Executive Assistant
Location: US, MA, Boston
Department: DiMella | Vineburgh Team
Employment type: Full-time
Required experience: Not Applicable
Required education: Bachelor's Degree
Industry: Real Estate
Function: Administrative
Description: The Vineburgh|DiMella Team at Charlesgate Realty Group is seeking a smart, organized, and passionate real estate executive assistant to report directly to the owners and be a vital team member to support the owners administratively, help drive business growth, and support our clients with excellent service and hospitality.Are you meticulously organized and notice the details, yet still able to see the big picture?Are you goal oriented and willing to do what it takes to support a team to hit their goals?This opportunity might be for you!You’ll play a key role directly supporting firm owners Michael DiMella and PT Vineburgh to expand team business, help grow the firm, and effectively serve clients. We’re looking for someone who is passionate about real estate and is a true supporting leader. You must be extremely organized, a self starter, and a fast learner.Real estate experience is important. You either have your real estate license or have worked in a support role in a real estate firm. If you don’t have real estate experience, you’ll have to prove why it doesn’t matter. You’ll be the primary contact point for clients and incoming leads. You should be very comfortable communicating on the phone about the real estate process and the market. Managing real estate transactions from initial inquiry to closing and beyond is a large part of this role. You’ll be communicating regularly with buyer and seller clients to coordinate the entire sales process from updating marketing, scheduling showings & inspections, managing files & e-signatures, monitoring outside vendors like lenders and attorneys, and monitoring deadlines are all in a typical day’s work.If you don’t have a real estate license yet, we’ll help you get it, but you must prove why you’re a fit for this role.There is potential for this job to grow into a management position over time and be responsible for hiring, training, and leading additional team members in the future as the business expands.The ideal candidate should have a B.A or other university degree and have 2+ years experience in an assistant/support capacity (or be able to prove why either doesn't matter).You must be the type of person who…is vigilantly organized and process drivennotices an error and fixes it right awaydiscovers a better way to perform a task and creates a process you and others can easily followis eager to adopt and use technology tools & apps to be more productiveis vigilant about neatness and helping others be more neat and organizedhas an excellent organizational system and knows how to find anything quicklyis comfortable doing any task, big or small, to get the job done and help grow the businessis an excellent communicator and is comfortable speaking with and writing to clientshas extremely high standards and is committed to completing tasks the right waycan easily work on multiple projects and deadlines simultaneously but can focus on the task at hand without being distractedis deeply committed to being a team player and supporting the firm and the team leaders to hit goalsis extremely friendly and makes friends easilycan handle all types of personalities and does not rattle easily if a situation becomes stressfulis adaptable and flexible to change as your role grows
Requirements: Duties & Responsibilities (examples of but not limited to…)Assistant duties to the owners:email and calendar supportappropriately handling and routing incoming communications (calls, emails, inbox support)travel planningReal estate sales support duties to service firm clients:support clients for the entire life cycle of a transaction from on boarding to transaction management to closing managementschedule showings with buyers and other real estate professionals, with special attention to timely response timesrespond by phone and email to assist inbound leads & inquiriesperform property showings and learn the details and key sales elements of any company listingMarketing duties to help grow the business:develop and maintain client follow up systemcreate, write and post social media updatescreate, write and send email newslettersedit/organize/ghostwrite and post blog and other news articlesupdate client and property databasesOrganizational dutiescreating, implementing, and scaling systems & processes the team needs to growbuild and manage buyer and seller systems
Fraudulent: 0