BACKGROUND The Southeast Michigan Community Alliance (SEMCA) is a Michigan Works! Agency (MWA) whose service area encompasses all of Monroe County and Wayne County, excluding the City of Detroit. SEMCA procures employment, education, and training services from public and private organizations throughout the region. SEMCA administers programs delivered by SEMCA contractors who provide services for all residents of our designated service area including welfare recipients, economically disadvantaged, unemployed and underemployed persons and youth. Please be aware that it is possible with the level of uncertainty regarding funding that SEMCA may have to realign services in order to more effectively and efficiently serve customers in this region. SOLICITATION has issued this RFP to secure contractors to coordinate and administer the PATH and FAE&T Programs to the eligible population as referred by the Department of Human Services (DHHS) for program year 2017-18. SEMCA is seeking a system of PATH contractors, one of which will be selected to provide FAE&T program services, that provide the most convenient, efficient, productive, uniform (franchise model), and cost effective service for our customers. B. SEMCA will select one PATH Contractor to provide FAE&T program services in Wayne County and one in Monroe County. Bidders may choose to submit a proposal for PATH only services or for PATH and FAE&T program services. Bidding on the FAE&T program is optional. Your PATH proposal will not be impacted positively or negatively, in any way, by your decision to bid or not bid on the FAE&T Program. C. A bidders’ conference will be held on Tuesday, July 18, 2017 at 10:00 a.m., in the SEMCA offices at 25363 Eureka Road, Taylor, Michigan 48180. The bidders’ conference will provide the opportunity for all perspective bidders to address questions related to the RFP. Attendance is optional. Inquiries following the conference will only be accepted in writing via email to (reference “PATH RFP” in the Subject Line); and if deemed to be of general usefulness to all potential bidders will be responded to on the SEMCA website within 48 hours. Questions will be accepted through Monday, July 17, 2017 at 12:00 Noon. D. Technical assistance will not be provided during the bid process. E. This RFP does not commit SEMCA to pay any cost incurred in the preparation of the bidder’s proposal.
The State definition has the following requirements tied to this measure: A participant with an activity code of unsubsidized job entry. The job should: (1) last 180 days or more, (2) pay at or above minimum wage, (3) last for at least the minimum number of hours required to meet participation requirements, and (4) fall within the period covered by the report. Percentage of active customers engaged in Work Experience or Community Service: This measure is calculated by identifying the number of customers who are engaged in Work Experience or Community Service activities. FIP Case Closure: This measure is calculated using the provider query reports Welfare Reform Active Count by Date Range and Welfare Reform Case Closure Due to Income. Program year to date total will be used as a benchmark. Percentage of customers participating in training activities. The measurement includes any training with an approved Michigan Training Connect (MiTC) provider. It will also include partnerships including but not limited to Health Profession Opportunity (HPOG), Work Based Training funds and On The Job Training. PROPOSED PERFORMANCE OUTCOMES (HISTORY) FOR ALL PATH PROGRAMS Provide the following information for the two program years noted below. Program Year Ending September 30, 2016 Work Participation Rate Attended Orientation Data Timeliness Triage Data Entry Timeliness Participant Assessment Entered Employment Rate Percentage of active customers engaged in Work Experience or Community Service FIP Case Closure Percentage of Customers Participating in Training Activities Program Year Ending September 30, 2015 Work Participation Rate Attended Orientation Data Entry Timeliness Triage Data Entry Timeliness Participant Assessment Entered Employment Rate Percentage of active customers engaged in Work Experience or Community Service FIP Case Closure Percentage of Customers Participating in Training Activities CONTRACTOR EXPERIENCE – PROGRAM SPECIFIC EXPERIENCE
CONTRACTOR EXPERIENCE – PROFESSIONAL DEVELOPMENT Provide information regarding trainings/professional development you have provided for your staff or your staff has attended in order to keep current on the latest best practices related to PATH. (Response should not exceed the following space.) NEW BIDDER INFORMATION – ADMINISTRATIVE/MANAGEMENT CAPACITY A new bidder is anyone who has not provided Workforce Development services for any Michigan Works! Agency (MWA) in the past five (3) years. Describe your experiences with programs governed by federal regulations. At a minimum, list your agency’s time frame and direct involvement in program operations, compliance, and monitoring through federally specified directives. Identify and describe any similar programs and/or services to a similar population. Specify outcomes of the program(s) delineated as well as any audit and/or monitoring findings made known. List a minimum of three (3) references who can verify your federally regulated program administration and operations. (Response should not exceed the following space.) NEW BIDDER INFORMATION – ADMINISTRATIVE/MANAGEMENT CAPACITY CONTRACT OUTCOME ATTAINMENT AND REPORTING Describe your agency’s recent history (past years) of meeting outcome goals with state and/or federally funded programs. (Response should not exceed the following space.) NOTICE TO BIDDERS: BIDDING ON THE FAE&T PROGRAM IS OPTIONAL. YOUR PATH PROPOSAL WILL NOT BE IMPACTED POSITIVELY OR NEGATIVELY, IN ANY WAY, BY YOUR DECISION TO BID OR NOT BID ON THE FAE&T PROGRAM STATEMENT OF WORK FOOD ASSISTANCE EMPLOYMENT AND TRAINING (FAE&T) Program Objective The objective of the FAE&T Program is to establish a connection to the labor market for Able Bodied Adults without Dependents (ABAWD). This is to be accomplished through employment and training and support services as described in TIA PI 12-17 Change 1 including subsequent Changes, and the SEMCA FAE&T Plan, which is available at SEMCA’s website. Eligibility The DHHS is responsible for determining who is eligible to be served under the program and for making referrals to the program. The FAE&T Program is responsible for assessing the employment and educational needs of ABAWD who volunteer to participate in the FAE&T Program. FAE&T funds may only be used to provide employment and training and support services to individuals who are referred. FAE&T funds cannot be used for Food Assistance Program recruitment and outreach activities.