1.6 Risk 1 Loss of Federal Grant Funds Description - Federal funds are needed to continue providing support the project Probability: Possible Impact - High Mitigation Strategy: Business Owner is ensuring that the project meets all requirements for Federal Grant funds. DOT – Traffic Safety Bureau is reviewing available grant opportunities on a regular basis. Contingency Plan: The Project Analyst will present options for maintaining the project in its capacity at the time of loss of Risk 2 – Staff Turnover Description - Personnel changes can impact the adoption and maintenance of the proposed systems Probability: Expected Impact - High Mitigation Strategy: Where possible, lead resources and backup resources will be assigned to prevent losing system knowledge and incurring delays in the schedule. Contingency Plan: The timeline and possibly the scope of the project will be adjusted based on the available resources. Risk 3 – Delay in approval of contracts for services Description - The process for formulating and approving an IT services contract is complex and may take longer than expected Probability: Likely Impact - Med Mitigation Strategy: DOT will coordinate efforts for approving an IT services contract with DOT Management and DOIT to ensure procedures are in place to expedite approvals. Contingency Plan: The timeline and possibly the scope of the project will be adjusted based on the available resources. 2.0 2.1 Tom Church Overall Program Responsibility NM DOT Cabinet Secretary Designate Kathryn Bender Program Administration Responsibility NM DOT Deputy Secretary
Tamara P. Haas, P.E. Program Financial Responsibility NM DOT Director, Office of Asset Management Michael Sandoval Program Administration NM DOT Director, Planning and Safety Division Eric Roybal Quality Assurance Management and IT system administration NM DOT Acting Chief Information Officer Anthony Apodaca Project Analyst NM DOT Management Analyst Dave Martinez Co-Project Analyst NM DOT Management Analyst 2.2 2.2.1 – 2.2.2 Steering Committee Member Is chartered to provide governance over the direction and support of the project. Responsibilities include: Attend and participate in meetings Review and accept deliverables Review and provide comment on presented documentation Balance larger picture versus details of the project Review project funding and expenditures Champion the project Contribute to lessons learned Business Owner The person within each of the participating Divisions who is responsible for all operations and management of any and all activities occurring within the division.
Responsibilities include: Maintain overall project direction and implementation Ensure availability Approve expenditure of funds Resolution Empower Project Analyst Project Analyst The persons within each of the participating divisions who must make all decisions related to the operation of the system, staffing assignments. Responsibilities include: Ultimate project success. Diagnose potential problems Participate as “change” agents Develop realistic plans to deal with critical issues and execute changes effectively Decision authority regarding system module set-up Reviews work of Consultant Project Team Support Member Assignments Determine System Administration roles Problem Solving Project Planning Project Budgeting Project Schedule Contract Management Training Communicate with Project Team Support Members, Business Owners and Steering Committee Contribute to lessons learned. Project Team Support Members Staff assigned to the project on an as needed basis. Responsibilities include: Define Business Requirements Module set-up input Functional Testing Scheduling of meetings and Completion of assigned Budget Tracking Purchasing and Processing Data Gathering Data System Administration Provide Resources as needed.
Obtain project funding approval; Communication Plan. Executing Main elements include: Coordinate the resources, team development; Quality Assurance; Select subcontractors; Distribute Information; Work the plan. Actual efforts, Project deliverables completion Controlling Main elements include: Manage team, stakeholders and subcontractors; Measure progress and monitor performance (overall, scope, schedule, costs and quality); Take corrective action if needed; Change request Management; Risk Management; Performance reports and Communications. Performance status reports, Corrective Actions, Measurement Metrics, Plan Change Request, Product Change Request, Risk Management, Issues Management Closing Main elements include: Finalize activities; Administrative close out (gather, distribute, archive information to formalize project completion, acceptance/signoff, evaluation, member, appraisals, lessons learned); Contract close out (completion of the project contract including resolution of open items and final formal acceptance) Deliverable Acceptance, Lessons Learned 4.1.1 Project Charter Certification Form Project Management Plan IV&V Contract & Reports IT Service Contracts
4.2.3 PRJ-DEL-001 Planning Phase: Integration Strategy for developing data transfer from Albuquerque Police Department TraCS System to the Bernalillo County Magistrate Odyssey Case Management System. E-Citation Executive Steering Committee PRJ-DEL-002 Planning Data Mapping Documentation; Network and Security Methodology Strategy Documentation E-Citation Executive Steering Committee PRJ-DEL-003 Planning Phase: User Acceptance Testing Scripts and Documentation E-Citation Executive Steering Committee PRJ-DEL-004 Implementation TraCS configuration (Testing Environment) for Albuquerque Police Department Business Requirements E-Citation Executive Steering Committee PRJ-DEL-005 Implementation Phase: Installation, configuration and testing of Albuquerque Police Department and Bernalillo County Magistrate Court network and security computing infrastructure. E-Citation Executive Steering Committee PRJ-DEL-006 Implementation Phase: User Acceptance Testing by Albuquerque Police Department and Bernalillo County Magistrate Court E-Citation Executive Steering Committee PRJ-DEL-007 Implementation Phase: IT Operational Training Albuquerque Police Department and Bernalillo County Magistrate Court E-Citation Executive Steering Committee PRJ-DEL-008 Implementation Phase: Transition to Production E-Citation Executive Steering Committee 4.2.4 The E-Citation Project Executive Steering Committee meets regularly to review and approve project deliverables. “Documentation shall be provided in Microsoft Word Format. DOT will have 15 days to review and accept documentation.”
5.0 5.1 (WBS) Identifier Work Package Description Definition/Objective Milestone/Deliverable Integration Strategy Documentation Develop an Integration Strategy Documentation Data Mapping, Network Configuration and Security Methodology Strategy Documentation Document infrastructure configuration requirements Documentation User Acceptance Test Plan Documentation Document testing requirements Documentation Configure TraCS Testing Environment Software and Hardware Configuration Develop and Configure Testing Environment Hardware and Software Implementation Configure Network and Security Testing Environment Network and Security Configuration and Connectivity Develop and Configure Testing Environment Network and Security Implementation – Testing Environment User Acceptance Testing Validating Testing Results Conduct testing Execution of Testing Plan IT Operational Training Train IT Operational Staff Training Training Material Transition to Production Documentation Document Production Environment Configurations Production Documentation 5.2 Identifier Task/Activity Name Resource Name Milestone (Y/N) Effort/ Duration Start Finish Integration Strategy Planning Vendor Y 1 month 2/2014 3/2014 Data Mapping, Network Configuration and Security Methodology Strategy Planning Vendor Y 1 month 3/2104 4/2104 User Acceptance Test Plan Planning Vendor Y 1 month 4/2014 5/2014
Configure TraCS Testing Environment Implementation Vendor Y 2 months 5/2014 7/2014 Configure Network and Security Testing Environment Implementation Vendor Y 2 months 7/2014 9/2014 User Acceptance Testing Implementation Vendor Y 2 months 9/2014 11/2014 IT Operational Training Implementation Vendor Y 2 months 11/2014 1/2015 Transition to Production Implementation Vendor Y 1 month 2/2015 2/2015 5.3 Identifier Work Package or Budget Category Cost Integration Strategy 13,600 Data Mapping, Network Configuration and Security Methodology Strategy 13,600 User Acceptance Test Plan 13,600 Configure Testing Environment 27,200 Configure Network and Security Testing Environment 27,200 User Acceptance Testing 27,200 IT Operational Training 27,200 Transition to Production 13,600 Hardware and Software Purchases 36,800 TOTAL $200,000 5.4
has been no response. Summary of any such action should be documented in team status reports and reported to the ESC at the next meeting. 6.5.3 The Project Manager provides a weekly summary project status report to all Project Stakeholders. 6.6 PERFORMANCE MEASUREMENT (PROJECT METRICS) The Project Analyst would like monthly reports 6.6.1 Project Area Category Measure Planning Documentation Delivery of Products Implementation Hardware and Software Configuration Testing Environment - Hardware and Software installed and configured Testing Testing Results Documented Testing Results Training Training materials and sessions Documentation and training sign in sheets Production Hardware and Software Configuration Hardware and Software installed and configured 6.6.2 A project repository website currently exists as part of the TraCS Statewide Rollout Project. Approved and base-lined project documentation and deliverables will be accessible through the project library website currently located at . 6.7 QUALITY OBJECTIVES AND CONTROL 6.7.1 No. Quality Standard Tracking Tool or Measure