4.A2.0 California Contracts Register The California State Contracts Register (CSCR) was established to maximize competition through advertising State purchasing and contracting opportunities. See GC Sections 14825 et seq. The CSCR is used for the following solicitation functions: Posting Solicitations Posting of contractor ads to seek prime or sub-contractors. 4.A2.1 When advertising is required Solicitations must be advertised in the CSCR. A copy of the published advertisement must be included within the procurement file. The following describes the requirements for advertisements. Advertising is required if the purchase is classified as follows: 4.A2.2 Solicitation Release Date Solicitations shall not be released prior to publication in the CSCR and must be released after or simultaneously with the contract advertisement publication. 4.A2.3 Publish Date vs. Bid or Proposal Due Date Bid opportunities must be advertised (published in the CSCR) for at least 10 working days prior to the bid due date, per GC 14827.2. and PCC 10302. Requests for a shorter timeframe for the advertisement of the solicitation of goods, shall be submitted in writing as follows: Departments with delegated purchasing authority must submit written justification signed by their Purchasing Authority Contact to the CSCR staff. DGS/PD One Time Acquisitions (OTA) buyers making purchases on behalf of other State Agencies requesting a shorter timeframe must submit a written justification signed by their respective Branch Chief to the CSCR staff. 4.A2.4 Contract Advertising Exemption for Services An exemption from advertising in the CSCR for services may be obtained if a Contract Advertising Exemption Request (STD.821) is submitted to DGS/PD for review and approval through FI$Cal (refer to chapter 6 for more information on the STD 821 process). This form is used when a competitive acquisition is requested to be exempted from advertising or is neither feasible nor possible. When a competitive acquisition will be conducted, but an advertising exemption is being requested, a Non-Competitive Bid (NCB) contract
Topic 4 – Bidder Instructions and Required Contract Language 4.D4.0 Required Clauses for Transactions Less than $5,000 and Supplier’s Written Acceptance The State’s General Provisions should be used on transactions valued less than $5,000.00. If an election is made not to include and/or reference the General Provisions, then written confirmation must be obtained before is made that the supplier will abide by the following required contract provisions: Americans with Disabilities Act (ADA) Non-Discrimination and Statement of Compliance Drug-Free Workplace Certification Forced, Convict & Indentured Labor National Relations Board Certification Darfur certification (Non-IT only) Free Code (see the General Provisions) Expatriate PCC 10286 Recycling Electronic Use tax This documentation shall be uploaded in FI$Cal and maintained as part of the procurement file. 4.D4.1 and IT Goods and Services Transactions Valued from $,000 to $50,000.00 Achieving competition within this dollar range is defined as receiving responsive bids from at least three (3) responsible bidders, if the solicitation is not advertised. See Section A, Topic 2, of this chapter for advertising requirements and dollar requirements by classification. Whenever solicitations are advertised and distributed amongst interested bidders, bidder participation is not controlled, thus the solicitation may result in only one bid response. If the sole bid response is considered responsible and responsive, then the contract may be awarded. If not, then the solicitation must be canceled and re-issued. 4.D4.2 Transactions Valued from $50,000.01 to $100,000.00 And IT goods and/or services Transactions Valued from $100,000.01 to $1,000,000 Competitive acquisitions conducted for non-IT goods and IT goods and/or services valued in this dollar range are considered “informal” but must: Be a written document Include a provision for notice of Intent to Award Provide language regarding protest procedures Be advertised For RFQs required to be advertised (see Section A, Topic 2) Award of Contract and Protests language must be included (see Section B, Topic 3 of this chapter). Whenever solicitations are advertised (see Section A, Topic 2) and distributed amongst interested bidders, there is no control over bidder participation, thus the solicitation may result in only one bid response. If the