APPENDIX-III TABLE VII ACADEMIC PERFORMANCE INDICATORS (API) FOR PROMOTIONS OF ASSISTANT LIBRARIAN IN UNIVERSITIES / FOR COLLEGE LIBRARIAN UNDER CAREER ADVANCEMENT SCHEME (CAS) AND FOR DIRECT RECRUITMENT OF DEPUTY LIBRARIAN AND LIBRARIAN IN UNIVERSITIES. Direct workload and weightage to be given to different levels of Librarians Direct working hours per week Weightage Assistant Librarian/College Librarian 40 100 Deputy Librarian 36+4* 90 Librarian 32+8* 80 Based on the Librarian Cadre’s self-assessment, API scores are proposed for (a) Library resources organizations and maintenance of books, journals, reports, development, organization and management of e-resources; User awareness and instruction programmes, (b) ICT and other new technologies’ application for up gradation of library services and (c) Additional services such as extending library facilities on holidays, shelf order maintenance, library user manual, building and extending institutional library facilities to outsiders through external membership norms. The minimum API score required by Library Personnel from this category is different from different levels of promotion. The self assessment score should be based on objectively verifiable records. It shall be finalized by the screening cum evaluation/ selection committee. Universities may detail the activities, in case institutional specificities require, adjust the weightages without changing the minimum total API scores required under this category. spent on administrative responsibilities, innovation, up gradation of services, extension services etc.
CATEGORY – I – PROCUREMENT, ORGANIZATION, AND DELIVERY OF KNOWLEDGE AND INFORMATION THROUGH LIBRARY SERVICES Sr. No. Nature of Activity College Librarian API Claimed by after Actual Hours API Score Verified Page No. of relevant document Max. Score ** Actual Score I (a) 1.1 Library resources organization and maintenance of books, journals, reports 70 [40 out of 70 for 1.1 to 1.4] Actual hours spent per academic year ÷ 20 = ___ - All types of print books collected / acquired (Collection Development) - Print Journals, Periodicals - E - resources: E-Journals, E-Books, A/V etc. - Reports, Theses and Dissertations - Procurement of Teaching and Learning Aids- maps,charts,globes etc. - Manuscripts and rare books - Back volumes of Periodicals collected / Bound - Procuring donation of reading materials Maintenance of collection Technical Processing - Accessioning - Classification - Cataloguing - Book Binding - Training to library staff to maintain collection Arrangement of Collection / Stack Arrangement - Subject-wise / Classified shelving - Alphabetical shelving - Periodic Stock verification - Collection Evaluation, Write off/ weeding out of books, reading materials, etc.
- Newspaper Clipping Services - Services to differently abled students, etc. 1.3 Provision of assistance to the Departments of University / College with required inputs for preparing reports, manuals and related documents - Assistance by providing number of books, reports to Departments - Assistance by providing documents under documents delivery facilities to Departments - Assistance by providing Technical guidance to develop Departmental Library - Assistance by providing books to faculties of Department - Assistance by providing Indexing / Abstracting /Periodical Contents to faculties of departments /Sections - Procurement of Information from Libraries - Documentation for NAAC Report, Annual Report, Library Committee Report, UGC Report, RUSA Report, etc. - Assistance for Searching of Information to faculty/outside members, etc. 1.4 Assistance towards updating institutional website with activity related information and for bringing out institutional Newsletters etc. - Information Provided Library, services and Facilities - Information Provided Services rendered - Information Provided about Link of - Information Provided about new additions - Information Provided about Transactions - Information Provided about Library members - Information Provided for University / College publication - Information provided about - Information provided about library news, notifications and events, etc. Resources e- OPAC
I (a) 2.1 Development, organization and management of e-resources including their accessibility over Intranet/ Internet 70 [15 out of 70 for 2.1 to 2.2] - Web facilities provided to readers Expl.:- Database subscribed, Consortia, Open access journals, DOAJ, J-Gate, JCCC,LISA, Scopus,e- PG pathshala, EBSCO, NPTEL, IEEE, ProQuest etc. - Access to Inflibnet Resources (Shodhganga, Shodhsindhu, N-List, Shodhgangotri) , NDL, INFED and Other library networks and other Similar projects, etc. 2.2 Digitization of Library Resources and e-delivery of information - Design and development of Institutional Repository, Digital Library ,CMS - Information collected and delivered through electronic devices to Institutional Departments / Sections and readers - Digitization of Library materials and Creation of Metadata - Preservation and digital archiving of CDs Hard Disks, HDD etc. I (a) 3.1 User Awareness and Instruction programmes 70 [15 out of 70 for 3.1 to 3.2] - Orientation Lectures, User’s training in the use of Library Services as ,OPAC - Library talks / Lectures, Library Tours arranged for users - Instructions/training program for use of Technologies for users/ library staff, etc. 3.2 Knowledge resources user promotion programmes: - Book exhibitions - Journal display - Book reviews and book talks - Display of New Added books/Faculty Publications - Conducting Information literacy programmes
- Display of information about popular / significant days - Other Interactive Latest Learning Resources: Poster Design, presentation. - User Alerting Services (through e-mail, SMS, Social Networking Etc.) I (b) 4.1 ICT and new technologies application for upgradation of Library Services 15 (for 4.1 to 4.2) Involvements in activities of ICT - Procurement of ICT pre-requisites (e.g Hardware, Software etc) - Automation of Catalogue / Provision of OPAC, web - Learning resources procurement functions: - computerized acquisition of Materials - Barcode generation and maintenance/ pasting - Circulation operations including membership records. - Serial Subscription System - Data Capturing - Reference and Information Services - Computerized periodic Reports Generation - computerized Serial Control/Management of Back volumes. - Computerization of Administrative Work - QR Code technology application in Library Services - Provision of Kiosk - Provision of ICT infrastructure and its upgradation - M-Library-Development and Issue - Library Blogs - Library Wi-Fi, etc. I (b) 4.2 Library Security (Technology Based Methods) - RFID Technology - CCTV Technology
- 3M Technology - Data Storage, Backup and Security Technology - Visitors Attendance System through biometric, bar-code, turnstile Gate system etc. I (c) 5.1 Additional Services such as extending Library facilities on holidays 15 ( for 5.1 to 5.2) Actual hours spent per academic year ÷ 10 =___ - Textbook Section services provided - Reading Room and periodical section facilities provided - If required, Reading Room hours extended - Sanitary and Drinking Water services provided including on holidays - order maintenance:Shelf rectification,Shelf Indicators / Bay Guides boards to guide the readers - Library users manual, etc. I (c) 5.2 Building and Extending Institutional Library facilities to outsiders through external membership norms External users /readers are provided with Library services such as - Reference Service/Consultancy service - Reprographic Service - Temporary memberships for library access - Library Membership to senior Citizens/ outsiders - Plagiarism Checking Services to researchers - Referral service - Internet based services - Assistance for NAAC Guidance professional Guidance - Competitive Exam Support Services External Institutes are provided with Library services like - Memberships open to institutes, organizations - Library Loan Services provided to institutes, etc.
CATEGORY – III – RESEARCH AND ACADEMIC CONTRIBUTIONS Based on the self-assessment, API scores are proposed for research and library contributions. The minimum API scores required from this category are different for different levels of promotion in universities/colleges. The self-assessment score shall be based on verifiable records and shall be finalized by the screening cum evaluation committee for the promotion of Assistant Librarian / College Librarian to higher grades and Selection Committee for the promotion of Assistant Librarian to Deputy Librarian and for direct recruitment of Deputy Librarian and Librarian. Category III (A) (i) Research Publications in: Refereed Journals as notified by The UGC # Maximum score* 25 Per publication Sr. No. Title with Page Nos. Journal ISSN No. Sr. No. of Refereed Journals as notified by The UGC No. of (30 % weightage) Whether principal author / corresponding author / Guide (70 % weightage) Self appraisal score API score Verified Page No. of relevant documents Sub Total Category III (A) (i) Category III (A) (ii) Research Publications in: Other reputed journals as notified by The UGC# Maximum score* 10 Per publication Sr. No. Title with Page Nos. Journal ISSN No. Sr. No. of Refereed Journals as notified by The UGC No. of (30 % weightage) Whether principal author / corresponding author / Guide (70 % weightage) Self appraisal score API score Verified Page No. of relevant documents Sub Total Category III (A) (ii) Total of Category III (A) (i) + (ii)
committee evaluation committee IV Percentage Distribution of Weightage Points in the Expert Assessment (Total weightage = 100. Minimum required 50)) No separate points. Screening committee to verify API scores No separate points. Screening committee to verify API scores 30% - Library related research papers evaluation 50% - Assessment of domain knowledge on Library automation and Organizational skills 20 % - Interview performance 50% Library publication work 30% Assessment of innovative Library service and organization of digital library services 20% Interview performance) * One may score the balance points from either Category II or Category III to achieve the minimum score required under Category II + III. APPPENDIX – III: TABLE – IX MINIMUM ACADEMIC PERFORMANCE AND SERVICE REQUIREMENTS FOR PROMOTION OF LIBRARIAN CADRES IN UNIVERSITIES AND COLLEGES Sl. No Promotion of Librarian cadres through CAS Service (as prescribed by The MHRD Notification) requirement Minimum Academic Performance Requirements and Screening/Selection Criteria 1. Assistant Librarian/ College Librarian to Assistant Librarian (Senior Scale) /College Librarian (Senior Scale) (Stage 1 to Stage 2) Assistant Librarian/ College Librarian completed four of service in stage 1with Ph. D. or five years of service who are with M. Phil or six years of service without Ph. D./M.Phil. (i) Minimum API scores using PBAS Scoring proforma developed by the university as per the norms provided in Table VIII (A) of Appendix III for Librarian cadres in universities and for college Librarian cadres. (ii) One Orientation and one Refresher Course of 3/4 weeks duration (iii) Screening cum Verification Process of recommending promotion. 2. Assistant Librarian (Senior Scale) / college Librarian (senior scale) to Assistant Librarian (Selection Grade)/ College Librarian/ (selection grade) (Stage 2 to Stage 3) Assistant Librarian (Senior Scale/ college Librarian (senior scale) with completed service of five years in Stage 2 (i) Minimum API scores using the PBAS scoring proforma developed by University as per the norms provided in Table VIII (A) of Appendix III for Librarian Cadres in universities and for college librarian cadres. (ii) Additionally, two refresher courses, for a minimum period of 3 to 4 week duration to have been undergone during the assessment period. (iii) Screening cum Verification process of recommending promotion. 3. Assistant Librarian Deputy Librarian/ Minimum API scores using the PBAS scoring