Source: http://www.megawattelectric.com/ethics/
Timestamp: 2019-04-25 11:53:05+00:00

Document:
Ethics | Megawatt Electric, LLC.
Megawatt Electric LLC (“ME”) is committed to performing with excellence at all levels of its organization and to conducting its business with the highest degree of integrity and honesty in accordance with all applicable federal, state, and local laws. ME’s reputation is one of its most important assets, and through adoption of this Policy, ME is documenting in writing its standard of conduct with the intention of preserving and strengthening its reputation for ethical conduct, integrity, skill, and responsibility in its dealings with others and complying with FAR subpart 3.10, a copy of which is provided at Attachment 1.
ME expects every employee to review and understand this policy and to strictly comply with these requirements and applicable federal, state and local law. Employees are never authorized to violate these laws.
In many instances, ME’s work and actions are governed by specific contractual requirements. In addition, many of these items (and others) are specifically governed by state or local law. A list of potentially applicable federal law is attached hereto at Attachment 2 and Attachment 3 and potentially applicable Alaska state law is attached hereto at Attachment 4. ME’s employees are required to familiarize themselves with these requirements as they are applicable.
If an employee is uncertain as to his or her obligations in a specific instance, or unclear as to whether certain conduct is authorized or appropriate, the employee is expected to inquire of management as described further below.
Employees are required to report any actual or suspected violations of this Policy or applicable laws, as further described below. While these reports may be made anonymously and/or confidentially, the reports will be investigated as described below.
ensuring all ME employees with the authority to make certifications of any nature, including but not limited to certifications regarding the quality or nature of the work performed by ME, the appropriateness of pricing information provided by ME, and ME’s entitlement to payment for a specific item, do so appropriately, consistent with the requirements of any such certification.
Failure to comply with this Policy may result in disciplinary action, including termination of any individual’s employment. Serious violations may also subject the company and the violator to serious civil or criminal liability under various federal, state and local laws.
Removal and discipline, up to and including termination, of employees who violate these standards.
State liabilities. Liabilities may be slightly different state by state, but will typically be similar to the federal items listed above.
The Ethics Compliance Officer is responsible for day-to-day enforcement of ME’s Ethics Policy regarding overall conduct of the company’s Management Team, employees, agents and other representatives. The designation of the Ethics Compliance Officer and a more complete description of the Ethics Compliance Officer’s responsibilities are set forth at Attachment 6. The President is responsible for oversight of the Ethics Compliance Officer’s performance and conduct.
The Ethics Compliance Committee reviews information and reports provided by the Ethics Compliance Officer, as well as making recommendations as appropriate for changes to this Policy and any related plans. The members of the Ethics Compliance Committee are selected by the officers of the company. The initial Committee members are identified in Attachment 7.
ME is committed to ensure that its employees and management have access to resources needed to address questions regarding compliance with this code before a violation occurs. Employees are to certify their receipt of this Policy and their commitment to comply with it in the form attached at Attachment 10.
Employees with questions regarding application of this Policy should first contact their supervisor, or the Ethics Compliance Officer for guidance before action is taken that may violate ME’s Ethics Policy.
For questions or reporting call the home office at 907-277-6047 or email ethics@megawattelectric.com. Anonymous reporting can be done through the ME Ethics Hotline 1-888-909-4522 or send an anonymous e-mail message via a link found at www.megawattelectric.com/ethics.
ME maintains a training program appropriate for the work currently under contract. The initial training program acknowledgement is attached hereto at Attachment 8. Employees are expected to attend and participate in those trainings as outlined within the program.
Self-monitoring is key to ME’s Ethics Policy. All ME employees must report all known and suspected unethical or illegal conduct. Reports must be made to either the Ethics Compliance Officer or the employee’s direct supervisor or the ME Ethics Hotline (by either phone or email). Failure to report known wrongful activity is itself a violation of this Policy.
Management and employees who are concerned about directly reporting such wrongful activity to their supervisor or the Ethics Compliance Officer may call the anonymous ME Ethics Hotline 1-888-909-4522 or send an anonymous email message via a link found at www.megawattelectric.com/ethics.
Supervisors receiving reports of possible violations from subordinates shall provide prompt notice to the Ethics Compliance Officer, who shall be responsible for determining the appropriate response and coordinating any subsequent investigation in cooperation with the supervisor.
Any retaliation against any employee who in good faith reports a violation or suspected violation of this Policy is strictly forbidden. Such retaliation is itself considered violation of ME’s Ethics Policy.
The Ethics Compliance Officer, upon receipt of a report or complaint alleging a violation of this Policy, shall immediately authorize an investigation. This investigation shall be conducted by the Ethics Compliance Officer or her designee. The Ethics Compliance Officer shall keep the Ethics Compliance Committee apprised of the investigation and shall provide a written report at the conclusion of the investigation to the Ethics Compliance Committee.
ME will respect the confidentiality of any report or complaint as much as possible, consistent with ME’s legal obligations and the necessity to investigate any allegation that this Policy has been violated.
The investigation may consist of personal interviews and any other method or review as the Ethics Compliance Officer or her designee deems appropriate.
ME may take immediate steps, at its discretion, to protect against any risk of violation it discovers in the course of its investigation.
Employees who violate this Policy may be subject to discipline, up to and including termination.
ME will make timely written disclosure of any violations of this Policy as required by applicable federal, state or local law. The President will be responsible for the submission of this disclosure.
FAR Subpart 3.10; FAR 52-203-13; FAR 52.203-14.
This subpart prescribes policies and procedures for the establishment of contractor codes of business ethics and conduct, and display of agency Office of Inspector General (OIG) fraud hotline posters.
United States, as used in this subpart, means the 50 States, the District of Columbia, and outlying areas.
(a) Requirements. Although the policy in Section 3.1002 applies as guidance to all Government contractors, the contractual requirements set forth in the clauses at 52.203-13, Code of Business Ethics and Conduct, and 52.203- 14, Display of Hotline Poster(s), are mandatory if the contracts meet the conditions specified in the clause prescriptions at 3.1004.
(a) Insert the clause at FAR 52.203-13, Contractor Code of Business Ethics and Conduct, in solicitations and contracts if the value of the contract is expected to exceed $5,000,000 and the performance period is 120 days or more.
(3) In paragraph (d) of the clause, if the agency has established policies and procedures for display of the OIG fraud hotline poster at a lesser amount, the contracting officer shall replace “$5,000,000” with the lesser amount that the agency has established.
United States, as used in this clause, means the 50 States, the District of Columbia, and outlying areas.
(ii) Provide a copy of the code to each employee engaged in performance of the contract.
(2) The Contractor shall promote compliance with its code of business ethics and conduct.
(2) An internal control system.
(B) Ensure corrective measures are promptly instituted and carried out.
(D) Disciplinary action for improper conduct.
(2) Is performed entirely outside the United States.
(ii) Any DHS fraud hotline poster subsequently identified by the Contracting Officer.
(2) Additionally, if the Contractor maintains a company website as a method of providing information to employees, the Contractor shall display an electronic version of the poster(s) at the website.
(3) Any required posters may be obtained as follows.
(c) If the Contractor has implemented a business ethics and conduct awareness program, including a reporting mechanism, such as a hotline poster, then the Contractor need not display any agency fraud hotline posters as required in paragraph (b) of this clause, other than any required DHS posters.
Anti-Kickback Act 41 U.S.C §§ 51-58 Subcontractors at any tier may not pay prime contractors to obtain a government contract.
Conspiracy to Defraud 18 U.S.C. § 286; 18 U.S.C. § 371 Addresses claims and general conspiracy to defraud the government.
False Claims Act, Criminal Liabilities 18 U.S.C. § 287 Sets forth basis for criminal liability.
Theft from Federal Programs 18 U.S.C. § 666 Applies to theft from agencies receiving federal funds by “agents” of those agencies.
False Statements Act 18 U.S.C. § 1001 Prohibitions on false statements, including statements, false entries, oral, and unsworn statements.
Mail and Wire Fraud 18 U.S.C. §§ 1341-1350 Applies mail and/or telecommunications used to defraud the United States.
Major Fraud Act 18 U.S.C. § 1031 Applies to procurement fraud on a government contract or subcontracts thereunder valued at $1 million or more.
Obstruction of Federal Audit 18 U.S.C. § 1516 Audit and inspection (quality assurance) rights.
Sarbanes-Oxley Act of 2002 18 U.S.C. § 1519 Applies to anyone who knowingly alters a document with intent to influence proper administration of any matter within jurisdiction of a department or agency of the United States. Violators are subject to fines, imprisonment for up to 20 years, or both.
Anti-Kickback Act 41 U.S.C §§ 51-58 Prohibits kickback by subcontractors and suppliers.
Contract Disputes Act of 1978 41 U.S.C. § 604 False or unsupported claims submitted to contracting officer; necessity for certification.
False Claims Act 31 U.S.C. §§ 3729-3733 Applies to any request related to the payment of money by the United States, directly or indirectly.
Forfeiture of Claims Act 28 U.S.C. § 2515 Provides for forfeiture of entire claim if any part of it is tainted by fraud.
Program Fraud Act 31 U.S.C. §§ 3801-3812 Administration alternative to litigation in civil false statements and smaller false claims cases.
Truth in Negotiations 10 U.S.C. § 2306a; 41 U.S.C. § 254 Cost or pricing data on negotiated contracts or subcontracts; modifications of contracts in excess of $650,000; necessity for certification.
Taxpayer Identification FAR § 52.204-3 Ownership and tax status of bidder/offeror.
Covenant Against Contingent Fees FAR § 52.203-5 Agents engaged to solicit award.
Small Business Program Representations FAR § 52.219-1 Status of bidder/offeror under various SBA-related preference programs.
Disclosure Statement – Cost Accounting Prac-tices and Certification FAR § 52.230-1 Applicability of cost accounting standards to offeror.
Certification of Independent Price Determination FAR § 52-203-2 Price competition and actions to influence others in submitting offers in connection with a solicitation.
Certificate of Current Cost or Pricing Data FAR § 15.406-2 Applicable when contractor submits cost or pricing data for proposals or modifications (equitable adjustments).
Subcontractor Cost or Pricing Data – Modifications FAR § 52.215-13 Applicable when subcontractor submits cost or pricing data for pricing of contract modifications (equitable adjustments).
Certification Regarding Responsibility Matters FAR § 52-209-5 Debarment (actual or proposed), suspension, defaults, civil or criminal charges of fraud or criminal offense in connection with any public contract or subcontract.
Payrolls and Basic Records FAR § 52.222-8 Certification that Davis-Bacon wages are fully paid and data on pay roll records forms (e.g., social security numbers) is accurate and complete.
Exemption from Application of Service Contract Act Provisions FAR § 52.222-48 Contractor certification that services qualify as “commercial items” and priced based on catalog or market prices.
Recovered Material Certification FAR § 52.223-4 Applies if specification required use of EPA designated products.
NC State and Local Sales and Use Tax FAR § 52.229-2 Certification and payment of NC taxes.
Payments Under Fixed-Price Construction Contracts FAR § 52.232-5 Amounts requested are only for performance in accordance with specifications, terms, and conditions of contract; payments to subcontractor have been made from previous payments; timely payments to subcontractors will be made; and payment request includes no amount which prime contractor intends to withhold (retain) from subcontractor or supplier.
Disputes FAR § 52.233-1 Claims in excess of $100,000.00.
Termination for Convenience Settlement Proposals (Total Cost Basis) FAR § 53.301-SF 1436 Proposal reflects recognized commercial accounting practices and includes only those charges allocable to terminated contract and is fair and reasonable.
Termination for Convenience Schedule of Accounting Information FAR § 53.301-SF 1439 Disclosure of contractor’s accounting practices.
Contract Claims AS 36.30.620 Contractor is required to certify any claim.
Authority to Debar or Suspend AS 36.30.635 Commissioner of Administration or the Commissioner of Transportation and Public Facilities may debar or suspend a person from award of contracts.
Causes for Debarment or Suspension AS 36.30.640 Identifies numerous reasons for debarment or suspension.
Misrepresentations, Fraud, and Attempted Fraud AS 36.30.687 Prohibits the use of misrepresentation or fraud in support of any claim.
Requirement of Good Faith AS 36.30.880 All parties to act in good faith.
Reporting of Anti-Competitive Practices AS.36.30.920 Persons suspecting collusion or anti-competitive practices shall report same to Attorney General.
Civil and Criminal Penalties AS 36.30.930 Sets forth civil and criminal penalties for violations of the requirements of the Procurement Code.
(B) Such a number of contractor employees convicted of violations of criminal drug statutes occurring in the workplace as to indicate that the contractor has failed to make a good faith effort to provide a drug-free workplace (see 23.504).
(iii) Intentionally affixing a label bearing a “Made in America” inscription (or any inscription having the same meaning) to a product sold in or shipped to the United States or its outlying areas, when the product was not made in the United States or its outlying areas (see Section 202 of the Defense Production Act (Public Law 102-558)).
(v) Delinquent Federal taxes in an amount that exceeds $3,000.
(1) The taxpayer has received a statutory notice of deficiency, under I.R.C. §6212, which entitles the taxpayer to seek Tax Court review of a proposed tax deficiency. This is not a delinquent tax because it is not a final tax liability. Should the taxpayer seek Tax Court review, this will not be a final tax liability until the taxpayer has exercised all judicial appeal rights.
(4) The taxpayer has filed for bankruptcy protection. The taxpayer is not delinquent because enforced collection action is stayed under 11 U.S.C. 362 (the Bankruptcy Code).
(b) Indictment for any of the causes in paragraph (a) of this section constitutes adequate evidence for suspension.
The company’s Ethics Compliance Officer is the company’s ethics and business practices coordinator. This person is the company’s first point of contact for all questions by employees and third parties, including governmentagencies and officials, regardingME’s Ethics Policy and related practices.
The Ethics Compliance Officer shall develop procedures necessary to implement and maintain compliance with this code and shall develop and maintain procedures to ensure compliance with the terms and conditions of all contract awards, this code, and all applicable federal, state and local laws.
The Ethics Compliance Officer shall implement and maintain the ME Ethics Hotline and email system by which employees may report instances of improper conduct. Such systems shall provide for anonymous reporting. Instructions on how to make such reports shall be made readily available to all employees and should encourage reporting of all instances of improper conduct.
The Ethics Compliance Officer shall cause a hotline poster conforming to FAR 52.203-14 to be displayed at common work areas and job sites involving performance under all federal contracts. The Ethics Compliance Officer shall also ensure that ME’s website display an electronic version of the hotline poster for the benefit of its employees.
On an annual basis or as appropriate, the Ethics Compliance Officer may perform internal or external audits as necessary to maintain compliance with this code and special requirements imposed by any particular government contract.
On an annual basis, ME’s Ethics Compliance Officer may provide a written report to the Compliance Committee regarding the status of ME’s compliance with terms and conditions of each federal contract held by the company during the current fiscal period. Such reports may also specifically address the status of the company’s compliance under this code including a summary of known investigations of potential wrongdoing and disciplinary actions taken.
As appropriate, ME’s Ethics Compliance Officer may provide a written report to the Compliance Committee regarding the status of ME’s compliance with terms and conditions imposed on all other contracts held by the company, including those with various state and local governments, during the current fiscal period.
ME’s employees receive formal training on this Policy and applicable laws governing compliance on an annual basis and as required by the Training Policy. Such training shall be provided by the Ethics Compliance Officer or legal counsel or their designees. Following completion of initial training, and on an annual basis thereafter, each member of management shall sign to affirm his or her commitment to comply with this Policy.
The Ethics Compliance Officer shall make periodic training opportunities available to supervisors and employees to ensure compliance with this Policy and related internal reporting mechanisms. These opportunities may be offered in connection with other training events or meetings.
The Ethics Compliance Officer shall ensure that all current and future employees are provided a copy of this Policy, and those employees shall certify receipt using the form provided in Attachment Ten.
Identification of Ethics Compliance Committee members.
Role of Ethics Compliance Committee.
ME’s operations are in compliance with all applicable laws and regulations.
The Compliance Committee shall perform periodic reviews of ME’s business practices, procedures, policies, and internal controls for compliance with this code and special requirements of government contracting.
ME. shall hold training for its management level employees at the roll out of this Policy and annually thereafter, or as otherwise necessary to ensure that management is kept informed of changes to the Policy or applicable laws.
ME shall hold initial training on all projects in excess of $5 million to provide training to the management and employees of those respective projects and to ensure they are familiar with the applicable requirements for the job.
ME shall provide ongoing training through use of already scheduled meetings, such as new hire orientation for jobsite employees and safety meetings, to continue raising awareness and discussion within ME of the ethical obligations of ME and its employees.
ME, through its Ethics Compliance Committee, shall continue to assess the needs for training within ME and shall provide such training as it deems appropriate.

References: § 286
 § 371
 § 287
 § 666
 § 1001
 § 1031
 § 1516
 § 1519
 § 604
 § 2515
 § 2306
 § 254
 § 52
 § 52
 § 52
 § 52
 § 52
 § 15
 § 52
 § 52
 § 52
 § 52
 § 52
 § 52
 § 52
 § 52
 § 53
 § 53
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