UNIFORM 9-1-1 FUND ACTIVITY 1/1/2017 – 12/31/2017 Instructions: Lines 1 – 6 are prepopulated by PEMA. The report preparer is only required to complete Line 7 – Interest Earned. To the total amount of interest earned: Click on the “Edit Required Entries” button above the beginning balance field. Enter the total amount of interest earned and click the “Save” button. Please ensure the Balance amount is not a negative number. LINE ITEM INFORMATION/INSTRUCTIONS 1 Beginning Balance – 1/1/2017 Represents the amount is the ending 9-1-1 Fund balance on the 2016 Combined Report. 2 Formula Payment – 1st Quarter 2017 Represents the formula based payment amount from 9-1-1 revenue remitted for January – March 2017. 3 Formula Payment – 2nd Quarter 2017 Represents the formula based payment amount from 9-1-1 revenue remitted for April – June 2017. 4 Formula Payment – 3rd Quarter 2017 Represents the formula based payment amount from 9-1-1 revenue remitted for July – September 2017. 5 Formula Payment – 4th Quarter 2017 Represents the formula based payment amount from 9-1-1 revenue remitted for October – December 2017. 6 Statewide Interconnectivity Payment(s) Represents payments received for statewide interconnectivity projects in calendar year 2017. 7 Interest Earned Please enter the total amount of interest earned locally on funds in calendar year 2017. PSAP required field. Total Revenue Equals the sum of lines 1 – 7 in this section. Total Expenditures Equals the sum of all amounts entered into Schedule A, Column H and Schedule B, Column J. Total Reserves Equals “Total Reserve Allocations” from Schedule C. Balance Equals Total Revenue less Total Expenditures less Total Reserves The Balance amount represents the amount of 9-1-1 surcharge revenue available. The Balance amount must not be a negative number. If the Balance is negative: Reduce allocations to reserves, OR Please move enough expenditures to the Other Activity section of the Combined Report to make the Balance = $0.00.
SCHEDULE A – FORMULA FUNDING EXPENDITURES Instructions: Use Schedule A to reports costs funded by formula based funds (83% funds) in 2017. may only be summarized by Cost Type, Cost Category and Vendor. Costs must be reported by the appropriate Cost Type & Cost Category. Please do not summarize costs from multiple Cost Types or Cost Categories or vendors. reported in Schedule A, Column H and Schedule B, Column J must not exceed Total Revenue shown in the Uniform 9-1-1 Fund Activity Section. Costs that exceed Total Revenue should be reported in the “Other Activity” section of the Combined Report as “Other Expenditures”. To enter a cost, click the “Create New Line” button to enter a new line item on Schedule A. Provide the following information for each column on Schedule A: COLUMN INFORMATION/INSTRUCTIONS A Cost Type Select the appropriate Cost Type from the 2017 Eligibility Factors List. B Cost Category Select the appropriate Cost Category from the 2017 Eligibility Factors List. C Vendor Invoice # Please enter the vendor’s invoice number. If entering 12 monthly charges for phone bills, utilities, etc, please enter the Account #. Please do not enter a credit card company as the Vendor Invoice #. D Invoice Date the vendor’s invoice date. If summarizing costs, please enter the earliest invoice date. E Vendor Name For each item, enter the vendor name from the invoice. Enter the vendor that provided the goods or services. Do not combine multiple vendors or use the county name as the vendor. If reimbursing the general fund or another entity, the name of the vendor that provided the goods or services must still be entered. F Item Description For each line item, enter a brief but specific description of the goods or services received. PSAPs are responsible for demonstrating costs are eligible for 9-1-1 funding. The description must be specific enough to justify the item meets the “Eligible Uses” criteria for the Cost Category on the 2017 Eligibility Factors List. G Total Amount of Invoice Enter the total amount of the invoice regardless of how much is charged to 9-1-1. This amount will be used to help identify supporting documentation. H Amount Charged to 9-1-1 Fund Enter the portion of Column G that was paid for with formula based 9-1-1 funds.
To request advance payment for a milestone: Click the “Set Status” button for the project & milestone. Select “In Progress” from the drop-down menu. PEMA is notified that you are requesting the advance payment for this milestone. Please remember advance payments will not be made for the last milestone of a project. Payment for the last milestone will be on a reimbursement basis. To notify PEMA that a project is completed: Verify all costs have been entered on Schedule B for the project. Click the “Set Status” button for the project & LAST milestone. Select “Completed” from the drop-down menu. PEMA is notified the project has been completed; payment will be processed as a reimbursement for the remaining costs of the project up to the award amount. SCHEDULE C – RESERVES & DEFERRALS Instructions: Schedule C is optional on the 2017 Combined Report. Use Schedule C to: Allocate 9-1-1 surcharge revenue to capital or operating reserves. Report deferred expenditures for the 2018 Combined Report. Allocations to Capital and Operating Reserves are not carried forward from the 2016 Combined Report. To enter a line item on Schedule C: Click the “Create New Line” button to enter a line item. Provide the following information for each column on Schedule C: COLUMN INFORMATION/INSTRUCTIONS A Transaction Type Select one of the following options: Capital – To allocate funding towards the future purchase of equipment. Operating – To allocate funding towards future operating costs. Deferred – To record deferred expenses for 2018. B Cost Type Select a Cost Type from the drop-down list. Only required for Capital Reserves and Deferred expenses. C Cost Category Select a Cost Category from the drop-down list. Only required for Capital Reserves and Deferred expenses. D Vendor Invoice # Enter the vendor’s invoice number. Only required for deferred expenses. E Invoice Date the vendor’s invoice date. Only required for deferred expenses. F Vendor Name Enter the vendor name from the invoice. Only required for deferred expenses. G Item Description Enter a description of the expenditure. Only required for deferred expenses. H Total Amount Enter amount allocated to capital or operating reserves or the amount of the deferred expense.