predictable outputs); environmental governance (as targeted rules and decision-making procedures that will ensure responsible and accountable actions); information management and knowledge (which is its actual creation, access, and use to catalyze a more holistic analysis and strategizing of local actions to meet global environmental objectives); and monitoring and evaluation (which is the strengthening feedback and adaptive systems for planning resiliency and managing the global environment through sustainable national actions). This project demonstrates the matrix approach of cross-cutting capacity development, wherein the targeted set of activities focus on strengthening monitoring and evaluation activities, and yet the four other types of capacities will also be strengthened (though sub-ordinated to monitoring and evaluation) in order to ensure the legitimacy, relevancy, and institutional sustainability of project outcomes. Table 2: Capacity Development Requirements of the Rio Conventions Type of Capacity Convention Requirements FCCC CBD CCD Stakeholder Engagement Capacities of relevant individuals and organizations (resource users, owners, consumers, community and political leaders, private and public sector managers and experts) to engage proactively and constructively with one another to manage a global environmental issue. Article 4 Article 6 Article 10 Article 13 Article 5 Article 9 Article 10 Article 19 Organizational Capacities Capacities of individuals and organizations to plan and develop effective environmental policy and legislation, related strategies, and plans based on informed decision-making processes for global environmental management. Article 4 Article 6 Article 8 Article 9 Article 16 Article 17 Article 4 Article 5 Article 13 Article 17 Article 18 Article 19 Environmental Governance Capacities of individuals and organizations to enact environmental policies or regulatory decisions, as well as plan and execute relevant sustainable global environmental management actions and solutions. Article 4 Article 6 Article 14 Article 19 Article 22 Article 4 Article 5 Article 8 Article 9 Article 10 Information Management and Knowledge Capacities of individuals and organizations to research, acquire, communicate, educate and make use of pertinent information to be able to diagnose and understand global environmental problems and potential solutions. Article 4 Article 5 Article 12 Article 14 Article 17 Article 26 Article 9 Article 10 Article 16 Monitoring and Evaluation Capacities in individuals and organizations to effectively monitor and evaluate project and/or programme achievements against expected results and to provide feedback for learning, adaptive management and suggesting adjustments to the course of action if necessary to conserve and preserve the global environment. Article 4 Article 5 Article 7 Article 8 Article 11 Article 18
Inception Workshop and Report Project Manager UNDP/CO, UNDP GEF International Technical Support/Safeguards Expert Staff time Within first two months of project start up Measurement of Means of Verification of project results. UNDP GEF RTA/Project Manager will oversee the hiring of specific studies and institutions, and delegate responsibilities to relevant team members. None Start, mid and end of project (during evaluation cycle) and annually when required. Measurement of Means of Verification for Project Progress on output and implementation Oversight by Project Manager Project team None Annually prior to ARR/PIR and to the definition of annual work plans ARR/PIR Project manager and team UNDP/CO UNDP RTA None Annually Periodic status/ progress reports Project manager and team None Quarterly Mid-term Evaluation Project manager and team UNDP/CO UNDP RCU External Consultants (i.e., evaluation team) Indicative cost: 15,000 At the mid-point of project implementation. Final Evaluation Project manager and team, UNDP/CO UNDP RCU External Consultants (i.e., evaluation team) Indicative cost: 20,000 At least three months before the end of project implementation Project Terminal Report Project manager and team UNDP/CO local consultant International Technical Support/Safeguards Expert Staff time At least three months before the end of the project Audit UNDP/CO Project manager and team Indicative cost per year: 3,000 Yearly Visits to field sites UNDP/CO UNDP RCU (as appropriate) Government representatives For GEF supported projects, paid from IA fees and operational budget Yearly indicative Excluding project team staff time and UNDP staff and travel expenses US$ 44,000
Summary of project inputs. Additional details are provided in Annex 4. Award ID: TBC Project ID: TBC Award Title: Strengthening capacity for an environmental information management and monitoring system in Tajikistan Business Unit: TJK10 Project Title: Strengthening capacity for an environmental information management and monitoring system in Tajikistan PIMS No: 5198 Implementing Partner (Executing Agency): UNDP GEF Outcome/Atlas Activity Responsible Party/ Implementing Agent Fund ID Donor Name Atlas Budgetary Account Code ATLAS Budget Description Amount Year 1 (USD) Amount Year 2 (USD) Amount Year 3 (USD) Total (USD) Budget Notes COMPONENT 1: Establish Integrated Environmental Information Management System (EMIS) UNDP 62000 GEF 71300 Local Consultants 33,500 24,500 20,500 78,500 1 71200 International consultants 3,500 3,000 3,500 10,000 2 72100 Contractual services: Companies 37,000 38,000 27,000 102,000 3 Sub-total GEF 74,000 65,500 51,000 190,500 04000 UNDP 71300 Local Consultants 11,500 12,000 10,750 34,250 4 72100 Contractual services: Companies 13,500 15,000 12,250 40,750 5 Sub-total UNDP 25,000 27,000 23,000 75,000 Total Outcome 1 99,000 92,500 74,000 265,500 COMPONENT 2: Institutional strengthening for improved monitoring of the global environment UNDP 62000 GEF 71300 Local Consultants 31,500 26,000 22,000 79,500 1 71200 International consultants 3,500 3,000 3,500 10,000 2 72100 Contractual services: Companies 28,500 49,000 37,000 114,500 3 Sub-total GEF 63,500 78,000 62,500 204,000 04000 UNDP 71300 Local Consultants 11,500 12,000 9,750 33,250 4 72100 Contractual services: Companies 10,000 14,000 11,250 35,250 5 Sub-total UNDP 21,500 26,000 21,000 68,500 Total Outcome 2 85,000 104,000 83,500 272,500
texts pertaining to environmental protection Meetings to approve policies, strategies, and sector development plans collected on an ad-hoc manner that is also not standardized across the relevant agencies responsible for implementing the Rio Conventions MEA legislative mainstreaming with at least 20 expert practitioners held by months 11, 20, and 30. Updated texts collected by month 18 and ready for distribution by month 21. Eight meetings held after activity 1.3.2 and held every two months or sooner, to conclude by month 32. Updated texts Output 1.4: Improved operations of an integrated and coordinated EIMDSS Draft roadmap for EIMDSS Stakeholder consultations and validation workshop Concept note for EIMDSS Roadmap Roadmap drafted by month 22. Roadmap peer reviewed by at least 20 national experts EIMDSS Roadmap is rated as high quality. At least 50 representatives from key stakeholder constituencies are consulted on roadmap, with validation workshop held by month 23. EIMDSS Roadmap endorsed by Focal Points by month 26. EIMDSS Roadmap and concept note submitted for approval by responsible committee and Parliament by month 28. Meeting minutes Tracking and progress reports Peer reviewers’ consent forms and notes Draft Roadmap Consultation notes Validation workshop materials and attendance list Official letter of endorsement Concept note Expert peer reviewers follow through with quality reviews Roadmap developed by the project is politically, technically, and financially feasible Outcome 2: Technical and institutional capacities are strengthened to mainstream Rio Conventions into the national development plans Output 2.1: Strengthen institutional mechanisms of the Stakeholder dialogues on best practices and experiences with monitoring and Resources are not utilized best to serve the Rio Convention agenda Annual dialogues held by months 12, 21, and 30 in each of the six key state structures Nine training dialogues, three Meeting minutes Tracking and progress reports Best practices and lessons learned from other countries are appropriately used
EIMDSS measuring global environmental impacts and trends Training and workshops for staff and key stakeholders on monitoring and measuring Key partner agencies have no obligation to report to each other as well as share data and information per year, for technical staff, decision-makers and key stakeholders, at least 10 stakeholder representatives participate. Annual dialogues convened by months 12, 21, and 30. Training materials The right representation from the various government ministries, departments, and agencies participate in project activities Output 2.2: Training to monitor, analyze and plan integrated global environmental and sustainable development policy interventions Targeted training programme for data collection, processing and delivery from Rio Conventions lens Training workshops on environmental evaluation Existing socio-economic and environmental data are managed in a highly disorganized and fragmented manner with little awareness of Rio Convention obligations Training programme is drafted, peer reviewed by at least five independent national experts, and approved by month 13. Training programme rated as high quality. Four national training workshops by month 24 with each having at least 25 participants Meeting minutes Tracking and progress reports Peer reviewer comments Training programme resources Workshop materials Expert peer reviewers follow through with quality reviews Analyses are deemed legitimate, relevant, and valid among all key stakeholder representatives and project champions Output 2.3: Mainstreaming global environmental indicators into select sectoral development plans National workshops on mainstreaming environmental information flow Sets of information needs for Rio Conventions mainstreaming activities Training workshops to mainstream Rio Conventions into sectoral policies, plans, programmes or legislation Lessons learned and Data collected is not done in a standardized manner resulting in difficulties in compiling data for a country-wide report. Limited technical capacity to analyze data and information Four sets of information needs selected from among the four sectoral ministries under implementation at local and/or regional level by month 14 and completed by month 19. Each national activity carries out two training workshops to mainstream Rio Conventions into sectoral policies, plans, programmes or legislation, the first at the beginning of month 14 and the second at the end of month 19. Lessons learned and best practice report completed by Meeting minutes Tracking and progress reports Peer reviewer comments Analysis of needs Official letter of approval Lessons learned report Workshop materials and attendance list Lead agencies will allow their staff to attend all trainings Analyses are deemed legitimate, relevant, and valid among all key stakeholder representatives and project champions
best practice report on targeted regional mainstreaming of Rio Conventions National standards of environmental data and information are identified, as well as regulation necessary for improving coordination and communication at the national level for better reporting system Electronic information-sharing mechanism on identified priority activities in the context of the Rio Convention and EIMDSS month 21 Six workshops with a total of at least 180 government staff and stakeholder representatives having participated in activities by month 32 (not including participation in other project training workshops). Identify at least five different environmental data channels to be established and promoted by month 15 and 21. National standards identified by month 24. Lessons learned report by month 21. At least five (5) different channels of environmental data and information flow through the EIMDSS are agreed upon by month 26. Electronic information-sharing mechanism is identified by the MEA technical committee and approved by the Task Force by month 26. Output 2.4: Pilot implementation of the EIMDSS through a select sectoral plan Selected high value sector development plan for mainstreaming Mainstreaming workshops Technical interpretation of Data and information management to implement environmental priorities is undertaken in through separate programmes and projects Data and information collection is unnecessarily Inter-Ministerial Task Force selects high value sector development plan for piloting by month 10. Pilot mainstreaming project proposal is developed and endorsed by MEA Technical Committee by month 12 and Meeting minutes Tracking and progress reports Implementation plan Stakeholder comments Analyses are deemed legitimate, relevant, and valid among all key stakeholder representatives and project champions Strategy and plan developed by the project
maximizing profits, seeing environmental issues as an added transaction cost that reduces profits information, articles, and relevant links on Rio Convention mainstreaming. Outstanding webpages are translated into English and website is up-to-date by month 24 with revisions based on new information. Number of sustained visits to webpages relevant to Rio Conventions is increased by at least 10% over the baseline by month 24 Facebook page created by month 5 At least 3,000 Facebook likes by month 32 and opportunities, and will actively work to support project objectives Output 3.3: Educational curriculum and material Civil servant environmental awareness module University awareness modules and accompanying lecture material on the global environment Public Service Announcement airings on television and radio that promote compliance with existing environmental legislation Provincial-level government representatives are not familiar with approaches to mainstream Rio Convention into provincial development plans Universities Awareness module for institute of civil servants completed by month 18 and approved by IMTF by month 20. At least one national and one regional level institution are using the awareness module mainstreamed concepts and principles of Rio Conventions by month 22. At least three institutes of civil servants and update professional qualifications have implemented awareness module by month 28. At least 100 civil servants and local teachers have Meeting minutes Tracking and progress reports Participant registration lists Civil servant and university awareness modules and accompanying lecture materials PSA Awareness module will be popular with teachers, students, and their parents Universities will be willing to incorporate module
established Resource mobilization strategy Operational procedures for allocation of resources to finance decentralized resource management data and information month 28. Operational procedures drafted by month 15, piloted by month 20 and approved by month 22. By month 36, independent final evaluation determines national communications are on solid ground to raise and allocate funds Final evaluation
Annex 4: Total GEF Input Budget and Work Plan Award ID: TBD Project ID: TBD Award Title: Strengthening capacity for an environmental information management and monitoring system in Tajikistan Business Unit: TJK10 Project Title: Strengthening capacity for an environmental information management and monitoring system in Tajikistan PIMS No: 5198 Implementing Partner (Executing Agency): UNDP GEF Outcome/Atlas Activity Responsible Party/ Implementing Agent Fund ID Donor Name Atlas Budgetary Account Code ATLAS Budget Description Amount Year 1 (USD) Amount Year 2 (USD) Amount Year 3 (USD) Total (USD) UNDP (USD) COMPONENT 1: Integrated and coordinated Environmental Information Management and Decision Support System UNDP 62000 GEF 71300 National CBD Specialist 6,000 5,000 4,000 15,000 4,000 71300 National CCD Specialist 6,000 5,000 4,000 15,000 4,000 71300 National FCCC Specialist 6,000 5,000 4,000 15,000 4,000 71300 Public Administration Expert (1) 6,000 5,000 4,500 15,500 7,500 71300 Policy/Legal Expert 3,000 2,000 1,500 6,500 3,250 71300 IT and Knowledge Management Expert 5,000 1,500 1,500 8,000 8,000 71300 Environmental Sociologist 1,500 1,000 1,000 3,500 3,500 71200 International Technical Specialist 3,500 3,000 3,500 10,000 0 72100 Contractual services: Rio Convention data analysis software 15,000 15,000 5,000 35,000 12,500 72100 Contractual Services: Meeting services for expert and stakeholder consultation 15,000 15,000 14,000 44,000 20,750 72100 Contractual Services: Venue cost of training workshops and working groups 7,000 8,000 8,000 23,000 7,500 Sub-total GEF 74,000 65,500 51,000 190,500 75,000 Total Outcome 1 74,000 65,500 51,000 190,500 75,000
(1) The Public Administration Expert and Project Manager are the same individual GEF Outcome/Atlas Activity Responsible Party/ Implementing Agent Fund ID Donor Name Atlas Budgetary Account Code ATLAS Budget Description Amount Year 1 (USD) Amount Year 2 (USD) Amount Year 3 (USD) Total (USD) UNDP (USD) COMPONENT 2: Strengthened institutional and technical capacities for knowledge creation UNDP 62000 GEF 71300 National CBD Specialist 6,000 5,000 4,000 15,000 4,000 71300 National CCD Specialist 6,000 5,000 4,000 15,000 4,000 71300 National FCCC Specialist 6,000 5,000 4,000 15,000 4,000 71300 Public Administration Expert (1) 6,000 5,000 4,000 15,000 7,500 71300 Policy/Legal Expert 2,000 2,000 1,500 5,500 2,750 71300 IT and Knowledge Management Expert 4,000 3,500 3,500 11,000 8,000 71300 Environmental Sociologist 1,500 500 1,000 3,000 3,000 71200 International Technical Specialist 3,500 3,000 3,500 10,000 0 72100 Contractual Services: Publication of survey instrument, articles, training materials, brochures 10,000 12,000 10,000 32,000 11,250 72100 Contractual services: Rio Convention data flow system and tracking software 2,500 15,000 5,000 22,500 6,000 72100 Contractual Services: Meeting services for expert and stakeholder consultation 10,000 10,000 10,000 30,000 9,000 72100 Contractual Services: Venue cost of training workshops and working groups 6,000 12,000 12,000 30,000 9,000 Sub-total GEF 63,500 78,000 62,500 204,000 68,500 Total Outcome 2 63,500 78,000 62,500 204,000 68,500 (1) The Public Administration Expert and Project Manager are the same individual GEF Outcome/Atlas Activity Responsible Party/ Implementing Agent Fund ID Donor Name Atlas Budgetary Account Code ATLAS Budget Description Amount Year 1 (USD) Amount Year 2 (USD) Amount Year 3 (USD) Total (USD) UNDP (USD)
COMPONENT 3: Public awareness and environmental education UNDP 62000 GEF 71300 National CBD Specialist 6,000 5,000 4,000 15,000 4,000 71300 National CCD Specialist 6,000 5,000 4,000 15,000 4,000 71300 National FCCC Specialist 6,000 5,000 4,000 15,000 4,000 71300 Public Administration Expert (1) 5,000 5,000 5,000 15,000 7,500 71300 Policy/Legal Expert 1,000 1,000 2,000 4,000 2,000 71300 IT and Knowledge Management Expert 2,000 2,000 1,000 5,000 8,000 71300 Environmental Sociologist 1,500 1,000 1,000 3,500 3,500 71200 International Technical Specialist 3,500 3,000 3,500 10,000 0 72100 Contractual Services: Meeting cost for panel discussions 5,000 5,000 5,000 15,000 1,500 72100 Contractual Services: Website and facebook management and promotion fees 8,000 8,000 8,000 24,000 1,000 72100 Contractual Services: Publication of survey instrument, articles, training materials, brochures 10,000 10,000 10,000 30,000 1,300 72100 Contractual Services: Production of PSA and distribution 0 16,400 5,000 21,400 1,500 72100 Contractual Services: Meeting services for expert and stakeholder consultation 15,000 15,000 15,000 45,000 1,500 72100 Contractual Services: Workshop venue cost for trainings 6,000 12,000 12,000 30,000 1,500 Sub-total GEF 75,000 93,400 79,500 247,900 41,300 Total Outcome 3 75,000 93,400 79,500 247,900 41,300 (1) The Public Administration Expert and Project Manager are the same individual
audiences. However only the Committee on Environmental Protection under the Government have benefited from this to understand the critical state of the environment. mitigation and adaptation to climate change) to extension workers, city officials, decision makers; as well as public administration for global environmental management and sustainable development. partially available and shared among stakeholders but is not covering all focal areas and/or the information management infrastructure to manage and give information access to the public is limited Comprehensive environmental information is available and shared through an adequate information management infrastructure 3 Indicator 6 – Existence of environmental education programmes No environmental education programmes are in place 0 In Tajikistan’s education, the course “Basics of Environmental Sciences” exist but needs to be reinforced. Despite these efforts environmental information and monitoring activities does not fully affect stakeholders and need to be improved. Areas of environmental sciences (hydro ecology, agro ecology, environmental monitoring, etc.) are developed in higher institution. Environmental studies are not taught as a full term course at the University level Improve environmental information and communication to fully affect stakeholders. 3 Environmental education programmes are partially developed and partially delivered 1 1 Environmental education programmes are fully developed but partially delivered 2 Comprehensive environmental education programmes exist and are being delivered 3 Indicator 7 – Extent of the linkage between environmental research/science and policy development No linkage exist between environmental policy development and science/research strategies and programmes 0 Research and academic institutions also play an important role is identifying new and innovative interpretations and policy responses to improve environmental management. Organizations of the scientific community play an important role in environmental information analyses and synthesizes through the conduct of adapted research programs. These organizations also provide training and extension services on a limited scale. They also support state institutions through technical expertise and through performing the applied research necessary in order to keep them abreast of emerging practices and technologies. Research and other academic institutions will play a key role given their comparative advantage in identifying empirically valid best practice data and information needs, including metrics and methodologies 2 Research needs for environmental policy development are identified but are not translated into relevant research strategies and programmes 1 Relevant research strategies and programmes for environmental policy development exist but the research information is not responding fully to the policy research needs 2 2 Relevant research results are available for environmental policy development 3 Indicator 8 – Extent of inclusion/use of traditional knowledge in environmental Traditional knowledge is ignored and not taken into account into relevant participative processes 0 NOT APPLICABLE TO THE
and regulatory frameworks coordination on the implementation of natural resource and environmental policies. Policy interventions often result in overlap, duplication of effort and weak implementation. Natural resource and environmental legislation is extensive but not cohesive and in a number of cases conflicts with other legislation. integrate Rio Conventions provisions. Policy and legislative amendments will be submitted to the Parliament review and approval. Some relevant environmental policies and laws exist but few are implemented and enforced 1 1 Adequate environmental policy and legislation frameworks exist but there are problems in implementing and enforcing them 2 Adequate policy and legislation frameworks are implemented and provide an adequate enabling environment; a compliance and enforcement mechanism is established and functions 3 Indicator 11 – Adequacy of the environmental information available for decision-making The availability of environmental information for decision-making is lacking 0 There are a number of websites the cover the environment, but they are of varying quality and none adequately ensure flow of adequate environmental information management as well as covers principles for Rio Conventions mainstreaming. Develop environmental information portals and frameworks and information articles on Rio conventions for decision makers. 3 Some environmental information exists but it is not sufficient to support environmental processes 1 1 Relevant environmental information is made available to environmental decision-makers but the process to update this information is not functioning properly 2 Political and administrative decision-makers obtain and use updated environmental information to make environmental decisions 3 CR 4: Capacities for management and implementation Indicator 12 – Existence and mobilization of resources The environmental organizations don’t have adequate resources for their programmes and projects and the requirements have not been assessed 0 There are serious difficulties in public institutions to implement projects and programs. These include lack of personnel, technical resources and equipment. Financial resources to enact environmental policies (and the 3 Rio Conventions) are generally available according to adopted National Environmental Protection Concept for 2010-2015. Some environmental organizations may have these resources, but they cannot always provide public institutions with support to perform their work. The project will contribute with comprehensive training modules of civil servants on best practices and innovations for easing a sharing mechanism for environmental information through mainstreaming. Also, a resource management strategy will be formulated to help address financial constraints. 2 The resource requirements are known but are not being addressed 1 The funding sources for these resource requirements are partially identified and the resource requirements are partially addressed 2 2 Adequate resources are mobilized 3
and available for the functioning of the lead environmental organizations Indicator 13 – Availability of required technical skills and technology transfer The necessary required skills and technology are not available and the needs are not identified 0 Consideration of environmental issues in sectoral and regional planning is not systematic and rarely carried out. Some training is provided to government of Tajikistan staff, but none on improving coordination and communication to enhance the environmental information management and integration of Rio Convention provisions into sectoral and regional planning. The project will support an extensive programme of training, information dissemination and advocacy to ensure adherence and involvement of concerned stakeholders in the policy and institutional reforms. 2 The required skills and technologies needs are identified as well as their sources 1 1 The required skills and technologies are obtained but their access depend on foreign sources 2 The required skills and technologies are available and there is a mechanism for updating the required skills and for upgrading the technologies 3 CR 5: Capacities to monitor and evaluate Indicator 14 – Adequacy of the project/programme monitoring process Irregular project monitoring is being done without an adequate monitoring framework detailing what and how to monitor the particular project or programme 0 Regular participative monitoring of results is less conducted because national and local sustainable development committees are not yet operational The project will be directed to set up national and local sustainable development committees which will monitor the implementation of EIMDSS. Also the EIMDSS roadmap will be prepared and implemented. 2 An adequate resourced monitoring framework is in place but project monitoring is irregularly conducted 1 1 Regular participative monitoring of results in being conducted but this information is only partially used by the project/programme implementation team 2 Monitoring information is produced timely and accurately and is used by the implementation team to learn and possibly to change the course of action 3 Indicator 15 – Adequacy of the project/programme monitoring and evaluation process None or ineffective evaluations are being conducted without an adequate evaluation plan; including the necessary resources 0 Adequate evaluation plan and evaluation results are partially used because of insufficient resources For evaluating of adequacy of project/programme monitoring, the progress reports will be prepared periodically. Also independent mid-term and final evaluation reports will be prepared. The project will 2, 3 An adequate evaluation plan is in place but evaluation activities are irregularly conducted 1 1