Source: https://iea.uoregon.edu/coded-agreement-with-all-codes/3176
Timestamp: 2019-04-22 10:03:24+00:00

Document:
Art.1.1x.n (n) To encourage information-sharing on the international timber market.
Art.2.11 11. "Freely usable currencies" means the deutsche mark, the French franc, the Japanese yen, the pound sterling, the United States dollar and any other currency which has been designated from time to time by a competent international monetary organization as being in fact widely used to make payments for international transactions and widely traded in the principal exchange markets.
Art.3.2 2. The Organization shall function through the Council established under article 6, the committees and other subsidiary bodies referred to in article 26 and the Executive Director and staff.
Art.3.3 3. The headquarters of the Organization shall be in Yokohama, unless the Council, by special vote, decides otherwise.
Art.3.4 4. The headquarters of the Organization shall at all times be located in the territory of a member.
Art.5.2 2. In the case of voting on matters within their competence, such intergovernmental organizations shall vote with a number of votes equal to the total number of votes attributable to their member States in accordance with article 10. In such cases, the member States of such intergovernmental organizations shall not be entitled to exercise their individual voting rights.
Art.6.1 1. The highest authority of the Organization shall be the International Tropical Timber Council, which shall consist of all the members of the Organization.
Art.6.2 2. Each member shall be represented in the Council by one representative and may designate alternates and advisers to attend sessions of the Council.
Art.6.3 3. An alternate representative shall be empowered to act and vote on behalf of the representative during the latter's absence or in special circumstances.
Art.7.1 1. The Council shall exercise all such powers and perform or arrange for the performance of all such functions as are necessary to carry out the provisions of this Agreement.
Art.7.2 2. The Council shall, by special vote, adopt such rules and regulations as are necessary to carry out the provisions of this Agreement and as are consistent therewith, including its own rules of procedure and the financial rules and staff regulations of the Organization. Such financial rules shall, inter alia, govern the receipt and expenditure of funds under the Administrative Account, the Special Account and the Bali Partnership Fund. The Council may, in its rules of procedure, provide for a procedure whereby it may, without meeting, decide specific questions.
Art.7.3 3. The Council shall keep such records as are required for the performance of its functions under this Agreement.
Art.8.1 1. The Council shall elect for each calendar year a Chairman and a Vice Chairman, whose salaries shall not be paid by the Organization.
Art.8.2 2. The Chairman and the Vice-Chairman shall be elected, one from among the representatives of producing members and the other from among the representatives of consuming members. These offices shall alternate each year between the two categories of members, provided, however, that this shall not prohibit the re-election of either or both, under exceptional circumstances, by special vote of the Council.
Art.8.3 3. In the temporary absence of the Chairman, the Vice-Chairman shall act in his place. In the temporary absence of both the Chairman and the Vice Chairman, or in the absence of one or both of them for the rest of the term for which they were elected, the Council may elect new officers from among the representatives of the producing members and/or from among the representatives of the consuming members, as the case may be, on a temporary basis or for the rest of the term for which the predecessor or predecessors were elected.
Art.9.1 1. As a general rule, the Council shall hold at least one regular session a year.
Art.9.2.c (c) Members holding at least 500 votes.
Art.9.3 3. Sessions of the Council shall be held at the headquarters of the Organization unless the Council, by special vote, decides otherwise. If on the invitation of any member the Council meets elsewhere than at the headquarters of the Organization, that member shall pay the additional cost of holding the meeting away from headquarters.
Art.9.4 4. Notice of any sessions and the agenda for such sessions shall be communicated to members by the Executive Director at least six weeks in advance, except in cases of emergency, when notice shall be communicated at least seven days in advance.
Art.10.1 1. The producing members shall together hold 1,000 votes and the consuming members shall together hold 1,000 votes.
Art.10.2.c (c) Three hundred votes shall be distributed among the producing members in proportion to the average of the values of their respective net exports of tropical timber during the most recent three-year period for which definitive figures are available.
Art.10.3 3. Notwithstanding the provisions of paragraph 2 of this article, the total votes allocated to the producing members from the African region, calculated in accordance with paragraph 2 of this article, shall be distributed equally among all producing members from the African region. If there are any remaining votes, each of these votes shall be allocated to a producing member from the African region: the first to the producing member which is allocated the highest number of votes calculated in accordance with paragraph 2 of this article, the second to the producing member which is allocated the second highest number of votes, and so on until all the remaining votes have been distributed.
Art.10.5 5. The votes of the consuming members shall be distributed as follows: each consuming member shall have 10 initial votes: the remaining votes shall be distributed among the consuming members in proportion to the average volume of their respective net imports of tropical timber during the three-year period commencing four calendar years prior to the distribution of votes.
Art.10.6 6. The Council shall distribute the votes for each financial year at the beginning of its first session of that year in accordance with the provisions of this article. Such distribution shall remain in effect for the rest of that year, except as provided for in paragraph 7 of this article.
Art.10.7 7. Whenever the membership of the Organization changes or when any member has its voting rights suspended or restored under any provision of this Agreement, the Council shall redistribute the votes within the affected category or categories of members in accordance with the provisions of this article. The Council shall, in that event, decide when such redistribution shall become effective.
Art.10.8 8. There shall be no fractional votes.
Art.11.1 1. Each member shall be entitled to cast the number of votes it holds and no member shall be entitled to divide its votes. A member may, however, cast differently from such votes any votes which it is authorized to cast under paragraph 2 of this article.
Art.11.2 2. By written notification to the Chairman of the Council, any producing member may authorize, under its own responsibility, any other producing member, and any consuming member may authorize, under its own responsibility, any other consuming member, to represent its interests and to cast its votes at any meeting of the Council.
Art.11.3 3. When abstaining, a member shall be deemed not to have cast its votes.
Art.12.1 1. The Council shall endeavour to take all decisions and to make all recommendations by consensus. If consensus cannot be reached, the Council shall take all decisions and make all recommendations by a simple distributed majority vote, unless this Agreement provides for a special vote.
Art.12.2 2. Where a member avails itself of the provisions of article 11, paragraph 2, and its votes are cast at a meeting of the Council, such member shall, for the purposes of paragraph 1 of this article, be considered as present and voting.
Art.13.1 1. The quorum for any meeting of the Council shall be the presence of a majority of members of each category referred to in article 4, provided that such members hold at least two thirds of the total votes in their respective categories.
Art.13.2 2. If there is no quorum in accordance with paragraph 1 of this article on the day fixed for the meeting and on the following day, the quorum on the subsequent days of the session shall be the presence of a majority of members of each category referred to in article 4, provided that such members hold a majority of the total votes in their respective categories.
Art.13.3 3. Representation in accordance with article 11, paragraph 2, shall be considered as presence.
Art.14.2 2. The Organization shall, to the maximum extent possible, utilize the facilities, services and expertise of existing intergovernmental, governmental or non-governmental organizations, in order to avoid duplication of efforts in achieving the objectives of this Agreement and to enhance the complementarity and the efficiency of their activities.
Art.15.1x The Council may invite any non-member Government or any of the organizations referred to in article 14, article 20 and article 29, interested in the activities of the Organization to attend as observers any of the meetings of the Council.
Art.16.1 1. The Council shall, by special vote, appoint the Executive Director.
Art.16.2 2. The terms and conditions of appointment of the Executive Director shall be determined by the Council.
Art.16.3 3. The Executive Director shall be the chief administrative officer of the Organization and shall be responsible to the Council for the administration and operation of this Agreement in accordance with decisions of the Council.
Art.16.4 4. The Executive Director shall appoint the staff in accordance with regulations to be established by the Council. The Council shall, by special vote, decide the number of executive and professional staff the Executive Director may appoint. Any changes in the number of executive and professional staff shall be decided by the Council by special vote. The staff shall be responsible to the Executive Director.
Art.16.5 5. Neither the Executive Director nor any member of the staff shall have any financial interest in the timber industry or trade, or associated commercial activities.
Art.16.6 6. In the performance of their duties, the Executive Director and staff shall not seek or receive instructions from any member or from any authority external to the Organization. They shall refrain from any action which might reflect adversely on their positions as international officials ultimately responsible to the Council. Each member shall respect the exclusively international character of the responsibilities of the Executive Director and staff and shall not seek to influence them in the discharge of their responsibilities.
Art.17.1 1. The Organization shall have legal personality. It shall in particular have the capacity to contract, to acquire and dispose of movable and immovable property, and to institute legal proceedings.
Art.17.3 3. The Organization may conclude, with one or more countries, agreements to be approved by the Council relating to such capacity, privileges and immunities as may be necessary for the proper functioning of this Agreement.
Art.17.4 4. If the headquarters of the Organization is moved to another country, the member in question shall, as soon as possible, conclude with the Organization a headquarters agreement to be approved by the Council. Pending the conclusion of such an agreement, the Organization shall request the new host Government to grant, within the limits of its national legislation, exemption from taxation on remuneration paid by the Organization to its employees, and on the assets, income and other property of the Organization.
Art.17.5.c (c) In the event of the Organization ceasing to exist.
Art.18.1.d (d) Such other accounts as the Council shall deem appropriate and necessary.
Art.18.2 2. The Executive Director shall be responsible for the administration of these accounts and the Council shall make provision therefor in the financial rules of the Organization.
Art.19.1 1. The expenses necessary for the administration of this Agreement shall be brought into the Administrative Account and shall be met by annual contributions paid by members in accordance with their respective constitutional or institutional procedures and assessed in accordance with paragraphs 3, 4 and 5 of this article.
Art.19.2 2. The expenses of delegations to the Council, the committees and any other subsidiary bodies of the Council referred to in article 26 shall be met by the members concerned. In cases where a member requests special services from the Organization, the Council shall require that member to pay the costs of such services.
Art.19.3 3. Before the end of each financial year, the Council shall approve the administrative budget of the Organization for the following financial year and shall assess the contribution of each member to that budget.
Art.19.4 4. The contribution of each member to the administrative budget for each financial year shall be in the proportion which the number of its votes at the time the administrative budget for that financial year is approved bears to the total votes of all the members. In assessing contributions, the votes of each member shall be calculated without regard to the suspension of any member's voting rights or any redistribution of votes resulting therefrom.
Art.19.5 5. The initial contribution of any member joining the Organization after the entry into force of this Agreement shall be assessed by the Council on the basis of the number of votes to be held by that member and the period remaining in the current financial year, but the assessment made upon other members from the current financial year shall not thereby be altered.
Art.19.6 6. Contributions to administrative budgets shall become due on the first day of each financial year. Contributions of members in respect of the financial year in which they join the Organization shall be due on the date on which they become members.
Art.19.8 8. A member whose rights have been suspended under paragraph 7 of this article shall remain liable to pay its contribution.
Art.20.1.b (b) The Project Sub-Account.
Art.20.3 3. The resources of the Special Account shall be used only for approved pre projects or projects.
Art.20.4 4. All expenditures under the Pre-Project Sub-Account shall be reimbursed from the Project Sub-Account if projects are subsequently approved and funded. If within six months of the entry into force of this Agreement the Council does not receive any funds for the Pre-Project Sub-Account, it shall review the situation and take appropriate action.
Art.20.5 5. All receipts pertaining to specific identifiable pre-projects or projects under the Special Account shall be brought into that Account. All expenditures incurred on such pre-projects or projects, including remuneration and travel expenses of consultants and experts, shall be charged to the same Account.
Art.20.6 6. The Council shall, by special vote, establish terms and conditions on which it would, when and where appropriate, sponsor projects for loan financing, where a member or members have voluntarily assumed full obligations and responsibilities for such loans. The Organization shall have no obligations for such loans.
Art.20.7 7. The Council may nominate and sponsor any entity with the consent of that entity, including a member or members, to receive loans for the financing of approved projects and to undertake all the obligations involved, except that the Organization shall reserve to itself the right to monitor the use of resources and to follow up on the implementation of projects so financed. However, the Organization shall not be responsible for guarantees voluntarily provided by individual members or other entities.
Art.20.8 8. No member shall be responsible by reason of its membership in the Organization for any liability arising from borrowing or lending by any other member or entity in connection with projects.
Art.20.9 9. In the event that voluntary unearmarked funds are offered to the Organization, the Council may accept such funds. Such funds may be utilized for approved pre-projects and projects.
Art.20.10 10. The Executive Director shall endeavour to seek, on such terms and conditions as the Council may decide, adequate and assured finance for pre projects and projects approved by the Council.
Art.20.11 11. Contributions for specified approved projects shall be used only for the projects for which they were originally intended, unless otherwise decided by the Council in agreement with the contributor. After the completion of a project, the Organization shall return to each contributor for specific projects the balance of any funds remaining pro rata to each contributor's share in the total of the contributions originally made available for financing that project, unless otherwise agreed to by the contributor.
Art.21.1 1. A Fund for sustainable management of tropical timber producing forests is hereby established to assist producing members to make the investments necessary to achieve the objective of article 1 (d) of this Agreement.
Art.21.2.c (c) Resources from other private and public sources which the Organization may accept consistent with its financial rules.
Art.21.3 3. Resources of the Fund shall be allocated by the Council only for pre projects and projects for the purpose set out in paragraph 1 of this article and approved in accordance with article 25.
Art.21.4.b (b) The needs of members with significant forest areas who establish conservation programmes in timber producing forests.
Art.21.5 5. The Council shall examine annually the adequacy of the resources available to the Fund and endeavour to obtain additional resources needed by producing members to achieve the purpose of the Fund. The ability of members to implement the strategy referred to in paragraph 4 (a) of this article will be influenced by the availability of resources.
Art.21.6 6. The Council shall establish policies and financial rules for the operation of the Fund, including rules covering the settlement of accounts on termination or expiry of this Agreement.
Art.22.1 1. Contributions to the Administrative Account shall be payable in freely usable currencies and shall be exempt from foreign-exchange restrictions.
Art.22.2 2. Financial contributions to the Special Account and the Bali Partnership Fund shall be payable in freely usable currencies and shall be exempt from foreign-exchange restrictions.
Art.23.1 1. The Council shall appoint independent auditors for the purpose of auditing the accounts of the Organization.
Art.25.2.g (g) The need to avoid duplication of efforts.
Art.25.3 3. The Council shall establish a schedule and procedure for submitting, appraising, and prioritizing pre-projects and projects seeking funding from the Organization, as well as for their implementation, monitoring and evaluation. The Council shall decide on the approval of pre-projects and projects for financing or sponsorship in accordance with article 20 or article 21.
Art.25.4 4. The Executive Director may suspend disbursement of the Organization's funds to a pre-project or project if they are being used contrary to the project document or in cases of fraud, waste, neglect or mismanagement. The Executive Director will provide to the Council at its next session a report for its consideration. The Council shall take appropriate action.
Art.25.5 5. The Council may, by special vote, terminate its sponsorship of any pre project or project.
Art.26.1.d (d) Committee on Finance and Administration.
Art.26.2 2. The Council may, by special vote, establish such other committees and subsidiary bodies as it deems appropriate and necessary.
Art.26.3 3. Participation in each of the committees shall be open to all members. The rules of procedure of the committees shall be decided by the Council.
Art.26.4 4. The committees and subsidiary bodies referred to in paragraphs 1 and 2 of this article shall be responsible to, and work under the general direction of, the Council. Meetings of the committees and subsidiary bodies shall be convened by the Council.

References: Art.2

Art.3

Art.3

Art.3

Art.5

Art.6

Art.6

Art.6

Art.7

Art.7

Art.7

Art.8

Art.8

Art.8

Art.9

Art.9

Art.9

Art.9

Art.10

Art.10

Art.10

Art.10

Art.10

Art.10

Art.10

Art.11

Art.11

Art.11

Art.12

Art.12

Art.13

Art.13

Art.13

Art.14

Art.15

Art.16

Art.16

Art.16

Art.16

Art.16

Art.16

Art.17

Art.17

Art.17

Art.17

Art.18

Art.18

Art.19

Art.19

Art.19

Art.19

Art.19

Art.19

Art.19

Art.20

Art.20

Art.20

Art.20

Art.20

Art.20

Art.20

Art.20

Art.20

Art.20

Art.21

Art.21

Art.21

Art.21

Art.21

Art.21

Art.22

Art.22

Art.23

Art.25

Art.25

Art.25

Art.25

Art.26

Art.26

Art.26

Art.26