how to make simple scrum roadmap with WEKAN
Published: 2022-08-13 13:59:00

In this post, I would like to share, how did we resolve one of my SCRUM pain's - make nice and easy to work with, ROADMAP.
First when we started practice SCRUM in our team we spent some time time with search for useful onpremise tool. We are hospital, ok... quite large hospital, 8.5k employees, in 7 cities, highly secured environment, no cloud services, very large intranet (30k devices), though job to keep up with world outside :)

Fortunately there is [WEKAN](https://wekan.github.io/). I'll write some article how do we run it later, for now, lets have running WEKAN onpremise with SSO.

Back to roadmap. There is no easy guide/single template for SCRUM roadmap. try goog for it,... U'll get tenths of very different templates,... well ... this is nice at the end, nobody forces us to make it exactly specific way :)

We run the WEKAN for 1/2 a year in team (before get bored with the roadmap), so we all had some time to get familiar with this tool.
And it was me, who decided to use WEKAN for roadmap because we already know it and there will be no extra effort/cost.

We run 14 days sprints. That splits the year into 26 cycles in 4 quarters, lets see how we modeled it in WEKAN.

![SCRUM year roadmap](https://dev-to-uploads.s3.amazonaws.com/uploads/articles/oav39lsn82r5759fphmt.png)

All I did is, that I made 4 swimmlanes (Q1 - spring, Q2 - summer, Q3 - autumn, Q4 - winter) and I placed 7 columns into it, just numbered 1,3,5,... after first week of sprint.

*BTW does anybody have better idea how to name them ?*

Then I placed exactly one card into each column in each swimmlane.

*Tip: don't forget to remove unwanted fields from cards such as CreatedBy, BeginsAt, blah blah, here nobody needs them :)*

Halelujah, I got it I though,... I started to make card tags (very simple) but,...man it is useless, tags can't be grouped, ordered, arranged, so ... game over with Wekan???

When I was under deepest depression, I showed my problem to my teammate and he (is anyway a million dollar man) responded within just 4 hours with very, but really very nice solution :O, what a shame on me :)

*Thank you again Honza !!!!!*

**The secret is string template custom field.** It is a bit hidden in Wekan, so lets look closer where U can find it.

![tablo custom fields](https://dev-to-uploads.s3.amazonaws.com/uploads/articles/nch2rt4z334a3pn5ro21.png)

![field definition](https://dev-to-uploads.s3.amazonaws.com/uploads/articles/iyz2ufyv6jlrchz24m8z.png)

now look what he did :O, he just put this as a field format:
```
<p class="card-label card-label-silver">%{value}</p>
```
and thats it.

We use Wekan Tag styles and colors, ... one can easily find them all with browser page inspector, eg.
card-label-silver
card-label-peachpuff
card-label-yellow
card-label-lime
card-label-purple
...

Then whenewer we wants to show to manager what we are going to work on sprint, just open sprint card, add the custom field on it.
![add custom field on card](https://dev-to-uploads.s3.amazonaws.com/uploads/articles/veb9o510h3msqqc9iepf.png)
then fill some texts row by row like this
![filling custom field values](https://dev-to-uploads.s3.amazonaws.com/uploads/articles/hn5ls1u0pllfjlmaqden.png)
and thats all.
We showed it to our general manager and he was thrilling/jumping/screaming YES, etc,... anyway I know, he would never look at it :), but... we can now make profi workplan for whole year.

tadaaa, here is our first roadmap
![our roadmap](https://dev-to-uploads.s3.amazonaws.com/uploads/articles/99bp0q90qk3zhvuewxlc.png)
*we finished the roadmap just few weeks ago, so there is nothing at the begin of year in plan, ... and yes we were all at work, busy on projects :)*

As I wrote, we are very happy with fact, that we don't need another tool.

Please let me know what do you think about our setup and if anybody will interest, I might share how do we work with product backlogs and sprints in Wekan next time.

thank you for reading and many thanks to:
- [xet7](https://www.xet7.org/) for making Wekan
- [Jan Cermak](https://www.linkedin.com/in/jan-%C4%8Derm%C3%A1k-755161242/cs?trk=p_mwlite_wvmp_wvmp-list) for p class="card-label card-label-silver" %{value} p
- and [Krajska Zdravotni a.s.](https://www.kzcr.eu/) for patience

Adam