Subcontracts (subtask 1.9); and Any other relevant topics. The technical portion of the meeting will include discussion of the following: The CAM’s expectations for accomplishing tasks described in the Scope of Work; An updated Project Schedule; Technical products (subtask 1.1); Progress reports and invoices (subtask 1.5); Final Report (subtask 1.6); Technical Advisory Committee meetings (subtasks 1.10 and 1.11); and Any other relevant topics. Provide an Updated Project Schedule, List of Match Funds, and List of Permits, as needed to reflect any changes in the documents. The CAM shall: Designate the date and location of the meeting. Send the Recipient a Kick-off Meeting Agenda. Recipient Products: Updated Project Schedule (if applicable) Updated List of Match Funds (if applicable) Updated List of Permits (if applicable) CAM Product: Kick-off Meeting Agenda Subtask 1.3 Critical Project Review (CPR) Meetings The goal of this subtask is to determine if the project should continue to receive Energy Commission funding, and if so whether any modifications must be made to the tasks, products, schedule, or budget. CPR meetings provide the opportunity for frank discussions between the Energy Commission and the Recipient. As determined by the CAM, discussions may include project status, challenges, successes, advisory group findings and recommendations, final report preparation, and progress on technical transfer and production readiness activities (if applicable). Participants will include the CAM and the Recipient, and may include the CAO and any other individuals selected by the CAM to provide support to the Energy Commission. CPR meetings generally take place at key, predetermined points in the Agreement, as determined by the CAM and as shown in the Task List on page 1 of this Exhibit. However, the CAM may schedule additional CPR meetings as necessary. The budget will be reallocated to cover the additional costs borne by the Recipient, but the overall Agreement amount will not increase. CPR meetings generally take place at the Energy
contribution type (e.g., property, services), the documented market or book value, the source (including a contact name, address, and telephone number), and the task(s) to which the match funds will be applied. If the in-kind contribution is equipment or other tangible or real property, the Recipient must identify its owner and provide a contact name, address, telephone number, and the address where the property is located. A copy of a letter of commitment from an authorized representative of each source of match funding that the funds or contributions have been secured. At the Kick-off meeting, discuss match funds and the impact on the project if they are significantly reduced or not obtained as committed. If applicable, match funds will be included as a line item in the progress reports and will be a topic at CPR meetings. Provide a Supplemental Match Funds Notification Letter to the CAM of receipt of additional match funds. Provide a Match Funds Reduction Notification Letter to the CAM if existing match funds are reduced during the course of the Agreement. Reduction of match funds may trigger a CPR meeting. Products: Match Funds Status Letter Supplemental Match Funds Notification Letter (if applicable) Match Funds Reduction Notification Letter (if applicable) Subtask 1.8 Permits The goal of this subtask is to obtain all permits required for work completed under this Agreement in advance of the date they are needed to keep the Agreement schedule on track. Permit costs and the expenses associated with obtaining permits are reimbursable under this Agreement. Permits must be identified and obtained before the Recipient may incur any costs related to the use of the permit(s) for which the Recipient will request reimbursement. The Recipient shall: Prepare a Permit Status Letter that documents the permits required to conduct this Agreement. If no permits are required at the start of this Agreement, then state this in the letter. If permits will be required during the course of the Agreement, provide in the letter: A list of the permits that identifies: (1) the type of permit; and (2) the name, address, and telephone number of the permitting jurisdictions or lead agencies. The schedule the Recipient will follow in applying for and obtaining the permits.