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What is the purpose of the HRMIS Solution Architecture document? | The purpose of the HRMIS Solution Architecture document is to provide reference documentation for the design phase of the project. |
What does Health Support Services acknowledge in Western Australia? | Health Support Services acknowledges the traditional custodians throughout Western Australia and their continuing connection to the land, waters and community. |
What term can be used to refer to Aboriginal and Torres Strait Islander in the national context? | Aboriginal |
Why is the term 'Aboriginal' used in preference to 'Aboriginal and Torres Strait Islander' in Western Australia? | The term 'Aboriginal' is used in preference to 'Aboriginal and Torres Strait Islander' in Western Australia to recognize that Aboriginal people are the original inhabitants of the region. |
What is the purpose of this document? | The purpose of this document is to provide the solution architecture for the HRMIS program. |
What is the purpose of Table 5 in the solution overview? | Table 5 is used to display master data sources. |
What is the purpose of Table 11 in the text? | The purpose of Table 11 is to provide an overview of the Leave Solution data flows. |
What are some of the figures and processes mentioned in the text? | Some of the figures and processes mentioned in the text include Employee Timecard with multiple assignments, Employee Requesting Leave with multiple assignments, Legacy Payroll Certification Process, New Payroll Certification Process, Vacant Shift Management Process, Leave Solution Components, Leave Management Process, and Demand Management Solution Overview. |
What is the purpose of the HRMIS Program? | The purpose of the HRMIS Program is to provide a system-wide, ICT-enabled solution for human resources management within WA Health. |
What is the purpose of the Program? | The purpose of the Program is to replace the legacy HR/payroll system, the rostering system and nurse placement service with a single, reliable, accessible, and contemporary solution. |
Who is leading the HRMIS Program implementation and delivery? | Health Support Services (HSS) |
How many stages are there in the implementation of the Program? | There are five stages in the implementation of the Program. |
What are the objectives of the HRMIS Program? | The objectives of the HRMIS Program are to implement a solution that will allow HSS to deliver a more reliable and efficient service to its customers, be user friendly and accessible for staff when it suits them, support WA Health system-wide workforce reporting, planning and decision-making, and reduce administrative burden and support health entities to better allocate staff where they are needed most. |
What is the implementation strategy of the HRMIS Program? | The implementation strategy is solution-driven, focusing on business objectives and scope. It uses commercial-off-the-shelf software with limited customisations and relies on configurations and base product functionality. |
What is the purpose of the investment described in the text? | The purpose of the investment is to implement a new HR service delivery model and enable more efficient and effective workflows. |
What did the redesigned HR service delivery model provide? | HR functional support to the roll out and capability building of the HSS workforce teams |
What did the SMEs focus on during the workshops? | The SMEs focused on how WA Health's requirements and an optimal user experience could be achieved through system configuration, business process design, and custom development. |
What is the purpose of the document mentioned in the text? | The purpose of the document is to outline the solution architecture of the HRMIS system. |
What is the purpose of this document? | The document is used to explain the key system components of the solution to stakeholders and identify integration points. |
What is the purpose of this document? | To provide a high-level overview of system and solution components, not to replace detailed design documents. |
What is the objective of the Solution Architecture? | To be determined by HSS |
What is the purpose of the SAP SuccessFactors EC Core HR Reporting Workbook? | The purpose of the SAP SuccessFactors EC Core HR Reporting Workbook is to provide information and guidelines for reporting in the EC Core HR module. |
What are the different workbooks mentioned in the text? | The different workbooks mentioned in the text are: Timekeeping Workbook, Scheduling Workbook, UX Workbook, EC Payroll Workbook - Leave Payroll Workbook, Wage Type Payroll Workbook, Configuration Payroll Document, and Absence Payroll Quota. |
What is the name of the workbook for Security Payroll? | SAP SuccessFactors EC Payroll - Security Payroll Workbook |
What document is referred to as 'Ref 1'? | Documented Business Processes to Level 3 |
What is the purpose of the 'Mapping and Transformation Data Rules Document (Initial Version)'? | Migration |
What are the assumptions that underpin the design of the HRMIS solution? | The assumptions that underpin the design of the HRMIS solution are not provided in the given text. |
What will happen to the assumptions in the Build process? | They will be converted into design decisions |
What will the Job Classifications in SuccessFactors be based on? | The Job Classifications in SuccessFactors will be based on the standard HP-6942 ANZSCO codes for medical. |
What will happen during A5 Payroll Certification? | A5 Payroll Certification will occur based on the manager approving data entry HP-6945. |
What will be created in Snowflake other than where reporting direct HP-6951 from one of the HRMIS components is justified? | New reporting |
What will replace CredWA in extending the functionality HP-7102 and managing all credentials? | A new credentialling solution |
What does the rostering management function do? | The rostering management function creates and maintains a standardised rostering system, replacing legacy applications and spreadsheets. |
What is the purpose of workforce management in HRMIS? | The purpose of workforce management in HRMIS is to create and maintain work schedules to track employee hours. |
What does the text refer to as 'Principle 1' of the HRMIS Solution Architecture design principles? | The use of the standard product to its maximum capability |
What is the purpose of converting only the minimal set of data in the given text? | To accelerate the process of implementation and reduce the ongoing support effort and cost. |
What will be defined during the project Implementation stage? | A decommissioning and archiving strategy document |
What is the HRMIS SOLUTION ARCHITECTURE aiming to achieve? | The HRMIS SOLUTION ARCHITECTURE aims to establish a single source of truth for all data and maintain integrations between systems. |
What is one benefit of having a source of truth for systems? | Time consuming double entry is avoided. |
What is one benefit of the system mentioned in the text? | Time consuming double entry is avoided. |
What is the purpose of considering custodian requirements and securing information within the receiving application? | The purpose is to ensure the proper handling and protection of the information. |
What is the HRMIS solution composed of? | The HRMIS solution is composed of a Software as a Service (SaaS) HR, Payroll, Scheduling and Time Management system, along with a series of extensions and integration components. |
What is the provision mentioned in the text? | The provision mentioned in the text is the SAP Employee Central HR solution. |
What are some of the business objects and processes that this service will support WA Health with? | Organisational Structure, Personal Information, Employment Information, ESS and MSS, Job Information, Compensation Management, Leave of Absence requests and Leave Approval, Pay Component Management, Employee Skills, Qualifications and Certificates |
What is SuccessFactors Employee Central responsible for? | Employee and organisational structure management. |
What are some of the business objects and processes supported by this service? | The supported business objects and processes are Payroll Processing, Single Touch Payroll, Superannuation, Pay Statement, Legal Reporting, Leave Accrual Calculations, and Financial Posting. |
What is the purpose of the Payroll Control Centre (PCC) mentioned in the text? | The Payroll Control Centre (PCC) is used to drive the payroll process, including time evaluation payroll processing, finance posting generation, and finance posting. |
What are the business objects and processes supported by this service? | The business objects and processes supported by this service include Award Interpretation, Timekeeping, Workload planning, Rostering, Work Schedules, and Leave Management (except for Leave of Absence). |
What is the purpose of using UKG Workforce Dimensions in relation to employee skill and certifications? | To facilitate rostering requirements |
What is the purpose of the Widget Brain Algorithm? | The Widget Brain Algorithm is used within the Nursing rostering process to meet the detailed requirements of nursing in the auto scheduling process. |
What are the hard and soft rules considered by the Widget Brain application when assigning shifts? | The Widget Brain application considers a series of hard and soft rules when assigning shifts. |
What is the purpose of the 'Compliance Checker' function in the Widget Brain application? | The purpose of the 'Compliance Checker' function is to validate manual changes made to the roster by users and ensure they comply with the rules of the award. |
What does the Widget Brain application do with personal information on employees? | The Widget Brain application does not hold personal information on employees on its servers. |
What does the HRMIS solution use to manage integrations with third party applications and between components of the solution? | The HRMIS solution uses the integration component (SAP CPI) and Integration monitoring. |
What is Dell Boomi used for? | Dell Boomi is used for majority of integrations into or out of UKG Dimensions. |
What is the purpose of the Snowflake service? | The Snowflake service is used for HRMIS reporting and certain specific services such as webPAS data integration and FTE functionality replacement. |
What is the source system used for employee records and what functionality does it serve? | The source system used for employee records is Employee Central and it serves the functionality of systemizing the hire/re-hire of new employees. |
What are some examples of the types of information that can be found within the master data? | Biographical information, address information, payment information, employment information, job information, compensation levels |
Where can the employee access their payslip? | The employee can access their payslip in employee central via mashup integrated within EC. |
What is the purpose of Employee Central in the HRMIS solution architecture? | To ensure a consolidated view of all employee data |
What is the purpose of the 'replacement solution' mentioned in the text? | The purpose of the 'replacement solution' is to assign employees to roles and shifts based on their skills, qualifications, and certificates. |
What is the HR team responsible for? | The HR team is responsible for updating the position structure. |
What is the responsibility of the HR team mentioned in the text? | The HR team is responsible for maintaining the job classifications within employee central. |
What system is used for manual creation of GL Accounts Roster Pattern? | UKG Dimensions |
Who can create/update balances? | The payroll administrator |
Where is Parental Leave maintained as a single leave of absence record? | Employee Central |
In UKG Dimensions, how are allowances assigned to employees? | Some allowances are manually added to the employee record by the manager, others are based on their entitlement from their award. |
How are Non-Time based Employee Central Allowances assigned to employees? | Some allowances are manually added to the employee record by the manager, while others are requested by the employee. |
What system provides the email address for the Corporate Identity? | Active Directory |
What does the Bank Master provide a list of? | Valid BSB codes |
What is the purpose of the EDRMS solution mentioned in the text? | To replace the document and support the data transfer process |
What is being driven by the project? | A consistent approach to usage of these applications and a single source of truth for each type of skill, credential, professional qualification and certificate. |
What have Permission Groups been identified for in the WA Health workshop? | Permission Groups have been identified for performing activities in Employee Central, Employee Central Payroll, or UKG Dimensions systems. |
What systems will the majority of employees access? | The majority of employees will only access the Employee Central and UKG Dimensions systems. |
What permissions does the 'Admin - Payroll Ops Manager' role have? | The 'Admin - Payroll Ops Manager' role has permissions for Employee, Manager, and Central Payroll Dimensions. |
What is the position title of a Technology Support Officer? | Technology Support Officer |
What is the assumption made in the given text? | The assumption is based on the current understanding of the organizational structure and current activities performed in the absence of a decision on a Service Delivery Model. |
What is the purpose of determining the Service Delivery Model? | The purpose is to impact the mapping and design of the Permission Groups. |
What is the minimum Permission Group given to all employees? | Employee |
Where will the reporting solution inherit its permissions from? | The reporting solution will inherit its permissions from the individual components the data is provided from. |
What are the design principles for developing Permission Groups? | The design principles for developing Permission Groups include alignment with job roles and their permissions, providing exact access to the system for the activities that are performed, and segregation of duties. |
What will HR & Payroll staff not be able to do via the Maintain HR Master Data transaction code in ECP? | Maintain their own infotypes |
What determines whether a user is granted access to data and functionality? | The Permission Group |
What does the table list and identify? | The table lists the RBP groups and identifies their access levels. |
What access level does the 'Permission Team' have to 'Data Objects'? | The 'Permission Team' has 'View' access to 'Data Objects' |
What is the purpose of the 'HDA Create Positions' Admin role? | The purpose of the 'HDA Create Positions' Admin role is to create positions in the system. |
What actions can the user perform in relation to medical data? | View and maintain |
What is the purpose of the AHPRA TBD Practitioners (Display)? | The purpose of the AHPRA TBD Practitioners (Display) is to provide relief positions for practitioners in various countries. |
What is the purpose of the HRMIS SOLUTION ARCHITECTURE document? | The purpose of the HRMIS SOLUTION ARCHITECTURE document is to display all workers, compensation, patient safety, legal access, and workforce reporting for an HSP. |
What are the permission groups that do not need access to EC? | Admin - Employee Data Display Only, Overpayment, Manager Payroll Support, Payroll Reporting |
What is the purpose of the 'Admin - Rostering' role? | The purpose of the 'Admin - Rostering' role is to handle rostering tasks. |
What is the purpose of continuously revisiting the Permission Group design throughout the Implementation stage? | To cater for changes in business process decisions which may impact the access levels and may require new Permission Groups. |
What is the purpose of the Employee Central Payroll Permission Groups? | The Employee Central Payroll Permission Groups were proposed and identified during the ECP Security workshop to define the roles and responsibilities within the payroll structure and reporting requirements. |
What is the purpose of the 'Admin - Payroll Ops' role in the EC Payroll system? | The purpose of the 'Admin - Payroll Ops' role is to have display access of all payroll functionality including reporting. |
What are the permissions and responsibilities of the 'Manager' role in PCC? | The 'Manager' role in PCC allows maintenance of PCC through Manage Process, Manage Policies, and Manage teams. It also allows the addition of new team members into PCC for Alert processing. |
What is the role of 'PRADO' in processing payroll? | PRADO enables access to all transactions associated with processing payroll and subsequent activities. |
What access does an Admin - Employee have to HR master data infotypes? | An Admin - Employee has display access to HR master data infotypes. |
What authorizations are required for Time Replication? | Time Replication requires the necessary authorizations required to process the replication of employee times and time evaluation results. |
What access does the Finance Accountant have to sensitive HR data? | The Finance Accountant has access to sensitive HR data, including personnel information, payroll details, and data transferred to Finance Controlling. |
What is expected to be determined regarding workforce reporting? | The derivatives of this role based on the sets and subsets of reports required. |
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