Title) Agreed by: (Executing Entity/Implementing Partner) _____________________________________ ______________ (Name Title) Date/Month/Year Agreed by: United Nations Development Programme ______________________________________ ______________ Name Title Date/Month/Year
Verification for Project Progress on output and implementation preparation. plans APR/PIR Project manager and team UNDP Multi-Country Office UNDP Regional Technical Advisor UNDP Energy & Environment Group None Annually Periodic status/ progress reports Project manager and team None Quarterly Mid-term Evaluation Project manager and team UNDP Multi-Country Office UNDP Regional Coordinating Unit External Consultants (i.e., evaluation team) At the mid-point of project implementation. Not required for Medium Sized projects. Final Evaluation Project manager and team, UNDP Multi-Country Office UNDP Regional Coordinating External Consultants (i.e., evaluation team) Indicative cost: 20,000 At least three months before the end of project implementation Project Terminal Report Project manager and team UNDP Multi-Country Office Local consultant 0 At least three months before the end of the project Audit UNDP Multi-Country Office Project manager and team Indicative cost: 5,000 At the end of the project Visits to field sites UNDP Multi-Country Office UNDP RCU (as appropriate) Government representatives For GEF supported projects, paid from IA fees and operational budget Yearly TOTAL indicative COST Excluding project team staff time and UNDP staff and travel expenses US$ 35,000 (+/- 7% of total budget) D. Financing D.1 Financing Plan The financing of this project will be provided by the GEF, with co-financing from the UNDP TRAC. The Government of Samoa is also providing substantial co-financing through in-kind assistance. The allocation of these sources of finances is structured by the three main project components, as described in section C.2.b above. Table 5 below details this allocation. Table 5: Project Costs (US$) Total Project Budget by Component GEF ($) Co-Financing ($) Project Total ($) Component 1: 100,000 50,000 150,000 Component 2: 250,000 100,000 350,000
D.4 Total GEF Work Plan and Budget Award ID: 00078841 Project ID: 00088926 Award Title: Capacity for Implementing Rio Conventions in Samoa Business Unit: WSM10 Project Title: Capacity for Implementing Rio Conventions in Samoa PIMS no: 4938 Implementing Partner (Executing Agency) Ministry of Natural Resources and Environment (MNRE) GEF Outcome/Atlas Activity Responsible Party/ Implementing Agent Fund ID Donor Name Atlas Budgetary Account Code ATLAS Budget Description Amount Year 1 (USD) Amount Year 2 (USD) Amount Year 3 (USD) Total (USD) Budget Notes OUTCOME 1 The Rio Conventions are more effectively implemented through national planning frameworks that are supported by best practice tools and institutional arrangements UNDP 62000 GEF 71300 Local Consultants 30,500 19,500 0 50,000 1 75700 Trainings, workshops and conferences 15,000 15,000 20,000 50,000 2 Sub-total GEF 45,500 34,500 20,000 100,000 04000 UNDP 71300 Local Consultants 5,000 5,000 5,000 15,000 3 Sub-total UNDP 5,000 5,000 5,000 15,000 Total Outcome 1 50,500 39,500 25,000 115,000 OUTCOME 2 Raised public support and understanding of Rio Conventions MNRE 62000 GEF 71300 Local Consultants 76,000 24,000 0 100,000 1 72100 Contractual services: Companies 100,000 50,000 0 150,000 4 Sub-total GEF 176,000 74,000 0 250,000 04000 UNDP 71300 Local Consultants 6,000 6,000 6,000 18,000 3 Sub-total UNDP 6,000 6,000 6,000 18,000
Total Outcome 2 182,000 80,000 6,000 268,000 OUTCOME 3 Development plans and programmes address implementation of Rio Conventions at national and sectoral level MNRE 62000 GEF 71300 Local Consultants 26,000 23,000 11,000 60,000 1 75700 Trainings, workshops and conferences 10,000 10,000 0 20,000 2 74200 Printing and publishing 10,000 5,000 5,000 20,000 5 Sub-total GEF 46,000 38,000 16,000 100,000 04000 UNDP 71300 Local Consultants 6,000 6,000 5,000 17,000 3 Sub-total UNDP 6,000 6,000 5,000 17,000 Total Outcome 3 52,000 44,000 21,000 117,000 Project Management MNRE 62000 GEF 71200 International consultants 0 0 20,000 20,000 6 71300 Local consultants 2,000 1,500 1,500 5,000 11 71600 Travel 0 0 5,000 5,000 7 74100 Professional Services 0 0 5,000 5,000 8 74599 UNDP cost recovery chrgs-Bills 5,500 4,500 5,000 15,000 9 Sub-total GEF 7,500 6,000 36,500 50,000 04000 UNDP 71300 Local Consultants 15,000 20,000 15,000 50,000 10 Sub-total UNDP 15,000 20,000 15,000 50,000 Total Project 22,500 26,000 51,500 100,000
Annex 1: Capacity Development Scorecard Project/Programme Name: Capacity for implementing Rio Conventions in Samoa Project/Programme Cycle Phase: Project preparation Date: March 2014 Capacity Result / Indicator Staged Indicators Rating Score Comments Next Steps Contribution to which Outcome CR 1: Capacities for engagement Indicator 1 – Degree of legitimacy/mandate of lead environmental organizations Institutional responsibilities for environmental management are not clearly defined 0 The Executing Agency (MNRE) is the legally mandated authority responsible for environmental management. It is responsible for producing key environmental legislation, policies and action plans for implementing national obligations. Samoa’s key overarching document is the Strategy for Development of Samoa (SDS) that guides the development of the country as a whole and identifies its priority areas every four (4) years. The 2012-2016 SDS includes Environment as a Priority Focus area. The integration of environmental sustainability is observed in sector and sub-sector plans in all economic sectors including agriculture, fisheries, energy, infrastructure, and tourism and the MNRE was instrumental in the integration of environment within a document that previously (2005-2007) did not mention environment at all except in the form of three strategic areas (agriculture, health and tourism development). The MNRE is the Operational Focal Point, in partnership with the Ministry of Foreign Affairs (Political Focal Point), for all Multi-lateral Environmental Agreements (MEAs) Samoa has ratified that in essence, mandates the development and implementation of environment related policies and activities undertaken within Samoa. MNRE’s capacity will be strengthened to coordinate environmental management in such a way that it will create synergies for the national implementation, monitoring and reporting of the Rio Conventions. MNRE will have strengthened its legal mandate and leading capacities to integrate global environmental priorities into national development plans, sector plans, strategies and planning frameworks that have an impact on the environment sector Project Outcome 1 and 3 Institutional responsibilities for environmental management are identified 1 Authority and legitimacy of all lead organizations responsible for environmental management are partially recognized by stakeholders 2 Authority and legitimacy of all lead organizations responsible for environmental management recognized by stakeholders 3 3 Indicator 2 – Existence of operational No co-management mechanisms are in place 0 There are existing mechanisms but the project calls for strengthening of these mechanisms to The official establishment of the NESP will strengthen and Project Outcome 1
Project Strategy Objectively verifiable indicators Sources of verification Risks and Assumptions Indicator Baseline value Target value and date Outcome 1: The Rio Conventions are more effectively implemented through national planning frameworks that are supported by best practice tools and institutional arrangements Output 1.1 Effective tools and mechanisms for implementing Rio Conventions Review of NBSAP, NAP, NAPA, SNAP tools & mechanisms completed by month 6 Specific definitions for each tool developed and specific components requiring strengthening to support Rio Convention obligations completed by month 6 At least 3 workshop conducted on gaps and weaknesses of tools and mechanisms At least two (2) workshops conducted on the design and development (and validation) of the consolidated environmental monitoring programme Operational multi-agency monitoring programme (M & E components) designed and trialed through Rio Convention tools and mechanisms exist however monitoring & reporting not streamlined across the Focal Points and implementing agencies Weak inter-linkages between three Rio Convention reporting obligations Non-existent consolidated environmental monitoring programme Steering committees and TWG exist however strategic approach to implementation of Rio Conventions very weak Review of tools & mechanisms, and definitions of tools completed by month 6 Training and workshop learning outcomes shows at least 50% improvement in awareness of Rio Convention Focal Points and stakeholders on how to implement consolidated monitoring programme for Rio Convention implementation, monitoring and reporting by month 11 Consolidated environmental monitoring programme (M & E components) integrated into relevant sector agency work programmes by month 14 Analytic matrix and reports Training &Workshop reports Learning outcomes pre & post- training questionnaires Sector agency reports and work plans Pre & Post questionnaires Analyses are deemed legitimate, relevant, and valid among all key stakeholder representatives Sector agencies remain committed to undertaking an integrated approach to monitoring and reporting
workshops At least 2 sector agency work plans show integration of consolidated EMP by month 14 Reports on policy dialogues undertaken, on institutionalization of consolidated environmental monitoring programme Project Strategy Objectively verifiable indicators Sources of verification Risks and Assumptions Indicator Baseline value Target value and date Output 1.2: Training on best practice approaches to implement Rio Conventions Training plans designed, peer reviewed and published At least 5 trainings conducted for MNRE, Rio Convention Focal Points, implementing agencies and communities Reports of trainings and workshops ‘published’ and available via MNRE& other relevant platforms & website Level of understanding of Although the technical qualifications of staff on the Rio Conventions by technical staff is high, this is not the case for the partner implementing agencies Training and workshop learning outcomes shows at least 50% improvement in awareness of Rio Convention Focal Points and stakeholders on how to implement consolidated monitoring programme for Rio Convention implementation, monitoring and reporting by month 11 Strategic training plans listing specific learning outcomes for each required training & workshop completed by month 6 All training, workshop reports available for downloading on MNRE & other relevant platforms & website by month 24 Training plan Workshop & training reports Website and other targeted platforms Sector agency reports Pre & Post questionnaires Trainings are utilized and knowledge sustained Continued commitment and interest of stakeholders maintained
Project Strategy Objectively verifiable indicators Sources of verification Risks and Assumptions Indicator Baseline value Target value and date Output 1.3: Strengthened environmental legal instruments and associated policies and legal frameworks Independent evaluation of outdated legislation and frameworks and policies completed by month 6 No less than 2 legal instrument revised and submitted to parliament for consideration by month 30 At least 6 workshops conducted with all relevant enforcement legal officers and community enforcement authorities on legislation, frameworks and policies relevant to the Rio Conventions At least one (1) workshop conducted with parliamentary environment steering committee on legislation, frameworks and policies relevant to the Rio Conventions Convention Laws – Rio Conventions published by month Environmental legislation is extensive but not cohesive and sometimes conflict with other legislation Rio Conventions obligations are not effectively integrated within national legislation Commitment to Rio Convention provisions are not evident in sectors and national development plans Legal enforcement officers, community enforcement authorities and parliamentarians awareness of legislation, frameworks and policies relevant to Rio conventions improved by at least 50% by month 24 New and/or revised legal instrument approved by relevant authorities by month 36 Convention Laws – Rio Convention published by month 24 and made available through DKIF by month 26 Evaluation report Workshop & Training reports Pre & Post questionnaires Revised/new legal instrument Faatonuga a le Kapeneta (FK) Parliament Environment Steering Committee report Published Convention Laws Website and DKIF Ministries and Parliament consider policy and legislative recommendations to mainstream Rio Conventions as a priority Delays in approval of revised legislation Not all parliamentarians agree with recommended legislation
implementing agencies for both Upolu & Savaii completed by month 24 Quiz competition shows at least 40% increase in understanding of Rio Conventions (pre & post questionnaires) Annual school debates show at least 40% increase in understanding of Rio Convention obligations (pre & post questionnaires) relevant stakeholders completed by month 30 Outcome 3: Development plans and programmes address implementation of Rio Conventions at national and sectoral level Project Strategy Objectively verifiable indicators Sources of verification Risks and Assumptions Indicator Baseline value Target value and date Output 3.1: Integration of Rio Conventions in the Samoa SDS 2017-2021 and in other national strategic frameworks Reports of policy dialogues undertaken with MOF EPPD during mid-term review of SDS and sector plans completed Revised MTEF showing links and institutional arrangements for implementation of Rio Conventions by month 33 At least 2 workshops SDS exists, but does not fully integrate Rio Convention provisions National MTEF exists but does not show linkages for institutional arrangements for implementation of Rio Conventions General understanding of Rio Convention obligations in agencies that collaborate with MNRE but knowledge does not extend to MOF EPPD review of SDS and sector plans show consideration of mainstreaming Rio Conventions by month 24 and integration by month 36 MTEF operational and utilized by MNRE to monitor operational and financial arrangements for implementation of Rio Conventions by month 30 At least four (4) sector agency work programmes show Rio Convention Report of dialogues MTEF SDS Training & Workshop reports Mid-Term review report (MOF EPPD) Sector plans Pre & Post questionnaires MOF and sector agencies committed to mainstream Rio Conventions into national development plans and sector plans Workshops conducive to learning outcome required to fully implement Rio Conventions Delays in mainstreaming Rio Conventions into SDS due to competing priorities Sector agencies committed to mainstreaming Rio
targeting at least 60 participants for central agencies and implementing agencies conducted in collaboration with MOF, on mainstreaming Rio Conventions into SDS operational level of Rio Conventions obligations mainstreamed by month 24 Improved awareness and understanding of the value of mainstreaming Rio Conventions within sectoral policies, plans, programmes and legislation Conventions into their respective plans Project Strategy Objectively verifiable indicators Sources of verification Risks and Assumptions Indicator Baseline value Target value and date Output 3.2: Identified and addressed capacity gaps for mainstreaming Rio Conventions in four relevant sectors Four (4) sector plans integrate Rio Convention obligations by month 24 No M & E framework exists to monitor implementation status of Rio Convention (for MNRE & relevant sectors) Monitoring and reporting of Rio Convention obligations not systematic Survey conducted to assess coordinated monitoring and reporting of global and national priorities by month 30 At least four (4) relevant sectors show improved implementation status of Rio Convention by month 36 Survey instrument Survey responses Integrated M & E Framework Sector agency reports and plans Survey respondents contribute their honest attitudes and values Changes in awareness and understanding of Rio Convention mainstreaming can be largely attributed to project activities (survey questionnaire can address this issue) Project Strategy Objectively verifiable indicators Sources of verification Risks and Assumptions Indicator Baseline value Target value and date Output 3.3: Strengthened National & Sectoral capacity on monitoring and reporting obligations of Rio Conventions and other MEAs Integrated Monitoring & Evaluation (M & E) Framework developed and trialed by month 10 for implementation by month 12 At least four (4) trainings on M & E framework and No integrated M & E framework exists Monitoring and reporting of Rio Convention obligations not systematic Databases scattered and information MNRE, Conventional Focal Points, implementing agencies & communities (MOF, MAF, Police,) utilizing M & E framework to monitor and report on Rio Convention obligations by month 24 Awareness and understanding Integrated M & E framework Sector agency reports Rio Convention reports Workshops & Training reports Sector agencies committed to utilizing M & E framework Legal and community authorities awareness raised Databases operational and contains right data
reporting obligations (tools) of Rio Conventions and other relevant MEAs At least 4 reports published on MNRE website & relevant platforms of all relevant agencies and stakeholders on inter-linkages of Rio Convention and other MEAs and reporting obligations become more streamlined by month 24 Pre & Post questionnaires
exercises, with widespread participation of government staff from across various planning agencies involved in the drafting of sectoral development plans. Output 3.3 Strengthened National & Sectoral capacity on monitoring and reporting obligations of Rio Conventions and other MEAs 3.3.1 Identify and secure an M&E expert for Rio Conventions (to work across Outcomes 1 and 3). 3.3.2 Develop a monitoring framework to track progress of Rio Conventions & other MEAs. Activity undertaken in parallel with Outputs 1.2 and 1.3. 3.3.3 Organize and conduct targeted training on monitoring & evaluation and reporting obligations (tools) of Rio Conventions and other MEA for relevant stakeholders. Activity to feed into collaborating activities 3.2.1 and 3.2.2). 3.3.4 Prepare reports of all trainings conducted and make available through Outcome 2