24 hr hold Office w/ 5 chairs – 4 6ft tables around perimeter walls 6 24 hr hold AV Storage 6ft and (2) chairs 2 24 hr hold Faculty Office Conference 8 7:00 am – 8:30 am Breakfast Rounds of 10 250 24 hr hold General Session Crescents of 5 Riser w/ head table for 4 250 24 hr hold Break out #1 Crescents of 5 Riser/Head table for 3 125 24 hr hold Break out #2 Crescents of 5 Riser/Head table for 3 100 24 hr hold Break out #3 Crescents of 5 Riser/Head table for 3 75 24 hr hold Break out #4 Crescents of 5 Head table for 3 50 24 hr hold out #5 Crescents of 5 Head table for 3 50 24 hr hold Break out #6 Crescents of 5 Head table for 2 25 24 hr hold Break out #7 Crescents of 5 Head table for 1-2 25 24 hr hold Break out # 8 Crescents of 5 Head table for 1-2 25 24 hr hold Break out # 9 Crescents of 5 Head for 1-2 20 24 hr hold Break out # 10 Crescents of 5 Head table for 1-2 25 10:00 – 10:15 am AM Coffee/Tea Service Flow 250 12:00 – 1:30 pm Lunch w/ speaker Rounds of 10 Head w/ Lectern 250 Date 4 24 hr hold – 6 pm Staff Office Round w/ 5 chairs – 4 6ft tables around perimeter walls 6 24 hr hold AV Storage 6ft table and (2) chairs 2 24 hr hold – 6 pm Faculty Office Conference 8 7:00 am – 8:30 am Breakfast Rounds of 10 250 24 hr hold – 6 pm General Session Crescents of 5 Riser w/ head table for 4 250 24 hr hold – 6pm Break out #1 Crescents of 5 Head table for 3 125 24 hr hold – 6pm out #2 Crescents of 5 Head for 3 100 24 hr hold – 6pm Break out #3 Crescents of 5 Head table for 3 75 24 hr hold – 6pm Break out #4 Crescents of 5 Head table for 3 50 24 hr hold – 6 pm Break out #5 Crescents of 5 Head table for 3 50 24 hr hold – 6pm Break out #6 Crescents of 5 25
Head table for 2 24 hr hold – 6pm Break out #7 Crescents of 5 Head table for 1-2 25 24 hr hold – 6pm out # 8 Crescents of 5 Head for 1-2 25 24 hr hold – 6pm out # 9 Crescents of 5 Head table for 1-2 20 24 hr hold – 6pm Break out # 10 Crescents of 5 Head table for 1-2 25 10:00 – 10:15 am AM Coffee/Tea Service Flow 250 12:00 – 1:30 pm Lunch w/ speaker Rounds of 10 Head Table w/ Lectern 250 Are Meeting and Function Rooms compliant with American Disabilities Act (ADA)? Yes No Can the Program use its own audio-visual equipment at no additional charge? Yes No Please include an audio-visual price list sheet with this proposal for the Program. Propose Meeting and Function Room Rates. Please note the maximum Meeting Room Rental as indicated on the RFP in Section 2 - $10,000.00 maximum Based Upon Percentage of Block Inclusive Meeting Room Rental Rates If the total sleeping rooms occupied equals 80-100% of the total sleeping rooms blocked. Complimentary If the total sleeping rooms occupied equals 70–79% of the total sleeping rooms blocked. If the total sleeping rooms occupied equals 60–69% of the total sleeping rooms blocked. If the total sleeping rooms occupied equals 59% or less of the total sleeping rooms blocked. Propose Termination Fee and corresponding Effective Deadline Date. Please note the maximum Termination Fee as indicated on the RFP in Section 2 - $10,000 Maximum
Item Number Termination Effective Deadline Date Inclusive Termination Fees a. Effective on or before: b. Effective on or before: c. Effective on or before: d. Effective on or after: Propose Food and Beverage schedule, including specific provided for the unit price indicated on the Form for Submission of Cost Pricing. Type of Group Meal Food and Beverage Menu Estimated Number of Meals Inclusive Price per person Date 3 Breakfast Buffet 250 $25.00 AM Coffee Service 250 $8.00 Lunch 250 $40.00 Date 4 Breakfast Buffet 250 $25.00 AM Coffee Service 250 $8.00 Lunch 250 $40.00 Propose Sleeping Room schedule. Enter “n/a” for any items that are not applicable. Date Type of Sleeping Room Estimated Number of Sleeping Rooms Confirm number of able to provide Confirm room rate (w/o taxes & surcharges) Confirm daily individual room rate w/ surcharges and/or tax (if applicable