38 Voting at general meeting 13 39 Special resolutions 14 40 Determining whether resolution carried 14 41 Minutes of general meeting 14 PART 5—COMMITTEE 15 Division 1—Powers of Committee 15 42 Role and powers 15 43 Delegation 15 Division 2—Composition of Committee and duties of members 15 44 Composition of Committee 15 45 General Duties 15 46 President and Vice-Presidents 16 47 Secretary 16 48 Treasurer 16 Division 3—Election of Committee members and tenure of office 17 49 Who is eligible to be a Committee member 17 50 Positions to be declared vacant 17 51 Nominations 17 52 Election of President etc. 17 53 Election of ordinary members 18 54 Ballot 18 55 Term of office 19 56 Vacation of office 19 57 Filling casual vacancies 19 Division 4—Meetings of Committee 20 58 Meetings of Committee 20 59 Notice of meetings 20 60 Urgent meetings 20 61 Procedure and order of business 20 62 Use of technology 20 63 Quorum 21 64 Voting 21 65 Conflict of interest 21 66 Minutes of meeting 21 67 of absence 22 PART 6—FINANCIAL MATTERS 22 68 Source of funds 22 69 Management of 22 70 Financial records 22 71 Financial statements 22 PART 7—GENERAL MATTERS 23 72 Common seal 23 73 Registered address 23 74 Notice requirements 23 75 Custody and inspection of books and records 23 76 Winding up and cancellation 24 77 Alteration of Rules 24
not vote on the matter. Under section 81(3) of the Act, if there are insufficient committee members to form a quorum because a member who has a material personal interest is disqualified from voting on a matter, a general meeting may be called to deal with the matter. (3) This rule does not apply to a material personal interest— exists only because the member belongs to a class of persons for whose benefit the Association is established; or the member has in common with all, or a substantial proportion of, the members of the Association. 66 Minutes of meeting (1) The Committee must ensure that minutes are taken and kept of each committee meeting. (2) The minutes must record the following— names of the members in attendance at the meeting; business considered at the meeting; resolution on which a vote is taken and the result of the vote; material personal interest disclosed under rule 65. 67 Leave of absence (1) The Committee may grant a committee member leave of absence from committee meetings for a period not exceeding 3 months. (2) The Committee must not grant leave of absence retrospectively unless it is satisfied that it was not feasible for the committee member to seek the leave in advance. PART 6—FINANCIAL MATTERS 68 Source of funds The of the Association may be derived from joining fees, annual subscriptions, donations, fund-raising activities, grants, interest and any other sources approved by the Committee. 69 Management of funds (1) The Association must open an account with a financial institution from which all expenditure of the Association is made and into which all of the Association's revenue is deposited. (2) Subject to any restrictions imposed by a general meeting of the Association, the Committee may approve expenditure on behalf of the Association. (3) The Committee may authorise the Treasurer to expend funds on behalf of the Association (including by electronic funds transfer) up to a specified limit without requiring approval from the Committee for each item on which the funds are expended. (4) All cheques, drafts, bills of exchange, promissory notes and other negotiable instruments must be signed by 2 committee members. (5) All funds of the Association must be deposited into the financial account of the Association no later than 5 working days after receipt.