Registration and Attendance Policy proposed amendment

**Registration and Attendance Policy**

PURPOSE:

The purpose of this policy is to promote the registration of children in Cambridge Bay, who are required to be registered as per the Education Act, and to promote attendance by all students and staff. This policy has been developed with the principles of Inuit Qaujimajatuqangit including; Tunnganarniq (fostering good spirit by being open, welcoming and inclusive), Pijiitsirniq (serving and providing for family or community) and Aajiiqatigiinniq (decision making through discussion and consensus).

## RIGHTS AND RESPONSIBILITIES

2. To be registered in school as per the Education Act, sections 2.2, 2.3 and 30.
3. To have access to attendance counselling.
4. To the best possible education.
5. To a clean and safe environment in which to learn.
2. To participate actively, and with their best efforts, in learning activities.
3. To voice concerns to school staff and/or the IDEA members.
4. To follow the rules of the school.
5. To cooperate with other students and school staff.
6. To take responsibility for their own behaviour and actions.
7. To contribute to, and support healthy relationships and community values in the school.
8. To help maintain a welcoming, positive and safe school environment.
 PARENTS
2. To have their child registered in school as per the Education Act; sections 2.2, 2.3 and 30.
3. To observe the student during instruction in accordance with the Education Act, section 56.
4. To receive regular updates regarding their child’s attendance.
5. To be informed on a timely basis if their child is not attending school.
2. To support and encourage their child to learn.
3. To ensure their child comes to school ready to learn.
4. To support their child’s teacher in efforts to educate their child.
5. To contribute to a welcoming, positive and safe school environment.
6. To use appropriate chain of command when dealing with issues.
 EDUCATION STAFF
2. To be treated in a fair and consistent manner.
3. To receive necessary support from the school team to help students attend regularly.
4. To communicate with students, parent/guardian and staff.
2. To keep attendance records and provide this information and feedback regularly to parent/guardian and the school team.
3. To identify students with attendance issues and advise the parent/guardian and the school team.
4. To work with the school team in providing an appropriate program for students with attendance issues.
5. To assist the parent/guardian and students with the registration process.
6. Lead by positive example using Inuit Qaujimajatuqangit.
7. To understand Inuit Qaujimajatuqangit and Inuuqatitiitsiarniq policy.
 PRINCIPALS
2. To be treated in a fair and consistent manner.
3. To receive necessary support from the school team to help students attend regularly.
4. To communicate with students, parent/guardian and staff.
2. To provide supports for students who have attendance and punctuality issues.
3. To work with the school team to provide a re-entry plan for students in need.
4. To monitor attendance issues.
5. To arrange counselling for students who have attendance issues.
6. Lead by positive example using Inuit Qaujimajatuqangit.
7. To understand Inuit Qaujimajatuqangit and Inuuqatitiitsiarniq policy.
8. To ensure that students understand the registration and attendance policy and encourage compliance.
9. To assist the IDEA in the formation of, amendments to and the implementation of the Inuuqatitiitsiarniq policy.
10. To collaborate and develop proactive programs with the IDEA and school staff to encourage attendance.
11. To report to the IDEA all attendance issues.
 DEA
2. To be treated in a fair and consistent manner.
3. To support punctuality and attendance by students and staff.
4. To review this policy regularly and amend as required in order to comply with any new regulations from the Minister of Education.
2. Lead by positive example using Inuit Qaujimajatuqangit.
3. To understand Inuit Qaujimajatuqangit and Inuuqatitiitsiarniq policy.
4. To collaborate and develop proactive programs with the principal and school staff to encourage attendance.
 COMMUNITY
1. To be treated in a fair and consistent manner.
2. To enter a welcoming, safe, positive environment.
2. To not employ students who are required to be registered in school according to the Education Act.
3. To report to the appropriate school community counsellor any school aged child not attending.
4. Lead by positive example using Inuit Qaujimajatuqangit.
5. To understand Inuit Qaujimajatuqangit and Inuuqatitiitsiarniq policy.

## REGISTRATION PROCEDURES:

1. Registration is required for all students who fall within the ages of 6 and 18 according to the Education Act, sections 2.2, 2.3, and 30, and is available at the appropriate school in Cambridge Bay whenever the school is open. Students between 18 and 21 years of age are not required to, but may register for school.
2. Parents/guardians who reside in the Cambridge Bay Education District shall ensure that their child is registered with a school in Cambridge Bay on or before the first instructional day of the school year which usually begins in August. Parents/guardians relocating to the community must register their school aged children within 7 days of their arrival (Ed. Act s. 30.7).
3. If the student is a minor under the age of 18, the parent/guardian must register them at the appropriate school. In a case where the parent/guardian is not available to register their child, they will be referred to the school counsellor. Students who are 18 years of age or older may register themselves at school.
4. In Cambridge Bay, individuals who are 21 years of age and older may or may not be allowed to register at school and are treated on a case by case basis by the Principal and IDEA (Ed. Act s. 32).
5. Students from outside the community who are visiting for short periods of time (less than two weeks) will not be permitted to register at any school; however, they may be permitted to attend school as a guest on a case by case basis as determined by the Principal and the IDEA. Students from outside the community who are visiting for more than two weeks will be permitted to register and attend classes.

## ATTENDANCE PROCEDURES

1. It is the duty of all students that they shall attend school regularly and punctually. There are some exemptions from attendance in the Education Act, section 34.
2. These are allowed on a case-by-case basis, and only if a written agreement is made between the parent/guardian and the principal. This written agreement is called an “Exemption Agreement”.
3. If any student accumulates two or more unexcused absences in a week, the student shall be referred to the school community counsellor for assistance and support, which may result in a phone call, a letter home or a home visit.
4. The school community counsellor will keep documented records of all non-attenders that have been referred to them and this will be presented in the principals monthly report to the IDEA. The IDEA must discuss, in-camera, any issues of non-attenders, and formulate action plans to be implemented in a timely manner.
5. If any student accumulates two or more unexcused absences a week for three consecutive weeks the parent/guardian shall be referred to the Department of Family Services by the school community counsellor. The IDEA will continue to formulate action plans to promote the student’s attendance.

This policy is in effect until such a time that it is revoked or replaced in accordance with the Registration and Attendance Regulations.

In accordance with paragraph 2(1)(N) of the Registration and Attendance Regulations, the Registration and Attendance Policy must be reviewed every 3 years.