Hot Washes Post-exercise Hot Washes (sometimes called debriefings) aim to collect sufficient relevant data to support effective evaluation and improvement planning. Agency Hot Wash Facility/Agency Hot Washes must be conducted immediately with exercise Players following the end of the exercise at 11:30 am on October 11, 2017. At the conclusion of exercise play, facility/agency Controllers will facilitate a Hot Wash to allow Players to discuss strengths and areas for improvement during the exercise. Evaluators will seek clarification with regard to Player actions and decision-making processes. Players are encouraged to participate; however, Observers should not engage in the Hot Wash. Evaluators should obtain copies of generated exercise documents by the Players to help validate exercise actions taken. Controllers should provide their agencies/facilities Player Feedback Forms, described below. Facility/agencies should collect the Player Feedback Forms from the Players and Actors (if applicable) and provide them to the Controllers. Controllers must submit Player Feedback Forms (via email postal mail, or www.soazhcc.org) to the Exercise Director by October 17, 2017. Player Feedback Forms Player Feedback will be provided by site Controllers to each facility/agency for Players and Actors (if applicable) to complete. This will provide the Exercise Planning Team (EPT) with information about exercise activities and exercise design. Player Feedback Forms should be distributed and collected within each facility/agency and returned to the site Controller at the conclusion of the exercise. Facility/Agency Controller and Evaluator Hot Wash Site Controllers and Evaluators should meet within three days after the end of the exercise to discuss the information obtained from the Facility/Agency Hot Wash so that the Evaluators can complete the Agency Hot Wash Form for their facility/agency. If Evaluators have difficulty completing their Agency Hot Wash Forms they should contact the Exercise Director. Agency Hot Wash Forms must be submitted (via email, postal mail, or www.soazhcc.org) to the Exercise Director by October 17, 2017. General Exercise Controller and Evaluator Hot Wash The General Exercise Controller and Evaluator Hot Wash will be conducted October 23, 2017.
A: Time Personnel Activity Location Wednesday, October 11, 2017 0730 Controllers, Evaluators, Safety Officers, Volunteer Managers Report to facility/agency sites. Site Controllers review control processes with Evaluators, Safety Officers, and Volunteer Managers. Facility/agency sites 0730 Simulation Cell (SimCell) staff Report to Simulation Cell (SimCell) and review processes with the Simulation Cell Controller Simulation Cell (SimCell) sites 0730 Observers, Actors Sign in at site staging areas. Volunteer Managers assign triage and symptom cards to Actors. Facility/agency staging sites 0730 All participants Controllers provide briefings to participants Facility/agency 0800 All participants Start Exercise (STARTEX) and Communications Check Facility/agency sites 1125 All Participants End Exercise (ENDEX) Facility/agency sites 1130 Site Players Agency/facility site Hot Washes, complete Player Feedback Facility/agency sites 1200 Controllers, Evaluators, and exercise staff Clean-up, resume normal activities Facility/agency Tuesday, October 17, 2017 1700 Controllers and Evaluators Agency Hot Wash Forms and Player Feedback Forms from the October 11 exercise must be submitted by October 17, 2017 (via email, postal mail, or www.soazhcc.org) to the Exercise Director. Facility/Agency participating sites Friday, October 20, 2017 1700 Evaluators Exercise Evaluation Guides (EEGs) must be submitted (via email, postal mail, or ) to the Exercise Director by close of business. All participating Monday, October 23, 2017 1 hour Controllers and Evaluators Controller/Evaluator Hot Wash by sector via webinar or teleconference. Sector times TBD. All participating sites Thursday, November 2, 2017 Controllers, Evaluators, Exercise Planning Team, Facility/Agency leadership representatives The Conference (AAC) will be held via webinar and conference call to discuss and refine the draft After-Action Report (AAR) and develop the Improvement Plan (IP). All participating sites Tuesday, November 14, 2017