ITS RFP Response Checklist RFP Response Checklist: These items should be included in your response to RFP No. . _____ One clearly marked original response, identical copies, and an electronic copy of the complete proposal. Label the front and spine of the three-ring loose-leaf binder with the Vendor name and RFP number. Include the items listed below inside the binder. Please DO NOT include a copy of the RFP in the binder. _____ Submission Cover Sheet, signed and dated. (Section I) _____ Proposal Bond, if applicable (Section I) _____ Proposal Exception Summary, if applicable (Section V) _____ Vendor response to RFP Questionnaire (Section VI) _____ Point-by-point response to Technical Specifications (Section VII) _____ Vendor response to Cost Information Submission (Section VIII) _____ _____ References (Section IX) Initial project plan
SECTION IV LEGAL AND CONTRACTUAL INFORMATION The objective of the Legal and Contractual Information section is to provide Vendors with information required to complete a contract or agreement with ITS successfully. Acknowledgment Precludes Later Exception By signing the Submission Cover Sheet, the Vendor is contractually obligated to comply with all items in this RFP, including the Standard Contract in Attachment A if included herein, except those specifically listed as exceptions on the Proposal Exception Summary Form. If no Proposal Exception Summary Form is included, the Vendor is indicating that he takes no exceptions. Vendors who respond to this RFP by signing the Submission Cover Sheet may not later take exception to any item in the RFP during contract negotiations. This acknowledgement also contractually obligates any and all subcontractors that may be proposed. No exceptions by subcontractors or separate terms and conditions will be entertained after the fact. Failure to Respond as Prescribed Failure to respond as described in Section II: Proposal Submission Requirements to any item in the sections and attachments of this RFP, including the Standard Contract attached as Attachment A, if applicable, shall contractually obligate the Vendor to comply with that item. Contract Documents ITS will be responsible for all document creation and editorial control over all contractual documentation related to each procurement project. The following documents will normally be included in all contracts between ITS and the Vendor: The Proposal Exception Summary Form as accepted by ITS; Contracts which have been signed by the Vendor and ITS; ITS’ Request for Proposal, including all addenda; Official written correspondence from ITS to the Vendor; Official written correspondence from the Vendor to ITS when clarifying the Vendor’s proposal; and The Vendor’s proposal response to the ITS RFP. Order of Precedence When a conflict arises regarding contract intent due to conflicting statements in documents included in the contract, the order of precedence of each document is as listed above unless modification of order is negotiated and agreed upon by both ITS and the winning Vendor.
Deliverable Item Number/Other Deliverable Deliverable Due Date Estimated Hours to Complete Deliverable Cost Less 20% Retainage Payment Table 3 – Other Cost Item Description Quantity/Frequency Cost Extended Total Table 4 – Change Order Rates Item Description Base Rate Fully-Loaded Rate