CELEX: 51980DC0640
Language: en
Date: 1980-10-21
Title: TRANSFER OF APPROPRIATIONS No 11/80 (Non-compulsory expenditure)

ARCHIVES HISTORIQUES
DE LA COMMISSION
COLLECTION RELIEE DES
DOCUMENTS "COM"
COM (80) 640
Vol. 1980/0205
 ---pagebreak--- Disclaimer
Conformément au règlement (CEE, Euratom) n° 354/83 du Conseil du 1er février 1983
concernant l'ouverture au public des archives historiques de la Communauté économique
européenne et de la Communauté européenne de l'énergie atomique (JO L 43 du 15.2.1983,
p. 1), tel que modifié par le règlement (CE, Euratom) n° 1700/2003 du 22 septembre 2003
(JO L 243 du 27.9.2003, p. 1), ce dossier est ouvert au public. Le cas échéant, les documents
classifiés présents dans ce dossier ont été déclassifiés conformément à l'article 5 dudit
règlement.
In accordance with Council Regulation (EEC, Euratom) No 354/83 of 1 February 1983
concerning the opening to the public of the historical archives of the European Economic
Community and the European Atomic Energy Community (OJ L 43, 15.2.1983, p. 1), as
amended by Regulation (EC, Euratom) No 1700/2003 of 22 September 2003 (OJ L 243,
27.9.2003, p. 1), this file is open to the public. Where necessary, classified documents in this
file have been declassified in conformity with Article 5 of the aforementioned regulation.
In Übereinstimmung mit der Verordnung (EWG, Euratom) Nr. 354/83 des Rates vom 1.
Februar 1983 über die Freigabe der historischen Archive der Europäischen
Wirtschaftsgemeinschaft und der Europäischen Atomgemeinschaft (ABI. L 43 vom 15.2.1983,
S. 1), geändert durch die Verordnung (EG, Euratom) Nr. 1700/2003 vom 22. September 2003
(ABI. L 243 vom 27.9.2003, S. 1), ist diese Datei der Öffentlichkeit zugänglich. Soweit
erforderlich, wurden die Verschlusssachen in dieser Datei in Übereinstimmung mit Artikel 5
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 ---pagebreak--- COMMISSION OF THE EUROPEAN COMMUNITIES
GENERAL BUDGET - 1980                          COM(80)640 final
SECTION III - COMMISSION
                                               Brussels . 21st October 1980
                                             V- ?
                                              V"'
                                        V"
                       TRANSFER OF APPROPRIATIONS No 11 / 80
                          ( Non-compulsory expenditure )
     COM ( 80 ) 640 final
 ---pagebreak--- GENERAL BUDGET - 1?80
SECTION III - COMMISSION
                   TRANSFER OP APPROPRIATIONS No 11/80
                       ( Non-compulsory expenditure )
                                                                             in EUA
FROM CHAPTER 100       PROVISIONAL APPROPRIATIONS             2.125.300
TO CHAPTER 20    ,     INVESTMENT IN IMMOVABLE PROPERTY ,
                       RENTAL OF BUILDINGS AND ASSOCIATED
                       EXPENDITURE                                       C 704.500^
Article 200            Rent
Item 2000              Rent                                                 165 000
Article 203            Cleaning and maintenance                             539 500
                                              r f      -, - ,
                                             ri     r» oil
TO CHAPTER 22          MOVABLE PROPERTY AND ASSOCIATED EXPENDITURE       C  549 600J
Article 221            Furniture
                                             11 1      ■1
Item 2211              Replacements                                    x      13 000
                                                                          1
Article 222            Technical equipment frijigl installations
Item 2220              New purchases                                        429 000
Item 2221              Replacements                                           25 000
Item 2222              Hire                                                   15 200
Item 2223             Maint enanc e use and :rsp4ir                           40 000
Article 223            Transport équipaient      :      1 :
Item 2230              New purchases            .< i' n          1 "t         14 900
Item 2231              Replacements                                       /
                                                                               7 500
Item 2232              Hire                        '                           5 000
                                            p li ' ' ■          •• i >
TO CHAPTER 23          CURRENT OPERATING EXmjtflTURE                     C 871 200J
Article 230            Stationery ana office su.pplisg                      122 300
 ---pagebreak---                                   - 2 -
                                                                         in EtJA
Article 231            Postal charges and télécommunications
Item 2310              Postage on correspondence and delivery-
                       charges                                           146 700
Item 2311              Telephone , telegraph , telex , television        508 000
Article 235            Other operating expenditure
Item 2353              Departmental removals                               94 200
The Financial Controller "approved this proposal on . 9 October 1980 ' and
certified that the appropriations are available , as required by Article 21 (4 )
of the Financial Regulation.
                                                           " i
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                                           ΐ' η ? τ·
 ---pagebreak---                                          GROUSES
 A.    Purposes to which the appropriations have "been allocated
 The Commission ra-exsiained its expenditure . forecasts for 1g8© at the end ef
 Jub« and updated ■!*;«» to 4aJ» Moarat «#£• cua ifcUwt altuAtion                     repnrd to
 appropriations in Chapter 20 (immovable property investments ), Chapter 22 (movable
 property and associated expenditure ) ana Chapter 23 ( current operating expenditure )
 Where an increase in appropriations has been proposed the Commission trusts that
 the explanations given below will convince the budgetary authority that the
 expenditure envisaged is justified .
 Item 2000 :   Rent                 '
 Total appropriations for rent in the 198O budget cms to 37 494 900 EEJA .
 However only 35 010 000 EUA are entered at Item 2000 the remainder , via .
 2 484 900 EUA , appearing in Chapter . 100 .      ;
 The latest estimâtes put total expenditure fpr 198O at 35 175 000 EUA.
 The Commission therefore proposes that the budgetary authority should transfer                 -
 165 000 EUA to this item .
Expenditure on rent has proved lower than, thei initial estimates in the preliminary
draft budget for 198O ( 38 620 500 SUA ) for the following reasons :
- taxation of rents in Belgium                -                            - 615 000 EUA
- changes in exchange rate of the EUA                    " n'              –: 520 000 EUA
– retention of London Information Office              1 * l: "             j. 400 000 EUA
– reduction in requirements due to minimal increase
   in staff and miscellaneous savings (delayed budget
   vote , delay in the completion of work in the Jean '
   Monnet Building, Luxembourg)                  i : fi           1
                                                                      _ ' 1 , 910 500 EUA
Article 20 js    Cleaning and maintenance
                                         "       !l ry         ;1
The proposal to increase appropriations usdar this Article to 8 485 000 EUA by
transferring 539 500 EUA from Chapter 100 is baead on the following calculation
Un EUA ; s                                          '"       , r:
                     i ''                              :! M ;j          ;; î
- Current expenditure in 1 979s                        i ,                      7 150 000
- Additional expenditure in 19QO:                           r                   <j 335 qqq
     increase in costs ( 7-5%)                    "!       "$40 000    I ! :
     Square de Meeus Building for a full year ' r             200 0G0  II f
     Jean Monnet Building, Lmcembouf-g                        275 000
     Offices abroad for full year and.                     "
     premises       , ;                              ■ ■ !• -^ q QQQ
     Additional cleaning and gradual              • ; • n ,,
     refurbishing of premises following         .*         tl ,
     transfer to Square de Maeus                 ] p "l >00 000
 ---pagebreak---             !                          - 2 -
            i                          ;
            ,   .                            j
            ! 1 .               .            1
                                          '1            ' i
                                          1
                                           n ri     H n •
                                                      !
    • Replenishment of stocks of spare :                                                             .
      parts; and additional expenditure :                 i           r■ •
                                                                      I                            t
      on new maintenance contracts              ^             180 000
      Total appropriations required                                                     8 4^5 000
          • '                                     ,            -I i ii / .i . ; I V . V   \ /' y i'LC : \s'^< rCf
Item 2211 :       Furniture replacements
 The Commission proposes an increase of 13 000 EUA in this appropriation ,
"bringing it from 50 300 EUA to 63 300 EUA, This is the latest
  estimate of the cost of completing the programme for the replacement
 of furniture "badly damaged in the course of frequent departmental
 removals*                                i                 1
 Item 2220 :'     Technical equipment and 'installations -"new -purchases
 The Commission has already spent 476 000 EUA from Item 2220 to meet
  expenditure relating to hire of this type of equipment ( see Item 2222
"below ). The Commission would ask the "budgetary authority to raise
 the appropriation for this item to 1 310 000 EUA "by; means of a
 transfer of 429 000 EUA to enable it to carry out the new purchases
 programme drawn up in the light of appropriations entered in the
 1980 "budget (l 366 000 EUA ), It will "be noted that a saving has
"been effected here.
 Item 2221 :,     Technical equipment and installations - replacements
 The appropriation for this item in the 1930 "budget^ (500 000 EUA ) has
 "been reduced to 163 000 EUA to feed Item -2222 ( see- "below). The
 planned replacement programme has "been cut "back accordingly.
 However , the Commission would like to supplement this scaled-down
  prograjnme "by means of an additional appropriation of 25 000 EUA,
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 ---pagebreak---                                   - 3 -
Item 2222 :   Technical equipment and installations - hire
The Commission has already increased appropriations under this
item from 1 167 000 ©IA to 1 976 SCO EUA lay                 of tr&nefers
within Article 222 , anticipating that the deductions made from the
appropriations of Items 2220 and 2221 to meet immediate needs
( see above ) would he purely temporary.
Expenditure under Item 2222 is continuous "by definition.            The
latest forecasts for the full year are as follows ( in EUA ):
– Expenditure m 1979                                                     947 000
– Additional expenditure in 1980 :      / -                            1 045 000
   • price increase (7«9/°)                             75 000
   • photocopying fees ("being charged
      to this item for the first time
      following inter-institutional .      ■:
      harmonization )                     r'           520 000
   • message switching ( transmission
      of incoming telexes )               r            130 OOO
   •  extension of text processing                     150 000
   •  text processing in Luxembourg                     50 ooo
 , •  new offices abroad in 1980 and.
    . offices opened in 1979 for full year              20 000
   • various minor installations and      ·: Π
      increased photocopier hire          n            100 000
      Total appropriations required                                    1 992 ooo
A further transfer of 15 200 EUA is needed , tc bring the appropriation
to this level ,           ^                                -
Item 2223 s   Technical equipment and installations – maintenance , use
              and repair
Expenditure in I98O is estimated as follows 1 '(in EUA)s ""           1
- Expenditure in 1979 -               -            . ,                   409 000
- Additi onal expenditure in I98O :                             ,        167 000
   • Price increase                                     32 000
   • Message switching ( transmission      : II -1
      of incoming telexes )                             50 000
   • Text processing                                    35 000
   • Increase in number of appliances
      to be repaired ( including
      telecommunications equipment for
      new buildings )                                   50 000
Total appropriations reouired                                            576 000
 ---pagebreak---                                                4
The Commission has already increased "the appropriation under this
item to 536 000 EUA to meet immediate needs* It now proposes that
the "budgetary authority should approve the additional transfer
required , viz. 40 000 EUA.
Item 2230 :              Transport equipment - new purchases
The situation with regard to this item has teen affected "by the
low level of appropriations entered under item 2231 for I98O
( see "below ).! The transfer of 14 900 EUA is-designed to bring
the appropriation for item 2230 "back to its original level
( 53 500 EUA ) "before the Commission drew on it to meet a pressing
need for replacement vehicles .
The appropriation will "be used as originally planned for new
Information Offices .
Item 2231 :              Transport équipaient – replacements
                - '                                 1 ' f!       r;        : :
The Commission has a fleet of about 125i cars (plus 26 utility vehicles ).
Assuming that a car in constant use has to "be replaced after six years
the Commission should ideally "be in a position to replace about
20 cars a year.
                .
The appropriation entered in the 1980 IradgSt (42 100 EUA ) is derisory
when compared with actual needs.                          • n '           1 I
The transfer requested for this item (7; 5j00 EUA) willi raise the total
appropriation for I98O to 83 500 EUA , allowing the Commission to
replace 11 cars.                                      I n :
Item 2232 :              Transport equipment - hire
               ■ ■!                                1: h . 1                 -r
The transfer of 5 000 EUA proposed by the Commission would bring the
appropriation for this item to 36 800 EUA , which is still less than
expenditure in 1979 (38 470 EUA).                  "
                                                        r
                                                        «"> r>   r»              *
                                                   1 ■ 1 •          ■ "  :
However considerable savings have been made in this area bearing in .
mind the increase in tariffs and the use of taxi services to make up ,
in part at least , for the discontinuing of! home stand-by duty for
drivers .            <
            *        1                 .                       .                   -
              ;   ! l  '       .         ■          "•
The Commission has had to draw on the appropriations of
                                                                  •     •    I
Article 230 to pay invoices relating to postal charges on
correspondence ( see Item 2310 below) arid telacOEHmmicat i0*18
( see Item 2311 below) in anticipation. , of the budgetary authority
                                                   π
                                                                               Ν
 ---pagebreak---                                - 5 -
subsequently autnonzing its reinstatement . Because the purchase
of office supplies has been postponed , stocks are now reduced
to an extremely critical level .
Appropriations under this item , now standing at 2 820 000 ETJA ,
must "be raised to at least 2 942 300 EUA (+ 122 300 EUA ).          It will
be seen that a saving has been made in comparison with expenditure
in 1979 (2 956 000 EUA ) and. appropriations in the 1980 budget
(3 506 100 EUA ). '
Item 2310 ?  Postage on correspondence and delivery charges
Expenditure in 1980 is estimated as follows ( in EUA ): ,
– Expenditure in 1979                                      3 167 000
– Additional expenditure in 1980 :                             363 000
   • Increase in the volume and                            t • ,
     cost of the diplomatic bag service         1 100 000
   • Increase in postal rates ( 7*450              233 000
   • New offices abroad in 1980 and
     new offices abroad in 1979 for
     full year                                    , 30 000         '
Total appropriations required                              3 530 000
It should be noted that this figure make's no allowance for increased
traffic .                                     nil
The appropriation in the 1980 "budget (3 203 300 EUA ) has already been
increased to 3 383 300 EUA by means of a transfer approved by the
Commission ( see Article 230 above ).    It is proposed that the budgetary
authority should now authorize a further transfer of 146 J00 EUA.
Item 2311 :   Telephone , telegraph , telex ,: television
As with the foregoing item , telecommunications expenditure is fluid ,
i.e. , it does not depend on one-off measures arising exclusively
from the Commission 's power of decision.
For this reason estimates of expenditure are based on actual
expenditure in the last financial year and the trend already established
for 1980.
 ---pagebreak---                                                                                 r
                                                                                i
                                          - 6 -
                                                                                 f
– Expenaiture in 1979                                             6 015 000 EUA   |
– Additional
-  Addiiional expenditure in 19&Q    19Ô0                         1 010 000 EUA
   . Increase in charges ( 10fo  lOJo )            600 000 EUA
   • Increase in traffic ( 6.5^) 6.5$ )            390 000 EUA                     1
   • New offices abroad and offices
      ooened in 1979 for full year
      opened                         vear            20 000 EUA
Total appropriations required                                     7 025 000 EUA
Present appropriations must therefore "be increased by 50° 000 EUA .
Item 2353 ;    D ep artra ent al r em oval s
The Commission proposes that the budgetary authority should transfer
94 200 EUA to this item - Allowing for the increase already approved
"by the Commission , the final appropriation for this item for I98O
would then "be 1 014 000 EuA .
 Since this item covers one–off expenditure , there is no direct link
between total expenditure in successive financial years . Actual
 expenditure is determined "by the transfer of departments to new
"buildings . Generally speaking, the increase in cost will reflect the
 increase in labour costs®                               ,
B.    Source of appropriations
Chapter 100 ( provisional appropriations ) in the 1980 budget includes :
        2 484 900 EUA under Item 2000 :         rent
          o57 000 EUA under Article 204 :         fitting*~crut of premises .
 The Commission lias already submitted a transfer of appropriations
 proposal (No 5/80 ) to meet the cost of alterations to premises to
 hoiia 9 a 14-^.aa Commission ( GOIl(8c)519 final }»
 ---pagebreak---                                 - 7 -
If this proposed transfer ( 309 000 EUA ) is deducted , an
 appropriation of 2 832 900 EUA remains available for Chapter 20.
 The Commission proposes that the "budgetary authority should deduct
 the overall appropriation of 2.125.300 EUA which is a subject of
 this transfer of appropriations proposal from this amount .
The Commission would add that total expenditure relating to the
 chapters concerned remains within the ceiling fixed "by the 1980
"budget and that no additional resources will "be required.
 ---pagebreak---                                                                                                Annex
                              CHANGES IN APPROPRIATIONS IN 1980
 Article                                Transfers                         Transfers proposed            Approps
     or        1980 "budget             decided on"                          to the                        after
   Item            %      '        i   by the Commission                 "budgetary authority           transfers
  2000          3$ . 010 . 000
                                                     H r»   ri r ,
                                                                     \ +■
                                                                     I
                                                                                165.000                35.175.OOol
                                                                       ,
  203               7.256.900        +     688.600                        +     539.5.00                8.485.000
           i
                       i
                                         %
  2211                    50.300                                          +      13.000              |      63.300
I 2220               1.366.000             476.000                        +     429.000                  1.319.000
  2221                   500.000           337.000    ' " "               +      25.000              I     188.000
  2222               1.167.600       +     809.200                        +      15.200                  1.992 . 000
  2223 ...               450.000     +      86.000                        +      40.000                    576.000
  2230         ...        53.500            14.900                        +      14.900                     53.500
                                                     n i   i
  2231                    42.100     +      33.900                        +       7.500                     83.500
                                                    π   π  «ο
  2232         '',j       30.800     +       1.000                        +       5*000
                                                                                         '1
                                                                                                            36.800
  230           ' 3.506.100                686.100                 i      +     122.300                  2.942.300
             I       i         \
  2310               3.203.300       +     180.000                 !      +     146.700            1     3.530.000
                                                                   i                               i
  2311               6.143.000       +     374.000             . i        +     508.000                  7.025.000
                                                                    I
  2353                   793.900     +     125.900                        +      94.200     -•           1.014.000
                                                                     1
                                                 Total , , ^                2.125.300
                                                                              '    ■' -•    .       ,
 ---pagebreak---                        APPROPRIATIONS Uf CHAPTER 100
                          ON 22 SEPTEMBER 1980
                                                                                           EUA
r               :       .      -         - 1 Total appropriations I Total appropriations I
                                       :     for commitments             | for payments       |
1. Total appropriations                             75 093 900                  51 693 900
2. Appropriations "being transferred                   6 209 000                 3 209 000
3. Appropriations remaining in Chapter 100          68 884 900                  48 484 900
                                              1 }        :'
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