Source: http://www.nsi.bg/en/content/13459/basic-page/rules-procedure-nsi
Timestamp: 2019-04-23 20:37:21+00:00

Document:
Art. 1. The Rules define the functions, structure, staff numbers and organization of work of the National Statistical Institute (NSI).
Art. 2. The NSI shall be a legal entity supported by the public budget with status of a state agency with headquarters in Sofia. The NSI shall carry out independent statistical activity of the State and other activities assigned by law.
Art. 3. The NSI shall carry out statistical activity of the State by conducting periodic and single statistical surveys included in the National Statistical Programme (NSP).
15. develop, produce and disseminate statistical information for administrative territorial and territorial units according to the Classification of Territorial Units for Statistical Purposes in Bulgaria.
(2) The NSI shall furthermore carry out statistical surveys, which are not included in the National Statistical Programme, as well as process statistical data or provide other statistical services under contract award.
Art. 5. (1) The NSI shall be managed by a President and three Deputy Presidents who shall be appointed by a decision of the Council of Ministers for a term of 7 years, but for no more than two mandates.
(2) The President and the Deputy Presidents of the NSI shall be appointed by the Prime Minister.
Art. 6. (1) The President of the NSI shall represent, manage, coordinate, organize and supervise the activity of the NSI.
15. approve the Editorial board and rules for issuing of Statistics Journal.
(3) The President of the NSI shall provide a healthy and safe working conditions in accordance with the acting legislation.
(4) The President may delegate by order some of his powers to the Deputy Presidents, the Secretary General and the Directors of RSOs.
Art. 7. When performing its activities the President may establish councils as expert advisory bodies in order to solve certain problems of its competence, having strategic importance for the development of NSI.
Art. 8. (1) The auxiliary consultative bodies - National Statistical Council, Council to the President, Scientific - Expert Council and Council on Quality shall be established to the President as they shall be not part of the administrative structure of the NSI.
(2) For participation in the work of the bodies under the preceding paragraph the NSI’s experts shall not receive remuneration.
Art. 9. (1) When performing its functions and exercise of powers, the President shall be assisted by three Deputy Presidents.
(2) The functions of the Deputy Presidents shall be determined by President’s order on individual responsibility areas.
2. ensure coordination between structural units of the NSI and responsibility areas managed by them in conducting statistical surveys and related activities.
(4) In case of absence of the President due to a business trip or when the latter is using his/her statutory leave his functions shall be performed by appointed for each case Deputy President.
Art. 10. The National Statistical Council shall be a consultative body to the President with composition, functions and manner of work stipulated in Art. 14 of the Law on Statistics.
Art. 11. (1) The President shall establish a Council to the President directly subordinated to himself/herself as an auxiliary advisory body to him/her.
(2) The Council to the President shall comprise the following members: Deputy Presidents, Secretary General, Directors of directorates at NSI’s Head Office, Heads of independent units which report directly to the President and Directors of RSOs.
(3) The Council to the President shall have consultative, information and analytical functions, shall summarize assessments of the state and development prospects of statistical activities, shall discuss programmes to achieve policy objectives in the field of statistics and shall provide directions to develop forecasts and strategies for successful development of this policy.
7. discuss issues related to the management and functioning of the administration in NSI.
Art. 13. (1) The Council to the President shall convene meetings by the President at least once within the calendar month.
(2) The Council to the President shall carry out its activities on the basis of rules approved by the President.
(3) The President of the Council shall be the President of the NSI, who shall lead its activity.
(4) One of the members of the Council designated by the President shall act as Secretary of the Council.
(5) The meetings of the Council could be attended by NSI’s experts as well as representatives of other state and municipal authorities, NGOs and other organizations invited by the President.
(6) An official who shall not be a member of the Council, but shall be designated by the President shall participate in the meetings in order to keep minutes.
Art. 14. (1) The Council on Quality (CQ) shall be a consultative coordinating body to the President of the NSI which shall provide operation, maintenance and improvement of the Quality Management System introduced into NSI.
(2) The members of the CQ shall be determined by the President’s order.
(3) The structure, the activity and the manner of work of the CQ shall be determined by rules approved by the President of NSI.
4. propose to the President of the NSI person, who shall be appointed as chief editor and make proposal on the composition of the Editorial board of Statistics Journal.
(2) The members of the SEC shall be determined by the President of NSI’s order from the circles of academic community, as well as from leading NSI’s experts.
(3) The structure, the activity, the manner of work and the remuneration of external experts of the SEC shall be determined by rules adopted by its members and approved by the President of the NSI.
Art. 16. (1) The administration of NSI shall consist of Head Office (HO) and 6 Regional Statistical Offices (RSOs).
(2) The Head Office shall be organized into six directorates and independent units directly subordinated to the President of the NSI.
1. The RSO - Severozapad with the center the city of Pleven shall include: General administration Department, Statistical surveys Department – Lovech, Statistical surveys Department – Montana, Statistical surveys Department – Vidin, Statistical surveys Department – Vratsa and Statistical surveys Department – Pleven.
2. The RSO - Sever with the center the city of Ruse shall include: General administration Department, Statistical surveys Department – Silistra, Statistical surveys Department – Veliko Tarnovo, Statistical surveys Department – Gabrovo, Statistical surveys Department – Razgrad and Statistical surveys Department – Ruse.
3. The RSO - Severoiztok with the center the city of Varna shall include: General administration Department, Statistical surveys Department – Shumen, Statistical surveys Department – Dobrich, Statistical surveys Department – Targovishte and Statistical surveys Department – Varna.
4. The RSO - Jugoiztok with the center the city of Burgas shall include: General administration Department, Statistical surveys Department – Sliven, Statistical surveys Department – Yambol, Statistical surveys Department – Stara Zagora and Statistical surveys Department – Burgas.
5. The RSO - Jug with the center the city of Plovdiv shall include: General administration Department, Statistical surveys Department – Pazardzhik, Statistical surveys Department – Smolyan, Statistical surveys Department – Kardzhali, Statistical surveys Department – Haskovo and Statistical surveys Department – Plovdiv.
6. The RSO - Jugozapad with the center Sofia-city shall include: General administration Department, Statistical surveys Department – Blagoevgrad, Statistical surveys Department – Kyustendil, Statistical surveys Department – Pernik, Statistical surveys Department – Sofia district and Statistical surveys Department – Sofia.
(4) The total number of staff in the structural units of NSI shall be 968 staff positions.
(5) The number of NSI’s staff and its separate administrative units shall be specified in the annex to these rules.
Art. 17. The President of the NSI shall approve the structure of administrative units in the NSI.
Art. 18. (1) The Secretary General shall perform the administrative management of the administration of NSI.
(2) The Secretary General shall coordinate and supervise the administrative units in order to observe strictly the regulations and the legal provisions of the President and shall be liable for planning and accountability in the implementation of the annual objectives of the administration.
14. perform other tasks assigned by the President.
(4) In case of business trip or use of statutory leave the functions of the Secretary General shall be performed by employee appointed by the President of NSI for each particular case. The empowerment shall be done by issuance of the President’s explicit order.
Art. 19. The order under art. 6, paragraph 4 shall define the powers of the Secretary General.
7. Еxpert on security of information and communication technologies.
(2) The Regional Statistical Offices shall be also directly subordinated to the President.
8. elaborate rules for media communication of the experts in the NSI’s HO and RSOs.
8. perform other activities arising from regulations related to classified information.
Art. 23. (1) The Inspectorate is directly subordinate to the President for exercising administrative supervision over the activity within the NSI.
3. improvement of the performance of the administration.
(3) The Inspectorate carries out its activity according to internal rules, approved by the President of the NSI.
12. perform other functions related to administrative supervision arising from legal acts or assigned by the President.
(6) The Inspectorate shall prepare a Strategic plan and an Annual plan on the activity, which shall be approved by the President.
(7) Annually the Inspectorate shall present its Annual report on the activity to the President of the NSI.
(8) Annually the Inspectorate shall send, untill March, 1st to the Chief Inspectorate report on the inspections under para. 4 in the previous year.
(9) The Inspectorate does not carry out checks on budgetary discipline.
5. submit periodically reports on its activity to the President.
Art. 25. (1) The Internal Audit Unit shall perform internal audit of all structures, programmes, activities and processes, including of administrators of resources of the European Union and the administrators at the lower level in the NSI under the Public Sector Internal Audit Act.
(2) The internal audit shall be performed by the implementation of particular audit assignments for assurance and consulting.
(3) The Head of Internal Audit Unit shall report directly to the President.
10. ensure further improvement of professional training of internal auditors and maintain contacts with other internal audit units to the organizations in the public sector in order to exchange best practices.
10. organise the participation of NSI representatives in international events (logistics).
30. familiate with results of the external audits carried out, as well as perform internal audits of the management system on information security.
5. “Property Management and Maintenance” Department.
8. maintain a register of the various commissions, councils, committees, groups (working groups, task forces etc.) at national and European level in which the NSI shall participate, as well as experts of the NSI included in their composition.
9. organize the storage and usage of archive on public procurement.
13. organize departmental archive of the NSI and shall be responsible for its transmission to the National Archival Fonds.
14. develop draft internal rules for financial management and control within the NSI.
11. organize and be liable for admission and security regime at the administrative buildings of the NSI’s HO (low and high bodies).
6. “Methodological and training center” Directorate.
7. provide methodological support and assistance to the respondents, to the RSOs experts, to other Bodies of Statistics and to users of statistical information concerning statistical surveys conducted by the Department.
13. participate in the creation and updating of classifications, nomenclatures and registers used in the NSI.
11. participate in the work of Eurostat in the form of workshops, seminars and pilot projects, as well as in the work of interinstitutional and internal departmental expert groups on issues related to labour market statistics.
16. prepare tailor-made data on users’ requests.
10. participate in working groups, task forces, seminars organized by the European Commission, Eurostat and other international organisations.
9. provide methodological help and support to the respondents, to the RSOs experts and to the users of statistical information.
19. participate in the implementation of projects funded by the European Commission, international organizations and other local and foreign entities related to the development and implementation of new methodologies and activities in the field of business registers and statistical units in accordance with applicable regulations of the Council and the Commission.
4. “Statistics on Living Conditions” Department.
18. cooperate with other structural units of the NSI, which are competent in the field of population and housing censuses, including through data exchange.
9. provide methodological support to the RSOs experts in conducting the surveys on health and justice.
b) Statistics on culture - annual surveys on activities of cultural institutions (museums, theaters, libraries, cinemas, radio- and television programme activity; film production, book- and publishing activity).
9. provide methodological support to the RSOs experts in conducting the surveys on education and culture.
13. provide methodological support to the RSOs experts in primary data processing.
5. “Accounts and prices in Agriculture and Forestry” Department.
9. request additional information from other departments of the NSI (if necessary) in order to provide adequate and reliable information for the purposes of national accounts.
6. request additional information from other structural units in the NSI (if necessary) in order to provide adequate and reliable information for the purposes of financial national accounts and financial statistics.
15. being a member of Eurostat’s Working Party PPP and WP Article 64 of Staff Regulations, participate in preparation of programmes, strategies in the process of harmonization with the international statistical standards.
14. provide protection of the confidentiality of the primary data, which are collected during the conducting of statistical surveys, carry out coordination in collection of administrative information on phenomena related to the environment and energy, outside of regular statistical surveys.
9. represent Bulgaria and NSS in working groups of Eurostat, Standing Committee of Agricultural Statistics to Eurostat and other international forums in the field of agricultural statistics.
3. “Publications, Library and Digital Products” Department.
13. prepare and organize working meetings, participate in task forces of Eurostat and EC, in projects with international authorities and organizations in order to provide data on key indicators for developing and monitoring the implementation of European, national and regional strategies and regional statistics.
11. develop and support online services for users and respondents.
12. keep archive, in which the library fund of Bulgarian and international statistical publications shall be stored.
3. “Information and Communication Infrastructure” Department.
8. organize jointly with "Human Resources" Department training and improvement of qualification of employees in departments of the NSI and RSOs in the field of processing of information datasets.
9. update digital signatures for electronic document exchange and e-banking.
2. “Training and Qualification Center – Slivek” Department (TQC-Slivek).
14. coordinate R&D in the field of statistical methodology in close cooperation with the academic community.
6. elaborate rules for the organization of work of “Training and Qualification Center – Slivek”.
6. transmit and receive data to and from other structures of the NSI under the Rules for dissemination of statistical products and services.
Art. 36. (1) The RSOs shall be managed by Directors.
9. perform other tasks by orders of the President, Deputy Presidents and Secretary General of the NSI.
Art. 37. (1) In carrying out the functions and concrete tasks the administrative units at the NSI shall prepare projects, analyzes, programmes, concepts, positions, statements, reports, memos, information, minutes, drafts of: contracts, decisions on specific issues, internal acts, legal and administrative acts and other documents.
(2) The administrative units at the NSI shall interact on issues of mixed competence as the leading unit shall summarize the final statement.
e) administrative units, which received documents with resolution on issues outside of their functions, shall send them to the competent administrative unit with a copy to the person who has put the resolution on the relevant document.
b) heads of administrative units shall report to the responsible Deputy President, respectively, to the Secretary General on issues within their competence as well as on implementation of their tasks assigned.
b) administrative units received information and materials within the competence of other units shall communicate this to the stakeholders accordingly.
b) the heads of administrative units in the NSI shall implement comprehensive control over the activity of the relevant unit as well as over the implementation of the tasks arising from their functional competence.
Art. 38. (1) Incoming and created as a result of the activity of the NSI documents shall be registered in the automated information system.
(2) Upon filing of documents in the system a check for presence of any materials referred to therein shall be made and formal correspondence shall be initiated.
(3) The outgoing documents from NSI shall be drawn up in as many copies as the recipients, and one copy which shall contain the names, position, department and signature of the official who prepared the document and the head of the administrative unit pointing out also the date.
(4) The organization, the procedure and the manner of movement of official correspondence shall be determined by Instruction on Document Registry and Document Flow at Head Office of the NSI, approved by the President’s order.
Art. 39. (1) The heads of the units in the NSI shall manage, organize, allocate, coordinate and control the work of employees of the unit. This shall be done in accordance with the activities and the job descriptions stated in these rules.
(2) The heads of units shall provide methodological and professional support to employees in the unit in the performance of their tasks. They shall participate directly in the preparation of analyzes, studies, statements and proposals of the unit.
(3) The heads of the units shall report the work of the unit to the immediate director.
(4) The Directors of Directorates at the Head Office and the Directors of RSOs shall report to the Secretary General on all administrative issues which shall require to organize general coordination of two or more units from different directorates. The coordination of specialized activities shall be carried out by the respective responsible Deputy President.
(5) The heads of administrative units shall be liable for the operation of the unit in accordance with the activities stated in these rules.
(6) In case of absence of the head of unit he/she shall be replaced by appointed by him/her employee.
Art. 40. (1) The tasks of civil servants and persons working under the Labour Code shall be awarded by a written resolution of the direct and/or controlling manager.
(2) Exceptionally, in urgent cases, the tasks of civil servants and of persons working under the Labour Code shall be awarded by the President and/or the relevant responsible Deputy President, respectively, by the Secretary General, according to the requirements under the article 37 para. 3. In these cases the tasks of civil servants and of persons working under the Labour Code shall be awarded by a verbal order of the respective head.
(3) The civil servants and persons working under the Labour Code shall perform their tasks assigned and shall be accountable to their direct manager for the timely and qualitatively implementation according to their job descriptions.
Art. 41. The visiting hours of the President, Deputy Presidents, Secretary General and administrative units serving the citizens shall be disclosed in designated places at the premises of the NSI and on the NSI’s Internet site. .
Art. 42. The access regime of the NSI shall be organized and controlled in accordance with the instruction approved by the President.
Art. 43. (1) The working time at the NSI shall be 8 hours per day and 40 hours per week, 5 days a week.
(2) The working day shall start at 9.00 am and shall end at 17.30 pm with lunch break of 30 minutes. The lunch could be used between 12.00 and 14.00 hours.
(3) The working time at the NSI can also be with variable limits, in accordance with the Art. 139, para 9 of the Labour Code and the Art. 51, para 3 of the Law on Civil Servants.
(4) The attendance of employees with flexible working time shall be from 7.30 hours to 18.30 hours under the conditions of para 1 with compulsory attendance from 10.00 hours to 16.00 hours.
(5) The procedure for determining and reporting of working time shall be settled by order of the Secretary General.
Art. 44. (1) The NSI shall provide protection of individual data and prevent their misuse by undertaking the necessary organizational and technical measures and shall allow access to such data only of the persons who have signed a solemn declaration for protection of secrecy.
(2) The collection, the processing, the use and the storage of data representing statistical secrecy shall be carried out under an order determined with the rules approved by the President of the NSI.
(3) The individuals entrusted with the collecting, receiving, processing or storage of data representing statistical secrecy shall sign a solemn declaration for protection of secrecy in the performance of their duties and within a period of five years of their completion.
(4) The NSI and the Bodies of Statistics shall use individual data according to art. 25 of the Law on Statistics only for statistical purposes, unless if the entities subjects of such data have given his written consent to their use for any other specified purposes.
§ 1.The Rules on the procedure of the National Statistical Institute were approved by the Order № РД-05-924/01.11.2016 of the President of NSI. The last amendments of the Rules on the procedure were approved by the Order № РД-05-675/11.09.2018 of the President of NSI and by the Order № РД-05-852/25.10.2018 of the President of NSI.
§ 2. Within a period of one month from the entry into force of the Rules the job descriptions should be updated for the positions with changed functions.
§ 3. The Rules on the procedure shall be applied also to the RSOs. The names of the units at the RSOs and their staff numbers shall be approved by the President’s order.
The Rules on the procedure are not required to be promulgated in the "Official Gazette" in accordance with the Art. 4, para 1, point 12 of the Law on "Official Gazette".

References: Art. 2

Art. 3

Art. 5

Art. 6

Art. 7

Art. 8

Art. 9

Art. 10
 Art. 14

Art. 11

Art. 13

Art. 14

Art. 16

Art. 17

Art. 18

Art. 19
 art. 6

Art. 23

Art. 25

Art. 36

Art. 37

Art. 38

Art. 39

Art. 40

Art. 41

Art. 42

Art. 43
 Art. 139
 Art. 51

Art. 44
 art. 25

§ 1

§ 2

§ 3
 Art. 4