ALL WALES POLICE PENSION BOARD 27th September 2016 @ 11:00hrs, MRC, Llandrindod Wells Attendance / Apologies: Attendance Board members or deputies Mr Geoff Petty – Commissioner’s Treasurer– South Wales Police - (Chair) Mr Phil Addicot – NARPO representative – Dyfed Powys Police Supt Tony Brown – Superintendents’ Association Mr Eric Evans – NARPO representative – North Wales Police Mrs Sandra Evans – NARPO representative – Gwent Police Mr Alan Greaves – NARPO representative – South Wales Police Mr Edwin Harries – Director of Finance – Dyfed Powys Police Mr Hywel Morgan – Deputy - Director of Finance & Administration – Gwent Police Insp Steve Trigg – Police Federation PC Claire Biddlecombe – Police Federation Board advisors Mr Tony Williams – Pensions Adviser – Dyfed Powys Police Minute taker Ms Sarah Griffiths Apologies Mr Mark Milton – Director of Support Services – South Wales Police Mr Umar Hussain – Chief Finance Officer – South Wales Police Mr Nigel Stephens – Director of Finance & Administration – Gwent Police Mr Huw Trainor – Payroll Manager – North Wales Police Previous Action Table Action Details: Owner: Due date: Action Status: 1 Raise Indemnity Insurance with insurance providers for clarity on whether it is needed for the Board. Mr Petty Next meeting Ongoing 2 Pursue the ESA issue further by writing a letter of discontent from the All-Wales Pension Board to the Scheme Advisory Board. Mr Petty 2016 Ongoing – Home Office clarity still awaited.
3 Director/s of Finance to update the Board on numbers and the various types of retirements at a future meeting (also, to be added to the Training Matrix). of Finance Next meeting Ongoing – item included on training matrix and an agenda item for Dec meeting 4 Enquire with Eversheds, Capita/Mouchel and internal staff from the four forces if they are willing to provide training at future Boards to cover each subject area within the training matrix. Mr Petty Next meeting Complete 5 Provide the final annual report to the Welsh Scheme Managers at the All Wales Policing Group and feedback. Mr Petty AWPG October 2016 Ongoing 6 Consider inviting Eversheds to a future Board meeting to train on requirements within the ‘Code of Practice’. Mr Petty Next meeting Ongoing 7 Include ‘12 month self-assessment of Board performance’ on the next meeting agenda. Mr Petty Next meeting Ongoing 8 Raise self-assessment training as a national requirement with James Hurley. Mr Petty SAB October Ongoing 9 Reaffirm the membership of the Police Federation. Mr Petty Next meeting Complete 10 Seek clarity at the July SAB regarding indemnity insurance for Board members. Mr Petty July SAB Complete 11 Update members at the September Board meeting on the Welsh pensions liability. Mr Harries Next meeting Complete 12 With Gwent, meet Capita to mitigate issues and discrepancies within the performance reports. Mr G Williams Next meeting Ongoing
2 Pursue the ESA issue further by writing a letter of discontent from the All-Wales Pension Board to the Scheme Advisory Board. Mr Petty December 2016 Ongoing – Home Office have produced draft regulations 3 Director/s of Finance to update the Board on numbers and the various types of retirements at a future meeting (also, to be added to the Training Matrix). Director/s of Finance Next meeting Ongoing – item included on training matrix and an agenda item for Dec meeting 4 Provide the final annual report to the Welsh Scheme Managers at the All Wales Policing Group and feedback. Mr Petty AWPG October 2016 Ongoing 5 Consider inviting Eversheds to a future Board meeting to train on requirements within the ‘Code of Practice’. Mr Petty Next meeting Ongoing 6 Include ‘12 month self-assessment of Board performance’ on the next meeting agenda. Mr Petty Next meeting Ongoing 7 Raise self-assessment training as a national requirement with James Hurley. Mr Petty SAB October Ongoing 8 With Gwent, meet Capita to mitigate issues and discrepancies within the performance reports. Mr G Williams Next meeting Ongoing 9 Enquire with the LGA regarding their pension’s communication strategy. Mr T Williams Next meeting Ongoing 10 Provide a report to Mr Petty regarding the new Milne vs GD challenge at South Wales. Mr G Williams Next meeting Ongoing 11 Forces to provide opt out detail (%) for overall workforce and new starters. Finance Directors Next meeting New 12 Forces to provide numbers of deferred voluntary exits. Finance Directors Next meeting New 13 Write to Finance Directors to establish the monitoring systems in place to ensure administrators compliance to service level standards. Mr Petty Next meeting New
14 Write to the Home Office for clarity on timescales and funding arrangements for the commutation payments. Mr Petty Next meeting New 15 Write to Finance Directors to ensure details of the All Wales Police Pensions Board are accessible online for external interested parties and to ensure legal compliance. Mr Petty Next meeting New 16 Request a revised proposal from Eversheds capturing training on practical experiences. Mr Petty Next meeting New