FINANCIAL /REPORTING ALLOTMENTS FOR TRANSPORTATION The North Carolina Department of Public Instruction, Transportation Services Section is responsible for the allocation of funds, from the state budget appropriation, to 115 local education agencies (LEAs) for school transportation operations. This block grant provides funds to pay for drivers, fuel, personnel, parts, tires, contracts, etc. needed to transport students in grades K-12 to and from school. The state allotment for transportation is calculated from the prior year’s eligible expenditures, a budget rating and any necessary adjustments. The budget rating is, in part, a measure of efficiency of operation. Annual adjustments are made for increased enrollment and any adjustments required by General Assembly action. LEAs may supplement these state funds with local funds. Those funds are considered eligible to the extent that they are used to fund the transportation of students in grades K-12 to and from school. Funds allotted through Program Report Code 056 are for the purpose of transporting students to and from school for the regularly organized school day. DPI Transportation Services calculates transportation allotments using a funding base and a transportation budget rating. The basic calculation is to multiply the previous year’s funding base for each LEA by its budget rating to determine the current year allotment. (Adjustments are made for legislated salary changes, increases in enrollment, etc.) FUNDING BASE. The funding base for a city or county LEA consists of actual, eligible, expenditures (see below) from the prior year for to- and from-school transportation. (For counties with 2-3 LEAs, if city driver salaries and salaries for city administrative work are paid by the county in a given year, those amounts remain in the county funding base for the following year.) BUDGET RATING. The budget rating is, in part, a measure of efficiency and is calculated by examining the cost per student and the number of buses per 100 students for each county. A lower cost and a lower number of buses yield a higher budget rating. Site characteristics include the number of students transported per mile of roadway and the distance of student residences from school. Because county LEAs maintain and fuel the city LEA buses, and because the geographic site characteristics used to “level the playing field” statewide cannot be distinguished between city and county, all data for city and county LEAs are combined before calculating ratings. The
Oil sampling procedures include: Contact an oil analysis vendor Train all technicians to properly extract a good oil sample Keep plenty of test kits in stock If a returned analysis recommends an oil change or procedures, generate a DP01 work order. File a copy of the analysis results with the PM requesting the sample TIRES Due to the unit cost and the safety impact on each vehicle, school bus tires and the management of tire inventory is a critical part of the school bus maintenance operation. Major pieces of this operation include the acquisition of new and recapped tires as well as the disposal of scrap tires. The Department of Public Instruction encourages LEAs to recycle school bus having them recapped and used on the rear axle of school buses. New tires must be used on the front (steering) axle. The Department of Administration (DOA), Division of Purchase and Contract, administers state term contracts for new and recapped tires. The DOA’s State Surplus Property Agency administers a contract for the disposal of scrap tires. Additional information about tire management can be found in Appendix D of this document. SURPLUS VEHICLES Items purchased with state funds must be disposed of properly at the end of service life. The sales of these items generate funds for replacement service vehicles. The proper documentation must be used when disposing of surplus property. Contact DPI Transportation field consultant to initiate the sales process for School Buses, Service Trucks, and scrap metal. Surplus School and Trucks-The NCDPI Field Consultant will initiate school bus and service truck for sale listings. Prior to a sale, all school system markings should be blacked out. Stop arms and walk arms should be removed unless being sold to a school. If school bus is sold to a charter school, the “North Carolina Public School” markings shall remain. The DPI field consultant shall generate a form TD-13 which includes a description of the vehicle (including mechanical deficiencies) and the sales price. This information will be listed on the NCBUSSAFETY.ORG website. for completing a sales transaction; Buyer must pay with certified check payable to “NCDPI” LEA will issue the title to the purchaser The LEA will send the certified check and form TD-6B to NCDPI Transportation Services within FIVE days. Link to school trucks for sale statewide –