RISK ASSESSMENT FORM RISK ASSESSMENT: Support Analyst safe systems of work LOCATION: IT Section REFERENCE: ICT 2010-04-1 COMPLETED BY: DATE COMPLETED: 1/5/14 REVIEWED DATE: OTHER RELEVANT RISK ASSESSMENTS: Health & safety inspection monitoring form, Fire safety in the workplace, Health & safety display screen equipment Work Activity Risk In Further Action Required Ref No Description Hazard (H-M-L) Control Measures Required Place By when Person responsible 1 Ionising radiation Large amount of IT equipment based in rack rooms, server rooms, UPS/Power and generator rooms and workshops that might produce electromagnetic or mircowave rays. Risk of exposure to non-ionising radiation, effecting whole body especially susceptible organs, danger of RF burns etc. Effect to persons with implanted devices i.e. pacemakers etc. L Ensure existing staff are aware of dangers and that guidance and warning notices in equipment and training manuals are adhered to. Y 2 Noise Large amount of IT equipment based in rack rooms, server rooms, UPS/Power and generator rooms and workshop that might produce excessive L Ensure existing staff are aware of dangers and issue guidance and warning notices. Ensure training manual is adhered to. Report any excessive noise as near miss for reporting purposes. If the risk rises to Medium report matter to Health & Safety dept for a noise assessment. Y
electricity supply or with voltages ranging from low to EHT. procedures highlighted in equipment manuals are followed. Monitor fitness / risk assess suitability of staff, referring any issues to FMO as necessary. 7 Working and moving equipment at low levels Risk of muscular skeletal injuries through diagnostic repairs and replacement of equipment on low shelves in rack rooms, server rooms, UPS/Power and generator rooms and and vehicles. Risk of personal injury – cuts and bruises when working under desks or floor cabling ducts L Ensure staff are fully aware of associated dangers and have been provided with specialist manual handling training. Repetitive tasks to be kept to a minimum and only if absolutely necessary. Ensure safe working practices are followed. Monitor fitness / risk assess suitability of staff, referring any issues to FMO as necessary. 8 Working in confined spaces Injury through contact with equipment, fixtures or fittings. Injury through inability to follow safe handling measures due to limited space. Slow escape time in emergency evacuation situation. Risk of personal injury or muscular skeletal problems when working in rack rooms, server rooms, UPS/Power and generator rooms and vehicles. L Whenever possible ensure that equipment is installed in suitable sized areas. If not possible make all staff are aware of risks due to limited space, whenever possible avoid single person working. Repetitive tasks to be kept to a minimum and only if absolutely necessary. Monitor fitness / risk assess suitability of referring any issues to FMO as necessary. 9 Cleaning and maintaining plant and machinery Risk of personal injury – cuts and bruises when cleaning or maintaining equipment. Risk of airborne dust or small particles. L Ensure existing staff are aware of dangers and that guidance and warning notices in equipment and training manuals is adhered to. Personal protective equipment or Eye mask to be provided if necessary. 10 Working outside normal Risk of personal injury – slips trips or falls when visiting places outside normal place of work or places in darkness. L Ensure all staff are issued with communications equipment i.e. radios or mobile phone etc.
working hours. Risk of personal safety due to reduced security levels. No assistance available if injured. Time delay involved in summoning assistance. Possible contact with persons intent on causing damage or injury Inform office / control room of exact location and arrange frequent check calls etc. Provide first aid training. Follow safe working procedure. 11 Work on remote sites and locations. No assistance available if injured. Time delay involved in summoning assistance. Possible contact with persons intent on causing damage or injury L Ensure all staff are issued with communications equipment i.e. radios or mobile phone etc. Inform office / control room of exact location and arrange frequent check calls etc. Provide first aid training Follow safe working procedure. 12 Work at major incidents or major events. Injury from weapons / explosives. Risk of personal injury from in unfamiliar surroundings. Stress through pressure of work. L Provide appropriate emergency planning training. Ensure all staff are issued with communications equipment i.e. radios or mobile phone etc. Risk assess suitability of staff, referring any issues to FMO as necessary. 13 Pressure of work or stress when attempting to rectify faults with force system. Stress due to pressure of work. Errors made due to rushing etc. L Ensure full training for staff in all situations likely to be encountered. Provide good working practice guidelines. Ensure assistance is available at all times. Monitor staff, referring any issues to FMO as necessary. 14 Use of VDU Equipment Working position: (Causing back ache, neck discomfort and longer term musculoskeletal disorders etc.) M Carry out an assessment with each user under the Health and Safety (Display Screen Equipment) Regs 1992 in order to identify and remedy any: ° incorrect seating arrangement ° insufficient work area, worktop or equipment
Equipment/environment causing eye watering, headaches, tiredness and visual fatigue. ° incorrectly positioned display screen or key board ° screen glare or flicker. Provide staff with regular breaks and changes in activity Monitor through health surveillance by managers Encourage staff to raise concerns Repeat assessment whenever equipment or layout change Ensure "Users" are aware of the entitlement to request an eye and eyesight test and provide those who request one with an appropriate eye and eyesight test and any special corrective spectacles or appliances which may be prescribed for VDU use by the optician Work Activity Risk In Further Action Required Ref No Description Hazard (H-M-L) Control Measures Required Place By when Person responsible 15 Use of VDU Equipment Ill health and stress due to working environment, pressures and hours of work Supervisors to: ° monitor and analyse sickness reports, and ° where necessary liaise with Health Care and Safety Team 16 Use of Audio Equipment Noise: Possibility of hearing damage if operator needs to increase volume to counter surrounding noise levels Earpieces causing infections Consider: ° erection of acoustic barrier or measures to reduce background noise ° audiometric testing of staff on appointment and at regular intervals thereafter Personal issue earpieces Provide information to on hygiene and use of earpieces