Table 2 Years of Function arranged by Frequency of presentations Presenter Guests 10 Department or Division Once a year Head of Department / Division Recipients Colleagues in Department/Division 15 Faculty or Division Once a year Executive Dean/Deputy Chancellor responsible for Division Recipients Head of Division/ Heads of Department in Faculty Close UJ colleagues 20 University Once a year Deputy Vice- HR Recipients with spouses Executive as applicable 3. Rest as above 25 University Once a year Vice-Chancellor Recipients with spouses All Executive Deans Rest as plus DVCs 30 University Once a year Chancellor Recipients with spouses All Executive Deans 3. Rest as above plus VC and DVCs 35 University Once a year Chancellor Recipients with spouses All Executive 3. Rest as above plus VC and DVCs Effect of non-compliance Any non-compliance with this policy will be dealt with in terms of the normal institutional governance and management processes. C C1 Vacation Leave C2 Sabbatical C3 Special Leave C4 Sick Leave C5 Treatment (Rehabilitation)
Vice-Chancellor reports annually to the Human Resources Committee of the Council on all the approved applications for private work in the previous year. Private work must be managed in such a way that no student or other employee is disadvantaged or burdened by it. The infrastructure of the University is not available for private work except in the case of a lease agreement, which must be submitted to the Management Executive Committee via the respective Departmental Chairperson, Head of Division/School and Executive Dean to the responsible member of Management for approval. No letterhead of the University or the name of any Faculty, Department, Division or Section may be used for private work. Employees conclude contracts for private work in their private capacity and may not enter into any contract on behalf of the University or a Division or any other subdivision of the University. Employees who are involved in an administrative, managerial, executive or participative capacity in any-body corporate, association or trust (excluding normal investment activities) must declare the extent of such involvement. Only the Vice-Chancellor may approve any deviation from this policy. The University does not allow private work that may be construed as being competitive and detrimental to the University’s academic mission and/or programmes. Non-academic employees Private work is any work performed by an individual for himself/herself or any other party than the University of Johannesburg. Any extra-curricular involvement in another higher education institution or another enterprise is regarded as private work, with the exception of isolated guest lectures or brief presentations. The involvement of employees in an administrative, managerial or executive capacity in any body-corporate, association or trust is regarded as private work, excluding normal investment activities. Private work should not interfere with the primary workload of non-academic employees.
Effect of non compliance Any non-compliance with this policy will be dealt with in terms of the normal institutional governance and management processes. D45 Traveling Cost Reimbursement Policy Introduction Employees who are required to use private vehicles in the execution of their official duties may claim for the costs of doing so at a rate per kilometre as determined from time to time. This is deemed to be a benefit and not a core condition of service. Definitions and interpretation (a) In this Policy, unless the context indicates otherwise – “AA” means the Automobile Association of South Africa; “effective date” means the date of coming into operation of the harmonised conditions of service for the University of Johannesburg; “fixed cost” means all the average fixed costs (interest, depreciation, licensing and all elements of comprehensive insurance) per kilometre of a motor vehicle with a purchase price of between R125 000 and R150 000 (including VAT), as determined by the AA from time to time, based on 20 000km traveled per annum and as applicable on 1 January of any calendar year; “fuel factor” means the fuel price adjustment factor for a 1 801cc to 2 000cc petrol car, as determined by the AA from time to time and as applicable on 1 January of any calendar year; “Policy” means this Traveling Cost Reimbursement Policy. “running cost” the all-inclusive average running costs (service, repairs, tyres and fuel) of a 1 801cc to 2 000cc petrol car, as determined by the AA from time to time and as applicable on 1 January of any calendar year. Paragraph headings are inserted for convenience only and may not be used in the interpretation of this Agreement. If any provision confers any right or imposes any obligation on any party, then notwithstanding that it is only in the interpretation