Project Timeline All key milestones for the trip should be detailed below. Milestone Dates (Month / Year) Student information sessions Student application deadline Student selection decision communicated Accompanying SAIT staff selected Student visa / vaccinations if applicable Travel and accommodation booked Mandatory pre- departure meeting with Learner Services Financial and Resource Expectations Estimated cost per participant Airfare $ Accommodation $ Tour package / cultural activities $ Ground transportation $ Meals $ Miscellaneous spending $
Risk Assessment In order to complete this section of the form, you will be required to complete a risk analysis table, please refer to the below guidance when completing. Risk Likelihood Impact Assessment Outcome Actions Describe the potential risk to your program What would happen if the risk was encountered? Please see risk assessment table below Please see risk assessment table below Please see risk assessment table below What preventative measures can be taken? What action can be taken if the situation were to arise? Below is a risk assessment table which should be used to determine the overall risk to the project Impact Vs. Likelihood Insignificant No injuries or financial loss Minor First aid treatment, some financial loss Moderate Medical treatment, medium financial loss Major Extensive injuries significant financial loss Severe Death, extreme financial losses Certain Expected to occur in most circumstances Low Risk High Risk High Risk Extreme Risk Extreme Risk Likely Will probably occur in most circumstances Low Risk Medium Risk High Risk Extreme Risk Extreme Risk Possible May occur at some time Low Risk Medium Risk Medium Risk High Risk Extreme Risk Unlikely Could occur outside of exceptional circumstances Low Risk Medium Risk Medium Risk High Risk High Risk Rare Will only occur in exceptional circumstances Low Risk Low Risk Medium Risk Medium Risk High Risk Safety & Security Risks: see “security” tab on the travel report
Risk Likelihood Impact Assessment Outcome Actions Demonstrations in the capital planned for last day of trip. Participants could be injured or imprisoned. Delays to transport which could affect itinerary and any pre- booked travel arrangements. Certain Moderate High Risk Ensure the group avoids the capital on the day of protest Brief students prior to departure about the planned demonstration and safety precautions Remain informed (International SOS) of developments Ensure we leave early enough to avoid traffic / transit delays and make our flight home.
Laws & Cultural Related Risks: see “laws & culture” tab on the travel report Risk Likelihood Impact Assessment Outcome Actions Illegal to photograph military installations. One or more members of the group could be imprisoned or have their camera confiscated Unlikely Moderate Medium Risk Ensure participant are fully briefed regarding the rules prior to travel Ensure only public buildings and people are photographed with permission
Natural Disaster and Climate Risks: see “disasters & climate” tab on the travel report Risk Likelihood Impact Assessment Outcome Actions Earthquake One or more members of the group may be injured or killed Rare Severe High Risk Ensure we are familiar with local emergency procedures Ensure we register with the RCA prior to travel Ensure International SOS app is downloaded and wallet card is carried by participants
Activity Risks: indicate how your planned activity could put you at risk Risk Likelihood Impact Assessment Outcome Actions Construction activity as part of volunteer program One or more members of the group could get injured Unlikely Moderate Medium Risk Ensure the group uses appropriate safety equipment at all times Refuse hazardous work