CELEX: 51982DC0317
Language: en
Date: 1982-05-28
Title: TRANSFER OF APPROPRIATIONS NO 14/82 (Non-compulsory expenditure)

ARCHIVES HISTORIQUES
DE LA COMMISSION
COLLECTION RELIEE DES
DOCUMENTS "COM"
COM (82) 317
Vol. 1982/0114
 ---pagebreak--- Disclaimer
Conformément au règlement (CEE, Euratom) n° 354/83 du Conseil du 1er février 1983
concernant l'ouverture au public des archives historiques de la Communauté économique
européenne et de la Communauté européenne de l'énergie atomique (JO L 43 du 15.2.1983,
p. 1), tel que modifié par le règlement (CE, Euratom) n° 1700/2003 du 22 septembre 2003
(JO L 243 du 27.9.2003, p. 1), ce dossier est ouvert au public. Le cas échéant, les documents
classifiés présents dans ce dossier ont été déclassifiés conformément à l'article 5 dudit
règlement.
In accordance with Council Regulation (EEC, Euratom) No 354/83 of 1 February 1983
concerning the opening to the public of the historical archives of the European Economic
Community and the European Atomic Energy Community (OJ L 43, 15.2.1983, p. 1), as
amended by Regulation (EC, Euratom) No 1700/2003 of 22 September 2003 (OJ L 243,
27.9.2003, p. 1), this file is open to the public. Where necessary, classified documents in this
file have been declassified in conformity with Article 5 of the aforementioned regulation.
In Übereinstimmung mit der Verordnung (EWG, Euratom) Nr. 354/83 des Rates vom 1.
Februar 1983 über die Freigabe der historischen Archive der Europäischen
Wirtschaftsgemeinschaft und der Europäischen Atomgemeinschaft (ABI. L 43 vom 15.2.1983,
S. 1), geändert durch die Verordnung (EG, Euratom) Nr. 1700/2003 vom 22. September 2003
(ABI. L 243 vom 27.9.2003, S. 1), ist diese Datei der Öffentlichkeit zugänglich. Soweit
erforderlich, wurden die Verschlusssachen in dieser Datei in Übereinstimmung mit Artikel 5
der genannten Verordnung freigegeben.
 ---pagebreak---        COMMISSION OF THE EUROPEAN COMMUNITIES
                                                                         I
        GENERAL BUDGET FOR 1982                              COM(82)317 final.
        SECTION III - COMMISSION - PART A
                                                             Brussels . 28 May 1982.
                               TRANSFER OF APPROPRIATIONS NO 14/ 82
                                     ( Non-compulsory expenditure )
                                                                                ECU
        FROM CHAPTER 100 - PROVISIONAL APPROPRIATIONS                   435 000
        TO CHAPTER 20      INVESTMENTS IN IMMOVABLE
                           PROPERTY , RENTAL-OE .BUILDINGS
                           AND ASSOCIATED CQSTS^X
                                         fV \>
        Artide 200         Rent     A;                     /m
        Itera 2000         Rent         J                                         40 000
                                 \ C4 J
        Artide 201       – Insurance                  cx°- \   P"i                    500
                                   V --        ^ . Cvv . ^
                                                      Ve     .- V /
        Artide 202         Water , ^^as , electricity and                  ;
                                                                                    4 500
       Artide 203          Cleaning and maintenance                                 6 000
        Artide 204         Fitting-out of premises                               150 000
        Artide 205         Security and surveillance of "buildings                , 5 000
        Artide 209         Other expenditure on "buildings                          1 000
                                                                                          207 000
        TO CHAPTER 22    - MOVABLE PROPERTY AND ASSOCIATED
                           COSTS
        Article 220      - Office machines
        Item 2200        – New purchases of office machines                         9 000
        Item 2203        – Maintenance , use and repair of
                            office machines                                           500
COM ( 82 ) 317 final
 ---pagebreak---                                                 Ooyv\
                                      - 2 -
Article 221       – Furniture
Item 2210         - New purchases of furniture                 77 000
Article 222      – Technical equipment and installations
Item 2220         - New purchases of technical equipment
                    and installations                          65 000
Article 223       – Vehicles
Item 2230         – New purchases of vehicles                  15 000
Item 2232         – Hire of vehicles                             1 50O
Item 2233         – Maintenance , use and repair of
                    vehicles                                     1 500
Article 225       – Documentation and library expenditure
Item 2250         – Library funds , purchase of "books           2 500
Itom 2252        – Subscriptions to newspapers and
                    periodicals                                  5 000
Item 2253        – Subscriptions to news agencies               4 000
1 1 eir. 2254     – Binding and upkeep of library books          I 000
                                                                           182 000
: 0 CH/ umR gj    ~ CURRENT ADMINISTRATIVE EXPENDITURE
Article 230       – Stationery and office supplies             10 000
Article 231       – Postal charges and telecommunications
Item 2310         - Postage and delivery charges               15 000
Item 2311         – Telephone , telegraph , telex ,
                    télévision                                 20 000
Artici e 235      – Other operating expenditure
Itera 2353        – Departmental removals and
                    associated handling                         1 000
                                                                            46 000
                                                     435 000              435 000
Tne Financial Controller approved this proposal on 12 May 19°2 in accordance
with Article 21(4 ) of the Financial Regulation and certified that the
appropriations are available .
 ---pagebreak---                                GROUNDS
1.  Introduction
In its preliminary draft budget for 1982 the Commission requested the
appropriations and posts needed to open the delegations in New Delhi
and Brasilia , which it had listed as priorities in its medium-term
programme for the opening of external offices ( communication of 22 July 1977 )
Both Parliament and the Council approved the opening of the New Delhi
delegation , and the 1982 budget authorized recruitment of the staff
required , although the appropriations were entered in Chapter 100 .
The Commission wishes to make the following transfers to finance the
opening of this delegation .
2.  Opening of the Commission Delegation in New Delhi
After the agreement between the Community and India on the status of the
delegation was signed on 23 January , a preparatory mission went to
Hew Delhi at the end of March to assess the accommodation situation there#
While it was possible to draw up fairly precise estimates for certain
budget headings , in other cases this was not so and the ori ; r > t )
appropriations (based on previous experience and calculated for six months )
should be allowed to stand .
It should be noted that most of the equipment , installations and machines
will have to be imported into India and will therefore be comparatively
expensive . Although local unskilled labour is cheap , skilled staff , who
are generally employed by local subsidiaries of foreign firms , are much
more highly paid.
                                                           i
                                                           I
                                                                  I
                                                                  I
 ---pagebreak--- 3.    HEADINGS TO WHICH APPROPRIATIONS SHOULD BE TRANSFERRED
( a ) CHAPTER 20
Article 200 :    Rent
                                                       2
The delegation and press office need about 1 200 m       for the initial
complement of eight officials and fifteen local staff.
If this space were rente^ in an office block , the annual rent would
range from 200 ECU per m ( without air conditioning ) to 350 ECU per m
 ( with air conditioning ): this is too expensive .
The Commission intends to follow in the footsteps of all the Member
States and rent a house for conversion into offices .      The rent for
such a property would not be more than 52 000 ECU per year , or
26 000 ECU for six months ; "but since advance payments are customary
the amount of 40 000 ECU originally estimated should be transferred .
Article 201 :    Insurance
The offices would "be insured "by a policy taken out in Brussels at an
estimated cost of 500 ECU .
Article 202 :    Water , gas , electricity and heating
Energy costs are only slightly lower than in Europe. At an average
annual cost of 7-5 ECU per m       the amount required for six months may
be estimated at 4 500 ECU .
Article 203 :    Cleaning and maintenance
Bearing in mind the cheapness of local labour ( for cleaning ) and the
relatively high price of more skilled labour and spare parts , the
appropriation required is estimated at 6 000 ECU ( at an annual cost of
10 ECU per m , or about half the average ).
Article 204 :   Fitting-out of premises
It was found in New Delhi that the cost of fitting out office^ (which
varied from case to case ) would be about 50 000 ECU for 150 m . The
Commission 's specific requirements ( alterations to a dwelling house ,
air conditioning , fans , generators and voltage stabilizers ) and the
usual costs mean that the amount originally requested ( 150 000 ECU ) will .
be required .
Article 205 :   Security and surveillance of buildings
                                                                I
This is difficult to estimate , but 5 000 ECU should be adequate to ensure
the safety of goods and people on the premises .
Article 209 :   Other expenditure
The appropriation requested , 1 000 ECU , is less than half the average
costs for other offices .      It is intended to cover miscellaneous expenses
associated with rental such as drainage , paths , signs , refuse disposal ,
etc .
 ---pagebreak---                                       - 3 -
 (b ) CHAPTER 22
 Item 2200 :    New purchases of office machines
 The appropriation originally requested , 9 000 ECU , is required to cover
 the import of these machines .
Item 2203 :    Maintenance , use and repair of office machines
It now seems that 500 ECU , half the appropriation originally requested ,
will "be adequate to cover maintenance contracts on these machines .
Item 2210 :    New purchases of furniture
Experience from the opening of the Bangkok Delegation in 1979 suggests
that initial purchases of furniture in 1982 should cost no more than .
76 000 ECU .
Item 2220 :    New purchases of technical equipment and installations
The appropriation originally requested of 65 000 ECU will "be used as
follows :
    Telephone mstallation                  approx . 15 000 ECU
    Telex installation                     approx.   5 000 ECU
    Two photocopiers                       approx. 25 000 ECU
    Other machines ( offset and
    machines for the Press Office )        approx . 20 000 ECU
Item 2230 :    New purchases of vehicles
Purchase of a vehicle in Europe and shipment to New Delhi .     Estimated cost :
15 000 ECU .
Item 2232 :    Hire of vehicles
A minimum appropriation of 1 500 ECU is required to cover the hire of a
vehicle and the use of taxis until the official car arrives .
Item 2233 :    IJaintenance , use and repair of vehicles
The extent of the area for which this delegation will "be responsible means
 that the official car will "be relatively heavily used . The whole of the
 original estimate of 1 500 ECU will therefore be required.
 Items 2250 , 2252 . 2253 . 2254 :  Library and documentation expenditure
 The Commission is requesting the transfer of the appropriations initially
  estimated , 12 500 ECU , so that the new delegation and press office can
 purchase an initial stock.
  ( c ) CHAPTER 23
  It ir difficult to estimate expenditure under this Chapter , especially as
  regards postage and telephone costs . The appropriations have been calculated
  on the basis of expenditure in Bangkok in 1979 » i"k s first year of operation.
  The whole of the 46 000 ECU entered in Chapter 100 should be transferred.
 ---pagebreak---                                                             ANNEX
        1982 BUDGET - APPROPRIATIONS. IN CHAPTER 100 FOR THE OFEMIEG OP
        TWO NEW DELEGATIONS I ft 19 #2
                                     CHAPTER 20
ARTICLE
                    HEADING
                                               APPROPRI­  TRANSFER  !
 ITEM                                          ATION IN   REQUESTED
                                                CHAPTER
                                                100
 2000    RENT                                     80 000    40 000
 2001    DEPOSITS                                     -        -
 201     INSURANCE                                  1 000      500
 202     WATER , GAS , ELECTRICITY AND            14 000     4 500
         HEATING
 203     CLEANING AND MAINTENANCE                 20 000     6 000
 204     FITTING-OUT OF PREMISES                 300 000   150 000
 205     SECURITY AND SURVEILLANCE OF             20 000     5 000
         BUILDINGS
                                                                           t
 206     ACQUISITION. OF IMMOVABLE
                                                                           !
                                                      -        -
         PROPERTY
 207     CONSTRUCTION OF BUILDINGS                    -        -           j
 208     OTHER EXPENDITURE PRELIMINARY                                     1
         TO THE CONSTRUCTION OF BUILDINGS                                 {
         OR TO THE ACQUISITION OF
         IMMOVABLE PROPERTY
 209     OTHER EXPENDITURE                          6 000    1 000       !
                TOTAL IN CHAPTER 20              441 000   207 000
                                                                        i
 ---pagebreak---                                             CHAPTER 22
                                     '
                                                  APPROPRI­      TRANSFER
                                                  ATION IN       REQUESTED
                                                  CHAPTER
                                                  100
                                                                                  I
                                                                                  1
ARTIGLE 220   OFFICE MACHINES
    2200      New purchases                         18 000          9 ooo         !
                                                                                  !
    2201      Replacement
                                                                                  j
    2202      Hire
    2203      Maintenance , use and reraair           2 000            500        1
              Total Article 220 ·                   20 000          £ 500
                                       i                                          ι
ARTICLE 221   FURNITURE
                                                                                  I
    2210      New mrchases-                        180 000         77 000     ì
                                                                              1
                                                                                  f
    2211      Replacement                                                         \
                                                                                  j
    2212      Hire
    2213      Maintenance , use and repair                                    1   i
               Total Article 221                   l80 000         77 000
                                                               1
                                                                                  t
                                                                                  1
ARTICLE 222
               TECHNICAL EQUIPMENT AND INSTALLATIONS           j                   *
                                                                                   !
                                                                                   I
                                                                                   ί
    2220      New purchases                        130 000         65 000          1
                                                                                   I
    2221      Replacement
    2222      Hire
                                                                                   \
    2223      Maintenance , use ajid repair
               Total Artici e.^22 '                130 000         65 000
ARTICLE 223    "VEHICLES                                                            \
                                                                                    1
                                                                                     1
                                                                                     *
    2230       Nev; purchases                        30 000        15 ooo            [
                                                                                     1
    2231       Replacement
    2232       Hire                                   3 000 1        1 500            i
    2233       Maintenance , use and repair            3 000 !       1 5C0            !
                                                                                              –
                Total Article 223 '                  36 00C         18 000
                                                                                       :
 ARTICLE 225    DOCUMENTATECI* AND LIBRARY EXPENDITURE
                                                                                         5
                                                                                         1
    2250        Library funds , purchases of           5 000          2 500              I
                "books
                                                                                          \
I 2252           Subscriptions tc newspapers and
                 η eri odies."!- s
                                                     10 000           5 000                I
Ï                Subscript! ons to news agencies        8 000         4 000                i
                                                                                •           ;
 Ι   <-Ό4        Binding and upkeep of library          2 000         1 COO
                                                                                            j
             Ì "hooks
 i               ÏSiâi . Articio 2?5, __              25_qrø __      12_SQ9 .
  !
  I
                 TOTAL CHAPTER 22                   391 000        182 000
 ---pagebreak---                                            CHAPTER 23
ARTICLE                                          APPROPRI­ TRANSFER
ITEM                                             ATION IN  REQUESTED
                                                 CHAPTER
                                                 100
  230         Stationery and. office               20 000     10 000
              supplies
   2310       Postage and delivery charges         30 000     15 ooo
  2311        Telephone , telegraph , telex,       40 000     20 000
              television
  2350        Jiiscellaneous insurance                 -         -  .
  2351        Uniforms and working clothes             -         -
                                                                        !
  2352        Miscellaneous expenditure on             -         -      1
              internal meetings                                         1
  2353        Departmental removals                  2 000     1 000
                                                                         1
  2359        Other operating expenditure                        -
              TOTAL· CHAPTER 23                    92 000     46 000
cBsessaess ::
                                          SUM'ARY
Chapter 20    Total                               441 Ό00    207 000  ¿
Chapter 22    Total                               391 000    182 000
Chapter 23    Total                                92 000     46 000
              Grand total                         924 000    435 000
 ---pagebreak---             APPROPRIATIONS IN CHAPTER 100 - PART A
                            AT 11 MAY 1982
                  trjp ■! –           an–B– wmi –i n–^
                  F1
                   ■i
                                                         ECU
1. Total provision                                     6 231 000
                • -4
2. Appropriationg "being transferred                   1 855 000
3. Appropriations remaining in Chapter 100             4 376 000
                                                                 \
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