buildings with accessible facilities if catered, make allowance for special dietary needs materials appropriate audio-visual material appropriate hard-copy material trained & aware staff made to improving universal access to our consultation processes. Specific Issue materials location/accessibility facilities 1.4 Accessing Our Website Current Status Ensure our website is accessible to as many users as is practical through utilising appropriate design standards. accessible layout simple intuitive good search function accessible design appropriate colour schemes scalable reader compatible downloads suitable document sizes readable formats access to alternatives link to access address Updating the website itself will be undertaken progressively to ensure appropriate accessibility. This will involve four main areas: Look & feel of the website itself; Inclusion of tailoring (e.g. font resizing) capabilities within the site; Ensure compatibility with screen reader technology Updated advice regarding accessing MPA material via the web, including retaining link to ; Ensuring material made available for downloading is accessible (see 1.4) through management of file types and formats June 2016 June 2016 June 2016 June 2016 June 2016 Community Engagement Advisor Community Engagement Advisor Community Engagement Advisor Community Engagement Advisor Community Engagement Advisor Website is only partially compliant with visual accessibility standards. Website does include a link to accessibility information, including a link to the email account that allows those with accessibility issues to seek information in suitable formats. Specific Issue accessible layout & design 1.5 Accessing Our Documents Current Status Ensure all documents prepared by or for the MPA are accessible through ensuring appropriate design standards are utilised. Electronic Documents accessible language suitable to the audience/subject accessible design according to standards file sizes alternative formats in readable format As part of a more & feel of MPA consistency and quality will be paid to ensuring accessibility guidance. Development accessible statutory (including urban maps) Most material is at least somewhat accessible, however full compliance with accessibility guidance, including provisions of alternative formats, is not yet universal. Specific issue
100% of consultant reports in accessible format Hard Copy Documents accessible language suitable to the audience/subject accessible design according to standards 100% of consultant reports in accessible format Development and confirmation of standard accessible look & feel, formats, colours, layouts, etc. for non-statutory MPA documents in Adobe pdf format Development and confirmation of standard text-to-speech reader compatible Microsoft Word templates for use as alternatives to Adobe pdf format downloads Managing pdf file sizes through splitting documents to generally meet guidance along with the provision of text-to-speech readable documents Inclusion of alternative text for diagrams, maps and tables in all publicly available documents Provide awareness and use training as required to ensure uptake of the revised approaches Develop and arrange a training program for staff who author publicly accessible documents in writing in plain English (see Organisational Implementation Plan) Ensure standard RFQ templates specifically include appropriate requirements of contractors that will be providing reports that are to be publicly available to ensure they are appropriately accessible May require some external advice or review to ensure full compliance. May require some external advice or review to ensure full compliance. NA NA Organisational communication schedule Included in staff development NA June 2016 June 2016 Ongoing June 2015 COMPLETE Ongoing Ongoing June 2015 COMPLETE Graphic & Design Specialist Graphic & Design Specialist Graphic & Design Specialist Graphic & Design Specialist Resources Coordinator Human Resources Coordinator Director Technical Services accessible design file size printed versions alternatives Outcome Area 2: Reducing barriers to persons with a disability obtaining and maintaining employment S 38 (1) (b) Area of work Current Status Action Implementation Resources Required Timeline Responsible Person 2.1 Emergency Policies around disability Fire wardens are verbally trained in what to do when staff are physically unable to evacuate the premises. Document and train relevant personal in the event of an emergency evacuation for individuals with a disability. Create procedure. Organisational communication schedule February 2015 COMPLETED Resources Coordinator Specific Issue Currently no documented procedure for evacuating individuals with a disability in an emergency. 2.2 Staff Wellness initiatives (targeted towards persons with a disability) Current Status Source Information on fitness programs for staff in order to increase their physical activity and stay healthy. Explore option for adjustable to decrease sedentary activity and to cater for employees with specific requirements. Continuously investigate ideas and opportunities to be healthy and options. The MPA currently provides the following services to all staff; Annual Flu shots Employee Assistance Program Work health checks Ergonomic Assessments
Access to discounted private health Specific Ensure the continuous improvement of wellness initiatives within the organisation. 2.3 Recruitment procedures Current Status Collating information regarding organisations which support people with a disability gaining and maintaining employment. Explore opportunities for people with disabilities to enter the workforce through traineeship programs Amend Recruitment Policy to ensure external advertisements are placed on www.careers.vic.gov.au which provides accessibility options Report to the CEO and executives on the findings of the research. Report to the CEO and executives on the findings of the research. Update in Records Management System NA NA NA December 2015 December 2015 January 2015 COMPLETE Human Resources Coordinator Current recruitment policy does not include practices which excludes recruitment of people with a disability. Specific Issue Ensure our recruitment policies and procedures do not unfairly people with a disability who are both current, potential and future staff. 2.4 Reasonable adjustment on disclosed disabilities Current Status Revise the current policy to be approved by the CEO. The Policy outlines the MPA’s procedures surrounding disclosure of a disability and reasonable adjustments. Approval by CEO and Executives required. NA October 2015 COMPLETE Human Resources Coordinator The Equity, and Diversity Policy addresses reasonable adjustment at a high level. Specific Issue No detailed policy regarding reasonable adjustments and disclosure of a disability 2.5 Training for recruitment selection panels Current Status HR to provide selection panels with best practice information on interviewing and recruiting people with a disability and best practise for working with employees with a disability. HR involvement in the interview process to ensure that best practice is followed. More information can be provided to panels where applicable. Consultation with disability peak bodies will be undertaken where required. NA Ongoing Human Resources Coordinator No information collated on best practice when recruiting and working with staff with a disability Specific HR and Managers should be of best practise when recruiting and working with staff with a disability.
January 2016 Disability awareness training - Conduct small training sessions and commence invited speaker program based on the results of the organisation Disability Awareness survey MPA All Staff January 2016 Communicate revised approaches to document accessibility MPA All Staff March 2016 6 Month Review – Report progress to staff Communicate updated consultation processes to staff Staff Meeting All Staff June 2016 Report in Annual Report MPA NA January 2017 Annual Disability awareness training Staff Meeting All Staff January 2018 Annual Disability awareness training Staff Meeting All Staff