CELEX: 51982DC0406
Language: en
Date: 1982-06-21
Title: TRANSFER OF APPROPRIATIONS No 25/82 (non-compulsory expenditure)

ARCHIVES HISTORIQUES
DE LA COMMISSION
COLLECTION RELIEE DES
DOCUMENTS "COM"
COM (82) 406
Vol. 1982/0136
 ---pagebreak--- Disclaimer
Conformément au règlement (CEE, Euratom) n° 354/83 du Conseil du 1er février 1983
concernant l'ouverture au public des archives historiques de la Communauté économique
européenne et de la Communauté européenne de l'énergie atomique (JO L 43 du 15.2.1983,
p. 1), tel que modifié par le règlement (CE, Euratom) n° 1700/2003 du 22 septembre 2003
(JO L 243 du 27.9.2003, p. 1), ce dossier est ouvert au public. Le cas échéant, les documents
classifiés présents dans ce dossier ont été déclassifiés conformément à l'article 5 dudit
règlement.
In accordance with Council Regulation (EEC, Euratom) No 354/83 of 1 February 1983
concerning the opening to the public of the historical archives of the European Economic
Community and the European Atomic Energy Community (OJ L 43, 15.2.1983, p. 1), as
amended by Regulation (EC, Euratom) No 1700/2003 of 22 September 2003 (OJ L 243,
27.9.2003, p. 1), this file is open to the public. Where necessary, classified documents in this
file have been declassified in conformity with Article 5 of the aforementioned regulation.
In Übereinstimmung mit der Verordnung (EWG, Euratom) Nr. 354/83 des Rates vom 1.
Februar 1983 über die Freigabe der historischen Archive der Europäischen
Wirtschaftsgemeinschaft und der Europäischen Atomgemeinschaft (ABI. L 43 vom 15.2.1983,
S. 1), geändert durch die Verordnung (EG, Euratom) Nr. 1700/2003 vom 22. September 2003
(ABI. L 243 vom 27.9.2003, S. 1), ist diese Datei der Öffentlichkeit zugänglich. Soweit
erforderlich, wurden die Verschlusssachen in dieser Datei in Übereinstimmung mit Artikel 5
der genannten Verordnung freigegeben.
 ---pagebreak--- COMMISSION OF THE EUROPEAN COMMUNITIES
                                                   COM(82)406 final
                                                   Brussels . 24th June 1982
  GENERAL BUDGET KIR 1982
  SECTION III - COMMISSION - PART A
                      TRANSFER OF APPROPRIATIONS No 25/82
                          ( non-compulsory expenditure)
                                               !> t
                                                                          ECU
                                                 C •
                                         ^ < > Vv
  FROM CHAPTER 100 - PROVISIOMti APPROPRIATIONS                    2 400 000
  TO CHAPTER 21    – EXPENDITURE ON DATA PROCESSING
  Article 213      – Computer operations handled out 3 id e                    1 100 000
  Article' - 214   – Analysis , programming , preliminary                      1 300 000
                     analysis and special pro.jects
                     handled outside
  The Financial Controller approved this proposal on 17.6.1982               *
  in accordance with Artiole 21 (4 ) of the Financial Regulation and certified
 that the appropriations are available *
 ---pagebreak---                                                 Lcrvv ^ H - C
                                  GROUNDS
1 . The appropriations for data processing in the 19o2 budget amount to
25 million ECU , of which 22.6 million ECU are entered in Chapter 21 and
2.4 million ECU in Chapter 100 .
The appropropriations in Chapter 100 can be used ( following transfer to
the relevant headings ) only when the budgetary authority has been given
a report summarizing the restructuring plan for the data processing
departments and the measures taken to improve their operation following
the recommendations of experts consulted by the Commission in 1981 .
Details of the new organizational structure of the data processing
department and the various measures taken on the basis of the experts '
report sire set out in the Annexe
2 . The budgetary authority is requested to approve the transfer of the
2.4 million ECU entered in Chapter 100 to Chapter 21 as follows :
- Chàpter 100 :   – 2.4 million ECU
- Article 213 :   + 1.1 million ECU
- Article 214 :   + 1*3 million ECU .
 ---pagebreak---  3.   Article 213 - Computer operations handled outside
The whole appropriation of 2 438 000 ECU allocated to -this Article has
been committed .    The 1.1 million ECU requested will cover the following
 expenditure :
 (a ) Direct orate-General for Economic and F^r^£ial_Affairs__– _DG II__ . .
 533 000 ECU
For processing work by a service "bureau involving analysis of statistical
data and economic modelling, in particular :
 . evaluation of data on external trade ;
. a simulation of short–term (Eurolink) and medium-term ( COMET ) economic
    forecasting models in collaboration with the relevant authorities in the
   Member States *
(b ) JDire£t£rate^Gener,a.l for Science ,^Res^axch and Deve^ojment – DGJCII
110 000 ECU
For operating the EFOM 12C study model on energy supplies ( Council Decision
79/785/EEC ). The aim of the model is to study ways of optimizing production
capacity in the Member States on the basis of forecasts of energy demand .
(e ) Directorato-General _fo_r Re£ional_Polic^ – DG_XVI
88 000 ECU
To continue processing data for the periodic report on regional statistics
which DG XVI has to prepare for the Council under Decision 77/ 137/EEC .
(d ) Dire£toratj^General for Energy^-_JDG XVTI_
150 000 ECU
For continued work on applications for monitoring fissile materials and
the compilation of the statistics required by the International Atomic
Energy Agency in Vienna .
 ---pagebreak---                                          - 3 -
( e ) Statistical Office – SOEC
219 OOO ECU
Of which
- 175 000 ECU are for the Labour Force Survey 1981 .     As in the case of previous
surveys ( 1978 , 1979 ) concerning the structure and composition of the working
population in the Member States , the data from this survey will be used in
particular by DG II , DG VI ( Agriculture ) and DG XVI in their respective fields .
- 44 000 ECU for continued vrork on compiling the SIENA data base on external
trade on the basis of the KIMSX nomenclature . The data will be used by DG I
(External Relations ), DG II S DG III ( internal Market and Industrial Affairs ),
DG VI and DG VIII (Development ).
4 .,  Article 214 - Analysis , programming , preliminary analysis and special •projects
      handled outside
The whole appropriation of 1 874 000 ECU allocated to this Article has already
been committed .   The request for 1®3 million ECU is intended to cover the
following :
(a ) Direct^ata-Genera^ for the ^nternalJV^kej^ and ^nd^trial^Affairs^-^__DG III
- Programming for monitoring in the steel industry ( Steel III ).
Approximately 1 000 days :    330 000 ECU .
- Programming for monitoring in the textile industry .
Approximately 600 days : 160 000 ECU .
(b ) Statistical Office
- Programming in connection with CROWDS ( time series ) <,
Approximately 300 days :    80 000 EGUo
( c ) Customs Union Service
Programming for the TARIC II program .
Approximately 1 200 days : 320 000 ECU .
(d) Dire^OTate-Genera^ for EmjDlo^ent ^ ^ocial^A^fairs^and^Educat^i^nj-^JDG V
Further programming in connection with the applications for the European
Social Fund .         ,                                       '
Approximately 200 days :    66 000 ECU.
 ---pagebreak---                                        - 4 -
 ( e ) Direct orate-General for A^Í£ulture - DG_VI
 Additional programming in connection with computerization of the EAGGP
 Approximately 100 days : 30 000 ECU
 ( f) Direct orate-Genera_l £or Pers£nnel> and Administration - DG IX
 Programming relating to the development of the computerized staff
 management system ( SYSPER ).
 Approximately 450 days :     120 000 ECU
 (s) £ire£torat e-Genera^ for Regional Policv - DG XVI
Further programming for the ERDP (European Regional Development Fund ).
200 days :     55 000 ECU
( h) Dire£t£r^t&-General for Credit^^^l^v^stments^j-;_DG XVIII
Programming in connection with the computerization of ECSC accounts .
Approximately 230 days : 60 000 ECU
( i ) Dire£torate-General for Budgets – DG XIX
Programming work in connection with the computerization of the Single
Accounting Centre .
Approximately 180 days :     40 000 ECU
( j ) Miscellaneous
Additional programming for various applications involving a number of
Directorates-General (DGs VIII . VII (Transport ), IX ):    39 000 ECU .
Annexes :    The organization of data processing within the Commission .
 ---pagebreak---                                                           ANNEX 1
THE ORGANIZATION OF DATA PROCESSING WITHIN THE COMMISSION
                                                          Pa^e
Introduction
1.  Committees for the management of informatics             2
2.  Central informatics unit                                4
     2.1  Informatics planning and administration ( IPA)    4
     2.2  Quality management and internal audit              5
     2.3  Computer Centre                                    5
     2.4  Integrated information systems                     5
     2.5  Informatics engineering                            6
     2.6  Applications development                          6
3.  Data processing in the Directorate-General              7
4.  Interinstitutional cooperation
    4.1   Background                                        $
    4*2   1982 work programme of the Interinstitutional
          Informatics Committee                            10
    4.2.1   Provisional plan of cooperation for 1982       10
    4*2.2   Work Plan                                      11
    4*2.3   Annual and interim reports                     12
Annex 2                                                    13
 ---pagebreak---  INTRODUCTION
The new organizational structure reflects the present growing convergence
 of several different areas of technology .   For the first time there now
 exists a single unit encompassing data processing ( analysis , programming,
 operation of the central computers ), telecommunications (transmission of
 speech and data), and decentralized equipment which will be interconnected
via a data network (minicomputers , terminals , word processors , office
equipment , photocopiers , typewriters , teleconference equipment , etc .).
The reorganized Informatics Directorate now comprises 407 officials plus
some 190 outside staff under contract , compared with 232 officials and
58 outside staff working under the former Informatics Directorate .              v
The new Directorate 's 1981 "budget totalled 31.4 million ECU, of which 20.7
million ECU was for traditional data processing, while 10. 7 million ECU was
for the newly integrated areas (telephone system , word processing, office
equipment , etc .).
The Director of Informatics manages informatics m the Commission either
directly , through the central informatics unit , or indirectly via informatics
units in the Directorates-General . Administratively speaking, he is responsible
to the Director-General for Personnel and Administration and he reports to
the Management Committee for Data Processing in the Commission (MCDPC ).
The term "informatics " covers more than mere traditional data processing,
being used here to mean the progressive integration of means of handling
data, text , images and speech, including office equipment ( office automation),
backed by a telecommunications network ( telematics ).
1.   Committees for the management of informatics
The new committee structure is set out in Annex 2
 ---pagebreak---                                    - 3 -
The Management Committee for Data Processing in the Commission ( MCDPC )
is chaired by the Director-General for Personnel and~Administration (DG IX) .
Its members are :
– the Director-General for Information Market and Innovation (DG XIII);
– the Director-General of the Statistical Office ( SOEC );
– a representative from the Secretariat–General ;
– the Deputy Director-General for Internal Market and Industrial Affairs (DG III );
– the Director of the Informatics , Mathematics and Systems Analysis
  Department in the Joint Research Centre , Ispra Establishment .
The Director for Informatics puts before the CDIC all matters relating to
strategy , guidelines , organization , planning and budgets .
The CDIC is assisted by two main committees at Director level :
– the Users' Committee ;
– the Information Technology Committee ( ITC ).
The Users' Committee is chaired by the Director for Informatics and comprises
the officials in charge of data processing in each Directorate-General ,
the heads of projects and members of the Informatics Directorate and of
the Management and Organization Division.
Meetings of the Users * Committee are organized by the Informatics Planning
and Administration Department ( see 2.1 ) and cover matters concerning users ,
such as planning, priorities , budgets and projects .
Since the Users' Committee is too large to be able to hold regular meetings ,
rules will be made to allow restricted meetings of members who share a common
interest in a particular area , with ,a fixed agenda . The rules will be modified
as the problems relating to informatics change so as to keep the time spent
on meetings to the bare minimum .
 ---pagebreak---                                      - 4 -
 The Information Technolo^ Committee is an advisory committee and reports
 to the MCDPC and the Permanent Nucleus on Industrial Innovation . It is
 chaired "by the Director for Informatics and comprises :                   i
 – the Director of the Informatics , Mathematics and Systems Analysis
   Department at the JRC Ispra Establishment ;
 – the Director of Industrial Affairs II ( telematics , data processing,
   telecommunications , transport and public contracts ) in DG III ;
– the Director for Information Management in DG XIII .
The task of the ITC is to make recommendations on technological questions
concerning guidelines oh distributed systems , bearing in mind the objectives
of industrial policy , research and innovation and the needs of internal
users . It provides coordination between the IHSIS project and the Commission 's
distributed network .
It is supported by the Standards Committee , which is chaired by the Director
of the Informatics , Mathematics and Systems Analysis Department at the JRC
Ispra Establishment , and by other working parties set up as and when need
dictates .
2.   Central Informatics Unit
The Informatics Directorate ( IX-E ) under Mr De Backer currently comprises
the following Divisions and Specialized Departments :
                                           >
2.1   Informatics Planning and Administration ( IPA)
The Specialized Department for Informatics Planning and Administration is
responsible for drawing up plans and budgets in collaboration with the
officials in charge of data processing in the DGs . This includes monitoring
the management of major projects .
Its responsibility for budgetary control entails ensuring that resources
are properly allocated within the Directorate and it deals with the legal ,
 administrative and commercial aspects of purchasing.
 Its areas of activity are thus :
– planning and budgets ;                                                      i
– contracts and management of appropriations ;
 – Users   Committee .
 ---pagebreak---                                     _ 5 -
2. 2  Quality management and internal audit
The task of this unit is to analyse the quality of work, done by outside
firms and the performance of the datar-processing departments in the Commission.
It carries out random checks on the level of service , security and internal
controls . The purpose of these analyses and checks is to produce
recommendations designed to stimulate and improve the organization.
The Division also deals with complaints from user departments which cannot
be settled on the spot . This type of work will frequently require consultants
to be called in and will involve only a small team of officials .
2.3   Computer Centre
The role of the Computer Centre m the context of a distributed network
is to provide users with a powerful computing capacity , supplying CPU
time and associated services on an individual contract basis .
These services include data collection, applications management , and user
support for the basic software and packages supplied by the Centre .
Distributed processing activities themselves are no longer the responsibility
of the Computer Centre .
The Centre 's main areas of responsibility are as follows :
– production ;
– configurations and operating system ;
– job management and data collection*
2.4   Integrated information systems
The integration of informatic services in the user 's environment requires
a single organizational unit able to provide the natural operational
interface for the decentralized data-processing departments in the user
DGs . This Division will be responsible for implementing the plan for a
distributed network in close collaboration with the data processing"
managers in each DG , the Management and Organization Division and the
Informatics Engineering Division . Its activities also cover telecommunications ,
telematics , office automation, minicomputers and documentary data base support
as well as promotion, motivation, manpower support and direct assistance to
users .
 ---pagebreak---  This new Division has teen created to "bring "together several previously
 separate units . Accordingly , a temporary organizational structure has
 "been set up . A more fully integrated structure will "be developed by stages .
  It comprises the following sections :
 - management , projects , promotion;
 - télécommunications Brusse1s/Luxembourg;
 – decentralized equipment ;
 – European Communities Information and Documentary Research Centre ( CIRCE ).
 2.5 Informatics engineering                                               j
 This Division provides the infrastructures for hardware and software .
 It is responsible for design, planning, defining specifications and
 implementing standards for network architecture and equipment . It is
 concerned with the promotion of software development methods and aids
,and the creation of basic software . The Division provides technical
 back–up for the Integrated Information Systems Division and has technical
 responsibility for all users in the Commission. It also services the
 Information Technology Committee .
The Division 's work falls into four areas :
– network and central or distributed processors ;
– software development and applications aids ;
– office automation and documentary systems ;
– digital–based systems .
 2.6   Applications development
 The Applications Development Department is responsible for the design,
 implementation and maintenance of all applications which are to be developed
 centrally ( including systems analysis and programming). The services to be
 provided and the manpower to be assigned to implement them will be laid down
 in an internal contract with the users .
 ---pagebreak---                                          - 7 -
Thin depart men t cover ;; throe areas :
- jiilmi ni:;trati vc   utal f systems :
– monitoring systems ;
- financial instruments .
3.    Data processing in the Directorates-General
In consultation with the Director for Informatics and. the Management and
Organization Division , ' each Directorate-General will formally set up a local
data-processing unit , the size and responsibilities of which will depend on
the user 's needs , the computer staff available in the DG and the level of
preparation .
The minimum level will be a data-processing coordinator , a task which can
be taken on by the Director–General 's assistant if no–one else is available .
In Directorates-General with a sizeable information infrastructure , an
information systems manager could be placed in charge of local operations and
day-to-day management of applications within the Directorate-General . In
this case , he must be given authority over the computer staff in the DG in
order to be able to perform his task . In Directorates-General where there
are various related groups of users , an official could be given responsibility
for each group ( in DG IX , for example , applications for personnel matters are
entirely different from applications for language staff).
The official responsible for information systems ( from the DP coordinator to the
information systems manager) acts under the authority of the Directorate-General
as a link between the users in the DG and the central data-processing departments
on all important questions such as plans and budgets , projects , systems
implementation , monitoring of operations , and complaints .
He is responsible for all local data^-processing activities and for their
development in line with the guidelines on distributed data processing.
 ---pagebreak---                                         - δ -
 He represents his Directorate-General for both these areas on the
 Users *   Committee .
 The respective responsibilities of the decentralized unit in the DG and!
 the central informatics unit will be worked out along the following lines :
 - The decentralized unit operates within the Directorate-General to meet
    users 1 needs but is answerable to the Informatics Director for the
    following:
    •   standard of work "->
    .   compliance with centrally agreed guidelines ; •
    .  observation of approved performance standards .
    Informatics Planning and Administration ( IPA) and Quality Management and
    Internal Audit will provide the wherewithal for operational management
    and control .
– Operators for the equipment installed in the DG will be provided by the
   decentralized unit or by the users .
– The day-to-day management of data–processing applications , including the
   transmission of work to the Computer Centre ( managers ) will preferably be
   carried out by the decentralized unit in the DG as soon as the review of
   applications design and computer planning makes this possible .
– Changes to and maintenance of applications may be carried out by the
   decentralized unit in the DG on condition that it is large enough to justify
   the " headcount " and has the necessary skill and management infrastructure
   to ensure continuity.
– The dataz-processing staff who provide the decentralized data processing
   infrastructure , the basic software functions and the applications for the
  various Directorates-General or infrastructure type projects ( e.g. those
   providing a service designed to meet the requirements not just of a
   single application but to create an environment of general value to a
   group of users ) will be supplied by the central departments .
– As there will be trained specialist staff in both the DGs and the central
   departments , there will have to be sufficient mobility to make sure that
   the right person is allocated to the right job. This will have to be
   borne in mind when it comes to planning career structures , assessing
   merits and promotions .
 ---pagebreak---                                     -9 -
4.    Interinstitutional cooperation
4.1    Back ,r/,-round
In 1981 Parliament adopted a Resolution ( 7588/81 – 18 June 1981 )
proposing the creation of an interinstitutional data-processing agency
( rapporteur : Mr Kellett–Bowman) .
On 8 December 1981 Mr 0' Kennedy, the Member of the Commission responsible
for Personnel and Administration , informed Parliament of the Commission 's
initial response to the Resolution , noting in particular that :
- the Commission had requested the Interinstitutional Informatics Committee
   ( IIC) to examine Parliament 's Resolution.  (This Committee was set up in
   October I98O by the Heads of Administration in the institutions to improve
   cooperation in the data-processing field.)
- the IIC 's conclusions were submitted to the Heads of Administration in
   September I98I . They agreed in all respects with the Commission 's view
   that although the creation of an interinstitutional data-processing agency
   might present a number of advantages ( economies of scale , avoidance of
   duplication of effort ), a large number of problems remained unsolved
   ( danger of a centralized agency too far removed from users ; difficulty of
   assigning priority to jobs ; need to define centralized activities and
   those which should remain the responsibility of the separate institutions ;
   consequences for the agency of the shift in technology towards distributed
   data processing) .
In view of the unresolved problems , the Commission proposed that :
- its reply should be regarded as provisional , pending the results of a
   detailed study of the problem due to be completed by the end of 1983 ;
- until the results were available , cooperation between the institutions
   should continue via the Interinstitutional Committee ( IIC) as regards
   matters which , within the Commission , are the responsibility of the
   Director for Informatics and via the INSIST Committee as regards
   questions relating to the INSIS projeot .
*IKSIS : Interinstitutional Integrated Services Information System.
 ---pagebreak--- The Informatics Directorate is actively involved in the INSIS project .
It has representatives in the steering group , the working party and
oach of the fivo sub-groups (two of which are chaired by an official            (.
from the Directorate ).      It also plays an important part in experimental
IIJSIS projects , acting as a guinea' pig to provide experimental data
for the BTSIS team before projects are extended to cover ordinary users .     •
4.2      1982 Uork Profcramme of the Interinstitutional Informatics Committee
In 1981 the Committee drew up a report setting out seven concrete recommendations
for strengthening interinstitutional cooperation :
- the application of interinstitutional rules for data processing ;
- the definition of a policy on contracts ;
- the creation of an Information and Documentation Centre on data-processing
    policies and applications in the Community institutions ;
- definition of a project structure for interinstitutional applications and
    infrastructure problems ;
- definition of the system for exchanging services between the institutions ;
- the simultaneous review of the data-processing budgets ;
- the preparation of an annual report to the budgetary authority.
The Committee 's report was approved by the Heads of Administration .
4 . 2. 1 Provisional -plan of cooperation in 1982
In the absence of the necessary resources to set up the Information and
Documentation Centre , the institutions have decided on a provisional plan for
cooperation in 1982 , involving the following :
- the regular circulation of documents ;
- consultation of the Committee before any decision by an institution with
    an interinstitutional impact ;
- drafting new recommendations .
 ---pagebreak---                                  - 11 -
4.2.2    Wcrk plan
The Committee plans to hold six meetings in 1982 . __ In line with the
above recommendations , the agenda for each meeting will regularly
 include the following three items :
- decisions taken by the institutions regarding data processing
   which require the Committee * s approval ;
- the discussion of recommendations submitted by the institutions on
   the basis of working documents ;
- a progress report on interinstitutional projects .
The institutions will draw up recommendations mainly on the following :
- the organization of distributed data processing ;
- the choice of programming languages and the technical conditions for
   exchanging programmes ;
- standards ( networks and protocols) ;
- the introduction of systems for exchanging services between the
   institutions ;
- drawing up specifications ( including specifications for the choice of
   electronic office equipment ) ;
- the presentation of the data-processing budget ;
- the coordination of user training.
The interinstitutional projects whose progress the Committee intends to
monitor together with those responsible ares
- INSIS ( Mr Valentin and Mr Davis ) ;
- CELEX (Mr Wathelet ) ;
- CEDHT ( Mr Wathelet ) ;
- Parliamentary Questions ( Mr Cencioni ) ;
- SYSPERS (Mr Souillart ) ;
- the computerized production of the budget (Mr Tonh'ofer).
 ---pagebreak---                                  - 12 -
 4.2.3  Annual and, interim reports
 The Committee will prepare for the Heads of Administration :
 - an interim report in July , which will take stock of the position
   before the end of the 1983 "budget procedure ;
– in December , the annual report requested by the budgetary authority.
The annual report will set out the results of the work done in the six
meetings , and the recommendations adopted by the institutions during
the course of the year and will summarize the information collected on
the progress of interinstitutional projects and decisions by the
institutions .
The annual report will also take stock of ideas on the plan to set up
a Data-processing Agency , provided that the Heads of Administration
confirm this item as part of the Committee 's terms of reference after
reviewing the question.
 ---pagebreak---                                    ORGANIZATIONAL STRUCTURE OP COMMITTEES ON DATA PROCESSING
                                                                   GROUP OP COMMISSION
                       COMMISSION                                        MEMBERS ON
                                                                   INDUSTRIAL INNOVATION
INTERNAL DATA     PROCESSING                                                            INNOVATION
                I      u                                            I
               ik                                                                >ik
                                                                     PERMANENT NUCLEUS ON
         MGDpc                                                     - INDUSTRIAL INNOVATION
                                                                 } ( INCLUDING INNOVATION
                                                                         IN TELEMATICS )
         H?»                                       k-           4
       COMMITTEE                       COI#IITTEE                     STEERING COMMITTEE            . PROJECTS
                                           i
                                                                            INS IS
                                       STANDARDS                        WORKING PARTY
                               OTHER WORKING PARTIES                               INSIS sub-groups
 ---pagebreak---           APPROPRIATIONS IN CHAFTER 100 - PART A
             •  SITUATION ON 17 JUNE 1982
1. Total allocation                              6 231 000
2. Appropriations being transferred              2 290 000
3. Appropriations still available in Chapter 100 3 941 000