Flow Charts – Each incident has a flow chart for the Incident Commander and the Crisis Response Team to follow in order to effectively stabilize and terminate the incident Aids – The event aids provide information to assist the IC and the CRT in responding to an incident Emergency Phone Lists – Are provided to ensure the emergency responders are quickly notified of an incident Updated Floor Plans - Should be placed in the plastic pouch and be available electronically via the web-based database, selected by the WVDHSEM, to provide emergency responders with vital information Roles & Responsibilities – Key responsibilities of the CRT are listed to give team members a general idea of their roles during an emergency plan Crisis Communications – The flow of information is critical during an emergency and this section will provide proactive communication measures. ABBREVIATIONS USED: BHHF Bureau for Behavioral Health and Health Facilities BOE Board of Education CCT Crisis Communications Team CRP Crisis Response Plan CRPT Crisis Response Planning Team CRT Crisis Response Team DHHR Department of Health Human Resources EMA Emergency Management Agency HAZMAT Hazardous Materials IC Incident Commander ICP Incident Command Post ICS Incident Command System JIC Information Center LSIC Local School Improvement Council MHCRT Mental Health Crisis Response Team MSDS Material Safety Data Sheets NIMS National Incident Management System PA Public Address System PIO Public Information Officer SBHC School Based Health Center SMHPR School Mental Health Prevention and Response SRO School Resource Officer AKA Prevention Resource Officer (PRO) UC Unified Command WVDHSEM West Virginia Division of Homeland Security and Emergency Management iii
MITIGATION CHECKLIST FOR STUDENTS WITH SPECIAL Mitigation is the action schools take to identify barriers students with Mitigation Strategies for Students with Disabilities Identify a pre-evacuation site that is accessible to students with disabilities Plan a primary and secondary evacuation route from each location special may face during an emergency and eliminate or reduce their adverse effects. A hazards and vulnerability assessment of the site will help in preparing the emergency plan and identifying improvements for the student is in during the course of the day. Arrange sufficient transportation ahead of time entire student special needs/staff population. • to accommodate the that identifies safety. Teachers, Counselors and School Nurses Survey - Students Needing Assistance OR Accommodations During Crisis At the beginning of each year, teachers, counselors and school nurses should provide to the main office the name(s) of students/staff that will require special assistance in the event of an emergency. The type of assistance needed as a result of an injury is also required (e.g. broken leg during the year). Review how an emergency may impact the routine of students with special needs. Identify students and on the site with special needs and disabilities. The school principal must be aware of all students with special needs using school facilities and services. Identify the students who may need extra support in emergency crises, particularly those with multiple challenges. Make a list of the students on the school site who are on medication and their medication schedule. Maintain a list of all resources regularly relied upon and determine how a disaster might affect the use of them. Examples include: use of mobility aids, communication devices and electrically-dependent equipment. Identify all the stakeholders who should be considered in the plan (family, friends, service providers, personal attendants, physicians and others). Determine what short term accommodations to provide for students with temporary disabilities (e.g., broken leg) Assess potential hazards. Review evacuation equipment and routes. Develop a schedule a activities and classes where students with special needs may be located each period of the day. Consider classroom location in placement of students with disabilities. Evaluate the accessibility of nearby exits and proximity to the school nurse. Conduct a test of the family notification system to assure that contact information is up-to-date to help decrease parent anxiety during a disaster. Mental Health Schools should establish prevention protocols that are aligned with best practices outlined in WVDE policies and Addressing Mental Health in School Crisis Prevention and Response: A Resource Guide for West Virginia Schools.