Competency Requirement: Responsible Person and Competent Person Qualification Requirement: RP – Layperson CP – Electrician with City and Guilds: 2391 or equivalent and working at height Frequency: RP – Daily CP - 12 Monthly Best Practice: RP – Daily CP - 12 Monthly Information Exchange Upload Frequency: 12 Monthly Further Info: Daily inspections should be carried out by the Responsible Person. 12 Monthly inspections by Competent Person. Asbestos SWP: Asbestos Competency Requirement: Responsible Person and Competent Person Inspection Requirement: Survey, management plan and condition inspection Qualification Requirement: RP – Layperson CP – P400 series Frequency: RP – As per asbestos survey management plan CP – As per asbestos survey management plan Best Practice: RP – As per asbestos survey management plan CP – As per asbestos survey management plan Information Exchange Upload Frequency: 12 Monthly Further Info: Obtain an updated survey 12 Monthly, where the survey has determined a low risk ACMs, visual condition inspections should be carried out by the Responsible Person. Competent Person tests and inspections will be outlined as per the management plan. Asbestos Survey will specify the frequency of tests and inspections. You need to be aware of the information about your building that is maintained on the Council’s asbestos database. The following link will take you to the , where you will find further information on this subject and links to the database. You must ensure that:
SWP: Work Equipment and Gas Competency Requirement: Competent Person Inspection Requirement: Servicing / maintenance (Inspection, pasteurise, disinfect, de-scale) Qualification Requirement: Gas engineer (gas safe registered) Frequency: 12 Monthly Best Practice: 12 Monthly Information Exchange Upload Frequency: 12 Monthly Further Info: Boiler plant i.e. heating, hot water systems, gas, oil and fan convectors etc. Call System Warden / Nurse – medical aid SWP: Work Equipment Competency Requirement: Responsible Person and Competent Person Inspection Requirement: RP – Function test CP – Servicing / maintenance Qualification Requirement: RP – Layperson CP – Electrician with City and Guilds: 2391 or equivalent Frequency: RP – Monthly CP – 6 Monthly Best Practice: RP – Monthly CP – 6 Monthly Information Exchange Upload Frequency: Quarterly Further Info: Nurse call system provide valuable assistance in responding to patient needs, raising emergency alarms in hospitals, nursing homes and residential care facilities and will include accessible toilets alarms. The warden call system is linked via alarm pull cords located within the property or worn by the residents and can either be connected to a warden control officer or directly to alarm receiving centre. Carbon Monoxide Alarm SWP: Work Equipment and Gas Competency Requirement: Responsible Person Inspection Requirement: Function test
Qualification Requirement: Layperson Frequency: Weekly Best Practice: Weekly Information Exchange Upload Frequency: Log book submission Quarterly Further Info: Carbon monoxide detectors or CO detectors are devices that detect the presence of the carbon monoxide (CO) gas in order to prevent carbon monoxide poisoning. Closed Circuit Television SWP: Work Equipment Competency Requirement: Competent Person Inspection Requirement: Testing and inspection (Service / Maintenance) Qualification Requirement: Electrician with City and Guilds: 2391 or equivalent Frequency: 6 Monthly Best Practice: 6 Monthly Information Exchange Upload Frequency: 6 Monthly Further Info: Chimney SWP: Work Equipment Competency Requirement: Responsible Person and Competent Person Inspection Requirement: RP – Visual condition CP – Structural Qualification Requirement: RP – Layperson CP – Building Surveyor Frequency: RP – Monthly and After adverse weather CP – 36 Monthly Best Practice: RP – Monthly CP – 18 monthly Information Exchange Upload Frequency: Quarterly Further Info:
CP – 5 12 Monthly (Workplace Fixed Wiring) CP – 10 12 Monthly (Domestic Fixed Wiring and on change of occupancy) Information Exchange Upload Frequency: RP – Quarterly (RCD Portable) CP – 12 Monthly (PAT) CP – Quarterly (RCD Consumer Unit) CP – 5 12 Monthly (Workplace Fixed Wiring) CP – 10 12 Monthly (Domestic Fixed Wiring and on change of occupancy) Further Info: Interval is once 12 Monthly for the fixed electrical installation in the following premises: Place of public entertainment; Premises for storing of dangerous goods; High voltage fixed electrical installation; Built-in fans – maintenance every 12 months The fixed wiring installation of commercial or educational premises should be inspected and tested at 5 12 Monthly intervals unless it is suspected that there is a problem that needs immediate attention. Details of your electrical safety inspections including lightning conductor inspection should be recorded and copies of certificates retained and uploaded to Information Exchange. Private electrical equipment may only be utilised at work if it has been tested. Low voltage equipment – battery driven, such as cordless tools must be inspected. Hired electrical equipment must be tested and maintained by the provider. Emergency Lighting SWP: Work Equipment and Fire Safety Competency Requirement: Responsible Person and Competent Person Inspection Requirement: RP – Function test CP – Testing and inspection (Service / Maintenance) and Portable Appliance Test Qualification Requirement: RP – Layperson CP – Electrician - British Standard 5266 – part 10 Frequency: RP – Weekly Visual (3 Monthly declaration) (LED Indication) RP – Monthly (Lamp Operation) CP – 6 Monthly (1 hour simulation)
CP – 12 Monthly (3 hour simulation) Best Practice: RP – Weekly Visual (3 Monthly declaration) (LED Indication) RP – Monthly (Lamp Operation) CP – 6 Monthly (1 hour simulation) CP – 12 Monthly (3 hour simulation) Information Exchange Upload Frequency: RP – Quarterly CP – 6 Monthly Further Info: A daily visual inspection is to ensure the functional indication LED light is working and a monthly on – off test is to ensure lamp is working. In exception to small buildings, where torches are utilised to aid escape these must be checked. Emission Testing – Crematorium (Guidance from Environmental Health) SWP: Environmental Protection Act 1990, Part 1 Secretary of State's Guidance – Crematoria Competency Requirement: Competent Person Inspection Requirement: Environmental legislation Qualification Requirement: Frequency: 12 Monthly Best Practice: 12 Monthly Information Exchange Upload Frequency: 12 Monthly Further Info: Eye Bolts SWP: Lifting equipment and Working at heights Competency Requirement: Competent Person Inspection Requirement: Testing and inspection (Service / Maintenance) Qualification Requirement: Structural Engineer - British Standard 7883:2005 and 8437:2005 Frequency: 6 Monthly (Rope Access) 12 Monthly (Fall Arrest) Best Practice: 6 Monthly (Rope Access) 12 Monthly (Fall Arrest) Information Exchange Upload Frequency: 6 Monthly (Rope Access) 12 Monthly (Fall Arrest)
Further Info: Check it has not been discharged or the tag tampered with. Fire Hose Reels SWP: Work Equipment and Fire Safety Competency Requirement: Responsible Person and Competent Person Inspection Requirement: RP – Condition CP – Testing and inspection (Service / Maintenance) Qualification Requirement: RP – Layperson CP – Member of Institute of fire engineers with British Standard 5306 Frequency: RP – Monthly CP – 12 Monthly Best Practice: RP – Monthly CP – 12 Monthly Information Exchange Upload Frequency: RP – Quarterly CP – 12 Monthly Further Info: A fire hose is a high-pressure hose used to carry water or other fire retardant (such as foam) to a fire to extinguish it. Fire Doors – including automatic hold open SWP: Work Equipment, Fire Safety and Fire door guidance Competency Requirement: Responsible Person and Competent Person Inspection Requirement: RP – Condition CP – Testing and inspection (Service / Maintenance) Qualification Requirement: RP – Layperson CP – Member of Institute of fire engineers Frequency: RP – Weekly (If not included in Fire Risk Assessment) CP – 6 Monthly Best Practice: RP – Weekly CP – 6 Monthly Information Exchange Upload Frequency: RP – Quarterly CP – 6 Monthly Further Info: The weekly visual inspection should be carried out by the RP, only where the Fire Risk Assessment has identified scheduled inspections of fire doors at periodic intervals and is included in the action plan may the weekly RP inspection be not applicable. The condition check should include; door operation, seals, 3mm gap between frame and door, function test of automatic held open doors.
Competency Requirement: Competent Person Inspection Requirement: Testing and inspection (Service / Maintenance) - Operation Qualification Requirement: Electrician with City and Guilds 2391, diesel mechanic or equivalent Frequency: 4 Monthly Best Practice: 4 Monthly Information Exchange Upload Frequency: 4 Monthly Further Info: A diesel generator is the combination of a diesel engine with an electrical generator (often called an alternator) to generate electrical energy. Glazing SWP: Workplace Health, Safety and Welfare Competency Requirement: Responsible Person and Competent Person Inspection Requirement: RP – Condition CP - Testing and inspection (Survey) Qualification Requirement: RP – Layperson CP – Surveyor with BS 6262:2005 and approved document N Frequency: RP – 3 Monthly CP – When Required Best Practice: RP – Monthly CP – 5 12 Monthly (Sooner building works) Information Exchange Upload Frequency: Quarterly Further Info: Every window or other transparent or translucent surface in a wall or partition and every transparent or translucent surface in a door or gate shall, where necessary for reasons of health or safety - be of safety material or be protected against breakage of the transparent or translucent material; and be appropriately marked or incorporate features so as, in either case, to make it apparent. Heating – other i.e. under floor, air (dimplex) electric SWP: Work Equipment and Electric Safety Competency Requirement: Responsible Person and Competent Person Inspection Requirement: RP – Condition CP - Testing and inspection (Service and Maintenance)
Qualification Requirement: RP – Layperson CP – Electrician with City and Guilds 2391 or equivalent Frequency: CP – 12 Monthly Best Practice: RP – Monthly CP – 12 Monthly and / or Manufacturers guidance Information Exchange Upload Frequency: CP – 12 Monthly Further Info: E.g. Solar thermal; air curtains; electric fires; portable heaters, towel rails. Non standard central heating systems i.e. boilers. Intruder Alarm Systems SWP: Work Equipment and Electric Safety Competency Requirement: Competent Person Inspection Requirement: Testing and inspection (Service and Maintenance) Qualification Requirement: Electrician with City and Guilds 2391 or equivalent Frequency: 12 Monthly and / or Manufacturers guidance Best Practice: 6 Monthly Information Exchange Upload Frequency: 12 Monthly Further Info: Are systems designed to detect unauthorized entry into a building or area. They consist of an array of sensors, a control panel and alerting system, and interconnections. Kitchen SWP: Work Equipment, Electric Safety and Gas Safety Competency Requirement: Responsible Person and Competent Person Inspection Requirement: RP – Condition CP - Testing and inspection (Service, Maintenance and deep clean) Qualification Requirement: RP – Layperson CP – Gas engineer gas safe registered, Electrical engineer with City and Guilds 2391, Mechanical engineer or equivalent Frequency: RP – Pre Use (3 Monthly declaration) RP – Manufacturers guidance CP – 12 Monthly Best Practice: RP – Pre Use RP – Manufacturers guidance
CP – 12 Monthly Information Exchange Upload Frequency: RP – Quarterly CP – 12 Monthly Further Info: Responsible Person pre-use visual condition inspection should entail the kitchen canopy ventilation system and kitchen equipment (apparatus). Competent Person should entail canopy ventilation systems, equipment, gas and deep clean. Manufacturer’s guidance should be consulted. Ladders – fixed access and portable (portable includes loft ladders fixed or not) SWP: Work Equipment and Working at height Competency Requirement: Responsible Person and Competent Person Inspection Requirement: RP – Condition CP - Testing and inspection (Service and Maintenance) Qualification Requirement: RP – Layperson CP – Building surveyor with mechanical or equivalent Frequency: RP – Pre Use (3 Monthly declaration) CP – 12 Monthly Best Practice: RP – Pre Use RP – Manufacturers guidance CP – 12 Monthly Information Exchange Upload Frequency: RP – Quarterly CP – 12 Monthly Further Info: A ladder is a vertical or inclined set of rungs or steps. Laundry Equipment – industrial / commercial grade SWP: Work Equipment Competency Requirement: Competent Person Inspection Requirement: Testing and inspection (Service and Maintenance) Qualification Requirement: Mechanical engineer or Electrical engineer Frequency: As per manufacturers guidance Best Practice: As per manufacturers guidance Information Exchange Upload Frequency: As per manufacturers guidance Further Info: Commercial laundry equipment or systems are included and not standard domestic equipment.
Lifting Equipment – window cleaning systems SWP: Lifting Equipment and Work Equipment Competency Requirement: Responsible Person and Competent Person Inspection Requirement: RP – Condition CP - Testing and inspection (Service and Maintenance) Qualification Requirement: RP – Layperson CP – Mechanical Engineer / Electrical Engineer working for a UKAS accredited company (should be the Council’s Statutory Inspection Provider). Frequency: RP – Pre Use CP – 6 Monthly or as per written scheme of examination Best Practice: RP – Pre Use CP – 6 Monthly or as per written scheme of examination Information Exchange Upload Frequency: RP – Quarterly CP – 6 Monthly Further Info: Lifts – passenger and goods SWP: Lifting Equipment and Work Equipment Competency Requirement: Competent Person Inspection Requirement: Testing, statutory inspection and examination (Service and Maintenance) Qualification Requirement: Lift Engineer / Mechanical Engineer working for a UKAS accredited company (should be the Council’s Statutory Inspection Provider). Frequency: 6 Monthly examination or as per written scheme of examination 3/4/6 or 12 Monthly Service Best Practice: 6 Monthly examination or as per written scheme of examination 3/4/6 or 12 Monthly Service Information Exchange Upload Frequency: 6 Monthly examination or as per written scheme of examination 3/4/6 or 12 Monthly Service Further Info: An elevator (or lift in the Commonwealth excluding ) is a type of vertical transport equipment that efficiently moves people or goods between floors (levels, decks) of a building, vessel or other structures. Elevators are generally powered by electric motors that either drive traction cables or counterweight systems like a hoist, or pump hydraulic fluid to raise a cylindrical piston like a jack.
Frequency: RP – Monthly CP – As per Risk Assessment or as per manufacturers guidance Best Practice: RP – Monthly CP – As per Risk Assessment or as per manufacturers guidance Information Exchange Upload Frequency: RP – Quarterly CP – As per Risk Assessment or as per manufacturers guidance Further Info: Flammable mixture of hydrocarbon gases used as a fuel in heating appliances and vehicles. Oil Storage Tanks – basement, ground and above ground tanks SWP: DSEAR Competency Requirement: Competent Person Inspection Requirement: Testing and inspection (Service and Maintenance) Qualification Requirement: Inspector trained to API 653 and EEMUA 159 Frequency: 60 Monthly Best Practice: 60 Monthly Information Exchange Upload Frequency: 60 Monthly Further Info: PE Equipment / Playground Equipment SWP: Play Equipment Competency Requirement: Responsible Person and Competent Person Inspection Requirement: RP – Condition CP - Testing and inspection (Service and Maintenance) Qualification Requirement: RP – Layperson CP – Inspector trained to British Standard 913 and 1176 Frequency: RP – Pre Use (3 Monthly declaration) CP – 12 Monthly Best Practice: RP – Pre Use (3 Monthly declaration) CP – 12 Monthly Information Exchange Upload Frequency: RP – Quarterly CP – 12 Monthly Further Info: Modern playgrounds often have recreational equipment such as the seesaw, merry-go-round, swingset, slide, jungle gym, chin-up bars, sandbox, spring rider, monkey bars,
overhead ladder, trapeze rings, playhouses, and mazes, many of which help children develop physical coordination, strength, and flexibility, as well as providing recreation and enjoyment. Common in modern playgrounds are play structures that link many different pieces of equipment. Pottery Kilns SWP: Work Equipment Competency Requirement: Responsible Person and Competent Person Inspection Requirement: RP – Condition CP - Testing and inspection (Service and Maintenance) Qualification Requirement: RP – Trained in Safe Operation of Electric Pottery Kilns CP – Electrical engineer with City and Guilds 2391 Frequency: RP – Pre Use (3 Monthly declaration) CP – 12 Monthly – Used once a week or more frequent CP - 24 Monthly – Used once fortnightly CP – 36 Monthly – Used Less frequent i.e. termly, 12 Monthly Best Practice: RP – Pre Use (3 Monthly declaration) CP – 12 Monthly Information Exchange Upload Frequency: RP – Quarterly or determined by Risk Assessment CP – Determined by Risk Assessment Further Info: A thermally insulated chamber, or oven, in which a controlled temperature regime is produced. Uses include the hardening, burning or drying of materials. Kilns are also used for the firing of materials, such as clay and other raw materials, to form ceramics (including pottery, bricks etc.) Pressure Vessels – above 250 bar / litres SWP: Work Equipment Competency Requirement: Competent Person Inspection Requirement: Testing and inspection (Service and Maintenance) Qualification Requirement: Mechanical Engineer with pressure vessels working for a UKAS accredited company (should be the Council’s Statutory Inspection Provider). Frequency: 12 Monthly Declaration - As per written scheme of examination and manufactures guidance Best Practice: 12 Monthly Declaration - As per written scheme of examination and manufactures guidance Information Exchange Upload Frequency: 12 Monthly
CP – Monthly Biological testing and treatment CP – 6 Monthly plant equipment Information Exchange Upload Frequency: RP – Quarterly CP – Monthly Biological testing and treatment CP – 6 Monthly plant equipment Further Info: Ventilation Systems SWP: Work Equipment and COSHH Competency Requirement: Responsible Person and Competent Person Inspection Requirement: RP – Water quality, treatment CP – 12 Monthly Risk Assessment RP or CP – Filter change CP – Fanes cleaned / serviced CP- Ductwork inspection, cleaning and lubrication Qualification Requirement: RP – Layperson (Can be trained to change filters) CP – Ventilation specialist with City and Guilds 6017, 6087, 6187 or 6127 or equivalent Frequency: RP / CP – Filter Change as per manufacturers guidance CP – 12 Monthly Risk Assessment CP – 12 Monthly Fan Clean and service CP – 12 Monthly Ductwork inspection, clean and lubrication for high risk areas, if low risk 36 Monthly Best Practice: RP / CP – Filter Change as per manufacturers guidance CP – 12 Monthly Risk Assessment CP – 12 Monthly Fan Clean and service CP – 12 Monthly Ductwork inspection, clean and lubrication for high risk areas, if low risk 36 Monthly Information Exchange Upload Frequency: 12 Monthly Further Info: Manufacturer’s guidance must be consulted. Work Equipment SWP: Work Equipment Competency Requirement: Responsible Person and Competent Person Inspection Requirement: RP – Condition CP – As per manufacturers guidance or written scheme of examination Qualification Requirement: RP – Layperson CP – As per manufacturers guidance Depending on the type of equipment, specific training may be required for the servicing and maintenance of that equipment.
Reduction Commitment, Structural implications and Asbestos. Example 10: Altering the internal configuration of two classrooms to form one will require Landlord’s Consent. These additions are likely to have an impact on such items as Planning, Building Control, Structural implications, Asbestos, Electrical and Mechanical systems, Fire Risk Assessment, Accessibility Plan and School Places. Example 11: roof covering replacement will require Landlord’s Consent. These additions are likely to have an impact on such items as Building Control, Structural Implications, Asbestos and Carbon Reduction Commitment. Example 12: Installation of perimeter fencing to the boundary of a school site will require Landlord’s Consent. These additions are likely to have an impact on such items as Planning, Accessibility Plan and Emergency Access. Example 13: Replacement of classroom lighting will require Landlord’s Consent. These additions are likely to have an impact on such items as Building Control and Carbon Reduction Commitment. Example 14: Installation of a mezzanine floor to create additional floor space will require Landlord’s Consent. These additions are likely to have an impact on such items as Planning, Building Control, Structural Implications, Asbestos, Electrical and Mechanical systems, Fire Risk Assessment, Accessibility Plan and School Places. Example 15: Installation of an external canopy will require Landlord’s Consent. These additions are likely to have an impact on such items as Planning, Building Control, Structural implications, Asbestos, Electrical and Mechanical systems and Drainage. Example 16: Alterations to hard landscaping will require Landlord’s Consent. These additions are likely to have an impact on such items as Building Control, Drainage, Emergency Access and Accessibility Plan. Where all works are prohibited Please note that it is strictly prohibited to undertake any works to a building where it is within the Rectification Period, i.e. within 1 year of Practical Completion of a building project. Guidance on the application of the Construction (Design and Management) Regulations 2007 and for assessing competence of a CDM co-ordinator. CDM 2007 places legal duties on ‘duty holders’ including Clients, Designers, Contractors and workers involved in construction work. Clients – a 'client' is anyone having construction or building work carried out as part of their business. This could be an individual, partnership or company and includes property developers or management companies for domestic properties.