Source: http://bvb.ro/FinancialInstruments/SelectedData/NewsItem/SNN-Notice-of-OGSM-Update-28-09-2018/1768F
Timestamp: 2019-04-22 10:47:12+00:00

Document:
The election of the members of the Board of Directors of SN Nuclearelectrica SA by the application of the cumulative voting method.
The establishment of the duration of the mandate of the administrators elected by the application of the cumulative voting method for a period of 4 (four) years.
The establishment of the fixed gross monthly indemnity of the administrators elected by the application of the cumulative voting method.
The approval of the mandate contract form which will be concluded with the administrators elected by the application of the cumulative voting method.
The empowerment of the representative of the majority shareholder, the Romanian State through the Ministry of Energy to sign the mandate contracts with the administrators elected by the application of the cumulative voting method.
The request of the Ministry of Energy fulfils the conditions provided by art. 1171 , paragraph (1) of the companies’ Law no. 31/1990, corroborated with the provisions of art. 92 paragraph (3) of the Law no. 24/2017 regarding issuers of financial instruments and market operations and those of art. 14 of the SNN Articles of Incorporation, and was sent before the deadline for the amendment of the agenda for the Ordinary General Meeting of Shareholders scheduled for 28.09.2018/01.10.2018, respectively 12.09.2018, SNN issueing a current report at that time.
We remind the fact that as per the Resolution of the Ordinary General Meeting of SNN Shareholders no. 5/25.04.2018, the initiation of the selection procedure for the members of the Board of Directors in compliance with the provisions of OUG 109/2011 as subsequently amended was approved as well as the unfolding of the procedure by the Board of Directors. In compliance with the applicable legislation, the Nomination and Remuneration Committee within SNN BoD, assisted by an independent expert, carried out the selection procedure and sent to the Ministry of Energy on 11.09.2018 the report regarding the final appointments, in order for the Ministry to empower its representatives in the GMS to make proposals for the members of the Board of Directors. The request for the amendment of the SNN GMS agenda of 28.09.2018 is issued by the Ministry of Energy in the context of receiving the documents related to this stage of the selection procedure performed in compliance with OUG 109/2011.
Considering the fact that the OGMS agenda was supplemented with an item regarding the election of members of the Board of Directors, in compliance with the applicable legislation, SNN shareholders will be able to make written candidate proposals for the positions of member of the Board of Directors.
The list comprising information about the name, residence and professional qualification of the persons proposed for the position of members of the BoD will be at the disposal of the shareholders starting with 17.09.2018, 17:00 hours (Romania time) at SNN registration desk as well as on the company’s website in the Investor Relations section/GMS related information/28.09.2018. The list will be updated periodically, as candidate proposals are received from the shareholders, until 21.09.2018, 14:00 hours. The final list with all the proposals for the positions of SNN administrator will be published in 21.09.2018, 17:00 hours.
The shareholders who wish to make proposals for the position of SNN administrator must comply with the identification requirements mentioned in the GMS convening notice applicable for amending the agenda.
The candidates proposed by the shareholders for the position of administrator will be included in the voting ballots in alphabetical order of the name. The amended special powers of attorney and the voting ballots with the proposals made by the shareholders will be at the disposal of the shareholders starting with 21.09.2018, 17:00 hours (Romania time) at SNN headquarters and on the company’s website in the Investor Relations section/GMS related information/28.09.2018, after the completion of the deadline for the proposals for administrators and the inclusion of the proposals on the voting ballots.
The amended convening notice is attached, as per the request of the Ministry of Energy, to this current report and will be published in the Oficial Gazette of Romania and in a national newspaper on 17.09.2018, on which date the special powers of attorney, the correspondence voting ballots and the resolution drafts corresponding to the amended agenda will be available on SNN website in the Investor Relations section/GMS related information, following that these documents be updated with the candidate proposals received from the shareholder and reposted in the final form on 21.09.2018, 17:00 hours.
AMENDED CONVENING NOTICE FOR THE ORDINARY GENERAL MEETING OF THE SHAREHOLDERS OF SOCIETATEA NATIONALA NUCLEARELECTRICA S.A.
• The provisions of the National Securities Commission Regulations no. 13/2005 regarding the authorization and operation of Depozitarul Central, clearing houses and central counterparties.
Amends the agenda of the Ordinary General Meeting of the Shareholders of Societatea Nationala Nuclearelectrica S.A. on the date 28.09.2018 hours 10:00 (Romania’s time zone), at Hotel Capital Plaza, Ion Mincu I Room, Bd. 54 Iancu de Hunedoara, District 1, (OGMS) with 5 items, respectively items 4,5,6,7,8.
Only the persons registered as shareholders of SNN on the date of 18.09.2018 („Reference Date”) in the shareholder register issued by Depozitarul Central S. A. (Central Depository S.A.) are entitled to attend and vote within the OGMS.
2. Information note on the transactions concluded with the administrators or directors, with the employees, shareholders who own the control of the company or a company controlled by them in compliance with art.52 paragraph (3), letter a) of OUG 109/2011 with the subsequent amendtments and changes throughout 02.07.2018 – 15.08.2018.
3. Information note on the transactions concluded with the administrators or directors, with the employees, shaholders who own the control over the company or a company controlled by them, in compliance with art.52, paragraph (3) letter b) of of OUG 109/2011 with the subsequent amendtments and changes throughout 02.07.2018 – 15.08.2018.
4. The election of the members of the Board of Directors of SN Nuclearelectrica SA by the application of the cumulative voting method (secret vote).
5. The establishment of the duration of the mandate of the administrators elected by the application of the cumulative voting method for a period of 4 (four) years.
6. The establishment of the fixed gross monthly indemnity of the administrators elected by the application of the cumulative voting method.
7. The approval of the mandate contract form which will be concluded with the administrators elected by the application of the cumulative voting method.
8. The empowerment of the representative of the majority shareholder, the Romanian State through the Ministry of Energy to sign the mandate contracts with the administrators elected by the application of the cumulative voting method.
9. The empowerment of the President of the Board of Directors, to sign, on behalf of the shareholders, the OGMS’s Resolutions and any other documents in connection therewith, and to perform any act or comply with any formality required by law for the registration and enforcement of the OGMS’s Resolutions, including the publication and registration procedures thereof with the Trade Register Office or any other public institution. The President of the Board of Directors may delegate all or part of the powers mentioned above to anyone competent to fulfil this mandate.
In case the legal conditions are not met for holding the OGMS on the date of the first calling, a new OGMS, as appropriate, will be called for the date of 01.10.2018, hours 10.00, for the OGMS and 11:00 for the EGMS having the same agenda. In case of a new calling, the reference date appointed for the identification of the shareholders entitled to attend and vote within the OGMS is the same. The OGMS will take place at the Hotel Capital Plaza, Ion Mincu I Room, Bd. 54 Iancu de Hunedoara, District 1, Bucharest.
d) Shall be sent to the company’s Registration Office by any kind of delivery with receipt confirmation so that they may be registered at the Registration Office of the company by the date of 12.09.2018 hours 16:00, in a closed envelope, with the note legibly written in capital letters: ”FOR THE ORDINARY GENERAL MEETING OF THE SHAREHOLDERS OF 28.09.2018”; the proposals may be sent by e-mail with the extended incorporated electronic signature in compliance with the Law No. 455/2001 referring to the electronic signature by the date of 12.09.2018 hours 16:00 to the e-mail address aga@nuclearelectrica.ro with the subject: “FOR THE ORDINARY GENERAL MEETING OF THE SHAREHOLDERS OF 28.09.2018”, signed and stamped by the shareholder of its legal representative.
The amended agenda will be published by the Company until 17.09.2018.
Starting with the date of 28.08.2018, 18:30 hours, all the information materials related to issues included on the agenda, the draft resolutions proposed to be adopted by the general meetings and the rules and regulations regarding the organization and development of the general meetings (which include the voting procedure based on representative and the procedure allowing the vote by correspondence) will be available on working days at the company’s headquarters, in Bucharest, No. 65 Polona Street, sector 1, at the company’s Registration Office between 08:30 and 16:30 as well as on the company’s website (www.nuclearelectrica.ro ) . The Company’s shareholders may obtain, at request, copies of the documents referring to issues on the agenda of the OGMS.
The questions will be sent to the Company’s Registration Office by any kind of delivery, with acknowledgement of receipt, so they be received at the company’s Registration Office by the date of 26.09.2018 hours 10.00, in a closed envelope with the note legibly written in capital letters: ”FOR THE ORDINARY GENERAL MEETING OF THE SHAREHOLDERS OF 28.09.2018”.
The shareholders may send such questions by e-mail with the extended incorporated electronic signature, in compliance with the Law No. 455/2001 referring to electronic signature, by the date of 26.09.2018, hours 10.00, at the address: aga@nuclearelectrica.ro with the subject: “FOR THE ORDINARY GENERAL MEETING OF THE SHAREHOLDERS OF 28.09.2018”.
The shareholders can participate personally or they can be represented in the OGMS by an appointed representative (“Representative”) for whom a special power of attorney was issued, based on the power of attorney form made available by the Company, in compliance with the laws. The power of attorney form can be obtained starting with the date of 28.08.2018, 18:30 hours from the Company’s Registration Office and from the Company’s website (www.nuclearelectrica.ro ). The power of attorney form shall be updated if new items on the OGMS agenda are added.
The special power of attorneys must be filled in and (in 3 originals: one for the shareholder, one for the appointed representative and one for SNN), signed and they must contain specific voting instructions for each item on the OGMS agenda for which the Representative will vote on behalf of the Shareholder (namely vote “for”, “against” or “abstain”). A shareholder may be represented in the OGMS solely by one Representative having a power of attorney issued for the OGMS of 28.09.2018.
(i) The confirmation of company details in original or in copy issued by the Trade Register Office, submitted in compliance with the original, or any other document, in original or in copy, issued by a competent authority of the state where the shareholder is legally registered and which certifies the quality of legal representative, issued within maximum 3 months before the publishing date of the general meeting convening notice which permits the identification of the legal person in the shareholders list issued by S.C. Depozitarul Central S.A, at the reference date. For the Romanian State, the capacity of legal representative is proven based on the appointment decree issued by the President of Romania (copy of the Official Gazette of Romania where the decree is published or extract from a legislative program), in order to prove the capacity of legal representative of the Ministry of Energy.
The special power of attorney will be sent to the Company’s Registration Office, with acknowledgement of receipt, so they be received at the company’s Registration Office by the date of 26.09.2018, hours 10.00 in a closed envelope with the note legibly written in capital letters: ”FOR THE ORDINARY GENERAL MEETING OF THE SHAREHOLDERS OF 28.09.2018”.
The special powers of attorney, in Romanian and/or English, may also be delivered by e-mail with extended incorporated electronic signature in compliance with Law No. 455/2001 on electronic signature, no later than 26.09.2018, hours 10.00 at aga@nuclearelectrica.ro, with the subject: “FOR THE ORDINARY GENERAL MEETING OF THE SHAREHOLDERS DATED 28.09.2018”.
The general powers of attorney, before their first use, are submitted at the headquarters with 48 hours before the GMS, namely until 26.09.2018, 10:00, in copy, stating the compliance with the original under the signature of the representative. SNN retains certified copies of the powers of attorney, mentioning this in the minutes of the GMS.
The general powers of attorney will be submitted to the Company starting with 28.08.2018, 18:30 hours, at the same location and in the same conditions as the informative materials.
The Company’s Shareholders registered on the Reference Date in the shareholders’ register issued by Depozitarul Central S.A. (Central Depository) have the possibility of voting by correspondence, before the OGMS, by means of Ballot Papers for voting by correspondence. The ballot paper can be obtained starting with the date of 28.08.2018, 18:30 hours, from the Company’s Registration Office and from the Company’s website (www.nuclearelectrica.ro) and it shall be updated if new items are added to the OGMS agenda.
b) Delivered by e-mail with extended incorporated electronic signature in compliance with Law No. 455/2001 on electronic signature no later than 26.09.2018, hours 10:00, at aga@nuclearelectrica.ro, with the subject: “FOR THE ORDINARY GENERAL MEETING OF SHAREHOLDERS OF 28.09.2018”.
When filling in the special powers of attorney and ballot papers, we kindly ask you to take into consideration the possibility of adding new items to the OGMS agenda, in which case the modified agenda shall be published by 17.09.2018. In this case, the updated special powers of attorney and ballot papers can be obtained from the Company’s Registration Office and from the Company’s website (www.nuclearelectrica.ro ) starting with the publishing date of the modified agenda.
Acording to art.187 item 8 of the Regulation no. 5/2018 regarding issuers of financial instruments and market operations, SNN shareholders will be able to make written candidate proposals for the positions of member of the Board of Directors.
When the members of the Board of Directors are elected by the cumulative vote method, the administrators in office until the OGMS date are listed on the list of candidates for election to the new Board of Directors.

References: art. 1171
 art. 92
 art. 14
 art.52
 art.52
 art.187