Categories of Members The Members of the Association consist of: Life Members; and Affiliate Members; and Individual Members. Admission of Members Subject to clause 5.7, a candidate for membership must apply to the Board in writing. The application must: be in a form approved by the Board; contain full particulars of the name and address and contact details of the applicant; identify the category of membership for which the applicant is applying; and contain any other information prescribed by Regulation for an application for membership in that category. Discretion to accept or reject application The Directors may accept or reject an application whether the applicant has complied with the requirements in clause 5.3 or not. The Directors are not required, nor can they be compelled to provide, any reason for rejection. Membership begins on the later to occur of: acceptance of the application by the Directors; or payment of any fees payable by the new Member. Life Members Life Membership is the highest honour that can be bestowed by the Association for longstanding and valued service to the Association or to the Sport in the Northern Territory. Any Member may recommend a person for Life Membership by notice in writing to the Board. A recommendation made under this clause must include a written report outlining the history of services of the nominee. A person may be appointed a Life Member only by Special Resolution put to an Annual General Meeting by the Board. A Life Member has the right to receive notice of General Meetings and to be present and to debate but not to vote at General Meetings. A Life Member cannot be required to pay fees or subscriptions (other than fees that are required to be paid by a Participant in his or her capacity as a Participant).
Except as provided in clause 23.3(c), it is not necessary to give any notice of an adjournment or the business to be transacted at any adjourned meeting. Voting Procedure At any meeting a resolution put to the vote of the meeting will be decided on a show of hands unless a poll is (before or on the declaration of the result of the show of hands) demanded by: the chairperson; or a simple majority of Affiliate Members present at the meeting. Recording of Determinations A declaration by the chairperson that a resolution has on a show of hands been carried or carried unanimously or by a particular majority or lost and an entry to that effect in the book containing the minutes of the proceedings of the Association is conclusive evidence of the fact without proof of the number of the votes recorded in favour of or against the resolution. VOTING AT GENERAL MEETINGS Members entitled to vote Each Affiliate Member is entitled to one (1) vote at General Meetings. Chairperson may not exercise casting vote The chair of a General Meeting does not have a casting vote. DISPUTE RESOLUTION PROCEDURE The dispute resolution procedure set out in this clause applies to disputes between a Member and: another Member; or the Association. The parties to the dispute must meet and discuss the matter in dispute, and, if possible, resolve the dispute within fourteen (14) days after the dispute comes to the attention of all parties. If the parties are unable to resolve the dispute at the meeting or if a party fails to attend that meeting, then the parties must, within ten (10) days after the scheduled meeting, refer the dispute to the Community Justice Centre for resolution. The Board may prescribe additional grievance procedures in Regulations consistent with this clause 25. In this clause ‘Member’ includes any former Member who was a Member not more than six months before the dispute occurred. FUNDS, ACCOUNTS, AUDITS AND MINUTES The Association must open an account with a financial institution from which all expenditure of the Association is made and into which all of the Association’s revenue is deposited.