Employee Name: Role: Start Date: Institution/ Department Planning Tips: When planning an effective induction: Tailor the induction to the requirements of each individual and to the nature and content of the role Do not schedule a heavy workload for the first week. Arrange for an appropriate person (the new employee’s line manager, mentor or buddy) to check informally and regularly how the new employee is getting on providing opportunities for the new employee to raise any queries or concerns Before Arrival Provide the new employee with the link to the University induction website Institutional/ Departmental Administrator and document arrangements within an induction schedule and send it to the new employee before he/she starts work with the Template Welcome Letter (HR23). Line Manager/ Institutional/ Departmental Administrator Arrangements made for computer access (email, RAVEN log-in), workspace and any equipment requirements Institutional / Departmental Administrator First Day Requirements To be carried out by: First Day Admin and Orientation Met on arrival Introduced to key colleagues (including Head of Institution / line manager, team, department/institution administrator) Introduced to a point of contact or mentor for answering questions Provided with a copy of schedule for induction activities and an overview of Arrangements made for tour of working environment and facilities – workspace, surrounding area, toilets, coffee room, kitchen, post pick up points, notice boards, car and/or cycle parking
Schedule meeting with Head of Institution / line manager/other appropriate colleague to discuss probation arrangements and schedule initial probation meeting Useful Information Log into Employee Self-Service to review/update own personal details and see how payslips are accessed Employee Read policies on Equal Opportunities, Dignity@Work, Children and Vulnerable Adults Safeguarging Policy, Bribery and Corruption Policy Employee Training Requirements Complete the first four sections of Staff Induction Online (Allow 30-45 minutes) Employee Complete the ‘Safeguarding Yourself and Others’ section from the Health and Safety Induction Online 30- 45 minutes) Employee Book a at University central “Welcome to Cambridge” event (Allow ½ day for attendance) Employee First Month Requirements To be carried out by: Meeting Schedule meeting with Head of Institution / line appropriate colleague to discuss development needs and how to meet them. & Useful Information Read Guide or Assistant Staff Handbook (as appropriate) and other information available for key details on terms and conditions, policies, practices, facilities, benefits and trade unions & Employee Training Requirements Complete the remaining four sections of Staff Induction Online (Allow 30–45 minutes) Employee Complete Equal Opportunities and Diversity Essentials online training (Allow 45 minutes – 1 hour) Employee Complete Fire Safety Induction Online (Allow 15 minutes) Employee Complete the remaining sections of the Health and Safety Induction Online (Allow 30 - 45 minutes) Employee
Complete Bribery Act Training Online (Allow 30 minutes) Employee Complete Prevent Module 1 - An Introduction to the Prevent Duty: Online (allow 45 minutes) Dependent on role responsibilities (e.g. managerial/pastoral care, room/event booking) also complete relevant training on the Prevent Duty Employee Complete the Environmental Sustainability Induction (allow 20 mins) Employee Employee Induction Checklist Employee Name: Role: Start Date: Institution/Department On your first day First Day Admin and Orientation Introduced to key colleagues (including Head of Institution, line manager, team, department/institution administrator) Provided with an overview of department/institution structure and the role of key sections and staff Introduced to a point of contact or mentor for answering questions
FOLLOW ON questions Such as ‘Tell me more’, ‘ What happened next?’ encourage staff member to explore further CLOSED questions are useful for verification and can be answered with a simple ‘Yes’ or ‘No’ Leading questions – that tell the person how to answer “You didn’t check that the valve was clear, did you?” Multiple questions – several questions in one breath