and the speakers are expected to travel with the Fasset hosts to allow for travelling. All travel in Gauteng must be managed by the training provider. Trainers based in provinces other than Gauteng are required to travel ex-Gauteng. The trainers may, for smaller training sessions where no Fasset host is present, be required to assist Fasset in terms of the registration and hosting requirements to be laid out in the Fasset memorandum to be issued to all parties to this training event. These include, but are not limited to: Playing the Fasset DVD. Ensuring registers are completed by delegates on their arrival. Ensuring that late delegates sign the register. Ensuring the access to the venue is controlled and registered delegates are provided access, and the numbers of non-registered delegates are controlled. Ensuring that name labels are distributed. the event and the instructions for the hosting of smaller venues e.g. the procedure of registration of delegates, playing of DVD, etc … Implement the Fasset policy with regard to meals i.e. is normally served on the airplane/venue so no expenses should be incurred here Breakfast may be ordered from the hotel menu/buffet Dinner and 2 beverages may be ordered from the hotel menu/buffet. Implement the Fasset policy with regard to transport i.e. All costs to be calculated This will include the following: Hotel transfers and airport shuttles when not in Gauteng Car rental to and from the hotel/venue when not in Gauteng Parking fees at the airport in Gauteng are excluded and must be into the out of town training fees. These aren’t reimbursable expenses. This excludes vehicles for personal use.
Ensuring that unregistered delegates complete a delegate registration form to enable Fasset to verify numbers and later report against delegate numbers. Ensuring the is set up properly and that the meal breaks, food and beverages ordered through the venue (including special meals) are provided to quality and on time. Collecting completed evaluation forms from delegates. Fax completed registers and registration forms for unregistered delegates through to a designated fax number if requested by Fasset. To calculate from the evaluation forms and sms/email to a specific cell-phone number delegate feedback on the following two items to be included in the evaluation forms: 1) speaker quality 2) overall event. Ensure that a host evaluation form is completed and returned to Fasset with the evaluation (or via email). This must be returned where there is no Fasset host present or the Fasset event manager. Implement the Fasset policy with regard to accommodation All costs to be calculated This will include the following: Hotel/BB accommodation (normally in hotel such as Holiday Inn, City Lodge) This excludes costs incurred whilst staying at the accommodation e.g. Internet, telephone cost, laundry. Review speaker feedback from the evaluation to be received daily from the speaker. Provide formal feedback to the training provider and request the replacement of speakers not achieving 90% minimum good-excellent speaker rating on evaluation forms. (Should speakers score between 80% to 89% good to excellent ratings (below the acceptable level), the Seta may (at their discretion), move the speaker to smaller venues in the short-term, but choose to remove the speaker at soon as is practical.) Fasset has a 5 point rating scale with the ratings: Excellent, Good, Average. Fair and Poor.
Ensuring material is returned to Fasset and pay for incidentals e.g. emergency photocopies, fax costs etc on behalf of Fasset and submit invoices/receipts to Fasset for payment. Attending to all aspects of the Fasset memorandum to be distributed to all parties to the Report any conflicts at the event to the Seta immediately (in the case of e.g. undelivered boxes) or when practicable (e.g. in the case of a conflict with a delegate). Develop evaluation form, agenda, registers, invitation, host evaluation form, memorandum etc…. Analyse the data gathered on evaluation forms. 4. General The feedback sessions covering the programme progress reporting, course evaluations, meetings, branding and copyright. Detailed outcomes and service levels required: Nr Outcome Training Provider Responsibility Fasset Responsibility
4.1 Compliance, adherence and attendance at meetings. Attend all meetings as reasonably scheduled by Fasset. Meetings will generally not exceed a ‘kick off’ meeting of between 1 and 2 hours and a possible close-out meeting of 1 to 2 hours. Communication throughout the project will occur via email, telephone and fax. A closure meeting, at the end of the event, may be requested by the Seta. Schedule meetings and advise the training provider within a reasonable time frame. Record minutes of the meetings and distribute to all relevant parties. Communication throughout the project will occur via email, telephone and fax. 4.2 Use of branding during the workshops and on supporting course material. Ensure that no training provider branding is visible on the course material or at the venues unless permission has been granted by the Seta. The Fasset template, or a non-specific, MS PowerPoint template is to be used. Ensure that no promotion of the training provider is undertaken during the workshops except during the introduction by Fasset where the CV of the provider will be read by the Fasset host or may be read by the training provider where no Fasset host is present. (A brief outline of the training company and the proposed speakers will be included in the Fasset invitation to this event) unless permission has been granted from the Seta. Monitor usage of branding during the course and on the course material. Ensure branding of workshops and training material represents Fasset only unless otherwise agreed. Provide training provider with Fasset templates.
Delegate - Please complete and fax back a separate registration form for each delegate to the Call Centre. On-line registration is also available via the website ( – Events section) to facilitate a faster registration. Registration for the first workshop closes on 23 July 2010, thereafter, 10 working days before the commencement of each workshop. Fax: (011) 388-0601 or (021) 413-0401 or (031) 571-0201 Telephonic Enquiries: 086 101 0001 The workshop will run for one day, from to 16h00, and will include registration and a lunch. Organisation Name Organisation Registration Number (SDL or Other – Compulsory) Title and Full Name Job Are you a registered SDF? Yes No Have you signed a Learnership Agreement? No Yes – specify: Tel ( ) Fax ( ) E-mail Special dietary requirements We will endeavor to accommodate other dietary requirements where possible Not Applicable Kosher Halaal Vegetarian The following information is required by the Department of Higher Education and Training for statistical purposes only: Population Group African White Coloured Indian / Asian Gender Male Female Disability Yes No African Citizen Yes – South African Identification Number No – Identification Number (SA or Other) Details of person to whom you report in your organisation: Full Name E-mail Fax ( ) Are you a Fasset member (registered levy payer or non-levy payer) Yes No If yes, are you: Levy paying Non-levy paying If no, please specify your constituency: Professional Body Educational Institution Trade Union Non-Fasset member & non-levy payer (SDL exempt) NGO/CBO Non-Fasset member & levy payer (SDL eligible) Government What professional institute are you a member of, or intending to join?
ALL BIDDERS MUST TAKE NOTE OF THE EVALUATION PROCESS THAT WILL BE FOLLOWED EVALUATION PROCESS COMPLIANCE WITH MINIMUM REQUIREMENTS All bids duly lodged as specified in the Request for Bid will be examined to determine compliance with bidding requirements and conditions. Bids with obvious deviations from the requirements/conditions, will be eliminated from further consideration. DETERMINATION OF SCORE FOR FUNCTIONALITY The evaluation criteria and weights for functionality as indicated in the table below, will apply. CRITERIA MAXIMUM TO BE AWARDED Functionality 100 Experience of prospective contractor 15 Experience in arranging workshops, course developers and speakers 5 Ability to deliver training nationally in approximately 23 venues over a period of 3 10 Technical approach 20 Proposed project plan and approach to project management 5 Proposed course outline 5 Demonstrated capacity/ability to manage a project of this size 5 Contingency planning 5 Capability of staff to be used/ CV’s 65 Expertise in the content of the subject 10 Expertise in facilitation/training 15 CVs of speakers (incl. backup speakers) 40 Contactable references 10 Detail of assignment, testimonials and contact information from 3 clients for the speakers proposed 5 Detail of assignment, testimonials and contact information from 3 clients for the company proposing 5 FUNCTIONAL CRITERIA MAXIMUM TO BE AWARDED
3.2.1.26 22-Nov-13 2 of 2 KwaZulu-Natal Durban Central R R 3.2.1.27 26-Nov-13 2 of 2 Dependant on the demand Additional Event R R 3.2.1.28 27-Nov-13 2 of 2 Dependant on the demand Additional Event R R 3.2.1.29 28-Nov-13 2 of 2 Dependant on the demand Additional Event R R 3.2.1.30 September 2013 Dry run’ per speaker at Fasset offices in Blackheath, Jhb R R Amount for phase excluding VAT R VAT @ 14% R per phase including VAT R Please confirm that the same rates as above will apply should more sessions in the same location/venue be required: Yes / No 4 Period required for commencement with project acceptance of bid. 5 Estimated person-days for completion of the project. 6 Are the quoted firm for the full period of the contract? 7 If not firm for the full period, provide details of the on which adjustments will be applied for, for example consumer price index. 8 Please indicate the province in which the training provider (all proposed speakers) resides Speaker 1: Name and province Speaker 2: Name and province Speaker 3: Name and province