Minutes § b.(7) page 3 14-01 Relates to SPRC 13-01 Action Items 22, 23 and 24. Army evaluate and provide a PDC if they want to retain the stock readiness guidance and integrate within MILSTRAP (Army to review language regarding criteria for requirement to downgrade materiel to SCC F) Army 1/30/2015 Open Minutes § c.(1) page 4 14-01 Review existing organic maintenance transaction flows and identify any deviations from the DOD DLMS/ MILSTRIP/MILSTRAP identified in SPRC 13-01 and linked to SPRC 14-01, Agenda Item 2, and a timeline to comply. Army Navy Marine Corps DLA 12/8/2014 Open 3/25/15. Navy assembled a group to document their commercial and organic maintenance process being used across multiple variants the group has been meeting weekly since November 2014. Initial focus is on commercial maintenance. DLMSO and Navy met on 2/25/15 to review the initial Navy flow diagram. Navy provided an updated flow diagram based on the discussion. Pending question: Blocks 12 and 13. Do we have the correct list of condition codes in block 12 to support the use of DIC D7L in Block 13? D7L - (Assembly/Disassembly/Reclamation/ Conversion/Modification). There was some earlier discussion about the misinterpretation of the D7L and Navy was going to review. Minutes § c.(1) page 4 14-01 Review the DOD DLMS/MILSTRIP/ MILSTRAP Organic Maintenance transaction flows, in conjunction with the Air Force CSRD-2013-06-6095 processes/flow diagrams, and identify any deviations from the DOD transaction flows, and timeline to comply if deviations are found. Air Force 12/8/2014 Open 4/28/15. Air Force. AFSC Response/Update: ADC 1070 Analysis document shows the deviations. These deviations are directly attributable to the way the Air Force has established its internal communications between depot maintenance and the supply system. While ongoing IT modernization efforts
Minutes § g page 7 14-01 Components to review 527R Receipt RCD looping capability to provide quantity by supply condition code, in a single DLMS Receipt transaction, vice creating separate Receipt transactions for each SCC as is done under the legacy MILSTRAP, to see if any Service has implemented the capability. If no one has implemented this capability, DLMSO will develop PDC to remove capability from the 527R IC. Related issue for PDC, DLMSO to clarify use of the separate Receipt Suffix data element under DLMS 527R Receipt. All Components 12/8/2014 Open for Army and Navy 1/16/15. DLA – Looping is not being used for either EBS or DSS. 4/28/15. Air Force – AFSC/LG Response/ Update: The AF has not implemented this capability. 5/10/15. Marine Corps. Marine Corps has not implemented the capability for single receipt for multiple items by condition code. Minutes § i page 8 14-01 Navy CAV Program with Air Force input, submit a PDC documenting the current process flows for CAV, identify deviations and gaps from the relevant guidance, and identify the corrective action and timeline to track shipments using contract number as primary and the document number as secondary control. Navy Air Force 1/26/2015 Open Minutes § i page 8 14-01 Army noted a desire to staff/review the commercial flows and use of CAV internally and identify any actions. Army 1/30/2015 Open Minutes § i page 8 14-01 Army verify where CAV is being used with commercial repair sources. Army 1/30/2015 Open
Minutes § j (1) page 9 14-01 Ensure the original Day Two questions for Commercial Maintenance have complete answers including the slide with the iRAPT transaction flows. Army Navy Marine Corps Air Force 1/26/2014 Open 1/8/15. Navy assembled a group to document their commercial and organic maintenance process being used across multiple variants the group has been meeting weekly since November 2014. Initial focus is on commercial maintenance. Navy Supply PRC email on 1/7/15 provided an initial flow diagram for review. Minutes § j (1) page 9 14-01 Check if they are using MROs for other than repair and return. Marine Corps 1/30/2015 Closed 5/10/15. Marine Corps does use MROs for Government Furnished Equipment on loan. Minutes § j (1) page 9 Are there scenarios whereby the contractor ships without being directed by a release order? If yes, provide scenario example(s). Army Navy Marine Corps Air Force 1/30/2015 Open 5/10/15. Marine Corps - Yes items at commercial repair facility are just being shipped back without an MRO. Minutes § j (1) page 9 14-01 Components confirm whether commercial maintenance activities are generating the 856S/AS_ Shipment Status when shipping directly to customers? Army Navy Marine Corps Air Force 1/30/2015 Open 5/10/15. Marine Corps does not receive 856S transactions from commercial facilities and GFP loans. Minutes § j (2) page 9 14-01 Air Force – What is the GFM loan lease module and what are the transactions used? Air Force 1/30/2015 Closed 4/28/15. Air Force. The GFM and the Loan Least Module are 2 separate modules. GFM Module: • Currently used • Allows for requisitions, receipts, shipments, etc. • The Gov Furnished MATERIAL (GFM) tracks the material used in the actual repair of units (e.g. bonding agent). Loan Lease Module: • Currently not used. • This is supposed to track by serial number
• This deals with Gov Furnished PROPERTY (GFP) (e.g. an oven or test equip). • This is limited to requisitions, receipts, and shipments back only. Minutes § j (2) page 9 14-01 Air Force discontinue use of the document number for receipt of materiel from disassembled (organic repair) items. The Service Code M in the DoDAAC is reserved for Marine Corps use (Reference ADC 388). Air Force 1/30/2015 Open 4/28/15. Air Force. AFSC/LG Response/ Update: We do not recommend the AF agree to discontinue use of the pseudo “M” DODAAC. Except for the interface with DSS, these transactions are internal to the Air Force and do not move outside that realm. - Using the “M” in the first position of the document number is a business rule that spans multiple systems. It’s not just D035K. Changing all of these systems would be a significant undertaking both in time and expense. Click here for the list provided by Air Force for Major systems include the following (this is not a complete list). 4/29/15. DLMSO does not agree with Air Force assessment that the M-Series DoDAAC transactions are strictly internal to AF. DLMSO found approximately 13,500 transactions with invalid M-Series DoDAACs between Air Force/Navy and two co-located DSS sites at Hill and Robbins Minutes § j (2) page 9 14-01 (Commercial Maintenance) Air Force provide plans to address the lack of a valid process to add dissembled items to property book when parts are retained at the contractor’s location for future use. Reference – Day Two Pre-meeting question response 3.a.1. Air Force 1/30/2015 Open 4/28/15. Air Force. AFSC/LG Response/ Update: We will work with the contractor community to ensure they know the proper procedures for providing D6L receipt transactions for disassembled items and that these procedures are documented in their contracts series
Agenda Topic 1, page 3 15-01 Air Force provide a high level summary of where the deviations are from the Air Force review of ADC 1070. Relates to review of the Organic Maintenance transaction (Reference SPRC 14-1, Action Item 13 and DSRD-2013-06-6095) Air Force 6/26/2015 Open Agenda Topic 1, page 3 15-01 In response to the Air Force input to SPRC 14-1, Action Item 14, DLA Distribution and DLMSO review the history on this item from SPRC and confirm if the D6_/D7_ issue is supporting shipment in place for the Air Force. (Reference SPRC Action Item 14) DLA Distribution DLMSO 6/26/2015 Open Agenda Topic 1, page 3 15-01 In response to SPRC 14-1, Action Item 17, Air Force provide Navy with examples of missing PMRs Air Force 6/26/2015 Open Agenda Topic 1, page 3 15-01 In response to SPRC 14-1, Action Item 18, Air Force send request to the other Air Force contacts at Gunter for review of this process. Air Force 6/26/2015 Open Agenda Topic 1, page 3 15-01 In response to SPRC 14-1, Action Item 19, DLA Distribution confirm that the depots are processing MROs for Air Force. (rather than DLMS 846S/DZC/DZD). Greg Fie DLA Distribution to review the process at co-located depots for ship to self-transactions. (Recommendation is that the PMR always be provided pending future DSS change to make the PMR mandatory for ship-in-place.) DLA 6/26/2015 Open
Agenda Topic 10, page 10 15-01 Provide system change request (SCR) number to update SCES to ADC 1031 which added the repair cost to the DD 1348). DSCA 6/26/2015 Open Agenda Topic 10, page 10 15-01 DSCA confirm that the Air Force Parts and Repair Ordering System (PROS) 5 contract incorporates requirement to be DLMS compliant. DSCA 6/26/2015 Open Agenda Topic 10, page 10 15-01 DSCA draft a PDC to document the SCES interim state logistics Y-Gate Routing Process DSCA 6/26/2015 Open Agenda Topic 10, page 10 15-01 DSCA initiate action to notify countries to transition to DLMS by 2019 and monitor transition. This applies to those countries with ERP systems and those without an ERP system. Countries without an ERP (including existing DAMES users) will need to look at moving to Security Cooperation Information Portal (SCIP). DSCA 6/26/2015 Open Agenda Topic 10, page 10 15-01 DLMSO offer DLMS training to DSCA (Kent Bell) and Navy ILCO folks DLMSO 6/26/2015 Closed 6/24/15 – DSCA sent inquiries to Army, Air Force and Navy ILCOs soliciting hosts for a DLMS training class Agenda Topic 10, page 10 15-01 Evaluate DLA Transaction Services' Automated Message Exchange System (DAMES) in light of the 2019 DLMS compliant date. Look at making DAMES DLMS compliant or offer alternate solutions. DLA Transaction Services 6/26/2015 Open 5/1/2015. Comment from DLA Transaction Services (Dawn Kohlbacher): There are no plans to make DAMES and/or DDN DLMS Compliant. These are legacy systems and it would cost too much to rewrite DAMES for this purpose. It would be more beneficial for customers to come through a more modern system such as EDI/GEX which already uses DLMS formats. At this time IA has not
Agenda Topic 15, page 13 15-01 DLMSO will revisit the draft PDC for Supply Condition Code X – Suspended (Repair Decision Delayed) based on the additional input that was received at the Supply PRC. Rewrite paragraph 4c(1)(a) to align with overview of change (i.e., beyond practical repair) Delete DLMSO Staffing Note now that the conflict is resolved. DLMSO 6/26/2015 Closed 5/12/2015. DLMSO returned revised draft PDC 1159 to USAF for review. 6/25/2015. DLMSO released PDC 1159 for staffing with Supply PRC. Agenda Topic 16, page 13 15-01 Services are asked to report to DLMSO when they have implemented for FAD I DoDAAC. All Services 6/26/2015 Open 7/14/15. DLA EBS RFC BOF-C15-0044 submitted on 5/14/15. DLA DSS RFC DOF-C15-0031 submitted on 6/29/15. Additional updates to follow. Agenda Topic 16, page 13 15-01 Services provide implementation status of ADC 1009A, with particular emphasis on ability to accept fund code XP with SC4210 from third party billing table, to process mark for addressing, and to accept supply and shipment status when FEDMALL block is lifted at DAAS. All Services 6/26/2015 Open 7/14/15. DLA EBS RFC BOF-C15-0044 submitted on 5/14/15. DLA DSS RFC DOF-C15-0031 submitted on 6/29/15. Additional updates to follow. Agenda Topic 17, page 14 15-01 For PQDR Data Exchange, Services provide their implementation plans and status for the materiel returns program specifically related to 856R (ADCs 353, 353A and 1071). When implementing ADC 1071, it is logical to implement ADC 353, 353A, and 1007/1007A at the same time for PQDR. All Services 6/26/2015 Open Agenda Topic 17, page 14 15-01 DLA advise if Management Code Q for use with the A6_Denial transactions is good. DLA 6/26/2015 Open