Communications A wide range of rapidly developing communications technologies has the potential to enhance learning. The following table shows how the school currently considers the benefit of using these technologies for education outweighs their risks / disadvantages: & other adults Pupils Communication Technologies Allowed Allowed at certain Allowed for selected Not allowed Allowed Allowed at certain Allowed with staff permission Not allowed Mobile phones may be brought to √ x Use of mobile phones in lessons √ √ x Use of mobile phones in social time √ x Taking photos on mobile phones / cameras √ x Use of other mobile devices eg tablets, gaming devices √ √ Use of personal email addresses in school, or on school network √√ √ x Use of school email for personal emails √ x x Use of messaging apps √ x Use of social media √ x Use of blogs √ √ When communication technologies the school considers the following as good practice: • The official school email service may be regarded as safe and secure and is monitored. Users should be aware that email communications are monitored. Staff and pupils should therefore use only the school email service to communicate with others when in school, or on school systems (eg by remote access). • Users must immediately report, to the nominated person – in accordance with the school policy, the receipt of any communication that makes them feel uncomfortable, is offensive, discriminatory, threatening or bullying in nature and must not respond to any such communication. • Any digital communication between staff and pupils or parents / carers (email, chat, VLE etc) must be professional in tone and content. These communications may only take place on official (monitored) school systems. Personal email addresses, text messaging or social media must not be used for these communications. • Whole class / group email addresses may be used at KS1, while pupils at KS2 and above will be provided with individual school email addresses for educational use.
Pupils Incidents: to class teacher / tutor Refer to Head of Department / Head of Year / other Refer to Headteacher / Principal to Police Refer to technical support staff for action re filtering / security etc Inform parents / carers Removal of network / internet access rights Warning Further sanction eg detention / exclusion Deliberately accessing or trying to access material that could be considered illegal (see list in earlier section on unsuitable / inappropriate activities). X X X Unauthorised use of non-educational sites during lessons √ √ Unauthorised use of mobile phone / digital camera / other mobile device √ √ Unauthorised use of social media / messaging apps / personal email √ √ Unauthorised downloading or uploading of files √ √ Allowing others to access school network by sharing username and passwords √ √ √ Attempting to access or accessing the school network, using another student’s / pupil’s account √ √ √ Attempting to access or accessing the school network, using the account of a member of staff √ √ √ Corrupting or destroying the data of other users √ √ √ Sending an text or message that is regarded as offensive, harassment or of a bullying nature √ √ √ Continued infringements of the above, following previous warnings or sanctions √ √ √ Actions could bring the school into disrepute or breach the integrity of the ethos of the school √ √ √ Using proxy sites or other means to subvert the school’s filtering system √ √ √ Accidentally accessing offensive or pornographic material and failing to report the incident √ √ Deliberately accessing or trying to access offensive or pornographic material √ Receipt or transmission of material that infringes the copyright of another person or infringes the Data Protection Act √ √ Actions / Sanctions
Staff Incidents: Refer to line managerr to Headteacher Principal Refer to Local Authority / HR Refer to Police Refer to Technical Support Staff for action re filtering etc Warning Suspension Disciplinary action Deliberately accessing or trying to access material that could be considered illegal (see list in earlier section on unsuitable / inappropriate activities). X X X Inappropriate personal use of the internet / social media / personal email √ √ Unauthorised downloading or uploading of files √ √ Allowing others to access school network by sharing username and passwords or attempting to access or accessing the school network, using another person’s account √ Careless use of personal data eg holding or transferring data in an insecure manner √ Deliberate actions to breach data protection or network security rules √ Corrupting or destroying the data of other users or causing deliberate damage to hardware or software √ Sending an email, text or message that is regarded as offensive, harassment or of a bullying nature √ √ Using personal email / social networking / instant messaging / text messaging to carrying out digital communications with pupils √ √ Actions which could compromise the staff member’s professional standing √ √ Actions could bring the school into disrepute or breach the integrity of the ethos of the school √ √ Using proxy sites or other means to subvert the school’s filtering system √ √ Accidentally accessing offensive or pornographic material and failing to report the incident √ √ Deliberately accessing or trying to access offensive or pornographic material √ √ √ Breaching copyright or licensing regulations √ √ Continued infringements of the above, following previous warnings or sanctions √ √
Reporting Log Reporting Log .............................................................. Signature Incident Reported by Action By whom? What? Incident Time Date
Training Needs Audit Training Needs Audit Log Group .............................................................. Date ................................ Review date Cost To be met by: Identified training need Relevant training in last 12 months Position Name