Supplement 1a POD Operations/Activation Checklist POD Site: Incident: 1 & 2 ARE NOT THE RESPONSIBILITY OF THE LOCAL EMD OR POD MANAGEMENT. THEY ARE INCLUDED HERE TO GIVE AN OVERVIEW OF THE STEPS LEADING UP TO THE NOTIFICATION TO ACTIVATE A POINT OF DISPENSING. Phase 1: Situation Awareness Overarching Task: Monitor regional activity for unusual medical/public health activity Action Step Responsible Party/Title Date/Time Completed Initials 1. Provide Situational Awareness to Regional Coordinating Council (RCC) PHR Point of Contact 2: Situation Development Overarching Task: Develop Incident Action Plan Action Step Responsible Party/Title Date/Time Completed Initials 1. Activate PHR Point of Contact 2. Notify Hospitals MACE 3. Notify Political Leaders (select boards, mayors, etc) MACE 4. Establish Communications with ESF-8 (phone, email, webEOC) MACE 5. Determine need for additional assets (State, Federal, SNS, etc) MACE 6. Determine which POD Sites will be activated MACE & ESF-8 7. Determine need of Closed POD’s MACE 8. Develop and disseminate Incident Action Plan (to include deactivation plan) MACE
Phase 3: Activation Overarching Task: Prepare to open POD site Action Step Responsible Date/Time Completed Initials 1. POD manager contacted MACE 2. Receive authorization to open ESF-8 3. Initiate Call-Down list Supplement 1 4. Verify Facilities Set-up Team has been contacted Supplement 1 5. Arrange for cancellation of previously scheduled activities in facility. 6. Initiates Event Log ICS214 7. Notify POD staff partner organizations (ems/fire/police/vna/mrc, et 8. POD Safety & Security Plan initiated, Supplement 1 9. POD Traffic & Parking Plan initiated, Supplement 1 10. Set up POD using Clinic Flow Plan Supplement 1 11. Establish Communications with MACE. 12. Public Information Officer assigned to work with MACE 13. Determine throughput number to identify staffing needs. Supplement 2 14. Prepare staffing charts based on needs. Supplement 2 15. Initiate Call-Down list of pre- registered staff 16. Initiate call to Volunteer Organizations to fill additional Staffing needs. Supplement 2 17. Ensure all badging equipment and supplies are available to properly badge all staff
Establishment of sufficient number of law enforcement officer assignments: If Backup is needed, the security officer on duty will make a request for back up to the POD Manager. The POD Manager will forward the request on to the Operations Section Chief who will forward the request onto the MACE Manager. The region will be scanned for backup personnel. If backup personnel are not available in the region, the request will be sent to the state. Security Breach Notification of a security breach will be issued via radio communication. Entry into the vaccination/dispensing area will be terminated until the security risk is evaluated or eliminated, at which point, the POD will resume normal operations. If a chargeable offense has occurred, the individual will be detained and removed to either the Berlin Police Department or the Coös County Sheriff’s Department. The Sheriff’s department will transport and detain the offender if signs of infection are present. Evacuation Plan In the event that an evacuation of the POD location is necessary, citizens and staff will exit the facility using the evacuation plans in place for the facility. Supplement 1h - Traffic & Parking Plan Parking Plan One-way traffic will enter the school on and exit one-way on Clients will park in the main parking lot. Staff will park in the back parking lot. Traffic Plan The Berlin Police Department will be responsible for determining, establishing and enforcing traffic patterns to assure an orderly and efficient flow of clients into and out of the POD site.
INCIDENT OBJECTIVES INCIDENT NAME DATE PREPARED TIME PREPARED OPERATIONAL PERIOD DESCRIPTION OF HEALTH THREAT DESCRIPTION OF CONTROL MEASURE(S) GENERAL CONTROL OBJECTIVES FOR THE INCIDENT (INCLUDE ALTERNATIVES) ESTIMATED THROUGHPUT RATE ____________________ estimated # affected ____________________ minus # served in closed PODs ____________________ equals estimated POD clients ____________________ estimated POD clients ____________________ divided by operational period (hrs) ____________________ equals hourly throughput ____________________ hourly throughput ____________________ divided by 60 ____________________ equals throughput per minute PREPARED BY (PLANNING SECTION APPROVED BY (INCIDENT COMMANDER) ICS Form for POD (06/2011) Bethlehem POD & Pod site floor plan Littleton POD Littleton High School POD Site Plan I
Point of Contact Additional Phone Number Retired and Senior Volunteer Program (RSVP) (603) 357-6893 Name Primary Phone Number Kathy Baird Email: of Contact Additional Phone Number: (603) 357-4400 NH Disaster Behavioral Health Response Team (DBHRT) (800) 852-3792 or (603) 419-0074 Name Primary Phone Numbers Email: Paul Deignan or Mark Lindberg (603) 566-3523 or (603) 271-4462 Point of Contact Additional Phone Numbers Email: Disaster Medical Assistance Team (DMAT)-NH-1 (603) 653-1726 or (603) 520-5958 or (202) 573-1085 Name Primary Phone Numbers Dr. Robert Gougelet or Joshua Frances (207) 504-0141 Point of Contact Additional Phone Number Email: Emergency System for Advance Registration of Volunteer Health Professionals (ESAR-VHP) & State MRC (603) 271-0840 Name Primary Phone Number Curtis Metzger Email: (603) 419-0092 Point of Contact Additional Phone Number Medical Reserve Corps (NNHMRC) (603) 259-3700 Name Primary Phone Numbers Rebecca Bowers or Amy Holmes Point of Contact Additional Phone Number Email: NH Voluntary Organizations Active in Disaster (NHVOAD) (603) 271-7205 Name Primary Phone Number Email: Lind (207) 441-4618 Point of Contact Additional Number MMRS (Metropolitan Medical Response System) – Activated through ICC or HSEM (603) 271-7523 (ICC) or (800) 852-3792 (HSEM) Name Primary Numbers Steve Fecteau or Alan MacRae Email: (603) 653-1726 or (603) 727-2519 of Contact Additional Phone Numbers Supplement 3a Response Clinic Site Assessment
Volunteer Training Curriculum Version 1.0 October 2008 Department of Safety, Homeland Security and Emergency Management & Department of Health & Services & Volunteer NH! Acknowledgements The NH Curriculum Committee gratefully acknowledges the support of the following individuals and organizations: Department of Safety-Homeland Security and Emergency Management (AmeriCorps Vista) Amy Moutenant (AmeriCorps Department of Health and Human Services Karen Donoghue Greater All Health Hazard Region [Now the Capital Area Public Health Network] Greater All Health Hazard Region [Now the Greater Monadnock Public Health Network] Eileen Fernandes Greater All Health Hazard Region [Now the Greater Public Health Network] Kerran Vigroux Greater All Health Hazard Region [Now the Greater Monadnock Public Health Network] Jim Hicks Department of Safety Fire Standards and Training Robert Pragoff Volunteer NH!