Source: https://www.ecode360.com/8668313
Timestamp: 2019-04-18 14:21:10+00:00

Document:
§ 53-2 Purchases subject to competitive bidding.
§ 53-3 Purchases not subject to competitive bidding.
These procedures shall govern the purchase of all goods and services by the Incorporated Village of Northport. All such purchases shall be in accordance with applicable laws and regulations as well as consistent with good business practice.
Purchase contracts for amount of $10,000 or more shall be issued based on competitive bidding pursuant to § 103 of General Municipal Law. Public Works purchase contracts (i.e., labor and materials) for amounts of $20,000 or more shall likewise be issued based on competitive bidding pursuant to § 103 of General Municipal Law. Following competitive bidding, purchase contracts shall be awarded to the lowest responsible bidders meeting the specifications issued by the village.
Competitive bidding shall not be required for purchases in excess of these limits, when such purchases can be made through blanket municipal purchase contracts such as those available through the New York Office of General Services, the County of Suffolk or any other political subdivision as authorized by law. Competitive bidding shall not be required for the purchase of surplus and/or secondhand supplies, materials or equipment from the Federal Government, the State of New York or other political subdivision. Moreover, competitive bidding shall not be required in the case of professional, technical or artistic services, such as those provided by attorneys, physicians, architects, engineers, accountants, photographers, etc.
Purchase contracts for amounts under $10,000 and public works purchase contracts for amounts under $20,000 shall be issued in accordance with the procedures contained herein.
Determination as to when purchases are subject to competitive bidding shall be made by the Village Clerk. If the Village Clerk determines that a purchase is not subject to competitive bidding, she shall document the basis for determining that competitive bidding is not required under the law. To the greatest extent possible, needs for particular goods and services shall be anticipated for the entire fiscal year in order to gain economies of scale in village purchasing.
All purchase order forms and purchase contracts issued by the Incorporated Village of Northport shall be signed by the Village Clerk or by her designee.
No comparative quotations required; originator may purchase directly from the vendor/contractor whom he or she believes provides a fair and reasonable price.
Three verbal (telephone) comparative quotations required; originator must maintain a dated written record of prices obtained from each vendor/supplier.
Three written/fax or electronic or written requests for proposals are required; quotations must be dated and signed by prospective vendor/supplier.
Two verbal (telephone) comparative quotations required; originator must maintain a dated record of prices obtained from each vendor/contractor.
One written quotation required; quotations must be dated and signed by the vendor/contractor.
Two written comparative quotations required; quotations must be dated and signed by the vendor/contractor.
Three written comparative quotations required; quotations must be dated and signed by the vendor/contractor.
General Municipal Law § 103, Subdivision 3, concerning purchase of materials, equipment or supplies from the county.
General Municipal Law § 104 concerning purchases made through the Office of General Services.
Correction Law § 186 concerning fixed prices of labor performed and articles manufactured in correctional institutions.

References: § 53
 § 103
 § 103
 § 103
 § 104
 § 186