Main Achievements Date Significance Document Manager June 2008 Energy & Utilities Manager in post (four days per week). Position has allowed for a significant expansion of environmental projects carried out at the University. Job Description. September 2008 Sustainability / Environmental Advisor in post (five days per week). Position has allowed for a significant expansion of environmental projects carried out at the University. Job Description. March 2009 Carbon Management Plan published. First holistic environmental management plan published at the University covering core areas of energy, transport, waste and water. Set a target of reducing carbon emissions by 25% by 31/07/13 from a 2006/07 baseline. Plan includes information on management procedures as well as a list of projects to be carried throughout all campuses. Carbon Management Plan (ENU-EMS-14). March 2009 Universities and Colleges Climate Commitment for Scotland (UCCCfS). Signed by the Principal and Chair of Court. Commitment to work with the further and higher sector in Scotland collaboratively and reduce the overall environmental footprint of the sector. Original UCCCfS Certificate See entry below, August 2013 for UCCCfS update. May 2009 Fair Trade status achieved. Assessment of Fair Trade provision at the University, including an overview of ethical procurement on all campuses. July 2009 Environment Index of Universities that Count completed (UTC). Assessment of environmental performance of the University, including governance and strategy as much as quantitative reductions. Independent review of information submitted to UTC from the University. Environment Index, Universities That Count Report (ENU-EMS-39). May 2010 Carbon Trust Standard achieved. Independent assessment of quantitative carbon reduction covering electricity and gas consumption and fuel used in owned and leased vehicles. Assessment included a full review of governance and qualitative procedures in place. Carbon Standard assessment form (ENU-EMS-17). September 2010 Fair status reaccreditation. Re-assessment of Fair Trade provision at the University, including an overview of ethical procurement on all campuses. July 2010 Environment and Social Responsibility of Universities That Count (UTC) completed. Assessment of environmental and social responsibility performance of the University, including governance and strategy and quantitative reductions. External review of information submitted to UTC from the University. Universities That Count Environment and Social Responsibility Report (ENU-EMS-25).
Clause Question Description Name and Location of Documents Actions / Notes 2.2.1 The institution shall have a methodology for assessing the significance of its environmental aspects. Procedure 2.2.1 in the Loreus Document Manager is recommended. This procedure’s purpose is to define the methodology used to identify, assess this significance of and review the institution’s environmental aspects. Procedure 2.2.1 in the Loreus Document Manager was used to develop the Environmental Aspects Procedure stored within the Records section, under ‘Aspects & Impacts Register’ in the Loreus document control system. The Sustainability Office Team have recently developed an internal Environmental Impact Assessment tool, ENU-EMS-90. The tool will be used to assess all project and service related developments at the University. 2.2.2 The institution shall identify all aspects and associated impacts related to the institutions activities, products and/or services. Following the Environmental Aspects Procedure, all significant aspects related to the institutions activities were assessed by Grant Ferguson, Richard Cebula and Jamie Pearson in May 2014. See ENU-EMS-79. 18 significant aspects were highlighted by Alex Hobbins during his visit to the University in January 2013. The 18 were discussed and expanded to 43. The aspects identified are also covered through an array of policies and plans already listed on pages two and three of this document. For example, in terms of procuring food, the University has a Sustainable Food Policy 2.2.3 The institution shall rank the significance of the environmental aspects identified under normal, abnormal and emergency operating conditions. EcoCampus Significance Calculator Tool is recommended to assess the significance of the institution’s environmental aspects. Refer to Significance Calculator Manual available on the training centre (Section 6: Software manuals) Following on from 2.2.2, all 43 significant aspects identified were ranked against normal, abnormal and emergency operating conditions. See Aspects Register – Edinburgh Napier University ENU-EMS-79. 2.3 Developing Objectives and Targets Clause Question Description Name and Location of Documents Actions / Notes
Gold Criteria 3.1 Resources Clause Question Description Name and Location of Documents Actions / Notes 3.1.1 The institution shall develop and implement a procedure for communicating roles and responsibilities to relevant staff. Resources, Roles, Responsibilities and Authority Procedure. 2. Communication Records Procedure 3.1.1 in the Loreus Document manager is recommended. The purpose of this procedure is to show how individuals and committees are assigned the responsibility for establishing, implementing, maintaining and improving the EMS. And also to explain how roles and responsibilities are communicated to those involved. You will need to provide evidence that all roles & responsibilities have been communicated to all relevant staff (e.g. presentations, briefings, emails, posters, meeting minutes etc.) 3.1.2 The institution finalise the Outline Management Structure and the roles and responsibilities for staff. Finalised Management Structure. All EMS implementation roles and responsibilities should be finalised. Adding the information to the EcoCampus Document Control is recommended (Records – Roles & Responsibilities). 3.2 Competence and Training Clause Question Description Name and Location of Documents Actions / Notes 3.2.1 The institution develop and implement a procedure for Procedure 3.2.1 in the Loreus Document Manager is recommended.
referencing to relevant documentation. EcoCampus EMS Manual. elements of the EMS and their interaction. A template of the EMS Manual is located in the EcoCampus Document Control (5. EMS Manual). 3.5 Control of Documents Clause Question Description Name and Location of Documents Actions / 3.5.1 The institution shall develop and implement a procedure for controlling EMS documentation. Control of Documentation Procedure. Full Document Control System Procedure 3.5.1 in the Loreus Document Manager is recommended. The purpose of this procedure is to ensure that documents are created, controlled and easily located in to effectively implement the institution’s EMS and conform to the requirements of the Scheme. The control of documents includes: Setting a method for making changes to documents Records of changes made to documents shall be maintained Responsibilities, authorities and processes for disposing of obsolete documents shall be defined An authorised person approve system documents prior to release and the date of approval shall be shown on the document
preventing them occurring again in the future. Nonconformity, Corrective Action & Preventative Action Procedure The purpose of this procedure is to: Establish, implement and maintain procedures for dealing with actual and potential nonconformities and for taking corrective action and preventive action. Assign responsibility and authority for investigating and rectifying nonconformities. Explain the action(s) needed to mitigate any impacts associated with the 4.4 Control of Records Clause Question Description Name and Location of Documents Actions / Notes 4.4 Your institution shall have a method for identifying, storing, protecting, retrieving, retaining and disposing of records. Control of Records Procedure. Full Document Control System. Procedure 4.4 in the EcoCampus Document Control is recommended. The purpose of this procedure is to identify, protect, retrieve, retain and dispose of records relating to the Environmental Management System (EMS). The control of documents includes: Setting a method for making changes to documents Records of changes made to documents be maintained Responsibilities, authorities and processes for disposing of
Environmental Management System (EMS) Review and revise the policy, objectives and targets and other elements of the EMS Identify opportunities for environmental improvement. You need to provide the records arising from the Management Review Committee meeting. Storage under ‘Records – Management Review’ of the EcoCampus Document Control is recommended.