Evidence indicates that programs with robust monitoring and verification achieve better outcomes. Actions DM&R1. Investigate the information required by the Steering Committees to further understanding of emission profiles and to identify savings and track efficiency of actions. DM&R2. Create a communications plan for reporting and providing information the carbon neutral work. DM&R3. Investigate a framework for monitoring and reporting estimated energy and emission savings for projects run in-house. DM&R4. Investigate options for data management systems for carbon inventories as part of the EAGA utilities management project. DM&R5. Report annually on progress of implementing actions from the Carbon Neutral Strategy. 14. Action Plan Action Aim and benfits Lead Support Timeframe* Status** Approach AP1. Hold Climate Change Road show to raise staff awareness about the latest climate change science and impacts. Provide staff with the opportunity to inquire about climate change related issues and hear about Council’s climate change work. Integrated Planning 1 2 3 4 5 6 7 C AP2. Identify training and information needs for staff involved in carbon management. Increase knowledge and expertise to improve carbon management. Carbon Neutral Steering Committees HR 1 2 3 4 5 6 7 NC Buildings R1. Continue to investigate the potential of reducing energy use in buildings through an Energy Performance Contract as part of a joint EAGA To provide a holistic and efficient process to improve energy efficiency and building maintenance with guaranteed energy savings. Assets, Integrated Planning Carbon Neutral Buildings Steering Committee 1 2 3 4 5 6 7 C
project, or independently. R2. Implement the Ringwood City Offices heating, ventilation and air conditioning system and building management system replacement. To improve the air flow temperature control and management of the HVAC system. Assets Integrated Planning 1 2 3 4 5 6 7 NC R3. Continue to install energy efficient appliances, equipment and fixtures as part of Council’s annual capital works facility improvement program. To ensure that energy efficient options are chosen to minimise emissions growth. Assets Integrated Planning 1 2 3 4 5 6 7 C R4. Continue to encourage and advocate for Green Star certification for the Realm. To the Green Star process, reduce the potential greenhouse gas emissions from the building’s operations and seek improvements in Indoor Environment Quality. Business & Development Integrated Planning 1 2 3 4 5 6 7 C R5. Develop an ESD policy and guidelines for Council buildings to provide an environmental standard for new buildings and renovations. To identify the cost and energy savings of adopting environmental building standards and to provide a joint understanding at the planning and design phase of projects. Assets, Integrated Planning Carbon Neutral Buildings Steering Committee 1 2 3 4 5 6 7 NC
R6. Continue to investigate the delivery of a green IT program, including a printer consolidation project. Understand Council’s energy use attributable to IT equipment to enable action planning and to identify improvements. With printer consolidation to reduce energy and use. IT, Governance, Integrated Planning 1 2 3 4 5 6 7 C R7. Investigate the development of an energy saving behaviour change program for building users. To identify the energy avoidance opportunities available and investigate methods of program delivery Carbon Neutral Buildings Steering Committee 1 2 3 4 5 6 7 NC RE1. Investigate a business case for renewable energy generation potential of the municipality. To identify the scale opportunities for renewable energy infrastructure to offset the energy used by council Assets, Integrated Planning Leisure, Finance, Carbon Neutral Buildings Steering Committee 1 2 3 4 5 6 7 NC Streetlights R1. Continue to implement phase 1 of the street light energy efficiency program. Consider a long term approach to reduce energy and maintenance charges for street lights on residential streets and identify opportunities for safety improvements. Engineering & Building Services, Integrated Planning Carbon Neutral Street lights Steering Committee 1 2 3 4 5 6 7 C R2. Plan for and implement phase 2 of the street light energy efficiency program. Consider a long term approach to reduce energy and maintenance charges for street lights Engineering & Building Services, Integrated Planning Carbon Neutral Street lights Steering Committee 1 2 3 4 5 6 7 NC
on residential streets and identify opportunities for safety improvements. R3. Develop outdoor and street lighting policy and guidelines. Provide consistent direction and a holistic approach to lighting design and operation. Engineering & Building Services, Integrated Planning Carbon Neutral Street lights Steering Committee 1 2 3 4 5 6 7 NC R4. Map (decorative) street lights to determine energy efficiency options. To achieve a more efficient process by incorporating this into the energy efficiency street light project. Engineering & Building Services, Operations, Assets, Integrated Planning 1 2 3 4 5 6 7 NC R5. Map outdoor lighting assets to identify energy efficiency options. To improve the energy efficiency of current lighting assets and assess against street lighting policy and guidelines. Carbon Neutral Street lights Steering Committee 1 2 3 4 5 6 7 NC R6. Investigate options to provide support for sports to install energy efficient outdoor lighting. To reduce the barrier of higher upfront cost of some energy efficient options. To raise awareness about Council’s commitment to energy efficiency for its assets. Leisure, Culture and Youth 1 2 3 4 5 6 7 NC Plant and Fleet A1. Publicise safe and amenable walking routes and destinations around Croydon and Ringwood Offices by using the Walkscore website. Increase number of staff walking at lunchtime and avoiding car use. Integrated Planning Human Resources 1 2 3 4 5 6 7 NC
A2. Encourage employee to use teleconferencing functions on Council phones with an awareness campaign. Reduction in vehicle trips made between Council workplaces by employees. IT, Integrated Planning Communications & Marketing 1 2 3 4 5 6 7 NC R1. hybrid passenger vehicle to assess performance and then consider expansion of hybrid as a greater proportion of the fleet. Understanding of fuel saving potential and acceptance as a fleet vehicle Operations Integrated Planning 1 2 3 4 5 6 7 NC R2. Provide Myki cards for employees to borrow for work commuting. Reduction in fleet use by expanding current HR Myki system. Integrated Planning HR; Finance; Customer Service 1 2 3 4 5 6 7 C R3. Update Council's travel and vehicle usage policy to endorse and encourage more efficient and sustainable business transport practices. Reduce the likelihood of the fleet becoming less efficient over time. Encourage EcoDriver behaviours Integrated Planning Operations, HR 1 2 3 4 5 6 7 C R4. Delivery EcoDriver Program for fleet vehicle owners across the organisation. Reduce fuel use and driver stress. Integrated Planning Operations 1 2 3 4 5 6 7 C R5. Establish an online fleet vehicle booking system that allows staff to view vehicle bookings to arrange car pooling to meetings. Reduce number of sole occupant vehicles. Integrated Planning IT 1 2 3 4 5 6 7 NC R6. Assess more efficient options at Continue to improve the fuel efficiency of Operations 1 2 3 4 5 6 7 NC
group to decrease waste to landfill. reduction and knowledge and awareness to improve practices. R1. Investigate availability of recycling infrastructure for staff at Council facilities and install where needed if feasible. To ensure community and staff using Council buildings have a recycling option. Waste Management Integrated Planning 1 2 3 4 5 6 7 C R2. Investigate composting of food waste at Council sites with high volumes of food waste. To emphasise that waste is a resource and simple changes in behaviour can save costs and reduce resources going to landfill. Waste Management Integrated Planning 1 2 3 4 5 6 7 C R3. Continue awareness raising program to increase recycling rate at Council facilities. To emphasise that is a resource and simple changes in behaviour can save costs and reduce resources going to landfill. Waste Management, Integrated Planning 1 2 3 4 5 6 7 C M1. Continue annual waste audits at the Croydon and Ringwood City Offices. Assess the effectiveness of reduction actions and inform future priority actions. Integrated Planning 1 2 3 4 5 6 7 C Paper A1. Raise awareness about Council’s electronic templates for letters, reports and information bulletins. Reduce the quantity of printed material. Communications & Marketing 1 2 3 4 5 6 7 C R1. Create a checklist to guide paper purchases informed by position on pulp source, certification and source of manufacture. Simplified paper selection process. Governance, Integrated Planning 1 2 3 4 5 6 7 NC
R2. Encourage double sided paper use by providing collection trays and signage at stations. Visual prompt to remind staff of the paper reduction goal. Integrated Planning 1 2 3 4 5 6 7 C Offsets O1. Develop an offsets policy to guide future offset activity and purchases. Provide a sound framework that reflects Council’s support for furthering low carbon projects/ technologies/ communities. Integrated Planning Finance 1 2 3 4 5 6 7 NC Funds F1. Compile standard operating procedure for the Revolving Energy Fund. To enable the planned implementation of energy efficiency projects and diversify funding sources. Finance, Assets, Integrated Planning 1 2 3 4 5 6 7 C F2. Assess alternative funding options for projects such as through the CEFC, AGL and leasing schemes. To accelerate implementation of abatement actions. Finance, Integrated Planning 1 2 3 4 5 6 7 NC Data management & reporting DM&R1. Investigate the information required by the Steering Committees to further understanding of emission profiles and to identify savings and track efficiency of actions. To provide meaningful and useful data. Integrated Planning Carbon Neutral Steering Committees 1 2 3 4 5 6 7 NC DM&R2. Create a communications plan for Assist with a structured approach Integrated Planning Communications & Marketing 1 2 3 4 5 6 7 NC
reporting and providing information the carbon neutral work. to raising awareness about carbon management and to be able to reach staff not directly working on carbon management. DM&R3. Investigate a framework for monitoring and reporting estimated energy and emission savings for projects run To utilise a method that has support of stakeholders to determine effectiveness of action implementation. Integrated Planning Carbon Neutral Steering Committees 1 2 3 4 5 6 7 NC DM&R4. Investigate options for data management systems for carbon inventories as part of the EAGA utilities management project. To streamline the data capture and reporting process. Integrated Planning Finance, IT 1 2 3 4 5 6 7 NC DM&R5. Report annually on progress on implementing actions from the Carbon Neutral Strategy. To identify possible barriers to action implementation, track progress and assist with project planning. Integrated Planning Carbon Neutral Steering Committees 1 2 3 4 5 6 7 NC Glossary Climate change mitigation – actions that avoid or reduce the production of greenhouse gas emissions, such as via renewable energy, energy efficiency and behaviour change.