NIBTS/SEHSCT went live on 1 May live from 16th May NIMDTA live from 1st June Activity Progress Next step Due Date Previous Current Recruitment and Selection – ERec for BSO eRec still in pilot phase as the full functionality of the system has not been delivered – complete process yet to be achieved. The lack of an effectual data transfer or reliable report being produced from eRec as of w/c 11th Aug prevents BSO from signing off eRec for wider regional deployment. Work is on-going to rectify these issues. Confirmed ERec go live date for BSO (4th March 2014) Planning and preparation for ERec go live – deployment plan published A communication plan has been developed to facilitate deployment of eRec and this includes all key stakeholders being mapped out. Re regional perspective working groups meets fortnightly to review and plan for eRec deployment across HSC. 10 Infras still to be resolved, and 8 CRs currently being impact assessed – due for completion by 31 August. BSO going live with pilot of eRec on 4th March. Success or otherwise of the deployment will inform Trusts on their decision to accept and introduce eRec. Main issues remain around browser compatibility, internal hire functionality working and passwords expiring and resetting process. Also equal opps information flow for internal candidates is currently with equality commission advice. Reputational risk associated with these issues that could affect system, shared services (by association) and organisational if eRec does not perform. Continue with planning and preparation and delivery for ERec go live – including cutover planning, training etc. 31/08/14 A A
Working Transfer 28/4 Formal Transfer/Go Live 1/5 Payments - BHSCT & NIAS Go live took place on 10th Feb 2014 KS Document completed and staff able to work on ledger from day 2. NIAS: POP ONLY Live 10/02/2014. NIAS roll out FPM and target for completion is year-end. NIAS have no issue with us taking on the ledger in the same manner as Estates invoices for other trusts i.e. workbench used to establish process until FPM users are set up. YEAR-END- All stakeholders focused on year-end preparation and coordination with AP Shared Services 31/3/14 C C Processes and Procedures Payments and Income Services – Payments (AP) and Income (AR) operational procedures being updated based on feedback from Trusts – FPL Team Payroll & Recruitment Services – operational procedures continued with available resource. For all above processes, Internal Audit to review processes, date to be confirmed . C C Pathfinder Payroll & Travel - BSO Early Handover of BSO Payroll and Travel completed. Documentation of Operational Procedures for Payroll has progressed with Resource constraints. Limitation due to sickness has been removed BSO Payroll & Travel Pathfinder complete 1/8/13 C C
Drafting of Scorecard /KPIs has started Interim Payments - BSO Service Improvement at BSO - process inefficiencies, reduction of backlog Cutover of BSO to Greenmount took place on 10th Feb Complete on 10th February 2/9/13 C C Recruitment and Selection – BSO and SHSCT (Legacy) Went live on 1/10 and interim accommodation on ground in Pinewood is operational SHSCT and BSO R&S Operational Delivery – ongoing Completing outstanding readiness issues at Pinewood. Completing Desktop procedures Confirmed ERec go live date for BSO (3rd 2014) and continued to prepare Continue completing any outstanding readiness issues at Pinewood. Continue complete Desktop procedures Plan and prepare for ERec go live date (March 2014) (see below) 1/10/13 C C Income – WHSCT WHSCT Income Operational Delivery ongoing in Interim accommodation Ongoing improvements and training in Processes and Procedures Complete 1 Nov 2013 1/11/13 C C Income –BSO Operational Delivery ongoing in Interim accommodation Ongoing improvements and training in Processes and Procedures Complete 2nd Dec 2013 2/12/13 C C Payments - went live 16th Dec 2013 at Braid Valley and transferred to Greenmount on 13th January 2014 Scanning Team transferred to Greenmount 13th Jan 2013 Complete 16th December 2013 16/12/13 C C