2014-15/2nd Meeting of the Students’ Senate 1 2 3 4 5 3 14 To consider the attendance monitoring system of PG students and its effect on their fellowship. The Senate decided to refer the item to the PGSAC for consideration. The item has been referred to the PGSAC for consideration. Reply is awaited. The meeting of the has happened but the item could not be taken up due to urgency of other items PGSAC has been dissolved, it is recommended that the ARC be directed to take up this issue and report to the Senate on further updates. Action Pending 2014-15/1st (Special) Meeting of the Students’ Senate 1 2 3 4 5 4 7 To formulate the student opinion on the Student Feedback after every course. The item was referred to a joint meeting of the SAC for consideration. The agenda was dropped by the senate in its 2015-16/1st (Special) Meeting; however the chairperson was to update the senate about further action in this regard. The committee constituted to draft the Student Feedback Form has submitted its report to the Director and is pending further approval. Action Pending. 5 10 To consider the problems during pre-registration. The Senate discussed the item in detail and decided the following: A request be sent to the Director that the process of time-tabling for the next semester be done earlier than it is done right now. The letter has been sent. Reply is awaited. Action Pending.
2014-15/2nd (Special) Meeting of the Students’ Senate 1 2 3 4 5 6 14 To consider the financial situation of Antaragni’13 and consequent action. The Senate was informed that Antaragni’13 was in a deficit of Rs. 5 Lakh. After discussion, it was agreed that: Rs. 1.5 Lakh from the surplus in the Gymkhana account shall be transferred to Antaragni’13. Rs. 1 Lakh will be provided by Antaragni’14 to cover the deficit. The remaining amount shall be added to the dues of the Core Team, Antaragni’13. The Senate further directed the Festival Coordinators to submit the final Finance Report of Antaragni’13. The Chairperson informed the senate that the Festival Coordinators have already graduated. The Senate then directed the Finance Convener to contact the Office of Dean, Students’ Affairs for an update on the finances. A letter has been sent to the Dean, Students’ Affairs asking for an update on this issue. Action Pending. 7 18 To consider the response of the Legal Cell regarding the issue of Entrepreneurship on campus. After consideration, it was agreed that a committee shall be formed to look into the possibility of supporting students who wish to engage in entrepreneurial activities in some form. The committee was dissolved vide the minutes of the Meeting. An update from President, Students' Gymkhana is awaited in the matter. Action Pending.
2014-15/3rd (Special) Meeting of the Students’ Senate 1 2 3 4 5 8 11 To consider the proposed Festival Manual. The proposed Festival Manual was accepted by the Senate after a few changes. The Senate further directed the Chairperson to forward the Manual to the GFAC and Dean, Students’ Affairs for further discussion and consideration. The Festival Manual is currently under the consideration of the GFAC. Action Pending. 2014-15/5th Meeting of the Students’ Senate 1 2 3 4 5 9 16 To consider the student representation in the Institute Advisory Committee. The President, Students’ Gymkhana is, ex-officio, the only student member in the Institute Advisory Committee. The Senate discussed the proposal and agreed to expand the student representation in the IAC. Thus, the Senate decided that a request shall be sent by the President, Students’ Gymkhana to the Director & Chairman, IAC that the IAC be expanded and the Chairperson, Students’ Senate also be made a member of the IAC. The proposal has been discussed by the IAC. Action Pending. 2014-15/4th (Special) Meeting of the Students’ Senate 1 2 3 4 5 10 9 To consider the proposal to expand the usage of mailing lists for The Senate accepted the proposal as presented. The Senate directed the Chairperson to compile a The committee was constituted (vide Minutes of
Academics in General Championship (GC). guidelines for evaluating Academics in GC. The re-constituted committee was directed to submit its report before the commencement of The General Championship (2015-16). The committee was then (vide Minutes of the 2015-16/1st (Special) Meeting) with the following members: Gautam Pratap Singh (Chair) Shubham Atreja Kunal Kapila Shubham Pandey Mohammad Ashraf The committee was dissolved and the ARC was to look into the same. Action Pending. 2014-15/9th (Special) Meeting of the Students’ Senate 1 2 3 4 5 15 9 To consider, for approval and acceptance, the following reports of Techkriti’15: Festival conduction report report Proposed budget report Special Task Force After discussion, the Senate accepted the report as presented. Further, the Festival Coordinator was directed to submit the details of the Special Task Force as soon as possible. A show cause notice was sent to the Festival Coordinators by the Chairperson, Students' Gymkhana for their continued absence in the meetings (vide the minutes of 2015-16/3rd Meeting). The Senate rejected the post-conduction report presented by the festival coordinator and asked him to resubmit the report after including the required information (vide The Post-conduction report and the Finance Report were presented and accepted by the Senate. Action Completed.
mini-bus service. deciding to constitute an ad-hoc committee to formulate the details of the proposal. The committee was constituted (vide Minutes of the 2015-16/1st Meeting) with the following members: Samyak Jain (Chair) Harpreet Singh Jitendra Katiyar Gautam Pratap Abhimanyu Yadav The President, Students’ Gymkhana provided an update to the Senate in this regard in its Meeting, after which it decided to dissolve the committee and directed the President to keep the Senate updated about the same. Action Pending. 2015-16/1st (Special) Meeting of the Students’ Senate 1 2 3 4 5 20 18 To consider the post conduction report of General Championship The Senate discussed the report and the recommendations, one of to review the implementation of providing funds to the pools for the General Championship. After due deliberation, the Senate decided to refer this item to the COSHA to suggest any changes in the system. Update from the COSHA is awaited. Action Pending.
23 6 To consider the issue pertaining to Health Centre. The Senate directed the President, Student’s Gymkhana to write a letter to the Director for an efficient online complaint management system. An update from the President, Students' Gymkhana is awaited. Action Pending. 24 7 To consider the issue pertaining to PE/CPA. The Senate accepted the proposal in principle and has directed the UGSAC to further pursue the proposal. The UGSAC has accepted the proposal and directed the Chairperson to forward this letter to the institute authorities. The letter has been sent. Reply Awaited Action Pending. 25 17 To consider the proposal to install a UFO Digital Cinema System in the campus The Senate accepted the proposal in principle and directed the Chairperson, Students' Senate to take it up with the Institute authorities. The updated proposal has been itemised in this meeting. Action Pending. 26 21 To consider the proposal for a revision in the salary of Taekwondo Coach. The Senate decided that the Taekwondo Coach should also be hired on a contract basis just like other coaches. The Senate directed the General Secretary, Games and Sports Council to take this up with the institute authorities. An update from the General Secretary, Games and Sports Council is awaited. Action Pending. 27 8 To consider the proposal regarding student representatives to the Women Cell of the Institute. The Senate directed the President, Students’ Gymkhana to submit a request to the Director for a change in the composition of Women Cell, making it one UG Representative and one PG representative, to be nominated by the President, Students’ Gymkhana. The director has approved four student members in the women cell; one UG girl, one UG boy, one PG girl, one PG boy. The President has further asked the director to nominate student representatives to the Internal Complaints Committee. The reply is still awaited Action Pending. 2015-16/4th Meeting of the Students’ Senate 1 2 3 4 5
2015-16/5th Meeting of the Students’ Senate 1 2 3 4 5 32 Questions and Remarks Mr. Ashish Aggarwal asked the Chairperson to write a letter to the Dean of Student Affairs about the issue pertaining to selective entry of students to particular buildings in the campus. The letter has been sent. awaited Action Pending. 2015-16/6th Meeting of the Students’ Senate 1 2 3 4 5 33 7 To consider the proposal regarding the refund of caution taken by the clubs. The Senate directed the Finance Committee to present its opinion on the implementation aspect of alternative mechanisms for collecting caution money via cheques/online banking. An opinion from the Finance Committee is awaited. Action Pending. 34 21 To consider the pre-conduction report of Green Opus (2015-16). The report, presented by the President, Students’ Gymkhana was accepted by the Senate with some changes. The post conduction report was presented and the Senate also noted that Green Opus had to be scrapped as an event due to lack of a mechanism to correctly determine electricity usage by students in a hall. Action Completed. 35 22 To consider the pre-conduction report of Spectrum'15. The report, presented by the General Secretary, Films and Media Council was accepted by the Senate. The Post-conduction report was accepted in the 2016-17 First Special Meeting. Action Completed.
2015-16/9th Meeting of the Students’ Senate 1 2 3 4 5 46 16 To consider the new 'Appendix IX: Cells, Clubs and Hobby Groups' to be incorporated into the Students' Gymkhana Constitution The Senate pointed out some deficiencies in the appendix and sent it to the Rules and Procedures Committee to be proposed again. An update from the Rules and Procedures Committee is awaited. Action Pending. 2016-17/ Joint Meeting of the Students’ Senate 1 2 3 4 5 47 1 To consider the proposed constitutional amendments from the Rules and Procedures Committee Multiple constitutional amendments suggested by the Rules and Procedure Committee were accepted by the senate Update from the Rules and Procedure committee is awaited. 48 2 To consider the interim report of the subcommittee constituted to look into the changes pertaining to The Senate decided to accept the interim report of the committee with the discussed changes and recommendations, and decided that the updated report along with the original proposal, be the guideline for the functioning of the CoSHA till the acceptance of the CoSHA Constitution by the Senate. Status on update of Constitution. 49 13 To consider for ratification, the list of names of students for the Science and Technology Council The General Secretary, Science and Technology Council presented the names of various Coordinators, leaders and executives to the Status?
asked to present the report in the next Senate meeting with the fore mentioned changes. 62 13 To consider the recommendation of the various panels for the Gymkhana Awards Senate decided to make a subcommittee for the new Gymkhana Blues. Updates on subcommittee? 63 14 To consider the report of General Elections '16 Recommendations: The Second recommendation was accepted. Some mismanagement which can happen during the Media campaigning should be cleared and the respective executive should be held responsible. Not accepted. Senate noted that the Chairperson and CEO both should be responsible during GE. The mails of urgency can be sent through President. Status of recommendations? 64 15 To consider the report of the Fact Finding Committee constituted to look into certain issues regarding Techkriti '15 A misrepresentation of facts was found. Raising buffer count to 1850 was misstated. Responsibility of payment? 65 16 To consider the updated finance report of Techkriti '15 Change in Techkriti Finance Report to include another of expected revenues that is stated in the prefest report. Status ? 66 17 To consider a proposal to create an ARC Mr. Ayushya was replaced with Mr. Rutuj as the convener. Work done by ARC review committee? conduction
failed to adhere to their side of the deliverables. Techkriti was asked to dissociate itself from all kinds of Outreach workshops. Reason: A correction was pointed out under the tab ‘SONY’. The Techkriti ‘15 report was accepted by the Senate with the above caveat. 76 11 To consider the report of the Committee constituted to recommend solutions for the financial deficit in Antaragni '15 Mr. Mayank Jain presented the report for the consideration of the Senate. The committee recommended that the buffer be divided in two categoried of 60% and 40% breakdown. The Senate changed the breakdown to 33% each. All recommendations were accepted. The Senate asked the Festival team to reconsider the first proposal Action Completed! 77 15 To consider the report of General Affairs Council The Senate decided that the report will not be presented but instead will be sent on the mailing list and all issues will be addressed after the vacations Post-Term report awaited 78 16 To consider the report of Cultural Council The Senate decided that the report will not be presented but instead will be sent on the mailing list and all issues will be addressed after the vacations Post-Term report awaited 79 17 To consider the report of Films and Media Council The Senate decided that the report will not be presented but instead will be sent on the mailing list and all issues will be addressed after the vacations Post-Term report awaited
deferred due to the absence of the relevant documents. 87 13 To consider the updated Gymkhana Calendar The Senate made some changes in the month of February due to over packing of the calendar. The dates of two meetings were also changed. The Senate accepted the Gymkhana calendar with the above changes. Updates after winter break problem? 88 14 To consider the proposal for changes in the HSS Lottery System Multiple Recommendations (refer minutes) Updates on progress? 89 15 To consider the comments and remarks received on Pre-term report of the Students' Gymkhana It was decided that an informal calendar will be made with the help of general secretaries including all the events which are not ratified. Status? 2016-17/ 3rd Meeting of the Students’ Senate 1 2 3 4 5 91 6 To consider for the list of names of students in Films and Media Council The senate raised some apprehensions which stated that the senate is not the proper forum to de-ratify anyone. The Senate discussed that the Chair will send an email which will essentially be a show cause notice and further proceedings will happen over mailing list. Any Updates? 93 12 To consider the post report of General Championship Some apprehensions were raised by Shaym about the points tally, specifically the division of points between first, second, third and rest of the standings. Senate asked the ARC to come up with a mechanism for the inclusion Action Taken by ARC? Action Taken by CWC?