PO4.33 and PO4.33 I Amended requirements for IPPs from Tier 6 to contracts awarded greater than $5M to better align with the intent of the BNTIP policy 1 February 2013 PO4.34 Deleted PO4.34 as it was repeated at PO4.35 with consequential renumbering 1 February 2013 PO4.33 II Inserted to clarify that IPPs are not required for panel contracts where individual contracts are to be awarded with an estimate value greater than $5M 1 February 2013 General Amended to reflect Procurement Reforms changes. 1 July 2014
Conditions of Quoting/Tendering and Contract In procurement of Tier One Supplies Agencies will use simplified Conditions of Quoting and Contract where a written quotation is requested. In procurement of Tier Two Supplies Agencies will use simplified Conditions of Quoting and Contract in the Request for Quotation. In procurement of Tier Three Supplies, Agencies will use the standard Conditions of Quoting and Contract in the Request for Quotation. In procurement of Tier Four and Tier Five Supplies, Agencies will use the standard Conditions of Tendering and Contract in the Request for Tender. Where an Agency determines that the standard Conditions of Quoting/Tendering or Contract are inappropriate or insufficient for a specific procurement activity, the Agency is to seek approval from the Agency responsible for Procurement Policy in relation to the use of alternative or additional clauses. Agencies will use the standard Respondent Details or Tenderer Details Schedules in Requests for Quotation/Tender documentation for the procurement of Tier Three, Tier Four and Tier Five Supplies. Value of Supplies to be in Australian dollars and GST inclusive When inviting Quotations/Tenders, Agencies will specify that the cost of Supplies is to be provided in Australian dollars and be inclusive of GST (where GST is applicable). Contents Request for Quotation/Tender Request for Quotation/Tender Invitation Period Assessment Criteria and Percentage Weightings Conditions of Quoting/Tendering and Contract Value of Supplies to be in Australian Dollars and GST Inclusive Authorities Procurement Act Procurement Regulations
Performance Reports Agencies will prepare Performance Reports in relation to all Contracts. Agencies will retain Performance Reports for three years and will provide a copy of the Performance Reports to another Agency in circumstances where the information contained in the reports can be used to assist in assessments. Agencies will provide Performance Reports, on applicable, works and services Contracts to Contractor Accreditation Limited (CAL). Contents Contract Management Contract Variations Contract Expiry Performance Reports Authorities Procurement Act Procurement Regulations Contract Management Agencies are responsible for Contract management. Agencies will manage Contracts by ensuring: Supplies are delivered or completed in a timely fashion To a satisfactory standard To an agreed cost. Subsequent to Contract Contract management is a critical aspect of the procurement process. Agencies are responsible for managing Contracts. Contract management includes, but is not limited to, ensuring that the Supplies are completed or delivered consistent with the performance indicators and benchmarks that the Supplier is contracted to achieve. Effective contract management is important as it ensures that both the Agency and the Contractor(s) both fulfil their contractual obligations.
Table of Amendments Amendment Detail Effective Date Multiple Replaced “Government Business Divisions” with “Northern Territory Government Business Divisions” 1 July 2010 Multiple Expanded the description of ‘Government and Semi-Government Organisations” to “Government owned business, Local Territory, State and Federal Government Agencies and Authorities” 1 July 2010 Multiple Replaced “Tenders” with “Others” 1 July 2010 Multiple Included reference to Northern Territory Government Competitive Tendering Guidelines 1 July 2010 PO13.5 VI Exemption from competitively neutral pricing allowed for non-competitive processes 1 July 2010 General Formatted for WCAG2.0 accessibility – changes to formatting, spelling, grammar and punctuation 1 January 2013 General Amended to reflect Procurement Reforms changes. 1 July 2014 PO13.1 & General Approval function for tendering by government agencies and authorities changed from PRB to Accountable Officer Restructured to increase readability and reduce duplication Updated GBD’s list and added Regional Council to PO13.2 II 16 November 2015
A remote area is any of the following remote Aboriginal communities, homelands or outstations: Please read in outline view for best navigational experience 1. Acacia Larrakia 2. Ali Curung 3. Alpurrurulam 4. Amanbidji 5. Amoonguna 6. Ampilatwatja 7. Angurugu 8. Apatula (Finke) 9. Areyonga 10. Atitjere 11. Barunga 12. Belyuen 13. Beswick 14. Binjari 15. 16. Bulman 17. Daguragu 18. Engawala 19. Galiwinku 20. Gapuwiyak 21. Gunbalanya 22. Gunyangara 23. Haasts Bluff 24. Imangara 25. Imanpa 26. Jilkminggan 27. Kalkarindji 28. Kaltukatjara 29. Kintore (Walungurru) 30. Kybrook Farm 31. Lajamanu 32. Laramba 33. Maningrida 34. Manyallaluk 35. Milikapiti 36. Milingimbi 37. Milyakburra 38. Minjilang 39. Minyerri 40. Mt Liebig 41. Mutitjulu 42. Nauiyu (Daly River) 43. Nguiu 44. Ngukurr 45. Nturiya (Ti Tree) 46. Ntaria (Hermannsburg) 47. Numbulwar 48. Nyirripi 49. Owatilla (Canteen Creek) 50. Palumpa 51. Papunya 52. Peppimenarti 53. Pigeon Hole 54. Pirlangimpi 55. Pmara Jutunta (Ti Tree 6 Mile) 56. Ramingining 57. Rittarangu 58. Robinson River 59. Santa Teresa 60. Tara 61. Titjikala 62. Umbakumba 63. Wadeye 64. Wallace Rockhole 65. Warruwi 66. Weemol 67. Willowra 68. Wilora 69. Wutunugurra (Epenarra) 70. Yarralin 71. Yirrkala 72. Yuelamu 73. Yuendumu
Advice of such amendments must be given by way of an addendum to the specific Request for Quotation/Tender. Where an addendum has been issued suitable additional time for Respondents/Tenderers to adjust their offers shall be allowed (refer Procurement Direction PO1). such an Addendum has been issued any extension to the closing time needs to take into consideration the effect the changes will have on the Respondents/Tenderers preparing offers. No Exemption from disclosure of Percentage Weightings No exemption is permitted from the requirement to disclose Percentage Weightings in Request for Quotation/Tender documents for procurement activity with an estimated value at the Tier Three or greater (refer Procurement Direction PO1 and PO4).