Timeline Timeframe to complete Activity Responsibility Documentation Prior to submission School complete My Support Plan Reports and assessments to be completed as appropriate by supporting agencies as part of this process School Agencies eg. EPS, CIAT, BSS My Support Plan Reports Day 1 N/A Request to assess received from school/college or parent. To include My Support Plan plus other relevant documents/reports School / Parent My Support Plan Covering Letter 2 weeks Prepare for panel – request to assess SEN Caseworker to contact parent to establish working relationship and explain process Notification letters sent to parents, school and agencies SENART Casework/SEN officer SENART Statutory Framework officer SENART Panel officer My Support Plan Panel cover sheet Any appropriate documentation Letter to parents 2 weeks EHC Panel – request to assess / refusal EHC panel meets weekly and requires papers to be with SENART by end Tuesday prior to panel EHC Panel EHC Panel outcome Outcome of panel shared with parents and school If yes process progresses – letter to parents to explain process If No process stops – letter to parents and referrer to explain reasons for rejection and right to appeal If Yes SENART Statutory Framework officer If No SENART Casework/SEN officer Outcome Letter 6 weeks Statutory Assessments Requested if not initially contained with MSP SENART Statutory Framework officer Request letter Multi-agency EHCP Meeting Arranged for within 10 weeks of EHC Panel date request to assess SENART Assessment report officer 4 weeks Draft EHCP completed prior to multi-agency meeting SENART Casework/SEN officer EHCP 12 weeks max 10 weeks from request to assess agreed at panel EHC Multi-agency meeting to write EHCP and complete outcomes. Person centred and outcomes focused. To consider if a plan is required based on assessments Personal budgets must be discussed Parent indication of provision to be sought Chaired by SENCO, arranged by SENART To invite all involved including parent, child, school, EP, other named services EHCP
2 weeks Prepare for panel – time required to finalise and complete documentation from multi-agency meeting SENART Casework/SEN officer SENART Panel officer EHCP Panel cover sheet 14 weeks EHC Panel to agree whether to issue EHCP and allocate element 3 funding EHC Panel EHC Panel outcome 1 week Amendments to EHCP following panel SENART Casework/SEN officer 1 week Outcome of panel progressed: If yes process progresses to parent & school consultation If No process stops – letter and call to parents and referrer to explain reasons for rejection and right to appeal If Yes SENART Statutory Framework officer If No SENART Casework/SEN officer 17 weeks – completed concurantly 15 calendar days Parent/young person consultation To include copy of EHCP and cover letter To include further discussion re personal budget To agree preference It is anticipated that this will take less time due to the multi-agency meeting SENART Statutory Framework officer supported by SENART Casework/SEN officer where issues of concern EHCP Covering letter 15 calendar days School consultation prior to naming in EHC plan SENART Statutory Framework officer Schools Consultation request EHCP Amendments made if required in consultation with parents Plan finalised School agreed Agreed resources finalised between agencies Resources allocated as per personal budget where required Parents advised of right to appeal SENART Casework/SEN officer EHCP 20 weeks Final EHCP issued