Type of records Applicable standard / regulation Examples Retention period (years) Management review results EN 9100, § 9.3.3 AQAP 2110, § 5.6.1 AER-Q-2110, § 5.6.1 ISO 14001 Minutes of meeting, quality improvements plans, quality policy, evaluations 3a Personnel records EN 9100, § 7.2 AQAP 2110, § 6.2.2 AER-Q-2110, § 6.2.2 AMC 1 145.A.30(e) ISO 14001 Recruitment records, validation of qualifications, training records, contract of employment history, job description, people review records 6 year after termination of employment unless differently specified by geographical requirements Inspector’s stamp records Period person ceased employment or the authorisation was withdrawn + 6 Part 147.A.110, CASR Part 147.A.110, STD 566.10 (2)(l), 14 CFR Part 142 Subpart E, CCAR-147.16, AER(EP).P-2147 §2.3, PartORA.GEN.210(d) Instructors training records 2 after the instructors leave their posts Infrastructure maintenance records EN 9100, § 7.1.3 Report of ordinary and extraordinary maintenance Until the next equivalent report is issued User requests 5 Records generated during the product realization, documents supporting the conformity of EN 9100, § 8.1 EN 9100 § 8.5.1.2 EN 9100 § 8.5.1.3 AQAP 2110, § 7.1 Traceable parts: manufacturing records (e.g. identification sheet, work order and shop order travellers), engineering change records, as built data sheets, records of LOP + 3
the products, parts and appliances AER-Q-2110, § 7.1 Part 21, § 21.A.165(d) 14 CFR 21.137(k) first article inspection, special processes and equipment records Non traceable parts: manufacturing records (e.g. work order and shop order travellers), engineering change records, status tag, as built data sheets, records of first article inspection, special processes and equipment records 5a Commercial records EN 9100, § 8.2.3 AQAP 2110, § 7.2.2 AER-Q-2110, § 7.2.2 ISO 14001 Contract agreements and amendments; subcontract licenses. Bid approved submissions, quotations, purchase orders, proposals, contracts As per contract + 3 Contract review records 5a Design and development inputs EN 9100, § 8.3.3 AQAP 2110, § 7.3.2 AER-Q-2110, § 7.3.2 Input relating to product requirements LOP + 3 Design and development reviews EN 9100, § 8.3.4 AQAP 2110, § 7.3.4 AER-Q-2110, § 7.3.4 Results of the reviews and any necessary actions, minutes of meeting, reports LOP + 3 Design and development verification EN 9100, § 8.3.4 AQAP 2110, § 7.3.5 AER-Q-2110, § 7.3.5 Results of the verification and any necessary actions, minutes of meeting, reports LOP + 3 Design and development validation EN 9100, § 8.3.4 AQAP 2110, § 7.3.6 AER-Q-2110, § 7.3.6 Results of the validation and any necessary actions, minutes of meeting, reports LOP + 3 Design and development outputs EN 9100, § 8.3.5 Drawings, part lists, specifications; data relating to the material, process, manufacturing, assembly, handling, packaging and preservation of the product or service; technical data and repair LOP + 3
schemes for operating and maintaining the product Control of design and development changes EN 9100, § 8.3.6 EN 9100 § 8.5.6 AQAP 2110, § 7.3.7 AER-Q-2110, § 7.3.7 Documented information on the changes, the results of reviews, the authorization of the changes, the actions taken to prevent adverse impacts LOP + 3 Evaluations of suppliers EN 9100, § 8.4.1 AQAP 2110, § 7.4.1 AER-Q-2110, § 7.4.1 Assessment reports, acceptable subcontractors qualification, performances, quality trends, verification and follow-up, historical data, purchase orders 5a Validation of processes for production and service provision EN 9100, § 8.5.1 AQAP 2110, § 7.5.2 AER-Q-2110, § 7.5.2 Special process validation, revalidation, renewal of validation reports, periodical controls, process validation statement 5b Identification and traceability EN 9100, § 8.5.2 AQAP 2110, § 7.5.3 AER-Q-2110, § 7.5.3 14 CFR 21.137(k) Traceable parts: traceability records, storage records, identification serial or batch numbers registration, records of procurement sources, receiving inspection records LOP + 3 Non traceable parts: records of procurement sources, receiving inspection records 5a Customer/ external providers property EN 9100, § 8.5.3 AQAP 2110, § 7.5.4 AER-Q-2110, § 7.5.4 Records related to lost, damaged, unsuitable customer property, discrepancy reports, re-inspections reports, reports, stock-checks 5a Monitoring and measuring EN 9100, § 7.1.5 AQAP 2110, § 7.6 AER-Q-2110, § 7.6 Part 145 § 145.A.40 AMC 145.A.40(b) Equipment registration/first approval details records, calibration records, periodic recalibration records, calibration/recalibration historical data, tooling periodical inspection records, 5a
ISO 14001 certificate of standards calibration, test and measurement equipment data sheets Internal audit EN 9100, § 9.2 AQAP 2110, § 8.2.2 AER-Q-2110, § 8.2.2 ISO Reports of system audit, product quality audit and service quality audit conducted for internal purposes, filled check list, containment/ corrective actions, preventive actions 5a Monitoring, measurement, analysis, evaluation EN 9100, § 9.1.1 Records of the results 5a Release of products and services EN 9100, § 8.6 EN 9100, § 8.5.1.3 AQAP 2110, § 8.2.4 AER-Q-2110, § 8.2.4 Traceable parts: inspection and test data sheets and records, certification records, records of first article inspection, Certificate of Conformity (CoC) LOP+3 Non traceable parts: inspection and test data sheets and records, certification records, records of first article inspection 5a Non-conformance records EN 9100, § 8.7, 10.2 AQAP 2110, § 8.3 AER-Q-2110, § 8.3 All records such as deviation/production permit, concession waiver, quality survey reports, analysis of non-conformance data and investigation records, re-inspection notice LOP+3 Containment / Corrective actions EN 9100, § 8.7, 10.2 AQAP 2110, § 8.5.2 AER-Q-2110, § 8.5.2 Corrective action reports, investigation data and reports of the cause of the occurrence records of nonconformity, effectiveness of the corrective action taken LOP+3 Preventive actions AQAP 2110, § 8.5.3 AER-Q-2110, § 8.5.3 Preventive action reports, investigation data and reports of the cause of the potential nonconformities, results of action LOP+3
taken, effectiveness of the preventive action taken Safety records ORA.GEN.160 ORA.GEN.200 Mandatory occurrence reports, Flight occurrence reports, Occurrence & Hazard Identification Reports, Event Risk Classification Reports, Safety Issue Risk Assessment records, Safety Audit Reports LOP+5 Maintenance records and any associated maintenance data AMC 145.A.42(c)(9) Part 145, § 145.A.55 AMC 145.A.55(c) GM 145.A.55(a) Repair design (technical/records), technical publications, maintenance records, repair parts list, service bulletins, release notes repair/maintenance (e.g. EASA Form 1), release to service certificate 3 years from the date to which the work was released Strip reports, non-conformance investigations reports (e.g. customer difficulty reports), nonconformance investigation reports return to supplier notes, special process records, inspection records, build records, assembly/overhead and in service reports 5a Documents supporting the continued airworthiness of the product Certification compliance documentation Design data Part 21 § 21.A.55 Part 21 § 21.A.105 Requirements specification (e.g. technical specification, customer specification), design schemes, design calculations, engineering drawings, material specifications, process specifications, design standards, repair schemes, concessions with limitations, product qualification/certification test results, inspection records of critical parts during qualification/certification test, When product type certificate has been completely and permanently withdrawn or as agreed with the relevant authority + 3
modification/change records, authorised signatures list, type certificate, type design, airworthiness notices (e.g. Ads), compliance record, agreed certification basis, certification plan and means of compliance, certification statements Documents supporting the conformity and continuing airworthiness of the products, parts and appliances Part 21 § 21.A.165(d) Part 21 § 21.A.165(h) GM 21.A.165(d)(h) Authorized Release Certificate (EASA Form 1 or equivalent), statement of conformity (EASA Form 52 or equivalent) LOP + 3 Data used to justify conformity of the products, parts or appliances Issue date of the related Statement of Conformity or Authorised Release Certificate + 3 14 CFR 21.137(k) Authorized Release Certificate (8130-3), statement of conformity LOP + 3 Data used to justify conformity of the products, parts or appliances Issue date of the related Statement of Conformity or Authorised Release Certificate + 5 Data used to justify conformity of the products, or appliances classified critical Issue date of the related Statement of Conformity or Authorised Release Certificate + 10 Records of certifying staff Part 21 § AMC 21.A.145(d)(2) Records of certifying staff including details of the scope of their authorisation Period until person ceased employment or the authorisation was withdrawn + 2 Records of certifying staff and support staff Part 145 § 145.A.35(j) AMC 145.A.35(j) Records of certifying including details of the scope of their authorisation Period until person ceased employment or the authorisation was withdrawn + 3