M04 SERVICE MEDICAL RECORDS NOT LOCATED AT RMC. FURNISH COMPLETE MEDICAL/DENTAL RECORDS IF ON FILE AT YOUR LOCATION. When the location of STRs, according to M21-1, Part III, Subpart iii, 2.A.4.a, should be RMC, but RMC does not have the STRs, and the STRs cannot be located elsewhere. Important: This code can be used for processing claims with an eFolder until NPRC creates an alternative request code. M05, M05-V MEDICAL/DENTAL & SGOS FURNISH MEDICAL/DENTAL & SGOS (POTENTIAL FIRE-RELATED CASE). IF NO MEDICAL/DENTAL RECORDS OR SGOS EXIST, PLEASE SEARCH SICK/MORNING REPORTS. Note: The following subgrid requires completion: SICK/MORNING REPORTS FOR <COMPLETE ORGANIZATIONAL ASSIGNMENT AND HOSPITAL, IF APPLICABLE> FROM <MM/YYYY> TO MM/YYYY> FOR REMARKS PERTAINING TO <ALLEGATION>. When requesting records to supplement the medical records of Army and Air Force Veterans that were destroyed in a fire at NPRC in 1973. If the claims folder is a paper folder, use request code M05, or an eFolder, use request code M05-V. Notes: Obtain information from the claimant to complete the subgrid, if necessary, before submitting a request. Failure to provide sufficient information in the subgrid may result in a negative finding and request to submit an M01 request code. Do not submit the M01 request code. If the service in question does not meet the definition of fire-related, then use the O50 request code. If an O50 request code has previously been submitted, then no further action is required. On May 18, 1990, NPRC began automatically searching for records from the Army Surgeon General’s Office (SGO) prior to responding to requests for records/information. Reference: For more information about handling claims that require requests for records destroyed in the fire at NPRC, see M21-1, Part III, Subpart iii, 2.E.1. M06, M06-V SGO. FURNISH ANY SGO RECORDS. When documentation contained in the claims folder indicates VA submitted a request for
O04 NET SEPARATION PAY. FURNISH TYPE AND AMOUNT OF SEPARATION PAY. When requesting separation pay information from a retired pay center for a Veteran alleging receipt of separation pay that is not verified in type and/or amount. Notes: The retired pay center will provide the type and gross/net amount of separation pay. The user must enter the address code for the appropriate retired pay center from M21-1, Part III, Subpart iii, 2.K.1. Reference: For more information on determining the amount of the separation benefit using VIS, see M21-1, Part III, Subpart v, 4.B.2.c. O05 DATE OF BIRTH. FURNISH DATE OF BIRTH OR AGE AT TIME OF ENTRANCE ON ACTIVE DUTY. When requesting the date of birth (DOB) or age of a Veteran in connection with a decision on a voided enlistment, or pension claim where the age of the Veteran is unverified, and a factor in determining entitlement. O06 HOME ADDRESS. FURNISH LATEST HOME ADDRESS. When address information is necessary to process a claim. O07 TRAVEL TIME. FURNISH NUMBER OF DAYS OF TRAVEL TIME. When the length of a Veteran’s service is insufficient to meet the minimum duty time under , and the Veteran died within 11 days of discharge. Note: Do not use code O07 if the Veteran had less than 80 days of active duty. O08 REASON FOR SEPARATION. FURNISH REASON FOR SEPARATION. IF SEPARATED FOR DISABILITY, SHOW LOD AND DISEASE OR INJURY. When requesting the reason for separation for a Veteran whose length of service does not meet minimum duty requirements under for pension entitlement. O09 PREVIOUS VA FORMS 3101. FURNISH COPIES OF ANY PREVIOUSLY VERIFIED VA FORMS 3101 (REBUILT FOLDERS). When obtaining prior copies of VA Form 21-3101, Request for Information, would assist in rebuilding a missing claims folder. O10 FACTS AND CIRCUMSTANCES. FURNISH FACTS AND CIRCUMSTANCES SURROUNDING DISCHARGE (ALL RECORDS). When the individual on whose service a claim for VA benefits or services is based was discharged under conditions.
sources) Note: Reconstruction is typically necessary if the records required to respond to the request were destroyed in a fire at NPRC in 1973. PR Pending at RMC A response to the request has been delayed due to a search process. PV Pending verification A response to the request has been delayed for a verification search because the record required to respond to the request is not in its folder. RP Request printed NPRC or RMC has received the request and printed it out. SU Submitted An RO user has submitted a request but NPRC or RMC has not yet printed it out. Note: An RO user may cancel (by clicking on the MARK FOR DELETION icon in PIES) any request that is in this status.