Executive Assistants
Location: US, CA, San Mateo
Employment type: Full-time
Required experience: Associate
Required education: Bachelor's Degree
Industry: Consumer Electronics
Function: Administrative
Company profile: Tile is one of the most successful crowd-funded campaigns in history and is building the world’s largest lost and found. Tile uses a "sharing economy" model to help people simplify their lives and save time by being able to know the location of their most valuable things at any time. Currently available in 32 countries, Tile continues to bring best-in-class performance in lost and found technology to its growing community of users. Tile is based in San Mateo, California, and we’re looking for more superstars to join our fast growing and venture backed team. You can learn more at #URL_6cfb2b10493b708c723bdd5df9fea83934769d593ea2e2916cc7dc1cd8c6db88#.
Description: The RoleHere at Tile Inc., we are looking for an Executive Assistant for our co-founders. This position will be responsible for handling a wide array of team driven tasks but not limited to, managing schedules, priorities, domestic and international travel, meetings and other related events planning and execution. This individual must be able to effectively communicate directly with respective staff, vendors and executives, as well as able to operate independently with limited to no supervision while remaining flexible at all times. The candidate who will be highly qualified for this position possesses the following: excellent interpersonal and communication skills, pay high attention to detail, able to work in a fast-paced environment, flexible, able to multi-task, action-oriented, and able to work independently.ResponsibilitiesAvailable early and late hours of the dayMaintain executives’ workflow; keep track of schedules and deadlinesFollow up with Tile team members on projects, deadlines, and milestonesKeep track of items/tasks other employees are responsible forEnsure all staff reporting to executives are not bottlenecked by decisions from execsManage executive calendars, plan and schedule meetings/appointmentsScreen incoming emails and phone callsTake notes during meetings and callsTranscribe written notes to digitalPull important action items from meetings and/or meeting notesWelcome guests by greeting them, in person or on the telephoneGreet meeting attendees and offer/serve coffee, water, snacks, etc.Make travel and guest arrangementsEnsure records are kept in an organized and readily accessible mannerWork with legal for execution follow-upsCreate expense reportsMaintain confidential informationOrganize emails (prepare drafts, flag important emails and bring to executive attention)Scan and organize files/folders on our shared file system (Box)Run errands out of the office (coffee runs, grab breakfast/lunch, post office, etc.)
Requirements: Bachelor’s degreeWorking knowledge of general business administration practices and proceduresExperience in a fast paced, high growth environmentFlexible and willing to handle an ever changing work environmentAbility to handle sensitive/confidential situations or documentsAcute attention to accuracy and detail in all aspects of responsibilitiesProficient administrative writing skillsAbility to multitask and work independentlyAbility to handle extensive schedulingResourceful in finding informationDemonstrates the following traits: dependability, accountability, and reliabilityHas great time management skillsExtremely organizedGreat problem solving skillsPositive attitude
Benefits: Own equity in the company. Every employee is a stakeholder in our future.Work with talented, collaborative, and friendly people who love what they do.Participate in company wide events such as team lunches and outingsOn-site gym accessUnlimited vacation daysReceive the benefits of comprehensive health insurance, dental insurance, and vision insurance, 401K, and pre-tax commuter deduction.
Fraudulent: 0