Integrated Project Manager (3 month contract)
Location: CA, ON, Toronto
Employment type: Contract
Required experience: Associate
Industry: Marketing and Advertising
Function: Project Management
Company profile: We believe clients need a business partner who gets their business, gets the uniqueness of their culture and gets their brand. A partner who can create BIG revenue generating ideas, and in the same day, execute the minutiae of experiential programs flawlessly. We are TraffikGroup. A different kind of company. A different agency experience.Thanks for visiting our Job Board. Please review our open positions and apply to the positions that match your qualifications.
Description: The integrated project manager (IPM) is an internal role responsible for managing assigned client projects throughout the creative process from inception through to completion, striving to achieve the highest quality of work while managing timelines and budgets.As an internal role, the IPM collaborates with the account team and the agency creative, digital and production teams. The integrated project manager smoothly manages projects covering all program deliverables ensuring all departments are kept up to date and external suppliers are managed where necessary. This role provides internal stakeholders, with the appropriate information for them to create client facing work that creates a wow-factor.Responsibilities:Drive projects forward, maintaining ownership of each, and feeding back information to the stakeholders at every stage. Attend all project kick off and status meetings (mandatory)Confirm the scope of each project, and then prioritize tasks to ensure all projects are well organized and completed efficiently whilst allowing flexibility Build, manage and maintain internal project schedules ensuring project / program deadlines are metEnsure timely issuance of all documentation: project initiations, creative briefs, estimates, timelines, meeting summaries, and status and budget reportsUse available tools to assign work to the appropriate people Monitor workflow on assigned projects, across multiple disciplines, interacting with creative, account management, finance, digital and production departments and external suppliers where required to implement efficient project plansMonitor project teams with a goal of a balance of quality, creativity and financial responsibility. Flag any potential issues to the appropriate parties. Uphold the integrity of the agency process, providing push back when necessaryUpholding high internal communication and reporting, which includes but is not limited to percentage of scope, quantity and percentage of budges spent, always staying ahead of the current status.Financial accountability for all allocated projects – accurately estimating hours, compiling timing plans, keeping track of expenditure and reconciling costs upon completion. When projects and programs are approaching budget, report to the account team, whose responsibility it is to solve the problem.Answering questions: Not necessarily having the answers, but connecting the people that have the answers to the people who have the questionsSupport and guide Junior Integrated Project Managers and freelance resourcesOther duties as required
Requirements: 2-3 years of Project Management experience in an agency settingWorking towards a project management certificate is an asset but not a requirementCompetencies in both PC and Mac based environments including Excel, Word and PowerPointThorough understanding of the planning, creative and production processesExperience in digital is an asset but not a requirementIdeal Candidate Will Possess:A sense of humourExcellent project management skillsSuperior time management skills Strong organizational skills Exceptional personal time management, you must be able to own your day with minimum inputSharp attention to detailDemonstrated excellence in verbal and written communication Ability to work under high pressure and to tight deadlinesCreative thinking and problem solving skills, exhibiting initiative and a take-charge attitude A proactive work ethic - gathering the necessary information to plan and implement each projectAbility to think clearly under pressure, remaining flexible and managing challenging deadlines / stressful situations with confidenceAbility to handle multiple tasks, keeping accurate and detailed records for every project and being financially astuteA positive approach : a team player with a ‘can-do’ attitudePassion
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