Making recommendations to the Director, Physical Resources Department on the expenditure of the annual buildings and university property disability budget. Working with Coordinator, Human Rights, Equity and Accessibility and the Disability Service Office (DSO) on developing ongoing AODA education workshop Composition of the 2012-2013 Accessibility Subcommittee Position Member Dean’s Office (Chair) Professor Jocelyn Aubrey Risk Management Bill Gibson Physical Resource Robert Ballarin Finance Anne Parson Disability Services Office Caleb Hunt Instructional Development Centre Angie Best Trent Central Student Association Allison O’Neill Information Technology Sean Daniels Human Rights, Equity & Accessibility Robyne Hanley, Andrea Walsh, Julie Smith Section Two Multi-Year Accessibility Plan 2012-2017 Methodology The 2012-2017 AODA Multi-year Accessibility Plan that follows was developed in consultation with the PACHREA Accessibility Sub-committee which represents the following departments: Deans Office, Risk Management, Physical Resources, Finance, Disability Services Office, Instructional Development Centre, Trent Central Student Association, Information Technology, and the Human Rights, Equity and Accessibility. Reviewing and Monitoring Progress The Accessibility Sub-committee will meet monthly to review progress once the Plan has been approved (endorsed) by the President/ Vice President Executive. It will engage working committees as needed and ask for regular updates from experts and key stakeholders. Annual reports will be completed starting January 2014 by the Coordinator of the office of Human Rights, Equity and Accessibility. Communication of the Plan The Plan will be posted on the external website under AODA (OHREA main page). Copies of this plan will be made available on the portal and in hard copy. The Plan will be electronically sent to all
Table 6: Requirements, deliverables and activities in accordance with AODA Regulation 191/11, s.7 Covers employee training, deadline: January 1, 2014 AODA Requirement Deliverables Activities Champion/ Department Training Accessibility Standards and Human Rights Code All employees will be trained in the IS requirements Training will be offered in two modalities (in person and online) Robyne develop training Consult with IT working group re: implementation with existing Blackboard system for online component Develop a tracking system to ensure compliance Completed Andrea Walsh Extended Customer Service Feedback Mechanism to Integrated Standard To be incorporated into umbrella policy on Customer Service. Incorporate into new policy Completed Julie Smith
Table 9: Requirements, deliverables and activities in accordance with the AODA Regulation 191/11, s.13 Covers emergency procedure plans and public safety information, deadline: January 1, 2012 AODA Requirement Deliverables Activities Champion/ Department Make emergency procedures and public safety information accessible upon request Trent Emergency Procedures were reviewed and are posted in accessible and conversion ready formats Completed Andrea Walsh Table 10: Requirements, deliverables and activities in accordance with the AODA Regulation 191/11, s.14 Covers accessible websites and web content, deadline: see below AODA Requirement Deliverables Activities Champion/ Department Ensure all websites and web content conforms to guidelines New websites/content to Level A by 01/01/2014 All websites/content to Level AA by 01/01/2021 External website conforms to WCAG 2.0 Level A Trent portal, Learn 9 and Student Information Systems are assessed for future compliance requirements Train all key staff on WCAG 2.0 guidelines (Professional Development Day) Analyze site and develop implementation plans Carry out development of site Develop policies on site maintenance, including how various departments contribute information Completed Robyne Hanley Sean Daniels Table 11: Requirements, deliverables and activities in accordance with AODA Regulation 191/11, s.15 Covers educational and training resources and materials, deadline January 1, 2013.
AODA Requirement Deliverables Activities Champion/ Department Provide accessible or conversion-ready electronic format of educational/training resources and materials as needed Trent and the DSO provide educational and training resources and materials in a format that takes into account the accessibility needs of the person with a disability. Current practice (see DSO Summary) Caleb Hunt Robyne Hanley Provide program information and student records in accessible format All student records and information on program requirements, schedules and descriptions are available in an accessible format, upon request. Current practice: Accessible formats and conversion-ready formats are available upon request. They are presented in formats that take into account the accessibility needs of the person with a disability. Robyne Hanley Table 12: Requirements, deliverables and activities in accordance with the AODA Regulation 191/11, s.16 Covers training to educator, deadline: January 1, 2013 AODA Requirement Deliverables Activities Champion/ Department Provide accessibility awareness training to faculty and instructors. All Instructional faculty and staff will be trained in accessibility awareness and universal instructional design principles Implement the AODA accessibility awareness training module (in person and online) Develop a tracking system to ensure university compliance Completed Robyne Hanley Sean Daniels Caleb Hunt Table 13: Requirements, deliverables and activities in accordance with the AODA Regulation 191/11, s.17 Covers producers of educational training materials, deadline: see below
AODA Requirement Deliverables Activities Champion/ Department Provide accessible format or conversion- ready textbooks by January 1, 2015. Provide accessible format or conversion- ready educational or training learning resources by January 1, 2020. University texts, print based educational or training supplementary learning resources have accessible or conversion ready versions available upon request. Create a steering group and develop implementation plans Carry out the plan to provide conversions Completed (for textbooks) Robyne Hanley Deans Bookstore Bata Library Part C: Employment Standards AODA Standards – s.22-s.32 Table 14: Requirements, deliverables and activities in accordance with the AODA Regulation 191/11, s.22 Covers recruitment and general requirements, deadline January 1, 2014 AODA Requirement Deliverables Activities Champion/ Department Notify about accommodation in recruitment process. Prospective applicants are advised of the availability of accommodations. Approve the staff Accommodation Policy Revise the HR website, job postings and email correspondence with applications to include a statement of accommodation Completed Human Resources Table 15: Requirements, deliverables and activities in accordance with the AODA Regulation 191/11, s.23 Covers recruitment, assessment and selection process, deadline: January 1, 2014
AODA Requirement Deliverables Activities Champion/ Department Notify applicants selected that accommodations are available upon request. Selected applicants are advised of the availability of accommodations Revise email correspondence with selected applicants and provide policy reference Completed Human Resources Provide suitable accommodation upon request. Applicants with disabilities receive appropriate accommodations. Review interview and testing procedures for accessibility barriers Completed Human Resources Robyne Hanley Table 16: Requirements, deliverables and activities in accordance with the AODA Regulation 191/11, s.24 Covers notice to successful applicants, deadline: January 1, 2014 AODA Requirement Deliverables Activities Champion/ Department Notify successful applicant of accommodation policies. New employees are advised of the accommodation policy Update hiring package to include information on the accommodation policy (Accommodation Employees with Disabilities Policy) Completed Human Resources Table 17: Requirements, deliverables and activities in accordance with the AODA Regulation 191/11, s.25 Covers informing employees of supports, deadline: January 1, 2014
Active and on-going as of January 2009 AODA Requirement Deliverables Activities Champion/ Department Accessible Customer Service training Offerings Record Keeping AODA Customer Service Training (In-person & On- line) Record Keeping System Continue with AODA Customer Service Training in Develop record keeping system Ongoing Andrea Walsh Accessibility Customer Service Policy Review Approved Service Disruption Notices Service disruption notices are posted Continue to post service disruption notices Ongoing Physical Resources Communications Feedback Mechanisms Feedback mechanisms in In person, mail, email and phone Maintain feedback mechanisms and respond in a timely manner Ongoing Andrea Walsh Looking Forward Table 26: Requirements, deliverables and activities in accordance with the AODA standards on Physical Environments Deadline: January 1, 2016