Printing costs € 125,51 Transport € 381,00 Excursion € 1 129,00 Others € 125,51 OTE Abegondo € 16 960,00 Speakers/ presentations € 5 040,00 € 6 100,00 Translation costs € 3 600,00 Printing € 500,00 Transport € 1 600,00 Excursion € - Others € 120,00 OTE Hasselt € 12 778,25 Speakers/ presentations € 500,00 € 2 378,25 Meals € 6 300,00 Translation costs € 1 700,00 Printing costs € 500,00 Transport € 1 000,00 Excursion € 100,00 Others € 300,00 OTE Detmold € 23 698,00 Speakers/ presentations € 500,00 Hotel € 9 198,00 Meals € 8 100,00 Translation costs € 4 000,00 Printing costs € - Transport € 1 000,00 Excursion € 100,00 Others € 800,00 Total € 61 504,12 Table 4: Total costs of the organisation of the OTE conferences. Travel The transport costs to come to each conference are paid by the participating city self. The Travel costs will be reimbursed by the municipality of Hasselt at 50% of the expenditure with a maximum of 450 euro/project partner and per conference. There is an exception made in some cases. Conference Participating cities Reimbursement (in EUR) Coordinating Partner (in EUR) Own expenses (in EUR) OTE Kaunas Abegondo € 450,00 € 496,00 Detmold € 800,00 € 2 119,22 Oraiokastro € 378,05 € 378,05
Saint-Omer € 424,13 € 424,13 Sandwich € 269,17 € 242,16 Schiedam € 402,39 € 402,39 Hasselt € 0,00 € 2 043,60 € 0,00 Total € 2 723,73 € 2 043,60 € 4 061,94 OTE Abegondo Detmold € 450,00 Unknown Kaunas € 450,00 € 1 170,00 Oraiokastro € 794,83 € 0,00 Stoorzender € 450,00 € 606,00 Saint-Omer € 450,00 Unknown Sandwich € 450,00 Unknown Schiedam € 450,00 € 1 147,75 Reggio Emilia € 143,59 € 143,59 Hasselt € 0,00 € 2 983,00 € 0,00 € 3 638,42 € 2 983,00 € 3 067,34 OTE Hasselt Abegondo € 450,00 Detmold € 450,00 Kaunas € 450,00 Oraiokastro € 450,00 € 450,00 Sandwich € 450,00 Stoorzender € 450,00 Schiedam € 450,00 Reggio Emilia € 450,00 Hasselt € 0,00 € 0,00 € 0,00 Total € 4 050,00 € 0,00 € 0,00 OTE Detmold Abegondo € 450,00 Kaunas € 450,00 Oraiokastro € 450,00 Saint-Omer € 450,00 Sandwich € 450,00 Schiedam € 450,00 Stoorzender € 450,00 Reggio Emilia € 450,00 Hasselt € 0,00 € 500,00 € 0,00 Total € 3 600,00 € 500,00 € 0,00 Total € 14 012,15 € 5 526,60 € 7 129,28 Secretariat cost Secretariat costs are costs made by the lead partner during the preparatory visits. The costs of these visits are charged within the OTE project.
amount of secretariat costs (in EUR) Division of costs per catergory (in EUR) OTE Kaunas 15 - 18/07/2015 € 760,15 Hotel € 219,35 Meals € 59,84 Translation costs € 0,00 Transport € 464,96 Others € 16,00 OTE Abegondo 8-11/09/2015 € 1 139,45 Hotel € 182,00 Meals € 219,70 Translation costs € 0,00 Transport € 539,00 Rented Car € 181,00 Others € 17,75 OTE Abegondo 1-4/02/2016 € 1 336,00 Hotel € 661,00 Meals € 54,00 Transport € 621,00 Others € 26,46 OTE Hasselt Hotel € 0,00 Meals € 0,00 Transport € 0,00 Others € 0,00 OTE Detmold 7-9/06/2016 € 772,00 Hotel € 192,00 € 330,00 Transport € 250,00 Others € 0,00 Others: Sandwich € 193,00 Transport € 193 Total € 4 200,60 € 4 227,06 Table 5: Secretariat costs for the OTE conferences. Summary overview of expenses per conference OTE Kaunas OTE Abegondo OTE Hasselt* OTE Detmold* Allowance € 22 500,00 € 25 000,00 € 25 000,00 € 25 000,00 Costs: € 13 595,32 € 26 056,87 € 16 828,25 € 28 570,00 Local costs € 8 067,87 € 16 960,00 € 12 778,25 € 23 698,00 Secretariat costs € 760,12 € 2 475,45 € 0,00 € 772,00 Reimbursement € 4 767,33 € 6 621,42 € 4 050,00 € 4 100,00 Total € 8 904,68 -€ 1 056,87 € 8 171,75 -€ 3 570,00 Table 6: Summary overview of expenses per conference. *Estimation.