Appendix A – Improvement Plan No Improvement Opportunity Action Priority Responsibility Resource / External 2014/15 2015/16 2016/17 2017/18 Status Comments 1. Purchase & Implement remainder of Asset Management System Purchase Work Order and maintenance management software including configuration and training H Asset Management Coordinator External Identified for consideration in the 2015/16 budget process Purchase Predictive modelling software for remaining classes including training H Asset Management Coordinator External Identified for consideration in the 2015/16 budget process Integration with Pathway CRM H Management Coordinator External Identified for consideration in the 2015/16 budget process Mobile Functionality H Asset Management Coordinator External Identified for consideration in the 2015/16 budget process 2 Ensure asset data is kept regarding condition, creation / acquisition, maintenance, renewal, refurbishment Continue with data collection and mapping of infrastructure assets H Asset Management coordinator Internal Ongoing Has been an allocation in the operational budget for the last 5 years
and disposal of assets 3 Develop and maintain policies, plans and procedures related to asset management Review and implement Fixed Assets Policies & Procedures document H Financial Accountant Management coordinator Internal into Capitalisation and Revaluation Policy Develop Asset Handover Procedure including asset acquisition form H Asset Management coordinator Internal Review and update adopted Management Plans every three years M Asset Management Coordinator Internal / External $5,000 $5,000 $5,000 $5,000 Ongoing Four AM Plans – one done every year. Review & Update Asset Management Policy M Management Coordinator Internal Review & Update Asset Management Strategy M Asset Management Coordinator Internal
Develop service plans for services relevant to assets included in asset specific asset management plans H Service Managers Internal / External $5,000 Develop and implement Disposal Policy L Financial Accountant / Asset Management Coordinator Internal Develop and document a prioritisation system for forward planning of capital and major maintenance works L Coordinator Engineering Planning / Building Projects Coordinator Internal Incorporate costing into asset specific Asset Management Plans H Asset Management coordinator Internal Ongoing Incorporate lifecycle costing into all specific Business Cases for Capital Works projects M Capital Project Sponsors Internal Ongoing
4 Implement policies, plans and procedures related to asset management Review Asset Management Plan improvement plans annually and report progress to Executive M Asset Management Coordinator Internal Ongoing Review Asset Management Strategy improvement plan annually and report progress to Executive M Asset Management Coordinator Internal 5 Minimise Council’s exposure to risk due to asset failures Review management roles and responsibilities utilising the Asset Responsibility Matrix H Asset Management Committee Internal 2 years unless major changes have occurred Develop risk management processes H Risk Management Coordinator Internal In conjunction with relevant managers Develop Infrastructure Risk Register M Risk Management Coordinator Internal 6 Undertake regular condition assessment surveys of all asset Road Condition Survey – including footpaths, kerb & channel, roads & paths in reserves H Management coordinator External Ongoing Tri- annually – costs spread over 3 years