Standards for Content and Format – Provide architectural plan and secure certificate credentials for a secure website Quality Review – Comply with DoIT Office of Security Policies and Procedures on defining metrics and practices for secured websites 4.1.2 Complete the following table to identify the deliverables this project is to produce, and to name the person or persons who have authority to approve each deliverable. 1 Project Management Plan (PMP) DoIT Project Certification Committee Date Pending 2 Statement of Work Detail System Design DoIT Project Certification 06/30/08 3 Hardware, software and telecommunication requirements Detail Technical Assessment SOS IT Director, staff 06/01/08 4 Commencement of project Programming Development SOS staff 08/01/08 5 New Campaign Finance Information System (CFIS) development code tested and approved Quality Assurance Testing DoIT PCC Pending 6 Fully functioning CFIS system ready for testing User Acceptance Support Political Action Committees (PACS), Legislators, Candidates, Lobbyists, and SOS staff Pending 7 Fully functioning CFIS application Deployment DoIT PCC and SOS staff 07/01/09 4.1.3 Describe the process that this project will use for the formal acceptance of all deliverables.
Project Director Provide leadership of Project and assist project management team and sponsors with completion of project AJ Salazar Secretary of State Project Sponsor Oversees and coordinates information technology staff responsibilities Kelli Fulgenzi Deputy Secretary Project Manager Develop Campaign Finance Information System project plan Jose Hernandez IT Director Information Technology support Support developer in all phases of the project Paul Flaherty, Patricia Lemus, Steve Fresquez, Angel Espinoza IT Director Project Certification Committee Provide project certification support, approval and certification, authorizing letter to DFA to release funds Ron Martinez DoIT Secretary Ethics Administration of Candidate, PACS, and Lobbyists Administer, advise and provide technical direction for Campaign Finance Information System Tessa Jo Mascarenas Tracey Littrell Bureau of Election Director 5.5 PLANNING ACQUISITION Complete the chart below identifying the project team members and details concerning their project commitment. Project staff should include State, Contract, Customer (Business Owner), or Vendor team members 5.5.1 Resource Cost Estimate Estimated Hours Availability Skill Set Work Product/Deliverable Brad Allen $176,500 40 yes Database Administrator New Campaign Finance Information System Application Paul Flaherty 15 yes Assist in design of report Submitted reports by candidates and PACS
Patricia Lemus 10 yes Documentation of application Implementation Plan of all deliverables Espinoza 10 yes Graphics for CFIS front end Administer and update new Campaign Finance Information System Portal Steve Fresquez 10 yes Conversion of Images Update images to new format Jose Hernandez 30 yes Project Management Plan Certification of Project Management Plan Tessa Jo Mascarenas 40 yes Data reporting, administer CFIS processing Ensure compliance of completed required reports by candidates, political action committees and lobbyists Tracey Littrell 40 yes Data reporting, administer CFIS processing Ensure compliance of completed required reports by candidates, political action committees and lobbyists 5.5.2 Use this section to list services or product (HW/SW and such) needed for project Resource Cost Estimate Estimated units/hours Availability Source Work Product/Deliverable Microsoft Project Pro 2007 600. 00 40 yes Software Project Management Plan Schedule, Communication Plan, Project Team Training 5.6 LOGISTICS
2 Hardware Cost $ - $ - $ - 3 Licenses $ - $ - $ - 4 Software $ - $ - $ - 5 0 $ - $ - $ - 6 0 $ - $ - $ - 7 0 $ - $ - $ - 8 0 $ - $ - $ - 9 0 $ - $ - $ - 10 0 $ - $ - $ - 11 0 $ - $ - $ - 12 0 $ - $ - $ - FROM P0XXXXXXXXX Total $ - $ 4 $ 4 TOTAL PROJECT BUDGET $ - $ 4.00 -$ 4.00 * All items contained herein (above) are EX GST 6.5 Communication planning involves determining the information and communication needs of the stakeholders, executive sponsors, project team and others as needed. The communication plan needs to address who needs what information, when they will need it, how it will be given to them, and by whom. The complexity of the project may require a separate communication plan; however a high level summary of that plan will need to be included here and a reference made to the appropriate Appendix. Communications Plan for SOS CFIS Project Name: Campaign Finance Information System Prepared by: Jose Hernandez Date: 04/23/09 Key Stakeholders (Distribution Schedule) ▼ Stakeholder Issues Key Messages to Communicate Communication Methods to be Used (Written, electronic, meetings, etc.) Description of Specific Communications (Content, format, of detail, etc.) Timing Issues (see also Bar Chart, Project Schedule) Other
Review Type Quality Standard Tools Reviewer Reports Requirements Plans Milestones Testing 6.7.3 The project manager should assess the on-going sense of the customer agency about how they feel the project is going, and how team members are acting on the project. This feedback would be helpful to the success of the project and the professional growth of the project team members. Examples: Areas of feedback When How Often Agency awareness Weekly Meetings Daily, Weekly, Monthly Reports Quality of communications Internal Email Daily Manages project tasks Normal business hours Productive Meetings Management Scheduled Meetings Daily, Weekly, Project Scheduled meetings by DoIT 6.7.4 DELIVERABLE ACCEPTANCE PROCESS How the client takes procession of the product. Delivery of media; manuals; contracts; licenses; services agreements; configuration settings; status of patches to COTS products; in-house or vendor developed code; test cases, routines, and scripts; and other items required to operate the product. Deliverable Final Approval Process Customer Acceptance Criteria Project Charter Certification Process by DoIT PCC, SOS CFIS Steering Committee and Project Team DoIT Project Certification Committee Project Management Plan Certification Process by DoIT PCC, SOS CFIS Steering Committee and Project Team DoIT Project Certification Committee Updated Project Management Plan SOS CFIS Project Team and Steering Committee SOS Project Team Final IV & V Report PCC SOS Project Steering Committee