PART 1 – Bidding Procedures Section I - Instructions to Bidders A. General Scope of Bid In connection with the Specific Procurement Notice - Request for Bids (RFB), specified in the Bid Data Sheet (BDS), the Employer, as specified in the BDS, issues this bidding document for the provision of Works as specified in Section VII, Works’ Requirements. The name, identification and number of lots (contracts) of this RFB are specified in the BDS. Throughout this bidding document: (a) the term “in writing” means communicated in written form (e.g. by mail, e-mail, and fax, including if specified in the BDS, distributed or received through the system used by the Employer) with proof of receipt; (b) if the context so requires, “singular” means “plural” and vice versa; and (c) “Day” means calendar day, unless otherwise specified as “Business Day”. A Business Day is any day that is an official working day of the Borrower. It excludes the Borrower’s official public holidays. Source of Funds The Government of India or Recipient (hereinafter called “Borrower”) specified in the BDS has received or has applied for financing (hereinafter called “funds”) from the International Bank
specifications, breakdown of prices, and proposed construction methodology and other relevant details. Only the technical alternatives, if any, of the Bidder with the Most Advantageous Bid conforming to the basic technical requirements shall be considered by the Employer. When specified in the BDS, Bidders are permitted to submit alternative technical solutions for specified parts of the Works. Such parts will be identified in the BDS and described in Section VII, Works’ Requirements. The method for their evaluation will be stipulated in Section III, Evaluation and Qualification Criteria. Bid Prices and Discounts The prices and discounts quoted by the Bidder in the Letter of Bid –Financial Part and in the Bill of Quantities shall conform to the requirements specified below. The Bidder shall submit a Bid for the whole of the Works described in ITB 1.1 by filling in prices for all items of the Works, as identified in Section IV. Bidding Forms along with the total bid price (both in figures and words). The Bidder shall fill in rates and prices for all items of the Works described in the Bill of Quantities. Items against which no rate or price is entered by the Bidder will not be paid for by the Employer when executed and shall be deemed covered by the rates for other items and prices in the Bill of Quantities. Corrections if any, in the bid can be carried out by editing the information before electronic submission on portal. The price to be quoted in the Letter of Bid – Financial Part, in accordance with ITB 12.1, shall be the total price of the Bid, excluding any discounts offered. The Bidder shall quote any unconditional discounts and indicate the methodology for their application in the Letter of Bid – Financial Part in accordance with ITB 12.1. Unless otherwise specified in the BDS and the Conditions of Contract, the prices quoted by the Bidder shall be fixed. If so specified in ITB 1.1, Bids are invited for individual lots (contracts) or for any combination of lots (packages). Bidders wishing to offer discounts for the award of more than one Contract shall specify in their Bid the price reductions applicable to each package, or alternatively, to individual Contracts within the package. Discounts shall be submitted in accordance with ITB 14.4, provided the Bids for all lots (contracts) are submitted and opened at the same time. procurement
Eligibility and Qualification Criteria Compliance Requirements Documentation No. Subject Requirement Single Entity Joint Venture (existing or intended) where permitted Submission Requirements All members Combined Each Member At least one Member 1. Eligibility 1.1 Nationality Nationality in accordance with ITB 4.4 Must meet requirement Must meet requirement Must meet requirement N/A Forms ELI – 1.1 and 1.2, with attachments 1.2 Conflict of Interest No conflicts of interest in accordance with ITB 4.2 Must meet requirement Must meet requirement Must meet requirement N/A Letter of Bid 1.3 Bank Eligibility Not having been declared ineligible by the Bank, as described in ITB 4.5. Must meet requirement Must meet requirement Must meet requirement N/A Letter of Bid 1.4 State-owned enterprise or institution of the Borrower country Meets conditions of ITB 4.6 Must meet requirement Must meet requirement Must meet requirement N/A Forms ELI – 1.1 and 1.2, with attachments 1.5 United Nations resolution or Borrower’s country law Not having been excluded as a result of prohibition in the Borrower’s country laws or official regulations against commercial relations with the Bidder’s country, or by an act of compliance with UN Security Must meet requirement Must meet requirement Must meet requirement N/A Forms ELI – 1.1 and 1.2, with attachments
Council resolution, both in accordance with ITB 4.8 and Section V. 2. Historical Contract Non-Performance 2.1 History of Contracts Non-performance of a contract did not occur as a result of contractor default since 1st January [Insert year]. Must meet requirement4 & 5 Must meet requirements Must meet requirement N/A Form CON-2 2.2 Suspension Based on Execution of Bid/ Proposal Securing Declaration by the Employer or withdrawal of the Bid within Bid validity period Not under suspension based on execution of a Bid/ Proposal Securing Declaration pursuant to ITB 4.7 or withdrawal of the Bid pursuant ITB 19.9 Must meet requirement Must meet requirement Must meet requirement N/A Letter of Bid 2.3 Pending Litigation Bidder’s financial position and prospective long term profitability sound according to criteria established in 3.1 below and assuming that all pending litigation Must meet requirement N/A Must meet requirement N/A Form CON – 2 Non-
will be resolved against the Bidder 2.4 Litigation History No consistent history of court/arbitral award decisions against the Bidder since 1st January [insert year] Must meet requirement Must meet requirement Must meet requirement N/A Form CON – 2 2.5 Declaration: Environmental, Social, Health, and Safety (ESHS) past performance Declare any civil work contracts that have been suspended or terminated and/or performance security called by an employer for reasons related to the of any environmental, or social, or health or safety requirements or regulations in the past five years. Must make the declaration. Where there are Specialized the Specialized must also make the declaration. N/A Each must make the declaration. Where there are Specialized Sub-contractor/s, the Specialized must also make the declaration. N/A Form CON-3 ESHS Performance Declaration 3. Financial Situation and Performance 3.1 Financial Capabilities (i) The Bidder shall demonstrate that it has access to, or has available, liquid Must meet requirement Must meet Requirement Must meet at least 25% of the requirement as a minimum Must meet at least 50% of the requirement as a minimum Form FIN – 3.1, with attachments
least the last five years, starting 1st January _____. 4.2 (a) Specific Construction & Contract Management Experience (i) A minimum number of [state the number] similar contracts specified below that have been satisfactorily and substantially completed as a prime contractor, joint venture member, management contractor or sub-contractor8 between 1st January [insert year] and bid submission deadline: (i) N contracts, each of minimum value V; Or Must meet requirement Must meet requirement Must meet the requirement for one contract of 25% value Must meet the requirement for one contract of 50% value Form EXP 4.2(a)
[insert Site Organization information] Appendix to Technical Part Method Statement [insert method Statement – A detailed note should be submitted outlining bidders proposed methodology and program of construction including Environmental Management Plan, backed with equipment, materials and manpower planning and deployment, duly supported with broad calculations and quality control system/assurance procedures proposed to be adopted, justifying their capability of execution and completion of the work as per technical specifications within the stipulated review of completion as per mile stones] Appendix to Technical Part Mobilization Schedule [insert Mobilization Schedule] Appendix to Technical Part Construction Schedule [insert Construction Schedule]ESHS Management Strategies and Implementation Plans (ESHS-MSIP)
Contract Identification: Name of Employer: Address of Employer: Matter in dispute: Party who initiated the dispute: Status of dispute: Litigation History in accordance with Section III, Evaluation and Qualification Criteria No Litigation History in accordance with Section III, Evaluation and Qualification Criteria, Sub-Factor 2.4. Litigation History in accordance with Section III, Evaluation and Qualification Criteria, Sub-Factor 2.4 as indicated below. Year of award Outcome as percentage of Net Worth Contract Identification Total Contract Amount (Rs) [insert year] [insert percentage] Contract Identification: [indicate complete contract name, number, and any other identification] Name of Employer: [insert full name] Address of Employer: [insert street/city/country] Matter in dispute: [indicate main issues in dispute] Party who initiated the dispute: [indicate “Employer” or “Contractor”] Reason(s) for Litigation and award decision [indicate main reason(s)] [insert amount] Appendix to Technical Part Form CON – 3: Environmental, Social, Health, and Safety Performance Declaration [The following table shall be filled in for the Bidder, each member of a Joint Venture and each Specialized Subcontractor] Bidder’s Name: [insert full name] Date: [insert day, month, year] Joint Venture Member’s or Specialized Subcontractor’s Name: [insert full name] RFB No. and title: [insert RFB number and title] Page [insert page number] of [insert total number] pages