Pre-qualification Criteria (Gate 0) Technical Evaluation Criteria (Gate 1) Price and B-BBEE Evaluation (Gate 2) Bidders must submit all documents as outlined in paragraph 17.1 (Table 1) below. Only bidders that comply with ALL these criteria will proceed to Gate 1. Bidder(s) are required to achieve a minimum of 80 points out of 100 points to proceed to Gate 2 (Price and BEE). Bidder(s) will be evaluated out of 100 points and Gate 2 will only apply to bidder(s) who have met and exceeded the threshold of 80 points. Gate 0: Pre-qualification Criteria Without limiting the generality of the NRCS’s other critical requirements for this Bid, bidder(s) must submit the documents in Table 1 below. All documents must be completed and signed by the duly authorised representative of the prospective bidder(s). During these phase Bidders’ responses will be evaluated based on compliance with the listed administration and mandatory bid requirements. The bidder(s) proposal may be disqualified for non-submission of any of the documents. Table 1: Documents that must be submitted for Pre-qualification Document that must be submitted Non-submission may result in disqualification? Invitation to Bid – SBD 1 YES Complete and sign the supplied pro forma document Tax Status Tax Clearance Certificate – SBD 2 YES Written confirmation that SARS may on an ongoing basis during the tenure of the contract disclose the bidder’s tax compliance status. (Refer Section 4.1.4) Proof of Registration on the Central Supplier Database (Refer Section 4.1.5) Vendor number In the event where the Bidder submits a hard copy of the Tax Clearance Certificate, the CSD verification outcome will take precedence. Declaration of Interest – SBD 4 YES Complete and sign the supplied pro forma document Preference Point Claim Form – SBD 6.1 NO Non-submission will lead to a zero (0) score on BBBEE
Declaration of Bidder’s Past Supply Chain Management Practices – SBD 8 YES Complete and sign the supplied pro forma document Certificate of Independent Bid Determination – SBD 9 YES Complete and sign the supplied pro forma document Bidder Compliance form for Functional Evaluation YES Complete and sign Registration on Central Supplier Database (CSD YES The Travel Management Company (TMC) must be registered as a service provider on the Central Supplier Database (CSD). If you are not registered proceed to complete the registration of your company prior to submitting your proposal. Visit to obtain your vendor number. Submit proof of registration. IATA Licence / Certificate YES Bidders are required to submit their International Air Transport Association (IATA) licence/ certificate (certified copy) at closing date. Where a bidding company is using a 3rd party IATA licence, proof of the agreement must be attached and copy of the certificate to that effect at closing date. Pricing Schedule YES Submit full details of the pricing proposal as per Annexure A3 in a separate envelope Gate 1: Technical Evaluation Criteria = 100 points All bidders are required to respond to the technical evaluation criteria scorecard and compliance checklist. Refer to Annexure A2 for detailed information Only Bidders that have met the Pre-Qualification Criteria in (Gate 0) will be evaluated in Gate 1 for functionality. Functionality will be evaluated as follows: Desktop Technical Evaluation – Bidders will be evaluated out of 80 points and are required to achieve minimum threshold of 70 points of 80 points. Presentation and system demonstration – Bidders will be evaluated out of 20 points and are required to achieve minimum threshold of 10 points out of 20 points. The overall combined score must be equal or above 80 points in order to proceed to Gate 2 for Price and BBBEE evaluations.