Executive Assistant / Office Manager
Location: GB, , Leeds
Employment type: Full-time
Required experience: Mid-Senior level
Required education: Vocational
Industry: Online Media
Function: Management
Company profile: Established on the principles that full time education is not for everyone Spectrum Learning is made up of a team of passionate consultants with the drive for putting people who wish to grow themselves through education whilst working into long term and relevant job roles.We also are official re-sellers for The Institute of Recruiters/ Study Course professional courses in HR Practice, In-House Recruitment and Agency RecruitmentIt is our mission to help anyone wishing to pursue an apprenticeship onto the right qualification and into the right job.We work closely with both the candidate and the employer to ensure when the learner is enrolled they are at the start of a long and successful career.We have great relationships with a number of national training providers to ensure we can cover any apprenticeship available.  
Description: DESCRIPTIONMy clients are worldwide experts in protecting major brands from Social Media and User Generated Content risks. A dynamic organisation, they use cutting edge technologies to deliver high quality and innovative solutions to global brand names in a fast growing market sector. Providing 24/7 moderation across client social media channels, they remove spam, offensive and unsuitable content, alert their clients should a potential PR crisis occur and deliver accurate sentiment analysis.They offer the highest level of brand protection, letting companies focus on delivering a world-class social experience.This role will primarily involve providing assistance to the Exec in a range of activities relating to business affairs and principally the provision of highly efficient, responsive, organised and confidential support to the Exec for the purpose of managing them firmly and keeping them focussed on their priorities!Responsibilities will also encompass effective and successful office management.
Requirements: REQUIREMENTSBe the primary contact point for the ExecFilter all general information, queries, phone calls and invitations to the Exec by arranging, redirecting or taking other appropriate actionAnswer incoming enquiries and direct calls appropriatelyBook travel and accommodation for the Exec on an as and when required basisArrange all meetings and appointments for the Exec, ensuring that prior notice is providedBe comfortable in making challenging and last minute decisions/ amendments and driving things forward to conclusionCo-ordinate and organise all papers, presentations, agenda’s or briefings to ensure that the Exec are fully prepared for all meetings and engagementsOrganise and maintain Exec office calendarsCompile Exec expenditureAct as the representative of the Exec in their absence and make decisions or delegate work appropriatelyHandle sensitive information of a highly confidential nature and assess restrictions and levels of disclosure to others, being completely discreet at all timesDraft correspondence on behalf of the Exec as requiredPrepare reports and produce documents, briefing papers and presentations as requestedManage, prioritise and action where appropriate, incoming emails and post, highlighting urgent correspondence or tasks and communicating these forcefully and effectivelyWelcome all guests and ensure they are well taken care of, including offering drinks and refreshmentsManage office resources and ensure the office is maintained to a high standard
Fraudulent: 0