Automated and streamlined CAFR compilation processes: this provides security, period-to-period information rollover, trails and workflows, which drive an efficient, effective and timely CAFR preparation process. Direct integration of SHARE data sources: the financial data reported in the CAFR matches the source data. Improved transparency and oversight: this provides a clear and comprehensive assessment of the State of New Mexico's financial condition in a timely manner. Enhanced Internal controls and audit processes: this provides a comprehensive set of embedded internal controls to verify and validate that proper steps are being followed and that the financial data is credible and reliable. Specific disclosures can be linked directly to supporting documentation for easy reference. Edit checks, used-based security and continuous controls monitoring eliminate the risk of material weaknesses and help achieve a clean audit opinion. Business rules and validation: this creates business rules and schedules tests against those rules to prevent errors during the aggregation of financial data In the CAFR. Reduced workload for CAFR personnel through more efficient processes: Reduction in overtime hours and reduced CAFR preparation time. The project will focus on the following business processes: DESCRIPTION Annual CAFR Preparation The creation of the State’s CAFR through the consolidation of financial information from SHARE, BANNER, and Excel Spreadsheets. 1.2 FY 2014-16 – L14 2S C63 S007 I005 - DFA Appropriation $500,000.00 None Ricky Bejarano TBD $1,200,000 TBD 1.3 Constraints are factors that restrict the project by scope, resource, or schedule. ASSOCIATED
3.3 Identify the critical success factors for achieving success in this project. Metric are key to understanding the ability of the project to meet the end goals of the Executive Sponsor and the Business Owner, as well as the ability of the project team to stay within schedule and budget. See also section 6.7 Quality Objectives and Controls. Quality Metrics 1 Strict adherence to the scope and project plan to meet milestones and deliverables Quality Metrics 2 Requirements captured, documented and tracked throughout the project are met. Quality Metrics 3 Deliverables and Documentation are provided, approved, and disseminated on a timely basis 4.0 4.1 Phase Summary of Phase Key Deliverables Project Organization and Planning This phase outlines how the project will be conducted. Scope Definition Project Plan and schedule Resource Requirements Bi-weekly and Monthly Reports templates Risk and Issues Log templates Project Management Procedures document (escalation process, resolution process) Design and Build Configuration, Reports and Workflow The process, functional, and technical design and activities will occur in this phase Requirements Document Fit / Gap Document Configuration Design Reports and Workflow Design Process Flow Documentation Configure and LIFE MANAGEMENT
Detailed Deliverables will be defined as part of the Statement of Work with the Implementation Vendor. They will include, at a minimum, the key deliverables listed in Section 4.1. All All Steering Committee Members 4.1.3 Describe the process that this project will use for the formal acceptance of all deliverables. The project will submit the deliverable with a Deliverable Approval sign-off sheet to the steering committee approvers for review and approval. 4.2 PRODUCT CYCLE “During the project management lifecycle, agencies shall select and implement a phase product development lifecycle methodology approved by the Department.” PROCESS Memorandum Phase Summary of Phase Key Deliverables Initiation and Planning Project scope of work and deliverables identified Definition of system requirements, work breakdown schedule Project Charter Design and Implementation Development of items and Configuration of SHARE Implementation Vendor Contract Design and Configuration Documents Testing and Training Plan Testing and training Test Plans Training Documentation Training and Deployment Transition to operations in production environment Production Cutover Plan End user training System Documentation Conduct Training
The detailed project org chart will be developed after the implementation vendor is selected and the impacted agencies are on-boarded. 5.4.2 List the team members, role, responsibility and functional manager. Make sure to include a comprehensive listing including those from the organization managing the project, business members involved to ensure business objectives are met and the vendor members that may have a specific role. The below resources are the only ones identified and confirmed at this point in time. Project Manager Coordinate all activates for the project within DoIT Michael Chmura DoIT/SHARE NM DFA CAFR Lead Review, Approve, and Disseminate project activates related to CAFR Reporting Project Bonnie Romero CAFR NM DFA CAFR Specialist Review, Approve, and Disseminate project activates related to CAFR Reporting Project Renae Herndon CAFR NM DFA CAFR Specialist Review, Approve, and Disseminate project activates related to CAFR Reporting Project Will Crespin CAFR NM DFA SHARE Specialist Review, Approve, and Disseminate project activates related to CAFR Reporting Project Stuart Guy Financials