Regular Meetings vs. Online Meetings
By: Giedrius Statkevičius
Tags: Meetings, Remote, Remote Work

With most of the world in lockdown nowadays, the majority of real-life meetings have moved into the virtual world. With it, comes the negative and positive consequences. Having gone through this myself, I have gathered some of my thoughts on this and presented them in this article. Overall, I think that unless you are putting a lot of conscious effort into your virtual meetings, the real-life ones are better. Let me explain why.

First of all, it is very easy to create a bunch of virtual meetings that you most likely do not even need. It is not surprising that a lot of advice is given out there on whether you should create a meeting at all. Perhaps it could be a simple e-mail? A quick Google search of the phrase meeting can be an email gives me 3410000000 results 😮. Real-life meetings typically entail moving from one physical location to another. As a consequence, you cannot cram so many of them in the same time period. That, however, could also be looked at as a downside. But, in my humble opinion, making it a bit harder to organize also means that proportionally more thought will go into whether it is worth organizing them in the first place.

All of the features baked into modern meeting software like Microsoft Teams improve the experience but also bring some drawbacks. For example, it is very nice to be able to collaborate on meeting notes with other meeting participants in real-time. You do not have to perform any extra manual steps like going to an external site that provides such functionality, registering there, and sharing the link. For software developers, it means that you can work together on some code together easily.

At the same time, the meetings being virtual makes them very easy to over-extend. In my experience, a lot of meetings, unfortunately, do not have a strict agenda so it is easy to fall into this trap. It seems like I am not the only one that thinks this way. There are a lot of projects for making leaving meetings easier. One thing is that in Zoom you need two mouse clicks to leave a meeting. Another thing is that you can actually leave them when you mean it. For example, Alan Mond built a button just for this purpose:

The meeting exit button. Image copyright 2020 Alan Mond, “Zoom Button”.

You can find all of the information here. I am definitely considering making something like this myself! What an awesome project.

Another thing to consider is that going between different meetings in real life most likely means that you are going to bump into someone on your way. Even though a lot of those conversations are ordinary small talk however sometimes you might get some knowledge that you could never get otherwise. Some go even further and say that informal meetings such as these are the keys to innovation. Of course, such informal meetings should be avoided when the participants need to focus on some specific material or numbers. With remote meetings, you lose this spontaneity that sometimes sparks new ideas. The closest thing to this that I have seen are “breakout rooms” between talks in virtual conferences where you can go to rooms to talk about some topics. So, not all is lost.