SECTION A: GENERAL MANAGEMENT Section Standard Guidance Assessor Guidance Notes A1 SITE MANAGEMENT A1.1 General appearance of the depot must present a professional image. Site must be generally clean and in good repair. Generally tidy with absence of accumulated rubbish and Yard surface must be in good repair and regularly cleaned with absence of: Accumulated mud. Stagnant standing water. Weeds. Buildings well maintained. Perimeter fence in good repair (if applicable). A1.2 Hauliers must be registered with the authorities required by the food hygiene regulations. R Legislation [(EC) 852/2004] requires individual to be registered if they are transporting materials which are destined for food consumption. In GB this registration is with Local Authority Environmental Health or DARD in Northern Ireland. Documentation checks to demonstrate proof of registration and compliance. A1.3 Subcontractors employed by the haulier for operations falling under the scope of this scheme must be scheme members. Where a ‘traction-only’ solution is provided to a haulier there is no Staff not directly employed by the haulier must be trained to carry out their role in compliance with the DTAS standards and records kept. Documentation and questioning managers. Look for evidence of the status of any subcontractors currently in use, typically a copy of the subcontractors scheme certificate. Look for evidence of the training of staff not directly employed by the haulier (if applicable).
position of water supplies and mains, fire hoses/extinguishers, fuel stores and combustible materials, electricity mains and meter, drainage and water courses and colour coded drains. A2.8 There must be documented business continuity procedures to counter disruption to farm collection. R Procedures must cover a) Weather Events Heavy snow. Prolonged cold weather. Floods. b) Industrial Action c) IT failure d) Fire e) Disruption of fuel supply. For all events examples may be: Pre-emptive collection plans, e.g.; shifting night collection today, emergency routes, driver availability, communication systems, Alternative access routes. For snow, ice and cold weather additional measures may be: Availability of salt and grit. Contingency to prevent: freezing of CIP water supply Freezing of vehicle pipe work and valves knowledge of expected, weather conditions and gritting by, highways agency vehicle suitability and availability For flooding examples may be: List of routes potentially at risk. A2.9 There must be documented procedures covering the Hauliers must implement customer procedures which conform to HACCP Documentation check:
Designated smoking areas if permitted. A4.3 Procedures must be in to ensure the site meets statutory hygiene requirements. Procedures should include: Pest control Cleaning schedules Spillages Suitability of cleaning chemicals Check for contract with pest control company or evidence of an internal policy. Look for: Evidence of rodent activity. Bait stations. Regular reports from contractor. Look for equipment to deal with spillages: Appropriate spill kits. Question staff on procedures. A4.4 The onsite and any sub depot CIP set must be maintained in a safe and effective working manner and repaired if damaged or faulty. R The Dairy UK CIP CoP must be available and personnel responsible for CIP should be familiar with appropriate guidance. The site must be able to demonstrate that the procedures employed meet the requirements of the CoP as covered by the following: The CIP unit must be secured when not in use. CIP unit operating instructions must be available. All Chemicals must be correctly stored: chemicals in use must be locked away, suitable separation of acid and alkaline chemicals. This may require physical separation to prevent any possibility of a chemical reaction, all containers must be clearly and correctly labelled, Determine presence of on-site and sub depot CIP and individuals with operational responsibility. Check availability of CIP CoP. There is no requirement to assess directly against the CIP CoP. When Questioning Managers on the principles of the Dairy UK CIP CoP determine that they can reference the appropriate areas against their own procedures. Check: Security procedures (Sufficient to prevent access to main control panel & chemicals). Availability of operating instructions. Suitability of chemical storage Presence of eye washing & working shower facilities. Presence of data sheets for the chemicals in use at the emergency wash facilities. Availability of appropriate (safety goggles, rubber gloves and occasionally full-face mask) and use when CIP in operation.
secured to the pipe or a plate on the tank, or in the cabinet housing the inlet pipe. C5.3 Procedures must be in place to ensure that prior to use any tanker added to the fleet is inspected and is CIP’d R Cleaning and internal inspection records must be available for Complete an trail for the last vehicle added to the fleet. C5.4 Procedures must be in place for the operation, cleaning and maintenance of automatic sampling equipment if fitted to tankers. R Procedures must be in the drivers handbook or hauliers procedures and must cover all aspects relating to the and must include: Conformity to the requirements of the operations manual. Cleaning procedures. Quality monitoring procedures. Training requirements for all relevant staff. Check Driver handbook or haulier procedures Documentation and question drivers and managers on procedures for changing consumables and ensuring any special CIP requirements are met. Visual examination of the sampling equipment to establish absence of milk residues in the sampling tubes. Examination of quality monitoring procedures, which may include demonstration of regular visual checks and ATP swabbing. Examination of training records. Examination of complaint records. e.g.: instances of high bactoscans on particular routes. C5.5 Hose ends must always be appropriately capped when not in use. This includes both vehicles in use and hoses held in stores. Hoses held in stores must not be stored on the floor. Visual inspection vehicles on site. Check with drivers and depot staff.
D1.2 The inside of tankers must be visually inspected after CIP and records kept of time, date, and premises where cleaning is carried out, and records retained for a minimum period of 6 months. R If ease of tanker access and health & safety considerations permit, an internal inspection must be carried out to ensure surfaces are visually clean, well-drained and free from odour. Should internal tank inspection be impractical then all outlet valves must be checked and final drainage residues checked for any abnormality. Documentation and questioning drivers, managers and CIP operators if relevant. Accompanied by manager/supervisor check vehicles recorded as cleaned (but not loaded) and remove blank end cap to check drainage is complete and that CIP was satisfactory; check blank ends, butterfly valves and outlet for any evidence of milk residue or milkstone. Check tanker rejection history to see whether lack of drainage has been identified as a problem previously. D1.3 An effective tanker hygiene monitoring system must be in place. R An effective system must include an ATP system (Adenosine Triphosphate) and visual inspections. Procedures must be in place to ensure that corrective action is taken if samples exceed set levels of cleanliness. Documentation check. that ATP system/tanker swabbing is being undertaken as per customer requirements. Check recent customer audits. D1.4 Procedures must be in place for the safe collection of milk from farms. R Procedures must be in the drivers handbook or hauliers procedures and must include: Correct and safe loading of the vehicle considering safety of the goods and include Being in attendance whilst loading. Awareness of vehicle capacity. Any customer specific specifications that cover unusual circumstances and/or abnormalities. Check Driver handbook or haulier procedures Check Driver incident report forms. Question drivers on knowledge of on farm collection procedures.
D1.5 Procedures must be in place for milk inspection and sampling at loading. Procedures must be in the drivers handbook or hauliers procedures and must include : Checking the temperature of the milk. Inspecting the milk (visual and Taking samples. Procedures for ensuring that drivers are not at risk when taking samples from farm vats by leaning over and or reaching and falling into large/tall/deep vats. Sampling requests outside normal sampling protocols. Procedures milk is rejected and left on farm. Procedures for suspect tampering or contamination. Ensuring all relevant information for the load is completed and that a receipt is issued. Check Driver handbook or haulier procedures Check Route summaries for any collection of hot milk, or evidence of authorised collections. Check hot milk records. Rejected load history. Question drivers on their knowledge of on farm collection procedures. D1.6 Procedures must be in place for the reloading of milk from ex farm tankers into a secondary vessel for onward delivery. R Procedures must be in the drivers handbook or hauliers procedures and must include: Security of vessel and contents. Records of any testing carried out to meet customer requirements. Procedures and records to demonstrate the efficiency of any CIP unit on the site. Procedures and records demonstrating effective cleaning Documentation check Question drivers and other relevant staff on their knowledge of reloading procedures to check compliance with guidance.
Section Standard Guidance Assessor Guidance Notes D4 CONTAMINATION D4.1 Procedures must be in to ensure that where tankers are used for specialist milks the tanker and equipment must be cleaned internally prior to collection unless the previous collection was of the same milk type. R Specialist milks include: Organic, , Kosher or non-farm assured. Documentation check. CIP detail on route summary for a specialist milk load to ensure no non-specialist milk was carried. Check vehicle running sheets to ensure that no non-specialist milk has been collected between CIP and the start of the specialist milk route. D4.2 Procedures must be in place to ensure that tankers and equipment must be appropriately cleaned internally after transporting food grade liquids and before transporting milk and milk fractions. R Appropriate cleaning be site specific and by risk assessment. documented procedures for CIP requirements for each food product carried and that it is clearly displayed in the area near the CIP. Question drivers or relevant staff on their knowledge of these procedures Inspect records to ensure appropriate cleaning procedures are implemented. Section Standard Guidance Assessor Guidance Notes D5 SECURITY D5.1 Procedures must be in place for when a tanker is left unattended at an unsecured site in that all access points to the milk and milk contact surfaces must be secured to prevent tampering or to detect tampering. Unsecured sites are those locations where unauthorised access to the vehicle is easily practical. The drivers’ handbook or documented haulier procedures must set out clearly which locations are to be regarded as unsecured sites and the action to be taken. Securing is achieved by the fitment of seals, locks or end caps. Documentation and equipment and questioning drivers, in particular checking that sealed items cannot be accessed without breaking the seal. When determining whether or not a site is secure, the haulier must carry out a risk assessment.
R and/or locks must be fitted to: Manway covers or manlids and associated pipe work. Vulnerable Exposed Pipe work and Valves. Any joints in exposed pipe work (either milk or CIP) must also be secured. Rear Compartments. Any doors in daily use must be able to be secured. Unless carried wholly within a secure rear compartment, all hoses must be stowed in lockable hose tubes that are capable of being secured by a seal or lock. Any exposed outlet valves must be secured. Where numbered seals are used to secure pipes, hoses, doors etc. the numbers from the seals must be recorded to allow the driver or other relevant persons to check the seal numbers correspond to the vehicle. must be fit for purpose and applied effectively. Simulated security breaches should be undertaken at a minimum of once a month. That assessment will be based on a review of: Manning levels on the site – 24 hour, part unattended etc. Security of perimeter fencing Entry / exit points and the opportunity for unobserved entry. Records of any incidents – have there been any incidents? A copy of that risk assessment must be available at the time of the audit. If the risk assessment determines that the site is not secure, all tanker security procedures must be in place. They must look at recent food safety audits undertaken by the customer. Check a sample of food safety security sheets. Look for evidence of simulated security breaches and random paperwork checks by the and rectification of any deficiencies detected. Simulated security breaches are not required at secured sites. D5.2 Procedures must be in place to ensure that drivers check all security equipment at the The drivers handbook must set out procedures for making the tanker secure Documentation check and questioning drivers understanding of:
start of their shift and again after the vehicle has been left unattended in an unsecure site. R in all situations and drivers must be familiar with these requirements. Daily vehicle security procedures. Evidence of tampering. Seals in place and recorded. Requirements of Food Safety Act that unattended vehicles must be secured. D5.3 Procedures must be in place setting out how drivers deal with any suspected instances of vehicle tampering. R The haulier’s procedures must cover the requirement on drivers to report tampering and the obligations on personnel dealing with the report. The driver’s handbook must set out these requirements and drivers must be aware of them. Documentation check and questioning drivers. Question drivers and supervisors/managers on action to be taken in the event of a breach of security; who is notified and how the milk is quarantined. SECTION E: OUTBASED RELOADS, ROADSIDE COLLECTIONS AND USE OF LAY-BYS Section Standard Guidance Assessor Guidance Notes E1 OUTBASED RELOADS, ROADSIDE COLLECTIONS AND USE OF LAY-BYS. E1.1 General appearance of the site must present a professional image and have suitable facilities. Site must be generally clean and in good repair and have an onsite spill kit. Generally tidy with absence of accumulated rubbish and scrap. If on farm no access to the loading area by farm animals. Look for equipment to deal with spillages: Appropriate spill kits. No drains in the loading area. Yard surface must be in good repair and regularly cleaned with absence of: Accumulated mud. Stagnant standing water. Weeds.