• Change the governance structure of the school in a significant manner that either diminishes management and decision making or increases control, monitoring, and oversight of the school’s operations and educational program by theLEA; • Close the school and reopen it as a focus or theme school with new staff or staff skilled in the focus area (e.g., math and science, dual language, communication arts); • Reconstitute the school into smaller autonomous learning communities (e.g., school within- a-school model, learning academies, etc.); • Pair the school in restructuring with a higher performing school so that K-3 grades from both schools are together and the 4-5 grades from both schools are together.
January February LEA Planning/Instructional Services Input Final PO requisitions for computers 75% of Title I funds should be spent Submit Semi-Annual Certification Forms Need to update Title I Plan Catalogue Title I purchases Focus Schools Meeting Private School Meeting (1/21) Spend Title I Funds before April 15th Need to update Title I Plan Catalogue Title I purchases LEA Planning/Stakeholders/Parent Meeting (2/16) 3-4pm C.A.R.E Meeting (2/02) Title I Contact Meeting (2/19) March Assistant Principal Meeting Need to update Title I Plan Catalogue Title I purchases Private School Meeting Title I Funds BEFORE April 15th C.A.R.E Meeting (3/17) Catalogue Title I purchases Complete and return School Data and Summary Analysis-Focus Schools Title I Conference (NCACE Director’s Meeting) Need to update Title I Plan Catalogue Title I purchases Schools need to notify Federal Programs of summer programs Title I Contact Meeting (4/15)
All PO’s from Title I Schools are DUE April 15th May June Title I Principal Meeting Receive Title I Planning Allocation Analyze parent involvement attendance Need to update Title I Plan Catalogue I purchases Title I Inventory is due Summer District-Wide Parent Meeting (5/12) Annual program review Submit Semi-Annual Certification Form Complete Program Evaluation for 2015-2016 Turn in planning documents for 2016-2017 Turn in: I Budget -Parent Involvement Plan -Parent Involvement Policy -Parent Involvement Requirements -State of Assurance -Parent Involvement Workshops for 2016-2017 year Transportation
Instructional Supplies & Materials Contracted Services secivreS SmartBoards Instructional Software Capitalized Computer- Non Equipment Parent Involvement Teachers Assistants Tutors Substitute Pay Professional Development Bus Driver Salary Transportation Fund 050 X X X X X X X X X X X X X X Fund 117 X X X X X X X X X X X X X X
PITT COUNTY BOARD OF EDUCATION PURCHASE ORDER AND RECEIVING REPORT CENTRAL OFFICE USE ONLY CHARGE TO: Purchase Order No._________________________________ Pitt County Schools Date: ____________________________________ 1717 West Fifth Street Greenville, NC 27834 INVOICE IN DUPLICATE CENTRAL OFFICE USE ONLY VENDOR NO. Attention: First and Last Name Vendor: Vendor's Name Ship to: School Name Address: Address Address: Address PHONE: ( ) ( ) FAX: ( ) FAX: ( ) Quantity Part Number Description Unit Price Total Cost Ordered Received SAMPLE COPY OF ORDERING ITEMS 1 160103 Expo Eraser $2.90 $2.90 2 330-5888 Expo Dry Markers (pk of 6) $9.90 $19.80 3 CA-A60354 Nonfiction Reading Books $8.99 $26.97 4 OWA-8045-06 Big Box of Work Chunks $24.99 $99.95 5 MDE-1254-3 "9 x 12" Magnetic Dry Erase Boards $5.49 $27.45 This instrument has been preaudited in the manner required by the School Budget and Fiscal Control Act. Controller Gross Total $177.07 Shipping Charges (if applicable) 13% $23.02 Principal Less _____10%____________Per Cent Discount $17.71 Subtotal $217.80 Authorized Agent Federal Programs Director Plus N.C. Sales Tax (Compute on Subtotal) 7% $15.24 Received By person receiving items Dated Rec'd $233.04 Budget Code Invoice Date Invoice Number Invoice Amount x.xxxx.xxx.xxx.xxx xx/xx /xx xxxxxxxx $xxx.xx Total Invoices VENDOR'S COPY
PITT COUNTY BOARD OF EDUCATION PURCHASE ORDER AND RECEIVING REPORT CENTRAL OFFICE USE ONLY CHARGE TO: Purchase No._________________________________ Pitt County Schools Date: ____________________________________ 1717 West Street Greenville, NC 27834 INVOICE IN DUPLICATE CENTRAL OFFICE USE ONLY VENDOR NO. Vendor: Vendor's Name Ship to: School Name Address: Address Address: Address PHONE: ( ) PHONE: ( ) FAX: ( ) FAX: ( ) Quantity Part Number Description Unit Total Cost Ordered Received SAMPLE COPY OF PARENT INVOLVEMENT REIMBURSEMENT SAM’S CLUB $17.90 LITTLE CAESAR’S $252.00 CASH & CARRY $9.74 Reimbursement for snacks and/or supplies for Parent Involvement Workshop (Workshop (Date) This instrument has been preaudited in the manner required by the School Budget and Fiscal Control Act. Controller Gross Total $279.64 Shipping Charges Principal Less _________________Per Cent Discount Subtotal Authorized Agent Federal Programs Director Plus N.C. Sales Tax (Compute on Subtotal) Received By person receiving items Dated Rec'd Total Net Cost $279.64 Budget Code Invoice Date Invoice Number Invoice Amount 3.5880.050.411.xxx (Supplies Expense) Total Invoices
Principal's Signature ____________________________________________________
Compliance indicator is 100% met and supported by all required evidence(s). All Required documents are provided and support compliance. Interviews support documentation, processes, and implementation. Compliance is consistent at district and schools sampled. Evidence or lack of evidence show compliance indicator has not been met. Incomplete or lack of required documentation. Interviews lack understanding or support of documentation, processes, and implementation. Compliance is inconsistent at district and school’s sampled. Recommendation(s) will address each finding. The will respond to each recommendation with evidence of resolution. The District is not eligible for the program. Accountability standard is not applicable. Program not elected (i.e., pre-school, private school participation). Strand I. Stakeholder Involvement. Parents, staff, students, and community members participate in developing, implementing, and evaluating programs at the and school levels. Indicators: The indicators apply to the following programs: , School Improvement; Title I A Section 1118 Indicators Standard Evidence(s) (required) school has adopted a school-level policy on parent involvement that is incorporated into school level plans. Appendix A- Parent Involvement Policy Requirements A copy of School PI Policy-required A copy of School Imp. Plan-required Other : Meetings/Minutes on developing policy 3. The /School parent involvement policy is consistent with the following goals and purposes: Documentation of parent involvement opportunities for all parents that are representative of the population in development of policies, parent-school compacts, and parent involvement activities. Provides documentation of consultation opportunities for parents who are representative of population in the planning, implementation and evaluation of Title programs. Provides evidence that parent involvement policies, compacts, information and involvement opportunities are disseminated A copy of School improvement Team and/or parent planning committee. Copies of minutes which support parent involvement in planning. Other: Schedules; Interviews; Communications; Surveys A copy of School improvement Team and/or other parent planning committee. Copies of minutes which support parent involvement in planning. In appropriate languages: Copy of parent involvement policy Copy of compact Examples of newsletters or other
7. High-quality and ongoing professional development is provided for school [SEC. 1114(B)(1)(D)] □ Professional development plans □ Agendas/Minutes of meetings (planning and implementation) □ Sign-in Sheets □ Mentor/lead teacher schedules 8. School engages in strategies to attract high-quality, highly qualified teachers. [SEC. 1114(b)(1)(E)] □ School Improvement Plan □ Records of recruitment and retention activities School engages in strategies to increase parental involvement [SEC. 1114(b)(1)(F)] □ Parent involvement plan □ Parent Compacts □ Parent notifications/ newsletters □ Agendas/minutes from annual meeting □ Communication for non-English speakers □ Parent training sessions Schools implement plans for assisting children in the transition from early childhood programs to local elementary schools; from middle school to high school and from N & D institutions to schools. [SEC. 1114(b)(1)(G)] □ School Improvement Plan □ Evidence of transition activities □ Transition School implements measures to include teachers in the decisions regarding the use of academic assessments to improve student achievement and the instructional program of the school. [SEC. 1114(b)(1)(H)] □ Grade level meeting agendas/minutes □ Professional development agendas, sample materials, sheets □ Benchmark data □ Sample lesson plans Activities that are provided to students with difficulty mastering standards is effective, timely, and based on sufficient information. [SEC. 1114(b)(1)(I)] □ Personal Education Plans □ Sample student assessments □ Minutes for Student Assistance Plan School effectively coordinates and integrates available resources provided with Federal, State, and local funds. [SEC. 1114(b)(1)(J)] □ School Improvement Plans □ Budgets □ School Improvement team minutes Strand IV. Accountability and Reporting. Programs use and other assessments to measure the achievement of intended outcomes of programs. The and its schools publicly report and widely disseminate all required program and student accountability results. Quality Indicators Requirements Action Needed Not Applicable Assessments 1. Assessments are conducted on an ongoing basis and use multiple methods and sources of data. Data identifies strengths and weaknesses Data provides sufficient detail to plan appropriate instruction □ Personal Education Plans □ Sample student assessments □ Student portfolios School Report Cards
2. The results of the annual review of all participating schools are publicized and disseminated to teachers and other school staff, parents, students and the community. □ School Report Card □ Evidence of dissemination School Improvement 3. In schools identified as or Priority school parents receive written notification. □ Letter to parents 4. In consultation with parents, the and the School Support Team, develop and/or revise school plans for schools. Submit such plans to the for approval. □ School Improvement Plan revisions □ Evidence of consultation with parents (agendas, sign in sheets, minutes of meeting) Comments: Title I Parent Involvement Quality Review Monitoring Instrument/ On-Site School Name: Improvement __________ year(s) Corrective Action Restructuring (planning ) Restructuring (implementation) Contact Person: Date of Monitoring: Date of Report: Rating Scale Rubric Quality Indicators Meets Requirements Action(s) Needed NA- Not Applicable Documentation that to be included. Compliance indicator is 100% met and supported by all required evidence(s). All Required documents are provided and support compliance. or lack of evidence show compliance indicator has not been met. Incomplete or lack of required documentation. Recommendation(s) will address each finding. The school will respond to each recommendation with evidence of resolution. standard is not applicable. Strand I. Stakeholder Involvement. Parents, students, and community members participate in developing, implementing, and evaluating programs at the LEA and school levels. I. School Parent Involvement Plan: Has the written plan been developed and communicated with all stakeholders to support effective parent involvement? Quality Requirement Quality Indicator Findings Requirements Action Needed Not Applicable Title I school jointly develops with parents a written parental involvement policy, agreed on by such parents, that shall describe how the school will implement the Parent Involvement Policy [SEC. 1118(b)(1)] □ Agendas/Minutes of meetings (e.g., parents, community, school improvement team, etc.) □ Sign-in sheets The school plan is disseminated to families of students in Title I programs. [SEC 1118(b)(1)] □ Parent communications
□ Agendas/Minutes of meetings □ Sign-in sheets The plan is made available to the local community and updated periodically to meet the changing needs of parents and the school. [SEC. 1118(b)(1)] □ Parent Involvement Plan □ List of parent involvement committee members □ Evidence of the annual meeting □ Agendas/Minutes of meetings □ Sign-in sheets The plan is written in an understandable and uniform format and, to the extent practicable, provided in a language the parents can understand. [SEC 1118(b)(1)] □ Parent Involvement Plan □ Interview with parents II. Parent Opportunities: Are parents provided with meaningful opportunities to engage in supporting the academic achievement of their children? Quality Requirement Quality Indicator Findings Meets Requirements Action Needed Not Applicable I schools convene an annual meeting, at a convenient time, to which all parents are invited and encouraged to attend. [SEC. 1118(c)(1)] □ Parent communications/ notification □ Agendas/Minutes of Annual/open meeting □ Sign-in sheets □ Materials used at the meeting The school offers a flexible number of meetings and services related to parental involvement. [SEC. 1118(c)(2)] □ Schedule of meetings □ Sample parent communications □ Agendas/materials from meeting □ Sign-in sheets □ Teacher home visit logs The school includes an adequate representation of parents of students in the school in the planning, review, and improvement of programs and plans of the school (minimum 2 parents). [SEC. 1118(c)(3)] □ School Improvement Team rosters □ Schedule/ announcements of meetings □ Agendas/Minutes of meetings □ Interviews with parents 4. The school jointly develops with parents a school-parent compact that outlines how parents, the entire school staff, and students will share the responsibility for improved student academic achievement. [SEC. 1118(d)] □ Sample signed parent compacts □ Agendas/schedules of meetings to discuss shared responsibility 5. The school addresses the importance of communication between teachers and parents on an ongoing basis. [SEC. 1118(d)(2)] □ Communication to parents □ Parent-teacher conference schedules □ Minutes of conferences □ Sign-in sheets □ Volunteer logs III. Building Capacity for Involvement: Does the school effectively support a partnership among staff, parents, and the community? Quality Requirement Quality Indicator Findings Meets Requirements Action Needed Not Applicable
The school provides assistance to parents in understanding such topics related to academic achievement of their students. [SEC 1118(e)(1)] □ Communication to parents □ Parent –Teacher conference schedules □ Minutes of conferences □ Sign-in sheets □ Agendas/ Minutes of meetings □ Interview with parents The school provides materials and training to help parents to work with children. [SEC. 1118(e)(2)] □ Written parent involvement policy/plan □ Schedule of training opportunities □ Sample materials from training such as literacy training and using technology The school educates school staff on the value and utility of parent involvement. [SEC. 1118(e)(3)] □ Professional development plan □ Schedule of training opportunities □ Agendas □ Sign-in sheets □ Sample materials from training The school provides information to parents related to school and parent programs. [SEC. 1118(e)(5)] □ Sample parent communications The school provides reasonable support for parental involvement activities if parents request the support. [SEC. 1118(e)(14)] □ Sample parent communications Comments: Title I Pre-Kindergarten Quality Review Monitoring Instrument/ On-Site School Name: Improvement __________ year(s) Corrective Action Restructuring (planning ) Restructuring (implementation) Contact Person: Date of Monitoring: Date of Report: Rating Scale Rubric Quality Indicators Meets Requirements Action(s) Needed NA- Not Applicable Documentation that needs to be included. Compliance indicator is 100% met and supported by all required evidence(s). All Required documents are provided and support compliance. or lack of evidence show compliance indicator has not been met. Incomplete or lack of required documentation. Recommendation(s) will address each finding. The school will respond to each recommendation with evidence of resolution. standard is not applicable.
Strand III. Program Quality. Programs are implemented using scientifically researched based strategies and services, highly qualified staff, and high quality professional development which is all aligned to a comprehensive needs assessment. I. Selection Process: Have students been appropriately selected for services? Quality Requirement Quality Indicator Findings Meets Requirements Action Needed Not Applicable If Title I preschool program is held at a schoolwide program, pre-k students are identified within the attendance area for that school. [SEC. 1114(a)(2)] □ Roster of enrolled students □ Process for enrollment Children are selected on the basis of such criteria as teacher judgment, interviews with parents, and developmentally appropriate educationally related measures. [SEC 1115(b)] □ Assessment results □ Teacher input □ Parent interviews/surveys □ Rank list of students □ Roster of participating students II. Instruction: Are the required components effectively communicated to staff and implemented in the preschool program? Quality Requirement Quality Indicator Findings Meets Requirements Action Needed Not Applicable I funds are used to help participating children meet such State’s challenging student academic achievement standards. [SEC. 1115(c)(2)] □ Review classroom schedule—provides a balanced program of & learning experiences, including individual and small group activities, both indoors and outdoors □ Daily schedule provides opportunity for sustained creative play The pre-k program implements effective methods and instructional strategies that are based on scientifically based research. [SEC. 1118(c)(2)] □ Curriculum is comprehensive, developmentally appropriate, supports a broad range of interests and abilities, and aligns with NC’s early learning standards □ Sample teacher lesson plan used for student instruction □ Student portfolio/work samples □ Assessment tool utilized to measure progress Instruction is provided by highly qualified teachers. [SEC. 1115(c)(1)(E)] □ Teachers possess Birth to Kindergarten licensure and/or Pre-K add on licensure □ Paraprofessionals meet required qualifications ESEA
III. Monitoring: Does the LEA maintain control of funds and title to materials and equipment purchased with Title I funds? Quality Requirement Quality Indicator Findings Meets Requirements Action Needed Not Applicable I materials and equipment are used solely for students participating in the PreK program. [SEC 1115] □ Budgets □ Purchase orders/invoices □ Labeled Title I equipment □ Equipment inventory sheet □ Contracts (if applicable) Title I personnel (teachers, paraprofessionals, coordinators, etc.) have their Title I time and daily duties documented through a fixed schedule. □ Payroll records □ Semi-Annual certification documentation in compliance □ Title I staff schedules IV. Parent Involvement: Does the school ensure effective parent involvement to support student achievement? Quality Requirement Quality Indicator Findings Meets Requirements Action Needed Not Applicable The school implements strategies to increase parental involvement [SEC. 1118 □ Parent Interview The school implements strategies to increase parental involvement. [SEC. 1118] □ School parent involvement policy includes pre-k program □ Ongoing parent notifications/ newsletters □ Agendas/minutes from annual meeting □ Communication for non-English speakers □ Parent training sessions Comments:
Area To Be Monitored Suggested Documentation Document Comprehensive School Plan (Title I and SIP) Meeting Notices/Agendas/Minutes (grade level, SIT, staff) Sign-in Sheets Copy of SIT Members Climate Survey Results Title I Statement of Assurance Transition Plan (Pre-K to K, 5 to 6, 8 to 9) School - Parent Compacts (Sample) Qualify for Service Notification Service Summary Sheet etc.) Service Spreadsheets Other: Staff Checklist (Highly Qualified) Area To Be Monitored Suggested Documentation Document Qualifications for Teachers & Principal Attestation Statement Paraprofessionals Certification Records of Title 1 Staff Letters to Parents about HQ Staff (copies and evidence of dissemination)