Time sheets sorted by lane (Printed and sorted by the home team) X Labels for the ribbons (Provided by the visiting team) X VBSL Place ribbons for 1st thru 12th place (Provided by the home team) X Participation ribbons (home team prints labels for all those receiving participation ribbons, but each team provides their own ribbons) X X Stopwatches (each team should provide for their own timers and home team provides for the head timer) X X Clipboards and pencils for timers X Small clipboards, DQ slips and pencils for stroke/turn judges (each team should provide for their own judges, home team should have extra DQ slips available) X X Clipboard, pencil and whistle for referee X Starting system (if possible, opposing team should their starting system and have it available as a back-up) X X Position badges and VBSL Official’s badges X X Concession equipment X National anthem tape/CD and player or arrange for singer(s) X Water for officials and timers during the meet X Announcing system X Designate a location to post official results X Parking signs X Team Reps should coordinate ahead of time with their parents to fill the following positions: POSITION(S) HOME TEAM VISITING TEAM Referee 1 Starter 1 Head Timer 1 Timers (6 lane pool/5 lane pool) 9/8 9/7 Stroke Judges 1 1 Turn Judges 2 2 Runners for time sheets 1 Runners for DQ slips 2 Announcer 1 Concession workers As needed server 1 Clerk-of-course (assuming each team takes care of their own swimmers) 1 1 Zookeepers As needed As needed Scoring table (need people trained to operate MM, trained to determine the official time, verify the computer entries and post the results) 2 2
Meet type – standard Meet – standard Course – SC Meter Base Country – USA Default Touch Pads at both ends – no checkmark. Press ok. Select > Athlete / Relay Preferences Athlete Preferences Enter ages – checked birth dates – checked Enter school year – blank Enter ‘Citizen of’ - Blank Enter Athlete status – checked Relay Preferences Leave all fields blank Competitor Numbers Enter competitor numbers – blank Auto increment competitor numbers – blank Press ok. Select > report preferences On the report formats tab ensure list athlete with last name first is the only box checked. There is no setup required for report headers or punctuation tabs. Printer setup tab – should reflect the printer you are using. Select setup > entry/scoring preferences Scoring awards tab Maximum number of scorers per event – 6 individual, 6 relay Top how many award labels – 12 individual, 6 relay. Entry/Entry limits tab Entries – only warn if times are out of range block checked. Entry limits – 5 per athlete, 3 individual, 2 relay. Ensure warn if entry limits block is checked. No other tabs need to be changed. Press ok. Select > scoring setup > standard Verify the individual column 7, 5, 4, 3, 2, 1 and zeros for 7th – 100th. Verify the column reads 14, 10, 8, 6, 4, 2 and zeros for 7th – 100th. Press ok. Select File > import > Entries Select the location of your teams entries file Select the file Select open You will receive a message stating the file has been unzipped. Select Ok Select the .hy3 file that is displayed. Select Open Select Ok Check the match on event numbers box Check include entries with no time box