Source: https://www.colandis.com/en/data-privacy-statement
Timestamp: 2019-04-22 08:48:34+00:00

Document:
This Data Privacy Statement explains the type, scope and purpose of the processing of personal data (hereinafter referred to as “data”) within our website and associated websites, functions and contents as well as external online presences, e.g., our social media profiles. (hereinafter jointly referred to as “website”). With regard to the terminology used, e.g., “personal data” or their “processing”, we refer to the definitions in Art. 4 of the General Data Protection Regulation (GDPR).
You want to request the erasure of your data? No problem, please request the erasure by sending an e-mail to info@colandis.com.
Data and/or categories of data are collected, processed and used for the following groups for the fulfilment of the intended purpose.
Employee data: employees include, in particular: employees, trainees, persons undergoing rehabilitation, persons who, because of their economic dependence, shall be considered employee-like persons, applicants, former employees and interns. Contract data and performance data will be processed to the extent necessary for the decision about establishing an employment relationship or, after starting the employment relationship, for its implementation or termination.
Supplier data: suppliers / service providers / intermediaries / agents / agencies (in particular, contact data such as telephone, fax and e-mail information, order history as well as other data necessary for the fulfilment of a contract).
Visitors and users of the website.
Hereinafter, we will also collectively refer to the affected persons as “users”.
Contract data (e.g., subject of the contract, term, customer category).
Usage data (e.g., websites visited, links clicked, interest in contents, access times).
Generally, no special categories of data are being processed, except users transmit these for processing, e.g., enter them in online forms.
COLANDIS offers process solutions with clean air and continuously provides prospects, customers and partners with new information. Insofar as personal data are collected on our websites (e.g., names or e-mail addresses), this is done on a voluntary basis. For purposes of marketing and website optimisation, we collect navigation information of website visitors. These are data about your computer and your visit of our website, in particular, your IP address, referral source, duration of your visit and pages opened by you.
provision of the website, its contents and functions.
personalised display of website contents.
maintenance of the inventory data and usage data.
preparation and response to contact requests and communication with users.
In accordance with the provisions of Art. 13 GDPR, we will inform you about the legal basis of our data processing. The following shall apply if the legal basis is not referred to in the Data Privacy Statement: The legal basis for obtaining consent is Art. 6 Para. 1 lit. a and Art. 7 GDPR, the legal basis of processing for the implementation of our services and the implementation of contractual measures as well as responding to requests is Art. 6 Para. 1 lit. b GDPR, the legal basis of processing to comply with our legal obligations is Art. 6 Para. 1 lit. c GDPR, and the legal basis of processing to protect our legitimate interests is Art. 6 Para. 1 lit. f GDPR. In the event that vital interests of the data subject or another natural person make processing of personal data necessary, Art. 6 Para. 1 lit. d GDPR serves as the legal basis.
We ask you to regularly catch up on the content of our Data Privacy Statement. We will adapt the Data Privacy Statement as soon as the changes to our data processing make this necessary. We will inform you as soon as the modifications make your cooperation (e.g., consent) necessary or any other individual notification is required.
In accordance with Art. 32 GDPR, we take appropriate technical and organisational measures to ensure a level of protection adequate for the risk, taking into account the state of the art, implementation costs and type, scope, circumstances and purposes of processing as well as different probabilities of occurrence and seriousness of the risk for the rights and freedoms of natural persons; these measures include, in particular, the assurance of confidentiality, integrity and availability of data by controlling physical access to the data, as well as access, input, disclosure, securing of availability and separation relating to them. We have also set up procedures ensuring the observance of data subject rights, erasure of data and response to threats to the data. In addition, we consider the protection of personal data already during the development and/or selection of hardware, software and procedures according to the principle of data protection by means of technical design and data protection-friendly defaults (Art. 25 GDPR).
The safety precautions include, in particular, the encrypted transfer of data between your browser and our server or the servers of our suppliers.
If, in the context of our processing, we disclose data to other persons and companies (processors or third parties), transmit these to them or otherwise grant them access to the data, this may only be done on the basis of a legal permission (e.g., if a transmission of data to third parties, e.g., to payment service providers, is required for the fulfilment of a contract according to Art. 6 Para. 1 lit. b GDPR), you have given your consent, a legal obligation provides for this or on the basis of our legitimate interests (e.g., when using agents, web hosters, etc.).
If we commission third parties with data processing on the basis of a so-called “data processing agreement”, this will be done on the basis of Art. 28 GDPR.
According to Art. 15 GDPR, you have the right to request confirmation whether personal data concerning you are being processed and information about these data and to more information and a copy of these data.
According to Art. 16 GDPR, you have the right to request completion of the data concerning you or rectification of inacrate data concerning you.
According to Art. 17 GDPR, you have the right to request that respective data be erased immediately or, alternatively, in accordance with the provisions of Art. 18 GDPR request a restriction of processing of the data.
In accordance with the provisions of Art. 20 GDPR, you have the right to request that you obtain the data concerning you which you have provided to us and their transmission to other controllers.
Moreover, according to Art. 77 GDPR, you have the right to file a complaint with the competent supervisory authority.
According to Art. 21 GDPR, you can object to the future processing of data concerning you at any time. The objection can, in particular, be against processing for purposes of direct marketing.
Data processed by us will be erased or their processing will be restricted in accordance with Art. 17 and 18 GDPR. Unless expressly stated in this Data Privacy Statement, the data stored with us will be erased as soon as they are no longer required for their intended purpose and no statutory retention obligations oppose their erasure. If the data are not erased because they are required for other legally permitted purposes, their processing will be restricted. In other words, the data are made unavailable and cannot be used for other purposes. This applies, e.g., to data that must be maintained for commercial or tax reasons.
In accordance with statutory requirements, retention takes place in particular for 6 years in accordance with Section 257 Para. 1 of the German Commercial Code (commercial books, inventories, opening balances, annual financial statements, business letters, receipts, etc.) as well as for 10 years in accordance with Section 147 Para. 1 of the German Fiscal Code (books, records, situation reports, receipts, trade and business letters, documents important for taxation, etc.).
We process inventory data (e.g., names and addresses as well as contact data of users), contract data (e.g., services used, names of contact persons, payment information) in order to fulfil our contractual obligations and for service provision according to Art. 6 Para. 1 lit. b GDPR. The entries in online forms marked as mandatory are required for the conclusion of the contract.
Users can optionally create a user account in which they can particularly view their orders. In the context of the registration, the necessary mandatory information is communicated to the users. The user accounts are not public and cannot be indexed by search engines. If users have cancelled their user account, their data with regard to the user account will be deleted unless their storage is required for commercial or tax reasons according to Art. 6 Para. 1 lit. c GDPR. It is the responsibility of the users to secure their data before the end of the contract in the event of a cancellation. We are entitled to irretrievably delete all the user data stored during the term of the contract.
In the context of the registration and re-registration as well as using our online services, we will store the IP address and the time of the respective user action. The storage takes place on the basis of our and the users’ legitimate interests in protection against misuse and other unauthorised use. A transfer of these data to third parties does not take place in general, except this is required to pursue our claims or there is a legal obligation in this regard according to Art. 6 Para. 1 lit. c GDPR.
We process usage data (e.g., the visited pages of our website, interest in our products) and content data (e.g., entries in the contact form or user profile) for advertising purposes in a user profile to display the user, e.g., product information based on services previously used.
The deletion will be carried out after the expiration of statutory warranty and similar obligations, the necessity of the retention of the data is reviewed every three years; in the case of legal archiving obligations, deletion will take place after their expiry (end of commercial law (6 years) and tax law (10 years) retention obligation); information in the customer account remains up to its deletion.
When contacting us (via contact form or e-mail), the information of the user is processed to handle the contact request and its processing in accordance with Art. 6 Para. 1 lit. b) GDPR.
Our registration service allows visitors of our website to learn more about our company, download content and provide their contact information as well as other demographic information. This information is stored on servers of our software partner HubSpot. It can be used by us to get in contact with visitors to our website and to learn which services of our company are of interest to them. All information collected by us is subject to this Data Privacy Statement. We use all collected information exclusively to optimise our marketing processes.
We will delete the requests if they are no longer required. We will check the requirement every two years; enquiries by customers who have a customer account will be stored permanently. Regarding a deletion, we refer to the information on the customer account. In the case of the legal archiving obligations, the deletion will take place after their expiry (end of commercial law (6 years) and tax law (10 years) retention obligation).
On the basis of our legitimate interests within the meaning of Art. 6 Para. 1 lit. f GDPR, we collect information about each access to the server on which this service is located (so-called server logfiles). Access data include the name of the accessed website, file, date and time of the access, data volume transferred, notification of successful access, browser type and version, operating system of the user, referrer URL (the page previously visited), IP address and the requesting provider.
For security reasons (e.g., to solve cases of abuse or fraud), logfile information will be stored for the duration of a maximum of seven days and then deleted. Data whose further retention is required for evidential purposes are excluded from deletion up to the final clarification of the respective incident.
Cookies are pieces of information that our web server or third-party web servers transmit to the web browser of the users and store there for later retrieval. Cookies can be small files or other types of information storage.
We use “session cookies”, which are stored only for the duration of the current visit of our online presence (e.g., in order to be able to even allow the use of our website). A session cookie stores a randomly generated unique identification number, a so-called session ID. A cookie also contains information about its origin and storage period. These cookies cannot store any other data. Session cookies will be deleted after you have finished using our website and, e.g., log out or close your browser.
If users do not want cookies to be stored on their computer, we ask them to disable the relevant option in the system settings of their browser. Stored cookies can be deleted in the system settings of the browser. The exclusion of cookies can lead to functional limitations of this website.
Google is certified under the Privacy Shield Agreement and thus provides a safeguard to comply with the European data protection law (https://www.privacyshield.gov/participant?id=a2zt000000001L5AAI&status=Active).
Google will use this information by our order to analyse the use of our website by users, to compile reports about the activities within this website and to provide further services in connection with the use of this website and services related with internet usage. In the course of that, pseudonymous usage profiles of the users can be created from the processed data.
We use Google Analytics to present the ads placed within the advertising services of Google and its partners only to those users who have shown an interest in our website or display specific characteristics (e.g., interest in specific topics or products determined on the basis of the visited websites), which we submit to Google (so-called “remarketing”, or “Google Analytics audiences”). With the help of the remarketing audiences, we also want to make sure that our ads are in line with the potential interest of users and do not annoy them.
We only use Google Analytics with activated IP anonymisation. This means that the users’ IP address is truncated by Google within member states of the European Union or in other contracting states to the agreement on the European Economic Area. Only in exceptional cases will the full IP address be transmitted to a Google server in the USA and truncated there.
The IP address transferred from the user’s browser will not be merged with other Google data. Users can prevent the storage of cookies with corresponding settings in their browser software; users can also prevent the collection of the data generated by the cookie and data referring to their use of the website to Google as well as processing of these data by Google by downloading and installing the browser plug-in available at the following link: https://tools.google.com/dlpage/gaoptout?hl=de.
Please visit Google’s websites for more information on Google’s data use, setting and objection options: https://www.google.com/intl/de/policies/privacy/partners (“Google’s data use when you use websites or apps of our partners”), https://policies.google.com/technologies/ads (“Data use for advertising purposes”), https://adssettings.google.com/authenticated (“Managing information which Google uses to show you advertisements“).
Within our website, we use, based on our legitimate interests in analysis, optimisation and economic operation of our website and for these purposes, the so-called “Facebook pixel” of the social network Facebook, operated by Facebook Inc., 1 Hacker Way, Menlo Park, CA 94025, USA, or, if you reside in the EU, Facebook Ireland Ltd., 4 Grand Canal Square, Grand Canal Harbour, Dublin 2, Ireland ("Facebook").
Facebook is certified under the Privacy Shield Agreement and thus provides a safeguard to comply with the European data protection law (https://www.privacyshield.gov/participant?id=a2zt0000000GnywAAC&status=Active).
Using the Facebook pixel, on the one hand, Facebook is able to define the visitors of our website as a target group for the presentation of ads (so-called “Facebook ads”). In line with this, we use the Facebook pixel to present the Facebook ads placed by us only to those Facebook users that have shown an interest in our website or display specific characteristics (for example, interest in specific topics or products determined on the basis of the visited websites), which we submit to Facebook (so-called “custom audiences”). With the help of the Facebook pixel, we also want to make sure that our Facebook ads are in line with the potential interest of users and do not annoy them. Using the Facebook pixel also allows us to understand the effectiveness of the Facebook ads for statistical and market research purposes by seeing whether users have been redirected to our website after clicking a Facebook ad (so-called “conversion”).
Processing of the data by Facebook is carried out within the framework of Facebook’s Data Policy. Accordingly, please find the general information on the presentation of Facebook ads in Facebook’s Data Policy: https://www.facebook.com/policy.php. For specific information and details on the Facebook pixel and its operation, please refer to Facebook’s Help Centre: https://www.facebook.com/business/help/651294705016616.
You can object to the collection of your information through the Facebook pixel and use of your data for displaying Facebook ads. To specify which types of ads you want to see within Facebook, you can access the respective Facebook page and follow the information on the settings of usage-based advertising: https://www.facebook.com/settings?tab=ads. The settings are platform-independent, i.e., they are applied for all devices such as desktop computers or mobile devices.
To prevent the collection of data on our website by means of the Facebook pixel, please click the link below: Facebook-Opt-Out Please note: If you click the link, an “opt-out” cookie will be stored on your device. If you delete the cookies in this browser, you will need to click the link again. In addition, the opt-out is only valid for your currently used browser and only within our web domain where the link has been clicked.
Based on our legitimate interests (i.e., interest in the analysis, optimisation and economic operation of our website within the meaning of Art. 6 Para. 1 lit. f GDPR), we use social plug-ins (“plug-ins”) of the social network facebook.com, operated by Facebook Ireland Ltd., 4 Grand Canal Square, Grand Canal Harbour, Dublin 2, Ireland (“Facebook”). The plug-ins can be presented in the form of interaction elements or contents (e.g., videos, graphics or text posts) and can be identified by one of the Facebook logos (white “f” on a blue tile, the terms “Like” or a “thumbs-up” sign) or are marked with the text “Facebook social plug-in”. The list and the appearance of the Facebook social plug-ins can be viewed here: https://developers.facebook.com/docs/plugins/.
When users access a function of this website that includes a plug-in like this, their devices will create a direct connection with Facebook’s servers. Facebook will send the plug-in's content directly to the user’s device and from there integrate it into the website. In the course of that, usage profiles of the users can be created from the processed data. This means that we have no influence over the extent of the data Facebook obtains by using this plug-in and therefore inform users according to our state of information.
As a result of the plug-in integration, Facebook will be notified that a user has accessed the respective page of the website. If the user is logged in to Facebook, Facebook can associate the visit with their Facebook account. If users interact with the plug-ins, e.g., by clicking the Like button or leaving a comment, the respective information will be transmitted by your device directly to Facebook and stored there. Even if a user is not a member of Facebook, there is the possibility that Facebook learns about their IP address and stores it. According to Facebook, only an anonymised IP address is stored in Germany.
The purpose and scope of data collection and the further processing and use of data by Facebook as well as respective rights and setting options related to this to protect the privacy of users can be obtained from Facebook’s data privacy information: https://www.facebook.com/about/privacy/.
If you are a member of Facebook and do not want Facebook to collect data about you while visiting our website or link these data to other information stored in your account, you must log out of Facebook prior to visiting our website and delete cookies. More settings and objections to the use of data for advertising purposes are possible in the Facebook profile settings: https://www.facebook.com/settings?tab=ads or via the US site http://www.aboutads.info/choices/ or the EU site http://www.youronlinechoices.com/. The settings are platform-independent, i.e., they are applied to all devices such as desktop computers or mobile devices.
The distribution of the newsletter and performance measurements are made on the basis of consent of the recipients according to Art. 6 Para. 1 lit. a, Para. 7 GDPR in conjunction with Section 7 Para. 2 No. 3 UWG (Law Against Unfair Competition) and/or on the basis of legal permission according to Section 7 Para. 3 UWG.
Logging of the registration procedure takes place on the basis of our legitimate interests according to Art. 6 Para. 1 lit. f GDPR and is intended to prove the consent to the receipt of the newsletter.
Unsubscription/revocation – You can unsubscribe from our newsletter at any time, i.e., revoke your consent. You will find a link to unsubscription from the newsletter at the end of each newsletter. If users have only subscribed to the newsletter and have unsubscribed, their personal data will be deleted.
Within our website, we use content or service offerings by third parties to integrate their content and services, e.g., videos or fonts (hereinafter uniformly referred to as “content”), on the basis of our legitimate interests (i.e., interest in the analysis, optimisation and efficient operation of our website within the meaning of Art. 6 Para. 1 lit. f GDPR). This always assumes that the third parties providing this content view the IP address of the users as they could not transmit the content to their browsers without the IP address. The IP address is hence required for the presentation of that content. We strive to use only such content whose respective providers use the IP address only for the delivery of the content. Third-party providers can also use so-called web beacons (invisible graphics, also known as web bugs) for statistical and marketing purposes. The web beacons allow information, e.g., visitor traffic on the pages of this website, to be evaluated. The pseudonymised information may also be stored in cookies on the device of the user and, among other things, may be associated with technical information about the browser and operating system used, referring websites, visit time and contain information about the use of our website as well as with such information from other sources.
External fonts by Google, LLC., https://www.google.com/fonts (“Google fonts”). The integration of the Google fonts is done by a server call with Google (usually in the USA). Data privacy statement https://policies.google.com/privacy, opt-out: https://adssettings.google.com/authenticated.
Maps of the “Google Maps” service by the third-party provider Google LLC, 1600 Amphitheater Parkway, Mountain View, CA 94043, USA. Data privacy statement: https://www.google.com/policies/privacy/, opt-out https://www.google.com/settings/ads/.
Videos of the platform “YouTube” by the third-party provider Google LLC, 1600 Amphitheatre Parkway, Mountain View, CA 94043, USA. Data privacy statement https://policies.google.com/privacy, opt-out: https://adssettings.google.com/authenticated.
The functions of the Google+ service are integrated into our website. These functions are provided by the third-party service provider Google LLC, 1600 Amphitheatre Parkway, Mountain View, CA 94043, USA. If you are logged in to your Google+ account, you can click on the Google+ button to link the contents of our websites with your Google+ profile. This allows Google to associate your visit of our website with your user account. We would like to point out that we as providers of the websites have no knowledge about the content of the transmitted data and their use by Google+. Data privacy statement https://policies.google.com/privacy, opt-out: https://adssettings.google.com/authenticated.
The functions of the Instagram service are integrated into our website. These functions are offered by Instagram Inc., 1601 Willow Road, Menlo Park, CA, 94025, USA. If you are logged in to your Instagram account, you can click on the Instagram button to link the contents of our websites with your Instagram profile. This allows Instagram to associate your visit of our website with your account. We would like to point out that we as providers of the websites have no knowledge about the contents of the transmitted data and their use by Instagram. Data privacy statement http://instagram.com/about/legal/privacy/.
We use the marketing functions (so-called “LinkedIn Insight Tag”) of the LinkedIn network within our website. This service is provided by LinkedIn Corporation, 2029 Stierlin Court, Mountain View, CA 94043, USA. When accessing one of our websites including LinkedIn functions, a connection with LinkedIn’s servers will be established. LinkedIn will be informed that you have visited our websites with your IP address. Using the LinkedIn Insight Tag, we can analyse in particular the success of our campaigns within LinkedIn or determine target groups for these on the basis of user interaction with our website. If you are registered with LinkedIn, LinkedIn has the possibility to associate your interaction with our website with your user account. When you click on the “Recommend” button while being logged in to your LinkedIn account, LinkedIn can associate your access to our website with you and your user account. LinkedIn is certified under the Privacy Shield Agreement and thus provides a safeguard to comply with the European data protection law (https://www.privacyshield.gov/participant?id=a2zt0000000L0UZAA0&status=Active). Data privacy statement https://www.linkedin.com/legal/privacy-policy, opt-out: https://www.linkedin.com/psettings/guest-controls/retargeting-opt-out.
Features of the Twitter service/platform (hereinafter referred to as “Twitter”) may be integrated within our website. Twitter is a service of Twitter Inc., 1355 Market Street, Suite 900, San Francisco, CA 94103, USA. The features include the display of our Twitter posts within our website, the link to our profile on Twitter as well as the opportunity to interact with the posts and functions of Twitter, and also measure whether or not users are referred to our website from our advertisements with Twitter (so-called conversion measurement). Twitter is certified under the Privacy Shield Agreement and thus provides a safeguard to comply with the European data protection law (https://www.privacyshield.gov/participant?id=a2zt0000000TORzAAO&status=Active).Data privacy statement https://twitter.com/de/privacy, opt-Out: https://twitter.com/personalization.
We use functions of the XING network, operated by XING AG, Dammtorstraße 29-32, 20354 Hamburg, Germany. When accessing one of our websites including Xing functions, a connection with Xing’s servers will be established. As far as we know, Xing does not currently store any personal data. In particular, Xing does not store any IP addresses or analyse use behaviour. Data privacy statement https://www.xing.com/app/share?op=data_protection.
Web analysis and optimisation using the Hotjar service by the third-party provider Hotjar Ltd., Level 2, St Julians Business Centre, 3, Elia Zammit Street, St Julians STJ 1000, Malta, Europe. Using Hotjar, movements on the websites where Hotjar is being used can be traced (so-called heat maps). For example, it can be seen how far users scroll down and what buttons users click how often. In addition, technical data such as language, system, screen resolution and browser type are collected. This may, at least temporarily during your visit of our website, lead to the creation of user profiles. In addition, using Hotjar also allows obtaining feedback directly from the users of the website. In this way, we gain valuable information in order to make our websites faster and more customer-friendly. Data privacy statement https://www.hotjar.com/privacy. opt-Out: https://www.hotjar.com/opt-out.

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 Art. 13
 Art. 6
 Art. 7
 Art. 6
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 Art. 32
 Art. 6
 Art. 28
 Art. 15
 Art. 16
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 Art. 18
 Art. 20
 Art. 77
 Art. 21
 Art. 17
 Art. 6
 Art. 6
 Art. 6
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 Art. 6