Submission of Resolutions New Business Action on all Convention Committee Reports Awards Swearing in of Newly Elected Officers Good of the Closing Prayer Retiring of Colors Adjournment While it shall be in order for the Annual Convention to recess from time to time, the motion to adjourn will be considered out of order until all business has been completed. Other Meetings All meetings shall be conducted in accordance with current Parliamentary Authority. Meetings may be held in person or via electronic means. The general order of business shall be as follows: Prayer, Anthem and Pledge of Allegiance to the Flag Introduction of guests to the assembly Reading of minutes of last meeting and communications Treasurer’s report Committee reports Unfinished and new business Good of the Order Retiring of Colors Adjournment Meetings of the of Directors shall be at the call of the President and as indicated below to carry out the management of the Association. A quorum shall consist of 2/3 of the Board Members, one of which shall be the President or Vice President. Meetings of the Board of Directors shall be open to the general membership. The general membership shall not have voting rights nor privilege of the floor. When in Executive Session, only Board members may attend except as invited to do so by the President. A pre-Convention National of Directors meeting shall be convened if necessary not earlier than 24 hours prior to the opening of the Annual Convention. A post-Convention Board of Directors meeting may be convened if necessary normally at the site of the Annual Convention, not more than 24 hours after the adjournment of the Annual Convention. meetings as necessary may be carried out via telephone conference or other electronic means.
INSTALLATION OF NATIONAL OFFICERS (Installing Officer) It now becomes my duty and to install the members who have been elected to serve as the National Officers and Board of Directors of the United States Coast Guard Chief Petty Officers Association, the Coast Guard Enlisted Association and the Chief Petty Officers Association Auxiliary. Mr / President, you will call the roll of officers-elect and as the names are called, the officers will stand. Will the Officers-elect please come forward? I have the honor of installing you who have been chosen by the membership to administer the affairs of the Association for the period elected. I congratulate you. Mr / Madam President-elect, please place your left hand on the Bible before you. Officers- elect to the rear, place your left hand on the shoulder of the person before you. Now all raise your right hand and answer the following question in the affirmative - “Will you conscientiously perform all the duties of your office as prescribed by the rules governing our Association?” (ANSWER: I will) Will you protect at all the interest of the Chief Petty Officer’s Association, its chapters, auxiliary units, branches, and members, to the best of your ability? (ANSWER: I will) Will you keep accurate records and true accounting of all funds, books, papers, and other property entrusted to you by your Association and submit accounting records, when required or requested, for financial audit? (ANSWER: I will) (Have each Association take their own oath) (CPOA) Please say after me, using your name as I do mine. I ( NAME ) solemnly promise ------- I will faithfully discharge the duties, ------- of the office to which I have been elected, ------- to the best of my ability, ------- in accordance with the rules, ------- governing the United States Coast Guard, ------- Chief Petty Officer’s Association. This I freely pledge, ------- as a citizen of our United States of America, ------- and on my honor as a Chief Petty Officer, -------- of the United States Coast Guard.