Non-compliance This section reports on instances of non-compliance with applying VGPB supply policies in 2016–17. It relates to non-compliance with the VGPB supply policy framework, for example, failing to publish a procurement activity plan online, or not having the requisite components of the governance structure such as a CPO or internal procurement unit (IPU) Chair. It does not cover internal matters of non-compliance. Organisations also report on steps taken to resolve in this instance and in future. There were two instances of non-compliance reported in 2016–17, as listed in Table 21. Table : Non-compliance in 2016–17 Department Number Instance of Actions taken to resolve instance of Actions taken to improve compliance in future Premier and Cabinet 2 No IPU Chair at 30 June 2017 As part of the Procurement Transformation Project, DPC is reviewing governance processes, including reporting When complete, the Procurement Transformation Project will recommend actions to improve compliance. Procurement is being governed through the CPO office and as required, escalated to Executive Director, Corporate, DPC. Machinery of government changes announced in April 2017 affected the IPU governance committee, with members being transferred to other entities across Government. Complaints register not implemented As part of the Procurement Transformation Project, DPC is finalising the register, policy and communication materials. DPC engaged probity services to develop a protocol to ensure that suppliers have an alternate channel to discuss concerns or complaints. DPC will communicate availability of the complaints register and the probity protocols to all DPC staff via staff induction and online resources. Total 2 Complaints Organisations have a complaints management system that sets out the process and procedures for addressing complaints by suppliers. CPOs are responsible for their organisation’s complaints management process. The VGPB defines a complaint as an issue or concern expressed by a supplier in relation to the process and probity applied by an organisation when carrying out a procurement activity. In 2016–17, organisations reported five complaints related to procurement activity, as shown in Table 22. This compares to three complaints in 2015–16, six complaints in 2014–15 and three complaints in 2013–14.
Appendix Appendix 1: SEPC data breakdown Table 43 details the 45 SEPC contracts approved in 2016–17. Table : Breakdown of SEPCs approved in 2016–17 Organisation Total number Total estimated value ($ million) Contract term (yrs.) Options (yrs.) Complexity assessment outcome Market approach method Type of arrangement No. of suppliers Education and Training 1 Professional learning provider panel 75.0 3 2x1 Leveraged RFQ Closed 25 Environment, Land, Water and Planning 11 Personnel for aerial suppressant mixing crews at Snowy District airbases 0.1 1.6 Focused RFQ Closed 1 Planning Program governance advisory services 0.1 1.8 Transactional RFQ Closed 1 Smart Planning Program statutory drafting services 0.1 0.8 Transactional RFQ Closed 1 Remotely piloted aircraft systems panel of providers 0.5 1 1+1 Transactional RFT Open 4 Camping equipment for base 0.5 4 Transactional RFT Closed 2 and hose accessories 0.5 3 1+1 Focused RFT Closed 3 Planning Panels Victoria preferred supplier list 0.8 2 Transactional RFQ Closed 10 First aid services at planned emergency events 2.5 5 Strategic RFT Closed 3 Emergency and transport services 2.8 3 1+1 Strategic RFT Closed 3 Engineering and Professional services for asset damage assessment and preparation for insurance claims 9.0 5 Transactional RFT Closed 2 Providers of organisational development services 9.0 5 Transactional RFT Open 18 Health and Human Services 3 IT asset disposal 0.3 3 2 Strategic RFQ Closed 1 Influenza vaccine for healthcare workers 0.9 1 … Leveraged RFQ Closed 2 Meningococcal vaccine for the Victorian Immunisation Program 9.1 1 … Leveraged RFQ Closed 1 Victoria Police 30 Youth cautioning pilot evaluation 0.1 0.2 … Transactional RFQ Closed 1 Geelong Kokoda Youth Program (GYKP) Australian Kokoda Tours (AKT) 0.2 1 … Transactional RFQ Closed 2 Industry consultant to booze/drug bus fleet replacement project 0.2 1.5 0.6 Transactional RFQ Closed 1
Mobile Technology Commercial Specialist Services 0.2 0.5 … Transactional RFQ Closed 1 Conducted Energy Devices holsters 0.3 3 2 Focused RFQ Closed 1 Main cabin harness and headlight flasher units 0.4 1 1 Transactional RFQ Closed 1 Safety glasses 0.4 3 2 Transactional RFT Closed 1 Engage of external experts for the Workplace Harm Independent Advisory Board 0.4 2 1 Transactional RFQ Closed 6 Extendable batons 0.4 3 2 Transactional RFT Closed 1 Protective marking software for Outlook and Microsoft Office 0.4 3 … Transactional RFQ Closed 1 Two laser 3D scanners and two desktop computers 0.5 2 3 Transactional RFT Closed 1 Handcuffs 0.6 3 2 Transactional RFT Closed 1 Helmets, respirators and filters 0.7 3 2 Focused RFQ Closed 1 Remote Positioning Vehicle (RPV) – small 0.9 5 … Transactional RFQ Closed 1 Baseline ballistic testing of Integrated Operational Equipment Vests 0.9 0.5 … Focused RFQ Closed 1 Digital In Car systems 0.9 3 2 Transactional RFT Closed 1 Armoured special purpose vehicles x 3 (and maintenance support) 1.2 5 … Focused RFQ Closed 1 Disposable plastic mouthpieces to fit the Lion Alcolmeter SD- 400 touch preliminary breath test units 1.6 3 2 Transactional RFQ Closed 1 Remote Positioning Vehicle (RPV) – large and medium 2.2 3 … Focused RFQ Closed 1 Panel for e-Crime digital forensic and investigation products 2.5 3 2 Transactional RFQ Closed 6 Veritas licensing, maintenance and technical support 3.3 3 … Transactional RFQ Closed 1 Evidential drug testing kits 3.3 3 2 Transactional RFQ Closed 1 Aviation Fuel (BP) –Victoria Police Air Wing (VPAW) 3.9 3.5 … Transactional RFQ Closed 1 Police patrol vessels 7.2 2.5 … Focused RFT Closed 4 Preliminary drug testing cartridges 8.0 3 2 Focused RFQ Closed 1 Oracle database and replication licences including support maintenance 8.7 5 … Transactional RFQ Closed 1 Metropolitan towing services 9.6 3 2 Leverage RFT Closed 11 Intelligence management application 65.5 7 6 Strategic RFT Closed 1 Custody and escort services 72.9 3 4 Strategic RFT Closed 1 Mobility managed service 228.6 5 6 Strategic RFT Closed 1 Total 45 537.2