4.2-2 Paper Ballot Printing Services-Affirm will provide and allow sharing of printed ballot specifications as needed. 4.2-3 Paper Ballot Printing Services-Affirm that no restrictions or penalties will be imposed on VCDOE if Contractor’s ballot printing services or those of a specified Contractor are not used. 4.2-4 Ballot Printing Services-Affirm that costs of goods and services provided in the response were not affected based on the Contractor’s printing services or those of a specified Contractor being used/not used. EXHIBIT C – Equipment Specifications Matrix Provide responses to design and functionality features of the proposed components of the Voting System. Describe clearly if the Voting System solution is a combined optical scanner and ballot marking device. DESIGN & FUNCTIONS RESPONSE OPTICAL SCANNER RESPONSE STANDALONE OR INTEGRATED BALLOT MARKING DEVICE RESPONSE CENTRAL SCANNER/ TABULATOR Components – Provide the model number and version for each of the proposed equipment components. Election & Testing – Describe the process for setting up for an election and conducting testing of the devices. Reporting Capabilities – Describe: a) Reports produced b) Steps to produce reports Audit Logs – Describe the logging capabilities: a) Components that log events b) Types of events logged c) Log reports available
Ballot Exceptions – Describe how ballot exceptions are handled: a) Damaged Ballot b) Unread Ballot c) Ballot d) Overvoted Race Multi-page Ballot Handling – Describe how : a) Accounts for ballots; b) Reconciles the number of ballots vs. number of pages c) Reconciles missing pages Printing Technology – Describe the printing technology used to record choices. Calibration Procedures – Describe the: a) Frequency of calibration b) Procedures for calibrating ADA Devices – Describe the capabilities allowing the voter to navigate the equipment with: a) Touch screen b) Keypad c) Paddles d) Sip & puff device Ballot Presentation-Describe the following: a) Methods of presenting a ballot (i.e. printed on paper, screen display, audio) b) Methods of casting a ballot (i.e. touch screen, keypad, sip/puff, etc.) Capacities a) Provide the number of ballot styles that can be supported by the VSD and the CCST and indicate if it is dependent on ballot format size. Include the size of the used to store the ballot information if relevant.
Contractors shall complete this worksheet. 1. Include election management stand-alone network server components and client components required to support the functions of the Voting System. 2. Add more columns and rows as needed to all required components. 3. Answer all fields and add columns as needed to fully describe election management stand-alone network server and client components. 4. Provide a high-level diagram of the overall system architecture clearly illustrating the proposed components and the interrelationship. Equipment Manufacturer Version/ Model Processor (type and minimum core counts) Minimum CPU Operating System Memory Hard Drive Capacity Card Video Card DVD/ CD Reader/ Burner Function COTS/ Stand-alone Network Server Stand-alone Network Server Backup Backup Tape Backup Manufacturer Version/ Format/ Media Capacity # of Units COTS/ Monitor Manufacturer Version/ Model Size Resolution # of Units COTS/ 2 COTS
EXHIBIT I – Schedule of Events TASK START FINISH DURATION Request for Date Tue, Mar 17 Tue, Mar 17 1 Request for Date Tue, Mar 17 Tue, Apr 28 43 Committee Review & Recommendation Tue, May 05 Fri, May 29 25 Contract Negotiations Fri, May 29 Wed, Jul 01 34 County Council Agenda Deadline Wed, Jul 01 Wed, Jul 01 1 County Council Agenda Conference Wed, Jul 08 Wed, Jul 08 1 On County Council Agenda for Approval Thu, Jul 16 Thu, Jul 16 1 PO Processed & Issued Thu, Jul 16 Mon, Jul 27 12 Contractor On-Site Planning Meetings Mon, Jul 20 Fri, Jul 31 12 Election Procedures-Planning & Preparation Mon, Jul 20 Fri, Sep 25 68 Poll Worker Preparation & Execution Mon, Jul 20 Fri, Jan 29 194 Public Education-Planning, Preparation & Execution Mon, Jul 20 Fri, Oct 30 103 Voting System Receipt/Inventory/Acceptance Testing Mon, Sep 07 Fri, Sep 25 19 Election Management System Integration/Acceptance Testing Mon, Sep 14 Fri, Sep 25 12 Staff Training Mon, Sep 28 Fri, Oct 02 5 Program and Conduct Mock Election Mon, Oct 05 Fri, Oct 09 5
Polling Site Upload Testing Mon, Oct 05 Fri, Oct 16 12 Presidential Preference Primary-EMS Preparation Mon, Oct 12 Tue, Dec 22 72 Presidential Preference Primary-Candidate Deadline Tue, Dec 08 Tue, Dec 08 1 Presidential Preference Primary-Equipment Preparation & Testing Mon, Jan 04 Fri, Feb 12 40 Presidential Preference Primary-Election Day Tue, Mar 01 Tue, Mar 01 1
CATEGORY QUANTITY (see "NOTE" below) ITEM Election Preparation Polling Sites Polling Backup Early Voting Sites Early Voting Sites Backup Absentee Election Preparation & Absentee Backup Training TOTAL 1 Election Management System 1 0 0 0 0 0 0 1 2-A Voting Site Device-Optical Scanner without Integrated Ballot Marking Device 1 105 26 10 5 0 0 10 157 OR 2-B Voting Site Device-Optical Scanner with Integrated Ballot Marking Device 1 210 26 15 5 0 0 10 267 3 Voting Site Ballot Marking Device 1 105 26 5 5 0 0 10 152 4 Central Scanner/Tabulator 0 0 0 0 0 2 1 0 3