Source: http://www.tropentag.de/conference/privacypolicy.php
Timestamp: 2019-04-19 18:45:46+00:00

Document:
As the protection of personal data is very important for ATSAF e.V. (Council for Tropical and Subtropical Agricultural Research) as main organiser of Tropentag conference, this declaration explains what personal data of yours is stored and the purpose for which it is used. The processing of personal data (usually referred to just as "data" below) such as names, institutions, addresses, email addresses or telephone and telefax number is always carried out in compliance with the Regulation (EU) 2016/679 (General Data Protection Regulation (GDPR) [Datenschutz-Grundverordnung (DSGVO)]) and the country-specific data protection provisions.
Per Art. 4 No. 1 of Regulation (EU) 2016/679, i.e. the General Data Protection Regulation (hereinafter referred to as the "GDPR"), "processing" refers to any operation or set of operations such as collection, recording, organisation, structuring, storage, adaptation, alteration, retrieval, consultation, use, disclosure by transmission, dissemination, or otherwise making available, alignment, or combination, restriction, erasure, or destruction performed on personal data , whether by automated means or not.
On behalf of the ATSAF e.V., the Tropentag conference secretariat (hereafter mentioned Tropentag) organises in close collaboration with the yearly changing hosting University an international scientific conference.
Tropentag requests / receives, processes and stores data exclusively for the organisation and management of this conference, correspondence with the hosting organisation, as well as for monitoring and financial transactions. In this context, Tropentag requests / receives, processes and stores personal data of conference participants and of all authors of submitted conference contribution (see section types of data processed for details).
Tropentag will publish accepted conference contributions in print and on its website.
Name/surname, scientific title (optional), name of organisation / university, department, official contact information (postal address, phone number and fax (optional), email contact).
The legal basis for processing this data is the consent to this declaration.
Tropentag takes appropriate technical and organisational measures to ensure a level of protection appropriate to the risk of unintentional or intentional falsification, destruction, loss or access by unauthorised persons to personal data, in accordance with Art. 32 GDPR.
Data are stored and used solely for the aforementioned purposes. Any other use will always be dependent on renewed consent. Access to this personal data is restricted to Tropentag secretariat only who need to process the data for the above-mentioned purpose, and who will handle the information in a proper and confidential manner.
Tropentag may disclose, transmit or otherwise grant access to this data to other persons and companies (contract processors or third parties). This shall only take place on the basis of a legal permission (e.g. if a transmission of the data to third parties, such as payment service providers, in accordance with Art. 6 Para. 1 lit. b GDPR for contract fulfilment is necessary), if you have consented, if a legal obligation provides for this or on the basis of our legitimate interests (e.g. when using agents, web hosts). If we commission third parties with the processing of data on the basis of a so-called ‘order processing contract’, this is done on the basis of Art. 28 GDPR. As a general principle, data will not be transmitted to third states if not otherwise explicitly mentioned.
If you provide us during the submission of abstracts with someone else’s personal information, you should only do so if you have their authority or consent to provide us with their personal information. By doing so, you consent further to the sharing of information from this database (personal data as well submission related data) with the hosting organiser as well as other Tropentag conference organisers, and interested persons, as well as publication on the Tropentag website (www.tropentag.de). You should also take reasonable steps to inform your co-authors of the matters set out in this declaration of consent.
Your data processed when using our website will be deleted or blocked as soon as the purpose for its storage ceases to apply, provided the deletion of the same is not in breach of any statutory storage obligations or unless otherwise stipulated.
In your browser settings, you can delete individual cookies or the entire set of cookies. You will also find information and instructions on how to delete these cookies or prevent them from being saved in advance.
The data processed by us will be deleted or their processing restricted in accordance with Art. 17 and 18 GDPR. Unless expressly stated in this data protection declaration, the data stored by us will be deleted as soon as it is no longer required for its intended purpose and the deletion does not conflict with any statutory storage obligations. If the data are not deleted because they are necessary for other and legally permissible purposes, their processing is restricted (i.e. blocked and not processed for other purposes). This applies e.g. to data that must be retained for commercial or tax reasons. According to legal requirements in Germany, the storage is carried out in particular for 10 years in accordance with §§147 para.1 AO, 257 para.1 no.1 and 4, para.4 HGB (books, records, management reports, accounting documents, trading books, documents relevant for taxation, etc.) and 6 years in accordance with §257 para.1 no.2 and 3, para.4 HGB (commercial letters).
You have the right to enquire about your personal data and its processing, to have the data corrected if necessary, and to demand that relevant data be deleted immediately or, alternatively, to demand a restriction on the processing of the data, in accordance with Art. 15, 16, 17 and 18 GDPR.
You have the right to revoke consents granted pursuant to Art. 7 para. 3 GDPR with future effect. You can object to the future processing of the data concerning you in accordance with Art. 21 GDPR at any time. To revoke your consent or inquire about your personal data, please send an email to info@tropentag.de.
If you have any question regarding data protection at ATSAF e.V. / Tropentag or complaints, please contact atsaf@atsaf.de or info@tropentag.de.
In accordance with Art. 77 GDPR, you also have the right to lodge a complaint with the responsible data protection supervisory authority – in this case the German Federal Commissioner for Data Protection and Freedom of Information (BfDI).

References: Art. 4
 Art. 32
 Art. 6
 Art. 28
 Art. 17
 §257
 Art. 15
 Art. 7
 Art. 21
 Art. 77