Decision making matrix: Identify who will be involved in decisions and what their roles will be It is important to be clear about who will be involved in the various decisions involved in an evaluation, and what their roles will be. It can be useful to summarise decision makers and types of decisions in a matrix which can be referred to when developing and implementing evaluation processes. It is important to ensure that -where relevant decision making structures and processes already exist- these are incorporated. The following page contains a decision making matrix template that you can customise to suit the needs of your evaluation. Some questions to help guide you are presented opposite. Further guidance and resources: Decide how decisions about the evaluation will be made – Step 1 of the Managers’ Guide to Evaluation: Blog: Making choices about voices - Irene Guijt and Leslie Groves share frameworks to approach and make decisions about the level of stakeholder involvement during different evaluation stages. Who might be involved in making decisions? Consider the possible involvement of: The manager of the intervention An evaluation steering committee A technical advisory group or some individual technical advisors A community consultation committee or key informants from the community What will be their role in decision making? The role of each individual or group in relation to specific decisions can be specified as follows: Consulted - Those whose opinions are sought; they are engaged in two-way communication. Recommends - Those who are responsible for putting forward a suitable answer to the decision. Approves - Those who are authorised to approve an answer to the decision. Informed - Those who are informed after the decision has been made; they are engaged in one-way communication
Decision making matrix: Identify who will be involved in decisions and what roles will be Use this matrix to identify who will be involved in which decisions in your evaluation. You can edit the fields so that they are appropriate for your evaluation. Technical advisory committee Evaluation steering group Program manager Senior management Focus of evaluation Consulted / Recommends / Approves / Informed Consulted / Recommends / Approves / Informed Consulted / Recommends / Approves / Informed Consulted / Recommends / Approves / Informed Selection criteria for evaluator/evaluation team Consulted / Recommends / Approves / Informed Consulted / Recommends / Approves / Informed Consulted / Recommends / Approves / Informed Consulted / Recommends / Approves / Informed Choosing evaluator/evaluation team Consulted / Recommends / Approves / Informed Consulted / Recommends / Approves / Informed Consulted / Recommends / Approves / Informed Consulted / Recommends / Approves / Informed Evaluation design Consulted / Recommends / Approves / Informed Consulted / Recommends / Approves / Informed Consulted / Recommends / Approves / Informed Consulted / Recommends / Approves / Informed Evaluation report Consulted / Recommends / Approves / Informed Consulted / Recommends / Approves / Informed Consulted / Recommends / Approves / Informed Consulted / Recommends / Approves / Informed Release of report and data Consulted / Recommends / Approves / Informed Consulted / Recommends / Approves / Informed Consulted / Recommends / Approves / Informed Consulted / Recommends / Approves / Informed