C. Preparation of Bids ITB 11.1 The language of the Bid is: English ITB 12.1 (k) The Bidder shall submit with its Bid the following additional documents: -Valide Trade License -Valide Tax Clearance Certificate ITB 12.1 (j) The bidders shall submit a signed Integrity Pact:Yes ITB 15.1 Alternative Bids shall be permitted. A bidders may submit an alternative Bid only with a Bid for the Goods as specified in Section V, Schedule of Supply, 3, Techincal Specifications (the “base case”). The Purchaser shall only consider the alternative Bid(s) offered by the bidder whose Bid for the base case was determined to be the lowest-evaluated Bid. ITB 16.5 The Incoterms edition is: 2010 ITB 16.6 (a) (iii), (b) (ii) and (c) (v) The final destination (Project Site) is: Store, MoWHS, Thimphu : Bhutan ITB 17.1 The prices quoted by the Bidder “shall not” be adjustable. ITB 18.1 The Bidder“is”required to quote in Ngultrum () the portion of the Bid Price that corresponds to expenditures incurred in Ngultrum () in Bhutan. ITB 21.3 The period of time for which the Goods are expected to be functioning (for the purpose of spare parts, special tools, etc) is Not Applicable ITB 22.1 (a) Manufacturer’s authorization “is not”required. ITB 22.1 (b) After sales maintenance, repair, spare parts stocking and related services “are not” required, and the Bidder therefore “is not” required to be represented by a suitably equipped and able agent in Bhutan. ITB 23.1 The Bid validity period shall be 60 (Sixty)days. ITB 24.1 The amount and currency of the Bid Security is Nu. 9,000.00 (Ngultrum Nine Thousand only). D. Submission and Opening of Bids ITB 25.1 and In addition to the original of the Bid, the number of copies is: 1(one), (One Orginal and One Copy)
4 Sleeping bag with mat: Sleeping bag : Light weight down Mat: Air mat – 65 cm width 33 Nos. 5 Chest Waders-Pro line marsh creek neoprene cleated chest warders 2 (1 medium and 1 large) Nos. 6 Hip Warders- Proline PVC Hip warders 4 (2 medium and 2 large) Nos. 7 Life Jackets- Hardcore adult life jackets HC105 4 (2 medium and 2 large) Nos. Name of Bidder ……………………………………………Signature of Bidder …………..………………… Date ……/……./………… Bid Security (Bank Guarantee) [The Bank shall fill in this Bank Guarantee Form in accordance with the instructions indicated.] ________________________________ [insert Bank’s Name, and Address of Issuing Branch or Office] Beneficiary: ___________________ [Name and Address of Purchaser] Date: ________________ GUARANTEE No.: _________________ We have been informed that [insert name of the Bidder] (hereinafter called "the Bidder") has submitted to you its Bid dated (hereinafter called "the Bid") for the execution of [insert name of Contract] under Invitation for Bids No. [insert IFB number] (“the IFB”). Furthermore, we understand that, according to your conditions, Bids must be supported by a Bid Guarantee. At the request of the Bidder, we [insert name of Bank] hereby irrevocably undertake to pay you any sum or sums not exceeding in total an amount of [insert amount in figures] ([insert amount in words]) upon receipt by us of your first demand in writing accompanied by a
List of Goods and Delivery Schedule Line Item No Description of Goods / Specification Quantity Physical unit Final (Project Site) Destination as specified in Delivery Time 1 Reflective Vest: 13 Nos. Store, Ministry of Works and Human Settlement 21 Days from the issue of supply order 2 Helmet: 13 Nos. 3 Shoe; 33 Nos. 4 Sleeping bag with mat 33 Nos. 5 Chest Waders-Pro line marsh creek neoprene cleated chest warders 2 (1 medium and 1 large) Nos. 6 Hip Warders- Proline PVC Hip warders 4 (2 medium and 2 large) Nos. 7 Life Jackets- Hardcore adult life jackets HC105 4 (2 medium and 2 large) Nos.
Contract Agreement [The successful Bidder shall fill in this form in accordance with the instructions indicated] THIS CONTRACT AGREEMENT made the [insert number] day of [insert month], [insert year], BETWEEN (1) [insert complete name of Purchaser], a [insert description of type of legal entity, for example, an agency of the Ministry of .... of the Government of Bhutan, or corporation incorporated under the laws of Bhutan] and having its principal place of business at [insert address of Purchaser] (hereinafter called “the Purchaser”), and (2) [insert name of Supplier], a corporation incorporated under the laws of [insert: country of Supplier] and having its principal place of business at [insert: address of Supplier] (hereinafter called “the Supplier”). WHEREAS the Purchaser invited Bids for certain Goods and ancillary services, viz., [insert brief description of Goods and Services] and has accepted a Bid by the Supplier for the supply of those Goods and Services in the sum of [insert Contract Price in words and figures, expressed in the Contract currency/ies] (hereinafter called “the Contract Price”).