Source: http://cityofhenderson.org/code%20book/chapter%201%20-%20administrative/article%205%20-%20meetings.htm
Timestamp: 2019-04-24 10:24:58+00:00

Document:
(3) Advisory committees of the bodies listed above.
(2) The vote to hold a closed session shall be taken in open session. The vote of each member on the question of holding a closed session, the reason for the closed session, and the time when the closed session commenced and concluded shall be recorded in the minutes. The public body holding such a closed session shall restrict its consideration to matters during the closed portions to only those purposes set forth in the minutes as the reason for the closed session. The meeting shall be reconvened in open session before any formal action may be taken. For purposes of this section, formal action shall mean a collective decision or a collective commitment or promise to make a decision on any question, motion, proposal, resolution, order, or ordinance or formation of a position or policy but shall not include negotiating guidance given by members of the public body to legal counsel or other negotiators in closed sessions authorized under subdivision (a) of subsection (1) of this section.
(3) Any member of the public body shall have the right to challenge the continuation of a closed session if the member determines that the session has exceeded the reason stated in the original motion to hold a closed session or if the member contends that the closed session is neither clearly necessary for (a) the protection of the public interest or (b) the prevention of needless injury to the reputation of an individual. Such challenge shall be overruled only by a majority vote of the members of the public body. Such challenge and its disposition shall be recorded in the minutes.
(4) Nothing in this section shall be construed to require that any meeting be closed to the public. No person or public body shall fail to invite a portion of its members to a meeting and no public body shall designate itself a subcommittee of the whole body for the purpose of circumventing the provisions of this Article. No closed session, informal meeting, chance meeting, social gathering, or electronic communication shall be used for the purpose of circumventing the provisions of this Article.
§1-506 MEETINGS; MINUTES. (1) Each public body shall keep minutes of all meetings showing the time, place, members present and absent, and the substance of all matters discussed.
(2) The minutes shall be public records and open to public inspection during normal business hours.
§1-509 MEETINGS; PUBLIC PARTICIPATION. (1) Subject to the provisions of this Article, the public shall have the right to attend and the right to speak at meetings of public bodies and all or any part of a meeting of a public body, except for closed meetings called pursuant to section 1-504, may be videotaped, televised, photographed, broadcast, or recorded by any person in attendance by means of a tape recorder, camera, video equipment, or any other means of pictorial or sonic reproduction or in writing.
§1-510 MEETINGS; ORDER OF BUSINESS. All meetings of the Governing Body shall be open to the public. Promptly at the hour set by law on the day of each regular meeting, the members of the Governing Body, the Municipal Clerk, the Mayor, and such other Municipal officials that may be required shall take their regular stations in the meeting place, and the business of the Municipality shall be taken up for consideration, and disposition in the manner prescribed by the official agenda on file at the office of the Municipal Clerk.
§1-512 MEETINGS; ANNUAL ORGANIZATIONAL MEETING. (1) The newly elected City Council shall convene at the regular place of meeting in the Municipality on the second Tuesday in December in each year at 7:30 p.m. and proceed to organize themselves for the ensuing year. The Mayor shall call the meeting to order. The City Council shall then proceed to examine the credentials of their new members and other elective officers of the Municipality to see that each has been duly and properly elected and to see that such oaths and bonds have been given as are required.
(2) President of Council. After ascertaining that all members and officers are duly qualified, the City Council shall then elect one of their own body who shall be styled as President of the Council.
(3) Appointive Officers. The Mayor shall nominate his candidates for appointive offices, board members and Municipal employees; and said officers, board members and City employees shall hold office until their successors are duly appointed and qualified.
(4) Assuming Office. It is hereby made the duty of each and every member of the City Council of the Municipality, or their successors in office and of each officer hereafter elected to any office, to qualify prior to the second Tuesday in December following his election, and at 7:30 p.m. upon the second Tuesday in December following his election, each officer elected at the Municipal election shall take possession of his office. All appointive officers shall qualify within two (2) weeks following their appointment.
§1-513 MEETINGS; REGULAR MEETING. (1) The meetings of the City Council shall be held in the meeting place of the Municipality. Regular meetings shall be held on the second Tuesday of each month at the hour of seven-thirty (7:30) o̓clock p.m. at the City Hall Council Chambers.
§1-514 MEETINGS; SPECIAL MEETINGS. (1) Special meetings may be called by the Mayor, or by three members of the City Council, the object of which shall be submitted to the Council in writing. The call and object, as well as the disposition thereof, shall be entered upon the journal by the Municipal Clerk. On filing the call for a special meeting, the Municipal Clerk shall notify the Councilmembers of the special meeting, stating the time and its purpose. Notice of a special meeting need not be given to a Councilmember known to be out of the state, or physically unable to be present. A majority of the members of the City Council shall constitute a quorum for the transaction of business, but a smaller number may adjourn from day to day and compel the attendance of the absent members. Whether a quorum is present or not, all absent members shall be sent for and compelled to attend.
(e) No more than one-half of the governing body̓s or advisory committee̓s meetings in a calendar year are held by videoconference.
Videoconferencing shall not be used to circumvent any of the public government purposes established in this Article.
(2) For purposes of this section, videoconferencing shall mean conducting a meeting involving participants at two or more locations through the use of audio-video equipment which allows participants at each location to hear and see each meeting participant at each other location, including public input. Interaction between meeting participants shall be possible at all meeting locations.

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