Assess projects policies and procedures Participate in Learning Community Submit Plan to ESD contract manager. Progress and activities will be provided to ESD in the quarterly reporting process. YES, No Issues Identified No WTECB received applicable documentation in appropriate timeframe: YES, No Issues Identified No, appropriate documentation was not received in required timeframe on one or more occasion Employer Eligibility Specific to each LWDB contract Monitoring Unit-annually LWDBs must demonstrate the participating employers met the following WIOA Incumbent Worker eligibility criteria: The employer had not relocated less than 120 days to the training and did not lay off employees at the prior location: Yes No, Unable to Validate The training would increase the competitiveness of the employer or employee: Yes No, Unable to Validate The employer is in an in-demand industry; balanced; or in decline but LWDB has documented compelling reason to justify training Yes No, Unable to Validate Employer is/was committed to retain employment or layoffs: Yes No, Unable to Validate ADMINISTRATIVE & FISCAL REVIEW INVOICING Monthly A-19s accompanied by A-1. WI monthly:
20 CFR 200.331 Requirements for pass through entities ESD Policy 5250 ESD Policy 5255 These regulations restrict awards, subawards, and contracts with certain parties that are debarred, suspended, or otherwise excluded from or ineligible for participation in Federal assistance programs or activities. 200.328 – Monitoring and reporting program performance The non-Federal entity must monitor its activities Federal awards to assure compliance with applicable Federal requirements and performance expectations are being achieved. Monitoring by the non-Federal entity must cover each program, function or activity. See also § 200.331 Requirements for pass-through entities. Verify that monitoring reports have been developed that meet federal requirements and have been shared with subrecipients. Does the monitoring report include: Follow up on issues found out of compliance Required corrective action plan if necessary Does the LWDB have a copy of monitoring tool for Career Connect Washington Personnel - Time and Effort ESD Policy 5413 20 CFR 200.430 services 20 CFR 200.430 (c) (g) Nonprofit organizations 20 CFR 200.430 (C) The non-Federal entity's system of internal controls includes processes to review interim charges made to a Federal awards based on budget estimates. All necessary adjustment must be Annual Monitoring Review Personnel salaries and related costs are supported by adequate time and effort records for employees who work on federal programs. Monitoring annually: Look at individuals paid out of multiple cost objectives to see how their costs are allocated Look at the LWDB’s process to ensure payroll charged to federal programs is supported by proper time and effort documentation. Include names/positions of key staff and how the LWDB: Budgets payroll for employees. Randomly select timesheets and payroll (Onsite) Determines required time and effort for each employee. Ensures time and effort is received timely from employees. Review selected job descriptions (Onsite) Reviews actual versus budgeted payroll charges to make adjustments as needed Reviews staff reassignments to determine any necessary time and effort changes.