LIONS CLUBS INTERNATIONAL DISTRICT 201V5 ZONE CHAIR MANUAL 2018-2019 “Navigating towards the Future” LAURIE COOPER District Governor “We Serve” GUDRUN YNGVADOTTIR International President Zone Chair Advisor 2nd VDG LINDA JOHNS 8 Saleyard Rd Avenel VIC 3664 Email: 2vdg201V5@lionsclubs201v5.org Mobile: 0409 437 335 TABLE OF CONTENTS
District 201V5 Executive Officers All District Mail to PO Box 4528, Knox City Centre, 3152 or Email: District Governor Laurie Cooper (Claudia) Wantirna 8/170 Albert Avenue Boronia 3155 0418 949 551 1st Vice District Governor Kumar Swaminathan (Sashi) Lysterfield 5/6 Willowbank Ct Glen Waverley 3150 0418 949 551 2nd Vice District Governor Linda Johns (Rod) Seymour-Goulburn 8 Saleyard Rd Avenel VIC 3664 0409 437 335 Immediate Past District Governor Pat Mills Box Hill 2/38 Karingal St Croydon North Vic VIC 3136 0408 753 266 ipdg201v5@lionsclubs201v5.org Cabinet Secretary Sam Spano (Val) Wantirna 2 Nottingham Square Wantirna VIC 3152 0427 849 885 Cabinet Treasurer / Finance Committee Representative Joanne McNamara (Greg) Nillumbik 5 Mayling Court Watsonia 3087 0408 332 224 cabtreasurer@lionsclubs201v5.org Constitution & By-Laws Chair / Association Secretary Ivan Kayne OAM (Annette) Donvale 3 Leon Court Donvale 3111 0411 717 810 District Governors Honorary Chair Pat Mills Box Hill 2/38 Karingal St Croydon North Vic VIC 3136 0408 753 266 ipdg201v5@lionsclubs201v5.org Global Membership Chair Denis Carruthers Wheelers Hill 2 Gatesby Close Mulgrave VIC 3170 0420 523 882 Global Leadership Chair Greg McNamara (Joanne) Nillumbik 5 Mayling Court Watsonia 3087 0448 894 637 glt@lionsclubs201v5.org Global Service Team Chair Pat Mills Box Hill 2/38 Karingal St Croydon North Vic 3136 0408 753 266 ipdg201v5@lionsclubs201v5.org
30th Nov’18 Lodgement of CAV Returns to Consumer Affairs Victoria should be completed by today. 1st January 2019 New Year’s Day Holiday January 2019 Clubs will receive invoices for the second semi-annual dues (District, Multiple District & International). Clubs are to send the required payment to the Cabinet Treasurer. 18th – 20th January ‘19 MD Council Meeting 26th January Australia Day January’19 Club President to appoint a Nominations Committee consisting of (three) responsible members to ensure there are nominations for all positions on the Board for the 2019/2020 Lions year. 11th February ‘19 Executive Meeting 17th February ‘19 3rd Cabinet Meeting February’19 Each club to conduct a Nominations Meeting, including a report from the Nominations Committee to the Cabinet Secretary by April 15th. February’19 March / April The Zone Chair will arrange the third Zone Meeting. Club Presidents & Secretaries to attend and Club Membership Chairmen are encouraged to attend. 24th February ‘19 Victorian Lions Foundation (VLF) AGM and Council March’19 Each club to conduct an Election Meeting. Clubs to advise contact details of the Club Executive (President, Secretary, & Treasurer) and the Membership Chair on the PU101 form. Lodge the completed form via the internet at the Lions Clubs International website at March – May ’19 March to May membership drive 1st – 3rd May 2019 MD Council Meeting 4th – 6th May’19 Multiple District 201 Convention, Geelong. Lions clubs are entitled to have delegates (one per 10 members or major part thereof) and alternates. 13th May ‘19 Executive meeting. 19th May ‘19 Shadow Cabinet meeting.
Encourage participation from everyone Use name tags, visual aids, projectors, flip charts or anything else to maintain interest Send copies of minutes and a summary of items discussed to all Clubs Be Prepared! SUGGESTED TIMING OF ZONE MEETINGS DUE DATES FOR REPORTS TO CABINET MEETINGS DATES OF CABINET MEETINGS First Cabinet Meeting Sunday, 22nd July 2018 Box Hill Lions Club Rooms First Zone Meeting Mid August 2018 12th September 2018 Second Cabinet Meeting 23 September 2019 – Senjor Cits Hall, Seymour Second Zone Meeting Late November to early December 2018 4th February 2018 Third Cabinet Meeting 17th February, 2019 - Box Hill Lions Club Rooms Third Zone Meeting Early April 2019 5th May 2018 Fourth Cabinet Meeting 19th May, 2019 - Box Hill Lions Club Rooms First Zone Meeting Suggested Guidelines for topics Clubs objectives for the year District Governor and Zone Chair’s objectives for the year The Associations program Membership Chair plans to retain existing members and increase membership Club Finances-importance of meeting obligations Importance of WMMR’S report being on time and accurate Possibility of organising a New Club Guest speaker Second Zone Meeting Suggested Guidelines for topics Progress review of Club projects New Member sponsors responsibilities Action plans to retain existing members and increase membership New Member induction and Orientation progress
Appendix 2 – Rules of Debate RULES OF DEBATE To Do This You Say This May you interrupt the speaker? Is a seconder needed? Is your motion debatable? Is your motion amendable? Vote Needed 1 Introduce new business for discussion “I move that …” No Yes Yes Yes Yes 2 Amend a motion “I move that the motion be amended by “ No Yes Yes No Yes 3 End debate on matter for a vote “I move that the question be now put” Yes Yes, unless the Chair declares otherwise No No Yes 4 Suspend debate on a matter for the present meeting “I move that the meeting move to the next business” No Yes No No Yes 5 Suspend debate on a matter either indefinitely or until later in the meeting “I move that the question lie on the table” No Yes Yes No Yes 6 Reintroduce debate on a matter laid on the table “I move that the question of …. be now raised from the table No Yes Yes No Yes 7 Adjourn debate on a matter until a later time or later meeting “I move that debate on this matter be adjourned until” No Yes Yes Yes Yes 8 Adjourn a meeting “I move that this meeting be adjourned until” No Yes Yes Yes Yes
Appendix 8 - Club Excellence Award Application 2017-2018 To qualify the club must be chartered for 6 or more months prior to the end of the fiscal year, further the objectives of the association, adhere to the association’s constitution and by-laws and policies, and meet each requirements noted below during the fiscal year. Date: Club Number: Club Name: Member Number: Club President’s Name: 2017-2018 Club in Good Standing International per capita taxes and new member entrance fees are paid in full and there is no outstanding balance of US$50 or more that is ninety (90) days or more past due Service The club has conducted at least three service projects. Please briefly describe the service activities that were conducted Date: Activity: Date: Activity: Date: Activity: Contribution The club has made a contribution to LCIF Membership The club achieved a net growth in membership (including branch club members when applicable) or sponsored a new club. The new