Misc. Deduction TPA Processing Schedule The calendar year 2016 cut-off date schedule governing new enrollment and change processing for the miscellaneous insurance and annuity third party administrator (FBMC) can be found on the website at http://www.doa.virginia.gov/Payroll/TPA/TPA_Calendar_2016.pdf. Payroll and Leave Contact Personnel Communication Guidance Address all processing questions to the individuals listed. Contact the appropriate DOA personnel to ensure accurate and consistent responses. Use E-mail and FAX to avoid “telephone tag” and provide all necessary relevant information. This will significantly reduce the amount of time it takes DOA personnel to address questions or concerns. Review your CIPPS broadcast screen throughout the day for important messages. Payroll Operations – Assistance Name Functional Area E-mail Phone (804 Area Code) Denise Waddy Agency Payroll and Leave Procedural Support 786-1083 Payroll Operations – PR/Benefits Accounting Name Functional Area E-mail Phone (804 Area Code) Cathy Gravatt 941s; Employee Masterfile Maintenance; CIPPS/CARS Interface; CIPPS Adjustments; Supplemental Insurances; ORPs (other than political appointee) 225-2386 Denise Halderman 941-X; W-2Cs; Payroll Accounting; Benefits Accounting; Security; Flexible Reimbursement Accounts; 371-8912 Cathy Royal CIPPS/PMIS Audit; CVC; VPEP; VEST; Annuities and Annuity Cash Match 225-2390 Felecia Smith Healthcare Reconciliations; Deferred Compensation; Deferred Compensation Cash Match; Political Appointee ORP; OGL; CIPPS Security 225-2246 Continued on next page Payroll and Leave Contact Personnel, continued Payroll Operations - Production Name Functional Area E-mail Phone
January 2016 Sunday Monday Tuesday Wednesday Thursday Friday Saturday 1 State Holiday: New Year’s Day 2 9AM - CIPPS files open - no edits or payruns 3 9AM - CIPPS files open - no edits or payruns 4 5 Update 6 New Hire Center Report Deferred Comp Transaction Upload 7 8 salaried certification Period #1 (12/25-01/09) 9 9AM - CIPPS files open - no edits or payruns 10 9AM - CIPPS files open - no edits or payruns 11 CYE Cert Due 12 13 Leave keying deadline (12/25-01/09) 14 Payday for semi-monthly salaried employees TPA Upload 15 State : Day 16 9AM – CIPPS files open – no edits or payruns 17 9AM – CIPPS files open – no edits or payruns 18 State : M L King, Jr. Day 19 TPA Upload 20 New Hire Center Report 21 22 23 9AM - CIPPS files open - no edits or payruns 24 9AM - CIPPS files open - no edits or payruns 25 26 salaried certification deadline Period #2 (01/10-01/24) 27 28 29 Leave keying Deadline (01/10-01/24) December Healthcare Cert Due Last day to distribute W2s to EE 30 31 9AM - files open - no edits or payruns
February 2016 Sunday Monday Tuesday Wednesday Thursday Friday Saturday 1 Payday for semi-monthly salaried employees 2 Update TPA Upload 3 Deferred Comp Transaction Upload New Hire Center Report 4 5 6 9AM - CIPPS files open - no edits or payruns 7 9AM - CIPPS files open - no edits or payruns 8 9 Semi-monthly salaried certification Period #1 (01/25-02/09) 10 11 12 keying deadline (01/25-02/09) 2016 Exempt W4s due from EEs 13 9AM - CIPPS files open - no edits or payruns 14 9AM - files open - no edits or payruns 15 State : George Birthday 9AM - CIPPS files open - no edits or payruns 16 Payday for semi-monthly salaried employees 17 New Hire Center Report TPA Upload 18 19 20 9AM - CIPPS files open - no edits or payruns 21 9AM - CIPPS files open - no edits or payruns 22 23 24 Semi-monthly salaried certification Period #2 (02/10-02/24) 25 26 27 9AM - CIPPS files open - no edits or payruns 28 9AM - files open - no edits or payruns 29 Leave keying deadline (02/10-02/24) January Healthcare Cert Due March 2016 Sunday Monday Tuesday Wednesday Thursday Friday Saturday 1 Payday for semi-monthly salaried employees 2 Interface New Hire Center Report 3 Deferred Comp Transaction Upload TPA Upload 4 5 9AM - CIPPS files open - no edits or payruns
6 9AM - files open - no edits or payruns 7 8 9 10 salaried certification Period #1 (02/25-03/09) 113 12 9AM - files open - no edits or payruns 13 9AM - CIPPS files open - no edits or payruns 14 15 Leave keying deadline (02/25-03/09) 16 Payday for semi-monthly salaried employees New Hire Center Report 17 18 TPA Upload 19 9AM - CIPPS files open - no edits or payruns 20 9AM - files open - no edits or payruns 21 22 23 24 25 salaried certification Period #2 (03/10-03/24) 26 9AM - CIPPS files open - no edits or payruns 27 9AM - CIPPS files open - no edits or payruns 28 29 30 keying deadline (03/10-03/24) New Hire Center Report 31 Payday for semi-monthly salaried employees February Healthcare Cert Due 2016 Sunday Monday Tuesday Wednesday Thursday Friday Saturday 1 2 9AM - files open - no edits or payruns 3 9AM - CIPPS files open - no edits or payruns 4 1st QTR Cert Due Interface TPA Upload 5 Deferred Comp Transaction Upload 6 7 8 9 9AM - CIPPS files open - no edits or payruns 10 9AM - files open - no edits or payruns 11 Semi-monthly salaried certification Period #1 12 13 New Hire Center Report 14 Leave keying deadline (03/25-04/09) 15 Payday for semi-monthly salaried employees 16 9AM - CIPPS files open - no edits or payruns
(03/25-04/09) 17 9AM - files open - no edits or payruns 18 TPA Upload 19 20 21 22 23 9AM - files open - no edits or payruns 24 9AM - CIPPS files open - no edits or payruns 25 Semi-monthly salaried certification Period #2 (04/10-04/24) 26 27 New Hire Center Report 28 Leave keying deadline (04/10-04/24) 29 Payday for semi-monthly salaried employees March Healthcare Cert Due 30 9AM - CIPPS files open - no edits or payruns May 2016 Sunday Monday Tuesday Wednesday Thursday Friday Saturday 1 9AM - CIPPS files open - no edits or payruns 2 3 Interface TPA Upload 4 Deferred Comp Transaction Upload 5 6 7 9AM - files open - no edits or payruns 8 9AM - CIPPS files open - no edits or payruns 9 10 salaried certification Period #1 (04/25-05/09) 11 New Hire Center Report 12 13 keying deadline (04/25-05/09) 14 9AM - CIPPS files open - no edits or payruns 15 9AM - CIPPS files open - no edits or payruns 16 Payday for semi-monthly salaried employees 17 18 19 TPA Upload 20 21 9AM - CIPPS files open - no edits or payruns 22 9AM - CIPPS files open - no edits or payruns 23 24 25 New Hire Center Report salaried certification Period #2 (05/10-05/24) 26 27 28 9AM - CIPPS files open - no edits or payruns
29 9AM - CIPPS files open - no edits or payruns 30 State : Memorial Day 9AM - CIPPS files open - no edits or payruns 31 Leave keying deadline (05/10-05/24) April Healthcare Cert Due