Cultural Facilities Planning Framework Recommendations for implementation Major Recommendations Resourcing Priority the Hub and Spokes model for the operation of arts and cultural facilities planning and operations Planning and Development; Community Wellbeing Existing budget High Adopt the Hierarchy of Facility Provision (Regional, Municipal and Local significance outlined in this study) as a guide for the future planning and provision of arts facilities in Cardinia Shire and incorporate sites and facilities in Township, planning and structure plans Planning and Development; Community Wellbeing Existing budget High Adopt a new Vision for cultural facilities planning Community Wellbeing Existing budget High Consider Cultural Precincts as part of the implementation and future planning of structure plans and Shire-wide planning Planning and Development; Community Wellbeing CWP budget bid High Develop & adopt a Cultural and Community Facilities Provision Plan, similar to the Recreation Reserve Facility Standards Policy (February 2011) Planning and Development; Community Wellbeing Existing budget & staffing High
Develop brief to refurbish Cardinia Cultural Centre as a performing arts centre including a new small exhibition gallery Assets and Services; Planning and Development; Community Wellbeing $250k for arts facility design in CWP budget part allocation to this project in Capital Bid High Undertake a business case analysis for the proposed Public Gallery in Emerald see Appendix 6 Note ongoing operational costs est. $200K per annum Planning and Development; Assets and Services; Community Wellbeing; Arts Victoria Design & build: Approx. $5.5mil (not currently in CWP budget - suggest part allocation of arts facility design in CWP Budget to this project in 2015-2016) High A. Include planning for community art spaces (such as artist studios, exhibition, wet, storage and rehearsal spaces) when reviewing Township and Precinct Structure Plans and when designing new community centres, libraries and other community facilities aligned to Community Arts Centre Requirements Table in Section 8 of this report and based on Hub and Spokes model B. Amend planning of the proposed Emerald Community Hub to include facilities for community arts Planning and Development; Community Wellbeing Community consultation $250k for design and construction in CWP in Council budget –Suggest part allocation to this project in (for part B) High Identify rehearsal and storage facilities for community arts groups that are located within reasonable proximity to existing arts and cultural facilities such as Cardinia Cultural Centre, the Gem Community Arts Centre and Officer Community Hub Planning and Development; Community Wellbeing Staff capacity required High
This document is based on extensive community consultation as part of the Arts and Cultural Facilities Feasibility Study, together with research on best practice and facility planning guidelines. Vision In 2030 Cardinia will be home to a diverse of quality arts and cultural facilities that will house the making, development and presentation of arts activity and provide increased opportunities for engagement and participation by the general community, artists and visitors to the Shire. Principles The following overarching principles to guide arts and cultural facility planning are drawn from Council’s Arts and Culture Policy 2012-2017: cultural vitality – develop local identity, shared values and a sense of belonging and place community building – foster wellbeing, connectedness and cohesion social immersion – promote active participation, engagement and social inclusion sustainability – build economic, environmental, social and cultural sustainability diversity – foster cultural diversity, awareness and expression innovation and creativity – support creativity, diversity and innovation. These principles are directly aligned to Creating the Future, Cardinia Shire’s Council Plan 2012-2017. In addition, the Guideline for Arts and Cultural Facilities Development also directly addresses urban planning principles drawn from national and state planning regimes. Guideline for Arts and Cultural Facilities Development The following table is intended to guide integrated planning and may be helpful in the planning process for arts and cultural facilities to ensure that the principles and objectives are met. It provides strategic directions for incorporating planning for cultural facilities into future planning in urban design. The guidelines directly align with Council’s current urban planning regime, including Activity Centre Planning. Facility Development Principle Facility Strategic Objective 1. Leadership and Governance STRUCTURE and CONNECTIONS Organise places so their parts relate well to each other (integrated planning) Integrate Cultural Facilities Planning into urban plans, precinct, district and structure plans, facility development plans and future Activity Centre Plans Integrate cultural facilities with transport corridors and linear open space corridors to improve accessibility, aligned with the Cardinia Shire Council’s Transport Planning Strategies ACCESSIBILITY Provide ease, safety and choice of access for all people Align facilities planning with Community Plan frameworks, ensuring residents have access to facilities within reasonable proximity of equitable access across the Shire
a framework for planning facilities and the provision of gallery spaces are clearly priorities. The longer term provision of a larger, purpose-built art gallery can start with establishing planning committees, public engagement and developing a business case – a process that should gain its own momentum if it has Council and public support. Recommendations Resourcing Priority 1. Adopt the Hub and Spokes model for the operation of arts and cultural facilities planning and operations Planning and Development; Community Wellbeing Existing budget High 2. the Hierarchy of Facility Provision (Regional, Municipal and Local significance outlined in this study) as a guide for the future planning and provision of arts facilities in Cardinia Shire and incorporate sites and facilities in Township, planning and structure plans Planning and Development; Community Wellbeing Existing budget High 3. Adopt a new Vision for cultural facilities planning Community Wellbeing Existing budget High 4. Consider Cultural Precincts as part of the implementation and future planning of structure plans and Shire-wide planning Planning and Development; Community Wellbeing CWP budget bid High 5. Develop & a Cultural and Community Facilities Provision Plan, similar to the Recreation Reserve Facility Standards Policy (February 2011) Planning and Development; Community Wellbeing Existing budget & staffing High 6. Develop brief to refurbish Cardinia Cultural Centre as a performing arts centre including a new small exhibition gallery Assets and Services; Planning and Development; Community Wellbeing $250k for arts facility design in CWP budget part allocation to this project in 2015-2016 Capital Works Bid High
7. A. Include planning for community art spaces (such as artist studios, exhibition, wet, storage and rehearsal spaces) when reviewing Township and Precinct Structure Plans and when designing new community centres, libraries and other community facilities aligned to Community Arts Centre Requirements Table in Section 8 of this report and based on Hub and Spokes model B. Amend planning of the proposed Emerald Community Hub to include facilities for community arts Planning and Development; Community Wellbeing Community consultation $250k for design and construction in CWP in Council budget –Suggest part allocation to this project in 2016-2018 (for part B) High 8. Officer Secondary College Community Hub Project - arts facility Planning and Development; Community Wellbeing Successful 2013 funding application to DTPLI. Existing and SRV funding allocations. (Due for completion early 2016) High 9. Scope potential for increasing staffing to support planning and provision of arts and cultural facilities See note on staff resourcing below and Section 3.3.6 of this Study Planning and Development; Community Wellbeing Council annual budget increase High 10. Identify rehearsal and storage facilities for community arts groups that are located within reasonable proximity to existing arts and cultural facilities such as Cardinia Cultural Centre, the Gem Community Arts Centre and Officer Community Hub Planning and Development; Community Wellbeing capacity required High 11. Undertake a feasibility study on a proposed community arts centre in Officer, Pakenham or Beaconsfield based on Hub and Spokes model. Planning and Development; Community Wellbeing Short term contracted officer. Medium 12. Engage with community organisations, neighbourhood houses and community centres to plan and/or upgrade three (3) community art galleries across the Shire based on the Hub & Spokes model Community Wellbeing Funding application to DTPLI Medium
Identify council owned and community facilities that could be utilised for storage and office accommodation throughout the Shire. Explore developing an Expression of Interest process to ensure equitable access Planning and Development; CDO Assets and Services Mostly staff capacity required High Complete work on identifying all community facilities (e.g. halls) and essential data and enter all data into the Cultural Spaces Database developed by the Victorian Government and City of Melbourne Community Strengthening (possible Short term contracted officer) $10,000 High Consider postponing demolition of facilities at PB Ronald Reserve until alternative storage facilities can be identified for user groups Assets and Services None High Expand networking events for local artists and groups; five events per year based on Hub and Spokes model e.g. Pakenham, Emerald, Beaconsfield, Bunyip and Koo wee Rup (e.g. City of Kingston’s schmooze events) CDO $10,000 in addition to existing budget; Cultural Dev. Staff also required High Engage with local Festivals to provide opportunities for arts events and exhibitions. New P/T Events officer $50,000 High Shire wide marketing strategy to target arts and festival activity Communications budget High Identify key arts and cultural organisations fulfilling a leadership role in the Shire and explore new partnerships to assist them in attracting new resources and support Planning and Development and CDO Cultural Dev. time required High S8 A. Develop How to set up an Exhibition Space with tips and advice for local community houses, learning centres, senior centres etc. (based on the Hub & Spokes this would space would act as a spoke) B. Host a follow up workshop for interested parties with a gallery curator as speaker. CDO term contract officer to deliver) $10,000 High Refurbish Koo Wee Rup Community Centre to upgrade and modernise facilities, including lighting, exploring the provision of additional performing and exhibition facilities Planning and Development; Assets and Services Design & build explored for future CWP bids High Review community hire costs at Cardinia Cultural Centre as part of business plan development CCC manager CCC budget High Establish visual arts program in the proposed new gallery space at CCC CCC manager; CDO CCC budget High S12 A. Pop Up - purchase portable infrastructure (truck and/or caravan) to supplement arts and cultural facilities in smaller townships and provide touring opportunities for local artists’ work based on Hub and Spokes model. B. Develop a program for Shire- wide Pop Up through community grants program CDO Assets and Services $50,000 Medium
Identify use, demand & opportunities for private and other facilities in the shire Limited Investigate and identify any potential external funding options Review and recommend on management options Consider Councils role in supporting for profit organisations Identify and define Council’s role in arts and cultural facility development Participation behaviour trends Limited Identify a strategic direction to increase participation Scope any required facilities Not Costed Identify support offered to cultural groups Consider opportunities to expand the CCC Consider opportunities for shared use of school and private facilities Limited Appendix 4 – Cardinia Cultural Centre Site Analysis / Function Analysis Recommendation “Gallery Room” There is virtually no hanging space or capacity for exhibiting visual art; the room is primarily used as a meeting or function space Utilise solely for meetings and functions, with potential also to be used for multimedia exhibitions and displays not requiring full blackout Foyer areas and box office Functioning effectively Artworks displayed on walls of foyer areas are at risk from patrons and catering staff, with numerous risks and some damage to artworks reported Review and develop documented display/exhibition guidelines and implement risk management procedures to protect artworks Café area Functioning well No Change Lakeside Room Functioning well No Change room Functioning well in conjunction with Lakeside Room but cannot be utilised when a function is on in the adjoining room; Could be utilised for live music Explore programming live music events (e.g. jazz) at a monthly weeknight slot Outdoor Amphitheatre A well designed outdoor space, but with potential noise issues for residents around Lakeside Does not appear to be used for events; has use by personal trainers and exercise groups Refurbish the amphitheatre to allow quality arts programming and events on the site See refurbishment proposal
Latrobe Regional Gallery 138 Commercial Road Morwell gallery spaces plus an outdoor sculpture courtyard Cafe yes Collection includes 1,500 works of art in all media, and includes a diverse range of historical and contemporary images of the Gippsland region N/A City of New development proposal Exhibition spaces Collection store Exhibition Prep Commercial kitchen N/A 200m2 50m2 20m2 Mornington Peninsula Regional Gallery Two exhibition spaces but no permanent gallery space for the collection Kitchen facilities avail Art Shop Yes Yes Not available