Source: https://de.scribd.com/document/167524918/Procurement-of-Works-WorldBank
Timestamp: 2019-04-21 15:46:56+00:00

Document:
The World Bank Washington, D.C.
IBRD and IDA are generally called the World Bank. Since the procurement requirements for IBRD and IDA are identical, “World Bank” in this handbook refers to both IBRD and IDA, and “loan” refers to either an IBRD loan or an IDA credit. However, for the Invitation for Bids, the distinctions are retained.
they can be presented in the Bidding Data.2 Care should be taken to check the relevance of the provisions of the standard documents against the requirements of the specific Works to be procured. Modifications for specific Project or Contract needs should be provided only in the Contract Data as amendments to Conditions of Contract. which are the most common in Works contracting. . such as bus shelters or school ablution units. The following directions should be observed when using the documents: (a) All the documents listed in the Table of Contents are normally required for the procurement of Works. and Bill of Quantities. Bidding Data. in addition to Sections 5-7. Drawings. Payments can also be made on the basis of percentage completion of each activity. as do the Preface and this Introduction section. once agreement between the Borrower and the World Bank has been reached. This bidding document is intended to serve on a repetitive basis in a Borrower’s country. which deal with Specifications. In lump sum contracts. If modifications must be made to bidding procedures. they should be adapted as necessary to the circumstances of the particular Project. Contract. and series of small structures. respectively. The main text refers to admeasurement contracts. Specific details should be furnished in the spaces indicated by italicized notes inside brackets. in addition to date of issue. the concept of priced “activity schedules” has been introduced. pipelaying. but rather contain instructions for the user. and Contract Data (Section 4). They should not be incorporated in the bidding documents. to enable payments to be made as “activities” are completed. Details to be provided by the Employer prior to release of the bidding documents are limited to the Invitation for Bids. Those details not filled in by the Employer are the responsibility of the Bidder. hidden foundation problems) is unlikely. power transmission towers. and where encountering difficult or unforeseen site conditions (for example. The cover should be modified as required to identify the bidding documents as to the names of the Project. Alternative clauses or texts are supplied for use with lump sum contracts.1 Introduction These Standard Bidding Documents are intended as a model for admeasurement (unit prices or unit rates in a bill of quantities) and lump sum types of Contract. or where the risks of substantial design variations are minimal— usually construction of buildings. Lump sum contracts are used in particular for buildings and other forms of construction where the Works are well defined and are unlikely to change in quantity or specification. However. The notes inside boxes with single borders are not part of the text. (b) (c) (d) 2 Lump sum contracts should be used for Works that can be defined in their full physical and qualitative characteristics before bids are called. and Employer.
2 Introduction (e) (f) The notes inside boxes with double borders should be retained in the issued bidding documents. since these notes provide important guidance to bidders. The standard documents have been prepared for bidding where either prequalification or postqualification applies. The process of prequalification of bidders is not covered in these standard documents. . Refer to Standard Prequalification Documents. Procurement of Works issued by the World Bank.
to the relevant information in the Bidding Data and Contract Data. In either event. Invitation for Bids Notes on the Invitation for Bids The Invitation for Bids (see Procurement Guidelines. and a letter addressed to contractors who. the above notifications advertise a Request for Prequalification. the application of a margin of preference in bid evaluation). the information contained in the Invitation for Bids should conform to the bidding documents. if any. 2. had expressed interest in bidding for the Works. The Invitation for Bids may be incorporated in the bidding documents merely for the record. only the prequalified applicants receive the Invitation for Bids.3 Section I. the Invitation for Bids should also indicate any important or unusual bid evaluation criteria (for example.9) is normally issued as (a) (b) an advertisement in at least one newspaper of national circulation in the Employer’s country and in the official gazette. Borrowers are also strongly encouraged to transmit a copy of the advertisement to consular or diplomatic representatives of eligible countries with potential bidders. para. If prequalification is used. After the prequalification process. and in particular. or it may be omitted. Apart from the essential items listed in the sample documents. . following the publication of the General Procurement Notice. Its purpose is to supply information to enable potential bidders to decide on their participation.
3 4 5 6 7 8 Substitute “has applied for. delete this sentence.4 Section I. Instructions to Bidders. Otherwise. Bidding is open to all bidders from eligible source countries as defined in the Guidelines: Procurement under IBRD Loans and IDA Credits. 4. 5. Qualified domestic contractors may be eligible to receive a margin of preference of 7½ percent in Bid evaluation. Interested bidders may obtain further information at the same address.” if appropriate. Qualified domestic contractors may receive a margin of preference if allowed for in the Loan Agreement. Bids shall be valid for a period of [days] after Bid opening and must be accompanied by security of [amount in local currency]7 or its equivalent in a convertible currency. at which time they will be opened in the presence of the bidders who wish to attend. for each set. Bidding documents (and additional copies) may be purchased at [name and address of 6 office] for a nonrefundable fee of [amount in local currency]. if different from the Borrower] invites sealed bids from eligible bidders for the construction of [brief description of the Works]. An amount in local currency should be indicated. and Bidding Data). The [name of Employer and statement of its relationship to the Borrower. It should not exceed the equivalent of 3 percent of the estimated Contract value (see Clause 16 of Section 1. See definitions in the Conditions of Contract (“the Contract”).8 3. This fee is a nominal amount to cover the cost of printing and mailing or shipping documents only. and shall be delivered to [name and full address of receiving office] on or before [time and date of Bid closing]. Substitute International Development Association (IDA) and “credit” for “loan” where a credit has been extended by (or requested from) IDA. in preference to a percentage of the Bid price. or its equivalent in a freelyconvertible currency. The [name of Borrower] has received3 a loan from the International Bank for Reconstruction and Development4 towards the cost of [name of Project] and intends to apply part of the funds to cover eligible payments under the Contract for [name and identification 5 number of Contract]. Invitation for Bids Invitation for Bids (IFB) Date: [of issue of invitation] Contract Identification No: World Bank Loan/Credit No: World Bank Loan/Credit Name: 1. 2. .
. Conditions of Contract. It should also give information on bid submission. These Instructions to Bidders will not be part of the Contract and will cease to have effect once the Contract is signed. rights.5 Section II. and on the award of Contract. and obligations of the parties under the Contract are not normally included in this Section. care must be exercised to avoid contradiction between clauses dealing with the same matter. payments under the Contract. If duplication of a subject is inevitable in the different sections of the documents. in accordance with the requirements of the Employer. opening and evaluation. or matters affecting the risks. Contract Data. but rather under Section IV. and/or Section V. Matters governing the performance of the Contractor. Instructions to Bidders Notes on the Instructions to Bidders This section of the bidding documents should provide the information necessary for bidders to prepare responsive bids.
Eligible Bidders 3. and services to be used in the performance of the Contract shall have their origin in eligible source countries. All bidders shall provide in Section 3.2 9 See also definitions of capitalized terms in Section IV. Scope of Bid 1. Source of Funds 2. General 1. specifications. Any materials. equipment. The loan agreement prohibits a withdrawal from the loan account for the purpose of any payment to persons or entities. with the consultant or any other entity that has prepared the design. as described in the Contract Data.1 3. taken under Chapter VII of the Charter of the United Nations. nor has been associated in the past. as defined in the Bidding Data.1 The Employer as defined9 in the Contract Data. invites bids for the construction of Works. and will be subject in all respects to the terms and conditions of that Agreement. The Borrower.8 Section II. This Invitation for Bids is open to all bidders from eligible countries as defined in the Procurement Guidelines. Except as the World Bank may specifically otherwise agree. The name and identification number of the Contract is provided in the Contract Data. The successful Bidder will be expected to complete the Works by the Intended Completion Date specified in the Contract Data.1 2. if such payment or import. as defined in the Bidding Data.2 3. to the knowledge of the Bank. towards the cost of the Project. as defined in the Bidding Data. and other documents for the Project or being proposed as Project Manager for the Contract. Forms of Bid and Qualification Information. Conditions of Contract (“the Contract”). intends to apply part of the funds of a loan from the World Bank. . or for any import of goods. Payments by the World Bank will be made only at the request of the Borrower and upon approval by the World Bank in accordance with the Loan Agreement. directly or indirectly. to cover eligible payments under the Contract for the Works. is prohibited by a decision of the United Nations Security Council. a statement that the Bidder (including all members of a joint venture and subcontractors) is not associated. Instructions to Bidders Instructions to Bidders A. no party other than the Borrower shall derive any rights from the Loan Agreement or have any rights to the loan proceeds.2 2. 1.
experience in works of a similar nature and size for each of the last five years. Qualification of the Bidder 4. These qualified bidders should submit with their bids any information updating their original prequalification applications or. shall not be eligible to bid. alternatively. written power of attorney of the signatory of the Bid to commit the Bidder. All bidders shall provide in Section 3.4 4. Instructions to Bidders 9 A firm that has been engaged by the Borrower to provide consulting services for the preparation or supervision of the Works. and any of its affiliates. In the event that prequalification of potential bidders has been undertaken. 3. Bidders shall not be under a declaration of ineligibility for corrupt and fraudulent practices issued by the Bank in accordance with sub-clause 37. operate under commercial law. unless otherwise stated in the Bidding Data: (a) copies of original documents defining the constitution or legal status.1. 3.1 4. The update or confirmation should be provided in Section 3. as necessary. If the Employer has not undertaken prequalification of potential bidders.Section II. total monetary value of construction work performed for each of the last five years.3 Government-owned enterprises in the Employer’s country may only participate if they are legally and financially autonomous. a preliminary description of the proposed work method and schedule. including drawings and charts. all bidders shall include the following information and documents with their bids in Section 3.3 (b) (c) (d) . confirm in their bids that the originally-submitted prequalification information remains essentially correct as of the date of bid submission. only bids from prequalified bidders will be considered for award of Contract. Forms of Bid and Qualification Information. and principal place of business. and clients who may be contacted for further information on those contracts. and are not a dependent agency of the Employer. major items of construction equipment proposed to carry out the Contract.2 4. and details of work under way or contractually committed. place of registration.
(g) (h) (i) (j) 4. and disputed amount. and receive instructions for and on behalf of any and all partners of the joint venture. such as profit and loss statements and auditor’s reports for the past five years. current or during the last five years. shall be done exclusively with the partner in charge. evidence of adequacy of working capital for this Contract (access to line(s) of credit and availability of other financial resources).5 times the estimated annual cash flow for the Contract.5 To qualify for award of the Contract. the Bid shall be signed so as to be legally binding on all partners.10 Section II. in which the Bidder is involved. including payment. the parties concerned. information regarding any litigation. Instructions to Bidders (e) (f) qualifications and experience of key site management and technical personnel proposed for the Contract. reports on the financial standing of the Bidder. one of the partners will be nominated as being in charge. bidders shall meet the following minimum qualifying criteria: (a) annual volume of construction work of at least the amount specified in the Bidding Data.4 Bids submitted by a joint venture of two or more firms as partners shall comply with the following requirements. (d) (e) 4. authorized to incur liabilities. authority to seek references from the Bidder’s bankers. . all partners shall be jointly and severally liable for the execution of the Contract in accordance with the Contract terms. and the execution of the entire Contract. unless otherwise stated in the Bidding Data: (a) (b) (c) the Bid shall include all the information listed in SubClause 4.3 above for each joint venture partner.10 10 This amount is usually not less than 2. and proposals for subcontracting components of the Works amounting to more than 10 percent of the Contract Price.
net of other contractual commitments and exclusive of any advance payments which may be made under the Contract. each of its partners must meet at least 25 percent of minimum criteria 4.5(a). for a joint venture to qualify. One Bid per 5. The actual period of reference will depend on the speed with which the Employer will pay the Contractor’s monthly certificates. including no less than three years as Manager. however. Failure to comply with this requirement will result in rejection of the joint venture’s Bid.1 Each Bidder shall submit only one Bid.5(a) and (e). of no less than the amount specified in the Bidding Data.Section II. Domestic bidders and joint ventures of domestic bidders applying for eligibility for a 7½-percent margin of preference in bid evaluation shall supply all information to satisfy the criteria for eligibility as described in Clause 30 of these Instructions to Bidders.7 where not applicable (see Clause 30). lease.) of the essential equipment listed in the Bidding Data.7 5. unless otherwise stated in the Bidding Data.6 The figures for each of the partners of a joint venture shall be added together to determine the Bidder’s compliance with the minimum qualifying criteria of Sub-Clause 4. and the partner in charge at least 40 percent of those minimum criteria. works cited should be at least 70 percent complete). proposals for the timely acquisition (own. either individually or as 11 12 Usually the equivalent of the estimated payments flow over 4-6 months at the average (straight line distribution) construction rate. a Contract Manager with five years’ experience in works of an equivalent nature and volume. 4. . and liquid assets and/or credit facilities.11 (c) (d) (e) A consistent history of litigation or arbitration awards against the Applicant or any partner of a Joint Venture may result in disqualification. Delete Sub-Clause 4. and (e) for an individual Bidder. Subcontractors’ experience and resources will not be taken into account in determining the Bidder’s compliance with the qualifying criteria. etc. Instructions to Bidders 11 (b) experience as prime contractor in the construction of at least two works of a nature and complexity equivalent to the Works over the last 10 years (to comply with this requirement. (b).12 4. hire.
Cost of Bidding 7. The Bidder. V. 6. Clarification of 9.1 The Bidder shall bear all costs associated with the preparation and submission of his Bid. . Bidding Documents 8.1 The set of bidding documents comprises the documents listed in the table below and addenda issued in accordance with Clause 10: Section II Section III Section IV Section V Section VI Section VII Section VIII Section IX 8. A Bidder who submits or participates in more than one Bid (other than as a subcontractor or in cases of alternatives that have been permitted or requested) will cause all the proposals with the Bidder’s participation to be disqualified.12 Section II. is encouraged to visit and examine the Site of Works and its surroundings and obtain all information that may be necessary for preparing the Bid and entering into a contract for construction of the Works. delete “Bill of Quantities” and replace with “Activity Schedule”. It may be necessary to extend the deadline for submission of bids if the Employer’s response results in substantial changes to the Bidding Documents. See Clause 10 below. The Employer will respond to any request for clarification received earlier than 28 days14 prior to the deadline for submission of bids. at the Bidder’s own responsibility and risk. Instructions to Bidders Bidder a partner in a joint venture. and VIII are supplied to the prospective Bidder. 9.2 Instructions to Bidders Forms of Bid and Qualification Information Conditions of Contract Contract Data Specifications Drawings Bill of Quantities13 Forms of Securities Three copies of Sections III.1 A prospective Bidder requiring any clarification of the bidding documents may notify the Employer in writing or by cable Bidding (“cable” includes telex and facsimile) at the Employer’s address Documents indicated in the invitation to bid. Content of Bidding Documents 8. The number of copies to be completed and returned with the Bid is specified in the Bidding Data. and the Employer will in no case be responsible or liable for those costs.1 B. The costs of visiting the Site shall be at the Bidder’s own expense. 6. Site Visit 7. Copies of the Employer’s 13 14 In lump sum contracts.
1 All documents relating to the Bid shall be in the language specified in the Contract Data. Bid Security. Documents Comprising the Bid 11. Instructions to Bidders 13 response will be forwarded to all purchasers of the bidding documents. but without identifying its source. Preparation of Bids 11.17 Qualification Information Form and Documents. French.Section II.1 The Contract shall be for the whole Works. Only English. C. . 10. Alternative offers where invited.19 Items for which no rate or 15 16 17 18 It is therefore important that the Employer maintain a complete and accurate list of recipients of the bidding documents and their addresses. delete “priced Bill of Quantities” and replace with “priced Activity Schedule”. In lump sum contracts. 13. as described in SubClause 1. the Employer may modify the bidding documents by issuing addenda. priced Bill of Quantities. Language of Bid 12.1.16 12.2 Any addendum thus issued shall be part of the bidding documents and shall be communicated in writing or by cable to all purchasers of the bidding documents. as necessary. as specified in the Bidding Data. Bid Prices 13. in accordance with Sub-Clause 20. including a description of the inquiry. delete “priced Bill of Quantities” and replace with “priced Activity Schedule”.2 The Bidder shall fill in rates and prices for all items of the Works described in the Bill of Quantities.2 below. the Employer shall extend.1 The Bid submitted by the Bidder shall comprise the following: (a) (b) (c) (d) (e) The Bid (in the format indicated in Section 2). and any other materials required to be completed and submitted by bidders. or Spanish should be used in International Competitive Bidding.15 Prospective bidders shall acknowledge receipt of each addendum by cable to the Employer.1 Before the deadline for submission of bids.3 To give prospective bidders reasonable time in which to take an addendum into account in preparing their bids. 10. In lump sum contracts. 10. 13. the deadline for submission of bids. Amendment of Bidding Documents 10. based on the priced Bill of Quantities18 submitted by the Bidder.
delete “rates. delete “described in the Bill of Quantities” and replace with “described in the drawings and specifications and listed in the Activity Schedule”. 14. 14. and other levies payable by the Contractor under the Contract. 22 In lump sum contracts. 13.3 All duties. If the Bidder uses other rates of exchange. payments will be computed using the rates quoted in the Bid. 14.2 The rates of exchange to be used by the Bidder in arriving at the local currency equivalent and the percentage(s) mentioned in para. taxes.4 The rates and prices21 quoted by the Bidder shall be subject to adjustment during the performance of the Contract if provided for in the Bidding and Contract Data and the provisions of Clause 47 of the Conditions of Contract. Currencies of Bid and Payment 14.3 Bidders shall indicate details of their expected foreign currency requirements in the Bid. 14. 14. the provisions of Clause 28. The Bidder shall submit with the Bid all the information required under the Contract Data and Clause 47 of the Conditions of Contract. These exchange rates shall apply for all payments so that no exchange risk will be borne by the Bidder. prices. In any case.14 Section II. or for any other cause. Foreign currency requirements shall be indicated as a percentage of the Bid price (excluding provisional sums23) and shall be payable at the option of the Bidder in up to three foreign currencies of any member country. shall be included in the rates. Instructions to Bidders price is entered by the Bidder will not be paid for by the Employer when executed and shall be deemed covered by the other rates and prices in the Bill of Quantities. prices. 21 In lump sum contracts.1 above shall be the selling rates for similar transactions established by the authority specified in the Contract Data prevailing on the date 28 days prior to the latest deadline for submission of bids. . 20 In lump sum contracts. as of the date 28 days prior to the deadline for submission of bids.1 The unit rates and prices22 shall be quoted by the Bidder entirely in the currency of the Employer’s country as specified in the Contract Data.4 Bidders may be required by the Employer to clarify their foreign currency requirements and to substantiate that the amounts 19 In lump sum contracts.20 13. 23 Provisional sums are monetary sums specified by the Employer in the Bill of Quantities. and total Bid price submitted by the Bidder. and”. delete “unit rates and prices” and replace with “lump sum price”. delete “rates and prices” and replace with “lump sum price”.1 shall apply. to be used at his discretion for nominated subcontractors and other specified purposes.
at the Bidder’s option. A Bidder may refuse the request without forfeiting the Bid Security. but will be required to extend the validity of Bid Security for the period of the extension. bank guarantee from a banking institution. 15. The value of the local currency factor should be based on the projected inflation in the Employer’s country for the period in question. For reasons of confidentiality. in preference to a percentage of the Bid price. as part of the Bid. . and in compliance with Clause 16 in all respects. or comparable to. delete “rates and prices” and replace with “Lump Sum”. in the amount specified in the Bidding Data.1 The Bidder shall furnish.1 Bids shall remain valid for the period25 specified in the Bidding Data. or a bond issued by an insurance or bonding institution from a reputable institution selected by the Bidder and located in any eligible country. Instructions to Bidders 15 included in the rates and prices24 and in the Contract Data are reasonable and responsive to Sub-Clause 14.Section II. letter of credit.1. and the World Bank’s “no objection” (where awards of Contract are subject to prior review). shall be increased by applying to both the local and the foreign currency component of the payments. Bid evaluation will be based on the Bid prices without taking the above correction into consideration. Bid Security 16. a fixed sum should be specified.2 The Bid Security shall. a Bid Security in local currency or in a freely convertible currency. be in the form of either a certified check. usually not less than 35 days nor more than 105. clarifications. 16. up to the notification of award. The time should be the same as that specified in the Invitation for Bids. the Employer may request that the bidders extend the period of validity for a specified additional period. It should not exceed 3 percent of the estimated value of the Works. The request and the bidders’ responses shall be made in writing or by cable. the factors26 specified in the Bidding Data or in the request for extension. the expected annual increases in international prices.3 In the case of contracts in which the Contract Price is fixed (not subject to price adjustment). if the period of bid validity is extended beyond 60 days. A Bidder agreeing to the request will not be required or permitted to otherwise modify the Bid. respectively. Bid Validity 15. 15.27 16. The format of the Bid Security 24 25 For lump sum contracts. the amounts payable in local and foreign currency to the Bidder selected for award. 27 The same as quoted in the Invitation for Bids (IFB). for the period of delay beyond 60 days after the expiry of the initial bid validity. allowing for bid evaluation. 15. The period is a realistic time. 26 The value of the foreign currency factor should be based on.2 In exceptional circumstances.
Alternative Proposals by Bidders sign the Agreement.3 Any bid not accompanied by an acceptable Bid Security shall be rejected by the Employer.6 The Bid Security may be forfeited (a) (b) (c) if the Bidder withdraws the Bid after Bid opening during the period of Bid validity.2 shall govern.5 The Bid Security of the successful Bidder will be discharged when the Bidder has signed the Agreement and furnished the required Performance Security. including the basic technical design as indicated in the drawings and specifications. Alternatives will not be considered. If so allowed. bidders wishing to offer technical alternatives to the requirements of the bidding documents must also submit a Bid that complies with the requirements of the bidding documents. 17. proposed construction methods and other relevant details. In addition to submitting the basic Bid. Only the . 16.1 Bidders shall submit offers that comply with the requirements of the bidding documents. including design calculations. unless specifically allowed in the Bidding Data. 16. 16. including the basic technical design as indicated in the drawings and specifications. 16. The Bid Security of a joint venture must define as “bidder” all joint venture partners and list them in the following manner: a joint venture consisting of “______. technical specifications. if the Bidder does not accept the correction of the Bid price. if the Bidder fails within the specified time limit to (i) (ii) 17. 17. breakdown of prices.16 Section II. or in the case of a successful Bidder.4 The Bid Security of unsuccessful bidders will be returned within 28 days of the end of the Bid validity period specified in SubClause 15. or furnish the required Performance Security.2 If so allowed in the Bidding Data. Bid Security shall be valid for 28 days beyond the validity of the Bid.1.” and “______”.” “______. Sub-Clause 17. Instructions to Bidders should be in accordance with one of the forms of Bid Security included in Section 8 or another form acceptable to the Employer. the Bidder shall provide all information necessary for a complete evaluation of the alternative by the Employer. pursuant to Clause 27.
18. in which case such corrections shall be initialled by the person or persons signing the Bid. and to contract execution if the Bidder is awarded the contract.3 The Bid shall contain no alterations or additions. The address must be the same as the receiving address described in the Invitation for Bids. Format and Signing of Bid 18. 18. as the case may be.” In addition. the Bidder shall submit copies of the Bid. 18. Instructions to Bidders 17 technical alternatives. pursuant to SubClauses 4. except those to comply with instructions issued by the Employer. bound with the volume containing the Form of Bid. paid or to be paid to agents relating to this Bid. 18. of the lowest evaluated Bidder conforming to the basic technical requirements shall be considered by the Employer.3(a) or 4.1 The Bidder shall seal the original and all copies of the Bid in two inner envelopes and one outer envelope.1 The Bidder shall prepare one original of the documents comprising the Bid as described in Clause 12 of these Instructions to Bidders. D. if any. . Submission of Bids 19.2 The inner and outer envelopes shall (a) (b) 28 be addressed to the Employer at the address28 provided in the Bidding Data. if any. All pages of the Bid where entries or amendments have been made shall be initialled by the person or persons signing the Bid.4 The Bidder shall furnish information as described in the Form of Bid on commissions or gratuities. duly marking the inner envelopes as “ORIGINAL” and “COPIES”. Sealing and Marking of Bids 19.” In the event of discrepancy between them. or as necessary to correct errors made by the Bidder. in the number specified in the Bidding Data. 19.4(b).Section II. bear the name and identification number of the Contract as The receiving address should be an office that is staffed during normal working hours by personnel authorized to certify time and date of receipt and assure safe-keeping until Bid opening. A post office address is not satisfactory. the original shall prevail.2 The original and all copies of the Bid shall be typed or written in indelible ink and shall be signed by a person or persons duly authorized to sign on behalf of the Bidder. and clearly marked “ORIGINAL. and clearly marked as “COPIES.
.” as appropriate. 19. with the outer and inner envelopes additionally marked “MODIFICATION” or “WITHDRAWAL. and delivered in accordance with Clauses 18 and 19. the inner envelopes shall indicate the name and address of the Bidder to enable the Bid to be returned unopened in case it is declared late.4 If the outer envelope is not sealed and marked as above. pursuant to Clause 21. 22. the Employer will assume no responsibility for the misplacement or premature opening of the Bid.1 Any Bid received by the Employer after the deadline prescribed in Clause 20 will be returned unopened to the Bidder. marked.2 Each Bidder’s modification or withdrawal notice shall be prepared. Instructions to Bidders defined in the Bidding and Contract Data. in which case all rights and obligations of the Employer and the bidders previously subject to the original deadline will then be subject to the new deadline. 22. or otherwise modify the prices of their bids by submitting Bid modifications in accordance with this clause. 19.1 Bidders may modify or withdraw their bids by giving notice in writing before the deadline prescribed in Clause 20. and (c) provide a warning not to open before the specified time and date for Bid opening as defined in the Bidding Data. sealed. 22. or included in the original Bid submission.5 Bidders may only offer discounts to. 21. 22.3 In addition to the identification required in Sub-Clause 19. Late Bids 22.2.3 No Bid may be modified after the deadline for submission of Bids. Deadline for Sub-mission of Bids 20. 20.2 may result in the forfeiture of the Bid Security pursuant to Clause 16. Modification and Withdrawal of Bids 21. 20.2 The Employer may extend the deadline for submission of bids by issuing an amendment in accordance with Clause 10.1 Bids shall be delivered to the Employer at the address specified above no later than the time and date specified in the Bidding Data. 22.18 Section II.4 Withdrawal of a Bid between the deadline for submission of bids and the expiration of the period of Bid validity specified in the Bidding Data or as extended pursuant to Sub-Clause 15.
it should do so in writing. and comparison of bids.30 The request for clarification and the response shall be in writing or by cable. 25. delete “unit rates” and replace with “the prices in the Activity Schedule”.1 The Employer will open the bids.3 The bidders’ names.2 To assist in the examination. Bids for which an acceptable notice of withdrawal has been submitted pursuant to Clause 22 shall not be opened.1 From the time of bid opening to the time of contract award. and comparison of bids and recommendations for the award of a contract shall not be disclosed to bidders or any other persons not officially concerned with such process until the award to the successful Bidder has been announced.Section II. will be announced by the Employer at the opening. 23. Bid Opening 23.2 Envelopes marked “WITHDRAWAL” shall be opened and read out first.4 The Employer will prepare minutes of the Bid opening. Bid Opening and Evaluation 23. the presence or absence of Bid Security. the Employer may.1 Information relating to the examination. the Bid prices. Bid modifications and withdrawals. offered.3. evaluation. if any bidder wishes to contact the Employer on any matter related Bids and to the bid. and such other details as the Employer may consider appropriate. at the Employer’s discretion. or facsimile. . Process to Be Confidential 24. Clarification of 25. including modifications made pursuant to Clause 22. including the information disclosed to those present in accordance with Sub-Clause 23. Contacting the Employer 25. In lump sum contracts. Instructions to Bidders 19 E. telex. 23.29 24. any discounts. ask any Bidder for clarification of the Bidder’s Bid. but no change in the price or substance of the Bid shall be sought. 23. or permitted except as required to confirm the correction of arithmetic errors discovered by the Employer in the evaluation of 29 30 A copy of the minutes should be sent by the Employer to the World Bank together with the Bid evaluation report. Any effort by a Bidder to influence the Employer’s processing of bids or award decisions may result in the rejection of his Bid. in the presence of the bidders’ representatives who choose to attend at the time and in the place specified in the Bidding Data. evaluation. the total amount of each Bid and of any alternative Bid (if alternatives have been requested or permitted). clarification. including breakdowns of unit rates.
the bids in accordance with Clause 27. 25.3 Any effort by the Bidder to influence the Employer in the Employer’s bid evaluation, bid comparison or contract award decisions may result in the rejection of the Bidders’ bid. 26. Examination of 26.1 Prior to the detailed evaluation of bids, the Employer will determine whether each Bid (a) meets the eligibility criteria Bids and defined in Clause 3; (b) has been properly signed; (c) is Determination accompanied by the required securities; and (d) is substantially of responsive to the requirements of the bidding documents. Responsiveness 26.2 A substantially responsive Bid is one which conforms to all the terms, conditions, and specifications of the bidding documents, without material deviation or reservation. A material deviation or reservation is one (a) which affects in any substantial way the scope, quality, or performance of the Works; (b) which limits in any substantial way, inconsistent with the bidding documents, the Employer’s rights or the Bidder’s obligations under the Contract; or (c) whose rectification would affect unfairly the competitive position of other bidders presenting substantially responsive bids. 26.3 If a Bid is not substantially responsive, it will be rejected by the Employer, and may not subsequently be made responsive by correction or withdrawal of the nonconforming deviation or reservation. 27. Correction of Errors 27.1 Bids determined to be substantially responsive will be checked by the Employer for any arithmetic errors. Errors will be corrected by the Employer as follows:31 (a) (b) where there is a discrepancy between the amounts in figures and in words, the amount in words will govern; and where there is a discrepancy between the unit rate and the line item total resulting from multiplying the unit rate by the quantity, the unit rate as quoted will govern, unless in the opinion of the Employer there is an obviously gross misplacement of the decimal point in the unit rate, in which case the line item total as quoted will govern, and the unit rate will be corrected.
and, with the concurrence of the Bidder, shall be considered as binding upon the Bidder. If the Bidder does not accept the corrected amount, the Bid will be rejected, and the Bid Security may be forfeited in accordance with Sub-Clause 16.6(b). 28. Currency for Bid Evaluation 28.1 Bids will be evaluated as quoted in the currency of the Employer’s country as defined in the Contract Data in accordance with Sub-Clause 14.1, unless a Bidder has used different exchange rates than those prescribed in Sub-Clause 14.2, in which case the Bid will be first converted into the amounts payable in different currencies using the rates quoted in the Bid and then reconverted to the Employer’s currency using the exchange rates prescribed in Sub-Clause 14.2.
29. Evaluation and 29.1 The Employer will evaluate and compare only the bids determined to be substantially responsive in accordance with Comparison of Clause 26. Bids 29.2 In evaluating the bids, the Employer will determine for each Bid the evaluated Bid price by adjusting the Bid price as follows: (a) (b) making any correction for errors pursuant to Clause 27; excluding provisional sums and the provision, if any, for contingencies in the Bill of Quantities,32 but including Daywork,33 where priced competitively; making an appropriate adjustment for any other acceptable variations, deviations, or alternative offers submitted in accordance with Clause 17; and making appropriate adjustments to reflect discounts or other price modifications offered in accordance with SubClause 22.5.
In lump sum contracts, delete “Bill of Quantities” and replace with “Activity Schedule”.
30.1 If so indicated in the Bidding Data, domestic contractors may receive a margin of preference in Bid evaluation, for which this clause shall apply.35 30.2 Domestic bidders shall provide all evidence necessary to prove that they meet the following criteria to be eligible for a 7½percent margin of preference in the comparison of their bids with those of bidders who do not qualify for the preference. They should (a) (b) (c) be registered within the country of the Employer; have majority ownership by nationals of the country of the Employer; not subcontract more than 10 percent of the Contract Price, excluding provisional sums, to foreign contractors.
Daywork is work carried out following instructions of the Project Manager and paid for on the basis of time spent by workers, and the use of materials and the Contractor’s equipment, at the rates quoted in the Bid. For Daywork to be priced competitively for Bid evaluation purposes, the Employer must list tentative quantities for individual items to be costed against Daywork (e.g., a specific number of tractor driver staffdays, or a specific tonnage of Portland cement), to be multiplied by the bidders’ quoted rates and included in the total Bid price. 34 If the Bidding Documents include two or more lots, add Clause 29.5: “In the case of several lots, pursuant to Clause 29.2(d), the Employer will determine the application of discounts so as to minimize the combined cost of all the lots.” 35 This Clause may be used only where the domestic preference is expressly permitted by the Loan Agreement. In all other cases, the whole of Clause 30 and Sub-Clause 4.7 may be omitted, as well as reference to domestic preference in the Bidding Data, the Invitation for Bids, and Qualification Information; in such cases, indicate “Clause 30 not applicable” in the Bidding Data.
1 Notwithstanding Clause 31. or facsimile confirmed by registered letter. F.1 The Bidder whose Bid has been accepted will be notified of the award by the Employer prior to expiration of the Bid validity period by cable.1 Subject to Clause 32. and to cancel the bidding process and Right to reject all bids. Instructions to Bidders 23 30. Award Criteria 31. Notification of Award and Signing of Agreement 33.3 above. without Accept any Bid thereby incurring any liability to the affected Bidder or bidders and to Reject or any obligation to inform the affected Bidder or bidders of the any or all Bids grounds for the Employer’s action. This letter (hereinafter and in the Conditions of Contract called the “Letter of Acceptance”) will state the sum that the Employer will pay the Contractor in consideration of the execution.2(a). except as permitted in the Procurement Guidelines. and (b) qualified in accordance with the provisions of Clause 4. and (d). except as permitted in the Procurement Guidelines. the Employer will award the Contract to the Bidder whose Bid has been determined to be substantially responsive to the bidding documents and who has offered the lowest evaluated Bid price.2 and 30. (ii) (b) For the purpose of further evaluation and comparison of bids only. telex.37 33.Section II. (b). an amount equal to 7½ percent of the evaluated Bid prices determined in accordance with Clause 29. 32. the Employer reserves the right to 32. Award of Contract 31. at any time prior to the award of Contract. completion. . will be added to all bids classified in Group B. provided that such Bidder has been determined to be (a) eligible in accordance with the provisions of Clause 3. and maintenance of the Works by the Contractor as 36 Employers should not reject bids or annul bidding processes. and Group B: all other bids. 37 Employers should not reject bids or annul bidding processes. Employer’s accept or reject any Bid.4 The following procedure will be used to apply the margin of preference: (a) Responsive bids will be classified into the following groups: (i) Group A: bids offered by domestic bidders and joint ventures meeting the respective criteria of SubClauses 30.
2 The notification of award will constitute the formation of the Contract.1 shall constitute sufficient grounds for cancellation of the award and forfeiture of the Bid Security. Instructions to Bidders prescribed by the Contract (hereinafter and in the Contract called the “Contract Price”). 33. 33. denominated in the type and proportions of currencies in the Letter of Acceptance and in Accordance with the Conditions of Contract. it shall be issued by a surety which the Bidder has determined to be acceptable to the Employer.4 Failure of the successful Bidder to comply with the requirements of Sub-Clause 34. It will be signed by the Employer and sent to the successful Bidder.24 Section II.3 The Agreement will incorporate all agreements between the Employer and the successful Bidder. A Performance Bond is an undertaking by a bonding or insurance company (surety) to complete the construction in the event of default by the Contractor. by a bank located in the country of the Employer or a foreign bank through a correspondent bank located in the country of the Employer. 38 39 A Bank Guarantee can be conditional or unconditional (on demand) (see forms in Section 8). An amount of 30 percent of the Contract Price is commonly used internationally for this type of security (see form in Section 8).3 If the Performance Security is to be provided by the successful Bidder in the form of a Bond. 34. An amount of 5 to 10 percent of the Contract Price is commonly specified for Performance Bank Guarantees. Performance Security 34.3.2 If the Performance Security is provided by the successful Bidder in the form of a Bank Guarantee. Within 21 days of receipt. 34. 34. the Employer will promptly notify the other bidders that their bids have been unsuccessful. the successful Bidder shall deliver to the Employer a Performance Security in the amount stipulated in the Contract Data and in the form (Bank Guarantee38 and/or Bond39) stipulated in the Bidding Data. subject to the Bidder furnishing the Performance Security in accordance with Clause 34 and signing the Agreement in accordance with Sub-Clause 33. or to pay the amount of the Bond to the Employer. the successful Bidder will sign the Agreement and deliver it to the Employer. it shall be issued either (a) at the Bidder’s option.4 Upon the furnishing by the successful Bidder of the Performance Security.1 Within 21 days after receipt of the Letter of Acceptance. 34. within 28 days following the notification of award along with the Letter of Acceptance. . or (b) with the agreement of the Employer directly by a foreign bank acceptable to the Employer. 33.
the Bidder should so state in the Bid.1 The Employer will provide an Advance Payment on the Contract Price as stipulated in the Conditions of Contract. This may be particularly important in terms of foreign currency.1 The Bank requires that Borrowers (including beneficiaries of Bank loans). will declare a firm ineligible. in the Letter of Acceptance. the Adjudicator shall be appointed by the Appointing Authority designated in the Contract Data at the request of either party. If. receiving or soliciting of any thing of value to influence the action of a public official in the procurement process or in contract execution. and (ii) “fraudulent practice” means a misrepresentation of facts in order to influence a procurement process or the execution of a contract to the detriment of the Borrower. (b) will reject a proposal for award if it determines that the Bidder recommended for award has engaged in corrupt or fraudulent practices in competing for the contract in question. 37. plus reimbursable expenses. as well as Bidders/Suppliers/Contractors under Bank-financed contracts. 37. either indefinitely or for a stated period of time.Section II. the Employer has not agreed on the appointment of the Adjudicator. If the Bidder disagrees with this proposal. to be awarded a Bank-financed contract if it at any time determines that the firm has engaged in corrupt or fraudulent practices in competing for. Corrupt or Fraudulent Practices (c) 40 This amount is normally 10 to 30 percent of the Contract Price. Instructions to Bidders 25 35. . the Bank: (a) defines. Adjudicator 35. giving. subject to a maximum amount. The amount should be adequate to minimize the needs of the Contractor to borrow for the Contract. 36. In pursuance of this policy. at an hourly fee specified in the Bidding Data.1 The Employer proposes the person named in the Bidding Data to be appointed as Adjudicator under the Contract. and includes collusive practice among Bidders (prior to or after bid submission) designed to establish bid prices at artificial non-competitive levels and to deprive the Borrower of the benefits of free and open competition. for the purposes of this provision.40 as stated in the Bidding Data. observe the highest standard of ethics during the procurement and execution of such contracts. the terms set forth below as follows: (i) “corrupt practice” means the offering. Advance Payment and Security 36.
Instructions to Bidders or in executing. a Bank-financed contract.2 and sub-clause 59.2 Furthermore.2 of the General Conditions of Contract. Bidders shall be aware of the provision stated in sub-clause 23.26 Section II.” . 37.
The essential equipment to be made available for the Contract by the successful Bidder shall be [insert equipment list].4.” as appropriate] which. Bidding Data41 Instructions to Bidders Clause Reference (2. if 42 different from the Borrower].1) (4.4.4) (4. (4. The minimum required annual volume of construction work for the successful Bidder in any of the last five years shall be [insert figure in international trading currency.3 is modified as follows: [list any additions or deletions to list in Sub-Clause 4. The Project is [name and summary description of the Project financed by the World Bank loan]. .Section II.2) (18. Delete if prequalification has been conducted. The “World Bank” means [insert “International Bank for Reconstruction and Development (IBRD)” or “International Development Association (IDA). The minimum amount of liquid assets and/or credit facilities net of other contractual commitments of the successful Bidder shall be [insert figure in international trading currency specified in Bidding Data].5e)44 (8.5.5c) (4. usually two: more if essential]. as of the date of issue of the bidding documents [insert “has been solicited” or “has been approved. The insertions should correspond to the information provided in the Invitation for Bids.5) (4. Instructions to Bidders 27 G.” as appropriate].5 are modified as follows: [list any additions or deletions to list in Sub-Clause 4. specified in Bidding Data].1) (2.5a) The information required from bidders in Sub-Clause 4.1) The Borrower is [name of Borrower and statement of relationship with the Employer.” as appropriate] by the World Bank. The qualification data required from bidders in Sub-Clause 4. and loan refers to an [insert “IBRD loan” or “IDA credit.1) 41 42 43 44 This section should be filled out by the Employer before issuance of the bidding documents. The loan/credit number is [insert number if available]. (2. The qualification criteria in Sub-Clause 4.3)43 (4. otherwise list “none”].4 are modified as follows: [list any additions or deletions to list in Sub-Clause 4. otherwise list “none”]. Delete if prequalification has been conducted. otherwise list “none”]. The number of copies of the Bid to be completed and returned shall be [insert number.
as appropriate].2].0) (35.” as appropriate]46 receive a margin of preference in Bid evaluation. The Employer’s address for the purpose of Bid submission is [insert the receiving address provided in the Invitation for Bids].0) (19. unless subsequently amended pursuant to Sub-Clause 20.2 and 30.3. the following additional requirements shall apply: [specify]. usually of the central bank in the Employer’s country].” A typical additional requirement is that a domestic partner of a joint venture shall be designated as being in charge (see Sub-Clause 4. The Standard Form of Performance Security acceptable to the Employer shall be [insert “Bank Guarantee” and/or “Performance Bond”]. The adjustment of Bid price in accordance with Clause 15. The Adjudicator proposed by the Employer is [insert name and address]. The date of the exchange rate is [insert date 28 days before Bid opening]. The authority for establishing the rates of exchange shall be [name. earlier than that given in the Invitation for Bids. Alternative proposals to the requirements of the bidding documents [insert “will” or “will not. The period of Bid validity shall be [insert number] days after the deadline for Bid submission specified in the Bidding Data. The specified international trading currency shall be [identify].4) (14.28 Section II.2) (20.3) The Contract [specify “is” or “is not”] subject to price adjustment45 in accordance with Clause 47 of the Conditions of Contract. If the Contract is awarded to a domestic Contractor because of application of the preference.1) (15.1) (15.2(c) of the Invitation for Bids). as provided in the Invitation to Bid] or an equivalent amount in a freely-convertible currency.0) (36.” as appropriate] be permitted with respect to [describe the alternatives to be permitted. Instructions to Bidders (13.1) (17.1) The deadline for submission of bids shall be [insert time and date. The amount of Bid Security shall be [insert amount in local currency. or delete.1) 45 46 Domestic contractors [insert “may” or “will not. The Advance Payment shall be limited to [insert] percent of the Contract Price. . If “may” is inserted. a subsequent paragraph may be added: “In addition to fulfilling the requirements of Sub-Clauses 30. (16. the date should be the same and the time. in no event.0) (34.3 shall be calculated on the basis of an annual increase for foreign costs of [insert] percent and an annual increase for local costs of [insert] percent. The hourly Price adjustment is mandatory when the expected completion time exceeds 18 months. (30. the Contract Data should incorporate these requirements.
nationality. and present position. attach additional pages as necessary]. such as education. . age. The biographical data of the proposed Adjudicator is as follows: [provide relevant information. Instructions to Bidders 29 fee for this proposed Adjudicator shall be [insert amount and currency]. experience.Section II.
31 Section III. Letter of Acceptance. Qualification Information. Forms of Bid. and Agreement .
. [date] To: [name and address of Employer] We offer to execute the [name and identification number of Contract] in accordance with the Conditions of Contract accompanying this Bid for the Contract Price of [amount in numbers]. and Agreement Contractor’s Bid Notes on Form of Contractor’s Bid The Bidder shall fill in and submit this Bid form with the Bid. Additional details on the price should be inserted if the Bid is in various currencies. in accordance with Clause 36 of the Instructions to Bidders. The Contract shall be paid in the following currencies: Currency (a) (b) Percentage payable in currency Rate of exchange: one foreign equals [insert local] Inputs for which foreign currency is required The advance payment required is: Amount (a) (b) Currency We accept the appointment of [name proposed in Bidding Data] as the Adjudicator. together with the candidate’s daily fees and biographical data. whose daily fees and biographical data are attached. If the Bidder objects to the Adjudicator proposed by the Employer in the bidding documents.32 Section III. [or] We do not accept the appointment of [name proposed in Bidding Data] as the Adjudicator. Letters of Acceptance. [amount in words] [name of currency]. and present an alternative candidate. Qualification Information. he should so state in his Bid. and propose instead that [name] be appointed as Adjudicator. Forms of Bid.
Commissions or gratuities. state “none”). if any. paid or to be paid by us to agents relating to this Bid. We hereby confirm that this Bid complies with the Bid validity and Bid Security required by the bidding documents and specified in the Bidding Data. Qualification Information Letters of Acceptance. and to contract execution if we are awarded the contract. and Agreement 33 This Bid and your written acceptance of it shall constitute a binding Contract between us. Forms of Bid.Section III. We understand that you are not bound to accept the lowest or any Bid you receive. are listed below: Name and address of agent Amount and Currency Purpose of Commission or gratuity (if none.” Authorized Signature: Name and Title of Signatory: Name of Bidder: Address: .
2 Total annual volume of construction work performed in five years.34 Section III. in the internationally traded currency specified in the Bidding Data: [insert] 1. Forms of Bid. the Bidder should fill in updated information only. Also list details of work under way or committed. Qualification Information. and Agreement Qualification Information Notes on Form of Qualification Information The information to be filled in by bidders in the following pages will be used for purposes of postqualification or for verification of prequalification as provided for in Clause 4 of the Instructions to Bidders. Attach additional pages as necessary.3 Work performed as prime Contractor on works of a similar nature and volume over the last five years. The values should be indicated in the same currency used for Item 1. Letters of Acceptance. This information will not be incorporated in the Contract. Project name and country (a) (b) Name of client and contact person Type of work performed and year of completion Value of contract . Individual Bidders or Individual Members of Joint Ventures 1. If used for prequalification verification.2 above. 1.1 Constitution or legal status of Bidder: [attach copy] Place of registration: [insert] Principal place of business: [insert] Power of attorney of signatory of Bid: [attach] 1. Pertinent sections of attached documents should be translated into English. including expected completion date.
Attach biographical data. Qualification Information Letters of Acceptance. 1. Refer also to Sub-Clause 4. Name Years of experience (general) Years of experience in proposed position Position (a) (b) 1. List below and attach copies.5 Qualifications and experience of key personnel proposed for administration and execution of the Contract.10 Information on current litigation in which the Bidder is involved.9 1. . auditors’ reports. Name. Forms of Bid.8 1. telex. and Agreement 35 1. and age (years) 1. List below and attach copies of support documents. Subcontractor (name and address) Experience in similar work Value of subcontract 1.1 of the Conditions of Contract. etc. List all information requested below.3(e) of the Instructions to Bidders and Sub-Clause 9. Refer to Clause 7 of Conditions of Contract. leased (from whom?).Section III. and telephone. etc.6 Sections of the Works (a) (b) Proposed subcontracts and firms involved. Condition (new. Evidence of access to financial resources to meet the qualification requirements: cash in hand. address. profit and loss statements. make. good.3(d) of the Instructions to Bidders.7 Financial reports for the last five years: balance sheets. or to be purchased (from whom?) Item of equipment (a) (b) Description. poor) and number available Owned.4 Major items of Contractor’s Equipment proposed for carrying out the Works. and facsimile numbers of banks that may provide references if contacted by the Employer. lines of credit. Refer also to Sub-Clause 4.
Letters of Acceptance. and receive instructions for and on behalf of any and all partners of the joint venture. which shows that (a) all partners shall be jointly and severally liable for the execution of the Contract in accordance with the Contract terms.2 of the Instructions to Bidders. Descriptions.12 Proposed Program (work method and schedule). Forms of Bid.11 above shall be provided for each partner of the joint venture. Attach the Agreement among all partners of the joint venture (and which is legally binding on all partners). if applicable. drawings. 2.12 above shall be provided for the joint venture.36 Section III. (b) (c) 3.1 Bidders should provide any additional information required in the Bidding Data or to fulfill the requirements of Sub-Clause 4.3 2. authorized to incur liabilities.2 2. including payment. 1. Additional Requirements 3. shall be done exclusively with the partner in charge. and the execution of the entire Contract. .4 The information listed in 1. to comply with the requirements of the bidding documents. and Agreement Other party(ies) Cause of dispute Amount involved (a) (b) 1.1. Qualification Information. Joint Ventures 2. Attach the power of attorney of the signatory(ies) of the Bid authorizing signature of the Bid on behalf of the joint venture. as necessary.11 Statement of compliance with the requirements of Sub-Clause 3. one of the partners will be nominated as being in charge.1 and Clause 30 of the Instructions to Bidders.1 .1 2. The information in 1. and charts.
See Notes on Standard Form of Agreement. and Agreement 37 Letter of Acceptance [letterhead paper of the Employer] Notes on Standard Form of Letter of Acceptance The Letter of Acceptance will be the basis for formation of the Contract as described in Clauses 33 and 34 of the Instructions to Bidders. (a) (b) We accept that [name proposed by bidder] be appointed as the Adjudicator.50 47 48 49 50 Delete “of the equivalent” if the Contract Price is expressed wholly in one currency. If the Employer does not accept the counterproposal. as given in the Contract Data] for the Contract Price of the equivalent of 48 [amount in numbers and words] [name of currency].” . subject to any review by the World Bank required under the Loan Agreement. and has accordingly offered another candidate. and be followed by an additional sentence: “We therefore shall request the [name of Appointing Authority as named in the Contract Data] to appoint the Adjudicator in accordance with Clause 36 of the Instructions to Bidders. Qualification Information Letters of Acceptance. the sentence should so state. next page. and has accordingly offered another candidate.49 We do not accept that [name proposed by bidder] be appointed as adjudicator.1 of the Instructions to Bidders.Section III. Delete “corrected and” or “and modified” if not applicable. Forms of Bid. [date] To: [name and address of the Contractor] This is to notify you that your Bid dated [date] for execution of the [name of the Contract and 47 identification number. as corrected and modified in accordance with the Instructions to Bidders is hereby accepted by our Agency. to appoint the Adjudicator in accordance with Clause 36. the Appointing Authority. If the Employer does not accept the counterproposal. we are hereby requesting [name]. and be followed by an additional sentence: “We therefore shall request the [name of Appointing Authority as named in the Contract Data] to appoint the Adjudicator in accordance with Clause 36 of the Instructions to Bidders. the sentence should so state.” To be used only if the Contractor disagrees in the Bid with the Adjudicator proposed by the Employer in the Instructions to Bidders. This Standard Form of Letter of Acceptance should be filled in and sent to the successful Bidder only after evaluation of bids has been completed. To be used only if the Contractor disagrees in the Bid with the Adjudicator proposed by the Employer in the Instructions to Bidders. and by sending a copy of this letter of acceptance to [insert the name of the Appointing Authority].
and Agreement You are hereby instructed to proceed with the execution of the said Works in accordance with the Contract documents. Qualification Information. Letters of Acceptance. Forms of Bid. Authorized Signature: Name and Title of Signatory: Name of Agency: Attachment: Agreement .38 Section III.
The Agreement should incorporate any corrections or modifications to the Bid resulting from corrections of errors (Instructions to Bidders, Clause 27), price adjustment during the evaluation process (Instructions to Bidders Sub-Clause 15.3 or Clause 47 of the Conditions of Contract), selection of an alternative offer (Invitation for Bids Sub-Clause 17.2), acceptable deviations (Invitation for Bids Clause 26), or any other mutually-agreeable changes allowed for in the Conditions of Contract, such as changes in key personnel, subcontractors, scheduling, and the like.
This Agreement, made the [day] day of [month], [year] between [name and address of Employer] (hereinafter called “the Employer”) and [name and address of Contractor] (hereinafter called “the Contractor”) of the other part. Whereas the Employer is desirous that the Contractor execute [name and identification number of Contract] (hereinafter called “the Works”) and the Employer has accepted the Bid by the Contractor for the execution and completion of such Works and the remedying of any defects therein. Now this Agreement witnesseth as follows: 1. In this Agreement, words and expressions shall have the same meanings as are respectively assigned to them in the Conditions of Contract hereinafter referred to, and they shall be deemed to form and be read and construed as part of this Agreement. In consideration of the payments to be made by the Employer to the Contractor as hereinafter mentioned, the Contractor hereby covenants with the Employer to execute and complete the Works and remedy any defects therein in conformity in all respects with the provisions of the Contract. The Employer hereby covenants to pay the Contractor in consideration of the execution and completion of the Works and the remedying of defects wherein the Contract Price or such other sum as may become payable under the provisions of the Contract at the times and in the manner prescribed by the Contract.
The Conditions of Contract, read in conjunction with the Contract Data and other documents listed therein, should be a complete document expressing fairly the rights and obligations of both parties. The form of Conditions of Contract that follows has been developed on the basis of considerable international experience in the drafting and management of contracts, bearing in mind a trend in the construction industry towards simpler, more straightforward language. The form can be used directly for smaller admeasurement contracts and, with the modifications noted in the footnotes, it can be adapted for lump sum contracts. The use of standard Conditions of Contract for building and civil works in a country will promote comprehensiveness of coverage, general acceptability of its provisions, savings in cost and time in Bid preparation and review, and the development of a solid background of legal case histories.
complete. Days are calendar days.1. The Completion Date is the date of completion of the Works as certified by the Project Manager. The Contractor is a person or corporate body whose Bid to carry out the Works has been accepted by the Employer. Conditions of Contract Conditions of Contract A. as provided for in Clauses 24 and 25 hereunder. Compensation Events are those defined in Clause 44 hereunder. Bill of Quantities means the priced and completed Bill of Quantities forming part of the Bid. months are calendar months. The Contractor’s Bid is the completed bidding document submitted by the Contractor to the Employer. The Contract Price is the price stated in the Letter of Acceptance and thereafter as adjusted in accordance with the provisions of the Contract.3 below.1 Boldface type is used to identify defined terms. The Defects Liability Certificate is the certificate issued by Project Manager upon correction of defects by the Contractor. The Adjudicator is the person appointed jointly by the Employer and the Contractor to resolve disputes in the first instance. The Defects Liability Period is the period named in the Contract Data and calculated from the Completion Date. General 1. Dayworks are varied work inputs subject to payment on a time basis for the Contractor’s employees and Equipment. Definitions 1. It consists of the documents listed in Clause 2. The Contract is the Contract between the Employer and the Contractor to execute. in accordance with Sub-Clause 55. and maintain the Works.44 Section IV. A Defect is any part of the Works not completed in accordance with the Contract. Drawings include calculations and other information provided or . in addition to payments for associated Materials and Plant.
The Employer is the party who employs the Contractor to carry out the Works. The Initial Contract Price is the Contract Price listed in the Employer’s Letter of Acceptance. It does not necessarily coincide with any of the Site Possession Dates.Section IV. A Subcontractor is a person or corporate body who has a Contract with the Contractor to carry out a part of the work in the . It is the latest date when the Contractor shall commence execution of the Works. electrical. Equipment is the Contractor’s machinery and vehicles brought temporarily to the Site to construct the Works. The Intended Completion Date is the date on which it is intended that the Contractor shall complete the Works. The Site is the area defined as such in the Contract Data. including consumables. Specification means the Specification of the Works included in the Contract and any modification or addition made or approved by the Project Manager. or biological function. Materials are all supplies. to act in replacement of the Project Manager) who is responsible for supervising the execution of the Works and administering the Contract. The Start Date is given in the Contract Data. used by the Contractor for incorporation in the Works. Site Investigation Reports are those that were included in the bidding documents and are factual and interpretative reports about the surface and subsurface conditions at the Site. The Intended Completion Date may be revised only by the Project Manager by issuing an extension of time or an acceleration order. The Project Manager is the person named in the Contract Data (or any other competent person appointed by the Employer and notified to the Contractor. chemical. The Intended Completion Date is specified in the Contract Data. Conditions of Contract 45 approved by the Project Manager for the execution of the Contract. Plant is any integral part of the Works that shall have a mechanical.
Specifications. Contractor’s Bid. the Completion Date. 2. which includes work on the Site. singular also means plural. .46 Section IV. If sectional completion is specified in the Contract Data. The documents forming the Contract shall be interpreted in the following order of priority: (1) (2) (3) (4) (5) (6) (7) (8) (9) Agreement.2 2. references in the Conditions of Contract to the Works. Conditions of Contract.1 In interpreting these Conditions of Contract. Headings have no significance. and the other way around. Drawings.51 and any other document listed in the Contract Data as forming part of the Contract. installed. and removed by the Contractor that are needed for construction or installation of the Works. Contract Data. and the Intended Completion Date apply to any Section of the Works (other than references to the Completion Date and Intended Completion Date for the whole of the Works). Words have their normal meaning under the language of the Contract unless specifically defined. The Works are what the Contract requires the Contractor to construct. Conditions of Contract Contract. Bill of Quantities. delete “Bill of Quantities” and replace with “Activity Schedule”.3 51 In lump sum contracts. male also means female or neuter. as defined in the Contract Data. constructed. Interpretation 2. The Project Manager will provide instructions clarifying queries about these Conditions of Contract. Temporary Works are works designed. install. 2. Letter of Acceptance. and turn over to the Employer. A Variation is an instruction given by the Project Manager which varies the Works.
The Employer may modify the Schedule of Other Contractors.1 The language of the Contract and the law governing the Contract are stated in the Contract Data. Subcontracting 7. Except where otherwise specifically stated. Subcontracting shall not alter the Contractor’s obligations.Section IV.1 8. The Project Manager will approve any proposed replacement of key personnel only if their relevant qualifications and abilities are substantially equal to or better than those of the personnel listed in the Schedule. Delegation 3.1 9. The Contractor shall cooperate and share the Site with other contractors.2 10.1 The Employer carries the risks which this Contract states are Employer’s risks.1 4. but may not assign the Contract without the approval of the Employer in writing. after notifying the Contractor. Employer’s and Contractor’s 10. Other Contractors 8. Communications 6. Communications between parties that are referred to in the Conditions shall be effective only when in writing. The Contractor shall employ the key personnel named in the Schedule of Key Personnel. the Project Manager will decide contractual matters between the Employer and the Contractor in the role representing the Employer. and the Employer between the dates given in the Schedule of Other Contractors. The Contractor shall also provide facilities and services for them as described in the Schedule. utilities. Personnel 9. and shall notify the Contractor of any such modification. to carry out the functions stated in the Schedule or other personnel approved by the Project Manager. Project Manager’s Decisions 5. public authorities. Conditions of Contract 47 3.1 6. the Contractor shall ensure that the person leaves the Site within seven days and has no further connection with the work in the Contract. The Project Manager may delegate any of his duties and responsibilities to other people. as referred to in the Contract Data. and may cancel any delegation after notifying the Contractor. stating the reasons.1 7. except to the Adjudicator. A notice shall be effective only when it is delivered.1 9. If the Project Manager asks the Contractor to remove a person who is a member of the Contractor’s staff or work force. Language and Law 4. as referred to in the Contract Data. 5. The Contractor may subcontract with the approval of the Project Manager. and the Contractor carries the risks which this .
without limitation. 12. the Works. insurance cover from the Start Date to the end of the Defects Liability Period. or the activities of the Contractor on the Site after the Completion Date. in the joint names of the Employer and the Contractor. Plant. Conditions of Contract Risks 11. death. Employer’s Risks Contract states are Contractor’s risks.48 Section IV. breach of statutory duty. 11. which was not itself an Employer’s risk.2 From the Completion Date until the Defects Correction Certificate has been issued. which is the unavoidable result of the Works or negligence. the following are Employer’s risks: (a) The risk of personal injury. the risks of personal injury. Materials. an event occurring before the Completion Date. and loss of or damage to property (including. the risk of loss of or damage to the Works. in the amounts and deductibles stated in the Contract Data for the following events 13. Materials. Insurance . or loss of or damage to property (excluding the Works. Materials. Contractor’s Risks a Defect which existed on the Completion Date. and Materials is an Employer’s risk except loss or damage due to (a) (b) (c) 12. or interference with any legal right by the Employer or by any person employed by or contracted to him except the Contractor. Plant. and Equipment). (ii) (b) The risk of damage to the Works. 13. Plant. 11. which are due to (i) use or occupation of the Site by the Works or for the purpose of the Works. Plant.1 From the Start Date until the Defects Correction Certificate has been issued. and Equipment) which are not Employer’s risks are Contractor’s risks. death.1 The Contractor shall provide. and Equipment to the extent that it is due to a fault of the Employer or in the Employer’s design.1 From the Starting Date until the Defects Correction Certificate has been issued. or due to war or radioactive contamination directly affecting the country where the Works are to be executed.
13.1 The Contractor shall construct and install the Works in accordance with the Specifications and Drawings. Contractor to Construct the Works 17. All such insurance shall provide for compensation to be payable in the types and proportions of currencies required to rectify the loss or damage incurred.4 Alterations to the terms of an insurance shall not be made without the approval of the Project Manager.3 If the Contractor does not provide any of the policies and certificates required. 15.1 The Contractor. Conditions of Contract 49 which are due to the Contractor’s risks: (a) (b) (c) loss of or damage to the Works. the payment of the premiums shall be a debt due. the the the the . and personal injury or death. the Employer may effect the insurance which the Contractor should have provided and recover the premiums the Employer has paid from payments otherwise due to the Contractor or. and complete them by Intended Completion Date. in preparing the Bid. supplemented by any information available to the Bidder. 13. loss of or damage to Equipment. Plant. Site Investigation Reports 15. 13. as updated with approval of the Project Manager. 14.Section IV. and Materials. and Equipment) in connection with the Contract. shall rely on any Site Investigation Reports referred to in the Contract Data.2 Policies and certificates for insurance shall be delivered by the Contractor to the Project Manager for the Project Manager’s approval before the Start Date. Materials. Queries about the Contract Data 16. 17. if no payment is due.1 The Contractor may commence execution of the Works on Start Date and shall carry out the Works in accordance with Program submitted by the Contractor. (d) 13.5 Both parties shall comply with any conditions of the insurance policies.1 The Project Manager will clarify queries on the Contract Data. Plant. loss of or damage to property (except the Works. The Works to Be Completed by the Intended Completion 14. 16.
Conditions of Contract Date .50 Section IV.
2 The Contractor shall permit the Bank to inspect the Contractor’s accounts and records relating to the performance of the Contractor and to have them audited by auditors appointed by the Bank. Approval by the Project Manager 18.5 All Drawings prepared by the Contractor for the execution of the temporary or permanent Works. 18. 20. 18. and this will be a Compensation Event. Discoveries 19.1 The Contractor shall carry out all instructions of the Project Manager which comply with the applicable laws where the Site is located. 22. 18. the Employer will be deemed to have delayed the start of the relevant activities. 23. Inspections and Audits 24.1 Anything of historical or other interest or of significant value unexpectedly discovered on the Site shall be the property of the Employer.1 The Contractor shall allow the Project Manager and any person authorized by the Project Manager access to the Site and to any place where work in connection with the Contract is being carried out or is intended to be carried out. if so required by the Bank. who is to approve them if they comply with the Specifications and Drawings.4 The Contractor shall obtain approval of third parties to the design of the Temporary Works. Possession of the Site 22. 18.1 The Contractor shall be responsible for the safety of all activities on the Site.Section IV.1 If the Contractor believes that a decision taken by the Project Manager was either outside the authority given to the Project . 23.3 The Project Manager’s approval shall not alter the Contractor’s responsibility for design of the Temporary Works. Safety 20.1 The Contractor shall submit Specifications and Drawings showing the proposed Temporary Works to the Project Manager. Access to the Site 23. 19.2 The Contractor shall be responsible for design of Temporary Works.1 The Employer shall give possession of all parts of the Site to the Contractor. Disputes 24. where required. 21. Conditions of Contract 51 18. If possession of a part is not given by the date stated in the Contract Data. 21. The Contractor shall notify the Project Manager of such discoveries and carry out the Project Manager’s instructions for dealing with them. Instructions. are subject to prior approval by the Project Manager before this use.
ICSID (the International Centre for Settlement of Investment Disputes) or the ICC (International Chamber of Commerce) be prescribed. it is recommended that the arbitration procedure of an international institution such as UNCITRAL (the United Nations Commission on International Trade Law). Program 27. 25. Conditions of Contract Manager by the Contract or that the decision was wrongly taken.1 The Adjudicator shall give a decision in writing within 28 days of receipt of a notification of a dispute. and contracts that are likely to be awarded to international contractors. the Contractor shall submit to the Project Manager for approval a Program showing the general methods. . the Adjudicator shall be designated by the Appointing Authority53 designated in the Contract Data at the request of either party. arrangements. and timing for all the activities in the Works. this is usually an institution from the Employer’s country.1 Within the time stated in the Contract Data. Either party may refer a decision of the Adjudicator to an Arbitrator within 28 days of the Adjudicator’s written decision.2 An update of the Program shall be a program showing the actual 52 53 For smaller contracts. together with reimbursable expenses of the types specified in the Contract Data. and the cost shall be divided equally between the Employer and the Contractor. within 14 days of receipt of such request.2 The Adjudicator shall be paid by the hour at the rate specified in the Bidding Data and Contract Data. Procedure for Disputes 25. within 30 days. the Adjudicator’s decision will be final and binding. Time Control 27.52 26.1 Should the Adjudicator resign or die. B. order. the decision shall be referred to the Adjudicator within 14 days of the notification of the Project Manager’s decision. 25. For larger contracts. whatever decision is reached by the Adjudicator. a new Adjudicator will be jointly appointed by the Employer and the Contractor. or should the Employer and the Contractor agree that the Adjudicator is not functioning in accordance with the provisions of the Contract.52 Section IV.3 The arbitration shall be conducted in accordance with the arbitration procedure published by the institution named and in the place shown in the Contract Data. If neither party refers the dispute to arbitration within the above 28 days. 27. Replacement of Adjudicator 26. 25. In case of disagreement between the Employer and the Contractor. The Appointing Authority should preferably be an independent professional institution or an official of such an institution.
30. If the Employer accepts these proposals. the delay by this failure shall not be considered in assessing the new Intended Completion Date. 27.Section IV.1 When the Employer wants the Contractor to finish before the Intended Completion Date.2 If the Contractor’s priced proposals for an acceleration are accepted by the Employer. the Project Manager will obtain priced proposals for achieving the necessary acceleration from the Contractor.4 The Project Manager’s approval of the Program shall not alter the Contractor’s obligations. 29. Delays Ordered by the . 29. which would cause the Contractor to incur additional cost.1 The Project Manager may instruct the Contractor to delay the 30. they are incorporated in the Contract Price and treated as a Variation.1 The Project Manager shall extend the Intended Completion Date if a Compensation Event occurs or a Variation is issued which makes it impossible for Completion to be achieved by the Intended Completion Date without the Contractor taking steps to accelerate the remaining work. Extension of the Intended Completion Date 28. the Intended Completion Date will be adjusted accordingly and confirmed by both the Employer and the Contractor. the Project Manager may withhold the amount stated in the Contract Data from the next payment certificate and continue to withhold this amount until the next payment after the date on which the overdue Program has been submitted. Conditions of Contract 53 progress achieved on each activity and the effect of the progress achieved on the timing of the remaining work. 28. 27. Acceleration 29. including any changes to the sequence of the activities.3 The Contractor shall submit to the Project Manager for approval an updated Program at intervals no longer than the period stated in the Contract Data. 28. The Contractor may revise the Program and submit it to the Project Manager again at any time.2 The Project Manager shall decide whether and by how much to extend the Intended Completion Date within 21 days of the Contractor asking the Project Manager for a decision upon the effect of a Compensation Event or Variation and submitting full supporting information. If the Contractor has failed to give early warning of a delay or has failed to cooperate in dealing with a delay. A revised Program shall show the effect of Variations and Compensation Events. If the Contractor does not submit an updated Program within this period.
Management Meetings start or progress of any activity within the Works. C. the Contractor shall pay for the test and any samples. The responsibility of the parties for actions to be taken shall be decided by the Project Manager either at the management meeting or after the management meeting and stated in writing to all who attended the meeting.1 If the Project Manager instructs the Contractor to carry out a test not specified in the Specification to check whether any work has a Defect and the test shows that it does. The Project Manager may instruct the Contractor to search for a Defect and to uncover and test any work that the Project Manager considers may have a Defect. Tests . If there is no Defect.2 The Contractor shall cooperate with the Project Manager in making and considering proposals for how the effect of such an event or circumstance can be avoided or reduced by anyone involved in the work and in carrying out any resulting instruction of the Project Manager.54 Section IV. The Project Manager may require the Contractor to provide an estimate of the expected effect of the future event or circumstance on the Contract Price and Completion Date. 34. The business of a management meeting shall be to review the plans for remaining work and to deal with matters raised in accordance with the early warning procedure.1 Either the Project Manager or the Contractor may require the other to attend a management meeting. 31.1 The Project Manager shall check the Contractor’s work and notify the Contractor of any Defects that are found. Identifying Defects 33. 32. The estimate shall be provided by the Contractor as soon as reasonably possible. the test shall 34. increase the Contract Price or delay the execution of the Works. Quality Control 33.2 The Project Manager shall record the business of management meetings and provide copies of the record to those attending the meeting and to the Employer. 32. Conditions of Contract Project Manager 31. Early Warning 32. 31. Such checking shall not affect the Contractor’s responsibilities.1 The Contractor shall warn the Project Manager at the earliest opportunity of specific likely future events or circumstances that may adversely affect the quality of the work.
testing. delete “Bill of Quantities” and replace with “Activity Schedule. Changes in the Quantities56 38. Conditions of Contract 55 be a Compensation Event. but could be less in very simple cases. 35. The Defects Liability Period shall be extended for as long as Defects remain to be corrected. the Project Manager shall adjust the rate to allow for the change.2 Every time notice of a Defect is given. In lump sum contracts. The Contractor is paid for the quantity of the work done at the rate in the Bill of Quantities for each item. 35. Uncorrected Defects 36. as follows: 37.1 The Bill of Quantities shall contain items for the construction. 38.54 which begins at Completion. 37. provided the change exceeds 1 percent of the Initial Contract Price.” and replace SubClauses 37. 38. 37. except with the prior approval of the Employer.1 If the final quantity of the work done differs from the quantity in the Bill of Quantities for the particular item by more than 25 percent. Bill of Quantities55 37.1 The Contractor shall provide updated Activity Schedules within 14 days of being instructed to by the Project Manager. the Contractor shall correct the notified Defect within the length of time specified by the Project Manager’s notice.2 The Contractor shall show delivery of Materials to the Site separately on the Activity Schedule if payment for Materials on Site shall be made separately. and commissioning work to be done by the Contractor.Section IV. Correction of Defects 35.3 If requested by the Project Manager.2 The Bill of Quantities is used to calculate the Contract Price.1 The Project Manager shall give notice to the Contractor of any Defects before the end of the Defects Liability Period. the Project Manager will assess the cost of having the Defect corrected.2 The Project Manager shall not adjust rates from changes in quantities if thereby the Initial Contract Price is exceeded by more than 15 percent. and is defined in the Contract Data. . Cost Control 37.1 and 37. D.2. The activities on the Activity Schedule shall be coordinated with the activities on the Program.1 If the Contractor has not corrected a Defect within the time specified in the Project Manager’s notice. 36. 38. the Contractor shall provide 54 55 The Defects Liability Period is usually limited to 12 months. and the Contractor will pay this amount. installation.
delete this paragraph. 56 57 58 In lump sum contracts.5 The Contractor shall not be entitled to additional payment for costs that could have been avoided by giving early warning. 40.1 The Activity Schedule shall be amended by the Contractor to accommodate changes of Program or method of working made at the Contractor’s own discretion. If the cost per unit of quantity changes. The Project Manager shall assess the quotation.1. Variations 40. the quotation by the Contractor shall be in the form of new rates for the relevant items of work.58 40. which shall be given within seven days of the request or within any longer period stated by the Project Manager and before the Variation is ordered. Payments for Variations 39. In lump sum contracts.1 The Contractor shall provide the Project Manager with a quotation for carrying out the Variation when requested to do so by the Project Manager. the quantity of work above the limit stated in SubClause 38. 40. . which shall be based on the Project Manager’s own forecast of the effects of the Variation on the Contractor’s costs. delete “Bill of Quantities” and replace with “Activity Schedule.1 All Variations shall be included in updated Programs57 produced by the Contractor. the Project Manager may order the Variation and make a change to the Contract Price. In lump sum contracts. no quotation shall be given and the Variation shall be treated as a Compensation Event.4 If the Project Manager decides that the urgency of varying the work would prevent a quotation being given and considered without delaying the work. in the opinion of the Project Manager.2 If the work in the Variation corresponds with an item description in the Bill of Quantities and if. the rate in the Bill of Quantities shall be used to calculate the value of the Variation.3 If the Contractor’s quotation is unreasonable.” and replace entire Clause 38 with new Sub-Clause 38. 40. Conditions of Contract the Project Manager with a detailed cost breakdown of any rate in the Bill of Quantities.56 Section IV. Prices in the Activity Schedule shall not be altered when the Contractor makes such changes to the Activity Schedule. 40.1 or the timing of its execution do not cause the cost per unit of quantity to change. as follows: 38. or if the nature or timing of the work in the Variation does not correspond with items in the Bill of Quantities. 39. add “and Activity Schedules” after “Programs”.
3 The value of work executed shall be determined by the Project Manager. 42. as defined in the Contract.6 The Project Manager may exclude any item certified in a previous certificate or reduce the proportion of any item previously certified in any certificate in the light of later information.1 The Contractor shall submit to the Project Manager monthly statements of the estimated value of the work executed less the cumulative amount certified previously. converted as necessary using the Contract exchange rates. the Contractor shall be paid interest on the late payment in the next payment. replace this paragraph with the following: “The value of work executed shall comprise the value of completed activities in the Activity Schedule. If the Employer makes a late payment. The cash flow forecast shall include different currencies.2 The Project Manager shall check the Contractor’s monthly statement and certify the amount to be paid to the Contractor. Payments 43. the Contractor shall provide the Project Manager with an updated cash flow forecast. 59 60 In lump sum contracts.5 The value of work executed shall include the valuation of Variations and Compensation Events. Conditions of Contract 57 41. 43. Cash Flow Forecasts 41.2 If an amount certified is increased in a later certificate or as a result of an award by the Adjudicator or an Arbitrator. 42. add “or Activity Schedule” after “Program”.4 The value of work executed shall comprise the value of the quantities of the items in the Bill of Quantities completed.1 When the Program59 is updated. In lump sum contracts. 42.1 Payments shall be adjusted for deductions for advance payments and retention. Payment Certificates 43.60 42. Interest shall be calculated from the date upon which the increased amount would have been certified in the absence of dispute. 42.” . 42. Interest shall be calculated from the date by which the payment should have been made up to the date when the late payment is made at the prevailing rate of interest for commercial borrowing for each of the currencies in which payments are made. The Employer shall pay the Contractor the amounts certified by the Project Manager within 28 days of the date of each certificate. 42.Section IV. the Contractor shall be paid interest upon the delayed payment as set out in this clause.
Compensation Events 44. from information available publicly and from a visual inspection of the Site. The Project Manager instructs the Contractor to uncover or to carry out additional tests upon work. all payments and deductions will be paid or charged in the proportions of currencies comprising the Contract Price. The advance payment is delayed.58 Section IV. Ground conditions are substantially more adverse than could reasonably have been assumed before issuance of the Letter of Acceptance from the information issued to bidders (including the Site Investigation Reports). The Project Manager orders a delay or does not issue Drawings. The Project Manager gives an instruction for dealing with an unforeseen condition.4 Items of the Works for which no rate or price has been entered in will not be paid for by the Employer and shall be deemed covered by other rates and prices in the Contract. or instructions required for execution of the Works on time.3 Unless otherwise stated. Other contractors. Conditions of Contract 43. The effects on the Contractor of any of the Employer’s (c) (d) (e) (f) (g) (h) (i) (j) . public authorities. utilities. which is then found to have no Defects. Specifications. The Project Manager unreasonably does not approve a subcontract to be let. and they cause delay or extra cost to the Contractor.1 The following shall be Compensation Events: (a) (b) The Employer does not give access to a part of the Site by the Site Possession Date stated in the Contract Data. caused by the Employer. 43. The Employer modifies the Schedule of Other Contractors in a way that affects the work of the Contractor under the Contract. or the Employer does not work within the dates and other constraints stated in the Contract. 44. or additional work required for safety or other reasons.
and the Contract Price shall be adjusted accordingly.1 The Project Manager shall adjust the Contract Price if taxes. Currencies 47. Conditions of Contract 59 Risks.1 Where payments are made in currencies other than the currency of the Employer’s country. The Project Manager shall decide whether and by how much the Contract Price shall be increased and whether and by how much the Intended Completion Date shall be extended.1 Prices shall be adjusted for fluctuations in the cost of inputs only if provided for in the Contract Data.4 The Contractor shall not be entitled to compensation to the extent that the Employer’s interests are adversely affected by the Contractor’s not having given early warning or not having cooperated with the Project Manager. the amounts certified in each payment certificate. (k) (l) The Project Manager unreasonably delays issuing a Certificate of Completion.3 As soon as information demonstrating the effect of each Compensation Event upon the Contractor’s forecast cost has been provided by the Contractor. shall be adjusted by applying the respective 46. 45. the Project Manager shall adjust the Contract Price based on the Project Manager’s own forecast. before deducting for Advance Payment. 47. duties. provided such changes are not already reflected in the Contract Price or are a result of Clause 47. The adjustment shall be the change in the amount of tax payable by the Contractor. If so provided. Other Compensation Events described in the Contract or determined by the Project Manager shall apply.2 If a Compensation Event would cause additional cost or would prevent the work being completed before the Intended Completion Date. 44. If the Contractor’s forecast is deemed unreasonable. The Project Manager will assume that the Contractor will react competently and promptly to the event. Tax 45. 44. 44. the Contract Price shall be increased and/or the Intended Completion Date shall be extended. Price Adjustment . and other levies are changed between the date 28 days before the submission of bids for the Contract and the date of the last Completion certificate.Section IV. the exchange rates used for calculating the amounts to be paid shall be the exchange rates stated in the Contractor’s Bid. 46. it shall be assessed by the Project Manager.
both coefficients will be the same in the formulae for all currencies. and Imc is the index prevailing at the end of the month being invoiced and Ioc is the index prevailing 28 days before Bid opening for inputs payable. for the nonadjustable portion of the payments. the calculation shall be corrected and an adjustment made in the next payment certificate.2 If the value of the index is changed after it has been used in a calculation. both in the specific currency “c”.3 On completion of the whole Works. . since coefficient A.60 Section IV.2 On completion of the whole of the Works. The sum of the adjustments for each currency are added to the Contract Price. half the total amount retained shall be repaid to the Contractor and half when the Defects Liability Period has passed and the Project Manager has certified that all Defects notified by the Project Manager to the Contractor before the end of this period have been corrected. representing the nonadjustable and adjustable portions. 48. 48. 49. 48. Normally. Conditions of Contract price adjustment factor to the payment amounts due in each currency. respectively.1 The Employer shall retain62 from each payment due to the Contractor the proportion stated in the Contract Data until Completion of the whole of the Works. is a very approximate figure (usually 0. A separate formula of the type indicated below applies to each Contract currency: Pc = Ac + Bc Imc/Ioc where: Pc is the adjustment factor for the portion of the Contract Price payable in a specific currency “c”. of the Contract Price payable in that specific currency “c”. The retention amount is usually close to 5 percent and in no case exceeds 10 percent. Ac and Bc are coefficients61 specified in the Contract Data.15) to take account of fixed cost elements or other nonadjustable components. Liquidated 49. The index value shall be deemed to take account of all changes in cost due to fluctuations in costs.1 The Contractor shall pay liquidated damages63 to the Employer at the rate per day stated in the Contract Data for each day that 61 62 The sum of the two coefficients Ac and Bc should be 1 (one) in the formula for each currency. Retention 48. 47. the Contractor may substitute retention money with an “on demand” Bank guarantee.
If early completion would provide benefits to the Employer. but the amount of the Guarantee shall be progressively reduced by the amounts repaid by the Contractor. and the total amount is not to exceed between 5 percent and 10 percent of the Contract Price.10 percent per day. although they may not be due to be complete. and mobilization expenses required specifically for execution of the Contract. 51. The Guarantee shall remain effective until the advance payment has been repaid. 50. Bonus 50. The Contractor shall be paid interest on the overpayment.1 The Employer shall make advance payment to the Contractor of the amounts stated in the Contract Data by the date stated in the Contract Data. Payment of liquidated damages shall not affect the Contractor’s liabilities. at the rates specified in SubClause 43. calculated from the date of payment to the date of repayment.1 The Contractor shall be paid a Bonus64 calculated at the rate per calendar day stated in the Contract Data for each day (less any days for which the Contractor is paid for acceleration) that the Completion is earlier than the Intended Completion Date. 51. The Contractor shall demonstrate that advance payment has been used in this way by supplying copies of invoices or other documents to the Project Manager. The Bonus is usually numerically equal to the liquidated damages. the Project Manager shall correct any overpayment of liquidated damages by the Contractor by adjusting the next payment certificate. otherwise delete. Plant. Advance Payment 63 64 Usually liquidated damages are set between 0. 51. Interest will not be charged on the advance payment. The Project Manager shall certify that the Works are complete.Section IV.2 The Contractor is to use the advance payment only to pay for Equipment.05 percent and 0. 49. this clause should remain. .2 If the Intended Completion Date is extended after liquidated damages have been paid.3 The advance payment shall be repaid by deducting proportionate amounts from payments otherwise due to the Contractor.1. The total amount of liquidated damages shall not exceed the amount defined in the Contract Data. Materials. 51. Conditions of Contract 61 Damages the Completion Date is later than the Intended Completion Date. The Employer may deduct liquidated damages from payments due to the Contractor. against provision by the Contractor of an Unconditional Bank Guarantee in a form and by a bank acceptable to the Employer in amounts and currencies equal to the advance payment.
53. Taking Over 57. the Dayworks rates in the Contractor’s Bid shall be used for small additional amounts of work only when the Project Manager has given written instructions in advance for additional work to be paid for in that way.1 If applicable.1 The Contractor shall supply the Project Manager with a detailed 56.62 Section IV. and the Project Manager will do so upon deciding that the work is completed.2 All work to be paid for as Dayworks shall be recorded by the Contractor on forms approved by the Project Manager. Completion 55. 57.1 The Employer shall take over the Site and the Works within seven days of the Project Manager’s issuing a certificate of Completion. 52. Each completed form shall be verified and signed by the Project Manager within two days of the work being done. Conditions of Contract following the schedule of completed percentages of the Works on a payment basis. Bonuses.3 The Contractor shall be paid for Dayworks subject to obtaining signed Dayworks forms. Final Account . No account shall be taken of the advance payment or its repayment in assessing valuations of work done. Dayworks E. Compensation Events. price adjustments. 53. 53.1 The Performance Security shall be provided to the Employer no later than the date specified in the Letter of Acceptance and shall be issued in an amount and form and by a bank or surety acceptable to the Employer.1 The Contractor shall request the Project Manager to issue a certificate of Completion of the Works. or Liquidated Damages. and denominated in the types and proportions of the currencies in which the Contract Price is payable. Cost of Repairs 54. Finishing the Contract 55. 56. 54. Securities 52. Variations. and until one year from the date of issue of the Completion Certificate in the case of a Performance Bond. 53. The Performance Security shall be valid until a date 28 days from the date of issue of the Certificate of Completion in the case of a Bank Guarantee.1 Loss or damage to the Works or Materials to be incorporated in the Works between the Start Date and the end of the Defects Correction periods shall be remedied by the Contractor at the Contractor’s cost if the loss or damage arises from the Contractor’s acts or omissions.
Section IV. the Contractor shall supply them by the dates stated in the Contract Data. the Employer or the Contractor is made bankrupt or goes into liquidation other than for a reconstruction or amalgamation. The Project Manager shall issue a Defects Liability Certificate and certify any final payment that is due to the Contractor within 56 days of receiving the Contractor’s account if it is correct and complete.2 Fundamental breaches of Contract shall include. the Project Manager instructs the Contractor to delay the progress of the Works. 58. the Project Manager shall withhold the amount stated in the Contract Data from payments due to the Contractor. 59. If it is not.2 If the Contractor does not supply the Drawings and/or manuals by the dates stated in the Contract Data. or they do not receive the Project Manager’s approval. 59. the Project Manager shall decide on the amount payable to the Contractor and issue a payment certificate. but shall not be limited to. Conditions of Contract 63 account of the total amount that the Contractor considers payable under the Contract before the end of the Defects Liability Period. If the Final Account is still unsatisfactory after it has been resubmitted. Operating and Maintenance Manuals 58.1 If “as built” Drawings and/or operating and maintenance manuals are required. the Contractor does not maintain a Security. 58. and the instruction is not withdrawn within 28 days. a payment certified by the Project Manager is not paid by the Employer to the Contractor within 84 days of the date of the Project Manager’s certificate. Termination 59. the Project Manager gives Notice that failure to correct a particular Defect is a fundamental breach of Contract and the Contractor fails to correct it within a reasonable period of time determined by the Project Manager. which is (b) (c) (d) (e) (f) . the Project Manager shall issue within 56 days a schedule that states the scope of the corrections or additions that are necessary. the following: (a) the Contractor stops work for 28 days when no stoppage of work is shown on the current Program and the stoppage has not been authorized by the Project Manager.1 The Employer or the Contractor may terminate the Contract if the other party causes a fundamental breach of the Contract.
59.3 When either party to the Contract gives notice of a breach of Contract to the Project Manager for a cause other than those listed under Sub-Clause 59. 59. the difference shall be a debt payable to the Employer.4 Notwithstanding the above.5 If the Contract is terminated. giving. the Contractor shall stop work immediately. Payment upon Termination 60. Additional Liquidated Damages shall not apply.2 above. receiving or soliciting of any thing of value to influence the action of a public official in the procurement process or in contract execution. the Project Manager shall issue a certificate for the value of the work done and Materials ordered less advance payments received up to the date of the issue of the certificate and less the percentage to apply to the value of the work not completed. Conditions of Contract required. 60. the Project Manager shall decide whether the breach is fundamental or not.64 Section IV. “fraudulent practice” means a misrepresentation of facts in order to influence a procurement process or the execution of a contract to the detriment of the Borrower.1 If the Contract is terminated because of a fundamental breach of Contract by the Contractor. For the purpose of this paragraph: “corrupt practice” means the offering. and includes collusive practice among Bidders (prior to or after bid submission) designed to establish bid prices at artificial non-competitive levels and to deprive the Borrower of the benefits of free and open competition. if the Contractor. 59. as indicated in the Contract Data. the Employer may terminate the Contract for convenience.2 If the Contract is terminated for the Employer’s convenience or (h) . and (g) the Contractor has delayed the completion of the Works by the number of days for which the maximum amount of liquidated damages can be paid. If the total amount due to the Employer exceeds any payment due to the Contractor. 60. and leave the Site as soon as reasonably possible. as defined in the Contract Data. in the judgment of the Employer has engaged in corrupt or fraudulent practices in competing for or in executing the Contract. make the Site safe and secure.
the Project Manager shall issue a certificate for the value of the work done. and Works shall be deemed to be the property of the Employer if the Contract is terminated because of the Contractor’s default. the Contractor may immediately issue a 14-day termination notice. and less advance payments received up to the date of the certificate. 63. Temporary Works.1 If the Contract is frustrated by the outbreak of war or by any other event entirely outside the control of either the Employer or the Contractor. The Contractor shall make the Site safe and stop work as quickly as possible after receiving this certificate and shall be paid for all work carried out before receiving it and for any work carried out afterwards to which a commitment was made. repatriation of the Contractor’s personnel employed solely on the Works. Property 61. the Project Manager shall certify that the Contract has been frustrated.Section IV. 62. Suspension of World Bank Loan or Credit (b) . from which part of the payments to the Contractor are being made: (a) The Employer is obligated to notify the Contractor of such suspension within 7 days of having received the World Bank’s suspension notice.1 In the event that the World Bank suspends the Loan or Credit to the Employer. and the Contractor’s costs of protecting and securing the Works. Release from Performance 63. the reasonable cost of removal of Equipment. Equipment. Plant. 61.1 All Materials on the Site. 62. Conditions of Contract 65 because of a fundamental breach of Contract by the Employer.1. Materials ordered. If the Contractor has not received sums due it within the 28 days for payment provided for in Sub-Clause 43.
67 Section V. these dates should be listed here.0 21. The “World Bank” means [insert “International Bank for Reconstruction and Development (IBRD)” or “Inter-national Development Association (IDA). address. .0 The Contractor shall submit a revised Program for the Works within [number] days of delivery of the Letter of Acceptance.0 8. if different from the Borrower]. The Intended Completion Date for the whole of the Works shall be [insert date]. and name of authorized representative]. The following documents are also part of the Contract: 58.66 The following documents also form part of the Contract: [list documents] 27. including relationship to other contracts under the Project].0 1. The Works consist of [brief summary.” as appropriate].0 9.1 Schedule of Operating and Maintenance Manuals Schedule of Other Contractors The Schedule of Key Personnel Site Investigation Reports The Borrower is [name of Borrower and statement of relationship with the Employer. if any)]. all Contract Data should be filled in by the Employer prior to issuance of the bidding documents. The Start Date shall be [insert date]. and “loan” refers to an [insert “IBRD loan” or “IDA credit. address. If different dates are specified for completion of the Works by section (“sectional completion”). The Project Manager is [Name.67 65 66 The above insertions should correspond to the information provided in the Invitation for Bids. Schedules and reports to be provided by the Employer should be annexed.65 The Employer is [Name.” as appropriate]. The name and identification number of the Contract is [insert name and number as indicated in the Invitation for Bids (or Prequalification. Contract Data Except where otherwise indicated. and name of authorized representative]. The Site Possession Date shall be [location].0 14.
68 Section V. The minimum insurance covers shall be: (a) (b) (c) (d) (e) (f) (g) The maximum deductible for insurance of the Works and of Plant and Materials is [amount]. The minimum for insurance of other property is [amount]. Contract Data 1.0 25. Arbitration will take place in accordance with [rules and regulations]. The currency of the Employer’s country is the [name of currency of the Employer’s country]. 25. The minimum cover for insurance of the Works and of Plant and Materials [amount].0 27. The minimum cover for personal injury or death insurance (i) (ii) for the Contractor’s employees is [amount]. 26.0 13. The maximum deductible for insurance of Equipment is [amount].0 46.0 The Site is located at [location] and is defined in drawings No: [insert numbers] The Defects Liability Period is [number] days.0 The following events shall also be Compensation Events: [list events] The period between Program updates is [number] days. The maximum deductible for insurance of other property is [amount]. The law that applies to the Contract is the law of [law]. The minimum cover for loss or damage to Equipment is [amount].0 67 68 Appointing Authority for the Adjudicator: [name of Authority]. 44.0 The language of the Contract documents is [language]. . and for other people is [amount]. The amount to be withheld for late submission of an updated Program is [amount]. the different dates should be listed here. The Contract [specify “is” or “is not”] subject to price adjustment68 in accordance with If the Site is made available by section.0 Institution whose arbitration procedures shall be used: [name of institution] Fees and types of reimbursable expenses to be paid to the Adjudicator: [fees and expenses]. 3.0 35. Price adjustment is mandatory for contracts which provide for time of completion exceeding 18 months.0 47.
These proxy indices will be proposed by the Contractor. Contract Data 69 Clause 47 of the Conditions of Contract. and the following information regarding coefficients [specify “does” or “does not”] apply.Section V. . [percent] percent adjustable element (coefficient B). The Performance Security shall be for the following minimum amounts equivalent as a percentage of the Contract Price: (a) Bank Guarantee [insert number].73 The maximum amount of Bonus for the whole of the Works is [percent] percent of the final Contract Price. Insert zero if not applicable. subject to acceptance by the Employer. For currency [type of currency]: (i) (ii) [percent] percent nonadjustable element (coefficient A). the latter should be specified here.0 69 70 71 72 73 These proxy indices will be specified by the Employer. [percent] percent adjustable element (coefficient B). If Sectional Completion and Bonus per Section have been agreed. The Index I for the specified international currency70 will be [enter index]. The maximum amount of liquidated damages for the whole of the Works is [percent] percent of the final Contract Price. 48. If Sectional Completion and Damages per Section have been agreed. The Advance Payment will be [insert amount] and will be paid to the Contractor no later than [insert date]. 49.0 The liquidated damages for the whole of the Works are [percentage of the final Contract 72 Price] per day. 51.0 The Index I for local currency69 will be [enter index]. subject to acceptance by the Employer. 50. the latter should be specified here.0 52. The Index I for currencies other than the local currency71 and the specified international currency will be [enter index]. The proportion of payments retained is [percent] percent. These proxy indices will be proposed by the Contractor. The coefficients for adjustment of prices are: (a) For currency [type of currency]: (i) (ii) (b) [percent] percent nonadjustable element (coefficient A).0 The Bonus for the whole of the Works is [percent of final Contract Price amount] per day.
” or “a Performance Bond. 58. The amount to be withheld for failing to produce “as built” drawings and/or operating and maintenance manuals by the date required is [amount in local currency]. is [percent]. representing the Employer’s additional cost for completing the Works. 60.0 The percentage to apply to the value of the work not completed.0 The date by which operating and maintenance manuals are required is [date]. . The date by which “as built” drawings are required is [date]. Contract Data (b) Performance Bond [insert number].” as preferred by the Employer] of the type presented in Section 8 of the Bidding Documents.70 Section V. The standard form(s) of Performance Security acceptable to the Employer shall be [insert either “an Unconditional Bank Guarantee” or “a Conditional Bank Guarantee.
There is no standard set of Specifications for universal application in all sectors in all countries. whether national standards of the Borrower’s country or other standards. materials. and which ensure substantially equal or higher quality than the standards mentioned. the specifications must be drafted to permit the widest possible competition and. irrigation. of the most recent or current models. in the same country or region where similar conditions prevail. materials. materials. and workmanship. The following clause may be inserted in the Special Conditions or Specifications. Deletions or addenda should then adapt the General Specifications to the particular Works. responsiveness of bids be ensured. The use of metric units is encouraged by the World Bank. Only if this is done will the objectives of economy. and performance of the goods and services to be procured. recognized international standards should be used as much as possible. The General Specifications should cover all classes of workmanship. In the specification of standards for goods. urban housing. and equipment commonly involved in construction. and fairness in procurement be realized. which are reflected in these documents. although not necessarily to be used in a particular Works Contract. and the subsequent task of Bid evaluation facilitated. efficiency. The specifications should require that all goods and materials to be incorporated in the Works be new. Care must be taken in drafting specifications to ensure that they are not restrictive. Samples of specifications from previous similar projects in the same country are useful in this respect. There are considerable advantages in standardizing General Specifications for repetitive Works in recognized public sectors. unused. present a clear statement of the required standards of workmanship. Where other particular standards are used. Most specifications are normally written specially by the Employer or Project Manager to suit the Contract Works in hand. and incorporate all recent improvements in design and materials unless provided otherwise in the Contract. at the same time. materials.71 Section VI. but there are established principles and practices. railways. such as highways. will also be acceptable. the specifications should state that goods. Sample Clause: Equivalency of Standards and Codes . In the context of international competitive bidding. and water supply. and workmanship that meet other authoritative standards. ports. Specifications Notes on Specifications A set of precise and clear specifications is a prerequisite for bidders to respond realistically and competitively to the requirements of the Employer without qualifying or conditioning their bids.
unless otherwise expressly stated in the Contract. the Contractor shall comply with the standards specified in the documents. Specifications Wherever reference is made in the Contract to specific standards and codes to be met by the goods and materials to be furnished. the provisions of the latest current edition or revision of the relevant standards and codes in effect shall apply. In the event the Project Manager determines that such proposed deviations do not ensure substantially equal or higher quality. They should not be included in the final documents. or relate to a particular country or region. Where such standards and codes are national. These Notes for Preparing Specifications are intended only as information for the Employer or the person drafting the bidding documents. other authoritative standards that ensure a substantially equal or higher quality than the standards and codes specified will be accepted subject to the Project Manager’s prior review and written consent. Differences between the standards specified and the proposed alternative standards shall be fully described in writing by the Contractor and submitted to the Project Manager at least 28 days prior to the date when the Contractor desires the Project Manager’s consent. . and work performed or tested.72 Section VI.
Drawings Notes on Drawings Insert here a list of Drawings. including site plans.73 Section VII. The actual Drawings. should be attached to this section or annexed in a separate folder. .
to provide a priced Bill of Quantities for use in the periodic valuation of Works executed. . Bill of Quantities74 Notes on the Bill of Quantities Objectives The objectives of the Bill of Quantities are (a) (b) to provide sufficient information on the quantities of Works to be performed to enable bids to be prepared efficiently and accurately. the layout and content of the Bill of Quantities should be as simple and brief as possible. and other charges. a contingency allowance for possible price increases should be provided as a provisional sum in the Summary Bill of Quantities. and Constructional Plant for which basic daywork rates or prices are to be inserted by the Bidder. In order to attain these objectives. outside the items included in the Bill of Quantities. Daywork Schedule A Daywork Schedule should be included only if the probability of unforeseen work. and when a Contract has been entered into. Nominal quantities for each item of Daywork. to be priced by each Bidder at Daywork rates as Bid. The inclusion of such provisional sums often facilitates 74 In lump sum contracts. overheads. Works should be itemized in the Bill of Quantities in sufficient detail to distinguish between the different classes of Works. supervision. or between Works of the same nature carried out in different locations or in other circumstances which may give rise to different considerations of cost.75 Section VIII. Consistent with these requirements. To facilitate checking by the Employer of the realism of rates quoted by the bidders. is high. (b) Provisional Sums A general provision for physical contingencies (quantity overruns) may be made by including a provisional sum in the Summary Bill of Quantities. the Daywork Schedule should normally comprise the following: (a) A list of the various classes of labor. together with a statement of the conditions under which the Contractor will be paid for work executed on a daywork basis. delete “Bill of Quantities” and replace with “Schedule of Activities” throughout this section. The rate to be entered by the Bidder against each basic Daywork item should include the Contractor’s profit. materials. Similarly.
amenities. each related provisional sum should be followed by an item in the Bill of Quantities inviting the Bidder to quote a sum for such amenities. by other contractors (refer to Clause 8 of the Conditions of Contract) should be indicated in the relevant part of the Bill of Quantities as a particular provisional sum with an appropriate brief description. Where such provisional sums or contingency allowances are used. attendance.76 Section VIII. The estimated cost of specialized work to be carried out. . to be provided by the successful Bidder as prime Contractor for the use and convenience of the specialist contractors. etc. Bill of Quantities budgetary approval by avoiding the need to request periodic supplementary approvals as the future need arises. These Notes for Preparing a Bill of Quantities are intended only as information for the Employer or the person drafting the bidding documents.. facilities. To provide an element of competition among the bidders in respect of any facilities. and under whose authority (usually the Project Manager’s). etc. A separate procurement procedure is normally carried out by the Employer to select such specialized contractors. They should not be included in the final documents. attendance. or of special goods to be supplied. the Contract Data should state the manner in which they will be used.
according to the Employer’s preference. Security Forms Notes on Forms of Securities Samples of acceptable forms of Bid. Only the successful Bidder will be required to provide Performance and Advance Payment Securities in accordance with one of the forms or in a similar form acceptable to the Employer. Performance. and/or Alternative 3 of the Performance Bond. 75 Employers should state in the Bidding and Contract Data the acceptability of one or more of the alternatives and should include in the bidding documents either Alternative Form 1 or 2 of Performance Bank Guarantee. .75 Bidders should not complete the Performance and Advance Payment Security forms at this time.77 Section IX. and Advance Payment Securities are annexed.
because the Bidder: (a) (b) (c) has withdrawn its Bid during the period of bid validity specified by the Bidder in the Form of Bid. if required. we [insert name of Bank] hereby irrevocably undertake to pay you any sum or sums not exceeding in total an amount of [insert amount in figures] ([amount in words]) upon receipt by us of your first demand in writing accompanied by a written statement stating that the Bidder is in breach of its obligation(s) under the bid conditions. (i) fails or refuses to execute the Contract Form. Furthermore. Consequently.78 Section IX. upon our receipt of copies of the contract signed by the Bidder and the performance security issued to you upon the instruction of the Bidder. according to your conditions. [insert IFB number] (“the IFB”).: _________________ We have been informed that [insert name of the Bidder] (hereinafter called "the Bidder") has submitted to you its bid dated [insert date] (hereinafter called "the Bid") for the execution of [insert name of contract] under Invitation for Bids No. This guarantee will expire: (a) if the Bidder is the successful bidder. bids must be supported by a bid guarantee. or (b) if the Bidder is not the successful bidder. or having been notified of the acceptance of its Bid by the Employer during the period of bid validity. At the request of the Bidder. any demand for payment under this guarantee must be received by us at the office on or before that date. and Address of Issuing Branch or Office] Beneficiary: ___________________ [Name and Address of Employer] Date: ________________ BID GUARANTEE No. or does not accept the correction of errors in accordance with the Instructions to Bidders (hereinafter “the ITB”) of the IFB. upon the earlier of (i) our receipt of a copy of your notification to the Bidder of the name of the successful bidder. or (ii) fails or refuses to furnish the performance security. 76 The Bidder shall complete either this form of Bank Guarantee or may provide another security acceptable to the Employer. . Security Forms Annex A Form– Alternative 1: Form of Bid Security (Bank Guarantee) 76 ________________________________ [Bank’s Name. we understand that. in accordance with the ITB. or (ii) twenty-eight days after the expiration of the Bidder’s Bid.
ICC Publication No. _____________________________ [signature(s)] . 458. Security Forms 79 This guarantee is subject to the Uniform Rules for Demand Guarantees.Section IX.
jointly and severally. bind ourselves. for the payment of which sum. if required.80 Section IX. or refuses to accept the correction of its Bid Price. authorized to transact business in [insert name of country of Employer]. legal title. for the construction of [insert name of Contract] (hereinafter called the “Bid”). THEREFORE. are held and firmly bound unto [insert name of Employer] as Obligee (hereinafter called “the Employer”) in the sum of [insert amount of Bond]77 [insert amount in words]. specifying which event(s) has occurred. or having been notified of the acceptance of its Bid by the Employer during the period of Bid validity. notice of which extension(s) to the Surety being hereby waived. firmly by these presents. then the Surety undertakes to immediately pay to the Employer up to the above amount upon receipt of the Employer’s first written demand. NOW.2 of the Instructions to Bidders. . (a) (b) fails or refuses to execute the Form of Agreement in accordance with the Instructions to Bidders. The Surety hereby agrees that its obligation will remain in full force and affect up to and including the date 28 days after the date of expiration of the Bid validity as stated in the Invitation to Bid or extended by the Employer at any time prior to this date. THE CONDITION OF THIS OBLIGATION is such that if the Principal: (1) (2) (3) withdraws its Bid during the period of bid validity specified in the Form of Bid. provided that in its demand the Employer shall state that the demand arises from the occurrence of any of the above events. or fails or refuses to furnish the Performance Security in accordance with the Instructions to Bidders. 77 The amount of the Bond shall be denominated in the currency of the Employer’s country or the equivalent amount in a freely convertible currency. the said Principal and Surety. as Surety (hereinafter called “the Surety”). ______________________ BY THIS BOND [insert name of Bidder] as Principal (hereinafter called “the Principal”). we. WHEREAS the Principal has submitted a written Bid to the Employer dated the ___ day of ______. and [insert name. pursuant to Sub-Clause 27. our successors and assigns. Security Forms Annex A Form– Alternative 2: Form of Bid Security (Bid Bond) BOND NO. and address of surety]. well and truly to be made. without the Employer having to substantiate its demand. 20__.
Security Forms 81 IN TESTIMONY WHEREOF.Section IX. Principal: _______________________ _______________________________ (Signature) _______________________________ (Printed name and title) Surety: ______________________________ Corporate Seal (where appropriate) ____________________________________ (Signature) ____________________________________ (Printed name and title) . the Principal and the Surety have caused these presents to be executed in their respective names this ____ day of ____________ 20__.
This Agreement is made on the [day] day of [month]. Whereas (1) This Agreement is supplemental to a contract (hereinafter called the Contract) made between [name of Contractor] of [address of Contractor] (hereinafter called the Contractor) of the one part and the Employer of the other part whereby the Contractor agreed and undertook to execute the Works of [name of Contract and brief description of the Works] for the sum of [amount in Contract currency] being the Contract Price. and not all Employers are prepared to accept this form of Performance Security. or (2) a written notice to the Guarantor from the Adjudicator. or (3) a binding arbitration or Court award confirming that the amount of the Guarantee is payable to the Employer. and an exercise of judgment by the Guarantor as to whether the required conditions of default have been fulfilled. However. Some forms of Guarantee contain further qualifying conditions. and (2) The Guarantor has agreed to guarantee the due performance of the Contract in the manner hereinafter appearing. or until an award has been made under the applicable settlement of disputes procedures. . not all commercial banks (as Guarantors) are willing to issue Conditional Guarantees. Security Forms Annex B Form (Alternative 1): Performance Bank Guarantee (Conditional) This form of Performance Guarantee is conditional78 in that the required conditions of default are not met until an agreement has been reached on the amount of damages payable. or until an award has been made under the applicable settlement of disputes procedures. Now therefore the Guarantor hereby agrees with the Employer that upon receipt of (1) a written notice to the Guarantor from the Contractor. [year] between [name of Bank] of [address of Bank] (hereinafter called “the Guarantor”) of the one part and [name of Employer] of [address of Employer] (hereinafter called “the Employer”) of the other part. The construction industry favors this form of Guarantee over the Unconditional Guarantee whenever it is available.82 Section IX. and are not triggered until an agreement has been reached on the amount of damages payable. 78 The triggering of this form of Performance Guarantee is conditional upon the Contractor’s “failing to execute the Contract or committing a breach of his obligations thereunder” and requires a statement by the Employer and/or the Project Manager to that effect.
and any notice to the Guarantor of any such arrangement. with or without the consent of the Guarantor. Security Forms 83 the Guarantor will indemnify and pay the Employer the sum of [amount of Guarantee] [amount in 79 words]. and denominated either in the currency(ies) of the Contract or in a freely convertible currency acceptable to the Employer. . such sum being payable in the types and proportions of currencies in which the Contract Price is payable. The Guarantor shall not be discharged or released from his Guarantee by an arrangement between the Contractor and the Employer. whether as to the payment. provided that the Employer or his authorized representative has notified the Guarantor to that effect and has made a claim against the Guarantor not later than the date of issue of the Defects Liability Certificate. or by any alteration in the obligations undertaken by the Contractor. time. performance or otherwise. or forbearance is hereby expressly waived. or by any forbearance on the part of the Contractor.Section IX. representing the percentage of the Contract Price specified in the Contract. alteration. Signed by for and on behalf of the Guarantor in the presence of Signed by for and on behalf of the Employer in the presence of 79 An amount is to be inserted by the Guarantor. Given under our hand on the date first mentioned above.
[reference number of the contract] dated with you. according to the conditions of the Contract. the Employer might consider adding the following text to the form. for the execution of [name of contract and brief description of Works] (hereinafter called "the Contract"). and Address of Issuing Branch or Office] Beneficiary: ___________________ [Name and Address of Employer] Date: ________________ PERFORMANCE GUARANTEE No. Security Forms Annex B Form (Alternative 2): Performance Bank Guarantee ________________________________ [Bank’s Name. such sum being payable in the types and proportions of currencies in which the Contract Price is payable. we understand that.81 whichever occurs first. or on the ___ day of ______. 80 81 The Guarantor shall insert an amount representing the percentage of the Contract Price specified in the Contract and denominated either in the currency(ies) of the Contract or a freely convertible currency acceptable to the Employer. in response to the Employer’s written request for such extension. calculated based on a copy of such Certificate which shall be provided to us. Insert the date twenty-eight days after the expected completion date. This guarantee shall expire no later than twenty-eight days from the date of issuance of the Taking-Over Certificate.84 Section IX. without your needing to prove or to show grounds for your demand or the sum specified therein. Consequently. The Employer should note that in the event of an extension of the time for completion of the Contract. such request to be presented to the Guarantor before the expiry of the guarantee. 2___. a performance guarantee is required. we [name of Bank] hereby irrevocably undertake to pay you any sum or sums not exceeding in total an amount of [amount in figures] ( ) 80 [amount in words]. In preparing this guarantee. At the request of the Contractor. upon receipt by us of your first demand in writing accompanied by a written statement stating that the Contractor is in breach of its obligation(s) under the Contract. at the end of the penultimate paragraph: “The Guarantor agrees to a one-time extension of this guarantee for a period not to exceed [six months][one year]. Furthermore.” . the Employer would need to request an extension of this guarantee from the Guarantor. Such request must be in writing and must be made prior to the expiration date established in the guarantee.: _________________ We have been informed that [name of Contractor] (hereinafter called "the Contractor") has entered into Contract No. any demand for payment under this guarantee must be received by us at this office on or before that date.
458.Section IX. _____________________ [signature(s)] . except that subparagraph (ii) of Sub-article 20(a) is hereby excluded. Security Forms 85 This guarantee is subject to the Uniform Rules for Demand Guarantees. ICC Publication No.
or shall promptly: (1) (2) complete the Contract in accordance with its terms and conditions. legal title. bonding company. if the Contractor shall promptly and faithfully perform the said Contract (including any amendments thereto). successors. [year] for [name of Contract] in accordance with the documents. the Condition of this Obligation is such that. otherwise it shall remain in full force and effect. . and should not be interpreted in the context of a “Bond” as known in other countries. the Surety may promptly remedy the default.S. and upon determination by the Employer and the Surety of the lowest responsive Bidder. are by reference made part hereof and are hereinafter referred to as the Contract. for the payment of which sum well and truly to be made in the types and proportions of currencies in which the Contract Price is payable. the wording of some bonds may be such that an award under legal proceedings is needed to trigger action by the Surety. As with the Conditional Bank Guarantee. then this obligation shall be null and void. and assigns. By this Bond. [name and address of Contractor] as Principal (hereinafter called “the Contractor”) and [name. specifications.86 Section IX. which to the extent herein provided for. representing the percentage of the Contract Price specified in the Contract Data. firmly by these presents. executors. Whenever the Contractor shall be. the Employer having performed the Employer’s obligations thereunder. Date of Letter of Acceptance or Agreement. in default under the Contract. and declared by the Employer to be. the Contractor and the Surety bind themselves. or insurance company] as Surety (hereinafter called “the Surety”). plans. Security Forms Annex B Form (Alternative 3): Performance Bond This form of Bond corresponds to the U. administrators. Now. or obtain a Bid or bids from qualified bidders for submission to the Employer for completing the Contract in accordance with its terms and conditions. and amendments thereto. and denominated either in the currency(ies) of the Contract or in a freely convertible currency of type and amount acceptable to the Employer. their heirs. Whereas the Contractor has entered into a Contract with the Employer dated83 the [day] day of [month]. arrange for a Contract between such Bidder and Employer and make available as work progresses (even though there should be a default or a succession of defaults under the Contract or Contracts of completion arranged under this paragraph) sufficient funds to pay the cost of completion less the balance of the Contract 82 83 An amount is to be inserted by the Surety. therefore. jointly and severally. are held and firmly bound unto [name and address of Employer] as Obligee (hereinafter called “the Employer”) in the amount of [amount of Bond] [amount of 82 Bond in words]. and address of surety. practice.
The term “Balance of the Contract Price. The Surety shall not be liable for a greater sum than the specified penalty of this Bond. [year]. administrators.” as used in this paragraph. No right of action shall accrue on this Bond to or for the use of any person or corporation other than the Employer named herein or the heirs. including other costs and damages for which the Surety may be liable hereunder. and assigns of the Employer. shall mean the total amount payable by the Employer to the Contractor under the Contract. successors. Any suit under this Bond must be instituted before the expiration of one year from the date of issuance of the Certificate of Completion. executors. or (3) pay the Employer the amount required by the Employer to complete the Contract in accordance with its terms and conditions up to a total not exceeding the amount of this Bond. less the amount properly paid by the Employer to the Contractor.Section IX. Security Forms 87 Price. and the Surety has caused these presents to be sealed with its corporate seal duly attested by the signature of its legal representative. this [day] day of [month]. the Contractor has hereunto set its hand and affixed its seal. but not exceeding. In testimony whereof. Signed by on behalf of [name of Contractor] in the capacity of In the presence of Date Signed by on behalf of [name of Contractor] in the capacity of In the presence of Date . the amount set forth in the first paragraph hereof.
according to the conditions of the Contract. or in a freely convertible currency acceptable to the Employer. Insert the expected expiration date of the Time for Completion. [reference number of the contract] dated ___with you. Furthermore. and Address of Issuing Branch or Office] Beneficiary: ___________________ [Name and Address of Employer] Date: ________________ ADVANCE PAYMENT GUARANTEE No.85 whichever is earlier. or on the ___ day of _____. 2___. 84 85 The Guarantor shall insert an amount representing the amount of the advance payment and denominated either in the currency(ies) of the advance payment as specified in the Contract. The Employer should note that in the event of an extension of the time for completion of the Contract. we understand that. at the latest. an advance payment in the sum [amount in figures] ( ) [amount in words] is to be made against an advance payment guarantee. Such request must be in writing and must be made prior to the expiration date established in the guarantee. the Employer might consider .: _________________ We have been informed that [name of Contractor] (hereinafter called "the Contractor") has entered into Contract No. any demand for payment under this guarantee must be received by us at this office on or before that date. In preparing this guarantee. the Employer would need to request an extension of this guarantee from the Guarantor. for the execution of [name of contract and brief description of Works] (hereinafter called "the Contract").88 Section IX. At the request of the Contractor. Security Forms Annex C Form: Bank Guarantee for Advance Payment ________________________________ [Bank’s Name. The maximum amount of this guarantee shall be progressively reduced by the amount of the advance payment repaid by the Contractor as indicated in copies of interim statements or payment certificates which shall be presented to us. upon our receipt of a copy of the interim payment certificate indicating that eighty (80) percent of the Contract Price has been certified for payment. Consequently. It is a condition for any claim and payment under this guarantee to be made that the advance payment referred to above must have been received by the Contractor on its account number ___________ at _________________ [name and address of Bank]. we [name of Bank] hereby irrevocably undertake to pay you any sum or sums not exceeding in total an amount of [amount in figures] ( ) [amount in words]84 upon receipt by us of your first demand in writing accompanied by a written statement stating that the Contractor is in breach of its obligation under the Contract because the Contractor used the advance payment for purposes other than the costs of mobilization in respect of the Works. This guarantee shall expire.
such request to be presented to the Guarantor before the expiry of the guarantee.Section IX. ICC Publication No. _____________________ [signature(s)] adding the following text to the form.” . 458. in response to the Employer’s written request for such extension. Security Forms 89 This guarantee is subject to the Uniform Rules for Demand Guarantees. at the end of the penultimate paragraph: “The Guarantor agrees to a one-time extension of this guarantee for a period not to exceed [six months][one year].

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