staff interviews and documents identified that the district’s process for documenting the student’s decision to share or delegate his or her rights upon reaching the age of majority do not always ensure that school personnel are present to witness the decision. Please review and revise the district’s procedures for documenting the student’s educational decision when the student wishes to delegate or making to ensure that school personnel are present. Please provide training to all high school IEP Team chairpersons regarding the revised notification of the age of majority procedures, as well as, the procedures for documenting the student’s decision to delegate or share educational decision making. Please develop an internal monitoring system to ensure the oversight of the Age of Majority procedures. Please be sure to identify the personnel responsible for supervisory oversight and periodic review. Following the implementation of the corrective actions taken by the district, select a sample of student records to review for the appropriate Age of Majority procedures. training materials and attendance sheet (with name and role of staff). Please provide a description of the internal monitoring system developed including personnel responsible (by name and title) for supervisory oversight. This progress report is due September 28, 2012. Please submit the results of the review of student records for both
Please review the student records of students who are 17 years old to ensure the notification was sent to the student and parent. Please review student records for students who turned 18 and chose to delegate or share their decision making to ensure school personnel witnessed the student’s decision and documented that decision within the student record. *Please note that when conducting internal monitoring the district must maintain the following documentation and make it available to the Department upon request: a) List of student names and grade level for the record review; b) Date of the review; c) Name of person(s) who conducted the review, their roles(s), and their signature(s) samples. Indicate the number of student records reviewed, the number of student records in compliance, for all records not in compliance with this criterion, determine the root cause(s) of the noncompliance and provide the school’s plan to remedy the Please submit these results by December 14, 2012. SE 8 IEP Team Composition PI Student Record Review A review of student records indicated that the district does not always conduct IEP Team Please review the requirements for IEP Team composition, particularly the importance of the participation of Please submit evidence, such as an agenda, compliance.
Please submit these results by December 14, 2012. SE 18A IEP development and content Student Record Review Document Review Staff Interviews A review of documents and staff interviews verified that the district implemented training and developed procedures regarding the IEP Team’s obligation to document when the student’s disability affects social skills development or makes the student susceptible to bullying, harassment, or teasing. Additionally, student records verified that for students on the autism spectrum, the district has developed consistent procedures to document the IEP Team’s consideration of the specific skills and proficiencies needed to avoid and respond to bullying, harassment or teasing. SE 25 Parental A review of documents verified
28, 2012. Please submit a narrative description of the results of the internal monitoring conducted. Please include the numbers of records reviewed and the number of records found in compliance. If any records were found with continued noncompliance issues, please provide the district’s analysis of the cause of the continued noncompliance and the specific actions taken to address the noncompliance. Please submit these results by December 14, 2012. SE 4 Reports of Assessment Results PI Student Record Review The review of student records indicated that special education liaisons conducting achievement Please conduct training for special education liaisons who conduct achievement testing and IEP Team chairpersons on requirements for Please submit evidence of training including the agenda, signed
Review and Revision of IEPs Student Record Review A review of student records indicated that the IEP Team routinely convenes on or before the annual anniversary date of the student’s IEP to review, revise, or develop an IEP or refer the student for a reevaluation, as appropriate. SE 18B Determination of Placement; Provision of IEP to parent PI Document Review Student Record Review Interview A review of documents and student records found multiple instances of student placements reflecting a day school program when in fact the students were placed in a substantially separate program (City Academy program) within a regular education alternative school. The School serves middle school and high school students. The district must review the IEP Placement page for all students with disabilities enrolled in the substantially separate program at the Fecteau-Leary School to determine if the placement page is consistent with a substantially separate program. If any placement pages have day school designations or other incompatible designations, please reconvene the IEP Team and revise the IEP and placement accordingly and seek parent/guardian consent to the IEP and placement. The district must provide the list of students who were identified as requiring a day school program. The district will submit evidence of the reconvened IEP Team meeting (the IEP Team meeting notice and attendance sheet), and the notice of the
Primary Language of the Home. written translations, a review of student records indicated that when the primary language of the parent is other than English, the district does not always provide written communication in both English and the primary language of the parent. receive written IEP materials and notices in their primary language. Please track in the district’s data management system whether parents require written communications in a language other than English. It should be noted that one method of collecting this information could be through the review of the district’s Home Language Survey. Please provide the IEP Team chairpersons with training on the procedures to secure translations. Please select a sample of 15 student records for Team meetings conducted after all of corrective actions have been implemented for evidence of required translated documents. Please ensure that the records selected are representative of the elementary, middle, and high school levels. Please review the records to verify that families who require written communication in their primary language received translated materials. provided to the families identified in the Student Record Issues Worksheet in their primary language of communication. Please provide a description of the district’s procedures for obtaining translations and copies of district tracking logs for the provision of translated materials. Please be sure to identify the personnel responsible (by name and title) for tracking the provision of written translations. This progress report is due September 28, 2012. Please submit a narrative description of the results of the
internal monitoring. Indicate the number of student records reviewed, the number of records in compliance, if non-compliance is identified, please indicate the cause of noncompliance and the district’s corrective actions to achieve compliance. This progress report is due December 14, 2012. SE 32 Special Education Parent Advisory Council Document Review Interviews Parent Advisory Council Member Interview Interviews and documentation indicated that the school officials and the parent advisory council meet to discuss matters regarding the services of students with disabilities. SE 34 Continuum of Alternative Program and Services Document Review Staff Interviews A review of documents indicated that the district increased the resources needed to support students in either full or partial inclusion, therefore
reducing the reliance on substantially separate programs. For additional information, please see SE 20. SE 40 Instructional Grouping Document Review Staff Interviews Staff interviews and a review of district documentation revealed multiple instances of noncompliance with instructional grouping requirements in resource room (partial inclusion) settings at Lynn English High School. Please conduct an analysis of the root of the noncompliance at Lynn English High School for students assigned to resource room classes. Upon completion of the analysis, please indicate the corrective actions taken to achieve and sustain compliance. The district must institute an internal oversight system of periodic review, to ensure that special education instructional groupings meet the regulatory requirements. Please identify the persons(s) responsible by name and role for providing supervisory oversight of the district’s monitoring. The district must ensure that instructional groupings meet regulatory requirements for the 2012-2013 school year. Please submit a detailed narrative description of what the district determined was the root cause(s) of noncompliance, the district’s corrective actions and the timelines for implementation. Submit a description of the internal oversight and tracking system. Please identify the person(s) responsible by name and title. Please submit the instructional groupings of resource room classes at Lynn English High school for the 2012-2013
participate in recruitment activities and receive the same information regarding admissions to Lynn Vocational Technical High School. SE 54 Professional Development Document Review Interviews A review of documents and staff interviews verified that the district provided professional development activities that included training on state and federal regulatory requirements; district policies and procedures; and accommodating the diverse learning styles of students. SE 55 Facilities Observation The Department conducted onsite verification visits on February 13, 2012 to the facilities found to have noncompliance issues in the district’s 2008 Coordinated Program Review. The Department identified the following as a concern while verifying the Please develop a proposal for relocation of the space used for the school adjustment counselor that will be implemented for the 2012-2013 school year. The district must ensure that the space provided to the school adjustment counselor is located in an appropriate space to ensure the confidentiality of the students receiving services. Please submit a written proposal for the relocation of the space used for the school adjustment counselor. This progress report is due June 30, 2102 The Department will conduct an onsite visit to Lynn Woods Elementary