CELEX: 21974A1118(03)
Language: en
Date: 1974-09-19 00:00:00
Title: Memorandum of understanding between the United States of America, the European Atomic Energy Community (Euratom), the Kingdom of Belgium, the Federal Republic of Germany, Ireland, the Italian Republic, the Grand Duchy of Luxembourg and the Kingdom of the Netherlands in the field of nuclear science and technology information

18 . 11.74                         Official Journal of the European Communities                           No L 307/ 19
                                              COMMISSION
                                                  MEMORANDUM
              of understanding between the United States of America, the European Atomic Energy
              Community (Euratom), the Kingdom of Belgium, the Federal Republic of Germany,
              Ireland, the Italian Republic, the Grand Duchy of Luxembourg and the Kingdom of the
                     Netherlands in the field of nuclear science and technology information
                                                   (74/560/Euratom)
                        Preamble                                  articles, conference papers, theses, patents and
                                                                  reports ;
Whereas nuclear research and development
information is reported in a large body of                    2 . ' non-conventional documentation': means forms
documentation within the United States of America                 of documentation not readily available for sale to
and the European Communities, and considerable                    the public, including but not limited to such
efforts have been devoted by the United States                    forms as theses, patents and reports ;
Atomic Energy Commission (hereinafter referred to as
USAEC) and the European Atomic Energy                         3 . 'subject scope': means a limited number of
Community (Euratom) to the development of                         specific areas or fields of science selected from
information systems to ensure ready access to                     the total range of scientific disciplines which
nuclear documentation ;                                           delineate the topics or subject matter on which
                                                                  documentation is to be collected and exchanged
Whereas the Government of the United States of
                                                                  pursuant to this Memorandum;
America and Euratom entered into agreements on
8 November 1958 , and 11 June 1960, which provide             4. 'data file': means bibliographic citations,
for cooperation in the peaceful uses of atomic                    abstracts     and      indexes    compiled     from
energy, including the exchange of unclassified                    documentation within the subject scope and
information ;                                                     stored in machine-readable form, usually on
Whereas the United States of America, represented                 magnetic computer tape.
by the USAEC, the European Atomic Energy
Community (Euratom), represented by the
Commission of the European Communities                                                 Article 11
( hereinafter referred to as the European
Commission), the Kingdom of Belgium, the Federal                            Responsibilities of the parties
Republic of Germany, Ireland, the Italian Republic,
the Grand Duchy of Luxembourg and the Kingdom                 1 . The parties undertake to coordinate their
of the Netherlands — together hereinafter referred to         efforts in the collection, evaluation, processing, and
as the parties — desire to cooperate in promoting the         dissemination of nuclear documentation generated in
effective dissemination of scientific and technical           their respective territories, or, in the case of
information in the nuclear field,                             Euratom, in the execution of its research and
                                                              development programme.
THE PARTIES THEREFORE AGREE AS FOLLOWS :                      2.     The parties shall exercise their best efforts to
                                                              ensure that the collection and processing of relevant
                         Article I                            documentation are complete and timely.
                       Definitions
                                                              3 . The operational procedures and technical
For the purposes of this Memorandum :                         aspects relating to the implementation of this
                                                              Memorandum, including but not limited to subject
1 . ' documentation ': means unclassified scientific and      scope, tape formats, thesauri, and standards for
     technical literature appearing in any form,              preparing input into each other's information
     including but not limited to books, journal              systems, shall be subject to agreement between the
 ---pagebreak---  No L 307/20                         Official Journal of the European Communities                                18 . 11.74
 USAEC and Euratom acting for itself and on behalf              6. The Governments of the Kingdom of Belgium,
 of the other parties. The parties recognize that such          the Federal Republic of Germany, Ireland, the Italian
 operational procedures and technical aspects will              Republic, the Grand Duchy of Luxembourg and the
 require periodic review and will be subject to                 Kingdom of the Netherlands shall :
 revision to reflect changing interests of the parties, to
 take account of new developments in science and                    (i) scan all documentation originally published in
 technology, or to achieve conformity with exchange                      respectively in Belgium, in the Federal Republic
 arrangements similar to those provided for under                        of Germany, in Italy, in Ireland, in Luxembourg
 this Memorandum which the parties may make with                         and in the Netherlands, and select therefrom all
 other countries or organizations. The parties expect                    documentation which falls within the subject
 that the reviews and revisions referred to above may                    scope ;
 be achieved through committees, task forces, or by
 other means of consultation among the parties of                 ( ii) prepare abstracts in the English language of the
 this and like exchange arrangements.                                    documentation thus selected ;
                                                                (iii) index the selected documentation in the English
4. In developing the operational procedures and                         language using the agreed-upon thesaurus of
technical aspects relating to the implementation of                     keywords ;
 this Memorandum, the parties will bear in mind the
programme of the International Atomic Energy                   (iv) provide to the USAEC abstracts and indexes of
 Agency to develop an International Nuclear                             the selected documentation along with
Information System and the fact that other                              appropriate bibliographic citations (initially in
 arrangements of a bilateral or multilateral nature are                 typed form, to be charged as soon as practical
being undertaken by various nations for cooperation                     into a mutually agreed-upon machine-readable
in the exchange of nuclear information. Accordingly,                    form), and copies of all non-conventional
the parties shall seek to assure that the operational                   documentation in printed or microfiche form.
procedures and technical aspects developed through
such bilateral and multilateral cooperation are                7.        The USAEC shall :
compatible and will be conducive to a smooth and
effective transition into the International Nuclear
                                                                   ( i) scan all documentation originally published in
Information System.                                                     the United States of America and select
                                                                        therefrom all documentation which falls within
                                                                        the subject scope;
5. The European Atomic Energy Community
(Euratom),        represented    by      the    European         (ii) prepare abstracts in the English language of the
Commission, shall :                                                     documentation thus selected;
                                                               (iii) index the selected documentation in the English
   (i) scan all documentation reporting work                            language using the agreed-upon thesaurus of
       supported in whole or in part with European                      keywords ;
       Communities' funds originally published in the
       European Communities, and select therefrom all          (iv) provide to the other parties abstracts and
        documentation which falls within the subject                    indexes of the selected documentation, along
       scope ;                                                          with      appropriate bibliographic      citations
                                                                        (initially in typed form, to be changed as soon
                                                                        as practical into a mutually agreed-upon
  (ii) prepare abstracts in the English language of the                 machine-readable form), and copies of all non­
       documentation thus selected ;
                                                                        conventional documentation in printed or
                                                                        microfiche form.
(iii) index the selected documentation in the English
       language using the agreed-upon thesaurus of             8.        Each of the parties shall bear the expenses of
                                                              its activities under this Memorandum.
       keywords ;
(iv) provide to the USAEC abstracts and indexes of                                         Article 111
       the selected documentation, along with
       appropriate bibliographic citations (initially in                              Use of the data file
       typed form, to be changed as soon as practical
       into a mutually agreed-upon machine-readable            1.       Each party has the exclusive right to establish
       form), and copies of all non-conventional              terms and conditions for use of the data file within
       documentation in printed or microfiche form.           its territory.
 ---pagebreak--- 18 . 11.74                        Official Journal of the European Communities                           No L 307/21
2.    Each party has the exclusive right to establish         this Memorandum shall be the responsibility of the
terms and conditions for use of its own                       parties receiving it, and the other party does not
contributions to the data file outside the territories        warrant the accuracy or completeness of such
of the other parties.                                         information, nor the suitability of such information
                                                              for any particular use or application.
3 . Should any of the parties negotiate an
arrangement for input to the data file by another                                     Article IV
country or international organization, the negotiating
party shall employ its best efforts to assure that the                               Duration
other parties to this Memorandum have the right to
use within their territories such additional input to         This Memorandum shall remain in force for a period
the data file.
                                                              of three years after signature by the parties and may
                                                              be extended by mutual agreement of the parties. Any
4. The application or use of any information                  party may, upon six months' notice, terminate its
exchanged or transferred between the parties under            participation under this Memorandum.
               In witness whereof, the undersigned representatives have signed this Memorandum of
               Understanding.
               Done at Brussels on the nineteenth day of September in the year one thousand nine
               hundred and seventy-four, in eight copies, in the Danish, Dutch, English, French,
               German and Italian languages, each text being equally authentic.
               For the Government of the United States of America :
                 J. GREENWALD
               For the European Atomic Energy Community :
                  Commission of the European Communities
                 G. SCHUSTER         R. APPLEYARD
               For the Government of the Kingdom of Belgium :
                 J. van der MEULEN
               For the Government of the Federal Republic of Germany :
                 E. BOEMKE
               For the Government of Ireland :
                 B. DILLON
               For the Government of the Italian Republic :
                 G. BOMBASSEI de VETTOR
               For the Government of the Grand Duchy of Luxembourg:
                 J. DONDELINGER      ■
              For the Government of the Kingdom of the Netherlands :
                 E. KORTHALS ALTES