The 5 Benefits of Integrating Your Risk Assessment Software and Communication Platforms
Tags: Risk Assessment, Fire Safety, Housing, Compliance, Data Management

We are all aware of the problems we face with poor data management. Storing and managing data on different platforms is not only inefficient but it also makes it impossible to analyse it accurately. Gathering and managing data manually from several systems gives you inconsistent results and takes away the much needed visibility of what’s happening in real-time.

Also, while your employees and contractors could be working on their next tasks, they are often stuck with entering duplicate data into different platforms, wasting precious working hours. If you add the risk of missed compliance actions or deadlines, you could be facing a real problem very soon.

Nowadays, working with online integrated systems is crucial for several tasks, including efficient risk assessments and property checks. It ensures smooth data connectivity and reduces the likelihood of errors, improving the internal workflow of your organisation and reducing risks for your tenants. Read on to find out how integrating your risk assessment software and communication platforms can improve your day-to-day tasks.

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1. Real-Time Visibility

Basing time-sensitive decisions on outdated information can have serious consequences. When your compliance tasks are not updated consistently, you run into unnecessary inaccuracies. It takes too long to go through this information manually, and in time, your team might start to neglect to analyse some data in order to focus on other, less time-consuming tasks, hindering the company’s efforts and increasing risk at the same time.

Constant data connectivity ensures all of your teams are well-informed and perform their tasks based on correct data, which can be accessed from anywhere at any time when using a cloud-based system. System integration minimises risks and enables you to make more intelligent decisions more rapidly and based on higher-quality information.

2. Improved Process Efficiency and Employee Satisfaction

Your data management processes can benefit from integrated systems in many ways. For instance, your employees can finally focus on their actual tasks instead of wasting time manually entering data into multiple systems your company uses. Non-value-added activities can also be eliminated and value-added ones are streamlined to reduce lag time and undesirable variation.

Having enhanced visibility on performance lets you work on the quality of your team and not on its size. Having your systems integrated and most of the processes in place and working helps you to reduce the necessity of hiring new employees and to focus on more important and challenging tasks that can help your company to grow and evolve.

Plus, when systems are managed more effectively, you start working towards having more satisfied employees, which can, in turn, result in enhanced company reputation, better talent attraction and recruitment cost savings.

3. Better Resource Deployment

Housing associations and councils work with a wide range of in-house teams and on-site contractors, so it’s key to manage all your resources effectively. Having a wealth of information from your risk assessments at your fingertips allows you to determine overall resource needs and enhance its allocation. You can be fully aware of what tasks need prioritising and what resources you’ll need in the short and longer terms, and it means all FRA actions are directed to the appropriate people and departments.

4. Valuable Data Collection

There is a reason why data is so popular nowadays and it is because it allows you to analyse every decision that your company makes and to detect every mistake. Having data centralised at one location and talking to other systems not only gives you more accurate results, but it also allows you to consider all possibilities, both positive and negative, and lets you identify new opportunities and challenges.

Also, in retrospect you can answer important questions like ‘What have we missed here?’ or ‘What have we left out?’ and creates an opportunity for improvement in the future. All data collected from all your properties is invaluable, but only if you know where it is, what you can do with it, and if it’s from a reliable, clean source.

5. Cost Savings

With integrated systems, cost saving benefits can be found at every phase of your business processes. However, the greatest benefit comes from making better and more informed decisions. Thanks to streamlining your tasks, you and your team can focus on new challenges and consider developing new skills which will allow your company to thrive.

Plus, there’s better capital allocation. Identifying the areas of attrition and wastefulness allows you to allocate all your resources more effectively.

Integrating your systems is a great way for your business to remain compliant and competitive. It helps you to meet the needs of your tenants and handle business processes better. It also allows you to analyse what you might be doing wrong and what is hindering your efforts. Without integration, it is impossible to gain accurate data, but thanks to API technology and automated data transfers, having your systems working together is no longer a problem. So what are you waiting for?

Click here to find out how Riskhub can help you.