Time frame Endorsement process Further guidance Early Education (EYE) provider raises the child with the Area Inclusion Coordinator (InCo). EYE provider and parent/carer complete the application form, providing supporting evidence (reports, observation etc) - send to the SfYC local office. Whenever possible a meeting is held with the provider, the InCo and the child’s parents/carers. In most the InCo will have already been working with the setting and the child. Where this is not the case, they will make a minimum of one visit to the setting and observe the child. 2 working days Application form received by SfYC local office admin team and added to Capita/Hantsfile and passed to relevant Area InCo. 10 working days Area InCo reviews evidence provided, speaks to relevant professionals and completes the endorsement form. may be a delay in the timeframe if insufficient evidence is sent with the application form. The Area InCo discusses with other supporting officers that are involved where appropriate. 5 working days Inclusion Team Leader (ITL) reviews the application and endorsement and, if in support, adds their summary for the Moderation Panel on the endorsement form. If the ITL does not approve the application, it is returned to the InCo with request for information or the reason for the application being declined 2 working days Completed endorsement form scanned into Hantsfile and link sent to SEN Inclusion Funding Panel co-ordinator. SfYC team to be aware of upcoming SEN Inclusion Panel dates and wherever possible ensure the process in completed in time for the next meeting to avoid delays in funding commencement. Next SEN Inclusion Fund Moderation Panel SEN Inclusion Funding reviews the application and evidence and approve or decline the funding. SEN Inclusion Panel meetings to be held a minimum of twice each funding period.
5 working days Panel co-ordinator to complete the Sen Inclusion Funding Panel decision form with rationale for decision and review date agreed by the Panel. For all approved applications the co-ordinator calculates the pro rata funding for the current funding period and adds the start and review dates to Capita. The standard review time is 6 months from approval – the exact panel date will be agreed at the time of approval. Payments are made in arrears once Headcount tasks have been completed. 2 working days Letter sent to provider with decision of the panel and saved in Hantsfile. Panel decision form completed and saved into Hantsfile. The InCo will respond to any parent or setting enquiries. The setting puts support in place and does not wait for the payment to put support in place. 20 working days from date of Panel (unless awaiting authorisation of headcount task) 5 working days following payment co-ordinator runs funding report after headcount task authorised and verifies entries against spreadsheet. Matched payments sent to finance for BACS payment. Payment details added to Capita. A funding report detailing the children and paid sent to the providers through the Provider Portal. The funding will start the Monday after approval by the Moderation Panel. No SEN Inclusion Fund payments will be made until after Headcount has been completed – so the initial payment each term is anticipated to be just before half term. If an EYE claim has not been made at Headcount, no SEN Inclusion Fund payment will be made until the hours have been added by the provider at an adjustment task.