Appendix I: Standard Schedule of IRRS Missions Initial Mission First Week Time SAT SUN MON TUE WED THU FRI SAT SUN Arrival of Team Members Team building meeting: 5 Refresher training Entrance Meeting Interviews Visits Interviews Visits Interviews Visits/EPR exerc. DTC writes introductory TM write Report TL and DTL review introductory part Discussing and improving Draft Report TL, DTL, TC and DTC read everything Free day, Social Tour , Cross-reading of the Report Draft text to TL Lunch Lunch with Host Standing lunch Standing Standing lunch Standing lunch Standing lunch Interviews Visits Interviews Visits Interviews Visits/EPR Exercise DTC writes introductory Policy Discussions Finalisation of the Draft Report Initial Team Meeting: IRRS process Main objectives Report writing Schedule In-Group Interviews Secretariat edits the report Preliminary Draft Report Ready Cross-reading by TM Written preliminary findings delivered Daily Team Meeting Team Meeting Daily Team Meeting: Discussion of findings Team Meeting Team Meeting dinner Team Dinner Dinner Dinner Dinner Dinner Dinner Dinner
9:00-10:00 Arrival of Team Members Team building meeting: 5 minutes/TM self-intro Refresher training Entrance Meeting Interviews TM Report TL and DTL review introductory part Finalisation Discussion by the Team Interviews Discussion by the Host Exit Meeting & Conference (alternative) Draft text to TL Submission of the Draft to the Host Standing Lunch Standing Standing Standing lunch Standing Lunch Departures of Team Members Interviews Policy Discussions Host Draft TL finalises the presentation TC drafts the Press Release Written comments by the Host Initial Team Meeting: IRRS process Main objectives Report writing Schedule First observations Finalisation of the Report Secretariat edits the report Cross-reading Written findings delivered Preliminary Draft Report Ready Presenting the final Draft of the Report to the Host Daily Team Meeting Daily Team Meeting: Discussion of findings Daily Team Meeting Discussion of Executive Summary Exit Meeting & Conference (optional) dinner Team Dinner Dinner Dinner Dinner Dinner Farewell Dinner Writing of the report Secretariat edits Report TM write Report TM Read Free
T0-5 m’s/ T0 Within that period Resource planning: Ch. 6 Project group Communication arrangements discussed, analysed and finalized T0-5 m’s/ T0 Within that period Resource planning: Ch. 6 Project group Catering organized T0-5 m’s/ T0 Within that period Resource planning: Ch. 6 Project group Transport organized including visits and social events T0-5 m’s/ T0 Within that period Resource planning: Ch. 6 Project Visits agreed with stakeholders including licensees T0-5 m’s/ T0 Within that period Resource planning: Ch. 6 Project group Inspection visits organized T0-1 m/ T0-2 w’s 1-2 hrs Organize meeting/briefing for all hosts staff Ch. 2 All staff staff is informed about the objectives, conduct, scope of the mission – in general terms T0-2 m’s/ T0-2 w’s Within that period Mission planning: Ch. 7 Project group Ensure availability of all relevant documents T0-2 m’s/ T0-2 w’s Within that period Mission planning: Ch. 7 Project group Information flow within the host organization is planned, senior staff is familiar with that T0-2 m’s/ T0 Within that period Mission planning: Ch. 7 Project group Efficient re-scheduling of changes is organized and means to inform all interested persons are in place