“Committee” shall mean a Committee created by the Board either for its own good governance or by Departmental direction or by legislation. “Committee members” shall be persons formally appointed by the Board to sit on or to chair specific Committees. “Department” means the Department of Health, Social Services and Public Safety (DHSSPS). The term Department does appear as part of the title of other Government organisations and in these instances the title is given in full. “Director” – there may be three categories: Executive Director means an officer member of the Board, Non-Executive Director means a non-officer member of the Board, and the term Director may also be applied to a functional Director of the Organisation. “HSC” refers to Health and Social Care. (This was previously known as HPSS and references to HPSS relate to previously published documents). “HSCB” means the Regional Health and Social Care Board. “Member” shall mean non-executive Director and/or Executive Director of the Board and does not include its Chairperson. “Nominated officer” an officer charged with the responsibility for discharging specific tasks within Standing Orders and Standing Financial Instructions.
“Non-officer member” means a member of the Board appointed under the Health and Social Care (Reform) Act (Northern Ireland) 2009. “Officer” shall mean employee of the HSC Organisation. In certain circumstances, officer may include a person who is employed by another HSC organisation or by Third Party contracted to or by the Organisation who carries out functions on behalf of the Organisation. “Officer member” means a member of the Board who is a member by virtue of or appointed under the Health and Social Care (Reform) Act (Northern Ireland) 2009. “PCC” the Patient and Client Council. “Public” means any person who is not a Board member or a member of staff servicing the Board meeting and shall include any person with the status of observer. “SFIs” is an abbreviation for Standing Financial Instructions. “SOs” is an abbreviation for Standing Orders. “Sub-Committee” means a committee of a committee created by the Board. “Vice-Chairperson” means a non-officer member who may be appointed by the Board to take on the Chairperson’s duties if the Chairperson is absent for any reason.
Expenditure on external hospitality should be clearly identified as such and charged to a specific hospitality expense code. 10.3.24 circumstances – If situations arise that are not covered by the foregoing guidance, prior approval should be sought from the Chief Executive or Director of Finance before hospitality is provided and such approval should be formally documented. It is recognised that there may be cases when, in the interests of the service, flexibility in interpretation of the rules may be necessary. Prior approval for such situations should be obtained in writing from the Chief Executive. Any request for approval of such instances should state why the request falls outside the boundaries of what is normally allowable and why it is considered necessary to provide such hospitality. 10.3.25 Authorisation and approval of hospitality – The purchase of gifts and hospitality should follow the BSO’s normal procurement procedures and should comply with the requirements of mini-code. Notwithstanding those circumstances indicated above where specific approval is required from the Chief Executive or Director of Finance, authorisation for, and approval of, hospitality expenditure should be obtained in accordance with the BSO’s Schedule of Delegated Authority. 10.3.26 Provision of gifts or awards – Occasionally the BSO may wish to make a small presentation to speakers or other volunteers in acknowledgement of services provided to the BSO. Such gifts or awards should be of a token nature. Prior approval for the provision of
SFIs 10.2 BSO PaLS DACs/STAs (in respect of regional and warehouse contracts managed by BSO on behalf of HSC bodies) will require authorisation by the Director of Operations and/or the Assistant Director of PaLS All DACs/STAs over EU Threshold require the authorisation of DHSSPS All DACs /STAs over EU Threshold must be countersigned by BSO Chief Executive (or in his absence the BSO Director of Finance) before submission to DHSSPS for approval Matters Delegated to Named Officers Further Delegation 10.2 The Chief Executive is responsible for ensuring all purchases through the BSO Procurement and Logistics Service will be undertaken in accordance with the delegated expenditure limits agreed by the Department and the Department of Finance and Personnel as outlined in the BSO Financial Memorandum Appendix A The Chief Executive shall further delegate this authority to the Director of Operations / Assistant Director of Procurement and Logistics