Source: http://en.hukuki.net/index.php?amp;topic=150.0
Timestamp: 2019-04-19 07:00:33+00:00

Document:
4.4. (Annex: 08/06/2004 – 25486 Official Gazette / Art. 47) If the papers comprising the tender document are issued and sold to the tenderers in other languages besides Turkish, the Turkish text shall be taken as basis in understanding and interpretation of the tender documents as well as the disputes that may arise between the contracting entity and tenderers.
7.2. Any bodies such as foundations, associations, unions and fund under the body of the Contracting entity or established for any reason related to the Contracting entity as well as the companies partner to these organizations cannot participate in the procurement.
7.3. Furthermore, the contractors that provide consultation services in relation to the procurement, which is the subject of the procurement, shall not be able to participate in the procurement. This prohibition shall be applicable for the companies in partnership and management affiliation as well as the companies, which hold more than half of the capital of such companies.
j) Tenderers that are determined to enter into prohibited deeds and actions as specified in Article 9 of the Specification.
e) To participate in the procurement even though the tenderer is prohibited to participate as per Article 8 of this Specification.
9.2. Tenderers that enter into the said prohibited deeds or actions shall be subject to the provisions in Chapter Four of Law No. 4734 according to the nature of such act and behavior.
11.2. In the event that the request for such a clarification is approved, the clarification by the Contracting entity shall be sent to all tenderers in written that purchase the tender document until the said date with a registered and prepaid letter or delivered personally against signature. This written clarification by the Contracting entity shall be made to ensure that all tenderers are informed at least ten (10) days prior to the deadline date of submitting tenders.
12.2. The said addendum shall be sent to all tenderers who purchase the tender document in written in a registered and prepaid letter or delivered personally in return for a signature, and the tenderers shall be ensured to be notified at least ten (10) days prior to the date of procurement.
13.4. The Joint Venture Agreement (Joint Venture Statement) and Contract shall include the provision that physical bodies and legal entities comprising the joint venture shall be liable jointly and successively to perform the contract.
13.5. The pilot partner shall have the majority of shares in the joint venture. The percentage of share of the partners shall be indicated in the Joint Venture Agreement (Joint Venture Statement) and Contract.
e) (Amended: 08/06/2004 – 25486 Official Gazette/ Art. 49) Written letter of commitment evidencing that the tenderer is not in the cases listed under items (a), (b), (c), (d), (e), (g) and (i) of Article 8 of this Specification hereby.
(Amended: 08/06/2004 – 25486 Official Gazette / Art. 49) In the case of joint ventures, each partner shall be liable to submit the documents listed under items (b), (c), (e), (j), (l) and (m) separately.
15.3. The documents required for the professional and technical qualification and the criteria that these documents have to meet 6.
15.5.1- The Tenderers shall be required to submit the originals or notarized copies of the documents listed above 7.
15.5.2- The notarized documents have to bear the expression “this is a true copy” certifying the true copy of the original document, otherwise the documents certified in witness of copies of photocopies of the same with the expression “this is the same copy of the document issued” or any expression with the same meaning shall be rejected.
15.5.3- The Tenderers may also, instead of originals, include into their tenders the copies bearing the expression “Original copy seen by the Contracting entity” or any expression with the same meaning after the contracting entity sees the same prior to the procurement.
15.5.4- The documents except for the ones listed under Article 15.5.4.1 hereunder that will be submitted by the domestic or foreign tenderers have to be issued according to the legislation of the respective country and approved by the Consulate of the Republic of Turkey in the country where it is issued or the Turkish Ministry of Foreign Affairs. However, official documents issued from the countries that are party to the Convention on Abolishing the Obligation to Certify Foreign Official Documents and included in the scope of Article 1 of this convention shall be exempted from the approval of the Consulate of the Republic of Turkey in the country where it is issued or the Turkish Ministry of Foreign Affairs provided that they bear the “Apostille” seal. Provided that there is an agreement or convention containing provisions that require certain proceedings in respect of certifying the signature, seal or stamp on the documents between the Republic of Turkey and any other state or states, the approval of documents issued from such countries shall be subject to the provisions of this agreement or convention.
15.5.5- In the event that the Turkish translations of the documents are required in this Specification, translations of official documents issued abroad as well as the documents listed in the tender document by the Contracting entity have to be approved by the Consulate of the Republic of Turkey or the Turkish Ministry of Foreign Affairs. Translations of documents that bear the seal of Apostille as well as the translations of documents that are not required to be approved by the Consulate of the Republic of Turkey or the Turkish Ministry of Foreign Affairs must be rendered by the sworn translators and notarized.
18.1. All qualification documents required in Article 15 of this Specification as a condition to participate in the procurement shall be put into an envelope or package. Name, surname or trade title of the tenderer, full address for notification, the work related to the tender and full address of the contracting entity holding the procurement shall be written on this envelope. The adhesive part of the envelope shall be signed, sealed or stamped by the tenderer.
18.3. The applications for qualification may be submitted by registered and prepaid mail. The applications for qualification sent by mail shall reach to the Contracting entity until the deadline time specified in the tender document. The receiving time of the applications for qualification which shall not be put into effect due to delays in mail shall be written into a minute and shall not be taken into consideration.
18.4. The applications for qualification submitted cannot be returned and replaced for any reason other than the case of issuing an addendum according to the provisions of this Specification hereby.
18.5. In the event that the duration of submitting applications for qualification is extended with an addendum, all rights and liabilities of the Contracting entity and tenderers with regard to the former date of submitting applications for qualification shall be deemed extended until the new deadline date of submitting applications for qualification.
24.2. In the event that any increase occurs in the expenses provided in article (24.1.) or similar costs arise, it shall be assumed that the tender price meets such increases or differences.
24.3. The Value Added Tax (VAT) payable when the price of the work which is the subject of the contract is paid shall be paid separately to the contractor by the Contracting entity in accordance with the relevant legislation.
g) (Annex: 08/06/2004 – 25486 Official Gazette / Art. 50) Letter of commitment stating that the work experience certificate shall not be made available to another corporate body if the work experience is required.
25.2. (Amended: 08/06/2004 – 25486 Official Gazette / Art. 50) In the case of joint ventures, each partner shall be liable to submit the documents listed under items (c), (f) and (g) separately.
25.3. The principles set forth in Article 15.5 of this Specification shall be applicable in submitting the documents comprising the tender as required by the contracting entities.
26.1. The tender letters shall be submitted as written and signed in accordance with the sample form enclosed.
26.3. Tender letters of tenderers that submit tenders as a joint venture are required to be signed by all members of the joint venture or persons duly authorized to submit tenders.
27.1. The validity duration of tenders shall be at least …………. calendar days following the date of procurement. The tender letters, which are indicated to have shorter validity duration, shall not be taken into consideration.
27.2. If necessary, the Contracting entity may request the tenderers to extend the validity period to the maximum extent specified above before the existing validity period expires. The tenderers may accept or reject this request of the Contracting entity. The bid bond of the tenderer that rejects the request of the Contracting entity with regard to extension of the validity period shall be returned.
27.3. The tenderers that accept such a request shall be liable to adapt their bid bond to the new validity period and provisions of bid bond in all aspects without changing the conditions of the tender and the contract.
27.4. Requests and answers to this effect shall be made written, sent by registered and prepaid mail or delivered personally against signature.
28.1. All tender documents required in this Specification shall be put into an envelope or package. Name, surname or trade title of the tenderer, full address for notification, the work related to the tender and full address of the contracting entity holding the procurement shall be written on this envelope. The adhesive part of the envelope shall be signed, sealed or stamped by the tenderer.
28.2. The tenders shall be submitted to the Contracting entity (the office where the tenders shall be submitted) in return for receipts with order numbers until the time of the procurement stipulated in the tender document. The tenders submitted after this time shall not be accepted, but returned to the tenderer without opening them.
28.3. Tenders may be submitted by registered and prepaid mail. The tenders sent by mail shall reach to the Contracting entity until the time specified in the tender document. The receiving time of the tenders which shall not be put into effect due to delays in mail shall be written into a minute and shall not be taken into consideration.
28.4. The tenders submitted shall not be returned and replaced for any reason other than the case of issuing an addendum according to the provisions of this Specification hereby.
28.5. In the event that the duration of submitting tenders is extended with an addendum, all rights and liabilities of the Contracting entity and tenderers with regard to the former date of submitting tenders shall be deemed extended until the new deadline date and time of submitting tenders.
29.2. In the event that the tenderer is a joint venture, the partners may provide bid bonds at the rate of their share, and bid bond may be paid by one or some of the partners provided that the total amount is not less than the minimum amount of bid bond.
33.2. The tender commission shall review the envelopes of application for qualification in order of receipt. Name, surname or trade title, full notification address of the tenderer, the work related to the tender, full address of the contracting entity holding the procurement on the envelope as well as the signature and stamp of the tenderer on the adhesive part of the envelope shall be checked in this review. The envelopes that do not meet the said requirements under Article 18.1 of this Specification shall be written into a minute, and shall not be taken into consideration.
33.3. The envelopes shall be opened in order of receipt in front of the participants together with the tenderers. It shall be checked whether the qualification documents are complete, and the tender letters and the bid bonds are in compliance with the described procedure. The tenderers whose qualification documents are deficient or whose tender letters and bid bonds are not in compliance with the described procedure shall be written into a minute.
34.1. (Amended: 08/06/2004 – 25486 Official Gazette/ Art. 51) At the second stage, it shall be decided that the applications of the tenderers whose qualification documents are deficient in the first session under Article 33.3 of this Specification shall be disqualified from the evaluation process.
34.2. The tenders of the tenderers whose documents are complete and in compliance with the procedure as a result of the first review and these procedures shall be evaluated in detail. At this stage, it shall be reviewed if the qualification documents and the criteria set forth in such documents to determine the capacity of tenderers to perform the said work are in compliance with the conditions set forth in the tender document. The applications for qualification of the tenderers that are found to not meet the qualification criteria in this Specification or the requirements set forth in the tender document of qualification documents shall not be taken into consideration.
36.1. The tenderers shall submit the bid bonds and tender letters as well as the tenders comprising of the other documents required by the contracting entity within the period of time designated by the tender commission.
36.3. (Amended: 08/06/2004- 25486 Official Gazette/ Art. 52) In evaluation of the tenders, it shall be decided that the tenders of the tenderers whose documents are deficient or whose tender letters and bid bonds are not in compliance with the procedure shall be disqualified from the evaluation process.
36.4. (Amended: 08/06/2004- 25486 Official Gazette/ Art. 52) In the event that the documents that must be submitted within the tender envelope as per this Specification and the annexes that must be provided pursuant to the related legislation are not furnished by the tenderers, such deficient documents and annexes thereto shall not be completed.
36.5. (Amended: 08/06/2004- 25486 Official Gazette/ Art. 52) It shall be checked whether there is any arithmetic error in statements enclosed to the tender letters submitted by the tenderers after this stage.
36.6. In the event that an arithmetic error is determined in multiplication and sum within the statements enclosed to the tender letters indicating the tender prices, the arithmetic errors shall be discretionally corrected by the Tender commission on the basis of unit prices offered by the tenderers. The tender found as a result of such correction shall be accepted as the principal tender of the tenderer and the matter shall immediately be notified to the tenderer in writing.
39.1. After the Tender commission evaluates the tenders submitted as per Article 36 of this Specification hereby, it shall determine the abnormally low tenders according to the other tenders or the approximate cost determined by the Contracting entity. The Tender commission shall demand from the tenderers to submit the significant components and relevant details in the submitted tender in writing within the period determined before rejecting such tenders.
41.1. The tenderer that submits the most advantageous tender in economic terms shall be awarded the contract.
41.4. In the procurements where the lowest price is considered as the most advantageous tender in economic terms, if more than one tenderer proposes the same price and it is understood that these tenders constitute the most advantageous tender in economic terms, the procurement shall be concluded by determining the most advantageous tender in economic terms in consideration of the criteria given under Article 41.5 of the specification and within the framework of the provisions set forth in the Regulation on Implementation of Goods Procurements.
44.1. The result of the procurement shall be notified to all tenderers including the tenderer that is awarded the contract that submit tenders for the procurement, against signature or via registered and prepaid mail sent to their notification addresses within maximum three (3) days following the approval of the procurement award by the contracting officer. The seventh (7th) day following the mailing date shall be assumed as the notification date of the procurement award.
46.2. In the event that the tenderer that is awarded the contract is a joint venture, the partners may provide performance bonds at the percentage of their share, and the total amount of performance bond may be paid by one or more of the partners.
47.1. (Amended: 08/06/2004 – 25486 Official Gazette / Art. 53) The tenderer that is awarded the contract shall be liable to sign the contract by furnishing the documents evidencing that he is not in the cases listed under items (a), (b), (c), (d), (e) and (g) of Article 8 as well as the performance bond within the period as stipulated under Article 45.3 of this Specification hereby. The bid bond shall be returned immediately after the contract is signed.
47.1.1. (Amended: 08/06/2004 – 25486 Official Gazette / Art. 53) The foreign tenderers shall submit the equivalent documents evidencing that they are not in the cases listed under items (a), (b), (c), (d), (e) and (g) of Article 8 of this Specification according to the legislation of their respective countries. If there are not equivalent documents within the frame of legislation binding the tenderer or it is not possible to issue such documents, they shall submit the written statements to this effect. However, this shall be confirmed by the mission chiefs in Turkey of the country of nationality of the foreign physical body or where the head office of the company of the foreign corporate body is seated or the mission chiefs in such countries of the Republic of Turkey.
48.1. (Amended: 08/06/2004 – 25486 Official Gazette/ Art. 54) In the event that the tenderer that is awarded the contract does not provide the documents evidencing that he is not in the cases listed under items (a), (b), (c), (d), (e) and (g) of Article 8 as well as the performance bond or does not sign the contract, then the contract may be concluded with the second most advantageous tenderer in economic terms if it is found suitable by the contracting officer. In this case, it shall be checked if the second most advantageous tenderer in economic terms is prohibited and shall be required to submit the documents evidencing that he is not in the cases listed under items (a), (b), (c), (d), (e) and (g) of Article 8 as per Article 43.1 prior to the approval by the contracting officer.
49.1. The tenderer may defer from his commitment provided that the said tenderer notifies the situation to the Contracting entity with a written notice issued by the Notary Public for a period of ten (10) days within maximum five (5) days following the expiry of the period stipulated in Article 45.1. of this Specification hereby in the event that the Contracting entity does not fulfill its obligation with regard to concluding the contract.
50.5. …………………… concerning the execution of Contract shall be borne by the Contractor31.
51.2. Other terms of payment are specified in the draft contract.
54.1. The goods shall be delivered / the work shall commence following the notification of the proceed to work to the contractor or the address indicated for notifications by the contracting entity following the execution of the contract (in respect of works subject to registration by Court of Accounts, following such registration).
54.2. The duration of work is ……………………………….. (in figures and words) calendar days.
55.2.1. Furthermore, in the event that the Contracting entity does not fulfill the contractual obligations (delay in delivering the worksite and approval of the projects etc.) within the stipulated duration without any default of the contractor, and any delay occurs with reasons not caused by the contractor, and the work is not completed in time, the situation shall be reviewed by the Contracting entity upon the request by the contractor provided that this hinders the performance of the contract and the contractor does not have sufficient power to eliminate the hindrance, and the Contracting entity may extend the time for a part of or whole work according to the nature of the work.
Article 57 – Penalties payable in delays (Amended: 08/06/2004 – 25486 Official Gazette / Art. 55) If the Contractor does not deliver the goods/ complete the works in time as per the contract, the delay notice shall be issued by the contracting entity for ……………..37 days and the delay penalties at ………..…….3737.1 of the contract amount shall be applied for each calendar day delayed, and in the event that the same situation continues in spite of the written notice of the Contracting entity, the performance bond of the contractor shall be registered as revenue, the contract shall be cancelled and the account shall be settled in accordance with the general provisions without necessity for any written protest.
58.3. Terms and conditions of examination and acceptance:………………………………………….
60.1. All disputes arising during the process until the contract is executed and enforced shall be settled by Administrative Judiciary provided that rules related to the request for review in Article 54 and the subsequent Articles of Public Procurement Law No. 4734 are reserved.
60.2. The relevant provisions stipulated in the contract of work shall be applicable for any dispute arising from the implementation of the contract.

References: Art. 47
 Art. 49
 Art. 49
 Art. 50
 Art. 50
 Art. 51
 Art. 52
 Art. 52
 Art. 52
 Art. 53
 Art. 53
 Art. 54
 Art. 55