ENTRY.
3
B)
CONTRACTOR'S PERSONNEL ARE INDIVIDUALLY RESPONSIBLE FOR MAINTAINING
CURRENT VISAS AND COMPLYING WITH ALL REGULATIONS INCLUDING PENALTIES (IF ANY) TO
RENEW EXPIRED VISAS.
IF THE VISA EXPIRES IN INDIA, RELIANCE WILL PROVIDE
ASSISTANCE TO RENEW THE SAME.
[***].
HOWEVER, ALL EFFORTS TO BE MADE BY THE
CONTRACTOR THAT SUCH AN EVENTUALITY DOES NOT ARISE.
C)
CONTRACTOR'S PERSONNEL ARE INDIVIDUALLY RESPONSIBLE FOR MAINTAINING THEIR
INOCULATIONS CURRENT.
INOCULATIONS SHOULD BE SCHEDULED SUFFICIENTLY BEFORE THE
TRIP SO THAT ANY SIDE EFFECTS WILL BE OVER PRIOR TO THE TRIP.
D)
CONTRACTOR'S PERSONNEL SHALL COMPLETE THE PROGRAM TRAVEL AUTHORISATION
FORM IN ATTACHMENT 1.
THE APPROVAL OF CONTRACTOR PROJECT MANAGER AND RELIANCE
PROJECT MANAGER SHOULD BE TAKEN IN ADVANCE PRIOR TO ANY PROJECT TRAVEL-TAKING
PLACE (INTERNATIONAL AND DOMESTIC).
ALL TRAVEL SHOULD BE AT THE MOST ECONOMICAL
RATES POSSIBLE.
THE APPROVAL TAKEN SHOULD INCLUDE A FULL DESCRIPTION OF PURPOSE
OF THE BUSINESS VISIT INCLUDING NAME(S) OF PEOPLE BEING VISITED
E)
THE PROGRAM TRAVEL AUTHORISATION FORM SHALL BE DIRECTED TO MR. PRAKASH
BAJPAI IN ADVANCE OF TRAVEL.
UPON RECEIPT MR. GOENKA SHALL EITHER APPROVE OR
DENY THE TRIP, SIGN THE FORM WITH HIS DISPOSITION.
MR. N.V.S. MENON SHALL FAX
THE APPROVED FORM TO CONTRACTOR'S CONTACT PERSON VIA FAX AND ALSO INFORM THE
TRAVELER BY EMAIL OF THE DECISION TAKEN.
F)
FOR TRAVEL TO INDIA:
I.
ON RELIANCE'S APPROVAL OF THE PROGRAM TRAVEL AUTHORISATION FORM, TRAVEL
PLANS AND PASSPORT DETAILS OF THE TRAVELER (AS PER ATTACHMENT 2) SHOULD BE
E-MAILED AND FAXED TO RELIANCE'S TRAVEL COORDINATOR [***] FOR PREPARATION OF
PREPAID TICKET ADVICE (PTA) AND MAKING PICK-UP AND STAY ARRANGEMENTS IN MUMBAI.
II.
RELIANCE'S TRAVEL COORDINATOR SHALL ARRANGE FOR TWO WAY PTA TO BE ISSUED
AND ADVISE THE PTA NUMBER AND THE AIRLINE(S) TO CONTRACTOR'S CONTACT PERSON VIA
FAX AND ALSO TO THE TRAVELER BY EMAIL.
TRAVEL WILL BE BY [***].
UPON ARRIVAL
THE RETURN LEG OF THE TICKET HAS TO BE EXCHANGED FOR A TICKET ISSUED IN INR.
III.
USING THE PTA NUMBERS THE TRAVELER MAY EITHER OBTAIN THE TICKET AT THE
AIRLINE OFFICE OR HAVE THE TICKET ISSUED AT THE AIRPORT ONE HOUR BEFORE
DEPARTURE.
THE TICKET SHOULD BE ISSUED AND COLLECTED PRIOR TO THE ORIGINAL
JOURNEY DATE.
IV.
ALL TRAVELERS SHOULD INDICATE THE DATE OF TRAVEL AT LEAST [***] IN
ADVANCE.
BOOKINGS WILL BE DONE BY THE AIRLINE OF CHOICE DEPENDING ON SEAT
AVAILABILITY.
RELIANCE MAY AT ITS DISCRETION CHANGE THE AIRLINE IN CASE SEATS
ARE NOT AVAILABLE FOR THE DATE(S) IN QUESTION.
4
V.
PICKUP ARRANGEMENT FOR ALL THE TRAVELERS SHALL BE MADE BY RELIANCE.
THE
DRIVER OF THE VEHICLE ASSIGNED SHALL STAND OUTSIDE IMMIGRATION CLEARANCE AREA
WITH A PLACARD DEPICTING THE NAME OF THE TRAVELER.
THE TRAVELER SHALL ASK THE
DRIVER TO PRESENT A WELCOMING LETTER.
THIS LETTER IS FROM RELIANCE THAT
WELCOMES YOU TO MUMBAI AND REFERS TO YOU BY NAME.
IF THE DRIVER CAN NOT PRESENT
ONE, THEN HE IS NOT THE DRIVER HIRED BY RELIANCE AND YOU ARE NOT TO PROCEED
ANYWHERE WITH THAT PERSON.
THIS IS