(November) recommended for registration planned for July – September period. carry out market survey for AI products potential in Limit local purchase to only confirmed orders from the customers Ongoing and routine product sourcing strategies Limited local purchases to confirmed orders and only for short term foreseeable sales prospects, or to meet MOQ Local purchases are still done, though on confirmed orders or clearly projected sales turnover. Local purchases are still done, though on confirmed orders or clearly projected sales turnover. Supplier search to achieve sources of highly reputable and quality products, with the Director of the facility taking visits to suppliers inside and outside of Uganda (December) Prospect suppliers trips conducted Ongoing and back and forth communications are ongoing with potential supplies Trip planned, postponed to end of May. A repeat request to be placed Supplier searches carried out through contacts and online. Visit will be taken in July. A visit to India was undertaken by a team composed of managing director, director product facility and the pharmacist and made to 6 suppliers with great negotiation and business development discussions Collect information on logistics and customer demand forecast from both the public and private sector target customers (December-March) Logistics and customer demand forecast information collected To be done in q2 Not done. 3PL business will be kept only in perspective for this FY. We were pre-occupied with MOH distribution and KPMG operations reviews This survey if for July – September period, next quarter. Not done due to inadequate funding. The prospective consultants advised for higher budget Update the current marketing tools used to promote the product facility to reflect the new products that have been introduced (October-March) Current marketing tools updated with new products Ongoing; marketing plan for Ova-Check, launch plan for Hexagon CME done, funding is limited to run a continuous CME. We are talking to suppliers to assist in the promotion budget Commission selling, riding on socially marketed brands are the common strategies being used Commercial marketing plans (Naari, Hexagon) have been implemented Create a link on the UHMG web site for orders and enquiries (Jan-Mar?) Link on UHMG website established Planned for Q2. Profile is under review, to upload in Jan - Feb Not done, kept in perspective Websites has not been reviewed, redesigned. A knowledge manager is coming on board to help UHMG achieve this activities Website pages are under reconstruction, including designing product list and product enquiries November
Activity 2: Strengthening Product Facility operations Activity Description Targets/Outputs Q1 Comments Q2 comments Q3 comments Q4/Annual comments Legal consultation on restructuring strategies for PF as a commercial division of UHMG Legal assessment conducted TOR to be developed, sent out in Jan. Consultants to be contracted by Feb Consultation planned for Feb The board advised on co-existence under the same corporate name for mutual benefits between health consulting and PF The activity has become obsolete after the directive to maintain the as Siamese twins Not done. Became obsolete Establishment of increased HRA and Procurement functions within PF Establishment of increased HRA and Procurement functions As in line with operation autonomy Not done, and will not be done as in line with the above report This plan has become obsolete as we diversify procurement to admin directorate except for inventories. Status stands same as for previous quarter report Cost analysis conducted of MSI (Brands) and Programs & Services contributions to PF Sales Cost analysis conducted Done. Will be a routine activity every month Will be done before April 15, together with financial reporting Cost of MSI activities been projected in profit and loss calculation of quarterly finance reports Cost analyses for marketing and operations are done and shown in the finance report PF attains increased operational autonomy PF attains increased autonomy Autonomy plan in perspective as in line with the above legal advice and the boards directive Autonomy in operations has improved, but will not improve more significantly due to strategic move against autonomy This development has been stagnated due to reverse advise on attaining autonomy Status stands as per last quarter report PF Systems and Standard Operating Procedures (SOPs) established and in use Clear operational status established Consultant bids evaluated, best selected. Contract to be signed in Jan. Training to start end of Jan KPMG operations reviews done, implementation of recommendations has started (in bin cards updating on a daily basis, stock take procedures....) as maybe reported in a separate section. With ISO intervention, KPMG system reviews, SOP is being revised to keep alive importance updates within our operations processes. Systems and SOP are being turned into manual. Under review till end of Activity 3: Strengthening management and financial systems Activity Description Targets/Outputs Q1 Comments Q2 Q3 Financial management Hire and install a professional and Tally software designed to meet the reporting needs of the Finance manager recruitment to be completed by end of Jan, as in line FM recruitment delayed, but will report on duty by Finance manager recruited, in place. None.
skilful finance manager to manage the finances of the division Design tally to meet the needs of the product facility Conduct more training of Tally financial software Develop cost drivers and cost absorption strategies to show growth in capacity Deploy a sales daily debt collector Sound financial management and reporting (both cash and inventory) regularly disseminated product facility Staff trained in Tally software Financial reporting regularly disseminated with the HR audit. System improvement will be in line with ISO Recommendations and the system audit to be done (see below). Training in report writing was done. A sales daily debt collector – staff to be appointed. May 2 More training offered to3 finance assistants for PF, Arua, and Mbale Implemented the 25% cost sustainability drive Sales staff are of the debts, discussions are on to find a debt collector/credit controller ISO Certification training started, reviewing the work-operations processes Quarterly financial report prepared and presented for discussions Tally usage reviewed, rights and security control given according to needs and activity processes Tally training done for specific staff, coaching and troubleshooting have been a continuous activities ISO Certification training ongoing, with evaluation completed. Quarterly financial report prepared and presented for discussions Sustainability test in progress Done. None. Good relationships with customers and suppliers perceived resulting from accurate and timely statements Accurate and timely statements for customers and suppliers Implemented, to improve as with above Implemented, needs strong by financial authority Ongoing Ongoing Capacity of warehouse staff A team of professional, proactive members of staff developed Warehouse staff trained and oriented to the new challenges Sales force empowered to make a difference in their activities and contribute to achieving overall Warehouse staff trained and oriented to the new challenges Training done. More specific trainings planned for Feb 2012 Sales force training not done, planned for Feb Interviews conducted and selection done for RSR – North Commission sales agents overhauled: 2 new Training not done in this quarter KPMG conducted reviews in stocks management, HR, Finance and debtors, procurement and sales and made valuable recommendations which are being implemented No further training was conducted Sales target in force and being reviewed for performances tracking Warehouse and stock training conducted in relations to ISO training Restructuring plans are underway to change sales staff into commission sales charge orientation
sales objectives staff taken on board Sales force received written sales targets staff Warehouse Management Train warehouse staff to improve their skills in stock and warehouse management Regularly review SOM for further revision and follow up of implementation Purchase land and construct another 600 sqm warehouse and no longer rent Consult on business portfolio management Consult TransAid for training and installation of necessary systems for effective logistics management Staff trained on stock and warehouse management 1 training done. More training planned for Feb Review of SOM done, new edition incorporated good return, secondary warehouse practices, and the comments from USAID Consultation of business portfolio management done, specific proposal submitted – to be reviewer Also, TransAid SOW will include both business portfolio mgt and system strengthening KPMG recommendations are being reviewed, including revision of SOMs Need for specific warehouse consultancy is diminishing, SOW will have to be reviewed by KPMG before committing to the need of it Planned coaching and mentorship for the warehouse staff but which has only delayed. Will be undertaken. Training and review of SOM have been aligned to ISO training and implementation Purchase of land has been halted and an option to construct warehouse extension hatched, underway Warehouse and distribution operations not viewed as 3PL model and with limited funds, no further plan for Transaid consultation was retained. ISO Certification Finalize TOR and contract the consulting firm Start to process of ISO Certification in the year: Training, Reporting, Auditing, Certification and Follow up ISO certification attained Contract finalised, training will start in Jan, exercise to get completed by October September ISO certification exercise has been implemented, entering into stage 2 – processes reviews Process reviews completed, entering into stage 3 – implementation reviews/audits Implementation delayed due to delayed reviews Working Capital management Debt management procedures in place Debt recovery up to 80% within the sales period Credit ceiling by aging analysis and control Daily banking of cash and cash equivalent Debt management procedures in place Daily banking of cash and cash equivalent Debt management plan in place Debt recovery target not achieved Credit limit not yet set in Tally Daily banking achieved, except Debt management procedure in place, Debt recovery is still low, to improve 3 times weekly banking, to improve to daily with better Debt management system in place, Credit control committee in place External debt collector assigned to collect difficult debts and carry out debtors legal status Ongoing as per previous quarter-Debt management system in place, Credit control committee in place External debt collector still
identify gaps. Gap filling could be solved by training, hiring/hiring, or feedback Staff Performance appraisal for all to be carried out in the second week of Jan Hexagon Nutrition rep recruited products. A CME was organised in February and several Retail Pharmacies, Clinics and nurses were in attendance. person with a medical background be recruited for marketing pharmaceutical products. Going forward, we shall implement this with next recruitment. recruitment Operationalize the regional wholesale pharmacies in Arua and Mbale to increase distribution reach Increase in distribution reach in Arua and Mbale Pharmacists recruited, auxiliary staff to be on 17 Jan, pharmacies to open by last week of Jan The Regional whole sale Pharmacies in Arua and Mbale were opened in February, are operation Regional pharmacies are in operations with the right staff Regional pharmacies are running well, with increasing performances Identify credible that are financially sound and have the ability to sell large volumes of products. Identify credible Done Fourteen Distributors countrywide were selected to start distributing seven key products. These include 3 USAID brands and 4 UHMG brands. Closed distribution system implemented after contracting the distributors Implementation of closed distribution system being piloted will be reviewed after September this year. Operating closed distribution system for USAID brands and 4 UHMG brands. Strengthen channel relationship by explicit performance recognition, awards, and networking activities with the distributors during the year Channel relationships with distributors strengthened 12 “Good Distribution” certificates awarded to distributors during the year Gift hamper used to recognise key customers, More activities planned for Jan under recognition awards Regional Visits to Wholesalers in Kampala and Northern Uganda have been carried out. A new Regional sales representative for Northern Uganda was recruited and has been a vital link between UHMG and them. A good regional presence and of UHMG face has been maintained. More meetings are planned through regional trips Conducted 1 regional distributorship meeting. Award will be designed for new FY implementation Market survey for outlet audits and gaps identification in market share and reach for commercial division Market survey for outlet audits conducted Retail audit done, more specific survey to be done to reveal commercial division market position A second retail audit has been done and is due for presentation. These however are UHMG brands. Retail audit done. Results show more reach in the west and lack of reach in many locations to below 60% Retail audit is ongoing under MSI Vehicles purchased for regional field staff, per UHMG Vehicles purchased by Not done. Vehicles have not yet been Vehicles have not yet been No vehicle was purchased due
budget, facilitating field work AFFORD II DFID vehicle in waiting purchased. purchased. to lack of funding Product Facility targets Sales value achieved in the year – 10 Billion Uganda Shillings. Percentage of revenue from commercially marketed products Number of new commercial product suppliers engaged by UHMG (AFFORD II) Percentage of target retail outlets carrying UHMG products from 50% to 70% Mean self efficacy score based on perception of easiness to obtain and use products Percentage of target population who find at least 3 UHMG promoted products easy to obtain 70% of targeted outlets stocking products distributed by Commercial Division Annual Sales target of 10.0 Billion UGX achieved Sales achieved = 29% Analyses not yet done Retail audit report in waiting Mean self efficacy survey not done study not done Outlet audit analysis not done Midyear achievement is 29% of the Budgeted 10 Billion. Commercial products have contributed 7% of the budgeted 10 billion. Main new Commercial product suppliers include Quality chemicals for the Cipla Range, ABACUS with Ajanta Range, Hexagon Range and Naari Range. The new retail audit done will show the extent of reach of UHMG products in the targeted retail outlets. Quarter 3 period showed a 37.7% achievement of annual target Retail audit shows about 60% of outlets carrying UHMG brands Achievement is U3.77b out of U10b target Market survey not done for commercial distribution due to lack of finance By the end of quarter 4, annual achievement of the target was 59%. Overall achievement of U.gshs 5,492,395,916 was noted out of budgeted U.gsh 10 billion. In the quarterly retail audit survey, it was noted that there was an increase in UHMG brands between 1-4 %. Market survey for commercial products not yet done. However the product facility is negotiating for popular products from both local and International suppliers. Activity 5: Supply chain management Activity Description Targets/Outputs Q1 comments Q2 comments Q3 comments Q4/Annual comments Absence of stock outs due to negligence Absence of stock outs due to negligence Zero level of stock outs due to negligence Zero level of stock outs due to negligence Experienced stock out for O, due to delay in payment of advance and not All products were in stock in this quarter
achieved achieved Implemented fully the procurement plan for the year negligence in procurement Good relationships with suppliers resulting from sharing with them the procurement plan in advance and making prompt payment Refer to activity sheet #3 Done, achieved. Achieved with all UHMG brands and RTP where a year forecasts were shared with the respective suppliers Relationship with suppliers is good Our relationship with suppliers is still in want because we have not streamlined the payment process Agreements with key suppliers in place Agreements with key suppliers in place Ongoing Agreement reviewed, new negotiations are ongoing Current agreements are ongoing No new MOU signed but 4 more suppliers; Athena, Medinomics, Seemankit, and Mission Pharma are in advanced negotiation for signing All agreements are complete and signed by both parties All agreements are in place and the most suppliers were able to perform within the period ending September 30, 2012 Prepare a dynamic procurement plan for all products Procurements made Post shipment testing of Protector Procurement of: Procurement of RestORS Procurement of Zinkid Procurement of Condom O Procurement of Aquasafe Procurement of Commercial Products Procurement plan completed Procurement for the Q1 and Q2 done, local procurement is based on JIT approach Post shipment testing, tax payment, clearing done for O and post testing of protector done Procurement plans in place, implemented Procurements are in process O Condom was received. It is undergoing post shipment testing SoftSure: The supplier experienced some delays. The consignment will be delivered in July Aquasafe in under production with the manufacturer All procurements are done O condom was delivered and NDA has passed all batches for distribution SoftSure: The consignment was delivered in full and in good condition Aquasafe was delivered and it is now being packed Monitor the performance of the procurement plan on a weekly basis by updating it with actual consumption figures and goods received Weekly monitor the performance of the procurement plan Done, ongoing In progress, updating of RTP and UHMG brands takes place quarterly, for commercial brands takes place according to JIT method Done, ongoing Done, ongoing Prepare the contraceptive procurement tables for donated products for submission to Contraceptive procurement tables prepared and submitted to Done Done in last quarter. Being implemented This is an activity for quarter four This was prepared and submitted to USAID. It was
People tested 132,000 32800 19556 34,219 26,232 112,807 85% 2.Support infection control, medical waste management (MWM) and disposal Train HW in infection control and MWM 100 n/a 82 n/a n/a 82 80% Support GLC for safe medical waste disposal 184 174 174 174 174 174 95% Procure and distribute safety boxes and waste bins 2785 696 693 699 696 2784 99% Conduct regular support supervision in GLCs 174 174 174 174 174 174 100% 3. Scale up HIV prevention services for MARPS IPC for behavior change among truckers 3,500 0 607 726 1,077 2,410 69% IPC for behavior change among fisher folks 19,000 3499 2134 8491 5,508 19,632 103% IPC for behavior change CSW 1000 89 299 446 535 1369 137% Condoms sales targeting MARPS 650,000 45,000 5080 175763 198,631 424,474 65% 4. Scale up HIV prevention among couples Formation of additional couple clubs 4 0 4 4 100% Train married couples in couple counseling 48 0 48 48 100% Train couples in positive prevention 56 0 56 56 100% Carry out IPC BCC for fidelity among 150,000 48,278 22,507 20608 58,425 149,818 99.9%
Cotramox Esther Atuuse Annual target 7,900,000 Quarterly target 1,975,000 4,923,490 3,851,880 111% Vs Annual Networking w/decision makers in major institutions and NGOs; increase number from 4 to 8 6 institutions IRCU and STAR SW lifted the largest amount of stock through repeat orders Detailing to health and pharmacy providers; merchandising with posters to improve brand visibility 1449 pharmacies & drug shop calls made 2146 Health providers calls 1512 Pharmacy provider calls & 1912 health provider calls Detailing ended in August 2012; there’s still great need to improve delivery of orders booked by the medical representatives from the distributors to the smaller outlets. Regional CMEs and orientation meetings 9 product orientation meetings In the Eastern Region – 556 health To be carried out this FY. Distribution through 8 institutions and NGOS, pharmacies and health centres 6 Institutions bought RHU, IRCU,ICOBI STAR SW, JCRU IRCU and STAR SW lifted the largest amount of stock through repeat orders as well as IRCU, ICOBI and JCRU. Brand Q1, Q2 & Q3 Achieved Q4 Actual Progress, Comments Restors +Zinkid promotion & uptake in combination use Esther Atuuse Advocate with MOH targeting DHOs, DHEs, POLs and VHTs on benefits of combination use (UHMG brand) Contacts made through an MOH workshop on Protect, Prevent and Treat. Initial contact with CHAI made on the possibility of a partnership. Follow up meeting with CHAI delegation on way forward on how to engage UHMG and other partners on the increased accessibility of Zinc in the market. Follow ups Paediatrician endorsements in a mass campaign started. Currently working with MOH on a partnership for the mass media campaign to increase public acceptance.
Detailing to health providers on combination use. 2399 health providers calls made 1449 pharmacies & drug shop calls made 1512 pharmacy/drug shop provider calls & 2216 Health provider calls Detailing stopped in August 2012; Develop materials for detailing and POS placement. Brochures and racks were produced Distribution on going with 50 racks so far placed in outlets New material (ABS boards, posters, brochures and flyers) with the doctor endorsement to be produced in the new FY. Media: Use radio, TV and billboards for demand creation to run all year Concepts for new campaign route developed; Radio, TV and Outdoor production was done Restors/Zinkid ads began running on mass media - TV, radio, and suburb signs Working on bringing MOH on board in the campaign. Budget needed to maintain media for at least another 3 months to create and achieve impact. Participate in health conferences for brand visibility Achieve annual sales of 2,000,000 sachets for Restors Achieve sales volume of 10,000,000 tablets for Zinkid 472,068 4,913,991 172,225 1,582,900 39% Vs Annual 80% Vs Annual Improve brand awareness of the combination Increase availability, accessibility and visibility of RESTORS/ZINKID through 387 (75%) of pharmacies and 1,583 (60%) of drug shops in UHMG database Campaign development completed Awareness campaign began with the launch of the media campaign in the month of August BCC survey yet to start Trainings & CMEs for Restors/Zinkid Esther Atuuse CMEs and trainings of 1,000 HCPs in public & private sectors on diarrhoea management and combination use. 7 CMEs conducted in central region; 204 attended Product orientation meeting for drug association meetings 1 CME conducted in Gulu; 41 providers trained 1 CME conducted in Arua; 65 providers were trained Out of 145 providers targeted for training in QTR 4, 92 providers were trained. Achievements against the
in Eastern region; 556 providers were trained. 1 CME conducted in the Northern & West Nile regions with 95 providers in attendance A total of 855 providers were trained 4 CMEs were conducted in the eastern region – in Jinja (37 providers attended), Tororo (40 providers attended), Pallisa (7 providers attended) and Soroti (8 providers attended) – a total of 92 health providers were trained annual target: 947 providers trained Vs 1000 Brand Q1, Q2,Q3 Achieved Q4 Actual Progress, Comments Condom "O" promotion Jeanne Marie Nakato Open 4,000 additional ‘O’ outlets (supermarkets, dukas/kiosks, hotels, lodges) 1121 287 outlets Hindered target increase due to stock out of ‘O’ in Q3. Sales volume of 1,500,000 pieces 639,938 607,824 86% Vs Annual 1 mass media campaign (DJ endorsements, TV and radio spots) Radio – 7 stations running + TV (NTV) A countrywide mass media condom promotion was developed and awaits execution. Sponsorship of TV news headlines & an endorsement in the Africa Cup of Nations on NBS. POS placement of 10,000 posters and 5000 metal plates Carried out placement countrywide during MITs across central, eastern and northern region as well as field trips with over 150 outlets reached. Limited merchandizing because of stock out in most outlets affected getting to 100%. 12 regional concert sponsorships 2 Vision Group in April – Western region – Ekinihiro in Western Uganda & sponsorship of the CECAFA tournament. 8 ‘O’ theme nights in leading night clubs/bars per region 23 1 theme night at the THATCH-Eastern Region. These are to resume with the ‘O’ promotion. Weekly supervision visits to monitor activities. Trade visits were done in Central, Eastern and Northern region.
Coordinate with MCH community interventions to both promote Injectaplan and sales of Injectaplan through GLC and GLS. GLCs - promotion on-going with a special price list for GLCs and teams going to the fields being encouraged to move products there. Increase access to Injectaplan through collaboration with NGOs and professional associations. UPMA Meeting is yet to be held to discuss MOU and conclude this. CMEs 7 done RHU, UPMA, FP Golden moment (MUSPH), MUBS, Sub-grantees Exhibitions 6 Full Woman health camp Brand Q1,Q2, Q3 Achieved Q4 Actual Progress, Comments Pilplanplus promotion Achieve sales target of 1,600,000 cycles 1,753,380 369,810 133% Vs. Annual Detailing of 5,000 providers 928 & 1572 outlets 1,977 Health providers detailed to and 1512 outlets Detailing shall continue to create demand Exhibit at health conferences 5 6 done RHU, UPMA, FP Golden moment (MUSPH), MUBS, Full woman health camp, Sub-grantees Mass media (TV, radio) and billboard Smart Choices on going to support pills. POS, promotional and IEC materials, 10,000 provider brochures, 8,000 consumer leaflets. 8,000 POS posters,1,000 t-shirts 1,000 lab coats,1,500 pens Collaborate with HCP, RHU, FHI, MSH, MOH, ENGAGE, Nurses and midwives assoc, UPMA to increase access. T shirts have been procured other material awaiting to include Comb 3 on the artwork – flyers, brochures.
Paul Lemi Trainings & CMEs for Pilplanplus 10 conducted with 954 providers 9 conducted with 367 health providers Jinja RRH, Mbale RRH, Tororo RRH, Arua RRH, Kuluva Hospital, Lacor Hospital, Teso safe motherhood, Louise MMC, Mengo Hospital. Brand Q1, Q2, Q3 Achieved Q4 Actual Progress, Comments Moonbeads Promotion Paul Lemi Achieve sales of 3,600 1,065 2,370 95% Vs. Annual. Distribute 200 per quarter though JMS 50 Orient HCPs/Trainings and CMEs 320 HCPs oriented - 2 CMEs Tororo RRH, Arua RRH, Kuluva Hospital, Teso safe motherhood, Louise MMC, Mengo Hospital. Coordinate with MCH program in community interventions Increase access through FPOs (UCMB) and schools 1 conducted, with 47 health providers Lacor Hospital Exhibitions 6 carried out RHU, UPMA, FP Golden moment (MUSPH), MUBS, Full woman health camp, Sub-grantees. Brand Q1,Q2, Q3 Achieved Q4 Actual Progress, Comments NewFem promotion Sales target of 40,000 cycles 10,400 5,480 40% Vs. Annual Detailing to providers in selective distribution points 1,704 health providers detailed to Detailing is currently on going countrywide; there’s need to help in delivering orders booked by the medical representatives from the distributors Activations at corporate workplaces using direct marketing Vision group with Mama Tendo and awaiting invitation at KCB and dfcu banks. Mass media (radio, TV, billboards. 3 Radio stations + 1 TV in central running No budget for media Run on TV & Radio
160 tested for TB, 304 circumcised and 18,380 clients received risk reduction messages. 26,956 male condoms, 9,077 female condoms distributed, 2,935 SMC posters, 1,472 ANC posters, 360 couple certificates, 16,437 SMC brochures, 3,720 sexual network posters were distributed. Recruited 500 PLHIVs to the database. Power of Day One (Lea/Daudi) No activity conducted as UHMG awaited confirmation from Stop Malaria on Nationwide Scale up of Power of Day One campaign. Interactive communication via SMS with various drug shop operator associations informing them of planned RDT, ACT and other UHMG sales drives. Sexual Network Campaign scale up and condom promotion – Star- SW (Daudi/Mariettah) Star- EC Continued implementing the fidelity campaign (sexual network); Aired radio skits, spots and mentions on 15 local radio stations (6,300 spots/mentions and 225 skits 3 options; commercial sex workers, truck drivers and Boda boda riders) Maintained 20 billboards (single face) Production of IEC materials on Get off the sexual network. Concepts for truckers, fisher folk were developed and pre-tested in Naluwerere truck stage and Lugala landing site. At stage of shooting and then production. Concepts for police and prisons were developed and pre-tested in 3 districts. At re-design stage and shooting. Conducted sexual network game at all six tent model activations to help target audience understand what a sexual network is and its dangers. Reached 6,174 people with risk reduction messages through video halls/markets/boda stages activations. Oriented team on the sexual network game which is being played in activations
support ( Clinics, , sub-grantees like peer educators, volunteers, health providers) (Mariettah) pending pre test, Developed assorted BCC stickers on HCT, SMC, alcohol abuse and condom use. Pre-tests were done and stickers are ready to be printed by different sub-grantees Developed DVD on condom use incorporated with adverts for sexual network and protector Distributed 150 Good life promoter T-shirts to boda-boda peer educators in eastern and West Nile region. Distributed 180 sacks of assorted IEC and data collection materials to 180 GLCs. Trained sub-grantees on writing success stories, developing IEC materials and taking action photographs. Distributed 470 condom brochures, 320 STI brochures, 150 sexual network posters, 30 fisher folk participant guides 3. MSI - Corporate & External Relations Activity Description Outputs Progress, Comments Corporate social responsibility Held 4 planning meetings with AAR. Sourced and got sponsorship from Quality chemicals, Pepsi, Kalangala district health office, Bidco 2 day health fair to take place on 21st and 22nd October Knowledge Management BCC team Well documented and stored MSI information Had 3 knowledge management clinics on writing success stories, taking photographs, online filing of information Shared folders for brands and BCC developed on server. Still under development Started Good Life Newswire
Conduct monthly and quarterly stock counts Finalize and seek approval of the Risk framework and guideline Monitor debt collection on a monthly basis taken by management Cash count certificates filed Debtor’s portfolio improved to 80% √ √ √ √ √ √ √ Grow UHMG Investment Portfolio Produce and seek approval of the investment policy Coordinate the construction of the warehouse extension Submit the NICRA for approval Collect rental income and clear the mortgage An investment policy in place and fully approved Warehouse extension in place and storage space improved NICRA documents submitted to USAID Mortgage liability reduced to USD400k by end of year √ √ √ C. HUMAN RESOURCE AND ADMINISTRATION DIVISION HUMAN RESOURCE: Human Resource Management Recruitment staff No. POSITION STAFF NAME START DATE 1. Sales Representative Josephine Rose Asio July 1st 2012 2. Brand Officer Paul Lemi July 23rd 2012 3. Office Assistant Aminah Nalunkuma August 12th 2012 4. Procurement Intern Barbra Kyobutungi August 16th 2012 5. STRIDES Project Assistant Irene Kakyo September 5th 2012 6. Regional Community Mobilization and Engagement Officer (West Nile Region) Nelson Afeku September 17th 2012 7. Head Reproductive and Child Health Jennifer Wanyana September 17th 2012 Exited staff No. POSITION STAFF NAME END DATE 1. STRIDES Project Assistant Hadija Adam Kibirige July 20th 2012 2. Key Accounts Representative (Central) Richard Asiimwe September 7th 2012 3. Finance Officer Irene Atukunda September 17th 2012 Promoted staff No. POSITION STAFF NAME EFFECTIVE DATE 1. Deputy Project Manager Scovia Nabbanja September 1st 2012 2. Regional Project Coordinator (West Nile) James Okweny September 1st 2012 Performance Reviews: Annual staff performance appraisals continued during the quarter for all directorates, as well as probation appraisals prior to confirmation of employees in their roles.