Capital Outlay Allowable: Request must be submitted in a timely manner for inclusion / submission in the NCLB Federal Grant Application for TEA approval. All requests must be accompanied by a current copy of the identified need in the Comprehensive Needs Assessment, a CIP strategy and answers to the Title I-A Use of Funds Questions. Unallowable: Any item(s) not requested on the Capital Outlay Form and previously submitted for inclusion in the NCLB Federal Grant Application for Federal Funding. 11-6649-62 11-6649-00 21-6649-65 Commencement & Convocation or Graduation Costs Unallowable Unallowable X Communication Costs (includes telephone services, local and long distance telephone calls, telegrams, postage, messenger, electronic or computer transmittal services, personal communication devices, etc.) Unallowable Unallowable X Compensation for Personnel Services (includes salaries, and fringe benefits). All personnel costs must be reflected in the District and Campus Improvement Plans by name, position, program and FTEs. Personnel costs must be reflected in the budget summary. Allowable: If it’s supplemental to the basic foundation curriculum, reasonable, comparable for similar work, and charges are supported with Time Clock Management records or other documentation. Unallowable FTE(s): If positions are not used to provide support programs and/or services that supplement the regular education program so that low performing students, at minimum, can achieve proficiency on the state’s challenging academic and performance standards. Job descriptions must be signed and dated annually or when function or activity is added to or deleted from an existing job description applicable to the funding source(s) or cost objective, and must be maintained at the campus/department. Teacher: English Language Arts and Reading, Mathematics, Science, Social Studies, Three-Year-Old Program, STARS, credit recovery, tutorials in foundation areas only, computer-assisted instruction in foundation areas only, specialized Teacher Unallowable FTE(s) In-School Suspension, CTE, ESL/ESOL, Special Education, or other state or federal mandated programs, curriculum courses such as the following: PE/Athletics, Music, Art, Choir or other Fine Arts programs, and UIL programs. As well as, 11-6118 11-6119 11-6141 11-6142 11-6143 11-6145 11-6146 11-6149
completion. For conferences, workshops, or meetings, evidence may include but not limited to a handouts of program activities. Hosting or sponsoring a conference will require prior approval from TEA (see Appendix H). Use only function 13 (staff development) in the basic foundation curriculum. courses, UIL, Special Education, ESL, Bilingual and/or other state or federal mandated programs. The following travel expenses are not allowable: First-Class air fare; per diem (meals and lodging) for meeting, conference, or workshop participants who live in the same city where the event is held; tips or gratuities of any kind; alcoholic beverages; entertainment, recreation, or social events; any expense for other persons; automobile mile or taxi fares for other than official business; personal accident insurance, or personal effects coverage for rental cars; rental car for personal use or for purposes not associated with the official business of the meeting, conference, or workshop; travel allowances (e.g. per diem paid regardless of participant's actual expenses). Donations and Contributions Unallowable Unallowable X Employee Morale, Health and Welfare Unallowable Unallowable X Employee Service Awards Unallowable Unallowable X Entertainment (including amusement, diversion, social activities, and related costs) Unallowable Unallowable X Fees Allowable: Dues not associated with travel such Unallowable 11-6497 13-6497
coolers, ice machines, indoor/outdoor paint, roller skates, skate boards, moonwalks, parade floats or costumes, special dietary expenses, floral arrangements, coffee, pastries, UIL materials, fine arts materials, cheerleading, equipment supplies, color paper as required by TLI and RTI , book/magazine racks, shelves, custodial and day care supplies. Memberships Allowable: Membership in business, technical, and professional organizations related to the program’s intent and purpose. Membership must be in the name of the grantee organization and not in the name of an individual. Unallowable: Memberships in the name of individual(s). 11-6495 13-6495 Memorabilia Unallowable Unallowable X Plant and Homeland Security Costs Unallowable Unallowable X Professional and Consultant Services: Professional/consulting services are delivered by an independent contractor (Individual, entity, or firm) on a fee basis for specialized services that are usually considered to be temporary or short-term in nature, normally in areas that supplement the expertise of the district. Includes evaluation, professional development/ training, etc. All Professional and consultant services must include an Agenda, Minutes, Sign-in Sheets, and Certificate of Completion for all participants. Allowable Staff Development should be designed to assist teachers close the gap between low performing students and higher performing peers only when provided by non-employees and/or when the district does not possess the expertise. Such services must be documented in the campus improvement plan's comprehensive needs assessment; must be research- based, supplemental, and connected to compensatory, intensive, and accelerated instruction in the foundation curriculum (function 13 only). Campuses MUST be able to demonstrate and document that school personnel have received staff development designed to assist low performing students; expense MUST be reasonable and necessary; training MUST be related and beneficial to the campus and not a "one time event; the campus must maintain documentation to ensure that the Unallowable: Motivational speakers, clowns, magicians, etc. 11-6291 13-6291 13-6239
Professional leaves must be submitted to the funding source 30 working days prior to the event if travel arrangements must be made by the Travel Department. Professional leaves that do not require travel arrange- ments made through the Travel Department must be submitted 15 days in advance. training was evaluated for effectiveness, evaluated for attendance, how each professional development activity was related to the priority areas needing improvement, and how these activities assisted in improving the achievement of low performing students. (i.e. ERO Session Roster Report, ERO Session Evaluation Responses Report, agenda, conference program, etc.) Promotional : Such as T-shirts, caps, tote bags, key chains, imprinted pens, etc. Unallowable Unallowable X Publication and Printing Costs Allowable Unallowable: Promotional printing i.e. logos,etc 11-6399-16 Reference Materials Allowable: When related to the Title I-A Program’s intent and purpose. 11-6399 Refreshments Allowable: Only for parent involvement activities. Unallowable: all other functions. 61-6499-53 Scholarships, Fellowships, and Other Student Aid Costs Unallowable Unallowable X Severance Pay Unallowable Unallowable X Souvenirs Unallowable Unallowable X Specialized Service Facilities Unallowable Unallowable X Stipends for (participant support cost) Unallowable Unallowable X Subscriptions Allowable Unallowable X Taxes Allowable except for Unallowable: State taxes; should be exempt Tips and Gratuities Unallowable Unallowable X Training and Education Allowable: Training for teachers under Function 13. Unallowable: College/ University level course training 13-6411 Transportation Cost (Not “Field Trips”) Allowable: For before school, after-school, and extended week tutorials, only. Transportation for Unallowable: Field trip transportation costs incurred for transporting students to and from activities other 11-6494
Brownsville Independent School District Special Programs Department 2015-2016 Projected Spending Target Dates FUNDS 162 211 212 255 State Compensatory Economically Disadvanteged Migrant TPTR 2015 July August September October November December Campuses may start spending funds for activities that have been identified in the CNA as a need and incorporated in the CIP. Campuses should have a minimum of 25% of funds spent or encumbered. Funding Deadline: Extra Duty Composites due 5 working days prior to payroll due date Campuses should have a minimum of 35% of funds spent or encumbered. Funding Deadline: Extra Duty Composites due 5 working days prior to payroll due date Campuses should have a minimum of 45% of spent or encumbered. Funding Deadline: Extra Duty Composites due 5 working days prior to payroll due date A minimum of 65% of funds should have been spent or encumbered. Remember to spend your 212 funds. Funding Deadline: Extra Duty Composites due 5 working days prior to payroll due date A minimum of 75% of funds should have been spent or encumbered. Budget Changes Deadline is the Second Monday of December Funding Deadline: Extra Duty Composites due 5 working days prior to payroll due date 2016 January February March May June 85% of funds should be spent or encumbered. (Excluding 6100 and mileage.) Funding Deadline: Duty Composites due 5 working days prior to payroll due date. 95% of funds should be spent or encumbered. Funding Deadline: Extra Duty Composites due 5 working days prior to payroll due date. Projection meetings for upcoming school year on TEA’s Planning Amounts. Funding Deadline: Extra Duty Composites due 5 working days prior to payroll due date. First Monday in April is the last day to submit warehouse orders, professional leaves and PR’s. Funding Deadline: Extra Duty Composites due 5 working days prior to payroll due date. Open PO’s for goods and services that have not been received by the second Friday of May will be closed. Funding Deadline: Extra Duty Composites due 5 days prior to payroll due date. Summer School expenses will still be accepted for delivery up to the Second Friday of June. Funding Deadline: Duty Composites due 5 days prior to payroll due date.