education of the agenda embedded and rolled out equally across non-commercial and commercial areas. Job Evaluation to ensure included retrospectively as job descriptions come for renewal on the cycle. Include sustainability more prominently in the Officer Inductions Awareness of the sustainability agenda Educate incoming Officers on the UWE context of sustainability and student policy to date Help integrate part-time Officers with full-time Officers Establish relationship with UWE directorate on these issues Work with Quinn from the NUS to look at training for the Officer team to explore the holistic nature of sustainability. Create training resources with Quinn. Set date in the officer diaries to run the training. Engage Jim Longhurst and Georgie Gough to create time to meet officers and explore working together and responsibilities on both sides. Get feedback from the training event to ascertain how successful it had been. Trial inviting new managers to the training to help them embrace their role. The training takes place during 2016 induction programme. Positive feedback from the session and constrictive feedback to improve the process moving forward. All Officers engage with the sustainability agenda. One full-time President takes on the role of lead on sustainability within the team. Good working between the full-time Presidents and part-time Sustainability Officer (through Exec meetings and minutes). Individual action plans created. May 2016 organise July 2016 delivery RC Lead with KD. Build on the sustainability training from the Officer Inductions 2016 and make more widely available to all staff in summer 2017. Improve education and understand of what the sustainability Build on feedback from Officer inductions 2016 to re-run for Officers’ 2017 intake. Broaden the invitation to all staff who feel they have a development need to better understand the agenda. Managers to identify key staff who could play a champion role to target invitations. Session take places. Attendees include full-time and part-time Officers and staff team – across commercial and Positive feedback and to the session. May-June 2017 organise. July-August 2017 roll out training and follow up with UWE’s online training course as supplement. WH Lead. SK/new HR Manager RC input
New Sustainability Committee to sign off printers with Executive. back from sick leave). Make recommendations Summer 2017 – implement with Welcome printing, as the bulk of printing needed for the academic year. Western Eye reduction – evaluate waste created by Western Eye printing to ascertain correct amount to cover all campus sites. Evaluate current waste with Estates Team. Decrease as needed (amend – 3,000 down to 2,000 copies) with Morton’s Print. Change order with printers. Longer term – support online presence. Decrease in Western Eye printing through change to the order and new invoice created. Yearly evaluation put into Opportunities planning cycle with Student Media. March 2017 review. April 2017 new order submitted. VP Societies and Opportunities Department Leadership Race elections review – strategies to reduce printing and physical campaign materials. As part of the elections debrief, collect up all election newspapers to ascertain waste created. Devise additional training to help candidates to reuse materials/use other promotional techniques to reduce need to physical print. Explore print cap. Make recommendations for Elections 2018. Recommendations created for 2018 elections. Count waste March 2017. April/May 2017 review. HM with EB IT: Officer handover of iPads – reduce printing for University and internal meetings. Ensure handover in 2015-2016 and 2017-2018 officer cohorts of The Student Union iPads and training given so new officers do not need to print papers for multiple University meetings. Officers have iPad and are equipped to use them. June/July – 2016 June/July 2017 TB
IT: World Pay Contract Negotiated Change suppliers through negotiating new World Pay Contract. Train relevant staff and roll out. Savings of £5k. October 2016 MR Finance Department New systems and processes for increased economic stability. Recruit new Finance Manager. Finance Manager to recruit new staff. Review of processes and procedures and changes implemented. Cost saving. New policies and procedures produced. Training rolled out to staff. Less printing of accounts. Stronger financial situation projected for 2017-2018. Positive feedback from auditors and UWE’s finance team. Board of Trustees sign off in Finance Committee. Recruitment – July 2016 Review Processes – November – February 2016 New Procedures for consultation – March 2017 New staff training – May 2017 TB New Finance Manager Reduce physical paperwork from Finance. More online / paperless / less printing Review processes. Create online society paperwork option for submitting. Print less management accounts. More online / paperless / less printing. No manageable accounts printed - electronic circulation. Societies’ paperwork on “How To” section of website. Review processes – 2017 Nov – online management accounts. MB Review Banking with UWE – Triodos proposal Attend Triodos Meeting in March 2017 with UWE. Explore viability and make risk and benefit analysis. Proposal to Board of Trustees. Evaluation created of ethical banking. Board of Trustee discussion and minutes. March 2017 meeting. Review and proposals to Board of Trustees – summer 2017 MB Feb
Building Department Carbon Action Project The Students Union's participation in the Carbon Action Project alongside various departments and faculties of the University A scheme to raise awareness, and ultimately reduce, energy and water use at UWE Bristol. Over the next year, we will be contributing to energy and water savings, with regular input from the UWE Energy Team on our performance. DP to work with KN in UWE to agreed engagement with the pilot. Staff to complete carbon action survey. Baseline energy and water consumption taken. Regular reports to necessary personnel. Discussions with UWE – July 2016 Pilot phase July 2016 – April 2017. Survey to be sent 28 September 2016- baseline attitudes. April – July 2017 – refine model to roll out wider. Create tools and resources to further empowerment of staff to make reduction. July 2017 – evaluate. DP Collaboration on resources – awards/stationary cupboard RECOOP team meeting to explore collaboration on awards. Circulate learnings from EAUC Awards to all award organisers. Create the stationary cupboard as hub of all shared resources. New sign in / our process established. August 2016 – review stationary cupboard – include in inductions for new staff. October 2016 – RECOOP meeting Create shared resources spreadsheet – Nov 2016 Order accordingly and organise awards – Jan-April 2017 Review awards and make recommendations – May/June 2017. DP Ensure the new building meets the needs of our diverse student Review equality and diversity within the building with Architectural and E and D staff champions from UWE. Meeting – Nov 2016 Cost Recommendations – Dec 16 DP
Education of staff to have counter interactions with students Discount for reusable coffee cups in coffee outlets Offer bamboo reusable coffee cups at (almost) cost price for staff and students to purchase at point of sale. Introduce increase of a 20p discount for customers who bring their own mug (double 10p from last year) Discount in place on tills/EPOS system. Cafes are stocked with reusable cups to sell. Discount is used and cups sold. August 2016. PD Provide a healthier menu with more range in The Students’ Union Bar Review menu and offer improved vegan and vegetarian options Add an “under 500 calorie” range for those considering their calorie intake and weight management Change sandwich supplier to improve vegetarian, vegan, GF, Halal options Further improve vegetarian and vegan options on main menu All chicken halal – August 2017 Menu created with key to show different dietary and calorie counts. Increased variety on the menu. August 2016 – review menu and redesign menu Summer 2017 - change sandwich supplier to improve vegetarian, vegan, GF, Halal options Further improve vegetarian and vegan options on main menu PD Increase vegan and vegetarian options in The Students’ Union Shops Work with a local supplier to provide a wide range of vegan snacks such as vegetable pasties, samosas and fruit snacks. Listened to students on what they have been asking for and have increased our sandwich range of vegan products Improve marketing and signage both within and outside the shop (suppliers Ginsters and Urban Eats (Adelie)). See an increase in volume sold on multiple campus sites. January 2017 MM
NUS Alcohol Impact Accreditation Submission Best Bar None Resubmission – achieve Gold Partnership between student engagement and commercial services – with UWE to complete submission November 2017. Student researcher established in post. Analyse criteria and create action plan. Introduce more non-alcoholic events, better non-alcohol promotions – contribute to health and wellbeing agenda. Submission achieved and accreditation threshold reached. Ongoing action plan established beyond accreditation. Nov 2017 deadline for audit. RC/PD More diversity in events programme at multiple campus sites Establish vegan curry and Netflix & chill night at Glenside and similar vegan festival at Bower. Events as part of Feel Good Promotion. Well attended events. Feel Good February Events – Feb 2017 RP/MB Establish Bring Your Own Bowl events with HallsLife – tackling pre drinking and linking to student-led food waste cafe Agree dates throughout the year to run events Connect with food waste charities Source food for events Work with kitchen to create menu Introduce student engagement element to talk about food waste Promote to students Monitor attendance on the night Monitor portions given out Social media engagement September 2017 establish event dates TB/CH Student Engagement Increase engagement of sports clubs and societies in the sustainability agenda Review Greener Futures Award Encourage applications through Review current engagement with Greener Futures Award from societies and clubs. Work with opportunities and students to create new criteria to improve breadth of engagement. Increased engagement in Greener Futures Award via applications through change for change. Funding successfully awarded and projects evaluated. Review November 2016 – June 2017 Engage MA student – June 2017 Recommendations for August 2017 to implement Trail 2017 first semester. TB/JH
Community Garden into regular events programme. Work with UWE Wellbeing and Healthy University to launch mindfulness in the garden Meet with Woodland committees. Undertake risk assessments. Establish website sign up. Organise tools and resources. Work with the UWE Grounds team to plan Wednesday garden sessions. Purchase necessary tools. Promote action days. Meet with UWE Wellbeing and Healthy University to explore mindfulness in the garden. Create promotional materials for these services to utilise. Sessions well attended and good engagement and feedback from partner organisations. Launch mindfulness in the garden – 2016. June 2017 review the programme and suggest improvements for 17/18. Improve social media content and engagement – as no physical promotion printed. Recruit student staff to role. Training with Marketing. SS to create and filter content. Use social media planning platforms to schedule in advance. Review June 2017 effectiveness of additional resource. Increased content being produced. Increase retweets, views, shares and engagement. June 2017 review social media engagement TB - CM
Create Sustainability Committee Work with Sustainability Officer and Reps Team to devise structure and terms of reference for committee. Create role descriptions. Plan AGM date. Promote roles to students. Promote the committee once elected. Elected committee with 7 positions in place. March 2017 AGM January 2017 scope out committee February 2017 – create role profiles TB and TH Ensure that Sustainability Officer position is contested and has good voter turnout. Promote the benefits of this role and skills gained – TH as a case study. Promote the role to students, especially through courses and Green Team. Support organisation wide initiatives to increase voter turnout. Work with TH to articulate the benefits of being the Officer. Contested Officer position. Increased voter turnout on 2015 elections. January 2017 recommend March 2017 voting TH/Reps Reduce need for printed materials within Leadership Race. Organise a crafternoon with recycled materials for candidates to use. Organise date with Reps for crafternoon to take place. Promote to candidates and campaign teams. Collect materials left from other campaigns and cardboard from shops and bars. Activity well attended by candidates. More alternative promotion created as a result. Feb/March 2017 CM Student Ideas - sustainability promotion. Launching the new online student ideas democracy structure. Organise volunteers/Green Team members and elected officers to go out with iPads and to engage students in new platform. Number of green related ideas submitted online. Ideas making it through voting rounds to council and passed. October 2016 launch. TB/CT
Guide and in moving out campaigns. Strategy and Accreditation Ensure Green Team Coordinator post continues beyond initial seed UWE Funding – create permanent post with activity budget. Lobby University with impact of the two year pilot. Once successful, recruit and train new staff member. April 2016 budget rounds Recruitment May 2016 New staff start August 2016. RC/TB NUS Responsible Futures Accreditation – receive award (400 marks threshold) Form steering group with UWE. Create action plan and break down task list. Recruit student auditors and focus group participants. April 2016 Audit May 2017 Awarded RC NUS Green Impact – Achieve Very Good as minimum Review new criteria and agree lead departments. Create responsibilities and working group to oversee submission and set milestones to achieve actions. Upload evidence to workbook. May 2017 deadline RC/DP Green Gown Awards – 2016 and 2017 bid Apply for Student Engagement Category at Green Gown Awards – EAUC. 2017 Awards: Apply for individual champion student and staff member categories. June 2016 submissions create October 2016 second round submission and video creation November 2016 awards evening March 2017 scope out awards with UWE June 2017 awards submission October 2017 second round submission RC Fairtrade Awards – South West Write submission for best café and multiple retailer categories. February 2017 submission March 2017 awards MM/PD