annually, signed and dated by the Chairperson/Director. All staff (and committee) should be aware of and follow these policies and procedures to effectively meet the Welfare Requirements. N.B. In the Statutory Framework for the Early Years Foundation Stage (September 2014) there are amendments to the Safeguarding and Welfare Requirements which include the removal of the requirement for several policies. committee) to individually sign the original copy of each policy to confirm that they have read it. Have you completed a Self-Evaluation Form (SEF)? Optional but good practice How often is this reviewed? Who is involved in completing this? How do you drive continual improvement in your childcare setting? Early Years Inspection Handbook, pg 33 – ‘Leaders and managers actively seek, evaluate and act on the views of parents, staff and children to drive continual improvement.’ Do you have an Operational Plan containing all working documents of the organisation? Optional but good practice LEARNING AND DEVELOPMENT Item Requirement reference Links & further information Evidence Action, if required, and person responsible How do you ensure that your setting meets the needs of the children, and promotes their learning and development? For further support/training needs see Suffolk CPD online EYFS p.7 (1.1)
NB: Links are included to the Special Educational Needs (SEN) Code of Practice (CoP) (2001) and the Special Educational Needs and Disability (SEND) CoP (2014). This is because the SEN CoP (2001) remains relevant for children with a Statement of Special Educational Needs. How do you link My Learning Journey (or other developmental records) documents with on-going planning? EYFS p.8 & 9 (1.6 - 1.9) p.13 (2.1) For example, observations, key child planning, child review, environment review. ASSESSMENTS Item Requirement reference Links & further information Evidence Action, if required, and person responsible What arrangements are in place to manage and complete ‘The EYFS progress check at age 2’? EYFS p.13 & 14 (2.3 -2.5) & ‘A Know How Guide: The EYFS progress check at age two’ Do you have any children attending at the end of the EYFS (attending in the summer term of EYFS p.14 & 15 (2.6 – 2.11) If yes, you must complete their EYFS For further support contact the Suffolk Families Information
help to ensure the needs of all children are met. You MUST enable a regular two-way flow of information with parents/carers. If requested you should incorporate parents’/carers’ comments into children’s records. EYFS p.29 (3.68, 3.69) My Learning Journey materials - How do you ensure that this happens? How do parents/carers access their child’s ‘My Learning Journey’ document? You MUST enable a regular two-way flow of information between providers if a child is attending more than one setting. EYFS p.29 (3.68) How do you share information and work in partnership with other settings children attend to identify their individual needs and help them make good progress? Are all records kept on site? If not, do you have prior agreement with Ofsted? When, and where, do staff complete ‘My Learning Journeys’? EYFS p.29 (3.69) If they are taken home what arrangements are put in place to ensure they are secure? How do you keep confidential records concerning staff, children, safeguarding, records of concern and financial records secure? EYFS p.29 - 30 (3.69, 3.70) Data Protection Act 1998 LoP – Section C (Financial Documentation) N.B. The Data Protection Act requires all businesses to register with the Information Commissioners Office (IOC) unless exempt. If you are processing personal information electronically for the provision of childcare - including taking photographs of the children in your care using a digital camera - then you must register with the ICO. How long do you retain records relating to individual children after they have left the setting? EYFS p.30 (3.71) LoP - Section C (Financial Documentation) It is your responsibility to ensure that every parent/carer has a copy of the ‘Privacy Notice’ in order to ensure compliance with the Data Protection Act 1998. LoP- Section B, 9 Privacy notice- When do you give this to parents? Is this included in your parent information pack?