You can reactivate users by removing the Account Termination Date. You can also adjust the Account Activation Date. Click Save. Add a User Here is the process to add a user. How to Create a User Account Additional Information your mouse pointer over Administration on the upper right-hand section of the page, and then place your mouse over Company and click Company Admin. In the left pane, under User Administration, click Add User. Review and complete the General Settings section. Type the user’s ConcurGov login name in the Login Name field. This user uses this name to access the system. It must contain the ‘@’ symbol and is usually the user’s email address. This is a required field. Enter the user’s password and then verify it in the user’s Password and Verify Password fields. The password must conform to your agency’s password criteria. ConcurGov requires the user to change it on first login. This is a required field. Select the appropriate information from the list, if necessary. If the user has a formal that they use, you can add it to their profile from this list. Enter the appropriate information in the user’s First Name, Middle Name, Nickname, and Last Name fields. The First Name, Middle Name, and Last Name are the user’s legal name, and will be printed on any tickets they purchase through the system. The Nickname is used within the system only. The First Name and Last Name fields are required fields. the appropriate date in the Account Activation Date field. The date the user account was created in ConcurGov. The field defaults to the current date. This is a required field. Review the user’s termination date in the Account Termination Date This is the date the user’s account was disabled. For new users, leave it blank. When appropriate, you can set the date to indicate that this user is no longer with your agency, or no longer has access to ConcurGov. the appropriate value in the Employee ID field. This is the user’s employee ID within ConcurGov. This ID must be unique, and it will usually match the user’s employee ID in the HR system. This is a required field. Enter the appropriate information in the Email Address field. The system uses this email address to send any email notifications to this user. generated down
Dynamic Accounting You use the Dynamic Accounting Codes area to allow travelers to build lines of accounting (LOAs) in travel documents dynamically. This is done by selecting a value for one or more accounting field(s) or elements as determined by the agency's LOA format. Some examples of LOA fields or elements are object class codes or designations of travel inside the U.S. (CONUS) or outside the U.S. (OCONUS). The following screen capture the Dynamic Account Codes area. Add a Dynamic Accounting Code Here is the process to add a dynamic accounting code. How to Add a Dynamic Accounting Code Additional Information Place your mouse pointer over the Administration tab, and then click TAVS Admin. In the left pane, on the DPA tab, under Setup, click Accounting, and then click Dynamic Accounting. The current dynamic accounting codes are displayed in the Dynamic Accounting Codes List section. Click Add next to Dynamic Account Codes. Type the organization that will use this dynamic accounting code in the Organization field, or click the Lookup icon, and then select the organization. The Dynamic Accounting Code Details section lists the fields for which you can add new information. Complete the Dynamic Accounting Code fields. Select the part of the that the dynamic accounting code is based on from the Based on Part Index list. Select the value for this part of the index from the With a Value of drop-down list. Repeat these steps for each set of fields. Enter text that describes the value of the dynamic accounting code in the Is Assigned a Value of field. Click Save. Edit a Dynamic Accounting Code Here is the process to edit a dynamic accounting code. How to Edit a Dynamic Accounting Code Additional Information Place your mouse pointer over the Administration tab, and then click TAVS Admin. In the left pane, on the DPA tab, under Setup, click Accounting, and then click Dynamic Accounting. The current dynamic accounting display in the upper portion of the screen.
Enter the appropriate number in the Work Phone field. The traveler's work telephone number. Enter the appropriate number in the Work Extension field, as necessary. The traveler's work extension number. Enter the appropriate number in the Work Fax field, as necessary. The traveler's work fax number. Enter the appropriate number in the 2nd Work Phone/Remote Office field, as necessary. The traveler's second work telephone number or remote office telephone number. Enter the appropriate number in the Home Phone field. The traveler's home telephone number. Enter the appropriate number in the Pager field, as necessary. The traveler's pager number. Enter the appropriate number in the Other Phone field, as necessary. The traveler's other telephone number. Select the appropriate from the Mobile Phone drop-down list, as necessary. The country of the traveler's mobile telephone number. Next to the Mobile Phone field, enter your mobile phone number, if appropriate. The traveler's mobile phone number. Click Send Text Message to have SAP Concur send a text message to your mobile device. Ensures that you have selected the correct carrier and entered the number correctly. Enter the appropriate information in the Email Addresses fields, and then select the corresponding Email Addresses check box(es), as necessary. In the Email Addresses fields (for example, Email 1, Email 2, and Email 3 fields), enter at least one email address and select the check box(es) by the one(s) you want ConcurGov to use to contact you or the other individuals whose email addresses are listed. Click Save. Emergency Contact The Emergency Contact section contains fields for your emergency contacts, such as name, address, and their relationship to you. Depending on your configuration, you may or may not be able to edit all the fields in this area. Your site may also be configured with additional fields not listed in this document. Here is the process to edit your emergency contact information. How to Edit Your Emergency Contact Information Additional Information From the Home page, your mouse pointer over the Profile drop-down arrow, and click the Profile Settings link. In the left pane, Your Information, click the Emergency Contact link.
Checks if the total of advances requested on the authorization exceeds the dollar amount entered as a parameter. ADVANCE OUTSTANDING Verifies whether all outstanding advances are applied against the final voucher. Only applies to final vouchers that are not 'In Travel Status.' No Yes No Voucher ADVANCE PAID NON-COMPLETE VOUCHER Verifies whether a linked voucher has a paid advance on the related authorization and the final voucher flag is not enabled (denoting the document as a pre-trip or an interim voucher). The audit fails if the authorization's advance is in the PAID status and the voucher is a pre-trip or interim voucher. No Yes Yes Voucher linked to an Authorization ADVANCE PAYMENT Tracks outstanding advances on vouchers for payment purposes. Includes advances linked to 'completed' vouchers. The fails if the net amount owed to traveler is greater than zero and there is an outstanding cash advance on the authorization. It fails if the TA number is blank or if can't find an authorization with the same TA number for vouchers that are linked to authorizations. No Yes No Voucher linked to Authorization ADVANCE WITH GOVCC Checks whether an IBA card holder (ITRA exemption) requests a cash advance on a document that has reimbursable expenses that are used in the actual computed advance allowed No Yes Yes list of payment method(s) configured for the organization Authorization Voucher
calculation with one of the IBA payment methods specified in the parameter. ADVANCE WITH MULTIPLE LOAS Checks whether an advance exists on the authorization and there is more than one LOA on the document. The test fails if an advance exists on the authorization and there is more than one LOA on the document. No Yes Yes Authorization ADVANCES EXIST If a cash advance exists, the document fails the audit. No Yes Yes All Documents Compares lodging and M&IE for both actual and regular per diem. If the parameter is blank and both actual lodging and actual M&IE, it skips that day. If the parameter is Actual, it only checks days on which both actual lodging and actual M&IE are claimed. If the parameter is All, then it checks all days regardless of whether actual lodging or actual M&IE are claimed. The test fails if the lodging expense is greater than the lodging or M&IE allowed by the entitlement calculation. No Yes No Blank, Actual, All All Documents ALT MILEAGE EXPENSE RATE Prevents the traveler from exceeding the Public Transportation Subsidy expense rate as configured by the agency. Yes Yes Yes All Documents APPLIED ADVANCE voucher documents if advances applied do not equal the total of advances requested on a linked authorization. No Yes Yes Voucher linked to an Authorization or Local Voucher COST
linked to a Local Authorization APPROVAL BY TRAVELER As a post-payment checks to see if the traveler stamped the document with a parameter document status code. If so, the document fails the audit. For example, if the parameter is set to APPROVED, when the audit is run, the routing history is checked for the existence of a stamp of APPROVED by the traveler. No Yes Yes Document Status Code All Documents ATTRIBUTES OVERRIDE Checks to see whether the user changed any of the default expense attributes for a given test. Yes Yes Yes All Documents AUTH BIZ CALL THRESHOLD Prevents the traveler from exceeding the monthly threshold as configured by the agency for Public Transportation Subsidy travel. Yes Yes Yes Authorized Business Call All Documents AUTHORIZATION EXISTS Checks that the voucher/local voucher document definition setting of Link to an Authorization Document is set to Required and that the authorization linked to the voucher/local voucher still exists. It fails if Link to an Authorization Document is set to Required and a voucher-type document is required to be linked to an authorization-type document. No Yes Yes Voucher required to be linked to Authorization Local Voucher required to be linked to Local Authorization AUTO ROUTE Checks to see if the document has been auto-routed and the test fails if it was. No Yes Yes All Documents
AWAITING CTO No longer used. No Yes Yes Reservation Status Code Authorization Voucher CHARGE CARD DATE MISMATCH Compares the credit card expense date against the document expense date. No Yes No Voucher Local Voucher CHECK CUSTOM DOCUMENT FIELD Checks custom document field for specified value(s). Can be used to check for multilateral travel. Separate each parameter with a pipe (|) character (delimiter). Optionally used to test for custom TDY document fields. The test will fail (or route) if the specified custom document has one of the specified values. If the custom field is a TDY document field and the optional ALL parameter is included, then it will only fail if all instances of the TDY document custom fields have one of the specified values. There are two required parameters: custom field name and one or more values, as well as one optional parameter used only for TDY document fields (ALL). All parameters are separated by the pipe (|) symbol. If more than one value is specified, they should be separated by commas. No Yes Yes Pipe character (|) is delimiter between parameters. Optional ALL parameter applies only to custom TDY document fields. CHECK DOCUMENT BEGIN DATE Checks that a document's Begin date is not more than 30 days from the document's current date. No Yes Yes All Documents EXPENSES Checks if parameter expenses exist on Yes Yes Yes All Documents
documents that do not allow ad hoc expenses CHECK FISCAL YEAR Checks if travel crosses the fiscal year. No Yes Yes Voucher Local Voucher JFTR TRAINING LIMIT Checks for the maximum number of JFTR trip length (in days). No Yes Yes All Documents CHECK LOA LOCATION TYPE (For use by TSA only) Checks that a line of accounting (LOA) designated as "domestic" and/or an LOA designated as "foreign" exists on the document. It compares the parameter value to the Location Type attribute values of all LOAs on the document. If it doesn't find a match to either or both, then the audit fails. For example, if the system preference LOA LOCATION TYPE ATTRIBUTE DEFINITION defines and OCONUS-NF as "Domestic" and the audit parameter is "Domestic" or "both," then when the user creates a document for which the audit is enabled and if the user has an LOA with the Location Type attribute set to Domestic, then the audit passes. If the user has no LOAs with the Location Type attribute set to Domestic, then the audit fails. No Yes No LOA attribute value considered domestic, LOA attribute value considered foreign, or both (set in the LOA LOCATION TYPE ATTRIBUTE DEFINITION system preference) All Documents CHECK OPEN AUTH TDY LOCATION Checks to see whether the open authorization TDY location is different in linked authorization and voucher documents, as well as on authorizations from open authorizations. No Yes Yes All Documents
PAYMENT METHOD Checks the payment method used on the document. No Yes Yes Single character on Parameter List (required) All Documents CHECK PAYMENT METHOD CHGCARD Checks the charge card payment method used on the document. No Yes Yes Charge card payment method All Documents CHECK PAYMENT METHOD IBA Checks the IBA payment method used on the document. No Yes Yes IBA payment method All Documents PAYMENT METHOD NON CCTRX Checks if a specific payment method is used and the expense does not have a matched credit card transaction. Yes Yes Yes Payment method All Documents CHECK REIMBURSABLE AMOUNT Checks whether the total reimbursable amount on the voucher exceeds the parameter threshold. The reimbursable amount is defined as the payment to traveler amount plus the payment to GOVCC amount. No Yes Yes All Documents EXPENSE TOTAL Checks to see whether the for any child expenses matches the total for the parent expense. Yes No No All Documents OF SERVICE TEST Checks to see whether the traveler has booked an unauthorized of travel with travel transportation provider; AIR (comm-carr), RAIL (comm-rail), or both (comm). Yes Yes Yes All Documents COMMENTS Checks for any comments in the comments area. This highlights documents that may contain special circumstances/ explanations. The document will fail if there are comments in the document. No Yes Yes All Documents
COMPARISON Compares voucher trip (sum of all reimbursable and costs) against the total estimated cost on the corresponding authorization using a percentage parameter (in other words, is the voucher cost greater than the specified parameter percentage of the authorization estimate). No Yes Yes The must be an integer representing the percentage variance allowed. If the parameter is blank or zero and there is a difference in total costs, the audit will fail. Voucher Voucher COST LESS COM. CARR Sums all expense categories except those that begin “COM” and fails the document if the total exceeds the parameter amount. If this audit is run from Electronic Processing and fails, it sends an to the traveler (Receipt.ltr). No Yes Yes Dollar Amount Integer (type numeric characters only) All Documents Cross Fund Org Check A routing-level trigger based on whether the document is or not so that the correct approvers will get the document to review/approve and so the approver has visibility into trips that they are funding, if applicable. No Yes Yes All Documents CROSS FY ALLOCATION Validates whether the date for an expense matches the fiscal year for the LOA to which it's allocated when allocated by Date, Expense, or Fiscal Year. For documents that cross fiscal years, validates whether the document has been allocated by Percent, Expense Category, Location or Amount. Yes Yes Yes All Documents
CUSTOM FIELD DIFFERENT Validates that custom values don't change between an authorization and a voucher. No Yes Yes Name of custom document field or a list of field names Voucher CUSTOM LOCATION USED Checks the document per diem locations for a custom location. No Yes Yes Authorization Voucher DAILY EXPENSE THRESH Compares the total of each non-ad hoc expense on the document against the Daily Threshold value in the DPA Expenses table. If the daily total is greater than the threshold value, the document will fail or the expense will generate an error. Note: The test will only validate expenses when the Daily Threshold value > 0. A threshold value of 0 means that there is no daily threshold for the expense. Yes Yes Yes All Documents DFLT PMT METHOD USED Checks all expenses on a document to determine if the payment method was changed from the default setting. The document the audit if the payment method was changed from the default. Yes Yes Yes All Documents DFLT PMT METHOD EXPCAT Checks expense categories in the parameter to see if any expenses on the document with those expense categories have a payment method different from the default. Sponsored expenses are not checked. The test fails on expenses with expense Yes Yes Yes Expense category(ies) All Documents
constructed vouchers (multiple trip numbers). DUPLICATE EXPENSES Checks if an expense description with the same cost and date is entered more than once. Yes Yes Yes Voucher Local Voucher DUPLICATE VCH EXPENSES Checks if duplicate expenses exist on vouchers linked to the same authorization. Yes Yes Yes Voucher Local Voucher DYNAMIC ROUTING USED Searches for documents that have **Role dynamic routing entries on the routing list. When used as a routing test, documents found to have **Role dynamic routing entries on the routing list are conditionally routed. No Yes Yes All Documents ENTERTAINMENT EXPENSE USED Checks if the expense category entered as the parameter is used on the trip. Yes Yes No Expense category All Documents EXP CAT $ VARIANCE Compares the voucher trip expense categories (using the Maximum Variance value in the Expense Categories table) against the expense categories on the corresponding authorization (in other words, are the voucher expense category amounts within a specified dollar amount of the authorization expense category amounts). No Yes No Voucher Voucher EXP CAT % VARIANCE Compares the voucher trip expense categories (using the Percent Variance value in the Expense Categories table) against the expense categories on the corresponding authorization (in other words, are the voucher expense category amounts within a specified percent of the authorization expense category amounts). No Yes No Voucher Local Voucher
FOREIGN TRAVEL Checks for any travel to foreign locations (not OCONUS), excluding US Protectorates. No Yes Yes Authorization Voucher GL-ACCT Element Not Null Create an audit that fails if the GL-ACCT element of any account totals record on a document is blank. This audit acts as both a hard-fail and soft-fail audit. The audit failure results display the element set of LOA(s) that failed. The audit ensures that the fourth element in a concatenated LOA is always populated. No Yes No All Documents AUTHORIZATION Checks to see if the document is a Group Authorization. No Yes Yes Authorization HANDLE NEGATIVE NET Handles negative expenses when an agency's financial system cannot handle them (to voucher refunds). Validates whether the document has a negative net The test fails if there is a negative net value for the entire document, by payment method, or both, depending on the parameter value. Valid parameter values are: DOC = Validate total document net value. PAYMENT = Validate each payment method net value. Blank (no param) = both methods No Yes Yes Blank, DOC, or PAYMENT Voucher Voucher IBA EXPENSE WITH ADVANCE Checks for an expense with an IBA payment method (derived from the Payment Method screen if the Charge Card Payment Method check box is selected and the Reimburse field is set to Yes Yes Yes All Documents
INCL) is added to a document that contains an advance. The test fails on an expense with an IBA payment method if an advance exists on the document. INCOMPLETE ETHICS CHECKLIST As a routing test, the test fails when all of the ethics checklist questions were not completed for any sponsor. As a validation and audit test, the test fails for any sponsor when all of the ethics checklist questions for that sponsor were not answered. Yes Yes Yes Authorization Voucher INCOMPLETE VOUCHER OVERLAP When a user has multiple vouchers (standard or local) for the same trip, s/he can at times have multiple vouchers open for that trip at the same time. The test fails if this occurs. Once all other vouchers from the same trip have moved to the ‘COMPLETE’ status (normally after approval), the audit will not appear on the last voucher that is currently in process. This case will normally happen with ‘IN TRANSIT’ (interim) vouchers, since more than one final voucher is available. No Yes No Vouchers INDIVIDUALLY BILLED ACCOUNT Checks if the expense payment method is 'CBA' and the traveler is an IBA (card holder). Yes Yes Yes Voucher Local Voucher INVALID PROJECT CODE Checks all project codes on the document and makes sure that they exist in the project code Yes Yes Yes All Documents
MULTI-TRIP VOUCHER TRAVEL DATE VIOLATION (For use by TSA only) Checks that a multi-trip voucher has more travel dates than the parameter entered in the document attribute for the maximum number of days. No Yes No Parameter entered in the document attribute for the maximum number of days Vouchers (multiple) MULTIPLE SPONSORED LOA Checks whether a document is not sponsored. The test fails if a document is not sponsored. As an account validation, the test will pass for the first sponsored account code on the document, but will fail for every additional sponsored account code. As an audit test, it will fail for each sponsored account after the first one. Yes Yes Yes All Documents MUNICIPAL RATE Municipal tax rate threshold. The test fails if the tax rate entered for the city/municipal tax is greater than the rate entered in the parameter. No No Yes All Documents NEGATIVE ADVANCE APPLIED Checks for a negative in the Advance Applied field. The test fails if a negative value appears in the Advance Applied field. No Yes Yes Authorization NFT DOC WITH TDY WARNING Checks if the document is an NFT document and contains an NFT-eligible TDY location that has an associated warning. If so, the test fails. No Yes Yes Authorization Voucher NFT DOC-NO ATTACHMENTS Checks if the document is an NFT document and has no attached files. No Yes Yes NFT DOCUMENT Checks if the travel document has a foreign TDY location No Yes Yes Authorization Voucher
(state/country code = 3 characters) and it is not the same as the traveler’s permanent duty location country. If so, the test fails. NO ACCOUNT CODE For static and dynamic accounting, validates that is at least one LOA on the document. The test fails if there are no LOAs on the document. No Yes Yes All Documents NO ATTACHMENTS Checks if the document does not contain any attached files (in .pdf format). If not, the test fails. This test looks at any attached files. Files are attached to ConcurGov documents using the receipt upload feature. Files must be in .pdf format. No Yes Yes Authorization Voucher NO MATCHED CARD TRANSACTION Checks a specific expense for a card transaction and if it is not attached/matched to the expense. Yes Yes Yes Comma-delimited list of expense descriptions (e.g., Car, Air, Gas) All Documents NO PROJ CODE EXIST Checks the document to make sure that all expenses on the document have a project code. The audit will fail if one expense does not have a project code or if the project code is blank. Yes Yes Yes All Documents NON TAXABLE LOA EXISTS ON LTTT Checks if the document type code is LTTT and no non-taxable LOA exists on the document. No Yes No All Documents NON-CONTRACT CARRIER Checks to see whether the contract carrier is selected for the air segments associated with the authorization (Ticketed Transportation expense type). The audit fails if the carrier for a segment is not the contract carrier for the segment. No Yes No Authorization Voucher NON-CONTRACT FARE Checks to see if a fare was used (expense type is Yes Yes Yes list of fare basis codes. Authorization Voucher
Ticketed Transportation). If an air reservation on the authorization has a fare basis code that is not in the list entered as the audit parameter, then the audit fails. This audit applies only to reservation expenses. Spaces are valid parameter entries. The dash "-" is treated as a wildcard character and represents that any character can be inserted into the string and it will pass. So, if the parameter is then the dash can be replaced with any valid alpha character. For example, "ZCA", "YCA", "QCA" etc. would all pass if the parameter for the audit is "-CA". NOT YET EXPENSE DATE Checks all expenses on a voucher to ensure that all dates were incurred in the past (i.e., date < today). Yes Yes Yes Voucher NTE APPLIED ADVANCE Requires the user to apply the full advance to a voucher on Not To Exceed (NTE) documents so that the advance can be fully accounted for on the NTE voucher from authorization (i.e., the final voucher). No Yes No Not To Exceed Voucher NTE CBA OVERAGE Validates that the amounts do not exceed the NOT TO EXCEED amount. No Yes No Value of NOT TO EXCEED system preference All Documents NTE TRIP ACCT FILTER Checks to see whether the accounting code on each expense is validated against the Not to Exceed Trip Accounting filter. Yes Yes Yes All Documents
OBLIGATION COMPARE (EXP CAT) Compares the account totals-level voucher liquidation to the remaining account totals obligation at the expense category level. The audit fails if the expense categories totals on the voucher do not match those on the authorization (in other words, if an offsetting obligation is generated). No Yes No Authorization Voucher OBLIGATION COMPARE (LOA) Compares the voucher liquidation to the remaining obligation aggregated by LOA. If any total LOA obligation is exceeded, the audit test fails. No Yes No Voucher Local Voucher OPEN AUTH COST Checks if the obligated amount exceeds the requested amount in the open authorization. No Yes No Authorization OPEN AUTH TRIP DATES Checks if the voucher's corresponding authorization is linked to an open authorization and validates the trip The audit triggers if the Trip Begin Date and/or Trip End Date are outside the dates on the parent authorization and if outside the number of days set in the system preference. No Yes Yes Trip Date and/or Trip End Date in parent authorization and value of system preference Authorization OTHER AUTH USED Checks the document for the existence of the Other Authorization parameter specified. For example, if the parameter is Annual Leave or Non-Duty Days, the document fails the audit if the Other Authorization Annual Leave or Non-Duty days exist. No Yes Yes Name of Other Authorization Authorization
Checks the document for the existence of Authorizations not listed in the Other Authorizations table. This applies to documents that have been imported from another database where the Other Authorizations may be different. No Yes Yes Authorization OUTSTANDING CASH ADVANCE Checks for unexpended advances on vouchers for payment purposes. No Yes No Authorization Voucher OVERRIDE PER DIEM RATE When either Aboard Commercial Vessel or Override Per Diem Rate duty conditions (JFTR only), compares the values entered in the voucher for Lodging and M&IE on the same day to make sure they match the approved amounts on the linked authorization. The rate on the voucher cannot exceed the rate on the authorization. No Yes Yes Voucher Linked to Authorization PARTIAL LOA Checks whether a line of accounting is missing one or more required element values. The default comment is “LOA is partially completed. It must be complete with all required fields before approval.” No Yes Yes All Documents PARTIALLY USED TICKT Compares each trip on the voucher (min-trip if constructed voucher) to the related authorization. Test fails if 1) the cost of a ticket on the authorization is greater than the cost of the matching ticket on the voucher, 2) an authorization with a matching Control Num cannot be found, or 3) the voucher does not have a Control Num. Yes Yes Yes Voucher Local Voucher
PAYMENT METHOD HAS WITHHOLD Verifies that the expense has a payment method that will withhold the amount from the totals. If a withhold payment method is set to Yes, the Withhold from Totals check box is selected on the Payment Methods screen, and the document contains an expense with a payment method on which the Withhold from Totals check box is selected, the amount of that expense is withheld from the document totals and the test fails. Yes Yes Yes All Documents PAYMENT METHOD MISMATCH Verifies that the payment method for a travel fee matches the payment method for the common carrier expense. The audit soft fails if the payment method for a travel fee does not match the payment method for the common carrier expense. Yes Yes Yes All Documents Verifies that the LTTT payroll state on document matches the payroll state in the Person record. The audit fails if the LTTT payroll state does not match the payroll state in the Person record. No Yes No Voucher PER DIEM EXPENSE DATE Verifies that the per diem expenses (lodging, meals, and incidentals) on a per diem document are within the trip dates. The test will fail if the per diem expenses are outside the trip dates or on a date where there is no summary record. (The test does not apply to per diem expenses on non-per diem documents.) Yes Yes Yes Authorization Voucher
if a single common carrier cash expense exceeded the amount set in the parameter. followed by the expense category SPECIAL MEAL RATE Checks to see if a special meal rate was used for the day. Yes Yes Yes Authorization Voucher SPON EXPS NOT ALLOC TO SPN LOA Checks whether any sponsored expense is not allocated to a sponsored LOA. The test fails if any sponsored expense is not allocated to a sponsored LOA. No Yes Yes Authorization Voucher SPON EXPS NOT ALLOC TO SPONSOR Checks whether any sponsored expense is not allocated to any sponsor. The test will fail if any sponsored expense is not allocated to any sponsor. No Yes Yes Authorization Voucher SPONSOR WITH NO SPONSORED EXP Checks whether there are no sponsored expenses allocated to a sponsor. The test fails if there are no sponsored expenses allocated to a sponsor. No Yes Yes Authorization Voucher SPONSORED INKIND EXPENSE Checks if the Payment Method expense is marked as Reimbursable. No Yes No All Documents SPONSORED TRAVEL Checks if sponsor allocation matches the Lodging and Itinerary Total by payment method. No Yes No All Documents SPONSORED TRAVEL EXISTS Checks if the trip is sponsored travel. No No Yes All Documents LIST TRIP DATES Checks whether the travel dates on a child authorization or voucher from a surge blanket travel authorization are outside of the authorized dates in the corresponding surge blanket traveler list for the given trip and the given traveler. No Yes Yes Surge blanket travel (SBT) authorizations and vouchers
TAXABLE AMOUNT OR WTA OVERRIDE WTA override trigger. If the WTA override has a non-zero then the test fails. No No Yes All Documents TAXABLE OVERRIDE AMOUNT Taxable expenses override trigger. If the taxable expenses override has a non-zero value, then the test fails. No No Yes All Documents TAXABLE LOA EXISTS ON LTTT Checks if the document type code is LTTT and no taxable LOA exists on the document. No Yes No All Documents TDY LOC WARNING Checks if a TDY location on the document has a warning associated with it. If so, the test No Yes Yes Authorization Voucher TOTAL COST THRESHOLD TEST Checks whether the total cost of the selected document(s) exceeds a particular dollar amount (threshold) set in the parameter. If the total cost does not exceed the threshold value, then the document routes according to the defined routing list. No No Yes Dollar amount integer (numeric characters only) All Documents EXP BASE COST Checks documents to see whether the total common carrier cash expense exceeded the amount set in the parameter. The document will fail the audit if the total common carrier cash expense exceeded the amount set in the parameter. Yes Yes No list containing the amount followed by the payment method followed by the expense category Authorization Voucher TRANSPORT EXPS CHECK Takes the name of an expense category (representing transport expenses) as a parameter; all expenses with this expense category are considered transport expenses. When no parameter is entered, transport expenses are any expense with the Transport expense Yes Yes Yes Name of an expense category All Documents
that is enabled as a travel mode. TRAVEL EXPS AUTHRZED Verifies that the travel modes used on the voucher are the same that were used on the authorization. Yes Yes Yes Voucher Local Voucher TRIP DATES & LOCS Determines whether the traveler went to locations that were not authorized as part of the authorization. This audit also checks to make sure the dates are valid within the number of days specified as the parameter. For example, if the parameter is 5, then the audit makes sure the voucher departure and return dates are within 5 days of the authorization’s departure and return dates. No Yes Yes Enter the number of days (integer) Voucher TRIP DURATION Verifies the trip duration. If the trip duration is greater than the parameter entered, the document will fail the audit. For example, if the parameter is 60 and the trip duration is 61 days, the audit will fail. No Yes Yes Enter the number of days (integer) Authorization Voucher TRIP EXCEEDS A YEAR IN LENGTH (For use by TSA only)Checks if document travel duration is 365 days or less and automatically accounts for leap No Yes No All Documents TRIP PURPOSE CHECK Ensures that the traveler enters a trip purpose on local vouchers when Public Transportation Subsidy expenses are claimed. Yes Yes Yes Local Voucher TRIP TYPE NOT ALLOWED Compares the trip type on the document to the comma-delimited list of trip types in the parameter. If the trip type is listed in the No Yes Yes list of trip types All Documents