Source: https://vmb.ca.gov/enforcement/controlled_subs.shtml
Timestamp: 2019-04-22 22:08:58+00:00

Document:
1. Who is required to keep records and file reports?
2. What activities must be recorded?
A “registered individual practitioner” is required to keep records of controlled substances which are dispensed [21 CFR §1304.03(b)] or administered [21 CFR §1304.03(d)].
3. How must records be kept?
Records must be kept for at least 2 years from the date of each inventory or record [21 CFR §1304.04(a)] OR 3 years from the date of the animal’s last visit [21 CCR §2032.3(b)], whichever is greater, and must be available for inspection and copying by authorized Drug Enforcement Administration or Board personnel.
4. What record keeping is required for inventory records?
Veterinarians treating patients must maintain records specified in 21 CFR §1304.11(e)(3).
The reason the substance is being maintained by the registrant and whether such substance is capable of use in the manufacture of any controlled substances in finished form.
5. What records are required for dispensing and administration of controlled substances?
The name and address (or client identification number) of the person to whom it was dispensed.
The name or initials of the person dispensing or administering the substance on behalf of the registrant.
6. What is required to prescribe controlled substances to outside pharmacies?
No refills may be authorized for CII controlled drugs. A new prescription is required for any additional CII controlled drugs prescribed.
Oral or electronic prescriptions are not allowed for CII drugs unless in an emergency. A written prescription must follow to the pharmacist within seven (7) days of an emergency oral prescription.
Prescriptions for CIII-V controlled drugs can be in written form using a California compliant secure prescription form. Prescriptions may also be submitted orally or electronically (faxed) to the pharmacist. The pharmacist will reduce the oral or electronic order into a written prescription.
Refills are allowed for up to 5 refills in a six (6) month period or not more than 120-day supply (whichever comes first) of CIII-V controlled drugs.
Prescriptions submitted to outside pharmacies for controlled substances to be filled should NOT be reported to CURES. The pharmacist (who is the ultimate dispenser) is responsible for the CURES reporting.
A registrant must report the "significant" theft or loss of any controlled substance within one business day of discovery of the theft or loss to the local Field Office of the DEA. [21 CFR §1301.76(b)] For questions concerning how to report lost or stolen prescription pads or forms, please contact the Security Prescription Program at SecurityPrinter@doj.ca.gov.
8. Do I need a DEA- 223 registration to administer and dispense controlled substances under another veterinarian’s DEA registration at the same location?
No, but you are limited to administration and dispensing only. You cannot prescribe for controlled substances without your own individual DEA registration.
9. Is a separate DEA registration required for each physical location?
Yes, the DEA requires a separate DEA registration for each principle place of business or professional practice where controlled substances are stored or dispensed by a person.
10. Can a veterinarian transfer controlled substances to another veterinarian?
Transfers for CIII-V controlled drugs may be made via an invoice and should appear in the drug logs of both practitioners as to where the drugs went and where they came from. The invoice should include the names, contact information and DEA registration numbers of the shipper and receiver, the name, strength, quantity, form and schedule of the controlled substance being transferred and the date of the transfer, along with the date and quantity transferred. Transfers for CII controlled drugs must in addition to invoice, be accompanied by a DEA 222 Form issued by the receiving practitioner. Transfers should be limited to no more than 10% of the practitioner’s normal volume of the normal drug inventory.
Transfers for CII controlled drugs must in addition to invoice, be accompanied by a DEA 222 Form issued by the receiving practitioner.
Transfers should be limited to no more than 10% of the practitioner’s normal volume of the normal drug inventory. Transfers for CII controlled drugs must in addition to invoice, be accompanied by a DEA 222 Form issued by the receiving practitioner.
Transfers should be limited to no more than 10% of the practitioner’s normal volume of the normal drug inventory.
11.	Where can I find a list of controlled drugs and their classifications?
A list of controlled drugs and their classifications can be found here.
12.	How can a veterinarian dispose of expired controlled drugs?
The only method is by reverse distribution using a licensed reverse distributor. Controlled drugs cannot be returned to the prescribing or dispensing veterinarian for disposal. End users must dispose of unwanted or expired controlled drugs by various drug take back programs. DEA registrants cannot use drug takeback programs for disposal of expired or unwanted controlled drugs.
13.	Who may have access to and dispense or administer controlled drugs in a veterinary practice?
Only licensed individuals that are veterinarians (DVMs), registered veterinary technicians (RVTs) or hold a veterinary assistant controlled substance permit (VACSP). Once a controlled substance is in a finished form (bottled and labeled to go home) it may be handled by a veterinary assistant or receptionist during the transaction to an owner.
14.	Why does the pharmacy want my DEA number for prescriptions that are for non-controlled substances?
Pharmacies software systems use a DEA number in lieu of a NPI (National Provider Identifier number). Veterinarians are not eligible for a NPI number and the pharmacy software systems used will not allow the pharmacist to fill any prescription without one of these numbers.
The Bureau of Narcotics Enforcement (BNE) has created a reporting tool for use by veterinarians specifically. More information is located on the BNE website. Additional information about CURES may also be obtained from that website.
The terms used in this bulletin are defined either by federal law or California law or both. Definitions can be found at 21 USC 801, 21 CFR 1300, Health and Safety Code sections 11000 – 11033, and throughout the Veterinary Medical Practice Act and the Pharmacy Law found in the Business and Professions Code.
Veterinarians are specifically covered under the definitions pertaining to dispensing and administering in both federal and state law. Veterinarians may be covered under other definitions, such as researcher, depending upon the nature of their work. All DEA registration holders are subject to record keeping and reporting requirements and the Board has specific authority to enforce state pharmacy laws through B&P section 4170(b). State pharmacy law incorporates federal law enforcement through numerous sections (e.g. section 4052 requiring registration with DEA and 4066 requiring conformity with 21 CFR 1301.28) which the Board is also authorized to enforce through section 4170(b).
Pharmacy Laws, Business & Professions Code section 4000 through 4426.

References: §1304
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 §2032
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