responses. All questions and queries must be received 3 working days prior to the Closing Date. Tender by a Company If the tenderer is a company and is part of a group of companies, the responses in the tender must be provided by the tenderer and not by a parent or holding company on behalf of the tenderer. 2.5. Complete in English Tenderers must ensure that any tender submitted is complete, accurate and legible. The tender should be completed using Microsoft Word 2003/Excel (as appropriate) and in English. The format of the document should be .doc. Tenderers should use the text or data fields([ ]), tick boxes (□) adjacent to each item or add responses adjacent to each question (as appropriate) to provide the information requested. Information entered in other places may not be considered in the evaluation of the tender. No other changes should be made to this document. Entries on Tender All entries such as rates or price totals must be made in ink or typewritten prior to uploading. The Council takes no responsibility for identifying any clerical errors or misunderstandings in any tenders submitted. Complete Submissions Tenderers must provide ALL of the information requested by the Closing Date and time. Failure to address any area or submit the required documents may render his/her tender invalid. Where the tenderer is unable, for a valid reason, to provide the technical and financial information requested, the Council may accept other appropriate information from the tenderer. Tenderer’s responsibility to be fully informed It is the tenderer’s responsibility to ensure that it and its sub-contractors (if any) are fully informed in all matters relating to their tender and any resultant contract. Supplementary/Supporting documents Where supporting documents are requested the tenderer shall attach or include such documents marking clearly on all such documents the name of the tenderer and the number of the question in this tender to which the documents refer. Only information provided as a direct response to the tender will be evaluated. Unless supplied specifically in response to a question in the tender document information and detail which forms part of general company literature or promotional brochures etc will not form part of the evaluation process. Reference to external documents Unless specifically requested the tenderer not refer to external documents when responding. Estimated quantities Any quantities stated in the tender are approximate and provisional and may be increased or decreased by the Council without invalidating any contract to follow on from this tender process
Signed: (to be signed prior to contract award) Name (BLOCK CAPITALS): [ ] Date: [ ] For and on behalf of: [ ] Position held within organisation: [ ] NOTE:- THIS FORM MUST NAME AN AUTHORISED SIGNATORY OF THE APPLICANT WHO WILL SIGN THE DECLARATION PRIOR TO CONTRACT AWARD. ALL DECLARATIONS SHALL REQUIRE TO BE SIGNED BY THE NAMED SIGNATORY PRIOR TO CONTRACT AWARD. 9. CHECKLIST OF ENCLOSURES Enclosures Constructionline registration / Audited Accounts / Equivalent to audited accounts (as applicable) – C1 Additional Information/Documentation in relation to financial standing (if applicable) – C2 Bank Reference/ Bank Contact Details – C4 Details of referees/references - F1 Details of Technical Experience & Facilities – F2 5. Details of Quality Assurance– F3 6. Details of Supply and Contract Management– F4 7. Details of Service Delivery and Contingency – F5 8. Details of Community Benefits – F6 9. Details of Sustainability – F7 10. Details of Product Information – F8 11. Pricing Summary/ Schedules 1 and 2 Signed Declarations