Executive Administrative Assistant 
Location: US, CT, Stamford
Employment type: Full-time
Required experience: Associate
Required education: High School or equivalent
Industry: Consumer Services
Function: Administrative
Company profile: Novitex Enterprise Solutions, formerly Pitney Bowes Management Services, delivers innovative document and communications management solutions that help companies around the world drive business process efficiencies, increase productivity, reduce costs and improve customer satisfaction. For almost 30 years, clients have turned to us to integrate and optimize their enterprise-wide business processes to empower employees, increase productivity and maximize results. As a trusted partner, we continually focus on delivering secure, technology-enabled document and communications solutions that improve our clients' work processes, enhance their customer interactions and drive growth.
Description: The Executive Administrative Assistant will be based in our Stamford, CT client location.  The ideal candidate will be an integral part of our talented team, supporting our continued growth.Essential Duties and Responsibilities: Provide routine assistance to the Executives which includes, but is not limited to: daily time entry, creating new meetings in the database, drafting letters and other correspondence, creating and updating Contacts in the database, and other logistical support needsMonitor Executives emails to flag action items as requested depending upon the senior manager’s requestOrganize meetings, appointments, conferences, and calls with both internal and external business partners. Coordinate meetings on and off site and assist in the coordination of all necessary materialsPrepare for meetings with external and/or internal attendees; coordinating meeting agendas, presentations, logistics including transportation, meeting rooms/facilities and food service appropriate to those participating in the event;Assist with presentations for client meetings, company communications, articles, speeches, and panel discussions depending upon the senior manager’s request Understand the project that the executive is responsible so they can predict what is neededAnswer and screen route incoming phone calls, responding independently and providing as much client service as possibleManage calendar for the Executives using calendaring database - accept/decline/change meetings; ensure meetings are not double booked, that times are conducive to their professional as well as work needs, include dial-in details an whatever materials are neededArrange travel (domestic and international), prepare itineraries and control travel costs, including air and ground transportation, hotel reservations, out of town events, car rentals and evening events,Prepare Executive travel expense reports using Concur and process Executive’s AMEX card reconciliationCreate and maintain files as neededAssist with the creation including maintain reports/agreementsMaintain contact with Executives using company-issued mobile device or laptop
Requirements: Requirements: Minimum 10 years Executive experienceProficient in Power point, Word, ExcelExcellent verbal and written communication skillsExercises discretion and sound judgment in decision making; maintains confidentialityTrustworthy, professional mindset and the utmost discretionProfessional demeanor, dedicated to quality, quantity and timeliness of resultsExcellent organizational and time management skillsHands on, detail-oriented and organized, prioritizing/time-management skillsDependable, punctual, follows instructions, responds to management direction and solicits feedback to improve performanceAbility to anticipate, work independently and proactively; demonstrates initiativeSelf-motivated with a strong work ethic and eager to take on new challengesAbility to make professional decisions based in accumulated knowledge of position responsibilitiesDemonstrates accuracy and thoroughness; monitors own work to ensure quality 
Fraudulent: 0