Item Requirement reference Links & further information Evidence Action, if required, and person responsible What is the legal structure/management structure of your setting? If voluntary committee run, you should have a Chairperson, Secretary, Treasurer and other committee members. N.B. Ofsted MUST have an up-to-date list of the members of the committee. EYFS p. 31 - 32 (3.76) Early years and childcare registration handbook, 2016 Guide to Charitable Incorporated Organisation status 2013: Charity Commission: Information on writing a reserves policy, 2016: Committee Information: For further information, the PLA or NDNA website: Ofsted URN: Registered person: Nominated person: Manager/Supervisor: Chairperson: Secretary: Treasurer: Other committee members: Are you a member of the Suffolk County Council ‘List of Providers’ (LoP)? LoP- Section A Ofsted Inspection for LoP members If your provision is judged to be inadequate you MUST inform the local authority immediately after the inspection. If your current inspection judgement is ‘satisfactory’, ‘requires improvement’ or ‘inadequate’ and your next inspection judgement is ‘less than good’ it is a condition of membership of the SCC List of Providers that you inform SCC immediately by email to or by telephone to the Early years inspection handbook, p. 24 LoP- Section A Section B, 1, 2 Section E Section F Section G Ofsted Action Plan examples - What was the outcome of your last Ofsted inspection? Date: Outcome: You MUST ensure that you have completed all Ofsted recommendations from your last inspection. Actions:
development which is typical for their age? ASSESSMENTS Item Requirement reference Links & further information Evidence Action, if required, and person responsible What arrangements are in place to manage and complete ‘The EYFS progress check at age 2’? EYFS p.13 & 14 (2.3 -2.5) ‘A Know How Guide: The EYFS progress check at age two’ Do you have any children attending at the end of the EYFS (attending in the summer term of the reception year or the academic year in which their fifth birthday falls)? EYFS p.14 & 15 (2.6 – 2.11) LoP- Section B, 10 If yes, you should complete their EYFS Profile. For further support contact the Suffolk Family Information Service on 0345 60 800 33. SAFEGUARDING AND WELFARE REQUIREMENTS Item Requirement reference Links & further information Evidence Action, if required, and person responsible CHILD PROTECTION You MUST have and implement a policy and procedures to safeguard children. These must be in line with the guidance and procedures of Suffolk Safeguarding Children Board (SSCB) and: Include the name of the ‘Lead Practitioner’ for safeguarding children Include an explanation of the action to be taken in the event of an allegation being made against a member of staff; Cover the use of mobile phones & cameras in the setting for staff, volunteers, visitors and parents/carers. It is good practice to include the appropriate use of social networking EYFS p.16 (3.4) LoP - Section B, 8 Customer First is the initial point of contact for social services in Suffolk - 0808 800 4005 For information- – follow the link to ‘procedures’ and then ‘SSCB protocols’
safeguarding policy which will have been shared with parents. Suitable People How do you ensure that people looking children are suitable to fulfil the requirements of their roles? EYFS p.17 (3.9) You must follow ‘Safe Recruitment practices’. LoP - Section B, 8 You should have an enhanced Disclosure and Barring Service (DBS) check for every person aged 16 or over who works directly with the children or works on the premises, either as a member of staff or a regular volunteer. EYFS p.18 (3.10) What procedures are in place to ensure compliance with these requirements? How do you ensure staff are aware that they are expected to disclose any convictions, cautions, court orders, reprimands and warnings which may affect their suitability whether received before or during their employment at the setting? EYFS p.18 (3.11) How do you ensure that people whose suitability has not been checked, including through a DBS check, do not have unsupervised contact with the children being cared for? EYFS p.18 (3.11) Where do you store confidential staff information? Providers than childminders must record information about staff qualifications and the identity checks and vetting processes that have been completed (including the criminal records disclosure reference number, the a disclosure was obtained and details of who obtained it). For childminders the relevant EYFS p.18 (3.12) N.B. The Data Protection Act requires all businesses to register with the Information Commissioners Office (ICO) unless exempt. If you are processing personal information electronically for the provision of childcare - including taking photographs of the children in your care a digital
names or aliases), date of birth and home address. Handbook (2015), p.27 If there is a change of manager you must notify Ofsted that a new manager has been appointed. Where practicable notification must be made in advance, otherwise as soon as possible and ALWAYS within 14 days. EYFS p.32 (3.78) Early Years Inspection Handbook (2015), p.27