SECTION VI RFP QUESTIONNAIRE Please answer each question or provide the information as requested in this section. Mississippi’s Accountability System for Government Information and Collaboration (MAGIC) Information for State of Mississippi Vendor File MAGIC Vendor Code: Any Vendor who has not previously done business with the State and has not been assigned a MAGIC Vendor code should visit the following link to register: Vendors who have previously done business with the State may obtain their MAGIC Vendor code and all Vendors may access additional Vendor information at the link below. All Vendors must furnish ITS with their MAGIC Vendor code. MAGIC Vendor Code: ________________________________ Vendor Self-Certification Form: The State of Mississippi, in an effort to capture participation by minority Vendors, asks that each Vendor review the State of Mississippi Minority Vendor Self Certification Form. This information is for tracking/reporting purposes only, and will not be used in determining which Vendor will be chosen for the project. Any Vendor who can claim status as a Minority Business Enterprise or a Woman Business Enterprise in accordance with the definitions on this form and who has not previously submitted a form to the State of Mississippi should submit the completed form with the proposal. A copy of the Minority Vendor Self-Certification Form can be obtained at: Please direct any questions about minority certification in Mississippi to the Minority Business Enterprise Division of the Mississippi Development Authority by telephone at (601) 359-3448 or via email at . If Vendor is claiming status as a Minority Business Enterprise or Woman Business Enterprise, the Vendor must include a copy of their Minority Vendor Self-Certification Form with their RFP response. Certification of Authority to Sell The Vendor must certify Vendor is a seller in good standing, authorized to sell and able to deliver all items and related services proposed in the State of Mississippi in the time frame specified. Does the Vendor make these certifications? (A yes or no answer is required.)
The state will not pay for duplicate services unless requested by customer. For example, if a site is moving, the circuit at the existing location cannot be billed at the same time as the circuit for the new location. Reporting Requirements Vendor must provide an online reporting portal that encompasses all services offered by the Vendor. Online reporting data must be segmented at a logical entity level. ITS, as the contract holder for the State, reserves the right to have access and audit the services purchased through this contract by other logical entities. Portal must allow for the creation of ad hoc reports. Reports should be customizable by the user. Reports must be downloadable as CSVs or PDFs. Preference will be given to Vendors whose reporting systems allow for the creation and storage of queries that can be run on an ad hoc or scheduled basis. Billing Reporting For entities that rebill services, Vendor must provide billing reporting information. Vendor must provide a secure transfer method to transmit bill information to the logical entity. File must be available by the 10th calendar day of the month. Holidays are no exception. File must be in a CSV ASCII. Data requirements include, but are not limited to, the following: Billing month Agency name Circuit identification Cost for individual billing components, including lines, features, PIC-C, ports, access fees, usage, individual call detail records, etc. Itemized cost for any one time or non-recurring charges Total cost File format must be agreed upon between the State and the Vendor after the award of the RFP.