10 Easy Strategies To Build A Positive And Robust Remote Team Culture
Tags: management, leadership, career, startup
Published: 2022-10-31 10:03:40

## **Remote Working - Numbers**

The global economy saw a massive setback in 2020 due to the coronavirus pandemic. Businesses had to implement a partial or complete remote model to survive the crisis without hiccups. 

Companies gradually realized that a strong remote team could improve productivity and profitability. America expects to have [36.2 million](https://www.zippia.com/advice/remote-work-statistics/) employees working remotely by 2025. And, it is not surprising that [74 percent](https://zapier.com/blog/remote-work-report-by-zapier/) are willing to quit their office jobs for remote positions.

## **Why Remote Work?**

We at RaftLabs are a full-time remote team. Let us help you understand some strategies and tips that have worked for us and can work for you too. 

These tips can guide you to manage remote teams easily and promote a positive environment:

### 1.Welcoming New Employees

![Virtual onboarding process](https://dev-to-uploads.s3.amazonaws.com/uploads/articles/2wlcy00hi2e75e1wwzv5.png)
Ensure team members know the new joiners before the call. Set up the welcome call for every new employee. Make them feel comfortable by having a few team members on that call. Let team members introduce themselves first to break the ice. Make it personal by talking about individual aspects on the first call. Let them have a sense of belonging.   

### 2.Collaboration Tools For A Remote Team
Encourage your virtual workforce to use different project management tools for better communication.

![Collaboration tools for a remote team](https://dev-to-uploads.s3.amazonaws.com/uploads/articles/293ou0pv2svmy7f5wm3u.png)

**_Communication (Text/Audio/Video) Tools:_**
Texting is an effective method for better team communication. Urge your remote staff to create concise messages. The receiver must understand the issue or assignment quickly. 

Let us find some of the best tools for texting in the virtual workplace:

[Slack](https://slack.com/intl/en-in/)
[Microsoft Teams](https://www.microsoft.com/en-us/microsoft-teams/group-chat-software)
[Mattermost](https://mattermost.com/) 
[Basecamp](https://basecamp.com/)

Virtual meeting platforms promote team participation. Use these video or audio communication tools for remote teams:

[Skype](https://www.skype.com/en/)
[Zoom](https://www.zoom.us/)
[Google Hangouts](https://hangouts.google.com/)

**_Task Tracking Tools:_**
The task tracker tools keep everyone on the right track. Let your remote team manage their tasks more effectively with the below tools:

[Jira](https://www.atlassian.com/software/jira)
[Asana](https://app.asana.com/)

## **3.Define A Proper Work Procedure**
Guide your team by setting clear task guidelines. List down step-by-step instructions showing how to proceed with a task. It will help to complete the whole project by meeting the SLA target. 

Explain the project's goal by designing a project brief before assigning the tasks. Include the following details in the information:

- Goal of the project
- Budget
- Deliverables
- Project timeline
- Final plan

Dividing and assigning tasks to each member helps everyone work hand-in-hand. Such small tips will help your company achieve more significant milestones in the future.

## **4.Team Communication Is Crucial**

![Benefits of team communication in a remote environment](https://dev-to-uploads.s3.amazonaws.com/uploads/articles/wtatvjmte3nz92fny0jv.png)

Communication can make or break teams. A recurring crisp communication process works for any remote working team. Constant interaction with subordinates helps them feel cared for and supported by the management. The team members will feel free to express their shortcomings or issues at work. This culture promotes healthy work relationships and a positive environment.

## **5.Ensure Transparency**
Encourage group messaging so all members are on the same page. Every team member should be able to access almost every file or document of the project equally.

Promote clear communication to ensure overall transparency in the workspace. It allows your team leaders to lead you on the right path. Leave no room for assumptions or doubts.

## **6.Power Of Written Communication**

Are there introverts at your workplace?

The members of a team will have different personalities. Introverts prefer text messages to video conferencing. Texting saves time and can be less stressful. Well-crafted text messages are more powerful than you think.

Convey the relevance of writing a clear and focused message to employees. 

Noting down meeting minutes record essential details discussed in a meeting. Likewise, employees can make brief notes summarizing their daily work.

## **7.Working Around Time Zones**

If the team members connect from different countries, choose an overlapping time to work together. If you work from India and your colleague is joining from the UK, the best time to schedule meetings is between 1:30 PM - 6:00 PM (IST). To pick the suitable timings, you can use the below tools:

- [Every Time Zone](https://everytimezone.com/)
- [Time And Date](https://www.timeanddate.com/worldclock/meetingtime.html)
- [World Time Buddy](https://www.worldtimebuddy.com/)
 
If there is no overlapping time to work together, create a template where you can note down your status. It helps the other to start the work from where you left off. You can include the following points in the template:

1. _Status of work you did yesterday._
2. _Work planned by you today._
3. _Are there any blockers?_

It helps in effective team communication where the work schedules don’t match. Still, the team must have a system to hold emergency meetings to address any problematic issues.

## **Virtual Water Cooler Meetings**

_Who doesn't love having a chance to leave all the work stress and have fun?_

Everyone loves to relax after a hectic work schedule. Organize weekly "water cooler" meetings. Employees can enjoy casual, light-hearted conversations during these meetings. Let them take part in fun online activities or games. It strengthens team bonding. 

## **9.Employee Recognition**

![Benefits of employee recognition programs in the working environment](https://dev-to-uploads.s3.amazonaws.com/uploads/articles/225z6cs6u51wuqs9g4pz.png)

Appreciation from the employer motivates the staff to give better results. Try acknowledging their dedication. You will find that they will be glad to work at their full potential. 

Provide bonuses and promotions on time to value an employee's effort. A happy employee is a productive employee.

## **Maintain Healthy Work-Life Boundaries**

![The elements that create work-life balance](https://dev-to-uploads.s3.amazonaws.com/uploads/articles/jrmthwpvfyn3pqwuc4w3.png)

Remote workers tend to work longer hours. It can affect their work-life balance. Encourage your remote staff to have a boundary between work and personal life. Make them aware of self-care. The mental health of employees is crucial. A peaceful workspace builds a positive remote work environment. 

## **Top 5 Successful Remote Companies**

The below companies have proved that remote work routines can create a positive company culture:

[Automattic](https://automattic.com/work-with-us/)
Industry: Publishing & E-commerce
Revenue: $171.5M 

[360learning](https://360learning.com/)
Industry: eLearning
Revenue: $24.6M

[Doist](https://doist.com/)
Industry: Software Development
Revenue: $14M

[Buffer](https://buffer.com/)
Industry: Social Media Management
Revenue: $13.6M

[Zapier](https://zapier.com/)
Industry: Technology
Revenue: $140M

## **On A Final Note**

A complete remote office setup can appear challenging and intimidating for companies.

As described in the article, a remote office setup that implements the proper strategy works well. Developing a healthy company culture is essential. Great tech companies like Apple, Red Hat, etc., are switching to hybrid and fully remote work models. 

[RaftLabs](https://www.raftlabs.co/) is a software company in Ireland that operates with an entirely remote team. We have successfully built a joyful remote team. Our employees enjoy a healthy work-life balance. 

In-person interactions are an absolute must. Remote working can't replace the trust and esteem that in-person interactions provide. Hence, we as a team meet up with each other at a yearly offsite. It's the time of the year when we are all under one roof. That's how we know each other's personal aspects. We also align ourselves with the company's goal and mission.

If you are searching to [hire a remote developer team](https://www.raftlabs.co/blog/how-to-hire-build-a-remote-software-development-team-for-yourself) for your business project, leave us a message explaining your requirements. Our team will get back to you to have a free technical discussion.