Key Words/Terms Word/Term Definition Bidder Respondent to this RFP CAM Commission Agreement Manager, the person designated by the Energy Commission to oversee the performance of an agreement resulting from this solicitation and to serve as the main point of contact for the Recipient CAO Commission Agreement Officer Contractor Bidder who receives an agreement from the Energy Commission as a result of this RFP and will perform the specified in this Scope of Work under the direction of the Energy Commission’s Agreement Manager CPUC California Public Utilities Commission DER Distributed Energy Resources DGS Department of General Services DVBE Disabled Veteran Business Enterprise EPIC Electric Program Investment Charge, the source of funding for the projects awarded under this solicitation GHG Greenhouse gas Energy Commission California Energy Commission IOU Investor-Owned Utility, including Pacific Gas and Electric Co., San Diego Gas and Electric Co., and Southern California Edison Co. NOPA Notice of Proposed Award, a public notice that identifies award recipients OSDS Office of Small Business and DVBE Services Project Manager The person designated by the bidder to oversee the project and to serve as the main point of contact for the Energy Commission Project Partner An entity or individual that contributes financially or otherwise to the project (e.g., funding, provision of a demonstration site), and does not receive Energy Commission funds Research Roadmap Research Roadmap for Integrating High-Penetrations of Renewable and Distributed Energy Resources Recipient The recipient of an award under this solicitation RDD&D Research, Development, Demonstration and Deployment RFP Request for Proposal Proposal Formal written response to this document from Bidder State State of California This RFP contains proposal requirements and instructions for a firm quotation to be submitted by interested Bidders, the format in the technical information is to be submitted, the material to be included, the requirements which must be met to be eligible for consideration, and Bidder responsibilities. Bidders are responsible for carefully reading the entire RFP, asking appropriate questions in a timely manner, ensuring that all RFP requirements are met, submitting all required responses in a complete manner by the required date and time, and carefully rereading the RFP before submitting a proposal. In particular, please carefully read the Screening/Scoring Criteria and Grounds for Rejection in Part IV, and the terms and conditions located at: .
Submit the final Outline of the Technical Assessment, incorporating the CAM’s comments. Submit the draft Technical Assessment of Distributed Energy Resources Technologies and Strategies for review and comment. The CAM will provide written comments to the Contractor. The Contractor shall review the comments and discuss any concerns regarding the recommended changes with the CAM. Submit the Technical Assessment of Distributed Energy Resources Technologies and Strategies, incorporating the CAM’s comments. Deliverables: Literature Review (Draft and Final). List of Experts to Interview (Draft and Final). Interview Questions (Draft and Final). Outline of the Technical Assessment (Draft and Final). Technical Assessment of Distributed Energy Resources Technologies and Strategies (Draft and Final). Task 3 Finalize Methodology for Developing the Research Roadmap The goal of this task is to finalize the methodology submitted in Recipient’s proposal for developing the Research Roadmap for Integrating High-Penetrations of Renewable and Distributed Energy Resources (Research Roadmap). The Contractor shall finalize the methodology based on comments from Energy Commission staff on the draft methodology submitted in Recipient’s proposal and the Technical Assessment to be prepared in Task 2. The methodology should describe at a minimum: Proposed topics to be covered in the Research Roadmap. The Contractor’s proposed approach to: Incorporate information from the Technical Assessment to be prepared in Task 2 into the Research Roadmap. Coordinate and collaborate with Energy Commission including periodic check-in points with the CAM at key milestones and decision-points in the development of the Research Roadmap. Solicit input from experts and stakeholders on RDD&D gaps and needs for key topics in the Research Roadmap. Identify and prioritize the most important RDD&D gaps. Identify and recruit experts and stakeholders to participate in topic specific workshops. Coordinate with Energy Commission staff to identify and select venue(s) for topic specific workshops (including plans for recording and creating detailed workshop transcripts). Create all necessary presentation materials and hand-outs for workshop attendees. Coordinate with Energy Commission staff on handling logistics for scheduling, setting up and facilitating workshop(s) to solicit input from experts and
The goal of this task is to finalize the Research Roadmap in accordance with the Methodology finalized in Task 3. The Research Roadmap shall be written in a format that is beneficial for both technical experts and a more general audience, including visual aids to outline priority research areas. The Research Roadmap shall include an executive summary that summarizes findings. The Research Roadmap shall also include a discussion of how estimates regarding customer adoption and technology development were concluded. The Contractor shall: Submit the final Research Roadmap. Submit Bibliography of all relevant sources and materials used in preparation of the Research Roadmap. Prepare and submit Analytical Data used to prepare the estimates included in the Research Roadmap. Coordinate with CAM on handling logistics for scheduling, setting up and facilitating workshop(s) to solicit input on Research Roadmap. Conduct, with approval from CAM, a public workshop to solicit stakeholder comments on the Research Roadmap and compile Public Workshop Meeting Minutes. Deliverables: Final Research Roadmap. Bibliography. Analytical Data. Public Workshop Meeting Minutes. Schedule of Deliverables and Due Dates Task Deliverable Due Date 1 Agreement Management 1.1 Updated schedule of deliverables (if applicable). A list of Funds (if applicable). 1 week following the Kick-off meeting. At the Kick-off meeting. 1.2 Quarterly Invoices Quarterly with Progress Reports 1.3 Quarterly Progress Reports Quarterly with Invoices 1.4 Written notification to CAM of subcontractor change. The subcontractor conflict of interest policy. If applicable 1.5 Responses to written requests on project status. Meeting notes for each formal meeting. As requested by CAM 1.6 List of Potential TAC Members List of TAC Members Documentation of TAC Member Commitment At the Kick-off meeting. 2 weeks following the Kick-off meeting. 4 weeks following the Kick-off meeting. 1.7 TAC Meeting Schedule (draft and final) TAC Meeting Agendas (draft and final) TAC Meeting Back-up Materials TBD