Reports issues requiring management attention of the Deputy Executive Director, Field Results or Office of the Executive Director as applicable. The Unit is responsible for review and provision of advice to offices on legal agreements entered into with CSOs. Specifically, the Principal Advisor, Legal Unit: In consultation with Field Results Group, reviews requests from offices requesting modifications to model legal agreements and grants or denies approval; Ensures legal agreements are updated for any regulatory or donor requirements; and Reports issues requiring management attention of the Deputy Executive Director, Results or Office of the Executive Director as applicable. Management The procedure aims to mitigate several UNICEF corporate risks as outlined in the below table: Typical Risks to this Procedure Minimum Expected Mitigation Measures Delay in the establishment of the partnership (signing of partnership agreement, commencement of activities) could negatively impact timely and quality programme implementation and results achievement and the reputation of UNICEF. Benchmarks for PCAs to be developed and launched within 30 working in humanitarian context and 45 working days in country programme Reasons for failure to meet benchmarks identified, and corrective actions defined Misuse of by CSOs Assessment and assurance activities in line with UNICEF Procedure on HACT, including escalation of negative findings for appropriate
management action Inadequate technical, financial management, procurement, warehousing and / or logistics capacity to implement, monitor and report on programme activities, in a timely and effective manner, which could negatively affect programme implementation, results achievement and the reputation of UNICEF. Due diligence with respect to partners capacities as outlined in this procedure Assessment of partner’s procurement and financial management capacity Programmatic, supply and financial monitoring / assurance activities conducted corresponding to risk levels and value or resources transferred Assurance activities, especially programmatic monitoring and spot-checks according to requirements highlighted in the HACT Procedure and findings from previous assurance activities Capacity development activities implemented to reduce risks (appropriate to country context
Annex B: Simplified Humanitarian Programme Document PART 1: 3 – CSO Section 1. Humanitarian response & CSO overview 1.1 Humanitarian action reference UNICEF Office Programme Title Submission date 1.2 Organization information Organization Progr. Focal point Title Telephone 1.3 Programme budget From CSO % From UNICEF % Total 2. Humanitarian situation and response overview 2.1 Overview of humanitarian situation Type of emergency Location State/ province, etc. Population affected population affected (total/women/children) 2.2 Overview of humanitarian response Expected result Target population/ group(s) Data disaggregated where possible Intervention area High-frequency indicator/s from the Humanitarian Response Plan to which the programme contributes Target Monitoring frequency 2.3 Other partners supporting the intervention Government CSO(s) UN agencies 2.4 Activation protocol, if applicable If a contingency programme document, document activation protocols. 3. Humanitarian response Work plan and Budget Expected result:
Surveys of any kind Yes Yes Trainers/ Training Yes (if specialized expertise related to UNICEF’s mandate is required and evaluation of activities to measure its impact is needed, e.g. peer education) Yes (if required background is ‘generic’, such as for or if needed specialized expertise is not related to UNICEF mandate, e.g., IPSAS) Translations Yes TV and Radio Campaign Yes content needs to be developed and created, ex., advocacy campaign) Yes (if campaign is designed and only needs to be aired/distributed through one channel) Workshop Facilitators Yes Yes Working/ follow-up with communities and families on basic services Yes
The programme document does not include that are already being funded by another programme document with the proposed CSO. PO name: ……………………………………… Signature: …………………………… Title: …..…………………………………… Date: Assessment of risks of working with CSO: The criteria for selection of the CSO and all technical elements of the submission have been approved by the Head of Section Name: ……………………………………… Signature: …………………………… Title: …..…………………………………… Date: If the PRC submission relates to an integrated programme document - covering more than 1 programme area (e.g. education and WASH), approval on the CSO selection and technical elements has been obtained from Heads of Section involved: Name: ……………………………………… Signature: …………………………… Title: …..…………………………………… Date: (Add lines as relevant)