2 124203 Dead End for Neutral Carrier ABC Pc 3,017 3 124206 Connector Insulation Piercing for ABC Pc 8,045 4 124208 Clamp Suspension Neutral Carrier ABC Pc 2,011 5 124211 Connector Clamp Insulation Piercing AI ABC Pc 10,056 6 124215 End Caps-ABC Pc 12,067 7 124238 Hook Dead End (LV ABC) for Wooden Poles Pc 1,508 8 124243 Suspension Hook c/w Band Set Concrete Pc 1,006 9 124263 Cable Tie 300 x 4mm Pc 10,056 10 - M20 x 180MM Open Eye Hook (LV ABC) for use with universal clamps Pc 1,508 11. - Core Separators Pc 5,028 12. 124202 Dead End Clamp 11kv ABC Pc 86 13. 124209 Suspension Clamp 11kv ABC Pc 1,787 14. 124222 Tap-off connector 11kv ABC (2 Point) Pc 551 15. 124223 Tap – off connector 11kv ABC (3 Pc 257 16. 124237 Suspension Hook 11kv ABC Pc 1,787 17. 124239 Dead End Hook 11kv ABC Pc 86
18. 153370 Termination 11kv O/D XLPE 70mm2 AI ABC Pc 86 19. New MV Sleeve joints for supporting catenary Pc 184 *NOTES: - 1. All Tenderers must indicate the type, model (where applicable), dimensions and weight of the goods in their bid documents. 2. Tenderers shall, where applicable, indicate ready stocks and quantity if available. Part B – Delivery Schedule of Goods Required Item No. *KPLC Code Brief Description Unit of Measure Location Quantity Aug 2018 Sept 2018 1 124201 Hook Pigtail Insulated Messenger ABC 240 Pc Bulk Store 1,006 1,006 - 2 124203 Clamp Dead End for Neutral Carrier ABC Pc Bulk Store 3,017 3,017 - 3 124206 Connector Insulation Piercing for ABC Pc Bulk Store 8,045 4,022 4,023 4 124208 Clamp Suspension Neutral Carrier ABC Pc Bulk Store 2,011 2,011 - 5 124211 Connector Clamp Insulation Piercing AI ABC Pc Bulk Store 10,056 5,028 5,028 6 124215 End Caps-ABC Pc Bulk Store 12,067 6,033 6,034 7 124238 Hook Dead End (LV ABC) for Wooden Poles Pc Bulk Store 1,508 1,508 - 8 124243 Suspension Hook c/w Steel Band Set Concrete Pc Bulk Store 1,006 1,006 - 9 124263 Cable Tie 300 x 4mm Pc Bulk 10,056 5,028 5,028 10 - M20 x 180MM Open Eye Hook Pc Bulk 1,508 1,508 -
Item No. *KPLC Code Brief Description Quantity Country of Origin Unit DDP VAT Inclusive Total price DDP VAT inclusive 1 124201 Hook Pigtail Insulated Messenger ABC 240 1,006 2 124203 Clamp Dead End for Neutral Carrier ABC 3,017 3 124206 Connector Insulation Piercing for ABC 8,045 4 124208 Clamp Suspension Neutral Carrier ABC 2,011 5 124211 Connector Clamp Insulation Piercing AI ABC 10,056 6 124215 End Caps-ABC 12,067 7 124238 Hook Dead End (LV ABC) for Wooden Poles 1,508 8 124243 Suspension Hook c/w Steel Band Set Concrete 1,006 9 124263 Tie 300 x 4mm 10,056 10 - M20 x 180MM Open Eye Hook (LV ABC) for use with universal clamps 1,508 11. - Core Separators 5,028 12. 124202 Dead End Clamp 11kv ABC 86 13. 124209 Suspension Clamp 11kv ABC 1,787 14. 124222 Tap-off connector 11kv ABC (2 551 15. 124223 Tap – off connector 11kv ABC (3 Point) 257 16. 124237 Suspension Hook 11kv ABC 1,787
SECTION XI A - TENDER SECURITY FORM – (BANK GUARANTEE) (To Be Submitted On Bank’s Letterhead) Date: To: The Kenya Power & Lighting Company Limited, Plaza, Kolobot Road, Parklands, P.O Box – 00100, Nairobi, Kenya. WHEREAS ……………………………………… (name of the Tenderer) (hereinafter called “the Tenderer”) has submitted its Tender dated ……… for the supply, installation
SECTION XX - SUPPLIER EVALUATION FORM (This form is for information only and not to be filled in by any bidder. It is for official use by KPLC to evaluate performance of Suppliers during the contract period) Name of Firm…………………………………...Date………………… Category of Product/Service (e.g. Conductors) ………………… Period of evaluation………………………………………………........ 1. COST OF SERVICE/PRODUCT Rating guidelines Suppplier Score Procurement Score User Score Comments Totals Did the vendor assist in or advice on ways of reducing the costs? YES:4 PARTIALLY:2 NO: 0 10 How closely did your final costs correspond to your expectation at the beginning of the project/tender? YES:2 PARTIALLY:1 NO: 0 10.00% Did the company stick to the agreed transation/contract rates? YES:4 PARTIALLY:2 NO: 0 2.ON TIME DELIVERY OF PRODUCT OR SERVICE Totals Did the vendor perform work in compliance with contract terms and agreements? YES:6 PARTIALLY:3 NO: 0 10 Was the vendor prompt and effective in correction of situations and conditions? YES:2 PARTIALLY:1 NO: 0 10.00% Are you able to track service level agreements and determine duration of incidents from the vendor? YES:2 PARTIALLY:1 NO: 0 3. FLEXIBILITY TO RESPOND TO UNEXPECTED DEMAND OF SERVICE Rating guidelines Totals Was the vendor willing to change product/service on special needs? YES:6 PARTIALLY:3 NO: 0 6 6.00% 4. QUALITY Rating guidelines Totals When performing their duties, was there - rework or NO:6 PARTIALLY:3 YES: 0 14
returns caused by non conformance to quality? Was the quality of service delivered equal to KPLC minimum requirements? YES:8 PARTIALLY:4 NO:0 14.00% 5.RESPONSIVENESS Rating guidelines Totals Was the vendor well responsive to information requests, issues, or problems that arose in the course of service? YES:2 PARTIALLY:1 NO: 0 14 Was the vendor open to feedback on low quality of service levels and willing to act on this? YES:6 PARTIALLY:3 NO: 0 14.00% Is it easy to reach staff members of suppliers in case of a request or query? (are communication channels clear?) YES:6 PARTIALLY:3 NO: 0 6. CUSTOMER SUPPORT Rating guidelines Totals Did the vendor effective customer support? YES:10 PARTIALLY:4 NO: 0 18 In case of reported problems/issues, were follow ups by the vendor to ensure the problem is fully resolved during support? YES:8 PARTIALLY:4 NO: 0 18.00% 7. COMMUNICATION SKILLS Rating guidelines Totals Are you satisfied with the attitude, courtesy, and professionalism of this vendor's staff? Written or spoken? YES:2 PARTIALLY:1 NO: 0 6 Are the vendor's well equipped and skilled in handling requests / issues? Are you rotated too much among staff on an issue? YES:4 PARTIALLY:2 NO: 0 6.00% 8. DOCUMENTATION AND ACCOUNTING Rating guidelines Totals Are you satisfied with how the Vendor presents documentation (invoices & licenses etc) when required to do so, to necessitate finalization of contract renewals and payments? YES:6 PARTIALLY:3 NO: 0 10 Was problem documentation YES:4 PARTIALLY:2 NO: 0 10.00%
3. Deviations from the tender specifications, if any, be explained in detail in writing, with supporting data including calculation sheets, detailed drawings and certified test reports and submitted together with the Tender. In submitting the deviations, cross-references should be made to the documents submitted. KPLC reserves the right to reject the goods if such deviations shall be found critical to the use and operation of the goods. 4. Detailed contact information including e-mail, facsimile, telephone or any other form of acceptable communication of the testing and standards body used shall be provided. 5. Type Test Certificates and their Reports and or Test Certificates and their Reports are translated into English, all pages of the translations must be signed and stamped by the testing authority. 6. A Copy of the manufacturer’s valid quality management system certification i.e. ISO 9001 shall be submitted for evaluation. For locally manufactured goods, valid KEBS Mark of Quality Certificate or KEBS Standardisation Mark Certificate will also be accepted. 7. In all cases where the level of galvanizing and painting is not specifically stated in the detailed Technical Specifications, the general requirement shall be for a uniform coating of thickness not less than 80 microns. 8. Suppliers are required to provide information on proper representative(s) and or workshop for back-up service and or repair and maintenance including their names, telephone, facsimile, e-mail, physical and postal addresses, along with their offers