Source: https://www.art360foundation.org.uk/privacy-policy
Timestamp: 2019-04-25 17:49:38+00:00

Document:
Art360 Foundation (‘we’, ‘us’) is registered with the Information Commissioner’s Office and is committed to protecting and respecting your privacy.
Art360 Foundation is a ‘data controller’ for the purposes of the applicable data protection law in the UK, which means we are responsible for, and control the processing of, any personal information we collect from you.
Directly from you, for example when you fill in a form on our website.
Indirectly via third parties such as Art360 Project supporters.
Collected from you when you attend an event, for example you may appear in photographs, video recordings or sound recordings of events hosted by Art360 Foundation.
We may also receive information about you from analytics providers (such as Google Analytics) depending on your browser settings when using the Art360 Foundation website.
Events hosted by Art360 Foundation may require you to obtain a ticket using third parties such as Eventbrite, where you will be required to provide some personal information such as your name and email address. Art360 Foundation has no control over how these third parties use your data, so check their privacy policies for details on how they process your data.
At events hosted by Art360 Foundation we may collect information about you such as your name or affiliated organisation. We may record events either as a video, a sound recording or by taking photographs. We will signpost use of recording equipment in the invite or ticket for the event and as a notice at the entrance or sign-in desk.
We use Google Analytics to collect information about how people use the website. Google Analytics shares information about what pages you visit, how long you are on the website, how you found the website and what you click on.
We do not collect or store your personal information (e.g. name/address) alongside this information, so it cannot be used to identify who you are. We do not allow Google to use or share our analytics data. You can find out more about Google Analytics on their website, which also provides global opt-out tools.
For further information about cookies and how to disable them please go to the Information Commissioner’s webpage on cookies.
We may receive personal information about you from third-parties, which may include parties who provide us with this information in fulfilment of a legal obligation or in respect of a contract, for example our Art360 Project supporters.
We may obtain information about you from publicly available records and archives for the purpose of contacting you in respect of our legitimate business activities of fundraising.
in connection with any recruitment for employment. This information may include sensitive information including your race, ethnic origin or health. Please see the section ‘Sensitive Personal Information (Special Category Data)’ below.
as promotional materials for events, for example we may host videos of events on our website or use photographs from events to promote future events.
it is required to ensure we can provide appropriate facilities for you, for example in relation to a disability or health condition and you have given explicit consent for us to use this data.
If we require sensitive or ‘special category’ data for any other reason, we will always ask for your explicit consent.
We will only process sensitive or ‘special category’ data strictly for the purpose you have supplied it.
We will only send you information by email about products or services we feel may interest you. If you have previously requested information from us or utilised our products or services, we will only contact you by email with information about products and services similar to those you have previously utilised or enquired about.
We may contact you by post for the purpose of contacting you in respect of our legitimate business activities of fundraising.
You can ask us to stop sending you marketing messages at any time. If you would like to do this, please email, call or write to us (see the ‘How to contact us’ section below). If you would prefer to be contacted by post over email, then please let us know.
We may need to transfer your personal data to countries that are located outside the European Economic Area ("EEA") for the purposes of processing by parties that work for Art360 Foundation or one of its suppliers.
All information you provide to Art360 Foundation is stored securely. Unfortunately, the transmission of information via the internet is not completely secure. Although Art360 Foundation will do its best to protect your personal data, we cannot guarantee the security of your data transmitted to the website; any transmission is at your own risk. Once we receive your information, we will use strict procedures and security features to try to prevent unauthorised access.
We will not retain your personal data for longer than is necessary in relation to the purposes for which the data was collected or otherwise processed. The criteria we use for determining the retention periods for your personal data will be any regulatory requirements, statutory retention periods or guidance provided by regulatory bodies such as HMRC or the Information Commissioners Office.
You can request a copy of information which we hold about you in writing (known as a data subject access request). Upon written request, we will provide you with a readable copy of the personal data which we keep about you.
We will respond to you within the time frame specified within the applicable data protection law, which is generally within one month of receipt of the written request. We will provide the information without charge, but we may charge a reasonable fee for the administrative cost of providing the information where the request for information is unfounded, repetitive or excessive.
To request a copy of your personal data we hold about you please inform us in writing, addressing your request to ‘Data Request’ to contact@art360foundation.org.uk.
You can require us to correct any mistakes in your personal data which we hold about you by sending a written request to ‘Data Request’ to contact@art360foundation.org.uk.
We will respond to you within the time frame specified within the applicable data protection law, which is generally within one month of receipt of the request. If we have disclosed your personal data to any third parties, we will also inform those third parties of any correction to your personal data where possible.
You can ask us to stop contacting you for direct marketing purposes. If you would like to do this, please email, call or write to us (see the ‘How to contact us’ section below). If you would prefer to be contacted by post over email, then please let us know.
your personal data must be erased in order to comply with a legal obligation.
When processing of your data has been restricted, we will be permitted to store your data but will not perform any other processing of it, unless you consent to further processing or processing is necessary for the establishment of a legal claim; for the protection of rights of another person; or for reasons of important public interest.
for scientific or historical research purposes or statistical purposes, unless the processing is necessary for the performance of a task carried out for reasons of public interest. Should you object to our processing of your personal data on this legal basis, your objection must be based on grounds relating to your particular situation.
Where we have relied on your consent for the processing of your personal data, you have the right to withdraw that consent at any time, for example you can withdraw consent to receive Art360 Foundation Newsletters. If you wish to withdraw you consent please, email, call or write to us using the contact details under ‘How to contact us’ below.

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