Accounts Payable Associate
Location: US, TX, Fort Worth
Department: Accounting
Employment type: Full-time
Required experience: Associate
Required education: High School or equivalent
Industry: Construction
Function: Accounting/Auditing
Company profile: Founded in 1974 in Canada, and in 1985 in the U.S. as a specialty engineering and contracting company, Landmark works throughout North America, with principal offices in Dallas/Fort Worth, Toronto, and Chicago.  We are committed to growth through leveraging our core competencies in planning, engineering and construction excellence, cooperative project execution, and client service with expansion into new markets involving water, energy, and the environment.
Description: The Accounts Payable Associate performs general A/P functions in support of internal and external pay applications. The AP Associate should be experienced in accounts payable processing and records management, and be familiar with the function’s tools, systems, and practices.Key Result Areas:Develop account records, update, and maintain security of accounts payable record-keeping system; Perform vendor setups obtaining all required information; Receive and process invoices; Reconcile invoices with purchase orders and receiving documents; Obtain required invoice approvals; Perform data entry of invoice information into account payable system; Identify invoices for payment in each check processing cycle; Receive, review, and process completed IRS W-9 forms.Verify accuracy of vendor pricing; Provide, or verify provided, general ledger/job code; Verify and/or enter applicable sales tax; Provides timely and accurate response to A/P assessments, internal audits, reviews, and reports; Supports administration of vendor and supplier certification programs.Responsible for the maintenance and security of the department’s files and record-keeping procedures; Accountable for filing and maintaining accurate account records; Perform compilation, analysis, and communication of records to authorized persons within the organization.Provide general administrative support to the Accounting department; Prepare correspondence, reports, and presentations; Conduct research, compile information, and prepare statistical reports, analysis, and summaries; Proof and format documents for clarity and accuracy.Responds promptly to customer needs and requests for service and assistance; Assists employees and vendors with inquiry regarding policies and procedures; Interacts with vendors in a positive manner to resolve payment, pricing, invoice documentation, and other issues.EOE/AA - M/F/Vet/DisabilityLandmark Structures I, L.P. is an Equal Opportunity EmployerThe Statements herein are intended to describe the general nature and levels of work performed by employees, but are not a complete list of responsibilities, duties and skills required of personnel so classified. Furthermore, they do not establish a contract for employment and are subject to change at the discretion of the employer.
Requirements: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.Required Qualifications:High school diploma or general education degree (GED). 2 to 5 years of similar experience of progressive responsibility. Demonstrated experience performing accounts payable functions listed in the Key Results Areas of this description. Proficiency in Microsoft Office. Proficiency in accounts payable systems. Physical Requirements: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the job.Sedentary physical activity performing non-strenuous daily activities of an administrative nature. Light physical activity performing non-strenuous daily activities of an administrative nature. Mental Requirements:Language Skills: Ability to read and comprehend simple instructions, short correspondence, and memos. Ability to write simple correspondence. Ability to effectively present information in one-on-one and small group situations to customers, clients, and other employees of the organization. Mathematic Skills: Ability to calculate figures and amounts such as discounts, interest, commissions, proportions, percentages, area, circumference, and volume. Ability to apply concepts of basic algebra and geometry. Reasoning Ability: Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form. Ability to deal with problems involving several concrete variables in standardized situations. Work Environment: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Well-lighted, heated and/or air-conditioned indoor office setting with adequate ventilation.Moderate noise (examples: business office with computers and printers, light traffic). Competencies: To perform the job successfully an individual should demonstrate the following competencies. Problem Solving and Innovation: Works well alone and in groups to identify and resolve problems in a timely manner; meets challenges with resourcefulness and generates suggestions for improving work; exhibits sound and accurate judgment.Organizational Support: Follows all policies and procedures; supports organization's goals and values; completes administrative tasks correctly and on time.Planning/Organizing: Uses time efficiently; sets goals and objectives; develops realistic action plans; completes administrative duties to facilitate accounting, payroll, and HR departments; collaborates with Company management on special projects involving construction methods and processes to improve the safety, quality, and efficiency of the organization; efficiently delegates, organizes or schedules personnel and their tasks.Communication: Listens and gets clarification; responds well to questions; participates in meetings and demonstrates group discussion skills; writes clearly and informatively; reads and interprets written information effectively; presents numerical data effectively.Self-Management: Assess own strengths and weaknesses; strives to continuously build knowledge and skills; demonstrates persistence and overcomes obstacles; seeks increased responsibilities and volunteers readily; shares expertise with others; asks for and offers help when needed.Attendance/Dependability/Flexibility: Consistently at work and meetings on time; takes responsibility for own actions; commits to long hours of work when necessary to reach goals; follows manager’s directions; keeps commitments and completes tasks on time; ensures work responsibilities are covered when absent; deals effectively with frequent delays, unexpected events and changes in/or approaches/methods to best fit the situation.Quality/Cost Management: Meets productivity standards and completes work in timely manner; looks for ways to improve and promote safety and quality; monitors own work to ensure quality, accuracy and thoroughness; conserves organizational resources.Interpersonal Skills/Professionalism: Focuses on solving conflict, not blaming; maintains confidentiality; keeps emotions under control; reacts well under pressure; interacts with managers and peers in a professional manner.Teamwork: Exhibits objectivity and openness to others' views; gives and welcomes feedback; treats fellow employees with respect; contributes to building a positive team spirit; shows respect and sensitivity for others; includes employees in planning, decision making, and process improvement.
Benefits: Base, Bonus, Retirement, Time Off.
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