Full-Time Recruiting & Administrative Assistant
Location: US, OR, Portland
Employment type: Full-time
Required experience: Associate
Required education: High School or equivalent
Industry: Civic & Social Organization
Function: Administrative
Company profile: United Cerebral Palsy of Oregon & SW Washington (UCP) supports adults with all kinds of developmental disabilities (not just cerebral palsy), so that they can live the life of their dreams.We're growing, so you will see lots of exciting job openings in the next few months!WHY WORK FOR UCP?As an employee of UCP, you'll be proud of the work you do, every day! Our employees assist the people we support to live independently in their own homes and apartments, find and keep their dream jobs, make community connections, serve as their own advocates, and make their own choices. You'll get the chance to work for one of the 100 Best Non-Profit Employers in Oregon. We're fun and flexible, and there's plenty of room for advancement and growth.
Description: United Cerebral Palsy of Oregon & SW Washington (UCP) provides supports to children and adults who experience all kinds of disabilities, assisting them to live the life of their dreams. We’re one of the 100 Best Non-Profit Employers in Oregon.UCP is currently seeking a Full-Time Recruiting & Brokerage Administrative Assistant. This is an exciting, professional-level job with lots of variety and independence.As the Recruiting & Brokerage Administrative Assistant, you will spend half your time supporting our Recruiter. You will:Provide assistance with clerical tasks such as filing, shredding, scanning, scheduling, and drafting correspondence.Coordinate the opening and closing of job ads (including simple HTML).Perform data entry in our databases and applicant tracking software, generating reports as needed.Respond to applicant enquiries, and provide status updates.Coordinate pre-hire paperwork and screening, including creating hire letters and other paperwork, conducting new hire meetings, conducting criminal history checks, and scheduling physicals and drug screens.Follow up to ensure that all documentation is in place in a timely fashion. The other half of your time will be spent assisting our support services brokerage (a department that provides caseload management services to adults who experience disabilities). You will:Provide administrative support with shredding, scanning, organization, word processing, data entry, mailings, and special projects.Manage a central email inbox, routing inquiries appropriately.Print invoices and timesheets.Maintain computerized and hard copy files in a neat and orderly manner.  Manage confidential information appropriately. The ideal candidate will be self-aware, communicative, creative, and detail-oriented. He or she will be adept at creating systems and solving problems on the fly, with the ability to work both independently and as part of a team.HOURS AND WORK ENVIRONMENT:This is a 40 hour a week job. The schedule is flexible between 7am-6pm, Mondays-Fridays. Occasional schedule changes will be required and occasional additional hours may be assigned.This position will work from our office near NE 102nd Avenue & Burnside, with occasional travel in the Portland metro area for meetings or errands. TO APPLY:No phone calls, please.Submit a cover letter and resume via this webpage.The deadline to apply is Tuesday, November 25th at 8am.UCP is an Equal Opportunity Employer, and actively seeks applicants from diverse backgrounds.Learn more about us by visiting #URL_2b35257099321dacb52af707d4a6bdf5dd187d81d6bfd24398f0e5b68a6727a7#.
Requirements: Two years of experience performing administrative duties, including: maintaining and organizing files; maintaining databases; and proficient use of Microsoft Office suite (including Word and Excel).Demonstrated ability to provide excellent customer service (in person and over the phone) with diverse populations, such as co-workers, clients and members of the public.Demonstrated ability to organize and prioritize.Demonstrated ability to work with minimal supervision, and to make decisions as necessary when supervisor is not available.Ability to be approved to perform criminal history checks on job applicants (via the Oregon Department of Human Services Background Check Unit).Type a minimum of 25-30 words per minute.Able to drive on the job, which requires that you have a reliable car, at least 3 years of driving experience, and a relatively clean driving record.High school diploma or GED.At least 21 years old (a requirement of our auto insurance program).Able to pass our background check, which includes a reference check, a drug test (including marijuana), and a criminal history check.
Benefits: The wage for this non-exempt position is $11-13 per hour (depending on experience), with a 5% increase after successful completion of 90-day Trial Service Period.Excellent medical, vision, prescription, and alternative care coverage for employee, spouse/domestic partner, and dependents.401k plan with up to 3% company match.Three weeks of paid time off in the first year, with an additional day off granted after each of your first 5 years at UCP.8 annual paid holidays off.
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