Business Operations Manager (contract)
Location: US, OR, Portland
Employment type: Contract
Required experience: Associate
Required education: Bachelor's Degree
Industry: Computer Software
Function: Administrative
Company profile: Can data be a thing of beauty? We think so.At Seabourne, we build web applications that consolidate, integrate, and visualize data. Our dedicated project teams partner with our clients to achieve astounding results. Happy clients and cohesive teams are no accident—we have a delivery model that is tried and true and our established team of experts are cheered on to showcase their passion and know-how. We are excited about the work we do because we are building data solutions for clients who require brilliance, flexibility, and creativity. We solve real problems, making a real difference, one project at a time.One endeavor we were proud to be a part of was building the World Resource Institute’s climate change data visualization tool, Cait 2.0. This tool gives users easy access to (literally) a world of comparative climate data. Projects like these combine our expertise with our values while serving our clients and our communities.We are builders, designers, thinkers, collaborators, and over-achievers. We believe the most passionate associates also make time for family, laughter, and serenity. Our science is delivering data solutions with flair; our art is making it look easy.Interested in joining our team? We'd love to hear from you.
Description: About SeabourneSeabourne (#URL_c706f4c48cf209115d33ae6f14ea78dd3e8bf0777614bfa16434c1243fc388f0#) is a boutique software company based in Washington, DC and Portland, OR.  We are experts in information integration and big data applications.  We build solutions for large government, corporate, and non-profit organizations (#URL_a66f5e93601e084325b957b075b9c1588df0fcf6db4b163d1a106f17c5b02437#, NBC Sports, #URL_0950bc09cd9abcdeb2bacfa25d52cd476c8d5ebd253a1e7846d856701a17204b#, #URL_ba4cc1d53f822db990921b002f4f90618e9f209190ce805607df20339ba783ed#, Cogstate).  We are growing and are looking for people to help us continue this growth.  About the Business Operations ManagerSeabourne Consulting is a small growing enterprise software consulting firm.  We have developed a unique approach to providing clients with innovative data software solutions.  Our culture is collaborative but performance oriented.  The Business Operations Manager is a key role reporting to the COO and focused on executing day-to-day efficient business processes in the following areas:  recruiting, staff onboarding, financial reporting, and contracts management.A strength of Seabourne's is our ability to communicate well with our clients and effectively translate their goals and feedback into tangible solutions. We are a client-facing organization: professional communication skills are essential for every candidate we consider.Responsibilities and DeliverablesCandidate screening for roles we are currently hiring for: call candidates, process screening questionnaires, document answers and other findings in our online Applicant Tracking System, stay alert and ensure the phone screenings do not miss any obvious positive or negative features of candidate's profiles.Schedule interviews and process reference checks with a high degree of professionalism.Employee and contractor onboarding:  Manage the systems accesses, employee files, and standard entry and exit information packages for staff members.Maintain the company intranet (no need for web development skills, just a good sense of what is relevant and needs to be updated).Contracts management:  Maintain a clean and well organize web-based file repository (Google Drive) containing the company's contracts with vendors and clients. Circulate new contracts for execution.Facilities: Minor and occasional work coordinating building management, managing concierge services, supplies, vendors and other activities to keep office space maintained and running smoothly.Maintaining and optimizing the recruiting efforts for consulting roles (project managers, developers, designers).Administration of contract staff agreements, staff onboarding, renewals and other related administrative processes. Time studies:  Project margins, R&D tax studies, and other reports and forcast updates.Vendor management and cost controls:  perform regular (quarterly) reviews of al small vendors, maintain relationships and control of key vendors to ensure optimal rates and usage of key business services.Effectively communicate and collaborate with all internal consulting stakeholders (contractors, employees, engineers, project managers, designers, management) in the course of coordinating the above efforts.
Requirements: Significant experience with direct recruiting processes (not in a staffing firm), interview methods, and reference-checking.Organized and detail oriented but capable of prioritizing actions based on known objectives in any project.Self-starter capable of demonstrating the resourcefulness needed in a startup environment where objectives will change regularly.A good communicator capable of writing and speaking concisely and professionally with colleagues and external stakeholders.Experience running a small business or an office in a B2B business service environment desirable.Good skills using web-based applications, Google Apps, Google Docs, MS Word, MS Excel, and capable of quickly learning new tools.Comfortable working in a remote environment where colleagues may be located in multiple locations nationally.
Benefits: Location: Portland, OR.If we feel you are the right fit, you will be hired as a contractor for a minimum of 3 months. We will review your status and other opportunities at Seabourne with you monthly and prior to renewing your contract.Compensation is competitive and the work environment is exciting and supportive with great opportunities for professional development.
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