2.8 Communication Formal communication with the providers occurs through several mediums. A Transition to the Day Services LON rate work was commissioned by the DDS Commissioner to include both private and public staff developed and implemented the recommendations of the Legislative Rate Study. A similar workgroup for the transition to Residential Rates began January 2012 and will culminate in the training of all providers on the recommended CLA/CRS rates in December, 2014. The workgroups offered providers an opportunity to provide suggestions to administrators from the Operations Center on the details of the transition process. These workgroups provided regular updates to the monthly Trades meeting. The DDS Commissioner chairs the Trades Meeting which includes leadership of the three major trades’ organizations and providers they designate. These meetings are now conducted throughout the state on a rotating basis to allow easier access to a wider variety of providers. Informal updates are provided at regional provider forums and other meetings with members of the provider community. There is a new link on the DDS webpage for updates for providers. Additionally, DDS has sponsored several educational forums open to all providers. National experts on waivers and Federal requirements have presented at these events. 2.9 Work Plan Area Action Status Target Transition to Day Service LON Based Rates Review and recommend a structure for day services Level of Need (LON) based rates Transition Workgroup reviewed rates Rates shared November 3, 2011 for Providers more than 8% above or below the rates Develop a transition Plan for the contract service authorizations and the individual budget authorizations. Transition Workgroup developed a 7.5 year transition plan. Day services began the transition on January 1, 2012. Residential Services will begin the transition on January 1, 2015. Develop a methodology to maintain a system with sustainable direct care wage and benefit levels. A Sustainability work group has been researching a method to reach a benchmark that would ensure a sustainable direct care wage. Presented a report to the DDS Commissioner by 2/1/2012. Develop a mechanism an on-going assessment to re-examine rates on a regular basis. Transition Workgroup is developed a process to review the rates. Presented a report to the DDS Commissioner by 2/1/2012. Develop provisions for financial hardship. Transition Workgroup review the issue. Presented a report to the DDS Commissioner by 2/1/2012.
Residential Rate Development Develop need based rates for Community Living Arrangements (CLAs) and revise others Residential Work Group to be established. First meeting was held January 12, 2012 Develop Transition Plan for Providers to Uniform Rate System Residential Work will develop a plan to implement the transition over a 7.5 year process Residential Services will begin the transition on January 1, 2015. Information Technology Implement IP 6 Citrix Application- New software to integrate participant data, develop and track contract authorizations, and generate utilization based payments Implement the first phase of the IP6 application The development has run into delays. Testing has been completed over the last two years. Revisions have been made based on the findings of the testers. A new round of testing is set to begin in December 2014 and implementation on July 1, 2015 Implement Web Based IP6 with enhancements for use with people currently with an individual budget Requirements have been developed. Incorporation of enhancements with existing system. Once the first phase has been completed, the inclusion of the IP6 for use with individual budget will begin. Target date for implementation is 7/1/2016. Develop an integrated information architecture (IA), beginning with a data model as requirements basis for sourcing and implementing a consolidated data store. The logical scope and physical implementation of the data model must be adequate to populating the set of application services required to support timely, effective, and Research and design Basic application. Joint DDS and DSS Planning APD transmittal to CMS has been completed and accepted. Oracle has been selected and the department is working on completing an Enterprise Architecture Plan.
complete service coordination for the department’s consumers. Communication Communicate with providers through meetings and written materials. Ongoing through Trades meeting, regional Leadership Stakeholder work groups. Continue through residential rate implementation in 2022. TEMPLATE FOR PROCUREMENT SCHEDULE Definitions Day Services - The Department of Developmental Services (DDS) offers a range of employment and day service options for eligible individuals who have an intellectual disability. Residential Services - The Department of Developmental Services (DDS) offers a of residential service options for eligible individuals who have an intellectual disability. AGENCY NAME PROCUREMENT SCHEDULE For SFY 2015, 2016, 2017 (a) Program/Service Name (b) Last RFP (SFY, Qtr) (c) $ Amount (Total) (d) Contracts (Number) (e) Next RFP (SFY, Qtr) (f) RFP Cycle (In Years) Program A Residential and Day Services Unknown $667,099,835 141 Waiver Program B Etc. 2.10 Oversight Qualified providers receive quality reviews on an ongoing basis. Each service setting a provider operates is reviewed at least once a year by quality management staff and all individuals served are reviewed by case managers once a year in each service setting (day and residential). All providers have a Continuous Quality Improvement Plan that is monitored by their Regional