Monitoring and Evaluation Workplan Refer to the guideline for the format to use and the standards that apply. Notes when completing the table below: Approach: Includes the methods and processes we will use in undertaking the monitoring and evaluation activities Reporting & Deliverables: What and how the information be reported; to whom and by when; How the findings will be shared and used. Monitoring Tasks Approach Timeline Roles and responsibilities Deliverables and Reporting Indicative Costs i. Initial data collection (including baselines) ii. Create/ strengthen systems, processes and capacity iii. On-going data collection tasks (including methods used for data collection), monitoring, formal visits and reporting iv. On-going results discussions (include annual review of Activity Results Framework involving MFAT and partners) 12 month assessment of Activity Results Framework Assess RD, RMT and M&E Work Plan for intended purposes. Refine and update where needed, especially monitoring and evaluation tasks. Within 12 months of implementation commencing Assessment by implementing partners / MFAT. Confirmation that Activity Results Framework is fit for purpose. None Evaluation Tasks Approach Timeline Roles and responsibilities Deliverables and Reporting Indicative Costs
Likely • Will probably occur in most circumstances • Occurs every 6-12 months • 75%-90% chance of event occurring Medium 7 Medium 12 High 17 High 21 Extreme 24 Possible • Could occur at some stage • Occurs every 12-24 months • 50%-75% chance of event occurring Low 4 Medium 8 Medium 13 High 18 Extreme 22 Unlikely • Will occur in exceptional circumstances • Occurs every 24-48 months • 10%-50% chance of event occurring Low 2 Low 5 Medium 9 High 14 High 19 Rare • May occur in exceptional circumstances • Occurs every 4 or more years • <10% chance of event occurring Low 1 Low 3 Medium 6 Medium 10 High 15 CONSEQUENCE: Negligible Minor Moderate Major Severe Health & Safety Consequences • Insignificant injury, no lost time, no long term effects • First aid injury, minimal lost time, no long term effects • Off-site medical attention required, some lost time, Reversible disability or injuries • Considerable hospitalisation required, significant time lost, Irreversible disability to one person • One or more fatalities, Unable to return to work, Significant irreversible disability to more than one person Activity Consequences • No significant impact on the timing, cost or quality of outputs • No significant adverse impact on the environment or stakeholder relations. • Minimal impact on the timing, cost or quality of outputs • Minimal adverse impact on the environment or stakeholder relations. • Achievement of Activity objectives compromised • Costs escalate more than 30% • Significant implementation delays. • Some harm to Activity beneficiaries, (individual; community, organisation, or country) • Achievement of Activity objectives significantly compromised • Reputational damage to contributing partners • Significant financial loss to contributing partners, organisations, communities, individuals. • Causes serious harm to Activity beneficiaries, (individual; community, organisation, or country) • Serious reputational damage to contributing partners. 4. Proposed Risk Management and Responsibility Outline key measures planned to manage the risk and lessen either likelihood or consequences and where responsibility sits for these measures. Important measures to manage high or extreme risk should also be captured elsewhere in the ADD including in the description of activities, outputs/inputs table and budget.