Local Local of the local Local Strategy by June 2016 : LED Strategy by June 2016 LED Strategy LED Strategy Submit the reviewed draft Strategy to Council by March 2016 Not Achieved Not achieved None. Awaiting Destea for for the review of the strategy The final reviewed strategy will be submitted in May council meeting - Council Resolution and copy of the adopted strategy 6 Business expos and 3 assisted with business plans 6 Business expos and 3 assisted with business plans 4 assisted in Business plans forms, Invites and registers Conduct 1 business expo per town Not Achieved Actual = one Rouxville Not achieved. None. None of for Smithfield Smithfield expo will be held on the 27 May Zastron expo was done in November 2015 - Completed Business plans forms, Invites and attendance registers Develop SMME support Policy by June 2016 SMMES support Policy by June 2016 New KPI and Policy Submit the draft Policy to Council by March 2016 Achieved Achieved. None. - - - Council Resolution and copy of the Policy Review Review develop achieve 15
3 Good and Good in Mohokare Ensure 100% of ICT Strategy 4 Reviewed ICT Strategy by June 2016 ICT by June 2016 ICT Strategy ICT Strategy by May 2016 Submit the draft ICT Strategy to Council by March 2016 Achieved. None. - - - Council Resolution and copy of Strategy (Annexure A) Reviewed ICT Policies June 2016 7 by June 2016 7 and Policies 2014/15 7 ICT by May 2016. 1.IT Security policy 2.IT Assets Control & Disposal Policy Usage Policy Submit the 7 draft ICT Policies to Council by March 2016 Not Not achieved. None. Policies have not as yet been to the -The policies are to be submitted to committee by 19, and then to council by June 2016 - Council Resolution and copies of the adopted Policies develop achieve Review Review
policy policy 6.IT Backup Policy 7 Disaster policy Good and Good in Mohokare Ensure 100% of ICT Strategy and Approved 4 new Policies (Network Policy, Email Usage Policy, Policy Mobile and gadgets policy) 4 New and Policy, Email usage policy Policy Mobile and policy) New KPI policies Submit 4 draft policies to Council by March 2016 Not Not achieved. None. Policies have not as yet been to the -The policies are to be submitted to committee by 19, and then to council by June 2016 - Council Resolution and adopted copies one develop
report submitted to Council by 25 January 2016 to Council by 25 January 2016 Mid-year report and submitted to Council by 25 January 2016 Ensuring 100% to MFMA, MSA and Circular 63 & 32 Tabled AR and APR to Council by 25 January 2016 Tabled Annual Report and Annual Report by the 25 January 2016 Annual report, annual Report tabled on the 22nd January 2015 Adopted AR Table Annual Report and Annual Report by the 25 January 2016 Achieved Achieved. None. - - Target achieved Council resolution and electronic copy of AR & APR Adopted Oversight report for 2014/2015 Annual Report (March 2016) meeting must sit within two (2) months of the of AR Adopted oversight report 2013/2014 Adopted Oversight Report Adoption of oversight report by Council for AR 2014/2015 by 31 March 2016 Achieved Achieved. None. - - Target achieved Adopted Oversight report , minutes and Council resolution of 2015/2016 Suppliers of New KPI Service Providers Policy Draft 2015/2016 Suppliers and Not achieved Not achieved. None. Inputs from finance were set in 06th of April, due Target not achieved Copy of the policy
No Key Area Municipal Strategic Objective (SOs) Municipal Strategic Objective SO No Key Annual Target Unit of Quarter 3 ending March 2016 Actual Verification by Internal Audit Comment by Internal Audit Reason for deviation Corrective measure to be taken PMS Comment POE Maintaining and improving the Municipal Audit Opinion Review and submit the Audit Plan to AC for approval by February 2015 and Audit Action Plan Audit Plan Audit Plan Submit the Audit Plan to AC by February 2016 Achieved The internal Audit Plan was approved by an which was sent by an Audit member indicated the approval of the plan Not achieved. None. - - Target not achieved No minutes attached to the approval of the Internal Audit Plan Approved Audit Plan, register and report Audit Action Plan as derived from AGSA findings raised by 25 January 2016 Audit Action Plan by AC Audit Action Plan Audit Action Plan by AC and Audit Action Plan included in the AR by 25 Jan 2016 Achieved Achieved. None. - - Target achieved Action Plan Actual Achievement
3 Good & Good in To implement a ranking and rating system for all new capital projects to support the strategic objectives and priorities of Council and and IDP by May 2016 and IDP IDP IDP Plan Submit draft IDP to Council by March 2016 Achieved. - - Target achieved Council And copy of the IDP. Actual Achievement The Integrated Development Planning Unit had one (01) target set for quarter three SDBIP 2015/2016, actual target achieved is one (01), which resulted to hundred (100%) achievement.
RISK MANAGEMENT KPA No Key Area Strategic (SOs) Municipal Strategic Objective SO No Key Annual Target Baseline Unit of Quarter 3 ending March 2016 Actual Verification by Internal Audit Comment by Internal Audit Reason for deviation Corrective measure to be taken PMS Comment POE 3 Good and Good in To evaluate the of Risk control and governance processes and actions to address key risks identified Reviewed Enterprise Risk Policies (Risk Strategy and Fraud and Strategy, Risk Charter) Risk Policies Enterprise Risk Policies and adopted policies Submission of 2015/2016 Policies to RMC AC & Council by February 2016 Not achieved Not achieved. Follow up should be made with the of the AC to ensure that reports are prepared and submitted for Council. of the AC did not submit the report to Council Report to be submitted to Council Target not achieved minutes from AC Submission of draft Not achieved Not achieved. schedule The reviewed The Target not No POE
2016/2017 Policies to Council by March 2016 of RMC meetings should be drafted and thereto. In cases of deviations members should be informed. draft policy has to be to RMC, the RMC has not schedule a meeting to date of the chairperson of the RMC to ensure sitting of the committee achieved Identified top 10 high municipal risks 10 high risks and New KPI Risk register Top 10 high risks identified Achieved. None. - - - Risk register Actual Achievement The Risk Management Unit had three (03) targets set for quarter three SDBIP 2015/2016, actual target achieved is one (01), which resulted to thirty three (33%) achievement.
No Key Area Strategic (SOs) Municipal Strategic Objective SO No Key Annual Target Unit of Quarter 3 ending March 2016 Actual Verification by Internal Audit Comment by Internal Audit Reason for Corrective measure to be taken PMS Comment POE 3 Good Good in 100% compliance to SPLUMA of SPLUM Policy by June 2016 SPLUM Policy by June 2016 New KPI Policy Submit the draft Policy to Section 79 and Council by March 2016 Not achieved Not achieved. None. COGTA not assisting with signed in time Use unsigned documents or wait for COGTA Target not achieved No POE attached Reviewed Spatial Framework by June 2016 SDF by June 2016 SDF SDF Submit the draft SDF to Council by March 2016 Achieved Not achieved. The PoE submitted does not support the target set. - - Target not achieved The SDF was not submitted to Council as per the target set Copy of the reviewed SDF Actual Achievement The Town Planning Unit had two (02) targets set for quarter three SDBIP 2015/2016, actual target achieved is Zero (0), which resulted to Zero (0%) achievement. Recommendation Submit Council resolutions as proof that Council adopted the SDF The Unit should ensure that they set and targets that are within the control of the municipality.
No Key Area Municipal Strategic Objective (SOs) Municipal Strategic Objective SO No Key indicator(s) Annual Target Unit of Quarter 3 ending March 2016 Actual Verification by Internal Audit Comment by Internal Audit Reason for deviation Corrective measure to be taken PMS Comment POE Good and Good and Good Governance in Mohokare Good Governance in Mohokare Annual review and of the Human Resource Strategy by June 2016 Annual review and of the Human Resource Strategy by June 2016 4 2015/2016 HRD strategy developed and adopted by February 2016 Annual review and of the Human by New KPI Final HRD by 2016 Final HRD Strategy adopted by Council on the 25 February 2016 - Not achieved. None. - - Target not Reviewed HRD Strategy by June 2016 HRD by June 2016 HRD Submit draft Strategy to Sec 79 and Council by March 2016 - Not achieved. None. Sec 79 did not meet Submission to May council Target not achieved Actual was not indicated No POE attached 8 Human Resources Policy reviewed and approved by June 2016 8 Human Policy and by June 2016 8 HR policies 8 HR Policies Submit drafts to Section 79 and Council by March 2016 Not Not achieved. None. Sec 79 did not meet Submission to the May council Target not achieved No POE attached
adherence No Key Area (SOs) Strategic SO No Key Annual Target Baseline Unit of Quarter 3 ending March 2016 Actual Verification by Internal Audit Comment by Internal Audit Reason for deviation Corrective measure to be taken PMS Comment POE 1 Basic service and Deliver that are on or above RDP level Provision of Project services to the 1 To 100% on RBIG Bulk Grant) by 31 March 2016 100% - report 100 % 110% R49 698 Not achieved. PoE submitted should be to all users. Where necessary should be given for reported - - Not Target achieved The POEs submitted amount to R36 Proof of transfer and revised letter To 100% on MWIG Water Grant) by 30 June 2016 100% - report 55 % Not 17% R2 687 Not achieved. PoE submitted should be to all users. Where necessary should be given for reported to plan by supply chain The accounting officer has applied disciplinary measures Target not achieved Proof of to service 28
100% of Grant by 30 June 2016 100% - report 55 % Not 52% R8 Not achieved. PoE submitted should be to all users. Where necessary should be given for reported to plan by SCM Delayed by contractor on the sports ground Delay on the sports ground project due to labour unrest The accounting officer has applied disciplinary measures Target not achieved Signed plan Basic service and Deliver that are on or above RDP level of the waste water works and of the pipeline - Physical progress in 100 % Not 20% Not achieved. None. Delays in the of the contractor due to insufficient funds for completion of and electrical and The project was brought forward in line with Council resolution Target not achieved Revised MIG budget for of Zastron WWTW
works park: of 3km access internal streets and related storm water 10% physical progress on site - Physical progress in Site and (5 %) Not 0% progress Not achieved. None. Delay by BID committee in appointing a contractor - Target not achieved Tender notice and to tender Basic service and Deliver that are on or above of sports ground and of the project - Physical progress in 70% progress on site 82% progress on site Achieved. Details on how the progress is should be provided as assist - - Target achieved Site minutes and
RDP level the users verifying the Basic service and Deliver that are on or above RDP level of the 27 km raw water from Orange river to Paisley dam in of the 27 km raw water pipeline project by May 2016 - Physical progress in 30% physical progress 52% physical progress Achieved None. - - Target achieved Site minutes of the km raw water from dam to Kloof dam and of the 15 km raw water pipeline from Montaqu dam to Kloof dam and - Physical progress in 100% of the project by March 2016 100% Not achieved. None. - - Target not achieved POE submitted reflects that there is still work
and water works in Zastron water works in Zastron by March 2016 of Water works in and of the Water works project by June 2016 - Physical progress in of site by Civil by March 2016 Not Not achieved. None. Due to financial shown by the adjudicator letter for were issued Target not achieved and on letter of in - Physical progress in of eight (8)hand pump and three (3) 100% Achieved. None. - - Target not achieved Scope completed report given shows 7 bore holes not 8 as stipulated borehole Pictures hand Re-
borehole pumps in the SDBP. Nothing is said about the 3 electricity pumps Basic Service and Deliver that are on or above RDP level Provision of access roads to areas by 30 June 2016 Road plan by June 2016 To a road plan by June 2016 - Plans in a form of Submit draft Road plan to by March 2016 Not Not achieved. None. Draft in place awaiting meeting Submit draft in the meeting Target not achieved Draft Road plan to Council Basic service and Deliver that are on or above RDP level Provision of Arial lighting and of by 30 June 2016 100% of INEP by 31 March 100% of the project. of 74 infill’s in Zastron and - 74 of to the grid of 24 49 of to the grid Not achieved. The PoE should be compiled so that any person reading the report will Currently it is figures that are not user friendly - - Target not achieved POEs submitted does not proof enough that are indeed 49. Progress report from
2016 and are not provided. Basic Service and Deliver quality in with access to refuse removal & solid waste removal once a week 10793 with access to refuse & solid waste once a week per town 10793 receiving refuse removal from the - Refuse removed once a week 10793 with access to refuse removal once a week Not Not achieved. None. The number of households on the ground equals to 8638 Technical services, Community services and the Town planner to sit in a meeting so as to ensure that the number of households that are occupied are captured correctly Target not achieved Refuse report Actual Achievement The Technical Services had Thirteen (13) targets set for quarter three SDBIP 2015/2016, actual target achieved is six (2), which resulted to fifteen percent (15.4%) achievement. Recommendation
FINANCE SERVICES KPA No Key Area Strategic (SOs) Strategic SO No Key performance indicator(s) Annual Target Baseline Unit of Quarter 3 ending March 2016 Actual by Internal Audit by Internal Audit Reason for deviation Corrective measure to be taken PMS Comment POE 4 Financial Financial Viability of Financial Plan SO 3 Reviewed Revenue strategy by June 2016 Revenue strategy by June 2016 Strategy Adopted reviewed Revenue strategy To submit to the draft Revenue Strategy to Section 79 and Council for adoption by March 2016 Achieved. None. - - Target achieved draft Strategy and Council
Reviewed Credit Control Policy by June 2016 Credit Control Policy by June 2016 reviewed strategy Adopted reviewed Credit control Policy To submit to the draft Policy to Section 79 and Council for adoption by March 2016 Achieved. None. - - Target achieved draft policy and Council Developed Compliant municipal budget by June 2016 budget by June 2016 adopted budget by 26 May 2015 Adopted Budget by May 2016 Submit the draft budget to Budget Steering and Council by March 2016 Achieved. None. - - Target achieved Budget steering minutes, draft budget and council resolution Developed adjustment budget by Feb 2016 Adopted budget by Feb 2016 Adopted budget in by 2015 Adopted budget Submit the adjusted budget to Budget Steering and Council Achieved. None. - - Target achieved Council and adopted copy of the budget
to Council, National and Provincial Treasury by 25 January 2016 by 25 Jan 2015 Financial to Council, National and Treasury by 25 January 2016 part of the Annual report: Refer to Annual Report Actual Achievement The Finance department had seven (07) targets set for quarter three SDBIP 2015/2016, actual target achieved is four (05), which resulted to seventy one (71%) achievement. Recommendation Please include council resolution as proof that AFS were submitted to Council, National and Provincial Treasury Ensure that policies not submitted to Council are submitted in the next Council meeting in May
KPA No Key Performance Area Strategic (SOs) Municipal Strategic Objective SO No Key Annual Target Baseline Unit of Quarter 3 ending March 2016 Actual Verification by Internal Audit Comment by Internal Audit Reason for deviation Corrective measure to be taken PMS Comment POE 1 Basic Service Delivery and Keep Safe & Clean Provision of Human in all the three towns by 30 June 2016 of Human Settlement Sector Plan by June 2016 Review of Human Sector Plan by June 2016 Human Settlement Sector Plan 2014/2015 Draft reviewed plan by March and a final reviewed and adopted Plan by May Submission of draft plan to Council by March 2016 Achieved (Draft review of the Plan in place) Achieved. None. None N/A Target achieved Council and a copy of the Plan Reviewed of Municipal Housing Rental Policy by June 2016 of Rental Policy by June 2016 rental housing policy in place Draft reviewed policy by March and a final reviewed and adopted policy by May Submission of draft policy to council by march 2016 Not Achieved Not achieved. None. Policy withheld submission to and then to Council by May 2016 Target not achieved Council and a copy of the plan Reviewed Municipal sites allocation Policy by June 2016 sites Policy by June 2016 Policy Draft reviewed policy by March and final reviewed and adopted policy by May Submission of draft Policy to Council by March 2016 Not Achieved Not achieved. None. Policy withheld Re- submission to and then to Council by May 2016 Target not achieved Council And a copy of the Plan Basic Service Keep of Local Disaster as Review of local disaster Disaster Local Disaster Draft reviewed plan by March Submission of draft plan to Council by Achieved (Draft review of the Plan Achieved. None. None N/A Target achieved Council and a copy
Delivery and Safe & Clean per incident plan by June 2016 Plan by June 2016 Plan in place and Final reviewed and adopted Plan by May March 2016 in place) of the Plan of Solid Waste (Refuse removal) 5 Reviewed Integrated Waste Plan (local) by June 2016 Waste Plan (local) by June 2016 IWMP in place Draft reviewed plan by March and a final reviewed and adopted Plan by May Submission of draft plan to Council by March 2016 Achieved (Draft review of the Plan in place) Achieved. None. None N/A Target achieved Council and a copy of the Plan Basic Service Delivery and Keep Safe & Clean Provision of 5 Reviewed Policy by June 2016 Policy by June 2016 policy in place Draft reviewed Policy by March and Final reviewed and adopted Policy by May Submission of draft plan to Council by March 2016 Achieved (Draft review of the Policy in place) Achieved. None. None N/A Target achieved Council and a copy of the Policy of Sports and Facilities 5 Developed Sports and Facilities Management policy by June 2016 Sports and New KPI draft policy by March and Final draft Submission of draft plan to Council by March 2016 Not Achieved Not achieved. None. Re- submission to and then to Council Target not achieved Council and a copy of the Policy
policy by June 2016 adopted policy by May by May 2016 of Municipal Amenities 5 Reviewed Cemetery Policy by June 2016 of Policy by June 2016 Cemetery policy in place Draft reviewed Policy by March and Final reviewed and adopted Policy by May Submission of draft policy to council by march 2016 Not Achieved Not achieved. None. Policy withheld Re- submission to and then to Council by May 2016 Target not achieved Council and a copy of the plan Actual Achievement The Community Services had four (08) targets set for quarter three SDBIP 2015/2016, actual target achieved is one (04), which resulted to hundred (50%) achievement. Recommendation Ensure that the draft policies are reviewed submitted to Management approval and recommendation to submit to Council.