Work Management Software — The Key Objective and Benefits
Tags: Project Management Tool, Resource Scheduling, Project Management, Resource Management, Work Management

Have you heard of work management? This term has been gaining popularity off late. But what is important here to note is that work management is different from project management. So, what makes it different from project management? And how can you benefit from it? Read on to learn more about work management and how work management software can help you transform your business processes.

Work Management — The Latest Buzzword

Work management means effectively managing workflows and workload of an individual and team — both in the scope of a project or at macro-level organizational operations. Work management enables to transform and streamline important business processes in a big way. How? It combines processes and procedures that assist a firm to schedule work more proficiently. It also meets customers’ needs, utilize resources in an optimum way, and evaluate performance.

What is a Work Management Software?

Most businesses struggle with redundant tasks that hamper their productivity. Most organizations also face issues with team collaboration, work scheduling, resource management, and in sharing information across various departments or vendors. Project managers use multiple types of collaboration tools like spreadsheets, storage and sharing portals such as DropBox and Google Drive. But such tools actually add to the data silos challenges and do not solve any real problems. On the other hand, work management software is a digital tool that enables you to plan, organize, track, and review your projects and non-project tasks. The key objective here is to enhance your business outcomes and team performance.

Features of Work Management Software

A work management software unifies all the functionalities you need to perform and track your work end-to-end while maintaining a balance of your resources, overall costs, and timelines. Some main features of work management software are:

Advanced task management:

Create and assign tasks, projects, decide priorities, and track your team’s utilization and work to stay within costs and deadlines.

Centralized communication:

Your team can collaborate easily through discussion threads, message boards, comment, and receive notification whenever there is a change in a specific task, and thus, you can stay up-to-date.

File storage and sharing:

A work management software is a centralized place to store all your documents securely and access them when you require.

Time management:

You can track work hours, make timesheets, and easily share time reports to find probable challenges and constraints in your workflow and also keep your customers in the feedback loop.

Resource Management:

Allocating and scheduling resources, keeping a track of who’s working on what, avoiding under- or- over-allocation helps in fair distribution of work.

Kanban boards:

Make workflows to easily manage work on a visual board with the help of a series of consecutive steps.

Reporting capabilities: Generate reports on time, utilization, resources, and costs to track progress, identify possible challenges, and update your clients.

Some work management software also offer functionality or features that are relevant to your industry such as CRM, invoicing, or integrations with other third-party tools.

What are the Benefits of Work Management Software?

Other than enhancing overall business performance, a work management software simplifies tracking, managing, and organizing work in your processes. It also helps in spotting inefficiencies within current operations and systems, but also reduce the time you spend in manual tracking and updating progress. A good work management software leads to more dependable, faster production and more well-organized internal processes.

Here are some other advantages of using a work management software:

Balance schedules:

A resource scheduler provides better transparency and clearer visibility into your team’s overall schedule, besides projects. This helps you to assign new tasks to each team member and while keeping their workload balanced.

Centralized Communication:

Many tools also offer features, like notes, chat features, and comments that let people communicate within the platform. Imagine, if you don’t need to write multiple emails, attend several meetings or phone calls. A work management software stores all important communication that can be referred anytime.

Collaborate effectively:

On of the biggest benefit is that this tool lets you collaborate freely across numerous projects and tasks. Be it sharing some date or a file or just dropping a comment to give feedback, work management software offer collaboration opportunities even beyond a project.

Time tracking:

Maintaining a track of your time on project and non-project work helps you to be more efficient and productive. It also enables you to make better plans and estimates and keep your team members accountable for their work.

Flexibility:

With a strong and comprehensive work management software, you can easily view and track your and your team’s work and gain flexibility in your timelines. What’s more? It becomes easy to find where the roadblocks could occur and find out extra time in your existing operations schedule. Usually, the businesses using work management software solutions utilize agile methodologies to enhance their efficiency.

Organize tasks:

It is very important to have a structured task list while working on multiple projects. Most work management software offer many extra features that can help you set priorities, track, and collaborate on various tasks and projects.

Visualize your workflow:

It’s cumbersome to deal with detailed activity lists; isn’t it? Most of the good work management software offer Kanban boards, which help you make fragments and visualize all your responsibilities and tasks as they go through various workflow stages. You can simply move them with a drag and drop to the related stage and you’re done.

eResource Scheduler — The Work Management Software That Works for any Business

Want to coordinate your task plans, projects, and business processes? Enbrain’s flagship product, eResource Scheduler is a best-in-class work management and resource scheduling tool available in the market. It helps organizations of all types to gain maximum benefit from their resources. So, unlock the best potential of your team and make a perfect resource plan. Take a free trial of this top-end multi-user tool and effectively handle your resource management and scheduling requirements.