Section I - Instructions to Bidders General Scope of Bid 1.1 The Employer, as indicated in the BDS, issues this Bidding Document for the procurement of the Works as specified in Section VII (Work’s Requirements) & Invitation for Bids (IFB). The name, identification, and number of contracts of this bidding are specified in the BDS. Throughout this Bidding Document:
2. Qualification Eligibility and Qualification Criteria Compliance Requirements Documentation No. Subject Requirement Single Entity Joint Venture where permitted Submission Requirements All Parties Combined Each Member One Member 2.1 Eligibility 2.1.1 Nationality Nationality in accordance with ITB Sub-Clause 4.3. Must meet requirement Existing or intended JV must meet requirement Must meet requirement N / A Forms ELI –1.1 and With attachments 2.1.2 Conflict of Interest No conflicts of interest in ITB Sub-Clause 4.2. Must meet requirement Existing or intended JV must meet requirement Must meet requirement N / A Letter of Bid 2.1.3 Bank eligibility Not having been declared ineligible by the Bank, as described in ITB Sub-Clause 4.4. & 4.7. Must meet requirement Existing JV must meet requirement Must meet requirement N / A Letter of Bid 2.1.4 Government Owned Entity Bidder to meet conditions of ITB Sub-Clause 4.5. The entity should not be a dependent agency of the borrower or sub-borrower or Employer. Must meet requirement Must meet requirement Must meet requirement N / A Forms ELI -1.1 and 1.2 with attachments 2.1.5 United Nations resolution or Borrower’s country law Not having been excluded as a result of prohibition in the Borrower’s country laws or official regulations against commercial relations with the Bidder’s country, or by an act of compliance with UN Security Council resolution, both in Must meet requirement Must meet requirement Must meet requirement N / A Forms ELI -1.1 and 1.2 with attachments
2.2.4 Litigation History No consistent history of court/arbitral award decisions against the Bidder since 1st January [insert year] Must meet requirement by itself or as member to past or existing JV Must meet requirement Must meet requirement by itself or as member to past or existing JV N/A Form CON - 2 2.2.5 Declaration: Environmental, Social, Health, and Safety (ESHS) past performance Declare any civil work contracts that have been suspended or terminated and/or performance security called by an employer for reasons related to the of any environmental, or social, or health or safety requirements or regulations in the past five years. Must make the declaration. Where there are Specialized the Specialized must also make the declaration. N/A Each must make the declaration. Where there are Specialized the Specialized must also make the declaration. N/A Form CON-3 ESHS Performance Declaration non-
Qualification Criteria Compliance Requirements Documentation No. Subject Requirement Single Entity Joint Venture where permitted Submission Requirements All Parties Combined Each Member One Member 2.3 Financial Situation and Performance 2.3.1 Financial Capabilities (a) The Bidder shall demonstrate that it has access to, or has available, liquid assets, unencumbered real assets, lines of credit, and other financial means (independent of any contractual advance payment) sufficient to meet the construction cash flow requirements estimated as Rs_____________(about 3 months cash flow at peak construction period)_for the subject contract(s) net of the Bidders other commitments (b) The Bidders shall also demonstrate, to the satisfaction of the Employer, that it has (a) Must meet requirement (b) Must meet requirement (a) Must meet the requirement (b) Must meet requirement (a) Must meet at least 25% of the requirement as a minimum N/A (a) Must meet at least 50% of the requirement as a minimum N/A Form FIN - 3.1 with attachments
in Rs. ……in words and figures]__, calculated as total certified payments received for contracts in progress or completed, Note-The amount stated should normally not be less than twice the estimated annual turnover or cash flow in the proposed Works contract (based on a straight-line projection of the Employer's estimated cost, over the contract duration). Qualification Criteria Compliance Requirements Documentation No. Subject Requirement Single Entity Joint Venture where permitted Submission Requirements All Parties Combined Each Member One Member 2.4 Experience 2.4.1 General Construction Experience Experience under construction contracts for similar works such as those pertaining to ………….. [Indicate details of acceptable similar works] in the role of Must meet requirement N/A Must meet requirement of having executed works of similar nature N/A Form EXP – 4.1
portion of contract [insert year] [insert amount and percentage] Contract Identification: [indicate complete contract name/ number, and any other identification] Name of Employer: [insert full name] Address of Employer: [insert street/city/country] Reason(s) for suspension or termination: [indicate main reason(s)] [insert amount] [insert year] [insert amount and percentage] Contract Identification: [indicate complete contract name/ number, and any other identification] Name of Employer: [insert full name] Address of Employer: [insert street/city/country] Reason(s) for suspension or termination: [indicate main reason(s)] [insert amount] … … [list all applicable contracts] … Performance Security called by an employer(s) for reasons related to ESHS performance Year Contract Identification Total Contract Amount (Rs) [insert year] Contract Identification: [indicate complete contract name/ number, and any other identification] Name of Employer: [insert full name] Address of Employer: [insert street/city/country] Reason(s) for calling of performance security: [indicate main reason(s)] [insert amount] Financial Situation FORMAT 3.1 Historical Financial Performances Bidder’s Legal Name: _______________________ Date: _____________________
Contract name: [insert full name] Brief Description of the Works performed by the Bidder: [describe works performed briefly] Amount of contract: [insert amount in Rupees] Name of Employer: [indicate full name] Address: [indicate street/number/town or city/country] [insert “Contractor” or “Subcontractor” or “Contract Manager”] Contract name: [insert full name] Brief Description of the Works performed by the Bidder: [describe works performed briefly] Amount of contract: [insert amount in Rupees Name of Employer: [indicate full name] Address: [indicate street/number/town or city/country] [insert “Contractor” or “Subcontractor” or “Contract Manager”] Form EXP - 4.2(a) Similar Construction Experience [The following table shall be filled in for contracts performed by the Bidder, each member of a Joint Venture, and specialist sub-contractors] Bidder's/Joint Venture Member's Legal Name: [insert full name] Date: [insert day, month, year] JV Party Name: [insert full name] NCB No. and title: [insert NCB number and title] Page [insert page number] of [insert total number] pages Work performed as prime Contractor or Sub-Contractor or Management Contractor (in the same name and style) on construction works of a similar nature and volume over the last five years. [Attach certificate from the Engineer-in-charge.] Project Name Name of Employer Description of work Contract No. Value of contract Date of Issue of Work Order Stipulated Date of Completion Actual Date of Completion Remarks explaining reasons for Delay, if any Form EXP - 4.2(b) Construction Experience in Key Activities Bidder’s/ Joint Venture Member’s Legal Name: [insert full name]Date: [insert day, month, year]
use or occupation of the Site by the Works or for the purpose of the Works, which is the unavoidable result of the Works or negligence, breach of statutory duty, or interference with any legal right by the Employer or by any person employed by or contracted to him except the Contractor. The risk of damage to the Works, Plant, Materials, and Equipment to the extent that it is due to a fault of the Employer or in the Employer’s design, or due to war or radioactive contamination directly affecting the country where the Works are to be executed. From the Completion Date until the Defects Liability Certificate has been issued, the risk of loss of or damage to the Works, Plant, and Materials is an Employer’s risk except loss or damage due to a Defect which existed on the Completion Date, an event occurring before the Completion Date, which was not itself an Employer’s risk, or the activities of the Contractor on the Site after the Completion Date. Contractor’s Risks 12.1 From the Starting Date until the Defects Liability Certificate has been issued, the risks of personal injury, death, and loss of or damage to property (including, without limitation, the Works, Plant, Materials, and Equipment) which are not Employer’s risks are Contractor’s risks.