Source: https://certain-registry.kikli.uni-heidelberg.de/privacy.html
Timestamp: 2019-04-25 08:42:59+00:00

Document:
We process the personal data of our users only to the extent, which is necessary to provide a functioning website as well as our content and services. The processing of personal data of our users takes place regularly only after consent of the user. An exception applies in those cases in which prior consent cannot be obtained for actual reasons and the processing of the data is permitted by statutory provisions.
Insofar as we obtain the consent of the data subject for processing personal data, Art. 6 Para. 1 lit. a EU General Data Protection Regulation (GDPR) serves as the legal basis.
Art. 6 para. 1 lit. b GDPR serves as a legal basis for the processing of personal data required for the performance of a contract to which the data subject is a party. This shall also apply to processing operations necessary for the implementation of pre-contractual measures.
If the processing of personal data is necessary to fulfil a legal obligation to which our company is subject, Art. 6 para. 1 lit. c GDPR serves as the legal basis.
If the processing is necessary to safeguard a legitimate interest of our company or a third party and if the interests, fundamental rights and fundamental freedoms of the data subject do not outweigh the first-mentioned interest, Art. 6 para. 1 lit. f GDPR serves as the legal basis for the processing.
The personal data of the person concerned will be deleted or blocked as soon as the purpose of storage elapses. Storage may also take place if the European or national legislator has provided for this in Union regulations, laws or other provisions to which the person responsible is subject. The data shall also be blocked or deleted if a storage period prescribed by the aforementioned standards expires, unless it is necessary for further storage of the data for the conclusion or performance of a contract.
The data is also stored in the log files of our system. These data are not stored together with other personal data of the user.
The temporary storage of the IP address by the system is necessary to enable delivery of the website to the user's computer. For this purpose, the IP address of the user must remain stored for the duration of the session. The data is stored in log files in order to ensure the functionality of the website. The data is also used to optimise the website and to ensure the security of our information technology systems. An evaluation of the data for marketing purposes does not take place in this context. These purposes also include our legitimate interest in data processing pursuant to Art. 6 para. 1 lit. f GDPR.
The data will be deleted as soon as they are no longer necessary to achieve the purpose for which they were collected. In case data was collected to provide the website, this is the case when the respective session is terminated. If the data is stored in log files, this is the case after latest seven days. Storage beyond this is possible. In this case, the IP addresses of the users are deleted or alienated so that an assignment of the calling client is no longer possible.
The collection of data for the provision of the website and the storage of data in log files is mandatory for the operation of the website. Consequently, there is no possibility of objection on the part of the user.
This page uses the Google Maps map service via an API. Provider is Google Inc., 1600 Amphitheatre Parkway, Mountain View, CA 94043, USA. To use the functions of Google Maps, it is necessary to store your IP address. This information is usually transferred to a Google server in the USA and stored there. The provider of this site has no influence on this data transfer.
The legal basis for using the API of the map service Google Maps is Art. 6 para. 1 lit. f GDPR. According to Art. 45 para. 1 GDPR, data may be transferred to the USA if the EU Commission decides in an implementing act that the USA has an adequate level of data protection. In accordance with the Commission's implementing decision (EU) 2016/1250 of 12 July 2016, the EU Commission has determined that the USA guarantees an adequate level of data protection on the basis of the agreements on the EU-US Privacy Shield Agreement. According to them, Google complies with the terms of the Privacy Shield Privacy Program between the European Union and the United States.
The use of Google Maps is in the interest of an appealing presentation of our online services and an easy retrievability of the places indicated by us on the website.
As part of the registration process, the user's consent to the processing of this data is obtained. For the use of the CERTAIN Registry application a registered access is necessary. The public area of the website (http://certain-registry.eu) can be used without registration. A personal password must be assigned during registration. For security reasons, the password must be renewed every six months.
The legal basis for the processing of the data is Art. 6 para. 1 lit. a GDPR if the user has given his consent. If the registration serves the fulfilment of a contract to which the user is a party, or the implementation of pre-contractual measures, the additional legal basis for the processing of the data is Art. 6 para. 1 lit. b GDPR.
Registration of the user is required for the provision of certain content and services on our website. For the registration function and the use of the CERTAIN Registry application a user access is required and takes place on the basis of our legitimate interests, and serves the protection against abuse and unauthorized use.
The data will be deleted as soon as they are no longer necessary to achieve the purpose for which they were collected. This is the case for the data collected during the registration process if the registration is cancelled on our website.
As a user you have the possibility to cancel the registration at any time. You can change the data stored about you at any time. A registered user can log in at http://certain-registry.eu/RegApp with his access data and view and change his stored data at any time via the menu "Users" -> "My account". The access can be deleted at any time by sending an email request to the CERTAIN Registry office ( certain.registry[at]med.uni-heidelberg.de).
The legal basis for the processing of personal data using technically necessary cookies is Art. 6 para. 1 lit. f GDPR. The legal basis for the processing of personal data using cookies for analysis purposes is Art. 6 para. 1 lit. a GDPR if the user has given his consent.
The user data collected by technically necessary cookies are not used to create user profiles. In these purposes our legitimate interest lies in the processing of personal data in accordance with Art. 6 para. 1 lit. f GDPR.
Under http://certain-registry.eu/RegApp for registered and logged in users under "Users" -> "My account".
In both cases, no additional data other than that required for registration will be transmitted. Your consent will be obtained for the processing of your data during the registration process and reference will be made to this data protection declaration. No data will be passed onto third parties in connection with data processing for the dispatch of newsletters.
The legal basis for the processing of data by the user after registration for the newsletter is Art. 6 para. 1 lit. a GDPR if the user has given his consent.
The collection of the user's e-mail address serves to deliver the newsletter. The collection of other personal data as part of the registration process serves to prevent misuse of the services or the e-mail address used.
The data will be deleted as soon as they are no longer necessary to achieve the purpose for which they were collected. The e-mail address of the user will therefore be stored as long as the user access exists.
DThe subscription of the newsletter can be cancelled by the affected user at any time. For this purpose, the user can login at http://certain-registry.eu/RegApp with its access data and cancel the newsletter via the menu "Users" -> "My account".
As part of the registration process, the user's consent to the processing of this data is obtained.
The legal basis for the processing of the data is Art. 6 para. 1 lit. a GDPR if the user has given his consent.
Registration of the user is required for the provision of certain content and services on our website. For the participation in conferences of the CERTAIN Registry community, their organization and the reservation of rooms with the accommodation a processing and passing onto the respective conference venue and/or the accommodation is necessary.
As a user you have the possibility to cancel the registration at any time. You can change the data stored about you at any time. The data may be deleted or modified at any time by sending an e-mail request to the CERTAIN Registry headquarter ( certain.registry[at]med.uni-heidelberg.de).
the existence of automated decision-making including profiling in accordance with Article 22(1) and (4) GDPR and - at least in these cases - meaningful information on the logic involved and the scope and intended effects of such processing on the data subject.
You have the right to request information as to whether the personal data concerning you will be transferred to a third country or to an international organisation. In this context, you may request to be informed of the appropriate guarantees pursuant to Art. 46 GDPR in connection with the transfer.
You have the right to have your personal data corrected and/or completed by the person responsible if the personal data processed concerning you is inaccurate or incomplete. The person responsible must carry out the correction immediately.
if you have objected to the processing pursuant to Art. 21 para. 1 GDPR and it has not yet been determined whether the justified reasons of the person responsible outweigh your reasons.
You revoke your consent on which the processing pursuant to Art. 6 para. 1 lit. a or Art. 9 para. 2 lit. a GDPR was based and there is no other legal basis for the processing.
You object to the processing pursuant to Art. 21 para. 1 GDPR and there are no overriding legitimate reasons for the processing or you object to the processing pursuant to Art. 21 para. 2 GDPR.
The deletion of personal data concerning you is necessary to fulfil a legal obligation under Union law or the law of the Member States to which the person responsible is subject.
If the person responsible has made the personal data concerning you public and is obliged to delete them in accordance with Art. 17 (1) GDPR, he shall take appropriate measures, including technical measures, taking into account the available technology and the implementation costs, to inform the persons responsible for data processing who process the personal data that you, as the person concerned, have requested them to delete all links to this personal data or copies or replications of this personal data.
If you have exercised your right to rectify, cancel or limit the processing of your personal data against the person responsible, the latter is obliged to notify all recipients to whom the personal data concerning you have been disclosed of such rectification, cancellation or limitation, unless this proves impossible or involves a disproportionate effort. They shall have the right towards the person responsible to be informed of such recipients.
In exercising this right, you also have the right to request that the personal data concerning you is transmitted directly by one person responsible to another person responsible, insofar as this is technically feasible. Freedoms and rights of other persons must not be affected by this.
The right to data transfer does not apply to the processing of personal data, which is necessary for the performance of a task carried out in the public interest or in the exercise of official authority vested in the person responsible.
You have the right, for reasons arising from your particular situation, to object at any time to the processing of your personal data on the basis of Art. 6 para. 1 lit. e or f GDPR; this also applies to profiling based on these provisions.
The person responsible will no longer process the personal data relating to you, unless he can prove compelling reasons for processing worthy of protection, which outweigh your interests, rights and freedoms, or the processing serves to assert, exercise or defend legal claims.
If the personal data concerning you are processed for the purpose of direct advertising, you have the right to object at any time to the processing of the personal data concerning you for the purpose of such advertising; this also applies to profiling to the extent that it is connected with such direct advertising. If you object to the processing for direct marketing purposes, the personal data concerning you will no longer be processed for these purposes.
You have the possibility to exercise your right of objection in relation to the use of Information Society services - notwithstanding Directive 2002/58/EC - by means of automated procedures using technical specifications.
You have the right to revoke your declaration of consent under data protection law at any time. The revocation of the consent does not affect the lawfulness of the processing carried out on the basis of the consent up to the revocation.
is with your express consent.
However, these decisions may not be based on special categories of personal data under Art. 9 para. 1 GDPR, unless Art. 9 para. 2 lit. a or g GDPR applies and appropriate measures have been taken to protect the rights and freedoms as well as your legitimate interests.
In the cases referred to in (i) and (iii), the person responsible shall take reasonable steps to safeguard the rights and freedoms and your legitimate interests, including at least the right of the person responsible to obtain the intervention of a person, to present his or her point of view and to contest the decision.
Without prejudice to any other administrative or judicial remedy, you shall have the right to complain to a supervisory authority, in particular in the Member State of your residence, place of work or place of presumed infringement, if you consider that the processing of your personal data is in breach of the GDPR.
The supervisory authority to which the complaint was submitted shall inform the complainant of the status and outcome of the complaint, including the possibility of a judicial remedy under Article 78 GDPR.

References: Art. 6

Art. 6
 Art. 6
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 Art. 45
 Art. 6
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 Art. 6
 Art. 6
 Art. 46
 Art. 21
 Art. 6
 Art. 9
 Art. 21
 Art. 21
 Art. 17
 Art. 6
 Art. 9
 Art. 9