Steps to Strengthen CO Humanitarian Performance Monitoring Q&A Guide on Using Tool Contents of this section Why is this important (what the Country Management Team should know) What does it take to do it As preparedness actions; Following a sudden onset emergency During chronic humanitarian situation Why is this important (what the Country Management Team should know) This section is a quick reference guide to actions to strengthen CO Humanitarian Performance Monitoring (PM). It recognises that there are different contexts for implementing Humanitarian PM and will consider steps; as preparedness actions; following a sudden onset emergency, and during chronic humanitarian situations What does it take to do it 1. As Preparedness Actions The following actions should take place both as part of preparedness and immediately following the decision to implement Humanitarian Performance Monitoring. Accountabilities (Recommend decision by Deputy Rep) Decide who within the CO will be: The focal point / lead and who will be involved in CO Sudden Onset Response Planning (where a Response Plan is required) - recommend Dep Rep; Emergency Officer and CO Planning unit – with someone from the monitoring section The focal point / lead for Humanitarian PM (recommend CO Monitoring unit but will depend on capacity of CO) The point for CO SitReps (recommend staff with link to CO Monitoring unit; Emergency Officer and Programme Sections) Assessing Existing CO Monitoring mechanisms (Recommend CO Monitoring unit) Examples of questions: Is latest baseline information on population centralised and easily accessible – If not recommend CO Monitoring unit collates Does baseline info provide data against age groups specified within the CCC commitments - If not recommend map gaps and possible solutions for finding data
Develop a Simplified IMEP and Results Framework – low cost (recommend CO Monitoring unit) Within the first 2 weeks the CO is likely to produce a CO This is outside the scope of the Humanitarian PM toolkit and the format and guide is contained in the The Results Framework expands on the Sudden Onset Response plan and includes both high and low frequency indicators. Challenges and Solutions Preparedness / First Week Potential Challenges Possible Solutions Where Challenges not addressed Accountabilities for Humanitarian PM not clear Early decision (Dep Rep) on who should lead based on CO monitoring capacity CO Monitoring section says its Programme section responsibility - Programme sections don’t have time/capacity/existing high frequency monitoring mechanisms. Humanitarian PM does not happen Poor quality SitRep – adverse effect on resource mobilization. Assessing existing CO monitoring mechanisms does not happen / takes too long Assess as part of preparedness and during 1st week after decision to implement Humanitarian PM Suitable / appropriate elements of existing CO monitoring not utilized for Humanitarian PM Resourcing Resourcing (human and financial) considered in appeal and in country plan Insufficient CO monitoring capacity Insufficient funds for Field monitoring visits (through 3rd party organization) Poor quality SitRep – adverse effect on resource mobilization. Sit Reps No-one to write Early decision (Dep Rep) on who should lead for report writing with sufficient capacity and links to monitoring, programmes and Emergency Officer Various staff write SitReps, lack of continuity in format and content. Poor quality SitRep – adverse effect on resource mobilization. SitReps Format does not include programme performance tables Establish framework for Humanitarian PM Early decision (Dep Rep) to adopt SitRep version with programme performance tables CO unable to report beyond inputs and cluster/sector information where country cluster/sector lead agency. Mixing of UNICEF and cluster/sector progress. Poor quality SitRep – adverse effect on resource mobilization. External criticism Week 2-3 Assess UNICEF progress in country cluster/sector coordination where UNICEF country cluster/sector lead agency (Recommend led by CO Monitoring unit) After start of sector working groups / cluster: Can be carried out periodically through interviews/discussion with UNICEF cluster/sector coordinator/focal point. Where sector working groups / clusters have been operational for some time : Utilise one of the more in depth cluster / sector coordination tools (e.g. Q-SAC developed by APSSC)