List of processing activities for registrars, superintendent registrars and registration authorities Collection of data DATA PROVIDER PURPOSE INFORMATION PERSONAL INFORMATION STATUTORY LAWFUL BASIS (under Article 6 GDPR) *Qualified informant Birth registration (including birth) Registration district and sub district of Entry number, date and place of birth Name and surname Sex Name, surname and occupation of father (if recorded) Name, surname and occupation of mother address Name, surname and usual address of the informant (if not the mother or father) Date of registration Name of registrar Yes S1 Births and Deaths Registration Act 1953 Regulation 7 Registration of Births and Deaths Regulations 1987 6 (c) legal obligation The rights to object to processing of personal data or have personal data erased do not apply *Qualified informant registration Age of mother Age of father or parent (if registered) No. of previous children Date of marriage or partnership of parents (if appropriate) Whether the mother had any marriage or civil partnership before that date Yes, as linked to the birth registration S1 Population Statistics Act 1938 6 (c) legal obligation The rights to object to processing of personal data or have personal data erased do not apply *Qualified informant Birth registration Industry of employment and employment status Yes, as linked to the registration No provision 6 (e) public task The right to have personal data erased does not apply *Qualified informant Death registration Registration district and sub district of death Entry number, date and place of death Name, surname, maiden name (if applicable) Sex Occupation and usual address of the deceased Date and place of birth of the deceased Name, surname and usual address of the informant Cause of death Date of registration Name of the registrar Yes, in relation to informant’s details S15 Births and Deaths Registration Act 1953 6 (c) legal obligation The rights to object to processing of personal data or have personal data erased do not apply *Qualified informant Death registration Condition of deceased (i.e. single, married etc) Age of surviving spouse or civil partner (if any) Yes, as linked to death registration which contains the informant’s details S1 Population Statistics Act 1938 6 (c) legal obligation The rights to object to processing of personal data or have personal data erased do not apply
*Qualified informant Death registration Length of stay in a communal establishment Industry of employment and employment status of the deceased Yes, as linked to death registration which contains the informant’s details No provision 6 (e) public task The right to have personal data erased does not apply *Qualified informant Medical certificate of cause of death Interval between of disease and death Place of death and if in a hospital, the name of the consultant Date last seen Whether seen or not seen after death Whether referred to the coroner and by whom Whether additional medical details sought Yes S22 Births and Deaths Registration Act 1953 6 (c) legal obligation The rights to object to processing of personal data or have personal data erased do not apply Party to a marriage Marriage notice Name and surname Date of birth Sex Condition Occupation Address Period of residence Place of marriage Nationality Yes S27 Marriage Act 1949 Regulation 4 Registration of Marriage Regulations 2015 6 (c) legal obligation The rights to object to processing of personal data or have personal data erased do not apply Party to a marriage Marriage registration District of marriage Place of marriage Entry number Date of marriage Name and surname of parties to the marriage Age, condition, rank or profession Residence at the time of the marriage Name, surname and rank or profession of each father Signatures of both parties and their witnesses Name of the person(s) who conducted, and registered the marriage Yes S53 Marriage Act 1949 Regulation 12 Registration of Marriage Regulations 2015 6 (c) legal obligation The rights to object to processing of personal data or have personal data erased do not apply Party to a civil partnership Civil partnership notice Name and surname Date of birth Sex Condition Occupation Address Period of residence Place of formation of civil partnership Nationality Yes S8 Civil Partnership Act 2004 Regulation 3 Civil Partnership (Registration Provisions) Regulations 2005 6 (c) legal obligation The rights to object to processing of personal data or have personal data erased do not apply Party to a civil partnership Civil partnership register Registration Authority where the civil partnership was registered Date and place of civil partnership registration Name and surname of civil partners Yes S2 Civil Partnership Act 2004 Regulation 11 Civil Partnership (Registration Provisions) Regulations 2005 6 (c) legal obligation The rights to object to processing of personal data or have personal data erased do not apply
Date of birth, sex, condition and occupation of the civil partners Residence at the time of the civil partnership registration Father’s name, surname and occupation of each civil partner Mother’s name, surname and occupation of each civil partner Signatures of civil partners Name and surname of witnesses Signature of civil partnership registrar Sharing of registration information Civil Registration services RECIPIENT PURPOSE INFORMATION PERSONAL INFORMATION STATUTORY PROVISION LAWFUL BASIS (Under Article 6 GDPR) Applicant for a certificate To obtain a certified copy of a birth, death, marriage or civil partnership entry Where the applicant can identify the relevant entry and pay the fee, all the information contained in a birth, death or marriage entry; name, surname and date of birth for a short certificate; full details from a civil partnership entry where the applicant can provide the address of the civil partners; all information excluding address of the civil partners where the applicant cannot provide it. Yes S31 and S33 Births and Deaths Registration Act 1953 S64 Marriage Act Regulation 15 Civil partnership (Registration provisions) Regulations 2005 6 (c) legal obligation The rights to object to processing of personal data or have personal data erased do not apply registrar To certify registration records Quarterly returns of births (including still- births) and death registrations from registrars Yes S26 Births and Deaths Registration Act 1953 6 (c) legal obligation The rights to object to processing of personal data or have personal data erased do not apply To certify registration records Quarterly returns of marriage registrations from everyone required to register marriages Yes S57 Marriage Act 1949 6 (c) legal obligation The rights to object to processing of personal data or have personal data erased do not apply Registrar General To compile and maintain a central record of registration events Certified copies of birth (including still births) and death registrations from superintendent registrars Yes 27 Births and Deaths Registration Act 1953 6 (c) legal obligation The rights to object to processing of personal data or have personal data erased do not apply To support UK Statistics Authority requirement to produce statistical information Birth, still-birth and death confidential particulars to be collected by the RG Yes S2 Population (Statistics) Act 1938 6 (c) legal obligation The rights to object to processing of personal data or have personal data erased do not apply To support UK Statistics Authority Birth, still-birth and death voluntary particulars Yes No provision 6 (e) public task
requirement to produce statistical information The right to have personal data erased does not apply To support UK Statistics Authority requirement to produce statistical information Medical Certificate of Cause of Death additional information Yes Regulation 11 The Registration of Births Deaths and Marriages Regulations 1968 6 (c) legal obligation The rights to object to processing of personal data or have personal data erased do not apply To compile and maintain a central record of registration events Certified copies of marriage registrations from superintendent registrars Yes S58 Marriage Act 1949 6 (c) legal obligation The rights to object to processing of personal data or have personal data erased do not apply To report an offence or suspicion of an offence Forged documents Yes Regulation 72(1)(b) of the Registration of Births and Deaths Regulations 1987 (births and deaths) Regulation 23(1) of the Registration of Marriage Regulations 2015 (marriages) Regulation 18 of the Civil Partnership (Registration Provisions) Regulations 2005 (civil partnerships) 6 (c) legal obligation The rights to object to processing of personal data or have personal data erased do not apply Crime fighting purposes Suspicious applications for birth certificates, benefit fraud, fraudulent documents etc. Yes Schedule 6 Immigration Act 2014 6 (e) public task The right to have personal data erased does not apply Other Government Departments Department for Work and Pensions In relation to its functions under the Contribution and Benefits Act and the Social Security Administration Act 1992 Death registration extracts via Tell Us Once Via BD8 form No No S125 Social Security Administration Act 1992 The Social Security (Notification of Deaths) Regulations 2012 Provision under review Not applicable as not personal information Not applicable as not personal information To support the Tell us Once birth service Birth information from registrations and declarations Yes S19A Registration Service Act 1953 6 (e) public task The to have personal data erased does not apply Department of Health and Social Care To assist the delivery of those functions exercisable by the organisation in relation to the health service Death registrations due to vaccination (form 111) Yes, as contain informant’s details Provision under review 6 (e) public task The right to have personal data erased does not apply Home Office (United Kingdom Visas and and Enforcement) HO Immigration enforcement action Information held by the registration officer in relation to sham marriages Yes S24 Immigration and Asylum Act 1999 The Reporting of Suspicious Marriages and Registration of Marriages (Miscellaneous Amendments) Regulations 6 (c) obligation The rights to object to processing of personal data or have personal data erased do not apply