switched data to .txt

app.py

@@ -12,7 +12,7 @@ from langchain.indexes.vectorstore import VectorStoreIndexWrapper
 from langchain.llms import OpenAI
 from langchain.vectorstores import Chroma
 
-load_dotenv(find_dotenv())
+#load_dotenv(find_dotenv())
 
 # Enable to save to disk & reuse the model (for repeated queries on the same data)
 PERSIST = False
@@ -52,6 +52,6 @@ async def getQuery(query: str):
     query = None
     return result['answer']
 
-demo = gr.Interface(fn=getQuery, inputs="text", outputs="text", title="800 Codes AI Chat Bot", flagging_options=(['Incorrect', 'Great Response']))
+demo = gr.Interface(fn=getQuery, inputs="text", outputs="text", title="800_Codes_AI_Chat_Bot", flagging_options=(['Incorrect', 'Great Response']))
 
 demo.launch(share=True)

data/800-Codes-Amended-in-Summer-2023.txt

@@ -0,0 +1,1351 @@
+TITLE VIII - STUDENT BODY STATUTES
+              FINANCE
+                            TABLE OF CONTENTS:
+
+CHAPTER 800 - FINANCES GENERALLY
+
+CHAPTER 801 - ADMINISTRATIVE REGULATIONS FOR ENSURING FISCAL ACCOUNTABILITY
+
+CHAPTER 802 - LINE ITEM TRANSFERS
+
+CHAPTER 803 - STUDENT GOVERNMENT COPY CENTER
+
+CHAPTER 804 - STUDENT GOVERNMENT PRINTING
+
+CHAPTER 806 - MISUSE OF STUDENT BODY FUNDS
+
+CHAPTER 807 - ADMINISTRATIVE REGULATIONS - AUTHORIZED TRAVEL EXPENSES
+
+CHAPTER 808 - ADMINISTRATIVE REGULATIONS - EXTERNAL CONTROL
+
+CHAPTER 809 - ADMINISTRATIVE REGULATIONS – SALARIES, SECRETARIAL AND HIRING
+
+CHAPTER 810 - ADMINISTRATIVE PROVISIONS – ACTIVITY AND SERVICE FEE USAGE
+REGULATIONS
+
+CHAPTER 811 - ADMINISTRATIVE PROVISIONS – TRAINING REGULATIONS
+
+CHAPTER 820 - STUDENT GOVERNMENT RESERVES
+
+CHAPTER 821 - BIG FIVE BUDGET PREPARATION LAW
+
+CHAPTER 822 - THE STUDENT GOVERNMENT FUNDED ORGANIZATIONAL BUDGET
+
+CHAPTER 823 - CHARITABLE DONATIONS
+
+CHAPTER 826 - STUDENT GOVERNMENT BUDGETS ONLINE
+
+CHAPTER 828 - HITCHCOCK FIELD AND FORK PANTRY SUPPORT
+
+CHAPTER 829 - STUDENT ORGANIZATION FUNDRAISING ACCOUNTS
+CHAPTER 800 FINANCES GENERALLY (71-261, 76-261, 80-157, 80-223, 83-218, 90-141, 92-108
+92-126, 93-123, 95-109, 96-114, 96-137, 97-131, 2001-141, 2004-107, 2005-122, 2006-107, 2006-122,
+2007-139, 2008-119, 2010-119, 2011-108, 2011-118, 2012-108, 2012-114, 2014-115, 2015-115,2017-
+109, 2018-111, 2019-102, 2020-1010, 2020-1052, 2021-100, 2023-73, 2023-74, 2023-76, 2023-77)
+
+800.0         Definitions.
+
+800.01        Student Body Funds - the total of all money received from the Activity and Service Fees.
+
+800.02        Activity & Service Fees – The student activity and service fees shall be expended for
+              lawful purposes to benefit the student body in general. This shall include, but shall not be
+              limited to, student publications and grants to duly recognized student organizations.
+
+800.021       The membership of these organizations is open to all students at the university without
+              regard to race, creed, color, religion, age, disability, sex, sexual orientation, gender
+              identity and expression, marital status, national origin, political opinions or affiliations,
+              genetic information, veteran status or any other classification as provided by law.
+
+800.022       The fund may not benefit activities for which an admission fee is charged to students,
+              except for student-government-association-sponsored concerts. The allocation and
+              expenditure of the fund shall be determined by the Student Government. [FL Statute
+              1000.24 (10)(6)].
+
+800.03        Student Organization - Any organized student group registered with the University of
+              Florida Department of Student Activities and Involvement. This definition excludes
+              consideration of Student Government and Student Government agencies and auxiliaries
+              as being student organizations.
+
+800.04        Budget - Plan of financial operation embodying an estimate of proposed expenditures for
+              a given period or purpose and the proposed means or sources for financing such.
+
+800.05        Fund - A sum of money and/or other resources separated for the purpose of carrying on
+              specific activities as approved by the Student Senate.
+
+800.06        Banquet – A meal honoring a particular guest or occasion at which food is served plated
+              to attendees.
+
+800.07        Reserve Account – Student Government has an account that consists of funds left over at
+              the end of the year and revenues collected in excess of budget. This account is of a non-
+              recurring nature; therefore all expenditures from the account are for one time only
+          expenditures. In order to expend these funds a specific law must be drafted and approved
+          through the Student Senate.
+
+800.08    Income - Student Activity fees constitute the income for Student Government. These fees
+          shall be collected by the Controller of the University upon registration of any student and
+          shall be held subject to allocation by the Student Senate.
+
+800.09    Disbursements – The payment of money from a specified fund.
+
+800.091   No funds shall be disbursed without the approval of the Student Body Treasurer.
+
+800.10    Student Body Treasurer – The Fiduciary Agent for all organizations and the Chief
+          Financial Officer of the Student Body in accordance with the Constitution and Finance
+          Law.
+
+800.11    Property Surveys - In accordance with policies established by Asset Management, the
+          Student Government Finance Manager shall be responsible for the inventory and control
+          of all property purchased under Activity and Service Fees. The Finance Manager shall
+          comply with all inventory requests, state law and university policy.
+
+800.12    Carry Forward Funds - At the end of each fiscal year, all money remaining in ADA,
+          Student Government Copies line, Vehicle Maintenance, the Organizations budget line,
+          and Outside Revenue will carry forward to the next fiscal year.
+
+800.13    Fiscal Year - The fiscal year of the Student Government of the University of Florida
+          shall be from July 1 to June 30.
+
+800.14    Line Item Transfer - A transfer of Student Body Funds from one line item in an
+          operational, event, or travel request to another line item in the same operational, event, or
+          travel request.
+
+800.15    Attendance – The total number of University of Florida students present at an event or
+          meeting.
+
+800.16    Active Members – Average number of enrolled University of Florida students that attend
+          general student organizational meetings, including cabinet meetings, as reported in
+          budget submission. (Normally the weekly meetings held to discuss organizational
+          activities/event.) This does not include how many people are on a listserv or how many
+          students attend the large events held by the student organization in question.
+800.17     Finance Law – The rules and regulations contained in, Student Body Statutes 800 Codes,
+           UF Policy and Procedures and the governing laws and regulations as stipulated by the
+           State of Florida.
+
+800.18     Sponsored Organizations – Any student organization which receives direct support from
+           another University entity. This includes, but is not limited to space, direct guidance from
+           paid university staff and/or faculty, resources, funding, etc. These may not be funded by
+           SG.
+
+800.19     Fundraising- Any activity considered to be a form of solicitation, including but not
+           limited to letters of solicitation, alumni newsletters, or direct appeals for donations. Any
+           efforts to raise money or donations to charitable causes.
+
+800.20     Travel – being reimbursed for expenses related to travel beyond UF’s campus. This does
+           not include programming events held off campus. Travel can be classified into the
+           following five (5) categories. Determination of category as to which proposed travel
+           shall be categorized will be at the discretion of the Student Senate Budget and
+           Appropriations Committee.
+
+800.201    Competitive Travel – Representing the University of Florida at competitions where
+           awards are given for performance.
+
+800.202    Conference/Convention Travel – Going to national or regional meeting to gather best
+           practices or current issues that impact the student organization.
+
+800.2021   Conference/Convention Travel does not include travel that is solely for personal
+           growth/development. The conference must be primarily for the gathering of information
+           that can be shared with other UF students and cannot be simply a personal experience
+           for one individual or a representative group. Conference/Convention Travel can be used
+           for attendance at professional meetings that disseminate information for a given
+           professional student organization.
+
+800.203    Developmental Travel – Travel with no registration fee. Travel is for a student
+           organization or individual representing that student organization to learn from their
+           experience. Most often, this entails group travel for the purpose of obtaining hands on
+           experience regarding a subject matter that pertains to the skillset of the attendee(s).
+
+800.2031   The ticket price for an educational experience, such as a museum or an aquarium, is not
+           considered a registration fee under 800.203.
+800.204   Relief Travel – Travel where an individual or a student organization does community
+          service or performs services to disenfranchised/economically oppressed people from
+          around the world. Provides aid and/or charitable services to residents of a community.
+
+800.205   Retreat Travel – Travel off-campus for the purpose of furthering a student organization
+          or an individual member’s goals. This includes travel for experiences that cannot be
+          shared with others. Examples include, but are not limited to, religious spiritual retreats;
+          spiritual development, personal growth retreats.
+
+800.21    Dual - Use Specialized Equipment – One-time purchases (non-recurring) of specialized
+          equipment that supports more than just the student organization making the purchase.
+          This includes, but is not limited to, equipment for the support of academic studies,
+          auxiliary use, or research (even though student organization usage can be justified). Has
+          to be listed on an event budget request.
+
+800.22    Exclusive-Use Durable Goods – One-time purchases (non-recurring) that are used
+          exclusively by student organizations. Normally the item will either cost more than one
+          thousand dollars ($1,000) with a service life of three or more years or be considered
+          pilferable and thus must be inventoried per UF regulations. Has to be listed on an event
+          budget request.
+
+800.23    Consumable Goods – Items that are consumed in support of the process for which they
+          were bought.
+
+800.24    Promotional Items – Advertising items given to a person for the purpose of promoting an
+          event or organization.
+
+800.241   If funded by Student Government, these items must have the SG logo on them, or the
+          phrase “Funded by Student Government” or “Funded by SG”. Further, no group may
+          charge any monetary amount in exchange for a promo item.
+
+800.25    Off-Campus Recreational Activities – Any activity that requires a fee (entrance, usage,
+          rental) for a person to participate not located on UF property. This includes but is not
+          limited to rock climbing, camping, tubing, paintball, bowling, laser tag, etc.
+
+800.26    Travel Grants – Those funds that are allocated to an organization as a lump sum travel
+          amount to pay for travel expenses. Travel Grants shall be allocated by the Travel Grant
+          Sub-Committee. All other funded travel is set by the Budget and Appropriations
+          Committee on a per trip basis.
+
+800.27    Mass mailing- Identical mail exceeding 10 pieces.
+800.271   Materials intended for mass mailing cannot be funded by Activity and Service Fees.
+
+800.28    Annual Report – Effective expenditure rate of a given organization over a Fiscal Year
+          time period.
+
+800.29    Student Government Sponsored Concerts – Only those concerts produced or co-
+          sponsored by Student Government Productions.
+
+800.30    Personal-Use Consumable Items – Material that is inherently used by only one (1) person
+          and cannot be re-used by someone else.
+
+800.31    Sport-Focused Organization – A student organization whose primary goal is to pursue a
+          physical recreational activity that includes, but is not limited to, organized or competitive
+          sporting events, any activity requiring physical conditioning, or physical activity.
+
+800.32    Culinary-Focused Organization – A student organization whose primary goal is to pursue
+          educational activities within the culinary arts including, but not limited to, cooking
+          classes and event planning in the culinary industry.
+
+800.33    Food Ingredients – Any food item that is combined with other food items to create a
+          specific meal or dish; these can be considered a part of the programs line of the
+          operational budget, but it will follow the same cap as other items in the programs line.
+          These items can also be placed in the food line of the operational budget.
+
+800.34    Restrictive Activity- Any activity by a student organization that is meant to primarily
+          serve a particular segment of campus and would intrinsically limit all students from
+          participation.
+
+800.35    PCard - A purchasing card that allows for goods and services to be obtained. This
+          procurement card is designed for designated offices: UF staff, faculty, graduate
+          assistants, and OPS employees to complete appropriate university business. All
+          transactions must be approved by the funding source.
+
+800.351   PCard purchases made by non-Student Government UF departments are NOT allowed.
+
+800.36    Blue slip - A form from SG Finance used in replacement of a PCard when completing
+          on campus transactions and purchases to approved local merchants.
+
+800.37    Retroactive funding- The repayment of expenses or losses incurred.
+800.371   The only permitted retroactive funding from Student Government is for outstanding
+          obligations of an organization which overspent SG funds and has an approved Payment
+          Law.
+
+800.38    Payment Law- A signed agreement between a student organization and SG Finance that
+          ensures when a refund is due to Student Government because of the overspending of said
+          student organization’s budget, the student organization must pay the amount.
+
+800.39    Honorarium- Any vendor or individual providing a service on or off of UF’s campus; a
+          stipend agreed upon by both parties to cover expenses. Can only be requested under an
+          Event Budget Request.
+
+800.391   Requests for student body funds to pay for travel expenses related to bringing speakers or
+          performers to campus shall not be funded separately from the honorarium expenses.
+
+800.40    Teaching Supplies- Supplies or aides required to demonstrate and provide experience in
+          the training of an individual with regards to an academic endeavor.
+
+800.41    Decorations- Any item added to an object or place to make it look more attractive.
+
+800.42    Organization Operational Budget- Annual budget approved by the Budget and
+          Appropriations Committee that allocates funds for Student Government Funded
+          Organizations for General Body Meetings, food for General Body Meetings, Awards,
+          and non-event related advertising.
+
+800.43    General Body Meeting- A meeting held for the purpose of conducting official
+          organization business and sharing information about the organization. These meetings are
+          open to all student organization members.
+
+800.44    Event Budget Request – A detailed proposal for the allocation of funds towards a student
+          organization’s events or programs excluding General Body Meetings, as well as all
+          equipment purchased by student organizations.
+
+800.45    Overspending- Student organizations which receive operational budgets are solely
+          responsible for not overspending their line item amounts as allocated by the Budget and
+          Appropriations Committee.
+
+800.46    Budget Cycle- Period in which student organizations receive funding. The dates for each
+          Budget Cycle are from January 1-June 30th, and July 1-December 31st.
+
+800.47    Allocated Organizational Budget Hearings – Budget hearings conducted using funds
+          directly from the Organizations line from the A&S Fee Budget.
+800.48   Carry Forward Organizational Budget Hearings – Budget hearings conducted using funds
+         that carried forward from the prior budget cycle.
+CHAPTER 801 ADMINISTRATIVE REGULATIONS FOR ENSURING FISCAL
+ACCOUNTABILITY (95- 109, 98-128, 2006-122, 2008-119, 2010-119, 2011-118, 2013-115, 2014-
+115, 2015-115, 2017-109, 2018-112, 2019-102).
+
+801.1        For all organizational expenditures, the President and Treasurer, or designated Executive
+             Board member of each organization shall approve all requests submitted to the Student
+             Body Treasurer for expenditure of funds.
+
+801.2        No individual shall be an authorizing agent on any form in which they will receive any
+             personal benefits.
+
+801.3        All expenditures of Activity and Service Fees must have prior approval by the Student
+             Body Treasurer. Subject to available funding, the Student Body Treasurer shall approve
+             all expenditures unless deemed a violation of the 800 Codes.
+
+801.31       If the Student Body Treasurer initiates any requisitions, the Student Body President must
+             be the sign off authority.
+
+801.311      Any violation of statute 801.3 may be considered an Offense Against the Student Body
+             and a meeting of Student Conduct and Conflict Resolution within the Dean of Students
+             Office may be called to determine if probable cause exists for immediate flagging of the
+             students’ records.
+
+801.32       The Student Body President shall have approval authority over Student Government
+             Administrative expenditures except for expenditures from the Vice Presidential
+             Executive Cabinet, which shall be approved by the Student Body Vice President.
+
+801.321      If the Student Body Treasurer refuses to approve a request, a majority vote of the Student
+             Senate shall compel the signature.
+
+801.33       Any expenditure of Activity & Service Fee money that has not been approved by the
+             Student Body Treasurer shall not be considered a liability on the part of Student
+             Government. The payment responsibility will fall upon the individuals who made the
+             unauthorized purchase or request for service.
+
+801.4        Any organization or individual that violates 801.3 by a purchase without prior approval
+             shall be required to submit a detailed written justification stating all circumstances
+             surrounding the occurrence.
+
+801.41       All justification required by 801.4 must have documented acknowledgement of the
+             following:
+                 1. Organizational President and Treasurer,
+                 2. In the absence of the organizational President or Treasurer, an organization is
+                     permitted to have another Executive Board member’s signature.
+801.42   If the Student Body Treasurer determines the expenditure is in violation of the 800 Codes,
+         the payment responsibility will fall upon the individuals who made the unauthorized
+         purchase or request for service.
+
+801.43   After the first submitted and approved written justification each fiscal year, the Student
+         Body Treasurer shall have the discretion to accept or approve letters of justification for
+         additional violations of 801.3 only for extreme and extenuating circumstances.
+
+801.5    In the event the Student Body Treasurer deems the justification as described in 801.4 as
+         inadequate; the student or student organization may appeal that decision to the Student
+         Senate Budget and Appropriations Committee. The Chair of the Budget and
+         Appropriations Committee shall preside over the appeal and may only vote in the case of
+         a tie. If the Chair is unavailable, the Vice-Chair shall assume the role of Chair for the
+         purposes of the appeal.
+
+801.51   The Student Senate Budget and Appropriations Committee shall determine whether the
+         expenditure violates the 800 code. If the committee determines that the 800 code has
+         been violated it shall issue a written decision within 10 days, identifying the section that
+         was violated.
+
+801.6    Funding policy for groups structured around charitable works, philanthropic events,
+         religious activities and lobbying efforts:
+
+            1. SG will fund these groups’ nominal amounts for publicizing their existence on
+            campus and in order for them to attract members. SG will NOT fund programming
+            activities of these groups that directly relate to fundraising, philanthropic initiatives,
+            or direct political lobbying efforts. Funding for programs that are designed to inform
+            the Student Body of the student organization view and aimed at recruitment of new
+            members is permitted.
+            3. Groups structured around religious activities may fund programming activities as
+                long as they are open to any student on campus.
+            4. This policy is based on a need to prevent the use of public funds being used for
+                fundraising, and or lobbying.
+CHAPTER 802 LINE ITEM TRANSFERS (92-117, 92-142, 93-123, 95-109, 97-131, 98-128, 2006-
+122, 2010-119, 2011-118, 2014-115, 2015-115, 2019-102, 2020-1052)
+
+802.1       Line item transfers shall be subject to the following stipulations:
+
+               1. Up to fifteen hundred dollars ($1500) in line item transfers shall be approved
+                  by the Student Body Treasurer per semester and once during the summer at the
+                  written request of a student organization.
+               2. Any line item transfer over the amount of fifteen hundred dollars ($1500) or
+                  that transfers any amount of money into a travel, awards, or food line requires
+                  approval by the Budget and Appropriations Committee, which shall notify the
+                  Senate of the approval within seventy-two hours. A Student Senator, with
+                  signatures from twenty voting members of the Student Senate, reserves the
+                  right to file a veto petition of any approved line item transfer if the Senator
+                  believes the request violates a provision of the 800 Codes. The Senator must
+                  cite the code being violated in the veto request and must submit the petition to
+                  the Senate Secretary no later than seventy-two (72) hours after the Budget and
+                  Appropriations Chairperson has made the Student Senate aware of the
+                  approved request.
+               3. A veto of the line item transfer by the Student Senate would require a 2/3 vote
+                  of the members of the Student Senate present and voting at a regular meeting.
+               4. All line transfers have to be approved by the Organizational President,
+                  Treasurer or designated member of the Executive Board.
+               5. Funds from other line items cannot be transferred into the base funding line
+                  item.
+
+802.2       Transfer of Activity and Service Fee funds to Outside Revenue is prohibited.
+
+802.3       Minimum amount for a line item transfer is twenty-five ($25) dollars per line item.
+
+802.4       Transfer of Activity and Service Fee to Awards, Food and Travel without Budget
+            Committee approval is prohibited.
+CHAPTER 803 STUDENT GOVERNMENT COPY CENTER (92-126, 97-131, 2006-122, 2010-
+104, 2010-119, 2104-115, 2015-115, 2020-1052)
+
+803.1         All funds allocated to student organizations for the purpose of copies shall have a
+              copies line item in their budgets. Money shall be transferred by the Student
+              Government Finance Office from the organizational copies line to the Student
+              Government Copy Center at the beginning of each Budget Cycle. On the last day of the
+              fiscal year (June 30), all the money left in the Student Government Copy Center
+              Account will roll over into the next fiscal year’s copy center account.
+
+803.2         Line item transfers out of this account are prohibited.
+
+803.3         Expenditures from this line item may only be made to support the copy center.
+
+803.4         No Activity & Service Fee money should be spent on copies made outside the Student
+              Government Copy Center unless the requirements exceed the capability of the Copy
+              Center.
+
+        Postconsumer Content Policy: Student Government shall, whenever practicable, purchase
+        paper supplies with postconsumer content.
+
+
+
+
+CHAPTER 804 STUDENT GOVERNMENT PRINTING (71-120, 74-125, 74-177, 83-210, 90-141,
+91130, 93-123, 95-109, 95-110, 95-127, 96-114, 97-131, 98-128, 2003-114, 2005-107, 2006-122, 2007-
+121, 2010-119, 2011-118, 2014-115, 2015-115, 2016-120, 2019-102, 2020-1052, 2022-120, 2023-68,
+2023-74)
+804.1        Printed or publicity materials shall include, but not be limited to brochures, pamphlets,
+             posters, advertisements, programs, handbills, and stationery.
+
+804.11       All student organizations using Student Body funds on printed or publicity material shall
+             include the SG logo or a phrase similar to “Funded by Student Government (or SG).”
+             This provision also applies to student organization events using student body funds.
+804.12       Publication of any and all printed or publicity materials bearing the Student Government
+             logo do NOT necessarily reflect the views of Student Government or the Student Body.
+
+804.13       Permission to invoke the endorsement of the Student Body and or Student Government
+             by any group must have written authorization by the Student Body President.
+
+804.14       Any student organization not receiving funds from SG/Student Government that wishes
+             to invoke the Student Government logo, or a statement invoking the support or
+             endorsement of Student Government, on any printed or publicity materials must have
+             written authorization from the Student Body President.
+
+804.15       A copy of all printed material shall be submitted to the Student Government Office upon
+             request.
+
+
+804.16       All student organizations using Student Body funds on recyclable printed or publicity
+             material shall include the universal recycling symbol or a phrase similar to “Please Recycle
+             Me.”
+
+
+804.17       All Student Government official bodies under the Executive, Legislative, and Judicial
+             Branches using Student Body funds on recyclable printed or publicity material shall
+             include the universal recycling symbol or a phrase similar to “Please Recycle Me”.
+
+804.2        Upon the first violation of 804.11 and/or 804.15, and/or 804.16 the Student Government
+             Finance Office will notify the Organizational President and the Student Body Treasurer.
+             Upon the first violation in a fiscal year, the student organization's funds may be frozen
+             for fifteen (15) days under the authority and action of the Student Body Treasurer. Upon
+             the second violation in a fiscal year, funds may be frozen for thirty (30) days. Upon the
+             third violation in a fiscal year, Student Body funds may be closed to the student
+             organization for the remainder of the fiscal year. All notifications regarding violations
+             and actions toward the student organization's account must be made in writing and kept
+             on file in the Student Body Treasurer's office.
+804.3   Upon the first violation of 804.17, the Student Government Finance Office will notify the
+        Entity Director/Chair/Head and the Student Body Treasurer. Upon the first violation in a
+        fiscal year, the entity’s funds dedicated to printed and publicity materials may be frozen
+        for fifteen (15) days under the authority and action of the Student Body Treasurer. Upon
+        the second violation in a fiscal year, funds dedicated to printed and publicity materials
+        may be frozen for thirty (30) days. Upon the third violation in a fiscal year, Student Body
+        funds dedicated to printed and publicity materials may be closed to the entity for the
+        remainder of the fiscal year and a notice to the Vice President of Student Life or
+        leadership of similar stature must be made of the non-compliance. All notifications
+        regarding violations and actions toward the student organization’s account must be made
+        in writing and kept on file in the Student Body Treasurer’s office.
+
+804.4   All Student Government Organizations and Student Government official bodies shall
+        provide copies of printed materials in accordance with UF Americans with Disability Act
+        policy/rules and regulations upon request.
+CHAPTER 806 MISUSE OF STUDENT BODY FUNDS (71-120, 83-219, 84-115, 90-141, 92-127,
+95110, 96-137, 97-131, 2004-127, 2006-122, 2010-119, 2012-108, 2014-115, 2015-115, 2019-102,
+2023-74)
+
+806.1        Failure to comply with the provisions of the Finance Law may result in action by the
+             Student Body Treasurer to prevent further expenditures from the offending
+             organization's fund.
+
+806.2        Misuse of Student Body Funds or property and willful disregard of the Finance Law by
+             the Organizational President (or equivalent), Treasurer, (or equivalent), or designated
+             Executive Board member shall be chargeable by either the Student Body Treasurer or
+             Student Senate acting upon recommendation of any of its members. Such individual(s)
+             upon recommendation of the Student Body Treasurer or a simple majority vote of the
+             membership of the Student Senate present and voting shall be tried by the Office of
+             Student Conduct and Conflict Resolution for violation of this section with the Student
+             Body Treasurer appearing as party plaintiff.
+
+806.3        Should a group violate any law within the 800 Codes of the Student Body Statutes of the
+             University of Florida Student Government twice within a fiscal year, the Treasurer may
+             suspend the privileges of the individual or organization making the request by citing the
+             800 Codes that were violated.
+
+806.4        No Activity and Service Fee money shall be expended for any student organization that
+             has been found responsible for misuse of Student Body Funds twice within one fiscal
+             year, for a period of up to one (1) calendar year from the date of the last violation. This
+             statute may be suspended by a four-fifths (4/5) vote of the membership of the Student
+             Senate present and voting.
+
+806.41       Any group suspected of violating Finance Law shall be referred to the Student Senate
+             Rules and Ethics Committee upon vote of a simple majority of those Student Senators
+             present and voting or by written referral from the Student Body Treasurer, for an
+             investigation. The R&E Committee shall report to the Student Senate their findings and
+             should the group be found responsible for a misuse of Activity and Service Fee money,
+             the R&E Committee shall recommend a penalty. The Student Senate, by a majority vote
+             of those Student Senators present and voting, may accept, amend, or reject the R&E
+             Committee's findings and recommended penalty.
+
+806.42       Upon an organization's first conviction in a given fiscal year, the penalty for a violation
+             which does not exceed one hundred dollars ($100) shall be a written reprimand. For
+             violations equal to or in excess of one hundred dollars ($100), the R&E Committee may
+             make a lawful recommendation for action which they deem adequate based on the
+circumstances of the violation. This statute may be suspended by a four-fifths (4/5) vote
+of the membership of the Student Senate present and voting.
+CHAPTER 807 ADMINISTRATIVE REGULATIONS -AUTHORIZED TRAVEL EXPENSES (71-
+120, 73-209, 77-191, 80-116, 80-223, 81-107, 81-118, 82-145, 83-223, 84-178, 84-200, 86-163, 87168,
+90-141, 95-109, 96-114, 97-131, 97-139, 98-100, 2001-118, 2005-106, 2006-122, 2006-138, 2010-119,
+2011-118, 2012-108, 2013-108, 2014-115, 2015-115, 2016-120, 2017-109, 2019-102, 2020-1052, 2023-
+74).
+
+807.1         Travel Expense Regulations
+                 1. Subject to available funding, the Student Body Treasurer shall approve all travel
+                     expenses in compliance with the 800 Codes.
+
+807.11        Students traveling are responsible for researching and choosing reasonable
+              accommodations and travel means at the lowest possible cost.
+
+807.12        All travel partially or fully funded by Activity and Service Fees must be in the
+              performance of official duties of, or on behalf of the Student Body. A violation of this
+              statute will constitute an Offense against the Student Body.
+
+807.2         Any travel approved through an SG funded travel grant or a registered student
+              organization should be reimbursed based on gas receipts. However, under no
+              circumstance can an individual be reimbursed for mileage in an amount that exceeds the
+              statutory limit for travel in the state of Florida.
+
+807.3         Bus, rail, or airfare will be paid as established by common carriers--with an emphasis on
+              safe and efficient expenditure. Airfares shall be paid only for distances in excess of four
+              hundred (400) miles or in special cases approved by the Student Body Treasurer. (This
+              distance shall be calculated for this purpose for one way only).
+
+807.4         Rules for compliance with recommendations for fiscal accountability on travel include:
+
+                 1. All travel must have prior written approval from the Student Body Treasurer and
+                    the Student Government Finance Manager.
+                 2. Student Government cannot be held responsible for costs incurred on a trip if
+                    prior written approval was not granted by the Student Body Treasurer.
+                 3. All travel authorization forms (TARs) must be submitted and approved by the
+                    student organization President and Treasurer on the online activity request system
+                    at least ten (10) business days before the trip is to take place. Refer to 807.11 for
+                    special requirements in regards to travel. Exceptions to this rule may only be
+                    made in extreme circumstances as detailed in a letter of justification signed by the
+                    organizational president or treasurer and the approval of the Student Body
+                    Treasurer.
+             4. The UF ID numbers and names of all students attending the trip are required for
+                reimbursement of group travel via a completed and signed Group Travel Form.
+             5. Receipts must be turned into SG Finance within thirty (30) days after completion
+                of travel.
+
+807.5     If a student receives an SG funded travel grant, that student may not receive travel
+          funding from a different SG funded student organization for the same trip.
+
+807.6     Travel Requirements.
+
+807.61    The maximum amount reimbursed will not exceed five hundred dollars ($500.00) per
+          person per trip. A student organization will not exceed two thousand dollars ($2000.00)
+          per trip. Each student organization may receive funding for up to five travel requests per
+          Budget Cycle.
+
+807.62    Conference/Convention Travel.
+
+807.621   Students going to the conference/convention as defined in Statute 800.202 are required to
+          share the information gathered with as many other students at UF as is practically
+          possible. This includes posting material online with regard to any research presented by
+          the traveler or any materials permitted to be openly disseminated from a conference.
+          Material that is protected by intellectual property data rights will not be publicly posted.
+
+807.622   No student shall be funded for more than one (1) conference trip per academic year.
+
+807.623   Only expenses made by UF students may be reimbursed on conference trips. No staff,
+          faculty, chaperone, non-student traveler, and/or advisor costs will be reimbursed under
+          any circumstance.
+
+807.63    Developmental Travel
+
+807.631   No student shall be funded for more than one (1) developmental trip (as defined in Code
+          800.203) per academic year.
+
+807.632   Only expenses incurred by UF students on developmental trips may be reimbursed. No
+          staff, faculty, chaperone, non-student traveler, and/or advisor costs will be reimbursed
+          under any circumstances.
+
+807.633   No more than five hundred dollars ($500) per person will be spent on developmental
+          trips.
+807.64    Competitive Travel.
+
+807.641   Only expenses made by UF students may be reimbursed on competitive travel trips. No
+          staff, faculty, chaperone, non-student traveler, and/or advisor costs will be allowed.
+
+
+807.7     Students who use The Travel Grant Sub-Committee’s travel grants will post information
+          presented at the conference on a website for all UF students to access as maintained by
+          Graduate Student Council (GSC).
+807.71    The Travel Grant Sub-Committee will allow undergraduate students to access travel
+          grants.
+
+807.72    Travel Grants are limited to one (1) trip per student per fiscal year.
+
+807.8     Travel Restrictions.
+
+807.81    Any students traveling outside of the continental United States must register with the UF
+          International Center prior to the departure date of the trip.
+
+807.82    Activity and Service Fee money may not be expended on retreat travel or relief travel.
+CHAPTER 808 ADMINISTRATIVE REGULATIONS - EXTERNAL CONTROL (71-120, 73-139,
+80-223, 82-145, 87-152, 88-106, 88-125, 90-141, 92-123, 93-123, 95-110, 96-114, 97-103, 97-131, 97-
+139, 98-128, 2002-140, 2004-119, 2004-107, 2005-101, 2005-106, 2005-122, 2005-142, 2006-106,
+2006-107, 2006-122, 2007-113, 2008-150, Ballot Initiative 2009, 2009-113, 2009-128, 2010-119, 2011-
+118, 2012-108, 2014-115, 2015-115, 2016-120, 2017-109, 2018-111, 2018-114, 2018-115, 2019-102,
+2020-52, 2023-70, 2023-72)
+
+808.0         All student organizations that act in accordance to code 810.3 will be eligible for a base
+              funding up to five hundred dollars ($500) per fiscal semester. This amount will be
+              allocated by the Budget and Appropriations committee before the regular hearing cycle
+              begins.
+
+                 1.      The base funding of five hundred dollars ($500) will be in a separate line item
+                         in the organizations account.
+                 2.      Funds in other line items cannot be transferred into the base funding line.
+                 3.      These funds can be used for technology, general body meetings, advertising,
+                         or events.
+                 4.      To apply for the base funding, an organizational treasurer must submit a
+                         request through a process outlined and advertised by the active Budget and
+                         Appropriations Chair. This application process will not be on a first come first
+                         serve basis.
+                 5.      These requests will not require a Bill of Law, however the Budget and
+                         Appropriations committee shall make the Student Senate aware of any
+                         approved requests within seventy-two (72) hours.
+                 6.      The expenditure rate policy outlined in 801.7 does not apply to the base
+                         funding line item.
+
+808.01        In the event the total amount of base funding requested exceeds the amount available
+              during the Budget cycle, each student organization will receive a prorated base funding
+              amount. The prorated base funding amount will be equal for all student organizations.
+
+808.02        In the event that funds are exhausted before all operational, travel, and event requests are
+              heard, and there are multiple requests submitted at the same second, the remaining funds
+              will be prorated between those requests. The amount given to each request will equal the
+              remaining funds multiplied by the total of the request’s approved amount divided by the
+              total of all the simultaneous requests’ approved amounts. The formula will be as follows:
+              Prorated funds for an organization= Remaining funds*(request’s approved amount/total
+              of all requests’ approved amounts)
+
+808.1         External Control.
+         All proposed expenditures shall be in compliance with the approved budget and shall be
+         in accordance with the University Finance Services payment procedures, rules and
+         regulations.
+
+808.11   Student organizations can only receive student body funds if they are registered with the
+         University of Florida Department of Student Activities and Involvement and adhere to
+         Student Body Laws.
+
+808.12   No Activity and Service Fee funds allocated to Student Government funded
+               organizations are to be expended on any of the following purchases:
+
+            1. Plated food for events except when specified in a contract of Student Government
+                or any of its agencies.
+            2. Tips/Gratuities.
+            3. Prizes, prize money, and scholarships.
+            4. Expenditures in support of or against a political party at any level.
+            5. Expenditures intended to enhance a philanthropic organization that's main
+                purpose is not serving the students at the University of Florida. Such items
+                include but not limited to promotional materials and copies.
+            6. Expenditures intended to directly influence federal, state and local legislation,
+                executive actions or judicial decisions.
+            7. Expenditures to subsidize in whole or in part any private corporation.
+            8. Rental of or expenditures towards functions hosted in private residences.
+            9. Postage.
+            10. Production of materials intended for mass mailing (see code 800.27 for
+                definition).
+                     i.      Email is highly encouraged.
+            11. Any Activity considered to be a form of solicitation, including but not limited to,
+                letters of solicitation, alumni newsletters, or resume mailings to potential
+                employers.
+                     i.      A&S fees may not be used to raise additional money.
+            12. Any materials given to, or donated to be used exclusively by non-UF students.
+            13. Payment to a member of a student organization for services rendered to the same
+                student organization.
+                     i.      If compensation is pursued, only Outside Revenue may be used.
+            14. Graduation Parties/Socials/Ceremonies/Items:
+                    i.       Social gatherings that, as the primary purpose, celebrate the
+                             accomplishment(s) of graduating students.
+                    ii.      Graduation items include, but are not limited to, stoles, cords, etc.
+                    iii.    Any graduation Parties/Socials/Ceremonies/Items may be funded by
+                            outside revenue.
+            15. Personal use consumable items – material that is inherently used by only one
+                person and cannot be reused by someone else— including, but not limited to
+                custom nametags with a student’s name engraved.
+            16. Awards for speakers or performers.
+            17. Bar rental, which the State of Florida deems to be a venue that earns more than
+                fifty percent (50%) of their profit from the sale of alcoholic drinks.
+                     i.     Student Activities and Involvement shall determine the proper
+                            contractual arrangements for any venue that normally serves alcohol
+                            during the hours of any student organization program.
+            18. Purchase or reimbursement for Gift Cards.
+            19. PCard purchases made by non-Student Government UF departments.
+            20. Teaching Supplies (see 800.43 for definition).
+            21. Food expenditures incurred on travel activities.
+            22. Relief Travel.
+            23. Retreat Travel.
+            24. Purchase or reimbursement for any products outside of the University of Florida
+                Beverage Contract.
+            25. Dues paid to National Organizations.
+            26. Items that the University of Florida does not authorize for P-Card purchases.
+
+808.13   No Activity and Service Fee money shall be issued to a student organization until
+         their constitution is on file and approved by Student Activities and Involvement.
+
+808.14   All activities that include spending on programs or food must be publicly advertised in
+         order to ensure foreknowledge by the student body.
+
+808.2    Any ticket revenue money generated by Student Government Productions may only be
+         expended on Student Government Productions programs. These ticket revenue funds may
+         roll over from year-to-year.
+
+808.3    All food expenditures shall be in compliance with the approved budget and shall be
+         properly encumbered in accordance with the University Financial Services.
+808.5    Activity and Service Fee funding shall not be used to fund lobbying activities, lobbyists,
+         or lobbying firms as defined in 808.51.
+808.51   Definitions:
+            1. Lobbyist- shall be any person registered on the Registered Legislative Lobbyist
+               Directory pursuant to Florida Statute 11.045 or Registered Executive Lobbyist
+               Directory pursuant to Florida Statute 112.3215.
+            2. Lobbying Firm- means a business entity, including an individual contract lobbyist
+               that receives or becomes entitled to receive any compensation for the purpose of
+               lobbying, where any partner, owner, officer, or employee of the business entity is
+               a lobbyist.
+            3. Lobbying Activities- Means influencing or attempting to influence legislative
+               action or nonaction through oral or written communication or an attempt to obtain
+               the goodwill of a member or employee of the Legislature.
+
+808.6    ONLY students of the University of Florida enrolled at time of encumbrance may be
+         reimbursed.
+
+808.7    All off campus activities, as defined in 800.25, will only be half (1/2) funded under the
+         Programming Line under circumstances when there is an on-campus equivalent (or an on
+         campus alternative that serves similar purposes). Student organizations should be
+         encouraged to use on campus facilities for these activities.
+
+808.71   Performance contracts may only be paid, in a lump sum, directly to the performer or
+         agency as earned income. Student government will not reimburse students for any
+         performance fees or travel.
+808.72   Student organizations meeting the definition of 800.31, as determined by Student Senate
+         Budget and Appropriations Committee may only seek Activity and Service Fee funding
+         by application to Recreational Sport as a sport-focused organization.
+808.73   Any fees for late cancellation of room reservations or no-shows must be paid from
+         outside revenues.
+
+808.8    Funding Limits:
+            1. Student Government Funded Organization’s total Event Requests for a semester
+               budget cycle may not exceed twenty thousand dollars ($20,000), excluding
+               honorariums.
+            2. Student Government Funded Organizations may receive up to fifteen thousand
+               dollars ($15,000) per fiscal year for honorariums.
+            3. Clothing must not exceed fifteen dollars ($15) per item.
+                   a. Clothing must be used for promotional purposes.
+                   b. Groups may not charge recipient of the clothing.
+            4. Wet labs must not exceed four hundred ($400) each.
+            5. No more than one (1) banner/ personalized tablecloth each fiscal year not
+               exceeding two hundred dollars ($200).
+            6. Cost of DJ’s must not exceed two hundred dollars ($200).
+            7. Cost of decorations cannot exceed $500 per event.
+            8. Awards shall not exceed $40 per item and must be competition based.
+           9. A maximum of seven dollars and zero cents ($7.00) per head based on anticipated
+               University of Florida student attendance will be budgeted for food for a given
+               event.
+           10. Student Organizational promotional items will be limited to two dollars ($2.00)
+               per item including setup and design charges (including having the SG logo or
+               “Funded by Student Government (or SG) ”), but excluding
+               shipping/delivery/freight charges.
+           11. The amount allocated for a travel activity shall be on a reimbursement basis only.
+               After completion of the travel activity, only Budget and Appropriations approved
+               and receipted travel expenditures (excluding food costs) of the approved attendees
+               may be refunded. The maximum amount reimbursed will not exceed five hundred
+               dollars ($500.00) per person per trip.
+           12. Maximum amount that may be spent on homecoming parade events is three
+               hundred dollars ($300) per student organization.
+           13. All off campus activities, as defined in 800.25, will only be half (1/2) funded
+               under the Programming Line under circumstances when there is an on-campus
+               equivalent (or an on campus alternative that serves similar purposes). Student
+               organizations should be encouraged to use on campus facilities for these
+               activities.
+
+808.9   If any changes to the 800 Codes are enacted, student organizations shall be notified via
+        the student organization listserv of the changes within thirty (30) days of the changes
+        taking effect.
+CHAPTER 809 ADMINISTRATIVE REGULATIONS – SALARIES, SECRETARIAL AND HIRING
+(71-120, 71-184, 74-140, 86-170, 87-171, 89-107, 90-141, 91-127, 2001-146, 2004-116, 2004-127,
+2006-122, 2006-138, 2007-137, 2008-120, 2008-121, 2008-122, 2008-123, 2010-119, 2015-115)
+
+809.1        Remuneration for salaried students within student organizations shall be established
+             annually by Student Senate as a part of the budget allocation. Student Body Funds not
+             specifically designated for Student Salaries will only be allocated through regular
+             procedures of the Student Senate with the approval of the Student Body President and
+             Student Body Treasurer. The exception being that no Student Government official,
+             either elected or appointed, shall be remunerated unless so established in the current
+             operating budget. This is not intended to prohibit the hiring of personnel through the
+             office of student employment and financial aid.
+
+809.2        As the single exception of Section 809.1, the following officials shall be remunerated:
+                 1. Student Body President
+                 2. Student Body Vice-President
+                 3. Student Body Treasurer
+                 4. Senate President
+                 5. Senate President Pro-Tempore
+                 6. Student Government Productions Chairperson
+                 7. Accent Chairperson
+
+809.21       Remuneration for these officials shall be established as per Section 809.l. Salaries for
+             Student Government officials shall not be changed for a current term of office.
+
+809.22      All remunerated officers listed above must spend a monthly average of ten (10) hours per
+            week, Monday through Friday, during the Department of Student Activities and
+            Involvement hours, in their respective office areas. The Student Body President, Student
+            Body Vice President, Student Body Treasurer and Senate President must spend a monthly
+            average of two (2) of the ten (10) hours per week that must be devoted to access to the
+            Student Body between the hours of 8:00 AM and 4:30 PM.
+
+809.23       The above officials may decline their remuneration in writing by filing a letter with the
+             Senate Secretary within thirty (30) days of being sworn into office. In this case, their
+             salaries shall be diverted to the SG reserve fund.
+
+809.231     Officials may revoke the decision to decline their remuneration by submitting a second
+            letter to the Senate Secretary at any time during their tenure. Remuneration will not be
+            paid retroactively. Remuneration will restart based on the date of the second letter.
+CHAPTER 810 ADMINISTRATIVE PROVISIONS – ACTIVITY AND SERVICE FEE USAGE
+REGULATIONS (96-114, 97-139, 2006-122, 2010-119, 2011-118, 2014-115, 2015-115, 2017-109,
+2018-116, 2019-102, 2020-1052, 2023-66, 2023-71, 2023-79)
+810.0        As per Florida Statute and Student Body Law:
+             The Student Activity and Service Fee shall be expended for lawful purposes to benefit the
+             Student Body in general.
+
+810.1        Pursuant to Florida Statute 1009, the Student Senate Budget and Appropriations
+             Committee shall recommend to the Student Senate the allocation of the Activity and
+             Service Fees for lawful purposes to benefit the Student Body in general, including but not
+             limited to grants to duly recognized student organizations, the membership of which is
+             open to all University students in compliance with the UF Non-Discrimination
+             Regulation (1.006), or any other classification as provided by law. The Big Three Budget
+             Proposal shall be presented to the Student Senate as a Bill of Law. The Student Senate
+             authorizes the Budget and Appropriations Committee to hear event, travel, and Student
+             Organization Operational Budget requests from Student Organizations. These requests
+             will not require a Bill of Law, however the respective committee shall make the Student
+             Senate aware of any approved requests within seventy-two (72) hours.
+
+810.11       A Student Senator, with signatures from twenty voting members of the Student Senate,
+             reserves the right to file a veto petition of any approved travel, event, or Operational
+             Budget request from the Budget and Appropriations Committee if the Senator believes
+             the request violates a provision of the 800 Codes. The Senator must cite the code being
+             violated in the veto request and must submit the petition to the Senate Secretary no later
+             than seventy-two (72) hours after the Budget and Appropriations Chairperson has made
+             the Student Senate aware of the approved request.
+
+810.12       A veto of the travel or event request by the Student Senate would require a 2/3 vote of
+             the members of the Student Senate present and voting at a regular meeting.
+
+810.2        Student Organizations will receive funding on a first come first serve basis as determined
+             by the timestamp of submission to SG Finance. If multiple requests are submitted at the
+             same time, and funding is not available to fully fund the requests, the requests will be
+             pro-rated based on available funding. Available funding for each semester will be
+             determined based on the average total expenditures for all SG Funded Student
+             Organizations for the last five (5) fiscal years. An organization is not able to combine any
+             Operational, Event, or Travel Request submitted at a later timestamp into a request that
+             was submitted at an earlier timestamp for any reason. The Budget and Appropriations
+             Committee will only amend an organization’s budget request for compliance with the
+             800 Codes. The following guidelines will be used as evaluative criteria to provide
+             available funding for travel and events to organizations:
+           1. Student Organization requests in accordance with 808.86 will be funded provided
+               funding is available.
+           2. Organizations must be officially registered with the Department of Student
+               Activities and Involvement.
+           3. Organizations must re-register each year with the Department of Student
+               Activities and Involvement to complete eligibility requirements.
+           4. Organizations must allow SIX WEEKS (6) for contracted and travel requests, and
+               FOUR WEEKS (4) for all other events before receiving funds from the Budget
+               and Appropriations Committee.
+           5. All signature authorities receiving Student Government funds must complete the
+               annual Finance Training Class. Violations of this rule will result in organizational
+               funds being frozen until the organization comes into compliance.
+           6. Organizations must not charge membership fees.
+           7. Organizations must have at least ten (10) active members in order to receive SG
+               funding. Groups may be required to provide verification by means of a separate
+               list of member UFID’s and their email addresses. It is at the discretion of the
+               Student Government Finance Office to contact the active members shown on the
+               list by email to verify membership status.
+           9. If a group fails to be registered with the Department of Student Activities and
+               Involvement, they will no longer be eligible for funding and will forfeit any
+               operational budget they received for that fiscal year.
+           10. All expenditures shall be in accordance with the University of Florida Finance
+               Services payment procedures, rules, and regulations.
+           11. Student organizations can only receive student body funds if they are registered
+               with the University of Florida Department of Student Activities and Involvement
+               and adhere to Student Body Laws.
+           12. Student Organizations have not requested any expenditures in violation of 808.12.
+           13. All student organization expenditures requested meet the requirements of 808.8.
+           14. All student organizations shall adhere to the expenditure rate policy outlined in
+               801.7.
+
+810.3   Organizations will receive funding on a first come first serve basis as determined by the
+        timestamp of submission to SG Finance. If multiple requests are submitted at the same
+        time, and funding is not available to fully fund the requests, the requests will be pro-rated
+        based on available funding. The Budget and Appropriations Committee will only amend
+        an organization’s budget request for compliance with the 800 codes. The following
+        guidelines will be used as evaluative criteria to provide available funding for operational
+        budgets for organizations:
+1. Organizations must be officially registered with the Department of Student
+    Activities and Involvement.
+2. Organizations must re-register each year with the Department of Student
+    Activities and Involvement to complete eligibility requirements.
+3. All signature authorities receiving Student Government funds must complete the
+    annual Finance Training Class. Violations of this rule will result in organizational
+    funds being frozen until the organization comes into compliance.
+4. Organizations must not charge membership fees.
+5. Organizations must have at least ten (10) active members in order to receive
+    operational funding. Groups may be required to provide verification by means of
+    a separate list of member UFID’s and their email addresses. It is at the discretion
+    of the Student Government Finance Office to contact the active members shown
+    on the list by email to verify membership status.
+6. If a group fails to be registered with the Department of Student Activities and
+    Involvement, they will no longer be eligible for funding and will forfeit any
+    operational budget for that fiscal year.
+7. No Operational budget will contain funding for website design that exceeds five
+    hundred dollars ($500). Website Design costs are excluded from the advertising
+    cap.
+8. No operational budget will exceed three hundred and fifty dollars ($350) in
+    Awards.
+9. Under the Operational Budget, an organization is only funding Promotional Items
+    for Non-Events.
+10. An organization can request food for General Body Meetings not to exceed seven
+    (7) dollars per head multiplied by the number of total active members.
+11. No more than the following amounts of an operational budget can be used for
+    awards, recognition keys, etc. If the request totals $2,000 or less, the cap shall be
+    $100. If the request totals $2,000-$4,000, the cap shall be $200. If the request
+    totals $4,000-$6,000, the cap shall be $300. If the request totals more than $6,000,
+    the cap shall be $350.
+12. The only items able to be funded under “Programs” for operational budgets are
+    plates, napkins, cups, utensils, and tablecloths. The cap on this is the number of
+    members multiplied by the number of General Body Meetings, up to six (6)
+    General Body Meetings per organizational budget hearing process.
+13. The advertising line in an operational budget shall not exceed two (2) dollars per
+    active member multiplied by the number of General Body Meetings, up to six (6)
+    General Body Meetings per organizational budget hearing process. Items able to
+    be funded in the advertising line include T-Shirts, tabling supplies, stickers,
+    copies, posters, and banners.
+14. Organizations adhere to the expenditure rate policy as defined in 801.7.
+15. No Event Budget Request will contain funding for a photographer that exceeds
+    seven-hundred and fifty dollars ($750).
+CHAPTER 811 ADMINISTRATIVE PROVISIONS – TRAINING REGULATIONS (98-128, 2006-
+126, 2010-119, 2011-118, 2014-115, 2015-115, 2016-120, 2019-102, 2020-1052)
+
+811.1      The Student Body Treasurer’s office will create a Finance Training course. The course
+           will adequately cover expenditure transactions, SG Finance Law, good business policies
+           and procedures. The course will be available at the beginning of each budget cycle.
+           Proof of acceptable completion will be recorded based on attendance by the student
+           organization’s President and Treasurer.
+
+811.11     Student organization Presidents and Treasurers must attend one of the scheduled
+           trainings in order to have continued access to any approved SG Funding. Violation of this
+           rule will result in organizational funds being frozen for the remainder of the budgeted
+           semester.
+
+
+811.12     Student organizations that conduct their executive board elections during the Spring must
+           ensure the completion of financial training prior to budget hearings taking place.
+CHAPTER 820 STUDENT GOVERNMENT RESERVES (92-142, 93-123, 95-109, 2000-101,
+2002-110, 2006-136, 2007-133, 2008-106, 2008-132, 2010-119, 2011-118, 2012-108, 2014-115,
+2015-115, 2019-102)
+
+ 820.1         Any transfer of funding from Student Government Reserves shall be passed by
+               the Student Government Executive Committee and then submitted to and passed
+               by the Senate Budget and Appropriations Committee before being sent to the
+               Student Senate for final approval. This bill shall be passed by a majority approval
+               on two (2) readings and shall be subject to the Student Body Treasurer’s approval
+               or veto. If the bill is vetoed, it shall be placed on third reading and passed by a
+               two-thirds (2/3rds) vote of the Student Senate, to override a veto. The Student
+               Body Treasurer may only veto based on the 800 Codes that were violated by
+               citing the specific code.
+
+ 820.2         A reasonable summary estimate and explanation of what is to be procured must
+               be contained in the bill. The bill will be supported by a breakdown of each item
+               to be purchased, including the estimated cost per item. This breakdown will also
+               be made available upon request. The sum total of each line item must equal the
+               total amount requested. Any money not spent will remain reserves.
+
+ 820.3         SG Reserve transfers for the purpose of construction projects are for a
+               construction contract amount as a whole. While a breakdown of expenses for the
+               project will be made available upon request, sent out over the senate list-serve,
+               and posted on the Student Government website, it is an estimate of each cost and
+               not binding to the actual totals for each individual expense, so long as the total
+               does not exceed the budgeted amount for the construction contract. An estimated
+               completion date should be included in the attachment to the bill.
+
+ 820.4         Following completion of a project details, including completion date and
+               expenditures, will be made available to the Student Senate Budget and
+               Appropriations Committee and will be made available to any student upon request.
+
+ 820.5         The Student Government reserve account shall contain a cash reserve of seven
+               percent of the annual budget.
+CHAPTER 821 BIG FIVE BUDGET PREPARATION LAW (69-156, 70-100, 73-106, 79-180,
+80-223, 81-118, 82-113, 82-145, 83-210, 86-164, 87-127, 88-125, 89-142, 90-141, 92-108, 94-
+111, 95-108, 95-110, 96-129, 96-137, 97-103, 97-131, 98-128, 2000-135, 2000-147, 2004-127,
+2005-107, 2005-125, 2005-136, 2006-100, 2006-126, 2010-119, 2011-118, 2014-115, 2015-115,
+2016-120, 2017-109, 2018-117, 2019-102, 2020-1052, 2023-65)
+
+821.0         The Activity and Service Fee Budget Act.
+821.1         The areas that comprise the Activity and Service Fee Budget—Recreational
+              Sports, J. Wayne Reitz Union, Student Activities & Involvement, Sorority &
+              Fraternity Affairs, and Student Government--shall submit their yearly budget
+              request to the Senate Budget and Appropriations Chairperson as directed by
+              written notification signed by the Chairperson. Tape recordings will be made of
+              the hearings for future references, and shall be kept for one year after the A&S
+              Fee Budget Act passes a second reading in the Student Senate.
+821.21        The A&S Fee Budget hearings will begin Summer B term and end prior to Fall
+              term elections.
+821.22        The Big Five entities will, upon request of the Budget and Appropriations
+              Committee, submit their budget request(s). The requests will be based on:
+                 1. Percentage of the current budget OR;
+                 2. Expenditure rate average of last three (3) years of expenditure rate history.
+                 3. The percentage and base are to be determined by the Student Senate
+                     Budget and Appropriations Committee in consultation with the Student
+                     Body President and Student Body Treasurer.
+
+821.23        The Big Five budget hearing process Annual Budget Hearings
+                 1. The Budget and Appropriations Committee shall hold annual hearings to
+                     determine the Big Five budget.
+                             a. The Big Five consists of the J. Wayne Reitz Student Union,
+                                 Student Government, Student Activities & Involvement,
+                                 Sorority and Fraternity Affairs, and Recreational Sports. Prior
+                                 to the determination of the succeeding Big Five budget, the
+                                 prior budget shall be amended in a separate hearing.
+                             b. All organizational hearings shall be held pursuant to the terms
+                                 of Chapters 821, 822, and 824 in the 800 codes of the Student
+                                 Body Statutes
+                 2. The Budget and Appropriations Chairperson shall call the meeting to
+                     order. In the Chair’s absence, the Vice-Chairperson shall assume this
+                     responsibility.
+                          a. The Chairperson shall begin introductions for the committee
+                              and may ask for the introduction of any official in the room for
+                              public record.
+             3.   Following presentation, the Budget and Appropriations Committee shall
+                  hold up to thirty minutes of discussion with the designated fiscal
+                  representative.
+                          a. Ex-officio members of the Budget and Appropriations may
+                              speak during this time.
+             4.   Pro/Con debate shall proceed discussion, consisting of three (3) rounds of
+                  three (3) minutes each.
+                          a. There shall be a fourth and final round consisting of con and
+                              final privilege at four (4) minutes each.
+             5.   The following shall serve as a template for a motion prior to a vote on a
+                  budget: “Move to move (student/academic organization or Big Five entity)
+                  request to (2nd or 3rd) hearings in the amount of “_____”.
+             6.   During 3rd hearings, the template shall be adjusted as follows: “Move to
+                  approve (student/academic organization or Big Five entity) for the (fiscal
+                  year) in the amount of “_____”.
+                          a. Ex-officio members may not vote. Following the vote, the
+                              Chair shall call for the hearing’s adjournment.
+
+821.231   A Big Five entity may request a supplemental budget in excess of the percentage
+          limits set by the committee, but it MUST submit the base request in accordance
+          with 821.22. The supplemental budget request must include a detailed explanation
+          for the additional funding requested.
+821.24    Any allocations to the Big Five may not be re-appropriated to another department
+          without the express authorization of the Budget and Appropriations committee.
+821.3     The proposed Activity and Service Fee (A&S) Budget shall be submitted to the
+          Student Senate for review at least six (6) calendar days before consideration as a
+          first reading. Amendments to the legislation must be submitted in writing to the
+          Student Senate Secretary and Budget and Appropriations Committee Chairperson
+          no later than six (6) calendar days after the affected legislation has been submitted
+          to the Student Senate. After this date, amendments to the bill of legislation may
+          not be adopted; however, amendments to the amendments may be made from the
+          Senate floor.
+821.4     The Student Senate Budget and Appropriations Committee shall submit the
+          proposed A&S Fee Budget request with a line item breakdown, to the Senate
+          Secretary no later than ninety-six (96) hours after the final passage of the budget
+         during third hearings by the Student Senate Budget and Appropriations
+         Committee.
+821.41   The President of the Graduate Student Council, and the Gator Times will be
+         notified by email about the Big Five budget. A press release will also be sent
+         regarding the Big Five budget to local newspapers with significant campus
+         distribution. This notification will be sent twenty-four (24) hours preceding
+         Senate presentation. Students wanting changes to the bill must work with a
+         Senator and submit said changes in the form of a written amendment.
+
+821.42   In the Activity and Service Fee Budget Act the passage of such a bill requires the
+         bill to be passed by majority vote of those Senators present and voting in
+         identical form at two (2) separate meetings of the Student Senate no closer than
+         twenty-four (24) hours of each other.
+
+821.5    The Activity and Service Fee Budget must pass on final reading at least seven (7)
+         calendar days prior to the initial balloting of the fall election.
+
+821.6    The Student Senate Budget and Appropriations Committee must submit the
+         proposed Activity and Service Fee Budget to the Local Fee Committee.
+821.7    Each budget or line item removed from the Activity and Service Fee Budget by
+         the Student Body President or Student Body Treasurer by line item veto shall
+         recur on the floor of the Student Senate no later than fifteen (15) calendar days
+         after the last veto message has been submitted to the Senate President.
+821.71   Any budget or line item failing to have its veto overridden may be submitted as a
+         Supplementary Appropriations Bill to the Student Senate Budget and
+         Appropriations Committee no later than fifteen (15) calendar days after the
+         override vote is taken on the Senate floor.
+821.8    The Budget Act shall reflect all organizations requesting money even in the event
+         that none is granted.
+CHAPTER 822 THE STUDENT GOVERNMENT FUNDED ORGANIZATIONAL BUDGET
+(92-126, 95-110, 97-103, 98-128, 99- 120, 2000-135, 2000-136, 2001-116, 2004-103 2004-107,
+2004-127, 2005-102, 2005-106, 2005-107, 2005-136, 2006-126, 2009-129, 2011-118, 2012-108,
+2014-115, 2015-115, 2016-120, 2017-109, 2019-102, 2020-1010, 2020-1035, 2020-1052, 2021-
+100, 2021-120)
+
+
+822.1        Audio recordings will be made of the hearings for future references, and shall be
+             kept for one (1) year after the Student Government Organizational Budget passes
+             a second reading in the Student Senate.
+
+822.2        The Budget and Appropriations Committee:
+
+                 1. Membership of the Committee shall be composed of:
+                            a. Eight members of the Student Senate, selected by the
+                                Replacement and Agenda Committee and approved through
+                                the Senate.
+                            b. One member of the Student Senate, selected to serve as the
+                                Budget and Appropriations Committee Chairperson by the
+                                Replacement and Agenda Committee and approved through
+                                the Senate.
+                 2. The Budget and Appropriations Committee shall hear the following
+                    requests:
+                            a. Big Five Budget Proposals
+                            b. Student Organization Operational Budgets
+                            c. Student Organization Travel Requests
+                            d. Student Organization Event Requests
+                            e. Appeals stemming from decisions of the Budget &
+                                Appropriations Committee.
+                            f. Appeals stemming from decisions of the Travel Grant Sub-
+                                Committee.
+                            g. Line Item Transfers.
+                 3. The Travel Grant Sub-Committee will be recognized as a sub-committee
+                    of the Budget and Appropriations Committee.
+                            a. Membership of the Travel Grant Sub-Committee shall be
+                                composed of:
+                       i.   The Graduate Student Council Executive Board
+                      ii.   Students trained by GSC to review grants.
+                 b. The Travel Grant Sub-Committee shall hear the following requests:
+                       i.   Grants to students traveling domestically and internationally for
+                            conferences and professional development. Individual students in
+                            eligible departments may apply for the grants.
+        4. Appeals stemming from decisions of the Budget and Appropriations
+           Committee or the Travel Grant Sub-Committee will follow the following
+           guidelines:
+                       a. The student organization President must submit an appeal to
+                          the Chair of the Budget and Appropriations Committee via
+                          email no later than seventy-two (72) hours after the decision of
+                          the Budget and Appropriations Committee.
+                       b. The student must submit an appeal to the Chair of the Budget
+                          & Appropriations Committee via email no later than seventy-
+                          two (72) hours after the decision of the Travel Grant Sub-
+                          Committee.
+                       c. The appeal must state the specific 800 code that the individual
+                          believes the Budget and Appropriations Committee or the
+                          Travel Grant Sub-Committee did not follow.
+                       d. The Budget and Appropriations Committee will schedule a
+                          meeting no later than seven (7) days after receiving the appeal.
+                       e. The Budget and Appropriations Committee will solely review
+                          whether or not they believe the 800 code cited per
+                          822.12(d)(iii) was violated. If the Budget and Appropriations
+                          Committee deems the cited code was violated, the committee
+                          can approve the appeal with the vote of two-thirds (2/3) of
+                          committee members present and voting.
+
+822.3   Organizational budget hearing process
+           1. The Budget and Appropriations Committee shall hold hearings as long as
+               funding is available per semester.
+                       a. All organizational hearings shall be held pursuant to the terms
+                           of Chapters 821, 822, and 824 in the 800 codes of the Student
+                           Body Statutes.
+           2. The Budget and Appropriations Chairperson shall call the meeting to
+               order. In the Chair’s absence, the Vice-Chairperson shall assume this
+               responsibility.
+                       a. The Chairperson shall introduce the committee and may ask
+                           for the introduction of any official in the room for public
+                           record.
+                       b. The Chairperson must conduct roll call anytime a member of
+                           the committee leaves or enters the meeting, roll call does not
+                           have to be called if there is no change in attendees.
+           3. The Budget and Appropriations Committee shall review the request and
+           amend it as necessary to comply with the 800 codes. The committee must cite
+           the code the request is in violation of when amending a request. Once the
+           request complies with the 800 codes, provided funding is available, a member
+           of the committee shall approve the request.
+                      a. Ex-officio members may not vote. Following the vote, the
+                          Chair shall call for the hearing’s adjournment.
+        4. The Budget and Appropriations Committee shall hear budget requests in the
+           order they were submitted.
+        5. Allocated Organizational Budget Hearings shall finish prior to the start of
+           finals week of the fall or spring semester correlating to when the budget
+           submission process started.
+        6. Carry Forward Organizational Budget Hearings shall start within two (2)
+           weeks of the first day of classes of the budget cycle.
+                      a. The first request the committee shall hear in this period shall
+                          be the last budget request heard before the organizational
+                          funding ran out, if it was not fully funded. The committee may
+                          amend this budget to its fully requested amount if funding is
+                          available.
+
+822.4   No budget hearings will be held during finals week of any term.
+
+822.5   All Organizational Budgets will be compiled using computer software,
+        which will be chosen by the SG Finance Office.
+
+822.6   The previous year’s attendance and proof thereof from each of the
+        organization’s meetings shall be submitted within the organization’s
+        proposed budget.
+
+822.7   The previous year’s actual attendance to proposed programs shall be
+        submitted within the organization’s proposed budget. If the previous
+        year’s attendance is impossible to attain, or if there was no corresponding
+        program during the previous year, then the estimated attendance of the
+        program may be submitted.
+822.8   All requests by organizations for funds are to be submitted to the Student
+        Senate Budget and Appropriations Chairperson in the Spring semester of
+        the fiscal year by a date and time specified by their office after
+        advertisement of the deadline at least thirty (30) days in advance over
+        Docutraq and Gator Connect listservs.
+
+822.9   The Student Government Finance Office will be responsible for notifying
+        all relevant organizations as to forthcoming deadlines by campus
+        advertisement and by e-mail. Organizations who have submitted budgets
+        to be reviewed by the committee will be notified of their hearings by
+        either electronic mail and/or phone at least forty-eight (48) hours before
+          their hearing. Electronic notification is to be sent to the Organizational
+          President and Treasurer e-mail address listed on the Department of
+          Student Activities and Involvement website listing of organizations.
+822.10    Funds allocated for use by student organization but not spent over the course of
+          the Summer B/Fall budget cycle will carry forward to the overall available
+          funding for all student organizations in the next Summer B/Fall budget cycle.
+
+822.101   Funds allocated for use by student organizations in the Spring/Summer A budget
+          cycle will carry forward to the overall available funding for all student
+          organizations in the next Spring/Summer A budget cycle.
+
+822.11    Additional Provisions.
+
+822.12    No student organization can buy software with A&S fee money unless it
+          is owned by and purchased through Student Government and installed on
+          a University of Florida owned asset.
+
+822.13    All Student Organization Budgets will be compiled using computer
+          software, which will be chosen and approved by the SG Finance Office.
+
+822.14    Both academic and student organizations will follow the same set of rules
+          and guidelines for budgeting and expenditure of A&S fee money.
+CHAPTER 823 CHARITABLE DONATIONS (2012-108, 2015-115)
+
+823.10     Student Government makes payments on behalf of student organizations to
+           charitable entities. In order to discharge this agency function in a responsible
+           manner, the following guidelines are to be applied:
+              1. Charitable donation must go directly to the charitable organization, which
+                   must have 501(c) 3 statutes from the Internal Revenue Service. Charitable
+                   donations/payments to individuals will not be allowed for the following
+                   reasons:
+                           a. The funds become taxable income when paid to the individual,
+                                as it is tied to their social security number. UF is not a
+                                charitable entity and payment from UF does not mitigate the
+                                tax situation. Accordingly, the funds are no longer a charitable
+                                donation when dispensed to the individual and that individual
+                                would receive the benefit of making the charitable donation,
+                                not the student organization giving it.
+                           b. UF has no established criteria or basis for making the decision
+                                with regards to which individuals should receive charitable
+                                donations.
+                           c. UF does not have an established decision making process
+                                based on specified criteria/requirement to make a payment to
+                                an individual and the decision would be an arbitrary one.
+                                Accordingly, that decision would not follow guidelines of good
+                                practice with financial records as required by UF Finance and
+                                Accounting and would be subject to challenge to the payment
+                                by members within the group that raised the funds.
+                           d. Finally, UF is at risk if the payments are later determined to be
+                                inappropriate or in violation of our IRS status as an educational
+                                institution.
+              2. Payments to charitable organizations must meet the following criteria;
+                           a. The recipient organization has been established for at least
+                                three (3) years; and
+                           b. The recipient organization is listed on Charity Navigator; and
+                           c. Not be listed on the Charity Navigator as ―10 Charities in
+                                Deep Financial Trouble‖ or ―10 Charities Routinely in the
+                                Red.
+CHAPTER 826 STUDENT GOVERNMENT BUDGETS ONLINE (2010-107, 2010-119, 2011-
+118, 2020-1052)
+
+826.1      Student Government Budgets Placed Online. The Student Body Treasurer shall
+           ensure that the Activity and Service Fee Budget, Student Government-Funded
+           Organizational Budget, and Academic Organizations Budget, as defined in
+           chapters 821, 822, 823, and 824 of the Student Body Statutes, are placed online.
+           These posted budgets shall include all budgets used for the current fiscal year, and
+           all budgets adopted by the Senate for the following fiscal year, which shall be
+           posted within two weeks of their adoption. A link to the page containing these
+           budgets shall be placed on the Student Government website.
+
+826.2      The Budget and Appropriations Committee and Student Body Treasurer’s Office
+           shall update the online finance training before the start of each fiscal year.
+CHAPTER 828 HITCHCOCK FIELD AND FORK PANTRY SUPPORT (2020-1039)
+
+828.1     All events hosted by Student Government and Student Government Funded
+          Organizations must donate their unopened, non-perishable food items to the
+          Hitchcock Field & Fork Pantry.
+
+828.2     Individuals may donate food by either leaving the food in designated drop
+          off bins or by bringing the food directly to the Hitchcock Field & Fork Pantry
+          during business hours.
+
+828.3     The Audit and Compliance committee will coordinate with the
+          Director of the Hitchcock Field & Fork Pantry or their designee on a semesterly
+          basis to determine best practices for donating excess food items.
+
+828.4     Student Government Officials and Student Organizations that fail to donate their
+          unopened, non-perishable food items may be issued a verbal or written warning
+          by the Student Government Treasurer or their designee.
+CHAPTER 829 STUDENT ORGANIZATION FUNDRAISING ACCOUNTS (2022-111)
+
+829.1     To keep an outside revenue account, student organizations must: 1. Continue to be
+          actively funded through Student Government once per fiscal year 2. Have at least
+          $50.00 in the outside revenue account at the end of each fiscal year 3. Actively
+          use the outside revenue account, with at least one transaction within the last two
+          fiscal years.
+
+829.2     Student organizations that fall below the $50.00 minimum in an outside revenue
+          account at the end of a fiscal year will have their outside revenue account closed.
+
+829.21    A student organization that has their outside revenue account closed per 829.2
+          will not be able to reopen an outside revenue account with SG Finance for at least
+          one (1) fiscal year.
+
+829.3     Any student organization that goes two (2) consecutive fiscal years without
+          spending any money in their outside revenue account will have their account
+          closed and the funds will be transferred into the Student Organization Support
+          Outside Revenue account.
+
+829.4     Any remaining funds from a closed account will be transferred to the Student
+          Organization Support Outside Revenue account.
+

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