CELEX: 51978PC0442
Language: en
Date: 1978-09-08
Title: Proposal for a COUNCIL DECISION adopting the rules of procedure of the Committee set up under Article 5 of Council Regulation (EEC) (submitted to the Council by the Commission)

ARCHIVES HISTORIQUES
DE LA COMMISSION
COLLECTION RELIEE DES
DOCUMENTS "COM"
COM (78) 442
Vol. 1978/0167
 ---pagebreak--- Disclaimer
Conformément au règlement (CEE, Euratom) n° 354/83 du Conseil du 1er février 1983
concernant l'ouverture au public des archives historiques de la Communauté économique
européenne et de la Communauté européenne de l'énergie atomique (JO L 43 du 15.2.1983,
p. 1), tel que modifié par le règlement (CE, Euratom) n° 1700/2003 du 22 septembre 2003
(JO L 243 du 27.9.2003, p. 1), ce dossier est ouvert au public. Le cas échéant, les documents
classifiés présents dans ce dossier ont été déclassifiés conformément à l'article 5 dudit
règlement.
In accordance with Council Regulation (EEC, Euratom) No 354/83 of 1 February 1983
concerning the opening to the public of the historical archives of the European Economic
Community and the European Atomic Energy Community (OJ L 43, 15.2.1983, p. 1), as
amended by Regulation (EC, Euratom) No 1700/2003 of 22 September 2003 (OJ L 243,
27.9.2003, p. 1), this file is open to the public. Where necessary, classified documents in this
file have been declassified in conformity with Article 5 of the aforementioned regulation.
In Übereinstimmung mit der Verordnung (EWG, Euratom) Nr. 354/83 des Rates vom 1.
Februar 1983 über die Freigabe der historischen Archive der Europäischen
Wirtschaftsgemeinschaft und der Europäischen Atomgemeinschaft (ABI. L 43 vom 15.2.1983,
S. 1), geändert durch die Verordnung (EG, Euratom) Nr. 1700/2003 vom 22. September 2003
(ABI. L 243 vom 27.9.2003, S. 1), ist diese Datei der Öffentlichkeit zugänglich. Soweit
erforderlich, wurden die Verschlusssachen in dieser Datei in Übereinstimmung mit Artikel 5
der genannten Verordnung freigegeben.
 ---pagebreak---   COMMISSION OF THE EUROPEAN COMMUNITIES
                                                 COM(78)442 final
                                                 Brussels , 8 September 1978
#                                                                           -
                                Proposal for a
                               COUNCIL DECISION
                    adopting the rules of procedure of the
                       Committee set up under Article 5
                          of Council Regulation (EEC )
                (submitted to the Council "by the Commission)
             4.
  COM(78) 442 final
 ---pagebreak--- Article 5(0 of Council Regulation EEC          /ld> on the application
of the provisions of the Financial Protocols concluded with Greece ,
Turkey and Portugal provides for the setting up of a Committee , knov/n
as the Article 5 Committee , consisting cf representatives of the
Member States under the auspices of the Commission ,   The role of the
Article 5 Committee is to give its opinion on draft decisions submitted
to it by the Commission to finance technical assistance projects or
schemes in Greece .   The Article 5 Committee is to be chaired by a
representative of the Commission and its secretariat will be provided
by the Commission .
Article 5(2 ) of this Council Regulation EEC    /j& states that the
Council , acting unanimously on a proposal from the Commission shall
adopt the rules of procedure of the Article 5 Committee . It is thus
in this context that this proposal for rules of procedure is being
made .
 The rules of procedure set out in this proposal are to a large extent
based on the rules adopted, and successfully applied in the framework of
the Committee of the European Development Fund.
 ---pagebreak---                             PROPOSAL FOR A COUNCIL DECISION
              ADOPTING THE RULES OP PROCEDURE OP THE COMMUTE
              PROVIDED FOR IN ARTICLE 5 OF COUNCIL REGULATION
                     ( EEC ) No               OF
THE COUNCIL OP THE EUROPEAN' COMMUNITIES ,          *
Having regard to the Treaty establishing the European Economic Community ,
Having regard to Counoil Regulation (EEC ) No.             /78 on the application
of the provisions of the Finanoial Protocols concluded with Greece , Turkey and
Portugal , hereinafter oalled the "Regulation", and in particular Artiole 5 (2 )
thereof,        .         -     .
Having regard to the Financial Protocol concluded with Greece ,
Having regard to the proposal from the Commission ,
Whereas Article 5 of the Regulation set up an Artiole 5 Committee , hereinafter
called " the Committee";
Whereas it is for the Counoil to adopt the Rules of Procedure of the Committee , .
HAS DECIDED TO ADOPT THE FOLLOWING RULES OF PROCEDURE :
                                    Article 1
1 . The Committee shall comprise the delegations of the Member States
and shall be chaired by a representative of the Commission,
A representative of the European Investment Bank, hereinafter oalled " the
  Bank", shall take part in the work of the Committee .
A representative of the General Secretariat of the Council shall attend
Committee meetings as an observer .
2.         Member States shall infora the Commiesi^n of the naices of the
persons authorised to erercrise ths right to vote and of the addre: ses to
which ooEuroii: -.tior : to c'lose person shou?d bo sent . .
 ---pagebreak---                                      2 ••
 3.      The Commission } the Bank and "the General Secretariat of the Council
 shall, designate their respective representatives , why rua&. be assisted by
 officials of their Institutions .
                                   Article 2
 The Committee shall meet wnen convened by its Chairman, either on hie own
 initiative or at the request of a delegation.
                                   Article 3
 1.     The Committee , shall ? under the conditions laid down in Artiole 5(3 ) of
 the Regulation, deliver an opinion :                              •  ' ,
 (a )   on draft financing decisions submitted to it by the Commission in
        accordance with Article 6 of the Regulation ;
 (b )   on draft financing decisions involving an additional commitment
        exceeding 1^5 of the initial commitment laid down in the financing
        decision .
2 . However, as regards the technical cooperation schemes referred to in Article 2 (6 )
of the Financial Protocol concluded with Greece , the Commission may seek the opinion
of the Committee on draft general commitment decisions , which shall as a
rule be drawn, up for eaoh group of schemes B It shall inform the Committee
of operations undertaken urjider this heading.
                                   Article 4
        At least two weeks before the date fixed for the meeting,, the Chairman shall send
    Mie delegations *cf the Member States /their Permanent Representations, the Bank
 iiK the General Secretariat of the Council a draft agenda together with the
 ---pagebreak---  documents referred to in Article 3 S in the offioial laij.gus.ges of the
 Communities .
 2.     At lnaet three working days before the date of the meeting,, the
  delegations shall inform the secretariat of
 the Committee of the draft decisions to which they ar.e already able
 to agree and which they propose for entry in part A of the agenda referred
 to in paragraph 1 , and of thos *5 which they consider should be discussed
 at the meeting and whi en they propose for entry in part B.   The Committee
 shall deliver a favourable opinion without discussion on draft decisions
 entered in part A by all the delegations .
In addition , the delegations shall as far as
possible , make any observations and requests for additional information
concerning the draft decision on which they do not feel able to adopt
a position or which they propose for entry in part B.
The additional information requested and the replies to the observations
made shall , as far as possible , be circulated by the secretariat of the
Committee before the meeting .
                                                      À
If the replies given satisfy all the delegations ,
the draft financing decision in question shall be entered in part A ; if not ,
they shall be entered in part B.
3.     On the basis of these various particulars the Chairman shall draw
up the agenda for the meeting and shall present it to the delegations at
the beginning of the meeting.
 ---pagebreak---                                   Article 5                              \
 1.     The Chairman may bring matters bet ore the Committee lay means of an
 emergency procedure under which the two-week period referred to in        -
Article 4(1 ) is reduced to seven days from the date on which the dossier is
dispatched .
 2.     ^nis procedure may "be used for draft financing decisions of an
urgent nature * .
 3.     Should there not "be e,greement by the Committee that a draft decision needs
 to "be examined urgently, and it is not considered possible to postpone such
 examination until the next meeting, the opinions of the delegations shall be
 sought in waiting within a maximum period of two weeks .
                                 Article 6
The opinion of the Committee may be sought by means of a written procedure*
The Committee shall be deemed to have delivered a favourable opinion on a
draft if , within a period of two weeks from the date it was sent to the
addressees, the- Chairman has not received a request to the effect that
the Committee- be convened . If the Chairman does receive such a request ,
the draft financing decision in question shall automatically be placed on
the agenda for the Committee meeting foil owing the end of that period*
                                 Article 7
1o     The Committee may deliver a favourable opinion on a draft financing
decision./ subject to admendmentsc
2*     The Committee and the Chairman may request that certain points in the
appraisal of a project or programme be further examined . In that event the
draft financing decigion may be submitted to the Committee for a second time .
 ---pagebreak---  3.     Eaoh Member State may at any time request that an item b=a inoluded
 on the agenda for a Committee meeting. Information supplied regarding the
 item may be given orally .
 4.    The opinions delivered by the Committee shall be sent to the
 Commission by the Chairman.
                                 Article 8
 1.    The Commission shall provide the secretariat for the Committee .
2.     Within four weeks of the date on which Committee opinions are
delivered, the secretariat shall prepare a record of the deliberations
in the official language of the Communities, under the responsibility of
the Chairman .   This record shall be considered to be final when it has been
approved by the Committee either by means of the written procedure or at
a subsequent meeting. It shall be sent to the Commission by the Chairman.
3.The final record of each meeting shall be sent to the. delegations of the Member State*
their Permanent Representations, the Bank and the General Secretariat of
the Council .
4.    Correspondence concerning the Committee shall be addressed to the
Commission, for the attention of the Chairman of the Committee .
Correspondence addressed to the delegations of the Member States shall also
be sent to the Permanent Representation of the relevant country .
5.    Those attending meetings of the Committee shall be required to observe
the secrecy of the Committee 's work and deliberations . Documents relating
to such work and deliberations may be communicated only to the relevant
departments of the Member States and the Community institutions .
                        .  "    Article 9
1.    The operating expenditure of tlie Committee , including the tre-rel expenses
of not more than two parsons per Member State or Comcsinity institution ,
shall be covered by the Communities * budget .
 ---pagebreak---                                    M Q M
2.    The Commission       plao® at the disposal of th© Committee the
premises and facilities necessary for its work®
                                    Done at Brussels ,                1978
                                    For the Council
                                    The President
 ---pagebreak---                        FICIIE FINANCIERE
           établie pour le budget de l' exercice 1978
PI?]?-' JETEE PARTIE : CREDITS D' INTERVENTION
( pour actions anciennes et nouvelles )
1.      LIGNE BUDGETAIRE CONCERNEE : Article 251
2.      INTITULE DE LA LIGNE BUDGETAIRE > Comités
3 . BASE JURIDIQUE : Règlement du Conseil CEE . ../78 en date du ...
4.      DESCRIPTION , OBJECTIF(S ) ET JUSTIFICATION DE L' ACTION
       Le crédit est destiné à faire face aux frais de voyage et de séjour et
       fraip accessoires des experts convoqués .      Il sert également à
       couvrir les frais annexes de la tenue des réunions dans' la tnesure
       où ils ne sont pas couverts par l' infrastructure existante .
5 . CREDITS ( en u.c.e .)
        Réunions a prévoir :
              jusqu' au 31 décembre 1978 : 2
              jusqu' au 31 octobre I98I • 18
        Personnes convoquées :            . + 25 par reunion
        Montant des frais de transports
        en tenant compte de leurs pays
        d' origine ;                         + 65OO u.o.e . par reunion
        Coût total
        Cout  total ::                       + 130.000 u.c . g .
                                             + 13.000 u.c.e . jusqu' au 31.12.78
                   dont
                   dont
                                           * + 39.000 u.c.e . en 1979
                                             + 78.000 u.c.e . du 1.1.80 au 31.10.81
-DEUXIEME PARTIE : INFORMATIONS SUPPLU-iENTAIRES POUR UNE ACTION NOUVELLE
 6.      COUT TOTAL DE L' ACTION PENDANT TOUTE LA DUREE ENVISAGEE
         Léo dépenses imputées sur le budget communautaire s' élèveront
         à 130.000 u.c.e . jusqu' au 31 octobre 190l > dont 39-000 u.c.e 0
         pour l' exercice 1979 »
 ---pagebreak---                                                                     2
INFORMATION SUR LE PERSONNEL ET SUR LES, CREDITS DE FONCTIONNEMENT
NECESSAIRES POUR LA REALISATION DE L' ACTION
ErTdehors des frais d' experts , l' action n' aura pas d' incidence
budgétaire , le Secrétariat du Comité étant assuré dans lé cadre du
tableau des effectis de la Commission ,
FINANCH-TENT DE L' ACTION
Le Comité n' entrant en fonction qu' après la mise en application des
Protocoles financiers , il n' a pas été prévu dans le cadre du "budget
1978 . Il conviendra donc H 1 alimenter la ligne budgétaire concernée
paï* voie de virements ou autres moyens financiers .              •