/ SFM (CSA FSC) Monitoring Plan Monitoring Activity Description Frequency Intensity Monitored By Responsible Storage Reporting Corrective Action CSA /FSC Indicators Indicators used to measure performance relative to CSA and FSC standards, and to guide implementation of SFM planning See VOIT table - varies by indicator. See indicator profile, EMS Review Committee or designate and PAC EMR Annual Indicator Report www.cbppl.com/ If outside acceptable range of variance, actions determined by the EMS Review Committee in consultation with PAC will be initiated Innovative Silvicultural Practices Investigation of new technologies and practices as they become accepted Whenever appropriate NA Silviculture and Scaling Supervisor Silviculture and Scaling Supervisor or designate NA When new or innovative practices become accepted, Silviculture and Scaling Supervisor will inform Woodlands Management Committee NA EMS Compliance Inspections #1 Contractor must conduct an environmental inspection of his operation One Inspection per month while operating All harvesting and roads contractors Contractor and Operations Superintendent or designate Contractor Supervisor Contractor supervisors report findings at monthly Operations Meetings Item identified must be corrected and will be assessed during the # 2 & #3 inspection EMS Compliance Inspections #2 Operations Superintendents or designate conduct environmental inspections on roads and harvesting areas. Roads: 1-2/yr. Harv.: 3/yr. All Harvesting and Road Contractors Operations Superintendents or designate General Operations Superintendent/ Planning and Development CBPPL Woodlands Network Q 5 System; results are also tracked on EMS manual 9 EMS Compliance inspections Operations Superintendents report results to the General Operations Superintendent/ Planning and Development Superintendent Contractor is responsible for any remediation possible, which will be checked during the next #2 inspection. EMS Compliance Inspections #3 Operations Superintendents or designate conduct a final inspection when operations are completed in an area When required All harvesting operations Operations Superintendents or designate General Operations Superintendent CBPPL Woodlands Network, Woodlands Operations ; also results are tracked in EMS Operations Superintendents report results to the General Operations Superintendent Contractor is responsible for any remediation possible, which will be checked during the next #2 inspection.
at risk situations at the jobsites Training Supervisor General Safety Committee Utilization Surveys Monitoring harvesting operations to ensure compliance to CSA indicator 5.1.2 Annual All Harvesting Operations Operations Superintendents or designate General Operations Superintendent CBPPL Network EMS Manual 5 Results are reported at Monthly Operations Meeting and SFM indicator report If not meeting guidelines or SFM target, an action plan will be developed to deal with it. EMS/SFM (CSA /FSC) Internal Audit Internal audits conducted to monitor compliance with requirements of ISO 14001, CSA Z809-08 and FSC Standards Annual All aspects of Woodlands operations Internal Auditors or designate EMR CBPPL Network EMS Manual 14 Audits Audits results are reported to the EMS Management Review Committee A CAR is generated for all non-compliance issues and action items are generated for all other findings Kruger Corporate EHS Division Internal and External auditing of Corporate procedures associated with Kruger Environmental Management System Annually All Corporate procedures protocols’ for Monthly Reporting, Quarterly Reporting, Incident Reporting and Identification of Applicable Laws and Regulations requirements re Internal Auditors or designate and Stantec external Auditing EMR CBPPL Network EMS Manual 14 Audits Audits results are reported to the EMS Management Review Committee and distributed Action Plans are developed and distributed to Corporate Director – Environment EMS/SFM (CSA /FSC) External Audit External audits conducted to monitor compliance with requirements of ISO 14001, CSA Z809-08 and FSC Standards Annual All aspects of Woodlands operations External Auditors or designate EMR CBPPL Network EMS Manual 14 Audits Audits results are reported to the EMS Management Review Committee A CAR is generated for all noncompliance issues and action items are generated for all other findings Legal Compliance Compliance to all Provincial and Federal legislation is audited and monitored regularly , Including compliance to all Social and Labour laws l Audit once every 3 years Legal Tracking service provided by Resource Innovations Ltd through Global legal tracking website. EMR All aspects of woodlands Operations Internal Auditor EMR or designate EMR CBPPL Network EMS Manual 14 Audits Audits results are reported to the EMS Management Review Committee New Legislation is reported to EMS Management Review Committee quarterly A CAR is generated for all noncompliance issues and action items are generated for all other findings
is notified whenever a change in legislation occurs, once a month Road Inspections Final inspections conducted to ensure compliance with specifications and requirements Random All Road construction Planning and Development Superintendent or designate Planning and Development Superintendent Planning and Development Superintendent Major issues are reported to the Management Committee Contractor Payment holdback until specifications and compliance are met Truck Inspections Truck inspections are performed at CBPPL wood yard and in the field to monitor compliance with safety and environmental requirements Annually All ballast trucks and all wood trucks that are directly employed by CBPPL contractors Safety and Training Supervisor or designate Safety and Training Supervisor Safety and Training Supervisor Office Results of inspections are reported at Monthly Operations Meetings Directives are issued to drivers to correct deficiencies noted. If deficiencies are severe trucks are parked until deficiencies are corrected. FSB Compliance Inspections FSB Staff monitor harvest, road and Silviculture operations for compliance to Certificate of Managed Lands and Environmental Protection Guidelines Random All CBPPL operations FSB Conservation Officers or designate Planning and Development Superintendent Results are reported to Operations Superintendents and EMS Management Review Committee When non conformances are raised they are recorded as environmental incidents and an action plan is developed to deal with each. Emergency Response Testing To evaluate and test contractor awareness and implementation of emergency response plans Annual Each contractor must do at least one test per year Operations Superintendent or designate General Operations Superintendent Silviculture and Scaling Supervisor Planning and Development Superintendent Results of test are reported at Monthly Operations Meetings Procedures and documentation are modified when gaps are found. HCVF Effectiveness To evaluate CBPPL’s Woodlands operation with HCVF management Annual All HCVs are monitored as outlined in the Woodland Management Team or designate EMR CBPPL Network EMS Management Review minutes Results are reported to EMS Management Review Committee Action Plan developed to address areas where HCV are not
approaches to ensure compliance being maintained FSB Inventory Data CBPPL Woodlands has access to data generated by FSB. Annual Provincial inventory updated every 10 years Data monitored by Planning and Development Superintendent or designate Planning and Development Superintendent FSB Provincial Inventory database and CBPPL Woodlands GIS NA NA Report of Past Annual Operations CBPPL reports on actual amounts harvested by district and by operating area, and amount and type of silviculture treatment Annual All Operations Planning and Development Superintendent or designate Planning and Development Superintendent Office of the Planning and Development Superintendent Annual harvest levels are tracked to ensure compliance with AAC allocations by district Annual harvest are reported to FSB and Woodlands Manager Annual allowable cuts may be reduced and areas declared unmanaged if AAC is exceeded over a five -year period. Wood Base Determination CBPPL Planning Staff works with FSB wood supply personal to classify the land base for calculating annual allowable cuts. 5 years All CBPPL Limits Planning and Development Superintendent or designate Planning and Development Superintendent CBPPL GIS System Land base determination provides a spatial representation of available wood supply and other values associated with the DFA NA Integrated World Office (IWO) reporting system IWO allows daily tracking and reporting of wood deliveries from all sources on the DFA Daily All fiber sources for CBPPL’s DFA Woodlands Staff or designate Silviculture and Scaling Supervisor CBPPL The allows for electronic reporting for all deliveries off CBPPL’s DFA NA Cutover Mapping Cutovers are photographed and inventory data is updated All areas harvested previous year Planners or designate Planning and Development Superintendent CBPPL GIS System Regular annual updates allow consistent tracking of past activities and more reliable information when planning future activities. NA PWC Chain of Custody Fiber tracking system to ensure that all sources of fiber to CBPPL Mill comes from legal sources. Monthly All sources Operations Superintendent or designate Paper Mill Continuous Improvement and Technical Manager and Operations Superintendent
FSC Chain of Custody Fiber tracking system to ensure that all sources of fiber to CBPPL Mill comes from legal sources, meets FSC Controlled Wood and Chain of custody standards. Monthly All sources Operations Superintendent or designate Paper Mill Continuous Improvement and Technical Manager and Operations Superintendent PCT Quality Assessment Monitoring to ensure quality standards are met Weekly All PCT operations Silviculture Technician Silviculture and Scaling Supervisor Office of the PCT Supervisor Weekly quality report to Silviculture and Scaling Supervisor Non compliance will affect individuals rate of pay PCT Compliance Inspection PCT Supervisor conducts an environmental inspection on PCT crews. 2-3 inspections per year All PCT Crews PCT Supervisor or designate Silviculture and Scaling Supervisor PCT Supervisor reports results to Silviculture and Scaling Supervisor Crews are responsible for any remediation possible. Planting Quality Assessment FSB and CBPPL conduct quality assessment on planted areas CBPPL Daily FSB ongoing assessment All planting areas Planting Quality Technician or designate FSB Conservation Officers Silviculture and Scaling Supervisor FSB Silviculture Division Silviculture Technician Quality reports are sent to Silviculture and Scaling Supervisor FSB Reports to Silviculture of FSB Non compliance will affect contractors’ rate of pay Non compliance will affect CBPPL’s rate of pay Scarification EMS Compliance Inspection #2 Silviculture Technician conducts environmental inspection on scarification operations Two inspections per year All Scarification operations Silviculture Technician or designate Silviculture and Scaling Supervisor Silviculture Technician reports results to Silviculture and Scaling Supervisor then reported to EMS Management Review Committee Contractor is responsible for any remediation possible Herbicide Monitoring Silviculture Technician completes proposals and reports on areas treated and herbicide dispensed Daily during the operation All of proposed area Silviculture Technician or designate Silviculture and Scaling Supervisor Silviculture Technician Application rates and volumes are reported to Dept. of Environment If found outside proposed area, calibration and adjustment will take place KPI Performance Indicators for Contractors Monitors contractor performance through key performance Indicators: Productivity, Quality, Three times per year Performance indicators for that period Operations Superintendents and General Operations Superintendent or designate General Operations Superintendent General Operations Superintendent KPI results are reported to the General Operations Superintendent The KPI process and results are reviewed annually and result in a holdback to the contract or an