Executive Sponsor Oversight of project Marcos Trujillo Project Oversight Division CIO project certification Bruce Oakeley it Business Oversight of Project and external stakeholder Rebecca Maes Project Oversight Division (STIP) IT Project Manager oversight of IT project deliverables joann girard Information Technology IT Technical Review Oversight & Technical Review of IT Project Deliverables Jeff Woodman Information Technology 2.2.3 The eSTIP is primarily utilized and edited by the Project Oversight Division STIP team within the NMDOT. However, the eSTIP is relied on by a host of other systems to integrate data within the entirety of the NMDOT. The project team will be working with representatives from departments reliant on the eSTIP to support their business needs in order to identify all required data elements are migrated and tested appropriately. Role Responsibility Executive Project Sponsor The point person will be the highest level of NMDOT. Responsibilities include: Champion Project Consider changes facing the organization and its impacts Responsible for finding budget to complete project Participate in planning sessions Ultimate project responsibility Steering Committee Tasked with overall direction and support of the project Participate in meetings Review and provide comment on documentation provided by project team. Review project funding and its sources Business Owner Person responsible to the participating entities that make decisions related to the operation of the project. Problem Solving
Reviews/approves work of vendors Participate in changes to project Diagnose potential problems on project Determine roles of IT personnel Ultimate project success Budget Planning Project Schedule Training Plans Contract Management Ensure communications between vendor and project owner. Ensure communications to external stakeholders Project Team Members Staff assigned to Project. Define Business Scheduling of meetings System Administration Testing Purchasing and processing Data integrity Data Technical Staff (NMDOT and Vendor) Staff assigned to defining infrastructure requirements and providing support to project indefinitely. Duties for Data Exports and Interfaces Include: System infrastructure Specifications Integration of other NMDOT systems Data backups Storage requirements Data Migration support Network connectivity Vendor Duties for Hosted System Include: Integration of NMDOT systems Data backups Storage requirements Security Data Migration support
Systems install and updates Network connectivity Provide test/development environments System maintenance System reporting Disaster recovery Anti-virus protection 2.3 The Project Managers will be responsible for creating periodic internal reports for NMDOT stakeholders, including executive management, and will assist in preparing materials for presentation to DoIT and the PCC. The Project Managers will work in conjunction with the Business Owner, Technical Leads and the vendor personnel to gather data for these reports. 3.0 NMDOT has divided the overall work into a series of deliverables/tasks, under 2 separate contracts. The implementation contract (Contract 60-0140, with EcoInteractive, Inc) encompasses items 1-8 below. The IV&V contract (Contract 70-0101, with RESPEC) encompasses item 9 below. Deliverable 1 – Initial business analysis & kickoff Deliverable 2 - Project management Deliverable 3 – System requirements & design documentation Deliverable 4 – System configuration Deliverable 5 – System development & deployment Deliverable 6 – Training Deliverable 7 – Ongoing SaaS – Maintenance & Technical Support Deliverable 8 – Ongoing SaaS Deliverable 9 – IV&V 3.1 3.1.1 Number Description Business Objective 1 Increased efficiency and productivity through a well-managed planning, programming and tracking system OBJECTIVES
Data sharing with internal GIS systems 5.3 / Activity Associated Deliverables Estimated Budget Initiation Initial business analysis & kickoff N/A Planning Project management N/A Initiation System requirements & design documentation N/A Implementation System configuration N/A Implementation System development & deployment N/A Implementation Training N/A Implementation Ongoing SaaS – Maintenance & Technical Support N/A Initiation - Close Ongoing SaaS (6 monthly payments of $14,454.69) $86,728.14 Post-Close Ongoing SaaS – Remainder, Year 1 (6 monthly payments of $14,454.69) $86,728.14 Ongoing SaaS –Year 2 (12 monthly payments of $14,671.51) $176,058.12 Ongoing SaaS –Year 3 (12 monthly payments of $14,891.57) $178,698.84 Ongoing SaaS –Year 4 (12 monthly payments of $15,114.96) $181,379.52 Implementation IV&V $24,145.31 TOTALS $733,738.07 5.4
5.4.1 See Section 2.2.1. 5.4.2 Project Sponsor Oversight of Project Marcos Trujillo Project Oversight Division 505-827-5148 Project Manager Work with vendor Melissa Herrera Project Oversight Division 505-827-0660 Project Manager Work with Vendor Roseann Rice Project Oversight Division 505-827-1615 Business Owner, Project Manager Work with vendor Rebecca Maes Project Oversight Division, STIP 505-476-3785 IT Apps Technical Oversight Jeff Woodman IT Apps Bureau 505-827-5289 NMDOT GIS Technical Review & Support Todd Howell GIS 505-827-5453 IT Project Manager IT Project Process Joann Girard IT PMO 505-470-0194 Project Manager (EcoInteractive) Work with DOT Anne Happel Project Management, SaaS Implementation 530-750-5321 Project Manager (EcoInteractive) Work with DOT Evan Scarisbrick Project Management, SaaS Implementation 530-750-5324 IV&V Independent oversight Joel IV&V 505-934-0787 IV&V Independent oversight Denise Brickley IV&V 505-507-3404 5.5 PLANNING ACQUISITION Resource planning is detailed Note that project staff reflects only the 6 month period through end of implementation and GoLive. 5.5.1 Resource Cost Estimate Estimated Hours Availability Skill Set Work Product/Deliverable Rebecca Maes 6 months 40% Business process Project management Joann Girard 6 months 20% Project management Project management
Roseann Rice 6 months 40% Project management, software testing Project management Melissa Herrera 6 months 40% Project management, software testing Project management EcoInteractive $86,728.14 500 Vendor System configuration, data migration and training. RESPEC (IV&V) $24,145.31 6 months 15% IV&V IV&V 5.5.2 Services or products (HW/SW) needed for project Resource Cost Estimate Estimated Availability Source Work Product/Deliverable N/A 5.6 LOGISTICS 5.6.1 Resource Cost Estimate Estimated Hours Availability Skill Set Work Product/Deliverable EcoInteractive Upon request Technical experts Training will be part of contract deliverables and cost is included. 6.0 6.1 NMDOT characterizes risks and issues as follows:
activities are administratively closed out. Administrative closure occurs on a “by-phase” basis in accordance with the work breakdown structure and should not be delayed to project end. At that point, the burden of closing is too great and audits inaccurate. The specific project close activities for a given project are contingent on the project’s complexity and size. Project managers should work with the project’s project management consultant to tailored Project Close procedures to compliment the project’s objectives 7.2 Contract is similar to administrative close in that it involves product and process verification for contract close.