APPENDIX 1 – MEETINGS Meeting Purpose Frequency Reports / submissions Membership Build / Roll-out To review the Supplier's overall performance of this Contract. These meetings will cover: Network build and commission (in particular, progress in Network Deployment) based on each Phase; Milestone Achievement – discussing matters related to Milestone Achievement and Acceptance; Milestone Payments – reviewing and discussing forecast for the then current Network within the Phase, together with a forecast for the next Phase; operational performance (customer provisioning, technical performance and support); RSP take-up; reviewing Network implementation issues to the Network build and commission roll-out plan (subject to the Change Control Procedure); reviewing Contract Change proposals (subject to the Change Control Procedure; dealing with requests and progress reports on planned and actual site visits for testing and verification pursuant to Schedule 4.1; Monthly but changing to quarterly once the Network has been successfully implemented As per Schedule 6.4 (Reports); Milestone Achievement Progress Report as per Schedule 5.1(Milestone Payments and Claims Procedure); Current version of the Project Plan Supplier: Senior Project Manager Senior Delivery Manager Senior Finance Manager and where appropriate a representative of each Key Subcontractor. Authority: Senior Project Lead Senior Finance Lead
APPENDIX 2 – PROGRAMME AUTHORITY MEETINGS Meeting Purpose Frequency Reports / submissions Membership Supplier Management Board To review the Supplier’s individual involvement in the NGA Broadband Programme. These meetings will cover: overseeing the Supplier’s involvement in the NGA Broadband Programme and resolve any issues that arise; supporting delivery of Local Body projects managed by the Supplier, identifying any barriers to delivery, and taking action as appropriate to tackle these barriers; identifying opportunities to accelerate delivery where possible; helping ensure that project management and reporting systems are operating effectively; providing a forum for an exchange of information between the Supplier and Programme Authority including State aid issues and non-BDUK funded delivery; annual Wholesale Access Prices Benchmark review; reviewing Supplier’s proposed solution evolution, product/solution roadmaps and evolution. Quarterly or otherwise agreed As per the Programme Level reports listed in Schedule 6.4 (Reports) Supplier: Senior/Executive Supplier Representative Senior Project Director Senior Delivery Manager Senior Finance Manager Programme Authority: Senior/Executive Programme Authority Representative Programme Director Commercial Director Finance Lead
Joint Supplier/Authority forum To review in a joint forum related issues in respect of the NGA Broadband Programme. These meetings will cover: reviewing and managing Programme Change Requests and Local Body/Supplier level issues (i.e. changes, risks and/or issues affecting all suppliers and/or projects); obtaining Suppliers' and Local Bodies’ experiences and feedback. Quarterly n/a Supplier(s): Suppliers' Representatives Programme Authority: Programme Authority Representatives Local Bodies: Local Body representatives