Fees charged for post-dated cheques. The Bank should be committed to a quantifiable escalation. The annual increase will be limited to a maximum of the CPIX rate. An ACB Magnetic tape/debit order facility must be available. Fees per transaction and minimum monthly charges (if applicable) must be stated. The charge per transaction for recalls must also be stated. The Bank must be able to supply the Municipality with information pertaining to unpaid ACB transactions. shortages / surpluses at the Cash Centre to be communicated immediately to the relevant Council officials. In the event of shortages or surpluses the deposit total must not be adjusted, instead a debit or a credit of the said amount must be passed. These adjustments must carry a reference. The same apply to forged notes and damaged coins. Cash deposits Supply of pre-printed numbered deposit books. Controls to ensure that the physical cash deposited is reconciled to the amount recorded on the deposit slip. Providing copies of deposit depositor details/ statements Deposit identifiers must be installed on these accounts to prevent payments with incorrect references. Available controls to limit unallocated deposits must be explained. Municipal offices in Breede Valley area will be Touwsriver office De Doorns office De Doorns Traffic Department Worcester office Worcester Traffic Department Nekkies office Kleinplasie office and Rawsonville office Interest received Rate of interest payable on credit balances. Expenses
1.8* The service provider must reflect a single daily total with a reference number on the dedicated traffic bank statement and in addition provide the Council with a daily text file detailing fine number, amount, date, time paid, mode of payment, file total (this total must correspond with single daily total deposited). The header should have the service provider’s name and reference number. 1 1.9* The service provider must facilitate the following mode of payments for traffic fines: Cash, cheque, credit card, debit card and EFT. 1 1.10* The balance of this account will be automatically to the main account every morning at 00:01 1 Bank reconciliation 1.11* Bank statements to be downloaded daily in the required file layout format 1 1.12* All bank statements transactions require to be correctly referenced to facilitate our bank reconciliation 1 Testing requirements 1.13* Bidders assign dedicated staff to be prepared to interact and respond during the implementation and development progress of its services. 1 External
Training Once off Predefined account capturing Per account Maintenance and support: Per hour or part thereof per hour Telephone support per hour Rejected Unpaid Items per item Fees for calls ACB transactions cost per transaction Returned/ disputed order cost per transaction Merchant Services: Card facilities Machine installation cost Per machine Machine rental per Transaction cost - Credit card payment cost per transaction Transaction cost - Debit card payment cost per transaction Maintenance and support of machines per month EFT Payments to effect salary payments ± 1 200 officials Transfers to Tenderers bank per transaction Transfer to agent bank per transaction Recall of transfer per transaction Late recalls per transaction Return of unpaid items per transaction Copies of payment reports per transaction transaction tracing per transaction