9. Have the following reports been consistently submitted on a timely basis? (Look at multiple periods) Check the appropriate box for reports received, and indicate whether or not the report was received timely. This question applies only to HUD Staffand Mortgagees Annual Audited Financial Statement Yes No N/A Date last report was due: Date last report received: Monthly Accounting Report Yes No N/A Excess Income Report (HUD-93479, 80, 81) Yes No N/A Quarterly performance report for projects on flexible subsidy, modification, workout, etc. Yes No N/A Annual operating budget (cooperatives) Yes No N/A If the reports have been submitted, were they received in acceptable form? Yes No Comments: 10. Has the owner corrected all findings on HUD financial and or Inspector General audits? Yes No N/A This question applies only to HUD Staff and Mortgagees. List findings outstanding and determine whether remedial action is required to assure correction within established goals: Comments: 11. Do project operating expenses appear reasonable compared with similar projects? Yes No This question applies only to HUD Staff. D10 Indicate latest OPIIS rating and check problem areas flagged by OPIIS. Administrative Maintenance Utility Taxes and Insurance Financial Also, use OPIIS to conduct an expense comparison with other similar projects. Comments: 12. Does annual financial analysis or FASS printouts indicate that project is free of actual or potential financial problems? This question applies only to HUD Staff. Yes No For each of last 3 years, enter Profit (Loss) before depreciation (from the Statement of Profit & Loss). Year $ $ $ Comments: 13. If the owner/agent has taken unauthorized distributions, reimbursements, or supervision fees, have these been repaid? This question applies only to HUD Staff and Mortgagees. Yes No If no, indicate amount due to the project. $ 14. If applicable, have all deposits due to the residual receipts fund been made? Yes No This question applies only to HUD Staff. Comments: 15. Based on the last FASS submission, are accounts payable reasonably current? Yes No This question applies only to HUD Staff and Mortgagees. D12 Indicate the amount of accounts payable more than 60 days old $ Comments:
Comments: g. What programs are offered at the ? GED Adult Basic Education Computer Classes Job Training Job Placement Homework Assistance English as a Second Language Other (please specify) Comments: h. The Department allows owners and their agents to provide services related to renter’s insurance products. Does the owner/agent offer such services? If the owner/agent offers no such service, proceed to question 25. Yes No Comments: i. HUD policy prohibits an owner/agent from evicting tenants for delinquent renter’s insurance payments. How does the owner/agent deal with unpaid renter’s insurance? Please explain the process: Comments: j. Review the renter’s insurance information provided to tenants. Does the information provided to tenants clearly indicate that purchasing insurance is optional, and not required as a condition of occupancy? Yes No N/A Comments: CATEGORY G. GENERAL MANAGEMENT PRACTICES 25. General Management Operations a. Have the complaints, as noted on the Desk Review, been satisfactorily resolved? Yes No N/A Comments: b. Is the project staff able to adequately perform management and maintenance functions? Yes No Comments: c. How does the owner/agent implement HUD changes in policies and procedures? Describe the process: d. Does owner/agent have a formal ongoing training program for its staff? Yes No If yes, indicate types of training used and the frequency. Type Frequency Type Frequency On-Site Industry/Association Training HUD Seminars Local Colleges Energy Conservation Other (please specify) Comments: e. Are reports submitted to the owner from the management agent? Yes No N/A This question applies only to HUD Staff and Mortgagees. Comments: f. Are there signs enabling persons to locate the office? Yes No
with information about how to file a complaint with HUD? 10. Does the owner/agent maintain a record of fair housing complaints? 11. Is there a local residency preference? If yes, was it approved by HUD? Date of HUD Approval: Project Name: FHA/Project# Section 8/PAC/C# Part C Section 504 Review The reviewer must complete this section to ensure compliance with Section 504 of the Rehabilitation Act of 1973 (Section 504). Please note that unsubsidized projects are not required to comply with Section 504, therefore if the project is unsubsidized, the reviewer may proceed to Part D. YES NO COMMENTS 1. Is there a formal, written grievance procedure that provides for resolution of complaints alleging discrimination based on disability, as required by Section 8.53(b)? If Yes, document date procedures were adopted: Date: 2. Does the owner/agent utilize a telecommunications device for the hearing impaired (TTY)? If No, Is there an alternative method? Describe under “Comments” 3. When necessary, are auxiliary aides used to communicate with persons with disabilities? Describe under “Comments”
Project Name: FHA/Project# Section 8/PAC/C# PART D DOCUMENTS REVIEWER SHOULD OBTAIN FROM OWNER/AGENT The reviewer will only bring back documents upon request from FHEO. If the reviewer receives a request from FHEO to obtain certain documents, indicate in column a. During the on-site review, request the documents and indicate the status in columns b, c, or d. For items checked in column c, the reviewer must provide the owner/agent the FHEO address for forwarding the documents. Document(s) a. FHEO has requested that the reviewer obtain the following documents: b. The document has been gathered and is attached to the Checklist c. The Owner/ Agent agrees to forward the checked document to FHEO within ten (10) business days. d. The document is not available. For Part A Accessible Units/Program Accessibility, Sections I, II, and III (as applicable) For Part B: Most recent Affirmative Fair Housing Marketing Plan (AFHMP) Any of the following documents that are used for outreach as specifically stated in the project’s AFHMP or used for other affirmative fair housing marketing. Newspapers/Publications Copy of Radio Ads and Announcements Copy of TV Ads and Announcements Photograph of billboards Letterhead Handouts Brochures and Leaflets Photograph and site signs Other (Specify): Project Profile showing occupancy data (See Part B, Question 5). Written Tenant Selection Plan
Project Name: FHA/Project# Section 8/PAC/C# Please Note: The information below only pertains to Section 504 compliance. If this project is unsubsidized, the reviewer should not complete this section. a. FHEO has requested that the reviewer obtain the following documents: b. The document has been gathered and is attached to the Checklist. c. The Owner/ Agent agrees to forward the checked document to FHEO within ten (10) business days. The document is not available. For Part C: Written Grievance Procedure (Part C, Question 3 and 24 CFR 8.53) Application for Occupancy Reasonable Accommodation Policy FHEO requested that the reviewer observe the following: The result of the observation is: