Use this form to request approval to pay VRS benefits to cases involving bump severance: to be completed by department A with information provided by department B regarding employee B For cases not involving bump severance a separate form is available at Department A Dept/Faculty/UAS section which is closing a post (Department A) Division Employee who has been offered VRS benefits but who will to move to employee B’s post (Employee A) Dept contact for questions about the application Department B Dept/Faculty/UAS section employing employee B who will voluntarily resign to create a vacancy into employee A will move (Department B) Division Employee wishing to voluntarily resign on enhanced terms (Employee B) Dept contact for questions about the application Section 1: Details of the Voluntary Leaver (employee B) Full name Employee no. Job title Start of continuous service with the University of Oxford Proposed date of resignation Annual basic salary (at proposed date of resignation) £ Grade and scale point Date of birth Age at proposed date of resignation VRS lump sum £ If individual wishes to waive any sum over £30,000 in exchange for additional pension benefits, give details Pension scheme member? Yes/No If Yes, which scheme? USS? MEP cost (if applicable) £ ( attach from the Pensions team ) OSPS? Other scheme? Give details:
New costs and posts 3. Give details of any posts which would be upgraded or where there would be a change in hours resulting from the post closure(s) identified above Job title Name of postholder or ‘vacancy’ Current post Revised post Post Grade 100% FTE salary cost* Post % FTE Cost pro rata to FTE (A) Possible upgrade to Possible new % FTE Likely date of effect (DD/MM/YY) New cost pro rata to FTE (B) Extra costs for regrades/change in hours (B) - (A) 1 G. £ % £ G. % £ £ 2 G. £ % £ G. % £ £ Total * Actual gross salary plus on-costs if filled, use penultimate point of basic grade scale if vacant, current year costs 4. Give details of any new posts which would be needed as a result of the post closure(s) identified above Post Likely grade Job Likely date of effect 100% FTE salary cost** Post % FTE Extra cost pro rata to FTE for new post(s) 1 £ % £ 2 £ % £ 3 Total **use penultimate point of basic grade scale, current year costs
Declaration by Head of Department A I confirm that the proposed bump severance arrangement described above, and resultant post closure: will be consistent with the operational needs and future plans of the University; and will result in savings which will contribute to the ability of the relevant unit to keep within its budget. Signed Head of Department/Chairman of Faculty Board/Head of UAS Section) Date Signed Divisional Secretary for departments in academic divisions or GLAM OR Katharine Thomas, HR Team leader For UAS Sections Date Declaration by Head of Department B I confirm that: the offer of resignation by the employee named above (employee B) will be entirely voluntary; arrangements for this employee to leave were not at an advanced stage before 24 October 2016; and my department has agreed to appoint employee A, named above, to the post vacated by employee B Signed Head of Department/Chairman of Faculty Board /Head of UAS Section Date Supporting evidence attached: Print-out from online VRS calculator confirming costs (if relevant) MEP quote from Pensions Copy of current contract of employment Organisation chart(s) for Department A showing structure before and after the post closure and indicating any reorganisation or restructuring of other posts