Finance & Admin Coordinator 
Location: CA, ON, Toronto
Department: Finance
Employment type: Full-time
Required experience: Associate
Industry: Computer Software
Function: Finance
Company profile: Vend is looking for some awesome new talent to come join us. You'll be working in an awesome team doing awesome things, and generally being awesome.Learn about us on our blog, or meet the team on Twitter, Facebook, LinkedInAwesome SpaceOur brand new Auckland office space is located on Nuffield Street in Newmarket, surrounded by our customers and the industry we love. It is huge, open, and shiny new with great meeting room spaces, casual working environments and plenty of space to host awesome events. We don't do cubicles, just plenty of space, whiteboards and meetings rooms. We also have a great cafe/retail space with our very own Front of House Manager taking care of our visitors and fellow Venders. Like Auckland our Melbourne office is surrounded by retail. It's a great wee space equipped with tiny houses and some awesome cardboard cutout animals.Our Toronto office is located right in the heart of downtown retail district. Like Melbourne and Auckland there's a great vibe with great coffee, boutique stores and some of the greatest restaurants in the city. Our SoMa office in San Francisco is located in the middle of the SF tech scene, just a (Biz) stone's throw from Twitter.The EnvironmentWe want you to be at the top of your game. You can wear whatever clothing you like, start work late in the morning, take breaks whenever you want and generally work the way you want to work. Who we're looking forVend is looking for people to push the boundaries. We are a hard working professional team with a wicked sense of humour, and we are looking for people who thrive in a collaborative open environment. We want passionate, hard working, talented individuals that want to lead in their field.
Description: Just in case this is the first time you’ve visited our website, Vend is an award winning web based point of sale software for retail. We’re chucking out crusty old cash registers and replacing them with iPads, touch screens and beautiful software, all of this to make life easier for our retailers. Vend is a fast-growing tech start-up, since launching in 2010 we’ve now got 12,000+ customers all over the world with more than 190 employees shared between our Auckland, Melbourne, Toronto, Berlin, London & San Francisco offices.The Finance team is all about helping Vend scale effectively and awesomely. They are a world-class team serving the business globally from Auckland but now it’s time to add someone finance-y in our fabulous Toronto office to help us scale our North American business. It’s also important that this person works well in a tight knit team and is comfortable and confident being part of a larger finance group outside of Toronto. You will totally be happy to pitch in and do what is needed to get shit done on time!  It should come as no surprise that your main responsibilities as a Finance & Admin Coordinator will be:Bank recsAccounts payablePayrollMonth endAdministration Event coordination Other awesome stuff!
Requirements: To kick ass at this role you will:Reconcile the bank accounts, and company credit cards daily and ensure spend is in line with Vend policyManage the Accounts Payable function by processing invoices for payment, as well as staff expensesBecome besties with our external payroll provider and facilitate and maintain our monthly payroll. (so our VENDers can get paid on time)Stay on top of sales commission calculations and liaise with payroll provider to process paymentBe a rockstar at balancing sheet recs and maintaining the fixed asset registerYou live and breathe admin stuff! You enjoy ordering stationary, business cards, arranging courier deliveries, taking care of the fruit/milk order for the office, etc.You’re a roll-up-the-sleeves and help wherever/whenever you can type, i.e.: coordinating any possible office moves and ensuring no one is left behind! As Vend grows, so do our events! We’ll be hosting meet ups, workshops and events and we need you to help us organize all the logistics of it. (we promise they’re super fun!)Like change, lots of change!Have absolutely mental attention to detailsMay even have some background in retail (because we LOVE retail)Has awesome Excel skills (goes without saying really)Will fit in with the Vend culture and values 
Benefits: What can you expect from us?We have an open culture where we openly share our results and where your input is truly valued.We'll have a great environment for you to work in and grow the team.We work hard but we also have a lot of fun at work!Work-life balance or "blend" as we like to call it.  We know you have a life outside of work and at Vend you can have a life inside work too.Utilize all your talents. Not just the ones written in your job description. We welcome all of you at work. We don’t want you to leave your personality at the door.If you’re interested in joining one of NZ’s (and the world's, IMHO) most exciting companies, Best Workplaces and obviously the most fun and hard working environments around we’d love to hear from you.Get in touch, apply now, hit that button, get it done and come have a chat with us. We can’t wait to hear from you!
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