recursal/Fanatic-Fandom huggingface dataset:
Getting Started as an Administrator Guide

Hi there! So you're the staff member who is the designated admin for your organization. This guide will tell you what that means. First though, make sure you've read through the regular Getting Started Guide before reading this one.

Every organization (not collaborative) in Volunteer.Legal has one associated staff user designated as the "Organization Account Administrator". This Admin User has a few added abilities, but their primary function is to approve new Volunteer.Legal staff user accounts for their organization. When someone tries to create a staff account on Volunteer.Legal, that account will be "pending" until it is approved by the Admin User of the related organization. Until the new account is approved, it cannot be logged into. If the new account is not approved within 48 hours, it is automatically deleted. This is the primary security measure preventing unauthorized access to Volunteer.Legal's staff section.

## How do I tell who the Organization Account Administrator is for my organization?

You can see the designated Organization Account Administrator for your organization by logging in to Volunteer.Legal and navigating to your organization's settings page: done by selecting the "Settings" tab in the left-hand menu bar, selecting the "Organization" sub tab in the left-hand menu bar, and scrolling down to view the staff user designated as the "Organization Account Administrator."

When a new organization is added to Volunteer.Legal, the first user account created in association with that organization will automatically be made the "Organization Account Administrator." As the Organization Account Administrator, that user's first duty will be approving their own pending user account. This is the same process that they will need to go through in order to approve any other user's account.

***After an organization account on Volunteer.Legal has been set up, any staff user associated with that organization can edit the organization's settings to change the Organization Account Administrator to any other staff user associated with that organization.*** To do this, navigate to your organization's settings page and click "edit".

Because any staff user associated with an organization can make themselves the Organization Account Administrator at any time, it is not an added "privilege" to be the Admin User, it is just an added responsibility.

## Powers of the Organization Account Administrator

1. Approve new staff user accounts associated with your organization.
	* How to add staff member accounts to your organization
2. Deactivate existing staff user accounts, which prevents anyone from logging into them.
	* How to remove a staff member from an organization
3. Activate existing deactivated staff user accounts, which allows them to be logged into again.
	* How to activate a deactivated staff user account associated with your organization
How to bulk update volunteers from a spreadsheet file

While you can add NEW volunteer information in bulk from a spreadsheet file, you cannot update / edit existing volunteer information in bulk from a spreadsheet file. This is intentional. In volunteer.legal, volunteer information is shared among organizations. If an organization could bulk edit volunteer information, than one organization could accidentally mess up thousands of volunteer records if their bulk edit went wrong -- this would negatively impact many other organizations.

You CAN edit volunteer information on an individual by individual basis by navigating to a volunteers profile, editing the information as appropriate, and clicking "Update". See How to edit a specific volunteers profile for more information.
How to add a new organization to volunteer.legal

At this time, volunteer.legal is in a closed beta. Joining and using volunteer.legal is completely free for nonprofits, but in order for a new organization to join volunteer.legal they must be added by the developer, John Carroll.

New organizations should navigate to www.volunteer.legal, scroll down to the bottom of the page, and follow the instructions there.
About

## Creator / Programmer

### John Carroll

Volunteer.legal is one of John's volunteer projects. It was born from John's personal frustrations with the volunteer experience provided by immigration legal service providers. Volunteer.legal is currently in a closed beta stage. It is John's intention that the finished application be open sourced and made freely available to any nonprofit immigration legal service provider wishing to use it.

#### Contact Info:

If you've already been in contact with me, use the contact information you have to reach me. Otherwise, general inquiries can be made on www.volunteer.legal. If that doesn't seem to be working, Twitter may be a better way to reach me. I can be found there @johncarroll.

## Major Contributor

### Amy Wang

Amy Wang is the primary volunteer coordinator for events organized by the San Francisco Pathways to Citizenship Initiative. She was also the first staff user of volunteer.legal, and has provided invaluable time and feedback during the, oftentimes rocky, beta process. If volunteer.legal is successful, it is in large part because of Amy's voluntary contributions.

> *"At this point in my career, I've worked with a fair number of people on nonprofit related projects. I believe the reason why this project is successful when others I've participated in weren't, isn't because I knew something that others didn't, it's because the people working on this project took responsibility for its success and haven't stopped working to improve it. All too often, this doesn't happen and the results are mediocre at best. Amy Wang voluntarily took it upon herself to see that this project was successful and that decision has benefitted everyone using it. And I am incredibly grateful for all of her help."* -- John Carroll
>
>

#### Project disclaimer:

This is the first application that I've ever made. I learned how to program specifically so that I could realize this project, and even reduced my job hours to work on it. The costs are minimal (excluding the opportunity cost), but they are absorbed by me. There is no formal, outside support or funding for this project. Everything is moving forward with the best of intentions, and there have been no problems so far, but you use the site at your own risk. It is always possible that something goes horribly wrong and all volunteer information on the site is permanently lost and destroyed...Cheers!
How to create a volunteer role

In volunteer.legal, volunteer roles are always associated with an event. To create a new volunteer role:

1. Navigate to the events tab in the left hand navigation menu
2. Select the event you wish to create a new volunteer role for
3. On the event's profile page, navigate to event's coordinate page by clicking the "Coordinate" button in the bottom toolbar.
4. On the event's coordinate page, click the "Add Role" button in the bottom toolbar and fill out the form.
	1. Enter a name for the role
	2. Optionally, you can enter a maximum volunteer capacity for the role.
		1. Learn more about how to set a volunteer capacity for an event and the implications of this decision by reading How to limit the number of volunteers that can sign up for an event.
	3. Optionally, you can tell volunteer.legal to ignore any volunteers assigned to this role when determining the volunteer capacity of this event.
		1. For example: say you are organizing an event and you want 150 volunteers. But you decide you want 150 volunteers in addition to any staff volunteers that show up. You could create a "Staff Volunteer" volunteer role and indicate that volunteer.legal should ignore any volunteers assigned to this role when determining volunteer capacity (by checking the box). Now, any volunteers you assign to this role will be ignored when volunteer.legal calculates how many volunteers are signed up for the event (so you could have 34 volunteers assigned the role "Staff Volunteer" and 149 volunteers assigned to other roles, and volunteer.legal will still determine that 1 more volunteer can sign up for the event).
	4. Optionally, you can assign a volunteer role description to this volunteer role. You must have already created the description (see How to create a volunteer role description).
5. When you are complete, click "Add Role" in the bottom toolbar.
How to create a volunteer role description

In volunteer.legal, volunteer role descriptions are always associated with an event. To create a new volunteer role description:

1. Navigate to the events tab in the left hand navigation menu
2. Select the event you wish to create a new volunteer role for
3. On the event's profile page, navigate to event's coordinate page by clicking the "Coordinate" button in the bottom toolbar.
4. On the event's coordinate page, navigate to the event's role descriptions page by clicking the "Descriptions of Roles" button in the bottom toolbar.
5. On the event's role descriptions page, click the "New Description" button in the bottom toolbar.
6. Fill out the new description form
	1. Add a label for the description. Volunteers will never see this label, it will only be used by you to differentiate between different descriptions.
	2. Add the actual description to the description. This is the narrative text that volunteers will see if they are assigned to a volunteer role that makes use of this description.
7. When you are complete, click "Add Description".

*Note: having created a volunteer role description, you still need to assign it to a volunteer role for it to be useful (see How to assign descriptions to volunteer roles).*
How to administratively add volunteers to an orientation

At this time, you cannot administratively add volunteers to an orientation. You can administratively add volunteers to an event, however (see How to administratively add volunteers to an event). My suggestion would be to just sign the volunteer(s) up for the event and then tell them to show up for the orientation.
How to create a volunteer list

To create a new volunteer list:

1. Navigate to the "Volunteers" tab in the left hand navigation menu
2. Click the "New List" button in the bottom toolbar.
3. Fill out the form
	1. Select the organization that will own this volunteer list
		1. Any staff account associated with this organization will be able to see this volunteer list
	2. Select the primary contact person for this volunteer list
		1. If you use volunteer.legal to email another volunteer list, inviting people to join this volunteer list, the email will be sent "from" the primary contact of the volunteer list so that they are the person that receives the replies.
		2. If volunteers unsubscribe from this volunteer list only, the unsubscribe notification will go to this lists primary contact person.
	3. Name the volunteer list
	4. Add a description for the volunteer list
		1. The description will be seen by volunteers when they navigate to the volunteer sign up page for this volunteer list
		2. The description will also be seen by staff members when they navigate to the volunteer list's profile page.
4. Click "Create List"
5. Awesome! Now that you've created the volunteer list. It's likely that, as a next step, you'll want to add some volunteers to this volunteer list.
	1. How to administratively add volunteers to a volunteer list
How to remove a description from a volunteer role

Any staff user of volunteer.legal with access to an event can edit any volunteer role associated with that event, including to remove a description from a volunteer role. To remove a description from a volunteer role, follow these steps:

1. Before we begin, its important to note that removing a description from a volunteer role is different from deleting the volunteer role description. A volunteer role description can be associated with multiple volunteer roles. Here, we are explaining how to remove a volunteer role description from a single volunteer role and keep the description around for use by other volunteer roles. If you'd like to delete a volunteer role description altogether, see How to delete a volunteer role description.
2. Navigate to the events tab in the left hand navigation menu
3. Select the event containing the volunteer role description you wish to delete
4. On the event's profile page, navigate to event's coordinate page by clicking the "Coordinate" button in the bottom toolbar.
5. On the event's coordinate page, hover your mouse over the name of the volunteer role you wish to edit. A "edit" option should appear to the right of the volunteer role's name. Click it.
6. On the volunteer role's edit page, find the "Assign a description to this role (optional)" option, click it, and select "none" to make it so that this volunteer role has no associated description. Select any other available volunteer role description to make that volunteer role description associated with this volunteer role.
7. When finished click "Update Role".
How to change the date volunteers must have been oriented after for your collaborative

Use the following guide to change the date volunteers must have been oriented after in order to participate in events organized by a collaborative you are a member of.

When you create a new event in Volunteer.Legal that is organized by a collaborative you are a member of (rather than your nonprofit organization), you can specify if the event requires in-person orientations or not. If it does require in-person orientations, any volunteer attempting to sign up for your event will be asked if they have volunteered at an immigration workshop since a specific date. You can specify this date for each type of event your collaborative organizes. If the volunteer answers "no" to this question, they will be asked if they have participated in a immigration workshop orientation since the specific date. If they answer "no" to this question, they will be prompted to sign up for an orientation. If the specific date you choose is more than a year in the past, volunteers attempting to sign up for your event will be asked if they have participated in an immigration workshop "in the past 12 months".

The date Volunteer.Legal uses for "have you been oriented since..." questions is set individually by the user for each collaborative and each organization, and seperately for each type of event hosted by a collaborative / organization (currently: citizenship, daca, general screening).

**How to change the date volunteers must have been oriented after for your collaborative:**

1. Navigate to the "Settings" tab in the left hand menu.
2. Navigate to the "Collaboratives" submenu tab in under the "Settings" tab in the left hand menu.
3. Select the collaborative you wish to edit
4. Navigate to the collaborative's edit page by clicking the "Edit" button in the bottom toolbar.
5. Scroll down and edit the "VOLUNTEERS NEED TO HAVE BEEN ORIENTED AFTER" date for each event type
	* CITIZENSHIP WORKSHOP VOLUNTEERS NEED TO HAVE BEEN ORIENTED AFTER
	* DACA WORKSHOP VOLUNTEERS NEED TO HAVE BEEN ORIENTED AFTER
	* GENERAL SCREENING WORKSHOP VOLUNTEERS NEED TO HAVE BEEN ORIENTED AFTER
6. When complete click the "Save" button in the bottom toolbar
How to cancel an orientation

There is not an official way to cancel an orientation, but here are some steps you can follow.

1. Navigate to the "Events" tab in the left hand menu.
2. Select the event associated with the orientation.
3. On the event's profile page, click the "Orientations" button in the bottom toolbar.
4. On the event's orientations page, select the orientation you wish to cancel.
5. On the orientation's profile page, use the "Compose Email" button in the bottom toolbar to email all of the volunteers signed up for the orientation and notify them that the orientation has been cancelled.
	1. How you want to deal with re-assigning people to orientations is up to you, but, as an idea, you might email them the details of alternative orientations they can attend (you could also kick all of them out of the event and ask that they re-sign up while selecting a different orientation).
	2. This video shows one way of emailing volunteers asking them to sign up for a different orientation.
6. Having emailed everyone and notifying them of the orientation's cancellation, navigate back to the orientation's profile page and click the "Edit" button in the bottom toolbar.
7. On the orientation's edit page, click the "Delete" button in the bottom toolbar to delete the orientation.
8. Respond to the pop up confirmation prompt.
How to update a volunteer record with feedback that is only visible to Volunteer.Legal staff users

Staff users of Volunteer.Legal can add comments to volunteer profiles that are only seen by other staff users. This is useful for making note of volunteer attributes or quirks not otherwise covered in the system. It can also be used to mark volunteers who are exceptionally good or exceptionally bad.

* If you mark a volunteer as exceptionally good or exceptionally bad, you can also filter on those attributes.

I image that, if you find a volunteer exceptionally bad, you will want to mark them as such and also remove them from your organization's volunteer lists (How to administratively remove volunteers from a volunteer list). Taking the time to mark the volunteer as bad before removing them will be helpful to other organization's using Volunteer.Legal which might encounter the volunteer. It will also help you in case the volunteer ever tries to sign up for your events again. There is not a way for you to prevent a volunteer from signing up for your events, other than talking with them (though, obviously, if you remove them from your volunteer lists there isn't an obvious way for them to hear about your events).

To add administrative comments to a volunteer's profile:

1. Navigate to a volunteer's profile page.
	1. There are many different ways to reach a volunteer's profile page from within volunteer.legal. In general, when you are on a page containing a list of volunteers:
		1. Hover over the name of a volunteer you wish to edit
		2. Notice the "View" button that appears to the right of the volunteer's name
		3. Click the "View" button to navigate to that volunteer's profile page
	2. One way you can find a listing of volunteers, is to navigate to the "Volunteers" tab by clicking the "Volunteers" button in the left hand menu bar.
2. On the volunteer's profile page, scroll down in the left "Information" column
	1. Is this volunteer exceptionally good or bad?
		1. You can indicate if a volunteer is exceptionally good or bad using the drop down selector. If you do so, you should also add a comment explaining your choice in the comment box below. A comment is required if you mark a volunteer as bad. Volunteer.Legal will also make a note on the volunteer's profile that it was you who marked the volunteer as good or bad. Again, this is only viewable by other staff users and will potentially allow them to reach out to you with questions regarding the decision.
		2. Having done this, using the filter option available on any volunteer list, you can filter for good volunteers or bad volunteers.
	2. Comments that are only viewable to Volunteer.Legal staff users
		1. You can add comments in this comment box which are only viewable to other staff users of Volunteer.Legal
3. After making your edits, make sure to click "update."
How to re-arrange volunteer roles

A staff user of volunteer.legal can administer any event which they have access to. To re-arrange the volunteer roles associated with an event (for arbitrary purposes):

1. Navigate to the events tab in the left hand navigation menu
2. Select the event you wish to administer
3. On the event's profile page, navigate to the event's coordinate page by clicking the "Coordinate" button in the bottom toolbar.
4. On the event's coordinate page, view the list of volunteer roles associated with the event.
5. Hover your mouse over a volunteer role and notice the 3 lines stacked on top of each other icon that appears to the right of the volunteer role's name. Click this icon and use it to drag the volunteer role up or down in the list and rearrange it.
	1. (fun fact, this is a pretty standard icon for indicating dragablity, found in many applications on iOS, Android, Windows, and Mac)
How to add staff member accounts to your organization

Once an organization has an account on volunteer.legal, any staff member of that organization can create a staff user account for themselves by navigating to www.volunteer.legal in (the latest version of) Google's Chrome web browser, and clicking the "create account" button.

They will be expected to fill out a short form including:

1. First Name
2. Last Name
3. Job Title
4. Work Phone Number
5. Work Email Address
6. Organization EIN
7. Password

Once they have completed the form and click "Create Account" their account will be pending verification. The staff user marked "Organization Account Administrator" at the organization they are trying to join will receive an automatic email notification with the new staff user's details, asking if they would like to confirm this new staff account. The admin has 48 hours to confirm the new account otherwise it will be deleted. Until the account is confirmed, the new staff member will not be able to log in.

*Please note, staff users of volunteer.legal need to use the latest version of Google's Chrome web browser. volunteer users of volunteer.legal can use any browser they want.*

*If the staff member wishing to join volunteer.legal is associated with an organization that does not yet have a volunteer.legal account yet, they will not be able to join volunteer.legal and must first get an account for their organization. See How to add a new organization to volunteer.legal.*
How to edit images in an organization's image library

In order to edit an image in your organization's image library, follow these steps:

1. Navigate to the "Settings" tab in the left hand menu.
2. Navigate to the "Organization" submenu tab under the "Settings" tab in the left hand menu.
3. Navigate to the "Image Library" page of your organization by clicking the "Image Library" button in the bottom toolbar.
4. On the image library page of your organization, hover your mouse over the name of the image you wish to edit, notice the "edit" button that appears to the right of the images name, click it.
5. On the image's profile page, edit any of the image's attributes.
	1. Note, you can update / change the image associated with an image record by choosing to upload a new image file. Any old emails making use of this image record will start using the new image you upload.
6. When you are done making your changes, click "Save".
How to temporarily stop sign ups for an event

In order to temporarily stop sign ups for an event, follow these steps:

1. Navigate to the "Events" tab in the left hand menu.
2. Select the event you wish to temporary stop sign ups for
3. On the Event's profile page, click the "Edit" button in the bottom toolbar.
4. On the Event's edit page, click the "Stop Sign Ups" button in the bottom toolbar.
5. Respond to the pop up confirmation window.
6. You can restart signups at any time by navigating back to the event's edit page and choosing "Start Sign Ups" from bottom toolbar.
How to remove your organization from a collaborative

To remove your organization from a collaborative, follow these steps (note, once added, you cannot remove someone else's organization from a collaborative):

1. Before proceeding, note that removing your organization from a collaborative is VERY DIFFERENT from removing yourself from a collaborative (see How to remove a staff member from a collaborative). When you remove your organization from a collaborative, every other staff member at your collaborative will instantly lose access to that collaborative and its information. Your organization will be unable to re-add itself to the collaborative, and must instead wait for an existing member of the collaborative to re-add it.
2. Navigate to the "Settings" tab in the left hand menu.
3. Navigate to the "Collaboratives" submenu tab under "Settings" in the left hand menu.
4. Select the collaborative you wish to remove your organization from and navigate to its profile page.
	1. Note, you will need to personally be a member of the collaborative in order to remove your organization from it. If you are not, simply click the "Join Collaborative" button in the bottom toolbar of the collaborative's profile page.
5. Click the "Edit" button in the bottom toolbar of the collaborative's profile page.
6. Click the "Withdraw Organization" button in the bottom toolbar of the collaborative's edit page.
7. Respond to the popup confirmation window. If you select "Ok", your organization will be removed from the collaborative.
How to add volunteer capacity exceptions to an event

Hi there! You have the ability to add "volunteer capacity exceptions" to an event. This feature works in conjunction with setting a volunteer capacity limit on an event (see How to limit the number of volunteers that can sign up for an event). Basically, say you want to only let in 100 volunteers for an event, but you want to continue to let in Spanish speakers and / or immigration attorneys even after this 100 person limit is reached. You can do this by adding a capacity exception for Spanish speakers and immigration attorneys.

**To add capacity exceptions, navigate to:**

1. The "Event" tab
2. Select the appropriate event
3. Navigate to the event's edit page by clicking the "Edit" button in the bottom toolbar.
4. Navigate to the advanced edit page by clicking the "Advanced" button in the bottom toolbar.
5. Select "yes" for any capacity exceptions you wish to add and then click "save."
	1. Note: you can only add capacity exceptions for languages which are included on the event's sign in sheet.
6. On the regular edit page, you can click "cancel" to get back to the event's profile page.
How to mark a volunteer as a staff member

A staff user of volunteer.legal can update any volunteers profile to mark them as a staff member of a collaborative partner organization. Volunteers themselves cannot indicate that they are staff members, only staff users of volunteer.legal can perform this edit. Volunteers marked as staff will have a grey "staff" designation next to their name in volunteer lists. You can also filter volunteer lists by staff volunteers (much like other volunteer attributes such as language skills).

To mark a volunteer as a staff member:

1. Navigate to the volunteer's profile page
2. Scroll down to the bottom of their personal information (left column)
3. Respond to the "Is this volunteer a staff member at a collaborative partner organization?" question
4. Then click update

For more information on how to update volunteer profiles, see How to edit a specific volunteers profile.
How to add images to a collaborative that can be used in emails

When sending a volunteer invitation email, you have the option of changing the banner image that accompanies it. In order to select a new image, you must first add the image to the event organizer's image library.

You may wonder: why can't I simply choose to upload an image as part of the email creation process? Why do I need to go through the extra step of first adding the image to the organizer's "image library". Great question! Images take up an incredible amount of space. Volunteer.legal is a free application, made by 100% volunteer effort. I've personally fronted all of the costs associated with it. In order to keep costs down, I've intentionally made it slightly cumbersome to upload images, to discourage you from adding images and encourage you to re-use existing images. Additionally, I've limited the image library of each collaborative to 25 images. Once you upload 25 images, you'll need to remove / replace old images before you can add additional ones.

In order to add images to a collaborative's image library and use them in emails, follow these steps:

1. Navigate to the "Settings" tab in the left hand menu.
2. Navigate to the "Collaboratives" submenu tab in under the "Settings" tab in the left hand menu.
3. Select the collaborative you wish to add an organization to.
4. Navigate to the "Image Library" page of the collaborative by clicking the "Image Library" button in the bottom toolbar.
	1. Note, you must have joined the collaborative in order to see the "Image Library" button. If you don't see the button, click "Join Collaborative."
5. On the image library page of the collaborative, click the "Add Image" button in the bottom toolbar.
6. Fill out the form on the add image page
	1. Select the image file on your computer
	2. Name the image to identify it to yourself and other staff members
	3. Add a description for the image (optional). One good thing to add here might be any photo credit (i.e. the photographer) and where the photo was taken, etc.
7. When finished, click the "Save" button.
How to edit a specific volunteers profile

A staff user of volunteer.legal can administratively update a volunteer's profile. To do so, follow these steps:

1. Navigate to a volunteer's profile page.
	1. There are many different ways to reach a volunteer's profile page from within volunteer.legal. In general, when you are on a page containing a list of volunteers:
		1. Hover over the name of a volunteer you wish to edit
		2. Notice the "View" button that appears to the right of the volunteer's name
		3. Click the "View" button to navigate to that volunteer's profile page
	2. One way you can find a listing of volunteers, is to navigate to the "Volunteers" tab by clicking the "Volunteers" button in the left hand menu bar.
2. On the volunteer's profile page, add / update / edit any information about the volunteer that you wish.
3. When you have finished updating the volunteer's profile, click the "Update" button in the bottom toolbar. If there were no errors, you should receive a green success message. If there were any errors (shown highlighted in red), please correct them and then click "Update" again.
How to edit your staff account

To edit your staff account, including updating your email address or changing your password, follow these steps:

1. Navigate to the "Settings" tab using the left hand menu.
2. Click the "Edit" button in the bottom toolbar.
3. Here, you may edit your
	1. First Name
	2. Last Name
	3. Job Title
	4. Work Phone
	5. Work Email
	6. or you may change your password by clicking the "Change Password" button in the bottom toolbar
4. When done click the "Save" button in the bottom toolbar.
5. You may not edit the organization your account is associated with (if you leave one organization and join another, you'll need to create a new account with them).
Небоград

.Небоград - отдельный город-государство, представляющий из себя своеобразный гигантский замок на вершине скалы, которая окружена морями.

История государства:

1606 год. Основано город-государство Небоград. Занимает территорию на поляне.

1850 год. Захватывает территорию скалы, на которой раньше находился замок.

1919 год. Налаживается торговля.

1970 год. В слишком позднее время государство получило огнестрельное оружие, раньше обособленное от других город-государство становится более цивилизованным.

1990 год. Зарождение демократии, отменена монархия.

1999 год. Наше время.

## Население

**Население Небограда** - 200 000 чел. Перепись ведётся, каждые 3 года.

 Периэки

## Армия

В Армии государства - 95 000 человек.

Около 400 танков

900 истребителей

Около 100 ПВО охраняют стены города-государства.
How to edit a volunteer role description

Any staff user of volunteer.legal with access to an event can edit any volunteer role description associated with that event. To edit a volunteer role description, follow these steps:

1. Navigate to the events tab in the left hand navigation menu
2. Select the event containing the volunteer role description you wish to edit
3. On the event's profile page, navigate to event's coordinate page by clicking the "Coordinate" button in the bottom toolbar.
4. On the event's coordinate page, click the "Description of Roles" button in the bottom toolbar to navigate to the event's role descriptions page.
5. On the event's role descriptions page, select the volunteer role description that you want to edit.
6. Edit any information you wish, and then click the "Save Changes" button when complete.
	1. Note, on this page you also have the option of deleting the volunteer role description. See How to delete a volunteer role description for more information.
How to edit an event

A staff user of volunter.legal can edit any event which they have access to. In order to do so, follow these instructions:

1. Navigate to the "Events" tab in the left hand menu
2. Select the event you wish to edit
3. On the event's profile page, navigate to the edit page by clicking the "Edit" button in the bottom toolbar.
4. You can edit the event by updating the event's information and then clicking "Save" in the bottom toolbar
	1. Once created, you cannot change the event's oragnizer
	2. Once created, you cannot change the event's type (i.e. Citizenship event, DACA event, etc)
	3. Once created, you cannot change whether or not orientations are required for the event
	4. Once created, you cannot change the number of shifts the event has
	5. If you want to change any of the above attributes, you'll need to create a new event

Also, on the event's edit page you have the option of cancelling the event or temporarily stopping the ability for new volunteers to sign up for the event.
How to remove images from an organization's image library

Each organization can only have 25 images in their "image library" for using in emails at a time.

In order to remove an image from your organization's image library, follow these steps:

1. Navigate to the "Settings" tab in the left hand menu.
2. Navigate to the "Organization" submenu tab under the "Settings" tab in the left hand menu.
3. Navigate to the "Image Library" page of your organization by clicking the "Image Library" button in the bottom toolbar.
4. On the image library page of your organization, hover your mouse over the name of the image you wish to delete, notice the "edit" button that appears to the right of the images name, click it.
5. On the image's profile page, click the "delete" button in the bottom toolbar to delete the image.
	1. Note, if you delete an image, any old emails making use of the image will start using the default image instead.
How to delete a volunteer role description

Any staff user of volunteer.legal with access to an event can delete any volunteer role description associated with that event. To delete a volunteer role description, follow these steps:

1. Before we begin, its important to note that deleting a volunteer role description is different from removing a description from a volunteer role. A volunteer role description can be associated with multiple volunteer roles. Here, we are explaining how to perminantly delete a volunteer role description and remove it from all volunteer roles associated with this event. If you'd instead like to remove a volunteer role description from a single volunteer role and keep the description around for use by other volunteer roles, see How to remove a description from a volunteer role.
2. Navigate to the events tab in the left hand navigation menu
3. Select the event containing the volunteer role description you wish to delete
4. On the event's profile page, navigate to event's coordinate page by clicking the "Coordinate" button in the bottom toolbar.
5. On the event's coordinate page, click the "Description of Roles" button in the bottom toolbar to navigate to the event's role descriptions page.
6. On the event's role descriptions page, select the volunteer role description that you want to delete.
7. On the volunteer role descriptions edit page, click the "Delete" button in the bottom toolbar. Respond to the confirmation prompt that appears to delete the volunteer role description.
	1. IMPORTANT: any volunteer roles that are making use of this description will be updated so that their assigned description is "none". If the "unassigned" role for this event has an associated description, anyone assigned to the volunteer roles that were making use of this description will now see the "unassigned" role's description instead. See the volunteer role description page for more information on how volunteer role descriptions work. See How to edit a volunteer role for more information on how to update the volunteer role description associated with a volunteer role.
How to access the public sign up page for a volunteer list

Each volunteer list has its own sign up page which volunteers can use to "subscribe" to the list and get it's email. By adding a link to this sign up page to your website, you can let visitors to your website sign up for your volunteer list on their own.

To view the public sign up page for a volunteer list:

1. Using the left hand menu bar, navigate to the "Volunteers" tab
2. Hover your mouse over the volunteer list you wish to edit. A "view" button should appear to the right of the volunteer list's name. Click the "view" button to be taken to the volunteer list's profile page.
3. On the profile page of the volunteer list, click the "sign up page" button in the bottom toolbar.
4. You are now viewing the public sign up page for this volunteer list. Copy and paste the URL to share the sign up page with people.
How to add images to an organization that can be used in emails

When sending a volunteer invitation email, you have the option of changing the banner image that accompanies it. In order to select a new image, you must first add the image to the event organizer's image library.

You may wonder: why can't I simply choose to upload an image as part of the email creation process? Why do I need to go through the extra step of first adding the image to the organizer's "image library". Great question! Images take up an incredible amount of space. Volunteer.legal is a free application, made by 100% volunteer effort. I've personally fronted all of the costs associated with it. In order to keep costs down, I've intentionally made it slightly cumbersome to upload images, to discourage you from adding images and encourage you to re-use existing images. Additionally, I've limited the image library of each organization to 25 images. Once you upload 25 images, you'll need to remove / replace old images before you can add additional ones.

In order to add images to a organization's image library and use them in emails, follow these steps:

1. Navigate to the "Settings" tab in the left hand menu.
2. Navigate to the "Organization" submenu tab under the "Settings" tab in the left hand menu.
3. Navigate to the "Image Library" page of your organization by clicking the "Image Library" button in the bottom toolbar.
4. On the image library page of your organization, click the "Add Image" button in the bottom toolbar.
5. Fill out the form on the add image page
	1. Select the image file on your computer
	2. Name the image to identify it to yourself and other staff members
	3. Add a description for the image (optional). One good thing to add here might be any photo credit (i.e. the photographer) and where the photo was taken, etc.
6. When finished, click the "Save" button.
How to cancel an event

In order to cancel an event, follow these steps:

*Note, cancelling an event is permanent. You cannot un-cancel an event.*

1. Navigate to the "Events" tab in the left hand menu.
2. Select the event you wish to cancel.
3. On the event's profile page, click the "Edit" button in the bottom toolbar.
4. On the event's edit page, click the "Cancel Event" button in the bottom toolbar.
5. Respond to the popup confirmation window that appears.
6. The event has now been cancelled. Any volunteers navigating to the event's sign up page will see a notification that the event has been cancelled. Volunteers will be unable to sign up for the event and will be prompted to join the volunteer list associated with the event, if they are not already on it. It is your responsibility to email any volunteers signed up for the event and notify them that it's been cancelled. Also, after an event is cancelled it is largely frozen in place. You cannot further edit it, cannot create new volunteer roles for it. etc.
	1. Note, now that the event has been cancelled, you will have the option of deleting it. See How to delete an event for more information. In many circumstances, fully deleting the event would be inappropriate and it will be better to leave a record of the cancelled event in the system.
How to remove a staff member from an organization

This guide explains how to prevent a Volunteer.Legal user associated with your organization from logging into Volunteer.Legal.

Individual Volunteer.Legal user accounts cannot be deleted. They can, however, be "deactivated" which prevents anyone from logging into them. In order to deactivate a Volunteer.Legal account, it must be associated with your organization and you must be the Administive User for your organization. Assuming these two things are true:

1. Using the left hand menu, navigate to the "Settings" tab
2. Select the "Organization" submenu tab under "Settings" in the left hand menu.
3. On your organization's profile page, select the staff user you wish to deactivate from the right hand "Staff" column.
4. On the staff user's staff profile page, click the "Deactivate Account" button in the bottom right corner and respond to the pop up menu.
5. Done, the account has now been deactivated and this staff user will no longer be able to log into Volunteer.Legal. They will also not appear on any user lists.

At any time, you (the Administrative User) can view all the deactivated users associated with your organization by navigating to your organization's profile page and clicking the "View Deactivated Accounts" button.

At any time, you (the Administrative User) can activate a deactivated user account (restoring their ability to log in to Volunteer.Legal) by clicking the "View Deactivated Accounts" button, selecting the appropriate deactivated staff user from the "Deactivated Staff" column on the right, and then clicking the "Activate Account" button in the bottom right corner.
How to activate a deactivated staff user account associated with your organization

This guide explains how to re-activate a previously deactivated staff user account associated with your organization. This will allow the staff user account to be logged into, and used normally, on Volunteer.Legal. In order to do this, you must be the designated Organization Account Administrator for your organization. Assuming this is true:

1. Using the left hand menu, navigate to the "Settings" tab
2. Select the "Organization" submenu tab under "Settings" in the left hand menu.
3. On your organization's profile page, click the "View Deactivated Accounts" button in the bottom toolbar.
4. Find the staff user account you wish to re-activate in the "Deactivated Staff" column and click on it.
5. On the deactivated staff users profile page, click the "Activate Account" button in the bottom right corner.
6. Done, the account has now been activated and this staff user will be able to log into Volunteer.Legal again. They will also again appear on the appropriate user lists.
Кто есть кто

**Администраторы**– поддерживают и развивают вики. Они следят за порядком, разрешают конфликты, помогают другим участникам, а также следят за статьями. Администраторы должны быть вежливы и доброжелательны к другим. Они – лицо вики. Они определяют политику проекта и его путь развития.

**Модераторы чата** – следят за порядком в чате. Они могут вынести нарушителю предупреждение, могут исключить его из чата или, если нужно, заблокировать его в чате на некоторое время.

**Откатчики**– участники, которые могут с помощью одной кнопки откатить правки последнего редактора статьи. Поэтому их непосредственная задача – следить за состоянием статей и в случае необходимости откатывать неправильные или вандальные правки.

**Модераторы форума** – следят за порядком на форуме и стенах обсуждения участников. Они работают с темами и отдельными сообщениями. Обычные участники могут обратиться к ним в случае оскорблений и угроз с просьбой удалить оскорбительное сообщение.

**Модераторы контента**– опытные участники, которые имеют более широкий набор возможностей для патрулирования правок, чем обычные участники. В дополнительные возможности патрульных входят переименование файлов, удаление-восстановление статей, откат правок, настройка защиты страниц, правки автоматически отмечаются как патрулированные.
Смотрители – опытные участники, которые имеют более широкий набор возможностей для патрулирования правок, чем обычные участники. В дополнительные возможности патрульных входят правки блогов, переименование файлов, удаление-восстановление статей, правки автоматически отмечаются как отпатрулированные. Основная работа патрульных связана с пространством имен «Файл».

**Редакторы** – участники, которые занимаются редактированием статей.

**Иллюстраторы**– участники, которые добавляют изображения в статьи.

**Гейм-Мастеры -** Следят за ролевыми играми, поддерживают в них баланс. Признают новые страны/персонажей/миры. ***Без разрешения гейм-мастера включить страну/персонажа/мир в ролевую запрещено!***
How to create an orientation

In volunteer.legal, orientations (if they exist) are always associated with an event. If you create an event and indicate that new volunteers are required to attend an orientation associated with it, you must also create at least one orientation for new volunteers to sign up for--if volunteer.legal requires a volunteer to attend an orientation, and there are no available orientations, the volunteer will not be able to sign up.

Please read the Orientations page to learn about how Volunteer.Legal handles orientations (including how to specify how recently volunteers need to have been oriented).

To create an orientation:

1. Navigate to the events tab in the left hand navigation menu
2. Select the event you wish to create an orientation for
	1. Note, this event must have been created with the "**Event Orientations: Yes**" option selected. You cannot change the "Event Orientations" setting of an event after it has been created.
3. On the event's profile page, navigate to event's orientations page by clicking the "Orientations" button in the bottom toolbar.
4. On the event's orientations page, click the "New Orientation" button in the bottom toolbar.
5. Enter the orientation's details
	1. Name (optional)
	2. Date (in "mm / dd / yyyy" format)
	3. Start Time
	4. End Time
	5. Orientation Location
		1. Name (optional)
		2. Street
		3. City
		4. State (2 letter abbreviation format)
		5. Zip
	6. Orientation Description
		1. Any volunteer signing up for this orientation will be emailed a copy of the orientation's description along with their orientation confirmation email.
6. Click "create"
How to remove a staff member from a collaborative

In short, you can remove yourself (or your organization) from a collaborative, but you cannot remove other staff users or other organizations from a collaborative. If you wish to remove another staff member from a collaborative, kindly ask them to remove themself.

**A staff member can easily remove themself from a collaborative by:**

1. Navigating to the "Settings" tab in the left hand menu.
2. Navigating to the "Collaboratives" submenu tab in under the "Settings" tab in the left hand menu.
3. Selecting the collaborative they wish to remove themselves from.
4. Clicking the "Leave Collaborative" button in the bottom toolbar.

**Staff members cannot remove other staff members from a collaborative.** Also, once an organization has been added to a collaborative, other organizations cannot remove that organization from the collaborative (but an organization can remove itself from a collaborative).