Direct Registration Guidelines Document Change History Version Effective Date End Date Change & Location 1.0 1 July 2018 Original Version of document Introduction These Guidelines outline the steps that a Disability Employment Services (DES) Provider must take to Directly Register Participants in DES. Overview DES Providers can register certain job seekers who approach them directly for Program Services. This is known as Direct Registration. Directly Registered job seekers are included in the assessment of a DES Provider’s performance. A DES Provider may Commence a job seeker in DES after Direct Registration without Referring them for an Employment Services Assessment (ESAt) where the job seeker: meets the eligibility for DES is not already being assisted by another employment services provider. has a Valid ESAt or Job Capacity Assessment (JCA) that identifies DES as the recommended Service and the job seeker is not already working at or above their assessed Employment Benchmark. Disability Employment Services Grant Agreement Clauses: Reference documents relevant to these Guidelines: School Leaver Guidelines Documentary Evidence for Claims for Payment Guidelines
Attachment A DES Direct Registration Form (DRF) Checklist About this Checklist This purpose of this Checklist is to assist DES Providers with ensuring they have obtained the necessary information to Directly Register a job seeker in DES and the DES DRF is correctly completed. Completion of this Checklist is optional. Documentary Evidence The DES Grant Agreement and the Direct Registration Guidelines require DES Providers to complete a DES DRF for all job seekers who are Directly Registered and Commenced in DES. The DES DRF is a critical document that records information relating to a Participant’s eligibility for DES Program Services and equally, records a Participant’s consent to share information obtained by the DES Provider. The DES DRF is the key document to support a job seeker’s eligibility for Direct Registration and must be retained on file as Documentary Evidence. Participant’s Name: Job Seeker ID: Section of the DRF: Job seeker Requirement: Response is correctly recorded: Job seeker identification details Job seeker has ticked “yes” or “no” to indicate whether or not they are registered with Human Services or a supported employment employer or ADE, DES or jobactive/TTW service Provider. If “yes” is ticked the job seeker has provided their job seeker ID or CRN* *All directly registered Participants must have a CRN. Where a job seeker does not have a CRN a DES Provider must request DHS to create one. Refer to Step 6 of these Guidelines for more information. Response correctly recorded? Y/N Personal Details Personal details completed and job seeker has ticked “yes” or “no” to the questions about English as a first language and whether or not they require an interpreter. Response correctly recorded? Y/N Australian residency or visa status Job seeker has ticked “yes” to indicate they are an Australian Resident or TPV/SHEV holder. If a job seeker has ticked “no” to both questions the job seeker is ineligible for DES and the Direct Registration should not proceed. Response correctly recorded? Y/N Do you have a disability, injury or health condition? Job seeker has ticked “yes” or “no” to indicate whether or not they have a disability, injury or health condition which may impact on their ability to work. If “yes” is ticked, the job seeker has stated the nature of their disability, injury or health condition. If “no” is ticked the Direct Registration should not proceed. Response correctly recorded? Y/N