Account 51104 Classroom Books Budget Acct. 80120 Supplies and Materials Category Codes Record the cost of assessment resources and critical thinking resource materials including classroom activity e.g., reading, vocabulary, mathematics – algebra, geometry, calculus; economics, government, history; biology, genetics. Account Other Classroom Supplies Budget Acct. Supplies and Materials Category Record the cost of classroom instruction related materials and supplies that are not included in General Ledger accounts: 51101 Laboratory Supplies; and 51104 Classroom Books and that are used exclusively for instructional and training purposes. Record the cost of Human body, Artists or body part or organ models using Category code 6010410100. Record the cost of supplies and materials for disabled students using Category Code 4221000000, Aids for ADA compliance
Reuters, WestLaw, etc., using Category Code 5511500000 Electronic publications Record the cost of bookbinding using Category code 8212190000, Bookbinding. Record the cost of microfiche / microfilm to Category Code 8213150300. Travel and Entertainment -- Local Travel (PSC Travel) Accts. 52001 – 52003 Account 52001 Local Travel – PSC Auto Rental Budget Acct. Travel Record rental car and parking and toll fees incurred and charged to a T Card / Net Card while in local travel status by PSC employees. Account 52002—Local Travel – PSC Ground Transportation Budget Acct. 80121 Travel Record transportation expenses: train, bus, subway, taxicab (including gratuities), and limousine / car service incurred and charged to a T Card / Net Card by PSC employees. Account 52003—Local Travel – PSC Meals Budget Acct. Travel Record per-diem meal expense incurred and charged to a T Card / Net Card by PSC employees. Travel and Entertainment -- Local Travel (Non-PSC Travel) Accts. 52051 - 52053 Account 52051 Local Travel – Non-PSC Auto Rental Budget Acct. 80121 Travel Record rental car and parking and toll fees incurred and charged to a T Card / Net Card by non-PSC employees.
Record Membership fees incurred by the College as a “specific entity” (e.g., National Association of College and University Business Officers –NACUBO, and EAB (formerly the Education Advisory Board) using Category Code 9999000300, Memberships. Account 52576 Individual Professional Membership Fees Budget Acct. Contractual Services Category Codes Record dues and fees related to individual CUNY employee membership in professional organizations related to their specific employment expertise, e.g. legal, CPA, nursing and professional engineering. Insurance and Taxes Account 52601, 52602, 52606, 52607, 52608, - 52612 Acct. 52601– Insurance Athletic Budget Acct. 80122 Contractual Services Category Codes Record premiums paid for a sports accident insurance policy (i.e. covers emergency medical Insurance for accidental injuries to student athletes participating in school sports team activities) issued to the college. Account 52602 Insurance - Auto Budget Acct. 80122 Contractual Services Category Record premiums for all insurance on vehicles owned or leased for road use by CUNY for its employees.
Category Codes Account Services, Other Budget Acct. Contractual Services Category Codes Record the costs for external professionals or vendor services not provided for by any other object code. Account 52818 Services, Interpreter Budget Acct. 80122 Contractual Services Category Codes Record the costs of professional interpreters and translators (including hearing impaired interpreters). Account 52819 Services, Search Budget Acct. 80122 Contractual Services Category Codes Record the search for temporary, clerical and administrative services personnel.
Bank, Investment Management and Credit Card Fees Acct. 53004 Account 53001 Bank , Investment Management, and Credit Card Fees Budget Acct. Contractual Services Category Codes Record the cost of bank services fees for checks, ACH, wire transactions, transactions, debit blocks, insufficient funds / uncollected funds service charges, including late fees to Category Code 9315151000. Record the cost of investment management fees incurred to Category Code 8412000000. Record the cost of credit card transaction fees charged by AMEX, VISA, and MasterCard to Category Code 9315151100. Utilities Accts. 53051 – 53053, 53055, 53056 Account 53051 Fuel Oil Budget Acct. Contractual Services Category Codes Record the cost of fuel oil consumed in heating, and or cooling in buildings owned by CUNY including the cost of transporting the oil. Account 53052 Natural Gas expenses Budget Acct. 80122 Contractual Services Category Record the cost of natural gas consumed in heating and or cooling in buildings by CUNY including the cost of transporting the natural gas.
Parking lot or road maintenance or repairs or services. Account 53105 Maintenance – Heating, Ventilation and Air Conditioning (HVAC) Budget Acct. 80122 Contractual Services Category Record the cost incurred for heating, cooling, plumbing, ventilation and air conditioning services. Account Maintenance –Security System Budget Acct. 80120 Supplies and Materials Category Codes Record the cost to maintain security surveillance and detection systems. Account 53109 Landscaping Budget Acct. Contractual Services Category Codes Record the cost incurred for landscaping materials including sod, fertilizer, shrubs, saplings, bushes, and the cost of landscaping services (grass cutting, pruning, planting).
purchases which will be tagged and inventoried. Record the cost of all computer peripheral devices (accessories) include keyboards, monitors, mice, speakers, scanners, and web cams that cost less than $5,000 Category Code 4321160002 Computer accessories <$5K. Record the cost of a device that consolidates the functionality of a printer, copier, scanner and/or fax into one machine using Category Code 4321211002, Multifunction Printer <$5K. Maintenance and Licenses Accts. 54001 – 54002, 54004 – 54006, 54010, 54250 Account 54001 Maintenance – Office Equipment Budget Acct. Contractual Services Category Codes Record the cost of all maintenance related to office equipment including photocopier (e.g. Konica Minolta, and reprographic. Account 54002 Maintenance – Computer Equipment Budget Acct. 80122 Contractual Services Category Codes Record the cost of computer hardware equipment maintenance.