20460 Accident records for death, serious personal injury, dangerous occurrences and incapacity to Commonwealth employees and members of the public. [For copies of reports placed on employees’ files, use PERSONNEL – 20304. For copies of reports where a compensation claim has been submitted, use COMPENSATION – 20253. For copies of accident reports were no compensation claim is lodged, use PERSONNEL – 20304. For all other accident/incident reports for Commonwealth employees retained for agency OH&S assessment purposes, use OH&S – 20467. For reports of personal injuries to members of the public aged under 18 years, not resulting in a claim, use OCCUPATIONAL HEALTH & SAFETY – 20464. For reports of personal injuries to members of the public aged over 18 years, not resulting in a claim, use OCCUPATIONAL HEALTH & SAFETY – 20467.] Destroy 30 years after last action 20461 Records documenting the development and establishment of an agency’s asbestos policy. [For an agency’s OH&S policy, use OCCUPATIONAL HEALTH & SAFETY – 20467.] Destroy 75 years after removal of asbestos 20462 Records documenting risk management of OH&S hazards where risk assessments indicate no risk to employees and where no health surveillance and/or surveillance and/or monitoring is required. Includes documentation covering each state of the process, treatment schedules and action plans. [For risk assessments which indicate a risk to employees, use OCCUPATIONAL HEALTH & SAFETY – 20457.] Destroy 30 years after last action 20463 Accident registers. Destroy 30 years after last action 20464 Accident/incident reports (originals) of personal injuries to members of the public aged under 18 years, not resulting in claims for compensation. [For reports of personal injuries to members of the public aged over 18 years, not resulting in a claim, use OCCUPATIONAL HEALTH & SAFETY – 20467. For records documenting a claim for compensation by a member of the public, use COMPENSATION – 20255.] Destroy when person reaches 25 years of age, or 7 years after last action whichever is later
(cont) public website; and Snapshot of agency’s public website taken in accordance with National Archives policy on archiving websites. [For managing publications produced after 1968, use PUBLICATION – 20331. For publication records that do not fall into the significant category detailed in 20329 or are not covered in classes 20330 to 20336, use PUBLICATION – 20337.] 20330 Agency publications produced after 1968 (i.e. after commencement of legal deposit with the National Library of Australia under the Copyright Act 1968, which was extended to include the Commonwealth Library Deposit and Free Issues Scheme in 1970). Includes all publications on CD-ROMs, disks, videos, audio tapes produced for the public using Commonwealth funding and covers: books, booklets, brochures, conference proceedings, pamphlets, programs, newsletters, published reports (eg annual reports), maps, plans, charts, posters, greeting cards and calendars. [For agency publications produced before 1968, use PUBLICATION – 20329.] (1) Lodge with NLA according to legal deposit requirements and adhere to the Commonwealth Library Deposit and Free Issues Scheme and (2) place master set with agency’s Library and retain according to 4.1 of ALIA Guidelines for Australian Special Libraries 20331 Agency publications other than those paper publications lodged with the National Library of Australia (NLA) under legal deposit or electronic publications selected for preservation by the NLAs Pandora project (eg procedures, manuals and circulars). [For agency publications produced before 1968 and for electronic publications produced only on an agency’s public website, use PUBLICATION – 20329. For paper publications lodged with the NLA under legal deposit, use PUBLICATION – 20330.] Destroy according to disposal action directed under a relevant function in this Authority or an agency’s RDA 20332 Records documenting agreements made when an agency vests Crown copyright in another author or person/organisation. Destroy 50 years after date of agreement or after the expiry date as specified in the agreement 20333 Signed joint venture contracts under seal period to 15 November 2005 and supporting records: . [For records supporting the management of joint ventures undertaken to support the publication function, use PUBLICATION – 20337. For joint venture agreements that are not contracts under seal, or agreements that vest Crown copyright, use PUBLICATION – 20337.] Destroy 21 years after completion or other termination of contract 20334 20334* Signed joint venture contracts under seal and supporting records: and . Destroy 15 years after completion or other
(cont) agency performance expectation records. [For strategic management records that do not fall into the significant category detailed in class 20340 or are not related to accountability and cross agency management activities listed in 20341, use STRATEGIC MANAGEMENT - 20342.] 20341 Records of the following accountability and cross agency management activities: audits on cross agency operations; internal committees considering specific strategic management activities (eg audit committees, steering committees, ad hoc committees); and reviews of strategic management programs and operations. Destroy 10 years after action completed 20342 Records documenting: routine operational administrative tasks supporting the function; and strategic management activities, other than those covered in classes 20340 and 20341. Destroy 7 years after action completed