Acceptance Testing, Installation, and Warranty/Maintenance Vendor Requirements, Project Management, System Setup and Accessibility 10 Total Non-Cost Points 65 Cost 32 Change Order 3 Total Base Points 100 Value Add 5 Maximum Possible Points 105 The evaluation will be conducted in four stages as follows: Stage 1 – Selection of Responsive/Valid Proposals – Each proposal will be reviewed to determine if it is sufficiently responsive to the RFP requirements to permit a complete evaluation. A responsive proposal must comply with the instructions stated in this RFP with regard to content, organization/format, Vendor experience, number of copies, bond requirement, timely delivery, and must be responsive to all mandatory requirements. No evaluation points will be awarded in this stage. Failure to submit a complete proposal may result in rejection of the proposal. Stage 2 – Non-cost Evaluation (all requirements excluding cost) Non-cost categories and possible point values are as follows: Non-Cost Categories Possible Points Functional Requirements (from Spreadsheet in Appendix B) 45 State Infrastructure and Network Requirements, Acceptance Testing, Installation, and Warranty/Maintenance 10 Vendor Requirements, Project Management, System Setup and Accessibility 10 Maximum Possible Points 65 Proposals meeting fewer than 80% of the requirements in the non-cost categories may be eliminated from further consideration.
14.2 The system must have the ability to prepopulate Section O of the MDS with therapy information. 14.3 The system must allow users with the appropriate permissions to enter therapy minutes. The system must be able to convert entered therapy minutes into therapy units. 14.4 The system must be able to use therapy data to automatically calculate RUG scores for patients. The system must be able to track RUG scores for Medicare patients. 14.5 The system must allow users to select ARD for patients and plan/track therapy for the unit based on those dates. 14.6 The system must be able to track Therapist/Therapy productivity. 14.7 The system must be able to provide therapy look back functionality on a patient basis based on the look back date, look back period, and ARD. 14.8 The system must track the therapy cap on a patient level and alert designated users when patients have reached their maximum allotted therapy reimbursement, and send code modifier alerts to notify users when code modifiers are used and/or need to be submitted with therapy claims. 14.9 The system must be able to generate patient appointments based on type of therapy needed, therapist’s schedules, and patient activities/appointments.
25.15 The system must have pre-billing and advanced billing capabilities. 25.16 The system must be able to bill physicians using CMS 1500. 25.17 The system must allow users the ability to place notations in patient billing files and produce notes on patient bills, generate automatic statements, and generate collection letters for accounts that are past due. 25.18 The system must allow billing personnel to submit 3rd party billing on Uniform Bill form for institutional healthcare providers (UB04), CMS1500, and VA 10-5588 forms. 25.19 The system must have the ability to calculate third (3rd) party contractual allowances, i.e., how much an insurer or other third party pays for services provided to a patient. 25.20 The system must be able to bill residents by line item and by item number. 25.21 The system must be able to separate residents that qualify for VA per diem from those that do not for billing purposes. 25.22 The system must have reimbursement tables that can be modified and/or validated electronically. 25.23 The system must allow designated users to populate Mississippi Medicaid levels of care and Medicare levels of care with current reimbursement amounts and allow this
32.6 The Vendor must provide information to VAB on any product software patches, updates, service releases, and upgrades no later than the time at which such changes are implemented. The Vendor must also add VAB to the distribution list for user/industry newsletters. 32.7 Vendor must provide the VAB with Vendor tested upgrades, updates, and patches to the software as they are made generally available. 32.8 The Vendor must include system software updates as a part of the maintenance cost of the software. 32.9 System functionality must be updated in a timely manner to ensure ongoing compliance with Federal and State regulations and standards including CMS as a part of the software maintenance agreement. 32.10 The Vendor must be able to provide initial and ongoing training to system users in both onsite instructor led training and web based training. 32.11 The Vendor must provide both hard and softcopy System/User Manuals for system administrators and users. Users must have the ability to access the System/User Manuals from within the application. 33 System Administration/ Security 33.1 The system must allow an administrator to easily create and edit users’ profiles.