PLEASE NOTE – Criteria highlighted in red are specific to clubs with a junior section. All clubs which cater for junior (under 18) members must meet all outlined criteria. Adult only clubs do not need to comply to highlighted criteria 1. ACTIVITY PROGRAMME Ref No. Minimum criteria Examples of Evidence Guidance Evidence Provided 1.1 The Club provides 12 coached sessions per year Training/coaching activities Sessions for new people The Club must provide a varied activity programme as appropriate to the membership and development plan. Evidence should be listed under the correct criteria with reference to where the evidence can be found either online, submitted via email and/or as a hard copy. It should be noted that examples of evidence are suggestions of ways clubs can demonstrate how they meet the criteria it is not a comprehensive list nor does providing an example of each demonstrate best practice in this area. 1.2 All events and activities are registered with British Orienteering to ensure appropriate civil liability and coaches’ insurance Online registration of activities and events Events and activities should be registered and reported on using the British Orienteering admin panel. 1.3 The coached sessions are delivered by licensed coaches List of coaches/leaders and their relevant qualification Details of participant: ratio Activities must be delivered by competent/qualified personnel 1.4 The Club ensures all coaches, officials and volunteers understand roles and responsibilities Role outline Codes of conduct for coaches, officials and volunteers The Club must ensure that coaches, officials and volunteers understand their role within the Club, what is expected of them and the high standards required by them to adhere to competitive
1.5 The Club provides regular local opportunities (minimum one per month between September and May) event series Online registration of events This may include access to clubs local events where travel distances are appropriate 1.6 The Club coordinates entry into regional and national club competitions for Junior and Senior members Copy of results or list of events in which teams participated The Club supports and develops a team ethos for club competitions 2. WELFARE Ref No. Minimum criteria Examples of Evidence Guidance Evidence Provided 2.1 The Club has necessary provision in place for the safeguarding and welfare of its members (including the British Orienteering child protection policy if any under 18s are members of the Club) Child protection policy – adopted or adapted existing policy Welfare policies – adopted or adapted existing policy Appoint a welfare officer Procedures for dealing with recruitment and deployment of volunteers and employees The provision for safeguarding and welfare must comply with statutory and British Orienteering regulations and guidance 2.1a Club members and coaches are appropriately trained in Safeguarding and Child Protection Copies of attendance certificates (at two members) List of trained coaches and members It is a requirement that the welfare officer and at least one coach has attended CPSU accredited training in Safeguarding and Protecting Children 2.2 The Club ensures that all activities and events take place in a safe environment Health & Safety policies – adopted or adapted existing policy Completed risk assessment forms Accident/incident report form Provide examples of the actions taken to ensure risk to members is managed
3.2 The Club demonstrates an awareness and appreciation of its community The Club’s demographic The Club demonstrates an understanding of which geographical areas they are working in Can define the type of person /people it would like to attract Working in partnership with local organisations, volunteer centres, colleges, schools etc. To increase participation and recruit players, volunteers and officials 3.3 The Club proactively encourages new members from the community Communications – newsletters, website, advertising, social etc. Recruitment activities Statistics: number of new members The Club demonstrates actions taken to recruit new players, volunteers and officials in line with British Orienteering’s vision of More People, More Places, More Podiums. 4. CLUB MANAGEMENT Ref No. Minimum criteria Examples of Evidence Guidance Evidence Provided 4.1 The Club is affiliated to British Orienteering ensuring all activities and officers are insured British Orienteering affiliation Valid insurance certificate The Club is operating under British Orienteering guidelines Club activities, premises and officers are appropriately insured 4.2 The Club has appropriate governing documents Club governance documents Constitution (open and Articles of Association Rules/Terms of Reference The Club is operating within a set of appropriate rules and regulations 4.3 The Club has a Volunteer Coordinator Name of individual and role description The Club displays a coordinated approach to valuing and supporting its volunteers