continuity and dedication of project resources. Tight control on communication and commitments through good practice level project management and documentation. Programme Manager vfm perception risk due to use of external advisers Financial risk – delegations and budgets are not in place for the proposed project structure beyond Sept 2015. Some budget details can only be developed on a stage by stage basis, including allocations across Opex or Capex. 2015/16 forecast expenditure to be included in papers to Council for 7 October meeting. Team Managers & CFO Open Reputational risk - lack of clarity around land ownership at existing reclamation. No formal discussions yet in place with Iwi. Advice being sought from LINZ re: MAACA processes. Legal advice being secured from BerrySimons on possible ways forward. Peter Wishart and Paul Davies. Open Key issues Issue Mitigation or action Status New Scopes need developed and approved. Project scopes have been agreed by Programme Board. PIDs need drafted and pushed through P2 QA. Programme Manager On-going Patukirikiri, Loaf and Coro Wharf land status MACAA applications to be lodged in conjunction with iwi consultation process. Senior management have recommended proceeding with title applications for land associated with both the Sugarloaf and Coromandel Wharf. Paul Davies, Peter Wishart & Greg Hampton External has been sought and recommended approach implemented. Review and completion of business case Initial business case to be renamed a technical feasibility study. Business cases to be drafted for the 2 live projects as and when potential funding impact on TCDC known. Programme Manager & Angela Jane On-going Formal establishment of the project budget Financial models and budgets are not in Interim budget till Sept 2015 approved by Council. Full year budget to be approved by Council 7 Oct 2015. Team managers, CFO & Programme Manager URGENT CMFA relationship management Final draft MOU is being considered by CMFA Executive 19 Oct. Programme Executive and Programme Manager IF CMFA agree to sign draft then draft to be considered by Council at Oct meeting.
Financial robustness of CMFA and industry. CMFA are currently the “partner” entity with which TCDC are negotiating with / supporting through the consenting process. No analysis has been done on the financial capability of CMFA to sustain the consenting work programme nor on the industry’s ability to sustain an increased usage fee. CCO/Lease/Licence model to roll out to individual licence holders rather than CMFA. No CCO2 in the thereby reducing reliance on CMFA. Assumptions related to industry projections to be tested with Aquaculture NZ and MPI Aquaculture unit. Programme Manager There appears to be limited recent economic impact analysis undertaken to underpin the harbour development investments Commission independent EIA work (either to refresh existing work or undertake new research) at appropriate times. Work with WRC to identify funding for this element of the projects. Programme Executive CEO presented at Oct WRC meeting. Milestones and key deliverables (M/D) Item M/D Baseline Reforecast Actual 1. LINZ title application Title strategy agreed. Draft application created. Consultation with Iwi required. 2. Draft Business Cases and project documents for the two live projects. No resources committed to this work package at this time. 3 Establish CCOs to operationalise sugarloaf development 30/11/2015 Establishing the CCO needs to happen after consultation with Iwi. Resolution to exempt required at Oct Council meeting. 4 MOU with CMFA 30/9/2015 19/10/ 2015 MOU to be considered at CMFA Exec meeting 19 Oct. 5 Project brochure 30/9/2015 Final draft to be available for Council sign off at Oct meeting. 6 out initiation phase and establish new project structure 30/9/2015 closed Resolution to approve new project structures secured from Council Sept 2015. 7 Conclude appropriate consultation to secure mandate for further investment in programme March 2016 Consultation to be undertaken as part of annual plan processes. Project financials JDE # (a) Budget (b) Actual (c ) Accrued (d) Forecast (e) Variance Variance notes 251.20139 $75,000 $32,843 $46,500 $0 ($4,343) Significant legal costs have been incurred in Sept as the MAACA and