CHAPTER 8000 INDEX GENERAL 8000 Centralized State Treasury System 8001 Opening An Account 8001.1 Authorized Signature File 8001.2 Facsimile Signature 8001.3 Facsimile Signature (Signature Plate Or Rubber Stamp) Destruction 8001.4 Closing An Account 8001.5 Accounts Outside Of The Centralized State Treasury System 8002 Fiscal Agents 8002.1 Non-State Money 8002.5 RECEIPT OF FEDERAL FUNDS 8003 CASH MANAGEMENT IMPROVEMENT ACT 8010 Federal Assistance Programs And State Agencies Impacted By CMIA 8011 Treasury-State Agreement 8012 Principal Responsibilities 8013 Non-Compliance By State Agencies That Administers CMIA Programs 8014 RECEIPTS 8020 Documentation Of Incoming Collections 8022 Acceptance Of Checks And Money Orders 8023 Acceptance Of Credit Cards 8023.1 SAFES AND VAULTS 8024 Placement Of Safes For Security Purposes 8025 DEPOSITS Deposits – Introduction 8030 Approved Depositories 8031 (Continued)
PROCEDURE FOR DEPOSITING WHEN TO DEPOSIT 8032.1 (Revised 12/02) Agencies are required to deposit receipts in a timely and economical manner. They will adhere to the following guidelines in determining when to deposit receipts into a CTS account at an approved depository. Agencies that have safes, vaults, money chests, or other comparable storage that is adequate to safeguard cash will accumulate collections until they amount to $1,000 in cash or $10,000 in cash, checks, money orders, and warrants (excluding state warrants and state checks), whichever occurs first. Agencies that do not have a safe, vault, or money chest that is adequate to safeguard cash will accumulate collections until they amount to $250 in cash or $10,000 in cash, checks, money orders, and warrants (excluding state warrants and state checks), whichever occurs first. When such funds are not in use, they will be locked in a desk, file cabinet, or other mechanism providing comparable safekeeping. Accumulated receipts of any amount will not remain undeposited for more than ten working days. An agency may deposit more often than once a day at its discretion and when it is economical or practical to do so because of the size of its receipts. Field representatives may either deposit receipts directly or remit them by mail to the appropriate agency accounting office to then be deposited into a CTS bank. This should be in accordance with the agency’s procedures for depositing receipts from a field office; however, adherence to the SAM requirements governing the depositing of receipts is required. Agencies will consider any procedure that expedites depositing to be practical if the additional interest earnable exceeds the additional costs of the procedure. Agencies will use the following formula for determining additional interest earnable: additional interest earnable will be estimated at $27 per million dollars per calendar day for each one percent of current rate of interest earned.
BANK OF AMERICA – PRE-SORT MAY ONLY BE ORDERED BY: Employment Development Department (EDD) Board of Equalization (BOE) Department of Motor Vehicles (DMV) Franchise Tax Board (FTB) CA Public Employees Retirement System (CalPers) CA Public Utilities Commission (CPUC) Department of Child Support Services (DCSS) STO B/A PRE (New 12/1996) BLACK U – 50% BANK OF AMERICA UI ACCT. MAY ONLY BE ORDERED BY: Employment Development Department (EDD) STO B/A UI (New 12/1996) 277 U – 20% BANK OF THE WEST STO BOW (New 10/2002) 331 U – 20% CITIBANK STO CB (New 6/2007) 155 U – 80% JP MORGAN CHASE BANK STO JPMC (New 1/2010) 7488 – 50% (Continued) (Continued) ORDERING REPORT OF DEPOSIT FORMS 8033.1 2) (Revised 03/2010) BANK NAME FORM NAME DEPOSIT COLOR JP MORGAN CHASE BANK (Pre-Sort) MAY ONLY BE ORDERED BY: Employment Development Department (EDD) Board of Equalization (BOE) Department of Motor Vehicles STO JPMC PRE (New 1/2010) 7488 U – 50%
(DMV) Franchise Tax Board (FTB) CA Public Employees Retirement System (CalPers) CA Public Utilities Commission (CPUC) Department of Child Support Services (DCSS) UNION BANK OF CALIFORNIA STO UNION (New 12/1996) 196 U – 50% U.S. BANK STO US BANK (New 1/1998) 100 U – 100% WEST AMERICA BANK STO WESTAMERICA (New 12/1996) WHITE WELLS FARGO BANK STO W/F (New 6/2000) 397 U – 20% WELLS FARGO BANK (Pre-Sort) MAY ONLY BE ORDERED BY: Employment Development Department (EDD) Board of Equalization (BOE) Department of Motor Vehicles (DMV) Franchise Tax Board (FTB) CA Public Employees Retirement System (CalPers) CA Public Utilities Commission (CPUC) Department of Child Support Services (DCSS) STO W/F PRE (New 6/2000) 397 U – 20%