report that situation accordingly in Mobility Tool+ for each mobility concerned. In this case, no grant support for travel will be awarded. [Key Action 1 – Learning Mobility of individuals –VET, AE, SE, HE, Youth: Calculation of the grant amount for travel costs [For HE between Programme Countries for staff]: the grant amount is calculated by multiplying the number of [For HE between Programme and Partner Countries: inbound and outbound] participants per distance band, [For VET, AE, SE, Youth: including accompanying persons], by the unit contribution applicable to the distance band concerned, as specified in Annex IV of the Agreement. The unit contribution per distance band represents the grant amount for a return travel between the place of departure and the place of arrival. [For HE between Programme Countries: For student mobility, unit contributions for travel between Programme Countries are applicable for sending institutions from outermost Programme countries and regions (outermost regions, Cyprus, Iceland, Malta) and Overseas Countries and Territories.] For the establishment of the distance band applicable, the beneficiary must indicate the distance of a one-way travel using the on-line distance calculator available on the Commission's website at: . The beneficiary will calculate in Mobility Tool+ the grant amounts for travel based on the applicable unit contribution rates. Triggering event: the event that conditions the entitlement to the grant is that the participant has actually undertaken the activity.] [Key Action 1 – Learning Mobility of individuals –VET, AE, SE, HE: Supporting documents [For HE: for staff]: For travel taking place between the sending organisation and the receiving organisation: proof of attendance of the activity abroad in the form of a declaration signed by the receiving organisation specifying the name of the participant, the purpose of the activity abroad, as well as its starting and end date.] [Key Action 1- HE student mobility between Programme Countries (applicable for sending institutions from outermost countries and regions and Overseas Countries and Territories) and HE between Programme and Partner Countries (applicable to all contracts):
Calculation of the grant amount: the grant is a reimbursement of 75% of the eligible costs actually incurred for the financial guarantee, of 80% of the eligible costs for expensive travel costs of eligible participants, and of 100% of the eligible costs actually incurred for the participation of learners with fewer opportunities. Eligible costs: costs that are indispensable to allow learners with fewer opportunities to participate in the project (excluding costs for travel and individual support for participants and accompanying persons) and that are additional to costs supported by a unit contribution as specified in Section I of this Annex; costs relating to a pre-financing guarantee lodged by the beneficiary where such guarantee is required by the NA, as specified in Article I.4.2 of the Agreement. costs of travel in the most economical but also effective way for eligible participants for which the standard funding rule does not cover at least 70% of the eligible costs. The exceptional costs for expensive travel replace the standard travel grant. Supporting documents: In the case of costs related to the participation of learners with fewer opportunities: invoices of the actual costs incurred, specifying the name and address of the body issuing the invoice, the amount and currency, and the date of the invoice. In the case of a financial guarantee: proof of the cost the financial guarantee issued by the body providing the guarantee to the beneficiary, specifying the name and address of the body issuing the financial guarantee, the amount and currency of the cost of the guarantee, and providing the date and signature of the legal representative of the body issuing the guarantee. In the case of travel costs: proof of payment of the related costs on the basis of invoices specifying the name and address of the body issuing the invoice, the amount and currency, the date of the invoice and the travel route.] [Key Action 1 – YOUTH B. Exceptional costs Calculation of the grant amount: the grant is a reimbursement of 75% of the eligible costs actually incurred for a financial guarantee, of 80% of the eligible costs for expensive travel costs of eligible participants and of 100% of the eligible costs actually incurred for the participation of young people with fewer opportunities, for visa related costs, residence permits, vaccinations and costs connected to board and lodging of participants during an Advance Planning Visit.
of the rules set out in the Agreement, in order to establish the final grant amount to which the beneficiary is entitled. A final report check must be performed for all projects. In addition, the project may be subject to further desk check or on-the-spot check if the project Agreement is included in the NA sample required by the European Commission or if the NA has selected it for a targeted check based on its risk assessment. For final report check and desk check, the beneficiary must supply to the NA copies of supporting documents specified in the section I.2, unless the NA makes a request for originals to be delivered. The NA must return original supporting documents to the beneficiary upon its analysis thereof. If the beneficiary is legally not authorised to send original documents for final report or desk checks, the beneficiary concerned may send a copy of the supporting documents instead. The beneficiary may be requested by the NA to provide for any type of check, additional supporting documents or evidence that are typically required for another type of check, as specified in article II.27 of the General Conditions. The different checks must include the following: [Key Action 1 - all fields and Key Action 3 - Youth] Final report check The final report check is undertaken at final report stage at the NA premises in order to establish the final grant amount to which the beneficiary is entitled. The beneficiary must submit to the National Agency a final report through Mobility Tool+ which will include the following information on grant expenditure: Unit contributions consumed for budget categories: Travel Individual support Organisational support [For SE/AE only: Course fees] [For VET, HE between Programme Countries and Youth: Linguistic support] Actual costs incurred for budget category: Special needs support Actual costs incurred and supporting documents specified in Section II of this Annex for budget category: