CELEX: 51982DC0205
Language: en
Date: 1982-04-06
Title: TRANSFER OF APPROPRIATIONS No 7/82 (non-compulsory expenditure)

ARCHIVES HISTORIQUES
DE LA COMMISSION
COLLECTION RELIEE DES
DOCUMENTS "COM"
COM (82) 205
Vol. 1982/0087
 ---pagebreak--- Disclaimer
Conformément au règlement (CEE, Euratom) n° 354/83 du Conseil du 1er février 1983
concernant l'ouverture au public des archives historiques de la Communauté économique
européenne et de la Communauté européenne de l'énergie atomique (JO L 43 du 15.2.1983,
p. 1), tel que modifié par le règlement (CE, Euratom) n° 1700/2003 du 22 septembre 2003
(JO L 243 du 27.9.2003, p. 1), ce dossier est ouvert au public. Le cas échéant, les documents
classifiés présents dans ce dossier ont été déclassifiés conformément à l'article 5 dudit
règlement.
In accordance with Council Regulation (EEC, Euratom) No 354/83 of 1 February 1983
concerning the opening to the public of the historical archives of the European Economic
Community and the European Atomic Energy Community (OJ L 43, 15.2.1983, p. 1), as
amended by Regulation (EC, Euratom) No 1700/2003 of 22 September 2003 (OJ L 243,
27.9.2003, p. 1), this file is open to the public. Where necessary, classified documents in this
file have been declassified in conformity with Article 5 of the aforementioned regulation.
In Übereinstimmung mit der Verordnung (EWG, Euratom) Nr. 354/83 des Rates vom 1.
Februar 1983 über die Freigabe der historischen Archive der Europäischen
Wirtschaftsgemeinschaft und der Europäischen Atomgemeinschaft (ABI. L 43 vom 15.2.1983,
S. 1), geändert durch die Verordnung (EG, Euratom) Nr. 1700/2003 vom 22. September 2003
(ABI. L 243 vom 27.9.2003, S. 1), ist diese Datei der Öffentlichkeit zugänglich. Soweit
erforderlich, wurden die Verschlusssachen in dieser Datei in Übereinstimmung mit Artikel 5
der genannten Verordnung freigegeben.
 ---pagebreak---         COMMISSION OF THE EUROPEAN COMMUNITIES
         GENERAL BUDGET FOR 1982                               COM(82)205 final.
         SECTION III - COMMISSION                              Brussels , 6 April 1982 ,
                           TRANSFER OF APPROPRIATIONS No 7/82
                             ( non-compulsory expenditure )
        FROM CHAPTER B - 101        CONTINGENCY" RESERVE
        TO CHAPTER A - 27           EXPENDITURE ON PUBLISHING AND INFORMATION
        Article A - 272             Expenditure on the dissemination of information
                                    and on participation in public events
        Item A - 2721               Participation of the Communities in international
                                    exhibitions
                                                                           141 000 ECU
        The Financial Controller approved this proposal on 26 March 1982 in
        accordance with Article 21(4) of the Financial Regulation and certified
        that the appropriations sire available *
                                   t <\ -   v.            n  - r\
                                  ! 2~,   χ κ»"5       ν
                                            *> ■ 1 ' T   \ \
C0M(82 ) 205 final
 ---pagebreak---                                  GROUNDS                        ~
The international exhibition on energy at Knoxville , Tennessee , USA ,
will take place from 1 May to 31 October 1982 .
The Counoil daoision on Commission panieipation in the exhibition was
approved by Parliament in 19®Q »
The Commission requested an overall budget of 875 000 ECU over three
financial years . The budgetary authority approved a total appropriation
of 680 000 ECU over three years , divided as follows :
                 1980 î              85 000 ECU
                 1981 ï             355 000 ECU
                 1982 Î             240 000 ECU
                                    680 000 ECU
When the overall budget of 680 000 ECU was fixed in July 1980 , exchange
rates were as follows :
                  1 ECU    -   ? 1.42737
                  Sf 1     »   0.70058 ECU
Since then the dollar has risen sharply and the administrative rate in
March 1982 was :
                  1 ECU    «   I . OI647
                  af 1     «   0.98379 ECU
This 40.5$ increase means that the overall budget of 680 000 ECU , which
was worth some $ 970 000 when it was approved , is now worth only $ 69 1 200.
Since most of the expenditure ( e.g. on mounting the stand , American
architects , local firms , printed material ( such as leaflets ), stickers ,
local staff , the European Day and other information activities and operating
expenses for the six months of the exhibition) has to be paid in dollars
in the United States , the Commission has insufficient money.
The annexed tables summarize commitments in dollars (Table l ) and orders
still to be placed in dollars ( Table 5 ) with US firms . These contracts are
directly affected by the rise in the dollar.     The tables show both the
cost in ECU when the commitment was entered into and the cost in ECU at the
 ---pagebreak--- exchange rate applicable at the time the budget was approved ( June 1980 ) .
The shortfall is therefore evident .
These tables also list contracts with European firms ( Tables 2 and 3)
which , although drawn up , as required by Commission rules , in a currency
other than the dollar , are wholly or partly affected by the rise in the
dollar because they are for work to be carried out in the United States
and the contracting firms based their prices on the current dollar exchange
rate .
The total effect of the depreciation of the ECU amounts to 141 028 ECU
( Table 6) and the Commission therefore proposes to transfer 141 000 ECU
from Chapter 101 ( Contingency Reserve ) to item 2721 in Section III A of
the general budget ( Participation of the Communities in international
exhibitions) .
 ---pagebreak---        KIlEKGlf EXPO KfJOXVILLE 1982                                                                                                 1.
                                             STATEMENT OP EXPENDITURE IN $ AND LOSSES SUSTAINED ON
                                             CONTRACTS CONCLUDED THROUGH THE RISE IN THE DOLLAR
                                       COMMITME NTS
                                                                                                    ECU oost at         Difference
                                                                                                    rate of 31 . 7 « 80 between ECU
                                                        Exchange rate at     ECU cost at date
  Date               Purpose                 i          date of commitment   of commitment
                                                                                                                        cost at date
                                                                                                   ($1 - 1,42737 ECU)   of commitment
                                                                                                                        and at 31·7·8θ
12.12.60        Assembly               101.000              1,31449                76.835               70.759             -   6.076
26.09.01        Assembly                16.083              1,32262                14.200               11.268             -   2.932
                                                                              M
29.10.81        Shared services         62.825              1,09180                57.543               44.015             - 13.528
01.12.81        Architect's fees         4.461              1,09993                 4.056                3.125                    931
15.12.81        Air conditioning         8.600              1,10554             -   7.779                6.025             -   1.754
18 . 12.61      Air conditioning        21.000              1,10554                18.995               14.712 .           -   4 . 283
16.01.82        Architect's feee         3.000              1 ¿09601                2.737                2.102                     635
04.02.62        Building modifications  10.000              1,09601                 9.124              " 7.006             -   2.118
08.03.82        Operating expenses     168.000              1,0164 ?              165.277             117.699               - 47.578
                                       394.969                                    356.546             276.711               - 79.835
                TOTALS
              I
 ---pagebreak---  ENERGY EXPO KNOXVILLE 1982
 tMS=C£SSK = S&C;eKB&S=SSCaBat3SB       STATEMENT OP EXPENDITURE IN DM AND LOSSES SUSTAINED ON                                         2.
                                       CONTRACTS CONCLUDED THROUGH TOE RISE IN THE DOLLAR
 Contracts concluded in European currencies but based wholly or partly on dollar prices and BO directly affected by rises in the
 dollar
 Decoration of the facade of the Community pavillion
 Since thise work is to be done in Knoxville , the German firm DURMA submitted a tender calculated in dollarB in response to the
 invitation to tender put out by our American architects .    DURMA' s tender was the lowest and it was awarded the oontract .   In
 accordance with Commission rules , thiB was then converted at the current exchange rate into DM BO that the Commission could
 make its order and pay its share in DM to the company 's German account .    The other partners are paying their contributions
 in dollars to the local account of the firm in Knoxville .
                                   COMMITMENTS
                                                                                                   ECU cost at           Difference
                                                                                                   rate of 31.7.8ο       between EC U
                                                                                                                         cost at date
 Date               Purpose           DM =
                                                        Exchange rate at       ECU cost at        ($1 - 1,42737 )        of commitment
                                                        date of commitment     date of
                                                                               commitment
                                                                                                                         and at 31.7.80
19.11.81      Exterior            DM IO3.714 at             1,09993              41.355                31.868              -   9 .42?
              decoration             - DM 2.28 -
                                  £45.488
O9.O2.82      Sculpture etc 0     DM 27 . OOO at            1,04412              11.341                8.296               -   3.045
                                  ^1 = DM 2.28 -
                                  £11.842
              TOTALS
                                  DM 130.714 =                                   52.696               40.164               - 12.532
                                  ^57.330
 Note : This is a joint order by the five participants (Prance , Germany , Italy, the United Kingdom and the Commission). The
         Commission ia responsible for one fifth of the cost .
 ---pagebreak---                                                                       J
ENERGY EXPO KfTOXVTLLH 1982      STATEMENT OP EXPENDITURE IN LIRE AND LOSSES SUSTAINED ON CONTRACTS CONCLUDED
                                THROU3H THE RISE Dî THE DOLLAR
Decoration of the Commission 's stand
The invitation to tender was issued in Europe and those participating submitted an inclusive price in national currency
covering design, execution , transport , assembly , maintenance of the audio-visual exhibition for six months , etc .     As
regards that part of the work to be carried out on the spot (®.g, transport , assembly, maintenance and removal ), which
was therefore payable in the USA in dollarB , these tenders were based on the exchange rate current on 1 October 1991 t
the date the tender was submitted .
The contract was awarded to PROBES, Rome , whose inclusive price of Lit 295 million included t
   assembly at and removal from Knoxville                                                                     Lit 25.000.000
  maintenance of the audio-visual exhibition , included in the total price of the exhibition        approx o Lit 12.000.00!)
   sea transport at dollar rates                                                                    approx • Lit 1 Y « 000 . 000
   supplies by Amerioan sub-contractors ( e.g. carpets, eleotrical equipment ) included in the
   total price for th8 Btand                                                                         approx * Lit 36#000«0OT
                                                                                                                   Difference between
                                         COMMITMENTS                                                ECU cost       ECU cost mH date
                                                                                                     at rate       of commitment and
                                                             Exchange rate at   ECU cost at date     of 3M.80
   Date           Purpose                   Lit = β          date of commitment of commitment                      at 31.7.8a
 27.10.81                                                                             19.355           14.805             - 4.55O
             Stand : assembly      Lit 25 . ΟΟΟ.ΟΟΟ at            1,09180
             and removal           1.183 =* #1.132
                                                                                       9.290             7.106            - 2,184
            Maintenance            Approx . Lit 12 » 000.000      1,09180
                                   at 1.183 = #0.143
                                                                                      13°162            IO .067           - 3»«95
             Transport             Lit 17*000.000 «               1,09180
                                   #4.370
             American suppliers    Lit 36.000,000                 1,09180             27.872            21.320            - 6.552
             TOTALS
                                   Lit 9O . OOO.OOO »                                 69.679            53.298           - 16.381
                                   #6.076
 ---pagebreak--- ii£22L£=~=«=2==i™~!§!         bTATiii-iU'i'f OF COi j:iTi'jji-;TS V,fHOSi) TOTAL COST 13 i:OT GRSATI/i
                              IliPLUiCflO^D 3Y Tiiai RISE Hi T'KL DOLLAR
                                                                                                   ECU
                  Préparation                                                                    2.000
                  Préparation                                                                    2.000
                  Meetings with Fair management                                                  2.500
                  Preparation                                                                    ;> non
                  Decoration of stand ( part ):          Lit 295.000.000
                                                           -     25.000.000
                                                                 12.000.000
                                                                 17.000.000
                                                           -     36.000.000
                                                         Lit 205.000.000
                                                         at exchange rate of 27.10.81
                                                          (Lit 1291,60 = 1 ECU )               158.718
                  Miscellaneous                                                                  2.000
                  Meetings                                                                       2.000
                  Euroquiz                                                                      ^0.618
                                                                                               P01.8V5
 ---pagebreak--- ETEROY EXPO KNOXVTLLE 1932
                               STATEMENT OF EXPENDITURE PT t A!7D LOSSES SUFFERED 0:* C0I7TRACTS
                               NOT YET AWARDED THROUGH THE RISE III THE DOLLAR
                                                                           Exchange rate         ECU on  Difference
            Purpose                        Exchange rate         ECU
                                                                              on 31.7.80         3I.7.8O in ECU
                                8.050                           7.9¿C           1,42737            5.640 -  2.280
    First printing of leaflet                 1,01647
    First printing of sticker   8.932                           8.787                              6.258 -  2.529
                                                                                                   7.006 -  2.832
    Finishing of stand         10.000                           9.838
                                                                            Λ
    Reprinting of leaflet      30.000                          29.513                             21.018 -  8.495
                                                                                                  11.910
    Reprinting of sticker      17.000                          16.725                                    -  4.815
                                                                                                   7.006
    Reprinting of publicity-   10.000                           9.838                                    -  2.832
                                                                                                  21.018
    European Day               30.000 ·                        29.514                                    -   8.496
    TOTALS                    113.982                         112.135                             79.856 - 32.279
 ---pagebreak--- ENERGY EXPO tTOXYILLB 1932
                                                    S U M MARY
                                                               Current ECU    ECU at 30.7 . 80 Difference
                        Statement of expenditure in $            356 . 546          276.711      79.835
                        Statement of expenditure in Dïi/$        122.375             93.462      28.913
                                                 and Lit/^
                                                                           .»
                        Statement of commitments whose total
                                                                 201.836         •  201.836        0
                       cost is not greatly" influenced by                                                 >
                       the i
                                             SUB-TOTALS          680.757            572.009     108.748
                       Orders still to be placed {(113· 5Ö2 )    112.135             79.855      32.280
                                             TOTALS              792.892            651.864     141.028
 ---pagebreak---            APPROPRIATIONS IN CHAPTER B - 101
                   ON 26 MARCH 1982
Amount entered in 1982 budget            5 000 000 ECU
Transfer authorized to item A   2988         52 000 ECU
Amount available                         4 948 000 ECU