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Timestamp: 2019-04-19 07:10:54+00:00

Document:
e) Other information about the works (if any): …………………………………………….
4.1. The tender document may be reviewed at the address specified below free of charge. However, those who shall apply to the procurement shall be liable to purchase the tender document approved by the Contracting Entity.
4.4. (Annex: 08/06/2004 – 25486 Official Gazette / Art. 58) If the papers comprising the tender document are issued and sold to the tenderers in other languages besides Turkish, the Turkish text shall be taken as basis in understanding and interpretation of the tender documents as well as the disputes that may arise between the Contracting Entity and tenderers.
5.2. The qualification applications can be submitted to the place specified above until the deadline date and time of application or sent via registered and prepaid mail. The qualification applications that are not received by the Contracting Entity until the deadline time of application shall not be taken into consideration.
5.3. The applications for qualification submitted to or received by the Contracting Entity shall not be withdrawn for any reason other than for issuing addendum in accordance with Article 12 of this Specification hereby.
e) Wives and close relatives up to third generation as well as relatives–in–law up to second generation, the adopted children of these persons and those who adopt them specified in paragraphs (c) and (d).
7.2. The contractors that provide consultation works in relation to the works, which constitute the subject of the procurement, shall not be able to participate in the procurement. This prohibition shall be applicable for the companies in partnership and management affiliation as well as the companies, which hold more than half of the capital of such companies.
7.3. Furthermore, any bodies such as foundations, associations, unions and funds under the body of the Contracting Entity or established for any reason related to the Contracting Entity as well as the companies partner to these organizations cannot participate in the procurement.
e) Tenderers that are charged with any offense due to their professional activities within five (5) years prior to the date of procurement.
f) Tenderers that are proved to act against business or professional ethics during the performance of works for the Contracting Entity within five (5) years prior to the date of procurement.
11.2. In the event that the request for such a clarification is approved, the clarification by the Contracting Entity shall be sent to all tenderers in written that purchase the tender document until the said date via registered and prepaid letter or delivered personally against signature. This written clarification by the Contracting Entity shall be made to ensure that all tenderers are informed at least ten (10) days prior to the deadline date of application or submitting tenders.
12.1. It is essential that there is not any amendment to the tender document after the announcement of procurement. However, in the event that substantial or technical mistakes or deficiencies that may adversely affect the preparation of applications and tenders or performance of works are determined by the Contracting Entity or notified written by the tenderers, an amendment may be made to the tender document by issuing an addendum.
12.2. The said addendum shall be sent to all tenderers to ensure that they are notified at least ten (10) days prior to the deadline date of application or submitting tenders.
13.2. Tenderers that shall submit tender for the procurement through establishing a joint venture shall submit a Joint Venture Statement, an example of which is enclosed, in which the pilot partner within the joint venture is specified, together with the application for qualification.
13.4. The Joint Venture Agreement (Joint Venture Statement) and Contract shall include the provision that physical and corporate bodies comprising the joint venture shall be liable jointly and successively to perform the contract.
d) (Amended: 08/06/2004 – 25486 Official Gazette/ Art. 59) Written letter of commitment evidencing that the tenderer is not in the cases listed under items (a), (b), (c), (d), (e), (g) and (i) of Article 8 of this Specification hereby.
(Amended: 08/06/2004 – 25486 Official Gazette / Art. 59) In the case of joint ventures, the physical or corporate bodies comprising the joint venture shall be liable to submit the documents listed under items (b), (c), (d), (i) and (l) separately.
15.3. The documents required for the professional and technical qualification and the criteria that these documents have to meet.
15.6.1- The Tenderers shall be required to submit the originals or notarized copies of the documents listed above.
15.6.2- The notarized documents have to bear the expression “this is a true copy” certifying the true copy of the original document, otherwise the documents certified in witness of copies of photocopies of the same with the expression “this is the same copy of the document issued” or any expression with the same meaning shall be rejected.
15.6.3- The Tenderers may also, instead of originals, include into their tenders the copies bearing the expression “Original copy seen by the Contracting Entity” or any expression with the same meaning after the Contracting Entity sees the same prior to the procurement.
15.6.4- The documents except for the ones listed under Article 15.6.4.1 hereunder that will be submitted by the domestic or foreign tenderers have to be issued according to the legislation of the respective country and approved by the Consulate of the Republic of Turkey in the country where it is issued or the Turkish Ministry of Foreign Affairs. However, official documents issued from the countries that are party to the Convention on Abolishing the Obligation to Certify Foreign Official Documents and included in the scope of Article 1 of this convention shall be exempted from the approval of the Consulate of the Republic of Turkey in the country where it is issued or the Turkish Ministry of Foreign Affairs provided that they bear the “Apostille” seal. Provided that there is an agreement or convention containing provisions that require certain proceedings in respect of certifying the signature, seal or stamp on the documents between the Republic of Turkey and any other state or states, the approval of documents issued from such countries shall be subject to the provisions of this agreement or convention.
15.6.5- In the event that the Turkish translations of the documents are required in this Specification, translations of official documents issued abroad as well as the documents listed in the tender document by the Contracting Entity have to be approved by the Consulate of the Republic of Turkey or the Turkish Ministry of Foreign Affairs. Translations of documents that bear the seal of Apostille as well as the translations of documents that are not required to be approved by the Consulate of the Republic of Turkey or the Turkish Ministry of Foreign Affairs must be rendered by the sworn translators and notarized.
15.6.6- The documents and translations thereof issued by the certification bodies accredited by the national accreditation bodies included in the International Accreditation Forum for Mutual Recognition Agreement shall be exempted from the approval by the Consulate of the Republic of Turkey in the country where it is issued or the Turkish Ministry of Foreign Affairs provided that it is confirmed with a letter obtained from the Turkish Accreditation Authority that such bodies have been duly accredited according to the international rules. However, it is not required to obtain the confirmation of the Turkish Accreditation Authority for the documents and certificates issued by the certification bodies that are announced to be accredited by the Turkish Accreditation Authority.
18.1. It shall be under the responsibility of the tenderer to obtain all necessary information to visit the place and surrounding areas of the work, make inspections, prepare tenders and enter into contracts. All costs arising from visiting the place and surrounding areas of work shall be borne by the tenderer.
18.2. The tenderer shall be deemed to have information about the type and nature of work, climatic conditions, the activities and the quantity and type of materials to be used as necessary for performance of the work, access to the workplace and the necessary items to establish the site in respect of cost and time, and to learn everything necessary in relation to the risks that may affect the tender, extraordinary cases and similar issues.
18.3. The contracting entity shall allow the people to access to the building and/or land where the work shall be carried out when such a request is made for visiting the place of work.
18.4. In evaluation of tenders, it shall be assumed that the tender has visited the place of work and prepared the application for qualification and tender accordingly.
19.1. The application letters of the tenderers that apply to the procurement as joint venture are required to be signed by all partners or the duly authorized representatives.
19.2. All qualification documents required in Article 15 of this Specification as a condition to participate in the procurement shall be put into an envelope (or package). Name, surname or trade title of the tenderer, full address for notification, the work related to the tender and full address of the Contracting Entity holding the procurement shall be written on this envelope. The adhesive part of the envelope shall be signed, sealed or stamped by the tenderer.
19.3. The applications for qualification shall be submitted to the Contracting Entity (the office where the applications for qualification shall be submitted) in return for receipts with order numbers until the deadline time of application stipulated in the tender document. The applications for qualification submitted after such time shall not be accepted, but returned to the tenderer without opening them.
19.4. The applications for qualification may be submitted via registered and prepaid mail. The applications for qualification sent by mail shall reach to the Contracting Entity until the deadline time specified in the tender document. The receiving time of the applications for qualification which shall not be put into effect due to delays in mail shall be written into the minutes and shall not be taken into consideration.
19.5. In the event that the duration of submitting applications for qualification is extended with an addendum, all rights and liabilities of the Contracting Entity and tenderers with regard to the former date of submitting applications for qualification shall be deemed extended until the new deadline date of submitting applications for qualification.
20.1. When deemed necessary by the Contracting Entity or in the event that the points which hinder the procurement and impossible to remedy are determined in the tender document, the procurement may be cancelled before the time of procurement.
20.2. In this case, the cancellation of the procurement shall be notified to the tenderers indicating the reason of such cancellation. The tenderers that submit their tenders up to that time shall be informed about the cancellation of the procurement separately.
20.3. In the event that the procurement is cancelled, all tenders submitted shall be deemed rejected and such tenders shall be returned to the tenderers without opening them.
20.4. The tenderers shall not be entitled to claim any right against the Contracting Entity due to the cancellation of the procurement.
23.1. Any kind of tax, levy, charge and similar expenses as well as the traveling, transportation and insurance expenses that the tenderers shall pay as per the pertinent legislation during the implementation of contract shall be included in the tender price.
23.2. In the event that any increase occurs in the expenses provided in article (23.1.) or similar costs arise, it shall be assumed that the tender price meets such increases or differences. The contractor cannot make any claim for the said increases and differences.
23.4. However, the Value Added Tax (VAT) payable when the price of the work, which is the subject of the contract, shall be paid separately to the contractor by the Contracting Entity in accordance with the relevant legislation.
f) …………..(other documents that the Contracting Entity may require)……………..
24.2. (Amended: 08/06/2004 – 25486 Official Gazette / Art. 60) In the case of joint ventures, physical and corporate bodies comprising the joint venture shall be liable to submit the documents listed under items (c) and (d) separately.
24.3. The requirements set forth in Article 15.6 of this Specification shall be applicable in submitting the documents.
27.1. All tender documents required in this Specification including the tender letter and bid bond shall be put into an envelope (or package). Name, surname or trade title of the tenderer, full address for notification, the work related to the tender and full address of the Contracting Entity holding the procurement shall be written on this envelope. The adhesive part of the envelope shall be signed, sealed or stamped by the tenderer.
27.2. The tenders shall be submitted to the Contracting Entity in return for receipts with order numbers until the time of the procurement stipulated in the tender document. The tenders submitted after this time shall not be accepted, but returned to the tenderer without opening them.
27.3. Tenders may be submitted via registered and prepaid mail as well. The tenders sent via mail shall reach to the Contracting Entity until the time specified in the tender document. The receiving time of the tenders which shall not be put into effect due to delays in mail shall be written into a minute and shall not be taken into consideration.
27.4. In the event that the duration of submitting tenders is extended with an addendum, all rights and liabilities of the Contracting Entity and tenderers with regard to the former date of submitting tenders shall be deemed extended until the new deadline date and time of submitting tenders.
c) State Domestic Borrowing Notes exported by the Treasury Undersecretariat and certificates issued in lieu of these notes.
30.4. In the event that Letter of Guarantee is issued, the scope and form of the said Letter of Guarantee shall comply with the principles set forth by the Public Procurement Authority. Letters of Guarantee issued on contrary to the aforesaid principles shall not be accepted as a guarantee.
30.5. The guarantees may be replaced with other values accepted as a guarantee (bid bond).
30.6. The guarantees received by the Contracting Entity shall in no way be sequestrated and attached with interim injunction.
33.1. The number of applications for qualification submitted until the deadline time of submitting applications for qualification shall be written into the minutes by the Tender Commission, and it shall be announced to the participants and then evaluation shall immediately commence.
33.2. The Tender Commission shall review the envelopes of application for qualification in order of receipt. Name, surname or trade title, full notification address of the tenderer, the work related to the tender, full address of the Contracting Entity holding the procurement on the envelope as well as the signature and seal (or stamp) of the tenderer on the adhesive part of the envelope shall be checked in this review. The envelopes that do not meet the said requirements shall be written into the minutes, and shall not be taken into consideration.
33.3. The envelopes shall be opened in order of receipt in front of the participants together with the tenderers. It shall be checked whether the qualification documents are complete, and the tender letters and the bid bonds are in compliance with the described procedure. The tenderers whose qualification documents are deficient or whose tender letters and bid bonds are not in compliance with the described procedure shall be written into minutes. The candidates whose application envelopes are opened shall be announced to the candidates, and the minutes drawn up in relation to such proceedings shall be signed by the tender commission.
34.1. (Amended: 08/06/2004 – 25486 Official Gazette/ Art. 61) At the second stage, it shall be initially decided that the applications of the tenderers whose qualification documents are deficient in the first session under Article 33.3 of this Specification shall be disqualified from the evaluation process.
35.1. The tenderers shall submit the technical tenders not containing the price, but containing the matters such as the technical details and realization methods of work, which constitutes the subject matter of procurement, within the period defined by the tender commission.
35.2. At this stage, the tender commission shall negotiate with each tenderer on the methods and solutions that will properly meet the needs of the Contracting Entity.
35.3. When the conditions are clarified as a result of the technical negotiations, the tender commission shall require from such tenderers that can meet the requirements to submit their final tenders containing the price proposals on the basis of the technical specification with conditions clarified after reviewing on them.
36.1. (Amended: 08/06/2004- 25486 Official Gazette/ Art. 62) The tenderers shall submit the bid bonds and tender letters as well as the tenders comprising of the other documents required by the Contracting Entity within the period of time indicated by the Tender Commission.
36.3.1. (Amended: 08/06/2004- 25486 Official Gazette/ Art. 62) In evaluation of the tenders, it shall be initially decided that the tenders of the tenderers whose documents are deficient or whose tender letters and bid bonds that are not in compliance with the procedure shall be disqualified from the evaluation process.
36.3.2. (Amended: 08/06/2004- 25486 Official Gazette/ Art. 62) In the event that the documents that must be submitted within the tender envelope as per this Specification and the annexes that must be provided pursuant to the related legislation are not furnished by the tenderers, such deficient documents and annexes thereto shall not be completed.
36.3.2.3. If the documents submitted by the tenderers within the period provided in respect of completing the lack of information are issued on a date later than the date of procurement, these documents shall be accepted if the tenderer evidences that he meets the requirements of participation as of the date of procurement.
36.4.1. (Amended: 08/06/2004- 25486 Official Gazette/ Art. 62) It shall be checked whether there is any arithmetic error in statements enclosed to the tender letters submitted by the tenderers.
36.4.2. In the event that an arithmetic error is determined in multiplication and summation within the statements enclosed to the tender letters indicating the tender prices, the arithmetic errors shall be discretionally corrected by the Tender Commission on the basis of unit prices offered by the tenderers. The tender found as a result of such correction shall be accepted as the principal tender of the tenderer and the matter shall immediately be notified to the tenderer in writing.
36.4.3. The tenderer is liable to notify in writing whether he accepts the corrected tender or not within five (5) days following the date of notification. In the event that the tenderer notifies that he does not accept the corrected tender or does not reply within this duration, then the tender shall be disqualified from evaluation and the bid bond furnished shall be registered as revenue.
38.2. This clarification shall not be requested to change the tender price or to make the defective tenders comply with the requirements indicated in the tender document, and shall not be used to this effect.
39.1. While the Tender Commission evaluates the tenders submitted as per Articles 36 and 37 of this Specification hereby, it shall determine the abnormally low tenders according to the other tenders or the approximate cost determined by the Contracting Entity. Before rejecting such tenders the Tender Commission shall demand from the tenderers to submit the significant components and relevant details in the submitted tender in writing within the period determined.
41.1. The most advantageous tender in economic terms shall be determined on the basis of the lowest price submitted in this procurement17.
41.2. In the events that the same price is proposed by more than one tenderer and such prices constitute the economically most advantageous tenders, the most advantageous tender in economic terms shall be determined by evaluating the “work experience certificates” as the criterion other than price.
41.3. If it is stipulated that tenders can be submitted in Turkish Lira and/or other currencies as per Article 22 of this Specification, the tenders shall be evaluated by converting the price offered into the currency taken as basis for payment over the foreign exchange rate or cross rate published by the Central Bank of the Republic of Turkey on the date of procurement.
44.1. The result of the procurement shall be notified to all tenderers including the tenderer that is awarded the contract that submit tenders for the procurement, against signature or via registered and prepaid mail sent to their notification addresses within three (3) days at the latest following the approval of the procurement award by the contracting officer. The seventh (7th) day following the mailing date shall be assumed as the notification date of the procurement award.
45.1. In the event that the notification period as per Article 44.2 of this Specification hereby expires or visa by the Ministry of Finance is required, the tenderer that is awarded the contract shall be invited to sign a contract via registered and prepaid mail within three (3) days following the notification to the effect that such a visa is issued. The seventh (7th) day following the mailing date shall be assumed as the notification date of the award to the tenderer. Twelve (12) days shall be added to this duration for the foreign tenderers.
47.1. (Amended: 08/06/2004 – 25486 Official Gazette / Art. 63) The tenderer that is awarded the contract shall be liable to sign the contract by furnishing the documents evidencing that he is not in the cases listed under items (a), (b), (c), (d), (e) and (g) of Article 10 as well as the performance bond within the period as stipulated under Article 45.3 of this Specification hereby. The bid bond shall be returned immediately after the contract is signed.
47.1.1. (Annex: 08/06/2004 – 25486 Official Gazette / Art. 63) The foreign tenderers shall submit the equivalent documents evidencing that they are not in the cases listed under items (a), (b), (c), (d), (e) and (g) of Article 10 of this Specification according to the legislation of their respective countries. If there are not equivalent documents within the frame of legislation binding the tenderer or it is not possible to issue such documents, they shall submit the written statements to this effect. However, this shall be confirmed by the mission chiefs in Turkey of the country of nationality of the foreign physical body or where the head office of the company of the foreign corporate body is seated or the mission chiefs in such countries of the Republic of Turkey.
47.3. Furthermore, the tenderer that does not conclude a contract according to the applicable procedures apart from force majeure even though the said tenderer is awarded the contract shall be prohibited from participating in any procurements held by all public authorities and bodies as stipulated in the relevant Law for a period up to one year, but not less than six months as per Article 58 of Law No. 4734.
48.1. (Amended: 08/06/2004 – 25486 Official Gazette/ Art. 64) In the event that the tenderer that is awarded the contract does not provide the documents evidencing that he is not in the cases listed under items (a), (b), (c), (d), (e) and (g) of Article 10 of this Specification as well as the performance bond or does not sign the contract, then the contract may be concluded with the second most advantageous tenderer in economic terms if it is found suitable by the contracting officer. In this case, it shall be checked if the second most advantageous tenderer in economic terms is prohibited and shall be required to submit the documents evidencing that he is not in the cases listed under items (a), (b), (c), (d), (e) and (g) of Article 10 as per Article 38.1 of this Specification prior to the approval by the contracting officer.
48.4. Furthermore, the tenderer that does not conclude a contract according to the applicable procedures apart from force majeure even though the said tenderer is the second most advantageous tenderer in economic terms shall be prohibited from participating in any procurement held by all public authorities and bodies as stipulated in the relevant Law for a period up to one year, but not less than six months as per Article 58 of Law No. 4734.
50.1. The share of Public Procurement Authority shall be invested to the accounts of the Authority before the contract is signed if the contract price exceeds the amount specified in sub-item (1) of paragraph (j) of Article 53 of Law No. 4734.
50.5. Taxes, levies and charges concerning the execution of Contract shall be borne by the Contractor.
51.2. The provisions concerning the progress payments, accrual, deductions and payments are included in the draft contract.
51.3. The contractor has to spend the appropriations specified in the contract for the works for the construction and/or preparation works in compliance with the work program.
51.4. If the contractor carries out more work than the work program not exceeding the contract amount, the amount of such excessive work shall be paid within the boundaries of appropriations.
54.1. The work shall commence within ………………. (in figures and words) ………………….. calendar days following the notification of the proceed to work to the contractor or the address indicated for notifications by the Contracting Entity following the execution of the contract (in respect of works subject to registration by Court of Accounts, following such registration).
54.2. The duration of work shall be ………………… (in figures and words) ………………….. calendar days following the hand-over of the site.
54.3. The days when works cannot be carried out as per Article 55 of this Specification have been taken into account in calculation of this period. The contractor cannot claim extension of time on the grounds that he has not carried out works during such time.
e) Other cases determined by the Public Procurement Authority when necessary.
56.3. Furthermore, in the event that the Contracting Entity does not fulfill the contractual obligations (delay in delivering the worksite, approval of the projects, lack of appropriations etc.) set forth in the contract and General Specification for Works within the stipulated duration without any default of the contractor, and any delay occurs with reasons not caused by the contractor, and the work is not completed in time, the situation shall be reviewed by the Contracting Entity upon the request by the contractor provided that this hinders the performance of the contract and the contractor does not have sufficient power to eliminate the hindrance, and the Contracting Entity may extend the time for a part of or whole work according to the nature of the work.
57.2. If it is revealed that the work cannot be completed under such circumstances, the account shall be settled according to the general provisions without any increase. However, in this case, the contractor shall be liable to perform the whole work according to the provisions of the tender document and contract.
57.3. If it is revealed that the work can be completed with a price less than 80% of the contract price, the contractor shall be obliged to complete the works. In this case, the contractor shall be paid 80% of the contract price and 5% of the price difference between the contract prices and the amount of work performed in return for the actual expenses incurred and profit of the contractor.

References: Art. 58
 Art. 59
 Art. 59
 Art. 60
 Art. 61
 Art. 62
 Art. 62
 Art. 62
 Art. 62
 Art. 63
 Art. 63
 Art. 64