document may be delivered by hand, mail, email, or fax. Address information is given on page one of this RFP. The fax number is (601) 713-6380. ITS WILL NOT BE RESPONSIBLE FOR DELAYS IN THE DELIVERY OF QUESTION DOCUMENTS. It is solely the responsibility of the Vendor that the clarification document reaches ITS on time. Vendors may contact Kenny Wilson to verify the receipt of their document. Documents received after the deadline will be rejected. All questions will be compiled and answered, and a written document containing all questions submitted and corresponding answers will be posted on the ITS web site by close of business on April 11, 2014. The requirements in this RFP apply to two-way radios for which the Vendor is an authorized reseller. It is the intent of this RFP that the winning Vendor or Vendors will be able to provide two-way radios to ITS customers using the most appropriate licensing program for each entity. This may involve providing a customer with a detailed analysis and comparison of the choices of how to buy two-way radios and helping each customer decide on the program and pricing that best fits their needs. Vendor must be aware that ITS wants the most satisfying combination of price and performance within the constraints of this RFP. The primary term of any contracts signed as a result of this RFP will be for three (3) years. At the end of the initial term, the contract may be extended, upon the written consent of both parties, the length of which will be agreed upon by the parties. ITS deems performance of a Vendor on outstanding contracts and support of the customer after the sale to be of critical importance. Therefore, in the evaluation process for a contract award of new project RFPs, Vendors with good performance ratings on existing accounts will be at a decided advantage while Vendors with poor performance ratings will be at a decided disadvantage or be subject to disqualification at the discretion of the State. Vendor is solely responsible for all delivery and implementation subject to formal customer acceptance. ITS does not encourage the use of subcontractors. Any use thereof must be transparent to the customer with all transactions and payment conducted directly with the awarded Vendor(s). The State reserves the right to request proposals for the selection of new resellers at the end of the contract term or at any time deemed necessary during the contract. The State reserves the right to deal directly with or buy directly from the manufacturer.
Non-ARRA Version PROJECT 40729 EXPRESS PRODUCTS LIST (“EPL”) MASTER PURCHASE & MAINTENANCE AGREEMENT FOR TWO-WAY RADIOS BETWEEN INSERT VENDOR NAME AND MISSISSIPPI DEPARTMENT OF INFORMATION TECHNOLOGY SERVICES AS CONTRACTING AGENT FOR THE AGENCIES, INSTITUTIONS AND GOVERNING AUTHORITIES OF THE STATE OF MISSISSIPPI This Master Purchase and Maintenance Agreement for Two-Way radios and accessories (hereinafter referred to as “EPL Agreement”) is entered into by and between INSERT VENDOR NAME, a INSERT STATE OF INCORPORATION corporation having its principal offices at INSERT VENDOR STREET ADDRESS (hereinafter referred to as “Seller”) and the Mississippi Department of Information Technology Services, having its principal place of business at 3771 Eastwood Drive, Jackson, Mississippi 39211 (hereinafter referred to as “ITS”), as contracting agent for the governmental agencies, governing authorities, and educational institutions of the State of Mississippi (hereinafter referred to as “Purchaser”). ITS and Purchaser are sometimes collectively referred to herein as “State”. WHEREAS, Seller is an authorized dealer of certain two-way radios and accessories; and WHEREAS, ITS, desires to acquire an Express Products List (“EPL”) Agreement containing the terms and conditions which will govern any orders placed by a Purchaser during the term of this EPL Agreement for the acquisition, installation and maintenance of two-way radios and accessories (hereinafter referred to as “Products”) and services from Seller that were listed in the published EPL as a result of Request for Proposals (“RFP”) Number 3744; NOW THEREFORE, in consideration of the mutual understandings, promises, consideration and agreements set forth, the parties hereto agree as follows: ARTICLE 1 TERM OF AGREEMENT Unless terminated as prescribed elsewhere herein, this EPL Agreement will become effective on the date it is signed by all parties (the “Effective Date”) and will continue in effect through May 31, 2017, or until all warranties provided by Seller to Purchaser have expired, whichever occurs last. At the end of the initial term, the EPL Agreement may, upon the written agreement of the parties, be renewed for additional terms, the length of which will be agreed upon by the parties. Sixty (60) days prior to the expiration of the initial or any renewal term of this EPL Agreement, Seller shall notify ITS in writing of the