Executive Assistant For Rapidly Growing Startup (Temp-to-Perm) - $36K
Location: US, CA, Beverly Hills
Employment type: Temporary
Required experience: Associate
Required education: Unspecified
Industry: Financial Services
Function: Administrative
Salary range: 36000-42000
Company profile: Carlyle Financial is a mortgage bank based in Beverly Hills, CA offering a full range of home loan products. We concentrate on providing a high level of personal service with an emphasis on developing long-term relationships with our clients rather than treating them simply as a single transaction. As a mortgage bank and direct lender, we control all aspects of the home loan process, from origination to funding. This means that we operate more efficiently and have less paperwork than our competitors, and close most home loans in fewer than 30 days, which translates to superior service and pricing for our clients.We are a fast-paced, tech-focused company. We are looking for intelligent individuals with a strong work ethic as we are rapidly expanding into new regional markets.
Description: Carlyle Financial is seeking an Executive Assistant to support a member of our Senior Executive Team. Qualified candidates will have experience in managerial work and making business decisions, the ability to multi-task effectively, and outstanding written and oral communication skills.We are a rapidly growing mortgage bank based in Beverly Hills, offering a full range of home loan solutions. You may visit our website at #URL_e588d91d9443c2f8287616b7660307687a8128016f1622dc1964e1ed23f073bf#.In this role, you will have hands-on learning experience to serve as a foundation for taking on future roles within our company. The salary starts at $36K annually with high potential for growth based on performance.As an Executive Assistant, your principal responsibility will be to enhance the Senior Executive’s effectiveness by providing information and time management support with impeccable attention to detail. You will be managing daily tasks as well as staff, client and vendor relationships so the Executive can focus on the bigger picture. The successful candidate must excel under pressure, maintaining a positive attitude while keeping track of a variety of tasks in the midst of interruptions and perpetually shifting priorities.We are a tech-focused home loan lender committed to providing clients with the right mortgage solution for their needs. As an Executive Assistant, you play an important role in helping grow the company. Learn more about us through our TV commercial, now airing during the World Cup on ESPN - #URL_01a844f5582dd6336cb4c43339a19d7c8fce7654c409bab3e9accd3de0dba75f#RESPONSIBILITIES:The right candidate for this position must be able to adapt to changing responsibilities as our company expands into new markets, including the following:Assisting with management of client relationships, research, marketing, business decisions and other day-to-day activities.Managing a heavy flow of emails across multiple accounts into an inbox, including drafting correspondence, prioritizing what needs to be accomplished, and streamlining task managementTracking the status on all schedules, reports and projects as well as updating appropriate databasesProviding timely, accurate communication to employees, preferred partners and clients.Continuing to grow in your understanding of mortgage banking, home loans and lending technologyCreating new electronic and paper filing systems, and maintaining them.Generating production reports and sales forecasts.Calling and following up with vendors, clients, designers, fundraisers, etc. as needed.Processing expense reports in a timely manner.Preparing conference rooms for meetings: ensuring all equipment is set-up and functional, beverages are available, and the area is well maintained ahead of time and managing inventory of office suppliesOrganizing staff celebrations for birthdays and anniversaries and maintaining a calendar of planned vacations.**All candidates will be subject to a background check and asked to provide references**Valid California driver's license is requiredPlease no phone calls.Carlyle Financial is an Equal Opportunity Employer.
Requirements: 3+ years of prior relevant experience as an Executive Assistant, Personal Assistant, Office Manager, Project Manager or a similar role. Experience in finance a plus.Experience within a fast-paced, evolving startup or agency is strongly preferred.Ability to act as a self-starter; initiating complex, high-level, multi-phase tasks and seeing them through to completion with minimal assistance.Knack for taking big-picture, potentially vague assignments and filling in the blanks.Ability to prioritize and meet deadlinesExcellent project coordination skills.Critical thinker and creative problem solver.Methodical and meticulous mentality. Dedicated and diligent.High-energy, positive attitude, eager to help no matter how small or large the project.Ability to flush out problems using any available resource.Familiar with the Google Apps suite (especially Gmail, Google Calendar, Google Drive).Web savvy; highly literate in computer applications including effective Internet research.
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