Programmes 2016-17 These objectives will be delivered through the following programmes Programme Accountable Support Objective 1 Objective 2 Objective 3 Objective 4 Objective 5 Objective 6 Objective 7 Communications Director Members Chair Y Y Social Events Director Young Members Chair Y Y Y Y Sports Sports Chair Y Y Y Y Arts & Activities A&A Chair Y Y Y Y Y Careers Support Careers Careers Fellow Y Y Y Y Y Strategic Plan 2014-19
The 5-year Strategic Plan and Financial Plan were approved in 2014. The increases in Club membership subscriptions have made the Strategic Plan affordable. This Annual Plan and Budget covers the period from August 2016 to July 2017 and is the third year of the revised Strategic Plan The format and content are therefore based on the Strategic Plan. PRIORITIES FOR 2016/2017 General Over the past year the Club has delivered effectively against its communications, events and sports programmes. Its careers programme continues to evolve with the appointment of a Careers Fellow. Arts and Activities are achieving additional focus, and the Club has acquired an IT solution to improve communication to and between members. Events The Club will seek to improve the quality and attendance at its three drinks receptions (the City, Birmingham and Shrewsbury) and aim for increased numbers at OS Day. Henley, the Birmingham Dinner, and the Young Members’ London party will also remain part of its core programme. It will steadily build up the number of its regional, university and overseas representatives and provide administrative support for any smaller scale events there. It will also seek to organise themed events involving Salopian connections and, where possible, involve the SSPA on a reciprocal basis. Sport We continue the established programme of sporting events and seek to develop more women’s sport as former female pupils graduate from university. We shall encourage current Salopian sports men and women to join OS sports clubs by a combination of house visits, closer liaison between sports staff and their OS counterparts, and timely reminders to year group cohorts as they graduate and enter the workplace. Arts and Activities Arts and Activities are acquiring an additional to develop a programme of events, some in conjunction with the School, during 2016-2017. Careers
The appointment of a Careers Fellow, her involvement at all levels within the School, and the development of professional interest groups has resulted in the Club acquiring significant additional standing within the School and OS community. The Club will seek to involve more Old Salopians and parents in providing careers advice to Salopians of all ages. Communications A successful outcome has been reached in acquiring an IT solution to members access to services via a members’ area, with an initial pilot scheme planned for the Young OS Committee. Administration A part time administrative assistant to keep the database up to date will continue to be needed for 2016/2017. COMMUNICATIONS PROGRAMME 2016-17
Parents Magazine As above As above As above Website As above As above As above Briefings Annual letter explaining benefits and activities to new parents with updated Club brochure Feedback from parents Club Office The School Awareness campaign Common Room briefings and Housemaster briefings, backed up by E-newsletter. Feedback from Headmaster and Senior Leadership Team. Club Office Council Briefing Delivered by Chairman and President at Council Meeting. Club Executive EVENTS PROGRAMME 2016-17 Category Event What we will do How measure success Resources and budget CORE EVENTS Old Salopian Day (1 Oct) Appropriate range of activities for those attending, targeting specific year groups Over 150 attendees Club Office and Sports Clubs £4,000 subsidy City Drinks (17 Nov) At the Travellers’ Club, Pall Mall Over 200 OS attendees with 50% under 40 £8,000 for venue hire, canapés and drinks Henley Regatta (July 2017) Saturday lunch and drinks for OS, parents and crews. Over 150 attendees Sabrina to organize £3,500 to cover food and wine Christmas Drinks – Shrewsbury (2 Dec) Drinks and canapés co-hosted with Foundation, Carol Service tickets to be offered Over 150 attendees £2k (shared with Foundation) = £1k Regional and themed events Yet to be finalised Two themed events, two events and one other regional event. 150+ aiming overall Club Office (Subsidies to be approved by Club Executive.) Overseas network events Overseas activities to be planned and managed locally. Set locally Provided locally Young Members events Young Members Social Events One event each year. At least 100 attendees Young Members Chair & Committee £2,000 subsidy
University Events Appoint reps at main Salopian universities and programme of gatherings at each location. Supported by member of staff. Programme to visit 5 locations each year on rolling basis in conjunction with the Careers Office. University Reps (to be appointed) £1,000 subsidy House events One house reunion per year On initiative from housemasters. Over 100 OS at each event Events run by Houses, with minor admin support from Office. £2,000 CAREERS PROGRAMME Annual Plan 2016-17 Introduction January 2016, the new Careers Fellow has focused on continuing to deliver the existing careers programme whilst maintaining and expanding the existing network of OS, parents and other professionals engaged in supporting the guidance offered to pupils past and present. The past four months have offered an opportunity to review, to some extent, the initiatives of the annual plan 2015-16 and an update is provided in the 5th column below. Any initiatives, new or existing, will need to be revisited with the eventual launch of Potentiality. Initiative Target Working Assumptions 2015-16 (KD) 2016-17 (CD) Measure of Success Resources and Budget Careers Committee Infrastructure Sufficient willing and able volunteers drawn from OS, parents and the Careers Fellow Chairman and Committee in place and overseeing delivery by Careers Fellow and relevant Club members Ongoing. Delivery of programme Careers Chair and Club Executive Database Infrastructure Raiser’s Edge database will transition to Potentiality, with its new Careers section; all existing data from RE will be merged to the new Potentiality site, with option for alumni to update information Alumni will be constantly updating their profiles with accurate professional content. New alumni will enter their HE information, creating the Salopian Club university groups. Volunteers for events, talks and advice will emerge through the profile input. Searching by professions will enable establishment of Potentiality-based groups administered by the Careers Fellow, which will replace the Professional Groups. These groups will then be encouraged to Potentiality not yet live. Raiser’s Edge still in use. Linkedin remains a better source of more active information about the professional status of OS and many volunteers have been recruited this way in the past 4 months to offer advice to current Salopians and other OS to attend the careers conference. Number of OS with profiles on Potentiality; number of OS volunteering to give careers advice or number of young OS in University groups; and all these numbers steadily increasing as Potentiality Combination of resource and Careers Fellow
network socially, providing mutual value as well as support to the School/Club. becomes established Potentiality Careers Profiles (to complement Salopian Club LinkedIn group) Old Salopians and Infrastructure Club Administrator to oversee; Careers Fellow currently uses LinkedIn for contacting OS as RE not up to date with business information Revised expectation since 2014 that Potentiality profiles will be more useful to the Careers Fellow and the Club than LinkedIn group as a resource for identifying potential speakers. New professional networking groups will emerge through the Potentiality profiles, will enable networking of OS via professional commonalities, and largely replace the Professional Groups for functionality. In the absence of Potentiality, the current Careers Fellow is establishing a growing network of OS to support careers through Linkedin and encouraging 6th form students to set up their own Linkedin profiles to facilitate their networking directly with OS. Linkedin has proved very useful in making and updating connections and booking OS speakers for the careers conference in June. Difficult to ascertain in relation to Potentiality; LinkedIn will be an independently useful resource to OS outside the Salopian community Admin resources of the Club Administrator Engagement of OS in the School’s and Club’s Careers Education Programme Old Salopians OS will continue to contribute expertise to the School’s and the Club’s Careers Education Programme Building on the L6 Careers Fair and the Lent Term Careers Talks to engage more OS in sharing their expertise with current pupils. Using Potentiality to increase the numbers of OS identified as willing to give advice and talks to current pupils and OS The network of OS willing to contribute to careers provision continues to grow and develop. This has been particularly effective this year in engaging younger OS to whom the current pupils can relate and who are enthusiastic (and encouraged by their employers), at an early stage in their careers, to share their experience. Number of profiles on Potentiality with useful careers content and signaled engagement Club Administrator and Careers Fellow University Groups Young Old Salopians OS at university will want to network with each other Potentiality will enable the identification of OS at universities and enable establishment of social/networking groups and events. The current Careers Fellow would like to progress, with or without Potentiality, the establishment of ‘cells’, focusing on a small number that are the most popular destinations 4 launch events held and by students. Potentiality, Club Administrator, Careers Fellow; possible small budget outlays to support initial attended
Also valuable to Dympna Nightingale in her HE advising to current pupils for Salopians: Manchester, Bristol, London and Oxford. These 4 have the greatest concentration of OS and coincidentally cover a wide geographical area. She would like to allocate time in the Michaelmas term, to visit Salopians in their first year at university to establish the groups with a launch event in each location to which OS students in neighbouring universities could also be invited. University Group events at discretion of Club Advice and mentoring for OS after Shrewsbury Old Salopians Careers Fellow in post, infrastructure targets achieved of access to and provision of advice, information and networks Profile input by OS to Potentiality to enable networking; continuing advice and guidance to OS by new Careers Fellow; university visits by Dympna Nightingale and the Careers Fellow In the 4 months Jan-Apr 2016, advice and guidance has been given to 12 OS (students, post-graduates and career-changers) who have contacted the Careers Fellow either directly or through the Club. Advice was given by phone and email and also 4 OS visited the Careers Fellow in person. The Careers Fellow regularly posts live job and internship opportunities on the Club Facebook page and this, combined with the development of university networks should lead to an increase in contact with OS in the future. Engagement by OS with Careers Fellow, and level of activity and usage of Potentiality Careers Fellow, Club Director, Careers Committee School’s Careers Current Salopians School continues to deliver the bespoke Careers Fully integrated bespoke Careers Education Programme has been running in 2014-15 from 3rd Form The CEIAG programme continues as before. Engagement levels of pupils, positive feedback from Careers Committee, Careers Fellow,
Chairman of the Arts Committee SPORTS PROGRAMME 2016-17 (see p.15 onwards, for individual Sports Clubs’ plans) Sports Club Initiative What we will Do Measure of Success Resources and Budget Ladies Sports OS Sports Programme Plan and hold at two OS sports events Attendance / participation £1,000 Individual Sports Clubs See individual Club plans As per attached Participation by more OS’s Success in Old Boys Competitions More self sufficient More recruitment of Leavers Golf - £2,000 *Sabrina - £3,100 Football - £6,000 Yachting - £1,500 Saracens - £5,000 Hunt - £2,600 Rugby - £1,000 Fives - £1,000 Squash - £1,278 Basketball - £1,000 * plus Henley funding under Events School Sports Awards Invite donors of awards to Speech Day Attendance £500 TOTAL - £25,978
Old Salopian Squash Annual Plan: 2016 – 2017 Initiative What we will do 1 Year Resources Budget Continue to revive the club to be able to have an active playing team. Playing competitive and friendly fixtures and the Londonderry Cup Through use of the MCC club encourage existing and new members to join the club through playing games with fellow OS’s 1 team with up to 5 players playing up to 12 fixtures & 2 club nights in a season that runs from late September to late April. Push for 2nd round of the Cup Home court fees (£100) per home game & Squash balls paid for by annual budget. Insurance currently running at £265 p.a. As per annual budget Create an active playing of all abilities Hold 2 club nights every year to encourage all abilities and prove standard for matches 2 club nights Court fees & balls paid for by annual budget. Extra resources required to fund coaching clinic Once up and running an extra £500 required to run second team and coaching clinic if no subs paid Annual drinks Post second club night 10 attendees Part funded by budget £75 -100 by year 5 Annual School game to foster links between School and squash playing leavers Co-ordination with Schools, currently Harding 1 match None None Communication OS website and word of through existing members Website refreshed every 2 months during season None None Old Salopian Magazine Regular communication with OS Club Match progress for every edition during season None None Resources Required Annually (inc Insurance @5% increase p.a.) £1,278 OS Ladies Sport – Annual Plan 2016 – 2017 INITIATIVE ACTION NEEDED TARGET / SUCCESS RESOURCES New Members Speech Day for recruiting – 3 x OS women to attend More than 5 Leavers joining OS Ladies events each year NIL
OS day Full game of hockey and netball fives for those individual players) Encourage those to come back with OS ladies meal afterwards Enough girls to have an 11 a side hockey team plus those who want to play netball £200 (towards meal)? Old Coventries Alumni Hockey Tournament Team of OS Ladies to participate in the alumni match in Coventry (King Henry VIII School) on 11th September 2016 Raise a team and play a competitive match – work as a team and hopefully result in a win! Provide an umpire Cost for the team and travel Individual sports Continue to support and promote individual sporting activity Articulate individual successes and how others can get involved via OS website and magazine NIL Total Resources Allocated £1,000 SHREWSBURY SALOPIAN BASKETBALL TEAM – ANNUAL PLAN 2016 - 2017 INITIATIVE ACTION NEEDED TARGET / SUCCESS RESOURCES Club Set Up Recruit Old to join Reach Team size of Salopian Club to subsidise Team Kit and
July/ August 2016 Club via or email Making Team Kit Book venues for practice in London 12 in the First Year Reach 30-40 by 2020 basketball equipment £500 Summer Tournament July/ September 2016 Join Summer Based in Hong Kong Full Team for all Fixtures Top 3 of Leavers £100 New Members Contact Mr Hughes for Leavers Around 3-5 Leavers to join each year NIL Fixture against current Shrewsbury Host in and January Win both of the matches NIL
School Basketball Team Basketball Training Bryan Yick to arrange 1 Training session per week Based in London Regular practice for team bonding £300 London February 2017 London Finish Top 3 £100 Basketball Dinner March 2017 Host formal dinner in London Pre- Easter break NIL Total Resources Allocated £1,000 Salopian Sports Committee - 2016/17 Grants Summary of 23 February 2016 meeting Request £ Football 6,000 Saracens 5,000 Sabrina (note 1) 3,100
Hunt (note 2) 2,600 Golf 2,000 (note 3) 1,500 Squash 1,278 Fives (note 4) 1,000 Ladies (note 5) 1,000 Rugby (note 5) 1,000 Basketball (note 5) 1,000 25,478 Notes 1 Sabrina – separate request to be made for the anniversary dinner 2 Hunt – includes a maximum of £2,250 as a one-off contribution to the archiving project 3 – includes a provisional sum of £500 to cover the insurance premium, exact amount to be confirmed 4 Fives – to liaise with the OS office to confirm the position of the 2015/16 grant 5 Ladies, Rugby and Basketball – to make specific requests as and when events are organized 6 2016/17 grants will be considered at the June 2016 committee meeting with payments to be made on 1 August 2016 subject to confirmation of insurance arrangements RB-S 24 February 2016 SALOPIAN CLUB BUDGET 2016-17 EXPENDITURE DETAIL Programmes £ £ Communications £ 15,000 Communications Salopian @ 50% 12,000 Events £ 32,500 Leavers’ Yearbook 2,000 Sports £ 26,978 Printed Matter 1000 Arts & Activities £ 2,000 15,000 Careers £ 4,000 Careers Fellow £ 20,000 Events Salopian Day 4,000 £ 100,478 City Drinks 8,000 Henley Lunch 3,500