Refrigerator: Date purchased: Annual service according to manufacturer’s recommendations. Annual check of refrigerator performance and temperature ranges by your local immunisation/cold chain coordinator or refrigerator manufacturer. Refrigerator replacement plan Model: Minimum and maximum montioring device Vaccine refrigerator This maybe the inbuilt min/max unit in the refrigerator or it may be separate from the refrigerator. It must not be the only device in the refrigerator, as you need a minimum of two temperature monitoring devices for each refrigerator. Electronic temperature monitoring device, eg, data logger: Type Date purchased: Vaccine refrigerator This device is set to record the internal refrigerator temperature every 5–10minutes. It is separate from the unit that is used to record the daily minimum and maximum temperature readings. Calibrate the device as per manufacture’s recommendations, please note that not all loggers require calibration. Chilly bin/s: The type of chilly bin your require will depend on whether or not you offer offsite vaccination clinics This equipment is used for storing vaccines when transporting them, defrosting your vaccine refrigerator, in the event of a power or equipment failure or for offsite vaccination clinics Refer to section 7.3 in the National Standards for Vaccine Storage and Transportation for Immunisation Provider 2017 for the minimum requirements. Outline your plan for: storage and temperature monitoring when transporting and storing vaccines for offsite immunisation programmes defrosting refrigerators maintaining the cold chain in the event of a power or equipment failure. Your plan should include the number of portable storage devices, eg, chilly bins that will be required for transporting your vaccine stocks and temperature monitoring devices with a visible display. to section 7.3 in the National Standards for Vaccine Storage and Transportation for Immunisation Provider 2017 for the minimum requirements. Ice packs Ice packs are kept frozen, in which freezer Document the number of ice required, date purchased and replacement date. Insulation material
Emergency plan for dealing with equipment and power failures In the of a power failure and/or equipment failure, the refrigerator will be monitored using an independent digital thermometer or data logger with a visible display and the kept door closed. If the power failure extends beyond 4 hours or the internal refrigerator temperature is above +8⁰C seek alternative refrigeration. Action Who responsible Power failure or refrigerator failure If failure is less than 4 hours and temperature remains between +2°C and +8°C. Keep refrigerator door closed and monitor refrigerator temperature. Do not remove any vaccines from the refrigerator unless temperature range is below +2°C degrees or above +8°C degrees. Complete If temperature remains stable between +2°C and +8°C but power failure is continuing beyond 4 hours. Contact immunisation/cold chain coordinator. Pack vaccines for transport in accordance with the National Standards for Vaccine Storage and Transportation for Immunisation Providers 2017 and take with temperature recording device to – your alternative refrigeration site If the refrigerator temperature is below +2°C degrees Quarantine vaccines in the refrigerator, download the data logger. Move your vaccines to your alternative refrigeration site. Contact immunisation/cold chain coordinator for further advice. If the refrigerator temperature is above +8°C Quarantine the vaccines. Download the data logger. Discuss with immunisation/cold chain coordinator. Pack vaccines for transport in accordance with the National Standards for Vaccine Storage and Transportation for Immunisation Providers 2017, and take with temperature recording device to – complete Location for alternative refrigeration – complete – Contact details for alternative refrigeration – complete – Before transporting vaccines, the alternative facility has storage capacity for the vaccines. Contact the local immunisation coordinator to inform them of the breach and for further advice.