Legal Administrative Assistant Job in Orange County
Location: US, CA, Orange County
Department: Legal
Description: A company has a job opportunity in their Orange County office for a Legal Administrative Assistant. The ideal candidate will have 3+ years of administrative experience, preferably in the pharmaceutical or medical device industry of in-house corporate legal department or law firm. Candidate must possess the following: strong interpersonal and organizational skills, be detail-oriented and have the ability to prioritize and manage workload. Candidate must also be able to work independently as well as part of a team. Take advantage of the opportunity to work at a company. In order to be considered, applicants MUST have a Bachelor’s degree and have three + years of prior, stable experience. This is a time sensitive opportunity so please apply with availability information.
Requirements: • Bachelor’s Degree • Assists and provides administrative support to Compliance, Legal and IP departments which includes: • Preparation of invoices, reports, memos, letters and other documents using word processes, spreadsheet, database or presentation software • Read and analyze incoming memos, submissions and reports to determine their significance and plan their distribution • Open, sort and distribute incoming correspondence, including faxes, email and mail • File and retrieve corporate and legal and compliance documents, records, and reports • Prepare responses to correspondence containing routine inquiries • Prepare expense reports • Make travel arrangements including booking flights, reserving hotel rooms and arranging for any transportation to and from the airport and hotel • Liaison with internal and external contacts • Operate office equipment and manage office supplies • Performs complete and accurate data entry in databases and systems used by the Compliance Department • Performs complete and accurate data entry in databases and systems used by the Legal Department • Proactively manage and maintain calendars and organize meetings including organizing all meeting details (video conference, agenda, minutes, materials, conference rooms, etc.) • Maintains files, forms and database information for the Compliance Department • Filters through requests independently and follows through on behalf of managers, when necessary • Maintains and tracks timelines for compliance projects • Maintains and tracks timelines for legal projects • Completes ad hoc administrative requests in a timely and thorough manner • Managing the contracts database which includes, reviewing contracts for completeness, and accuracy, uploading documents, providing contract documents to internal clients • Collaborating with internal clients to ensure that contract documentation is accurate • Provide education and guidance to cross function teams regarding contracts and the contracts process • Monitor compliance with contracts process Skills and Qualifications • 3+ years of administrative experience, preferably in the pharmaceutical or medical device industry of in-house corporate legal department or law firm • Demonstrated ability to communicate and collaborate across the organization at multiple levels • Demonstrated planning & organization skills • Demonstrates professionalism • Knowledge and experience of relevant software applications - spreadsheets, word processing, and database management • Excellent written and oral communication • Detail-oriented with the ability to multi-task and meet deadlines • Ability to develop and maintain record keeping systems and procedures • Excellence in managing and imparting confidential information appropriately • Adapts well to changing plans and priorities • Demonstrates sound judgment and ability to reach decisions independently; focused on understanding the bigger picture, i.e., results oriented, rather than task oriented • Ability to work independently and assume additional responsibilities as required • Maintains focus with sense of urgency, while upholding respect for others • Strong computer skills (MS Office Suite, Excel, Power Point); SharePoint experience a plus • Careful attention to detail • Excellence in managing and imparting confidential information appropriately Job Snapshot Base Pay DOE Employment Type Full Time Job Type Legal, Legal Admin Education Bachelor’s Degree Experience 3+ years Manages Others No Relocation No Industry Legal Required Travel Not Specified
Benefits: About Special Counsel At Special Counsel, we are the nation’s leading provider of legal staffing services. Since 1987, America’s most respected law firms and corporations have looked to us again and again for the very best talent, giving us access to more premier career opportunities than anyone else. Your expertise makes you valuable, and that’s why we offer a competitive salary and a wide range of benefits, including group medical, dental and vision insurance, 401(k), referral bonuses and more. We also offer career guidance and ongoing support to help you flourish. Become a part of our winning team. Apply today or contact your local Special Counsel office to learn more.
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