also reignite historical grievances and armed militia groups in particular areas such at the Coast. EMBs, polling officials, candidates, party offices and supporters, and election events such as campaigning and polling, can be targeted by those with grievances or seeking to disrupt the process. and its outcome. The referendum process aftermath will set the tone for 2017. geared at reducing tensions and strengthening national cohesion. A broad based stakeholder dialogue at national policy level should be facilitated and sustained. Outcomes of the Kenyan cases at the ICC Political: High Conviction of 1 or more of the high level Kenyan’s indicted by the court could disrupt political and electoral processes. Low Prosecution has not brought strong cases and with witnesses recanting, it seems unlikely at this point, this will happen in the near future. The ICC was seen as a deterrent to electoral violence in 2013. If this is no longer the case, ensuring a good early warning system is in place and functioning, and good EMB coordination with law enforcement and peace committees. IEBC does not undertake the extent of restructuring and reform required Organizational: High The IEBC require restructuring and a more coherent distribution of responsibilities between departments. Not restructuring, or only undertaking a partial restructuring, would perpetuate organization problems, high costs of election management and the elections and constrain a more effective and efficient fulfilment of their duties. High The IEBC recognize the need for structural reforms but not all within recognize the extent of the reforms needed and blame other factors, such as ICT, for their problems. Without clear Commission leadership to rationalize the structure and better assign responsibilities between departments for more functional groupings, it is likely that split functions and working in a silo manner will continue. The CTA and SEA will work to advise the Commission on ways to streamline their management and operations and improve their efficiencies and effectiveness. A senior level peer mentor for the Commission is also anticipated in SEPK who can advise the commission on needed reforms, among other issues, and to flag issues that still need to be addressed. The EDG should provide policy level advocacy and support for the IEBC on needed reforms Large turnover of IEBC directors and staff Organizational: High IEBC retained strong management capacity from the IIEC. However, much of the technical and High Up to 50 staff and directors expected to leave before 2017, many to contest those elections. Developing succession, orientation and training and institutionalizing IEBC management and operations systems and procedures. Developing a framework
institutional memory is with individuals rather than the institution and any departure of experienced officers will affect IEBC’s operations and election administration. for knowledge management and induction of new staff and requiring 6-month notice for demission in 2017. IEBC ICT issues are not resolved Organizational: Medium The failure of ICT in 2013 lowered the credibility of those elections and public confidence in the IEBC. Public expectations for improvements seem low. Medium ICT systems are still not compatible, some equipment is badly warehoused, and some equipment is not expected to be functioning by 2017. There are issues relating to limited internal capacity and knowledge owing to licensing arrangements. There could be a need to procure new equipment that may not be budgeted for and, if not done early enough, could result in similar problems as faced in 2013. IFES is providing assistance to address IEBC elections technology with bilateral funding. Its current COP is an ICT technical expert. SEPK will support this process with training. It also contains a contingency line item that could be used, if decided, to cover some of the needed equipment replacement cost. EMBs do not take advantage of technical assistance Organizational: High The 2013 elections had many technical issues resulting from hastily organized structures and systems primarily due to time constraints, lack of EMB experience and increased number of elective positions required by the constitution. These have now become institutionalized through practice and impede the development of more efficient, effective, and cost-effective structures and systems. Medium to High The EMBs took advantage of the financial support provided by SERP but under-utilized the expected TA. There is increased realization following 2013 of the need for TA, but some still do not recognize this need within their own areas. Ensuring the CTA and SEA are seasoned professionals with a record of good collaboration and work with EMBs. Sharing CVs for TA with EMBS at an stage for input and ensuring any TA provided has good inter-personal skills as well as being well qualified in the technical area. Slow start up and implementation of project Operational: Medium Medium UNDP commits to fast tracking the consultation and approval process
The electoral calendar requires quick responses within a tight and unforgiving timeline. Slow implementation or procurement can directly and adversely affect the electoral process, as dates are not fungible. A slow start up would mean key elements to support the reform of the legal framework would be missed. This project is envisioned to start up on 1 January 2015. The design process started late which makes the time between appraisal, approval, and funding of the project and the start-up time limited. for the Project Document and can advance from its core funding to start the project. It will request fast track procurement authorization, which reduces the time needed to recruit personnel and procure equipment. UNDP should also negotiate the transfer of SERP project equipment to SEPK with the IEBC. Fiduciary risks of assistance Financial: High The IEBC had financial and procurement issues in 2013 resulting in the firing of some and audit findings in the SERP project audit. Low This project uses a direct implementation modality, which reduces the financial risk for the project and operational burden on the IEBC. A different project implementation mechanism is adopted for this project, makes UNDP responsible for the implementation of the project. Capacity building for procurement and finance for the EMBs is also envisioned under SEPK. fatigue Financial: High Funding from the donors is needed for this project to be able to provide the assistance envisioned. In addition, the EMBs expect donors to provide financial support to cover, among other things, some of the equipment set up of the ORPP, training costs, and delivering voter education messages. If this is not continued, and the EMBs are unable to reallocate or increase their budgets, this will leave them with a budget deficit that will leave these areas, or others, uncovered. High Donors expect to have much lower levels of funding available for the electoral process leading up to 2017 than they had for 2013 and are looking for value added rather than gap filling. This requires a much more targeted programme focused on building capacity and more efficient and effective systems. This should generate cost savings and improved budgeting that can help EMBs items such as training costs. The project budget is flexible and includes line items that could cover some of these critical needs if required and are earmarked by a donor. UNDP will advocate with donors for sufficient funding for the project and the EDG can provide policy level lobbying for sufficient funds for the IEBC budget with Kenyan policymakers.
Output 1.2.1 More efficient and accountable EMB structures, procedures and systems Indicators: Revised institutional structures and systems Frameworks for improved liaison with political parties, media, CSOs and citizens Increased confidence in IEBC and ORPP Increased compliance by EMBs, parties and candidates to legal framework Reduced costs for elections Baseline IEBC lacks institutional cohesion and efficient systems; has limited internal/ external communications and is reactive rather than proactive ORPP is newly established independent institution without optimal staffing, systems or vision, and perceived as not enforcing party regulations Trust in IEBC at 60% Lack of internet connectivity at constituency significant issue 2013 Targets: 15% increase in for EMBs IEBC Support for review of IEBC structures, systems and procedures and development of corrective measures Update of IEBC Strategic Plan 2014 - 2019 Support to develop comprehensive institutional operational plan and budgeting Support for updating IEBC and HR policies and guidelines including induction plans for new staff and commissioners in coordination with IFES Support to develop document management and archival policies and systems Support for development of procedures for financial management, procurement and including procurement of relevant software Strengthen internal and external institutional communications systems, structures and training Support to develop Knowledge Centre at HQ and mini centres in Regional Offices Update/publish electoral code of conduct Provision of GPRS/3G modems for offices without internet access (if not covered by national budget) X X Technical expertise Consultancies 150,000 Facilitation internal/external consultative forums 250,000 Commodities (KCs) Software ERP 150,000 Communications 50,000 taking and lessons learned X Stock taking 20,000 ORPP Institutional needs assessment and visioning Technical expertise
Total Budget Outcome 1 2,600,000 OUTCOME 2: STRENGTHENED AND MORE INFORMED PARTICIPATION IN THE ELECTORAL PROCESS Output 2.1 Strengthened participation 2.1. More informed voters Indicators: improved levels of knowledge especially women on and participation in the electoral process more effective, engendered and cost-effective voter information effort for 2017 compared to 2013turnout Baseline: cost of 2013 IEBC official voter information campaign impact of 2013 campaign (TBD) of basic citizen knowledge of processes 2015 (TBD) turnout 86% (2013) (65% to 94% at county levels) Targets: improved levels of voter knowledge over baseline data reduced cost for media spots and other voter education campaigns undertaken by IEBC in 2017 IEBC Impact assessment of 2013 IEBC voter education efforts in conjunction with needs assessment for 2107 Update voter education strategy and policy guidelines for 2017 voter education efforts Support early negotiations with media houses for PSAs and reduced rates for media messages Support development collaborative framework for voter information/education with media/CSO and other projects supporting voter education Coordination with Amkeni for its grants to CSOs for voter/civic education and other CSO partners Support development and dissemination of Education Standards and M&E frameworks X X 100,000 Forums/ stakeholder discussions 200,000 Surveys 100,000 Facilitate material development and dissemination (if earmarked by donors*) Surveying done in coordination with IFES and NDI survey work X Voter education delivery* 1,300,000 Lessons learned and impact assessment of 2017 efforts x Assessment 30,000 2.2 Increased participation of women voters UN Women TA/consultancy 50,000
Indicators: number of registered female voters turnout for voters Baseline: 49.11% of the voter registry was female (2012) % of turnout for female voters 2013 (TBD) Targets: Women comprise 50% of the voter registry TBD percent increase in female voter turnout with IEBC and others Mainstream gender in IEBC’s voter education strategy and messages Support development of educational campaign for voters on women’s right to participate in voter registration/ elections, to run as candidates and serve in elected office Message development and facilitation meetings 200,000 Message delivery (if earmarked by donors* X X Message delivery * 750,000 Assessment and lessons learned x Lessons Learned 25,000 2.3 Increased participation of youth, and marginalized groups Indicators: increased registration of young voters improved access and participation for marginalized groups, including IDPs per observer reports over 2013 % turnout for voters IEBC Facilitate development of specific strategies and messaging to reach youth and increase their participation; Support for national youth campaign on voter registration and youth participation; Facilitate assessment of access to the electoral process and integration of strategies into electoral planning and budgeting X X X TA/consultancy and youth campaign meetings 350,000 Marginalized voters 60,000 Capacity development 30,000 Message delivery* 500,000
Baseline: % of youth registered (2012) TBD Limited marginalized voter strategy (2012) Targets: % increase in voters (TBD) strategies in place for youth and marginalized groups by Disaggregated participation data available for 2017 (in coordination with IFES on PWD/youth) Capacity building for Research and Development Department in disaggregation and analysis of survey and electoral data Message delivery (if earmarked by donors*) Education campaign for marginalised groups Voter education campaigns 500,000 2.4.More equitable participation by women political actors in the electoral processes Indicators: status of women in the electoral process # of parties with more inclusive policies increased number of female candidates and in elected office after 2017 elections Baseline: female candidates for governor, 19 for senate, 697 for county assemblies (2.95%; 7.79% and 7.26% respectively). 6% county reps female, no senators or governors, 16 women in National Assembly Targets: fulfilment of gender rule for all elected offices by 2017 improved status for women in electoral process over baseline UN Women with MPs, networks, CSOs, IEBC, ORPP Gender assessment of the status of women in the electoral processes including an audit of political party policies and nomination practices regarding women in 2015 Support for development of gender strategies for IEBC and for political parties for increasing numbers of female candidates TOT training in gender for EMBs and parties Networking, mentoring and leadership training for potential female candidates and female party leaders Monitoring of one-third gender rule and percentage of public financing for parties going towards women Campaign, communications and fund-raising training for female candidates X X X X Networking, training 500,000 Consultancies and assessments, TA 200,000 TOT training 50,000 Monitoring 100,000 Support for leadership training/mentoring for newly elected women representatives Post-election 200,000
Stock taking Evaluation of Output 2.2.1 Lessons and evaluation 40,000 2.5. More objective, balanced and gender sensitive reporting on electoral issues and processes Indicators: More factual based, gender sensitive reporting and objective analysis public confidence in outlets as objective watchdogs of electoral process Baseline: Few journalists expert on gender sensitive electoral issues and analysis Quality of media coverage per observer reports. % of public confidence in as objective watchdog for electoral process TBD Targets: pool of analytical reporters trained on electoral issues/coverage code of conduct for media updated and disseminated by end 2016 increased accuracy and breadth of media coverage in 2017 over 2013 according to observer reports increase in public confidence in media as objective watchdog of electoral process over baseline Media, Editors Guild Facilitate consultative sessions with IEBC Professional training on electoral process for editors/owners and journalists in Nairobi and key regions Taping of training and dissemination of DVDs to community radio networks, media related CSOs and media in other areas not covered by direct training Support to update/disseminate/self-regulate media code of conduct for electoral processes Support gender based reporting and public education through media through material development, IEC materials, procurement of media spots in TV, print and radio Audit electronic reporting on elections. Procure a consultant on digital media. Audit and improve IEBC website based on in-depth and gender sensitive reporting. X X X Technical assistance 500,000 Training Taping/DVDs 500,000 Facilitation of workshops Code of Conduct, Monitoring 100,000 INGO/ Development of regular news spots for distribution through Production news spots 500,000
2.5.1 More timely and accurate electoral information provided to community radios Indicators: Regular information provided to radio networks on electoral process/preparations increase in reporting on electoral preparations Baseline: TBD Targets: Regular electoral reporting done by all of targeted community radios More factually based reporting for 2017 elections NGO with IEBC community radio networks with information on voter registration, voting, elections, and electoral issues. Target areas include counties with low voter registration and turnout in 2013. Support for investigative reporting by community radio journalists on electoral process, and dissemination reports through networks (training on investigative reporting/ electoral observation/ electoral process and election technology) Evaluation of community radio component DVDs 10,000 Training 300,000 Evaluation 20,000 Total Budget Outcome 2: 7,215,000 OUTCOME 3: MORE EFFICIENT, TRANSPARENT AND PEACEFUL ELECTIONS Output 3.1. Improved Voter Registration Indicators: # of eligible youth, women and marginalized persons registered more equitable registration rates between regions Disaggregated data on registration available IEBC Support for development of strategies to reach groups based on existing audits of the registry and findings of IFES studies in regions. Support for TOT training for registrars Support development of information campaign on registration (done 2.1-2.3) TA, Audit Survey 50,000 TOT and training facilitation 300,000 Material development, Printing 200,000
Baseline: 49.11% of the voter registry was female (2012) 39% of aged 18 - 21 registered (2012) 14,352,545 voters registered Targets increase in % of populations registered before 2017 general elections Voters list reaches a 50:50 ratio (M/F) Facilitate regular stakeholder consultations Facilitate dialogue with National Registration Bureau and improve the process for obtaining national ID and to update/clean the voter registry; Facilitate knowledge transfer and training Support to develop strategies for education for the Diaspora on where and how to register Addressing Diaspora 60,000 taking of voter registration with recommendations for improvements x Lessons 20,000 Output 3.2. Strengthened electoral operations and logistics Indicators: More efficient and transparent process for candidate nominations Increased percentage of population seeing the elections as largely free and fair Baseline Process seen as opaque by stakeholders/observers IEBC Support for review and updating of nomination procedures Facilitation of stakeholder meetings with parties on standardizing nomination processes Technical support for periodic senior peer review meetings on the progress made in implementing the operational plan TOT for developing training materials and training on results transmission system Technical expertise and consultancies 50,000 Material development and meeting facilitation 300,000 Facilitation consultations 100,000
# complaints on procedural issues during polling/count (TBC) Targets: 15% increase in citizen trust in IEBC Continual monitoring of pollworker training and performance Reduction in # of procedural complaints 2017 Smoother transition of results as reported by observers over 2013 Stock taking and lessons on operations and performance of temporary workers Ensuring 2017 field operations archived X Stock taking 20,000 3.4 Election security and risk management especially of women and disability Indicators: # of security personnel trained # of violent incidents related to electoral processes especially level of interagency coordination/cooperation Baseline: # of major incidents reported especially by women(2013) (TBC) Good security model developed for 2013 that is gender sensitive Targets: updating of early warning system by mid-2016 All police agents trained Joint Operations Plan adopted by end 2016 reduced number of violent incidents in 2017 compared to 2013 IEBC , DPP, NCIC and others Support for continuation of EASP programme for 2017 process by updating materials, resuming training of security forces/IEBC/others, re-engaging inter-agency coordination mechanisms for early warning and mitigation of potential conflicts at least six months before date of elections through final announcement of results. Joint review of security needs for 2017 elections Development of Joint Operational Plan for peaceful elections with relevant stakeholders and security forces TOT training for key HQ staff and ROs on conflict management and mitigation Training in risk identification and electoral climate/political analysis for Risk Department and key IEBC managers/ROs. X X X X Technical Expertise and consultancies 40,000 Training, material development, TOT 200,000 Facilitation meetings and forums, travel 300,000 Software Women situation room 50,000 2,500,000 After Action Review 30,000
situation room implemented and deepened After action review done after 2017 elections for lessons learned and recommendations for future Outcome 3: Total Budget 6,170,000 OUTCOME 4: STRENGTHENED ELECTORAL JUSTICE Output 4.1 Increased capacity for just and timely dispute resolution that protects all and especially women Indicators: PPDT’s mandate clarified and its structures strengthened to resolve disputes the Political Parties Act and especially for women IEBC’s capacity strengthened to resolve disputes arising from party nominations % of dispute cases processed within legal guidelines % of decisions overturned in appeals Baseline: Average time for disputes (2013) TBC Number of decisions appealed and reversed on appeal (2013) TBC Overlapping mandates IEBC and PPDT on resolution party disputes Targets: IEBC Support revision and publishing of the of procedures on resolution of disputes EDR capacity of National EDR Committee , regional staff and legal department Support training for Legal Department on case management Support documentation and information sharing on IEBC rulings X X X X Technical advice 200,000 Capacity building (Training) 200,000 Equipment, software Materials, printing 250,000 PPDT Facilitate legal review and proposals for PPDT jurisdiction Support a structural review and updating of its strategic plan and communications strategy Support for needs assessment and developing training plan for PPDT members and professional staff Facilitate PPDT public information sharing on its mandate and decisions PPDT capacity to monitor internal party dispute mechanisms Exchanges with electoral disputes tribunals Development of a case management system and ICT integration X X X TA 20,000 Consultancies 100,000 Training and materials 100,000 Stakeholder forms 70,000 Exchanges
- Mandates on dispute resolution clarified between IEBC and PPDT by end 2015 Reduced number of appeals and reversal of decisions made in 2017 over 2013 (TBD) all cases processed within legal guidelines TOT for PPDT to train parties on EDR taking and lessons learned X Stock taking 20,000 Support training needs assessment of judicial officers and staff and development of a training plan on electoral cases Facilitate training of senior judiciary at the national level and subordinate courts at the regional level on handling electoral cases and issues Facilitate a regional conference on electoral justice Support improvement of its electoral case management systems Bench books on electoral cases X X X X TA Consultancies 20,000 TOT, training 200,000 Regional Conference 100,000 Printing, materials 200,000 Stock taking and lessons learned X Stock taking 30,000 Output 4.2 Strengthened enforcement for electoral laws and regulations Indicators: % of electoral complaints investigated # of cases prosecuted especially those by women % of cases resulting in conviction Baseline: To be collected DPA/ Police with IEBC Support to develop interagency strategy and information sharing on electoral law enforcement Strengthen investigation and prosecution of electoral offences with training, support for development procedures, handbooks and training materials Support the training of prosecutors on electoral offences Facilitate collection and dissemination of reports on electoral law enforcement X X Technical expertise Consultancy 40,000 Training/ Workshops 150,000 Printing 100,000
Targets: increase in % of complaints investigated (TBD) increase in % prosecuted and resulting in sanctions over 2013 ( TBD) Stock taking and lessons learned X Stock taking 20,000 Output 4.3. Support for CSO reporting on electoral process Indicators: objective and analytical reporting done on key elements of the pre-electoral process Baseline: reports in pre-electoral process sporadic Targets: Regular analytical reports provided on key elements of the pre-electoral process, such as status of electoral reforms, completion of the regulatory framework, finance issues, structural and procedural reforms within EMBs at field and HQ level, EMB-stakeholder relations, role of media and other pre-electoral issues. CSOs Support for long term observation of process, in particular on legal framework, IEBC restructuring, balanced media reporting, party nomination process and campaign financing issues LTO support be increased if need and level of funding permit X X X Technical expertise 400,000 Grant LTO Grants for analysis specific issues 130,000 Budget for Outcome 4: 2,350,000 OUTCOME 5: EFECTIVE MECHANISM ESTABILISHED FOR TECHNIAL ASSISTANCE AND PROGRAMME MANAGEMENT Output 5.1 Effective PMU established and functioning Indicators: Efficient and timely management of project Unqualified reports Baseline: SERP PSU findings Engage and manage staff embedded at UNDP Provide project management, monitoring and reporting for duration of project Provide procurement X X X X Staff 1,000,000 Equipment 100,000 Transport 300,000 Operating expenses 200,000
Slow set up of PSU under SERP Targets: Qualified project staff recruited and working Q1 SERP PSU equipment transferred to SEPK Q1 Timely procurement of materials, services, contracts and experts Good working relationship with EMBs, partners, donors Provide support to partners for their use of the basket funded inputs Output 5.2 Effective technical assistance provided to EMBs and other institutions Indictors: Efficient and timely recruitment of CTA and other experts Qualifications and experience of experts Technical experts used effectively by EMBs and partners Baseline Technical experts/CTA underutilized in SERP Slow recruitment under SERP Targets: CTA, SEA recruited Q1 and remain into 2018 Good use made of expertise by EMBs, partners, stakeholders and project Ensure pool of qualified electoral experts for advisory services for EMB and others Provide a CTA and EA for duration of project Contract managerial, organizational and legal support as needed in Workplans Contract TOT and BRIDGE Trainers Provide procurement expertise as requested from UNDP Copenhagen’s electoral procurement office Leverage other UNDP and bilateral programmes including Peacebuilding and AMKENI to provide synergistic programming in areas of election security, peacebuilding and voter education X X X X CTA, Technical experts, peer reviewer 1,600,000 Contracts and grants not included in outputs 400,000 Output 5.3 Donor coordination and reporting provided on electoral process Indicators: Create Donors and Stakeholder Reference Group and ensure regular and useful meetings Meeting facilitation 50,000