1267 (1999). The list can be accessed via . This provision must be included in all sub-contracts or entered into under this Project Document. PART II: ANNEXES 1: 2: 3: (GEF 4: 5: 6: 7: PPG 8: UNDP
Annex 1: Capacity Development Scorecard Project/Programme Name: Integrating global environmental priorities into national policies and programmes Project/Programme Cycle Phase: Project preparation (PPG) Date: April 2014 Capacity Result / Indicator Staged Indicators Rating Score Comments Next Steps Outcome Contribution CR 1: Capacities for engagement Indicator 1 – Degree of legitimacy/mandate of lead environmental organizations Institutional responsibilities for environmental management are not clearly defined 0 1 Institutional responsibilities for managing the environment exist but overlaps exist and stakeholders do not know/recognized these responsibilities. No direct contribution from the project to improve this capacity. Institutional responsibilities for environmental management are identified 1 Authority and legitimacy of all lead organizations responsible for environmental management are partially recognized by stakeholders 2 Authority and legitimacy of all lead organizations responsible for environmental management recognized by stakeholders 3 Indicator 2 – Existence of operational mechanisms No co-management mechanisms are in place 0 1 Only few co-managements exist and more are needed to increase collaboration among agencies. No direct contribution from the project to improve this capacity. Some co-management mechanisms are in place and operational 1 Some co-management mechanisms are formally established through agreements, MOUs, etc. 2 Comprehensive co-management mechanisms are formally established and are operational/functional 3 Indicator 3 – Existence of cooperation with stakeholder groups Identification of stakeholders and their participation/involvement in is poor 0 1 The participation of stakeholders in regarding the management of the environment is limited in Kiribati. No direct contribution from the project to improve this capacity. Stakeholders are identified but their participation in decision-making is limited 1 Stakeholders are identified and regular consultations mechanisms are established 2 Stakeholders are identified and they actively contribute to established participative decision-making processes 3
CR 2: Capacities to generate, access and use information and knowledge Indicator 4 – Degree of environmental awareness of stakeholders Stakeholders are not aware about global environmental issues and their related possible solutions (MEAs) 0 2 Stakeholders and the population at large know about global environmental issues, particularly climate change and its impacts on Kiribati. However, last with limited awareness, stakeholders do not know how to participate. The project will support the development of a data repository providing environmental information access to the public. Additionally, the project will support awareness raising activities, which will seek the engagement of stakeholders in implementation solutions to address global environmental issues. 1 - An operational environmental management information system (EMIS) providing accurate and timely information. Stakeholders are aware about global environmental issues but not about the possible solutions (MEAs) 1 Stakeholders are aware about global environmental issues and the possible solutions but do not know how to participate 2 Stakeholders are aware about global environmental issues and are actively participating in the implementation of related solutions 3 Indicator 5 – Access and sharing of environmental information by stakeholders The environmental information needs are not identified and the information management infrastructure is inadequate 0 1 Some environmental information is collected and stored at ECD and also by other government entities. However the information management infrastructure to support this information is not adequate. There is a limited possibility of data exchange, data sharing happening. The project will support the development of an adequate information management infrastructure to adequately collect, store and provide access to environmental data. 1 - An operational environmental management information system (EMIS) providing accurate and timely information. The environmental information needs are identified but the information management infrastructure is inadequate 1 The environmental information is partially available and shared among stakeholders but is not covering all focal areas and/or the information management infrastructure to manage and give information access to the public is limited 2 Comprehensive environmental information is available and shared through an adequate information management infrastructure 3 Indicator 6 – Existence of environmental education programmes No environmental education programmes are in place 0 1 Some environmental education activities were implemented, often supported by externally funded projects. However, no national environmental education programme is in place in Kiribati. The project will support some environmental awareness raising activities, including the promotion of the environmental management information system (EMIS) developed with the support of the project. 1 - An operational environmental management information system (EMIS) providing accurate and timely information. Environmental education programmes are partially developed and partially delivered 1 Environmental education programmes are fully developed but partially delivered 2 Comprehensive environmental education programmes exist and are 3
being delivered Indicator 7 – Extent of the linkage between environmental research/science and policy development No linkage exist between environmental policy development and science/research strategies and programmes 0 1 Limited environmental research is being done in Kiribati, due mostly to lack of resources but also limited environmental information available. Once the EMIS will exist and that more accurate and timely environmental information will be available, the project will support the promotion of this information, particularly with decision makers and policy makers. 1 - An operational environmental management information system (EMIS) providing accurate and timely information. Research needs for environmental policy development are identified but are not translated into relevant research strategies and programmes 1 Relevant research strategies and programmes for environmental policy development exist but the research information is not responding fully to the policy research needs 2 Relevant research results are available for environmental policy development 3 Indicator 8 – Extent of inclusion/use of traditional knowledge in environmental decision-making Traditional knowledge is ignored and not taken into account into relevant participative decision-making processes 0 1 There is a limited collection of traditional knowledge. As part of improving the collection of environmental data, appropriate traditional knowledge will be collected, stored and made available. 1 - An operational environmental management information system (EMIS) providing accurate and timely information. Traditional knowledge is identified and recognized as important but is not collected and used in relevant participative decision-making processes 1 Traditional knowledge is collected but is not used systematically into relevant participative decision-making processes 2 Traditional knowledge is collected, used and shared for effective participative decision-making processes 3 CR 3: Capacities for strategy, policy and legislation development Indicator 9 – Extend of the environmental planning and strategy development process The environmental planning and strategy development process is not coordinated and does not produce adequate environmental plans and strategies 0 1 Kiribati is equipped with a good policy framework including the soon-to-be Cabinet approved of KIEP and KJIP. However, they remain to be funded adequately and implemented. No direct contribution from the project to improve this capacity. The environmental planning and strategy development process does produce adequate environmental plans and strategies but there are not implemented/used 1
CR 4: Capacities for management and implementation Indicator 12 – Existence and mobilization of resources The environmental organizations don’t have adequate resources for their programmes and projects and the requirements have not been assessed 0 1 Due to limited government financial resources, ECD’s resource requirements cannot be met and the level of existing resources is low when compared to the resources needed to properly manage the environment in Kiribati. No direct contribution from the project to improve this capacity. The resource requirements are known but are not being addressed 1 The funding sources for these resource requirements are partially identified and the resource requirements are partially addressed 2 Adequate resources are mobilized and available for the functioning of the lead environmental organizations 3 Indicator 13 – Availability of required technical skills and technology transfer The necessary required skills and technology are not available and the needs are not identified 0 2 Staff at ECD has a good level of skills and technologies. A lot of it was acquired through externally funded projects. No direct contribution from the project to improve this capacity. The required skills and technologies needs are identified as well as their sources 1 The required skills and technologies are obtained but their access depend on foreign sources 2 The required skills and technologies are available and there is a mechanism for updating the required skills and for upgrading the technologies 3 CR 5: Capacities to monitor and evaluate Indicator 14 – Adequacy of the project/programme monitoring process Irregular project monitoring is being done without an adequate monitoring framework detailing what and how to monitor the particular project or programme 0 0 Project monitoring is seldom made in a participatory way, since project elaboration is often performed in a non-participatory manner. Generally, much of the effort is focused on the project design and implementation, but little effort is made in monitoring and in using lessons learned to improve project implementation. The project will strengthen monitoring and compliance with environmental laws. It will also create, finalize and secure a high-level commitment of new monitoring and compliance guidelines for environmental laws and MEAs. A working group for monitoring and evaluation of projects will be established. An external independent evaluation team will perform the terminal 2: A compliance monitoring system developed and tracking key environmental indicators An adequate resourced monitoring framework is in place but project monitoring is irregularly conducted 1 Regular participative monitoring of results in being conducted but this information is only partially used by the project/programme implementation team 2 Monitoring information is produced 3
Output 1.2: An information technology architecture in place to store, manage and provide public access to environmental information. Output 1.3: Environmental information available and disseminated to stakeholders. store the data repository data management for an EMIS networking equipment is in place to store environmental data and provide easy access to this information Observations hardware within the ECD context and the EMIS hardware requirements Assumption: Specification requirements will be done carefully to identify the adequate hardware, communication and network equipment Agreements for data sharing in place Information is shared on an ad-hoc basis among institutions following formal requests made at Secretary level 3-4 agreements are in place between ECD and 3-4 agencies/institutions to share data on a regular basis Agreements in place Procedures to share data Risk: Political will to accept sharing data among government institutions Assumption: Government will see the benefit of sharing data through cabinet support Use of this environmental information in decision-making and policy-making Limited environmental information is used to develop policies and programmes 3-4 policies, programmes or plans are developed using environmental information from the EMIS Policy, programme and plan documents Risk: No interest from to use better environmental information Assumption: The benefit of using better environmental information will encourage to use it Cabinet support is in place Environmental information is shared regionally and internationally Limited interaction exists at the regional level to share environmental information 2 regional sharing procedures in place by the end of the project Regional procedures in place Risk: There is no regional commitment to share environmental information Assumption: Regional organizations will lead the sharing of environmental information Quality, quantity and timeliness of reports submitted to conventions Reports are not submitted on time and do not contain much primary collected data National communications/ reports are submitted on time and contain primary data collected by the EMIS National communications and reports Risk: The government does not fulfill its international obligations; including those from the 3 Rio Conventions Assumption:
The government continues to fulfill its international commitments Public states higher awareness of environmental information products Public and are not aware about existing environmental information 50% of Members of Parliament are aware about existence of easily accessible environmental information at ECD Surveys of decision-makers Citations in newspapers and other media References in brochures, pamphlets, flyers, etc. Risk: Socio-economic pressures do not de-value environmental attitudes and concern Assumption: Survey results will show an increased awareness and understanding of the Rio Conventions’ implementation for decision-makers COMPONENT 2.0: ENVIRONMENTAL INDICATORS AND COMPLIANCE SYSTEM (CMS) Outcome 2: A Compliance Monitoring System (CMS) developed and tracking key environmental indicators. Output 2.1: An institutionalized set of environmental indicators. Output 2.2: An operational compliance monitoring system. Adequate environmental indicators monitored The existing set of environmental indicators is not comprehensive and does not respond to the information requirements Set of environmental indicators in place and responds to national and international information requirements List of official environmental indicators monitored by relevant institutions Final Evaluation report State of environment report and National communications/reports Risk: New indicators are adopted but they require additional resources to be monitored; which might not be available Assumption: The government pursues its budget support to integrate the 3 Rio Conventions obligations into the Kiribati information management approach and monitoring system Adequate national standards, norms, procedures for monitoring these environmental indicators are officially in place There is no unified set of standards, norms and procedures to collect data, conduct observations and make sampling Adequate official standards, norms and procedures are in place and use by the relevant institutions List of official standards, norms and procedures Assessment reports Final Evaluation report Risk: New standards, norms and procedures are identified but might not be adopted by the Government Assumption: The government pursues its policies to integrate the 3 Rio Conventions obligations into the Kiribati information management approach and monitoring system
An in-service training programme for public servants include course(s) covering environmental information management and monitoring system There is no training programme for public administrators on environmental information management and monitoring system The catalogue of training programme include course(s) on environmental information management and monitoring system Catalogue of in-service training programme Other training programmes PIRs Risk: The in-service training system for public servants might not be interested in integrating into its catalogue the training curricula developed with the support of the project Assumption: The related in-service training institution(s) will be contacted early on to establish a partnership with the project and involved them in designing and delivering the course Number of public servants trained by taking the course(s) on EMIS and CMS 0 100 Public Servants are trained using the new training programme Proceeding of courses delivered PIRs Project management reports Risk: No interest in better integrating environmental information in government decision-making Assumption: There is sufficient commitment from to maintain support to public servant training in the environmental area, including MEAs implementation in Kiribati Annex 3: Outcome Budget (GEF Contribution and Co-financing) Activity Description Year 1 Year 2 Year 3 GEF Total Component 1: Environmental Management Information System (EMIS) 75,060 85,380 72,060 232,500 240,000 472,500 Output 1.1 1.1.1 Review existing databases and management information systems in place 1,500 1,500 2,000 5,000 15,000 20,000 1.1.2 Identify environmental information needs 2,500 2,500 2,500 7,500 10,000 17,500 1.1.3 Design and develop an environmental data repository 2,500 4,000 2,500 9,000 10,000 19,000
D Office facilities and communications 500 500 500 1,500 30,000 31,500 E Travel - - 3,000 3,000 F Direct Project Services 486 486 972 972 Management Support 37,000 37,000 Audit fee 2,000 2,000 4,000 4,000 Total 144,560 194,880 160,560 500,000 530,000 1,030,000 Annex 4: Provisional Work Plan Activity Description Quarters 1 2 3 4 5 6 7 8 9 10 11 12 Inception: Organize project team, review project strategy, work plan, etc. Project Board Meetings Component 1: Environmental Management Information System (EMIS) Output 1.1 1.1.1 Review existing databases and management information systems in place in Kiribati 1.1.2 Identify environmental information needs 1.1.3 Design and develop an environmental data repository 1.1.4 Design a mechanism for the collection, quality control and validation of produced data and information 1.1.5 Establish protocol for the provision of data and information 1.1.6 Establish and set benchmarks 1.1.7 Train staff on the new data architecture, the tools, standards, norms and protocols Output 1.2 1.2.1 Assess existing technologies in use 1.2.2 Identify technology needs/requirements to support the EMIS 1.2.3 Procure the required equipment and software
_____________________ For the Government of Kiribati Mr. Timi Kaiekieki Secretary – Ministry of Environment, Lands and Agriculture Development Date: Attachment: Description of UNDP Country Office Support Services 1. Reference is made to consultations between the Ministry of Environment, Land, Agriculture and Development (MELAD), the institution designated by the Government of Kiribati and officials of UNDP with respect to the provision of support services by the UNDP country office for the nationally managed programme or project “Integrating global environmental priorities into national policies and programmes”, project number TBC. 2. In accordance with the provisions of the letter of agreement signed and the programme support document (project document), the UNDP country office shall provide support services for the Programme as described below. 3. Support services to be provided: Support services (insert description) Schedule for the provision of the support services Cost to UNDP of providing such support services (where appropriate) Amount and method of reimbursement of UNDP (where appropriate) 1. Identification and/or recruitment of project personnel * Project Manager * Project Assistant August 2014 – July 2017 August 2014 – July 2017 As per the UPL: US$ 876.82 UNDP will directly charge the project upon receipt of request of services from the Implementing Partner 2. Procurement of goods: * Data show * PCs * Printers Nov. 2014 – April 2016 As per the UPL: US$ 500.00 for each purchasing process As above 3. Procurement of Services Contractual services for companies Ongoing throughout implementation when applicable As per the UPL: US$ 486.12 each hiring process As above 4. Payment Process Ongoing throughout implementation when applicable As per the UPL: US$ 31.62 for each payment As above 5. Staff HR & Benefits Administration & Management Ongoing throughout implementation when applicable N/A N/A 6. Recurrent personnel management services: Staff Payroll & Banking Administration & Management Ongoing throughout implementation when applicable N/A N/A 8. Ticket request (booking, purchase) Ongoing throughout implementation when applicable As per the UPL: US$ 164.04 for each ticket As above