Pre-Claimed Students Search Claims and Pre-Claims by SASID SASIDs with Multiples Claims SIF Claiming Error Report All reports, except for the Search Claims and Pre-Claims by SASID Report and the SIF Claiming Error Report, allow for results to be filtered by up to four fields: SASID School Code Grade Level – minimum two numbers or two Capital letters (e.g., “05” or “PK”) School Year The Search Claims and Pre-Claims by SASID Report can be filtered but only by SASID as the name implies. The SIF Claiming Error Report cannot be filtered. To filter results: Enter the required information in the applicable field(s), and click Filter. To clear one filter at a time, click the small “X” at the far right inside the applicable Filter by box, and click Filter. Results will revert to all records for that report. To clear all of the filters at once, click Reset and then Filter. Results will revert to all records for that report. If the filters applied exclude all of the logged-in district user’s claimed students, the report displays “No Data Available” in place of results. To view only claims and pre-claims for Private Special Education and/or DYS/SEIS programs, type “Out Of District” (every word capitalized) in the School Code filter box, and click Filter. All reports can be exported to Excel or PDF formats. Claimed Students Report Once the claiming process is complete, a district user can confirm the district’s list of claimed students by running the Claimed Students report available in Public Folders > SIF > Student Claiming > Reports folder. Select your district Click Finish Students are listed in alphabetical order by last name, and the Inserted by column identifies how the student was claimed. Students claimed to a Collaborative or Private Special Education Agency including DYS/SEIS by the sending district will have the Sending District in the Claiming District column. If a student appears in the Claimed Students report, all of the student’s historical MCAS records can be obtained by selecting Claimed Students in any of the 600-level reports. To obtain a student’s entire MCAS history, run the Assessment History Summary (PE613) report. This report also provides a
CLAIM021 A record with a Grade Level that is not recognized by EOE Grade Level has invalid format CLAIM022 A record without a School Year School year is missing CLAIM023 A record with a School Year that is not 4 digits School year has invalid format CLAIM024 A record with a Date of Birth not formatted as mm/dd/yyyyy DOB has invalid format CLAIM025 A record without a valid Org Code Invalid Org Code CLAIM026 A record without a valid School Code Invalid School Code Legacy (Manual) Claiming Validation Error Codes SIF Error Code Trigger Error Description CLAIM003 File includes a record without a SASID; SASID field is null. Row # n : SASID is missing. CLAIM004 File includes a record with a SASID that is not 10 digits long. Row # n : SASID must be 10 digits / Invalid format CLAIM005 File includes a record with an invalid SASID (district has provided a 10 digit number that is not a recognized SASID). Row # n : SASID is invalid (district has provided a 10 digit number that is not a recognized SASID) CLAIM006 File includes a record without a Last Name. Row # n : Last Name is missing. CLAIM007 File includes a record with a Last Name that contains invalid characters. Row # n : Last Name contains invalid characters. CLAIM008 File includes a record with a Middle Name that contains invalid characters. Row # n : Middle Name contains invalid characters. CLAIM009 File includes a record without a First Name. Row # n : First Name is missing. CLAIM010 File includes a record with a First Name that contains invalid characters. Row # n : First Name contains invalid characters. CLAIM011 File includes a record without a Birth Date. Row # n : Birth Date is missing.