Task 1: Cooperative Agreement Oversight (Utilize task descriptions from the proposal.) Task 1 - Cooperative Agreement Oversight Subtasks (Commitments) Pre-Cleanup Anticipated Outputs (projected activities, deliverables, reports) and Anticipated Outcomes (projected results, effects, improvements) Anticipated Accomplishment Date(s) (Month/Year) Actual Date(s) Obtain QEP Services Prepare Request For Proposals, evaluate applications, conduct interviews, hire contractor Prepare scope of work Prioritize, track and evaluate contractor products Conduct periodic project status meetings with contractor to discuss project issues and priorities Conduct annual performance evaluations for contractor Outputs: High quality contractor work products that meets the recipient’s and EPA’s expectations Confirmation in quarterly report that contractor selection was competed and made Outcomes: Maintain effective work force to meet workplan commitments 12/31/17 Reporting Prepare quarterly reports, MBE/WBE annually, and FFR annually and at grant closeout Enter site data in ACRES Prepare final report and grant closeout material Outputs: Quarterly reports and other forms; updated ACRES database; final report and closeout forms “Success fact sheets Outcomes: Ensures compliance with Terms & Conditions reporting requirements 1/30/18 ACRES updates and Quarterly reports every quarter; MBE/WBE forms 3/30 & 9/30; SF425 FFR annually by 10/30 Request for Reimbursements or Advances Outputs: Forms submitted to ASAP or Las Vegas Finance Center for payment Outcomes: Reduce unliquidated obligations Ongoing Travel & Training Attend brownfields related meetings, training sessions and conferences Outputs: Attend meetings, conferences, training sessions Outcomes: Increase knowledge of brownfields issues and programs Ongoing Activity EXAMPLE Task 2: Community Involvement – OR - Insert Task Name Task 2 – Insert Task Name Subtasks (Commitments) Anticipated Outputs (projected activities, deliverables, reports) and Anticipated Outcomes (projected results, effects, improvements) Anticipated Accomplishment Date(s) (Month/Year) Actual Date(s)
Work with CBOs identified in proposal to ensure commitments are implemented Outputs: Commitments that were identified in proposal are implemented Outcomes: Increase coordination with stakeholders and others Prepare Community Relations Plan Prepare plan to involve public in cleanup activities Outputs: Plan for involving the community in cleanup activities Outcomes: Improve understanding and participation in cleanup and redevelopment process Establish Information Repository Outputs: Repository of documents which allows public to review site assessment & cleanup history Outcomes: Improve understanding of how cleanup alternative was selected Implement 30-Day Public Comment Period on ABCA Outputs: Allow for review and comment of cleanup related documents Outcomes: Allow for consensus on cleanup Public Meetings Outputs: Meetings which inform public of cleanup activities and provide a chance for input & comment Outcomes: Improve understanding of cleanup and allows for potential modifications based on public input Task 3: Site-Specific Activities – OR - Insert Task Name Task 3 – Insert Task Name Subtasks (Commitments) Anticipated Outputs (projected activities, deliverables, reports) and Anticipated Outcomes (projected results, effects, improvements) Anticipated Accomplishment Date(s) Actual Date(s) Hold a kickoff meeting with State, EPA and QEP Outputs: Held meeting Outcomes: Ensure all agencies are in agreement with cleanup plan
Prepare Site Specific Quality Assurance Project Plan and Health and Safety Plan Prepare a SSQAPP for any environmental post cleanup sampling to be conducted on sites and submit to EPA for approval Outputs: EPA approved SSQAPP Place SSQAPP in information repository Outcomes: Ensure proper confirmatory testing methods and analytical data results are achieved EXAMPLE Task 4: Task 4: Oversee Site Cleanup - OR - Insert Task Name Task 4 – Insert Task Name Subtasks (Commitments) Anticipated Outputs (projected activities, deliverables, reports) and Anticipated Outcomes (projected results, effects, improvements) Anticipated Accomplishment Date(s) (Month/Year) Actual Date(s) Oversight of cleanup activities QEP conducts appropriate site inspections during remediation to ensure compliance with cleanup plans Outputs: Number of inspections Site reports by QEP Documents placed in information repository Outcomes: Ensure cleanup is conducted in compliance with VCP During remediation activities Davis-Bacon Documentation Conduct site inspections to ensure proper wage and posters are available to workers on-site Collect, review and maintain payrolls Conduct on-site interviews Outputs: Payrolls, labor interviews, etc. Outcomes: Ensure compliance with requirements During remediation activities Collection of post-cleanup samples Outputs: Number of samples and analytical results Outcomes: Ensure cleanup has met VCP cleanup levels When remediation activities are complete Cleanup Documentation Prepare and submit close-out documentation to state indicating that cleanup is complete and protective to human health and the environment and identifies any institutional controls and long term monitoring Outputs: Final cleanup reports documenting cleanup is complete Place documents in repository, etc. Outcomes: State approval of cleanup and ensure cleanup is protective of human health and the environment