Document #1: Civil Rights Program Coordinator's Checklist The following checklist will assist the district’s civil rights coordinator in working with the local Program Review coordinator to plan and implement the civil rights portion of the Coordinated Program Review. Districts and charter schools who receive notification of a scheduled CPR visit for the next school year participate in both the Department’s general introduction and regional training sessions. The first session consists of a detailed orientation webinar regarding the web-based monitoring system (WBMS), which is followed by a mandatory hands-on computer lab training session. Districts and charter schools should designate a key administrator who will be responsible for collecting, reviewing and inputting the civil rights document information for the self-assessment. Prepare and submit the district’s/charter school’s documentation self-assessment within the required timeline. Department staff are available to provide technical assistance for both regulatory content and WBMS system technical questions. Work with the Program Review coordinator to prepare the civil rights portion of the district profile of effective programs and practices. The provision of specific examples of effective programs and practices will be shared with the onsite team. It is recommended that this information be provided at the time of the submission of the self-assessment. It can be submitted through “Additional Documents” in WBMS immediately after the self-assessment submission or can be provided to the Monitoring Team Chairperson at the time of the orientation. Participate in the local Program Review coordinator’s and Monitoring Team Chairperson’s orientation meeting(s) and inform administrative and teaching staff about the civil rights portion of the Program Review, its purpose, the WBMS procedures, and the manner in which staff will be expected to participate. Work with the local Program Review coordinator to issue to all persons scheduled for interview and/or classroom observation the Department’s standard notification letter prepared by the Department’s onsite chairperson. Be available throughout the program review to answer questions, clarify data, and provide needed assistance. With district administrators, respond to the factual accuracy of the Draft Report of Comments. With other district administrators, develop a dissemination plan for making the Final Report available to the public. At a minimum, this plan should address access for members of the school committee/board of trustees, key district administrative staff, parents and other constituent groups. Participate with the other program directors in the Department’s webinars on developing approvable Corrective Action Plans and Progress Reports.
CR 8 Accessibility of extracurricular activities Description of the district's practices to ensure that extracurricular activities are accessible to all students. CR 9 Hiring and employment practices of prospective employers of students Sample of Signed Statement of Assurance from prospective employers of students. CR 10 Anti-Hazing Documentation of distribution of anti-hazing disciplinary policy to all students, student teams, student organizations including unaffiliated groups. Signed acknowledgements from designated officers of student groups, teams, organizations (will be reviewed onsite). CR 10A Student handbooks and codes of conduct Student Discipline Section of the High School Handbook. CR 10B Bullying Intervention and Prevention A description of the process the district/school followed to amend its student handbooks to include an age-appropriate summary of the Bullying Prevention and Intervention Plan. A description of how the Bullying Prevention and Intervention Plan was distributed. A description of the professional development plan developed by the district/school for all school staff for the current school year and evidence of its implementation, to include dates, format(s) used and agenda(s) if appropriate. CR 10C Student Discipline A copy of the district/school’s Notice of Suspension and Hearing. Copies of applicable policies and procedures for emergency removal; principal hearings (for both short and long-term suspensions); in-school suspension; and superintendent hearings. Copies of School-wide Education Service Plans. A description of the system used for the collection of discipline data and procedures for periodic review of that data by special populations. CR 11A Designation of coordinators; grievance Grievance Procedure sections from district publications as required Title IX, Section 504 and Title II (as applicable) for students and staff.