Std 5. Records and Documentation Documented evidence must be maintained to demonstrate the effective operation of the maintenance management system. Essential to the maintenance system is the keeping and preservation of pertinent records. An operator’s maintenance management system: Criteria: - 5.1 Must keep as a minimum the following documented evidence: Daily check is being completed in accordance with the instruction; Faults occurring on the road are being recorded and reported in accordance with the procedures; Reported faults are being repaired in accordance with the set method; Vehicles are maintained in accordance with the set periodic schedules; Persons maintaining vehicles under the maintenance management system are suitably qualified or experienced to do so; and Records, procedures, and methods in place under the system are regularly reviewed in accordance with the procedures. Criteria: - 5.2 Must ensure procedures include steps for making maintenance management procedures available to all relevant staff. Criteria: - 5.3 A record of nominated vehicles must be kept and regularly updated. The format should be able to record the following details for each nominated vehicle: Type of unit Manufacturer Date of construction Registration number; and Unique identifier (VIN) OBSERVATION / EVIDENCE SIGHTED: SUPPORTING DOCUMENTATION: Std 6. Responsibilities The authorities, responsibilities and duties of all positions involved in the management, operation, administration, participation and verification of the maintenance management system are current, clearly defined and documented. Responsibility for each operation of the maintenance management system is to rest with appropriate people within the road transport operation as nominated by the operator. An operator’s maintenance management system: Criteria: - 6.1 Must clearly identify: What the tasks in your maintenance management system are; and Who is responsible for carrying out each task listed in your maintenance management system manual? The people assigned to the listed tasks must be appropriate for those tasks. OBSERVATION / EVIDENCE SIGHTED: SUPPORTING DOCUMENTATION: Std 7. Internal Review The maintenance management system must be subject to an annual internal review to verify all results and activities comply with the system’s policies, procedures and instructions. An operator’s maintenance management system: Criteria: - 7.1 Must include procedures for carrying out internal reviews which cover: When the reviews are to take place; Who is to conduct them; How the reviews are to be conducted; and Checklists to be used for the review. Criteria: - 7.2 As far as possible you must ensure the person or people carrying out your internal reviews are independent of the procedures being reviewed. OBSERVATION / EVIDENCE SIGHTED: SUPPORTING DOCUMENTATION:
Type Vehicle Registration Vehicle Make/Year Vehicle Owner Vin / Chassis No. Tare Mass Rating GCM Rating AMMS Permit # AMMS Permit Expiry Date Date Added to List Date Removed from List SUB-CONTRACTOR & THIRD PARTY OPERATOR INFORMATION – WORKING UNDER THIS OPERATORS ACCREDITATION _________________________________________________ ____/____/____
Operator Business Name Date Sub-Contractor / Third Party operator legal entity name Dates of employment Vehicle Owner Vehicle Type (P Mover / Trailer / Dolly) Vehicle Registration Roadworthy Certificate Date WAHVA - VEHICLE ROADWORTHINESS INSPECTION/CERTIFICATION REGISTER ___________________________________________________________________ Operator Business Name