4.7.1 Utilization of Volunteers Standard: Volunteers should be utilized by the agency in a variety of positions. Commentary: Agency volunteers should be used for functions such as program leadership, fundraising and fiscal management, public relations and promotion, clerical services, advisory councils, program/service support, etc. Volunteer positions carrying higher levels of responsibility should be supported by the agency volunteer position descriptions. Suggested Evidence of Compliance: Provide list of functions in which agency volunteers are utilized, the extent of such utilization, and examples of volunteer position descriptions. 4.7.2 Recruitment, Selection, Orientation, Training, and Retention Standard: should be an on-going function within the agency for the recruitment, selection, orientation, training and retention of volunteers, including procedures on background screening. Commentary: As part of the selection process, background investigations are highly desired for all volunteers who work routinely with vulnerable populations, especially youth, senior adults, and persons with disabilities. In certain circumstances, training specific to the volunteer’s area of responsibility is strongly recommended, especially for volunteers who work routinely with vulnerable populations, such as senior adults, and persons with disabilities (i.e., youth coaches, senior center volunteers, and rehabilitation center volunteers). Suggested Evidence of Compliance: Provide the agency’s recruitment, selection, orientation, training, and retention procedures. Provide the agency’s background investigation procedures for volunteers and evidence of implementation. 4.7.3 Supervision and Evaluation Standard: Agency volunteers should be monitored, should receive supervisory visits and conferences, and be evaluated regarding performance. Commentary: Supervision and evaluation of volunteers is important to ensure adequate training is provided and to verify satisfactory conduct and performance. The degree to which the agency supervises and evaluates volunteers may vary depending on the role of the volunteers (i.e., one-time volunteer assisting with a park cleanup vs. a repeat volunteer assisting with a rehabilitation program). Suggested Evidence of Compliance: Provide written description of the monitoring system including current practices for supervisory visits, and examples of completed evaluations. 4.7.4 Recognition Standard: There should be a function within the agency for the recognition for volunteers. Commentary: Volunteers provide their time and energy to assist an agency without expectation of monetary benefit. Thus, officially recognizing the agency’s appreciation for volunteers is meaningful and appreciated by volunteers. Recognition may take many forms, depending on the nature of the volunteer roles, from a simple thank-you letter posted on the agency website to an individual certificate of appreciation, to personal recognition at a banquet, etc.
major continuing expenditures or changes in continuing expenditures of budget items. Information should be included regarding operating impact. Suggested Evidence of Compliance: Provide evidence of such participation by major organizational components in the budget preparation process. 5.4.2 Budget Recommendations Standard: Agency components should provide recommendations, based on operational and activity analysis, for use in the development of the agency's budget. Commentary: In particular, recommendations concerning personnel resources are logical and necessary outcomes of analytic and programmatic activities. In addition to an assessment of future personnel needs, the analysis should include an assessment of presently assigned positions to ensure that positions allocated to agency functions are appropriate. Unit costs per program element should be computed and line items established for the operational procedures determined to insure adequate support funding for all personnel authorized. Adequate financial records and service statistics should be maintained to assist in this process. Comment for Department of Defense (DoD) Agencies: Military installations may or may not have the opportunity to submit Appropriated Fund (APF) budget requests. Non-appropriated Fund (NAF) budget requests are submitted for program operations including personnel costs. Provide examples of budget submissions. Suggested Evidence of Compliance: Provide examples of agency component recommendations and evidence of their consideration in the budgeting process. 5.5 Budget Control Standard: should be procedures for budget control within the agency, including an allotment system, accounting system, frequent reporting of revenues and expenditures, and continuous management review. Commentary: Agencies should utilize appropriate accounting methodologies and systems to ensure proper budget control. Suggested Evidence of Compliance: Provide the procedures for budget control within the agency. 5.5.1 Supplemental/Emergency Appropriations {DOES NOT TO MILITARY} Standard: There should be established procedures for requesting supplemental or emergency appropriations and fund transfers. Commentary: Provisions should be available within the agency's budget system to meet circumstances that cannot be anticipated by prior fiscal planning efforts (e.g., additional funds to compensate for