ESSENTIAL FUNCTION II: FORM COMPLETED BY: NAME TITLE DATE RECOVERY TIME OBJECTIVE: # OF PERSONNEL REQUIRED: PEAK TIME: CRITICAL PROCESSES AND ESSENTIAL PERSONNEL PROCESS PRIMARY EMPLOYEE SECONDARY EMPLOYEE SPECIAL NOTES VITAL RECORDS RECORD NAME AND DESCRIPTION STORAGE LOCATION MAINTENANCE FREQUENCY PROTECTION METHOD OTHER INFORMATION EQUIPMENT AND SYSTEMS NAME AND DESCRIPTION STORAGE LOCATION MAINTENANCE FREQUENCY PROTECTION METHOD OTHER INFORMATION
ESSENTIAL FUNCTION VII: FORM COMPLETED BY: NAME TITLE DATE RECOVERY TIME OBJECTIVE: # OF PERSONNEL REQUIRED: PEAK TIME: CRITICAL PROCESSES AND ESSENTIAL PERSONNEL PROCESS PRIMARY EMPLOYEE SECONDARY EMPLOYEE SPECIAL VITAL RECORDS RECORD NAME AND DESCRIPTION STORAGE LOCATION MAINTENANCE FREQUENCY PROTECTION METHOD INFORMATION EQUIPMENT AND SYSTEMS NAME AND DESCRIPTION STORAGE LOCATION MAINTENANCE FREQUENCY PROTECTION METHOD OTHER INFORMATION
ESSENTIAL FUNCTION VIII: FORM COMPLETED BY: NAME TITLE DATE RECOVERY TIME OBJECTIVE: # OF PERSONNEL REQUIRED: PEAK TIME: CRITICAL PROCESSES AND ESSENTIAL PERSONNEL PROCESS PRIMARY EMPLOYEE SECONDARY EMPLOYEE SPECIAL NOTES VITAL RECORDS RECORD NAME AND DESCRIPTION STORAGE LOCATION MAINTENANCE FREQUENCY PROTECTION METHOD OTHER INFORMATION EQUIPMENT AND SYSTEMS NAME AND DESCRIPTION STORAGE LOCATION MAINTENANCE FREQUENCY PROTECTION METHOD OTHER INFORMATION
ESSENTIAL FUNCTION X: FORM COMPLETED BY: NAME TITLE DATE RECOVERY TIME OBJECTIVE: # OF PERSONNEL REQUIRED: PEAK TIME: CRITICAL PROCESSES AND ESSENTIAL PERSONNEL PROCESS PRIMARY EMPLOYEE SECONDARY EMPLOYEE SPECIAL VITAL RECORDS RECORD NAME AND DESCRIPTION STORAGE LOCATION MAINTENANCE FREQUENCY PROTECTION METHOD INFORMATION EQUIPMENT AND SYSTEMS NAME AND DESCRIPTION STORAGE LOCATION MAINTENANCE FREQUENCY PROTECTION METHOD OTHER INFORMATION
RELOCATION CONSIDERATIONS # OF STAFF FURNITURE/EQUIPMENT POWER SUPPLY COMMUNICATIONS SECURITY SPECIAL CONSIDERATIONS 7 7 – Office workspace for personnel Standard Telecommunications None None 7 – Computers Network Access 1 – Office Computer Internet 7 – Professional Calculators Email 1 – Large file cabinet (pref. fireproof w/lock)
LEADERSHIP SUCCESSION UNIT LEADERSHIP SUCCESSION NAME POSITION EMAIL OFFICE PHONE 24/7 PHONE Unit Manager Rhonda Linderman Department Manager Withdrawn Withdrawn Withdrawn First Successor Dawn Bush Payroll Coordinator Withdrawn Withdrawn Withdrawn Second Successor Tracy Pytlak Payroll Specialist Withdrawn Withdrawn Withdrawn UNIT CALL TREE CALL TREE CALLER CALL TREE CALLER NAME POSITION EMAIL OFFICE PHONE 24/7 PHONE PRIMARY CALLER Rhonda Linderman Department Manager Withdrawn Withdrawn Withdrawn ALTERNATE CALLER Dawn Bush Payroll Coordinator Withdrawn Withdrawn Withdrawn SECOND ALTERNATE UNIT EMPLOYEES NAME POSITION OFFICE PHONE 24/7 PHONE Dawn Bush Payroll Coordinator Withdrawn Withdrawn Withdrawn Pytlak Payroll Specialist Withdrawn Withdrawn Withdrawn Virginia Weidenfeller Payroll Practitioner III Withdrawn Withdrawn Withdrawn Carla Williams Payroll Practitioner II Withdrawn Withdrawn Withdrawn Donnalee Edge Payroll Practitioner II Withdrawn Withdrawn Withdrawn Amy Barker Payroll Accountant Withdrawn Withdrawn Withdrawn
UNIT FUNCTIONS AND RECOVERY TIME OBJECTIVES UNIT FUNCTIONS NO. FUNCTION PERFORMED DESCRIPTION OF FUNCTION TIER 1 Payroll to Employees Prompt payment of employees in accordance with Michigan statute, through the timely preparation and submission of complete, authorized payroll documents. Tier I 2 W-2 Processing The preparation of W-2 forms to disseminate of employees and the IRS at the end of the year. The W-2 for reports an employee’s annual wages and the amount of taxes withheld from his or her paycheck. Tier I 3 1042-S Processing The preparation of 1042-S forms to disseminate to among U.S. nonresident employees. The 1042-W form reports federal tax withholding for tax treaty benefits, Fellowship/Scholarship income, contractors, royalty payments, and prize/award payments. Tier I
VITAL RECORDS RECORD NAME AND DESCRIPTION STORAGE LOCATION MAINTENANCE FREQUENCY PROTECTION METHOD OTHER INFORMATION TIAA – Employee retirement information and deductions 104 Hover Electronically in Banner Annually Unknown – See DoIT MPSERS – of Michigan retirement information 104 Hover – Payroll Office Ongoing Stored in Fireproof cabinet Earning Totals – Employee earned wages Electronically in Banner Bi-Weekly See DoIT Deduction Totals – Employee deductions Electronically in Banner Bi-Weekly See DoIT Garnishments – Employee wage garnishment requests/orders 104 Hover – Payroll Office Electronically on WDrive Ongoing Friend of the Court – Employee wage garnishment request/orders 104 Hover – Payroll Office Electronically on WDrive Ongoing Payroll Operating Procedures Select Payroll WDrive Annually EQUIPMENT AND SYSTEMS NAME AND DESCRIPTION STORAGE LOCATION MAINTENANCE FREQUENCY PROTECTION METHOD OTHER INFORMATION Appworx Software – automates, integrates and accelerates business application processing within Banner Payroll Computers See Business Operations See Business Operations Banner – automates payroll. Reliable timely data that is available 24/7 to support decision-making EMU Network See DoIT See DoIT Microsoft Access – Data solutions and review data released by Banner Payroll Computers Annually Crystal Software – Data solutions and review data released by Banner Payroll Computers Annually MICR Printer – Specialized printer (Include name and model number) Hover – General Accounting Office Unknown Stored in secure/locked room Intellecheck – utilizes blank secure check stock. Also used to email direct deposit information Payroll Computers See DoIT See DoIT
SERVICE PROVIDERS INTERNAL DEPENDENCIES ON EMU WORK UNITS EMU SERVICE OR PRODUCT EMU PROVIDER CONTACT CAMPUS PHONE PAFS and data entry into Banner Resources Crystal Dunt, Pat Henrey Human Resources Assistant 734-487-3430 PAFS and data entry into Banner Academic Human Resources Bonnie Emrick Academic HRIS Assistant 734-487-0076 Wap37 Career Services Jeanne Lagana, Mary Jones Career Services Assistant II 734-487-1304 Verification of CWS Balance Financial Aid Kelly O’Connor Sr Financial Aid Advisor 734-487-0455 Accounts Payable General Accounting Tim Griffith Department Manager 734-487-1116 OUTSIDE VENDORS AND SERVICE PROVIDERS SERVICE/PRODUCT Banner – See DoIT PHONE 24/7 ALT CONTACT 1ST PROVIDER SungardHE NA NA www.sungardhe.com 2ND PROVIDER NA NA NA NA SERVICE/PRODUCT Intellecheck PHONE 24/7 PHONE ALT CONTACT 1ST PROVIDER Evisions 714-824-5252 Helpdesk.evisions.com (login required) 714-730-2524 (fax) 2ND PROVIDER NA NA NA NA SERVICE/PRODUCT AppWorx – Operated and maintained by DoIT PHONE 24/7 PHONE ALT CONTACT 1ST PROVIDER UC4 – EMU Business Operations 734-487-2165 IT Help Desk – Op_serv@emich.edu 2ND PROVIDER NA NA NA NA SERVICE/PRODUCT Windstar – 1042-S Processing Software PHONE 24/7 PHONE ALT CONTACT 1ST PROVIDER Windstar Technologies 800-259-6398 NA techsupport@windstar.com 2ND PROVIDER NA NA NA NA KEY INTERNAL DEPARTMENTS THAT RELY ON SERVICES DEPARTMENT(S) SERVICE(S) PHONE 24/7 PHONE ALT CONTACT All Payroll Services NA NA NA
KEY EXTERNAL CUSTOMERS THAT RELY ON EMU FOR SERVICES CUSTOMER(S) SERVICE(S) PHONE 24/7 PHONE ALT CONTACT US Department of Treasury Electronic Federal Tax Payment System – Allows users to pay federal tax payments via the web, voice response system or other channels 800-272-9872 800-272-9872 www.eftps.com/eftps Michigan Office of Retirement Services MPSERS – Michigan School Employees Retirement System 800-381-5111 (general) 517-636-0166 (reporting) NA www.michigan.gov/orsschools/ 517-322-1116 (fax) Michigan Department of Treasury State Taxes (Michigan) 877-865-2860 NA www.michigan.gov/taxes State of Ohio Ohio Business Gateway – State Taxes 866-644-6468 NA www.ohiobusinessgateway.ohio.gov Detroit Income Tax Division Detroit City Taxes 313-224-3315 NA Coleman A. Center 2 Woodward – Suite 1200 Detroit, MI 48226 TIAA Retirement 303-626-4468 NA www.tiaa.cref.org Garnishments (varies) Hardcopy and electronic information stored within Payroll Department (WDrive) NA NA NA Friend of the Court Hardcopy and electronic information stored within Payroll Department (WDrive) NA NA NA