for a year or more prior to being included in Consultant’s Proposal.; and (iii) their hiring would not create a conflict of interest. B. Preparation of Proposals General Considerations In preparing the Proposal, the Consultant is expected to examine the RFP in detail. Material deficiencies in providing the information requested in the RFP may result in rejection of the Proposal. Cost of Preparation of Proposal The Consultant shall bear all costs associated with the preparation and submission of its Proposal, and the Client shall not be responsible or liable for those costs, regardless of the conduct or outcome of the selection process. The Client is not bound to accept any proposal, and reserves the right to annul the selection process at any time prior to Contract award, without thereby incurring any liability to the Consultant. Language The Proposal, as well as all correspondence and documents relating to the Proposal exchanged between the Consultant and the Client, be written in the language(s) specified in the Data Sheet. Documents Comprising the Proposal The Proposal comprise the documents and forms listed in the Data Sheet. If specified in the Data the Consultant shall include a statement of an undertaking of the Consultant to observe, in competing for and executing a contract, the Client country’s laws against fraud and corruption (including bribery). The Consultant shall furnish information on commissions, gratuities, and fees, if any, paid or to be paid to agents or any other party relating to this Proposal and, if awarded, Contract execution, as requested in the Financial Proposal submission form (Section 4). Only One Proposal The Consultant (including the individual members of any Joint Venture) shall submit only one Proposal, either in its own name or as part of a Joint Venture in another Proposal. If a Consultant, including any Joint Venture member, submits or participates in more than one proposal, all such proposals shall be disqualified and rejected. This does not, however, preclude a or the Consultant’s staff from participating as Key
In addition, the RFP is translated into the_____________________ [insert national or nation-wide used] language [if there are more than one national language, add “and in the ____________” [insert the second national language]. Consultant has a choice of submitting the Proposal in any of the languages stated above. In case of winning, the Contract will be signed in the language of the Proposal which shall be the governing language of the Contract.] [If the Client’s country requires that contracts with local firms are signed in the national language only, add the following text: National Consultants should submit Proposal in _________[national] language in to have the Contract signed (if awarded) in accordance with the requirements of [include reference to the national legislation/ regulation/law] [If RFP is issued in one language only use the following text: Proposals be submitted in __________ [choice of the language as per Applicable Guidelines] language.] All correspondence exchange shall be in ____________ language. 10.1 The Proposal comprise the following: For FULL TECHNICAL PROPOSAL (FTP): 1st Inner Envelope with the Technical Proposal: Power of Attorney to sign the Proposal TECH-1 TECH-2 TECH-3 TECH-4 TECH-5 TECH-6 OR For SIMPLIFIED TECHNICAL PROPOSAL (STP): 1st Inner Envelope with the Technical Proposal: Power of Attorney to sign the Proposal TECH-1 TECH-4 TECH-5
Form TECH-6 (for FTP and STP) Team Composition, Assignment, and Key Experts’ inputs N° Name Expert’s input (in person/month) per each Deliverable (listed in TECH-5) Total time-input (in Months) Position D-1 D-2 D-3 ........ D-... Home Field Total KEY EXPERTS K-1 {e.g., Mr. Abbbb} [Team Leader] [Home] [2 month] [1.0] [1.0] [Field] [0.5 m] [2.5] [0] K-2 K-3 n Subtotal NON-KEY EXPERTS N-1 [Home] [Field] N-2 n Subtotal Total 1 For Key Experts, the input should be indicated individually for the same positions as required under the Data Sheet ITC21.1.
Appendix A. Financial Negotiations - Breakdown of Remuneration Rates Review of Remuneration The remuneration rates are made up of salary or a base fee, social costs, overheads, profit, and any premium or allowance that may be paid for assignments away from headquarters or a home office. An attached Sample Form can be used to provide a breakdown of rates. If the RFP requests submission of a technical proposal only, the Sample Form is used by the selected Consultant to prepare for the negotiations of the Contract. If the RFP requests submission of the financial proposal, the Sample Form be completed and attached to the Financial Form-3. Agreed (at the negotiations) breakdown sheets shall form part of the negotiated Contract and included in its Appendix D or C. At the negotiations the firm shall be prepared to disclose its audited financial statements for the last three years, to substantiate its rates, and accept that its proposed rates and other financial matters are subject to scrutiny. The Client is charged with the custody of government funds and is expected to exercise prudence in the expenditure of these funds. Rate details are discussed Salary is the gross regular cash salary or fee paid to the individual in the firm’s home office. It shall not contain any premium for work away from headquarters or bonus (except where these are included by law or government regulations). Bonuses are normally paid out of profits. To avoid double counting, any bonuses shall not normally be included in the “Salary” and should be shown separately. Where the Consultant’s accounting system is such that the percentages of social costs and overheads are based on total revenue, including bonuses, those percentages shall be adjusted downward accordingly. Where national policy requires that 13 months’ pay be given for 12 months’ work, the profit element need not be adjusted downward. Any discussions on bonuses shall be supported by audited documentation, which shall be treated as confidential. Social Charges are the costs of non-monetary benefits and may include, inter alia, social security (including pension, medical, and life insurance costs) and the cost of a paid sick and/or annual leave. In this regard, a paid leave during public holidays or an annual leave taken during an assignment if no Expert’s replacement has been provided is not considered social charges. Cost of The principles of calculating the cost of total days leave per annum as a percentage of basic salary is normally calculated as follows: cost as percentage of salary =
Preface The standard Contract form consists of four parts: the Form of Contract to be signed by the Client and the Consultant, the General Conditions of Contract (GCC), including Attachment 1 (Bank’s Policy – Corrupt and Fraudulent Practices); the Special Conditions of Contract (SCC); and the Appendices. The General Conditions of Contract, including not be modified. The Special Conditions of Contract that contain clauses specific to each Contract intend to supplement, but not over-write or otherwise contradict, the General Conditions. Contract for Consultant’s Services Project Name ___________________________ [Loan/Credit/Grant] No.____________________ Contract No. ____________________________ between [Name of the Client] and