How do I organise the documents on my company MacBook
Tags: management, macbook, filemanagement
Published: 2022-07-23 13:23:02

---
title: How do I organise the documents on my company MacBook
published: true
description: This is my favorite way to organise the documents on my company MacBook
tags: management, macbook, filemanagement
cover_image: https://www.analyticssteps.com/backend/media/thumbnail/463409/4857620_1627540394_AdobeStock_399343351.jpeg
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---

In the past days, I got the new company MacBook M1 Max to replace another old MacBook. Again I have to organise and synchronise my documents, softwares, and projects. Sure, many different configurations.

Yes, I know there is the fastest way to synchronise two MacBooks via iCloud or time machine. But sometimes, I do not really do a 1:on:1 clone between two laptops. Because I prefer to have a fresh and clean start on the new machine. So my favorite way is to use the company certificated cloud solution "OneDrive" to synchronise my documents.

## 1. create a good structure to archive the documents for cloud storage
![Image description](https://dev-to-uploads.s3.amazonaws.com/uploads/articles/wtoellfblvog5xhlwzl9.png)

### `organisation`
I manage all files related to the company organisation and HR management.

### `conference`
I manage all documents including slides, books, talks, screenshots, which are related to the conferences, workshops.

### `side-projects`
I did some side-projects in the company innovation hours. Besides the project source codes, there are some mind-maps, project planning, documentation, articles, which are related to those projects, but are fit for code repositories. I would like to put them here.

### `software`
Some extension and software, which I build by myself.

### `book`
Here is the home of all my Ebooks, and PDFs.

### `automators`
I use a lots `automators` for MacOS, which can be used to do a batch of tasks for my daily work. For example: I wrote an automate to open automatically the editor `dev.to` to write a new article in a second.

### `presentation`
I do a lots of presentations for internal coaching for our junior developers. I download some presentations from the others to learn some new stuffs from them. Here will be the good place for all of them.

### `private`
as shown in the name, there are some private document, such as my certificates for Agile ScrumMaster, Agile Developer, and so on.

### `work`
In this folder, I manage all the documents which are related to the working projects at the company.

### `learning`
I have collected some learning stuffs, such as tutorial videos for `golang`, `symfony`, `rust`. I would like put them here in this learning area.


## 2. create a synchronisation plan
I configured cloud driver `OneDriver` to synchronise my `documents` folder. But I excluded the following folders:
- `software`: some of them are too large
- `learning`: most of tutorial videos are large than 800MB

## 3. Synchronise the documents to the new MacBook
It takes about one hour to have all the documents synchronised from `OneDriver`. I chose the lunch break to start the synchronisation. It will never affect my work and in the mood.😀

I would like to write another article soon to share my experience and I wanna show you how I installed the software packages on my bland new MacBook.