Updating Information Using the Bulk Update Routine To prevent validation errors from occurring, it is advisable to check your SIMS data for accuracy before the return is created and validated. Many can be checked using the Bulk Update routine. This functionality enables you to search for missing or invalid data then update in bulk. For example, it is possible to search for all students who do not have a First Language recorded against their name. From the students found, a value can be assigned to all or several students. This prevents the need to enter/change values manually for individual students. Select Routines | Student | Bulk Update to display the Bulk update Student browser. In the Bulk Update panel, select the required Group Type and Group from the drop-down lists. The Type indicates the type of group to list while the Group enables the specific group of students to be listed. For example, selecting a Group Type of Year Group enables a specific year to be selected from the Group list, such as Year 8. If searching for missing information, select the particular data field from the Group Type drop-down list, such as First Language, and then select a specific Group, such as <NONE>. It is also possible to use this functionality to review the data entered for all the students in the school. This is achieved by selecting Year Group from the Group Type drop-down list and <ANY> from the Group drop-down list and then selecting the required Data Item. The following table provides some examples of the searches that can be carried out to identify missing data. Group Type Data Item Comment First Language <NONE> Language Identifies students who do not have a First Language recorded. Can also be used to change existing values as required. SEN Status Education, Health and Care Plan SEN Provision Type Lists students with a SEN Status of E enabling the SEN Provision to be selected. Year Group Year 8 (and above) Boarder Status Searches for all students in Year Group 8 and then displays the boarder status recorded against each student's name. Select the required Data Item from the drop-down list, e.g. First Language.
Index A access rights 2 admission date 39 attendance data 60 B basic details (student) 21, 36 boarder status 39 bulk update process examples 22 using 22 C Course Manager preparing post 16 information 60 D deleting student records 30 detail reports generating 14 dry run create and validate 11 detail reports 14 process 9 reasons for a dry run 9 E enrolment status 39 changing 39, 40 establishment details 17 telephone and address 19 ethnic and cultural information 48 exclusions adding a record 53 overview 53 F fileset importing 4 permissions 3 first language 22 former UPN 41 free school meals eligibility 46 H home address (student) 45 L learner support code 49 learning aims updating 60 leavers learning aim withdrawal reason 26 recording leavers as off-roll students 26 N national curriculum year group 30 P part-time student information 44 permissions 2 post 16 information Course Manager 60 post looked after arrangements 57 preparation minimum version of SIMS 3 permissions 2 printing validation errors summary 11 process flowchart 7 R re-admitting students 26, 29 registration details 38 reports generating detail reports 14 population analysis (dated) report 26 printing summary report 11 revised fileset 3, 4