Source: https://queenofpeaceregion.org/pastoral-fraternal-visitation-questionnaire
Timestamp: 2019-04-19 08:35:18+00:00

Document:
1. Before the visitation : This questionnaire is sent to the local fraternity&apos;s Minister at least three months prior to the time of visitation. The Regional Executive Council assigns the Fraternal and Pastoral Visitors.
2. The questionnaire is meant to be a collaborative effort accomplished by the entire fraternity council. They may wish to meet together and discuss the questions and their answers. It is not intended for one person to complete. Please answer all questions, and use additional pages if needed, identified by question number.
3. Please return the completed questionnaire at least one month before the date of the visitation to the Fraternal Visitor, who will in turn share its contents with the Pastoral Visitor.
4. After the visitation : The Fraternal Visitor is responsible for sending copies of the final report to: a) the Fraternity Minister and Spiritual Assistant; b) the Regional Minister and Council; c) the Regional Spiritual Assistants; and d) the Provincial Spiritual Assistant.
Does fraternity have a copy?
10. To Which Obedience/Province is the Fraternity bonded (GC Art 46-47)?
16. Has the fraternity had members transfer in or out, become lapsed or deceased since the last visitation? How many and for which reason?
19. How often does the Fraternity gather?
21. Is the Ritual used regularly at gatherings, elections, professions, etc. (GC Art 14)?
What other prayers or liturgies are prayed in fraternity?
Does the fraternity celebrate TRANSITUS?
Does the fraternity celebrate their feast day?
22. What apostolates are members participating in, which show a cooperative relationship with the Pastors of Parishes where they live, thereby making the Secular Franciscan Order more visible in their area (GC Art 17, 98-103)?
23. What apostolates or activities does the Fraternity engage in as a group (GC Art 17-27)?
24. Do the Fraternity members understand the obligations of Fair Share? (Rule Art 25)?
Is the Common Fund explained and prayed over as it is collected?
25. How often does the Fraternity Council meet (GC Art 49-52)?
Describe the collaboration between the members of the Fraternity Council.
Describe the assistance of the Spiritual Assistant (GC Art 85-91).
26. How does the Fraternity Council provide stimulation and spiritual growth for the members to carry Francis’ charism to others (GC Art 28-36)?
27. Does the fraternity publish a newsletter?
Do they have a fraternity web site (other than the standard Regional one)?
Is the fraternity on social media (such as Facebook or Twitter)?
28. Does the Minister attend the Annual Regional Gathering?
Do other members of Council and/or fraternity attend these Regional workshops, retreats, gatherings or national events, and share that information with the fraternity (GC Art 53)?
29. Does the Formation Director/team attend Regional workshops/conferences to update methods of preparing those in Initial formation for Profession?
Submitting annual Census Reports and Fair Share in a timely manner?
Copying and distributing TRACINGS to each member shortly after its publication?
Distributing information from NAFRA (the National Fraternity of the Secular Franciscan Order?
32. Are there people in initial formation?
If so, how many are Inquirers?
33. How does the fraternity attract new members?
Is the fraternity using the Regional Formation standard attendance record sheet?
How often are these records shared with and evaluated by Council?
36. What books or programs are being used for On-going Formation for the professed members (GC Art 44-45)?
How are Ongoing Formation sessions documented?
37. Is “Justice, Peace, and Integrity of Creation” (JPIC) an ongoing formation topic several times during the year (GC Art 18-24)? Please describe.
38. Are there any efforts/programs to attract and encourage Franciscan Youth (GC Art 25, 96- 97)?
39. Please describe how/when the Fraternity conducts Days for Spiritual Renewal, special programs, or cluster activities, and attendance information (GC 98-103).
40. Describe the fraternal relationship/cooperation between the Spiritual Assistant and the members of the Fraternity (GC 85-91).
41. Is the Fraternity sponsoring a newly forming group or an emerging fraternity? If yes, describe their status (GC Art 31-36).
42. What goals would you like to see accomplished in the next three years?
43. Does the fraternity have specific questions for the visitors, about local or regional or national OFS issues?
44. How can the Regional Executive Council assist the Local Fraternity in achieving your goals?
45. Please provide the visitors with any additional information that you would like them to know about the fraternity (for example, what has worked successfully for you, your achievements, your concerns, your shortcomings).

References: Art 46
 Art 14
 Art 17
 Art 17
 Art 25
 Art 49
 Art 85
 Art 28
 Art 53
 Art 44
 Art 18
 Art 25
 Art 31