Documentation Needed for Accreditation Section I----Agency Role and Responsibility Standard Documentation Needed for Compliance Status of completion 1.1 Source of Authority Resolution establishing department, enabling act by the City Charter referencing the authority of the department. Public authority/ policy body Copy of organizational chart with narrative description; show relationship to city mayor, council, and departments. 1.1.2 Citizen advisory boards/committees Provide list of boards/committees with membership, functions and duties, terms of office, frequency of meetings. 1.13 Responsibilities of Approving Authority, Chief Administrator, and Staff Provide the established guidelines outlining the delineation of responsibilities for approving authority, chief administrator, and staff. 1.2 Jurisdiction Need to provide a map showing location of facilities 1.3 Need to provide a copy of department’s mission statement- show when it was last reviewed. 1.3.1 Agency Goals and Objectives Provide a copy of goals and objectives for each organizational component, with evidence of annual review and how it has been distributed. 1.3.2 Personnel Involvement Provide examples of how is obtained (e.g., memos, meetings, electronic communication, etc) regarding the development of goals and objectives within the department. 1.4 Process for Developing and Implementing Policies, Rules and Regulations, and Operational Procedures. Provide documentation establishing how policies, rules and regulations, and operational procedures are developed and implemented. Need to show distinction between them. 1.4.1 Policy Manual Provide copy of department’s policy manual with cover letter indicating how it is distributed to staff and the latest review by the approving authority and administrators. 1.5 Agency Relationships Provide illustrations of cooperative efforts, including Memoranda of Agreement and Memoranda of Understanding with organizations and agencies you interact with. Show list of with liaison responsibilities. 1.5.1 Operational Coordination and Cooperative Agreements. Show copies of any agreements and policies between agencies, city/county agencies, schools and other public and private agencies Section II--- Planning
6.1.5 Facilitated Programs and Services Provide examples of how the agency provides facilitated recreation opportunities, including a list of such opportunities. 6.1.6 Fee-Based Programs and Services Provide a listing of the programs and services within the agency. 6.1.7 Cooperative Programming Provide description of cooperative programming with examples of Memoranda of Understanding (MOU), Memoranda of Agreement (MOA), partnering, or outsourcing. 6.2 Objective s The agency shall define the program areas by the objectives. These can be defined by the program areas; such as; nature, dance, music, sports, fitness, special events etc. These can also be defined further into levels such as beginner, intermediate and advanced 6.3 Program Evaluation Provide examples of completed program evaluations with analyses of how issues were addressed. 6.4 Outreach to Underserved Populations Identify underserved populations (provide methodology and data used for this analysis), describe specific barriers within the community that limit participation and provide examples of outreach programs and services offered by the agency to meet the needs of this population. 6.5 Scope of Program Opportunities Provide a matrix or listing of programs by fields, demonstrating clearly how the agency provides for opportunities for various proficiency levels, socio-economic levels, racial and ethnic backgrounds, ages, and genders 6.6 Selection of Program Content Provide a list of program activities and describe how individual and cultural interests were considered when developing the programs. 6.7 Community Education for Leisure Provide examples of the agency educates the community on the value, benefits, and impact of leisure services. 6.8 Program and Service Statistics Provide examples of statistics collected for programs and how the agency utilizes the data. Section VII--- Facility and Land Use Management Standard Documentation Necessary for Compliance Status of Completion 7.1 Acquisition of Park and Provide policy and procedures for land acquisition and the citation of legal authority to acquire lands.
Section IX- Risk Management Standard Documentation Necessary for Compliance Status of Completion 9.1 Risk Management Plan Provide the current risk management plan with the most recent review date and approval by the proper authority 9.1.1 Statement of Policy Provide the risk management policy including indication of approval by the proper authority. 9.1.2 Risk Management Operations Manual Provide the risk management operations manual and demonstrate how employees of all levels are made of the aspects pertinent to their responsibilities. 9.1.2.1 Accident and Incident Reports Provide the accident/incident form(s) and the procedures for documenting and analyzing accidents and incidents. 9.1.3 Personnel Involvement and Training Demonstrate how personnel at all levels are included in the risk management function of the agency. 9.2 Risk Manager Demonstrate the assignment of risk management responsibility to an individual authorized to carry out the policies established for risk management. Section X – Evaluation and Research Standard Documentation Necessary for Compliance Status of Completion 10.1 Evaluation Analysis Describe the process for evaluation and cite examples for how this data has been used by the agency. This may be part of an overall evaluation plan or elements of a process that shows that evaluations are done and data is used to make improvements. 10.1.1 Position Responsibility for Evaluation Provide the job descriptions of the staff person(s) responsible for the comprehensive evaluation analysis and/or the consultant contracts or service agreements. 10.2 Experimental and Demonstration Projects Provide a report on an experimental or demonstration project for the last year and list projects for the last 5 10.3 Personnel Training for the Evaluation of Programs, Services, Areas and Facilities Provide examples of evaluation and research training opportunities completed by agency personnel, including syllabus or curriculum outline, training dates and participant list. Make sure that the training provided is for the evaluation process and not general training of staff. 10.4 Quality Assurance Provide examples for monitoring and evaluating quality assurance within the agency. (Examples: customer comment cards, secret/mystery shopper surveys, verbal