in response to an agency RFx? Issue: How would this process work? Do we need a form that they sign as a commitment to submitting a proposal? How would we enforce this? Concerned Team Concern # 8 Resource Team Recommendation Sole Source Higher Education Issues: Authority to approve Sole Source contracts in line with our independent purchase authority in 28B.10.029 10 day period is too long- Higher education constraints related to quarter/semester periods and the need for participation from professors/students is problematic. Procurement Management Seek legal opinion as to whether the higher education independent authority referred to in RCW 28B.10.29 only allows higher education to administer RCW 39.26.140 but not to change the 10-day public inspection period prescribed therein. Concerned Team Concern # 9 Resource Team Recommendation Miscellaneous Team Distinct training and reference tools will be needed to determine when to use direct buy authority, convenience contract (distinct from master contract), and how to document small business engagement effort. Training Concerned Team Concern # 10 Resource Team Recommendation
Concerned Team Concern # 16 Resource Team Recommendation Procurement Management If a contract was awarded via a sole source method, can it be amended without having to be re-exposed to the public inspection process? Sole Source Concerned Team Concern # 17 Resource Team Recommendation Procurement Management Can compatibility with installed base become a qualifying factor for “Best Source Procurements” that would be categorically excluded from the prescribed sole source process? Sole Source Concerned Team Concern # 18 Resource Team Recommendation Award Assure basic training includes topics on the use of Best and Final Offers (BAFO) and Best Value Award Criteria. Training Concerned Team Concern # 19 Resource Team Recommendation Award Clear instructions will be needed for properly addressing the timely release of bid documents. Include consideration for preserving the state’s leverage position over subsequent contract Transparency The Transparency Work Group has determined this question to be out of scope.
curriculum will need to address how to use debarment language in contracts and how to make procurement decisions debarment information. effective debarment language and certification forms will need to be created and made available. Similar General Terms And Conditions to address debarment will also need to be put in place to support debarment training. Debarment rues will not be in place before March 1, 2013. Debarment training may need to include a reference to a policy penalty for of a debarment action. Concerned Team Concern # 32 Resource Team Recommendation Debarment Should be consideration for distinguishing vendors debarred for contract performance from vendors debarred for disregard of state values (sweat shop labor, environmental violators, civil rights violators, etc.)? Miscellaneous The DES Director has discretion over the length of the debarment. The Work Groups recommend the public debarment list just list the vendor name and the date debarment ends. The reasons for the vendor’s debarment should not be listed on the public debarment list. Concerned Team Concern # 33 Resource Team Recommendation
Information Technology Procurement and contracting curriculum must include topics for IT Procurement that focus on negotiation strategies for software and data transformation technology, and provide for different procurement strategies to fit the diverse market conditions for established and emerging technologies. Training Training is necessary for IT staff. Procurement of IT must be a effort between procurement staff and IT staff. IT staff will stay current with IT trends, procurement staff will ensure good practice and strong procurement solicitations are put out for vendor response. Concerned Team Concern # 34 Resource Team Recommendation Small Business How can best value procurement be leveraged to create opportunities to significantly value the procurement and contracting potential of small businesses and emerging businesses, and diverse businesses for the state of Washington? Award Recommendation participants: Steve Krueger, DES Sheri Bruu-De Leon, DEL Frank Lemos Ad Hoc OMWBE Tiffany Scroggs, PTAC Reyes, Excel Supply Co Linda Allan, Revenue – Training Work Group, Linda Cornwall, LNI Small Business Work Group an d Miscellaneous Work Group Mick Matsuzawa, OMWBE Include geographic criteria as an award element to help select for local suppliers. Don’t include in the solicitation a requirement for a minimum number of years of