CELEX: 52018PC0729
Language: en
Date: 2018-11-05
Title: Proposal for a COUNCIL DECISION on the position to be taken on behalf of the European Union in the Joint Council established under the Economic Partnership Agreement between the European Union and its Member States, of the on part, and SADC EPA States, of the other part as regards the adoption of the Rules of Procedure for Dispute Avoidance and Settlement and the Code of Conduct for Arbitrators and Mediators

EUROPEAN COMMISSION
            Brussels, 5.11.2018
            COM(2018) 729 final
            2018/0377(NLE)
            Proposal for a
            COUNCIL DECISION
            on the position to be taken on behalf of the European Union in the Joint Council established under the Economic Partnership Agreement between the European Union and its Member States, of the on part, and SADC EPA States, of the other part as regards the adoption of the Rules of Procedure for Dispute Avoidance and Settlement and the Code of Conduct for Arbitrators and Mediators
            
               
         
         
            
               EXPLANATORY MEMORANDUM
            
            
               1.Subject matter of the proposal
            
            
               This proposal concerns the decision establishing the position to be taken on the Union's behalf in the Joint Council set up by the Economic Partnership Agreement between the European Union and its Member States, of the one part, and the Southern African Development Community (‘SADC’) EPA States, of the other part, in connection with the envisaged adoption of the Rules of Procedure for Dispute Avoidance and Settlement and the Code of Conduct for Arbitrators and Mediators.
            
            
               2.Context of the proposal
            
            
               2.1.The Economic Partnership Agreement between the European Union and its Member States, of the one part, and the SADC EPA States, of the other part
            
            
               The Economic Partnership Agreement between the European Union and its Member States, of the one part, and the SADC EPA States, of the other part (‘the Agreement’) aims to
            
            
               (a)contribute to the reduction and eradication of poverty through the establishment of a trade partnership consistent with the objective of sustainable development, the MDGs and the Cotonou Agreement; 
            
            
               (b)promote regional integration, economic cooperation and good governance to establish and implement an effective, predictable and transparent regional regulatory framework for trade and investment between the Parties and among the SADC EPA States; 
            
            
               (c)promote the gradual integration of the SADC EPA States into the world economy in conformity with their political choices and development priorities; 
            
            
               (d)improve the SADC EPA States' capacity in trade policy and trade-related issues; 
            
            
               (e)support the conditions for increasing investment and private sector initiatives and enhancing supply capacity, competitiveness and economic growth in the SADC EPA States; and 
            
            
               (f)strengthen the existing relations between the Parties on the basis of solidarity and mutual interest. 
            
            
               The Agreement is provisionally applied between the European Union and its Member States, of the one part, and Botswana, Lesotho, Namibia, Eswatini and South Africa, of the other part, from 10 October 2016, and between the European Union and its Member States, of the one part, and Mozambique, of the other part, from 4 February 2018.
            
            
               2.2.The Joint Council
            
            
               Article 100 of the Agreement establishes the Joint Council and provides that it "shall oversee and administer the implementation of this Agreement".
            
            
               Article 101 of the Agreement provides that the Joint Council shall be composed, on the one hand, of the relevant members of the Council of the EU and relevant members of the European Commission or their representatives, and, on the other hand, of the relevant Ministers of the SADC EPA States or their representatives.
            
            
               Article 89(1) foresees that the Joint Council adopts Rules of Procedure and a Code of Conduct under Part III of the Agreement relating to the dispute avoidance and settlement. 
            
            
               Article 102 of the Agreement foresees that the Joint Council adopts decisions by consensus and that those decisions shall be binding on the Parties. 
            
            
               2.3.The envisaged act of the Joint Council
            
         
         
            
               During its first meeting, the Joint Council is to adopt decisions regarding the adoption of the Rules of Procedure for Dispute Avoidance and Settlement and the Code of Conduct for Arbitrators and Mediators (‘the envisaged act’).
            
            
               The purpose of the envisaged act is to establish an operational framework for the Agreement's provisions of Part III on Dispute Avoidance and Settlement.
            
            
               3.Position to be taken on the Union's behalf
            
            
               This proposal for a Council Decision establishes the position to be taken on the Union's behalf in the Joint Council set up by the EU-SADC EPA with regard to the adoption of the Rules of Procedure for Dispute Avoidance and Settlement and the Code of Conduct for Arbitrators and Mediators.
            
            
               The Parties to the Agreement agreed on these draft decisions and, subject to the EU's decision making procedures, these should be adopted at the first meeting of the Joint Council that is foreseen for the first semester of 2019. 
            
            
               The substance of the attached Rules of Procedure and Code of Conduct is very similar to those of other Economic Partnership Agreements or other trade agreements. 
            
            
               These decisions are essential for rendering the Agreement's provisions of Part III on Dispute Avoidance and Settlement operational and hence for ensuring a smooth implementation of the Agreement. 
            
            
               4.Legal basis
            
            
               4.1.Procedural legal basis
            
            
               4.1.1.Principles
            
            
               Article 218(9) of the Treaty on the Functioning of the European Union (TFEU) provides for decisions establishing ‘the positions to be adopted on the Union’s behalf in a body set up by an agreement, when that body is called upon to adopt acts having legal effects, with the exception of acts supplementing or amending the institutional framework of the agreement.’
            
            
               The concept of ‘acts having legal effects’ includes acts that have legal effects by virtue of the rules of international law governing the body in question. It also includes instruments that do not have a binding effect under international law, but that are ‘capable of decisively influencing the content of the legislation adopted by the EU legislature’
                  1
               .
            
            
               4.1.2.Application to the present case
            
            
               The Joint Council is a body set up by an agreement, namely the Economic Partnership Agreement between the European Union and its Member States, of the one part, and the SADC EPA States, of the other part.
            
            
               The act which the Joint Council is called upon to adopt constitutes an act having legal effects. The envisaged act will be binding under international law in accordance with Article 102 of the Agreement.
            
            
               The envisaged act does not supplement or amend the institutional framework of the Agreement.
            
            
               Therefore, the procedural legal basis for the proposed decision is Article 218(9) TFEU.
            
            
               4.2.Substantive legal basis
            
            
               4.2.1.Principles
            
            
               The substantive legal basis for a decision under Article 218(9) TFEU depends primarily on the objective and content of the envisaged act in respect of which a position is taken on the Union's behalf. If the envisaged act pursues two aims or has two components and if one of those aims or components is identifiable as the main one, whereas the other is merely incidental, the decision under Article 218(9) TFEU must be founded on a single substantive legal basis, namely that required by the main or predominant aim or component.
            
         
         
            
               4.2.2.Application to the present case
            
            
               The main objective and content of the envisaged act relate to the common commercial policy.
            
            
               Therefore, the substantive legal basis of the proposed decision is Article 207 TFEU.
            
            
               4.3.Conclusion
            
            
               The legal basis of the proposed decision should be Article 207 TFEU, in conjunction with Article 218(9) TFEU.
            
            
               2018/0377 (NLE)
            
            
               Proposal for a
            
            
               COUNCIL DECISION
            
            
               on the position to be taken on behalf of the European Union in the Joint Council established under the Economic Partnership Agreement between the European Union and its Member States, of the on part, and SADC EPA States, of the other part as regards the adoption of the Rules of Procedure for Dispute Avoidance and Settlement and the Code of Conduct for Arbitrators and Mediators
            
            
               THE COUNCIL OF THE EUROPEAN UNION,
            
            
               Having regard to the Treaty on the Functioning of the European Union, and in particular Article 207, in conjunction with Article 218(9) thereof,
            
            
               Having regard to the proposal from the European Commission,
            
            
               Whereas:
            
            
               (1)The Economic Partnership Agreement between the European Union and its Member States, of the one part, and the Southern African Development Community (‘SADC’) EPA States, of the other part, was signed by the European Union and its Member States on 10 June 2016 (‘the Agreement’). It is provisionally applied between the European Union and its Member States, of the one part, and Botswana, Lesotho, Namibia, Eswatini and South Africa, of the other part, from 10 October 2016, and between the European Union and its Member States, of the one part, and Mozambique, of the other part, from 4 February 2018.
            
            
               (2)Pursuant to Article 102(1) of the Agreement, the Joint Council may adopt decisions in respect of all matters covered by this Agreement. Article 89(1) foresees that the Joint Council adopts Rules of Procedure and a Code of Conduct under Part III of the Agreement relating to Dispute Avoidance and Settlement. 
            
            
               (3)The Joint Council during its first meeting is to adopt decisions with regard to Rules of Procedure for Dispute Avoidance and Settlement and the Code of Conduct for Arbitrators and Mediators.
            
            
               (4)It is appropriate to establish the position to be taken on the Union's behalf in the Joint Council, as the envisaged decision will be binding on the Union.
            
            
               (5)The adoption of Rules of Procedure and of a Code of Conduct is foreseen by the Agreement, in its Part III,
            
            
               HAS ADOPTED THIS DECISION:
            
            
               Article 1
            
         
         
            
               The position to be taken on the Union's behalf in the first meeting of the Joint Council shall be based on the draft decision of the Joint Council with regard to Rules of Procedure for Dispute Avoidance and Settlement and the Code of Conduct for Arbitrators and Mediators which is attached to this Decision.
            
            
               Article 2
            
            
               This Decision is addressed to the Commission.
            
            
               Done at Brussels,
            
            
               
                     For the Council
               
               
                     The President
               
            
         
         
            
                  
                     (1)
                  
                        Judgment of the Court of Justice of 7 October 2014, Germany v Council, C-399/12, ECLI:EU:C:2014:2258, paragraphs 61 to 64. 
               
            
      
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               EUROPEAN COMMISSION
            Brussels, 5.11.2018
            COM(2018) 729 final
            ANNEX
            to the
            Proposal for a Council Decision
            on the position to be taken on behalf of the European Union in the Joint Council established under the Economic Partnership Agreement between the European Union and its Member States, of the on part, and SADC EPA States, of the other part as regards the adoption of the Rules of Procedure for Dispute Avoidance and Settlement and the Code of Conduct for Arbitrators and Mediators
            
               
         
         
            
               ATTACHMENT
            
            
               DECISION No 2 OF THE JOINT COUNCIL
            
            
               of …
            
            
               on the adoption of the Rules of Procedure for Dispute Avoidance and Settlement and the Code of Conduct for Arbitrators and Mediators
            
            
               THE JOINT COUNCIL,
            
            
               Having regard to the Economic Partnership Agreement between the European Union and its Member States, of the one part, and the Southern African Development Community (‘SADC’) EPA States, of the other part ("the Agreement"), signed in Kasane on 10 June 2016, and in particular Articles 89(1), 100, 101 and 102 thereof,
            
            
               HAS ADOPTED THIS DECISION:
            
            
               1.The Rules of Procedure for Dispute Avoidance and Settlement are established as set out in Annex I.
            
            
               2.The Code of Conduct for Arbitrators and Mediators is established as set out in Annex II.
            
            
               3.This Decision shall enter into force on the date of its adoption.
            
            
               Done at … on …
            
            
                     
                        For the Joint Council
                     
                  
               
                     
                        Minister for Trade of 
                     
                  
                  
                     
                        EU representative
                     
                     
                     
                     
                  
               
                  
            
            
               ANNEX I
            
            
               RULES OF PROCEDURE FOR DISPUTE AVOIDANCE AND SETTLEMENT
               
            
               Article I
            
            
               Definitions
            
            
               1.In PART III (Dispute Avoidance and Settlement) of the Agreement and under these Rules of Procedure:
            
            
               (a)"Administrative staff", in respect of an Arbitrator, means individuals under the direction and control of an Arbitrator, other than Assistants;
            
         
         
            
               (b)“Adviser” means an individual retained by a Party to advise or assist that Party in connection with the arbitration proceedings;
            
            
               (c)“Agreement” means the Economic Partnership Agreement Between the European Union and the SADC EPA States signed on the 10 June 2016;
            
            
               (d)“Arbitrator” means a member of the arbitration panel;
            
            
               (e)“Arbitration panel” means a panel established under Article 80 (Establishment of the arbitration panel) of the Agreement;
            
            
               (f)“Assistant” means an individual who, under the terms of appointment and under the direction and control of an Arbitrator, conducts research or provides assistance to that Arbitrator;
            
            
               (g)“Complaining Party” means any Party that requests the establishment of the Arbitration Panel under Article 80 (Establishment of the arbitration panel) of the Agreement;
            
            
               (h)“Day” means a calendar day;
            
            
               (i)“Party(ies)” means the parties to the dispute;
            
            
               (j)“Party complained against” means the Party that is alleged to be in violation of the provisions referred to in Article 76 (Scope) of the Agreement; and
            
            
               (k)“Representative of a Party” means an employee or any individual appointed by a government department, agency or any other public entity of a Party who represents the Party for the purposes of a dispute under this Agreement. 
            
            
               Article II
            
            
               Notifications
            
            
               1.Any request, notice, written submission or other document of:
            
            
               (a)the Arbitration Panel shall be sent to both Parties at the same time;
            
            
               (b)a Party which is addressed to the Arbitration Panel shall be copied to the other Party at the same time; and
            
            
               (c)a Party which is addressed to the other Party shall be copied to the Arbitration Panel at the same time, as appropriate.
            
            
               2.Any notification referred to under paragraph 1 of this Article shall be made by e-mail or, where appropriate, any other means of telecommunication that provides a record of the sending thereof. Unless proven otherwise, such notification shall be deemed to be delivered on the date of its sending.
            
            
               3.All notifications shall be addressed to the Directorate-General for Trade of the European Commission of the European Union and to the SADC EPA States coordinator, provided for under Article 105 of the Agreement, respectively.
            
            
               4.Minor errors of a clerical nature in a request, notice, written submission or other document related to the Arbitration Panel proceedings may be corrected by delivery of a new document clearly indicating the changes. 
            
            
               5.If the last day for delivery of a document falls on a public holiday of the European Commission or of the SADC EPA State or States concerned, the document shall be deemed delivered on the next business day.
            
         
         
            
               6.Depending on the nature of the dispute, all requests and notifications addressed to the EU-SADC Trade and Development Committee shall also be copied to the other relevant sub-committees established under the Agreement.
            
            
               Article III
            
            
               Appointment of Arbitrators
            
            
               1.If pursuant to Article 80 of the Agreement an Arbitrator is selected by lot, the Chairperson of the Trade and Development Committee shall promptly inform the Parties of the date, time and venue of the lot.
            
            
               2.The Parties may be present during the lot and the lot shall be carried out with the Party or Parties that are present.
            
            
               3.The Chairperson of the Trade and Development Committee shall notify, in writing, each individual who has been selected to serve as an Arbitrator of his or her appointment. Each individual shall confirm his or her availability to both Parties within five (5) dys from the date on which he or she was informed of his or her appointment. 
            
            
               4.If the list referred to in Article 94 of the Agreement has not been established or does not contain sufficient names at the time a request is made pursuant to Article 80(3) of the Agreement, the Arbitrators shall be drawn by lot from the individuals who have been formally proposed by one Party or both Parties.
            
            
               Article IV
            
            
               Organisational Meeting
            
            
               1.Unless the Parties agree otherwise, they shall meet the Arbitration Panel within ten (10) days of its establishment in order to determine such matters that the Parties or the Arbitration Panel deem appropriate, including: 
            
            
               (a)the remuneration and expenses to be paid to the Arbitrators, which will be in accordance with World Trade Organisation standards; 
            
            
               (b)the remuneration to be paid to Assistant(s), which total amount shall not exceed 50% of the remuneration of the Arbitrator(s); or
            
            
               (c)the timetable of the proceedings.
            
            
               2.Arbitrators and Representatives of the Parties may take part in this Meeting via telephone or video conference.
            
            
               Article V
            
            
               Terms of reference
            
            
               1.Unless the Parties agree otherwise, within seven (7) days after the date of establishment of the Arbitration Panel, the terms of reference of the Arbitration panel shall be:
            
            
               (a)to examine, in the light of the relevant provisions of the Agreement cited by the Parties, the matter referred to in the request for the establishment of the Arbitration Panel; 
            
            
               (b)to make findings on the conformity of the measure at issue with the provisions of the Agreement referred to in Article 76 of the Agreement; and
            
            
               (c)to deliver a report in accordance with Articles 81 and 82 of the Agreement.
            
         
         
            
               2.If the Parties agree on other terms of reference, they shall notify the agreed terms of reference to the Arbitration Panel within the time period set out in paragraph 1 of this Article.
            
            
               Article VI
            
            
               Written Submissions
            
            
               The Complaining Party shall deliver its written submission no later than twenty (20) days after the date of establishment of the Arbitration Panel. The Party complained against shall deliver its written submission no later than twenty (20) days after the date of delivery of the written submission of the Complaining Party.
            
            
               Article VII
            
            
               Operation of the Arbitration Panel
            
            
               1.The Chairperson of the Arbitration Panel shall preside at all its Meetings. The Arbitration Panel may delegate to the Chairperson the authority to make administrative and procedural decisions.
            
            
               2.Unless otherwise provided in PART III of the Agreement or in these Rules of Procedure, the Arbitration Panel may conduct its activities by any means, including telephone, facsimile transmissions or computer links.
            
            
               3.Only Arbitrators may take part in the deliberations of the Arbitration Panel, but the Arbitration Panel may permit their Assistants to be present at its deliberations.
            
            
               4.The drafting of any decision and report shall remain the exclusive responsibility of the Arbitration Panel and shall not be delegated.
            
            
               5.Where a procedural question arises that is not covered by PART III of the Agreement and its Annexes, the Arbitration Panel, after consulting the Parties, may adopt an appropriate procedure that is compatible with those provisions.
            
            
               6.When the Arbitration Panel considers that there is a need to modify any of the time periods for the proceedings other than the time periods set out in PART III of the Agreement or to make any other procedural or administrative adjustment, it shall inform the Parties, in writing and after consultation with the Parties, on the reasons for the change, or adjustment and of the time period, or adjustment needed. 
            
            
               Article VIII
            
            
               Replacement
            
            
               1.If an Arbitrator is unable to participate in the proceeding, withdraws, or must be replaced, a replacement shall be selected in accordance with Article 80(3) of the Agreement.
            
            
               2.When a Party considers that an Arbitrator does not comply with the requirements of Annex II (Code of Conduct for Arbitrators and Mediators) and for this reason should be replaced, that Party shall notify the other Party within fifteen (15) days from the time at which it obtained sufficient evidence of the Arbitrator's alleged failure to comply with the requirements of Annex II (Code of Conduct for Arbitrators and Mediators). 
            
            
               3.The Parties shall consult within fifteen (15) days of the notification to the other Party. 
            
            
               4.The Parties shall inform the Arbitrator of its alleged non-compliance and they may request the Arbitrator to take steps to ameliorate the non-compliance. They may also, if they so agree, remove the Arbitrator and select a new Arbitrator in accordance with Article 80 of the Agreement. 
            
            
               5.If the Parties fail to agree on the need to replace the Arbitrator, other than the Chairperson of the Arbitration Panel, either Party may request that this matter be referred to the Chairperson of the Arbitration Panel, whose decision shall be final. 
            
            
               6.If the Chairperson of the Arbitration Panel finds that the Arbitrator does not comply with the requirements of Annex II (Code of Conduct for Arbitrators and Mediators), the new Arbitrator shall be selected in accordance with Article 80 of the Agreement.
            
         
         
            
               7.If the Parties fail to agree on the need to replace the Chairperson, either Party may request that this matter be referred to one of the remaining members of the list of individuals established under Article 94 of the Agreement selected to act as Chairperson of the Arbitration Panel. His or her name shall be drawn by lot by the Chairperson of the Trade and Development Committee. The individual so selected shall make a decision whether the Chairperson complies with the requirements of Annex II (Code of Conduct for Arbitrators and Mediators). The decision shall be final. 
            
            
               If the decision is that the Chairperson does not comply with the requirements of Annex II (Code of Conduct for Arbitrators and Mediators), the new Chairperson shall be selected in accordance with Article 80 of the Agreement.
            
            
               Article IX
            
            
               Hearings
            
            
               1.Based upon the timetable determined pursuant to Article IV (1)(c), after consulting with the Parties and the other Arbitrators, the Chairperson of the Arbitration Panel shall notify the Parties of the date, time and venue of the hearing. This information shall be made publicly available by the Party in whose territory the hearing takes place, unless the hearing is closed to the public.
            
            
               2.Unless the Parties agree otherwise, the hearing shall be held in Brussels if the Complaining Party is a SADC EPA State or SACU, as the case may be, and in the territories of the SADC EPA States if the Complaining Party is the European Union. If the dispute concerns a measure maintained by a SADC EPA State, the hearing shall take place in the territory of that State, unless that State gives written notice to the Arbitration Panel within ten (10) days of its establishment that another venue should be used. 
            
            
               3.The Party complained against shall bear the expenses derived from the logistical administration of the hearing, which inter alia include the costs relating to renting venue for the hearing. Such costs shall not include any costs for translation and interpretation, neither any costs associated and payable to the Advisers, the Arbitrators, their Administrative staff and Assistant(s). 
            
            
               4.The Arbitration Panel may convene additional hearings if the Parties so agree.
            
            
               5.All Arbitrators shall be present during the entirety of the hearing.
            
            
               6.Unless the Parties agree otherwise, the following persons may attend the hearing, irrespective of whether the hearing is open to the public or not:
            
            
               (a)Representatives of a Party;
            
            
               (b)Advisers;
            
            
               (c)Assistants and Administrative staff;
            
            
               (d)interpreters, translators and court reporters of the Arbitration Panel; and
            
            
               (e)experts, as decided by the Arbitration Panel pursuant to Article 90 of the Agreement. 
            
            
               7.No later than seven (7) days before the date of a hearing, each Party shall deliver to the Arbitration Panel and to the other Party a list of the names of persons who will make oral arguments or presentations at the hearing on behalf of that Party and of other Representatives and Advisers who will be attending the hearing.
            
            
               8.Pursuant to Article 89(2) of the Agreement, the hearings of the Arbitration Panels shall be open to the public, unless the Arbitration Panel decides otherwise on its own motion or at the request of the Parties. 
            
            
               9.The Arbitration Panel shall, in consultation with the Parties, decide on appropriate logistical arrangements and procedures to ensure that hearings which are open are managed in an effective way. These procedures could include the use of live web-broadcasting or of closed-circuit television.
            
            
               10.The Arbitration Panel shall conduct the hearing in the following manner, ensuring that the Complaining Party and the Party complained against are afforded equal time in both argument and rebuttal argument:
            
            
               Argument
            
         
         
            
               (a)argument of the Complaining Party;
            
            
               (b)argument of the Party complained against.
            
            
               Rebuttal Argument
            
            
               (a)reply of the Complaining Party;
            
            
               (b)counter-reply of the Party complained against.
            
            
               11.The Arbitration Panel may direct questions to either Party at any time during the hearing.
            
            
               12.The Arbitration Panel shall arrange for a transcript of the hearing to be prepared and delivered to the Parties within a reasonable time after the hearing. The Parties may comment on the transcript and the Arbitration Panel may consider those comments.
            
            
               13.Each Party may deliver a supplementary written submission concerning any matter that arose during the hearing within ten (10) days after the date of the hearing.
            
            
               Article X
            
            
               Questions in Writing
            
            
               1.The Arbitration Panel may at any time during the proceedings submit questions in writing to one or both Parties. Any questions submitted to one Party shall be copied to the other Party.
            
            
               2.Each Party shall provide the other Party with a copy of its responses to the questions submitted by the Arbitration Panel. The other Party shall have an opportunity to provide comments in writing on the Party’s responses within seven (7) days after the delivery of such copy.
            
            
               Article XI
            
            
               Confidentiality
            
            
               1.Each Party and the Arbitration Panel shall treat as confidential any information submitted by the other Party to the Arbitration Panel that the other Party has designated as confidential. When a Party submits to the Arbitration Panel a written submission which contains confidential information, it shall also provide, within fifteen (15) days, a submission without the confidential information and which can be disclosed to the public. 
            
            
               2.Nothing in these Rules of Procedure shall preclude a Party from disclosing statements of its own positions to the public to the extent that, when making reference to information submitted by the other Party, it does not disclose any information designated by the other Party as confidential. 
            
            
               3.The Arbitration Panel shall meet in closed session when the submission and arguments of a Party contains business confidential information. The Parties shall maintain the confidentiality of the Arbitration Panel hearings when the hearings are held in closed session.
            
            
               Article XII
            
            
               Ex parte contacts
            
            
               1.The Arbitration Panel shall not meet or communicate with a Party in the absence of the other Party. 
            
         
         
            
               2.An Arbitrator shall not discuss any aspect of the subject matter of the proceedings with one Party or both Parties in the absence of the other Arbitrators.
            
            
               Article XIII
            
            
               Amicus curiae submissions
            
            
               1.Unless the Parties agree otherwise within five (5) days of the date of the establishment of the Arbitration Panel, the Arbitration Panel may receive unsolicited written submissions from natural person of a Party or legal person established in the territory of a Party who are independent from the governments of the Parties, provided that they:
            
            
               (a)are received by the Arbitration Panel within ten (10) days of the date of the establishment of the Arbitration Panel; 
            
            
               (b)are directly relevant to a factual or a legal issue under consideration by the Arbitration Panel;
            
            
               (c)contain a description of the person making the submission, including for a natural person his or her nationality and for a legal person its place of establishment, the nature of its activities, its legal status, general objectives and its source of financing; 
            
            
               (d)specify the nature of the interest that the person has in the Arbitration Panel proceedings; and
            
            
               (e)are drafted in the languages chosen by the Parties in accordance with Article XV (1) and (2) of these Rules of Procedure.
            
            
               2.The submissions shall be delivered to the Parties for their comments. The Parties may submit comments, within ten (10) days of the delivery, to the Arbitration Panel.
            
            
               3.The Arbitration Panel shall list in its report all the submissions it has received pursuant to Article XIII (1) of this Article. The Arbitration Panel shall not be obliged to address in its report the arguments made in such submissions, however, if it does, it shall also take into account any comments made by the Parties pursuant to paragraph 2 of this Article. 
            
            
               Article XIV
            
            
               Urgent cases
            
            
               In cases of urgency referred to in PART III of the Agreement, the Arbitration Panel, after consulting the Parties, shall adjust, as appropriate, the time periods referred to in these Rules of Procedure. The Arbitration Panel shall notify the Parties of those adjustments.
            
            
               Article XV
            
            
               Translation and interpretation
            
            
               1.During the consultations referred to in Article 77 of the Agreement, and no later than the meeting referred to in Article IV (1) of these Rules of Procedure, the Parties shall endeavour to agree on a common working language for the proceedings before the Arbitration Panel. 
            
            
               2.If the Parties are unable to agree on a common working language, the rules set out in Article 91(2) of the Agreement shall apply.
            
            
               3.The Party complained against shall arrange for the interpretation of oral submissions into the languages chosen by the Parties. 
            
            
               4..Arbitration Panel reports and decisions shall be issued in the language or languages chosen by the Parties. If the Parties have not agreed on a common working language, the interim and final report of the arbitration panel shall be issued in one of the working languages of the WTO.
            
         
         
            
               5.Any Party may provide comments on the accuracy of the translation of any translated version of a document drawn up in accordance with these Rules of Procedure. 
            
            
               6.Each Party shall bear the costs of the translation of its written submissions. Any costs incurred for translation of a ruling shall be borne equally by the Parties.
            
            
               Article XVI
            
            
               Other Procedures
            
            
               The time periods laid down in these Rules of Procedure shall be adjusted in line with the special time periods provided for the adoption of a report or decision by the Arbitration Panel in the proceedings under Articles 84, 85, 86 and 87 of the Agreement. 
            
            
               ****
            
            
               ANNEX II
            
            
               CODE OF CONDUCT FOR ARBITRATORS AND MEDIATORS
            
            
               Article I
            
            
               Definitions
            
            
               1.In this Code of Conduct:
            
            
               (a)"Administrative staff" means, in respect of an Arbitrator, individuals under the direction and control of an Arbitrator, other than assistants;
            
            
               (b)"Assistant"; means an individual who, under the terms of appointment and under the direction and control of an Arbitrator, conducts research or provides assistance to that Arbitrator;
            
            
               (c)"Candidate" means an individual whose name is on the list of arbitrators referred to in Article 94 of the Agreement and who is under consideration for selection as an arbitrator under Article 80 of the Agreement;
            
            
               (d)"Mediator" means an individual who has been selected as mediator in accordance with Article 78 of the Agreement); 
            
            
               (e)“Member” or “Arbitrator” means a member of an arbitration panel established under Article 80 of the Agreement.
            
            
               Article II
            
            
               Governing Principles
            
            
               1.In order to preserve the integrity and impartiality of the dispute settlement mechanism each Candidate and Arbitrator shall: 
            
            
               (a)get acquainted with this Code of Conduct;
            
         
         
            
               (b)be independent and impartial;
            
            
               (c)avoid direct or indirect conflicts of interests; 
            
            
               (d)avoid impropriety and the appearance of impropriety or bias;
            
            
               (e)observe high standards of conduct; and 
            
            
               (f)not be influenced by self-interest, outside pressure, political considerations, public clamour, and loyalty to a Party or fear of criticism.
            
            
               2.An Arbitrator shall not, directly or indirectly, incur any obligation or accept any benefit that would in any way interfere, or appear to interfere, with the proper performance of his or her duties. 
            
            
               3.An Arbitrator shall not use his or her position on the arbitration panel to advance any personal or private interests. An Arbitrator shall avoid actions that may create the impression that others are in a special position to influence him or her. 
            
            
               4.An Arbitrator shall not allow past or existing financial, business, professional, personal, or social relationships or responsibilities to influence his or her conduct or judgement. 
            
            
               5.An Arbitrator shall avoid entering into any relationship or acquiring any financial interest that is likely to affect his or her impartiality or that might reasonably create an appearance of impropriety or bias.
            
            
               6.An Arbitrator shall exercise their position without accepting or seeking instructions from any government, international, governmental or non-governmental organization or any private source, and shall not have intervened in any previous stage of the dispute assigned to them. 
            
            
               Article III
            
            
               Disclosure obligations
            
            
               1.Prior to the acceptance of his or her appointment as an Arbitrator under Article 80 of the Agreement, a Candidate requested to serve as an Arbitrator shall disclose any interest, relationship or matter that is likely to affect his or her independence or impartiality or that might reasonably create an appearance of impropriety or bias in the proceedings. 
            
            
               2.To this end, a Candidate shall make all reasonable efforts to become aware of any such interests, relationships and matters, including financial interests, professional interests, or employment or family interests. 
            
            
               3.The disclosure obligation under paragraph 1 of this Article is a continuing duty which requires an Arbitrator to disclose any such interests, relationships or matters that may arise during any stage of the proceedings. 
            
            
               4.A Candidate or an Arbitrator shall communicate to the Trade and Development Committee for consideration by the Parties any matters concerning actual or potential violations of this Code of Conduct at the earliest time he or she becomes aware of them. 
            
            
               Article IV
            
            
               Duties of Arbitrators
            
            
               1.Upon acceptance of his or her appointment, an Arbitrator shall be available to perform and shall perform his or her duties thoroughly and expeditiously throughout the proceedings, and with fairness and diligence.
            
            
               2.An Arbitrator shall consider only the issues raised in the proceedings and necessary for a decision and shall not delegate this duty to any other person. 
            
         
         
            
               3.An Arbitrator shall take all appropriate steps to ensure that his or her Assistants and Administrative Staff are aware of, and comply with, the obligations incurred by Arbitrators under Articles II, III, IV and VI of this Code of Conduct. 
            
            
               Article V
            
            
               Obligations of Former Arbitrators
            
            
               1.Each former Arbitrator shall avoid actions that may create the appearance that he or she was biased in carrying out the duties or derived advantage from the decision of the arbitration panel.
            
            
               2.Each former Arbitrator shall comply with the obligations in Article VI of this Code of Conduct.
            
            
               Article VI
            
            
               Confidentiality
            
            
               1.An Arbitrator shall not, at any time, disclose any non-public information concerning the proceedings or acquired during the proceedings for which he or she has been appointed. An Arbitrator shall not, in any case, disclose or use such information to gain personal advantage or advantage for others or to adversely affect the interest of others. 
            
            
               2.An Arbitrator shall not disclose a decision of the arbitration panel or parts thereof prior to its publication in accordance with PART III of the Agreement. 
            
            
               3.An Arbitrator shall not, at any time, disclose the deliberations of an arbitration panel, or any Arbitrator's view, nor make any statements on the proceedings for which he or she has been appointed or on the issues in dispute in the proceedings.
            
            
               Article VII
            
            
               Expenses
            
            
               Each Arbitrator shall keep a record and render a final account of the time devoted to the proceedings and of his or her expenses, as well as the time and expenses of his or her Assistants and Administrative staff.
            
            
               Article VIII
            
            
               Mediators
            
            
               This Code of Conduct shall apply to Mediators, mutatis mutandis.
            
            
               ****