Y N N/A DOCUMENT SOURCE AND COMMENTS A. Did the Grant Recipient receive approval for non-competitive negotiation before contracting for professional services/administration services? (Applies to Disaster Relief/Urgent Need) Date of Waiver: B. Did the Grant Recipient designate a nonprofit public agency to administer TxCDBG contract activities? Council of Government (COG) Regional Planning Commission Public Housing Authority Other: ________________ Desk Review Questions: If you answered Yes to either question A or B, then skip to questions 8 - 12. 1. Did the Grant Recipient establish and use written selection criteria that included, at a minimum, a clear and accurate description of the technical requirements of the services to be procured? 2. Does the written selection procedure contain only non-price criteria? 3. Did the Grant Recipient advertise the RFP in a locally distributed newspaper and submit the RFP to at least 5 individuals or firms? Adv.: Letters:____ Email:____ Fax:____ # of respondents: Name of successful respondent: 4. Were any firms certified with the Texas Comptroller as a SBE/MBE/WBE included in the solicitation for proposals? List SBE/MBE/WBE firms: 5. Is the deadline for receipt of proposals no earlier than 10 days after the date of public advertisement and/or mailing dates of the RFPs? Date(s) of solicitation: Deadline: 6. Does the RFP provide offers detailed instructions and identify the criteria to be used in evaluating proposals? 7. Did the Grant Recipient successfully negotiate a contract with the most highly qualified service provider/firm? If No, question 7 is applicable. PROCUREMENT OF PROFESSIONAL SERVICES/ADMINISTRATION SERVICES (Engineering/Architectural Services Paid with TxCDBG Funds) Y N N/A DOCUMENT SOURCE AND COMMENTS
No. Findings: Summary of Findings: Summary of Concerns: ACQUISITION REVIEW Y N N/A DOCUMENT SOURCE AND COMMENTS 1. Has the Grant Recipient submitted its TxCDBG Initial Acquisition Report (Form A600)? 2. Did the Grant Recipient report on the Initial Acquisition Report that acquisition of real property is required for the project? ☐ Voluntary Acquisition ☐ Involuntary Acquisition 3. If Involuntary Acquisition, did the Grant Recipient receive TDA approval to proceed? Date TDA Approved:
9. If the acquiring entity lacks eminent domain authority, was the acquisition properly established to be voluntary? ☐ Sub-recipient (other than a municipality or county) lacks eminent domain authority. ☐ Property acquired is owned by federal, state, local government, or a political subdivision such as a school district. ☐ Acquisition of property is for economic development purposes (unless project is for elimination of slum or blighted areas). 10. Was each owner notified in writing that eminent domain authority will not be used to acquire his/her property if an amicable agreement is not reached? 11. Was each owner informed in writing of the estimated market value of his/her property? 12. Did the owner accept the offer for market value of the property? 13. Did the parties agree to a negotiated settlement for purchase of the property? 14. Did the owner agree in writing to donate the property? 15. Is there evidence that deeds for utility easements or tracts acquired were recorded with the County? Involuntary Acquisition ONLY 16. Did the Grant Recipient notify the landowner, in writing, of interest acquiring his/her property? 17. Was the estimated value of the property to be acquired $10,000 or less and was waiver valuation used to determine the market value of the land? 18. Did the landowner agree in writing to donate his/her property and waive the right to receive just compensation? 19. Is there evidence that the landowner received required landowner rights brochures (e.g. certified mail delivery, signature receipt acknowledgement)? ☐ 1) HUD’s When a Public Agency Acquires Your Property booklet and ☐ 2) The Landowners Bill of Rights? 20. If an appraisal was required, was the landowner invited in writing to accompany the appraiser? ACQUISITION REVIEW Y N N/A DOCUMENT SOURCE AND COMMENTS 21. Was a review appraisal conducted?
22. Did the Grant Recipient provide the owner with a written offer for the amount determined to be just compensation? Did the offer include a summary statement? 23. Did the owner accept the offer of just compensation for the property? 24. Did the parties agree to a negotiated settlement for purchase of the property? If a negotiated settlement was reached (for more or less than the just compensation amount) and federal funds were used for purchase of the property, did the Grant Recipient prepare an Administrative Settlement document? Note: For negotiated sales using federal funds, the Administrative Settlement document must be filed with the Acquisition Report (Form A601). 25. Was the owner reimbursed for any expenses incidental to transfer of title to the Grant Recipient, including recording fees, transfer taxes, documentary stamps, evidence of title, boundary surveys, legal descriptions of the real property, and similar expenses incidental to conveying the real property? 26. Did the owner agree in writing to donate the property and to waive his/her right to just compensation? 27. Is there evidence that deeds for utility easements or tracts acquired were recorded with the County? Environmental Review 28. Was a deed, agreement for donation of property or a long-term lease executed prior to TDA environmental clearance and authorization to use grant funds? TDA Environmental Clearance Date: Date of Executed Deed/Agreement: Condemnation 29. If negotiations for involuntary acquisition of property failed, did the Grant Recipient seek TDA approval to proceed with condemnation of private property through use of eminent domain authority? TDA Determination for Use of Condemnation: Denied: Approved: FORCE ACCOUNT REVIEW No. Findings: