Complete page 2 of the SSID, on your own, indicating your observation(s) of the participant. Within two (2) days of receiving all requested medical information, complete the IRT referral by completing the following steps: Scan all completed CMRs, SSID & other supporting documents into Send all completed CMRs, SSID & other supporting documents via email to . Narrate CMRs/SSID have been scanned & sent to IRT. After receiving a response from IRT, finalize the referral response: IRT approves Long Term Exemption: Send a generic notice (including appropriate manual references & required approval language) to the participant informing him/her of the decision. Set appropriate alert EF alert to begin review prior to date IRT indicates as end date (suggested 30 days prior to medical review date) OR ADC alert to SSW when the participant will return to status Schedule Service Plan update appointment, if necessary. Refer client to Vocational Rehabilitation and Social Security. Scan e-mail response from IRT. Narrate IRT decision & actions taken by EF CM. IRT denies Long Term Exemption Send a generic notice (including appropriate manual references & required denial language) to the participant informing him/her of the decision. Set ADC alert to SSW indicating the participant will return to status the first possible month. Schedule Service Plan update appointment, if necessary. Scan e-mail response from IRT. Narrate IRT decision & actions taken by EF CM. Supportive Services Provider Request If a EF CM would like a new Supportive Services Provider added to N-FOCUS, the CM needs to complete a Provider Referral Form & send to the e-mail listed on the form for Resource Development (RD) staff to complete the process.
In cases where the participant is nearing their maximum number of Job Search hours for a 12 month period, the contractor must send a TANF Policy Question for clarification. Employment & OJT For ongoing employment (employed at the same place for every day of the month), hours of participation from employment will be based on income verifications available in scanned documents at the time participation hours are calculated. All consecutive pay verifications up to 30 days must be used in the calculation: If the preferred number of consecutive pay verifications are not available, the contractor will use the most recent consecutive pay verification(s) scanned. In the event of one missing pay verification, contractors may calculate hours worked in that pay period if year-to-date (YTD) hours are listed on the prior and subsequent pay verifications. Before requesting employment information from an employer, the contractor will check N-FOCUS to determine if the verification is available or requested by DHHS. If verification is not available when entering hours of participation, the contractor can request verification. Each month, while calculating participation hours, the CM will review all EA narratives and EA scanning to determine if there is more recent verification(s) of employment. If so, and the verification indicates hours of employment have decreased, the CM will be required to use the most recent verification for determining participation hours. If the 1st pay stub is clearly identified it must be disregarded from the calculation. An exception from policy is required to disregard all other paystubs available when calculating participation hours. Calculation of participation hours from Self-Employment can be based off the most current ADC budget. Contractor staff should not request monthly self-employment ledgers to use as verification of participation. For new Self-Employment or changes in Self-Employment, the contractor must send a question to DHHS Economic Assistance Policy Questions. Avg Net Income (per ADC budget) = Monthly Hours of Participation Minimum Wage A Self-Employment calculation should be placed in narrative at every Service Plan creation appointment & whenever new ledgers are scanned into N-FOCUS.