• ACT Insurance Authority http://www.treasury.act.gov.au/actia/Risk.htm The ACT Insurance Authority has developed an easy-to-use Risk Management Toolkit. While the toolkit has been created for use by government agencies and employees, the model tools are flexible and may be of use to many non-government organisations and project managers. • Our Community www.ourcommunity.com.au Our Community provides information for community groups – training, workshops, publications and infosheets (some are available at a cost, others are free). The website has a huge range of help sheets on topics including funding, risk management, media releases, event checklists and insurance. • Smart Chart 3.0 http://www.smartchart.org/ Interactive Smart Chart 3.0 is an online tool that can help you make and assess strategic decisions. Evaluation • Arts Council England www.artscouncil.org.uk The Arts Council England website provides infosheets on self-evaluation for organisations and artists. • Evaluating Community Arts and Community Well-Being. An Evaluation Guide for Community Arts Practitioners The publication was developed by Arts Victoria, VicHealth, Darebin City Council and the City of Whittlesea. • Evaluation Glossary www.biglotteryfund.org.uk/index/evaluationandresearch-uk/eval_res_glossary An extensive glossary of evaluation terms published by the UK’s Big Lottery Fund. • Evaluation – Step by Step Guide www.dpcd.vic.gov.au/evaluation A publication produced by Victoria’s Department of Planning and Community Development. • Most Significant Change Evaluation Entering ‘most significant change evaluation’ into a search engine will yield millions of results. One example is: Dart J & Davies R 2003, A Dialogical, Story-Based Evaluation Tool: The Most Significant Change Technique, American Journal of Evaluation, vol. 24, no. 2, pp. 137–155, available at: • Liverpool Grass Roots http://parliamentofdreams.files.wordpress.com/2012/10/evaluation-guidance-oct12.doc Programme Evaluation Guidance, a publication prepared for Liverpool Primary Care Trust (PCT) and Liverpool City Council community arts in health programme. See items listed in the References section on page 105 for further reading.
A social enterprise that provides advice and tools for Australia’s not-for-profit community groups and state, private and independent schools, as well as practical linkages between the community sector and the general public, business and government. • Philanthropy Australia www.philanthropy.org.au The Philanthropy Australia website includes a links section for Australian philanthropic foundations. The organisation also publishes a Directory of Australian Philanthropy. Philanthropic trusts & private support • ANZ Trustees http://www.anz.com.au/personal/private-bank-trustees/trustees/granting/ • Besen Family Foundation www.besenfoundation.org.au • Creative Partnerships Australia www.creativepartnershipsaustralia.org.au • Foundation for Rural and Regional Renewal www.frrr.org.au • Harold Mitchell Foundation www.haroldmitchellfoundation.com.au • Ian Potter Foundation www.ianpotter.org.au • Myer Foundation www.myerfoundation.org.au • Reichstein Foundation www.reichstein.org.au • Telstra Foundation www.telstrafoundation.com • The Awesome Foundation http://www.awesomefoundation.org/en/chapters/melbourne • The JB Seed An Arts Grant Fund www.theseedfund.org Crowd Sourcing or P2P (Peer to Peer) investment • Indiegogo www.indiegogo.com • Kickstarter www.kickstarter.com • Pozible www.pozible.com Agencies • Arts Victoria www.arts.vic.gov.au The Arts Victoria website features grant information, a links section and relevant publications. • Australia Council for the Arts www.australiacouncil.gov.au The Australia Council for the Arts website features grant information, a links section and relevant publications.
Documentation Collect all the project’s documentation and archive it in an organised manner. Much of this material will be required for the final report and will be useful for projects in the future. People in your organisation or a funding body may want information or images from the project for annual reports, or simply because it was a successful project and they want to know how it was developed. They need to know how to access this information even if you are no longer involved. Reporting An internal report summarising the project is valuable for everyone involved. It is an opportunity to analyse and reflect upon what worked and what did not work, ensuring that lessons are learned and shared. Funding bodies and partners require different levels and forms of reporting and documentation and the internal report can provide the basis for these. Always leave enough time and resources at the end of a project to be able to complete this process effectively. Often the time it takes to wrap up the project and prepare, write and disseminate the reports is underestimated. Funding Acquittals If the project received funding, follow the acquittal and reporting procedures outlined in the funding agreement. Organise an independent audit if required. There will be a deadline after the project has been completed when the acquittal is required. Sharing with the Sector and Advocacy Apart from the project’s final report there may be additional reporting or promotions that need to be completed. Other organisations or people working in the field may be interested to see how the project worked. Prepare and send reports to other staff, websites, journals, newsletters or conferences. Internal Report Tips In preparing your internal report, include the following: Name of the project Partner organisation details Artists involved Names of main project managers, community coordinators, etc. Participant names and numbers A description of the project (e.g. workshops, an exhibition) A review of the goals and objectives, and whether and to what degree they were achieved Reflection and analysis of what happened throughout the project Overview of how things changed from the original plan and why Recommendations Evaluation material Financial report Publicity report Copies of publicity and promotional materials Copies of any media coverage Documentation of the process and result (e.g. still photos, video, audio) Copy of the entire report for archiving