Two sites were identified – Efate in the Shefa province and Pentecost in the Penama province. The MNCC at its meeting in May 2013 agreed to implement the Efate pilot as the priority. Although some preparatory ground work was undertaken limited resources within the Malvatumauri meant that any progress was going to be difficult to implement and problematic. Improved stakeholder and public understanding and awareness of customary land practices (including gender and relational land issues) Support for identified research activities in the areas of custom and customary land. It is proposed that management support for research activities be taken over by the Malvatumauri under the Vanuatu Cultural Council. This activity did not progress beyond some initial discussions between the Malvatumauri and VKS. A decision was made during the Refinement activities to cease funding of research activities. Improve decision-making by customary landholders 6 Provincial Custom Land Officer (PCLO) positions have been filled in the CLTU. These positions will support the CLTU and MNCC activities at the provincial level. Provincial Customary Land Officers recruited, trained and physically relocated to respective provinces. The PCLOs have been undertaking training of the chiefs and senior village officials throughout the provinces. Objective A – 2 Participatory Land Governance Support the effective and participatory sector wide governance of land Support will be provided to the land sector committees. Support provided to land sector committees as required. 3 PMC meetings convened during the period plus a number of ad hoc meetings called as part of Program review activities. Establish and/or improve participatory, sustainable mechanisms that will facilitate regional and local governance of land A National Participatory Governance Facilitator will be funded to support the LSCU with the implementation of activities the LSF. Support for the Land Sector Coordination Unit Position was filled in May 2013. Office equipment has been purchased. Improve the participatory mechanisms that facilitate Vanuatu will undertake a Land Governance Assessment Framework that will establish a bench mark for governance and land administration activities from which Program A Country Coordinator was recruited in May 2013. Following the preparation of detailed sector reports a series of Expert Panels
C&E activities will include support for provincial land forums and a National Land Week. Gender activities will support the implementation of the work plan included in the Gender Strategy and Work plan document. The DoL showed no support for this activity so it did not proceed. gender sensitisation trainings have taken place with the MNCC and the DoL. Gender and Land workshop was held which resulted in some declarations endorsed by the MNCC. Gender training was held for all DoL Demonstrate effective organisational models and service delivery arrangements Support will be provided to DoL to improve service delivery and customer relations An organisation review will be undertaken of DoL. This will include an assessment of all work activities and staffing levels. A training analysis will also be undertaken. As a result of the decision to relocate DoL to George Pompidou building this activity did not progress. An institutional Adviser was recruited and work has commenced on activities associated with strategic planning and organisational reform. PART B Objective B – 1 A strengthened Customary Tribunal consistent with the GoV’s national plans Legislative Review Support the review and legal drafting of any proposed amendments to the Customary Land Tribunal Act. Undertake public consultation and public awareness activities associated with any proposed amendments to the legislation. This activity was over by the Minister of Lands and a new Customary Land Management Act approved by parliament. These activities were funded by the Program. Extensive public consultation was undertaken by the Minister of Lands. Mediation Support Services An assessment will be undertaken to determine the benefits of mediations as part of the dispute resolution process. This will also involve a review of the mediation activities undertaken through the Legal Sector Strengthening Project. There was no progress being made in relation to assessing the need for mediation activities. During the Refinement activities support for mediation was removed. Public Awareness and Training Support to the CLTU for the preparation of communication and education materials for customary land tribunal and dispute resolution activities. CLT Act training flipcharts were finalised, printed and delivered to the provinces. All training materials were completed and documented for the CLT Act, minute taking, running meetings and secretarial training.
Mediation Support Services An assessment will be undertaken to determine the benefits of mediations as part of the dispute resolution process. This will also involve a review of the mediation activities undertaken through the Legal Sector Strengthening Project. There was no progress being made in relation to assessing the need for mediation activities. During the Refinement activities support for mediation was removed. Public Awareness and Training Support to the CLTU for the preparation of communication and education materials for customary land tribunal and dispute resolution activities. Training to support the activities of the CLT Act and other activities of the CLTU. CLT Act training flipcharts were finalised, printed and delivered to the provinces. All training materials were completed and documented for the CLT Act, minute taking, running meetings and secretarial training. The MNCC elections took place in May took up a lot of time and resources of the Malvatumauri and CLTU. This delayed the commencement of the training activities, however for the remainder of the year an extensive training program was implemented in all provinces. Capacity Development of Customary Land Unit Support the development of the capacity of the CLTU Management training and develop procedures. Review institutional arrangements Train and support Provincial Customary Land Officers in undertaking provincial activities. Training modules have been finalised and training rolled out into the provinces. Provincial Customary Land Officers were mobilised to their respective provinces early in the year and have been performing their duties including providing training. Objective B – 2 A Land Information Management system that current and future needs and supports economic development IT Strategy Support for the strengthening of ICT initiatives in DoL including SAPERION. Support the development of systems required as part of the development of VANLAS. 3 additional IT officers were recruited and supported by the Program for the last 6 months of the year. Sections of VANLAS have been developed including the Document Tracking Systems, Valuation Roll and Survey systems. Land Survey Records A review of the geodetic network will be undertaken to assess the current networks Review undertaken and recommendations made on
B-2.21 Survey Directions Delineation of Kastom Boundaries (Draft) December 2012 Wilson B-2.22 Updating the Gazetteer – Activity proposal and methodology 2012 Tim Gunson B-2.23 GIS TA Exit Report May 2013 Tim Gunson B-2.24 Standard Operating Procedure 1 – Scanning Coordinate Data Sheets May 2013 Tim Gunson B-2.25 Standard Operating Procedure 2 – DCDB Data Entry eSurvey May 2013 Tim Gunson B-2.26 Standard Operating Procedure 3 – eSurvey Spatial – DCDB Maintenance & Administration May 2013 Tim Gunson B-2.27 Standard Operating Procedure 4 – Assessing the DoL Spatial Database May 2013 Tim Gunson B-2.28 Standard Operating Procedure 5 – Saperion Plan & Document Viewer May 2013 Tim Gunson B-2.29 Standard Operating Procedure 6 – Images in manifold May 2013 Tim Gunson B-2.30 Standard Operating Procedure 7 - Survey Sketch Production May 2013 Tim Gunson B-2.31 Standard Operating Procedure 8 - QA in DCDB Production May 2013 Tim Gunson B-2.32 Standard Operating Procedure 9 – Saperion Image Administration May 2013 Tim Gunson B-2.33 Standard Operating Procedure 10 – Producing CIMS from the DCDB in manifold May 2013 Tim Gunson B-2.34 Standard Operating Procedure 11 - Guidelines for handling client requests May 2013 Tim Gunson B-2.35 Standard Operating Procedure 12 – eSurvey Administration May 2013 Tim Gunson