Appendix E Guidelines for Chapter Scholarship Program 1. Preface Any chapter wishing to establish a scholarship fund should do so by following the Operational Guide for Chapter Scholarships, as established by action of the Board of Directors on June 23, 1963. The action of the chapter shall be subject to approval by the Regional Chair, and copies of information pertaining to such approved action shall be delivered to headquarters staff for distribution to the Society's Student Activities Committee and the Board of Directors. Your ASHRAE Chapter Scholarship Program should be designed to encourage HVAC engineering education through the granting of scholarships. Each scholarship should be funded separately, and, whenever unspecified funds are made available to the chapter, the scholarship committee, once a year, should recommend action regarding the use of these unspecified funds to the chapter’s board of governors. A continuous effort should be made by the chapter to obtain contributions from any and all sources available, in order to increase all scholarship funds. Funds for scholarships may be solicited from businesses. Member assessments, special fundraising events, or voluntary contributions may be a source of funds. All for scholarships should be invested separately from other chapter funds and be deposited in an interest bearing account. Separate accounting records should be maintained for each scholarship fund. Funds for scholarships should be used only for the scholarships for which they are specified, and contributions, regardless of source, should be credited to the fund specified. If a contribution is not specified, it can become part of an unspecified scholarship fund. 2. General Guidelines All scholarships awarded by the chapter should satisfy one of the following requirements: The recipient should be in full-time attendance as an undergraduate at a post secondary educational institution. The recipient should be a graduate student at a recognized university.
The following information should be made available to all Chapter members: Appendix E, 1 Name of scholarship Amount and number of scholarships Participating institution(s) Criteria for selection of recipients Names of scholarship committee members A scholarship committee of at least three members of the chapter should be appointed by the chapter to evaluate the scholastic potential of all candidates. If the scholarship is tied to a specific college or university, a member appointed by the institution should also be involved in the selection process. 2.3 The number of scholarships, the amount to be paid to each scholarship recipient, and the frequency of scholarships should be the sole responsibility of the chapter. All scholarships should be awarded in the order recommended by the scholarship committee. 2.4 The scholarship committee should receive funds for said scholarships, and members disbursements should be made only upon vote of the chapter 2.5 Any public announcement regarding the promotion or the recipient of a scholarship should be made only by the chapter. 2.6 Criteria, procedures, and funding of new scholarships should be reviewed and approved by the scholarship committee and the chapter’s board of governors. 3. Operating Rules 3.1 Control and Funding 3.1.1 Overall control and guidance for the scholarship program, particularly policy and finances, should be the responsibility of the chapter’s board of governors. However, the board may delegate the operation and administration of the program as specified herein. 3.2 Non-Discriminatory of Selection 3.2.1 The selection of candidates for scholarships should be on an objective and basis. This requires that the group from which the candidates are selected must be chosen on the basis of criteria reasonably related to the purpose