C eFAR Alignment with Standard Chart of Accounts Income Note Description To be reported Proposed SCOA Item SCOA Description 1 Australian Government Funding Agreement - operational This will be pre-populated by the Department and is based on the amount specified in the relevant schedule to the Funding Agreement. If the amount shown is considered to be incorrect, please contact the Acquittal Helpdesk. 4-1010 – Grants (Commonwealth) Operating - Recurrent This account including operating, recurrent funds received from Commonwealth including whole of organisation grants per capita. This includes annual funding or multi-year funding. 2 Australian Government Funding Agreement – brokerage. This will be pre-populated by the Department. If the amount is considered to be incorrect, please contact the Acquittal Helpdesk. 4-1100 - Grants Other This account represents any government or agency contribution, or community organisation contribution including grants received through mediating agencies. 3 Surplus funding held from previous year This will be pre-populated by the Department and the amount of funding still held by your organisation identified from previous years’ surpluses. If the amount shown is considered to be incorrect, please contact the Acquittal Helpdesk. 4-1010 - Grants (Commonwealth) Operating - Recurrent This amount relates to and forms part of the Grant referred to in Note 1 above. This account includes operating, recurrent funds received from the Commonwealth including whole of organisation grants per capita. This includes annual funding or multi-year funding. Refer to Note 1 above. Note Description To be reported Proposed SCOA Item SCOA Description
4 Interest received on Government funds Interest earned for the relevant reporting period on paid to the organisation by the Department through the Funding Agreement deposited into the prescribed bank account. 4-5010 - Interest Restricted 4-5020 – Interest Unrestricted This account represents bank interest earned on the investment of provided for a specific purpose. This account includes interested earned on cash or banked funds, classified as operating funds. 5 User fees received All contributions received from carers in the form of fees and donations for the relevant reporting period. 4-4010 to 4-4080 Trading/Operating Activities This includes sales of goods, fees and charges, Sponsorship and licensing fees, Income from Raffles and Gaming, Sales of tickets, Membership fees. 6 (please specify) Other revenue generated from project activities for the relevant reporting period Note: Revenue received from other funding bodies should not be included. Organisations’ financial systems should be able to separately identify Australian Government funds and their use, as specified in the funding agreement. 4-2010 to 4-2050 Donations, gifts & bequests 4-3010 to 4-30540 Contributions (public, government & philanthropic trusts & corporations, traders) 4-5030 to 4-5060 Other income (except interest) Fundraising – Gifts – made voluntarily and do not provide a material benefit to the donor. Contributions – voluntary contributions other than donations and gifts. Income that is not in any other category e.g. sale of assets funded by the Commonwealth.
Expenditure Direct Costs Note Description To be reported Proposed SCOA Item SCOA Description 7 Employee Expenses Salaries and wages All employee associated with staff engaged to provide the services to clients as detailed in the funding agreement for the project, including: 6-0600 to 6-0649 Salaries and wages 6-0611 (portion of that are directly involved in the delivery of the project) Salaries and this account represents all salaries and wages paid to all staff employed by the non-profit organisation on a permanent basis or casual basis (including replacement staff). It should not include any expenses for leave taken in the current financial year by employees (e.g. Recreation Leave, Sick Leave, Long Service Leave etc.) if the organisation maintains a provision account. These costs should be funded from the organisation’s provision account. Please note that the Commonwealth recognises expenditure as an eligible item an amount equivalent to the additional liability incurred in the financial year for employee-related entitlements – see end note “Employee-related Entitlements”
Note Description To be reported Proposed SCOA Item SCOA Description 9 Travel Travel costs incurred by employees for travel directly associated with provision of services to clients. 6-0710 This account represents all travel expenses incurred in relation to staff employed by the non-profit organisation. 10 Carer resources Resources provided directly to clients, e.g. wheelchairs on loan, or other similar equipment. 6-0210 Client Support Consumables – this account covers the costs of providing consumables, medical and surgical supplies to clients/organisations. 11 direct costs Any other direct costs incurred in providing services to clients should be included in this section. Costs must be itemised and a description of the expenditure provided. Support costs such as printing and postage, office supplies and property operating expenditure should generally not be included here. Any other item in the 6-0000 series not included elsewhere
Support and Administration Costs Note Description To be reported Proposed SCOA Item SCOA Description 12 Employee expenses All employee costs associated with staff providing support to the staff delivering services. The cost should include: Salaries and wages 6-0611 (portion of staff that are involved in support/admin roles) Salaries and wages: this account represents all salaries and wages paid to all staff employed by the non-profit organisation on a permanent basis or casual basis (including replacement staff). It should not include any expenses for leave taken in the current financial year by employees (e.g. Recreation Leave, Sick Leave, Long Service Leave etc.) if the organisation maintains a provision account. These costs should be funded from the organisation’s provision account. Please note that the Commonwealth will fund an amount equivalent to the additional liability incurred in the financial year for employee-related entitlements – see end note “Employee-related Entitlements” Superannuation 6-0607 This account covers all expenses relating to superannuation, as paid for salaried or casual staff. Payroll Tax An account in the 6-0600 series should be set up to record payroll tax expense.
Note Description To be reported Proposed SCOA Item SCOA Description Employee-related entitlements - Where organisations will carry a liability into future years as a direct result of employee entitlements being accumulated during the reported financial year, the Department will allow an expense item equivalent to that liability in that financial year. The organisation is then responsible for ensuring that adequate provisions are made to cover these and any other debts. An account in the 6-0600 series should be set up to record this amount. This account represents the amount equivalent to the additional liability incurred in the financial year for employee-related entitlements. This amount must be reflected in the relevant provision account in your balance sheet (Liabilities Accounts 2-1170 onwards). Other employee costs 6-0310 - Employee Support & Supervision Costs This account covers all costs associated with employment support (e.g. job support, vocational development, supervision costs). It excludes salaries and wages of the staff undertaking the role. 14 Premises and accommodation costs All costs relating to premises used for the provision of project services. Where the project forms part of the organisation’s broader operations, the cost should be attributed to accurately reflect usage. 6-0100 – Cleaning 6-0570 - Rent 6-0650 - Security Expenses This account represents the costs of security paid for the current year including alarm systems, replacement locks, keys and security firms and an outgoings component. Note Description To be reported Proposed SCOA Item SCOA Description
15 Depreciation Depreciation on assets ($>10,000) that are used in association with providing the services the funding agreement. Depreciation on buildings is not allowed. 6-0260 - Depreciation – Vehicle 6-0270 - Depreciation – Plant & Equipments For the portion of vehicles funded from organisation’s own funds that are used by the project. For the portion of plant & equipment funded from organisation’s own funds that are used by the project. 16 Promotion and advertising costs incurred in connection with the promotion and advertising of the project. 6-0020 This account covers all advertising, marketing and promotion fees paid by non-profits in the course of marketing, advertising and promotion of events and services etc. It includes all printing relating to promotional material and website maintenance, design, content. 17 Management and auspice fees All management fees, or general overhead recovery charges, allocated to the project by the organisation. The organisation may be to justify any management fees charged to the project. 6-0470 - Management Fees 6-0060 - Auspice Fees This account represents fees paid to another organisation which performs governance and financial services for the non-profit (e.g. payroll services, shared office space fees etc.) This account represents fees paid by a non-profit organisation to another organisation for providing support. The auspice organisation agreements, carries financial risk and legal responsibility for activities of the auspice organisation.
Note Description To be reported Proposed SCOA Item SCOA Description 18 Other support and administration costs All support and administration costs, other than as included above. Examples of support and administration costs include printing, stationery and postage, communications costs, accounting and professional fees and minor asset purchases below $10,000, volunteer costs. This does not include Fringe Benefits Tax, donations, bad debts, loans, loss incurred from the disposal of an asset etc. Please contact the Grants and Acquittals service desk for more information. 6-0010 - Accounting Fees 6-0050 - Audit Fees 6-00780 - Bank Charges 6-0730 - Volunteer Costs Any other item in the 6-0000 series not included elsewhere This account represents accounting and book keeping fees. This account represents fees directly associated with an of financial statements. This account represents all charges associated with the various bank accounts held by a non-profit organisation in relation to the funded project. This account represents all costs relating to volunteers, including training of volunteers. D Modified requirements for Alternate Audit Approach Participants This section applies only to organisations that have applied and been accepted to participate in the Alternate Audit approach for the Annual eFAR. If you are unsure whether your organisation has been accepted to participate, please contact the Acquittal Helpdesk by email to . The eFAR is comprised of up to six parts: Modified for Participants Part 1 Organisation, contact information and project information; No Part 2 Statement of Income and Expenditure; No Part 3 Carry-overs and One-off Grants; No Part 4 Organisation Balance Sheet; No Part 5 Certification of Audited Statement of Income and Expenditure; Yes