The table below sets out the high priority contracts and applicable financing requirements that the task team, in consultation with the Government, recommends extending: Project Activity Costs ($) Procurement Plan Ref Implementing Agency Rating 1. Operating costs and technical assistance (TA) for the Reform Implementation and Management Unit (RIMU) in the AGO and SC 400,000 CS 115, 130-134; 136-139, 141 SC, AGO MS 2. Training of Judges 150,000 SC S 3 Gathering of Judges 150,000 CS113 SC S 4. TA for Training Management Unit in MOJ (completion of a Training Needs Assessment) 55,000 CS 149,151-152 G 66 MOJ S 6. Printing and distributing laws 290,000 G 37,64 MOJ S 7. Operating costs and TA for central and provincial libraries of all JIs (including training, additional purchase of books and legal materials) 385,000 CS 23-24; 37-44; 119-128 G 27,61,68, 75 SC, MOJ, AGO S 8. TA for rolling out legal forms for case management to the provincial offices of AGO 189,000 G 47 - 48B AGO S 9. Completion of the Design,& Supervision of the construction of MoJ HQ 350,000 CS 35 MOJ MS 10. Completion of Power and Water Utilities for AGO 775,000 W 12 AGO MS
largely been met): (ii) the project is in compliance with legal covenants; (iii) the OPCS policies on extension of closing dates allow for an extension of high priority contracts; and, (iv) an acceptable work program for the extended period has been prepared in order to complete all the high priority contracts by December 30, 2011; we recommend that you approve: a nine month extension for the high priority contracts set out in this restructuring paper from July 1 to December 30 at a total cost of US$7.64 million plus the expenses already incurred up to June 30 – US$3.4 million – for a total of US$11.4million; and a cancellation of the remaining amount of US$7 million. Annex 1 – Implementation Action Plan The Majority of the Actions to be completed during the extension phase of the project relate to ongoing operating costs and technical assistance (in general salary payments), or the completion of packages already under procurement. In order to ensure that all payments are made on time and that all relevant procurement procedures and necessary clearances are completed diligently, the Project Support Unit (PSU) will report to the Bank on progress made in relation to each of the activities and specific tasks/milestones under the project on a monthly basis. This will allow for any unforeseen issues to be remedied swiftly. Activity Task/Milestone Deadline Operating costs and technical assistance (TA) for the Reform Implementation and Management Units in the AGO and SC Activity is being executed adequately. The SC and AGO with the PSU will continue to monitor ongoing payment of salaries and purchase of minor items (e.g. stationery) and contribution to the HRM reforms Monthly monitoring of payments Bimonthly monitoring of reform progress Training of Judges (SC) This is training for 45 judges in MOJ Training Institute of Egypt. Training will be carried out in 3 groups according to the agreed schedule. 3 groups have already being trained. An evaluation report will be prepared after the completion of the activity 3 x training of 15 ( total 45 out of 90) judges in Egypt: 15 June to July 31 1 August to 15 September 15 October to 30 November Evaluation report to 20 December
with surveys of each group attached. TA for Training Management Unit in MOJ (including completion of a Training Needs Assessment) This is mainly hiring two additional consultants (at evaluation stage) and ongoing salary payments each month. Training needs assessment is underway – workshops for provincial staff to be held. A small amount of furniture for the office will be procured through shopping HR database will be completed Hiring consultants to 30 August Monthly monitoring of salary payments All workshops to be completed by September 30 Final training needs assessment report completed by November 30 Equipment procured by August 30 Database operational by November 30 Operating costs and TA for central and provincial libraries of all JIs Only the training element remains for the Supreme Court (training is organized jointly with the AGO and MOJ) contract to be signed and training implemented Attorney General’s Office opened bids for books (6,500) and needs to finalize procurement AGO and MoJ need to develop a plan to distribute library books, furniture and equipment to the provinces Provincial offices are not being paid due to with relevant FM procedures. Therefore: A letter will be issued by the PSU reminding All training for libraries for all JI to be completed to September 30 Books purchased by AGO’s office to September 30 Plan to distribute library books to provinces completed and approved to July 31 AGO and MoJ books distributed to provincial libraries to December 1 Letter to JI issued to June 1 Meeting with heads of JI to June 15 Meeting with WB and finalization of outstanding FM concerns to June 30 Ongoing intensive
the JIs what the process is A meeting will be held with the heads of the JIs to further discuss any FM related issues Meeting to be held with the World Bank FM team to finalize any additional queries in this regard. monitoring of payments National gathering of judges National gathering of judges to occur Gathering to take place to October 30 Printing and distributing laws First volume of laws has been printed but need to be distributed to provinces. Plan to be developed to distribute laws to provinces Second volume of laws is under contract; will be delivered to MoJ by July 1, 2011 Third volume of laws -- a specification list under translation Distribution plan developed by July 31 Laws distributed to provinces to December 1 Third package of books procured to October 15 TA associated with rolling out legal forms for case management to the provincial offices of AGO This activity follows the pilot project in the Kabul Regional Hub. Report on pilot is under preparation Legal forms have been revised ( as a result of pilot) AGO prepared a request for NO to the changes in the proposal Request submitted to July 15. World Bank review to be completed to August 15 Contract awarded by September 31 Forms printed to October 30 Forms distributed by December 15 File cabinets procured and distributed to December 15
Once proposal approved, bids for printing of forms will be invited evaluated and order for forms will be purchased and approved Meanwhile the file cabinets for the forms will be procured Construction of court houses in Baghlan and Herat Province Contract schedule suggest that the project can b completed by October 20, 2011. Monthly monitoring of progress Maintenance projects (under the maintenance fund) of the AGO and MOJ facilities The list of project has been reviewed and projects agreed on Bimonthly monitoring ICT and ICT Network Assessment (including the purchase and implementation of network IT) for AGO ICT Assessment is under contract. It includes IT network design and specification of equipment. Specification prepared by September 15 Network IT system to be procured and installed in line with the proposal to November 15. Assessment to be started to August 1 Specification to be submitted to September 15 Assessment completed and purchase and implementation of network IT system finished to December 1 Operating costs and TA for legal aid offices (including subcontracting service to private lawyers and NGO and preparing an Legal aid evaluation report) Awaiting Bank NoL to subcontracting of service to NGO. Technical and financial proposals and draft contract to then be finalized. Proposal for legal aid evaluation report to be completed. Once proposal is finalized, procurement of firm to be undertaken and assessment Contracting of NGO by June 15 under single source selection. Proposal for evaluation to be completed by June 1 Procurement of firm to undertake evaluation to be completed by July 30 Evaluation completed