Branding of College Farm produce Number of promotional activities designed to implement the 360 Corporate brand at the College Hotel School Branded: Water bottles Coasters Notepads Pens Branded: Water bottles Coasters Notepads Pens Branded: Water bottles Coasters Notepads Pens Number of press release issued( media, website) to build College reputation 12 press release issued to Media 12 press release issued to Media 12 press release issued to Media To enhance the competitiveness and positive reputation of our College Number of events planned and organised and linkages established as a result of this 3 Events planned: Graduation Function Open Day Chamber of Business Dinner 5 Events planned 5 Events planned Purchase of Equipment to support the FARM become a Centre of Excellence To establish the Farm as a leverage centre of excellence the following strategic objectives must be met to ensure accreditation: Develop of College Farm Building of a Central Office Complex To enhance the administrative excellence at the College through building a Central Office Complex Number of building projects completed 1 Central Office complex constructed ONE YEAR OPERATIONAL PLAN 2012 2012 STRATEGIC FOCUS AREAS EXTRACT FROM 2012 STRATEGIC PLAN FOCUSSING ON PRIORITISED AREAS KEY AREA STRATEGIC OBJECTIVE PERFORMANCE INDICATOR ACTIVITIES BASELINE 2011 COLLEGE TARGET 2012 2012 QUARTER 1 2012 QUARTER 2 2012 QUARTER 3 2012 QUARTER 4 MEANS OF VERIFICATION Human Resource Development To provide development and training opportunities for college staff to improve the Improved Subject Knowledge Numbers trained towards improved subject knowledge for Submit Training request for: 3 x Mathematic Level 3 2 x Corel Draw 2 5 3 x Mathematic Level 3 2 x Corel Draw Training request form Achievements certificates
To deliver Administrative and Governance Excellence Aligned current workforce with College organogram Survey completed by all Employees of the Waterberg FET College Consolidate results with and discuss results with line managers Questionnaire on Job related issues Consolidate results of the Questionnaire Development of an effective student support system To be the institution of First Choice for quality students Enhance the quality of student campus life Conduct Research on what students like/needs and plan for implementation Perform preliminary Diagnosis Collect data and analyse Feedback results and draw action plan Finalise the action plan and submit for implementation Research tools Action plan for implementation Programme / Qualification Mix To expand /improve the range of programmes and qualifications available to meet local skills demand Number of and Number of NC(V) programmes Offer the following NCV Programmes: Office Administration Finance economics and Accounting Marketing Engineering and Related Design Civil Engineering and Building Construction Electrical Infrastructure Construction Hospitality Tourism Primary Agriculture Information technology 10 10 NCV Programmes offered 10 NCV Programmes offered 10 NCV Programmes offered 10 NCV Programmes offered 10 NCV Programmes offered Number of Occupational Programmes and Skills : L2-L4 Offer the following Occupational Programme: W&R SETA Leanership (Level 2) AAT(SA) Basic Hands on Skills and Fundamental Course Mixed Farming Learnership 1 SAACA Project – National Youth Chefs Training Programme 7 Occupational programmes offered to expand the range of programmes and qualifications 1) Implement Certificate in Food Preparation and Cooking 2) Implement Basic Hands on Skills and Fundamental Course 3) Implement AAT(SA) 4)Implementation of W&R SETA Learnership 5) Implement Diploma in Food Preparation and Culinary Arts 6)Implement Mixed Farming Learnership 7) Implement Advanced Diploma in Food Preparation
(Level 2) Diploma in Food Preparation and Culinary Arts (Level 2) Advanced Diploma in Food Preparation (Level 3) Certificate in Food Preparation and Cooking (Level 1) Number of Post-Matric Occupational Programmes L5-L6 Offer the following Post-Matric Occupational Programme: Early Childhood Development Diploma (Level 5) Agriculture (University of Limpopo) (Level 5) 0 2 Occupational programmes offered to expand the range of programmes and qualifications 1) Implement ECD Diploma 2) Implement Agriculture Programme with University of Limpopo Number of Other Programmes Offer the following Other Funded Programmes: Offer the following Other Programmes: ICDL Pastel Accounting Computer Literacy To offer the following Other Programmes ONLY AFTER ACCREDITATION is obtained: Mechanical Skills Electrical Skills 4 Other programmes offered: ICDL Mechanical Skills Electrical Skills Clothing Production 6 Occupational programmes offered to expand the range of programmes and qualifications 1) Implement ICDL 2) Implement Computer Literacy 3)Implement Pastel Accounting 4) Implement EPWP Agriculture Programme 5) Implement Electrical Skills (IF ACCREDITATION IS RECEIVED) 6) Implement Mechanical Skills (IF ACCREDITATION IS RECEIVED) Number of Report 191 (N1-N3) Offer the following Report 191 Programmes: 1 N1 offered from 3rd Trimester 1 Occupational programmes offered to expand the range 1st Trimester intake 2nd Trimester intake 3 Trimester intake
programmes in support of artisan development N1/N2/N3 Engineering of programmes and qualifications Number of Occupational Programmes linked to specific artisan trades (knowledge component other than N1-N3) Occupational Programmes to implement: Diesel Trade (Level 2) Electrical Trade (Level 2) 0 2 Occupational programmes offered to expand the range of programmes and qualifications 1) Implement Diesel Trade 2) Implement Electrical Trade Number of Other Programmes Other Funded Programmes to implement: EPWP - Agriculture Programme 1 EPWP Learnership 1 Occupational programmes offered to expand the range of programmes and qualifications 1) Implement EPWP Agriculture Programme Purchase of Equipment to support teaching and learning To install modern equipment in college workshops, classrooms and offices Number of structures installed with modern equipment (fit for purpose) of workshops to offer industry related 0 Accredited MERSETA workshops, Automotive, Welding, Electrical Accreditation Mixed Farming AgriSETA Farm Business Unit Appointed Audit of farm Address Gap analysis by sourcing quotations for buying equipment farm and workshops Application forms completed and submitted Programme / Qualification Mix To expand /improve the range of programmes and qualifications available to meet local skills demand Number of and Number of Occupational Programmes and Skills L2-L4 Apply for accreditation from AgriSETA and submission of proposal. Implement the accredited Monitor and management of 0 Mixed Farming Learnership L2 15 students Apply for accreditation from AgriSETA and submission of proposal. Implement the accredited Monitor and management of Registration forms Data base Enrol students in 3 City & Guilds programmes. Interview students 2(EPWP and SACA) 90 students Interview students. Induction of students. Placement of students. Enrol students. Monitor the programme. Monitor the programme. Monitor the programme. Registration forms Number of Post-Matric 57 students Apply for ECD learnershipL4 or L5, . Implement learnership Monitor and manages the
Occupational Programmes L5-L6 and submit proposal programme. Number of Occupational Programmes linked to specific artisan trades (knowledge component other than N1-N3) 0 15 NCV students Enrol students. Tracking of students’ progress Tracking of students’ progress Tracking of students’ progress Placement of students in industry to complete apprenticeship Number of Other Programmes Accreditation for Electrical Skills Mechanical Skills Clothing Manufacturing 0 Accreditation from SETA’s Mechanical Skills Electrical Skills Clothing Manufacturing 0 Registration forms Data base Enhancement of NCV programmes 3 PROGRAMMES IN 2012 3 PROGRAMMES IN 2013 4 PROGRAMMES IN 2014 Research which NCV programmes to enhance and what enhancement to offer. Submission of New to offer (Office administration, Marketing and IT.) Submission of proposal of which NCV programmes will be enhanced as well as the budget implications : Marketing (Coral Draw) IT (Java,” Red Hat”) FEA (Pastel) Office Administration (ICDL) Hospitality (Knife skills - set of knifes and First Aid) Engineering (OHS Opera and Micro’s training Hospitality and Tourism. Research and development of an implementation plan for 2013 Research which NCV programmes to enhance and what enhancement to offer. Submission of New to offer: Office administration, Marketing IT 30 June 2012 All programmes all L 4 students Job Preparedness Submission of proposal of which NCV programmes will be enhanced as well as the budget implications: Marketing (Coral Draw) IT (Java,” Red Hat”) FEA (Pastel) Office Administration (ICDL) Hospitality (Knife skills - set of knifes and First Aid) Engineering (OHS and, First Aid) Primary agriculture (OHS and First Aid) Develop a plan for the implementation of enhancement 2013. Submissions of research report first Council meeting third management meeting. Submission of application form to DHET 30 June 2012. Submission of proposal on enhancement of NCV programmes September 2012. Developed plan for implementation 2013. Attendance register for Job Preparedness workshops held. .
and, First Aid) Primary agriculture (OHS and First Aid) All programmes all L 4 students - Job Preparedness Develop a plan for the implementation of enhancement. To expand /improve the range of programmes and qualifications available to meet local skills demand Number of programmes enhanced and learning material developed Program analysis and High-level economic impact by CorpVest Program Mix - Development of Programme material to enhance programmes offered Forming of Academic partnerships 0 1 Programme enhanced and learning material developed Program analysis and High-level economic impact by CorpVest Program analysis and High-level economic impact Forming of Academic partnerships Forming of Academic partnerships Implementation of enhanced programme from 2013 Program analysis and High-level economic impact 70,000; Program Mix - Development of Programme material to enhance programmes offered (300,000); Forming of Academic partnerships (130,000) Monitor Institutional Performance and To achieve the targets for success rates for quality teaching and learning as set out in the college operational plans and Delivery Agreement II Monitoring of assessment Rate of for all subjects conducted to date for NCV ICASS Level 2 (As per DHET Guidelines) Fundamentals: 8 assessments Test 2 Oral/ Presentation/ Assignments 2 Practical 2 Internal Exam 2 papers Vocational: 5 assessments Test 2 2 ISAT Fundamentals 8 assessments Level 2 2012 Vocational 5 assessments Level 2 2012 Level 2 English Test1 Oral1 Written assignment1 Life Orientation Test Life Skills Test Computer Skills Assignment Maths/Maths Literacy Test Paper 1 Test Paper 2 Assignment Test Assignment Level 2 English Test1 Oral1 Written assignment1 Life Orientation Test Life Skills Test Computer Skills Assignment Maths/Maths Literacy Test Paper 1 Test Paper 2 Assignment Test Assignment Level 2 English Test1 Oral1 Written assignment1 Life Orientation Test Life Skills Test Computer Skills Assignment Maths/Maths Literacy Test Practical Assessment Internal Exam ISAT Internal Exam External exam
Internal Exam ICASS LEVEL 3-4 Fundamental and Vocational 3 Tests 3 Assignments/ Practical’s ISAT Vocational Internal Exam External Exam 92.00% 3 Tests 3 ISAT Vocational Internal Exam External Exam Test 1 Assignment 1 Test 2 Assignment 2 Test 3 Assignment 3 ISAT Internal Exam External exam of partnerships and placement of learners To achieve the targets as set out in the college operational plans (62% of final year students placed) Number of learners placed in workplaces for experiential training (as part of a qualification, for example: internships, Learnerships Number of N2 or N2+higher (Artisan learners placed in workplaces for experiential training Finding partners. Signing of MoU’s with partners on placement. Keeping a logbook. Monitor the benefit to students 0 15 Finding partners. Signing of MoU’s with partners on placement. Placement of15 students Keeping a logbook. Monitor the benefit to students Number of learners placed in workplaces for workplace exposure (during qualification) Number of NC(V) learners placed for workplace exposure Finding partners. Signing of MoU’s with partners on placement. Keeping a logbook. Monitor the benefit to students 142 346 (41% increase from 2011 – National Target is 70%) Finding partners. 270 76 Monitor the benefit to students Number of L2-L4 learnership learners placed in workplaces for experiential training Finding partners. Signing of MoU’s with partners on placement. Keeping a logbook. Monitor the benefit to 0 85 Finding partners. Finding partners. Placement of students Finding partners. Placement of students Finding partners. Placement of students
students Expanding Access through Reputation Marketing To recruit quality students and place students in the market place Number of stakeholder linkages engaged for student placement Linkages with stakeholders Establish partnerships with industry 3 1 Stakeholder engagement 2 Stakeholder engagement 3 Mou’signed Number of Centres equipped with WiFi infrastructure 1 Centre per annum equipped with WiFi infrastructure 0 Research on WiFi infrastructure Implementation of WiFi infrastructure 1 Wifi infrastructure installed Number of recruitment client base identified Identify potential client for recruitment 0 Identify potential client for 2013 recruitment Identify potential client for 2013 recruitment Number of perception research conducted Conduct research on perceptions about FET college programmes: Conduct research to communities. 0 Conduct research to communities. Conduct research to communities Research Report submitted to academic board in the third quarter. To develop and implement a 360 degree Corporate Brand Number of corporate material placed at College Sites Design and distribution of: -Updated College Banners -Outdoor Banners 1) Set up name boards(in partnership with Industry 2) Road signs at FARM and HOTEL SCHOOL 0 Design and distribution of: 1)-Updated College Banners -Outdoor Banners 2) Set up name boards(in partnership with Industry 3) Road signs at FARM and HOTEL SCHOOL Design and distribution of: -Updated College Banners -Outdoor Banners Apply for placing road signs at the FARM and HOTEL SCHOOL Purchase and put up Name boards(in partnership with industry) and road signs College pull up Banners updated and set up at all five centres Hotel school name boards and road signs installed. Number of Branding signs put up through accredited programmes/accredited bodies Negotiate with companies to brand Hotel School and Farm e.g. City and Guilds 0 Branding of hotel and farm with accreditation logos installed Negotiate with companies to brand Hotel School and Farm Continue negotiations with companies to brand Hotel School and Farm Branding of hotel and farm with accreditation logos installed Number of Promotional Materials designed and distributed to implemented a 360 corporate brand - Branding of College Farm produce Packaging of farm Produce 0 All Farm Produce branded Farm Produce branded Farm Produce branded Promotional items distributed at the Hotel School Number of promotional activities designed to implement the 360 Branded: Water bottles Coasters 0 Branded: Water bottles Coasters
Corporate brand at the College Hotel School Notepads Pens Notepads Pens Number of press release issued( media, website) to build College reputation Develop publicity template for all College events and place monthly press releases/articles 2 12 press release issued to Media Develop Press release template and distribute to all centres 3 Press release issued 3 Press statements issued to media 3 press statements issued to media 3 press statements issued to media 12 Press statements posted on College Websites To enhance the and positive reputation of our College Number of events planned and organised and linkages established as a result of this Plan and manage: Graduation Ceremony Open Days Business Dinner (Chamber of business Graduation Ceremony Open Day Develop, Implement and monitor the action plans for all College events. Business Dinner (Chamber of Business) Open day Graduation Ceremony Purchase of Equipment to support the FARM become a Centre of Excellence To establish the Farm as a leverage centre of excellence the following strategic objectives must be met to ensure accreditation: Develop second portion of farm Purchase equipment as specified in the IT and Computer Science Centre Operational Plan: Life stock – Cattle Life stock – Goats Life stock – Sheep Broilers Egg Layers Piggery Crops Building of a Central Office Complex To enhance the administrative excellence at the College through building a Central Office Complex Number of building projects completed Advertising for Contractors Appointment of Contractors Construction of a Central Office Complex 0 1 Central Office complex constructed Advertising for contractors Appointment of contractors Construction of Central Office Complex Construction of Central Office Complex Appointment Letters Invoices Site visit minutes DETAILED OPERATIONAL PLAN FINANCE TOTAL BUDGET: R815,000.00
Compile Cash Flow Reports 12x Cash Flow Report 12x Cash Flow Report 3x Cash Flow Report 3x Cash Flow Report 3x Cash Flow Report 3x Cash Flow Report Cash Flow Report Number of times monitoring were conducted to verify income received (Student Fees and DHET Bursaries) Verify capturing of student income at centres Verify allocation of DHET bursaries from Central Office to centre accounts and from Centre accounts to student accounts 4x Monitoring Income Administration at Centres 4x Monitoring Income Administration at Centres 1x Monitoring report 1x Monitoring Report 1x Monitoring Report 1x Monitoring Report Student balances reports Monitoring Tool Procurement process Monitor expenditure against the PFMA: of Evaluation and Committee Members Appointed Evaluation and Adjudication Committee Members Appointment of Evaluation and Adjudication Committee 5 Evaluation and Adjudication Meetings conducted 5 Evaluation and Adjudication Meetings conducted 5 Evaluation and Adjudication Meetings conducted Appointment Letters Meeting Schedules Develop a Policy on areas of procurement that are emergencies Develop a Policy on specialisation Reviewed Procurement policy Reviewed Procurement policy Review procurement policy. Reviewed procurement policy. Meetings conducted by the Evaluation Committee Evaluation meetings conducted 20 Evaluation Meetings conducted 5 Evaluation Meetings conducted 5 Evaluation Meetings conducted 5 Evaluation Meetings conducted 5 Evaluation Meetings conducted Attendance Registers Minutes of Committee meetings Meetings conducted by the Adjudication Committee Adjudication Meeting conducted 20 Adjudication Meetings conducted 5 Adjudication Meetings conducted 5 Adjudication Meetings conducted 5 Adjudication Meetings conducted 5 Adjudication Meetings conducted Attendance Registers Minutes of Committee meetings Number of Requisitions processed Draw up Procurement Plan Sourcing and follow-up of quotations to be Procurement plan Investigate the sourcing and follow-up of quotations within the College 12 x report on Investigate the sourcing and follow-up of quotations within the College 1 Investigation 3 reports on requisitions received and processed 3 reports on requisitions received and processed 3 reports on requisitions received and processed Orders issued from DB2000
re-looked number of requisitions received and processed Report on the sourcing of quotations 3 reports on requisitions received and processed Level of student debt Change in % student debt against total income (Total Student Debt (including NSFAS bursaries allocated but not received) as a percentage of total income for the College financial year to date as of date of reporting % student debt against total income (Total Student Debt (including NSFAS bursaries allocated but not received) 11% 8% 25% 16% %12 %8 Current Student Payment Records Student Debt against total Income Student Debt against total Income Student Debt against total Income Student Debt against total Income Student Debt against total Income Student Debt against total Income Current Student Payment Records Monitor monthly Debtors Reports submitted by Centres 12x Consolidated Debtors Report 12x Consolidated Debtors Report 3x Consolidated Debtors Report 3x Consolidated Debtors Report 3x Consolidated Debtors Report 3x Consolidated Debtors Report Debtors Report Asset Management To manage the college assets appropriately to ensure sustainable operations Number of updated Asset Register available at the College Number of times assets were reconciled and report generated Number of assets replaced Number of assets disposed off Number of asset verification reports available Update the College Asset Registers (new assets purchased and added, replacement of assets and disposal of assets) Update Insurance to remove disposed assets and to add new assets 6 Asset Registers available and updated Disposal of Replaced assets Update Insurance to remove disposed assets and to add new assets Monthly Reports(If additional Asset purchased) Reconciliation of assets and asset verification report compiled Reconciliation of Asset Register against Inventory list, Ledger Accounts 4x Reconciliation of Asset Register against Inventory list, Ledger Accounts 1x Reconciliation of Asset Register against Inventory list, Ledger Accounts 1x Reconciliation of Asset Register against Inventory list, Ledger Accounts 1x Reconciliation of Asset Register against Inventory list, Ledger Accounts 1x Reconciliation of Asset Register against Inventory list, Ledger Accounts Asset Reconciliation Report
Number of assets replaced Student chairs replaced from Business Studies Centre Student chairs Replacement of 180 students chairs 70,000 Student chairs replaced from Engineering and Skills Training Centre 45,000 Computers replaced (31 per site and 10 data projectors) Replacement of 180 computers Replacement of 93 computers and 10 data projectors Replacement of 31 computers in Student Support Centre at Engineering and Skills Training Centre Replacement of 62 computers 700,000 Number of Stocktaking Reports compiled Counting and verification of stock against the captured stock on the DB2000 system Compile quarterly stock taking reports 4x Stocktaking Report 1x Stocktaking Report 1x Stocktaking Report 1x Stocktaking Report 1x Stocktaking Report Stock Taking report Transport Management To manage the college transport to ensure a effective transport system Number of Transport Management Report generated to ensure an Compile vehicle request reports to determine the usage and availability of College vehicles 12x Vehicle Request Report 12x Vehicle Request Report 3x Vehicle Request Report 3x Vehicle Request Report 3x Vehicle Request Report 3x Vehicle Request Report 3x Vehicle Request Report Maintenance for College Vehicles Maintenance Plan for College Vehicles Maintenance Plan Number of College Maintenance. Licence Discs of Renewable Plan, Monthly monitoring of Kilometres travelled Monitoring of Kilometres travelled Monitoring of Kilometres travelled Monitoring of Kilometres travelled Maintenance Plan, Monitoring Report HUMAN RESOURCE TOTAL BUDGET: R7,806,138.00 KEY AREA STRATEGIC OBJECTIVE PERFORMANCE INDICATOR ACTIVITIES BASELINE 2011 COLLEGE TARGET 2012 2012 QUARTER 1 2012 QUARTER 2 2012 QUARTER 3 2012 QUARTER 4 MEANS OF VERIFICATION BUDGET Human Resource Development To provide development and training opportunities for college staff to improve the quality of teaching and Improved Subject Knowledge Numbers trained towards improved subject knowledge for Submit Training request for: 3 x Mathematic Level 3 2 x Corel Draw 2 5 3 x Mathematic Level 3 2 x Corel Draw Training request form Achievements certificates 30,000
learning (English, and/or IT) Numbers trained towards improved subject knowledge for core NC(V) subjects Submit training request for: 1 x Electronics 1 x Physical Science 2 x Food Preparation 4 x Office 2 8 2 x Food Preparation 4 x Office Environment 1 x Physical Science 1 x Electronics Training request form Achievements certificates 65,000 Improved Classroom Practice Numbers trained towards improved classroom practice for (English, and/or IT) 11 6 Submit training request for: 6 x Multimedia Presentation Skills 6 x Multimedia Presentation Skills 24,000 Numbers trained towards improved classroom practice for core NC(V) subjects 30 x Multimedia Presentation Skills 14 45 Submit training request for: 45 x Multimedia Presentation Skills 45 x Multimedia Presentation Skills 240,000 Improved Lecturer Access to Workplace Exposure Numbers of NC(V) lecturers gaining access to workplace exposure 2 10 (10% of Total Lecturers to be placed) 5 2 3 Staff capacity building to enrich the NCV curricula To improved staff capacity in NCV Capacitate Lecturers in: Galileo (Tourism Lecturers) Opera (Hospitality Lecturers) 2 1 x Galileo (Tourism Lecturers) 1 x Opera (Hospitality Lecturers) 45,000 component component
Support staff capacity building Improved and student services 4 Policy Development 8 Report Writing 4 Records Management 2 Initiating and Chairing Hearings 3 Work Study 2 EAP 5 Project Management 4 Programme in HR 6 Finance for non Finance Managers 1 Design and Layout Best Practice for Marketing Partnerships and Linkages Research and Development Corporate Branding and Strategic Marketing CEIA Conference 2 IPM Conference 3 x Policy Development 3 x Records Management 2 Initiating and Chairing Hearings 2 x EAP 4 x Programme in HR 6 x Finance for Managers 4 x Programme in HR 6 x Finance for Managers 1 x Design and Layout 2 x Partnerships and Linkages 3 x Policy Development 1 x Corporate Branding and Strategic Marketing 3 x Records Management 2 x EAP 2 x IPM Conference 2 x Initiate and Chairing Hearings Training credits, certificate attendance register 150,000 Improve the capacity of General Workers HOTEL SCHOOL staff: Hygiene and Landscape, maintenance and using of pesticides. 0 2 x Hygiene and Housekeeping 2 x Landscaping 2 x Hygiene and Housekeeping 2 x Landscaping Training credits, certificate attendance register 18,000 cleaning Maintain garden 12,000 IT CENTRE: Expose Kitchen and general workers staff to work related fields 0 3 Kitchen staff exposed to work related field (cooking and housekeeping) 3 x Kitchen staff exposed to work related field (cooking and housekeeping) 14,500 Gardening 25,000 Hygiene, Housekeeping BUSINESS STUDIES 0 5 x Support staff in 5 x Hygiene and Housekeeping 2 x landscaping and garden
per ops plan Receptionist Marketing Officer Advertising 275,000 Ensure Effective Human Resource Administration Number of leave forms processed within 7 days of taking leave. Reports on staff movements, leave matters and staff retention and staff mortality. 11 Reports 3 reports Leave: Staff Retention: Staff Mortality: 3 reports Leave: Staff Retention: Staff Mortality: 3 reports Leave: Staff Retention: Staff Mortality: 2 reports Leave: Staff Retention: Staff Mortality: Signed reports Auditing of Leave files and updating of Personal Data Auditing of Leave files Updating of Personal Data Number of performance contracts signed Implement and monitor College Performance Management System Signing of Performance Contracts Compile and monitor term reviews Compile and monitor term reviews Compile and monitor term reviews To deliver Administrative and Governance Excellence Workable aligned organogram against current workforce Survey completed by all Employees of the Waterberg FET College Consolidate results with and discuss results with line managers Questionnaire on Job related issues Consolidate results of the Questionnaire Human Resource policies developed, reviewed and implemented Develop Uniform / Protective Policy Review Leave and Desertion Policy Develop Uniform Policy Review Leave and Desertion Policy Approval of developed and reviewed policies Implement and monitor Uniform policy Implement and monitor Uniform policy Institutional Transformation and Organisational Development Human Resource Support Services Wellness programmes implemented Cancer awareness HIV/AIDS Team Building 4 Wellness activities implemented 4 Wellness activities implemented 1 wellness activity 1 wellness activity 1 wellness activity 1 wellness activity 170,000 Improved working environment for the attainment of Organisational goals Hold Health and Safety meetings 4 Health and Safety meetings held 4 meeting on Health and Safety 1 Health and Safety meeting 1 Health and Safety meeting 1 Health and Safety meeting 1 Health and Safety meeting Minutes of Meetings Employment equity report submitted Compile employment equity report and submit to DoL 0 1 Equity report to DoL Submit equity report Submitted Equity Report WSP compiled and submitted Compile WSP Compile and submit WSP Compile and submit WSP Submitted WSP
Number of student who were assisted through Social, Emotional and Health support 150 300 Ensure the effective running of the RED CROSS/ Appoint peer educators 2 days External Training for 30 peer educators during the week. Engage a doctor on call at the students relationship with local Psychologist for referral purposes Procure /install support electronic programme for Math/Math literacy or procure learning support material through the USAID funding 65,000 Number of students developed in Leadership Leadership Development Train 100 class reps 30 SRC members Class rep/SRC election In-house class rep training and 4 days SRC external training. Procure SRC concession 2 consultation meetings per centre 1 consultation meeting centrally 2 consultation meeting per centre 1 consultation meeting centrally Campaign for 2013 elections and elect SRC Training Extra-curricular Activities /motivational sessions programme for new students inclusive of life drama performances/1 day orientation for old students Welcome social function for new students Procure traditional attire for the choir to make use during annual provincial competitions 2 provincial sport meetings 2 x sport trip-out match Campus/college beauty pageant Procure recreational facilities for students/hostels Fun walk/run for students Establish sport &cultural committee Provincial athletics Inter-sport games for FET /Provincial Colleges Final sport tournament for FET Colleges 2 provincial sport meetings Have database of all students who will be exiting the system In Match/ National SACPO cultural competitions/ Pre exam motivational session 2 Provincial meeting Take stock for 2012 and do planning for 2013 Printed material (Diaries and Orientation Leaflet) – 210,000; Motivational Talk – 65,000 Choir attire – 24,000; activities – 115,000 Research and purchase an Tracking and Tracing Database 0 Monitor graduate output into industry, Enterprise and AVOCADO VISION contracted by DHET to provide Purchase Tracking and Tracing Database Track and trace students through Tracking and Tracing Database Track and trace students through Tracking and Tracing Database 50,000
Training to Level 4 students on job hunting and related issues Further Studies through an Tracking and Tracing Database training to level four on job hunting related issues per Centre Research on Tracking and Tracing Database Enhance the quality of student campus life Conduct Research on what students like/needs and plan for implementation Perform preliminary Diagnosis Collect data and analyse Feedback results and draw action plan Finalise the action plan and submit for implementation Research tools Action plan for implementation BUSINESS STUDIES CENTRE TOTAL BUDGET: R4,812,479.00 KEY AREA STRATEGIC OBJECTIVE PERFORMANCE INDICATOR ACTIVITIES BASELINE 2011 COLLEGE TARGET 2012 2012 QUARTER 1 2012 QUARTER 2 2012 QUARTER 3 2012 QUARTER 4 MEANS OF VERIFICATION BUDGET Human Resource Management Ensure Effective Human Resource Administration Number of leave forms processed within 7 days of taking leave. Reports on staff movements, leave matters and staff retention and staff mortality. 11 Reports 12 Reports 3 reports 3 reports 3 reports 3 reports Signed reports Financial Management To manage the college budget appropriately to ensure sustainable operations Operational budget Report and monitor students income 86% of total invoiced received for the College 95% of total invoiced received for the Centre 30% of total invoiced received 35% of total invoiced received 45% of total invoiced received 95% of total invoiced received Student balances report Level of student debt Change in % student debt against total income (Total Student Debt (including NSFAS bursaries allocated but not received) Compile monthly reconciliation reports: Bank Report Debtors Report 22 Reconciliation Reports 22 Reconciliation Reports 6 Reconciliation Reports submitted to Central Office by the 7th of each month 6 Reconciliation Reports submitted to Central Office by the 7th of each month 6 Reconciliation Reports submitted to Central Office by the 7th of each month 4 Reconciliation Reports submitted to Central Office by the 7th of each month Monthly Reports Compile Student Debt Age Analysis Report 12 Age Analysis Report 12 Age Analysis Report 3 Age Analysis Reports 3 Age Analysis Reports 3 Age Analysis Reports 3 Age Analysis Reports Debt Age Analysis Report To manage the college assets appropriately to ensure sustainable 1 Updated Asset Register available at the Centre Number of times the Monitor Centre Assets and inform the Asset and Transport Officer regarding 1 Report 4 Reports Update Asset Register on procurement and replacement Update Asset Register on procurement and replacement Update Asset Register on procurement and replacement Update Asset Register on procurement and replacement Asset Register Communiqué with Asset and Transport Officer
operations Asset and Transport Officer were informed on asset changes at the Centre any changes to the Centre Asset Register (new assets purchased replacement of assets and disposal of assets) 1 Report 1Report 1 Report 1 Report Number of times stock at the centre were monitored Monitor the Compile quarterly stock taking reports 1 Report 4 Reports 1 Stock report 1 Stock report 1 Stock report 1 Stock report Stock taking reports Monitoring Tool Resource Utilisation To ensure maximum utilisation of physical infrastructure Space utilisation Average Lecturer : Student Ratio DHET requirement: 01:30 01:28 1:30 1:27 1:27 1:27 1:27 Report on space utilisation: 100 % of classroom space used between 08:00 and 15:00 (weekdays) 94% 100% 94% 94% 94% 94% 100% of workshop space used between 08:00 and 15:00 (weekdays) 95% 100% 95% 95% 95% 95% 5% used between 15:00 and 18:00 (weekdays) 7% Dependant on the implementation of Occupational Programmes Dependant on the implementation of Occupational Programmes Dependant on the implementation of Occupational Programmes 0% used between 18:00 and 22:00 (weekdays) 7% Dependant on the implementation of Occupational Programmes Dependant on the implementation of Occupational Programmes Dependant on the implementation of Occupational Programmes % used between 07:00 and 22:00 (weekends) 0% 0% 0% 0% 0% 0% To ensure availability of necessary learner support materials % of learners who have all % of NC(V) learners that have all required textbooks Verify books received against books ordered 100% 100% 90% 10% 0% 0% Enrolment Statistics Requisitions Forms 1, 975,750 Timeous acquisition of required learning Procure practical and ISAT material Plan for 2013 intake and material
textbooks support materials Purchase and distribute textbooks to students Distribute books to registered students Keep record of all stock distributed Maintain and keep record of any remaining stock Take stock and prepare to order for 2013 Requisitions invoices and record of distribution to students Upgrading, alteration, refurbishment and modernisation of classrooms, laboratories and workshops To upgrade workshops to improve skills development Number of teaching and support rooms Number of upgraded Paint Classrooms and rails 0 23 Classrooms painted 23 Classrooms painted 150,000 Purchase of Equipment to support teaching and learning To install modern equipment in college workshops, classrooms and offices Number of structures installed with modern (fit for purpose) Number of equipped with modern equipment Palisades for carports 0 Palisades for carports Procure Palisades for carports 30,000 Solar Power lights for the Garden 0 Solar Power lights for the Garden Procure Solar power lights 10,000 5 round Tables for staff room 0 5 round Tables for staff room 5 round Tables for staff room 10,000 Office swivel and tilt chairs (Royal blue) 0 Office swivel and tilt chairs (Royal blue) Purchase 6 Office chairs 2,400 Irrigation 1 Garden block irrigation installed Irrigation Procure irrigation system 70,000 Lawn Mower 0 Lawn Mower Purchase a lawnmower 30,000 20 Air conditioners 15 Air conditioners purchased 20 Air conditioners Procure 20 air conditioners 230,000 2 College Gazebo 2 College Gazebo Procure 2 College Gazebo’s 10,000 Development of Systems and procedures To improve communication and management information systems at colleges Number of students registered according to the registration process. Order students registration forms Create class groups Allocate staff to subjects Receive and distribute registrations Create class groups Monitor completion of the forms Update record of class groups Monitor completion of the forms Update and maintain record of class groups Procure colour coded registration forms by end November 2012 Draw registration programme and schedule by 15 November 2012 and communicate it to staff. Signed Registration Forms Registration procedure and activity plan Completed attendance registers Number of times attendance was monitored against class lists printed 10 Reports 4 Quarterly reports on classroom attendance 3 Reports 3 Reports 3 Reports 1 Reports Attendance Register Reports
Programme / Qualification Mix To expand /improve the range of programmes and qualifications available to meet local skills demand Number of and Number of NC(V) Offer the following NCV Programmes: Office Administration Finance economics and Accounting Marketing 3 3 1 1 1 3 NCV Programmes been offered 3 NCV Programmes been offered 3 NCV Programmes been offered 3 NCV Programmes been offered Registration Forms Number of and Skills L2-L4 Offer the following Occupational Programme: W&R SETA Leanership (Level 2) AAT(SA) 1 2 1 1 Apply for implementation of W&R Learnership Apply for NSF for AAT(SA) Implementation of W&R Learnership Implementation of AAT(SA) Monitor and evaluate learnership Monitor and evaluate project Monitor and evaluate learnership Monitor and evaluate project Registration Forms Number of Post-Matric L5-L6 Offer the following Occupational Programme: Early Childhood Development Diploma (Level 5) 0 1 1 Compile and submit proposal on Early Childhood development Learnership Implementation of Early Childhood Diploma learnership Monitor and evaluate learnership Monitor and evaluate learnership Registration Forms Number of Other Offer the following Other Programmes: ICDL Pastel Accounting Computer Literacy 2 3 1 1 1 Enrol 30 students in ICDL Enrol 30 Students in Computer Literacy Enrol 30 Students in Pastel accounting Enrol 30 students in ICDL Enrol 30 Students in Computer Literacy Registration Forms Enrichment of current NCV programmes Enrich Marketing and Office Administration programmes 0 2 Apply to include Graphic Design in Marketing Apply to include Personal Assistant in Office Administration Advocacy around new subjects per programme Registration Forms Expanding Access To achieve the targets for expansion as set out in the college operational plans Number of FTEs enrolled in NC(V) Number of FTEs enrolled in Level 2 392.90 369 Enrol Level 2 students as per Operational Plan Retain Level 2 students Retain Level 2 students Retain Level 2 students Enrolment statistics as on DB2000 Number of 338.80 329 Enrol Level 3 Retain Level 3 Retain Level 3 Retain Level 3 Enrolment
and Delivery Agreement II FTEs enrolled in Level 3 students as per Operational Plan students students students statistics as on DB2000 Number of FTEs enrolled in Level 4 244.00 260 Enrol Level 4 students as per Operational Plan Retain Level 4 students Retain Level 4 students Retain Level 4 students Enrolment statistics as on DB2000 Number of learners enrolled in and Other Number of learners enrolled in Post-Matric L5-6 Post-Matric Programmes: Early Childhood Development Diploma (Level 5) 0 57 57 57 Students enrolled in Early Childhood Development Diploma Level 5 Retain students Retain students Enrolment statistics as on DB2000 Number of learners enrolled in and Skills L2-4 Occupational Programmes: W&R SETA Leanership (Level 2) AAT(SA) (Level 3) 48 120 60 60 60 Students enrolled in W&R SETA Learnership Level 2 60 students enrolled in AAT(SA) Level 3 Retain students Retain students Enrolment statistics as on DB2000 Number of learners enrolled in Other Other Programmes: ICDL Pastel Accounting Computer Literacy 45 120 30 30 60 Enrol 30 students in ICDL Enrol 30 Students in Computer Literacy Enrol 30 Students in Pastel accounting Enrol 30 Students in Computer Literacy Retain students Enrolment statistics as on DB2000 Monitor Institutional Performance and Achievements To achieve the targets for success rates as set out in the college operational plans and Delivery Agreement II Student rate Student attendance rate in NCV Class attendance monitoring and control 91% Monitor and control to maintain 91% attendance Monitor and control to maintain 91% attendance Monitor and control to maintain 91% attendance Monitor and control to maintain 91% attendance Record of student attendance Student attendance rate in L2-4 Class attendance monitoring and control 80% Monitor and control to maintain 80% attendance Monitor and control to maintain 80% attendance Monitor and control to maintain 80% attendance Monitor and control to maintain 80% attendance Record of student attendance Student attendance rate in Class attendance monitoring and control - Monitor and control to maintain 80% attendance Monitor and control to maintain 80% attendance Monitor and control to maintain 80% attendance Monitor and control to maintain 80% attendance Record of student attendance
physical infrastructure Ratio Report on space utilisation: 100 % of classroom space used between 08:00 and 15:00 (weekdays) 100% 100% 100% 100% 100% 100% 100% of workshop space used between 08:00 and 15:00 (weekdays) 100% 10% 10% 10% 10% 10% 5% used between 15:00 and 18:00 (weekdays) 5% 5% 5% 5% 5% 5% 0% used between 18:00 and 22:00 (weekdays) 1% 5% 5% 5% 5% 5% % used between 07:00 and 22:00 (weekends) 0% To ensure availability of necessary learner support materials % of learners who have all textbooks % of NC(V) learners that have all required textbooks Verify books received against books ordered 100% 100% 98% 2% 0% 0% Enrolment Statistics Requisitions Forms Timeous acquisition of required learning support materials Procure practical material Procure practical and ISAT material Procure practical and ISAT material Plan for 2013 intake and material Purchase and distribute textbooks to students Distribute books to registered students Keep record of all stock distributed Maintain and keep record of any remaining stock Take stock and prepare to order for 2013 Requisitions , invoices and record of distribution to students % of Report 191 learners have all required textbooks Verify books received against books ordered 95% 100% 95% 100% 100% 100% Enrolment Statistics Requisitions Forms Purchase and distribute textbooks to students Distribute books to registered students Keep record of all stock distributed Maintain and keep record of any remaining stock Take stock and prepare to order for 2013
schedule by 15 November 2012 and communicate it to staff. Completed attendance registers Number of times attendance was monitored against class lists printed 10 Reports 4 Quarterly reports on classroom attendance 3 Reports 3 Reports 3 Reports 1 Reports Attendance Register Reports Programme / Qualification Mix To expand /improve the range of programmes and qualifications available to meet local skills demand Number of and Number of NC(V) Offer the following NCV Programmes: Engineering and Related Design Civil Engineering and Building Electrical 3 3 1 1 1 3 NCV Programmes offered 3 NCV Programmes offered 3 NCV Programmes offered 3 NCV Programmes offered Number of Report 191 (N1-N3) in support of artisan Offer the following Report 191 Programmes: N1/N2/N3 Engineering 1 1 1 1 NATED Programme offered (Mechanical Engineering) 1 NATED Programme offered (Mechanical Engineering) 1 NATED Programme offered (Mechanical Engineering) 1 NATED Programme offered (Mechanical Engineering) Number of and Skills L2-L4 Occupational Programmes to implement: Basic Hands on Skills and Course 1 EPWP Programme 1 1 Implement Basic Hand on Skills and Fundamental Course Number of linked to specific artisan trades (knowledge Occupational Programmes to implement: Diesel Trade (Level 2) Electrical Trade (Level 2) 0 2 1 1 Negotiate with MerSETA Plan for implementation Plan for implementation Monitor implementation Signed MOU
other than N1-N3) Number of Other Offer the following Other Programmes: Computer Literacy To offer the following Other Programmes ONLY AFTER is obtained: Mechanical Skills Electrical Skills 4 3 1 1 1 Implement Computer Literacy Implement Computer Literacy Implement Electrical Skills (IF IS RECEIVED) Implement Mechanical Skills (IF IS RECEIVED) Expanding Access To achieve the targets for expansion as set out in the college operational plans and Delivery Agreement II Number of FTEs enrolled in NC(V) Number of FTEs enrolled in Level 2 396.26 380.14 Enrol Level 2 students as per Operational Plan Retain Level 2 students Retain Level 2 students Retain Level 2 students Enrolment statistics as on DB2000 Number of FTEs enrolled in Level 3 203.22 183.09 Enrol Level 3 students as per Operational Plan Retain Level 3 students Retain Level 3 students Retain Level 3 students Enrolment statistics as on DB2000 Number of FTEs enrolled in Level 4 118.75 128.26 Enrol Level 4 students as per Operational Plan Retain Level 4 students Retain Level 4 students Retain Level 4 students Enrolment statistics as on DB2000 Number of FTEs enrolled in Report 191 Number of FTEs enrolled in N1 7 50 Enrol N1 students as per Operational Plan Retain N1 students Enrol N1 students as per Operational Plan Retain N1 students Enrolment statistics as on DB2000 Number of FTEs enrolled in N2 0 32.33 Enrol N2 students as per Operational Plan Retain N2 students Enrol N2 students as per Operational Plan Retain N2 students Enrol N2 students as per Operational Plan Retain Level 3 students Enrolment statistics as on DB2000 Number of FTEs enrolled in N3 0 7.33 Enrol N3 students as per Operational Plan Retain N3 students Enrol N3 students as per Operational Plan Retain N3 students Enrol N3 students as per Operational Plan Enrolment statistics as on DB2000 Number of Number of learners Occupational Programmes to 142 15 15 students enrolled
learners enrolled in and Other enrolled in and Skills L2-4 implement: Basic Hands on Skills and Course 15 Number of learners enrolled in linked to specific artisan trades (knowledge other than N1-N3) Occupational Programmes to implement: Diesel Trade (Level 2) Electrical Trade (Level 2) 0 15 10 5 15 students enrolled Number of learners enrolled in Other Offer the following Other Programmes: Computer Literacy 30 30 students enrolled Monitor Institutional Performance and Achievements To achieve the targets for success rates as set out in the college operational plans and Delivery Agreement II Student rate Student attendance rate in NCV Class attendance monitoring and control 86% 88% Monitor and control to maintain 88% attendance Monitor and Monitor and control to maintain 88% attendance Monitor and control to Monitor and control to maintain 88% attendance Monitor and control to maintain 88% attendance Record of student attendance Student attendance rate in Report 191 in support of artisan (N1-N3) Class attendance monitoring and control % % Monitor and control to maintain 80% attendance Monitor and control to maintain 80% attendance Monitor and control to maintain 80% attendance Monitor and control to maintain 80% attendance Record of student attendance Student attendance rate in L2-4 Class attendance monitoring and control % 90% Monitor and control to maintain 80% attendance Monitor and control to maintain 80% attendance Monitor and control to maintain 80% attendance Monitor and control to maintain 80% attendance Record of student attendance Student attendance Class attendance monitoring and - 90% Monitor and control to Monitor and control to Monitor and control to Monitor and control to Record of student
rate in linked to specific artisan trades (knowledge component other than N1-N3) control maintain 80% attendance maintain 80% attendance maintain 80% attendance maintain 80% attendance attendance Student attendance rate in Other Class attendance monitoring and control % 90% Monitor and control to maintain 80% attendance Monitor and control to maintain 80% attendance Monitor and control to maintain 80% attendance Monitor and control to maintain 80% attendance Record of student attendance Total Lecturer classroom attendance rate Monitor and report Lecturer attendance rate in class 4 Quarter Reports 1 Report 1 Report 1 Report 1 Report Lecturers attendance report Number of learners retained in NC(V) Number of learners retained in NCV Level 2 Number of students enrolled against Cancellation Forms completed and recorded 498 Headcount enrolled 500 Headcount to enrol Enrolled student count retained Enrolled student count retained Enrolled student count retained Enrolled student count retained Student Retention Report from DB2000 Number of learners retained in NCV Level 3 Number of students enrolled against Cancellation Forms completed and recorded 265 Headcount enrolled 170 Headcount to enrol Enrolled student count retained Enrolled student count retained Enrolled student count retained Enrolled student count retained Student Retention Report from DB2000 Number of learners retained in NCV Level 4 Number of students enrolled against Cancellation Forms completed and recorded 128 Headcount enrolled 231 Headcount to enrol Enrolled student count retained Enrolled student count retained Enrolled student count retained Enrolled student count retained Student Retention Report from DB2000 Number of learners retained in Report 191 Number of learners retained in N1 Number of students enrolled against Cancellation Forms completed and recorded 21 Headcount 20 Retained 30 Headcount to enrol Enrolled student count retained Enrolled student count retained Enrolled student count retained Enrolled student count retained Student Retention Report from DB2000 Number of learners retained in Number of students enrolled against 0 50 Headcount to enrol Enrolled student count retained Enrolled student count retained Enrolled student count retained Enrolled student count retained Student Retention Report from DB2000
N2 Cancellation Forms completed and recorded Number of learners retained in N3 Number of students enrolled against Cancellation Forms completed and recorded 0 20 Headcount to enrol Enrolled student count retained Enrolled student count retained Enrolled student count retained Enrolled student count retained Student Retention Report from DB2000 Number of learners retained Level 2-4 and Skills Number of students enrolled against Cancellation Forms completed and recorded 0 30 Basic Hands on Skills and Course (15 Headcount to enrol) Diesel Trade (Level 2) (10 Headcount to enrol) Electrical Trade (Level 2) (5 Headcount to enrol) Enrolled student count retained for Basic Hands on Skills and Fundamental Course Enrolled student count retained for Basic Hands on Skills and Fundamental Course Enrolled student count retained for Basic Hands on Skills and Fundamental Course Enrolled student count retained Diesel Trade and Electrical Trade Enrolled student count retained Student Retention Report from DB2000 Number of learners retained in other programmes Number of students enrolled against Cancellation Forms completed and recorded Computer Literacy (30 Headcount to enrol) Enrolled student count retained Enrolled student count retained Student Retention Report from DB2000 rate for NCV learners (based on of ICASS for 2011) Anticipated Rate for Level 2 learners 24% 26% Test 1 % Test 2% Test 3 % External Exam Anticipated Rate for Level 3 learners 43% 46% Test 1 % Test 2% Test 3 % External Exam Anticipated Rate for 53% 54% Test 1 % Test 2% Test 3 % External Exam
Level 4 learners rate for Report 191 learners (based on of ICASS for 2011) Anticipated Rate for N1 learners % % 1st Trimester Tests 2nd Trimester Tests 3rd Trimester Tests Anticipated Rate for N2 learners - % 1st Trimester Tests 2nd Trimester Tests 3rd Trimester Tests Anticipated Rate for N3 learners - % 2nd Trimester Tests 3rd Trimester Tests Anticipated Pass rate for learners in Occupational programmes (Learnerships and Skills Programmes) : L2-4 - % Progress Report on student performance Progress Report on student performance Progress Report on student performance Progress Report on student performance Development of an effective student support system To be the institution of First Choice for quality students Number of students who accessed Financial Support Issue bursary forms and ensure completion. 695 DHET Bursary Application Forms awarded 850 DHET Bursary Application Forms awarded Receive and process application forms Receive and process application forms Issue approval letters to students Finalise and issue approval letters to students SOP and NSFAS correspondence Identify and enrol the underperforming students in an academic programme Identify a % of students through CAP test to be registered and monitored in the academic programmes 15March 2011 Analyse impact of the programme 27 May 2011 Continue with support programmes Monitor and analyse impact of the programme 21 Sep 2011 Continue with support programmes Review support strategies implemented Strategic planning session Communication around implementation for 2013. Monitoring tool Progress reports Student attendance registers IT AND COMPUTER SCIENCE CENTRE TOTAL BUDGET: R6,253,633.00 HOTEL SCHOOL – TOTAL BUDGET: R2,608,737.00 FARM –TOTAL BUDGET: R2,480,626.00
KEY AREA STRATEGIC OBJECTIVE PERFORMANCE INDICATOR ACTIVITIES BASELINE 2011 COLLEGE TARGET 2012 2012 QUARTER 1 2012 QUARTER 2 2012 QUARTER 3 2012 QUARTER 4 MEANS OF VERIFICATION BUDGET Human Resource Management Ensure Effective Human Resource Administration Number of leave forms processed within 7 days of taking leave. Reports on staff movements, leave matters and staff retention and staff mortality. 11 Reports 12 Reports 3 reports 3 reports 3 reports 3 reports Signed reports Financial Management To manage the college budget appropriately to ensure sustainable operations Operational budget Report and monitor students income 86% of total invoiced received for the College 95% of total invoiced received for the Centre 30% of total invoiced received 35% of total invoiced received 45% of total invoiced received 95% of total invoiced received Student balances report Level of student debt Change in % student debt against total income (Total Student Debt (including NSFAS bursaries allocated but not received) Compile monthly reconciliation reports: Bank Report Debtors Report 22 Reconciliation Reports 22 Reconciliation Reports 6 Reconciliation Reports submitted to Central Office by the 7th of each month 6 Reconciliation Reports submitted to Central Office by the 7th of each month 6 Reconciliation Reports submitted to Central Office by the 7th of each month 4 Reconciliation Reports submitted to Central Office by the 7th of each month Monthly Reports Compile Student Debt Age Analysis Report 12 Age Analysis Report 12 Age Analysis Report 3 Age Analysis Reports 3 Age Analysis Reports 3 Age Analysis Reports 3 Age Analysis Reports Debt Age Analysis Report To manage the college assets appropriately to ensure sustainable operations 1 Updated Asset Register available at the Centre Number of times the Asset and Transport Officer were informed on asset changes at the Centre Monitor Centre Assets and inform the Asset and Transport Officer regarding any changes to the Centre Asset Register (new assets purchased replacement of assets and disposal of assets) 4 Reports 4 Reports 1 Report 1 Report 1 Report 1 Report Asset Register Communiqué with Asset and Transport Officer 1 Updated Asset Register available at the Hotel School Activate DB Stock register at the Hotel School Monitor Centre Assets and inform the Asset and Transport Officer 0 Managing stock and assets Activate DB Stock register Training officer Monthly stock report to manage stock Monthly stock report to manage stock Monthly stock report to manage stock Monthly stock report to manage stock Reports Attendance register training Salary stock officer
learner support materials all necessary textbooks all required textbooks Requisitions Forms Timeous acquisition of required learning support materials Procure practical material Procure practical and ISAT material Procure practical and ISAT material Plan for 2013 intake and material Purchase and distribute textbooks to students Distribute books to registered students Keep record of all stock distributed Maintain and keep record of any remaining stock Take stock and prepare to order for 2013 Requisitions , invoices and record of distribution to students Buying or building of new classrooms, laboratories, offices, etc. To buy or build new workshops Number of teaching and support rooms Number of Admin / Student Support Offices built or bought Replace Computers in the Student Support Centre 31 31 Submit request for replacement Receive and install the computers Maintain computers Maintain computers Replacement account Upgrading, alteration, refurbishment and modernisation of classrooms, laboratories and workshops To upgrade workshops to improve skills development Number of teaching and support rooms Number of upgraded HOTEL SCHOOL the bar and cafeteria area Car ports Shade for student seating Paving Patio Refurbish Hotel School Source quotation for: Restaurant and Bar Car ports Shade for student seating area Paving February 2012. Source quotation for: Patio Purchase of Equipment to support teaching and learning To install modern equipment in college workshops, classrooms and offices Number of structures installed with modern equipment (fit for purpose) Number of Workshops / Practical rooms equipped with modern equipment HOTEL SCHOOL Source quotations for: Hotel School PA System Virtual TV in Reception area Furniture - Reception Area Credit Card facilities Computer for Source quotations for: PA System Virtual TV March Card facilities January 2012 Computer Purchasing of equipment Furniture reception area April 2012 Purchasing of equipment Source quotations and purchase generator Requisitions Equipment bought Generator , PA System, Virtual TV (5 – 2 x Restaurant and 3 x rooms) and (1) Reception - 504,000; Furniture and curtains for reception area, credit card facilities – 200,000
restaurant/ cafeteria Generator Number of equipped with modern equipment Purchase chairs 90 Rick stacker chairs 90 Rick stacker chairs 135,000 Purchase data projectors and screens 10 data projectors with screens 10 data projectors with screens 110,000 Generator for IT Centre to support teaching and learning Generator purchased per block 200,000 Purchase of Equipment to support the FARM become a Centre of Excellence To establish the Farm as a leverage centre of excellence the following strategic objectives must be met to ensure accreditation: 1) Livestock - Goats Develop second portion of farm Purchase: Paddock fencing and gates Purchase of new stock Feed supplements Medication Purchase Paddock fencing and gates - R137,000.00; New Stock - R30, 000.00; Feed supplements - R5,000.00; Medication - R5,000.00 Stock taking and inspections 177,000 2) Livestock - Sheep Purchase: Paddock fencing and gates Purchase of new stock Feed supplements Medication Paddock fencing and gates - R123,000.00; New Stock - R35, 000.00; Feed supplements - R5,000.00; Medication – R8,000.00 Stock taking and inspections 171,000 3) Broilers Purchase: Feed Medication and supplements Saw dust Disinfectants and fumigation 500 chickens Cycle start up required R124,916.00 Pressure sprayer to clean broiler houses - R12,000.00 Stock taking 124,916
4) Egg Layers Purchase: Feed Supplements and medication Egg trays and boxes Labels and stationery Feed – R8,000.00; Supplements and medication - R6,000.00; Egg trays and boxes - R6,000.00; Labels and stationary - R12,000.00 Feed R4000.00 Feed R4000.00 Stock taking 40,000 5) Piggery Purchase: Feed for growers, wieners, sows and boars Supplements and medication Erect bio security fence around piggery Feed for growers R85809.00 Feed for weaners R1834.00 Feed for sows and boars R28427.00 Supplements and medication R7100.00 Install bio security fence R58,000.00 Stock taking 181,170 7) Crops Purchase: Complete portable reservoir installation fitted with water pump and pressure gauges 3 tunnels @ 1 cycle Operating cost for producing seedlings only 4 circles with 1 cycle Two by ¼ hectare section Installation cost One circle operating and Clean water reservoir - R56,000.00; Hydroponics R250,000.00; Nursery – R27,000.00; Pivot irrigation R160,000.00; Drip irrigation R90,000.00; Two sections with 2 cycle crops – R60,000.00; Lucerne - R23,000.00 Hydroponics R125,000.00; Nursery – R15,000.00; Pivot irrigation R100,000.00; Two sections with 2 cycle crops – R48,000.00 Hydroponics R125,000.00; Nursery – R15,000.00; Pivot irrigation R100,000.00; Stock taking 656,000
harvesting cost 8) Equipment Number of equipment purchased/maintained Tractor (Repair and maintenance) Tractor Services – R20,000.00; Repairs – R30,000.00; Tractor Services – R15,000.00; Repairs – R20,000.00; Tractor Services – R15,000.00; Repairs – R20,000.00; 65,000 Purchase: Diesel for farm production. Diesel for skills training Petrol for product delivery and general farm work Diesel for farm production (Install bowser at farm) 12 months and power generator – R20,000.00; Diesel for skills training – R1,500.00; Petrol for LDV and Lawn mower – R4,000.00 Diesel for farm production and power generator – R15,000.00; Diesel for skills training – R1,500.00; Petrol for LDV and Lawn mower – R4,000.00 Diesel for farm production and power generator – R15,000.00; Diesel for skills training – R15,00.00; Petrol for LDV and Lawn mower – R4,000.00 Diesel for farm production and power generator – R10,000.00; Diesel for skills training – R15,00.00; Petrol for LDV and Lawn mower – R4,000.00 82,000 Development of Systems and procedures To improve communication and management information systems at colleges Number of students registered according to the registration process. Order students registration forms Create class groups Allocate staff to subjects Receive and distribute registrations Create class groups Monitor completion of the forms Update record of class groups Monitor completion of the forms Update and maintain record of class groups Procure colour coded registration forms by end November 2012 Draw registration programme and schedule by 15 November 2012 and communicate it to staff. Signed Registration Forms Registration procedure and activity plan Completed attendance registers Number of times attendance was monitored against class lists printed 10 Reports 4 Quarterly reports on classroom attendance 3 Reports 3 Reports 3 Reports 1 Reports Attendance Register Reports Programme / Qualification Mix To expand /improve the range of programmes and qualifications available to meet local skills demand Number of and Number of NC(V) Offer the following NCV Programmes: Hospitality Tourism Primary Agriculture Information technology 4 4 1 1 1 1 4 NCV programmes offered 4 NCV programmes offered 4 NCV programmes offered 4 NCV programmes offered
Number of and Skills L2-L4 Occupational Programmes to implement: Mixed Farming Learnership (Level 2) Diploma in Food Preparation and Culinary Arts (Level 2) Advanced Diploma in Food Preparation (Level 3) Certificate in Food Preparation and Cooking (Level 1) 1 SAACA Project – National Youth Chefs Training Programme 4 1 1 1 1 Implement Certificate in Food Preparation and Cooking (Level 1) Implement Mixed Farming Learnership (Level 2) Implement Diploma in Food Preparation and Culinary Arts (Level 2) Implement Advanced Diploma in Food Preparation (Level 3) Registration Forms Attendance Registers Number of Post-Matric L5-L6 Occupational Programme to implement: Agriculture (University of Limpopo) (Level 5) 0 1 1 Negotiate the proposal Sign and formalise MoU Plan for implementation Implement the program Monitor implementation Signed MOU Number of Other Other Funded Programmes to implement: EPWP - Agriculture Programme 1 1 1 Compile and submit proposal Plan for implementation Implement the program Monitor implementation Signed MOU Enrichment of current NCV programmes Offer Galileo and Opera to the 20 best performing students in Hospitality Level 4 and Tourism Level 4 31 Opera students 80 Galileo students 20 Opera 20 Galileo Renew licence fees and update software Maintain software Identify Top achievers per programme Galileo and Opera Training to 20 Top achievers in Hospitality Level 4 and Tourism Level 4 List of Top Achievers Certificates 103,000 Expanding Access To achieve the targets for expansion as set out in the college operational Number of FTEs enrolled in NC(V) Number of FTEs enrolled in Level 2 326.79 399.00 Enrol Level 2 students as per Operational Plan Retain Level 2 students Retain Level 2 students Retain Level 2 students Enrolment statistics as on DB2000 Number of FTEs 249.87 235.72 Enrol Level 3 students as per Retain Level 3 students Retain Level 3 students Retain Level 3 students Enrolment statistics as on
plans and Delivery Agreement II attendance rate in L2-4 monitoring and control control to maintain 80% attendance control to maintain 80% attendance control to maintain 80% attendance control to maintain 80% attendance student attendance Student attendance rate in L5-6 Class attendance monitoring and control 0% 80% Monitor and control to maintain 80% attendance Monitor and control to maintain 80% attendance Monitor and control to maintain 80% attendance Monitor and control to maintain 80% attendance Record of student attendance Student attendance rate in Other Class attendance monitoring and control 80% 80% Monitor and control to maintain 80% attendance Monitor and control to maintain 80% attendance Monitor and control to maintain 80% attendance Monitor and control to maintain 80% attendance Record of student attendance Total Lecturer classroom attendance rate Monitor and report Lecturer attendance rate in class 4 Quarter Reports 1 Report 1 Report 1 Report 1 Report Lecturers attendance report Number of learners retained in NC(V) Number of learners retained in NCV Level 2 Number of students enrolled against Cancellation Forms completed and recorded 416 Headcount enrolled 460 Headcount to enrol Enrolled student count retained Enrolled student count retained Enrolled student count retained Enrolled student count retained Student Retention Report from DB2000 Number of learners retained in NCV Level 3 Number of students enrolled against Cancellation Forms completed and recorded 313 Headcount enrolled 278 Headcount to enrol Enrolled student count retained Enrolled student count retained Enrolled student count retained Enrolled student count retained Student Retention Report from DB2000 Number of learners retained in NCV Level 4 Number of students enrolled against Cancellation Forms completed and recorded 168 Headcount enrolled 140 Headcount to enrol Enrolled student count retained Enrolled student count retained Enrolled student count retained Enrolled student count retained Student Retention Report from DB2000 Number of learners retained Level 2-4 and Skills Number of students enrolled against Cancellation Forms completed and recorded 30 Headcount enrolled 105 Headcount to enrol Mixed Farming Learnership (Level 2) 15 Enrolled student count retained Enrolled student count retained Enrolled student count retained Enrolled student count retained Student Retention Report from DB2000
Rate for Level 4 learners Anticipated Pass rate for learners in Occupational programmes (Learnerships and Skills Programmes) : L2-4 Mixed Farming Learnership (Level 2) Diploma in Food Preparation and Culinary Arts (Level 2) Advanced Diploma in Food Preparation (Level 3) Certificate in Food Preparation and Cooking (Level 1) - 95% Progress Report on student performance Progress Report on student performance Progress Report on student performance Progress Report on student performance Certificates Anticipated Pass rate for learners in Occupational programmes (Learnerships) : L5-6 EPWP - Agriculture Programme - 95% Progress Report on student performance Progress Report on student performance Progress Report on student performance Progress Report on student performance Certificates Development of an effective student support system To be the institution of First Choice for quality students Number of students who accessed Financial Support 634 DHET Bursary Application Forms awarded 650 DHET Bursary Application Forms awarded Receive and process application forms Receive and process application forms Issue approval letters to students Finalise and issue approval letters to students SOP and NSFAS correspondence 634 DHET Bursary Application Forms awarded Identify and enroll the underperforming students in an academic programme 81 students 85 students Identify a % of students through CAP test to be registered and monitored in the academic programmes 15March 2011 Analyse impact of the programme 27 May 2011 Continue with support programmes Monitor and analyse impact of the programme 21 Sep 2011 Continue with support programmes Review support strategies implemented Strategic planning session Communication around implementation for 2013. Monitoring tool Progress reports Student attendance registers CURRICULUM
TOTAL BUDGET: R1,355,000.00 KEY AREA STRATEGIC OBJECTIVE PERFORMANCE INDICATOR ACTIVITIES BASELINE 2011 COLLEGE TARGET 2012 2012 QUARTER 1 2012 QUARTER 2 2012 QUARTER 3 2012 QUARTER 4 MEANS OF VERIFICATION BUDGET Purchase of Equipment to support teaching and learning Programme / Qualification Mix To install modern equipment in college workshops, classrooms and offices Number of structures installed with modern equipment (fit for purpose) of workshops to offer industry related Audit of farm Address Gap analysis by sourcing quotations for buying equipment farm and workshops Application forms completed and submitted 0 Accredited MERSETA workshops, Automotive, Welding, Electrical Accreditation Mixed Farming AgriSETA Farm Business Unit Appointed Audit of farm Address Gap analysis by sourcing quotations for buying equipment farm and workshops Application forms completed and submitted Purchase and install equipment Purchase and install equipment Purchase and install equipment Equipment bought and Accreditation Certificate Learning material MERSETA - R 45 000.00 Learning material AgriSETA - R 45 000.00 Learning material Clothing - R 45 000.00 To expand /improve the range of programmes and qualifications available to meet local skills demand Number of and Number of and Skills L2-L4 Apply for accreditation from AgriSETA and submission of proposal. Implement the accredited Monitor and management of 0 Mixed Farming Learnership L2 15 students Apply for accreditation from AgriSETA and submission of proposal. Implement the accredited Monitor and management of Registration forms Data base Apply for funding from NSF Enrol students in 3 City & Guilds programmes. Interview students 2(EPWP and SACA) 90 students Interview students. Induction of students. Placement of students. Enrol students. Monitor the programme. Monitor the programme. Monitor the programme. Registration forms Apply for funding from NSF Number of Post-Matric L5-L6 57 students Apply for ECD learnershipL4 or L5, and submit proposal . Implement learnership Monitor and manages the programme. Apply for funding from NSF Number of linked to specific artisan trades 0 15 NCV students Enrol students. Tracking of students’ progress Tracking of students’ progress Tracking of students’ progress Placement of students in industry to complete apprenticeship Apply for funding from NSF
(knowledge component other than N1-N3) Number of Other Accreditation for Electrical Skills Mechanical Skills Clothing Manufacturing 0 Accreditation from SETA's Mechanical Skills Electrical Skills Clothing Manufacturing 0 Registration forms Data base Apply for funding from NSF. Enhancement of NCV programmes Research which NCV programmes to enhance and what enhancement to offer. Submission of New to offer (Office administration, Marketing and IT.) Submission of proposal of which NCV programmes will be enhanced as well as the budget implications : Marketing (Coral Draw) IT (Java,” Red Hat”) FEA (Pastel) Office Administration (ICDL) Hospitality (Knife skills - set of knifes and First Aid) Engineering (OHS and, First Aid) Primary agriculture (OHS and First Aid) Opera and Micro’s training Hospitality and Tourism. Research and development of an implementation plan for 2013 Research which NCV programmes to enhance and what enhancement to offer. Submission of New to offer: Office administration, Marketing IT 30 June 2012 All programmes all L 4 students Job Preparedness Submission of proposal of which NCV programmes will be enhanced as well as the budget implications: Marketing (Coral Draw) IT (Java,” Red Hat”) FEA (Pastel) Office Administration (ICDL) Hospitality (Knife skills - set of knifes and First Aid) Engineering (OHS and, First Aid) Primary agriculture (OHS and First Aid) Develop a plan for the implementation of enhancement 2013. Submissions of research report first Council meeting third management meeting. Submission of application form to DHET 30 June 2012. Submission of proposal on enhancement of NCV programmes September 2012. Developed plan for implementation 2013. Attendance register for Job Preparedness workshops held. . 700,000
All programmes all L 4 students - Job Preparedness Develop a plan for the implementation of enhancement. To expand /improve the range of programmes and qualifications available to meet local skills demand Number of programmes enhanced and learning material developed Program analysis and High-level economic impact by CorpVest Program Mix - Development of Programme material to enhance programmes offered Forming of Academic partnerships 0 1 Programme enhanced and learning material developed Program analysis and High-level economic impact by CorpVest Program analysis and High-level economic impact Forming of Academic partnerships Forming of Academic partnerships Implementation of enhanced programme from 2013 Program analysis and High-level economic impact 70,000; Program Mix - Development of Programme material to enhance programmes offered (300,000); Forming of Academic partnerships (130,000) Monitor Institutional Performance and Achievements To achieve the targets for success rates as set out in the college operational plans and Delivery Agreement II Monitoring of Rate of for all subjects conducted to date for NCV ICASS Level 2 Fundamentals: 8 assessments Test 2 Oral/ Presentation/ Assignments 2 Practical 2 Internal Exam 2 papers Vocational: 5 assessments Test 2 2 Fundamentals 8 assessments Level 2 2012 Vocational 5 assessments Level 2 2012 Level 2 English Test1 Oral1 Written assignment1 Life Orientation Test Life Skills Test Computer Skills Assignment Maths/Maths Literacy Test Paper 1 Test Paper 2 Assignment Test Assignment Level 2 English Test1 Oral1 Written assignment1 Life Orientation Test Life Skills Test Computer Skills Assignment Maths/Maths Literacy Test Paper 1 Test Paper 2 Assignment Test Assignment Level 2 English Test1 Oral1 Written assignment1 Life Orientation Test Life Skills Test Computer Skills Assignment Maths/Maths Literacy Test Practical Assessment Internal Exam ISAT Internal Exam External exam
and Centre Remedial intervention. Exposure to industry. Anticipated Certification Rate for Level 3 learners Monitor standard of assessments. Moderation plan as per College Ensure practical assessments. Ensure marks comply with ICASS and ISAT guidelines. Monitor PoE and PoA development and Centre Remedial intervention. Exposure to industry. 45.00% 50.00% Pre and Post moderation POA/POE Audit Pre and Post moderation POA/POE Audit Pre and Post moderation POA/POE Audit POA/POE Audit External Exam Marking Anticipated Certification Rate for Level 4 learners Monitor standard of assessments. Moderation plan as per College Ensure practical assessments. Ensure marks comply with ICASS and ISAT guidelines. Monitor PoE and PoA development 52.00% 55.00% Pre and Post moderation POA/POE Audit Pre and Post moderation POA/POE Audit Pre and Post moderation POA/POE Audit POA/POE Audit External Exam Marking
and Centre Remedial intervention. Exposure to industry. Anticipated rate for Report 191 learners (based on monitoring of ICASS for 2011) Anticipated Certification Rate for N1 learners Monitor standard of assessments. Moderation plan as per College Ensure practical assessments. Ensure marks comply with ICASS and ISAT guidelines. Monitor PoE and PoA development and Remedial intervention. Exposure to industry. 35.00% 40.00% N1 3 Tests N1 External Exam Test 1 N1 Test 2 Test 3 External Exam N1 3 Tests External exam Anticipated Certification Rate for N2 learners Monitor standard of assessments. Moderation plan as per College Ensure practical assessments. Ensure marks comply with ICASS and ISAT guidelines. Monitor PoE and PoA development and 35.00% 40.00% N2 3 Tests N2 External Exam Test 1 N2 Test 2 Test 3 External Exam N2 3 Tests External exam
Remedial intervention. Exposure to industry. Anticipated Certification Rate for N3 learners Monitor standard of assessments. Moderation plan as per College Ensure practical assessments. Ensure marks comply with ICASS and ISAT guidelines. Monitor PoE and PoA development and Remedial intervention. Exposure to industry. 0.00% - 0 N3 External Exam Test 1 N3 Test 2 Test 3 External Exam N3 3 Tests External exam Anticipated Certification Rate for N4 learners Monitor standard of assessments. Moderation plan as per College Ensure marks comply with syllabus Remedial intervention. Exposure to industry 0.00% - N4 3 Tests N4 3 Tests External Exam N4 3 Tests N4 3 Tests External Exam Anticipated Certification Rate for N5 learners Monitor standard of assessments. Moderation plan as per College Ensure marks comply with syllabus Remedial 0.00% 0 0 N5 3 Tests N5 3 Tests External Exam
intervention. Exposure to industry Anticipated Pass rate for learners in Occupational programmes (Learnerships and Skills Programmes) : L2-4 Monitor standard of assessments. Moderation plan as per College Ensure practical assessments. Ensure marks comply with outcomes Monitor PoE and PoA development and Remedial intervention. Exposure to industry. - Anticipated Pass rate for learners in Occupational programmes (Learnerships) : L5-6 - Establishment of partnerships and placement of learners To achieve the targets as set out in the college operational plans (62% of final year students placed) Number of learners placed in workplaces for experiential training (as part of a for example: internships, Number of N2 or N2+higher (Artisan learners placed in workplaces for training Establish a unit. Finding partners. Signing of MoU’s with partners on placement. Keeping a logbook. Monitor the benefit to students 0 15 Finding partners. Signing of MoU’s with partners on placement. Placement of15 students Keeping a logbook. Monitor the benefit to students Number of learners placed in workplaces for Number of NC(V) learners placed for workplace Establish a unit. Finding partners. 142 346 (41% increase from 2011 – National Target is 70%) Finding partners 270 76 Monitor the benefit to students
Number of perception research conducted Conduct research on perceptions about FET college programmes: Conduct research to communities. Conduct research to communities. Conduct research to communities Analysis of results and report research findings Monitor Corrective actions taken. Research Report submitted to academic board in the third quarter. 20,000 Number of marketing activities done to attract potential students Plan and coordinate information dissemination through: -school visits -career exhibitions -prospectus -media -sms portal 5 exhibitions 10 exhibitions 3 Exhibitions 5 Exhibitions 2 Exhibitions Exhibition Control Sheet 47,000 15 000 prospectus Design and Distribute 2013 Prospectus Review Design and sent 2013 Prospectus for approval Print and distribute 2013 Prospectus Prospectus at College sites by May. 100,000 15 advertisements 10 Advertisements placed with local media 2 Adverts 1 x printed advert on Programme Mix offered 2 Adverts 1 x printed advert Post Matric Programmes (new intake) 4 Adverts 2 Adverts 2 x radio adverts for new intake of 2013 Adverts placed in College website and Archives 60,000 To develop and implement a 360 degree Corporate Brand Number of corporate material placed at College Sites Design and distribution of: 1) Updated College Banners and Outdoor Banners 2) Road signs at FARM and HOTEL SCHOOL 0 Design and distribution of: 1) Updated College Banners and Outdoor Banners 2) Road signs at FARM and HOTEL SCHOOL Design and distribution of: Updated College Banners Outdoor Banners Apply for placing road signs at the FARM and HOTEL SCHOOL Purchase and erect road boards College pull up Banners updated and set up at all five centres Hotel school name boards and road signs installed. 230,000 Number of Branding signs put up through accredited programmes/accredited bodies Negotiate with companies to brand Hotel School and Farm e.g. City and Guilds Negotiate with companies to brand Hotel School and Farm Negotiate with companies to brand Hotel School and Farm Purchase and put up Name boards(in partnership with industry) and road signs Business and College Partners sign boards installed at the Farm and Hotel School Number of Promotional Materials designed and distributed to implemented a 360 corporate brand - Branding of College Farm produce Packaging of farm Produce Packaging of farm produce Research on packaging of farm produce Packaging of all farm produce Packaging of all farm produce Promotional items distributed at the Hotel School 330,000
Number of promotional activities designed to implement the 360 Corporate brand at the College Hotel School Branded water bottles Coasters Notepads Pens Branding of College Hotel School Branded Hotel school material procured Distribution of Hotel School material Monitor the Usage of Branded water bottles Coasters Notepads Pens Monitor the Usage of Branded water bottles Coasters Notepads Pens Availability of promotional Material at Hotel School Number of press release issued( media, website) to build College reputation Develop publicity template for all College events 2 12 press release issued to Media Develop Press release template and distribute to all centres 3 Press release issued 3 Press statements issued to media 3 press statements issued to media 3 press statements issued to media 12 Press statements posted on College Websites To enhance the competitiveness and positive reputation of our College Number of events planned and organised and linkages established as a result of this Develop, Implement and monitor the action plans for all College events. Graduation Ceremony Open Day Plan and manage: Graduation Ceremony Open Days Business Dinner (Chamber of business) Business Dinner( Chamber of business Open day Graduation Ceremony Number of placements done Number of Diplomas received by students Students enrolled in agricultural fields Open Day Chamber of Business Dinner – 50,000; Graduation Ceremony – 170,000 GOVERNANCE TOTAL BUDGET: R20,280,000.00 KEY AREA STRATEGIC OBJECTIVE PERFORMANCE INDICATOR ACTIVITIES BASELINE 2011 COLLEGE TARGET 2012 2011 QUARTER 1 2011 QUARTER 2 2011 QUARTER 3 2011 QUARTER 4 MEANS OF VERIFICATION BUDGET Administrative and Governance Excellence To ensure functional and well trained Governance and Management structures % of functional statutory structures in the FET Colleges Meetings held Identify areas of need 100% 8 Central SRC Meetings 28 Council Meeting 11 Management Meetings 100% 8 Central SRC Meetings 28 Council Meeting 11 Management Meetings 1 Academic Board meetings 1 HR 1 Finance Committee meetings 1 Audit Committee meetings 1 Staff Forum 1 EXCO 1 Council Meetings 3 Management Meetings 1 Academic Board meetings 1 HR 1 Finance Committee meetings 1 Audit Committee meetings 1 Staff Forum 1 EXCO 1 Council Meetings 3 Management Meetings 1 Academic Board meetings 1 HR 1 Finance Committee meetings 1 Audit Committee meetings 1 Staff Forum 1 EXCO 1 Council Meetings 3 Management Meetings 1 Academic Board meetings 1 HR 1 Finance Committee meetings 1 Audit Committee meetings 1 Staff Forum 1 EXCO 1 Council Meetings 2 Management Meetings R280,000.00 To ensure that all administrative functions for % of Administration Functions performed Review and approve procedures to Review performance of College against Analyse external auditors report (May) Receive and approve financial statements Analyse asset register (Annually) Proof of asset verification
Council activities are performed comply with statutory regulations as set out in the targets per quarter Administrative duties also include the following: Review student performance (Every meeting) Review the report of the Academic Board (Every Council meeting) Approve and review the College Organogram (Every meeting) Approve job grading and remuneration systems (Annually) Every meeting review the Financial statements strategic indicators Approve College annual report (May) Prepare financial statements (January) Send prepared Financial statements to Audit Committee (March) Mandatory target dates to be included. .January Financial statements prepared Audit Committee receives financial statements (March) April Audit commences and concludes. Financial statements approved at Council 2nd quarter. Audited financial statements approved at 2nd quarter Council meeting Analyse performance of College against Strategic plan indicators Mandatory target dates must be included for financial statements to be submitted to Council and External auditors: Midyear Strategic Plan and review budget Request for Auditors- appointment letter, scope of work –April work concluded in April Council to approve Delegation of authority approved and or reviewed annually Analyse performance of College against Strategic plan indicators Quarterly Report for Provincial and DHET submitted to Council for review. Delegation of Authority checked for compliance Distributed Annual report College budget approved (October for the next year) Approve College annual report (May) Analyse internal audit (November) College Strategic Plan reviewed and approved in November Analyse performance of College against strategic indicators. College Council performance evaluation Quarterly Report for Provincial and DHET submitted to Council for review. Self Evaluation Performance for Audit and Council meeting Internal audit report received and approved DHET/LDoE reports submitted proof submitted Self evaluation forms received and submitted to Chairman
statements Annual report distributed in May To ensure financial support to the College Financial Management in place Budget reviewed approved and monitoring progress through quarterly meetings of Council. Business Plan Operational Plan developed and approved Internal and External auditor’s reports reviewed. December and February Budget review done and approved Strategic Plan reviewed and approved. Strategic Plan , budget and operational plan approved Strategic Plan , budget and operational plan prepared to submit to Council Approve 2013 Budget and Strategic Plan Building of a Central Office Complex To enhance the administrative excellence at the College through building a Central Office Complex Number of building projects completed Advertising for Contractors Appointment of Contractors Construction of a Central Office Complex 0 1 Central Office complex constructed Advertising for contractors Appointment of contractors Construction of Central Office Complex Construction of Central Office Complex Appointment Letters Invoices Site visit minutes R20,000,000 QUALITY ASSURANCE TOTAL BUDGET: R50,000.00 KEY AREA STRATEGIC OBJECTIVE PERFORMANCE INDICATOR ACTIVITIES BASELINE 2011 COLLEGE TARGET 2012 2011 QUARTER 1 2011 QUARTER 2 2011 QUARTER 3 2011 QUARTER 4 MEANS OF VERIFICATION BUDGET Administrative and Governance Excellence Effective College Management through College Policies and Procedures Monitor the number of College policies developed, reviewed and implemented Quality assure the development, review and implementation of College Polices as per Operational Plan 12 Policies approved 12 Policies approved Student Debt Policy and Procedures UNDER REVIEW 2011 – approval 2012 Transport Policy UNDER REVIEW 2011 – approval 2012 Ethics Policy UNDER REVIEW 2011 – approval 2012 Acting Allowance Policy TO BE REVIEWED Examination Policy TO BE REVIEWED Partnership Policy DEVELOPED 2011 – approval 2012 Learnership Policy Procedures for Supply Chain Management TO BE REVIEWED Administration Policy TO BE REVIEWED Accommodation Policy TO BE REVIEWED
Dress Code Policy UNDER REVIEW 2011 – approval 2012 Uniform Policy TO BE DEVELOPED Leave and Desertion Policy TO BE REVIEWED Tutor System Policy TO BE REVIEWED Quality assures that regulatory and system compliance are in place Number of regulatory and accredited systems maintained Maintain regulatory and accredited systems (ISO 9001:2008) 2 Surveillance visits from ISO 2 Surveillance visits without any findings 1 Surveillance Audit 1 Surveillance Audit 50,000 Ensure quality management systems throughout the College Number of times monitoring conducted and reports generated to ensure an effective quality management system Development of Annual Monitoring Plan Conduct scheduled monitoring. Conduct unannounced monitoring. Ensure implementation of corrective action Focus on Monitoring of Attendance (Students and Lecturers) 32 Monitoring Reports Develop Annual Monitoring Plan (January 2011) 8 Monitor reports with Corrective Action 8 Monitor reports with Corrective Action 8 Monitor reports with Corrective Action 8 Monitor reports with Corrective Action 32 Monitoring Reports Number of monitoring done and reports generated to ensure the implementation of the College Annual Operational Plan Schedule the number of monitoring to be done. Prepare Monthly and Quarterly Reports Monitor the implementation of the Annual Operational Plan Produce monthly and quarterly reports 3 Monthly Reports by the 25th of each month 2 Quarterly Report 1 Report o LDoE (25 3 Monthly Reports by the 25th of each month 2 Quarterly Report 1 Report o LDoE (25 3 Monthly Reports by the 25th of each month 2 Quarterly Report 1 Report o LDoE (25 3 Monthly Reports by the 25th of each month 2 Quarterly Report 1 Report o LDoE (15