Bomb Threat STEP 1: Record Information Any person receiving a call alleging a bomb or other device should attempt to obtain as much information as possible from the caller. Initially, write down the time of the call. Try to determine the caller’s identity: Male or female? Approximate age? Origin of call phone booth, cell phone)? Caller's voice (slow, fast, loud, foreign, calm, emotional, etc.)? Are there background noises? Does caller appear familiar with campus? STEP 2: Contact University Police If at all possible have someone else contact the University Police at x-2911 from any campus phone or 262-595-2911 from a cell phone. If you are alone, keep the caller talking as long as possible. IMPORTANT: Make sure you collect at the following information before ending the call and contacting the University Police at 9-911 from any campus phone or 414-229-9911 from a cell phone. Device Location Type of Device Detonation time STEP 3: Ask Caller Questions Engage caller in conversation. Ask questions and write down caller's exact words. What type of device is it? Chemical? Biological? Explosive? When is device going to explode? Time remaining and device location? What does it look like? What would cause it to detonate or release its contents? How do you deactivate the device? Do you know who placed the device? Where are you (the caller) now? Callers name and address? Remain calm and polite but firm. Do not insist on answer to any questions STEP 4: Evacuate Building If the threat of an explosion is imminent, activate the fire alarm to initiate building evacuation. Evacuate the building quickly and calmly by way of the nearest exit. Upon exiting, proceed to a safe distance from the building. Keep clear of emergency vehicles. If possible report to the designated evacuation area for your building. Stay with the group from your area or with your class. Do not reenter the building until the "all-clear" has been given.
APPENDIX B CRISIS MANAGEMENT TEAM RESPONSIBILITIES AND DUTIES CHECKLIST Member Position Responsibilities Duties Checklist Chancellor Act as highest level of campus authority during an emergency, crisis or disaster. Acquire response resources from outside the University as needed. Initiate/maintain log of significant events, messages, and calls and pass on to relief person with instructions to maintain it. Assess situation; obtain information and periodic updates from Crisis Management Team. Decide if a of emergency must be declared and/or activate the Emergency Communication Center (ECC). Establish communications with the Board of Regents and other Federal, State and local officials as the situation warrants. Authorize the following protective or precautionary actions as appropriate: Partial or total campus evacuation (evacuations for site specific emergencies may also be ordered by the Emergency Response Leader or outside agencies) Sheltering, campus closure and/or re-opening; declared curfew Cancellation of classes and all events. Issue any necessary public statements personally or through the University Relations office Seek advice/direction from the Provost and VCs concerning actual or potential effect of the crisis or disaster situation on critical mission of the institution. Establish target date for resumption of full or limited administrative and academic schedules. Order deactivation of campus state of emergency when all phases of emergency have concluded. Member Position Responsibilities Duties Checklist Provost Initiate/maintain log of significant events, messages, and phone calls and pass on to relief person with instructions to maintain it. Serve as lead representative in matters related to academic interface with ECC operations.
The EOC Operations Section is responsible for providing strategic operational response as requested by the Incident Commander. This Section provides operations related objectives, priorities, and information to the Planning Section for dissemination to EOC Sections and for inclusion in EOC Action Plans and also works closely with the Logistics Section. Directs and coordinates all response/tactical actions to achieve the incident objectives Typically one of the organizations assigned to the incident Expands from the bottom up Has the most incident resources May have staging areas and special organizations direction from the Incident Commander Planning Section Responsibilities: The Planning Section is responsible for collecting, evaluating, and disseminating key emergency / disaster information to the Emergency Operations Center and Crisis Management teams. The Planning Section collects and analyzes damage assessment and response data, conducts planning meetings, maintains EOC documentation, and coordinates the development and distribution of EOC Action Plans, drafts long-range planning objectives and plans for demobilization at the end of the incident. Help decide what happens in the next hour, day, week Collect, evaluate and display incident intelligence and information (this is done through the Information and Communications Subgroup which reports to the Planning Section) Determine what we need and who can help Assist the Crisis Management Team by identifying needed decisions Prepare and document Incident Action Plans Track resources assigned Maintain incident documentation – chronology of events Develop plans for demobilization Provide resources such as maps and floor plans