Types of data Purpose of processing Legal basis for processing Assessment of employees interests where legal basis include legitimate interests. Or privacy assessment where data is sensitive Retention Name Need this information before entering into a contract at their request Fulfilment of contract 15 months after recruitment closed Job applied for Need this information before entering into a contract at their request Fulfilment of contract 15 months after recruitment closed Address and contact details (including email and telephone contact details) Need this information before entering into a contract at their request Fulfilment of contract 9 months after recruitment closed Details of qualifications, skills, knowledge, abilities, experience and employment history Need this information before entering into a contract at their request Fulfilment of contract 9 months after recruitment closed Information any declarations of interest including previous or current work at St Mungo’s or connections to St Mungo’s staff or Trustees Need this information before entering into a contract at their request Fulfilment of contract 9 months after recruitment closed Information about performance in all aspects of any assessment process, including job application, tests and interview Need this information before entering into a contract at their request Fulfilment of contract 9 months after recruitment closed Information current level of remuneration, including benefit entitlements Need this information before entering into a contract at their request Fulfilment of contract 9 months recruitment closed
Whether or not candidate has a disability for which an adjustment is required Requirement under equality act to make reasonable adjustments in recruitment process Legal obligation SENSITIVE NEED THIS INFORMATION TO ENSURE THAT CANDIDATES GET REQUIRED ADJUSTMENTS 9 months after recruitment closed Information attendance in previous roles and / or disability or non-disability related health conditions. Need this information before entering into a contract at their request Fulfilment of contract SENSITIVE NEED THIS INFORMATION TO BE ABLE TO GET A HEALTH ASSESSMENT ABOUT SUITABILITY TO WORK 9 months after recruitment closed Information about work history including any gaps Need this information before entering into a contract at their request Fulfilment of contract 9 months recruitment closed Information about criminal record Requirement for relevant safeguarding practice Legal obligation SENSITIVE: HAVE TO COLLECT THIS INFORMATION, BUT OUR PROCESSES MEAN THAT WE ONLY PROCESS DETAILED INFORMATION WITH SUCCESSFUL CANDIDATES. 9 months recruitment closed Information about right to work in the UK Requirement to ensure people have right to work Legal obligation SENSITIVE: HAVE TO COLLECT THIS INFORMATION 9 months after recruitment closed opportunities monitoring information, including information about ethnic origin, sexual orientation, health and religion or belief. To monitor equalities information through different stages of recruitment process Consent Low to medium impact ALSO SENSITIVE: Important to process this information to ensure that we can monitor progress in relation to diversity characteristics and identify any areas of focus in our recruitment activities. 15 months after recruitment closed Opinion of recruitment process We seek feedback on recruitment process to get feedback of candidates on to improve. Legitimate interest Low impact 9 months after recruitment closed