Administrator / EA
Location: GB, , Shoreditch
Employment type: Full-time
Required experience: Associate
Industry: Information Technology and Services
Function: Administrative
Company profile: Work at dxwdxw works exclusively with the public sector to create exemplary digital services, using agile, user-centred methodologies. Since we were founded in 2008, we’ve delivered lots of great projects, from informational and consultation sites to transactional customer services and collaborative intranets.For the right people we offer a 10am start, limitless coffee and SodaStream, a shiny new Mac to work on, and a pleasant team of geeks to work with. We’ve got a nice office near the Hallowed Roundabout, with wooden floors and space invaders on the walls, a coffee machine that makes Inception noises and lots of tasty lunch that’s minutes away. We’ve all got our own interests and specialisms, but we’re brought together by a desire to build good stuff. The atmosphere in the office is relaxed but focused, with an irreverent sense of humour and a minor caffeine dependency.We think that the best projects need the best people, and good people are hard to come by. If you’re interested in any of these roles, we’d love to hear from you. There’s no closing date for applications: posts stay open for as long as it takes us to find the right person. If you think that might be you, get in touch quickly!
Description: We work exclusively with clients in the public sector to create exemplary digital services, using agile, user-centred methodologies. Since we were founded in 2008, we’ve delivered lots of great projects, from informational and consultation sites to transactional customer services and collaborative intranets.We offer a 10am start, limitless coffee and sodastream, a shiny new Mac to work on, and a pleasant team of geeks to work with. We've got a nice office near Old Street Roundabout, with wooden floors and space invaders on the walls, a coffee machine that makes Inception noises and lots of tasty lunch that’s minutes away. We've all got our own interests and specialisms, but we’re bought together by a desire to build good stuff. The atmosphere in the office is relaxed but focused, with an irreverent sense of humour and a minor caffeine dependency.We think that the best projects need the best people, and good people are hard to come by. If you’re interested in this role, we’d love to hear from you.Main dutiesThe Administrator/EA will be responsible for numerous vital activities: from bookkeeping and administration to research projects. In this role you will use your organisation, problem-solving, research and administration skills to ensure that the company operates smoothly. You will work with empathy, intelligence and energy, and will relish a good challenge.You will have the opportunity to shape the structure of your role within the organisation, and evolve and refine process where appropriate. You need to be eager to get stuck in to whatever needs doing.You will probably have been in an administrative or clerical role for several years. You may have worked for a small business before, or may have reached a point where the idea of a smaller company is appealing.Bookkeeping and AdministrationPaperwork is keep it to a minimum, but it needs to be kept in good order, and complies with legal obligations.You will ensure that the company can always understand its financial position, enabling it to plan and comply with its legal obligations, by:Maintaining management accountsMonitoring spending by staffMaintaining cashflow projectionEnsuring that tax and company returns and related filings are made and paid on timeMonitoring for and pursuing late paymentsOffice ManagementA lot of importance is placed on maintaining a productive and creative working space, where everyone feels comfortable. You will support this by ensuring that the office remains a delightful place to work, by:Selecting and managing office-related services (cleaning, utilities, etc)Purchasing office and kitchen suppliesBeing observant of everyone’s needs and thinking ahead, solving problems and going the extra mile when necessary to help everyone stay happy (aka: understands the power of good cake)Management projectsAs a successful growing company, our client is encountering new challenges, and discovering things that they never knew they needed.You will support the work by taking on management projects and other tasks as needed, at all times:Researching the relevant topics to the extent necessary to ensure that work is completed competentlyRegularly checking that what is being delivered is what is expected, and asking questions as necessaryCompleting work on time and to a high standard  
Requirements: SkillsThis role has numerous components which overlap. It is likely that different pieces of work will compete for attention. You must be able to:Remain organised and have a clear view on work to be completedPrioritise work effectively, choosing between competing options quickly and pragmatically, balancing risk and the need to actResolve blockers and problems as necessary by consulting with colleagues, being mindful of their needs and workloadWork effectively with modern cloud-based office software, especially spreadsheetsThink and work systematically with strong problem-solving and numeric skillsTake personal responsibility for ensuring that work is completed on time and to a high standardExcellent written and spoken English; good communicatorPersonal qualitiesArticulate and personableEmpathetic and mindful of people’s needsConfident and assertiveCompleter/finisher personalityGains genuine satisfaction from being useful and helping people to understand new conceptsGood attention to detail; well organised and able to manage time independentlyOptimistic problem-solver
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