Aurukun Shire Council: Operational Plan 2017-2018 Economic Issues Ref Key Economic Goal 1 – Maximising Opportunities from Mining Focus Operational Plan Focus Responsibility Budget / General Ledger Code EC1.1 Establish a good working relationship with companies undertaking mining in our region Enter a Memorandum of Understanding between the Council and the mining company to create positive ongoing working relationships Form a Management committee with NAK council and Rio Tinto which meets Bi-monthly Regular meetings with mining companies Negotiate financial package from mining companies to support development in Aurukun Mayor/Management Team Done Budget GL $ 2737-$2,891,084 Road User Road Contribution from Rio Tinto for EC1.2 Establish a light industrial precinct at Aurukun Establish a light industrial precinct in the Aurukun Planning Scheme which can service future business needs to support mining related services Ensure light industrial precinct is contained in planning scheme to ensure that there is no conflict with existing residential areas Plan development through development of a concept plan for light industrial precinct Management Team BDGO WOC 10 year Planning Review funded by DATSIP EC1.3 Upgrade to airport to improve transport linkages Secure funding to upgrade the airport including a runway extension and terminal upgrade Plan for runway extension Source funding for runway extension including contribution from mining company and other stakeholders Development of plan for terminal Director of Technical Services BDGO External Consultant
upgrade including small shop EC1.4 Maximise Council revenue from future mining opportunities Position the Council’s current businesses such as accommodation services to take commercial advantage of future mining activity Include requirement to use Council businesses in any MOU with mining company Pursue business plan for Council’s accommodation business to reflect likely future usage Management Team BDGO External Consultant Done Budget GL: Ref Key Economic Goal 2 – Employment and Training Focus Operational Plan Focus Responsibility Budget / General Ledger Code EC2.1 Apprenticeship schemes are operating in town Council operates an apprenticeship scheme focusing on local staff to develop skills in the local workforce Council apprenticeship scheme established Work with schools to establish a school based training / apprenticeship schemes Establish mentor relationships for apprentices to link with good Council workers Work with school to identify the best students and encourage the best students to undertake work experience with Council and/or school-based traineeships Pursue with Laurie Lindner and other council contractors maximisation of apprenticeship and trainees. WHS/Training Officer Human Resource Manager DTS/Building Supervisor 1210-1620 $60,000 Employment incentives revenue 2110-2000 ($213,414)
local residents associated with the new mine and machinery, laundry, catering etc. Ref Key Economic Goal 4 – Council Business Growth Focus Operational Plan Focus Responsibility Budget / General Ledger Code EC4.1 Grow revenue from accommodation services Maximise revenue from accommodation services at the Wuungkam Lodge and Guest House facilities Complete redevelopment of Wuungkam Lodge Undertake targeted hospitality training for staff working in this business in partnership with Sodexo and Kondo Korp BDGO External Consultants WHS/Training Officer with CYP Budget: GL 7110 – $139,947; 7120 - $610,00; 6210 - $373,616 7110-($132,920) 7120 -($469,185) 6210– ($326,663) Capital Works: ($2,670,760) EC4.2 Finalise establishment of Aurukun Business Precinct Complete the leasing of the Aurukun Business Precinct and maximise the use of existing floor space Continue Liaison with Business Precinct tenants Director of Corporate Services Budget GL $ 7250 - $284,055 7250 -(203,460) EC4.3 Grow revenue from the landing facility Be ready to gain a revenue stream from third party use of the barge landing facility Calculate an appropriate landing fee if the barge landing is to be used by non ASC operators Chief Accountant Done Budget GL $ 5600- $7,000 5600-($3,600)
CCTV and ensure it is maintained Director of Community Services Ref Key Community Goal 4 – Our Culture and Arts Focus Operational Plan Focus Responsibility Budget / General Ledger Code C4.1 Grow our arts community Encourage more residents to become involved in the Aurukun Arts Centre to gain skills and sell their arts Successfully implement the Aurukun Arts Centre business plan to demonstrate to the community that a career in the arts can be financially rewarding Continue the controlled system of cash receipting managed by the Arts Centre Manager Negotiate a mutually beneficial formal hosting agreement between council and CYE for the Womens Arts Centre participants. Implement a system of stock control over the art works Work with the school to identify young artists who can be invited to assist at the Aurukun Arts Centre and develop their skills Art Centre Manager Director of Corporate Services Chief Accountant BDGO Arts Centre Manager/Director of Corporate Services Arts Centre Manager Arts Centre Manager Budget GL $ 8580- $205,000 8580-($289,191) 8583-$200,000 8583-($200,000) 4041- $60,000 4041- ($60,000) C4.2 Focus on our young people as our next generation of leaders Identify our next generation of future leaders and develop formal mentoring programs linking them with Source funding to assist in training for potential mentors Assist in matching future leaders with potential mentors Council Director of Community Services
current traditional owners and community leaders as part of a formal mentoring program BDGO WHS/Training Officer C4.3 Maintain our cultural practices Ensure that our traditional cultural practices are maintained Work with traditional owners and Elders to make sure that our traditional cultural practices and language are maintained Council Art Centre Manager Director of Community Services Community Events 4100- $7,500 4110 – (42,650) Environmental Issues Ref Key Environment Goal 1 – Clean Water and Efficient Sewerage Services Focus Operational Plan Focus Responsibility Budget / General Ledger Code EV1.1 Maintain existing water and sewerage infrastructure Ensure that adopted Asset Management Plan are followed particularly in relation to maintenance standards Adopt the draft Asset Management Plan Review and update asset management plans Prepare standard maintenance schedules for water & sewerage Undertake training for staff on preventive maintenance with a focus on local staff Check of inventory ensure that key spare parts are on hand (e.g. sewerage pumps) Director of Technical Services Done WHS/Training Officer Water/Sewerage Supervisor Budget GL $ 5310- $282,000 5310-($251,215) 5410 - $197,000 5410-($419,714) Capital works: ($560,000) – Sewerage Pump Stations
Consider wash down bay facility (business opportunity) and improve cleanliness of cars Introduce footpaths (McKenzie Drive and Kang Road) and speed Bumps (Kang Kang and McKenzie roads) Director of Technical Services EV2.3 Improve household pride Encourage residents to improve and maintain their household properties Establish a quarterly garden competition with prizes Require Nature Strips to be cut by householder Annual Review of street lighting completed Director of Community Services Director of Technical Services Budget $ GL: Ref Key Environment Goal 3 – Managing the Impact of Future Mining on Our Environment Focus Operational Plan Focus Responsibility Budget / General Ledger Code EV3.1 Ensure that proposed mining does not impact on our local environment Undertake planning to minimise the impact of mining on our land and waterways and its continued use for traditional purposes Director of Technical Services EV3.2 Ensure that the operation of any future mine is well planned in Undertake planning to minimise the impact of mine operations associated Formalise infrastructure agreement with Rio for use of council barge facility, laydown area. DTS/CEO
relation to its impact on our community with the transport of staff and equipment Ref Key Environment Goal 4 – Improved Community Health and Animal Control Focus Operational Plan Focus Responsibility Budget / General Ledger Code EV4.1 Improve community health services to our community Advocate to increase the level of community health specialists visitation to our community Advocate to improve the health centre with a wide range of services being provided from the health centre Lobbying Queensland Health for more specialist visits (dentists, eyes etc) Lobbying Queensland health and Apunipima to focus on specific chronic health issues in the community (e.g. diabetes) and to provide more on site service Director of Community Services Budget $ GL: EV4.2 Improve community health standards in our community Partner with other government agencies to undertake community education campaigns focused on improving community health Establish a partnership within the community (Queensland Health, Queensland Education and Council, Apunipima) to promote more education campaigns within the community to improve community health – diet, check-ups etc. Director of Community Services Mayor
EV4.3 Improve animal control in our community Improve the management of the animal control local law and reduce the number of unwanted dogs Explore shared services with other councils to share and animal control officer Review and upgrade pound facility Promote more responsible animal ownership More de-sexing and vet visits Consider identification tags program to help identify stray dogs Undertake Survey and registration Process Director of Community Services Animal Control Officer ACO Done Budget $ GL: 3110-1102 $160,386 3110-2200 ($160,303) Governance Issues Ref Key Governance Goal 1 – Our Leadership Role for Our Community Focus Operational Plan Focus Responsibility Budget / General Ledger Code G1.1 This Corporate Plan becomes the focus for all future planning in our town All government agencies and other organisations undertaking program work in Aurukun focus on the key goals in this Corporate Plan Promote this process through interagency Management Team and other meetings CEO
G1.2 The Council takes a stronger leadership role in the community The Council facilitates regular meetings of all stakeholders in the community to provide direction and ensure consistency in program delivery Continue to ensure monthly interagency meetings are attended by Senior Staff and Council has input into agenda preparation Council sets the agenda At least two roundtable meetings with the Government Champion held per year ASC Planning Scheme used for future developments Council CEO Community Services Director Mayor G1.3 Council setting the agenda Each year, the Council identifies the top 3 or 4 priorities based on its community needs and communicates those priorities to all stakeholders Top 3 or 4 priorities each year are provided to government agencies co-ordinated approach Council CEO Management Team Budget GL $ 1210 – ($254,250) G1.4 Consistent messages are provided about Aurukun Proactive messages about Aurukun are provided to external agencies on a regular basis via newsletters, minutes meetings Continue to circulate minutes etc more widely to keep people informed Monthly electronic newsletter about progress Professional Media Releases CEO Done Webmaster Media Consultant BDGO 1210- ($19,800) G1.5 Establishing the role of Town Spokesperson Establishing a protocol to ensure that there is one spokesperson for the town Get the Council to put forward a protocol to the government agencies making the Mayor the Spokesperson Mayor
with the mayor undertaking that role Ref Key Governance Goal 2 – Better Communication Focus Operational Plan Focus Responsibility Budget / General Ledger Code G2.1 Improve internal communication within our town Keeping our community informed about what is happening in our town Undertaking regular town meetings so residents can speak on issues affecting our community Monthly town meetings More use of town noticeboards to keep community informed Email minutes, etc. to government agencies, use of face book page Continuation of management team meetings, joint staff meetings and departmental meetings Council CEO Personal Assistant Management Team G2.2 Improve communication with external agencies and external media Providing regular newsletters to stakeholders about Aurukun Promoting Aurukun and its Council by accessing mainstream media to improve the image of Aurukun. Bi monthly newsletter about Council / use photos and tell stories about Aurukun success Sent to all Aurukun based contacts and external government agencies Undertake more interviews with media agencies – consider monthly spot for Mayor on ABC radio or similar CEO Mayor Media Consultant Mayor Budget $ 1210- ($5,000)
Ref Key Governance Goal 3 – Improve Customer Service Focus Operational Plan Focus Responsibility Budget / General Ledger Code G3.1 Improve the quality of customer service provided by Council to the community Provision of regular customer service training to all Council staff to improve the quality of service to the community Improve Telecommunications Annual customer specific training Requirement for all staff to wear uniform to improve image of Council Office Manager WHS/Training Officer Budget $ GL Training: GL Uniforms: ($5,000) G3.2 Develop a more business focused customer service Undertake focused customer service training on specific Council business activities such as accommodation and hospitality to improve those Council businesses Specific training focused on Council commercial business Improve commercial business performance Training focused on hospitality etc. Office and Accommodation Managers Building Manager WHS/Training Officer BDGO Ref Key Governance Goal 4 – Our Staff Focus Operational Plan Focus Responsibility Budget / General Ledger Code G4.1 Improve attraction and retention of staff Council has an effective attraction and retention strategy for staff Adopt an attraction and retention strategy (Australian Centre of excellence for local government is working on this for remote and indigenous communities) Human Resource Manager Director of Corporate Services Budget GL $ Staff Housing Capital works:
Review of Councils Recruitment and Retention strategy Continue redevelopment of council offices, depot and Arts centre Building Supervisor ($820,000) G4.2 Develop more local staff in technical and supervisory roles Dedicate more senior staff time on developing local staff in both technical and supervisory roles Identify current staff who could be further developed and establish one-to-one mentor relationship with a senior staff member Identify a bank of training providers Human Resource Manager WHS/Training Officer Management Team G4.3 One workforce providing services for the town Over time, move to Council have control of one workforce that provides services to the town Commence by achieving better coordination between different work teams operating in town Identify whether it is possible to gradually move some of these staff to Council operations Management Team Director of Technical Services/HR Manager G4.4 Fraud Create an increased organisation awareness of fraud responsibility Provision of training organisation wide. Include in corporate documents and team meetings Director Of Corporate Services/Training Officer Fraud Management Training ($5,000) Ref Key Governance Goal Focus Operational Plan Focus Responsibility Budget / General Ledger Code
5 – Financial Sustainability G5.1 We have a financially viable community and Council We work towards ensuring that the town is financially sustainable in the long term with income from grants and other sources being able to meet the reasonable needs of our community Continue to pass annual audits Budgets are adopted and monthly reports on progress against budget provided the Council Strive to achieve an operating surplus after depreciation Have 3 comprehensive budget reviews presented Continue to achieve statutory compliance with financial regulations Director of Corporate Services CA/Director of Corporate Services Chief Accountant/Dir Corp Chief Accountant Director of Corporate Services Budget : $ Upgrade Business Information & ITC Systems ($509,000) G5.2 Council diversifies its revenue stream Council focuses on developing revenue streams from its business operations and continues to source funding from grants for community projects Each Council business including BAS works has a business plan Each Council businesses is monitored for financial performance Continue to attract grant funding and comply with acquittal requirements Council have a written revenue improvement strategy Council continue to maximise revenue from existing streams such as leasing, landing and dumping fees BDGO Chief Accountant Director of Corporate Services CEO CA/Director of Corporate Services Director of Corporate Services
Ref Key Governance Goal 6 – Relationships with Other Governments Focus Operational Plan focus Responsibility Budget / General Ledger Code G6.1 Council is an active member of regional Local Government bodies Co-operating on regional local government issues to identify opportunities and improve our efficiency Actively participate in CIMA,LGAQ,ILF Identify regional projects for Cape York Torres Councils (formerly ROCCY) Mayor CEO Membership fees ($46,050) G6.2 Council builds better relationships with State and Commonwealth governments and agencies Create better working relationships by meeting frequently with key government stakeholders to keep them informed about Aurukun issues Meet with key government agencies on a quarterly basis to brief them on Council activities Meet with state and Commonwealth politicians as available to brief them on Council activities Mayor CEO