Office Manager
Location: US, NY, Brooklyn
Department: Operations
Employment type: Full-time
Required experience: Mid-Senior level
Required education: Bachelor's Degree
Industry: Internet
Function: Administrative
Company profile: AREA 17 is an interactive agency. We take an interdisciplinary approach — blending the practices of design, technology and branding — to create modern interactive systems.We care about the web and its future. It has become a large part of our lives – entering our offices, living rooms and even our pockets. It is changing the way our world operates. We believe the web should be an extension of our daily lives, not a distraction from it. To this end, our mission is to make the web a better place — for work and for life — by delivering solutions that are equally valuable, sustainable and enriching.AREA 17 is located in New York City and Paris, France. We are independently owned and creatively motivated. Learn more
Description: We seek an Office Manager in NYC who has experience working within a design/technology agency or similar environment. In addition to an unflappable disposition, impeccable communication style, and a sense of humor, qualified candidates must be able to gracefully execute multiple roles and activities across two offices.Overview:Reports to — PartnersLocation — Onsite, NYC (Williamsburg, Brooklyn)Salary — Based on experience (Please include salary requirements)Full-time — 40 hrs per week, 9am-6pm (1 hour lunch)Office Duties:Maintain a professional work environment by keeping the office clean and well-organizedMaintain a safe work environment by resolving any safety concerns promptlyMaintain a convivial work environment by encouraging positivity, good spirit and open communicationManage and coordinate cleaning, maintenance and repair contractorsEnsure conference rooms, supply cabinet, kitchen and common areas are clean, organized and fully stockedReview and order office supplies and technologyManage and delegate all office requestsManage and coordinate all company vendor relationshipsWork closely with partners to anticipate office needs and growthOrganize and complete internal offices moves and seating relocationsMain point of contact for (rare) office emergencies, including after hours and weekends.Administrative Duties:Answer phone calls on general company line, and connect to proper partiesGreet clients, guests and interview candidates and make them comfortableAssist team members with general office administration, including mail, shipping, and scanningBook travel including flights, housing and local transportationOrganize and maintain all company files including personnel, contracts and reportsOther Duties:Plan, organize, and promote company events, meetings, meals, happy hours and gatherings.Assist HR manager with various activities such as benefits management, onboarding, offboarding, etc.Assist Financial manager with various activities such as budgeting, expense reports, credit card review, etc.Assist Production manager with project trafficking and reportingUpholding confidentiality of all business, personnel and research mattersMisc. Note:Previously, this position also included company communication such as public relations, newsletters, social media and writing for our blog and website. These activities are no longer part of this role, however if you do have marketing and editorial skills and would like to discuss adjusting the job description to include these duties, we'd be happy to discuss. 
Requirements: Required Skills:1-3 years of office management or administrative experience (or similar)Process and detail-oriented with expert organizational skillsSelf-motivator, dedicated and responsibleComputer savvy, Macintosh experienceImpeccable communication skills (written/verbal)Must be able to think on their feet and adapt to different situation with ease (strong problem-solving ability)Desired Skills:An interest in and understanding of design and the InternetA basic understanding of IT issues (phone lines, software, internet and office equipment)University degree preferred, but not required
Benefits: Generous Health and Dental PackageMetroCard Program (Pre-tax, 50% co-pay)12 vacation daysAll bank holidaysClosed between Christmas and New YearPing Pong
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