Source: http://www.hcm.uni-bonn.de/about-hcm/data-protection/
Timestamp: 2019-04-23 02:36:23+00:00

Document:
Please note: This English translation of the "Datenschutzerklärung nach der DSGVO" of HCM is intended only as a convenience to non-German-reading guests. Only the German text is legally binding. In the event of any conflict between the English and German text, its structure, meaning or interpretation, the German text, its structure, meaning or interpretation shall prevail.
We categorically only process personal data of our users if this is necessary to provide a functional website as well as our contents and services. The processing of personal data of our users generally takes place only after consent of the user. An exception applies in those cases where prior consent cannot be obtained for justified reasons and the processing of the data is permitted by law.
Insofar as we obtain the consent of the data subject for the processing of personal data, Art. 6 (1) lit. a EU General Data Protection Regulation (GDPR) serves as the legal basis. In the processing of personal data required for the performance of a contract to which the data subject is party, Art. 6 (1) lit. b GDPR serves as the legal basis. This also applies to processing operations that are necessary to carry out pre-contractual measures. If processing is necessary for compliance with a legal obligation to which the University of Bonn is subject, Art. 6 (1) lit. c GDPR serves as the legal basis. In the event that processing is necessary in order to protect the vital interests of the data subject or of another natural person, Article 6 (1) lit. d GDPR serves as the legal basis. If processing is necessary for the performance of a task which is in the public interest or to exercise official authority which has been transferred to the university, Art. 6 (1) lit. e GDPR serves as the legal basis for processing.
The personal data of the data subject will be erased or blocked as soon as the purpose of storage ceases to apply. Data may be stored beyond this point in time if this has been provided for by the European or national legislator in EU regulations, laws or other provisions to which the controller is subject. The data will also be blocked or erased if a storage period prescribed by the aforementioned standards expires, unless there is a need for further storage of the data for the conclusion or fulfilment of a contract.
The log files contain IP addresses or other data that enable an assignment to a user. This may for instance be the case if the link to the website from which the user accesses the website or the link to the website to which the user switches contains personal data. The data are also stored in the log files of our system. These data are not stored together with other personal data of the user.
The temporary storage of the IP address by the system is necessary to enable the website to be delivered to the user's computer. For this purpose, the IP address of the user must remain stored for the duration of the session. The data are stored in log files to ensure the functionality of the website. In addition, the data help to optimize the website and to ensure the security of our information technology systems. An evaluation of the data for marketing purposes does not take place in this context.
The collection of the data for the provision of the website and the storage of the data in log files are absolutely necessary for the operation of the website. There is thus no possibility of objection on the part of the user.
The user data collected by technically necessary cookies are not used to create user profiles. The analysis cookies are used to improve the quality of our website and its content. Analysis cookies tell us how the website is used, which means we are able to constantly optimize our offer.
On our website, you can subscribe to two free newsletters via a form: one for HCM News and one for the announcement of public events via the cloud service MailChimp. When registering for these newsletters, all data from the registration form are transmitted to us.
No data are passed on to third parties in connection with data processing for the sending of newsletters. The data will be used exclusively for sending the newsletter.
The legal basis for the processing of the data after registration for the newsletter by the user is Art. 6 (1) lit. a GDPR.
The user's email address is collected to send the newsletter. The collection of other personal data as part of the registration process serves to prevent misuse of the services or the email address used.
The data will be erased as soon as they are no longer necessary to achieve the purpose for which they were collected. The user's email address is stored for as long as the subscription to the newsletter is active.
The subscription to the newsletter can be cancelled by the affected user at any time. There is a corresponding link in every newsletter for this purpose. This also makes it possible to revoke your consent to the storage of personal data collected during the registration process.
On our website, in particular, on the subpages of the website of the Hausdorff Research Institute for Mathematics (www.him.uni-bonn.de) and the Hausdorff School for Advanced Studies in Mathematics (www.hsm.uni-bonn.de), we offer users of our website the opportunity to register and apply for different scientific events. The data are entered into an input mask, transmitted to us and stored. A transfer of data to third parties does not take place. The following data are collected during the registration and application processes: name, nationality, date of birth, place of birth, gender, dates of the planned stay, academic status and date of (expected) PhD, professional and private contact data, and additional documents as the letter of intent, research statement, letters of recommendation, and CV.
The user's consent to the processing of these data is obtained as part of the registration process.
By registering the user agrees to appear on the online list of participants with their name and institution, on conference photos and in event calendars with title and abstract of held lectures. For the publication of video recordings, a separate explicit permission is obtained.
The legal basis for the processing of the data, if consent by the user has been provided, is Art. 6 (1) lit. a GDPR. If the registration serves the fulfilment of a contract to which the user is a party or the implementation of pre-contractual measures, the additional legal basis for the processing of the data is Art. 6 (1) lit. b GDPR.
A registration of the user is necessary for the provision of certain contents and services on the website. The data are collected in order to communicate with the registered / applying persons and to provide them with services such as the provision of accommodation or payment of fellowships, travel expenses, etc. In addition, the data are needed for the generation of statistics, as requested for example by the German Research Foundation (DFG).
This applies to the data collected during the registration process if the registration on our website is suspended or changed.
As a user you have the possibility to cancel the registration at any time. You can change the data stored about you at any time. A deletion of the data can be requested via the email address dsgvo(at)hcm.uni-bonn.de.
(8) the existence of automated decision-making including profiling in accordance with Art. 22 (1) and (4) GDPR and, at least in these cases, meaningful information on the logic involved and the scope and intended effects of such processing on the data subject.
You have the right to request information as to whether the personal data concerning you are transmitted to a third country or to an international organization. In this context, you may request to be informed of the appropriate guarantees pursuant to Art. 46 GDPR in connection with the transmission. Where data are processed for scientific, historical or statistical research purposes, the right of access may be limited to the extent that it is likely to render impossible or be seriously prejudicial to the realization of the research or statistical purposes and the limitation is necessary for the fulfilment of the research or statistical purposes.
You have the right to correct and/or complete your data towards the controller if the personal data processed concerning you are incorrect or incomplete. The controller must make the correction without delay. Where data are processed for scientific, historical or statistical research purposes, the right of correction may be limited to the extent that it is likely to render impossible or be seriously prejudicial to the realization of the research or statistical purposes and the limitation is necessary for the fulfilment of the research or statistical purposes.
(4) if you have filed an objection to the processing pursuant to Art. 21 (1) GDPR and it has not yet been determined whether the legitimate reasons of the controller outweigh your reasons.
If the processing of personal data concerning you has been restricted, such data may only be processed - except for being stored - with your consent or for the purpose of asserting, exercising or defending rights or protecting the rights of another natural or legal person or on grounds of an important public interest of the Union or a Member State.
Where data are processed for scientific, historical or statistical research purposes, the right of limitation of processing may be limited to the extent that it is likely to render impossible or be seriously prejudicial to the realization of the research or statistical purposes and the limitation is necessary for the fulfilment of the research or statistical purposes.
(2) You withdraw your consent on which the processing was based in accordance with Art. 6 (1) lit. a GDPR or Art. 9 (2) lit. a GDPR and there is no other legal basis for processing.
(3) You object to processing in accordance with Art. 21 (1) GDPR and there are no overriding legitimate reasons for processing, or you object to processing in accordance with Art. 21 (2) GDPR.
(5) The erasure of your personal data is necessary to fulfil a legal obligation under Union or Member State law which the controller is subject to.
If the controller has made the personal data concerning you public and is obliged to erase it pursuant to Art. 17 (1) GDPR, he shall take appropriate measures, including technical measures, taking into account the available technology and the implementation costs, to inform data processors who process the personal data that you as the data subject have requested the erasure of all links to these personal data or of copies or replications of these personal data.
If you have exercised your right to have the controller correct, erase or limit the processing, the controller is obliged to inform all recipients to whom the personal data concerning you have been disclosed of this correction or erasure of the data or the restriction on processing, unless this proves impossible or involves a disproportionate effort. You have the right to be informed of such recipients by the controller.
In exercising this right, you further also have the right to request that the personal data concerning you be transferred directly from one controller to another controller, insofar as this is technically feasible. The freedoms and rights of other persons must not be affected by this. The right to data portability shall not apply to the processing of personal data necessary for the performance of a task in the public interest or in the exercise of official authority conferred on the controller.
You have the right to object at any time, for reasons arising from your particular situation, to the processing of personal data concerning you under Art. 6 (1) lit. e GDPR; this also applies to any profiling based on these provisions. In the event of an objection, the controller will no longer process the personal data concerning you unless the controller can demonstrate compelling legitimate grounds for the processing which override your interests, rights and freedoms or if the processing is required for the establishment, exercise or defense of legal claims. In the case of data processing for scientific, historical or statistical research purposes pursuant to Art. 89 (1) GDPR, you also have the right to object to the processing of personal data concerning you for reasons arising from your particular situation, unless the processing is necessary to fulfil a task in the public interest.
You have the right to not be subject to a decision based exclusively on automated processing - including profiling - that has legal effect against you or significantly impairs you in a similar manner.
(3) is made with your express consent..
However, these decisions may not be based on special categories of personal data pursuant to Art. 9 (1) GDPR, unless Art. 9 (2) lit. a or g GDPR applies and appropriate measures have been taken to protect your rights and freedoms and your legitimate interests. In the cases referred to in (1) and (3), the controller shall take reasonable measures to safeguard your rights, freedoms and legitimate interests, including at least the right to obtain the intervention of a person by the controller, the right to state one’s own position and to challenge the decision.
Without prejudice to any other administrative or judicial remedy, you have the right to lodge a complaint with a supervisory authority, in particular in the Member State where you are staying, working or suspected of infringing, if you believe that the processing of personal data concerning you is in breach of the EU General Data Protection Regulation. The supervisory authority with which the complaint has been lodged shall inform the complainant of the status and results of the complaint, including the possibility of a judicial remedy under Art. 78 GDPR. The competent supervisory authority is: Landesbeauftragte für Datenschutz und Informationsfreiheit Nordrhein-Westfalen, PO Box 20 04 44, D-40102 Düsseldorf.

References: Art. 6
 Art. 6
 Art. 6
 Art. 6
 Art. 6
 Art. 6
 Art. 6
 Art. 22
 Art. 46
 Art. 21
 Art. 6
 Art. 9
 Art. 21
 Art. 21
 Art. 17
 Art. 6
 Art. 89
 Art. 9
 Art. 9
 Art. 78