I. Student Eligibility for CARE Criteria Documentation needed Reference Must be eligible for and served by EOPS; must document EOPS educational disadvantage and income eligibility 1) EOPS or EOPS/CARE application; 2) EOPS Student Education Plan; 3) EOPS Mutual Responsibility Contract Evidence of three mandatory EOPS/CARE counseling contacts per semester/quarter, if student was enrolled for entire term. Less contacts are allowable if student was accepted into EOPS/CARE program late during term. Title 5 regulations, Section 56204 and 56220 Title 5, Section 56236 Must be eligible for and served by CARE; therefore at time of acceptance into CARE, student must: 1) be 18 years of age; 2) be current recipient of CalWORKs/TANF cash aid for themselves or dependent child(ren) as single head of household See all above; also may have separate CARE application Student eligible for CARE as long as county welfare department or Tribal TANF Program Administrator provides verification that student or dependent child(ren) currently receives CalWORKs/TANF cash aid and all other CARE eligibility requirements are met. Untaxed Income Verification, Notice of Action, CalWIN, or comparable document from county welfare department, Tribal TANF Program Administrator, or campus CalWORKs program may verify CalWORKs/TANF cash aid requirement for CARE eligibility; student self-certification is not sufficient to determine eligibility CARE Program Guidelines Counting student served by CARE in MIS end-of-term reports Student must meet all CARE eligibility requirements and be enrolled during MIS reporting term MIS Data Elements SE01 through SE10
receives cash assistance from CalWORKs/TANF, but parent ineligible for CalWORKs/TANF because of prior drug felony conviction, time limited or sanctioned status No waiver needed. Student is eligible for CARE as long as county welfare department or Tribal TANF Program Administrator provides verification that student or dependent child(ren) currently receives CalWORKs/TANF cash aid and all other CARE eligibility requirements are met. Education Code, Section 79152; CARE Program Guidelines; Request for Waivers Criteria Waiver Reference Grandparent or caretaker relative is legal guardian or single head of household for dependent child(ren), because county welfare department has determined that parent of dependent child(ren) is unable or unavailable to care for child(ren). No waiver needed. Student who is caretaker relative is eligible for CARE as long as county welfare department or Tribal TANF Program Administrator provides verification that student or dependent child currently receives CalWORKs/TANF cash aid and all other CARE eligibility requirements are met. CARE Program Guidelines Break in CalWORKs/TANF/Tribal TANF cash aid status No waiver needed. Student eligible for CARE as long as county welfare department or Tribal TANF Program Administrator provides verification that student or dependent child currently receives CalWORKs/TANF cash aid and all other CARE eligibility requirements are met during each semester/quarter. CARE Program Guidelines Full-time enrollment at time of acceptance into CARE No waiver needed. New CARE student must be enrolled in at least 9 units at time of acceptance into CARE; CARE does not have a separate cap on the number of new students accepted at units; however the EOPS 10% cap remains in place for new EOPS and CARE students in an academic year CARE Program Guidelines; Student drops below 12 units after date of acceptance into CARE No waiver needed. Student must meet EOPS/CARE eligibility requirements and terms of Mutual Responsibility Contract. CARE Program Guidelines; Title 5, Section 56220(b); EOPS Implementing Guidelines, page 20
Purpose of Expenditure Object Code Authorized Not allowable Peer advisors, peer counselors, peer tutors, peer recruiters, peer outreach workers, student workers 2000(B) Yes, but only for currently employed and actively providing over and above CARE-specific services; CARE funds may pay up to 100% of the salary for employee’s assigned time in the CARE program. CARE Program Guidelines Tutors 2000(B) Yes, but only for staff currently employed and actively providing over and above CARE-specific services; CARE funds may pay up to 100% of the salary for employee’s assigned time in the CARE program. CARE Program Guidelines Employee benefits 3000(A) 3000(B) Yes, but only for academic, classified and student staff who are actively employed and currently providing over and above CARE-specific services; CARE funds may pay up to 100% of the benefits for employee’s assigned time in the CARE program CARE Program Guidelines Purpose of Expenditure Object Code Authorized Not allowable
Child care for study time 7000(B) 7000(C) Yes. CARE grants, vouchers, allowances or reimbursements are permitted for the cost of child care provided for needed study time. Campus CARE programs will determine maximum number of hours or allowance provided to each student for this service. CARE funds shall not be used to supplant any federal, state and local assistance or services to which students are entitled, including funds and services provided to student by financial aid, campus programs, public agencies (e.g., county welfare departments), and Tribal TANF. Reference: Title 5, section 56252 Other child care services – contracted staff services 1000(B) 2000(B) 3000(B) Yes. CARE funds may pay for campus child care staff salaries and fringe benefits, but only for staff time contracted with CARE to provide services specifically to CARE students; district must report expenditure in Object Codes 1000, 2000 and 3000 as appropriate. Documentation: Child care agreement and invoices provided as appropriate CARE funds shall not be used to supplant any federal, state and local assistance to which students are entitled, including funds and services provided to student by financial aid, campus programs, public agencies (e.g., county welfare departments) and Tribal TANF. Reference: Title 5, section 56252 Other child care services – contracted campus services 7000(B) Yes, CARE funds may be used to fund campus-based child care services for services provided specifically to CARE students (e.g., child care offered to CARE children during periods when campus child care center is normally closed). An invoice for over-and-above services should be sent to CARE for payment. Documentation: care agreement and invoices provided as appropriate CARE funds shall not be used to supplant any federal, state and local assistance to which students are entitled, including funds and services provided to student by financial aid, campus programs, public agencies (e.g., county welfare departments) and Tribal TANF. Reference: Title 5, section 56252 Purpose of Expenditure Object Code Authorized Not allowable
Textbook loan program 4000(B) Yes. Textbooks purchased for CARE textbook lending library are the property of the CARE program (not CARE students) and are reported as expenditure in Object Code 4000(B) – Supplies. School supplies 7000(B) 7000(C) Yes. CARE may award vouchers and grants to eligible students to buy school supplies. Programs may also purchase and distribute school supplies directly to eligible students as an educational support service. School supplies may include, but are not limited to, calculators (including scientific, technical), dictionaries, thesauruses, scantrons/testing materials, USB flash drives, blank CD/DVD, study kits, paper, binders, folders, portfolios, book bags, and writing instruments; and other educational supplies. CARE funds shall not be used to supplant any federal, state and local assistance to which students are entitled, including funds and services provided to student by financial aid, campus programs, public agencies (e.g., county welfare departments) and Tribal TANF. Reference: Title 5, section 56252 CARE funds shall not be used to purchase computers, personal devices or other technology as an educational supply. Supplies, materials 7000(B) 7000(C) Yes. CARE may award vouchers and grants to eligible students to buy supplies and materials required for approved classes and educational programs, including automotive repair tools, cosmetology supplies, art supplies, etc., required for student’s major as approved in EOPS education plan; also, other supplies authorized by Chancellor's Office. CARE shall not be used to supplant any federal, state and local assistance to which students are entitled, including funds and services provided to student by financial aid, campus programs, public agencies (e.g., county welfare department) and Tribal TANF. Reference: Title 5, section 56252 Meal tickets, meal vouchers, meal services and meal grants 7000(B) 7000(C) Yes. CARE may award grants and vouchers to CARE students taking classes on campus for on-campus meals; meal services may be provided by on-campus food services or private providers (including licensed food trucks) contracted by district to serve meals to students on campus. CARE funds shall not be used to pay for any off-campus meal services (e.g., gift cards to grocery stores, sandwich shops, coffee purveyors, cafes, restaurants, etc.)
Purpose of Expenditure Object Code Authorized Not allowable Groceries, grocery cards 7000(B) No. State law prohibits any gift of public funds. Uniforms 7000(B) Yes, for required uniforms in student's educational program (e.g., nursing, automotive technology, etc.) CARE shall not be used to supplant any federal, state and local assistance to which students are entitled, including funds and services provided to student by financial aid, campus programs, public agencies (e.g., county welfare departments) and Tribal TANF. Personal clothing 7000(B) 7000(C) No. State law prohibits any gift of public funds. Fingerprinting fees 7000(B) Yes, only for CARE students University application fees 7000(B) Yes, only for CARE students, if fees are not otherwise waived for low-income students Transcript fees 7000(B) Yes, only for CARE students Vocational certification board examination fees 7000(B) Yes, only for CARE students ASB card fees (campus Associated Student Body membership card fees) 7000(B) Yes, only for CARE students Student identification cards 7000(B) Yes, only for CARE students Student health fees 7000(B) Yes, only for CARE students, if health fees are not waived for low-income students by district Scholarships 7000(C) No. However, CARE may award or augment a grant to student if financial aid office has documented student's unmet need and student’s award letter stipulates that grant is earmarked for tuition, fees, textbooks-school supplies, transportation and/or dependent care costs. Emergency loans to students or loan reserve fund 7000(C) No. CARE are not permitted to establish an emergency loan account. However, students may be referred to existing short-term EOPS emergency loans, ASB and/or campus emergency loan services.