- update on latest correspondence - update on any new planning applications – planning application 15/01451/ADV Redmoor Roundabout signs - how to take this forward All All All 10. Clerk/RFO Report Submission of Updated Code of Conduct and Standing Orders for approval (Papers 12 attached separately). Submission of Updated Standing Orders for approval (Papers 13 attached separately). Submission of Updated Protocol for Member/Officer Relations for approval (Paper 14 attached) 2016 Calendar of meeting dates for approval (Paper 15 attached) Parish Forum – future dates for note Contract for new clerk Annual Civic Service Invite from the Mayor – Sunday 26 July Cllr David Pye Cllr David Pye Clerk Clerk All to note Clerk All to note 11. Date of next meeting: Monthly Parish Council Meeting on Monday 7 September at 8.00pm, Simpson Village Hall Papers attached: Paper 1- Minutes of 1 June 2015 meeting Paper 2 - Period 3 June 2015 Expenditure and Income Accounts (Separate attachment) 3 - Asset Register Paper 4 - Statement of Internal Control and Annual review of Effectiveness on Internal Control Paper 5 - Report on compliance with Transparency Requirement Paper 6 - Chair’s Report Paper 7 - Communications Group Report Paper 8 - Open Spaces Report Paper 9 - TRAP (Towpaths, Roads and Pathways) Report and Schedule of Asset Register and repair Paper 10 - Ashland Amenity Group Report Paper 11 - Simpson Village Hall Management Report Paper 12 - Updated Code of Conduct (Separate attachment) 13 - Updated Standing Orders (Separate attachment) 14 - Updated Protocol for Member/Officer Relations (Separate attachment) Paper 15 - 2016 Calendar of meeting dates Paper 1 Simpson and Ashland Parish Council Minutes of Meeting held on 1 June 2015 at 8.00p.m., Simpson Village Hall
Paper 2 Finance Report: Period 3 Statement: Part A – List of Expenditure and Income for Period 3: Date SUPPLIER EXPENDITURE AMOUNT INCOME AMOUNT VAT 05/06/2015 A.H Contract: Dog Bins May invoice £64.56 £10.76 05/06/2015 City Print June 2015 Newsletter £337.00 05/06/2015 Lotte Landscapes – removal of hedge, fence work on Village Hall £364.00 £60.67 08/06/2015 Strawberry Fieldz – hire of Marque for 21 June Serpent birthday event £270.00 08/06/2015 MK Play association – hire of equipment for 21 June Serpent birthday event £20.00 £3.34 08/06/2015 AON Insurance – additional premium payment for Parish council £140.65 08/06/2015 Grant reimbursement - Wedding Dress Exhibition (less than applied for) £165.27 £4.52 08/06/2015 Grant payment – MKCRUFC for 2015 Rugby Balls grant application £250.00 08/06/2015 Grant payment – Works for us approved grant application £497.42 12/06/2015 Gallaghers LTD - replacement of windows only for Village Hall £3640.00 £606.67 19/06/2015 CVS – Clerks payment £33.47 £2.26 20/06/2015 Simpson Association – 50% contribution to replacement windows for Village Hall £1517.00 22/06/2015 Parks Trust – Goal posts for Kick about area, East Ashlands £240.00 £40.00 28/06/2015 Clerk expenses – May and June £100.62 £2.00 28/06/2015 Expenses – Cllr Green refreshments for 21 June event £35.58 £5.93 £6,785.10 £1517.00 £735.39
any weaknesses will be addressed. List of Councillor or member responsibilities From 1 July 2015 and at least annually thereafter not later than 1 July each year: Publish a list of councillors responsibilities which should include: of all councillors or members Committee or board membership and function (if Chair or Vice Chair), and Representation on external local bodies (if nominated to represent the authority) Compliant: Councillor with contact details on Parish Council website. Proposed actions: Agree councillors responsibilities to be Appendix A of the Code of Conduct. See following Appendix A draft for approval. Update website to include representation of sub groups against relevant councillors. Update website to list representation on external bodies on behalf of the Parish Council. Details of public land and building assets From 1 July 2015 and at least annually thereafter not later than 1 July each year: Publish details of all public land and building assets – either full register or as an edited version. The following must be included: Description (what it is including size/acreage), Location address, Owner/custodian, Date of acquisition, Cost of acquisition or proxy value (insurance), Present use. Compliant: Summarised Register published on Annual Return page on website same day Notice to electors published. Minutes, agendas and meeting papers of formal meetings Publish draft minutes for all formal meetings (i.e full council or board, committee(s) and sub-committee(s) meetings) not later than one month after the meeting has taken place Publish meeting agendas and associated meeting papers as full as possible no later than three clear days before the meeting which they relate to is taking place. Compliant: All minutes published on the website within one month of meeting date. All agendas and accompanying papers, possible, published on the website in accordance with the 3 clear days deadline. Whilst sub groups are informal their minutes are attached to agendas and therefore published for accessibility. Proposed actions: Sub groups need to be noted in standing orders as informal meetings. Page for each sub set up and minutes published separately on these pages.