Click Execute. When the process is complete, a message is displayed indicating that the export was completed, the file name, and the number of students processed. Note: Each time the export is run, it overwrites the previous file if it is saved in the same location. If errors are encountered, such as a social security number or no races selected, the Preview Errors button is displayed. Click Preview Errors to view the error report. The report opens in a new window. PDA Export The utility exports TxEIS data into seven delimited text files that can be imported into a personal digital assistant (PDA) handheld computer. The files can be created for one campus or all campuses, have fixed names, and be stored in a specified location. The following files are extracted: Building.txt - Information about the campuses in the district, such as the address and phone number Discipline.txt - Information about discipline incidents, such as the incident date, incident description, and action date Health&Emergency.txt - Information related to student health, such as medical conditions and emergency contact numbers Master Schedule.txt - Class information, such as course number, instructor, and meeting times - Instructor information Student.txt - Basic student information, such as student name, student address, and campus of enrollment Student Schedule.txt - Information on student course schedules Notes: Be careful not to overwrite files if the export is run more than once. Before running the export, ensure that the current school year exists on the Maintenance > Tables > District Control page in Grade Reporting. Utilities > PDA Export The Campus field displays the campus to which you logged on. You can select another campus or select All to export data for all campuses. Click Create Extract. The files are exported one at a time. For each file, a message is displayed prompting you to open or save the file. The processed files are indicated with a red check mark.
Click Filter if you want to view only certain data. The Filter dialog box is displayed. You can use specific criteria to retrieve only the data that you want. Under Filter Criteria, click Add to add new filter criteria. A row is displayed in the grid. In the Column select a field by which to filter the data. In the Operator field, select an operator (e.g., Equals and Greater Than). In the Value field, type the value. Note about dates: When filtering report data by date, you must use the following formats: If the date is displayed in the MM/DD/YYYY format, the filter value must be in the YYYYMMDD format. If the date is displayed in the MM/YYYY format, the filter value must be in the YYYYMM format. If the date is displayed in the MM/YY format, the filter value must be in the YYMM format. In the Logical field, indicate if you want to add another criteria with an operator (i.e., And or Or). Then, click Add to add another row. To add another row, click Add. Continue adding rows as needed. To delete a row, select the row, and then click Delete. The row is deleted. Click Close to close the Filter dialog box, and then click Retrieve to apply the filtering to the report. Report ID Report Name Report Description SGR1900 Student Withdrawal Report The report lists withdrawn students by grade level. It also displays the students’ original entry dates and last withdrawal dates. You can to search for the campus ID. SGR1950 Student No Show Report The report No Show student information, including the student’s original entry date, withdrawal code and date, and campus at which the student is a No Show. You can click to search for the campus ID.