HALTON TABLE TENNIS LTD (Halton Table Tennis league, Halton Table Tennis Club and Halton Centre for Excellence) DATA PRIVACY POLICY 1. About this Policy 1.1 This policy explains when and why we collect personal information about our members and instructors, how we use it and how we keep it secure and your rights in relation to it. 1.2 We may collect, use and store your personal data, as described in this Data Privacy Policy and as described when we collect data from you. 1.3 We reserve the right to amend this Data Privacy Policy from time to time without prior notice. we may be required to amend this Data Privacy Policy due to regulations. For any significant changes you will be notified but you are advised to check Halton URL for the latest Privacy Policy 1.4 We will always comply with the General Data Protection Regulation (GDPR) when dealing with your personal data. Further details on the GDPR can be found at the website for the Information Commissioner (www.ico.gov.uk). For the purposes of the GDPR, we will be the “controller” of all personal data we hold about you. 2. Who are we? 2.1 We are Halton Tennis Ltd We can be contacted at Select Secuirty Stadium, Halton Table Tennis Centre, Lowerhouse Lane, Widnes WA8 7DZ, Tel 01928 563640 3. What information we collect and why. Member's name, address, telephone numbers, e-mail, address(es). Managing the Member’s membership of the National Governing Body Performing the Club’s/League’s contract with the Member. For the purposes of our legitimate interests in operating the Club/League. The names and ages of the member’s dependents Managing the Member’s and their dependents’ membership of the Club/League Performing the Club’s/League’s contract with the Member. Emergency contact details Contacting next of kin in the of an emergency Protecting the Member’s interests and those of their dependents Date of birth / age related information Managing membership categories which are age related Performing the Club’s/League’s contract with the member Gender Provision of adequate facilities for members For the purposes of our legitimate interests in making
Reporting Information to Tennis England sure we can provide sufficient and suitable facilities (including changing rooms and toilets) for each gender For the purposes of the legitimate interests of Table Tennis England to maintain diversity data required by funders The Member’s name, TTID Managing competition and entries and results Publishing results and ranking For the purposes of our legitimate interests in holding competitions and events for the benefit of members. For the purposes of our legitimate interests in promoting the Club/League For the legitimate interest to providing relevant tournament and player information to Table Tennis England and providing communications to players Photos and videos of members Putting on the website and social media pages and using in press releases Consent. We will seek the consent on their membership application form and each membership renewal form. The member may withdraw their consent at any time by contacting us by e-mail or letter Member’s name and e-mail address Creating and managing the online key members directory Consent. We will seek the consent on their membership application form and each membership renewal form. The member may withdraw their consent at any time by contacting us by e-mail or letter Bank account details of the member or other person making payment to Table Tennis England Managing the Member’s and their dependants’ membership of the Club/League the provision of services and events. Performing the club’s/league’s contract with the Member Member’s and former member’s name and e- mail address To conduct surveys of Members and former members for the benefit of the organisation and For the purposes of our legitimate interests in operating Table Tennis England and its capacity as