2.3 Allocate appropriate office space and equipment for IG office and WIT members WIT and Wing Staff Determine the number of workstations, comm support, administrative supplies, and furniture needed to establish or expand IG office with additional space for part-time WIT personnel Appropriate work space and network capability to run a "white cell" is necessary. Additional terminals for WIT members to write up findings immediately after an exercise/inspection. Large conference room to host WIT meetings 1 month 2.4 Formal IG training for IG staff (Basic Inspector Course - CCIP) Newly-developed CCIP course is available as an interactive, distance-learning 3 day course from AFIA. Due to class volume constraints, all members might not be trained in 90 days. Mandatory per AFI 90-201 within 90 days of assigning IG staff. 75% of assigned IG members must have training complete by 1 Oct 2014. 3 days 2.5 Certify and swear-in IG members Wing IG or Wing CC Complete IAW AFI 90-201 The swearing-in step is not trivial. If the Wing CC takes it seriously, so will the IG staff. 2 hours 2.6 IG staff complete IGEMS training Wing IG Request accounts, complete online IGEMS training through IGEMS "help" link. Use "IGEMS Training site" to practice all necessary steps to create inspections, enter deficiencies, and close out corrective action plans Fill out a DD Fm 2875 Special Authorization Access Request (SAAR) and send to MAJCOM IGEMS administrator using link in IGEMS. Wing IGs will now start using functions of IGEMS that were previously only available to MAJCOM IGs. 3 days 3.1 Transfer Program management duties to IG Wing IG Manage MICT permissions in Wing, develop "MICT business rules" for subordinate organizations, ensure all applicable HAF/MAJCOM SACs are assigned to appropriate Wing units AFI 90-201 requires MICT to be managed from the IG office. Provide feedback to MAJCOM/HAF FAMs on missing or poor-quality SACs 1 Week
3.2 Train MICT Administrator MAJCOM IG Complete virtual training with MAJCOM. Review MAJCOM "business rules" for MICT Users must interface with the system for 1-2 weeks in order to become proficient. 8-hours for virtual training 3.3 Train all CCs, Gp/Sq MICT managers, assessors, WIT members, etc. on use of MICT Wing IG Establish permissions at all appropriate levels. Complete online training and amplified unit-developed training Users must interface with the system for 1-2 weeks in order to become proficient. 4 hours for user (virtual classes) 3.4 Transfer wing exercise planning & execution responsibilities Wing CC Reassign exercise planning responsibilities from their current POC to the IG The Wing Plans office should create plans, while the Wing IG office develops scenarios, exercises, and inspections to test the plans. 1 month 3.5 Assign IG staff member to track progress of CCIP (Director of Inspections) Wing IG Oversee CCIP activities and record performance for future CIMB Ensure the actual execution of CCIP is meeting the intended plan. 1 week 4.1 Determine WIT requirements, identify and assign personnel for WIT Wing CC, Group CCs, and Wing IG Determined what skill sets were needed to effectively evaluate the wing for real world and exercise operations The scope/skill of the WIT depends on how much you value excellence. Some wings took their EETs and retrained them, others critically analyzed the needed skill sets and picked new personnel. Subject matter experts who are able to maintain their objectivity during inspections are ideal. 1 Week 4.2 Provide WIT members formal IG training Wing IG Wing IG staff members who have attended the CCIP course should teach the same information to WIT members along with any expanded MAJCOM or Wing-specific modules. Tailor BIC-CCIP courseware to meet the needs of WIT members. 2 Days
4.3 Train WIT on planning, execution and control of exercises Wing IG Provide Exercise Planning and Control training. Teach and practice scenario development, controller responsibilities, SIMS/DEVS, spins, local guides and policy Build off BIC-CCIP courseware. Typically, after three exercises the inspector becomes proficient. Any event planned by the IG office should be evaluated and findings and deficiencies should be written up in a formal report and used as critical feedback. 4 hour classroom and 3 Weeks to conduct practical applications 4.4 Train WIT on findings Wing IG Teach and practice: documenting deficiencies and findings, hot wash methods, validation methods, etc. Build off BIC-CCIP courseware. Typically after three exercises the inspector becomes proficient. Particular attention should be given to the new 5-tier grading criteria based on "effectiveness" 4 hour classroom and 3 Weeks to conduct practical applications 4.5 Certify and track WIT members Wing IG Positively track and account for WIT members' training, certification, oath, etc. Ongoing 5.1 Provide CC intent for exercises, inspections Wing CC Decide size, scope, timing of all inspections Consider the type and frequency of performance data needed by Wg CC. 3 months 5.2 Develop list of inspection requirements Wing IG Review wing plans, programs, missions, and outputs that require inspection. AFI 90-201 Attachment 3 is a good reference. HAF FAMs have listed "areas of greatest risk from IGs may also use the pool of MICT SACs as one source of sample items. 1-3 wks like
5.3 Develop and publish schedule for inspecting wing programs Wing IG Develop a supportable exercise schedule that meet the wing commander's expectations. Some inspections (min-notice, will not be on published calendar. Utilize scheduled, minimum notice, and inspections. Incorporate "real-world" events AEF rotations, scheduled missions, etc. Several Weeks 5.4 Incorporate events into inspection schedule Wing IG Identify opportunities to evaluate the real-world output of the Wing (scheduled AEF rotations, mission surges, etc.) Coordinate any inspection of AEF activities with appropriate agencies or trusted agents (XP and Installation Deployment Officer) 3-4 Weeks Plan, 1-5 days to execute, 5 days to report 6.1 Validate and verify a squadron-size Self-Assessment Program Wing IG with support of WIT Print some SACs, go to the unit, ask the assessor of that checklist to "prove it". Emphasize accurate reporting! If a program has a documented deficiency, that's ok. If a unit is reporting a program as "compliant" when it is not, there is a problem. 1-2 days 6.2 Independently assess a Squadron or Group using all 4 MGAs (vertical inspection) Wing IG with support of WIT Plan, inspect, and report on a small scale (Squadron or Group) using all 4 MGAs. Provide feedback to commanders. Similar to a "mini-UEI". Ask questions of Airmen of all ranks. Report on all 4 MGAs. Do not reward inspection prep. Plan: 2 wks Execute: 1-5 days, Report: 5 days 6.3 Evaluate a program (horizontal inspection) (e.g. fitness program, records management, unit training manager) Wing IG with support of WIT Val/ver or independently assess a program that cuts across many units. Similar to a "functional inspection", sample enough units to establish a reasonable confidence rate in findings Plan: 2 days Execute: 1-5 days, Report: 5 days 6.4 Observe a mission activity (AEF rotation, etc.) Wing IG with support of WIT Observe the actual mission output of the Wing (training students, generating sorties, controlling space assets, conducting network warfare, etc.) Focus on process operations and the measures of MGA4. This also reinforces the idea that mission readiness = inspection readiness. Plan: 2 days Execute: 1-5 days, Report: 5 days
6.5 Integrate the previous 4 "inspection steps" Wing IG with support of WIT Combine aspects of steps: 23-26. The previous 4 steps were listed independently for clarity. In practice, as CCIP matures, some of these steps may be blended/combined. ongoing 7.1 Produce an inspection report Wing IG and WIT Review discrepancies from all IG staff and WIT members. Adjudicate different viewpoints, assign OPRs. Draft Report. Publish report. The command chain is responsible for fixing deficiencies. IG staff should not be tasked to conduct root cause analysis. The IG report should be treated as if it were a MAJCOM-level report. 1-2 days 7.2 Enter IG deficiencies into IGEMS Wing IG Using the data collected during inspections, load report and significant/critical deficiencies into IGEMS It will take several iterations before Wing IG members become proficient in IGEMS. Use the help option to gain better user knowledge. Use IGEMS to track and close deficiencies. Approx. 3 inspections 7.3 Develop and manage a CCIP dashboard for the Wing CC Wing IG Incorporate key Wing performance matrix and MICT data, providing real data to the Commander in the format of his/her choosing. Make information on the CCIP dashboard useful to Wing CC. Consider classification and Wing Commander's preferences. 2 weeks 8.1 Form the CIMB (Commander's Inspection Management Board) Wing IG Create wing-level briefing to inform wing leadership on the status of the Wing Inspection Program, (i.e.. pull applicable reports from MICT, sort open deficiencies to identify trends and deficiencies requiring external coordination support, functional coordination, FAM, etc.). Also, a thorough review of internal and external inspections will provide background for discussion. Potential topics include: Overview of open deficiencies, top concerns of each Group/CC, trends in MICT, trends seen during unit inspections, Gatekeeper calendar, and upcoming Wing inspections. 2 Weeks to prepare, 2 hour brief