Administrative Coordinator
Location: US, NY, Niagara Falls
Department: Administration
Employment type: Full-time
Industry: Chemicals
Function: Administrative
Company profile: Niacet is a leading producer of organic salts, including propionates and acetates, serving the Food, Pharmaceutical and Technical industries. With two longstanding and fully automated manufacturing sites, located in Niagara Falls, NY USA, and Tiel, The Netherlands, Niacet offers world-class quality products to a global market. Our products fill vital needs in a broad range of applications that are essential to everyday life including food preservation, antibiotic formulation, dialysis treatment, energy production, and more.At Niacet all employees share in the growth and prosperity of the corporation. We want our employees to take pride in their personal and corporate accomplishments. Safe working conditions are achieved through continuous education of our  employees and improved facilities. We aim to provide job and financial security for all employees.
Description:                                                                   Administrative CoordinatorNiagara Falls, NY specialty chemical manufacturer seeks an Administrative Coordinator. Individual will provide administrative services to the senior executive office and other top level management professionals.  The successful candidate will have experience managing and executing tasks for business commitments, travel arrangements, company events and meetings, conferencing, calendar management, Board of Directors meetings and other tasks as directed.​  Exceptional communication skills, written and verbal; trustworthy and discrete conduct including preparation and control of sensitive or confidential information; and expert level ability with Microsoft Word, PowerPoint, Excel, and Outlook is highly desired. Job Requirements:Ability to communicate with senior managers.Pro-actively anticipate management needs.Strong software competence; ability to quickly master new software packages is a plus.Able to represent the Managing Directors and other Executives in a professional and responsible manner.Attention to details, resourceful, and able to provide information or resources to bring assignments to closure.Self-directed and able to achieve objectives with minimal oversight.Exceptional typing, writing and editing skills. Job Duties: Provide general administrative support to the Managing Directors and other Executives.Regularly handle confidential material and exercises discretion in doing so.Answering incoming calls, set up conference calls, receive visitors and schedule appointments.Set up meetings (both on-site and off-site), maintain calendars and secure travel arrangements.Create/update spreadsheets, order raw materials and schedule deliveries.Monitor/coordinate rail activity and annual quality objectives.Assemble data, prepare grammatically correct correspondence, complete summaries and prepare analyses or recommendations for review/​approval by senior management.Prepare information for meetings with the Board of Directors, Managing Directors or other management representatives.Daily contact with other business representatives, suppliers, or community organizations.Apply advanced concepts and knowledge while performing the tasks of the position.Niacet Corporation is an equal opportunity employer and does not discriminate on the basis of race, color, religion, sex, marital status, age, national origin, disability or other lawfully protected status (unless a bona fide occupational qualification applies).
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