10 Tips on Improving Team Efficiency
By: Collabio
Tags: Teamwork, Team Collaboration, Collaboration, Team, Workplace

Want your dream team to be even more productive? Do more with less effort with these 10 tips!

This piece will be extremely useful for team leaders, managers, and anyone striving to get the most out of teamwork!

Why Is It Important?

According to GoRemotely, TeamStage and Biz Group:

Employees spend on average about 50% more time engaged in collaborative work.

more time engaged in collaborative work. Almost 75% of employees believe that teamwork and collaboration are important.

of employees believe that teamwork and collaboration are important. Collaboration increases chances for successful innovation by 15%.

Recognising the achievements of teams may increase company profits by 29%.

Constructive communication ensures 4 ½ -times higher employee retention.

employee retention. Online collaboration tools scale up remote teams’ productivity by 30% .

. 81% of employees rate collaboration apps positively.

Here are the must-haves for every successful team and we recommend reading this entire piece. ;)

1. Set Clear Roles for Every Team Mate

Even before hiring employees, you should understand what tasks the person will do. Also, pay attention to their strengths and weaknesses when setting goals. So, if someone is struggling to cope with the work, before taking radical actions, ask a more experienced employee to mentor the newcomer.

2. Have Team Rules

These may be:

scheduled daily meetings;

one-to-one meetings with every team member;

set rules for communication time and channels;

defined working hours or possible variations, if you have a flexible schedule.

Anyway, there should be hours when the entire team is online or in the office. This is the time you can interact with everyone and expect a reply within 5–10 minutes.

The best idea is to lead by example. Follow your own rules and teammates will treat them as a must.

3. Set Attainable and Measurable Goals or Tasks

When it comes to KPIs and new tasks, check they can be measured and are achievable. If not, this can cause frustration and stress for your team. Before setting a goal, ask yourself if you could personally achieve it within the desired deadline. Also, pay attention to potential failures and include future amendments and adjustments to the deadline.

If you have an idea of which metrics you’ll use for measuring success, share them with the team. They will fill in the report and track the progress on every task.

4. Track Success via Management Tools

Having a dashboard with everyone’s tasks is a good idea, as you and other members will be able to see drawbacks. It’s great when you can share success, but it’s important that people know what to do in case of difficulties.

Tracking tasks with specialised tools like Jira and Trello will make the results visible and bring control to the whole development process.

5. Provide Your Team with Real-Time Collaboration Software

We’ve told you the story about how technology contributes to your productivity every day. There you can find several useful apps for online team collaboration. Developers, designers, managers, marketers and many other specialists will find something for themselves in this list!

Real-time tools for shaping ideas into unique original concepts are a must-have for companies. We at Collabio Spaces know this for sure. That’s why we’ve been focusing so much on our collaboration feature! ;)