Information System members follow their local processes and agreements for mutual aid. Activities to support regional coordination are not reimbursable outside of formal mutual aid agreements. Unique circumstances of an emergency may prevent the implementation of Framework components, or require actions that are significantly different from those described in the Framework. All Bay Area jurisdictions – and the Bay Area Information System – align with the systems, concepts, and structures in the California Standardized Emergency Management System. Bay Area Information System members are responsible for maintaining positive working relationships, open communication, and active coordination before, during, and after an emergency. V. This section provides an overview of Joint Information System activities, whether for non-emergency events or to support regional coordination during an emergency response. Coordination for Non-Emergency Events Bay Area Joint Information System members work together to prepare for, mitigate, prevent, and protect the region from emergencies. Examples of non-emergency activities include: Hosting or attending workshops, meetings, and trainings on emergency public information and warning Hosting or attending networking gatherings to get to know other Joint Information System members Sharing information on or inviting other members to participate in local preparedness campaigns Sharing local public information and warning plans and tools Supporting exercises as evaluators or observers Participating in regional exercises or planned events to practice Joint Information System coordination A Joint Information System member who would like to reach the Joint Information System for support or participation for an upcoming activity has multiple options: Contact other member(s) directly or as a group using virtual coordination platforms or the Joint Information System Listserv Contact the Joint Information System Leadership Committee member representing the Operational Area or Core City Emergency Coordination
Share inventory with Mutual Aid Coordinator (Leadership Committee) and your local Emergency Operations Center Inform the Regional Joint Information System Coordinator and/or Mutual Aid Lead of requests for mutual aid (they do not fill requests, but they may have suggestions for members with the necessary skills and experience) Inform the Regional Joint Information System Coordinator and/or Mutual Aid Lead of requests for mutual aid (they do not fill requests, but they may have suggestions for members with the necessary skills and experience) Update mutual aid inventories to reflect lessons learned Admin/ Maintenance Maintain relationships and operational readiness through regional training and exercise opportunities Implement the Information System for planned events Welcome and onboard new members Maintain Joint Information System Listserv Continuously use virtual coordination platforms to information Document any Joint Information System activities Facilitate information sharing between affected and un-affected Operational Areas (especially on virtual coordination platforms ) Document mutual aid activations Support utilization of virtual coordination platforms for regional coordination Facilitate coordination with state, federal and other California regional and private sector partners Document mutual aid activations Support utilization of virtual coordination platforms for regional coordination Document best practices and lessons learned Support utilization of virtual coordination platforms for regional coordination Participate in after-action reporting Support implementation of corrective actions