1-3 3 N M Record length (=648) 4-13 10 AN M Record identifier 7.72 14-21 8 N M Number of records 7.73 22-648 627 A S Filler 7 For payees, the components of the individual’s name – surname, first given name, and second given name must be reported in the separate fields as specified. Titles, prefixes and suffixes (for example, Ms, Mr, Dr, and OBE) should not be included when reporting names. Valid values are: A-Z 0-9 ( ) space & / apostrophe “ full stop hyphen Where the payee has a legal single name only, the first given name and second given name fields must be blank filled. The legal single name must be provided in the payee surname field. Payer and supplier names are to be reported in full with one space between words and any initials that occur in the name. However, care must be taken with some non-individual names to differentiate between initials and actual words. For example, W.R. and J.B. Smith (a partnership) would be reported as WbRbANDbJbBbSMITH, but ABC Driving School Pty Ltd would be reported as ABCbDRIVINGbSCHOOLbPTYbLTD (b used to indicate blanks). Where name fields are reported, they must not contain a blank at the beginning of the field, nor may they contain two spaces between words. Multi-word names must be separated by a single space. It is important that address information provided in the reports supports the automatic issue of correspondence to payers and suppliers. Address fields in all records provide for a standard structure in reporting with two fields (two lines) of 38 characters provided for the street address information. There are separate fields for suburb, town or city, state or territory and postcode. Valid values are: A-Z 0-9 ( ) <> space & / apostrophe “ full stop hyphen # @
548-551 4 Postcode 9999 552-571 20 Country USA For suppliers and payers the business street address is always mandatory postal address may be optional. Payee’s address must be reported if available, however the Payee payroll number/identifier field becomes mandatory if the address fields are not reported. Data may be rejected where neither field is present. Where the payee’s address is not reported any correspondence will be issued to the payee c/o the payer. If the payer has captured more than one address for a payee residing overseas and one of those is an Australian address, then the Australian address (including the postcode) must be reported rather than the overseas address. 7.1 Record length – must be set to 648. 7.2 Record identifier – must be set to IDENTREGISTER1. 7.3 Supplier Australian business number – the Australian business number (ABN) of the data supplier and must be a valid ABN. Refer to Section 9 for information on ABN/WPN validation. 7.4 Run type – identifies the information contained in the file as test or production data. This field must be set to either T for test data or P for production data. 7.5 Report end date – contains the end date for the reporting period. For example, if the information reported in the file is for the period 01/07/201 to the 14/07/201, this field would be set to 1407201. 7.6 Data type – identifies the type of information contained in the file. For TFN declaration reporting the field must be set to T. 7.7 Type of report – identifies the type of data being lodged. This field must be set to D. 7.8 Type of return – identifies the medium to be used by the ATO for return of information to the supplier. For TFN declaration reports this field must be set to P (paper). 7.9 ATO report specification version number – must be set to the version number of the specification that the report corresponds to. For reports produced using this specification this field must be set to FTFNDV02.3 7.10 ATO Corporate Gateway User identifier– contains the supplier’s registered ATO Corporate Gateway User Id. If the supplier is not registered with ATO Corporate Gateway, this field should be blank filled.