Source: https://www.fhr.biz/en/privacy-policy/customers-and-interested-parties/
Timestamp: 2019-04-23 16:15:44+00:00

Document:
Your personal data are processed in accordance with the provisions of the General Data Protection Regulation (GDPR), the Federal Data Protection Act (BDSG) and other relevant data protection requirements. The processing and use of individual data depends on the agreed or requested service. Our contract documentation, forms, consent declarations and other information made available to you (e. g. on our website or in our General Terms and Conditions) contain further details and supplementary information about the purposes for which data are processed.
If you have given us your consent to the processing of your personal data, that consent provides the legal basis for the processing specified therein. You may withdraw your consent at any time with future effect.All you need to do is send us an informal email.
We process your personal data to fulfil our contracts with you. Your personal data are furthermore processed to undertake measures and activities within the scope of precontractual relationships.
We process your personal data where this is necessary for the fulfilment of legal obligations (e. g. commercial or fiscal laws). Checking identity and age; fraud and money laundering prevention; prevention, combatting and solving of terrorism financing and crimes that jeopardise assets; comparisons with European and international anti-terror lists; fulfilment of fiscal controlling and reporting obligations and the archiving of data for the purposes of data protection and data security and inspection by fiscal and other authorities. It may furthermore be necessary to disclose personal data within the scope of measures imposed by the authorities/courts of law for the purposes of obtaining evidence, criminal proceedings or to enforce claims under civil law.
To secure and preserve our right to determine who may have access to our premises by means of appropriate measures (e. g. video surveillance; visitor badge).
We furthermore process personal data from public sources (e. g. internet, media, press, trade and association registers, register of residents, debtor lists, land registers).
Data is transferred to instances in states outside the European Union (EU) and/or the European Economic Area (EEA) – so-called “third countries” – where necessary for the fulfilment of an order/contract from and/or with you, where this is a statutory requirement (e. g. fiscal reporting obligations), where it is in our legitimate interest (e. g. address book shared by the entire centrotherm Group) or the legitimate interest of a third party to do so, or where you have given us your consent.The processing of your data in a third country may also be undertaken in connection with the employment of service providers within the scope of order processing. Where the country in question is not covered by a resolution of the EU Commission confirming that an adequate level of data protection is in place there, we shall in accordance with EU data protection requirements ensure by means of suitable contracts that your rights and freedoms are adequately protected and guaranteed. We will provide corresponding detailed information to you on request.
Where necessary we process your personal data throughout the duration of our business relationship. This also includes the initiation and handling of a contract. We are moreover subject to various retention and documentation obligations arising out of the German Commercial Code (HGB) and the German Fiscal Code. The prescribed retention and/or documentation periods set out therein extend up to ten years beyond the end of the business relationship and/or the precontractual legal relationship. Finally, the retention period is also defined on the basis of legal statutes of limitation which, for instance, are three years according to Art. 195 ff of the Federal Civil Code (BGB) as a rule, but may also be thirty years in certain cases.
8. To what extent is automated decision-making (including profiling) used in individual cases?
We do not use any purely automated decision-making processes as set out in Art. 22 GDPR. Should we use these processes in individual cases we will notify you separately where this is a legal requirement.
You have the right to information (Art. 15 GDPR), the right to rectification (Art. 16 GDPR), the right to erasure (Art. 17 GDPR), the right to restriction of processing (Art. 18 GDPR) and the right to data portability (Art. 20 GDPR). You also have the right to lodge a complaint with a data protection authority (Art. 77 GDPR). In principle, Art. 21 GDPR gives you the right to object to our processing of personal data. However this right to object only applies where you can show the existence of very special personal circumstances whereby the rights of our company may override your right to object.Should you wish to exercise one of these rights, please contact our Data Protection Officer.
You only need to provide us with those data that are necessary for the initiation and performance of a business relationship or a precontractual relationship with us, or those data which we are legally obliged to collect. As a rule, without these data we will not be in a position to conclude or perform the contract. This may also include data that are required later within the scope of the business relation-ship. Insofar as we request data from you at a later date, you will be informed separately that the provision of such data is voluntary.
You have the right at all times to object to the processing of your data under the provisions of Art. 6 (1) (f) GDPR (processing is necessary for the purposes of a legitimate interest) or Art. 6 (1) (e) GDPR (processing is necessary in the public interest) where grounds exist arising out of your particular situation. This shall also apply to processing for the purposes of profiling in the sense of Art. 4 (4) GDPR.If you object, your personal data will no longer be processed unless where we can demonstrate compelling legitimate grounds for such processing that override your interests, rights and freedoms, or where the processing serves the establishment, exercise or defence of legal claims.We may also process your personal data for the purposes of direct advertising. If you do not wish to receive advertising, you have the right to object at any time. This also applies to profiling where this is connected with direct marketing. We will observe this objection in the future.Your data will no longer be processed for the purposes of direct advertising if you object to processing for these purposes.Your objection can be made by simply writing to the address shown at 2. above.

References: Art. 195
 Art. 22
 Art. 21
 Art. 6
 Art. 6
 Art. 4