Current Member Lease Information

## Renewal of Leases

Returning house members must notify the house membership coordinator by March
1st (Ke$ha’s birthday) whether they will be returning to the house that fall.
All returning Brooks House members will be subjected to a vote to renew their
leases. All renewal meetings must have quorum. Renewal decisions will be made
during house meetings during the month of March.

The person who is being considered for lease renewal is encouraged to be present
at the beginning of the meeting. If the house member cannot meet by the end of
March, the vote can be held without them.

The member in question may speak on his/her own behalf before he/she is required
to leave the room. All votes will be held by paper ballot, so that anonymity is
guaranteed, but the ballots will be counted in public. Lease renewal votes are
decided using modified consensus. If two or more people vote to renew (or not to
evict), the lease is renewed. The member in question cannot participate in the
vote.

If someone is voted out of house membership, they have the right to break their
lease, without a penalty, within a month.

Anyone who decides to renew after the deadline (and doesn’t inform the
membership coordinator before the renewal notification deadline) must go through
the new member process (in other words, they would be need to be approved by
modified consensus and have room selection priority according to acceptance)

## Summer Sublease Policy

When a room is sublet, the original lease is continuous, which means that the
original house member can be held responsible for their rent for the entire period. All house members must notify the Membership Coordinator if they would
like to sublease at least a month in advance. Exceptions may be made by house
vote. Subletters must be accepted through the normal membership process. They
must be able to stay at least a month, and there cannot be more sublettors than
regular house members at any given time.

The subletter signs an agreement with the house as a whole. Each subletter pays
their rent directly to the house. The rent will be sent to COUCH from Brooks House.

Rent payments from all sublets are pooled, with each subletting person receiving a proportional share of their rent. The amount of reimbursement is calculated by the day. The finance coordinator will arrange payments through an estimate at the beginning of the summer. If a house member does not pay the required money, they will not receive their security deposit and may be sent to collections.

## Eviction

A call to evict a member can be issued at any time for any concern. There must
be a vote to consider eviction, which requires a simple majority and can be
conducted by email to the Brooks Listserv. Meetings to discuss evictions can be
a part of a normal house meeting or called with 48 hours notice to the Brooks
Listserv. An eviction meeting must have quorum (at least half).

The person who is being considered for eviction is encouraged to be present at
the beginning of the meeting. If the house member cannot meet at any time within
a month’s time, the vote can be held without them.

The member in question may speak on his/her own behalf before he/she is required
to leave the room. All votes will be held by secret ballot, so that anonymity is
guaranteed, but the ballots will be counted in public. Eviction votes are
decided using modified consensus. If two or more people vote not to evict, the
member can stay. The member in question cannot participate in the vote.

## Food Boarders

It is possible to become a "food boarder" at Brooks and get access to meals and the kitchen, without actually living here. See the policies on Food Boarding