale=de_DE. In the course of this technical procedure, Facebook receives information about which specific pages of our website you have visited.
If you are logged into Facebook at the same time, Facebook recognises which specific sub-page of our website you visit every time you access our website, for the entire duration of your visit. This information is collected by the Facebook component and assigned to your Facebook account by Facebook.
Facebook will in each case be notified via the Facebook component that you have visited our website, provided you are simultaneously logged into Facebook when accessing our website; this takes place irrespective of whether you click the Facebook component or not. If you do not agree to such transmission of information to Facebook, you can prevent it by logging out of your Facebook account prior to accessing our website.
Facebook’s data policy, which can be retrieved from https://de-de.facebook.com/about/privacy/, provides information about the collection, processing and use of personal data by Facebook. It also explains the settings Facebook offers to protect your privacy. In addition, a number of applications are available that make it possible to prevent the transfer of data to Facebook. You can use such applications to prevent your data being transferred to Facebook.
We have integrated components of Twitter on some of our web pages. Twitter is a multilingual, publicly accessible micro-blogging service where users can publish and share so-called tweets, i.e. short messages limited to 280 characters. These short messages can be accessed by anyone, i.e. also by individuals not registered with Twitter. Twitter makes it possible to address a broader audience via hashtags, links or retweets.
Each time you access one of the individual web pages operated by us as the controller and on which a Twitter component is integrated, the browser of your IT system is automatically prompted by the Twitter component to download an image of the Twitter component from Twitter. Please see https://help.twitter.com/de/using-twitter/embed-twitter-feed for more information on the Twitter timeline.
If you are logged into Twitter at the same time, Twitter recognises - with each visit of our website on which the Twitter component is used - which specific sub-page of our website you visit. This information is collected by the Twitter component and assigned to your Twitter account by Twitter.
Twitter will in each case be notified via the Twitter component that you have visited our website, provided you are simultaneously logged into Twitter when accessing our website; this takes place irrespective of whether you click the Twitter component or not. If you do not agree to such transmission of information to Twitter, you can prevent it by logging out of your Twitter account prior to accessing our website.
We also use YouTube for the embedding of videos as well as Adobe Spark (e.g.: https://www.awi.de/im-fokus/eisschilde/schelfeis-abbruch.html) and have incorporated blogs from the Helmholtz blog portal.

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