Office Manager
Location: IE, L, Dublin
Employment type: Full-time
Required experience: Entry level
Required education: Bachelor's Degree
Industry: Internet
Function: Administrative
Company profile: Intercom (#URL_cb674f93cbcd215a3a0a57a8615a565545949eead8adbbc73307c26d6a6af81b#) is a simple, personal messaging service for businesses and their customers. It provides a single, integrated platform for the whole company to use for support, marketing, product, sales communication and more.We’re on a mission to make web and mobile business personal. We believe that the future of customer communication requires not increasingly complex, impersonal point solutions, but rather a simple, seamless platform that applies innovations found in consumer services like Facebook and WhatsApp.Founded in late 2011, Intercom has raised over $30 million in venture capital and is backed by leading investors, The Social+Capital Partnership and Bessemer Venture Partners. Intercom has been adopted by thousands of businesses, including Heroku, Hootsuite, Rackspace, Yahoo! and Perfect Audience. Our customers love the product: #URL_18cc302f4e0f1dac521853b2a6ae109ebbe44c6130d31eb0413535ba71e2f42f#We like big thinkers with small egos who believe in our goal to build a uniquely impactful, long-lasting tech company. Our vision is to fundamentally change forever how Internet businesses and their customers communicate.
Description: About the roleIntercom is a young, fast-paced, rapidly-growing tech startup based in San Francisco, California. Founded in August 2011, we’ve grown an engineering office in Dublin. It currently holds 35. In 2014, we're moving into a larger office to accommodate a team of up to 100. This is an exciting time for our company, and we need a sharp, professional, ambitious Office Manager to facilitate the productivity and growth of our Dublin office.This is a demanding and challenging position. Our Office Manager will be running and taking ownership of a professional office that provides an excellent working environment for all in it. Among other things, this includes:Coordinate daily catered breakfasts, lunches and dinners for the team,Maintain a healthy variety of snacks and drinks at all times, paying close attention to what the team likes and needs, avoiding snack boredom,Interface with property management, and all office service providers, to keep the office in pristine condition at all times (think internet, electricity, cleaning/trash, and maintenance services)Maintain the availability, organization and accessibility of office and company supplies,Anticipate office needs and be proactive about fulfilling them,Own the condition of the office at all times, making sure it is always tidy, professional, presentable and clutter-freeHandle all deliveries and mail, including frequent mail scanning and occasional shipments to San FranciscoWarmly and professionally greet office visitors,Welcome and help to onboard new employees by making sure they are ready to go on their first day,Diligently attend to some minor administrative work, including gathering receipts, helping with payroll and health insurance for the team, travel coordination and schedulingOur Office Manager will be an extremely important member of our team. Every one of us takes our responsibilities very seriously. Intercom has immense potential, and we do not intend to take this opportunity for granted - thus, we've got a company mindset of perpetual urgency. We work at a fast pace. We would expect no less from you in this role.This is a full-time position. You must be available and willing to occasionally work and answer e-mails in the evening, within reason (note that San Francisco is 8 hours behind Dublin), and be available on weekends from time-to-time, when required.
Requirements: You must:Be highly ambitious, self-directed, and organized,Be extremely detail-oriented, willing and able to notice and address the subtleties of a growing office,Be experienced with Google services like gmail, google calendar & google drive,Be experienced with Apple computers and iPhones,Have excellent communication skills: write and speak confidently, concisely, and clearly,Be hospitable, warm and personable,Be fluent in English,Be extremely familiar with Dublin city,Have a Bachelor's degree.
Benefits: Benefits include a competitive salary, stock options in Intercom, covered individual health insurance, and 3 meals a day.#URL_20af2fe8ac053b6b00899f54194d05671b21a09a25c94a4ed32a6295bb64d21b#
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