THE DECLARATION FORM CONCERNED MUST LEAD TO STANDARDIZATION OF THE INFORMATION TO BE SUPPLIED IN THE CONTEXT OF INTRA-COMMUNITY TRADE ; WHEREAS THE FORM SHOULD BE RESTRICTED TO INFORMATION WHICH MAY JUSTIFIABLY BE REQUIRED FOR THE PURPOSES OF SUCH TRADE ; WHEREAS , FOR REASONS RELATING BOTH TO LANGUAGE PROBLEMS AND TO THE USE OF COMPUTER TECHNOLOGY , SUCH INFORMATION MUST BE ALLOCATED COMMUNITY CODE NUMBERS ;
WHEREAS SOME OF THE INFORMATION TO BE INCLUDED ON THE FORM IS REQUIRED BY NATIONAL REGULATIONS WHICH ARE COMPATIBLE WITH COMMUNITY LAW ; WHEREAS IT IS THEREFORE UNNECESSARY TO REQUIRE THE PRODUCTION OF SUCH INFORMATION IN MEMBER STATES WHICH DO NOT APPLY SUCH REGULATIONS ;
WHEREAS ALL THE INFORMATION WHICH USERS NEED TO COMPLETE THE FORM EASILY SHOULD BE SUMMARIZED IN AN EXPLANATORY NOTE ; WHEREAS THIS NOTE MUST BE READILY AVAILABLE TO USERS ;
WHEREAS , SINCE THE OBJECT OF THIS REFORM IS THE OVERALL SIMPLIFICATION OF THE FORMALITIES CONCERNED , THE INTRODUCTION OF A SINGLE DECLARATION FORM MUST NOT IN PRACTICE REPRESENT FOR USERS A RETROGRADE STEP IN COMMERCIAL TERMS BY COMPARISON WITH THE SIMPLIFICATION OF PROCEDURE AT PRESENT ALLOWED ; WHEREAS IT MUST NOT THEREFORE CONFLICT WITH THE EXISTENCE OF SIMPLIFIED PROCEDURES ;
WHEREAS , TO FURTHER THE STANDARDIZATION OF DOCUMENTS , THIS COMMUNITY FORM MUST BE ALIGNED ON THE LAYOUT KEY DRAWN UP UNDER THE AUSPICES OF THE UNITED NATIONS ECONOMIC COMMISSION FOR EUROPE ,
HAS ADOPTED THIS REGULATION :
ARTICLE 1
1 . WITHOUT PREJUDICE TO THE POSSIBILITY OF SEPARATION PROVIDED FOR IN ARTICLE 12 OF REGULATION ( EEC ) NO 678/85 , THE DECLARATIONS REFERRED TO IN ARTICLE 4 ( 1 ) OF THAT REGULATION MUST BE ENTERED ON COM FORMS MADE UP :
- EITHER AS A SET OF SEVEN COPIES , IN ACCORDANCE WITH THE SPECIMEN CONTAINED IN ANNEX I ,
- OR , PARTICULARLY IN THE EVENT OF ISSUE BY MEANS OF A COMPUTERIZED SYSTEM FOR PROCESSING DECLARATIONS , OF TWO SUCCESSIVE SETS OF FOUR COPIES , IN ACCORDANCE WITH THE SPECIMEN CONTAINED IN ANNEX II .
2 . THE COM FORMS MAY , IF NECESSARY , BE SUPPLEMENTED BY ONE OR MORE COM/C FORMS MADE UP :
- EITHER AS A SET OF SEVEN COPIES , IN ACCORDANCE WITH THE SPECIMEN CONTAINED IN ANNEX III ,
- OR OF TWO SETS OF FOUR COPIES , IN ACCORDANCE WITH THE SPECIMEN CONTAINED IN ANNEX IV .
BY WAY OF DEROGATION FROM THE FIRST SUBPARAGRAPH , MEMBER STATES SHALL HAVE THE OPTION OF NOT AUTHORIZING THE USE OF COM/C FORMS IN THE EVENT OF USE OF A COMPUTERIZED SYSTEM FOR PROCESSING DECLARATIONS WHICH ISSUES SUCH DECLARATIONS .
ARTICLE 2
1 . THE FORMS REFERRED TO IN ARTICLE 1 MUST BE COMPLETED IN ACCORDANCE WITH THE EXPLANATORY NOTE .
2 . MEMBER STATES SHALL ENSURE THAT USERS HAVE READY ACCESS TO COPIES OF THE NOTE REFERRED TO IN PARAGRAPH 1 .
ARTICLE 3
THE PROVISIONS FOR APPLYING THIS REGULATION , AND IN PARTICULAR THOSE RELATING TO