Facilities Coordinator 
Location: US, CA, Newark
Employment type: Full-time
Required experience: Associate
Required education: High School or equivalent
Industry: Computer Hardware
Function: Management
Company profile: Novitex Enterprise Solutions, formerly Pitney Bowes Management Services, delivers innovative document and communications management solutions that help companies around the world drive business process efficiencies, increase productivity, reduce costs and improve customer satisfaction. For almost 30 years, clients have turned to us to integrate and optimize their enterprise-wide business processes to empower employees, increase productivity and maximize results. As a trusted partner, we continually focus on delivering secure, technology-enabled document and communications solutions that improve our clients' work processes, enhance their customer interactions and drive growth.
Description: The Facilities Coordinator will be located in Newark, CA.  The right candidate will be an integral part of our talented team, supporting our continued growth.Responsibilities:Coordination of day-to-day tasks, special projects, and general administration.General Facilities support and task coordinationProactive approach to building needs and upkeepPoint person for coordinating schedules with vendors, end-users, Security and Customer internal resources.The Facilities Coordinator will be available from 7am-4pm, Monday through Friday local time, excluding Customer holidays.General administration including, filing, cube and office signage, employee communications, floor plan updates, etc.Management of Customer ticket system coordination and delegation.Coordinate and/or escort 3rd party vendors as needed Notify Security of scheduled onsite visits by 3rd party vendors.Coordinate with building Landlord as needed and utilize BMR (Help Desk System) system to submit work required for building.Coordinate schedules with multiple vendors and internal resources as needed.LifeSize (Video Conferencing System) meeting backup coordinator and installation coordinator.Company meeting and setup coordination.Coordinate internal office space moves/adds/changes.Contact 3rd party resources for relocation of furniture and electronics. Follow-up on tasks and projects to insure they are completed.Minimal domestic travel for satellite locations.Creates, manages, and tracks Purchase Orders and invoices against an approved budget.Produce Inventory and Measurements ReportingEssential functions of position require:Lifting up to 75 poundsStanding for long periods of time ( possibly entire shift)Significant walking 
Requirements: Required Qualifications: Minimum of three years customer service related experience preferred.Demonstrated knowledge and experience in a related functional area preferred.High School Diploma or equivalent (GED) required, College degree preferredMinimum 1 year supervisory experience, 3 years preferredComputer skills a must – email, Microsoft Office, instant messaging and multiple inventory software programs will be used on a daily basis.Able to effectively communicate in writing and verbally with clients and company personnel.Planning and organization skills.Excellent attendance.Customer service, people oriented.Able to effectively work independently or in a team environment.Basic mathematical knowledge.Demonstrate competency in performing required tasks.Demonstrate proficiency in operation of related equipment.High level of accuracy is critical, attention to detail.May be required to work flexible hours.
Fraudulent: 0