Sales PF attains increased operational autonomy PF attains increased autonomy Autonomy in operations has improved, but will not improve more significantly due to strategic move against autonomy PF Systems and Standard Operating Procedures (SOPs) established and in use Clear operational status established KPMG operations reviews done, implementation of recommendations has started (in bin cards updating on a daily basis, stock take procedures....) as maybe reported in a separate section. Activity 3: Strengthening management and financial systems Year’s Activity Description Targets/Outputs Q2 Comments Financial management Hire and install a professional and skilful finance manager to manage the finances of the division Design tally to meet the needs of the product facility Conduct more training of Tally financial software Develop cost drivers and cost absorption strategies to show growth in capacity Deploy a sales daily debt collector Sound financial management and reporting (both cash and inventory) regularly disseminated Tally software designed to meet the reporting needs of the product facility Staff trained in Tally software Financial reporting regularly disseminated FM recruitment delayed, but will report on duty by May 2 More training offered to3 finance assistants for PF, Arua, and Mbale Implemented the 25% cost sustainability drive Sales staff are in-charge of the debts, discussions are going on to find a debt collector/credit controller ISO Certification training started, reviewing the work-operations processes Quarterly financial report prepared and presented for discussions Good relationships with customers and suppliers perceived resulting from accurate and timely statements Accurate and timely statements for customers and suppliers Implemented, needs strong by financial authority Capacity of warehouse staff A team of professional, proactive members of staff developed Warehouse staff trained and oriented to the new challenges Sales force empowered to make a difference in their activities and contribute to achieving overall sales objectives Warehouse staff trained and oriented to the new challenges Training not done in this quarter KPMG conducted reviews in stocks management, HR, Finance and debtors, procurement and sales and made valuable recommendations which are being implemented Sales force received written sales targets Warehouse Management Train warehouse staff to improve their skills in stock and warehouse management Regularly review SOM for further revision and follow up of Staff trained on stock and warehouse management KPMG recommendations are being reviewed, including revision of SOMs Need for specific warehouse consultancy is diminishing, SOW will have to be reviewed by KPMG before committing to the need of it
community dialogue meetings (fees and MOH travel) Number of community meetings conducted 2,388 1,230 Completed in only 5 districts. we intend to scale up in the 6 districts next quarter Number of people that participated in the community dialogue meetings 49,700 As above Formation of Drug Shop Associations Training of Drug Shop Operators in RDTs, ACTs & diarrhea mgt 250 Drug shop operators were trained in case management, together with HW from GLC in phase 2 districts Develop articles and memorandum of Association for Districts and GLC This is planned to follow the above activity Conduct Inter-Association exchange programs (Existing drug shop Associations) 6 6 This activity was revised and turned into review meetings & was successfully completed Establishment of district based secretariat This activity is also planned to follow the above activity. Conduct workshops for orientation on the "Good Life" standards for accreditation of selected health facilities Accreditation standards have been drafted and orientation will proceed following establishment of district secretariats. Malaria Communication Conduct Radio talk shows 30 This activity did not take place because UHMG had to align its campaigns with SMP to avoid duplication and a compromise was reached so the roll out will be in the coming quarter Conduct Radio spots 400 As above Reprinting of Malaria communications materials 2000 As above Monitoring of the communications campaign 1 The senior Health Educator MoH was facilitated to monitor the “Power of day one” in 3 districts and details of her field report are given in the narrative Reprint and distribute national guidelines and policies for Malaria Management in GLCs 2000 400 500 We reprinted the MoH Clinical guidelines and they will be distributed in the coming quarter. Participate in activities to commemorate World Planned for next quarter in PMI focus district/s. Will partner with
Brand Activities/Targets/Outputs Q1 Achieved Q2 Targets Actual Progress, Comments Cotramox Esther Atuuse Target of 7,900,000 sold 4,239,060 3,950,000 661,810 60% Vs Annual Networking w/decision makers in major institutions and NGOs; increase number from 4 to 8 4 2 institutions 2 Positive progress with orders placed by Reproductive Health (U) and JCRC. A networking workshop with institutions offering services to PHLA’s is scheduled next Qtr. Detailing in health and pharmacy providers; posters to improve brand visibility 99 pharmacies & 180 drug shop calls made 180 & 120 respectively 36 Health providers, 26 GLCs Nationwide activities launched in March and will go on till October-2012. Regional CMEs and orientation meetings 2 7 CMEs – 566 health providers Kibuli, IHK,& Mengo, Paragon, Mengo Nursing, Rugarama , Ishaka, Ibanda. Started in March & on-going till October. Distribution through 8 institutions and NGOS, pharmacies and health centres 4 contacted 2 institutions 5 contacted (The Stars, JCRC & RHU) JCRC & RHU have placed more orders. Restors +Zinkid promotion & uptake in combination use Advocate with MOH targeting DHOs, DHEs, POLs and VHTs on benefits of combination use (UHMG brand) 3 contacted Engage 2 DHO’s to advocate for the combination when talking to providers. Contacts made through a recent MOH Quality Assurance workshop National diarrhea program is steered by CHAI and we are attending workshop/ meetings. Working with Uganda Paed Association to exhibit in their workshops. Plans to use Pead
endorsements in a mass campaign in final stages. Concepts have been developed and are being pre-tested. Detailing to health providers on combination use. Develop materials for detailing and POS placement. Use radio, TV and billboards for demand creation to run all year. 139 health providers, 139 outlets 360health provider calls and 240 pharmacy provider calls. Concepts for new campaign route developed. 36 Health providers, 26 GLCs Pre-tests done Focus next Qtr will be on building the UHMG branded combination. Production of messages and multi-media campaign launch planned for the next Qtr Media Plan has been finalized. Participate in health conferences for brand visibility Achieve annual sales of 2,000,000 sachets for Restors Restors: 259,333 Restors: 740,667 200,087 Exhibited in Drug shop association workshop, Good Life cline workshop, during the Boda Boda launch and M.O.H Quality Assurance conference. Restors sales at 21% Vs annual Budget. Achieve sales volume of 10,000,000 tablets for Zinkid Zinkid: 2,500,000 ZinKid: 7,500,000 3,000,200 48% Vs Annual Improve brand awareness of the combination Increase availability, accessibility and visibility of RESTORS/ZINKID through 387 (75%) of pharmacies and 1,583 (60%) of drug shops in UHMG database . 14 Distributors have been appointed around the country and have been given coverage targets. Trainings & CMEs for Restors/Zinkid CMEs and trainings of 1,000 HCPs in public & private sectors on 7 conducted 556 providers To continue till October
Juliet Rumanyika Joshua Tusigwiirwe counselling clients Detailing to providers (gyn., midwives, nurses, drug shops, pharmacies) POS material: 5,000 posters, 10,000 provider brochures, 8,000 consumer brochures Participate in conferences/exhibitions for visibility Coordinate with MCH community interventions to both promote Injectaplan and sales of Injectaplan through GLC and GLS Increase access to Injectaplan through collaboration with NGOs and professional associations. CMEs 5 7 CME’s 556 providers Prof. Kirya have been oriented to conduct countrywide talk shows scheduled in April. Detailing till October, 2012. D/S operators’ meetings (Apac, Soroti, Katakwi, Serere, Kumi – 264 health providers. International Women’s convention over 200 women. MOH - Quality control exhibition, GoodLife clinic orientations, Kaiso – Hoima (46 people received FP under Tullow) Kibuli, IHK,& Mengo, Paragon, Mengo Nursing, Rugarama , Ishaka, Ibanda. Started in March till October,2012 Pilplanplus promotion Achieve sales target of 1,600,000 cycles 1,050,780 + Variance registered (400,000 target) 650,780 403,650 48% Vs. Annual Detailing of 5,000 providers 928 1572 outlets On- going till October, 2012 Exhibit at health conferences Mass media (TV, radio) and 5 D/S operators’ meetings. International Women’s convention,
billboard Kabale. MoH - Quality control exhibition, Sheraton, Int Women’s day exhibition, Kakungulu estates women’s community Production of Pilplanplus messages in final stages. POS, promotional and IEC materials,10,000 provider brochures,8,000 consumer leaflets 8,000 POS posters,1,000 1,000 lab coats,1,500 pens 3,000 metal plates,5,000 danglers 1,500 prescription pads Through MCH program, target GLC and GLS Collaborate with HCP, RHU, FHI, MSH, MOH, ENGAGE, UNAM-Uganda Nurses and midwives assoc, UPMA to increase access. Orders negotiated. Pre-test of new concepts Production to start as soon as NDA approves new concepts. Booked a Presentation at Uganda Medical Private Practitioners Workshop and at Makerere University Sch of Education on RH. Trainings & CMEs for Pilplanplus Juliet Rumanyika Conduct regional CMEs. 3 conducted with 398 providers 7 conducted with 556 providers Kibuli, IHK,& Mengo, Paragon, Mengo Nursing, Rugarama , Ishaka, Ibanda. Started in March for 8 months. Moonbeads Promotion Achieve sales of 3,600 30% Vs. Annual. Target to be increased because of a big institutional order. Conducted trainings in Kabale.
Softsure promotion 72,000 cycles (4,800 CYPs) 21,640 (+ variance 3640) 14360 25,040 64% Vs Annual Target Activations at ANC, maternity homes and hospitals Target of 10 hospital maternity centers promoting Softsure Detailing to HCPs (gyn., midwives, nurses, pharmacy dispensers) at private sector clinics Radio and TV adverts Participate at FP exhibitions for visibility Link Mothers clubs to ANCs with hospital-based activations Collaborate with MCP program for VHTS and community interventions Access through MSU, RHU, ´NGAGE, FHI, MSH, HCP Partner with fast-moving goods company targeting same audience (young mothers, breastfeeding mothers) 26 providers reached On-going in all regions around Uganda D/S operators’ meetings International Women’s convention – Lweza, Kakungulu estates women’s community and Sheraton on Women’s day Trainings & CMEs for Softsure Juliet Rumanyika Conduct CMEs among HCPs 7 – 556 providers Kibuli, IHK,& Mengo, Paragon, Mengo Nursing, Rugarama , Ishaka, Ibanda. Softsure promotion 72,000 cycles (4,800 CYPs) Activations at ANC, maternity homes and hospitals Target of 10 hospital maternity centers promoting Softsure Detailing to HCPs (gyn., midwives, nurses, pharmacy dispensers) at private sector clinics Radio and TV adverts Participate at FP 21,640 (+ variance 3640) 14360 25,040 26 providers reached Countrywide detailing 64% Exhibited at D/S operators’ meetings International Women’s convention – Lweza,