The potential or actual effects on communication systems, information systems, office facilities, and other essential equipment The expected duration of the emergency situation The tables below should be modified to fit the agency. Table 6 Activation Decision Matrix Level of Emergency Category Potential Event Impact on the Ability to Perform MEFs Decisions I Alert An event with notice, such as a severe weather forecast to impact area; scheduled software upgrades to essential systems or essential equipment maintenance/upgrades. An actual or anticipated event that might have an adverse impact on any portion of the agency, staff, or equipment/systems for a period of time that exceeds recovery time objectives, but does not require any specific response beyond what is normally available. No Continuity Plan implementation required. II Stand-by Coastal approaching the coastline where agency facilities are located; system or equipment failure expected to last less than 24 hours; possible public health emergency reported with minimal impact to staff. An actual or anticipated event estimated to have minimal impact on operations that might require minimal assistance beyond what is normally available. Limited Continuity Plan implementation depending on individual department requirements. III Partial Implementation Small fire localized to one wing or floor of the building; system or equipment failure expected to last more than one day; public health emergency declared with moderate impact to staff. An actual event estimated to disrupt the operations of MEFs for more than the established recovery time objectives or 24 hours. Partial Implementation of the Continuity Plan.
IV Full Implementation Gas line explosion has caused extensive structural damage to the facility; system or equipment failure expected to last for an extended period of time; public health emergency declared with significant staff impact. An actual event that significantly disrupts the operations of multiple MEFs for a period of time exceeding the MEF recovery time objectives. Full implementation of the Continuity Plan approved by the executive leadership. Table 7 Activation Notification Matrix Level of Emergency Category Executive Leadership Notifications Continuity Coordinator Notifications I Alert Impacted department alerts executive leadership of situation and requests assistance as applicable. Executive leadership notifies: Agency headquarters of the alert, if a subordinate agency, and Continuity Coordinator. The Continuity Coordinator notifies: Key personnel of the alert and that they are to ensure go-kits, emergency contact information, and manual workaround procedures are up to date, and/or ensure the availability and functionality of telework resources. II Stand-by Impacted department alerts executive leadership of situation and requests assistance as applicable. Executive leadership notifies: Agency headquarters of the status, if a subordinate agency, and Continuity Coordinator The Continuity Coordinator notifies: Key personnel that they are placed on stand-by and that they are to ensure go-kits, emergency contact information, and manual workaround procedures are up to date, and/or ensure the availability and functionality of telework resources. III Partial Implementation Impacted department alerts executive leadership of situation and requests assistance as applicable. Executive leadership notifies: Agency headquarters of the partial implementation, if a subordinate agency, and Continuity Coordinator. The Continuity Coordinator notifies: Key personnel and provides partial implementation instructions.
IV Full Implementation Impacted department alerts executive leadership. Executive leadership notifies: Agency headquarters of the full implementation, if a subordinate agency, and Continuity Coordinator. Subordinate or interdependent agencies. The Continuity Coordinator notifies: Key personnel and provides instructions. Human Resources (to provide guidance to agency personnel) Public Affairs Facility Management Security Manager Others as appropriate.
The (insert name of agency) is dedicated to maintaining a continuity capability and as such has developed the following training schedule: Table 11 Continuity Plan Training Schedule Individual or Group to Receive Training Type of Training Individual to Provide Training Training Frequency New Personnel Continuity Awareness Briefing (or other means of orientation) Human Resources and/or Continuity Coordinator Within 60 days of hire Executive Leadership and Key Personnel (Primary) Continuity Plan Training (must minimally include individual Continuity Plan duties, mission essential functions, and orders of succession) Continuity Coordinator Annual awareness reminder or when plan changes occur Key Personnel (Alternates) Continuity Plan Training (must minimally include individual Continuity Plan duties, mission essential functions, and orders of succession) Continuity Coordinator Annual awareness reminder or when plan changes occur MEF Cross-training Primary Key Personnel At the agency’s discretion Pre-delegated Authorities and Successors Orders of Succession and Delegation of Authority Awareness Continuity Coordinator When delegations or successors change Continuity Plan Training (must minimally include individual Continuity Plan duties, mission essential functions, and orders of succession) Continuity Coordinator Annual awareness reminder or when significant plan changes occur Applicable Contractors Continuity Plan Training (must minimally include individual Continuity Plan duties, mission essential functions, and orders of succession) Continuity Coordinator Annual awareness reminder or when significant plan changes occur All Agency Personnel Continuity Plan Training (must minimally include individual Continuity Plan duties, mission essential functions, and orders of succession) Continuity Coordinator Annual awareness reminder or when significant plan changes occur EXERCISES
This Continuity Plan works to safeguard electronic essential records in combination with the (Insert Name of Agency) Information Technology Disaster Recovery Plan (ITDRP). The following essential records, systems, and equipment have been identified as directly supporting the performance of (Insert Name of Agency) MEFs. Table C-1 Essential Records, Systems, Applications, and Equipment Mission Essential Function (MEF) Essential Records, Systems, Applications, and Equipment Recovery Time Objective (RTO) Networks or Servers that must be Operational to Support the System(s) or Equipment Coordinate and/or administer emergency response and disaster preparedness programs Paper Contract Files 72 N/A Financial Management System (FMS 72 hours Power supply, System managed by DOA and maintained by VITA/NG, requires FMS server to be functional. Communicate with federal, local, and private sector partners as well as the public during emergencies Voice Over Internet Protocol (VoIP) phones) 2 hours bandwidth WebEOC Immediate Power, WebEOC Servers, bandwidth
Partners and Interdependencies: (A list of partners and interdependent organizations that support and/or ensure performance of the PBF. It should highlight the products or services delivered by the partners, the information shared or exchanged, and any other critical elements that facilitate accomplishing the PBF.) Has a Manual Workaround been identified for this function? whether a manual workaround has been developed for this PBF. If so, identify where it may be found.) Process Details: (A detailed narrative or diagram that ties together all of the elements involved in the process of performing the PBF.) MANUAL WORKAROUND WORKSHEET (OPTIONAL) _________________________________________________________________________ _ Manual Workaround for Mission Essential Functions (MEFs) or Primary Business Functions (PBFs) Manual Workaround Procedure (Insert MEF or PBF Title) (Insert Date) MEF/ PBF Title: MEF/ PBF Narrative: / Leadership Responsible: