Date: 202008
Local time of day: 0601-1200
Location: ZZZ.Airport, US
Flight conditions: VMC
Aircraft: Commercial Fixed Wing
Operator: Air Carrier
Operating under: Part 121
Flight plan: IFR
Mission: Passenger
Flight phase: Parked
ATC / advisory: Tower ZZZ
Reporter organization: Air Carrier
Reporter function: First Officer; Pilot Flying
Reporter qualification: Flight Crew Multiengine; Flight Crew Instrument; Flight Crew Air Transport Pilot (ATP)
Human factors: Workload; Situational Awareness; Distraction; Communication Breakdown
Second reporter function: Pilot Not Flying; Captain
Anomaly: Deviation / Discrepancy - Procedural Published Material / Policy; Deviation / Discrepancy - Procedural Weight And Balance; Flight Deck / Cabin / Aircraft Event Other / Unknown
When detected: In-flight
Result: General None Reported / Taken
Contributing factors: Human Factors; Procedure
Primary problem: Human Factors

Narrative: In ZZZ the Captain and I arrived at the aircraft we noticed that there was a fuel sheet showing a zero uplift that our actual fuel was above our flight planned fuel. We discussed that and were happy for the extra pad on the fuel. At this time we had a conflict with station operation on catering not supplying water. As well there was no PPE in the cockpit to clean the cockpit correctly for safety. We had a Supervisor trying the best to help us in the cockpit get this issue resolved; which never did. At that time we saw that there was a release 2 out.  So we the flight crew down loaded the flight plan. The preliminary number for the runway had been ran; ran with the actual fuel load and the new ZFW.  About this time we were informed ready to push.After receiving our final weights we discussed the higher planned takeoff weight and determined it was the conservative approach to use the higher weights for are performance calculations.  We took off with I believe 129.5 numbers. After takeoff we received an ACARS message that Dispatch had not been contacted. This was a mistake we as a crew understood. The rest of the flight went smoothly and we landed using a conservative landing data. After landing during our debrief we discussed the errors of the flight.


Second narrative: Arrived at aircraft and noticed fuel on board was 17.5. Planned fuel on release 1 was 13.2.  Made a mental note to notify Dispatch of the higher inbound fuel from previous flight. During pre-flight checks; several operational issues came about regarding sanitizing flight deck due to COVID concerns while trying to acquire required PPE items from station personnel since inbound crew did not leave any on the flight deck. Then we had customer service issues regarding adequate water supply for the flight as well as pressure from local operations to achieve an on time departure. During this time Release 2 was issued by Dispatch and accepted by myself. Release 2 had a revised ZFW which we noted and added to our current FOB  to obtain accurate takeoff data. With all of these distractions and pressures; we neglected unintentionally to notify Dispatch of the current FOB which is SOP in this situation. Our flight departed safely with accurate takeoff data for the current weight of aircraft with the actual FOB calculation.  The SOP error was not informing Load Planning and Dispatch of the actual FOB.  After debrief; we agreed that the distractions prior to departure added to this threat. Attached is the takeoff data message for assumed weight of 129.5 which is higher than the planned weight of 123. 3 and we of course used the higher weight for our takeoff using the actual FOB.


Synopsis: Air carrier flight crew reported an SOP error by not informing Load Planning and Dispatch of the actual FOB.