DE-I41 ID Issue Date The date the ID was issues Proposed Date DE-I42 ID Expiration Date The date the ID will expire Proposed Date DE-I43 Race The race(s) of the Individual Proposed Character (String) OJI, OWCMS Yes Yes DE-I44 Ethnicity The ethnicity(ies) of the Individual Proposed Character (String) OJI, OWCMS Yes Yes DE-I45 Relation The relationship link between this Individual and another Individual Proposed Character (String) OJI Yes DE-I46 Relationship Type The type of relationship between two Individuals (e.g., parent, sibling, etc.). Proposed Character (String) OJI Yes Yes DE-I47 Immigration Document Type The type of document provided to support immigration status Proposed Character (String) Yes DE-I48 Immigration Document Number The number corresponding to the immigration document provided Proposed Character (String) DE-I49 Immigration Date of Entry The date the Individual entered the country on immigration documentation provided Proposed Date DE-I50 Immigration Document Expiration Date The date that the immigration document expires Proposed Date OJI, DE-I51 Immigration Status The immigration status of the person Proposed Character (String) Yes DE-I52 Country of Citizenship The country corresponding to where the individual has citizenship Proposed Character (String) OWCMS Yes DE-I53 Residency Status Self-verification by individual that they are a resident of Ohio, regardless of mailing or physical address Proposed True/False DE-I54 Veteran Status Is this individual a veteran? Proposed Character (String) OJI, OWCMS Yes DE-I55 Enlistment Date The date corresponding to when the individual entered military service Proposed Date OWCMS DE-I56 Discharge Date The date corresponding to when the individual left military service Proposed Date OWCMS DE-I57 Branch of Service The branch of the military the individual served in. Proposed Character (String) OWCMS Yes DE-I58 Discharge Type The type of military discharge by which the individual left the armed services Proposed Character (String) Yes DE-I59 System Name The name of the system where the individual has one or more records Proposed Character (String) MCI, Ohio Benefits, OJI, OWCMS Yes Yes DE-I60 System ID The unique Identifier used to track the individual within a particular system Proposed Character (String) MCI, MMIS, Ohio Benefits, OJI, OWCMS Yes Offeror Response
Non-Functional Requirements Note: For section 3.8, Offerors can address the Non-Functional Requirements at the end of each Non-Functional Requirement category. Offerors do not have to address each Non-Functional Requirement individually. REQ ID Non-Functional Description by Category Requirement Status NFR- AUD Audit and Compliance NFR-AUD-001 The solution comply with Ohio's Ohio Revised Code (ORC) Access logging rules for confidential information Proposed NFR-AUD-002 The solution shall comply with applicable Federal and State of Ohio’s Audit and Compliance requirements (Please refer to Supplement 2 – Section 5 and 7) Proposed NFR-AUD-003 The Solution shall be able to detect security-relevant events that it mediates and generate audit records for them. At a minimum the events shall include those listed here: - start/stop - user login/logout - session timeout - account lockout - scheduling - node-authentication failure - signature created/validated - Personally Identifiable Information (PII) export - PII import - security administration events - backup and restore Proposed NFR-AUD-004 The Solution shall audit all access to protected information in real time Proposed NFR-AUD-005 The Solution shall provide alert mechanism for privacy breaches Proposed NFR-AUD-006 When “Break-the-Glass” or an override access is performed, the Solution shall maintain a complete and consistent audit trail of the individual who performed the override and the change made (before and after action/state of the record). Proposed Offeror Response NFR- BPM Business Process Modeling (BPM) NFR-BPM-001 The Solution shall balance application workflow workload (assigned tasks) based upon user and work unit queues. Proposed Offeror Response NFR-CM Consent Management NFR-CM-001 The Solution track acceptance of informed consent or privacy policies where the Individual or Business authorizes the terms and conditions contained in the informed consent and privacy policies. Informed consent may include consent for sharing of personal and program transaction based activities with other Individuals, such as a designated legal representative, or a third-party. Proposed Offeror Response NFR- DI Data Integration Functional
The expectation for this project phase is the Contractor will collaborate with the State business and IT professionals to mature our current Data Governance and Data Stewardship practices. The matured set of practices shall include the following: Strategy and Framework for Enterprise Data Governance Strategies for Data Stewardship, Data Quality and Metadata Management Data Management Standards to support the scope of the Enterprise Master Data Management initiative Data Quality Policies, Standards, Procedures and Tools Data Quality Remediation Plan Metadata Management Policies, Procedures and Guidelines Identify and Define Master Data Management Key Performance Indicators Define Master Data Management Dashboards and Reports strategies, policies, procedures, guidelines and tools will be used by the project team during each project implementation within the scope of this RFP. Scope of tasks coverage will include Enterprise MDM as well as Agency specific procedures and guidelines as they pertain to Individual and Business (Provider) data domains within the scope of this RFP. Contractor shall make recommendations on how these strategies, policies, procedures, guidelines, and tools may be extended for other ongoing projects and initiatives. Agency Data Quality Improvement Plan If an agency fails to produce data that meet required standards in any area, the Contractor must include a brief data quality improvement plan that describes how the agency must move toward quality standards to meet the delivery dates required by the Project. The plan must address all standards that the agency did not meet, describe what new policies or procedures to put in place to meet the standards, identify barriers to moving to a higher quality level, and identify the technical assistance needed to implement the plan. Analyze Phase Requirements (for each planned release) The Contractor Team will review, analyze and update the Requirements and system(s) documentation. The Contractor team will conduct workshops to confirm with SMEs the results of their business requirements analysis. The Contractor Team will also analyze impacts to the integration points with external systems. In addition, the Contractor team will analyze external systems and data, and recommend data for migration to the solution as applicable. The Contractor team will deliver the resulting business requirements (expected to be a modified version of the State’s current functional requirements), a Requirements Traceability Matrix (RTM), the accompanying business processes modified as required and a list of customizations if applicable. All changes to the State’s original functional requirements and business processes are to be clearly indicated. Key Tasks State Contractor Review and update Business and Technical Requirements. Support Perform Profile source/target data and Document the results Support Perform
advisory thereafter Privacy Advisor (State CIPO Office) 1 FTE (design phases), part-time advisory thereafter SME Up to 1 FTE as required Business Lead 1 FTE (design phases), part-time advisory thereafter Data Analyst Lead 1 FTE (design phases), part-time advisory thereafter Data Modeler/Data Architect - Data Governance Lead 1 PTE As Required Data Stewards Part Time SMEs as developed as part of Data Management Deliverables or requested by Vendor Technical Lead - 1 PTE As Required 1 PTE As Required 1 PTE As Required 1 PTE As Required 1 PTE As Required 1 PTE As Required Integration Lead - 1 PTE As Required 1 PTE As Required 1 PTE As Required 1 PTE As Required 1 PTE As Required 1 PTE As Required System Test Lead As required As Required As Required As Required As Required As Required As Required System Test Participants As required As Required As Required As Required As Required As Required As Required State Infrastructure Liaisons Up to 4 PTE (Network, Server, Storage, Directory) as required Contract Staffing and Key Activities