• To develop and provide to you contest material for the five defined age groups and five contest categories that make up The Challenge, including an uncontracted version at the Apprentice level, and to produce and distribute enough brailled copies and recorded passages of the contests in time for your regional event. • To provide electronic/web-based templates for support materials needed to run The Challenge, including electronic scoring sheets, instructional materials and permission forms. • To provide limited quantities of customized marketing postcards, plus electronic artwork for you to produce your own Challenge signage, marketing materials and T-shirts, subject to availability. • To braille marketing postcards, free of charge, if they are provided within the enclosed timeline for production, subject to availability. • To provide prizes from national sponsors that you may distribute to your winners to encourage regional participation, subject to availability. Your Roles and Responsibilities: You agree: • That the term of this Agreement shall continue for succeeding years and that either party may terminate this Agreement upon written notice to the other. However, nothing in this Agreement shall obligate BIA to hold a Challenge finals competition or otherwise produce Challenge contest materials. • Not to infringe, misappropriate or otherwise use BIA’s registered trademarks and/or Challenge logo, identified above, in any manner except as specifically permitted in this Agreement. • Except as otherwise provided herein, not to copy, reproduce or distribute The Braille Challenge Official Handbook (“Handbook”) or any other support, marketing, contest or other written materials provided by BIA relating to The Challenge without the express written consent of BIA.
• To maintain an image for The Challenge consistent with specific graphic standards developed by Braille Institute to keep the brand integrity of The Braille Challenge intact. • That although basic Challenge artwork may be altered for your region’s theme, all artwork for postcards, forms, T-shirts, etc. which has been designed locally must be approved by BIA before production. • That the Challenge logo CANNOT be altered in any way, and must be present on ALL print and electronic materials, including organizational websites. • That any reference to your regional event on any printed or electronic material, including posters, flyers, press releases, emails, event programs and website pages, will identify it as a regional event of “The Braille Challenge, ‘a national program of Braille Institute.’” • To follow contest timelines, rules and procedures as defined in the Handbook so as to maintain the integrity of The Challenge. • To maintain the strictest confidentiality of all Challenge contest materials until The Challenge finals have concluded as specified in the Handbook. • That in the event of willful misconduct, BIA may take appropriate action such as refusing to provide contest material to you or electing not to seat a finalist from your regional event at the Challenge finals in Los Angeles. • To use only BIA-created Challenge contest materials for your regional event and strictly follow the guidelines for proctoring the contest. Regionally created contests are considered supplemental, and are not eligible for Challenge Finals consideration. Answer documents may be duplicated, but not altered, including creating sim-braille versions. You may design your own contest to meet the needs of students locally, and may award prizes for local contests, but those students shall not be eligible to participate as Challenge finalists. • To staff your regional event, coordinate with your own local teachers and transcribers, provide your own equipment and facility and submit all contests including those only partially completed along with contestant contact information to BIA.
SAMPLE VOLUNTEER PROCTOR ASSIGNMENT WORKSHEET Apprentice Freshman Sophomore Jr. Varsity Varsity Session 1 ___________ ___________ Spelling ___________ ___________ Reading Comp ___________ ___________ Reading Comp ___________ ___________ Speed&Accur ___________ ___________ Proofreading Session 2 ___________ ___________ Proofreading ___________ ___________ Spelling ___________ ___________ Proofreading ___________ ___________ Graphs ___________ ___________ Session 3 ___________ ___________ Reading Comp ___________ ___________ Proofreading ___________ ___________ ___________ ___________ Proofreading ___________ ___________ Reading Comp Session 4 ___________ ___________ Graphs ___________ ___________ Reading Comp ___________ ___________ Graphs
Following are materials to assist you in tracking prizes and giveaways: • Sample Prizes and Giveaways Matrix • Sample Prize Solicitation Letter Be sure to check with Braille Institute regarding regional prizes. Each year different vendors contact Braille Institute to offer prizes that we can make available to Regional Challenge Coordinators free of charge. Coordinators will be sent gift certificates that contestants redeem directly with the vendors. Prizes may be used for any category of contestant you choose, including students taking “rookie’ or below grade level contests. • All prizes forwarded by Braille Institute must be acknowledged in all Regional Challenge marketing materials, including: • Announcements (newsletter, media) • Programs • On agency Web site (including link back to sponsor’s home page) • Challenge-related email correspondence SAMPLE PRIZES/GIVEAWAYS (suggested prizes you can acquire locally for your Regional Challenge) GROUP RAFFLE #1 RAFFLE #2 RAFFLE #3 THIRD PRIZE SECOND FIRST PRIZE Apprentice $25 Gift Certificate Braille Card Game Braille Board Game Braille Board Game Amusement Park Tickets plus $25 Keyboard plus $50 Gift Certificate Freshman $25 Gift Certificate Braille Card Game Braille Board Game Braille Board Game Amusement Park Tickets plus $25 Keyboard plus $50 Gift Certificate
Sophomore $25 Gift Certificate Braille Card Game $30 Movie Passes Braille Board Game Amusement Park Tickets plus $50 Keyboard plus $100 Gift Certificate Junior Varsity $25 Gift Certificate Braille Card Game $30 Movie Passes Braille Board Game Amusement Park Tickets plus $100 iPad Mini plus $150 Gift Certificate Varsity $25 Gift Certificate Braille Card Game $30 Movie Passes Braille Game Amusement Park Tickets plus $100 iPad Mini plus $200 Gift Certificate Sample Solicitation Letter (date) [Insert Organization Logo Address, etc.] The BRAILLE CHALLENGE®, a very special competition that motivates blind students to improve their braille reading and writing literacy skills, will be hosted by______________________on_________________________ at the__________________________________in____________________ We are seeking your support of this important event through the donation of ___________________________________. Your donation will serve as prizes to be awarded to local winners in the preliminary round of this contest. Categories