These purchases must be verified with receipts. Receipts may be agreements with service providers or vendors, invoices, or cash register receipts. Enhancement activities: Expenses for enhancement activities may include supplies and must be related to a specific Access Program project, e.g. celebrating U.S. holidays, induction and graduation ceremonies. Items that are not directly related to enhancement or instructional activities must not be authorized for purchase. Enhancement activity purchases must be verified with receipts. Receipts may be agreements with service providers or vendors, invoices, or cash register receipts. Administration: The administrative cost may include staff compensation for work directly related to the Access Program such as program administrator, program coordinators, accountants, administrative office supplies, Access classroom rental, office telephone, etc. These items must be reflected in all receipts. Providers may incur wire transfer fees related to receiving disbursements or returning unused funds at the end of the program; wire fees should be expensed to the Administration line. Please inquire with the bank about wire transfer fees. Providers are required to use a version of Microsoft Excel that is Excel 2010 or newer. If a Provider does not currently own a version of Microsoft Excel 2010 or newer, the Provider may budget for this expense under the Administration line. The Provider may purchase the software once an active agreement is in place and the agreement’s start date has been reached. Food: Providers will have an opportunity to request costs to provide the students with food during After School and/or Intensive Session instruction by providing a justification for consideration within the Access proposal; decisions will be made on a case-by-case basis. These purchases must be verified with receipts. Receipts may be agreements with service providers or vendors, invoices, or cash register receipts. Accommodation: Providers will have an opportunity to request costs associated with accommodation for students during Intensive Sessions (not for After School instruction) by providing a justification for consideration within the Access proposal; decisions will be made on a case-by-case basis. These purchases must be verified with receipts. Receipts may be agreements with service providers or vendors, invoices, or cash register receipts. 1.7.2 Agreement Process The process for issuing an agreement begins with the Provider submitting a completed proposal which includes a narrative and budget using only the approved template(s) provided by the U.S. Embassy/Consulate. The proposal documents are reviewed and approved by the U.S. Embassy/Consulate, Regional English Language Officer, the U.S. Department of State, Bureau of
Look back over your experience and complete the following. 1. This is what I did: 2. This is what I learned: 3. This is who I helped: 4. I think that the project made a difference because: 5. My thoughts and feelings as I did the project were: 6. Next time I would: 7. As I look back at the objectives that I chose in Step 1, those that I accomplished were: 8. I would apply the skills that I learned from the project in this way: 9. Overall I feel that the project: 5. Celebrate Take the time to celebrate your accomplishments. • My community service project celebration included the following people or groups: • What we did to celebrate was: • This is how I can share what I learn: Suggested Community Service Project Ideas Adopt a Park Water plants and trees, plant flowers, plants and trees Organize a Litter Squad to pick up trash regularly Put up signs asking people to pick up their dogs’ excrements Ask authorities to install trash cans, benches, a or picnic tables Inform others about why parks are important Organize events at the park to bring it to life and make people care for it
Current Issues Put on a play about local issues Organize talks about human rights for specific groups at risk Organize a festival or a fair, or write and present a play about discrimination to promote tolerance towards others Start a Bulletin Board at your school or a blog on local issues Choose a local issue and post ads and posters at public places to persuade people to do an action Write a letter to your local newspaper about a local issue, suggesting a solution Caring for the Elderly Say something kind or do something nice for them every day so they will feel loved Visit a senior home once a week to talk or play board games Read a book to the elderly for ten minutes regularly (every day, every week…) Make healthy treats (cookies, cakes, snacks) for a senior home Find out what a senior home needs and hold a drive at your school or church to make a donation Get permission to organize a Pet Day at the senior home and invite people to visit the elderly with dogs and cats Improving your school Develop and maintain a recycling program at school; decide what to do with the money from the sale of recyclables Use a specific area of the patio to paint grids for games: hopscotch, stop, etc., and teach younger kids how to play Find out about state and federal programs to get support for school improvement Start an awareness campaign to invite everyone to keep the bathrooms clean and in working order Find out what the school library needs and hold a drive to make a donation Involve the whole school community in keeping the school clean and in good condition Caring for Children Visit a children’s home once a week to help care and play with them. Do a puppet show, story telling, a play, or a clown show two or three times a Make healthy treats (cookies, cakes, snacks) for a children’s home Hold a drive at your school or church to make a donation For Children’s Day and Christmas, hold a Toy Drive Collect old stuffed animals and dolls, donate them
year Improving Education Contact a school to give English classes to children for free Tutor younger students in a subject that you are good at to help them do better in school Teach illiterate adults to read, write, do basic arithmetic and use a computer; help them to practice and encourage them to continue studying Select children who are in need; hold a School Supply Drive make packages and donate them to these children Bring your school library to life by organizing plays, poetry readings, short story contests, science fairs, etc. Protecting the Environment Organize a Litter Squad to pick up trash regularly at public places and involve the community Develop and maintain a recycling program at school Write and illustrate a brochure about how to separate garbage and give it out at public places Start a Bulletin Board at your school or a blog on issues Become an Guard at home and school: turn off lights and appliances that nobody is using, fix water leaks, separate trash, use both sides of a sheet of paper, etc. Organize a festival or a fair, or write and present a play about daily actions we can do to protect the environment Preserving your traditions Ask your grandparents and elderly people to tell you anecdotes or stories and show you photos from when they were young; publish them in a Bulletin Board or a blog Find traditional games, learn them, teach them to younger children and play with them Look for a traditional song, record it, make a video and upload it to YouTube Learn an indigenous language and speak it with others Research the history of your community and organize free guided tours for locals or tourists Learn and teach to cook traditional dishes
Student’s Full Name _________________________________________________________________________ Date_______________________ Interviewers (Teachers, U.S. Embassy etc.) 3 points Answers were detailed Answers with a large amount of essential information were provided Provided adequate responses to the questions 2 points Answers had some details Answers incomplete and missing necessary information Answer does not entirely correspond to the delivered item 1 points Provides monosyllabic answers (Yes, no, I don't know) Reluctant to respond to questions The interviewer “pulls” information Does not understand the question posed Questions 1 Student’s name 2 Student’s name 3 Student’s name 4 Student’s name 5 Student’s name 6 Student’s name 7 Student’s name 1. What do you know about the program? 2. How did you hear about the program? 3. Why do you want to participate in the program?
3) If there are no unused funds to return, the Cooperating Agency prepares Close Out Letter and Disbursement Report and sends to U.S. Embassy/Consulate. 4) U.S. Embassy/Consulate forwards Close Out Letter and Disbursement Report to Provider for their records. Return of Unused Funds 1) Once a Final Program & Financial Report has been approved, if there are unused funds remaining, Cooperating Agency sends Return of Unused Funds Instructions, Return of Unused Funds Bank Letter and Confirmation of Wired Funds form to U.S. Embassy/Consulate. The U.S. Embassy/Consulate forwards to Provider for action. 2) Within 7 days of sending Return of Unused Funds Instructions, Return of Unused Funds Bank Letter, Confirmation of Wired Funds form, Provider wires funds to Cooperating Agency and emails Confirmation of Wired Funds form to U.S. Embassy/Consulate. The U.S. Embassy/Consulate forwards to the Cooperating Agency. 3) When returned funds have been verified, Cooperating Agency prepares Close Out Letter and Disbursement Report and sends to U.S. Embassy/Consulate and forwarded to Provider. (Close Out Letter and Disbursement Report are not sent until return of funds has been verified by Cooperating Agency). 4) If funds are not returned, Cooperating Agency sends Letter of Delinquency. (Close Out Letter will not be issued, Provider will be in violation of U.S. Government regulations, and may not be eligible to receive future funding).