Specifications for Original Withholding Returns RECORD SPECIFICATIONS 275 Character (MEETRS) (276) Record Size: 275 Character (MEETRS) (276) Record Medium: Electronic Filing File Organization: Sequential (text file) Transmitter Record Location Field Length Type Description 1 Record Identifier A/N Enter “A” 2 – 5 Tax Year 4 N the 4 digit year for which this report applies. Numerics only. System edit is in place. 6 – 14 Transmitter’s Federal Employer ID # 9 N Transmitter’s federal employer ID number. Numerics only. Omit hyphens, prefixes & suffixes. 15 - 18 Taxing Entity Code 4 A/N “WITH” 19 – 23 Not used by State of Maine. 5 -- Any information entered in these positions will be ignored. 24 – 73 Transmitter Name 50 A/N Enter the name of the organization submitting the file. 74 – 113 Transmitter Street Address 40 A/N Enter the street address of the organization submitting the file. 114 – 138 Transmitter City 25 A/N Enter the city of the organization submitting the file. 139 – 140 Transmitter State 2 A/N Enter the standard two character alpha FIPS postal abbreviation. See Appendix A. 141 – 153 Not used by State of Maine. 13 -- Any information entered in these positions will be ignored. 154 – 158 Transmitter ZIP Code 5 A/N Enter a valid zip code (see Page 6). Alphanumeric. 159 – 163 Transmitter ZIP Code Extension 5 A/N Enter the four digit extension of the US zip code, with hyphen in position 159. For Canadian zip codes, enter last two characters. If not applicable, enter spaces. 164 – 193 Transmitter Contact 30 A/N Name of individual from transmitter organization, who is responsible for the accuracy and completeness of the report. 194 – 203 Transmitter Contact Telephone Number 10 N Telephone number at which the transmitter contact can be telephoned. Numerics only. Omit hyphens and parenthesis. 204 – 207 Telephone Extension/Box 4 A/N Enter transmitter telephone extension or message box. 208 – 275 Not used by of Maine. 68 -- Any information entered in these positions will be ignored.
Employee (S) Record for Withholding Returns Location Length Type Description 1 Record Identifier 1 A/N Enter “S” 2 – 10 Social Security Number 9 N Employee’s/Individual’s social security number. If not known, enter zeros. Numerics only. Omit hyphens. System edit is in place. 11 – 30 Employee/Individual Last Name 20 A/N employee/individual last name. The spelling should agree with the spelling of the name on the individual’s social security card. 31 – 42 Employee/Individual First Name 12 A/N Enter employee/individual first name. The spelling should agree with the spelling of the name on the individual’s social security card. 43 Employee/Individual Middle Initial 1 A/N Enter employee/individual middle initial. The spelling should agree with the spelling of the name on the individual’s social security card. If none, enter space. 44 – 45 State Code 2 N Enter the state FIPS postal numeric code for the state to which taxes are being reported. (Maine is “23.”) 46 – 51 Reporting Quarter and Year 6 N Enter the last month and year for the calendar quarter for which this report applies; e.g. “032018” for Jan-March of 2018. System edit is in place. 52 - 142 Not used by State of Maine. 91 -- Any information entered in these positions will be ignored. 143 – 146 Taxing Entity Code 4 A/N Enter “WITH” 147 – 190 Not used by State of Maine. 44 _ _ Any information entered in these positions will be ignored. 191 – 204 Quarterly Maine Income Tax Withheld 14 N Enter the amount of the individual’s MaineIncome Tax withheld in quarter. Money field*. The sum of amounts entered in this location for all related S records must equal T Record location 213-226 and F Record location 41-55. System edit is in place. 205 – 214 Not used by State of Maine. 10 -- Any information entered in these positions will be ignored. 215 – 225 Withholding Account ID Number 11 A/N Maine Revenue Service Withholding Account ID Number of the company that withheld. Must be 11 characters. System edit in place. 226 – 275 Not used by State of Maine. 50 -- Any information entered in these positions will be ignored. *Money field – see Page 5.
12 – 21 Total Number of E Records in File 10 N The total number of “E” records included in the entire file. Numerics only. Must also match the total number of employers entered on the Upload page. System edit is in place. 22 – 25 Taxing Entity Code 4 A/N ‘WITH’ 26 – 40 Not used by State of Maine. 15 -- Any information entered in these positions will be ignored. 41 – 55 Quarterly Withholding Total 15 N Quarterly Withholding reported. Include all income tax withholding reported in the file. This must equal total of all S Record Locations 191-204 in the file. Money field*. System edit is in place. 56 – 275 Not used by of Maine. 220 -- Any information entered in these positions will be ignored. *Money field - see Page 5. Appendix A - FIPS Codes & Canadian Postal Codes Federal Information Processing Standard (FIPS 5-2) Postal Abbreviations and Numeric Codes and Canadian postal codes Abbreviation Numeric Code State Abbreviation Numeric Code Alabama AL 01 Montana MT 30 Alaska AK 02 Nebraska NE 31 Arizona AZ 04 Nevada NV 32