Update after WG 13.04.2018 – options and costs are being explored by Democratic Services/Asset Management Update after WG 11.05.2018 – Temporary arrangements will be put in place until the Chamber can be refurbished properly. Screens have been ordered and the seating plan agreed. 5.5 Review officer roles at committee Advice to be sought from Planning Advisory Service/LGA and consider national best practice. Changes have already been adopted with case officers taking on a wider role. Update after WG 13.04.2018 – management to work with officers to generate proposals for WG to review Update after WG 11.05.2018 - Agreed to limit presentations to specifics and an informal 5 minute duration JA No COMPLETED 5.6 Officers to be given more opportunity to respond to public and members’ comments Planning Officers to agree to introduce an opportunity in the meeting for responding to public and members’ comments for implementation from the new civic year in May 2018. Advice/external support to be sought from Planning Advisory Service/LGA and consider national best practice. Update after WG 13.04.2018 - Working Group’s proposals and constitutional changes to be submitted to Council for implementation on 15 May 2018 (paragraph 5 of Council Report) Updated after Council 15.05.18 – Recommendations agreed. CE/JA No COMPLETED 5.7 Increase size and quality of presentations Planning Officers increase size and quality of presentations with use of technology such as google maps with immediate effect. Update after WG 13.04.2018 – as per row (5.4) CE No COMPLETED
5.8 Ensure consistent of the public speaking rules Democratic Services, Legal Services and Planning Services to ensure that the public speaking rules are treated with consistency. Advice/external support to be sought from Planning Advisory Service/LGA and consider national best practice. Consider the removal of the Chairman’s discretion. Update after WG 13.04.2018 – WG noted the role of the Chair in this aspect. PAS to provide examples of best practice for WG to consider. Update after WG 11.05.2018 - New Chair appointed and the importance of consistency understood. LS/ML/CE No COMPLETED 5.9 Review the requirement for motions at the start of the debate It is suggested that the Monitoring Officer will make constitutional changes in relation to motions at Planning Committee with a view to implementation from the new civic year in May 2018. Update after WG 13.04.2018 - Working Group’s proposals and constitutional changes to be submitted to Council for implementation on 15 May 2018 (paragraph 5 of Council Report) Updated after Council 15.05.18 – Recommendations agreed. LS Yes COMPLETED 5.10 Refresh the membership of the Committee Consideration of leaders and whips ahead of appointments to be made at Council in May. The relevant papers seeking nominations have been sent out to the whips and individuals, as appropriate. Update after WG 13.04.2018 – appointments to be made at Council on 15 May 2018 Updated after Council 15.05.18 – Recommendations agreed. GL No COMPLETED 5.11 Reduce size of the committee and allow a pool of On 20 March 2018, Council agreed to the reduction in the size of the Committee from 17 to 11. The Monitoring Officer will review the Substitution Scheme to allow for a pool of substitute members on the Planning Committee with a view to LS Yes COMPLETED