Edinburgh Napier University Annual Leave Policy Introduction This guidance provides information regarding the University’s Annual Leave provisions and explains entitlements for employees. Annual Leave is made up of paid Personal Holiday and Fixed Leave entitlements. The purpose of paid Annual Leave entitlement is to enable employees to rest and enjoy a period of relaxation and leisure. This guidance takes into account the Working Time Regulations 1998 (as amended). These Regulations entitle workers (including part-time and most agency and freelance workers) to: • 28 days paid leave per year (from 1 April 2009) • Payment for untaken Statutory Leave entitlement on termination of employment. The University provides enhanced entitlements for its employees which are detailed below. Since the launch of HR Connect in October 2011, leave entitlement is calculated and shown in hours. Eligibility To qualify for University Annual Leave entitlements the individual must be an employee of the University. If an employee part-time, their leave entitlement is based on full-time leave allowances, calculated on a pro-rata basis. Casual workers are not eligible for the University’s enhanced Annual Leave entitlements. They are eligible to recieve statutory holiday entitlement, which is accrued at a rate of 12.07% and is paid in addition to their normal hourly rate. Their holiday pay is shown separately on their payslip. Zero hour lecturers accrue the University’s enhanced Annual Leave which is accrued and paid at a rate of 21.5% per hour (based on the Academic HE2000 entitlement), in addition to their normal hourly rate. Their holiday pay is separately shown on their payslip. In-line with the Agency Workers Regulations 2011, Temporary Agency Workers are entitled to an Annual entitlement equivalent to a comparable University employee in the same staff category, when they have completed an assignment of over 12 weeks. Prior to the completion of 12 weeks service, they will receive payment for statutory holiday entitlement, in addition to their normal hourly rate. Annual Leave Year The University’s Leave year runs from 1 September to 31 August. Annual Leave Entitlement
1 12.75 hours plus Fixed Leave 15.75 hours plus Fixed Leave 18.75 hours plus Fixed Leave 28.25 plus Fixed Leave 16.25 hours plus Fixed Leave 15.75 hours plus Fixed Leave 2 25.50 hours plus Fixed Leave 31.50 hours plus Fixed Leave 37.25 hours plus Fixed Leave 56.25 hours plus Fixed Leave 32.50 hours plus Fixed Leave 31.50 hours plus Fixed Leave 3 38.00 hours plus Fixed Leave 47.00 hours plus Fixed Leave 56.00 hours plus Fixed Leave 84.50 hours plus Fixed Leave 49.00 hours plus Fixed Leave 47.25 hours plus Fixed Leave 4 50.75 hours plus Fixed Leave 62.75 hours plus Fixed Leave 74.75 hours plus Fixed Leave 112.75 hours plus Fixed Leave 65.25 hours plus Fixed Leave 63 hours plus Fixed Leave 5 63.5 plus Fixed Leave 78.50 hours plus Fixed Leave 93.25 hours plus Fixed Leave 140.75 hours plus Fixed Leave 81.50 hours plus Fixed Leave 78.75 hours plus Fixed Leave 6 76.25 hours plus Fixed Leave 94.25 hours plus Fixed Leave 112.00 hours plus Fixed Leave 169.00 hours plus Fixed Leave 97.75 hours plus Fixed Leave 98 hours plus Fixed Leave 7 88.75 hours plus Fixed Leave 110.00 plus Fixed Leave 130.75 plus Fixed Leave 197.25 hours plus Fixed Leave 114.25 hours plus Fixed Leave 110.25 hours plus Fixed Leave 8 101.5 hours plus Fixed Leave 125.75 hours plus Fixed Leave 149.25 hours plus Fixed Leave 225.25 hours plus Fixed Leave 130.50 hours plus Fixed Leave 126 hours plus Fixed Leave 9 114.25 hours plus Fixed Leave 141.25 plus Fixed Leave 168.00 hours plus Fixed Leave 253.25 hours plus Fixed Leave 146.75 hours plus Fixed Leave 141.75 hours plus Fixed Leave 10 126.75 hours plus Fixed Leave 157.00 hours plus Fixed Leave 186.75 hours plus Fixed Leave 281.75 hours plus Fixed Leave 163.00 hours plus Fixed Leave 157.50 hours plus Fixed Leave 11 139.50 hours plus Fixed Leave 172.75 hours plus Fixed Leave 205.25 hours plus Fixed Leave 309.75 hours plus Fixed Leave 179.50 hours plus Fixed Leave 173.25 hours plus Fixed Leave Note: the above entitlement as calculated as follows, annual personal leave entitlement : 12 x number of months service in the current annual leave year, rounded to the nearest 0.25 hour.