3.3.1 Silver (standard) – Use Cases / Scenarios ‘Use cases’ for standard DM that are anticipated in agencies are included in the table below. The corresponding requirement sections of this standard are ticked in the columns. Use Case / Scenario SILVER Acquisition/Capture Document Management Optical Character Recognition Email Digitalisation of documents Bulk import Digital workflow to DM Electronic documents Electronic &/or manual metadata capture Secure document Access schedule Version control Classification & labelling Office integration Custom metadata classification Content searching Retrieval via metadata search Web & mobile based access Offline synchronisation LDAP authentication & authorisation Roles based authorisation CMIS integration Document control Enterprise search File plan management Retention policy management Automated dispositions Tracking & documenting of record destruction Secure legal & audit holds Formal/informal documents Worker Mobile Worker Public Use Case / Scenario Collaboration/Workflow Service Management
SILVER Real time editing of documents Security of documents & profiles Linear workflow processing Internal & external sharing of files Instant messaging integration Notification on document updates Planning & scheduling management of workflow Parallel workflow processing Workflow task & case management Rules integration Self-service administration Full-service administration compliant hosting facility NSW Government Data Centre Onshore/offshore management Non-proprietary & open standards compatible Audit logging Compliance with NSW Government legislation Service management Multi-service broker provision Office-based Worker Mobile Worker Public 3.3.2 Gold (complex) – Use Cases / Scenarios ‘Use cases’ for standard DM that are anticipated in agencies are included in the table below. The corresponding requirement sections of this standard are ticked in the columns. Use Case / Scenario Acquisition/Capture Document Management
GOLD Optical Character Recognition Email Digitalisation of paper documents Bulk import Digital workflow to DM Electronic documents Electronic &/or manual metadata capture Secure document Access schedule Version control Classification and labelling Office tool integration Custom metadata classification Content searching Retrieval via metadata search Web & mobile based access Offline synchronisation LDAP authentication and authorisation based authorisation CMIS integration Document control Enterprise search File plan management Retention policy management Automated dispositions Tracking & documenting of record destruction Secure and audit holds Formal/informal documents Office-based Worker Mobile Worker Public Use Case / Scenario Collaboration/Workflow Service Management
GOLD Real time editing of documents Security of documents & profiles Linear workflow processing Internal & external sharing of files Instant messaging integration Notification on document updates Planning & scheduling management of workflow Parallel workflow processing Workflow task & case management Rules integration Self-service administration Full-service administration Cloud compliant hosting facility NSW Government Data Centre Onshore/offshore management Non-proprietary & open standards compatible Audit logging Compliance with NSW Government legislation Service level management Multi-service broker provision Office-based Worker Mobile Worker Public