Source: https://gridscale.io/en/data-security-center/
Timestamp: 2019-04-24 18:19:02+00:00

Document:
In gridscale’s data protection centre we provide you with all legally relevant documents. We have written a “translation” of each legal text in our own words. This way you can quickly understand how secure your infrastructure is with gridscale.
This document has been independently translated and can therefore not be used for legal purposes. In all legal matters, please always refer to the original German document.
1. Definitions of terms The data protection declaration of gridscale GmbH is based on the terms used by the European guideline and regulation provider when issuing the basic data protection regulation (EU regulation 2016/679 hereinafter "DSGVO").
In other words, we adopt all terms of the European Union from the EU regulation 2016/679, so that it is easier to read our data protection declaration.
In other words, we live in Cologne and are responsible as gridscale GmbH for the appearance of all our websites and are your partner in matters of data protection.
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By means of a cookie, the information and offers on our website can be optimized for the user. Cookies enable us, as already mentioned, to recognize the users of our website. The purpose of this recognition is to make it easier for users to use our website.
You can object to the setting of cookies via the settings of your web browser.
4. Acquisition of general data and information Every time a person or an automated system accesses one of the Internet pages, gridscale GmbH's Internet pages collect a series of general data and information. This general data and information is stored in the log files of the server. We may record (1) the browser types and versions used, (2) the operating system used by the accessing system, (3) the website from which an accessing system reaches our website (so-called referrer), (4) the subwebsites which are accessed via an accessing system on our website, (5) the date and time of access to the Website, (6) an Internet Protocol address (IP address), (7) the Internet service providers of the accessing system, and (8) other similar data and information used for security purposes in the event of attacks on our information technology systems.
gridscale GmbH does not draw any conclusions about the person concerned when using this general data and information. Rather, this information is required to (1) correctly deliver the contents of our Internet pages, (2) optimize the contents of our Internet pages and the advertising for them, (3) ensure the permanent functionality of our information technology systems and the technology of our Internet pages, and (4) provide law enforcement authorities with the information necessary for criminal prosecution in the event of a cyber attack. These anonymously collected data and information are therefore evaluated by gridscale GmbH statistically and with the aim of increasing data protection and data security in our company in order ultimately to ensure an optimal level of protection for the personal data processed by us. The anonymous data of the server log files are stored separately from all personal data provided by a person concerned. Different data sources are not merged.
In other words, when you visit our website, we collect various data about you each time you access it. For example, the IP address you use as well as some information about your browser and operating system and similar data. We use this data for statistical purposes and for error analysis.
5. Registration on our website The data subject may register on the website of the controller, providing personal data. The personal data transferred to the controller is determined by the respective input mask used for registration. The personal data entered by the data subject are collected and stored exclusively for internal use by the controller and for the data subject's own purposes. The controller may arrange for the data to be transferred to one or more processors, such as a payment service provider, which also uses the personal data exclusively for internal use attributable to the controller.
Furthermore, the IP address assigned by the Internet Service Provider (ISP) to the data subject, the date and time of registration are stored when the data subject registers on one of the data controller's Internet pages. This data is stored against the background that this is the only way to prevent misuse of our services and, if necessary, to enable us to investigate criminal offences committed. In this respect, the storage of this data is necessary to protect the data controller. This data will not be passed on to third parties unless required to do so by law or for the purpose of criminal prosecution.
The controller shall at all times, upon request, inform each data subject of the personal data relating to that data subject. Furthermore, the controller shall correct or delete personal data at the request or notice of the data subject, provided that there is no legal obligation to keep such data in safekeeping. In this context, all employees of the controller are available to the person concerned as contact persons.
In other words, we collect different personal data from you in the case of your registration on one of our websites. Below it for example all inputs, which you make in the appropriate forms in front.
6. Subscription to our newsletter On the internet pages of gridscale GmbH, users are given the opportunity to subscribe to a newsletter of our company. Which personal data are transmitted to the person responsible for processing when ordering the newsletter is determined by the input mask used for this purpose.
gridscale GmbH informs its customers and business partners at regular intervals by means of a newsletter about offers from the company. The newsletter of our company can only be received by the person concerned if (1) the person concerned has a valid e-mail address and (2) the person concerned registers for the newsletter dispatch. For legal reasons, a confirmation e-mail in the double opt-in procedure is sent to the e-mail address entered by the person concerned for the first time for sending the newsletter. This confirmation e-mail serves to check whether the owner of the e-mail address has authorized the receipt of the newsletter as the person concerned. When registering for the newsletter, we also store the IP address of the computer system used by the person concerned at the time of registration assigned by the Internet Service Provider (ISP) as well as the date and time of registration. The collection of this data is necessary in order to be able to trace any misuse of a data subject's e-mail address at a later date and therefore serves the legal protection of the data controller.
The personal data collected when registering for the newsletter will be used exclusively for sending our newsletter. Furthermore, subscribers to the newsletter may be informed by e-mail if this is necessary for the operation of the newsletter service or for registration, as could be the case in the event of changes to the newsletter offer or changes in the technical conditions. The personal data collected in the context of the newsletter service will not be passed on to third parties. The subscription to our newsletter can be cancelled by the person concerned at any time. The consent to the storage of personal data, which the person concerned has given us for the newsletter dispatch, can be revoked at any time. For the purpose of revoking your consent, you will find a corresponding link in every newsletter. It is also possible to inform the controller in another way.
In other words, we offer you the subscription to a newsletter so that you are always informed about the latest offers from gridscale. The newsletter is an additional service that you can use voluntarily and unsubscribe at any time. Within the scope of the newsletter registration we will save your personal data, including all entries in the corresponding registration forms as well as the IP address used by you and data on browser, operating system and other similar data.
7. Newsletter-Tracking The newsletters of gridscale GmbH contain so-called tracking pixels. A tracking pixel is a miniature graphic embedded in e-mails sent in HTML format to enable log file recording and analysis. This allows a statistical evaluation of the success or failure of online marketing campaigns to be carried out. Using the embedded pixel-code, gridscale GmbH can recognize whether and when an e-mail was opened by an affected person and which links in the e-mail were clicked by the affected person. Such personal data collected via the tracking pixels contained in the newsletters are stored and evaluated by the data controller in order to optimise the dispatch of the newsletter and to adapt the content of future newsletters even better to the interests of the person concerned. This personal data will not be passed on to third parties. Persons concerned are entitled at any time to revoke the respective separate declaration of consent given via the double opt-in procedure. After revocation, this personal data will be deleted by the data controller. If you unsubscribe from receiving the newsletter, gridscale GmbH automatically interprets this as a revocation.
In other words, in some of our newsletters we will include so-called tracking pixels to recognize whether you have opened a newsletter from us and if you have clicked certain links in this newsletter. We evaluate the resulting data statistically so that we can constantly further optimize our newsletter.
9. Comment function in the blog on the website gridscale GmbH offers users the opportunity to leave individual comments on individual blog posts on a blog located on the website of the person responsible for the processing. A blog is a portal on a website, usually open to the public, in which one or more people who are called bloggers or web bloggers can post articles or write down thoughts in so-called blog posts. The blog posts can usually be commented by third parties.
If a person concerned leaves a comment in the blog published on one of the Internet pages, in addition to the comments left by the person concerned, information on the time of entering the comment and on the user name (pseudonym) chosen by the person concerned will also be stored and published. Furthermore, the IP address assigned to the person concerned by the Internet service provider (ISP) is logged. This IP address is stored for security reasons and in the event that the person concerned violates the rights of third parties or posts illegal content by submitting a comment. The storage of this personal data is therefore in the personal interest of the data controller, so that he or she can exculpate himself or herself in the event of a violation of the law. The personal data collected will not be disclosed to third parties, unless such disclosure is required by law or serves the legal defence of the data controller.
In other words, we offer a blog on our websites. If you publish articles or opinions on our blog, we will save your personal data. This includes your IP address, browser and operating system data as well as your pseudonym used by us. Some of the data (e.g. your pseudonym) will be published together with your article.
10. Subscription to comments in the blog on the website Comments posted on gridscale GmbH's blog can be subscribed to by third parties. In particular, it is possible for a commentator to subscribe to the comments that follow his comment on a particular blog post.
In other words, you can subscribe to our blog comments. By subscribing to comments of a blog article we will inform you (usually by e-mail) as soon as a new comment has arrived.
11. Routine deletion and blocking of personal data The controller shall process and store the personal data of the data subject only for the time necessary to achieve the data retention purpose or to the extent provided for by the European regulator or other legislator in laws or regulations to which the controller is subject.
In other words, we will only store and process your personal data for as long as absolutely necessary. We will routinely delete data that we no longer need.
Every person concerned shall have the right conferred by the European legislator of directives and regulations to require the controller to confirm whether personal data concerning him/her are being processed. If a person concerned wishes to exercise this right of confirmation, he may contact an employee of the controller at any time.
Furthermore, the person concerned has a right of access to information as to whether personal data have been transferred to a third country or to an international organisation. If this is the case, the person concerned shall also have the right to obtain information on the appropriate guarantees in connection with the transfer.
If a person concerned wishes to exercise this right of access, he may contact the controller at any time.
Any person concerned by the processing of personal data shall have the right granted by the European legislator for the immediate rectification of inaccurate personal data concerning him/her. Furthermore, taking into account the purposes of the processing, the data subject has the right to request the completion of incomplete personal data, including by means of a supplementary declaration.
If a person concerned wishes to exercise this right of rectification, he may contact the controller at any time.
The data subject withdraws his/her consent on which the processing was based under Article 6(1)(a) DSGVO or Article 9(2)(a) DSGVO and there is no other legal basis for the processing.
The person concerned objects to the processing under Article 21(1) DSGVO and there are no overriding legitimate grounds for the processing or the data subject objects to the processing under Article 21(2) DSGVO.
If one of the above-mentioned reasons applies and a affected person wishes to have personal data stored at gridscale GmbH deleted, he can contact the person responsible for processing at any time. If the personal data was made public by gridscale GmbH and our company is obliged to delete the personal data in accordance with Art. 17 para. 1 DSGVO as the person responsible, gridscale GmbH shall take appropriate measures, including technical measures, taking into account the available technology and the implementation costs, to inform other persons responsible for data processing who process the published personal data, that the person concerned has requested that all links to this personal data or copies or replications of this personal data be deleted by these other persons responsible for data processing, insofar as processing is not necessary. The controller will take the necessary steps in each individual case.
The accuracy of the personal data is disputed by the affected person for a period that enables the data controller to verify the accuracy of the personal data.
The data controller no longer needs the personal data for the purposes of the processing, but the person concerned needs them to assert, exercise or defend legal claims.
The person concerned has filed an objection to the processing pursuant to Art. 21 para. 1 DSGVO and it has not yet been determined whether the legitimate reasons of the person responsible outweigh those of the person concerned.
If one of the above conditions is fulfilled and a affected person wishes to request the restriction of personal data stored by gridscale GmbH, he can contact the person responsible for the processing at any time.
Any person concerned by the processing of personal data shall have the right granted by the European legislator to receive personal data concerning him/her provided by the controller in a structured, current and machine-readable format. It shall also have the right to transmit such data to another data controller without obstruction by the controller to whom the personal data have been made available, provided that the processing is based on the consent provided for in Article 6(1)(a) DSGVO or Article 9(2)(a) DSGVO or on a contract pursuant to Article 6(1)(b) DSGVO and that the processing is carried out using automated procedures, provided that the processing is not necessary for the performance of a task in the public interest or in the exercise of public authority conferred on the data controller. Furthermore, in exercising his right to data transferability pursuant to Art. 20 para. 1 DSGVO, the person concerned has the right to obtain that the personal data be transferred directly by a data controller to another data controller, insofar as this is technically feasible and provided that the rights and freedoms of other persons are not affected by this. In order to exercise the right to data transferability, the person concerned may at any time contact the controller.
Any person concerned by the processing of personal data shall have the right granted by the European legislator of directives and regulations to object at any time, for reasons arising from their particular situation, to the processing of personal data concerning them under Article 6(1)(e) or (f) of the DSGVO. This also applies to profiling based on these provisions. gridscale GmbH will no longer process personal data in the event of an objection, unless we can prove compelling reasons worthy of protection for the processing which outweigh the interests, rights and freedoms of the person concerned, or the processing serves to assert, exercise or defend legal claims.
If gridscale GmbH processes personal data in order to conduct direct advertising, the person concerned has the right to object at any time to the processing of the personal data for the purpose of such advertising. This also applies to profiling insofar as it is connected with such direct advertising. If the person concerned objects to gridscale GmbH processing for direct advertising purposes, gridscale GmbH will no longer process the personal data for these purposes.
Furthermore, the person concerned has the right to object to the processing of personal data concerning him/her which is carried out at gridscale GmbH for scientific or historical research purposes or for statistical purposes pursuant to Art. 89 para. 1 DSGVO for reasons arising from his particular situation, unless such processing is necessary to fulfil a task in the public interest.
In order to exercise the right of opposition, the person concerned may contact the controller at any time. The person concerned shall also be free to exercise his right of opposition in relation to the use of information society services by means of automated procedures using technical specifications, notwithstanding Directive 2002/58/EC.
Any person concerned by the processing of personal data shall have the right granted by the European legislator of directives and regulations not to be subject to a decision based exclusively on automated processing, including profiling, which has legal effect against him or significantly affects him in a similar manner, provided that the decision (1) is not necessary for the conclusion or performance of a contract between the person concerned and the data controller, or (2) is admissible under Union or Member State law to which the data controller is subject and that such law contains appropriate measures to safeguard the rights, freedoms and legitimate interests of the person concerned, or (3) with the express consent of the person concerned. If the decision (1) is necessary for the conclusion or fulfilment of a contract between the person concerned and the data controller or (2) if it is taken with the express consent of the data controller, gridscale GmbH shall take appropriate measures to safeguard the rights and freedoms as well as the legitimate interests of the data controller, including at least the right to obtain the intervention of a person by the data controller, to state his own position and to challenge the decision. If the person concerned wishes to assert rights relating to automated decisions, he may contact the controller at any time.
Any person concerned by the processing of personal data has the right granted by the European legislator of directives and regulations to revoke consent to the processing of personal data at any time. If the person concerned wishes to exercise his right of withdrawal of consent, he may contact the controller at any time.
In other words, you have extensive rights that we want to inform you about. This way you always have the possibility to receive confirmation from us whether we process your personal data. Furthermore, we are at your disposal for a comprehensive right of information. If we have stored incorrect data about you, we will of course report this data immediately. You can request the deletion of your personal data stored by us or, in the event of non-deletion, request the blocking of this data.
If you wish, we will provide you with the personal data stored about you in a digitally readable format. It is your right to object to the processing of your personal data. Finally, you can revoke your consent to the processing of your personal data at any time.
13. Data protection for applications and in the application procedure The controller collects and processes the personal data of applicants for the purpose of processing the application procedure. Processing may also be carried out electronically. This is particularly the case if an applicant sends corresponding application documents to the controller by electronic means, for example by e-mail or via a web form on the website. If the controller concludes an employment contract with an applicant, the data transmitted will be stored for the purpose of processing the employment relationship in compliance with the statutory provisions. If the controller does not conclude an employment contract with the applicant, the application documents shall be automatically deleted two months after notification of the decision of refusal, provided that no other legitimate interests of the controller stand in the way of deletion.
In other words, If you apply for a job with us, we will store all the data you send us. In case we both like each other after the application phase and you decide to become a Gridscaler, we will store all data you submit in your personal file. If we do not get together, we will delete your application data.
14. Legal basis of processing Art. 6 I lit. a DSGVO serves our company as a legal basis for processing operations for which we obtain consent for a specific processing purpose. If the processing of personal data is necessary for the performance of a contract to which the person concerned is a party, as is the case for example with processing operations necessary for the delivery of goods or the provision of other services or consideration, the processing is based on Art. 6 I lit. b DSGVO. The same applies to such processing processes that are necessary to carry out pre-contractual measures, for example in cases of enquiries about our products or services. If our company is subject to a legal obligation which requires the processing of personal data, for example to fulfil tax obligations, the processing is based on Art. 6 I lit. c DSGVO. In rare cases, the processing of personal data may become necessary to protect the vital interests of the person concerned or another natural person. This would be the case, for example, if a visitor were injured in our company and his name, age, health insurance data or other vital information had to be passed on to a doctor, a hospital or other third parties. Then the processing would be based on Art. 6 I lit. d DSGVO. Ultimately, processing operations could be based on Art. 6 I lit. f DSGVO. Processing operations which are not covered by any of the aforementioned legal bases are based on this legal basis if processing is necessary to safeguard a legitimate interest of our company or a third party, provided that the interests, fundamental rights and freedoms of the person concerned do not prevail. Such processing procedures are permitted to us in particular because they have been specifically mentioned by the European legislator. In this respect, it took the view that a legitimate interest could be assumed if the person concerned is a customer of the person responsible (recital 47, second sentence, DSGVO).
In other words, the European Union provides in the Basic Data Protection Regulation that personal data may only ever be processed on a specific legal basis. We assure you that we act exclusively on the basis of these valid legal bases.
15. Entitled interests in the processing pursued by the controller or a third party If the processing of personal data is based on Article 6 I lit. f DSGVO, it is in our legitimate interest to conduct our business for the well-being of all our employees and our shareholders.
In other words, we invoke legitimate interests in the processing of your personal data, provided that no specific legal basis is provided by the European Union for the individual case.
16. Duration for which the personal data is stored The criteria for the duration of the storage of personal data is the respective legal retention period. After the expiry of this period, the corresponding data will be routinely deleted, provided that it is no longer necessary for the fulfilment or initiation of the contract.
In other words, we will not store your personal data beyond the periods provided for by law.
17. Legal or contractual provisions for the provision of personal data; necessity for the conclusion of the contract; obligation of the person concerned to provide the personal data; possible consequences of failure to provide the data We inform you that the provision of personal data is partly required by law (e.g. tax regulations) or may also result from contractual regulations (e.g. information on the contractual partner). In some cases, it may be necessary for a contract to be concluded if a person concerned provides us with personal data which must subsequently be processed by us. For example, the person concerned is obliged to provide us with personal data if our company enters into a contract with him/her. Failure to provide personal data would mean that the contract with the person concerned could not be concluded. Before the person concerned provides personal data, the person concerned must contact the controller. The person concerned will be informed on a case-by-case basis as to whether the provision of personal data is required by law or contract or necessary for the conclusion of the contract, whether there is an obligation to provide the personal data and what consequences the failure to provide the personal data would have.
In other words, we urgently need personal data for a contract with you, for example. If you do not provide this information, we cannot enter into a contract with you. If you are not sure why personal data is requested from you in individual cases, please contact us. We will be happy to explain the collection, the purpose and the consequences of not providing your personal data.

References: Art. 17
 Art. 21
 Art. 20
 Art. 89
 Art. 6
 Art. 6
 Art. 6
 Art. 6
 Art. 6