Patent Abstract:
The present invention is a method and system for data submission management of insurance application data by a host data processing system. The invention comprises authenticating the submission of data relative to an insurance applicant. The authenticated data is matched with a set of data points and merged to create a submission to be matched with a set of price points in a quotation routine to establish a quote. The quote is then accepted or rejected by the applicant. If accepted, then the applicant is bound conditionally. A policy is then issued to the applicant in respect of the quote. Subsequently, a set of endorsements may be added to the policy. A policy information routine for matching the insurance application data to a set of data fields is initiated to establish a living folder which can be the source of data for populating other routines, system folders, or report generators.

Full Description:
CROSS REFERENCE TO RELATED APPLICATIONS 
       [0001]    This application claims priority from U.S. Provisional App. No. 60/609,201, filed Sep. 10, 2004, and to U.S. patent application Ser. No. 11/225,266, filed Sep. 12, 2005, the entire contents of each of which are incorporated herein by reference. 
     
    
     BACKGROUND OF THE INVENTION 
       [0002]    1. Field of the Invention 
         [0003]    The present invention relates to a method and system for managing applications data submission, policy quotation, and policy issuance for insurance applications. 
         [0004]    More specifically, the present invention relates to a method and system providing a real-time, entry, collection and processing of insurance application data. The processing of the data includes the generation of a policy quote together with the means for issuing a subsequent policy. The data management is furthered through the creation of a living folder which can accept or donate data from/to each of the routines, rating engines and report generators under control of the system. 
         [0005]    2. Description of the Related Art 
         [0006]    The related art involves a plurality of related processes and systems for selected aspects of the insurance business. Selected examples of such related processes and systems fail to include the novel aspects discussed herein, but are supplied below and incorporated fully herein to aid the reader in grasping the overall concepts discussed. 
         [0007]    In a first example, US Pub. No. 2001/0049611 to Peach (hereinafter referred to as “Peach”), the contents of which are fully incorporated herein by reference, provides a system and method for electronically acquiring and distributing insurance policy data to broker offices. As noted in Peach, while selected client data is entered into insurance industry standardized forms, such as those provided by the Association for Cooperative Operations Research (ACORD), such data entry is well known as responding to data inquiry requests, and fails to disclose the unique data-stamp validation and tracking elements discussed herein. 
         [0008]    In an additional example of a related art reference, US Pub. No. 2002/0138310 to Sagalow (hereinafter referred to as “Sagalow”), the contents of which are fully incorporated herein by reference, the inventor provides a process for online sale of internet insurance products in a very brief three-page discussion, but fails to focus on the present invention and instead is customer-focused, allowing a customer to select an insurance desired and to apply for the same. Unfortunately, Sagalow fails to recognize the needs within the insurance management and intermediate underwriting, binding, and tracking management areas. 
         [0009]    In an additional example, US Pub. No. 2004/0078243 to Fisher (hereinafter referred to as “Fisher”), the contents of which are fully incorporated herein by reference, the inventor discusses an automatic insurance processing method wherein an end-insured completes an insurance request form and emails the same for later review and underwriting and return after underwriting. Unfortunately, Fisher fails to address the industry specific needs noted below for an efficient and effective management of a secure underwriting insurance system. 
         [0010]    In another additional example, as noted in US Pub. No. 2002/0120476 to Labelle et al. (hereinafter referred to as “Labelle”), the contents of which are fully incorporated herein by reference, the inventors discuss a system and method of dispensing insurance through a computer network. While Labelle does provide electronic distribution of insurance products, it fails in completing the essential security and management aspects provided herein. 
         [0011]    In a further related example, as noted in US Pub. No. 2002/0194033 to Huff, the contents of which are fully incorporated herein by reference, the inventor discusses an automatic insurance data extraction and quote generating system, and methods therefore. 
         [0012]    In a final related example, provided by “Insurance Noodle”, and noted at http://www.insurancenoodle.com/Products/licensing/index.asp, the contents of which are fully incorporated herein by reference, the inventors provide various data entry, and risk appetite programs for license and also discuss the cross-incorporation of insurance billing and insurance services. 
         [0013]    What is not appreciated by the related art, is the need for an insurance management system providing the improvements enabled by the present disclosure. 
         [0014]    Accordingly, based upon the limited related art and its inability to provide a comprehensive electronic insurance application receipt, tracking, underwriting, binding, and issuing system, there is a need for an improved method and system for insurance applications, underwriting, and management thereof, having at least one of the following benefits: 
         [0000]    (a) a stream-lined system minimizing human administration costs throughout the insurance request, broker, underwriting, binding, and issuance process;
 
(b) minimize the loss of “unusual” applications and those applications otherwise lost or trapped within an application tracking system or requiring additional information or input;
 
(c) to minimize the generation of duplicate of ghost applications or preliminary quotations and underwritings within an overall insurance issuance and managing system; and
 
(d) allow the generation, tracking, and management of “electronic notes” on each underwriting and application page that are created detailing the date and time each task was completed, who performed the task and what was performed, as well as any additional follow-up matters.
 
         [0015]    Additionally, there is the need for the provision of a living folder for the acceptance and donation of data relative to one or more applicants and/or insureds and the applications and/or policies related to them. 
       OBJECTS AND SUMMARY OF THE INVENTION 
       [0016]    An aspect of the present invention is to provide an enabling system providing at least one of the benefits noted above. 
         [0017]    Another aspect of the present invention is to provide a living folder for the acceptance and donation of data relative to one or more applicants and/or insureds and the applications and/or policies related to them. 
         [0018]    The present invention relates to a method and system for data submission management of insurance application data by a host data processing system. The invention comprises authenticating the submission of data relative to an insurance applicant. The authenticated data is matched with a set of data points and merged to create a submission to be matched with a set of price points in a quotation routine to establish a quote. The quote is ultimately accepted or rejected by the applicant outside of the system parameters. If accepted, then the underwriter will issue an order to bind conditionally. A policy is then issued to the applicant in respect of the quote. Subsequently, a set of endorsements may be added to the policy. A policy information routine for matching the insurance application data to a set of data fields is initiated to establish a living folder which can be the source of data for populating other routines, system folders, or report generators. 
         [0019]    According to an embodiment of the present invention there is provided a method and system for data submission management of insurance application data by a data processing system. The method comprises a number of steps which include authenticating, at a remote node, the submission of data to be entered in the system relative to an insurance applicant. The authenticated data is then matched with a set of one more pre-established routines residing in a system memory and corresponding to particular data entry points indicative of the routines to be utilized. 
         [0020]    The authenticated data is merged with the matched routines to create a submission; each submission further comprising a set of data fields. 
         [0021]    The submission is then submitted to a host data processing center to match the data fields with a set of price points in a quotation routine to establish a quote in respect of the submission. 
         [0022]    The quote is then transmitted from the host data processing center to the remote node where it is accepted or rejected by the applicant. If the quote is rejected, then the system user is prompted as whether or not to modify the data to be authenticated; and, if the data is not modified, than terminating the routine. If, however, the quote is accepted, then the applicant is bound conditionally and one or more tasks to be performed in respect of the binding are identified. A policy is then issued to the applicant in respect of the quote. Subsequently, the one or more tasks, such as a facility inspection, repair, or an individual&#39;s physical exam, are performed, and a set of one or more endorsements (changes or modifications) to the policy in respect of a result related to the tasks is added to the policy. 
         [0023]    The pre-established routines further comprise the steps of determining a set of one or more options that are available to the applicant for construction of the policy. A set of administrative options, based on the data input, are also made available by the system. Additionally, the pre-established routines further comprise the step of determining the set of one or more tasks to be performed subsequent to the policy being issued. The system can generate a report, relative to a policy, and derived from the data collected by the system. 
         [0024]    The data input is utilized by the host data processing center to re-calculate and re-set one or more data fields, such as price points, resident within the system memory. The pre-established routines are trainable by updating one or more fields with data that is input periodically to reflect market conditions and fluctuations. 
         [0025]    The method further comprises the acceptance of an application for entry into the data processing system. A policy information routine for matching the insurance application data to a set of one or more data fields relevant to the application is initiated to establish a living folder. The living folder can be modified at any time required by the system; and, can be the source of data for populating other routines, system folders or report generators. The living folder further comprises a plurality of sub-folders for storing data relevant to an applicant&#39;s application or policy. Each of the sub-folders can be populated with data generated by the plurality of routines and collected from the data processing system. Additionally, the data processing system can query each of the sub-folders and withdraw data from the relevant sub-folder based upon a set of pre-established criteria and needs. 
         [0026]    The authenticated data is then merged with the matched routines to create a quick quote; the quick quote further comprising a set of data fields. The quick quote is then transmitted from the host data processing center to the remote node, where it is accepted or rejected by the applicant. A quick quote differs from the standard quote in that it is using a reduced number of fields to draw data as compared to a full policy quote. The advantage to the applicant is in terms of speed because of the reduced amount of information required of the applicant. 
         [0027]    The system of the present invention, on the other hand, comprises the host data processing center and the set of one or more remote nodes for linking with the host data processing center. At least one of the remote nodes can be co-located with the host. The system includes transmission means for transmitting data between each one of the set of one or more remote nodes and the host data processing center. The transmission means can comprise wireless and/or hard-wired transmission means depending upon the nature of the network utilized. Further, the system can reside in either a wide area network (WAN), a local area network (LAN), or be accessible through the Internet. 
         [0028]    Additionally, there is an insurance policy creation application residing in the data processing system, the application further comprising an input routine residing in the host data processing system wherein the routine accepts data input from at least one of the remote nodes relative to an insurance application. The input routine can be resident at the host data processing center, or at the remote node. 
         [0029]    The system further comprises authentication means for authenticating the data input. The data is then introduced to first matching means for matching the authenticated data with a set of one more pre-established routines residing in a memory of the host data processing center and corresponding to particular data entry points. Merging means then merge the authenticated data with the matched routines to create a submission comprising a set of data fields. Then, second matching means match the set of data fields with a set of price points in a quotation routine of the host data processing center to establish a quote in respect of the match. Matching means then allow the quote to be selected or rejected by the applicant. If the quote is rejected, then it is determined through query whether or not to modify the data to be authenticated; and, if the data is not modified than terminating the routine. However, if the quote is accepted, then the system user creates a binder and one or more tasks to be performed in respect of the binding are identified. The system can then generate a policy to be issued to the applicant in respect of said quote. 
         [0030]    In addition to the routines and hardware previously mentioned, the system further comprises a forms library for providing a pre-determined format for data to be transmitted in the form of the quote, the policy, or any number of reporting formats. There is also provided a rating engine for calculating the set of price points for the quotation routine and printing means for printing a set of reports and/or documents derived from the system. 
         [0031]    An important aspect of the present invention is the creation of a living folder that can accept or donate data relative to each insurance holder&#39;s policy or application. The data processing system further comprises a data management routine for directing data to each of the sub-folders in accordance with a pre-established set of criteria associated with each of the sub-folders. 
         [0032]    The living folder further comprises a set of one or more sub-folders. In a preferred embodiment of the present invention, there are a plurality of sub-folders which include a first sub-folder for storing general information about one or more policies associated with the applicant. Additionally, there may be: a second sub-folder for storing insurance broker information; a third sub-folder for storing details of said one or more policies; a fourth sub-folder for storing endorsements associated with said one or more policies; a fifth sub-folder for storing one or more documents associated with said one or more policies; a sixth sub-folder for storing communications in respect of said one or more policies; a seventh sub-folder for storing notes relative to said one or more policies; and an eighth folder for storing task requests relative to said one or more policies. 
         [0033]    The data processing system further comprises a routine for creating notes for entry into a sub-folder (the seventh sub-folder of the exemplar preferred embodiment) of the living folder. The routine further comprises a set of rules for automatically creating notes based on available content; a set of rules for automatically creating notes at specific pre-established date/time points; and, a set of rules for creating notes based upon certain events. 
         [0034]    Each of the sub-folders may be further sub-divided in accordance with the needs of the respective sub-folder. For instance, in a preferred embodiment of the present invention, the first sub-folder further comprises: first data identifying a system user; second data identifying a broker/underwriter; and, third data identifying the status of said policy. The second sub-folder further comprises: a broker name and identifying data; a broker address; and, a set of one or more contact points relative to said broker. 
         [0035]    Additionally, in a preferred embodiment, the third sub-folder further comprises: a set of policy coverages; a set of policy limits; a set of policy costs; a set of bottom line costs associated with said policy; and, a set of locations covered by said policy. The third sub-folder can additionally comprise a set of insured classes or additional coverages associated with the one or more policies. 
         [0036]    Additionally, in a preferred embodiment, the fourth sub-folder further comprises data identifying endorsements pertaining to said policy; and, the fifth sub-folder further comprises documents generated in the course of managing the policy. 
         [0037]    Additionally, in a preferred embodiment, the sixth sub-folder further comprises: a set of electronic copies of communications relative to a policy; and, data descriptive of each communication of the set of electronic communications. 
         [0038]    Additionally, in a preferred embodiment, the seventh sub-folder further comprises a set of notes pertaining to one or more events associated with the relevant policy; and, the eighth sub-folder further comprises a description of each of a set of tasks to be performed relative to the policy. 
         [0039]    In furtherance of the creation of the living folder, the method of the present invention further includes initiating a sweeping routine having pre-set parameters for querying the set of one or more remote nodes, said remote nodes comprising data; identifying data relevant to the pre-set parameters at each one of the queried nodes; and, transmitting a copy of the relevant data to the system for use by the application in populating the living folder. 
         [0040]    The above, and other objects, features and advantages of the present invention, will become apparent from the following description read in conjunction with the accompanying drawings, in which like reference numerals designate the same elements. 
     
    
     
       BRIEF DESCRIPTION OF THE DRAWINGS 
         [0041]      FIG. 1  is an upper level diagram of the system of the present invention showing the host data processing center and exemplary nodes. 
           [0042]      FIG. 2  is a block diagram of the host data processing center. 
           [0043]      FIG. 3  is an upper level flowchart of the method of the present invention. 
           [0044]      FIG. 4  is a flowchart depicting the “authentication” workflow. 
           [0045]      FIG. 5  is a flowchart of the “home/messages” system functionality. 
           [0046]      FIG. 6  is a flowchart of the “create submission” routine workflow. 
           [0047]      FIG. 7  is a flowchart of the “quoting” routine workflow. 
           [0048]      FIG. 8  is a flowchart of the “binding” routine workflow. 
           [0049]      FIG. 9  is a flowchart of the “inspections and tasks” routine workflow. 
           [0050]      FIG. 10  is a flowchart of the “policy issuance” routine workflow. 
           [0051]      FIG. 11  is a flowchart of the “endorsements” routine workflow. 
           [0052]      FIG. 12  is a flowchart of the “Quick Quote” routine workflow. 
       
    
    
     DETAILED DESCRIPTION OF THE PREFERRED EMBODIMENTS 
       [0053]    Reference will now be made in detail to several embodiments of the invention that are illustrated in the accompanying drawings. Wherever possible, same or similar reference numerals are used in the drawings and the description to refer to the same or like parts or steps. The drawings are in simplified form and are not to precise scale. For purposes of convenience and clarity only, directional terms, such as top, bottom, up, down, over, above, and below may be used with respect to the drawings. These and similar directional terms should not be construed to limit the scope of the invention in any manner. The words “connect,” “couple,” and similar terms with their inflectional morphemes do not necessarily denote direct and immediate connections, but also include connections through mediate elements or devices. 
         [0054]      FIG. 1  is an upper level diagram of the system of the present invention showing the host data processing center  10  and exemplary nodes. 
         [0055]    The host data processing center  10  has a central processing unit  12  interoperatively linked to: a monitor  14 ; a keyboard  16 ; a printer  18 ; and, a mouse  20 . Additionally, the host data processing center is linked with a database server  22 . It is understood that the listed peripherals could be removed and/or additional peripheral devices could be included with the host data processing center  10  as system or local needs require. 
         [0056]    The host data processing center  10  is linked  50  to one or more remote nodes. It is contemplated that a remote node could be co-located with the host data processing center  10  if local needs require. The linkage  50  can be through wireless or hardwire needs or a combination of both as network needs dictate. The linked data processing center and nodes can be part of a local area network (LAN), a wide area network (WAN), or as part of an internet or intranet network. Each of the nodes will generally have a CPU  30  linked to: a monitor  32 ; a keyboard  34 ; a printer  38 ; and, a mouse  36 . It is understood that the listed peripherals could be removed and/or additional peripheral devices could be included with the remote node as system or local needs require. 
         [0057]      FIG. 2  is a block diagram of the host data processing center  10  having a CPU  60 . The CPU  60  is interoperatively connected to: a policy management application  62  which drives the system flow; a memory  64 ; a monitor  66 ; a printer  68 , a telecomm interface  70  for linking with remote nodes; a data input peripheral  72  such as a mouse or scanner; and, a possible co-located remote node  80 . Memory  64  is further divided to store a living folder  82  in addition to the data bases required for system functionality. The living folder  82  is further subdivided into sub-folders  84   a - n.    
         [0058]    An important aspect of the present invention is the creation of the living folder  82  that can accept or donate data relative to each insurance holder&#39;s policy or application. The host data processing center  10  further comprises a data management routine for directing data to each of the sub-folders  84   a - n  in accordance with a pre-established set of criteria associated with each of the sub-folders. 
         [0059]    In a preferred embodiment of the present invention, the plurality of subfolders  84   a - n  includes a first sub-folder for storing general information about one or more policies associated with the applicant. Additionally, there may be: a second sub-folder for storing insurance broker information; a third sub-folder for storing details of said one or more policies; a fourth sub-folder for storing endorsements associated with said one or more policies; a fifth sub-folder for storing one or more documents associated with said one or more policies; a sixth sub-folder for storing communications in respect of said one or more policies; a seventh sub-folder for storing notes relative to said one or more policies; and an eighth folder for storing task requests relative to said one or more policies. 
         [0060]      FIG. 3  is a top level flowchart of the method of the present invention. Each of the steps listed in this figure are further described in  FIGS. 4-12 . 
         [0061]    The flow begins with the authentication routine of step  100  which validates the use of the system by a system user before advancing to the home/messages routine of step  105 . This routine is described in more detail in  FIG. 5 . At step  105 , the system will allow the user to select whether or not a “Quick Quote,” as opposed to a detailed policy quote, is required for the policy applicant. If the Quick Quote is selected, then the system advances to step  107  where the quick quote routine is initiated. This routine is further described in detail in  FIG. 12 . From the Quick Quote, the system flow advances to step  115 . If, however, the Quick Quote was not selected at step  105 , then the system flow advances to step  110  where the routine for establishing a detailed submission is initiated. 
         [0062]    The detailed submission routine, which is described in more detail in  FIG. 6 , is utilized to produce the input necessary for the quoting routine at step  115 . If the policy applicant accepts the quote established at step  115 , then the applicant is bound at step  120  (see  FIG. 8 ). From step  120 , the system advances to step  125  where certain inspections and tasks (such as a dwelling inspection, a medical exam, or similar tasks) are set-up. These are later described in more detail in  FIG. 9 . The insurance policy is generated at step  130 , and as later described in detail in  FIG. 10 . The inspections and tasks are completed and the results of these drive the production of endorsements in step  135 . Endorsements are changes or additions to the issued policy which are unique to the conditions and requirements of a specific insured. 
         [0063]    Turning next to  FIG. 4 , there is shown a flowchart depicting the “authentication” workflow of the present invention. 
         [0064]    Access to the re-authentication process begins from the system Sign-In page by advancing to the sign-in routine at step  150 . From step  150 , the system advances to the query at step  152  which asks if the user name and password have been entered. If the response to the query is “NO”, then the system displays a message to the user at step  160  and returns to the sign-in step at  150 . If, however, the response to the query at step  152  is “YES”, then the system advances to the query at step  154  which asks if the user name exists. The system performs a match of the input with the names and passwords of approved users; and, if the name matches, then the system advances to the query at step  156 . However, if the response to the query at step  154  is “NO”, then the system displays a message to the user at step  160  and returns to the sign-in step at  150 . 
         [0065]    Returning to step  156 , if the password matches, then the system advances to the query at step  158 . However, if the response to the query at step  156  is “NO”, then the system displays a message to the user at step  160  and returns to the sign-in step at  150 . At step  158 , the system queries as to whether or not a new user is logging in. If the response to the query is “YES”, then the system advances to step  160  where the appropriate user settings are loaded for advancing at step  162  to the home/messages functionality as is shown in  FIG. 4 . If the response to the query at step  158  is “NO”, however, then the system advances to step  164  which displays registration instructions that direct the user to input their credentials at step  166 , their contact information at step  168 , and to complete the registration at step  170  before advancing along path A to re-enter the flow at step  150 . 
         [0066]    Returning to step  150 , if the user does not have a password, or they have forgotten it, they are directed to step  174  where they enter their user name. The name is submitted, and the system queries as to whether or not the user name was entered. If the response to the query is “NO”, then the system displays an appropriate message and returns the user to step  174 . If, however, the response to the query at step  176  is “YES”, then the system advances to the query at step  178  which asks if the user name already exists in the system database. If the response to the query is “NO”, then the system displays an appropriate message and returns the user to step  174 . If the response to the query at step  178  is “YES”, however, then the system advances to step  182  where an identity confirmation question is posed to the system user. The user entry is submitted which advances the user to the query at step  184 . 
         [0067]    At step  184 , the system queries as to whether or not the question posed at step  182  was answered by the user. If the response to the query is “NO”, then the system displays an appropriate message and returns the user to step  182 . If the response to the query at step  184  is “YES”, then the then the system advances to the query at step  186  which asks if the response from the user at step  182  was correct. If the response to the query is “NO”, then the system displays an appropriate message and returns the user to step  182 . If the response to the query at step  186  is “YES”, then the system generates an e-mail message to be sent to the user. The e-mail message includes the password for use by the user. The system then advances to step  192  where a confirmation of the transaction is displayed before the system advances along path A to return to the system flow at step  150 . 
         [0068]      FIG. 5  is a flowchart of the “home/messages” system functionality. Entry to the functionality occurs at step  200  which displays a user screen further divided into subwindows. The subwindows display messages from the system to the logged-in user, listing of recent submissions to the system that are pertinent to the user, current sessions being conducted by the system with other local users and other communication. From step  200 , the flow allows selection of insured/policy information at step  202 . The information displayed at step  202  includes details as to a particular insured, a listing and detail of existing submissions for an insured and related contact information for each entry. From step  202 , the system permits a “quick view” at step  204  of the submission information listed for any selected submission. 
         [0069]    From step  202 , the user can “dig” deeper into the details associated with any account by selecting the insured information flow at step  260  or the policy information flow at step  276 . 
         [0070]    Beginning at step  260 , insured information (details pertaining to the insured client) can be viewed in more detail at step  262 . This detail includes name and contact details, a description of the entity involved, and other pertinent data. The detail can be edited, if required, thus producing an update at step  264 . Also from step  260 , the user can select details concerning certificates of insurance associated with a particular insured. These can be viewed at step  266  and augmented at step  268  by the selection of a particular policy linked with the insured. The policy is reviewed at step  270  as to the certificate holder details; the corresponding certificate can be viewed at step  272  and attached to the insured details at step  274 . 
         [0071]    Returning to step  276 , the general information and details relative to a particular policy can be viewed. General or overview information can be viewed at step  278 ; and, the cancellation or re-instatement of any particular submission can be affected at step  279  where an electronic signature is required for authenticating the action to be taken. 
         [0072]    In addition to the general information to be viewed, policy information step  276  can flow to broker/dealer information at step  280 . Policy details can be viewed at step  282 . These include, but are not limited to: type of coverage; coverage limits; policy costs; locations of insured subject matter, etc. A breakdown of endorsements on a per-policy basis can be reviewed at step  284 , with a further selection of individual document views available at step  286 . Selected or reviewed documents at step  288  can be sent via e-mail or similar vehicle based on selections made at step  290 . The status of communications can be viewed at step  292  and the sending or resending of documents can be affected based on selections made at step  290 . Notes to or from the system can be viewed at step  296  and additional notes created at step  298 . The creation of tasks associated with a particular policy can be viewed at step  300  and new tasks created at step  302 . 
         [0073]    Returning to the system flow at step  200 , the system user, at this point, has the ability to select movement to the Quick Quote routine at step  206 , the create submission routine at step  208 , and the endorsements routine at step  210 . Each of these routines is described in more detail in  FIGS. 12 ,  6  and  11  respectively. Also from step  200 , the user can access the forms library at step  212 . 
         [0074]    The document library lists all of the forms or templates that can be used for the building of a policy or its supporting paperwork. From entry to the library, specific documents can be viewed at step  214  and communication options for transmitting documents or forms can be selected at step  216 . 
         [0075]    Also available for access from step  200  is the reports detail available at step  218 . By selecting specific criteria at step  220 , customized or standardized reports can be generated and printed at step  222 . 
         [0076]    A settings step  224  is also available from step  200 . This step allows the user to access various parameters associated with other system users. These parameters include the establishment, at step  226 , of “out of office” settings associated with certain individuals; the sharing of work queues at step  228 , the changing of passwords at step  230  and updating of user profiles at step  232 . 
         [0077]    The final step available from step  200  is the administration step  234 . From this step, insurance broker maintenance (updating of file details) can be accomplished at step  236 , with new brokers added at step  238 , or updated information being provided at step  240 . Additionally, from step  234 , instant messaging functionality can be accessed through pop-up windows associated with selected individual recipients. User maintenance can be controlled though step  244  with new users being added at step  246  or activity logs being created and viewed at step  248 . Document management is available at step  250 . 
         [0078]    Next, we turn to  FIG. 6  which is a flowchart of the “create submission” routine workflow. The workflow begins at step  310  where the create submission routine can be selected before advancing to step  312 . At step  312 , broker specific details can be accessed by entering a broker&#39;s name. Clicking on a “New Broker” icon will allow the user to request creation of a new broker field. From step  312 , the system advances to the query at step  316  which asks if a broker has been found. If the response to the query is “NO”, then the system advances to step  318  which allows the request for a new broker entry to be sent to Broker maintenance for input. If, however, the response to the query at step  316  is “YES”, then the broker is selected and the system advances to step  320 . 
         [0079]    At step  320 , insured details can be accessed to locate a specific insured. If the user cancels the search for the insured, then the system advances via step  322  to the home messages functionality as is further described in  FIG. 5  above. From step  320 , the system advances to the query at step  324  which asks if the insured has been found. If the response to the query is “NO”, the system treats the insured&#39;s name as a “new” insured and allows appropriate details to be entered into the system at step  326 . If the user chooses not to continue, then the system advances to the home/message functionality via step  328 . However, if the user does continue, then the system advances to the query at step  334  which asks if a match has been found between the newly created insured file, and any existing file. 
         [0080]    If the response to the query at step  334  is “YES”, then the system allows the user to view the matched files at step  336 . If the matched view is cancelled, then the system returns to step  326 ; otherwise, the system advances to step  330  where the insured details are reviewed. If the user cancels the review at step  330 , then the system will return to the home/messages functionality as is shown in  FIG. 5 . However, if the user continues, then the system will advance to step  338  where specific policy coverages are selected. 
         [0081]    Returning to the query at step  334 , if a match is not found, then the system will advance to step  338  where specific policy coverages are selected. From step  338 , the selection can be cancelled at step  340  before returning to the home/messages functionality as is shown in  FIG. 5 . If the select coverages step is continued, then the system will advance to step  342  where a submission record is created. A copy of the submission letter is generated and transmitted at step  344  after selecting various options at step  345 . These options include: selection of recipients; selection of attachments; selection of pre-defined notes to the file; and, communication content. A communications summary is generated at step  346 , and the system flow returns to enter just prior to step  348 . 
         [0082]    At step  348 , the insurance application is attached to the file. At this point, several alternatives are possible based upon user selection. If the user wishes to bypass the immediate attachment of the application, then an “attachment document” task can be created at step  352  which allows the user to set-up a future application attachment. From step  352 , the system flow would allow access to the quoting routine (as described in more detail in  FIG. 7 ) at step  356 . However, if the user, at step  348 , decided to save the application attachment for a later time, without establishing the specific task, then the system would advance to step  350  where the flow would return to the home/message functionality. A third alternative at step  348  allows the user to advance to the query at step  354  which asks if the application is attached. If the response to the query is “NO”, then the flow circles back to step  348 . If the response to the query at step  354  is “YES”, then the flow advances to step  356  as noted above. 
         [0083]    Turning next to  FIG. 7  there is shown a flowchart of the “quoting” routine workflow for the present invention. 
         [0084]    The quoting routine begins at step  380  where a particular insurance application submission is selected and transmitted to a rating options step  382 . The rating options are displayed on the appropriate screen with a header that identifies the applicant. The quote data is subdivided by quote type, date, wholesaler or carrier, the cost of each element, and the status of the submission. If the user decides to save the rating options for later, than the user can do so at step  384  before returning to the home/message functionality of  FIG. 5 . If, however, the user wishes to add an additional line of business, then the system will duplicate the submission data at step  386  before returning, at step  388 , to the quoting workflow as described in  FIG. 6 . 
         [0085]    From step  382 , the system advances to step  390  where the insurance carrier and quote type are selected. From step  390 , the system advances to the query at step  392  which asks what quote has been selected. If the response to the query is “Carrier Request” then the system advances to step  394  where the appropriate communications option is selected for responding to the carrier. From step  394 , the system advances to step  396  where a communications summary is generated before finishing and returning along path A to rejoin the flow at step  382 . If the response to the query at step  392  is “Quote from Outside System”, then the system advances to step  398  where the outside quote is attached to the file. If the response to the query at step  392  is “E-Quote” or “Manual quote”, then the system advances to the query at step  406 . 
         [0086]    At step  398 , there are three routes that the system can follow. If a system quote is to be created, then the system will flow from step  398  to step  412  which described below. Once the quote has been attached at step  398 , a copy is sent to the broker by selecting the appropriate communications vehicle at step  402 . However, if the quote is declined by the potential insured, then the system logs the reason for the declination at step  400  before finishing and returning along path A to step  382 . 
         [0087]    Returning to step  406 , the system queries as to whether or not there is existing data for establishing the quote. If the response to the query is “YES”, then the system advances to step  408  to import the data from the appropriate location. If the data importation at step  408  is canceled, then the system will re-enter the system flow at step  382 . If the data import step is bypassed, then the system flow will advance to step  412  where the quote is assembled by the system. If, however, the import data step is continued, then the system will advance to step  410  where the quote data is duplicated before advancing to the quote preparation of step  412 . 
         [0088]    From step  412 , the system advances to step  414  where the quote data is saved to the system memory before advancing to the query at step  416 . At step  416 , the system queries as to whether or not the quote will be established as an E-quote (electronic quote). If the response to the query is “YES”, then the system advances to the rating engine of step  418  where the quote is determined before advancing to step  420  where the quote data is saved. From step  420  the system advances to step  422  where the quote can be viewed and the individual policy costs detailed. The details include policy costs, taxable and non-taxable fees, and carrier fees. 
         [0089]    Returning to the query at step  416 , if the response to the query is “NO”, then the system advances directly to step  422 . At step  422 , if the user decides to suspend their activity until a later time, then the system advances along path A to re-enter the flow at step  382 . However, if the user continues with the process, then the system advances to the query at step  424  which asks if the policy is being issued by the system. If the response to the query is “YES”, then the system prompts the user to select the appropriate forms at step  426  before continuing to step  402  where the various communications options for transmitting the quote are displayed. After selecting the communication option and sending the quote, a communication summary is produced for the file at step  404  before either returning to step  382  via path A, or completing the rating sequence and advancing, at step  428 , to the binding routine as is shown in  FIG. 8 . 
         [0090]      FIG. 8  is a flowchart of the “binding” routine workflow. The routine begins at step  450  where a submission (with a quote sent) is in the system&#39;s process queue. A particular submission is selected and then reviewed at step  452 . If additional rating options are added or required, then the system advances to step  456  where the submission&#39;s status is changed to “quoting” and then sent back, via step  458 , to the quoting workflow (as is shown in  FIG. 7 ) to re-enter at step  382 . If, however, the user decided to suspend action until a later time, then the system advances to step  454  where the system returns to the home/message routine. 
         [0091]    If the user has determined that the coverage detailed in the submission is to be bound, then the system advances to the query at step  460  which asks if a selection is to be made from among multiple quotes. If the response to the query is “YES”, then the quote is selected at step  462 , and can be viewed by the user at step  464 . The bind order is attached to the file at step  466 . If the response to the query at step  460  is “NO”, then the system advances directly to step  466 . 
         [0092]    At step  466 , if the user decides to bypass the attachment sequence of steps  466  and  470 , then the system advances to step  468  where a task is created. Tasks are actions that occur after a policy is bound. Tasks may include real estate or building inspections, requests for missing documents, requests for required data within the living folder, or similar actions whose results will lead to endorsements to be added to the policy. From step  468 , the system advances to step  472  where certain binder options may be selected. These may include such options as terrorism coverage, or the name of the inspection company (for performing certain tasks). 
         [0093]    Returning to step  466 , if the binder order is attached, the system advances to the query at step  470  which asks if the bind order is attached. If the response to the query is “NO”, then the system returns to step  466 . However, if the response to the query at step  470  is “YES”, then the system advances to step  472  where certain binder options may be selected. From step  472 , the user can save their work for later and be returned, via step  474 , to the home/message functionality of  FIG. 5 ; or, the user can continue processing by advancing to the query at step  476 . 
         [0094]    At step  476 , the system queries as to whether or not the policy will issue to a corporation. If the response to the query is “NO”, then the system advances to step  478  where the request to bind the policy will be sent to the appropriate insurance carrier via a selected communications option. From step  478 , the request is sent to the carrier and a communications summary is generated at step  480  before moving to an “in process” status at step  482 . The submission is selected and reviewed at step  484 ; the binding confirmed and the confirmation attached to the file at step  486 . The system then moves to the query at step  488  which asks if the confirmation has been attached to the file. If the response to the query is “NO”, then the system returns to step  486 . If, however, the response to the query at step  488  is “YES”, then the flow advances along path B to re-enter the system flow at step  490 . 
         [0095]    Returning to the query at step  476 , if the response to the query is “YES”, then the system advances to step  490  where the policy data is reviewed. From step  490 , the flow advances to step  496  where the policy costs are reviewed and the binder updated if necessary. The user has the option of attaching the binder to the file at step  492  before advancing to the query at step  494 . Step  494  asks if the binder is attached to the file. If the response is “NO”, then the system returns to step  492  to attach the binder. If the response to the query at step  494  is YES”, then the system continues to step  496  where the policy costs are reviewed and the binder updated if necessary. 
         [0096]    From step  496 , the system advances to the query at step  498  which asks if the system will be issuing the policy. If the response to the query is “YES”, then the system advances to step  500  where the appropriate forms are selected before rejoining the flow at step  502 . If the response to the query at step  498  is “NO”, however, then the system advances directly to step  502  where the binder communication options are reviewed and the binder sent. A communications summary is produced at step  504  and the routine is finished at step  506  before advancing to the inspections and task routine as is further described in  FIG. 9 . 
         [0097]    Turning then to  FIG. 9 , there is shown a flowchart of the “inspections and tasks” routine workflow. The routine begins at step  550  where a submission is selected from the “action required” work queue. The system advances to step  552  where an inspection company is selected to perform an inspection of the insured property or individual as required. From step  552 , the system advances to the query at step  554  which asks if the inspection company is integrated with respect to access to the system for scheduling the services offered (i.e., multiple locations, services for various inspection types, or testing capabilities). If the response to the query is “NO”, then the external site is displayed on the monitor at step  556  before advancing to step  570  where the inspection request documents can be viewed and/or attached to the file. If, however, the response to the query at step  554  is “YES”, then the system advances to the query at step  558  which asks if the inspection company has received the listing of various locations where inspections are to be made. If the response to the query is “YES”, then the system advances directly to step  562  where the location details are entered. If the response to the query at step  558  is “NO”, then the inspection locations are entered at step  560  before advancing to step  562  for the entry of location details. 
         [0098]    From step  562 , the system advances to the query at step  564  which asks if there any additional locations for scheduling. If the response to the query is “YES”, then the system returns to step  562 ; however, if the response to the query at step  564  is “NO”, then the system advances to step  566  where the data is submitted to the inspection company before advancing to step  570 . 
         [0099]    At step  570 , the inspection request documents can be viewed and/or attached to the file before the individual inspection tasks are created at step  572 . The system then queries at step  572  whether or not there are additional tasks to be created. If the response to the query is “YES”, then the system returns to step  572 . If, however, there are no additional tasks to be added, then the system advances to the policy issuance routine via step  576 . 
         [0100]    Turning next to  FIG. 10 , there is shown a flowchart of the “policy issuance” routine workflow which begins at step  600 . From step  600 , the system selects a submission and advances to step  602  where the issuance options are displayed. The options generally include selections for: send to policy issuance now; issue the policy now selection; delay the policy issuance; or, update the binder. If “update binder” is selected, then the system returns, via step  604 , to the binding workflow at step  472 . If the “delay” option is chosen, then the submission is delayed at step  606 , and the submission is returned to the queue at step  600 . If either of the other two choices is selected at step  602 , the system advances to the query at step  608 . 
         [0101]    At step  608 , the system queries as to whether or not the user is in the policy issuance department. If the response to the query is “YES”, then the system advances to the query at step  610  which asks if the policy issuance is being down by the system. If the response to the query is “NO”, then the system attaches the policy at step  612  before querying as to whether or not the corporation copy is attached to the file. If the response to the query is “NO”, then the system returns to step  612  to attach the policy. If, however, the response to the query at step  614  is “YES”, then the system advances directly to step  624  where the company communication options can be selected. 
         [0102]    Returning to the query at step  610 , if the response to the query is “YES”, then the system will prepare to issue the policy and advance to step  618  for selection of the appropriate forms. 
         [0103]    Returning to the query at step  608 , if the response to the query is “NO”, then the system advances to the query at step  616  which asks if there are issuance options. If the issuance request is sent to the policy issuance department, the system will advance to the query at step  614 ; otherwise, if the response to the query at step  616  is to issue the policy now, then the system will advance to step  618  to select the appropriate forms for issuing the policy. 
         [0104]    From step  618 , the system advances to step  620  where the policy is reviewed as to details concerning: the insured; the producer; the agent; the company covering the insurance; the forms selection; any binder updates; and, the policy commitment. If the binder is to be updated, then the system returns to the binding routine via step  622 . If the forms selection is to be adjusted, then the system returns to step  618 . After review, the policy is committed and sent to the company, at step  624 , via one of the communication options. The communication summary memorializing the transmission is generated at step  626 . 
         [0105]    Returning to the query at step  638 , the system asks if the corporation will be issuing the policy. If the response to the query is “YES”, then the system advances to step  640  where the binder is sent to invoicing, then to step  642  for receipt by the policy issuance department. From step  642 , the system returns to step  600 . If the response to the query at step  638  is “NO”, then the binder is sent to invoicing at step  644 , but then advances to step  646  where the binder is sent to brokerage processing. A copy of the policy is attached at step  648  before advancing to the query at step  650 . The query at step  650  asks if the corporation version is attached to the file, if the response to the query is “YES”, then the system advances to step  636  where the policy is sent to the printing department. If the response to the query at step  650  is “NO”, then the system returns to step  648  to attach the policy before being sent on to the printing department. 
         [0106]    Returning to step  626 , the system advances to the query at step  628 , which asks if the binder has been sent to invoicing. If the response to the query is “NO”, then the binder is sent to invoicing at step  630  before advancing to step  632 . If the response to the query at step  628  is “YES”, then the system advances directly to step  632  where the various options for sending the policy to the broker are available for selection. The policy is transmitted and the communication summary is generated at step  634  before finishing the policy issuance and turning over the policy for printing at step  636 . From step  636 , the system returns, via step  652 , to the home/messages routine as is shown in  FIG. 5 . 
         [0107]    In  FIG. 11 , there is shown a flowchart of the “endorsements” routine workflow which begins with the selection of the endorsements routine at step  680 . From step  680 , the system advances to step  682  where the policy is located in the system through the “Find Policy” screen. The system advances to step  684  where the endorsements to the selected policy are created and summarized before the system moves on to step  686 . At step  686 , the insured details are reviewed before advancing to the query at step  688 . 
         [0108]    At step  688 , the system queries as to whether or not the system will be issuing the policy with the relative endorsements. If the response to the query is “NO”, then the system advances to step  690  where ACORD form  175  is created. Client data is collected in insurance industry standard forms such as those provided by the Association for Cooperative Operations Research (ACORD). From step  690 , the system advances to step  692  where ACORD form  175  is attached to the policy before advancing to the query at step  694 . At step  694 , the query asks if the ACORD form is attached to the policy. If the response to the query is “NO”, then the system returns to step  692 ; otherwise, if the response to the query is “YES”, then the system advances to step  696 . At step  696 , the various communications options available to the user are listed. One option is selected and the policy sent to the proper binding authority. The communications summary is generated at step  698  before the system follows path B to return to the system flow at step  738 . 
         [0109]    Returning to the query at step  688 , if the response to the query is “YES”, then the system advances to step  700  where the policy details (policy costs, taxable fees, commissions, etc.) are listed and reviewed before selecting the appropriate policy forms at step  702 . From step  702 , the system advances to step  704  where the submission is reviewed once again. If a rate endorsement is required, then the system advances to the query at step  706  which asks if the quote is an E-quote (electronic quote). If the response to the query is “YES”, then the system advances to the rating engine at step  708  to determine the final quote. The quote data is saved at step  710  before the system makes the quote available for viewing, together with the individual policy costs, at step  712 . If the response to the query at step  706  is “NO”, then the system advances directly to step  712  before utilizing path A to re-enter the system flow at step  704 . 
         [0110]    Returning to step  704 , if the submission review determines that an approval is required, the request is formatted at step  714  in accordance with the communications options available. The transmission is summarized at step  716 . The approval, once granted, is attached to the policy which is verified at step  720  before the system utilizes path A to return to step  704 . 
         [0111]    Again returning to step  704 , if the endorsement is issued, then the system advances to the query at step  722 , which asks if the issue is being done by the system. If the response to the query is “NO”, then the system advances to step  724  where the policy costs are determined before advancing to step  726  where the endorsement text is generated for the policy. If the response to the query at step  722  is “YES”, then the system advances directly to step  726 . From step  726 , the policy is transmitted to the insurance carrier utilizing the communications options available at step  742 . A communication summary is generated at step  744  and the endorsement is sent to invoicing at step  750  before returning the user back to the home/messages routine via step  752 . 
         [0112]    Returning to step  704  once more, if a binder needs to be created, then the system advances to the query at step  728  which asks if the policy will be issued by the system. If the response to the query is “YES”, then the system advances directly to step  732  where the binder text is generated before being sent to the broker. If the response to the query at step  728  is “NO”, then the policy costs are determined at step  730  before the system advances to step  732 . 
         [0113]    From step  732 , the system chooses amongst the various communications options available at step  734  before sending the policy with the associated binder text to the broker. The communications summary is generated at step  736  before the system follows path A to return to the flow at step  704 . At step  704 , the final option available is the attachment of an endorsement which occurs by advancing to step  738 . The system verifies, at step  740 , that the endorsement has been attached to the policy before advancing to the communications options of step  742 . 
         [0114]      FIG. 12  is a flowchart of the “Quick Quote” routine workflow  107  that is shown in  FIG. 3 . The routine begins at step  800  where the “quick Quote” routine is selected in relation to select coverages identified in step  802 . If the user desires to terminate the routine, then the system advances to step  804  where the user is returned to the home/messages routine. If the user continues with the quick Quote routine, then the system advances to step  806  where the system queries as to whether or not the user wants to compare rates available from more than one insurance carrier. If the response to the query is “YES”, then the multiple carriers can be selected for review at step  808  before the system advances to step  812  where the quote data must be entered. If the response to the query at step  806  is “NO”, then the system advances to step  810  where a single insurance carrier is selected before the system advances to step  812 . 
         [0115]    From step  812 , the system advances to step  814  where the quote data is saved before utilizing the rating engine of step  816 . The rating engine determines a quote for the data entered relative to a carrier. The quote data is saved at step  820  and the system advances to the query at step  822  which asks if the carrier being quoted is the last carrier. If the response to the query is “NO”, then the system returns to step  814  where the next carrier quote is determined. If the response to the query at step  822  is “YES”, then the system advances to the query at step  824 . 
         [0116]    The system, at step  824 , queries as to whether or not the quote data derived is to be compared. This would only be a factor when multiple carriers have been entered at step  808 . If the response to the query is “YES”, then the system produces a summary at step  826  and allows the user to view a selected quote at step  828 . From step  828 , the system advances to step  832  where a particular insured is sought from the system database. Returning to the query at step  824 , if the response was “NO”, then the single quote and policy costs can be viewed before advancing to step  832 . 
         [0117]    From step  832 , the system verifies that the insured was found before advancing to step  838 . If, however, the insured could not be located, then the system advances to step  836  where an insured file is created before advancing to step  838  where the identified insured&#39;s file is reviewed. The system then advances to step  840  where the applicable broker is identified before communications options are selected at step  842 . The quote is transmitted to the applicable broker and the communication summary generated at step  844  before the routine is ended at step  846  and the user directed to the home/message routine. 
         [0118]    In the claims, means, or step-plus-function clauses, are intended to cover the structures described or suggested herein as performing the recited function and not only structural equivalents but also equivalent structures. Thus, for example, although a nail, a screw, and a bolt may not be structural equivalents in that a nail relies on friction between a wooden part and a cylindrical surface, a screw&#39;s helical surface positively engages the wooden part, and a bolt&#39;s head and nut compress opposite sides of a wooden part, in the environment of fastening wooden parts, a nail, a screw, and a bolt may be readily understood by those skilled in the art as equivalent structures. 
         [0119]    Having described at least one of the preferred embodiments of the present invention with reference to the accompanying drawings, it is to be understood that the invention is not limited to those precise embodiments, and that various changes, modifications, and adaptations may be effected therein by one skilled in the art without departing from the scope or spirit of the invention as defined in the appended claims.

Technology Classification (CPC): 6