Executive Administrative Assistant
Location: US, MN, St. Paul
Department: Administration
Employment type: Full-time
Required education: Bachelor's Degree
Function: Administrative
Company profile: Community Action Partnership of Ramsey & Washington Counties (Community Action) was established in 1964 as a program of the War on Poverty. Community Action Agencies became the service delivery arm of the Federal Office of Economic Opportunity. As the only continuously funded anti-poverty program in the country, our mission is to reduce poverty and its impact on people in Ramsey and Washington counties.Community Action is involved in grassroots public policy and community engagement activities, such as voter registration drives, legislative hearings, advocacy and education activities. 
Description: Under the supervision of the Executive Director, this position provides varied, complex, high level, confidential administrative support to the Executive Director; and manages key administrative processes including Board and Committee meetings. This position is responsible for the coordination of activities and the timely flow of information to and from the executive office. This position is privy to information that is confidential and critical in nature and therefore requires diplomacy and discretion and must function efficiently and effectively in a fast-paced professional environment.Essential Functions (Not All Inclusive)Provide dedicated administrative support to the Executive Director.Serve as a liaison between the Executive Director and internal and external groups.Anticipate the Executive Director's needs and act accordingly; proactively bring together appropriate people and resources to support the Executive Director in addressing issues.Maintain the Executive Director’s calendar; provide reminders about appointments; communicate changes/cancellations to affected parties; brief the Executive Director on his daily schedule and meetings.Provide expertise for data entry, reports, and specialized software applications, generating applicable correspondence, reports, budgets and presentations. Organize office and mail, make travel arrangements, maintain supplies, plan meetings and prepare documents for meetings on behalf of the Executive Director.Serve as Liaison between Executive Director, Board of Directors and Senior Staff.Coordinate board and committee meetings and handle logistics including the preparation, maintenance and distribution of related materials. Act as recording secretary for meetings and ensure that documentation accurately reflects attendees, agenda items, vote outcomes and decisions made.Coordinate the navigation of contracts, requests for proposals, grants and other applicable documents through the Board committee.Maintain agency records as required by law and in accordance with agency’s record retention requirements.Manage and coordinate projects as assigned to meet planned outcomes and goals.Participate in planning and coordination of special projects to include scheduling meetings, developing project teams, providing meeting minutes, providing project documents, selection of outside vendors or working with consultants.
Requirements: Bachelor’s degree and 5 years of experience in an administrative role including support of executive level staff, or an equivalent combination of education and  experience to effectively perform the essential functions of the position.Experience working with Boards of Directors strongly preferred.Demonstrated ability to handle confidential information in a professional and discreet manner.Ability to stay focused and work independently to manage multiple tasks and projects with competing priorities and deadlines, and screen and prioritize communications and opportunities from external and internal sourcesHighly proficient in software programs: (Word/Excel/PowerPoint,Gmail).Extensive experience in administrative preparation of presentations.Exceptional organizational skills and judgment.Professional demeanor and ability to defuse emotional situations in a calm manner.Excellent written, verbal and interpersonal communication skills.Ability to communicate effectively with all levels of employees, constituents and varied socio-economic and multi-ethnic groups and/or individuals. 
Benefits: Schedule:  Full-time, Monday – Friday (Occasional evenings) Salary Range:  $39,562 - $49,483Job Posting Dates:  11/14/14 – 11/26/14 (Applications must be received by 4:30 PM)Community Action offers excellent benefits including generous paid time off (PTO), health, dental & life insurance, retirement, employee discount programs and more.EEO/AA/ADA EmployerNOTE: If you experience issues with our online application system, please email your resume directly to #EMAIL_4b19dc77d57430a771bd789fc9a77378fbb21d1a8e6e5387beaa22d475ebb5ec#.
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