Article IV Board of Directors Section 1. Powers: The affairs of the Booster Club shall be managed under the recommendation of the Board of Directors, except as may be otherwise provided in the Bylaws. The Board of Directors shall have the duty and power to prepare and propose a budget of projected fundraising and expenses, and determine expenditures to cover operating costs, based on input from the Head coach. The budget shall be created in consultation with the Head Coach. The Head Coach and the Booster Club, through their elected Board, should make spending decisions collaboratively. The Board of Directors will oversee approved budget expenditures. Priorities for allocated Booster funds shall be set by the Head Coach. Section 2. Liability Booster Board members shall not be personally liable for the debts, liabilities, or other obligations of the Baseball Booster Club. Except as may be otherwise provided under provisions of law, the Booster Board of Directors may purchase and maintain insurance against liabilities incurred in the execution of their Club management duties. Section 3. Board of Directors Meetings Meetings will be scheduled at the discretion of the President or upon request of the General Membership. Board of Directors meetings are closed unless invited by the President with the Board of Directors’ approval. Only Board Members are entitled to vote. All members of the Board must be notified in a timely manner about an upcoming meeting. A quorum for a Board meeting shall be defined as 3 Board members in attendance. It is the intent of the Booster Board to work towards a consensus decision-making process with the final voting as a ratification of that consensus. A simple vote may be deemed necessary in order to accomplish the task of the Board. Motions to be voted upon require the consideration of the full Board and will pass by a majority vote. In case of a tie, the President shall act as tiebreaker. If a Board member cannot be present for a vote, he or she may designate a proxy, or submit a vote via email, to the Board President.
Section 4. Contracts The Booster Board may authorize the execution of a contract in specific instances. Unless so authorized, no officer or member of the coaching staff has the power or authority to bind the Baseball Booster Club by any contract or engagement or to pledge credit or to render it liable monetarily for any purpose or in any amount. Two written bids must be submitted to the Board for review for all contracts over $5,000. Contracts of this amount, or greater, must be voted on by the full Board. All contracts must be signed by the Board President, the Treasurer, and one other designated Board Officer. Section 5. Officers: Officers of the Board of Directors shall be President, 1st Vice President, 2nd Vice President, Treasurer, and Secretary. The above officers shall be elected for a term of one year and shall serve until their successors are elected and installed. Nominations shall take place in May of each year. Elections shall be conducted at the June meeting. Term of office will begin on July 1 of each year. Officers are not bound by term limits. They cannot be removed from office before their term has expired without a 2/3 vote from the General Membership. Nomination for officers shall be submitted to the Board of Directors in writing, from among the General Membership. The slate of candidates shall be presented to the Booster Club after consultation with the Head Coach. Two Booster Club members from the same family may not serve simultaneously on the Board. A spouse or relative of any member of the coach staff may not serve as an officer of the Booster Club. A vacancy occurring in an office, during the year, shall be filled by appointment by the remaining officers in consultation with the Head Coach. Officers’ Duties l. The President shall preside at all Baseball Booster Club meetings and the Board of Directors Meetings, and coordinate the work of the Board of Directors, and all Baseball Booster Club committees. 2. The 1st Vice President shall act on behalf of the President if absent, or if the President can no longer serve and chair the liaison committee of representatives from each of the four grade levels, representing each of the