# Fraud Risk Risk Sources and Impacts (Method) Current Fraud Controls (Existing Controls) Current Risk (Controls in risk? Treatment plans to manage the risk Person responsible Broad Risk Area Human Resources 1 Human Resources Falsified documentation Falsified testimonials and qualifications provided by a prospective employee in to secure a position at the University or by an existing employee for remuneration benefit, through a promotion etc. Employees are asked to provide original or certified qualifications prior to commencement. Reference checks carried out on new joiners in to validate employment history and work experience. Consequence: Likelihood: Risk Rating: 2 Falsified claims for leave Absence of leave applications for leave taken take leave without booking through HORUS to maximise leave balances. Supervisors are aware of staff movements for any period of time and ensure that leave applications are submitted and approved. Consequence: Likelihood: Risk Rating:
3 Inappropriate access to and student personal information Unauthorised access or misuse of privilege access to or students’ personal information through the Student Administration and Human Resources Management System for personal gain. HRMS access is only provided on a need to know basis through a formal approval process. Consequence: Likelihood: Risk Rating: 4 Inflated working hours An employee inflates the casual hours worked or overtime claims for personal gain. A casual employee cannot submit a timesheet for payment before it is approved by their supervisor. Supervisors track staff workload and deliverables prior to authorising timesheets. Consequence: Likelihood: Risk Rating: Finance
7 Falsified travel claims Staff falsify travel claims, either to utilise for private expenditure or to receive a per diem. do not provide adequate supporting documentation and detailed travel itinerary/invoice from University appointed travel agents or provide fake documentation when seeking travel approval. All staff travel claims are reviewed in detail prior to being approved by their supervisor. Consequence: Likelihood: Risk Rating: 8 Not reporting FBT entertainment expenses Staff incur entertainment expenses without appropriately disclosing FBT declarations. The University has a food and drink FBT declaration which must be adhered to and all entertainment expenditure is to be supported by receipts. Consequence: Likelihood: Risk Rating: Procurement Activities
9 Contracts awarded to service providers/vendors without adherence to the University’s Procurement policy. Appointments of contractors/ consultants are not in accordance with the University’s procurement policy and procedures. Procurement being divided or split into separate parts to circumvent the procurement threshold. Purchasing goods and/or services from suppliers who are current employees of the University. An appointed person checks to ensure that all procurement activities need to comply with the University’s procurement threshold requirements. Independent and objective members on the evaluation are to ensure the procurement process is undertaken in accordance with appropriate probity and approval process. Consequence: Likelihood: Risk Rating:
10 Conflict of Interest and Collusion Staff do not declare a material personal interest in a significant University transaction or contract. Collusive practices between suppliers and staff resulting in the awarding of goods & services in exchange for a benefit. Personal interests are declared including any interest in any entity with which the University conducts business. Declared company directorships, secretaryships and partnerships require approval. Awareness of the University’s Code of Conduct through compulsory induction training. Appropriate delegation levels assigned to senior management. Independent members on the contract evaluation will minimise the likelihood of collusion. Consequence: Likelihood: Risk Rating: