Does your Public Liability insurance cover this event? ☐Yes ☐No Are you hiring staff for this event? ☐Yes ☐No If yes, do you have WorkCover Insurance? If yes, please attach a copy to this form. ☐Yes ☐No Marketing / Ticketing / Communication Is the event announced? ☐Yes ☐No Is the event ticketed? ☐Yes ☐No Will the Mayor and/or Aldermen be invited to perform official duties at this event? ☐Yes ☐No Do you accept Companion Cards? ☐Yes ☐No Does the event have a website or Facebook page? Website URL: Facebook URL: Would you like the event listed on the Council website: www.destinationlaunceston.com.au/ www.launceston.tas.gov.au/lcc/ ☐Yes ☐No If yes, please write a blurb and attach on email 1 - 3 high resolution pictures. If schedule permits, would you like the event shared on the City of Launceston's Facebook page? ☐Yes ☐No Will you require any road / street signage to be installed? ☐Yes ☐No If yes, please provide the following: Signage type / Signage size / Proposed locations for signage / dates installed / copy of signage artwork. NB From time to time, City of Launceston can place posters in the Visitor Centre and Town Hall, Customer Service. Have you prepared a consultation plan for this event including when and how you will advise neighbouring residents and businesses of the event? ☐Yes ☐No When and how you will advise emergency and essential services of the event? Location
Please provide detailed information on the exact location of your event. Please advise if you would like to be provided with an aerial map to mark your location. If using a park or reserve, do you require vehicle access? Please note that vehicle access is subject to agreement and a traffic management plan must be provided. A Hiring Agreement and a Key will be necessary and charges will be incurred. ☐Yes ☐No Utilities Will you require access to power at the event? Please note power may not always be available and there may be charges associated with getting power to some areas. ☐Yes ☐No Will you require access to water at the event? Please note water may not always be available and there may be charges associated with getting water to some areas. ☐Yes ☐No Access Are accessible toilets available? ☐Yes ☐No Do you have clear, unobstructed paths of travel both inside and out? ☐Yes ☐No Do you need ramps for any area? ☐Yes ☐No Does signage include use of symbols? ☐Yes ☐No Have you included accessible parking bays? ☐Yes ☐No Permits and Licences Liquor Will alcohol be sold or served at your event? If a Council reserve park or sportsfield, City of Launceston must give landowner consent. ☐Yes ☐No If yes, what measures will be put in place to prevent under-age drinking and promote responsible serving? If alcohol is being sold, do you have a Liquor Licence? If yes, please attach a copy to this form ☐Yes ☐No Raffles Are you running a raffle, bingo or other gaming activity? ☐Yes ☐No If yes, do you need a permit? If yes, please attach a copy to this form. ☐Yes ☐No Food
Have you considered the following? Name of Safety Officer: Contact Number of Safety Officer: Contact Name of First Aid provider: Contact Number of First Aid Provider: Are you hiring security staff for this event? ☐Yes ☐No If yes, name of company? If yes, how many staff? Have you read the Best Practice Reference documents listed? ☐Yes ☐No Environmental Management Have you arranged for bins to be provided at the event? ☐Yes ☐No Have you arranged for post event clean up, including rubbish removal? ☐Yes ☐No Have you arranged for sun protection and shade? ☐Yes ☐No Will patrons have access to drinking water? ☐Yes ☐No Will there be music or other amplified sounds at the event? ☐Yes ☐No If yes, do you have measures to reduce noise? ☐Yes ☐No Please describe your noise reduction plans Have you provided adequate toilets for event patrons, staff and contractors? ☐Yes ☐No Will the event include a Petting Zoo? ☐Yes ☐No Will the event include camping areas? ☐Yes ☐No