3. Implementation 3.1 Training and Competency 3.1.1 Training and Assessment Procedures Rating: Part Conformance The organization has an induction, training and assessment procedure and program for all workers including management, which is based on their likely risk exposure, and provides relevant instruction in the organization’s work health and safety policy and procedures. Evidence provided by client to support compliance to criteria: OHS Competencies and Performance Standards; Position Descriptions identifying qualifications and skills; and SWMS (Infrastructure Services only) – identifying training, license and skill requirements to undertake hazardous work. 3.1.2 Refresher Training Rating: Part Conformance Refresher training (as required) is provided to all personnel to enable them to perform their tasks safely. Evidence provided by client to support compliance to criteria: Infrastructure Services department create their own in-house excel spreadsheet to keep up to date on license or first aid requirements. Leisure Centre keeps their own training register to identify when Life Guards need to renew specific training or license requirements. 3.1.3 Consultation Regarding Training Rating: Part Conformance The organization consults with workers to identify their training needs in relation to performing their work activities safely. Evidence provided by client to support compliance to criteria: 2012 Annual Review form – Section 5 addresses prospective training requirements. 3.1.4 Verification of Competence Rating: Part Conformance The organization trains personnel to perform their work safely, and verifies their understanding of that training. Evidence provided by client to support compliance to criteria: Procedure for Conducting Skills Based Assessment. 3.1.5 Competency of Trainer and Assessors Rating: Not Verified Training and assessment is delivered by persons with appropriate knowledge, skills and experience. Evidence provided by client to support compliance to criteria: Access to external or internal training qualifications and experience was not verified. The Infrastructure Services use a training organisation for their SWMS training – Skills on Safety. On their literature they state they offer Nationally Recognised Training. Skills on Safety are not a Registered Training Organisation. Whilst they probably offer their services through a partnership arrangement within another RTO, they are illegally advertising they offer Nationally Recognised Training on their own literature.
Evidence provided by client to support compliance to criteria: Hazard City Council Committee Meeting Minutes (dated 06 September 2012) 3.3.8 WHS Issue Resolution Process and Procedures Rating: Non Conformance There is a documented issue resolution procedure that encompasses health and safety issues for dealing with formal and informal issues and disputes received from external parties. Evidence provided by client to support compliance to criteria: No evidence was provided for the criteria. Considerations for Planning and Implementation:
Appendix B: Example WHS Management System Structure Chapter Program NAT Ref Document Name Status 1.0 Introduction to OHS Management System Introduction to WHS Management System Plan and Program WHS Management System Structure Updating Statutory/Non Statutory Legislation Procedure Statutory/Non Statutory Legislation Register Job Descriptions/Person Specification/Competencies) 2.0 Communication and Consultation Communication and Consultation Plan and Program Communication and Consultation Procedure Communication Issue and Dispute Resolution Procedure Change Management Procedure WHS Management Topic Procedure WHS Management Topic Register Communication (WHS) Register Consultation (WHS) Election Procedure Consultation (WHS) Election Form Change Management Form Change Management Register Complaints Service Procedure Complaints (WHS) Register 3.0 Recording, Reporting, Data and Document Control Recording, Reporting, Data and Document Control Plan and Program Document and Data Control Procedure Records and Archive Procedure System Improvement Procedure Document and Data Control Register System Improvement Form (SIF) Records (WHS) Register System Improvement Register