An agency's super user is usually the program director. He or she is responsible for completing the CDD-801A and CDD-801B reports, or designating individuals in the agency to complete these reports. An agency should have at least one super user. A super user can do the following: See all user names and passwords Request new users and users Deactivate existing users Change information for all users Assign users to sub-agencies (if the agency reports by sub-agency for reports) Update No Service Periods information to report programs not operating during specific months Create and change sub-agencies (if the agency reports by sub-agency for reports) Enter CDD-801A reports for the entire agency (regardless of if the agency reports by sub-agency for CDD-801A reports or not) Enter CDD-801B reports for the entire agency A user can do the following: Change his or her own user information only CDD-801A reports for only one sub-agency (if the agency reports by for CDD-801A reports) Enter CDD-801A reports for the entire agency (if the agency does not report by sub-agency for CDD-801A reports) CDD-801B reports for the entire agency 2.3 Add/Edit Users users can manage users by selecting the “Add/Edit Users” function from the Main Menu and clicking “Submit.”
3 C Family Identification / Case Number (FICN) C Max. 15 Yes Only letters A-Z (both upper and lower case are acceptable) and numbers are allowed. For each family you must report the FICN. 4 D Social Security Number N 9 No The SSN field is no longer used. This field must remain blank when reporting. 5 E Last Name C Max. 50; min. 2 Yes Only letters, hyphens, spaces, and apostrophes are allowed. 6 F First Name C Max. 50; min. 2 Yes Only letters, hyphens, spaces, and apostrophes are allowed. 7 G Middle Initial C 1 No This field must be included in the file, even if it is blank. 8 H Zip Code N 9 Yes Numbers only; do not include dash. Example: 999999999 (Five Zip Code + 4 digit extension) 9 I TANF / CalWORKs Cash Aid Recipient? C 1 Yes 3 valid entries are: Y (yes), N (no), or U (unknown). 10 J Family Income Greater Than 70 Percent of the State Median Income Level? C 1 Yes 3 valid entries are: Y (yes), N (no), or U (unknown). 11 K Family Size N 2 Yes Numbers only; 0-9 12 L Family Income N 4 Yes Numbers only; 0-9; no decimals. 13 M Reason for Receiving Services C 1 Yes Only 9 valid entries: A, B, D, E, F, G, H, J, Q. Household Household Household Household Household
14 N FIPS Code N 5 Yes This must contain five digits. Example: 06001, 06003. Leading zero must be included. 15 O Family Start Date Date 10 Yes Required format is mm/dd/yyyy (include the slashes). Example: September 2, 2012, must be entered as 09/02/2012. 16 P Last Name C Max. 50; min. 2 Yes Only letters, hyphens, spaces, and apostrophes are allowed. 17 Q Child's First Name C Max. 50; min. 2 Yes Only letters, hyphens, spaces, and apostrophes are allowed. 18 R Middle Initial C 1 No This field must be included in the file, even if it is blank. 19 S Child's Ethnicity C 1 Yes 2 valid entries; Y (yes) or N (no). 20 T Child's Race: American Indian or Alaskan Native C 1 Yes 2 valid entries; Y (yes) or N (no). 21 U Child's Race: Asian C 1 Yes 2 valid entries; Y (yes) or N (no). 22 V Child's Race: Black or African American C 1 Yes 2 valid entries; Y (yes) or N (no). 23 W Child's Race: Native Hawaiian or Other Pacific Islander C 1 Yes 2 valid entries; Y (yes) or N (no). 24 X Child's Race: White C 1 Yes 2 entries; Y (yes) or N (no). 25 Y Child's Gender C 1 Yes 2 valid entries; M (male) or F (female).
Vendor Listing Vendors are listed in alphabetical order Vendor Product(s) Vendor Contact Reference #1 Reference #2 ChildCare App ChildCare 4.0 Ben Choate 40 Ramble Drive Cotati, CA 94931 707-280-9144 Ms. K. White City College of San Francisco 415-239-3891 John Levere Childs-Pace Foundation 949-548-8849 ChildPlus Software ChildPlus.net - Head Start Management Tracking Stacy Barrett Two Ravinia Suite 1300 Atlanta, GA 30346 800-888-6674 Colleen Versteeg Orange County Head Start 2900 Harbor Blvd Santa Ana, CA 92704 714-241-8920 Denise Lee SETA Head Start 925 Del Paso Blvd, Suite 200 Sacramento, CA 95815 916-263-3916 Controltec, Inc. KinderTrack CenterTrack KinderWait KinderConnect KinderScan KinderSign KinderSmart Norbert Haupt, President 613 W. Valley Parkway, Suite 345 Escondido, CA 92025 760-975-9750, ext. 105 Jack Hinojosa, Associate Executive Director Child Development Resources of Ventura County, Inc. 221 Ventura Blvd Oxnard, CA 93036 805-485-7878, ext. 1358 Claire Ealy, Director, IT Software Project Management Information Technology Division Los Angeles Unified School District 333 S. Beaudry Avenue, 11th Floor #223-04 Los Angeles, CA 90017 213-241-1140 (work) 213-220-3978 (cell)
Laurie Seaborn Consulting Custom Microsoft Access Database - Preschool, CDC, PACE, CCFP Laurie Seaborn 1413 E. Fremont Avenue Fresno, CA 93710 559-439-5466 Delores O'Neal, Preschool Coordinator Fresno Unified School District 2309 Tulare Street Fresno, CA 559-457-3685 Ruth Long, Child Development Center Coordinator Fresno Unified School District 2309 Tulare Street Fresno, CA 93721 559-457-3681 MCT Technology, Inc. CareControl (Childcare Management software) CareAttendance (Childcare Attendance Capture software) Ziliang Tan, VP Business Development 2241 Calle Taxco West Covina, CA 91792 951-712-9784 888-714-5308 (toll free) Gabriel Regalado City of Norwalk, Childcare Division 562-462-1713 Judi Smith City of Santa Fe Springs, Childcare Division 562-944-6419 NoHo Software NoHo CARE NoHo E-List NoHo R&R NoHo Provider and Family Portals NoHo Touch Screen Attendance NoHo Pro-Dev + QRIS System Grant Rosove 18757 Burbank Blvd., Suite 210 Tarzana, CA 91356 818-814-6646 (office) 818-921-7044 (main) Roxana Lesner Child Care Resource Center Chatsworth, CA 818-717-1057 Davida Pugh Bananas, Inc. Oakland, CA 510-658-7353, ext. 190