QU02_1_ Comment Q03_ To what extent are the findings of these risk assessments used (e.g. to improve your processes or implement treatments)? Unsure Not used Very limited use Limited use Some use Substantial use use QU03_Please describe examples of how these findings are used. Q04_ What is the status of your risk register for your local government area? Not yet commenced In progress (e.g. commenced with the Risk Project) Complete – Australian Standard AS/NZS 4360:2004 compliant (e.g. From 2004 or National Emergency Risk Assessment Guidelines 2010) Complete – Australian Standard AS/NZS ISO 31000:2009 compliant (e.g. From 2009 or National Emergency Risk Assessment Guidelines 2015) Complete – Unsure if compliant Other (Please describe in the comments box below) Comment
B.1. Sector information sharing Q05_1_2_ Does your organisation share information about the individual risks with these stakeholders: Stakeholders State government agencies Unsure No sharing Very limited sharing Limited sharing Some sharing Substantial sharing Comprehensive sharing Other local governments Unsure No sharing Very limited sharing Limited sharing Some sharing Substantial sharing Comprehensive sharing Business/Industry Unsure No sharing Very limited sharing Limited sharing Some sharing Substantial sharing Comprehensive sharing Communities Unsure No sharing Very limited sharing Limited sharing Some sharing Substantial sharing Comprehensive sharing QU05_1_2_ Comment/Example Note* Examples of vulnerable elements may include, but are not limited to: social groups such as the elderly, culturally and linguistic diverse groups, endangered species, areas of scientific significance, essential services, critical assets etc. Q05_2_2_ Does your organisation share information about vulnerable elements with these stakeholders: Stakeholders government agencies Unsure No sharing Very limited sharing Limited sharing Some sharing Substantial sharing Comprehensive sharing Other local governments Unsure No sharing Very limited sharing Limited sharing Some sharing Substantial sharing Comprehensive sharing Business/Industry Unsure No sharing Very limited sharing Limited sharing Some sharing Substantial sharing Comprehensive sharing Communities Unsure No sharing Very limited sharing Limited sharing Some sharing Substantial sharing Comprehensive sharing QU05_2_2_ Comment/Example
Q05_3_2_ Does your organisation information about treatment options with these stakeholders: Stakeholders State government agencies Unsure No sharing Very limited sharing Limited sharing Some sharing Substantial sharing Comprehensive sharing Other local governments Unsure No sharing Very limited sharing Limited sharing Some sharing Substantial sharing Comprehensive sharing Business/Industry Unsure No sharing Very limited sharing Limited sharing Some sharing Substantial sharing Comprehensive sharing Communities Unsure No sharing Very limited sharing Limited sharing Some sharing Substantial sharing Comprehensive sharing QU05_3_2_ Comment/Example C.1. Horizon Scanning Q06_2_ To what extent does your organisation keep informed of best practice through review of recent hazard information (such as research, articles or reports) that may affect your area? Unsure No review Very limited review Limited review Some review Substantial review review QU06_2_ Comment/Example Q07_ To what extent does your organisation monitor incidents and/or events that may be relevant to your organisation/region occurring: Intrastate Unsure No Very limited Limited Some Interstate Unsure No Very limited Limited Some Unsure No Very limited Limited Some QU07_ Comment/Example
QU10_E_a_ How does your organisation ensure the public information is QU10_E_b_ How does your organisation ensure the public information is consistent? QU10_E_c_ How does your organisation ensure the public information is accessible? Q10_F_ To what extent does the public information cater for: Culturally and linguistically diverse groups Unsure None Very limited Limited Some Most All People with a disability/special needs Unsure None Very limited Limited Some Most All People with lower skills in literacy and numeracy Unsure None Very limited Limited Some Most All The elderly Unsure None Very limited Limited Some Most All Tourists Unsure None Very limited Limited Some Most All Other (please describe in comments box below) Unsure None Very limited Limited Some Most All QU10_F_ Comment
Q18_A_g_ What strategies does your organisation use to mitigate and/or minimise the impacts of a single point of failure for key personnel/expertise? Q18_A_h_ What strategies does your organisation use to mitigate and/or minimise the impacts of a single point of failure for information technology? Q18_A_i_ What strategies does your organisation use to mitigate and/or minimise the impacts of other identified single points of failure? E.6. Remoteness planning *Note: Remote are those places that are difficult to access. They can include remote Aboriginal communities, pastoral stations, offshore communities etc. Q19_ To what extent does your organisation consider emergencies that occur in remote areas* when conducting emergency planning? No arrangements in place are either old, OR in the stages of development, OR have considerable doubts about their current viability Some work completed but requires further work to develop, test, verify and/or embed in the Informal and/or untested arrangements in place, but with a high degree of confidence they will be effective, OR, formal and/or tested but with further work identified as needed Formalised tested, mostly effective, mostly reliable, and largely embedded within the organisation Formalised tested, effective, reliable, and embedded within the organisation QU19_ Comment/Example
E.7. Business continuity planning Q20_ Does your organisation have a business continuity plan? Yes No Note* Business Continuity Plans are widely considered best practice and are encouraged. For those to whom it is applicable, business continuity planning is undertaken in accordance with Treasurer’s Instruction 825 Risk Management and Security, issued under the Financial Management Act 2006. QU20_Comment If No Is Selected, Then Skip to Q21_ Do you engage with business/industry to encourage them to have business continuity Q20_A_ Does your business continuity plan consider Yes No N/A Unsure EM hazard specific risks Strategies for fatigue management QU20_A_Comment Q20_B_ How effective is your organisation’s business continuity plan: Unsure No plans in place are either old, OR in the early stages of development, OR have considerable doubts about their current viability Some work completed but requires further work to develop, test, verify and/or in the organisation Informal and/or untested plans in place, but with a high degree of confidence they will be effective, OR, formal and/or tested plans but with further work identified as needed Formalised plans, tested, mostly effective, mostly reliable, and largely embedded within the organisation Formalised plans, tested, effective, reliable, and embedded within the organisation QU20_B_ Comment Q21_ Does your organisation engage with business/industry to encourage them to have business continuity plans? Yes No Unsure QU21_ Comment/Describe
E.8. Community activities Q22_ Does your organisation have strategies for the protection of cultural places (e.g. heritage memorials, churches, sporting facilities, etc.)? N/A Unsure No strategies in place Strategies are in the early stages of development, OR have considerable doubts about their current viability Some work completed but requires further work to develop, test, verify and/or embed in the organisation Untested strategies in place, but with a high degree of confidence they will be effective, OR, tested strategies but with further work identified as needed Strategies are tested, mostly effective, mostly reliable, and largely embedded within the organisation Strategies are tested, effective, reliable, and embedded within the organisation Comment/Describe Q23_ Does your organisation have strategies for the timely re-establishment of community activities (e.g. cultural and community events, schools) following an emergency? N/A Unsure No strategies in Strategies are in the early stages of development, OR have considerable doubts about their current viability Some work completed but requires further work to develop, test, verify and/or in the organisation Untested strategies in place, but with a high degree of confidence they will be effective, OR, tested strategies but with further work identified as needed Strategies are tested, mostly effective, mostly reliable, and largely embedded within the organisation Strategies are tested, effective, reliable, and embedded within the organisation QU23_ Comment/Describe
F.1. People Q24_5_ To what extent are the emergency management personnel in your organisation trained: No Very limited training (i.e. limitations in resources, skills, and/or capacity etc.) Limited training (i.e. MAJOR in skills, and/or capacity etc.) Some training (i.e. limitations in resources, skills, and/or capacity etc.) training (i.e. MINOR in skills, and/or capacity etc.) training (i.e. sufficient resources, skills, and capacity at all levels) Response personnel Recovery personnel personnel QU24_5_ Comment Q24_6_ To what extent are the emergency management personnel in your organisation capable: No Very limited capability (i.e. limitations in resources, skills, and/or capacity etc.) Limited (i.e. MAJOR in skills, and/or capacity etc.) Some capability (i.e. limitations in resources, skills, and/or capacity etc.) capability (i.e. MINOR in skills, and/or capacity etc.) capability (i.e. sufficient resources, skills, and capacity at all levels) Response personnel Recovery personnel personnel QU24_6_ Comment resources
Q24_7_ To what extent are the emergency management personnel in your organisation supported (e.g. commitment at the executive level): No Very limited support (i.e. limitations in resources, skills, and/or capacity etc.) Limited support (i.e. MAJOR in skills, and/or capacity etc.) Some support (i.e. limitations in resources, skills, and/or capacity etc.) support (i.e. in skills, and/or capacity etc.) support (i.e. sufficient resources, skills, and capacity at all levels) Response personnel Recovery personnel personnel QU24_7_ Comment Q24_8_ To what extent does your organisation have sufficient numbers of emergency management personnel: No Very limited personnel (i.e. limitations in capacity) Limited (i.e. MAJOR in capacity) Some personnel (i.e. limitations in capacity) personnel (i.e. limitations in capacity) (i.e. sufficient capacity at all levels) Response personnel Recovery personnel personnel QU24_8_ Comment Q26_ Do you have MOUs with other local governments that can be called upon to assist during large-scale emergencies? Yes No Comment/Describe on
F.4. Equipment/critical resources Q34_2_ Can your organisation manage multiple concurrent emergencies (moderate consequences or higher) with existing infrastructure? *Note: Examples of infrastructure include: operations centre, locations for incident support groups, local recovery coordination centres, one stop shops for recovery etc. Yes No QU34_2_ What are the limiting factors for infrastructure? Q35_2_ Can your organisation manage multiple concurrent emergencies (moderate consequences or higher) with existing equipment? Yes No QU35_2_ What are the limiting factors for equipment? Q36_ Are plans for equipment in place to address: No in Plans are either old, OR in the early stages of OR have considerable doubts about their current viability Some work completed but requires further work to develop, test, verify and/or embed in the Informal and/or untested plans in place, but with a high degree of they will be effective, OR, formal and/or tested plans but with further work identified as needed Formalised plans, tested, mostly effective, mostly reliable, and largely embedded within the Formalised plans, tested, effective, reliable, and embedded within the Mobilisation Peak surges for outages QU36_ Comment
G.5. Agency interoperability Q44_ During an emergency, to what extent are the coordination structures (including ISG, OASG, SECG, LRCG, SRCG): Effective Unsure None Very limited Limited Some Substantial Comprehensive Interoperable with other agencies Unsure None Very limited Limited Some Substantial Comprehensive Functional Unsure None Very limited Limited Some Substantial Comprehensive Manageable/serviceable Unsure None Very limited Limited Some Substantial Comprehensive Consider recovery implications Unsure None Very limited Limited Some Substantial Comprehensive QU44_ Comment Q45_ During an emergency, to what extent are the communication systems (radios, phones, Incident Management System etc.) of your organisation: Effective Unsure None Very limited Limited Some Substantial Comprehensive Interoperable with other agencies Unsure None Very limited Limited Some Substantial Comprehensive QU45_ Comment Q46_ Which (if any) relevant organisations would be challenging to maintain effective communications with during an emergency: Yes Yes Australia Red Cross Department of Treasury, Public Utilities Office ATCO Gas Australia Department of Water and Environmental Regulation Australian Defence Force Horizon Arc Infrastructure (formerly Brookfield Rail) Insurance Council of Australia Bureau of Meteorology Main Roads Western Australia Dampier Bunbury Pipeline nbn Department of Biodiversity, Conservation and Attractions - Parks and Wildlife Service Public Transport Authority Department of Communities (includes former Dept. Child Protection and Family Support and Housing Authority) St John Ambulance Department of Education Telstra Department of Fire & Emergency Services WA Local Government Association
H.3. Impact assessment Q51_ To what extent are plans in place to manage: N/A No in place Plans are either old, OR in the early stages of OR have doubts about their current viability Some work completed but requires further work to develop, test, verify and/or embed in the Informal and/or untested plans in place, but with a high degree of they will be effective, OR, formal and/or tested plans but with further work identified as needed plans, tested, mostly effective, mostly reliable, and largely within the tested, effective, reliable, and within the Directly impacted persons Family and friends of impacted persons term mental support Ongoing mental support QU51_ Comment Q53_ Does your organisation have the ability to contribute to a comprehensive impact assessment? Yes No QU53_ Comment Q53_A_ Are the findings of a comprehensive impact assessment used to inform: Yes No Recovery coordination EM planning
Q54_B_ Does your organisation have the skills to support reconstruction/restoration in environments: N/A No skills Very limited skills (i.e. limitations in resources, and/or capacity etc.) Limited skills (i.e. MAJOR in and/or capacity etc.) Some skills (i.e. limitations in resources, and/or capacity etc.) skills (i.e. MINOR in and/or capacity etc.) skills (i.e. sufficient resources, and capacity at all levels) Built Social Economic Natural QU54_B_ Comment Q54_C_ To what extent does your organisation have sufficient resources to sustain a recovery response for: Unsure No resources Very limited resources (i.e. limitations in capacity etc.) Limited resources (i.e. MAJOR limitations in capacity etc.) Some resources (i.e. limitations in capacity etc.) Substantial resources (i.e. MINOR limitations in capacity etc.) resources (i.e. sufficient capacity at all levels) 3 months 6 months 12 months 18 months or more QU54_C_ Comment
Q57_ Please provide details of when your organisation’s LEMA was exercised during the 2017-2018 financial year: Month (e.g. 11) Year (e.g. 2017) Hazard exercised Exercise type Exercise 1 Exercise 2 Exercise 3 Exercise 4 Exercise 5 Exercise 6 Exercise 7 Exercise 8 Q58_ Please provide details of the exercises that your organisation plans to hold during the 2018-2019 financial year: Month (e.g. 11) Year (e.g. 2018) Hazard exercised Exercise type Exercise 1 Exercise 2 Exercise 3 Exercise 4 Exercise 5 Exercise 6 Exercise 7 Exercise 8 Exercise 9 Exercise 10 QU58_ If more than 10 exercises are planned, please enter the additional information here: QU59_ Please list any emergencies that required the activation of an Incident Support Group during the 2017-2018 financial year: