Human Resources Assistant
Location: GB, LND, London
Employment type: Full-time
Industry: Hospital & Health Care
Function: Human Resources
Salary range: 23000-28000
Company profile: Newmedica is a dynamic, innovative UK healthcare company that works in partnership with the NHS to deliver specialist clinical eye care services safely and effectively. Newmedica is growing rapidly and operates services in a number of locations around the UK. Newmedica clinics operate in both fixed and mobile settings, in the community and on NHS Trust sites.
Description: Newmedica is a dynamic, innovative UK healthcare company that works in partnership with the NHS to deliver specialist clinical eye care services safely and effectively. Newmedica is growing rapidly and operates services in a number of locations across England. Newmedica clinics operate in both fixed and mobile settings, in the community and on NHS Trust sites.We are currently looking for an enthusiastic HR Assistant to support the HR Manager in providing an effective, efficient and proactive HR service through co-ordinating recruitment campaigns and training and development programmes, timely advice and support on employee relations matters, running due diligence checks, and being up-to-date with HR administrative tasks.  There may be the need to travel to delivery sites nationwide and work beyond normal office hours from time to time.This is a key role within a fast growing and ambitious organisation and will provide significant growth opportunities for the right individual. The Company is committed to its employees’ development and will support the pursuit of professional qualifications.
Requirements: A minimum CIPD Level 3 Foundation/CPP qualification is required, together with at least 1 year’s proven experience working at HR Assistant level within a highly regulated industry (i.e. very much accustomed to pre-employment checking process such as referencing and DBS).  A thorough understanding and utilisation of an HR Information System is essential.  This is a very busy role, and effective use of excellent planning and organising skills, juggling multiple tasks and deadlines, and maintaining a high level of accuracy is critical.  A good working knowledge of MS Word, Excel and Outlook are a given.SPECIFIC COMPETENCIES:Essential:Minimum CIPD Level 3 Foundation/CPP qualified, and preferably studying or completed Level 5 Intermediate.At least 1 year’s experience working in an HR Assistant role within a highly regulated industry.Lead user of an HR Information System.Excellent planning and organising skills, juggling multiple tasks and deadlines, working proactively.Stays calm and maintain work accuracy whilst under pressureExcellent relationship building and customer service skillsExcellent verbal and written communication skillsProfessionally-minded, maintains an objective view point, and able to deal sensitively with mattersEmploys initiative and is pragmatic but with good judgement on when to escalate.Competent in all Microsoft Office products.Is flexible, adaptable and has a willingness to learn; ambitious, tenacious and persevering. Desirable:Awareness of key and current UK employment law provisionsPrevious HR experience in a multi-site environment.Comfortable working within a changing environment.
Benefits: OVERVIEW OF ROLE:Newmedica is a dynamic, innovative UK healthcare company that works in partnership with the NHS to deliver specialist clinical eye care services safely and effectively. Newmedica is growing rapidly and operates services in a number of locations across England. Newmedica clinics operate in both fixed and mobile settings, in the community and on NHS Trust sites.This role supports the HR Manager in providing an effective, efficient and proactive HR service to the company and its employees, through co-ordinating recruitment campaigns and training & development programmes, timely advice and support on employee relations matters, running due diligence checks, and being up-to-date with HR administrative tasks. There may be the need to work beyond normal office hours from time to time.This is a key role within a fast growing and ambitious organisation and will provide significant growth opportunities for the right individual. The Company is committed to its employees’ development and will support the pursuit of professional qualifications.KEY RESPONSIBILITIES:Recruitment and New Starter AdministrationWork closely with hiring Managers to ensure effective running of recruitment campaigns and their resourcing requirements are met.Provide administrative support for recruitment campaigns, including the setting up of interviews, provision of interview packs and administering tests.Ensure that all applications are screened and categorised according to candidate suitability for the role, producing an initial long-list.Sit on interview panels when required.Ensure new starter paperwork is completed, including NHS pre-employment checks, completion of offer letters and contracts, setting up all new starters on the HR System (HRIS).HR System Support and General AdministrationLead HRIS administrator, maintaining employee records and keeping information up-to-date. Ensure HR checklists are regularly monitored and identified actions promptly addressed.  This includes the monitoring of clinician registration and ongoing NHS employment checks.Record sickness absences and approved employee holiday requests.Ensure leaver process is completed including processing leaver notification letters, updating records, and notifying payroll.Produce HR information reports as required, including monthly KPI reports. Employee RelationsBe a trusted advisor to all employees, providing a confidential and timely advice and guidance service regarding their ER matters.Interpret Company policies and provide guidance where appropriate, escalating to HR Manager when required.Provide administrative support for performance, absence management, disciplinary and grievance issues.Conducts exit interviews, analysing and reporting on themes.Ensuring that return-to-work interviews have been conducted, and alerting the HR Manager to potential issues cited in the content of returned forms.Updating changes to policies and procedures, including researching and drafting policies & procedures, and producing guidance information as agreed with the HR Manager.Co-ordinate any Occupational Health requirements, liaising with Occupational Health providers where necessary. Training and DevelopmentCo-ordinate employee induction and mandatory training programmes, including delivery of HR induction to new employees.Arrange probationary reviews and ensure timely completion.Support Manager to complete interim and end of year appraisals, including reporting on completion rates and identified training needs.Support development of the company’s training programmes.Collate and update training records. HR Payroll SupportAdminister joiner and leaver processes including employee benefits such as Maternity Pay and Child Care Vouchers. HR Projects SupportSupport the HR Manager in the delivery of on-going HR Projects.Undertake any other ad hoc HR support duties as required.
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