Source: http://bmd-exhibitors.com/en/
Timestamp: 2019-04-23 14:08:06+00:00

Document:
For the 19th time, the BMW Motorrad Days will take place in Garmich-Partnekirchen from 5th to 7th July 2019. The BMW Motorrad Days have become a meeting place for motorcycle enthusiasts and BMW Motorrad fans from all over the world. Thus, more than 40,000 local and foreign visitors are expected to come to Garmisch-Partenkirchen.
Apply now to become an exhibitor / partner at the BMW Motorrad Days 2019.
Please note that the deadline for new applications for the BMW Motorrad Days 2019 has expired.
If you would like to apply for the BMW Motorrad Days 2020, please send an e-mail with the subject “BMW Motorrad Days 2020” to our event team. We will let you know once the new application form is online available.
We are looking forward to your application for the BMW Motorrad Days 2020!
Please find below the most important facts and questions for exhibitors and cooperation partners as well as for the BMW Motorrad Days 2019 application process.
Why should I be an exhibitor or cooperation partner at BMW Motorrad Days 2019?
BMW Motorrad Days is an established meeting point for motorcycling enthusiasts and fans of the BMW Motorrad brand from all over the world. An estimated 40,000 visitors from Germany and other countries will take part in the three-day event. BMW Motorrad Days therefore represents an excellent opportunity to present your company to an audience that is passionate about motorbikes and to sell related products.
Please complete the application form for exhibitors and cooperation partners in full and send it by email to bmd-exhibitors@gpj.com by 23 January 2019.
You will receive confirmation of receipt together with details of the expected exhibition fees (in case of acceptance as exhibitor) once the documents have arrived.
Please note that submitting an application does not entitle you to participate. Decisions regarding which exhibitors will participate in BMW Motorrad Days will most likely be made by March 2019. As soon as the selection of exhibitors has been agreed, you will receive notification of acceptance or rejection. Upon receipt of a positive response, you will receive comprehensive exhibitor guidelines together with details of the invoice amount due for tent rental, which must be settled on time. If the invoice amount is not transferred on time, the right to an exhibitor tent lapses and the available space will be awarded to another party.
Applicants who have been rejected can ask to be placed on a waiting list. In the event that an exhibitor decides not to participate at short notice, an alternative applicant on the waiting list will be given the opportunity to exhibit at BMW Motorrad Days instead.
How do I become a cooperation partner?
You can find information about cooperation opportunities here. Please complete the application form for exhibitors and cooperation partners in full and send it by email to bmd-exhibitors@gpj.com by 23 January 2019. You will receive confirmation of receipt together with details of cooperation opportunities once the documents have arrived. The organisation team will contact you regarding the specifics of these opportunities.
A complete application consists of a completed application form for exhibitors and cooperation partners together with a stand concept containing details about the products you would like to exhibit as well as the stand size, design, and any relevant sketches or photos.
‚ Please also indicate your intention to include other companies, brands or co-exhibitors on your stand, if applicable.
What constitutes a stand concept?
Please let us know how you imagine the layout of your exhibitor tent. Which products would you like to promote? Will you sell the products on site? What equipment would you like to bring along? How would you like to design your tent? Please submit some sketches and photos as visual aids to support your application.
I’m interested, but I don’t know the correct exhibitor category for me or my company.
Please mark ‘Miscellaneous or other’ on the application form for exhibitors and cooperation partners. The organisation team will take a look at your application and assign you to an exhibitor category.
How much space will I have in my stand?
The standard exhibitor tent measures 5 × 5 m, not including a small area at the front. Cooperation partners may have more space depending on the selected package.
The deadline for applications is 23 January 2019. We regret that applications received after this date cannot be taken into consideration.
What are the criteria for deciding for or against an applicant?
The organisation team will evaluate the documents submitted by all applicants based on certain criteria. A committee will then decide which exhibitors may take part in BMW Motorrad Days 2019.
Please note that it can take some time to review, evaluate and select applications.
When can I expect to receive notification of acceptance or rejection?
Application documents will be reviewed and evaluated after 23 January 2019, after which date a selection will be made. Please note that this process may take some time. We will do our best to provide you with feedback as quickly as possible, most likely by March 2019.
The standard fee for a 5 × 5 m exhibition tent for the duration of the event is EUR 2,350 plus VAT (19%). This amount includes assembly and dismantling as well as electricity costs and a header sign with your company name. Please note that the fee depends on factors such as your chosen stand size and the selected cooperation package. After submitting your application, we will send you some information about the likely fee for appearing at BMW Motorrad Days 2019.
I was an exhibitor last year or in a previous year. Is it safe to assume that I will be able to exhibit again in 2019?
Where can I find general information about BMW Motorrad Days 2019?
BMW Motorrad Days 2019 website can be found HERE.
George P. Johnson GmbH operates this website on behalf of the BMW AG, Munich as part of the project ‘BMW Motorrad Days 2019’.
The content of our website has been compiled with meticulous care and to the best of our knowledge. However, we cannot assume any liability for the up-to-dateness, completeness or accuracy of any of the pages. Pursuant to section 7, para. 1 of the TMG (Telemediengesetz – Tele Media Act by German law), we as service providers are liable for our own content on these pages in accordance with general laws. However, pursuant to sections 8 to 10 of the TMG, we as service providers are not under obligation to monitor external information provided or stored on our website or to investigate circumstances that indicate unlawful activity. Obligations to remove or block the use of information under general law remain unaffected. Once we have become aware of a specific infringement of the law, we will immediately remove the content in question. Any liability concerning this matter can only be assumed from the point in time at which the infringement becomes known to us. Such information must be submitted in writing.
Our website contains links to the websites of third parties (“external links”). As the content of these websites is not under our control, we cannot assume any liability for such external content. In all cases, the provider of information of the linked websites is liable for the content and accuracy of the information provided. At the point in time when the links were placed, we were not aware of any infringements of the law. As soon as we are aware of an infringement of the law, we will immediately remove the suspicious link.
George P. Johnson GmbH and its employees regard data privacy as an essential part of its business activities. As a company, we are subject to the regulations of the General Data Protection Regulation (GDPR) and the Federal Data Protection Act (BDSG). Accordingly, the necessary technical and organisational measures have been taken to ensure compliance with regulations relating to data protection. In the present document, we will explain what data is collected, processed and used, and for what purpose.
We collect, process and use personal data such as your name, email address and other contact details insofar as you enter this information on the website and send it to us and provided that this collection, processing and use is legally permitted and we have obtained your consent.
The personal data is processed and used by George P. Johnson GmbH for the purposes of conducting BMW Motorrad Days 2019 by BMW AG in accordance with the legal regulations relating to data protection.
The exhibitor expressly agrees that the personal data may be stored, processed or shared by George P. Johnson GmbH in accordance with the GDPR, including by means of automated data processing, insofar as this is required exclusively for business purposes in the context of BMW Motorrad Days 2019.
Your data that is collected and stored by us is treated confidentially and is protected against loss, amendment and unauthorised access by third parties by means of appropriate technical and organisational measures.
All collection, processing and use of your personal data is carried out exclusively for the aforementioned purposes and to the extent necessary to accomplish these goals.
Insofar as we obtain the consent of the data subject to process their personal data, Art. 6(1)(a) of the EU General Data Protection Regulation (GDPR) shall serve as the legal basis. Consent granted may be revoked at any time. Revocation of consent only takes effect for the future and does not affect the legality of data processed until the time of the revocation.
Art. 6(1)(b) of the GDPR serves as the legal basis for the processing of personal data required for the execution of a contract relating to the data subject. This also applies to processing operations that are necessary for the implementation of pre-contractual measures.
If personal data needs to be processed to fulfil a legal obligation to which our company is subject, Art. 6(1)(c) of the GDPR shall serve as the legal basis.
If processing is required to safeguard a legitimate interest of our company or a third party, and if the interests, fundamental rights and freedoms of the data subject do not outweigh the former interest, Art. 6(1)(f) of the GDPR shall serve as the legal basis for the processing.
The data is shared only with BMW AG for the purposes of the application process for BMW Motorrad Days 2019.
No data shall be transferred to a third country.
Your personal data will be deleted once the purposes of the storage (end of the event) no longer apply. Data may also be stored if the European or national legislator has provided for this in Union regulations, laws or other provisions to which the data controller is subject. The data shall also be deleted if a retention period prescribed by the specified standards expires, unless it is necessary for the further retention of the data for the conclusion or fulfilment of a contract.
Each time you access our website, our system automatically collects data and information from the system of the device you are using.
The data is also recorded on our system in log files. This does not include the user’s IP addresses or any other data that would enable the association of data with a user. This data is not stored together with other any personal data regarding the user.
The system needs to temporarily store the user’s IP address to ensure provision of the website to the user’s device. For this purpose, the user’s IP address must remain stored for the duration of the session.
The data is stored in log files to ensure the functionality of the website. The data is also used to optimise the website and to ensure the security of our information technology systems. The data is not evaluated for marketing purposes.
These purposes also include our legitimate interest in data processing according to Art. 6(1)(f) of the GDPR.
The data shall be deleted once it is no longer required for the fulfilment of the purpose for its collection. In the case of data collection for the provision of the website, this occurs when the respective session is terminated.
In the case of data storage in log files, this occurs after a period of two months. Retention beyond this time is possible. In this case, users’ IP addresses are deleted or anonymised so the data can no longer be associated with the client.
The collection of data for the provision of the website and the storage of data in log files is mandatory for operation of the website. The user therefore has no right of objection.
On our website, we provide a direct way to contact the BMW Motorrad Days event team in electronic form. The data is secured by means of SSL encryption.
No data is shared with any third parties in this regard. The data is used solely for the purposes of dealing with your enquiry.
The processing of personal data is carried out solely for the purpose of dealing with your enquiry. This also involves the necessary legitimate interest in processing the data.
The legal basis for processing data transmitted in the course of sending an email is Art. 6(1)(f) of the GDPR.
The data shall be deleted once it is no longer required for the fulfilment of the purpose for its collection. In the case of personal data sent by email, this occurs when the respective dialogue with the user has terminated. The dialogue is deemed to have ended when it can be inferred from the circumstances that the issue in question has been conclusively resolved.
You have the right to object at any time, for reasons related to your particular situation, to the processing of your personal data concerning you carried out according to Article 6(1)(f).
You can send your notice of revocation to the postal or email address specified above, stating your full name and email address.
The data controller shall no longer process personal data unless they can provide compelling legitimate grounds for the processing which outweigh the interests, rights and freedoms of the data subject or if the processing relates to the enforcement, exercise or defence of legal claims.
If there are no compelling legitimate grounds for the processing on the part of the data controller, the data shall be deleted. No further communication is possible in this case.
Revocation of consent and objection to data retention can be made in written or oral form using the forms of contact designated on this website.
An application form is provided on our website (bmd-exhibitors.com), which is sent to the BMW Motorrad Days event team by email. Applicants will receive confirmation of receipt by email once the documents have arrived. The event places will be allocated and the decision as to which applicants will take part in the BMW Motorrad Days event will be made by 23/1/2019. After this time, all applicants will receive notification of acceptance or rejection by email.
No data is shared with any third parties in this regard. The data is used solely for the purposes of processing the application.
Our legitimate interests as per Art. 6(1)(b) of the GDPR are based on the necessary exchange of contact details or other personal information for communication with the persons in question. The legitimate interests are therefore within the reasonable expectations of data subjects that processing is necessary for the purposes of achieving the goals.
The data shall be deleted once it is no longer required for the fulfilment of the purpose for its collection. In the case of personal data from the application form, this occurs when the event is terminated or the legal retention period has expired.

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