CCM Meeting Minutes INPUT FIELDS INDICATED BY YELLOW BOXES MEETING DETAILS COUNTRY (CCM) TOTAL NUMBER OF VOTING MEMBERS PRESENT (INCLUDING ALTERNATES) MEETING NUMBER (if applicable) DATE (dd.mm.yy) TOTAL NUMBER OF NON-CCM MEMBERS / OBSERVERS PRESENT (INCLUDING CCM SECRETARIAT STAFF) DETAILS of person who CHAIRED the meeting HIS / HER NAME & ORGANISATION First name QUORUM FOR MEETING WAS ACHIEVED (yes or no) Family name DURATION OF THE MEETING (in hours) VENUE / LOCATION HIS / HER ROLE ON CCM Chair MEETING TYPE (Place ‘X’ in the relevant box) Regular CCM meeting (Place ‘X’ in the relevant box) Vice-Chair Extraordinary meeting CCM member Committee meeting Alternate GLOBAL FUND SECRETARIAT / LFA ATTENDANCE AT THE MEETING (Place ‘X’ in the relevant box) LFA HIS / HER SECTOR* (Place ‘X’ in the relevant box) FPM / PO GOV MLBL NGO EDU PLWD KAP FBO PS OTHER NONE legend FOR SECTOR* GOV Government PLWD People Living with and/or Affected by the Three Diseases MLBL Multilateral and Bilateral Development Partners in Country KAP People Representing ‘Key Affected Populations’ NGO Non-Governmental & Community-Based Organizations FBO Religious / Organizations EDU Academic / Educational Sector PS Private Sector / Professional Associations / Business Coalitions Select a suitable category for each Agenda item (Place ‘X’ in the relevant box) Governance of the cCM, PROPOSALS & grant management related topicS Review progress, decision points of last meeting – Summary Decisions Review CCM annual work plans / budget Conflict of Interest / Mitigation CCM member renewals /appointments Constituencies engagement CCM Communications / consultations with in-country stakeholders Gender issues Proposal development PR / SR selection / assessment / issues Grant Consolidation Grant Negotiations / Agreement Oversight (PUDRs, management actions, LFA debrief, audits) Request for continued funding / periodic review / phase II / grant consolidation / closures TA solicitation / progress Other AGENDA SUMMARY AGENDA ITEM No. WRITE THE TITLE OF EACH AGENDA ITEM / TOPIC BELOW AGENDA ITEM #1 AGENDA ITEM #2 AGENDA ITEM #3 AGENDA ITEM #4 AGENDA ITEM #5
FEEDBACK INCORPORATED INTO MINUTES, REVISED MINUTES ENDORSED BY CCM MEMBERS* Feedback incorporated into revised CCM minutes, minutes electronically endorsed by CCM members, Alternates and non-members who attended the meeting. MINUTES DISTRIBUTED TO CCM MEMBERS, ALTERNATES AND NON-MEMBERS Final version of the CCM minutes distributed to CCM members, Alternates and Non-members and posted on the CCM’s website where applicable within 15 days of endorsement. * Often CCM minutes are approved at the next meeting. Since many months can pass before the next scheduled meeting, electronic endorsement of the CCM minutes is considered to be a more efficient method for effective meeting management. glossary for acroynms used in the minutes: ACROYNM MEANING To add an additional 'Acronym', highlight the entire row corresponding to the last 'Acronym' in the table. Right click on the mouse and select the ‘Insert’ menu item, then select the ‘Insert Rows Below’ option. Repeat as necessary to add additional rows ccm minutes prepared by: TYPE / PRINT NAME > DATE > FUNCTION > SIGNATURE > ccm minutes approval: APPROVED BY (NAME) > DATE > SIGNATURE >