Church Administrator/ Secretary
Location: US, OH, Cincinnati
Company profile: Bradley Contracting Group Corporation offers a wide range of B2B services through a plethora of different small business entities. We have sectors in many different industries. Our main objective is to harness contracts with as many different small businesses, and corporations in the Cincinnati Tri-State Area, and in the southern ohio region.Bradley Contracting Group Corporation has been around for almost 5 years doing work in different cities for various clients. We've worked out of Louisville Ky, Charlotte NC, and Atlanta GA. As of November 2013 we've established ourselves as transportation and courier service. Some clients of note are FedEx Ground, and HHGreg. As a result of our own diligence and dedication to excellence we're also looking to expand into other markets as well as obtain contracts with Lowes, Best Buy, the City of Cincinnati, the State of Ohio, and many different schools and districts of schools as well. We're in excellent standing with the State of Kentucky and a registered Foreign entity with the State of Ohio. We're temporarily stationed out in Hamilton, Ohio within our transportation and warehousing facility we've recently acquired. Our main focus is to establish a reputation of excellence, diligence, and innovation. If you feel you can live up to our motto, "Excellence no excuses.", we'd love to have you as a part of our team!
Description: Description of the Church Administrative AssistantThe Church Administrative Assistant serves under the direct supervision of the Senior Pastor, to manage all activities of the main church office and perform administrative duties related to the church’s operation. This is a full time position. Canidates for this postion should be of a Pentacostal or Baptist background and the church is apart of the Full Gospel Church Fellowship Organization.
Requirements: Qualifications of the Church Administrative AssistantThe Church Administrative Assistant must be a professing Christian.The Church Administrative Assistant must hold an active membership, attend regularly and be in good standing with a local church.The Church Administrative Assistant must have a minimum of five years experience in secretarial work.The Church Administrative Assistant must have strong communication, computer and organizational skills.The Church Administrative Assistant must be proficient in the use of standard office tools (copy machine, fax machine, etc.).The Church Administrative Assistant must demonstrate a high level of trust (A violation of trust will result in immediate dismissal.).The Church Administrative Assistant should always exhibit professionalism, demonstrated by well-groomed appearance, conscientious work ethic, teaching ability and accountability.The Church Administrative Assistant should be willing and able to work at a fast pace within a variety of settings and circumstances, with composure and flexibility.The Church Administrative Assistant should be ever conscious of the need for confidentiality.The Church Administrative Assistant should exercise discernment and wise judgment.The Church Administrative Assistant should be a self-starter, good at multi-tasking and prioritizing projects.The Church Administrative Assistant should possess the ability to work independently without supervision.Responsibilities of the Church Administrative AssistantCommunicationAct as receptionist in making appointments and receiving visitors.Screen and route all incoming calls.Check and respond to all emails as soon as possible.As soon as information is received, send email notifications to all staff and Chairman of Deacons. This includes, but not limited to, deaths (when arrangements are known), hospitalizations, surgeries, outcome of surgeries, serious accidents, births, etc.Participant in weekly staff meetings.Route incoming faxes to appropriate staff.DocumentationDistribute mail to appropriate personnel.Generate and prepare weekly bulletin.Continuously update Prayer Sheet and generate copies for Wednesday night services.Prepare cards for Wednesday night outreach.Type correspondence and other items for Pastor.Serve as secretary to Church Council and at monthly business meetings (take minutes).Generate and make copies of monthly Church Council reports.Maintain file of all invoices, correspondence, and reports.Send and receive all church membership letters.Keep computer databases and mailing lists up to date.Generate and disseminate quarterly Grounds Security schedule.Prepare certificates for special occasions.Make reservations for use of church facilities.Submit daily timesheet.Maintain a current list of key holders and provide keys to personnel as needed. Collect keys upon departure.Accurately track church items on loan.Keep track of PTO used and available for all church staff.FinancialPost weekly deposits.Post weekly church contributions.Pay all bills for the church.Submit weekly time worked for all employees to the church accountant for weekly payroll checks.Complete and submit monthly, quarterly, and annual government reports, with payment.Reconcile all banking accounts monthly.Generate and make copies of financial reports for Finance Committee and monthly business meetings.Generate and mail yearly church contribution report to members.Other ResponsibilitiesSet up meetings and other appointments for Pastor.Coordinate travel arrangements, when necessary.Purchase and maintain all office supplies.Recruit, schedule, and train volunteer office help.Other duties as assigned.
Benefits: Weekly competitive pay and Fulltime benefits after 90 days.
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