July August Submit draft ESEA parent notification, if Focus or Priority School Store files-Keep Title I documents for 5 years Submit POs/Interview Recommendation Forms for upcoming Year need to be done in Applitrack Need to update I Plan Catalog Title I purchases Read Title I Guidelines/Procedures Set up meetings w/Federal Program Director if needed Select teachers to attend CSI Schools revisit School Improvement Plans Revise School I Plan Send home Parent School Select Title I Contact Update Budget sheet with correct teacher names and changes before school starts Catalog I Purchases Submit Focus School Plan MTSS Meeting (8/11) C.A.R.E Meeting (8/23)
Instructional Supplies & Materials Contracted Services Services Smartboards Instructional Software Capitalized Computer- Non Equipment Parent Involvement Teachers Assistants Tutors (After school/During) Substitute Pay Professional Development Bus Driver Salary Transportation Fund 050 X X X X X X X X X X X X X X Fund 105 X X X X X X X X X X X X X X
PITT COUNTY BOARD OF EDUCATION PURCHASE ORDER AND RECEIVING REPORT CENTRAL OFFICE USE ONLY CHARGE TO: Purchase Order No._________________________________ Pitt County Schools Date: ____________________________________ 1717 West Fifth Street Greenville, NC 27834 INVOICE IN DUPLICATE CENTRAL OFFICE USE ONLY VENDOR NO. Attention: First and Last Name Vendor: Vendor's Name Ship to: School Name Address: Address Address: Address PHONE: ( ) PHONE: ( ) FAX: ( ) FAX: ( ) Quantity Part Number Description Unit Price Total Cost Ordered Received SAMPLE COPY OF ORDERING ITEMS 1 160103 Expo Eraser $2.90 $2.90 2 330-5888 Expo Dry Markers (pk of 6) $9.90 $19.80 3 CA-A60354 Nonfiction Reading $8.99 $26.97 4 OWA-8045-06 Big Box of Work Chunks $24.99 $99.95 5 MDE-1254-3 "9 x 12" Magnetic Dry Erase Boards $5.49 $27.45 This instrument has been preaudited in the manner required by the School Budget moreover, Fiscal Control Act. Controller Gross Total $177.07 Shipping Charges (if applicable) 13% $23.02 Principal Less _____10%____________Per Cent Discount $17.71 Subtotal $217.80 Authorized Agent Federal Programs Director Plus N.C. Sales Tax (Compute on Subtotal) 7% $15.24 Received By person receiving items Dated Rec'd $233.04 Budget Code Invoice Date Invoice Number Invoice Amount x.xxxx.xxx.xxx.xxx xx/xx /xx xxxxxxxx $xxx.xx Invoices VENDOR'S COPY
PITT COUNTY BOARD OF EDUCATION PURCHASE ORDER AND RECEIVING REPORT CENTRAL OFFICE USE ONLY CHARGE TO: Purchase Order No._________________________________ Pitt County Schools Date: ____________________________________ 1717 West Street Greenville, NC 27834 INVOICE IN DUPLICATE CENTRAL OFFICE USE ONLY VENDOR NO. Vendor: Vendor's Name Ship to: School Name Address: Address Address: Address PHONE: ( ) PHONE: ( ) FAX: ( ) FAX: ( ) Quantity Part Number Description Unit Total Cost Ordered Received SAMPLE COPY OF PARENT INVOLVEMENT REIMBURSEMENT SAM’S CLUB $17.90 LITTLE CAESAR’S $252.00 CASH & CARRY $9.74 Reimbursement for snacks and/or supplies for Parent Involvement Workshop (Workshop (Date) This instrument has been preaudited in the manner required by the School Budget and Fiscal Control Act. Controller Gross Total $279.64 Shipping Charges Principal Less _________________Per Cent Discount Subtotal Authorized Agent Federal Programs Director Plus N.C. Sales Tax (Compute on Subtotal) Received By person receiving items Dated Rec'd Total Net Cost $279.64 Budget Code Invoice Date Invoice Number Invoice Amount 3.5880.050.411.xxx (Supplies Expense) Total Invoices
Principal's Signature ____________________________________________________
School: _________________________ Comprehensive Needs Assessment School Reform A) Describe demographics and characteristics of the school community. B) Stakeholder’s Perspective ( In-School Survey Data) * School will be required to conduct two in-house surveys per year that will include feedback from students, parents, and staff. (use same questions for both surveys. C) Student’s Outcome D) Describe the process used for data collection and analysis including the participation and sharing with appropriate stakeholders (including parents). Summary Analysis: Review school data and consider a variety of perspectives including overall school/student performance, performance, attendance, teacher satisfaction (TWC),instructional practices and student learning(from walk-throughs/observation.
For all programs operated at the school, the school improvement team and/ or other groups of stakeholders, annually review and update the school improvement plan. School Improvement Plan SIT list Agendas and minutes Schools have conducted a comprehensive needs assessment using multiple domains of data sources. School level comprehensive needs assessment Data Sources Schools have developed measurable goals and objectives. School Improvement Plan Prioritized Plan Scientifically researched-based reform strategies are implemented. School Improvement Plan Sampling of lesson and unit Sampling of Research evidence of strategies being used 5. Instruction is provided by a highly-qualified staff. Principal’s Attestation statement Certification data Notifications to parents if teacher is not highly qualified. 6. High-quality and ongoing professional development is provided for school staff, pupil service personnel, parents and other applicable persons to enable all children to meet the State’s student academic achievement standards, and implement all Professional Development program requirements. Records of professional development opportunities. Aligned to needs assessment 7. Strategies are implemented to attract high-quality, highly qualified teachers to schools with high needs. Recruitment and retention Interview principal 8. Schools implement plans for assisting children in the transition from early childhood programs to local elementary schools; from middle school to high school and from N & D institutions to schools. Transition plan/strategies Evidence of collaboration between school and preschool programs N& D program description 9. Procedures are in place to ensure that students who experience difficulty mastering any of the proficient or advanced levels of academic standards are provided effective and timely additional assistance. Process of identification Minutes for Student Assistant Teams Instructional Intervention Plan Other: Interview Principal, Intervention Team member 10. The school demonstrates coordination and integration of Federal, State, and local services and programs. Plans Budgets Other: Interview Principal, SIP team
2. The results of the annual review of all participating schools are publicized and disseminated to teachers and other school staff, parents, students and the community. □ School Report Card □ Evidence of dissemination School Improvement 3. In schools identified as Focus or Priority school parents receive written notification. □ Letter to parents 4. In consultation with parents, the and the School Support Team, develop and/or revise their school plans for schools. Submit such plans to the for approval. □ School Improvement Plan revisions □ Evidence of consultation with parents (agendas, sign in sheets, minutes of meeting) Comments: Title I Parent Involvement Quality Review Monitoring Instrument/ On-Site School Name: Improvement __________ year(s) Corrective Action Restructuring (planning ) Restructuring (implementation) Contact Person: Date of Monitoring: Date of Report: Rating Rubric Quality Indicators Requirements Action(s) Needed NA- Not Applicable Documentation that needs to be included. Compliance indicator is 100% met and supported by all required evidence(s). All Required documents are provided and support compliance. or lack of evidence show compliance indicator has not been met. Incomplete or lack of required documentation. Recommendation(s) will address each finding. The school will respond to each recommendation with evidence of resolution. standard is not applicable. Strand I. Stakeholder Involvement. Parents, students, and community members participate in developing, implementing, and evaluating programs at the LEA and school levels. I. School Parent Involvement Plan: Has the written plan been developed and communicated to all stakeholders to support effective parent involvement? Quality Requirement Quality Indicator Findings Meets Requirements Action Needed Not Applicable I school jointly develops with parents a written parental involvement policy, agreed on by such parents, that shall describe how the school will implement the Parent Involvement Policy [SEC. 1118(b)(1)] □ Agendas/Minutes of meetings (e.g., parents, community, school improvement team, etc.) □ Sign-in sheets The school plan is disseminated to families of students in Title I programs. [SEC 1118(b)(1)] □ Parent communications
□ Agendas/Minutes of meetings □ Sign-in sheets The plan is made available to the local community and updated periodically to meet the changing needs of parents and the school. [SEC. 1118(b)(1)] □ Parent Involvement Plan □ List of parent involvement committee members □ Evidence of the annual meeting □ Agendas/Minutes of meetings □ Sign-in sheets The plan is written in an understandable and uniform format and, to the extent practicable, provided in a language the parents can understand. [SEC 1118(b)(1)] □ Parent Involvement Plan □ Interview with parents II. Parent Opportunities: Are parents provided with meaningful opportunities to engage in supporting the academic achievement of their children? Quality Requirement Quality Indicator Findings Meets Requirements Action Needed Not Applicable Title I schools convene an annual meeting, at a convenient time, to which all parents are invited and encouraged to attend. [SEC. 1118(c)(1)] □ Parent communications/ notification □ Agendas/Minutes of Annual/open meeting □ Sign-in sheets □ Materials used at the meeting The school offers a flexible number of meetings and services related to parental involvement. [SEC. 1118(c)(2)] □ Schedule of meetings □ Sample parent communications □ Agendas/materials from meeting □ Sign-in sheets □ Teacher home visit logs The school includes an adequate representation of parents of students in the school in the planning, review, and improvement of programs and plans of the school (minimum 2 parents). [SEC. 1118(c)(3)] □ School Improvement Team rosters □ Schedule/ announcements of meetings □ Agendas/Minutes of meetings □ Interviews with parents 4. The school jointly develops with parents a school-parent compact that outlines how parents, the entire school staff, and students will share the responsibility for improved student academic achievement. [SEC. 1118(d)] □ Sample signed parent compacts □ Agendas/schedules of meetings to discuss shared responsibility 5. The school addresses the importance of communication between teachers and parents on an ongoing basis. [SEC. 1118(d)(2)] □ Communication to parents □ Parent-teacher conference schedules □ Minutes of conferences □ Sign-in sheets □ Volunteer logs III. Building Capacity for Involvement: Does the school effectively support a partnership among staff, parents, and the community? Quality Requirement Quality Indicator Findings Meets Requirements Action Needed Not Applicable
The school provides assistance to parents in understanding such topics related to academic achievement of their students. [SEC 1118(e)(1)] □ Communication to parents □ Parent –Teacher conference schedules □ Minutes of conferences □ Sign-in sheets □ Agendas/ Minutes of meetings □ Interview with parents The school provides materials and training to help parents to work with their children. [SEC. 1118(e)(2)] □ Written parent involvement policy/plan □ Schedule of training opportunities □ Sample materials from training such as literacy training and using technology The school educates school on the value and utility of parent involvement. [SEC. 1118(e)(3)] □ Professional development plan □ Schedule of training opportunities □ Agendas □ Sign-in sheets □ Sample materials from training The school provides information to parents related to school and parent programs. [SEC. 1118(e)(5)] □ Sample parent communications The school provides reasonable support for parental involvement activities if parents request the support. [SEC. 1118(e)(14)] □ Sample parent communications Comments: Title I Pre-Kindergarten Quality Review Monitoring Instrument/ On-Site School Name: Improvement __________ year(s) Corrective Action Restructuring (planning ) Restructuring (implementation) Contact Person: Date of Monitoring: Date of Report: Rating Scale Rubric Quality Indicators Meets Requirements Action(s) Needed NA- Not Applicable Documentation that needs to be included. Compliance indicator is 100% met and supported by all required evidence(s). All Required documents are provided and support compliance. or lack of evidence show compliance indicator has not been met. Incomplete or lack of required documentation. Recommendation(s) will address each finding. The school will respond to each recommendation with evidence of resolution. standard is not applicable.
Strand III. Program Quality. Programs are implemented using scientifically researched based strategies and services, highly qualified staff, and high-quality professional development which is all aligned to a comprehensive needs assessment. I. Selection Process: Have students been appropriately selected for services? Quality Requirement Quality Indicator Findings Meets Requirements Action Needed Not Applicable If Title I preschool program is held at a schoolwide program, pre-k students are identified within the attendance area for that school. [SEC. 1114(a)(2)] □ Roster of enrolled students □ Process for enrollment Children are selected on the basis of such criteria as teacher judgment, interviews with parents, and developmentally appropriate educationally related measures. [SEC 1115(b)] □ Assessment results □ Teacher input □ Parent interviews/surveys □ Rank list of students □ Roster of participating students II. Instruction: Are the required components effectively communicated to staff and implemented in the preschool program? Quality Requirement Quality Indicator Findings Meets Requirements Action Needed Not Applicable Title I funds are used to help participating children meet such State’s challenging student academic achievement standards. [SEC. 1115(c)(2)] □ Review classroom schedule—provides a balanced program of child-initiated & learning experiences, including individual and small group activities, both indoors and outdoors □ schedule provides opportunity for sustained creative play The pre-k program implements effective methods and instructional strategies that are based on scientifically based research. [SEC. 1118(c)(2)] □ Curriculum is comprehensive, developmentally appropriate, supports a broad range of interests and abilities, and aligns with NC’s early learning standards □ Sample teacher lesson plan used for student instruction □ Student portfolio/work samples □ Assessment tool utilized to measure progress Instruction is provided by highly qualified teachers. [SEC. 1115(c)(1)(E)] □ Teachers possess Birth to Kindergarten licensure and/or Pre-K add on licensure □ Paraprofessionals meet required qualifications under ESEA
How do you add documentation? Go to the Site Manager Click on the header Choose new file Always name and date the file. You can add a brief description; this will help if you have a document that is more than three pages. You do not have to post every page. Upload file and save Title I Website Documentation All Title I documentation is collected via the PCS website. School documentation is provided in the following areas: School Information Parent Involvement Professional Development School Improvement Staff Folder Title I Budget/Inventory Pitt County Schools website provides each school a location for Title I documentation. Each school has access to this secure location that is password protected for each site. Schools can view other schools website but can only make changes to their web page. Access to the website: Title I Contacts, Principals, and Federal Programs Staff. Each school is responsible for scanning/uploading samples of documentation in each area. Checklists are provided to give more details and examples. The website is monitored by Federal Programs and DPI during monitoring visits.