TIMELINE FOR THIS RFP The AOC has developed the following list of key events related to this RFP. All dates are subject to change at the discretion of the AOC. EVENT DATE RFP issued April 2, 2014 Deadline for questions to April 10, 2014 (by no later than 2:00 pm (PDT) Questions and answers posted (estimate only) April 15, 2014 Latest date and time proposal may be submitted April 28, 2014 (by no later than 3:00 pm (PDT) Anticipated interview dates (estimate only) May 5-May 9, 2014 Notice of Intent to Award (estimate only) May 20, 2014 Contract start date (estimate only) June 1, 2014 Contract end date (estimate only) May 31, 2017 RFP ATTACHMENTS The following attachments are included as part of this RFP: ATTACHMENTS & APPENDICES DESCRIPTIONS Attachment 1: Administrative Rules Governing RFPs (Non-IT Services) These rules govern this solicitation. Attachment 2: AOC Standard Terms and Conditions If selected, the person or entity submitting a proposal (the “Proposer”) must sign an AOC Standard Form agreement containing these terms and conditions (the “Terms and Conditions”). Attachment 3: Proposer’s Acceptance of Terms and Conditions On this form, the Proposer must indicate acceptance of the Terms and Conditions or identify exceptions to the Terms and Conditions. Attachment 4: Scope of Services for Plumas County The Scope of Services for services to be provided to the Superior Court of California, Plumas. Appendix A: JCATS Screen Shot This Appendix provides a snapshot of the case management program that Proposers will be required to use for caseload reporting to the AOC, as required by Section 7.1.2.g of the RFP. Appendix B: Budget Template Proposers must use this Excel spreadsheet to provide the cost proposal, as required by Section 6.2.3 of the RFP. Attachment 5: Payee Data Record Form This form contains information the AOC requires in order to process payments.
The maximum total annual funding for proposals, not including any necessary start up and transition costs, is $103,000 to $121,200, based on an attorney’s full time equivalent salary ranging between $49,049 and $85,237. The Proposer must specify the total maximum cost to the AOC for the project for the following periods: June 1, 2014 – May 31, 2015, June 1, 2015 – May 31, 2016, and June 1, 2016 – May 31, 2017. Proposers must also provide in this section of the proposal a detailed line item budget for the periods below using Appendix B, Budget Template. Appendix B includes tabs for each period and proposers must complete all tabs. June 1, 2014 – May 31, 2015, June 1, 2015 – May 31, 2016, and June 1, 2016 – May 31, 2017. The budget template includes the following line items: Personnel, Benefits (e.g., medical/dental, vacation, etc.), Additional Professional Services (e.g., interpreters, etc.), Travel (includes in-county and out-of-county travel), Training, Insurance: These costs must reflect coverage levels as outlined in Attachment 2, Exhibit A, and Section 7. Deductible amounts must be provided in the budget narrative; Rent; Overhead (includes utilities, supplies, etc.); and Reimbursable expenses (expert witnesses, out-of-state travel to visit child clients, and conflict appointment payments). As specified in Attachment 2, Exhibit C, Sections 2-3, the State will provide reimbursement for out-of-state travel to visit child clients and expert witnesses, as well as for conflict appointment payments. An estimate of these expenses must be included in the Budget Template. All Proposers are required to submit an electronic copy of the completed Budget Template in Excel format to the AOC, as specified in Section 6.2.3, above. If the proposal includes any subcontract representation, the payment method and rate for cases that require representation other than by personnel employed by the organization must be described (e.g., hourly, per case, per hearing, etc.) in