LIQUID COFFEE .
12 . CERTIFYING AGENCIES SHALL MAINTAIN RECORDS OF ALL CERTIFICATES OF ORIGIN IN FORM O WHICH THEY ISSUE FOR A PERIOD OF NOT LESS THAN FOUR YEARS . SUCH RECORDS SHALL BE MADE AVAILABLE TO THE EXECUTIVE DIRECTOR ON REQUEST .
13 . EACH EXPORTING MEMBER SHALL FURNISH TO THE EXECUTIVE DIRECTOR ANY INFORMATION HE MAY REQUEST IN CONNECTION WITH EXPORTS OF COFFEE COVERED BY CERTIFICATES OF ORIGIN IN FORM O INCLUDING PORT RECORDS , CUSTOMS RECORDS , CONTRACTS AND OTHER COMMERCIAL DOCUMENTS . THE EXECUTIVE DIRECTOR MAY ESTABLISH A PROCEDURE FOR THE INSPECTION OF SUCH INFORMATION .
RULE 6
EXPORTS OF COFFEE TO NON-MEMBERS
1 . SUBJECT TO THE EXCEPTIONS DESCRIBED IN PARAGRAPH 10 OF THIS RULE EVERY EXPORT OF COFFEE FROM ANY MEMBER TO ANY NON-MEMBER SHALL BE COVERED BY A VALID CERTIFICATE OF ORIGIN IN FORM X COMPLETED AND ISSUED IN ACCORDANCE WITH THESE RULES .
2 . ALL BAGS OR OTHER CONTAINERS SHALL BEAR AN ICO IDENTIFICATION MARK IN ACCORDANCE WITH THE PROVISIONS OF RULE 4 .
3 . PRODUCING MEMBERS SHALL ENSURE THAT ALL BAGS OR OTHER CONTAINERS IN SHIPMENTS DESTINED DIRECTLY OR INDIRECTLY TO NON-MEMBERS ARE CLEARLY MARKED " NON-MEMBER " IN BOLD RED LETTERING .
4 . THE ORIGINAL AND THE FIRST COPY OF EACH CERTIFICATE OF ORIGIN IN FORM X SHALL BEAR THE CACHET OF THE CUSTOMS SERVICE OF THE ISSUING MEMBER . THIS SHALL BE APPLIED BY THE CUSTOMS SERVICE WHEN IT IS SATISFIED THAT EXPORT IS ABOUT TO TAKE PLACE . ORIGINALS OF CERTIFICATES OF ORIGIN IN FORM X SHALL BE WITHDRAWN AND , TOGETHER WITH THE FIRST COPY OF EACH CERTIFICATE AND A COPY OF THE RELEVANT BILL OF LADING , SHALL BE SENT BY THE SAFEST AND QUICKEST POSSIBLE MEANS TO THE ORGANIZATION BY THE ISSUING MEMBER AS SOON AS POSSIBLE AND IN ANY CASE WITHIN 21 DAYS OF THE DATE OF SHIPMENT . IF A PARCEL OF COFFEE MOVES OVERLAND TO ITS DESTINATION , INSTEAD OF A BILL OF LADING A COPY OF THE RELEVANT WAYBILL OR OTHER EQUIVALENT DOCUMENT SHALL ACCOMPANY THE ORIGINAL AND FIRST COPY OF THE CERTIFICATE OF ORIGIN IN FORM X FORWARDED TO THE ORGANIZATION .
5 . ORIGINALS AND FIRST COPIES OF CERTIFICATES OF ORIGIN IN FORM X AND BILLS OF LADING OR EQUIVALENT DOCUMENTS FORWARDED TO THE ORGANIZATION UNDER THE PROVISIONS OF PARAGRAPH 4 OF THIS RULE SHALL BE SENT IN SECURELY PACKED BATCHES OF NOT MORE THAN 50 SETS ( 3 ) . EACH BATCH SHALL CONTAIN ONLY DOCUMENTS ISSUED TO COVER EXPORTS MADE IN THE SAME MONTH .
6 . EACH BATCH OF CERTIFICATES AND BILLS OF LADING OR EQUIVALENT DOCUMENTS SHALL BE ACCOMPANIED BY A COVERING NOTE LISTING THE REFERENCE NUMBER OF EACH DOCUMENT ENCLOSED THEREWITH AND THE NET QUANTITY OF COFFEE COVERED BY EACH DOCUMENT . EACH BATCH OF DOCUMENTS AND THE ACCOMPANYING COVERING NOTE SHALL BEAR A SERIAL NUMBER . A COPY OF THE COVERING NOTE SHALL BE FORWARDED SIMULTANEOUSLY TO THE ORGANIZATION