Dr. susana murphy sponsor secretary robert piro agency cio nmped cio carolann gutierrez project manager nmped director 2.2 2.2.1 – 2.2.2 Role Responsibilities Participant(s) TBD TBD TBC 2.2.3 The table below identifies the major communications deliverables and methods, who receives it, the frequency of distribution and responsible party. Deliverable/ Communication Recipient Delivery Method Frequency Responsible Party ART Project Status Funding Source Written project/ Upon Request Nutrition Bureau Chief DoIT Monthly Project Report DoIT Email Monthly PED Project Manager IV&V Reports DoIT, Executive Sponsor, Steering Committee Email Monthly IV&V Vendor
Closing System Acceptance, Transition to Operations, Closeout Procedures, Transition for support to PED. Deliverable and Product Acceptance, Closeout Documents. Transition to Operations. 4.1.1 Project Deliverables are work products or artifacts that are driven by the project management methodology requirements and standard project management practices regardless of the product requirements of the project. 4.1.1.1 [Project Charter] Description - The Project Charter for Certification will set the overall scope for the project and the governance structure. Deliverable Acceptance Criteria – Project objectives defined; and budget outlined. Standards for Content and Format - As per DoIT format. Quality Review - Acceptance by Project sponsor. 4.1.1.2 [Certification] Description - The Request for Certification and Release of Funds form will be submitted when a project goes for certification in each phase. Deliverable Acceptance Criteria – Project certified and funds released. Standards for Content and Format – As per DoIT format. Quality Review – Acceptance by Project sponsor and DoIT review. 4.1.1.3 [Project Management Plan] Description – A Project Management Plan (PMP) is prepared and used to manage project execution, control, and project out. Deliverable Acceptance Criteria – Includes project management, execution and control plans. Standards for Content and Format – As per standard project management format. Quality Review – Acceptance by Steering Committee. MANAGEMENT
Introductions of SL-Tech project team, Agency key personnel Project Manager leads introductory kick-off meetings Availability of key Agency for meeting Week 0 Person-days: included in above work step Needs Assessment Review CRE Reports Assistant Project Manager Lead Trainer Deliverables: Provide Past CRE reports Meet with Reviewers Review other examples of administrative review Week 0 Person-days: Included in work step above Assess Technical Environment Benchmarked Against System Requirements Technical Manager Deliverables: Access to internet (SL-Tech to provide computers) Access to identified Agency systems Week 0 Person Days: Included in work step above Arrange Training Logistics Secure training locations for regional training seminars Secure audio-visual for regional training Provide memo to LEA’s from Secretary Garcia on preparing for upcoming deployments. Lead Trainer Customer Service Manager Deliverables: Advertise regional training seminars Provide suggestions for training locations Week 0 Person Days: 2 Customer Service Management Customer Service Role call tracking system Field technical assistance and technical support calls from LEAs included in this project Serves as the back-up for trainers Serves as the on the ground liaison between SL-Tech, Project staff, and NMPED Customer Service Manager Deliverable: Provide telephone – preferably an 800# Weeks 0 – 57
eLearning Deployment Demonstration of eLearning and Learning Management System (LMS) Review of eLearning content according to RFP specifications Project Manager Lead Trainer Deliverables: eLearning modules Acceptance of eLearning Modules Week 1 Person Days: 2 Develop Pre-CRE Trainer’s Toolkit (Activity 1) Components of Toolkit: Assessment checklist Technical assessment checklist Training materials Strategies for problem-solving Deliverable: Program Improvement toolkit Project Manager Assistant Project Manager Senior Project Consultant Week 2 Person-Days: 8 Beta Test Pre-CRE Assessment & Training (Activity1) New SFA Pre-CRE Accountability Training – Site 1 Project Manager Assistant Project Manager Week 3 Person Days: 8 Train Trainers for New SFA Pre-CRE Accountability Training (Activity 1) Train the Trainers New SFA Pre-CRE Accountability Training – Site 2 &3 Project Manager Assistant Project Manager Lead Trainer Trainers (3) Week 5 Person Days: 24 New SFA Pre-CRE Accountability Training (Activity 1) New SFA 4 – 21 Lead Trainer Trainers (3) Weeks 6-12 (off 1 week/per Person Days: 100
Customize Cost Control Manual (Activity 4) Customize Cost Control Manual and Point. Convert to online manual. Project Manager Assistant Project Manager Deliverable: Online Cost Control Manual Week 13 Person Days: 5 the Trainers Cost Control Seminar (Activity 4) the Trainers Regional Cost Control Regions 1 & 2 Project Manager Assistant Project Manager Lead Trainer Trainers (3) Week 14 Person Days: 24 Regional Cost Control Seminars (Activity 4) Regional Cost Control Regions 3-6 Lead Trainer Trainers (3) Week 15 Person Days: 20 Install software Project Manager Technical Manager Deliverable: Provide access to web server. Week 15 Person Days: 2 Decision Support Tool (DST) Implementation (Activity 1) Interface to NMPED Claim System Technical Manager Deliverable: Provide access to claim software and data profile Week 15 Person Days: 2
Setup Defaults and Populate Data Assistant Project Manager Technical Manager Deliverable: Provide data required to DST e.g., sites, enrollment Week 15 Person Days: 10 Online Accountability Manual (Activity 2) Develop Accountability Manual Meal application processing Verification Counting and claiming DST Project Manager Assistant Project Manager Senior Project Consultant Deliverable: Online Accountability Manual Week 16 Person Days: 10 DST and Accountability Trainer’s Toolkit (Activities 1 & 2) Develop training to teach districts Meal application processing Verification Counting and claiming DST Quick Reference Guide (QRG) Project Manager Assistant Project Manager Senior Project Consultant Deliverable: Accountability Toolkit Week 17 Person Days: 10 DST and Accountability Trainer’s Toolkit for Regional Seminars (Activities 1 & 2) Develop training tools to teach all sites and LEAs Meal application processing Verification Counting and claiming DST QRG Project Manager Assistant Project Manager Senior Project Consultant Deliverable: Online Manual Trainer’s Toolkit Week 18 Person Days: 10
Train NMPED on DST (Activity 1) Develop training and QRG for NMPED staff on DST. Assistance Project Manager Deliverable: QRG Week 19 Person Days: 5 Train selected NMPED staff to use DST to identify “at risk districts” Assistant Project Manager Lead Trainer Customer Service Manager Deliverable: Schedule NMPED staff for training Week 20 Person Days: 6 Beta Test & Train the Trainers Regional Accountability Training (Activity 2) Train the Trainers Regional Accountability Training Regions 1 & 2 Project Manager Assistant Project Manager Lead Trainer Trainers (3) Week 21 Person Days: 12 Regional Accountability Training (Activity 2) Regional Accountability Training Regions 3 – 6 Lead Trainer Trainers (3) Week 22 -23 Person Days: 20 Beta Test and Train the Trainer Error Prone SFA Accountability Training (Activity 2) the Trainers Error Prone SFA Accountability Training Sites 1 & 2 Project Manager Assistant Project Manager Lead Trainer Trainers (3) Week 24 Person Days: 30
Error Prone SFA Accountability Training (Activity 2) Error Prone SFA Accountability Training Sites 3 – 28 Lead Trainer Trainers (3) 25-28 (off 1 week per month) Person Days: 80 Develop Provision 2 Manual (Activity 3) Update Provision 2 Manual Project Manager Assistant Project Manager Deliverable: Provision 2 Manual Deliverable: Current electronic files for Provision 2 Manual Week 25 Person Days: 10 Develop Provision 2 Trainer’s Toolkit (Activity 3) Develop: Assessment checklist Training materials Problem-solving tools Project Manager Assistant Project Manager Deliverable: P2 Trainer’s Toolkit Week 26 Person Days: 10 Beta Test and Train the Trainers Provision 2 Accountability Training and Assessment (Activity 3) Provision 2 Accountability Training and Assessment 1 & 2 Project Manager Assistant Project Manager Lead Trainer Trainers (3) Week 27 Person Days: 30 Provision 2 Accountability Training and Assessment (Activity 3) Provision 2 Accountability Training and Assessment 3 – 33 Lead Trainer Trainers (3) Weeks 29 – 36 Person Days: 100
Install software Project Manager Technical Manager Deliverable: Provide access to web server. Week 36 Person Days: 2 ASP Hosted Point of Sale, Application Processing, and Verification Implementation (Activity 2) Build Interface to Student Information System Technical Manager Deliverable: Provide access to student system and data profile Week 36 Person Days: 2 Setup Defaults and Populate Data Project Manager Technical Manager Deliverable: Provide data required to setup ASP e.g., sites, meal prices, items, income tables, reimbursement rates Week 37 Person Days: 10 Install Sites on ASP or Regular Point of (Activity 2) Identify 3 test sites for ASP prior to wide implementation. LEA and Sites on ASP • data for Application Processing, Verification, and POS • Train central office staff • Train site manager* • Train cashiers* *Most of this training can be executed via e-Learning 38 – 57 as needed Person Days: 5 days per LEA plus 2 days per site Regional Accountability Training (Activity 2) Regional Accountability Training Regions 1 – 6 Lead Trainer Trainers (3) Week 38-40 Person Days: 56