Section I - Instructions to Bidders General Scope of Bid 1.1 The Employer, as indicated in the BDS, issues this Bidding Document for the procurement of the Works as specified in Section VII (Work’s Requirements) & Invitation for Bids (IFB). The name, identification, and number of contracts of this bidding are specified in the BDS. Throughout this Bidding Document: (a) the term “in writing” means communicated in written form and delivered against receipt; (b) except where the context requires otherwise, words indicating the singular also include the plural and words indicating the plural also include the singular; and (c) “day” means calendar day. Source of Funds 2.1 The Government of India or the Recipient (hereinafter called “Borrower”) specified in the BDS has received/applied for financing (hereinafter called “funds”) from the International Bank for Reconstruction and Development or the International Development Association (hereinafter called “the Bank”) in an amount specified in the BDS, towards the cost of the project specified in the BDS. The Borrower intends to apply a portion of the funds to eligible payments under the contract(s) for which this Bidding Document is issued. 2.2 Payment by the Bank will be made only at the request of the Borrower and upon approval by the Bank, and will be subject, in all respects, to the terms and conditions of the Loan (or other financing) Agreement. The Loan (or other financing) Agreement prohibits a withdrawal from the Loan (or other financing) account for the purpose of any payment to persons or entities, or for any import of goods, if such payment or import, is prohibited by a decision of the United Nations Security Council taken under Chapter VII of the Charter of the United Nations. No party other than the Borrower shall derive any rights from the Loan (or other financing) Agreement or have any claim to the proceeds of the Loan (or other financing).
2.2.4 Litigation History No consistent history of court/arbitral award decisions against the Bidder since 1st January [insert year] Must meet requirement by itself or as member to past or existing JV Must meet requirement Must meet requirement by itself or as member to past or existing JV N/A Form CON - 2 2.2.5 Declaration: Environmental, Social, Health, and Safety (ESHS) past performance Declare any civil work contracts that have been suspended or terminated and/or performance security called by an employer for reasons related to the of any environmental, or social, or health or safety requirements or regulations in the past five years. Must make the declaration. Where there are Specialized the Specialized must also make the declaration. N/A Each must make the declaration. Where there are Specialized the Specialized must also make the declaration. N/A Form CON-3 ESHS Performance Declaration
Qualification Criteria Compliance Requirements Documentation No. Subject Requirement Single Entity Joint Venture where permitted Submission Requirements All Parties Combined Each Member One Member 2.3 Financial Situation and Performance 2.3.1 Financial Capabilities (a) The Bidder shall demonstrate that it has access to, or has available, liquid assets, unencumbered real assets, lines of credit, and other financial means (independent of any contractual advance payment) sufficient to meet the construction cash flow requirements estimated as Rs_____________(about 3 months cash flow at peak construction period)_for the subject contract(s) net of the Bidders other commitments (b) The Bidders shall also demonstrate, to the satisfaction of the Employer, that it has (a) Must meet requirement (b) Must meet requirement (a) Must meet the requirement (b) Must meet requirement (a) Must meet at least 25% of the requirement as a minimum N/A (a) Must meet at least 50% of the requirement as a minimum N/A Form FIN - 3.1 with attachments
adequate sources of finance to meet the cash flow requirements on works currently in progress and for future contract commitments (c) The audited balance sheets or, if not required by the laws of the Bidder’s country, other financial statements acceptable to the Employer, for the last five years shall be submitted and must demonstrate the current soundness of the Bidder’s financial position and indicate its prospective long-term profitability. (c) Must meet requirement N/A (c) Must meet requirement N/A NOTE: The construction cash flow requirement should be for a number of months determined as the total time needed to pay contractor invoice by the Employer. The cash flow should not normally exceed 3 months peak contract requirements and availability should be certified by Bank (Nationalized or Scheduled Bank in India) in form 3.1 A 2.3.2 Annual Construction Turnover Achieved in at least two financial years (in the last five years) a minimum annual financial turnover in civil engineering construction work of ……….._[insert amount Must meet requirement Must meet requirement Must meet twenty five percent (25%) of the requirement Must meet fifty percent (50%) of the requirement Form FIN - 3.2
contractor, JV member, or management contractor for at least the last five [5] years prior to the bid submission deadline. Qualification Criteria Compliance Requirements Documentation No. Subject Requirement Single Entity Joint Venture where permitted Submission Requirements All Parties Combined Each Member One Member 2.4.2 (a) Specific Construction Experience Bidder should have successfully completed as a prime contractor, JV member, management contractor or sub-contractor, minimum one (1) contract substantially (not less than 90% of contract value) within the last five (5) years (FY…..to FY …..), with a value of at least Must meet requirement Must meet requirement Must meet requirement for one contract of 25% value Must meet requirement for one contract of 50% in value Form EXP 4.2(a). The contractor should have borne responsibility for execution of works to the extent he claims experience. A contractor should not claim experience for the works he has never executed.
2.5 Personnel The Bidder must demonstrate that it will have the personnel for the key positions that meet the following requirements: [Specify requirements for each lot as applicable] S. No. Designation of Personnel (Position) No. Minimum Qualification Minimum years of experience Minimum experience in similar works. 1. 2. 3. 4. xx Environment, Health and Safety Engineer Graduate in Civil or Environmental Engineering with specialization and/or additional qualification in Occupational Health and Safety. [7] [Indicate designation, qualification, and experience required for each position. Bidder should furnish Curriculum Vitae to confirm their meeting the requirements]. The Bidder must not have in his employment: [i] the near relations (defined as first blood relations, and their spouses, of the bidder or the bidder’s spouse) of persons of the following Government Departments. …………………….. …………………….. ………………….…. [ii] without Government permission, any person who retired as gazetted officer within the last two years. The Bidder shall provide details of the proposed personnel and their experience records in the relevant Forms included in Section IV, Bidding Forms. Note: The managerial and technical competence of a contractor is largely related to the key personnel on site. The extent to which the Bidder should demonstrate having staff with extensive experience should be limited to those requiring critical operational or
[The following table shall be filled in for the Bidder and for each member of a Joint Venture] Bidder’s Name: [insert full name]Date: [insert day, month, year] Joint Venture Party Name:[insert full name] NCB No. and title: [insert NCB number and title] Page [insert page number] of [insert total number] pages Non-Performed Contracts in accordance with Section III, Qualification Criteria and Requirements Contract non-performance did not occur during the (number) years specified in Section III, Qualification Criteria and Requirements, Sub-Factor 2.2.1. Contract(s) not performed during the (number)of years specified in Section III, Qualification Criteria and Requirements, requirement 2.2.1 Year performed portion of contract Contract Identification Total Contract Amount (in Indian Rupees) [insert year] [insert amount and percentage] Contract Identification: [indicate complete contract name/ number, and any other identification] Name of Employer: [insert full name] Address of Employer: [insert street/city/country] Reason(s) for non-performance: [indicate main reason(s)] [insert amount] Pending Litigation, in accordance with Section III, Qualification Criteria and Requirements No pending litigation in accordance with Section III, Qualification Criteria and Requirements, Sub-Factor 2.2.3. Pending litigation in accordance with Section III, Qualification Criteria and Requirements, Sub-Factor 2.2.3 as indicated below. Year of dispute Amount in dispute (Rupees) Contract Identification Total Contract Amount (Rupees)
Schedule 7: Table 2: Cost Indices and Reference Prices (applicable for specific items) for adjustment in contract prices [as per GCC 45]. WPI with base 2004-2005 = on the Base Date Base Date = Deadline for submission of bids S. No. Cost Element Indices or Cost on the Base Date Index for adjustment Sources of Index [1] [2] [3] [4] [5] [6] 1. Fixed a 2. Labour b Lo- all India average Consumer Price Index (CPI) Number for Industrial Workers for ….. centre (Base 2001 = 100) on the base date. Ln-CPI for the month for which the IPC is related Labour Bureau, Ministry of Labour and Employment, Government of India. 3. Steel c So – Whole-sale Price Index (WPI) for Steel [Steel Long] Sn-WPI for the month which is two months prior to the month to which IPC is related Economic Advisor, Ministry of Commerce and Industry, Government of India. 4. Cement d Co-WPI for Grey Cement Cn-WPI for the month which the cement is brought to site or one month prior to the month to which IPC is related, whichever is less Economic Advisor, Ministry of Commerce and Industry, Government of India 5. Plant & spares e Eo-WPI for “Construction machinery ” En – WPI for the month to which IPC is related Economic Advisor, Ministry of Commerce and Industry, Government of India 6. Diesel f Do-Unit Cost from the identified depot on the base date Dn-Unit Cost for on the first day of the month to which the IPC relates From the ………. Depot 7. Bitumen g Bo-Unit Cost from the identified refinery on the base date Bn- Cost per unit quantity on the first day of the month in which the material is brought to site or two months prior to the date to which IPC is related From …. Refinery 8. Others h Oo- All India Wholesale Price Index(WPI) for all commodities On- All India WPI for all commodities for the month to which IPC is related Economic Advisor, Ministry of Commerce and Industry, Government of India IPC – Interim Payment Certificate Appendix -3 Appointment of Adjudicator / Dispute Review Expert