SEPTEMBER 2014 September 2nd: Classes begin; first day drops due first day of class. September 18th: Departments submit proposed Summer 2015 classes to Dana Luzaich or Ryan Matara (all forms –campus, DL, CEE) September 19th: Each department will have identified overlapping final exam periods for its offerings and made decisions about how to offer students non-conflicting examination periods. FYI: The likely times to overlap are the M-W-F 3 and 4 p.m. or T-Th 2:30-3:45 p.m. They overlap with the three hour courses beginning at 4 or 5 p.m. on September 22-24th: Summer schedule reviewed by Dean and Provost and notice sent back to chairs. September 15th Letter goes out from Dean to each concerned faculty person regarding promotion, retention, tenure, performance evaluation and post-tenure review status for the year. Orientation meetings set for: September Tenure Eligible Persons September Promotion Eligible: Assistant to Associate Persons September Promotion Eligible: Associate to Full Persons September Post Tenure Review Eligible Persons Late September: Orientation meeting(s) set for using electronic portfolio submission in 2014-2015: Required for all persons in retention status (Years 1-5) Others voluntarily do so as well if they wish (tenure, post tenure review, promotion, annual review). September 1st: First Year Seminar Assessment Reports due to Associate Dean Suzanne Griffith. September 2nd: Each affected program begins its Under Review Self-Study Work. September 15th Departmental annual reports, following template, due to Dean in Word format. Will include 2013-2014 Assessment Reports 2014-2015 Assessment Plans. September 19th: Departmental journal orders due to JDH Library acquisitions. September 30th: Each department submits a spreadsheet that lists all the pages on their website, selecting one of four things to do with each of them: Migrate as is Migrate – but needs editing Archive – do not migrate Error –error message on the page OCTOBER 2014 October 15th: Class schedule for J-term 2015, spring 2015, and summer 2015 goes live on October 21st: Mid Term Grades due. October 1st: Chairs will notify all departmental faculty in writing of all retention, tenure, review and annual performance review dates. October 1st to November 30th: Meetings with Dean scheduled with departments regarding chair elections. This year those departments are: DBE, COMM ARTS, HBJD, MUSIC, and WLS
NOVEMBER 2014 November 3rd: Spring 2015 registration period begins. Monday, November 3rd: Chairs notify faculty of promotion review dates. November 10th: 3rd, 4th, and 5th year academic staff performance reviews due to HR. November 21st: 2nd year faculty retention recommendation materials (electronic) and department letters (paper) due to Dean. November 26th: Departmental requests for temporary replacements, adjunct, and overload staff for 2015-2016 due electronically to the Dean. November 26th: Departmental orders for books and AV materials due to library acquisitions. DECEMBER 2014 December 12th: Submit change of grade forms for I and IP grades prior to this, the last day of regular classes. December 13th: Commencement December 15th - December 19th Final examinations begin; 19th last day of the semester. Have ADAs cancel Fall classes with zero enrollments, so they are not on PeopleSoft as classes that ran. Cancel upper division courses with <10 enrollment. December 26th: Final Grades due. (7 days past end of term) December 5th: Faculty promotion materials and departmental recommendation letters due to Dean. December 16th: Second year faculty retention decision notification to faculty from Dean in writing December 15th Retention notification to 3rd, 4th, 5th year academic staff from HR. December 15th : List of department members eligible and willing to serve as Chair due to Dean (only affected departments –see above). December 19th Decisions about temporary replacement and other adjunct overload staffing for 2015-2016 made by Provost; department chairs notified in writing by Dean.