acting as a channel of communication between members, the Association, the University, the University Court and the public as appropriate; ensuring that Association finances operate efficiently and effectively, including agreeing budgets, making financial reports as appropriate and robustly monitoring financial performance; acting as a good employer and supporting the General Manager, effectively reviewing performance; and Establishing sub-committees and working groups to bring forward proposals on any aspect of the Association’s business as appropriate. MEETINGS OF THE BOARD OF TRUSTEES The Trustees shall meet regularly throughout the year. Meetings of the Board of Trustees shall take place at least every two months. The business to be discussed at each meeting will normally be communicated to the members of the Trustees seven days in advance in the notice of the meeting. Any Trustee wishing to place any item of business on the agenda must submit the motion or item to the Secretary of the Board prior to the issuing of the notice of the meeting. The Board shall operate according to any standing orders it may have passed. The quorum for all meetings of the Trustees shall be seven, at least three of whom shall be external Trustees. RESIGNATION AND DISMISSAL OF TRUSTEES Given that at meetings where they are full members of the committee, attendance is obligatory or an apology for absence, which is reasonable and acceptable, submitted Trustees shall resign or be deemed to have resigned as follows: By giving five days written notice in advance to the Chair. By failing to attend any of Trustee meetings without written apology on any three occasions. By a vote of no confidence at a duly called Referendum. A Referendum can be called by students in line with Bye Law 4. By material breach of any service agreement entered into between a Trustee and the Association, as outlined in the Trustees’ Code of Conduct.
Severe occurrence of threatening behaviour towards a member or a member of staff with violence, or the wilful destruction of their property (death threats, racial abuse, gender discrimination, person specific threats with implications outside of workplace, recurring moderate occurrences) 6 months to lifetime ban Recklessly sets off a fire or interferes with any equipment provided for the purposes of safety Cost of Reparation Maliciously sets off a fire alarm or interferes with any equipment provided for the purposes of safety Cost of Reparation & at least 6 month ban Theft of or damage to property owned by, hired to, or loaned to the Association Fine the cost of replacement Theft of or damage to property owned by a member, or member of staff. Fine the cost of replacement Conduct unbecoming a member or guest (general) £20 fine and/or ban dependent on severity/ risk to staff and members Lewd or sexually explicit conduct unbecoming a member or 2 months ban minimum and is dependent on severity/ risk to staff and members Minor occurrence of violence/confrontation, without causing bodily harm, with another member or guest 3 months ban minimum and is dependent on severity/ risk to staff and members. Minor occurrence of violence, without causing bodily harm, with member of staff 6 months ban minimum and is dependent on severity/ risk to staff and members Occurrence of violence causing bodily harm against a member, guest, or member of staff. Where "bodily harm" includes any hurt or injury calculated to interfere with the health or comfort of the individual. Up to Lifetime ban Bringing the Association into disrepute £20 fine Possession of drugs, banned or illegal substances on premises £50 fine and is dependent on severity/ risk to staff and members Sale of drugs, banned or illegal substances on premises Up to a Lifetime ban Possession of a weapon on premises Up to Lifetime ban Committing an offence in breach of the DUSA Zero Tolerance Policy resulting in emotional distress to members or staff (such as through racially insensitive, sexualised, or otherwise prejudiced language/behaviour) Minimum 3 month ban depending upon severity/risk to staff and members Referred to the VPSW for Zero-Tolerance training