CELEX: 51981PC0358
Language: en
Date: 1981-07-06
Title: PROPOSAL FOR A COUNCIL DECISION RELATING TO THE COORDINATION OF THE ACTIVITIES OF THE MEMBER STATES AND COMMUNITY INSTITUTIONS WITH A VIEW TO SETTING UP A COMMUNITY INTER-INSTITUTIONAL INFORMATION SYSTEM#Report by the Commission to the Council on a study of informatics systems for the processing of data on imports/exports and on the management and financial control of agricultural market organizations#PROPOSAL FOR A COUNCIL DECISION CONCERNING THE COORDINATION OF THE ACTIONS OF MEMBER STATES AND THE COMMISSION RELATED TO ACTIVITIES PREPARATORY TO A LONG-TERM PROGRAMME FOR THE USE OF TELEMATICS FOR COMMUNITY INFORMATION SYSTEMS CONCERNED WITH IMPORTS/EXPORTS AND THE MANAGEMENT AND FINANCIAL CONTROL OF AGRICULTURAL MARKET ORGANIZATIONS (submitted to the Council by the Commission)

ARCHIVES HISTORIQUES
DE LA COMMISSION
COLLECTION RELIEE DES
DOCUMENTS "COM"
COM (81) 358
Vol. 1981/0112
 ---pagebreak--- Disclaimer
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 ---pagebreak--- COMMISSION OF THE EUROPEAN COMMUNITIES
                                                     COM(81)358 final
                                                     Brussels , 6 July 1981
              PROPOSAL FOR A COUNCIL DECISION RELATING TO
   THE COORDINATION OF THE ACTIVITIES OF THE MEMBER STATES AND
                   COMMUNITY INSTITUTION'S WITH A VIEW TO
               SETTING UP A COMMUNITY INTER-INSTITUTIONAL
                               INFORMATION SYSTEM
                   Report by the Commission to the Council
                                        on
                   a study of informatics systems for the
                  processing of data on imports / exports and
                   on the management and financial control
                   of agricultural market organizations
              PROPOSAL FOR A COUNCIL DECISION CONCERNING THE
              COORDINATION OF THE ACTIONS OF MEMBER STATES
              AND THE COMMISSION RELATED TO ACTIVITIES
              PREPARATORY TO A LONG-TERM PROGRAMME    FOR . THE
              USE OF TELEMATICS FOR COMMUNITY INFORMATION                     "      ;
              SYSTEMS CONCERNED WITH IMPORTS / EXPORTS AND THE
              MANAGEMENT AND FINANCIAL CONTROL OF AGRICULTURAL
              MARKET ORGANIZATIONS
                                                                •  » » Y* * •        *
                                     "                   \                 ^       V­
                                                                   ....            V
                      •A- ». .                »•                                •_ ^ •
                ( submitted to the Council by the Commission )
  COM ( 81 ) 358 final
 ---pagebreak---          COORDINATION OF THE ACTIVITIES OF THE MEMBER STATES AND
                   COMMUNITY INSTITUTIONS WITH A VIEW TO
                SETTING UP A COMMUNITY INTER-INSTITUTIONAL
                             INFORMATION SYSTEM
                                   ( INSIS )
                           EXPLANATORY MEMORANDUM
A.        Introduction and description of the project for an inter-
          institutional information system ( INSIS )
1.        The aim of the JNSIS project is to set up an information system
       ■ between Community institutions and the departments in the Member
         States most concerned with Community activities .
         This system , which is designed "to increase the efficiency of
         the Community machinery , will use the new information technolo­
         gies best suited to its requirements .
2.       Definition studies and pilot projects will need to be undertaken
         in order to identify medium- and long-term aims for the project
         and to prepare general specifications for attaining them .
         These activities should enable the Commission . in 1982 to propose
         to the Council a decision on the definition of detailed specifics'
      - tions , and the development and entry into service in 1986 of
         an initial phase of the inter-institutional system .
         All this work is being conducted in cooperation with the other
         institutions and the relevant departments in the Member States . "
3.       In its Resolution of 15 July , 1974 on a Community data-processing
         policy ^"^, the Council of the European Communities expressed
         its willingness to support joint projects of European interest
         in the field of data-processing applications , to be proposed
         by the Commission .
         In 1979 , the European Council asked the Commission for its ideas
         on the computing and telecommunications sectors , which were
( 1 ) OJ N° . C 86 , 20.7.1974 , p. 1 .
 ---pagebreak---                                         2 -
         regarded as having excellent .growth prospects . The Commission
         se : out its' ideas and proposals in the report oh " European socie­
         ty , faced with the challenge of • the new information technologies :
                                  (2
         a Community response " , , submitted to the European Council at
         its Dublin meeting in November 1979 . The Council took note of
         the document and requested the Council of Ministers of Foreign
         Affairs to study a strategy or. the subject .
4.       The' Commission document proposes a number of general measures
         which can only be fully effective if carried out on a Community-
         wide scale .
          It also proposes that the Community authorities set an example
         by usir.g^ the new information technologies themselves . This ap­
          proach could take the form of the development of a system of
          new " xelematic " services for the transfer of information between
          the Community institutions and . Member State governments .
5.        There are two 'aims in setting up this inter-institutional infor­
          mation system .    Firstly , with the use of electronics the manage­
          ment of Community -work can be improved , especially by rationalis-
          ing the procedures for the exchange of and access to information ,
        ■ which is bound to make the working of the institutions more ef­
          ficient .   Secondly , the setting up of an operational system de~-r
          signed to integrate the new services available for users will
          have a ripple effect :
          - by encouraging telecommunications administrations to go ahead
             with infrastructures for the integrated* communications network ,
          - through its impact on the Community 's industrial apparatus
             and in particular on its competitiveness vis - a-vis its main
             rivals .                                 .
( 2 ) C0K ( 79 ) 650 final .
 ---pagebreak--- .If this project^for a system , of uniform integrated services' is
 to run smoothly , all the participants concerned , whether they
 are interested in using, the system or in providing the technical
 equipment it needs , must play an active part in the process of ■
 creating it right frojn the initial , definition stage ." It must
 be borne in mind that the " market " of potential users of the
 INSIS system consists of 16 000 officials Working' in seven insti­
 tutions , speaking seven .. languages and in daily contact with about-
 100 000 people working in public bodies in the ten Member States .
 The new information .technologies are gradually gaining a foothold
                       > '           ·-          -               I
 in all branches of human activity as advances are made in micro--
 electronics and costs come down .      The ' main reason for the success
 of these technologies is the improvement in productivity , that
 they bring with them , especially in administrative activities
 which , are fallifig well behind; manufacturing activities in terms
 of investment and productivity . - '              .
 It- will only be possible to make use of the new information tech­
 nologies within the Community institutions and for their contacts
 with national public authorities if all. those, concerned take''
 steps in good time to ensure that transmission media are " trans­
 parent " to users , i.e. , fhat there is end-to-en.d compatibility
 of exchange systems . To achieve this aim ,, the public telecommuni
 cations networks must be capable of conveying the information
 coming from the new services set up between, the institutions
 and the' Member States . ■ -Also users must define and use exchange
 conventions allowing' given services " to be supplied , sucri as elec-
                                                             »
  tronic document . distribution or electronic mail .
  The Telecommunications administrations in the ten . Member • States
 have expressed their willingness to cooperate and are already
 ---pagebreak---                               - 4 -
   taking part in the work being done by the Commission .
   They consider that INSIS can have a considerable spillover impact '
   on the work being done on data exchange protocols and the inter­
   changeability of terminal equipment .           ,
   The speeding up of this work being done by industry and the stan­
   dards institutes is in line with 'the desire of the PTTs gradual­
   ly to open up access to the services for all Community . users
   on the basis of a phased timetable .
                  I
   At the same time the national user departments and the Community
   institutions will continue to develop their own internal telema­
   tic systems .    This development must not under any circumstances
   be held back but it is a matter of urgency to supply these inde­
   pendent systems with specifications for a framework that will
   allow them to converse with each other throughout; the Community .
                                            %
   Status of tne work seing done by the . Commission
   As soon as the European Council 1 s reaction to the Commission
 • proposals was known , the Commission decided to undertake a few
    definition studies .
    A first set of studies started early in 1980 was intended to
    define an approach to the problems involved in the management ,
    analysis and development of the INSIS project and to establish
    models for a cost / benefit appraisal of the inter-institutional
    information systems .
    At the' end of 1980 outside consultants were commissioned to carry
    cut a second set of basic studies ; these relate -fco user needs ,
    technical aspects ( in particular the question of norms and stan­
    dards ), economic analyses , and . the problems involved in intro­
    ducing the new systems , particularly as regards changes in work­
« ing habits .
 ---pagebreak---                               - 5 -
12 . As of now , all this work confirms the urgent ,need_ to establish
     a framework enabling the users , both in the Community institu­
     tions and in the Member States -, of the new services offered by
     this technology - the introduction of which is inevitable - to
     have access to information wherever it may be and to exchange
     information in various forms .          ^ '
C.   New projects
]3.  An examination of what has been done to date seems to indicate
     that the project is feasible 'in., principle . It is now essential
     that the other institutions and the national departments con- ;
     cerned join with the Commission . in order to develop the Commun­
     ity aspects of this project .  By working jointly in this way , it
     should also be possible to investigate the tasks and resources
     needed to continue the project-.                 ' -
14 . The setting-up of an inter-institutional* information' system in
     a technological environment that is evolving fast is so complex
     that it is necessary to devise a medium- and long-term strategy
     based in particular on a detailed' knowledge of current require­
     ments , a forward technical and economic evaluation of the develop­
     ment of the technology and the . programmes of industry , the devel­
     opment plans for public networks and networks within - the depart­
     ments concerned-and the socio-structural reactions of users to
          *
     the new techniques .  Several of these factors have to be verified
     by specific pilot projects .     - .               -     1
     The main aim of the projects planned for 1982 is to prepare a
     four-year programme which should lead to the implementation . of an
     initial group of new telematic services .
 ---pagebreak---   It seems that the bodies participating in INSIS should carry­
  out an analysis similar . to the one conducted by the Commission ,
  in order to determine their qualitative and quantitative require­
  ments for new telematic services .       Of course consultation must
  be organised so that the results lead to a consistent evaluation
  of the communication flows . This evaluation will make it possi­
  ble to establish specifications for an adequate public infra­
  structure ana also to decide which services are capable of sig­
  nificantly increasing the efficiency cf the Community 's admini­
  strative machinery .
  Vhis joint wor'k must be supplemented by a functional study of
• information circuits , in particular to measure the interaction
  between, the new technologies and existing communication struc­
  tures and assess the possibility of rationalising some of them .
  For example , filing and classification problems are of vital
  importance .
  If the new technologies are to be introduced -consistently against
  the current background of continuous change , there must be an-
  on-going evaluation of the . practical possibilities they open
  up as regards both terminal equipment and local internal net­
  works .      Because the INSIS project is European and inter-institu-
  tional in scope , it is impossible .to separate the evaluation
  of technologies from the evaluation of standards and exchange
  protocols - in particular relating to the high levels of the
   ISO seven-layer model - that have been or are : about to be adopted
   at international level .      This work must be accompanied by the
   establishment of temporary uniform conventions for all users
   .•. herever there are no international standards , so as to obtain
   as far as possible end-to- end compatibility of the communications
   svs terns .
       1
   Some architecture principles that have to be defined before a
   start can be made on the development stages depend on these va­
  rious factors .              '                     -
 ---pagebreak---       It is also necessary to give consideration to the man-machine
     interface , in particular by gradual integration of services at
     least at user level , i.e. , in the terminal equipment . The prob­
     lems involved in connecting to INSIS equipment that already ex­
     ists in the bodies participating in the project will have to
    be 'overcome by those bodies themselves .                                ■
    Obviously the project will.be faced with choices of a technical
    nature and decisions on the work schedule ; these choices will
  'be . made by estimating , on the basis of the use and improvement     ■
   of econometric models now being developed , the cost of the pos­
   sible solutions referred to an . efficiency indicator .
'         •     "         i•       ,    N
   The man-machine relationship must be further investigated as
   the rejection of technology by those who stand to benefit from
  it is likely to be the main obstacle to the implementation of
                                     *
  INSIS . Very little is known about this subject and an On-going
  evaluation of experiments' in progress in the' industrialised coun­
  tries is essential . 7                                             J
  It is also obvious that information and, training programmes with­
   in the bodi.es taking part in the project are a matter for those        .
   bodi'es themselves .
   Finally ,' the stage involving the development and implementation
   of an initial phase of INSIS cannot be . carried out without . set-^- .
   ting up a suitable management structure .      Consequently , when the
   four-year programme is prepared , the features of this structure
    should: be defined' .. , -                '   '
                     "         •      'v              *   "
    Forms of cooperation         -        " ■   .
    In order to develop a cooperative activity as complex as INSIS ,
     especially in view of "the large number of participants , it is
 ---pagebreak---                                        -8 -
    necessary not only to set up an advisory .committee of users , but
    u 1 co to organise seminars and workshops -of a specialised or gene­
    ral nature with the collaboration of senior technical staff from
    the deoartments most concerned .
                     *             /
   The aim of these meetings will be to decide jointly on matters
    of vital importance for the continuation of the project ; at the
    same time they will give those concerned an opportunity to ex­
    change information .
    In order to speed up the evaluation of users' needs' in the va­
    rious institutions and Member States , the Commission will call
   meetings of users which could constitute a . forerunner of the
    advisory committee of users , the setting up of which the Council
    is being asked to approve .           This measure should also enable na­
    tional or Community institutions to plan the resources they will
   need , particularly in order to evaluate their own qualitative and
    quantitative requirements , to make a functional study of informa­
     tion circuits , and to participate in inter-institutional pilot
   projects .
   i
   As for the Commission itself , it has included in its preliminary
    draft of the 1982 budget ( Item 7711 ) the amount which it needs
- for implementing the activities which it has to undertake in 1982 .
   The explosive growth in the telematic requirements expressed ,
   combined wi-th the rapid evolution of the technologies , imposes
   stringent scheduling constraints . .
   As a result the Commission intends to propose to the Council
   in 1982 , a design .and development programme for the implementa­
   tion of an initial phase of the inter-institutional information
   system .            The duration of this programme is estimated at four
   ■ r , > O •»*» Cï
   It wouxd be followed by a second programme terminating in 1990
   which would see the gradual installation of new telematic ser­
   vices carried on a European public digital network now being .
 • COVciOpCC».
 ---pagebreak---                                   *·Χ
                                       \
                                                   ,Ν\>
                                                     χ
                     PROPOSAir-'X^Tr- -COUNCIL DECISION Vrv,: XATING TO
                                      "* ■>. ·♦» .            ." 1 ν
              COORDINATION OF THE >CiV:,'-T TIES OF THE ?&;'-XR STATES AND
                        COMMUNITY INSTITUTIONS - WITH A VIEW TbX
                      SETTING. UP A COMMUNITY INTER-INSTITUTIONAL N ; N
                                     INFORMATION SYSTEM
                         THE EUROPEAN COMMUNITIES ,                  -
 H-v - r'S -^ega^4 to the Treaty establishing . the European Economic Commu­
 nity ,                                        1        ' .
Having regard to the proposal from the Commission ,
Having regard to the Opinion of the European Parliament ( l ),
..av^ng regard to the Opinion of the Economic and Social Committee ( 2 )
          ν ·   ■ 1K\ 0
            .J .  N° .
 ---pagebreak---                                        - 2 -
  V/h'jreas the Community institutions and the related national administra­
   tions should provide an example as users of the new information technologies
  which they promote ; whereas , in order to optimise the operating effi­
  ciency of the Community machinery , it is necessary to provide for the
  coordination of the activities that they have undertaken in this field
  w.i th the Commission 's own projects ;                '    ■
                                                    S
 HAS DECIDED AS FOLLOWS :        -
                                     Article 1                          . . *
Tho Member States and the Community institutions and bodies shall co­
ordinate with the Commission a series of activities with a view to            - .
preparing an outline design programme leading to the development and
 implementation of a Community inter-institutional integrated services
 information' system ( INSIS ) which will develop the use of new elec­
tronics technologies , according to jointly-agreed conventions , for
  th -. ir exchanges of information .
Tho Commission shall be responsible for effecting such coordination
  through an Advisory Committee made up of representatives of the Member
Spates and of the Community institutions and organs .
                                    Article 2
'.'.rnen the implementation of its programme has been completed , the Com­
 .v;l:;;.-.;ion shall report to the Council and Parliament and put forward
 .", ach proposals as it considers appropriate with a " view to the adoption
of a detailed design and development programme .            *
                                    Article 3
Thiw decision snail take effect from . the date of its publication in the
Official Journal of the European Communities .
 ---pagebreak--- y                        Report by the Commission to the Council
                                           . on
                         a study of informatics systems for the
                         processing of data 'on imports / exports
                         and on the management and financial control
                         of agricultural market organisations .
   . 1.      Article 3 of-.. Council Dec .is ion . No . 77 / 619 / EECC1 ) of 27 September - 1977
             instituting a study of informatics systems for " the processing of . ~ '                -
             data on ' imports / exports and on the- management and financial control
           - of agricultural market organisations .laid down,. -that 'the Commission
     ■     - should submit a . report to the Council at the end of the study .; The
             Commission presents this report in accordance with that requirement . ;
     2.      A project leader was appointed in July 1978 to manage the study under,
             the Commission 's . directions .' A contract to per form .the ■ study -was
             awarded in March 1979 to a consortium of seven consultancy companies ,
             each from a . different Member State .                                       ■.
     3.      Under Article 2 of the Council Decision, the duration of the Study .
             was to b'e 18- months . Owing ' to - severe . internal difficulties the - .          !
             consortium made little headway during the first few . months and the
             Commission eventually extended the duration of the Study by two months
             without, penalty under the contract .
  .  A.      The consortium delivered its report to the Commission in December 1980 .
             Copies have been distributed to appropriate administrations in Member
' .           States and to services of the Commission , for evaluation and' consideration.
       ~     of the findings and - recommendations of the report .
     5.      The report proposes a ten-year development programme during which the
              Commission and the' relevant ' administrations in Member States would develop'
             their autonomous informatics systems in a series of concerted actions ..
             Tiimed at. exploiting' - informatics technology to improve the quality and
              timeliness of information and to enable it to be interchanged directly
              between systems .
      o.      The Commission endorses in principle ,the main proposals of , the report and •-
              is currently developing ideas on the organisational and resourcing
              implications at the Community level . These will have to be . further
              developed in discussions with the Member ■ States administrations , following
         .    which it is envisaged that the Commission will -make a proposal to the'
              Councillor the adoption of a long-term programme with a specific budget ,
             "starting in 1983 .        ■'      -               ^
       7.     A p.uT.ber of preparatory           activities           . must' be undertaken in order'
              to reach the position envisaged m paragraph 6 above . These are the
              subject of the separate proposal to the Council which accompanies this
               repcr - and in whi ch - the ' main recommendations of the consultants' report ar «
              summarised .    •                      •' -                              1
        O ) C J NO .- L 255 , O . IC.77 ,. P.32
 ---pagebreak---                           - 2 -
i:.e Commission is in the meantime taking action internally to
support the more urgent preparatory work end intends to stimulate
further discussion with Members States' administrations .
 ---pagebreak---                                     _ £;£IIQ^S_Of _ MEMBER_STAIES_AND_THE_C0r5MISS I ON .•• ■
                    LcjLLIfi__IQ__JLC.liyiI.LI S_PREPARAXORY_TO_A_LONG-T|RM             ■ •
  ■ '?BQGRAKy.E_fOR_THE_ySE_OF_XEL'EMATICS_FOR_COMMyNIXY_INFORMATION                     . "          -
     SYSTEMS C0NCERNED_U1IH_IMP0RIS / EXP0RIS_AN2_IHE_MAMAGEMENI_AND
              FINANGI Ali CONTROL_0£_AGRICULTIJRAL_KARKET_ORGANISAIIONS .
                                       EXPLANATORY MEMORANDUM                  '   '               "
1 .          Backaround                       '
             In its Decision • (.15             of 27 September 1977 ^ the Council authorised
             a study on Cooperation' in Data and Documentation for Imports /-
              Exports . and Agriculture to which the acronym CADDIA was given ,                     .
             The study was conducted by a consortium of consultants provided
             by^ seven companies , each from " a' different Member State . The .
              consortium delivered its final report at . the* end of 1980 .
2-            F i.0 dT.D2 s_a n d_x;e comme nc a t T.ons_o^_t h e s o r t T_um   '
                        The main finding , derived from the results of interviews
              and questionnaires applied extensively in the customs , agricultu­
              ral , and statistical administrations of the Community , is that
              the existing information systems wh-ich support the operations
              of the Customs Union and . the Common Agricultural Policy and there
              fore by inference the whole area of the Community 's internal                      '
              and external trade policies for industrial and agricultural
              products , are defective ; that the media presently used - telex ,
       ^ paper , telephone , magnetic tape etc - lack coherence , cannot
           " continue to meet the need for the speedy" collection and trans -,
              mission of information , and that the information systems are
              not adequately interlinked . The consortium has proposed a develop
              me.nt programme covering about . ten years , during which an infra­
               Structure of t'elema'tic facilities and services will be developed
              at the Community level to support the require'd information -
               sy-stems whilst the development of their own autonomous systems
               oy the administrations of the CADDIA community is concurrently
               cirected towards tompatibi lity with that infrastructure .
               Concomitant recommendations are also made for a vigorous policy
         .     of standardisation and for machinery for horizontal coordination'
               of- the " deve lopment programme . On the technical level the concept
               of " 'cat ewsys "-; i s proposed . These would be switching centres ,
       .       one "in each " ember State anc" one . in the Commission , at which . '
               r.cn-switcning functions would also be performed in-order to
           *• enhance the value of information .-:
               Cl )   0J No .   L 255 . 6.10.77 . n       -o   -                             ■ -
 ---pagebreak--- The proposed ten-year development programme includes' a number
of short-term actions intended either to meet pressing' immediate
operational- needs 5>r . to prepare the ground properly for later
actions .
The implementation of. a computer-based Community Integrated
Tariff -( which has been given the acronym TARIC II ) is identified
by'.the consultants as the key . event of the development programme
since , it will providejthe standard means of referring to '.all
goods , both industrial and agricultural , during transborder
movements , and . of . defining the various - Community 'regimes to which
they are subject .       . .   "
 The. technical specification of the CADDIA study asked, for
 proposals - fcr - detai led programmes - by means of which the adminis-
        •v
 trations in Member States mi ght 'deve lop their autonomous systems
 towards a general, convergence or, the long-term targets -.-It - a.Is o–
  as'kec for estimates of costs and of cost-ef f ectiveness . The
  consultants cid . not meet either of these requi rements on- the
                                                                        l
  grounds -that , they had been unable to acquire sufficient informa­
  tion about the long-term.'telemati cs' p'lans""of administrations
  in Member States ,- about the budgetary and other resource
  constraints which would influence those policies , and about the
   costs of existing information systems , to be able to formulate
   £fny worthwhile proposals . The report was therefore presented
                                 -                   ;              i
   by the "consortium as a basis for discussion and further develop­
   ment .      "■                  . '  " /
   The_Çonmi ss22n_s_resDonse ■
           The Commission considers that the report contains findings
   of major interest , some important recommendations , some worth­
   while suggestions , and a coherent programme of future actions
   which are technically feasible . The report has not however
   distinguished sufficiently between import / export data and the
                                                •     *          '
   other cata required for the management of agricultural market
 . organisations . The measures proposed for the customs sector do
   not always meet the full needs of the agricultural sector .
 ---pagebreak--- To remedy 'this situation it will be necessary-* to carry out              ••
specific' studies and projects for agriculture whi 1st .giving full
weight to the interr^latedness of customs and agricultural .
 systems . '             ' ' :    '                   ...
 Of the major recommendations the Commission has St present •                    "
 reservations about only one -. the " gateway " concept , partly/
 because further work heeds to be' done to justify the' proposal'
 and partly because any solution must be compatible with proposals
 which might ultimately issue from the INSIS Clnterinstitutioncl ;'
 System for Information Services ) project , which is the subject ,
 of a separate proposal to the Council covering the wider needs
 of the Community and - whi ch overlaps with the CADDIA- proj ect- in '
  th-e area of data transmission . "
  The gateway concept apart , the tommission therefore supports the .
" adoption in . principle by the CADDIA community of users of th.e
   main proposals of the . report . It is recpgnised on the other hand,
   that "more"' work needs ' to Se done~on the development '            -----        -
   programmes for " admini strati ons in Member States 'and          on cost
   estimates and constraints before the CADDIA community as a whole
    can commit itself- to the long-term target's . I-t should be noted ,
   however , that' two proposals in the Customs area , namely TARIC
    II and the Pilot Projects in the Customs Sector have been
• examined by the Customs Questions Committee (Directors General ).-
    and have received its unqualified support .
              – " -    "       r'    .         ' .             "   .     •     •
   Pr epa ratory . activities          1                                    .
             In the light of these considerations it is evident that furth
    preparatory work will be nee'ded before the Commission can make a
    definite proposal for a development programme of about TO years-
    duration for the years 1953 onwards .        The , work will requi re
     intensive collaboration between the Commission and .national             ' ..
     administrations in Member States .      The preparatory activities ,          -
     seme,, . of which have already been started ; . inc lude
 ---pagebreak---     tlor-K on the design and implementation of a computer-based '
    Community Integrated Tariff ( TARIC II ) and special nomenclatures
    for agricultural products .     .   . '    '      ■ ■
    pilot projects in the customs sector covering Community Transit
    operations and the exchange of urgent data .
     pilot projects in the agricultural sector concerned with the
     exchange of management information and the dissemination of
     market information ,             .  <
     the standardisation of message structures and codes used in
     CADDIA . information systems and a review of the requirements for
     communications protocols .
                                            . ι \ .           '            '
- a review of t.he way in whi ch . regulations affecting CADDIA
     information systems 'are presented to those who have to            ––
 . implement them .                                             N '
- a study, of the technical and economic aspects of the " gateways "
      concept .                                     ;     "
- a study . of audit and security requirements . ' ^        •
SESsoissiisnsi-EiiiSii            ■
           Organisational machinery niust be established for the
 steering and coordination of CADDIA-related studies and'projects
 across the whole community of CADDIA users . Whilst the Commission
 would be responsible for the execution of the studies and
 projects , certain services of the . Commission would also         belong
 to the community of users . It is proposed that at policy level a
  User      Advisory Committee composed of senior officials from
  tfe.-ber States'   administrations and the , servi ces of the
  Commission be set up to discharge the steering and coordinating'
  functions . The Committee would also assist the Commission'by
  establishing and maintaining links with the various elements
  of the . CADDIA user population including those in the private
   sector . Ix would also have the power to set up" appropriate techni
 ---pagebreak---        At working level , a preliminary task . force would be set
up , composed of experts from the C.ommi ss i on 1 s Services and Member
States' administrations supplemented as necessary by external
consultants . This taskjorce would be responsible for
classifying the elements of       the long term      develop­
ment programme into tasks of the .Commission , of the Member
States , and those which were essentially joint tasks , and would
then go on to prepare project mandates , timetables , resource
estimates , and priorities together with development programmes
for the separate administrations of the CADDIA community and
also for the community as a whole . Once the work of the task
force' is - completed , and subject to -the advice of the User
Advisory Committee , the tasks defined would be allocated to
project teams in the Member States , in the Commission , and in
the areas of joint actions . A project manager would be appointed ,
by the - Commission who , with 'the" advice and " assi stance of'the "  –"
User .   Advisory Committee , would be responsible for the day-to-
day management of the preliminary task force and , subsequently ,
the project teams .                              _
 In the meantime the Commission intends to push ahead with
 informal discussions with" 'admini strati ons Tri " Member States and to
 continue to set essential primary actions in train . ~
 Resource Reaui.rements     ■ • ■       .    . :   .
        To support the activities described . in paragraph 4' above
 the Commission has already set certain actions in train , using
  existing resources .    For 1982 , it will use fundsunder budget
  line 7711 .                                                         •
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               CQORDlNATION _ OF _THE _ ACTIONS_OF_fjE ?jBiï A _ STATES_AND
               THE   COMttlSS'ON   RELATED     10 __ ACTIVITIES
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                ORGANISATIONS
   THE COUNCIL OF THE EUROPEAN COMMUNITIES ,
   Having regard to the Treaty establishing the European Economic -
   Community , . ...
•. Havi-ng regard -.-to the proposal from, the Commission /
    Having regard to the opinion of the European Parliament ( 1 ),
    Having regard to the opinion of the Economic and social Committee (2 ),
     Ci ) OJ No .
          Cj NO .
 ---pagebreak--- Whereas , as regards the administration of the Customs Union and the
common agricultural policy , it is essential that import / export data
and cata on the agricultural market and 'its financial control are
rapi d ly communi cat ed and processed ; '
Whereas the Study ^of informatics systems instituted by the Council
in it * Decision 77 / 619 / EEC ( 1 ) has been completed and has                            •'
produced . a recommendation for. the adoption of a concerted development
programme for the next ten/ years by the' relevant administrations of
the Community ..                        '                  ■ /       '  •         ''
 whereas , since the Services of the Commission and the competent                              –
national administrations will be the . operators and the users of the '
 improved information systems , it is appropriate in the interests of
the proper working of the Community mechanisms to_ provide for the
 coordi nati on - of relevant actions undertaken in the Member States and
 the Commission .;                                               >:         ~                  :
                ' ' - .*                  ■                    ,    . •   •   =
          , ' •          •  - v       '              '   -                              • •
 HAS DECIDED AS          FOLLOWS :                                              .   ' *
                                            Arti c le 1
 The Member States shall coordinate with the Commission a series of
                                                       \
 preparatory activities with«a view to the elaboration of a concerted
 ten-year development programme for the use of telematics systems . for
 the processing " of data - on imports / exports and 'on the management and
 financial control of agricultural market organisations - The Commission
 wi U be responsible for accomplishing this coordination in collabora­
 tion with a User Advisory Committee composed of not more- than three
  representatives from            .         - •
   Cl ) CJ No . L 255 , 6 . 1 Ch 77 , p. - 32
 ---pagebreak---                                        - 3 -
 each Member State , representing the main interested government
 departments .^       This Committee shall advise and assist the Commission
 ar.d its members shall establish and maintain coordination and liaison
 between the administrations participating in the CADDIA ( Cooperation in
 Data and Documentation for Imports / Exports and Agriculture). The Advisory
 Co ,":m i z t ee may set up appropriate suo – commi ttees .
                                     Article 2
 The Commission shall , in the light of the results of the preparatory
.activities , make a report to the Council . and the Parliament and shall
 present proposals for the adoption of a long-term development programme
 t o si implemented in concert with the relevant national administra -      –
 w . u. .S •
                                      Arti çle 3             '
 This Decision shall take effect front the date of its publication in
 the Official Journal of - the European Communities .