Source: http://bsero.eu/FinancialInstruments/SelectedData/NewsItem/SNN-Notice-of-OGSM-for-10-12-2018/E1A75
Timestamp: 2019-04-25 16:13:40+00:00

Document:
Nuclearelectrica S.A. National Company ("SNN") is hereby notifying the shareholders that, on 08.11.2018, the Board of Directors of SNN approved the summoning of the Ordinary General Meeting of the Shareholders for 10.12.2018 starting from 10:00, at Hotel Capital Plaza, Ion Mincu I Hall, 54 Iancu de Hunedoara Blvd., District 1, Bucharest. The convening notice may be found in Annex 1 to this Report.
The decision of the Board of Directors to convene the GMS was taken following the reception on 06.11.2018 from the majority shareholder, the Ministry of Energy, by the address no. 262423/06.11.2018 registered at SNN under the number 13769/06.11.2018 of a request regarding the preparation and presentation by the administrative management of the company of a Substantiating Report for the proposal to distribute/redistribute dividends to the shareholders, in order to convene the general meeting of shareholders on this subject. The request is grounded in the Memorandum issued by the Minister of Public Finance regarding “The measures undertaken by involved public companies for the application of the provisions of OUG no. 29/2017 regarding the distribution/redistribution of sums recorded under “reported result” and “other reserves” by national companies, authorities and companies with majority state owned equity, as well national authorities”, approved by the Romanian Government on 31.10.2018.
In compliance with the above mentioned, under the provisions of art. II and art. III of OUG no. 29/2017, within the General Meeting of 10.12.2018, will be submitted to the approval of the shareholders the proposal to distribute dividends in compliance with the provisions of art. II and art. III of OUG no. 29/2017, the approval of the value of the total gross dividends in amount of 238.000.000 lei, of the value of the gross dividend per share in amount of 0,78935014 lei, of the dividend payment date of 28 december 2018 and of the payment methods, as per the note which will be published on SNN website on 09.11.2018.
The information materials related to the points included on the agenda shall be available for consultation on the company's website (www.nuclearelectrica.ro) starting as of 09.11.2018, hour 18:30.
CONVENING NOTICE FOR THE ORDINARY GENERAL MEETING OF THE SHAREHOLDERS OF SOCIETATEA NATIONALA NUCLEARELECTRICA S.A.
• The request of the Ministry of Energy no. 262423/06.11.2018, registered at SNN under the number 13769/06.11.2018 regarding the preparation and presentation by the executive management, respectively by the administrative management of the company of a Substantiating Report for the proposal to distribute/redistribute dividends to the shareholders, in order to convene the general meeting of shareholders on this subject. The request is grounded in the Memorandum issued by the Minister of Public Finance regarding “The measures undertaken by involved public companies for the application of the provisions of OUG no. 29/2017 regarding the distribution/redistribution of sums recorded under “reported result” and “other reserves” by national companies, authorities and companies with majority state owned equity, as well national authorities”, approved by the Romanian Government on 31.10.2018.
The Ordinary General Meeting of the Shareholders of Societatea Nationala Nuclearelectrica S.A. on the date 10.12.2018 hours 10:00 (Romania’s time zone), at Hotel Capital Plaza, Ion Mincu I Room, Bd. 54 Iancu de Hunedoara, District 1, (OGMS).
Only the persons registered as shareholders of SNN on the date of 29.11.2018 („Reference Date”) in the shareholder register issued by Depozitarul Central S. A. (Central Depository S.A.) are entitled to attend and vote within the OGMS.
1. The Election of the Secretary of the Ordinary General Meeting of Shareholders.
2. The approval of the distribution of dividends in compliance with the provisions of art. II and art. III of OUG no. 29/2017, the approval of the total value of the gross dividends in amount of 238.000.000 lei, of the value of the gross dividend per share of 0,78935014 lei, of the dividend payment date, namely 28 December 2018 and of the payment method, as provided in the Note presented to the shareholders.
3. Information note on the transactions concluded with the administrators or directors, with the employees, shareholders who own the control of the company or a company controlled by them in compliance with art.52 paragraph (3), letter a) of OUG 109/2011 with the subsequent amendtments and changes throughout 16.08.2018 – 01.10.2018.
4. Information note on the transactions concluded with the administrators or directors, with the employees, shaholders who own the control over the company or a company controlled by them, in compliance with art.52, paragraph (3) letter b) of of OUG 109/2011 with the subsequent amendtments and changes throughout 16.08.2018 – 01.10.2018.
5. The approval of the date 24.12.2018 as registration date in compliance with art. 86, paragraph (1) of Law 24/2017 regarding issuers of financial instruments and market operations, namely the date serving for the identification of the shareholders who will benefit from dividends or any other rights and who will be affected by the resolutions of the OGMS.
6. The approval of the date 21.12.2018 as „ex date”, namely the date prior to the registration date on which the financial instruments which make up the object of the company’s resolutions are traded without the rights derived from the resolution, in compliance with the provisions of art. 2, paragraph (2) letter l) from the ASF Regulation no. 5/2018 regarding issuers of financial instruments and market operations.
7. The approval of the date of 28.12.2018 as payment date, namely the calendar date on which the distribution of the income related to owning securities, either in cash or shares, becomes certain, in compliance with the provisions of art. 178 of the ASF Regulation no.5/2018.
8. The empowerment of the President of the Board of Directors, to sign, on behalf of the shareholders, the OGMS’s Resolutions and any other documents in connection therewith, and to perform any act or comply with any formality required by law for the registration and enforcement of the OGMS’s Resolutions, including the publication and registration procedures thereof with the Trade Register Office or any other public institution. The President of the Board of Directors may delegate all or part of the powers mentioned above to anyone competent to fulfil this mandate.
In case the legal conditions are not met for holding the OGMS on the date of the first calling, a new OGMS, as appropriate, will be called for the date of 11.12.2018, hours 10.00, for the OGMS having the same agenda. In case of a new calling, the reference date appointed for the identification of the shareholders entitled to attend and vote within the OGMS is the same. The OGMS will take place at the Hotel Capital Plaza, Ion Mincu I Room, Bd. 54 Iancu de Hunedoara, District 1, Bucharest.
In compliance with the provisions under Art. 92, paragraph (3) of Law 24/2017, Art. 1171 paragraph 1 of the Law No. 31/1990, Art 189 of Regulation 5/2018 and in compliance with the provisions under Art. 14 of the Articles of Incorporation of the company, one or more shareholders, representing individually or jointly, at least 5% of the company’s share capital, may request, through a petition addressed to the company’s Board of Directors, to introduce some additional items on the agenda of the OGMS and/or the presentation of draft resolutions for the items included or proposed to be included on the OGMS agenda.
- confirmation of company details issued by the Trade Register Office, submitted in original or in copy in compliance with the original, or any other document, in original or in copy, issued by a competent authority of the state where the shareholder is legally registered and which certifies the quality of legal representative, issued within maximum 3 months before the publishing date of the general meeting convening notice, which permits their identification in the SNN shareholders registry issued by Depozitarul Central SA.
- The quality of legal representative is acknowledged based on the list of SNN shareholders at the reference date, received from Depozitarul Central SA. However, if the shareholder has not informed Depozitarul Central in relation to his legal representative or if this information is not included in the SNN list of shareholders at the reference date, then confirmation of company details/similar documents mentioned above must prove the quality of the legal representative.
- The documents certifying the quality of the legal representative prepared in a foreign language shall be accompanied by a translation performed into Romanian by a sworn translator. SNN will not request the legalization or the apostils of the documents with certify the quality of legal representative of the shareholder.
d) Shall be sent to the company’s Registration Office by any kind of delivery with receipt confirmation so that they may be registered at the Registration Office of the company by the date of 26.11.2018 hours 16:00, in a closed envelope, with the note legibly written in capital letters: ”FOR THE ORDINARY GENERAL MEETING OF THE SHAREHOLDERS OF 10.12.2018”; the proposals may be sent by e-mail with the extended incorporated electronic signature in compliance with the Law No. 455/2001 referring to the electronic signature by the date of 26.11.2018 hours 16:00 to the e-mail address aga@nuclearelectrica.ro with the subject: “FOR THE ORDINARY GENERAL MEETING OF THE SHAREHOLDERS OF 10.12.2018”, signed and stamped by the shareholder of its legal representative.
In order to identify and prove the capacity of shareholder of the person who makes proposals for the amendment of the agenda (or who addresses questions in compliance with article 198 of Regulation 5/2018 13, SNN may request the account statement of that particular person which proves the capacity of shareholder and the number of owned shares, issued by Depozitarul Central.
The amended agenda will be published by the Company until 28.11.2018.
Starting with the date of 09.11.2018, 18:30 hours, all the information materials related to issues included on the agenda, the draft resolutions proposed to be adopted by the general meetings and the rules and regulations regarding the organization and development of the general meetings (which include the voting procedure based on representative and the procedure allowing the vote by correspondence) will be available on working days at the company’s headquarters, in Bucharest, No. 65 Polona Street, sector 1, at the company’s Registration Office between 08:30 and 16:30 as well as on the company’s website (www.nuclearelectrica.ro ) . The Company’s shareholders may obtain, at request, copies of the documents referring to issues on the agenda of the OGMS.
The Company’s shareholders, notwithstanding their portion of the share capital, may ask questions in writing with respect to the items on the agenda of the OGMS.
The identification requirements mentioned above within the section regarding the amendment of the agenda are applicable as well for the shareholder natural person and/or legal representative of a legal person who address questions regarding the items on the GMS agenda.
The questions will be sent to the Company’s Registration Office by any kind of delivery, with acknowledgement of receipt, so they be received at the company’s Registration Office by the date of 07.12.2018 hours 14.00, in a closed envelope with the note legibly written in capital letters: ”FOR THE ORDINARY GENERAL MEETING OF THE SHAREHOLDERS OF 10.12.2018”.
The Company may provide a general answer for questions with the same content. It is considered that the Company has answered the questions if the required pertinent information is published on the Company’s website www.nuclearelectrica.ro in the format of Q&A.
The shareholders may send such questions by e-mail with the extended incorporated electronic signature, in compliance with the Law No. 455/2001 referring to electronic signature, by the date of 07.12.2018, hours 14.00, at the address: aga@nuclearelectrica.ro with the subject: “FOR THE ORDINARY GENERAL MEETING OF THE SHAREHOLDERS OF 10.12.2018”.
The shareholders registered in the shareholders register at the Reference Date may attend the OGMS and may vote personally, through a representative or by correspondence.
The rules and regulations regarding the organization and development of the general meeting of the shareholders are available on the Company’s internet page www.nuclearelectrica.ro and include the voting procedure by special or general power of attorney and the procedure allowing the vote by correspondence.
The access of the shareholders entitled to attend the OGMS, at the reference date, is permitted by simply proving their identity for natural persons, based on their identity card and for legal persons and represented legal persons, based on the empowerment given to the representing natural person, with the observation of the applicable legal provisions.
The capacity of legal representative is acknowledged based on the shareholders list at the reference date, received from S.C. Depozitarul Central S.A. However, if the shareholder has not informed Depozitarul Central in relation to his legal representative (so that the shareholders registry reflects this information), then confirmation of company details/similar documents mentioned above must prove the quality of the legal representative; for the Romanian State, the capacity of legal representative is proven based on the appointment decree issued by the President of Romania (copy of the Official Gazette of Romania where the decree is published or extract from a legislative program), in order to prove the capacity of legal representative of the Ministry of Energy.
For all the above mentioned situations, the presented documents in a foreign language (less the identity documents valid in Romania, in Latin characters) shall be accompanied by a translation performed into Romanian or English by a sworn translator, with the exception of the documents which certify the capacity of legal representative prepared in a foreign language, other than English, which will be accompanied by a translation performed by an authorized translator into Romanian or English. SNN will not request the legalization or the apostille of the documents with certify the quality of legal representative of the shareholder.
The shareholders can participate personally or they can be represented in the OGMS by an appointed representative (“Representative”) for whom a special power of attorney was issued, based on the power of attorney form made available by the Company, in compliance with the laws. The power of attorney form can be obtained starting with the date of 09.11.2018, 18:30 hours from the Company’s Registration Office and from the Company’s website (www.nuclearelectrica.ro ). The power of attorney form shall be updated if new items on the OGMS agenda are added.
The special power of attorneys must be filled in and (in 3 originals: one for the shareholder, one for the appointed representative and one for SNN), signed and they must contain specific voting instructions for each item on the OGMS agenda for which the Representative will vote on behalf of the Shareholder (namely vote “for”, “against” or “abstain”). A shareholder may be represented in the OGMS solely by one Representative having a power of attorney issued for the OGMS of 10.12.2018.
The confirmation of company details in original or in copy issued by the Trade Register Office, submitted in compliance with the original, or any other document, in original or in copy, issued by a competent authority of the state where the shareholder is legally registered and which certifies the quality of legal representative, issued within maximum 3 months before the publishing date of the general meeting convening notice which permits the identification of the legal person in the shareholders list issued by S.C. Depozitarul Central S.A, at the reference date. For the Romanian State, the capacity of legal representative is proven based on the appointment decree issued by the President of Romania (copy of the Official Gazette of Romania where the decree is published or extract from a legislative program), in order to prove the capacity of legal representative of the Ministry of Energy.
c) the presented documents in a foreign language (less the identity documents valid in Romania, in Latin characters) shall be accompanied by a translation performed into Romanian or English by a sworn translator, with the exception of the documents which certify the capacity of legal representative prepared in a foreign language, other than English, which will be accompanied by a translation performed by an authorized translator into Romanian or English. SNN will not request the legalization or the apostille of the documents with certify the quality of legal representative of the shareholder.
The special power of attorney is valid only for the GMS for which they have been requested; the representative is obliged to vote in compliance with the instructions formulated by the empowering shareholder, under sanction of vote cancellation.
Generally, a shareholder may empower a single representative to represent him in the GMS. However, the power of attorney may nominate one or more substitute representatives who ensure his representation within the GMS in case the main representative mentioned above is unable to fulfil his mandate. In case the power of attorney nominates more substitute members, an order for the exercise of the mandate will be established.
The representatives of the company cannot receive power of attorney in order to represent shareholders in the OGMS. The rules and regulations regarding the organization and unfolding of the GMS will detail the voting by representative procedure, the shareholders having the obligation to respect the above mentioned regulation, under sanction of losing their voting right by representative in the OGMS.
- The special power of attorney is signed by the shareholder.
The special power of attorney and the declaration the custodian mentioned above must be submitted to SNN, in original, within 48 hours before the GMS, signed, and if applicable, stamped, without other formalities required regarding these documents.
The special power of attorney will be sent to the Company’s Registration Office, with acknowledgement of receipt, so they be received at the company’s Registration Office by the date of 07.12.2018, hours 14.00 in a closed envelope with the note legibly written in capital letters: ”FOR THE ORDINARY GENERAL MEETING OF THE SHAREHOLDERS OF 10.12.2018”.
The special powers of attorney, in Romanian and/or English, may also be delivered by e-mail with extended incorporated electronic signature in compliance with Law No. 455/2001 on electronic signature, no later than 07.12.2018, hours 14.00 at aga@nuclearelectrica.ro, with the subject: “FOR THE ORDINARY GENERAL MEETING OF THE SHAREHOLDERS DATED 10.12.2018”.
As per art. 92, paragraph (10) of Law 24/2017 regarding issuers of financial instruments and market operations, the representation of the shareholders in the GMS may be done by other persons than the shareholders based on a special or general power of attorney. Thus, the shareholder may grant a general power of attorney for a duration of 3 years, allowing his representative to vote in all the issues on the agenda of the GMS of one or more issuers identified by the power of attorney, either individually or by means of a general formulation referring to a certain category of issuers, including acts of disposition on the condition the power of attorney is granted by the shareholder, in quality of client, to an intermediary, in compliance with the legal provisions.
The general powers of attorney, before their first use, are submitted at the headquarters with 48 hours before the GMS, namely until 07.12.2018, 14:00, in copy, stating the compliance with the original under the signature of the representative. SNN retains certified copies of the powers of attorney, mentioning this in the minutes of the GMS.
d) Is the husband/wife, relative or affine up to the forth degree with one of the natural persons provided at letters a)-c).
The proxy cannot be substituted by another person. In case the empowered person is a legal person, it can exercise its mandate through any person part of the administration or management body or by any of its employees.
a) Proof that the proxy is either an intermediary (as per the provisions of article 2, paragraph (1), point (20) of the Law 24/2017) or a lawyer, and that the shareholder is his client.
(i) The confirmation of company details in original or in copy issued by the Trade Register Office, submitted in compliance with the original, or any other document, in original or in copy, issued by a competent authority of the state where the shareholder is legally registered and which certifies the quality of legal representative, issued within maximum 3 months before the publishing date of the general meeting convening notice which permits the identification of the legal person in the shareholders list issued by S.C. Depozitarul Central S.A, at the reference date.
(ii) The capacity of legal representative is acknowledged based on the shareholders list at the reference date, received from S.C. Depozitarul Central S.A. However, if the shareholder has not informed Depozitarul Central in relation to his legal representative or this information is not included in the shareholders list received from Depozitarul Central at the reference date , then confirmation of company details/similar documents mentioned above must prove the quality of the legal representative; For the Romanian State, the capacity of legal representative is proven based on the appointment decree issued by the President of Romania (copy of the Official Gazette of Romania where the decree is published or extract from a legislative program), in order to prove the capacity of legal representative of the Ministry of Energy.
(iii) Copy of the identity card of the representative (BI or CI for Romanian citizens, or passport, for foreign citizens cu personal code number – if applicable in the country of origin).
The documents presented in a foreign language (less the identity documents valid in Romania, in Latin characters) shall be accompanied by a translation performed into Romanian or English by a sworn translator, with the exception of the documents which certify the capacity of legal representative prepared in a foreign language, other than English, which will be accompanied by a translation performed by an authorized translator into Romanian or English. SNN will not request the legalization or the Apostille of the documents with certify the quality of legal representative of the shareholder.
(ii) The general power of attorney is signed by the shareholder, including extended electronical signature, if applicable. The statement must be submitted to SNN in original, signed and stamped, if necessary, with any other formalities. The statement is submitted to SNN together with the general power of attorney.
The general powers of attorney will be submitted to the Company starting with 09.11.2018, 18:30 hours, at the same location and in the same conditions as the informative materials.
The Company’s Shareholders registered on the Reference Date in the shareholders’ register issued by Depozitarul Central S.A. (Central Depository) have the possibility of voting by correspondence, before the OGMS, by means of Ballot Papers for voting by correspondence. The ballot paper can be obtained starting with the date of 09.11.2018, 18:30 hours, from the Company’s Registration Office and from the Company’s website (www.nuclearelectrica.ro) and it shall be updated if new items are added to the OGMS agenda.
(ii) His capacity of legal representative is acknowledged based on the shareholders list at the reference date, received from S.C. Depozitarul Central S.A. However, if the shareholder has not informed Depozitarul Central in relation to his legal representative or this information is not included in the shareholders list received from Depozitarul Central at the reference date , then confirmation of company details/similar documents mentioned above must prove the quality of the legal representative; For the Romanian State, the capacity of legal representative is proven based on the appointment decree issued by the President of Romania (copy of the Official Gazette of Romania where the decree is published or extract from a legislative program), in order to prove the capacity of legal representative of the Ministry of Energy.
b) Delivered by e-mail with extended incorporated electronic signature in compliance with Law No. 455/2001 on electronic signature no later than 07.12.2018, hours 14:00, at aga@nuclearelectrica.ro, with the subject: “FOR THE ORDINARY GENERAL MEETING OF SHAREHOLDERS OF 10.12.2018”.
The ballot papers, which are not received at the Company’s Registration Office or by e-mail until the date and time mentioned above, shall not be taken into consideration to determine the quorum and majority in the OGMS.
When filling in the special powers of attorney and ballot papers, we kindly ask you to take into consideration the possibility of adding new items to the OGMS agenda, in which case the modified agenda shall be published by 28.11.2018. In this case, the updated special powers of attorney and ballot papers can be obtained from the Company’s Registration Office and from the Company’s website (www.nuclearelectrica.ro ) starting with the publishing date of the modified agenda.
In case the agenda is amended, and the shareholders do not send the updated special powers of attorney and/or the voting ballots by correspondence, the special powers of attorney and the voting ballots sent prior to the amendment of the agenda will be taken into consideration only for the items found on the amended agenda as well.
The verification and validation of the received special powers of attorney, as well as the centralization, verification, validation and evidence of the votes by correspondence shall be done by a commission appointed within the Company, the members of which have the obligation to safely keep the documentary evidence and the confidentiality of the exercised votes. The powers of attorney will be verified by the secretary of the OGMS as well.
If the shareholder who express his vote by correspondence ballot participates in person or by representative at the GMS, the vote sent by correspondence for the respective GMS is cancelled. In this case, only the vote expressed in person or by representative will be considered.
If the person who represents the shareholder by attending the GMS is different than the one who expressed the vote by correspondence ballot, then, in order to validate the vote a written repeal of the correspondence ballot signed by the shareholder or his representative who expresses the correspondence vote shall be presented at the GMS. If the shareholder and his legal representative is present at the GMS, this requirement is no longer applicable.

References: art.52
 art.52
 art. 86
 art. 2
 art. 178
 Art. 92
 Art. 1171
 Art 189
 Art. 14
 art. 92