CELEX: 51984DC0254
Language: en
Date: 1984-04-26
Title: GENERAL BUDGET FOR 1984 SECTION III - COMMISSION I. TRANSFER No 11/84 (Non-compulsory expenditure) from Chapter B-101 to Chapters A-20, A-22 and A-23: 588 900 ECU (Setting-up of a Commission delegation in Brasilia)#II. TRANSFER No 12/84 (Non-compulsory expenditure) from Chapter A-100 to Chapter A-28: 550 000 ECU (Europe-Latin America Institute)#III. TRANSFER No 13/84 (Non-compulsory expenditure) from Chapter A-100 to Chapter A-20: 1 750 000 ECU (Construction of the Commission delegation building in Canberra)

ARCHIVES HISTORIQUES
DE LA COMMISSION
COLLECTION RELIEE DES
DOCUMENTS "COM"
COM (84) 254
Vol. 1984/0120
 ---pagebreak--- Disclaimer
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In accordance with Council Regulation (EEC, Euratom) No 354/83 of 1 February 1983
concerning the opening to the public of the historical archives of the European Economic
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 ---pagebreak---    COMMISSION OF THE EUROPEAN COMMUNITIES
   GENERAL BUDGET FOR 1984                         COM(84) 254 final.
   SECTION III - COMMISSION
                                                   Brussels, 27 April 1984.
                                   I.      TRANSFER No 11/84
                               (Non-compulsory expenditure)
            from Chapter B-101 to Chapters A-20, A-22 and A-23:    588 900 ECU
                   (Setting-up of a Commission delegation in Brasilia)
                                  II.     TRANSFER No 12/84
                               (Non-compulsory expenditure)
                    from Chapter A-100 to Chapter A-28:    550 000 ECU
                             (Europe-Latin America Institute)
                                 III.    TRANSFER No 13/84
                               (Non-compulsory expenditure)
                   from Chapter A-100 to Chapter A-20:    1 750 000 ECU
            (Construction of the Commission delegation building in Canberra)
COM(84) 254 final.
 ---pagebreak--- GENERAL BUDGET FOR 1984
SECTION III - COMMISSION
                   TRANSFER OF APPROPRIATIONS No 11/84
                       (Non-compuLsory expenditure)
                                                                     ECU
FROM CHAPTER B-101 - CONTINGENCY RESERVE                     588 900
TO CHAPTER A-20      - INVESTMENTS IN IMMOVABLE PROPERTY,
                       RENTAL OF BUILDINGS AND ASSOCIATED
                       COSTS
      Article   200 - Rent                                               70 000
      Article   201 - Insurance                                             700
      Artie le  202 - Water, gas, electricity and heating                 5 000
      Artiele   203 - Cleaning and maintenance                            6 750
      Artie le  204 - Fitting-out of premises                          175 000
      Art icle  205 - Security and surveillance of buildinqs             36 750
      Artie le  209 - Other expenditure on buildings                      2 000
TO CHAPTER A~22      - MOVABLE PROPERTY AND ASSOCIATED
                       COSTS
      Article   220 - Office machines
         Item 2200 - New purchases of office machines                   15 000
         Item 2203 - Maintenance, use and repair of office
                       machines                                             700
      Article   221 - Furniture
         Item 2210 - New purchases of furniture                        105 Q00
      Article 222 - Technical equipment and installations
         Item 2220 - New purchases of technical equipment
                       and installations                                7S flDD
         Item 2222 - Hire of technical equipment and
                       installations                                    10 000
 ---pagebreak---                                        - 2 -
     Article  223   - Vehicles
        Item 2230   - New purchases of   vehicles                           17 500
        Item 2232   - Hire of vehicles                                       3 000
        Item 2233   - Maintenance, use and repair     of vehicles             1 100
     Article  225 - Documentation and library expenditure
        Item 2250 - Library funds, purchase of books                         1 700
        Item 2252   - Subscriptions to newspapers     and periodicals        3 400
        Item 2253   - Subscriptions to news agencies                         2 700
TO CHAPTER A-23     CURRENT ADMINISTRATIVE EXPENDITURE
     Article  230   Stationery and office supplies                         11 500
     Article  231   Postal charges and telecommunications
        Item 2310   Postage and delivery charges                           10 100
        Item 2311   Telephone, telegraph, telex, television                35 000
     Article  235   Other operating expenditure
        Item 2353   Departmental removals and associated
                    handling                                                 1 000
                                                 , TOTALS         588 900 588 900
The Financial Controller approved this proposal on 16 April 1984 in
accordance with Article 21(4) of the Financial Regulation and certified
that the appropriations are available.
 ---pagebreak---                                        - GROUNDS
 1.  In connection with thè preliminary draft budget for 1982 thè
     Commission requested thè appropriations necessary to set up a
     Commission delegation in Brasilia.          The Council gave its
     approvai in principle, but entered thè appropriations in
     Chapter 100 pending thè conclusion of a Cooperation agreement
    between the Community and Brazil.
 2.  The Cooperation agreement was ratified on 1 October 1982 and it
    was thought that thè headquarters agreement would be signed in
    November.        This did not happen and it therefore proved impossible
    to commit the appropriations obtained on 8 December, following
    thè transfer request made to the budgetary authorities on
    22 November (C0M(82)780 final), before thè end of 1982.
3.  The headquarters agreement was finally signed on 4 April 1984,
    thereby removing all obstacles to the setting-up of the
    Brasilia delegation, which should become fully operational towards
    thè end of the year.
    Since the appropriations entered in the 1982 budget could not be
    used and since the 1984 budget makes no Provision for the
    setting-up of the delegation, the only way to meet initial
    installation costs and three months' running costs for the
    delegation in 1984 is to make a transfer from the contingency
    reserve in Chapter 101 of the 1984 budget to Chapters A-20, A-22
    and A-23.
4.  Transfer of appropriations requested:
    (a)   Chapter A-20:
          The appropriations to be transferred to this heading have
         been calculated on the basis of previous experience of
         setting up Offices in countries with similar characteristics.
         However, certain items of expenditure are difficult to
         forecast and the appropriations entered can only be regarded
         as a realistic estimate.
         - A r t i d e A 200:   rent
            The delegation and thè information Service require a surface
                              2
            area of 1 200 m      to house an initial staff of four officials
            and fifteen local staff and to provide common working areas
            (such as a meeting room, documentation room/1ibrary, area
            for technical insta l lations, etc.).
 ---pagebreak---                                  - 2 -
        According to initial estimated accommodation will cost about
                 2
        92 ECU/m a year, giving a rent of 27 600 ECU per quarter,
        to which must be added 20% to 30% for rates and services.
        However, a sum of 70 000 ECU is requested to cover any
        advance payment of rent that may be necessary;   this
        practice is becoming increasingly common worldwide.
     - Article A 201:    insurance
        The cost of insuring the premises through a policy underwritten
        in Brussels is put at 700 ECU.
     - Article A 202:   water, gas, electricity and heating
        An estimated 5 000 ECU is needed per quarter.
     - Article A 203:    cleaning and maintenance
       An estimated 6 750 ECU is needed per quarter.
    - Article A 204:    fitting-out of premises
       Experience has shown that the fitting-out of premises is
       very costly, even if the basic structure of the premises is
       acceptable.    Specific improvements (such as fans, current
       generators and equalizers, air conditioning, etc.) together
       with minor improvements (offices and various installations)
       wilt require the sum of 175 000 ECU.
    " Article A 205:    security and surveillance of buildings
       An estimated 36 750 ECU is needed for caretaking, a safe and
       other security measures.
    ~ Article A 209:    other expenditure on buildings
       An estimated 2 000 ECU is needed.
(b) Chapter A-22:
    “ Item A 2200:   new purchases of office machines
      The sum of 15 000 ECU should be sufficient to purchase the
      typewriters and calculators needed to make the delegation
      operational.
      Item A 2203:   maintenance, use and repair of office machines
      The sum of 700 ECU will be sufficient to cover the maintenance
      contracts and repair of new office machines purchased.
 ---pagebreak---                                - 3 -
        Item A 2210:  new purchasesof furniture
        The 105 OOP ECU requested is needed to cover new purchases
        of office furniture for individual staff and furniture, such
        as work-tables, cupboards, shelves, filing cabinets, etc. for
        general use.
     “ Item A 2220: new purchases of technical equipment and
        installations
        The telephone equipment, telex, two photocopiers and various
        other technical items form part of the delegation's basic
        equipment and justify the sum of 75 000 ECU.
     " Item A 2222:   hire of technical equipment and installations
        It is necessary to make provision for the hire of a
       photocopier and a franking machine from the outset, at an
        estimated cost of 10 000 ECU.
     ~ Item A 2230:   new purchases of vehicles
        The cost of purchasing a vehicle (possibly imported from
        Europe) is estimated at 17 500 ECU.
     - Item A 2232:   hire of vehicles
       The sum of 3 000 ECU is considered necessary to cover the
       cost of vehicle and taxi hire pending the arrival of the
       official vehicle.
    ~ Item A 2233:    maintenance, use and repair of vehicles
       Given conditions in Brasilia, the official vehicle will be
       extensively used.    The 1 100 ECU requested is therefore
       justi fied.
    ~ Items A 2250, 2252, 2253 and 2254:    documentation and library
       expenditure
       The 7 800 ECU requested will allow the new delegation to
       build up the basic documentation it needs by buying books and
       subscribing to newspapers, periodicals and news agencies.
(c) Chapter A-23:
    The appropriations needed under this heading are difficult to
    estimate, particularly as regards telephone and telex (provision
    will have to be made for buying the necessary lines) and postage
    and delivery charges.     On the basis of previous experience, the
    appropriations required have been put at 57 600 ECU.
 ---pagebreak---          SITUATION IN CHAPTER B-101
              AT 12 APRIL 1984
1. Initial appropriations         5 000 000 ECU
2. Transfers pending              3 198 107 ECU
3. Transfers made
4. Appropriations available       1 801 893 ECU
 ---pagebreak---  GENERAL BUDGET FOR 1984
 SECTION III - COMMISSION - PART A
                   TRANSFER OF APPROPRIATIONS No 12/84
                       (Non-compulsory expenditure)
 FROM CHAPTER 100 - PROVISIONAL APPROPRIATIONS
TO CHAPTER 28     - SUBSIDIES FOR BALANCING BUDGETS
Article 282       - Subsidy for the establishment and operation of
                    a Europe-Latin America Institute
                                                                 550 000 ECU
The Financial Controller approved this proposal on 16 April 1984 in
accordance with Article 21(4) of the Financial Regulation and certified
that the appropriations are available.
 ---pagebreak---                                   GROUNDS
 In a communication to the Council dated 21 March 1983 (C0M(83)142 final)
 the Commission proposed the setting up of an Institute for
 European-Latin American Relations.
 The budgetary authority followed up this proposal by entering
 950 000 ECU in Title 10, Chapter 100 of Part A of the 1984 budget.
 At the same time, a new budget heading - Article 282 - was created
 (Subsidy for the establishment and operation of a Europe-Latin America
 Institute). This heading was classified as non-compulsory expenditure.
 The basic features for assessing this proposal are listed below:
Objective          There is currently no regional European-Latin American
                   body where problems and prospects can be analysed
                   and discussed with a view to better understanding
                   and cooperation. The Institute would fill this
                   gap and serve among other things as:
                      a forum for meetings, exchanges of views, seminars, etc.
                  -   a source of information - publication of weekly
                      newssheet, guides, etc.
                      a centre for research where workshops could
                      be held and studies undertaken on topics relating
                      e.g. to debt, or the possible role to be played
                      by Europe in the current Central American situation.
                  In all these activities it would cooperate closely
                  with existing bodies.
Institutions      The governing bodies would be joint European-Latin American
                  institutions, preserving a balance between the
                  various nationalities.
                  International Council: 12 full members and 12 alternates,
                  6 per region in each case
                  Executive Committee:    10 members (5 from each region)
                  Institute: the Institute itself would have two branches,
                  one in each of the regions.
                  Committee of Patrons
                  These would be private, independent, non-profit making
                 bodies incorporated under the law of the host country.
 ---pagebreak---                                   - 2 -
Financing         Grant from the Community budget for start-up and
                  administration, plus grants from Latin American
                  bodies and governments, own resources and donations
    -            from individuals, companies and foundations.
Activities       Foundation phase: provision of facilities and
                  staff necessary for establishment of the Institute,
                  culminating in a foundation conference in 1984.
                  Operating phase: as from after the conference.
                   For organizational reasons, the Institute's activities
                  should initially be carried out by one of the
                  branches only, preferably the European one.
The proposal for a transfer covers approximately 58% of the appropriations
initially allocated to this project.
Although subsidized by the Community, the Institute will be set
up by private initiative and the preparatory work - including the
following - will have to be carried out by a qualified private
team:
    determination of the persons who will act as the constitutive
    bodies and institutions of the future Institute (International
    Council, Executive Committee);
    detailed definition of the Institute's tasks;
-   preparation of the decision on the headquarters of the European
    branch of the Institute;
    recruitment of staff for the Institute;
 -  preparations for equipping the Institute;
 -  preparations for the foundation conference, with the organization
    of a seminar on the prospects for increased cooperation between
    Europe and Latin America, etc.
 After the foundation stage, the Commission subsidy will be used
 to finance the running of the Institute.
 ---pagebreak---  GENERAL BUDGET FOR 1984
  SECTION III - COMMISSION - PART A
                      TRANSFER OF APPROPRIATIONS No 13/84
                          (Non-compuLsory expenditure)
 FROM CHAPTER 100 - PROVISIONAL APPROPRIATIONS
 TO CHAPTER 20     - INVESTMENTS IN IMMOVABLE PROPERTY, RENTAL
                     OF BUILDINGS AND ASSOCIATED COSTS
      Article  207 - Construction of buildings
         Item 2071 - Construction of the commission delegation
                     building in Canberra (Australia)
                                                             1 750 000 ECU
The Financial Controller approved this proposal on 18 April 1984 in
accordance with Article 21(4) of the Financial Regulation and
certified that the appropriations are available.
 ---pagebreak---                                    GROUNDS
    I.   Background
         The Commission opened its delegation in Canberra in February 1981.
         During exploratory talks in 1980, the Australian Foreign Ministry
         informed the Commission that the Australian Government was
         concerned at the number of diplomatic missions whose
         chancelleries had been installed in residential areas of Canberra
         since this contravened the Australian Capital Territory City
         Leases Ordonance and created specific difficulties for the
         local authorities.   The Australian Government had decided in
         February 1977 that all diplomatic missions whose chancelleries
        were located in residential areas would have to move to a
        designated diplomatic area within ten years.
                                                              2
         To this end the Australian Government made a 7 553 m   site
         in Yarralumla available to the Commission with a 20-year lease
         at an initial rental of $A 8 000 a year.    The Commission site
         is roughly the same size as the site made available to the
        Netherlands.    But it is smaller than the Irish and Greek plots,
         roughly half the size of the German one and a quarter of the
         size of the French and Belgian ones.
        Under the terms of the lease, the Commission was required to
        construct a building within 18 months of the date of
                                                     2
        signature, A residence with an area of 490 m costing $A 483 000
         (615 000 ECU)*was accordingly built at the end of 1981.     It
        has been in use since the end of 1982.     Since it was decided
        at that time to postpone the construction of the delegation
        building, 2 million ECU were entered in Title 10, Chapter 100
        of Part A of the 1984 budget.
        Pending the construction and occupation of its own offices,
        the Commission rented 1 100 m
                                       2 of office space on Manuka Franklin
        Street at an annual rental of $A 146 510 (167 648 ECU) for the
        first year rising to $A 161 680 (185 006 ECU) for the period
        from 1 March 1983 to 1 March 1984.     The five-year lease signed
        on 1 March 1981 expires at the end of February 1986.     Construction
        of the new office building should be completed by that date.
* On the basis of the ECU rate for June 1982, when payment was made.     At
  the ECU rate for February 1984 $A 483 000 would be 667 112c6 ECU.
 ---pagebreak---                                     - 2 -
 II.  Assessment of economic and financial aspects
       Comparison of the cost of rental with that of construction
       shows that the investment will be covered within 13 years
       of completion (Annex I).
Ill.   Appointment of project leader
       With a view to submitting an exhaustive dossier on the
      delegation building project to the budgetary authority,
      the Commission issued an invitation to tender to appoint
      a project leader and get an estimate of the overall cost.
      Issuingj^f_2n\/2 tat ion_to_tender
      On 3 December 1983 the Commission issued a restricted
      invitation to tender to project managers and architects
      recommended by the Royal Institute of Architects.
      The deadline for submitting bids was set at 1600 hours
      on 20 December.
      The invitation was issued on the basis of drawings and
      specifications produced by the Commission's Architect-Adviser
      and called for:
      - an estimate of construction costs, excluding consultancy
          and management fees (at December 1983 prices);
          consultancy fees for all parties concerned (architects,
          engineers, quantity surveyors, etc.);
          project manager's fees where appropriate.
     Bids were submitted to the Commission delegation in Canberra
     in sealed double envelopes and forwarded to Brussels in the
     diplomatic bag.
     Opernng_of_bids
     In line with normal procedures the Commission opened the
     bids on Thursday 5 January.
     ^§i§£ii 2D_ 2i_B£°i§ct_leader
     There is a big difference between the Lowest and the
     highest bid for construction (from $A 645 825 to $A 2 315 000).
     The time required for construction varied between 20 and
     50 weeks. This has direct influence on the cost (reduces the
     impact of the labour and materials index and brings construction
     time into line with Commission requirements).
     Civil and Civic, which submitted the lowest bid, is the company
     which built the residence to the Commission's entire
     satisfaction.
     The Commission can make the entire tender dossier available
     to the budgetary authority.
 ---pagebreak---                               - 3 -
 Selection of contractor
 Civil and Civic was therefore asked to prepare drawings and
 specifications, obtain planning permission, organize the
 invitation to tender for the construction work and assume
 responsibility for the project.     A contract is being drafted
 and will be signed as soon as the appropriations are available.
 The single-storey building will have a surface area of
 approximately 1 500 m   with a rational office and departmental
 layout dictated by public access areas and the limited space
 available.    This will make it possible to house the 25 staff
 now employed by the delegation and leave a small margin for
 expansion (Annexes II and III).
 Assessment of expendi ture
 1-   Basic bid                                      $A         $A
      Construction cost December 1983              645 825   741 000
      Fees                                          95 175
 2.   Expenditure not included in the bid
      Internal fitting-out                                    300 ooo
      External works                                          100 000
      Increase cost arising from labour and
      materials index (15% on the bid proper)                105 900
      Currency fluctuations    (15%)                          202 035
3.    Quantity surveyor's consultancy fees (5%)                72 447
                                                           1 521 382
This makes a total of 1 742 670 ECU, rounded up to 1 750 000 ECU.
Request for transfer
Since Chapter 100 (Provisional Appropriations) of the 1984 budget
includes a 2 million ECU appropriation for the construction of
the delegation building in Canberra, the Commission proposes that
the budgetary authority authorize the transfer of 1 750 000 ECU
to Article 207 (construction of buildings), which now has a token
entry only.
This sum corresponds to requirements arising from the bid p l u s
an estimate figure for expenditure not included in the bid.
 ---pagebreak---           SITUATION IN CHAPTER A-100
               AT 17 APRIL 1984
 1. Initial appropriations       3 248 000
2.  Transfers pending            2 300 000
3.  Transfers made
4.  Appropriations available        948 000
 ---pagebreak---                                                                                                                                    Annex I
                               COMPARATIVE-COST TO THE" COMMISSION OF RENTAL AND CONSTRUCTION USING BUDGETARY FUNDS
                                                                (IN AUSTRALIAN DOLLARS)
    Period           RENTAL* OF EXISTING PREMISES    (1 200 m )                  CONSTRUCTION USING BUDGETARY FUNDS (1 500 rn )
(One year to
  1 March)                                               CUMULATIVE COST                                              C U M U L A T I V E COST
                         BREAKDOWN             COST                                BREAKDOWN        COST                        (II)
                                                              (I)
    1984          Cost 1.3.84 + 11.78)         185.006       185.006        Rental +                585.006                   585.006
                  from 1.3.1983                                              400.U00 E.
    1985                                       185.006       370.012        Rental +              1.535.006               2 .120.012
                                                                             1.350.000 E.
    1986          Cost 1.3.86 + 25 X           202.418       572.430        2 months’ rental         30.835               2.150.847
                   (164.720)
    .1987                                      205.900       778.330                                                      2.150.847
     1983                                      205.900       984.230                                                      2.150.847
     1989         Cost 1.3.88 + 25 X           248.796     1.233.026                                                      2.150.847
                   (205.900) ·
     1990                                      257.375     1.490.401                                                      2.150.847
     1991                                      257.375     1.747.776                                                      2.150.847
                  Cost 1.3.91 + 25 X           310.995     2.058.771                                                      2.150.847
     1992
                   (257.375)
                                               321.719     2.380.490                                                      2.150.847
     1993
     1994                                      321.719     2.702.209                                                      2.150.847
                                               388.744     3.090.953                                                      2.150.847
     1995         Cost 1.3.94 + 25%
                   (321.719)
                                               402.149     3.493.102                                                      2.150.847
     1996
                                               402.149     3.895.251                                                      2.150.847
     1997
                                               485.930     4.381 .181                                                     2.150.847
     1998         Cost 1.3.97 + 25 %
                   (402.149)
      of which 20.287 ECU a year is not indexed until 1.3.1986.
 ---pagebreak---                                                                                        Annex 1-1
                                                                                                   CUMULATIVE DIFFERENCE
DIFFERENCE BETUEEN COST OF DIFFERENCE BETWEEN THE TWO           NOTION a L COMPOUND INTEREST (12%)        IN COST
CONSTRUCTION AND COST OF   SYSTEMS (INTEREST INCLUDED)(1)                                               (1) + (2)
RENTAL (II - I) = III      III + (IV of previous year)    FOR THE YEAR(2)      CUMULATED   (IV)         or (HI)
       +        400.000           400.000                     52.000                   52.000                 452.000
       +     1.750.000          1.802.000                    234.260                  286.260              2.036.260
       +   * 1 .578.417         1.864.677                    233.085                  519.345              2.097.762
       +     1.372.517 .        1.891.862                    198.646                  717.991              2.090.508
       +     1.166.617          1.884.608                    197.884                  915.875              2.082.492
       +        917.821         1.833.696                    192.538               1.108.413               2.026.234
       +        660.446         1.768.859                    185.730               1.294.143               1.954.589
       +        403.071         1.697.214                    178.207               1.472.350               1.875.421
       +         92.076         1.564.426                    164.265               1.636.615               1.728.691
                229.643         1.406.972                    147.732               1.784.347               1.554.704
                551.352         1.232.985                    129.463                1.913.810              1.362.448
                940.106           973.704                    102.239               2.016.049                1.075.943
             1.342.255            673.794                     70.748               2.086.797                  744.542
             1.744.404            342.393                     35.951                2.122.748                 378.344
             2.230.334          - 107.586                   - 11.297                2.111 .451            -    118.883
 ---pagebreak---                                                               Annex 1-2
                          INTEREST PAYMENTS (in ECU)
1984 : 400.0Ö0 x 0, 13 =                                            52.000
1985 : 400.000 + 52.000 + 1 .350.000 == 1.802.000 >c 0,13 =       234.260
1986 : 1 .802.000 + 234.260 - 171.583 = 1.864:677 x 0,125 =       233.085
1987 : 1.864.677 + 233.085 - 205.900 = 1.891.862 x 0,105 =        198.646
1988 : 1.891.862 + 198.646 - 205.900 = 1 .884.608 x 0,105 =        197.884
1989 : 1.884.608 + 197.884 - 248.796 = 1.833.696 x 0,105 =         192.538
1990 :: 1.833.696 + 192.538 - 257.375 = 1 .768.859 x 0,105 =       185.730
1991 : 1.768.859 + 185.730 - 257.375 = 1.697.214 x 0,105    =      178.207
1992 :: 1.697.214 + 178.207 - 310.995 = 1.564.426 x 0,105   =      164.265
1993 :: 1.564.426 + 164.265 - 321 .719 = 1.406.972 w 0,105  =      147.732
1994 : 1.406.972 X 147.732 - 321 .719 = 1.232.985 x 0,105   =      129.463
1995 :: 1.232.985 + 129.463 - 388.744 = 973.704 x 0,105 =          102.239
1996 : 973.704 + 102.239 - 402.149 = 673.794 x 0,105 =               70.748
1997 : 673.794 + 70.748 - 402.149 = 342.393 x 0,105 =                35.951
1998 : 342.393 + 35.951 - 485.930 = 107.586 x 0,105 =             - 11.297
 ---pagebreak--- PARKES ---pagebreak--- BASERENT PIAN 1 2 oo ---pagebreak--- RESIDENCE ---pagebreak---                                                           Annex III
            ESTIMATE OF SPACE REQUIRED BY CANBERRA DELEGATION
At present the Commission rents an area of 1 200 m , on two Levels,
to house a staff of 25.
Estimate of medium-term requirements (in m )
Reception, telephone exchange, cloakroom                         50
Head of Delegation                                               30
Offices (15      per person for a staff of 32)                  480
Archives                                                         50
Code room + confidential papers room                             30
Meeting rooms                                                   120
Documentation                                  !
L 1 b ra ry                                                        j:220
Reading room                                   !
Storeroom (documents, publications, etc.)      )
Storeroom (office supplies, machines, etc.)                      60
Telex, mail, photocopier, etc.                                   50
Technical services                                               50
Kitchen/staff lunchroom                                          40
Sanitary facilities                                             100
Storeroom (cleaning, etc.)                                       20
Corridors, passages, etc.                                       200
Underground parking area (8 spaces)                              PM
Surface parking area                                             PM
                                                              1 500