Source: https://www.icu-net.de/en/association/about-us/data-protection.html
Timestamp: 2019-04-23 20:25:15+00:00

Document:
Data protection - ICU e.V.
You can generally use the websites of ICU e.V. without indicating any personal data. If a data subject wants to use any special services of ICU e.V. via our website, however, processing of personal data may become necessary. If processing of personal data is required and if there is no legal basis for such processing, we will generally collect consent of the data subject.
The processing of personal data, e.g. the name, address, email address or phone number of a data subject always takes place in correspondence with the General Data Protection Regulation and in correspondence with the state-specific data protection rules applicable to ICU e.V. With this data protection statement, our company wants to inform the public about the type, scope and purpose of the personal data collected, used and processed by us. Furthermore, data subjects will be informed about the rights regarding this data protection statement.
ICU e.V. (managing board) has implemented many technical and organisational measures as the controller for processing in order to ensure the most seamless protection possible concerning the personal data processed via this website. Nevertheless, internet-based data transmissions may generally be subject to safety gaps, so that absolute protection cannot be ensured. For this reason, every data subject is free to transmit personal data to us in alternative ways as well, e.g. by phone.
The data protection statement of ICU e.V. is based on the terms used by the European directive and regulation provider when issuing the General Data Protection Regulation (GDPR). Our data protection statement is to be easily legible and comprehensible both for the public and for our members, customers and business partners. In order to ensure this, we would like to explain the terms used in advance.
Personal data are any data that refer to an identified or identifiable natural person (hereinafter: "Data Subject"). An identifiable natural person is one who can be identified, directly or indirectly, in particular by reference to an identifier such as a name, an identification number, location data, an online identifier or to one or more factors specific to the physical, physiological, genetic, mental, economic, cultural or social identity of that natural person.
Restriction of processing means the marking of stored personal data with the objective of limiting their processing in the future.
The controller or controller responsible for processing is the natural or legal person, public authority, institution or other office who decides about the purpose and means of processing of personal data alone or with others. If the purposes and means of this processing are specified by Union or the Member State law, the controller or the specific criteria of its designation may be specified according to Union law or the law of the Member States.
The recipient is a natural or legal person, public authority, agency or another body, to which the personal data are disclosed, whether a third party or not. Public authorities that may receive personal data within the context of a specific inquiry under Union or Member State law are, however, not deemed recipients.
Third parties are any natural or legal person, public authority, agency or body other than the data subject, controller, processor and persons who, under the direct authority of the controller or processor, are authorised to process personal data.
Consent is any freely given, specific, informed and unambiguous indication of the data subject's wishes by which he or she, by a statement or by a clear affirmative action, signifies agreement to the processing of personal data concerning him or her.
Innovative Community Unterschleißheim (ICU) e.V.
Every data subject may directly contact ICU e.V. (info@remove-this.icu-net.de) at any time and for any questions and suggestions regarding data protection.
The website of ICU e.V. records a number of general data and information every time the website is called up by a data subject or an automated system. These general data and information are stored in the log files of the server. The recording may include the (1) browser types and versions used, (2) the operating system used by the accessing system, (3) the website from which an accessing system reaches our website (so called referrer), (4) the sub-websites that are targeted by an accessing system on our website, (5) the date and time of an access to the website, (6) the internet protocol address (IP address), (7) the internet service provider of the accessing system and (8) other similar data and information that serve to defend against danger in case of attacks to our information-technological systems.
When using these general data and information, ICU e.V. will not draw any conclusions as to the data subject. This information will rather be needed in order to (1) correctly deliver the contents of our website, (2) optimise the contents of our website and advertisements for it, (3) ensure permanent function of our information-technological systems and technology of our website and (4) provide criminal prosecution authorities with the information they need for criminal prosecution in case of a cyberattack. These anonymously collected data and information are therefore evaluated by ICU e.V. statistically and with the target of increasing data protection and data security in our company, in order to finally ensure an optimal protection level for the personal data processed by us. The anonymous data of the server log files are stored separately from any other personal data the data subject indicates.
The website of ICU e.V. contains information based on statutory provisions to permit quick electronic contact with our company and direct communication with us, also including a general address for electronic mail (email address). If a data subject contacts the controller for processing by email or through a contact form, the personal data transmitted by this data subject will be stored automatically. Such personal data that the data subject feely transmits to the controller for processing voluntarily are stored for the purpose of processing or for contacting the data subject. The personal data are not passed on to any third parties.
For contact or subscription to the newsletter, we need your email address and possibly further information. We only use this information internally and will not pass it on to any third parties. This information is passed on unencrypted.
ICU e.V. offers users the option of leaving individual comments referring to specific blog articles on a blog located on the controller's website. A blog is a portal kept on a website, and usually publicly visible, in which one or several persons called bloggers or web loggers can post articles, or write down thoughts in blog posts. The blog posts can usually be commented on by third parties.
If a data subject leaves a comment on the blog published on this website, information on the time at which the comment was entered, and the user name chosen by the data subject (pseudonym), are stored and published, in addition to the comments left by the data subject. Furthermore, the IP address assigned to the data subject by the internet service provider (ISP) will be logged. This IP address is stored for safety reasons, and in case the data subject violates any third-party rights with the comment made or posts any illegal contents. Storage of such personal data therefore takes place in the controller's own interest, in order to permit exculpation in case of violation of laws. The collected personal data will not be passed on to any third parties if such disclosure is not required by law, or required for legal defence of the controller.
The comments made on the blog of ICU e. V. can generally be subscribed to by third parties. In particular, it is possible that a commenter may subscribe to the comments following a comment of his concerning a certain blog article.
If a data subject chooses the option of subscribing to comments, the controller will send out an automatic confirmation email in order to verify in the double opt-in procedure whether the owner of the indicated email address actually chose this option. The option of subscribing to comments can be ended at any time.
The controller for processing processes and stores personal data of the data subject only for the period that is required to achieve the purpose of storage or if this was stipulated in laws or provisions that the controller is subject to by the European directive and regulation provider or any other legislator.
If the storage purpose no longer applies or if any storage period stipulated by the European directive and regulation provider or any other relevant legislator expires, the personal data will be routinely blocked or deleted according to the statutory provisions.
The European directive and regulation provider grants every data subject the right to demand confirmation from the controller of whether any personal data concerning him or her are being processed. If a data subject uses this confirmation right, he or she may contact an employee of the controller at any time.
Furthermore, the data subject has the right to be informed on whether personal data have been transmitted to any third country or any international organisation. If this is the case, the data subject has further the right to demand information on the appropriate safeguards in connection with transmission.
If a data subject uses this information right, he or she may contact an employee of the controller at any time.
The European directive and regulation provider grants every data subject affected by the processing of personal data the right to demand rectification of incorrect personal data concerning him or her without undue delay. Furthermore, the data subject has the right to demand completion of incomplete personal data, under consideration of the purpose of processing — also by way of a supplementary statement.
If a data subject uses this confirmation right, he or she may contact an employee of the controller at any time.
If one of the above reasons applies and a data subject wants to initiate erasure of personal data stored by ICU e. V., he or she may contact an employee of the controller for this at any time. An employee of ICU e. V. will have the erasure request processed without undue delay.
If the personal data were published by ICU e. V. and if our company is required to erase the personal data as controller in accordance with Article 17(1) GDPR, ICU e. V. will take appropriate measures, under consideration of the available technology and implementation costs, including measures of technical nature, in order to inform any other controllers of processing activities that process the published personal data of the fact that the data subject has demanded erasure of all links to such personal data or copies or replications of these personal data from other controllers for processing activities as far as processing is no longer required. ICU e.V. will initiate everything necessary from case to case.
If one of the above conditions applies and a data subject wants to demand restriction of personal data stored by ICU e. V., he or she may contact an employee of the controller for this at any time. An employee of ICU e. V. will initiate restriction of processing.
The European directive and regulation provider grants every data subject affected by processing of personal data the right to receive the personal data concerning him or her that have been provided to a controller by the data subject in a structured, common and machine-readable format. He or she shall further have the right to transmit the data to another controller without impairment by the controller by whom the personal data have been processed, provided that processing was based on consent in accordance with point (a) of Article 6(1) GDPR or point (a) of Article 9(2) GDPR or a contract in accordance with point (b) of Article 6(1) GDPR and processing takes place using automated procedures, provided that processing is not required to perform a task that is in the public interest or to exercise public power that has been assigned to the controller.
Furthermore, the data subject has the right, in the scope of his or her right to data portability in accordance with Article 20(1) GDPR, to demand that the personal data be directly transmitted to another controller as far as this is technically feasible and does not impair the rights and freedoms of other persons.
In order to assert the right to data portability, the data subject may contact ICU e. V. at any time.
The European directive and regulation provider grants every data subject affected by processing of personal data the right to object to processing of the personal data concerning him or her that takes place based on point (e) or (f) of Article 6(1) GDPR at any time based on reasons resulting from his or her special situation. This shall also apply to profiling based on this provision.
ICU e. V. shall no longer process the personal data in case of objection, unless we demonstrate compelling legitimate grounds for processing that override the interests, rights and freedoms of the data subject or if processing serves the establishment, exercise or defence of legal claims.
If ICU e. V. processes personal data for direct marketing purposes, the data subject shall have the right to object to processing of the personal data for the purpose of such marketing at any time. This shall also apply to profiling as far as this is connected to such direct marketing. If the data subject objects to processing for direct marketing purposes towards ICU e. V., ICU e. V. shall no longer process the personal data for such purposes.
Where personal data are processed by ICU e. V. for scientific or historical research purposes or statistical purposes in accordance with Article 89(1) GDPR, the data subject shall also have the right, on grounds relating to his or her particular situation, to object to processing of personal data concerning him or her, unless such processing is necessary for performance of a task carried out for reasons of public interest.
In order to exercise the right to objection, the data subject may contact an employee of ICU e. V. directly. The data subject shall further be free to exercise the right to object in connection with use of services of an automated process of the information society, no matter directive 2002/58/EC, where technical specifications are used.
The European directive and regulation provider grants every data subject affected by processing of personal data the right to not be subject to a decision based on automated processing — including profiling — that has any legal effect towards him or her or that similarly considerably impairs him or her, provided that the decision (1) is not required for conclusion or performance of a contract between the data subject and the controller or (2) is permitted based on the legal provisions of the Union or Member States the controller is subject to and these legal provisions contain appropriate measures to preserve the rights and freedoms and the legitimate interests of the data subject or (3) takes place with the expressed consent of the data subject.
If the decision (1) is required to conclude or perform a contract between the data subject and the controller or (2) if it takes place with the explicit consent of the data subject, ICU e. V. shall implement appropriate measures to safeguard the data subject's rights and freedoms and legitimate interests, at least the right to obtain human intervention on the part of the controller, to express his or her point of view and to contest the decision.
If the data subject wants to assert rights with a reference to automated decisions, he or she may contact an employee of the controller at any time.
The European directive and regulation provider grants every data subject affected by processing of personal data the right to withdraw consent given to processing of personal data at any time.
If the data subject wants to assert his or her right to withdrawal of consent, he or she may contact an employee of the controller at any time.
The data controller collects and processes the personal data of applicants for the purpose of processing the application procedure. Processing may also take place by electronic means.
This is specifically the case if an applicant transmits the corresponding application documents to the data controller electronically, e.g. by email or via a web form on the website. If the data controller concludes an employment contract with an applicant, the transmitted data will be stored for the purpose of the employment relationship, under observation of the legal rules. If no employment contract is concluded between the data controller and the applicant, the application documents will be deleted automatically two months after disclosure of the cancellation decision if erasure is not opposed by any other legitimate interests of the controller for processing. Other legitimate interests in this meaning shall include evidence obligations in proceedings under the general law on equal treatment (Allgemeines Gleichbehandlungsgesetz; AGG).
The controller for processing has integrated components of the company Facebook on this website. Facebook is a social network.
A social network is a social meeting point operated in the internet that usually enables users to communicate with each other and to interact in the virtual space. A social network can serve as a platform for exchange of opinions and experiences or permits the internet community to provide personal or company-related information. Facebook enables the users of the social network, among others, to upload private profiles, upload photographs and network via friendship requests.
The operator company of Facebook is Facebook, Inc., 1 Hacker Way, Menlo Park, CA 94025, USA. The controller for processing of personal data if a data subject lives outside of the USA or Canada is Facebook Ireland Ltd., 4 Grand Canal Square, Grand Canal Harbour, Dublin 2, Ireland.
Every time one of the individual pages of this website that is operated by the controller on which a Facebook component (Facebook plug-in) has been integrated is called up, the web browser on the information-technology system of the data subject will be automatically caused to download a presentation of the corresponding Facebook component from Facebook by the respective Facebook component. For an overall overview of all Facebook plug-ins, see http://developers.facebook.com/docs/plugins/. Within the context of this technical process, Facebook will be informed of which specific sub-page of our website the data subject visits.
If the data subject is logged in with Facebook at the same time, Facebook will recognise the specific sub-page of our website the data subject visits every time the data subject calls up our website and throughout the duration of the respective stay on our website. This information will be collected by the Facebook component and associated with the respective Facebook account of the data subject. If the data subject activates one of the Facebook buttons integrated on our website, e.g. the "Like" button, or if the data subject makes a comment, Facebook will associate this information with the personal Facebook user account of the data subject and store these personal data.
Facebook will be informed via the Facebook component that the data subject has visited our website if the data subject is logged in with Facebook at the same time at which he or she calls up our website; this is done independently of whether the data subject clicks the Facebook component or not. If this kind of transmission of such information to Facebook is not desired by the data subject, he or she may prevent transmission by logging out of his or her Facebook account before calling up our website.
The data protection directive published by Facebook, available under http://de-de.facebook.com/about/privacy/, provides information on the collection, processing and use of personal data by Facebook. Furthermore, it explains which setting options Facebook has to protect the privacy of the data subjects. Additionally various applications are available that permit suppression of data transfer to Facebook, such as the Facebook blocker of the provider Webgraph, available at http://webgraph.com/resources/facebookblocker/. Such applications can be used by the data subject in order to suppress data transfer to Facebook.
The controller for processing has integrated component Matomo on this website. Matomo is an Open-Source software tool for web analysis. Web analysis means the collection, aggregation and evaluation of data concerning the behaviour of visitors on websites. A web analysis tool collects, inter alia, data regarding from which website a data subject came to a website (referrers), which sub-pages of the website were accessed or how often and for how long a subpage was viewed. A web analysis is used mostly to optimise a website and for cost-benefits analysis of internet advertising.
The software is operated on the controller's server; the log data sensitive under data protection law are stored on this server exclusively.
The purpose of the Matomo component is analysis of the visitor flows on our website. The controller uses the data and information acquired, among others, to evaluate use of this website in order to compile online reports that point out the activities on our websites.
Matomo places a cookie on the information-technology system of the data subject. It has already been explained above what cookies are. By placing the cookie, we can analyse use of our websites. By calling the individual pages of this website, the internet browser on the information-technology system of the data subject is automatically caused to transfer data for the purpose of online analysis to our server by the Matomo component. Within the context of this technical procedure, we will obtain knowledge of personal data, such as the internet protocol address of the data subject, which serve, inter alia, to enable us to track the origin of visitors and their clicks.
The cookie is used to store personal data, such as the access time, place from which an access took place and frequency of visits to our website. On every visit to our websites, these personal data, including the internet protocol address of the internet connection used by the data subject, will be transmitted to our server. We will store these personal data. We will not pass on these personal data to any third parties.
The data subject may prevent setting of cookies by our website as already presented above, at any time, by making the corresponding setting in the web browser used and thereby permanently object to setting of cookies. This setting of the web browser used would also prevent Matomo from placing a cookie on the information-technology system of the data subject. Furthermore, a cookie already set by Matomo may be deleted at any time via the web browser or other software programs.
The data subject is also able to object to recording of the data generated by Matomo referring to use of this website and prevent this. For this, the data subject must set an opt-out cookie under the link http://Matomo.org/docs/privacy/. If the information-technology system of the data subject is erased, formatted or reinstalled at a later time, the data subject must set the opt-out cookie again under http://Matomo.org/docs/privacy/. Setting the opt-out cookie, however, may cause the websites of the controller to no longer be fully usable for the data subject. For further information and the applicable provisions on data protection of Matomo, see http://Matomo.org/docs/privacy/.
Point (a) of Article 6(1) GDPR serves as the legal basis for processing activities at ICU e.V. for which we collect consent for a specific processing purpose. If processing of personal data is required for compliance with a contract the contracting party of which the data subject is, as is the case, e.g., during processing activities that are required for delivery of goods or rendering of any other service or compensation, processing shall be based on point (b) of Article 6(1) GDPR. The same shall apply to such processing activities that are required to perform pre-contractual measures, e.g. in cases of queries concerning our products and services. If our association/company is subject to any legal obligation through which processing of personal data is required, e.g. for compliance with tax obligations, processing is based on point (c) of Article 6(1) GDPR. In rare cases, processing of personal data may be necessary in order to protect the vital interests of the data subject or of another natural person. This would be the case, for example, if a visitor was injured in our operation and the name, age, health insurance data or other vital information would have to be passed on to a doctor, hospital or other third parties. In this case, processing would be based on point (d) of Article 6(1) GDPR Finally, processing activities may be based on point (f) of Article 6(1) GDPR. This is the legal basis of processing activities that are not covered by any of the above legal basis if processing is required to preserve a legitimate interest of our company or of a third party, provided that the interests, fundamental rights and fundamental freedoms of the data subjects do not take priority. Such processing activities are permitted to us in particular because they are specially named by the European legislator. It believed in this respect that a legitimate interest could be assumed if the data subject was a customer of the controller (consideration 47 sentence 2 GDPR).
If processing of personal data is based on point (f) of Article 6(1) GDPR, our legitimate interest shall be execution of our business activities to the benefits of all of our employees and shareholders.
The criteria for the duration of storage of personal data are the respective statutory archiving periods. After the end of the time limit, the corresponding data will be routinely deleted if they are no longer required for performing the contract or preparing the contract.
We inform you that the provision of personal data is partially required by law or may result from contractual provisions. It may be necessary for conclusion of a contract that a data subject will provide us with personal data that must be processed by us subsequently. The data subject is obligated, e.g., to provide us with personal data if our company enters into a contract with him or her. Not providing any personal data would have the consequence that the contract with the data subject could not be concluded. Before provision of personal data by a data subject, the data subject must contact an employee. ICU e.V. will inform the data subject from case to case on whether provision of the personal data is required by law or contract, whether there is any obligation to provide the personal data and what consequences not providing the personal data would have.
The following data will be stored every time a page is called : The date and time of the call of the page, the called page or the name of the called file, the data volume transferred and the note whether the access/call was successful. Your internet protocol address will be anonymously stored (the last octet is set to 0). These data may be used further for statistical purposes. Assignment to a natural person is not possible.
You will at any time receive information on your data stored by us free of charge. You may have your data collected by us rectified or deleted at any time. You may withdraw your consent to data collection and use at any time without giving reasons. For this, please contact the address given in the imprint. We will gladly answer any further questions on our notes, data protection and processing of your personal data.
The signatory agrees that the information provided by him or her in the joining declaration and the questionnaire, or otherwise provided by him or her in writing or orally, is processed on paper and/or electronically. All data that is processed serve optimal rendering of the service owed by the contract between the signatory and ICU e.V. These data generally are not passed on. This shall not include information that must be provided to the outside for proper processing of accounting. This may be done in paper form, orally or by phone, as well as in electronic form.
Erasure of the data, also at termination of the membership, shall take place without delay after the end of the statutory documentation and storage obligations.
The signatory has the right to be informed about the stored information at any time.
This data protection statement was compiled by the data protection statement generator of DGD Deutsche Gesellschaft für Datenschutz GmbH, working as external data protection officer of Dachau, in cooperation with the lawyer for data protection law Christian Solmecke.

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