Instructions to Bidders General In Part 1 (Bidding and Selection Procedures) of this Bidding Document, the following words and expressions shall have the meanings stated below. These definitions shall not apply to any words or expressions in the sections that make up Part 3 (Conditions of Contract and Contract Forms) of this Bidding Document, in which such words and expressions shall have the meanings stated in GCC Sub-Clauses 1.1 and 1.2 unless otherwise specified. “Addendum” or “Addenda” means a modification to this Bidding Document issued by the MCA Entity. “Associate” any entity that forms the Bidder or Service Provider. A Subcontractor is not an Associate. “Association”, “Joint Venture”, “JV”, or “consortium” means an association of entities that forms the Bidder or Service Provider, with or without a legal status distinct from that of its members. “BDS” means the Bid Data Sheet in Section II of this Bidding Document used to reflect specific requirements and/or conditions. “Bid” a bid for the provision of the Non-Consulting Services submitted by a Bidder in response to this Bidding Document. “Bid Security” the security a Bidder may be required to furnish as part of its Bid in accordance with ITB 22. “Bidder” any eligible entity or person, including any associate of such eligible entity or person that submits a Bid. “Bidding Document” means this document, including any subsequent amendments, prepared by the Purchaser for the selection of the Service Provider. “Compact” means the Millennium Challenge Compact identified in the BDS. “confirmation” means confirmation in writing. “Contract” means the contract proposed to be entered into between the Purchaser and the Service Provider, including all attachments, annexes, and all documents incorporated by reference therein, a form of which is included in Part 3 of this Bidding Document. “days” refers to calendar days. “GCC” means the General Conditions of Contract. “Government” means the Government identified in the BDS.
of the Notice of Intent to Award shall not constitute the formation of a contract between the Purchaser and the successful Bidder and no legal or equitable rights will be created through the delivery of the Notice of Intent to Award. At the same time it issues the Notice of Intent to Award, the Purchaser shall also notify, in writing, all other Bidders of the results of the bidding. The Purchaser shall promptly respond in writing to any unsuccessful Bidder who, after receiving notification of the bidding results, makes a written request for a debriefing as provided in the MCC Program Procurement Guidelines, or submits a formal Bid challenge. Bid Challenges Bidders may challenge the results of a procurement only according to the rules established in the Bid Challenge System developed by the Purchaser and approved by MCC. The rules and provisions of the Bid Challenge System are as published on the Purchaser’s website indicated in the BDS. Signing of Contract Upon expiration of the period for timely filing and the resolution of any Bid challenges that are submitted, the Purchaser shall send the Notification of Award to the successful Bidder. The Notification of Award shall include the Contract Forms for the review and signature of the successful Bidder. Within (28) days of receipt of the Contract, the successful Bidder shall sign, date, and return the Contract to the Purchaser along with the Performance Security in accordance with GCC Clause 18, the certification of Compliance with Terrorist Financing Legislation and other Restrictions, in accordance with Clause G of the Additional Provisions at Annex A to the Contract.. Performance Security Within twenty-eight (28) days of receipt of the Notification of Award from the Purchaser, the successful Bidder shall furnish a Performance Security in accordance with GCC Clause 18, using for that purpose the Performance Security Form included in Part 3. Conditions of Contract and Contract Forms. Failure of the successful Bidder to submit the Performance Security or to sign the Contract in accordance with ITB 43.3 shall constitute sufficient grounds for the annulment of the award and forfeiture of the Bid Security. In that event the Purchaser may award the Contract to the next lowest evaluated Bidder, whose offer is substantially
Qualification and Evaluation Criteria This section contains the factors, methods and criteria that the Purchaser may use to evaluate a Bid and determine whether a Bidder is qualified. [This section will be modified by the Purchaser to meet the needs for a particular procurement.] Evaluation Criteria The evaluation of a Bid will take into account, in addition to the Bid price quoted in accordance with ITB Clause 15.6, one or more of the following factors as specified in the ITB Clause 35, and quantified below: delivery schedule offered in the Bid; deviations in payment schedule from that specified in the SCC; the Bidder’s past performance; and/or other specific criteria indicated in the technical specifications, including EHS requirements, set forth in the Schedule of Requirements. For factors mentioned one or more of the following quantification methods will be applied, as specified in ITB Clause 35: (a) Delivery schedule. The Services covered under this Bidding Document shall be delivered within an acceptable range of weeks specified in Section V. Schedule of Requirements. No credit will be given to earlier deliveries, and Bids offering delivery beyond this range will be treated as non-responsive. Within this acceptable range, an adjustment per week, as specified in BDS ITB 35.3, will be added for evaluation to the Bid price of Bids offering deliveries later than the earliest delivery period specified in the Schedule of Requirements. (b) Deviation in Payment Schedule Bidders state their Bid price for the payment schedule outlined in the SCC. Bids will be evaluated on the basis of this base price. Bidders are, however, permitted to state an alternative payment schedule and indicate the reduction in Bid price they wish to offer for such alternative payment schedule. The Purchaser may consider the alternative payment schedule offered by the selected Bidder. OR
evaluate only Bids that include at the required percentages of items per lot and quantity per item as indicated in accordance with ITB 15.8; take into account: the lowest-evaluated Bid for each lot; the discounts and the methodology for their application as offered by a Bidder in its Bid; and consider the Contract sequence that provides the most optimum economic combination taking into account any limitations due to constraints in execution capacity determined in accordance with the post-qualification criteria, as described in ITB Clause 38 and Post Qualification Criteria, below. Post Qualification Criteria After determining the lowest-evaluated Bid in accordance with ITB Clause 35 and Sub-Clause 36.1, the Purchaser will carry out the post-qualification of the Bidder in accordance with ITB Clause 38, using only the factors, methods and criteria specified in ITB Clause 38 and those listed below. Factors not included in ITB Clause 38 and this Section (4. Post Qualification Criteria) shall not be used in the evaluation of a Bidder’s Similar Experience: experience as service provider in the provision of at least [2] service contracts of a nature and complexity equivalent to the Services over the last [5] years (to comply with this requirement, Services contracts cited should be at least [80] percent complete) Turnover: annual volume of Services of at [list the requirement(s)] Financial Capability: The Bidder shall furnish documentary evidence that it meets the following financial requirement(s): [list the requirement(s)] Critical Equipment: The Bidder furnish documentary evidence that it would ensure (own, hire, lease) the following equipment: [list the requirement(s)] Personnel: a Contract Manager with [5] experience in Services of an equivalent nature and volume, including no less than [3] years as Manager; [list all requirements for key staff]
1 2 3 4 5 6 7 8 Service N Description of Services Unit Delivery Date Quantity and physical unit Unit price Taxes (if applicable) Price per Service (Col. 5*6+7) [insert number of the Service ] [insert name of Services] [insert delivery date at location per Service] [insert number of [insert unit price per unit] [insert total price per unit] Total Bid Price Name of Bidder __________________________Signature of Bidder _________________________ Date ____________________