BUSINESS MANAGEMENT Item Requirement reference Links & further information Evidence Action, if required, and person responsible What is the legal structure/management structure of your setting? If voluntary committee run, you should have a Chairperson, Secretary, Treasurer and other committee members. Do Ofsted have an list of the members of the committee? EYFS p. 28 – 29 (3.76) For further information visit the PLA or NDNA website &/or the Charities Commission Starting an Early Years setting: Charity structures: Guide to Charitable Incorporated Organisation status 2013: Registered person: Nominated person: Manager/Supervisor: Chairperson: Secretary: Treasurer: Other committee members: Are you a member of the Suffolk County Council ‘List of Providers’ (LoP)? LoP- Section A Ofsted Inspection- Are you ready for your inspection? What was the outcome of your last Ofsted inspection? Have you completed all Ofsted LoP- Section A Ofsted Action Plan Example - Date: Outcome:
recommendations from your inspection? Section B, 1, 2 Section E Section F Do you have copies of: ‘Statutory Framework for the Early Years Foundation Stage’ ‘Development matters in the Early Years Foundation Stage’ ‘Early Years Outcomes’ ‘A Know How Guide: The EYFS progress check at age two’ ‘The EYFS parents’ guide’ N.B. Development Matters and Early Years Outcomes are not statutory but are useful guides How do you offer funded early education for 2, 3 & 4 year olds in a way which offers flexibility to parents/carers? LoP- Section B, 3 Section C Can a child access their full free entitlement with no conditions of access? LoP Section B, 4 Section C How do you make it clear to parents what they are paying for above the free entitlement? Are mandatory policies and procedures in place? Policies and procedures should be reviewed annually, signed and dated by the Chairperson/Director. All staff (and committee) should be aware of and follow these policies and procedures to effectively meet the Welfare Requirements. EYFS p. 13 (3.3) Policies required by Ofsted: Policy Tracking Grid - When were your policies and procedures last reviewed and readopted? It is good practice for staff (and committee) to individually sign the original copy of each policy to confirm that they have read it. Have you completed a Self-Evaluation Form (SEF)? Optional but good practice How often is this reviewed? Who is involved in completing this? Do you have an Operational Plan containing all working documents of the organisation? Optional but good practice Operational Plan Guidance - LEARNING AND DEVELOPMENT
Item Requirement reference Links & further information Evidence Action, if required, and person responsible How do you ensure that your setting meets the needs of the children, and promotes their learning and development? For further support/training needs see CPD online EYFS p.4 (1.1) Do you provide ‘wrap around’ and/or holiday care? If so, how do you liaise with other providers to ensure the support you offer complements learning in the settings where children spend more time? EYFS p.4 (1.3) How do you link My Learning Journey (or other developmental records) documents with on-going planning? EYFS p.6 (1.7, 1.10) p.10 (2.1) For example, observations, key child planning, child review, environment review ASSESSMENTS Item Requirement reference Links & further information Evidence Action, if required, and person responsible What arrangements are in place to manage ‘The EYFS progress check at age 2’? EYFS p.10 (2.3 -2.5) & ‘A Know How Guide: The EYFS progress check at age two’ Do you have any children attending at the end of the EYFS (attending in the summer term of the reception year or the academic year in which their fifth birthday falls)? EYFS p.11 – 12 (2.6 – 2.11) LoP- Section B, 8 If yes, you must complete their EYFS Profile and submit data to SCC by the annual deadline For further support contact the Suffolk Families Information Service on 0845 60 800 33. SAFEGUARDING AND WELFARE REQUIREMENTS Item Requirement Links & further Evidence Action, if required,
for new staff/volunteers/students. Example - and how is this implemented? What systems are in place for staff supervisions and appraisals? EYFS p.17 (3.19, 3.20, 3.22) What qualifications does the manager hold? Who acts as named deputy in the absence of the manager? EYFS p.17 (3.21) Manager: Qualifications: Named deputy: Qualifications: Has the Early Years Qualifications Audit Tool been completed and do staff have written training plans in place? EYFS p.17 (3.22) EYFS p.15 (3.12) How do you ensure (and demonstrate) that at least one person who has a current paediatric first aid certificate is on the premises at all times (and also on outings)? EYFS p. 17 (3.24) Staff with a current paediatric first aid certificate: All staff should have sufficient understanding of English to ensure the well-being of the children. EYFS p. 17 – 18 (3.25) Key Person How do you assign a Key Person to each child? How is the Key Person role explained to parents/carers? EYFS p. 18 (3.26) & p.7 (1.11) Staff: child ratios How do you ensure, and demonstrate, that the correct ratio and qualification requirements are ALWAYS in place? EYFS p. 18 – 21 (3.27 - 3.38) Staff Ratios Guidance Floor Space Mixed Aged Rooms Guidance - HEALTH Medicines You MUST promote the good health of children in your setting. You MUST have a procedure for responding EYFS p.21 – 22 (3.42) What is your procedure for dealing with children who are ill or infectious, and how is this discussed with parents/carers?
as List of Providers- Ofsted outcome. Information about the provider You MUST hold the following documentation: name, home address and telephone number of the provider and any other person living or employed on the premises name, home address and telephone number of anyone else who will regularly be in unsupervised contact with the children a daily record of the names of children attending, their hours of attendance (include times of arrival and departure in the register) and the names of each child’s key person (including a buddy key person if used) your Ofsted registration certificate MUST be displayed EYFS p 28 (3.75) EYFS p. 7 (1.11) & p.18 (3.26) EYFS p. 18/20 (3.27 – 3.33) EYFS p.17 (3.24) LoP- Section B, 4 Changes that must be notified to Ofsted You MUST notify Ofsted of: any change in the address of the premises; to the premises which may affect the space available to the children and the quality of childcare; in the name, address or any other contact details of the provider; to the person who is managing the provision any proposal to change the hours during which childcare is provided any significant event likely to affect the suitability of the provider or any person who cares for, or who is in regular contact with, the children where the provision is provided by a company, any change in the name or registered number of the company where the provision is provided by a charity, any change in the name or registration number of the charity EYFS p. 28 – 29 (3.76) If voluntary committee run, do you have a Chairperson, Secretary, Treasurer and other committee members? Do Ofsted have an up-to-date list of the members of the committee?