Wildcare family membership and children volunteering Pending action: Sheryl Hamilton and Mark Holdsworth (with input from Stan Matuszek) to prepare a discussion paper on children/families and Wildcare. No progress. Place as Agenda Item for next meeting. Wildcare Constitution reforms passed at March 2015 Special General Meeting MM Minor Wildcare Constitution amendments were passed at a Special General Meeting on 28th March 2015. Malcolm reported that the amended Constitution will be proof-read and released next week. Malcolm to send Andrew amended Wildcare Constitution to go on Wildcare website. Wildcare Board Directory MM Directors provided relevant contact details for an internal Board Directory. Wildcare Board Directory finalised and circulated. None Sponsorship Workbook MM Pending action: Malcolm MacDonald to circulate Sponsorship Workbook to Board. Malcolm noted in his CEO report that the workbook still needs to be finalised. Pending action to be completed Directors’ Review questionnaire SS Some (but not all) Directors have completed the self-assessment questionnaire in regard to Wildcare Board of Management progress and workings. Common themes in responses: Not enough time dedication to the Concern about lowering of tone and lack of respect within the Board, Lack of progress in actioning Strategic Plan, Lack of participation by members, Concern about Website – lack of Web Master, Concern about lack of commitment from government to embrace things that Wildcare can offer. Remaining Directors to submit the Review questionnaire to Sally. Crowdfunding SH Sheryl circulated Mark’s summary of recommendations regarding crowdfunding. None None Letter to Dick Smith MM Malcolm sent a letter of congratulations to Dick Smith regarding his award of Companion (AC) of the Order of Australia and included an invitation to meet Wildcare BOM representatives the next time he is at Frenchmans Cap National Park. None None WildTimes newsletter AS WildTimes has been redesigned (for free) by graphic designer Dixie Makro (Dixie Design). Dixie also managed to get a much better rate with a Thanks to Dixie Design and Mercury Walsh printers for their contribution to the new production of WildTimes. None
Sally reported that Phil Wyatt is hoping to set-up website to automatically acknowledge people who donate to Wildcare; CEO reported that Peter Treseder (PG Dukes Pty Ltd, Trustee of The Patricia Dukes Foundation who donated to Penguin Cradle Trail) is coming to Tasmania in the next few months and so will endeavour to have some publicity about the donation (Greg Clarke, Friends of Penguin Cradle Trail) has been in discussion with PWS regarding this. Greg Wood (Menzies Centre) also suggested as guest speaker. amendments to CEO by the end of the year. Directors to complete “Skills Register” and return to CEO by next meeting. 7 Co-Chairs reports AS See Gift Fund report. SS Have attended a number of AGMs – Friends of Pittwater/Orielton Lagoon, Landcare AGM, Friends of Melaleuca, Friends of Maatsuyker ISland as well as some working bees; Met with Finance team; Executive meeting at end of August; Attended Tas Landcare conference; Reported that a new branch, Friends of Narawntapu, is established – they plan to start working in January 2016 and will focus on controlling sea spurge in the area of Narawntapu National Park. 8 Financial - General Need to demonstrate that we are tracking our spending (including external grant spending) – Alice to prepare summary of this. Lindie was to prepare a cash flow report; Note that the Wildcare fiscal year is the calendar year. Treasurer to prepare summary of spending including external grant spending – check with Lindie regarding progress on cash flow report; Treasurer to prepare forecast administration budget for next financial year to present at next meeting. 8.1 September 2015 financial report Alice Alice tabled Lindie’s report (circulated by email); moved a motion that the Financial Report be accepted; seconded by Sally Salier. Motion carried. At next Board meeting, Treasurer to present range of investment options and, based on historical record of
14 Media suggestions AS, MM Penguin Cradle Trail grant story; Funding support of Tassie vaccination; was recent general media on OBPs. be good to get media around these funding stories. None None 15 Other Business 15.1 Suggestion of change to quarterly Board meetings Suggestion to have less frequent Board meetings with a more strategically focussed agenda and more out of session actions progressed (e.g. grant applications). All Directors agreed on having four meetings per year – April, June, Sept, Dec Sheryl to circulate potential dates (depending on holidays, try for the 2nd Thursday of the month) 16 Date of next meeting – Thursday 10th December 2015 – Christmas lunch Venue options: Royal Yacht Club; Derwent Sailing Squadron; Botanical Gardens. Alice to ask if Royal Yacht Club venue available. If not available, Sheryl to find out about other venue availability. 17 Close Meeting closed at 3.20 pm Minutes accepted Date: Signed Chair