Rubik’s Cube and the Power of Checklist
By: Zane Dickens
Tags: Self Improvement, The Masterpiece, Entrepreneurship, Productivity, Mindset

The Power of Checklist

In Harvard surgeon Atul Gawande’s book, The Checklist Manifesto, he relates a story from every parent’s worst nightmare.

A child traveling with her parents outside a small Austrian town in the Alps fell through broken ice and sank to the bottom of a murky pond. She remained in a near-death state for two hours before her body temperature rose again. Two weeks later, she walked out of the ICU, having made a full recovery.

A thousand different things had to happen in just the right sequence for that happy ending.

➰Her parents kept searching and diving for 30 mins.

➰EMT arrived within 10 minutes

➰They did CPR continuously for 90 minutes.

➰The first surgical team completed a complicated heart bypass using her femoral arteries without complication.

➰The second surgical team cracked opened her chest to get her on a special ECMO ventilator when the standard method failed.

➰Her organs then came back to life, one by one, during her ICU stay.

This miraculous situation hints at the power of checklists because any one of those skilled, intelligent professionals could have made a fatal mistake. The miracle is that they didn’t.

What checklists do is help us replicate miracles. Every day. It reduces the errors we make, the steps we skip while operating in stressful life or death situations.

Photo by Jukan Tateisi on Unsplash

The Seemingly Impossible Is a Series of Simple Steps

I struggled with the cube until I sought help from my sister-in-law and countless websites and rambling YouTube videos.

But the real breakthrough came for me when I scribbled all the steps down onto a piece of paper.

That’s when the whole process clicked. Seeing it before me, a concise and straightforward list. The magic proved to be getting it out of my head and seeing the handful of steps needed to do it.

My impossible task was now doable. I had a checklist that I could follow and double back on if I got lost. And it worked, over and over again.

The Rubik’s Cube is just a tangible object that represents a seemingly impossible task. People may cry foul and say we didn’t work it out on our own — but that’s not the point. The real point here is to use checklists.

Use checklists to break down complicated tasks or processes into small manageable blocks and to facilitate learning and growth by seeing a looming mountain as just a series of steps — or to eat that elephant one bite at a time.

Michael Collins, the Apollo 11 Command Module pilot, goes through a checklist during practice in a simulator. NASA public domain photograph (Source).

One Small Step for Man, One Giant Tick for Mankind

Checklists — at least three of them — put two men on the moon and brought all three astronauts back safely down to earth.

They broke down incredibly complex tasks into tiny pieces so that smart people in stressful situations could go through the problem one piece at a time.

Matthew Hersch referred to checklists as Apollo’s Fourth Crewmember.

David Oberhettinger, the Chief Knowledge Officer of the Jet Propulsion Lab at NASA, says — why I love checklists? Because rather than letting my imagination run amok to my detriment, effective use of checklists allows me to direct my imagination to more productive purposes.

Dr. Checklist

Nicknamed ‘Dr. Checklist’, Peter Pronovost, in a 2006 pioneering study, proved the value of checklists for patient safety.

He devised medicine’s first checklist, what Gawande calls “an absurdly simple tool” for safely inserting a central line into a patient’s chest. A lifeline for delivering medication that gets infected in 4 percent of cases.

Studying a hundred Michigan hospitals, Pronovost found the cause. Thirty percent of the time, surgical teams skipped one of five essential steps:

(1) Wash hands

(2) Clean site

(3) Drape the patient

(4) Don surgical hat, gloves, and gown

(5) Apply a sterile dressing

Fifteen months after using Pronovost’s checklist, these hospitals cut their infection rate from 4 percent to zero. Saving 1500 lives and nearly 200 million dollars.

As in the first story, we can’t rely on miracles to save our loved ones, but as Hale and Pronovost proved, we can rely on checklists.

Photo by Glenn Carstens-Peters on Unsplash

How Checklists Can Solve Your Impossible Problems

The volume and complexity of what we now know in our professions have exceeded our ability to deliver on its value. Either reliably or consistently.

Checklists work because they reduce our reliance, especially when stressed or tired, on our memory and decision-making abilities. This frees up our minds for better judgment and creativity.

How to make a useful checklist

✔️Write it down. Keep it concise, focused, and actionable.

Keep it to 5–9 practical items.

Ideally, on one page — to get an overview of the whole process and keep it a manageable size.

If it gets too long, break your checklist down into a group of checklists — one for each stage of your task.

That way, you can focus on one particular area at a time.

✔️Get to study your process first, then learn from masters.

Practice it and get to know its weak points by learning through doing.

Go through it step by step, so make sure nothing is missing and that you get similar results every time. Can you still improve it?

Only then look to mentors for help when you can’t improve it — otherwise, researching perfect processes fuels procrastination.

Don’t skip steps; skipping steps only creates the illusion of speed. The impossible often only seems so because it is a long, unforgiving chain of small and simple steps.