Source: https://www.uspto.gov/patents-application-process/patent-trial-and-appeal-board/ptab-e2e-frequently-asked-questions
Timestamp: 2019-04-24 09:04:24+00:00

Document:
A1. How do I log on to PTAB E2E?
A2. If PTAB E2E is down during normal business hours or other unscheduled outage periods, may I file a petition or other documents via email or mail?
A6. Are there any naming conventions for documents or character restrictions?
A9. If the wrong document is submitted, can it be deleted through the PTAB E2E interface?
A13. Can I download information in bulk from PTAB E2E?
A14. How do I enter a foreign address in PTAB E2E?
A15. If I am idle in PTAB E2E for less than 30 minutes, what will happen?
A16. If I am idle in PTAB E2E for 30 minutes or more, will I lose any of the completed uploads or activities from the timed-out session if I clicked on the “Done” or “Submit” button?
A17. If I am idle in PTAB E2E for 30 minutes or more, will I lose any of the data entered from the timed-out session if I did not click on the “Done” or “Submit” button?
A18. What will happen if I am idle for 30 minutes, how do I get back into my session?
A19. How many cases can I view on “My Docket”?
B1. Can I use PTAB E2E to search for a proceeding without registering?
B2. Can I search for an AIA Review by the patent owner?
B3. Will PTAB E2E collect and report statistics on the proceedings?
B4. Why are there gaps between trial AIA Review numbers?
B5. Why have the prefixes of trial AIA Review numbers changed from "2012" to "2013" (e.g., IPR2012 to IPR2013)?
B6. Why are there gaps between paper numbers in some AIA Reviews?
B7. Is full text document search available in PTAB E2E?
B8. Why do uploaded documents not appear immediately in PTAB E2E?
C3. Can I share my email address user ID with my paralegals or other attorneys in my organization?
C4. Do I need a registration number to create an account in PTAB E2E?
D3. How will the Board review petitions for statutory and regulatory compliance?
D4. If the correspondence address of record for the subject patent or application is not up to date, can the petitioner serve the petition on the patent owner at a different address?
D17. How can I remove an IPR case from “My Docket” if it was incorrectly created?
D18. How long will petition initiated be saved for future filing?
D19. What if your exhibit has multiple parts? Will you be able to manually edit the automatically generated exhibit number?
D.20 Are the documents immediately available or after submission of the petition?
D21. How many statutory grounds can be entered for an IPR, CBM or PGR? How many references can be entered for each ground?
E1. Can I pay the fees in PTAB E2E using multiple forms of payment?
E8. What payment system is PTAB E2E connected to?
F1. How does a patent owner inform the Board that I want to participate in an AIA Review proceeding and provide mandatory notice information under § 42.8?
F2. Can a patent owner file a power of attorney appointing a new attorney in a proceeding?
F3. Can a patent owner identify the attorney of record in the subject patent or application as the lead or back-up counsel in the proceeding?
F5. Will the Office check the patent owner’s real party in interest information and power of attorney against the assignment recorded in the Office?
F6. If the patent owner's real party in interest is different than the assignee of record in the subject patent or application, can the patent owner submit the new assignment with the identification of the real party in interest?
F9. How do I waive a patent owner preliminary response in PTAB E2E?
F10. Can an inventor appear pro se as the patent owner in an AIA Review proceeding?
F11. Can an organization (e.g., corporation) appear pro se as the patent owner in an AIA Review proceeding?
F12. How does an attorney appear in a proceeding as back-up counsel after being recognized pro hac vice?
G1. How do I file other documents (e.g., a motion to seal or proposed protective order)?
G8. How do I add additional counsel when there are multiple petitioners for the same proceeding?
G10. How do I notify the Board that the parties have settled and request that the proceeding be terminated?
G13. What email addresses receive email notifications when something happens in a case?
G15. How do I receive notifications to a shared docketing email address?
I1. How do I file a petition for a derivation proceeding in PTAB E2E?
I4. As a petitioner for a derivation proceeding, should I file my application in PTAB E2E?
Go to https://ptab.uspto.gov/. Select “Create an Account”. This link will then take you to a sign-up screen where you will register for a PTAB E2E account using your personal information. Once you have verified all the Captcha images, you will then click the “Register” button. You will be asked to validate that your account has been created. In order to validate your new account, you will need to go to the email you used to register with, and you should see a hyperlink to click on the email in order to validate your new account." In the email, you should have received an email containing the verification code. Click on the hyperlink and a new browser window will open. If Chrome is your default browser, click on the “Submit” button. If the hyperlink opens in a different browser, then copy and paste the hyperlink from the email to a Chrome browser and click on the ‘Submit’ button. Your account will be activated afterwards.
If you have any difficulties with PTAB E2E, please call the Board at (571) 272-7822. However, if PTAB E2E is unavailable during normal business hours or other unscheduled outage periods, petitions (and other documents) may be served on opposing counsel via email, and the Board notified of the service by email copying opposing counsel: Trials@uspto.gov (mailto:Trials@uspto.gov). The email notification to the Board should NOT include attachments.
In addition, if a petition or document is served via email or other means, it must be followed by a later-filed motion requesting accceptance of the submission once PTAB E2E is available. The petition or document will be accorded the date on the certificate of service as the identified filing date. 37 C.F.R. § 42.6(b). It is important to note that a petition will not be accorded a filing date unless it is accompanied by a payment of the appropriate fees (e.g., a deposit account authorization).
If PTAB E2E is down during normal business hours, a party may contact the Board and request a one-day extension of time for due dates that are set by rule or orders of the Board. 37 C.F.R. § 42.5. In the unlikely event that an administrative patent judge is not available to rule on the extension, the Board may grant an extension the day after the paper is due. However, no extensions of time will be granted for any statutory time period.
A single uploaded file may not exceed 25 megabytes in size. For technical reasons, PTAB E2E is unable to accept files over 25 megabytes at this time. USPTO expects to be able to increase the limit in future releases.
If you need to file a document that exceeds 25 megabytes, please call PTAB at (571) 272-7822.
2. converting MS Word® documents into PDF files, rather than printing documents and scanning them in as PDF files.
A5. Is there a limit to the number of documents that can be uploaded per filing? No.
There are no special naming conventions for documents, but the number of characters is limited. The user will be prompted to provide a name that will appear in the docket listing. This name should be simple and descriptive, such as "Jones Motion to Amend" or "Second Declaration of Dr. Smith." Document names must be less than 75 characters.
PTAB E2E provides screens for the parties to enter certain information (e.g., lead and back-up counsel and real party in interest). However, the Office does not have forms beyond those PTAB E2E fillable screens. While forms may become available with future releases, most filings will be part of motion practice rather than pre-defined forms.
You can check to see if your document is properly uploaded, by searching for the AIA review case without logging in with your user id and password and then opening the case to see if your documents were properly uploaded.
​After you upload a document in the proper format (i.e., PDF or MPEG for exhibits and PDF for all other documents) and click the "Add" button, you will receive an acknowledgement on the screen in PTAB E2E in the upper right. A green check indicates the desired documents are attached. While the red x indicates they are not attached, the system will allow you to proceed to the next section of the petition filing wizard of Real Party but it will not have your document(s).
a. When filing a document uploaded via the “AIA Review Actions” menu – File a Preliminary Response, File a Motion, View a Motion (and then select View Details), File a Rehearing or File an Appeal (for Notice of Appeal), you will enter the relevant information and click on the “Add” button after each document is uploaded one at a time. You will receive an acknowledgement on the screen in PTAB E2E in the upper right. When you have added all your documents click on the “Submit” button. Once the documents are submitted, then you will receive an email notification with a list of your documents filed.
. Instead, a Preliminary Response, Motion, Rehearing Request, or Notice of Appeal must be uploaded using the AIA Review Actions menu as described in the previous paragraph.
If you received an error message “There is an issue saving document” in red in the upper right after you add your document, please refresh your screen and try to add your document again until you receive a successful document upload.
If you did not receive an acknowledgement on the screen or a filing receipt via email, the document most likely has not been uploaded properly and you should contact PTAB at (571) 272-7822. You may also check whether the document is listed in the file contents of the AIA Review.
Yes, depending upon whether the document has not yet been added or submitted. When uploading a document, users should ensure that the correct file has been selected before clicking the "Add" button. If the wrong document is uploaded but the "Add" button has not yet been clicked, you may delete the document by clicking the trash can icon shown on the screen.
If the wrong document was uploaded and the "Add" button was clicked, you should file the correct document and a motion to expunge the wrong document as soon as possible. Any motion to expunge filed on the same day as the wrong document will generally be granted.
You will need to file a motion to expunge by clicking on the “AIA Review Actions” menu, select File a Motion and upload the appropriate request and click on the “Add” button and then the “Submit” button.
Yes, more than one person may review documents or upload documents in a proceeding at the same time, even if they are sharing an email user ID.
Yes, API access to PTAB E2E data is permitted at this time. The link to access the API is https://developer.uspto.gov/api-catalog/ptab-api.
PTAB E2E is intended for use by the general public. Due to limitations of equipment and bandwidth, PTAB E2E is not intended to be a source for bulk downloads of USPTO data. Individuals, companies, IP addresses, or blocks of IP addresses who, in effect, deny service to the general public by generating unusually high numbers of daily PTAB E2E accesses (e.g., searches, pages, document retrievals), whether generated manually or in an automated fashion, may be denied access to PTAB E2E without notice.
Certain screens in PTAB E2E allow for the entering of address information (e.g., for a petitioner or patent owner's real party in interest). In the case of a foreign address, users should select the appropriate country in the "Country" field, select the blank "-" entry in the "State" field, and then input the next three lines of the foreign address in the "Address Line 1," "City," and "Postal Code" fields.
Nothing as long as you are active - key strokes, clicks, etc., you can continue to work as you normally do.
No. If you enter some data fields, uploaded the documents and clicked on the “Add” button, and either the “Done” or “Submit” button to complete the activities, the documents will be uploaded into PTAB E2E and notifications will be sent before the session timed out. All uploaded documents will not be lost when you are timed out.
During the Petition submission process, the documents are saved once you add the documents and get the green check mark on the left navigation pane in the petition filing wizard.
You will lose any data entered on the last screen in which you were active before becoming idle. For example, if you entered some data, uploaded the document, and did not click on the “Add” button to complete the activities, but did not finish and your system was idle for 30 minutes or more, the data entered on that page would be lost.
You will have to login to access the PTAB E2E website. You can open the case again from “My Docket” and select “View My Docket” and locate the hyperlink under “All AIA Reviews” to open the case to continue working on the case.
The default view is 10 cases and you will need to click on the vertical scroll bar to view additional cases on your docket. This default view cannot be changed.
Yes, a non-registered user may search for a proceeding and review documents related to a proceeding. All AIA Reviews can be searched in PTAB E2E.
However, if you want to file a document or submit a fee payment in an AIA Review, you must be a registered PTAB E2E user.
Yes, you may search for an AIA Review by the party name, an AIA Review/Case type, patent number, or application number.
Yes, PTAB E2E will collect and report statistics about the new proceedings. Currently, users may search the proceedings based on a particular AIA Review/Case type, party name, patent number, and application number.
An AIA Review number will be listed in the search results only when the (multi-step) process of submitting a petition for instituting a trial proceeding via PTAB E2E has been successfully completed. If the process of filing a petition is not yet completed or was never completed, an AIA Review number will be provided but it will not be listed in the search results.
The prefixes of the AIA Review numbers track the fiscal year. Fiscal year 2013 started on October 1, 2012.
In some previous versions of the Patent Review Processing System (PRPS) before PTAB E2E, PRPS assigned a sequential number (Paper 1, 2, 3, etc.) to a paper immediately when the paper was uploaded. Thus, if a user uploaded a paper but then deleted it before submitting, the assigned number was not reassigned, causing a gap in the numbering of papers in that AIA Review. The data from PRPS for IPR, CBM. PGR and DER cases have all been migrated to PTAB E2E. In PTAB E2E, papers are assigned a number only when the submission process is completed, so there are no gaps in paper numbers.
No, full text document search is not available.
All Board uploaded public documents in PTAB E2E will be available to the public after 30 minutes of document upload time. This 30 minutes delay in publishing public documents has been implemented to ensure consistent and accurate processing of the uploaded documents.
Anyone can register to use PTABE2E and create an email user ID with their email address, such as a pro se patent owner or an attorney who is not registered to practice before the Office under 37 C.F.R. § 11.6.
When you are registering to use PTAB E2E, you have to enter your name, a phone number, a unique email address and a password. If you are a USPTO registered practitioner, you must enter your registration number.
Yes, a single email user ID may be shared among a working group. It is important to keep in mind, however, that the PTAB E2E docket display is based on the email address user ID. Therefore, the registered user must ensure that sharing his or her email address user ID would not violate any protective order.
No, you do not need a registration number to create an account in PTAB E2E. You would leave the registration number blank.
Once the Office reviews the petition and determines whether the petition is complete and the appropriate fees have been paid, the Office will send a notice to the petitioner and patent owner. The submission date of the compliant petition will be accorded as the filing date.
If the petition complies with all of the statutory requirements (see 35 U.S.C. §§ 135, 312, and 322), the original submission date of the petition will be accorded as the filing date. Conversely, no filing date will be accorded if a statutory requirement is not satisfied. For example, for fee deficiencies, the Office will accord the later submission date when all appropriate fees have been paid because the fees are required by statute. See, e.g., 35 U.S.C. § 312(a)(1).
Once a petition is submitted via PTAB E2E, a PTAB paralegal will review the petition for statutory and regulatory compliance.
If there are no statutory or regulatory errors with the petition, the paralegal will enter a Notice of Filing Date Accorded to Petition, the petitioner will receive notification by email, and the patent owner will receive a copy via regular mail.
Yes, the petition and supporting evidence must be served on the patent owner at the correspondence address of record for the subject matter. The petitioner may additionally serve the petition and supporting evidence on the patent owner at any other address known to the petitioner as likely to affect service. See §§ 42.105(a), 42.205(a), and 42.406(a).
You must use the lead counsel's email address user ID or first back up counsel email address user ID to submit any document in the proceeding, even when you used a different email address user ID to file the petition. To upload the document, see FAQ G1.
No. In the situation where a petitioner files multiple petitions challenging the same patent, the petitioner should number its exhibits uniquely for both cases, such as 1001-1099 for case #1 and 1101-1199 for case #2. See § 42.63(c). Similarly, the patent owner in such situation should number its exhibits uniquely for both cases, such as 2001-2099 for case #1 and 2101-2199 for case #2. Therefore, if the Board decides to consolidate the cases, the exhibits would continue to be uniquely numbered in the consolidated AIA Reviews.
The rules require that a petition identify how the challenged claims are to be construed and how the claims are unpatentable under the statutory grounds raised. This information is to be provided pursuant to the page limit requirements, which require double spacing. Additionally, the rules require that the petition specify where each element of a challenged claim is to be found in the prior art. The element by element showing may be provided in a claim chart, which is permitted to be written with single spacing.
See § 42.6(a)(2)(iii). Placing one's argument and claim construction in a claim chart to circumvent the double spacing requirement is not permitted, and any such argument or claim construction may not be considered by the Board.
Various screens are provided in PTAB E2E for submitting a petition, including “Patent Verification”, “Petition Information”, “Claims Challenged”, "Petition Documents," “Required Information”, “Real Party”, “Additional Real Party”, "Counsel Information," and "Review Petition."
A petition and all exhibits to the petition should be uploaded using the "Petition Documents" screen.
To submit a document accompanying the petition (e.g., a Declaration), click on the “Petition Documents”, enter the document information and click the "Add" button.
To file a motion request document accompanying the petition (e.g., a motion to seal), the petition must be submitted prior to filing a motion request.
To submit a motion request after the petition has been submitted, you can search for the AIA Review case and open the case from the “My Docket”, “View My Docket” and select “All AIA Reviews tab”.
After locating the AIA Review case, you will click on the “AIA Review Actions” menu, select “File a Motion” and from the Motion Type menu, select “Motion to Seal”, upload the appropriate request and click on the “Add” button and then the “Submit” button.
Yes, the petitioner should list other related review proceedings, as related matters, including those that are being filed concurrently or subsequently. This will promote administrative efficiency as the Board may assign the same panel to all related review proceedings.
• Design - D followed by 6 digit number like D123456, d235126 etc.
• Plant - PP followed by 5 digit number like PP12456, pp14728 etc.
• Reissue - RE followed by 5 digit number like RE12345, re78945 etc.
If a petition has been “Initiated” but not yet “Submitted”, then you can click on the “Withdraw Petition” button after you open the case.
Initiated petitions will be saved for 30 days on your docket.
The next available exhibit number will be listed when you select “Type” as “Exhibits”, however, the exhibit number can be changed before clicking the “Add” button.
Documents are viewable after payment of the petition is filed.
After the petition is filed, the documents are available once they are uploaded into PTAB E2E.
The number of statutory grounds that can be entered is based upon the trial type.
The number of references entered for each ground is based upon how many references are being used per statutory ground.
For example, claims 1-10 are challenged as being unpatentable under 35 USC 102 to Green et al U.S. Patent # 5,940,854 (‘854) or claims 11-20 are challenged as being unpatentable under 35 USC 103 to Green et al. U.S. Patent # 5,940,854 (‘854) in view of Evans, US Patent # 5,871,012.
No, petitioners must pay the full amount in Financial Manager using one form of payment. Petitioners with a special need to use multiple forms of payment (e.g., deposit account and credit card) to pay the fees for a single IPR, PGR, or CBM petition should contact the Board at (571) 272-7822. Petitioners will be asked to provide written authorization to charge the requested forms of payment. Transfer will then occur as soon as practicable. The date when transfer is completed will be used for purposes of according a filing date to the petition. See FAQ D1.
A fee is currently required for each claim in excess of 20 claims. Beginning March 19, 2013, separate fees will be required for each claim in excess of 15 claims and 20 claims, respectively. See https://www.uspto.gov/patent/laws-and-regulations/america-invents-act-aia/fees-and-budgetary-issues. The Office will notify the petitioner of any fee deficiencies. When the petitioner pays the required excess claims fees within the time period set forth in the notice, the Office will accord the date on which the fees are paid as the filing date.
Yes, in such a situation, the petitioner may file in PTAB E2E a request for a refund of any post-institution fee paid. For the example in FAQ E6, a total of $18,000 ($14,000 + $4,000) may be refunded if the petition is denied. The petitioner should specify in the request what amount it believes should be refunded and why.
PTAB E2E is linked with Financial Manager for payment of AIA Review petitions.
For additional information about Financial Manager.
The patent owner must first register as a PTAB E2E user and get an email address user ID. After logging on to PTAB E2E using the email address user ID, the patent owner should click on the “Enter Appearance As Patent Owner” to begin the process. PTAB E2E will provide screens to search for the proceeding by patent or application number and enter mandatory notice information (e.g., identifying the real party in interest, lead and back-up counsel, and related matters). Once the patent owner submits the mandatory notice information and a Board paralegal verifies the information, the patent owner will receive an email notification and may then upload documents (e.g., preliminary response, motions).
The "Enter Appearance As Patent Owner" option should only be used to begin participating in a proceeding as the patent owner. Once a patent owner has been verified and is participating in a proceeding, the verification process should not be used again.
Instead, the patent owner should access the proceeding from the "My Docket" tab.
Yes, if the patent owner wishes to designate a lead counsel or a back-up counsel who is not already counsel of record in the subject patent, a power of attorney must be filed with the designation of counsel. See § 42.10. The power of attorney must be signed properly, such as signed by the assignee of the entire interest of the patent (see § 1.32(b)), and uploaded as a PDF file.
If the patent owner is adding counsel after they have been approved to “Enter Appearance As Patent Owner”, they must upload their mandatory notice and power of attorney and contact PTAB at 571-272-7822 to request the addition of their counsel to the AIA Review in order to receive future notification in regards to the AIA Review.
Yes, the patent owner may designate the attorney of record in the subject patent or application as the lead or back-up counsel. See § 42.8(b)(3). Therefore, the attorney of record in the subject patent or application, acting as a representative of the patent owner, may logon to PTAB E2E and designate himself or herself as lead or back-up counsel for the proceeding.
Yes, when the patent owner identifies its real party in interest or files a power of attorney, the Board will check the information with the assignment record (if any) to verify that the information is correct and that the paper is signed properly, if the patent or application has been assigned. Therefore, patent owners are encouraged to keep assignment records up to date.
Yes, when the patent owner identifies the real party in interest in PTAB, the patent owner may upload a file (in PDF format) that contains the new assignment. The patent owner should also file a copy of the new assignment with the Office's Assignment Recordation Branch.
To file a patent owner preliminary response, open the case in PTAB E2E by: (1) clicking on “My Docket”, and under (2) “All AIA Reviews” tab, select and click to (3) open the case (see Figure 1, (steps 1, 2, and 3)). Look for the “AIA Review Actions” dropdown menu and select (4) “File a Preliminary Response” (see Figure 2 (step 4)). On the following screen, select "No" to the question, “Are you uploading a Preliminary Response Waiver at this time?” Select “Choose File” to attach a document, enter the document name, select the availability of the document and click on the “Add” button.
Do not click on the "Enter Appearance as Patent Owner" from the menu. That option is only used to begin participating in a proceeding as the patent owner and should not be used once a patent owner is already verified for a proceeding.
to file a preliminary response. See F13 below for an explanation.
To waive the filing of a patent owner preliminary response, open the case in PTAB E2E, click on “My Docket”, “View My Docket” and “All AIA Reviews” tab, select and open the case. Look for the “AIA Review Actions” menu dropdown and select “File a Preliminary Response”. On the following screen, select "Yes" to the question, “Are you uploading a Preliminary Response Waiver at this time?” Select “Choose File” to attach a document, enter the document name, select the availability of the document and click on the “Add” button.
Yes, an inventor may appear pro se if he or she is the owner of the challenged patent.
An attorney admitted to appear pro hac vice in a proceeding is not designated automatically as back-up counsel in the proceeding. If a party seeks to have an attorney who has been admitted to appear pro hac vice as back-up counsel, the party should file in PTAB E2E a notice updating its mandatory notice information to designate the attorney as back-up counsel and a new power of attorney (unless the power of attorney filed previously includes the attorney) and a “Motion to appear as Pro Hac Vice”. See 37 C.F.R. § 42.8(b)(3). The party also should contact PTAB at 571-272-7822 and request that their counsel information be updated in PTAB E2E.
next to the Documents tab to file a preliminary response. PTAB E2E will not recognize the document you have uploaded as a preliminary response and PTAB E2E will assume that a preliminary response was not filed. This will result in an improper date accorded to the preliminary response for purposes of computing the institution decision date.
The Board will consider such an incorrectly filed preliminary response for purposes of the institution decision. However, if the preliminary response is filed early (i.e., before the last date on which such response may be filed), the incorrectly filed preliminary response will be treated as if it was filed on the last day on which such a response may be filed for purposes of the statutory deadline (i.e., the incorrectly filed preliminary response will be treated as if it was filed 3 months after the last day on which the preliminary response may be filed) (see 35 USC §§ 314(b)(1), 324(c)(1)). 37 C.F.R. §§ 42.5(a), 42.6(b).
After you logon to PTAB E2E using your email address user ID, you can check to see if your document is properly uploaded, by searching for the AIA review case without logging in with your user id and password and then opening the case to see if your documents were properly uploaded.
When filing a document uploaded via the “AIA Review Actions” menu – File a Preliminary Response, File a Motion, View a Motion (and then select View Details), File a Rehearing or File an Appeal (for Notice of Appeal), you will enter the relevant information and click on the “Add” button after each document is uploaded one at a time. You will receive an acknowledgement on the screen in PTAB E2E in the upper right. When you have added all your documents click on the “Submit” button. Once the documents are submitted, then you will receive an email notification with a list of your documents filed.
To upload a document, click on the edit icon next to the Documents tab – select the paper type, and enter the relevant data and chose one document to be uploaded, then click on the “Add” button. You will receive an acknowledgement in the upper right of the screen. When you are finished adding all your documents, you must click on the “Done” button to receive your email notification with a list of your documents filed.
To file a confidential settlement agreement, a motion must be filed, select the appropriate case from the "My Docket"", “View My Docket”, “All AIA Reviews” tab and click on the AIA Review number hyperlink, open the case and click on the “AIA Review Actions” menu and select “File a Motion”, then select a “Motion Type” of either “Motion to Dismiss – Before Institution” or “Motion to Terminate – After Institution”. Enter the information for the document. Click on the "Add" button. Next you will enter another document by selecting a “Paper type” of “Other” and upload the confidential settlement agreement, enter the information for the document. In the "Availability" field, enter "Parties and Board Only." Click on the "Add" button and when you are done, click on the "Submit" button. The filer should also upload a request that the settlement agreement be treated as business confidential information and be kept separate from the files of the involved patent or application. See 37 C.F.R. § 42.74(c). The party should also mark the settlement agreement confidential.
The user designated as lead counsel or first backup counsel should contact PTAB at 571-272-7822 after their mandatory notice has been approved to request that PTAB updates their counsel information. Note that lead counsel's user ID must be used to submit documents in the proceeding and that the user ID may be shared. See FAQs C3, D5.
Parties are encouraged to use the heading appearing on papers entered by the Board in the case, which includes the name of the petitioner(s), name of the patent owner, case number, patent number, and title of the paper. A sample heading is provided here (http://www.uspto.gov/sites/default/files/ip/boards/bpai/sample_heading_06_16_2014.pdf).
The parties should request a conference call and seek authorization to file a joint motion to terminate the proceeding. See 37 C.F.R. §§ 42.72, 42.74. The motion will need to be accompanied by a true copy of the settlement agreement, which can be filed confidentially in PTAB. See 37 C.F.R. § 42.74(b); FAQ G2. If the proceeding is terminated before institution and the petition was filed on or after March 19, 2013, the petitioner may file a request for a refund of the post-institution fee paid. See FAQ E7. The request for a refund should be filed separately in PTAB E2E after the proceeding is terminated.
The email addresses of all counsel listed on the "Counsel" tab for a case receive email notifications when something happens (e.g., a document is filed) in a case. Thus, parties should make sure that all appropriate counsel are listed and that their email addresses are correct.
For cases that were migrated from PRPS, the counsel tab will have the email listed on the counsel tab from PRPS.
For all newly filed AIA Reviews in PTAB E2E, the counsel’s email address (their email user ID) will receive notifications from PTAB E2E.
Yes. A PDF or MPEG file uploaded to PTAB E2E is maintained in its original form (i.e., including metadata if the file originally contained metadata). Only the content of the file itself is part of the record, however, not the metadata. Parties may remove metadata from files prior to uploading.
Currently, PTAB E2E does not permit an additional email address to the case to receive notifications. The individual receiving the email must set up a rule in their mail service to forward the emails received from PTABE2E_System@uspto.gov to a shared email address.
Any request for joinder must be filed as a motion under § 42.22, no later than one month after the institution date of any IPR or PGR for which joinder is requested. See 35 U.S.C. §§ 315(c) and 325(c), and 37 C.F.R. §§ 42.122(b) and 42.222(b). To upload a motion using PTAB, see FAQ G1.
Only joinder of like review proceedings of the same patent is permitted. See 35 U.S.C. §§ 315(c) and 325 (c). For example, an instituted IPR may be joined with another IPR, but not with a PGR or reexamination.
H3.How do I request a consolidation of multiple proceedings involving the same patent (e.g., a reexamination and an inter partes review)?
Petitions for derivation proceedings may be filed beginning on March 16, 2013. Click on the "Initiate New Petitions" from the menu and you will be taken to the "Initiate New Petition" wizard. Select "DER - Derivation Proceeding" on the following screen and enter the information for the petition. For further information, see the Quick Start Guide above.
No, the petitioner's patent application must be filed with the Office like any other application. PTAB E2E should only be used to file the petition for a derivation proceeding with the Board. A petitioner should, however, file a copy of its application as an exhibit to the petition.

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