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If such an employee is unsuccessful in being elected to Parliament, he or she is eligible to be reinstated to the position held at the time of resignation or an equivalent position. | Financial inclusion | Education for women and girls | Vanuatu | https://docs-lawep.s3.us-east-2.amazonaws.com/1696577177056.pdf | https://moet.gov.vu/docs/acts/Teaching%20Service%20Act_No.%2038%20of%202013.pdf |
Upon reinstatement under this section the employee concerned has continuity of employment, except that the employee: (a) (b) is not to receive salary or any similar payment for the period of absence; and is to have any severance payment that was made upon resignation deducted from any severance payment made at the termination of the employee's continued period of employment.
TeachingSewice Act No. | Financial inclusion | Education for women and girls | Vanuatu | https://docs-lawep.s3.us-east-2.amazonaws.com/1696577177056.pdf | https://moet.gov.vu/docs/acts/Teaching%20Service%20Act_No.%2038%20of%202013.pdf |
TeachingSewice Act No.
38012013 26 (3) To avoid doubt, a person who resigns under subsection (1), is to be paid such entitlements as is required by law or under any contractual arrangements with the Commission. | Financial inclusion | Education for women and girls | Vanuatu | https://docs-lawep.s3.us-east-2.amazonaws.com/1696577177056.pdf | https://moet.gov.vu/docs/acts/Teaching%20Service%20Act_No.%2038%20of%202013.pdf |
Employee obligations 50 Employees of the Teaching Service must at all relevant times: (a) comply with generally accepted community standards of behaviour; and (b) obey any lawful direction given by a person in authority or the Commission, including a direction to transfer; and (c) behave with honesty and integrity; and (d) act with care and diligence; and ( e) treat all students, parenis, fellow employees and community members with respect and courtesy; and (f) disclose and take reasonable steps to avoid any conflict of interest; and (g) use resources and public money in a responsible manner;' and (h) (i) not make improper use of information obtained in the course of employment; and not make improper use of status, power or authority to gain or seek to gain a benefit or advantage, either personally or for another person. | Financial inclusion | Education for women and girls | Vanuatu | https://docs-lawep.s3.us-east-2.amazonaws.com/1696577177056.pdf | https://moet.gov.vu/docs/acts/Teaching%20Service%20Act_No.%2038%20of%202013.pdf |
Teaching Service Act No. | Financial inclusion | Education for women and girls | Vanuatu | https://docs-lawep.s3.us-east-2.amazonaws.com/1696577177056.pdf | https://moet.gov.vu/docs/acts/Teaching%20Service%20Act_No.%2038%20of%202013.pdf |
380f2013 27 PART 9 DISCIPLINARY PROCEDURE Breach of discipline 51 An employee who: (a) is guilty of misconduct; or (b) has failed to comply with the Code of Conduct; or (c) (d) (e) has failed to comply with this Act or regulations or the Education Act [CAP 272] or regulations; or is negligent, inefficient, incompetent or unfit or unable to perform his or her duties; owes any person or a business owner any monies and fails to make appropriate payments as agreed upon by the employee and the person or business owner, commits a breach of discipline. | Financial inclusion | Education for women and girls | Vanuatu | https://docs-lawep.s3.us-east-2.amazonaws.com/1696577177056.pdf | https://moet.gov.vu/docs/acts/Teaching%20Service%20Act_No.%2038%20of%202013.pdf |
52 Meaning of misconduct (I) For the purposes of paragraph 5 I (a), au employee is guilty of .
misconduct if he or she: (a) . | Financial inclusion | Education for women and girls | Vanuatu | https://docs-lawep.s3.us-east-2.amazonaws.com/1696577177056.pdf | https://moet.gov.vu/docs/acts/Teaching%20Service%20Act_No.%2038%20of%202013.pdf |
has any sexual contact or a sexual relationship of any kiud with a student at any school; or (b) (c) (d) (e) (f) (g) physically assaults a child, including administering corporal punishment of any kind to a student; or wilfully disobeys or disregards a lawful direction given by a person in authority; or uses illegal drugs including but not limited to cannabis, cocaine and heroine; or uses kava or alcohol to excess or in a manner that adversely affects the performance of his or her duties; or misappropriates funds or goods and gains an improper personal benefit or procures an improper benefit for someone else; or is guilty of any disgraceful or improper conduct which is likely to have a detrimental effect on the reputation of the Teaching Service. | Financial inclusion | Education for women and girls | Vanuatu | https://docs-lawep.s3.us-east-2.amazonaws.com/1696577177056.pdf | https://moet.gov.vu/docs/acts/Teaching%20Service%20Act_No.%2038%20of%202013.pdf |
Teaching Service Act No.
380/2013 28 (2) In this section: 53 (1) (2) 54 (1) (2) Corporal puuishment means the use of physical force to punish or correct a student and includes any action intended or likely to cause physical pain or discomfort. | Financial inclusion | Education for women and girls | Vanuatu | https://docs-lawep.s3.us-east-2.amazonaws.com/1696577177056.pdf | https://moet.gov.vu/docs/acts/Teaching%20Service%20Act_No.%2038%20of%202013.pdf |
Penalties If an employee has committed a breach of discipline, the Commission may impose one or more ofthe following penalties: (a) caution or reprimand; (b) fine; (0) reduction of salary to a lower level within the salary range for the position held by the employee; (d) demotion; (e) (f) variation or imposition of conditions on a licence to teach in schools; forfeiture of any accrued entitlements including but not limited to annual leave and sick leave; (g) dismissal; (h) cancellation of a licence to teach in schools. | Financial inclusion | Education for women and girls | Vanuatu | https://docs-lawep.s3.us-east-2.amazonaws.com/1696577177056.pdf | https://moet.gov.vu/docs/acts/Teaching%20Service%20Act_No.%2038%20of%202013.pdf |
If a fine is imposed under this section the Commission may deduct the amount of the fine directly from the salary or any other entitlements, such as severance pay, of the employee concerned.
Disciplinary investigation If a breach of discipline is alleged or suspected and is not minor, the Commission must arrange for an investigation to be undertaken. | Financial inclusion | Education for women and girls | Vanuatu | https://docs-lawep.s3.us-east-2.amazonaws.com/1696577177056.pdf | https://moet.gov.vu/docs/acts/Teaching%20Service%20Act_No.%2038%20of%202013.pdf |
The investigation must be conducted by a senior employee or other suitably qualified person with no previous involvement in the matter and a written report must be prepared by the investigator for the Commission's consideration.
The employee who is subject to the investigation must be advised of the details ofthe alleged misconduct, failure to comply, inefficiency, incompetence, lack of fitness or inability and be given a reasonable opportunity to respond. | Financial inclusion | Education for women and girls | Vanuatu | https://docs-lawep.s3.us-east-2.amazonaws.com/1696577177056.pdf | https://moet.gov.vu/docs/acts/Teaching%20Service%20Act_No.%2038%20of%202013.pdf |
Any such response must be included in the written report provided to the Commission and must be considered in determining whether there has been a breach of discipline.
Teaching Service Act No.
380/2013 29 (3) Minor disciplinary issues are to be dealt with directly by the principal of the relevant school or Institute.
If the minor disciplinary issue concerns a school principal, it is to be dealt with by the relevant Provincial Education Officer or Education Authority. | Financial inclusion | Education for women and girls | Vanuatu | https://docs-lawep.s3.us-east-2.amazonaws.com/1696577177056.pdf | https://moet.gov.vu/docs/acts/Teaching%20Service%20Act_No.%2038%20of%202013.pdf |
If the minor disciplinary issue concerns a principal of an Institute, it is to be dealt with by the Commission.
(4) (5) 55 (1) (2) 56 (1) (2) (3) (4) Ceremonies and other custom practices may be used in resolving minor disciplinary issues.
Ifthe Commission reasonably suspects that an employee has committed a criminal offence which has a penalty of imprisonment for 12 months or more it must as soon as possible, advise the Police or other appropriate authority. | Financial inclusion | Education for women and girls | Vanuatu | https://docs-lawep.s3.us-east-2.amazonaws.com/1696577177056.pdf | https://moet.gov.vu/docs/acts/Teaching%20Service%20Act_No.%2038%20of%202013.pdf |
Criminal charges and conviction If an employee is charged with a criminal offence which has a penalty of 12 months imprisonment or more the relevant Provincial Education Officer or Education Authority must immediately notify the Commission.
If an employee is convicted of a criminal offence which has a penalty of 12 months imprisonment or more, the Commission may dismiss the employee from the Teaching Service. | Financial inclusion | Education for women and girls | Vanuatu | https://docs-lawep.s3.us-east-2.amazonaws.com/1696577177056.pdf | https://moet.gov.vu/docs/acts/Teaching%20Service%20Act_No.%2038%20of%202013.pdf |
Disciplinary determination If the Commission determines that an employee has committed a breach of discipline or an employee has been convicted of a criminal offence which has a penalty of 12 months imprisonment or more, the employee concerned must be given a reasonable opportunity to make a submission in relation to the penalty being imposed on him. | Financial inclusion | Education for women and girls | Vanuatu | https://docs-lawep.s3.us-east-2.amazonaws.com/1696577177056.pdf | https://moet.gov.vu/docs/acts/Teaching%20Service%20Act_No.%2038%20of%202013.pdf |
or her by the Commission Any submission on penalty received from the employee must be considered by the Commission in determining what penalty, if any, to impose.
Ceremonies and other custom practices may also be considered in a disciplinary matter.
The Commission's determination on penalty must be delivered as soon as possible to the relevant employee in writing. | Financial inclusion | Education for women and girls | Vanuatu | https://docs-lawep.s3.us-east-2.amazonaws.com/1696577177056.pdf | https://moet.gov.vu/docs/acts/Teaching%20Service%20Act_No.%2038%20of%202013.pdf |
The determination is taken to have been made when: (a) (b) if delivered personally- it is actually delivered to the employee concerned; or if delivered by mail- when in the ordinary course of events it would be delivered; or .
TeachlngSe/'vice Act No.
380/2013 30 (c) if delivered electronically - on the day it is sent. | Financial inclusion | Education for women and girls | Vanuatu | https://docs-lawep.s3.us-east-2.amazonaws.com/1696577177056.pdf | https://moet.gov.vu/docs/acts/Teaching%20Service%20Act_No.%2038%20of%202013.pdf |
57 (1) (2) Suspension If an investigation is being conducted under section 54 or an employee has been charged with a criminal offence which has a penalty of 12 months imprisonment or more, the Commission may suspend the employee concerned from duty.
The Commission may lift the suspension at any time.
The Commission may determine that all or part of a suspension is on half payor without pay. | Financial inclusion | Education for women and girls | Vanuatu | https://docs-lawep.s3.us-east-2.amazonaws.com/1696577177056.pdf | https://moet.gov.vu/docs/acts/Teaching%20Service%20Act_No.%2038%20of%202013.pdf |
While suspended without pay an employee is entitled to undertake paid employment or other work or operate a business outside the Teaching Service.
(3) Where an employee is suspended under this section and the Commission, a Disciplinary Appeal Board or the Supreme Court ultimately does not find there has been a breach of discipline or the employee is not convicted of an offence which has a penalty of 12 months imprisonment or more, the suspension must be immediately lifted. | Financial inclusion | Education for women and girls | Vanuatu | https://docs-lawep.s3.us-east-2.amazonaws.com/1696577177056.pdf | https://moet.gov.vu/docs/acts/Teaching%20Service%20Act_No.%2038%20of%202013.pdf |
If all or part of the .suspension was without payor was on half pay, the employee must be paid his or her usual salary for the relevant period.
Appeals 58 Subject to other provisions of this Act, an employee may appeal a decision ofthe Commission under subsection 35(\) (b) or (c) or sections 43, 55, 56, or 57 to the Appeal Board. | Financial inclusion | Education for women and girls | Vanuatu | https://docs-lawep.s3.us-east-2.amazonaws.com/1696577177056.pdf | https://moet.gov.vu/docs/acts/Teaching%20Service%20Act_No.%2038%20of%202013.pdf |
59 (1) Form ohppeaJ Appeals must be made in writing and must be received by the secretary of the Appeal Board within 28 days of the date on which the determination being appealed against was made.
The Appeal Board may accept a late appeal in exceptional circumstances such as delay due to the employee concerned being in an isolated location.
(2) The Appeal Board must as soon as possible convene a meeting to hear the appeal.
Teaching Service Act No. | Financial inclusion | Education for women and girls | Vanuatu | https://docs-lawep.s3.us-east-2.amazonaws.com/1696577177056.pdf | https://moet.gov.vu/docs/acts/Teaching%20Service%20Act_No.%2038%20of%202013.pdf |
Teaching Service Act No.
380/2013 31 PARTIO APPEALBOARD 60 (1) Appeal Board constitution The Appeal Board consists of the following persons: (a) a nominee of the Vanuatu Teacher's Union; and (b) (c) (d) (e) a nominee of the Law Commission; and a nominee of the Vanuatu National Council of Women; and a nominee of the Ministry of Education; and the secretary of the Commission who is to be the secretary of the Board. | Financial inclusion | Education for women and girls | Vanuatu | https://docs-lawep.s3.us-east-2.amazonaws.com/1696577177056.pdf | https://moet.gov.vu/docs/acts/Teaching%20Service%20Act_No.%2038%20of%202013.pdf |
(2) The Minister is to appoint the Chairperson of the Board from amongst the members ofthe Board listed in subsection (1).
To be eligible for appointment as the chairperson, a person must have legal or industrial training or experience and be of good character. | Financial inclusion | Education for women and girls | Vanuatu | https://docs-lawep.s3.us-east-2.amazonaws.com/1696577177056.pdf | https://moet.gov.vu/docs/acts/Teaching%20Service%20Act_No.%2038%20of%202013.pdf |
(3)· A person is not qualified to be appointed to a Board ifhe or she is: (a) a member of Parliament; or (b) (c) (d) a member of an Education Authority or a Provincial Education Board; or a person who exercises any position of responsibility in a political party; or a member of a Provincial Government Council or Municipal Council. | Financial inclusion | Education for women and girls | Vanuatu | https://docs-lawep.s3.us-east-2.amazonaws.com/1696577177056.pdf | https://moet.gov.vu/docs/acts/Teaching%20Service%20Act_No.%2038%20of%202013.pdf |
A Board member must declare his or her conflict of interest on any matter being appealed to the Board and may not take part in any discussions or decisions to be made on such matter.
Procedure Subject to this Act and regulations, a Board may determine its own procedures and is to conduct itself without regard to legal formality or the rules of evidence.
A Board may summon a person before it to give evidence and to produce documents.
(4) 61 (1) (2) Teaching Service Act No. | Financial inclusion | Education for women and girls | Vanuatu | https://docs-lawep.s3.us-east-2.amazonaws.com/1696577177056.pdf | https://moet.gov.vu/docs/acts/Teaching%20Service%20Act_No.%2038%20of%202013.pdf |
(4) 61 (1) (2) Teaching Service Act No.
38 of2013 32 (3) (4) (5) (6) (7) (8) (9) A Board may require a person giving evidence before it to take an oath or affirmation that he or she will teU the truth and may administer that oath or affirmation.
A summons to a witness under this section may be served personally or by sending it by prepaid post to the last known address of the person concerned. | Financial inclusion | Education for women and girls | Vanuatu | https://docs-lawep.s3.us-east-2.amazonaws.com/1696577177056.pdf | https://moet.gov.vu/docs/acts/Teaching%20Service%20Act_No.%2038%20of%202013.pdf |
A person summoned to attend as a witness before the Board must not, without reasonable excuse: (a) refuses or fails to attend; or (b) (c) (d) refuses or fails to produce documents in accordance with the summons; or refuses to take an oath or affirmation to tell the truth; or refuses to answer a question the Board determines must be answered unless the person reasonably believes the answer to the question will incriminate him or her. | Financial inclusion | Education for women and girls | Vanuatu | https://docs-lawep.s3.us-east-2.amazonaws.com/1696577177056.pdf | https://moet.gov.vu/docs/acts/Teaching%20Service%20Act_No.%2038%20of%202013.pdf |
-A person who contravenes subsection (5) is guilty of an offence punishable on conviction by a fine not exceeding VT250,OOO.
The hearing of an appeal before a Board is open to the public unless the Board determines that the appeal be heard in private.
The Board may give directions prohibiting or restricting the publication or other disclosure of evidence given or tendered before the Board. | Financial inclusion | Education for women and girls | Vanuatu | https://docs-lawep.s3.us-east-2.amazonaws.com/1696577177056.pdf | https://moet.gov.vu/docs/acts/Teaching%20Service%20Act_No.%2038%20of%202013.pdf |
A person who contravenes subsection (8) is guilty of an Qffence punishable on conviction by a fine not exceeding VT250,OOO.
Representation 62 A party to an appeal may be represented: (a) by a lawyer or a trade union industrial officer; or (b) 63 (1) with the leave of the Board, by a person who is not a lawyer or a trade union industrial officer.
Board decision A -Board may conftnll, vary or set aside a determination or decision being appealed against.
TeachingSe/'vice Act No. | Financial inclusion | Education for women and girls | Vanuatu | https://docs-lawep.s3.us-east-2.amazonaws.com/1696577177056.pdf | https://moet.gov.vu/docs/acts/Teaching%20Service%20Act_No.%2038%20of%202013.pdf |
TeachingSe/'vice Act No.
38 oJ2013 33 (2) 64 (1) (2) A decision of a Board is final other than on a question of law, and the Commission is to take such action as is necessary to give effect to the decision.
Attempt to influence Board or Commission A person must not attempt to unduly influence a Board, any person appointed to a Board, the Commission or any member of the Commission in relation to any licence or disciplinary appeal or matter. | Financial inclusion | Education for women and girls | Vanuatu | https://docs-lawep.s3.us-east-2.amazonaws.com/1696577177056.pdf | https://moet.gov.vu/docs/acts/Teaching%20Service%20Act_No.%2038%20of%202013.pdf |
A person who contravenes this section is guilty of an offence punishable on conviction by a fine not exceeding VT500,OOO or a term of imprisonment not exceeding one year or both.
(3) This section does not prohibit a person from: (a) (b) making submissions or representations in any licence or disciplinary appeal or matter at the request or invitation of a Board or the Commission; or giving evidence as a witness or in some other capacity to a Board or the Commission.
Teaching Sel'vice Act No. | Financial inclusion | Education for women and girls | Vanuatu | https://docs-lawep.s3.us-east-2.amazonaws.com/1696577177056.pdf | https://moet.gov.vu/docs/acts/Teaching%20Service%20Act_No.%2038%20of%202013.pdf |
Teaching Sel'vice Act No.
380/2013 34 PART 11 PROTECTION AND EDUCATIONAL INTERESTS OF CHILDREN TO BE PARAMOUNT 65 (1) Protection and educational interests of children to be paramount consideration The protection and educational interests of children is to be the paramount consideration: (a) in making any decision under this Act; and (b) in dealing with any appeal against, or determining any claim arising from or in relation to that decision. | Financial inclusion | Education for women and girls | Vanuatu | https://docs-lawep.s3.us-east-2.amazonaws.com/1696577177056.pdf | https://moet.gov.vu/docs/acts/Teaching%20Service%20Act_No.%2038%20of%202013.pdf |
(2) This section has effect despite the provisions of the Trade Disputes Act [CAP 162] or any other Act or law.
Teaching Service Act No.
380/2013 35 PART 12 MISCELLANEOUS MATTERS 66 Medical examinations (I) The Commission may require an employee or an applicant for employment to submit to a medical examination by a registered medical practitioner.
(2) The cost of any such examination must be met by the employee. | Financial inclusion | Education for women and girls | Vanuatu | https://docs-lawep.s3.us-east-2.amazonaws.com/1696577177056.pdf | https://moet.gov.vu/docs/acts/Teaching%20Service%20Act_No.%2038%20of%202013.pdf |
67 (I) Rules The Commission may make rules, not inconsistent with this Act and any Regulations made under.
section 68, determining matters that are required or permitted to be determined by the Commission.
(2) A rule made under this section may apply generally to all employees in the Teaching Service or to a specified category of employees. | Financial inclusion | Education for women and girls | Vanuatu | https://docs-lawep.s3.us-east-2.amazonaws.com/1696577177056.pdf | https://moet.gov.vu/docs/acts/Teaching%20Service%20Act_No.%2038%20of%202013.pdf |
Regulations 68 The Minister may make regulations not inconsistent with this Act, prescribing matters required or permitted by this Act to be prescribed or necessary or convenient to be prescribed for carrying out or giving effect to this Act.
69 (I) (2) Repeal and Savings provision The Teaching Service Act [CAP 17l] is repealed.
Any regulations, orders or other instruments made under the Teaching Service Act [CAP 171] continue to have legal effect as ifthey were made under this Act. | Financial inclusion | Education for women and girls | Vanuatu | https://docs-lawep.s3.us-east-2.amazonaws.com/1696577177056.pdf | https://moet.gov.vu/docs/acts/Teaching%20Service%20Act_No.%2038%20of%202013.pdf |
Commencement 70 This Act commences on the day in which it is published in the Gazette.
Teaching Service Act No.
38 0/2013 36 REPUBLIQUE DE VANUATU JOURNAL OFFICIEL REPUBLIt: OF VANUATU OFFICIAL GAZETTE 17 MARS 2014 NO.
11 17 MARCH 21114 SONT PUBLIES LES TEXTES SUIVANTS NOTIFICATION OF PUBLICATION bQ!
ACT LOI NO.
38 DE 2013 RELATIVE AU CORPS ENSEIGNENT TEACHING SERVICE ACT NO. | Financial inclusion | Education for women and girls | Vanuatu | https://docs-lawep.s3.us-east-2.amazonaws.com/1696577177056.pdf | https://moet.gov.vu/docs/acts/Teaching%20Service%20Act_No.%2038%20of%202013.pdf |
38 OF 2013 ORDER REPRESENTATION OF THE PEOPLE ACT [CAP 146] • REPRESENTATION OF THE PEOPLE (PARLIAMENTARY CONSTITUENCIES AND SEATS) (AMENDMENT) ORDER NO.
39 OF 2014· MUNICIPALITIES ACT [CAP 126] • PORT VILA MUNICIPAL ELECTION DISPUTE COMMITTEE ORDER NO.
40 OF 2014 LEGAL NOTICES CONTENT PAGE LAND ACQUISITION ACT NO.5 OF 1992 • MINISTERIAL DECLARATION OF LAND AT OHLEN FRESHWIND NOTICE NO.
93 OF 2014 1-10 MARITIME ACT [CAP 131J • NOTICE OF VESSEL NAME CHANGE NOTICE NO.
94 OF 2014 11 | Financial inclusion | Education for women and girls | Vanuatu | https://docs-lawep.s3.us-east-2.amazonaws.com/1696577177056.pdf | https://moet.gov.vu/docs/acts/Teaching%20Service%20Act_No.%2038%20of%202013.pdf |
MINISTRY OF EDUCATION AND TRAINING EDUCATION AUTHORITY AND SCHOOL REGISTRATION POLICY SEPTEMBER 2017 POLICY & PLANNING DIRECTORATE Education Authority & School Registration Policy Final Version 5.4 Policy Review Schedule and Distribution List The following table provides a list of people who have been provided with policy updates for review. | Financial inclusion | Education for women and girls | Vanuatu | https://docs-lawep.s3.us-east-2.amazonaws.com/1696577178102.pdf | https://education.gov.vu/docs/policies/Education%20Authority%20and%20School%20Registration%20Policy%20-%20English_2017.pdf |
Table 1: List of policy review updates Review Date(s) Distribution List Comments All PEOs and Education Authority PEOs & EA Conference Members of the registration committee Registration Committee 20.04.2016 18.09.2016 21.11.2016 17.05.2017 01.06.2017 09.06.2017 22.06.2017 04.07.2017 05.07.2017 01.09.2017 Working team Working team Working team Working team Cabinet, DGs office, all Directors, TSC chair, CEO VQA Working team Working team Cabinet, DGs office, all Directors, TSC chair, CEO VQA 11.09.2017 Working team 15.09.2017 Final Working team December 2018 Policy & Planning/TA Policy & Planning/TA Policy & Planning/TA Policy & Planning Senior management Policy & Planning Policy & Planning Senior Management team Policy & Planning Policy & Planning Unless Regulation changes make an earlier review necessary Responsibility: Director, Policy and Planning Policy Version The following table provides a history of policy updates. | Financial inclusion | Education for women and girls | Vanuatu | https://docs-lawep.s3.us-east-2.amazonaws.com/1696577178102.pdf | https://education.gov.vu/docs/policies/Education%20Authority%20and%20School%20Registration%20Policy%20-%20English_2017.pdf |
Table 2: List of Policy Versions and updates Version Number Date Updates Made V0.1 V0.2 V0.3 V0.4 V0.4.1 V0.4.2 V0.4.3 V0.5 V0.5.1 V0.5.2 V0.5.3 V0.5.4 Final 20.04.2016 18.09.2016 21.11.2016 17.05.2017 01.06.2017 09.06.2017 22.06.2017 04.07.2017 05.07.2017 01.09.2017 11.09.2017 15.09.2017 Minor Change Minor Change Major Change Minor Change Minor Change Minor Change Major Change Minor Change Minor Change Major Change Minor Change Minor Change Page 1 of 24 Education Authority & School Registration Policy Final Version 5.4 Contents FORWARD BY THE MINISTER FOR EDUCATION .............................................................................. 4 INTRODUCTION BY THE DIRECTOR GENERAL FOR EDUCATION ..................................................... 5 1. | Financial inclusion | Education for women and girls | Vanuatu | https://docs-lawep.s3.us-east-2.amazonaws.com/1696577178102.pdf | https://education.gov.vu/docs/policies/Education%20Authority%20and%20School%20Registration%20Policy%20-%20English_2017.pdf |
2.
3.
ABBREVIATIONS .............................................................................................................................. 6 4.
DEFINITIONS .................................................................................................................................... 6 5.
BACKGROUND ................................................................................................................................. 7 6. | Financial inclusion | Education for women and girls | Vanuatu | https://docs-lawep.s3.us-east-2.amazonaws.com/1696577178102.pdf | https://education.gov.vu/docs/policies/Education%20Authority%20and%20School%20Registration%20Policy%20-%20English_2017.pdf |
RESPONSIBILTY FOR THE ADMINISTRATION OF THE SCHOOL REGISTRATION POLICY ................... 8 7.
SCOPE .............................................................................................................................................. 8 8.
VISION ............................................................................................................................................. 8 9. | Financial inclusion | Education for women and girls | Vanuatu | https://docs-lawep.s3.us-east-2.amazonaws.com/1696577178102.pdf | https://education.gov.vu/docs/policies/Education%20Authority%20and%20School%20Registration%20Policy%20-%20English_2017.pdf |
GOALS.............................................................................................................................................. 8 10.
11. | Financial inclusion | Education for women and girls | Vanuatu | https://docs-lawep.s3.us-east-2.amazonaws.com/1696577178102.pdf | https://education.gov.vu/docs/policies/Education%20Authority%20and%20School%20Registration%20Policy%20-%20English_2017.pdf |
OBJECTIVES ................................................................................................................................. 9 SCHOOL REGISTRATION COMMITTEE ......................................................................................... 9 11.1 Role/Responsibilities of the Committee ................................................................................. 9 11.2 Membership of the School Registration Committee .............................................................. 9 11.2.1 The Committee ............................................................................................................... 9 11.2.2 Management of the Committee ................................................................................... 10 11.2.3 Management of the Register of Schools ....................................................................... 10 12. | Financial inclusion | Education for women and girls | Vanuatu | https://docs-lawep.s3.us-east-2.amazonaws.com/1696577178102.pdf | https://education.gov.vu/docs/policies/Education%20Authority%20and%20School%20Registration%20Policy%20-%20English_2017.pdf |
REGISTRATION OF AN EDUCATION AUTHORITY ....................................................................... 11 12.1 Funding of the Education Authorities ................................................................................... 12 13 REGISTRATION OF A NEW SCHOOL ........................................................................................... 13 13.1 Standards required for a new school .................................................................................... 13 13.2 Process for Registering a New School ................................................................................... 13 13.3 Role of the Provincial Education Board ................................................................................ 13 13.4 Application to establish a school .......................................................................................... 14 13.5 Establishing the School ......................................................................................................... 14 13.6 Registration/ Certification..................................................................................................... 15 13.7 Application to Change Name of Registered School .............................................................. 15 13.8 Fees ....................................................................................................................................... 16 13.9 Certificate of Registration ..................................................................................................... 16 14 EXISTING SCHOOLS ................................................................................................................... 16 14.1 Existing Schools (including all EA Schools and Private Schools) ........................................... 16 15 CANCELLATION OF REGISTRATION ........................................................................................... 17 15.1 Cancellation of an Education Authority | Financial inclusion | Education for women and girls | Vanuatu | https://docs-lawep.s3.us-east-2.amazonaws.com/1696577178102.pdf | https://education.gov.vu/docs/policies/Education%20Authority%20and%20School%20Registration%20Policy%20-%20English_2017.pdf |
17 15.1 Cancellation of an Education Authority ................................................................................ 17 15.2 Process for Deregistration (Cancellation) ............................................................................. 17 Page 2 of 24 Education Authority & School Registration Policy Final Version 5.4 15.3 Cancellation of a School Registration ................................................................................... 17 16 TAKE OVER OF A SCHOOL FROM ONE AUTHORITY TO ANOTHER ............................................ 18 16.1 Application for Take Over ....................................................................................................... 18 16.2 Transfer of management .......................................................................................................... 18 17 18 COMPLIANCE, MONITORING AND EVALUATION ...................................................................... 18 REGISTRATION OF EARLY CHILDOOD CENTRES ........................................................................ 19 (Pre-Schools which include Care facilities and Stand Alone Care Facilities) ......................................... 19 18.1 Registration of Care Facilities................................................................................................ 19 18.2 Standards for Registration as a Care Facility ........................................................................ 19 18.3 Compliance ........................................................................................................................... 19 19 20 21 22 APPEAL PROCESS ....................................................................................................................... 20 CHANNEL OF COMMUNICATION FROM SCHOOL TO MINISTRY ............................................... 20 REFERENCE DOCUMENTS ......................................................................................................... 21 APPENDICES | Financial inclusion | Education for women and girls | Vanuatu | https://docs-lawep.s3.us-east-2.amazonaws.com/1696577178102.pdf | https://education.gov.vu/docs/policies/Education%20Authority%20and%20School%20Registration%20Policy%20-%20English_2017.pdf |
21 APPENDICES .............................................................................................................................. 22 23.1 Certificate of Registration ..................................................................................................... 22 DOCUMENTS ......................................................................................................................................... 24 Tables Table 1: List of policy review updates ..................................................................................................... 1 Table 2: List of Policy Versions and updates ........................................................................................... 1 Table 3: Abbreviation .............................................................................................................................. 6 Table 4: Definitions ................................................................................................................................. 6 Figures Figure 1: Process for Registering an Education Authority .................................................................... 11 Figure 2: Process for Registering a School ............................................................................................ 13 Figure 3: Process for Establishment and Change of Name ................................................................... 15 Figure 4: Process for Cancellation of Registration ................................................................................ 17 Figure 5: Process for Compliance, Monitoring and Evaluation ............................................................. 18 Figure 6: Communication Channel ........................................................................................................ 20 Figure 7: Sample Registration Certificate ............................................................................................. 22 Page 3 of 24 Education Authority & School Registration Policy Final Version 5.4 | Financial inclusion | Education for women and girls | Vanuatu | https://docs-lawep.s3.us-east-2.amazonaws.com/1696577178102.pdf | https://education.gov.vu/docs/policies/Education%20Authority%20and%20School%20Registration%20Policy%20-%20English_2017.pdf |
& School Registration Policy Final Version 5.4 1. | Financial inclusion | Education for women and girls | Vanuatu | https://docs-lawep.s3.us-east-2.amazonaws.com/1696577178102.pdf | https://education.gov.vu/docs/policies/Education%20Authority%20and%20School%20Registration%20Policy%20-%20English_2017.pdf |
FORWARD BY THE MINISTER FOR EDUCATION Under the Education Act No.
9 of 2014, the Ministry is responsible for establishing and monitoring the standards of education for all children in Vanuatu. | Financial inclusion | Education for women and girls | Vanuatu | https://docs-lawep.s3.us-east-2.amazonaws.com/1696577178102.pdf | https://education.gov.vu/docs/policies/Education%20Authority%20and%20School%20Registration%20Policy%20-%20English_2017.pdf |
Whether the child is in a pre-school, a private school, a government school, urban or remote, as the Minister responsible, it is my ultimate goal to ensure that schools meet common standards established under the Act and according to policies and procedures developed by the Ministry of Education and Training to meet standard goals and obligations. | Financial inclusion | Education for women and girls | Vanuatu | https://docs-lawep.s3.us-east-2.amazonaws.com/1696577178102.pdf | https://education.gov.vu/docs/policies/Education%20Authority%20and%20School%20Registration%20Policy%20-%20English_2017.pdf |
These common standards include the quality of teachers, curriculum, assessment, infrastructure, facilities, health and welfare of the students, leadership and governance.
As a country and government, we owe our children our best endeavours to ensure these standards are met to ensure their safety and wellbeing are catered for; to ensure access to the best possible education and to ensure the country’s investment in schools delivers the best possible outcomes. | Financial inclusion | Education for women and girls | Vanuatu | https://docs-lawep.s3.us-east-2.amazonaws.com/1696577178102.pdf | https://education.gov.vu/docs/policies/Education%20Authority%20and%20School%20Registration%20Policy%20-%20English_2017.pdf |
Therefore, all stakeholders in education are obliged to acknowledge the Ministry’s role in setting expected standards, administering and if necessary, enforcing procedural criteria’s to achieve them.
We are partners in this quest and expect your understanding and commitment to comply with the Act and this policy. | Financial inclusion | Education for women and girls | Vanuatu | https://docs-lawep.s3.us-east-2.amazonaws.com/1696577178102.pdf | https://education.gov.vu/docs/policies/Education%20Authority%20and%20School%20Registration%20Policy%20-%20English_2017.pdf |
This policy lays the foundation for a strategy the Ministry needs to undertake to rationalise schools in Vanuatu; the two drivers being achieving value for the limited public resources, and to ensure the existing schools provide the best education outcomes.
This is a complex task which we must undertake and everyone in the community will be engaged in this conversation in the coming years.
Page 4 of 24 Education Authority & School Registration Policy Final Version 5.4 2. | Financial inclusion | Education for women and girls | Vanuatu | https://docs-lawep.s3.us-east-2.amazonaws.com/1696577178102.pdf | https://education.gov.vu/docs/policies/Education%20Authority%20and%20School%20Registration%20Policy%20-%20English_2017.pdf |
INTRODUCTION BY THE DIRECTOR GENERAL FOR EDUCATION Education is the most important development activity of a country to ensure it maximizes its human potential.
This begins with providing the best schools at the point of need as the foundation of a developing education system for our nation.
The Government of Vanuatu through the Ministry of Education and Training is responsible for providing access to a coherent, progressive and relevant education. | Financial inclusion | Education for women and girls | Vanuatu | https://docs-lawep.s3.us-east-2.amazonaws.com/1696577178102.pdf | https://education.gov.vu/docs/policies/Education%20Authority%20and%20School%20Registration%20Policy%20-%20English_2017.pdf |
If this goal is achieved, Vanuatu will look forward to citizens achieving their potential, and becoming valuable citizens in their communities and the nation at large.
Through the Ministry of Education and Training, the government must develop policies, procedures and processes which ensure that the required standards for establishing schools are met, and that the siting and establishment of schools delivers the best options for communities in the most effective and cost efficient way. | Financial inclusion | Education for women and girls | Vanuatu | https://docs-lawep.s3.us-east-2.amazonaws.com/1696577178102.pdf | https://education.gov.vu/docs/policies/Education%20Authority%20and%20School%20Registration%20Policy%20-%20English_2017.pdf |
Resources are finite and we need to ensure they are used wisely, and to best effect.
The Ministry of Education and Training is mandated to be responsible for all Education matters throughout the country and is the main administrator of all registration matters of all schools.
This Policy provides guidelines for Communities, Education Authorities including the government to follow, ensuring equity through transparency of application and decision making. | Financial inclusion | Education for women and girls | Vanuatu | https://docs-lawep.s3.us-east-2.amazonaws.com/1696577178102.pdf | https://education.gov.vu/docs/policies/Education%20Authority%20and%20School%20Registration%20Policy%20-%20English_2017.pdf |
It will also ensure there is information available for forward planning and therefore provision of sound advice on school placement into the future.
The aim is to be proactive rather than reactive to community and national needs.
Communities and Education Authorities are encouraged to strive for their local needs with awareness of the larger provincial and country perspective.
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ABBREVIATIONS The following are a list of abbreviations used throughout this document: AFD CP DG EA EMW M&E MoET MOU MTEF NSDP Table 3: Abbreviation Administration and Finance Directorate Corporate Plan Director General Education Authorities Education Management Website Monitoring and Evaluation Ministry of Education and Training Memorandum of Understanding Mid Term Expenditure Framework National Sustainable Development Plan (2016-2030)/Vanuatu 2030 – The Peoples Plan NEAC National Education Advisory Council OV PEB PFM PPD PPU TA VESS Open VEMIS Provincial Education Authorities Public Financial Management Policy and Planning Directorate Policy and Planning Unit Technical Adviser Vanuatu Education Sector Strategy (2007-2016) 4. | Financial inclusion | Education for women and girls | Vanuatu | https://docs-lawep.s3.us-east-2.amazonaws.com/1696577178102.pdf | https://education.gov.vu/docs/policies/Education%20Authority%20and%20School%20Registration%20Policy%20-%20English_2017.pdf |
DEFINITIONS The following are a list of definitions used throughout this document: Table 4: Definitions Education Authority (EA) Government funded schools Private Schools Care Facility An organisation which establishes and manages schools.
This includes the government (Provincial Education Boards), Churches and Privately funded entities.
Schools which because of their EA agreement with the government, have teachers paid by the government and receive school grants (based on MoET Policy). | Financial inclusion | Education for women and girls | Vanuatu | https://docs-lawep.s3.us-east-2.amazonaws.com/1696577178102.pdf | https://education.gov.vu/docs/policies/Education%20Authority%20and%20School%20Registration%20Policy%20-%20English_2017.pdf |
Schools (including pre-schools) which are independently operated and funded.
Where a commercial self-funded facility offers a care service to children 0-3 years old.
Page 6 of 24 Education Authority & School Registration Policy Final Version 5.4 5.
BACKGROUND Primary and Secondary Education in Vanuatu was pioneered by missionaries. | Financial inclusion | Education for women and girls | Vanuatu | https://docs-lawep.s3.us-east-2.amazonaws.com/1696577178102.pdf | https://education.gov.vu/docs/policies/Education%20Authority%20and%20School%20Registration%20Policy%20-%20English_2017.pdf |
The principle aim for schooling at that time was to teach people to read and write so that they could read the Bible and make sound decisions based on that, rather than traditional ways of life.
With the expansion of trade and land acquisition by colonists, missionaries began to introduce a more secular education by establishing village and district schools. | Financial inclusion | Education for women and girls | Vanuatu | https://docs-lawep.s3.us-east-2.amazonaws.com/1696577178102.pdf | https://education.gov.vu/docs/policies/Education%20Authority%20and%20School%20Registration%20Policy%20-%20English_2017.pdf |
From the 1960’s the British and French administrators of the New Hebrides were motivated to invest in schools for political gain rather than enabling Ni Vanuatu to develop personally and nationally.
This resulted in a dual non-systematic education system under the colonial administration.
On independence in 1980, Vanuatu was left with a legacy of a dual education system, with different management, operations, curricula and assessment practices. | Financial inclusion | Education for women and girls | Vanuatu | https://docs-lawep.s3.us-east-2.amazonaws.com/1696577178102.pdf | https://education.gov.vu/docs/policies/Education%20Authority%20and%20School%20Registration%20Policy%20-%20English_2017.pdf |
During the condominium period, management of the two education systems were more focused on their competition instead of providing children with education that would promote national development.
The resultant complexities have been addressed by successive government policies over the years, but the legacy requires a basis for quality assessment of existing schools, and standards to determine viability of new schools. | Financial inclusion | Education for women and girls | Vanuatu | https://docs-lawep.s3.us-east-2.amazonaws.com/1696577178102.pdf | https://education.gov.vu/docs/policies/Education%20Authority%20and%20School%20Registration%20Policy%20-%20English_2017.pdf |
This policy aims to provide guidance in processes for school registration, standards and benchmarks for existing schools and the use of information/data for forward planning across all provinces.
It will also provide the basis for school rationalisation.
Vanuatu manages a multi-language language education system, which adds to the complexity of the challenge. | Financial inclusion | Education for women and girls | Vanuatu | https://docs-lawep.s3.us-east-2.amazonaws.com/1696577178102.pdf | https://education.gov.vu/docs/policies/Education%20Authority%20and%20School%20Registration%20Policy%20-%20English_2017.pdf |
Quality policy and planning, the commitment of all stakeholders (Government, Ministry officers, Provincial Boards and staff, principals, teachers, parents and students), the capacity of the organisation, systems and service delivers all impact the quality of education.
This policy aims to maximise the efficiency of the system, effort and available resources in sectors of education. | Financial inclusion | Education for women and girls | Vanuatu | https://docs-lawep.s3.us-east-2.amazonaws.com/1696577178102.pdf | https://education.gov.vu/docs/policies/Education%20Authority%20and%20School%20Registration%20Policy%20-%20English_2017.pdf |
This Policy aims to align with the values as set out in the Ministry of Education and Training Corporate plan of 2013 to 2017.
These are: o Students and schools first o Transparency, fairness, equity and respect o Professionalism and accountability, focused on results o Grounded in the best Ni-Vanuatu culture and open to knowledge of the world o A team/family approach Page 7 of 24 Education Authority & School Registration Policy Final Version 5.4 6. | Financial inclusion | Education for women and girls | Vanuatu | https://docs-lawep.s3.us-east-2.amazonaws.com/1696577178102.pdf | https://education.gov.vu/docs/policies/Education%20Authority%20and%20School%20Registration%20Policy%20-%20English_2017.pdf |
RESPONSIBILTY FOR THE ADMINISTRATION OF THE SCHOOL REGISTRATION POLICY Under the Education Act (2014) the Minister and Director General of Education have the responsibility for school registration for all schools and care facilities within Vanuatu.
This policy and its implementation is the responsibility of the Policy and Planning Directorate within the Ministry of Education and Training. | Financial inclusion | Education for women and girls | Vanuatu | https://docs-lawep.s3.us-east-2.amazonaws.com/1696577178102.pdf | https://education.gov.vu/docs/policies/Education%20Authority%20and%20School%20Registration%20Policy%20-%20English_2017.pdf |
The stakeholders include Treasury, Public Service Commission, Provincial Education Offices and their Boards, Education Authorities, all schools and local communities.
It responds to the Ministry’s obligations under the Education Act of 2014 and the Regulations of 2001.
7.
SCOPE This policy applies only to the formal stream of education particularly the care facilities, pre-schools, primary and secondary schools: government funded, government assisted and private schools. | Financial inclusion | Education for women and girls | Vanuatu | https://docs-lawep.s3.us-east-2.amazonaws.com/1696577178102.pdf | https://education.gov.vu/docs/policies/Education%20Authority%20and%20School%20Registration%20Policy%20-%20English_2017.pdf |
In addition, it addresses the requirements for registration as an Education Authority.
8.
VISION The Government of Vanuatu is responsible for setting standards for the establishment and viability of schools across the country. | Financial inclusion | Education for women and girls | Vanuatu | https://docs-lawep.s3.us-east-2.amazonaws.com/1696577178102.pdf | https://education.gov.vu/docs/policies/Education%20Authority%20and%20School%20Registration%20Policy%20-%20English_2017.pdf |
In setting standards for education authorities and school registration, and providing processes and procedures for implementing and monitoring them, MoET must ensure access for all students, within the constraints of available resources while aspiring to ensure the best possible learning outcomes for students.
9.
GOALS The goals reflect the principles of forward planning, quality education, value for money and compliance.
o All schools and education authorities operating in Vanuatu are registered. | Financial inclusion | Education for women and girls | Vanuatu | https://docs-lawep.s3.us-east-2.amazonaws.com/1696577178102.pdf | https://education.gov.vu/docs/policies/Education%20Authority%20and%20School%20Registration%20Policy%20-%20English_2017.pdf |
o Schools operate within the bounds of what they have been approved as ‘registered to offer’.
o By being registered, the government and people of Vanuatu can be assured that an education authority and school meets approved standards.
o Registered education authorities and schools meet management and operational standards set by the Ministry of Education and Training.
o There is a plan for the best location of schools to ensure access to quality education for all. | Financial inclusion | Education for women and girls | Vanuatu | https://docs-lawep.s3.us-east-2.amazonaws.com/1696577178102.pdf | https://education.gov.vu/docs/policies/Education%20Authority%20and%20School%20Registration%20Policy%20-%20English_2017.pdf |
o The plan for existing and future schools considers the finite resources of the government.
Page 8 of 24 Education Authority & School Registration Policy Final Version 5.4 10.
OBJECTIVES The objectives reflect the outcomes required under legislation and are the point at which the Education Authorities and the Ministry come together to ensure quality and compliance in establishing and maintaining our schools. | Financial inclusion | Education for women and girls | Vanuatu | https://docs-lawep.s3.us-east-2.amazonaws.com/1696577178102.pdf | https://education.gov.vu/docs/policies/Education%20Authority%20and%20School%20Registration%20Policy%20-%20English_2017.pdf |
o Ensure all Education Authorities are registered o Provide clear direction on the standards required for registration including levels at which they are registered to offer education.
o Provide clear processes and procedures for registering new school o Provide information on the process of cancelling a school’s registration o Provide direction on the process of transferring a school from one education authority to another o Provide direction on the process for changing the name of a registered school. | Financial inclusion | Education for women and girls | Vanuatu | https://docs-lawep.s3.us-east-2.amazonaws.com/1696577178102.pdf | https://education.gov.vu/docs/policies/Education%20Authority%20and%20School%20Registration%20Policy%20-%20English_2017.pdf |
o Provide up to date information on registration fees and the process to pay them.
o Ensure all registered schools understand support services in MoET that they can access to support their service delivery o Provide demographic analysis to relevant officers within the Ministry regarding rationalisation of existing school and need for new schools.
o To assist education authorities, provinces and schools in applying this policy to develop quality schools.
11. | Financial inclusion | Education for women and girls | Vanuatu | https://docs-lawep.s3.us-east-2.amazonaws.com/1696577178102.pdf | https://education.gov.vu/docs/policies/Education%20Authority%20and%20School%20Registration%20Policy%20-%20English_2017.pdf |
11.
SCHOOL REGISTRATION COMMITTEE 11.1 Role/Responsibilities of the Committee The roles and responsibilities of the committee are as follows: o Apply the school registration policy.
o Recommend applications for school registration and the establishment of an Education Authority.
o Approve transfer of registration from one authority to another.
o Determine on applications (even initiate) the cancellation of school registration.
o Revise standards for school and Education Authority registration. | Financial inclusion | Education for women and girls | Vanuatu | https://docs-lawep.s3.us-east-2.amazonaws.com/1696577178102.pdf | https://education.gov.vu/docs/policies/Education%20Authority%20and%20School%20Registration%20Policy%20-%20English_2017.pdf |
11.2 Membership of the School Registration Committee The membership and management details of the School Registration Committee are: 11.2.1 The Committee The Committee is comprised of nine (9) members: o Chairperson – Director PPD o Vice Chairman –PEO/ PPD o Facilities - PEO o Curriculum - PEO Page 9 of 24 Education Authority & School Registration Policy Final Version 5.4 o Examinations - PEO o Education Services - PEO o Administration and Finance - PEO o Quality Assurance - PEO o First Political Adviser to the Minister * ECCE representative to be invited when early childhood and/or care facilities are under discussion. | Financial inclusion | Education for women and girls | Vanuatu | https://docs-lawep.s3.us-east-2.amazonaws.com/1696577178102.pdf | https://education.gov.vu/docs/policies/Education%20Authority%20and%20School%20Registration%20Policy%20-%20English_2017.pdf |
** Members can delegate their attendance to other members of their work unit to ensure a quorum *** All resolution from the registration committee in matters related to registration must be presented to the Senior Management before the final endorsement by the Director General or the Minister.
11.2.2 Management of the Committee An officer from PPD is to be appointed as executive officer to the committee. | Financial inclusion | Education for women and girls | Vanuatu | https://docs-lawep.s3.us-east-2.amazonaws.com/1696577178102.pdf | https://education.gov.vu/docs/policies/Education%20Authority%20and%20School%20Registration%20Policy%20-%20English_2017.pdf |
Their role is to: o Convene the meeting(s) – date and venue o Prepare and circulate papers o Brief the Chair re issues arising before the meeting including the assessment of: case for deregistration application for the establishment of a school application for change of Education Authority application for change of name to a school application to change school structure o Take minutes.
o Prepare recommendation(s) for Director General to submit to the Minister for signing. | Financial inclusion | Education for women and girls | Vanuatu | https://docs-lawep.s3.us-east-2.amazonaws.com/1696577178102.pdf | https://education.gov.vu/docs/policies/Education%20Authority%20and%20School%20Registration%20Policy%20-%20English_2017.pdf |
o Circulate minutes and communicate to various people re outcomes.
A quorum is 5 and must include either the Chair or Vice Chair.
The executive officer can deputise for any one of the other members.
The Minister must be informed of any newly registered or de-registered school.
The Executive Officer shall inform all relevant Units within the Ministry (Facilities, Curriculum, Examinations, Human Resource Development, Education Services and the Province). | Financial inclusion | Education for women and girls | Vanuatu | https://docs-lawep.s3.us-east-2.amazonaws.com/1696577178102.pdf | https://education.gov.vu/docs/policies/Education%20Authority%20and%20School%20Registration%20Policy%20-%20English_2017.pdf |
It should be entered in Open VEMIS as ‘being established’.
11.2.3 Management of the Register of Schools The School Registration Committee oversees the school register which is kept by a designated officer in PPU.
The Committee must provide the Director General with a report and copy of the register in February of each year. | Financial inclusion | Education for women and girls | Vanuatu | https://docs-lawep.s3.us-east-2.amazonaws.com/1696577178102.pdf | https://education.gov.vu/docs/policies/Education%20Authority%20and%20School%20Registration%20Policy%20-%20English_2017.pdf |
Page 10 of 24 Education Authority & School Registration Policy Final Version 5.4 While the register is a public document, any person or authority applying to access the register, must apply in writing, with payment to the Director, PPU.
Costs are 10,000 vatu for a copy of the whole register or 5,000 vatu for any part of the register (as per Education Regulation, Order No 44, 2005) 12. | Financial inclusion | Education for women and girls | Vanuatu | https://docs-lawep.s3.us-east-2.amazonaws.com/1696577178102.pdf | https://education.gov.vu/docs/policies/Education%20Authority%20and%20School%20Registration%20Policy%20-%20English_2017.pdf |
REGISTRATION OF AN EDUCATION AUTHORITY Any organisation wishing to establish a school must register as an Education Authority.
Once registered, it can apply to register more than one school under its authority.
A Register of Authorities is maintained by the PPD.
Education Authorities must adhere to all aspects of the Education Act No.
9 (2014) and relevant policies and procedures of the Ministry. | Financial inclusion | Education for women and girls | Vanuatu | https://docs-lawep.s3.us-east-2.amazonaws.com/1696577178102.pdf | https://education.gov.vu/docs/policies/Education%20Authority%20and%20School%20Registration%20Policy%20-%20English_2017.pdf |
Memorandum of Understanding (MOU): A MOU will be signed by both a representative of the Education Authority and the Ministry of Education (Director General).
The signing of this MOU signifies registration of the Authority.
The MOU will specify the standards/criteria that the school requires to operate.
This is a new process put in place to guide and inform all authorities beforehand of the requirements of registering and operating a school. | Financial inclusion | Education for women and girls | Vanuatu | https://docs-lawep.s3.us-east-2.amazonaws.com/1696577178102.pdf | https://education.gov.vu/docs/policies/Education%20Authority%20and%20School%20Registration%20Policy%20-%20English_2017.pdf |
All Education Authorities (except Provincial Boards) must have a current MOU. | Financial inclusion | Education for women and girls | Vanuatu | https://docs-lawep.s3.us-east-2.amazonaws.com/1696577178102.pdf | https://education.gov.vu/docs/policies/Education%20Authority%20and%20School%20Registration%20Policy%20-%20English_2017.pdf |
Figure 1: Process for Registering an Education Authority Page 11 of 24 Education Authority & School Registration Policy Final Version 5.4 12.1 Funding of the Education Authorities Existing Education Authorities (Government Assisted): All current agreements are valid on implementation of this policy but the Ministry will be reviewing the Memorandums of Understanding between the Ministry and Authorities with a view to improving agreement, the relationship and delivery of education. | Financial inclusion | Education for women and girls | Vanuatu | https://docs-lawep.s3.us-east-2.amazonaws.com/1696577178102.pdf | https://education.gov.vu/docs/policies/Education%20Authority%20and%20School%20Registration%20Policy%20-%20English_2017.pdf |
This is reflected in the development of a standardised MOU format and content in 2017.
A new process of determining an authority to be assisted will be developed along with the process of authority taking over a school from another authority.
New Authorities that wish to enter into an agreement with the government for assistance will be managed through the above process.
The PPD will administer the establishment of MOU’s to support the DG and the Minister. | Financial inclusion | Education for women and girls | Vanuatu | https://docs-lawep.s3.us-east-2.amazonaws.com/1696577178102.pdf | https://education.gov.vu/docs/policies/Education%20Authority%20and%20School%20Registration%20Policy%20-%20English_2017.pdf |
All documentation regarding registration of an EA and the MOU will be stored by PPD.
Fees are set by regulation and available on request from PDD.
If an Authority wishes to cease operating, i.e.
cancel their registration, they must inform the Director, PPU, in writing stating the reasons, including implications for school registered under their authority. | Financial inclusion | Education for women and girls | Vanuatu | https://docs-lawep.s3.us-east-2.amazonaws.com/1696577178102.pdf | https://education.gov.vu/docs/policies/Education%20Authority%20and%20School%20Registration%20Policy%20-%20English_2017.pdf |
Page 12 of 24 Education Authority & School Registration Policy Final Version 5.4 13 REGISTRATION OF A NEW SCHOOL 13.1 Standards required for a new school The standards which are expected to be met are set out in Part 3 (Section 15) of the Education Act and Minimum School Standards.
These are the standards devised for Primary Schools and are applied in this context to Secondary Schools. | Financial inclusion | Education for women and girls | Vanuatu | https://docs-lawep.s3.us-east-2.amazonaws.com/1696577178102.pdf | https://education.gov.vu/docs/policies/Education%20Authority%20and%20School%20Registration%20Policy%20-%20English_2017.pdf |
In addition to the Act and these standards, those applying for registration, must meet specific infrastructure, curriculum, examination, timetabling, school structure and governance requirements set out in relevant current policy documents.
All schools must actively acknowledge and promote Vanuatu culture and Christian principles in their teaching and the school organisation.
13.2 Process for Registering a New School Registering a school is a three step process: 1.
Application to establish a school 2. | Financial inclusion | Education for women and girls | Vanuatu | https://docs-lawep.s3.us-east-2.amazonaws.com/1696577178102.pdf | https://education.gov.vu/docs/policies/Education%20Authority%20and%20School%20Registration%20Policy%20-%20English_2017.pdf |
Application to establish a school 2.
Establishing the school 3. | Financial inclusion | Education for women and girls | Vanuatu | https://docs-lawep.s3.us-east-2.amazonaws.com/1696577178102.pdf | https://education.gov.vu/docs/policies/Education%20Authority%20and%20School%20Registration%20Policy%20-%20English_2017.pdf |
Certification on compliance (Registration) Figure 2: Process for Registering a School 13.3 Role of the Provincial Education Board The Board is responsible for: o Advising EA’s on the process to register a school and the standards required o Receive applications and assess the viability of a proposed new school Page 13 of 24 Education Authority & School Registration Policy Final Version 5.4 o Make recommendations to the School Registration Committee once they are satisfied all requirements have been met. | Financial inclusion | Education for women and girls | Vanuatu | https://docs-lawep.s3.us-east-2.amazonaws.com/1696577178102.pdf | https://education.gov.vu/docs/policies/Education%20Authority%20and%20School%20Registration%20Policy%20-%20English_2017.pdf |
o Monitor the establishment of the school once approval has been granted 13.4 Application to establish a school Before establishing a school either completely new school or relocation of an existing, a proposal (including application fee – government schools exempt) must be submitted and approved by the Director General of Education and Training through the relevant Province who will forward the application to the PPD for submission to the Registration Committee. | Financial inclusion | Education for women and girls | Vanuatu | https://docs-lawep.s3.us-east-2.amazonaws.com/1696577178102.pdf | https://education.gov.vu/docs/policies/Education%20Authority%20and%20School%20Registration%20Policy%20-%20English_2017.pdf |
No physical work on the school should be undertaken before receiving written approval to establish a school.
If the application is made by an Authority not already registered, it can submit an application for Registration of the Authority at the same time it submits the application to establish a school. | Financial inclusion | Education for women and girls | Vanuatu | https://docs-lawep.s3.us-east-2.amazonaws.com/1696577178102.pdf | https://education.gov.vu/docs/policies/Education%20Authority%20and%20School%20Registration%20Policy%20-%20English_2017.pdf |
If the Application is made by the Provincial Education Board (PEB) on behalf of the Province as an EA, the application must be made on the standard form (Application to Register a School), justifying the establishment of the school, understanding their responsibilities and obligations under the Education Act 2014.
The Director General of Education, on receiving the recommendation from the Registration Committee, must consult with the Minister before informing the EA and Schools of the decision. | Financial inclusion | Education for women and girls | Vanuatu | https://docs-lawep.s3.us-east-2.amazonaws.com/1696577178102.pdf | https://education.gov.vu/docs/policies/Education%20Authority%20and%20School%20Registration%20Policy%20-%20English_2017.pdf |
Once approval to establish a school is received in writing, signed by the Director General, the Authority can begin to establish the school.
13.5 Establishing the School It is expected that the Authority liaise with the local governing bodies, the provincial governing body and relevant national education directorates to ensure it meets the required standards. | Financial inclusion | Education for women and girls | Vanuatu | https://docs-lawep.s3.us-east-2.amazonaws.com/1696577178102.pdf | https://education.gov.vu/docs/policies/Education%20Authority%20and%20School%20Registration%20Policy%20-%20English_2017.pdf |
These areas include: o Safe Site location from Disaster Zones o Land ownership (secured land lease agreement) o Physical structures o Human Resources o Teaching Resources including curriculum material o Management structure and systems o Policies o Boarding facilities and support The school must be established according to the approved application and any other parameters or constraints indicated.
Only applications from a registered EA will be considered. | Financial inclusion | Education for women and girls | Vanuatu | https://docs-lawep.s3.us-east-2.amazonaws.com/1696577178102.pdf | https://education.gov.vu/docs/policies/Education%20Authority%20and%20School%20Registration%20Policy%20-%20English_2017.pdf |
Page 14 of 24 Education Authority & School Registration Policy Final Version 5.4 13.6 Registration/ Certification Upon completion, the school will be issued with provisional registration by the Provincial Education Officer.
The provisional registration is valid for 12 months during which time the Education Authority must inform the PPU it is operating and requiring formal assessment for full and unconditional registration. | Financial inclusion | Education for women and girls | Vanuatu | https://docs-lawep.s3.us-east-2.amazonaws.com/1696577178102.pdf | https://education.gov.vu/docs/policies/Education%20Authority%20and%20School%20Registration%20Policy%20-%20English_2017.pdf |
Assessment of the school for full registration is performed by the Inspector and Provincial Education Officer.
They assess compliance against standards and write a report with recommendations for consideration by the School Registration Committee.
It is possible to extend provisional registration if it is deemed there are certain deficits in the school which need to be remedied. | Financial inclusion | Education for women and girls | Vanuatu | https://docs-lawep.s3.us-east-2.amazonaws.com/1696577178102.pdf | https://education.gov.vu/docs/policies/Education%20Authority%20and%20School%20Registration%20Policy%20-%20English_2017.pdf |
A report on the assessment for unconditional registration is submitted to the Registration Committee (via PPU Executive Officer) and if accepted, full registration will be granted.
The Education Authority will be notified and a full unconditional certificate of registration issued.
A registered school must display their Certificate of Registration in a public place in the School. | Financial inclusion | Education for women and girls | Vanuatu | https://docs-lawep.s3.us-east-2.amazonaws.com/1696577178102.pdf | https://education.gov.vu/docs/policies/Education%20Authority%20and%20School%20Registration%20Policy%20-%20English_2017.pdf |