AJ Howard discussed the information that will be released to BEAD as Paradigm reduce support Bill discussed the new Scales & Weighing Technical Team which includes Margaret Mills, Bryice Wilke, Peter Jackson, Cary Ainsworth, and the MRO and WRO Industrial Specialist Team was informed of the remaining schedule for PSAS which includes data warehouse, PLD/OGC Enforcement, Annual Reports Data Entry, Scales Module, Enhancements, and Maintenance Team reviewed Creig’s CR #5852969 which was submitted during meeting CR Title: Electronic Case Files Description: Investigation folders are to have Excel sub-process documents. The agent is to load the pdf case file in the enforcement folder during the “Enter the Transmittal Letter.” A request for future enhancement will change the title of this task to “Upload Electronic Case File.” Updates to the SOP will be forthcoming. REVIEWED Change Requests (CRs) CRs reviewed include the following: ECM Control # CR Title Description Status #2 from Tracking Sheet Formatting with Checkweigh Module Need to change cell formatting to accept decimals Decision: Referred to Paradigm for change on 3/3 and BEAD the change in PSAS on 3/3. Enter into CCWG workflow #4 from Tracking Sheet Supervisors co-own folders Supervisors need more authority over folders created and be allowed to make changes at all Decision: Previous ECM change request and having employees’ their supervisors should fix this CR. Enter into CCWG workflow 5813131 Special Reports for New FU Communications Meeting group ask PLD Decision: CCWG recommends
Registrants and Packers to re-examine the need for the program. They stated that it was burdensome to draft, sign, mail, track and follow-up on letters often duplicates information on year-end annual reports, and results in very few bond changes. Also the costs outweighed the benefits, and recommended ending the program removing Special Reports requirements and replace with a to be developed Work Instruction to be linked to RO-1 providing direction for information to be obtain by the original employee starting a new registration workflow (both voluntary and involuntary.) Information to include in new WI is direction to get information such as: (1) correct spelling of the name, (2) mailing address, species, (3) volume documents such as invoices, billing docs, etc if available (if not provide anticipated volume), (4) phone number, (5) if SOC, number of sale days 5809470 related to ECM #5813131 Bonding Special Report The letters and the associated report forms related to the "Special Report For First 6 Months of Operation" contain references that are in error and other items that are confusing to the recipients Decision: Pending PMT approval of recommendation for ECM #5813131 5813132 Requirement for submission of corporate formation documents Entities renewing their registration should be required to submit a Decision: CCWG recommends not going forward with
certificate of good standing from their respective states of incorporation, and should be required to submit a change of entity form to P&S if they change their entity. The implementation of this requirement will help investigators to know what entities to investigate and to identify as respondents; it will also help to identify and correct jurisdictional issues if federal civil actions, injunctions, or subpoenas are needed to be issued against corporate or individual respondents and where they need to be served for proper venue CR due to OGC consultation since previous meeting disclosed this would require a regulation change. Team does not want to redo 5 year renewal for registration regulation change, and feel new regulation change is not required for information that is currently publicly available. Agents are to continue gathering most current entity information on an as needed basis 5813134 Post Complaints on GIPSA Website The GIPSA web site contains copies of enforcement actions which have reached a final decision, but doesn’t contain copies of complaints which have been issued. Posting complaints on the web site would allow the public to see that an auction market, dealer or packer to whom they are considering selling livestock is facing disciplinary action for alleged financial, trade practice or competition violations Decision: CCWG recommends making official hearing clerk version of complaints available AFTER they have been served. Recommends the complaints be displayed on a page linked to the enforcement action page of the GIPSA website in a field that can be filtered alphabetically, by state, by date, etc. This new page will have the disclaimer provided by OGC to the CCWG -Added language to new draft version of PLD/OGC-1 5813069 PSAS Changes - Packer Buyers In PSAS-AMS, in the Business Entities section, when searching for Dealers, packer Decision: This enhancement has been recommended and approved for