SEPTA’s intent to award a contract, whichever comes first, by 4:30 p.m. Philadelphia prevailing time. 4.0 CONTENTS OF PROTEST 4.1 Protests must be in writing, and filed directly with the Office of SEPTA’s Senior Director of Procurement, at the address indicated in the solicitation, and must contain the following information: a. The name, address and telephone number of the Protestant; and b. Identity of the IFB or RFP (by number and description); and c. A detailed factual statement of the grounds for protest; and d. The desired relief, action or ruling. 5.0 ACTION BY SEPTA 5.1 Procurement Process Status Upon timely receipt of a protest, SEPTA will delay the opening of bids until after resolution of the protest for protests filed prior to the bid opening, or withhold award until after resolution of the protest for protests filed after bid opening. However, SEPTA may open bids or award a contract whenever SEPTA, at its sole discretion, determines that: a. The items or work to be procured are urgently required; or b. Delivery or performance will be unduly delayed by failure to make the award promptly; or c. Failure to make prompt award will otherwise cause undue harm to SEPTA or a funding source. If the protest is filed before the award of the contract, SEPTA will advise the Presumptive Contractor of the pending protest. 5.2 If deemed appropriate, SEPTA may conduct an informal conference on the merits of the protest with all Interested Parties invited to attend. 5.3 Response to the Protest SEPTA’s Senior Director of Procurement will respond in detail to each substantive issue raised in the protest within a reasonable time after the protest is filed. SEPTA’s response shall address only the issues raised originally by the Protestant. When, on its face a protest does not state a valid basis for protest or is untimely, the Senior Director of Procurement may summarily dismiss the
SEALED BID DISADVANTAGED BUSINESS ENTERPRISE (DBE) PARTICIPATION SCHEDULE As specified in the DBE Participation Section included in the Bidding Documents, the Bidder shall furnish to SEPTA’s satisfaction the details of disadvantaged business enterprise participation. NOTE: Firms must be Pennsylvania Unified Certification Program (PA UCP)-certified prior to being listed on a DBE Participation Schedule. PROJECT NAME: SEALED BID NO.: TABLE I. ALL WORK/SERVICES TO BE PERFORMED BY THE DBE FIRM 1 NAME OF DBE FIRM CONTACT PERSON, BUSINESS ADDRESS, TELEPHONE NUMBER 2 DESCRIPTION OF WORK TO BE PERFORMED1 3 TOTAL DBE AGREED PRICE TO BE CREDITED TO DBE GOAL2 Firm Name: Contact: Address: Tele. No.: (Type or Print all information) TABLE II. MATERIAL/SUPPLIES TO BE PURCHASED FROM “REGULAR DEALERS” 1 NAME OF DBE FIRM CONTACT PERSON, BUSINESS ADDRESS, TELEPHONE NUMBER 2 DESCRIPTION OF MATERIAL TO BE SUPPLIED1 3 TOTAL DBE AGREED PRICE TO BE CREDITED TO DBE GOAL2 (Total Price x .6) Firm Name: Total Price: Contact: X .6 Address: Amount Credited to DBE Goal: Tele. No.: (Type or Print all information) Name of Bidder: Tele. No.: ( ) Contact: (type or print) Email: Title: Signature: (type or print) Date: A FULLY COMPLETED DBE PARTICIPATION SCHEDULE, FOR EACH DBE FIRM DESIGNATED TO PARTICIPATE, IS REQUIRED TO BE SUBMITTED. FAILURE OF THE BIDDER TO SUBMIT FULLY COMPLETED DBE PARTICIPATION SCHEDULE(S) TO SEPTA’S SATISFACTION MAY RESULT IN THE REJECTION OF THE BID. BIDDER MUST SIGN AND DATE ABOVE. BIDDER WILL BE REQUIRED TO PROVIDE A COMMITMENT/CONFIRMATION DOCUMENT FOR EACH DESIGNATED DBE FIRM UPON REQUEST FROM SEPTA. Bidders are hereby notified that the information contained herein will be verified with the designated DBE firm. Additionally, if and when the award of a contract is made, the DBE firm listed herein will be simultaneously notified of the award. SEPTA reserves the right to waive informalities herein in its sole reasonable discretion. 1 See Section D. “Determination of Percentage of DBE Participation” for discussion of types of participation and credit given toward achieving the DBE Goal. 2 This may be expressed in dollars or as a percentage of the Bidder’s total maximum price to SEPTA.
(Sealed Bid) As specified in the DBE Participation Section included in the Solicitation Documents, the Proposer must furnish to SEPTA the details of non-DBE subcontractor participation. PROJECT NAME: SEALED BID NO.: WORK/SERVICES TO BE PERFORMED BY SUBCONTRACTORS MATERIAL/SUPPLIES TO BE PURCHASED FROM SUPPLIERS NAME OF FIRM CONTACT PERSON, BUSINESS ADDRESS, TELEPHONE NUMBER DESCRIPTION OF WORK/SERVICES TO BE PERFORMED / MATERIAL TO BE SUPPLIED TOTAL SUBCONTRACT/PURCHASE ORDER AMOUNT Firm Name: $ Contact: Address: Tele. No.: Firm Name: $ Contact: Address: Tele. No.: Firm Name: $ Contact: Address: Tele. No.: Firm Name: $ Contact: Address: Tele. No.: Firm Name: $ Contact: Address: Tele. No.: (Type or Print all information) Name of Bidder: Tele. No.: ( ) (type or print) Email: Contact: Title: Signature: (type or print) Date: