TBD IV&V Contractor TBD Project Manager Jacob Martinez DPS IT Support DPS IT Network Administrator III Sal Sena DPS IT Support DPS IT IT System Administrator II New Mexico Law Enforcement Agencies State-wide Law Enforcement Various State-wide Emergency Dispatch Centers Users State-wide Dispatch Centers Various Law Enforcement Officers and Telecommunicators Users State-wide Public Safety Various Satellite Law Enforcement Academies State Law Enforcement Various 2.2 2.2.1 – Stakeholder expectations will be managed by keeping them informed the status of the project through email, project briefings and presentations. Business Owner Provide high-level oversight, vision and direction. Determine and commit the appropriate resources, identify issues and problems, provide strategic direction, chair the Change Control Board (CCB) meetings. Office of the Secretary Provide high-level oversight, vision and direction, budgetary oversight. CIO Provides that the technology aspects of project are appropriately planned and executed, that security is appropriately implemented and safeguarded, that technical resources are assigned and issues resolved
4.0 4.1 Phase Summary of Phase Key Deliverables Initiation Solicit quotes for IV&V and select a vendor, start the contract process for Envisage Initiation Certification Request PCC authorization to proceed with Planning Project Charter Monthly OCIO Report Project risk assessment Planning Contract for Envisage and IV&V Complete project certification the data migration plans, configuration plans, communication plan and training plans. Perform IV&V Envisage will elicit and document the data migration and configuration requirements at the configuration meetings after contract is awarded Communications Plan Project Management Plan Project Schedule Technical architecture documents for the TARC review Approved IT Hosting Exception Request Awarded IV&V contract Monthly OCIO Reports Internal project status reports Awarded Envisage contract Data migration requirements Data migration design Configuration requirements Configuration plan Test plan LIFE CYCLE
Training plan Project risk assessment Implementation Design and implement configuration to meet NMDPS requirements Design and implement data conversion and migration Complete system testing Complete UAT Develop and deliver training Perform IV&V Develop and deliver communications in accordance with Communications Plan Risk management report and action item log IV&V reports – Internal project status reports Monthly OCIO reports Data migration design Configuration design Test plans and results Configured solution ready to go live Close Out Final review of deliverables to confirm all are complete as stated in the contract. All invoices have been processed and have been paid. All project documents and artifacts are archived. Review the final IV&V report for lessons learned. Final deliverable notice by Envisage Final acceptance signoff by Business Owner Lessons learned Final IV&V report PCC Project Close Out Request and presentation
4.1.1 4.1.1.1 Project Management – Initiation Description – Project Charter Deliverable Acceptance Criteria – Approved by the Project Steering Committee, project team members Standards for Content and Format – DoIT Project Charter workbook and templates. Quality Review – Steering Committee, DoIT. 4.1.1.2 Project Management – Planning Description – Project Management Plan Project Schedule Risk Log and Issue Log Budget and Procurement Documents Deliverable Acceptance Criteria – Reviewed and approved by the Steering committee, the Executive Sponsor and project team members. DoIT review for certification. Standards for Content and Format – DoIT Project Management Plan workbook and template. Quality Review – IV&V review, Steering Committee and Project Team. 4.1.1.3 Project Management – Implementation Description – Requirements Traceability Matrix Risk/issue management plan Change Control Plan Communication Plan Requirements Management plan Testing plan Training plan Requirements sessions for data migration and system configuration Change Control Testing and acceptance documents Deliverable Acceptance Criteria – Reviewed and approved by the Steering committee, the Executive Sponsor and project team members. DoIT review for certification. Standards for Content and Format – DoIT Project Management Plan workbook and template. Quality Review – IV&V review, Steering Committee and Project Team.
requirements with any corrections made User Acceptance Testing of each configured module Signoff of testing documents Deploy The system will be moved into the production environment by Envisage upon approval by the Business Owner. Envisage assumes maintenance operations and support of the Acadis modules specifically for NM LEA Completed test results Final Cutover Plan Completion of the Readiness Review Cutover to production use, issues fixed System acceptance Close The project team ensures that every detail of the project has been addressed and PCC Close Out documents and reports have been completed PCC Project Close Out Lessons Learned Archival of project artifacts 4.2.1 Envisage will perform the data conversion and migration of the legacy data from the Point systems into the Acadis system. The LEA Business Process owners will perform data extraction; data clean up and the UAT. The DPS IT team will provide network connectivity through SSL. Envisage will perform Maintenance and operational support included in their yearly licensing fee. 4.2.2 4.2.2.1 Data loaded into Production SaaS Description – All required legacy data loaded into SaaS Acadis system. Deliverable Acceptance Criteria – The Business Process Owners will determine if the loaded data adheres to the requirements and the data migration plan.
4.1 Module Configurations plan Plan the module configurations of: module: Training Testing Housing Registration Scheduling A plan for the configuration of each module configured to design 5 Module Configuration Configured system modules as defined by the Business Owner System modules configured to the Business specifications in the Configuration Plan 5.1 Training Module Training module configured Training module configured 5.2 Testing Module Testing module configured Testing module configured
6.5 Test Reports Document and track all tests Reports on pass, fail, total defects, highlight showstoppers and critical defects 7 Training Planning Develop a Training Plan to ensure that all users have a comprehensive understanding of the business functionality of the system and how it aligns with workflow. A Training Plan approved by the Business Owner 8 Data Migration Loading of the legacy data is complete Legacy data loaded into new system according to the design 8.1 Data rules Set up data migration rules for transformation as designated in the design Rules set in migration tool
5.2 Identifier Task/Activity Name Resource Name Milestone (Y/N) Effort/ Duration Start Finish Dependent Task 1 Initiation – Project Certification Committee (PCC) Y 10 day 9/27/17 9/27/17 2 TARC Y 0 day 10/19/17 10/19/17 1 3 Planning & Implementation PCC Y 0 day 10/25/17 10/25/17 1,2 4 Organizational Change Management Plan Brian, Cesario 3 days 10/26/17 10/30/17 3 5 Envisage professional services contract Contracts 50 days 8/2/17 12/1/17 1 6 Cognosante IV&V contract Contracts 46 days 8/30/17 11/30/17 1 7 Kick-off meeting Envisage, LEA project teams Y 0 day 12/8/17 12/8/17 5 8 System Installation Envisage 7 days 12/2/17 12/15/17 5 9 Envisage Acadis system configuration planning Envisage, Brian, Joaquin 42 Days 12/2/17 1/12/18 7 10 Data migration planning and loading from legacy system Joaquin, Envisage 48 days 12/20/17 2/2/18 7 11 Envisage Acadis system configuration Envisage, Brian, Joaquin 50 days 12/16/17 2/23/18 8,9 12 System Configured Y 0 days 2/23/18 2/23/18 11 13 System testing LEA Project Team, End users 14 days 2/2/18 2/21/18 12 14 Training Lea, end users 2/23/18 4/20/18 13 15 User Acceptance Testing Brian, Joaquin 11 days 4/21/18 5/4/18 14
Brian Coss $ 11,423 220 Yes Technical Acumen LEA Business Acumen Business Process Analysis Testing Training Reporting Cesario Alvillar $ 31,198 660 Yes Technical Acumen Business Acumen Requirements Gathering & Analysis Project Planning and Management Project Certification Initiating, Planning, Data Migration and Configuration Requirements, Risk Assessment, Issue Logging and Monitoring Change Control Go-Live Closure Joaquin Nielson Layla Reyes $ 16,107 $ 5,228 355 315 Yes Technical Acumen LEA Business Acumen Data migration, configuration requirements, testing and training, end-user setup, system administration Sal Sena $ 1,777 40 Yes Server Administration Assist with applying security permissions to user groups. Jacob Martinez $ 2,111 40 Yes Network Administration Performing DNS configurations, setting security protocols such as SSL. Cognosante, (Contractor) $16,500.00 60 Yes IV&V IV&V reports Envisage Acadis, (Contractor) 100,974.20 390 Yes Professional Services for data migration and system configuration Modules, Licenses, Maintenance, Implementation Services - Discovery - Configuration - Training - Deployment - Project Management - Data Migration
The Project Manager and the Business Owner are currently developing this plan. The Communication Plan will be completed by October 25, 2017. 6.5.1 Communication Type Objective of Communication Medium Frequency Audience Deliverable Initial Logistical Kickoff Meeting Introduce the project team and the project. Review project objectives and management approach. Conference Call One time NM LEA Project Team Project Steering Committee Envisage Project Team Contractor IT Project Manager The Contractor coordinates the project kick-off meeting The Contractor will provide a forum for the introduction of all team members The Contractor will review key contract elements, manage shared expectations, identify roles and responsibilities, The Contractor will assist in determining communication strategies and set the weekly project meeting schedule Project Team Meetings Review status of the project with the NM LEA team. Onsite meetings to include conference calls Weekly Project Team IT Project Manager Meeting Minutes Updated Project Schedule & log Steering Committee Meetings Review status of the project Meeting Monthly Steering Committee Project Manager Status updates for Risk, Issues, Schedule and Budget IT Project Reports Report the status of the project including activities, progress, costs and issues. Email Weekly NMLEA Steering Committee IT Project Manager Project Status Report DoIT Monthly Status Reports Report the status of the project, including progress, cost, performance to budget and risk. Monthly DoIT PCC IT Project Manager Monthly Report