Risk Assessment of Event – EXAMPLE BELOW CHANGE AS NEEDED Hazard & Brief description Current Controls Likelihood & Consequences = Risk Rating e.g. C3 High Is Risk If No – Develop Additional Control to reduce the Risk Rating Residue Risk Rating Is Risk Level Injury to public – tripping hazards on grounds Site reviewed and potential issues taped (Yellow/Black ) C3 =High No Remove potential elements of hazard (e.g. cables), keeping public away from hazard areas, check of site and layout. D3 Med Yes Electric Qualified electrician being used for all electrical setup/pakup Remove potential elements of hazard (e.g. loose cables), keeping public away from hazard areas, check of site and layout. D4 =High No If wet weather/raining event will be candled All electrical equipment will be tested and tagged E4 High Yes Theft of money Two Staff members at event at all times, Security being used during night times D3 = Medium Yes
Fire/Explosion Fire Extinguisher onsite, No Flammables kept near ignition sources Wardens have been ran through emergency plans Non-smoking event D3 = Medium Yes Insufficient toilet requirements 2 * Portable toilet’s on site & one generic toilet in Town Hall C2 = Med Yes Verbal /Physical Abuse Two members at event at all times, Security being used during night times C2 = Low Yes Safety is the responsibility of all events organisers. Due diligence prior to, during and after the event will reduce any risks. C2 = Low Yes Bomb Threat Wardens have conducted training in event emergency plans Two Staff members at event at all times, Security E4 = High Yes
Emergency procedures [List of emergency/evacuation procedures. It may be useful to attach a copy of your detailed emergency procedures and floor plan with the location of emergency exits, emergency kit and safety equipment clearly marked. Your emergency procedures should also include a map of evacuation locations for all emergencies.] Procedures Brief outline of procedures Evacuation point/ address Supporting documentation Fire & Explosion 1. Alarm raised and relevant emergency services contacted. . 2. Chief Warden to evacuate all public to the Emergency Assembly point (EAP). 3. Warden If trained and it is safe to do so attempt to extinguish the fire. if unable to do so then to evacuate to EAP VICTORY SQUARE E.g., Murray Street car park in front of the” Reject shop” Evacuation plan for event “Pop up Lane Way Bomb Threat 1. Keep caller talking. Attract TOG staff member to call 000. 2. DO NOT HANG UP (call may be traced). 3. Refer to Attachment 2 and complete as much as possible of Bomb Threat Check List (over page). Post call action – Follow TOG staff instruction. VICTORY SQUARE E.g., Murray Street car park in front of the” Reject shop” Attachment 2 (Bomb threat check list for telephone operators)
Hazardous Material Spill/Gas Leak Staff member who finds such a spill, or is notified by a patron of such a spill is to notify the Event Chief Warden immediately Warden is to assess the situation and evacuate the event if necessary If safe to do so isolate the leak If necessary contact Emergency Services - 000 VICTORY SQUARE E.g., Murray Street car park in front of the” Reject shop” Evacuation plan for event “Pop up Lane Way “ Armed or Dangerous Intruder/s Contact Chief Warden immediately & Security or Police Evacuate if necessary to remove personnel from the hazard area where possible Follow direction from the Security/Police Notify Event Management VICTORY SQUARE E.g., Murray Street car park in of the” Reject shop”
Electrical Failure Notify the Chief Warden Contact ETSA Contact electrician Arrange emergency lighting where possible Close the event if unable to provide adequate emergency lighting. NA NA Lost Child/Missing Persons Contact Chief Warden and advise you have found a lost child or missing person Take the lost to the First Aid post as determined in the Risk Control Plan Notification of lost child/missing person over the PA system Stay with the child/person until appropriate parent/relative/friend has collected Advise Chief Warden of updated status N/A N/A
Table 1 – Measures of Likelihood Level Description Example detail description A Almost certain Is expected to occur in most circumstances B Likely Will probably occur in most circumstances C Moderate Might occur at some time D Unlikely Could occur at some time E Rarely May only in exceptional circumstances Table 2 – Measures of consequences or impact Description Example detail description 1 Insignificant No injuries, 2 Minor First aid treatment, minor impact, medium 3 Moderate Medical treatment required, moderate impact 4 Extensive injuries, loss of production capability, impact, 5 Catastrophic Death, detrimental effect, Table 3 – Risk Analysis Matrix – Level of Risk Likelihood Consequences Insignificant 1 Minor 2 Moderate 3 Major 4 Catastrophic 5 A (almost certain) H(High) H E (Extreme E E B (likely) M(Medium) H H E E C (moderate) L(Low) M H E E D (unlikely) L L M H E E (rare) L L M H H Please use this tool in line with Hazard Management procedure (WHS 2.3)