and results provide sufficient information to improve evaluation of the investment’s performance and continued viability. Figure 1. Operational Analysis Process Background The Clinger Cohen Act of 1996 (CCA) requires federal agencies to use a disciplined Capital Planning and Investment Control (CPIC) process to acquire, use, maintain, and dispose of IT assets. This CPIC process consists of three phases: Select, Control, and Evaluate. The Evaluate phase of the process must include methods to manage and report on the performance of an Agency’s operating IT investments. The methods must quantify risk, benefits, and progress in terms of cost, capability to meet specified requirements, timeliness, and quality. The OA is the mandated method for evaluating operating IT Investments. The required components of an OA are based on the legal mandates of the CCA and on OMB’s Capital Programming Guide, V3.0, the Supplement to OMB Circular A–11, Part 7: Planning, Budgeting, and Acquisition of Capital Assets (CPG). This suite of documents provides guidelines for conducting and using the results of the OA as a key part of successfully managing an IT Investment with any portion of its assets in O&M. The OA ensures that it continues to meet goals, intended objectives and yield expected benefits. The guidelines require use of a performance-based acquisition management or earned value management system to obtain timely information regarding the progress of IT investments. Actual cost, schedule and performance of the operating IT Investment is compared against targets documented in analysis conducted during the CPIC Select phase. The HHS Policy for Conducting Operational Analysis for Information Technology Investments provides a standard methodology and establishes and responsibilities for conducting an OA. This policy provides detailed instructions regarding the content of OA documentation, including compliance with the seventeen (17) required key factors. Completion of an OA for every applicable IT Investment will help ensure that HHS IT Investments are viable, relevant, and remain pertinent to achieving the agency’s overarching mission. An OA is required for IT investments with assets that are currently in the O&M regardless of size, scope, complexity, or funding source, whether owned and operated by CMS or operated on behalf of CMS. Roles and Responsibilities The OA process utilizes the roles and responsibilities documented in Table 1, Operational Analysis Roles and Responsibilities. Table 1. Operational Analysis Roles and Responsibilities cost
Initiate disposal action for the IT Investment Instruction: Note the system the recommendation applies to. All systems related to the investment must be accounted for. Business Owner Signature: Print Business Owner Name: Date: Critical Partner Recommendation Table 7. Critical Partner Recommendation Selection Recommendation Comments Continue the IT Investment as is Instruction: Provide comments to support the recommendation. Initiate remediation action for the IT Investment Instruction: Provide comments to support the recommendation. Initiate Innovation action for the IT Investment Instruction: Provide comments to support the recommendation. Initiate modernization/replacement action for the IT Investment Instruction: Provide comments to support the recommendation. Initiate disposal action for the IT Investment Instruction: Provide comments to support the recommendation. Additional Critical Partner Comments or Concerns: Critical Partner Signature: Print Critical Partner Name: Date: IT Investment Governance Board Recommendation Table 8. IT Investment Governance Board Recommendation Selection Recommendation Justification Continue the IT Investment as is Instruction: Provide a justification to continue the IT Investment as is based on the responses to the key factors.