CELEX: 51976PC0698
Language: en
Date: 1976-12-23
Title: PROPOSAL FOR A COUNCIL REGULATION instituting a Community export declaration form (submitted to the Council by the Commission)

ARCHIVES HISTORIQUES
DE LA COMMISSION
COLLECTION RELIEE DES
DOCUMENTS "COM"
COM (76) 698
Vol. 1976/0207
 ---pagebreak--- Disclaimer
Conformément au règlement (CEE, Euratom) n° 354/83 du Conseil du 1er février 1983
concernant l'ouverture au public des archives historiques de la Communauté économique
européenne et de la Communauté européenne de l'énergie atomique (JO L 43 du 15.2.1983,
p. 1), tel que modifié par le règlement (CE, Euratom) n° 1700/2003 du 22 septembre 2003
(JO L 243 du 27.9.2003, p. 1), ce dossier est ouvert au public. Le cas échéant, les documents
classifiés présents dans ce dossier ont été déclassifiés conformément à l'article 5 dudit
règlement.
In accordance with Council Regulation (EEC, Euratom) No 354/83 of 1 February 1983
concerning the opening to the public of the historical archives of the European Economic
Community and the European Atomic Energy Community (OJ L 43, 15.2.1983, p. 1), as
amended by Regulation (EC, Euratom) No 1700/2003 of 22 September 2003 (OJ L 243,
27.9.2003, p. 1), this file is open to the public. Where necessary, classified documents in this
file have been declassified in conformity with Article 5 of the aforementioned regulation.
In Übereinstimmung mit der Verordnung (EWG, Euratom) Nr. 354/83 des Rates vom 1.
Februar 1983 über die Freigabe der historischen Archive der Europäischen
Wirtschaftsgemeinschaft und der Europäischen Atomgemeinschaft (ABI. L 43 vom 15.2.1983,
S. 1), geändert durch die Verordnung (EG, Euratom) Nr. 1700/2003 vom 22. September 2003
(ABI. L 243 vom 27.9.2003, S. 1), ist diese Datei der Öffentlichkeit zugänglich. Soweit
erforderlich, wurden die Verschlusssachen in dieser Datei in Übereinstimmung mit Artikel 5
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 ---pagebreak--- COMMISSION OF THE EUROPEAN COMMUNITIES
                                          COM(76)698 final.
                                          Brussels . 23 December 1976.
                PROPOSAL FOR A COUNCIL REGULATION
          instituting a Community export declaration form
        ( submitted to the Council "by the Commission )
 COK(76) 698 final .
 ---pagebreak---                     EXPLANATORY MEMORANDUM
 The purpose of the attached draft regulation is to introduce a Community
 export declaration form in the Community as from 1 January 1978 ; this
 was one of the objectives of the customs simplification Programme sent by
 the Commission to the Council on 25 February 1975 ( Doc COM ( 75 ) 67 final ).
 The introduction of Community transit procedures in 1970 has contributed
 to the achievement of substantial simplifications for the movement of
 goods ; but further simplifications are necessary since , at the present
  stage, of integration , other formalities over and above Community transit
  formalities still exist in regard to internal Community trade .
  The harmonisation of national export forms should really have beer?nin­
  direct consequence of Article 15 of Regulation ( EEC ) No 542 / 69 , under which
  the export or re-export declaration should be combined with and drawn up
  on a T form , but because Article 15 leaves each Member State the freedom to
  determine which data should appear on national forms ( even data common to
  all Member States ) and the location for such data * it has in practice
  been imoossible to achieve the Intended balrmoni sation . Work for "user's in
  the Community would be facilitated if export data are located in a fixed
  place on the fofoas . The resulting advantages wmjld_ be greater stiil- i-f the
• Community transit forms are aligned on the export forms ; in practical terms ,
  simultaneous completion of the two forms , regardless of the method of
  reproduction used ( e.g. one-run systems ), will result in the saving of
  time .
  The Community export declaration form should be sufficiently simple for
  adaptations to be made to meet Community requirements or national
  requirements remaining in each Member Member State ( boxes for Community
  data , spaces for national data ). Without prejudicing any future harmoni­
  sation of import documents , the scope of national export data requirements
  must ' naturally be kept within the bopnds of strict necessity , especially
  in regard to intra-Community trade .
  In view of the growing tendency in international trade; to use standard
  forms aligned on the layout key drawn up by the United Nations Economic
  Commission for Europe , generally known as the ECE layout key , it has
  seemed appropriate to base the Community form thereon .
  After protracted and delicate design work , these forms received the unanimous
  agreement of the customs fxperts    in the Customs iegi .s-lation Committee and
  the statisticians in the Committee on External Trade Statistics .
                                                                                %
   The exp«rts have examined the design of the forms in all respects and down
   to the last detail . The design is thus as refined as 6s technically possible ,
   and the above-mentioned two Committees have given tha opinio".- that
   present layout of the forms should be considered as definitive .
   Use of the forms in conjunction with transit forms 'will be*p©s«fbl© ©n«®
   the Commission , by virtue of Its delegated powers uweter tta Community
   transit regulation , has redesigned in parallel the Cweimunity transit
 ---pagebreak--- documents .
The two types of documents should necessarily enter into effect on
the same date .
As some data on the export forms are also required when the goods are
entered to home use in the Member State of destination, the formalities
and controls at the time of entry to home use would be suitably facilitatsd
if the persons concerned were allowed to transmit the relevant data to
destination on the Community transit documents .
The form could naturally be used separately when the export procedure
is not followed by a transit procedure .
The European Parliament 's opinion must be obtained because this draft
regulation is based on Article 235 of the Treaty . It would also be desirable
to seek the opinion of the Economic and Social Committee .
 ---pagebreak--- '-M (J
                       Proposal for a Council Regulation instituting
                          a Community export declaration form
       THE COUNCIL OP THE EUROPEAN COMMUNITIES ,
       Having regard to the Treaty establishing the European Economic Community ,
       and in particular Article 235 thereof ;
       Having regard to the proposal from the Commission ;
       Having regard to the Opinion of the European Parliament ;
       Having regard to the Opinion of the Economic and Social Committee ;
       Whereas a   common    export declaration form should be introduced in the
       Community in order to facilitate the accomplishment by its users of the
       residual formalities in intra-Community trade ;
       Whereas , with a view to standardising documents used in international
       trade , such Community export declaration form should be aligned on the
       model form drawn up under the auspices of the Economic Commission for
       Europe of the United Nations ;
       Whereas the introduction of such Community export declaration form must
       lead to •harmonisation of the particulars to be entered thereon ;
       Whereas it is appropriate for the sake of simplification and efficiency
       to provide boxes for all potential data requirements ; whereas it is
       clear that users can be required to complete only those boxes which are
       in fact necessary under the Treaty ;
       Whereas the form should provide boxes for national use ; whereas , however ,
       in regard to measures applied to intra-Community trade in accordance
       with the Treaty , Member States may require only such data as are strictly
       necessary and to the extent that such data cannot be obtained by other
       means ;
       Whereas the concurrent standardisation of Community transit declaration
       documents will enable the export declaration and Community transit
       declaration to be readily produced simultaneously , regardless of the
       reproduction system used ;
       Whereas certain particulars which have been passed or acknowledged by the
        customs authorities for the purposes of an export procedure must also be
        supplied when the goods are entered to home use in the Member State of
        destination ; whereas , with a view to facilitating the formalities and con­
        trols of entry to home use , the persons concerned must be allowed the
        option of transmitting any such relevant data to the Member State of
        destination by means of the Community transit document ;
        Whereas the Treaty has not provided the necessary powers for the introd­
        uction of a Community export declaration form ; whereas it is therefore
        necessary to base this Regulation on Article 235 ;
 ---pagebreak--- HAS ADOPTED THIS REGULATION s
Article 1
1.  Without prejudice to rules laid down regarding export procedures and
    to special rules applicable under specific Community legislation ,
     this Regulation shall apply to goods covered "by a written export
    declaration when traded "between Member States or destined for export­
    ation from the Community .
2.  For the purpose of this Regulation , " export" and " exportation" shall
    "be taken to mean "both the dispatch of goods from one Member State to
     another and the exportation , whether definitive or temporary , or re-
     exportation of goods outside the territory of the Community .
Article 2
1.   The written export declaration referred to in Article 1 shall be made
     out on a form EX corresponding to the specimen in Annex 1 hereto ,
     accompanied where appropriate by one or more forms EXc corresponding
     to the specimen in Annex II hereto .
2.  Each Member State may furthermore allow users to employ in place of
     the forms referred to in paragraph 1 forms EX and EXc corresponding ,
     respectively , to the specimens in Annexes III and IV hereto .
Article 3
1.  Each Member State shall determine the number of copies of which forms
    EX and EXc shall be composed , the colour and weight of paper to be
    used , and the description and number to be given to each copy .
    Each Member State may furthermore adapt the specimens in Annexes I
     to IV hereto in accordance with the conditions of Section B of
    Annex V hereto .
2.  The technical conditions governing forms EX and EXc under Section A
    of Annex V must be respected .
Article 4
1.  Each Member State shall prescribe the particulars to be inserted in the
    appropriate boxes for purposes of national measures regarding trade
    taken in conformity with the Treaty .
2.  Each Member State may prescribe those particulars strictly necessary for
    purposes of national measures concerning intra-Community trade taken
     in conformity with the Treaty , and only insofar as such particulars
     cannot be obtained otherwise than in connection with export formalities
    for goods .
 ---pagebreak---                                  -3-
Article 5
1.    Nothing in this Regulation shall affect :
      (a) the operation of Council Regulation (EEC ) No 1736/75        of
            24 June 1975 on "the external trade statistics of the Community
            and statistics of trade "between Member States ( 1 /;
      (b )  the use of special export declaration forms "by virtue of
            international agreements ;
      (c)   the use , under simplified export procedures , of special export
            declaration forms such as forms containing the data of the
            export declaration in general , periodic or recapitulative form ;
      (d )  the use of automatic data processing systems .
2.    Belgium , Luxemburg and the Netherlands may abstain from applying this
      Regulation in regard to internal Benelux trade .
Article 6
Where certain particulars which the customs authorities have passed or
acknowledged for the purposes of an export procedure must also be supplied
when the goods are entered to home use in the Member State of destination ,
those concerned may also enter those particulars on the Community transit
document under cover of which goods are consigned to that Member State of
destination .
Article 7
      The specimens in Annexes I to IV may be adapted , in accordance with
      the procedure laid down in Article . 59 of Regulation (EEC ) No 542/69 of
      18 March 1969 on Community transit ^/,to requirements arising from the
      particular nature of certain goods or to technical requirements such
      as those arising from automatic data processing systems .
Article 8
Each Member State shall inform the Commission of the measures which it
takes in implementation of this Regulation.
Article 9
This Regulation shall enter into force on 1 January 1978 .
This Regulation shall be binding in its entirety and directly applicable
in all Member States .
                                                    For the Council
( 1 ) OJ# No L 183 of 14.7.75 , P. 3
(2) OJ No L 77 0f 29.3.69 , p .7
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 ---pagebreak---                                        4. -                        ANNEX V
Technical conditions governing forms EX and EXc ^. and adaptations which the
Member States may make to these fop s
A. Technical conditions
   1 . Paper
       Ttiie paper used shall be dressed for writing purposes
   2 . Size
       Ttye size shall be 210 x 297 inm , a tolerance In the length and width of
       ♦ 8 mm being allowed .
   3 . La.yout
       Th,e layout of the form sh<ill be based on 4.24 mm ( 1 / 6 inch ) line-spacing
       ariid 2.54 mm ( 1 / 10 inch ) character- spacing
B. Adaptation by the Member Stages
   1 . Each Member State may add a national symbol to the symbols EX and EXc .
                                                                                     «
   2 . Each Member State may dispense with boxes marked with an asterisk or lay
       down that such boxes need not be completed . The space left by boxes
       wt\ich have been thus dispgnsfd with may not be used for other purposes .
   3. The " exporter" box may be divided in two such that the upper part shall
       cqntain the data concerning the exporter and the lower part shall ,
       where appropriate , contain tfie data concerning the declarant .
   4.   Each Member State may move in either direction any of the dotted lines
       at the edge of certain boxes , in order to adapt those boxes to meet
       its needs .
       However , the horizontal dottpd lines of the "previous customs procedure"
       and " identity of means of transport " boxes may not be moved upwards .
   5 . Each Member State shall determine the wording for the "exporter 's
       declaration " box .
  6.   Any box adapted by Member States must respect the line-spacing and
       character spacing laid down at A. 3 above .