Source: https://www.fiz-karlsruhe.de/en/ueber-uns/datenschutzerklaerung
Timestamp: 2019-04-24 12:36:39+00:00

Document:
III. What do we know about your use of our digital offers?
You will find further information on the controller in our Legal Notices.
FIZ Karlsruhe offers you web pages for information purposes and online products (hereinafter summarized as our “digital offers”). We process personal data collected from the visitors of our digital offers exclusively in compliance with data protection laws. The legal basis of data protection can be found in the General Data Protection Regulation (GDPR), the German Federal Data Protection Act (Bundesdatenschutzgesetz) in its valid form and the German Telemedia Act (Telemediengesetz).
The sections below will inform you about the type and scope of data we collect, the reasons why we collect them, and the way in which they are used and processed. We use these data only for the purposes we specify.
If you would like to use our online products, you will in most cases need a user account (individual access) for which we will collect personal data from you. In addition, in relation to these products, special rules may apply about which you will be informed separately in the respective Terms and Conditions.
The legal basis for the usage modalities mentioned above is art. 6(1)(f) GDPR. We will not use the user data contained in the log files, in particular the IP address, for any purposes other than those mentioned above.
analyze information on the operating systems and browsers our customers use, in order to ensure optimum user experience.
If you do not want any cookies to be stored on your computer you must disable this function according to the instructions provided in your web browser. As a consequence, however, you will no longer be able to use certain features of our website (e.g., auto-saving of facets or language settings).
As an alternative, you may tell us you do not want us to keep a log of your activities on our digital offer. In this case we will store a cookie containing this information on your computer. As long as this cookie is installed on your end device, we will not log any of your visits to our digital offers made from this end device. Should you use several end devices to access our digital offers (e.g., a computer and a mobile phone), you have to repeat this procedure for each device.
We do not use any mechanisms that automatically transmit data to providers of social networks when our digital offers are visited. Some of our digital offers allow for the sharing of pages through social networks. To be able to share a page, you have to activate the social network’s button by mouse click first. Only upon your activating the button will the provider of the social network learn that you are using our digital offer. You have to carry out this process for each individual page of our digital offer you would like to share.
In general, you will need a user account and/or a contract to use our online products. Depending on the product, you can either register directly online or have the account created by our customer service.
If you have concluded a contract with us in order to use our digital offers, the personal data required to perform this contract are processed according to art. 6(1)( b) GDPR.
Beyond performing our contractual obligations we will process your data if this is necessary in order to safeguard a legitimate interest of our own or of third parties. The legal basis is art. 6(1)(f) GDPR.
If we request your consent to the processing of personal data, this consent will be the legal basis according to art. 6(1)(a) GDPR.
We may be bound by law to process your personal data, for example, to fulfil tax obligations. In this case the data are processed according to art. 6(1)(c) GDPR.
If we have to process your data for a task that is of public interest, the data are processed according to art. 6(1)(e) GDPR.
The personal data are stored for the duration of the contract or as long as there is another legal basis for it, and for the relevant or mandatory retention periods.
In this case we will ask for the necessary personal data and a separate declaration of consent, if required. You consent will then constitute the legal basis according to art. 6, section 1 lit. a GDPR.
You have the right to revoke your consent to the use of personal data connected with the aforementioned services at any time. Please note that you will no longer be able to use the services in question after you have revoked your consent.
Persistently providing the descriptive metadata as a set of research data.
All metadata are permanently stored within the scope of providing our services.
The legal basis for processing and publishing these data is GDPR art. 6(1)(f).
The descriptive metadata are processed for research and storage purposes and are required in order to fulfil the specific purposes mentioned above. Therefore, the persons concerned may only object on grounds of their particular situation and if the interests, basic rights and fundamental freedoms of the persons concerned prevail over the legitimate interest mentioned above.
We are always interested in correcting faulty metadata and completing incomplete sets of metadata, if necessary. Therefore, we are very grateful for any hint on missing data and errors to be corrected. Just contact us at one of the addresses listed in section VI.6.
Depending on the digital offer, we make the descriptive metadata of scientific publications available to the public through websites, data interfaces (“API“) or as complete download in various machine-readable data formats.
Personal data will only be disclosed to public authorities if this is required by law, in particular in order to protect the national or public security, or for the purpose of criminal prosecution.
In your own interest, please be careful and responsible whenever you are online and protect your personal information against unauthorized third-party access.
Upon request, FIZ Karlsruhe will inform you in writing or by e-mail if your personal data are stored with us and which forms of your personal data are stored with us. If you find factual inaccuracies in your personal data previously transmitted to FIZ Karlsruhe, please contact us by e-mail or at the address below and indicate the required changes or corrections.
Should you detect errors in your personal data stored by us, or if your personal data have changed, you have the right to have these data corrected or updated.
You have the right to have your personal data we have stored blocked or deleted, provided that this does not conflict with any of the reasons listed in art. 17 sect. 3 lit. a-e GDPR.
You have the right to restrict the processing of your personal data stored with us under the conditions outlined in art. 18, sect. 1 GDPR.
You also have the right to receive your personal data that you have provided to us in a structured, common, machine-readable format.
You also have the right to object at any time to the processing of your personal data on the basis of art. 6 sect. 1 lit. e or f GDPR on grounds relating to your particular situation.
To exercise your rights please contact us informally by mail or e-mail at one of the addresses listed below and describe your concern as precisely as possible. If necessary, we will ask you for further information in order to be able to examine your request.

References: art. 6
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