CONTENTS GUIDELINES Program Purpose …………………………………………………… 1 Program Priority …………………………………………………… 1 Geographic Service Area ……………………………………………. 2 Definitions ……………………………………………………………. 3 Timeline ………………………………………………………………. 6 Application …………………………………………………………… 7 Application Submission …………………..………………………… 9 Application Review …………..……………………………………… 10 Grant Awards and Local Cash Match Grant Administration ……………………………………………… 11 Use of Funds ………………………………………………………… 13 Grant Reporting ..…………………………………………………… 14 Deliverable Reporting ……………………………………………… 14 Mid-Year Report …………………………………………………… 14 Annual Report ……………………………………………………… 15 Audit or Financial Report ………….……………………………… 15 Annual Statistical Report ………….……………………………… 15 Application Mid-Year Report Annual Report Annual Statistical Report LAWS AND ADMINISTRATIVE RULE Chapter 257, Florida Statutes Rule 1B-2.011, Florida Administrative Code, Library Grant Programs
Membership includes libraries of all types. FLIN participation, policies, protocols and procedures are described in The FLIN Manual. The FLIN Manual is hereby incorporated by reference and is available free of charge from Director, Division of Library and Information Services, 500 S. Bronough Street, Mail Station #9D, Tallahassee, FL 32399-0250 or . A list of FLIN member libraries is available online at . Each FLIN member library is responsible for maintaining its bibliographic records in the statewide database (OCLC) currently established processes and procedures. Multitype library cooperatives will encourage FLIN member libraries to continue their commitment to interlibrary cooperation. Library Cooperative. See Multitype Library Cooperative. Long-Range Plan means the document that is adopted or approved by the multitype library cooperative’s governing body outlining the cooperative’s operation and development over a 5-year period. It must include a plan for cooperative library resource sharing and must include a component describing how the cooperative will share technology and the use of technology. Multitype Library Cooperative (MLC) means a not-for-profit corporation, qualified or registered pursuant to Chapter 617, Florida Statutes and in good standing, consisting of two or more libraries under separate governance and of more than one type, including any combination of academic, school, special, state institution and public libraries as required by Section 257.41(1), Florida Statutes. Multitype Library Cooperative (MLC) Member means a library that has a written agreement with a multitype library cooperative to participate in the cooperative's programs and services. Noncompliance the grant recipient is not following Florida statutes or rules, the terms of the grant agreement, Florida Department of State policies and guidance, local policies, or other applicable laws. For the consequences that result from noncompliance, see Section X, Noncompliance Status. Performance Measures provide the criteria for evaluating the successful completion of each deliverable. Performance Metrics describe the documentation to be used to prove the deliverable has been met. Performance Standards describe the acceptable level of services to be performed or products to be delivered. Resource Sharing means the exchange or joint use of individually or jointly-held bibliographic resources, personnel or data or other programs or services based on formal or
informal agreements. Examples of resource sharing activities include bibliographic record enhancement, statewide delivery service support, union catalog support and development, reciprocal borrowing, cooperative cataloging, cooperative reference services, cooperative collection development, digitization, and implementation of or support for innovation in the use of technologies related to resource sharing. Scope of Work is a description of the specific work to be performed under the grant agreement in order to complete the project. The Scope of Work will be provided by the Library Cooperative in the grant application for inclusion in the grant agreement but may be renegotiated by request of the Division. Separate Governance means that a distinct governing body is responsible for each MLC member library. Sharing Resources. See Resource Sharing. Statewide Database means the database of library materials held by Florida libraries, currently hosted by the Online Computer Library Center (OCLC). TIMELINE 2015 Announcement of application availability in Florida Administrative Register and via email. January – May, 2015 Division staff assistance and consultation available to applicants. June 1, 2015 Applications must be received by the Division by midnight on this date. June – August, 2015 Application review and project revision. September 15, 2015 Annual Plan of Service and Expenditure is due on or before this date. September 2015 Notification of Grant Award and grant agreement sent to grantees. October 1, 2015 Projects may begin on this date, but only after the grant agreement is fully executed. 1, 2016 Mid-Year reports due for FY 2015-16 projects.
Scholarships (Cost of). Record the total cost of the scholarships awarded. 31 Other Interest Group Sessions. Record the number of sessions, whether or online. For multi-day events, record each day as one session. Interest Group Sessions Attendees. Record the number of people who actually attended; in this context, synonymous with participants. Board and Committee Meetings. Record the number of sessions for board and committee meetings. For multi-day events, record each day as one session. Board and Committee Meetings Attendees. Record the number of people who actually attended; in this context, synonymous with participants. Membership Meetings. Record the number of sessions for membership meetings or conferences. For multi-day events, record each day as one session. Membership Meetings Attendees. Record the number of people who actually attended; in this context, synonymous with participants.