Proposed material changes to course information: Course aims/learning outcomes; mode of study (e.g. from full-time to part-time or vice versa, or to approve a full-time version of a sandwich course); location of study (e.g. change of UCLan campus) course structure (changes of compulsory modules; removal of optional modules); major changes to course teaching and learning strategy; changes to balance/type of assessment 31st May : Deadline for completion of academic approval for implementation for the next admissions cycle. To ensure course information can be advertised accurately (e.g. prospectus, website, UCAS) And accurate information provided to applicants. Proposed non-material changes to courses/modules affecting current student cohort Eg: addition of optional modules Proposed material changes to courses/modules affecting current cohort have the informed consent of the majority (80%) of affected students. 15 December; Deadline for completion of academic approval for implementation the following academic year. To ensure information is available for compilation of timetable/Progression and is communicated to students. Amendments required to take account of regulations changes/Professional Body requirements, Proposed non-material changes which are clearly advantageous to students, and do NOT impact on module set up. 31st May : Deadline for completion of academic approval for implementation for the following academic year. To ensure information is able to be communicated to students and records updated. *Documentation must be submitted in to ensure approval is fully completed by the above deadlines.
Change Matrix MaTErIAL CHANGE? Change to: Documents Required To be Approved by Deadlines 1 NO Bibliography (NB: Ensure that essential materials will be available to students without them incurring extra costs.) None – Update on-line reading list. Module Leader 15 December Deadline for completion of academic approval, for implementation the following academic year. 2 NO Co-requisite, pre-requisite or excluded combinations (where this does not affect the course structure) Form 1 Module Descriptor Head of School or designated Lead for Quality 15 December: Deadline for completion of academic approval, for implementation the following academic year. 3 NO YES Semester/delivery period this does not affect the length of study or start date of a course) (Take care to consider impact on part-time students as this may become a material change, e.g. changing delivery day) Form 1 Module Descriptor Head of School or designated lead for Quality 15 December: Deadline for completion of academic approval, for implementation the following academic year. 4 YES Delivery period (length of study or start date of a course) (NB Only approved in advance of next applicant cycle) Form 1 Module Descriptor Student Handbook Head of School or designated lead for Quality 31 May: Normally deadline for completion of academic approval for implementation for the next admissions cycle 5 NO Teaching and learning methods, where these do not affect the overall course teaching and learning methods Form 1 Module Descriptor Head of School or designated Lead for Quality 15 December: Deadline for completion of academic approval,
the following academic year. 11 NO Module aims and/or learning outcomes which do not affect the overall focus of the module (significant changes to aims/outcomes may mean this becomes a new module) Form 1 Module Descriptor Head of School or designated Lead for Quality 15 December: Deadline for completion of academic approval, for implementation the following academic year. 12 YES Assessment methods and/or module pass requirements FORM 1 Module Descriptor If the change affects overall course information: Programme Specification Student Handbook1 Head of School or designated Lead for Quality Faculty Director of Academic Development 31 May: Normally deadline for completion of academic approval for implementation for the next admissions cycle 13 NO Addition of an existing module to a list of options Form 1 Form 3 (if adopted from another school) Programme Specification Student Handbook1 Head of School or designated Lead for Quality 15 December: Deadline for completion of academic approval, for implementation the following academic year. 14 NO Approval of new optional/elective/stand alone module, (including change to module level and/or credit) Form 1 Form 2 (External Examiner comments) Module Descriptor Programme Specification Student Handbook1 Head of School or designated Lead for Quality Faculty Director of Academic Development 15 December: Deadline for completion of academic approval, for implementation the following academic year. 15 YES Approval of a new compulsory module, (including change to module level and/or credit)6 Form 1 Form 2 (External Examiner comments) Module Descriptor Programme Specification Student Handbook1 Head of School or designated Lead for Quality Faculty Director of Academic Development 31 May: Normally deadline for completion of academic approval for implementation for the next admissions cycle
16 YES Addition or Withdrawal of an existing compulsory module6 Form 1 Form 2 (External Examiner comments) Form 3 (if adopted from another school) Module Descriptor Programme Specification Student Handbook1 Head of School or designated Lead for Quality Faculty Director of Academic Development 31 May: Normally deadline for completion of academic approval for implementation for the next admissions cycle 17 YES Withdrawal of an optional module Form 1 Form 3 (if adopted from another School) Programme Specification Student Handbook1 Head of School or designated Lead for Quality Faculty Director of Academic Development 31 May: Normally deadline for completion of academic approval for implementation for the next admissions 18 YES Changes to approved Course/Subject specific regulations (e.g. where there are authorised changes to the Academic Regulations due to requirements of a professional or statutory body; introduction or removal of pathways within a course) Form 1 Form 2 (External Examiner comments) Programme Specification Student Handbook1 Head of School or designated Lead for Quality Faculty Director of Academic Development 31 May: Normally deadline for completion of academic approval for implementation for the next admissions cycle 19 YES Location of study (i.e. change of campus/addition of campus or location of study where delivered by UCLan staff) (NB: a course is to be offered by a Collaborative Partner, please see Collaborative Procedures) (only to be approved in advance of the next admissions cycle) Form 1 (resource audit) Programme Specification Student Handbook Head of School or designated Lead for Quality Chair of Course Planning Committee 31 May: Normally deadline for completion of academic approval for implementation for the next admissions cycle NOTE: 20 – 24 are also deemed to be ‘Major Changes’ 20 YES Course aims/intended learning outcomes Form 1 – rationale for and nature of changes Statement on any resource implications and how these are being addressed Form 2 (External Examiner comments) Programme Specification University Review Panel5 Following authorisation by Head of School or designated Lead for Quality 31 May: Normally deadline for completion of academic approval for implementation
Student Handbook for the next admissions cycle 21 YES Course Mode of Study (e.g. part-time to full-time; sandwich to full-time; addition of sandwich mode; additional of specific part-time route – not infil; addition of alternate mode of delivery e,g, accelerated degree) Form 1 – rationale for and nature of changes Statement on any resource implications and how these are being addressed Form 2 (External Examiner comments) Programme Specification Student Handbook Exemption Form if any non standard delivery pattern University Review Panel5 Following authorisation by Head of School or designated Lead for Quality 31 May: Normally deadline for completion of academic approval for implementation for the next admissions cycle 22 YES Major changes to course content (incremental changes which over 2-3 years would significantly alter the course, e.g. major changes to a three year degree course of 120 credits of a 360 credit course) Form 1 – rationale for and nature of changes Statement on any resource implications and how these are being addressed Programme Specification Student Handbook1 Module Descriptors Staff CVs University Review Panel5 Following authorisation by Head of School or designated Lead for Quality Faculty Director of Academic Development 31 May: Normally deadline for completion of academic approval for implementation for the next admissions cycle 23 YES Conversion of existing course to distance learning mode Form 1 – rationale for and nature of changes Statement on any resource implications and how these are being addressed Programme Specification Student Handbook Module Descriptors Sample distance learning materials (see Course Developer’s Guide for further guidance) University Review Panel5 Following authorisation by Head of School or designated Lead for Quality 31 May: Normally deadline for completion of academic approval for implementation for the next admissions cycle 24 YES Course Title For strategic approval to progress a change: Form 1 – Rationale for change Market Intelligence University Course Planning Committee Following authorisation by Head of School or designated Lead for Quality Faculty Director of Academic Development See appendix 17 for details Form 1 – rationale for change Form 2 (External Examiner comments) Market Intelligence Programme Specification Student Handbook University Review Panel5 31 May: Normally deadline for completion of academic approval for implementation