CELEX: 32015D0144
Language: en
Date: 2015-01-28 00:00:00
Title: Commission Implementing Decision (EU) 2015/144 of 28 January 2015 laying down the procedures for the submission of applications for grants and requests for payment, and the information relating thereto, in respect of the emergency measures against animal diseases referred to in Regulation (EU) No 652/2014 of the European Parliament and of the Council (notified under document C(2015) 250)

30.1.2015   
               
               
                  EN
               
               
                  Official Journal of the European Union
               
               
                  L 24/17
               
            
         COMMISSION IMPLEMENTING DECISION (EU) 2015/144
         of 28 January 2015
         laying down the procedures for the submission of applications for grants and requests for payment, and the information relating thereto, in respect of the emergency measures against animal diseases referred to in Regulation (EU) No 652/2014 of the European Parliament and of the Council
         
            
               (notified under document C(2015) 250)
            
         
         THE EUROPEAN COMMISSION,
         Having regard to the Treaty on the Functioning of the European Union,
         Having regard to Regulation (EU) No 652/2014 of the European Parliament and of the Council of 15 May 2014 laying down provisions for the management of expenditure relating to the food chain, animal health and animal welfare, and relating to plant health and plant reproductive material, amending Council Directives 98/56/EC, 2000/29/EC and 2008/90/EC, Regulations (EC) No 178/2002, (EC) No 882/2004 and (EC) No 396/2005 of the European Parliament and of the Council, Directive 2009/128/EC of the European Parliament and of the Council and Regulation (EC) No 1107/2009 of the European Parliament and of the Council and repealing Council Decisions 66/399/EEC, 76/894/EEC and 2009/470/EC (1), and in particular Article 36(5) thereof,
         Whereas:
         
                     (1)
                  
                  
                     In accordance with Article 6(1) of Regulation (EU) No 652/2014 grants may be awarded to Member States in respect of the emergency measures taken as a result of the confirmation that one of the animal diseases listed in Annex I to that Regulation has occurred.
                  
               
                     (2)
                  
                  
                     In order to ensure sound financial management and to have rapid information on disease management, it is appropriate to set the dates by which Member States have to submit their applications for grants and requests for payment, and to specify the information that needs to be provided. In particular, first and updated estimates of the expenditure incurred by Member States should be provided.
                  
               
                     (3)
                  
                  
                     It is necessary to specify the rate to be applied when converting estimates and requests for payment submitted by Member States not using the euro as their national currency.
                  
               
                     (4)
                  
                  
                     The measures provided for in this Decision are in accordance with the opinion of the Standing Committee on Plants, Animals, Food and Feed,
                  
               HAS ADOPTED THIS DECISION:
         
            Article 1
            Preliminary information
            Member States shall provide within 30 days of the official confirmation of the occurrence of a disease listed in Annex I to that Regulation a preliminary information on the categories of animals and products concerned and the market values for each of those categories, using an electronic file in accordance with the template set out in Annex I to this Decision.
            At the same time, Member States shall provide a description of the ongoing and planned actions and the legislation for determining the values of the animals and products to be compensated.
         
         
            Article 2
            Information on estimated costs
            No later than two months after the official confirmation of the occurrence of the disease, Member States shall submit to the Commission an application for a grant pursuant to Article 6(1) of Regulation (EU) No 652/2014 by means of an electronic file in accordance with the template ‘Preliminary budget’ set out in Annex II on the following:
            
                        (a)
                     
                     
                        the estimated costs of compensation to owners as referred to in Article 8(1)(a) and (c) of Regulation (EU) No 652/2014;
                     
                  
                        (b)
                     
                     
                        the estimated operational costs as referred to in Article 8(1)(b) and (d) to (g) of Regulation (EU) No 652/2014;
                     
                  
                        (c)
                     
                     
                        where applicable, the estimated other costs essential for the eradication of the disease as referred to in Article 8(1)(h) of Regulation (EU) No 652/2014, attaching an appropriate justification.
                     
                  The description of actions referred to in Article 1 is deemed to be part of the application for a grant.
            Every two months after the submission of the information referred to in the first paragraph, Member States shall submit updated information on the costs referred to in that paragraph.
         
         
            Article 3
            Requests for payment
            Within six months after the end date fixed in the financing decision or the confirmation of the eradication of the disease, whichever is earlier, Member States shall submit to the Commission:
            
                        (a)
                     
                     
                        the request for payment for the eligible costs incurred, using an electronic file in accordance with the template set out in Annex III to this Decision;
                     
                  
                        (b)
                     
                     
                        the detailed costs supporting the request for payment with the detailed information on the costs made and paid for the different categories of eligible expenditure, by means of an electronic file, in accordance with the template set out in Annex IV to this Decision;
                     
                  
                        (c)
                     
                     
                        a technical report in accordance with Annex V to this Decision.
                     
                  
         
            Article 4
            Conversion rate
            Where the amounts of the estimated costs or of the expenditure incurred by a Member State are in a currency other than the euro, the Member State concerned shall convert them into euro by applying the most recent exchange rate set by the European Central Bank prior to the first day of the month in which the application for a grant is submitted by the Member State.
         
         
            Article 5
            Addressees
            This Implementing Decision is addressed to the Member States.
         
         
            Done at Brussels, 28 January 2015.
            
               
                  For the Commission
               
               Vytenis ANDRIUKAITIS
               
                  Member of the Commission
               
            
         
         
            (1)  OJ L 189, 27.6.2014, p. 1.
      
      
         
            ANNEX I
            
               PRELIMINARY INFORMATION ON CATEGORIES OF ANIMALS OR PRODUCTS AS MENTIONED IN ARTICLE 1
            
            
               
            Text of image
            
               PRELIMINARY INFORMATION
               Information required within 30 days of the official confirmation of the occurrence of the disease
               To be adressed to: SANCO-CONSULT-G5@ec.europa.eu
               Date
               DD/MM/YY
               Outbreak reference
               MS/Disease/Year
               Category of animal or product
               Number
               Estimated market value
            
         
      
      
         
            ANNEX II
            
               PRELIMINARY BUDGET AS MENTIONED IN ARTICLE 2
            
            
               
            Text of image
            
               PRELIMINARY BUDGET
               No later than two months after the official confirmation of the occurrence of the disease and every two months thereafter
               To be adressed to: SANCO-CONSULT-G5@ec.europa.eu
               First submission
               Update
               For the period from
               DD/MM/YY
               to
               DD/MM/YY
               Outbreak reference
               MS/Disease/Year
               Contact person for this budget:
               Telephone:
               E-mail address
               Direct cost
               — Compensation —
               Total amount
               (In euro, VAT excluded)
               Type of animals/products
               Quantity
               Sub-total:
               EUR
               —
               Direct cost
               — Operational costs —
               Total amount
               (In euro, VAT excluded)
               Slaughter/culling
               Cleaning, desinsectisation and disinfection
               Transport and destruction of feedingstuffs and equipment
               Purchase, storage, administration or distribution of vaccines
               Transport and disposal of carcasses
               Other essential costs (Article 8(1)(h) of Regulation (EU) No 652/2014)
               Sub-total:
               EUR
               —
            
            
               
            Text of image
            
               Indirect cost
               — Overhead 7 % —
               Total amount
               (In euro, VAT excluded)
               Overheads on direct costs, other than compensation
               Sub-total:
               EUR
               —
               TOTAL
               EUR
               —
               Date:
               DD/MM/YY
               Name of responsible:
               Signature:
            
         
      
      
         
            ANNEX III
            
               REQUEST FOR PAYMENT AS MENTIONED IN ARTICLE 3(a)
            
            
               
            Text of image
            
               REQUEST FOR PAYMENT
               Upon adoption of Financing Decision, 6 months after the end date or confirmation of eradication of the disease, whichever is earlier
               To be adressed to: SANCO-CONSULT-G5@ec.europa.eu
               For the period from
               DD/MM/YY
               to
               DD/MM/YY
               Outbreak reference
               MS/Disease/Year
               Contact person for this request for payment:
               Telephone:
               E-mail address
               Direct cost
               — Compensation —
               Total amount
               (In euro, VAT excluded)
               Type of animals/products
               Quantity
               Sub-total:
               EUR
               —
               Direct cost
               — Operational costs —
               Total amount
               (In euro, VAT excluded)
               Slaughter/culling
               Cleaning, desinsectisation and disinfection
               Transport and destruction of feedingstuffs and equipment
               Purchase, storage, administration or distribution of vaccines
               Transport and disposal of carcasses
               Other essential costs (Article 8(1)(h) of Regulation (EU) No 652/2014)
               Sub-total:
               EUR
               —
            
            
               
            Text of image
            
               Indirect cost
               — Overhead 7 % —
               Total amount
               (In euro, VAT excluded)
               Overheads on direct costs, other than compensation (7 %)
               Sub-total:
               EUR
               —
               TOTAL
               EUR
               —
               Statement by the beneficiary
               this expenditure was actually incurred, accurately accounted for; the above costs correspond to the resources employed for the work and those resources were reasonable and necessary for the work; the costs were incurred and fall within the definition of eligible costs; all supporting documents relating to the expenditure are available for inspection; no other Union contribution was requested for this action and all revenue accruing from operations for this action is declared to the Commission; control procedures apply, in particular to verify the accuracy of the amounts declared, to prevent, detect and correct rregularities.
               Date:
               Signature:
               Name of responsible:
            
         
      
      
         
            ANNEX IV
            
               DETAILED INFORMATION ON THE COSTS AS MENTIONED IN ARTICLE 3(b)
            
            
               
            Text of image
            
               COMPENSATION - REQUEST FOR PAYMENT
               Submission deadline:
               Upon adoption of Financing Decision, 6 months after the end date or confirmation of eradication of the disease, whichever is earlier
               Outbreak reference
               PIGS
               ADNS N°
               Date of confirmation of suspicion
               Holding identification number
               Farmer
               Holding location
               Animal owner
               Date of slaughter
               Slaughter
               Method of destruction
               Weight on date of destruction
               Number of animals per category
               Amount paid for the value of the animal, by category
               Average unit value by category
               Total compensation (excluding VAT)
               Date of payment
               Name
               Name
               Farm
               Slaughter-house
               Rendering plant
               On-site incineration
               Other (specify)
               Cows
               Boars
               Piglets
               pigs
               Sows
               Boars
               Piglets
               pigs
               Sows
               Boars
               Piglets
               pigs
               Total
               CATTLE
               ADNS N°
               Date of confirmation of suspicion
               Holding identification number
               Farmer
               Holding location
               Animal owner
               Date of slaughter
               Slaughter
               Method of destruction
               Weight on date of destruction
               Number of animals per category
               Amount paid for the value of the animal, by category
               Average unit value by category
               Total compensation (excluding VAT)
               Date of payment
               Name
               Name
               Farm
               Slaughter-house
               Rendering plant
               On-site incineration
               Other (specify)
               Cows
               Heifers
               Calves
               Bulls
               Cows
               Heifers
               Calves
               Bulls
               Cows
               Heifers
               Calves
               Bulls
               Total
            
            
               
            Text of image
            
               OVINES and CAPRINES
               ADNS N°
               Date of confirmation of suspicion
               Holding identification number
               Farmer
               Holding location
               Animal owner
               Date of slaughter
               Slaughter
               Method of destruction
               Weight on date of destruction
               Number of animals per category
               Amount paid by category
               Total compensation (excluding VAT)
               Date of payment
               Sheep
               Goats
               Others
               Sheep
               Goats
               Others
               Name
               Name
               Farm
               Slaughter-house
               Rendering plant
               On-site incineration
               Other (specify)
               Ewes
               Lambs
               Rams
               Goats
               Billy goats
               Kids
               Ewes
               Lambs
               Rams
               Goats
               Billy goats
               Kids
               Total
               POULTRY
               ADNS N°
               Date of confirmation of suspicion
               Holding identification number
               Farmer
               Holding location
               Animal owner
               Date of slaughter
               Slaughter
               Method of destruction
               Weight on date of destruction
               Number of animals per category
               Amount paid by category
               Total compensation (excluding VAT)
               Date of payment
               Poultry
               Poultry
               Name
               Name
               Farm
               Slaughter-house
               Rendering plant
               On-site incineration
               Other (specify)
               Laying hens
               Broiler
               Breeders
               Ducks
               Geese
               Turkeys
               Others
               Laying hens
               Broiler
               Breeders
               Ducks
               Geese
               Turkeys
               Others
               Total
            
            
               
            Text of image
            
               PRODUCTS
               ADNS N°
               Date of confirmation of suspicion
               Holding identification number
               Farmer
               Holding location
               Product owner
               Date of destruction
               Method of destruction
               Number of products per category
               Amount paid by category
               Total compen-sation (excluding VAT)
               Date of payment
               Name
               Name
               Rendering plant
               On-site (specify)
               Other (specify)
               Eggs
               Milk
               Semen
               Embryos
               Eggs
               Milk
               Semen
               Embryos
               Total
            
            
               
            Text of image
            
               OPERATIONAL — REQUEST FOR REIMBURSEMENT
               Submission deadline:
               Upon adoption of Financing Decision, 6 months after the end date or confirmation of eradication of the disease, whichever is earlier.
               Outbreak reference
               MS/DISEASE/YEAR
               Slaughtering and culling
               ADNS N°
               Holding No
               Amount of invoice excluding VAT
               Supplier's Name
               Payment date
               Total
               Cleaning desinsectisation and disinfection (holdings and equipment)
               ADNS N°
               Holding No
               Amount of invoice excluding VAT
               Supplier's Name
               Payment date
               Total
               Transport and destruction of the contaminated feeding stuffs and equipment
               ADNS N°
               Holding No
               Amount of invoice excluding VAT
               Supplier's Name
               Payment date
               Total
            
            
               
            Text of image
            
               Transport and disposal of carcasses
               ADNS N°
               Holding No
               Amount of invoice excluding VAT
               Supplier's Name
               Payment date
               Total
               Other costs essential for the eradication of the disease
               ADNS N°
               Holding No
               Amount of invoice excluding VAT
               Supplier's Name
               Payment date
               Total
               TOTAL
               Slaughtering and culling
               Cleaning desinsectisation and disinfection (holdings and equipment)
               Transport and destruction of the contaminated feeding stuffs and equipment
               Purchase, storage, administration or distribution of vaccines
               Transport and disposal of carcasses
               Other costs essential for the eradication of the disease (specify)
               Total
            
         
      
      
         
            ANNEX V
            
               CONTENT OF THE TECHNICAL REPORT AS MENTIONED IN ARTICLE 3(c)
            
            The final technical report shall at least, contain the following information:
            
                        1.
                     
                     
                        the starting and end dates of implementation of the measures;
                     
                  
                        2.
                     
                     
                        a description of the technical measures implemented, with key figures;
                     
                  
                        3.
                     
                     
                        epidemiological maps;
                     
                  
                        4.
                     
                     
                        the level of achievement of the targets and technical difficulties;
                     
                  
                        5.
                     
                     
                        the results of epidemiological inquiries;
                     
                  
                        6.
                     
                     
                        other relevant epidemiological information: mortality, morbidity, age distribution of dead animals and positive reactors, lesions found, vectors presence, etc.