Standard Review methods Assessor Guidelines 3.01 M The agency has a written directive system which includes: A. A description of the format for each type of directive; B. Procedures for numbering and revising directives, as appropriate; Applies to formal directives, but may not be necessary for informal communications, such as memoranda or interoffice C. A system for keeping the directives current; D. E. F. Procedures for staff review and/or approval of proposed policies, procedures, and rules and regulations prior to their promulgation; Assessors should review additional examples. Assessors should be aware that staff approval prior to promulgation may not be an option with smaller agencies. G. Identification of individuals or positions within the agency having authority to issue written directives: H. Procedures for dissemination and receipt of new or revised directives within a specified timeframe; and O, I I. Procedures for storing and archiving agency directives. O Compliance keys Qty initial Qty reaccred Accreditation Manager Notes Written directive addressing elements of the standard. 1 1 Examples of written directives used. 1 each type 1 each type Proof of review and/or approval process. 1 each type 1 each type Proof of receipt of new and revised written directives. 1 each type 1 each type If the agency uses an electronic policy tracking system, compliance may be proven through observation only CFA 3.0 – 3.01M Change Notice 4.0.02 10/06/04 Change notice 4.0.16 07/01/09 Change notice 4.0.18 02/03/2010 Change notice 4.0.19 07/01/2010 Change Notice 4.0.28 06/27/2013 Change Notice 4.0.29 09/25/2013 Standard Review methods Assessor Guidelines 7.01 The agency has an accounting system that includes provisions for monthly status reports showing: OR If the system is electronic with data, assessor will observe elements of the standard. A. Initial appropriation for each account; B. Expenditures and encumbrances made during the period; and
Compliance keys Qty initial Qty reaccred Accreditation Manager Notes 1 1 1 1 CFA 3.0 – 11.01M Change notice 4.0.07 06/07/06 Change notice 4.0.29 09/25/13 Standard Review methods Assessor Guidelines 11.02 M A directive establishes a uniform system for the following: A. Rewarding; B. Counseling; and C. Disciplining members. Compliance keys Qty initial Qty reaccred Accreditation Manager Notes Written directive addressing elements of the standard. 1 1 Proof of rewards, counseling, and disciplinary actions. 1 each 1 each CFA 3.0 – 11.02M Change Notice 4.0.29 09/25/2013 Standard Review methods Assessor Guidelines 11.07 M A written directive Compliance keys Qty initial Qty reaccred Accreditation Manager Written directive addressing elements of the standard. 1 1 CFA 3.0 – *11.07M Change notice 4.0.07 06/07/06 Change Notice 4.0.29 09/25/2013 Standard Review methods Assessor Guidelines 13.08
C. . ; . Compliance keys Qty initial Qty reaccred Accreditation Manager Notes Written directive addressing elements of the standard. 1 1 Documentation of training. Sampling Sampling CFA 3.0 – 16.01 Change Notice 4.0.29 09/25/2013 Deleted CFA 3.0 – 16.02M Change Notice 4.0.09 02/27/07 Change Notice 4.0.21 02/03/2011 Change Notice 4.0.29 09/25/2013 Standard Review methods Assessor Guidelines 16.03 A directive describes procedures for member review of the completed evaluation report and includes, at a minimum: A. An interview between the rater and the member; I Interview both supervisors and members, both sworn and civilian, for verification. B. Provisions for written comments by the member;