to identify the capabilities of small businesses and new entrants into Federal contracting that are available to meet the government’s requirements for a contingency operation or defense against or recovery from nuclear, biological, chemical, or radiological attack and disaster relief, including debris removal, distribution of supplies, reconstruction and other disaster or emergency relief activities? A.17 If purchasing supplies of the classes listed in the FPI Schedule, was market research conducted to determine comparability w/FPI item and written determination made? FAR 8.602(b) (required > $3.000) BUNDLING A.18 Does Acquisition Plan address bundling, and if anticipated, was market research conducted to determine whether bundling was necessary and if so, was it justified and approved? FAR 7.107, 16.505(a), 19.202-1(e)(1) No. Action Item FAR/HHSAR Part Yes No N/A Comments A.19 If bundled contract, has notification to affected incumbent SB concerns taken place? FAR 10.001(c)(1) & (2) 19.202-1(e)(1), 19.501 A.20 Has coordination of anticipated bundled contract taken place with HHS SBS and SBA PCR? FAR 19.202-1(e)(1)(iii)
products containing recovered materials, environmentally preferable products and services, including Electronic Product Assessment Tool electronic products, nontoxic or low-toxic alternatives, ENERGY STAR and products, renewable energy, water-efficient products and non-ozone depleting products? A.33 If applicable, is there a requirement to purchase recycled content and biobased products which meet or exceed the minimum recycled or biobased content of an EPA or USDA designated product? FAR 23.403 A.34 If construction, are requirements of E.O. included and does FedBizZOpps notice contain the proper description? FAR 5.207(c)(11), 36.104 A.35 If electronic commerce methods are not used, does solicitation that contractors are required to submit paper documents to the Government related to the acquisition printed or copied double-sided on at least 30% postconsumer fiber paper? FAR 4.302(b) No. Action Item FAR/HHSAR Part Yes No N/A Comments A.36 If applicable, does solicitation for contractor-operation of Government-owned or leased FAR 23.9
A.42 If commercial IT is being acquired, has exemption from Buy American Act been assured? FAR 25.103(e) SERVICES A.43 If services, has a acquisition (PBA), including PBA SOW, been written and has the acquisition plan discussed the strategies for implementing a performance-based acquisition (including associated measures, incentives, if any, and quality surveillance plan)? FAR 7.105, 37.102, 37.6; 307.7105(a)(4), A.44 If services and a performance based acquisition (PBA) is not being contemplated, has the acquisition plan addressed the rationale for not using PBA? FAR 7.104, 37.102, 37.6 HHSAR 307.7105(a)(4), A.45 If Service Contract Act (SCA) is not applicable, is the rationale adequately documented, or if SCA is applicable, is wage determination in the file or requested via e98 process? FAR 22.1002, 22.1008-1 A.46 Is there documentation that the services, if applicable, do not represent an inherently governmental function? FAR 7.503; 11.106 IDIQ CONTRACTS A.47 If IDIQ, are multiple awards anticipated, or does the file document why a single award is contemplated? FAR 16.504(c)
fair opportunity, etc. necessary IDIQ contracts? EVMS B.30 If EVMS is required (for major acquisitions for development IAW OMB Circular A-11, Part 7 and Supplement to Part 7, Capital Programming Guide) did IFB include proper clauses and procedures (i.e., HHSAR rather than FAR clauses and procedures? FAR HHSAR 334.2 EVALUATION FACTORS B.31 Does IFB include price related factors if applicable for evaluation and is the evaluation method clearly stated? FAR 14.201-8 B.32 If applicable, has a price evaluation adjustment for SDB concerns been included? FAR 19.1102, 19.1103 B.33 If applicable, has a price evaluation adjustment for HUBZone concerns been included? FAR 19.1307 B.34 If Government property offered, does IFB include evaluation procedures to be followed and require submittal of stated information with offerors’ bids? FAR 45.201(c) No. Action Item FAR/HHSAR Part Yes No N/A Comments SERVICES
B.35 If SCA is applicable, does IFB contain the proper wage determination and clauses, or, if applicable, does it contain a statement that the appropriate wage determination will be included later? Is the proposed contract limited to 5 years or less? FAR 22.1002, 22.1007, 22.1009, 22..1016 B.36 If required, does IFB include requirement for bonds and insurance? FAR 28.102-1 AMENDMENTS B.37 If IFB is amended, is it on the proper form, have amendments been sent to all parties receiving the IFB, and was opening date extended if necessary? FAR 14.208 B.38 If oral notice of IFB amendment is used, is there compliance with FAR? FAR 14.208 B.39 If modification of wage determination – has it been handled properly in IFB? FAR 22.404-6, 22.407(a)(8) OPTIONS B.40 If options included, is provision at FAR 52.217-5 included? FAR 17.202(a) B.41 If options included, did CO justify and document in contract file? FAR 17.205 B.42 If options included, does the IFB provide the basis for evaluation? FAR 17.203(b), HHSAR 317.201 No. Action Item FAR/HHSAR Part Yes No N/A Comments
CONTRACTING B.63 If multi-year contracting used, did IFB include all required factors to be considered in evaluation? FAR 17.106-2 B.64 If multi-year contracting used, did IFB include required clauses and ceilings? FAR 17.109 2-STEP BIDDING – ADDITIONAL REVIEW FACTORS B.65 If 2-step sealed bidding, was Step 1 request for technical proposals (RTP) written and synopsized properly? FAR & (b) (> $25 K) B.66 If 2-step sealed bidding, were Step 1 (RTP) technical proposals and subsequent bids under Step 2 handled and safeguarded properly? FAR 14.503-1; 14.401 B.67 If 2-step commercial sealed bidding, did Step 1 (RTP) include all necessary provisions applicable to acquisition of commercial items? FAR 12.302; 52.301 No. Action Item FAR/HHSAR Part Yes No N/A Comments B.68 If 2-step sealed bidding, was Step 2 for issued only to offerors submitting acceptable technical proposals in Step 1? FAR
software requirements acceptable and compliant? C.29 If less than bids received, did CO ascertain reason and document for future actions? FAR 14.408-1 C.30 Has (to access FAPIIS) been used to check past performance and have proper procedures been followed when using FAPIIS for a responsibility determination? FAR 9.104-6 C.31 If nonresponsibility determination made have proper procedures been followed and has information been documented in FAPIIS? FAR 9.104-6, C.32 If applicable, did CO properly report violation or possible violation of Integrity Act? FAR 3.104-7; HHSAR No. Action Item FAR/HHSAR Part Yes No N/A Comments C.33 If applicable, were suspected/reported violations of the Covenant Against Contingent Fees reported properly? FAR 3.405; HHSAR 303.405 C.34 If applicable, has the proper language regarding Personal Identity Verification been included in the contract? HHSAR 304.13 C.35 Is there adequate documentation in file to support responsibility determination (including financial responsibility [e.g., current balance FAR 9.103(b), 9.104-1 14.408-2
to conform to the essential requirements of RTP determined to be nonresponsive and therefore unacceptable? C.83 If insufficient acceptable proposals received to ensure price competition under Step 2, did CO identify proposal deficiencies and request clarifying/supplemental info? FAR & (2) C.84 If 2-step sealed bidding, were unsuccessful offerors in Step 1 advised of the basis for determination not to continue to Step 2, and were debriefings held if requested by unsuccessful offerors after Step 1? FAR 14.503-1(g) No. Action Item FAR/HHSAR Part Yes No N/A Comments C.85 If 2-step SB discontinued, did CO include statement of facts and circumstances in contract file and notify each offeror in writing? FAR 14.503-1(i) C.86 Was responsiveness of Step 2 bids determined? FAR 14.301 C.87 Were Step 2 bids submitted timely, and if late, were they handled properly? FAR 14.302(a), 14.304(b)(1) C.88 Was a public bid opening held for Step 2 bids? FAR 14.402-1, 14.402-2 C.89 Was submission, modification or withdrawal of bids in Step 2 handled properly? FAR 14.302, 14.303, 14.304
No. Action Item FAR/HHSAR Part Yes No N/A Comments D.16 If task/delivery order over SAT and exception to fair opportunity is used, is justification properly completed and approved at the proper level, and is file properly documented? FAR 16.505(b)(2)(ii) D.17 If task/delivery over SAT and exception to fair opportunity is used, has posting requirement been properly followed? FAR D.18 If task/delivery order over $5M under IDIQ, does requirement sent under fair opportunity provide proper information? FAR 16.505(a)(9)(b) (iii) D.19 If task/delivery order under IDIQ, in excess of $5M, has CO properly notified unsuccessful offerors? FAR 16.505(b)(4) D.20 As applicable, has CO bilaterally modified task order/delivery order contract to include FAR 52.203-16 regarding conflicts of interest? FAR 3.1103, 3.1104, 3.1105, 3.1106; D.21 If options included in contract, have they been executed properly and documented? FAR 17.207 D.22 If contract involves acquisition of EIT subject to Section 508, has the CO ensured that the contractor has provided a properly completed HHS Section 508 Annual Report HHSAR 317.207
D.50 Where applicable, are contractor’s requests for equitable adjustment processed in accordance with FAR 50.103 and is there a compliant approval/denial Memorandum of Decision in file? FAR 50.103-6 No. Action Item Part Yes No N/A Comments D.51 If existing contract contains clause at FAR 52.209-8, and conditions at FAR 9.104-7 has CO bilaterally modified existing contract to replace FAR 52.209-8 with FAR 52.209-9? FAR 9.104-7, 52.209-9, Alt. 1 INVOICES D.52 Have contractor’s invoices been reviewed/approved/disapproved in a timely manner? FAR 32 TERMINATIONS D.53 If termination for convenience/default deemed necessary, was process handled properly? FAR 49 D.54 If contract does not contain a termination for default clause and contractor has failed to perform, have proper procedures been followed? HHSAR342.7002(c) D.55 As applicable, has CO ensured that information related to termination for cause notices and any amendments are reported in FAPIIS, and if a termination for FAR 8.406-4(e), 12.403(c)(4), 42.1503, 49.208
INSPECTIONS D.65 Is there compliance with acceptance/inspection/quality assurance requirements? FAR 46.102 D.66 If commercial, is there compliance with commercial quality assurance/inspection requirements? FAR 12.208 No. Action Item FAR/HHSAR Part Yes No N/A Comments SUB-CONTRACTING D.67 If applicable, are subcontract reports by prime contractor and subcontractors in file (using eSRS), and have the reports been evaluated? FAR 19.704(a)(10), 19.705-6, 19.705-7, 19.706 (Req. for Large Bus. > $550K) DEBARMENT D.68 Have debarment/suspension procedures been properly followed? FAR 9.4, HHSAR 309.4 VECP D.69 Has Value Engineering Change Proposal (VECP) been received and processed appropriately? FAR 48.103 PROPERTY D.70 Was an analysis conducted of the contractor’s property management policies, procedure, practices and systems, and if noncompliant, did CO provide written notification as required? FAR 45.105 MISCELLANEOUS D.71 If applicable, are ARRA reports submitted by the contractor and FAR 4.15, 52.204-11, OALM, OAMP, DAPE
E.3 Has contract completion statement been prepared? FAR 4.804-5(b) E.4 If applicable, as adequate final indirect cost proposal been submitted and verified? FAR 42.705 E.5 If applicable, have quick closeout procedures been used? FAR 42.708 E.6 Has disposition of GFP/GFE been addressed? FAR 45.603 E.7 Has past performance evaluation been received? FAR 42.1502 (over $100K) E.8 If applicable, has a contract in accordance with agency procedures been performed? HHSAR E.9 Have storage, handling & disposal of contract files been accomplished in accordance with agency procedures? FAR 4.805 E.10 Has closeout been accomplished in a timely manner? FAR 4.804-1 E.11 Has the HHS GWAC contract been used to accomplish closeout, or has a justification been prepared for the file? HHS guidance E.12 Have excess funds been deobligated and returned to customer? FAR 4.804-5