APPENDIX 7 ERM Mapped to Thematic Teams FEBRUARY 2013 THEMATIC TEAM PRIMARY ASSIGNED RISKS SECONDARY ASSIGNED RISKS HIGH COST (>$25k) LOW COST HIGH COST (>$25k) LOW COST Top-tier Research University (including interdisciplinary efforts) 12-34 12-23, 12-37, 12-18 12-39 Sustainable Prosperity (part of our campus vision statement: prosperity in the community, region and beyond) 12-31, 12-25 Academic Planning 12-16, 12-25 12-39, 12-13 12-37, 12-7, 12-18 12-29 Student Success and Enrollment (Recruitment, Retention, and Remediation) 12-18, 12-22 12-27 Access, Diversity and Inclusion 12-14 12-31 Financially Sustained University 12-7, 12-36, 12-23 12-20, 12-34,
12-31 12-1 High Cost Risks, mapped to Thematic Teams, as prioritized by the steering group, for risks perceived by more than 50% of workshop participants to require funding in excess of $25,000 by either the University or UW System to mitigate- in prioritized order. Milwaukee 1 - 2012 Vote Milwaukee 2 - 2012 Vote Steering group High rank Risk ID Risk Driver Short Name Control (1-4) Impact (1-5) Likelihood (1-4) Inherent Risk % Mitigation High cost Priority Control (1-4) Impact (1-5) Likelihood (1-4) Inherent Risk % Mitigation High cost Priority Faculty/Staff Morale issues 1.19 4.04 3.76 VH 1.00 1 of 15 1.06 3.82 3.65 VH 100% tied 1 of 15 1 IT/systems and resources 2.42 3.15 3.10 VH 0.89 4 of 15 1.39 3.79 3.47 VH 100% tied 1 of 15 2 Brand/Identity: What is UWM 1.76 3.61 3.28 VH 1.00 tied 2 of 15 1.47 3.47 3.58 VH 94% 3 Compliance challenges associated with various State, Local, Federal policies and requirements 3 1.80 3.42 2.76 VH 0.95 tied 9 of 15 2.11 3.52 2.53 VH 82% 9 of 15 4 Operational constraints: lack of funding for the operation of new assets 1.79 3.26 3.26 VH 1.00 6 of 15 5 Strategic Student Enrollment process - Opportunity 1.47 3.47 3.05 VH 1.00 tied 7 of 15 2.05 3.25 2.94 VH 84% 4 of 15 6 UWM’s role in the future of education 1.70 3.80 3.25 VH 1.00 5 of 15 1.72 3.95 3.18 VH 95% 3 of 15 7 Fundraising (threat/opportunity): Limited fundraising resources and processes 1.85 3.29 2.80 VH 88% tied 7 of 15 7
12-5 Low Cost Risks, mapped to Thematic Teams, as prioritized by the steering group, for risks perceived by more than 50% of workshop participants to require funding in excess of $25,000 by either the University or UW System to mitigate - in prioritized order. Milwaukee 1 - 2012 Vote Milwaukee 2 - 2012 Vote SG Risk ID Risk Driver Short Name Control (1-4) Impact (1-5) Likelihood (1-4) Inherent Risk % Mitigation Low cost Priority Control (1-4) Impact (1-5) Likelihood (1-4) Inherent Risk % Mitigation Low cost Priority Control (1-4) Impact (1-5) Likelihood (1-4) Inherent Risk % Mitigation Prioritization of resources/project management: 1.43 3.38 3.35 VH 88% 1 of 11 2 3.54 3.09 VH 100% 1 Financial Planning and Controls 2.15 2.63 2.63 VH 95% 2 of 11 2 Proper documentation for international students and tracking of all admitted students 2.42 2.23 2.58 H 76% 6 of 6 3 Multiple initiatives may result in burn-out, conflicting requirements, or inability to complete specific projects or to meet multiple demand 1.72 3.22 3.22 VH 91% 4 of 11 1.47 3.70 3.88 VH 100% 2 of 6 2.9 2.81 2.72 VH 100% 4 Crisis/Complaint/Concern/Incident Management Opportunity 2.85 2.70 2.57 VH 81% 5 of 6 5 Town-Gown Relationship, Threat or Missed Opportunity 2.23 3.09 3.30 VH tied 6 of 11 6 HR System: Staff/Faculty management: Performance management 1.66 3.30 3.20 VH 95% 5 of 11 7 Lack of process for expedited decision making 1.71 3.23 3.30 VH 86% 3 of 11 8 Limited collaboration across Colleges/schools 1.50 3.12 3.75 VH 8 of 11 9
Opportunity: Making the Honors College, Study Abroad, academy scholars, office of undergraduate research, Living learning, etc more visible 2.45 2.35 3.60 H 85% 10 of 11 2.41 2.16 2.16 M 67% 10 Governance: Student participation and oversight 1.93 2.08 2.56 H 88% 11 of 11 11 List of all Risks reviewed during the two workshops with final updated wording and indication of which were revised or edited by the steering group. Work shop 1 Both Work shop 2 Risk ID Steering Group Action Risk Description Priority High Cost Rank Priority Low Cost Rank 1 1 1 IT/systems and resources: Historic underfunding of IT and network exposes long term capabilities. - Enterprise system strategy may not be supported by long term strategy - Students have expressed significant concern over lack of WIFI access. (Students now have multiple devices which use network and they expect access everywhere) - Limited storage (restrictions for users) is not congruent with data storage demands of a research university. Lack of Cloud computing strategy/approach. Includes IT assets and resources to manage 2 of 14 1 IT Security: Limited resources to protect against IT security breaches, hack-tivism, and data loss. IT security may not be adequate to address current day threats - which puts our research and reputation at risk. - IT security breaches like the one that occurred at the beginning of last school year. Basically every student received a letter saying some personal information has been acquired by an unknown third party possibly