Source: http://electionquality.com/open-records-cora-requests/2015-cora/garfield-2015-cora/
Timestamp: 2019-04-22 10:12:14+00:00

Document:
Although I am not required to explain my intention, I find it beneficial and good manners to do so.  I will be using the pdfs of the unvoted ballots as part of a technical process to independently audit  the election and perform an evaluation of the voting system using scans produced by the voting system to be obtained under CORA after certification as referred to below. Please discuss with me any concerns you have over the possibility that these pdfs could be used to create ballots that would be returned in your election or any other similar concerns that would present obstacles to fulfillment. I am prepared to take create an assurance that unexpected ballots will not result including by delaying the fulfillment of the request until Nov. 4.
IMPORTANT: If your Open Records Request is for the Garfield County Sheriff's Office, the Garfield County District Attorney's Office, the Garfield County Coroner's Office, the Garfield County Department of Human Services or the Public Health Department, do NOT use this link.
It is the policy of the Board of County Commissioners (BOCC) that all public records shall be open for inspection by any person at reasonable times, except as provided by the Colorado Open Records Act, C.R.S. § 24-72-201, et seq. (the Act), or by other laws.
Though all public records are to be open for inspection by any person at reasonable times, procedures for such disclosure can be subject to rules and regulations made by the official custodian or the custodian. These rules and regulations are authorized as being reasonably necessary for the protection of such records and for the prevention of unnecessary interference with the regular discharge of the duties of the custodian or his or her office or department. Such rules and regulations cannot change the Act, and in the event this policy conflicts with the Act, the Act controls. For example, such rules and regulations cannot limit who is entitled to inspect records or limit what records are open for inspection. Depending upon the circumstances of a request, Garfield County reserves the right to allow a custodian to establish specific rules and regulations necessary for the protection of such records and for the prevention of unnecessary interference with the regular discharge of the duties of the custodian or her or his office or department. This policy is subject to interpretation by the Garfield County Attorney's Office, and exceptions may be made in individual cases at their discretion. For the complete Act, see C.R.S. § 24-72-201, et seq.
D. A substantial amount of public records related to Garfield County are available free of charge at the county website, www.garfield-county.com. These include, but are not limited to, budgets, agendas and minutes of the meetings of the Board of County Commissioners, parcel maps, oil and gas reports, and other information. See C.R.S. § 24-72-205.
(1) Garfield County Sheriff's Office: Information regarding records requests from the Garfield County Sheriff's Office is available at www.garcosheriff.com. Requests for Sheriff's Office records should be made in writing and mailed or delivered to the Records Manager, 107 8th Street, Glenwood Springs, CO 81601; (970) 945-0453. Criminal Justice Records are governed by the Criminal Justice Records Act, C.R.S. § 24-72-301, et seq.
(2) Garfield County District Attorney's Office: Make all records requests to the District Attorney's Office, 109 8th Street, Suite 308, Glenwood Springs, CO 81601; (970) 945-8635.
(3) Garfield County Coroner's Office: Make all record requests to the Garfield County Coroner, 405 West 7th Street, Glenwood Springs, CO 81601; (970) 945-5815.
(4) Department of Human Services: Make all records requests to the Administrative Clerk/Records Coordinator, Garfield County Department of Human Services, 195 West 14th Street, Rifle, CO 81650. Human Services records are subject to additional legal protections under state and federal law.
(5) Department of Public Health: Make all records requests to the Department of Public Health, 2014 Blake Avenue, Glenwood Springs, CO 81601; (970) 945-6614. Public Health records are subject to additional legal protections under state and federal law.
b. A request involves such a large volume of records that the custodian cannot reasonably prepare or gather records within the three-day period without substantially interfering with the custodian's obligation to perform his or her other public service responsibilities. See C.R.S. § 24 72 203(3)(b)(II).
(3) In no event can extenuating circumstances apply to a request that relates to a single, specifically identified document. See C.R.S. § 24-72-203(3)(b)(III)(c).
(1) E-mail, it is deemed received when it is viewed by the recipient.
(2) U.S. Mail, it is deemed received when its seal is broken.
(3) Fax, it is deemed received when it is printed during regular business hours.
(4) Notwithstanding the foregoing, requests received outside of normal business hours, on holidays, and over weekends will be deemed received no earlier than 8:00 a.m. on the next business day.
A. Denial of inspection must be specific and can only be based on the grounds enumerated in the Act. If Garfield County denies inspection of any record, a statement identifying the nature of the record and/or group of records and the reasons for denial of inspection with specific reference to the applicable law will be provided in writing to the requestor.
Name of requestor:                                   Type the number you see above.  Filing instructions You may fill out the electronic form and submit it.Â  Otherwise, you may print the form, fill it out, and then file it by fax at (970) 384-5005, or by mail or in person to the Garfield County Attorney’s Office, 108 8th Street, Suite 219, Glenwood Springs, CO 81601.Â  Instructions for records requests Colorado Open Records Act (CORA)  1. Provide a brief, but specific description of the documents or information requested noting the date of issuance and location of the document(s), if known. A request that is broad, vague or too voluminous may cause a delay in the time Garfield County can produce the records. If needed, please attach an additional page to list these items in detail. 2. All requests must be submitted to the Garfield County Attorney by one of the following methods: 1) U.S. Mail or hand-delivery to 108 8th Street, Suite 219, Glenwood Springs, CO 81601; 2) email to the Garfield County Attorney's Office; or 3) facsimile to (970) 384-5005. All requests must be made on the official Garfield County Request Form above. 3. If the records are available pursuant to C.R.S. § 24-72-201, et seq., the records shall be made available for inspection within three working days. If extenuating circumstances exist so that the custodian cannot gather the records within the three-day period, the period shall be extended an additional seven working days. The requestor shall be notified of the extension within the first three days of receiving the request. Please refer to Garfield County's Open Records Policy for complete information. The Policy is available at www.garfield-county.com or at the Garfield County Attorney's Office, 108 8th Street, Suite 219, Glenwood Springs, CO 81601; (970) 945-9150. 4. Upon receipt of the request, we will collect the records and notify the requestor. We will schedule a time for review and inspection of the records. Reviews will take place during regular business hours (Monday - Friday, 8:00 a.m. to 12:00 p.m. and 1:00 p.m. to 5:00 p.m.) in the Garfield County Attorney's Office, 108 8th Street, Suite 219, Glenwood Springs, CO 81601, unless another location for the review is designated by the Garfield County Attorney's Office. 5. The requestor may take notes, bring tape recording devices and/or portable computers. Outside photocopiers or scanners are not allowed. 6. We do not accept credit cards and cannot bill for services. Advance payment for applicable research and retrieval fees may apply and fees for copies must be paid in advance in the form of cash or check made payable to the Garfield County Treasurer. Fees shall be assessed in accordance with the Fee Schedule. 7. In the case of a request for a computer printout other than word processing, the fee may be based on the recovery of the actual incremental costs of providing the electronic services and products together with a reasonable portion of the costs associated with building and maintaining the information system. Each department may also charge a reasonable hourly fee for the manipulation of data in order to generate a record in a form not used by Garfield County, if it elects to provide information in this manner. 8. You will be notified in advance of any such fee. We will commence no work of this type on your behalf without your prior approval and advance payment. 9. In the event requestor does not make arrangements for a review of documents, fails to appear for the review, or fails to prepay costs within ten working days of notification of the availability of records, the request will be deemed closed. NOTE: It is a Class 1 Misdemeanor for a person to knowingly make a false entry or alter any public record or to destroy, mutilate, conceal, remove, or impair the availability of any public record. C.R.S. § 18-18-114. "Public record" is defined as all official books, papers, or records created, received, or used by or in any governmental office or agency.

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