Source: https://www.schroederbusse.de/en/datenschutzbelehrung/
Timestamp: 2019-04-25 05:54:24+00:00

Document:
data from public registers (land registry, commercial register, register of associations).
Data processing is effected at your request and is necessary in line with Art. 6 (1) s. 1 lit. b GDPR for the stated purposes in order to ensure the proper handling of the mandate and to comply with the mutual obligations from the mandate contract.
The notary’s official function involves tasks carried carried out in the public interest for a proper, precautionary administration of justice and in the exercise of official authority (Art. 6 (1) sent. 1 lit. e GDPR).
Within the scope of notarial activities it may be that for the processing of personal data, there is a legal obligation in line with 6 (1) s. 1 lit. c GDPR (among others, to inform the tax offices (including the real property tax department), commercial registers, land registries or registry offices (among others, to issue inheritance-law documents) or according to the existing applicable anti-money laundering obligations. Otherwise, the notary would have to reject taking over such official duties.
The personal data collected by us within the scope of our mandate will be saved up to the expiry of the statutory archive requirements for lawyers (6 years from the end of the calendar year in which the mandate was terminated) and deleted thereafter.
Ancillary files: 7 years; the Notary may determine in writing another record retention period during the most recent editing of the content, e.g. for dispositions mortis causa or when there is a risk of recourse; the record retention period may also be determined for individual types of legal transactions such as, for example, dispositions mortis causa.
Copies of dispositions mortis causa which, in line with sec. 16 (1) s. 1 of the Professional Regulations for Notaries that have been included in the ancillary files in their applicable version as of 01 Jan 1985 shall be retained, in derogation of sentence 1, for 100 years. In derogation of the periods set out in sentence 1, indent 1 and in sentence 2, documents issued before 01 Jan 1950 shall, until further notice, be permanently retained, however without the obligation of preservation. The record retention period starts with the first day of the calendar year following the most recent editing of the content. After the expiry of the record retention period, the documents shall be destroyed, unless on a case-by-case basis, their further retention is required.
Unless in line with Art. 6 (1) s.1 lit. c GDPR, we are bound to longer retention periods by retention and documentation obligations in terms of tax and trade laws (from the German Commercial Code, German Criminal Code or German Fiscal Code) or if you gave your consent to further retention in line with Art. 6 (1) s.1 lit. a GDPR, we shall retain the original documents for an unlimited term (Art. 6 (1) s. 1 lit. c GDPR). Furthermore, the previous section shall also apply for the Notary’s reference files.
To the extent that this is required in line with Art. 6 (1) s. 1 lit. b GDPR for the performance of a mandate concluded with you or with services mandated to the Notary, your personal data will be transmitted to third parties. In particular, this includes the disclosure to opposing parties and their representatives (in particular, their lawyers) as well as courts and other public authorities for the purposes of correspondence and the assertion and defense of your rights. Third parties may use the disclosed data exclusively for the above purposes.
The attorney/notary-client privilege shall remain unaffected. This shall also apply to the employees of the law office and to any other agents. To the extent that the data concerned are subject to the attorney/notary-client privilege, they will be transmitted to third parties only after consultation with you.
Irrespective of the above provisions, the notary shall be, from time to time, obliged to disclose information, including vis-à-vis tax authorities or within the scope of their disclosure to public registers such as, for example, the land registry, commercial register, central register of wills, register of advance directives, courts, in estate and guardianship matters (courts and authorities) and within the scope of professional and administrative supervision for disclosure to the chamber of notaries or the supervising authority who, in turn, are bound to secrecy.
To the extent that your personal data are processed on the basis of legitimate interests in line with Art. 6 (1) s. 1 lit. f GDPR, you have the right according to Art. 21 GDPR to object processing of your personal data on grounds relating to your particular situation.
If you intend to use your right to object, just send an e-mail to datenschutz@schroederbusse.de.

References: Art. 6
 Art. 6
 Art. 6
 Art. 6
 Art. 6
 Art. 21