PIAC 2015-2016 Strategic Plan Update & Working Group Determination Co-Chairs The working documents are in progress; No revisions to the strategic plan were done yet. Any feedback from PIAC members needs to be sent to Co-Chairs. SC 411 PIAC SC 411 Operating Guidelines Mirian T The committee will be developing a form to allow school councils to request training; the trainers must have completed training as well. Discussion What is the role of Principal when the request for training is done through the school council co-chair? The Operation Guidelines are NOT to be distributed to School Principals. They are an internal PIAC document. The guideline has what SC411 does. Please include what SC411 does not do. Time: 20:00 hours The guideline was reviewed and amended. **Motion to amend the SC411 Operating Guidelines. (First: Trixie, Second: Mirian, Favour:all, opposed: none, abstained: none). Motion carried. **Motion to have Jess Hungate make contextual edits to the document. (First: Jess, Second: Loen, Favoured: all, Opposed: none, Abstain: none). Motion carried. Items: *PIAC to schedule a day to meet SC411 working group. *Staff to communicate to school principals the training request form documents. *SC411 WG to amend SC411 Operating Guidelines *Jess to make contextual edits to document e Trustee Report Trustee Shelley Laskin Trustee Shelley Laskin gave a written and verbal report. Feedback from PIAC is welcome. Discussion followed: Suggested that any motions or priorities be highlighted for PIAC’s feedback
Schools may want to explore a parent/community volunteer list, but the list management is not to be downloaded to school council chairs. PR558 can be found: (with the volunteer supervision updated in section 9) communication piece to parents/schools on PR558. PCEO Update School Council Survey Orientation School Council & PIAC E-mails Consultations: - Fundraising - Parent portal- Pediculosis (Lice) Procedure Michelle Munroe (PCEO) gave a verbal report. PIAC 2015/2016 Winter Orientation The orientation was scheduled for February 25, 2016. However due to the School Council event, the new date is Monday March 21, 2016, 6:30-8:30 pm. School Council Survey PR.558-Parent and Community Involvement,(4(g)) requires that “a system survey of School Councils be conducted periodically to assess their effectiveness and to determine ways in which the system might provide further support for their work”. The committee is still in the process of designing the survey. PIAC will be kept apprised of the work. Feedback on Fundraising Policy and Procedures In October 2015 Deborah Hume Cutajar presented to PIAC on the review of the Boards fundraising policy and procedure. PIAC was asked to provide feedback directly to Deborah. There is a last call out for feedback. Members may contact her directly before Feb. 22. Please note that the policy and procedure was circulated to all members via e-mail. PIAC Business Cards All members have not provided John Manalo with business card information should do so ASAP. It is recommended that the PIAC TDSB e-mail address be used. TDSB E-mail Accounts PCEO continues to work with PIAC representatives to facilitate meeting with staff to discuss e-mail options. In the interim, if members are having difficulties logging in, send email to Committee assistant. PIAC Staffing Update: ACTION ITEMS: PCEO will organize a meeting with staff and PIAC representatives to explore the option further.
report dated January 2016 was received, reviewed and approved as voted. PIAC noted that some items are not processed on January 2016 balance sheet report.Co-Chair, D. Williams, reminded members that the cost of food for the Thank You & Appreciation of Former PIAC Members would have impacted the catering budget. Aretha P suggested that the expense be itemized and shown as a separate line item in the PIAC budget. **Motion to increase PIAC catering budget from $3000 to $4500, using the existing budgeted surplus, and approve January 2016 budget report. Motion Carried. (First: Eva, Second: Trixie, Favour:10, Against: 0, Abstain:4) PIAC January 2016 balance sheet approved. **Motion for PIAC to extend PIAC meeting 10 minutes more. Carried. (First: Loen, Second: Trixie, Favour: 12, Against: 0, Abstain: 0) approved. P/VP Eva R. Employee services has informed members that they are short 5 parent volunteers for the elementary panel interviews that will be held on February 25, 2016. There are presently 13 on the availability list and 18 are required. The secondary panel interviews will take place on March 1st and will require 7 parents to sit on interview teams plus 1 alternate. There are presently 8 on the availability list. Members who have been trained in the past are encouraged to register for the interviews. Wilmar and Eva will follow up with Cori Byberg (staff lead) to explore options for finding more parent participants. February 25 SC Appreciation & Information Trixie D/Tina C-K Members are encouraged to come out and support the event. Registration is required for childminding. April 16 Parent Conference (was PIAC-SEAC Special Mirian T. Parents as Partners Conference will be held on No