Tasks Task #1: Familiarization with Project Requirements, Creation of Staffing Plan and Project Plan with Project Schedule, and Management of the Project Immediately upon receipt of the signed PAQ, the Contractor shall begin the process of familiarization with and planning of the work to be accomplished. The Contractor shall develop and provide the following in collaboration with and with oversight from the MHD and ITSD Project Managers: a. A proposed Staffing Plan detailing the proposed Contractor staff, the weeks each staff person will be assigned to the project, and the roles and responsibilities of each Contractor staff person. The Contractor shall provide the initial Staffing Plan within thirty (30) days of receipt of the signed PAQ. A Project Plan detailing the following to serve as the definition and foundation of the project goals and objectives, the work to be completed, and the project management approach: The project scope; The key stakeholders; The State and Contractor project team; The planned Project Schedule including a work breakdown structure to define the project milestones, tasks, dependencies, durations, resources, and deliverables; The communications plan including the methodology for communicating status, issues, and risks to key stakeholders to ensure timely and appropriate generation, collection, distribution, storage, and retrieval of project information to ensure that the correct individuals receive required information in a timely manner; The risk and issue management approach including the process, methods, tools, and resources that will be applied to the project to identify, analyze, prioritize, mitigate/resolve, and measure the impact of risks and issues to ensure timely identification, prioritization, assignment, potential impact assessment, tracking, monitoring, and mitigation of project risks with appropriate reporting to the MHD and ITSD Project Managers; The requirements management plan covering all aspects of requirements traceability management; The quality management plan; and The business processes and tools that will be used to manage the project, the project artifacts, and the project management processes. The Contractor shall provide the Project Plan within sixty (60) days of receipt of the signed PAQ. The Contractor shall maintain the Project Plan through the life of the project by updating it to reflect the evolving schedule, priorities, and resources and provide updates to the MHD and ITSD Project Managers weekly.
PAYMENT MILESTONES Milestones must contain all deliverables referenced in the Deliverables Section and must be concrete, measurable, and be able to be tested and verified before the State will approve payment. Milestone prices must be firm and fixed, and without reference to time spent. Payment Milestones (Comprised of Deliverables) Mandatory Deadline (if applicable) If deadline, select reason. Maximum Quantity of Deliverable Firm, Fixed Unit Price for each item in the Deliverable Dollar Portion of the Total Price applicable to Stated Milestone Initial Staffing Plan as defined in Task #1, Item #1a. Within thirty (30) days of receipt of signed PAQ Agency 1 $ $ Project Plan as defined in Task #1, Item #1b. Within sixty (60) days of receipt of signed PAQ 1 $ $ Weekly project status report with project schedule updates as defined in Task #1, Item #1c. Due by noon on Monday of following week. 109 $ $ Written confirmation of review of the MMIS materials by Contractor staff as defined in Task #2, Item #2. 1 $ $ MMIS and Fiscal Agent RFPs from other State Medicaid Agencies as defined in Task #3 Item #1. 1 $ $ Written report of the MMIS and Fiscal Agent services RFPs including analysis and summarization for the procurement strategy areas as defined in Task #3, Item #2. 1 $ $ Written report of the CMS 1 $ $
Formatted business and technical sections for each RFP as defined in Task #5, Item 3b,c,i,j. Max. 5 $ $ Business continuity and transition strategy and language for each RFP as defined in Task #5, Item 3d. Max. 5 $ $ Pricing pages for each RFP as defined in Task #5, Item 3e. Max. 5 $ $ Bidder’s Library for each RFP as defined in Task #5, Item 3f. Max. 5 $ $ Format and content for vendor responses for each RFP as defined in Task #5, Item 3g. Max. 5 $ $ Format and content for vendor experience and expertise for each RFP as defined in Task #5, Item 3h. Max. 5 $ $ Language related to each procurement strategy area for each RFP as defined in Task #5, Item 3k. Max. 5 $ $ Implementation approach with major milestones for each RFP as defined in Task #5, Item 3l. Max. 5 $ $ RFP terms, conditions, standard language, and as required by CMS in each RFP as defined in Task #5, Item 3m,n. Max. 5 $ $ Completed draft of each RFP including all sections defined in Task #5, Item Max. 5 $ $