Former Template Accreditation Oversight Committee Midterm Report October 15, 2017 Recommendations To-Do List Needed Responsible Timeline Status with Date Recommendation 1 1.AUOs and SSOs need to be tied to SLOs 2.Broad RAR analysis 3.End of Year Reports/Surveys must be done by every committee/ Academic Senate annually 4.Ongoing review of APR 5.Continue the Participatory Governance Retreat 6. Progress report on status of the Strategic Plan 1.VP Admin, VPSS 2. Planning and Budget Committee 3. Co-chairs Councils/Committees 4. Academic Senate 5. College Council 6. College Council 2. Ongoing 4. Annual and quad. APR will be approved May 26th. 5. Scheduled for May 27 2. Received minutes P&B Committee
7.Set a cycle for evaluation of processes 8. Revise EMP F15, to include Planning Design Manual 7. College Council 8. College Council EMP Workgroup (to be created—include Research Team) 6. Scheduled for May 27 7.S15 8. F15 7. Timeline created; CC approval pending 5/27 8. Timeline for review of processes includes EMP Recommendation 2 1.Develop a cycle of evaluation calendar with the above categories, timelines and responsibilities 2.Develop a rubric for assessing effectiveness of categories in recommendation/ develop assessment tools/metrics 3.Each governance group and committee needs goals at the beginning of the year and end-of-year report progress towards goals/including AS College Council Research Team 3. Co-chairs Councils/Committees 2.F15 1. Pres. Input 05-04-15; CC approval 05-27-15
4.Develop calendar for review of institutional policies, procedures and publications (II.A.6.c), who responsible, metrics for analysis 5.Revise Tech Plan (III.C.2) 6.RAR Analysis/SB 361 analysis (III.D.4) 7. Evaluation process for governance/communication process as well. 8. Evaluation process for “training,” i.e., professional development 4.Research Team 5. TAC 6. Panning and Budget Committee 7. College Council 8. College Council/ Academic Senate 5.S15 6.S15 7. S15 5. Calendar developed 6. Minuets received 05-14-15 7. 05-27-15 meeting Recommendation 3 Make public in a paragraph on several pages of the website what the cycle of assessment is for Aca Aff, SS, Adm Serv Academic Senate/IE Coordinator 1. AA done 05-04-15
established and have undertaken work related to these specific areas of the BAM. also I.B.3 An Office of Institutional Effectiveness has been established, is staffed by a faculty leader. A Research Analyst was fall 2014 to work with the Equity Coordinator on success and achievement data that can be disaggregated to close achievement gaps. (S15 update) Update information on Research Office. STANDARD II: STUDENT LEARNING PROGRAMS AND SERVICES II.A. Instructional Programs II.B. Student Support Services II.C. Library and Learning Support Services Standard Actionable Improvement Plans Recommended Lead(s) Status I.A.1.b #1 Cherylee & Carlos #2 Elliott & Carlos The faculty will continue to evaluate success in the distance education mode. The college will explore more alternatives to scheduling patterns to meet changing student needs. Build in DE BOT presentation (Title 5 requirement) Sub-set of EMP and enrollment management document since Follow-Up Report II.A.1.c #1 Jarek, Bonnie, departments and units will complete assessment of Learning ▪ Dept. Chairs/Mgmt. Partners ▪ IE Coord. ▪ Dean of H&SS 1.a The IE Coord., in conjunction with the TLC, has developed a protocol to cyclically assess ILOs and GE categories. ILOs and GE have been assessed in the PA/PR capstone process, but this protocol amplifies existing processes and sheds more direct light onto the process. Please see . time
Review and Program Plan within respective planning portfolio. II.B.2 #1 Robert M. & SS designee A recommendation will be made by the workgroup for a more student-friendly format for the catalog. The Financial Aid Office will work to implement access to DE students. Leisa and Monica Format changes 2015-16//catalog committee//ongoing with review analysis with student voice Parallel services for DE students II.B.3 Two SS 1. New strategies and procedures that come from Student Transition Strategic meetings will be phased in during the 2015-2016 school year; data will be collected and a review of the results will drive future changes. Sara II.B.3.c Sara & designee As part of the annual review process, student services management and faculty will analyze the most recent Student Satisfaction Survey and identify possible areas of program improvement and implement strategies to increase overall student satisfaction ratings to previous levels or higher (See I.B.1) Sara
III.A.5.a) III.B.1 Mike, George S & Ray A plan for institutional involvement of DE in the budget and planning process will be addressed and implemented in a more comprehensive manner by SACTAC as it now reports to the SAC Planning and Budget Committee. Planning will accommodate growth in webcam/video requirements. Cherylee Program Review/RAR DE page: Program Review Documents: III.B.1.a The other Mike Colver Mike Collins The district/college will research emergency notification tools that allow for a more robust communication delivery to a greater number of students, faculty, and staff. New tool//what do we currently have? III.B.2 Mike C & designee Greater efficiency will be realized in scheduling preventative maintenance and in work order accountability when an automated system can be procured to tie the two together. The goal is to purchase/implement a system that ties directly to the State’s FUSION system, to access facility
condition and age mechanical systems, and combine scheduling preventative maintenance, resource allocation and inventory control. A system such as this is currently on the 2014-15 RAR for the Facilities department. III.B.2.a Mike C & Carlos One area of long-range planning that needs to be addressed more effectively is the issue of “total cost of ownership” and how this affects the decision-making process. This needs to be more formalized in the planning, scope development, and budgeting process for capital improvements at the college. Total cost of ownership is a measurable outcome in the Facilities Program Review document for 2014-15. III.C.1.a Jim & designee In order to optimize accessibility for students at the School of Continuing Education, an open-entry computer lab should be made available.
#1 Mike, Carlos, Ray & Elliott #2 Carlos, Mike, Jim and Archana (IT) process by assessing the effectiveness of the RAR process in terms of its delivery of focused resources and linkage to the college’s Strategic Plan. The college will continue to further tie the long-term technology needs of the college into long-term financial planning in alignment with planning and budget needs. III.D.1.c Mike and two The college will continue to adapt to the unique characteristics of the new SB361 Budget Allocation Model, which allows the college to be more in control of its financial stability and which allows the college to align its priorities to the resources available. III.D.1.d #1 Carlos, Mike, two college must continue to obtain input from all departments in the institution, and it must make sure that priorities set by all the 1. &2.Mike and Esmeralda 3. BJ Program Review//RAR//EMP Bb Planning and Organizational Effectiveness Committee Page Content