2021 Technology and Systems for Small Businesses: Being Efficient — Sarah Scala Consulting
By: Sarah A Scala
Tags: Entrepreneurship, Efficiency, Entrepreneur, Tech, Systems

I use many systems to run my small business, Sarah Scala Consulting. In order to be most efficient and effective, I built a spreadsheet a few years ago that shows the current-state and future-state of the systems I use. This analysis also included the frequency of use. I review and update this list annually, to look for ways to get more done with fewer systems, and streamline processes.

This spreadsheet helps to quantify the amount of time devoted to each task and system. It’s often helpful to take a look at what we’re spending our time doing as entrepreneurs, and what we may be able to delegate or eliminate.

Systems that I currently used to run my business include:

Google For Business (Gmail, Contacts, Keep, and Google Calendar) *

Zoom (for virtual presentations, keynotes, and video calls with clients) *

Quicken for Business (to manage accounting) *

Squarespace (for website hosting )*

LinkedIn (personal and business pages to connect and share articles and blogs)

Medium (to share blogs and articles)

HubSpot Sales CRM (for keeping track of my clients, scheduling and tracking if emails were opened, scheduling meetings)

MailChimp (to send my newsletter and manage my email list sign ups)

HootSuite (for my online web and social media presence )

Survey Monkey (for program evaluations)

Evernote (for note taking)

WPS Office (Word Docs, Spreadsheets, Presentations)

* = System with a Fee

Technology

Technology

To learn more about the technology I use, check out my blog on my Mission Control Center.

Because new businesses often do not have a lot of extra resources, I suggest really focusing on what systems and technology are absolutely needed to get started. This may include an accounting system like Quicken / QuickBooks, a system to manage your email, and a website system like Wordpress or Squarespace.

What systems or technology have you found helpful as an entrepreneur or a small business owner? Please share in the comments.

If you have specific questions, ask me. I’m happy to help.

Questions? Let’s connect. I would love to hear your success stories. Please send them to: hello@sarahscala.com or visit www.sarahscala.com

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