Waste Lagoon Failure leakage Pump failure EM High Lagoon equipment preventive maintenance; long-term planning for irrigation water use; solids management plan Total/partial loss of dairy Severe weather All Medium Emergency evacuation and response adequate insurance coverage Routine disease (e.g. mastitis) Inadequate Inadequate culling Malnutrition PO HM Medium Routine herd surveillance; employee training in observation and prevention; vet services oversight Loss of feed supply Supply shortage Supplier failure Transport loss FW Medium Alternative suppliers; on-hand stockpile; alternative feed plans; feed supply contracts Loss of cow-calf operations Business failure Inadequate capacity CR Medium On-site operations capability; alternative suppliers Loss of yard equipment / vehicles Inadequate maintenance Aging equipment FW FM Medium Preventive maintenance programs; operator training; equip upgrades; parts/spares on hand Mechanical failure – parlor operations Aging equipment Inadequate maintenance Operator error No spare parts PO FM Medium Preventive maintenance program; employee training; equip upgrades; spare parts on hand Loss of management Pandemic Personnel loss BA CI IT Low Management emergency staffing plan Loss of vet services Pandemic Personnel loss Weather AH Low Alternative vet services; employee training for routine animal health surveillance
KEY BUSINESS FUNCTION #1: Herd Management Sub-Functions: Mark only those resources, assets and or positions critical to the performance or completion of each sub-function. (add additional resources/assets as needed) How long (time) before the loss of this sub-function impacts operations? Estimate the financial impact with the loss of this sub-function (based on percentage of gross) Management Hourly Labor Stationary Mobile Equipment Utilities gas) Computers Transportation Automated Equip Breeding Stock Milking Herd Dry Cows Young Stock 1 Artificial Insemination (includes receipt and storage of semen) Hours Days Weeks Months Insignificant Somewhat Insignificant Significant Very Significant Catastrophic 2 Breeding Hours Days Weeks Months Insignificant Somewhat Insignificant Significant Very Significant Catastrophic 3 Calving Hours Days Weeks Months Insignificant Somewhat Insignificant Significant Very Significant Catastrophic 4 Records management. Days Weeks Months Insignificant Somewhat Insignificant Significant Very Significant Catastrophic 5 Pregnancy Diagnosis Hours Days Weeks Months Insignificant Somewhat Insignificant Significant Very Significant Catastrophic
6 Animal Movement Hours Days Weeks Months Insignificant Somewhat Insignificant Significant Very Significant Catastrophic KEY BUSINESS FUNCTION #2: Calf Rearing Sub-Functions: Mark only those resources, assets and or positions critical to the performance or completion of each sub-function. (add additional resources/assets as needed) How long (time) before the loss of this sub-function impacts operations? Estimate the financial impact with the loss of this sub-function on percentage of gross) Management Hourly Stationary Equip Mobile Equipment Utilities (water, gas) Computers Transportation Automated Equip Breeding Milking Herd Dry Cows Young Stock 1 Care Hours Days Months Insignificant Somewhat Insignificant Significant Very Significant Catastrophic 2 Records management Hours Days Weeks Months Insignificant Somewhat Insignificant Significant Very Significant Catastrophic 3 Weaning Hours Days Weeks Months Insignificant Somewhat Insignificant Significant Very Significant Catastrophic
4 Feeding Hours Days Weeks Months Insignificant Somewhat Insignificant Significant Very Significant Catastrophic 5 Hours Days Weeks Months Insignificant Somewhat Insignificant Significant Very Significant Catastrophic KEY BUSINESS FUNCTION #3: Parlor Operations Sub-Functions: Mark only those resources, assets and or positions critical to the performance or completion of each sub-function. (add additional resources/assets as needed) How long (time) before the loss of this sub-function impacts operations? Estimate the financial impact with the loss of this sub-function (based on percentage of gross) Management Hourly (milker) Robotic Milking Sys Stationary Equip Rotaries & cow gates Utilities (gas, elect.) Computers Comm Equip Transportation Vacuum Pump Vacuum Regulator Receiver Jar Pulsator Claw Vacuum Chillers 1 Herd management, scheduling, record keeping Days Weeks Months Insignificant Somewhat Insignificant Significant Very Significant Catastrophic 2 Milking Preparation Days Weeks Months Insignificant Somewhat Insignificant Significant Very Significant Catastrophic
3 Milking Hours Days Months Insignificant Somewhat Insignificant Significant Very Significant Catastrophic 4 Milk transport Hours Days Weeks Months Insignificant Somewhat Insignificant Significant Very Significant Catastrophic 5 Milk storage Hours Days Weeks Months Insignificant Somewhat Insignificant Significant Very Significant Catastrophic KEY BUSINESS FUNCTION #4: Feeding and Watering Sub-Functions: Mark only those resources, assets and or positions critical to the performance or completion of each sub-function. (add additional resources/assets as needed) How long (time) before the loss of this sub-function impacts operations? Estimate the financial impact with the loss of this sub-function (based on percentage of gross) Management Hourly Labor Feed Ingredients Stationary Equip Mobile Equipment Utilities gas, Feed Wagons Automated Equip Fuel (gas, diesel,) Scales Upright Bulk Bins Commodity Shed Feed Silage Bunker Plastic Feed Bags Pumps 1 Receipt of feed, commodities and additives Hours Days Weeks Months Insignificant Somewhat Insignificant Significant Very Significant Catastrophic 2 Feed processing and mixing Days Weeks Months Insignificant Somewhat Insignificant Significant Very Significant Catastrophic
3 Ration formulation Hours Days Weeks Months Insignificant Somewhat Insignificant Significant Very Significant Catastrophic 4 Feed storage Hours Days Weeks Months Insignificant Somewhat Insignificant Significant Very Significant Catastrophic 5 Feed herd Hours Days Weeks Months Insignificant Somewhat Insignificant Significant Very Significant Catastrophic KEY BUSINESS FUNCTION #5 Facility Maintenance Sub-Functions: Mark only resources, assets and or positions critical to the performance or completion of each sub-function. (add additional resources/assets as needed) How long (time) before the loss of this sub-function impacts operations? Estimate the financial impact with the loss of this sub-function (based on percentage of gross) Management Hourly Labor Stationary Equip Mobile Equip Utilities (water, gas) Supply Vendors Transportation Computers Fuel (gas, diesel) Comm Equip 1 Buildings Hours Days Months Insignificant Somewhat Insignificant Significant Very Significant Catastrophic 2 Vehicles (tractors, feed trucks, milk transport etc.) Hours Days Months Insignificant Somewhat Insignificant Significant Very Significant Catastrophic
3 Water supply (well, pumps and storage) Days Weeks Months Insignificant Somewhat Insignificant Significant Very Significant Catastrophic 4 Yard, pens, stalls, stanchions, feed bunks Hours Days Months Insignificant Somewhat Insignificant Significant Very Significant Catastrophic 5 Electrical equipment Hours Days Months Insignificant Somewhat Insignificant Significant Very Significant Catastrophic 6 Parlor equipment Hours Days Weeks Months Insignificant Somewhat Insignificant Significant Very Significant Catastrophic 7 Milk transport and storage tanks Hours Days Weeks Months Insignificant Somewhat Insignificant Significant Very Significant Catastrophic KEY FUNCTION #6: Mark only those resources, assets and or positions critical to the performance or completion of each sub-function. (add additional resources/assets as needed)
Animal Health / Hospital Management Sub-Functions: sub-function impacts operations? on percentage of gross) Management Hourly Labor Stationary Equip Mobile Equip Utilities (water, gas) Supply Vendors Transportation Computers Fuel (gas, diesel) Comm Equip 1 Records and management Hours Days Weeks Months Insignificant Somewhat Insignificant Significant Very Significant Catastrophic 2 Use of on-site and veterinary services Hours Days Weeks Months Insignificant Somewhat Insignificant Significant Very Significant Catastrophic 3 Treatment and Vaccinations Hours Days Weeks Months Insignificant Somewhat Insignificant Significant Very Significant Catastrophic 4 Carcasses disposal activities Hours Days Weeks Months Insignificant Somewhat Insignificant Significant Very Significant Catastrophic 5 Interface with USDA/TAHC and other regulatory agencies Hours Days Weeks Months Insignificant Somewhat Insignificant Significant Very Significant Catastrophic KEY BUSINESS FUNCTION #7: Mark only those resources, assets and or positions critical to the performance or completion of each sub-function. (add additional resources/assets as needed)
Capital and Investments Sub-Functions: sub-function impacts operations? (based on percentage of gross) Management Hourly Labor Stationary Equip Mobile Equip Utilities (water, gas) Supply Vendors Transportation Computers Fuel (gas, diesel) Comm Equip 1 Business risk management portfolio Hours Days Weeks Months Insignificant Somewhat Insignificant Significant Very Significant Catastrophic 2 Develop and approve financial reports Hours Days Months Insignificant Somewhat Insignificant Significant Very Significant Catastrophic 3 Manage assets and liabilities Hours Days Weeks Months Insignificant Somewhat Insignificant Significant Very Significant Catastrophic 4 Crop Insurance Hours Days Weeks Months Insignificant Somewhat Insignificant Significant Very Significant Catastrophic 5 Hours Days Weeks Months Insignificant Somewhat Insignificant Significant Very Significant Catastrophic
KEY FUNCTION #9: Information Technology Sub-Functions: Mark only those resources, assets and or positions critical to the performance or completion of each sub-function. (add additional resources/assets as needed) How long (time) before the loss of this sub-function impacts operations? Estimate the financial impact with the loss of this sub-function (based on percentage of gross) Management Hourly Labor Stationary Equip Mobile Equip Utilities (water, gas) Supply Vendors Transportation Computers Fuel (gas, diesel) Comm Equip 1 Off-site network and data systems management Hours Days Weeks Months Insignificant Somewhat Insignificant Significant Very Significant Catastrophic 2 On-site network and data systems management Days Months Insignificant Somewhat Insignificant Significant Very Significant Catastrophic 3 Software and hardware maintenance Hours Days Weeks Months Insignificant Somewhat Insignificant Significant Very Significant Catastrophic 4 Days Months Insignificant Somewhat Insignificant Significant Very Significant Catastrophic 5 Days Weeks Months Insignificant Somewhat Insignificant Significant Very Significant Catastrophic
KEY BUSINESS FUNCTION #10: Environmental Management Sub-Functions: Mark only those resources, assets and or positions critical to the performance or completion of each sub-function. (add additional resources/assets as needed) How long (time) before the loss of this sub-function impacts operations? Estimate the financial impact with the loss of this sub-function (based on percentage of gross) Management Hourly Labor Stationary Equip Mobile Equip Utilities (water, gas) Supply Vendors Transportation Computers Fuel (gas, diesel) Comm 1 Nutrient management Hours Days Weeks Months Insignificant Somewhat Insignificant Significant Very Significant Catastrophic 2 resource management and planning Days Weeks Months Insignificant Somewhat Insignificant Significant Very Significant Catastrophic 3 Permitting Hours Days Weeks Months Insignificant Somewhat Insignificant Significant Very Significant Catastrophic 4 Record keeping Hours Days Weeks Months Insignificant Somewhat Insignificant Significant Very Significant Catastrophic 5 management Hours Days Weeks Months Insignificant Somewhat Insignificant Significant Very Significant Catastrophic
KEY BUSINESS FUNCTION (List Below) Sub-Functions: Mark only those resources, assets and or positions critical to the performance or completion of each sub-function. (add additional resources/assets as needed) How long (time) before the loss of this sub-function impacts operations? Estimate the financial impact with the loss of this sub-function (based on percentage of gross) Management Hourly Labor Stationary Equip Mobile Equip Utilities (water, gas) Supply Vendors Transportation Computers Fuel (gas, diesel) Comm 1 Hours Days Weeks Months Insignificant Somewhat Insignificant Significant Very Significant Catastrophic 2 Hours Days Weeks Months Insignificant Somewhat Insignificant Significant Very Significant Catastrophic 3 Hours Days Months Insignificant Somewhat Insignificant Significant Very Significant Catastrophic 4 Hours Days Weeks Months Insignificant Somewhat Insignificant Significant Very Significant Catastrophic 5 Hours Days Weeks Months Insignificant Somewhat Insignificant Significant Very Significant Catastrophic
Environmental Services Purchasing/Sales Mgr Form B2 Supply Vendors (Commodities) List all suppliers of critical commodities for dairy operations. (Recommend referring to Accounts Payable list of vendors and list only those that are essential). Company Name Company Point-of-Contact Name Supplies Provided Office Information Cell Information Smith Feed Fred Smith Corn 888-888-8888 888-888-8888
FDA Veterinary Client/Patient Relationships, Enforcement, Pharmaceutical licensing & handling requirement Animal Health/Hospital Management FDA Requires a mill license to feed category II additives/Frequent audits for proper feed additive usage, housekeeping Feeding and Watering EPA Delegates permitting authority to state, but has authority to inspect operations and pollution controls. Environmental Management OSHA Regulatory Requirements for Safety the General Industry Facility Maintenance State Animal Health Commission Cattle Movements, Disease Reporting, Some reclamation of diseased animals Animal Health/Hospital Management Department of Agriculture Pesticides Environmental Management State Board of Veterinary Examiners Veterinary licensing and compliance Animal Health/Hospital Management Groundwater Districts Administers Water Code - Groundwater Management Areas & Groundwater Districts Environmental Management Texas Dept. of Licensing Requires all boilers to be inspected annually, licensing through Hartford Insurance Feeding and Watering Form D Identification of Vital Records and Data In addition to the examples listed below, list other vital records necessary to the operation, how the information is stored, its location, how much data can afford to be lost in terms of time, and the frequency of backup. Vital Records Required Key Business Function Type of Media E – Electronic P – Paper O - Location of the Vital Record (e.g., 6th floor file room: system name; off-site storage; etc.) Estimated Period of Time Data can be Lost (Hours / Days / Weeks) Frequency of Backup (Hours / Days / Weeks)
Employee Information Business Admin/Personnel Brand Registration, Permits, Health Certificates, Veterinary testing Breeding, Gestation and Parturition Dairy Cattle Purchasing Breeding, Gestation and Parturition Cattle Sales Breeding, Gestation and Parturition Commodity Purchases Feeding and Watering Commodity Sales Feeding and Watering Payroll Business Admin/Personnel Accounts Receivable Business Admin/Personnel Accounts Payable Business Admin/Personnel
Nutrient Reclamation Sales Environmental Management Dairy Cattle Treatment Records Animal Health/Hospital Feeding Contracts Capital and Investments Financing Agreements Capital and Investments Partnership Agreements Capital and Investments Form E Financial Stakeholders Identify the lienholders for financial points of contact for the dairy, and other related financial stakeholders below. Company Name Company Point-of-Contact Name Services Provided Office Information Cell Information XYX Bank Fred Smith Banking 888-888-8888 888-888-8888
Hazard/Event Possible Causes Business Impacts Mitigation Measures Likelihood of Event Occurrence (H,M,L) Business Impact (H,M,L) Overall Risk (H,M,L) Equipment Loss of feed mixing/feeding Aging equipment Inadequate maintenance Personnel loss Inadequate spare parts Inability to feed Improper rations Productivity loss Preventive maintenance Employee training Equip. upgrades Parts/spares avail. Loss of water Well system failure Severe weather Loss of aquifer Herd loss Productivity loss Alternate supplies Preventive maintenance Severe weather plan Long water plan Utility loss (elect, gas) Severe weather Utility malfunction Loss of automated equip. Production loss Income loss Backup generator Rapid service agreement/contract IT/data systems failure Software malfunction Hardware malfunction Inadequate maintenance Operator error Cyber-attack (insider/outsider) Supplier loss/errors Loss of herd records Loss of bus. office functions (e.g. payroll) Productivity loss Regulatory Preventive maintenance Alternate servers System backups Operator training Manual backup plans Cyber security plan On-site HAZMAT Lagoon failure Fuel Sub-standard design/engineering Inadequate maintenance Regulatory fines Business loss Adverse publicity Best practices design/engineering Preventive maintenance Employee training Ongoing systems surveillance Loss of yard equip/vehicles Inadequate maintenance Aging equipment Productivity loss Income loss Preventive maintenance Operator training Equip. upgrades Parts/spares on hand Personnel Loss of management Pandemic illness Termination/loss Weather event Productivity loss Loss of key functions (e.g. payroll) Mgr cross-training Emergency staffing plan
Definition of Business Impact Analysis Animal Health / Hospital Management (KBF) – The prevention, diagnosis and treatment of disease, disorder and injury to herds. Automated Equipment – Machinery or technical systems used to automatically perform a function. Automatic Milking System – Equipment or computerized systems used in the involuntary milking of dairy cows, without human labor (i.e. robotics) Breeding, Gestation and Parturition (KBF) – Includes natural or artificial insemination, care of pregnant cows, and birthing. Business Administration / Personnel (KBF) – The administration of a business which includes management of operations, people, decision making and other resources to direct activities toward common business goals and objectives. Calf Rearing (KBF) – The process of growing and managing calves. Capital and Investments (KBF) – Funds invested in a firm or enterprise for the purposes of furthering its business objectives. Communication Equipment – Radios, cell phones or other equipment needed to sustain operations. Computers – On-site or corporate computer systems need to sustain the operation. Downstream Customers – Off-site entities that receive material or services related to the function (e.g. packing recycled receivers, co-owners). Environmental Management (KBF) – The management of a business’ environmental programs in a comprehensive, systematic, planned and documented manner. Facility Maintenance (KBF) – The various task and functions necessary to sustain the operations of a dairy facility. Feed and Watering (KBF) –The providing of feed and water to herds. Feed Ingredients – Includes all types of feed and feed additives. Fuel – Gasoline, diesel and other on-site supplies needed to operate equipment. Gestation – The period of development of the fetus in the uterus from conception until birth; pregnancy. Hourly Labor – Non-management personnel at the dairy needed to sustain operation of the function. Information Technology (KBF) – The use of technologies from computing, electronics, and telecommunications to process and distribute information in digital and other forms. Line-Management – Dairy facility supervisory personnel (e.g. department heads). Management – Dairy owners or supervisory personnel needed to sustain operation of the function. Mobile Equipment – Moveable equipment needed for the function (e.g. on-site vehicles, loaders, tractors, trailers). Parturition – The act or process of giving Parlor Operations (KBF) – Tasks such as cattle movement/preparation, milking, milk transport and storage performed in the milking parlor.
High Criticality Spare tools, parts inventory Routine preventive maintenance Maintenance mechanic cross-training Environmental Management High Criticality Routine lagoon system maintenance Routine lagoon system surveillance Animal Health Hospital Management Moderate Criticality Employee training Calf Rearing Moderate Criticality Employee cross-training Alternate cow/calf services Emergency staffing plan Business Administration / Personnel Management Least Critical Manual backups for vital services IT Services/ Data Management Least Critical Backup servers/software Backup data restoration plan IT loss communication plan (see IT Disaster Recovery Plan -- Chapter 4) Rapid service/repair contracts Routine off-site cloud backup services
Emergency Resources Description of Services and Internet Links Weather Information Current Watches and Warnings, Hazardous Weather Road Conditions Texas: 1-800-452-9292 or Oklahoma: 1-888-425-2385 or Kansas: 1-800-585-7623 / 511 or Recovery Resources Description of Services and Contact Information Family Support Services Clinical, crisis, education (counseling, domestic violence, sexual assault, parenting, life skills). Contact your region-specific organization for assistance. Health and Services Commission General health and human services provider (Medicaid, disaster assistance, food benefits). Contact your region-specific organization for assistance. Housing and Community Affairs Housing assistance and disaster relief (temporary accommodations, immediate needs, food and clothing). Contact your region-specific organization for assistance.