Source: https://fhiso.org/minutes/2016-04-19/
Timestamp: 2019-04-21 16:33:41+00:00

Document:
The meeting was held by private Google Hangout.
Present: Drew Smith — Chair; Tony Proctor — Vice Chair; Roger Moffat — Secretary, Acting Treasurer; Andrew Hatchett — Membership Standing Committee Coordinator; Luther Tychonievich — Technical Standing Committee Coordinator; Richard Smith — Technical Standing Committee Co-Coordinator.
Absent: Greg Lamberson — Treasurer; Brett McPhee — Membership Standing Committee Co-Coordinator.
Motions to amend the bylaws. Richard Smith proposed Motions: (A) to abolish the Executive Committee, (B) to simplify Board Meeting Procedure, (C) to remove Membership Regions, (D) to remove details of TSC operation, and (E) to add that standards are voted on by the membership. These changes simplify the structure of FHISO and brings the bylaws more into line with the current practices. Each passed nem. con.
Officers. Some discussion on whether organisations normally have a Secretary and Treasurer elected by the membership, or appointed from a group of people elected by the Membership to the Board.
Banks. Roger Moffat is now the primary contact for the Bank of America account. Robert Burkhead remains as a signatory. Roger has converted the account to a cheaper Business Fundamentals account — $15 a month instead of $30 a month.
Website hosting. We have websites on two hosts – SimplyHosting.net has the main website and handles mail, mailing lists etc and Richard Smith’s server has tech.fhiso.org and terms.fhiso.org. This will continue for the foreseeable future due to restrictions of access to a site on a shared hosting server.
Website content. Discussion about freshening up the content of the front page of http://fhiso.org/. The centre pane is updated automatically by new posts, but the left pane needs revision.
Next Meeting to be around end of May to mid June. A “WhenIsGood” page will be setup to coordinate timing.
In §4.2, replace “Executive Committee” with “Board”.
In §9.13, replace all of the text after “may be taken without a meeting if” with “three-fifths of the voting members of the Board consent to the action in writing or by email”.
Any reference to a committee that no longer exists shall be interpreted as referring to the Board of Directors.
Delete the whole of §10.1.
In §10.2.1(b) and §10.3.1(b), delete “Executive Committee and”; and later in §10.2.1 and §10.3.1, replace “FHISO Executive Committee, of which its officers are also members” with “Board”.
The Board shall hold meetings at least quarterly. Meetings shall be called as agreed at previous Board Meetings, or upon the request of the Chair or one-third of the Board.
Meetings shall be conducted in accordance with Article 17.
Meetings shall be conducted in a manner accessible to those not present in the same physical location, for example by phone or other electronic communication. A reasonable effort should be made to facilitate participation from all regions.
Reasonable advance notice of meetings shall be given to intended participants in an appropriate form.
A reasonable effort shall be made to ensure that any agendas, proposals, reports, or other meeting materials are available to intended participants in an appropriate form and sufficiently in advance of the start of the meeting.
Minutes shall be taken during the non-executive session of all meetings, and shall be made accessible to the general membership.
In §10.2 and §10.3, replace the phrase “representation from FHISO’s Membership Regions” with “regional diversity”.
determines technical priorities unless the Board determines otherwise, either on their own or following an appeal from members per Article 18.
recommending proposed standards for ratification under Article 10A.
In §10.2.1(b), replace “Technical Projects and Technical Project Team activities” with “and other technical activities”.
In §10.2.1(c), delete “and its Operations and Policy Manual”.
At the recommendation of the Technical Standing Commitee, each recommended standard shall be made available to the general public and its recommended status shall be announced to the FHISO membership and the general public.
days after the recommended policy’s recommended status was announced to the FHISO membership and no more than 365 days after it became a recommended standard.
If the recommended standard passes by a simple majority of the votes cast, it shall become a full standard and be returned to the Technical Standing Committee to be published and maintained, following the process outlined in the Technical Standing Committee Charter. If it does not pass by a simple majority it shall be identified as a “rejected standard proposal” and published along with the results of the vote.

References: §4
 §9
 §10
 §10
 §10
 §10
 §10
 §10
 §10
 §10
 §10