Source: https://www.instituteofepidermalcelltherapy.com/regulations/waxing-regulations.html
Timestamp: 2019-04-19 16:43:52+00:00

Document:
The following words and terms when used in this chapter shall have the following meaning, unless the context clearly indicates otherwise. All terms defined in Chapter 7 (§ 54.1-700 et seq.) of Title 54.1 of the Code of Virginia are incorporated in this chapter.
“Direct supervision” means that a Virginia licensed cosmetologist, or wax technician shall be present in the waxing salon at all times when services are being performed by a temporary license holder.
"Endorsement" means a method of obtaining a license by a person who is currently licensed in another state.
"Licensee" means any individual, partnership, association, limited liability company, or corporation holding a license issued by the Board for Barbers and Cosmetology, as defined in § 54.1-700 of the Code of Virginia.
"Reinstatement" means having a license or certificate restored to effectiveness after the expiration date has passed.
Virginia Department of Education or the Virginia Department of Corrections.
18 VAC 41-40-20. General requirements for a wax technician license.
The applicant shall be in good standing as a licensed wax technician in every jurisdiction where licensed. The applicant shall disclose to the board at the time of application for licensure any disciplinary action taken in another jurisdiction in connection with the applicant's practice as a wax technician. The applicant shall disclose to the board at the time of application for licensure whether he has been previously licensed in Virginia as a wax technician.
The applicant shall sign, as part of the application, a statement certifying that the applicant has read and understands the Virginia wax technician license laws and the regulations of the board.
In accordance with § 54.1-204 of the Code of Virginia, the applicant shall not have been convicted in any jurisdiction of a misdemeanor or felony which directly relates to the profession of waxing. The board shall have the authority to determine, based upon all the information available, including the applicant’s record of prior convictions, if the applicant is unfit or unsuited to engage in the profession of waxing. The board will decide each case by taking into account the totality of the circumstances. Any plea of nolo contendere shall be considered a conviction for the purposes of this section. The applicant shall provide a certified copy of a final order, decree or case decision by a court with the lawful authority to issue such order, decree or case decision, and such copy shall be admissible as prima facie evidence of such conviction. This record shall be forwarded by the applicant to the board within 10 days after all appeal rights have expired.
The applicant shall provide evidence satisfactory to the board that the applicant has passed the board-approved examination, administered either by the board or by independent examiners.
Training in the Commonwealth of Virginia. Any person completing an approved wax technician training program in a Virginia licensed waxing school, or a Virginia public school’s wax technician program approved by the state Department of Education, or training that is substantially equivalent to the Virginia program shall be eligible for examination.
Training outside of the Commonwealth of Virginia, but within the United States and its territories.
Any person completing a wax technician training program or training that is substantially equivalent to the Virginia program but is outside of the Commonwealth of Virginia must submit to the board documentation of the successful completion of 115 hours of training to be eligible for examination. If less than 115 hours of wax technician training was completed, an applicant must submit a certificate, diploma or other documentation acceptable to the board verifying the completion of a substantially equivalent wax technician course and documentation of six months of wax technician work experience in order to be eligible for the wax technician examination.
18 VAC 41-40-30. License by endorsement.
Upon proper application to the board, any person currently licensed to practice as a wax technician, or esthetician, or who is a licensed wax technician instructor in any other state or jurisdiction of the United States and who has completed both a training program and a written and practical examination that is substantially equivalent to that required by these regulations, may be issued a wax technician license or a wax technician instructor certificate, respectively, without an examination. The applicant must also meet the requirements set forth in 18 VAC 41-40-20.A.
18 VAC 41-40-40. Exceptions to training requirements.
Virginia licensed cosmetologists shall be eligible for the wax technician examination.
Any wax technician applicant having been trained as a wax technician in any Virginia state institution shall be eligible for the wax technician examination.
Any wax technician applicant having a minimum of two years experience in waxing in the United States armed forces and having provided documentation satisfactory to the board of that experience shall be eligible for the examination.
18 VAC 41-40-50. Examination requirements and fees.
Applicants for initial licensure shall pass both a practical and written examination approved by the board. The examinations may be administered by the board or by a designated testing service.
The fee for examination or reexamination is subject to contracted charges to the board by an outside vendor. These contracts are competitively negotiated and bargained for in compliance with the Virginia Public Procurement Act (§2.2-4300 et seq. of the Code of Virginia). Fees may be adjusted and charged to the candidate in accordance with these contracts. The fee shall not exceed $225.00 per candidate.
18 VAC 41-40-60. Reexamination requirements.
18 VAC 41-40-70. Examination administration.
The examinations may be administered by the board or the designated testing service. The practical examination shall be supervised by a chief examiner.
Every wax technician examiner shall hold a current Virginia wax technician or cosmetologist license, have three or more years of active experience as a licensed professional and be currently practicing in the waxing profession. Examiners shall attend training workshops sponsored by the board or by a testing service acting on behalf of the board.
No certified wax technician or cosmetology instructor who is currently teaching or is a school owner shall be an examiner.
Each wax technician chief examiner shall hold a current Virginia wax technician or cosmetologist license, have five or more years of active experience in the waxing profession, have three years of active experience as an examiner, and be currently practicing in the waxing profession. Chief examiners shall attend training workshops sponsored by the board or by a testing service acting on behalf of the board.
18 VAC 41-40-80. Wax technician temporary license.
A temporary license to work under the supervision of a currently licensed wax technician or cosmetologist may be issued only to applicants for initial licensure that the board finds eligible for examination. There shall be no fee for a license.
The temporary license shall remain in force for 45 days following the examination date. The examination date shall be the first test date after the applicant has successfully submitted an application to the board that an examination is offered to the applicant by the board.
Any person continuing to practice waxing services after a temporary license has expired may be prosecuted and fined by the Commonwealth under §§ 54.1-111.A.1 and 54.1-202 of the Code of Virginia.
18 VAC 41-40-90. General requirements for a wax technician instructor certificate.
Passes an examination in wax technician instruction, administered by the board or by a testing service acting on behalf of the board.
Applicants passing the examination for a wax technician instructor certificate shall be required to maintain a wax technician license.
18 VAC 41-40-100. Salon license.
Any individual wishing to operate a waxing salon shall obtain a salon license in compliance with § 54.1-704.1 of the Code of Virginia.
A waxing salon license shall not be transferable and shall bear the same name and address of the business. Any changes in the name, address, or ownership of the salon shall be reported to the board in writing within 30 days of such changes. New owners shall be responsible for reporting such changes in writing to the board within 30 days of the changes.
In the event of a closing of a waxing salon, the board must be notified by the owners in writing within 30 days of the closing, and the license must be returned by the owners to the board.
18 VAC 41-40-110. School license.
Any individual wishing to operate a wax technician school shall obtain a school license in compliance with § 54.1-704.2 of the Code of Virginia. All instruction and training of wax technicians shall be conducted under the direct supervision of a certified cosmetology or wax technician instructor.
A wax technician school license shall not be transferable and shall bear the same name and address as the school. Any changes in the name or address of the school shall be reported to the board in writing within 30 days of such change. The name of the school must indicate that it is an educational institution. All signs, or other advertisements, must reflect the name as indicated on the license issued by the board and contain language indicating it is an educational institution.
In the event of a school closing, the board must be notified by the owners in writing within 30 days of the closing, and the license must be returned.
amended, Volume 30, Issue 10, eff. March 1, 2014.
18 VAC 41-40-140. License renewal required.
All wax technician licenses and waxing salon licenses shall expire two years from the last day of the month in which they were issued.
All wax technician instructor certificates shall expire on the same date as the certificate holder’s license expiration date.
All school licenses shall expire on December 31 of each even numbered year.
18 VAC 41-40-150. Notice of renewal.
The Department of Professional and Occupational Regulation will mail a renewal notice to the licensee or certificate holder outlining the procedures for renewal. Failure to receive this notice, however, shall not relieve the licensee or certificate holder of the obligation to renew. If the licensee or certificate holder fails to receive the renewal notice, a copy of the old license or certificate may be submitted as evidence of intent to renew, along with the required fee.
18 VAC 41-40-160. Failure to renew.
When a licensed or certified individual or entity fails to renew its license or certificate within 30 days following its expiration date, the licensee or certificate holder shall apply for reinstatement of the license or certificate by submitting to the Department of Professional and Occupational Regulation a reinstatement application and renewal fee and reinstatement fee.
When a wax technician fails to renew his license within two years following the expiration date, reinstatement is no longer possible. To resume practice, the former licensee shall apply for licensure as a new applicant, shall meet all current application requirements, and shall pass the board’s current examination. Individuals applying for licensure under this section shall be eligible to apply for a temporary license from the board under 18 VAC 41-40-90.
When a wax technician instructor fails to renew his certificate within two years following the expiration date, reinstatement is no longer possible. To resume practice, the former certificate holder shall apply as a new applicant for a wax technician license, shall meet all current application requirements, and shall pass the board’s current examination. Upon receiving the new wax technician license, the individual may apply for a new instructor’s certificate.
When a waxing salon fails to renew its license within two years following the expiration date, reinstatement is no longer possible. To resume practice the former licensee shall apply for licensure as a new applicant and shall meet all current application requirements.
The application for reinstatement for a school shall provide the reasons for failing to renew prior to the expiration date, and a notarized statement that all students currently enrolled or seeking to enroll at the school have been notified in writing that the school's license has expired. All of these materials shall be called the application package. Reinstatement will be considered by the board if the school consents to and satisfactorily passes an inspection of the school by the Department of Professional and Occupational Regulation and if the school’s records are maintained in accordance with 18 VAC 41-40-220 and hours reported in accordance with 18 VAC 41-40-230. Pursuant to 18 VAC 41-40- 170, upon receipt of the reinstatement fee, application package, and inspection results, the board may reinstate the school's license or require requalification or both. If the reinstatement application package and reinstatement fee are not received by the board within six months following the expiration date of the school's license, the board will notify the testing service that prospective graduates of the unlicensed school are not acceptable candidates for the examination. Such notification will be sent to the school and must be displayed in a conspicuous manner by the school in an area that is accessible to the public. No student shall be disqualified from taking the examination because the school was not licensed for a portion of the time the student attended if the school license is reinstated by the board.
When a waxing school fails to renew its license within two years following the expiration date, reinstatement is no longer possible. To resume practice the former licensee shall apply for licensure as a new applicant and shall meet all current application requirements.
The date a renewal fee is received by the Department of Professional and Occupational Regulation, or its agent, will be used to determine whether the requirement for reinstatement of a license or certificate is applicable and an additional fee is required.
When a license or certificate is reinstated, the licensee or certificate holder shall have the same license number and shall be assigned an expiration date two years from the previous expiration date of the license.
A licensee or certificate holder who reinstates his license or certificate shall be regarded as having been continuously licensed or certified without interruption. Therefore, a licensee or certificate holder shall be subject to the authority of the board for activities performed prior to reinstatement.
A licensee or certificate holder who fails to reinstate his license or certificate shall be regarded as unlicensed or uncertified from the expiration date of the license or certificate forward. Nothing in these regulations shall divest the board of its authority to discipline a licensee or certificate holder for a violation of the law or regulations during the period of time for which the individual was licensed or certified.
18 VAC 41-40-170. Applicants for state approval.
Any person, firm, or corporation desiring to operate a waxing school shall submit an application to the board at least 60 days prior to the date for which approval is sought.
Waxing schools under the Virginia Department of Education and Department of Corrections shall be exempt from licensure requirements.
18 VAC 41-40-180. General requirements.
Hold a salon license if the school receives compensation for services provided in its clinic.
Employ a staff of licensed and certified cosmetology or wax technician instructors.
Develop individuals for entry level competency in waxing.
Submit its curricula for board approval.
Wax technician curricula shall be based on a minimum of 115 clock hours and shall include performances in accordance with 18 VAC 41-40-200.
Inform the public that all services are performed by students if the school receives compensation for services provided in its clinic by posting a notice in the reception area of the salon in plain view of the public.
Classroom instruction must be conducted in an area separate from the clinic area where practical instruction is conducted and services are provided.
18 VAC 41-40-190. Curriculum requirements.
18 VAC 41-40-200. Hours of instruction and performances.
Curriculum and performance requirements shall be offered over a minimum of 115 clock hours for waxing.
18 VAC 41-40-210. School identification.
Each waxing school licensed by the board shall identify itself to the public as a teaching institution.
Schools are required to keep upon graduation, termination or withdrawal, written records of hours and performances showing what instruction a student has received for a period of five years after the student terminates or completes the curriculum of the school. These records shall be available for inspection by the department. All records must be kept on the premises of each school.
18 VAC 41-40-230. Hours and performances reported.
Within 30 days of the closing of a licensed waxing school, for any reason, the school shall provide a written report to the board on performances and hours of each of its students who have not completed the program.
18 VAC 41-40-240. Display of license.
Each salon owner or school owner shall ensure that all current licenses, certificates, and temporary licenses issued by the board shall be displayed in the reception area of the salon or school in plain view of the public. Duplicate licenses, certificates, or temporary licenses shall be posted in a like manner in every salon or school location where the regulant provides services.
Each salon owner or school owner shall ensure that no licensee or student performs any service beyond the scope of practice for the wax technician license.
All licensees, certificate holders, and temporary license holders shall operate under the name in which the license, certificate, or temporary license is issued.
18 VAC 41-40-250. Sanitation and safety standards for salons and schools.
Sanitation and safety standards. Any salon, school or facility where waxing services are delivered to the public must be clean and sanitary at all times. Compliance with these rules does not confer compliance with other requirements set forth by federal, state and local laws, codes, ordinances, and regulations as they apply to business operation, physical construction and maintenance, safety, and public health. Licensees and certificate holders shall take sufficient measures to prevent the transmission of communicable and infectious diseases and comply with the sanitation standards identified in this section and shall insure that all employees likewise comply.
Disinfection and storage of implements. All wax pots will be cleaned and disinfected with an EPA registered hospital (grade) and tuberculocidal disinfectant solution with no sticks left standing in the wax at any time.
All furniture, walls, floors, and windows shall be clean and in good repair.
Any disposable material making contact with blood or other body fluid shall be disposed of in a sealed plastic bag and removed from the shop, salon, school or facility in accordance with the guidelines of the Department of Health.
All employees providing client services shall cleanse their hands with an antibacterial product prior to providing services to each client.
All regulated services must be performed in a facility that is in compliance with all applicable building and zoning codes.
In addition to any requirements set forth in this section, all licensees, certificate holders, and temporary license holders shall adhere to regulations and guidelines established by the Virginia Department of Health and the Occupational and Safety Division of the Virginia Department of Labor and Industry.
All salons, schools and facilities shall immediately report the results of any inspection of the salon, or school by the Virginia Department of Health as required by Virginia Code § 54.1-705.
All salons, schools and facilities shall conduct a self-inspection on an annual basis and maintain a self-inspection form on file for 5 years, so that it may be requested and reviewed by the board at its discretion.
18 VAC 41-40-260. Grounds for license revocation or suspension; denial of application, renewal or reinstatement; or imposition of a monetary penalty.
In accordance with § 54.1-204 of the Code of Virginia, the licensee, certificate holder, or temporary license holder has been convicted in any jurisdiction of a misdemeanor or felony which directly relates to the profession of waxing. The board shall have the authority to determine, based upon all the information available, including the regulant’s record of prior convictions, if the regulant is unfit or unsuited to engage in the profession of waxing. The board will decide each case by taking into account the totality of the circumstances. Any plea of nolo contendere shall be considered a conviction for the purposes of this section. The regulant shall provide a certified copy of a final order, decree or case decision by a court with the lawful authority to issue such order, decree or case decision, and such copy shall be admissible as prima facie evidence of such conviction. This record shall be forwarded by the regulant to the board within 10 days after all appeal rights have expired.
The instructor, owner or director is guilty of fraud or deceit in the teaching of waxing.
The owner or operator allows a person who has not obtained a license or a temporary license to practice as a wax technician.
In addition to Subsection A of this section, the board may, in considering the totality of the circumstances, revoke, suspend or refuse to renew or reinstate the license of any licensee or impose a fine as permitted by law, or both, if the board finds that the licensee fails to take sufficient measures to prevent transmission of communicable or infectious diseases or fails to comply with any local, state or federal law or regulation governing the standards of health and sanitation for the practice of waxing.

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