Steering Committee Member Review presented documentation Balance larger picture versus details of project Review project funding and expenditures Champion the project Jane Peacock Division Deputy Director Steering Committee Member Provide PHD Bureau guidance Attend and participate in meetings Review and accept deliverables Review presented documentation Balance larger picture versus details of project Review project funding and expenditures Champion the project Barbara Hickok NMDOH Division Chief Nurse Steering Committee Member Provide Clinical Services perspective Attend and participate in meetings Review and accept deliverables Review presented documentation Balance larger picture versus details of project Review project funding and expenditures Champion the project Linda Monk NMDOH Division Regional Manager and Region Representative Steering Committee Member Provide Regional perspective Attend and participate in meetings Review and accept deliverables Review presented documentation Balance larger picture versus details of project Review project funding and expenditures Champion the project Deborah Dickerson NMDOH Project Manager Advisory Steering Committee Member Develop initial management plan and project plan Provide leadership for a coordinated project effort Document project assumptions, constraints, and critical success factors Conduct initial risk assessment Facilitate project meetings Assign tasks Manage schedule, budget and scope Develop detailed plans with project team for risk, change, quality Ensure project consensus Manage expectations Report on project status Maintain issues log Maintain action items log Promote and practice change management Close-out action items teamwork, cooperation, and planning Champion the project Facilitate lessons learned process
1.0 Initiation Phase This phase defines overall parameters of the project and established the appropriate project management and quality environment required to complete the project Project Charter, Initial Risk Assessment, High-level schedule, Approval for next phase. 2.0 Planning Phase This phase identifies the implementation approach, procurement method and establishes all necessary documentation. Contract Amendment Negotiated and Executed, IV&V Contract Executed, Finalize PMP, Commit Resources. Approval for next 3.0 Implementation Phase This phase deploys the upgraded system to a prepared set of users and positions on-going support and maintenance. Confirm Schedule, Configuration, Testing, Training, and Deployment. 4.0 Closeout Phase This phase closes out the project and completes the Transition to Production. Closeout report, Transition to Production document, Lessons Learned 5.2 (Y/N) 1.0 Initiation Phase Project Director Project Team Steering Committee Y 1 month 7/2010 7/2010 Confirm Funding 2.0 Planning Phase Project Director Project Team Steering Committee Y 1 month 7/2010 8/2010 Execute Vendor Contract Amendment
3.0 Implementation Phase Project Director Project Team Steering Committee Vendor Resources Y 10 months 8/2010 5/2011 Completion of Planning Phase 4.0 Closeout Project Director Project Team Steering Committee Vendor Resources Y 1 month 5/2011 6/2011 Completion of Phase 5.3 estimates are the costs applied to an activity in a project by assigning resources with associated rates or fees. Resources can include equipment, material, technology, processing cycles, or people. The total cost is critical and should be consistent with the proposal; include breakdowns as needed. Match these cost estimates with the actual billed amounts. Use an appropriate format for the project size and customer requirements (e.g., by WBS, milestone, or deliverable). FY11 FY12 Consulting Services IV&V Implementation Vendor $200,000 Hardware N/A
Milestones Milestones are met by date; reported to Steering Committee MS Project Project Director Steering Committee Monthly or as presented Meeting Minutes, Issues Log, Risk Log Documents are up-to-date and accurate MS Word versions of documents Project Team Project Director Monthly or as presented Configuration/ Requirements Configuration and Requirements are understood by all project team members; approved by Project Director Various software packages Project Team Project Director Workflow Analysis and templates Data Conversion Data conversion is understood by all project team members; approved by Project Director Various software packages Project Team Project Director Data Conversion Plan Testing Test results verified by Project Team testing resources Various software packages Project Team Test Plan and acceptance testing report Training Training is understood by all project team members; approved by Project Director Various software packages Project Director Training Plan 6.7.3 Areas of feedback When How Often