Source: https://www.esgar.org/about-esgar/introductionorganisation/central-esgar-office/privacypolicy/
Timestamp: 2019-04-21 18:20:39+00:00

Document:
ESGAR primarily processes data on the basis of the legal relationship resulting from the membership with the society or for steps prior to the acceptance as member of the society upon request of the data subject in accordance with Art 6 No 1 lit b) GDPR. If and in as far as the disclosure and transfer of personal data to third parties is not based on the performance of contractual obligations or for steps prior to entering into a contract it is based on the data subject’s consent in accordance with Art 6 No 1 lit a) GDPR. The processing of personal data for the recruitment of society members as well as the advertising of society events and other services offered by the society to third parties not member of the society is based on the legitimate interest of the controller in accordance with Art 6 No 1 lit f) GDPR. The legitimate interest of the controller in these cases is the increase of the number of society members as well as the promotion of the purpose of the society by extending the circle of addressees for the services offered by the controller in pursuit of the society’s purpose. The notification of persona data of officers of the society to the relevant authorities governing associations is based on the legal obligations to be met by the society in accordance with Art 6 No 1 lit c) GDPR.
The processing of personal data of employees and of job applicants is based on the performance of contracts and steps taken prior to entering into a contract in accordance with Art 6 No 1 lit a) GDPR. The transfer of personal data of employees to the relevant authorities and social insurance institutions is based on legal obligations in accordance with Art 6 No 1 lit c) GDPR.
ESGAR only discloses personal data if such disclosure is based in legal obligations or if the disclosure is required for the performance of a contract or for steps to be taken prior to entering into a contract or if the data subject has given the consent or in the event that the disclosure is necessary for the purpose of the legitimate interests pursued by the controller or by a third party except where such interests are overridden by the interests of the data subject. The disclosure has to be adequate, relevant and limited to what is necessary in relation to the purposes for which they are disclosed (“data minimisation”).
ESGAR shall not store personal data longer than required for respective purpose of processing. ESGAR shall store personal data for the duration of contractual relations, in particular for the time of membership with the society. Furthermore, personal data may or have to remain stored depending on the legal basis and the respective purpose. Reasons justifying a storage of personal data beyond the duration of a contractual relationship are storage obligations subject to tax law (generally seven years from the end of the year the data processing relates to) or the registration for the pursuit or defence of legal claims that may amount to up to 30 years in accordance with Austrian regulations on the statute of limitation. In the event the storage of personal data is based exclusively on the data subject’s consent, such consent can be withdrawn at any time. Unless there is no other legal basis for the storage, the deletion of the data may be requested.
ESGAR primarily processes data provided by the data subject upon entering into a legal relationship (membership with the society, participation in event, opening a user account for a data basis operated by ESGAR, consumption of services offered by ESGAR). Personal data, however, can also be disclosed to ESGAR by third parties, for example upon making a recommendation as presenter, lecturer at society events or as author in publications of the society.
In addition, ESGAR may process personal data from public sources such as the world wide web in general and publications or websites of the data subject or of universities, hospitals, research institutions, doctors’ platforms, or physicians’ portals.
ESGAR does not transfer data to third countries.
ESGAR does not use personal data for automated decision-making which produces legal effect.
Every data subject is entitled to the rights to information, rectification, erasure, restriction of processing, portability and objection. In order to exercise these rights, data subjects should contact the controller (office@esgar.org). In the event the data subject is of the opinion that the processing of the data subject’s personal data infringes data protection law or the data subject’s right to privacy, the data subject may complain with the relevant authority being the Data Protection Authority (Datenschutzbehörde) in Austria.
This Website uses “Google Analytics” from Google Inc., 1600 Amphitheatre Parkway Mountain View, CA 94043, USA. This service tracks the habits of website users and enables us to increase the usability of our website. In order to analyse the website users, cookies are being used to gather information. This information is sent to and stored at the provider’s server in the US. This can be prevented by deactivating cookies in your browser. The relationship to Google Inc. is based on the EU-US-Privacy-Shield (https://www.privacyshield.gov/participant?id=a2zt000000001L5AAI&status=Active). The processing of data is done according to § 96 Abs 3 TKG as well as Art. 6 lit f (legitimate interest) of the GDPR, which is the improvement of our website.
In order to run this Website Hosting-Services such as infrastructure and platform services, computing capacity, data storage, database services, safety and maintenance services are used. We respectively our hosting service provider process the following data of our website visitors: contact data, content data, usage data, meta and communication data due to our legitimate interest in providing a satisfying and safe website. For the same reason we respectively our hosting service provider also process so called Server-Log-Files (for example called websites, file, time of visit, amount of data, browser and operating system information, referrer-website, IP- address, etc.). Due to safety reasons (clarification of misuse or fraud) these log-files are stored for a maximum of 3 months. In case of any incidents it can be stored longer if needed for proof.
We would like to inform you that in order to facilitate the buying process as well as to fulfil the contract your IP-address as well as name, address and general payment information will be saved. The data provided by you is necessary in order to fulfil a contract as this is not possible without certain information. No data will be given to third parties except for payment providers and our accountant. If you decide to cancel the payment process, no data will be saved. In case of closing a contract the data will be saved as long as required by law. The data processing is based on the following laws: § 96 Abs. 3 TKG and Art 6 Abs. 1 lit a) (consent) and/or lit b) (necessary for the conclusion of the contract) of the GDPR.

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