Project professionalism Its always important to represent your organisation in a positive manner. This is especially as important during an Some key things to remember: •Appearance •Tone of •Choice of words •Posture First impression –7 SECONDS! •You are evaluated by everyone every day •People look at your visual and behavioural appearance from head to toe. •They even listen to your tone of •Demeanour, mannerisms, body language and even grooming are assessed. •You make a lasting impression instantly. •You may impress some and disenchant others. Do’s and Don’ts – Male •Novelty tie •Sportswear •Visible tattoos •Portfolio or briefcase •Novelty •Clean, smart, professional shoes •Conservative tie •Personal stereo on •Chewing gum shoes •Neat, professional hairstyle •Visible body piercing •Baseball cap •Neatly trimmed, clean nails •White or co-ordinating pale coloured long-sleeve shirt •Mobile phone on •Dark socks •Little or no jewellery •Discreet belt Do’s and Don’ts – Female •Mobile phone on •Solid colour, conservative skirt or trouser suit •Dirty shoes •Sportswear •Light natural-looking make-up •Coordinating blouse or skirt •Matched light hosiery •Neat professional hairstyle •Visible tattoos •Conservative low-heeled shoes •Manicured nails •Chewing gum •Visible body piercing •Low-cut tops •Jeans •Sandals or dirty shoes •Personal stereo on •Portfolio or briefcase •Excessive jewellery •Limited perfume •Excessive make-up •Simple jewellery •Visible underwear •Hipster trousers
Post-event actions Main objectives •Understand how to ensure that the venue is restored following the event •Carry out follow-up actions after the event •How to carry out evaluation following the event After the event After your event there will be a number of things that you will need to consider. It will vary depending on the event that you held, as well as the venue. If you hire a venue, you are usually issued with a contract, with terms that you will need to agree to. After the event Most contracts will include: •Date of the event •Number of delegates •Resources required •Catering requirements •How the venue should be returned •Price
Simple self-evaluation example Task Good Fair Poor Good Fair Poor Recap •Recap on event organisation •Recap on pre-event actions •Recap on setting up for an event •Recap on carrying out post-event actions Who gets involved in an event? •Event manager/event planner - Overall responsibility of the event which include concept, design and delivery end to end. •Event co-ordinator - Overall responsibility for co-ordinating with all parties such as suppliers, venues and attendees. •Administrator - Responsible for arranging pre-event information and gathering post-event information. •Delegates/attendees - The guests attending the event. Types of events •Annual General Meeting (AGM) •Trade shows •Training conferences •Academic conferences •Team-building event •Awards ceremony •Seminars are just some of the events that businesses may run, however depending on the sector there are considerably more. Resources required to make an effective event
Room layouts a number of room layouts that you can select to best optimise your event. There are a number of factors that you need to consider when choosing your room layout, such as: •Event type and objectives •Number of delegates •Room constraints •Event delivery style. Getting it right on the day rooms •Refreshments •Lunch/dinner •Delegate packs •Health and safety •Audio/visual equipment •Stationery Manage your time effectively •Checklist •Allowing enough time •Have resources available the day before •Plans in place for problems that could occur Project professionalism It is always important to represent your organisation in a positive manner. This is especially as important during an event. Some key things to remember: •Appearance •Tone of voice •Choice of words •Posture. First impression –7 SECONDS! •You are evaluated by everyone every day. •People look at your visual and behavioural appearance from head to toe. •They even listen to your tone of voice.