FACILITIES EVENTS PLANNING CHECKLIST 2018 UPC/HSC Facilities Events Planning: Phone Number: 213-740-3361 Address: 3450 S. Vermont, LA CA 90089-2590, FPM 100 EVENT INFORMATION - *Required Name of Event: * Event Permit Number: * Location(s): * Date(s) of Event: * One-Line Description: * Number of Attendees : * Number? _______ Is Food Being Served? Yes____ No____ EVENT TIMES - *Required Day Date Time Event Setup: * Event Begins: * Event Ends: * Event Breakdown: * EVENT CONTACT INFORMATION - *Required Name: * Address: * Student Organization Name: * Advisor: Telephone #: * Cell Phone #: * Email: *
5. ELECTRICAL REQUEST (Diagram required with electrical locations) $81.40 per hour “X” if Services Requested NOTE: Please make sure ALL of your electrical needs are listed, including catering needs, tent lighting, camera equipment, special sound equipment, fans, heaters, and/or any other items that may need electrical. Ask your caterer for special equipment needed. Electrical Circuits: Based on Power Use and Electrician Recommendation (120V – 20 amp circuits) *additional power upon request. Amount Location MANDATORY: Please List ALL Electrical Requested: 1. Lighting for tent/ outdoor areas 2. Sound 3. Fans/Misters 5. Catering (coffee maker, refrigerator, popcorn machines) 6. Other Info must be supplied before the event. Vendors are not allowed to plug into university power. NOTE: Diagram required for all electrical requests. List Items: 6. HEAVY EQUIPMENT (Removal of bike rack, benches, exterior metal tables etc.) $62.70 per hour “X” if Services Requested Removal (DPS approval AND posting of bike racks required) Request must be received 10 days prior to event or items will not be removed. Contact DPS to coordinate. *Diagram Required* Date Time Location – How many? Return (Of removed items) Date Time Location Bike posting/removal: Contact Lt. Mark Cervenak, DPS at 213-740-6000 Customer is responsible for posting of flyers through DPS before the event 7. FOUNTAIN REQUESTS – *Normal Operations 7AM – 7PM $82.50 per hour “X” if Services Requested Fountain Off Date Time ON Time OFF Fountain Location Fountain Turned Down Date Time ON Time OFF Fountain Location
8. SPRINKLER SHUT OFF -- NOTE: Please take into consideration your set-up and break-down time. An extra fee will be charged for any shut-off for more than three days. $53.90 per hour (unless off campus) - some exceptions “X” if Services Requested Sprinklers Turned Off Date Time Off Time On Location/s (Be Specific) if multiple, list each Include information on when vendors are setting up here: 9. SPECIAL SERVICES (move jobs, room set-up) $46.20 per hour “X” if Services Requested Banner Hanging: Call Events Planning for Information (213)-740-3361 Moves: (Furniture, boxes, equipment, etc.) – must have storage area set up for furniture, if removed from room. Date FROM TO ITEM Room Set-up: (Please list details (Provide diagram) Date Time Location (Be Specific) Special Notes: If you have someone other than yourself as a contact person, please list name and cell phone number so the crew can contact them for any question, concerns, or entrance to the room. Reset – Contact must be present for reset and provide cell phone. 10. VENDOR (Set-up diagram required) or event will not be processed. “X” if Services Requested ***NOTE*** If you are an outside vendor/caterer to supply your equipment rentals, the Company Name and Contact must be listed (Required) or your event will not be scheduled Company Company Contact Name Phone Number 1 2 fms EQUIPMENT RENTALS