(A) Independent Progress Review IPR Evaluation Plan - for agreement with AusAID before mission commencement. As advised by AusAID Nuku’alofa No more than 5 pages At the completion of the desk review and to the first mission IPR Aide Memoire - to be presented to Government of Tonga, AusAID, MFAT and other stakeholders In accordance with AusAID Aide Memoire template No more than 5 pages At the end of the first in-country mission Draft IPR Report – submitted to AusAID Nuku’alofa In accordance with AusAID Independent Progress Report template No more than 25 pages plus appendices Within 15 working days of completion of the first mission. Feedback from AusAID will be provided within three weeks of receiving the draft report Final IPR Report - final document incorporating advice from evaluation peer review. In accordance with AusAID Independent Progress Report template. Lessons and recommendations should be clearly documented in the report. No more than 25 pages plus appendices Within 5 working days of receiving peer review feedback from AusAID (B) Situational Analysis Situational Analysis – submitted to AusAID Nuku’alofa As agreed with AusAID Nuku’alofa No more than 10 pages Within 15 working days of completion of the first
(D) Design Document Design Aide Memoire - to be presented to Government of Tonga, AusAID, and other stakeholders In accordance with AusAID Aide Memoire template No more than 5 pages At the end of the second mission Draft Design Document - submitted to AusAID Nuku'alofa In accordance with AusAID Design template Up to 25 pages excluding annexes Within 10 working days of completion of the second field study to Tonga (Feedback from AusAID will be provided within three weeks of receiving the report, followed by a peer review Design Document - final document incorporating advice from peer review. In accordance with AusAID Design template Up to 25 pages excluding annexes Within 5 working days of receiving feedback from AusAID All reports will be submitted in Word format and submitted by to the mission manager at AusAID Nuku’alofa. IPR It is expected that the first mission (Phase 1) will be undertaken in the period 2012 with a two-week in-country mission in early April 2012
The timing of the second mission (Phase 2) will be dependent upon discussions and agreements between the development partners but ideally a two-week design mission would be undertaken in July 2012 at the latest. Expected inputs and duration of the IPR and Re-Design Mission (Phases 1 and 2) is as follows. Date Task Location Input (Days) (Maximum input) PHASE 1 2012 Team Leader TVET Specialist 9-11 April Document review Home office 3 3 13 April IPR Evaluation Plan Home office 1 - 17-18 April AusAID briefings & presentation of methodology & AusAID approval of Evaluation Plan Canberra 2 1 23 - 6 May Mission 1 including preparation and presentation of Aide Memoire and outline of the draft IPR. Tonga 14 14 11 - 20 May Draft IPR Report, Situational Analysis and Report on Options Home Office 10 6 4 June Peer review of IPR Report 1 1 13 - 15 June Final IPR Report, Situational Analysis & Re-Design Options after feedback from AusAID and other stakeholders Home Office 3 2 PHASE 2 4 July Design mission planning Home office 1 - 11-22 July Mission 2 including preparation and presentation of Aide Memoire 12 12 2-9 August Design Document Home office 8 6 24 August Peer review of Draft Design Document 1 1 Design