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<s>[INST] In the context of INFOR Docs, tell me about Retainers on project contracts? [/INST] Retainers on project contracts A retainer is a fee to secure services. A retainer is used in a pre-bill or deposit. A retainer invoice is created so that funds can be collected at the beginning of a contract. After the work is complete, an invoice for the actual expense is generated. The retainer is applied to the invoice amount, which reduces the invoice amount that is owed. Retainers can be applied to the first invoice, to the last invoice, to a specific invoice, or over multiple invoices. Retainers can be applied as an amount or a percent of the total. A contract can have multiple retainers. For example, a retainer invoice can be generated at the beginning of a contract. After the retainer is exhausted or is fully applied, a new retainer invoice can be generated. Similar to project milestones, a retainer can be applied to all project expenditures or can be applied to a specific posting project. For example, a company requests that a lump sum of money is paid at the start of a contract. After all of the billable work is complete, the retainer is used to reduce the amount of the invoices. The retainer is not considered earned income, it is a liability for work that has not been performed. After the work is performed and performance obligations are satisfied, revenue can be recognized. A project retainer cannot exceed the amount of the funding source. When the retainer is created, the retainer amount is updated against the remaining funded balance. When a maximum amount is specified on the contract, no update is made against this amount when the retainer is created. When the retainer rule applies only to the retainer project, the retainer amount is updated when the retainer invoice is generated. If the retainer amount is greater than the billing maximum, then the invoice amount of the retainer is adjusted to the billing maximum. When the retainer rule applies to all projects, no additional update is made when the retainer invoice is generated. Project retainers are applied to an invoice from the available amount or are partially applied on the next applied amount or the next applied percent. This list contains information about the Next Applied Amount and the Next Applied Percent fields: If transactions are removed from an invoice, then you can reapply the retainer. The applied retainer lines are the last lines in the invoice line details and denoted with a blue alert. If the retainer lines contain a zero amount after deleting transaction lines, then you can reapply the retainer. The Reapply Retainer action is not available when the next applied fields are used. .</s>

<s>[INST] In the context of INFOR Docs, tell me about Creating project retainers? [/INST] Creating project retainers You cannot create a retainer that is outside of the date range of the contract. The project that is used for posting the retainer transaction is not subject to any date checks until the GLTransactionDetail record is created. You cannot create an invoice for a retainer that extends beyond the boundary of the contract. Sign in as Project Accountant, Project Administrator, or Project Manager. Select Project Contracts. On the Contracts tab, open a contract. On the Project Funding tab, select a funding source. On the Retainers pane, click Actions > Create. Specify this information: Description Specify a name for the retainer. Retainer Amount Specify the amount that is billed for the retainer. Date Specify the date that the retainer is projected to be invoiced. Status Select the status of the retainer. Select To Process to indicate that the retainer is complete. The contract is billed when the retainer date is reached. Select Hold if the retainer is manually controlled. You must remove the retainer hold before the invoice is submitted. After the retainer invoice has been generated, the status is changed to Draft. After the retainer invoice is journalized, the status is changed to Processed. Payment Terms Select a payment term for the retainer invoice. If this field is blank, then the payment terms from the funding source are the default. Retainer Project Select a posting project to which the retainer is billed. Retainer Rule Select whether the retainer is applied to expenses for only the retainer project or if it applies to all projects. Retainer Finance Structure Specify the finance structure to which the retainer is posted. You must select a liability balance sheet account. Taxable Select this check box if the retainer is taxable. If this check box is selected, the tax rate is calculated using the project funding source tax rate. If a rate does not exist on the project funding, then no tax is calculated when the retainer invoice is generated. Next Applied Amount If the retainer is not applied in total, you can specify an amount to apply to the invoice. The amount is applied when the invoice is generated and the Apply Retainer field is selected. Next Applied Percent If the total retainer is not applied, then you can specify a percentage of the original retainer amount to apply to the invoice. The percentage is applied when the invoice is generated and the Apply Retainer field selected. Hold Select this check box to put a hold on the Next Applied Amount and Next Applied Percent If the project retainer is on hold when the invoice is generated, and the Apply Retainer field is selected, then the retainer is not applied to the invoice. Invoice Format Select an invoice format for the retainer invoice. If this field is blank, then the invoice format from the contract is the default. Click Save. .</s>

<s>[INST] In the context of INFOR Docs, tell me about Changing retainer rule? [/INST] Changing retainer rule If the retainer was setup with the incorrect option for the retainer rule, the rule can be changed by running the action. There are only two options for the retainer rule: Retainer Project Only or Apply To All Projects The action that displays is the opposite of the current rule. If the current retainer rule is Retainer Project Only , the action displays as Apply Retainer To All Projects If the current retainer rule is Apply To All Projects , the action displays as Apply Retainer To Retainer Project Only. Sign in as a Project Accountant, Project Administrator, or Project Manager. For Project Accountant, select Project Management > Project Contracts. For Project Administrator, select Setup > Project Contracts. For Project Manager, select My Project Contracts. Click the Contracts tab and open a contract. Click the Contract Project Funding tab and select a funding source. Click the Retainers tab, select the retainer to change the retainer rule. Select Actions > Apply Retainer To All Projects or Apply Retainer To Retainer Project Only. .</s>

<s>[INST] In the context of INFOR Docs, tell me about Changing the next application for project retainer? [/INST] Changing the next application for project retainer When invoices are generated with the apply retainer option selected, retainers are applied if they have balances that are not on hold. Before invoices are generated, you can change the next applied amount or next applied percent on the retainer. You can also put the retainer on hold. Sign in as a Project Accountant, Project Administrator, or Project Manager. For Project Accountant, select Project Management > Project Contracts. For Project Administrator, select Setup > Project Contracts. For Project Manager, select My Project Contracts. Click the Contracts tab and open a contract. Click the Contract Project Funding tab and select a funding source. Click the Retainer Application tab and select a project retainer. Update the Next Applied Amount , Next Applied Percent , or Hold for the project retainer. Click Save. .</s>

<s>[INST] In the context of INFOR Docs, tell me about Deleting retainers? [/INST] Deleting retainers You can delete a retainer that has not been invoiced or adjusted. Sign in as Project Accountant, Project Administrator, or Project Manager. Select Project Contracts. Select the Contracts tab and open a contract. Select the Project Funding tab and select a funding source. Select the Retainers tab and select a retainer. Select Actions > Delete. .</s>

<s>[INST] In the context of INFOR Docs, tell me about Retainer adjustments? [/INST] Retainer adjustments A retainer can be reduced after it is invoiced and when is in draft status. If the full amount of the retainer is not applied to invoices, then you can create an adjustment against the original retainer. Here are some points to consider for adjustment: A retainer is reduced by the unapplied amount. The adjustment amount cannot exceed the open balance. An existing retainer must exist. When the retainer adjustment is invoiced, a credit memo invoice is created. The retainer adjustment cannot be applied to expense invoices. A retainer adjustment cannot be deleted if the original invoice is in a Processed status. .</s>

<s>[INST] In the context of INFOR Docs, tell me about Creating retainer adjustments? [/INST] Creating retainer adjustments Sign in as Project Accountant, Project Administrator, or Project Manager. Select Project Contracts. Select the Contracts tab and open a contract. Select the Project Funding tab and select a funding source. Select the processed retainer to adjust. Select Actions > Create Adjustment. Specify this information: Adjustment Amount Specify the amount of the adjustment. The amount must be specified as a positive number and cannot exceed the remaining amount of the original retainer. Description Provide a description for the adjustment. Date Specify the date for the adjustment. Payment Terms Select a payment term for the retainer adjustment invoice. If this field is blank, the payment terms from the funding source is the default. Invoice Format Select an invoice format for the retainer adjustment invoice. If this field is blank, the invoice format from the contract is the default. Click Save. .</s>

<s>[INST] In the context of INFOR Docs, tell me about Adding project contract fees to project contracts? [/INST] Adding project contract fees to project contracts Select Financials > Project Ledger > Setup > Project Setup. Click the Structure tab. Open a project structure and click the Hierarchy tab. Select a contract summary project and select Actions > Update. Click Contract Information. Click the Fees tab. Click Create. Specify this information: Fee Code Select the fee code for the project contract. Effective Date Specify the date the fee code is effective. The effective date should be within the project contract date range. Fee Type Select the type of fee for the fee code: Rate : Specify a Rate amount. The amount is multiplied by the transaction units to calculate the fee. This calculation supports unit of production fees with tiered or volume pricing. Flat Amount : Set up tiered amounts after saving the record. The flat amount that is based on the number of units is the fee. Percent : Specify a rate Percent and Basis The specified rate percent is multiplied by either the expense transaction amount or the billable amount to calculate the fee. This calculation supports markup percent and single step burden fees. This can also be set up as a markup or an allocation. Tiered Select whether the fee type is tiered. If the fee is tiered, pricing must be set up after saving the fee. Marginal Select whether the tiered pricing is marginal. For example, 100-999 units are $1.50 per unit and 1000-1999 units are $1.25 per unit. If this check box is selected, the first 999 units are $1.50 and every unit 1000 and above are $1.25. If this check box is cleared, all units are $1.25 after 1000 units is surpassed. Tax Exempt Select whether the project contract fee is tax exempt. Revenue Structure Option Select if the revenue structure will be entered as a full finance code block or a partial for the contract fee. Partial Revenue Finance Structure Specify the dimensions to override for revenue for the contract fee. The dimensions that are left blank will inherit the value from the originating expense. The list is filtered on revenue accounts because the account will generally be a revenue account. If another account type is required, any account can be specified. Full Revenue Finance Structure Specify the full revenue finance structure for the contract fee. The list is filtered on revenue accounts because the account will generally be a revenue account. If another account type is required, any account can be specified. Click Save. If Tiered was selected, click Create on the Tiers tab of the Fees tab. Specify this information: Through Specify the units for the end of the tier range. The Greater Than field is automatically populated as new tiers are created. Rate/Amount The field label depends on the Fee Type that is selected. Specify the rate or flat amount for the tier. Click Save. .</s>

<s>[INST] In the context of INFOR Docs, tell me about Copying project contract fees? [/INST] Copying project contract fees You can copy project contract fees to another project contract. Select Financials > Project Ledger > Setup > Project Setup. Click the Structure tab. Open a project structure and click the Hierarchy tab. Select a contract summary project and select Actions > Update. Click Contract Information. Click the Fees tab. Select Actions > Copy Fees. Specify this information: To Contract Select the contract to which to copy the fees. Click Submit. .</s>

<s>[INST] In the context of INFOR Docs, tell me about Creating project fee code versions? [/INST] Creating project fee code versions A new version of a project fee code is used when the rate, amount, or percent changes during the project date range. If the project fee code is a tiered fee, the tier is copied to the new version. Select Financials > Project Ledger > Setup > Project Setup. Click the Structure tab. Open a project structure and click the Hierarchy tab. Open a contract summary project and select Actions > Update. Click Contract Information. Click the Fees tab. Select the fee and select Actions > Create New Version. Specify this information: Effective Date Specify a new date for the fee code and type. Click Submit. Changes to the rate or amount in the tier can be changed by opening the record. To change the through dates, you can delete the tiers that are incorrect and create new tier records. .</s>

<s>[INST] In the context of INFOR Docs, tell me about Creating the relationship between the project contract and the vendor contract? [/INST] Creating the relationship between the project contract and the vendor contract Use this procedure to add a project vendor contract to create the relationship on the Project Contract. Select Financials > Project Ledger > Setup > Project Setup. Select the Structure tab. Open a project structure and click the Hierarchy tab. Open a contract summary project and select Actions > Update. Click Contract Information. Click the Vendors tab. Click Create. Specify this information: Project Select the posting project if each posting project has a relationship to a different vendor contract or vendors. If vendor contract or vendor is related to all posting projects, this field must be blank. Contract Group Select the contract group. Vendor Contract Select the vendor contract to relate to the posting project for the contract. If this field is blank, then you must select a vendor in the Vendor field. Vendor Select the vendor to relate to the posting project for the contract. If this field is blank, then you must select a vendor contract in the Vendor Contract field. Vendor Type Select a vendor type. If this field is blank, the contractor is the default. Click Save. .</s>

<s>[INST] In the context of INFOR Docs, tell me about Balance adjustments? [/INST] Balance adjustments Specify balance adjustments to migrate legacy balances. To update adjustments to LTD balances, project contract totals, and project funding source totals, run the Update Contract LTD Balances action. The balances are used to calculate invoice and revenue maximums. LTD balances are invoiced and recognized balances for transactions that are finance code block-based expenses. These balances are not automatically updated when historical milestones and installments are created or when they are processed. Customers that are migrating from legacy systems should add legacy billed and revenue amounts as balance adjustments. The balance adjustments and the LTD balance can be created without the finance code block for legacy invoiced amounts and revenue amounts. If any dimension of the code block is added, then the usual required rules are used. For example, if Account and To Account Entity are selected, then the other dimensions are required according to FEG setup. Note: If the project contract contains milestones or installments, you can migrate the contract using the balance adjustments or the historical milestones, do not use both. If you use both options, the project contract and project funding source totals are updated. If legacy milestone amounts are included in both adjustment balances and historical milestone records, they are counted twice. This list shows the circumstances for which balance adjustments are used: Customers that go live mid-project and must update balances for project contract billing and revenue. Balances include total balances on the Main tab, posting project balances, and life to date balances by any part of the finance structure. Customers that migrate from Lawson Enterprise Applications and make adjustments to the project contract billed and revenue balances. Ongoing use for adjustments that were made to receivables. For example, write-offs that are not posted or included in billing and revenue balances. When reconciling revenue recognition. .</s>

<s>[INST] In the context of INFOR Docs, tell me about Creating balance adjustments? [/INST] Creating balance adjustments Use this procedure to migrate legacy balances. Select Financials > Project Ledger > Setup > Setup. On the Structure tab, open a project structure. On the Hierarchy tab, open a contract summary project. Select Actions > Update. Click Contract Information. On the Balance Adjustments tab, click Create. Specify this information: Project Funding Select project funding from the existing project funding that is assigned to the project contract. Project Select a posting project for the posting contract. If a project is selected, then the other finance code block dimensions are required. To add migrating legacy amounts, this field must be blank. Invoiced Amount Specify the amount that is invoiced for the project funding or posting project from a previous system. Billable Amount Specify the billable amount for the project funding or posting project from a previous system. Hours Specify the hours for the project funding or posting project from a previous system. Revenue Amount This field is displayed only when revenue recognition is separate. Specify the amount that is recognized as revenue for the project funding or posting project from a previous system. Account Specify the account that comprises the billable amount for the project funding or posting project from a previous system. Ledger Select the ledger that the account is posted to for the project funding or posting project. Accounting Entity Select the accounting entity that the account is posted to for the project funding or posting project. Note: Additional dimensions that are defined in the finance enterprise group are also displayed and can be selected. Click Save. .</s>

<s>[INST] In the context of INFOR Docs, tell me about Life to date balances? [/INST] Life to date balances Invoiced balances by funding source, posting project, and finance structure dimensions are displayed on the LTD Balances tab. The records on the tab are invoice amount, billable amount, billable hours, and revenue amount. These balances can be used to print life to date balances on invoices. Balances are added using balance adjustments. Balance adjustments are used to update the life-to-date project contact balances. LTD balances vs project contract and project funding source totals LTD balances are expense-based transaction invoiced and recognized balances. These balances are not automatically updated when historical milestones and installments are created or when they are processed. When migrating customers from legacy systems, legacy billed and revenue amounts should be added as adjustments. Life-to-date balances are updated without creating receivable invoices or global ledger journal entries. Project Contract and Project Funding Source Totals are invoiced and revenue totals including all billing and revenue amounts and types. These totals are used to calculate maximum billed and recognized amounts. When migrating customer from legacy systems, these totals are updated by billed and revenue adjustments. The project contract and project funding source invoiced and revenue totals are automatically updated by historical status milestones. .</s>

<s>[INST] In the context of INFOR Docs, tell me about Updating contract life to date balances? [/INST] Updating contract life to date balances This list contains items to consider: An update to LTD balances may be required for draw-downs or invoiced amounts that occurred in the legacy system. If ISD (Infor Spreadsheet Designer) is used to load LTD balances, then provide the key field for the project contract. The key field must include the structure, which is defined as a numeric node followed by _ProjectContract. An update to LTD balances may be required when amounts are specified by posting dimension. Posting dimensions are the expense code block on the original transaction. If invoice summarization is selected for project or billing override, then the LTD balance amounts are used to include line-level LTD balances on the summarized invoice. Select Financials > Project Ledger > Setup > Project Setup. Click the Structure tab. Open a project structure and click the Hierarchy tab. Open a contract summary project and select Actions > Update. Click Contract Information. Click the Balance Adjustments tab. Select previously created records and select Actions > Update Contract LTD Balances. The selected balance adjustments are removed and displayed on the LTD Balances tab. The adjustments are reflected in the Invoiced and Recognized sections on the Contract Totals tab. .</s>

<s>[INST] In the context of INFOR Docs, tell me about Performance obligations? [/INST] Performance obligations The Financial Accounting Standards Board and International Accounting Standards Board released new regulations, IFRS 15 and ASC 606. The regulations affect the timing and amount of revenue recognition related to contracts with customers. Use the Performance Obligations tab to track the contract performance obligations. For each performance obligation, you can track the transaction price, fair market value, and selling price. Comments and attachments can be specified for each obligation. An entity recognizes revenue when the entity satisfies a performance obligation by transferring an asset, which is a promised good or service, to a customer. An asset is transferred when the customer obtains control of that asset. .</s>

<s>[INST] In the context of INFOR Docs, tell me about Creating performance obligations? [/INST] Creating performance obligations Select Financials > Project Ledger > Setup > Project Setup. Click the Structure tab. Open a project structure and click the Hierarchy tab. Open a contract summary project and select Actions > Update. Click Contract Information. Click the Performance Obligations tab. Click Create. Specify this information: Performance Obligation Specify a description for the performance obligation. Transaction Price Specify the transaction price. The transaction price is the amount the entity allocates to the performance obligations identified in the contract. The transaction price represents the amount of revenue recognized as the performance obligation is satisfied. Fair Market Value Specify the fair market price. The fair market price is the amount the performance allocation would sell for as a stand-alone item. Selling Price Specify the selling price. The selling price is the amount invoiced to the customer for the performance obligation. Completed Date Specify the completed date. Click Save. .</s>

<s>[INST] In the context of INFOR Docs, tell me about Print parallel reference in document? [/INST] Print parallel reference in document Parallel reference number functionality is optional. When this format is enabled in the Receivables company, the parallel reference number is printed on the project invoice document. This list shows the file types that can include parallel reference numbers: IDM-conditional with IDM plug-in RTF-see Printing parallel reference RTF document PDF-see Printing parallel reference PDF document .</s>

<s>[INST] In the context of INFOR Docs, tell me about Printing parallel reference PDF document? [/INST] Printing parallel reference PDF document Use this procedure to attach the parallel reference to the project invoice document in PDF: Open the OpenOffice Writer. Select View > Toolbars > Form Controls. Select the text box and position it to the page where you want the field to be inserted. Double-click the text box that is generated. In the Name and Default text fields, specify the name of the field from the business class. For example, ReceivablesInvoiceRel.ParallelReference. Export the file as a PDF. Use the PDF file as Invoice Format located in the project contract’s Main tab. Rerun the Journalize invoice using the new Invoice document template. Select Financials > Project Ledger > Setup > Project Contracts > Contracts > Invoice Detail > View Invoice The Parallel Reference is printed in the document. .</s>

<s>[INST] In the context of INFOR Docs, tell me about Printing parallel reference RTF document? [/INST] Printing parallel reference RTF document Use this procedure to attach the parallel reference to the project invoice document in RTF: Open the.rtf file in Word. Position the cursor at the point in the document to insert the parallel reference field. Select Insert > Quick Parts > Field > Insert Field. In the Please choose a field section, select the MergeField field. In the Field Properties section, specify the business class field name to use as a variable. For example, ReceivablesInvoiceRel.ParallelReference. Click OK The field is displayed on the document. Rerun the Journalize invoice using the new Invoice document template. Select Financials > Project Ledger > Setup > Project Contacts > Invoice Detail > View Invoice The Parallel Reference is printed in the document. .</s>

<s>[INST] In the context of INFOR Docs, tell me about Project reports? [/INST] Project reports This table shows the available tabs and the templates that are available on the Project Reports menu. To view the reports by actor, select Reports By Actor. To view the global reports, select Global Reports. Tab Description Template Project Obligations Select a reporting setting and click the icon to show the obligations report. EPM Platform data from the analytics cube and detail from the selected line are displayed. The data is based on the reporting settings. If the data is not displayed or is not as expected, then verify the project reporting settings. Verify the selected budget scenario, summary account, and reporting period. A report of balances by commitments, encumbrances, and actuals. Total obligations are compared to budget and provide budget remaining. Project Variance Select the reporting setting and click the icon to show the variance between budget and actuals. EPM Platform data from the analytics cube and detail from the selected line displayed. The data is based on the reporting settings. If the data is not displayed or is not as expected, then verify the project reporting settings. Verify the selected budget scenario, summary account, and reporting period. Compares actuals to budget and calculates variance. You can assign colors or alerts to variance percentages to identify projects where the remaining percent is above tolerance. Project Period Comparison Select the reporting setting and click the icon to show the comparison between the periods that are selected in the reporting settings. EPM Platform data from the analytics cube and detail from the selected line are displayed. The data is based on the reporting settings. If the data is not displayed or is not as expected, then verify the project reporting settings. Verify the selected budget scenario, summary account, and reporting period. Compares actual to budget, calculating costs to complete, and percent complete. Use with percent complete revenue recognition to compare earned revenue with previously recognized and revenue to be recognized. Project reporting settings that do not have a defined enterprise structure are not displayed. Project Contracts View a list of all project contracts. Open a contract to view details. This list shows some of the information: Contract amount Invoice amounts Revenue recognized amount Whether revenue is recognized as combined or separate Revenue method Billing method Contract status Contract Percent Complete Select the reporting setting and click the icon to show the percent that is complete. Only contracts that have the same currency as the reporting currency are displayed to ensure that the calculations are in the contract currency. EPM Platform data from the analytics cube is displayed including the budget, actual, cost to complete, and percent complete. This report also includes the earned revenue, previously recognized revenue, and revenue recognized amounts. The previously recognized revenue includes draft and journalized revenue amounts. This information is available when revenue recognition is run based on the percent complete. Compares actual to budget, calculating costs to complete, and percent complete. Use with percent complete revenue recognition to compare earned revenue with previously recognized and revenue to be recognized. Project reporting settings that do not have a defined enterprise structure are not displayed. Contract Gross Margin Select the reporting setting and click the icon to show the gross margin. Only contracts that have the same currency as the reporting currency are displayed to ensure that the calculations is in the contract currency. The page shows the EPM Platform data from the analytics cube. The budget, actual, cost to complete, gross margin amounts, gross margin percent, and the estimated revenue amount are displayed. Actual = total posted costs based on the parameters for the reporting setting selected Gross Margin Amount = Contract Amount - Actual Compares actual to budget, calculating costs to complete, and gross margin. Use with percent complete revenue recognition to calculate estimated revenue. Project reporting settings that do not have a defined enterprise structure are not displayed. Requisitions View all requisition line distributions for the selected posting project. Select the requisition record to view the details. Select the requisition line number to view the line details. Purchase Orders View all purchase order lines for the selected posting project. Select the purchase order record to view the details. Select the purchase order line number to view the line details. Cash Ledger Distributions View all cash ledger payment lines for the selected posting project. Click the payment link to view the details. Payables Invoices View all payable invoice lines for the selected posting project. Select the payable invoice record to view the details. Select the payable invoice distribution record to view the line details. Commitments And Encumbrances View all commitments and encumbrances by system. Select the document number to view the distribution details. The report can be filtered by attributes of the commitments. Commitments And Encumbrances Search View all commitments and encumbrances by system code. Select the filter to narrow the search. This list includes a filter for Search Group. Schedule Of Federal Awards Select the reporting settings to show the schedule of federal awards. A list of project contracts and the project funding is displayed with a comparison of the expenditures to the funding. Click Search to filter the data. This tab is the Grant Federal report for the Schedule of Expenditures of Federal Awards, or SEFA. The schedule of federal awards report is a worksheet that is used to create the SEFA report. The worksheet is a tool to create the final SEFA. A list of project contracts and the project funding with a comparison of the expenditures to the funding is displayed. .</s>

<s>[INST] In the context of INFOR Docs, tell me about Searches? [/INST] Searches These tabs are available on the Searches menu for Project Accountants, Project Administrators, and Project Managers. To search for specific records, click the Filter icon to show the search fields and specify criteria by which to narrow the search. Tab Description Business class Comments Transaction Shows all Global Ledger transactions, regardless of status. GlobalLedgerTransaction n/a Transaction Detail Shows all Global Ledger transactions regardless of status. GLTransactionDetail Definitions for each status in the Billed column: Unprocessed : Invoices have not been calculated. Invoiced : Draft invoices have been created. Processed : Invoices are journalized. Distributed : New transactions were created by the journalize process. Transaction Detail Search Shows the same columns and data as the Transaction Detail tab. Contains additional fields for searching. n/a n/a Project Contract Transaction Detail Shows all Global Ledger transactions by project contract. Search for all unbilled or unrecognized transactions by a project contract, billing method, revenue method, and posting project. GLTransactionDetail This list only includes posting projects that are on project contracts. Project Personnel Transaction Detail Shows all posting projects where the user has an active project personnel record. Select a project to view the associated global ledger transactions. GLTransactionDetail ProjectPersonnel n/a Total Shows account balances that are based on period ending date. Search for specific balances, ledgers, accounts, dates, or chart sections, GeneralLedgerTotal n/a Labor Distribution Shows a list of all posting projects with the associated assignments by employee and date range. Includes the status, planned percent, and actual percent. ProjectAssignmentLabor n/a Effort Certification Shows a list of all posting projects with the effort assignments by employee and date range. Includes fields to display if certification is required and if the record has been certified. ProjectAssignmentEffort n/a Burden Transactions Shows a list of all indirect burden transactions that have been calculated. The list includes the run group, project, indirect burden code, status, dates, burden amounts, and finance structure. ProjectIndirectBurdenTransaction n/a Legacy Achisthdr Shows migrated Lawson data. ACHISTHDR n/a Legacy Actrans Shows migrated Lawson data. ACTRANS n/a .</s>

<s>[INST] In the context of INFOR Docs, tell me about Copying project structures? [/INST] Copying project structures You can copy a project and its hierarchy. Select Financials > Project Ledger > Setup > Project Setup. Click the Structure tab. Select the structure to copy and select Actions > Copy Structure. Specify the name and description of the new structure. Select whether the new structure is active. Click Submit The structure is created if the new structure is active. If a hierarchy exists in the copied structure, then the hierarchy is also copied to the new structure. .</s>

<s>[INST] In the context of INFOR Docs, tell me about Project structure rules example? [/INST] Project structure rules example If you are using Project Ledger , only expense and revenue transactions such as income statement accounts are typically valid. To set up valid accounts to post to projects, you must set up validation rules for all valid income statement and balance sheet accounts. Income Statement Accounts If the expense and revenue accounts are not exclusive to Project Ledger , select the Create Blank To Value For Each Valid From Value check box. For example, if you have a single salaries and wages account 50000 , you want it to be valid whether a project is entered or not entered. Balance Sheet Accounts To exclude balance sheet accounts from posting to projects, you must set up a rule that relates balance sheet accounts to blank or no project. Select the Create Blank To Value For Each Valid From Value check box. .</s>

<s>[INST] In the context of INFOR Docs, tell me about Project comments? [/INST] Project comments You can attach project comments in these areas of Project Ledger : Summary and posting project Project contract Billing milestones Revenue milestones Project contract invoice Project contract invoice line Finance Dimension 2 The process for adding comments is the same for each area. You can attach files to the comments. .</s>

<s>[INST] In the context of INFOR Docs, tell me about Creating project comments? [/INST] Creating project comments Access the project comment window. The navigation depends on where you access comments in Project Ledger. Specify this information: Subject Specify the subject line for the comment. Comment Specify the comment text. Comment Made By Specify by whom the comment was made. The default value is your user name. Date Select the date that the comment is provided. If no date is provided, the default is today. Document URL If the process document is online, specify the URL to access the document. Attachment Select the button to attach a file to the comment. Specify the Title of the attachment, browse for the File , and specify the Mime Type. Click Submit. .</s>

<s>[INST] In the context of INFOR Docs, tell me about Creating project vendor contracts? [/INST] Creating project vendor contracts You can assign vendors to project contracts. Vendors can be contractors, suppliers, or any other relation to the project contract. Sign in as a Project Accountant. Select Project Management > Project Vendor Contracts. A list of contracts is displayed. Select a contract and select a posting project in the Project pane. On the Vendor Contracts pane, click Create. Specify this information: Group Select the contract group for the vendor contract. Contract Select the project contract to which the vendor contract will apply. Vendor Select a vendor. Vendor Type Select the vendor type. Click Save. After creating the vendor contract, click the Vendor link next to the Vendor field to display vendor information. Click the Contract link next to the Contract field to display contract information. .</s>

<s>[INST] In the context of INFOR Docs, tell me about Copying vendor contracts to posting? [/INST] Copying vendor contracts to posting You can copy vendor contracts from a contract to all of the posting projects for the contract. Select Financials > Project Ledger > Setup > Project Setup. Open a structure and click the Hierarchy tab. Open a contract project and click the Contract Information link. Select Actions > Copy Vendor Contract to Posting. Specify this information: Group Select the contract group for the vendor contract. Contract Select the project contract to apply to the vendor contract. Vendor Select a vendor. Vendor Type Select the vendor type. Click Submit. .</s>

<s>[INST] In the context of INFOR Docs, tell me about IDM, PDF, and .rtf format templates? [/INST] IDM, PDF, and.rtf format templates All of the information required to set up the IDM templates is in the IDM templates and fact sheets in Project Ledger. Project Invoice by Project templates Project Invoice templates Federal Financials and Supply Management Report templates Project Invoice by Project IDM templates Project Invoice IDM templates Federal Financials and Supply Management Report IDM templates .</s>

<s>[INST] In the context of INFOR Docs, tell me about Saving sample IDM, PDF, and .rtf templates? [/INST] Saving sample IDM, PDF, and.rtf templates You can download sample templates to set up IDM, PDF, and.rtf templates. Sample templates and links are provided to download the template documents. The sample templates can be saved to a shared drive or local drive. The sample can be modified after it is saved. Note the file path when the sample has been saved to add it to a menu option and create a select list. Select Financials > Project Ledger > Setup > Document Template Setup > Project Document Sample Templates. For each sample template, links are provided to download the template documents. You can use the sample templates as a baseline to create your own template or use them as is. Open the template to use and save it to a shared drive or local drive. Note: PDF formats have a limitation. To print more than two pages, you must add more pages to the PDF. The amount of pages to print cannot be dynamically calculated. This is not a limitation for.rtf or IDM. .</s>

<s>[INST] In the context of INFOR Docs, tell me about Creating IDM, PDF, or .rtf template select lists? [/INST] Creating IDM, PDF, or.rtf template select lists You can set up and upload created templates that can be assigned to the invoice or Federal Financials and Supply Management report format. For IDM templates, select Financials > Project Ledger > Setup > Document Template Setup > Project Document IDM Templates. For PDF or.rtf templates for project invoices and grant federal reporting formats, select Financials > Project Ledger > Setup > Document Template Setup > Project Document Templates Click the Project Invoice Format tab for invoices. Click the Grant Federal Reporting Format for the Federal reports. Click Create and locate the template to use. Click Save A sequential format number will be assigned. See Creating project contracts for selecting the invoice template. See the Project Ledger User Guide for selecting the Federal report template. .</s>

<s>[INST] In the context of INFOR Docs, tell me about Franchise Billing setup? [/INST] Franchise Billing setup After you complete the setup of the interfaced solutions, you can set up Franchise Billing. See the Franchise Billing User Guide for processing data after the setup is complete. These are the required setup for Franchise Billing : Calendar Company options Standard charges Standard contracts Customer contracts Customer contract charges Sales budget ID Group codes .</s>

<s>[INST] In the context of INFOR Docs, tell me about Calendars? [/INST] Calendars Use a company calendar to define the cycle dates and billing frequency. These are used for invoice processing for each franchise billing company. Create at least three fiscal year calendars for each company: previous year, current year, and next year. Calendar ID A calendar ID is assigned to a set of calendar dates when you set up your company calendar. It is used to create a calendar template that is stored on the customer file. Each customer's sales entry and billing dates can be controlled by the customer. When you create a calendar ID, you have contract-specific control for sales reporting and billing dates. Cycle Dates A cycle is a period of time during the fiscal year that you associate with a specific cycle date when routine contract invoicing, posting, and reporting can occur. A cycle date represents either the beginning or end of a cycle. Cycle dates are used to control general ledger posting dates and transaction dates. Frequency In a calendar, frequency represents an interval of time between cycle dates or how often to post or invoice a charge. Interval examples are weekly, monthly, quarterly, or annually. Next cycle dates The next cycle date is a system-calculated date associated with contract charges. A next cycle date is assigned automatically to each contract charge when you create the contract charge. This table shows the options for defining frequency and cycle dates: Frequency Cycle dates Yearly 1 Quarterly 4 Monthly 12 Weekly 52 .</s>

<s>[INST] In the context of INFOR Docs, tell me about Creating calendar IDs? [/INST] Creating calendar IDs Select Financials > Franchise Billing > Setup Franchise Billing. Click the Franchise Calendars tab. Click Create. Specify a Company , Calendar name, and a description to assign to a set of calendar dates. Click Save. .</s>

<s>[INST] In the context of INFOR Docs, tell me about Multiple calendars and cycle processing? [/INST] Multiple calendars and cycle processing You can create multiple billing calendars with different frequencies for the same company for the same year. For example, if you assess weekly and monthly charges but you want the monthly charges to be billed on a specific date. In that case, you can create one calendar for weekly charges and one for monthly charges. During processing, a weekly charge searches for a weekly calendar to select the next billing date, and a monthly charge searches for a monthly calendar. This results in accurate billing dates for all charges. You can create a calendar ID and associate one or more billing calendars with it. You can then assign that calendar ID, a set of calendars, to a franchise billing company. .</s>

<s>[INST] In the context of INFOR Docs, tell me about Sales calendars? [/INST] Sales calendars Sales calendars are optional, but if you aggregate sales by date, you must create a sales calendar to store the predefined dates. .</s>

<s>[INST] In the context of INFOR Docs, tell me about Creating sales calendars? [/INST] Creating sales calendars Select Financials > Franchise Billing > Setup Franchise Billing. Select a franchise calendar record. On the Sales Calendar tab, click Create. Specify this information: Year Select the fiscal year for the data that is stored on this record. Sales Dates Select up to 53 sales closing dates that you will use to record sales data. Click Save. .</s>

<s>[INST] In the context of INFOR Docs, tell me about Billing calendars? [/INST] Billing calendars A billing calendar is used to specify cycle dates and a billing frequency for each fiscal year of a franchise billing company. The number of cycle dates that you specify is based on the frequency on each calendar. Before you create a calendar, you must determine the most frequent interval, that is, fewest calendar days, to use for processing charges for the company. You can use a weekly, monthly, quarterly, or annual frequency. .</s>

<s>[INST] In the context of INFOR Docs, tell me about Creating billing calendars? [/INST] Creating billing calendars Select Financials > Franchise Billing > Setup Franchise Billing. Select a franchise calendar record. On the Billing Calendar tab, click Create. Specify this information: Year Specify the last closed fiscal year for the period. Frequency Select the most frequent interval, which is the fewest calendar days to use for processing charges for the company. Billing Dates Select up to 53 billing closing dates based on the frequency of each calendar. Note: These dates are used to control Global Ledger posting dates and transaction dates. Click Save. .</s>

<s>[INST] In the context of INFOR Docs, tell me about Company options? [/INST] Company options Company options are default values that are used to process data interfaced to Global Ledger and Billing Before you define company options for each company in your organization, you must define a calendar for the current, previous, and next year. .</s>

<s>[INST] In the context of INFOR Docs, tell me about Creating company options? [/INST] Creating company options Select Financials > Franchise Billing > Setup Franchise Billing. On the Franchise Companies tab, click Create. Specify this information: Company Specify the company number for the company for which you want to define processing options. Current Year Specify the current fiscal calendar year you defined on the billing calendar or on the sales calendar. Note: This value represents the primary calendar that the solution uses for cycle processing. Calendar Select the calendar date. Prepayment Cash Code Specify the cash code that identifies the cash account used when adding a note prepayment. Note: The cash code is automatically assigned to note prepayments for the debit to cash. CR Memo Reason Code Select the credit memo reason code. Allow Negative Sales Select this option to allow negative sales. Advance Cycle Date For No Activity Select this option to automatically advance the cycle date if no activity was made on the selected date. Calculate Tax On Net Sales Select this option to calculate tax on the net sales of the company. In the Billing Defaults column, specify this information: Process Level Specify a valid process level. The process level is the reporting hierarchy below the company. Inventory Location Select a valid stocking location. Note: Specify the stocking location for the company on the Location page. This value is assigned to all invoices that are created when you run Invoice Interface. UOM Select a valid default stock unit of measure. Note: This value is define for this company on the Corporate Item Group page. It is assigned to all invoices that are created when you run Invoice Interface. In the Billing Invoice column, specify this information: Type Specify the default invoice type. Note: Do not select an invoice type that is a credit. The credit invoice type is determined by selecting Yes or No in the Credit field on the Invoice Types page. Prefix Specify a user-defined invoice prefix. Note: The invoice prefix value you specify must uniquely identify invoices originating from Franchise Billing. In the Credit Memo column, specify this information: Type Select a credit memo for which to issue an adjustment to a franchisee. Prefix Specify a user-defined, two-character prefix that will precede the credit memo number for all credit memos created. Note: The credit memo prefix is assigned from either the company or process level, depending on an invoicing option established for the company. In the Aggregate Sales column, specify this information: All Contracts If you select Yes , then sales data is recorded for all contracts for the purpose of calculating sales-based charges. If you select No , then you must determine, at the contract level, which franchisees will use this processing option. By Date If you select Yes , you can specify a predefined date on the Sales Entry page. The predefined date is used to record sales data for calculating sales-based charges. Click Save. .</s>

<s>[INST] In the context of INFOR Docs, tell me about Standard charges? [/INST] Standard charges Standard charges are basic charges with predefined terms that franchisers can apply to standard contracts or customer contracts. This table defines the basic charges with predefined terms that you can apply to contracts. Before you add a charge to a contract, you must create a company calendar and company options. Standard Charges Calculations are based on Definition Sales-based Actual sales for a cycle and a predefined percentage of sales Sales-based charges are costs applied to customer accounts such as royalties, rent, national advertising, local advertising cooperatives, and secondary advertising cooperatives. Sales-based sliding scale Actual sales for a cycle and a predefined table that applies different percentages to portions of actual sales for a cycle to compute the charge A sliding scale is an optional table that consists of user-selected values that are used to calculate a sales-based charge. Note-based Predefined note payments Note-based standard charges require a payment of principal and interest for a debt that the customer owes the company. Special User-defined amounts Special charges are for purchases made for the franchise, tax billings, and miscellaneous charges or adjustments. They are not sales-based or note-based. .</s>

<s>[INST] In the context of INFOR Docs, tell me about Creating standard sales-based charges? [/INST] Creating standard sales-based charges Select Financials > Franchise Billing > Setup Franchise Billing. On the Standard Charges tab, select Create Menu > Create Sales Based Charge. Specify this information: Company Specify the company number of the company for which you want to create sales-based charges. Charge If you are adding a new charge, specify a charge identifier. If you are searching for an existing charge, specify a valid standard sales-based charge. Currency Specify the company base currency code. In the Options section, specify this information: Frequency Select the frequency of the charge. Note: You can select any frequency. These charges can be copied when you create customer contracts. Process Level Specify a valid process level. Note: A process level must be specified for invoice creation. This value is assigned to all invoices that are created on the Invoice Interface page. You define a process level on the Process Level page. In Franchise Billing , process level is used for reporting, not processing. Taxable Select whether the charge is taxable. Tax Code Specify a valid tax code that represents specific tax information. Sliding Scale Select to define a sliding scale for a standard sales-based charge. The Franchise Charge Sliding Scale page is displayed where you can specify the base amount, scale option, and step limits. In the Amounts section, specify this information: Minimum Amount Specify the user-defined minimum cyclical sales-based charge amount. Note: This is the lowest amount that can be invoiced for this charge identifier. This amount is charged if the calculated amount is less than this amount. Maximum Amount Specify the user-defined maximum charge or ceiling for the sales-based charge. Note: This is the highest amount that can be invoiced for this charge identifier. This amount is charged if the calculated amount is greater than this amount. Percent Of Sales Specify the user-defined default percentage of sales for a sales-based charge. In Franchise Billing , this percentage is an optional, user-defined rate, which is used to calculate a sales-based charge. Base Amount Specify the user-defined base amount to which the percentage of sales is added. In the Accounts section, specify this information: Sales Specify the GL revenue account string. This is used to define the credit posting of an invoice for actual charges. Accrual Specify the GL accrual account string. Accrual Offset Specify the GL accrual offset account string. Click OK. .</s>

<s>[INST] In the context of INFOR Docs, tell me about Creating standard sales-based sliding scale charges? [/INST] Creating standard sales-based sliding scale charges Select Financials > Franchise Billing > Setup Franchise Billing. On the Standard Charges tab, select Actions > Create Sales Based Charge. Specify the company, charge, and currency of the company for which you are creating the charge. Click Sliding Scale to open the Franchise Charge Sliding Scale page. Note: Step limits is a sliding-scale monetary value. It represents a range within which contract net sales for the cycle must fall so that the charge can be calculated at the associated percentage. Specify the upper limit of the scale and a percentage used to compute the associated sales-based charge for each step limit. .</s>

<s>[INST] In the context of INFOR Docs, tell me about Creating standard note-based charges? [/INST] Creating standard note-based charges Select Financials > Franchise Billing > Setup Franchise Billing. On the Note Type Charges tab, select Create Note Based Charge. Specify this information: Company Specify the company number of the company for which you want to create a note-based charge. Charge If you are adding a new charge, specify a charge identifier. If you are inquiring on an existing charge, specify a valid standard note-based charge. Currency Specify the company base currency code. It is defined on the Company page. Under Options, specify this information: Frequency Select the frequency of the charge. Note: You can select any frequency. These charges can be copied to the Note Based Charge page when you create customer contracts. Consider assigning a frequency that meets the requirements for the Frequency field on that page. Taxable Select whether the charge is exempt or taxable. Tax Code Specify the tax code. Interest Rate Specify the annual interest rate for the note. Print Balance On Statement Select whether to print the balance on the statement. Under Accounts, specify Global Ledger accounts, activities, and account categories for the standard note-based charge. Note: Because this is a note-based charge, both Note Accrual , which is principal accrual, and Interest Accrual are tracked in the Global Ledger. Click OK. .</s>

<s>[INST] In the context of INFOR Docs, tell me about Creating standard special charges? [/INST] Creating standard special charges Select Financials > Franchise Billing > Setup Franchise Billing. On the Special Charges tab, select Create Special Charge. Specify this information: Company Specify the company number of the company for which to create special charges. Examples of special charges are special incentives, debt-only adjustments, or tax liabilities. Charge If you are adding a new charge, specify a charge identifier. If you are inquiring on an existing charge, specify a valid standard special charge. Currency Specify the company base currency code. Under Options, specify this information: Frequency Select the frequency of the charge. Note: You can select any frequency. These charges can be copied to the Special Charge page when you create customer contracts. Consider assigning a frequency that meets the requirements for the Frequency field on the Special Charge page. Note: Set up your calendar at a detail level to accommodate your most frequent frequency. Taxable Select whether this charge is exempt or taxable. Tax Code Specify the tax code applicable to this charge. Under Accounts, specify the Sales , Accrual , and Accrual Offset information. Click OK. .</s>

<s>[INST] In the context of INFOR Docs, tell me about Standard contracts? [/INST] Standard contracts Standard contracts are user-defined lists of standard charges. They represent your most common combinations of charges that you can copy to new customer contracts for a franchise billing company. When you copy standard contracts to customer contracts, you assign line detail to customer contracts for these types of charges: sales-based, note-based, special charges, or any combination of these charges. In Franchise Billing , a standard contract does not include customer contract header information. You can use the line detail as a template or list of charges that you can copy to contract headers. As a franchiser, set up a predefined contract with each of your franchisees. You define a standard contract to group charges not yet assigned to a franchisee. You can routinely copy a standard contract to new customer contracts providing a shortcut for data entry. Before you define a standard contract, you must define the franchise company. Before you can add a charge to a standard contract, you must define any standard charges. For example, sales-based, sales-based sliding scale, note-based, and special charges. .</s>

<s>[INST] In the context of INFOR Docs, tell me about Creating standard contracts? [/INST] Creating standard contracts Select Financials > Franchise Billing > Setup Franchise Billing. On the Standard Contract tab, click Create. Specify this information: Company Specify the company number. Company is defined on the Company Options page. Standard Charge Group Specify the standard charge group for the contract. Currency Specify the company base currency. Click Save. .</s>

<s>[INST] In the context of INFOR Docs, tell me about Customer contracts? [/INST] Customer contracts A customer contract represents a franchise. A franchise is a business-partner relationship between a franchiser (company) and franchisee (customer). In a franchise, the franchisee pays the franchiser according to contractual terms. Each contract associates an accounts receivable customer ship to location with the applicable franchise billing company. It contains customer contract header information, such as company, customer number, ship to number, contract number, and currency. .</s>

<s>[INST] In the context of INFOR Docs, tell me about Creating customer contracts? [/INST] Creating customer contracts Select Financials > Franchise Billing > Setup Franchise Billing. On the Franchise Contracts tab, click Create. Specify this information: Company Specify the company number. Company is defined on the Company Options page. Customer Specify the customer number. Company is defined in Receivables. Ship To Specify the customer ship to number. Ship to is defined in Billing Specify a unique ship to value for each contract. Contract Specify the user-defined contract number associated with a particular customer ship to number. Only one contract can be active for a particular company, customer, and ship to location. Currency Specify the company base currency. On the Contract Detail tab, specify this information: Contract Date Specify the contract starting date. Contract date is used to calculate the initial next cycle date on contract charges. Termination Date Specify the date when the contract ends. Note-based charges are not processed beyond the termination date. Specify a date that coincides with cycle dates on the company calendar. Taxable Select whether the contract charges are taxable. The default is Exempt. Tax Code Specify a tax code. Tax code is defined on the Tax Code Master page and represents specific tax information. Budget Specify a budget ID to maintain budget data specific to the contract. The budget ID is defined on the Sales Budget ID page. Variance Limit Specify an amount that represents the maximum difference that is allowed between the total submitted and total calculated charges on the Sales Entry page. Group Code Specify a user-defined group code. This code is used to group customer contract activity for processing or reporting purposes. You define a group code on the Group Code page. Process Level Specify a valid process level. Process level is the reporting hierarchy below the company. Note: A process level must be specified for invoice creation. This value is assigned to all invoices that are created on the Invoice Interface page. You define a process level on the Process Level page. In Franchise Billing , process level is used for reporting, not processing. Estimates To use actual sales figures from the prior period to create estimates, select Estimates from actuals If you want the estimates to be based on predefined budget figures, select Estimates from budget. Note: Sales estimates are created when you run Create Estimates. Require Aggregate Sales If aggregate sales processing is not required for all contracts, select No Select Yes only if the Require Aggregate Sales field on the Company Options page is set to Yes. Aggregate Sales By Date If aggregate sales processing by date is not required for all contracts, select No Select Yes only if the Aggregate Sales By Date field on the Company Options page is set to Yes. Note: You can use the Copy function only after you have successfully added an active contract. Only one contract can be active for a particular company, customer, and ship to location, regardless of date range. Calculate Invoice Amount On Gross Sales Select this option to calculate the invoice amount on gross sales. Advance Cycle Date For No Activity Select this option to automatically advance the cycle date if no activity was made on the selected date. To copy charges from an existing customer contract or from a standard contract, click Actions , and select Copy Charges to open the Copy Charges page. To inquire on, add, or change budget attributes for a particular contract, click the Sales Budget tab. To add or change customer attributes for a particular contract, click the Contract Charges tab. To search for, add, or change licensing or address attributes for a particular contract, click and fill out the Licensee and Franchise Location tabs. .</s>

<s>[INST] In the context of INFOR Docs, tell me about Customer contract charges? [/INST] Customer contract charges You can create customer contract charges that you assign to sales entries. Sales entries are records that contain sales data, such as net sales amounts, sales tax, and corresponding contract charges for a given cycle date. Before you create customer contract charges, ensure that you have defined the company in Global Ledger , Receivables , Billing , and Franchise Billing In addition, ensure that you have defined the customer in Receivables , the ship to number in Billing , the currency code in Currency , and the standard charge in Franchise Billing. Updating customer contract charges In these circumstances you update customer contract charges: immediately after you define a new contract that was copied from a standard contract. immediately after you define a new contract that was copied from a customer contract. when changes occur in the associated business agreement. You can update the terms that were defaults from these standard or customer contract charges: Contract sales-based charges Contract sales-based sliding scale charges Note-based charges Contract special charges .</s>

<s>[INST] In the context of INFOR Docs, tell me about Creating customer contract charges? [/INST] Creating customer contract charges Select Financials > Franchise Billing > Setup Franchise Billing. On the Standard Charges tab, select Actions and select the type of charge to create. Specify the required fields for the charges that you want to define. Note: A franchisee is represented by both customer and ship to address because a single customer may own multiple franchisees. Therefore, the ship to field is required. .</s>

<s>[INST] In the context of INFOR Docs, tell me about Creating contract sales-based charges? [/INST] Creating contract sales-based charges Select Financials > Franchise Billing > Setup Franchise Billing. On the Standard Charges tab, select Create Sales Based Charge. Specify the company, charge, and currency for the company for which you are creating the charge. Specify this information: Frequency Select the rate at which the charge will occur. Process Level Select a valid process level. Taxable Select whether the charge is exempt or taxable. Tax Code Specify the relevant tax code. Minimum Amount Specify the minimum amount of the charge. Maximum Amount Specify the maximum amount of the charge. Percent of Sales Specify the base percentage of sales for the charge. Note: You can override this value by defining a sliding-scale percentage. See Creating contract sales-based sliding scale charges. Base Amount Specify the base amount to be posted to the Global Ledger. Select the accounts that are affected by the charge. Click Save. .</s>

<s>[INST] In the context of INFOR Docs, tell me about Creating contract sales-based sliding scale charges? [/INST] Creating contract sales-based sliding scale charges Select Financials > Franchise Billing > Setup Franchise Billing. On the Standard Charges tab, open a sales charge. Click Drill Around and select Sliding Scale. Specify this information: Scale Option Select the option by which to compute the charge based on the sliding scale. Step Limits Specify the step limits and charge percentage rates of the scale-based charges. Click Save. .</s>

<s>[INST] In the context of INFOR Docs, tell me about Standard sales-based sliding scale computation? [/INST] Standard sales-based sliding scale computation A standard sales-based sliding scale is used to define a sliding scale for a standard sales-based charge. In Franchise Billing , a sliding scale is an optional table. It consists of a user-selected scale option, step limits, and percentages that are used to calculate a sales-based charge. Specify each step limit of the scale along with the percentage of net sales for each step level. A step level is a line of a sliding scale. It contains a monetary value for a step limit of revenue and a charge percentage used to compute the associated sales based charge. A step limit is a sliding-scale monetary value. It represents a range in which contract net sales for the cycle must fall for the application to calculate the charge at the associated percentage. If the scale option for the sliding scale is set to Use Highest Step Percentage , then upon release, this formula is used by sales entry to compute the charge: Sales Based Charge = Net Sales * highest defined Charge Percent + Base Amount If the scale option equals 2 (Add Step Levels Together), Franchise Billing uses this formula to compute the sales charge: [(1st sales portion * 1st Charge Percent) + <(2nd sales portion * 2nd Charge Percent)>... + <(nth sales portion * nth Charge Percent)>] + Base Amount Where 1st, 2nd, and nth sales portions are defined as: 1st sales portion: Amount of net sales that is less than or equal to the step limit amount defined in the 1st step level of the sliding scale. 2nd sales portion: If applicable, Amount of net sales that falls between the 1st step limit and the second step limit of the sliding scale. nth Net sales portion: Amount of net sales that falls between the next to the last defined step limit and the last defined step limit of the sliding scale. .</s>

<s>[INST] In the context of INFOR Docs, tell me about Updating contract note-based charges? [/INST] Updating contract note-based charges Select Financials > Franchise Billing > Setup Franchise Billing. Open the note-based contract charge for which you want to maintain charges. Click Save. .</s>

<s>[INST] In the context of INFOR Docs, tell me about Updating contract special charges? [/INST] Updating contract special charges Select Financials > Franchise Billing > Setup Franchise Billing. Open the special charge that you want to update, and make changes. Click OK. .</s>

<s>[INST] In the context of INFOR Docs, tell me about Group codes? [/INST] Group codes A group code is a user-defined classification used to identify customer contracts that have similar characteristics for reporting or processing. .</s>

<s>[INST] In the context of INFOR Docs, tell me about Creating group codes? [/INST] Creating group codes Select Financials > Franchise Billing > Setup Franchise Billing. On the Franchise Group Codes tab, click Create. Specify the Company , Franchise Group Code , and Description. Click Save. .</s>

<s>[INST] In the context of INFOR Docs, tell me about Close Management setup? [/INST] Close Management setup There are some initial setup tasks that only an administrator role can perform in Close Management. After the general and close-specific setup, you must set up the resources who use Close Management. See the Close Management User Guide for information about processing data after the setup is complete. .</s>

<s>[INST] In the context of INFOR Docs, tell me about Close Management general setup? [/INST] Close Management general setup An administrator must complete these setup tasks before the user can use Close Management This table shows the required general setup tasks: Task Description Close Management Group Close Management group is the highest level of a data group in Close Management. Calendar You can define one or more system calendars for each Close Management group. Period groups in calendars are used to schedule transactions. Action Reasons Action reasons are reason codes that are used whenever certain actions are performed. .</s>

<s>[INST] In the context of INFOR Docs, tell me about Creating Close Management groups? [/INST] Creating Close Management groups Select Financials > Shared Processes > Close Management > Setup > General Setup > Close Management Group. Click Create. Specify this information: Close Management Group, Description Specify a group ID and description for the Close Management group. Default Calendar Select a default calendar for the group. Default Period Group Select a default period group. In the Reason Code Required When section, select the check box of the tasks for which reason codes are required. In the One Time Tasks section, select the check box for preferred one time task options and specify a Default Approval Code. In the Override Resource Notifications section, select the check box for preferred notifications options. In the Close Resource Options section, select the check box for preferred Close resource options. In the Close Analytic Cube section, select the check box for preferred Close analytic cube options. In the External Email Notifications section, select the check box for preferred email notification options. Specify the Send From , Default Subject , and Default Content of the email notification. Click Save. .</s>

<s>[INST] In the context of INFOR Docs, tell me about Creating Close Management calendars? [/INST] Creating Close Management calendars Select Financials > Shared Processes > Close Management > Setup > General Setup > Calendars. Click Create. Specify a System Calendar name and Description. Specify this information: M3 In Use Select this check box if M3 is used. Non Working Day Text You can specify text that is displayed in the non-working days of the system calendar. Click Save. .</s>

<s>[INST] In the context of INFOR Docs, tell me about Creating Close Management dates? [/INST] Creating Close Management dates Use this procedure to create dates for the Close Management calendar. Select Financials > Shared Processes > Close Management > Setup > General Setup > Calendars. Select Actions > Create Dates. Specify this information: From Year Select the starting year. To Year Select the ending year. Work Day Select the days of the week that are work days. This is used by Close Management. Bank Day This field is not used for Close Management. Click OK. Update the calendar work dates for holidays. .</s>

<s>[INST] In the context of INFOR Docs, tell me about Creating Close Management calendar period groups and periods? [/INST] Creating Close Management calendar period groups and periods Period groups represent the frequency of scheduling close processes and tasks for a calendar. Select Financials > Shared Processes > Close Management > Setup > General Setup > Calendars. Open a calendar record. On the Period Groups tab, click Create. Specify this information: Period Group Specify the name of the period group, for example, Annual 2013, Quarterly, Monthly, or Weekly. Description Specify the description. Click Save. You can now create the periods for the period group. On the Periods tab, select Create. Specify this information: System Calendar Period Group Select a period group. Year Specify the year. Period Specify the period frequency. For example, to create monthly periods, specify Monthly. From Date Specify the start date of the period. To Date Specify the end date of the period. Name Specify the name that is displayed as the period name. For example, Month 1 or Jan 2014. Click Save and New to add the remaining periods for the period group. .</s>

<s>[INST] In the context of INFOR Docs, tell me about Action reasons? [/INST] Action reasons Action reasons are used to explain why a specific business action is performed or why a record is amended. Action reasons are displayed in the audit log. You can create action reasons that are specific to an action and to your business processes. For example, an action reason may explain why an amendment was created. For various non-standard processes in Financials & Supply Management , a reason code and description must be defined. This table shows the solutions in which action reasons can be created: FSM solution Reference Cash Management Creating action reasons in Cash Management Payables Creating action reasons in Payables Close Management Creating action reasons in Close Management Reconciliation Management Creating action reasons in Reconciliation Management Item Lifecycle Management Action reasons in Item Lifecycle Management .</s>

<s>[INST] In the context of INFOR Docs, tell me about Creating action reasons in Close Management? [/INST] Creating action reasons in Close Management Select Action Reasons. Click Create. Specify this information: Subject Select the business subject to associate with the action reason. Effective Date Specify the date when the action reason becomes effective. Action Reason Specify an action reason code. Description Provide a description. Click Save. .</s>

<s>[INST] In the context of INFOR Docs, tell me about Close Management resources setup? [/INST] Close Management resources setup This table shows the required resources setup: Task Description Resources A resource is an employee. An employee record must exist before resources can be created. Teams Teams are used to group resources together and used in the solutions for ownership, approvals, and notifications. Resources can be loaded from employee records. A resource must be created as an employee before they can be created and used as resources in Close Management. When employees are created, employee agents are created. These agents are linked to an actor by specifying the actor in the Login field or by manually linking the agent to the actor. Before performing these tasks, the Landmark security administrator must verify that the appropriate security roles are assigned to actors. Agents are assigned to actors after employees are created. For more information about security, see the Financials and Supply Management User Setup and Security Guide. .</s>

<s>[INST] In the context of INFOR Docs, tell me about Creating Close Management resources? [/INST] Creating Close Management resources To view items under the My Work area, the Close Resource must link their actor to their employee agent record. Select Financials > Shared Processes > Close Management > Setup > Resources > Resources. Click Create. Select an employee ID. On the Finance Resource Details tab, specify this information: Reference 1 and 2 Specify up to two references. Title Provide a short description to identify the account in lists and to show on other pages. US Resident Select this check box if the resource is a US resident. Invoice Submitted For My Approval If you select this check box, then the resource receives email notifications for invoices that are submitted for their approval. Invoice Rejected If you select this check box, then the resource receives email notifications for invoices that are rejected. Click Save. Invoice Approval Assignments and Smart Reconciliation tabs are available. .</s>

<s>[INST] In the context of INFOR Docs, tell me about Creating Close Management teams? [/INST] Creating Close Management teams Teams are used to group resources to use for ownership, approvals, and notifications. Members are resources that you can add to and remove from the team. Select Financials > Shared Processes > Close Management > Setup > Resources > Teams. Click Create Team. Specify the Finance Team and Description. Click OK. Click Add Member to select a new team member. .</s>

<s>[INST] In the context of INFOR Docs, tell me about Creating Close Management team members? [/INST] Creating Close Management team members Select Financials > Shared Processes > Close Management > Setup > Resources > Teams. Select a team from the list and click Add Member. Select a team member to add and click Add To Team. To remove a team member, select a team member and click Remove Member. .</s>

<s>[INST] In the context of INFOR Docs, tell me about Close setup? [/INST] Close setup Use setup procedures to set up and maintain Close processes. Approval codes and task types are optional setup for Close Management. .</s>

<s>[INST] In the context of INFOR Docs, tell me about Creating approval codes in Close Management? [/INST] Creating approval codes in Close Management Infor Process Automation (IPA) is used to route completed tasks for approval. The CloseApproval standard flow is delivered with Close Management. An approval code is used to determine the structure and the approvers that are associated with it. If more complex approval rules are required, custom approval processes can be designed using IPA. An approval code is used to sign off on a close task. Select Financials > Shared Processes > Close Management > Setup > Close Setup > Approval Codes. Click Create. Specify an Approval Code and a Description. Specify this information: Approval Code Used For Non Batched Cash Ledger Payments Select this check box to use approval codes for non-batched cash ledger payments. This is not used for Close Management. Click Save. .</s>

<s>[INST] In the context of INFOR Docs, tell me about Creating task types? [/INST] Creating task types Task types are used to categorize the detail tasks within your Close process. Select Financials > Shared Processes > Close Management > Setup > Close Setup > Task Types. On the Primary tab, click Create. Specify this information: Type Specify a name for the task type. Description Specify a description. Is Default Select the check box if this task type is the default value. Click Save. Repeat this process to create task types on the Secondary and Tertiary tabs. .</s>

<s>[INST] In the context of INFOR Docs, tell me about Manage process? [/INST] Manage process Manage process is used to define, maintain, and schedule close processes. A process is comprised of summary and detail tasks. Detail tasks define the work and what must be accomplished before the close process is considered complete. Summary tasks, or sub processes, are a way to group or arrange tasks. The values that are specified on a higher level process are the default for the sub processes and tasks that are created below it. .</s>

<s>[INST] In the context of INFOR Docs, tell me about Creating a new process using the Process Wizard? [/INST] Creating a new process using the Process Wizard Select Financials > Shared Processes > Close Management > Setup > Close Setup > Manage Process. On the Manage Process tab, select All Actions > New Process Wizard. Specify a name for the process in the Process Name field. If the process is specific to only one company, select the Is This Process Specific To A Single Company? check box. In the Visibility section, select the Priority and Risk for the process and click Next. Specify this information: Team Select the team that owns the process. Process Owner Select the person from the designated team to own the process. Click Next. Specify this information: Company Select the company that is used for the process. This field is only available if you select the Is This Process Specific To A Single Company check box. Default Calendar Select the default calendar for the process. Default Period Group Select the default period group for the process. Click Next. Add sub processes and tasks. Click Next. To attach process documentation, click New to create new documentation or click Open to select existing documentation. Click Next to view a summary of the new process. Click Exit to exit the wizard. .</s>

<s>[INST] In the context of INFOR Docs, tell me about Manually creating a new process? [/INST] Manually creating a new process Select Financials > Shared Processes > Close Management > Setup > Close Setup > Manage Process. On the Manage Process tab, select All Actions Menu > New Process. Specify this information: Process Name Specify a name for the process. Team Select the team that owns the process. Process Owner Select the person from the designated team to own the process. Company Select the default company that is used for the process. Default Calendar Select the default calendar for the process. Default Period Group Select the default period group for the process. Schedule Tasks For Work Days Only Select this check box to assign tasks only on work days according to the designated calendar. Priority Select the priority for the process: Low, Medium, or High. Risk Select the risk for the process: Low, Medium, or High. Click OK. .</s>

<s>[INST] In the context of INFOR Docs, tell me about Adding a sub process? [/INST] Adding a sub process Add a sub process to an existing process or sub process. Sub processes are used for grouping detail tasks. Select Financials > Shared Processes > Close Management > Setup > Close Setup > Manage Process. On the Manage Process tab, click Add Sub Process. Specify this information: Note: The fields in the Ownership, Company And Calendar, and Visibility sections are populated based on the parent process. You can edit the fields to override the default values: Process Name Specify a name for the process. Team Select the team that owns the process. Process Owner Select the person from the designated team to own the process. Company Select the default company that is used for the process. Default Calendar Select the default calendar for the process. Default Period Group Select the default period group for the process. Schedule Tasks For Work Days Only Select this check box if tasks can be assigned only on work days according to the designated calendar. Priority Select the priority for the process: Low, Medium, or High. Risk Select the risk for the process: Low, Medium, or High. Click OK. .</s>

<s>[INST] In the context of INFOR Docs, tell me about Adding tasks? [/INST] Adding tasks Add a task to an existing process or sub process to define the work that will be performed. Select Financials > Shared Processes > Close Management > Setup > Close Setup > Manage Process. On the Manage Process tab, select Add Task. In the Define Task Within section, specify this information: Task Name Specify a name for the task. Instructions Specify instructions for the task. In the Type section, select the Primary , Secondary , and Tertiary task types. Note: The fields in the Ownership, Company And Calendar, and Visibility sections are populated based on the parent process. You can edit the fields to override the default values: In the Schedule section, specify this information: Begin Specify the number of days before or after the period end date that the task should begin on. Days From Period End At Select the time of day that the task should begin. Note: Specify a negative number for days before the period end date and specify a positive number for days after the period end date. If the number of days is blank (zero), then the task is scheduled to begin on the period end date. Due Specify the number of days before or after the period end date that the task should be completed on. Days From Period End At Select the time of day that task should be completed. Note: Specify a negative number for days before the period end date and specify a positive number for days after the period end date. If the number of days is left blank (zero), the task will be scheduled to be due on the period end date. Is Time Sensitive Select this check box if a due task is time sensitive. Due tasks that are time sensitive become overdue based on the due time and are eligible for overdue notifications. Estimated Hours To Complete Specify the estimated number of hours to complete the task. Schedule Tasks For Work Days Only Select this check box to allow tasks to be assigned only on work days according to the designated calendar. In the Requirements for Completion section, specify this information: Approval Select this check box if approval is required when the task is completed. Attach Supporting Documentation Select this check box if supporting documentation is required from the owner when the task is completed. Attach Journal Entry Detail In the Attach Process Documentation section, specify this information: Description To attach a process document for resources to reference during the close period, specify a description of the document. Title Specify a title for the process document. File Click Browse to select the process document file. Mime Type This field is automatically populated when you select a process document file to upload. URL If the process document is online, specify the URL to access the document. Click OK. .</s>

<s>[INST] In the context of INFOR Docs, tell me about Linking tasks? [/INST] Linking tasks If there is a dependency between tasks, you can link the tasks to make an association. For example, if one task cannot be started before another task is completed, then you can create a link. A link ensures that the tasks are completed in the correct order. Select Financials > Shared Processes > Close Management > Setup > Close Setup > Manage Process. On the Manage Process tab, select a task, right-click, and select Link. In the Close Task name field, select Cannot Start or Cannot Complete to indicate that the task cannot start or complete before another task. Tasks that are linked must be under the same top-level process. You cannot link tasks that are under different processes. In the Before field, select the task upon which the linked task is dependent. Select the Wait For Approval check box to wait for an approval before the task can run. Provide any applicable notes in the Notes field. Click OK. .</s>

<s>[INST] In the context of INFOR Docs, tell me about Adding process documentation to processes, sub processes, and tasks? [/INST] Adding process documentation to processes, sub processes, and tasks You can add notes, an attachment, or a URL as process documentation to any process, sub process, or task. Select Financials > Shared Processes > Close Management > Setup > Close Setup > Manage Process. Right-click a process, sub process, or task and click Attachment. Specify this information: Description Specify a description of the document. Notes Provide notes about processing details. Title Specify a title for the process document. File Click Browse to select the process document file. Mime Type This field is automatically populated when you select a process document file to upload. URL If the process document is online, specify the URL to access the document. Click OK. .</s>

<s>[INST] In the context of INFOR Docs, tell me about Copying processes, sub processes, and tasks? [/INST] Copying processes, sub processes, and tasks Select Financials > Shared Processes > Close Management > Setup > Close Setup > Manage Process. On the Manage Process tab, select a process, sub process, or task and click Copy. Specify this information: Note: The default information is based on the process or sub process that you are copying. You can edit the fields to override the default values: Name Specify a name for the new process or sub process. What To Copy Select Just This Process or This Process And Its Children. Parent If you are copying a sub process, select the parent process that the new copied sub process will be a child of. Click OK. .</s>

<s>[INST] In the context of INFOR Docs, tell me about Moving processes, sub processes, and tasks? [/INST] Moving processes, sub processes, and tasks You can move sub processes and tasks to a new parent. You can also move sub processes and tasks above or below other sub processes or tasks. Select Financials > Shared Processes > Close Management > Setup > Close Setup > Manage Process. On the Manage Process tab, select a process, sub process, or task and click Move. Specify this information: To New Parent Select this check box to move a sub process or task to a new parent. If this field is selected,then specify the process or sub process in the New Parent field. Below/Above Select whether to move the sub process or task above or below another. This Process/This Task Select the sub process or task to move the selected sub process or task above or below. Click OK. .</s>

<s>[INST] In the context of INFOR Docs, tell me about Reassigning processes, sub processes, and tasks? [/INST] Reassigning processes, sub processes, and tasks You can reassign an existing process, sub process, or task and specify the scope of the reassignment. Select Financials > Shared Processes > Close Management > Setup > Close Setup > Manage Process. Select a process, sub process, or task and click Reassign. Specify this information: Team Select the team to reassign to. Task Owner Select the member of the specified team to reassign to. Leave this field blank to if the process, sub process, or task is a team task. Do This For Select the scope of change for the reassignment: Just This Process , This Process and Scheduled Work , or This Process and All Work. Click OK. .</s>

<s>[INST] In the context of INFOR Docs, tell me about Renaming processes, sub processes, and tasks? [/INST] Renaming processes, sub processes, and tasks Select Financials > Shared Processes > Close Management > Setup > Close Setup > Manage Process. Select a process, sub process, or task and click Rename. Specify a new name. Click OK. .</s>

<s>[INST] In the context of INFOR Docs, tell me about Using Infor Spreadsheet Designer? [/INST] Using Infor Spreadsheet Designer Infor Spreadsheet Designer is the recommended method for adding and maintaining your close structure. It is the most efficient way to add and change large amounts of data. Templates have been provided to get you started with loading and maintaining your close process. Use the CloseTaskImportTemplate.xlsx file to load your close process structure. These sheets are available in the workbook: The Process sheet is used to import the top process summary record. The Sub process sheet is used to import sub process summary records under the process record. The Task sheet is used to import task detail records under either the process or sub process records. The sample template imports this structure: ISD Auto Seq Process 1 * ISD Auto Seq SubProcess 1 ** Task A for Subprocess 1 ** Task B for Subprocess 1 ** Task C for Subprocess 1 * ISD Auto Seq SubProcess 2 ** Task A for Subprocess 2 ** Task B for Subprocess 2 * ISD Auto Seq SubProcess 3 ** Task A for Subprocess 3 ** Task B for Subprocess 3 ** Task C for Subprocess 3 ** Task D for Subprocess 3 .</s>

<s>[INST] In the context of INFOR Docs, tell me about Creating a process using Infor Spreadsheet Designer? [/INST] Creating a process using Infor Spreadsheet Designer Modify the sheets to define your loading structure. Use the upload actions to load each sheet individually or all sheets at one time. Use CloseTaskUpdateTemplate.xlsx to update your close process structure: Query the database to load your close process records into the spreadsheet. Modify the records that you will update. Upload the records to the database. .</s>

<s>[INST] In the context of INFOR Docs, tell me about Reconciliation Management setup? [/INST] Reconciliation Management setup Reconciliation Management is an automated system that is used to ensure the accuracy of financial data and account reconciliations. Tools are available to reduce time, errors, risks, and costs. See the Reconciliation Management User Guide to process data after the setup is complete. .</s>

<s>[INST] In the context of INFOR Docs, tell me about Creating reconciliation management groups? [/INST] Creating reconciliation management groups A Reconciliation Management Group is an extension of the finance enterprise group. It contains specific settings for Reconciliation Management. Select Reconciliation Management Group. Click Create. Specify this information: Reconciliation Management Group Select a finance enterprise group. This is the identifier for the Reconciliation Management Group. Description Provide a description. Auditor Role Specify the auditor role. You must update this field if the delivered auditor role, ReconciliationAuditor_ST , is changed or customized for your organization. Rejecting Reconciliation Select this check box if a reason code is required when reconciliations are rejected during the approval process. Reopening Reconciliation Select this check box if a reason code is required when a closed reconciliation is reopened. Click Save. .</s>

<s>[INST] In the context of INFOR Docs, tell me about Creating custom groups in Reconciliation Management? [/INST] Creating custom groups in Reconciliation Management A custom group is a user-defined condition based on fields or attributes from a business class. You can use custom groups to select specific transactions for processing. Select Custom Groups. Click Create. Specify this information: Custom Group Specify a name for the custom group. Description Provide a description. If this field is blank, then the custom group name is used. Effective Date Specify the date when the custom group is effective. Business Class Select a business class from the list. For custom groups in Reconciliation Management , these are the valid values: Employee: Use to create resources. GeneralLedgerChartAccount : Use to create accounts. ReconciliationAccount : Use to create and schedule period reconciliations, and mass update or mass delete reconciliation accounts. TransactionReconDetail : Use to setup match rules. Condition Specify or build a condition using Infor Pattern Language (IPL) syntax. The condition defines the selection criteria for the custom group. If you do not know IPL syntax, click Builder to access the Condition Builder tool. Click Save. To preview the records in the custom group, click Preview. Only the records in the business class are displayed in the preview list. For the custom groups in reconciliation match rules, the records must be loaded in the detail reconciliation queue. .</s>

<s>[INST] In the context of INFOR Docs, tell me about Action reasons? [/INST] Action reasons Action reasons are used to explain why a specific business action is performed or why a record is amended. Action reasons are displayed in the audit log. You can create action reasons that are specific to an action and to your business processes. For example, an action reason may explain why an amendment was created. For various non-standard processes in Financials & Supply Management , a reason code and description must be defined. This table shows the solutions in which action reasons can be created: FSM solution Reference Cash Management Creating action reasons in Cash Management Payables Creating action reasons in Payables Close Management Creating action reasons in Close Management Reconciliation Management Creating action reasons in Reconciliation Management Item Lifecycle Management Action reasons in Item Lifecycle Management .</s>

<s>[INST] In the context of INFOR Docs, tell me about Creating action reasons in Reconciliation Management? [/INST] Creating action reasons in Reconciliation Management Select Action Reasons. Click Create. Specify this information: Subject Select the business subject to associate with the action reason. These are the valid values: RejectReconciliation : Use to define reasons why a reconciliation is rejected during the approval process. ReopenReconciliation : Use to define reasons why a closed reconciliation is reopened. Effective Date Specify the date when the action reason becomes effective. Action Reason Specify an action reason code. Description Provide a description. Click Save. .</s>

<s>[INST] In the context of INFOR Docs, tell me about Creating resources in Reconciliation Management? [/INST] Creating resources Resources are subset of employees who perform actions related to FSM You can assign an individual resource or a team of resources to a reconciliation account. If your organization uses HR Talent , then you can load employee records. If you do not want to use HR Talent resources as financial resources, then you can create resources individually. Select Resources. Click Create. Specify this information: Employee Select an employee. Reference 1 and 2 Specify up to two references. Title Specify a title for the resource. US Resident Select this check box if the resource is a US resident. Address Specify the address of the resource. Click Save. .</s>

<s>[INST] In the context of INFOR Docs, tell me about Creating teams in Reconciliation Management? [/INST] Creating teams Create a team to group resources for ownership, approvals, and notifications purposes. A resource can belong to more than one team. Select Teams. Click Create Team. Specify this information: Finance Team Specify a name for the team. Description Provide a description. Click Save. To add resources to the team, click Add Member You can select multiple resources. .</s>

<s>[INST] In the context of INFOR Docs, tell me about Reconciliation setup? [/INST] Reconciliation setup Access to these setup tasks depends on your role. This table describes the reconciliation setup tasks: Setup Description Allocation Codes Use to create default values for company, dimensions, and account for reconciliation distribution. Approval Codes Use to sign off on a close task or an account reconciliation. Report Groups Use to group reconciliations by account types for reporting purposes. Reconciliation Accounts Global ledger accounts where reconciliation is required. Auto Reconciliation Policies Use to evaluate whether accounts can be automatically reconciled. Detail Reconciliation Setup Use to match or reconcile detailed transactions. .</s>

<s>[INST] In the context of INFOR Docs, tell me about Creating allocation codes-Reconciliation Management? [/INST] Creating allocation codes An allocation code is used to automatically create multiple distributions from a single transaction. Allocation codes can be defined as a percent, amount, or account only. To use the allocation code on another record or to show it in a selection list, the code must be active. The allocation codes are used in performing these tasks: Amortization of prepaids Creating distributions in detail transaction reconciliation Variance adjustments that are identified during the detail transaction reconciliation Select Allocation Codes. Click Create. Specify this information: Cash Allocation Code Specify a name for the cash allocation code. Description Provide a description. Allocation Type Account Only Select this option if the default is Global Ledger account information without amount. Amount Select this option if the default is Global Ledger account information and a specified amount. Percent Select this option if the default is Global Ledger account information and a system calculated percentage of the transaction amount. Control Total If you select Amount in the Allocation Type field, then specify the total amount. Click Save. To specify the information and distribution for the Global Ledger account to use in the allocation code, perform these steps: In the Cash Allocation Code Details section, click Create. Open the new record. In the Account Information window, specify the required information. Click Ok. If the allocation type is Amount, then specify the value in the Amount column. If the allocation type is Percent, then specify the percentage in the Percent column. Note: Repeat the above steps to create another distribution entry. If the allocation type is Percent, then the sum of the distribution percentages must be equal to 100%. Click Save. Click Activate. .</s>

<s>[INST] In the context of INFOR Docs, tell me about Creating approval codes-Reconciliation Management? [/INST] Creating approval codes An approval code is used to designate a resource or a team who is responsible for approving the period reconciliations. The approval code is selected for each reconciliation account and can contain multiple levels of approval. Select Approval Codes. Click Create. Specify this information: Approval Code Specify a code for the approval record. Description Provide a description. Approval Code Used for Non Batched Cash Ledger Payments Leave blank. Click Save. In the Approval Levels section, click Create. Select an Approver or an Approval Team. Note: You can assign a combination of individual approvers and teams to the approval code. When a team is assigned, the reconciliation is routed to all of the team members and one of them is required to approve the reconciliation. In the Escalation Settings section, specify this information: Escalate After Specify the number of hours after which this approval is escalated to the next level. Hours to Select whether to escalate the reconciliation to the next approval level or to a specific approval level. Approval Level Resource If you select Specific Approval Level in the Hours to field, then specify the level to which to escalate the invoice. Click Save. .</s>

<s>[INST] In the context of INFOR Docs, tell me about Creating report groups Reconciliation setup? [/INST] Creating report groups Report groups are used to group reconciliation accounts for reporting. The report groups are separated by structure and all accounts within the group must have the same account type. Select Report Groups. Click Create. Specify this information: Report Group Specify a name for the report group. Description Provide a description. Account Type Select an account type. The reconciliations that are assigned to the report group must have the same account type as the report group. Click Save. To assign the account to a report group, perform these steps: Open a report group. On the Structures tab, select a structure On the Reconciliation Accounts tab, click Assign Account To Report Group. Select the accounts to assign to the report group. Click Assign Account To Report Group. .</s>

<s>[INST] In the context of INFOR Docs, tell me about Creating auto reconciliation policies? [/INST] Creating auto reconciliation policies Auto reconciliation policies are used to automatically close period reconciliation based on predefined criteria such as zero ledger balance. A policy can be applied to multiple reconciliation accounts. This reduces the number of accounts to manually reconcile. The policy can also be a combination of criteria. For example, zero ledger amount for two subsequent periods and no ledger transaction for two subsequent periods. The policies are evaluated when the period end reconciliations are created. You can also manually evaluate the policy by processing an action on the period end reconciliation. Select Auto Reconciliation Policies. Click Create. Specify a name and description. Specify this information: Summary Provide a descriptive summary of the policy. You can include information about how to apply the policy to a reconciliation account. In the Balance Criteria section, specify this information: Zero Ledger Amount Select this check box to automatically reconcile accounts with a zero ledger amount. Number Of Periods If the Zero Ledger Amount field is selected, then specify the number of consecutive periods that are evaluated. Zero Out Of Balance Amount Select this check box to automatically reconcile accounts that contain a zero out-of-balance amount. The reconciliation has a zero out-of-balance amount if the ledger amount is zero and reconciling items do not exist or if the ledger balance is offset by a reconciling item. Number Of Periods If you select the Zero Out Of Balance Amount field, then specify the number of consecutive periods that are evaluated. In the Transaction Criteria section, specify this information: No Ledger Transactions Select this check box to automatically reconcile accounts without the Global Ledger transactions. Number Of Periods If you select the No Ledger Transactions field, then specify the number of consecutive periods that are evaluated. Click Save. .</s>

<s>[INST] In the context of INFOR Docs, tell me about Detail reconciliation setup? [/INST] Detail reconciliation setup Use detail transaction reconciliation to reconcile interface transactions to Global Ledger transactions for a period. You can also reconcile an interface transaction or a Global Ledger transaction to other transactions within the account. For example, if you have a transaction that offsets in a single Global Ledger account, then you can reconcile the debits to the credits to determine which transactions have a corresponding match. To enable this function, you must set up the detail transaction reconciliation when creating the reconciliation account. A match rule group or a template must be assigned to the reconciliation account. .</s>