Source: https://cityofhoquiam.com/code/Hoquiam01/Hoquiam0112.html
Timestamp: 2019-04-24 13:51:36+00:00

Document:
1.12.010 Elective and appointive officers.
1.12.050 City treasurer – Powers – Duties.
1.12.060 Merger – Offices of clerk and treasurer.
1.12.070 Finance director – Powers – Duties.
1.12.075 Finance director – Bond required – Amount.
1.12.078 Deputy finance director – Appointment – Powers – Duties.
1.12.080 City clerk – Powers – Duties.
1.12.110 Police judge – Duties.
1.12.120 Police judge – Bond required – Amount.
1.12.130 City attorney – Duties.
1.12.150 Assistant city attorney – How appointed – Duties.
1.12.160 Fire chief – Powers – Duties.
1.12.170 Fire chief – Appointment – Removal.
1.12.210 Assistant fire chief – Appointment – Powers – Duties.
1.12.220 Library trustees – Appointment.
1.12.235 Director of public works – Appointment – Duties.
1.12.261 City administrator – Office established – Appointment and removal.
1.12.262 City administrator – Scope of authority.
1.12.263 City administrator – Duties, powers and responsibilities.
1.12.264 City administrator – Salary.
1.12.270 Eligibility to hold office.
1.12.271 Chief of police – Duties.
1.12.272 Chief – Bond required.
1.12.274 Chief – Appointment – Removal from office.
1.12.276 Deputy police chief – Appointment – Powers – Duties.
1.12.300 Council – Authority to combine offices – Salary limitations.
(1) The elective officers of the city of Hoquiam shall be those prescribed by the laws of the state of Washington for noncharter code cities.
(h) Director of parks and recreation. (Ord. 91-31 § 1, 1991; Ord. 2875 § 1, 1979; Ord. 2806 § 1, 1977; Ord. 2099 § 1, 1959).
The duties of the mayor shall be such as prescribed by the laws of the state of Washington and the ordinances of the city. (Ord. 1216 § 2, 1927).
The duties of councilmen shall be such as prescribed by law and ordinances of the city of Hoquiam. (Ord. 1216 § 3, 1927).
It shall be the duty of the city treasurer to receive and safely keep all moneys belonging to the city, from whatever source derived; to place the same to the credit of the different funds to which they properly belong in books kept for that purpose; to disburse said money by direction of the city council, and in accordance with the provisions made by them and the provisions of the laws of the state of Washington, and to make monthly report to the city council of the condition of the treasury.
The city treasurer shall keep a complete set of books for the city, in which shall be set forth in plain and business-like manner every money transaction of the city, so that the exact condition of the city’s finances can be ascertained at any time.
The treasurer shall also issue a call for outstanding warrants on any fund upon which warrants have been previously drawn whenever there may be funds in the treasury to pay any or all of such warrants; provided, however, that nothing in this chapter shall be construed as authorizing or permitting the payment of warrants by the city treasurer in any other form or manner than in order of their number of issue against said fund, such call shall be made by publication in the official newspaper of said city for the period of one week, and interest upon such warrants shall cease on the date of such call.
The city treasurer may employ such clerical assistants as may be necessary, in addition to the deputy hereinafter mentioned, subject, however, to the approval and confirmation of the mayor and city council as to the number of such employees and the salaries to be paid. (Ord. 1216 § 5, 1927).
The office of city clerk is merged with the office of city treasurer and shall be known as the office of the finance director. The finance director shall be appointed by the mayor, subject to confirmation of the city council.
The words “city clerk” and “city treasurer,” whenever used in the state law and city code, mean finance director. Any act in the state law or city code required or authorized to be performed by the city clerk or city treasurer shall be performed by the finance director. (Ord. 91-31 § 2, 1991; Ord. 2806 § 1, 1977; Ord. 1216 § 5, 1927).
(1) The duties of the finance director are those prescribed by the laws of the state of Washington and the ordinances of the city for city clerks, city treasurers and finance directors. The financial duties include: financial planning, investing public funds, preparing the annual budget in conjunction with the city administrator, data processing, receiving and safely keeping all city revenue and funds, keeping a complete set of books for the city that sets forth every money transaction of the city in a plain and business-like manner, supervising the accurate and timely payment of city indebtedness and timely collection of city revenues and receivables, providing the accounting for all utilities, cemetery, firemen’s pension fund, special assessments, providing statistical data accumulation, purchasing and services necessary for the finance department, supervising finance department personnel, reporting at least quarterly to the city council on the condition of the treasury and other duties, as the mayor directs or as required by ordinance or resolution of the city council.
(2) The clerical duties include: keeping the corporate seal and all papers belonging to the city, attending city council meetings, keeping a journal of its proceedings and records of all resolutions and ordinances, preparing and mailing the minutes of the preceding council meeting to the elected and appointed city officers, signing all warrants and licenses issued pursuant to city ordinances, signing all deeds, leases, contracts, bonds, and other documents when authorized by the council, keeping a record of all licenses issued with the names of the persons to whom issued, the date of issue, the period of the license’s validity, and the fee paid, and performing other duties as the mayor or city administrator directs or as required by ordinance or resolution of the council. (Ord. 95-15 § 1, 1995; Ord. 91-31 § 3, 1991; Ord. 2806 § 1, 1977; Ord. 1216 § 6, 1927).
The finance director shall, before entering upon the duties of the office, execute a surety company bond to the city of Hoquiam in the penal sum of fifty thousand dollars, conditioned as required by law, which bond shall be approved by the mayor and city council and filed in the office of the finance director. (Ord. 2806 § 1, 1977).
The finance director shall appoint a deputy finance director (deputy clerk-treasurer), which appointment shall be subject to the approval and confirmation of the mayor. The deputy finance director shall perform such duties as may be required from time to time by the finance director, the mayor or the city administrator. The deputy finance director shall fill the finance director’s position during the absence or inability of the finance director to act. The finance director shall be responsible for the acts of such deputy. (Ord. 11-16 § 1, 2011; Ord. 95-15 § 2, 1995; Ord. 2806 § 1, 1977).
It shall be the duty of the city clerk to keep the corporate seal, and all papers and documents belonging to the city; to file them in his or her office under proper head; to attend the sittings of the city council and keep a journal of its proceedings and records of all its resolutions and ordinances; on or before Wednesday evening of each week to prepare and mail minutes of the preceding council meeting to the elected and appointed officers of the city; to sign all warrants and licenses issued in pursuance of the orders and ordinances of the city council, and to affix the corporate seal to such licenses; to sign all deeds, leases, contracts, bonds and other documents when authorized by the council; to keep an accurate account, in a suitable book, under proper heads, of all expenditures, of all orders drawn upon the city finance director, and of all warrants issued in pursuance thereof; and to keep an account, in an appropriate book, of all licenses issued, with the names of the persons to whom issued, the date of the issue, time for which the same was granted, and the sums paid therefor, and to perform such other duties as may be required of him or her by the provisions of the laws of the state of Washington or by the ordinances of the city.
The city clerk may employ such clerical assistants as may be necessary, subject, however, to the approval and confirmation of the mayor and city council as to the number of such employees and the salaries to be paid. (Ord. 2221 § 1, 1962; Ord. 1216 § 7, 1927).
The duties of the police judge shall be such as are prescribed by the laws of the state of Washington and the ordinances of the city. The police judge shall submit at the first regular meeting of the city council in each month, in writing, a report in full of the operation of said office. (Ord. 1216 § 9, 1927).
The police judge shall, before entering upon the duty of his office, execute a surety company bond to the city of Hoquiam in the penal sum of one thousand five hundred dollars, conditioned as required by law, which bond shall be approved by the mayor and city council and filed with the city finance director. (Ord. 1216 § 9, 1927).
The city attorney shall be appointed by the mayor subject to confirmation by the city council. The city attorney and any assistants are the legal advisers to the mayor, the city council, and the officers of the city in matters pertaining to their respective offices. The city attorney shall represent the city in all courts in litigation in which the city is a party or directly interested, prosecute all violations of city ordinances, draft ordinances and resolutions, prepare the legal department’s annual budget, make recommendations to the city administrator regarding the hiring, suspension, or discharge of the legal department’s staff, and shall act generally as the attorney for the city and the several departments of the city government. He or she shall perform other duties as the mayor or city administrator directs or as required by ordinance or resolution of the city council. (Ord. 95-15 § 3, 1995; Ord. 91-31 § 4, 1991; Ord. 2806 § 1, 1977; Ord. 1216 § 10, 1927).
If funded by the council, the city attorney may employ assistants to perform the duties assigned by the city attorney. (Ord. 91-31 § 5, 1991; Ord. 2806 § 1, 1977; Ord. 1216 § 10, 1927).
(10) Research and recommend ordinances, resolutions and reports for the mayor, city administrator and council on fire and emergency medical services matters, and perform other duties as the mayor or city administrator directs or as may be required by ordinance or resolution of the council. (Ord. 96-22 § 1, 1996; Ord. 95-15 § 4, 1995; Ord. 91-31 § 6, 1991; Ord. 1216 § 15, 1927).
(1) The chief of the fire department shall be appointed by the mayor, subject to the approval and confirmation of the city council.
(2) Upon satisfactory completion of any probationary period, a fire chief may be removed by the mayor only for just cause. Before such removal, the appointee shall be advised in writing of the grounds constituting just cause for termination and shall be given the opportunity to respond to the notice of the removal.
(3) If the mayor has removed the fire chief for cause and the chief has been given the opportunity to respond, the chief may challenge his or her removal by appeal to the city council within thirty days of the chief’s removal by filing a written request for review with the finance director.
(4) The appointee shall have the right to be represented by legal counsel at the appointee’s expense, to call and cross-examine witnesses, and to present evidence. The appeal shall be in executive session unless the appointee requests a public hearing.
(5) A record of the appeal shall be maintained, together with all exhibits and documentary evidence. The city council may retain independent counsel to advise it during the appeal.
(6) If the city council finds that the removal was made in good faith and for just cause, the removal shall be affirmed. If the council finds that removal was made for insufficient reason or in bad faith upon improper motives, it shall order reinstatement with retroactive pay, benefits, and cost of the appeal, including attorney’s fees.
(7) The decision of the city council may be appealed to the superior court by filing an appeal with the Grays Harbor County Superior Court and serving notice on the finance director within thirty days following the entry of the city council’s findings. The cost of preparing transcripts and exhibits shall be borne by the appealing party. After filing the transcript and exhibits with the court, the court shall affirm the decision unless it finds that the decision was arbitrary and capricious. (Ord. 96-22 § 2, 1996).
The chief of the fire department shall appoint an assistant fire chief, which appointment shall be subject to the approval and confirmation of the mayor. The assistant fire chief shall perform such duties as may be required from time to time by the fire chief, the mayor or the city administrator. The assistant fire chief shall fill the fire chief’s position during the absence or inability of the fire chief to act. The fire chief shall be responsible for the acts of the assistant fire chief. (Ord. 11-15 § 1, 2011; Ord. 95-15 § 5, 1995; Ord. 91-31 § 7, 1991; Ord. 1216 § 16, 1927).
Trustees of the public library shall be appointed from time to time by the mayor, subject to the confirmation of the city council, as now required by the ordinances of the city with reference to such public library. (Ord. 1216 § 17, 1927).
The mayor, subject to the confirmation of the city council, may appoint a person qualified by training and experience as director of public works. The director of public works shall supervise, direct and coordinate all departments within the public works department to provide the most efficient service. The director of public works shall serve as traffic engineer as provided in RCW 46.90.260, be in charge of the equipment rental fund, prepare and submit the department’s annual budget, make recommendations to the city administrator regarding the hiring, suspension, or discharge of employees in the public works department, coordinate crews if expedient and appropriate, and report to the city administrator, mayor and council on the operations of the department and the future needs and plans of the city. The director of public works shall also perform other duties as the mayor or city administrator directs or as may be required by ordinance or resolution of the city council. (Ord. 95-15 § 6, 1995; Ord. 91-31 § 8, 1991; Ord. 2875 § 2, 1979; Ord. 2806 § 1, 1977; Ord. 2223 § 1, 1962).
1.12.260 Director of parks and recreation.
Repealed by Ord. 08-14. (Ord. 95-15 § 7, 1995; Ord. 91-31 § 9, 1991; Ord. 2875 § 2, 1979).
The office of the city administrator is created. The mayor shall appoint a city administrator, subject to confirmation of the city council, who shall serve as the administrative chief of staff for the mayor and liaison officer for the city government and the mayor. All authority and responsibility of the city administrator is derived from the mayor. The mayor retains the ultimate authority and responsibility for the administrative operations of the city. The administrator may be removed as provided by law. (Ord. 91-31 § 10, 1991; Ord. 88-27, 1988).
The city administrator shall assist the mayor and council in the performance of their duties and shall do all things required of him/her by the mayor and the city council in the administration of the business of the city. (Ord. 88-27, 1988).
(i) If the city has no director of public works, act as director of public works. (Ord. 95-15 § 8, 1995; Ord. 91-31 § 11, 1991; Ord. 91-10 § 1, 1991; Ord. 88-27, 1988).
The salary of the city administrator shall be recommended by the mayor and as approved in the annual budget. (Ord. 88-27, 1988).
Eligibility to hold an elective or appointive office in the city of Hoquiam shall be as prescribed by the laws of the state of Washington. (Ord. 2286 § 1, 1964; Ord. 1216 § 23, 1927).
The chief of police is responsible for planning, organizing, and directing all functions of the city’s police department to protect life, liberty, and property through efficient law enforcement and preservation of peace.
(10) Perform other duties as the mayor or city administrator directs or as required by ordinance or resolution of the council. (Ord. 95-15 § 9, 1995; Ord. 91-31 § 12, 1991).
The chief of police, before entering upon the duties of his office, shall execute a surety company bond to the city of Hoquiam in the penal sum of one thousand dollars, conditioned as required by law, which bond shall be approved by the mayor and city council and filed with the city finance director. (Ord. 91-31 § 13, 1991).
(1) The police chief shall be appointed by the mayor, as confirmed by the council.
(2) When a vacancy occurs in the position of police chief, the selection process shall be open to eligible applicants from both within and outside the department and shall be designed to determine the most qualified applicants on the basis of knowledge, abilities, experience and education.
(3) Upon satisfactory completion of any probationary period, a police chief may be removed by the mayor only for just cause. Before such removal, the appointee shall be advised in writing of the grounds constituting just cause for termination and shall be given the opportunity to respond to the notice of the removal.
(4) If the mayor has removed the police chief for cause and the chief has been given the opportunity to respond, the chief may challenge his or her removal by appeal to the city council within thirty days of the chief’s removal, by filing a written request for review with the finance director.
(5) The appointee shall have the right to be represented by legal counsel at the appointee’s expense, to call and cross-examine witnesses, and to present evidence. The appeal shall be in executive session unless the appointee requests a public hearing.
(6) A record of the appeal shall be maintained, together with all exhibits and documentary evidence. The city council may retain independent legal counsel to advise it during the appeal.
(7) If the city council finds that the removal was made in good faith and for just cause, the removal shall be affirmed. If the council finds that removal was made for insufficient reason or in bad faith upon improper motives, it shall order reinstatement with retroactive pay, benefits, and cost of the appeal, including attorney’s fees.
(8) The decision of the city council may be appealed to the superior court by filing an appeal within the Grays Harbor County Superior Court and serving notice on the finance director within thirty days following the entry of the city council’s findings. The cost of preparing transcripts and exhibits shall be borne by the appealing party. After filing the transcript and exhibits with the court, the court shall affirm the decision unless it finds that the decision was arbitrary and capricious. (Ord. 91-31 § 13, 1991; Ord. 91-9 § 2, 1991).
The chief of the police department shall appoint a deputy police chief, which appointment shall be subject to the approval and confirmation of the mayor. The deputy police chief shall perform such duties as may be required from time to time by the police chief, the mayor or the city administrator. The deputy police chief shall fill the police chief’s position during the absence or inability of the police chief to act. The police chief shall be responsible for the acts of the deputy police chief. (Ord. 11-14 § 1, 2011).
All bonds required by this chapter shall be conditioned for the faithful performance of the duties of such offices, including in the same bond, the duties of all offices of which the incumbent may be made ex officio incumbent. All the provisions of any law of this city relating to official bonds of officers shall apply to such. (Ord. 1216 § 24, 1927).
The city council may at any time, by resolution, order and direct that two or more of the offices enumerated in this chapter shall be filled by one person, in which event the salary of such consolidated offices shall be such as may be fixed by the city council, but shall not exceed the consolidated amounts set forth in this chapter for such salaries. (Ord. 1216 § 26, 1927).
See RCW 35.23.140. See also Chapter 1.57, Ordinances.

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