Case Title: Amendments to Rules of Criminal Procedure 3.852 (Capital Postconviction Public Records Production) and Rule 3.993 (Relating Forms)

Citation: 

Docket Number: SC93-845

State: florida

Court: Florida Supreme Court

Date: 1999-12-20T00:00:00Z

Document:
FLORIDA SUPREME COURT
NOTICE OF CORRECTION
DATE: December 20, 1999
CASE OF: AMENDMENTS TO FLA. RULES OF CRIMINAL
PROCEDURE 3.852 (CAPITAL POSTCONVICTION PUBLIC RECORDS
PRODUCTION) AND RULE 3.993 (RELATED FORMS)
DOCKET NO.  93,845
OPINION FILED: JULY 1, 1999
ATTENTION: ALL PUBLISHERS
THE FOLLOWING CORRECTIONS HAVE BEEN MADE IN THE 
ABOVE OPINION:
1.  On page 5, in the first full paragraph on the page, in the single-spaced 
displayed extract within the paragraph, the last sentence of the quoted rule
subdivision has been changed to appear in struck-through type to conform it to the
amendment shown in the appendix on page 16.
2.  On page 6, in the single-spaced displayed extract on the upper half of the
page, the last sentence of the quoted rule subdivision has been changed to remove
the strike-through lines and display the sentence in ordinary type except for the
underscored word “written,” which remains underscored.
3.  In the appendix, on page 16, where amendments to rule 3.852(h) are
shown, in subdivision (h)(3), in the third line of the text remaining after deletion 
of the struck-through first sentence, the strike-through line has been removed from
the words “has previously” to indicate that these words are not being deleted but
are retained in the language of the rule.
4.  In the appendix, former page 19, now page 20, Rule 3.993, form (a):  In
the third paragraph of the main body of the text of the form (i.e., excluding the
caption, heading,  addressee line, certification lines, and signature lines of the
form), in the third line, the word “for” is shown struck through to show deletion by
amendment.  The word “which” is shown struck through and the word “that” has
been added, underscored, to show amendment.
5.  Appendix, former page 20, now page 21, form (b):  In the second
paragraph of the main body of text, in the last line, the word “such” is struck
through and the word “these” is added, underscored to show amendment.
6.  Appendix, former page 22, now page 23, form (d):  In lines 4 and 5 of 
the main body of text, in the new (underscored) language being added, the word
“for” has been removed and the word “which” has been changed to read “that.”
7.  Appendix, former page 23, now page 24, form (e):  In line 5 of the main
body of text, in the new (underscored) language being added, the word “for” has
been removed.
8.  Appendix, former page 24, now page 25, form (f):  In line 6 of the main
body of text, in the new (underscored) language being added, the word “for” has
been taken out and the word “which” has been changed to “that.”
9.  Appendix, former page 25, now page 26, form (g):  In line 7 of the main
body of text, the words “pertaining to this case” have been moved to appear before
the new (underscored) language being added, after the word “records.”  The word
“for” has been removed from the new (underscored) language.
10.  Appendix, former page 26, now page 27, form (h):  In the second
paragraph of the main body of text, the words “pertaining to this case” have been
moved to appear before the new (underscored) language, after the word “records.” 
In the new (underscored) language, the word “for” has been taken out.
11.  Appendix page 28, form (i):  In  the paragraph of the main body of text
designated with the number “1," in the third line the words “which are” have been
moved to appear after the word “possession” in the second line and they are shown
struck through to indicate their deletion by amendment.  The words “pertinent to
this case” in the third line have been moved to appear before the new 
(underscored) language and after the struck-through words following the word
“possession” in the second line.  The word “for” has been removed from the new
(underscored) language.
12.  Appendix page 29, form (j):  In the second line of the main text, the
word “seal” is shown struck through to indicate deletion by amendment.  In line 5,
the words “to the best of my knowledge and belief” have been added, underscored,
after the word “that” and before the word “all.”  Also in the second line, the word
“such”  has been struck through to show deletion and the words “of these” have
been added, underscored to show addition by amendment.  In line 7, the word 
“for” has been removed from the new (underscored) language.  In line 7, the words
“to the best of my knowledge and belief” are shown struck through to indicate
deletion.
13.  Appendix page 31, form (k):  In the third line of item 4 of the main 
body of text, the word “which” is struck through and the word “that” is added,
underscored to show amendment.
14.  Appendix page 32, form (l):  In the bracketed language following the
main body of text, the word “state” has been struck through to show deletion by
amendment, the word “specify” has been added underscored to show addition, the
underscored words “with specificity” and “the” have been removed from the new
(underscored) language being added by amendment.
15.  Appendix page 33, form (m):  In the fifth line of the main body of text
the word “have” is shown struck through and the word “has” has been added,
underscored to show addition by amendment.
16.  Appendix, former page 36, now page 35, form (o):  In the fifth line of
the main body of text, the word “only” has been moved by showing it deleted by a
strike-through line and then adding it underscored after the word “opened.”    
SIGNED: JANIE  L. BENTLEY, OPINION CLERK
The corrected hard copy will follow by mail.
Supreme Court of Florida
 
CORRECTED OPINION
____________
No. 93,845
____________
AMENDMENTS TO FLORIDA RULES
OF CRIMINAL PROCEDURE 3.852 (CAPITAL
POSTCONVICTION PUBLIC RECORDS PRODUCTION)
AND RULE 3.993 (RELATED FORMS)
[July 1, 1999]
PER CURIAM.
On September 18, 1998, this Court adopted on an emergency basis a revised
version of Florida Rule of Criminal Procedure 3.852, which had been proposed by
the Committee on Florida Rule of Criminal Procedure 3.852 established by this
Court to recommend amendments to the rule in light of the legislature's enactment
of a new section of the Public Records Law, section 119.19, Florida Statutes
(Supp. 1998), concerning public records production for capital postconviction
defendants.  Amendments to Florida Rules of Criminal Procedure, 723 So. 2d 163
(Fla. 1998).  In that decision, we asked interested persons to submit to this Court by
December 1, 1998, their comments concerning the rule as adopted.  Since that 
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date, we have held oral argument, reviewed comments and proposed changes, and
otherwise considered the rule.  In addition to making changes based on comments
we received, this Court sua sponte has made additional substantive and technical
modifications.  As to Florida Rule of Criminal Procedure 3.993, which provides
accompanying forms, we have amended forms (d) and (f) to conform to
subdivisions (e)(2) and (e)(4) in rule 3.852, and we have made technical
corrections in several of the forms.  We hereby adopt the appended amendments to
Florida Rules of Criminal Procedure 3.852 and 3.993 and address below the
substantive changes we have made in rule 3.852.
We have added subdivision (c)(3), requiring proof of receipt, in order to
assure that the record in each case is complete as to receipt of notification.
During oral argument, the necessity of indicating that duplicate production 
is not required became apparent.  Thus, we have also added subdivision (c)(4),
which exempts from production any public records previously filed in the trial
court.
We have amended subdivision (d)(1) at the request of the attorney general 
to provide that the state attorney shall be directed to provide each law enforcement
agency involved "in the investigation of the capital offense" with notification of
this court's mandate affirming the death sentence.  We have clarified subdivisions
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(d) and (e) to indicate that time periods for further notification and production 
shall begin after "receipt of written notification" of this Court's mandate.
We have clarified subdivision (d)(4) to provide that the attorney general is 
to "notify" all persons or agencies identified pursuant to subdivisions (d)(2) or
(d)(3) that the persons or agencies are required by section 119.19(6)(b), Florida
Statutes (Supp. 1998), to copy, index, and deliver records to the records  
repository.  This subdivision previously required the attorney general to "request"
of the persons or agencies that public records be "copied, sealed, indexed and
delivered" to the repository.  This change was suggested by the attorney general to
clarify that the attorney general's notification directs the persons or agencies to
carry out acts that are required and are not discretionary.  For further clarification
we have implemented in subdivision (d)(4) the statutory mandate that the 
identified persons or agencies bear the costs related to copying, indexing, and
delivering records to the repository.
We have amended subdivision (e)(2) at the request of the Capital Collateral
Regional Counsel (Middle Region) (CCRC-M) to clarify that state attorneys shall
bear the costs of copying, indexing, and delivering their records to the records
repository.  This change is consistent with the requirements for other agencies to
bear such costs.
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As to subdivision (f), concerning exempt or confidential public records, 
both the attorney general and CCRC suggested in oral argument that costs could 
be reduced if we amended the rule to provide that exempt or confidential records
be transported directly to the trial court rather than initially to the records
repository and then to the trial court as now provided in subdivision (f).  Although
we find some merit in this approach, we decline to make this substantive
amendment because section 119.19(7)(a) and (b), Florida Statutes (Supp. 1998),
specifically provides that exempt or confidential public records be delivered to the
records repository and then, upon the entry of an appropriate court order, to the
trial court.  We encourage the legislature to revisit this provision and to consider
whether the most efficient method of transferring this category of records would 
be to require that the records be transferred directly to the trial court rather than to
the repository.
We do, however, modify technical aspects of subdivision (f) for purposes of
clarification.  First, we permit the use of "containers" rather than "boxes" for 
public records production in order to clarify that there may be discretionary use of
containers when appropriate that are not "boxes" for storage and transportation of
sealed records.  Second, in response to CCRC's raising of an issue as to the
potential for ex parte communications concerning exempt or confidential records,
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we have removed from (f)(2) the provision as to the presence of a representative of
the delivering agency at an unsealing.  We leave the handling of the chain of
custody of the records to the trial court, and we caution against any ex parte
communications.
We have modified subdivision (h)(2) as follows (new language is indicated
by underscoring; deletions are indicated by strike-through type):
(2) If on October 1, 1998, a defendant is represented by
collateral counsel and has initiated the public records process,
collateral counsel shall, within 90 days of after October 1, 1998, or
within 90 days after the production of records which were requested
prior to October 1, 1998, whichever is later, file with the trial court
and serve a written demand for any additional public records that 
have not previously been the subject of a request for public records. 
The request for these records shall be treated the same as a request
pursuant to subdivisions (d)(3) and (d)(4) of this rule, and the records
shall be copied, indexed, and delivered to the records repository as
required in subdivision (e)(5) of this rule.  A person or agency may
object to any request under this subdivision, and the trial court shall
hold a hearing and rule on the objection within 30 days after filing of
the objection.
The preceding amendment to subdivision (h)(2) is in response to comments
by CCRC indicating that issues continue to exist in respect to records requested by
postconviction counsel prior to October 1, 1998, that have not been produced
within the required time period for requests for additional records.
We have amended subdivision (h)(3) as follows:
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(3) If on October 1, 1998, the defendant has had a rule 3.850 or
rule 3.851 motion denied and no rule 3.850 or rule 3.851 motion is
pending, no additional public records request under this rule is
permitted by collateral counsel until a death warrant has been signed
by the Governor and an execution has been scheduled.  Within 10
days of the signing of the a defendant's death warrant, collateral
counsel may request in writing the production of public records from 
a person or agency from which collateral counsel has previously
requested public records.  A person or agency shall produce copy,
index, and deliver to the records repository any public record:
(A) that was not previously the subject of an objection;
(B) that was received or produced since the previous request; 
or
(C) that was, for any reason, not produced
previously.
The person or agency providing the records shall bear the costs of
copying, indexing, and delivering such records.  If none of these
circumstances exist, the person or agency shall file with the trial court
and the parties an affidavit stating that no other records exist and that
all public records have been produced previously.  A person or 
agency shall comply with this subdivision within 10 days from the
date of the written request or such shorter time period as is ordered by
the court.
We deleted the first sentence in subdivision (h)(3) because we find the sentence to
be unnecessary and inappropriate.  We also amended subdivision (h)(3) in order to
conform this subdivision to the other subdivisions as to the payment of costs.
We have deleted subdivision (i)(1) entirely because we find it to be
redundant.  Thus, subdivisions (i)(2) and (i)(3) now become subdivisions (i)(1) 
and (i)(2), respectively.  For clarification, we have modified subdivision (i)(2), 
now subdivision (i)(1), by adding a subdivision (D), which provides:  "(D) shall be
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served in accord with subdivision (c)(1) of this rule."
We have deleted subdivision (l), which precludes collateral counsel from
soliciting another person to make a request for public records on behalf of a
postconviction defendant, because this provision is not necessary or appropriate 
for this rule.  We have replaced the deleted subdivision (l) with the following new
subdivision (l), which contains the following provisions as to scope of production
and resolution of production issues:
(l) Scope  of  Production  and  Resolution  of  Production
Issues.
(1) Unless otherwise limited, the scope of production under any
part of this rule shall be that the public records sought are not
privileged or immune from production and are either relevant to the
subject matter of the proceeding under rule 3.850 or rule 3.851 or are
reasonably calculated to lead to the discovery of admissible evidence.
(2) Any objections or motions to compel production of public
records pursuant to this rule shall be filed within 30 days after the end
of the production time period provided by this rule.  Counsel for the
party objecting or moving to compel shall file a copy of the objection
or motion directly with the trial court.  The trial court shall hold a
hearing on the objection or motion on an expedited basis.
(3) The trial court may order mediation for any controversy as
to public records production pursuant to this rule in accord with
Florida Rules of Civil Procedure 1.700, 1.710, 1.720, 1.730, or the
trial court may refer any such controversy to a master in accord with
Florida Rule of Civil Procedure 1.490.  
We intend for this rule to serve as a basis for providing to the 
postconviction process all public records that are relevant or would reasonably 
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lead to documents that are relevant to postconviction issues.  We emphasize that it
is our strong intent that there be efficient and diligent production of all of the
records without objection and without conflict, and it is further our intent to
discourage the abuse of the production process and the trial court with public
records production issues which should be able to be resolved by good faith
discussion by the producing agencies and counsel for the postconviction 
defendant.  The courts should expeditiously resolve any disputes as to what
documents must be produced.  Counsel are required to make good faith efforts to
resolve such disputes.  We believe that mediation may serve to resolve these
disputes, and we also urge the use of masters for dispute resolution. 
We have amended subdivision (m) as follows:
(m) Destruction of Records Repository Records.  Sixty days
after a capital sentence is carried out, after the a defendant is released
from incarceration following the granting of a pardon or reversal of
the sentence, or after the a defendant has been resentenced to a term 
of years, the attorney general shall provide written notification of this
occurrence to the Ssecretary  of Sstate, who with service in accord
with subdivision (c)(1).  After the expiration of the 60 days, the
secretary of state may then destroy the copies of the records held by
the records repository that pertain to that case, unless an objection to
the destruction is filed in the trial court and served upon the secretary
of state and in accord with subdivision (c)(1).  If no objection has
been served within the 60-day period, the records may then be
destroyed.  If an objection is filed, the records shall not be destroyed
until a final disposition of the objection.
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We made the preceding amendment to provide persons or agencies required
to be served in subdivision (c)(1) with sufficient notice of the pending destruction
of records pursuant to section 119.19(13), Florida Statutes, an opportunity to 
object in order to preserve such records in the repository for another purpose.
As we stated in our decision adopting our now-repealed rule 3.852, this rule
is a discovery rule for public records production ancillary to proceedings pursuant
to rules 3.850 and 3.851.  In re Amendment to Florida Rules of Criminal
Procedure–Capital Postconviction Public Records Production, 683 So. 2d 475, 476
(Fla. 1996).  The time requirements of the rule pertain only to documents that are
sought for use in these postconviction proceedings.  Id.  Rule of Criminal
Procedure 3.852 is not a rule of evidence.  Id.  Any public record that a
postconviction defendant offers into evidence in a postconviction proceeding shall
be admitted on the basis of the applicable law of evidence.  Id.
Accordingly, Florida Rules of Criminal Procedure 3.852 and 3.993 are
amended as reflected in the appendix to this opinion.  New language is indicated 
by underscoring; deletions are indicated by strike-through type.  These 
amendments shall become effective on the date this opinion is filed.  By this
adoption of the rules we express no opinion on the substance of the rules or 
section 119.19, Florida Statutes (Supp. 1998), or the merits of any matter
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concerning the rules or statute.  We continue to remain open to suggested changes
in rules 3.852 and 3.993, the need for which may become apparent from
implementation of the rules.
It is so ordered.
HARDING, C.J., SHAW, WELLS, ANSTEAD, PARIENTE and LEWIS, JJ., and
OVERTON, Senior Justice, concur.
THE FILING OF A MOTION FOR REHEARING SHALL NOT ALTER THE
EFFECTIVE DATE OF THESE AMENDMENTS.
Original Proceeding - Florida Rules of Criminal Procedure
Honorable Stan R. Morris, Circuit Judge, Eighth Judicial Circuit, Gainesville,
Florida, 
for Petitioner
Robert A. Butterworth, Attorney General, and Richard B. Martell, Chief, Capital
Appeals, Tallahassee, Florida; Michael R. Ramage, General Counsel, Tallahassee,
Florida, on behalf of The Florida Department of Law Enforcement; Gregory C.
Smith, Capital Collateral Counsel, Tallahassee, Florida, on behalf of the Northern
Region; Todd G. Scher, Chief Assistant CCRC, Miami, Florida, on behalf of the
Southern Region; John W. Moser, Capital Collateral Regional Counsel, and
Michael P. Reiter, Chief Assistant CCRC, Tampa, Florida, on behalf of the Middle
Region,
Responding with comments 
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APPENDIX
Rule 3.852 Capital Postconviction Public Records Production.
(a) Applicability and Scope.
(1) This rule is applicable only to the production of public records for 
capital postconviction defendants and does not change or alter the time periods
specified in Florida Rules of Criminal Procedure 3.850 and 3.851.  Furthermore,
this rule does not affect, expand, or limit the production of public records for any
purposes other than use in a proceeding held pursuant to rule 3.850 or rule 3.851.
(2) This rule shall not be a basis for renewing requests that have been
initiated previously or for relitigating issues pertaining to production of public
records upon which a court has ruled prior to October 1, 1998.
(3) This rule is to be used  in conjunction with the forms found at rule
Florida Rule of Criminal Procedure 3.993.
(b) Definitions.
(1) “Public records” has the meaning set forth in section 119.011(1), Florida
Statutes (1997).
(2) “Trial court” means:
(A) the judge who imposed the sentence of death; or
(B) the judge assigned by the chief judge.
(3) “Records repository” means the location designated by the Ssecretary of
Sstate pursuant to section 119.19(2), Florida Statutes (Supp. 1998), for archiving
capital postconviction public records.
(4) “Collateral counsel” means a capital collateral regional counsel from one
of the three regions in Florida; a private attorney who has been appointed to
represent a capital defendant for postconviction litigation; or a private attorney 
who has been hired by the capital defendant or who has agreed to work pro bono
for a capital defendant for postconviction litigation.
(5) “Agency” and “person” mean an entity or individual as defined in 
section 119.011(2), Florida Statutes (1997), that is subject to the requirements of
producing public records for inspection under section 119.07(1)(a), Florida 
Statutes (1997).
(6) “Index” means a list of the public records included in each box container
of public records sent to the records repository.
(c) Filing and Service.
(1) The original of all notices, requests, or objections filed under this rule
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must be filed with the clerk of the trial court.  Copies must be served on the trial
court, the attorney general, the state attorney, collateral counsel, and any affected
person or agency, unless otherwise required by this rule.
(2) Service shall be made pursuant to rule Florida Rule of Criminal
Procedure 3.030(b).
(3) In all instances requiring written notification or request, the party who
has the obligation of providing a notification or request shall provide proof of
receipt.
(4) Persons and agencies receiving postconviction public records
notifications or requests pursuant to this rule are not required to furnish records
filed in a trial court prior to the receipt of the notice.
(d) Action Upon Issuance of Mandate.
(1) Within 15 days after receiving written notification of the Supreme Court
of Florida's issues a mandate affirming the sentence of death, the attorney general
shall file with the trial court a written notice of the mandate and serve a copy of it
upon the state attorney who prosecuted the case, the Department of Corrections,
and the defendant’s trial counsel.  The notice to the state attorney shall direct the
state attorney to submit public records to the records repository within ninety 90
days after receipt of written notification and to notify each law enforcement 
agency involved in the case investigation of the capital offense to submit public
records to the records repository within 90 days  after receipt of written
notification.  The notice to the Department of Corrections shall direct the
department to submit public records to the records repository within 90 days after
receipt of written notification.
(2) Within 90 days after receiving written notification of issuance of the
Supreme Court of Florida’s mandate affirming a death sentence, the state attorney
shall provide written notification to the attorney general of the name and address 
of any additional person or agency that has public records pertinent to the case.
(3) Within 90 days after receiving written notification of issuance of the
Supreme Court of Florida’s mandate affirming a death sentence, the defendant’s
trial counsel shall provide written notification to the attorney general of the name
and address of any person or agency with information pertinent to the case which
has not previously been provided to collateral counsel.
(4) Within 15 days after receiving written notification of any additional
person or agency pursuant to subdivisions (d)(2) or (d)(3) of this rule, the attorney
general shall request all public records in the possession of each additional person
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or agency which pertain to the case be copied,  sealed, indexed, and delivered to
the records repository. notify all persons or agencies identified pursuant to
subdivisions (d)(2) or (d)(3) that these persons or agencies are required by section
119.19(6)(b), Florida Statutes (Supp. 1998), to copy,  index, and deliver to the
records repository all public records pertaining to the case that are in their
possession. The person or agency shall bear the costs related to copying, indexing,
and delivering the records.
(e) Action Upon Receipt of Notice of Mandate.
(1) Within 15 days after receipt of a written notice of the mandate from the
attorney general of the mandate, the state attorney shall provide written 
notification to each law enforcement agency involved in the specific case to 
submit public records to the records repository within 90 days after receipt of
written notification.  A copy of the notice shall be served upon the defendant’s 
trial counsel.
(2) Within 90 days after receipt of a written notice of the mandate from the
attorney general, the state attorney shall copy, seal, index, and deliver to the
records repository all public records that were produced in the state attorney's
investigation or prosecution of the case except for those filed in the trial court.  
The state attorney shall bear the costs.  The state attorney shall also provide  
written notification to the attorney general of compliance with this section,
including certifying that, to the best of the state attorney’s knowledge or belief, all
public records in the state attorney’s possession have been copied, sealed, indexed,
and delivered to the records repository as required by this rule.
(3) Within 90 days after receipt of a written notice written notification of the
mandate from the attorney general, the Department of Corrections shall copy, seal,
index, and deliver to the records repository all public records determined by the
department to be relevant to the subject matter of a proceeding under rule 3.850 or
rule 3.851, unless production of any such copying, sealing, indexing, and
delivering would be unduly burdensome.  The department shall bear the costs.  
The Ssecretary of the Ddepartment shall provide written notification to the 
attorney general of compliance with this section certifying that, to the best of the
Ssecretary of the Ddepartment's knowledge or belief, all such public records in the 
possession of the Ssecretary of the Ddepartment have been copied, sealed, 
indexed, and delivered to the records repository.
(4) Within 90 days after receipt of the written notification of the mandate
from the state attorney, a law enforcement agency shall copy, seal, index, and
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deliver to the records repository all  public records, except for those filed in the
trial court, which were produced in the investigation or prosecution of the case. 
Each agency shall bear the costs of copying, sealing, indexing, and delivering the
public records.  The chief law enforcement officer of each law enforcement agency
shall provide written notification to the attorney general of compliance with this
section including certifying that, to the best of the chief law enforcement officer’s
knowledge or belief, all such public records in possession of the agency or in
possession of any employee of the agency, have been copied, sealed, indexed, and
delivered to the records repository.
(5) Within 90 days after receipt of written notification of the mandate from
the attorney general receiving a request for public records, each additional person
or agency identified pursuant to subdivision (d)(2) or (d)(3) of this rule shall copy,
index, and deliver to the records repository  all public records  which were
produced during the prosecution of the case.  The person or agency shall bear the
costs.  The person or agency shall provide written notification to the attorney
general of compliance with this subdivision and shall certify, to the best of the
person or agency’s knowledge and belief, all such public records in the possession
of the person or agency requested have been copied,  sealed, indexed, and 
delivered to the records repository.
(f) Exempt or Confidential Public Records.
(1) Any public records delivered to the records repository pursuant to these
rules that are confidential or exempt from the requirements of section 119.07(1),
Florida Statutes, or article I, section 24(a), Florida Constitution, must be separately
boxed contained, without being redacted, and sealed.  The outside of the box
container must clearly identify that the public record is confidential or exempt and
that the seal may not be broken without an order of the trial court.  The outside of
the box container must identify the nature of the public records and the legal basis
for the exemption.
(2) Upon the entry of an appropriate court order, sealed boxes containers
subject to an inspection by the trial court shall be shipped to the clerk of court.  
The boxes containers may be opened only for inspection by the trial court in
camera and only with a representative of the agency present at the unsealing by the
court.  The moving party shall bear all costs associated with the transportation and
inspection of such records by the trial court.  The trial court shall perform the
unsealing and inspection without ex parte communications and in accord with
procedures for reviewing sealed documents.
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(g) Upon Designation of Collateral Counsel.
(1) Within 90 days after collateral counsel is appointed, retained, or appears
pro bono, such counsel shall send a written demand for additional public records 
to each person or agency submitting public records or identified as having
information pertinent to the case under subdivision (d) of this rule.
(2) Within 90 days of receipt of the written demand, each person or agency
notified under this subdivision shall deliver to the records repository any 
additional public records in the possession of the person or agency that pertain to
the case and shall certify to the best of the person or agency’s knowledge and 
belief that all additional public records have been delivered to the records
repository or, if no additional public records are found, shall recertify that the
public records previously delivered are complete.
(3) Within 60 days of receipt of the written demand, any person or agency
may file with the trial court an objection to the written demand described in
subdivision (g)(1).  The trial court shall hold a hearing and issue a ruling within 30
days after the filing of any objection, ordering a person or agency to produce
additional public records if the court determines each of the following exists:
(A) Collateral counsel has made a timely and diligent search as
provided in this rule.
(B) Collateral counsel’s written demand identifies, with specificity,
those additional public records that are not at the records repository.
(C) The additional public records sought are relevant to the subject
matter of a proceeding under rule 3.850 or rule 3.851, or appear reasonably
calculated to lead to the discovery of admissible evidence.
(D) The additional public records request is not overly broad or
unduly burdensome.
(h) Cases in Which Mandate was Issued Prior to Effective Date of Rule.
(1) If the mandate affirming the a defendant’s conviction and sentence of
death was issued prior to October 1, 1998, and no initial public records requests
have been made by collateral counsel by that date, the attorney general and the
state attorney shall file notifications with the trial court as required by subdivisions
(d) and (e) of this rule.
(2) If on October 1, 1998, a defendant is represented by collateral counsel
and has initiated the public records process, collateral counsel shall, within 90 
days of after October 1, 1998, or within 90 days after the production of records
-20-
which were requested prior to October 1, 1998, whichever is later, file with the 
trial court and serve a written demand for any additional public records that have
not previously been the subject of a request for public records.  The request for
these records shall be treated the same as a request pursuant to subdivisions (d)(3)
and (d)(4) of this rule, and the records shall be copied, indexed, and delivered to
the repository as required in subdivision (e)(5) of this rule.  A person or agency
may object to any request under this subdivision, and the trial court shall rule on
the objection within 30 days after filing of the objection.
(3) If on October 1, 1998, the defendant has had a rule 3.850 or rule 3.851
motion denied and no rule 3.850 or rule 3.851 motion is pending, no additional
public records request under this rule is permitted by collateral counsel until a
death warrant has been signed by the Governor and an execution has been
scheduled.  Within 10 days of the signing of the a defendant's death warrant,
collateral counsel may request in writing the production of public records from a
person or agency from which collateral counsel has previously requested public
records.  A person or agency shall produce copy, index, and deliver to the
repository any public record:
(A) that was not previously the subject of an objection;
(B) that was received or produced since the previous request; or
(C) that was, for any reason, not produced previously.
The person or agency providing the records shall bear the costs of copying,
indexing, and delivering such records.  If none of these circumstances exist, the
person or agency shall file with the trial court and the parties an affidavit stating
that no other records exist and that all public records have been produced
previously.  A person or agency shall comply with this subdivision within 10 days
from the date of the written request or such shorter time period as is ordered by the
court.
(4) In all instances in subdivision (h) which require written notification the
receiving party shall provide proof of receipt by return mail or other carrier.
(i) Limitation on Postproduction Request for Additional Records.
(1) Collateral counsel is barred from making any further public records
request under this rule upon:
(A) the production by a person or agency of all public records;
(B) the production by a person or agency of any additional public
records; or
(C) the recertification by a person or agency that all public records
-21-
have been transmitted to the records repository.
A person or agency is  not required to  produce any further records unless ordered
to do so by the trial court.
(2) (1) In order to obtain public records in addition to those provided by this
rule under subdivisions (e), (f), (g), and (h) of this rule, collateral counsel shall file
an affidavit in the trial court which:
(A) attests that collateral counsel has made a timely and diligent
search of the records repository; and
(B) identifies with specificity those public records not at the records
repository; and
(C) establishes that the additional public records are either relevant to
the subject matter of the postconviction proceeding or are reasonably
calculated to lead to the discovery of admissible evidence.; and
(D) shall be served in accord with subdivision (c)(1) of this rule.
(3) (2) Within 30 days after the affidavit of collateral counsel is filed, the
trial court shall order a person or agency to produce additional public records only
upon finding each of the following:
(A) collateral counsel has made a timely and diligent search of the
records repository;
(B) collateral counsel’s affidavit identifies with specificity those
additional public records that are not at the records repository;
(C) the additional public records sought are either relevant to the
subject matter of a proceeding under rule 3.850 or rule 3.851 or appear
reasonably calculated to lead to the discovery of admissible evidence; and
(D) the additional records request is not overly broad or unduly
burdensome.
(j) Copying of Public Records.  Collateral counsel shall provide the
personnel, supplies, and any necessary equipment to copy records held at the
records repository.
(k) Authority of the Court.  In proceedings under this rule the trial court
may:
(1) compel or deny disclosure of records;
(2) conduct an in-camera inspection;
(3) extend the times in this rule upon a showing of good cause;
(4) impose sanctions upon any party, person, or agency affected by this rule
-22-
including initiating contempt proceedings, taxing expenses, extending time,
ordering facts to be established, and granting other relief; and
(5) resolve any dispute arising under this rule unless jurisdiction is in an
appellate court.
(l)  Requests by Others Precluded.  Collateral counsel shall not solicit
another person to make a request for public records on behalf of the capital
postconviction defendant.  The trial court shall impose appropriate sanctions
against any collateral counsel violating this subdivision.
(l) Scope of Production and Resolution of Production Issues.
(1) Unless otherwise limited, the scope of production under any part of this
rule shall be that the public records sought are not privileged or immune from
production and are either relevant to the subject  matter of the proceeding under
rule 3.850 or rule 3.851 or are reasonably calculated to lead to the discovery of
admissible evidence.
(2) Any objections or motions to compel production of public records
pursuant to this rule shall be filed within 30 days after the end of the production
time period provided by this rule.  Counsel for the party objecting or moving to
compel shall file a copy of the objection or motion directly with the trial court. 
The trial court shall hold a hearing on the objection or motion on an expedited
basis.
(3) The trial court may order mediation for any controversy as to public
records production pursuant to this rule in accord with Florida Rules of Civil
Procedure 1.700, 1.710, 1.720, 1.730, or the trial court may refer any such
controversy to a master in accord with Florida Rule of Civil Procedure 1.490.
(m) Destruction of Records Repository Records.  Sixty days after a 
capital sentence is carried out, after the a defendant is released from incarceration
following the granting of a pardon or reversal of the sentence, or after the a
defendant has been resentenced to a term of years, the attorney general shall
provide written notification of this occurrence to the  Ssecretary of Sstate, who
with service in accord with subdivision (c)(1).  After the expiration of the 60 days,
the secretary of state may then destroy the copies of the records held by the  
records repository that pertain to that case, unless an objection to the destruction is
filed in the trial court and served upon the secretary of state and in accord with
subdivision (c)(1).  If no objection has been served within the 60-day period, the
-23-
records may then be destroyed.  If an objection is served, the records shall not be
destroyed until a final disposition of the objection.
-24-
Rule 3.993.  Forms Related to Capital Postconviction Records Production
(a) Notice to State Attorney of Affirmance of Death Penalty.
In the Circuit Court of the _________
Judicial Circuit, in and for _________
County, Florida
Case No. ________________
Division  ________________
State of Florida,
Plaintiff,
v.
___________________,
Defendant.
NOTICE TO STATE ATTORNEY OF AFFIRMANCE OF DEATH PENALTY
TO:  ____________________________
        [name of state attorney and circuit]
The Attorney General of the State of Florida, pursuant to Florida Rule of Criminal
Procedure 3.852(d)(1), gives notice that on the _____ day of ___________, _____, the Florida
Supreme Court issued its mandate affirming the death sentence in this case.
Within 15 days of receipt of this notice, you should provide written notice to each law
enforcement agency involved in this case.
Within 90 days after receipt of this notice, you and each law enforcement agency 
involved in this case, should copy, seal, index, and deliver to the records repository of the
Secretary of State all public records, except for those previously filed in the trial court, which that
were produced in the investigation or prosecution of this case.
I HEREBY CERTIFY that a true and correct copy of the foregoing  has been served on
______________________, ____________________, and ______________________________,
     [name of trial court]          [name of state attorney]           [name of trial counsel for defendant]
this _____day of ___________, ______.
________________________________
[name and address of attorney general]
-25-
(b) Notice to Secretary of Department of Corrections of Affirmance of Death
Penalty.
In the Circuit Court of the _________
Judicial Circuit, in and for _________
County, Florida
Case No. ________________
Division  ________________
State of Florida,
Plaintiff,
v.
___________________,
Defendant.
NOTICE TO SECRETARY OF DEPARTMENT OF CORRECTIONS
OF AFFIRMANCE OF DEATH PENALTY
TO: ________________________________________
       [name of Secretary of Department of Corrections]
The Attorney General of the State of Florida, pursuant to Florida Rule of Criminal
Procedure 3.852(d)(1), gives notice that on the ________day of _______, ____, the Florida
Supreme Court issued its mandate affirming the death sentence in this case.
Within 90 days after receipt of this notice, you should copy, seal, index, and deliver to the
records repository of the Secretary of State all public records determined by your department to 
be relevant to the subject matter of a proceeding under Florida Rule of Criminal Procedure 3.850
or 3.851 unless the production of such these records would be unduly burdensome.
I HEREBY CERTIFY that a true and correct copy of the foregoing has been served on
____________________________, ___________________________________________, and
          [name of trial court]                   [name of Secretary of Department of Corrections]
__________________________________, this _____ day of ___________, ______.
    [name of trial counsel for defendant]
________________________________
[name and address of attorney general]
-26-
(c) Notice by State Attorney to Law Enforcement Agency.
In the Circuit Court of the _________
Judicial Circuit, in and for _________
County, Florida
Case No. ________________
Division  ________________
State of Florida,
Plaintiff,
v.
___________________,
Defendant.
NOTICE OF AFFIRMANCE OF DEATH PENALTY
AND TO PRODUCE PUBLIC RECORDS
TO:  ________________________________
        [name of chief law enforcement officer]
The State Attorney of the ________ Judicial Circuit of the State of Florida, pursuant to
Florida Rule of Criminal Procedure 3.852(e)(1), hereby gives notice to
__________________________________________, that was involved in this case by
[name of chief law enforcement officer and agency]
investigation, arrest, prosecution, or incarceration, that on the _____day of___________, _____,
the Florida Supreme Court issued its mandate affirming the death sentence in this case.
Within 90 days after receipt of this notice, you and each law enforcement agency 
involved in this case should copy, seal, index, and deliver to the records repository of the
Secretary of State all public records, except those filed in the trial court, which were produced in
the investigation, arrest, prosecution, or incarceration of this case.
I HEREBY CERTIFY that a true and correct copy of the foregoing has been served 
on _____________________________, ______________________________________, 
               [name of trial court]                      [name of chief law enforcement officer]
________________________________, and ___________________________________,
           [name of attorney general]                                [name of collateral counsel]
this ______ day of ________________, ______.
________________________________
    [name and address of state attorney]
-27-
(d) Notice of Compliance by State Attorney.
In the Circuit Court of the _________
Judicial Circuit, in and for _________
County, Florida
Case No. ________________
Division  ________________
State of Florida,
Plaintiff,
v.
___________________,
Defendant.
NOTICE OF COMPLIANCE BY STATE ATTORNEY
TO:  ________________________________
        [name and address of attorney general]
The State Attorney for the _____________ Judicial Circuit gives notice to the Attorney
General of compliance by delivery of public records involving this case to the records repository
of the Secretary of State.  To the best of my knowledge and belief, all public records in my
possession, except those previously filed in the trial court that were produced in the investigation
or prosecution of the case, have been copied, sealed, indexed, and delivered to the records
repository of the Secretary of State as required by Florida Rule of Criminal Procedure
3.852(e)(2).
I HEREBY CERTIFY that a true and correct copy of the foregoing has been served on
_____________________________, _______________________________, and
            [name of trial court]                        [name of attorney general]
_________________________, this _____ day of _______________, _____.
   [name of collateral counsel]
________________________________
   [name and address of state attorney]
-28-
(e) Notice of Compliance by the Secretary of the Department of Corrections.
In the Circuit Court of the _________
Judicial Circuit, in and for _________
County, Florida
Case No. ________________
Division  ________________
State of Florida,
Plaintiff,
v.
___________________,
Defendant.
NOTICE OF COMPLIANCE BY THE SECRETARY
OF THE DEPARTMENT OF CORRECTIONS
TO: _______________________________
        [name and address of attorney general]
The Secretary of the Department of Corrections, having received notice of the affirmance
of the death penalty in this case from the Attorney General on the _____day of
_______________, _____, hereby gives notice and certifies that, to the best of my knowledge 
and belief, all public records determined by the Department to be relevant to the subject matter of
a proceeding under Florida Rule of Criminal Procedure 3.850 or 3.851, except those previously
filed in the trial court, have been copied, sealed, indexed, and delivered to the records repository
of the Secretary of State. 
I HEREBY CERTIFY that a true and correct copy of the foregoing has been served on
_________________________________, ____________________________________,
               [name of trial court]                                   [name of attorney general]
____________________________, and _________________________________,
        [name of state attorney]                              [name of collateral counsel]
this _____ day of ____________________, _____.
________________________________
[name and address of Secretary of
 Department of Corrections]
-29-
(f) Notice of Compliance by Law Enforcement Agency.
In the Circuit Court of the _________
Judicial Circuit, in and for _________
County, Florida
Case No. ________________
Division  ________________
State of Florida,
Plaintiff,
v.
___________________,
Defendant.
NOTICE OF COMPLIANCE BY LAW ENFORCEMENT AGENCY
TO: ________________________________
         [name and address of attorney general]
_________________________________________________________ that was involved
                   [name of chief law enforcement officer and agency]
in this case by an investigation, arrest, prosecution, or incarceration, hereby gives notice to the
Attorney General of compliance by delivery of public records involving this case to the records
repository of the Secretary of State.  I further certify that, to the best of my knowledge and belief,
all public records in possession of this agency or in the possession of any employee of this 
agency, except those previously filed in the trial court that were produced in the investigation or
prosecution of the case, have been copied, sealed, indexed, and delivered to the records  
repository of the Secretary of State.
I HEREBY CERTIFY that a true and correct copy of the foregoing has been served on
___________________________________, _________________________________,
               [name of trial court]                                    [name of attorney general]
___________________________________, and _________________________________,
            [name of state attorney]                                        [name of collateral counsel]
this ______ day of _________________________, ______.
_______________________________
[name and address of chief law 
 enforcement officer]
-30-
(g) Notice to Attorney General of Pertinent Information.
In the Circuit Court of the _________
Judicial Circuit, in and for _________
County, Florida
Case No. ________________
Division  ________________
State of Florida,
Plaintiff,
v.
___________________,
Defendant.
STATE ATTORNEY’S NOTICE TO ATTORNEY
GENERAL OF PERTINENT INFORMATION
TO:  _______________________________
        [name and address of attorney general]
The undersigned_____________________ hereby gives notice to the Attorney General of
                                         [name of state attorney]
the following name(s) and address(es) of any person or agency having information pertinent to
this case in addition to those persons and agencies who previously furnished public records to the
records repository of the Secretary of State:
                           [list names and addresses of persons or agencies]
Please provide prompt written notification to each identified person or agency of their
duty to deliver all such public records pertaining to this case, except those previously filed in the
trial court, to the records repository of the Secretary of State.
I HEREBY CERTIFY that a true and correct copy of the foregoing has been served on
____________________________, _________________________________________, and
          [name of trial court]                                  [name of attorney general]
____________________________________, this _____ day of ________________, _____.
[name of public defender or defense counsel]
____________________________________
        [name and address of state attorney]
-31-
(h) Notice to Attorney General of Pertinent Information.
In the Circuit Court of the _________
Judicial Circuit, in and for _________
County, Florida
Case No. ________________
Division  ________________
State of Florida,
Plaintiff,
v.
___________________,
Defendant.
TRIAL COUNSEL’S NOTICE TO ATTORNEY
GENERAL OF PERTINENT INFORMATION
TO: _______________________________
       [name and address of attorney general]
The undersigned _____________________________________, for
                              [name of public defender or other counsel]
_______________________________, hereby gives notice to the Attorney General of the
              [name of defendant]
following name(s) and address(es) of persons or agencies in addition to those previously 
furnished to collateral counsel which may have information pertinent to this case.
                                      [list names and addresses of persons or agencies]
Please provide prompt written notification to each identified person or agency of their
duty to deliver all such public records pertaining to this case, except those previously filed in the
trial court, to the records repository of the Secretary of State.
I HEREBY CERTIFY that a true and correct copy of the foregoing has been served on
_____________________________________, _____________________________________,
                    [name of trial court]                                          [name of attorney general]
and _______________________________, this ____ day of ____________, 19_____.
               [name of state attorney]
____________________________________
        [name and address of trial counsel]
-32-
(i) Notice by Attorney General to Person or Agency Having Pertinent Information.
In the Circuit Court of the _________
Judicial Circuit, in and for _________
County, Florida
Case No. ________________
Division  ________________
State of Florida,
Plaintiff,
v.
___________________,
Defendant.
NOTICE BY ATTORNEY GENERAL TO PERSON
OR AGENCY HAVING PERTINENT INFORMATION
TO: _______________________________
       [name and address of person or agency]
Pursuant to Florida Rule of Criminal Procedure 3.852(d)(2), the undersigned has been
notified by ____________________________________, that you have public records pertinent
                     [name of trial counsel or state attorney]
to this case.  Pursuant to the provisions of rule 3.852(e)(5), you must:
1.  Within 90 days of receipt of this notice, copy, seal, index, and deliver to the records
repository of the Secretary of State all public records in your possession which are pertinent to
this case, except those previously filed in the trial court,; and
2.  Provide written notice to me that you have complied with these provisions.
I HEREBY CERTIFY that a true and correct copy of the pleading has been served on
_____________________________ and __________________________________________,
       [name of person or agency]                                      [name of trial court]
this ______ day of ________________, _____.
_________________________________
  [name and address of attorney general]
-33-
(j) Notice of Compliance by Person or Agency.
In the Circuit Court of the _________
Judicial Circuit, in and for _________
County, Florida
Case No. ________________
Division  ________________
State of Florida,
Plaintiff,
v.
___________________,
Defendant.
NOTICE OF COMPLIANCE BY PERSON OR AGENCY
TO:  _______________________________
        [name and address of attorney general]
The undersigned, pursuant to Florida Rule of Criminal Procedure 3.852(e)(5), having
received notice from the Attorney General on the ____day of ___________, ____, to copy, seal,
index, and deliver all public records in my possession or in the possession of the undersigned
agency to the records repository of the Secretary of State, hereby gives notice to the Attorney
General and further certifies that, to the best of my knowledge and belief, all such of these public
records in my possession or in the possession of the undersigned agency pertaining to this case,
except those previously filed in the trial court, to the best of my knowledge and belief, have been
copied, indexed, and delivered to the records repository of the Secretary of State.
I HEREBY CERTIFY that a true and correct copy of the foregoing has been served on
_______________________________________, _________________________________,
                [name of trial court]                                             [name of attorney general]
_______________________________, and ___________________________________,
       [name of state attorney]                                    [name of collateral counsel]
this ____ day of ______________________, ______.
____________________________________
    [name and address of person or agency]
-34-
(k) Defendant’s Demand for Production of Additional Public Records Pertaining  to
Defendant’s Case.
In the Circuit Court of the _________
Judicial Circuit, in and for _________
County, Florida
Case No. ________________
Division  ________________
State of Florida,
Plaintiff,
v.
___________________,
Defendant.
DEFENDANT’S DEMAND FOR ADDITIONAL PUBLIC
RECORDS PERTAINING TO DEFENDANT’S CASE
TO:  _______________________________
        [name and address of person or agency]
The defendant, by and through undersigned counsel, hereby makes demand of
___________________________________________, pursuant to Florida Rule of Criminal
[name of person or agency submitting public records]
Procedure 3.852(i), for additional public records pertinent to this case.
1.  Undersigned counsel represents that, after a timely and diligent search, the records
specifically described below:
      (a) are relevant to a pending proceeding pursuant to rule 3.850; or
      (b) appear reasonably calculated to lead to the discovery of admissible evidence; and
      (c) have not previously been obtained in discovery or from a previous public records
request from either the above-named person or agency or any other; and
      (d) are not presently available from the public records repository.
2.  The public records requested are as follows:
                             [list public records requested]
3.  Pursuant to rule 3.852, any objection to production, including any claim of exemption,
must be filed with the trial court and served upon all counsel of record within 60 days of receipt
of this demand, or such objection will be deemed waived.
4.  Pursuant to rule 3.852, you shall, within 90 days after receipt of this demand:
     (a) copy, seal, index, and deliver to the records repository of the Secretary of State any
-35-
additional public records in the possession of your agency which that pertain to this case; and
      (b) certify that, to the best of your knowledge and belief, all additional public records
have been delivered to the records repository of the Secretary of State; and
      (c) recertify that the public records previously delivered are complete if no additional
public records are found.
___________________________________
             [name of attorney for defendant]
I HEREBY CERTIFY that a true and correct copy of the foregoing has been served on
___________________________________, ________________________________________,
           [name of trial court]                                              [name of person or agency]
_________________________________, and ________________________________,
            [name of attorney general]                                 [name of state attorney]
this ______ day of __________________, _______.
_____________________________________
[name and address of attorney for defendant]
-36-
(l) Objection to Defendant’s Request for Production of Additional Public Records
Pertaining to Defendant’s Case and Motion for Hearing.
In the Circuit Court of the _________
Judicial Circuit, in and for _________
County, Florida
Case No. ________________
Division  ________________
State of Florida,
Plaintiff,
v.
___________________,
Defendant.
OBJECTION TO DEFENDANT’S REQUEST FOR PRODUCTION
OF ADDITIONAL PUBLIC RECORDS PERTAINING TO
DEFENDANT’S CASE AND MOTION FOR HEARING
The undersigned person or agency, having received defendant’s demand for production of
additional public records pertaining to defendant’s case on the _____day of __________, 
______, hereby files this objection and respectfully moves the court to hold a hearing to 
determine if the requirements of rule 3.852_____ have been met.  The grounds for this objection
are:
            [state specify grounds and identify records]
Respectfully submitted,
_____________________________
                [name of attorney]
Attorney for _____________________
                    [name of person or agency]
I HEREBY CERTIFY that a true and correct copy of the foregoing has been served on
________________________________, _______________________________________, 
           [name of trial court]                                  [name of attorney for defendant]
and ______________________________________, this _____ day of _________, ____.
                          [name of attorney general]
_____________________________
               [name of attorney]
-37-
(m) Notice of Delivery of Exempt Public Records to Records Repository.
In the Circuit Court of the _________
Judicial Circuit, in and for _________
County, Florida
Case No. ________________
Division  ________________
State of Florida,
Plaintiff,
v.
___________________,
Defendant.
NOTICE OF DELIVERY OF EXEMPT PUBLIC
RECORDS TO RECORDS REPOSITORY
TO:
Records Repository
__________________________
[address of records repository]
The undersigned, _____________________, hereby gives notice to the records
                [name of person or agency]
repository of the Secretary of State that certain delivered records are confidential or exempt from
the requirements of section 119.07(1), Florida Statutes.  These public records have been
separately boxed contained without being redacted, sealed, and the nature of the public records
and the legal basis under which the public records are exempt have has been identified.
I HEREBY CERTIFY that a true and correct copy of the foregoing has been served on
____________________________________, _____________________________________,
               [name of trial court]                                             [name of records repository]
____________________________________, ___________________________________, and
               [name of attorney general]                                      [name of state attorney]
____________________________________, this ____ day of __________, ____.
              [name of collateral counsel]
___________________________________
   [name and address of person or agency]
-38-
(n) Order to Deliver Exempt Public Records to the Clerk of Circuit Court.
In the Circuit Court of the _________
Judicial Circuit, in and for _________
County, Florida
Case No. ________________
Division  ________________
State of Florida,
Plaintiff,
v.
___________________,
Defendant.
ORDER TO DELIVER EXEMPT PUBLIC RECORDS
TO:
Records Repository
________________________
[address of records repository]
This court having received notice on the ______ day of _____________, ____, that
certain records for which a claim of confidentiality or exemption from disclosure has been
claimed have been copied, indexed, separately boxed contained without being redacted, sealed,
identified as to their nature and the legal basis for their confidentiality or exemption, and
delivered to the records repository of the Secretary of State, it is ordered that said records be
delivered to _________________________ for further proceedings consistent with Florida Rule
of Criminal
[name of clerk of circuit court]
Procedure 3.852(f).  _____________________________shall bear all costs associated with the
         [name of moving party]
transportation and inspection of said records by the trial court.
DONE AND ORDERED in _______________________ County, Florida, this ______
day of ____________________, ______.
_______________________________________
Judge
-39-
(o) Notice of Delivery of Exempt Public Records to the Clerk of Circuit Court.
In the Circuit Court of the _________
Judicial Circuit, in and for _________
County, Florida
Case No. ________________
Division  ________________
State of Florida,
Plaintiff,
v.
___________________,
Defendant.
NOTICE OF DELIVERY OF EXEMPT PUBLIC RECORDS
TO CLERK OF CIRCUIT COURT
TO:  __________________________________
        [name and address of clerk of circuit court]
The Secretary of State, by and through the undersigned, having received an appropriate
court order pursuant to rule 3.852, hereby gives notice that the sealed box(es) container(s)
containing of exempt public records have/has has/have been shipped to the above-listed clerk of
circuit court.  Pursuant to the provisions of Florida Rule of Criminal Procedure 3.852(f)(2), these
public records may only be opened only for an inspection by the trial court in camera and only
with a representative of the agency present at the unsealing by the court.
I HEREBY CERTIFY that a true and correct copy of the foregoing has been served on
___________________________________, ________________________________________,
              [name of trial court]                                          [name of clerk of circuit court]
_________________________________, and _______________________________________,
             [name of attorney general]                                 [name of collateral counsel]
this _____ day of ______________, 19______.
____________________________________
[name of secretary of state]
By:
____________________________________
[name of representative of secretary of state