5.3 Quarterly Projections of Service Delivery Targets and Performance indicators for each vote 5.3.1 Department – Office of the Municipal Manager Vote: Council & Executive FIRST QUARTER Key Performance Indicator Vote / Indicator Unit of measurement Target Baseline Annual Budget Measuring Tool Month Ending July 2016 Ending August 2016 Month Ending September 2016 Proj Actual Proj Actual Proj Actual To effectively support external political interfaces Intergovernmental Relation Forum attended Mayoral Forum 1 per Quarter 4 Invitation Minutes 1 forum meeting Intergovernmental Relation attended Speakers Forum 1 per Quarter 4 Invitation Minutes 1 meeting Council meets the people – Imbizo 1 per unit per year 4 Notice Attendance Register 1 Mayoral Imbizo convened Community Development Workers Meetings 12 Notice Minutes Attendance Register 1 meeting 1meeting 1 meeting Ward Meetings 1 per ward per month (9 wards) 108 Notice Attendance Register Minutes 9 ward meeting 9 ward meeting 9 ward meeting Oversight by Council Ensure effective administrative management and internal controls Ensure effective technical management . .Section 79 report monthly per department 48 4 x reports 4 x reports 4 x reports
SECOND QUARTER Vote / Indicator Unit of measurement Annual Target Annual Budget Measuring Tool Month Ending October 2016 Month Ending November 2016 Ending December 2016 Proj Actual Proj Actual Proj Actual To effectively support external political interfaces Intergovernmental Relation Forum attended Mayoral Forum 1 per Quarter 4 Invitation Minutes 1 forum meeting Council the people – Imbizo 1 per unit per year 2 Notice Attendance Register 1 Mayoral Imbizo convened Community Development Workers Meetings 12 Notice Minutes Attendance Register 1 meeting 1meeting 1 meeting Ward Meetings 1 per ward per month (3 wards) 36 Notice Attendance Register Minutes 3 ward meeting 3 ward meeting 3 ward meeting . .Section 79 report monthly per department 48 4 x reports 4 x reports 4 x reports Oversight by Council Ensure effective administrative management and internal controls Ensure effective technical management
FOURTH QUARTER Vote / Indicator Unit of measurement Annual Target Annual Budget Measuring Tool Month Ending April 2017 Month Ending May 2017 Ending June 2017 Proj Actual Proj Actual Proj Actual To effectively support external political interfaces Intergovernmental Relation Forum attended Mayoral 1 per Quarter 4 Invitation Minutes 1 forum meeting Intergovernmental Relation Forum attended Speakers 1 per Quarter 4 Invitation Minutes 1 meeting Council meets the people – Imbizo 1 per unit per year 4 Notice Attendance Register 1 Mayoral Imbizo convened Community Development Workers Meetings 12 Notice Minutes Attendance Register 1 meeting 1meeting 1 meeting Ward Meetings 1 per ward per month (9 wards) 36 Notice Attendance Register Minutes 3 ward meeting 3 ward meeting 3 ward meeting Oversight by Council Ensure effective administrative management and internal controls Ensure effective technical management . .Section 79 report monthly per department 48 4 x reports 4 x reports 4 x reports
5.3.2 Department – Office of the Municipal Manager Vote:Executive and Admin FIRST QUARTER Vote / Indicator Unit of measurement Annual Target Annual Budget Measuring Tool Month Ending July 2016 Ending August 2016 Ending September 2016 Proj Actual Proj Actual Proj Actual To ensure Performance Management and Reporting Completion of 2015/16 Annual reports 1 Document Preparation of Annual report Preparation of Performance Report (Submission to AG) Preparation of Annual report (Attend AG’s findings on the report) Compile SDBIP 2016/2017 2 Document Council Resolution Compile 12/13 MM submit to Mayor Submit to council for approval Performance Agreements Municipal Manager and Section 57 Managers 2016/2017 6 Agreements 6 Develop Performance Agreements for Section 57 managers & submit to council for approval Appointment of MM Ensure the development of a credible Integrated Development Plan Approval of an MSA compliant lDP by Council – March 1 Process Plan Notice Attendance Register Minutes: Steering Committee Rep Preparation of an IDP process plan . Steering Committee Rep Forum Meeting Process Plan tabled to Council Convene IDP steering Committee meeting Ward Consultation Sector Department Consultation Rep Consultation
Ensure effective customer care Number of Customer complains satisfactory attended to/resolved MM 12 Monthly Report of Complaints Report on customer care as per register Report on customer care as per register Monthly Departmental reports Section 79 report 48monthly reports presented at meetings Reports 4 x reports 4 x departmental reports 4 x departmental reports Number of Audit Committee meetings 4 Notice Attendance Register Minutes 1 Implement Annual Audit operational plan On going. Reports Ongoing Ongoing Ongoing Public Participation Number of IDP Rep meetings 3 Notice Attendance Register Minutes IDP Rep meeting
Number of Budget Consultation meetings 4 Notice Attendance Register Minutes SECOND QUARTER Vote / Indicator Unit of measurement Annual Target Annual Budget Measuring Tool Month Ending October 2016 Ending November 2016 Month Ending December 2016 Proj Actual Proj Actual Proj Actual To ensure Performance Management and Reporting Completion of 2015/16 Annual reports 1 Document Preparation of Annual report Layout Preparation of Annual report & Appointment of Oversight Committee Compile SDBIP 2016/2017 2 Document Council Resolution Performance Agreements Municipal Manager and Section 57 Managers 2016/2017 6 Agreements
Ensure the development of a credible Integrated Development Plan Approval of an MSA compliant lDP by Council – March 1 Process Plan Notice Attendance Register Minutes: Steering Committee Rep Forum of an IDP process plan . Steering Committee Rep Forum Meeting Convene IDP steering Committee Rep Forum Meeting Ensure effective customer care Number of Customer complains satisfactory attended to/resolved MM 12 Monthly Report of Complaints Report on customer care as per register Report on customer care as per register Monthly Departmental reports Section 79 report 48monthly reports presented at meetings Reports 4 x reports 4 x departmental reports 4 x departmental reports Number of Audit Committee meetings 4 Notice Attendance Register Minutes 1
Implement Annual Audit operational plan On going. Reports Ongoing Ongoing Ongoing Public Participation Number of IDP Rep meetings 3 Notice Attendance Register Minutes IDP meeting Number of Budget Consultation meetings 4 Notice Attendance Register Minutes QUARTER Vote / Indicator Unit of measurement Annual Target Annual Budget Measuring Tool Month Ending January 2017 Month Ending February 2017 Month Ending March 2017 Proj Actual Proj Actual Proj Actual To ensure Performance Management and Reporting Completion of 2015/16 Annual reports 1 Document Table Annual report to Council of Oversight Committee Publish Annual report for public scrutiny Table Annual Report & oversight report to council Compile SDBIP 2016/2017 2 Document Council Resolution . Development of SDBIP 2016/2017
Performance Agreements Municipal Manager and Section 57 Managers 2016/2017 6 Agreements Ensure the development of a credible Integrated Development Plan Approval of an MSA compliant lDP by Council – March 1 Process Plan Notice Attendance Register Minutes: Steering Committee Rep Forum . Steering Committee Rep Forum Meeting Convene IDP steering Committee meeting Rep Forum meeting Table draft IDP to council Submit Draft IDP to Prov COGTA Ensure effective customer care Number of Customer complains satisfactory attended to/resolved MM 12 Monthly Report of Complaints Monthly Departmental reports Section 79 report 48monthly departmental reports presented at Management meetings Reports 4 x reports 4 x departmental reports 4 x departmental reports Number of Audit Committee meetings 4 Notice Attendance Register Minutes 1
Implement Annual Audit operational plan On going. Reports Ongoing Ongoing Ongoing Public Participation Number of IDP Rep meetings 3 Notice Attendance Register Minutes IDP meeting Number of Budget Consultation meetings 4 Notice Attendance Register Minutes FOURTH QUARTER Vote / Indicator Unit of measurement Annual Target Annual Budget Measuring Tool Ending 2016 Ending May 2016 Month Ending June 2016 Proj Actual Proj Actual Proj Actual To ensure Performance Management and Reporting Completion of 2015/16 Annual reports 1 Document Preparation of Annual report 2016/2017 Compile SDBIP 2016/2017 2 Document Council Resolution Compile SDBIP 13/14 & submit to council for approval
Performance Agreements Municipal Manager and Section 57 Managers 2016/2017 6 Agreements Develop Performance Agreements for Section 57 managers & submit to council for approval Ensure the development of a credible Integrated Development Plan Approval of an MSA compliant lDP by Council – March 1 Process Plan Notice Attendance Register Minutes: Steering Committee Rep Forum . . Steering Committee Rep Forum Meeting Tabling of final IDP draft to council Ensure effective customer care Number of Customer complains satisfactory attended to/resolved MM 12 Monthly Report of Complaints Report on customer care as per register Report on customer care as per register Monthly Departmental reports Section 79 report 48monthly reports presented at meetings Reports 4 x reports 4 x departmental reports 4 x departmental reports Number of Audit Committee meetings 4 Notice Attendance Register Minutes 1
Implement Annual Audit operational plan On going. Reports Ongoing Ongoing Ongoing Public Participation Number of IDP Rep meetings 3 Notice Attendance Register Minutes IDP meeting Number of Budget Consultation meetings 4 Notice Attendance Register Minutes 5.3.3 Department – Corporate Services Vote: Corporate Services FIRST QUARTER Vote / Indicator Unit of measurement Annual Target Annual Budget Measuring Tool Month Ending July 2016 Month Ending August 2016 Month Ending September 2016 Proj Actual Proj Actual Proj Actual Development of policies and by-laws Number of identified policies completed 10 Policies Council Resolution 2 Number of identified By Laws completed 3 By Law Gazette Council Resolution 3
Deliver all agendas 48 hours before the meeting. 100% Report Review of contracts 10 Documents Concluded all outstanding legal matters 100% Monthly report Communication Publish a Newsletter 4 News letter 1 Upgrade the functional website 1 Report of changes 1 SECOND QUARTER Vote / Indicator Unit of measurement Annual Target Annual Budget Measuring Tool Month Ending October 2016 Ending November 2016 Month Ending December 2016 Proj Actual Proj Actual Proj Actual
Minutes Monthly H&S reports 12 Document Report Report Report Effective Administration Turnover in days from receipt of document filed. 4 days Photos, Reports Deliver all agendas 48 hours before the meeting. 100% Report Review of contracts 10 Documents Concluded all outstanding legal matters 100% Monthly report Communication Publish a Newsletter 4 News letter 1 Upgrade the functional website 1 Report of changes 1
Thembelihle QUARTER Vote / Indicator Unit of measurement Annual Target Annual Budget Measuring Tool Month Ending January 2017 Month Ending February 2017 Month Ending 2017 Proj Actual Proj Actual Proj Actual Development of policies and by-laws Number of identified policies completed 10 Policies Council Resolution 2 Number of identified By Laws completed 3 By Law Gazette Council Resolution 3 Ensure effective administrative management and internal controls Monthly Departmental reports Section 79 Reports 12 Report 1x reports 1x report 1 x report Human Resource Development Review & report on Equity Plan 2 Plan Equity report Review & report Work Skills Plan 1 Plan 1 Training Committee Meetings 4 Notice Attendance Register Minutes 1 Review and approval of the Organogram 1 Document Council Resolution 1 Employment Contracts for all employees 353 Document 100 100 148 Job descriptions for all employees 353 Document 100 100 148 Number of vacancies to be filled 57 Appointment Letters Implementation of training plan 239 Report on completed training Training Plan report Labour Relations Labour Forum meetings 4 Notice Attendance Register Minutes 1
Disciplinary Cases Reported & Completed 100% Monthly Report on cases pending and completed Health, Safety and Environment Number of Health & Safety Com. meetings 12 Notice Attendance Register Minutes Meeting Meeting Meeting Monthly H&S reports 12 Document Report Report Report Effective Administration Turnover in days from receipt of document until filed. 4 days Photos, Reports Deliver all agendas 48 before the meeting. 100% Report Review of contracts 10 Documents Concluded all outstanding matters 100% Monthly report Communication Publish a Newsletter 4 News letter 1 Upgrade the functional website 1 Report of changes 1
FOURTH QUARTER Vote / Indicator Unit of measurement Annual Target Annual Budget Measuring Tool Month Ending April 2017 Ending May 2017 Month Ending June 2017 Proj Actual Proj Actual Proj Actual Development of policies and by-laws Number of identified policies completed 10 Policies Council Resolution 2 Number of identified By Laws completed 3 By Law Gazette Council Resolution 3 Ensure effective administrative management and internal controls Monthly Departmental reports Section 79 Reports 12 Report 1x reports 1x report 1 x report Human Resource Development Review & report on Equity Plan 2 Plan Equity report Review & report Work Skills Plan 1 Plan 1 Training Committee Meetings 4 Notice Attendance Register Minutes 1 Review and approval of the Organogram 1 Document Council Resolution 1 Employment Contracts for all employees 133 Document 100 100 148 Job descriptions for all employees 133 Document 100 100 148 Number of vacancies to be filled 57 Appointment Letters Implementation of training plan 239 Report on completed training Training Plan report Labour Relations Local Labour Forum meetings 4 Notice Attendance Register Minutes 1
Disciplinary Cases Reported & Completed 100% Monthly Report on cases pending and completed Health, Safety and Environment Number of Health & Safety Com. meetings 12 Notice Attendance Register Minutes Meeting Meeting Meeting Monthly H&S reports 12 Document Report Report Report Effective Administration Turnover in days from receipt of document until filed. 4 days Photos, Reports Deliver all agendas 48 hours before the meeting. 100% Report Review of contracts 10 Documents Concluded all outstanding legal matters 100% Monthly report Communication Publish a Newsletter 4 News letter 1 Upgrade the functional website 1 Report of changes 1
5.3.4 Department: Finance Vote: Finance FIRST QUARTER Vote / indicator Unit of measurement Annual Target Annual Budget Measuring Tool Month Ending July 2016 Month Ending August 2016 Month Ending September 2016 Proj Actual Proj Actual Proj Actual Ensure accurate and timeously reporting and Planning Monthly budget control. reconciliation of general ledger accounts and report accordingly 12 Report Monthly report Monthly report Monthly report Clear suspense accounts monthly Number of suspense accounts with balances per month 0 Copy of suspense accounts 0 0 0 MFMA quarterly reports to Council, National Treasury, Provincial Treasury 4 Report 1 MFMA section 71 reports - monthly 12 Report Report submitted Report submitted Report submitted Timeously submission of Mid-Year report to Council. National & Provincial Treasury and as per MFMA requirement 1 Report Compile five year financial plan 1 Plan 1 Qualified staff members in terms of Treasury requirements 10 Progress Report per quarter 1 1 1 Comply with all legislations and regulations All Report Improve audit opinion - Clean Audit Audit Report Audit Reports Internal External To develop a compliant budget and financial statements Timeously preparation and submission of Annual Financial Statements to in accepted GRAP format 1 Statements AFS submitted to AG Timeously approval of annual budget as per required timeframe of MFMA 1 Budget Council resolution Preparation and approval of Adjusted Budget 1 Budget Council Resolution Approval of Electricity tariffs by NERSA 1 Approval by NERSA 1
Establish and maintain financial systems and policies Ensure 100% collection and receipt of grant funding as per DoRA allocations 12 Proof of receipt Monthly report Monthly report Monthly report Create electronic files for consumers All Progress report on electronic file creation Bill consumers monthly before the 25th of the month. 12 Report 1 1 1 Accurate Billing Farms Residential Sites Business Sites 12 Report Register all indigent households All Monthly report on indigent registrations Increase revenue by 15% 100% Report of revenue per quarter Decrease debtors book by 30% 100% Report Debts recovered recovered Debts recovered Establish a Customer Care Centre 1 Report 1 Respond to customer queries within 24 All Report All All All Settling creditors within 30 days Number of creditors older than 30 days 0 Report
Improve time-around-time at SC regarding orders, quotations and requests 1 Goods received note Policy and regulations for SCM Adjudicate bids within 60 days 60 days Notice Attendance Register Minutes Increase local spending to 50% in Thembelihle and 80% in the Northern Cape 100% Monthly report Apply an effective cash flow and investment management as per approved policy requirements 1 Report Investment policy approved Counting inventory 12 Report 1 1 1 Counting Assets 4 Report 1 Develop and implement an IT policy and strategy 1 Policy IT policy developed
SECOND QUARTER Vote / indicator Unit of measurement Annual Target Annual Budget Measuring Tool Month Ending October 2016 Ending November 2016 Month Ending December 2016 Proj Actual Proj Actual Proj Actual Ensure accurate and timeously reporting and Planning Monthly budget control. reconciliation of general ledger accounts and report accordingly 12 Report Monthly report Monthly report Monthly report suspense accounts monthly Number of suspense accounts with balances per month 0 Copy of suspense accounts 0 0 0 MFMA quarterly reports to Council, National Treasury, Provincial Treasury 4 Report 1 MFMA section 71 reports - monthly 12 Report Report submitted Report submitted Report submitted Timeously submission of Mid-Year report to Council. National & Provincial Treasury and Mayor as per MFMA requirement 1 Report Compile five year financial plan 1 Plan 1 Qualified staff members in terms of Treasury requirements 10 Progress Report per quarter 1 1 1 Comply with all legislations and regulations All Audit Report Improve audit opinion - Clean Audit Audit Report Audit Reports Internal External To develop a compliant budget and financial statements Timeously preparation and submission of Annual Financial Statements to in newly accepted GRAP format 1 Statements AFS submitted to AG Timeously approval of annual budget as per required timeframe of MFMA 1 Budget Council resolution Preparation and approval of Adjusted Budget 1 Budget Council Resolution Approval of Electricity tariffs by NERSA 1 Approval by NERSA 1
Establish and maintain financial systems and policies Ensure 100% collection and receipt of funding as per DoRA allocations 12 Proof of receipt Monthly report Monthly report Monthly report Create electronic for consumers All Progress report on electronic file creation Bill consumers monthly before the 25th of the month. 12 Report 1 1 1 Accurate Billing Residential Sites Business Sites 12 Report Register all indigent households All Monthly report on indigent registrations Increase revenue by 15% 100% Report of revenue per quarter Decrease debtors book by 30% 100% Report Debts recovered Debts recovered Debts recovered Establish a Customer Care Centre 1 Report 1 Respond to customer queries within 24 hours All Report All All All Settling creditors within 30 days Number of creditors older than 30 days 0 Report
QUARTER Vote / indicator Unit of measurement Annual Target Annual Budget Measuring Tool Month Ending January 2017 Month Ending February 2017 Month Ending March 2017 Proj Actual Proj Actual Proj Actual Ensure accurate and timeously reporting and Planning Monthly budget control. reconciliation of general ledger accounts and report accordingly 12 Report Monthly report Monthly report Monthly report Clear suspense accounts monthly Number of suspense accounts with balances per month 0 Copy of suspense accounts 0 0 0 MFMA quarterly reports to Council, National Treasury, Provincial Treasury 4 Report 1 MFMA section 71 reports - monthly 12 Report Report submitted Report submitted Report submitted Timeously submission of Mid-Year report to Council. National & Provincial Treasury and as per MFMA requirement 1 Report Compile five year financial plan 1 Plan 1 Qualified members in terms of Treasury requirements 10 Progress Report per quarter 1 1 1 Comply with all legislations and regulations All Audit Report Improve audit opinion - Clean Audit Audit Report Audit Reports Internal External To develop a compliant budget and financial statements Timeously preparation and submission of Annual Financial Statements to in newly accepted GRAP format 1 Statements AFS submitted to AG Timeously approval of annual budget as per required timeframe of MFMA 1 Budget Council resolution Preparation and approval of Adjusted Budget 1 Budget Council Resolution Approval of Electricity tariffs by 1 Approval by NERSA 1
Establish and maintain financial systems and policies Ensure 100% collection and receipt of grant funding as per DoRA allocations 12 of receipt Monthly report Monthly report Monthly report Create electronic for consumers All Progress report on electronic file creation Bill consumers monthly before the 25th of the month. 12 Report 1 1 1 Accurate Billing Farms Residential Sites Business Sites 12 Report Register all indigent households All Monthly report on indigent registrations Increase revenue by 15% 100% Report of revenue per quarter Decrease debtors book by 30% 100% Report recovered Debts recovered Debts recovered Establish a Customer Care Centre 1 Report 1 Respond to customer queries within 24 All Report All All All Settling creditors within 30 days Number of creditors older than 30 days 0 Report
Improve time-around-time at SC regarding orders, quotations and requests 1 Goods received note Policy and regulations for SCM Adjudicate bids within 60 days 60 days Notice Attendance Register Minutes Increase local spending to 50% in Thembelihle and 80% in the Northern Cape 100% Monthly report Apply an effective cash flow and investment management as per approved policy requirements 1 Report Investment policy approved Counting inventory 12 Report 1 1 1 Counting Assets 4 Report 1 Develop and implement an IT policy and strategy 1 Policy IT policy developed
FOURTH QUARTER Vote / indicator Unit of measurement Annual Target Annual Budget Measuring Tool Month Ending April 2017 Month Ending May 2017 Month Ending June 2017 Proj Actual Proj Actual Proj Actual Ensure accurate and timeously reporting and Planning Monthly budget control. reconciliation of general ledger accounts and report accordingly 12 Report Monthly report Monthly report Monthly report suspense accounts monthly Number of suspense accounts with balances per month 0 Copy of suspense accounts 0 0 0 MFMA quarterly reports to Council, National Treasury, Provincial Treasury 4 Report 1 MFMA section 71 reports - monthly 12 Report Report submitted Report submitted Report submitted Timeously submission of Mid-Year report to Council. National & Provincial Treasury and Mayor as per MFMA requirement 1 Report Compile five year financial plan 1 Plan 1 Qualified staff members in terms of Treasury requirements 10 Progress Report per quarter 1 1 1 Comply with all legislations and regulations All Audit Report Improve audit opinion - Clean Audit Report Reports Internal External To develop a compliant budget and financial statements Timeously preparation and submission of Annual Financial Statements to in newly accepted GRAP format 1 Statements AFS submitted to AG Timeously approval of annual budget as per required timeframe of MFMA 1 Budget Council resolution Preparation and approval of Adjusted Budget 1 Budget Council Resolution
Settling creditors within 30 days Number of creditors than 30 days 0 Report Improve time-around-time at SC regarding orders, quotations and requests 1 Goods received note Policy and regulations for SCM Adjudicate bids within 60 days 60 days Notice Attendance Register Minutes Increase local spending to 50% in Thembelihle and 80% in the Northern Cape 100% Monthly report Apply an effective cash flow and investment management as per approved policy requirements 1 Report Investment policy approved Counting inventory 12 Report 1 1 1 Counting Assets 4 Report 1 Develop and implement an IT policy and strategy 1 Policy IT policy developed
Register all MIG Projects Number of projects registered per All Report PMU Report monthly to MIG ( 12 reports) 12 Report 1 1 1 Update the MIG System All Projects Report 1 1 1 Complete all projects within set time frames Number of projects completed per month All Report FOURTH QUARTER Vote / Indicator Unit of measurement Annual Target Annual Budget Measuring Tool Month Ending January 2017 Month Ending February 2017 Ending March 2017 Proj Actual Proj Actual Proj Actual Provision of temporary services Provide with water Temporary 100% Job card 100% 100% 100% 100% Provision of sustainable basic services Provide sanitation to households 100% Section 79 Report (Job Cards) Provide basic electricity to households New sites 100% Section 79 Report (Job Provide basic water to households 100% Section 79 Report (Job Cards) Maintenance of public facilities Maintenance of water and networks 100% Section 79 Report (Job Cards) Maintenance of electricity networks 100% Section 79 Report (Job Cards) Maintenance of purification plants 100% Section 79 Report (Job Cards) Maintenance and upgrade of sewerage systems 100% Section 79 Report (Job Cards) Planning and strategies Develop a water strategy and management plan 0 Water Service Development Plan Develop and compile a road and storm water master plan 0 Plan
5.3.6 Department: Community Services Vote: Planning & Development . FIRST QUARTER Vote / Indicator Unit of measurement Annual Target Annual Budget Measuring Tool Month Ending July 2016 Ending August 2016 Month Ending September 2016 Proj Actual Proj Actual Proj Actual Cemeteries Maintenance of all Cemeteries All Job Card All cemeteries (Establishment of access roads; Cutting grass inside the cemeteries; laying of lawn in cemeteries where there has never been lawn) All cemeteries (Establishment of access Cutting grass inside the cemeteries; laying of lawn in cemeteries where there has never been lawn) All cemeteries (Establishment of access roads; Cutting grass inside the cemeteries; laying of lawn in cemeteries where there has never been lawn) Procure weed killer. All units Job card Procure weed killer for all units Provision of fencing to existing cemeteries 2 Photos Maintenance of public facilities Maintenance of recreation and sports facilities All Job card All All All Maintenance of gardens/parks around municipal buildings All Job card All All All Refuse removal and cleaning at facilities All Job card All All All Waste management Refuse removal and cleaning 2600 per month Number of removals per month as per job cards Once a week 2600 Residential Business 31 200 10 400 10 400 10 400 Dustbins for new developments 160 40 Clean Up campaigns 1 per town per quarter 8 Photos Report 2
Procurement of a new Compactor truck 0 Removal of illegal dumping All Photos Job Card Maintenance of recreational facilities Maintenance of gardens around municipal buildings All Photos Job Cards All All All Greening of Thembelihle – Planting of trees,shrubs, perennials and annual plants 40 Photos Job Maintenance of sidewalks edges and open spaces All parks, sidewalks edges and open spaces Photos Job Cards All parks, sidewalks edges and open spaces All parks, sidewalks edges and open spaces All parks, sidewalks edges and open spaces Grass cutting and fertilizing All units Photos Job Cards All units All All units Alien and invader vegetation removal All units Photos Job Cards All units All units All units Planning and strategies Develop Waste Management Plan 1 Plan Tender for appointment of a service provider for the development of a waste management plan SECOND QUARTER Vote / Indicator Unit of measurement Annual Target Annual Budget Measuring Tool Month Ending October 2016 Month Ending November 2016 Ending December 2016 Proj Actual Proj Actual Proj Actual Cemeteries Maintenance of all Cemeteries All Job Card All cemeteries (Establishment of access roads; Cutting grass inside the All cemeteries (Establishment of access Cutting grass inside the cemeteries; All cemeteries (Establishment of access roads; Cutting grass inside the
cutting and fertilizing All units Photos Job Cards All All units All units Alien and invader vegetation removal All Photos Job Cards All units All All units Planning and strategies Develop Waste Management Plan 1 Plan Tender for appointment of a service provider for the development of a waste management plan THIRD QUARTER Vote / Indicator Unit of measurement Annual Target Annual Budget Measuring Tool Month Ending January 2017 Month Ending February 2017 Ending March 2017 Proj Actual Proj Actual Proj Actual Cemeteries Maintenance of all Cemeteries All Job Card All cemeteries (Establishment of access roads; Cutting grass inside the cemeteries; laying of lawn in cemeteries where there has never been lawn) All cemeteries (Establishment of access roads; Cutting grass inside the cemeteries; laying of lawn in cemeteries where there has never been lawn) All cemeteries (Establishment of access roads; Cutting grass inside the cemeteries; laying of lawn in cemeteries where there has never been lawn) Procure weed killer. All units Job card Procure weed killer for all Provision of fencing to existing cemeteries 2 Photos 2 Maintenance of public facilities Maintenance of recreation and sports facilities All Job card All All All Maintenance of gardens/parks around municipal buildings All Job card All All All Refuse removal and cleaning at facilities All Job card All All All
FOURTH QUARTER Vote / Indicator Unit of measurement Annual Target Annual Budget Measuring Tool Month Ending April 2017 Month Ending May 2017 Month Ending June 2017 Proj Actual Proj Actual Proj Actual Cemeteries Maintenance of all Cemeteries All Job Card All cemeteries (Establishment of access roads; Cutting grass inside the cemeteries; laying of lawn in cemeteries All cemeteries (Establishment of access roads; Cutting grass inside the cemeteries; laying of lawn in cemeteries All cemeteries (Establishment of access roads; Cutting grass inside the cemeteries; laying of lawn in cemeteries
Maintenance of sidewalks edges and open spaces All parks, sidewalks edges and open spaces Photos Job Cards All parks, sidewalks edges and open spaces All parks, sidewalks edges and open spaces All sidewalks edges and open spaces Grass cutting and fertilizing All units Photos Job Cards All units All units All Alien and invader vegetation removal All units Photos Job All units All units All units Develop Waste Management Plan 1 Plan Tender for appointment of a service provider for the development of a waste management plan 1 Planning and strategies Number of fines issued per month 2400 Report 200 200 200