QDC Public Monthly until August thereafter bimonthly In person for core members but with VC links available Venue to be determined by the Chair Rem Cttee Convened in public but most of the business in closed session Bi monthly but likely that a number of these will not be needed In person as diaried on the rise of the meetings See Board meeting venues CFC Public Two per year VC from three locations HQ, VPH and Swansea STB Not Public Monthly Face to face with VC links provided only by express agreement of the Chair VPH Membership NEDs Executive Staff Side (in attendance)** Trust Board Chairman plus 7 NEDS (voting) ET (5 voting) 2 Audit Committee* Five NEDs (voting) Directors as per TOR 1 QDC* Five NEDs (voting) Directors as per TOR 1 Remuneration Cttee Four NEDs (voting) Directors as per TOR 0 CFC Three NEDs (voting) 2 Directors as per TOR (voting) 1 STB Three NEDs Executive Team 1 *Formal constituted of NEDs only. ** Discussions still continuing regarding the level of staff side representation on the Board and its Committees and therefore the numbers indicated here are yet to be formally agreed by the Board. . ) Audit Committee
Subject Committee/Business routing and frequency EMS/Control performance monitoring QDC NO Roster Reviews STB YES, only if policy change Meal Break Policy STB YES PCS Modernisation – disaggregation STB YES Monitoring PCS Performance QDC NO Setting Annual Objectives for the organisation – IBP STB YES (Annually) Monitoring IBP in terms of delivery QDC YES (Quarterly) Setting budget/financial plan and any savings targets/cost improvement STB YES (Winter/Spring) Monitoring of financial plan and any savings targets/CIPs QDC NO Setting of Capital Plan STB YES (with budget in Feb) Annual Accounts AUDC YES (May/June) Charitable Funds Accounts CFC then AC in September YES (September) Performance Dashboard QDC YES (each meeting) Emergency Planning/Business Continuity/Major Incident Plan STB YES (Annually) Clinical Effectiveness Strategy STB YES 1000 Lives Plus Campaign / Patient Safety Issues QDC NO Putting things and Lessons Learnt QDC NO (pick up in Annual Report) Concerns Annual Report AC YES – (On Minutes) Safeguarding (Children and Adults) QDC NO Safeguarding Annual Report AC YES – (On Minutes) Research and Development Strategy STB YES Infection Prevention and Control Annual Report AC YES – (On Minutes) Clinical Audits QDC NO Ensuring appropriate Clinical Programme in place AC NO NHS Direct Wales Performance QDC NO NHS Direct Strategic issues STB YES Medicine Management QDC NO Integrated Estates Strategy STB YES Projects: Business Cases Transformation Project Monitoring STB STB YES NO
to put in place arrangements if required. In terms of Trust premises primarily, the following three sites will be used: Thanet House, HQ and Vantage Point House. Is the Policy Lawful? Yes No Will the Policy be adopted? Yes No If no, please record the reason and any further action required: Are monitoring arrangements in place? Yes No Refer to Action Plan (Form 8) N/A Who is the Lead Officer? Name: Dawn Sharp Title: Corporate Secretary Department: Chief Executive Review Date of Policy: January 2014 Signature of all parties: Name Title Signature