4. Do not provide classified information to another individual unless that person has the proper security clearance, and the need-to-know for the information involved. Physically check the person’s identity by personally reviewing an official form of photo identification such as a driver’s license, passport, or credentials. Compare the photo against the individual’s appearance. Compare identifying information against employee records or against a visit authorization letter on file in the security office. Before releasing classified information to anyone or before allowing unescorted access to a closed or restricted area, identify the most restrictive classification involved and compare it to the person’s clearance level. Remember that there are access limitations associated with contractor-granted Confidential, interim and Limited Access Authorization (LAA) clearances. If the information to be accessed requires a special briefing, i.e., NATO, COMSEC, CNWDI, you must also verify that the person has received the proper briefing. 5. Do not attempt to “talk around” classified information over the telephone, unless you are using an authorized secure telephone line. 6. Do not remove classified material from this facility without prior approval from the Facility Security Officer or his/her designee. 7. Do not enter classified information into any automated information system, to include computers, test equipment, etc., without the prior approval of the Facility Security Officer. B. Reporting Information Each cleared employee of this company shall report to the Facility Security Officer any of the following: 1. Espionage—Information concerning existing or threatened espionage, sabotage or subversive activities. 2. Compromise—The loss, compromise or suspected compromise of classified information whether inside or outside of the company. 3. Security Violation—Any failure to comply with a requirement of this SPP or of the NISPOM. 4. Suspicious Contacts—Any efforts by an individual, regardless of nationality, to obtain illegal or unauthorized access to classified information or to compromise a cleared employee. In addition, all contacts by cleared employees with known or suspected intelligence officers from any country, or any contact which suggests the
NATO classified documents cannot be commingled with other documents. NATO RESTRICTED documents may be stored in locked filing cabinets, bookcases, desks, or other locked containers that deter unauthorized access. In addition to the requirements for changing combinations to classified containers for U.S. classified material, NATO combinations must also be changed annually. All records of NATO combinations must be marked with the highest classification level of documents stored and must indicate the type and level of NATO documents in the container. The combination record must be logged and controlled in the same manner as NATO classified documents. Reproduction - Our facility may reproduce NATO SECRET, CONFIDENTIAL and RESTRICTED documents to meet contractual requirements, as long as the contracting entity has not prohibited it. Disposition- Generally, all NATO classified documents are returned to the contracting activity that provided them, upon completion of the contract. Accountability Records- Logs, receipts, and destruction certificates are required for NATO classified information. Records for NATO documents must be maintained separately from records of non-NATO documents. COSMIC TOP SECRET and all ATOMAL documents must be recorded on logs maintained separately from NATO logs and be assigned unique serial control numbers. Disclosure records bearing the name and signature of each person that has access are required for all COSMIC TOP SECRET, COSMIC TOP SECRET ATOMAL, and all other ATOMAL or NATO classified documents to which special access limitations have been applied. As a minimum, our accountability record, receipts and destruction certificates must show the NATO reference number, short title, date of the document, classification, and serial copy numbers. The record must show the short title, unclassified subject, and distribution of the documents. Receipts are required for all NATO classified documents, except NATO CONFIDENTIAL and RESTRICTED. We will conduct an annual inventory of all COSMIC TOP SECRET, NATO SECRET and all ATOMAL documents. Destruction certificates are required for all NATO classified documents except RESTRICTED. A witness is required for all COSMIC TOP SECRET, NATO SECRET and all ATOMAL documents.