Equality Impact Assessment List what information have you used to identify these issues e.g. consultation, stakeholder involvement, reports, data … Based on the information you have gathered give a summary of key issues that have been identified. How will we mitigate these issues to improve the service? Who is responsible officer for delivering the mitigation? Which other departments will you work with to achieve this? By when Service Plan Reference Carers Age CYP -18 Age +18 Surveys on use of on line facilities Some very elderly are less proficient or less willing to access information online We will produce some hard copy publications for these groups and ensure that customer contact and service retains some face to face and telephone provision Customer Services Manager and the Communications and Social Media Manager All By implementation date of each relevant project C&CS
Equality Impact Assessment List what information have you used to identify these issues e.g. consultation, stakeholder involvement, reports, data … Based on the information you have gathered give a summary of key issues that have been identified. How will we mitigate these issues to improve the service? Who is responsible officer for delivering the mitigation? Which other departments will you work with to achieve this? By when Service Plan Reference Carers Age CYP -18 Age Adult +18 Disability Gender / Sex Pregnancy and Maternity Race/ Ethnicity Religion or Belief Sexual Orientation Marriage and Civil Partnership Gender Reassignment
EIA: Are we being fair? Please complete the relevant sections of the Matrix that correspond to any ‘-‘ symbols you have recorded in the screening tool List what information you have used to identify these issues e.g. consultation, stakeholder involvement, reports, data … Based on the information you have gathered give a summary of key issues that have been identified. How will you mitigate these issues to improve the service? Who is officer responsible for delivering the mitigation? Which other departments will you work with to achieve this? By when Service Plan Reference Carers Age CYP Age Adult Disability Gender / Sex Pregnancy and Maternity Race/ Ethnicity Religion or Belief Sexual Orientation Marriage and Civil Partnership Gender Reassignment Welsh Language and Culture
EIA: Are we fair? Please complete the relevant sections of the Matrix below that correspond to any ‘-‘ symbols you have recorded in the screening tool List what information you have used to identify these issues e.g. consultation, stakeholder involvement, reports, data … Based on the information you have gathered give a summary of key issues that have been identified. How will you mitigate these issues to improve the service? Who is officer for the mitigation? Carers Age CYP Age Adult Disability Gender / Sex Pregnancy and Maternity Race/ Ethnicity Religion or Belief Sexual Orientation Marriage and Civil Partnership Gender Reassignment Welsh Language and Culture Poverty Please respond to the following questions within 12 months of implementation of the proposal: a) Was any mitigation applied or was the proposal delivered as originally planned to the Equality Impact Assessment? b) Were the intended outcomes of the proposal achieved or were there other results? c) Were the impacts confined to the people you initially thought would be effected, or were other people affected? How?
Department Corporate and Customer Services, Communications Unit Departmental reference number for this EIA [Please contact HoD secretary] CCS/EIA006 Responsible Officer Victoria Davies e-mail address victoria.davies@wrexham.gov.uk Full job title Publicity Officer Title of Proposal or Policy Update’s move to exclusive electronic format Rationale: Why is it considered? What need is being addressed? It is being considered to remove design and print costs to save money from the budget Aim: What is the intended outcome of the proposal / policy? Money will be saved in the Communications budget How: How will it be delivered, by whom and by when? Update will be delivered to staff via an online micro site. Staff will be alerted via an email link. The staff newsletter will continue to be compiled by Victoria Davies and will be issued on a monthly basis. Who: Who are the people likely to be affected by this proposal or policy? How have you consulted with the people who are likely to be affected? Staff likely to be affected by this are our ‘remote workers’, those members of staff who do not have regular access to a computer or those who may be on long term leave eg maternity. Staff will be consulted via the Friday Bulletin and the staff newsletter
Screening Tool As part of our Annual Equality Return we have to evidence what we have actively done to support people with Protected Characteristics who receive our services. We also have to evidence what we are doing to reduce any negative impact. Note: Poverty and Welsh language and culture are not protected characteristics but we have included them because they are important considerations. Please a ‘+’ or ‘-‘symbol in every box to indicate whether your proposal with have a positive or negative affect note: people may have one or more of the protected characteristics. If there is no impact at all place ‘n/a’. If there is a positive and negative effect indicate both i.e.. ‘+/-‘: Carers Age CYP Age Adults Disability Gender / Sex Pregnancy and Maternity Race/ Religion or Belief Sexual Orientation Marriage and Partners-hip Gender Poverty Welsh / culture Remote workers Q1 Would this proposal significantly affect how functions are delivered to any of these groups? NA NA NA - + NA + NA NA NA NA NA NA NA - Q2 Would this discriminate against any of these groups? NA NA NA - + NA NA NA NA NA NA NA NA NA - Q3 Would this proposal advance the equality of opportunity for these groups? NA NA NA - + NA + NA NA NA NA NA NA NA - Q4 Would this promote good NA NA NA NA NA + NA NA NA NA NA NA NA -
EIA: Are we being fair? Please complete the relevant sections of the Matrix that correspond to any ‘-‘ symbols you have recorded in the screening tool List what information you have used to identify issues e.g. consultation, stakeholder involvement, reports, data … on the information you have gathered give a summary of key issues that have been identified. How will you mitigate these issues to improve the service? Who is officer for delivering the mitigation? Remote workers HR data on staff numbers IT data on account user numbers Spoken to relevant officers at the Council Council currently has 6381 staff, made up of 3,638 corporate and 2,743 schools based staff. The majority of staff have an email account and access to a computer however approximately just less than a third, both corporately and schools based staff, do not. These are workers whose jobs do not require them to have regular access to a computer. They currently have access to a hard copy of the staff newsletter Transferring to a web system could make it more difficult for these staff to will be given the option of viewing the newsletter via their mobile phones or the link can be sent to their personal email addresses if requested. In addition supervisors will be requested to print out a copy and place it on the staff noticeboard or other appropriate place in the workplace where staff will have access to it We will encourage anyone who is having difficulty accessing the Victoria Davies
Inclusive Policy Audit Tool Please complete the relevant sections of the Matrix that correspond to any symbols you have recorded in the screening tool List what information you have used to identify these issues e.g. consultation, stakeholder involvement, reports, data … Based on the information you have gathered give a summary of key issues that have been identified. How will we mitigate these issues to improve the service? Who is responsible officer for delivering the mitigation? Which other departments will you work with to achieve this? By when Service Plan Reference Age Adult Welsh Government statistics from the National Survey for January - March 2012 Our own Citizen’s Panel results National Survey of Wales 2013/14 headline results Spoken to relevant officers at the Council Reshaping services - Equality Impact assessment Support Just 37% of people ages 65+ use the internet Of those not using the internet, 56% stated they ‘Don’t want to’ and 35% stated ‘Don’t need to’. It is therefore based on personal choice and not an access issue we can address Of those aged 65+ not using the internet, 93.5% said they have never used the internet Wrexham has 22851 residents aged 65+ In , 51% of those aged 65+ do not have household-access to the internet Officers in Social Care are very concerned about moving away from a delivered paper copy. Jo Ward says ‘Connect is Hard copies available in libraries, leisure centres and reception areas. There have also been requests that we make printed copies available in doctors, community centres and old people’s homes (this would need to be looked at in terms of cost implications). Build the use of the online edition into the computer courses at our libraries – these are generally attended by older members of our communities Libraries Community Councils 2014/15 ’