6.4.3 Dashboard (tableau de bord) for results monitoring 32 6.5 33 6.5.1 The Framework of reporting 33 6.5.2 M&E data processing 33 6.6 WAAPP 34 6.6.1 Overview 34 6.6.2 Pre-Project or ex-ante evaluation 34 6.6.3 Mid-term Evaluation 34 6.6.4 Final Evaluations 34 7 7.1 35 7.2 M&E 35 7.2.1 General characteristics 35 7.2.1.1 System flexibility 35 7.2.1.2 System scalability 35 7.2.1.3 System security 36 7.2.1.4 System simplicity 36 7.2.2 The various modules to be provided 36 8 EVALUATION
Table 2 : Implementing entities for the WAAPP components and sub-components Components Sub-components/ Activities Responsible for implementation Monitoring Component A: Strengthening the enabling environment for regional cooperation for the generation and adoption of agricultural technologies Sub-Comp A.1: Implementation of ECOWAS common regulations A.1.01: Registration of genetic materials, pesticides, fertilizer, veterinary and animal products CORAF/WECARD and the NPCUs on the basis of AWPBs and (MoU) and/or contracts concluded with each of concerned directorates/Implementing Agencies of the the Ministries in charge of Agriculture, Livestock or Fisheries or other government implementing partners Sub-Comp A.2: Mainstreaming Regional Strategies into National Action Plans A.2.01: Knowledge management, information, and communications systems A.2.02: Mainstreaming Gender A.2.03: Mainstreaming Climate Change A.2.04: Sustained mechanism to financing agriculture research and development A.2.05: Intellectual Property Rights A.2.06: Environmental and social management safeguards
Financial and technical Partners (World Bank, MoA, etc) Supervise and monitor the implementation of the project Manage the credit Control of procedures (financial management, procurement, etc.) Approve the AWPBs Supervise Program implementation on regular basis Evolution of WAAPP outcome and impact indicators Implementation rates (physical and financial rates) of AWPBs Problems encountered in project implementation Problem in coordination and M&E activities Financial problems (disbursements, etc.). Problems with procurement Proposed solutions to problems Overall disbursement rates, including matching funds Project Annual report Project Quarterly reports Impact Evaluation studies M&EIS dash board WAAPP M&E working group (meeting twice a year, out of RSC and wrap up meeting) Self appraisal Experience sharing Challenges & jointly devised solutions PMP Updates- jointly and comparatively Joint action planning Capacity strengthening Evolution of WAAPP outcome and impact indicators Implementation rates (physical and financial rates) of AWPBs Problems encountered in project implementation Problem in coordination and M&E activities Project Annual report Project Quarterly reports Impact Evaluation studies M&EIS dash board AT NATIONAL LEVEL National Steering Committee Oversees all WAAPP activities at national level Examines and Approves AWPBs presented by CPCU Reviews and determines policy and legal issues relating to WAAPP implementation at national level Organizes annual forums to review experience and issues associated with WAAPP implementation at national level Evolution of WAAPP outcome and impact indicators Annual Work Plan and Budget WAAPP outcome indicators Implementation progress Project Annual report M&EIS dash board Draft regional AWPB Reference and impacts studies Ministry in Charge of WAAPP Ensure that the WAAPP program is implemented in accordance with guidelines, and with the specific requirements of development partners External monitoring Evolution of WAAPP outcome and impact indicators Implementation rates (physical and financial rates) of the AWPB Ssemi-annual; Annual reports; M&EIS dash board National Project Coordination Unit (NPCU) Overall responsibility for the implementation of the WAAPP at national level Preparation of the national AWPBs; Establish and monitor results-based Memoranda of Evolution of WAAPP outcome and impact indicators Implementation rates (physical and financial rates) of the AWPB Problems encountered in implementation at national level Problem in coordination and M&E activities at national level Financial problems (disbursements, etc.) at national level Project semi-annual and Annual reports M&EIS dash board Impact evaluation studies (Baseline and
Understanding and/or contracts with Implementing Partners for the implementation of WAAPP activities Operational support on financial management, contract administration, procurement, administrative and operational cost of Implementation of the WAAPP project at national level; Direct oversight responsibility for project administration and financial management tasks at national level; Monitoring indicators and outcome of WAAPP as defined in the Result Framework Monitoring and Evaluation of WAAPP activities; Preparation of progress Reports. Acting as the Secretariat of National Steering Committee Problems with procurement Proposed solutions to problems follow-up studies) Implementing Agencies (IAs): Implementation and monitoring of their activities Implementation rates (physical and financial rates) of the AWPB Problems encountered in implementation at national level Problem in coordination and M&E activities at national level Financial problems (disbursements, etc.) at national level Problems with procurement Proposed solutions to problems Project semi-annual and Annual reports M&EIS dash board Impact evaluation studies (Baseline and follow-up studies) Table 4 : Summary of M&E responsibilities Activity Responsibility M&E Reports Internal monitoring at national level PCU of countries Semi-annual/annual progress report Annual progress report Project completion report Internal monitoring at regional level CORAF/WECARD Semi-annual progress report
Table 5 : indicators data sources and frequency of data collection as indicated in the PAD Results Indicators* Frequency Data Source / Methodology Responsibility for Data Collection PDO Level Results Indicators IDO1. Direct project beneficiaries of which 40% female- disaggregated by country Annual Assessment survey made by M&E Unit if necessary in collaboration with consultants PCU IDO2: Beneficiaries who are using technologies generated by other countries Annuel Annuel assessment PCU/NCOS IDO3.Technologies generated by the Project with at least 15% productivity increase over the control – disaggregated by country Annual Annual assessment PCU /NCOS IDO4.Producers with knowledge of generated /released technologies by the Project- disaggregated by country Year 1, 3, 5 Benchmark and supply chain surveys PCU/NCOS IDO5. Area under new technologies disaggregated by country Annual Annual assessment survey PCU / NCOS IDO6.Processors/ producers who have adopted at least one new technology -disaggregated by country Annual Annual assessment / survey PCU / NCOS COMPONENT A: Strengthening the enabling environment for regional cooperation for the generation and adoption of agricultural technologies
IRB.05: Scientific exchange visits - disaggregated by country Semi-annual NPCU progress reports NPCU Component C: Support to demand-driven technology generation, dissemination and adoption IRC.01: Multi-country research proposals financed by the regional CARGS - disaggregated by country Semi-annual NPCU progress reports NPCU IRC.02: National demand-driven research projects financed by the national CARGS - disaggregated by country Semi-annual NPCU progress reports NPCU IRC.03: Demonstration plots established (breakdown by country ) Semi-annual NPCU progress reports NPCU IRC.04: Number of technologies demonstrated – disaggregated by country Semi-annual NPCU progress reports NPCU IRC.05: Percentage of targeted clients (male and female farmers or businesses) satisfied with extension services Semi-annual NPCU progress reports NPCU IRC.06: Certified foundation seeds and improved breed stock produced – disaggregated per country and commodity Semi-annual NPCU progress reports NPCU Component D: Project Management and Coordination IRD.01: Percentage of procurement activities executed in conformity with the timing of the procurement plan Semi-annual NPCU progress reports NPCU IRD.02: Disbursement rate of IDA funds. Semi-annual NPCU progress reports NPCU IRD.03: National M+E system with database functional (structure, data collection & organization, up-to-date, reporting) Semi-annual NPCU progress reports NPCU IRD.04::% of subproject granted with environmental Semi-annual NPCU progress reports NPCU
Tableau 6 – Template for AWPB Implementation Monitoring Form (IMF) for the Present Period (Quarter or Semester) Code Activity Indicator or milestone Physical achievement For present period Financial achievement for present period Analysis Level of implementation Quantity achieved % achieved Budgeted spent % spent Problems encountered Actions to be taken comments Level of implementation: (i) On-going; (ii) completed, (iii) Cancelled (Explain why under comments) Table 7 – Template for accumulated values of AWPB Implementation Monitoring Code Activity Indicator or milestone Physical achievement Up to dtae Financial achievement up to date Analysis Level of implementation Quantity achieved % achieved Budgeted spent % spent Problems encountered Actions to be taken comments Level of implementation: (i) On-going; (ii) Completed, (iii) Cancelled (Explain why under comments)
The Framework of reporting Report / document Date of submission Responsible Entity Recipient Semi-annual Technical dashboards 45 days after the semester NPCU RPCU CORAF/WECARD; WAAPP Coordinator WAAPP regional Implementing partners Semi-annual Technical and Financial progress reports 45 days after the semester NPCU RPCU CORAF/WECARD WAAPP Coordinator WB, ECOWAS, WAAPP Implementing partners Quarterly financial reports 15 days after each quarter NPCU RPCU CORAF/WECARD WAAPP Coordinator WB Annual report 60 days after the period NPCU RPCU CORAF/WECARD WAAPP Coordinator WB, ECOWAS, WAAPP Implementing partners AWPB 1st novembrer of each year NPCU RPCU Regional Steering Committee; WB TTL CORAF; M&E data processing The processing of the WAAPP M&E should be based on relational database software allowing decentralised data entry and consultation. This will enable the WAAPP managers, as well as implementing partners to directly input the M&E data into the system. This would also enable key stakeholders and managers with authorized access to have the possibility to regularly and at any time, have an overview of the project implementation. The next section 7.3 gives more details on the technical specifications of the tool to be implemented.
The WAAPP M&E information system will make use of the tools necessary for strategic planning (or preparing Project Implementation Plan), operational planning and budgeting (the Annual Work Plan and Budget), and the data collection, processing and sharing of information tools. The three (3) main M&E tools to be mobilized to support the M&EIS of the project are: The Strategic and operational planning tools (Project Implementation Plan & the AWPB) The Implementation Monitoring Records of the AWPB activities; The Management Information System (MIS) using a relational database tailored to the needs of the WAAPP M&E and for a decentralized management, planning and monitoring and evaluation of the project. Tool M&E Function content Data collection tool Reporting tool PIP Planning: The main purpose of the PIP would be to serve as a reference and a guide for the preparation of the AWPBs The PIP is a work plan and budget developed over the lifetime of the project AWPB Process monitoring activities, sub activities, budget, responsible, schedules of activities and other relevant details to facilitate the planning Data collection forms AWPB Implementation Monitoring Form (IMF) RMF Monitor all indicators of the Result Framework Levels of results and indicators (output, intermediary, outcome, impact) Indicators documented (targets, achievements, percent of achievement) for each reporting period Data collection forms Indicators description sheets Result Indicator Tracking Table (RIIT) PAD; RMF Evaluations Ex-ante evaluation A technical, social, environmental and economic analysis Mid-term Evaluation progress towards meeting the project’s goals, Impact assessment surveys Annual Reports Evaluation reports