Each new and re-chartering club must present a charter, constitution, and by laws to the Student Government of Olympic College (SGOC) for review through OrgSync and attend a SGOC meeting where each club will make a presentation to become a recognized club. After recognition by the SGOC, club activity will be reviewed regularly. Quarterly update forms are mandatory for clubs to submit. Inactive clubs will have their charters and funding revoked. Club membership must be open to all students and may not discriminate on the basis of gender, sexual orientation, race, mental or physical disability, age, religion, marital status, or veteran status. Some clubs are chapters of national associations whose bylaws require certain limitations on membership. Membership limitations must be contained within the parent organization’s bylaws and can only limit membership on class standing, academic standing, and/or major. Clubs affiliated with a parent organization are considered a chapter of the parent organization and must submit operating documents of the parent organization, such as the constitution and bylaws, along with SGOC club application. Clubs that involve sports or a high risk potential must go through a second layer approval the Vice President of Student Services When a club becomes recognized, it agrees to: Abide by all state or federal laws and regulations Abide by club constitution and by- laws by Student Code of Conduct Abide by the SGOC constitution by-laws and policies Adhere to all Olympic College Policies and Procedures Ensure that club members do not personally profit from any activity affiliated with the club, use budgeted SGOC funds for any expenses unrelated to club needs, nor solicit funds for personal use. Only promote activities that do not present a demonstrated danger, act of violence/hate, or disruption of any college activity in any college facility. Failure to abide by Olympic College policies/procedures and the SGOC constitution/policies will result in a review by the SGOC and possible loss of club status. Maintaining Club Status Attend all SGOC Student Club Congress meetings: Each club’s Congress Representative must attend all Club Congress meetings and give a brief report of club activities. Club Congress times and dates are to be announced from the VP of Student Life. The representative may voice the official position of their club on SGOC matters. When attendance by the representative is not possible, another club member must attend. Maintain Club Membership: Clubs must demonstrate student interest by maintaining a minimum membership roster of six currently enrolled Olympic College students.
Support Services for Clubs The following services and resources exist to assist club leaders: Office/Event Supplies: Basic office and event supplies (pens, markers, butcher paper) are available in the Club’s Meeting Room (BSC 122). These supplies are open for student and club use. Please check out items like tables and chairs through the SGOC office. Please return unused items in a clean and orderly fashion. Office Space Clubs can use the Student Multipurpose Room (BSC 122) in the Bremer Student Center. This space is available for student use. Reservation of the room is required to allow all students a chance to utilize the room. Copying and Printing Large copy requests (over 30 copies) must be approved by the SGOC VP of Student Life. Once approved, the request will be sent to the duplicating services office by the VP of Student Life. This will be charged to your club’s budget. This service may take up to 2-3 working days. You will be informed through your student email when your materials are ready for pick-up in BSC 118. Fax Services The SGOC office has a fax machine for students and student clubs. If you need to have something faxed, please stop by and ask someone in the SGOC office to assist you. You may only send and receive official club business documents with the Olympic College fax machine. Room Reservations Student clubs may use Olympic College classrooms and conference rooms at no charge. For the Student Multipurpose Room (BSC 122): sign up is located in BSC 118 For any space reservation: Contact Candace Alvarez at roomscheduling@olympic.edu For Reservation of the Gym, Contact Deb Montez at . An advisor MUST make the request and be present for use of the gym. *See also Event Set-up/Clean-up Guidelines Budget Management All club funds are managed by the SGOC Vice President of Finances and the SGOC Vice President of Student Life. They are available to answer any questions you may have regarding club finances. Consultation Services The SGOC office is available to provide club leaders and advisors with event planning advice, advertising and fundraising ideas. Pre-made Event planning folders are available upon request in the SGOC office (BSC 118).