Approval of Agenda Co-Chairs Agenda as amended for the January 12, 2016 meeting was approved as voted. First: Trixie, Second: Erin; Favour: 10, opposed: 0, Abstain:0. Carried. Agenda is approved as voted. Approval of Minutes November 10, 2015 December 8, 2015 Co-Chairs Draft minutes as amended for the meeting on November 10, 2015 were approved as voted. First: Trixie, Second: Susan; Favour: 10, opposed: 0, Abstain:4. Carried. Draft minutes as amended for the meeting December 8, 2015 were approved as voted. First: Trixie, Second: Sanya; Favour: 11, opposed: 0, Abstain:5. Carried. Draft minutes are approved as voted. Director of Education Dr. John Malloy – Welcome and Introduction Dr. John Malloy Introduced himself as Director of Education; Emphasized the importance of the engagement of parents, students and staff, along with communication; Any feedback from parents will be influential; Did accept the invite to School Council Appreciation & Information Dinner and will attend. Co-Chairs Update Director’s Meeting Co-chairs Summarized the pre-meeting they had with director. PIAC looks forward to working with Dr. Malloy PIAC 2015-2016 Strategic Plan Update & Working Group Determination Postponed to next meeting. Deferred item. SC 411 Draft PIAC SC 411 Operating Guidelines Mirian T For discussion only, no decisions were made; Mirian gave a verbal update. The SC411 committee met, reviewed and revised the document. See document as amended. The committee will be developing a form to allow school councils to request training; the trainers must have completed training as well. Comments to the SC411 guidelines: Mandatory training must be done: training is offered either at the beginning or the end of the school year. Needs a process to handle the situation when training has been Click on link to view the revised guidelines. Click on link to view the motion tracking document. ACTION ITEM: WG to update Draft
In response to PIACs request for additional staffing support the Board is providing PIAC with an additional 17.5 hours of support to supplement work that exceeds that of the CA ( e.g. supporting newsletter, development of PIAC filing system etc.), Scope of support will be finalized with the Co-chairs. Space Reservations All working group meeting requests need to be made at least one week beforehand to guarantee a room reservation; otherwise a request may be turn down. It is important to confirm the space before sending the meeting notice. Parent Portal Staff continues the exploration of a parent portal for the TDSB. Demonstrations continue with vendors and staff. There is a commitment to organize a demonstration for parents. More information will follow. Parent Engagement Information/Education Tools It has been recommended that the former School Council Handbook, Parents Maters and Parent handbook be revised and updated as one document. Recommendation will be forwarded to communication for feedback. ACTION ITEMS: PCEO follow up with and report back. Working Group Updates: Budget Tina C-K. Written budget report dated December 2015 was received, reviewed and approved. Vote: (First: Tina, Second: Jess, Favour:9, Against: 1, Abstain:3) PIAC 2015/2016 budget approved. To approve PIACs 2015 budget as outlined at Dec.2015 meeting. Motion Carried. P/VP Eva R. Gentle reminder that parent volunteers are still required for the P/-V-P hiring process. New volunteers must participate in mandatory training organized for February 9, 2016. Interview dates are: Feb. 23, 2016, Feb.25, 2016 & March 01, 2016. PIAC-SEAC Special Education Conference Mirian T. Parents as Partners Conference will be held on Saturday, April 16, 2016 at the All Stream Centre. PIAC members will facilitate workshops. No