SURGE MODALITIES KEY ASPECTS AND RESPONSIBILITIES FOR REQUESTING OFFICES EXECUTIVE SUMMARY NOTE: DHR ESRU must be copied on all surge staff requests for emergencies designated Level 2 and Level 3 SURGE TYPE Type of crises Functional areas Professional levels Activation requirements Timing issues Financial implications Reporting lines End-of-mission requirements ERT Mainly, but not limited to, Level 2 and Level 3 emergencies. Can be used for preparing for possible Level 2 or Level 3 emergency. Emergency coordination, supply and logistics, operations, HR, humanitarian performance monitoring, security, communications, health, nutrition, WASH, education, child protection P4-P5 CO/RO send request/ToR to ESRU/EMOPS. EMOPS Director gives approval. Deployment in 48/72 hours, for 6 - 8 weeks, extendable. Requesting office responsible for travel, DSA, other allowances. ERT report to representative, deputy representative or designated nominee for technical colleagues. End-of-mission report signed off on by CO representative. HSP Mainly, but not limited to, Level 2 and Level 3. Can be used for preparing for possible Level 2 or Level 3 emergency or in other emergency settings. Currently: WASH and Nutrition. Expanding to other technical programme areas in 2016. P3/NO3-level CO/RO request to DHR ESRU and ToR. Deployment in 48/72 hours, for 1-3 months, extendable up to 6 months depending on need. Travel, DSA, other allowances, plus salary costs. HSP are integrated in respective technical sections of requesting office and report to heads of section. Consultant performance review signed off by line-manager of requesting office. IRT Deployed for Level 3 only Supply, logistics, reporting, communications, wash, emergency P3, P4, P5. Some coordinators at D1-D2 level. Deployed on ‘no regrets’ basis or on basis of needs at the onset of Level Deployment in 48/72 hours, for maximum 3 months. Travel, DSA, other allowances. In some cases, receiving office must pay for Defined at deployment by global emergency coordinator, regional director, IRT leader to inform IRT members’ supervisors at CO of origin about performance.
coordination, HR, child protection, operations, nutrition, Communication for Development, health, planning/ humanitarian performance monitoring, education, ICT 3 declaration – as determined by the global emergency coordinator. of staff member serving as IRT. representative and IRT leader. RRM or RRR Level 2 and Level 3 of the region. Other regional crises as needed. All programme profiles, emergency coordination, and most operational sectors. Internals (international personnel, national officers, general service, all levels) and externals that have been vetted for the RRM. CO request to regional HR advisor. ToR is desired and RO can assist with templates. Deployment in max 1 week, for 8 weeks to 3 months depending on need. Travel, DSA, other allowances for internal staff. In some cases, receiving office must pay for Usual options for employing external candidates. Integrated within respective technical sections or senior management team. Performance and appraisal. SBP All crises, and special assignments. All profiles, operational functions and cluster roles. External, mainly P3-P4 CO request on standard form and ToR to EMOPS Geneva SBP Unit Deployment in 1 week (pending visa), up to 6 months duration. CO to cover only travel costs, rest and recuperation flights, and equipment. Integrated within respective technical sections. Performance and appraisal. UNV All crises and special assignments All profiles, mainly for operational roles. External, mainly P2-P3 CO request on standard form and ToR to EMOPS Geneva SBP Unit Deployment in 2 to 3 weeks up to 6 months duration. CO covers monthly cost, confirmed at time of request, transferred through UNDP Integrated within respective technical sections Performance and end of mission appraisal. RRT All crises where cluster approach is activated or sectors operational Five areas under UNICEF cluster responsibility: WASH, nutrition, education, child protection P4 CO request on standard form and ToR to EMOPS Geneva Standby Unit, copying Global Cluster Coordination Unit. Deployed in 48/72 hours pending visa, for up to 8 weeks with possible 4 CO to cover only travel costs, rest and recuperation flights and equipment. Normally report to representative, deputy representative of emergency coordinator Performance and report by supervisor, debrief with Global Cluster Coordination Unit.
week extension. HSD (includes SD/ITSS/Polio Rosters, PD databases & IRT trained members on individual basis) All crises All functional areas Internal staff of all levels who may be released from their CO for surge deployment. CO request to ESRU. ESRU contacts concerned departments and sends candidates’ profiles to review. Upon selection, ESRU will send official request for release. Release not guaranteed in all cases. Request for individual deployments of IRT trained members can be sent to ESRU with approval coming from EMOPS Director and deployee’s supervisor. Deployment in 1 to 2 weeks. Up to 3 months durations. Travel, DSA, allowances for internal staff. In some cases receiving office must pay for back-filling. Will report to head of section/office the staff member is supporting. End-of-mission performance appraisal with supervisor. External Global Web Roster All crises All functional areas External candidates of all levels who may be considered for temporary assignment or or special service agreement. CO request and ToR to DHR ESRU. ESRU will send profiles of candidates back to CO for review. Deployment timing and duration variable. Standard costs for creating temporary assignment or special service agreement contract. Variable according to contract. End-of-mission performance appraisal with supervisor. In terms of priority for activation, the following is suggested (with maximum flexibility to be allowed): UNICEF staff surge mechanisms Level 1/Sectorial-limited emergency Level 2 Level 3 complex/protracted emergency Level 3 natural disaster