1.9.1 IDP/ BUDGET SCHEDULE OF MEETINGS ACTION PURPOSE RESPONSIBILITY DATE EVIDENCE 4th Quarter Performance Report and finalize Annual Performance Evaluation Evaluate performance according to the Performance Agreement MM and PMS Coordinator 19 July 2014 Evaluated Reports Q4 review by Internal Unit Prepare of Annual Performance report for MPAC MM, PMS Coordinator and internal Audit Unit 25 July 2014 Reviewed reports Sarah Baartman District Framework IDP Coordinator meeting Workshop SBDMF with all LM Sarah Baartman District Municipality and IDP Coordinators 30 July 2014 Draft District Framework - Governmental Relations Interaction between Mayor and Sector Departments Mayor, Municipal Manager, IDP Official 20 August 2014 Minutes and Attendance Register 1st meeting with COGTA-EC To monitor development of process plans as per sect 31 of MSA Local Municipalities in Sarah Baartman Region 21 August 2014 identified for monitoring Review of performance by MPAC and adoption by Council Moderate Performance evaluation reports in preparation for Councils consideration for adoption MPAC and Council 31 August 2014 Moderated Reports adopted by council Finalise Performance by MPAC and adoption by Council Moderate Performance evaluation reports in Municipal Manager 31 August 2014 Check legal requirement Submission of 2013/14 Annual Financial statements to Legal compliance to obtain Audit Opinion Municipal Manager and CFO 31 August 2014 Letter of acknowledgement by office of the AG
Office of the Auditor General Submit final 2013/14 annual performance report compliance Municipal Manager, CFO, Sec 56 Managers 31 August 2014 Letter of acknowledgement by office of the AG Submit 2013/14 financial and performance information to the office of the Auditor-General Legal Compliance to obtain Audit Opinion Municipal Manager and CFO 31 August 2014 and postal Acknowledgement Training for CBP Cacadu DM and IDP coordinators 19 September 2014 Council Resolution Attend district IDP Rep forum meetings Alignment and information sharing IDP Coordinators and Mayors 26 September 2014 Attendance Registers IDP and Budget time schedule/ process plan and District Framework Plan to Council for adoption Council Adoption – Legal compliance Municipal Manager, Mayor, Council, IDP official and CFO 29 September 2014 Council Resolution Organogram Review Legal Compliance to enable the IDP implementation Municipal Manager, Directors, Council and Unions 29 September 2014 Attendance Register and organogram status Mayoral Imbizo Community engagement Mayor October 2014 Upload the IDP and Budget time schedule/process plan on the Municipal website, place on the notice boards and advertise in a local newspaper To notify of key and encourage participation in these processes. Municipal Manager and IDP official 07 October 2014 Advertisements
Submit adopted process plans and council resolution to COGTA EC Enable EC to monitor implementation of the process plan as legislated (s31 of MSA) and compile Provinces planning calendar. Municipal Manager and IDP Official 07 October 2014 Email or formal letter In collaboration with Council, develop & publicise community planning programme. Make community aware of CBP sessions. Secure venues and arrange logistics for scheduled meetings Office of the Mayor, Municipal Manager, IDP Officer and CFO 15 October 2014 CBP Programme Convene the first IDP and Budget steering committee Meeting To present adopted process plan and discuss any environmental changes, report on project implementation progress, spending trends and challenges; present status quo on backlogs in preparation for the IDP Rep Forum Meetings Mayor, Municipal Manager, CFO and Sec 56 Managers 04 December 2014 Report, Presentations, Minutes and Attendance Register Convene first IDP Representative Forum meeting Present adopted Process plan and project status and situational analysis of the area Municipal Manager, Mayor an IDP Official 26 January 2015 Presentations, minutes and attendance register Conduct GAP analysis to determine level of existing development, consider changes in the current environment To update status quo – conduct SWOT analysis on the environment; determine existing level of development and identify gaps to IDP assessment 2014 Municipal Manager, Mayor an IDP Official 30 November 2014 Corrective Action Plans
assessment (2014/15) and annual performance report and develop corrective action plans including progress on performance. Q1 Performance Reporting Evaluation of Sec 56 managers, levels if applicable and Institution PMS – Legal Compliance MM and PMS officer 15 October 2014 Q1 review by internal Audit Preparation of Annual performance report for MPAC MM and PMS officer and Internal Unit 31 October 2014 Reviewed Reports Review of performance by MPAC and adoption by Council Moderate Performance evaluation reports in preparation for Council MPAC and Council 03 December 2014 Moderated reports adopted by Council Prepare and submit audit action plan To address the shortfalls identified by the AG Municipal Manager and CFO 03 December 2014 Copy of the Audit Action Plan Situational Analysis steering committee vision, mission, strategies First step in preparation of the IDP Rep Forum Mayor, Municipal Manager, Strategic Director and IDP Official 04 December 2014 Report Q2 Performance Reporting Evaluation Sec 56 Managers, lower levels if applicable and institution PMS – Legal Compliance Municipal Manager and PMS officer 15 January 2015 Q2 review by Internal Audit Preparation of Annual performance report for MPAC Municipal Manager and PMS officer and Internal Audit Unit 22 January 2015 Reviewed Reports Submission of Section 72 Performance Report Compliance Municipal Manager, CFO and Mayor 25 January 2015 Council Minutes
Koukamma Stakeholder Meeting Dissemination of information to stakeholders IDP Official 26 January 2015 Attendance Registers Submit Proposed draft 2015/16 operating and capital budget requirements by directorates to the CFO Preparation of the adjustment budget and indicative 2015/16 forecast Municipal Manager, CFO and Sec 56 Managers 29 January 2015 Directorate draft budget requirements Review of Performance by MPAC and adoption by Council Moderate performance evaluation reports in preparation for Council MPAC and Council 29 January 2015 Moderated Reports adopted by Council IDP Rep Forum Meeting Public and sector departments engagement Mayor, Municipal Manager, Strategic Director, IDP Official 06 February 2015 Attendance Register Finalise annual review of tariffs, fees and charges The determined increase to be undertaken to cover services delivery Municipality Manager 13 February 2015 Attendance Register Submit 2015/16 Draft Operating and Capital Budget, draft IDP and Draft SDBIP standing committee Draft Budget aligned to IDP Office of the Mayor, Municipal Manager, IDP Officer and CFO 19 February 2015 Presentations, Minutes and Attendance Registers IDP Rep Forum Meeting Public and sector departments engagement Mayor, Municipal Manager, Strategic Director, IDP Official 25 February 2015 Attendance Register Table 2015/16 Final Draft IDP and Capital and Operating Budgets Council to consider and adopt the final draft IDP Municipal Manager and CFO 31 March 2015 Adopted draft IDP and resolution Submit adopted IDP to the Pre Assessment interaction Municipal Manager and IDP officer Within 10 days after adoption Letter of acknowledgement
MEC for local government Uplaod the Council approved draft IDP and Budget (2015/16) on the municipal website and place a notice in the local newspaper for public inspection Legal requirements to allow public to raise objections/comments on the adopted draft IDP and Budget Municipal manager, CFO and IDP Officer Within 10 days of adoption Advert Forward draft operating and capital budget and draft IDP to National Treasury and Provincial Treasury and any prescribed National or Provincial organs of state and other municipalities affected by the budget compliance as a control measure between treasury and the LM Municipal Manager and CFO Within 10 days of adoption Email and Tracking Q3 Performance Reporting Evaluation Sec 56 Managers, lower levels if applicable and institution PMS – Legal Compliance Municipal Manager and PMS officer 15 2015 Q2 review by Internal Audit Preparation of Annual performance report for MPAC Municipal Manager and PMS officer and Internal Audit Unit 23 April 2015 Reviewed Reports Review of Performance by MPAC Moderate performance evaluation reports MPAC and MM 30 2015 Moderated Reports adopted by Council IDP Pre assessment interaction Monitor state of readiness to adopt Final IDP and Budget DCoTA and LM 2015/04 during April Minutes Consolidate all public participation Table to the Mayor for consideration before the adoption of the Municipal Manager and CFO 30 April 2015 Consolidated ward comments
inputs and comments in respect of 2015/16 draft IDP and Budget final 2015/16 IDP and Budget Convene the 4th IDP Representative forum meeting to present final IDP for consideration Present the IDP. Report on public engagement and outcome of the 21 days public inspection and invite any last changes or additions to sector project register. Municipal Manager and IDP Official 04 May 2015 Presentation, minutes and attendance register Convene 4th IDP and Budget steering committee – consider comments and finalise Interrogate community comments and finalise SDBIP/IDP alignment and any other necessary amendments to the IDP and Budget Municipal Manager and IDP Official and CFO 05 May 2015 Reports, presentations, minutes and attendance Registers Adopt the final 2015/16 IDP and MTEF Budget compliance. Council to consider and approve. Municipal Manager, CFO and Council 29 May 2015 Adopted IDP and Budget, Council resolution. Upload adopted final 2015/16 IDP and MTEF Budget on the Municipal website Legal compliance and access to strategic documents Municipal Manager and CFO 10 days adoption Website access Submit approved IDP and Budget to the MEC for local government Legal Compliance Municipal Manager 10 days after adoption Formal letter Submit annual performance agreements to council Approved SDBIP – Compliance 28 July Municipal Manager 26 June 2015 Final IDP provincial assessment 2015 MEC comments DM, LM, KPA leaders, COGTA EC, Sector Departments 06 to 10 July 2015 Signed comments and individual assessment reports
are provided to enhance the capacity of processors to operate and man the water and sanitation infrastructure networks The primary economic hubs of Koukamma Municipality give credence to this statement as productive performance rely on an uninterrupted, sustainable and quality supply of water and effective and efficient functional sanitation services with optimal infrastructure network performance. These primary economic hubs are agricultural sector (deciduous fruit, dairy and livestock), tourism sector (accommodation and hospitality) and energy sector (alternative renewable energy–wind turbine, biomass, essential oils. Equally, Koukamma Municipality as a WSA and WSP has an enormous responsibility to ensure uninterrupted sustainable and quality supply of water to its local people and end users. In this regard, Koukamma Municipality has a populace of 46 000 with not less than 16 settlements that each requires a reliable, sustainable and quality supply of water and functional sanitation facilities or infrastructure network. The status quo of water and sanitation infrastructure challenges and required interventions in each settlement including cost implications is summed up below:- 2.6.2 Service Delivery Analysis Per Settlement 2.6.2.1 Kareedouw Town and Four (4) Settlements Water Treatment Works WTW is estimated to be 2.417ml/day and is adequate to meet future demands the construction of WTW, additional water sources that are used include boreholes and water from Drie Krone Dam final concrete reservoirs and newly refurbished chlorine dosing facility and 3 sludge dams Capacity of the raw water feeding the plant has been exceeded thus affecting the efficient operations No flow meters installed at the and outlet Lime stabilisation tank is not operational and also pressure filters are not sufficiently operating Corrugated roof sheets of the 2 concrete reservoirs are rusted and the newly refurbished chlorine dosing facility is not linked to the flow and 3 sludge dams are overgrown with vegetation Required Interventions Process design due to increased intake of raw water Install flow meters at inlet and outlet and replace limestone in the stabilisation tank Chlorine dosing system needs to be linked to the flow and 2 concrete reservoirs need to be repaired Tank re-commissioning Replacement of all nozzles and valves with filter in pressure filters and blower
4. Decent Employment through inclusive Economic Growth Decent Employment through inclusive Economic Growth Local Economic Development and Job Creation 5. Skilled and capable workforce to support an inclusive Growth Path 6. An efficient, competitive and responsive Economic Infrastructure Network Communication Infrastructure, Roads Infrastructure, Water and Electricity 7. Vibrant, equitable, sustainable Rural Communities contributing towards Food Security for all Vibrant, equitable, sustainable Rural Communities contributing towards Food Security for all EPWP Cooperatives Poverty Alleviation 8. Sustainable Human Settlements and improvement quality of Household Life Sustainable, cohesive, caring communities and Settlements for improved quality of Household Integrated and Sustainable Human Settlements 9. Responsive, accountable, effective and efficient LG Systems 9 & 12 An efficient, effective and development oriented Public Service and an empowered, fair and inclusive citizenship with responsive, accountable, effective and efficient LG Systems Responsive, accountable, effective and efficient LG Systems 10. Protect and enhance our environment assets and natural resources Community Recycling Initiatives Management of the Coastal Zone 11. Create a better SA, Africa and World 12. An efficient, effective and development oriented Public Service and an empowered, fair and inclusive citizenship An efficient, effective and development oriented Public Service and an empowered, fair and inclusive citizenship with responsive, accountable, effective and efficient LG System An efficient, effective, responsive, service oriented and accountable Municipality These are further aligned to the medium term strategic framework (MTSF) and outcomes 9 with all its related outputs, namely:- Differentiated approach to municipal finance, planning and support
Support Unemployed Youth Continuously ensure provision of training opportunities to the unemployed youth of Koukamma. Review and implement HR D Policy of the institution. Records Management Ensure sound governance through improving the records management systems of the institution by the end of the 2015/16 financial year. Presentation of Status Quo Ensuring the availability of Electronic & Manual Records Management Systems. Information Technology Improve and monitor VPN support to the Coldstream, Storms River, Nompumelelo Village, Woodlands, Clarkson, Joubertina and Louterwater satellite offices in the 2015/16 financial year. Improving IT Governance Controls Improve IT governance performance in Koukamma by the end of the 2015/16 financial year and beyond. Ensure existence of a remote recovery site in Koukamma. Establish a business continuity Telephone Management Systems Ascertain the implementation of cost reduction and better controls of the telephone management systems in the institution by the end of the 2015/16 financial year. Monitor and report abuse of telephone. Review and implement an effective Telephone Management Policy. Council Committees Improve the oversight function of Council Committees through substantiating periodical standing committees during the 2015/16 financial year. Ensure the convening of five Standing Committees per 8 weeks. Control the effective functioning of MPAC during the 2015/16 financial year. Administer the convening of quarterly meetings. Ensure the effective functioning of Audit Committee in Koukamma in the 2015/16 financial year. Administer the convening of quarterly meetings. Clocking System Reductiofyn of absenteeism by 10 % in the 2015/16 Financial Year Enforcement of the collective agreement Human Capital capital development to meet IDP objectives in the 2015/16 Financial Year Implementation of Workplace skills plan Enhancement of Human Capital Development through learnerships and internships Internal Audit Action Plan Execution of Internal Audit Action Plan for the 2015/16 Financial Year Implementation of Internal Audit Action Plan
Upgrading of the Woodlands Sports Field by 1st quarter of the 2015/16 financial year Solicit funding and procure the appointment of a competent contractor. Improve Traffic Law Enforcement system by the end of June 2015/16. Facilitate procurement processes in order to purchase Speed Law Enforcement Cameras. Municipal Health Services Ensure rendering of quality Municipal Health Services in the entire Koukamma throughout the financial year. Appointment of an additional Environmental Health Practitioner. Constant monitoring of drinking water. 4.1.4 KPA 3: ECONOMIC DEVELOPMENT PRIORITY OBJECTIVE STRATEGY Agriculture Enhance support and full implementation of an Agri-Production Project in Drie Krone by the end of 2015/16 financial years. Solicit support from the Department of Rural Development & Agrarian Reform’s Casp & Siyazondla programmes. Expedite and fully implement the Cornucopia Agri-Tourism business by the end of the 2015/16 financial years. Solicit support from the Department of Rural Development & Agrarian Reform’s Casp & Siyazondla programmes. Ensure sustainable cultivation, harvesting, processing, packaging and marketing of honey bush tea by the end of the 2015/16 financial years. Empower cooperatives through forging viable partnerships with the private sector to ensure economic beneficiation. Provide extensive technical training to Essential Oils cooperatives and forge partnerships with relevant stakeholders to ensure linkages to secure supply of adequate biomass on a continual and sustainable manner. Ensure availability of adequate resources for sustainable cultivation, harvesting, processing, packaging and marketing of Essential Oil products Facilitate Development of Erf 496 and integration of Small Town Regeneration by 2015/16. Source funding from the Department of Public Works and Department of Rural Development and Land Reform towards developing an in Sandrift. Village
Generate publicity and awareness through various media platforms about the municipal programmes and services by the end of the 2015/16 financial year. Develop a newsroom page on the website that will generate awareness about the programmes and services of the municipality. Develop one communication strategy and media policy in the 2015/16 financial year. Liaise with GCIS, DLGTA, CDM communications to develop a comprehensive communication strategy and media policy for the municipality. Provide marketing, photojournalism and branding for all municipal events in the 2015/16 financial year. Ensure availability of adequate branding material to be utilised during all municipal events. Respond to 100% of the queries that relate to the municipality by the end of the 2015/16 financial year. Update the presidential hotline on a daily basis. Good Customer Relations Implementation of iCOMMS concept Complaints management system SUMMARY OF BUDGETED PROJECT PROFILE Project Name Activity Ward Settlement Responsible Budget Source of Funding Outcome Water Water Conservation and Demand Management 1-6 All Settlements Technical Services R2.5m Dept. Of Water Affairs Minimize water loss and revenue Domestic Water Meters Installation of 5000 water meter in the area 1-6 All Settlements Technical services R5m Dept. Of Water Affairs Minimize water loss and revenue Housing Phase 2 & 3 1,2 Misgund Louterwater Krakeel Technical Services Dept of Human of 487 houses Phase 3 and
Remaining 174 of Phase 2 Bulk Water Provision New Water Treatment Works and extension of Dam and Bulk pipeline 1 Misgund Technical Services R24m Dept. of and of Water Treatment works Cemetery Extension of cemetery 1 Misgund Community Services DEA and Wind Farm Cemetery Services Play Park Provision of new Play Park 1 Misgund Community Services of Human Adequate play area Solar Geyser Project Two contractors have been appointed for the installation of 401 solar geysers 1 Misgund Technical Services Dept. of Energy Hot water Supply High Mast and Streetlight repairs 4 High mast installed, awaiting approval of electrical connection points 1 Misgund Technical Services ESKOM Adequate Street Lighting Cemetery Extension of cemetery 1 Louterwater Community Services DEA and Wind Farm Cemetery Services
Roads and Paving Construction of paving roads 1,2,3 Louterwater Ravinia Kareedouw Technical Services R27 000 100 MIG Adequate access roads Landfill site Closure and rehabilitation and transfer station 1 Louterwater Community Services DEA and MISA Clean Play Park Provision of new play park 1 Louterwater Community Services of Human Adequate play area Water and Sanitation Rehabilitation of Water Treatment Works 1 Louterwater Technical Services ACIP of Water Treatment Works Water and Sanitation Infrastructure refurbishment for the Waste Water Treatment Works 1 Louterwater Technical Services R2 930 000 Dept. of Water and of Waste Water Treatment Works Geyser Project Two contractors have been appointed for the installation of 977 solar geysers 1 Louterwater Technical Services Dept. of Energy Hot water supply Play park Provision of new play park 2 Krakeel Community Services of Human Adequate play area
Sports field An upgrade of sports field will be undertaken in the financial year 2015/2016 2 Krakeel Community Services R400 000 MIG Adequate sporting facilities Cemetery Extension of cemetery 2 Krakeel Community Services DEA and Wind Farm Extended burial grounds and Sanitation Water Harvesting Tanks 2 Krakeel Technical Services R3 393 952. 76m Dept. of Water and of project Water and Sanitation Construction of Raw Water storage facility 2 Krakeel Technical Services R14m RBIG of raw water storage Solar Geyser Project Two contractors have been appointed for the installation of 361 geysers 2 Krakeel Technical Services Dept. of Energy Hot water supply High Mast and One high mast installed and awaiting approval of electrical connection points 2 Krakeel Technical Services ESKOM Adequate street lighting DLTC Contractor to be appointed for upgrading DLTC 2 Joubertina Community Services R3 200 000m MIG Repairs
Water Pipes Replacement of the AC Pipes with PVC Pipes 2/3 Joubertina and Ravinia Technical Services R2.5m MIG Improved water supply Waste Water Treatment Works Water treatment works covering refurbishment of treatment components like bio filters, primary settling tanks 2/3 Joubertina and Ravinia Technical Services R2.5m MWIG Improved water supply Solar Geyser Project Two contractors have been appointed for the installation of 293 geysers 2 Coldstream Technical Services Dept. of Energy Hot supply Streetlight Contractor has been appointed for the installation 2 Coldstream Technical Services ESKOM Adequate street lighting Cemetery Upgrade of cemetery 2 Coldstream Community Services DEA and Wind Farm Adequate cemetery services Land fill site Closure and Rehabilitation of transfer station 2 Coldstream Community Services MISA Cleaner Play Park Provision of new play park 2 Coldstream Community Services of Human Adequate play area
Water Concrete and Elevated Reservoirs Construction of the new 380kl concrete reservoir or alternatively an erection of steel reservoir 2 Coldstream Technical Services R3.5M MIG Improved water supply Water Concrete and Elevated Reservoirs Replacement of elevated reservoir in the purification plant 2 Coldstream Technical Services R987 838 50 MIG Improved water supply Waste Water Treatment Works Construct new RBC Plant with complete inlet works, rotor units including flow meters 2 Coldstream Technical Services R1 692 900 00m MIG Improved water supply Activated Sludge Install an inlet and outlet flow meters as per Green Drop Standards 2 Coldstream Technical Services R2 144 340 00m MIG Green drop project Housing Phase 2 & 3 3,4 Ravinia Kareedouw Technical Services Dept of Human of 335 houses Phase 3 and Remaining 272 of Phase 2 Multi Purpose Community Center Construction of MPCC 3 Ravinia Community Services R7 500 000m MIG Venue for functions Play Park Provision of new play park 3 Ravinia Community Services of Human Adequate play area
Land Fill site Closure and Rehabilitation and transfer station 4 Uitkyk Community Services DEA and MISA Cleaner Cemetery Fencing of cemetery 4 New Rest Uitkyk Kagiso Community Services DEA and Wind Farm Adequate cemetery services of AC Pipes with PVC Pipes Replacement of AC Pipes with suitable and efficient PVC Pipes 4 Kareedouw Technical Services R7m MIG Improved supply Sports field An upgrade of sports in Kareedouw 4 Kareedouw Community Services R197 737 MIG Adequate sporting facilities Installation of full System Replacement of septic with full waterborne system and replace small diameter pipes 4 Kareedouw/ New Rest Technical Services R14 398 058 00 MIG Improved supply Fencing Fencing of the Koukamma Municipal Building 4 Kareedouw Technical Services 1.7m MIG Secured Municipal Building Housing 3 5 Clarkson Woodlands Technical Services Dept of Human of 413 houses Phase 3
Solar Geyser Project Two contractors have been appointed for the installation of 458 geysers 5 Woodlands Technical Services Dept. of Energy Hot supply Elevated Storage Reservoir Replacement of a new 23kl elevated steel storage reservoir 6 Blikkiesdorp Technical Services R598 471 50 MIG Improved water supply Fire Station Construction of the Fire Station 6 Blikkiesdorp Community Services R6 200 000m SBDM / KKM Fire Services close to the Housing Phase 2 & 3 6 Coldstream Stormsriver Technical Services Dept of of 590 houses Phase 3 and Remaining 48 of Phase 2 Solar Geyser Project Two contractors have been appointed for the installation of 494 solar geysers 6 Village Technical Services Dept. of Energy Hot water supply Play Park Provision of new playpark 6 Village Community Services of Adequate play area Cemetery Establishment of a new cemetery 6 Stormsriver Community Services R450 000 Human Adequate cemetery services
Streetlights repair will be undertaken before the end of financial term 6 Stormsriver Technical Services ESKOM Adequate street lighting Low Pressure Pipes Replacement of low pressure water pipes, trench excavation, bedding and supply 6 Stormsriver Technical Services R2 286 057 00 MIG Improved water supply Installation of full System Replacement of septic tanks with full waterborne system and replace small diameter pipes 6 Stormsriver Technical Services R14 398 058 00 MIG Improved water supply Treatment Works Construction of new inlet works and installation of inlet and outlet flow meters as per Green Drop Requirements 6 Stormsriver Technical Services R1 166 220 00 MIG Improved water supply Multi Purpose Community Centre Registration of a new MPCC has been made for 2015/2016 and 2016/2017 financial years 6 Stormsriver Community Services R10 000 000m MIG for functions Play Park Provision of new playpark 6 Stormsriver Community Services of Human Adequate play area Solar Geyser Project Two contractors have been appointed for the installation of 444 solar geysers 6 Stormsriver Technical Services Dept. of Energy Hot water supply
SUMMARY OF PROPOSED PROJECTS AT IDP REP FORUM WARD 1 Project Name Activity Settlement Responsibility Housing Land for Phase 2 RDP housing, Rectification of phase 1 housing. Misgund Technical Services 3 housing Louterwater Technical Services Rectification of Phase 2 houses Louterwater Technical Services Rain Water Harvesting Jo-Jo for all households Misgund, Louterwater Community Services Clinics Move clinic closer to the settlements Misgund Community Services Cemetery Extension and \upgrade of existing cemetery Misgund Community Service Ablution Facilities at existing cemetery Louterwater, Misgund Community Services School Sports Field Upgrade sports field Misgund Community Services High Mast Lights Installation of High Mast lights in the areas that do not have adequate street lighting Misgund, Louterwate, Ou Lokasie Technical Services Libraries Opening of library facilities in the area Misgund Community Services Roads Repairing of Potholes in main Roads Fencing to enclose the R62 around Louterwater Roads to be labelled Misgund, Louterwater Technical Services Community Hall Construction of a new Community Hall and upgrading of current Community Hall Louterwater Community Services Ablution Facilities Temporary toilets in the shack areas (Smarty Town) Louterwater Community Services Sewerage Upgrading of sewerage Removal of sewerage dam along the R62 Louterwater (Rondom Skrik) Technical Services Upgrading of sewerage works and identification of a sewerage work area outside Louterwater Louterwater Technical Services Crèche Crèche to be identified/built Louterwater (rondom Skrik) Community Services
treatment works Replace outdated infrastructure in waste water treatment works, plat dam Ward 4 Technical services Dams Reseal of dams Drie Krone Technical Services Storm water Cleaning of storm water drainage Ward 4 Technical services Speed Reducers Speed reducers in all areas and road signs Ward 4 Technical services Surfacing of grave streets Permanent surfacing of grave streets Ward 4 Technical services Potholes Repair potholes and reseal of all streets Ward 4 Technical services Access road Upgrading of access road to water source Drie Technical services Pavements Cleaning of pavements in all Ward 4 Technical Services Road crossing Road crossing Van Riebeek Street and Blouberg Mall Technical Services Low cost housing development Land for low cost housing development Ward 4 Community services Play-parks Play parks Central town, New Rest, Kagiso Heights , Mountain View, Uitkyk Community services Creche Creche Mountain view Community services Cemeteries Upgrading of cemeteries (fencing and shelter) New rest and Uitkyk Community services Pre-1994 houses Pre 1994 houses New rest (36), Uitkyk (158), Kagiso Heights (42) Community services Low cost housing 500 low cost housing units Ward 4 Community services Rental housing units 150 rental housing units Ward 4 Community services Middle income housing 50 middle income housing units Ward 4 Community services Charcoal project Revive of charcoal project Ward 4 Community services Sport field Upgrade of sports field (phase 2) New Rest and Uitkyk Community services Hub for hawkers Hubs for hawkers Ward 4 Community Services WARD 5 Project Name Activity Settlement Responsibility Sewage system Phase 1: changing of sewage system was done only in Bazia Clarkson Technical services
Dam Fencing of dams Nompumelelo Village Technical services Water Water in informal settlements Nompumelelo Village Technical services Electricity Electricity in informal settlements Nompumelelo Village Technical services ERF 496 Development of ERF Nompumelelo Village economic development Beautification and signage Beautification and signage Nompumelelo village Community services Housing Land for 2 housing Nompumelelo village Technical services Street lights Installation of street lights from N2 Nompumelelo village Technical services Play parks Play parks Nompumelelo village Community services Grave site Fencing of sight Nompumelelo village Community services Creche Creche Nompumelelo village Community services Bucket system Removal of bucket system Nompumelelo village Technical services Houses Construction of houses Nompumelelo village Technical services Streetlights Installation of streetlights Nompumelelo village Technical services treatment works treatment works Nompumelelo village Technical services Housing Request 60 houses Griekuarust Technical services Street lights Streetlights Griekuarust Technical services Houses Request houses Thornham Technical services Bucket system Eradication of bucket system Thornham Technical services Water treatment plant New water treatment plant Thornham Technical services Street lights Streetlights Thornaham Technical services Refuse Inconsistent refuse collection Stormsriver Community services Beautification Entrance to township Stormsriver Community services Housing Land for phase 2 housing Stormsriver Technical services Library and Construction of a library and post office Stormsriver Community services Streetlights Fix streetlights that are not working Stormsriver Technical services
Environmental Health Protection Services Department 5: Technical Services The department structure consists of the following: Office of the Director: Technical Services Water and Sanitation and Stormwater Project Management Unit Electrical Services 6.2.4 LIMITATIONS Budget constraints Organizational Structural changes Difficulties in attracting and retaining scarce and critical skills into the institution High staff turnover Capacity Legislative Framework Constitution 108 of 1996 Chapter 10 Section 195 Municipal Systems Act, 32 of 2000 as amended Municipal Structures Act, 117 of 1998 Conditions of Employment Act 75 of 1997 Employment Equity Act, 55 of 1998 Skills Development Act, 1998 Skills Development Levies Act, 1999 Labour Relations Act, 1997 Compensation for Occupational Injuries and Diseases Act, 1995 White Paper on Human Resources Management in the Public Service, 2005 New Framework for Human Resource Management in the Public Service, 2006 Human Resources Planning Guideline and Toolkit, 2007 / 2008 CHAPTER 7: GOVERNANCE 7. 1 OVERVIEW
Operating Expenditure Budget Consolidated Overview of the 2015/16 MTREF Operating and Capital Grants Receipts DETAILS Capital Grants Source of Funding 2015/2016 2016/2017 2017/2018 MIG - Municipal Infrastructure Grant National 15 019 000 15 452 000 16 100 000 INEP Eskom 2 000 000 ACIP 2 930 000 Capital Grants R 19 949 000 R 15 452 000 R 16 100 000 Operational Grants Equitable Share National Treasury 35 529 000 37 185 000 38 706 000 Councillors Remuneration and Ward Committees National Treasury 2 133 000 2 230 000 2 329 000 FMG National Treasury 1 800 000 1 825 000 1 900 000 MSIG COGTA - National 930 000 957 000 1 033 000 Expanded Public Works Public Works 1,000,000 Library Subsidies Department of Sports-Provincial 932 000 932 000 932 000 Total Operating Grants R 36 662 000 R 41 529 000 R 43 430 000
7.4.11 ANNUAL FINANCIAL STATEMENTS 2013/14 The municipality produced in-house GRAP compliant Annual financial statements during the 2013/14 financial year accompanied with a GRAP compliant asset register. The finance team, under leadership of the Chief Financial Officer (CFO) has developed a AFS process plan which will be strictly followed during the preparation of the 2014/15 Annual financial statements. To curb the re-occurrence of audit findings, an audit action plan has been developed with timelines to complete all issues raised. It should be noted that even though the audit action plan is managed by the finance department, not all issues raised by the Auditor General (AG) relates to this department, therefore consorted work effort is required. 7.4.12 RATIO ANALYSES 2013/14 No. Indicator name Indicator explained Target / Norm Results Implications of results 1 Capital Expenditure to Total Expenditure This is used to assess the level of Capital Expenditure to Total Expenditure, which indicates the prioritisation of expenditure towards current operations versus future capacity in terms of Municipal Services. 10% - 20% 16% 2 Net Debtors Days This ratio reflects the collection period. Net Debtor Days refers to the average number of days required to receive payment from Consumers for bills/invoices issued to them for services. 30 days 148 days This is due to of the credit control policy. 3 Annual collection rate The Ratio indicates the collection rate; i.e. level of payments. 95% 40. 5% (incl. rates) 4 Cash / Cost Coverage Ratio (Excl. Unspent Conditional Grants) The Ratio indicates the Municipality's ability to meet at least its monthly fixed operating commitments from cash and short-term investment without collecting any additional revenue, during that month. The Ratio is adjusted for Unspent Conditional Grants as the cash is not 1 - 3 Months 0 month As seen from the results above this is based on the fact that billed revenue is not collected and the municipality has
available for normal Municipal operational expenditure but rather reserved for Grant related expenditure. no other revenue streams. 5 Current Ratio The Ratio is used to assess the Municipality’s or Municipal Entity’s ability to pay back its Short-term Liabilities (Debt and Payables) with its Short-term Assets (Cash, Inventory, Receivables). 1.5 - 2:1 0.80 The municipality is below the required norm; this highlights serous financial challenges for the municipality. 6 Net Operating Surplus Margin The Ratio assesses the extent to which the Municipality generates Operating Surpluses. = or > 0% 15% 7 Revenue Growth (%) This Ratio measures the overall revenue growth. In addition, this ratio will assist in determining if the increase in Expenditure will be funded by an increase in Revenue base or by some other means. 7% 23% The revenue base of the municipality has grown by 23%; this is however inclusive of grants funding received. 8 Remuneration as % of Total Operating Expenditure The ratio measures the extent of Remuneration to Total Operating Expenditure. 25% - 40% 27% 9 Creditors payment period This ratio indicates the average number of days taken for Trade Creditors to be paid. 30 days 124.8 days Due to cash flow problems, creditors cannot be paid on a timeous basis. 10 Contracted Services % of Operating Expenditure This ratio measures the extent to which the municipalities resources are committed towards contracted services to perform Municipal related functions. 2% - 5% 2% 11 dependency The Ratio measures the extent to which the municipality’s Total Capital Expenditure is funded through Internally Generated Funds and Borrowings. None 71% As the municipality does not have alternative cash flow streams added with the low