Executive Assistant, Acumen Fund
Location: US, NY, New York
Employment type: Full-time
Required experience: Not Applicable
Required education: Associate Degree
Industry: Nonprofit Organization Management
Function: Administrative
Salary range: 40000-60000
Company profile: We provide recruiting services for a select group of companies which do good and make money. We help place people that are at the perfect intersection of skills and mission. As a result, the people we place help accelerate and transform the companies we work with.We post only a small fraction of the positions that we are currently hiring for. For access to our full client list and current vacancies please submit your information to our database and we will let you know about relevant opportunities. For more steps you can take to get a job that makes money and does good visit 50#URL_a4f4e1699530083692512228c8fb91c60d18db4195498f7ae06b1023984a12fb# a free resource that we developed in partnership with Making Good. #URL_efa716808890feeeb41f82d0dca495aab9c339c961a954bb77ff60829d43e31a# 
Description: DESCRIPTIONAbout Acumen FundAcumen started as an idea. Thirteen years later we have a proven model that combines the best of charity and markets to change the way the world tackles poverty. Acumen is a non-profit venture fund with a vision to help build a world beyond poverty through investing in companies that deliver critical goods and services in water, health, housing, energy, agriculture, and education; leaders who are paving the way for new approaches to fighting poverty; and the spread of ideas that will give the world the knowledge and the understanding to create a world beyond poverty. Acumen has invested more than $88 million of patient capital in more than 80 mission-driven businesses in South Asia, East Africa and West Africa that have collectively served more than 100 million customers. We have teams on the ground in India, Pakistan, Kenya, Ghana, Colombia, and New York, and we aim to build strong local structures that are deeply interconnected, with shared goals and values, to the global organization ABOUT THE POSITIONExecutive Assistant to the COO The Executive Assistant will support the Chief Operating Officer, primarily responsible for strategic relationship management, communications and logistical support, as well as serving as a key liaison for communication with the global staff, Board of Directors, Acumen Partners, and other members of the Acumen community. JOB DESCRIPTIONScheduling and Meeting Preparation:Arrange and ensure the seamless run of the day to day schedules of the Chief Operating Officer, including ongoing monitoring throughout the day to maintain schedule flowUpdate all essential logistical information (meeting locations, dial in numbers) so that the Chief InnovationOfficer and the Chief Investment Officer, and external parties with whom they are meeting, have complete and accurate information, including booking rooms for external and/or confidential meetings and ensuring space is prepared as plannedManage changes that may arise and that shuffle appointments in a way that allows the Chief Operating Officer to be most productiveCoordinate and communicate with senior management and team member schedules to ensure monthly management meetings, weekly check-ins and other internal meetings Communication:Serve as primary point of contact for the Chief Operating Officer to prioritize and escalate issues on a daily and ongoing basis to maximize the use of their time and resolve issues in advance where possibleReceive inbound calls for the COO, as well as the general Acumen office line and route the calls appropriatelyRespond to email traffic and inbound hard copy mail for the COO in order to stay current on matters concerning them, and update calendars as neededTravel and Logistics:Maintain accurate and essential logistical information for meetings (attendees, location, phone numbers, etc.) in advance of travel and add to necessary calendars (including external parties)When appropriate, work with overseas team members to make sure on-ground logistics (hotel, ground transportation, airport transfer, etc.) are arranged and communicatedUnderstand travel preferences when booking flights, hotels, etc. and check to make sure these preferences are followed when possibleProvide clear and comprehensive travel packs including a detailed travel itinerary, logistical confirmations, diplomatic and/or medical clearance, as well any additional materials requested by the travelerForecast and obtain the appropriate medical documentation, passport pages, and travel visas in advance of international trips (when necessary)Prepare and track expense reports in a timely manner following travelAdministrative Tasks:Maintain a presence at desk in order to efficiently and expediently respond to the immediate needs of the Chief Operating OfficerEnter contacts into Outlook and SalesforceObtain the necessary information and signatures for documents touching the Chief Operating Officer; follow through with tracking to ensure that they are properly processed and/or reach the appropriate partyOther:Act as internal resource and liaison for various operational needs (technology, insurance, security, general office administration, etc.)Function as a backup to the office manager and assume his/her tasks as neededHead various projects as assigned by the Chief Operating OfficerProvide support to other members of the Management team as requested by the Chief Operating Officer 
Requirements: Minimum requirements:Bachelor’s degree (or enrollment in an accredited four-year degree-granting institution)At least two years’ experience in Executive support or equivalent administrative backgroundPermanent authorization to work in the United StatesStrong project management and analytical skills; a demonstrated ability to take primary responsibility for a diverse number of projects and to complete them in a timely manner with limited supervision.Excellent written and oral communication skillsExemplary interpersonal skills and ability to collaborate effectively with culturally diverse staff across geographies, functions and levels of the organization.Proven mastery of Office applications including Outlook, Word, Excel and PowerPoint Preferred qualifications:Ability to manage multiple tasks effectively with frequent interruptions, and to work productively in a fast paced, rapidly growing organizationSomeone who is comfortable, confident, and effective in leadership meetingsComplete discretion with sensitive information, both within the company and externallyCommitment to accuracy, attention to detail and follow-throughCommitment to, and enthusiasm for, the organization’s mission and business model, and respect for our core values: generosity, accountability, humility, audacity, listening, leadership, and respect.Dedication to working within the non-profit sector; strong willingness to affect change with an understanding of challenges often encountered 
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