CELEX: 31973R0522
Language: en
Date: 1973-02-14 00:00:00
Title: Regulation (EEC) No 522/73 of the Commission of 14 February 1973 laying down detailed rules for the application of Regulation (EEC) No 1703/72 on Community financing of expenditure arising from the implementation of the 1971 Food Aid Convention

23 . 2. 73                           Official Journal of the European Communities                            No L 50/33
                             REGULATION (EEC) No 522/73 OF THE COMMISSION
                                                    of 14 February 1973
               laying down detailed rules for the application of Regulation (EEC) No 1703/72 on
               Community financing of expenditure arising from the implementation of the 1971
                                                   Food Aid Convention
THE COMMISSION OF THE EUROPEAN                                   (b) a detailed statement of expenditure in the
COMMUNITIES,                                                           month preceding that in which the application
                                                                       referred to in paragraph 1 is made ; this state­
Having regard to the Treaty establishing the Euro­                     ment shall be broken down according to mobi­
pean Economic Community ;                                              lized lot and shall give details of the various
Having regard to Council Regulation (EEC ) No                          items of expenditure (Annex II) ;
1703/72 ( x ) of 3 August 1972 amending Regulation               (c) the expenditure estimate for the current month
(EEC) No 2052/69 as regards Community financing                        and for the two following months (Annex III).
of expenditure arising from the implementation of
the 1967 Food Aid Convention and laying down                     3.        The application for the advance shall be made
rules for Community financing of expenditure                     by the Member State on whose territory the cereals
arising from the implementation of the 1971 Food                 which were the subject of the food aid measure,
Aid Convention, and in particular Article 9 (4)                  were mobilized, whichever may be the Member State
thereof ;                                                        which invited for tenders .
Whereas detailed rules of application for the
financing of expenditure arising from the implemen­                                        Article 2
tation of the 1971 Food Aid Convention should be
adopted for the system of advances and for the veri­             For the purpose of the verification and approval of
fication and approval of accounts ;                              accounts as provided for in Article 9 (3 ) of Regula­
Whereas in order to ensure that the system of                    tion (EEC) No 1703/72, Member States shall
                                                                 forward      to  the   Commission   not later   than 31
advances functions properly, it should be based on
monthly declarations by the Member States of their               March and in triplicate, a summary statement of
financial needs and the statements of expenditure,               expenditure during the preceding year. This state­
on the communications of statements of their cash                ment shall reproduce the total amount of expendi­
                                                                 ture shown in the detailed statements forwarded
position and on the establishment of a system of
book-keeping devoted solely to such advances ;                   each month in accordance with Article 1 (2) (b )
                                                                 including additions or alterations, if any.
Whereas the measures provided for in this Regula­
tion are in accordance with the Opinion of the                   However, statements relating to expenditure
EAGGF Committee :                                                financed before 1 January 1973 shall be forwarded
                                                                 at the same time as those relating to expenditure for
                                                                 the year 1973 .
HAS ADOPTED THIS REGULATION :
                                                                                           Article 3
                          Article 1
                                                                 1.        On the basis of the applications made under
 1.     For the purposes of Article 9 (2) of Regula­             Article 1 and of its own inquiries into the implemen­
tion (EEC) No 1703/72, Member States shall, not                  tation of the food aid programme, the Commission
later than the 20th of each month, forward to the                shall, as often as may be necessary, and in any case
Commission in triplicate, an application concerning              not later than a month after receipt of the applica­
the financial requirements of the disbursing authori­            tions, decide on advances in accordance with Article
ties and agencies.                                               9 (3 ) of Regulation (EEC) No 1703/72.
2.      The application referred to in paragraph 1               The amounts of the advances shall be calculated in
shall be accompanied by supporting statements for                such a way that they are large enough to cover
each disbursing authority or agency drawn up in                  expenditure borne by the authorities and agencies
accordance with the Annexes to this Regulation and               until the end of the quarter referred to in Article 1
comprising :                                                     ( 2 ) (c ).
(a) a statement of the cash position at the end of
     the preceding month ( Annex I ) ;                           2.        The advances decided under paragraph 1 shall
                                                                 be made by the Commission within three working
(*) OJ No L 180, 8 . 8 . 1972, p. 1 .                            days of its Decision .
 ---pagebreak---  No L 50/34                        Official Journal of the European Communities                           23 . 2. 73
                       Article 4                              in the account opened in pursuance of Article 1 of
1.     Where funds available to a Member State are            Regulation (EEC) No 2697/70, the funds which
liable to be exhausted before the date laid down for          have been the subject of Decisions on advances.
the next advance, that Member State shall notify
the Commission and where necessary apply for a                2.    Each disbursing authority or agency shall
special advance specifying the grounds therefor.              keep accounts relating solely to the funds received
                                                              under paragraph 1 and to the use to which these
2.     On the basis of the notification referred to in        funds are put.
paragraph 1 , the Commission may make a special
advance of which account shall be taken when the
next advance is decided .                                                            Article 6
                       Article 5
                                                             This Regulation shall enter into force on the third
1.    Within the limit of the budget credits, the            day following its publication in the Official Journal
Commission shall make available to Member States,            of the European Communities.
             This Regulation shall be binding in its entirety and directly applicable in all Member
             States .
             Done at Brussels, 14 February 1973 .
                                                                      For the Commission
                                                                         The President
                                                                    Francois-Xavier ORTOLI
 ---pagebreak--- 23. 2. 73                               Official Journal of the European Communities                                     No L 50/35
                                                               ANNEX 1
           MEMBER STATE
          AUTHORITY OR AGENCY
                          STATEMENT OF CASH POSITION ON
           A. Liquid assets
               1 . Liquid assets on
               2. Payments received
               3 . Other receipts for the account of the Community                                                   (*)
                                                                               Total A
           B. Expenditure
               Expenditure in the month of
               chargeable under Chapter 9 ' Food aid and other
               budgetary expenditure'                                                                                (2)
                                                                                Total B
           C. Balance
               Available on                                                   A — B
                                                                          Date, stamp and signature of the authority
                                                                                         or agency
          (') Details to be supplied separately .
          (*) Total of all statements of expenditure per aid measure ( Annex II ).
 ---pagebreak--- No L 50/36                           Official Journal of the European Communities           23 . 2. 73
                                                          ANNEX 11
            MEMBER STATE :
           AUTHORITY OR AGENCY :
            STATEMENT OF EXPENDITURE FOR THE MONTH OF                                    19
            Food aid measure : (2)
            A. Quantities offered (in kg)                            Lot 1      Lot 2 Total
                 1 . Date of mobilization :
                 2 . Net quantities mobilized (3)
                 3 . Net quantities shipped (4)
                4. Difference between 2 and 3, where
                     applicable
           B. Value of the products offered (in nat. curr.)
                 5 . Purchase value on intervention (®)
                6. Amount fixed by adjudication (s)
                     — per metric ton
                     — per lot
                7. Additional expenses
                                               ( 7)
                8 . Late-shipping    costs   payable   by  the
                     beneficiary country or agency
                                               ( 8)
                9. Receipts, if any
                                               (9)
               10 . Total cost : 5 to 8 - 9
           C. Amount of fob refunds ( in nat. curr.)
               11 . Date of completion of customs for­
                     malities on loading at the port of
               12 . fob refund per metric ton
               13 . fob refund per lot
           D. Eligible expenditure ( in nat. curr.)
              14. Total expenditure : 10 - 13
 ---pagebreak--- 23 . 2. 73                           Official Journal of the European Communities                             No L 50/37
                                                Explanatory notes for Annex II
           (*) Supply a statement of expenditure for each aid measure.
           (2) Indicate : Regulation No,
                — Annual programme,
                — Beneficiary country or agency,
                — Product offered.
           (3) Indicate by use of the letter I or M whether the product has been :
                — taken from an intervention agency,
                — sold on the market.
           (4) Indicate by use of the letter T except in case of free delivery at the processing plant.
            (5) Solely where the goods are taken from an intervention agency. This amount corresponds
                to the basic intervention price ( adjusted so as to take into account regional differentials,
                monthly increases, and any premium or penalty) multiplied by the quantity shipped.
           (8) This amount corresponds :
                — either to transport costs, processing costs, if any, and to the fob or cif cost where the
                    cereals are taken from an intervention agency,
                — or to purchasing costs, transport and fob or cif costs where the cereals are bought
                    on the market.
           (7) Indicate expenditure relating to :
                — sampling costs,
                — analysis costs,
                — weighing costs,
                — insurance costs,
                — banking costs,
                — inspection costs,
                — customs declaration costs,
                — exchange losses,
                — demurrage costs chargeable to the Community,
                 — other costs .
            (8) Indicate expenditure relating to :
                — lighterage expenses,
                — temporary storage costs ,
                — additional removal costs,
                 — other costs.
            (9) Indicate receipts relating to :
                — securities held,
                — transport savings,
                — other.
 ---pagebreak--- No L 50/38                               Official Journal of the European Communities                                    23 . 2. 73
                                                                 ANNEX 111
           MEMBER STATE
           AUTHORITY OR AGENCY
           SUMMARY STATEMENT OF EXPENDITURE AND ESTIMATE OF FINANCIAL NEEDS
                                                                                          Estimate of Expenditure
                                            Expenditure         Expenditure
                                           for the month
                                                             from    .   . .
               Type of Expenditure
                                                             to  .   .           (c 4             (d) (5)         (e) C
                                                a) c;              (b) (3)
                           Totals
                                                                 Stamp, date and signature of the Authority or Agency
            (l) Expenditure to be broken down according to aid measure .
            (!) Enter in this column opposite each aid measure the totals under item 14 of the statements of expenditure
                (Annex II ).
            (>) Cumulative expenditure from 1 January to the end of the month in question in column (a)
            (*) Estimates for the first month after that in column (a)
            (5) Estimates for the second month after that in column ( a )
            (*) Estimates for the third month after that in column ( a )