Communication Requirements Analysis Worksheet Project Name: Prepared by: Date: General Area of Communication Need Information Needed, and for Whom? Optimum Information Format(s) How is this communication essential to success of project? Decision to implement Yes/No Project Organisation Relationships Stakeholder Responsibility Relationships Sponsor Relationships Senior Executive Relationships Disciplines, Departments, Specialties, etc. Logistics of Project Staffing by Location External: Media External: Community External: Government, Regulatory Agencies
Product Description and Deliverables: Identify what product is to be delivered at the end of the project, and at any interim delivery points. Describe the product sufficiently to enable the project team to create it, and for agreement to be reached at product delivery time that the product has been correctly produced Project Management: Briefly indicate general approach and any relevant PMI or standards to be used Assumptions, Constraints, Risks: Briefly identify salient assumptions, constraints, and known risks, if any, which can be anticipated to have a major impact on the process and/or outcome of the project and which require decisions or actions by the project sponsor or team Resources: Indicate required and/or available resources to be used on the project. As appropriate, indicate financial, personnel, and material resources (such as facilities, equipment, supplies, and services) Approach: Indicate the way in which the project will produce the product Communication and Reporting: Identify communication required between the project sponsor and the project team Acceptance: Indicate the method and criteria for the project sponsor to accept the specified project deliverables as complete and adequate Change Management: Indicate the procedures to be used for making and documenting changes to the charter Identify and explain any other matters that are important for the initiation and conduct of the project. Focus on charter issues of importance between the project sponsor and the project manager. This section is not for describing the project plan Approval (optional) Project Manager: Sponsor: Project Closure Checklist Project Name:
Schedule Insignificant Schedule Slippage Schedule Slippage <5% Overall Project Slippage 5–10% Overall Project Slippage 10–20% Overall Project Schedule Slips >20% Scope Scope Decrease Barely Noticeable Areas of Scope Are Affected Major Areas of Scope Are Affected Scope Reduction Unacceptable to the Client Project End Item Is Effectively Useless Quality Quality Degradation Barely Noticeable Only Very Demanding Applications Are Affected Quality Reduction Requires Client Approval Quality Reduction Unacceptable to the Client Project End Item Is Effectively Unusable The impacts on project objectives can be assessed on a from Very Low to Very High or on a numerical scale. The numerical (cardinal) scale shown here is non-linear, indicating that the organization wishes specifically to avoid risks with high and very-high impact. Risk Brainstorming Session Worksheet Project Name: Prepared by: Date: Session Facilitator: Title/Position: Participating Group: Location: Identified Risk Probability of Occurrence Potential Impact Proposed Actions Identified by Whom?