WELSH LANGUAGE SCHEME ACTION PLAN MONITORING REPORT – NOVEMBER 2017 Scheme Commitment Action Taken Future Action Required Deadline 3.1 Policies and Initiatives 3.1.1 In formulating new policies and initiatives, or in amending policies, the Association will assess their linguistic impact and make sure they are consistent with this Language Scheme and will ensure that the measures in the Scheme are implemented when new policies and initiatives are implemented. 3.1.2 The Association will consult the Welsh Language Commissioner beforehand regarding any proposal which would directly affect this Language Scheme. This Scheme will not be amended without the prior agreement of the Welsh Language Commissioner. 3.1.3 We will ensure that whoever is involved in the formulation of policies is aware of the Scheme and of the Association’s responsibilities All policies include a section regarding compliance with the Welsh Language Scheme. All staff responsible for reviewing policies have been made aware of the Scheme’s requirements. In 2009 all policies were subject to an Equality Impact Assessment and this included language. Impact assessments are now built into all policy reviews. Policies relating to staff diciplinaries should ensure that it states that staff can use the Welsh language at any stage of the disciplinary process. This provision has now been incorporated into the current review of the Staff Handbook. This is scheduled for Board consideration and approval in March 2018. October 2017 Revised to March 2018
5.5 Press Releases 5.5.1 Press releases are a prominent part of the Association’s public face. Due to geographical areas in which we predominantly work the main recipients of press releases will be the English language media. Press releases in Welsh will be issued to Welsh language media as appropriate under the circumstances. We have issued no press releases to the Welsh media but are able to do so if required. All press releases posted on our website are bilingual. 5.6 Marketing and Publicity Campaigns 5.6.1 Our marketing campaigns will comply with the relevant sections of this Scheme. We continue to comply with this commitment 5.7 Official Notifications, Public Notifications and Staff Recruitment Advertisements 5.7.1 Our official and public notices will be bilingual when it is appropriate under the circumstances. They will be equal as regards form, size, quality, clarity and prominence. Our recruitment procedures comply with these commitments. Posts that require Welsh language skills as an
6.4 Vocational Training 6.4.1 Human resources managers and staff who have responsibility for training will assess the need for specific Welsh language vocational training for staff. Individual training needs are regularly reviewed as part of our staff appraisal scheme. 6.5 Administrative Arrangements 6.5.1 This Scheme has the full authority, support and approval of the Board of Management. The Chief Executive has the overall responsibility for the implementation of the Language Scheme and all members of staff have a responsibility to know how to implement the Scheme effectively. 6.5.2 Managers will have responsibility for implementing those aspects of the Scheme which are relevant to their work, 6.5.3 In order to promote the use of Welsh in the workplace we will provide resources such as The Chief Executive leads the implementation of the Welsh Language Scheme and reports directly to the Board. A Board member is the organisation’s Equalities Champion and reports to the Boards on the work they have carried out.
dictionaries, Welsh terminology software and other Welsh medium software for staff. The Board has approved the Welsh Language Scheme and receives an annual monitoring report on compliance with the commitments and further action required. 6.6 Reviewing the Implementation of the Scheme 6.6.1 The following senior officer has responsibility for monitoring and reviewing this Scheme: Chief Executive, The Cadarn Housing Group, Ty Cadarn, 5 Village Way, Tongwynlais, Cardiff CF15 7NE, telephone 0870 242 0673 or e-mail 6.6.2 Monitoring this Scheme will be a continuous and structured activity. This will include monitoring the following fields: compliance with the Scheme The Board has approved the Welsh Language Scheme and receives an annual monitoring report from the Chief Executive on compliance with the commitments and further action required.