Form Information collected and how it is used Who we share your Data with Basis for Processing Retention Period CU2 (HSE Form) - Form for Notification of intention to conduct individual contained uses Notification to HSE for authorisation to conduct work under Contained Use Regulations To compile records and statistics for audit purposes and management information within the University Relevant Departmental and OHSaW staff Members of Genetic Modification Safety Committee Health & Safety Executive Obligation 10 after notification to HSE of project cessation RP2 Appointment of Departmental Radiation Protection Supervisor(s) Records detailing the appointment of Departmental Radiation Protection Supervisors To compile records and statistics for audit purposes and management information within the University Senior Management within the University As necessary, relevant within OHSaW and your Department Obligation appointment of Departmental Radiation Protection Supervisors ceases + 1 year S12 Risk Assessment - New and Expectant Mothers (NEMs) Records documenting the conduct and significant findings of NEMS assessments To compile records and statistics for audit purposes and management information within the University Senior Management within the University As necessary, relevant staff within OHSaW and your Department Solicitors acting on behalf of the University/Injured Person Obligation S17 Record of Safety Training Records documenting all aspects of an individual’s health and safety training To compile records and statistics for audit purposes and management information within the University Senior Management within the University As necessary, relevant staff within OHSaW and your Department Health & Safety Executive Solicitors acting on behalf of the University/Injured Person Legal Obligation S19 Record of equipment running unattended outwith normal working hours Records documenting key contacts for equipment running outwith normal hours To allow Security Services’ staff to contact the appropriate people in the event of an emergency To compile records and statistics for audit purposes and management information within the University Senior Management within the University As necessary, relevant within OHSaW and your Department Estates Services’ staff (Security Services) Legal Obligation Equipment no longer in use or normal working hours + 1 year S20 General Risk Assessment Form Records documenting the conduct and significant findings of general risk assessments e.g. biological agents, substances hazardous to health, asbestos, lead, manual handling, lone working, vibration, working at height, radiation, fieldwork, working off campus etc. To compile records and statistics for audit purposes and management information within the University Senior Management within the University As necessary, relevant staff within OHSaW and your Department Health & Safety Executive Solicitors acting on behalf of the University/Injured Person Legal Obligation
Form Information collected and how it is used Uses Who we could share your Data with Basis for Processing Retention Period S27 (Lower Risk) Occupational Health and Safety Induction - Part 2 - Checklist (Lower Risk) Records documenting participation in OHS Induction – Part 2 – Lower Risk To compile records and statistics for purposes and management information within the University Senior Management within the University As necessary, relevant staff within OHSaW and your Department Health & Safety Executive Solicitors acting on behalf of the University/Injured Person Legal Obligation S27 Occupational Health and Safety Induction - Part 2 - Checklist (Higher Risk) Records documenting participation in OHS Induction – Part 2 – Higher Risk To compile records and statistics for audit purposes and management information within the University Senior Management within the University As necessary, relevant staff within OHSaW and your Department Health & Safety Executive Solicitors acting on behalf of the University/Injured Person Legal Obligation University’s Retention Policy/Guidance on Occupational Health Records S29 Record of Personal Work Activity (Nanomaterials) Records documenting individuals’ work activity with nanomaterials To compile records and statistics for audit purposes and management information within the University Senior Management within the University As necessary, relevant staff within OHSaW and your Department Occupational Health Physician Health & Safety Executive Solicitors acting on behalf of the University/Injured Person Legal Obligation S30 Assessment Records documenting the conduct and significant findings of DSEAR assessments Senior Management within the University As necessary, relevant staff within OHSaW and your Department Scottish Fire & Rescue Service Health & Safety Executive Solicitors acting on behalf of the University/Injured Person Legal Obligation S31 Record of Personal Work Activity (Cytotoxic) List of names and department of University employees exposed to cytotoxic substances and agents Senior Management within the University As necessary, relevant staff within OHSaW and your Department Occupational Health Physician Health & Safety Executive Solicitors acting on behalf of the University/Injured Person Legal Obligation S33 Monthly Fire Checks Procedure Records documenting fire safety checks To compile records and statistics for audit purposes and management information within the University Senior Management within the University As necessary, relevant staff within OHSaW and your Department Scottish Fire & Rescue Service Health & Safety Executive Solicitors acting on behalf of the University/Injured Person Legal Obligation