Provider action plans include NKPI performance Service providers have plans in place to improve NKPI performance Carl Williams Quarterly Development Contribute to potential change of KPI reporting. Draft a report to Welsh Government identifying key issues with data systems. Simon Giles/ Carl Williams. By end July 2016 Reduce numbers of clients DNA’ing. Trial courses with clients to help to reduce potential later DNA’s. Service Providers Review at end of Sept 2016. Implement NEWID Service User Attendance Agreement Service Providers Review at end of Oct 2016. Training All PARIS users are trained on its use. Provide regular PARIS training. Simon Giles Ongoing engagement
Communication and Engagement Ensure effective communication and arrangements are in place. Share PARIS related issues with the APB Regional Support Team All Sub Group Members Ongoing Ensure that the APB contributes to relevant consultation documents Respond to national consultations affecting substance misuse issues Steve Adie, Simon Giles, Carl Williams Ongoing Ensure that links are maintained between the APB and other relevant partnerships Contribute to other groups (CSP’s, Regional Collaborative Committee’s etc.) to advise on the work of the APB Steve Adie Ongoing Ensure that links are maintained between the APB and regional and national groups Attend meetings and contribute to other groups to help develop WG policies. Steve Adie, Simon Giles, Carl Williams Ongoing Keep the APB informed of the work of this group Provide reports on the work of the group. Steve Adie Quarterly Regular Service User engagement Keep service users informed and consider the best ways that service users can maintain engagement in treatment. Service providers Quarterly • Main areas of work undertaken in quarter 1:
3. Financial information 4. Risk Register as at end June 2016 Risk Score Key: Low - 0-9 Med - 10-20 High - 20+ POTENTIAL ISSUE IMPACT LIKELIHOOD SEVERITY RISK SCORE MITIGATING ACTIONS Status Update/Date Governance Lack of Legal Agreement Unable to commission and de-commission services across the APB 5 5 25 Obtain partners agreement to enable enactment of the legal agreement S.33 Agreement has been drafted, Regional Team have made additions, will be ready to circulate on a wider basis shortly (June/July 2016) Lack of MOU No clarity of roles and responsibilities between APB partners 0 0 0 Agree MOU with partners New Governance Framework, including MOU agreed by APB in April 2016. Structure of APB Lack of clarity in respect of decision making 0 0 0 APB has been restructured, changes All sub group changes now
to take effect from 16/17. Reviewed periodically operational. Sub groups either have or are working on work plans. Lack of funding for the Regional Commissioning Team Reduced capacity to monitor and commission services and to provide general APB support 0 0 0 Issue now resolved – new team structure taken to personnel committee in April 2016. Finance Reduction in SMAF Funding Less services available for service across the WB APB 4 5 20 Review Services to ensure that there is still adequate provision in respect of prevention, education and treatment across the WB APB WG now confirmed 2016/17 budget remains unchanged. Reduction in partner contributions Less services available for service across the WB APB 4 5 20 Review Services to ensure that there is still adequate provision in respect of prevention, education and treatment across the WB APB No progress at present.
prescribing services. counter this and commissioning will need to ensure that parity of provision across the APB in future exists. Swansea to around 8 weeks. A review report is being drafted by the Regional Team currently. Capital Assets Retention of assets that have SMAF funding attached to them for substance misuse purposes to retain that purpose going forward. Previous SMAF capital investment in Western Bay could be lost Claw backs could be made against bankers. 2 5 10 Contract commissioning agreements will seek to prevent this happening. Issues still remain – Regional Team are seeking to resolve. Criminal Justice Re-commissioning Change in Service Provider due to potential loss of contract Possible changes to service provision and APB Group membership 4 2 8 Maintain communication with any new providers to establish new links and that service provision continues in an unaltered way as possible Position appears settled
6. APB Commissioning Support Team work plan update Objective Key Actions Responsibility Timescales Progress (RAG) Commissioning Support Ensure the Support Team structure is adequate to meet the needs of the APB Confirm Commissioning Support Team Structure Steve Adie April 2016 Complete To provide support to the APB and its sub groups Regional Team Ongoing Ongoing Governance Ensure good governance is in place in relation to the APB and its subgroups Implement the Governance Framework for the Area Planning Board Steve Adie April 2016 Complete Review the Governance Framework Steve Adie Annually Ongoing Ensure work plans are in place for each APB sub group and that they are in line with Welsh Government’s new Delivery Plan. Steve Adie/ Julia Jenkins July 2016 2 Sub Group have finalised work plans and 4 are still in draft form. Review sub group work plans Steve Adie/Julia Jenkins Ongoing Ongoing
estates issues made with the relevant organisations. Commissioning To develop and implement a regional commissioning strategy for substance misuse services To agree a regional commissioning strategy for the Western Bay APB Steve Adie April 2016 Complete Commission new regional services. Steve Adie April 2017 The commissioning process will start in January 2017 with new services to commence in April 2018 Performance To ensure that service providers are providing good quality services in line with the core standards. In addition to ensure that performance is maintained or improved for the NKPI’s Conduct service provider monitoring visits. Carl Williams Quarterly Established system of monitoring in place Address poor performance where required. Carl Williams Quarterly Monitoring is ongoing in accordance with quarterly claim periods. Continue to monitor national KPIs and improve performance Simon Giles Monthly Monthly Maintain performance on NKPI’S 2, 3, and 4 and improve performance for NKPI’s 1 and 5 – via the KPI Data Information Group. Steve Adie/KPI Data Information Group Ongoing Ongoing
Submit Dashboard returns to Welsh Government. Steve Adie/Julia Jenkins Ongoing Ongoing Maintain performance for Dashboard measures that are on track and improve performance for those that are not. Steve Adie/Julia Jenkins Ongoing Ongoing Attend DIAB meetings Simon Giles Ongoing Ongoing Finance Ensure that Welsh Government Substance Misuse Action Fund is effectively managed, fully spent and in compliance with Welsh Government requirements Effectively monitor spend of SMAF and joint commissioning revenue Steve Adie/ Julia Jenkins/Jonathan Jones Ongoing Ongoing Ensure that robust audit trails are in place to manage SMAF and jointly commissioned funding. Steve Adie/Julia Jenkins/Jonathan Jones Ongoing Systems are already in place. Submit quarterly claims for funding to Welsh Government. Steve Adie/ Julia Jenkins/Jonathan Jones March 16 July 16 Nov 16 Mar 16 Ongoing Develop a Capital Estates Strategy for the Western Bay Area Planning Board. To also receive and facilitate applications for capital investment. Steve Adie/Julia Jenkins April 2016 Complete