Front End Requirements Back End Requirements Reduce/Remove cash payments for school activities from the schools themselves, but without removing the cash payment option for parents Facilitate flexibility in making and receiving payments to schools Align school payments with the National Payments Plan Flexible solution available nationally to potentially 4000 schools through a variety of payment options. Location Based/Retail Outlet Payments by cash or cheque Payments by terminal using debit/credit card Proximity chip Remotely Accessed Requirements Direct debit or standing order Electronic fund transfer Online by PC Smart app (apple and android) on phone/tablet By thus not requiring internet connectivity SMS Flexibility Ability to pay by instalments Real-time recording of transactions Audit trail of transactions available Reminders facility Decision Based Flexible Solution Schools select payments options required. Options provided as links/add-ons for school roll-out Parents/End User selects most appropriate solution to meet circumstance/needs Continuous Support Ongoing training Implementation Support, updates Essential Requirements Must be able to handle multiple instalments for multiple school activities. Integration with legacy MIS and accounting systems by means of automated outputs. Produce outputs in .XML, .csv or .xls formats or standard output formats as required Adhere to the highest Payment Card Industry Data Security Standards, SSL Encryption thresholds Must allow for full-trace auditability and payment reconciliation Production of receipts Updating of student records throughout education cycle Must provide unique identifier per transaction to facilitate receipting. Data Management Track payments Provide Balance Information Generate reports Integrate with existing systems Reconciliation for accounting and banking purposes Trails available Data Standard and Data Protection Integrate with existing financial, management and payments systems and planned Finance Shared Service. Secure Data Storage Communication Integrate with school admin systems Group Users by field Add users to groups Generate messages to groups by email/SMS Generate reminders to regarding outstanding payments Provide Balance Information It is intended to award a framework agreement divided into across the Irish Primary and Sectors, each Lot contains various payment options as described below:
Award Criteria Award Criteria Requirement Sub-Requirement (All sub-criteria are of equal marks proportionate to the requirement) Weighting % Total Score Minimum Score 1 Payment Solutions Payment Options 1-4 evaluated for each relevant Lot individually. The average score of all payment options for each Lot then be used for award purposes. Capacity and Ability to service payment options Flexibility of Payment Solutions Additional Payment Methods Reconciliation Partial Payments 20 200 120 2 Integration with MIS Systems MIS Supply of Data and ability to provide a of management information reports and Periodic business reviews Interfacing with financial systems Compatibility with legacy accounting and MI systems Extraction of data 15 150 90 3 Reconciliation of Payments Security and encryption standards Lodgement reports Report by income type 15 150 90 4 Communication Messaging/Notification/Reminder tools Integration with existing facilities Account Information Sales & of New Services Rollout Strategy Engagement 10 100 60 5 Training and Support Appointment of dedicated account management team Implementation Plan Future Engagement/Support Suitability of proposed SLA 10 100 60 6 Sustainability Sustainability Policy Corporate Social Responsibility 5 50 30 7 Ultimate Cost Cost to be evaluated on a per capita basis by individual Lot 25 250