Last Modified By Identifies the last date and time the payment plan was changed, and the user who made the changes. Viewing and Modifying a Payment Plan In the main menu, select Billing, Configuration, then Payment Plans. A list of all available plans is displayed. Tip: By default, only Active are displayed. Clear the filter in the Status column to view all plans. Click a link in the Name column to view the payment plan details. If there are a large number of available plans, see the Using Grids section of the User Guide - Introduction document for help on finding the appropriate plan. See the section on for a detailed description of the fields. All fields may be edited, if necessary, except for the Code field. Click Save to save any changes and remain on the page, click Save & Close to save and return to the payment plan list, or click Close to return to the payment plan list without saving any changes. Deactivating a Payment Plan Once created, a payment plan cannot be deleted. It can be deactivated, which leaves it linked to any existing companies or individuals, but prevents it from being used for new configurations. In the main menu, select Billing, Configuration, then Payment Plans. A list of all available plans is displayed. Tip: By default, only Active plans are displayed. Clear the filter in the Status column to view all plans. Locate the plan or plans to be deactivated. If there are a large number of available plans, see the Using Grids section of the User Guide - Introduction document for help on finding the appropriate plans.
one or more boxes for receipts to be reversed. The same reversal details will be applied to all selected receipts. Click Reverse. The Receipt Reversal window opens. Complete the necessary information. Fields marked with a red asterisk * are required. Reversal Date the date of the reversal, or select the date from the calendar lookup . Correction Reason Select the reason for the reversal. Other Reason This field can be used to add comments related to the Correction Reason. Description A description can be entered for the reversal. Post and then confirm the posting when prompted, or click Close to close the window without completing the reversal. Once posted, a receipt is created containing one reversal receipt for each selected receipt. If the selected receipts are from more than one bank account, a new batch is created for each bank account. Once a receipt has been reversed, no further action can be taken on the selected receipt or the new reversal receipt. Click link in the Correction Details column to view the Reversal Information. Reallocating a Posted Receipt In the main menu, select Billing, Receipts, then Receipt Corrections. The Receipt Corrections page opens. Fill in the necessary search filters to locate the required receipts. Reporting Period Select a beginning and/or end date to return results within the selected range. The dates can be entered manually, or selected from the calendar lookup . Bill to Select a Bill To Party to filter the results.
Only the relevant versions of receipts are included. Receipts that have been reversed, either directly or as part of a reallocation, are not included, nor is the reversal receipt itself. If a receipt has been reallocated multiple only the most recent is included. The Total line is available when a single Currency has been selected. The totals are based on all results of the search, and will not be affected by any filters applied to the grid columns. View Details in the Action column to view a detailed breakdown. The Aged Receivables Detail window opens. Bill To Party Displays the selected Bill To Party. Reporting as at Displays the report date selected in the Reporting as at filter in the Search Criteria.
Remit to Company Displays the name of the insurer company that received the payments. Payment Date Select the date that the payments were made. The date can be entered manually, or selected from the calendar lookup . Amount Displays the total amount of the selected transactions. If this value is negative, the payment cannot be completed. Close the window and select additional Credit transactions or remove Debit transactions to produce a positive or zero value. Bank Account Select the bank account used for the payment. Only accounts for the appropriate currency will be displayed. Bank Account Number Displays the account number. This is filled in automatically when the Bank Account is selected. Currency Displays the currency associated to the bank account. This is filled in automatically when the Bank Account is selected. Reference Enter the reference code of the payment. Description A description of the payment can be entered. The Payment Allocation panel displays the details and totals of the selected transactions. Click Submit, then click OK on the confirmation message. The transactions are marked as paid, and can no longer be edited. The Insurer Payable Journal list is updated. If the Paid status is not checked in the Search Criteria, the selected transactions will no longer be shown. Click a link in the View column for a paid transaction to view the payment details.
Index A Accepted status 135 Access Key field 53 Account History 64 Account History menu item 111 Account History page 64, 111 Account History report 64, 111 Account Number field 59, 60, 117 Account Type column 43 Account Type field 40, 126 Accounting Period window 33 Accounting Periods 30, 31 Accounting Periods panel 33 Accounts Payable - Distributor option 40 Accounts Payable - Insurer option 40 Accounts Receivable - Insurer option 40 Accounts Receivable option 40 Action column 92, 94, 106, 113, 114 Active checkbox 4, 8, 14, 24, 28, 38, 42, 49, 54, 60 Add & Close button 4, 8, 20, 42, 43, 49, 73 Add & New button 4, 8, 20, 42, 43, 73 Add button 3, 7, 11, 20, 23, 26, 30, 35, 39, 45, 49, 52, 70, 72, 79, 85, 91, 93, 105 Additional Period Assignment field 32 Additional Settings panel 26, 30, 32 Address 60, 117 Address Fields 60 Adjusted Party field 71 Adjustment Number field 74 Adjustment Type 40, 71 Adjustment Type List panel 3, 5, 6 Adjustment Type window 3 Adjustment menu item 3, 5, 6 Adjustments field 48 Aged Receivables Detail window 114 Aged Receivables menu item 113 Aged Receivables page 113 Aged Receivables Report 113 Aged Transaction window 117 Aged Transactions 115, 117 All option 13 Allocation Amount column 90 Allocation Amount field 92, 94, 106 Billing On Weekends checkbox 19 Allow Partial Online Payments checkbox 26 Amount field 68, 72, 122, 131 Annually option 47 Applicable To field 4 Applied Amount field 89, 104 Apply Receipt to Oldest Invoices checkbox 25 Assign / Fees in Full to First Scheduled Payment field 47 B Back button 77 Back to Previous Page button 68 Bank Account field 40, 81, 120, 122, 129, 131 Bank Account List panel 7, 9, 10 Bank Account Number field 8, 81, 122, 131 Bank Account option 40 Bank Account window 7 Bank Accounts menu item 7, 9, 10 Bank Name column 9 Bank Name 8 Batch Information panel 86, 102 Batch Number column 82, 83, 85, 95, 96, 97, 137 Batch Number field 80 Batch Number link 143 Batch Receipt List panel 79, 82, 83, 85, 95, 96, 97 Batch Receipt Management page 79 Batch Receipts menu item 79, 82, 83, 85, 94, 95, 96 Batch Reference field 81
On Account Receipt Allocations panel 89, 90, 93, 94 On Account Receipts panel 93 On Demand Invoicing 76 On Demand Invoicing menu item 76 On Demand Invoicing page 76 Online Payment List panel 135, 136 Online Payment of Invoices 66 Online Payments menu item 135 Online Payments page 67, 135 Online Payments Report 135 Open status 32 Other Reason field 99, 102, 110, 144, 145 Output Format column 139 Output 37, 38 Outstanding Amount 92, 106 Outstanding Amount column 90, 110 Outstanding Invoices 65 Outstanding Invoices list 67, 68 Outstanding Invoices page 65, 66 Outstanding Invoices panel 92, 105, 108, 109 P Paid status 120, 123, 128, 132 Party Type field 13 Pay button 66 Payment Allocation 123, 132 Payment Date field 122, 131 Payment Date fields 120, 129 Payment Frequency field 47 Payment Information panel 122, 131 Payment Initiation window 66 Payment Method 83, 88, 104 Payment Plan Configuration 46 Payment Plan Management page 45, 52 Payment Plans menu item 45, 49, 50, 52, 54, 55 Payment Plans panel 45, 50, 51, 52, 55, 56 Payment Provider 53 Payment Reference field 120, 129 Payment Start Date field 46 Payment window 121, 131 PDF format 38 Pending initial status 41 Pending option 72 Pending status 119, 121, 128, 130, 135 Period Duration field 32, 33, 34 Period End Report checkbox 138 Period Ending 124, 125 Period Name column 33 Period Name field 34 Period Number field 34 Periods 37 Phone field 60, 117 Policy Target field 34 Policy Number 84, 88, 95, 104 Policy option 13 Policy Transaction field 88, 95, 104 Policy Transaction ID field 84 Post at Period End checkbox 37 Post Batch button 97 Post button 74, 75, 100, 106 Posted option 71 Posted Report checkbox 138 Posted status 80, 97 Posting an Adjustment 75 Posting Batches 96 Prefix field 22 Premium Income option 41 Premium Type 40, 41 Preview button 77 Product field 40, 41 Profile ID field 53 Profitability Target field 33 Q Quarterly option 47 R Rate field 73 Ready for Payment initial status 41
W Web Service URL field 53 Weekly frequency 37 Working option 71 Working status 80 Write Offs / Bad Debt Expense option 41 Write-Off 101, 108 Write-Off Amount column 110 Write-Off button 109 Write-Off Details panel 145 Write-Off Reason field 24, 110, 145 Write-Off Reason window 23 Reasons panel 23 Write-Off Summary panel 110 Write-Off window 109 Write-Offs menu item 108 Write-Offs page 108 Z Zero Padding checkbox 22 Zip/Postal Code field 60