CELEX: 51984PC0119
Language: en
Date: 1984-03-13
Title: PROPOSAL FOR A COUNCIL DECISION CONCERNING THE COORDINATION OF THE ACTIONS OF THE MEMBER STATES AND THE COMMISSION RELATED TO THE IMPLEMENTATION OF A LONG-TERM PROGRAMME FOR THE USE OF TELEMATICS FOR COMMUNITY INFORMATION SYSTEMS CONCERNED WITH IMPORTS EXPORTS AND THE MANAGEMENT AND FINANCIAL CONTROL OF AGRICULTURAL MARKET ORGANIZATIONS

26. 4. 84                           Official Journal of the European Communities                         N o C 112/1
                                                             II
                                                    (Preparatory Acts)
                                               COMMISSION
                Proposal for a Council Decision concerning the coordination of the actions of the
                Member States and the Commission related to the implementation of a long-term pro-
                gramme for the use of telematics for Community information systems concerned with
                imports/exports and the management and financial control of agricultural market organ-
                                                          izations
                                                   COM (84) 119 final
                           (Submitted by the Commission to the Council on 16 March 1984)
                                                      (84/C 112/01)
THE COUNCIL OF THE EUROPEAN                                      and the Commission in the preparation of a long-
COMMUNITIES,                                                     term programme for the use of telematics for Com-
                                                                 munity information systems concerned with im-
 Having regard to the Treaty establishing the                    ports/exports and the management and financial
 European Economic Community, and in particular                  control of agricultural market organizations, have
Article 235 thereof,                                             been carried out;
Having regard         to    the   proposal     from    the       Whereas, in the light of the results of the prepara-
Commission,                                                      tory activities, the Commission has submitted a re-
                                                                 port and appropriate proposals for the adoption of a
Having regard to the opinion of the European
                                                                 long-term development programme for the specifi-
Parliament,
                                                                 cation and use of telematic facilities to be imple-
Having regard to the opinion of the Economic and                 mented in concert with the parties concerned within
Social Committee,                                                the framework of the CADDIA (Cooperation in
                                                                 Data and Documentation for Imports/Exports and
Whereas, with regard to the administration of the                Agriculture);
Customs Union and the common agricultural pol-
icy, it is often essential that import/export data and           Whereas, since the services of the Commission and
data on the agricultural market and its financial                the competent national administrations will be the
control are rapidly communicated and processed;                  operators and the users of the improved information
                                                                 systems, it is appropriate in the interests of the
Whereas the study of informatics systems instituted              proper working of the Community mechanisms to
by the Council in its Decision 77/619/EEC (•) pro-               provide for the coordination of relevant actions un-
duced a recommendation for the adoption of a con-                dertaken in the Member States and the Commis-
certed development programme for the next 10                     sion; .
years by the competent administrations of the Com-
munity;                                                          Whereas the Treaty has not provided the necessary
                                                                 powers,
Whereas the preparatory activities requested by the
Council in its Decision 82/607/EEC (2), requiring                HAS DECIDED AS FOLLOWS:
the coordination of the actions of the Member States
                                                                                        Article 1
(i) OJ No L 255, 6. 10. 1977, p. 32.                             The Commission's report and proposals made pur-
(2) OJ No L 247, 23. 8. 1982, p. 25.                             suant to Decision 82/607/EEC are hereby adopted
 ---pagebreak--- No C 112/2                            Official Journal of the European Communities                                26. 4. 84
as the basis for the long-term development pro-                                              Article 2
gramme for the specification and use of C A D D I A
telematic facilities to be implemented in concert                  The Commission shall be responsible for assuring
with the parties concerned, in particular the pro-                 the coordination and joint planning procedures pro-
posals relating to:                                                posed for the specification and use of C A D D I A
                                                                   telematic facilities by the Member States and the
— the adoption and implementation of standards to                  Commission. The Commission shall be assisted in
    meet C A D D I A requirements,                                 this task by a Steering Committee chaired by the
— cooperation between the Member States and the                    Commission and composed of senior officials repre-
    Commission in the implementation of those pro-                 senting the main interested government departments
    jects in which both parties are involved,                      and Commission services.
— cooperation between the Member States and the
    Commission in defining the facilities and actions
    which will be needed to meet the C A D D I A long-
                                                                                             Article 3
    term objectives,
— the C A D D I A workplan,                                        This Decision shall take effect from the day of its
                                                                   publication in the Official Journal of the European
as they are stated in the Annex to this Decision.                  Communities.
                                                           ANNEX
                         (extracts from Commission communication COM(84) 119 final to the Council)
                                                         POINT 2.4.2
                                     IT (INFORMATION TECHNOLOGY) STANDARDS
              In order to take advantage of these new facilities for the management and control of imports/
             exports and agricultural markets, the use of telematic systems by the CADDIA community must
             be carried out in the framework provided by international standards for the communication and
             processing of digital data.
              The rapid progress that is taking place in the development of international standards will, when
             these standards have been agreed and proven, enable equipment made by different manufactur-
              ers to communicate with each other. This will provide the CADDIA community with a wide
              choice of suppliers when installing the facilities needed to meet the Community requirements.
              The Commission will, therefore, when introducing CADDIA systems, pursue the common use of
              international IT standards or, in their absence, the use of intercept specifications leading to the
              later use of agreed international standards. In particular, the design and implementation of sys-
              tems that will be provided by the Commission for its own use will be carried out under the
              supervision of Commission Directorate-General IX-E 'Informatics', so as to fulfil their mandate
              from the CDIC (Commission Steering Committee for Data Processing) to ensure a coherent
              Commission informatics and standardization policy.
                                                         SECTION 4
                         OUTLINE OF DEVELOPMENT PLAN FOR IMMEDIATE ACTIVITIES
             The Commission has in hand, or proposes shortly to put in hand, a number of projects designed
             to contribute towards the achievement of the CADDIA long-term objectives. Certain of the pro-
             jects are concerned with the development of systems and the provision of facilities; others are
              development studies designed to specify needs; others are concerned with rationalization and the
              development of standards. Certain of the projects are 'common' in that they are designed to meet
 ---pagebreak--- 26. 4. 84                          Official Journal of the European Communities                                  No C 112/3
          agricultural, customs and statistical needs; others are sectoral projects. These are summarized in
          the workplan and timetable given in the Appendix and are described in more detail in the follow-
          ing paragraphs.
          4.1.         Common projects
          4.1.1.        Standardization of data and messages
          4.1.1.1.     The use by the Commission and the Member States of the same data and message
                       standards is the key to the development of systems to meet the CADDIA long-term
                       objectives. It is essential, therefore, to give priority to the adoption and implementa-
                       tion of agreed data and message standards to meet CADDIA requirements. In order
                       to facilitate the international exchange of data, the Commission considers, as a mat-
                       ter of policy, that recommended international standards, particularly those of the
                       International Standards Organization (ISO), the Economic Commission for Europe
                       (ECE) and the Customs Cooperation Council (CCC), should be used by the Commu-
                       nity provided that they satisfy Community requirements. In this context, it should be
                       noted that ISO recommended standards exist for certain data elements. Also, a num-
                       ber of comprehensive trade data interchange standards are under discussion in the
                       ECE and ISO but no single trade data interchange standard has yet been recom-
                       mended. It is, therefore, important for the Community to choose, with the minimum
                       of delay, the most suitable of the standards currently recognized at the international
                       level, and to promote its acceptance and use by other major trading powers. It is,
                       however, recognized that the diversity of sources of agricultural information, partic-
                       ularly non-governmental ones, will make it necessary to continue to use non-stan-
                       dard codes and messages in some cases. Given the high degree of existing and ongo-
                       ing standardization in the area of trade statistics in the Community, the adoption of
                       suitable international standards will require careful evaluation and planning.
          4.1.1.2.     This work requires close coordination within the Commission services and close co-
                       operation between the Commission and the Member States. In order to meet these
                       requirements, the Commission proposes to assign responsibility for the standardiza-
                       tion of common data elements and codes and of common message formats (princi-
                       pally the message 'envelopes') to the CADDIA central team. As the starting point for
                       its work, the team will take over the computer files of data elements and messages
                       and the documentation prepared by the PTF (preliminary task force) with the objec-
                       tive of developing this into a library of agreed CADDIA data standards.
          4.1.1.3.     The Commission also proposes that one of the first activities of the CADDIA Steer-
                       ing Committee (see point 8.4 of the communication) should be to set up a message
                       standards working group to review requirements for CADDIA data standards and to
                       assist the Commission to prepare proposals for meeting them.
          4.1.2.       Review of Regulations and procedures relating to import/export data flows
                       The main problems concerning Regulations and procedures affecting CADDIA were
                       identified in the report of the international consortium which led to the setting-up of
                       the PTF. Although there is a very precise specification for the routine statistical flows
                       in appropriate EEC Regulations, the lack of uniformity in the requirement for other
                       import/export information was highlighted, in particular, as well as the lack of clar-
                       ity in specification of information requirements. The Commission has, therefore,
                       invited external consultants to make recommendations to rationalize the content and
                       presentation of Regulations of relevance to CADDIA, particularly those requiring
                       import/export data flows between the Member States and the Commission. It is anti-
                       cipated that the review will also stress the importance of giving customs administra-
                       tions sufficient time to implement Regulations concerning tariff matters in an orderly
                       manner and make recommendations for resolving this problem where possible. The
                       results of this review will also be relevant to the work on CADDIA data and message
                       standards. The review started in the middle of 1983 and the findings and recommen-
                       dations are expected late in 1984. The Commission welcomes the support given by
                       the PTF to this project.
          4.1.3.       Community data exchange project for agriculture and customs
          4.1.3.1.     The PTF concentrated considerable attention on the financial and other benefits to
                       be gained by the Commission and the Member States from the use of digital data
                       transmission techniques instead of telex, wherever possible. Data transmission tests
                       were undertaken which demonstrated not only the technical feasibility of using such
                       techniques but also the potential savings in operational costs.
 ---pagebreak--- No C 112/4                       Official Journal of the European Communities                                  26. 4. 84
           4.1.3.2.  The Commission fully supports the PTF's conclusions on the desirability of moving
                     over to digital data transmission. This cannot be done abruptly, nor, given the multi-
                     tude and diversity of information sources in the agricultural area, can such systems
                     be expected to replace telex completely for some time to come.
           4.1.3.3.  In the light of these factors, the Commission proposes to launch a data exchange
                     project designed to permit the change-over from conventional low-speed telex to the
                     use of modern high-speed data transmission networks whilst continuing to support
                     the former.
           4.1.3.4.  The project will involve the standardization of data elements, codes and messages,
                     and the development of data communications facilities. The use of the resulting sys-
                     tem will reduce the manual intervention required for telex handling, the time-lag
                     between receiving and processing the incoming data and telecommunications costs.
                     In addition, it will reduce transmission and data preparation errors. It will also be a
                     major step towards a long-term objective of on-line access to data. The use of uni-
                     form message formats should simplify the task of data suppliers in the Member States
                     and also facilitate the development of related computer programs.
           4.1.3.5.  The standardization of data elements, codes and message formats is essential for the
                     development of communications systems to meet the long-term objectives, as indi-
                     cated in point 4.1.1. It is, however, unrealistic to expect long-term standards to be
                     available quickly given the difficulties inherent in their adoption. Furthermore, the
                     key standard in the long-term systems — TARIC II — will not be implemented until
                      1 January 1987 at the earliest. The Commission proposes, therefore, that the new data
                     exchange systems should, initially, use existing data standards. New message formats
                     will, however, be required and some short-term rationalization of data standards may
                     be possible. The Commission believes that the advantages to be gained from the use
                     of telematics in the short term are sufficient to justify this approach.
           4.1.3.6.   The telematics infrastructure resulting from this project will be the kernel of future
                      CADDIA application systems in the agricultural and customs sectors. It will provide
                      the Commission's agricultural and customs services with computer interfaces which
                      support X.25 PSDN standards and the use of telex, teletex, etc., in order to allow
                      data suppliers in the Member States to choose the facility which best suits their needs.
                      It will provide a smooth transition over a period of time from the older technology of
                      telex to modern data transmission technologies. It will also provide the interface
                      between Member States' systems and certain of the agricultural and customs systems
                      referred to in point 4.2.
           4.1.3.7.   The project development will be undertaken in collaboration with the Commission's
                      Informatics Directorate to ensure that it is in harmony with the Commission's overall
                      plans and standards for telecommunications and informatics.
           4.1.4.     Irregularities information system
           4.1.4.1.   The Commission has started a project to create a computer data base containing
                      information on irregularities in agricultural market and customs operations. The sys-
                      tem will facilitate the detection of irregularities by improving the quality of informa-
                      tion and enabling better coordination between Commission services.
           4.1.4.2.   Initially the system will be accessible only to the relevant Commission services. The
                      possibility of providing for selected access by Member States is being studied.
           4.1.4.3.   The pre-analysis has been completed and the feasibility study has commenced.
                      Implementation is planned for 1985.
            4.2.      Sectoral projects
            4.2.1.    Agricultural development projects and studies
                      Agricultural market intelligence system (AMIS)
            4.2.1.1.   Agricultural market intelligence system (AMIS)
                       In the framework of the management of the common agricultural policy, DG VI is
                      building a horizontal integrated market intelligence system. In the long-term, by
                       extracting data from various files, aggregated reports will be produced by the user to
                       aid market analysis and market management decision-making. The project should
 ---pagebreak--- 26. 4. 84                    Official Journal of the European Communities                                  No C 112/5
                   also establish a data dictionary common to the whole of DG VI, thus allowing an
                   integrated approach to the access of the various agricultural market intelligence sub-
                   systems.
          4.2.1.2. Agricultural licences management system
                   A study will start in the near future on a computerized agricultural licence manage-
                   ment system which should enable information on quantities, validity periods, issued/
                   realized quantities, with/without prefixations, to be processed and stored for all mar-
                   ket sectors.
          4.2.1.3. Agricultural intervention stocks management system
                   It is proposed to implement a common computer-based system containing data on
                   intake/withdrawals/closing stocks. This system will provide periodical balance
                   sheets for six market organizations and will be related to the licence management
                   system.
          4.2.1.4. Agricultural production quotas management system
                   Production quotas exist for sugar and are monitored by the Commission. The Com-
                   mission has proposed to the Council a quota system for milk. A computerized system
                   will enable an efficient management of quotas based on production statistics and
                   forecasting.
          4.2.1.5. Agricultural production/consumption monthly balance system
                   All market divisions produce monthly balance sheets on production and consump-
                   tion. Data are used from various sources, amongst them the Statistical Office of the
                   European Communities (SOEC). These data need time-consuming reprocessing
                   which is at the moment undertaken manually. A computer system will reduce the
                   workload and provide a tool for short-term forecasting.
          4.2.1.6.  1 188 data exchange (MICA)
                   As a phase, DG VI has set up a system, in cooperation with the SOEC, for collecting
                   monthly import/export data on agriculture and providing the agricultural market
                   organization divisions with relevant quantitative information. The system, which pro-
                   cesses data required by Regulation (EEC) No 3601/82 (formerly Regulation (EEC)
                   No 1188/77), has been operational since April 1983. In a second phase, a fact-finding
                   study has been undertaken to identify further information needs of the agricultural
                   market divisions.
          4.2.1.7. Special nomenclatures for agriculture
                   In the context of the introduction of the harmonized commodity description and
                   coding system (HS), nomenclatures are being developed to meet the special needs of
                   agriculture. The work is being carried out in conjunction with the TARIC II project
                   and is aimed at meeting those agricultural needs which cannot be met by
                   TARIC II.
          4.2.1.8. Agricultural data entry system (ADMS)
                   Market prices (internal and external) are collected and monitored on a daily or
                   weekly basis. The information is used in the market divisions and subsequently in
                   Management Committees, or is directly processed for an automated calculation of
                   certain levies. DG VI has launched a project to re-design the whole data capture and
                   handling system to be able to accept and handle messages in machine-readable for-
                   mat. The system will also modernize the dissemination of agricultural information.
                   Provision will be made to communicate the official rates through an automated pro-
                   cedure directly to the Member States' administrations and to the TARIC II data
                   base.
          4.2.1.9. Automatic processing of periodical acts (APACO)
                   DG VI produces daily many legal acts for the Official Journal of The European Com-
                   munities. These acts concern the day-to-day management of the common agricultural
                   policy (publication of rates, levies, refunds, monetary compensatory amounts, repre-
                   sentative agricultural rates). DG VI has put in hand a project aimed at automating,
                   by the use of word processors, the current manual handling of periodical acts, and
 ---pagebreak--- N o C 112/6                       Official Journal of the European Communities                                    26. 4. 84
                      their introduction into the public telex network. In addition, this project will also
                      automate the work of the joint secretariat of the agricultural management commit-
                      tees. In the longer term, this should lead to faster communication of the rates infor-
                      mation to the Member States.
            4.2.1.10. Interface with Publications Office
                      Agricultural Regulations have a legal value from the moment of their publication in
                      the Official Journal in all Community languages. An automatic link between the
                      DG VI informatics equipment and the Publications Office photocomposition equip-
                      ment would speed up the publication of legal acts. Moreover, the definition of an
                      interface would enable voluminous publications to be covered as well as new urgent
                      acts. The applications envisaged to profit from the definition of such an interface
                      would be:
                      — annual agricultural report,
                      — common catalogues,
                      — price proposals to Council (part III, Regulations),
                      — new urgent legal acts.
                      Agricultural early warning systems
            4.2.1.11. Animal diseases notification system
                      DG VI proposes to develop a notification system on animal diseases that will be
                      based on automated handling of formatted telexes sent by Member States and will
                      automatically produce reports on the Community's animal diesease status for rapid
                      transmission to the Member States. The programming of this system should start at
                      the beginning of 1984.
            4.2.2.     Customs development projects and studies
            4.2.2.1.  Community transit
                      The writing-off of Community transit (CT) documents requires some 30 million
                      documents per year to be sorted, matched, compared and filed by the Member States,
                      Austria and Switzerland. The present manual procedures are unable to cope effec-
                      tively with this work and a Pilot Projects Group (PPG) was established in the Cus-
                      toms Union Service (CUS) to develop plans for a computerized system. Following
                      discussions with the Member States, the PPG has prepared detailed proposals for a
                      phase I system under which arrival data will be captured by the Member State of
                      arrival and transferred to the Member State of departure to enable the transaction to
                      be written off by computer. The PPG's proposals envisage that the implementation of
                      the phase I system will commence in mid-1985 and that all Member-States will be
                      phased into the system by the end of 1986. In implementing the system, full account
                       will be taken of the implementation of the Single Administrative Document.
                      The PPG has also outlined a real-time phase II system under which departure data
                       can be accessed by the office of arrival when the goods are declared. This system will
                       require a comprehensive data communications facility and will, therefore, be in-
                       cluded in the longer-term development plans.
            4.2.2.2.   Intra-Community trade
                       Recent studies undertaken on behalf of the Commission have highlighted the pro-
                      blems of delays to road transport at intra-Community borders, and the substantial
                       costs to the economy of the Community resulting from such delays. These problems
                       must be solved if the Community's objectives of reinforcing the internal market are
                       to be realized. The Commission has been very concerned to find solutions to these
                       problems and Directive 83/643/EEC was adopted by the Council on 1 December
                        1983 (OJ No L 359, 22. 12. 1983) covering the first steps to be taken in order to reduce
                       the delays. These delays have also been a focus of attention in the European Parlia-
                       ment.
                      The problem of delays to commercial traffic at intra-Community borders has to be
                       dealt with as part of the overall problem of accelerating the customs clearance of
                       intra-Community trade. The use of customs data bases and the new telematics tech-
                       nologies appear to offer the prospect of facilitating intra-Community trade. CUS,
                       therefore, plans to put in hand, early in 1984, a feasibility study of the facilitation of
 ---pagebreak--- 26. 4. 84                      Official Journal of the European Communities                                  N o C 112/7
                    intra-Community trade through the use of the new information technologies. In
                    undertaking this study, account will need to be taken of the Council Decision of
                    25 November 1983 on the need for the coordinated development of computerized
                    administrative procedures, of the Commission's proposals to introduce a Single
                    Administrative Document and of the proposals for phase II of the Community
                    transit system.
          4.2.2.3. Trader interface
                    Much of the data which is provided to customs is currently held in the computer
                    systems of importers, exporters and forwarding agents. In the long run, traders will
                    hold virtually all such data on magnetic media. It will, therefore, be necessary to find
                    ways of interfacing these commercial systems with customs systems. It is recognized,
                    however, that some Member States have worked together with commercial interests
                   to develop jointly managed and funded dedicated systems which do not require such
                    interfaces. Given this situation, the CUS proposes to carry out a feasibility study of
                   the technical, organizational and other problems associated with the development of
                   interfaces with traders systems.
                   This study has logical links with the intra-Community trade study and should, there-
                   fore, be closely coordinated with that study.
          4.2.2.4.  List of customs offices
                   The CUS produces a twice-yearly list of nearly 3 000 customs offices in the Commu-
                   nity authorized to handle Community transit operations. The list incudes information
                   such as opening hours and type of traffic accepted. The list is subject to significant
                   amendment at each publication and the CUS is, therefore, developing a computer
                   system to facilitate and speed up the publication of this list. Automation will also
                   enable important management information, such as the compatibility of opening
                   hours and type of authorized traffic on through routes, to be readily prepared. It is
                   also envisaged that on-line interrogation facilities will be provided. Programming
                   started in August 1983 and the system is expected to be operational in the spring of
                    1984. In the longer term it should be possible to enable transport operators to have
                   direct access to this data to facilitate their route planning as proposed by the Euro-
                   pean Parliament.
          4.2.2.5. Customs information system (phase I)
                   Under the inward processing regime, goods may be imported duty free for processing
                   provided that inter alia the goods are intended for export and their importation does
                   not conflict with essential interests of Community producers. The efficient manage-
                   ment of these procedures requires historic information on the treatment of requests
                   for inward processing facilities in each Member State to be generally available in a
                   readily accessible form. The CUS is, therefore, planning to develop a computer sys-
                   tem to meet this management need. The system will also cover similar requirements
                   for the management of outward processing requests. The project is planned to start in
                   December 1983 and implementation is envisaged towards the end of 1984.
          4.2.2.6. Customs information system (phase II)
                   In classifying goods in the Common Customs Tariff, information is frequently
                   required on previous classification decisions within the Community, as well as those
                   made by the Customs Cooperation Council. As phase II of the customs information
                   system, CUS is planning to develop a computer system for tariff classification to
                   meet these needs. Initially, the system will be developed to meet internal CUS requi-
                   rements, but direct access facilities for the Member States are envisaged. Links with
                   TARIC II will be provided. This work will be started in 1984.
          4.2.2.7. TARIC management system
                   The Customs Union Service (CUS) is developing a system for managing the inte-
                   grated tariff/statistical instrument (TARIC II), which will be based upon the har-
                   monized system and which, on current plans, will be implemented on 1 January 1987.
                   The system will hold TARIC II and associated data on magnetic media and will
                   allow the timely updating and dissemination of the information. Programming
                   started in November 1982 and the system is expected to be available at the beginning
                   of 1984. The use of advanced data base management techniques will enable any sub-
                   sequently agreed changes in the format of TARIC II to be easily incorporated.
 ---pagebreak--- No C 112/8                     Official Journal of the European Communities                                   26. 4. 84
           4.2.2.8. TARIC interface
                    CUS will shortly commence a study into the feasibility of directly interfacing the
                    Commission's TARIC II system with Member States' tariff systems. The object of
                    this study will be to explore ways of making the Commission's TARIC II files avail-
                    able to the Member States in a form which is readily usable by them for the creation
                    and subsequent updating of national tariff files.
           4.2.2.9. Chemical repertoire
                    In order to increase still further its usefulness, CUS plans to introduce a Greek ver-
                    sion of the chemical repertoire. It is also planned to integrate the repertoire into the
                    customs information system and to link it with TARIC II. Direct access for the Mem-
                    ber States will be provided as soon as possible. The work will start in 1984.
           4.2.3.   Statistical development projects and studies
           4.2.3.1. External trade statistics input data base ('base de pretraitement')
                    SOEC's general program for the handling of external trade statistics consists of an
                    extensive suite of batch programs applied in sequence to magnetic tape/disk files. A
                    major renewal is under way. In this, incoming data will be stored in an input data
                    base geared mainly towards reception, validation, correction and updating.
                    The input data base will then feed the many separate systems which use external
                    trade data — surveillance systems, on-line data bases and many statistical systems in
                    specific subject areas. It will allow the easy incorporation of revisions to statistics
                    (these are becoming increasingly common) and will facilitate later data delivery over
                    networks.
           4.2.3.2. External trade statistics output data bases
                    Within the framework of SOEC's data base developments, on-line dissemination of
                    external trade statistics is being substantially developed. Comext-Eurostat provides
                    data to the general public via certain commercial organizations with which the Com-
                    mission has signed agreements. The SIENA data base will provide similar facilities to
                    the Commission's own services and to 'privileged users' in Member States (e.g.
                    national statistical offices). The CRONOS in-house time series data base provides
                    on-line access to external trade data in a subject matter context.
           4.2.3.3.  Data base for GATT negotiations
                    The GATT negotiations currently relating to the introduction of the harmonized sys-
                    tem and Community enlargement require rapid availability of trade data in a form
                    tailored to negotiators' needs. A feasibility study for an overall system using data
                    base technology is under way. This will take account of the informatics facilities
                     offered by the GATT secretariat in Geneva and of the Commission's own computer
                     centre in Luxembourg in order to provide on-line access to relevant data for negotia-
                    tors in Brussels and in Geneva.
           4.2.3.4.  International trade statistics data bases
                    Systems are being developed to facilitate access by the Commission's services to
                    the external trade statistics of international organizations (OECD, UNO, GATT,
                     UNCTAD, FAO, etc.). The data will be included, either in in-house computer sys-
                    tems, or direct links will be made to remote data bases, e.g. to the UN Comtrade data
                    base at the International Computer Centre in Geneva.
           4.2.3.5. Transmission of statistics over networks
                     Following completion of two preliminary exploratory studies which examined the
                     problems and possibilities of data transmission for statistics generally, a follow-up
                     study is under way. This will include proposals for a standard statistical data transfer
                     format, and examine the specific problems of external trade statistics. To gain practi-
                     cal experience, small pilot projects are being defined; initially one with 1ST AT
                     (Rome) covering rapid monthly agricultural trade statistics required under Regula-
                     tion (EEC) No 3601/82, a second one is for meteorological data used in crop fore-
                     casting.
 ---pagebreak--- 26. 4. 84                      Official Journal of the European Communities                                 N o C 112/9
          4.2.3.6. User-friendly access to on-line data bases
                   A first step has been made by making the vast store of external trade data available
                   on-line. Much still needs doing to improve the ease with which this data can be con-
                   sulted. In conformity with general SOEC policy, but giving some priority to the
                   important area of external trade data, projects are being developed which will
                   increase the accessibility and usefulness of this data. They cover a succinct on-line
                   dialogue for defining batch mode tabulations, user experience studies, a keyword
                   retrieval system with a suitable dictionary/catalogue, linking to text processors for
                   better reports, and use of graphics.
          4.2.3.7. Standardization of trade statistics
                   As provided for by Regulations (EEC) No 1736/75, (EEC) No 1445/72 and (EEC)
                   No 3065/75, harmonization and standardization in the two fields of external trade
                   statistics of the Community and of trade between the Member States will be contin-
                   ued in the committee for external trade statistics, the competent body for these activ-
                   ities (in the future this will concern the adaptation of methods, definitions, nomencla-
                   tures, etc. that will be needed following the introduction of HS, TARIC, implemen-
                   tation of SAD, means of transmission, etc.).
                                                     SECTION 5
           TELEMATICS FACILITIES REQUIRED TO MEET CADDIA LONG-TERM OBJECTIVES
          5.1.     Introduction
          5.1.1.   As previously indicated, the work carried out by the PTF demonstrated that it is
                   unrealistic at this stage to attempt to lay down a detailed, concerted 10-year develop-
                   ment programme for the Commission and Member States. The main reason for this is
                   the diversity in the degree of development and orientation of the computer systems
                   used in the Member States for agricultural, customs and statistics purposes. Further-
                   more, CADDIA requirements form only a part of the computer requirements of the
                   agricultural, customs and statistical departments of the Member States.
          5.1.2.   The speed with which CADDIA requirements can be met and the cost of meeting
                   them will depend very largely on the pace and direction of the, systems which the
                   Member States administrations develop for their own purposes. Whilst the Commis-
                   sion will have an important role to play in the development and implementation of
                   CADDIA data and message standards, it will not be necessary or appropriate for the
                   Commission to try to plan the development of CADDIA systems, as such, in the
                   Member States. What is required is that the Commission and the Member States
                   should establish joint planning procedures by which to agree on the facilities which
                   need to be incorporated in their systems in order to meet Community needs. The
                   Commission should then provide the coordination and technical support necessary
                   to ensure that these facilities are incorporated as and when these systems are devel-
                   oped. The Commission will need to use its influence and resources to stimulate and
                   facilitate such development.
          5.1.3.   With this in view, the Commission has prepared a preliminary outline of the facilities
                   which, in its opinion, need to be progressively developed in order to meet the
                   CADDIA long-term objectives. Certain of the facilities are common ones which will
                   require coordinated joint action between the agricultural, customs and statistical
                   departments of the Commission and the Member States; others are matters which
                   will require sectoral action; others will be primarily a matter for action by the Com-
                   mission. This outline is intended to provide the basis for further discussion with the
                    Member States with a view to reaching an agreement on those facilities which need to
                   be developed and on who should accept responsibility for their development.
          5.1.4.   The Council Decision of 28 July 1982 envisaged the setting up of an Advisory Com-
                   mittee to assist the Commission, in particular, with the preparation of a coordinated
                    10-year development programme for the use of telematics in the CADDIA field,
                   including detailed programmes for each Member State. Since the approach now
                   adopted by the Commission and agreed by the PTF does not include detailed
                   national development programmes, the Commission decided that it was not neces-
                   sary to request the assistance of the Advisory Committee during the preparation of
                   the PTF report.
 ---pagebreak--- No C 112/10                    Official Journal of the European Communities                                26. 4. 84
          5.1.5.   The preliminary outline of facilities to meet the CADDIA long-term objectives is
                    contained in points 5.2 and 5.3.
          5.2.     Common facilities
          5.2.1.   Internal communications systems within the Commission for the automatic receipt,
                   transmission and processing of data.
          5.2.2.   Communications systems for the transmission of urgent and regular CADDIA data
                   between the central/regional points of collection in the Member States and the Com-
                   mission, and between Member States.
          5.2.3.   Internal communications systems in Member States for transmitting urgent data from
                   the sources of the data to central/regional points of collection and for the dissemina-
                   tion of data received from the Commission.
          5.2.4.   Examples of such facilities are:
                   —• links between word processor networks, the in-house data processing facilities
                       and other communications systems,
                   — user-friendly interactive data-entry and consultation programs on in-house facili-
                       ties and on-line file transfer to Member States,
                   — multi-purpose workstations which allow text processing, data communication,
                       access to all the Commission computers, external data bases and Videotex consul-
                       tation.
          5.3.     Sectoral facilities
          5.3.1.   Agriculture
          5.3.1.1. Management of the common agricultural policy
                   To enable more rapid response by DG VI services to the increasing demands being
                   made for more effective control and management of the various market sectors, dis-
                   tributed systems should be introduced to enable the relevant DG VI services to
                   improve data collection, to obtain better control over their data, and the use of
                   integrated data base techniques, real-time processing, data-dictionaries and the
                   standardization of common functions to facilitate maintenance.
          5.3.1.2. Specific EAGGF management
                   The further development of financial control and management systems for agricul-
                   tural funds (guarantee and guidance), including the introduction of on-line data
                   capture facilities in Member States and the full automation of existing procedures.
          5.3.1.3. Information publishing and dissemination aspects
                   The rational use of telematics to improve the process of publication and dissemina-
                   tion of DG VI legal acts, monthly information concerning prices, levies, green rates,
                   forecasts and the various general reports on European agriculture.
          5.3.2.   Customs
          5.3.2.1. Import/export data capture systems
                   Real time systems which will enable import and export data, including Community
                   transit data, to be captured and processed by Member States at the time of customs
                   clearance and stored in data bases.
          5.3.2.2. Import/export data base systems
                   Data base systems for import and export data which will service the following spe-
                   cific systems.
                   (a) Urgent data
                       A system to enable urgent data, e.g. quota and surveillance data, to be extracted
                       from the import/export data base and to be transmitted to the Commission as
                       required. (An alternative quota control system, under which a central quota data
                       base is held by the Commission and directly accessed by the Member States and
                       updated as quota shares are used, should also be examined.)
 ---pagebreak--- 26. 4. 84                      Official Journal of the European Communities                                N o C 112/11
                    (b) Trade statistics
                        A system enabling trade statistics data to be extracted in each Member State from
                        the import/export data base and transferred, without further manual operations,
                        to the national trade statistics processing systems.
                    (c) Community transit
                        A system enabling Community transit data in the import/export data base of the
                        Member State of departure to be accessed from the office of arrival when the
                        goods are presented for clearance (CT project, phase II) to enable the CT transac-
                        tion to be written-off.
                    (d) Intra-Community       trade
                        A system enabling intra-Community trade data in the import/export data base of
                        the Member State of departure to be accessed from, or transmitted to, the Mem-
                        ber State of arrival in order to facilitate customs clearance.
          5.3.2.3. Urgent Community data handling
                   Systems in the Member States for receiving, processing and redistributing urgent
                   messages (e.g. agricultural rates and tariff quota data) received direct from the Com-
                   mission centre.
          5.3.2.4. Community reference systems
                   A centralized system in each Member State for handling TARIC II data and interfac-
                   ing with the national version of the Community tariff/statistical nomenclature, for
                   handling mutual assistance data and for handling reference data such as Community
                   Regulations and customs information system data.
          5.3.2.5. Audit trails and packages
                   Agreed audit trails to enable the accuracy and efficiency of programs accounting for
                   'own resources' to be checked. Audit program packages to facilitate on-the-spot
                   checking of accounts involving 'own resources'.
          5.3.2.6. Urgent import/export data processing in the Commission
                   A system in the Commission for receiving and processing urgent data (e.g. GSP, sur-
                   veillance, quota) and producing results for transmission to/access from Member
                   States' computers.
          5.3.2.7. Tariff amendment system
                   A system for producing TARIC II amendment data for transmission direct to Mem-
                   ber States' national tariff systems.
          5.3.2.8. Information systems
                   Systems for processing mutual assistance data and storing reference data such as
                   Community Regulations, inward/outward processing applications, tariff classifica-
                   tion decisions, etc. for transmission to/access from Member States computer net-
                   works.
          5.3.3.   Statistics
          5.3.3.1. Bulk data transfer
                   A system enabling Member States' statistical offices to transfer large volumes of sta-
                   tistics (including foreign trade and agricultural data) from national statistics process-
                   ing systems direct to the Commission's computer centre.
          5.3.3.2. Statistical processing
                   Systems to improve the processing of trade statistics within the Member States to
                   enable such statistics to be supplied to the Commission within four weeks of the end
                   of the report period. (Initially, attention should be concentrated on improvements to
                   enable the current six-week requirement to be met consistently.)
          5.3.3.3. Further improvements to processing facilities in the Commission
                   Systems for dissemination of statistics, including trade and agricultural statistics, to
                   Member States and the general public. (System development might involve consider-
                   ation of the roles of international, national and even regional statistical offices.)
 ---pagebreak--- N o C 112/12                Official Journal of the European Communities                                  26. 4. 84
                                                  SECTION 6
                ACTIONS REQUIRED TO MEET CADDIA LONG-TERM OBJECTIVES
           6.1.  Certain of the facilities outlined in Section 5 are already available or can be provided
                 relatively quickly. Others will require the development of an advanced telematics
                 infrastructure as well as comprehensive data processing facilities in the Member
                 States. Some Member States have already developed extensive data processing facili-
                 ties, particularly in the customs field, and are planning to develop them still further.
                 The facilities required to meet the CADDIA long-term objectives are likely, there-
                 fore, to be available in these Member States in advance of others. In preparing plans
                 to implement facilities to meet the CADDIA long-term objectives, both the existing
                 systems of the Member States and their respective development plans will have to be
                 taken fully into account. Furthermore, the Commission's systems will have to be
                 designed so as to continue to interface with the Member States' existing systems using
                 differing technologies, at least in the medium term.
           6.2.  Given the situation outlined above, the Commission and the Member States will need
                 to collaborate very closely in preparing their development plans in order to ensure
                 the coordinated development of computerized administrative procedures, to ensure
                 compatibility in those areas where interconnection is necessary, and to ensure that
                 the facilities needed to meet the CADDIA long-term objectives are implemented as
                 soon as possible and in the most efficient manner.
           6.3.  The first step in the process will be for the Commission and the Member States to
                 analyze the user and technical requirements and then reach agreement on outline
                 specifications of the facilities required to meet the CADDIA long-term objectives
                 and on who should be responsible for providing them. The Commission, therefore,
                 proposes that it should start this work together with the Member States erarly in 1984,
                 taking the facilities listed in Section 5 as the starting point for this work. Given the
                  advanced state of development of customs systems in certain Member States and the
                  consequent need to specify the CADDIA facilities as quickly as possible, it is pro-
                  posed to start the work in the customs field.
           6.4.   Once agreement is reached on the specifications, the Commission will examine with
                  each Member State how the implementation of such facilities fits in with the Member
                  States' own computer development plans, and the related costs and benefits of meet-
                  ing the CADDIA requirements.
           6.5.  This work will be undertaken in parallel with the immediate activities outlined in
                 section 4, and the results of these activities will be taken into account as they become
                 available.
 ---pagebreak--- 26. 4. 84         Official Journal of the European Communities                                                            N o C 112/13
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                           <                        reference                    1                                                          1                                             1
                                                       No
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                       w                                        Start to take over the computer files of              Continue with standardization activities       Develop structured messages and coding
 (55 T3   2 13   CO   ?3   .H E   .2 gj   CO                    data elements and messages prepared by                in the light of the results of the review of   systems including the messages 'envel-
                                                                the PTF.                                              Regulations and procedures.                    opes'.
                                                                Specify requirements of CADDIA data                   Commence developing a computerized li-         Carry out implementation of data and
                                                                and message standards.                                brary of agreed CADDIA data and mes-           messages standards.
                                                                Commence work standardization of com-                 sages standards.                               Continue with development of the com-
                                                                mon data elements and codes and of                                                                   puterized CADDIA data and messages
                                                                common message formats.                                                                              standards library.
   OS                                      13   C               Complete the study on the review.                     Finalize recommendations to rationalize        Continue with implementation of revised
   cO             I !        <* . §                             Findings and recommendations expected                 the content and presentation of Regula-        Regulations and procedures.
                                                                late in 1984.                                         tions of relevance to CADDIA and, in           Include Regulations and agreed proce-
                                                                                                                      particular, the time requirements.             dures in the computerized CADDIA
                                                                                                                      Discusss consequent activity proposals         standards library.
                                                                                                                      with regard to correlated actions on
                                                                                                                      standardization of data and messages.
                                                                                                                      Coordinate planning activities leading to
                                                                                                                                                                                                                  Official Journal of the European Communities
                                                                                                                      the implementation of the review of Reg-
                                                                                                                      ulations and procedures.
                                                      •>*
3. Community data                                               Start working on a telematics infrastruc-             Continue with evolution of the telematics      Carry out progressive implementation of
   exchange project                                             ture providing Commissions' services                  infrastructure with extension to Member        the telematics infrastructure in the Com-
   (common modules)                                             with computer interfaces to support X.25              States, when practicable.                      mission and in the Member States.
                                                                PSDN standards and the concurrent use                 Initiate use of direct data entry systems      Plan development of systems to meet the
                                                                of telex, teletex, etc.                               using existing data standards.                 long-term objectives of real-time interac-
                                                                Coordinate activity to ensure harmony                 Incorporating the results of the standard-     tive access to data using standard struc-
                                                                within Commission and Member States'                  ization of data and messages, when             tured messages and coding systems with
                                                                overall plans and standards for tele-                 available.                                     related computer programs.
                                                                matics.                                                                                                                                           26. 4. 84
 ---pagebreak--- 26. 4. 84                                     Official Journal of the European Communities N o C 112/15
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                                                   Report
                      <                           reference                       1                                                   1                                        1
                                                     No
                          2 8             u c
                                         ^    P
       60 ~       •3 60   2 c     E >>    1- <u
                          2               M                   Implementing a data dictionary.                  Definition and follow-up of user needs.    Building-up local decision aids and anal-
                      "3 60
               60 ~    O Xj   c   E >>    P                   Unking-up and monitoring the sub-                Extension to EAGGF budget forecast-        ysis tools for higher CAP management,
                                                              systems.                                         ing.                                       using the integrated agricultural data
                                                                                                                                                          bases.
                                                              Liaison with Member States projects.
1.2. Agricultural                                             Design and implementation of the basic           Study direct links with Member States'     Implement a standard licence Regulation
     licences manage-                                         software in DG VI.                               systems.                                   for all market divisions.
     ment system                                              Convergence of the administrative rules          Start-up of the DG VI internal system.     Implement computer-to-computer links
                                                              in the market division.                          Study links with the MICA system and       with Member States.
                                                              Set up agreed standards, structured mes-         the SOEC external trade data bases.
                                                              sages.
                                                                                                               Start-up of the DG VI internal system.            e u               :2
                                                                                                                                                                                    JS   xj   xj   |>
1.3.      Agricultural inter-                                 Design and implementation in the market                                                     a c    P 60          • 5 e§
          vention stocks                                      divisions in DG VI.                              Study direct links with the intervention   E .2      g P
                                                                                                                                                                 — 03
                                                                                                                                                                        e '3   71 <22
                                                                                                                                                                                <3 ( «
          management system                                   Set up agreed standard, structured mes-          agencies.
                                                              sages.
                                                              Study links with the licence management
                                                                                                                                                                                                        Official Journal of the European Communities
                                                              system.
                                                   • ^
1.4.          Agricultural pro-                          -*   Design and implementation in the sugar           System operational in DG VI.
              duction quotas                                  division, and, if needed, in the milk divi-      First trials with the Member States' ad-
              management system                               sion in DG VI.                                   ministrations.
                                                              Set up agreed, standard, data exchange
                                                              messages with the Member States.
                                                                                         p                      03   3       0
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                                                              <8 '>
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              tion monthly
              balance system                                                                                                                                                                            26. 4. 84
 ---pagebreak--- 26. 4. 84                             Official Journal of the European Communities                                  N o C U2/17
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         <                   reference                                 •<*                                                                                                  o    o
                                No
                                                                                                                            1                                                                         26. 4. 84
                                         .5
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                                                                                                                             c     <   y   c                            C   03
                                                                                                                                                                                 H
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7. TARIC management                      Uo   1> C                                                S £T;
                                                                                                  o                     >    E
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                                                                                                                            _o                                 el   E            o   2   U
                                                                                        » "2
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                                         U                         ^1                      « >>
   (including TARIC
   interface)
 U 1       "o
           t:
            a                                                                                        Complete development.
   x:      "3                            Commence development of a system to
                                         integrate the chemical repertoire with                      System operational.
                                         TARIC II and the customs information
                                         system.
9. Community data-            •*         Develop the on-line facilities for use                      Continue with (or commence) the imple-      Continue with the development and im-
   exchange project                      with the GSP management system.                             mentation of one-line facilities for use    plementation of further customs appli-
   (customs appli-                       If practicable, implement the on-line fa-                   with the GSP management system in           cations.
   cations)                              cilities in certain Member States towards                   certain Member States.                      Proceed with the extension of on-line
                                         the end of the year.                                        Evaluate results and plan further cus-      facilities to all Member States.
                                                                                                     toms applications (e.g. unit values)
10. Specification of long-   Section 5   In close consultation with Member                           Continue with the detailed specification    In consultation with Member States:
    term requirements                    States, produce detailed specifications                     of agreed projects for commencement in      — evaluate progress of CADDIA devel-
                             Section 6
    and further studies                  of the facilities required to meet long-                    1985 and 1986.                                 opments to date,
                                         term objectives. Identify further projects                  Evaluate progress of CADDIA develop-        — identify further projects to be put in
                                         which can be developed in 1985 and                          ment to date.                                  hand.
                                         1986 (i.e. prior to the introduction of                     Note: implementation of the SAD
                                         TARIC II).                                                                                              Note: further       development       of
                                                                                                              and HS/TARIC II could have                 CADDIA systems will be
                                                                                                              a major impact on Member                   affected should the introduc-
                                                                                                              States' resources and thus limit           tion of TARIC II be delayed.
                                                                                                                                                                                               Official Journal of the European Communities
                                                                                                              the degree of new development
                                                                                                              possible in 1985 and 1986.
                                                                                                      <y
                                                                                                                                                                                             N o C 112/19
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