Alcohol & Drug Addiction Act 1966, Section 8 CB 01-01-1900 20-02-2018 Voluntary detention. Alcohol & Drug Addiction Act 1966, Section 9 CC 01-01-1900 20-02-2018 ordered. Alcohol & Drug Addiction Act 1966, Section 21 CA 01-01-1900 20-02-2018 Transfer from a penal institution. Children, Young Persons, and Their Families (CYPF) Act 1989, Section 178 YR 01-11-1989 Order for a child to attend for a medical, psychiatric, or psychological examination where this is provided by mental health and addiction services. Children, Young Persons, and Their Families (CYPF) Act 1989, Section 181 YD 01-11-1989 for a child to be detained to undertake a medical, psychiatric, or psychological examination where this is provided by mental health and addiction services. Criminal Procedure (Mentally Impaired Persons) Act 2003, Section 23 RG 01-09-2004 Persons found unfit to stand or insane undergoing enquiry to determine the most suitable method of dealing with the person under section 24 or section 25. Criminal Procedure (Mentally Impaired Persons) Act 2003, Section 24(2)(a) to be insane) RD 01-09-2004 Detained in a hospital as a special tangata whaiora/consumer the Mental Health (Compulsory Assessment and Treatment) Act 1992. Criminal Procedure (Mentally Impaired Persons) Act 2003, Section 24(2)(a) (Unfit to stand trial) RC 01-09-2004 Detained in a hospital as a special tangata whaiora/consumer under the Mental Health (Compulsory Assessment and Treatment) Act 1992.
Criminal Procedure (Mentally Impaired Persons) Act 2003, Section 24(2)(b) (Found to be insane) DD 01-09-2004 Detained in a secure facility as a special care recipient under the Intellectual Disability (Compulsory Care and Rehabilitation) Act 2003. Criminal Procedure (Mentally Impaired Persons) Act 2003 Section 24(2)(b) (unfit to stand trial) DC 01-09-2004 Detained in a secure facility as a special care recipient under the Intellectual Disability (Compulsory Care and Rehabilitation) Act 2003. Criminal Procedure (Mentally Impaired Persons) Act 2003, Section 34(1)(a)(i) RF 01-09-2004 Convicted and sentenced to a term of imprisonment and ordered to be detained in hospital as a special tangata whaiora/consumer under the Mental Health (Compulsory Assessment and Treatment) Act 1992. Criminal Procedure (Mentally Impaired Persons) Act 2003, Section 34(1)(a)(ii) DE 01-09-2004 Convicted and sentenced to a term of imprisonment and ordered to be detained in hospital as a special care recipient under the Intellectual Disability (Compulsory Care and Rehabilitation) Act 2003. Criminal Procedure (Mentally Impaired Persons) Act 2003, Section 38(2)(a) RA 01-09-2004 Remanded to undergo ordered assessment on bail. Criminal Procedure (Mentally Impaired Persons) Act 2003, Section 38(2)(c) RB 01-09-2004 Remanded to undergo ordered assessment in hospital. Criminal Procedure (Mentally Impaired Persons) Act 2003, Section 35 RH 01-09-2004 Court has ordered that inquiries be made to determine the most suitable method of dealing with the person before an order under section 34
Criminal Procedure (Mentally Impaired Persons) Act 2003, Section 44(1) RE 01-09-2004 Detained in a hospital or secure facility pending hearing or trial. Health Act 1956, Section 126 HA 01-09-2004 Aged, infirm, or neglected persons who are living in unsanitary conditions or without proper care and attention. Intellectual Disability (Compulsory Care and Rehabilitation) Act 2003. Section 35 DA 01-09-2004 Being transferred from penal institution or Mental Health system either for assessment or while the application of the compulsory care order is pending. Intellectual Disability (Compulsory Care and Rehabilitation) Act 2003. Section 45 DB 01-09-2004 Compulsory care order has been given. Mental Health (Compulsory Assessment and Treatment) Act 1992, Section 11 SM 01-09-2004 Entering 5 day assessment. Mental Health (Compulsory Assessment and Treatment) Act 1992, Section 13 SN 01-09-2004 Entering 14 day assessment. Mental Health (Compulsory Assessment and Treatment) Act 1992, Section 14 (4) ST 01-Jul-2008 30-06-2014 Application to for making of a compulsory treatment order under part 2 of the Act. Note: Retired 1 July 2014. Listed in this table for Historical reference purposes only. Mental Health (Compulsory Assessment and Treatment) Act 1992, Section 15(1) SS 01-09-2004 Waiting to see Judge. Compulsory Treatment Order (CTO) applied for.
Mental Health (Compulsory Assessment and Treatment) Act 1992, Section 15.2 MH 1-11-1992 extends time before decision is made Mental Health (Compulsory Assessment and Treatment) Act 1992, Section 29 CK 01-01-1900 Community CTO. Mental Health (Compulsory Assessment and Treatment) Act 1992, Section 29(3)(a) (Inpatient treatment up to 14 days) TY 01-01-1900 Tangata whaiora/consumer under community order having inpatient episode up to 14 days. Mental Health (Compulsory Assessment and Treatment) Act 1992 Section 29 with Section 34(2) C1 1-11-1992 The first extension for six months after initial CTO under Section 29 Mental Health (Compulsory Assessment and Treatment) Act 1992, Section 29 with Section 34(4) C2 1-11-1992 The granting of an Indefinite Order one year after the initial CTO under Section 29 Mental Health (Compulsory Assessment and Treatment) Act 1992, Section 30 CL 01-01-1900 Inpatient CTO Mental Health (Compulsory Assessment and Treatment) Act 1992, Section 30 with Section 34(2) L1 1-11-1992 The first extension for six months after initial CTO under Section 30 Mental Health (Compulsory Assessment and Treatment) Act 1992, Section 30 with Section 34(4) L2 1-11-1992 The granting of an Indefinite Order one year after the initial CTO under Section 30
Mental Health (Compulsory Assessment and Treatment) Act 1992, Section 31 (Leave for inpatients) MZ 01-01-1900 Inpatient order, but on leave in community. Mental Health (Compulsory Assessment and Treatment) Act 1992, Special Patient, Sections 45 and 11 SC 01-01-1900 Special tangata whaiora/consumer from institution. Mental Health (Compulsory Assessment and Treatment) Act 1992, Special Patient, Sections 45 and 13 SD 01-01-1900 Tangata whaiora/consumer transferred from penal institution to hospital for the purposes of assessment. Mental Health (Compulsory Assessment and Treatment) Act 1992, Sections 45 and 15(1) SQ 01-09-2004 Tangata whaiora/consumer transferred from penal institution to hospital for the purposes of assessment or an application is pending in Court for the making of a CTO. Mental Health (Compulsory Assessment and Treatment) Act 1992, Sections 45 and 15(2) SR 01-09-2004 Tangata whaiora/consumer transferred from penal institution to hospital for the purposes of assessment and an application is pending in Court for the making of a compulsory treatment order and the judge has extended the assessment period. Mental Health (Compulsory Assessment and Treatment) Act 1992, Special Patient, Sections 45 and 30 SL 01-01-1900 Tangata whaiora/consumer transferred from institution to hospital and an Inpatient CTO has been made.
Mental Health (Compulsory Assessment and Treatment) Act 1992, Section 46 SE 01-01-1900 Imprisoned but accepting voluntary treatment in secure inpatient setting. Mental Health Act, Section 55, Restricted SJ 01-01-1900 Restricted patient. Parole Act 2002, Section 35 PA 01-09-2004 Directs a person to serve sentence on home detention. Substance Addiction (Compulsory Assessment & Treatment) Act 2017, section 14 WA 21-02-2018 Application for Assessment Substance Addiction (Compulsory Assessment & Treatment) Act 2017, section 23 WT 21-02-2018 A Compulsory Treatment Certificate has been issued for the tangata whaiora/consumer Substance Addiction (Compulsory Assessment & Treatment) Act 2017, section 32 WO 21-02-2018 A Compulsory Treatment has been issued for the tangata whaiora/consumer Substance Addiction (Compulsory Assessment & Treatment) Act 2017, section 39 WL 21-02-2018 Tangata whaiora/consumer to be given a leave of absence Substance Addiction (Compulsory Assessment & Treatment) Act 2017, section 46 WX 21-02-2018 Application for an extension of a Compulsory Treatment Order for a further 56 days Substance Addiction (Compulsory Assessment & Treatment) Act 2017, section 47 W1 21-02-2018 A Compulsory Treatment Order has been extended
JU Justice 01-01-1900 30-06-2020 Courts, Prison, Corrections or Youth Justice. KM Kaupapa Māori Service 01-01-1900 30-06-2020 Kaupapa Māori provider or facility. KP Pacific peoples 01-01-1900 30-06-2020 Pacific peoples provider or facility. NA assessment and co-ordination service 01-01-1900 30-06-2020 Needs assessment and service. NP Hospital referral 01-01-1900 30-06-2020 Hospital facility which is not psychiatric inpatient, paediatrics, public health or emergency services. NR No further referral 01-01-1900 30-06-2020 OP Psychiatric outpatients 01-01-1900 30-06-2020 Mental Health outpatient service. OT 01-01-1900 30-06-2020 service or agency not specified elsewhere. PD Paediatrics 01-01-1900 30-06-2020 Paediatric setting or a paediatrician. PH Public health 01-01-1900 30-06-2020 Tangata whaiora/consumer referred from or to a non mental health and addiction community provider, eg public health nurse, Plunket. PI Psychiatric inpatient 01-01-1900 30-06-2020 Psychiatric inpatient service. PO Police 01-01-1900 30-06-2020 Police. PP Private practitioner 01-01-1900 30-06-2020 Private practitioner, eg psychologist, psychiatrist, medical specialist in private practice excluding private after hours emergency services. RE Mental health residential 01-01-1900 30-06-2020 Mental health residential service providing bednight activity. SE Mental health community skills enhancement programme 01-01-1900 30-06-2020 Mental health community skills enhancement programme, e.g. functional gain.
SR Self or relative referral 01-01-1900 30-06-2020 Self, relatives, whānau, family/whānau or significant other person, or referred to relatives, whānau, family/whānau or significant other person. SW Social Welfare 01-01-1900 30-06-2020 Government social welfare, eg CYPFA (Children, Young Persons and their Families Agency), WINZ (Work and Income New Zealand). UN Unknown 01-01-1900 30-06-2020 Not VS Vocational Service 01-07-2008 30-06-2020 A service focussing on employment skills. Referral To The ‘Referral To’ identifies groups of services or people who are destinations of mental health and addiction referrals. Code Description Code Valid From Code Valid To Used for/Comment AD Alcohol and drug Alcohol and drug provider or facility. Includes both medical and social Detox AE Accident and emergency Accident and emergency department or service. CA Child adolescent and family/whānau mental health services Child, adolescent and family/whānau service. CM Adult community mental health services Adult community service. CS Community Support Service Example: NGO’s supporting non clinically DH Day hospital Day hospital.
DG Gone No Address or Lost to follow-up. Tangata whaiora/consumer who has been receiving service is unable to be contacted and decision is made to end the referral. Providers should have a local protocol in place to determine when discharge should occur. DM Tangata whaiora/consumer did not attend following the referral. Tangata whaiora/consumer is discharged following at planned appointments or no contact following initial referral. Client has not participated in any service activity. Providers should have a local protocol in place to determine when discharge should occur. DR routinely 01-01-1900 30-06-2020 Completion of treatment/programme/goals. Use this code for internal transfers between mental health teams. DS Self discharge 01-07-2008 30-06-2020 Tangata whaiora/consumer has informed the service provider they no longer wish to receive services and discharge has resulted. DT Discharge of tangata whaiora/consumer to another healthcare organisation 01-07-2008 30-06-2020 Discharge to another healthcare provider in a different organisation. Can be either a mental health or non-mental health organisation. DW Discharge to other service within same organisation 01-07-2008 30-06-2020 Discharge to a non-mental health and addiction service within the same organisation attendance
T04 Mental health inpatient or equivalent occupied bed nights Time spent by a tangata whaiora/consumer in a mental health sub-acute inpatient or equivalent service. These care and treatment services are provided to manage unwell people, requiring less intensive input for a longer period of time. T05 Crisis respite care occupied bed nights Short-term care for a person requiring support in an urgent situation as an alternative to admission to an acute mental health service. T06 Mental health individual treatment attendances Individual assessment, treatment, care planning, review and discharge services. Family/whānau or significant others may be present. Note: Retired 1 July 2008. Listed in this table for Historical reference purposes only. T07 programme session attendances Assessment, treatment eg DBT group, A&OD group, talking therapies, relapse prevention), care planning, review and discharge services provided and designed for more than two tangata whaiora/consumers in a group setting.
T08 Care/liaison contacts Significant contact between mental health professionals and agencies/persons relating to the care of a tangata whaiora/consumer, to ensure continuity of service provision. An external agency is present. This code captures activity with a on ensuring good coordination amongst a range of different agencies that are involved in someone’s care. Examples are: • Key worker • Child Youth & Family/whānau Service • GP Primacy Mental Health Service • Strengthening Families meetings. The code includes: • Contact between a DHB and NGO Mental Health and Addiction Service • A DHB service providing consult/liaison to a GP • Specialist services (eg dual diagnosis or eating disorder) • Providing services to other DHB / NGO Mental Health and Addiction services (eg case review). The code does not include Team meetings within the same team about individual cases. T09 Early psychosis intervention attendances Assessment and treatment services provided to people experiencing a first psychotic illness, aimed at minimising the risk of chronicity. Note: Retired 1 July 2014. Listed in this table for Historical reference purposes only. T10 Completed needs assessment Completion of a formal needs assessment by an individual (Needs Assessor) contracted to provide needs assessment and service coordination (NASC)
RC06 Review – Review of mental health care. RC07 No further care Discharge from mental health care. RC08 Discharge to change of treatment setting Discharge from mental health care. RC09 Discharge – lost to care Discharge from mental health care. RC10 Death Discharge from mental health care. RC11 Discharge following episode of care Discharge from mental health care (<3 days in inpatient care and <14 days in community care). RC12 Discharge - other Discharge from mental health care. RC13 Treatment – new ADOM - Start of treatment RC14 Treatment start – other AOD service ADOM - Start of treatment when a service user transfers from another AOD service RC15 Assessment only ADOM - Assessment only – up to a maximum of 2 contacts RC16 Treatment review – 6 weeks ADOM - First treatment review RC17 Treatment review – 12 weeks ADOM - Ongoing treatment review RC18 Treatment end – routine ADOM - Routine discharge RC19 Treatment end - DNA ADOM - Treatment ended – client did not attend RC20 Treatment end – other AOD service ADOM - Treatment ended – client transferring to another AOD service RC21 Treatment end - other ADOM - Treatment ended for a reason not specified
ADOM Question 2 0 – 98 Any in the range from 0 – 98 is a valid response for this question 99 Not Answered / missing ADOM Questions: 7b, 7d, & 7f: (Other Drug 1, Other Drug 2, Other Drug 3) 01 Ecstasy 02 Hallucinogens 03 Solvents 04 GHB 05 Party pills 06 Other drug unspecified 98 None 99 Not Answered / missing ADOM Question 8 0 – 98 Any value in the range from 0 – 98 is a valid response for this question 99 Not Answered / missing ADOM Questions: 9a, 9b, & 9c: (Identify main substances of concern: 1, 2, & 3) A Alcohol B Cannabis C Amphetamine-type stimulants D Opioids E Sedatives/tranquilisers F Ecstasy G Hallucinogens H Solvents I GHB J Party pills
K Other drug, unspecified L Cigarettes / Tobacco X Not Applicable Z Not Stated/Missing ADOM Question 11 Y Yes N No X Not Applicable Z Not Stated/Missing ADOM Questions: 12, 13, 14, 15, 16, 17 & 18 1 Not at all 2 Less than weekly 3 Once or twice a week 4 Three or four times a week 5 Daily or almost daily 99 Not Answered / missing ADOM Question 19 1 - 10 Valid values in the range identifying the number that best fits where you want to be in your recovery (10 is the best possible) 99 Not answered / missing ADOM Question 20 1 Not at all 2 Slightly 3 Moderately 4 Considerably 5 Extremely 99 Not answered / missing
ADOM Question 21 7 – 28 Any value in the range from 7 – 28 is a valid response for this question ADOM Question 22 1 Mandated referral 2 Voluntary referral ADOM Question 23 1 Receiving services for problems 2 No services for co-existing problems Team (TR) Record Code Sets Team Record coded data elements The following table lists the data elements and the applicable code sets to be used when creating a ‘Team’ record. This includes those data element code sets that have been previously detailed within this standard. Data element code sets that have been previously detailed have not been repeated. Instead there is a reference to the applicable chapter/section in this standard. Data Element Reference Data Element Reference (a) Team Code 2.9.1.1 (e) Team Service Type 2.9.1.4 (b) File Version 2.2.1.1 (f) Team Target Population 2.9.1.5 (c) Team Type 2.9.1.2 (g) Agency Code and Name 2.9.1.6 (d) Team Setting 2.9.1.3 (h) Organisation Type 2.9.1.7 Team Code A ‘Team Code’ (assigned by the Ministry of Health) uniquely identifies a mental health and addiction services team. This team can be defined as a person or functionally discrete grouping of people based in a particular location providing mental health and addiction care to a tangata whaiora/consumer in either an inpatient or community setting. The ‘Team Codes’ change as mental health and addiction services teams are established and disestablished. The ‘Team Code’ is uniquely linked to ‘Organisation Identifier’ and/or ‘Health Agency’ code. Currently, this code table is managed by the Ministry of Health. An extract is published to the Ministry of Health web site at the web address, below: Team Type A code that categorises the primary function of the healthcare team. Use the Team Setting to indicate Community Residential, Respite etc. See table below: Code Description Code Valid From Code Valid To Used for/Comment
07 Pacific Island Team 01-01-1900 30-06-2014 Pacific Island teams provide assessment and treatment services under a Pacific model. Includes inpatient, residential or community based teams working under a Pacific model (including alcohol and drug, child, adolescent and family/whānau, youth specialty and psychogeriatric services). Note: Retired 1 July 2014. Listed in this table for Historical reference purposes only. 08 Residential / Accommodation Team 01-01-1900 30-06-2020 Accommodation, rehabilitation and support provided in a community residence to eligible persons with mental health or addiction issues. 09 Community Skills Enhancement Team 01-01-1900 30-06-2014 Community skills enhancement teams provide non residential, activity-based services to assist people with mental health and addiction improve their life skills, overcome social isolation and return to optimal functioning. Note: Retired 1 July 2014. Listed in this table for Historical reference purposes only. 10 Alcohol and Drug Kaupapa Māori Team 01-01-1900 30-06-2014 Alcohol and drug kaupapa Māori teams provide assessment and treatment services within a Māori kaupapa to people with alcohol and other drug problems. Includes inpatient, residential or community based alcohol and drug kaupapa Māori teams. Note: Retired 1 July 2014. Listed in this table for Historical reference purposes only. 11 Co-Existing Problems Team 01-01-1900 30-06-2020 Alcohol and drug dual diagnosis teams provide assessment and treatment services to people with coexisting problems of mental illness and alcohol and drug use. Includes inpatient, residential or community based alcohol and drug dual diagnosis teams. 12 Intellectual Disability Dual Diagnosis Team 01-01-1900 30-06-2020 Intellectual disability dual diagnosis provide assessment and treatment services to people with coexisting problems of mental illness and intellectual disability. Includes inpatient, residential or community based intellectual disability dual diagnosis teams.
13 Psychogeriatric Team 01-01-1900 30-06-2014 Psychogeriatric teams provide assessment and treatment services to people aged 65 and older with some flexibility based on the nature of the presenting problems. Includes inpatient, residential or community based psychogeriatric teams. Note: Retired 1 July 2014. Listed in this table for Historical reference purposes only. 14 Specialty Team 01-01-1900 30-06-2020 Use Setting, Service Type and/or Population to indicate detail (eg specialty team) 15 Maternal Mental Health Team 01-01-1900 30-06-2020 Maternal mental health provide assessment and treatment services to pregnant women, women in the post partum period and their infants. Includes inpatient, residential or community based maternal mental health teams. 16 Eating Disorder Team 01-01-1900 30-06-2020 Eating disorder provide assessment and treatment services to people with eating disorders. Includes inpatient, residential or community based eating disorder teams. 17 Needs Assessment and Service Coordination Team 01-01-1900 30-06-2020 Needs assessment and service coordination teams provide comprehensive assessment of needs and facilitation of ongoing provision of services and support to people with mental health or addiction issues. The assessment process meets the Standards for Needs Assessment for People with disabilities (MOH). These teams are usually community based. 18 Specialist Psychotherapy Team 01-01-1900 30-06-2020 Specialist psychotherapy teams provide assessment and psychotherapy treatment to people with severe psychological disorders. These teams are usually community or outpatient based. 19 Services for Profoundly Deaf Team 01-01-1900 30-06-2014 Services for profoundly deaf teams provide assessment, and referral services for profoundly deaf people who require specialist mental health services. These teams are usually community based. Note: Retired 1 July 2014. Listed in this table for Historical reference purposes only.
A code to uniquely identify an individual health and disability sector Agency. The is combined with local service coverage, regional information and a team name to avoid ambiguity in identification. The DHB Codes and names are: The Service Coverage Regions are: N: National, R: Regional, L: Organisation Type A code that enables differentiation between different organisational entities. Code Description Code Valid From Code Valid To Used for/Comment 001 District Health Board (DHB) DHBs provide (or fund the provision of) health and disability services to individual Health Board Districts throughout New Zealand.
Accommodation A code to identify the accommodation status of the tangata whaiora/consumer. See table below: Code Description Code From Code Valid To Used for/Comment 1 Independent Living in owner-occupied dwellings, or living with owner-occupier. Renting: private sector renting with or without accommodation supplement; social housing. 2 Supported Accommodation financially supported either partly or fully by the funder. Living in institutions. Living in residential rehabilitation facilities. 3 Homeless Living without shelter. Living in temporary accommodation. Uninhabitable housing. Employment Status A code to identify the employment status of the tangata whaiora/consumer. See table below: Code Description Code Valid From Code Valid To Used for/Comment 1 In Paid employment >=30 hrs a week Full time 2 In Paid employment for 1 to less than 30 hrs a week Part time 3 Not in Paid Employment – less than 1 hour per week Working less than one per week. Includes temporarily unable to work, actively seeking work and not actively seeking work.