Administrative Assistant
Location: US, CA, Berkeley
Employment type: Contract
Required experience: Associate
Required education: Associate Degree
Industry: Nonprofit Organization Management
Function: Administrative
Salary range: 50000-60000
Company profile: De Novo Group is a non-profit organization based out of Berkeley and backed by Google and federal grants.  We turn cutting-edge research into sustainable solutions to impact developing communities in the US and abroad, and to expand human rights in oppressive regimes.We are a small and nimble multi-disciplinary team and operate like a typical startup. Our office is located on the beautiful UC Berkeley campus but we are also flexible and mostly work remotely from home or the friendly neighborhood cafe.
Description: De Novo Group is a non-profit organization based out of Berkeley and backed by Google and federal grants.  We turn cutting-edge research into sustainable solutions to impact developing communities in the US and abroad, and to expand human rights in oppressive regimes.We are seeking applicants for an administrative assistant to join our exciting team and help us drive impact.Job duties include but are not limited to:Maintain appointment schedule for team by planning and scheduling meetings, conferences, teleconferences, and travel.Handling payroll and accounting tasks such as data entry to accounting system, disbursing contractor payments, expense reports and moreHandling HR tasks such as filing state forms, interacting with HR vendor and funneling team requirements to and from.Basic customer support such as answering or directing inquiries from customersExecuting purchasing requests originating from team and following through with vendors on shipping, delivery, etcManaging banking requirements and credit cards, etcReading and routing management’s email correspondence, drafting documents and collecting signatures, etcMaking travel arrangement including hotel and flight bookings.
Requirements: Minimum 2 years of administrative experience, preferably in a startupExcellent organizational skills, detail-oriented and ability to multi-taskExcellent team player and comfortable supporting multiple stakeholdersAble to demonstrate excellent communication skills, both verbally and written.Comfortable working in a multicultural environment with a very direct style of communication.Experience using Google Apps including Google Hangouts, docs, sheets, gmail, calendar, admin, etc.Quick learner of new technologies such as accounting software, project management software, etcResponsible and trustworthy - you will be handling payroll and payments to vendors and contractorsSelf-driven and independent - we work in a small distributed team that meets only once a week in person and mostly work from home so we are looking for mature people who know how to get things done quickly with little oversight.Flexible, results/action-oriented, ability to adapt to changing prioritiesPreferred but not required experience working for Internet Service Providers, e.g. cable, satellite or telephony companies.Preferably based out of Berkeley area and able to work at least once a week from the office.
Benefits: Initially this position is for a part-time contractor (1099) and therefore benefits are not included. But if there is a fit we foresee moving to a part-time/full-time employee with full benefits including health care, PTO, etc.
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