Summary Bar Accrual Group – Employee’s assigned Accrual Group Employee Number – Employee’s assigned employee number Employee Badge – Employee’s badge number if hardware clocks are in use Page Selection Tabs Balances – View a summary of employee balance information for each Accrual Type Transactions – View all accrual transaction details Balances – All balance summary information for the selected employee. For definitions of each field, see the section titled “.” Additional Tools Print – Prints data displayed on the page Online Help – Launches Time and Attendance online help for the Accrual page Balances Tab Definitions Below is a list of the fields in alphabetical order that may be seen on the main Accruals page within the Balances tab. Access to these fields is dependent on each company’s specific set up. Accrued – Hours accrued in previous pay periods Adjust – Total manual adjustment hours Balance – Current balance of Accrual Type Carry – Hours carried over from previous accrual years Pending Accrued – Hours set to become accrued in the current period or in future pay periods. Amounts in this column will move in to the Accrued column once the pay period in which the is accrued is closed. Pending Taken – Hours set to be taken in the current period or in future pay periods. Amounts in this column will move in to the Taken column once the pay period in which the time is taken is closed. Period – Select accrual information for the previous and next accrual periods Taken – Hours taken in previous pay periods Type – Accrual Plan Type
Running Balance – Running balance of Accrual Type Status – Indicator to note transaction’s status (taken or accrued in the current period or in to the future). Transactions that are pending will be labeled as “Pending”, while transactions that are no longer pending will be labeled as “Closed”. Trans. Type – Type of accrual transaction Adding an Accrual Adjustment A System Administrator can manually add an accrual adjustment to an employee’s accruals by following the below steps. After navigating to the Accrual Summary page, move to the Transactions tab. Click on the Add button. The Detail View pop-up window opens. Fill out the following fields: Accrual Type – Select the accrual plan in which to apply the transaction. Transaction Type – Choose the transaction type. Options include: Manual Adjustment – Used for all any and all types of transactions. The adjustment will display separately within the Adjust column in the main Balances tab. Manual Accrual – Used to add a manual accrual adjustment. The adjustment will add in to the number under the Accrued columns in the main Balances tab. Manual Carryover – Used for adding a manual carryover adjustment. The adjustment will add in to the number under the Carry column in the main Balances tab. Manual Taken – Used for adding a manual taken adjustment. The adjustment will add to the number under the Taken columns in the main balances tab. Adjustment Hours – Enter the hours to be adjusted, accrued, carried, or taken, ensuring to use a negative number for anything that must be taken or subtracted. Effective Date – Select or type the date for the adjustment to become effective. Comment – Enter an optional comment to remain with the history of the transaction. Click Save. Frequently Asked Questions Can I see a list of all of my transactions for the year? The Time and Attendance system makes it easy to see a list of transactions throughout the year. This becomes very helpful when there is question about how a resulting balance was calculated. To see this list, open the Accrual Summary page, and move to the Transactions tab.