RFP 2019-05 Appendix B – SCOPE OF WORK Delaware 21st Century Community Learning Centers 2019 Subgrant Application Cohort 17 Program School Partner Lead Person LEA Name Address Phone Number Email Community Partner(s) Lead Person Partner Agency Name Address Phone Number Email Table of Contents of 225 points Section I Executive Summary 3 points
Average Daily Enrollment: Building: Grade Levels: Subgroups: Average Attendance: District: Average Daily Enrollment: Building: Grade Levels: Subgroups: Average Attendance: District: *Must have live signature If space is needed to list more than 5 participating centers/ school, use additional copies of this page Center Information – SUMMER Center Name services are provided) Number of Students Served by Center Site School Building(s) and District of Target Student Population Targeted Student Population - Grade Levels and Subgroups School Building Principal Printed Name and Signature* Enrollment: Building: Grade Levels: Subgroups: Average Daily Attendance: District: Enrollment: Building: Levels: Subgroups: Average Daily Attendance: District: Average Daily Enrollment: Building: Levels: Subgroups: Average Daily Attendance: District: Average Daily Enrollment: Building: Grade Levels: Subgroups: Average Daily Attendance: District: Average Daily Enrollment: Building: Levels: Subgroups: Average Daily Attendance: District: *Must have live signature If space is needed to list more than 5 participating centers/ school, use additional copies of this page Services to be provided: (check all that apply) Adult Family Member Involvement and Literacy Attendance Recovery Community Service
successful or otherwise, in providing educational and related activities that enhance the academic achievement and positive student development. The population served by the lead agency is unclear, nonspecific, or different from the targeted population. lead agency's experience providing educational and related activities to the targeted population. The positive impacts of this programming on student achievement and positive student development, however, is not clearly demonstrated. experience serving the targeted population and the positive impacts of its work on academic achievement and positive student development. programming to benefit the target population. Describe the capacity of the lead agency to manage the program successfully, including any past 21st Century Community Learning Center experience. If in the past 21st CCLC subgrant administration there were barriers or problems, address how the program plans to address these for this subgrant. Review Rubric Poor Fair Good Excellent 0 1 2 3 Lead Agency Capacity The application gives little or no detail about the capacity of the lead agency to manage the program. The application broadly describes the capacity of the lead agency to manage the program successfully. Little information is about the agency's prior experience as a 21st Century Community Learning Center or leading a similar program for the targeted population. The application clearly details the lead agency's capacity to manage the program successfully. Drawing from prior experience implementing a 21st Century Community Learning Center subgrant or a like program, the agency has identified its successes and barriers to meeting its goals. "Good" criteria and: The application details "lessons learned" from the lead agency's experience in implementing a 21st CCLC subgrant or like program and how those lessons have improved its capacity to implement this subgrant if awarded. Does the lead agency have any findings? If so, please describe the situations that caused the audit findings and the documented actions that have cleared these findings. Attach copies of the audit findings and the documented actions that have cleared these findings. (This question is worth all points or no points.) Review Rubric Poor Fair Good Excellent 0 1 2 3 Audit Findings & Resolution The lead agency has not responded OR the lead agency has not demonstrated that audit findings have been cleared. The lead agency's has demonstrated that all findings have been resolved with supporting documentation OR the lead agency had no audit findings.
appropriately qualified individuals to serve as program volunteers. individuals to serve as volunteers is too high-level to be meaningful. The applicant does not meaningfully link the recruitment of highly qualified volunteers to specific program activities and services. individuals to serve as volunteers for specific program activities and services. recognizing highly qualified volunteers for service to the program. Describe the policies and procedures for background checks and other safety and security measures being implemented for the program. (This question is worth all points or no points.) Review Rubric Poor Fair Good Excellent 0 1 2 3 Policies & Procedures (Background Checks and Safety) The application includes little, to no, policies and procedures for background checks and safety measures being implemented for the program. The applicant's policies and procedures for background checks and safety and security measures are clear and specific. Background checks are required for all program staff and volunteers. Provide a professional development plan for staff and volunteers. Review Rubric Poor Fair Good Excellent 0 1 2 3 Professional Development The application does not include, or is little detail about, a professional development plan for staff and volunteers. The professional development plan for and volunteers is too to meaningfully understand how the professional development will impact the improvement of the activities and services the program proposes to provide. The professional development plan proposed by the applicant is clear and specific to the needs of staff and volunteers in effectively implementing the activities and services the program proposes to provide. "Good" criteria and: The professional development plan is differentiated for volunteers and key staff. Participant Recruitment, Enrollment, Attendance, Behavior, and Discipline Policies Describe the policies and procedures that address participant recruitment, enrollment, attendance, behavior, and discipline. Review Rubric Poor Fair Good Excellent 0 1 2 3 Policies & Procedures The application does not detail the policies and The application includes policies and procedures that The application includes policies and procedures that "Good" criteria and: The application outlines, as a
School Year Program Start Date: School Year Program End Date: Site(s): Measurable Objectives: Identify several SMART (Specific, Measurable, Attainable, Realistic, and Time Bound) objectives describing what will be accomplished during this period of time that will help the program reach Goal #1: Objective Performance Indicators: Number of participants who improve attendance and classroom performance; and/or who decrease disciplinary action or other negative behaviors. Number of participants who improve in class participation during school and homework completion. Number of participants who improve on classroom grades and state assessments in English Language Arts and Mathematics. Other: Data to Measure Progress: Attendance Records Discipline Records Teacher Survey including Class participation Homework completion State Assessment in English Language Arts and Mathematics Classroom grades in English Language Arts and Mathematics Other: Activities: Identify several activities that will help the program reach the Objectives above and Goal #1, ultimately leading to improved attendance and academic achievement. Review Rubric Poor Fair Good Excellent 0 1 2 3 SMART Objectives The applicant does not include objectives or the objectives are not measurable. The applicant includes objectives but they are not clear, which makes measuring progress toward meeting the objectives confusing/unclear. The applicant includes objectives that are specific, measurable, attainable, realistic, and "Good" criteria and: The desired outcome is clear and predictive of success for the target group. Activities The applicant does not include activities that will The applicant includes activities to be implemented The applicant includes activities that will help the The applicant includes very detailed activities that will
Activities: Identify several research-based activities that will help the program reach the Objectives above and Goal #2, ultimately leading to increased school connectedness of participants, including families, caregivers, and school teachers and staff. Review Rubric Poor Fair Good Excellent 0 1 2 3 SMART Objectives The applicant does not include objectives or the objectives are not measurable. The applicant includes objectives but they are not clear, which makes measuring progress toward meeting the objectives confusing/unclear. The applicant includes objectives that are specific, measurable, attainable, realistic, and time-bound. "Good" criteria and: The desired outcome is and predictive of success for the target group. Activities The applicant does not include activities that will help the program its stated goal. The applicant includes activities to be implemented that will help the program reach its stated goal. The targeted population, number and length of sessions, or staff responsible is not meaningfully included making it unclear how these activities will realize the program goal. The applicant includes activities that will help the program reach its stated goal. The targeted population, number and length of sessions, and staff responsible are included and it is relatively clear how these activities will realize the program goal. The applicant includes very detailed activities that will help the program its stated goal. The targeted population, number and length of sessions, and staff responsible are included and it is extremely clear how these activities will realize the program goal. Program Plan Objectives, and Activities – Goal # 2 - Summer Goal #2: Increase school connectedness of participants, including families, caregivers, and school teachers and staff. Summer Program Start Date: Summer Program End Date: Site(s): Measurable Objectives: Identify several SMART (Specific, Measurable, Attainable, Realistic, and Time Bound) objectives describing what will be accomplished during this period of time that will help the program reach Goal #2: Objective Performance Indicators: Number of Parent/Caregiver and Family meetings, phone calls, and correspondence. Number of School Teacher and other staff meetings, phone calls and correspondence.
Objective Performance Indicators: Number of high quality educational and enrichment opportunities provided by this 21st CCLC that help build lifelong skills in areas such as nutrition and health, art, music, technology, and physical education, literacy, science, and other areas: Data to Measure Progress : Attendance Records Participant Surveys/Focus Group Discussion Number of Sessions Program Schedules Activities: Identify several research-based activities that will help the program reach the Objectives above and Goal #3, ultimately leading to increased capacity of participants to become productive adults. Review Rubric Poor Fair Good Excellent 0 1 2 3 SMART Objectives The applicant does not include objectives or the objectives are not measurable. The applicant includes objectives but they are not clear, which makes measuring progress toward meeting the objectives confusing/unclear. The applicant includes objectives that are specific, measurable, attainable, realistic, and time-bound. "Good" criteria and: The desired outcome is clear and predictive of success for the target group. Activities The applicant does not include activities that will help the program reach its stated goal. The applicant includes activities to be implemented that will help the program reach its stated goal. The targeted population, number and length of sessions, or staff responsible is not meaningfully included making it unclear how these activities will realize the program goal. The applicant includes activities that will help the program reach its stated goal. The targeted population, number and length of sessions, and staff responsible are included and it is relatively clear how these activities will realize the program goal. The applicant includes very detailed activities that will help the program reach its stated goal. The targeted population, number and length of sessions, and staff responsible are included and it is extremely clear how these activities will realize the program goal. Program Plan Goals, Objectives, and Activities – Goal # 3 – Summer
making it unclear how these activities will realize the program goal. these activities will realize the program goal. how these activities will realize the program goal. Section 6: Program Delivery 45 points Youth Development Practices Describe how the program will create a warm and welcoming environment. Provide any policies, procedures, activities, and background information that will influence this practice. Review Rubric Poor Fair Good Excellent 0 1 2 3 Warm & Welcoming Environment The applicant provides little or no detail about how it will create a warm and welcoming environment. The applicant’s description of an environment, supervised by adults during hours of operation based on families’ schedules, with activities that promote a healthy lifestyle, is vague and lacking sufficient details. The applicant’s description of an environment, supervised by adults during of operation based on families’ schedules, that is rich with activities that participants can name and that promotes a healthy lifestyle contains some detail. Procedures that ensure safety are detailed, in addition. The applicant’s description of an environment, supervised by adults during of operation based on families’ schedules, that is rich with activities that participants can name and that promotes a healthy lifestyle is clearly detailed. And, the applicant also details how participant individuality, culturally and linguistically or otherwise, will be respected and supported, including procedures that ensure safety. Supportive Activities The applicant provides little or no detail about how activities will meet youth in regard to their development, skill level, readiness, or interest. Activities referenced do not appear to meet youth in regard to their development, skill level, readiness, or interest. Methods are vague or are in conflict with hands-on, active opportunities to learn. Activities referenced meet youth in regard to their development, skill level, readiness, and interest. Methods include hands-on opportunities to interact with materials, make connections, and discover new ideas. "Good" criteria and: Examples are given where activities are connected with participant’s subject content and participants’ preferences. Describe how the program will build supportive relationships and opportunities for students to belong. Provide any policies, procedures, activities, and background information that will influence this practice. Review Rubric Poor Fair Good Excellent 0 1 2 3 Supportive Relationships & Opportunities to Belong The applicant provides little or no detail about how it will build supportive The applicant details how the program will emphasize belonging and membership, The applicant details how the program will emphasize belonging and membership, "Good" criteria and: The program offers a mix of interactions and day