Source: https://www.oikos-group.com/en/contact/privacy/
Timestamp: 2019-04-21 12:44:16+00:00

Document:
Thank you very much for your interest in our company. Data protection is a particularly high priority for the management of Oikos Group GmbH. The use of Oikos Group GmbH internet pages is basically possible without any disclosure of personal data. However, if a user wishes to make use of special services of our company via our website, it may be necessary to process personal data. If the processing of personal data is necessary and there is no legal basis for such processing, we generally obtain the consent of the data subject.
The processing of personal data, such as the name, address, e-mail address or telephone number of a data subject, is always carried out in accordance with the General Data Protection Regulation and in accordance with the country-specific data protection regulations applicable to Oikos Group GmbH. By means of this data protection declaration, our company wishes to inform the public about the nature, scope and purpose of the personal data collected, used and processed by us. Furthermore, data subjects are informed of their rights by means of this data protection declaration.
Oikos Group GmbH, as the data controller, has implemented numerous technical and organisational measures to ensure the most complete possible protection of the personal data processed via this website. Nevertheless, Internet-based data transmissions can in principle have security gaps, so that absolute protection cannot be guaranteed. For this reason, every data subject is free to transmit personal data to us by alternative means, such as by telephone.
Personal data are any information relating to an identified or identifiable natural person (hereinafter "data subject"). A natural person shall be considered identifiable if he can be identified directly or indirectly, in particular by reference to an identifier such as a name, an identification number, location data, an online identifier or one or more specific characteristics expressing the physical, physiological, genetic, psychological, economic, cultural or social identity of that natural person.
The data subject can prevent our website from setting cookies at any time by means of an appropriate setting of the Internet browser used and can thus permanently object to the setting of cookies. Furthermore, cookies that have already been set can be deleted at any time via an Internet browser or other software programs. This is possible in all common Internet browsers. If the data subject deactivates the setting of cookies in the Internet browser used, not all functions of our website may be fully usable under certain circumstances.
The Oikos Group GmbH website collects a series of general data and information each time the website is accessed by a data subject or an automated system. This general data and information are stored in the log files of the server. The (1) browser types and versions used, (2) the operating system used by the accessing system, (3) the website from which an accessing system accesses our website (so-called referrer), (4) the sub-sites which are accessed via an accessing system on our website, (5) the date and time of access to the website, (6) an Internet protocol address (IP address), (7) the Internet service provider of the accessing system and (8) other similar data and information used to avert dangers in the event of attacks on our information technology systems, can be recorded.
When using this general data and information, Oikos Group GmbH does not draw any conclusions about the data subject. This information is needed (1) to correctly deliver the content of our website, (2) to optimise the content and advertising of our website, (3) to ensure the long-term functionality of our information technology systems and the technology of our website, and (4) to provide law enforcement authorities with the information necessary for law enforcement in the event of a cyber-attack. This anonymously collected data and information is therefore evaluated by Oikos Group GmbH both statistically and with the aim of increasing data protection and data security in our company in order to ultimately ensure an optimum level of protection for the personal data processed by us. The anonymous data of the server log files are stored separately from all personal data provided by the data subject.
On the Oikos Group GmbH website, users are given the opportunity to subscribe to the newsletter of our company. Whichever personal data is transferred to the processing controller when ordering the newsletter results from the input mask used for this purpose.
Oikos Group GmbH informs its customers and business partners at regular intervals by means of a newsletter about the company’s offers. Our company’s newsletter can only be received by the data subject if (1) the data subject has a valid e-mail address and (2) the data subject registers to receive the newsletter. For legal reasons, a confirmation e-mail in the double opt-in procedure will be sent to the e-mail address entered for the first time by a data subject for the purpose of sending the newsletter. This confirmation e-mail is used to check whether the owner of the e-mail address as the data subject has authorised receipt of the newsletter.
When registering for the newsletter, we also store the IP address assigned by the Internet Service Provider (ISP) to the computer system used by the data subject at the time of registration as well as the date and time of registration. The collection of this data is necessary in order to be able to trace the (possible) misuse of the e-mail address of a data subject at a later date and therefore serves to legally safeguard the data controller.
The personal data collected as part of a newsletter registration will only be used to send our newsletter. Furthermore, subscribers to the newsletter could be informed by e-mail if this is necessary for the operation of the newsletter service or registration in this respect, as might be the case in the event of changes to the newsletter offer or changes to the technical conditions. The personal data collected as part of the newsletter service will not be passed on to third parties. The subscription to our newsletter can be cancelled by the data subject at any time. The consent to the storage of personal data, which the data subject has given us for the newsletter dispatch, can be revoked at any time. For the purpose of revoking your consent, you will find a corresponding link in every newsletter. It is also possible at any time to unsubscribe from the newsletter mailing list directly on the website of the data controller or to inform the data controller of this in any other way.
The Oikos Group GmbH newsletter contains so-called tracking pixels. A tracking pixel is a thumbnail image embedded in emails sent in HTML format to enable log file recording and analysis. This allows a statistical evaluation of the success or failure of online marketing campaigns to be carried out. By means of the embedded pixel, Oikos Group GmbH can recognise if and when an e-mail was opened by a data subject and which links in the e-mail were clicked by the data subject.
Such personal data collected via the tracking pixels contained in the newsletters are stored and evaluated by the data controller in order to optimise the newsletter dispatch and to adapt the content of future newsletters to the interests of the data subject even better. This personal data will not be passed on to third parties. Data subjects are entitled at any time to revoke the relevant separate declaration of consent submitted via the double opt-in procedure. After revocation, this personal data will be deleted by the data controller. Oikos Group GmbH automatically interprets an unsubscription from the receipt of the newsletter as a revocation.
The Oikos Group GmbH website contains, due to legal regulations, information which allows quick electronic contact to our company as well as direct communication with us, which also includes a general electronic mail address (e-mail address). If a data subject contacts the controller by e-mail or via a contact form, the personal data transmitted by the data subject shall be automatically stored. Such personal data transmitted voluntarily by a data subject to the controller are stored for the purposes of processing or contacting the data subject. This personal data will not be passed on to third parties.
The controller shall process and store the data subject’s personal data only for the period of time necessary to achieve the storage purpose or where provided for by the European directive and regulation maker or another legislator in laws or regulations to which the controller is subject. If the storage purpose no longer applies or if a storage period prescribed by the European directive and regulatory body or another competent legislator expires, the personal data shall be blocked or deleted routinely and in accordance with the statutory provisions.
- if the personal data are not collected from the data subject: all available information on the origin of the data - the existence of automated decision-making, including profiling, in accordance with Article 22 paras. 1 and 4 GDPR and, at least in these cases, meaningful information on the logic involved and the scope and intended effects of such processing on the data subject.
Furthermore, the data subject shall have the right to obtain information as to whether personal data have been transferred to a third country or to an international organisation. If this is the case, the data subject shall also have the right to obtain information on the appropriate safeguards in connection with the transfer. If a data subject wishes to exercise this right of access, he or she may at any time contact an employee of the controller.
Any person concerned by the processing of personal data has the right, granted by the European directive and regulatory authority, to request the rectification without delay of inaccurate personal data concerning him or her. Furthermore, the data subject shall have the right, having regard to the purposes of the processing, to request the completion of incomplete personal data, including by means of a supplementary statement. If a data subject wishes to exercise this right of rectification, he or she may at any time contact an employee of the controller.
- Personal data have been collected or processed for purposes for which they are no longer necessary.
- The data subject withdraws his consent on which the processing was based in accordance with Art. 6 para. 1 letter a GDPR or Art. 9 para. 2 letter a GDPR, and there is no other legal basis for the processing.
- The data subject objects to the processing in accordance with Art. 21 para. 1 GDPR and there are no overriding legitimate reasons for the processing, or the data subject objects to the processing in accordance with Art. 21 para. 2 GDPR.
- The personal data were collected in relation to services offered by the information society in accordance with Art. 8 para. 1 GDPR.
If one of the above reasons applies and a data subject wishes to have the personal data stored by Oikos Group GmbH deleted, he or she can contact an employee of the data controller at any time. The Oikos Group GmbH employee will ensure that the request for deletion is complied with immediately.
If the personal data have been made public by Oikos Group GmbH and if our company is obliged to delete the personal data in accordance with Art. 17 para. 1 GDPR, Oikos Group GmbH will take appropriate measures, even of a technical nature, taking into account the available technology and the implementation costs, to inform other persons responsible for data processing who process the published personal data that the data subject has requested the deletion of all links to this personal data or copies or replications of this personal data from these other persons responsible for data processing, insofar as the processing is not necessary. The Oikos Group GmbH employee will take the necessary steps in individual cases.
- The accuracy of the personal data is contested by the data subject for a period of time which allows the data controller to verify the accuracy of the personal data.
- The processing is unlawful, the data subject refuses the deletion of the personal data and instead requests the restriction of the use of the personal data.
- The controller no longer needs the personal data for the purposes of processing, but the data subject needs them for the assertion, exercise or defence of legal claims.
- The data subject has lodged an objection against the processing according to Art. 21 para. 1 GDPR and it is not yet certain whether the legitimate reasons of the data controller outweigh those of the data subject. If one of the above-mentioned conditions is met and a data subject wishes to request the restriction of personal data stored at Oikos Group GmbH, he can contact an employee of the data controller at any time. The Oikos Group GmbH employee will initiate the restriction of the processing.
Any data subject involved in the processing of personal data has the right, granted by the European directive and regulation, to obtain personal data concerning him or her which have been provided by the data subject to a controller in a structured, common and machine-readable format. He/she also has the right to communicate this data to another data controller without being hindered by the controller to whom the personal data have been provided, provided that the processing is based on the consent pursuant to Art. 6 para. 1 letter a GDPR or Art. 9 para. 2 letter a GDPR or on a contract pursuant to Art. 6 para. 1 letter b GDPR and the processing is carried out using automated procedures, provided that the processing is not necessary for the performance of a task in the public interest or in the exercise of official authority entrusted to the controller. Furthermore, the data subject has the right, when exercising his right to data transferability in accordance with Art. 20 para. 1 GDPR, to obtain that the personal data be transmitted directly by a responsible person to another responsible person, insofar as this is technically feasible and insofar as the rights and freedoms of other persons are not affected by this. In order to assert the right to data transfer, the data subject can contact an employee of Oikos Group GmbH at any time.
Any person concerned by the processing of personal data has the right, granted by the European directive and regulation maker, to object at any time, for reasons related to his or her particular situation, to the processing of personal data concerning him or her under Article 6(1)(e) or (f) GDPR. This also applies to profiling based on these provisions. Oikos Group GmbH does not process the personal data in case of objection any more, unless we can prove compelling reasons worthy of protection for the processing, which outweigh the interests, rights and freedoms of the data subject, or the processing serves the assertion, exercise or defence of legal claims. If Oikos Group GmbH processes personal data in order to conduct direct advertising, the data subject has the right to object at any time to the processing of personal data for the purpose of such advertising. This also applies to profiling in so far as it is related to such direct marketing. If the data subject objects to Oikos Group GmbH processing personal data for direct marketing purposes, Oikos Group GmbH will no longer process the personal data for these purposes. In addition, the data subject has the right, for reasons arising from his particular situation, to object to the processing of personal data concerning him or her which is carried out at Oikos Group GmbH for scientific or historical research purposes or for statistical purposes in accordance with Article 89 para. 1 GDPR, unless such processing is necessary for the performance of a task in the public interest. To exercise the right to appeal, the data subject may contact any employee of Oikos Group GmbH or another employee directly. The data subject shall also be free to exercise his or her right of objection in relation to the use of information society services, notwithstanding Directive 2002/58/EC, by means of automated procedures using technical specifications.
Any person subject to the processing of personal data has the right under the European Directive and Regulation not to be subject to a decision based solely on automated processing, including profiling, which produces legal effects upon him or her or significantly affects him or her in a similar manner, provided that the decision (1) is not necessary for the conclusion or performance of a contract between the data subject and the data controller, or (2) is authorised by Union or national law or by the Member States to which the data controller is subject and which provides for adequate measures to safeguard the rights and freedoms and the legitimate interests of the data subject, or (3) is taken with the express consent of the data subject. If the decision (1) is necessary for the conclusion or performance of a contract between the data subject and the responsible person or (2) is made with the express consent of the data subject, Oikos Group GmbH shall take appropriate measures to protect the rights and freedoms as well as the legitimate interests of the data subject, including at least the right to obtain the intervention of a person on the part of the responsible person, to state his or her own position and to contest the decision. If the data subject wishes to exercise rights relating to automated decisions, he or she may at any time do so by contacting an employee of the controller.
Any person subject to the processing of personal data has the right, granted by the European Directive and Regulation, to withdraw consent to the processing of personal data at any time. If the data subject wishes to exercise his or her right to withdraw consent, he or she may do so at any time by contacting an employee of the controller.
A social network is an Internet-based social meeting place, an online community that usually enables users to communicate with each other and interact in virtual space. A social network can serve as a platform for the exchange of opinions and experiences or enables the Internet community to provide personal or company-related information. Facebook allows users of the social network to create private profiles, upload photos and network via friend requests, among other things.
Each time one of the individual pages of this website is accessed, which is operated by the data controller and on which a Facebook component (Facebook plug-in) has been integrated, the Internet browser on the information technology system of the data subject is automatically prompted by the respective Facebook component to download a representation of the corresponding Facebook component from Facebook. A complete overview of all Facebook plug-ins can be found at https://developers.facebook.com/docs/plugins/?locale=de_DE. As part of this technical process, Facebook obtains information about which specific subpage of our website is visited by the data subject.
If the data subject is logged into Facebook at the same time, Facebook recognises which specific page of our website the data subject is visiting each time the person visits our website and for the entire duration of that person's stay on our website. This information is collected by the Facebook component and assigned by Facebook to the respective Facebook account of the data subject. If the data subject clicks on one of the Facebook buttons integrated into our website, such as the "Like" button, or if the data subject comments, Facebook assigns this information to the data subject's personal Facebook user account and stores this personal data.
Facebook receives information through the Facebook component that the data subject has visited our website whenever the data subject is logged into Facebook at the same time as accessing our website, regardless of whether the data subject clicks on the Facebook component or not. If the data subject does not want this information to be transmitted to Facebook in this way, they can prevent it from being transmitted by logging out of their Facebook account before accessing our website.
Facebook's published data policy, which is available at https://de-de.facebook.com/about/privacy/, provides information about the collection, processing and use of personal data by Facebook. It also explains which settings Facebook offers to protect the privacy of the data subject. In addition, various applications are available that make it possible to suppress data transmission to Facebook. Such applications can be used by the data subject to suppress data transmission to Facebook.
The data controller has integrated the Google Analytics component (with anonymisation function) on this website. Google Analytics is a web analytics service. Web analysis is the capture, collection and evaluation of data on the behaviour of visitors to Internet sites. A web analysis service collects data on, among other things, from which website a data subject has accessed another website (so-called referrers), which subpages of the website have been accessed or how often and for how long a subpage has been viewed. A web analysis is mainly used for the optimisation of a website and for the cost-benefit analysis of Internet advertising.
The data controller uses the addition "_gat._anonymizeIp" for the web analysis via Google Analytics. This addition is used by Google to shorten and anonymise the IP address of the Internet connection of the data subject if access to our Internet pages is from a Member State of the European Union or from another Contracting State to the Agreement on the European Economic Area.
Google Analytics places a cookie on the information technology system of the data subject. The definition of cookies has already been explained above. By setting the cookie, Google is able to analyse the use of our website. Each time one of the individual pages of this website is accessed which is operated by the data controller and on which a Google Analytics component has been integrated, the Internet browser on the information technology system of the data subject is automatically prompted by the respective Google Analytics component to transmit data to Google for the purpose of online analysis. As part of this technical process, Google obtains knowledge of personal data, such as the IP address of the data subject, which Google uses, among other things, to track the origin of visitors and clicks and subsequently to enable commission statements.
The cookie is used to store personal information, such as the access time, the location from which an access originated and the frequency of visits to our website by the data subject. Each time you visit our website, this personal data, including the IP address of the Internet connection used by the data subject, is transferred to Google in the United States of America. This personal data is stored by Google in the United States of America. Google may share this personal information collected through the technical process with third parties.
The data subject can prevent the setting of cookies by our website at any time, as described above, by means of an appropriate setting of the Internet browser used and thus permanently object to the setting of cookies. Such a setting of the Internet browser used would also prevent Google from setting a cookie on the information technology system of the data subject. In addition, a cookie already set by Google Analytics can be deleted at any time via the Internet browser or other software programs.
Google Analytics is explained in more detail under this link https://www.google.com/intl/de_en/analytics/.
The data controller has integrated components of the Instagram service on this website. Instagram is a service that qualifies as an audio-visual platform that enables users to share photos and videos and also to disseminate such data on other social networks.
Each time one of the individual pages of this Internet site is called up, operated by the data controller and on which an Instagram component (Insta button) has been integrated, the Internet browser on the information technology system of the data subject is automatically prompted by the respective Instagram component to download a representation of the corresponding Instagram component. As part of this technical process, Instagram obtains knowledge of which specific page of our website is visited by the data subject.
If the data subject is logged in to Instagram at the same time, Instagram recognises which specific page the data subject is visiting each time the person visits our website and for the entire duration of that person's stay on our website. This information is collected by the Instagram component and mapped by Instagram to the Instagram account of the data subject. If the data subject clicks on one of the Instagram buttons integrated into our website, the data and information transmitted will be assigned to the personal Instagram user account of the data subject and stored and processed by Instagram.
Instagram receives information from the Instagram component that the data subject has visited our site whenever they are logged into Instagram at the same time as they visit our site, regardless of whether or not they click on the Instagram component. If the data subject does not want Instagram to receive such information, they can prevent the transmission by logging out of their Instagram account before accessing our website.
Each time a YouTube component (YouTube video) has been integrated into one of the individual pages of this Internet site, which is operated by the data controller, the Internet browser on the information technology system of the data subject is automatically prompted by the respective YouTube component to download a representation of the corresponding YouTube component from YouTube. Further information on YouTube can be found at https://www.youtube.com/yt/about/de/ . As part of this technical process, YouTube and Google obtain information about which specific subpage of our website is visited by the data subject.
If the data subject is logged into YouTube at the same time, YouTube recognises which specific subpage of our website the data subject is visiting by calling up a subpage containing a YouTube video. This information is collected by YouTube and Google and assigned to the respective YouTube account of the data subject.
YouTube and Google will receive information through the YouTube component that the data subject has visited our website whenever that person is logged into YouTube at the same time as accessing our website, regardless of whether that person clicks on a YouTube video or not. If such transmission of this information to YouTube and Google is not intended by the data subject, the data subject may prevent such transmission by logging out of his or her YouTube account before accessing our website.
Art. 6 I lit. a GDPR serves our company as a legal basis for processing operations in which we obtain consent for a specific processing purpose. If the processing of personal data is necessary for the fulfilment of a contract, the contracting party of which is the data subject, as is the case, for example, with processing operations, which are necessary for the delivery of goods or the provision of other services or consideration, the processing is based on Art. 6 I lit. b GDPR. The same applies to such processing operations that are necessary for the implementation of pre-contractual measures, such as in cases of inquiries about our products or services. If our company is subject to a legal obligation which requires the processing of personal data, such as for the fulfilment of tax obligations, the processing is based on Art. 6 I lit. c GDPR. In rare cases, the processing of personal data may become necessary to protect the vital interests of the data subject or another natural person. This would be the case, for example, if a visitor to our business was injured and his name, age, health insurance data or other vital information would have to be passed on to a doctor, hospital or other third party. Then the processing would be based on Art. 6 I lit. d GDPR. Ultimately, processing operations could be based on Art. 6 I lit. f GDPR. Processing operations which are not covered by any of the aforementioned legal bases are based on this legal basis if the processing is necessary to safeguard a legitimate interest of our company or a third party, provided that the interests, fundamental rights and fundamental freedoms of the data subject do not predominate. Such processing operations are permitted to us in particular because they have been specifically mentioned by the European legislator. It represented in this respect the opinion that a justified interest could be to be accepted if the data subject is a customer of the responsible person (recital 47 sentence 2 GDPR).
The criterion for the duration of the storage of personal data is the respective legal retention period. After expiry of this period, the corresponding data will be routinely deleted insofar as they are no longer required for contract fulfilment or contract initiation.
We will inform you that the provision of personal data is partly required by law (e.g. tax regulations) or may result from contractual provisions (e.g. information on the contractual partner). Sometimes it may be necessary for a contract to be concluded that a data subject makes personal data available to us which must subsequently be processed by us. For example, the data subject is obliged to provide us with personal data when our company concludes a contract with him or her. Failure to provide personal data would mean that the contract could not be concluded with the data subject. Before the data subject provides personal data, the data subject must contact one of our employees. Our employee informs the data subject on a case-by-case basis whether the provision of the personal data is required by law or contract or is necessary for the conclusion of a contract, whether there is an obligation to provide the personal data and what consequences the non-availability of the personal data would have.
This data protection declaration was created by the data protection declaration generator of DGD Deutsche Gesellschaft für Datenschutz GmbH, which acts as external data protection officer for Neu-Ulm in cooperation with the lawyer for IT and data protection law Christian Solmecke.

References: Art. 6
 Art. 9
 Art. 21
 Art. 21
 Art. 8
 Art. 17
 Art. 21
 Art. 6
 Art. 9
 Art. 6
 Art. 20

Art. 6
 Art. 6
 Art. 6
 Art. 6
 Art. 6