Source: https://www.ecode360.com/10320427
Timestamp: 2019-04-21 10:30:24+00:00

Document:
§ 20-2 Payment of fees.
§ 20-3 Procedures for procuring copies of documents.
§ 20-4 Documents and information not subject to release.
§ 20-5 Repealer, severability and when effective.
Editor’s Note: See N.J.S.A. 47:1A-1 et seq.
Public records custodians' fees for assisting in review and/or reproduction of more than 100 pages of records when person requesting records uses own photographic process: $25 per day.
The fee for the reproduction of meeting minutes onto compact discs is in the amount of $10.
Whenever the nature, format, manner of collation, or volume of a government record embodied in the form of printed matter to be inspected, examined, or copied pursuant to this section is such that the record cannot be reproduced by ordinary document-copying equipment in ordinary business size or involves an extraordinary expenditure of time and effort to accommodate the request, the public agency may charge, in addition to the actual cost of duplicating the records, a special service charge that shall be reasonable and shall be based upon the actual direct cost of providing the copy or copies. The cost of an extraordinary expenditure of time and effort is made on a case-by-case basis.
In addition, the Township shall be entitled to charge and collect a fee for the preparation of copies of written vehicle accident reports or other police investigation reports of the Township's Police Department as follows: all costs established under N.J.S.A. 47:1A-2 et seq., as amended; and if copies of additional reports are requested other than in person, an additional fee of up to $5 for the first three pages and $1 per page thereafter shall be added to cover the administrative cost of the report.
For all checks or drafts dishonored or for any other reason returned uncollected by the drawer's bank to the Township: $20.
Each additional duplicate copy which may be requested in the same tax year: $5.
First duplicate copy of tax sale certificate: $25.
The Township shall be entitled to charge and collect an annual fee from commercial entities to access the records in the Tax Office via the Internet: $100 annually.
For matters of record, TransAmerica Real Estate Tax Services and First American Real Estate Tax Service will be exempt from these charges for seven years, as they paid for the installation of the equipment.
The Township Committee through the Township Clerk's Office and the Registrar of Vital Statistics are hereby authorized to collect the fee of $10 for the first vital statistic requested.
The Township Committee through the Township Clerk's Office and the Registrar of Vital Statistics are hereby authorized to collect the fee of $5 for the second and any subsequent vital statistic request.
Usage of park lighting. The per-hour charge of $50 will apply for usage of lights at the Georgetown Park and Civic Club Park.
The Township Tax Collector, in addition to charging for advertisements for tax liens, may charge for mailing, in lieu of advertising, with a maximum of $25 per mailing.
Marriage and civil union ceremonies.
General provisions. The purpose of this subsection is to establish policies and procedures for the collection and distribution of fees associated with the performance of marriage or civil union ceremonies by the Mayor or Deputy Mayor.
Amount of fees. A resident of the Township of Mansfield so seeking to be married or joined in civil union by the Mayor or Deputy Mayor of the Township of Mansfield shall pay to the Township of Mansfield a fee of $50. A person who is not a resident of the Township of Mansfield seeking to be married or joined in a civil union by the Mayor or Deputy Mayor of the Township of Mansfield shall pay a fee of $100.
Payments of fee. The Township fee shall be paid pursuant to § 20-2 for all marriage or civil union ceremonies, by cash or check payable to the Township of Mansfield, immediately upon completion of any such wedding or civil union ceremony. Fees collected shall be deposited into the Township's current fund.
Disbursement of fees. The Township shall disburse to the Mayor or Deputy Mayor the full amount collected under § 20-2 through the appropriate budget line item and with the appropriate authorization, on a monthly basis.
Tax Collector's fees for copies.
In accordance with N.J.S.A. 54:5-54, the tax collector shall provide to any party entitled to redeem a certificate pursuant to this section (N.J.S.A. 54:5-54) two calculations of the amount required for redemption within a calendar year at no cost. For each subsequent calculation requested from the tax collector there shall be a $50 fee. A request for a redemption calculation shall be made in writing to the tax collector.
In accordance with N.J.S.A. 54:5-97.1, the tax collector may charge a lienholder of a tax lien $50 for the calculation of the amount due to redeem the tax lien as required pursuant to N.J.S.A. 54:5-97.1. Any request for a redemption calculation shall specify the date to be used for the calculation, which shall be the date of the notice. Neither the tax collector nor the municipality shall be liable for an incorrect calculation. The fee paid to the municipality shall not become part of the lien and shall not be passed on to any party entitled to redeem, pursuant to N.J.S.A. 54:5-54.
The aforesaid fees, when collected, shall be paid upon receipt thereof by the appropriate officer or employee into the Township treasury.
Request for permission. Any person seeking the reproduction of public records, documents or other information as contemplated by this chapter shall submit his or her request, in writing, on a form prescribed by the Township Clerk. The form shall specify the identity of the public records/documents sought to be reproduced and, if the same involves minutes of Township meetings, the specific date(s) of those meetings. If a copy of an ordinance or resolution is requested, the party requesting said document shall specifically identify the ordinance or resolution number and, at a minimum, describe the subject matter of said ordinance and resolution and the approximate date on which it was adopted.
Prior to commencing with the reproduction of said public records and/or documents, the Municipal Clerk, or the custodian of records of the office from which the records are requested, shall first estimate the number of pages involved and provide the requesting party with a written estimate of the costs of reproduction. No photocopying of any document shall be undertaken without the requesting party first having provided, by check or cash, the funds so estimated as necessary for that reproduction. In the event that the photocopying charges exceed the amount estimated, the requesting party shall be required to pay the difference before being given the documents.
Removal of records; reproduction of large amount of documents. Under no circumstances shall public records be removed from the Municipal Building or any other building where they are normally kept. Such records shall not be removed from the office wherein they are normally maintained unless accompanied by the custodian of said records or his or her representative. If the custodian of such records shall find that there is no risk of damage or mutilation of such records and that it would not be incompatible with the economic and efficient operation of the office and the transaction of public business therein, he or she may permit a person seeking to copy more than 100 pages of records to use the person's own photographic process, approved by the custodian upon the payment of the fees set forth in § 20-1 above.
Editor's Note: Former § 20-3, When effective, was repealed 5-10-1990 by Ord. No. 1990-13.
In addition to any restrictions or limitations established by general law, no records, documents or information of any kind shall be released to the public if the same were not public records as defined either in the Right to Know Law, N.J.S.A. 47:1A-1 et seq., or at common law or if they are not in final form; or if review or action regarding the documents or information is still pending before a body of the municipality; or if the material sought is confidential in nature or an individual citizen's right of privacy outweighs the general public's right to know.
Repealer. Any and all ordinances inconsistent with the terms of this chapter are hereby repealed to the extent of any such inconsistencies.
Severability. In the event that any clause, section, paragraph or sentence of this chapter is deemed to be invalid or unenforceable for any reason, then the Township Committee hereby declares its intent that the balance of the chapter not affected by said invalidity shall remain in full force and effect to the extent that it allows the Township to meet the goals of the chapter.
Effective date. This chapter shall take effect upon proper passage in accordance with the law.

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