CARRIED ON
AT THE SITE UNDER THIS CONTRACT. IF THE CONTRACTOR SO OBJECTS, IT MUST NOTIFY
THE AUTHORITY IN WRITING SPECIFYING THE REASONS FOR SUCH OBJECTION AND THE
AUTHORITY, ACTING REASONABLY, SHALL CONSIDER WHETHER TO USE A DIFFERENT
AUTHORITY AGENT.
4.5.7
THE CONTRACTOR SHALL:
FULLY CO-OPERATE IN RELATION TO THE PROVISIONS OF THIS CLAUSE 4.5
(INSPECTION AND AUDIT);
PROVIDE THE AUTHORITY OR ANY AUTHORITY AGENT WITH ALL INFORMATION
REASONABLY REQUIRED IN CONNECTION WITH THE EXERCISE OF THE AUTHORITY'S RIGHTS
UNDER THIS CLAUSE 4.5 (INSPECTION AND AUDIT); AND
KEEP ALL RECORDS AND OTHER RELEVANT DOCUMENTATION RELATING TO THE
CONTRACTOR'S QUALITY MANAGEMENT SYSTEM AND ALL INFORMATION REQUIRED TO BE HELD
BY THE CONTRACTOR IN GOOD ORDER AND IN SUCH FORM AS TO BE CAPABLE OF AUDIT
(INCLUDING BY ELECTRONIC MEANS) BY THE AUTHORITY OR BY ANY AUTHORITY AGENT AND:
.1
MAKE SUCH RECORDS AVAILABLE FOR INSPECTION BY THE AUTHORITY OR
ANY AUTHORITY AGENT AT ALL REASONABLE TIMES; AND
.2
AT THE AUTHORITY'S OR ANY AUTHORITY AGENT'S REQUEST, MAKE
AVAILABLE TO THE AUTHORITY OR AUTHORITY AGENT AS APPLICABLE ANY SOFTWARE
NECESSARY TO REVIEW SUCH RECORDS.
89
4.5.8
THE AUTHORITY SHALL:
IMPLEMENT AND MAINTAIN PROCEDURES FOR NOTIFYING ALL AUTHORITY
AGENTS OF THE CONTRACTOR'S INTERNAL PROCEDURES RELATING TO SAFETY AND SITE
SECURITY;
USE REASONABLE ENDEAVOURS TO ENSURE THAT ALL AUTHORITY AGENTS
COMPLY WITH THE RELEVANT RULES AND REQUIREMENTS;
NOTIFY THE CONTRACTOR THAT AN AUTHORITY AGENT ACTING ON BEHALF OF
THE AUTHORITY IN ACCORDANCE WITH THIS CLAUSE 4.5 (INSPECTION AND AUDIT) IS DULY
AUTHORISED; AND
PROCURE THAT THE AUTHORITY AGENT HAS, IN THE AUTHORITY'S
REASONABLE OPINION, INSURANCE THAT IS ADEQUATE AND SUITABLE TO ACCORD WITH THE
RIGHTS OF ACCESS, AUDIT AND INSPECTION THAT THE AUTHORITY MAY GRANT TO SUCH
AUTHORITY AGENT UNDER THIS CLAUSE 4.5 (INSPECTION AND AUDIT).
4.5.9
PROVISION OF FACILITIES
SUBJECT TO COMPLIANCE WITH REGULATORY REQUIREMENTS, DURING ANY
INSPECTION OR AUDIT OF THE SITES (PURSUANT TO THIS CLAUSE 4.5 (INSPECTION AND
AUDIT), THE CONTRACTOR SHALL (ON REQUEST BY THE AUTHORITY OR THE AUTHORITY
AGENT) MAKE AVAILABLE SUCH SUITABLE OFFICE ACCOMMODATION ON THE SITES (OR, IN
RESPECT OF THE COMMERCIAL OPERATIONS TASKS, AT ANY OTHER LOCATIONS WHICH THE
CONTRACTOR USES IN ITS PERFORMANCE OF SUCH COMMERCIAL OPERATIONS TASKS) AND SUCH
OTHER FACILITIES AS THE AUTHORITY OR AUTHORITY AGENT MAY REASONABLY REQUIRE FOR
THE PURPOSES OF EXERCISING THE AUTHORITY'S RIGHTS OF ACCESS, INSPECTION AND
AUDIT PURSUANT TO THIS CLAUSE 4.5 (INSPECTION AND AUDIT).
ALL ACCOMMODATION PROVIDED SHALL BE ADEQUATELY FURNISHED, LIT,
HEATED AND VENTILATED AND SHALL INCLUDE SUITABLE ACCESS TO CLOAKROOMS AND IT AND
COMMUNICATION FACILITIES.
4.5.10
CO-OPERATION WITH REGULATORS
The Authority undertakes to the Contractor that it will co-operate with the
Regulators in exercising its rights under this Contract and will use reasonable
endeavours to synchronise the Authority's audits and inspections with those of
the Regulators where reasonably practical.
4.5.11
EXAMINATION BY NATIONAL AUDIT OFFICE
For the purpose of:
THE EXAMINATION AND CERTIFICATION OF THE ACCOUNTS OF THE AUTHORITY;
OR
ANY EXAMINATION PURSUANT