APPENDIX: EMPLOYEE COMPUTER SECURITY POLICY 33 INTRODUCTION It is the mission of The United Methodist Church to make disciples for Christ for the transformation of the world; your gifts and graces are welcomed as we pursue this mission together. This handbook provides information you need in your position. The handbook is not an employment contract, and employment of any person for a specific period of time is not guaranteed. Your employment is “at will” for both you and the Conference, means both you and the Iowa Annual Conference retain the right to end the employment relationship at any time with or without cause. This handbook contains general information; some of this information is superseded or supplemented by documents such as The Book of Discipline of The United Methodist Church, the Journal of the Iowa Annual Conference, the Rules of Order of The Iowa United Methodist Church, legal plan documents and insurance contracts. If there is a conflict between the provisions in this Handbook and other documents, the other documents are the final authority. This Handbook applies to persons in full-time and part-time positions as defined by the Annual Conference Human Resources Committee.* This includes: Annual Conference whose salaries are paid directly by the Central Treasury of the Iowa Annual Conference; Employees of an incorporated or unincorporated agency that receives 50 percent or more of its annual funding through apportionments or fees collected by the
All important, confidential, or proprietary information must be stored on the conference network. Storing this information on your desktop computer is prohibited without authorization from management. Copyright Infringement The conference licenses the right to use software. Accordingly, conference licensed software may only be reproduced by authorized conference officials in accordance with the terms of the software licensing agreements. Unauthorized copying, redistributing, and republishing of copyrighted or proprietary material are strictly prohibited. Harassment, Threats and Discrimination Use of conference computers to share personal views about religion, politics, sexuality, or any other subject of a personal nature that could be considered offensive to others within or outside the conference is prohibited. Purchases of Computer Software and Equipment All computer systems in the Iowa Conference are managed under the Conference Board of Trustees. All upgrades and day to day maintenance and repairs are coordinated through the Manager of Information Technology in the Administrative Services department. Standard systems are supplied for users in the Conference Center, District Offices, and one system per camp site. Other groups within the Conference may purchase equipment with their own funds as long as that equipment matches conference requirements. Requests for software to be installed on a conference system should be made by your supervisor to the Manager of Information Technology. IT staff will then test and install the software, as appropriate. Disposal of Conference Data Employees must review and remove files at least semi-annually. File Recovery Deleted files can be recovered if necessary. Contact the Manager of Information Technology for more information. Personal Use of Computers Incidental and occasional personal use of conference computers is permitted for reasonable activities that do not need substantial computer hard disk space, or other computer equipment. Prohibited activities include, but are not limited to, computer games, personal software and hardware, writing your autobiography, and running a personal business. Use of conference computers to store or transmit inappropriate jokes, junk mail, chain letters, or to solicit for commercial, religious, charitable, or political causes is prohibited. Any personal data located on conference-owned devices is considered the property of the conference.