CELEX: 52012PC0568
Language: en
Date: 2012-10-03
Title: Proposal for a COUNCIL DECISION on the position to be adopted by the European Union within the ACP-EU Committee of Ambassadors concerning the statutes of the Technical Centre for Agricultural and Rural Cooperation

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		52012PC0568
		
			Proposal for a COUNCIL DECISION on the position to be adopted by the European Union within the ACP-EU Committee of Ambassadors concerning the statutes of the Technical Centre for Agricultural and Rural Cooperation /* COM/2012/0568 final - 2012/0273 (NLE) */
			
				
		
		
			
			   	EXPLANATORY MEMORANDUM
By Decision 2010/648/EU of 14 May 2010 the
Council authorised the signing of the agreement amending the Cotonou
Partnership Agreement for the second time.
Article 95(3) of the
Cotonou Agreement authorises the Joint ACP-EU Council to adopt transitional
measures required in respect of the amended provisions until they come into
force. By Council Decision 2010/614/EU of 14 June 2010,
the Council approved the position to be adopted by the European Union within
the ACP-EU Council of Ministers concerning the transitional measures, and by Decision No 2/2010 of the ACP-EU Council of Ministers of
21 June 2010, the amending provisions are
provisionally applied, as from 1 November 2010. 
Annex III of the
Agreement was amended by the second revision; in particular the provisions
regarding the Executive Board of the Technical Centre for Rural and
Agricultural Cooperation (CTA) were modified with a view to strengthening
governance and easing decision-making processes. 
The statutes of the CTA
should consequently be adapted in accordance with the Annex III of the
Agreement, as amended by the second revision. Moreover, it is useful to seize
this opportunity to include an explicit reference to the applicable EDF
financial rules and to harmonise some of its provisions with those of the
statutes of the Centre for the Development of Enterprise (CDE).
Article 3(5) of Annex
III provides that the ACP-EU Committee of Ambassadors shall lay down the
statutes of the CTA. The amended statutes are annexed to the proposed Council
decision. 
The Council is therefore
requested to adopt the attached proposal for a Council decision on the position
to be adopted by the European Union within the ACP-EU Committee of Ambassadors
concerning the statutes of the Centre for Rural and
Agricultural Cooperation.
2012/0273 (NLE)
Proposal for a
COUNCIL DECISION
on the position to be adopted by the
European Union within the ACP-EU Committee of Ambassadors concerning the
statutes of the Technical Centre for Agricultural and Rural Cooperation
THE COUNCIL OF THE EUROPEAN UNION,
HAVING REGARD to the
Treaty on the Functioning of the European Union, and in particular its Articles
208 and 218§9 thereof,
HAVING REGARD to the
proposal from the Commission,
WHEREAS
(1)       The
second revision of the Partnership Agreement between the members of the
African, Caribbean and Pacific Group of States of the one part, and the
European Community and its Member States, of the other part, signed in Cotonou
on 23 June 2000 , as revised on 25 June 2005 and on 22 June 2010 , hereinafter
referred to as "the Cotonou Agreement" has updated its Annex III to
review the missions given to the Centre for the Development of Enterprise (CDE)
and to the Technical Centre for Agricultural and Rural Cooperation (CTA) and
also to clarify and reinforce the governance of these organisms, in particular
the supervision by the Committee of Ambassadors and the responsibilities of the
Executive Board.
(2)       Decision
No 2/2010 of 21 June 2010 of the ACP-EU Council of Ministers established a
provisional application of the amending agreement as from 1 November 2010.
(3)       The
statutes of the Technical Centre for Agricultural and Rural Cooperation
(hereinafter referred to as "the Centre") should be revised
accordingly;
(4)       As
a consequence the position to be adopted by the European Union within the
ACP-EU Committee of Ambassadors concerning the statutes of the Technical Centre
for Agricultural and Rural Cooperation should be established,
HAS ADOPTED THIS DECISION:
Sole Article
The
position adopted by the European Union within the ACP-EU Committee of
Ambassadors on the amendment of the statutes of the Technical Centre for
Agricultural and Rural Cooperation shall be based on the attached draft
decision proposal. 
Minor amendments to the draft decision of the Committee
of Ambassadors may be agreed without the need for a further Council decision.
Done at Brussels,
                                                                       For
the Council
                                                                       The
President 
ANNEX
DECISION N°…/2012 OF THE ACP‑EU COMMITTEE OF AMBASSADORS
on the statutes of
Technical Centre for Agricultural and Rural Cooperation
THE ACP‑EU COMMITTEE OF AMBASSADORS,
HAVING REGARD to the Partnership Agreement
between the members of the African, Caribbean and Pacific Group of States of
the one part, and the European Community and its Member States, of the other
part, signed in Cotonou on 23 June 2000[1], as
first revised on 25 June 2005[2] and on 22 June 2010[3], hereinafter referred to as "the Cotonou Agreement", and
in particular its Articles 3(5) and 3(6) of Annex III thereto.
WHEREAS:
(1)          The second revision of the
Cotonou Agreement on 22 June 2010 has updated its Annex III to review the
missions given to the CDE and CTA and to clarify and reinforce the governance
of these organisms, in particular the supervision by the Committee of
Ambassadors and the responsibilities of the Executive Board.
(2)          Decision No 2/2010 of 21
June 2010 of the ACP-EU Council of Ministers established a provisional
application of the amending agreement as from 1 November 2010.
(3)          As a consequence the
statutes of the Technical Centre for Agricultural and Rural Cooperation
(hereinafter referred to as "the Centre") should be revised
accordingly.
(4)          Pursuant to Article 3(5)
of Annex III to the Agreement, a decision of the Committee of Ambassadors is
needed to lay down the statutes of the Centre; it is appropriate for the
Committee to adopt a Decision to that effect on behalf of the Council of
Ministers, in accordance with Articles 15 (4) and 16 (2) of the Agreement. 
HAS
DECIDED AS FOLLOWS:
Sole Article
The statutes of the Technical Centre for
Agricultural and Rural Cooperation annexed to this decision are hereby adopted.

The European Union and the ACP States,
shall be bound, each to the extent to which it is concerned, to take the
measures necessary to implement this Decision.
The present Decision shall enter into force
the day following that of its adoption. 

For
the ACP-EU Committee of Ambassadors
The President
ANNEX
STATUTES
OF THE
TECHNICAL
CENTRE FOR AGRICULTURAL AND RURAL COOPERATION
Article 1
Subject
1.     
The Centre, within the meaning of Annex III to
the Partnership Agreement between the members of the African, Caribbean and
Pacific Group of States of the one part, and the European Community and its
Member States, of the other part, (hereafter "the Cotonou Agreement")
shall be a joint ACP-EU technical body. It shall have legal personality and
shall enjoy in all States party to the Agreement the most extensive legal
capacity given to legal persons of the same kind under their laws.
2.     
The Centre's staff shall enjoy the customary
privileges, immunities and facilities provided for in the second subparagraph
of Article 1 of Protocol 2 on privileges and immunities and referred to in
Declarations VI and VII annexed to the Cotonou Agreement.
3.     
The Centre shall be non-profit making.
4.     
The Centre's headquarters shall be situated
provisionally in Wageningen (Netherlands), with a local office in Brussels.
Article 2
Principles and objectives
1.     
The Centre shall act in accordance with the provisions and objectives of the Cotonou
Agreement. It shall pursue the objectives specified in Article 3 of
Annex III to the Cotonou Agreement under the supervision of the Committee
of Ambassadors.
2.     
The Centre shall elaborate the details of these objectives in an overall strategy
paper.
3.     
The Centre shall perform its activities in close
cooperation with the institutions and other bodies referred to in the Cotonou Agreement
or the annexed declarations. The Centre may, where necessary, call upon
regional and international institutions, particularly those which are located
in the European Union or ACP States and which deal with matters relating to
agricultural and rural development. 
Article 3
Financing
1.     
The Centre's budget may be financed by the
European Development Fund (EDF) in accordance with the rules laid down by the
Financial Protocol provided for in Annex I to the Cotonou Agreement in respect
of development finance cooperation. 
2.     
The Centre's budget may receive additional
resources from other parties for the purposes of achieving the objectives set
by the Cotonou Agreement and implementing the strategy drawn up by the Centre.
Article 4
Committee of Ambassadors
The Committee of Ambassadors shall be the
supervisory authority of the Centre in accordance with Article 3(5) of Annex
III to the Cotonou Agreement. It appoints the members of the Executive Board
and the Director of the Centre on a proposal from the Executive Board, monitors
the overall strategy of the Centre and supervises the work of the Executive
Board. 
The
Committee of Ambassadors shall give a discharge to the Director in respect of
the implementation of the budget of year n+2. In view to granting the
discharge, the Committee of Ambassadors shall, based on a recommendation from the
Executive Board, examine the accounts and the opinion expressed by the Auditor
with the replies given by the Director.
The Committee of Ambassadors may evoke and review at any time, or object
to, the decisions made by the Centre. It shall be regularly informed by the
Executive Board, and also by the Director of the Centre when the Committee of
Ambassadors so requests. 
Article 5
Executive Board
1.     
The Executive Board shall be set up to support, monitor and control the technical,
administrative and financial aspects of all the Centre's activities.
2.     
The Executive Board shall be composed, on a parity basis of six members – three ACP
nationals and three European Union nationals - who are selected and appointed
by the parties, based on their professional qualifications in the fields of
agriculture and rural development and/or information and communication
policies, science, management and technology. 
3.     
One half of the membership of the Executive
Board shall be renewed every two and a half years.
4.     
The members of the Executive Board shall be appointed by the Committee of
Ambassadors in accordance with the procedures laid down by the Committee for a
period of up to five years, subject to a mid-term review.
5.     
It shall hold four ordinary meetings a year. It may also meet whenever needed in order to
perform its duties, at the Committee of Ambassadors or at the Chairperson of
the Board or at the request of the Director. The Centre
shall act as secretariat to the Executive Board. 
6.     
The members of the Executive Board shall carry
out their tasks independently, may not seek or take any instructions from third
parties and shall act solely in the interests of the CTA. The position of
member of the Executive Board shall be incompatible with any other activity
remunerated by the Centre.
7.     
The members of the Executive Board shall elect the Chairperson and Vice-Chairman for a
period of up to five years in accordance with the provisions laid down in its
Rules of Procedure. The position of Chairman shall be filled by a person from
the party (ACP or European Union) not holding the post of the Centre's
Director. The post of Vice-Chairman shall be filled
by a person from the party not holding the post of the Chairman.
8.     
Meeting of the Executive Board are
attended by observers from the European Commission, the General Secretariat of
the Council of the European Union and a representative of the ACP Secretariat.
9.     
The Executive Board may invite other members of
the Centre's management and staff and/or external experts to advice on specific
questions.
10.  The Executive Board shall take its decisions by a simple majority of the members present or
represented in accordance with its Rules of Procedure. Each member of the
Executive Board shall have one vote. In the case of a hung vote, the
Chairperson shall have the casting vote.
11.  Minutes shall be drawn up after each meeting. Discussions in the Executive Board shall be
confidential.
12.  The Executive Board shall adopt its own Rules
of procedure and shall inform the Committee of Ambassadors thereof.
Article 6
Tasks of the Executive
Board
1.     
The Executive Board shall closely monitor and
supervise the Centre's activities. The Executive Board shall be accountable to
the Committee of Ambassadors. 
2.     
The Executive Board shall:
(a)         
lay down the draft financial regulations in
conformity with EDF rules and shall submit them to the Committee of Ambassadors
for approval;
(b)         
lay down and approve the staff regulations and
the rules of operation of the Centre in conformity with EDF rules and shall
submit them to the Committee of Ambassadors for information;
(c)         
supervise the Centre's activities and ensure
that its mission and rules are properly implemented; 
(d)         
adopt the annual and multiannual work programmes
and the budget of the Centre and submit them to the Committee of Ambassadors
for information; 
(e)         
submit periodic reporting and evaluations to the
Committee of Ambassadors;
(f)           
adopt the Centre's overall strategy and send it
to the Committee of Ambassadors for information;
(g)         
approve the organisational structure, personnel
policy and the organisation chart;
(h)         
approve the recruitment of new staff and the
renewal, extension or termination of existing staff contracts;
(i)           
approve the annual financial statements and
transmit them to the Committee of Ambassadors for information together with the
opinion of the Auditor; 
(j)           
approve the annual reports and transmit them to
the Committee of Ambassadors for verification that the Centre's activities are
consistent with the objectives laid down by the Agreement and the overall
strategy paper;
(k)         
propose the appointment of the Director of the
Centre to the Committee of Ambassadors; and
(l)           
report to the Committee of Ambassadors on any
important issues that arise in the course of performing its duties.
(m)       
report to the Committee of Ambassadors on the
measures taken in the light of the observations and recommendations
accompanying the Committee of Ambassadors' discharge decision.
3.     
Following a competitive tender procedure, the
Executive Board shall select, from at least three bids, a firm of auditors
which is a member of an internationally recognised supervisory body, for a
period of three years. Those auditors shall examine whether the annual
financial statements have been drawn up properly and in accordance with
International Accounting Standards and give a true and fair overview of the
financial situation of the Centre. The auditors shall also comment on the
soundness of the Centre's financial management.
4.     
The Executive Board shall recommend to the
Committee of Ambassadors to grant to the Director the discharge for the annual
accounts.
Article 7
Director
1.     
The Centre shall be headed by a Director
appointed by the Committee of Ambassadors on a proposal from the Executive
Board for a period of up to five years and shall not be renewable. The post of
Director shall be held alternatively by ACP and EU nationals. The Committee's
Co-chairs shall sign the Director's letter of appointment.
2.     
The Director shall be responsible for the Centre's legal and institutional
representation and for the execution of the Centre's remit and tasks. 
3.     
The Director shall be responsible for submitting to the Executive Board for approval:
(a)         
the Centre's overall strategy;
(b)         
the annual and multiannual activity/work
programmes;
(c)         
the Centre's annual budget;
(d)         
the annual report, periodic reporting and
evaluation;
(e)         
the organisational structure, personnel policy
and organisation chart; and
(f)           
the recruitment of new staff and the renewal,
extension or termination of the contracts of the existing staff.
4.     
The Director shall be responsible for the
organisation and day-to-day management of the Centre. The Director shall report
to the Executive Board on any addendum of the Rules of operation of the Centre.
5.     
The Director reports to the Executive Board on any major issues arising in the exercise
of its duties, and when it proves necessary shall inform the Committee of
Ambassadors.
6.     
If necessary, and after carrying out the
procedure laid down in the Staff Regulations, the Executive Board may propose,
by means of a duly reasoned proposal, that the Committee of Ambassadors
dismisses the Director.
7.     
The Director shall be responsible for submitting
the annual accounts to the Executive Board for approval and transmission to the
Committee of Ambassadors. 
8.     
The Director shall take all the appropriate steps to act on the observations and
recommendations accompanying the Committee of Ambassador's discharge decision.
[1]               OJ L 317, 15.12.2000, p. 3., signed in Cotonou on 23
June 2000, and entered into force on 1 April 2003
[2]               OJ L 287, 28.10.2005, p.5, signed in Luxembourg on 25
June 2005 and entered into force on 1 July 2008
[3]               OJ L 287, 4.11.2010, p.3., signed in Ouagadougou on
22 June 2010, and provisionally applied since 1 November 2010