mitigate the impacts of the incident or event on Entity’s staff, Facility(ies), and the Entity’s mission as a whole. Entity has prepared this plan as a site specific COOP Plan to ensure that Mission Essential Functions and Essential Supporting Activities can be performed during an emergency – either if the emergency affects just Entity and the services that it provides or the impacts are more widespread. This plan is the foundation upon which Entity’s COOP capabilities are built. This is an important resource in ensuring that entity can conduct its mission and provide essential services to list who receives services from entity. The plan is prepared in accordance with National Security Presidential Directive 51 (NSPD-51) and Homeland Security Presidential Directive 20 (HSPD-20) as well as under guidance from Continuity Guidance Circular 1 (CGC 1) and Continuity Guidance Circular 2 (CGC 2). This document was further designed to align with planning and continuity requirements as required by standards of the Emergency Management Accreditation Program (EMAP). The elements of a Viable Continuity of Operations Plan are as follows: Essential Functions Mission Essential Functions – Functions that enable an organization to provide vital services, exercise civil authority, maintain the safety of the public, and sustain the industrial/economic base. Essential Supporting Activities – Functions that an organization must continue during a continuity activation that enable Mission Essential Functions to be completed. Orders of Succession Delegations of Authority Continuity Facility(ies) Continuity Communications Essential Records Management Human Capital Test, Training, and Exercise Program Devolution of Control and Direction Reconstitution Operations Three additional, important elements of COOP Planning include: Budget & Acquisition Planning and Program Management Risk Management Objectives List Objectives and ensure that the plan identifies how the plan was developed as well as how the objectives were identified. The explanation should show how all stakeholders were included as well as how the HIRA was considered. Situations List the situations that this plan covers Primary Facilities List Primary Facilities
Add additional as Necessary Add Additional Personnel as necessary Describe Responsibilities as necessary Emergency Relocation (ERG) Position/Function Staffed By (position) Responsibilities Team Lead / Alternate Facility Manager List Member(s) Responsible Oversees the Emergency Relocation Group and ERG Related Activities Describe Additional Responsibilities as necessary Facilities List Staff Member(s) Responsible Describe Responsibilities as necessary Communications List Staff Member(s) Responsible Describe Responsibilities as necessary Information Technology List Staff Member(s) Responsible Describe Responsibilities as necessary Supplies / Logistics / Support List Member(s) Responsible Describe Responsibilities as necessary Finance List Staff Member(s) Responsible Describe Responsibilities as necessary MEF/ESA Specific Positions List Staff Member(s) Responsible Describe Responsibilities as necessary Add additional as Necessary Add Additional Personnel as necessary Describe Responsibilities as necessary When considering staff members to be on the ERG, consider those individuals who have expertise in the areas that would need to be reestablished. Consider limiting the number of management staff in the ERG to ensure coverage across multiple shifts as well as adequate supervision of activities. Non-ERG Personnel Position/Function Staffed By (position) Responsibilities Non-ERG Personnel Lead List Staff Member(s) Responsible Keep Non-ERG staff informed of situation as well as the actions that the staff will need to take as a result of the continuity event (such as teleworking, etc.) Non-ERG Personnel All Remaining Entity Staff Be familiar with Entity COOP Plan Understand Entity MEFs & ESAs Participate in continuity training, tests, and exercises Follow instructions on to report during a continuity event Carry out assignments during a continuity event Ensure individual and family preparedness Be prepared to assist or assume the roles of ERG Personnel
extended period of time. Devolution is required as a strategy in cases when the primary and alternate facility(ies) are damaged and/or not accessible, when the agency staff is unable to locate or sustain operations, and/or as a temporary measure until the emergency relocation group can assume operations from the alternate facility. In the event of a worst-case scenario, where available resources (personnel, equipment, supplies, etc.) are not available, and the Entity is unable to fulfill some or all of the identified MEFs and ESAs, the responsibility for the completion of those functions and activities would need to be devolved from Entity. Just like delegations of authority, the devolution plan should indicate the following: The authority that is being delegated, including exceptions To whom and what agency the authority is being delegated (by title) The circumstances under which the devolved operations would become effective and when they would terminate The primary entity’s ability to re-delegate those authorities The primary entity’s ability to re-assume their primary essential functions and supporting activities at the end of the continuity event. Direction and Control be transferred to Other Entity, which is located at Location. The Other Entity will assume the MEFs & ESAs that the Entity is not able to perform and which cannot be deferred. Operational agreements to facilitate assumption of Entity’s functions under devolution are described in detail in Annex I. [This page intentionally left blank]
Hazard State Risk Facility Risk Facility Risk Factors Flooding High Coastal Flooding High Dam Failure Moderate Drought Low Wildfire Low Earthquake Moderate Landslide Low Radon Moderate Tornado/Downburst Moderate Hurricane Moderate Lightning Low Severe Winter Weather Moderate Snow Avalanche Low Epidemic High Radiological Moderate Fire & HAZMAT Low Terrorism Low Alternate Facility Selection and Risk Assessment Complete this assessment for all alternate facilities considered Alternate Facility Yes No N/A Does the alternate facility/location share the same risk factors as your primary facility/location? Did you consider using existing infrastructures, telecommuting centers, virtual environments, or joint or shared space? Does the facility/location have the ability to be operational within 12 hours after activation? Can the facility/location support sustained operations for 30 days or longer? Do you have reliable logistical support, services and infrastructure system, including water, electric power, heating, and air conditioning, etc.? Do you have access to essential resources, such as food, water, fuel, and medical facilities? Have you identified backup power to the facility/location? Do you have access to office and housekeeping supplies? Have you thought about your transportation and parking requirements? Does the facility/location meet your equipment and furniture requirements? If you decide to co-locate with another agency did you establish a letter of agreement (LOA)/memorandum of understanding (MOU) with the owner? Do you have the authority to procure your own space? Will you require another agency to assist you in the selection and acquisition process? Alternate Facility Comments: Physical Yes No N/A
Planning and Information Management Telework Manager Essential records Manager Add additional Roles as Necessary Adjust the above spreadsheet as necessary to include positions, individuals, and specific comments/responsibilities as necessary. Emergency Relocation Group Emergency Relocation Group Position/ Function Staffed By (position) Employee Name E-Mail Address Work Telephone Cell Phone Home Phone Specific comments/ responsibilities ERG Team Lead Facilities Comms Supplies/ Logistics/ Support Finance MEF/ESA Specific Positions Add additional
as Necessary Adjust the above spreadsheet as necessary to include positions, individuals, and specific comments/responsibilities as necessary. Entity’s may also consider creating a chart that is MEF/ESA specific in addition to or in place of the ERG roster. Non-ERG Personnel Non-ERG Personnel Employee Name Able to telework? E-Mail Address Work Telephone Cell Phone Home Phone Specific comments/ responsibilities Notification Chart Insert Notification Chart here Additional Contacts / Important Phone Numbers Insert additional contacts and important numbers here.