{Last day to submit questions for clarification of solicitation for Bidder’s Conference1} {Insert date} [This is an optional step in the solicitation process. If a Bidder’s Conference is held, add 10 working days from “release of solicitation” (item 1).] {Bidder’s Conference1 [Identify the location/address of the conference here] {Insert date and time} [This is an optional step in the solicitation process. If a Bidder’s Conference is held, add 5 – 15 working days from “last day to submit questions for clarification…” (item 2)] Last day to submit Exhibit 2: Intent to Bid and Exhibit 3: Confidentiality Statement (signed) {Insert date} [10 working days from “Release of Solicitation” (item #1) OR 5 working days from Bidder’s Conference (item 3)] {Submission of Conceptual Proposal1} {Insert date} [This is an optional step in the solicitation process. If requesting conceptual proposals, add 5-25 working days from “Last day to submit Exhibit 2: Intent to Bid and Exhibit 3: Confidentiality Statement (signed)” (Item 4)] {Confidential discussion with individual bidder regarding Conceptual Proposal1} [If requesting conceptual proposals, this action will apply] {Insert date and time} [This is an optional step in the solicitation process. If requesting conceptual proposals, add 10 – 60 working days from last day from “Submission of Conceptual Proposal” (Item 5)] {Submission of Detailed Technical Proposal1 } {Insert date and time} [This is an optional step in the solicitation process. If requesting technical proposals, add 5 – 25 working days from “Last day to submit Exhibit 2: Intent to Bid and Exhibit 3: Confidentiality Statement (signed)” (item 4) or “Confidential discussions…regarding Conceptual Proposal” (item 6)]
{Confidential discussion with individual bidders regarding Technical Proposal1} [If requesting technical proposals, this action will apply] {Insert date and time} [This is an optional step in the solicitation process. If requesting technical proposals, add 10 – 60 working days from “Submission of Detailed Technical Proposal” (item 7)] {Last day to submit written questions and request a meeting with OTech1 } {Insert date and time} [This is an optional step in the solicitation process. Add 10 – 15 working days from “Release of Solicitation” (item 1) OR “ Confidential Conceptual and/or Technical discussions” (item #6 and/or #8)] {OTech meetings with bidders1,3} {Insert date and time} [This is an optional step in the solicitation process. If having meetings with OTech, add 10 working days from “Last day to submit written questions to…OTech” (item 9] Last day to submit written questions using Attachment 1 and request changes to requirements using Attachment 22 {Insert date and time} [Add 10 – 20 working days from “Last day to submit Exhibit 2: Intent to Bid and Exhibit 3: Confidentiality Statement (signed)” (item 4), AND/OR “Confidential discussions…regarding Conceptual Proposal” (item 6), AND/OR “Confidential discussion…regarding Technical Proposal” (item 8)] OR “OTech meetings with bidders” (Item 10) State’s response to bidder’s questions, bidder’s request for changes to the requirements and release of potential addendum [This is action is not an official Key Action Date; however, it is helpful to alleviate questions from bidders inquiring when an addendum will be released.] {Insert date and time} [Add 15-20 working days from “Last day to submit written questions…and request changes…” (item 11) Note: Agency/State entity should add in time or KAD for an Addendum.]
limits of $1,000,000 shall be required. The bidder is required to sign Exhibit 7: Workers’ Compensation Certification and submit it with its Final Proposal. ADMINISTRATIVE REQUIREMENTS (M) The bidder must indicate its willingness and ability to satisfy these requirements by marking “Yes” on the “Bidder Agrees Yes/No” column on Exhibit 4: Response to Administrative Requirements. Answering “No” to any of the mandatory administrative requirements or not submitting the required documents with its Final Proposal will result in the proposal being deemed non-responsive. COVER LETTER (M) The bidder must submit a cover letter containing the following: On company letterhead. Include the legal name of the bidder’s company. Include the address of the bidder’s company. The body of the cover letter must include the following: A statement the proposal response is the bidder’s binding offer, good for {120 – 180} calendar days from scheduled Contract award date, as noted in Section 2.3, Key Action Dates. A statement indicating the bidder agrees to the terms and conditions of this solicitation and accepts responsibility as the prime Contractor if awarded the Contract resulting from this solicitation. A statement indicating the bidder has available staff with the appropriate skills to complete the Contract for all services and provide all deliverables as described in this solicitation and SOW. Be signed by an individual who is authorized to bind the bidding firm contractually. The individual’s name must also be typed, and include the title or position that the individual holds in the firm. An unsigned cover letter in the bidder’s Final Proposal may deem a bidder non-responsive and may be the basis for rejection of the bidder’s Final Proposal. The email and phone number of the person signing the letter. The date signed. STD 213, STANDARD AGREEMENT SAMPLE The STD 213, Standard Agreement form, Exhibit 1. Once contract award is complete, the State will enter all required information prior to moving forward to the signature