GS2 #195 Accreditation Records: Law Enforcement Agency 3 anniversary years after accreditation Confidential This record series consists of all materials and documentation used for the purpose of demonstrating compliance with the professional standards established by the Commission for Florida Law Enforcement Accreditation or the Commission on Accreditation for Law Enforcement Agencies. The series may include, but is not limited to, general or special orders, and regulations, standard operating procedures, internal reports, forms, correspondence, tabulations, a formal written assessment statement of the agency's compliance or noncompliance, and subsequent follow-up reports. See also “ACCREDITATION RECORDS: CORRECTIONAL FACILITY.” GS4 #1 Accreditation Records: Survey and Inspection Report* 5 years after next accreditation report is issued Confidential This record series consists of accreditation survey results, inspection reports by accrediting institutions, notices of corrections, correction reports, and in-house surveys and testing done prior to the actual accreditation survey. Also included in this series are public notices required by accrediting organizations, public hearing transcripts, and any additional supporting materials necessary for the survey, inspection, and correction of deficiencies. This applies to all certifying agencies, whether state, federal, or professional organizations. This series may be used by a specific department or for the hospital as a whole. This series may have archival value. *Applies to Public Health Care Facilities and Providers ONLY GS5 #2 Accreditation Records: Southern Association College/School 10 anniversary years Confidential This record series consists of accreditation records, visiting accreditation team reports, related correspondence, board reviews, updates and status documentation. See also “ACCREDITATION RECORDS” and “ACCRREDITATION RECORDS: SUPPORTING DOCUMENTS.” GS5 #39 Accreditation Records: Supporting Documents 1 anniversary year after accredited Confidential This record series consists of supporting documents documenting the process and status of becoming accredited and/or activities associated with reporting and/or confirming the accreditation status of school including supporting documentation. See also “ACCREDITATION RECORDS.” Schedule Identifier Item Number Retention Schedule Title Retention Period Disposition Action GS5 #6 Rolls 3 fiscal years Confidential This record series consists of rosters of all students enrolled in each during a particular grading period. GS5 #48 Class, Course, Room, and Faculty Schedules Retain until end of semester Confidential This record series documents class meeting times and days for each course, room assignments, and teaching schedules, including office hours.
GS5 #91 Student Education Records: Permanent Academic File Permanent Confidential This record series consists of the official student transcript documenting courses taken, grades received and degrees awarded. The series may also include any other documentation designated by the school as part of the student’s permanent academic record, such as final actions relating to major disciplinary actions. See also “STUDENT EDUCATION RECORDS: SUPPORTING DOCUMENTS.” GS5 #89 Student Education Records: Supporting Documents 5 anniversary after graduation, transfer or withdrawal Confidential This record series consists of records relating to the maintenance of the active student record/transcript. The series may include, but is not limited to, correspondence, letters of recommendation, drop/add applications for degree, request for Florida residence affidavit, registration information, applications to change undergraduate classification, change slips, notice of admission, credit by exam notes, transcript verification forms, student petition records, student transcript flag notices, national test scores, and graduation information. See also “ADMISSION RECORDS: REGISTERED STUDENTS” and “STUDENT EDUCATION RECORDS: PERMANENT ACADEMIC FILE.” GS5 #30 Student Newspapers Permanent Confidential This record series consists of newspapers produced and distributed by student organizations officially recognized by the school. NOTE: Stocks of student publications are considered duplicates under this series. These records may have archival value. See also "STUDENT NEWSPAPERS: SUPPORTING DOCUMENTS." Schedule Identifier Item Number Retention Schedule Title Retention Period Disposition Action GS5 #31 Student Newspapers: Supporting Documents 30 days Confidential This record series consists of copies of materials submitted by contributing reporters/students/faculty, layout sheets, and other materials used in production of student newspapers. See also "STUDENT NEWSPAPERS." GS5 #108 Student Records: International Students 3 anniversary after graduation, transfer or withdrawal Confidential This record series consists of records required of international students for academic studies. The series includes student visa records, United States Department of Homeland Security Form I-20, Certificate of Eligibility (F-1) Student Status – For Academic and Language Students, and U.S. Department of State Form DS-2019, Certificate of Eligibility for Exchange Visitor (J-1) Status. Retention based on 22CFR62.10(h), Foreign Relations, Department of State Exchange Visitor Program, which requires retention of exchange visitor program records for a minimum of three years.