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	TITLE VIII - STUDENT BODY STATUTES
	FINANCE
	TABLE OF CONTENTS:

	CHAPTER 800 - FINANCES GENERALLY

	CHAPTER 801 - ADMINISTRATIVE REGULATIONS FOR ENSURING FISCAL ACCOUNTABILITY

	CHAPTER 802 - LINE ITEM TRANSFERS

	CHAPTER 803 - STUDENT GOVERNMENT COPY CENTER

	CHAPTER 804 - STUDENT GOVERNMENT PRINTING

	CHAPTER 806 - MISUSE OF STUDENT BODY FUNDS

	CHAPTER 807 - ADMINISTRATIVE REGULATIONS - AUTHORIZED TRAVEL EXPENSES

	CHAPTER 808 - ADMINISTRATIVE REGULATIONS - EXTERNAL CONTROL

	CHAPTER 809 - ADMINISTRATIVE REGULATIONS – SALARIES, SECRETARIAL AND HIRING

	CHAPTER 810 - ADMINISTRATIVE PROVISIONS – ACTIVITY AND SERVICE FEE USAGE
	REGULATIONS

	CHAPTER 811 - ADMINISTRATIVE PROVISIONS – TRAINING REGULATIONS

	CHAPTER 820 - STUDENT GOVERNMENT RESERVES

	CHAPTER 821 - BIG FIVE BUDGET PREPARATION LAW

	CHAPTER 822 - THE STUDENT GOVERNMENT FUNDED ORGANIZATIONAL BUDGET

	CHAPTER 823 - CHARITABLE DONATIONS

	CHAPTER 826 - STUDENT GOVERNMENT BUDGETS ONLINE

	CHAPTER 828 - HITCHCOCK FIELD AND FORK PANTRY SUPPORT

	CHAPTER 829 - STUDENT ORGANIZATION FUNDRAISING ACCOUNTS
	CHAPTER 800 FINANCES GENERALLY (71-261, 76-261, 80-157, 80-223, 83-218, 90-141, 92-108
	92-126, 93-123, 95-109, 96-114, 96-137, 97-131, 2001-141, 2004-107, 2005-122, 2006-107, 2006-122,
	2007-139, 2008-119, 2010-119, 2011-108, 2011-118, 2012-108, 2012-114, 2014-115, 2015-115,2017-
	109, 2018-111, 2019-102, 2020-1010, 2020-1052, 2021-100, 2023-73, 2023-74, 2023-76, 2023-77)

	800.0 Definitions.

	800.01 Student Body Funds - the total of all money received from the Activity and Service Fees.

	800.02 Activity & Service Fees – The student activity and service fees shall be expended for
	lawful purposes to benefit the student body in general. This shall include, but shall not be
	limited to, student publications and grants to duly recognized student organizations.

	800.021 The membership of these organizations is open to all students at the university without
	regard to race, creed, color, religion, age, disability, sex, sexual orientation, gender
	identity and expression, marital status, national origin, political opinions or affiliations,
	genetic information, veteran status or any other classification as provided by law.

	800.022 The fund may not benefit activities for which an admission fee is charged to students,
	except for student-government-association-sponsored concerts. The allocation and
	expenditure of the fund shall be determined by the Student Government. [FL Statute
	1000.24 (10)(6)].

	800.03 Student Organization - Any organized student group registered with the University of
	Florida Department of Student Activities and Involvement. This definition excludes
	consideration of Student Government and Student Government agencies and auxiliaries
	as being student organizations.

	800.04 Budget - Plan of financial operation embodying an estimate of proposed expenditures for
	a given period or purpose and the proposed means or sources for financing such.

	800.05 Fund - A sum of money and/or other resources separated for the purpose of carrying on
	specific activities as approved by the Student Senate.

	800.06 Banquet – A meal honoring a particular guest or occasion at which food is served plated
	to attendees.

	800.07 Reserve Account – Student Government has an account that consists of funds left over at
	the end of the year and revenues collected in excess of budget. This account is of a non-
	recurring nature; therefore all expenditures from the account are for one time only
	expenditures. In order to expend these funds a specific law must be drafted and approved
	through the Student Senate.

	800.08 Income - Student Activity fees constitute the income for Student Government. These fees
	shall be collected by the Controller of the University upon registration of any student and
	shall be held subject to allocation by the Student Senate.

	800.09 Disbursements – The payment of money from a specified fund.

	800.091 No funds shall be disbursed without the approval of the Student Body Treasurer.

	800.10 Student Body Treasurer – The Fiduciary Agent for all organizations and the Chief
	Financial Officer of the Student Body in accordance with the Constitution and Finance
	Law.

	800.11 Property Surveys - In accordance with policies established by Asset Management, the
	Student Government Finance Manager shall be responsible for the inventory and control
	of all property purchased under Activity and Service Fees. The Finance Manager shall
	comply with all inventory requests, state law and university policy.

	800.12 Carry Forward Funds - At the end of each fiscal year, all money remaining in ADA,
	Student Government Copies line, Vehicle Maintenance, the Organizations budget line,
	and Outside Revenue will carry forward to the next fiscal year.

	800.13 Fiscal Year - The fiscal year of the Student Government of the University of Florida
	shall be from July 1 to June 30.

	800.14 Line Item Transfer - A transfer of Student Body Funds from one line item in an
	operational, event, or travel request to another line item in the same operational, event, or
	travel request.

	800.15 Attendance – The total number of University of Florida students present at an event or
	meeting.

	800.16 Active Members – Average number of enrolled University of Florida students that attend
	general student organizational meetings, including cabinet meetings, as reported in
	budget submission. (Normally the weekly meetings held to discuss organizational
	activities/event.) This does not include how many people are on a listserv or how many
	students attend the large events held by the student organization in question.
	800.17 Finance Law – The rules and regulations contained in, Student Body Statutes 800 Codes,
	UF Policy and Procedures and the governing laws and regulations as stipulated by the
	State of Florida.

	800.18 Sponsored Organizations – Any student organization which receives direct support from
	another University entity. This includes, but is not limited to space, direct guidance from
	paid university staff and/or faculty, resources, funding, etc. These may not be funded by
	SG.

	800.19 Fundraising- Any activity considered to be a form of solicitation, including but not
	limited to letters of solicitation, alumni newsletters, or direct appeals for donations. Any
	efforts to raise money or donations to charitable causes.

	800.20 Travel – being reimbursed for expenses related to travel beyond UF’s campus. This does
	not include programming events held off campus. Travel can be classified into the
	following five (5) categories. Determination of category as to which proposed travel
	shall be categorized will be at the discretion of the Student Senate Budget and
	Appropriations Committee.

	800.201 Competitive Travel – Representing the University of Florida at competitions where
	awards are given for performance.

	800.202 Conference/Convention Travel – Going to national or regional meeting to gather best
	practices or current issues that impact the student organization.

	800.2021 Conference/Convention Travel does not include travel that is solely for personal
	growth/development. The conference must be primarily for the gathering of information
	that can be shared with other UF students and cannot be simply a personal experience
	for one individual or a representative group. Conference/Convention Travel can be used
	for attendance at professional meetings that disseminate information for a given
	professional student organization.

	800.203 Developmental Travel – Travel with no registration fee. Travel is for a student
	organization or individual representing that student organization to learn from their
	experience. Most often, this entails group travel for the purpose of obtaining hands on
	experience regarding a subject matter that pertains to the skillset of the attendee(s).

	800.2031 The ticket price for an educational experience, such as a museum or an aquarium, is not
	considered a registration fee under 800.203.
	800.204 Relief Travel – Travel where an individual or a student organization does community
	service or performs services to disenfranchised/economically oppressed people from
	around the world. Provides aid and/or charitable services to residents of a community.

	800.205 Retreat Travel – Travel off-campus for the purpose of furthering a student organization
	or an individual member’s goals. This includes travel for experiences that cannot be
	shared with others. Examples include, but are not limited to, religious spiritual retreats;
	spiritual development, personal growth retreats.

	800.21 Dual - Use Specialized Equipment – One-time purchases (non-recurring) of specialized
	equipment that supports more than just the student organization making the purchase.
	This includes, but is not limited to, equipment for the support of academic studies,
	auxiliary use, or research (even though student organization usage can be justified). Has
	to be listed on an event budget request.

	800.22 Exclusive-Use Durable Goods – One-time purchases (non-recurring) that are used
	exclusively by student organizations. Normally the item will either cost more than one
	thousand dollars ($1,000) with a service life of three or more years or be considered
	pilferable and thus must be inventoried per UF regulations. Has to be listed on an event
	budget request.

	800.23 Consumable Goods – Items that are consumed in support of the process for which they
	were bought.

	800.24 Promotional Items – Advertising items given to a person for the purpose of promoting an
	event or organization.

	800.241 If funded by Student Government, these items must have the SG logo on them, or the
	phrase “Funded by Student Government” or “Funded by SG”. Further, no group may
	charge any monetary amount in exchange for a promo item.

	800.25 Off-Campus Recreational Activities – Any activity that requires a fee (entrance, usage,
	rental) for a person to participate not located on UF property. This includes but is not
	limited to rock climbing, camping, tubing, paintball, bowling, laser tag, etc.

	800.26 Travel Grants – Those funds that are allocated to an organization as a lump sum travel
	amount to pay for travel expenses. Travel Grants shall be allocated by the Travel Grant
	Sub-Committee. All other funded travel is set by the Budget and Appropriations
	Committee on a per trip basis.

	800.27 Mass mailing- Identical mail exceeding 10 pieces.
	800.271 Materials intended for mass mailing cannot be funded by Activity and Service Fees.

	800.28 Annual Report – Effective expenditure rate of a given organization over a Fiscal Year
	time period.

	800.29 Student Government Sponsored Concerts – Only those concerts produced or co-
	sponsored by Student Government Productions.

	800.30 Personal-Use Consumable Items – Material that is inherently used by only one (1) person
	and cannot be re-used by someone else.

	800.31 Sport-Focused Organization – A student organization whose primary goal is to pursue a
	physical recreational activity that includes, but is not limited to, organized or competitive
	sporting events, any activity requiring physical conditioning, or physical activity.

	800.32 Culinary-Focused Organization – A student organization whose primary goal is to pursue
	educational activities within the culinary arts including, but not limited to, cooking
	classes and event planning in the culinary industry.

	800.33 Food Ingredients – Any food item that is combined with other food items to create a
	specific meal or dish; these can be considered a part of the programs line of the
	operational budget, but it will follow the same cap as other items in the programs line.
	These items can also be placed in the food line of the operational budget.

	800.34 Restrictive Activity- Any activity by a student organization that is meant to primarily
	serve a particular segment of campus and would intrinsically limit all students from
	participation.

	800.35 PCard - A purchasing card that allows for goods and services to be obtained. This
	procurement card is designed for designated offices: UF staff, faculty, graduate
	assistants, and OPS employees to complete appropriate university business. All
	transactions must be approved by the funding source.

	800.351 PCard purchases made by non-Student Government UF departments are NOT allowed.

	800.36 Blue slip - A form from SG Finance used in replacement of a PCard when completing
	on campus transactions and purchases to approved local merchants.

	800.37 Retroactive funding- The repayment of expenses or losses incurred.
	800.371 The only permitted retroactive funding from Student Government is for outstanding
	obligations of an organization which overspent SG funds and has an approved Payment
	Law.

	800.38 Payment Law- A signed agreement between a student organization and SG Finance that
	ensures when a refund is due to Student Government because of the overspending of said
	student organization’s budget, the student organization must pay the amount.

	800.39 Honorarium- Any vendor or individual providing a service on or off of UF’s campus; a
	stipend agreed upon by both parties to cover expenses. Can only be requested under an
	Event Budget Request.

	800.391 Requests for student body funds to pay for travel expenses related to bringing speakers or
	performers to campus shall not be funded separately from the honorarium expenses.

	800.40 Teaching Supplies- Supplies or aides required to demonstrate and provide experience in
	the training of an individual with regards to an academic endeavor.

	800.41 Decorations- Any item added to an object or place to make it look more attractive.

	800.42 Organization Operational Budget- Annual budget approved by the Budget and
	Appropriations Committee that allocates funds for Student Government Funded
	Organizations for General Body Meetings, food for General Body Meetings, Awards,
	and non-event related advertising.

	800.43 General Body Meeting- A meeting held for the purpose of conducting official
	organization business and sharing information about the organization. These meetings are
	open to all student organization members.

	800.44 Event Budget Request – A detailed proposal for the allocation of funds towards a student
	organization’s events or programs excluding General Body Meetings, as well as all
	equipment purchased by student organizations.

	800.45 Overspending- Student organizations which receive operational budgets are solely
	responsible for not overspending their line item amounts as allocated by the Budget and
	Appropriations Committee.

	800.46 Budget Cycle- Period in which student organizations receive funding. The dates for each
	Budget Cycle are from January 1-June 30th, and July 1-December 31st.

	800.47 Allocated Organizational Budget Hearings – Budget hearings conducted using funds
	directly from the Organizations line from the A&S Fee Budget.
	800.48 Carry Forward Organizational Budget Hearings – Budget hearings conducted using funds
	that carried forward from the prior budget cycle.
	CHAPTER 801 ADMINISTRATIVE REGULATIONS FOR ENSURING FISCAL
	ACCOUNTABILITY (95- 109, 98-128, 2006-122, 2008-119, 2010-119, 2011-118, 2013-115, 2014-
	115, 2015-115, 2017-109, 2018-112, 2019-102).

	801.1 For all organizational expenditures, the President and Treasurer, or designated Executive
	Board member of each organization shall approve all requests submitted to the Student
	Body Treasurer for expenditure of funds.

	801.2 No individual shall be an authorizing agent on any form in which they will receive any
	personal benefits.

	801.3 All expenditures of Activity and Service Fees must have prior approval by the Student
	Body Treasurer. Subject to available funding, the Student Body Treasurer shall approve
	all expenditures unless deemed a violation of the 800 Codes.

	801.31 If the Student Body Treasurer initiates any requisitions, the Student Body President must
	be the sign off authority.

	801.311 Any violation of statute 801.3 may be considered an Offense Against the Student Body
	and a meeting of Student Conduct and Conflict Resolution within the Dean of Students
	Office may be called to determine if probable cause exists for immediate flagging of the
	students’ records.

	801.32 The Student Body President shall have approval authority over Student Government
	Administrative expenditures except for expenditures from the Vice Presidential
	Executive Cabinet, which shall be approved by the Student Body Vice President.

	801.321 If the Student Body Treasurer refuses to approve a request, a majority vote of the Student
	Senate shall compel the signature.

	801.33 Any expenditure of Activity & Service Fee money that has not been approved by the
	Student Body Treasurer shall not be considered a liability on the part of Student
	Government. The payment responsibility will fall upon the individuals who made the
	unauthorized purchase or request for service.

	801.4 Any organization or individual that violates 801.3 by a purchase without prior approval
	shall be required to submit a detailed written justification stating all circumstances
	surrounding the occurrence.

	801.41 All justification required by 801.4 must have documented acknowledgement of the
	following:
	1. Organizational President and Treasurer,
	2. In the absence of the organizational President or Treasurer, an organization is
	permitted to have another Executive Board member’s signature.
	801.42 If the Student Body Treasurer determines the expenditure is in violation of the 800 Codes,
	the payment responsibility will fall upon the individuals who made the unauthorized
	purchase or request for service.

	801.43 After the first submitted and approved written justification each fiscal year, the Student
	Body Treasurer shall have the discretion to accept or approve letters of justification for
	additional violations of 801.3 only for extreme and extenuating circumstances.

	801.5 In the event the Student Body Treasurer deems the justification as described in 801.4 as
	inadequate; the student or student organization may appeal that decision to the Student
	Senate Budget and Appropriations Committee. The Chair of the Budget and
	Appropriations Committee shall preside over the appeal and may only vote in the case of
	a tie. If the Chair is unavailable, the Vice-Chair shall assume the role of Chair for the
	purposes of the appeal.

	801.51 The Student Senate Budget and Appropriations Committee shall determine whether the
	expenditure violates the 800 code. If the committee determines that the 800 code has
	been violated it shall issue a written decision within 10 days, identifying the section that
	was violated.

	801.6 Funding policy for groups structured around charitable works, philanthropic events,
	religious activities and lobbying efforts:

	1. SG will fund these groups’ nominal amounts for publicizing their existence on
	campus and in order for them to attract members. SG will NOT fund programming
	activities of these groups that directly relate to fundraising, philanthropic initiatives,
	or direct political lobbying efforts. Funding for programs that are designed to inform
	the Student Body of the student organization view and aimed at recruitment of new
	members is permitted.
	3. Groups structured around religious activities may fund programming activities as
	long as they are open to any student on campus.
	4. This policy is based on a need to prevent the use of public funds being used for
	fundraising, and or lobbying.
	CHAPTER 802 LINE ITEM TRANSFERS (92-117, 92-142, 93-123, 95-109, 97-131, 98-128, 2006-
	122, 2010-119, 2011-118, 2014-115, 2015-115, 2019-102, 2020-1052)

	802.1 Line item transfers shall be subject to the following stipulations:

	1. Up to fifteen hundred dollars ($1500) in line item transfers shall be approved
	by the Student Body Treasurer per semester and once during the summer at the
	written request of a student organization.
	2. Any line item transfer over the amount of fifteen hundred dollars ($1500) or
	that transfers any amount of money into a travel, awards, or food line requires
	approval by the Budget and Appropriations Committee, which shall notify the
	Senate of the approval within seventy-two hours. A Student Senator, with
	signatures from twenty voting members of the Student Senate, reserves the
	right to file a veto petition of any approved line item transfer if the Senator
	believes the request violates a provision of the 800 Codes. The Senator must
	cite the code being violated in the veto request and must submit the petition to
	the Senate Secretary no later than seventy-two (72) hours after the Budget and
	Appropriations Chairperson has made the Student Senate aware of the
	approved request.
	3. A veto of the line item transfer by the Student Senate would require a 2/3 vote
	of the members of the Student Senate present and voting at a regular meeting.
	4. All line transfers have to be approved by the Organizational President,
	Treasurer or designated member of the Executive Board.
	5. Funds from other line items cannot be transferred into the base funding line
	item.

	802.2 Transfer of Activity and Service Fee funds to Outside Revenue is prohibited.

	802.3 Minimum amount for a line item transfer is twenty-five ($25) dollars per line item.

	802.4 Transfer of Activity and Service Fee to Awards, Food and Travel without Budget
	Committee approval is prohibited.
	CHAPTER 803 STUDENT GOVERNMENT COPY CENTER (92-126, 97-131, 2006-122, 2010-
	104, 2010-119, 2104-115, 2015-115, 2020-1052)

	803.1 All funds allocated to student organizations for the purpose of copies shall have a
	copies line item in their budgets. Money shall be transferred by the Student
	Government Finance Office from the organizational copies line to the Student
	Government Copy Center at the beginning of each Budget Cycle. On the last day of the
	fiscal year (June 30), all the money left in the Student Government Copy Center
	Account will roll over into the next fiscal year’s copy center account.

	803.2 Line item transfers out of this account are prohibited.

	803.3 Expenditures from this line item may only be made to support the copy center.

	803.4 No Activity & Service Fee money should be spent on copies made outside the Student
	Government Copy Center unless the requirements exceed the capability of the Copy
	Center.

	Postconsumer Content Policy: Student Government shall, whenever practicable, purchase
	paper supplies with postconsumer content.




	CHAPTER 804 STUDENT GOVERNMENT PRINTING (71-120, 74-125, 74-177, 83-210, 90-141,
	91130, 93-123, 95-109, 95-110, 95-127, 96-114, 97-131, 98-128, 2003-114, 2005-107, 2006-122, 2007-
	121, 2010-119, 2011-118, 2014-115, 2015-115, 2016-120, 2019-102, 2020-1052, 2022-120, 2023-68,
	2023-74)
	804.1 Printed or publicity materials shall include, but not be limited to brochures, pamphlets,
	posters, advertisements, programs, handbills, and stationery.

	804.11 All student organizations using Student Body funds on printed or publicity material shall
	include the SG logo or a phrase similar to “Funded by Student Government (or SG).”
	This provision also applies to student organization events using student body funds.
	804.12 Publication of any and all printed or publicity materials bearing the Student Government
	logo do NOT necessarily reflect the views of Student Government or the Student Body.

	804.13 Permission to invoke the endorsement of the Student Body and or Student Government
	by any group must have written authorization by the Student Body President.

	804.14 Any student organization not receiving funds from SG/Student Government that wishes
	to invoke the Student Government logo, or a statement invoking the support or
	endorsement of Student Government, on any printed or publicity materials must have
	written authorization from the Student Body President.

	804.15 A copy of all printed material shall be submitted to the Student Government Office upon
	request.


	804.16 All student organizations using Student Body funds on recyclable printed or publicity
	material shall include the universal recycling symbol or a phrase similar to “Please Recycle
	Me.”


	804.17 All Student Government official bodies under the Executive, Legislative, and Judicial
	Branches using Student Body funds on recyclable printed or publicity material shall
	include the universal recycling symbol or a phrase similar to “Please Recycle Me”.

	804.2 Upon the first violation of 804.11 and/or 804.15, and/or 804.16 the Student Government
	Finance Office will notify the Organizational President and the Student Body Treasurer.
	Upon the first violation in a fiscal year, the student organization's funds may be frozen
	for fifteen (15) days under the authority and action of the Student Body Treasurer. Upon
	the second violation in a fiscal year, funds may be frozen for thirty (30) days. Upon the
	third violation in a fiscal year, Student Body funds may be closed to the student
	organization for the remainder of the fiscal year. All notifications regarding violations
	and actions toward the student organization's account must be made in writing and kept
	on file in the Student Body Treasurer's office.
	804.3 Upon the first violation of 804.17, the Student Government Finance Office will notify the
	Entity Director/Chair/Head and the Student Body Treasurer. Upon the first violation in a
	fiscal year, the entity’s funds dedicated to printed and publicity materials may be frozen
	for fifteen (15) days under the authority and action of the Student Body Treasurer. Upon
	the second violation in a fiscal year, funds dedicated to printed and publicity materials
	may be frozen for thirty (30) days. Upon the third violation in a fiscal year, Student Body
	funds dedicated to printed and publicity materials may be closed to the entity for the
	remainder of the fiscal year and a notice to the Vice President of Student Life or
	leadership of similar stature must be made of the non-compliance. All notifications
	regarding violations and actions toward the student organization’s account must be made
	in writing and kept on file in the Student Body Treasurer’s office.

	804.4 All Student Government Organizations and Student Government official bodies shall
	provide copies of printed materials in accordance with UF Americans with Disability Act
	policy/rules and regulations upon request.
	CHAPTER 806 MISUSE OF STUDENT BODY FUNDS (71-120, 83-219, 84-115, 90-141, 92-127,
	95110, 96-137, 97-131, 2004-127, 2006-122, 2010-119, 2012-108, 2014-115, 2015-115, 2019-102,
	2023-74)

	806.1 Failure to comply with the provisions of the Finance Law may result in action by the
	Student Body Treasurer to prevent further expenditures from the offending
	organization's fund.

	806.2 Misuse of Student Body Funds or property and willful disregard of the Finance Law by
	the Organizational President (or equivalent), Treasurer, (or equivalent), or designated
	Executive Board member shall be chargeable by either the Student Body Treasurer or
	Student Senate acting upon recommendation of any of its members. Such individual(s)
	upon recommendation of the Student Body Treasurer or a simple majority vote of the
	membership of the Student Senate present and voting shall be tried by the Office of
	Student Conduct and Conflict Resolution for violation of this section with the Student
	Body Treasurer appearing as party plaintiff.

	806.3 Should a group violate any law within the 800 Codes of the Student Body Statutes of the
	University of Florida Student Government twice within a fiscal year, the Treasurer may
	suspend the privileges of the individual or organization making the request by citing the
	800 Codes that were violated.

	806.4 No Activity and Service Fee money shall be expended for any student organization that
	has been found responsible for misuse of Student Body Funds twice within one fiscal
	year, for a period of up to one (1) calendar year from the date of the last violation. This
	statute may be suspended by a four-fifths (4/5) vote of the membership of the Student
	Senate present and voting.

	806.41 Any group suspected of violating Finance Law shall be referred to the Student Senate
	Rules and Ethics Committee upon vote of a simple majority of those Student Senators
	present and voting or by written referral from the Student Body Treasurer, for an
	investigation. The R&E Committee shall report to the Student Senate their findings and
	should the group be found responsible for a misuse of Activity and Service Fee money,
	the R&E Committee shall recommend a penalty. The Student Senate, by a majority vote
	of those Student Senators present and voting, may accept, amend, or reject the R&E
	Committee's findings and recommended penalty.

	806.42 Upon an organization's first conviction in a given fiscal year, the penalty for a violation
	which does not exceed one hundred dollars ($100) shall be a written reprimand. For
	violations equal to or in excess of one hundred dollars ($100), the R&E Committee may
	make a lawful recommendation for action which they deem adequate based on the
	circumstances of the violation. This statute may be suspended by a four-fifths (4/5) vote
	of the membership of the Student Senate present and voting.
	CHAPTER 807 ADMINISTRATIVE REGULATIONS -AUTHORIZED TRAVEL EXPENSES (71-
	120, 73-209, 77-191, 80-116, 80-223, 81-107, 81-118, 82-145, 83-223, 84-178, 84-200, 86-163, 87168,
	90-141, 95-109, 96-114, 97-131, 97-139, 98-100, 2001-118, 2005-106, 2006-122, 2006-138, 2010-119,
	2011-118, 2012-108, 2013-108, 2014-115, 2015-115, 2016-120, 2017-109, 2019-102, 2020-1052, 2023-
	74).

	807.1 Travel Expense Regulations
	1. Subject to available funding, the Student Body Treasurer shall approve all travel
	expenses in compliance with the 800 Codes.

	807.11 Students traveling are responsible for researching and choosing reasonable
	accommodations and travel means at the lowest possible cost.

	807.12 All travel partially or fully funded by Activity and Service Fees must be in the
	performance of official duties of, or on behalf of the Student Body. A violation of this
	statute will constitute an Offense against the Student Body.

	807.2 Any travel approved through an SG funded travel grant or a registered student
	organization should be reimbursed based on gas receipts. However, under no
	circumstance can an individual be reimbursed for mileage in an amount that exceeds the
	statutory limit for travel in the state of Florida.

	807.3 Bus, rail, or airfare will be paid as established by common carriers--with an emphasis on
	safe and efficient expenditure. Airfares shall be paid only for distances in excess of four
	hundred (400) miles or in special cases approved by the Student Body Treasurer. (This
	distance shall be calculated for this purpose for one way only).

	807.4 Rules for compliance with recommendations for fiscal accountability on travel include:

	1. All travel must have prior written approval from the Student Body Treasurer and
	the Student Government Finance Manager.
	2. Student Government cannot be held responsible for costs incurred on a trip if
	prior written approval was not granted by the Student Body Treasurer.
	3. All travel authorization forms (TARs) must be submitted and approved by the
	student organization President and Treasurer on the online activity request system
	at least ten (10) business days before the trip is to take place. Refer to 807.11 for
	special requirements in regards to travel. Exceptions to this rule may only be
	made in extreme circumstances as detailed in a letter of justification signed by the
	organizational president or treasurer and the approval of the Student Body
	Treasurer.
	4. The UF ID numbers and names of all students attending the trip are required for
	reimbursement of group travel via a completed and signed Group Travel Form.
	5. Receipts must be turned into SG Finance within thirty (30) days after completion
	of travel.

	807.5 If a student receives an SG funded travel grant, that student may not receive travel
	funding from a different SG funded student organization for the same trip.

	807.6 Travel Requirements.

	807.61 The maximum amount reimbursed will not exceed five hundred dollars ($500.00) per
	person per trip. A student organization will not exceed two thousand dollars ($2000.00)
	per trip. Each student organization may receive funding for up to five travel requests per
	Budget Cycle.

	807.62 Conference/Convention Travel.

	807.621 Students going to the conference/convention as defined in Statute 800.202 are required to
	share the information gathered with as many other students at UF as is practically
	possible. This includes posting material online with regard to any research presented by
	the traveler or any materials permitted to be openly disseminated from a conference.
	Material that is protected by intellectual property data rights will not be publicly posted.

	807.622 No student shall be funded for more than one (1) conference trip per academic year.

	807.623 Only expenses made by UF students may be reimbursed on conference trips. No staff,
	faculty, chaperone, non-student traveler, and/or advisor costs will be reimbursed under
	any circumstance.

	807.63 Developmental Travel

	807.631 No student shall be funded for more than one (1) developmental trip (as defined in Code
	800.203) per academic year.

	807.632 Only expenses incurred by UF students on developmental trips may be reimbursed. No
	staff, faculty, chaperone, non-student traveler, and/or advisor costs will be reimbursed
	under any circumstances.

	807.633 No more than five hundred dollars ($500) per person will be spent on developmental
	trips.
	807.64 Competitive Travel.

	807.641 Only expenses made by UF students may be reimbursed on competitive travel trips. No
	staff, faculty, chaperone, non-student traveler, and/or advisor costs will be allowed.


	807.7 Students who use The Travel Grant Sub-Committee’s travel grants will post information
	presented at the conference on a website for all UF students to access as maintained by
	Graduate Student Council (GSC).
	807.71 The Travel Grant Sub-Committee will allow undergraduate students to access travel
	grants.

	807.72 Travel Grants are limited to one (1) trip per student per fiscal year.

	807.8 Travel Restrictions.

	807.81 Any students traveling outside of the continental United States must register with the UF
	International Center prior to the departure date of the trip.

	807.82 Activity and Service Fee money may not be expended on retreat travel or relief travel.
	CHAPTER 808 ADMINISTRATIVE REGULATIONS - EXTERNAL CONTROL (71-120, 73-139,
	80-223, 82-145, 87-152, 88-106, 88-125, 90-141, 92-123, 93-123, 95-110, 96-114, 97-103, 97-131, 97-
	139, 98-128, 2002-140, 2004-119, 2004-107, 2005-101, 2005-106, 2005-122, 2005-142, 2006-106,
	2006-107, 2006-122, 2007-113, 2008-150, Ballot Initiative 2009, 2009-113, 2009-128, 2010-119, 2011-
	118, 2012-108, 2014-115, 2015-115, 2016-120, 2017-109, 2018-111, 2018-114, 2018-115, 2019-102,
	2020-52, 2023-70, 2023-72)

	808.0 All student organizations that act in accordance to code 810.3 will be eligible for a base
	funding up to five hundred dollars ($500) per fiscal semester. This amount will be
	allocated by the Budget and Appropriations committee before the regular hearing cycle
	begins.

	1. The base funding of five hundred dollars ($500) will be in a separate line item
	in the organizations account.
	2. Funds in other line items cannot be transferred into the base funding line.
	3. These funds can be used for technology, general body meetings, advertising,
	or events.
	4. To apply for the base funding, an organizational treasurer must submit a
	request through a process outlined and advertised by the active Budget and
	Appropriations Chair. This application process will not be on a first come first
	serve basis.
	5. These requests will not require a Bill of Law, however the Budget and
	Appropriations committee shall make the Student Senate aware of any
	approved requests within seventy-two (72) hours.
	6. The expenditure rate policy outlined in 801.7 does not apply to the base
	funding line item.

	808.01 In the event the total amount of base funding requested exceeds the amount available
	during the Budget cycle, each student organization will receive a prorated base funding
	amount. The prorated base funding amount will be equal for all student organizations.

	808.02 In the event that funds are exhausted before all operational, travel, and event requests are
	heard, and there are multiple requests submitted at the same second, the remaining funds
	will be prorated between those requests. The amount given to each request will equal the
	remaining funds multiplied by the total of the request’s approved amount divided by the
	total of all the simultaneous requests’ approved amounts. The formula will be as follows:
	Prorated funds for an organization= Remaining funds*(request’s approved amount/total
	of all requests’ approved amounts)

	808.1 External Control.
	All proposed expenditures shall be in compliance with the approved budget and shall be
	in accordance with the University Finance Services payment procedures, rules and
	regulations.

	808.11 Student organizations can only receive student body funds if they are registered with the
	University of Florida Department of Student Activities and Involvement and adhere to
	Student Body Laws.

	808.12 No Activity and Service Fee funds allocated to Student Government funded
	organizations are to be expended on any of the following purchases:

	1. Plated food for events except when specified in a contract of Student Government
	or any of its agencies.
	2. Tips/Gratuities.
	3. Prizes, prize money, and scholarships.
	4. Expenditures in support of or against a political party at any level.
	5. Expenditures intended to enhance a philanthropic organization that's main
	purpose is not serving the students at the University of Florida. Such items
	include but not limited to promotional materials and copies.
	6. Expenditures intended to directly influence federal, state and local legislation,
	executive actions or judicial decisions.
	7. Expenditures to subsidize in whole or in part any private corporation.
	8. Rental of or expenditures towards functions hosted in private residences.
	9. Postage.
	10. Production of materials intended for mass mailing (see code 800.27 for
	definition).
	i. Email is highly encouraged.
	11. Any Activity considered to be a form of solicitation, including but not limited to,
	letters of solicitation, alumni newsletters, or resume mailings to potential
	employers.
	i. A&S fees may not be used to raise additional money.
	12. Any materials given to, or donated to be used exclusively by non-UF students.
	13. Payment to a member of a student organization for services rendered to the same
	student organization.
	i. If compensation is pursued, only Outside Revenue may be used.
	14. Graduation Parties/Socials/Ceremonies/Items:
	i. Social gatherings that, as the primary purpose, celebrate the
	accomplishment(s) of graduating students.
	ii. Graduation items include, but are not limited to, stoles, cords, etc.
	iii. Any graduation Parties/Socials/Ceremonies/Items may be funded by
	outside revenue.
	15. Personal use consumable items – material that is inherently used by only one
	person and cannot be reused by someone else— including, but not limited to
	custom nametags with a student’s name engraved.
	16. Awards for speakers or performers.
	17. Bar rental, which the State of Florida deems to be a venue that earns more than
	fifty percent (50%) of their profit from the sale of alcoholic drinks.
	i. Student Activities and Involvement shall determine the proper
	contractual arrangements for any venue that normally serves alcohol
	during the hours of any student organization program.
	18. Purchase or reimbursement for Gift Cards.
	19. PCard purchases made by non-Student Government UF departments.
	20. Teaching Supplies (see 800.43 for definition).
	21. Food expenditures incurred on travel activities.
	22. Relief Travel.
	23. Retreat Travel.
	24. Purchase or reimbursement for any products outside of the University of Florida
	Beverage Contract.
	25. Dues paid to National Organizations.
	26. Items that the University of Florida does not authorize for P-Card purchases.

	808.13 No Activity and Service Fee money shall be issued to a student organization until
	their constitution is on file and approved by Student Activities and Involvement.

	808.14 All activities that include spending on programs or food must be publicly advertised in
	order to ensure foreknowledge by the student body.

	808.2 Any ticket revenue money generated by Student Government Productions may only be
	expended on Student Government Productions programs. These ticket revenue funds may
	roll over from year-to-year.

	808.3 All food expenditures shall be in compliance with the approved budget and shall be
	properly encumbered in accordance with the University Financial Services.
	808.5 Activity and Service Fee funding shall not be used to fund lobbying activities, lobbyists,
	or lobbying firms as defined in 808.51.
	808.51 Definitions:
	1. Lobbyist- shall be any person registered on the Registered Legislative Lobbyist
	Directory pursuant to Florida Statute 11.045 or Registered Executive Lobbyist
	Directory pursuant to Florida Statute 112.3215.
	2. Lobbying Firm- means a business entity, including an individual contract lobbyist
	that receives or becomes entitled to receive any compensation for the purpose of
	lobbying, where any partner, owner, officer, or employee of the business entity is
	a lobbyist.
	3. Lobbying Activities- Means influencing or attempting to influence legislative
	action or nonaction through oral or written communication or an attempt to obtain
	the goodwill of a member or employee of the Legislature.

	808.6 ONLY students of the University of Florida enrolled at time of encumbrance may be
	reimbursed.

	808.7 All off campus activities, as defined in 800.25, will only be half (1/2) funded under the
	Programming Line under circumstances when there is an on-campus equivalent (or an on
	campus alternative that serves similar purposes). Student organizations should be
	encouraged to use on campus facilities for these activities.

	808.71 Performance contracts may only be paid, in a lump sum, directly to the performer or
	agency as earned income. Student government will not reimburse students for any
	performance fees or travel.
	808.72 Student organizations meeting the definition of 800.31, as determined by Student Senate
	Budget and Appropriations Committee may only seek Activity and Service Fee funding
	by application to Recreational Sport as a sport-focused organization.
	808.73 Any fees for late cancellation of room reservations or no-shows must be paid from
	outside revenues.

	808.8 Funding Limits:
	1. Student Government Funded Organization’s total Event Requests for a semester
	budget cycle may not exceed twenty thousand dollars ($20,000), excluding
	honorariums.
	2. Student Government Funded Organizations may receive up to fifteen thousand
	dollars ($15,000) per fiscal year for honorariums.
	3. Clothing must not exceed fifteen dollars ($15) per item.
	a. Clothing must be used for promotional purposes.
	b. Groups may not charge recipient of the clothing.
	4. Wet labs must not exceed four hundred ($400) each.
	5. No more than one (1) banner/ personalized tablecloth each fiscal year not
	exceeding two hundred dollars ($200).
	6. Cost of DJ’s must not exceed two hundred dollars ($200).
	7. Cost of decorations cannot exceed $500 per event.
	8. Awards shall not exceed $40 per item and must be competition based.
	9. A maximum of seven dollars and zero cents ($7.00) per head based on anticipated
	University of Florida student attendance will be budgeted for food for a given
	event.
	10. Student Organizational promotional items will be limited to two dollars ($2.00)
	per item including setup and design charges (including having the SG logo or
	“Funded by Student Government (or SG) ”), but excluding
	shipping/delivery/freight charges.
	11. The amount allocated for a travel activity shall be on a reimbursement basis only.
	After completion of the travel activity, only Budget and Appropriations approved
	and receipted travel expenditures (excluding food costs) of the approved attendees
	may be refunded. The maximum amount reimbursed will not exceed five hundred
	dollars ($500.00) per person per trip.
	12. Maximum amount that may be spent on homecoming parade events is three
	hundred dollars ($300) per student organization.
	13. All off campus activities, as defined in 800.25, will only be half (1/2) funded
	under the Programming Line under circumstances when there is an on-campus
	equivalent (or an on campus alternative that serves similar purposes). Student
	organizations should be encouraged to use on campus facilities for these
	activities.

	808.9 If any changes to the 800 Codes are enacted, student organizations shall be notified via
	the student organization listserv of the changes within thirty (30) days of the changes
	taking effect.
	CHAPTER 809 ADMINISTRATIVE REGULATIONS – SALARIES, SECRETARIAL AND HIRING
	(71-120, 71-184, 74-140, 86-170, 87-171, 89-107, 90-141, 91-127, 2001-146, 2004-116, 2004-127,
	2006-122, 2006-138, 2007-137, 2008-120, 2008-121, 2008-122, 2008-123, 2010-119, 2015-115)

	809.1 Remuneration for salaried students within student organizations shall be established
	annually by Student Senate as a part of the budget allocation. Student Body Funds not
	specifically designated for Student Salaries will only be allocated through regular
	procedures of the Student Senate with the approval of the Student Body President and
	Student Body Treasurer. The exception being that no Student Government official,
	either elected or appointed, shall be remunerated unless so established in the current
	operating budget. This is not intended to prohibit the hiring of personnel through the
	office of student employment and financial aid.

	809.2 As the single exception of Section 809.1, the following officials shall be remunerated:
	1. Student Body President
	2. Student Body Vice-President
	3. Student Body Treasurer
	4. Senate President
	5. Senate President Pro-Tempore
	6. Student Government Productions Chairperson
	7. Accent Chairperson

	809.21 Remuneration for these officials shall be established as per Section 809.l. Salaries for
	Student Government officials shall not be changed for a current term of office.

	809.22 All remunerated officers listed above must spend a monthly average of ten (10) hours per
	week, Monday through Friday, during the Department of Student Activities and
	Involvement hours, in their respective office areas. The Student Body President, Student
	Body Vice President, Student Body Treasurer and Senate President must spend a monthly
	average of two (2) of the ten (10) hours per week that must be devoted to access to the
	Student Body between the hours of 8:00 AM and 4:30 PM.

	809.23 The above officials may decline their remuneration in writing by filing a letter with the
	Senate Secretary within thirty (30) days of being sworn into office. In this case, their
	salaries shall be diverted to the SG reserve fund.

	809.231 Officials may revoke the decision to decline their remuneration by submitting a second
	letter to the Senate Secretary at any time during their tenure. Remuneration will not be
	paid retroactively. Remuneration will restart based on the date of the second letter.
	CHAPTER 810 ADMINISTRATIVE PROVISIONS – ACTIVITY AND SERVICE FEE USAGE
	REGULATIONS (96-114, 97-139, 2006-122, 2010-119, 2011-118, 2014-115, 2015-115, 2017-109,
	2018-116, 2019-102, 2020-1052, 2023-66, 2023-71, 2023-79)
	810.0 As per Florida Statute and Student Body Law:
	The Student Activity and Service Fee shall be expended for lawful purposes to benefit the
	Student Body in general.

	810.1 Pursuant to Florida Statute 1009, the Student Senate Budget and Appropriations
	Committee shall recommend to the Student Senate the allocation of the Activity and
	Service Fees for lawful purposes to benefit the Student Body in general, including but not
	limited to grants to duly recognized student organizations, the membership of which is
	open to all University students in compliance with the UF Non-Discrimination
	Regulation (1.006), or any other classification as provided by law. The Big Three Budget
	Proposal shall be presented to the Student Senate as a Bill of Law. The Student Senate
	authorizes the Budget and Appropriations Committee to hear event, travel, and Student
	Organization Operational Budget requests from Student Organizations. These requests
	will not require a Bill of Law, however the respective committee shall make the Student
	Senate aware of any approved requests within seventy-two (72) hours.

	810.11 A Student Senator, with signatures from twenty voting members of the Student Senate,
	reserves the right to file a veto petition of any approved travel, event, or Operational
	Budget request from the Budget and Appropriations Committee if the Senator believes
	the request violates a provision of the 800 Codes. The Senator must cite the code being
	violated in the veto request and must submit the petition to the Senate Secretary no later
	than seventy-two (72) hours after the Budget and Appropriations Chairperson has made
	the Student Senate aware of the approved request.

	810.12 A veto of the travel or event request by the Student Senate would require a 2/3 vote of
	the members of the Student Senate present and voting at a regular meeting.

	810.2 Student Organizations will receive funding on a first come first serve basis as determined
	by the timestamp of submission to SG Finance. If multiple requests are submitted at the
	same time, and funding is not available to fully fund the requests, the requests will be
	pro-rated based on available funding. Available funding for each semester will be
	determined based on the average total expenditures for all SG Funded Student
	Organizations for the last five (5) fiscal years. An organization is not able to combine any
	Operational, Event, or Travel Request submitted at a later timestamp into a request that
	was submitted at an earlier timestamp for any reason. The Budget and Appropriations
	Committee will only amend an organization’s budget request for compliance with the
	800 Codes. The following guidelines will be used as evaluative criteria to provide
	available funding for travel and events to organizations:
	1. Student Organization requests in accordance with 808.86 will be funded provided
	funding is available.
	2. Organizations must be officially registered with the Department of Student
	Activities and Involvement.
	3. Organizations must re-register each year with the Department of Student
	Activities and Involvement to complete eligibility requirements.
	4. Organizations must allow SIX WEEKS (6) for contracted and travel requests, and
	FOUR WEEKS (4) for all other events before receiving funds from the Budget
	and Appropriations Committee.
	5. All signature authorities receiving Student Government funds must complete the
	annual Finance Training Class. Violations of this rule will result in organizational
	funds being frozen until the organization comes into compliance.
	6. Organizations must not charge membership fees.
	7. Organizations must have at least ten (10) active members in order to receive SG
	funding. Groups may be required to provide verification by means of a separate
	list of member UFID’s and their email addresses. It is at the discretion of the
	Student Government Finance Office to contact the active members shown on the
	list by email to verify membership status.
	9. If a group fails to be registered with the Department of Student Activities and
	Involvement, they will no longer be eligible for funding and will forfeit any
	operational budget they received for that fiscal year.
	10. All expenditures shall be in accordance with the University of Florida Finance
	Services payment procedures, rules, and regulations.
	11. Student organizations can only receive student body funds if they are registered
	with the University of Florida Department of Student Activities and Involvement
	and adhere to Student Body Laws.
	12. Student Organizations have not requested any expenditures in violation of 808.12.
	13. All student organization expenditures requested meet the requirements of 808.8.
	14. All student organizations shall adhere to the expenditure rate policy outlined in
	801.7.

	810.3 Organizations will receive funding on a first come first serve basis as determined by the
	timestamp of submission to SG Finance. If multiple requests are submitted at the same
	time, and funding is not available to fully fund the requests, the requests will be pro-rated
	based on available funding. The Budget and Appropriations Committee will only amend
	an organization’s budget request for compliance with the 800 codes. The following
	guidelines will be used as evaluative criteria to provide available funding for operational
	budgets for organizations:
	1. Organizations must be officially registered with the Department of Student
	Activities and Involvement.
	2. Organizations must re-register each year with the Department of Student
	Activities and Involvement to complete eligibility requirements.
	3. All signature authorities receiving Student Government funds must complete the
	annual Finance Training Class. Violations of this rule will result in organizational
	funds being frozen until the organization comes into compliance.
	4. Organizations must not charge membership fees.
	5. Organizations must have at least ten (10) active members in order to receive
	operational funding. Groups may be required to provide verification by means of
	a separate list of member UFID’s and their email addresses. It is at the discretion
	of the Student Government Finance Office to contact the active members shown
	on the list by email to verify membership status.
	6. If a group fails to be registered with the Department of Student Activities and
	Involvement, they will no longer be eligible for funding and will forfeit any
	operational budget for that fiscal year.
	7. No Operational budget will contain funding for website design that exceeds five
	hundred dollars ($500). Website Design costs are excluded from the advertising
	cap.
	8. No operational budget will exceed three hundred and fifty dollars ($350) in
	Awards.
	9. Under the Operational Budget, an organization is only funding Promotional Items
	for Non-Events.
	10. An organization can request food for General Body Meetings not to exceed seven
	(7) dollars per head multiplied by the number of total active members.
	11. No more than the following amounts of an operational budget can be used for
	awards, recognition keys, etc. If the request totals $2,000 or less, the cap shall be
	$100. If the request totals $2,000-$4,000, the cap shall be $200. If the request
	totals $4,000-$6,000, the cap shall be $300. If the request totals more than $6,000,
	the cap shall be $350.
	12. The only items able to be funded under “Programs” for operational budgets are
	plates, napkins, cups, utensils, and tablecloths. The cap on this is the number of
	members multiplied by the number of General Body Meetings, up to six (6)
	General Body Meetings per organizational budget hearing process.
	13. The advertising line in an operational budget shall not exceed two (2) dollars per
	active member multiplied by the number of General Body Meetings, up to six (6)
	General Body Meetings per organizational budget hearing process. Items able to
	be funded in the advertising line include T-Shirts, tabling supplies, stickers,
	copies, posters, and banners.
	14. Organizations adhere to the expenditure rate policy as defined in 801.7.
	15. No Event Budget Request will contain funding for a photographer that exceeds
	seven-hundred and fifty dollars ($750).
	CHAPTER 811 ADMINISTRATIVE PROVISIONS – TRAINING REGULATIONS (98-128, 2006-
	126, 2010-119, 2011-118, 2014-115, 2015-115, 2016-120, 2019-102, 2020-1052)

	811.1 The Student Body Treasurer’s office will create a Finance Training course. The course
	will adequately cover expenditure transactions, SG Finance Law, good business policies
	and procedures. The course will be available at the beginning of each budget cycle.
	Proof of acceptable completion will be recorded based on attendance by the student
	organization’s President and Treasurer.

	811.11 Student organization Presidents and Treasurers must attend one of the scheduled
	trainings in order to have continued access to any approved SG Funding. Violation of this
	rule will result in organizational funds being frozen for the remainder of the budgeted
	semester.


	811.12 Student organizations that conduct their executive board elections during the Spring must
	ensure the completion of financial training prior to budget hearings taking place.
	CHAPTER 820 STUDENT GOVERNMENT RESERVES (92-142, 93-123, 95-109, 2000-101,
	2002-110, 2006-136, 2007-133, 2008-106, 2008-132, 2010-119, 2011-118, 2012-108, 2014-115,
	2015-115, 2019-102)

	820.1 Any transfer of funding from Student Government Reserves shall be passed by
	the Student Government Executive Committee and then submitted to and passed
	by the Senate Budget and Appropriations Committee before being sent to the
	Student Senate for final approval. This bill shall be passed by a majority approval
	on two (2) readings and shall be subject to the Student Body Treasurer’s approval
	or veto. If the bill is vetoed, it shall be placed on third reading and passed by a
	two-thirds (2/3rds) vote of the Student Senate, to override a veto. The Student
	Body Treasurer may only veto based on the 800 Codes that were violated by
	citing the specific code.

	820.2 A reasonable summary estimate and explanation of what is to be procured must
	be contained in the bill. The bill will be supported by a breakdown of each item
	to be purchased, including the estimated cost per item. This breakdown will also
	be made available upon request. The sum total of each line item must equal the
	total amount requested. Any money not spent will remain reserves.

	820.3 SG Reserve transfers for the purpose of construction projects are for a
	construction contract amount as a whole. While a breakdown of expenses for the
	project will be made available upon request, sent out over the senate list-serve,
	and posted on the Student Government website, it is an estimate of each cost and
	not binding to the actual totals for each individual expense, so long as the total
	does not exceed the budgeted amount for the construction contract. An estimated
	completion date should be included in the attachment to the bill.

	820.4 Following completion of a project details, including completion date and
	expenditures, will be made available to the Student Senate Budget and
	Appropriations Committee and will be made available to any student upon request.

	820.5 The Student Government reserve account shall contain a cash reserve of seven
	percent of the annual budget.
	CHAPTER 821 BIG FIVE BUDGET PREPARATION LAW (69-156, 70-100, 73-106, 79-180,
	80-223, 81-118, 82-113, 82-145, 83-210, 86-164, 87-127, 88-125, 89-142, 90-141, 92-108, 94-
	111, 95-108, 95-110, 96-129, 96-137, 97-103, 97-131, 98-128, 2000-135, 2000-147, 2004-127,
	2005-107, 2005-125, 2005-136, 2006-100, 2006-126, 2010-119, 2011-118, 2014-115, 2015-115,
	2016-120, 2017-109, 2018-117, 2019-102, 2020-1052, 2023-65)

	821.0 The Activity and Service Fee Budget Act.
	821.1 The areas that comprise the Activity and Service Fee Budget—Recreational
	Sports, J. Wayne Reitz Union, Student Activities & Involvement, Sorority &
	Fraternity Affairs, and Student Government--shall submit their yearly budget
	request to the Senate Budget and Appropriations Chairperson as directed by
	written notification signed by the Chairperson. Tape recordings will be made of
	the hearings for future references, and shall be kept for one year after the A&S
	Fee Budget Act passes a second reading in the Student Senate.
	821.21 The A&S Fee Budget hearings will begin Summer B term and end prior to Fall
	term elections.
	821.22 The Big Five entities will, upon request of the Budget and Appropriations
	Committee, submit their budget request(s). The requests will be based on:
	1. Percentage of the current budget OR;
	2. Expenditure rate average of last three (3) years of expenditure rate history.
	3. The percentage and base are to be determined by the Student Senate
	Budget and Appropriations Committee in consultation with the Student
	Body President and Student Body Treasurer.

	821.23 The Big Five budget hearing process Annual Budget Hearings
	1. The Budget and Appropriations Committee shall hold annual hearings to
	determine the Big Five budget.
	a. The Big Five consists of the J. Wayne Reitz Student Union,
	Student Government, Student Activities & Involvement,
	Sorority and Fraternity Affairs, and Recreational Sports. Prior
	to the determination of the succeeding Big Five budget, the
	prior budget shall be amended in a separate hearing.
	b. All organizational hearings shall be held pursuant to the terms
	of Chapters 821, 822, and 824 in the 800 codes of the Student
	Body Statutes
	2. The Budget and Appropriations Chairperson shall call the meeting to
	order. In the Chair’s absence, the Vice-Chairperson shall assume this
	responsibility.
	a. The Chairperson shall begin introductions for the committee
	and may ask for the introduction of any official in the room for
	public record.
	3. Following presentation, the Budget and Appropriations Committee shall
	hold up to thirty minutes of discussion with the designated fiscal
	representative.
	a. Ex-officio members of the Budget and Appropriations may
	speak during this time.
	4. Pro/Con debate shall proceed discussion, consisting of three (3) rounds of
	three (3) minutes each.
	a. There shall be a fourth and final round consisting of con and
	final privilege at four (4) minutes each.
	5. The following shall serve as a template for a motion prior to a vote on a
	budget: “Move to move (student/academic organization or Big Five entity)
	request to (2nd or 3rd) hearings in the amount of “_____”.
	6. During 3rd hearings, the template shall be adjusted as follows: “Move to
	approve (student/academic organization or Big Five entity) for the (fiscal
	year) in the amount of “_____”.
	a. Ex-officio members may not vote. Following the vote, the
	Chair shall call for the hearing’s adjournment.

	821.231 A Big Five entity may request a supplemental budget in excess of the percentage
	limits set by the committee, but it MUST submit the base request in accordance
	with 821.22. The supplemental budget request must include a detailed explanation
	for the additional funding requested.
	821.24 Any allocations to the Big Five may not be re-appropriated to another department
	without the express authorization of the Budget and Appropriations committee.
	821.3 The proposed Activity and Service Fee (A&S) Budget shall be submitted to the
	Student Senate for review at least six (6) calendar days before consideration as a
	first reading. Amendments to the legislation must be submitted in writing to the
	Student Senate Secretary and Budget and Appropriations Committee Chairperson
	no later than six (6) calendar days after the affected legislation has been submitted
	to the Student Senate. After this date, amendments to the bill of legislation may
	not be adopted; however, amendments to the amendments may be made from the
	Senate floor.
	821.4 The Student Senate Budget and Appropriations Committee shall submit the
	proposed A&S Fee Budget request with a line item breakdown, to the Senate
	Secretary no later than ninety-six (96) hours after the final passage of the budget
	during third hearings by the Student Senate Budget and Appropriations
	Committee.
	821.41 The President of the Graduate Student Council, and the Gator Times will be
	notified by email about the Big Five budget. A press release will also be sent
	regarding the Big Five budget to local newspapers with significant campus
	distribution. This notification will be sent twenty-four (24) hours preceding
	Senate presentation. Students wanting changes to the bill must work with a
	Senator and submit said changes in the form of a written amendment.

	821.42 In the Activity and Service Fee Budget Act the passage of such a bill requires the
	bill to be passed by majority vote of those Senators present and voting in
	identical form at two (2) separate meetings of the Student Senate no closer than
	twenty-four (24) hours of each other.

	821.5 The Activity and Service Fee Budget must pass on final reading at least seven (7)
	calendar days prior to the initial balloting of the fall election.

	821.6 The Student Senate Budget and Appropriations Committee must submit the
	proposed Activity and Service Fee Budget to the Local Fee Committee.
	821.7 Each budget or line item removed from the Activity and Service Fee Budget by
	the Student Body President or Student Body Treasurer by line item veto shall
	recur on the floor of the Student Senate no later than fifteen (15) calendar days
	after the last veto message has been submitted to the Senate President.
	821.71 Any budget or line item failing to have its veto overridden may be submitted as a
	Supplementary Appropriations Bill to the Student Senate Budget and
	Appropriations Committee no later than fifteen (15) calendar days after the
	override vote is taken on the Senate floor.
	821.8 The Budget Act shall reflect all organizations requesting money even in the event
	that none is granted.
	CHAPTER 822 THE STUDENT GOVERNMENT FUNDED ORGANIZATIONAL BUDGET
	(92-126, 95-110, 97-103, 98-128, 99- 120, 2000-135, 2000-136, 2001-116, 2004-103 2004-107,
	2004-127, 2005-102, 2005-106, 2005-107, 2005-136, 2006-126, 2009-129, 2011-118, 2012-108,
	2014-115, 2015-115, 2016-120, 2017-109, 2019-102, 2020-1010, 2020-1035, 2020-1052, 2021-
	100, 2021-120)


	822.1 Audio recordings will be made of the hearings for future references, and shall be
	kept for one (1) year after the Student Government Organizational Budget passes
	a second reading in the Student Senate.

	822.2 The Budget and Appropriations Committee:

	1. Membership of the Committee shall be composed of:
	a. Eight members of the Student Senate, selected by the
	Replacement and Agenda Committee and approved through
	the Senate.
	b. One member of the Student Senate, selected to serve as the
	Budget and Appropriations Committee Chairperson by the
	Replacement and Agenda Committee and approved through
	the Senate.
	2. The Budget and Appropriations Committee shall hear the following
	requests:
	a. Big Five Budget Proposals
	b. Student Organization Operational Budgets
	c. Student Organization Travel Requests
	d. Student Organization Event Requests
	e. Appeals stemming from decisions of the Budget &
	Appropriations Committee.
	f. Appeals stemming from decisions of the Travel Grant Sub-
	Committee.
	g. Line Item Transfers.
	3. The Travel Grant Sub-Committee will be recognized as a sub-committee
	of the Budget and Appropriations Committee.
	a. Membership of the Travel Grant Sub-Committee shall be
	composed of:
	i. The Graduate Student Council Executive Board
	ii. Students trained by GSC to review grants.
	b. The Travel Grant Sub-Committee shall hear the following requests:
	i. Grants to students traveling domestically and internationally for
	conferences and professional development. Individual students in
	eligible departments may apply for the grants.
	4. Appeals stemming from decisions of the Budget and Appropriations
	Committee or the Travel Grant Sub-Committee will follow the following
	guidelines:
	a. The student organization President must submit an appeal to
	the Chair of the Budget and Appropriations Committee via
	email no later than seventy-two (72) hours after the decision of
	the Budget and Appropriations Committee.
	b. The student must submit an appeal to the Chair of the Budget
	& Appropriations Committee via email no later than seventy-
	two (72) hours after the decision of the Travel Grant Sub-
	Committee.
	c. The appeal must state the specific 800 code that the individual
	believes the Budget and Appropriations Committee or the
	Travel Grant Sub-Committee did not follow.
	d. The Budget and Appropriations Committee will schedule a
	meeting no later than seven (7) days after receiving the appeal.
	e. The Budget and Appropriations Committee will solely review
	whether or not they believe the 800 code cited per
	822.12(d)(iii) was violated. If the Budget and Appropriations
	Committee deems the cited code was violated, the committee
	can approve the appeal with the vote of two-thirds (2/3) of
	committee members present and voting.

	822.3 Organizational budget hearing process
	1. The Budget and Appropriations Committee shall hold hearings as long as
	funding is available per semester.
	a. All organizational hearings shall be held pursuant to the terms
	of Chapters 821, 822, and 824 in the 800 codes of the Student
	Body Statutes.
	2. The Budget and Appropriations Chairperson shall call the meeting to
	order. In the Chair’s absence, the Vice-Chairperson shall assume this
	responsibility.
	a. The Chairperson shall introduce the committee and may ask
	for the introduction of any official in the room for public
	record.
	b. The Chairperson must conduct roll call anytime a member of
	the committee leaves or enters the meeting, roll call does not
	have to be called if there is no change in attendees.
	3. The Budget and Appropriations Committee shall review the request and
	amend it as necessary to comply with the 800 codes. The committee must cite
	the code the request is in violation of when amending a request. Once the
	request complies with the 800 codes, provided funding is available, a member
	of the committee shall approve the request.
	a. Ex-officio members may not vote. Following the vote, the
	Chair shall call for the hearing’s adjournment.
	4. The Budget and Appropriations Committee shall hear budget requests in the
	order they were submitted.
	5. Allocated Organizational Budget Hearings shall finish prior to the start of
	finals week of the fall or spring semester correlating to when the budget
	submission process started.
	6. Carry Forward Organizational Budget Hearings shall start within two (2)
	weeks of the first day of classes of the budget cycle.
	a. The first request the committee shall hear in this period shall
	be the last budget request heard before the organizational
	funding ran out, if it was not fully funded. The committee may
	amend this budget to its fully requested amount if funding is
	available.

	822.4 No budget hearings will be held during finals week of any term.

	822.5 All Organizational Budgets will be compiled using computer software,
	which will be chosen by the SG Finance Office.

	822.6 The previous year’s attendance and proof thereof from each of the
	organization’s meetings shall be submitted within the organization’s
	proposed budget.

	822.7 The previous year’s actual attendance to proposed programs shall be
	submitted within the organization’s proposed budget. If the previous
	year’s attendance is impossible to attain, or if there was no corresponding
	program during the previous year, then the estimated attendance of the
	program may be submitted.
	822.8 All requests by organizations for funds are to be submitted to the Student
	Senate Budget and Appropriations Chairperson in the Spring semester of
	the fiscal year by a date and time specified by their office after
	advertisement of the deadline at least thirty (30) days in advance over
	Docutraq and Gator Connect listservs.

	822.9 The Student Government Finance Office will be responsible for notifying
	all relevant organizations as to forthcoming deadlines by campus
	advertisement and by e-mail. Organizations who have submitted budgets
	to be reviewed by the committee will be notified of their hearings by
	either electronic mail and/or phone at least forty-eight (48) hours before
	their hearing. Electronic notification is to be sent to the Organizational
	President and Treasurer e-mail address listed on the Department of
	Student Activities and Involvement website listing of organizations.
	822.10 Funds allocated for use by student organization but not spent over the course of
	the Summer B/Fall budget cycle will carry forward to the overall available
	funding for all student organizations in the next Summer B/Fall budget cycle.

	822.101 Funds allocated for use by student organizations in the Spring/Summer A budget
	cycle will carry forward to the overall available funding for all student
	organizations in the next Spring/Summer A budget cycle.

	822.11 Additional Provisions.

	822.12 No student organization can buy software with A&S fee money unless it
	is owned by and purchased through Student Government and installed on
	a University of Florida owned asset.

	822.13 All Student Organization Budgets will be compiled using computer
	software, which will be chosen and approved by the SG Finance Office.

	822.14 Both academic and student organizations will follow the same set of rules
	and guidelines for budgeting and expenditure of A&S fee money.
	CHAPTER 823 CHARITABLE DONATIONS (2012-108, 2015-115)

	823.10 Student Government makes payments on behalf of student organizations to
	charitable entities. In order to discharge this agency function in a responsible
	manner, the following guidelines are to be applied:
	1. Charitable donation must go directly to the charitable organization, which
	must have 501(c) 3 statutes from the Internal Revenue Service. Charitable
	donations/payments to individuals will not be allowed for the following
	reasons:
	a. The funds become taxable income when paid to the individual,
	as it is tied to their social security number. UF is not a
	charitable entity and payment from UF does not mitigate the
	tax situation. Accordingly, the funds are no longer a charitable
	donation when dispensed to the individual and that individual
	would receive the benefit of making the charitable donation,
	not the student organization giving it.
	b. UF has no established criteria or basis for making the decision
	with regards to which individuals should receive charitable
	donations.
	c. UF does not have an established decision making process
	based on specified criteria/requirement to make a payment to
	an individual and the decision would be an arbitrary one.
	Accordingly, that decision would not follow guidelines of good
	practice with financial records as required by UF Finance and
	Accounting and would be subject to challenge to the payment
	by members within the group that raised the funds.
	d. Finally, UF is at risk if the payments are later determined to be
	inappropriate or in violation of our IRS status as an educational
	institution.
	2. Payments to charitable organizations must meet the following criteria;
	a. The recipient organization has been established for at least
	three (3) years; and
	b. The recipient organization is listed on Charity Navigator; and
	c. Not be listed on the Charity Navigator as ―10 Charities in
	Deep Financial Trouble‖ or ―10 Charities Routinely in the
	Red.
	CHAPTER 826 STUDENT GOVERNMENT BUDGETS ONLINE (2010-107, 2010-119, 2011-
	118, 2020-1052)

	826.1 Student Government Budgets Placed Online. The Student Body Treasurer shall
	ensure that the Activity and Service Fee Budget, Student Government-Funded
	Organizational Budget, and Academic Organizations Budget, as defined in
	chapters 821, 822, 823, and 824 of the Student Body Statutes, are placed online.
	These posted budgets shall include all budgets used for the current fiscal year, and
	all budgets adopted by the Senate for the following fiscal year, which shall be
	posted within two weeks of their adoption. A link to the page containing these
	budgets shall be placed on the Student Government website.

	826.2 The Budget and Appropriations Committee and Student Body Treasurer’s Office
	shall update the online finance training before the start of each fiscal year.
	CHAPTER 828 HITCHCOCK FIELD AND FORK PANTRY SUPPORT (2020-1039)

	828.1 All events hosted by Student Government and Student Government Funded
	Organizations must donate their unopened, non-perishable food items to the
	Hitchcock Field & Fork Pantry.

	828.2 Individuals may donate food by either leaving the food in designated drop
	off bins or by bringing the food directly to the Hitchcock Field & Fork Pantry
	during business hours.

	828.3 The Audit and Compliance committee will coordinate with the
	Director of the Hitchcock Field & Fork Pantry or their designee on a semesterly
	basis to determine best practices for donating excess food items.

	828.4 Student Government Officials and Student Organizations that fail to donate their
	unopened, non-perishable food items may be issued a verbal or written warning
	by the Student Government Treasurer or their designee.
	CHAPTER 829 STUDENT ORGANIZATION FUNDRAISING ACCOUNTS (2022-111)

	829.1 To keep an outside revenue account, student organizations must: 1. Continue to be
	actively funded through Student Government once per fiscal year 2. Have at least
	$50.00 in the outside revenue account at the end of each fiscal year 3. Actively
	use the outside revenue account, with at least one transaction within the last two
	fiscal years.

	829.2 Student organizations that fall below the $50.00 minimum in an outside revenue
	account at the end of a fiscal year will have their outside revenue account closed.

	829.21 A student organization that has their outside revenue account closed per 829.2
	will not be able to reopen an outside revenue account with SG Finance for at least
	one (1) fiscal year.

	829.3 Any student organization that goes two (2) consecutive fiscal years without
	spending any money in their outside revenue account will have their account
	closed and the funds will be transferred into the Student Organization Support
	Outside Revenue account.

	829.4 Any remaining funds from a closed account will be transferred to the Student
	Organization Support Outside Revenue account.