Source: https://hire.heyjobs.co/en-us/privacy-policy/
Timestamp: 2019-04-23 00:44:32+00:00

Document:
Welcome to HeyJobs GmbH, the modern recruiting solution for you company!
Your data will be collected, processed and used by HeyJobs GmbH (service provider within the meaning of the Telemedia Act and responsible body within the meaning of the Federal Data Protection Act and the EU Data Protection Ordinance).
● users of the HeyJob application solution and the website, who apply via the HeyJobs website for open positions (hereinafter referred to as 'applicants').
● HeyJobs collects, processes and uses your personal data in compliance with the data protection laws of the Federal Republic of Germany and the data protection regulations of the European Union, as well as the regulations of the European General Data Protection Regulation which came into force on 24 May 2018 (hereinafter referred to as EU-DSVGO).
● The extent to which personal data is collected depends on the level of interaction of the respective user with the services offered on the website ('data minimization').
● In any case, our goal is to protect the privacy of our users and provide a secure service. The data of all users remains confidential and will be used exclusively for the purposes stated (purpose limitation).
● HeyJobs processes personal information only to ensure reasonable security of personal information, including protection against unauthorized or unlawful processing, accidental loss, accidental destruction or accidental damage. This is done through appropriate technical and organizational measures ('integrity and confidentiality').
"Personal Data" means all information relating to an identified or identifiable natural person. A natural person is considered as identifiable, if they can be identified directly or indirectly, in particular by association with an identifying quality such as a name, an identification number, location data, an online identifier or one or more special features, the expression of the physical , physiological, genetic, mental, economic, cultural or social identity of this natural person (Art.4 EU-DSGVO).
5. What personal data is processed by HeyJobs?
The nature and extent of personal data by HeyJobs depends on the type of user or to what extent users take advantage of HeyJobs GmbH services.
Data is collected passively (for example when visiting the website) or actively (when registering users at HeyJobs or when logging in to the Recruiter Portal).
Websites operated by HeyJobs, passively collect data from visitors.
If you are navigating through content or interacting with content on our website, any access to our site will result in usage data being transmitted through the respective internet browser and stored in log files, the so-called server log files.
The records that are stored contain the following data: date and time of the retrieval, name of the visited page, IP address, referrer URL (origin URL from which you came to the website), the amount of data transferred, product and information the browser version used.
For technical reasons, especially for our own security purposes, the IP address and log files are stored on our servers and automatically deleted at regular intervals.
Cookies and tracking pixels do not harm your computer and do not contain viruses.
A cookie is a small text file stored on your computer from a web page. Thus, a user who uses this computer can be clearly identified and information about the surfing behavior can be stored so that between two connections of the user, the previous actions that are of interest for the website can be cached. A cookie can be used to customize websites individually for the user.
At any time, you can disable the use and storage of cookies through your browser settings, restrict them to certain websites, or set your browser to notify them when a cookie is about to be saved. You can also delete cookies at any time.
Thus, passive data collection of the user can be restricted or blocked.
Another convenient way to disable cookies is the preference manager of the BVDW.
Tracking pixels are also called counting pixels or pixel tags. A tracking pixel is a 1x1 pixel graphic. With the help of a tracking pixel user activities can be tracked or understood.
The data generated in this way will be used to improve HeyJobs' Web site, make it more user-friendly and adapt services to the most common browser types and versions.
Through Tracking Pixel, a direct link to the servers of HeyJob's partners (third party vendors) will be made and information will be transmitted when visiting the website.
The transmitted information is not personal and HeyJobs itself cannot associate this information with any individual user profiles or personally identifiable information. If visitors to the website have created a customer account or personal profile with one of our partners (third-party providers), it is possible for a third-party provider, eg Facebook, to assign the information transmitted by us to a specific user.
Users can independently limit the assignment of their data by third-party providers to whom you are registered, or object to this assignment.
Other ways to limit the functionality of Tracking Pixels are, for example, to make the browser and email settings as restrictive as possible so that external graphics are loaded only upon permission and HTML emails are not supported. Also, corresponding firewall settings can have this effect. Also, some browser extensions cause tracking pixels to become visible. Anonymous surfing with the Tor-Browser or the use of proxy servers prevent the download of the pixel count.
In order to prevent the collection of further user data such as browser type or operating system, the support of scripts in the browser can be switched off. However, various other features on the Internet may not work.
For users who wish to apply via the website for an advertised job advertisement (hereinafter referred to as 'applicant') and / or unlock job advertisements on the website, or would like to retrieve information on already activated jobs (hereinafter referred to as 'employer') It is necessary to create a user account, which requires a registration by the user.
If there is a registration on the website, these users may be asked to provide further personal information.
This information is provided voluntarily by the user.
The personal data provided in the course of the registration will be stored, processed and used in a machine-readable manner only for the purpose for which the user has given his consent.
The approval of applicants is done by ticking the appropriate box. The given consent will be logged and saved.
The consent of employers is based on the cooperation agreement concluded with HeyJobs.
The HeyJobs services use so-called 'session cookies' after logging in (with username and password or via an e-mailed login link), with which users can be identified for the duration of their visit to the website. After completing the session, session cookies expire automatically if you have disabled the selection box with the option 'Automatically log in to this computer' when you log in. Otherwise, these session cookies will be permanently stored in the browser of your computer. The session cookies will then contain some of your credentials in encrypted form.
You can delete these cookies at any time in the browser of your computer.
Please note, however, that the use of HeyJobs services is not fully possible if session cookies are rejected.
People who wish to apply to one of our partners ('Employers') via the HeyJobs website must register with HeyJobs by opting in (opt-in).
By registering with HeyJobs an applicant account will be created. All application data are stored in this account.
The storage of the data up to the contradiction by the applicant takes place.
The consent given by the applicant through the opt-in is earmarked according to Art. 5 EU-GDPR to the above-mentioned points 1-3.
Only information that complies with the General Equal Treatment Act is requested in the application.
Applicants should not submit personal information that conflicts with the law of equal treatment.
The same applies to content that violates the rights of third parties. These rights include, for example, copyright, press law or general rights of third parties.
Applications will be processed and forwarded by HeyJobs on behalf of the employer.
This verifies that the e-mail address is correct and also belongs to the applicant. (Validation of the e-mail address / 2 - step verification).
If the owner of the e-mail has not registered with HeyJobs, he can immediately report the misuse of his e-mail address to bewerberdaten@heyjobs.de .
The application, as well as all associated personal data, will be deleted immediately if the e-mail address is misused.
Employers may only use personal data of applicants for the purpose of the application and not for further purposes, eg an applicant pool. Any further use of the data requires the prior, active consent of the applicant.
HeyJobs is a processor in the application process within the meaning of Art. 28 of the EU-GDPR.
What is an applicant management system?
An applicant management system is a software solution that some employers use to make their recruiting and application process more effective and efficient.
This includes, for example, the management and publication of job advertisements, the processing of applications, the inviting and rejecting of applicants, or the organization of interviews and trial days.
The HeyJobs Recruiter Portal is an online platform where employers can view and process all applications for an advertised position.
Applicant data and application documents are stored in the recruiter portal at the advertised position and can be viewed by the respective employer and used for the application process.
Access to the Recruiter Portal is protected by technical and organizational measures. Employers can only log in to the Recruiter portal through their own employer login and grant access to applications only to authorized personnel (eg recruiters, hiring managers, HR managers).
Applicant data will be automatically deleted from the Recruiter Portal 6 months after the application date, in accordance with the principles of appropriation and data minimization. This period allows the employer to complete the application process and to answer applicants' inquiries related to a rejected application within the framework of statutory retention requirements.
HeyJobs, as a provider of the recruiter portal , undertakes for its part to use the data of the user that becomes known to it from the usage relationship only within the framework of the TMG, BDSG and the other data protection regulations and, subject to an otherwise granted consent, only for the fulfillment of the purposes under this data protection provision To maintain the privacy of the data and to oblige its employees as far as required by law.
Users of the website and applicants have the right, upon request, to obtain free information about the personal data stored about them. In addition, they have the right to correct incorrect data, blocking and deletion of personal data, insofar as this does not conflict with a statutory retention requirement.
According to Art. 21 of the GDPR, every user / applicant has the right at any time to object to the storage and processing of his personal data.
HeyJobs acts as a data processor on behalf of the employer.
Once an application has been submitted to the employer (with completion of the application process), HeyJobs can not undo the process.
The cancellation or correction of already sent applicant data can only be done by the employer or directed to HeyJobs.
Contact details and contact persons of the respective companies can be found directly on the career pages of heyjobs.de.
Registrierte users ( 'applicant') may at any time the deletion of the applicants account with HeyJobs and all stored personal data (Art. 15 DSGVO).
In order to protect stored applicant data from unauthorized access by third parties, only requests that are sent from the same e-mail address that the applicant himself deposited when registering for his or her HeyJobs account will be processed. It is the responsibility of the applicant himself to protect his e-mail inbox from unauthorized access by third parties.
If an applicant wishes to have their applicant account deleted, the data can not be viewed by employers in the Recruiter Portal after deleting the account.
Right to information and correction of stored data:Users / applicants can receive information about the stored data at any time. A short, informal e-mail to: bewerberdaten@heyjobs.de is enough.
Each User / Applicant has the right to demand immediate correction of any inaccurate Personal Information. Taking into account the purposes of the processing, the data subject also has the right to demand the completion of incomplete personal data, including by means of a supplementary declaration (Art. 16 - EU GDPR).
Also, just send a short, informal e-mail to bewerberdaten@heyjobs.de .
making the application in accordance with Articles 15 to 21 of the EU GDPR the identity of the person concerned.
HeyJobs is solely responsible for personal data that is used and stored in the applicant's account of HeyJobs.
For all personal data that is forwarded to an employer in connection with an application, applicants must directly contact the respective contact person of the employer (see also deletion of applicant data) .
In order to be informed about further job profiles and / or job advertisements, applicants must give their additional active consent (opt-in).
This consent is deposited and stored at HeyJobs and is valid until the applicant contradicts the existing consent (cancellation from the mailing list).
Applicants who have given their active consent to the mailing list will receive personalized job and job vacancy offers that match the applicant's profile, behavioral targeting, and preferences regarding location, business, and type of prestigious job listings. These job suggestion emails can be sent under the 'HeyJobs' brand as well as under other brands of HeyJobs GmbH and its affiliates.
The deregistration from the mailing list can be made via a short, informal e-mail to bewerberdaten@heyjobs.de or via a unsubscribe link, which is sent in every e-mail.
How applicants can unsubscribe from the mailing list is also explained in every skilful e-mail.
HeyJobs connects with its partners a service contract within the meaning of §611 BGB.
HeyJobs trades instructions for partners and is a processor in accordance with Art. 4 of the EU GDPR. HeyJobs processes only personal data that are made available by the partner himself or an employee authorized to represent and are necessary for the fulfillment of the contract by HeyJobs.
The employer is responsible for ensuring that all personal data provided by him, such as names and e-mail addresses of contact persons or company photos, are displayed on which employees have the active consent of the persons concerned.
Applications for job advertisements processed and disseminated by HeyJobs are made available to the employer for specific purposes within the Recruiter Portal, if required also forwarded to the employer by e-mail or integrated into the employer's application management system used.
All personal data of an applicant may only be processed and stored for the corresponding open position (principle of purpose limitation in accordance with Art. 5 EU-GDPR).
Application documents and personal data of applicants to an open position of the client may By J h be a maximum of 6 months after filling this post saved the client (principle of data minimization - Article 5 EU DSGVO.). The complete deletion of the applicant data after expiry of this period is the responsibility of the client.
In regular intervals HeyJobs informs by e-mail about updates to its products and services (for example, innovations in the Recruiter portal), as well as other customer-related topics.
E-mails will be sent to the customer's contact details on the legal basis of an existing business relationship (current customers) or, in the case of former customers, if there has been a business relationship within the last 2 years.
Customers can decide with each e-mail whether they want more information from HeyJobs. A deregistration is simply via a unsubscribe link ('unsubscribe'), which is sent in each e-mail or a short, informal e-mail toemployer service@heyjobs.de possible.
For the processing and storage of your data, we use Amazon Web Services as hosting server. Amazon Web Services is a subsidiary of Amazon.com, Inc. or a company affiliated with it ('Amazon.com'). The servers and databases provided by Amazon Web Services are located in Frankfurt am Main, Germany and are subject to the regulations and provisions of the EU Data Protection Regulation.
This website uses Google's remarketing feature. This feature is designed to show interest-based ads to visitors and users of the site through the Google Network. The browser of the visitor / user also stores cookies that are stored on your computer and that make it possible to recognize the visitor when he or she calls websites that belong to the Google advertising network. On these pages, visitors can then be presented with ads that relate to content that the visitor previously visited on websites that use Google's remarketing function. Google says it does not collect any personal information during this process.
Google's remarketing features can always be disabled at any time by making the appropriate settings at http://www.google.com/settings/ads.
This website uses Google Tag Manager. This service allows web page tags to be managed through a user interface. Google Tool Manager only implements tags. This means: no cookies are used and no personal data is collected. Google Tool Manager triggers other tags, which in turn may collect data. However, Google Tag Manager does not access this data. If deactivated at the domain or cookie level, it will remain in effect for all tracking tags as far as they are implemented with the Google Tag Manager.
On our website, the technologies of Criteo GmbH (hereinafter also referred to as 'Criteo'), Gewürzmühlstraße 11, 80538 Munich for marketing purposes anonymous information about the surfing behavior of the website visitors collected and stored. These data are stored in cookies on the visitor's computer. The services use algorithms to analyze the anonymized recorded surfing behavior in order to then be able to display targeted product recommendations as personalized advertising banners on other websites (so-called publishers). In no case can this data be used to personally identify you as a visitor to our websites. The collected data will only be used to improve the offer. Any other use or disclosure of this information to third parties does not occur.
Criteo is also being used for e-mail delivery of offers based on remarketing technology. The sender of these emails is Criteo. Criteo is responsible for the legally compliant collection of a respective explicit consent (double opt-in) by the user.
You can opt-out of Criteo's completely anonymous analysis of your browsing habits by opting out of use of the services listed below.
Hotjar is an all-in-one analysis and feedback tool that exposes the online behavior and feedback of a website visitor. By combining a) analytics and b) feedback tools, Hotjar provides its customers with a "complete picture" of how the user experience and performance of the website can be improved.
The analytics tool can measure and monitor user behavior (what users do), while the feedback tools allow users to collect user feedback.
FullStory is an all-in-one analytics tool for online behavior of website visitors.
The analysis tool can be used to measure and monitor user behavior (what users do) to identify and improve HeyJob product issues.
For the purpose of candidate marketing and optimization of the services offered, we use Facebook social networking services, in particular 'Custom Audiences' and 'Value Based Lookalike Audiences', by Facebook Ireland Ltd., 4 Grand Canal Square, Grand Canal Harbor, Dublin 2 , Ireland ("Facebook"). This allows for audience-based advertising, re-targeting, and conversion tracking for online advertising.
Facebook enables the selection of target groups based on general criteria, such as demographics, regions or interests. These audiences can then be played by HeyJobs ads. In addition, Facebook also allows targeted ads based on your previous page views. For example, ads from us or our co-operation partners may be displayed if you are interested in our service or specific vacancies (this is called re-targeting).
For this purpose, the Facebook remarkmark tag (tracking pixel) was implemented on this website.
Alternatively, you can disable the remarketing feature "Custom Audiences" at https://www.facebook.com/settings/?tab=ads.
As a Facebook member you can also prevent the described data processing in your account settings under the sub-item 'Facebook Ads'. For this you must be logged in to Facebook.
Should any errors or error messages occur during the visit to the website or the application process (for example, during the filling in of the application form), already recorded user and applicant data will be cached.
Data is cached in the used Error Tracking tools only for the purpose of correcting errors and ensuring the proper functioning of the website, as well as associated HeyJobs services.
The personal data stored during the development of faults / errors will not be stored beyond the fault elimination and automatically deleted.
Through the use of error tracking tools HeyJobs ensures that a smooth and secure use of the website and online services is possible for all users and applicants.
We take precautions to protect your data and to prevent abuse from the outside. HeyJobs uses measures such as encryption (SSL encryption) of user data. SSL encryption is active when the address begins with "https: //". Data transfer is then protected by SSL (Secure Socket Layer) with at least 128-bit encryption, which prevents third parties from reading your data inappropriately.
If encryption is not active, you should consider carefully whether you want to send personal or sensitive information over the Internet.
We secure our website and other systems through commercially reasonable technical and organizational measures against loss, destruction, access, modification or dissemination of your data by unauthorized persons.
Access to your customer account (Recruiter Portal) is only possible after entering your personal password. You should always keep your access information confidential and close the browser window when you stop communicating with us, especially if you share your computer with others.
HeyJobs is not liable for integrated links to other websites, as far as these pages are not operated by us. We advise you to read the privacy statements of each website carefully.
If you have additional questions about the provisions of this declaration or other data protection regulations, please use the e-mail address provided under Contact.

References: Art. 5
 Art. 28
 Art. 21
 §611
 Art. 4
 Art. 5