Executive Assistant, Task Lead
Location: US, DC, Washington
Department: Department
Employment type: Full-time
Required experience: Mid-Senior level
Required education: Bachelor's Degree
Industry: Management Consulting
Function: Administrative
Salary range: 0-48000
Company profile: G&H International Services, Inc. is a Washington D.C. small business dedicated to providing services and technology to enhance organizational and community preparedness and resilience. We work with all levels of government and the private sector to develop and manage programs and projects that improve information management, situational awareness, and communications interoperability.GHI is a consulting company founded in 1997, focused in the Emergency Management industry. Our employees are our greatest asset. We are committed to continually building a team of the most qualified and committed consulting and technology professionals and helping them grow with challenging assignments supporting the company mission. GHI hires people who are able to challenge conventional thought, offer unique perspectives and conceive and help implement innovative and sustainable solutions for our customers.
Description: In creating the NCRC, the President and Congress recognized the unique and complex challenges and interdependencies that exist in the National Capital Region. To meet the challenges imposed by its unique mission, NCRC works with elected leaders, homeland security advisors, agency leaders and managers, chief information officers, emergency planners, first responders, infrastructure owners/operators, and others to further enhance planning, interagency and multijurisdictional coordination, efforts to analyze and manage risks, information coordination and interoperability, and to integrate lines of communication, policy, and effort. NCRC has procured consultant/analyst services to support its activities performed in consideration of its mission and stakeholder needs. Project Objective:Front office Executive Support will chiefly be in the form of research, analysis, writing, and editing, and will also include the provision of subject-matter expertise, support of coordination and planning efforts, outreach and briefing support, meeting and exercise support, and technical and administrative support. Support NCRC in organization change management and human capital planning.Project Scope:Support the Director and Deputy Director to provide support in preparing a wide variety of high level recurring and nonrecurring correspondence, reports, and other documents from information obtained from the Director. NCRC, senior level staff, NCRC office staff, program related files, and other DHS, FEMA, and regional consortium sources.Provide administrative-type support to management-level personnel.  This includes, but is not limited to graphical/documentation planning and support, project administration, program management support, event planning and administration, mail services, records, and data input.Work with others in a task lead capacity. Perform as back-fill to project manager when needed.Human Capital Planning and Organizational Change ManagementProvide direct support to the Division Director and Deputy Director to include but not limited to:Provide facilitation and administrative support, including administrative office logisticsProvide meeting support by creating meeting draft agendas, submitting notices and calendar invitations for team meetings, scheduling meeting facilities and equipment, arranging logistics, set up and facilitating meetingsWork independently as scheduler and organizes extensive travel arrangements for NCRC leadership.  Includes scheduling transportation, reservations, preparing travel orders and vouchers based on general travel intentions, known preferences of the Director, and in accordance with appropriate Federal, NCRC, FEMA, and DHS travel regulations: assists in making arrangements for sponsored events ensuring proper protocol is followed.Receives telephone calls, greets visitors, and ascertains the nature of the calls or visits to inform the Director, incumbent will manage all requests for the Directors office and determines appropriate action for each message or visitor based upon detailed knowledge of NCRC and its programs and operations Review, comprehend, interpret and consolidate information for the creation of Congressional briefings for submission and interpreting policy, liaising with Hill Staff and other leadership positions.Provide administrative support to the Director and senior level NCRC staff during its coordination efforts with all Federal entities to assist State and local preparedness.  emergency management and emergency response officials and organizations in the National Capital Region (e.g. Homeland Security Advisors, Chief Emergency Managers. Mayors, County Administrators, Police and Fire Chiefs, the Federal inter-agency, etc.). Edit and prepare emergency preparedness and response policy documents and prepares briefings for presentations of such policies, based on their NCR knowledge, before numerous emergency management and emergency response organizations in the NCRCollaborates to establish, update and sets office protocols for the Director’s office andCreates various records and files to ensure effective and efficient operation of  the Director’s office.When  needed, serve as a liaison between the Director and junior level staff and assists other administrative staff in locating and selecting the appropriate guidelines, references and procedures for application when used on projects within the Director’s office.  Must have experience and be proficient with Microsoft Office graphic and office automation tools and produce documents without errors. When needed, provide various administrative and other support duties as assigned throughout the Office of the NCRC office, programs and various locations.
Requirements: Required Skills:Active FEMA Suitability clearance  – requires immediate startExcellent communication, customer service and telephone skills.Solid Microsoft Office Suite skills; and uses them to produce a wide range of documents that often require complex formats, such as graphics or tables within text, editing and reformatting electronic drafts, and updating or revisingexisting databases or spreadsheetsBachelor’s degree preferred5+ years of administrative supportMUST have strong Microsoft Project experience Desired SkillsPast  experience providing consulting and/or administrative support to leadership and/or Federal government, FEMA or DHS agency preferred.Emergency Management background/understandingProject management experience; ability to lead projectsKey Personality Traits:Strong interpersonal skillsTeam playerPersonal flexibilityClearance Requirements:Required active FEMA suitability clearanceCitizenship required
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