delegate the educational decision-making. include supervisory oversight and periodic reviews of students who elect to share or delegate their educational The district must conduct a review of student records after all other corrective actions have been implemented. Develop a report of the results of the internal review of student records for those students who reached the age of majority from November 2012 through January 2013 for evidence of compliance with documenting the decisions of those students who elected to share or delegate the educational Please note when conducting internal monitoring that school must maintain the following documentation and make it available to the Department upon request: a) List of the student names and grade level for the records reviewed; b) Date of the review; c) Name of person(s) who conducted the review, for the oversight by name and the date of the system's implementation and the frequency of the district's monitoring. Submit all of the by November 5, 2012. Submit a report of the results of the internal review of student records. Include the following: Number of records reviewed; Number of records in compliance; For all records not in compliance with this criterion, provide the results of a root cause analysis of the non-compliance; and Specific corrective actions taken by the district to remedy any non-compliance. Submit the report by February 25, 2013.
their role(s), and signature(s). SE 8 IEP Team composition and attendance Student Record Review Staff Interviews The review of student records and interviews indicated that members of the IEP Team attended IEP Team meetings or the district and the parent agreed, in writing, that the attendance of the Team member was not necessary because the member´s area of the curriculum or related services was not being modified or discussed or the district and the parent agreed to excuse a required IEP Team member´s participation. When a required IEP Team member was excused, the individual provided written input into the development of the IEP to the parent and the IEP team prior to the meeting. SE 18A IEP development and content PI Student Record Review Staff Interviews Document Review The review of student records, district documentation and staff interviews indicated that for students identified with a disability on the autism spectrum as well as students whose disability affects social skills development, there was not always documented evidence that the IEP Team The district must identify the root cause of the noncompliance, i.e. why the district’s procedures to avoid and respond to bullying, harassment, or teasing were not followed. Based on the results of the analysis, provide the district’s determination of the root cause(s) of the Submit a detailed narrative description of what the district determined was the root cause of noncompliance with this criterion, a description of the corrective actions taken by the district and the associated timelines.
all grade levels to determine whether the district provided parents with written notice in a timely manner once a parent revokes consent of their child’s IEP. Please note when conducting internal monitoring that school must maintain the following documentation and make it available to the Department upon request: a) List of the student names and grade level for the records reviewed; b) Date of the review; c) Name of person(s) who conducted the review, their role(s), and signature(s). Number of records in compliance; For all records not in compliance with this criterion, provide the results of a root cause analysis of the non-compliance; and Specific corrective actions taken by the district to remedy any non-compliance. Submit the report by February 25, 2013. Additional Special Education Criteria Monitored in this Mid-cycle Review Current special education criteria available by scrolling down to the special education instrument at Criterion Criterion Implemented Criterion Partially Implemented (PI) or Not Implemented (NI) Method(s) of Investigation Basis of Determination about Criterion If Partially Implemented or Not Implemented: (a) Required Corrective Action and Timelines for Implementation (b) Progress Report Due Date(s) and Required Elements
SE 4 Report of Assessment Results PI Student Record Review Staff Interviews The review of student records and interviews indicated that each person conducting an assessment did not always summarize in writing the procedures employed, the results, and the diagnostic impression, and did not always define in detail and in educationally relevant and common terms, the student's needs, offering explicit means of meeting them. The district must provide training to members responsible for completing evaluations and writing assessment summaries on the content requirements. The district must develop a monitoring system which should include supervisory oversight and periodic reviews of evaluation reports to ensure evaluators develop complete summaries. The district must conduct an internal review of student records from initial evaluations or re-evaluations that occurred after all other corrective actions have been implemented. Review the assessment reports to ensure school personnel provided summaries with all the required elements. Please note when conducting internal monitoring that school must maintain the following documentation and make it available to the Department upon request: a) Please submit evidence of staff training, including the agenda and signed attendance sheets (include the name and role of staff), provided to evaluators involved in writing assessment summaries. Submit a detailed narrative description of the oversight system including the identity of the person(s) responsible for the oversight by name and title; the date of the system's implementation and the frequency of the district's monitoring. Submit all of the above by November 5, 2012. Submit a report of the results of the internal review of student records. Include the following: Number of records reviewed;
List of the student names and grade level for the records reviewed; b) Date of the review; c) Name of person(s) who conducted the review, their role(s), and signature(s). Number of records in compliance; For all records not in compliance with this criterion, provide the results of a root cause analysis of the non-compliance; and Specific corrective actions by the district to remedy any non-compliance. Submit the report by February 25, 2013. SE 12 Frequency of PI Student Record Review Staff Interviews A review of student records and interviews indicated that a was not always conducted every three years and there was no documented evidence that the parent and district agreed that it was unnecessary to conduct the The district must identify the root cause of the noncompliance related to the three year timeline. Upon completion of the analysis, provide the district’s determination of the root cause(s) of noncompliance, the steps taken to correct the noncompliance and a timeline for the implementation of the corrective actions. Conduct an internal review of student records across levels for re-evaluations conducted between November Submit a detailed narrative description of what the district determined was the root cause of noncompliance with this criterion, a description the district’s corrective actions and the associated timelines. Submit all of the above by November 5, 2012. Submit a report of the results of the internal review of student records. Include the evaluation
2012- January 2013 for evidence of the completion of the re-evaluation or documentation of the parent and district’s agreement that a was unnecessary. Please note when conducting internal monitoring that school must maintain the following documentation and make it available to the Department upon request: a) List of the student names and grade level for the records reviewed; b) Date of the review; c) Name of person(s) who conducted the review, their role(s), and signature(s). following: Number of records reviewed; Number of records in compliance; For all records not in compliance with this criterion, provide the results of a root cause analysis of the non-compliance; and Specific corrective actions taken by the district to remedy any non-compliance. Submit the report by February 25, 2013. SE 14 Review and Revision of IEPs PI Student Record Review Interviews A review of student records and interviews indicated that annual reviews were not always held on or before their anniversary dates. The district must identify the root cause of the noncompliance related to the timely completion of annual review and revision of the IEP. Upon completion of the analysis, provide the district’s determination of the root cause(s), the district’s proposed corrective actions and a timeline for the implementation of the district’s corrective action activities. Submit a detailed narrative description of what the district determined was the root cause of noncompliance with this criterion, a description of its corrective actions and the associated timelines. Submit all of the above by November 5, 2012.
Conduct an internal review of student records across grade levels of annual reviews that occurred after the completion of all corrective actions for evidence that timelines are being met. Please note when conducting internal monitoring that school must maintain the following documentation and make it available to the Department upon request: a) List of the student names and grade level for the records reviewed; b) Date of the review; c) Name of person(s) who conducted the review, their role(s), and signature(s). Please submit a report of the results of the internal review of student records. Include the following: Number of records reviewed; Number of records in compliance; For all records not in compliance with this criterion, provide the results of a root analysis of the and Specific corrective actions taken by the district to remedy any non-compliance. Submit the report by February 25, 2013. SE 18B of placement; provision of IEP to parent PI Student Record Review Interviews The review of student records and interviews indicated that the district did not always provide the parent with the proposed IEP immediately following its development. Furthermore, student records also indicated that there was no documented evidence of draft IEPs/summary of meetings in most students’ The district must identity the root of the noncompliance related to providing parents with an IEP immediately following its development. Upon completion of the analysis, develop the district’s corrective action and a timeline for the implementation of those corrections. The district should Submit a detailed narrative description of what the district determined was the root of noncompliance with this criterion and a description of the district’s corrective actions and associated timelines.
Review with the parents in the primary language of the home if such primary language is other than English. The district must develop a system which should include supervisory oversight and periodic reviews to ensure sustained compliance with the process for providing translations. The district must examine its procedures for providing oral and written translations for all IEP related documents to those staff responsible for requesting such translations at all levels. The district should identify any gaps or deficiencies in its procedures and provide its corrective actions to the Department. The district should re-train the staff responsible on these requirements (the training should include building principals). After the completion of the district’s corrective actions, conduct an internal review of student records to determine that the district always provides communications with the parents in the primary language of the home if such primary most recent documents in their primary language including the IEP and the notice to parents (N1). Identify the district’s revisions to its policies or procedures or any other corrective actions taken to achieve compliance. Please provide evidence that staff was informed (i.e. training agenda and attendance, including name and role of staff) of the district’s procedures for the provision of oral and written translations for those parents that required translations. Submit a detailed narrative description of the oversight system including the identity of the person(s) responsible for the oversight by name and title; the date of the system's implementation and the frequency of the district's monitoring.
participates in the planning, development, and of the school district's special education programs. SE 34 Continuum of Alternative Services Staff Interviews Document Review interviews and district documentation indicated that there is no longer a gap in the continuum of special education services, particularly at the middle and high school levels, in the areas of vocational education opportunities and services for students with social or emotional disabilities.