including drafting/editing support; technical input from QI and HERU through different stages; coordinates, documents and prioritises CA appraisal comments, including coordinating peer review process; chairs Design Review telecon and documents outputs. QI – develops and disseminates relevant tools to support design processes (with input from IO COs, CP, HERU); contributes technical/ cross-cutting inputs or review as agreed to (major) design and/or appraisal processes, to ensure minimum standards are met; compiles and analyses Design Review reporting across COs. HERU – provide technical support to CA and COs re integration of HER and DRR perspectives into project design as agreed during initial planning; supports QI on relevant guidance and tools. PCIM – appraises and gives final approval of project budget “Design review” of final version undertaken and documented Within 2 weeks a brief Design Review concall will be held between CO and CP/QI, to identify any outstanding issues around the quality of the design; the effectiveness of the design and appraisal process; and any followup action needed. Design review will be documented by CP/QI in a brief report against standard format, and compiled by QI for annual reporting. Design Review template
IO advisors (for Mekong and PNG/TL offices only) – assist CO in design process as requested, particularly around DM&E issues Inception/ Implementation/ Monitoring stage – for Australian sourced funding Summary of key programming processes Mandatory PQ steps or documents, with associated roles (Note that key standards include: CARE Australia ME&L standards of good practice ) Supporting tools or guidance – existing, in process, or to be developed; to be made available on PQF page of CA intranet Key responsibilities (CO = Country Office; CD=Country Director; ACD=Assistant Country Director; CA=CARE Australia; PE IP = Principal Executive, International Programs; CP= Country Programs; QI=Quality & Impact; PCIM=Project Compliance& Info Management; HERU=Humanitarian & Emergency Response) . Recruitment and induction of project staff New project management staff will be briefed on relevant program documentation by CO, with CP providing required information on Australian requirements, supported by QI/HERU where needed. . Induction template and materials for project staff . Project inception processes to ensure engagement of staff, stakeholders CO to conduct project inception workshops or processes funded within project budgets for staff and for other stakeholders as appropriate. CP attends where feasible and/or provides inputs. . Guidance on Inception Workshops, including examples of key presentations
evaluation reports; compile and analyse Evaluations Summaries reporting across COs; post Evaluation Summaries on CA website. HERU – provide technical support on request to CA and COs re integration of HER and DRR perspectives into reviews PCIM – reviews and approves final financial reporting and acquittals IO Advisors (for Mekong and PNG/TL offices only) – assist COs if requested on evaluation TOR or methodology issues Compile CA reporting on evaluations undertaken Evaluation Summaries will be compiled and analysed by QI for annual CA reporting.