Z-Tech Secretary

The **Z-Tech** **Secretary** offically known as the **Specialized Secretary of Z-Tech's Corporate Congress** is third senior position in Z-Tech.Ind citizen sector establishment. Also known as **Compliance Officers**, it is one of the positions that is a part of the key managerial personnel (which usually includes the CEO) of the company. Its primary task would be to determine the composition of Company membership and to assign positions within Z-Tech since as the Corporate Congress. The Secretary also oversaw the recording of party events, and is entrusted with keeping corporate leaders and members informed about Z-Tech activities.

The secretary is responsible for the efficient administration of a company, particularly with regard to ensuring compliance with statutory and regulatory requirements and for ensuring that decisions of the board of directors are implemented which consists of supporting management, including executives, using a variety of project management, program evaluation, communication, business management, public administration, and/or organizational skills within the area of administration. There is a diverse array of work experiences attainable within the administrative support field, in multiple sectors such as the private sector, public sector, and voluntary sector, ranging between internship, entry-level, associate, junior, mid-senior, and senior level pay bands with positions in nearly every industry, especially among white-collar careers.

Despite the name, the role is not clerical or secretarial. The company secretary ensures that an organisation complies with relevant legislation and regulation, and keeps board members informed of their legal responsibilities. Company secretaries are the company's named representative on legal documents, and it is their responsibility to ensure that the company and its directors operate within the law. It is also their responsibility to register and communicate with shareholders, to ensure that dividends are paid and to maintain company records, such as lists of directors and shareholders, and annual accounts.

## Roles and responsibilities

Company secretaries in all sectors have high level responsibilities including governance structures and mechanisms, corporate conduct within an organisation's regulatory environment, board, shareholder and trustee meetings, compliance with legal, regulatory and listing requirements, the training and induction of non-executives and trustees, contact with regulatory and external bodies, reports and circulars to shareholders/trustees, management of employee benefits such as pensions and employee share schemes, insurance administration and organisation, the negotiation of contracts, risk management, property administration and organisation and the interpretation of financial accounts.

Company secretaries are the primary source of advice on the conduct of business and this can span everything from legal advice on conflicts of interest, through accounting advice on financial reports, to the development of strategy and corporate planning.

Among public companies in North America, providing advice on corporate governance issues is an increasingly important role for corporate secretary. Many shareholders, particularly institutional investors, view sound corporate governance as essential to board and company performance. They are quite vocal in encouraging boards to perform frequent corporate governance reviews and to issue written statements of corporate governance principles. The corporate secretary is usually the executive to assist directors in these efforts, providing information on the practices of other companies, and helping the board to tailor corporate governance principles and practices to fit the board's needs and expectations of investors. In some companies, the role of the corporate secretary as corporate governance adviser has been formalised, with a title such as Chief Governance Officer added to their existing title.

In view of the important roles the company secretary plays in business, PLCs and large companies require the company secretary to be suitably trained, experienced and professionally qualified for these responsibilities.

## Duties and functions

The secretary can have many administrative duties, the duties may vary according to the nature and size of the company or organization, and in the most generic or original sense, might include managing budgets, bookkeeping, attending telephone calls, handling visitors, maintaining websites, travel arrangements, event planning, and preparing expense reports. Secretaries might also manage all the administrative details of running a high-level conference or meeting and be responsible for arranging the catering for a lunch meeting. Often executives will ask their assistant to take the minutes at meetings and prepare meeting documents for review. In addition to the minutes, the secretary may be responsible for keeping all of the official records of a company or organization. A secretary is also regarded as an "office manager".

they conduct research, briefings, write memoranda, content writing, handle project management, program evaluation, stakeholder management, customer service duties, devise and maintain office systems including data management and filing, carry out background research and present findings, produce documents like white papers and gray literature, carry out specific projects, take on some of the manager's responsibilities, get involved in decision-making processes, handle public relations tasks, and/or logistics and procurement along with a wide range of other duties related to their specific industry. Secretaries in some fields may be required to have extensive professional knowledge. Accordingly, duties for these assistants may be more specialized. For example, legal administrative assistants also known as legal secretaries may need to have a thorough understanding of legal terminology and procedural law, paralegals in addition would need to acquire legal research skills, know how to analyze and summarize depositions, prepare and answer interrogatories, and draft procedural motions and other routine legal briefs; legislative assistants would need to be educated in political science or other adjacent fields of study and know how to monitor pending legislation, conducting research, legislative analysis, legislative research, legal research, policy analysis, drafting legislation, giving advice and counsel, and making recommendations; while medical assistants and medical scribes would need to be well-versed in the health sciences, health policy, public health, dealing with health insurance companies, and reading medical reports; law clerks and clerks of the court would need to hold a post-graduate doctoral degree in law known as a Juris Doctor (JD) and be or have the ability to become a practicing lawyer that has been admitted to the bar.