Who is responsible for procurement and for contract signature Who provides technical and legal expertise for purchases A description of sources of supply Description of purchasing procedures and documents How are recurrent items, such as office supplies, spare parts, etc., purchased Does the Beneficiary have written procurement rules No Yes (please describe) What kind of contract forms are used Annex 4b: Example guarantee form HERIC Project Pilot Centre of Excellence CONFIRMATION LETTER This form must be filled-in and signed by the authorised representative of each legal entity participating in the project. Legal entity: Full Name: …….. Street: …….. PO Box: …….. Postal Code: ……… City: …….. Country: …….. Authorised representative: Name: …….. Last Name: …….. Function: …….. Declaration:
ATTACHMENT III Sample Environmental Management Plan for Centre of Excellence Possible Environmental Issues Mitigation Measures Monitoring Strategy and Contingency Measures 1. Air Emissions Lab staff will be provided with information and training on methods to minimize air emissions. Procurement of equipment which is ODS free (refrigerator, A/C, fire extinguisher, etc.) and proper servicing of ODS containing equipment. List of hazardous air pollutant sources and emissions and category will be provided to the laboratory. A list of actual and potential emissions in the lab (fumes foods, stacks vents, etc.) will be prepared. Biannual exposure assessment of air pollutants will be developed. Periodic verification of control systems will be undertaken Records of emissions will be kept and reviewed periodically by Bank supervision team and any other relevant authorities. It will be responsibility of EMS In charge for annual certification. Regular inspection and maintenance of ventilation system. 2. Waste Water Discharges A comprehensive listing of sources and location of wastewater discharge will be prepared and maintained. Appropriate operating procedure will be undertaken for minimization of wastewater (such as neutralizing predisposal treatment, etc.) On-site septic tank systems or appropriate waste water treatment system depending on the waste water characteristics will be encouraged for implementation. After proper treatment waste water will be discharged in to existing municipal sewer line. Lab personnel will be trained in minimization and management of wastewater discharges. Periodic maintenance will be undertaken of the sewer system. Periodic testing of lab procedures will be carried out to ensure compliance with regulatory measures. Regular training will be provided to ensure waste minimization. 3. Hazardous Waste Different of hazardous waste stream such as unused chemicals, spent solvents, etc. will be identified Biannual assessment will be undertaken for hazardous waste.
for appropriate collection, transportation and disposal system. Special segregation and disposal method will be adopted for used lead acid batteries and alkaline batteries Training and awareness program will be imparted to laboratory staff for safe handling of hazardous waste. Waste minimization procedure will be developed and followed. 4 times/year periodic medical surveillance will be conducted for all employees. Records of waste generation and disposal will be kept and reviewed on regular basis by the laboratory. 4. Radioactive Waste Radioactive will be identified, segregated and managed in accordance with current regulations and the facility radioactive materials and waste management plan. Staff training on the radioactive materials and waste management plan carried out at least 2 times/year Regular assessment and monitoring in accordance with the facility radioactive materials and waste management plan. Plan updated annually, or when new relevant technologies or practices are introduced. Once per year periodic medical surveillance will be conducted for all employees. Records of waste generation and disposal will be kept and reviewed on regular basis by the laboratory. 5. Handling of Hazardous Chemicals Required precautionary measures (such as hand gloves, masks and apron) as per manufacturer requirements/recommendations for handling different types of chemicals to minimize potential chemical exposure when working with hazardous chemicals. Appropriate labels for all hazardous chemicals, e.g. flammable and combustible material, oxidizing material, poisonous material, for clear identification of risks and precautionary measures to be taken. Selection use and maintenance matrix for personal protective equipment will be developed for preventing direct contact with corrosives, carcinogens and irritants. During reconstruction of proper ventilation/exhaust system will be Periodic personal exposure assessment will be undertaken for chemicals. Simultaneously, periodic medical surveillance program will be undertaken for all employees. Periodic visual inspection of all labels, symbols and signs will be designed, followed and recorded by the laboratory. Compliance with regulatory measure will be undertaken by the Laboratory in charge. Periodic maintenance and validation schedule will be prepared for checking effectiveness of the