5 Top Reasons to Choose Onsite Scanning Services
Published: 2022-12-29 09:40:53

For organizations on the path to [digital transformation](https://en.wikipedia.org/wiki/Digital_transformation), scanning all paper records is a fundamental step. There should be no doubt that you need to outsource large-volume scanning to a professional scanning company! It's a straightforward decision—you want a well-oiled team that is experienced in handling large, sensitive (and sometimes delicate) paper records and successfully organizes the digitization and storage or destruction of the paper originals.

**Why opt for onsite scanning services: 5 top reasons**

You want to or need to keep sensitive documents on your premises and under control

Do you have stringent regulations that prevent you from transporting documents outside your official premises? Onsite scanning means your documents never leave your premises, so you have complete control in ensuring the security of confidential information and any compliance regulations. Wherever you are located in LA, MS, AL or anywhere else in the Gulf South, reach out to our service bureau and we can schedule onsite visits to handle your document scanning needs.

You want your documents to be accessible to your employees at all times

If your scanning project involves documents that are in use by your teams or outside parties, then it's a good idea to choose [onsite document scanning services](https://scannmore.com/services/onsite-document-scanning-services/). If you need hard copies of the original documents, offsite scanning will impede quick retrieval of documents as it will involve transporting papers back to your office if you need them urgently.

If a scanned copy of a document will do, our in-house scanning team quickly turns around chart requests for documents being scanned at our facility.

**You want your team to monitor the scanning**

Some scanning projects can be pretty complex. Your in-house team may have valuable contributions to make in prioritizing certain documents, answering questions and providing guidance about details of scanning requirements. The benefit of using onsite services is that this guidance is immediately available instead of relying on emails or phone calls.

**You want to reduce transportation time and costs and minimize logistical issues**

If you use an offsite scanning service, documents are transported to a scanning vendor’s facility for imaging. It involves sorting and packing the documents, arranging for secure transport to the scanning facility, and safe storage and access control to records once they are on our premises. While we take care of every step of the process and ensure the complete security of your information, our offsite scanning will incur packing, logging and [transportation costs](https://en.wikipedia.org/wiki/Cost_of_transport), increase transit time, and involve complex logistical arrangements. Choose our onsite scanning services instead—we can schedule onsite visits in locations across LA, MS, AL to discuss all of your document management needs.

**You have large volumes of old legacy paper records to digitize**

Are your legacy records too old or tattered to be shifted across town and back? Our onsite service is the ideal option for backfile scanning of old documents. Some document types are best scanned onsite, for example, old handwritten documents, odd-sized paper, or old large-format drawings that may get damaged by too much handling.