Different Types of Data Archiving in Salesforce & Their Importance
By: Neha Arora
Tags: Data Archiving, Archival, Compliance, Salesforce, Salesforce Data Migration

One of the most important business decisions that an enterprise has to take is developing a long-term data management strategy and selecting a suitable solution for it. In order to do so, a significant amount of effort is required to identify the data retention requirements and corresponding technological solutions. Needless to say that a one-size-fits-all archival roadmap is not going to meet specific business requirements. Thus, Salesforce admins must carefully take their business data requirements into account before implementing a future-proof data archival strategy.

It is very important to note that nearly 70% of the organization’s business data is potentially archivable, which means that it is not used on an everyday basis. But still, it can’t be deleted because of various compliance reasons. A competent data archival solution can help you in archiving this less-used data and prevent you from paying additional storage costs. As data archival needs differ from business to business, a thorough understanding of the requirements for archival storage is the key, to begin with. There can be different reasons for data retention; however short or long-term data retention falls into three basic categories:

Compliance Archive

The data saved within a compliance archive category is mainly retained to fit the stringent regulatory and audit requirements. Enterprises that archive data for these compliance reasons store it as a part of their record management, risk management, and compliance readiness strategy. Usually, data items such as emails, texts, files, social media records, business records, and other similar content are archived as compliance archive data. Even though access to such data is highly infrequent and only required at the time of the audit, your archiving solution must offer easy data access, retention, and restoration whenever required.

Historical Archive

Contrary to the compliance archive, the data which is archived under the historical category is basically retained as a record for future business needs. Data that falls under this category is basically large volumes of content which can not be deleted for various business reasons. Like compliance archives, historical archives are also accessed very rarely. So, again you need such a solution that is cost-effective and reliable to retain the data.

Analytics Archive

The data which is archived under the analytics archive category is mainly used for carrying out analysis or report-making purposes. In comparison to compliance and historical archives, the analytics archive data is used much more frequently. In general, the volume of such kind of data is more and you need an analytical archiving solution to access the data effectively.

If you are on the lookout for an archival solution that meets all the above mentioned requirements, then DataArchiva is just the right solution for you. DataArchiva is a Salesforce native application that offers enterprises a structured data archiving solution which significantly reduces their additional Salesforce data storage costs. This compliance-ready, user-friendly, and highly scalable application can also manage a large volume of data without any hassle. By enhancing your CRM application’s performance, DataArchiva can help you save over 85% of your Salesforce data storage costs while maintaining 100% accessibility.

Have your own external database? DataConnectiva can help you archive your Salesforce data to any external database with seamless integration & 100% accessibility.

To know more about how to manage data in Salesforce in the most efficient way by making your storage unlimited, please get in touch with our Salesforce data management experts.