Source: http://www.ciaweb.org/cia-history/rules
Timestamp: 2019-04-20 02:42:20+00:00

Document:
The name of the corporation is the Collegium Internationale Allergologicum ("CIA" or "Collegium"). It is an international group for the study of scientific and clinical problems in allergy and related branches of medicine and immunology. The Collegium aims to promote the humble spirit of scientific enquiry, friendly co-operation, good fellowship and professional relationships in the field of allergy.
The Collegium shall hold symposia and meetings, and shall foster its objects in any other way it considers proper.
Membership of the Collegium shall be obtainable only by invitation from the Council, and the total number of members of the Collegium shall be restricted.
Upon retirement or when a member reaches the age of 70 they shall be appointed Corresponding Member and retain all the rights and privileges of regular membership but their place becomes available for the election of new members.
Longstanding individual members of the CIA who have achieved seniority by virtue of retirement, and who have the extraordinary respect of their peers for their special scientific contributions, will be offered Honorary membership. Such members shall be entitled to have their membership and meeting registration fees waived. Honorary members should be proposed and seconded, in the same manner as for other categories of membership, and be subject to approval by formal voting at an Annual General Meeting.
The affairs of the Collegium shall be conducted by a Council of five officers - President, Vice-President, Past-President, Secretary General, Past Secretary General and eight other elected Council Members. The Council shall have the power to co-opt members from the country in which the next General Meeting is to be held.
The Council shall meet at least at each General Meeting. In between, business shall be transacted by postal or electronic ballot.
A Quorum for a Council Meeting shall be one-half of the members of the Council.
The President and Secretary General shall be elected for a period of four years. On completion of their term of office the Secretary General shall be eligible for immediate re-election, for at most two additional four year periods.
The immediate retiring President and the retiring Secretary General shall remain on the Council for one four year term.
Other members of the Council shall be elected for a period of four years and shall not be eligible for immediate re-election. Elections shall be held for half of the Council seats every two years.
In the event of an Officer retiring before his or her term of office has expired, a substitute may be elected by the Council to hold office for the remainder of the term. Such substitute service shall not count in respect to any further election to office.
At least three months before the General Meeting, the Secretary shall circularize all Members asking for nominations for vacancies about to occur on the Council. All nominations must be proposed by at least two members and shall be forwarded to the Secretary not less than one month before the General Meeting. At the Meeting a ballot shall be held and counted as directed by the President or, in his or her absence, by the Chair of the meeting.
The academic and financial year shall run from 1st January to 31st December. The corporation is organized and shall be operated exclusively for those purposes within the meaning of §501 (c) (3) or the Internal Revenue Code of 1986, as now in effect or as may hereafter be amended ("the Code").
The specific purpose for which the Corporation is formed is to engage in the study of scientific and clinical problem in allergy and related branches of medicine and immunology.
A General Meeting shall be held at two year intervals and, if necessary, additional meetings may be held. At least three months before each General Meeting, the invitations shall be sent to all Members by the Secretary. At least four weeks before the Meeting the programme shall be forwarded by the Secretary or the local organizers to all Members.
At each General Meeting, the time and place of the next meeting shall be decided. A Programme Committee shall be appointed by the Council and shall be responsible for the scientific programme, together with the local organizer of the meeting. The President and the Secretary General belong ex officio to the Programme Committee.
At the General Meeting, the Council shall present a report of the activities of the Collegium. The Officers shall be elected.
The Council is empowered to invite non-members to present communications and to take part in the scientific discussions at General Meetings.
Regular Membership shall be obtained only by invitation of the Council and subject to approval by the General Meeting. The total membership of the Collegium shall be restricted to a limit set by the General Business Meeting. The limit of 250 Regular members has been set in 1986 and is subject to revision if required.
Dues are paid on a biennial basis. Failure by any member to make this payment for three years without valid reason will empower the Council to remove the member from the list of membership.
Each Member shall have the right to propose new Members to the Council, and the names of candidates together with copies of their scientific publications or a list of the same shall be sent to the Secretary at least two months before the Council Meeting at which the application will be considered.
Nominees for membership are expected to have shown significant and sustained achievements in basic and/or clinical research in the field of allergology. Nominees for membership are expected to present or to have presented at least one communication at a general Meeting. Interdisciplinary composition of the Collegium shall be encouraged.
The official journal of the Collegium shall be the INTERNATIONAL ARCHIVES OF ALLERGY AND IMMUNOLOGY.
An abstract not exceeding 150 words shall be sent to the Secretary and to the local organizers of the Meeting at the date requested.
Copies of abstracts shall be available from the Secretary on request.
Papers must be handed to the Secretary immediately after delivery for publication in the Transactions.
No Rule shall be made or altered except at an Annual General Meeting.
In case of winding up the CIA, the property of the Collegium shall be transferred to the International Red Cross, Geneva.
No part of the net income of the corporation shall inure to the benefit of or be distributable to its directors, officers or other private person, except that the corporation shall be authorized and empowered to pay reasonable compensation for services actually rendered and to make payments and distributions in furtherance or the purposes and objects set forth in Article 3 hereof.
No substantial part of the activities of the corporation shall be the carrying on of propaganda or otherwise attempting to influence legislation, and the corporation shall not participate in or otherwise intervene in (including the publishing or distributing of statements) any political campaign on behalf of or against any candidate for public office.
Notwithstanding any other provision of this Certificate, the Corporation shall not conduct or carry on any activities not permitted to be conducted or carried on by an organization exempt from tax under section 501 (c) (3), or to which contributions are to be deductible under Section 170 (c) (2), of the code.
Upon the dissolution of the corporation of the winding up of its affairs, and after payment, or making provision for payment, of all outstanding debts and liabilities, the Board of Directors shall distribute the assets of the corporation to the International Committee of the Red Cross, an organization exempt under §501 (c) (3) or the Code and to which contributions are deductible under §170 (c) (2) of the Code. Should the International Committee of the Red Cross, at the time of dissolution of the corporation, not be qualified under §501 (c) (3) of the Code or contributions to it not be deductible under §170 (c) (2) of the Code, or corresponding sections of any future Code, then all assets of the corporation shall be distributed to one or more organizations organized and operated for those purposes as shall at the time qualify under §501 (c) (3) of the Code, and to which contributions are deductible under §170 (c) (2) of the Code, or corresponding sections of any future Code. In no event shall any such assets be distributed to any Director, Officer, or any other private individual.

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