Communications System Current Provider Services Provided Emergency Services Alternate Providers or 3. Human Resources (Protection of Government Resources) The organization should list existing procedures that are in place to protect an organization’s resources, with an emphasis on personnel. This section should specify the resources and personnel to be transferred to the alternate site and the methods for safely transporting them to the site. It should also describe the various documents and checklists available to employees to encourage and facilitate individual and family preparedness. 4. Vendors & Other Agency Functions Identify how the department will continue to receive needed support from external vendors or supporting agencies at the alternate site. 7-7: Vendors & Other Agency Functions () Name of Vendor or Supporting Agency Description of Product or Service Which Activity or Task Does this Vendor or Supporting Agency Support? RTO Can this Vendor or Agency Satisfy RTO? Alternate Providers or Modes D. CONCEPT OF OPERATIONS – Phase IV: Reconstitution The Continuity IV section should explain the procedures for returning to normal operations – a time phased approach may be most appropriate. This section should include procedures for returning to the primary facility, if available, or procedures for
CONSIDERATIONS FOR CONTINUITY PLANS AND PROCEDURES Organizational Considerations # Consideration Explanation 1. Develop and document a continuity plan and its supporting procedures. The plan and procedures should provide for the continued performance of essential functions under all circumstances and provide for integration with other Government and nongovernment organizations, as appropriate. 2. The Organization Head should approve and sign the continuity plan, to include significant updates or addendums. Such as the Secretary, Director, Administrator, or a designee. 3. Annually review the continuity plan and update, if changes occur. Document the date of the review and the names of personnel conducting the review. 4. Incorporate continuity requirements into daily operations. Ensures seamless and immediate continuation of essential function capabilities. 5. Annually, all non-HQ organization entities, including subcomponent, regional and field offices, should submit the following documentation to its organization HQ, to provide visibility on continuity efforts at all levels of the organization: Certification by the Organization Head or a designee that the component/office maintains a continuity plan and the date of plan signature. Certification by the Organization Head or a designee that the component/office participates in an annual exercise. Organizations may use regional or overarching continuity/devolution plans that integrate the continuity capabilities of multiple subordinate organizations. The exercise should incorporate the deliberate and preplanned movement of continuity personnel to an alternate site and the date of last exercise. 6. Maintain a record of the date of continuity plan updates and last continuity exercise after action report for the HQ and all components. Part of the annual continuity program and Multi-Year TT&E strategy. Identifies an organizations level of readiness and gaps/ improvements that need to be addressed.
continued, endurable operations. Physical dispersion should allow for easy transfer of function responsibility in the event of a problem in one location.] where the info can be found] Immediate capability exists to operate under potential threat conditions including HazMat/WMD threats. Comments: Sufficient and equipment to sustain the relocating organization are identified and included in relocation planning. Comments: EMAP 4.6.5 (8) Pre-positioned resources are identified and where possible contingency contracts are established or prepared with appropriate resource providers. Comments: Plan includes provisions for establishing interoperable communications with all identified essential internal and external organizations, critical customers and the public. Comments: Alternate facilities provide for logistical support, services and infrastructure systems (e.g., water, electrical power, heating and air conditioning.) Comments: EMAP 4.6.5 (8) Plan contains provisions to sustain operations for a period of up to 30 days. Comments: Plan addresses considerations for the health and safety of relocated employees. Comments: Plan addresses alternate facility operating capabilities, physical security and access controls. Comments: EMAP 4.6.5 (8) Continuity Communications/IT Systems Recovery [Capability Description: The success of continuity programs is dependent on the availability to provide intra- and interagency connectivity. An agency’s ability to execute its essential functions at its HQ and at its alternate or other continuity facilities depends upon the availability of effective communications systems. If this section is already addressed in the organization’s Technology Recovery Plan (formerly known as Disaster Recovery Plan), indicate this in the column on the right.] Yes – Element is Addressed in Plan [Reference page number and name of plan the info can be found] No – Element Not Completely Addressed in Plan Corrective Actions (If Answered No) – Strategy for Addressing Planning Gaps Procedures or plans exist for communications and IT Systems (TRP) linked to the Continuity Plan, contingency staff, management and other organizational components are identified. Comments: EMAP 4.6.5 (2), (4), (5), (6) Procedures or plans exist for communications; IT Systems that support essential business functions are identified.
Essential emergency operating plans, including line of succession; delegations of emergency authorities; staffing assignments; policy or procedural records, are identified and protected. Comments: EMAP 4.6.5 (4) Essential legal/financial records, such as accounts receivable; contracting and acquisition files; official personnel files; Social Security, payroll, retirement, insurance records and property management and inventory records, are identified and protected. Comments: Provisions for classified or sensitive records/ databases are included. Comments: EMAP 4.6.5 (4) Procedures for data backup and restoration are included. Comments: Location and accessibility to vital records are identified. Comments: Tests, Training, and Exercises [Capability Description: An effective Test, Training and Exercise Program is necessary to assist agencies to prepare and validate their organization’s continuity capabilities and program. Training familiarizes continuity personnel with their roles and responsibilities in support of the performance of an agency’s essential functions during a continuity event. Tests and exercises serve to assess, validate, or identify for subsequent correction, all components of continuity plans, policies, procedures, systems and facilities used in response to a continuity event. Periodic testing also ensures that equipment and procedures are kept in a constant state of readiness.] Yes – Element is Addressed in Plan [Reference page number and name of plan where the info can be found] No – Element Not Completely Addressed in Plan Corrective Actions (If Answered No) – Strategy for Addressing Planning Gaps include annual individual and team training of agency Continuity emergency personnel. Comments: Plans include annual agency testing and exercising of Continuity plans and procedures. Comments: Plans include quarterly testing of emergency alert and notification procedures. Comments: include refresher orientation for Continuity staff. Comments: include inter-agency exercising of Continuity plans where applicable and feasible. Comments: Devolution of Control and Direction [Capability Description: Devolution planning supports overall continuity planning and addresses catastrophes and other all-hazards emergencies that render an agency’s leadership and key staff unavailable to or incapable of performing its Yes – Element is Addressed in Plan [Reference page number and No – Element Not Completely Addressed in Plan Corrective Actions (If Answered No) – Strategy for Addressing Planning Gaps