Outputs and indicators (as per the signed Annual Work Plans for 2009, 2010 and 2011) Key activities planned during the reporting period (as per the signed Annual Work Plans for 2009, 2010 and 2011) Expenditures (NB; The figures are provisional as of December 2011. The 2011final expenditure figures will be made available through the CDR March 2012) Progress towards achieving outputs and targets achieved against indicators Reasons if progress below target Output 1: Results-Based Programme & Project Management - Institutional capacities of DIC/MPI and Implementing Partners strengthened for programme/project management and capacity development, by establishing and operationalizing “RBM One Stop Service Centre” by end 2011 Indicators: Availability of a finalized draft TOR for “ODA RBM One Stop Service Center” within DIC/MPI as well as a capacity development plan, submitted to DIC for approval Target: Final draft TOR for the ODA RBM One Stop Service Center and capacity development plan approved and “ODA RBM One Stop Service Center” piloted within DIC/MPI Baseline: No RBM & CD One Stop Service Centre at DIC as of December 2008 Activity Result 1. “ODA RBM & Capacity Development One Stop Service Centre” set up in DIC 1.1: Recruit a RBM/M&E officer Activity Result 1 sub-total: US$ Completed. In the 2nd half of 2010, an international RBM Advisor (consultant) was hired, who successfully carried out the capacity assessment of the IP (DIC/MPI), drafted a short- to mid-term capacity redevelopment plan for DIC which included a roadmap for a ‘DIC Service Centre’. 1.2: Undertake a capacity assessment of DIC Completed. See also 1.1. The capacity assessment was conducted by the RBM consultant by December 2010, and a draft capacity development plan was proposed and presented to the DIC management.
2.1: Identify most suitable certification programme for financial management (including UNDP certificate) (under micro assessment recommendation) Activity Result 2 sub-total: US$ Pending. The consultation was at initial stage. Further consultation and discussion needs to be carried out between UNDP and DIC in light of the HACT Micro Assessment. Also, it was not too clear as to whether DIC has mandate or authority to lead the ‘certification’ of the government officials in the area of financial management 2.2: Identify target officials Pending. The consultation was at initial stage. See above 2.1 2.3: Learning & training for officials to support certification Pending. The consultation was at initial stage. See above 2.1 Activity Result 3: UN External Access granted to DIC and key IPs
3.1: Provision of Atlas External Access to government staff Activity Result 3 sub-total: Completed. Project Manager (Director of the UN System Division of DIC/MPI) has been granted ATLAS External Access, as well as the project’s Finance Officer. 3.2: Necessary IT environment for Atlas External Access Completed. Computers and the server were procured for DIC/NIM Team. 3.2: Training on ATLAS External Access by UNDP Completed. The training was provided by UNDP/PMSU to Project Manager (Director of the UN System Division of DIC/MPI) as well as to the project’s Finance Officer Activity Result 4. Support to NIM Audit 4.1: Audit outsourced to audit firm Activity Result 4 sub-total: Completed. The Project financed the procurement of audit service from KPMG for FY 2009 audit, and from Ernst Young for FY 2010 audit. 4.2: Support the closed projects to be prepared for audit Completed. For instance, GPAR Luang Prabang and NSEDP Project were closed by the end of 2010 before the audit was done, and therefore the NIM Project supported these closed projects to be prepared for the audit e.g. by making necessary payments on their behalf, etc.
in audit observations in the procurement related areas over the years. 1.5: IPs for new UNDP procurement manual, and adapt to new government procurement procedures once adopted Pending. The training is awaiting the roll out of the new UNDP NIM Manual and SOP in 2012. Output 4: NIM Policies and New Guideline - Improved guidelines, processes and procedures for programme and project management put in Indicator: Availability of an approved revised gender- NIM Guidelines Target: 1997 NEX manual revised by incorporating the new UNDP corporate NIM Manual, POPP and government SOP Baseline: 1997 NEX manual in use at end 2008 Activity Result 1: A new NIM manual for UNDP supported projects in Lao PDR rolled out 1.1: Hire a consultant Activity Result 1 Completed. A senior international UNDP staff was seconded from the Myanmar Country Office in 2009 to develop a local NIM Manual (however, his work needed to be suspended because the UNDP HQ instructed all the COs in the world to stop their work to develop local NIM guidelines in anticipation of the issuance of a single global NIM Manual that would replace all locally developed guidelines, including the 1997 NEX Manual in Lao PDR) 1.2: Revised NIM Manual by incorporating UNDP corporate NIM Completed. UNDP HQ issued a new global NIM Manual in July 2011, following which the
able to discharge and complete assigned Target: Intern produced the internship reports; new interns start internship; 2 interns (1 female, 1 male) recruited and trained by DIC and able to discharge and complete assigned tasks Baseline: No internship scheme as at end 2008 USD 1.2: Advertise and recruit 2 youths (1 female) as a full time members of DIC/NIM Team Completed. Activity Result 2: All new DIC/MPI staff provided with a series of detailed training on RBM 1.1: Training plan (curriculum) developed Activity Result 2 sub-total: USD Completed. 1.2: Training for new comers, and Training for trainers Completed. 2009-2011 grand total (provisional) USD(% delivery of budget)