Executive Assistant Needed For Rapidly Growing Company
Location: US, CA, Beverly Hills
Employment type: Temporary
Required experience: Mid-Senior level
Required education: Unspecified
Industry: Financial Services
Function: Administrative
Salary range: 36000-42000
Company profile: Carlyle Financial is a mortgage bank based in Beverly Hills, CA offering a full range of home loan products. We concentrate on providing a high level of personal service with an emphasis on developing long-term relationships with our clients rather than treating them simply as a single transaction. As a mortgage bank and direct lender, we control all aspects of the home loan process, from origination to funding. This means that we operate more efficiently and have less paperwork than our competitors, and close most home loans in fewer than 30 days, which translates to superior service and pricing for our clients.We are a fast-paced, tech-focused company. We are looking for intelligent individuals with a strong work ethic as we are rapidly expanding into new regional markets.
Description: Carlyle Financial is seeking a self-motivated, personable, highly-organized Executive Assistant to support a member of our Senior Executive Team. We are a rapidly growing, tech-focused mortgage bank based in Beverly Hills, offering a full range of home loan solutions. This is an ideal position for the professional who wants to get behind-the-scenes exposure to business development, sales, operations and more. This position will provide you with a hands-on learning experience that will serve as a foundation for taking on future roles within our company. This is a temp-to-perm position. The opportunity to become permanent is reserved for a candidate who excels at this position and is eager to grow with our company’s long-term business needs and goals.As an Executive Assistant, your principal responsibility will be to enhance the Senior Executive’s effectiveness by providing information and time management support. This position requires a self-starter who will skillfully manage both ever-changing daily tasks as well as internal and external relationships, including those at the executive level. You will be the Executive’s go-to person; you will handle the details so he can focus on the bigger picture. The successful candidate will excel under pressure and multi-task efficiently, while effectively streamlining and prioritizing task management.  The best suited applicant will maintain a positive attitude with impeccable accuracy and attention to detail while keeping track of a variety of tasks and deadlines in the midst of interruptions and perpetually shifting priorities.-Learn more about us on our website and view our TV commercial, now airing during the NBA Playoffs on TNT - #URL_01a844f5582dd6336cb4c43339a19d7c8fce7654c409bab3e9accd3de0dba75f#RESPONSIBILITIES:The right candidate for this position must be able to adapt to the growing and changing responsibilities as our company expands into new markets, including the following:●       Proactively identifying ways to improve the efficiency and efficacy of the Senior Executive and anticipate his needs.●       Creating new electronic and paper filing systems, and maintaining them.●       Tracking the status on all correspondence and projects as well as updating appropriate databases.●       Managing a heavy flow of emails across multiple accounts into an inbox, including drafting correspondence, prioritizing what needs to be accomplished, and streamlining task management.●       Generating production reports and sales forecasts.●       Being highly literate in computer applications including internet research, Web savvy.●       Calling and following up with vendors, clients, designers, fundraisers, etc. as needed.●       Taking dictation accurately and quickly.●       Processing expense reports in a timely manner.●       Preparing conference rooms for meetings: ensuring all equipment is set-up and functional, beverages are available, and the area is well maintained ahead of time.●       Participating in the sourcing, screening, recruiting, managing and organizing candidate pipelines, and the onboarding process of new hires.●       Managing inventory of office supplies, as well as maintaining good working order and cleanliness of kitchen, furniture, equipment, physical space, etc.●       Being the cultural center of the team by recognizing staff birthdays and anniversaries and maintaining a calendar of planned vacations.●       Completing ad-hoc project work, dependent on needs.**All candidates will be subject to a background check**Valid California driver's license is requiredPlease no phone calls.
Requirements: ●       3+ years of prior relevant experience as an Executive Assistant, Personal Assistant, Office Manager, Project Manager or in a similar role.●       Experience within a fast-paced, evolving startup or agency is strongly preferred.●       Ability to support a Senior Executive through task management, telecommunications and anticipating his needs.●       Ability to act as a self-starter; initiating complex, high-level, multi-phase tasks and seeing them through to completion with minimal assistance.●       Ability to prioritize and meet deadlines.●       Polished and professional presence, with exceptional written and verbal communication skills.●       Possession of excellent project coordination and technical skills.●       Strong attention to detail with exceptional follow-up and organization over multiple, constantly evolving projects.●       Knack for taking big-picture, potentially vague assignments and filling in the blanks.●       Ability to interact with and organize others.●       Critical thinker and creative problem solver.●       Methodical and meticulous mentality. Dedicated and diligent.●       Positive attitude, eager to help no matter how small or large the project.●       A sense of urgency is key.●       Ability to flush out problems using any available resource.●       Familiar with the Google Apps suite (especially Gmail, Google calendar, Google Drive).●       Familiarity with the internet and internet culture, able to research anything effectively online.
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