10 Students whose attendance patterns are likely to be queried during the enrolment verification are identified and eligibility for counting (and, for students aged 16+, the census time fraction) is determined Guidelines for Counting Student for School Census Census coordinator Y / N 11 Records and documentation regarding efforts to encourage regular attendance are retained Guidelines for Counting Student for School Census Principal Y / N 12 Student files contain evidence of eligibility for enrolment and SRP funding including age and residential status (particularly for new enrolments and recent arrivals) - birth certificates and residency/travel documents. Guidelines for Counting Student for School Census Principal Y / N 13 Students are correctly classified as SRP funded or non-SRP funded Guidelines for Counting Student for School Census CASES21 Admin Chapter 2: Enrolment Census coordinator Y / N 14 Time fractions for part time students and VCE/VCAL students are correct. VASS reports and confirm that VCE/VCAL time fractions are in accordance with the census guidelines Guidelines for Counting Student for School Census Census coordinator Y / N 15 Run CASES21 report ST21068 Students Marked as Deleted CASES21 Chapter 12: Exiting Students and Year 9-12 Exit Destinations Census coordinator Y / N 16 Run the CASES21 task Delete any student with DEL status to permanently delete the student records from CASES21 CASES21 Chapter 12: Exiting Students and Year 9-12 Exit Destinations Census coordinator Y / N 17 Ensure all students who have let the school have been exited CASES21 Admin Chapter 12: Exiting Students and Year 9-12 Exit Destinations coordinator Y / N 18 Documentation supporting the counting of enrolments shared with other schools is available Guidelines for Counting Student for School Census Census coordinator Y / N
19 During the preceding census day, run the Basic Steps in Completing a Census Return up to and including Step 10 and check details by printing all required Draft Reports. Note: Step 8 is not required for Special or Language schools CASES21 Enrolment Census Process Guide Section 12 Basic Steps in Completing a Census Return Census coordinator Y / N 20 All students listed as excluded from Census Counts in Part 1 of the Draft Student Audit List are correct and should be excluded CASES21 Enrolment Census Process Guide Section 7 Exclude Students from the Census Count Census coordinator Y / N 21 Changes to class groups occurring around census day are carried through to the census class size collection, particularly for senior English classes. CASES21 Enrolment Census Process Guide Section 8 Class Size Data (**February School Census only**) Census coordinator Y / N 22 The Census Hotline is contacted to seek advice if required 7022 0359 or email census@edumail.vic.gov.au Census coordinator Y / N 23 The Service Desk is contacted for system related issues if required Census coord Y / N On Census day: No. Task Reference Responsible person Done 1 No student has been counted if he/she is yet to attend school this year (unless sick) Guidelines for Counting Student for School Census Census coordinator Y / N 2 No student has been counted if he/she has left the school by census day Guidelines for Counting Student for School Census Census coordinator Y / N 3 Students counted meet the criteria for regular attendance Guidelines for Counting Student for School Census Census coordinator Y / N 4 Check that student details have been updated, particularly for all new enrolments and ensure transfers before census reports are run CASES21 Chapter 2: Enrolment CASES21 Admin Chapter 3: Attendance Census coordinator Y / N