Assessment of Risks Here you need to outline the risks associated with each event you will be putting on and how you will control these risks. You need to include anything that may pose a risk to any members, other attendees, or members of the public/other students. As well as physical risks, you also need to include things such as financial risks, organisational risks, data protection risks and risks to your society and the University’s reputation. There are examples of some control measures below, but you will need to consider each event yourself too. Name/Type of Potential Hazard What is the risk? What is posing it? What happen? People at risk Who could it affect? Potential Severity? High, medium or low? Likelihood? Very likely, quite, slight, low Control Measures What can you do to try and prevent the risk happening/minimise it? Only write things you actually can affect. 1. Meetings Room too small – people getting trapped if there is an emergency All attendees High Low People being offended by, or left out of, discussions within the meeting All attendees Medium Quite likely People’s personal data being shared inappropriately. All members Low Low 2. Bar Meet up Socials Alcohol poisoning All attendees Medium Low Aggressive behaviour All attendees, general public, reputation Medium Low Trips, falls, slips due to drunkenness All attendees Low Quite likely People not knowing where to go or getting lost All attendees Low Low 3. Bar Crawl Alcohol poisoning All attendees Medium Low Aggressive behaviour All attendees, general public, reputation Medium Low Trips, falls, slips due to drunkenness All attendees Low Quite likely Disrupting local people Reputation, local people Low Quite likely People not knowing where to go or getting lost All attendees Low Slight Students feeling excluded if they don’t drink alcohol Members Low Low
4. Trips outside Birmingham People missing transport and getting split up All attendees Medium Low The group does not have enough income to cover all the costs Society Medium Low Students getting ill or injured whilst away from home All attendees High Low People getting lost All attendees Low Low Unacceptable behaviour of attendees bringing the University of Birmingham or the society into disrepute University, society Medium Low 5. Trips abroad People missing transport links and getting split up All attendees Medium Low The group does not have enough income to cover all the costs Society Medium Low Students getting ill or injured whilst away from home All attendees High Low People getting lost All attendees Low Low Unacceptable behaviour of attendees bringing the University of Birmingham or the society into disrepute University, society Medium Low Causing offence to locals and putting members at risk due to local traditions and cultures University Members Local people Medium Low 6. External speakers People becoming upset at the content of the speech All attendees Low Low Speaker making comments that offence to students or public (present or not) All students, universities reputation Medium Low Room is too small or too big All attendees Medium Low Unacceptable behaviour of attendees or speaker bringing the University of Birmingham or the society into disrepute Student group, University Low Low 7. Event involving food Food poisoning All attendees High Low Food allergies All attendees High Low Burns from cooking Cooks Medium Low People feeling excluded due to dietary restrictions All society members Low Low