How to Become Remarkably Efficient in 7 Easy Steps.
Tags: Success, Self Improvement, Efficiency, Time Management, Productivity

What is our perception of the word “efficiency”?

Although the general perception of efficiency is doing things promptly without losing the quality of the work, the actual definition of efficiency is, doing things right with minimal waste of resources like time, energy, and matter. Effectiveness is doing what is right.

It’s not that simple to measure effectiveness in all sectors of life. What is right for one person can be different for another. A book can be effective concerning the reader’s perception and liking. People react according to their beliefs combined with their life experiences. But efficiency can be practiced and can be measured.

What makes us more efficient? Does efficiency guarantee success?

I think to be successful, you need to be efficient and effective.

Setting up a priority

Good things happen when you set your priorities straight. –Scott Caan

An art of not delaying the imminent task on hand must be a habit to nurture. Reading and listening or watching ideas to improve lives are good and must be done regularly but there are times when we miss out on those inspirational quotes in the spur of moments especially when we need it the most. For example, time management for women entrepreneurs working from home would be challenging esp during this year. Unless it’s in our system, things may not turn out as we think it would.­­­­­ Nurturing a habit of not delaying things that is in our priority is an art. And most successful people have it all it seems.

If we analyze someone who looks completely lazy and good for nothing can be simply a product of our false imaginations, viewpoints, and opinions. Everyone’s priorities are different and so not to judge someone is hard to resist but a must to have quality for successful people.

2.Practice efficiency

Get on to the ‘efficiency machine’ every day to practice. It’s like using an exercise machine at a mental gym. Even if you aren’t efficient the first day chances are, you will get there with practice. It’s not a special trait that only some people can have. Use time management techniques to be more productive.

Efficiency can be found when it’s least expected. While I am in a checkout line at the grocery store, I always prefer to go to someone more efficiently than others. Here I am not trying to judge but rather giving more importance to how people do small things with great care and efficiency. Some are great at putting each item perfectly in order, effectively and others are just not interested in their job. Find efficiency in every corner of your life.

3.Focusing by minimizing distractions

Great planning usually is done to get great results but many times it’s just not the case. Many projects get half-finished and never get done. The priority changes, goals redefine, or just a lack of interest that drives a person to leave it halfway.

Distractions are rare for goal-oriented people.

Some people are efficient than the general population and are focused on their own lives than others. They ignore roadblocks and hurdles. Thus they tend to accomplish more efficiently and effectively and we call them successful and lucky. By labeling them we are undermining years of hard work they go through that we never witness.

4. Relative efficiency

The secrete of getting ahead is getting started — Mark Twain

Creating a list and sticking to it would help in the long run. Sometimes I get overwhelmed with the amount of work I have to postpone. When backlogs of low priority tasks pile up over time, I divide work into small steps between the high priority tasks. For example, let’s say I have a pile of personal assignments to finish. Instead of not doing it at all. I would spend a few minutes per day to work on it. In a way, I am progressing slow and steady but the plan is effective in its way. I call it relative efficiency that helps me become just a little more productive every day.

5.Creating time.

It’s only when you think about it, is when you can realize the time.

One of the benefits of doing time management and scheduling is to find more time.

Schedule a time every day to focus on your inner self. Meditation, mindfulness, yoga, exercise, etc, all these activities create a state of mind that can help you create more time. A calm and collective mind will help you organize your life in a better way. Focus on organizing your day in advance to be more productive.

A good schedule includes a break.

The effectiveness of our education has a major ingredient and that is life skill development. The routines and schedules we learned at a young age were intended to develop time management and efficiency in our lives.

The science of human psychology claims that the human brain greatly benefits by taking small breaks during a task. This can be observed in school children. After a recess they work better and are well prepared, increasing their chance of succeeding in tests and assessments. Success breeds success and that impacts their confidence in the long run.

After completing a task, take a moment to introspect and analyze.

6. Analyzing success and handling failures

Success builds confidence. Your success will show you how you can achieve things efficiently and effectively. It’s time to analyze the entire process. The lessons you learn can become your best practices. Once efficiency and effectiveness become your habit, your chances of failure in future projects drop down significantly. But there are times when this may not guarantee you a definite success.

What if you have to face a failure?

People sometimes overlook the importance of success especially when they are completely engrossed in a project or task that is destined to fail, but they aren’t aware of it. Too many failures are something your body is just not built for. It listens to each of your emotions and we must give ourselves a feeling of happiness and hope. Somewhere, somehow down the lane of your failures, remember to give yourself a big dose of reward for all your genuine efforts. Remind yourself that sometimes you succeed and other times you learn.

7.Creating positive mindset

Success would bring a sense of happiness to your consciousness. You would know what it takes to be efficient and productive. But it’s when you don’t succeed is when you don’t get motivated to stay on the path of becoming more efficient. You can start disregarding the effectiveness of efficiency and productivity. It’s extremely important to change your perspective to create a positive mindset.

Experience is the biggest teacher. Read an uplifting story, articles, or magazines. Talk or connect with someone you think has achieved something in life you can think of. Many people think that they will be happy only if they are successful but rather the reverse is true. Change your perception, change your definition of success. Many books emphasize being happy first to even become successful. Keeping this thought in mind redefine your priorities to get onto the ‘efficiency machine’ again to repeat all the steps.