The following are mandatory requirements for this proposal. Offerors not meeting these requirements may be eliminated from the evaluation process. Successful Implementation Offeror has successfully implemented an EHR system within a secure setting (examples federal, state prison, local jail, etc.). Provide supporting documentation, including the types of facilities, locations served, number of patients / users, etc. Also include contact information for key individuals that can serve as a reference. The Offeror is encouraged to provide multiple instances for this requirement. Provide the appropriate form from Attachment Seven. Certification The CMS Medicare and Medicaid EHR Incentive Programs provides meaningful use criteria which establishes the requirements for providers to show they are using Certified EHR Technology (CEHRT) in ways that can be measured significantly in quality and quantity. The ODRC EHR must be certified to enable interoperability with other health care providers’ EHR technology, and the ODRC also believes it is critical for an EHR to be federally compliant with this standard as a show of commitment to quality healthcare. Therefore, provide supporting documentation that demonstrates Offeror certification as described in each point below: The EHR technology proposed by the Offeror must be in accordance with the definition provided in 45 CFR Part 170.102 required for Stage 1 and Stage 2 of meaningful use in calendar year 2014 and subsequent years. If the Offeror’s CEHRT or any third-party CEHRT proposed by the Offeror is presently only certified for the 2011 Edition EHR certification criteria, Offeror must provide proof that certification to the 2014 Edition certification criteria is in progress, the date certification will be completed, and affirmation in writing the upgrade to the 2014 Edition of its proposed products is included in its cost proposal (i.e., there will be no additional costs to the ODRC for the upgrade beyond what is included in the cost proposal). Offeror must provide a list of the EHR technology products proposed, including product name, product version, and the Certified Health IT Product List (CHPL) Product number, so the Department can verify Offeror’s response. Offeror must agree to maintain certification of its products at the levels required for provider participation in the Medicare and Medicaid EHR Incentive Programs. Provide the appropriate form from Attachment Seven. ODRC Ownership of EHR Data
“Support” means that the party has the duty and responsibility to provide ancillary support or assistance which may be necessary to enable the party providing the “Perform” task to complete that task unless otherwise provided for by the parties. Key Tasks State Contractor INITIATE Work Plan: Project & Implementation Management - Conduct Project meeting Support Perform Staffing Plan: Confirm dedicated staff and onboard resources Support Perform Identify ODRC stakeholders and manage expectations Perform Support Create and maintain a Communication plan Perform Perform ANALYZE Work Plan: Project & Implementation Management Plan - Create a Work Breakdown Structure (WBS) Support Perform Work Plan: Project & Implementation Management Plan - Review Deliverables, manage ODRC / Contractor approvals Support Perform Work Plan: Project & Implementation Management Plan - Create/Maintain project plan, prepare & conduct project meetings, create project status reports Support Perform Work Plan: Project & Implementation Management Plan - Determine viability or need of customizations Perform Perform DESIGN Work Plan: Design Configuration Support Perform Work Plan: Design Interface replication with Contractor EHR Support Perform Work Plan: Network Infrastructure needed for hosting model Support Perform Monitor & report schedule / scope changes; obtain ODRC approval Support Perform Work Plan: Configuration Completion including interface structure Support Perform Training Plan: Development of training plan and all associated training materials based on configuration build Support Perform TEST Work Plan: Testing & Quality Assurance Design Support Perform Work Plan: Testing & Quality Assurance Interface Structure Support Perform DEPLOY Work Plan: Data Migration from existing EHR to Contractor EHR Support Perform Training Plan: Training Support to achieve implementation before 7/1/19 Support Perform Work Plan: Production Deployment & Implementation before 7/1/19 Support Perform RUN Ensure optimal performance of EHR post-implementation Perform Perform ODRC Staff Commitment to the Project: ODRC Program Manager - Provides oversight of all projects related to the ODRC Core System program and ensures the overall program are met. The ODRC Program Manager will be the single point of contact for contractual and project related matters. ODRC Technical Network / Infrastructure Lead – Provides guidance to ensure the solution meets any applicable ODRC and State OIT infrastructure requirements; works
Please describe in this table the level of effort required to implement all requirements in this section in the proposed EHR system Standard – little effort Configuration – medium effort Customization – significant effort Respond to this section here, incorporating all requirements and descriptions. Optometry Services Describe ability to document optometry services including any special templates or unique features. Describe any standard reporting capabilities for optometry care. Please describe in this table the level of effort required to implement all requirements in this section in the proposed EHR system Standard – little effort Configuration – medium effort Customization – significant effort Respond to this section here, incorporating all requirements and descriptions. Podiatry Services Describe ability to document podiatry services including any special templates or features unique to same. Describe any standard reporting capabilities for podiatry care. Please describe in this table the level of effort required to implement all requirements in this section in the proposed EHR system Standard – little effort Configuration – medium effort Customization – significant effort Respond to this section here, incorporating all requirements and descriptions. Physical Therapy Services Describe ability to document physical therapy services including any special templates or features unique to same. Describe any standard reporting capabilities for physical therapy care. Please describe in this table the level of effort required to implement all requirements in this section in the proposed EHR system