Office Manager
Location: NZ, N, Auckland
Employment type: Full-time
Required experience: Associate
Required education: High School or equivalent
Industry: Online Media
Function: Administrative
Company profile: BuzzDial lets you instantly share reactions to live events and shows as they happen using our web platform or suite of mobile apps. We're based in Auckland, New Zealand and have users around the world and global ambitions. Our tight and talented team is growing fast - and we're hiring across a wide range of roles.If you want to work with a team that prides itself on being the best, work with awesome clients and passionate users around the world and are committed to delivering amazing, well-crated digital experiences that captivate users you should join us!If you fancy joining a team which is scaling up some of the most technical and beautiful faces on the way to the summit, pick a role from the fine selection on this page, or even speculatively drop us a line. We would be very happy to hear from you. Working in this business will be both fun and career-defining!
Description: We are looking for an Office Manager to build and maintain a high performance workplace for our team.Overview: Process all financial transactions (low volume) into Xero and, under the guidance of the SVP Marketing and Operations, undertake some of the end of month accounting functions. Manage all office related tasks and at the same time bring a positive personality to the role and keep the right vibe for a high performance team.Success Measures:Financial accounts are updated in Xero in a timely and accurate manner, requiring a minimum of effort to produce monthly accountsDebtors invoices are collected on time and Creditor invoices paid on time, so our commercial relationship with customers and suppliers is positively managedOffice environment is clean, tidy and well organised and this positively impacts productivityThe team’s time is not spent on minor administrative tasksKey Responsibilities:Financial/Commercial:Process all transactions in Xero through to monthly management accountsEnter all creditor invoices and raise all creditor payment runs from Xero using online bankingRaise all debtor invoices (low volume) and chase any outstanding invoicesReconcile all bank accountsProcess any accruals (with the support of the SVP-MO)Keep filing up to date Office Environment:Keep the office environment clean, clear and well oiled. Liaise with external service providers (eg: cleaners), and purchase any appropriate supplies (eg: stationery, coffee)Ensure any problems are quickly resolved and all stakeholders are happy and able to complete their work efficientlyCollect the post and on very rare occasions visit the bank.Managing meeting rooms and other shared resourcesTeam CoordinationManage all travel bookingsCoordinate senior meetings such as board meetings and strategy sessionsSupply board papers and take minutesOther office related tasks as required from time to time. 
Requirements: Solid secondary school education with relevant tertiary qualifications highly desirableYou have over 4 years bookkeeping and office management experience and are able to efficiently process office accountsExperience with Xero is essentialExperience using standard office suite of products – Word, Excel, Powerpoint, but also have been exposed to cloud based solutions for undertaking office functions.Broad understanding of the Internet through frequent personal/professional usage is essential.You have excellent eye for detail, are highly organised/proactive and have the ability to follow processIdeally you have run an office for a creative or media business and have a good understanding of the types of people involved and pace of workCost focussed with a commitment to make budgets go further. Unafraid to negotiateYou work quickly and very accuratelyYou are an excellent communicator – a strong command of both written and spoken English. You are flexible and thrive in a high pace environmentYou are energetic, polite, positive, friendly and helpful, but also confident and able to respond to strong personalitiesYou have excellent organisational and prioritising skillsYou are goal orientated and have a high degree of commitment to achieving positive outcomes
Benefits: For the right candidate we have flexibility to offer this role at either full time or 32 hours per week. 
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