The Workplan must describe the tasks/activities to be accomplished, the expected time frame for accomplishment (commitments), the projected results of the activities (outputs) and deliverables, and the projected environmental improvement (outcomes). Utilize task activities from your proposal. For tasks which include a cost share component, identify which activities and subtasks will include a contribution toward the cost share. Edit chart as necessary. Tasks are identified as examples, add or delete as appropriate for your program. Example Task 1: Cooperative Agreement Oversight (Utilize task descriptions from proposal.) Task 1 - Cooperative Agreement Oversight Subtasks (Commitments) Anticipated Outputs (projected activities, deliverables, reports) and Anticipated Outcomes (projected results, effects, improvements) Anticipated Accomplishment Date(s) Actual Accomplishment Date(s) Obtain QEP Services/Financial Assistance Services Prepare Request For Proposals, evaluate applications, conduct interviews, hire contractor Prepare scope of work Prioritize, and evaluate contractor products Conduct periodic project status meetings with contractor to discuss project issues and priorities Conduct annual performance evaluations for contractor Outputs: High quality contractor work products that meets the recipient’s and EPA’s expectations Confirmation in quarterly report that contractor selection was competed and made Outcomes: Maintain effective work force to meet workplan commitments Ongoing activity Reporting Prepare quarterly reports, MBE/WBE and FFR form at the end of the reporting period Enter site data in ACRES Prepare report and grant closeout material Outputs: Quarterly reports and other forms; updated ACRES database; final report and closeout forms Outcomes: Maintain and update accomplishments of RLF program Quarterly reports every quarter; MBE/WBE forms 3/30 & 9/30; FFR yearly; ACRES updated when site activities occur Request for Reimbursements or Advances Outputs: submitted to Las Vegas for payment Outcomes: Reduce unliquidated obligations Ongoing Travel & Training Attend brownfields related meetings, training sessions and conferences Outputs: Attend meetings, conferences, training sessions Outcomes: Increase knowledge of brownfields issues and programs December 2017 Ongoing activity Etc. Example Task 2: Community Involvement - OR - Insert Task Name
Task 2 – Community Involvement Subtasks (Commitments) Pre-Cleanup Anticipated Outputs (projected activities, deliverables, reports) and Anticipated Outcomes (projected results, effects, improvements) Anticipated Accomplishment Date(s) (Month/Year) Actual Accomplishment Date(s) Develop Marketing Prepare marketing such as literature, brochures, web sites, forums, etc. to communicate availability of program to stakeholders Outputs: Literature, brochure, etc. Place marketing materials on community website, etc. Outcomes: Attract sites into the program and improve understanding and participation in RLF 1st Quarter Work with CBOs identified in proposal to ensure commitments are implemented Outputs: Commitments that were identified in proposal are implemented Outcomes: Increase coordination with stakeholders and others Ongoing Prepare Community Involvement Plan Prepare plan to involve public in cleanup activities Outputs: Plan for involving community in cleanup activities Outcomes: Improve understanding and participation in cleanups and redevelopment process As projects go through program Date – Site A Date – Site B Date – Site C Establish Information Repository Outputs: Repository of documents which allow public to review site assessment and cleanup history Outcomes: Improve understanding of how cleanup alternatives were selected As projects go through program Date – Site A Date – Site B Date – Site C Implement 30-Day Public Comment Period on ABCA Outputs: Allow for review and comment on cleanup related documents Outcomes: Allow for consensus on cleanups As projects go through program Date – Site A Date – Site B Date – Site C Public Meetings Outputs: Meetings inform public of cleanup activities and provide a chance for input and comment Outcomes: Improve understanding of cleanups and allows for potential modifications based on public input As projects go through program Date – Site A Date – Site B Date – Site C Etc. Example Task 3: Loans/Subgrants Cleanup Process - OR - Insert Task Name
Task 3 – Loans/Subgrants Cleanup Process Subtasks (Commitments) Pre-Cleanup Anticipated Outputs (projected activities, deliverables, reports) and Anticipated Outcomes (projected results, effects, improvements) Anticipated Accomplishment Date(s) (Month/Year) Actual Accomplishment Date(s) Site & Borrower/Subgrant Eligibility Seek eligibility determination form EPA that the site and borrower/subgrantee are eligible to receive EPA funding Outputs: Sites entered into RLF program; to be noted in quarterly report, etc. Outcomes: Projects entered into RLF program As projects come into program Date – Site A Date – Site B Date – Site C Hold a kickoff meeting with State, EPA and QEP Outputs: Held meeting Outcomes: Ensure all agencies are in agreement with cleanup plan As projects come into program Date – Site A Date – Site B Date – Site C Ensure Site is Enrolled in VCP Ensure that borrower/subgrantee has enrolled site in the applicable state response program Outputs: Site is enrolled in applicable state response program Outcomes: Cleanup is in compliance with state response program As projects go through program Date – Site A Date – Site B Date – Site C Historic Preservation Assist EPA project Officer in collecting information and determining if Section 106 applies to site cleanups Outputs: Information and reports required to comply with Section 106 historic preservation requirements Outcomes: Compliance with Section 106 historic preservation requirements As projects go through program Date – Site A Date – Site B Date – Site C Prepare Loan/Subgrant Documents Develop loan/subgrant agreements, documents, promissory etc. that include all applicable federal environmental and cross-cutting requirements (i.e. Davis-Bacon) Outputs: Signed loan/subgrant documents; to be noted in quarterly report, etc. Outcomes: Loans/Subgrants processed As projects go through program Date – Site A Date – Site B Date – Site C Prepare Analysis of Brownfields Cleanup Alternatives (ABCA) Outputs: Approved ABCA ABCA placed in information repository, etc. Outcomes: Ensure proper cleanup alternative is selected and communicated to the public As projects go through program Date – Site A Date – Site B Date – Site C
Green and Sustainable Remediation (GSR) Incorporate green and sustainable remediation principles/techniques into your project Outputs: GSR language in ABCA and RFP and report GSR in quarterly reports Resiliency language in ABCA Outcomes: Greener and more sustainable cleanup Before, during, and after remedial activities Date – Site A Date – Site B Date – Site C Prepare Decision Document Document results of public comment period and public meeting to include comments received, public meeting attendance, response to relevant comments, selection of final cleanup remedy, any changes to the final cleanup remedy, etc. Outputs: Memo or letter, with appropriate attachments Outcomes: Ensure that public comment process is documented and final cleanup remedy is selected As projects go through program Date – Site A Date – Site B Date – Site C Prepare Remedial Design & Engineering Documents Prepare appropriate remedial design documents for state response program, engineering design documents for cleanup contractors to perform work (including Davis-Bacon requirements), and a budget detailing how EPA funds will be used to cleanup sites Outputs: Approved remedial action and engineering/design documents and an approved budget Place documents in information repository, etc. Outcomes: Ensure cleanup will be done in compliance with state response program and EPA funds will be used for eligible costs As projects go through program Date – Site A Date – Site B Date – Site C Prepare Site-Specific QAPP and Health & Safety Plan Prepare a SSQAPP for any environmental post cleanup sampling to be conducted on sites and submit to EPA for approval Outputs: Approved EPA SSQAPP SSQAPP in information repository, etc. Outcomes: Ensure proper confirmatory testing methods and analytical data results are achieved As projects come into program Date – Site A Date – Site B Date – Site C Etc. Example Task 4: Oversee Site Cleanups - OR - Insert Task Name Task 4 – Oversee Site Cleanups Subtasks (Commitments) During and Post-Cleanup Anticipated Outputs (projected activities, deliverables, reports) and Anticipated Outcomes (projected results, effects, improvements) Anticipated Accomplishment Date(s) (Month/Year) Actual Accomplishment Date(s)