Estimating Admin
Location: US, TX, Fort Worth
Department: Estimating
Employment type: Full-time
Required experience: Associate
Required education: High School or equivalent
Industry: Construction
Function: Administrative
Company profile: Founded in 1974 in Canada, and in 1985 in the U.S. as a specialty engineering and contracting company, Landmark works throughout North America, with principal offices in Dallas/Fort Worth, Toronto, and Chicago.  We are committed to growth through leveraging our core competencies in planning, engineering and construction excellence, cooperative project execution, and client service with expansion into new markets involving water, energy, and the environment.
Description: The Estimating Admin will perform administrative functions in support of the sales and estimating areas of Landmark’s water division. The Estimating Admin should be highly competent in administrative functions and have prior experience in a similar position. Primary Result AreasPerform preliminary review of construction project contract documents; Provide support to the estimating and sales departments by identifying requirements and prepares project specific work approach including timelines for completion of specific tasks.Gather, organize, and interpret data from multiple internal sources used to prepare bid submissions – insurance, financial, project history, personnel lists, etc.Identify discrepancies in bidding documents and communicate with issuer for clarification.Gather and distribute weekly plan holders’ lists for projects out for bid.Compile, review, and submit project specific surety and insurance requirements.Prepare bid submission forms and necessary attachments.Coordinate bid package completion and delivery.Provide administrative support for Estimating and Sales Departments.Update project files in CRM and other tracking software during bid package preparation and post bid. Secondary Result AreasOversee the proposal development process to provide high-quality bids on time and in an organized fashion.Support department efforts to solicit subcontractor quotes from multiple sources.  Tracks and documents supplier and subcontractor quotes. 
Requirements: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Required QualificationsHigh school diploma or general education degree (GED)Proficient personal computer skills including electronic mail, record keeping, routine database activity, word processing, spreadsheet, graphics, etc.Minimum two years municipal bid experience.Minimum of 5 years of similar administrative experience.Highly organized and detail oriented; Deadline driven; Strong written and verbal communicator/ negotiator.Experience reading and interpreting specifications and drawings; Logistics, planning, and communications; Process driven.  Desired QualificationsExperience with Design/Build Proposals.Experience with Qualifications or Procurement.Working knowledge of Publisher or other software suited to proposal development.Experience as a paralegal.Minimum five years municipal bid experience. Physical RequirementsThe physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the job.Sedentary physical activity performing non-strenuous daily activities of an administrative nature.Light physical activity performing non-strenuous daily activities of an administrative nature. Mental RequirementsLanguage Skills: Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals. Ability to write routine reports and correspondence. Ability to speak effectively before groups of customers or employees of organization.Mathematic Skills: Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals. Ability to compute rate, ratio, and percent and to draw and interpret bar graphs.Reasoning Ability: Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form. Ability to deal with problems involving several concrete variables in standardized situations. Work EnvironmentThe work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.Well-lighted, heated and/or air-conditioned indoor office setting with adequate ventilationModerate noise (examples: business office with computers and printers, light traffic) CompetenciesTo perform the job successfully an individual should demonstrate the following competencies.Problem Solving and Innovation: Works well alone and in groups to identify and resolve problems in a timely manner; Meets challenges with resourcefulness and generates suggestions for improving work; Exhibits sound and accurate judgment.Organizational Support: Follows all policies and procedures; Supports organization's goals and values; Completes administrative tasks correctly and on time.Planning/Organizing: Uses time efficiently; sets goals and objectives; Develops realistic action plans; Completes administrative duties to facilitate accounting, payroll, and HR departments; Collaborates with Company management on special projects involving construction methods and processes to improve the safety, quality, and efficiency of the organization.Communication: Listens and gets clarification; Responds well to questions; participates in meetings and demonstrates group discussion skills; Writes clearly and informatively; Reads and interprets written information effectively; Presents numerical data effectively.Self-Management: Assess own strengths and weaknesses; Strives to continuously build knowledge and skills; Demonstrates persistence and overcomes obstacles; Seeks increased responsibilities and volunteers readily; Shares expertise with others; Asks for and offers help when needed.Attendance/Dependability/Flexibility: Consistently at work and meetings on time; Takes responsibility for own actions; Commits to long hours of work when necessary to reach goals; Follows manager’s directions; Keeps commitments and completes tasks on time; Ensures work responsibilities are covered when absent; Deals effectively with frequent delays, unexpected events and changes in/or approaches/methods to best fit the situation.Quality/Cost Management: Meets productivity standards and completes work in timely manner; Looks for ways to improve and promote safety and quality; Monitors own work to ensure quality, accuracy and thoroughness; conserves organizational resources.Interpersonal Skills/Professionalism: Focuses on solving conflict, not blaming; Maintains confidentiality; Keeps emotions under control; Reacts well under pressure; Interacts with managers and peers in a professional manner.Teamwork: Exhibits objectivity and openness to others' views; Gives and welcomes feedback; Treats fellow employees with respect; Contributes to building a positive team spirit; Shows respect and sensitivity for others; Includes employees in planning, decision making, and process improvement. EOE/AA - M/F/Vet/Disability Landmark Structures I, L.P. is an Equal Opportunity EmployerThe Statements herein are intended to describe the general nature and levels of work performed by employees, but are not a complete list of responsibilities, duties and skills required of personnel so classified. Furthermore, they do not establish a contract for employment and are subject to change at the discretion of the employer.
Benefits: Base, Bonus, Retirement, Time Off, Medical, Dental, Vision, Life, AD&D, LTD
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