Tournament Administration Please list who will be taking ownership of the responsibilities? Logistics of the day are clearly laid out and players are able to easily check in, report their scores, and figure out who they are playing. Tournament stays on schedule, making minor adjustments, if necessary, to adhere to the timeline. -Checking in teams -Creating and rearranging pools -Creating signs to display pools -Making announcements -Taking scores -Entering scores -Creating brackets -Selling/distributing merchandise -Information about format, rules, should be covered in announcements -If using computer, the person entering scores should have someone read them off -1 person can take the score of 6 pools. Initial to indicate you have prepared a strategy, resources, and volunteers to meet the described X ____________ Plan for Tournament Administration Management What is the timeline of the event? How will you adjust if you’re behind schedule? Have systems been tested? What are your backups in case systems fail? Have copies of the necessary materials been printed? Do you have resources – shirts, chairs, tables, pens/markers, clipboards, etc.? Task Owner(s) Goals Responsibilities Details Sign Off
Site Setup + Maintenance Please list who will be taking ownership of the responsibilities? The site is completely set up before the start of the tournament. The site is organized so players can easily check in, report scores, and find their fields. The site is branded with flags, tents, barriers in the most high-traffic locations. -Unpack tournament equipment -Lay out / set up Spikeball sets -Label pools -Set up Spikeball branding (tents, flags, barriers) -Maintain equipment throughout the event -Neatly store all cases and bags -Ideally there is at least 10 yards between sets in all directions. -Signs should be used to label where each pool is playing -When possible, fields should be lined -The goal is that any picture taken will have Spikeball branding in it Initial to indicate you have prepared a strategy, resources, and volunteers to meet the described goals. X ____________ Plan for Site Setup Management Have you visited the site within 2 of the events? What is your site plan of everything will be set up? When will site begin and how much support do you need to finish setup before players arrive? Task Owner(s) Goals Responsibilities Details Sign Off Management Please list who will be taking ownership of the responsibilities? Cold water is easily accessible throughout the -Purchase necessary water and ice -On a hot day a ½ gallon per person is an appropriate Initial to indicate you have prepared a strategy,
Food Management Please list who will be taking ownership of the responsibilities? food/snacks (bananas, granola bars, etc.) are available to players. -Purchase necessary food and snacks -Set up food and snack station -Help pass out food and snacks up empty trash from food and snacks -1 banana per team, 1 granola bar per person -Food can be ordered from Costco through the Instacart app -If won’t be available on site, recommendations should be made in a pre-event email Initial to indicate you have prepared a strategy, resources, and volunteers to meet the described goals. X_____________ Plan for Food Management How many teams do you expect and how much food will you be providing? Will lunch be available for purchase on site? Will you be providing any other food than bananas and granola bars? What is your estimated budget for food? Task Owner(s) Goals Responsibilities Details Sign Off
Center Court Please list who will be taking ownership of the responsibilities? The semifinals and finals are branded and have a high production value for the spectators. Players and spectators are engaged throughout the entire day. -Create center court by moving all flags, barriers, and other branding to central location -Make sure semifinals and finals have observers -Announce the teams who make it to the finals -Operate a scoreboard -Scoreboard should be placed to be visible by the greatest amount of people (make sure no one stand in front) -Observers should be wearing observer jersey or other Spikeball shirt to indicate their role Initial to indicate you have prepared a strategy, resources, and volunteers to meet the described goals. X ____________ Plan for Center Management Who do you have to introduce the players and commentate matches? What else are you doing to keep the crowd engaged throughout the tournament and during the later rounds of the tournament? Task Owner(s) Goals Responsibilities Details Sign Off
Site Breakdown Please list who will be taking ownership of the responsibilities? The venue is cleaner than when we arrived. All equipment is packed carefully and properly. -Pack tournament equipment -Collect and breakdown sets -Pick up and properly dispose of garbage -Make sure that all tournament equipment is accounted for -Breakdown is easier if it happens throughout the event (ie sets are collected and broken down as bracket play progresses) -It’s important to have people dedicated to breakdown otherwise you’ll be left with a lot of work Initial to indicate you have prepared a strategy, resources, and volunteers to meet the described goals. X ____________ Plan for Site Breakdown Management Are any special rules about disposal of garbage to take into consideration? Equipment Checklist Printed out permit Contact info for all volunteers Schedule of the day