Source: https://2wl.wum.edu.pl/en/English%20Division/rules-studies
Timestamp: 2019-04-25 20:46:14+00:00

Document:
These Rules and regulations apply to first- and second-cycle degree study and long-cycle study (full-time and extramural), conducted in Polish and in English at the Medical University of Warsaw, hereinafter referred to as the “University”.
1. Admission to studies takes place at the moment of matriculation and swearing an oath to the Vice-Chancellor or the Dean. The wording of the oath is defined in the Statute of the University.
2. All students are represented by the Student Self-Government.
1. The supervisor of the students in the Vice-Chancellor.
Studies are carried out based on curricula and plans of study, according to the education outcomes specified in the Regulation of the Minister of Science and Higher Education or adopted by the Senate of the University.
1. Academic year starts no later than on October 1st and lasts no longer than until September 30th of the next calendar year, and is divided into two semesters.
2. The principles of organisation of the academic year, with its division into semesters and specification of the timetable of educational courses and dates of exam sessions, are specified by the Vice-Chancellor, after consultations with the Student Self-Government, before May 1st of the previous academic year at the latest.
3. The Dean determines and publishes a detailed mode and schedule of courses 4 weeks before the start of the semester at the latest, through a website, information in display cases or the academic guide.
4. The person conducting individual classes, acting in cooperation with the Dean, determines the rules according to which students attend such classes (encompassed by the subject curriculum) and communicates them during the first classes at the latest.
5. Classes can be conducted with the use of distance-communication methods and techniques.
6. Through the decision of the Dean, selected classes and course completion assessments can be conducted in English.
1. Boards of Academics are appointed for all years of study.
2. Boards of Academics are the Dean’s advisory and opinion-giving bodies on all issues connected with the academic and educational process in the given year of study.
3. Performance of the Board of Academics is based on the Regulations adopted by the Faculty Council.
5) analysing and giving opinions on requests made by students concerning the academic and educational process in the given year of study.
4) course prefects – for extramural studies, if appointed.
6. Presidents of Boards of Academics also perform the function of year/years tutors. The responsibilities of the year/years tutors are set forth in the Regulations mentioned in section 3 above.
7. Meetings of Boards of Academics are minuted. The minutes are stored at the Dean’s Office and the Student Self-Government’s Office.
6) classes not listed in items 3) – 5) shall be conducted for groups of max. 10 students.
If the number of students in classes, referred to in items 3) – 6) above, prevents the formation of groups with the number of students as above, the sizes of groups can be increased by no more than 2 students each.
2. If justified, the Vice-Chancellor can change the sizes of course groups.
1. At the student’s request, whenever justified, the Dean can allow the student to study according to an individualised programme or plan of study.
e) Faculty of Pharmacy with Laboratory Medicine Section – Annex 5 containing the Rules and regulations of individualised programme of study at the Faculty of Pharmacy with Laboratory Medicine Section of the Medical University of Warsaw.
c) taking care of a child.
e) Faculty of Pharmacy with Laboratory Medicine Section – Annex 10 containing the principles of the Individualised Plan of study at the Faculty of Pharmacy with Laboratory Medicine Section of the Medical University of Warsaw.
5. The Individualised Plan is awarded for one academic year, starting at the beginning of the academic year for which it was awarded or on the day specified in the Dean’s decision.
6. The Dean can withdraw the decision to award the Individualised Plan to the student, should the student fail to satisfy conditions stemming from the consent to the Individualised Plan granted to the student, fulfil his/her primary obligations hereunder or observe other provisions in place at the University.
7. The decision of the Dean can be appealed against to the Vice-Chancellor in charge of student and teaching affairs.
8. Studying according to an Individualised Plan shall not lead to earlier graduation.
1. Upon the Dean’s consent, exceptionally talented secondary school students can participate in theoretical classes included in the curriculum of faculties corresponding to the talents demonstrated by such students, and proceed to exams/credits ending such theoretical classes on conditions analogical to conditions which are to be satisfied by university students participating in such classes.
2. The Dean shall consent to the secondary school student’s participation in the aforementioned classes based on the statement of the head of the school attended by the student that his/her participation in the classes at the University does not interfere with the student’s obligations at school. If the students are younger than 16, the parents’ consent is also required. In each case, in order to ensure the appropriate level of safety to the student, the Dean can require that the student fulfil the established conditions of his/her participation in the classes conducted at the University (e.g. regarding the requirements to wear protective clothes, etc.).
1. A student admitted to study based on a confirmation, by the University, of the learning outcomes according to the principles, conditions and mode of confirmation of learning outcomes adopted by the Senate of the University, studies at the given faculty according to the applicable curriculum, taking into account the individualised plan of study elaborated for the student and approved by the relevant Dean.
2. The grade point average does not encompass classes assessed based on confirmation of the learning outcome.
1. ECTS credits are awarded for classes included in the curriculum and the plan of study.
2. In order to obtain a 1st cycle studies graduation diploma, the student shall receive at least 180 ECTS credits; in order to obtain a 2nd cycle studies graduation diploma, the student shall receive at least 90 ECTS credits; in order to obtain a long-cycle studies graduation diploma, the student shall receive at least 300 ECTS credits for five-year and 360 ECTS credits for six-year studies.
17) receive synapses of presentations of the classes or other academic materials in electronic form.
2. A student who begins studies has the right to be trained on his/her rights and obligations. The trainings are conducted by the Student Self-Government in cooperation with the Parliament of Students of the Republic of Poland.
3. If, due to a disability or chronic illness, a student finds it difficult to participate in the academic process, he/she can file a request to the Dean to modify the conditions of his/her participation in the classes, including the award of the Individualised Plan in line with principles determined in §8 sections 3-8 of the Rules and regulations. Disabled students can report their remarks and requests to the Representative of the Vice-Chancellor for persons with disabilities.
1. The student’s obligations include full and comprehensive use of the educational opportunities ensured by the University and conduct in accordance with the oath and Rules and regulations of study.
14) protect confidentiality of passwords, copyright and intellectual property rights, including electronic materials.
1. The student shall bear disciplinary liability, in line with applicable provisions on higher education, for violation of the rules in place at the University and any actions that offend student dignity.
5) violation of the examination regulations.
3. Each and every student and employee of the University shall inform the Vice-Chancellor having found out that any student committed an act offending student dignity or violated regulations in place at the University.
1. Students can apply for being transferred from another university, provided that they fulfilled all obligations stipulated in the rules of such university and accept the Rules and regulations of study at the University. Any subjects completed at another organisational unit of another university, including a university abroad, can be recognised in place of the scores assigned to the classes and placements defined in the plan of study and the curriculum of the University only where the educational outcomes of both have been found convergent. The decision on convergence of the educational outcomes obtained, the establishment of curriculum differences and admission to the year of study applied for is taken by the Dean.
2. The transfer referred to in section 1, to full-time studies, is only possible within the limits awarded by the Minister of Health or adopted by the Senate of the University. The decision whether to exceed the limit is taken by the Vice-Chancellor.
3. Students transferred from other universities, where a different curriculum applies, can begin studies in the given year of study on condition that they would make up for any and all curricular differences. The student is obliged to make up for the curricular differences within the time limits and on conditions specified in the Dean’s decision. Failure to satisfy the terms and conditions set forth in the Dean’s decision shall result in the year of study not being completed. The decision concerning admission to the given year of study and completion of the year of study is taken by the Dean.
4. In the case described in section 1, the student is obliged to deliver to the Dean a request with due justification, as well as documents presenting the course of previous study.
1. The student can complete some of the elements of the curriculum at another university in Poland or abroad, in particular, based on agreements or programmes to which the University is a signatory.
2. The referral principles regarding students from other universities are governed by separate regulations.
Credits obtained by the student at a university (including a university abroad) other than the home university shall be transferred together with the ECTS credits and allocated towards achievements at the home university, expressed in ECTS credits.
1. Upon the consent of the relevant Deans, the student can change the field of study, provided that he/she fulfils the applicable requirements of the recruitment procedure for the given field of study, and the form of study, or study other subjects at other universities next to his/her major field of study, provided that he/she fulfils all obligations related to the programme of study in the major field. A student who undertakes studies next to his/her major field of study shall not be released from the recruitment procedure.
2. The Dean can withdraw his/her consent for the student to take up additional studies if the student fails to fulfil his/her duties related to the programme of the primary area of study.
3. Without prejudice to the provisions of § 15, the decision to admit a person who commenced studies abroad is each time taken by the Dean.
1. Extramural students at the faculty of medicine, medicine and dentistry, medical analytics and pharmacy at the University can apply for transfer to full-time studies no earlier than after completion of the 2nd year of study.
2. A student can apply for the transfer referred to in section 1 provided that his/her grade point average in the last two years of study was not lower than 4.50.
3. In other fields of study, extramural students can apply for transfer to full-time studies, within the limits established, having completed the first year of study. To apply for transfer, the student must have a grade point average that is not lower than 4.50.
4. The decision to transfer a student from extramural studies to full-time studies is taken by the Dean based on the results achieved by the student. The transfer should be performed as part of the limit awarded by the Minister of Health or Resolution of the Senate.
1. The grading period can be either a semester or a year of study. The grading periods for respective fields of study are established by the Faculty Council.
2. Credit for the semester/year of study must be obtained until the end of this semester/academic year, as results from the division of the academic year.
2) obtaining at least ‘satisfactory’ mark in all exams and exam-based course completion assessments provided for in the plan of study.
6) fail/niedostateczny = 2.0 (ndst).
3. Subjects which do not end with an exam can end with a credit or graded credit. The crediting method is to be selected by the Dean.
4. The grade point average is calculated based on exam grades only.
5. The student should obtain credits for all classes within the deadline stipulated in the plan of study or agreed upon with the person conducting the classes, however, no later than before the end of the year of study or before the beginning of the exam session during which the exam on the subject is scheduled, subject to §23.
6. The terms and conditions of obtaining credits for specific subjects shall be determined by the relevant academic unit, with the decision being presented to students at least 1 month before the start of the academic year through the website of the organisational unit of the University and in the syllabus (i.e. in the guide encompassing the curriculum for a specific subject, exam requirements and criteria as well as exemplary tasks).
7. The schedule of classes is established 4 weeks before the start of the semester at the latest by the Dean, at the request of heads of the units that offer the classes which received a positive opinion of the Board of Academics, and is thereupon communicated to students.
8. Results of test exams, including electronic exams, are published at the website of the University’s academic unit which held the exam within 2 business days following the exam; results of written exams other than tests are published analogically within 5 business days following the exam. The information with the result of the exam contains the student’s record file number and the grade.
e) Rules for Conducting Practical Exams at the Medical University of Warsaw.
10. A student who performs research works as a member of a team implementing academic plans of the University’s organisational unit or rendering services in healthcare units can be awarded a credit, if the works performed correspond to the curriculum and are thematically related to the curriculum element concerned.
11. Absence from classes of a student who participates in meetings of collective and elective bodies operating within the structures of the University is justified if the classes are held during such meetings. The student is obliged to determine the manner for making up for the afore-mentioned classes with a person responsible for teaching in the organisational unit of the University conducting the specific classes.
12. The manner, form and deadline for making up for classes unattended due to unjustified absence shall be defined by the unit which conducts the classes. The classes should be made up for before the end of the semester. Making up for missed classes at a later date is only possible upon the Dean’s consent.
1. The modes and principles of awarding credits for placement trainings provided for in the plans of studies by the Dean are specified in separate regulations.
2. The student shall receive credit for the placement training, to be completed in Poland or abroad, provided that before starting the placement training he/she obtained a consent of the Dean for the training to be performed in the specific location.
3. The organisation, course and principles of awarding credits for military classes and defence trainings are specified in separate regulations.
4. Whenever mandatory placement training is provided for in the plan of study, the Dean can release a student who performed works that satisfy the aims of the placement training from such placement training, wholly or partially.
5. Provisions of section 3 apply accordingly towards other non-standard mandatory classes.
1. Exams shall be held during the periods of scheduled exam sessions or outside them where provided for in the curriculum (for the specific academic year) approved by the Faculty Council.
2. A student shall be eligible for 2 (two) exam sittings: the 1st (first) sitting during the exam session which can be used by a student also outside the exam session in line with the rules specified in this section and the 2nd (second) sitting during the resit session.
3. A student who completed the course and in due time obtained all the credits in all subjects mandatory in the given grading period can sit for mandatory exams. The condition of sitting for an exam the date of which is determined outside the exam session is the credit for the subject of the exam obtained earlier.
4. Upon the Dean’s consent and the consent of the head of the unit conducting the classes, and in case of a subject for which a subject coordinator is appointed by the Dean - upon the subject coordinator’s consent, a student who satisfies all the conditions referred to in section 3 or who is in exceptional circumstances justifying the needs of taking an exam before the date scheduled according to the rules determined in section 1, can take the exam before this date (exam at an earlier date).
5. The form of exams held at an earlier date, referred to in section 4, is to be decided by the head of the unit conducting the classes. Exams conducted at an earlier date shall be considered exams at first sitting.
6. A student who received a ‘fail’ can take a resit exam during the next resit session or at another date, if the Dean’s consent has been obtained.
7. A student who did not satisfy the conditions of taking an exam at an earlier date or did not exercise the right to take the exam at an earlier date is obliged to take it within the deadline in which the exam is scheduled according to section 1.
8. Detailed organisation of the session lies with the Dean, who acts in cooperation with the Board of Academics, and shall be completed no later than 3 months before the commencement of the session.
9. If justified, a student who did not obtain credit for up to two subjects in due time can be admitted by the Dean to sit for the exam session. The admission is granted if the head of the unit conducting the classes decides that it is possible for the student to make up for the outstanding classes and obtain the missing credits before the start of the next exam session.
10. Having obtained the missing credit, the student shall take the exam in the subject. The exam shall be treated as taken at first sitting.
11. Exams are conducted and evaluated separately for each subject. This does not apply to subjects grouped in blocks, in which case a single, aggregate exam can be held, whereas the overall grade refers to each of the subjects examined.
12. The range and form of the exam is established by the head of the academic organisational unit of the University and communicated to the Board of Academics for the given year and the students at the beginning of the semester, no later than 3 months before the start of the exam session.
1. In the case of failing the final exam, a student is eligible to sit for a retake in each failed subject.
2. Resit exams shall be taken by the student until the end of the next exam session.
3. The student’s failure to take an exam or a part thereof in due time without justification shall be equivalent to a ‘fail’, which is to be inserted into the student’s records.
4. The student should notify the examiner about the reasons for his/her failure to sit for the exam within three business days after the exam at the latest. Should it be decided that the student’s absence from the exam was justified the Dean, acting in cooperation with the examiner, shall establish a new date of the exam. Such an exam shall be considered taken in due time.
5. Should the student receive a ‘fail’, both at the first and the second sitting, in a subject ended with a credit, he/she shall have the right to apply to the Dean for a consent to sit before an examination review board.
1. Within 7 days following the exam - in case of the student’s justified reservations on the exam form, course or the existence of special circumstances of a student - he/she can apply to the Dean for ordering an exam before the examination review board.
2. The exam before the examination review board shall be conducted within 7 days following the date of the order on its conduct. The form of the exam before the examination review board is determined by the Dean upon establishing the composition of the examination review board, not later than 3 days before the exam before the examination review board.
3. The decision on the form, time limit and composition of the examination review board shall be made by the Dean, not later than 7 days before the planned time limit of the exam. The student shall be informed of the time limit of the exam before the examination review board not later than 7 days before the time limit of this exam.
4. The examination review board is appointed by the Dean.
5) at the student’s request filed 7 days before the scheduled date of the exam at the latest: a person different than the person indicated in point 4) above, acting as an observer.
6. The Dean can order an exam before an examination review board on his/her own initiative.
7. Grades awarded by the examination review board are final.
3) remove the student from the list of students.
2. A student who repeats a year of study is awarded credit for classes and exams from the previous semester in the subjects in which he/she received at least ‘satisfactory’ mark. Both grades obtained at first and second sitting are recognised. If the grade obtained at the second sitting is to be allocated towards the repeated year, the ‘fail’ from the first sitting shall also be inserted in the records. The student should obtain a consent for the previous year’s grades to be recognised before the beginning of the semester. A student repeating the year is obliged to attend classes in the failed subject and to pass the exam or obtain a credit.
shall be removed from the list of students by the Dean.
4. Failure to take up studies shall be understood to mean the student’s failure to proceed to fulfilment of his/her obligations under the Rules and regulations of study or the curriculum, either during the first or subsequent years of study. Failure to take up studies shall also mean the student’s failure to appear to study in a subsequent year after the holidays, until the day of commencement of classes during the semester immediately following the leave granted to the student at the latest.
4) the student did not sign the agreement on the terms of payment for studies or educational services provided by the University.
6. The Dean’s decision on the student’s removal from the list of students is delivered with a confirmation of receipt.
7. The student can appeal against the Dean’s decision to remove him/her from the list of students to the Vice-Chancellor, within 14 days following the receipt of the decision on the removal.
8. The decision to remove the student from the list of students is governed by applicable provisions of the Polish Code of Administrative Proceedings and regulations related to appealing against decisions to the administrative court, as relevant.
9. Settlements between a student removed from the list of students and the University shall be made according to separate regulations.
10. Resignation from studies (hereinafter: “Student’s Resignation”) shall be made in writing, in the form of a statement signed by the student, and shall be submitted in the Dean’s Office or sent by registered mail to the address of the University (Dean’s Office) where the resignation is to be filed. The date of delivery of the Student’s Resignation shall be the date of submission of the Student’s Resignation to the Dean’s Office (if submitted personally) or the date of receipt of the registered mail with the Student’s Resignation at the office (if sent by registered mail).
1. Re-admission of students removed from the list of students during the 1st year of study is conducted in line with general provisions applicable with regard to recruitment.
2. The Dean can allow 2nd or higher year students to resume studies in the next academic year (resumption of studies), unless the removal was due to disciplinary penalty of expulsion from the University or more than 5 years passed from the removal.
3. The resumption of studies is only possible once and only within the same field of study or specialty.
4. The terms and conditions of resumption are determined by the Dean.
7) insertion into a list of students with honours.
2. Scholarships of the Minister of Health are granted and paid based on separate regulations.
3. The awards referred to in section 1 item 3 are paid out of dedicated funds received by the University, up to the limits established each year.
4. Detailed principles and modes of award of the prizes mentioned in section 1 item 3 are determined by the Vice-Chancellor.
5. A student can simultaneously receive the scholarship awarded by the Vice-Chancellor for the best students and the scholarship awarded by the minister for outstanding achievements. Being awarded such scholarships does not exclude the student’s right to receive financial aid or to receive scholarships awarded by local government and employers or founded from the EU’s structural funds.
6. The Senate can establish other forms of rewarding outstanding students.
7. The provisions of § 28 sections 1-6 do not apply to foreigners studying in English who have been admitted to study on different conditions than apply towards Polish citizens.
1. Graduates in all fields of study (long-cycle full-time master’s studies) and 2nd cycle students who completed studies within the assumed deadline and with the best results in each field of study (separate for each faculty) shall be awarded the “Golden Graduate’s Laurel”, according to principles set forth in § 37 section 2.
3) their diploma thesis and exam (if required) were marked ‘very good’.
3. A diploma with honours is awarded by the Faculty Council, at the Dean’s request.
4. A graduate of long-cycle full-time studies (master’s degree) awarded a diploma with honours also receives a single cash prize. The value of the prize depends on the amount of dedicated funds.
2) graduates of 2nd cycle studies.
6. The Vice-Chancellor or the Dean can award a commendation (with the relevant entry in the student’s records) for achievements in studies, work at the student scientific association, social work or sports accomplishments.
7. Provisions of §28 section 4 shall not apply to foreigners who study in English.
1. Whenever particularly justified, the Dean can grant the dean’s leave to a student (at the student’s request) for at least 1 academic year (long-term leave) or a leave encompassing 1 semester at most (short-term leave). The dean’s leave shall not be granted for a period shorter than 1 semester.
2. The dean’s leave is confirmed with the relevant entry in the student’s records.
3. When on leave, the student retains student’s rights, except for the right to receive financial aid. Whenever justified the Dean, acting in cooperation with Student Self-Government bodies, can give his/her consent for this right to be exercised.
4. When on leave, the student can, upon the Dean’s consent, participate in selected classes and sit for credits and exams.
5. In the case of an illness, at the student’s request the Dean grants a health leave. Whenever justified, the Dean can ask the committee at the healthcare facility cooperating with the University for opinion on the student’s health.
6. After the end of the health leave, the student can be admitted to study having filed an opinion of the occupational health officer concerning his/her fitness for continuation of the studies.
7. Granting the leave shall automatically postpone the planned date of graduation by the duration of the leave.
8. If the dean’s leave is granted to an extramural student, the financial settlements shall be performed according to the agreement.
9. The dean’s leave shall not be granted for past periods or during exam session, unless prerequisites for such a leave arose earlier and the student was unable to immediately submit the request referred to above for material and duly documented reasons.
10. Short-term absences from classes can be justified in accordance with the rules adopted by the units conducting such classes.
Obtaining credits for all didactic courses and placement trainings, as well as passing all exams provided for in the curriculum, shall serve as prerequisites for obtaining a graduation diploma and the relevant professional title.
1. Where a diploma thesis is required (bachelor thesis/master’s thesis), the deadline for its submission is determined by the Dean.
2) impossibility to prepare the thesis within the deadlines established for justified reasons independent of the student.
3. If the promotor is absent for a period that might lead to delays in submission of the thesis by the student, the Dean shall be obliged to appoint another person to supervise the preparation of the thesis.
4. In exceptional situations, the Dean can refer the student to another facility to prepare the thesis.
5. Whenever justified, the Dean can allow for a thesis to be written in a foreign language. The terms and conditions of writing a thesis in a foreign language are determined by the Dean.
1. The student prepares the master’s thesis under the supervision of a duly authorised University teacher with at least doctoral title (doktor). Having sought an opinion of the Faculty Council, the Dean can authorise a person from outside of the University to supervise the thesis preparation (doctor’s title or higher). This, however, requires consent of a duly authorised person.
2. The student prepares the bachelor thesis under the supervision of a duly authorised University teacher with the title of magister/ (lek. med.) or higher. Having sought an opinion of the Faculty Council, the Dean can authorise a person from outside of the University to supervise the thesis preparation (title of magister/ (lek. med.) or higher). This, however, requires consent of a duly authorised person.
3. The subject of the master’s thesis should be determined one year before the graduation at the latest, while the subject of the bachelor thesis should be determined one semester before the graduation at the latest.
4. The bachelor thesis is approved by the promotor and assessed by the reviewer.
5. At the Faculty of Pharmacy with the Laboratory Medicine Section, the master’s thesis is approved by the promotor and assessed by the promotor and one reviewer.
6. At other faculties, the master’s thesis is approved by the promotor and assessed by the reviewer.
7. In the case of discrepancies in assessment of the bachelor’s or master’s thesis, the decision whether to allow the student to sit for the final exam is to be made by the Dean, who can seek an opinion of another reviewer.
2) positive result of verification of the thesis with the use of the anti-plagiarism system and evaluation of the thesis (‘satisfactory’ mark or higher) – if required.
2. The diploma exam is held before a committee appointed by the Dean.
3. The diploma exam should be held within three months following the submission of the diploma paper. Should the date of submission of the paper, referred to in §32 section 2, be postponed, the Dean, acting in cooperation with the promotor/tutor, shall establish an individual date of the diploma exam.
1. The form of the diploma exam shall be established by the Dean.
2. At the request of the student or the promotor, the diploma exam can be held as an open exam.
3. Detailed mode of conduct of an open diploma exam shall be established by the Dean.
1. Should the student fail the diploma exam or not appear at all on the date established, the Dean shall establish another date for the exam to be held, which shall be final.
2) remove the student from the list of students.
3. A student who failed to submit the diploma thesis within the deadlines established in § 32 section 1 shall be removed from the list of students. The terms and conditions of resumption of studies shall be determined by the Dean.
1. A graduate receives a graduation diploma according to the pattern approved by the Senate.
2) diploma exam grade or, if the exam consists of two parts (theoretical and practical), arithmetic mean of both grades.
The final result of study is calculated according to the following formula: ½ for point 1 and ½ for point 2.
b) thesis (bachelor or master’s thesis).
3. The final result of study is featured in the diploma.
4. The principles of inserting the grades into the diploma are determined by Annex 12 o the Rules and regulation.
c) ‘very good’ mark is given to graduates with results between 4.50 and 5.00.
5. A graduate can keep his/her student’s record if it was handed over to him/her in paper form.
3) student’s records conducted in paper form and student’s records conducted in electronic form or only student’s records conducted in electronic form if students of the given course of study do not receive student’s records in paper form.
2. Subject credit records shall be entered in the IT system within 7 days following the end of exam session.
3. The student shall be settled in the IT system and his/her academic progress form shall be printed out within 28 days following the end of exam session in which the student obtained the last grade necessary to settle the given stage of study.
Any issues related to the organisation and mode of studies not included in these Rules and regulations shall be taken by the Dean, who can seek an opinion of the Student Self-Government.
In any issues decided by the Dean, the student can appeal to the Vice-Chancellor.
These Rules and regulations become effective on the day specified in the Resolution of the Senate of the Medical University of Warsaw by which they are introduced.
1. The general student assessment rules at the Medical University of Warsaw, including rules of receiving credit for a year and subjects covered by the plan of study, are set forth in the Rules and regulations of study.
2. This procedure together with annexes determines the detailed rules and recommendations concerning the student assessment, including the conduct of exams and credits.
3. The procedure should be used in relation to all the subjects taught at the first- and second-cycle degree study and long-cycle full-time (master’s) study at the Medical University of Warsaw.
4. The form of subject credit must be adapted to the specificity of the given subject, including the kind of assumed education targets and outcomes.
5. The form of subject credit, verification manner of all educational outcomes for the given subject and student assessment criteria should be determined in the syllabus of the subject.
6. The students are obliged to become acquainted with the syllabus of the subject before the commencement of classes.
d) review the content of the syllabuses every year in terms of adequacy of determined student assessment rules, including the forms of subject credit, verification manners of assumed educational outcomes and assessment criteria.
1. The exam may be in written, test, electronic, oral or practical form.
2. The credit criteria for all the educational outcomes specified in the syllabus of the subject should be defined for each exam form.
3. The exam works and oral or practical records should be kept in the examination unit for the period of one academic year.
1. The detailed principles for conducting written exams are specified in the Rules for conducting written exams at the Medical University of Warsaw (Annex 1).
2. The detailed principles for conducting test exams are specified in the Rules for conducting test exams at the Medical University of Warsaw (Annex 2).
3. The detailed principles for conducting electronic exams are specified in the Rules for conducting electronic exams at the Medical University of Warsaw (Annex 3).
4. The detailed principles for conducting oral exams are specified in the Rules for conducting oral exams at the Medical University of Warsaw (Annex 4).
5. The detailed principles for conducting practical exams are specified in the Rules for conducting practical exams at the Medical University of Warsaw (Annex 5).
1. The base for the subject credit may be control a written work, e.g. test, project, paper etc. or oral credit.
2. Attendance at classes cannot be the only criterion of subject credit.
3. It is recommended to end each subject with a graded credit.
4. The student has the right to have access to his/her assessed credit work within 3 business days following the date in which results are made public.
5. The credit work should be kept for a period of one year since the end of exam.
1. Programme Boards assess periodically student assessment rules, including the forms of exams and credits adopted in the given field of study.
d) at the request of the Dean of the Faculty.
b) President of Boards of Academics.
3.1. The student assessment results and rules are discussed every year at the meetings of Boards of Academics which can be the base to submit remarks and proposition of changes.
4. The Programme Board assess adequacy of student assessment rules, including their adaptation to the assumed educational outcomes.
6. fail/niedostateczny = 2.0 (ndst).
The procedure was consulted with the academic community of the University.
1. The written exam is conducted by the Examination Teams with the Chairman of the Team responsible for its conduct appointed by the Examination Units (Departments, Institutes and Clinics).
2. The Examination Unit gives the date and place of written exam and exam conditions (duration of written exam and written exam pass/fail criteria) as soon as they are established.
3. On the day of the written exam the Chairman of the Examination Team ensures exam question and answer sheets stamped with the stamp of the given unit (Department, Institute, and Clinic) in the number corresponding to the planned number of students admitted to the written exam, with an appropriate reserve pool.
4. Students sitting for an exam should report at least 20 minutes before its scheduled start time.
5. In case of student delay (arrival at the written exam after its beginning) the decision whether to allow the student to sit for the exam as well as on the duration of the exam is taken by the Chairman of the Examination Team.
6. The members of the Examination Team verify the identity of students sitting for an exam on the basis of a document with a photo (student card or student’s record) and allocate places for taking an exam on the basis of a list of students admitted to the exam.
7. Students sitting for an exam are obliged to leave all notes, copybooks, books, bags, briefcases, backpacks and cellular phone, tablets or other electronic devices at the place indicated by the members of the Examination Team.
8. During the written exam there is an absolute ban on having electronic devices for copying and transferring information (in particular, cellular phones). A breach of this ban shall be regarded as equivalent to obtaining a failing grade.
9. Any benefit from help of other persons or educational materials during the written exam and conducting talks between students shall be regarded as equivalent to obtaining a failing grade.
10. Before the beginning of the exam the Examination Team informs the students in detail of exam conduct manner, exam duration and exam assessment deadline.
11. The sheets with exam questions are handed out to students and the content of these questions is revealed in examination rooms at the time of the beginning of the written exam, after clarification of all organisational issues.
12. During the written exam the students cannot leave the room without the consent of the members of the Examination Team.
13. Students must not copy sheets with exam questions (they also must not create their electronic versions) and take them out of the examination rooms.
14. The exam question and answer sheet are the only documents for the written exam assessment. These documents must include the student’s data (student’s forename and surname, student’s record file number) and should be filled legibly in such a way to identify the student and verify the answers properly.
15. After completion of the exam the students give back the exam question and answer sheets to the members of the Examination Team, then leave the examination room.
16. All the objections or irregularities concerning the course of the written exam should be submitted by the student in writing to the members of the Examination Team immediately after completion of the exam.
17. All the submitted requests shall be considered by the Head of the examination unit or the Chairman of the Examination Team. The student who submitted his/her comments shall be informed about the decision taken without delay.
18. Any breach of the principles of these Rules by the student sitting for an exam can constitute grounds for failing the exam, which is each time determined by the Chairman of the Examination Team after consultations with the members of the Examination Team.
19. The provisions stemming from the Rules and regulations of study at the Medical University of Warsaw apply to any issues not covered in these Rules.
1. The test exam is conducted by the Examination Teams with the Chairman of the Team responsible for its conduct appointed by the Departments, Institutes and Clinics (hereinafter referred to in as the Examination Units).
b) the Dean’s Office informs the students of the date and place of exam.
3. Students sitting for an exam should report within the time limit determined by the unit, at least 20 minutes before the scheduled exam start time.
4. The members of the Examination Team verify the identity of students sitting for an exam on the basis of a document with a photo and allocate places in the examination room for taking an exam on the basis of a list of students admitted to the exam.
5. Students sitting for an exam are obliged to leave all notes, copybooks, books, bags, briefcases, backpacks and cellular phone, tablets or other electronic devices at the place indicated by the members of the Examination Team.
6. During the exam there is an absolute ban on having electronic devices for copying and transferring information (in particular, cellular phones).
7. Cheating (any benefit from help of other persons or educational materials, conducting talks between students, copying, providing support to other students etc.) during the exam is forbidden.
8. The Examination Team is responsible for printing out and delivering question sheets (test booklets) and answer sheets in the number corresponding to the planned number of students admitted to the exam, with an appropriate reserve pool, for the exam purposes.
9. the Examination Team is responsible for protecting examination documents and examination room against unauthorised access.
10. The packets are opened, the sheets with exam questions are handed out and the content of these questions is revealed in examination rooms at the time of the beginning of the exam.
11. Before the beginning of the exam the Examination Team informs the students in detail of test solving manner and duration of exam.
12. The exam begins after clarification of all organisational issues.
13. During the exam the students cannot leave the room without the consent of the members of the Examination Team.
14. Students must not take question sheets or answer sheets out of the examination rooms.
15. The answer sheet is the only document for the written exam assessment and it should be filled in according to the instruction given immediately before the beginning of the exam.
16. The question sheet as the examination document should be legibly signed with the student’s forename, surname and student’s record file number on the first page or in the other place designated for this purpose.
17. After completion of the exam the students give back the question sheets and answer sheets to the members of the Examination Team, and then leave the examination room without returning to it.
18. All the objections or irregularities concerning the course of the exam, including possible errors in the question sheet, should be submitted by the student in writing to the members of the Examination Team before leaving the examination room. The student may have access to his/her question sheet while submitting objections.
19. All the submitted requests shall be considered by the Head of the Examination Unit or a person appointed by him/her. The decision whether to dismiss the objection, cancel the question and introduce necessary amendments shall be taken before beginning the verification of the exam. The information on the taken decisions should be published at the websites of the unit not later than within 2 business days following the exam.
20. Within 3 business days following the exam result publication, the student has the right to have access to the question sheet (test booklet) and his/her individual answer sheet, in the presence of the Head of the Examination Unit or a person appointed by him/her, as well as to submit individual comments concerning formal issues. These comments should be considered by the Head of the Examination Unit or a person appointed by him/her on the day of their submission or on the next business day.
21. Any breach of the principles of these Rules by the student sitting for an exam can constitute grounds for breaking the exam and receiving a fail grade. The decision on this matter is taken by the Chairman of the Examination Team after consultations with the members of the Examination Team.
22. The student shall bear disciplinary liability, in line with applicable provisions on higher education, for violation of the rules in place at the University and any actions that offend student dignity.
1. Only the persons having the status of the student of the Medical University of Warsaw, specified in the list of student admitted to an exam, can sit for an electronic exam.
2. The Examination Portal is an on-line service intended for the students of the Medical University of Warsaw for, inter alia, registering for electronic exams, reviewing information on received results and status of submitted objections.
3. The Examination Portal, instruction for the Portal’s users, electronic exam test version are available at the website of the University Examinations Office.
4. Students sitting for an electronic exam are obliged to register in the Examination Portal.
5. The student’s identity is confirmed during registration on the basis of the student’s record file number. It is also necessary to give the current email address to which the access data to Portal will be sent.
6. The access data are for first logging in the Examination Portal. After first logging, the system will ask to change an access password.
7. Proposals for the deadlines of electronic exams are published in the Examination Portal.
8. The exam deadline should be understood as the date together with the time of the beginning of the exam.
9. If within the published deadline it is possible to take an exam on more than one subject, the student has the right to select the exam to be taken.
10. The student can register only for one deadline of an exam on a given subject.
11. The day before the exam the student will receive a confirmation email with the time of the beginning of the exam.
12. The student can register for an exam not later than one hour before the beginning of the first exam deadline on a given day. In case of the register on the exam day the confirmation is not sent.
13. Test exams are held in a room indicated by the University Examinations Office.
14. The duration of electronic exam, number of exam questions, passing threshold and other exam parameters are determined by a subject-specific research and didactic unit or the Coordinator of the subject.
15. The student should report to the exam at least 10 minutes before its beginning to confirm his/her identity showing a student card, student’s record, identity card or passport.
16. Outer clothes should be left in the cloakroom; bags or backpacks - in the lockers located outside the examination room.
17. Only fully healthy students sit for an exam, which is confirmed by the appropriate declaration made before the beginning of the exam.
18. During the exam there is an absolute ban on having electronic devices for copying or transferring information (in particular, cellular phones). A breach of this ban shall be regarded as equivalent to obtaining a failing grade.
19. Any benefit from help of other persons or educational materials during the exam and conducting talks between students shall be regarded as equivalent to obtaining a failing grade.
20. After expiry of the time intended for the exam, the test is closed and verified automatically.
21. A person taking the exam receives 1 score for each correct answer.
22. Immediately after completion of the exam, its result is displayed on the computer screen in the form of information of gained number of scores and achieved grade.
23. In addition, after completion of the exam, the student can review the questions he/she answered incorrectly. The time intended for the review of the questions amounts to 10% of the time intended for the exam.
24. The results of the test exams are saved in the Examination Portal and transferred electronically to the proper research and didactic unit or the Coordinator of the subject.
25. At the time of publication of the results in the Examination Portal, Exam Cards (being the confirmation of the result obtained) can be printed out.
26. The student can submit objections, through the examination system, concerning examination questions which - in his/her opinion - contain errors making it impossible to answer correctly or clearly.
27. Objections can be submitted during the test exam as well as during the time intended for the review of the questions after completion of the exam (see: item 24). It is required to give specific reasons and to mark one of available answer variants.
28. The Coordinator of the subject, after consulting the content of the question and reasons, decides whether to recognise or reject the objection.
29. The recognition of the objection, concerning a given question, causes 1 score to be awarded for this question to the student who submitted the objection.
30. The rejection of the objection does not affect the final result obtained by the student.
31. The submitted objections will be verified by the Coordinator of the subject within no more than 2 days following the exam.
32. The student submitting the objection can check its status after logging in his/her account in the Examination Portal (under “Objections”).
33. If the objection is submitted, the Exam Card can be printed out only after verification of questions by the Coordinator.
34. The instruction for users (see: item 40) includes detailed information on consideration of objections.
35. In case of the formal objections concerning the form or manner of conducting an exam, the student has the right to appeal to the Head of the subject-specific research and didactic unit.
36. The course of each exam is recorded by means of monitoring in order to exclude doubts as to the compatibility of its course with the Rules.
37. The provisions of the Rules and regulations of study valid for the given academic year apply to any issues not covered in these Rules.
38. The University Examinations Office reserves the right to make changes to these Rules. The possible changes will be published in the Examination Portal after approval of the University authorities.
39. The University Examinations Office should be contacted in case of questions or problems connected with operation of examination system.
40. The provisions stemming from the Rules and regulations of study at the Medical University of Warsaw apply to any issues not covered in these Rules.
1. The oral exams are conducted by at least two-person Examination Teams with the Chairman of the Team responsible for the conduct of the exam appointed by the Examination Units (Departments, Institutes and Clinics).
2. The Examination Unit gives the date and place of oral exam and exam conditions as soon as they are established.
3. Students sitting for an exam should report at least 20 minutes before its scheduled start time.
4. In case of student delay (arrival at the written exam after its beginning) the decision whether to allow the student to sit for the exam is taken by the Chairman of the Examination Team.
5. The members of the Examination Team verify the identity of students sitting for an exam on the basis of a document with a photo (student card or student’s record) and on the basis of a list of students admitted to the exam.
6. Students sitting for an exam are obliged to leave all notes, copybooks, books, bags, briefcases, backpacks and cellular phone, tablets or other electronic devices at the place indicated by the members of the Examination Team.
7. During the exam there is an absolute ban on having electronic devices for copying and transferring information (in particular, cellular phones). A breach of this ban shall be regarded as equivalent to obtaining a failing grade.
8. Any benefit from help of other persons or educational materials during the written exam and conducting talks between students shall be regarded as equivalent to obtaining a failing grade.
9. Before the beginning of the exam the Examination Team informs the students in detail of exam conduct manner and exam duration.
10. The exam begins after clarification of all organisational issues.
11. During the exam the students cannot leave the room without the consent of the members of the Examination Team.
12. A pool of questions encompassing all the educational outcomes included in the syllabus of the subject and sets of these questions to be selected by an examined person should be prepared for the oral exam purposes.
13. Students must not copy sets of questions (they also must not create their electronic versions) and take them out of the examination rooms.
14. Grades are awarded immediately after completion of an exam.
15. The members of the Examination Team draw up an exam record which is the basis to award a grade. The record should be signed by the members of the Examination Team and the student. The student may have access to the exam record. The student has the right to submit his/her comments in writing on the record. The lack of the student’s signature shall not invalidate the record.
17) All the objections or irregularities concerning the course of the exam and the drawn-up record should be submitted by the student in writing to the members of the Examination Team immediately after completion of the exam.
18) After completion of the exam, all the submitted requests shall be considered by the Chairman of the Examination Team or the Head of the Examination Unit. The student who submitted his/her comments shall be informed about the decision taken without delay.
19) Any breach of the principles of these Rules by the student sitting for an exam can constitute grounds for failing the exam, which is each time determined by the Chairman of the Examination Team after consultations with the members of the Examination Team.
20. The provisions stemming from the Rules and regulations of study at the Medical University of Warsaw apply to any issues not covered in these Rules.
1. The practical exam is conducted by the Examination Teams with the Chairman of the Team responsible for its conduct appointed by the Examination Units (Departments, Institutes and Clinics).
2. The Examination Unit gives the date and place of practical exam and exam conditions (inter alia: duration of exam, exam pass/fail criteria) as soon as they are established.
4. In case of student delay (arrival at the exam after its beginning) the decision whether to allow the student to sit for the exam as well as on the duration of the exam is taken by the Chairman of the Examination Team.
5. The members of the Examination Team verify the identity of students sitting for an exam on the basis of a document with a photo (student card or student’s record) and allocate places for taking an exam on the basis of a list of students admitted to the exam.
7. During the written exam there is an absolute ban on having electronic devices for copying and transferring information (in particular, cellular phones). A breach of this ban shall be regarded as equivalent to obtaining a failing grade.
9. Before the beginning of the exam the Examination Team informs the students in detail of exam conduct manner, exam duration and exam assessment deadline.
12. Students must not copy written sets of practical tasks (they also must not create their electronic versions) and take them out of the examination rooms.
13. The members of the Examination Team draw up an exam record which is the basis to award a grade. The record should be signed by the members of the Examination Team and the student. The student may have access to the exam record. The student has the right to submit his/her comments in writing on the record. The lack of the student’s signature shall not invalidate the record.
15. All the objections or irregularities concerning the course of the exam and the drawn-up record should be submitted by the student in writing to the members of the Examination Team immediately after completion of the exam.
16. All the submitted requests shall be considered by the Head of the Examination Unit or the Chairman of the Examination Team. The student who submitted his/her comments shall be informed about the decision taken without delay.
17. Any breach of the principles of these Rules by the student sitting for an exam can constitute grounds for failing the exam, which is each time determined by the Chairman of the Examination Team after consultations with the members of the Examination Team.
18. The provisions stemming from the Rules and regulations of study at the Medical University of Warsaw apply to any issues not covered in these Rules.

References: §8
 § 15
 §23
 § 28
 § 37
 §28
 §32
 § 32