Source: https://cityofmosspoint.org/164/Office-of-the-City-Clerk
Timestamp: 2019-04-22 10:27:46+00:00

Document:
The Office of City Clerk is one of the oldest and most respected positions in municipal government. Its varied responsibilities are set forth in detail within the Mississippi Code of 1972, Annotated (MCA).
A more detailed explanation of each duty can be found in the following chapters. STATUTORILY The Clerk of each municipality is designated by statute, and serves as: 1. Auditor, MCA § 21-15-21. 2. Bookkeeper, MCA § 21-35-11, § 21-39-5. 3. Custodian of the official seal, MCA § 21-15-17. 4. Clerk of the police court, MCA § 21-23-11. 5. Registrar of voters, MCA § 23-15-35. The clerk of the municipality shall be the registrar of voters and shall be authorized to register applicants as county electors. As to registration of municipal electors based on receipt of a copy of the application for registration by the county registrar, see MCA § 23-15-39(3). 6. Ex officio treasurer (in municipalities not having depositories), MCA § 21-3-5 and § 21-39-19. In addition to serving in the positions listed above, each municipal clerk is statutorily required to: 1. Certify building, plumbing, electrical, sanitary, and like codes (together with the mayor), which have been adopted and cited in an ordinance by the governing body of the municipality and file same as a part of the permanent records of the clerk’s office; MCA § 21-19-25. 2. Keep the “municipal Minutes” in which he shall record the proceedings and all orders, ordinances and judgments of the governing authorities, and shall record the proceedings and all orders, ordinances and judgments of the governing authorities, and shall keep the same fully indexed alphabetically, so that all entries on the minutes can be easily found (“All official actions of the governing authorities of a municipality shall be evidenced only by official entries duly recorded on such minute book”); MCA § 21-15-17. 3 3. Keep a “Docket of Claims,” in municipalities of 2,000 or more, or in others so ordering, MCA § 21-39-7. 4. Keep the “Municipal Docket” upon which he shall enter each subject, other than claims and accounts, to be acted upon by the governing authorities at the next meeting (“After each meeting he shall make up such docket for the next regular meeting and he shall examine the statutes of the state and the ordinances of the municipality to ascertain the subjects required or proper to be acted upon at the following meeting and shall docket all such matters”), MCA § 21-15-19. 5. Make monthly financial reports to the governing body at its regular meeting; MCA § 21-35-13. 6. Keep the ordinance book; MCA § 21-13-12 and § 21-15-17. 7. Copy the assessment rolls; MCA § 21-33-41. 8. Certify and publish the levy for municipal taxes; MCA § 21-33-47. 9. Certify certain tax levy information to the Department of Revenue; MCA § 21-33-47. 10. Issue warrants; MCA § 21-39-13. 11. Certify copies of ordinances whenever proof of their existence is needed in judicial proceedings; MCA § 21-13-17. By law, the municipal clerk has most of the financial administration duties. If the clerk is elected, he should be given qualified support personnel; if the clerk is appointed, he should be qualified in financial administration. The clerk must have knowledge of accounting and municipal legal requirements.
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