population along the Project corridor to benefit from year round improved access and mobility through reconstruction of priority damaged roads and bridges in the conflict hit areas. truck, 3-axle truck and passenger buses 50% increase in operating speeds of commercial traffic. Favorable response by trade: customer satisfaction level = 3 (scale High = 4, Low = 1). in trip speeds. Determine if strategy needs to be changed. Intermediate Results One per Component Results Indicators for Each Component Use of Outcome Monitoring Component One: Infrastructure Rebuilding About 10.5 km of the provincial highway S-3B from Sharif Abad (Km 30+424) to Kanju (Km 40+924) constructed and operational Low kms may flag project implementation issues such as non-performing contractor, significant price escalation or changes in exchange rate; lack of strong leadership, and transparent and timely decision making. Component Two: Project Management Satisfactory performance of construction supervision and contract administration activities and environmental and social safeguards activities. Poor performance may indicate lack of professionalism, commitment and/or incapable staff.
Arrangements for results monitoring Target Values Data Collection and Reporting Project Outcome Indicators Baseline YR1 YR2 YR3 Frequency and Reports Data Collection Instruments Responsibility for Data Collection 34%, 26% and 5% decrease in vehicle operating costs of 2-axle truck, truck and passenger buses 50% increase in operating speeds of commercial traffic Level of customer satisfaction (High = 4.0, Low = 1.0) Rs 23.89, Rs 24.76 and Rs 12.09 20 km/hour - - - - - - - Rs 15.84, Rs 18.33 and Rs 11.47 30 km/hour 3.0 Completion Report (ICR) Traffic Count and Travel Time Surveys, Customer Satisfaction Survey FHA Results Indicators for Each Component Component 1: About 10.5 km of the provincial highway from Sharif Abad (Km 30+424) to Kanju (Km 40+924) constructed and operational - 3 km 10.5 km - Monthly Construction Supervision Reports; Quarterly Interim Financial Reports (IFRs) Certification of Quantities by the Engineer Construction Supervision Consultant; FHA Component 2: Project Management - Consultant services procured Satisfactory performance of construction supervision and contract administration and environmental and social safeguards activities. - Consultants Inception and Progress Reports, Mid-Term Report and ICR Reports Consultants; FHA
Annex 5: Financial Management and Disbursement Arrangements : Khyber-Pakhtunkhwa Emergency Roads Recovery Project Inherent Risk The inherent risk is “High”. Country level risk is “Substantial to Moderate”. Keeping in view the FHA’s not having any past experience of implementing the Bank projects and has implementation experience of only one foreign (ADB) funded project closed in 2006, added by security situation which restrict travel to field, the inherent risk for the Project is “High”. Control Risk The control risk is assessed as “High”, but when a dedicated Accountant is hired from the market, accounting procedures in place are tested and regular Internal Audit is conducted, the control risk is expected to come down to at least “Substantial”. Residual Risk The residual risk rating of the Project is considered “High”. Risk Analysis Risk Initial FM Risk Risk Mitigation FM Risk After Mitigation Inherent Risk Country Level Substantial Adhering to the financial management policies and procedures. Moderate Control Risk Staffing High Addition of a dedicated Accountant to the FM team of FHA Substantial Budgeting Substantial Realistic and timely preparation, approval and monitoring of budget Moderate Accounting High Following the accounting procedures and maintenance of books of accounts. Substantial Internal Controls High Segregation of duties amongst accounting staff, regular internal audit Substantial Funds Flow Substantial Timely and realistic preparation of cash forecast Moderate Financial Reporting High Recruitment/training of FM staff ensuring timely and accurate preparation of financial reports Substantial Auditing Substantial Timely drafting of the financial statements by FHA and getting account audited Moderate Detection Risk High Restricted and limited movement in the projects areas to review activities shall be mitigated by regular interaction with FHA and desk reviews. Substantial Residual Risk High Substantial
Contract Estimated Cost (US$) Method PQ Domestic Review by Bank (Prior / Post) Date 1 Civil works US $ 6 m NCB no No prior May 16, 2011 Consulting Services. (a) List of Consulting Assignments with short-list of international firms. 1 2 3 4 5 6 7 Ref. No. Description of Assignment Estimated Cost Selection Method Review by Bank (Prior / Post) Expected Proposals Submission Date Comments 1. Supervision Consultancy US $ 0.3 m QCBS prior April 15,2011 2. Environmental monitoring US $ 0.03 m CQS/SSS Post/prior Aug 2011
Other Progress on Project Management component As and when appropriate C&WD website Project Director (ERRP) Project performance indicators, targets and actual figures Annually C&WD website Project Director (ERRP) User satisfaction surveys results End-of-project C&WD website Project Director (ERRP)
1: Type of Subproject Category A Projects/Subprojects Full EA Required Category B Projects/Subprojects ESMP Required Smaller Projects/Subprojects Environmental Screening Required Infrastructure (such as water supply, sanitation, solid waste management, access roads, drainage, and street lighting) Cost: Rs 25 million or above Cost: less than Rs 25 million, but more than 1 million Cost: up to 1 million Roads Cost: Rs. 50 million or above Cost: less than Rs 50 million, but more than 2 million Cost: up to 2 million Schools and health care facilities Cost: Rs. 50 million or above Cost: less than Rs 50 million, but more than 2 million Cost: up to 2 million Note: These criteria may need to be customized for individual projects under MDTF and approval obtained from the Bank. Project-specific Environmental Assessment The civil works under the proposed ERRP may potentially cause negative environmental impacts, such as soil erosion, water and soil contamination, air quality deterioration, damage to natural vegetation wild and aquatic life, and safety hazards for workers and surrounding population. In order to address these potential impacts and in accordance with ESSAF requirements described earlier, the GoKP has conducted a project-specific Environmental Assessment (EA) and has prepared a Environmental Management Plan (EMP), which are being reviewed by the Bank. The key elements of the EA/EMP are listed below: Potential impacts of the project activities on soils, air, water, natural vegetation, wildlife, and people, traffic management and disposal of construction waste and debris into the river Mitigation measures to address the above impacts Institutional arrangements for the environmental management of the project. These include appointment of Deputy Director (Environment) and Assistant Director (Resettlement) within the project’s implementation agency (i.e., FHA). Monitoring mechanism to ensure the implementation of the mitigation measures during the implementation of the Project. Reporting and documentation protocol for environmental and social management. Environmental training and capacity building requirements. Following the requirements of ESSAF, a Social Assessment (SA)/Resettlement Plan (RP) is being undertaken. A screening study conducted by FHA has revealed that a total of 498 persons will be directly affected and about 4,900 persons shall be indirectly affected by the Project. Major potential adverse
Annex 11: Documents in Project Files : Khyber-Pakhtunkhwa Emergency Roads Recovery Project PC-I containing project description, cost estimates, traffic and economic analyses, pavement design. Invitation for Bids. Request for Proposal Document: Contract Administration and Construction Supervision Consultant Services Bidding Document for Civil Works. TOR for 3rd Party Validation TOR for independent monitoring of environmental parameters. Environmental Assessment (EA) Social Assessment (SA)