OMB Approval No.: 1840-0832 Expiration Date: 08/31/2020 ANNUAL PERFORMANCE REPORT (2016–17) SECTION II -- RECORD STRUCTURE FOR PARTICIPANT LIST FOR VETERANS UPWARD BOUND PROJECTS Grantees must submit participant files in Excel or CSV format. Column names must match the "Database Column Name" provided in column three below, and grantees must follow instructions in the "Valid Field Content" column. For additional information on how to submit data, please see "How May the Report be Submitted?" in the instructions for the APR. Field No. Field Name Database Column Name Valid Field Content Data for field must not change from reporting year to reporting year Grantee must check field each report year to see if update is needed 1 PR/Award Number VetPR Number in Block 2 of the project’s Grant Award Notification. Include only the eleven character PR/award Number that begins as follows: P047V _ _ _ _ _ _ This field is and thus does not need a checkmark. This field is and thus does not need a checkmark. 2 Batch Year VetBatchAY 2016 for project year 2016–17 This field is and thus does not need a checkmark. This field is and thus does not need a checkmark. 3 Program Type VetType 3 =Veterans Upward Bound This field is and thus does not need a This field is and thus does not pre- pre-
checkmark. need a checkmark. 4 Social Security Number VetSSN 001010001 to 999999998 000000000 = Unknown Please format the SSN in nine digits greater than 0 without using any characters (letters, hyphens) in the number (e.g., 123456789). Do not include any other forms of ID in this field. So as to allow participants’ records to match across years, this data must match your 2015–16 APR (except for students new in 2016–17). ✔ 5 Last Name VetLastNM 0 to 9 Uppercase A to Z . (period) ’ (apostrophe) - (hyphen) Last name will be justified with an uppercase A-Z in first position. Please do not use commas or quotation marks in this field. So as to allow participants’ records to match across years, this data must match your 2015–16 APR (except for students new in 2016–17). ✔
6 First Name VetFirstNM 0 to 9 Uppercase A to Z . (period) ’ (apostrophe) - (hyphen) First name will be justified with an uppercase A-Z in first position. Please do not use commas or quotation marks in this field. So as to allow participants’ records to match across years, this data must match your 2015–16 APR (except for students new in 2016–17). ✔ 7 Middle Initial VetMI Uppercase A to Z; only one character Blank = Unknown So as to allow participants’ records to match across years, this data must match your 2015–16 APR (except for students new in 2016–17). ✔
8 Date of Birth VetDOB Format is MM/DD/CCYY, e.g., 01/01/1977 MM = 01 – 12 DD = 01 – 31 CC = 19 – 20 YY = 00 – 99 00/00/0000 = Unknown Please make every effort to identify the participant’s precise date of birth. So as to allow participants’ records to match across years, this data must match your 2015–16 APR (except for students new in 2016–17). ✔ 9 Gender VetGenderCD 1 = Male 2 = Female 0 = Unknown 10 Ethnicity – Hispanic VetEthnic Participant is identified as Hispanic/Latino. 1 = Yes 2 = No Please see instructions for additional detail on this field. 11 Race – American Indian/Alaskan Native VetRace1 Participant is identified as American Indian/Alaskan Native. 1 = Yes 2 = No Please see instructions for additional detail on this field.
29 Academic Improvement on Standardized Test Objective – Numerator, for reporting year VetTestObj 1 = Yes, participant completed VUB program during the reporting year and improved academic performance as demonstrated by and posttests. 2 = No, participant completed VUB program during the reporting year, took and posttests but did not improve 3 = No, participant completed VUB program during the reporting year but did not take posttest, or participant completed VUB but test status is unknown 8 = Not applicable, served during reporting year but did not complete the VUB educational program during it 9 = Not applicable, prior year participant ✔
32 Reason for Leaving VUB Program, as of the end of the reporting period VetLeave Please provide information as of the end of the reporting period. 1 = Successfully completed program 2 = Did not complete program due to current need or desire for employment 3 = Did not complete program; moved out of project’s service area 4 = Did not complete program; no longer interested 5 = Did not complete program due to difficulties with academics 6 = Did not complete program due to family responsibilities 7 = Did not complete program; left after call to active duty 11 = Did not complete program due to medical reasons 9 = Did not complete program due to death or permanent incapacity of participant 10 = Did not complete program due to other reasons 0 = Did not complete program for unknown reasons 88 = Not applicable, still in the educational program offered by the project (include reentry participants still in program) ✔ 33 Basic Skills Development, for reporting year (2016–17) VetBasicSkill Participant received this service during the reporting year. 1 = Yes 2 = No 8 = Not applicable, not offered by project 9 = Not applicable, prior-year participant 0 = Unknown Please see "Definitions That Apply" in instructions.