ANNEX B WEATHER ACTIVITY TABLE FOR EMERGENCY RESPONDERS Activity Level Level 0 1 Level 2 3 Level 4 Generic activity levels for ALL SEVERE WEATHER for emergency responder organisations LONG TERM PLANNING All year PREPAREDNESS ALERT AND READINESS ACTION MAJOR INCIDENT - EMERGENCY RESPONSE Warning and Informing activity Develop communications strategies to encourage resilience and preparedness. Prepare core messages to be broadcast alongside national, PHE messages aligned to warnings and weather forecasts. Appropriate agencies register to receive weekly Heat-Health Watch and Cold Weather Plan notifications and alerts. Consider issue of general media messages. Post advice links on agency’s websites. Appropriate agencies receive weekly Heat- Health Watch and Cold Weather Plan notifications and alerts media messages – especially ‘hard to reach groups’. Agencies to receive Met Office weekly notifications Update Community Resilience partners and encourage review of community emergency Agencies to receive Met Office weekly notifications Update Community Resilience partners and ask them to activate community emergency plans Specific activity levels associated with Heatwave All Agencies Make environmental improvements to provide a safe environment for clients in the event of a heatwave. Prepare business continuity plans to cover the event of a heatwave (e.g. storage of medicines, computer resilience, etc.). Work with partners and staff to raise awareness of the impacts of severe heat and on risk reduction awareness All Agencies Coordinate individual agency heatwave Contingency & business continuity arrangements. Liaise with partners on preparedness arrangements. Circulate National heatwave guidance and advice – schools, care settings, prisons, and voluntary organisations. All Agencies Liaise and confirm status of heatwave response, logistics and monitoring mechanisms (Cat 2 responders as appropriate). Communicate alerts to and make sure that they are aware of heatwave plans Increase advice to health and social care workers working in community, care homes and hospitals All Agencies Convene Hertfordshire teleconference to identify Particular heatwave related issues and potential mitigation strategies (NHS lead). Review safety of public events. warning information and media alerts. NHS & Local Authority (ACS & CYP) Continue to distribute DH advice / guidance to… All Agencies Convene TCG/SCG to coordinate implementation of mitigation measures and national guidance (NHS lead). Update warnings, information and media alerts. NHS & Local Authority Coordinate the implementation of DH advice / guidance …cont… Continue distribution of
Activity Level Level 0 Level 1 Level 2 Level 3 Level 4 Specific activity levels associated with RAIN All Agencies Business as usual Activity as per WIND All Agencies Business as usual Activity as per WIND (above). All Agencies Convene Hertfordshire Flood Advisory Telecon to identify particular issues and potential mitigation strategies (LA lead). Inform partners of identified risk area(s). Consider establishing TCG / SCG Consider implementing Operational Flood Plan actions. Review supporting Emergency Plans. Consider mobilisations of resources – personnel, plant, flood protection, voluntary organisations Consider / Implement activation of evacuation plans and arrange for rest centres to be set up. All Agencies10 Convene Hertfordshire TCG / SCG to coordinate implementation of mitigation measures and national guidance (LA lead). Identify risk / effected areas. Consider wider flood risks and refer to the Hertfordshire Flood Plan Activate Operational Flood Plan actions. Consider / Implement activation of evacuation and arrange for rest centres to be set up. Medium and High activity as detailed in the HERTFORDSHIRE Flood Plan v.5
Activity Level Level 0 Level 1 Level 2 3 Level 4 Specific activity levels associated with SNOW & ICE All Agencies Review actions and guidance from PHE Cold Weather Plan. Work with partner agencies to ensure that cold weather planning features within winter resilience planning. Work with partners and staff on risk reduction awareness (e.g. flu vaccinations, signposting for winter warmth initiatives. Encourage development of community emergency plans to identify and support vulnerable neighbours. Engage with statutory partners to agree how voluntary organisations can contribute to local community resilience arrangements. PHE and NHS England Issue general advice to the public and professionals and work closely with other government departments All Agencies Confirm individual agency winter contingency & business continuity plans. Cat 1 and 2 agencies liaise on joint preparedness arrangements. Identify categories of vulnerable individuals & groups. Review pre-prepared general information and guidance. LA in consultation with HA Review winter service plans (Snow clearance and gritting) strategy. NHS & Local Authority Identify measures to reduce effects of cold on at risk groups - vulnerable adults and people. All Agencies Cat 1 EP practitioners liaise and confirm status of winter response, logistics and monitoring mechanisms (Cat 2 responders as appropriate). Identify public events likely to be affected. Issue public information advice and guidance. NHS & Local Authority Distribution of DH & DfE guidance to residential care managers and carers, schools, Sure Start centres and children’s nurseries. LA Deliver winter service plan, includes actions for severe weather situation. All Agencies Convene Hertfordshire teleconference to identify particular snow-related issues and potential mitigation strategies (LA or NHS lead). Review safety of public events. Issue warning information and media alerts. NHS & Local Authority Continue to distribute DH & DfE guidance and advice. Identify and provide any specific support requirements for at risk individuals or groups. LA and HCC Implement snow clearance and gritting contingency plans. Police and HCC Manage disruption to transport infrastructure. Coordinate route information. All Agencies Convene TCG / SCG to coordinate implementation of mitigation measures and national guidance (LA lead). Update warnings, information and media alerts. NHS & Local Authority Liaise on implementation of DH advice / guidance. Continue distribution of guidance to residential care managers, carers and head teachers. LA & HCS Establish severe weather desk to manage and coordinate winter service activities.
CCG communications heatwave action plan Actions from CCG severe weather plan (Annexe B) and PHE Heatwave plan (Figure 3.1 commissioners and local authority). Activity Level Level 0 Level 1 Level 2 3 Level 4 Specific activity levels associated with heatwave Long Term Planning all year Preparedness Alert and Readiness Action Incident – Emergency Response Messages to service users and public Develop communications strategies to encourage resilience and preparedness. Prepare core messages to be broadcast alongside national, PHE messages aligned to warnings and weather forecasts media messages in alignment with national messages from PHE Issue media messages – especially with ‘hard to reach’ vulnerable groups. Issue warning information and media alerts in alignment with national messages from PHE Media alerts about keeping cool National Emergency Continue actions as per level 3 unless advised to the contrary Communications with Ensure business continuity plans cover the event of a heatwave and how they will be communicated to staff and how it may affect them Communicate alerts to and make sure that they are aware of heatwave plans Implement business continuity Business continuity in place Continue actions as per level 3 unless advised to the contrary Business continuity in place Communications with providers information over the importance of heatwave preparation. Work with partner agencies, providers and businesses to coordinate heatwave plans, ensuring vulnerable and Remind providers to: provide cool areas and monitor indoor temperatures to reduce the risk of heat-related Ensure that key providers and partners have taken appropriate action including: conducting risk assessments. Continue actions as per level 3 unless advised to the contrary
CCG communications heatwave action plan Actions taken from CCG severe weather plan (Annexe B) and PHE Heatwave plan (Figure 3.1 commissioners and local authority). Activity Level 0 1 Level 2 Level 3 4 Specific activity levels associated with heatwave Long Term Planning all year Preparedness Alert and Readiness Action Major Incident – Emergency Response Messages to service users and public Develop communications strategies to encourage resilience and preparedness. Prepare core messages to be broadcast alongside national, PHE messages aligned to warnings and weather forecasts Issue media messages in alignment with national messages from PHE Issue media messages – especially with ‘hard to reach’ vulnerable groups. Issue warning information and media alerts in alignment with national messages from PHE alerts about keeping cool National Emergency Continue actions as per 3 unless advised to the contrary Communications with staff Ensure business continuity plans cover the event of a heatwave and how they will be communicated to staff and how it may affect them Communicate alerts to staff and make sure that they are aware of heatwave plans Implement business continuity Business continuity in place Continue actions as per level 3 unless advised to the contrary Business continuity in place Communications with providers Share information over the importance of heatwave preparation. Work with partner agencies, providers and businesses to coordinate heatwave ensuring vulnerable and marginalised groups are appropriately supported Remind providers to: Remind providers to: provide cool areas and monitor indoor temperatures to reduce the risk of heat-related illness and death in the most vulnerable populations Review and prioritise high risk people Ensure that key providers and partners have taken appropriate action including: conducting risk assessments. Continue actions as per level 3 unless advised to the contrary
identify or create cool (able to be maintained below 26 °C) install thermometers where vulnerable individuals spend substantial time Ensure sufficient cold and ice Communications coordination with local agencies and authorities Ensure that a local, programme is in place between partner communications teams Liaise with partners on preparedness arrangements Liaise with partners and communicate public messages – especially to ‘hard to reach’ vulnerable groups Convene Hertfordshire communications teleconference to coordinate joined up communications response. (NHS lead). Continue actions as per level 3 unless advised to the contrary