Patent Abstract:
A computer-implemented method of online collaboration on a document includes converting a source document from a document generation format to an independent file format, generating a coordinate map for displayed elements of the source document, displaying text of the document to a commenting user in the independent file format, allowing the commenting user to select and comment on the text, matching the displayed text and the comments with the source document using the coordinate map to generate a difference map, and storing the comments and the difference maps external from the source document

Full Description:
RELATED APPLICATIONS 
       [0001]    This application claims priority to U.S. Provisional Application No. 62/055,881, which is incorporated by reference here in its entirety. 
     
    
     BACKGROUND 
       [0002]    Document viewers allow online viewing of documents in browser windows. High fidelity document rendering displays the document in the same view as if it were printed, and so is sometimes referred to print view. When comments are attributed to such a view, the comments may not have any relation to the corresponding document text, as the on screen anchors and comments typically are painted over the document. When the source document changes, the comment anchors may become invalid. For example, if an editing user makes changes to the text in a MS-Word document and attaches a comment, when the original user accepts the comments the text to which the document is attached goes away but the comment remains. 
         [0003]    An alternative approach inserts the comments locations in-line with the text itself in the source document. As text moves from revision to revision, the comment moves along with it. However, embedding the information within the document can present problems around offline document editing, such as editing and commenting on the desktop, security document conversion and concurrent editing and review. 
         [0004]    Another approach has attempted to solve this problem using an HTML view of the document. This allows for in-lining the comment locations in the text and provides some  facility for tracking comments between revisions. However, an HTML rendering is not a high fidelity rendering and the comments are lost when the document is taken offline. 
     
    
     
       BRIEF DESCRIPTION OF THE DRAWINGS 
         [0005]      FIG. 1  shows a diagram of an embodiment of a system for online document collaboration. 
           [0006]      FIG. 2  shows a user interface provided to an originating user. 
           [0007]      FIG. 3  shows a flowchart for a method of converting the document from its original source document. 
           [0008]      FIG. 4  shows an example of the user interface at the reviewing stage of the document. 
           [0009]      FIG. 5  shows an example of a document viewer with associated comments. 
       
    
    
     DETAILED DESCRIPTION OF THE EMBODIMENTS 
       [0010]      FIG. 1  shows a collaboration system for online document review. An originating user such as  12  generates a document  10  using some sort of document generation software, such as Microsoft® Word®, Excel®, etc. The originating user may or may not be an author, in that the originating user may not actually create the content used in the document. The originating user, as used here, initiates the process of creation, review and sign off of a document referred to as a report or report package. The document may include one or more documents generated from one or more document generating software programs such as the MS Office® suite, etc. 
         [0011]    In generating the source document, the originating user may perform several tasks. The originating user will name the document, determine the components to be included in the document such as word processing files, spreadsheets, images, etc. The originating user may  divide the document up into smaller portions, referred to here as doclets. The doclets may be organized into sections. The originating user may also assign authors to the individual doclets and/or sections. 
         [0012]      FIG. 2  shows an example of a user interface  22  presented to the user as part of the collaboration system. The user interface has a left pane  22  that is used to track the components of the document. There is a tracking pane  26  at the top that allows users to see at what stage the document is in its cycle. Portion  28  lists the authors and parties responsible for the various parts of the document, as well as the approvers/commenting users. 
         [0013]    Returning to  FIG. 1 , many users will be contributing to the document, so the user saves the document  10  to a location that other users can access to allow them to collaborate on the document and in a form that allows the comments to remain associated with the proper portion of the text regardless of the viewer used, the browser used, etc. The document and its associated information may be saved to a database or database server, or other centralized file location such as  13 . 
         [0014]    In some embodiments, the originating user may initiate the process on a first computer  11  that has an interface to allow the originating user to define the document and its portions, as well as designate authors, reviewers and people who must sign off on the completed document. The various parties may receive notification of their involvement and/or tasking relative to the document through an e-mail system or other notification system. These people may all use different types of computers, operating systems and browsers to generate their portions or the document, or access the documents for review and sign off.  
         [0015]    In the scenarios discussed here, the examples will involve using a browser such as Internet Explorer®, Firefox®, Safari® or Chrome® to view documents. Different browser versions may use different viewers and the settings in the viewers may change the format of the text and the locations of the texts. 
         [0016]    For example, commenting user  18  makes comments such as  14  on the text  16 . Another user  20  may make other comments on the document. In prior systems, the comments may become muddled as the text expands to move to a different page, or is deleted to contract the text to a different page. Comments associated with text that is ultimately deleted will lose their anchors and the information in them may not make any sense, even though the comments may have valuable information in them that relate to the entire document. 
         [0017]      FIG. 3  shows an embodiment of a process of collaboratively working on a document. The originating user generates a document at  30 . The user or designated authors will typically use a document generation software such as MS-WORD®. Other packages such as text editors, presentation packages, spreadsheet programs, etc. are all well within the scope of the embodiments discussed here, as a document that results from a combination of items from these programs, such as a text document with embedded spreadsheets, images and text. To assist in understanding of the embodiments here, specific examples of MS-WORD® (Word) and Portable Document Format (PDF®) used in a Java® environment. 
         [0018]    Some terms used here may be interpreted in different ways. Users may comment on documents in their browser windows and this may be referred to as working on it ‘online.’ A document viewer may be a piece of software that is an add-on to a browser or just the browser itself.  
         [0019]    In the embodiments here, the document generation software is Word® and the browsers run in a Java® environment in which there are no application programming interfaces (APIs) for Microsoft products. In addition, as discussed above, the in line revisions and commenting within packages such as Word are not optimal for tracking the comments with true connections to the text. 
         [0020]    In the process here, the document is converted into an independent file format at  32 . The conversion in some embodiments require the use of a package that overcomes the issues with having no APIs for Word in a Java environment. One example is ‘Aspose Words’ a Java word processing component that enables developers to generate, modify, convert and render Word documents. However it is performed, the result is a document in PDF format, although any independent file format may be used. 
         [0021]      FIG. 4  shows the user interface  22  at this stage. As can be seen in  FIG. 4 , the tracking pane  26  now shows the document in review. The portion  28  that lists the various people involved now only includes the reviewers. In the sign off stage, not shown here, the tracking pane  26  would show that the review section is completed and the only parties listed in  28  would be those responsible for signing off on the document. 
         [0022]    Returning to  FIG. 3 , after document is converted, the process generates a coordinate map of the document in a character-by-character fashion on a pixel basis. In one embodiment, PDFBox is used to generate the coordinate map. The map represents the page offsets for each of the elements on the page. The text is then displayed for a commenting user to view. The commenting user selects the desired text upon which to comment and the coordinates in the coordinate map of the selection are captured at  38 . The coordinates of the selection are used to determine the actual text via the coordinate map previously generated.  
         [0023]      FIG. 5  shows an example of a document viewer with the associated comments. The viewer  50  has a document window  52  that displays the text, images, spreadsheets, etc. of the document or portion of the document. The comment section  54  shows the comments that correspond to the anchor points such as  58 . The banner  56  shows comments that are no longer attached to text, but still have relevant information in them. 
         [0024]    Once the selected text is identified, the rendered text needs to be matched up with the source document. Since there may be differences between the rendered versions of the document content, such as in the white spaces, fonts, alignment, etc., the rendered content needs to match the source content. 
         [0025]    In one embodiment, the process uses an enhanced implementation of Eugene Meyer&#39;s Longest Common Subsequence (LCS) to scan the rendered document content and the source document content to generate a difference map at  40 . The difference map is used to locate the selected text to which the comment is anchored. LCS is used to compare two documents, such as PDF v. Word or Word v. Word, as examples. LCS matches up text locations between the two documents. LCS typically performs a character by character recognition. In the embodiments here, it has been extended to be able to recognize words in a word wise subsequence algorithm. 
         [0026]    The LCS is not used for coordinate mapping. The coordinate mapping is used for understanding where the text is rendered on the screen to the user. The coordinate map is not applied to the source document. The difference map is applied to the source document and anchors the text to the words in the source document. This may be easier to understand in the context of an example, with the understanding that the example is in no way intended to limit the scope of the claims.  
         [0027]    The LCS compares the PDF that was rendered to the source Word document to identify where to anchor the comments in the source. The commenting user&#39;s comments are relative to the displayed document in the independent file format, in this example, PDF. Based upon the coordinate map, the process knows where the comments belong in the PDF. LCS helps to match that PDF text location to the source document. 
         [0028]    One should note that the anchoring of the comment is done by a comparison of the PDF to the Word version from which the PDF was generated, the same version of the document. In more general terms, the rendered document is compared to the document, or portion of the document, in the document creation format. When a revision comes in for the originally generated, in this case Word, version, such as when the originating user compiles all of the changes into a revision, the process compares the two Word documents (original and revision) to place the anchors relative to the revision. 
         [0029]    The location of the text and its associated comment is stored external to the document, externalizing the commentary. When the originating user or author receives the comments as changes at  42 , that person can view the comments matched up with the text to provide a revised document. The revised document is then sent out to either the same commenting users or a new set of commenting users. 
         [0030]    As mentioned above, in one scenario an originating user generates a document that may be very large and have several different components. The originating user may divide the document up into pieces, referred to here as doclets, with each doclet having its own author, commenting user or users. Each commenting user may view the document in a viewer, download it into Word, etc. If the user downloads it into Word, the commenting  process will be implemented such that the user will not be able to make inline edits as would normally happen in Word. 
         [0031]    Once the comments are made to each doclet, the document is then recombined and the originating user or doclet author makes the changes. The originating user may then send the revised document out to the same reviewers, or possibly to another level of reviewers. The revision will show all of the previous comments connected to the appropriate text. If the text has been deleted, the comments associated with text will appear on the document, such as in a top banner. The process may then repeat again and again until the document is finalized. Once the document is finalized, the user interface of  FIG. 3  would then allow the originating user to notify the people who need to sign off of the document&#39;s readiness. 
         [0032]    In this manner, a document may be collaborated upon by several different users viewing it in several different possible formats, where the comments are attached the correct text and preserved across revisions and versions until the final document is created. In other embodiments, the process is optimized for memory consumption and performance. 
         [0033]    Although there has been described to this point a particular embodiment of a method and system to monitor database performance, it is not intended that such specific references be considered as limitations upon the scope of this invention except in-so-far as set forth in the following claims.

Technology Classification (CPC): 6