NAT00080 - Client file - (continued) Business rules - continued Name for Encryption This field must not be blank. Postcode This must not be blank. Postcode must comply with listed above for Address (All address fields). Postcodes reported in the NAT00080 must appear in the Postal Address File (PAF) published quarterly by Australia Post. Note that: Postcodes associated with 'Post Office Boxes' and 'Large Volume Receivers' must not be reported in this file. These are clearly identified in the column labelled 'Category' in the PAF. Postcode must be ‘OSPC — Overseas address location’ for international clients, irrespective of the postcode used in the overseas address or the client’s temporary address in Australia. When reporting ‘OSPC – Overseas address location’ for on-shore international students, ensure that the client’s usual postal address details are reported on the Client Postal Detail (NAT00085) file. The contains the URL and additional information about the Postal Address File. The combination of data in the Postcode and the Address Location - Suburb, Locality or Town fields must match those listed in the Postal Address File. Prior Educational Achievement Flag This field must not be blank. Where a client from a previous year was asked the question and did not provide a valid answer, the field should continue to be reported as @. If the Prior Educational Achievement Flag field displays Y there must be at least one corresponding record in the Client Prior Educational Achievement (NAT00100) file. Proficiency in Spoken English Identifier This may be blank. Proficiency in spoken English identifier must be if Language Identifier in the Client (NAT00080) file is: 1201 — English 9700 — Sign Language 9701 — Auslan 9702 — Makaton 9799 — Sign Languages, not elsewhere classified or @@@@ — Not specified. Sex This field must not be blank.
Address Second Line Data element description The second line of an address provides a continuation of the name and number of the street (including floor and business name, if relevant). Files Training Organisation (NAT00010) Purpose To provide a: means of physically locating training organisations Business rules This line must not contain the name of the suburb, locality, town or postcode. If the complete name and number of the street (including floor and business name if relevant) is provided in the Address First Line field, this field will be blank. Revision No change. Field format Value Description Length 50 Type Alphanumeric Justification Left Fill character Field value Description Text The continuation of street number and name (and floor and building name if relevant) details.
Client Occupation Identifier – (continued) Field value Value Description 1 2 3 4 5 6 7 8 9 Manager Professionals Technicians and Trades Workers Community and personal Service Workers Clerical and Administrative Workers Workers Machinery Operators and Drivers Labourers May be blank if Labour Force Status is: 06 – Unemployed – seeking full time work, 07 – Unemployed – seeking part-time work, 08 – Not employed not seeking work , @@ - Not stated
Delivery Mode Identifier Data element description A code that uniquely identifies the predominant mode of delivery for a subject or unit of competency enrolment. File Enrolment (NAT00120) Purpose To enable the analysis of VET activity by mode of delivery. Business rules The training organisation must classify the delivery mode for each subject or unit of competency enrolment using the following codes: 10 – Classroom includes classroom-based delivery at any permanent or semi-permanent training delivery location. ‘20 – Electronic based’ includes web-based resources, computer-based resources, online interactions both on or off campus includes radio, television, videoconference, or audio-conference. ‘30 – Employment-based’ includes training activity conducted in the workplace whether it is conducted by the training organisation or the employer; for example, industrial/work experience, field placement, or fully on-job training. ‘40 – Other delivery (e.g. correspondence)’ is used where the predominant method of learning is not classroom-based, or electronic-based instruction. ‘90 – Not applicable – recognition of prior learning/recognition of current competency/credit transfer’, is used for recognition of prior learning, recognition of current competency, and credit transfer. Where a subject or unit of competency is delivered using more than one mode of delivery, the predominant mode of delivery is to be reported. code 90 - Not applicable The Delivery mode Identifier value 90 - Not applicable must only be used for subject or unit of competency enrolments where the Outcome Identifier - National is: 50 – Recognition of Prior Learning assessment started and result not yet available 51 - Status or Credit Granted Through Recognition of Prior Learning 52 - Status or Credit Not Granted Through Recognition of Prior Learning 53 - Status or Credit Granted Through Recognition of Current Competency 54 - Status or Credit Not Granted Through Recognition of Current Competency 60 - Status or Credit Granted Through Credit Transfer. (vr.120011) This field must not be blank. (vr.120046)
Enrolment Date Data element description The earlier date of the Program Commencement Date or the date the student incurred any costs towards their training, (including any deposit or similar). File Enrolment (NAT00120) Purpose To provide a mechanism for capturing the date an agreement was made between a student and a training provider that the student will undertake government subsidised training. Business An Enrolment Date is the earlier date of either the date the student incurred any costs (including any deposit or similar), to commence training or the Program Commencement Date which is generally the earliest Activity Start Date of a Subject. The Enrolment Date is to be reported for all enrolments commencing on or after the 1 January 2015 and must remain consistent for all Subject enrolments within the one Program or Subject only Enrolment and also any superseded enrolments. The field may be blank for: Fee for Service Delivery. Revision Field format Description Length 8 Type Date Justification None Fill character None Field value Value Description DDMMYYYY Valid date.
Funding Source Identifier – State Training Authority - (continued) * Funding Source Identifier – State Training Authority codes that are asterisked (*) can only be used for Subject enrolments with a Program Commencement Date) prior to 1 January 2011. × Enrolments against Funding Source identifier – State Training Authority L and P generally do not require a referral form, with the exception of enrolments under the Young People Transitioning From Care initiative. Individuals who are required to undertake the program pursuant to a community based order made under the Children, Youth and Families Act 2005, and individuals held in the Judy Lazarus Transition Centre must also present relevant documentation. Refer to the Guidelines about Fees and VET Funding Contract. # should be no new enrolments against Funding Source Identifier – State Training Authority codes ‘WTP’ and ‘WTL’ in 2016. Students holding referral letter for the Training Support for Retrenched Workers initiative should have their 2016 commencements enrolled against SCP or SCL. Note: Apprenticeship/Traineeship enrolments, are reported with a Funding Source Identifier – State Training Authority code that relates to an apprenticeship or traineeship enrolment, must also report the relevant Delta Client Identifier – Apprenticeships (Client Identifier – Australian Apprenticeships) and Training Contract Identifier (Training Contract Identifier - Australian Apprenticeships).
Funding Source Identifier - State Training Authority - (continued) Alphabetic list of codes with further description Funding Source - Code Funding Source Identifier - State Training Authority Description Funding Source - National code Valid for program enrolments commencing in 2016? ACE ACFE-funded non-accredited local programs delivered by Learn Local Organisations. 11 Yes AEP Automotive Supply Training Initiative (General, 11 Yes AEL Automotive Supply Training Initiative (Apprentice/Trainee) 11 Yes ASL Asylum Seeker or Victim of Human Trafficking General (Apprentice/Trainee), enrolled under Victorian Training Guarantee in program that commenced on or after 1 January 2011. Requires authorised referral form. 11 Yes ASP Asylum Seeker or Victim of Human Trafficking (not Apprentice/Trainee) enrolled under Victorian Training Guarantee in program that commenced on or after 1 January 2011. Requires authorised referral form. 11 Yes BWL Back to Work Scheme (Apprentice/Trainee) 11 Yes BWP Back to Work Scheme (non Apprentice/Trainee) 11 Yes D Training activity funded directly by the Commonwealth (e.g. DEEWR, DOHA) 13 Yes F Fee for service - overseas full fee-paying students. All training activity funded by onshore and offshore overseas (not domestic) full students than overseas full fee-paying students participating in VET in Schools (Z20). 30 Yes L× Apprentice/Trainee. Training activity funded by the Department where the student is an Apprentice/Trainee registered with the VRQA 11 Yes, only for VTG enrolments LCP* Apprentice/Trainee contestable pool (selected non-TAFE RTOs only), program enrolment commenced prior to 1 January 2011 and is continuing in 2016. 11 No LQ* Additional one-off funding - Apprentice/Trainee training delivery, where program enrolment commenced prior to 1 January 2011 and is continuing in 2016. 11 No LSG Skills for Growth - Apprentice/Trainee. Training delivery to apprentices and trainees through Skills for Growth program. Required authorised referral form. Program enrolment commenced prior to 2013 and is continuing in to 2016. 11 No P× General training delivery (non-Apprentice/Trainee training). 11 Yes, only for VTG enrolments PSG Skills for Growth - General (not Apprentice/Trainee).Training delivery to non-Apprentice/Trainees through Skills for Growth. Required authorised referral form. Program enrolment commenced prior to 2013 and is continuing in to 2016. 11 No paying
Usual Residence Question AVETMISS 5. What is the address location and postcode of the suburb, locality or town in which you usually live? Please provide the physical address (street number and name not post office box) where you usually reside rather than any temporary address at which you reside for training, work or other purposes before returning to your home. If you are from a rural area use the address from your state’s or territory’s ‘rural property addressing’ or ‘numbering’ system as your residential street address. Building/Property Name Flat/Unit Number Street Number (e.g. 5 or Lot 12) Street Name Suburb, locality or town State/Territory Postcode ________________ ________________ ________________ _________________ _________________ Client File: Building/Property Name Flat/Unit Number Street or Lot Number Street Name Suburb, locality or town State/Territory Postcode Postal address Question AVETMISS field 6. What is your postal address (if different from above)? Building/Property Name Flat/Unit Number Street Number Street Name PO box or roadside delivery box Suburb, locality or town State/Territory Postcode E-mail address ________________ ________________ ________________ ________________ ________________ ________________ ________________ ________________ ________________ Client Postal Detail File: Building/Property Name Flat/Unit Number Street Number Street Name PO box or roadside delivery box Suburb, locality or town State/Territory Postcode E-mail address
Previous qualification achieved Question AVETMISS field 16. Have you SUCCESSFULLY completed any of the following qualifications? No – Go to Question 18 Yes No Educational Achievement Flag 17. If Yes, please enter one of these Prior Education Achievement Recognition Identifiers any applicable qualification level. A – Australian E– Australian equivalent I – International Note: If you have multiple Prior Education Achievement Recognition Identifiers for any one qualification, use the following priority order to determine which identifier to use: A – Australian E– Australian equivalent I – International A E I Bachelor Degree or Higher Degree Advanced Diploma or Associate Degree Diploma (or Associate Diploma) Certificate IV (or Advanced Certificate/Technician) Certificate III (or Trade Certificate) Certificate II Certificate I Certificates other than the above Prior Educational Achievement Identifier Employment Question AVETMISS/Victorian field 18. Of the following categories, BEST describes your current employment status? (Tick ONE box only.) Full-time employee Part-time employee Self employed - not employing others Employer Employed - unpaid worker in a family business Unemployed - seeking full-time work Unemployed - seeking part-time work Not employed - not seeking employment Labour Force Status Identifier 19. of the following classifications BEST describes your current or recent occupation? (Tick ONE box only) If never employed go to Question 21. 1 – Managers 2 – Professionals 3 – Technicians and Workers 4 – Community and Personal Service Workers 5 – Clerical and Administrative Workers 6 – Sales Workers 7 – Machinery Operators and Drivers 8 – Labourers Client Occupation Identifier
Study reason Question AVETMISS field 21. Of the following categories, BEST describes your main reason for undertaking this (Tick one box only.) To get a job To develop my existing business To start my own business To try for a different career To get a better job or promotion It was a requirement of my job I wanted extra skills for my job To get into another program of For personal interest or self development Other reasons Study Reason Identifier Victorian Student Number To be completed by all students aged up to 24 years: Since 2009 in schools and since 2011 for vocational education and training (VET) organisations and Adult Community Education providers, a Victorian Student Number (VSN) has been allocated upon enrolment to each individual student aged up to 24 years. Students should report their VSN on all subsequent enrolments at a Victorian school or training organisation. In particular, all students who are currently enrolled in either a VET provider or a Victorian school (including those already participating in a VET in schools program) should obtain their VSN from their current education or training organisation and report their VSN on this enrolment form. Students who are enrolling for the first time since the VSN was introduced will get a new VSN. Question Victorian field 22. your Victorian Student Number (VSN) No more questions if you provided your VSN. __________________________________ Victorian Student Number Have you attended any Victorian school since 2009 or done any training with a vocational education and training (VET) registered training organisation or an Adult and Community Education provider in Victoria since 2011? No - I have not attended a Victorian school since 2009 or a TAFE or other VET training provider since the beginning of 2011. No more questions if you answer No __________________________________. OFFICE USE: Code VSN as 888 888 888
Yes - I have attended a Victorian school 2009: Leave VSN blank Victorian Student Number - continued Most recent Victorian school attended …………………………………………………. and / or Yes – I have participated in training at a TAFE or training organisation since the beginning of 2011 List the most recent training organisations with which you have participated in training in Victoria since 2011 (List up to 3 training organisations) …………………………………………………. …………………………………………………. …………………………………………………. Leave VSN blank NOTE: Training providers are not required to store details of schools and training organisations previously attended on their student management system. This information may be requested by the VSN team to help the team to ensure that they allocate only one VSN to each student over time and over all training organisations attended. Unique Student Identifier From 1 January 2015, we [insert RTO name] can be prevented from issuing you with a nationally recognised VET qualification or statement of attainment when you complete your program if you do not have a Unique Student Identifier (USI). If you have not yet obtained a USI you can apply for it directly at on computer or mobile device. Question AVETMISS field 23. your Unique Student identifier (if you already have one) Unique Student Identifier Revision
Appendix 3: ANZSIC codes Introduction When a student has indicated that they are employed or have only recently (last 12 months) been unemployed, the student will need to include the Industry code (ANZSIC) applicable to the employer or recent. The Industry Code must be recorded in your student management system and reported in the statistical collection. Source: Australian Bureau of Statistics (ABS) Cat.No.1292.0.55.002 Australian and New Zealand Standard Industrial Classification (ANZSIC), 2006 - and Titles ANZSIC 2006 Division and Subdivision Codes and Titles ANZSIC codes are to be reported at the 2 digit level for all Skills for Growth enrolments only. Note ABS may update or modify these codes from time to time. ANZSIC division and subdivision codes and titles (2006) A – Agriculture, Forestry and Fishing 01 – Agriculture 02 – Aquaculture 03 – Forestry and Logging 04 – Fishing, Hunting and Trapping 05 – Agriculture, Forestry and Fishing Support Services B– Mining 06 – Coal Mining 07 – Oil and Gas Extraction 08 – Metal Ore Mining 09 – Non-Metallic Mineral Mining and Quarrying 10 – Exploration and Other Mining Support Services Manufacturing 11 – Food Product Manufacturing 12 – Beverage and Tobacco Product Manufacturing 13 – Textile, Leather, Clothing and Footwear Manufacturing 14 – Wood Product Manufacturing 15 – Pulp, Paper and Converted Paper Product Manufacturing 16 – Printing (including the Reproduction of Recorded Media) 17 – Petroleum and Coal Product Manufacturing 18 – Basic Chemical and Chemical Product Manufacturing 19 – Polymer Product and Rubber Product Manufacturing 20 – Non-Metallic Mineral Product Manufacturing 21 – Primary Metal and Metal Product Manufacturing 22 – Fabricated Metal Product Manufacturing 23 – Transport Equipment Manufacturing 24 – Machinery and Equipment Manufacturing 25 – Furniture and Other Manufacturing
64 – Auxiliary Finance and Insurance Services ANZSIC division and subdivision codes and titles (2006) - continued K – Financial and Insurance Services 62 – Finance 63 – Insurance and Superannuation Funds L – Rental, Hiring and Real Estate Services 66 – Rental and Hiring Services (except Real Estate) 67 – Property Operators and Real Estate Services M – Professional, Scientific and Technical Services 69 – Professional, Scientific and Technical Services (Except Computer System Design and Related Services) 70 – Computer System Design and Related Services N – Administrative and Support Services 72 – Administrative Services 73 – Building Cleaning, Pest Control and Other Support Services O – Public Administration and Safety 75 – Public Administration 76 – Defence 77 – Public Order, Safety and Regulatory Services P – Education and Training 80 – Preschool and School Education 81 – Tertiary Education 82 – Adult, Community and Other Education Q – Health Care and Social Assistance 84 – Hospitals 85 – Medical and Health Care Services 86 – Residential Care Services 87 – Social Assistance Services R – Arts and Recreation Services 89 – Heritage Activities 90 – Creative and Performing Arts Activities 91 – Sports and Recreation Activities 92 – Gambling Activities S – Other Services 94 – Repair and Maintenance 95 – Personal and Other Services 96 – Private Households Employing Staff and Undifferentiated Goods- and Service-Producing Activities of Households for Own Use Revision No change.
Appendix 5: Name change mapping Mapping of file and data element name changes: Note: Majority of name changes occurred in AVETMISS 7.0 release 6.1 and in most instances hybrid names have been used in the Victorian VET Student Statistical Collection guidelines for the past two years. NAT file data element belongs to New name (AVETMISS) Existing name Comment NAT00030 Program File Program (Course) File NAT00060 Subject File Subject (Module/Unit of Competency) File NAT00130 Program Completed File Program (Qualification) File NAT file data element belongs to New name (AVETMISS) Existing name Comment NAT00030 Program Field of Education Identifier Program (Qualification/Course Field of Education) Identifier NAT00030 Program Identifier Program (Qualification/Course) Identifier NAT00030 Program of Education Identifier Program (Qualification/course Level of Education) Identifier NAT00030 Program Name Program (Qualification/Course) Name NAT00030 Program Recognition Identifier Program (Qualification/Course Recognition) Identifier