companies, and United Nations agencies is an advantage. Provision of three references. The service provider shall include its relevant experience and capacity conducting similar work in the RFQ. Timeframe and Deliverables The overall duration of the provision of services covered by this TOR is from December 28, 2017 to February 9, 2018. The workshop will be held during the period of January 10-11, 2018. Deliverable Task Target Delivery Date (tentative) Payment E-mail from service provider indicating the proposed/selected and the booking confirmation from the selected hotel for the workshop Confirmation email form service provider of the hotel booking Identify the hotel as per UN Women requirements and obtain approval on the selected hotel from UN Women. Make a tentative reservation at the approved Hotel for the accommodation and meeting package Dec 28, 3, 2018 N/A Email room list indicating participants’ arrival/departure dates for the workshop Coordinate with the selected/approved Hotel, participants/experts and UN Women for the reservation of the accommodation and meeting facilities/meeting package as per UN Women requirements Keep and update the List of participants and communicate with hotel on numbers of rooms/participants, arrival/departure date and meal arrangement; Jan 6-9, 2018 N/A Printed out workshop materials for the workshop Liaise with and obtain approval from UN Women for workshop materials to be printed. conference materials, including banners, simple conference agenda, backboard and other conference materials, if any. Jan 8-9, 2018 N/A
Financial Quotation The components comprising the total price must provide sufficient detail to allow UN Women to determine compliance of quotation with requirements as per TOR of this RFQ. The supplier shall include a complete breakdown of the cost elements associated with each line item and those costs associated with any proposed subcontract/sub-awards (separate breakdown) for the duration of the contract. Provide separate figures for each functional grouping or category. Estimates for cost-reimbursable items, if any, such as travel, and out of pocket expenses should be listed separately. In case of an equipment component to the service provided, the Financial Quotation should include figures for both purchase and lease/rent options. UN Women reserves the option to either lease/rent or purchase outright the equipment through the contractor. All prices/rates quoted must be exclusive of all taxes, since the United Nations, including its subsidiary organs, is exempt from taxes as detailed in Clause 18 of the UN Women General Conditions of Contract. Note: Please fill in the table below and provide the spreadsheet with the same content. Workshop Budget Workshop Time: 10-11 January 2018 (2 days) Travel Time: 9-12 January 2018. Participants will arrive in the afternoon of 9 January and leave in the morning of 12 January 2018 35 participants Workshop Address: Kunming, Yunana Province Company Name: ITEMS TYPE UNIT PRICE DAYS Number ITEM Set Persons Hotel Accommodation Standard 3 24 0 Conference Room with AV equipment minimum for 35 people (grouped by round or rectangle tables) Standard 2 1 0 LCD Standard 2 2 0 Tea Standard 2 2 35 0 Breakfast 0 Lunch 2 1 35 0 Sum all above items 0 Subtotal Name Badge Standard 35 0
Printing and stationary Banners (made of red full dull poly textured oxford cloth) Standard 1 0 Printing materials (training manual with double-sided normal A4 paper for about 150 pages) Standard 35 0 Stationary for pariticipants (35 packages of notebooks and pens and 4-5 flipcharts and marker pens,etc) Standard 35 0 Subtotal 0 Other Cost 0 TOTAL 0 End of Annex 2