1.00 - General Application Requirements BRS ID Requirement Description Capability Assessment Offeror Comments / Narrative: The offeror must use this column for narrative and/or additional comments as applicable. (Please use red font color) 1.08 The application must be able to save queries. Out of The Box Configuration Required Customization Required Not Available 1.09 The application must be able to execute queries. Out of The Box Configuration Required Customization Required Not Available 1.10 The application must be able to export results. Out of The Box Configuration Required Customization Required Not Available 1.11 The application must be able to export query results to PDF file format. Out of The Box Configuration Required Customization Required Not Available 1.12 The application must be able to upload the following file formats: MS Word MS Excel MS PowerPoint PDFs TIFF, JPEG, MP4 Out of The Box Configuration Required Customization Required Not Available 1.13 The application must have bulk edit capability (by permission only). Out of The Box Configuration Required Customization Required Not Available 1.14 The application must be able to synchronize with other systems. Out of The Box Configuration Required Customization Required Not Available 1.00 - General Application Requirements BRS ID Requirement Description Capability Assessment Offeror Comments / Narrative: The offeror must use this column
1.22 The application must have a to capture validated location data. (Latitude and Longitude) Out of The Box Configuration Required Customization Required Not Available 1.23 The application must have a to capture bridge status data. Active Inactive Retired Proposed Cancelled Out of The Box Configuration Required Customization Required Not Available 1.24 The application must have a field to capture projected bridge length data. Out of The Box Configuration Required Customization Required Not Available 1.25 The application must retain archived inventory data. Out of The Box Configuration Required Customization Required Not Available 1.26 The application must retain archived bridge inspection data. Out of The Box Configuration Required Customization Required Not Available 1.27 The application must capture historical bridge status data in each of the following categories: Active Inactive Retired Proposed Cancelled Out of The Box Configuration Required Customization Required Not Available 1.00 - General Application Requirements BRS ID Requirement Description Capability Assessment Offeror Comments / Narrative: The offeror must use this column for narrative and/or additional comments as applicable. (Please use red font color) 1.28 The application must capture the historical bridge element data. Out of The Box Configuration Required Customization Required Not Available
(See Bridge Application Appendix) 1.29 The application must capture the historical bridge element (See Bridge Application Appendix) Out of The Box Configuration Required Customization Required Not Available 1.30 The application must allow data fields to be updated with new information. Out of The Box Configuration Required Customization Required Not Available 1.31 The application must have a “multiple counties” field. Out of The Box Configuration Required Customization Required Not Available 1.32 The application must have a field for the NLFID as followed: inventory NLFID - for route carried intersecting NLFID – for route intersected associated – for route associated Out of The Box Configuration Required Customization Required Not Available 1.33 The application must be able to update the bridge longitude and latitude. (Automatically update longitude/latitude on map) Out of The Box Configuration Required Customization Required Not Available 1.34 The application must capture all bridge elements. (See Bridge Application Appendix) Out of The Box Configuration Required Customization Required Not Available 1.00 - General Application Requirements BRS ID Requirement Description Capability Assessment Offeror Comments / Narrative: The offeror must use this column for narrative and/or additional comments as applicable. (Please use red font color) 1.35 The application must save inspection data records indefinitely. Out of The Box Configuration Required Customization Required Not Available 1.35 1.36 Out of The Box
2.07 The application must capture vertical clearance data across shoulders. Out of The Box Configuration Required Customization Required Not Available 2.08 The application must have a field for horizontal clearance data. Out of The Box Configuration Required Customization Required Not Available 2.09 The application must be able to calculate real time sufficiency ratings. Out of The Box Configuration Required Customization Required Not Available 2.10 The application must be able to calculate structural deficiency ratings. Out of The Box Configuration Required Customization Required Not Available 2.11 The application must be able to calculate functionally obsolete ratings. (These requirements must use the federal formula – See Bridge Application Appendix) Out of The Box Configuration Required Customization Required Not Available 2.12 The application must have a free-form field to capture inventory notes. Out of The Box Configuration Required Customization Required Not Available 2.13 The application must be able to “record” resistance calibrations. Out of The Box Configuration Required Customization Required Not Available 2.14 The application must capture pier location data for intersecting routes. Out of The Box Configuration Required Customization Required Not Available
2.15 The application must be able to capture retired bridge foundation records. Out of The Box Configuration Required Customization Required Not Available 2.16 The application must capture vertical clearance data across shoulders. Out of The Box Configuration Required Customization Required Not Available 2.00 – Inventory Application Requirements BRS ID Requirement Description Capability Assessment Offeror Comments / Narrative: The offeror must use this column for narrative and/or additional comments as applicable. (Please use red font color) 2.17 The application must be able to capture active bridge foundation data. Out of The Box Configuration Required Customization Required Not Available 2.18 The application must capture the following minimum clearance data in 99.99 ft format: Horizontal Clearance On, Horizontal Clearance Under, Non-Cardinal Horizontal Non-Cardinal Horizontal Clearance On, Cardinal Horizontal Clearance Under, Cardinal Horizontal Under-clearance, Cardinal Vertical Clearance On, Vertical Clearance Under, Cardinal Cardinal Out of The Box Configuration Required Customization Required Not Available
Ability to highlight text Ability to change Ability to run spell check Not Available 3.07 The application must be able to display National Bridge Element (NBE) data. (See Bridge Application Appendix) Out of The Box Configuration Required Customization Required Not Available 3.09 The application must be able to display Agency Defined Elements (ADE). (See Bridge Application Appendix) Out of The Box Configuration Required Customization Required Not Available 3.10 The application must be able to configure Agency Defined Elements. (See Bridge Application Appendix) Out of The Box Configuration Required Customization Required Not Available 3.11 The application must be able to launch the following file types from within the application for editing: MS Word MS Excel Out of The Box Configuration Required Customization Required Not Available 3.12 The application must be able to import thumbnail files. Out of The Box Configuration Required Customization Required Not Available 3.13 The application must be able to sort thumbnail files by any of the following categories: name size date Out of The Box Configuration Required Customization Required Not Available 3.14 The application must capture description data. Out of The Box Configuration Required Customization Required Not Available 3.15 The application must be able to save inspection reports. Out of The Box Configuration Required
Customization Required Not Available 3.16 The application must be able to delete thumbnail photo files. (By user role/permissions only) Out of The Box Configuration Required Customization Required Not Available 3.00 – Inspection Application Requirements BRS ID Requirement Description Capability Assessment Offeror Comments / Narrative: The offeror must use this column for narrative and/or additional comments as applicable. (Please use red font 3.17 The application must be able to edit thumbnail photo files. Out of The Box Configuration Required Customization Required Not Available 3.18 The application must allow users to “check out” inspection data. (Allows file to be worked on while others may view it) Out of The Box Configuration Required Customization Required Not Available 3.19 The application must be able to merge multiple bridge reports. Out of The Box Configuration Required Customization Required Not Available 3.20 The application must be able to identify data conflicts “multiple” bridge reports. Out of The Box Configuration Required Customization Required Not Available 3.17 The application must be able to edit thumbnail photo files. Out of The Box Configuration Required Customization Required Not Available 3.18 Out of The Box Configuration Required
3.23 The application must support the Office of Structural Engineering (OSE) naming convention. Out of The Box Configuration Required Customization Required Not Available 3.24 The application must be able to search for bridges using a navigation tree. Out of The Box Configuration Required Customization Required Not Available 3.00 – Inspection Application Requirements BRS ID Requirement Description Capability Assessment Offeror Comments / Narrative: The offeror must use this column for narrative and/or additional comments as applicable. (Please use red font 3.25 The application must provide a navigation tree follows inspection responsibility. Out of The Box Configuration Required Customization Required Not Available 3.26 The application must capture the posted load rating data for bridge signs. Out of The Box Configuration Required Customization Required Not Available 3.27 The application must be able to schedule Fracture Critical Member (FCM) inspections. Out of The Box Configuration Required Customization Required Not Available 3.28 The application must be able to schedule Out of The Box Configuration Required Customization Required Not Available 3.29 The application must be able to send email notifications for bridge inspections. Out of The Box Configuration Required Customization Required Not Available 3.30 The application must be able to schedule inspections. Out of The Box Configuration Required Customization Required Not Available 3.31 The application must be able to sort for bridges due for inspection. Out of The Box Configuration Required Customization Required Not Available
BRS ID Requirement Description Capability Assessment Offeror Comments / Narrative: The offeror must use this column for narrative and/or additional comments as applicable. (Please use red font color) 5.01 The application must produce reports for bridge status. Out of The Box Configuration Required Customization Required Not Available 5.02 The application must produce reports for bridge conditions. Out of The Box Configuration Required Customization Required Not Available 5.03 The application must produce reports for bridge activities. Out of The Box Configuration Required Customization Required Not Available 5.04 The application must be able to produce standard bridge inspection report templates that include collected inspection data. Out of The Box Configuration Required Customization Required Not Available 5.05 The application must be able to print standard reports. Out of The Box Configuration Required Customization Required Not Available 5.06 The application must be able to configure inspection reports. Out of The Box Configuration Required Customization Required Not Available 5.07 The application must be able to configure inventory reports. Out of The Box Configuration Required Customization Required Not Available 5.08 The application must be able to print reports to the PDF file format. Out of The Box Configuration Required Customization Required Not Available 5.00 – Reporting Requirements
BRS ID Requirement Description Capability Assessment Offeror Comments / Narrative: The offeror must use this column for narrative and/or additional comments as applicable. (Please use red font color) 5.09 The application must be able to create output using the Keyhole Markup Language (KML) file format. Out of The Box Configuration Required Customization Required Not Available 5.10 The application must be able to export reports into the MS Excel file format. Out of The Box Configuration Required Customization Required Not Available 5.11 The application must provide a query for the data dictionary. Out of The Box Configuration Required Customization Required Not Available 5.12 The application must be able to produce batch print jobs. Out of The Box Configuration Required Customization Required Not Available 5.13 The application must be able to produce a report of proposed bridges for the year. Out of The Box Configuration Required Customization Required Not Available 5.14 The application must be able to sort the proposed bridges report by: date period jurisdiction entity county Out of The Box Configuration Required Customization Required Not Available 5.15 The application must be able to produce construction inspection reports. Out of The Box Configuration Required Customization Required Not Available
5.16 The application must be able to sort the Incomplete National Bridge Inspection (NBI) Items report by: date period jurisdiction entity county Out of The Box Configuration Required Customization Required Not Available BRS ID Requirement Description Capability Assessment Offeror Comments / Narrative: The offeror must use this column for narrative and/or additional comments as applicable. (Please use red font 5.17 The application must produce a report of bridges whose status has changed to active within the past 365 days. Out of The Box Configuration Required Customization Required Not Available 5.18 The application must produce reports by filtering the following categories: date period jurisdiction entity county Out of The Box Configuration Required Customization Required Not Available 5.19 The application must be able to generate predefined maps from inventory data fields. Out of The Box Configuration Required Customization Required Not Available 5.20 The application must be able to generate maps from inventory data fields Out of The Box Configuration Required Customization Required Not Available 5.21 The application must provide the required reports inventory. (See Bridge Application Appendix) Out of The Box Configuration Required Customization Required Not Available 5.22 The application must produce a report for incomplete NBI items. Out of The Box Configuration Required Customization Required Not Available
6.00 – Maintenance Requirements BRS ID Requirement Description Capability Assessment Offeror Comments / Narrative: The offeror must use this column for narrative and/or additional comments as applicable. (Please use red font color)) 6.01 The application must provide a maintenance recommendation and repair form. Out of The Box Configuration Required Customization Required Not Available 6.02 The application must provide maintenance and repair workflow templates. Out of The Box Configuration Required Customization Required Not Available 6.03 The application must be able to upload pictures for maintenance and repair Out of The Box Configuration Required Customization Required Not Available 6.04 The application must be able to upload maintenance and repair records. Out of The Box Configuration Required Customization Required Not Available 6.05 The application must be able to upload PDF file to maintenance and repair records. Out of The Box Configuration Required Customization Required Not Available 6.06 The application must be able to prioritize maintenance items. Out of The Box Configuration Required Customization Required Not Available 6.07 The application must have a scheduling maintenance form. Out of The Box Configuration Required Customization Required Not Available 6.08 The application must be able to maintenance items. Out of The Box Configuration Required Customization Required Not Available
6.00 – Maintenance Requirements BRS ID Requirement Description Capability Assessment Offeror Comments / Narrative: The offeror must use this column for narrative and/or additional comments as applicable. (Please use red font 6.09 The application must be able to edit maintenance records. Out of The Box Configuration Required Customization Required Not Available 6.10 The application must be able to store historical maintenance records. Out of The Box Configuration Required Customization Required Not Available 6.11 The application must provide a Critical Findings workflow. Out of The Box Configuration Required Customization Required Not Available 6.12 The application must provide tracking of Critical Findings. Out of The Box Configuration Required Customization Required Not Available 6.13 The application must be able to enter follow-up decisions on Critical Findings. Out of The Box Configuration Required Customization Required Not Available 6.14 The application must be able to add follow up comments to Critical Findings. Out of The Box Configuration Required Customization Required Not Available 6.15 The application must be able to query maintenance data fields. Out of The Box Configuration Required Customization Required Not Available 6.16 The application must be able to print maintenance and repair reports. (See Bridge Application Appendix) Out of The Box Configuration Required Customization Required Not Available 6.00 – Maintenance Requirements
The application must export approach and number of spans inspection data. Configuration Required Customization Required Not Available 8.03 The application must be able to integrate with commercial mapping solutions. (Example: ESRI, Google Maps, Bing Maps) Out of The Box Configuration Required Customization Required Not Available 8.04 The application must be able to import data. Out of The Box Configuration Required Customization Required Not Available 8.05 The application must be able to import and export the following data fields. SFN Longitude Latitude bridge material bridge type county code bridge type description Out of The Box Configuration Required Customization Required Not Available 8.07 The application must export approach and number of spans inventory data. Out of The Box Configuration Required Customization Required Not Available 9.00 - Data Migration Requirements BRS ID Requirement Description Capability Assessment Offeror Comments / Narrative: The offeror must use this column for narrative and/or additional comments as applicable. (Please use red font color) 9.01 The application solution must include a Data Mapping Specification document. Out of The Box Configuration Required Customization Required Not Available 9.02 The Data Mapping Specification document must include a detailed description of how the current system data will be migrated to the new system. Out of The Box Configuration Required Customization Required Not Available
Customization Required Not Available 10.04 The system must provide a change log for all global changes. Out of The Box Configuration Required Customization Required Not Available 10.05 The system must provide an application knowledgebase for troubleshooting of issues. Out of The Box Configuration Required Customization Required Not Available 10.06 The system must have detailed and accurate installation, administration, and support guides for all application components. Out of The Box Configuration Required Customization Required Not Available 10.07 The system guides must include recommended system architecture, component diagrams, and suggested interfaces for performance and availability monitoring. Out of The Box Configuration Required Customization Required Not Available 11.00 - Element Level Data Processing Requirements BRS ID Requirement Description Capability Assessment Offeror Comments / Narrative: The offeror must use this column for narrative and/or additional comments as applicable. (Please use red font color) 11.01 The application must capture element data. (See Bridge Application Appendix) Out of The Box Configuration Required Customization Required Not Available 11.02 The application must capture condition narratives data. Out of The Box Configuration Required Customization Required Not Available 11.03 The application must capture defects data as defined by AASHTO. Out of The Box Configuration Required Customization Required Not Available 11.04 The application must be able to edit Agency Defined Element (ADE’s) Out of The Box Configuration Required Customization Required Not Available
11.05 The application must be able to select or deselect a bridge for the National Bridge Elements (NBE) schema. Out of The Box Configuration Required Customization Required Not Available 11.06 The application must be capable of producing an NBI Element Data file that can be checked at the FHWA web site. Out of The Box Configuration Required Customization Required Not Available 11.07 The application must be able to export bridge data. Out of The Box Configuration Required Customization Required Not Available 12.00 - Mobile Requirements BRS ID Requirement Description Capability Assessment Offeror Comments / Narrative: The offeror must use this column for narrative and/or additional comments as applicable. (Please use red font color) 12.09 The application must be able to synchronize inspection data on mobile devices. Out of The Box Configuration Required Customization Required Not Available 12.10 The mobile application must be available for download and installation via the Google and Apple App Stores. Out of The Box Configuration Required Customization Required Not Available 12.11 The mobile application must work with multiple mobile screen resolution settings. Out of The Box Configuration Required Customization Required Not Available 12.12 The mobile application must be able to synchronize over a wireless network. Out of The Box Configuration Required Customization Required Not Available 12.13 The mobile application must include results of a recently passed Security Penetration (PEN) test. (Within 90 days of the project kickoff date). Out of The Box Configuration Required Customization Required Not Available 12.14 The mobile application must support LDAP authentication. Out of The Box Configuration Required Customization Required Not Available
12.15 The mobile application must have auto log off capability. Out of The Box Configuration Required Customization Required Not Available 12.16 The mobile application must be able to work offline. Out of The Box Configuration Required Customization Required Not Available 12.00 - Mobile Requirements BRS ID Requirement Description Capability Assessment Offeror Comments / Narrative: The offeror must use this column for narrative and/or additional comments as applicable. (Please use red font color) 12.17 The application must be able to capture bridge inventory on a portable device. Out of The Box Configuration Required Customization Required Not Available 12.18 The application must be able to capture bridge inspections on a portable device. Out of The Box Configuration Required Customization Required Not Available 12.19 The application must provide access to inventory coding and maintenance data in offline mode. Out of The Box Configuration Required Customization Required Not Available 12.20 The mobile platform of the application must be able to perform NBIS Data Error Checking Out of The Box Configuration Required Customization Required Not Available 12.21 The application must be able to synchronize inventory data on mobile devices. Out of The Box Configuration Required Customization Required Not Available Part Two: Scope of Work
Change Control Process Project Glossary Document Control Methodology Risk Management Plan Issue / Resolution Plan Project schedule Updated Project Plan Note: All documentation, manuals and other applicable project papers must be provided in hard copy format as well as electronic format. Electronic project papers and documentation must be provided as MS Office application files. State Responsibilities: Provide access to ODOT staff as appropriate. Provide necessary workspace and supplies as identified in the Contractor’s Proposal and mutually agreed to by the State. Review and approval of the delivered Project Management Methodology. Review and approval of the updated detailed Project Plan. Discovery The Contractor in conjunction with the appropriate State team, will analyze the project scope document and agree to the high-level terms therein. The Contractor along with the appropriate State team members will review the State’s Business, Feature, and Technical Requirements to obtain a broader description of the project with details of the business process and requirements. The Contractor must provide a System Requirements Specification document detailing and verifying the business requirements and processes, and how their solution will resolve them. The Contractor must begin working with the State teams to refine requirements contained in this RFP, and develop a Requirements Traceability Matrix. The Contractor must identify functionality, processes, and tools that may be required in the System design that will enable the Contractor to successfully implement their solution that meets the identified requirements of this RFP. Data Governance Standards and Data Governance Business Rules documents must be developed by the Contractor with input from appropriate State resources. Any additional functionality processes, and tools identified and recommended and not included in the Contractor’s accepted Proposal, must be reviewed and may be accepted by the State through the Change Control Process mutually agreed to by the Contractor and the State. The requirements analysis and documentation activities completed through the Contract must include mutually agreeable meeting times between the ODOT SMEs and the Contractor’s Project Team to affirm and detail all requirements. Included in the Discovery phase and associated documentation, the Contractor must develop and provide a Technical Environment Document that identifies at a minimum the Contractor’s: Database structure, and data upload and download and access methodology for system integration Initial capacity / configuration considerations Security and system access environment Identification, documentation and mutual agreement to solution performance standards
Identifies all additional hardware / software specifications that the State may need to consider and procure for the ODOT end-user environment Development of a Test Strategy Development of a Training Plan Contract Project Manager Deliverables: Project Team meetings, agendas, minutes Updated Project Plan documents Staffing Plan Communication Plan Change Control Process Project Glossary Document Control Methodology Risk Management Plan Issue / Resolution Plan Project schedule Refined System Requirements Specifications (SRS) Requirements Traceability Matrix Data Governance Standards Data Governance Business Rules Technical Environment Document Test Strategy Training Plan State Responsibilities: Provide access to ODOT and Local Agency staff as appropriate Review and approval of the updated detailed Project Plan documents Review and approval of System Requirements Specifications (SRS) Review and approval of the Technical Environment Document Review and approval of the Test Strategy Review and approval of the Training Plan Design The Contractor must identify functionality, processes, and tools required in the project that will enable the Contractor to successfully implement their solution and meet the requirements identified in this RFP. Any additional functionality, processes, and tools identified and recommended that are not included in the Contractor’s accepted Proposal, may be reviewed and accepted by the State through the Change Control Process. The Contractor must work with the ODOT Technical Lead, State Architect, DBAs, Network, and Server staff to develop a Software Architecture Design. The Software Architecture Design must contain the detailed IT requirements for the project, and will continue to be refined throughout the project. As part of this effort, the Contractor must work with ODOT staff to identify and document the bridge application interfaces, and provide a detailed data mapping solution document for the State’s approval. The Contractor must communicate with ODOT Project Manager and ODOT IT Manager concerning any integration solution that involves ODOT IT staff.