Archive:Monthly Meetings Policy

**The Monthly Meetings Policy was repealed by resolution of the Executive Branch and Administrative Branch on September 18, 2013**

**THE UNIVERSAL TRIUMVIRATE MONTHLY MEETINGS POLICY**
**11.3.12 | 11.3.12**
Andrew Hester, Head of the Treasury, Sophomore Executive

**A Law** to establish a monthly chat system for the Executive Branch and the Triumvirate’s members to talk about the Triumvirate.

**Section 1: Chats**

There shall be two monthly chats within the Triumvirate, each serving its own purpose:
**Section 1.1: Executive Chats**
On the first or second Saturday of every month as many Executives as possible shall convene in a chat room with all Executives able to talk to the group as a whole and not on one on one. The Executives shall discuss every matter as seen fit to do so.
**Section 1.1.1: Proceedings Chair**
The Executive Chats shall be chaired by the Major Executive, setting the rules of that month’s meeting and having a guideline as to what all shall be discussed at that month’s Executive Meeting. The Major Executive must also allow for time at the end for topics or issues that weren't already in the schedule for discussion.
Should the Major Executive not be able to attend than the Minor Executive shall chair a month’s Executive Meeting following the same rules that apply to the Major Executive.
Should neither the Major or Minor Executive not able to attend than the chair shall be the senior most Executive.
**Section 1.1.2: Chat Room**
The chat room the Executives shall use for the Executive Chat’s must remain confidential to only those within the Executive Branch, no one outside the Executive Branch is allowed in an Executive meeting.
Should one who is not an Executive and enter an Executive Chat the record shall be placed on their resume without exception and will face a fine of no more than ∇ 100.
**Section 1.1.3: Records**
Records of the entire discussion held at the Executive Chat shall be kept on file and copies of the chat’s discussions shall be sent to all Executives who couldn't make it to that month’s Chat.
**Section 1.2: Public Chats**
On the second or third Saturday of every month as many members of the Triumvirate as possible shall convene in a chat room open to the public to discuss matters of the Triumvirate as a whole.
**Section 1.2.1: Proceedings Chair**
The Public Chats shall be chaired by the Major Executive, setting the rules of that month’s meeting and having a guideline as to what all shall be discussed at that month’s Public Meeting. The Major Executive must also allow for time at the end to allow for open discussions of topics that weren’t already scheduled.
Should the Major Executive not be able to attend than the Minor Executive shall chair a month’s Executive Meeting following the same rules that apply to the Major Executive.
Should neither the Major or Minor Executive not able to attend than the chair shall be the Speaker of the Administration.
Should the above not be able to attend than the chair shall be the Deputy Speaker of the Administration.
Should the above not be able to attend than the chair shall be the senior most Executive down.
**Section 1.2.2: Chat Room**
The chat room shall use for the Public Chat’s shall be open to the public with anyone able to enter.
**Section 1.2.3: Records**
Records of the entire discussion held at the Public Chat shall be published on the wiki for all to see, with security issues removed, for those who couldn't make it and for archival purposes.

**Section 2: Schedule of Meetings**

The Executive Branch shall schedule all monthly meetings within the set parameters of when the meetings can take place, monthly meetings cannot be on the same day as each other.
The Administrative Liaison shall be tasked with finding out when as many of the public are able to attend to the public meetings as possible in an effort to better schedule the public meetings.
Each Executive shall announce within the Executive Branch when they can attend the Executive Meetings.
**Section 3: Awards**

This section shall be amended to the Awards Policy upon this law’s passing. The following awards shall be created upon the passing of this law:
**Section 3.1: Triumvirate Monthly Executive Meeting Award (TMEMA)**
This award shall be presented to the Executive who has been to no less than six Executive Meetings. This award shall be presented more than once to show that an Executive has put forth the effort to attend Executive Meetings.
**Section 3.2: Triumvirate Monthly Meeting Award (TMMA)**
This award shall be presented to those who have been to no less than six Public Meetings. This award shall not be denied to those who have been to more than the minimum requirement to receive this award as a show that they have put forth the effort to attend the Public Meeting in an effort to better the Universal Triumvirate.
This award shall be valued higher than the Triumvirate Monthly Executive Meeting Award.