1.1 ASAP Obtain info re Troop’s previous visit to campsite Campmaster for previous visit Look in Dropbox 55 Campmaster”. Consult Troop Committee Chair for password. 1.2 ASAP, but at least 8 weeks prior to campout Confirm campsite reservation made and fees paid Occasionally campsites cannot handle groups of our size and/or sufficient campsites are not available 1.3 ASAP Confirm campsite arrival/departure dates and times Scoutmaster As a base assumption, arrival time can be calculated based on departure from SJD at 4:45 p.m. on Friday. A default campsite departure on Sunday is 10 a.m., but that may need to be adjusted depending on program and distance to Houston. 1.4 ASAP Confirm transportation (e.g. bus) reservation made Troop Transportation Coordinator Make sure to for lunch stop on the return trip if needed. 1.5 At least 5 weeks prior Confirm Activities planned for campout Scoutmaster/SPL This will determine any special equipment (e.g canoes) or employed personnel (e.g. instructors) required. 1.6 At least 4 weeks prior Coordinate any needed (e.g. climbing, canoes, shooting) Depends on activity Communicate any special needs to Troop QM # Target Date before Campout Task Whom to ask Comments 1.7 At least 4 weeks prior Confirm any FCT activities scheduled FCT Coordinator Communicate any special needs to Troop QM
1.8 At least 4 weeks prior Start filling key adult roles CM with Outdoor Program Chair Key roles: Grubmaster Medical Officer Trailer Pullers Bus Captains (may not be known until signup is finished) 1.9 At least 4 weeks prior Confirm key scout roles SM/SPL Confirm Scout in charge of any activities and Chaplain’s Aide 1.10 At least 4 weeks prior Sanitation: Confirm presence of toilets or arrange rental and delivery of 1.11 At least 4 weeks prior Water: Confirm access to potable water and form of access Do we need to bring 5 gallon jugs to move water? If so, tell Troop QM 1.12 At least 4 weeks prior Develop budget and set fees Work with SM and TCC This will require judgment by the Campmaster to estimate the number of attendees. Obtain input and pricing confirmation from SM and TCC. Confirm if Leadership Patrol is eating with Goats or on their own. Category 2 – At 1 to 4 Weeks Pre-Campout Tasks # Target Date before Campout Task Whom to ask Comments 2.1 3 weeks, 2 weeks, 1 week Attend Tuesday night Troop meetings leading to the campout. Work with ASPL for Camping re announcements. Adult: SM Scout: ASPL for Camping
3.4 Tuesday evening before departure Planning meeting Review plans with other Goats and Leadership representatives. Hand out list of attendees by patrol; confirm all patrols have PASM; lock in any unfilled positions (special focus on Bus Captains) 3.5 Tuesday evening before departure Patrol responsible for Load Out at Warehouse SPL/ASPL for Camping Confirm SPL or ASPL announces reminds responsible Patrol at meeting and this information in included Thursday Blast # Target Date before Campout Task Whom to ask Comments 3.6 Wednesday before campout Prepare Duty Roster for campout 3.7 Wednesday before campout Confirm Adult Health & Safety has Troop medical forms and first aid kit 3.8 Wednesday before campout Obtain Board of Review Box for campout with forms, clipboards, and pens. Board of Review Coordinator 3.9 Thursday morning before departure Confirm Weather, any last minute reminders Troop News Publisher/Social Media coordinator For email blast on Thursday evening. Parents of new scouts will be especially looking for this info/reminder Category 4 - During Campout # Timing Task Person 4.1 Friday morning Bus Check-in List Campmaster Ensure Bus Captain(s) have up to date bus rider lists.
Acting Scoutmaster at Campout (if needed) Troop Senior Patrol Leader at Campout ASPL for Camping Should come from SPL Recruit Assistant Adult Campmaster Share the job, and train your replacement! Recruit adults to serve as bus captains Often recruited after the signups are known Scout in charge of campfire Should come from SPL Scout Chaplain Aide Should come from SPL Goat Patrol Campsite Duty Roster – Post Conspicuously at Campsite Duty Adult Adult Scoutmaster for Campout Campmaster Assistant Campmaster Quartermaster Medical Officer Returning Bus Captains Friday Cracker Barrel Setup Friday Cracker Barrel Cleanup Saturday Breakfast – cooks Saturday Breakfast – cleanup Saturday Lunch – cooks Saturday – cleanup Saturday Dinner – Saturday Dinner – cleanup Saturday Cracker Barrel – setup Saturday Cracker Barrel – cleanup Sunday breakfast – cooks Sunday breakfast – cleanup Campmaster Responsibilities