Data Type The type of data that is being exchanged. This information is used to communicate to the developers that automated data validation will be performed. A – Alpha, only A-Z AN – A-Z, 0-9, ampersand (&), apostrophe (‘), pound sign (#) , comma (,) and special characters other than “|” (pipe) and “\” (backslash) B – Bit, 0 or 1 Date – MM/DD/CCYY 01/01/0001 – 12/31/9999 T- hh:mm:ss N – Integer, 0-9 Money - $999999999999999.99 Max Size Define the maximum length for the data element M/O/C Indicates whether the field the data must be present in the record to perform the CCIS update. M – Mandatory O – Optional C – Conditional – may be mandatory if other conditions exist on the record Comments When the data element contents sent by the county need to be a valid code value, the Code Value section of the ICD will have a table containing the valid codes and a description. Within each table, hyperlinks are provided on some fields to enable the user to navigate to the section of the document where more information has been provided. The rows that contain Key fields to the CCIS are documented in bold and have a key image. See the 110-01 Case Party File field 5.
5 Uniform Case Number A M OSCA Uniform Case Number. See 6 Clerk Case Number A O clerk case number 7 Clerk File Date Date M Date case was with Clerk. See Format: 8 UCN Court Type A 2 M See Code Values: 9 File Type A M Clerk Case Type Description such as Felony, Traffic, Support, URESA, Domestic Violence. Report the primary file type on the case record and create the record for all file types including the one on the case record. 10 name A O Local CMS Judge name or code that maps to the 11 Outstanding Warrant/Summons/Capias B 1 M 1 = Outstanding W/S/C = no outstanding W/S/C 12 Reopen Date Date C Required if case was reopened reopen date. 13 Reopen Reason A 1 C See Code Values: Required with reopen date 14 Reopen Close Date Date C Required if case was reopened and re-closed. 15 Case Status Description A M Free form text field showing the local clerk’s value for case status. Examples: Case Closed, Case Open, Disposed by Judge, etc. Use SRS Disposition Codes when applicable. 16 Notice of Appeal Date Date C Appeal date of original case. Mandatory if case has an appeal. 17 Last Docket Date Date M Date last docket entry was received with the Clerk. Mandatory if the application has a docketing system. 18 Disposition Date Date C Mandatory for disposed case. 19 Contested B 1 M 1 = the case is being contested 0 = the case is not being contested This is used for Civil and Probate cases 20 Jury B 1 M 1 = Jury 0 = Not a jury 0 0 0 0 0
exists in the file the County for retransmission Fatal Error Duplicate File Name A file with the same name exists multiple Reject the file set and notify the County for retransmission Fatal Error Incorrect County A file from a county does not contain UCNs with the correct county code Reject the file set and notify the County to correct the data and retransmit the file. Error Data field mismatch error Data cannot be inserted into the database (i.e., does not agree with Database format) Reject the record and process the remaining data records. Log the error records into CCIS Audit tables. Error Record key field(s) duplicated Data record cannot be inserted into the database due to previous unique key record exists Reject the record and process the remaining data records. Log the error records into CCIS Audit tables. Error Invalid UCN length The UCN is not 20 characters long. Do not load the record into CCIS database. Log the error record in CCIS Audit. Error Invalid Data on Bit field Bit field does not Load the record into CCIS database.