year should be reported). This will ensure that the annual report will line up with the DHHS Annual Report which is based on a calendar year (Section 7 of the Food Act 1984) notifications should be aligned to the last full calendar year. (i.e. For the 2016-17 annual report the 2016 calendar year should be reported). This will ensure greater consistency across council registration periods for food premises, and that FS2 lines up with annual report will line up with the DHHS Annual Report, which is based on a calendar year (Section 7 of the Food Act 1984). FS3 – Cost of the food safety service, should be reported by financial year, due to budgetary reporting requirements. Notes Treatment of temporary food premises None Notes Treatment of temporary food premises In the case of a temporary food premises not requiring an annual food safety assessment (i.e. sausage sizzles), the premises should only be included in indicators FS1, FS3 and FS4. They are excluded from FS2 as they do not require an annual assessment. The calculation for FS3 Cost of Food Safety Service if a registration/notification is received in that year. In years where council does not receive a registration/notification from a temporary premises, it should be excluded from this calculation as it would not incur a cost to councils. Governance (G) G3 Notes Attendance at council meetings None Notes Attendance at council meetings A councillor should be counted as having attended an ordinary or special council meeting where a councillor is late to a meeting, is on an approved leave of absence (ie. in the case of maternity leave) or a vacancy has been created due to resignations, death, failure to take the oath of office or going out
members. Key terms Library collection item Is print material (such as books, magazines, serials, maps, plans, manuscripts), audio visual and digital materials (such as audio books, CDs, CD-ROMs, videos, computer games, electronic books) and toys and games on hand (active) at the end of the reporting period. Key terms Library collection item Is print material (such as books, magazines, serials, maps, plans, manuscripts), audio visual and digital materials (such as audio books, CDs, CD-ROMs, videos, computer games, e-books) and toys and games on hand (that can be reserved or borrowed) at the end of the reporting period. This should exclude music streaming services and other such digital services where the use of the service by active library members cannot be quantified. Maternal and Child Health (MC) MC3 Data source Numerator MCH system (e.g. MaCHS, CDIS) Denominator MCH system (e.g. MaCHS, CDIS) Data source Numerator Finance system (e.g. TechnologyOne) Denominator Payroll or finance system (e.g. TechnologyOne) Roads (R) R2 Measure Sealed local roads below the intervention level Measure Sealed local roads maintained to condition standards Key terms Renewal intervention level Is the condition standard agreed with the community and approved by the Council above which sealed roads need to be renewed. For the purposes of the measure ‘Sealed Local Roads Below the Intervention Level’, the numerator is the number of kilometres of sealed local roads that do not need to be renewed. The condition standard is generally based on a Pavement Condition Index (PCI) which is a Key terms Renewal intervention level Is the condition standard which is set to determine whether a sealed local road requires renewal. That is, local roads above the intervention level require intervention, and those below do not. For the purposes of the measure ‘Sealed Local Roads Below the Intervention Level’, the numerator is the number of kilometres of sealed local roads that do not need to be renewed. The condition standard is generally based on a
service but would exclude covering for leave unless the leave would have been covered by a temporary employee (i.e. casual, agency). service. In the case of an employee covering for leave, this should be included only if the leave is being covered by a temporary employee (i.e. casual, agency). 8. Performance reporting template 8. Performance reporting template General Upload 1 (Indicators) sheet Performance Indicators sheet (formerly Upload 1) Upload 2 (Governance and Management Checklist) sheet ‘Gov and Mgt Checklist’ sheet (formerly Upload 2) Upload 3 (Workforce) sheet Staff FTE sheet (formerly Upload 3) 8.2 Opening and saving Locked areas Locked areas - the spreadsheet has been locked to avoid any column or row inserts/deletes and to ensure that all data provided by Councils are picked up for analysis and calculations. Please do not add, remove or move text as this affects our analysis. If you wish to modify any of the locked content, you will need to copy and paste the entire sheet into a new document. Locked areas - the spreadsheet has been locked to avoid any column or row inserts/deletes and to ensure that the correct data is picked up for analysis, calculations and upload. Please do not add, remove or move text as this affects how your template operates. If you wish to modify any of the locked content for your internal reporting, you can simply copy and paste the sheets into a new document. You will however need to ensure you are using the DELWP template when finalising data for upload to the Know Your Council website. 8.3 Input sheets Input 1: Operational control Input 1: Operational control This sheet is where councils identify the services they fund and over which they have operational control. For a definition of operational control, refer to the Report of Operations Better Practice Guide. Data is to be provided in this template for all services marked as YES. The default position for all mandatory services is YES. If council intends to Input 1: Operational control This sheet is where councils identify their council and the services they fund and over which they have operational control. Councils should select their council from the drop down box at the top of the table, which will allow any ABS data to populate in the template (municipal population, index of relative socio-economic disadvantage by decile).