The following section deals with the Human Resources Departmental Risk Assessments. Risk Assessments for Resources, Rathmines House 143 – 149 Rathmines Road PHYSICAL Ref Hazard Risk(s) Associated / Description Control Measures Risk H/M/L (with controls) Person(s) Responsible Target Date / Status Current Controls Other Actions Required FIRE Emergency Response & Evacuation Staff unfamiliar with evacuation procedure Lack of evacuation drills Inadequate emergency equipment Staff trained in ERT Sufficient firefighting equipment available glass units, extinguishers, fire blanket) Fire extinguishers include: 1 CO2 & 1 Water extinguisher Emergency and aid procedures posted Good housekeeping standards maintained Several means of escape present and known to occupants Evacuation procedure practiced each semester Assembly point known to occupants Occupants escort Visitors out Ensure compliance with ERT training Ensure firefighting equipment is accessible Ensure routes, corridors and exits are clear and unobstructed 1 evacuation per semester Leave building immediately and proceed to assembly point: Rathmines Square: Front & Rear L HR Staff members Ongoing
PHYSICAL Ref Hazard Risk(s) Associated / Description Control Measures Risk H/M/L (with controls) Person(s) Responsible Target Date / Status Current Controls Actions Required Manual Handling Manual Handling-related injuries, e.g. back injury All compliant with their mandatory manual handling training Remaining Staff to complete their training course Refresher training to be carried out where necessary All heavy items to be stored at lower level racking L Remaining Ongoing Work Equipment, Machinery & Tools See PHOTOCOPIERS & PRINTERS - - - - - Portable Appliances & Handheld Equipment N/A N/A N/A N/A N/A N/A Hearing loss/damage Disruption etc. No noise emitting equipment at present N/A L N/A N/A Structural: Floors Walls Ceilings Doors Shelving Personal Injury Slips, Trips and Falls Collapse Trapping Building appears to be structurally sound Defects and hazards are reported to the BMM or through online hazard reporting If needs attention, contact Buildings Office N/A at present Contact Buildings Office if problems arise HR to ensure that a stability check is carried out on all shelving systems used L David Cagney or any HR Staff member As necessary
PHYSICAL Ref Hazard Risk(s) Associated / Description Control Measures Risk H/M/L (with controls) Person(s) Responsible Target Date / Status Current Controls Other Actions Required Slips, Trips & Falls Slips, trips and falls Increased fire load Fire load kept to a minimum by constant checks of all areas All routes kept and unobstructed Maintain standards L HR Staff members Ongoing Access and Egress Opening Times: 08:00 – 19:00 Security threats Threats from public Violence/Assault Unwanted Visitors Reception is manned at all times; sign-in required Visitors must be buzzed in when reception Staff not present Receptionist/Porter checks deliveries accepts same if satisfactory Fob system in to access floors other than the ground floor. Fob overridden by alarm Receptionist’s breaks covered by Buildings Office Staff members Keys held by Porters only Contact Gardaí if necessary Continuous handrail available on stairs Do not allow suspect individuals access Contact Gardaí if necessary Contact Buildings Office if problems arise with system L HR Staff members Ongoing PHYSICAL Control Measures
Ref Hazard Risk(s) Associated / Description H/M/L (with controls) Person(s) Responsible Target Date / Status Current Controls Other Actions Required Photocopiers & Printers 2 Xerox printer present; 11 printers in total for HR 2 shredders in HR Changing etc.: chemical contact Clearing jams: burns Not wearing gloves Not turning off electrical supply Incorrect disposal Personal injury Lack of information / training Toner / print cartridges changed by Staff members who wash hands after use Wear gloves: Yvonne McArdle to send gloves to Anne Campion Turn off power before clearing jams (standard printer) Disposal as per manufacturer’s directions L All HR Staff; Orlaith Waters Ongoing February 2013 Ergonomics MSD’s Upper limb disorders Poor posture Back problems All HR Staff enrolled on online elearning programme Workstation risk assessments and information available from the Health & Safety Office on request Workstation Risk Assessments completed for Staff members in the past where requested Contact Orlaith Waters if risk assessments are required L All HR Staff members As necessary PHYSICAL Ref Hazard Risk(s) Associated / Description Control Measures Risk H/M/L (with controls) Person(s) Responsible Target Date / Status Current Controls Other Actions Required
Mechanical Lifting Systems N/A N/A N/A N/A N/A N/A Transport N/A N/A N/A N/A N/A N/A Hot Surfaces / Liquids / Solids Spillages/burns hot drinks Lidded cups Maintain standards N/A N/A N/A Pressure Systems N/A N/A N/A N/A N/A N/A Radiation N/A N/A N/A N/A N/A N/A Vibration N/A N/A N/A N/A N/A N/A PHYSICAL Ref Hazard Risk(s) Associated / Description Control Measures Risk H/M/L (with controls) Person(s) Responsible Target Date / Status Current Controls Other Actions Required Services: Heating Environment too hot or cold Heating appears to be in working order N/A at present Contact Buildings Office if problems arise L David Cagney or any HR Staff member As necessary Lighting Inadequate lighting Light switches easily accessible (height) Two circular lights not in working order: L David Cagney or any HR Staff member As necessary
Visitors must be buzzed in when reception Staff not present Receptionist/Porter checks deliveries accepts same if satisfactory OPERATIONAL Ref Hazard Risk(s) Associated / Description Control Measures Risk H/M/L (with controls) Person(s) Responsible Target Date / Status Current Controls Other Actions Required Work Activities / Processes Please see Equipment / Machinery - - - - - Housekeeping Slips, trips and falls Increased fire load Fire load kept to a minimum All routes kept clear and unobstructed Maintain standards L All HT Staff members Ongoing
Safety Notice points posted throughout Fire Action Notice posted throughout No Smoking signage in OPERATIONAL Ref Hazard Risk(s) Associated / Description Control Measures Risk H/M/L (with controls) Person(s) Responsible Target Date / Status Current Controls Other Actions Required Incidents Hazard Reporting First Aid Lack of first aid supplies Lack of trained first aiders Lack of knowledge of procedure in the event of an incident No reporting of incident(s) First aid kit and incident report book available at Reception All incidents to be reported immediately and incident report form completed First aid kits available on each floor Trained first aiders to attend refresher training as required Contact Orlaith Waters for additional supplies for first aid / AED L First Aiders As necessary
No reporting of hazards Additional supplies available from Orlaith Waters on request List of trained aiders posted. These include: Nicola Lancaster Catherine Richardson Emergency first aid procedure posted AED present at Reception. Individuals trained in use of the AED Online hazard reporting facility available OPERATIONAL Ref Hazard Risk(s) Associated / Description Control Measures Risk H/M/L (with controls) Person(s) Responsible Target Date / Status Current Controls Actions Required Use of Ladders / Working at Height N/A N/A N/A N/A N/A N/A Confined Spaces N/A N/A N/A N/A N/A N/A Out of Hours Access/Lone Working Violence Inability to make contact in the event of an emergency etc. No lone working currently occurs DIT Policy in place None required at present If circumstances change contact Orlaith Waters N/A Cagney to contact Orlaith Waters As necessary Work Vehicles N/A N/A N/A N/A N/A N/A Fieldtrips N/A N/A N/A N/A N/A N/A Work Placement N/A N/A N/A N/A N/A N/A
OPERATIONAL Ref Hazard Risk(s) Associated / Description Control Measures Risk H/M/L (with controls) Person(s) Responsible Target Date / Status Current Controls Other Actions Required Events N/A N/A N/A N/A N/A N/A Conferences / Seminars Road traffic accidents Taxi vouchers available to Staff Staff obey rules of the road if driving or cycling Adequate insurance, tax and NCT on vehicles used for transport None at present L All HR Staff members Ongoing Storage Inadequate storage Inadequate space for manual handling Poor housekeeping Slips, trips and falls Step ladder present for accessing higher shelving Staff trained in manual handling ‘Storage Room’: Increased storage / shelving required Spring clean required Area to be kept free from Items to be stored off the floor and not in walkways L David Cagney As soon as possible
HUMAN FACTORS Ref Hazard Risk(s) Associated / Description Control Measures Risk H/M/L (with controls) Person(s) Responsible Target Date / Status Current Controls Actions Required Sensitive Work Groups: Pregnant Employees & Nursing Mothers Harm to Mother, unborn child or breastfeeding baby Risk assessment carried out for pregnant employees and control measures implemented as identified and necessary by Occupational Health Officer None required at present If circumstances change Orlaith Waters shall be contacted N/A David Cagney or any HR Staff member to contact Orlaith Waters as necessary As necessary Sensitive Work Groups: Young Persons N/A N/A N/A N/A N/A N/A Sensitive Work Groups: People with Disabilities Lack of access/egress No Personal Emergency Egress Plan (PEEP) in place No risk assessment (RA) completed No PEEPs or RA’s required at present Lift present and in working order. Lift not to be used in an emergency PEEP plans in place where necessary by OHO None required at present If circumstances change Orlaith Waters shall be contacted L David Cagney or any HR Staff member As necessary
Intimidation etc. Harassment Policy in place Bullying & Harassment Policy HUMAN FACTORS Ref Hazard Risk(s) Associated / Description Control Measures Risk H/M/L (with controls) Person(s) Responsible Target Date / Status Current Controls Actions Required Welfare Facilities: Sanitary Facilities; Canteen Inadequate facilities No potable water No means for boiling water/heating food No seating/resting area No hand-washing facilities Fully equipped canteen present Means to heat food Hot available on each floor Drinking water available. Male (x4 WC & 3-4 urinals) sanitary facilities available on ground and 2nd floor Female (X5 WC) sanitary facilities available on 1st and 3d floor X1 accessible toilet available on ground floor Hand washing facilities adequate Seating facilities available in canteen Taps in female sanitary facilities on 1st floor not working properly All facilities to be kept in a clean condition Food to be stored as directed Care to be taken with hot water L David Cagney to contact Buildings Office All HR members Ongoing
Structural Details for Individual Rooms in the Human Resources Department (Risk Assessment is as above) Room / Office Ceiling Floor Heating Lighting Ventilation Ergonomics Equipment Ita Goggin Suspended ceiling Carpet tiled floor Solid & partition walls 1 readily openable exit with door. Fob for access 1 radiator 2 lights: System is automatic 1 window Blinds in place 1 workstation Meeting Table Aideen Gurrin Suspended ceiling Carpet floor Solid & partition walls 1 readily openable exit with door. Fob for access 1 radiator 2 lights: System is automatic 2 windows No blinds 1 workstation Safe for legal documents David Cagney Suspended ceiling Carpet tiled floor Solid & partition walls 1 readily openable exit with door. Fob for access 1 radiator 2 lights: System is automatic 2 windows 1 workstation Shredder Meeting table David Spring Suspended ceiling Carpet floor & partition walls 1 readily openable exit with door. Fob for access 2 radiators 2 lights: System is automatic 2 windows 1 workstation Safe for legal documents; Meeting Table Mary Malone Suspended ceiling Carpet tiled floor Solid & partition walls 1 readily openable exit with door. Fob for access 1 radiator 2 lights: System is automatic 1 window 1 workstation Meeting Table Meeting Room Suspended ceiling Carpet tiled floor Solid & partition walls 1 readily openable exit with door. Fob for access 1 radiator 2 lights: System is automatic 1 window - Meeting Storage Room Suspended ceiling Carpet tiled floor Solid & partition walls 1 readily openable exit with door. Fob for access. Emergency door release button 3 radiators 5 lights: System is automatic 4 windows - Shelving units for files It is the responsibility of each Staff member to complete a stability check of their work station and report any defects to the Buildings Office.