Workflows Tips #27: Connection Usage, Showing Custom Search Fields, and Generating a Password
Tags: nocode, workflows, okta, ipaas
Published: 2022-08-30 18:22:43

---
title: Workflows Tips #27: Connection Usage, Showing Custom Search Fields, and Generating a Password
published: true
date: 2022-08-30 06:05:09 UTC
tags: NoCode,Workflows,okta, ipaas
canonical_url: https://maxkatz.net/2022/07/01/workflows-tips-27-connection-usage-showing-custom-search-fields-and-generating-a-password/
---

Welcome to another Okta Workflows Tips post. Read all other tips ⤵️
{% embed https://dev.to/oktaworkflows/okta-workflows-tips-57bj %}

In this post:

- Check what flows use a connection
- Showing custom search criteria field
- Generate a password

## Check what flows use a connection

If you need to check in what flows a particular connection is used, head to **Connections** page. There you will see a list of all connections created.

[![Connection list](https://katzmax.files.wordpress.com/2022/07/workflows_tips27_connections_page.png?w=1024)](https://katzmax.files.wordpress.com/2022/07/workflows_tips27_connections_page.png)
<figcaption>Connection list</figcaption>

Then click on middle icon to view in which flows this connection is used. The popup lists folders and which flows in those folders use the selected connector.

[![Connection usage view](https://katzmax.files.wordpress.com/2022/07/workflows_tips27_connection_usage.png?w=1024)](https://katzmax.files.wordpress.com/2022/07/workflows_tips27_connection_usage.png)
<figcaption>Connection usage view</figcaption>

## Showing custom search criteria field

When using **Okta – List Users with Filter** and **Okta – List Users with Search** cards, the custom search criteria is not show by default so you need to enable it.

This is how the cards look when you add them with default fields:

[![List users with search and filter cards](https://katzmax.files.wordpress.com/2022/07/workflows_tips27_custom_search_criteria.png?w=824)](https://katzmax.files.wordpress.com/2022/07/workflows_tips27_custom_search_criteria.png)
<figcaption>List users with search and filter cards</figcaption>

The custom search criteria fields are not shown by default. To show these fields, click the **gear** icon, select **Choose fields** and choose the search fields to show.

For the **List Users with Search** card you need to scroll down to see the **Custom Search Criteria** field:

[![Selecting which fields to show](https://katzmax.files.wordpress.com/2022/07/workflows_tips27_custom_search_criteria2.png?w=399)](https://katzmax.files.wordpress.com/2022/07/workflows_tips27_custom_search_criteria2.png)
<figcaption>Selecting which fields to show</figcaption>

Updated cards with custom search fields shown:

[![Custom search fields enabled](https://katzmax.files.wordpress.com/2022/07/workflows_tips27_custom_search_criteria3.png?w=832)](https://katzmax.files.wordpress.com/2022/07/workflows_tips27_custom_search_criteria3.png)
<figcaption>Custom search fields enabled</figcaption>

## Generate a password

If you have a flow that creates new users and you also need to set their passwords, one option is to use **Text – Random** card to generate a password.

The **Text – Random** card allows to set the random text length:

[![Using Text – Random card to generate a password](https://katzmax.files.wordpress.com/2022/07/workflows_tips27_password1.png?w=508)](https://katzmax.files.wordpress.com/2022/07/workflows_tips27_password1.png)
<figcaption>Using Text – Random card to generate a password</figcaption>

Testing the card will generate a random string that can be used as a password:

[![Generating a password](https://katzmax.files.wordpress.com/2022/07/workflwos_tips27_password2.png?w=1024)](https://katzmax.files.wordpress.com/2022/07/workflwos_tips27_password2.png)
<figcaption>Generating a password</figcaption>

* * *

Two resources to help you learn more: 

📘 Try this step-by-step getting started tutorial: [Build Your First Automation With Okta Workflows: Notify When User Is Suspended](https://dev.to/maxkatz/build-your-first-automation-with-okta-workflows-notify-when-user-is-suspended-1l3p-temp-slug-2933517).

📺 Short how-to [Workflows videos](https://youtube.com/playlist?list=PLIid085fSVdvyK8F4xuk49EchBPmAVNHG) to help you become a better automation builder.