APPENDIX A – NAMING CONVENTIONS DIRECTORY STRUCTURE Site naming convention STCOFIPSYR01- this is the Unique Monitoring Station ID ST – two digit state abbreviation COFIPS – three digit FIPS code YR – two digit year – This is the Fiscal Year the contract is approved. 01, 02, 03 etc. – number assigned by the water quality specialist at onset of a contract application Directory Structure and File Naming Convention Field Office Server S:\Service_Center\NRCS\Monitoring\Submitted\{Payment Year}\{UMSID} \Installation Installation Report.xls --- install_{UMSID}.xls Monitoring plan.docx-----mon_plan_{UMSID} Water Quality Operations Data.xls------WQOD_install_{UMSID}.xls \PHOTOS \Semi_Annual_Data Water and Flow Data.xls--------waterflow_semi_{UMSID}.xls Checklists or Logbook.xls or .pdf------Maintenance_semi_{UMSID}.xls or .pdf Water Quality Operations Data.xls----- WQOD_semi_{UMSID}.xls Water Quality Data.xls-------WQData_semi_{UMSID}.xls Lab Analysis Reports.pdf or .xls-------Lab_semi_{UMSID}.pdf or .xls \PHOTOS \Annual_Submittal Water and Flow Data.xls------ Waterflow_annual_{UMSID}.xls Checklists or Logbook.xls or .pdf ---Maintenance_annual_{UMSID}.xls or .pdf Water Quality Operations Data.xls------- WQOD_annual_{UMSID}.xls Water Quality Data.xls---- WQData_annual_{UMSID}.xls Lab Analysis Reports.pdf or or .xls Data Summary.docx \PHOTOS YY_MM_DD_##_{UMSID}.jpg \Comprehensive Report.docx------comp_report_{UMSID}.docx
of Contents <TOC must be generated upon completion of QAPP content> SECTION 1.0 – Project Overview and Objectives pg# SECTION 2.0 – Project Organization and Management pg# SECTION 3.0 – Monitoring Approach pg# SECTION 4.0 – Sample Procedures pg# SECTION 5.0 – Testing and Measurement Protocols pg# SECTION 6.0 – Quality Assurance / Quality Control A/QC) pg# SECTION 7.0 – Data Handling Procedures pg# SECTION 8.0 – Assessment and Oversight pg#
NH4-N (Ammonium only required when animal waste is land applied) N02-N + N03-N (Nitrate + Nitrite) TKN Kjeldahl Nitrogen) Soluble Reactive P (Orthophosphate) TP (Total Phosphorus) SSC (Suspended Sediment Concentration) – Preferred TSS Suspended Solids) – When SSC is not available through the lab Practice(s) being monitored and whether these practices target the major agricultural pollutant of concern of the targeted HUC12 or water body Estimated potential adoption and application of the monitored practice(s) within the targeted HUC12 or small watershed (<1,000 acres). Also important in this section is a discussion of monitoring efforts that will complement this project. Specifically identify any monitoring by other partners in-stream, at the outlet of the HUC12, and the outlet of the HUC8. Include in this discussion what is being monitored such as flow and constituents and whether these are grab samples or continuous. Describe the history of monitoring at these sites for example, if grab samples are used define how many samples per year and how many years the data has been gathered. If there is a site planned that is not yet operational but is expected to be installed provide a timeline for installation and an expected date for monitoring to initiate. 4.0 Provide a discussion of the sampling equipment to be used with pictures if possible. Include the name of any data loggers and sensors. Also discuss any manual equipment such as a rain gauge and/or cork gauge. Describe and provide samples in the Appendix of any site checklists that will be used for example, and runoff event checklists. Describe calibration procedures used to ensure runoff monitoring system will respond as expected during actual events. Describe the methods for collecting and handling samples include information on standard labeling procedures and comments for any unusual circumstances surrounding samples will be stored. Include maximum holding times in the machine and preservation. Provide details about how samples will be transported, which lab(s) will conduct the analysis and the chain of custody process and documentation. Year round monitoring is required. If there is a danger of freezing during the winter months, describe in detail how this will be overcome to ensure quality data collection during these times. 5.0 In tabular format provide the lab analysis method to be used; headers should include the constituent, method number, method name, and maximum lab holding time for each constituent. An acceptable NEMI protocol must be followed.