Executive Administrator / Office Manager 
Location: US, MA, Cambridge
Employment type: Full-time
Required education: Associate Degree
Industry: Information Technology and Services
Function: Administrative
Company profile: Pioneering advanced analytics vendor RapidMiner is redefining how business analysts use Big Data to predict the future. With an open source heritage, RapidMiner is one of today’s most widely known and used predictive analytics platforms, providing powerful solutions for a wide variety of industries.
Description: Job Description RapidMiner is seeking an individual for our Cambridge, MA office who is passionate about organization and effective planning in the fast-paced environment of a growing start-up company. The Executive Administrator / Office Manager will partner with the functional areas of the company in order to ensure that all administrative requirements are being met. This role will also serve as an ambassador for the company to all clients, investors and board members. Role and Responsibilities The EA/OM will be responsible for scheduling and calendar management, logistics and event planning, vendor management and additional administrative and support functions. The Executive Assistant provides support in calendar management and travel planning of the senior executives. This position will assist with facilities coordination, office supplies and kitchen management, and the like. The individual in this role will require the ability to take on special projects, as assigned, at times working independently while maintaining a high degree of confidentiality and use of experience / judgment to plan and accomplish goals.  Additional responsibilities may include human resources, facilities management, purchasing, new hire and intern orientation, contracts management, event planning and budgeting.
Requirements: Qualifications / Requirements The ideal candidate will have experience in a busy administrative role, have a flexible attitude, understand confidentiality and discretion, exercise good judgment in a variety of situations, be comfortable with multitasking and thrive in a high energy entrepreneurial culture. This person must be able to fully engage in the team’s activities, anticipate needs and help create solutions. As an employee within a small company, you must be willing to wear many hats and change gears frequently. In addition, the individual must have the following:Associate’s Degree4+ years of executive administrative experience supporting senior level executives and working as an office managerExcellent spoken and written communication skills, possessing a positive attitude and a highly motivated personalityAbility to work independently on projects and tasksManage and execute multiple workflows and projects going on at the same time.Exceptional attention to detail as to not miss deadlines, accurately execute tasks and follow-through with commitments / obligationsProven experience with Microsoft Office (Word, Excel, and PowerPoint)Be open and welcome challenge to take on any task – no job too small, no task too big – for the success of the companyProvide a receptive line of communication between customers, staff and senior management, by receiving and resolving telephone calls from enquiries to urgent issues from senior Company executivesSchedule meetings, maintain daily schedules, and coordinate with cross-organizational Management and/or administrators on operation, program and project issues as necessaryExecute all time-sensitive demands associated with dissemination of critical company news to key constituencies, including employees, analysts, customers and Board membersClearly understand and maintain full discretion and confidentiality with information.
Benefits: RapidMiner is an Equal Opportunity Employer.We offer competitive salaries and excellent benefits.
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