2.0 The Project Organization describes the roles and responsibilities of the project team. It also identifies the other organizational groups that are part of the project and graphically depicts the hierarchical configuration of those groups. It exists to clarify interaction with the project team. 2.1 List all of the major stakeholders in this project, and state why they have a stake. . Stakeholders are individuals and organizations that are actively involved in the project, or whose interests may be positively or negatively affected as a result of project execution or project completion. They may also exert influence over the project and its results. Brad McGrath Executive Sponsor New Mexico Department of Health (NMDOH) Chief Deputy Secretary Troy Jones, Psy. D. Business Owner NMDOH Office of Facilities Management (OFM) Executive Director Hospital Administrator OFM of the Avatar/myAvatar system OFM Citizens of New Mexico Receive services from the hospital/long term care facilities 2.2 2.2.1 – 2.2.2
Brad McGrath, Deputy Secretary NMDOH Executive Project Sponsor Steering Committee Member Participate in planning sessions ; Ensure project staff availability, funding, and contract management Review and accept the initial risk assessment, management plan, project plan, and budget Provide management review and accept changes to project plan, contract or deliverables Attend executive requirements reviews and resolve requirements problems Empower the Project Director and the Project Manager Communicate with the Department of Health Champion the project Contribute to lessons learned Troy Jones, Psy. D. Executive Director/Hospital Administrator NMDOH Project Director Steering Committee Member Facilitate Steering Committee Meetings Participate in planning sessions Ensure project staff availability, funding, and contract management Review and accept the initial risk assessment, management plan, project plan, and budget Appoint Committee and Team members Provide management review and accept changes to project plan, contracts or deliverables Ensure user and sponsor acceptance Attend executive requirements reviews and resolve requirements problems Adjudicate any appeals relative to Steering Committee decisions Cast the deciding vote where a consensus cannot be reached by the Steering Committee Empower the Project Manager Communicate with the Executive Sponsor and NMDOH Champion the project Contribute to lessons learned Terry Reusser NMDOH Agency CIO Steering Committee Member Provide Information Technology guidance Attend and participate in meetings Review and accept deliverables Review presented documentation Balance larger picture versus details of project Review project funding and expenditures Champion the project Michael Snouffer Project Manager Develop initial management plan and project plan Provide leadership for a coordinated project effort
3.0 Implementation Phase Project Director Project Team Steering Committee Vendor Resources Y 11 months 4/2014 3/2015 Completion of Planning 4.0 Closeout Phase Project Director Project Team Steering Committee Y 1 4/2015 4/2015 Completion of Implementation Phase 5.3 estimates are the costs applied to an activity in a project by assigning resources with associated rates or fees. Resources can include equipment, material, technology, processing cycles, or people. The total cost is critical and should be consistent with the proposal; include breakdowns as needed. Match these cost estimates with the actual billed amounts. Use an appropriate format for the project size and customer requirements (e.g., by WBS, milestone, or deliverable). Identifier Work Package or Budget Category Cost 1 IV&V – professional services $80,000 2 Project Management – professional services $130,000 3 Avatar upgrade to myAvatar, ICD-10 and additional enhancements – professional services $400,000 5.4
6 Independent Verification and Validation Periodic reviews Respond to identified issues and risks 7 Project completed based on the original project scope and approved scope changes Project Management Plan Change Control Process Management Steering Committee Meeting Decisions 6.7.2 AND ASSESSMENTS Review Type Quality Standard Tools Reviewer Reports Requirements Requirements are created with input from all project team members, approved by project team and the Steering Committee Meetings, MS Project, Visio, and other software Project Team Project Director Monthly or as presented Plans Plans are created with input from all project team members, approved by project team and the Steering Committee Meetings, MS Project, and other software Project Team Project Director Monthly or as presented