DESCRIPTION KEY PERFORMANCE INDICATORS OF VERIFICATION RISKS AND ASSUMPTIONS END OF PROGRAM OUTCOME Selected rural communities throughout Timor-Leste are connected by rehabilitated and systematically maintained core rural roads, in line with the GoTL Rural Roads Master Plan # of rural road rehabilitation and maintenance packages tendered by NPC and MPWTC per year, vis-à-vis targets set-out in the annually updated RRMPIS. (Not less than 30#/year) 6-monthly progress reports 6-monthly Performance Dialogues Annual independent MRG reviews Mid-term and final evaluation Approved GoTL annual budget for rural roads – R4D Updated RRMPIS (4#) GIS/IRMIS database Field visits NPC R4D procurement reports (4#) MPS and CS contract management system Rural road infrastructure development and maintenance are adequately resourced by GoTL, in line with the annually updated RRMPIS Sufficient capacity available within NPC to procure the annual program of works Sufficient staff and operational budget resources available in DRBFC to supervise the works Payment delays to contractors are reduced substantially to mitigate the risk that local contractors are less interested to tender for R4D works # (and %) of completed rural road packages that meet technical standards per year (24# and 80%) # (and %) of eligible bids per tendered package per year (3# and 60%) # (and %) of road package contracts completed on time. (20# and 67%) # of km of core rural rehabilitated roads maintained per year (and % of core rural road network), vis-à-vis the targets set-out in the annually updated RRMPIS. [Year 1: 400 km (20%), Year 2: 440 km (22%), Year 3: 480 km (24%), Year 4: 520 km (26%)]. # (and %) of sukus along R4D rehabilitated and maintained core rural roads compared to total national sukus, vis-à-vis the targets set-out in the annually updated RRMPIS [Year 1: 130 (30%), Year 2: 150 (34%), Year 3: 170 (38%), Year 4: 190 (43%)].
OUTCOME 3: MPWTC PERFORMANCE MPWTC is effectively planning, budgeting and delivering rural road works as set out in the GoTL Rural Roads Master Plan Updated RRMPIS Annual MRG reviews Mid-term & final evaluation DRBFC annual work plan, budget and workforce plan Designs & cost-estimates of pipeline projects NPC procurement reports DRBFC GIS/MIS database and reports MPWTC-approved DRBFC operational budget for R4D list of staff responsible for R4D Technical and safeguard Guidelines and Standards Research Reports (2#.) DRBFC inventory of available facilities for R4D Traffic Studies Reports (8#.) Agreements between GoTL agencies on standards and guidelines. Integrated Road Management Information System (IRMS) Field inspections/checks Social/Environmental compliance reports Staff capacity development progress reports and systems in place Political willingness of concerned Government agencies to collaborate road infrastructure development and maintenance are adequately resourced by GoTL, in line with the annually updated RRMPIS Sufficient operational budget and staffing resources allocated by MPWTC to DRBFC for R4D Standards, guidelines and management systems developed or improved with support R4D phase I are used 3.9 Social and Environmental Safeguards compliance: MPWTC staff are enforcing contractual and legal social and environmental safeguards
Meetings of Roads Working Group conducted Output 1.4: Technical Advice provided to ensure successful execution of road contracts Advice provided to ADN regarding streamlining payments to contractors Advice provided to DRBFC at central and municipal level on required operational budget, recruitment and hiring of staff, staff input requirements and the planning of the different activities in the project execution cycle Advice provided to national training provider(s) involved in capacity building of local contractors regarding contents of training modules and coaching/mentoring activities Advice provided to MPWTC at central and municipal level on the use of key systems, processes, standards and guidelines required for the effective execution of contracts Ongoing technical advice and facilitation support provided to MPWTC, DRBFC, and CS through regular internal coordination meetings with MPWTC, DRBFC, CS, and other MPWTC TA 6-monthly progress reports Written proposals and advice Formal approvals/response from MPWTC/DRBFC/CS and other involved government agencies on provided proposal and advice Minutes of regular coordination meetings Quarterly reports on provided technical support Political willingness of MPWTC and concerned Government agencies to adapt and institutionalize effective systems, processes, standards and guidelines to facilitate the execution of contracts Allocation of sufficient number of with adequate educational and professional qualifications, along with sufficient operational budget to DRBFC to supervise contract execution Continued availability of sufficient capacity the training provided to provide training and mentoring/coaching to local contractors OUTCOME 2: Local civil works contractors are competing for rural roadwork tenders, and in implementation, are meeting technical standards and social and environmental legal and contractual safeguards OUTPUTS AND OUTPUT INDICATORS OF VERIFICATION RISKS & ASSUMPTIONS Output 2.1: Training provided and institutionalization, standardization and capacity development for training and mentoring of local civil works contractors in line with the recommendations of the RRMPIS MPWTC supported in undertaking collaboration and consultation activities with the planned successor of the EU-funded ERA project, INDMO, IADE, concerned GoTL stakeholders, Development Partners, Chambers of Commerce and Industry (CCI), the Contractors Association (AECCOP), and other concerned agencies and partners regarding the standardization, 6-monthly progress reports Written proposals and advice Annual MRG reviews Mid-term and evaluation Minutes of meetings/consultations Political willingness between the various government agencies and other concerned parties to coordinate and collaborate Establishment of inter-Ministerial Forum
36 No active support from the management in for the implementation of the training and mentoring activities 3 1 3 See # 31 Output 4.2: On-the-job training provided to Municipal Public Works staff on the application of key systems/procedures 37 Insufficient staff with adequate formal education and professional qualifications available and interested to be involved in systems development and training in on the application of the systems 3 1 3 See # 33 38 No active support from the management in MPWTC for the development of systems and related staff training 3 1 3 See # 33 Output Activity Year 1 2017 2 2018 3 2019 4 2020 Q1 Q2 Q3 Q4 Q1 Q2 Q3 Q4 Q1 Q2 Q3 Q4 Q1 Q2 Q3 Q4 Outcome 1: Relevant GoTL agencies and Development Partners are collaborating to ensure an enabling environment for rural road asset management Output 1.1: Dev. of Rural Road Policy by MPWTC supported Support to development of Rural Road Policy Output 1.2: Secretariat support for inter-Ministerial Forum provided Support to establishment and functioning of Forum
Provide ongoing technical advice and facilitation support to MPWTC through regular internal coordination meetings with MPWTC and other MPWTC TA OUTCOME 4: Municipal Public Works staff are ensuring the quality and timeliness of local rural road works Output 4.1: On-the-job training, classroom training, and mentoring provided to Municipal Public Works staff provided on different aspects of the management and supervision of rural road works contracts ) Prepare training and mentoring plans and update annually in consultation with Municipal Public Works offices - based on identified priority areas of training/mentoring and conducted needs assessment Prepare M&E Plan to assess progress in training/mentoring Implement Planned training and mentoring activities Undertake M&E activities as planned Output 4.2: On-the-job training, classroom training and mentoring provided to Municipal Public Works staff on the application of key systems/procedures related to surveying and designing & cost-estimating of contract packages and the management and supervision of rural road works contracts. Review and advice on standardized documentation and Systems strengthening in close consultation with MPWTC (including systems for planning – e.g. GIS, IRMIS, budget planning, work planning, workforce planning -, surveying, designing & cost-estimation, procurement, contract management, supervision & quality control/s) Develop M&E plan, in consultation with MPWTC – for monitoring and evaluating the progress/achievements in the development and application of the various standardized documents and systems. Provide ongoing technical advice and facilitation support to through regular internal coordination meetings with MPWTC and other MPWTC -TA