Source: https://picosens.de/privacy-policy/?lang=en
Timestamp: 2019-04-25 14:02:52+00:00

Document:
We are very pleased that you are interested in our company. Data protection is of particular importance for the management of PICOSENS GmbH. The use of the internet pages of PICOSENS GmbH is possible without any necessity to enter any personal data. However, if a person wishes to use our company’s special services through our website, personal data processing may be required. If the processing of personal data is required and there is no legal basis for such processing, we will generally seek the consent of the person.
Personal data means any information relating to an identified or identifiable natural person (hereinafter the “data subject”). A natural person is considered to be identifiable, directly or indirectly, in particular by association with an identifier such as a name, with an identification number, with location data, with an online identifier or with one or more special characteristics expressing the physical, physiological, genetic, mental, economic, cultural or social identity of this natural person.
A data subject is any identified or identifiable natural person whose personal data is processed by the data controller or responsible person.
“Processing” is any process associated with personal data that is performed with or without the aid of automated procedures. These include collecting, organizing, storing, adapting or modifying, reading, querying, using, disclosing through transmission, dissemination or any other means of providing, linking, the restriction, erasure or destruction of personal data.
Restriction of the processing is the marking of stored personal data with the aim to restrict their future processing.
Profiling is any kind of automated processing of personal data that involves the use of such personal data to evaluate certain personal aspects relating to a natural person, in particular aspects relating to job performance, economic situation, health, personal preferences, interests, reliability, behaviour, location or change of location of that natural person to analyse or predict.
Pseudonymization is the processing of personal data in such a way that personal data can no longer be assigned to a specific data subject without additional information, provided that such additional information is kept separate and subject to technical and organizational measures to ensure that the personal data is not assigned to an identified or identifiable natural person.
The responsible person or controller is the natural or legal person, public authority, or body that, alone or in cooperation with others, decides on the purposes and means of processing personal data. Where the purposes and means of such processing are determined by Union law or the law of the Member States, the controller or the specific criteria for his designation may be provided for under Union or national law.
An order processor is a natural or legal person, public authority, or body that processes personal data on behalf of the controller.
A recipient is a natural or legal person, agency, public authority or other entity to whom personal data is disclosed, irrespective of whether it is a third party or not. Authorities however, which may receive personal data under Union or national law in connection with a particular investigative mission are not considered to be recipients.
Third parties are natural persons, legal entities, authorities, bodies or other entities other than the data subject, the controller, the processor and the persons authorized under the direct responsibility of the controller or processor to process the personal data.
Consent is any expression of will voluntarily and unequivocally made by the data subject in the form of a statement or other unambiguous confirmatory act expressing that the data subject gives consent to the processing of the personal data concerning them.
The General Data Protection Regulation (GDPR) protects personal data of individuals. Data of legal or juristic entities are not subject to this protection. Personal data is information about personal or material circumstances that can be assigned to your person (for example, your name in connection with your telephone number or your email address). Information that cannot be directly linked to your actual identity (such as the items you see on a web page) is not covered.
Personal information is information about your identity. This includes, for example, information such as name, address, telephone number, email address. For the use of our website and our web shop, it is not necessary for you to disclose personal data. In certain cases, however, we will need your name and email address, as well as other information, so that we can provide the requested services.
The same applies, for example, to the sending of information material or to answering individual questions. If necessary, we will inform you accordingly.
If you make use of our services, data will be collected only as required for the provision of the respective service. The processing of this data is exclusively for the fulfillment of the requested service.
When we ask you for more information, the additional information you may provide is voluntary information.
A transfer of your personal data to third parties will not take place without your prior and necessary consent.
When you contact us by telephone or via email, the data you provide will be saved by us to answer your questions based on Art. 6 para. 1. a. GDPR. The contact is logged in order to be able to prove the contact according to the legal requirements. We delete the data arising from this contact, if the respective conversation ends and the specific facts are finally clarified.
In our web shop, we offer you the opportunity to register by providing personal data on the respective input masks. The data will be sent to us and stored thereafter. The registration serves the fulfillment of a contract or the implementation of pre-contractual measures and is based on the requirements of Art. 6 para. 1. b. GDPR.
Depending on the individual case, we require contact details, such as name, delivery and billing address and email address, as well as details of the type of means of payment chosen by you for concluding and processing contracts. In addition, we use your data to maintain our customer database, this way only accurate data is stored there. In order to avoid typing errors and to ensure that your ordered items arrive at your premises, we check the completeness and correctness of your address.
You have the opportunity to place your orders as a guest. If you choose this order type, you do not have to register before placing an order. Please note that you do however, have to enter your data again for each additional order.
We collect, process and use the information provided by you as part of a guest order for the purpose of carrying out the contract in accordance with Art. 6 para. 1. b. GDPR. We store the information provided by you for the period of handling and processing of your order. After that your data will be deleted. Data that we need to save due to statutory or contractual retention requirements will be blocked instead of being deleted in order to prevent its being used for other purposes.
When using our website, for organizational and technical reasons, the following data will be saved: the names of the pages accessed, the browser and operating system used, the date and time of access, the search engines used, the names of downloaded files and your IP address.
We evaluate this technical data anonymously and only for statistical purposes, in order to be able to continuously optimize our website and to make our Internet offers more attractive. This anonymous data is stored separately from personal information on secure systems and do not allow for any conclusions to an individual person. Your personal data and your privacy are protected at all times.
Within our website we use components of the company Facebook. Facebook is a social network.
A social network is an internet-based social meeting place, an online community that usually allows users to communicate with each other and interact in virtual space. A social network can serve as a platform for sharing views and experiences, or allows the internet community to provide personal or business information. Facebook allows social network users to create private profiles, upload photos and socialize via friending requests.
The operating company of Facebook is Facebook Inc., 1 Hacker Way, Menlo Park, CA 94025, USA. The person responsible for the processing of personal data, if an affected person lives outside the US or Canada, is Facebook Ireland Ltd., 4 Grand Canal Square, Grand Canal Harbour, Dublin 2, Ireland.
Each time one of the individual pages of this website, which is operated by the controller and on which a Facebook component (Facebook plug-in) has been integrated, the Internet browser on the information technology system of the person concerned is automatically activated by the respective Facebook Component causes a representation of the corresponding Facebook component of Facebook to download. An overview of all Facebook plug-ins can be found at https://developers.facebook.com/docs/plugins/?locale=de. As part of this technical process, Facebook receives information about which specific subpage of our website is visited by the person concerned.
If the person concerned is simultaneously logged in to Facebook, Facebook recognizes with each visit to our website by the data subject and during the entire duration of the respective stay on our website, which specific subpages of our website was visited by the person concerned. This information is collected through the Facebook component and assigned by Facebook to the respective Facebook account of the data subject. If the person concerned activates one of the Facebook buttons integrated on our website, for example the “Like” button, or if the person concerned makes a comment, Facebook assigns this information to the personal Facebook user account of the person concerned and saves this personal data.
Facebook always receives information via the Facebook component that the data subject has visited our website if the data subject is simultaneously logged in to Facebook at the time of access to our website; this happens regardless of whether the person clicks on the Facebook component or not. If such a transfer of this information to Facebook is not wanted by the person concerned, the data subject can prevent the transfer by logging out of their Facebook account before visiting our website.
The data policy published by Facebook, which is available at https://de-de.facebook.com/about/privacy, provides information on the collection, processing and use of personal data by Facebook. It also explains which options Facebook offers to protect the privacy of the data subject. In addition, different applications are available, which make it possible to suppress data transmission to Facebook. Such applications can be used by the data subject to suppress data transmission to Facebook.
If the data subject is simultaneously logged in to Xing, Xing recognizes with each visit to our website by the data subject and during the entire duration of each stay on our website, which specific subpages of our website the person concerned visited. This information is collected by the Xing component and assigned by Xing to the affected Xing account of the data subject. If the person concerned activates one of the Xing buttons integrated on our website, for example the “Share” button, Xing assigns this information to the personal Xing user account of the person concerned and saves this personal data.
Xing always receives information from the Xing component that the data subject has visited our website if the data subject is simultaneously logged in to Xing at the time of access to our website; this happens regardless of whether or not the affected person clicks on the Xing component. If such a transfer of information to Xing is not wanted by the data subject, it can prevent the transfer by logging out of their Xing account before visiting our website.
On our website functions of the supplier LinkedIn Corporation are integrated. LinkedIn is an Internet-based social network that allows users to connect to existing business contacts and create new business contacts.
When accessing our website, which is equipped with a LinkedIn program code, this program causes the browser used by the person concerned to load a corresponding representation of the LinkedIn component. More information about the LinkedIn plug-ins can be found at https://developer.linkedin.com/plugins . As part of this technical process, LinkedIn learns about the specific subpages of our website visited by the data subject.
If the data subject is logged in to LinkedIn at the same time, LinkedIn recognizes with each visit to our website by the data subject and during the entire duration of the respective stay on our website which specific subpages of our website the data subject visits. This information is collected through the LinkedIn program code and assigned through LinkedIn to the respective LinkedIn account of the data subject. If the person concerned activates a LinkedIn button integrated on our website, LinkedIn assigns this information to the LinkedIn user account of the person concerned and stores this personal data.
LinkedIn always receives information via the LinkedIn program code that the person concerned has visited our website if the data subject is simultaneously logged in to LinkedIn at the time of accessing our website; this happens regardless of whether the person clicks on the LinkedIn component or not. If the affected person does not want to transmit this information to LinkedIn, the person can prevent this by logging out of their LinkedIn account before visiting our website.
This internet presentation also incorporates elements from YouTube. YouTube is an Internet video portal that allows video providers to post videos for free and also to view, comment and rate the videos for free.
The Video.Portal is operated by YouTube LLC, 901 Cherry Ave., San Bruno, CA 94066, USA. YouTube, LLC is a subsidiary of Google Inc., 1600 Amphitheater Pkwy, Mountain View, CA 94043-1351, USA.
Each visit to a single website incorporating a video from Youtube will automatically allow the visitor’s Internet browser to download a video of the corresponding YouTube component (video or video preview) from YouTube. More information about YouTube can be found at https://www.youtube.com/yt/about/en/ . As part of this technical process, YouTube and Google will be aware of which specific subpages of our site the person is visiting.
If the person is logged in to YouTube at the same time, YouTube recognizes when visiting a subpage containing a YouTube video, which specific subpage of our website the person concerned visited. This information will be collected by YouTube and Google and associated with the affected person’s YouTube account.
YouTube and Google always receive information through the YouTube component that the data subject has visited our website if the data subject is simultaneously logged into YouTube at the time of access to our website; this happens regardless of whether the person clicks on a YouTube video or not. If such information is not intended to be passed on to YouTube and Google by the person concerned, the person may prevent the transmission by logging out of their YouTube account before visiting our website.
Our website uses the analytics service Google Analytics, a web analytics service provided by Google Inc., 1600 Amphitheater Parkway, Mountain View, CA 94043, USA (hereafter: Google) (“Google”). Google Analytics uses so-called “cookies”, text files that are stored on your computer and that allow an analysis of the use of the website by you. The information generated by the cookie about your use of this website is usually transmitted to a Google server in the USA and stored there. However, as IP anonymisation has been activated on this website, your IP address will be shortened beforehand by Google within member states of the European Union or other parties to the Agreement in the European Economic Area. Only in exceptional cases will the full IP address be sent to a Google server in the US and shortened there. On behalf of the operator of this website, Google will use this information to evaluate your use of the website, to compile reports on website activity and to provide other services related to website activity and internet usage to the website operator. The IP address provided by Google Analytics as part of Google Analytics will not be merged with other Google information. You can prevent the storage of cookies by adjusting a corresponding setting of your browser software; however, we point out that in this case you may not be able to use all the functions of this website in full. In addition, you may prevent the collection by Google of the data generated by the cookie and related to your use of the website (including your IP address) and the processing of this data by Google by downloading the browser plug-in available under the following link and install it: http://tools.google.com/dlpage/gaoptout?hl=de.
On our website functions from the provider Google Maps are integrated to visualize geographic information.
We use so-called “cookies” in various places on our website. Cookies are small text files that are stored by the web browser on your computer or mobile device. Cookies do not cause damage to your computer and contain no viruses and are automatically deleted after expiration. Some cookies expire when you stop your Internet session, others are stored for a certain amount of time.
We also collect and process personal data of job applicants within job application procedures electronically if an applicant sends us his application documents by e-mail. If, after the application process, we conclude a contract of employment with the applicant, the data transferred will be stored for the purpose of the employment relationship in compliance with the statutory provisions. If we do not conclude a contract of employment with the applicant, we will delete the application documents after two months from notification of the non-conclusion, provided that deletion does not conflict with any other legitimate interests for our company, such as proof in proceedings under the General Equal Treatment Act (AGG).
Persons under the age of 18 should not submit any personal data to us without the consent of their parents or guardians. We do not request personal information from children or adolescents, we do not collect them and do not disclose them to third parties.
We have taken technical and organizational security measures to protect your personal data from loss, destruction, manipulation and unauthorized access. All of our employees and all third parties involved in data processing are obliged to comply with the Federal Data Protection Act and the confidential handling of personal data.
In the case of the collection and processing of personal data, the information is transmitted in encrypted form in order to prevent misuse of the data by third parties. Our security measures are continuously revised in line with technological developments.
Art. 6 para 1. a. GDPR serves our company as the legal basis for processing operations in which we obtain consent for a particular processing purpose. If the processing of personal data is necessary to fulfill a contract of which the data subject is a party, as is the case, for example, in processing operations necessary for the supply of goods or the provision of any other service or consideration, processing shall be based on Art. 6 para 1. b. GDPR. The same applies to processing operations that are necessary to carry out pre-contractual measures, for example in the case of inquiries about our products or services.
If our company is subject to a legal obligation which requires the processing of personal data, such as the fulfillment of tax obligations, the processing is based on Art. 6 para 1. c. GDPR. In rare cases, the processing of personal data may be required to protect the vital interests of the data subject or another natural person. This would be the case, for example, if a visitor to our premises were injured and his or her name, age, health insurance or other vital information would have to be passed on to a doctor, hospital or other third party. Then the processing would be based on Art. 6 para 1. d. GDPR. Ultimately, processing operations could be based on Art. 6 para 1. f. GDPR.
Processing shall be deemed legal when not covered by any of the above legal bases, when processing is necessary to safeguard the legitimate interests of our company or a third party, except when the interests, fundamental rights and fundamental freedoms of the person concerned prevail.
Such processing operations are particularly permitted because they have been specifically mentioned by the European legislator. In that regard, it considered that a legitimate interest could be assumed if the data subject is a customer of the controller (according to Article 47, para 2, GDPR).
If the processing of personal data based on Art. 6 para 1. f. GDPR it is our legitimate interest in conducting our business for the benefit of all of our employees and our shareholders.
The storage of personal data is subject to statutory retention periods. After the deadline, the corresponding data will be deleted, if they are no longer required to fulfill the contract or to initiate a contract. These include legal or contractual provisions for the provision of personal data; Necessity for the conclusion of the contract; Obligation of the data subject to provide the personal data; possible consequences of non-provision.
We clarify that the provision of personal data is partly required by law (for example, tax regulations) or can also result from contractual arrangements (for example, information about the contract party). It may be necessary for a contract to be concluded where an affected person provides us with personal data that must subsequently be processed by us. For example, the data subject is required to provide us with personal information when our company concludes a contract with them. Failure to provide the personal data would mean that the contract with the person concerned could not be closed. Prior to any personal data being provided by the person concerned, the person concerned must contact one of our employees. Our employee will inform the individual on a case-by-case basis whether the provision of the personal data is required by law or contract or required for the conclusion of the contract, whether there is an obligation to provide the personal data, and what would result from the failure to provide the personal data.
No profiling or automatic decision-making is used on our website.

References: Art. 6
 Art. 6
 Art. 6

Art. 6
 Art. 6
 Art. 6
 Art. 6
 Art. 6
 Art. 6