Related Documents eESS ePayroll Interface Overview eESS ePayroll Interface On Boarding Process Guide eESS ePayroll Interface Synchronisation Process Guide eESS ePayroll Interface Bulk Upload Process Guide eESS ePayroll Interface Business Rules Guide Introduction This guide documents the most common errors which will be shown on the Inbound Error Report. For a full list of all errors please refer to eESS ePayroll Interface Operational Reports and Notifications Guide v1.0. Inbound Report – Message Guidance Message Detail Core Steps Inbound Error Report Steps Payroll has updated this employees pay scale, and / or post descriptor. This transaction has been placed ONHOLD as it requires manual intervention to change the employees position and job The status will be On Hold and Warning The interface will not automatically apply this change. Check with payroll this is a genuine change. Use Not for Payroll In to change an employee’s pay scale, and /or post descriptor, the employee’s position and job will need to be manually changed in eESS. A post descriptor or position may need to be created; once created this can be added to the person’s assignment. If additional detail such as GC/PP is present this can also be updated at this stage. Go to NHSS HR ePayroll Interface Super Maintain ePayroll Inbound Staging Table Search for the eESS ID The status will be On Hold and Warning Change to Loaded and Blank If the additional detail such as GC/PP was updated in Not for Payroll change to Processed and Blank Save Changes
Error - The Oracle HR API has failed to create the employees scale/bandpoint Error message is Please enter a valid step id. The progression point for the selected grade step exceeds the ceiling point for the grade scale or the employee's special ceiling point. The status will be Processed and Error The interface will not automatically apply this change. Use Not for Payroll Go to People > Assignment > Grade Step update the value Go to NHSS HR ePayroll Interface Super Maintain ePayroll Inbound Staging Table Search for the eESS ID Change to Processed and Blank Save Changes Error - The Oracle HR API has failed to create this employees assignment cost allocation Error message is ORA-20001: The status will be Processed and Error The interface will not automatically apply this change. Use Not for Payroll Where details are Blank Go to People > Assignment > Costing update the values Where two lines are present Go to People > Assignment > Costing delete the row. Update costings row with old detail Date track to new date period and add values as per payroll Go to NHSS HR ePayroll Interface Super Maintain ePayroll Inbound Staging Search for the eESS ID Change to Processed and Blank Save Changes Error : the interface program is unable to match to an employee assignment using the Assignment number (and Payroll number if supplied) passed by payroll The status will be Processed and Error The interface will not automatically apply this change. Confirm that these will be ex employees; if so no action required in core. Go to NHSS HR ePayroll Interface Super Maintain ePayroll Inbound Staging Table Search for the eESS ID Change to Processed and Blank Save Changes
Error : the interface program is unable to match to an employee using the eESS Global Id and NI Number passed by payroll The status will be Processed and Error The interface will not automatically apply this change. Confirm that these will be ex employees; if so no action required in core. Go to NHSS HR ePayroll Interface Maintain ePayroll Inbound Staging Table Search for the eESS ID Change to Processed and Blank Save Changes The following mandatory fields have not been completed for transaction type xx : EESS_GLOBAL_ID The status will be Processed and Error The interface will not automatically apply this change. Confirm with payroll the eESS ID and NI/staff ID that they hold Use Not for Payroll Update NI/staff ID to match payroll If eESS ID is different contact eESS Programme Team for support - Payroll Maintain Mapping Go to NHSS HR ePayroll Interface Super Maintain ePayroll Inbound Staging Table Search for the eESS ID Change to Processed and Blank Save Changes The status will be Processed and Error The interface will not automatically this change. Use Not for Payroll Update People > SIT > Maternity with values, including all maternity dates. Go to NHSS HR ePayroll Interface Super Maintain ePayroll Inbound Staging Table Search for the eESS ID Change to Processed and Blank Save Changes
Payroll have updated this employees Salary and or Pay Scale band point The status will be Processed and Warning The interface will not automatically apply this change. This is information only Go to NHSS HR ePayroll Interface Super Maintain ePayroll Inbound Staging Table Search for the eESS ID Change to Processed and Blank Save Changes