Previous Action Table Action Details: Owner: Due date: Action Status: 1 Raise Indemnity Insurance with insurance providers for clarity on whether it is needed for the Board. Mr Petty Next meeting To be covered during training 2 Pursue the ESA issue further by writing a letter of discontent from the All-Wales Pension Board to the Scheme Advisory Board. Mr Petty Next Meeting Ongoing – Regulations issued 10/02/17 Still some subtleties. GP and SL to discuss prior to next Scheme Advisory Board. 3 Director/s of Finance to update the Board on numbers and the various types of retirements at a future meeting (also, to be added to the Training Matrix). of Finance Next meeting Ongoing – item included on training matrix and an agenda item for March meeting
4 Raise self-assessment training as a national requirement with James Hurley. Mr Petty Next Meeting Ongoing Discussion has taken place, Training appears too detailed for Pension Board. 5 With Gwent, meet Capita to mitigate issues and discrepancies within the performance reports. Mr G Williams Next meeting Ongoing SL updated that SWP and Gwent are now both using Kier. Now Waiting for Capita to take forward. 6 Enquire with the LGA regarding their pension’s communication strategy. Mr T Williams Next meeting Complete 7 Provide a report to Mr Petty regarding the new Milne vs GAD challenge at South Wales. Mr G Williams Next meeting Carried Forward 8 To formulate a template to capture the information and circulate in readiness for the next meeting. Mr T Williams & Mr Petty Next meeting Carried Forward 9 Forces to provide opt out detail (%) for overall workforce and new starters. Finance Directors Next Meeting Carried Forward
10 Forces to provide numbers of deferred voluntary exits. Finance Directors Next meeting Carried Forward 11 Collate responses to Self-Assessment Tool Questionnaire completed at December Meeting and circulate to Board and bring to next meeting. Mr Petty Next Meeting Carried Forward 12 Send Terms of Reference to scheme managers for publication on each Force Website. Mr Trainor Next Meeting Ongoing 14 Request Mr Milton to prepare a draft document on work being carried out in relation to communication for next meeting. Mr Petty Next Meeting Ongoing GP to include in Board Annual Report to 4 chiefs to reinforce 15 Arrange Bespoke Training from Eversheds for a future meeting Mr Petty Next Meeting Complete 16 Review of Officers that have been in receipt of CRTP to ensure the information provided to Capita reflects this, in order to prevent possible future errors in Pension Statements. Mr S Lewis PC C Next Meeting Complete PC Biddlecombe advised that this was a one off error
4 Raise self-assessment training as a national requirement with James Hurley. Mr Petty Next Meeting Ongoing GP has discussed with James appears too detailed for Pension Board. 5 With Gwent, meet Capita to mitigate issues and discrepancies within the performance reports. Mr G Williams Next meeting Ongoing SL updated that SWP and Gwent are now both using Kier. Now Waiting for Capita to take forward. 6 Provide a report to Mr Petty regarding the new Milne vs GAD challenge at South Wales. Mr G Williams Next meeting Carried Forward 7 To formulate a template to capture the information and circulate in readiness for the next meeting. Mr T Williams & Mr Petty Next meeting Carried Forward 8 Forces to provide opt out detail (%) for overall workforce and new starters. Finance Directors Next Meeting Carried Forward 9 Forces to provide numbers of deferred voluntary exits. Finance Directors Next meeting Carried Forward 10 Collate responses to Self-Assessment Tool Questionnaire completed at December Meeting and circulate to Board and bring to next meeting. Mr Petty Next Meeting Carried Forward 11 Send Terms of Reference to scheme managers for publication on each Force Website. Mr Trainor Next Meeting Ongoing
12 Request Mr Milton to prepare a draft document on work being carried out in relation to communication for next meeting. Mr Petty Next Meeting Ongoing GP to include in Board Annual Report to 4 chiefs to reinforce 13 Risk Register needs reviewing Board New 14 Matrix of information on Pensions to be circulated with minutes of meeting Mr Petty Next Meeting New 15 Guide for new starters to ensure understand implications of opting out Mr T Williams 16 Obtain Breach reporting template example from Cat Ellis Mr Petty Next Meeting New 9. Any Other Business No Further business discussed. 10. Date of Next Meeting 9th August 2017, 11am, Media Resource Centre (MRC), Oxford Road, Llandrindod Wells, Powys, LD1 6AH