Mission Statement To cultivate and support world-class research, commercialization and economic growth. Vision Statement ORC sets the standard for excellence in service to our stakeholders by supporting research, commercialization and economic growth. Through diversity, strategic partnerships and integrity, we foster a culture where employees thrive in pursuit of their personal and professional goals, leading to organizational success. We are an essential resource for attracting and retaining premiere talent and funding through operational excellence, innovative technology and cohesive teamwork. C&G Values Excellence in Service: timeliness, streamlining processes, responsiveness, dedicated to community needs, professionalism, respectable Integrity: honesty, fairness, reliability in all practices, customer service Organizational Success: innovation, embracing technology, open minded approach, reaching our goal of $200M by 2016 in research funding Knowledge: expertise, continuing education, sharing information with our customers Operational Excellence: Professionalism, Cohesive teamwork: collaborative, cooperative, team-driven
Subrecipient Proposal Subrecipient Proposal Working Papers Subrecipient Budget Other Agreements (light green) section – left Record Entry Front section – right Agreement Agreement Working Papers Legal Review Technology Transfer Office Review (if applicable) NOTE: Each section of the file should be in chronological order with the most recent correspondence on top. Labels (External and Internal) External File Labels should be labeled according to the following format: Proposal File Label PI NAME (LAST, RESEARCH ID NUMBER SPONSOR Award File Label PI NAME (LAST, FIRST) ACCOUNT NUMBER SPONSOR Cost File Label PI NAME (LAST, FIRST) MATCH ACCOUNT NUMBER SPONSOR MAIN ACCOUNT NUMBER Subaward File PI NAME (LAST, FIRST) ACCOUNT NUMBER SPONSOR Agreement File Label PI NAME (LAST, AGREEMENT NUMBER SPONSOR TYPE OF AGREEMENT Internal File Labels: Award Files 650s (FRONT COVER – LEFT) Contract (FRONT COVER – RIGHT) Financial (MIDDLE SECTION – LEFT) Compliance/Correspondence (MIDDLE SECTION – RIGHT) Deliverables (BACK SECTION - LEFT) Proposal (BACK SECTION - RIGHT)
Cost Share Files 650s (FRONT SECTION – LEFT) Cost Share (FRONT SECTION – RIGHT) Subaward Purchase Orders (FRONT SECTION – LEFT) Subaward (FRONT SECTION – RIGHT) Financial (MIDDLE SECTION – LEFT) Compliance/Monitoring (MIDDLE SECTION – Deliverables (BACK SECTION – LEFT) Proposal (BACK SECTION – RIGHT) C&G Guidebook §3 Pre- and Post-Award Orange Sheet and Section Tabbing Effective Date: 8/17/15 Last Updated: 8/17/15 for Procedure_________________________________________________ Every file will have several sections for pre-award, post-award, subcontracts, and other agreements. Within each section, there is a collection of documents pertaining to subsections (i.e. award working papers, award modifications, etc.). Each subsection is delineated by an Orange Sheet, which is subsequently tabbed. This is important so when looking back from information, you know what subsection contains what information.
_ 11 Pre-award policies. 200.201 Use of Grant Awards, (Including Fixed Amount Awards), Cooperative Agreements, and Contracts To facilitate implementation of M-13-17, a recently published policy encouraging evidence-based programs, and drawing on existing policies and practices from several Federal agencies, new language has been added to the final guidance to allow for “Fixed amount” awards that rely more on performance than compliance for accountability. Includes Notification of Criteria for Transparent Selection and Review process (based on current policy issued at 68 FR 37370, referenced in 200.202 Requirement to Provide Public Notice of Federal Financial Assistance Programs Provides a standard format for announcements of intended priorities and funding opportunities, includes requirement to state all criteria used in evaluation of applications and how they will be used. This section includes the existing requirement for Federal agencies to include in the Catalog of Federal Domestic Assistance whether or not the particular program is subject to Single Audit Requirements. 200.203 Notices of Funding Opportunities 200.203 Notices Of Funding Opportunities provides a standard set of data elements to be provided in all Federal notices of funding opportunities. Standardizes information announced for funding opportunity, requires Federal agencies to leave notices open for at least 30 days. 200.204 Federal Awarding Agency Review of Proposals 200.205 Federal Awarding Agency Review of Risk Posed by Applicants 200.207 Special Conditions Sections 200.204 Federal Awarding Agency Review of Merit of Proposals and 200.205 Federal Awarding Agency Review of Risk Posed by Applicants combined with section 200.207 Specific Conditions require Federal awarding agencies to evaluate the merit and risks associated with a potential Federal award and to impose specific conditions where necessary to mitigate potential risks of waste, fraud, and abuse, before the money is spent. A-110 section .29 on conditional exemptions is moved to Subpart B -General Provisions. Revised list of special conditions. 200.210 Information Contained in Federal Awards Provides a standard set of data elements to be provided in all Federal awards. As a result, non-Federal entities will receive a consistent set of information for each Federal award they receive, which will reduce the administrative burden and costs associated with managing this information throughout the life of the Federal award.
Add a copy of the invoice into the subcontractor’s invoice file in the I:drive. This should be located under the Faculty’s main award file. Use the following naming convention. INVOICE DATE_INVOICE NUMBER (if applicable)_$XXX Print copy of Invoice. Update or create the Subcontractors Tracking Form (see Related Information and Resources: Appendix A for example of Print. STEP 3 Receiving in PeopleSoft Login to PeopleSoft (you must have specific access to receive on invoices) Staff Applications-UCF Financials-eProcurement-Manage Requisition Click on “Manage Receipts” Click on “Add New Receipt”….and wait, the time clock will disappear but it will still take some time to switch screens. Do not click “Add New Receipt” again otherwise, it will cause an error. Click on “Find” and enter the full PO number into the search box. Click OK. All of the available lines of your PO should come up in the first few rows of the search. Click on all available lines. Click “Receive Selected”. The “Received Amount” will show you what is available to receive. If your invoice is a different amount than what is listed, enter in the correct amount. If there are multiple lines make sure to zero out any lines you are not receiving against. Click “Save Receipt”. This will produce your receipt number. Receipt Page for file. E-mail F&A to their original email with invoice info) with the following info. “ORC approves the invoice, receipt #0000124076.” STEP 4: The file 1. the following information in this order the subaward file, under the invoicing sections: Place Subcontract orange sheet with the following Naming Convention: Subagency_Invoice#_$XXX
If yes, make sure to confirm the date and the Document the file and add comments to the PTF indicated iThenticate was run on what date and the title it was run under. In addition upload the e-mail confirmation to TERA (OOR Only) for the RCR Teams records. Ethics and Compliance Team: For general iThenticate questions: e-mail - PREFERRED C&G Guidebook §27 Responsible Code of Conduct Effective Date: 8/17/15 Last Updated: 8/17/15 The Responsible Conduct of Research is of paramount importance to the Office of Research & Commercialization at the University of Central Florida. The goal is to increase awareness in our research community and further the practice of responsible research. As the responsible and ethical conduct of research (RCR) is critical for excellence, as well as public trust, in science and engineering, the has implemented the Act. This requires that “each institution that applies for financial assistance from the Foundation for science and engineering research or education describe in its grant proposal a plan to provide appropriate training and oversight in the responsible and ethical conduct of research to undergraduate students, graduate students, and postdoctoral researchers participating in the proposed research project.” WHAT IS RESEARCH MISCONDUCT? According to the National Science Foundation (): Research misconduct means fabrication, falsification, or plagiarism in proposing or performing research funded by NSF, reviewing research proposals submitted to NSF, or in reporting research results funded by NSF. DEFINITIONS Fabrication means making up data or results and recording or reporting them. Falsification manipulating research materials, equipment, or processes, or changing or omitting data or results such that the research is not accurately represented in the research record. Plagiarism the appropriation of another person’s ideas, processes, results or words without giving appropriate credit. Research, for purposes of paragraph of this section, includes proposals submitted to NSF in all fields of science, engineering, mathematics, and education and results from such proposals. Research misconduct does not include honest error or differences of opinion.