with_summary

{
  "meeting_id": "9a27aea6-df27-4322-907f-164396fcf3b0",
  "agenda_header_subtitle": "AUDIT COMMITTEE",
  "start_time": "Thursday, July 21, 2022 at 9:30 A.m.",
  "location": "ENGINEERING TRADITIONS COMMITTEE ROOM",
  "attendance": {
    "present": [
      "Councillor R. Pootmans, Chair",
      "Councillor T. Wong, Vice-Chair",
      "Councillor E. Spencer (Remote Participation)",
      "Councillor J. Wyness",
      "Citizen Representative L. Caltagirone (Remote Participation)",
      "Citizen Representative K. Kim (Remote Participation)",
      "Citizen Representative M. Lambert"
    ],
    "also_present": [
      "City Manager D. Duckworth",
      "City Solicitor and General Counsel J. Floen (Remote Participation)",
      "General Manager K. Black (Remote Participation)",
      "General Manager S. Dalgleish (Remote Participation)",
      "Chief Financial Officer C. Male",
      "General Manager D. Morgan (Remote Participation)",
      "City Auditor L. Ormsby",
      "External Auditor H. Gill (Remote Participation) ",
      "Executive Advisor C. Smillie",
      "Legislative Coordinator M. A. Cario",
      "Legislative Advisor J. Clement"
    ]
  },
  "roll_call": [
    "Councillor Wong",
    "Councillor Spencer",
    "Councillor Wyness",
    "Citizen Representative Lambert",
    "Citizen Representative Kim",
    "Citizen Representative Caltagirone",
    "Councillor Pootmans"
  ],
  "3.1": {
    "titles": [
      "CONFIRMATION OF AGENDA"
    ],
    "moved_by": [
      "Councillor Wong"
    ],
    "details": [
      "That the Agenda for today's meeting be confirmed, after amendment, by setting Item 7.6, Status Update to Off-site Levy External Audit Recommendations AC2022-0593, to be heard following Item 7.2, Integrated Risk Management Mid-Year Update (Including Information Technology), AC2022-0800. "
    ],
    "results": [
      "MOTION CARRIED"
    ],
    "votes": [
      [
        ""
      ]
    ],
    "attachment_names": [],
    "attachment_links": [],
    "attachment_count": 0,
    "summary": {
      "summary_text": "Agenda to be confirmed, after amendment, by setting Item 7.6, Status Update to Off-site Levy External Audit Recommendations"
    }
  },
  "4.1": {
    "titles": [
      "Minutes of the Regular Meeting of the Audit Committee, 2022 June 16"
    ],
    "moved_by": [
      "Councillor Wyness"
    ],
    "details": [
      "That the Minutes of the 2022 June 16 Regular Meeting of the Audit Committee be confirmed."
    ],
    "results": [
      "MOTION CARRIED"
    ],
    "votes": [
      [
        ""
      ]
    ],
    "attachment_names": [
      "Unconfirmed Minutes - Audit Committee_Jun16_2022 - English.pdf"
    ],
    "attachment_links": [
      "filestream.ashx?DocumentId=216113"
    ],
    "attachment_count": 1,
    "summary": "Too short to summarize"
  },
  "7.1": {
    "titles": [
      "City Manager’s Principal Corporate Risk Update 2022 July 21 (Verbal), AC2022-0860"
    ],
    "moved_by": [
      "Citizen Representative Caltagirone"
    ],
    "details": [
      "That with respect to Verbal Report AC2022-0860, the following be approved:\nThat Audit Committee receive this presentation for information and the Corporate Record pursuant to Audit Committee Bylaw 33M2020, Section 5(c)(ii)."
    ],
    "results": [
      "MOTION CARRIED"
    ],
    "votes": [
      [
        "Citizen Representative Lambert, Citizen Representative Caltagirone, Citizen Representative Kim, Councillor Spencer, Councillor Pootmans, Councillor Wyness",
        "Councillor Wong"
      ]
    ],
    "attachment_names": [
      "Presentation - The City Manager's Principal Corporate Risk Update 2022 July 21.pdf"
    ],
    "attachment_links": [
      "filestream.ashx?DocumentId=216120"
    ],
    "attachment_count": 1,
    "summary": {
      "summary_text": "Audit Committee Bylaw 33M2020, Section 5(c)(ii). Verbal Report AC2022-0860,"
    }
  },
  "7.2": {
    "titles": [
      "Integrated Risk Management Mid-Year Update (Including Information Technology), AC2022-0800"
    ],
    "moved_by": [
      "Councillor Wong"
    ],
    "details": [
      "That with respect to Report AC2022-0800, the following be approved:\nThat the Audit Committee recommend that Council:\n\n\nReceive Report AC2022-0800 and the presentation for information and discussion pursuant to Audit Committee Bylaw 33M2020, Section 5 (c); and\nDirect that Attachment 3 remain confidential pursuant to Section 24 (Advice from officials) of the Freedom of Information and Protection of Privacy Act, to be reviewed by 2027 July.\n\n"
    ],
    "results": [
      "MOTION CARRIED"
    ],
    "votes": [
      [
        "Citizen Representative Lambert, Citizen Representative Caltagirone, Citizen Representative Kim, Councillor Spencer, Councillor Pootmans, Councillor Wyness",
        "Councillor Wong"
      ]
    ],
    "attachment_names": [
      "Integrated Risk Management Mid-Year Update (Including Information Technology) - AC2022-0800.pdf",
      "Attach 1 - Previous Council Direction Background - AC2022-0800.pdf",
      "Attach 2 - The City's Risk Profile at Mid-Year 2022 q1.pdf",
      "Attach 4 - Integrated Risk Management Program Update.pdf",
      "Attach 5 - Risk Appetite - Strategic Alignment .pdf",
      "Attach 6 - Presentation - IRM Mid-Year Update including Information Technology - AC2022-0800.pdf"
    ],
    "attachment_links": [
      "filestream.ashx?DocumentId=216114",
      "filestream.ashx?DocumentId=216115",
      "filestream.ashx?DocumentId=216116",
      "filestream.ashx?DocumentId=216117",
      "filestream.ashx?DocumentId=216118",
      "filestream.ashx?DocumentId=216119"
    ],
    "attachment_count": 6,
    "summary": {
      "summary_text": "Council will receive Report AC2022-0800 and the presentation for information and discussion pursuant to Audit Committee Bylaw 33M2020"
    }
  },
  "7.3": {
    "titles": [
      "ENMAX Corporation 2021 Annual Report, AC2022-0714",
      "ENMAX Corporation 2021 Annual Report, AC2022-0714",
      "ENMAX Corporation 2021 Annual Report, AC2022-0714"
    ],
    "moved_by": [
      "Councillor Wyness",
      "Councillor Wong",
      "Councillor Wong"
    ],
    "details": [
      "That pursuant to Sections 24 (Advice from officials) and 25 (Disclosure harmful to economic and other interests of a public body) of the Freedom of Information and Protection of Privacy Act, Committee now move into Closed Meeting at 11:44 a.m., in the Engineering Traditions Committee Room, to discuss confidential matters with respect to Item 7.3. ENMAX Corporation 2021 Annual Report, AC2022-0714.And further, that the following be authorized to attend the Closed Meeting: Eric Markell, Charles Ruigrok, Preet Dhindsa, Andrew McVie (ENMAX) and Harman Gill, Simona Milojevik, and Ivana Cvitanusic, External Auditors (Deloitte LLP).",
      "That Committee rise and report.",
      "That with respect to Report AC2022-0714, the following be approved:\nThat the Audit Committee:\n\nReceive this Report and presentation for the Corporate Record; and\nDirect that Attachments 6, 7, 8, 11, 12, 18, 19, 20, and the Closed Meeting discussions remain confidential pursuant to Sections 24 (Advice from officials) and 25 (Disclosure harmful to economic and other interests of a public body) of the Freedom of Information and Protection of Privacy Act, to be reviewed 2036 June 24.\n"
    ],
    "results": [
      "MOTION CARRIED",
      "MOTION CARRIED",
      "MOTION CARRIED"
    ],
    "votes": [
      [
        ""
      ],
      [
        ""
      ],
      [
        "Citizen Representative Lambert, Citizen Representative Caltagirone, Citizen Representative Kim, Councillor Spencer, Councillor Pootmans, Councillor Wyness",
        "Councillor Wong"
      ]
    ],
    "attachment_names": [
      "Enmax Corporation 2021 Annual Report - AC2022-0714.pdf",
      "Attach 1 AC2022-0714 Letter from Chair ENMAX Audit Committee.pdf",
      "Attach 2 AC2022-0714 ENMAX Corporation Presentation to the City of Calgary Audit Committee July 21, 2022.pdf",
      "Attach 3 AC2022-0714 Q1 2022 Interim Financial Report.pdf",
      "Attach 4 AC2022-0714 2021 Financial Report.pdf",
      "Attach 5 AC2022-0714 Disclosure and Confidentiality Policy.pdf",
      "Attach 9 AC2022-0714 2021 Environmental Social and Governance (ESG) Report.pdf",
      "Attach 10 AC2022-0714 Audit Committee Mandate.pdf",
      "Attach 13 AC2022-0714 2021 Annual Report on Governance and Compensation.pdf",
      "Attach 14 AC2022-0714 Principles of Business Ethics Policy.pdf",
      "Attach 15 AC2022-0714 Board Diversity Policy.pdf",
      "Attach 16 AC2022-0714 ENMAX Executive Team Member Profiles.pdf",
      "Attach 17 AC2022-0714 ENMAX Board of Directors Member Profiles.pdf",
      "Attach 21 AC2022-0714 Safety and Ethics Helpline Standard.pdf",
      "Attach 22 AC2022-0714 Safe and Respectful Workplace Standard.pdf"
    ],
    "attachment_links": [
      "filestream.ashx?DocumentId=216090",
      "filestream.ashx?DocumentId=216091",
      "filestream.ashx?DocumentId=216092",
      "filestream.ashx?DocumentId=216093",
      "filestream.ashx?DocumentId=216094",
      "filestream.ashx?DocumentId=216095",
      "filestream.ashx?DocumentId=216096",
      "filestream.ashx?DocumentId=216097",
      "filestream.ashx?DocumentId=216098",
      "filestream.ashx?DocumentId=216099",
      "filestream.ashx?DocumentId=216100",
      "filestream.ashx?DocumentId=216101",
      "filestream.ashx?DocumentId=216102",
      "filestream.ashx?DocumentId=216103",
      "filestream.ashx?DocumentId=216104"
    ],
    "attachment_count": 15,
    "summary": {
      "summary_text": "Report AC2022-0714, to be reviewed 2036 June 24. Audit Committee: Receive this Report and presentation for the"
    }
  },
  "7.4": {
    "titles": [
      "Attainable Homes Calgary Corporation 2021 Annual Report, AC2022-0677"
    ],
    "moved_by": [
      "Citizen Representative Caltagirone"
    ],
    "details": [
      "That with respect to Report AC2022-0677, the following be approved:\nThat the Audit Committee:\n\n\nReceive this Report and presentation for the Corporate Record; and\nDirect that Attachment 9 remain confidential pursuant to Sections 24 (Advice from officials) and 25 (Disclosure harmful to economic and business interests of a public body) of the Freedom of Information and Protection of Privacy Act, to be reviewed by 2037 July 21.\n\n"
    ],
    "results": [
      "MOTION CARRIED"
    ],
    "votes": [
      [
        "Citizen Representative Caltagirone, Citizen Representative Kim, Councillor Spencer, Councillor Pootmans, Councillor Wyness",
        "Councillor Wong"
      ]
    ],
    "attachment_names": [
      "Attainable Homes Calgary Corporation 2021 Annual Report - AC2022-0677.pdf",
      "Attach 1 AC2022-0677- AHC Annual Report 2021 for City of Calgary Audit Committee.pdf",
      "Attach 2 AC2022-0677- AHC Audit Finding Report 2021.pdf",
      "Attach 3 AC2022-0677- AHC 2021 Management Letter.pdf",
      "Attach 4 AC2022-0677- 2022 AHC Board, Committee and Shareholder Calendar.pdf",
      "Attach 5 AC2022-0677- 2022 AHC Board and Committee Work Plan.pdf",
      "Attach 6 AC2022-0677- AHC Operations Plan 2021 Environmental Scan.pdf",
      "Attach 7 AC2022-0677- AHC Board Skills Matrix.pdf",
      "Attach 8 AC2022-0677- AHC Board Charter and Committee ToRs.pdf",
      "Attach 10 AC2022-0677- Presentation- July 21, 2022.pdf"
    ],
    "attachment_links": [
      "filestream.ashx?DocumentId=216080",
      "filestream.ashx?DocumentId=216081",
      "filestream.ashx?DocumentId=216082",
      "filestream.ashx?DocumentId=216083",
      "filestream.ashx?DocumentId=216084",
      "filestream.ashx?DocumentId=216085",
      "filestream.ashx?DocumentId=216086",
      "filestream.ashx?DocumentId=216087",
      "filestream.ashx?DocumentId=216088",
      "filestream.ashx?DocumentId=216089"
    ],
    "attachment_count": 10,
    "summary": {
      "summary_text": "Report AC2022-0677 to be reviewed by 2037 July 21. Audit Committee: Receive this Report and presentation for the"
    }
  },
  "7.5": {
    "titles": [
      "External Auditor 2022 Audit Service Plan and Fees, AC2022-0822"
    ],
    "moved_by": [
      "Citizen Representative Kim"
    ],
    "details": [
      "That with respect to Report AC2022-0822, the following be approved:\nThat the Audit Committee:\n\n\nReview and approve the Deloitte 2022 Audit Service Plan and Fees (Attachment); and\nRecommend that Council receive this Report and the Attachment for information and the Corporate Record.\n\n"
    ],
    "results": [
      "MOTION CARRIED"
    ],
    "votes": [
      [
        "Citizen Representative Caltagirone, Citizen Representative Kim, Councillor Spencer, Councillor Pootmans",
        "Councillor Wyness"
      ]
    ],
    "attachment_names": [
      "External Auditor 2022 Audit Service Plan and Fees - AC2022-0822.pdf",
      "Attachment AC2022-0822 2022-07-11 Audit Plan 2022 Final.pdf"
    ],
    "attachment_links": [
      "filestream.ashx?DocumentId=216105",
      "filestream.ashx?DocumentId=216106"
    ],
    "attachment_count": 2,
    "summary": {
      "summary_text": "Review and approve the Deloitte 2022 Audit Service Plan and Fees (Attachment); andRecommend that Council receive this Report."
    }
  },
  "7.6": {
    "titles": [
      "Status Update to Off-site Levy External Audit Recommendations, AC2022-0593"
    ],
    "moved_by": [
      "Councillor Wong"
    ],
    "details": [
      "That with respect to Report AC2022-0593, the following be approved:\nThat the Audit Committee recommend that Council:\n\n\nReview the information contained in Attachment 3, in conjunction with the current Report AC2022-0593, to give a full scope of information of status for the Off-Site Levy External Audit Recommendations;\nReceive this Report and Attachments for the Corporate Record; and\nDirect Administration to report back to the Audit Committee after final review and conclusion of the four outstanding recommendations.\n\n"
    ],
    "results": [
      "MOTION CARRIED"
    ],
    "votes": [
      [
        "Citizen Representative Lambert, Citizen Representative Caltagirone, Citizen Representative Kim, Councillor Pootmans, Councillor Wyness",
        "Councillor Wong"
      ]
    ],
    "attachment_names": [
      "Status Update to Off-site Levy External Audit Recommendations - AC2022-0593.pdf",
      "Attachment 1 - Previous Council Direction.pdf",
      "Attachment 2 - Status update to Off-site Levy External Audit Recommendations.pdf",
      "Attachment 3 AC2022-0593  Management Letter for Off-Site Levy Balances Audit July 2021.pdf"
    ],
    "attachment_links": [
      "filestream.ashx?DocumentId=216107",
      "filestream.ashx?DocumentId=216108",
      "filestream.ashx?DocumentId=216109",
      "filestream.ashx?DocumentId=216110"
    ],
    "attachment_count": 4,
    "summary": {
      "summary_text": "Review the information contained in Attachment 3, in conjunction with the current Report AC2022-0593, to give a full scope"
    }
  },
  "7.7": {
    "titles": [
      "Public Protection Site Safety Plan Process Audit, AC2022-0876"
    ],
    "moved_by": [
      "Citizen Representative Caltagirone"
    ],
    "details": [
      "That with respect to Report AC2022-0876, the following be approved:\nThat the Audit Committee:\n\nReceive this Report for the Corporate Record; and\nRecommend that Council receive this Report for the Corporate Record.\n"
    ],
    "results": [
      "MOTION CARRIED"
    ],
    "votes": [
      [
        "Citizen Representative Caltagirone, Citizen Representative Kim, Councillor Spencer, Councillor Pootmans",
        "Councillor Wyness"
      ]
    ],
    "attachment_names": [
      "Public Protection Site Safety Plan Process Audit - AC2022-0876.pdf",
      "Attach 1 - Public Protection Site Safety Plan Process Audit - AC2022-0876 .pdf",
      "Attach 2 - Public Protection Site Safety Plan Process Audit - AC2022-0876.pdf"
    ],
    "attachment_links": [
      "filestream.ashx?DocumentId=216077",
      "filestream.ashx?DocumentId=216078",
      "filestream.ashx?DocumentId=216079"
    ],
    "attachment_count": 3,
    "summary": {
      "summary_text": "Recommend that Council receive this Report for the Corporate Record. That with respect to Report AC2022-0876, the following be approved"
    }
  },
  "7.8": {
    "titles": [
      "City Auditor's Office 2nd Quarter 2022 Report, AC2022-0887"
    ],
    "moved_by": [
      "Citizen Representative Caltagirone"
    ],
    "details": [
      "\nThat with respect to Report AC2022-0887, the following be approved:\nThat the Audit Committee:\n\nReceive this Report for the Corporate Record; and\nRecommend that Council receive this Report for the Corporate Record.\n\n"
    ],
    "results": [
      "MOTION CARRIED"
    ],
    "votes": [
      [
        "Citizen Representative Lambert, Citizen Representative Caltagirone, Citizen Representative Kim, Councillor Spencer, Councillor Pootmans",
        "Councillor Wyness"
      ]
    ],
    "attachment_names": [
      "City Auditor's Office 2nd Quarter 2022 Report - AC2022-0887.pdf",
      "Attach - City Auditor's Office 2nd Quarter 2022 Report - AC2022-0887.pdf"
    ],
    "attachment_links": [
      "filestream.ashx?DocumentId=216111",
      "filestream.ashx?DocumentId=216112"
    ],
    "attachment_count": 2,
    "summary": {
      "summary_text": "Report AC2022-0887 will be submitted to the Audit Committee for consideration."
    }
  },
  "10.1": {
    "titles": [
      "CONFIDENTIAL ITEMS",
      "CONFIDENTIAL ITEMS"
    ],
    "moved_by": [
      "Citizen Representative Lambert",
      "Councillor Spencer"
    ],
    "details": [
      "That pursuant to Sections 16 (Disclosure harmful to business interests of a third party), 19 (Confidential evaluations) and 24 (Advice from officials) of the Freedom of Information and Protection of Privacy Act, Committee now move into Closed Meeting at 3:19 p.m., in the Engineering Traditions Committee Room, to discuss confidential matters with respect to the following Items:\n\n10.1.1 Audit Forum (Verbal), AC2022-0823\n10.1.2 External Auditor (Verbal), AC2022-0824\n10.1.3 City Auditor’s Office 2023-2026 Service Plan and Budget (Verbal), AC2022-0893\n10.1.4 City Auditor (Verbal), AC2022-0825\n10.1.5 External Auditor 2021 – 2022 Performance Assessment, AC2022-0820\n",
      "That Committee rise and report."
    ],
    "results": [
      "MOTION CARRIED",
      "MOTION CARRIED"
    ],
    "votes": [
      [
        ""
      ],
      [
        ""
      ]
    ],
    "attachment_names": [],
    "attachment_links": [],
    "attachment_count": 0,
    "summary": "Too short to summarize"
  },
  "10.2": {
    "titles": [
      "City Auditor’s Office 2023-2026 Service Plan and Budget (Verbal), AC2022-0893"
    ],
    "moved_by": [
      "Citizen Representative Lambert"
    ],
    "details": [
      "That with respect to Confidential Verbal Report AC2022-0893, the following be approved:\nThat the Audit Committee:\n\nEndorse the City Auditor’s Office 2023-2026 Service Plan and Budget;\nRecommend Council approval at the 2023 – 2026 Service Plans and Budgets Meeting to be held on 2022 November 21; and\nDirect that the closed meeting discussions and confidential distribution remain confidential pursuant to Section 24 (Advice from Officials) of the Freedom of Information and Protection of Privacy Act.\n"
    ],
    "results": [
      "MOTION CARRIED"
    ],
    "votes": [
      [
        ""
      ]
    ],
    "attachment_names": [],
    "attachment_links": [],
    "attachment_count": 0,
    "summary": {
      "summary_text": "The Audit Committee recommends the City Auditor’s Office 2023-2026 Service Plan and Budget;Recommend Council approval at the 20"
    }
  },
  "10.3": {
    "titles": [
      "City Auditor (Verbal), AC2022-0825"
    ],
    "moved_by": [
      "Councillor Wyness"
    ],
    "details": [
      "That with respect to Confidential Verbal Report AC2022-0825, the following be approved:\nThat the Audit Committee direct that the Closed Meeting discussions remain confidential pursuant to Section 24 (Advice from Officials) of the Freedom of Information and Protection of Privacy Act."
    ],
    "results": [
      "MOTION CARRIED"
    ],
    "votes": [
      [
        ""
      ]
    ],
    "attachment_names": [],
    "attachment_links": [],
    "attachment_count": 0,
    "summary": {
      "summary_text": "That the Audit Committee direct that the Closed Meeting discussions remain confidential pursuant to Section 24 (Advice from Officials) of the Freedom of Information"
    }
  },
  "10.4": {
    "titles": [
      "External Auditor 2021 – 2022 Performance Assessment, AC2022-0820"
    ],
    "moved_by": [
      "Citizen Representative Kim"
    ],
    "details": [
      "That with respect to Confidential Report AC2022-0820, the following be approved:\nThat the Audit Committee recommends that Council: \n\n\nReceive this Report and attachments for the Corporate Record; and\nDirect that the Report, Attachments and Closed Meeting discussions remain confidential pursuant to Sections 16 (Disclosure harmful to business interests), 19 (Confidential evaluations) and 24 (Advice from officials) of the Freedom of Information and Protection of Privacy Act, until 2037 July 21.\n\n"
    ],
    "results": [
      "MOTION CARRIED"
    ],
    "votes": [
      [
        ""
      ]
    ],
    "attachment_names": [],
    "attachment_links": [],
    "attachment_count": 0,
    "summary": {
      "summary_text": "Audit Committee recommends that Council: Receive this Report and attachments for the Corporate Record; andDirect that the Report, Attach"
    }
  },
  "12.1": {
    "titles": [
      "ADJOURNMENT"
    ],
    "moved_by": [
      "Councillor Wyness"
    ],
    "details": [
      "That this meeting adjourn at 4:19 p.m."
    ],
    "results": [
      "MOTION CARRIED"
    ],
    "votes": [
      [
        ""
      ]
    ],
    "attachment_names": [],
    "attachment_links": [],
    "attachment_count": 0,
    "summary": "Too short to summarize"
  }
}