6 To assist with the easy identification of USM files, it is recommended that it be given a meaningful name, for example USMMEM, and must only contain characters from the range 0-9, space, apostrophe, hyphen and full stop. CR, LF and EOF markers The ATO prefers data to be supplied without carriage-return (CR), linefeed (LF) or end-of-file (EOF) markers. However if characters cannot be removed, the following rules apply: EOF (if supplied) (a) one and only one EOF character is to be supplied and must be the last character on the file. (b) if CR/LF characters are used, one EOF character may also be supplied as the last character on the file. In this case, the last three characters on the file will be CR/LF/EOF (in that order). CR/LF (if supplied) (c) if CR/LF characters are supplied, they must always together as a coupled pair and be at the end of each record, or (d) the CR/LF coupled pair of characters may occur on the last record as the last two characters only. In this case, all preceding records must not have CR/LF characters. A special case can occur if only one coupled pair CR/LF is used in conjunction with an EOF character where the last three characters will be CR/LF/EOF (see (b) above). CR/LF and EOF characters are not part of the data supplied and, if used, must be additional characters to the record length. Record length (character position 1-3) in all records must be 996. A simple check can be used to ensure that the record length of a fixed length file is correct. The length of the file supplied to the ATO must be a multiple of the fixed record length. For example, for files that do not contain CR/LF at the end of each record. File record length is 996 characters Length of the file = 74,700 74,700 / 996 = 75 and 0 remainder Therefore the file is OK If length of the file = 8,000 8,000 / 996 = 8 and 32 remainder Therefore, there is an error in the file
7.87 Residential country – the last known country for the address of the member. This field may be left blank if the country is Australia. If the Residential postcode field is 9999, then this field must be a country other than Australia. 7.88 Previous surname or family name – the member’s previous surname or family name (such as a name used prior to marriage). Do not include the member title in this field or the Previous first given name or Previous second given name fields. The name only should be present. 7.89 Previous first given name – the member’s previous first given name, if applicable. 7.90 Previous second name – the member’s previous second or other given name. If the previous second given name is unknown, then the member’s previous second initial should be provided in this field. If the member has no previous second given name this field must be blank filled. 7.91 Previous residential address – 1 and 2 contain the previous residential address (excluding suburb, town or locality; state or territory; postcode; and country) of the member. It may not be necessary to use both lines. If the second line is not used, then it must be blank filled. If line 1 is blank, then line 2 must also be blank. 7.92 Previous residential suburb, town or locality – the previous suburb, town or locality for the address of the member. 7.93 Previous residential state or territory – the previous state or territory for the address of the member. This field must be set to one of the . 7.94 Previous residential postcode – the previous residential address postcode of the member. If an overseas address is specified, then this field must be set to 9999. 7.95 Previous residential country – the previous country for the residential address of the member. This field may be left blank if the country is Australia. If the Member previous address postcode field is 9999, then this field must be a country other than Australia. 7.96 Non-member spouse account – indicates a splittable payment. For example, this may be as a result of a court order or super agreement. values are: Y – yes N – no the Non-member spouse account indicator is Y, only information relating to the must be provided in the member details reported. Where the Non-member spouse account indicator is N, member details must relate only to an original member.
Character position Field name Contents 1-3 Record length 996 4-7 Record identifier UMTR 8-18 Destination provider Australian business number (ABN) 44556677112 19-24 Destination system code 12345 25-40 Destination account number 0000000012345789 41-56 Destination provider client identifier CLIENT123 57-65 Destination superannuation product identification number (SPIN) blank fill 66-73 Transfer date 30112011 74-83 Transferred member benefit - taxable component - taxed element 0000005010 84-93 Transferred member benefit - taxable component - untaxed element 0000004000 94-103 Transferred member benefit - tax free component 0000000500 104-113 Transferred total member entitlement 0000007510 114-996 Filler blank fill Character position Field name Contents 1-3 Record length 996 4-13 Record identifier FILE-TOTAL 14-23 Number of records in file 0000000010 24-996 Filler blank fill 9 TFN The TFN algorithm is a mathematical formula that the validity of numbers quoted as TFNs. Its use in software is recommended as it will minimise TFN errors and may subsequently reduce the need for contact between the supplier or the provider and the ATO. The ATO will make the algorithm available on request to persons or organisations with a bona fide business need for it.