Source: http://eaimun.org/en/rules-of-procedure/
Timestamp: 2019-04-22 22:41:26+00:00

Document:
These Rules of Procedure are the official regulations for the conduct of Elbe Ariana International Model United Nations (EAIMUN).
Public International Law and its sources, particularly the Charter of the United Nations, shall function as a means for the interpretation of these Rules of Procedure.
The “House” shall be a specific committee or the committees as a whole.
The “General Debate” is a formal debate in the Committees. It may be suspended for the purpose of conducting an informal debate, which are namely the “Moderated Caucus” and the “Unmoderated Caucus”.
Delegates and Representatives are to conduct themselves according to their respective function and respect each other’s dignity at all times. They will be called to order by the Secretary General or the Chairpersons, if necessary.
English shall be the official and working language of the House during Session as well as during breaks and/or informal meetings.
All participants of EAIMUN shall dress suitable to the character of conference.
Non-compliance with the dress code may lead to a reprehension by the Chairperson and Art. 12 applies.
His/Her office is the Office of the Secretary General.
It consists of the Secretary-General and the staff appointed by him/her.
It shall have the custody to proper archiving and distribution of all documents and credentials.
The Chairperson are in any case bound to these Rules of Procedure and the fundamental principles of EAIMUN.
For the clarification of a doubtful or conflicting interpretation, the Chairperson may call upon the Secretary General for conclusive advice.
All procedural matters in Formal Session are subject to the discretion of the Chairperson. The Chairperson may undertake an action that is not covered by the Rules of Procedure in order to facilitate the flow of the debate, as in accordance with Art. 8 (4).
The Executive Board is the final and sole institution concerning any decision on the organization of the EAIMUN conference. It presides the official EAIMUN staff; the President of EAIMUN is head of the executive board.
The dignity of the Executive Board is to be respected in all circumstances.
If misconduct continues after this warning, the Delegate or Representative is reprehended. In grave circumstances, the Chairperson may contact the Secretary General to take action, which can include the exclusion from the debate or the conference. While excluded from debate a Delegate or Representative may not participate in voting procedures.
Notepaper passing is not permitted during voting procedure.
When called upon, the Delegates and Representatives shall raise their placards and state “present” or “present and voting”. Indicating the latter entails the obligation to vote either in favor or against amendments and draft resolutions during substantial voting procedure. They may not abstain.
All speeches must be related to the matter at hand.
It is obligatory for all delegations to yield the floor in one of the three ways indicated above after having finished their speech during General Debate. If there is no speaking time left, they are to yield the floor back to the Chairperson.
The House shall deal with the agenda topics in the order determined in the first committee session during General Debate by a majority vote.
Before a committee moves into General Debate on an agenda topic, time may be given to Delegates and Representatives to present their countries’ or organizations’ positions on the agenda item at hand. They may speak on the agenda item following the alphabetical order.
When there are no speakers left on the general speaker’s list, General Debate will be closed and the house will automatically move into voting procedure on the agenda item.
The use of laptops is not allowed during General Debate on the agenda item.
It is in order to use laptops during any suspensions of formal debate (cf. Art. 36-38).
Any changes of the rules governing the use of laptops are left to the discretion of the Chair.
The three draft resolutions with the most signatories will be discussed upon. In the event of a tie, the Chairpersons may decide to again enter into unmoderated caucus, by which the committee may force a decision on its own. Alternative conducts are left to the discretion of the Chairpersons.
In the following, the committee is back in General Debate on the agenda item.
In the following, the committee returns to General Debate on the agenda item.
A friendly amendment does not need to be formally introduced, but handed in to the Chairperson with a respective note through the official EAIMUN amendment sheet.
The specific rules applying to procedural voting on motions are outlined in Art. 34.
Rules governing the substantial voting procedure are elaborated in section VII, especially in Art. 46, and section VIII/3.
The points and motions shall have precedence as listed beneath.
Delegates and Representatives wishing to raise a point of personal privilege shall rise immediately and state aloud “Point of Personal Privilege”.
The Chairperson shall recognize the Right of Reply only in instances of a grave insult ad-dressing the person or entity of the Delegate or Representative. Rights of Reply may only be granted after a speech is completed. The Delegate or Representative must state which remark he/ she considered to be an offense and then answer to it respectfully.
A Delegate or Representative raising a point of order may not speak on substantive matters.
Delegates and Representatives wishing to raise a Point of Information shall raise their placards when in order.
A Delegate or Representative may raise a Point of Parliamentary Inquiry to request clarification on all procedural matters in general by the Chairperson.
A Delegate or Representative may raise a Point to Hear the Secretary General to request final clarification on all matters. The entertainment of this point shall be voted upon.
If it is having not been seconded, it automatically fails.
A Representative may not raise such a motion nor vote upon it.
If not explicitly demanded and voted favorably upon by the committee, a moderated caucus will be moderated by the Chairpersons.
During Unmoderated Caucus Delegates and Representatives ought to not leave the committee.
The motion to suspend the meeting for any other purpose shall be reasoned. The Chair-persons shall announce when the committee ought to reconvene.
Such a motion requires a two-thirds majority.
Statements delivered by the guest speaker are conclusive to the matter in question.
If the general speakers’ list runs out of speakers, the House automatically moves into voting procedure without a motion to close the general debate needed to be raised.
The public consists of all persons, excluding the Secretary General, Members of the Executive Board, Chairpersons, the Secretariat, Delegates, Representatives and any other person authorized by the Secretary General or the Executive Board.
Only if a draft resolution is passed by the General Assembly, it becomes a resolution.
The passing of notepapers is suspended and cross talking is strictly forbidden.
If the motion passes, the house will directly vote on the amendment or draft resolution, with the Chairpersons only asking for objections. If none are recorded on demand of the Chairpersons, the respective amendment or draft resolution passes by acclamation.
This motion cannot be combined with a motion to vote by roll call.
The roll call vote shall be taken in alphabetical order of the English names of the member states. During a roll call vote, delegations may answer with an affirmative vote, a negative vote, an abstention or pass their vote. When passing their vote, member states will be requested again to vote after all member states have indicated one of the four options above, not having the option anymore to abstain, irrespective of their previously indicated status “present” or “present and voting”. If a member state passes twice, its vote will be counted as a negative vote.
There will be one Delegate representing each member state.
The Security Council will be presided over by the President. The President holds the same functions as a Chairperson.
The Secretary General shall immediately bring to attention all communications from states, organs of the United Nations, or the Secretary General concerning any matter for the consideration of the Security Council in accordance with the provisions of the Charter.
The Committee shall deal with the agenda topics in the order determined in the first committee session by a majority vote without discussion. The procedures for setting the agenda and for the General Debate are specified in section IV.
Draft resolutions require at least five signatories in order to be introduced for General Debate. The procedures concerning the Debate on draft resolutions and amendments are elaborated in section V. Amendments require a minimum of three signatories.
Section VII outlines the voting procedure in a detailed manner. It fully applies to voting procedure in the Security Council, and shall only be complemented by the rules indicated above.
The Secretary General declares the session as opened.
(2) Every delegation has one vote.
After Voting Procedure, the next Draft Resolution will be introduced.
Resolutions passed by the Security Council shall only be presented by the sponsor or a signatory and may thus not be elaborated on in a speech.
The Secretary General officially declares the conference as closed.
These rules of procedure may only be amended by a decision of the President & Secretary General of the EAIMUN conference.

References: Art. 12
 Art. 8
 Art. 36
 Art. 34
 Art. 46
 V.