CYCLE FOR THE 2018/2019 IDP INCLUDING THE PMS BUDGET LINKAGES MONTH ACTIVITIES IDP PMS BUDGET JULY Preparation of the Draft IDP / Budget and PMS Process Plan. Engagement with Budget Office and PMS for alignment purposes. Signing of new performance contracts for Section 57 Managers and submission to EXCO (Section 69 of the MFMA and Section 57 of the MSA). Roll out of the SDBIP Prepare Departmental Business/Sectional Plans. Final S57 Managers’ Performance Assessments. Preparation of s46 Reports by various HOD’s. Mayor and Council / Entity Board (NEDA) Administration - Municipality and Entity Budget Review Activities Mayor begins planning for next three-year budget in accordance with co-ordination role of budget process MFMA s 53 Planning includes review of the previous year’s budget process and completion of the Budget Evaluation Checklist Accounting officers and senior officials of municipality and entities begin planning for next three-year budget MFMA s 68, 77 Accounting officers and senior officials of municipality and entities review options and contracts for service delivery s 76-81 Approve and announce new budget schedule and set up committees and forums. Consultation on performance and changing needs. AUGUST Tabling of IDP Process Plan to EXCO for comments IDP Process Plan tabled to Council for approval. Advertisement of the IDP Process Plan in order to meet AG audit requirements IDP preparation process initiated. Review of comments received on the 2016/2017 IDP document. Self-assessment to identify gaps in the IDP process. Submission of Q4 SDBIP Reports (for last quarter ) MPPR Reg. 14 Submission of the Annual Performance Reports prepared in terms of s46 of MSA 2000 to Council Submission of s46 Report to AG Quarterly Committee meeting on Mayor tables in Council a time schedule outlining key deadlines for: preparing, tabling and approving the budget; reviewing the IDP (as per s 34 of ) and budget related policies and consultation processes at least 10 months before the start of the budget year. MFMA s 21,22, 23; s 34, Ch 4 as amended Accounting Officer to submit to Auditor-General [Due by 31 August, MFMA Sec 126(1)(a)] Consultation on performance and changing needs. Review performance and financial position. Review external mechanisms. Start Planning for next three years.
Integration of information from adopted Sector Plans into the IDP Review document. Initiation of new sector plans into the IDP, if any. Updating and review of the strategic elements of the IDP in light of the new focus of Council. Convene IDP Representative IDP Steering Committee Meeting August (for the last quarter) MFMA Sect 166 &MPPR Reg. 14(3)(a) Evaluation Panel Audit Committee meeting (for evaluation of Sect 57 Managers final assessments) MPPR Reg. 14(3)(b) Mayor establishes committees and consultation forums for the budget process SEPTEMBER Integration of information from adopted Sector Plans into the IDP Review document if possible Review and updating of the IDP Vision, Mission and Objectives. Auditor General audit of performance measures Reminder to be sent to HOD’s to submit their Q1 SDBIP Reports in terms of s41 MSA Council through the IDP review process determines strategic objectives for service delivery and development for next three-year budgets including review of provincial and national government sector and strategic plans Budget offices of municipality and entities determine revenue projections and proposed rate and service charges and drafts initial allocations to functions and departments for the next financial year taking into account strategic objectives Engages with Provincial and National sector departments on sector specific programmes for alignment with municipalities plans (schools, libraries, clinics, water, electricity, roads, etc.) Update policies, priorities and objectives. Determine revenue projections and policies. OCTOBER Integration of information from adopted Sector Plans into the IDP Review document. Integration of Spatial Development Framework Updating and review of the strategic elements of the IDP in light of the new focus of Council. IDP Cluster Teams Submission of Q1 Reports by HOD’s Q1 Reports tabled to Council (for first quarter ) MPPR Reg. 14 Sect 57 Managers’ quarterly informal Accounting officer does initial review of national policies and budget plans and potential price increases of bulk resources with function and department officials MFMA s 35, 36, 42; MTBPS Determine revenue projections and policies. Engagement with sector departments, share and evaluate plans,
IDP Steering Committee Meeting assessments (for first quarter) national policies, MTBPS. Draft initial allocations to functions. Draft initial changes to IDP. NOVEMBER Review of Municipal Strategies, Objectives, ’s, KPI’s and targets. Identification of priority IDP projects. Project alignment between the DM and LM’s Convene IDP Representative Forum. Quarterly Audit Committee meeting (for the first quarter as per MFMA Sect 166 & MPPR Reg. 14(3)(a) Accounting officer reviews and drafts initial changes to IDP s 34 Auditor-General to return audit report [Due by 30 November, MFMA 126(4)] Draft initial changes to IDP. Consolidation of budgets and plans. ExCo determines strategic choices for next three years. DECEMBER Departments to comment on the reviewed Municipal Strategies, Objectives, ’s, KPI’s and targets. Project alignment between the DM and LM’s. Identification of priority IDP projects. Compile annual report (MFMA Sect 121) Reminder to be sent to HOD’s to submit their Q2 SDBIP Reports in terms of s41 MSA Council finalizes tariff (rates and service charges) policies for next financial year s 74, 75 Accounting officer and senior officials consolidate and prepare proposed budget and plans for next financial year taking into account previous year’s performance as per audited financial statements Executive determines strategic choices for next three years. Finalize tariff policies. JANUARY Review of Municipal Strategies, Objectives, ’s, KPI’s and targets. Identification of priority IDP projects. IDP Steering Committee Meeting IDP Cluster Submission of Q2 Reports by HOD’s Q2 Reports tabled to Council (for second quarter) MPPR Reg. 14 Mayor tables draft annual report as per MFMA Sect 127(2) Entity board of directors must approve and submit proposed budget and plans for next budgets to parent municipality at least 150 days before the start of the budget year MFMA s 87(1) Accounting officer reviews proposed national and provincial allocations to municipality for incorporation into the budget for tabling. (Proposed national and provincial allocations for three years must be available by 20 January) MFMA s 36 Prepare detailed budgets and plans for the next three years.
and All Directors Convene IDP Representative Forum 23 August 2017 Municipal Manager Submission of the draft annual report 2016/2017 with annual financial statements to the Audit / Performance Audit Committee for review 24 August 2017 Chief Financial Officer Municipal Manager Tabling of the unaudited Annual Report in Council for noting 30 August 2017 Submit draft previous financial year Annual Report and evidence to internal and the Auditor General including annual financial statements and financial and non-financial information 30 August 2017 Municipal Manager Financial Officer September 2017 Auditor General continue to audit annual report, audit report to the accounting officer of the municipality 29 September2017 Municipal Manager October 2017 Submission of Performance reports and performance information of the first quarter 12 October 2017 All Directors IDP/PMS and Budget Technical Steering Committee: presentation of the first quarterly performance analysis report 17 October 2017 Municipal Manager Submission of the Performance Report of the institution to the Office of the Mayor 18 October 2017 Municipal Manager BSC to discuss revenue projections 17 October 2017 Municipal Manager Special Council Meeting: Annual Report and oversight report process for adoption to be used as into public participating meetings for IDP Review process 26 October 2017 Mayor MPAC Chairperson Convene IGR – Approved Process Plan, War Room Report, Preparation for Mayoral Outreach for the review of needs and priorities. 27 October 2017 Municipal Manager November 2017 Annual Report and oversight report process for adoption to be used as input into public participation meetings for IDP Review process November 2017 Mayor Budget Steering Committee - Presentation on the alignment of expenditure programmes for 18/19 budget 13 November 2017 Oversight Committee finalises assessment on the annual report 14 November 2017 Municipal Manager Tabling of the audited annual report and financial statements to Council 24 November 2017 Mayor Annual Report is made available for inspection by the public 30 November 2017 Mayor December 2017
IDP/PMS and Budget Technical steering committee to discuss and finalize draft projects and submission of reviewed sector plans; draft adjustment budget 23 Febru1ary 2018 Municipal Manager SPECIAL COUNCIL MEETING: Table in a special council meeting the adjustments budget for mid-year 27 February 2018 Municipal Manager, Mayor 2018 Presentation of draft Reviewed IDP 2018 / 2019 to IDP/PMS and Budget Technical committee and alignment of budget 07 March 2018 Municipal Manager Budget Steering Committee meeting for presentation of Draft IDP and Draft Budget 09 2018 Mayor IDP/PMS and Budget Steering Committee: Presentation of the 1st IDP 2018/2019 (1st Review of 2017-22 IDP); review progress 09 2018 Mayor Submission of draft directorate SDBIPs 2018 / 2019 for consolidation 16 March 2018 All Directors IDP Rep Forum – Presentation of the draft reviewed IDP objectives, strategies and indicators, 22 March 2018 Municipal Manager Council Meeting – Presentation of the 1st draft IDP 2018 / 2019 (1st Review) 29 March 2018 Mayor April 2018 IDP advertised for public comments, public meetings and consultation schedule prepared 06 April 2018 Municipal Manager Submission of Performance reports and performance information of the third quarter 11 April 2018 All Directors Submission of adopted IDP and budget to the Office of the Premiers, Provincial and National Treasury, District Municipality and the MEC for EC-CoGTA 13 April 2018 Municipal Manager Mayoral Outreach (IDP, Budget and PMS Road shows) 09April - 25 April 2018 Mayor May 2018 IDP/PMS and Budget Technical Steering Committee to consider public comments and those from sector departments; presentation of performance reports for the 3rd quarter 05 May 2018 Municipal Manager IGR - Final Submission of inputs from Sector Departments 08 May 2018 Municipal Manager IDP/PMS and Budget Steering Committee: Presentation of Final Draft IDP 11 May 2018 Mayor IDP Representative Forum– presentation on the final draft IDP and Budget 2018 / 2019; and tariffs 25 May 2018 Municipal Manager IDP and Budget Workshop for Councillors and Traditional leaders on the final draft IDP 2018 / 2019 26 May 2018 Municipal Manager State of the Municipal Address: Reviewed IDP 2018/2019 & Budgets approved by Council 31 May 2018 Mayor June 2018