OHFT met with SHFT’s Legacy Team to approaches/ information Complete Complete Directory of Services – notify services of new contact details Uncertainty of who maintains the Directory of Services to ensure correct contact details are recorded/ CCG action Majority of service numbers maintained at transition, with the exception of the three community teams, which do not provide emergency provision. A recorded message was left on the ‘old’ phone number to inform callers of the new number. People Outstanding/ Risks Mitigations Project ‘buddy’ allocated to each team Complete Complete Project team visited all following transition Complete Complete Rolled out bespoke induction programme Complete Complete Formal consultation completed Complete Complete Staff pay issues have been resolved, e.g. the issuing of P45s to some staff in error and some staff being placed on emergency tax Complete Complete
DBS and Eligibility to Work checks complete Complete Complete Issue and re-issue of ID badges as incorrect job titles provided Complete Complete Staff engagement ongoing Weekly review as part of highlight report to Exec None Advisory on call rota for four weeks from LD consultants Complete Complete Consultant and Operational Management on call arrangements (including education sessions) Complete Complete Community on call guidance written and circulated Working document Continues to be updated and circulated to incorporate new operational issues as they arise Recruitment to vacancies Recruitment to both established and new vacancies at various stages HR working overtime to process Transfer of documentation (OH been delayed/ outstanding; historical sickness data not provided) OH records received, but specific software required to ‘view’ documentation (firewall). Sickness data at time of transition received, but not historical data Working with IM&T colleagues to resolve issue. Assurance discussion has taken place. Request submitted to SHFT for copy of 2 worth of sickness data. Training records received and uploaded onto Complete Complete
Transfer of site Slade site not transferred as yet but will be in line with the BTA deadline (three months). Option appraisal of Slade site buildings completed/ OHFT starting amenities. BTA cover. New forensic pathway Business case for new build for LD secure pathway in final draft/s, with initial project team. Workshop booked/ estates team mobilized against their project plan and timescales. NHSE deadline is July 2019 for mobilization of whole pathway. Separate project team will work up joint estates and clinical project plan aligned to estates and NHSE timescales Amenities and Cleaning arrangements at Slade site Assurance from SHFT that cleaners continuing the transfer of the site/ amenities being transferred OHFT making arrangements to commence from date of transfer Temporary room booking system set up at Abell House Complete Complete Set up and trained identified staff in and budget management Complete Complete Set service budgets Complete Complete Transfer of charitable funds complete Completed Completed Repairs to pool car Damage to pool car estimated repair cost of £650 SHFT to cover the cost up to the agreed value
Ulysses/ secondary commissioning SI reporting/ mortality reviews presentation to VAM following publication of retrospective mortality report by the CCG. No beds for people with LD in crisis People have to go out of area and risk poor outcomes as a result Out of area placement model and MH crisis response being reviewed – reasonable adjustments in MH transformation plans and looking at three beds in Ashurst for flexible person centred model of triage/ assessment/ stabilization. Considering a MH liaison nurse post. Joint work with social care Concerns were raised that both assessment and outcomes for people with learning disabilities would be poor due to the impact of social care changes including their move to generic locality based social work teams and away from specialist teams Three senior practitioners agreed to link to teams. Joint meetings monthly. Community joint working with OCC much improved. Development of feedback mechanisms to capture this. Reviewing jointly all cases where decision making has led to poor outcomes (intended or otherwise). Lack of evidence base for some work with people with LD Nationally recognized risk. Special Interest research group established, in patient mental health champions meetings underway, Human factors project work progressing with Patient Safety, Leading Together programme being devised. All in partnership