Recruitment and Selection – NIAS NIAS planned for September 2015 Continue working towards transition to SS 30/09/2015 R A Recruitment and Selection – WHSCT & SEHSCT WHSCT – Jun/Jul /Aug2015 (to be confirmed) SEHSCT – Jun/Jul/Aug 2015 (to be confirmed) Continue working towards deployment with Trusts 31/09/2015 R R Payroll – NIMDTA, NIAS, NHSCT Planning meetings – transition to SS due in February 2015 Continue to work with 3 organisations to ensure smooth transition to SS Q1 2015 C C CRM Implementation complete for Payroll, with reporting available from February 2015. Design workshops for Recruitment, AR & AP with training for AR & AP scheduled for early March 2015. Continue to work with HP on design and development of solutions for Recruitment, AP & AR. Q1 2015 A G Recruitment and Selection – SHSCT SHSCT provisionally planned for transition at the end of November 2014. C C Payroll – SHSCT Planning meetings with SHSCT. SHSCT weekly planned for November 2014, and monthly for January 2015. Initial meeting held with SEHSCT on 14 August and follow up meeting scheduled for 10 September. Initial contact with Trust AD of Financial Services to provide nominees for working groups sent. Working groups scheduled to end of March 2014 Continue to work with SHSCT to ensure smooth transition. Decision to proceed with transition made on 19th December 2014. 31/01/15 C C going
Payments - NIMDTA Planning meeting held with NIMDTA on 5 November – SS AP now processing all POP invoices. Non-POP to be moved across in coming weeks. Meeting held with NIMDTA on 16 September – further FPM training required – transition dependent on additional training, but provisionally scheduled for November 2014. Meeting with Tommy Hutchinson saw agreement that internal processes could be managed by APSS and that roll out of FPM was required to fully transition to shared services. Move non-POP invoices to SS AP Additional FPM training to be organised. Tommy to initiate plan to complete by April 2014. Dec 14 C C Recruitment and Selection – ERec for BSO eRec still in pilot phase as the full functionality of the system has not been delivered – complete process yet to be achieved. The lack of an effectual data transfer or reliable report being produced from eRec as of w/c 11th Aug prevents BSO from signing off eRec for wider regional deployment. Work is on-going to rectify these issues. Confirmed ERec go live date for BSO (4th March 2014) Planning and preparation for ERec go live – deployment plan published A communication plan has been developed to 10 Infras still to be resolved, and 8 CRs currently being impact assessed – due for completion by 31 August. BSO going live with pilot of eRec on 4th March. Success or otherwise of the deployment will inform Trusts on their decision to accept and introduce eRec. Main issues remain around browser compatibility, internal hire functionality working and passwords expiring and resetting process. Also equal opps information flow for internal candidates is currently 31/08/14 C C
facilitate deployment of eRec and this includes all key stakeholders being mapped out. Re regional perspective working groups meets fortnightly to review and plan for eRec deployment across HSC. with equality commission advice. Reputational risk associated with these issues that could affect system, shared services (by association) and organisational if eRec does not perform. Continue with planning and preparation and delivery for ERec go live – including cutover planning, training etc. Recruitment and Selection – regional orgs Awaiting outcome of full eRec solution and deployment strategy BSO – regional orgs provisionally planned for transition in October 2014. 03/10/14 C C Payments – SEHSCT & SHSCT SHSCT & SEHSCT moved across in July 2014. Pre-Go-Live requirements issued to SEHSCT and meeting scheduled for late May to progress. Awaiting confirmation of kick-off meeting date from SHSCT. Remaining HSC Orgs need to be in a position to transfer payments to Shared Services. Currently, SSC are struggling to stay on top of work load as much of the resources are allocated to resolve inherited issues (legacy invoices). Experience suggest that the following criteria need to be meet within Trusts before we take on further workload; • 100% FPM rollout (user set-up and training) • communication plan 30/09/14 C C
for Payroll has progressed with Resource constraints. Limitation due to sickness has been removed Drafting of Scorecard /KPIs has started Interim Payments - BSO Service Improvement at BSO - process inefficiencies, reduction of backlog Cutover of BSO to Greenmount took place on 10th Feb Complete on 10th February 2/9/13 C C Recruitment and Selection – BSO and SHSCT (Legacy) Went live on 1/10 and interim accommodation on ground floor in Pinewood is operational SHSCT and BSO R&S Operational Delivery – ongoing Completing outstanding readiness issues at Pinewood. Completing Desktop procedures Confirmed ERec go live date for BSO (3rd 2014) and continued to prepare Continue completing any outstanding readiness issues at Pinewood. Continue complete Desktop procedures Plan and prepare for ERec go live date (March 2014) (see below) 1/10/13 C C Income – WHSCT WHSCT Income Operational Delivery ongoing in Interim accommodation Ongoing improvements and training in Processes and Procedures Complete 1 Nov 2013 1/11/13 C C Income –BSO Operational Delivery ongoing in Interim accommodation Ongoing improvements and training in Processes and Procedures Complete 2nd Dec 2013 2/12/13 C C