CELEX: 32010D0017
Language: en
Date: 2009-10-29 00:00:00
Title: Commission Decision of 29 October 2009 on the adoption of basic parameters for registers of train driving licences and complementary certificates provided for under Directive 2007/59/EC of the European Parliament and of the Council (notified under document C(2009) 8278) (Text with EEA relevance)

13.1.2010   
            
            
               EN
            
            
               Official Journal of the European Union
            
            
               L 8/17
            
         COMMISSION DECISION
   of 29 October 2009
   on the adoption of basic parameters for registers of train driving licences and complementary certificates provided for under Directive 2007/59/EC of the European Parliament and of the Council
   (notified under document C(2009) 8278)
   (Text with EEA relevance)
   (2010/17/EC)
   THE COMMISSION OF THE EUROPEAN COMMUNITIES,
   Having regard to the Treaty establishing the European Community,
   Having regard to Directive 2007/59/EC of the European Parliament and of the Council of 23 October 2007 on the certification of train drivers operating locomotives and trains on the railway system in the Community (1), and in particular Article 22 thereof,
   Having regard to the recommendation of the European Railway Agency on basic parameters for registers of train driving licences and complementary certificates (ERA/REC/SAF/05-2008) of 19 December 2008,
   Whereas:
   
               (1)
            
            
               In accordance with Article 22(1) of Directive 2007/59/EC, competent authorities should keep a national register for train driving licences or ensure that such a register is kept.
            
         
               (2)
            
            
               In accordance with Article 22(2) of Directive 2007/59/EC, railway undertakings and infrastructure managers should keep a company register for complementary certificates or ensure that such a register is kept.
            
         
               (3)
            
            
               Article 22(4) of Directive 2007/59/EC requires the European Railway Agency to draft the basic parameters for registers of train driving licences to be set up by competent authorities and registers of complementary certificates to be set up by railway undertakings and infrastructure managers employing or contracting drivers. The national register for train driving licences of a Member State should contain all train driving licences issued in that Member State.
               A standard application form should be used for applying for train driving licences, for the purposes of licence registration and recording of updates, amendments, replacements, renewals, suspensions and withdrawal.
            
         
               (4)
            
            
               The registers for train driving licences and complementary certificates should be accessible for consultation by the authorised representatives of competent authorities and stakeholders. The different registers should be consistent as regards the data they contain and data formatting. They should therefore be set up using common operational and technical specifications.
            
         
               (5)
            
            
               All information contained in licences, harmonised complementary certificates and registers of licences and harmonised complementary certificates should be used by the safety authorities to facilitate evaluation of the staff certification process provided for in Articles 10 and 11 of Directive 2004/49/EC of the European Parliament and of the Council of 29 April 2004 on safety on the Community’s railways and amending Council Directive 95/18/EC on the licensing of railway undertakings and Directive 2001/14/EC on the allocation of railway infrastructure capacity and the levying of charges for the use of railway infrastructure and safety certification (Railway Safety Directive) (2) and to speed up the issuing of the safety certificates provided for in those Articles.
            
         
               (6)
            
            
               In accordance with Article 19(1)(f) of Directive 2007/59/EC, the register of train driving licences should be kept and updated by the competent authorities or by delegated bodies. Member States should inform the Commission and the other Member States of the body which they have designated for this purpose, partly to enable these bodies to exchange information.
            
         
               (7)
            
            
               Ideally, each Member State should set up a computer-based driving licence register to achieve full interoperability of the registers and allow competent authorities and others who have access rights to obtain information. However, for economic and technical reasons, this kind of interface cannot be adopted without further investigation. Firstly, it is necessary to agree on methods to ensure that access is granted subject to certain conditions, as required by Directive 2007/59/EC. Secondly, a survey of the number of transactions is necessary to perform a cost benefit analysis and propose a feasible solution that does not impose administrative costs that might be disproportionate to real needs. The European Railway Agency therefore proposed to implement an interim solution, with simplified exchange of information, and proceed with the development of an electronic interface at a later stage.
            
         
               (8)
            
            
               In accordance with Article 36(3) of Directive 2007/59/EC, that Directive does not apply to Cyprus and Malta. Therefore this Decision should not be applicable to Cyprus and Malta for as long as these Member States do not have a railway system.
            
         
               (9)
            
            
               The measures provided for in this Decision are in accordance with the opinion of the Railway Interoperability and Safety Committee established under Article 21 of Directive 96/48/EC,
            
         HAS ADOPTED THIS DECISION:
   Article 1
   The basic parameters for the National Register of Train Driving Licences (hereinafter ‘NLR’) set out in Annex I are adopted.
   Article 2
   The basic parameters for the Register of Complementary Certificates (hereinafter ‘CCR’) set out in Annex II are adopted.
   Article 3
   1.   Within 24 months from the taking effect of this Decision, the European Railway Agency (hereinafter ‘the Agency’) shall carry out a feasibility study for a computer-based application fulfilling the basic parameters for the NLR and CCR and facilitating the exchange of information among competent authorities, railway undertakings and infrastructure managers.
   The feasibility study shall in particular consider the functional and technical architecture, operating modes and rules for data input and consultation.
   The feasibility study shall be discussed and approved within the cooperation between the representatives of the competent authorities specified in Article 35 of the Directive 2007/59/CE.
   2.   Where appropriate, on the basis of the results of the study referred to in paragraph 1, the Agency shall set up a pilot application of a network with at least three NLRs and nine CCRs.
   The Agency shall monitor the pilot application for at least one year, and issue a report to the Commission with, where appropriate, a recommendation to amend this Decision.
   Article 4
   Within one year of this Decision taking effect, Member States shall inform the Commission and the other Member States:
   
               (a)
            
            
               of the body designated to deliver train driving licences in accordance with Article 19(1)(a) of Directive 2007/59/EC,
            
         
               (b)
            
            
               of the body designated to keep and update the NLR in accordance with Article 19(1)(f) of Directive 2007/59/EC.
            
         Article 5
   This Decision is addressed to the Member States.
   It shall not apply to Cyprus and Malta as long as no railway system is established within their territory.
   
      Done at Brussels, 29 October 2009.
      
         
            For the Commission
         
         Antonio TAJANI
         
            Vice-President
         
      
   
   
      (1)  OJ L 315, 3.12.2007, p. 51.
   
      (2)  OJ L 220, 21.6.2004, p. 16.
   
      ANNEX I
      
         BASIC PARAMETERS FOR NATIONAL REGISTERS OF TRAIN DRIVING LICENCES (NLRS)
      
      1.   Basic parameters
      
      The basic parameters for National Registers of train driving licences set in accordance with Article 22(4) of Directive 2007/59/EC, are:
      
                  —
               
               
                  Data to be collected (Chapter 2),
               
            
                  —
               
               
                  Data format (Chapter 3),
               
            
                  —
               
               
                  Access rights (Chapter 4),
               
            
                  —
               
               
                  Data exchange (Chapter 5),
               
            
                  —
               
               
                  Duration of data retention (Chapter 6),
               
            2.   Data to be collected
      
      NLR shall comprise four sections.
      Section 1 shall contain information about the current status of the licence.
      Section 2 shall contain information about the licence issued, in line with the list of requirements contained in Annex I, Section 2, of Directive 2007/59/EC.
      Section 3 shall contain historical information about the licence.
      Section 4 shall contain information about basic requirements and initial checks, to allow the licence to be issued and subsequent checks, to allow the licence to remain valid.
      The data to be collected are set out in the table in Chapter 3.
      3.   Data format
      
      The following is a list of requirements for the data format of the NLR.
      The list is set out as follows:
      
                  
                     No
                  
               
               
                  
                     Datum to be displayed
                  
               
            
                  
                     Content
                  
               
               
                  
                     Format
                  
               
               
                  
                     Status of the requirement
                  
               
            
         
      
         Section 1:   Current state of the licence
      
      
                  1
               
               
                  
                     Licence number
                  
               
            
                  1.1
               
               
                  Number of the licence
               
               
                  EIN (12 digits)
               
               
                  Compulsory
               
            
                  2
               
               
                  
                     Current state of the licence
                  
               
            
                  2.1
               
               
                  Evidence of the current state of the licence.
                  
                              —
                           
                           
                              Valid,
                           
                        
                              —
                           
                           
                              Suspended (decision pending),
                           
                        
                              —
                           
                           
                              Withdrawn,
                           
                        
               
                  Text
               
               
                  Compulsory
               
            
                  2.2
               
               
                  Reason for suspension or withdrawal
               
               
                  Text
               
               
                  Compulsory
               
            
         
      
         Section 2:   Information on the current licence issued, in accordance with Annex I, Section 2, of Directive 2007/59/EC
      
      
                  3
               
               
                  
                     Surname(s) of the holder
                  
               
            
                  3.1
               
               
                  Surname(s) displayed on passport or national identity card or other recognised document proving identity More surnames are allowed, depending on national custom
               
               
                  Text
               
               
                  Compulsory
               
            
                  4
               
               
                  
                     Name(s) of the holder
                  
               
            
                  4.1
               
               
                  Name(s) displayed in passport or national identity card or other recognised document proving identity. More names are allowed, depending on national custom
               
               
                  Text
               
               
                  Compulsory
               
            
                  5
               
               
                  
                     Date of birth of the holder
                  
               
            
                  5.1
               
               
                  Date of birth of the holder
               
               
                  YYYY-MM-DD
               
               
                  Compulsory
               
            
                  6
               
               
                  
                     Place of birth of the holder
                  
               
            
                  6.1
               
               
                  Place of birth of the holder
               
               
                  Text
               
               
                  Compulsory
               
            
                  6.2
               
               
                  Nationality
               
               
                  Text
               
               
                  Optional
               
            
                  7
               
               
                  
                     Date of issue of the licence
                  
               
            
                  7.1
               
               
                  Display of the current date of issue of the licence
               
               
                  YYYY-MM-DD
               
               
                  Compulsory
               
            
                  8
               
               
                  
                     Date of expiry of the licence
                  
               
            
                  8.1
               
               
                  Date of the expected formal expiry of the valid licence
               
               
                  YYYY-MM-DD
               
               
                  Compulsory
               
            
                  9
               
               
                  
                     Name of issuing authority
                  
               
            
                  9.1
               
               
                  Name of the authority issuing the licence (competent authority, delegated entity, railway undertaking, infrastructure manager)
               
               
                  Text
               
               
                  Compulsory
               
            
                  10
               
               
                  
                     Reference number assigned to the employee by the employer
                  
               
            
                  10.1
               
               
                  Company reference for the train driver
               
               
                  Text
               
               
                  Optional
               
            
                  11
               
               
                  
                     Photograph of the holder
                  
               
            
                  11.1
               
               
                  Photograph
               
               
                  Original or Electronic scanning
               
               
                  Compulsory
               
            
                  12
               
               
                  
                     Signature of the holder
                  
               
            
                  12.1
               
               
                  Signature
               
               
                  Original/Photocopy/Electronic scanning
               
               
                  Compulsory
               
            
                  13
               
               
                  
                     Permanent place of residence or postal address of the holder
                  
               
            
                  13.1
               
               
                  Address of the holder
               
               
                  Street and number
               
               
                  Text
               
               
                  Optional
               
            
                  13.2
               
               
                  Town
               
               
                  Text
               
               
                  Optional
               
            
                  13.3
               
               
                  Country
               
               
                  Text
               
               
                  Optional
               
            
                  13.4
               
               
                  Postcode
               
               
                  Alpha-numerical code
               
               
                  Optional
               
            
                  13.5
               
               
                  Telephone number
               
               
                  Text
               
               
                  Optional
               
            
                  13.6
               
               
                  e-mail address
               
               
                  Text
               
               
                  Optional
               
            
                  14
               
               
                  
                     Additional information
                  
               
            
                  14.1
               
               
                  Information imposed by a competent authority in accordance with Annex II of Directive 2007/59/EC
               
               
                  Coded information
               
               
                  Compulsory
               
            
                  
                              Field 9.a.1 —
                           
                           
                              Native language(s) of the driver
                           
                        
               
                  Text
               
               
                   
               
            
                  
                              Field 9.a.2 —
                           
                           
                              Space reserved for entries by the Member State which issues the licence, for information that may be necessary under national legislation
                           
                        
               
                  Text
               
               
                   
               
            
                  15
               
               
                  
                     Medical restriction
                  
               
            
                  15.1
               
               
                  Information imposed by a competent authority in accordance with Annex II of Directive 2007/59/EC
               
               
                  Coded information
               
               
                  Compulsory
               
            
                  Mandatory use of glasses/lenses
               
               
                  (code b.1)
               
               
                   
               
            
                  Mandatory use of hearing aid(s)
               
               
                  (code b.2)
               
               
                   
               
            
         
      
         Section 3:   Historical information on the status of the licence and the results of periodic checks
      
      
                  16
               
               
                  
                     Date of first issues
                  
               
            
                  16.1
               
               
                  Date of first issue
               
               
                  YYYY-MM-DD
               
               
                  Compulsory
               
            
                  17
               
               
                  
                     Date of expiry
                  
               
            
                  17.1
               
               
                  Date of expiry (and of expected formal renewal)
               
               
                  YYYY-MM-DD
               
               
                  Compulsory
               
            
                  18
               
               
                  
                     Update(s) (Several records are possible)
               
            
                  18.1
               
               
                  Date of update
               
               
                  YYYY-MM-DD
               
               
                  Compulsory
               
            
                  18.2
               
               
                  Reason for update
               
               
                  Text
               
               
                  Compulsory
               
            
                  19
               
               
                  
                     Amendment(s) (Several records are possible)
               
            
                  19.1
               
               
                  Date of amendment
               
               
                  YYYY-MM-DD
               
               
                  Compulsory
               
            
                  19.2
               
               
                  Reason of amendment
               
               
                  Text
               
               
                  Compulsory
               
            
                  20
               
               
                  
                     Suspension(s) (Several records are possible)
               
            
                  20.1
               
               
                  Length of period of suspension
               
               
                  From (date) to (date)
               
               
                  Compulsory
               
            
                  20.2
               
               
                  Reason for suspension
               
               
                  Text
               
               
                  Compulsory
               
            
                  21
               
               
                  
                     Withdrawal(s) (Several records are possible)
               
            
                  21.1
               
               
                  Date of withdrawal
               
               
                  YYYY-MM-DD
               
               
                  Compulsory
               
            
                  21.2
               
               
                  Reason for withdrawal
               
               
                  Text
               
               
                  Compulsory
               
            
                  22
               
               
                  
                     Licence reported lost
                  
               
            
                  22.1
               
               
                  Date of communication
               
               
                  YYYY-MM-DD
               
               
                  Compulsory
               
            
                  22.2
               
               
                  Date of any duplicate issued
               
               
                  YYYY-MM-DD
               
               
                  Compulsory
               
            
                  23
               
               
                  
                     Licence reported stolen
                  
               
            
                  23.1
               
               
                  Date of communication
               
               
                  YYYY-MM-DD
               
               
                  Compulsory
               
            
                  23.2
               
               
                  Date of any duplicate issued
               
               
                  YYYY-MM-DD
               
               
                  Compulsory
               
            
                  24
               
               
                  
                     Licence reported destroyed
                  
               
            
                  24.1
               
               
                  Date of communication
               
               
                  YYYY-MM-DD
               
               
                  Compulsory
               
            
                  24.2
               
               
                  Date of any duplicate issued
               
               
                  YYYY-MM-DD
               
               
                  Compulsory
               
            
         
      
         Section 4:   Information on the basic requirements for issuing a licence and results of periodic checks
      
      
                  25
               
               
                  
                     Education
                  
               
            
                  25.1
               
               
                  Basic requirement
               
               
                  Highest level of certification possessed
               
               
                  Text
               
               
                  Compulsory
               
            
                  26
               
               
                  
                     Physical fitness
                  
               
            
                  26.1
               
               
                  Basic requirement
               
               
                  Statement on fulfilment of criteria in Directive 2007/59/EC, Annex II (Sections 1.1, 1.2, 1.3 and 2.1)
               
               
                  Text
               
               
                  Compulsory
               
            
                  26.2
               
               
                  Date of check
               
               
                   
               
               
                  YYYY-MM-DD
               
               
                  Compulsory
               
            
                  26.3
               
               
                  Subsequent periodic check
               
               
                  Confirmed/not confirmed
               
               
                  Text
               
               
                  Compulsory
               
            
                  26.4
               
               
                  (several records possible)
               
               
                  Date of last check
               
               
                  YYYY-MM-DD
               
               
                  Compulsory
               
            
                  26.5
               
               
                  Next check
               
               
                  Date of next formally expected check
               
               
                  YYYY-MM-DD
               
               
                  Compulsory
               
            
                  26.6
               
               
                  Notes
               
               
                  Notes to be specified:
                  
                              —
                           
                           
                              Normal schedule,
                           
                        
                              —
                           
                           
                              Anticipated schedule (according to doctor’s certificate),
                           
                        
                              —
                           
                           
                              Change in information (code 9.a.2) if necessary,
                           
                        
                              —
                           
                           
                              Change in restriction code,
                           
                        
                              —
                           
                           
                              Other + field to specify,
                           
                        
               
                  Text
               
               
                  Compulsory
               
            
                  27
               
               
                  
                     Occupational psychological fitness
                  
               
            
                  27.1
               
               
                  Basic requirement
               
               
                  Statement on fulfilment of criteria in Annex II of Directive 2007/59/EC (Section 2.2)
               
               
                  Text
               
               
                  Compulsory
               
            
                  27.2
               
               
                  Date of check
               
               
                   
               
               
                  YYYY-MM-DD
               
               
                  Compulsory
               
            
                  27.3
               
               
                  Following check(s)
               
               
                  Only if necessary (several records possible)
               
               
                  Statement
               
               
                  Compulsory
               
            
                  27.4
               
               
                   
               
               
                  Date of any subsequent check
               
               
                  YYYY-MM-DD
               
               
                  Compulsory
               
            
                  28
               
               
                  
                     General professional knowledge
                  
               
            
                  28.1
               
               
                  Basic requirement
               
               
                  Statement on fulfilment of criteria in Annex IV of Directive 2007/59/EC
               
               
                  Text
               
               
                  Compulsory
               
            
                  28.2
               
               
                  Date of check
               
               
                   
               
               
                  YYYY-MM-DD
               
               
                  Compulsory
               
            
                  28.3
               
               
                  Subsequent check
               
               
                  (only if required at national level)
               
               
                  YYYY-MM-DD
               
               
                  Compulsory
               
            4.   Access rights
      
      Access to the information contained in the NLR shall be granted to the following interested parties for the following purposes:
      
                  —
               
               
                  to the competent authorities of the other Member States, upon reasoned request, for:
                  
                              —
                           
                           
                              controlling trains operating in their area of jurisdiction,
                           
                        
                              —
                           
                           
                              making enquiries regarding compliance with Directive 2007/59/EC by all those active in their area of jurisdiction,
                           
                        
            
                  —
               
               
                  to the Agency, upon reasoned request, for evaluating the development of train driver certification in accordance with Article 33 of Directive 2007/59/EC, in particular regarding the interconnection of registers,
               
            
                  —
               
               
                  to any employer of drivers, for consulting the status of the licences in accordance with article 22(1)(b) of Directive 2007/59/EC,
               
            
                  —
               
               
                  to railway undertakings and infrastructure managers, employing or contracting train drivers, for consulting the status of licences, in accordance with Article 22(1)(b) of Directive 2007/59/EC,
               
            
                  —
               
               
                  to train drivers, upon request, for consulting the data concerning them,
               
            
                  —
               
               
                  to investigation bodies set up in accordance with Article 21 of Directive 2004/49/EC, for investigating accidents, in particular as stated in Article 20(2)(e) and (g) of that Directive,
               
            5.   Data exchange
      
      Access to relevant data shall be granted upon formal request. The competent authority shall provide the data, without delay, in a manner which ensures secure transmission of information and protection of personal data.
      Competent authorities may offer login facilities on their websites to all who have access rights, provided they ensure that the grounds for requests are checked.
      6.   Duration of data retention
      
      All data in the NLR shall be kept for at least 10 years from the date of end of validity of the train driving licence. If at any time during the 10-year period an investigation involving the driver is started, data relating to the driver must be kept beyond the 10-year period if so required.
      Any changes in the NLR shall be recorded.
   
   
      ANNEX II
      
         BASIC PARAMETERS FOR REGISTERS OF TRAIN DRIVERS' COMPLEMENTARY CERTIFICATES (CCRS)
      
      1.   Basic parameters
      
      The basic parameters for registers of complementary certificates (CCR), set in accordance with Article 22(4) of Directive 2007/59/EC, are:
      
                  —
               
               
                  Data to be collected (Chapter 2),
               
            
                  —
               
               
                  Data format (Chapter 3),
               
            
                  —
               
               
                  Access rights (Chapter 4),
               
            
                  —
               
               
                  Data exchange (Chapter 5),
               
            
                  —
               
               
                  Duration of data retention (Chapter 6),
               
            
                  —
               
               
                  Procedures in case of bankruptcy (Chapter 7),
               
            2.   Data to be collected
      
      CCRs shall comprise four sections.
      Section 1 shall contain information about the current state of the licence owned by the train driver.
      Section 2 shall contain information about the complementary certificate issued, as listed in Annex I, Section 3, of Directive 2007/59/EC.
      Section 3 shall contain historical information about the complementary certificate.
      Section 4 shall contain information about basic requirements and initial checks to allow the complementary certificate to be issued and about subsequent checks to be recorded to allow the complementary certificate to remain valid.
      The data to be collected are set out in the table in Chapter 3.
      Information on current knowledge of rolling stock, knowledge of infrastructure and linguistic knowledge assessed in accordance with the relevant part of Directive 2007/59/EC shall be given in Section 2. That section shall include the date of the next expected checks. By the date of subsequent checks the new ‘current state’ will start, and previous information will be moved into Section 4, containing historical information.
      3.   Data format
      
      The following list shows the data format of the CCR.
      The list is set out as follows:
      
                  
                     No
                  
               
               
                  
                     Datum to be displayed
                  
               
            
                  
                     Content
                  
               
               
                  
                     Format
                  
               
               
                  
                     Status of the requirement
                  
               
            
         
      
         Section 1:   Reference to the licence
      
      
                  1
               
               
                  
                     Licence number
                  
               
            
                  1.1
               
               
                  Number of the licence, giving access to data in the national register
               
               
                  EIN (12 digits)
               
               
                  Compulsory
               
            
                  2
               
               
                  
                     Current state of the licence
                  
               
            
                  2.1
               
               
                  Evidence of the current state of the licence
                  
                              —
                           
                           
                              Valid
                           
                        
                              —
                           
                           
                              Suspended
                           
                        
                              —
                           
                           
                              Withdrawn
                           
                        
               
                  Text
               
               
                  Compulsory
               
            
         
      
         Section 2:   Information about the current complementary certificate issued, as listed in Annex I, Section 3, of Directive 2007/59/EC
      
      
                  3
               
               
                  
                     Surname(s) of the holder (the same of the licence)
                  
               
            
                  3.1
               
               
                  Surname(s) displayed on passport or national identity card or other recognised document proving identity. More surnames are allowed, depending on national custom
               
               
                  Text
               
               
                  Compulsory
               
            
                  4
               
               
                  
                     Name(s) of the holder (the same of the licence)
                  
               
            
                  4.1
               
               
                  Name(s) displayed on passport or national identity card or other recognised document proving identity. More names are allowed, depending on national custom
               
               
                  Text
               
               
                  Compulsory
               
            
                  5
               
               
                  
                     Date of birth of the holder
                  
               
            
                  5.1
               
               
                  Date of birth of the holder
               
               
                  YYYY-MM-DD
               
               
                  Compulsory
               
            
                  6
               
               
                  
                     Place of birth of the holder
                  
               
            
                  6.1
               
               
                  Place of birth of the holder
               
               
                  Text
               
               
                  Compulsory
               
            
                  7
               
               
                  
                     Date of issue of the certificate
                  
               
            
                  7.1
               
               
                  The current date of issue of the certificate
               
               
                  YYYY-MM-DD
               
               
                  Compulsory
               
            
                  8
               
               
                  
                     Date of expiry of the certificate
                  
               
            
                  8.1
               
               
                  Date of the expected formal expiry of the certificate, to be set by the company and included in the procedure required in Article 15 of Directive 2007/59/EC.
               
               
                  YYYY-MM-DD
               
               
                  Compulsory
               
            
                  9
               
               
                  
                     Name of issuing entity
                  
               
            
                  9.1
               
               
                  Name of the entity issuing the certificate (railway undertaking, infrastructure manager, other)
               
               
                  Text
               
               
                  Compulsory
               
            
                  10
               
               
                  
                     Reference number assigned to the employee by the employer
                  
               
            
                  10.1
               
               
                  Company reference for the train driver
               
               
                  Text
               
               
                  Optional
               
            
                  11
               
               
                  
                     Photograph of the holder
                  
               
            
                  11.1
               
               
                  Photograph
               
               
                  Original or Electronic scanning
               
               
                  Compulsory
               
            
                  12
               
               
                  
                     Signature of the holder
                  
               
            
                  12.1
               
               
                  Signature
               
               
                  Original/Photocopy/Electronic scanning
               
               
                  Compulsory
               
            
                  13
               
               
                  
                     Permanent place of residence or postal address of the holder
                  
               
            
                  13.1
               
               
                  Address of the holder
               
               
                  Street and number
               
               
                  Text
               
               
                  Optional
               
            
                  13.2
               
               
                  Town
               
               
                  Text
               
               
                  Optional
               
            
                  13.3
               
               
                  Country
               
               
                  Text
               
               
                  Optional
               
            
                  13.4
               
               
                  Postcode
               
               
                  Alpha-numerical code
               
               
                  Optional
               
            
                  13.5
               
               
                  Telephone number
               
               
                   
               
               
                   
               
            
                  13.6
               
               
                  e-mail address
               
               
                   
               
               
                   
               
            
                  14
               
               
                  
                     Address of the railway undertaking or infrastructure manager for which the driver is authorised to drive
                  
               
            
                  14.1
               
               
                  Address of the RU/IM
               
               
                  Street and number
               
               
                  Text
               
               
                  Compulsory
               
            
                  14.2
               
               
                  Town
               
               
                  Town
               
               
                  Compulsory
               
            
                  14.3
               
               
                  Country
               
               
                  Text
               
               
                  Compulsory
               
            
                  14.4
               
               
                  Postcode
               
               
                  Alpha-numerical code
               
               
                  Compulsory
               
            
                  14.5
               
               
                  Contact person
               
               
                  Text
               
               
                  Optional
               
            
                  14.6
               
               
                  Telephone number
               
               
                  Text
               
               
                  Compulsory
               
            
                  14.7
               
               
                  Fax number
               
               
                  Text
               
               
                  Compulsory
               
            
                  14.8
               
               
                  e-mail address
               
               
                  Text
               
               
                  Compulsory
               
            
                  15
               
               
                  
                     Category in which the driver is authorised to drive
                  
               
            
                  15.1
               
               
                  Relevant code(s)
               
               
                  Text
               
               
                  Compulsory
               
            
                  16
               
               
                  
                     Rolling stock which the driver is authorised to drive
                  
               
            
                  16.1
               
               
                  (list, record to be repeated)
               
               
                  Text
               
               
                  Compulsory
               
            
                  16.2
               
               
                  For each item the date of next expected check shall be added
               
               
                  YYYY-MM-DD
               
               
                  Compulsory
               
            
                  17
               
               
                  
                     Infrastructure on which the driver is authorised to drive
                  
               
            
                  17.1
               
               
                  (list, record to be repeated)
               
               
                  Text
               
               
                  Compulsory
               
            
                  17.2
               
               
                  For each item the date of next expected check shall be added
               
               
                  YYYY-MM-DD
               
               
                  Compulsory
               
            
                  18
               
               
                  
                     Language skills
                  
               
            
                  18.1
               
               
                  (list, record to be repeated)
               
               
                  Text
               
               
                  Compulsory
               
            
                  18.2
               
               
                  For each item the date of next expected check shall be added
               
               
                  YYYY-MM-DD
               
               
                  Compulsory
               
            
                  19
               
               
                  
                     Additional information
                  
               
            
                  19.1
               
               
                  (list, record to be repeated)
               
               
                  Text
               
               
                  Compulsory
               
            
                  20
               
               
                  
                     Additional restrictions
                  
               
            
                  20.1
               
               
                  (list, record to be repeated)
               
               
                  Text
               
               
                  Compulsory
               
            
         
      
         Section 3:   Historical records on the status of the complementary certificate
      
      
                  21
               
               
                  
                     Date of first issue
                  
               
            
                  21.1
               
               
                  Date of first issue of the certificate
               
               
                  YYYY-MM-DD
               
               
                  Optional
               
            
                  22
               
               
                  
                     Update(s) (Several records are possible)
               
            
                  22.1
               
               
                  Date of update
               
               
                  YYYY-MM-DD
               
               
                  Compulsory
               
            
                  22.2
               
               
                  Details of and reason for update (correction of one or more data displayed on the complementary certificate, e.g. personal address of the driver)
               
               
                  Text
               
               
                  Compulsory
               
            
                  23
               
               
                  
                     Amendment(s) (Several records are possible)
               
            
                  23.1
               
               
                  Date of amendment
               
               
                  YYYY-MM-DD
               
               
                  Compulsory
               
            
                   
               
               
                  Reason for amendments, referring to specific parts of the certificate:
                  
                              —
                           
                           
                              amendments in field 3 ‘Categories of driving’
                           
                        
                              —
                           
                           
                              amendments in field 4 ‘Additional Information’
                           
                        
                              —
                           
                           
                              amendments in field 5: new linguistics knowledge acquired or knowledge periodically checked
                           
                        
                              —
                           
                           
                              amendments in field 6 ‘Restrictions’
                           
                        
                              —
                           
                           
                              amendments in column 7: new rolling stock knowledge acquired or knowledge periodically checked
                           
                        
                              —
                           
                           
                              amendments in column 8: new infrastructure knowledge acquired or knowledge periodically checked
                           
                        
               
                  Text
               
               
                  Compulsory
               
            
                  24
               
               
                  
                     Suspension(s) (Several records are possible)
               
            
                  24.1
               
               
                  Length of period of suspension
               
               
                  From (date) to (date)
               
               
                  Compulsory
               
            
                  24.2
               
               
                  Reason for suspension
               
               
                  Text
               
               
                  Compulsory
               
            
                  25
               
               
                  
                     Withdrawal(s) (Several records are possible)
               
            
                  25.1
               
               
                  Date of withdrawal
               
               
                  YYYY-MM-DD
               
               
                  Compulsory
               
            
                  25.2
               
               
                  Reason for withdrawal
               
               
                  Text
               
               
                  Compulsory
               
            
                  26
               
               
                  
                     Certificate reported lost
                  
               
            
                  26.1
               
               
                  Date of communication
               
               
                  YYYY-MM-DD
               
               
                  Compulsory
               
            
                  26.2
               
               
                  If yes, date of issued duplicate
               
               
                  YYYY-MM-DD
               
               
                  Compulsory
               
            
                  27
               
               
                  
                     Certificate reported stolen
                  
               
            
                  27.1
               
               
                  Date of communication
               
               
                  YYYY-MM-DD
               
               
                  Compulsory
               
            
                  27.2
               
               
                  Date of any duplicate issued
               
               
                  YYYY-MM-DD
               
               
                  Compulsory
               
            
                  28
               
               
                  
                     Certificate reported destroyed
                  
               
            
                  28.1
               
               
                  Date of communication
               
               
                  YYYY-MM-DD
               
               
                  Compulsory
               
            
                  28.2
               
               
                  Date of any duplicate issued
               
               
                  YYYY-MM-DD
               
               
                  Compulsory
               
            
         
      
         Section 4:   Historical records in connection with the basic requirements for issuing a complementary certificate and the results of periodic checks
      
      
                  29
               
               
                  
                     Linguistic competence
                  
               
            
                  29.1
               
               
                  Basic requirement
               
               
                  Working language(s) for which a statement that the criteria set out in Annex VI(8) of Directive 2007/59/EC had been fulfilled was issued
               
               
                  Text
               
               
                  Compulsory
               
            
                  29.2
               
               
                  Periodic check
               
               
                  Date of certified knowledge (exam passed) for each language.
                  Several records are possible.
               
               
                  YYYY-MM-DD
               
               
                  Compulsory
               
            
                  30
               
               
                  
                     Rolling stock knowledge
                  
               
            
                  30.1
               
               
                  Basic requirement
               
               
                  Rolling stock for which a statement that the criteria set out in Annex V of Directive 2007/59/EC had been fulfilled was issued
               
               
                  Text
               
               
                  Compulsory
               
            
                  30.2
               
               
                  Periodic check
               
               
                  Date of periodic check (certified knowledge)
                  Several records are possible.
               
               
                  YYYY-MM-DD
               
               
                  Compulsory
               
            
                  31
               
               
                  
                     Infrastructure knowledge
                  
               
            
                  31.1
               
               
                  Basic requirement
               
               
                  Infrastructure for which a statement that the criteria set out in Annex VI of Directive 2007/59/EC had been fulfilled was issued
               
               
                  Text
               
               
                  Compulsory
               
            
                  31.2
               
               
                  Periodic check
               
               
                  Date of periodic check (certified knowledge).
                  Several records are possible.
               
               
                  YYYY-MM-DD
               
               
                  Compulsory
               
            4.   Access rights
      
      Access to the information contained in the CCR shall be granted to the following interested parties for the following purposes:
      
                  —
               
               
                  to the competent authority of the Member State in accordance with Article 22(2)(b) of Directive 2007/59/EC,
               
            
                  —
               
               
                  to competent authorities of the Member States in which the railway undertaking or infrastructure manager operates, and where the driver is authorised to drive on at least one line of the network:
                  
                              —
                           
                           
                              for their task of monitoring the development of certification, under Article 19(1)(g) and Article 26 of Directive 2007/59/EC,
                           
                        
                              —
                           
                           
                              for their inspection tasks under Article 19(1)(h) and (2) and Article 29(1) of Directive 2007/59/EC (this task may be carried out by a delegated entity),
                           
                        
            
                  —
               
               
                  to train drivers, for the data concerning them, in accordance with Article 22(3) of Directive 2007/59/EC,
               
            
                  —
               
               
                  to investigation bodies set up in accordoance with Article 21 of Directive 2004/49/EC, for investigating accidents, in particular as stated in Article 20(e) and (g) of that Directive,
               
            Companies shall be free to grant access to other users, subject to personal data protection.
      5.   Data exchange
      
      In accordance with Directive 2007/59/EC, access to relevant data shall be granted:
      
                  (a)
               
               
                  to the competent authorities where the railway undertaking or infrastructure manager is domiciled, in accordance with Article 22(2)(b) of Directive 2007/59/EC,
               
            
                  (b)
               
               
                  to competent authorities of other Member States, upon request, in accordance with Article 22(2)(c) of Directive 2007/59/EC,
               
            
                  (c)
               
               
                  to drivers, upon request, in accordance with Article 22(3) of Directive 2007/59/EC.
               
            The railway undertaking, infrastructure manager or delegated entity shall provide the data, without delay, in a manner which ensures secure transmission of information and protection of personal data.
      Railway undertakings and infrastructre manangers may offer login facilities on their websites to all who have access rights, provided they ensure that grounds for requests are checked.
      6.   Duration of data retention
      
      All data in the CCR shall be kept for at least 10 years from the last expiry date referred to on the certificate.
      If at any time during the 10-year period an investigation involving the driver is started, data relating to the driver must be kept beyond the 10-year period if so required.
      Any changes in the CCR shall be recorded.
      7.   Procedure in case of bankruptcy
      
      If a railway undertaking or infrastructure manager goes bankrupt, the new company that takes over the operation of the service shall be responsible for the data contained in the register of complementary certificates.
      The competent authority in the Member State where the railway undertaking or infrastructure manager is established shall be the repository of data contained in the register of complementary certificates if the activity is not taken over by another company.