Proposals must include an option for the Successful Offeror to recover and dispose of all assets at the end of the lease, including computers and servers. In addition, Offerors are encouraged to propose a mechanism to compensate HCPS at the end of the lease period to forego exercising its contractual right to purchase the assets for $1.00. This mechanism should compensate HCPS for the value of the assets, which the Successful Offeror will retain title to, and take possession of, in the event HCPS agrees to forego exercising its purchase option at the end of the lease. IV. SCOPE OF WORK: HCPS Requirements Listed below are HCPS’ minimum computer and server/storage requirements. Offerors are encouraged to submit proposals for solutions that include features that exceed the minimum requirements, where feasible, to ensure that the project goals are being met for the life of the project. Software Minimum Requirements The middle school program has a mix of digital content and programs. Consideration should be given to support of or alternatives to the following products: Program/Resource Teacher Access Student Access Angel LMS × × Promethean Engage/Inspire × × Creative tools such as the Adobe Creative Suite × × Google Apps for Education × × Power School × × Pearson Assessment Products such as Test Nav × × Assistive Technology Products such as Don Johnston Products × × NWEA Educational Assessment Tool × × RtI Tier 2 software such as Achieve 3000 & Carnegie Mathia × × On-line learning resources such as Study Island, Brain Pop and Quia × × Interactive Science Software such as PASCO Data Studio × ×
8. Hypervisor Solution and Licensing: a. VMware vSphere 5 Enterprise b. Needs to support all CPU and Cores Counts for Middle and Elementary School to be managed by existing VCenter Platform 9. School Based Backend Storage Solution Minimum: 10TB IP Connected SAS Drives Support VMFS Volumes Redundant Controllers Redundant Power Supplies 10. Equipment Rack\Cabinet: (46) 24U Equipment Racks with lockable Door that will support server, storage and UPS solution dimensions. 11. Uninterruptable Power Supply: a. 120V 20Amp UPS with L5-20P with a minimum 14’ Power Cord b. 20Amp Rack Mountable Power Strips 12. Data Center Based Backend Storage Data Replication and Backups Solution Minimum: a. 150TB b. IP Connected c. SAS Drives d. Redundant Controllers e. Redundant Power Supplies HCPS is open to a packaged or per-device solution offering that contains and meets outlined requirements. D. Software Image Requirements In this RFP "Imaging" means a process, at the end of which the user that is assigned to the machine can power it on, login and connect to the network and internet with the HCPS configured OS and applications. Computers must be joined to HCPS’ Domain and able to communicate with Active Directory and bound to Configuration Manager or a Mobile Device Management (MDM) system once they are deployed to HCPS schools and connected to HCPS’ Network. Offerors shall include in their proposal submittal the methodology that will be used to meet the following requirements for both the initial install and annual computer Summer Refresh process. The Successful Offeror shall be responsible for creating, documenting and installing Images, (see Anticipated Schedule in this proposal) on staff
Request for Proposals distributed January 10th, 2014 Pre-Proposal conference January 24th, 2014 10:00 a.m. Receive written proposals, accompanied by two (2) proposed computers each with a docking station, monitor, keyboard, and mouse. February 14, 2014, 2:00 p.m. Conduct oral interviews and negotiations with selected firms March 4th & 6th, 2014 HCPS School Board approves the award of contract April 10th, 2014 The dates below are dependent on the contract award and may change after award: HCPS Summer Hours June 16th - August 14th are 7:00 a.m. - 5:30 p.m. Closed Fridays. HCPS will provide Image specifications to the successful vendor April 11th, 2014 Successful Offeror must provide a to be determined set of computers to HCPS for Image testing and evaluation April 25th, 2014 Purchase Order created April 25th, 2015 HCPS approves computer Images May 16th, 2014 Server hardware arrives at HCPS May 16th, 2014 HCPS provides staff/teacher assignment information for computers to the successful vendor May 19th, 2014 Asset Inventory Reporting begins, with daily information extracts May 23rd, 2014 Staff, teacher, student computers arrive at HCPS June 27th, 2014 Completed inventory database of received units July 1st, 2014 Server installs and configurations complete July 18th, 2014 HCPS will provide student assignment information for computers to the Successful Offeror July 21st, 2014 Deliver staff/teacher computers July 31st, 2014 Deliver student computers August 21st, 2014 VI. COUNTY RESPONSIBILITIES: Henrico County Public Schools has designated a Project Manager for all work performed under this contract. The Project Manager shall coordinate the work, and shall have the authority to make decisions in writing binding their respective employers on matters within the scope of the contract. VII. GENERAL CONTRACT TERMS AND CONDITIONS: A. Annual Appropriations It is understood and agreed that the contract resulting from this procurement (“Contract”) shall be subject to annual appropriations by the County of Henrico, Board of Supervisors. Should the Board fail to appropriate funds for this Contract, the Contract shall be terminated when existing funds are exhausted. The successful offeror (“Successful Offeror” or “contractor”) shall not be entitled to seek redress from the County of Henrico, Virginia (the “County”) should the Board of Supervisors fail to make annual appropriations for the Contract.