CELEX: 51983DC0670
Language: en
Date: 1983-11-08
Title: GENERAL BUDGET FOR 1983 SECTION III - COMMISSION - PART A I. TRANSFER OF APPROPRIATIONS No II/2/83 from chapter to chapter within Title 2 from Chapters 20 and 28 to Chapters 22 and 23 New purchases of technical equipment and installations, vehicles and postal charges and telecommunications#II. TRANSFER OF APPROPRIATIONS No II/3/83 from chapter to chapter within Title 2 from Chapter 28 to Chapter 26 Statistical studies and surveys

ARCHIVES HISTORIQUES
DE LA COMMISSION
COLLECTION RELIEE DES
DOCUMENTS "COM"
COM (83) 670
Vol. 1983/0244
 ---pagebreak--- Disclaimer
Conformément au règlement (CEE, Euratom) n° 354/83 du Conseil du 1er février 1983
concernant l'ouverture au public des archives historiques de la Communauté économique
européenne et de la Communauté européenne de l'énergie atomique (JO L 43 du 15.2.1983,
p. 1), tel que modifié par le règlement (CE, Euratom) n° 1700/2003 du 22 septembre 2003
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In accordance with Council Regulation (EEC, Euratom) No 354/83 of 1 February 1983
concerning the opening to the public of the historical archives of the European Economic
Community and the European Atomic Energy Community (OJ L 43, 15.2.1983, p. 1), as
amended by Regulation (EC, Euratom) No 1700/2003 of 22 September 2003 (OJ L 243,
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file have been declassified in conformity with Article 5 of the aforementioned regulation.
In Übereinstimmung mit der Verordnung (EWG, Euratom) Nr. 354/83 des Rates vom 1.
Februar 1983 über die Freigabe der historischen Archive der Europäischen
Wirtschaftsgemeinschaft und der Europäischen Atomgemeinschaft (ABI. L 43 vom 15.2.1983,
S. 1), geändert durch die Verordnung (EG, Euratom) Nr. 1700/2003 vom 22. September 2003
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 ---pagebreak--- COMMISSION OF THE EUROPEAN COMMUNITIES
  GENERAL BUDGET FOR 1983                          COM(83) 670 final
  SECTION III - COMMISSION - PART A
                                                   Brussels, 8 November 1983
                  I.    TRANSFER OF APPROPRIATIONS No II/2/83
                     from chapter to chapter within Title 2
                from Chapters 20 and 28 to Chapters 22 and 23
           New purchases of technical equipment and installations,
              vehicles and postal charges and telecommunications
                   II.   TRANSFER OF APPROPRIATIONS No II/3/83
                      from chapter to chapter within Title 2
                           from Chapter 28 to Chapter 26
                          Statistical studies and surveys
 COM(83) 670 final
 ---pagebreak---                   TRANSFER OF APPROPRIATIONS No I1/2/83
                                                           C CH    I' -tt:
From Chapter 20 - Investments in immovable property, rental of
                   buildings and associated costs
     Article 200   2 144 500 ECU
From Chapter 28    Subsidies for balancing budgets
       Item 2899   1 600 000 ECU
   to Chapter 22 - Movable property and associated costs
       Item  2220   2 600 000 ECU
       Item  2231     129 500 ECU
       Item  2232      17 000 ECU
       Item  2233      87 000 ECU
   to Chapter 23 - Postal charges and telecommunications
        Item 2310     581 000 ECU
       Item 2311      330 000 ECU
GROUNDS
      GENERAL PRESENTATION
 1.1 Conscious of the need for cost-effectiveness and sound financial
management, the Commission has conducted a detailed analysis of its
 expenditure in Title II of Part A of Section III - Building, equipment
 and miscellaneous operating expenditure.    It paid particular
 attention to the priority requirements to enable it to function
 properly.
 As a result of this analysis, the Commission is making a transfer
 between chapters within Title II to achieve maximum cost-effectiveness
 with the available appropriations.
 1.2 The appropriations are being transferred for the purchase of
 work stations for word processing, the repayment to the Belgian
 authorities of the Commission's share of the cost of installing the
 new telephone exchange, the replacement, hire and maintenance of
 vehicles and postal charges and telecommunications.
 Article 200 (Rent) and Article 289 (European Schools) have spare
 funds to cover the additional requirements for these measures.
 ---pagebreak--- 2.     DETAILS         .
2.1     Budget headings from which the appropriations are taken
2.1.1 Chagter_20_-_Art iic le_200_ (Rent)
The appropriations for this Article can be reduced as a result of the
decrease in requirements in Brussels, due mainly to:
- a 6% increase in rents (instead of the 8.8% estimated when the budget
   was drawn up);
- the reduction of some rents following the renegotiation of certain
    leases;
- the negotiations for purchasing the building at 120 rue de la Loi,
   thus economizing on rent;
- the payment of the charge for the new telephone exchange from
   Article 222 instead of from this Article (see 2.2.1.B below);
- the fact that some new premises were rented at a later date in 1983
   than originally planned.
2.1.2 Chapter 28 - Article 289 - Item 2899 (Provisional appropriation
        to cover any adjustment to remuneration paid by the European
         Schools)
The budget for Article 289 (European Schools) for 1983 contains:
 (a) in Items 2890 to 2897, the appropriations considered necessary
      to cover the expenditure of the various schools, including the
      cost of the salary adjustments, backdated to 1 July 1982, which
      the Council adopted on 21 February 1983;
 (b) in Item 2899, the appropriation considered necessary to cover
      the interim adjustment of salaries (weightings from
      1 January 1983) adopted by the Council on 18 July 1983.
      At its meeting on 19 and 20 May 1983 the Board of Governors of
      the European Schools approved the schools' supplementary budgets
      for 1983.
Taking into account the commitments to be charged to it in 1983, the
funds available in Item 2899 are put at 1 877 900 ECU.
2.2     Budget headings receiving an increase in allocations
2.2.1 Chapter 22 - Article 222 (Technical equipment and installations) -
         Item 2220 (New purchases of technical equipment and
         installations)
A.     Word processing
By keeping to a minimum in 1983 the equipment replaced and hired, the
emphasis has been shifted to the purchase of new equipment, in
particular work stations.      These are only just being introduced at
the Commission and a special injection of funds is required at this
initial stage.
B.     Telephone exchange
The appropriation under this Item is also intended to repay to the
Belgian authorities the Commission's share (one third of the
investment) of the cost of installing the new telephone exchange,
which has been in operation since 1 January 1982.
 ---pagebreak---                                   - 3 -
2.2.2    Chagter_22_- Article 223 (Vehicles)
A.   Item 2231 - Replacement of vehicles
Between 1978 and 1982, i.e. in five years, 98 vehicles were replaced in
Brussels (compared with a total vehicle fleet of 97 vehicles on
1 September 1983). Eight of the 98 vehicles replaced were write-offs
and others were replaced because of the uneconomic cost of major
repairs. The average distance travelled by the cars is around
25 000 km a year.
Apart from cases of mechanical breakdown and total write-offs, all the
vehicles - except the ambulance - had travelled between 115 000 and
155 000 km by 1 September 1983 and their replacement had therefore
become indispensable. As an experiment, and in the light of the
comments by the Court of Auditors, the Commission sold four cars
from its fleet in 1983 without purchasing any replacements and, instead,
had made greater use of an outside transport service. This yielded
an estimated saving of 33 000 ECU in Item 2231.
B.   Item 2232 - Hire of vehicles
Because of the sale of four vehicles from its Brussels fleet without
any replacements being purchased (see point A above), the Commission
has made greater use of the services of outside firms in 1983. The
appropriation considered necessary for the final ten months of the
year is put at around 34 000 ECU.
C.   Item 2233 - Maintenance, use and repair of vehicles
                                                                     ECU
        Brussels      ’■       '        :
        Actual expenditure 1982 (less debts carried over
        from 1981):                                           around 450 000
     + Debts carried over from 1982 to 1983            '      around   10 000
     + Insurance: change in the no-claims bonus ■
        system and system of aggregation imposed
        on the Commission + new risk (stolen goods):                 + 35 000
                                             ...              around 495 000
      + 10% cost of living increase                   '       around   50 000
                                                              around 545 000
      - Financial effect of the reduction of the fleet
        by four vehicles for ten months:
        5 200 ECU x 4 x 10 =                                  around 17 000
                         T2           -■· ’    :f; : ■ / . ■
      = Total appropriation required:                        _|CQyQd_|28_QQQ
 2.2.3    Chagter_23_;_Art  le_231_(Postal_charges_and_telecommun i^at i^ns^
 A.   Item 2310 - Postage and delivery charges
 The increase of around 25% in this year's appropriations compared with the
 commitments for 1982 is due to the substantial increase in charges in both
 Brussels and Luxembourg and in the external offices, and to the growth in the
 volume of mail.
 ---pagebreak---                                 - 4 -
B.  Item 2311 - Telecommunications
While the real increase in expenditure between 1981 and 1982 was restricted
to 3.2% as a result of the favourable effect of exchange rate movements
affecting the Belgian and Luxembourg franc and the installation of the
new telephone exchange, this will not be the case in 1983.
The real increase in 1983 compared with 1982 (11.1%) is due to:
(a)  the increase in telephone rental charges in Brussels in October 1982
     and April 1983 (about 15% of expenditure in 1982);
(b)  the change in the telex service charges in Brussels from
     16 April 1983 (around 29% of expenditure in 1982);
(c)  the opening and gradual entry into operation of new external
     delegations.
 ---pagebreak---                   TRANSFER OF APPROPRIATIONS No 11/3/83
From Chapter 28 - Subsidies for balancing budgets
   Item 2899 - 275 000 ECU
to    Chapter 26 - Expenditure on studies, surveys and consultations
   Article 263 - 275 000 ECU
GROUNDS
1. The transfer is intended to cover expenditure of 275 000 ECU
to finance the Commission's additional contribution to the costs
of the sample survey of manpower under Council Regulation (EEC)
No 603/83.
2. When the 1983 budget was being prepared the Commission requested
that 2 500 000 ECU be entered in Article A 263 for this survey;
however, this sum was a maximum estimate since it was impossible
to guarantee at the time that all the costs of the measure would
have to be met from the 1983 appropriations. The budgetary authority
decided to authorize only 2 million ECU for financing this survey.
3. Aware of the importance of the operation for the implementation
of its policies, in particular in the social and regional sectors,
the Commission has financed the survey from the appropriations
entered in the budget, all of which have now been committed. However
an additional 275 000 ECU is required for the survey so that it can
be conducted as originally planned, i.e. without any reduction in
the size of the sample, in order to ensure that the results are
reliable.
4. Since the cost of the survey is higher than the amount entered
for this purpose in the 1983 budget, the Commission must use the
powers it enjoys to find appropriate means of finance.
5. The appropriations needed for this transfer can be taken
from Item A 2899.
The financial and budgetary implications of the salary adjustment
for the staff of the European Schools as awarded by the Board of
Governors have been lower than estimated.