GLOSSARY OF TERMS Acceptance Test Procedure: Benchmarks and other performance criteria, developed by the State of Nebraska or other sources of testing standards, for measuring the effectiveness of products or services and the means used for testing such performance. Addendum: Something to be added or deleted to an existing document; a supplement. Agency: Any state agency, board, or commission other than the University of Nebraska, the Nebraska State colleges, the courts, the Legislature, or any other office or agency established by the Constitution of Nebraska. Agent/Representative: A person authorized to act on behalf of another. Amend: To alter or change by adding, subtracting, or substituting. Amendment: A written correction or alteration to a document. Appropriation: Legislative authorization to expend public funds for a specific purpose. Money set apart for a specific use. ARO: After Receipt of Order Award: All purchases, leases, or contracts which are based on competitive proposals will be awarded according to the provisions in the Request for Proposal. The State reserves the right to reject any or all proposals, wholly or in part, or to award to multiple bidders in whole or in part. The State reserves the right to waive any deviations or errors that are not material, do not invalidate the legitimacy of the proposal, and do not improve the bidder’s competitive position. All awards will be made in a manner deemed in the best interest of the State. Best and Final Offer (BAFO): In a competitive bid, the final offer submitted which contains the bidder’s (vendor’s) most favorable terms for price. Bid/Proposal: The offer submitted by a vendor in a response to written solicitation. Bid Bond: An insurance agreement, accompanied by a monetary commitment, by which a third party (the surety) accepts liability and guarantees that the vendor will not withdraw the bid. Bidder: A vendor who submits an offer bid in response to a written solicitation. Business: Any corporation, partnership, individual, sole proprietorship, joint-stock company, joint venture, or any other private legal entity. Business Day: Any weekday, except State-recognized holidays.
BEGINNING OF WORK Accept (Initial) Reject (Initial) Reject & Provide Alternative within RFP Response (Initial) NOTES/COMMENTS: The bidder shall not commence any billable work until a valid contract has been fully executed by the State and the successful Contractor. The Contractor will be notified in writing when work may begin. ASSIGNMENT BY THE STATE Accept (Initial) Reject (Initial) Reject & Provide Alternative within RFP Response (Initial) NOTES/COMMENTS: The State shall have the right to assign or transfer the contract or any of its interests herein to any agency, board, commission, or political subdivision of the State of Nebraska. There shall be no charge to the State for any assignment hereunder. ASSIGNMENT BY THE CONTRACTOR Accept (Initial) Reject (Initial) Reject & Provide Alternative within RFP Response (Initial) NOTES/COMMENTS: The Contractor may not assign, voluntarily or involuntarily, the contract or any of its rights or obligations hereunder (including without limitation rights and duties of performance) to any third party, without the prior written consent of the State, which will not be unreasonably withheld. DEVIATIONS FROM THE REQUEST FOR PROPOSAL Accept (Initial) Reject (Initial) Reject & Provide Alternative within RFP Response (Initial) NOTES/COMMENTS:
PROHIBITION AGAINST ADVANCE PAYMENT Accept (Initial) Reject (Initial) Reject & Provide Alternative within RFP Response (Initial) NOTES/COMMENTS: Payments shall not be made until contractual deliverable(s) are received and accepted by the State. PAYMENT Accept (Initial) Reject (Initial) Reject & Provide Alternative within RFP Response (Initial) NOTES/COMMENTS: State will render payment to Contractor when the terms and conditions of the contract and specifications have been satisfactorily completed on the part of the Contractor as solely determined by the State. Payment will be made by the responsible agency in compliance with the State of Nebraska Prompt Payment Act (See Neb. Rev. Stat. §81-2401 through The State may require the Contractor to accept payment by electronic means such as ACH deposit. In no event shall the State be responsible or liable to pay for any services provided by the Contractor prior to the Effective Date, and the Contractor hereby waives any claim or cause of action for any such services. INVOICES Accept (Initial) Reject (Initial) Reject & Provide Alternative within RFP Response (Initial) NOTES/COMMENTS: Invoices for payments must be submitted by the Contractor to the agency requesting the services with sufficient detail to support payment. Invoices must be submitted to Driver and Vehicle Records Administrator, PO Box 94789, Lincoln, Nebraska 68509-4789. A contact name and email address will be given upon Contract execution to submit invoices electronically. The terms and conditions included in the Contractor’s invoice shall be deemed