Source: https://kooperationen.zew.de/en/zew-visiting-researchers-programme/data-protection.html
Timestamp: 2019-04-19 04:16:20+00:00

Document:
the protection and confidential handling of your personal data is of central concern to us. We would therefore like to take this opportunity to inform you about how, to what extent, and for what purpose ZEW collects, processes and uses this data.
ZEW processes your personal data, which is collected when you visit our website, in compliance with legal regulations, in particular the guidelines set out in the EU General Data Protection Regulation (GDPR).
ZEW’s online services are generally accessible without any requirements pertaining to personal information. Certain services (subscription to the ZEW Newsletter, press distribution lists, enrolment for seminars or events etc.) do require users to provide us with personal information. It is left to your discretion whether you decide to make use of these services.
Minors under the age of 18 should not share any of their personal data with us without prior permission from a parent or guardian.
The type of browser used and, if necessary, the operating system used on your computer as well as the name of your access provider.
We process your data in accordance with Art. 6 para. 1 p. 1 lit. f of the GDPR. Our interest in your data is legitimate based on the purposes of data processing listed above. The data is processed anonymously; individual user profiles are not being compiled.
According to Art. 6 para. 1 p. 1 lit. a of the GDPR, as long as you have expressly given your consent, we will use your e-mail address to send you our newsletter or press releases on a regular basis. In order to subscribe to the ZEW Newsletter or our press releases, you must provide us with an e-mail address. Except for providing us with your e-mail address, it is also possible to subscribe to the newsletter or press releases under a pseudonym. Apart from your e-mail address, none of your personal information is stored by us, unless you provide us with this information voluntarily in order to access special newsletter or press-related services, or to improve our services. Access to the server is restricted to a small group of authorised personnel. Data is not passed on to a third party!
You can cancel your subscription at any time, for example, via the link provided at the bottom of every newsletter and press release. Alternatively, you can unsubscribe at any time by sending an e-mail to newsletter@zew.de or redaktion@zew.de.
Any electronic data you provide for registration will be deleted immediately after you complete your course, unless you expressly agree to receive information about future ZEW events. When you register for further training courses at ZEW, your data is processed with your consent according to Art. 6 para. 1 p. 1 lit. b of the GDPR. The personal data collected by us in order to process your registration form will be deleted as soon as it is no longer required to fulfil the purpose for which it was originally collected.
We invite users to contact us with any question they might have via the contact forms or e-mail addresses provided on the website. In order to take advantage of this service, you must provide a valid e-mail address so that we know who the question is coming from and so that we can send you a response. This means that any personal data contained in the e-mail is stored by us. Any other information you provide is voluntary. In this case, none of your data will be passed on to third parties. Your data is used exclusively for the purpose of responding to your inquiry.
Data for the purpose of establishing contact is processed by us according to Art. 6 para. 1 p.1 lit. a of the GDPR, based on your freely given consent, i.e. in the form of sending an e-mail, in accordance with Art. 6 para. 1 lit. f of the GDPR. If the goal of the e-mail communication is the execution of a contract, the processing of the data is also supported by Art. 6 para. 1 lit. b of the GDPR.
The personal data collected will be deleted as soon as it is no longer required to fulfil the purpose for which it was originally collected. In the case of personal data collected via an online contact form or sent via e-mail, this happens as soon as the conversation with the user comes to an end. The conversation can be seen to have come to an end when it is clear from the given circumstances that the issue being discussed has been definitively resolved.
If you would like to apply for a position at ZEW, you can send us your application via the forms provided on our website. The data you send to us is encrypted in transit. Only staff in our personnel department and those in charge of the hiring process have access to your application.
For the purposes of processing your application, your data is processed with your consent according to Art. 6 para. 1 p. 1 lit. a of the GDPR.
Personal data collected by us as part of the application process will be deleted three months after the end of application process, unless you agree to have your data stored for longer in order to remain in our application pool.
We will not pass your personal data on to third parties for any other purpose than those listed below.
this is legally permissible and required for the execution of contractual relationships, according to Art. 6 para. 1 p. 1 lit. b of the GDPR.
The ZEW website contains links to third party web pages. Clicking on such web links means you leave the ZEW website. These pages or their data protection policies (which may deviate from the ZEW standards) cannot be influenced by ZEW. We are not responsible for third party web page information or content. Any personal data you pass on to third parties is not regulated by the ZEW data protection policy. We therefore recommend that you read the data protection policy provided by each company carefully before passing on your personal data.
In order to expand the range of functions we can offer our online users and to make our site easier to use, we use what are known as “cookies” on our website. This means that when you access our website, small files will be saved to your computer. These cookies are then automatically deleted after a predefined period of time.
The data processed via cookies is required for the purposes listed above for the safeguarding of our legitimate interests and those of third parties according to Art. 6 para. 1 p. 1 lit. f of the GDPR.
If you wish to forgo the benefits of cookies, please consult the “Help” section of your browser, which will tell you how to change your browser settings to no longer accept new cookies or to delete existing ones. This should also provide you with information on how to block all new cookies from your browser or how to adjust your settings so that you receive a notification when new cookies are created.
We use the tracking tools described in the following in accordance with Art. 6 para. 1 p.1 lit. f of the GDPR. We employ such tools in order to make continual improvements to our website and to ensure it remains user-friendly. We also use these tracking tools in order to statistically monitor and evaluate user traffic on our website with the aim of optimising the content we provide for you. These are considered legitimate interests under the legal regulation cited above. Online sessions and campaigns come to an end after a fixed period of time has passed.
The purposes of data processing and the type of data collected are listed under the respective tracking tool.
IP anonymization has been activated for this website. This means that Google will truncate IP addresses originating from Member States of the European Union as well as from other countries in the Agreement on the European Economic Area. Only in exceptional cases will the full IP address be sent to and shortened by Google servers in the USA. Google will use this information on behalf of the website provider for the purpose of evaluating your use of the website, compiling reports on website activity for website operators and providing other services relating to website activity and internet usage to the website provider.
Google will not associate your IP address with any other data held by Google. These purposes represent a legitimate interest on our part in processing your data. Our use of Google Analytics is in accordance with § 15 para. 3 TMG and Art. 6 para. 1 lit. f of the GDPR. The data sent by us and linked to cookies, user or promotional IDs are automatically deleted after 14 months. Stored data that reaches this time limit is deleted automatically on a monthly basis.
We also use the services and cookies of Webtrekk in order to gather statistical data on the use of our website and use this data to improve the site. These purposes represent a legitimate interest on our part in processing your data. Our use of Webtrekk is in accordance with § 15 para. 3 TMG and Art. 6 para. 1 lit. f of the GDPR. Webtrekk is certified in data protection in the area of web controlling software by TÜV Saarland.
Any time someone accesses our website, the tool collects and analyses information from the user’s browser. A detailed list of the types of information gathered by Webtrekk can be found at www.webtrekk.com/en/index/opt-out-webtrekk/. When data is processed by Webtrekk, the IP addresses are shortened so that they cannot be directly linked to an individual. The shortened IP addresses will not be amalgamated with other data collected by us.
The data sent by us and linked to cookies, user or promotional IDs are automatically deleted after 12 months. Stored data that reaches this time limit is deleted automatically on a monthly basis.
Users can adjust their browser settings to determine whether cookies are enabled or not. If you would not like to be tracked, you can opt out. You can do this by clicking on the following link https://www.webtrekk.com/en/index/opt-out-webtrekk/.
In accordance with Art. 6 para. 1 p. 1 lit. f of the GDPR, we provide links to the social networks Facebook, Twitter, YouTube, Flickr, XING, LinkedIn and Google+ on our website in order to raise ZEW’s profile on these platforms. This promotional purpose is viewed as a legitimate interest by the GDPR. The responsibility for protecting users’ data lies with the respective provider. Direct contact between these networks and our users is not established until the user actually clicks on one of these links. User data is not provided automatically to these platform providers.
ZEW employs technical and organisational security measures to protect the data we collect from incidental or deliberate manipulations, loss, destruction or unauthorised access. Our security measures are continually updated in line with the latest technological advances.
to file a complaint with the appropriate supervisory authority, according to Art. 77 of the GDPR. In most cases, you can contact the supervisory authority responsible for your usual place of residence or workplace or for our registered office.
Every newsletter or press release you receive also contains information on how to cancel your subscription. Once your subscription has been cancelled, your data will be deleted.
If your personal data are being processed on the basis of legitimate interests according to Art. 6 para. 1 p. 1 lit. f of the GDPR, you have the right, under Art. 21 of the GDPR, to file an objection to your personal data being processed, as long as there are sufficient grounds based on your particular circumstances or the objection is targeted at direct advertising. In the latter case, you have a general right of objection without having to provide evidence of any special circumstances.
If you wish to exercise your right of revocation or of objection, simply send an e-mail to datenschutzbeauftragter@zew.de.
This commitment to data protection is currently valid as of May 2018.
ZEW reserves the right to revise this declaration on data protection in accordance with lawful regulations at any time. In the case of changes we will post the revised version of the declaration on the web so that you always have access to the most up-to-date valid version.

References: Art. 6
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 § 15
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 Art. 77
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 Art. 21