CELEX: 51975PC0645
Language: en
Date: 1975-12-12
Title: DRAFT RULES OF PROCEDURE of the Advisory Committee on Social Security for migrant workers.

ARCHIVES HISTORIQUES
DE LA COMMISSION
COLLECTION RELIEE DES
DOCUMENTS "COM"
COM (75) 645
Vol. 1975/0241
 ---pagebreak--- Disclaimer
Conformément au règlement (CEE, Euratom) n° 354/83 du Conseil du 1er février 1983
concernant l'ouverture au public des archives historiques de la Communauté économique
européenne et de la Communauté européenne de l'énergie atomique (JO L 43 du 15.2.1983,
p. 1), tel que modifié par le règlement (CE, Euratom) n° 1700/2003 du 22 septembre 2003
(JO L 243 du 27.9.2003, p. 1), ce dossier est ouvert au public. Le cas échéant, les documents
classifiés présents dans ce dossier ont été déclassifiés conformément à l'article 5 dudit
règlement.
In accordance with Council Regulation (EEC, Euratom) No 354/83 of 1 February 1983
concerning the opening to the public of the historical archives of the European Economic
Community and the European Atomic Energy Community (OJ L 43, 15.2.1983, p. 1), as
amended by Regulation (EC, Euratom) No 1700/2003 of 22 September 2003 (OJ L 243,
27.9.2003, p. 1), this file is open to the public. Where necessary, classified documents in this
file have been declassified in conformity with Article 5 of the aforementioned regulation.
In Übereinstimmung mit der Verordnung (EWG, Euratom) Nr. 354/83 des Rates vom 1.
Februar 1983 über die Freigabe der historischen Archive der Europäischen
Wirtschaftsgemeinschaft und der Europäischen Atomgemeinschaft (ABI. L 43 vom 15.2.1983,
S. 1), geändert durch die Verordnung (EG, Euratom) Nr. 1700/2003 vom 22. September 2003
(ABI. L 243 vom 27.9.2003, S. 1), ist diese Datei der Öffentlichkeit zugänglich. Soweit
erforderlich, wurden die Verschlusssachen in dieser Datei in Übereinstimmung mit Artikel 5
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 ---pagebreak--- COMMISSION OF THE EUROPEAN COMMUNITIES
                                             COM(75)645 final
                                             Brussels , 12 December 1975 *
                         DRAFT RULES OF PROCEDURE
              of the Advisory Committee on Social Security
                                for migrant workers.
    COM (75) 645 final .
 ---pagebreak---                                       - 2 -
THE ADVISORY COMMITTEE ON SOCIAL SECURITY FOR MIGRANT WORKERS
established "by Article 82 ( l ) of Council Regulation ( EEC ) No 1408/71 of
14 June 1971 on the application of social security schemes to employed
persons and their families moving within the Community,
pursuant to the second subparagraph of Article 82 ( 7) thereof,
has drawn up the following Rules of Procedure :
Convening of the Committee , draft agenda and place of meetings
                                     Article 1
1 . The Chairman shall notify each Committee member of the date of a meeting,
    not less than four weeks before the date thereof and shall at the same
    time advise each alternate member of such date . He shall at the same time
    forward to them the draft agenda and , as soon as these are available , any
    working documents .
2 . In cases of urgency, the Chairman may reduce the said period of four weeks , '
    but in no case shall there be less than two weeks notice .
3 . Should a request that the Committee be convened be made by at least one
    third of the members in accordance with Article 82 ( 5 ) of Regulation ( EEC )
    No 1408/71 , the Chairman shall comply within three weeks , in the manner
    provided for in paragraph 1 of the present Article .
4 . The draft agenda shall include all matters which the Chairman proposes
    for discussion and any items for which a request for inclusion therein
    by one or more members , together with any relevant documents , has been
    received by the Chairman at least one week before the notification to the
    members of the date of the meeting.
                                     Article 2
    As a general rule , the Advisory Committee and the working parties set up
    under Article 14 of these Rules shall hold their meetings at the seat of
    the Commission .
 ---pagebreak--- Amenda
                                      Articel 3
1 . At the beginning of each meeting the Committee shall approve the agenda
    which in addition to the items shown on the draft agenda, may include
    any other matters proposed either by the Chairman or by one or more
    members , subject to the agreement of at least two thirds of the members
    present or of all the representatives present in the same category .
2 . The members of the Committee may reserve their final position until the
    next meeting in regard to any items on the agenda for whioh they have not
    received the relevant documents in their language five days before the
    beginning of the meeting . By a majority of the members present or validly
    represented, the Committee may adopt a shorter period .
Attendance at meetings
                  *                   Article 4
1 * Besides the Chairman and the full members , the following persons may
    attend Committee meetings *
    ( a ) alternate members ;
    (b ) Commission officials competent in matters of social security for
          migrant workers or in any other field , if the Chairman considers
          their presence useful when examining specific; items on the agenda ;
    ( c) the representative or representatives of the International Labour
          Office who are empowered to provide technical assistance ;
    ( d) The persons referred to in the first sentence of Artiole 82 (6 ) of
          Regulation ( EEC ) No 1408/71 .
2 . Representatives of the secretariats of European employers * and workers *
    professional or trade organizations may attend as observers .
                                      Article 5
Any full member who is unable to attend a meeting or session must notify his
alternate and the Chairman .
 ---pagebreak---                                           - 4 -
  Φ
Conduct of the proceedings
                                        Article 6
1 . The presence of a majority of Committee members or of persons validly re­
      presenting them shall constitute a quorum , account being taken of Articles
      10 and 11 .
2 . Meetings of the Committee shall not be public . Its proceedings and docu­
      ments shall be confidential .
3 . The Chairman shall take the chair during the proceedings .
4. The Chairman shall give precedence to those wishing to raise a point of
      order or a preliminary matter .
5 . The persons referred to in Article 4 ( l ) may be called upon to speak under
      the same conditions as members on any questions under discussion by the
      Committee .                                                     .•
6 . If a speaker departs from the subject and has already l>een called to order
      twice by the Chairman, the Chairman may, if the speakers' s remarks are
      still not to the point , forbid him to speak.
7 . If the Chairman or any member disputes the admissibility of a motion
      proposed by a member during the proceedings the matter shall be put to
      the vote . The substance of such a motion may only be discussed with the
      assent of the majority, within the meaning of Article 7 ( l ).
8 . If the Chairman considers that a motion may impede the proceedings of the
      Committee , he shall put it to the vote forthwith without' debate .
Adoption of opinions and proposais
                                        Artide 7
1 . The opinions and proposals referred to in Article 83 (b ) of Regulation
      ( EEC ) NO 1408/71 shall be proposed in plenary session. They shall require
      an absolute majority of the votes validly cast .
    «                                     •              '                   ...... A
2 . The order of voting on opinions and proposals shall be such as to ensure
      the fairest expression of all views . . ,
3 . A motion' to the effect that the Committee should not decide on the matter'
      being discussed or a motion that consideration of the matter tinder discus­
      sion be adjourned shall be put to the vote before any motion on the sub­
      stance of such matter.
 ---pagebreak--- 4. Where an opinion or a motion relates to more than one matter, each matter
       shall "be dealt with separately if this is requested.
5 « Where several motions are tabled on one and the same matter , the most
       far-reaching of those shall be put to the vote the first } in the case
       of amendments , that amendment shall be put to the vote first which de­
       parts the furthest from the basic text , and in the case of amendments
       to an amendment , there shall be put to the vote first , beginning with
       the most far-reaching, those amendments which seek to amend the amend­
       ment Which departs the furthest from the basic text .
6 * Finally, the meeting shall vote on the text as determined by the previous
       votes .
                                      Article 8
Hie opinions and motions shall be forwarded to the Commission of the European
Communities , the Administrative Commission on Social Security for Migrant
Workers and the members of the Committee and their alternates .
The results of the votes cast shall be announced. A note stating the views
of the minority shall be sent together with the opinion or the proposal
where this is requested.
Voting procedure
                                      Article 9
1 . Votes shall be cast either by show of hands or by roll-oall .
2 . If the result of a vote by show of hands is disputed, the Chairman shall
       prooeed to a vote by roll-call .                ..  .           - - ••
3 . Any member present when an opiniopi or a motion is put to the vote and who
       abstains from voting shall be invited by the Chairman to state , if he
       wishes to do so . his reasons for abstaining.
Voting: rights of alternate members and voting by proxy
                                     Article 10
1 . - When a. member is represented by his alternate, the latter shall have one
   ... vote ..
2 . When on alternate replaoes the two members for whom he was designated, he
       shall have two votes .
 ---pagebreak---                                        - 6 -
                                      Article 11 .
1 . Any member who is unable to attend a meeting and cannot arrange for his
    alternate to substitute for him , may authorize any other member or alter­
    nate in his own category to vote on his behalf . Members so doing must
    inform the Chairman thereof in writing before the meeting.
2 . No member or alternate may be given more than one prosy vote. Alternates
    who are entitled to two votes tinder Article 10 ( 2 ) may not accept a proxy
    vote .
3 . Delegation of the right to vote is only valid for the meeting for which
    it was granted .
Closure of the •proceedings
                                    : Article 12
1 . The Chairman may move the closure' of the proceedings when he considers that
    all members have had the opportunity to express their opinion ; members
    may also move the closure .
2 . Any member who asks to speak on the closure shall be given precedence .
3 . Any motion of closure shall be put to the vote .
Minutes of meetings                                •• < ■ .
                                      Article 13                   ' ■
1 . Minutes shall be taken of each meeting.
2 . The minutes shall includes
    ( a.) a list of those present at the meeting ;
    ( b ) a summary record of the proceedings ;
    ( c ) the opinions and motions on which a vote was taken during the meeting,
          with the voting figures .
3 . The Committee shall adopt the minutes .
4 . The minutes shall be submitted to the Committee for adoption only if the
    draft minutes have been sent to the members and alternates5 not later than
    fifteen days before the meeting; if they were not sent in due time, their
    adoption shall be postponed to the next meeting of the Committee .    .
5 . Proposals to amend the draft minutes must be submitted in writing at the
    latest at the beginning of the meeting during which they are to be adopted .
 ---pagebreak--- VJorking partieB
                                      Article 14
1 . The Committee may , by a majority of the members present or validly
    represented , set up working parties to which it may assign specific
    tasks . It may dissolve such working parties if it considers this
    appropriate .
2 . The members of working partios ahll be appointed by the Committee from
    among its members and alternates .
3 . Working parties shall have as their chairman the Chairman of the Committee
    or a Commission official appointed by him .
4 . The Chairman of a working party may , on his own initiative or at the
    request of one or more members , invite experts to take part in the meetings
    of the working party .
3 * Any member of a working party who is unable to attend a meeting may arrange ,
    after informing his Chairman in writing, for a full member or alternate
    member of the Committee in his own category to substitute for him at that
    meeting.
6 . Working party members shall not be appointed for a period longer than their
    term as Committee members . Subject to this their appointments shall be
    renewable .
7 . Any member of a working party may apply in writing to relinquish his appoint­
    ment ; he shall , however , continue to serve until the Committee appoints a
    successor at its next meeting .
G. Documents required for the proceedings of a working party shall be sent
    to all Committee members and their alternates .
9 . Without prejudice to the provisions of this Article , the proceedings of
    working parties shall be governed by these Rules of Procedure .
S ecrétariat
                                      Article 15
1 . Tlie Secretariat shall organize the proceedings of the Committeo and of
    working parties and shall assist in the preparation of draft motions and
    draft opinions .
2 . Correspondence for the Committee and the working parties shall be addressed
    to the Directorate-General for Social Affairs of the Commission , Secretariat
    of the Advisory Committee on Social Security for Migrant Workers .
Revirion of the Rules, of Procédure
                                      Article 16
The Committee shall decide by an absolute majority of its members whether the
Rules of Procedure require revision .