ASPEN – (SBM) – HSD Executive Business and Technology Owner – Sean Pearson, HSD/ITD Chief Information Officer New Mexico Health Insurance Exchange Owner – Mike Nunez, Interim CEO – 01/23/2014 01/23/2014 1.0 PROJECT PROJECT PLAN MANAGER FOR EXECUTIVE
Monthly Project Status Reports to DoIT Project status reports. For all projects that require Department oversight, the lead Agency project manager shall submit an agency approved project status report on a monthly basis to the Department. Project Closeout Report This is the Template used to request that the project be officially closed. Note that project closure is the last phase of the certification process. 3.1.2 DELIVERABLE Change Control Document for ASPEN SBM Eligibility Service Changes Contractor will conduct Application Design (JAD) sessions with Procuring Agency subject matter experts to gather requirements for the enhancements. Contractor will lead the JAD sessions with qualified staff who are knowledgeable in the subject matter, and who are able to guide Procuring Agency staff in determining optimum solutions to the required enhancements, as required by applicable state and federal law. Change Management that will include, at a minimum: Modified or new screen design, as required Modified or new report design, as required Modified or new interface design, as required Modified or new processes, as required New or changed storyboards to describe changes in screens, reports, interfaces, batch processes Modified or new processing logic, as required Database design changes, as required High-level User Acceptance Test Plan to help guide the HSD UAT Test team to develop detailed test scripts Update technical documentation, as required Quality Assurance Testing Contractor will document and deliver Quality Assurance Testing Plan and Quality Assurance Test results to indicate that the enhancements are ready for User Acceptance Testing (UAT).
Shankar Srinivasan Get Insured NMHIX Integration Vendor Lead Subject Matter Advisors: Title/Role Stake in Project Nathan OGC Legal Counsel – Legal Advisor Subject Matter Expert Patrick Maltby ASPEN Project Manager Project Management Karmela Martinez ASPEN Release Planning Manager User Acceptance Liz Martinez MAD Staff Manager – Medicaid Policy Advisor Medicaid 6.2 GOVERNANCE This has been initiated with the integration of the current ASPEN Issue Resolution, Change Management and Work Approval Processes along with the PMO governance structure and reporting. In addition to Project Control Processes, key business and technical activities will commence. Communication plans and approach will be finalized involving all stakeholders both within and outside of state government. The PMO team utilizes standard industry project methodologies, approach and governance from the project inception. Clear goals and deliverables are communicated. A master project plan and schedule will be created for all tasks and deliverables. Every task will have a single owner and be tracked against effort and completion. Schedules will be reviewed on a weekly basis to facilitate timely delivery. 6.3 6.3.1 MANAGER CONTACT INFORMATION Sean Pearson ITD CIO 505-490-4223 Sean.Pearson@state.nm.us Merv Jersak PMO Senior Project Manager - Dewpoint 916-719-4635
Executive Steering Committee (ESC) Meetings All ESC members To keep project stakeholders informed about project strategy, progress & risks to success. To maintain project continuity & scope. Senior Project Manager, Executive Owners Monthly 3rd Thursday Outlook Notification/ Meetings Federal Partners Meetings All ESC & Work Team Members To keep Federal Partners informed of project progress. Executive Owners, (contributions by others as needed) 3rd Thursday of the Month Outlook Notification/ Conference Call Project Work Team Meetings All PMO Leadership Team Members To keep track of task completion, inform members of progress on other tasks and to identify risks to the project that need to be escalated to the ESC. Senior Project Manager, Project Manager, PMO Leadership Team Members Weekly on Thursdays Outlook Notification/ Meetings Executive Sponsor Meeting Executive Sponsor, Select PMO Leadership Team Members Strategic direction and decisions. To address any ongoing issues in the project. Senior Project Manager, Select PMO Leadership Team Members As Needed Outlook, Verbal Notification/ Meetings Status Reports Work Team Members To keep project stakeholders informed about project progress & risks to success Senior Project Manager, IT Project Manager, PMO Leadership Team Members Weekly Paper Documents, Electronic Documents Project Timeline ESC, Work Teams, & Advisory Stakeholders To inform project stakeholders of milestones & deadlines visually Senior Project Manager, Project Manager Daily (as needed to update progress) Document and Electronically Available on Shared Drive 12.0 INDEPENDENT VERIFICATION AND VALIDATION - IV&V