BUSINESS MANAGEMENT Item Requirement reference Links & further information Evidence Action, if required, and person responsible What is the legal structure/management structure of your setting? If voluntary committee run, you should have a Chairperson, Secretary, Treasurer and other committee members. Do Ofsted have an list of the members of the committee? EYFS p. 28 – 29 (3.76) For further information visit the PLA or NDNA website &/or the Charities Commission Starting an Early Years setting: Charity structures: Guide to Charitable Incorporated Organisation status 2013: Registered person: Nominated person: Manager/Supervisor: Chairperson: Secretary: Treasurer: Other committee members: Are you a member of the Suffolk County Council ‘List of Providers’ (LoP)? LoP- Section A Ofsted Inspection- Are you ready for your inspection? What was the outcome of your last Ofsted inspection? Have you completed all Ofsted LoP- Section A Ofsted Action Plan Example - Date: Outcome:
recommendations from your inspection? Section B, 1, 2 Section E Section F Do you have copies of: ‘Statutory Framework for the Early Years Foundation Stage’ ‘Development matters in the Early Years Foundation Stage’ ‘Early Years Outcomes’ ‘A Know How Guide: The EYFS progress check at age two’ ‘The EYFS parents’ guide’ N.B. Development Matters and Early Years Outcomes are not statutory but are useful guides How do you offer funded early education for 2, 3 & 4 year olds in a way which offers flexibility to parents/carers? LoP- Section B, 3 Section C Can a child access their full free entitlement with no conditions of access? LoP Section B, 4 Section C How do you make it clear to parents what they are paying for above the free entitlement? Are mandatory policies and procedures in place? Policies and procedures should be reviewed annually, signed and dated by the Chairperson/Director. All staff (and committee) should be aware of and follow these policies and procedures to effectively meet the Welfare Requirements. EYFS p. 13 (3.3) Policies required by Ofsted: Policy Tracking Grid - When were your policies and procedures last reviewed and readopted? It is good practice for staff (and committee) to individually sign the original copy of each policy to confirm that they have read it. Have you completed a Self-Evaluation Form (SEF)? Optional but good practice How often is this reviewed? Who is involved in completing this? Do you have an Operational Plan containing all working documents of the organisation? Optional but good practice Operational Plan Guidance - LEARNING AND DEVELOPMENT
Item Requirement reference Links & further information Evidence Action, if required, and person responsible How do you ensure that your setting meets the needs of the children, and promotes their learning and development? For further support/training needs see CPD online EYFS p.4 (1.1) Do you provide ‘wrap around’ and/or holiday care? If so, how do you liaise with other providers to ensure the support you offer complements learning in the settings where children spend more time? EYFS p.4 (1.3) How do you link My Learning Journey (or other developmental records) documents with on-going planning? EYFS p.6 (1.7, 1.10) p.10 (2.1) For example, observations, key child planning, child review, environment review ASSESSMENTS Item Requirement reference Links & further information Evidence Action, if required, and person responsible What arrangements are in place to manage ‘The EYFS progress check at age 2’? EYFS p.10 (2.3 -2.5) & ‘A Know How Guide: The EYFS progress check at age two’ Do you have any children attending at the end of the EYFS (attending in the summer term of the reception year or the academic year in which their fifth birthday falls)? EYFS p.11 – 12 (2.6 – 2.11) LoP- Section B, 8 If yes, you must complete their EYFS Profile and submit data to SCC by the annual deadline For further support contact the Suffolk Families Information Service on 0845 60 800 33. SAFEGUARDING AND WELFARE REQUIREMENTS Item Requirement Links & further Evidence Action, if required,
access to an outdoor play area? How do you make provision for children who wish to relax, play quietly or sleep? Do you have a separate baby room? EYFS p. 24 – 25 (3.58) How do you ensure that sleeping children are frequently checked? How do you ensure an adequate supply of clean bedding is available? Are there adequate toilets and wash basins for children & adults? EYFS p. 25 (3.59) Are there changing facilities available for children who are in nappies? EYFS p. 25 (3.59) Is there an area where staff may talk to parents/carers confidentially and/or for staff to take breaks away from areas being used by children? EYFS p. 25 (3.60) What systems are in place to ensure only authorised persons collect children and that no child leaves the premises unsupervised? EYFS p. 25 (3.61) For example - password system; other system for parents to notify who will collect You MUST take all reasonable steps to ensure that only authorised persons enter the premises. EYFS p. 25 (3.61) What procedures are in place to comply with this? You MUST have a procedure for checking the identity of visitors. EYFS p. 25 (3.61) Does the visitors’ book include arrival and departure times? Is ID checked? You MUST have public liability insurance. It is good practice to display the certificate (or a copy) for parents/carers/visitors to see. EYFS p. 25 (3.62) Risk assessment You MUST have a policy and procedures in place for assessing risks to children’s safety, and risk assessments should be reviewed regularly. EYFS p.23 (3.53) and p.25 (3.63, 3.64 - outings) How do you comply with this? Do you assess security, hygiene, equipment, routines, indoor and outdoor environment and outings? Outings
You MUST give parents/carers contact details for Ofsted. EYFS p.28 (3.74) For example, display the Ofsted Parents Poster If you become aware that you are to be inspected you MUST notify parents/carers and after an inspection you MUST supply a copy of the report to parents/carers. LoP members must inform Suffolk County Council immediately following an Ofsted inspection if the outcome is less than GOOD. This should be done by e-mail to with the subject marked as List of Providers- Ofsted outcome. EYFS p.28 (3.74) LoP- Section E Information about the provider You MUST hold the following documentation: name, home address and telephone number of the provider and any other person living or employed on the premises name, home address and telephone number of anyone else who will regularly be in unsupervised contact with the children a daily record of the names of children attending, their hours of attendance (include times of arrival and departure in the register) and the names of each child’s key person (including a buddy key person if used) your Ofsted registration certificate MUST be displayed EYFS p 28 (3.75) EYFS p. 7 (1.11) & p.18 (3.26) EYFS p. 18/20 (3.27 – 3.33) EYFS p.17 (3.24) LoP- Section B, 4 Changes that must be notified to Ofsted You MUST notify Ofsted of: any change in the address of the premises; to the premises which may affect the space available to the children and the quality of childcare; in the name, address or any other contact details of the provider; to the person who is managing the provision any proposal to change the hours EYFS p. 28 – 29 (3.76) If voluntary committee run, do you have a Chairperson, Secretary, Treasurer and other committee members? Do Ofsted have an up-to-date list of the members of the committee?