Meta

## Meta Department

### Meta Department Chair, Deputy Chairs

The Meta Department leaders are responsible for updating Meta Teams on deadlines, providing Team leads assistance and guidance, contacting any Meta contributors who have not contacted them in over 4 months, and onboarding new Meta staff. As a member of the administration they are not required to lead a team, but it is required that take part in at least one Meta team and communicate with others.

The Meta Department is responsible for a variety of tasks, some of which relate to the magazine, and others which do not. Specific duties depend on which teams they are interacting with. The Meta admin members may divide this up however they wish, so long as each team has a representative in admin.

The Meta Department leaders are responsible for keeping track of Meta staff and organizing any required scheduling. This includes meetings to check in with Team leads about their projects. If the admin member is a team lead, they will have to check in with the Editor-in-Chief or Vice Editor-in-Chief. Meta department leaders may make decisions on projects without EiC approval, but must seek an EiC out for approval to start a new project or cancel an existing one.

*How to acquire this role:*Generally, Meta team members gain this position, since they are most familiar with what their staff are expected to do. Should an opening appear, they may be contacted directly, or an opening my incur an open request for volunteers. In this case one would be chosen from the list of volunteers, with final say from the existing Meta Department Chair.

### Meta Department Team Lead

*See below for the list of about Team Leaders.*

Team Leads manage their individual group by organizing it, making sure they reach any discussed deadlines as much as possible, and working on the project personally. The specific tasks of a Team Lead vary greatly depending on what the team is doing. Team Leads should check in with their administration at least once every two weeks to update on progress.

*How to acquire this role:*Request it from the Meta Department Chair or Deputies. Team leads will be preferred to be drawn from that team’s existing pool. For example: if the Podcast Team Lead were to step down, we would seek out another member of that team who works on podcasts to replace them first.

### Meta Department Staff

The Meta Department is the most varied group, ranging from marketing and affiliate relations to podcasting and Discord community moderation. Each has different tasks, briefly illustrated below with the current team leads listed. If you would like to get involved with any of these groups, contact that individual:

* *Affiliate Relations (EiC/Meta)*: Another variable group. The folks who work here are the ones seeking partners and managing the relationships they’ve established. For example, if a staff member finds another community to partner with they would join this team and maintain that relationship by keeping in touch with the person, making sure both parties fulfill their ends of the agreement that was struck.
* *Community Moderator (LieutenantDebug)*: Set community rules and enforce them in a friendly manner.
* *Discord Bot Moderator (Hikitsune-Red)*: Manage bots on Discord and update as needed.
* *Event Planning (EiC/Meta)*: A variable group that changes with each new event. EiCs currently lead the way in arranging events, requesting help from staff when needed after the event has been scheduled and organized (for example, as judges).
* *Marketing (Adam)*: Assist in Magazine and overall brand recognition, product releases, and develop advertisements and teasers for social channels. Also works together with anyone writing blogs for www.worldbuildingmagazine.com.
* *Website Design (Lieutenant Debug)*: Updating and maintaining the Worldbuilding Magazine website.
* *Worldcasting Podcast (Dinostompah)*: This group is made up of both recording speakers, as well as audio editors who help clean up recordings. Individuals may be involved in both aspects of this group, or just one. You can familiarize yourself with Worldcasting here.

*How to acquire this role:*Request it from the EiCs or a Meta Team Leader.