organizations, such as Regional components, subcomponents, or organization headquarters] to ensure vertical integration within the [Organization Name]. DISASTER INTELLIGENCE This section should describe the required critical or essential information common to all continuity events. In general terms, it should identify the type of information needed, where it will come from, who will use it, how it will be shared, the format it will be provided in, and when (time) the information will be needed. Sample text for this section is provided below. During a continuity event, the [Organization Name] will require the collection and dissemination of critical information. While specific incidents may create additional or specialized reporting requirements, the following table lists examples of the information that would be collected and reported regardless of incident type. SAMPLE The following shows examples of some disaster intelligence collection requirements. Information Element Specific Requirement Responsible Element Deliverables When Needed Distribution Personnel Accountability Account for all ERG and non-ERG employees Account for all contract personnel Human Resources Division Reports Briefings Status updates hourly following Plan activation [Organization Head] Operational Status Percent of ERG personnel arrived at site Ability to conduct each essential function Continuity Manager Division Representatives Situation briefings Situation reports No later than 6 hours after plan activation, then hourly [Organization Head] Hazard Information Threat details specific to the continuity facility Response coordination center or emergency operations center Situation briefings Situation reports Two per day at shift change [All Organization heads]
The member’s knowledge and expertise in performing these essential functions The member’s ability to rapidly deploy to the relocation site in an emergency situation SAMPLE The following table shows an example of a partial continuity personnel roster. Function Title/ Position Name Telephone Numbers Additional Information Function #1: Approve and oversee cleanup of contaminated Division Head, Enforcement and Remediation Division John Home: (###) Work: (###) Cell: (###) ###-#### Insert other organization-required information, i.e. duty station and addresses Alternate: Deputy Division Head, Enforcement and Remediation Division Jane Doe Home: (###) Work: (###) Cell: (###) ###-#### Insert other organization-required information, i.e. duty station and addresses Enforcement Branch Sally Dune Home: (###) Work: (###) Cell: (###) ###-#### Insert other organization-required information, i.e. duty station and addresses Alternate: Deputy Enforcement Branch Jim Rich Home: (###) Work: (###) Cell: (###) ###-#### Insert organization-required information, i.e. duty station and addresses For additional information on mission essential functions, see CGC 1, Annex D and CGC 2, Annex A. See CGC 1, Annex J for additional information on continuity personnel rosters.
The [Organization Name] Essential Records program includes an annual review of the program to address new security issues, identify problem areas, update information, and incorporate any additional Essential Records generated by new agency programs or functions or by organizational changes to existing programs or functions. The review is conducted by the [insert office]. The review provides an opportunity to familiarize staff with all aspects of the Essential Records program. It is appropriate to conduct a review of the Essential Records program in conjunction with the [Organization Name] continuity exercises. Documents confirming review of the Essential Records program are maintained by the [insert office] and are found at [insert location]. At a minimum, [Organization Name] Essential Records are annually reviewed, rotated, or cycled so that the latest versions will be available. The [Organization Name] conducts annual testing, documented in the [Organization Name] testing records, of the capabilities for protecting classified and unclassified Essential Records and for providing access to them from the alternate facility. Testing records for Essential Records are maintained by the [insert office] and are found at [insert location]. SAMPLE The following shows examples of Essential Records, files, and databases. Essential Record, File, or Database Support to Essential Function Form of Record (e.g., hardcopy, electronic) at Continuity Facility Hand Carried to Continuity Facility Multiple Storage Location(s) Y/N Maintenance Frequency Mapping Database Function #1 Electronic X Y Monthly Licensed Spill Cleanup Contractors List Function #1 & 3 Hardcopy X N Quarterly Regional Dams List Function #2 Hardcopy X N Annually Pollution/Chemical Incident Database Function #3 & 4 Electronic X N Monthly Public and Private Sewage System Records Function #3, 4, & 5 Electronic X Y Quarterly For additional information on Essential Records management, see CGC 1, Annex I.
The [Organization Name] formally documents and reports all conducted continuity TT&E events, including the event date, type, and participants. Documentation also includes test results, feedback forms, participant questionnaires, and other documents resulting from the event. Continuity TT&E documentation for the [Organization Name] is managed by the [insert office/title] and is found at [insert location]. Further, the [Organization Name] conducts a comprehensive debriefing or hotwash after each exercise, which allows participants to identify systemic weaknesses in plans and procedures and recommend revisions to the organization’s continuity plan. Documentation from TT&E hotwashes is found [insert location]. SAMPLE: TT&E Documentation The following table shows possible documentation for a TT&E event. Event Event Type and Purpose Date Confirmation Initials or Signature Continuity Facility Communications Check Test and validate equipment to ensure internal and external interoperability and viability of communications systems August 1, 2010 [insert signature] Participants Office Phone/Email Jane Doe Office of the Director 222-222-2222 jane.doe@agency.gov /s/ Jane Doe Jon Human Resources 111-111-1111 jon.smith@agency.gov /s/ John Smith The [Organization Name] has developed a CAP to assist in documenting, prioritizing, and resourcing continuity issues identified during TT&E activities, assessments, and emergency operations. The [Organization Name] CAP incorporates evaluations, AARs, and lessons learned from a of events into the development and implementation of its CAP. The [Organization Name] CAP is maintained by the [insert office/title] and documentation is found at [insert location]. SAMPLE: Corrective Action Program The following table shows possible documentation for a CAP entry for a TT&E event. Capability Observation Recommendation Corrective Action Capability Element Primary Responsible Office Organization POC Start Date End Date