Source: https://axica.de/privacy.html
Timestamp: 2019-04-22 01:06:29+00:00

Document:
We thank you for visiting our website and your interest in our company. Protecting your personal data is of the utmost importance to us. When processing your personal data, such as your name, address, email address or phone number we strictly comply with the existing European and national legislation.
Below AXICA Kongress- und Tagungszentrum Pariser Platz 3 GmbH (hereafter: "AXICA") will inform the public about the nature, scope and purpose of personal data processed by us. We will also inform you about your rights in this Data Privacy Notice.
Friedhelm Leschinger and Marc-Alexander Mundstock.
To send an email please replace "a" by "@". This notation is used to protect against spam.
other similar data and information which may be needed to address safety and security needs in the case of attacks on our IT systems.
This general information is then stored in the server log files. The data in the server log files is kept separately from any personal data provided by a data subject.
The legal foundation for temporarily storing the data in the log files is Art. 6 para. 1 lit. f GDPR.
AXICA has an interest in making available our website, keeping it functional and optimising it to meet our visitors' interests.
The processing of the data mentioned above is necessary to ensure that our website content is correctly delivered when our website is accessed, to optimise the website content and tailor advertising to our website, and to ensure the continued functioning of our IT systems and internet technology. The data is also stored for the purpose of providing the information required for the prosecution of criminal offences to the criminal investigation authorities in the case of a cyber attack.
AXICA will principally store personal data collected during a visit to the website only for the time needed for achieving the purpose for which the data were stored.
The purpose has been achieved when the session ends and the data have been analysed for the purpose of optimising the website and ensuring the safety and security of our IT systems. The data stored in the log files will be erased after seven days. The data may be stored for further extended periods. In this case your IP addresses will be deleted.
You have no possibility to object to the data being collected for the purpose of making the website available and being store in log files, as this is absolutely necessary for operating the website.
The legal basis for the processing of personal data while using cookies is Art. 6 para. 1 lit. f GDPR.
AXICA has an interest in making its website user-friendly. Using cookies with a cookie ID allows the accessed websites and servers to distinguish the individual browser from any other internet browsers which contain different cookies. A certain internet browser can be recognised and identified through the unique cookie ID. This information allows the end device to be automatically recognised, if the website is revisited with the same end device, and makes navigation easier for the user.
The legal basis for the use of Google Analytics is your consent in accordance with https://gdpr-info.eu/art-6-gdpr/ Art. 6 para. 1 lit. a GDPR.
On our website users are given the opportunity to subscribe to our regular free newsletter. When you sign up for the newsletter, your email address is transmitted to us via the entry form. We also record the IP address of the requesting computer, the date and time when you sign up.
Users who have left their email address with AXICA in the context of the performance of a contract will also receive a newsletter. In this case the email address is used for mailing the newsletter. The newsletter is used exclusively for promoting AXICA's owns services and offerings.
We will not transfer any data to third parties in connection with the data processing performed for the mailing of newsletters. The data will be used exclusively for mailing the newsletter.
If you sign up for the newsletter on our website, we will ask for your consent during registration. The legal basis for the processing of the data in this case is Art. 6 para. 1 lit. (a) GDPR.
If the newsletter is sent out after a previous contract performance, the legal basis is Section 7 para. 3 UWG (German Law against Unfair Competition). In this case the mailing would also be authorised by Art. 6 para. 1 lit. (f) GDPR.
AXICA has an interest in making you offers for other events and thus generating additional business. Your email address may be collected and stored for the purpose of sending you the newsletter.
AXICA will store your personal data solely for the time period necessary for achieving the purpose for which the data is held. This means your email address will be stored for as long as the newsletter subscription is still active.
Users who have subscribed to the newsletter can withdraw their consent given for this use of their email address at any time. Each newsletter contains a link for such a withdrawal. AXICA would like to point out that the withdrawal of consent will only take effect prospectively. Any data processing performed up to the time of the withdrawal will still remain lawful.
If you receive the newsletter as a result of the performance of a contract, you can still unsubscribe from the newsletter at any time by clicking the corresponding link in each newsletter.
AXICA offers you the opportunity to participate in various events. On our website you can register for an event, show your interest and create an account for a chosen event by providing your personal data. The contact information is entered via an input form and transmitted to and stored by AXICA. The personal data submitted by you are recorded and stored solely for internal use and purposes. During registration, we will also record the IP address assigned by your internet service provider and also the date and time of the registration. This data will not be disclosed to any third parties, unless we are required to do so by law or such disclosure serves the purpose of investigating or prosecuting criminal offences.
If registration is for precontractual measures, the legal basis for the processing of the data is Art. 6 para. 1 lit. (b) GDPR.
A registration with voluntary submission of personal data serves the purpose of offering you content or services which by their very nature can only be offered to registered users. The purpose of data processing are inquiries about events, customer’s own events, media and press requests and newsletters.
The IP address, date and time are gathered as this is the only way to prevent misuse of the offered services, and if needed these data would assist in solving any criminal offences or copyright infringements. It is therefore necessary to retain such data for the safeguarding and protection of the data controller responsible for data processing.
AXICA will store your personal data solely for the time period necessary for achieving the purpose for which the data is held. The data will be erased if the registration is cancelled or if the data is no longer necessary for executing the contract. Even after the contract has been concluded, it may be necessary to retain the contractual partner’s personal data to be able to comply with contractual or legal obligations.
AXICA will delete any personal data collected through submission of the registration immediately after staging the event.
Irrespective of whether the entering into communication described below could be considered data collection in the sense of the law or not, as a precaution we would like to inform you about how we treat your personal data when you contact us.
Personal data is also processed by AXICA, if you voluntarily submit it. This is the case, for instance, every time when you contact AXICA through the provided email address or by calling us. In this case the transmitted personal data, such as your email address or phone number, will be collected. Of course, any personal data submitted this way will only be used for the purpose for which you made it available when contacting us.
The legal basis for the processing of the data which is transmitted during the submission of an email is Art. 6 para. 1 lit. (f) GDPR.
If the aim of the communication is to conclude a contract, an additional legal basis for the processing is Art. 6 para. 1 lit. (b) GDPR.
The data will be processed solely for the purpose of processing your communication.
AXICA will store your personal data solely for the time period necessary for achieving the purpose for which the data is held. The personal data which AXICA has received through your contacting us will be stored until it becomes apparent from the circumstances that the matter which led you to contacting us has been finally resolved.
You can object to the storage and processing of your personal data at any time. If you do, we cannot continue the communication. In this case all personal data will be erased.
The www.axica.de website provides links to other websites (also referred to as external links).
As a provider of its own proprietary content AXICA is responsible in accordance with the applicable European and national laws and regulations. These proprietary contents must be distinguished from the links to content provided by other providers. AXICA has no control over whether the operators of other websites comply with the applicable European and national laws and regulations or not. In this regard you have to inform yourself about the data privacy policies on the relevant websites. AXICA will assume no liability for any external contents which are provided for use via links and which are specially identified, not do we appropriate the content as our own. Any unlawful, incomplete or faulty content and any damage arising from the use of or failure to use the information is the sole responsibility of the provider of the website to which we linked.
On the AXICA website you can find links which enable you to easily share the content on the AXICA website on social media. After clicking these links, a login window pops up for connecting to Facebook, Google plus, Twitter, LinkedIn or XING. Only by calling one of these links can your data be transferred to the social network. This applies in particular to the social networks which you are already logged into at the time of visiting the AXICA website. AXICA does not use social plugins which transmit website visitor data to social networks unsolicited.
Only if you click this link will a direct connection be established between your internet browser and the Facebook server via the popup window.
Facebook is operated by Facebook Inc., 1601 S. California Ave, Palo Alto, CA 94304, USA. If you are logged into Facebook at the time, the visit to the AXICA website can be linked to your Facebook account and stored on Facebook. Even if you have no Facebook account, it cannot be ruled out that Facebook may store your IP address, if you call up the link.
Only if you click this link will a direct connection be established between your internet browser and the Google server via the popup window.
Only if you click this link will a direct connection be established between your internet browser and the Twitter server via the popup window.
Only if you click this link will a direct connection be established between your internet browser and the LinkedIn server via the popup window.
Only if you click this link will a direct connection be established between your internet browser and the XING server via the popup window.
AXICA collects and processes the personal data submitted by applicants. The processing can also be performed electronically. This is in particular the case if the applicant sends the application to AXICA by electronic means, such as email.
The legal basis for the collection of applicants' information is Art. 6 para. 1 (b) GDPR.
The collection of personal data is necessary for the decision as to whether to enter into an employment contract.
AXICA will store your personal data solely for the time period necessary for achieving the purpose for which the data is held.
If no employment contract is concluded with the applicant, the application documents will be automatically erased after informing the applicant about the rejection, unless such erasure conflicts with AXICA's other legitimate interests. Such a legitimate interest could be the obligation to furnish proof pursuant to the Allgemeine Gleichbehandlungsgesetz (AGG) [German General Equality of Treatment Act].
The collection of the data is necessary for carrying out the application procedure. Applicants can object to the processing of their data at any time. If they do, it should be noted that completion of the application procedure may not be possible.
If personal data is processed, the affected individual is referred to as a data subject within the meaning of the GDPR. A data subject has the following rights against the Controller.
Every data subject has the right to obtain from the controller responsible for the processing confirmation as to whether or not personal data concerning him or her is being processed. If an individual concerned wishes to exercise his or her right to obtain confirmation, such individual can do so at any time by contacting the controller responsible for the processing.
information about the existence of an automated decision-making process, including profiling pursuant to Art. 22 paras. 1 and 4 EU-GDPR and — at least in these cases — meaningful information about the logic involved as well as the implications and the intended effects of such procedures on the data subject.
In addition, the data subject is entitled to be informed as to whether personal data were transmitted to a third country or an international organisation. Should this be case, the data subject also has the right to be informed of all suitable guarantees relating to this transmission.
If a data subject wishes to exercise this right of access, he or she can do so at any time by contacting the controller responsible for data processing.
Every data subject impacted by the processing of personal data has the right to demand that any incorrect personal data concerning him or her be rectified without undue delay. Taking into account the purposes of the processing, the data subject also has the right to have incomplete personal data completed — including by means of providing a supplementary statement.
If a data subject wishes to exercise this right to rectification, he or she can do so at any time by contacting the controller responsible for processing.
The personal data is no longer necessary to implement the purposes for which they were collected or otherwise processed.
The data subject has withdrawn his or her consent on which the processing was based in accordance with Art. 6 para. 1 lit (a) GDPR or Art. 9 para. 2 lit (a) GDPR, and there is no other legal basis for the processing.
The data subject objects to the processing pursuant to Art. 21 para. 1 GDPR, and there are no overriding legitimate grounds for the processing, or the data subject objects to the processing pursuant to Art. 21 para. 2 GDPR.
The personal data have to be erased for compliance with a legal requirement under Union or Member State law, to which the controller is subject.
The personal data have been collected in connection with an offer of information society services pursuant to Art. 8 para. 1 GDPR.
If any of the grounds mentioned above applies and a data subject wishes to obtain the erasure of personal data held by AXICA, they can do so at any time by contacting the controller responsible for processing. In this case, the data subject's request for erasure will be met immediately.
Where the personal data were made public by AXICA and where our company as the controller is obliged pursuant to Art. 17 para. 1 GDPR to erase the personal data, AXICA, taking into account available technology and the cost of implementation, will take reasonable steps, including technical measures, to inform controllers responsible for the data processing who have processed the published personal data that the individual concerned has requested the erasure by such controllers of any links to, or copy or replication of, those personal data, insofar as the processing is not required. The controller responsible for the processing will then take the appropriate steps in the individual case.
The processing is unlawful, the data subject has rejected the erasure of the personal data and demands restriction of their use instead.
The controller no longer needs the personal data for the purposes of processing, but they are still needed by the data subject for establishing, exercising or defending his or her legal claims.
The data subject has objected to the processing pursuant to Art. 21 para. 1 GDPR, and it has not yet been verified whether the legitimate grounds of the controller override those of the data subject.
Where any of the conditions mentioned above are present and the data subject wishes to obtain restriction of the personal data held by AXICA, they can do so at any time by contacting the controller responsible for the processing. In this case the restriction of processing will be implemented immediately.
Every data subject impacted by the processing of personal data has the right to be given the personal data concerning him or her, which such individual provided to a controller, in a structured, commonly used and machine-readable format. A data subject also has the right to transmit those data to another controller without hindrance from the controller to which the personal data have been provided, where the processing is based on consent given pursuant to Art. 6 para. 1 (a) GDPR or Art. 9 para. 2 (a) GDPR or on a contract pursuant to Art. 6 para. 1 (b) GDPR; and the processing is carried out by automatic means, and insofar as the processing is not necessary for the performance of a task carried out in the public interest or in the exercise of official authority conferred on the controller.
In exercising his or her right to data portability, the data subject has the right pursuant to Art. 20 para. 1 GDPR to have the personal data transmitted directly from one controller to another, where technically feasible and if this does not adversely affect the rights and freedoms of others.
Where the data subject wishes to exercise the right to portability, he or she can do so at any time by contacting the controller responsible for data processing.
Every data subject impacted by the processing of personal data has the right to object, on grounds relating to his or her particular situation, at any time to processing of personal data concerning him or her which is performed based on Art. 6 para. 1 (e) or (f) GDPR. The also applies to profiling based on these legal provisions.
AXICA will no longer process the personal data in the case of an objection, unless AXICA can provide compelling legitimate grounds for the processing which override the interests, rights and freedoms of the data subject or the processing serves the purpose of establishing, exercising or defending legal claims.
Where AXICA processes personal data for direct marketing purposes, the data subject has the right to object at any time to the processing of personal data for such marketing. The same shall apply to profiling to the extent that it is related to such direct marketing. Where the data subject objects to the processing for direct marketing purposes vis-à-vis AXICA, AXICA will stop processing the personal data for such purposes.
The data subject also has the right to object, on grounds relating to his or her particular situation, to the processing of personal data concerning him or her, performed by AXICA for scientific or historical research purposes or statistical purposes pursuant to Art. 89 para. 1 GDPR, unless the processing is necessary for performing a task carried out for reasons of public interest.
Where a data subject wishes to exercise his or her right to object, such person can do so by directly contacting the controller responsible for processing. Furthermore, the data subject may exercise his or her right to object by automated means using technical specifications in the context of the use of information society services, and notwithstanding Directive 2002/58/EC.
If the decision is necessary for concluding or fulfilling a contract made between the data subject and AXICA or if it is based on the data subject's explicit consent, AXICA will implement suitable measures to safeguard the rights and freedoms and the legitimate interests of the data subject; including at least the right to obtain human intervention on the controller's part, to express the data subject’s own point of view and to contest the decision.
If the data subject wishes to exercise his or her rights in relation to automated decisions, he or she can do so at any time by contacting the controller responsible for data processing.
Every data subject impacted by the processing of personal data is entitled to withdraw his or her consent to the processing of personal data at any time. The consent should be withdrawn in the same manner as it was given.
The withdrawal of consent shall take effect solely for the future. Any data processing performed up to the time of the withdrawal will still remain lawful.
Without any prejudice to any other administrative or judicial remedy you are entitled to lodge a complaint with a supervisory authority, in particular in the Member State of your habitual residence, place of work or place of the alleged infringement, if you think that the processing of personal data relating to you infringes the GDPR.
The supervisory authority where the complaint was lodged will inform the complainant on the progress and the outcome of the complaint including the possibility of a judicial remedy pursuant to Art. 78 GDPR.
AXICA reserves the right to change its data protection practices and this policy in order to adapt data to any changes to relevant laws and/or regulations or to better meet the needs. Any changes to data privacy practices will be published on this page. Therefore, the version date of the data privacy notice should be heeded.

References: Art. 6
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 Art. 78