Significant beef market decline National off-site BSE/FEAD/ FMD incident CM High Financial hedging such as futures and options; Heightened onsite biosecurity measures; Industry-wide FMD awareness education Total/partial loss of feedyard Severe weather (e.g., Tornado, Flood, Wildfire) CM FF FM High Emergency evacuation and response plans; Alternate cattle transport and holding options; Alternate feed/water supplies Adequate insurance coverage; Loss of off-site transportation Weather Labor strike CM FF Medium Onsite feed ingredient/feed reserves; Alternate transportation Loss of utilities Weather Utility malfunction All Medium Backup power at feedyards; Timely data backups of vital records at corporate office; Manual (paper-based) backup plans Loss of supplier Commodity shortage Supplier failure Business product failure CM FF IT Medium Alternate feed mixture plans; Alternate supplier options; Supplier performance/financial audits Loss of downstream customer Business failure Decline in beef demand CM Medium Alternate packing/rendering options Feedyard equipment failure Employee error Aging equipment Inadequate maintenance CM FF FM Medium Equipment spares; Preventive maintenance programs for all feedyard equipment; Employee equipment use training
KEY BUSINESS FUNCTION #1 CATTLE MOVEMENT AND HOLDING Sub-Functions: Mark only those resources, assets and or positions critical to the performance or completion of each sub-function. (add additional resources/assets as needed) How long (time) before the loss of this sub-function impacts operations? Estimate the financial impact with the loss of this sub-function (based on percentage of gross) Management Line Management Hourly Horses Stationary Equipment Mobile Equipment Utilities ( gas, elect.) Computers Communications equip Transportation 1 Movement of cattle onto the feedyard Hours Days Weeks Months Insignificant Somewhat Insignificant Significant Very Significant Catastrophic 2 Movement of cattle off the feedyard Hours Days Weeks Months Insignificant Somewhat Insignificant Significant Very Significant Catastrophic 3 Cattle tracking databases, tagging, etc… Days Weeks Months Insignificant Somewhat Insignificant Significant Very Significant Catastrophic KEY BUSINESS FUNCTION #2 Mark only those resources, assets and or positions critical to the performance or completion of each sub-function. (add additional resources/assets as needed)
FEEDMILL / FEED DELIVERY Sub-Functions: this sub-function impacts operations? (based on percentage of gross) Management Line Management Hourly Labor Horses Stationary Equipment Mobile Equipment Utilities ( gas, elect.) Supply Vendors Transportation Feed Ingredients Computers Automated Equipment Switch Panel Fuel (gas, diesel, etc…) Communications equip 1 Receipt of feed commodities Days Weeks Months Insignificant Somewhat Insignificant Significant Very Significant Catastrophic 2 Receipt of feed additives Hours Days Weeks Months Insignificant Somewhat Insignificant Significant Very Significant Catastrophic 3 Feed processing, mixing, storage Hours Days Weeks Months Insignificant Somewhat Insignificant Significant Very Significant Catastrophic 4 Bunk reading/feed calling Hours Days Weeks Months Insignificant Somewhat Insignificant Significant Very Significant Catastrophic 5 Ration formulation Hours Days Weeks Months Insignificant Somewhat Insignificant Significant Very Significant Catastrophic
6 Feed delivery to cattle Hours Days Weeks Months Insignificant Somewhat Insignificant Significant Very Significant Catastrophic 7 Water delivery to cattle Hours Days Months Insignificant Somewhat Insignificant Significant Very Significant Catastrophic KEY BUSINESS FUNCTION #3 FACILITY MAINTENANCE Sub-Functions: Mark only resources, assets and or positions critical to the performance or completion of each sub-function. (add additional resources/assets as needed) How long (time) before loss of this sub-function impacts operations? Estimate the financial impact with the loss of this sub-function on percentage of gross) Management Line Management Hourly Labor Stationary Equipment Mobile Equipment Utilities ( gas, elect.) Supply Vendors Transportation Computers Fuel (gas, diesel, etc…) Communications equip 1 Building maintenance Hours Days Weeks Months Insignificant Somewhat Insignificant Significant Very Significant Catastrophic
2 Vehicle maintenance (tractors, feed trucks, pickups etc.) Hours Days Weeks Months Insignificant Somewhat Insignificant Significant Very Significant Catastrophic 3 Truck scale maintenance and certification Hours Days Weeks Months Insignificant Somewhat Insignificant Significant Very Significant Catastrophic 4 Feed bunk and water tank maintenance Days Weeks Months Insignificant Somewhat Insignificant Significant Very Significant Catastrophic 5 Watering supply maintenance (well and storage) Hours Days Weeks Months Insignificant Somewhat Insignificant Significant Very Significant Catastrophic 6 Fence maintenance Hours Days Weeks Months Insignificant Somewhat Insignificant Significant Very Significant Catastrophic
7 Electrical equipment maintenance Days Weeks Months Insignificant Somewhat Insignificant Significant Very Significant Catastrophic 8 Mill maintenance Hours Days Weeks Months Insignificant Somewhat Insignificant Significant Very Significant Catastrophic 9 Boiler/Steam Generator Hours Days Weeks Months Insignificant Somewhat Insignificant Significant Very Significant Catastrophic KEY BUSINESS FUNCTION #4 Mark only resources, assets and or positions critical to the performance or completion of each sub-function. (add additional resources/assets as needed)
ADMINISTRATION / PERSONNEL Sub-Functions: this sub-function impacts operations? (based on percentage of gross) Management Line Management Hourly Labor Horses Stationary Equipment Mobile Equipment Utilities ( gas, Computers Communications equip Transportation 1 Payroll Hours Days Weeks Months Insignificant Somewhat Insignificant Significant Very Significant Catastrophic 2 Accounts Receivable Hours Days Weeks Months Insignificant Somewhat Insignificant Significant Very Significant Catastrophic 3 Accounts Payable Days Weeks Months Insignificant Somewhat Insignificant Significant Very Significant Catastrophic 4 IT Systems and databases to support feedyard personnel Hours Days Weeks Months Insignificant Somewhat Insignificant Significant Very Significant Catastrophic 5 Overall feedyard management and supervision Hours Days Weeks Months Insignificant Somewhat Insignificant Significant Very Significant Catastrophic
6 Hourly employees management Hours Days Weeks Months Insignificant Somewhat Insignificant Significant Very Significant Catastrophic KEY BUSINESS FUNCTION #6 CAPITAL AND INVESTMENTS Sub-Functions: Mark only those resources, assets and or positions critical to the performance or completion of each sub-function. (add additional resources/assets as needed) How long (time) before the loss of this sub-function impacts operations? Estimate the financial impact with the loss of this sub-function (based on percentage of gross) Management Line Management Hourly Horses Stationary Equipment Mobile Equipment Utilities (water, gas, elect.) Computers Communications equipment Transportation 1 Access to and use of financial tools to minimize business risk (i.e. futures, risk) management portfolio) Hours Days Weeks Months Insignificant Somewhat Insignificant Significant Very Significant Catastrophic 2 Develop and approve financial reports Hours Days Weeks Months Insignificant Somewhat Insignificant Significant Very Significant Catastrophic
3 Manage assets and liabilities Hours Days Weeks Months Insignificant Somewhat Insignificant Significant Very Significant Catastrophic 4 Manage Insurance Portfolio Hours Days Weeks Months Insignificant Somewhat Insignificant Significant Very Significant Catastrophic KEY BUSINESS FUNCTION #7 INFORMATION TECHNOLOGY Sub-Functions: Mark only those resources, assets and or positions critical to the performance or completion of each sub-function. (add additional resources/assets as needed) How long (time) before the loss of this sub-function impacts operations? Estimate the financial impact with the loss of this sub-function on percentage of gross) Management Line Management Hourly Labor Horses Stationary Equipment Mobile Equipment Utilities (gas, elect.) Computers Communications equip Transportation 1 Off-site network and data services administration Hours Days Weeks Months Insignificant Somewhat Insignificant Significant Very Significant Catastrophic 2 On-site network backup operations Hours Days Weeks Months Insignificant Somewhat Insignificant Significant Very Significant Catastrophic
3 On-site network and data services administration Hours Days Weeks Months Insignificant Somewhat Insignificant Significant Very Significant Catastrophic 4 Maintenance of physical hardware Hours Days Weeks Months Insignificant Somewhat Insignificant Significant Very Significant Catastrophic 5 Maintenance of software Hours Days Months Insignificant Somewhat Insignificant Significant Very Significant Catastrophic KEY FUNCTION #8 ENVIRONMENTAL MANAGEMENT Sub-Functions: Mark only those resources, assets and or positions critical to the performance or completion of each sub-function. (add additional resources/assets as needed) How long (time) before the loss of this sub-function impacts operations? Estimate the financial impact with the loss of this sub-function (based on percentage of gross) Management Line Management Hourly Labor Horses Stationary Equipment Mobile Equipment Utilities ( gas, elect.) Computers Communications Transportation 1 Nutrient Management Days Weeks Months Insignificant Somewhat Insignificant Significant Very Significant Catastrophic 2 Water Resource Management and Planning Hours Days Weeks Months Insignificant Somewhat Insignificant Significant Very Significant Catastrophic
KEY BUSINESS FUNCTION (List Sub-Functions: Mark only those resources, assets and or positions critical to the performance or completion of each sub-function. (add additional resources/assets as needed) How long (time) before the loss of this sub-function impacts operations? Estimate the financial impact with the loss of this sub-function on percentage of gross) Management Line Management Hourly Labor Horses Stationary Equipment Mobile Equipment Utilities (water, gas, elect.) Computers Communications equipment Transportation 1 Hours Days Weeks Months Insignificant Somewhat Insignificant Significant Very Significant Catastrophic 2 Hours Days Weeks Months Insignificant Somewhat Insignificant Significant Very Significant Catastrophic 3 Days Weeks Months Insignificant Somewhat Insignificant Significant Very Significant Catastrophic 4 Days Weeks Months Insignificant Somewhat Insignificant Significant Very Significant Catastrophic
Form D Identification of Vital Records and Data In addition to the examples listed below, list other vital records necessary to the feedyard’s operation, how the information is stored, its location, how much data can afford to be lost in terms of time, and the frequency of backup. Vital Records Required Key Business Function Type of Media E – Electronic P – Paper O - Location of the Vital Record (e.g., 6th floor file room: system name; off-site storage; etc.) Estimated Period of Time Data can be Lost (Hours / Days / Weeks) Frequency of Backup (Hours / Days / Weeks) Employee Information Business Admin/Personnel Brand Registration, Permits, Heath Certificates, Veterinary testing Cattle Movement/Holding Cattle Purchasing Cattle Movement/Holding Cattle Sales Cattle Movement/Holding Commodity Purchases Feedmill/Feed Delivery Commodity Sales Feedmill/Feed Delivery Payroll Business Admin/Personnel Accounts Receivable Business Admin/Personnel
Form F Texas Feedyard Hazard Assessment and Risk Ranking Survey Hazard/Event Possible Causes Potential Impacts Mitigation Measures Likelihood of Occurrence (H,M,L) Business Impact (H,M,L) Overall Risk (H,M,L) Suppliers/Downstream Customers Loss of feed ingredients Supply shortage Supplier failure Weather event Transport loss Inability to feed Improper rations Reduced productivity Alternate suppliers On-hand stockpiles Alternate feed plans Alternate transport Feed ingredients hedging/futures contracts Loss of meds Supply shortage Supplier failure Transport loss Compromised herd health Productivity loss Income loss Adequate stockpiles Alternate suppliers Alternate vaccines/meds Loss of incoming feeder cattle Supply shortage Supplier failure Transport loss Loss of breeding productivity Productivity loss Alternate suppliers Alternate transport Loss of fat cattle shipment Transport loss Weather event Productivity loss On-site temporary holding Alternate transport Equipment Loss of feed mixing/feeding Aging equipment Inadequate maintenance Personnel loss Inadequate parts Inability to feed Improper rations Productivity loss Preventive maintenance Employee training Equip. upgrades Parts/spares avail. Loss of water Well system failure Severe weather Loss of aquifer Herd loss Productivity loss Alternate supplies Preventive maintenance Severe weather plan Long range water plan Utility loss gas) Severe weather Utility malfunction Loss of automated equip. Production loss Income loss Backup generator Rapid service agreement/contract IT/data systems failure Software malfunction Hardware malfunction Inadequate maintenance Operator error Cyber-attack (insider/outsider) Loss of herd records Loss of bus. office functions (e.g. payroll) Productivity loss Regulatory Preventive maintenance Alternate servers System backups Operator training Manual backup plans Cyber security plan
Supplier loss/errors On-site hazmat Lagoon failure Fuel spill Sub-standard design/engineering Inadequate maintenance Regulatory fines Business loss Adverse publicity Best practices design/engineering Preventive maintenance Employee training Ongoing systems surveillance Loss of yard equip/vehicles Inadequate maintenance Aging equipment Productivity loss Income loss Preventive maintenance Operator training Equip. upgrades Parts/spares on hand Personnel Loss of management Pandemic illness Termination/loss Weather event Productivity loss Loss of key functions (e.g. payroll) Productivity loss Mgr Emergency staffing plan Emergency transportation plan Loss of hourly labor Pandemic illness Termination/loss Weather event Productivity loss Employee cross-training Emergency staffing/transport plan Loss of vet services Pandemic illness Termination/loss Weather Compromised health surveillance Productivity loss Increased disease risk Alternate vet services Routine animal health surveillance training Animal Health FAD infectious disease outbreak Natural causes Inadequate biosecurity Intentional event Production loss Herd loss Feedyard quarantine Routine and heightened biosecurity plans Herd health surveillance Employee biosecurity training Feedyard access control New cattle receipt controls Equipment/personnel decon Other routine disease Inadequate surveillance Malnutrition Production loss Herd loss Routine herd surveillance
Employee training Natural/Regional Disaster Partial loss of facility Tornado, flood Herd loss Capital loss Income loss Emergency evacuation plan Emergency response plan Insurance coverage Forced facility evacuation Flood, wildfire, regional hazmat event Inability to feed/water Herd loss Production loss Emergency evacuation plan Emergency response plan
Feedmill parts/repair Feedmill manual operation plan Feed trucks spare parts/alternates Boiler maintenance contractor system backup plan/parts Feedyard Maintenance High Criticality Emergency staffing plan Spare tools, parts inventory Routine preventive maintenance Maintenance mechanic Business Administration/ Payroll Moderate Criticality Manual time recording plan Manual payroll execution plan Cash/debit card payroll payment options Backup procedures for key office functions Business Administration/ Personnel Management Moderate Criticality Emergency feedyard management staffing plan Emergency corporate management staffing plan applicable) Employee cross training Management cross-training IT Services/ Data Management Moderate Criticality Backup servers/software Backup data restoration plan IT outage communication plan (see IT Disaster Recovery Plan (Chapter 4) Rapid service/repair contracts