Risk Assessment: The health and safety of anyone at your event is your responsibility so please assess the potential hazards and the risk/likelihood of harm. This process helps us to prepare for anything from minor to major situations, so some terminology seems a bit dramatic, but we have to explore the worst case scenarios to fulfil our legal obligations. Please read through this example, then use the blank table below it to create your risk assessment – feel free to copy and paste any useful examples. Please also assess any potential risk to the reputation of the RVC. Could you event have an impact on the RVC brand and reputation? If so how will you manage this? Risk Assessment example: Hazard Who might be harmed, how might they be harmed and how serious could it be? What control measures are already in place? What else needs to be done? Who is for this? Is the level of risk now Existing medical Guests Students Staff Sickness Heart attack Stroke Fainting Individual serious illness or death First Aid trained member of staff or student, will be present throughout the whole event. He / She is first aid trained and knows where all first aid equipment is, including the defibrillator, which they are trained to use. This event is for 20 people. If numbers increase, RVC health and safety need to be contacted to see if another First Aider is needed. John Smith Yes Alcohol Guests Students Sickness Alcohol poisoning Injury The RVC holds a premises licence for the sale of alcohol by retail for both the Camden and Hawkshead sites. If any clarification re the supply of alcohol is required then the John Smith Yes
Anti-social behaviour Low numbers of people, but potential for minor or serious illness and individual deaths. All activities with regards to the supply of alcohol are therefore carried out in strict accordance to the Licencing Act 2003, and in full compliance with the latest local Licencing Authority Policy Statement. Premises Supervisor should be contacted via the Estates Fire Guests Students Staff Burns, Scalds, Smoke inhalation Multiple fatalities Serious injuries Minor injury The building has an ADT monitored fire safety system in place with fire exits clearly marked. All staff working at the event will be informed about the fire evacuation procedure for the building, including the fire assembly point. John Smith will do a talk that will include fire evacuation, first aid and toilet and facilities details. All staff will look out for fire hazards and report them immediately. Candles are not allowed inside. LED candles must be purchased instead. In the event of a suspected fire, John Smith to alert security who will contact the emergency services. If Security not available John Smith to call 999. John Smith Yes Food safety Guests Students All catering to be provided by the RVC Nothing John Smith yes
Hazard Who might be harmed, how might they be harmed and how serious could it be? What control measures are already in place? What else needs to be done? Who will be for this? Is the level of risk now to RVC and brand RVC staff, RVC students, RVC hospitals and clinical services may be harmed if people no longer aspire to study or use the hospital services at the RVC. Events must pass thought the event booking process to highlight any areas of potential conflict. All staff are responsible for managing the reputation of RVC. If there are any queries the events and marketing team need to be consulted prior to the event. Please now email this form to . Please do not sign at this stage, but make sure the below is signed before your event starts and you keep it on file. Event and Risk Assessment Sign-off Your signature Date