Department of Health and Human Services Substance Abuse and Mental Health Services Administration Drug-Free Communities (DFC) Support Program – Competing Continuation (Use this template if you have previously received DFC funding) (Initial Announcement) Funding Opportunity Announcement (FOA) No. SP-18-003 Catalogue of Federal Domestic Assistance (CFDA) No.: 93.276 Key Dates: Application Deadline Applications are due by March 29, 2018. Intergovernmental Review (E.O. Applicants must comply with E.O. 12372 if their state(s) participates. Review process recommendations from the State Single Point of Contact (SPOC) are due no later than 60 days after application deadline. Public Health System Impact Statement (PHSIS)/Single State Agency Coordination Applicants must send the PHSIS to appropriate state and local health agencies by the application deadline. Comments from the Single State Agency are due no later than 60 days after the application deadline. of Contents
summary of the minimum documentation applicants must provide to meet these criteria. The table also specifies evidence required and where to place it in the application (e.g., as an attachment, in the Project Narrative, or in the Budget Narrative). Failure to meet any single statutory eligibility requirement will cause the application to be deemed ineligible; in such case it will not move forward to peer review. Should your application fail to meet the eligibility requirements, the person listed as the Business Official on the Application for Federal Assistance (SF-424) will receive a letter stating why the application was deemed ineligible. No additional information may be added to an application after the application deadline. Final authority lies with the DFC Administrator to determine the eligibility of an application. NOTE: Coalitions that have already received 10 years of DFC funding are not eligible to apply for this grant. All DFC applications will be jointly screened by ONDCP and SAMHSA to determine whether an applicant meets all the DFC Support Program Statutory Eligibility Requirements identified in Table 1. In addition, the non-profit status of the legal applicant (if applicable) will be verified along with its ability to fiscally manage federal funds. Applications submitted by eligible coalitions that demonstrate they meet all requirements will then be scored through a peer review process according to the evaluation criteria described in the Application Review Information of this FOA. Each year, DFC recipients must demonstrate compliance with all of the Statutory Eligibility Requirements to be considered for continuation funding. A DFC legal applicant (an organization applying on behalf of a coalition, the coalition, or the applicant coalition) must reside within the United States and/or the U.S. Territories. The intent of the DFC Support Program is to fund coalition activities in the United States and does not authorize the funding of organizations or activities outside the United States. Table 1: Statutory Eligibility Requirements Eligibility Requirement Item: Evidence Required and Where to Document: Requirement 1: 12 Sectors Evidence Required: The coalition must consist of one or more representatives from each of the following required 12 sectors: Youth (18 or younger) Parent Business School Youth-serving organization Law enforcement A Coalition Involvement Agreement (CIA) for each of the 12 sector members. Where to Document: Attachment 1: 12 CIAs For Additional information, please refer to Section V-5.5 and Appendix G
7 8 All attachments should comply with the following formatting requirement: PDF attachments cannot be empty (0 bytes). If you submit attachments which do not comply with the stated formatting requirement, the applicant will receive the following error message from eRA Commons: “The {attachment} attachment was empty. PDF attachments cannot be empty, password protected or encrypted. Please submit a changed/corrected application with the correct PDF attachment. Help with PDF attachments can be found at .” 8 9 All attachments should comply with the following formatting requirement: PDF attachments cannot have Meta data missing, cannot be encrypted, password protected or secured documents. If you submit attachments which do not comply with the stated formatting requirement, the applicant will receive the following error message from eRA Commons: “The <attachment> attachment contained formatting or features not currently supported by NIH: <condition returned>. Help with PDF attachments can be found at .” 9 10 All attachments should comply with the following formatting requirement: Size of PDF attachments cannot be larger than 8.5 x 11 inches (horizontally or vertically). [Note: It is recommended that you limit the size of attachments to 35 MB.] If you submit attachments that do not comply with the stated formatting requirement, the applicant will receive the following error message from eRA Commons: “Filename <file> cannot be larger than U.S. Standard letter paper size of 8.5 x 11 inches. See the PDF guidelines at for additional information.” 11 All attachments should comply with the following formatting requirement: PDF attachments should have a valid file name. Valid file names must If you submit attachments which do not comply with the stated formatting requirement, the applicant will receive the following error message from eRA Commons: “The <attachment> attachment filename is invalid. filenames may only include the following characters: A-Z, a-z, 0-9, underscore (_), hyphen (-), space, or period. No 1
include the following UTF-8 characters: A-Z, a-z, 0-9, underscore (_), hyphen (-), space, period. special characters (including brackets) can be part of the filename.” 12 The contact person’s email in the SF-424 Section F, must contain a ‘@’, with at least 1 and at most 64 chars preceding and following the ‘@’. Control characters (ASCII 0 through 31 and 127), spaces and special chars < > ( ) [ ] \, are not valid. If the contact person’s email address does not comply with the stated formatting requirement, the applicant will receive the following error message from eRA Commons: “The submitted e-mail address for the person to be contacted {email address}, is invalid. Must contain a ‘@’, with at least 1 and at most 64 chars preceding and following the ‘@’. Control characters (ASCII 0 through 31 and 127), spaces and special chars < > ( ) [ ] \, are not valid.” 13 Congressional district code of applicant (after truncating) must be valid. [Note: Applies to form items 16a and 16b] If the Congressional district code of the applicant is not valid, the applicant will receive the following error message from eRA Commons: “Congressional district <Congressional District> is invalid. To locate your district, visit ” 14 Authorized Representative email must contain a ‘@’, with at least and at most 60chars preceding and following the ‘@’. Control characters (ASCII 0 through 31 and 127), spaces and special chars < > ( ) [ ] \, are not valid. If the Authorized Representative email address does not comply with the stated formatting requirement, the applicant will receive the following error message from eRA Commons: “Must contain a ‘@’, with at least 1 and at most 64 chars preceding and following the ‘@’. Control characters (ASCII 0 through 31 and 127), spaces and special chars < > ( ) [ ] \, are not valid. The Person to be contacted email address also provided on the SF 424 will be used instead.” 15 Budget Validations If the budget form fields do not comply with the form guidelines, the applicant will receive the following error message from eRA Commons: 1 2
Teachers will be trained on the selected evidence-based substance abuse prevention curriculum. The objective is not SMART because it is not specific, measurable, or time-bound. It can be made SMART by specifically indicating who is responsible for training the teachers, how many will be trained, who they are, and by when the trainings will be conducted. By June 1, 2018, LEA supervisory staff will have trained 75% of health education teachers in the local school district on the selected, evidence-based substance abuse prevention curriculum. 90% of youth will participate in classes on assertive communication skills. This objective is not SMART because it is not specific or time-bound. It can be made SMART by indicating who will conduct the activity, by when, and who will participate in the lessons on assertive communication skills. By the end of the 2018 school year, district health educators will have conducted classes on assertive communication skills for 90% of youth in the middle school receiving the substance abuse and HIV prevention curriculum. individuals in the community on the prevention of prescription drug/opioid deaths. This objective is not SMART as it is not specific, measurable or time-bound. It can be made SMART by specifically indicating who is responsible for the training, how many people will be trained, who they are, and by when the training will be conducted. By the end of year two of the project, the Health Department will have trained 75% of EMS staff in the County Government on the selected curriculum addressing the prevention of prescription drug/opioid deaths. Appendix D – Standard Funding Restrictions HHS codified the Uniform Administrative Requirements, Cost Principles, and Requirements for HHS Awards, 45 CFR Part 75. In Subpart E, cost principles are described and allowable and unallowable expenditures for HHS recipients are delineated. 45 CFR Part 75 is available at . Unless
A. Personnel: Provide employee(s) (including for each identified position) of the applicant/recipient organization, including in-kind costs for those positions whose work is tied to the grant project. Table 4: FEDERAL REQUEST Position Name Annual Salary/Rate Level of Effort Cost (1) Program Director/Principal Investigator (PD/PI) John Doe $64,890 10% $6,489 (2) Project Coordinator To be selected $46,276 100% $46,276 (3) Clerical John Doe In-kind cost 20% 0 TOTAL $52,765 NARRATIVE JUSTIFICATION: Enter a description of the personnel funds requested and how their use will support the purpose and goals of this proposal. Describe the role, responsibilities, and unique qualifications of each position. Key staff positions require prior approval by SAMHSA after review of credentials of resume and job description. Table 5: NON-FEDERAL MATCH Position Name Annual Salary/Rate of Effort Cost (1) Clerical Support John Doe $13.38/hr. x 100 hr. 100 hrs. per year $1,338 TOTAL $1,338 NARRATIVE JUSTIFICATION: Enter a description of the personnel matching funds provided and how their use will support the purpose and goals of this proposal. Describe how the matching funds will enhance the federal budget request. SOURCE OF MATCH FUNDS: State source of match funds. FEDERAL REQUEST (enter in Section B column 1 line 6a of form SF-424A): $52,765 NON-FEDERAL MATCH (enter in Section B column 2 line 6a of form SF-424A): $1,338
Purpose of Travel Location Item Rate Cost (1) Regional Training Conference Chicago, IL Airfare $300/flight x 2 persons $600 (2) Regional Training Conference Chicago, IL Hotel $155/night x persons x 2 nights $620 (3) Regional Training Conference Chicago, IL Per Diem (meals and incidentals) $46/day x 2 persons x 2 days $184 (4) Local Travel Outreach Workshops Mileage 304 miles x $.50/Mile $152 TOTAL $1,556 NARRATIVE JUSTIFICATION: Enter a description of the travel matching funds provided and how their use will support the purpose and goals of this proposal. Describe how the matching funds will enhance the federal budget request. Local travel rate should be based on agency’s POV reimbursement rate, which should correspond with the GSA rate found at * Please check this website regularly for changes. SOURCE OF MATCH FUNDS: State source of match funds. FEDERAL REQUEST (enter in Section B column 1 line 6c of form SF-424A): $6,012 NON-FEDERAL (enter in Section B column 2 line 6c of form SF-424A): $1,556 D. Equipment: Permanent equipment may be charged to the project only if the applicant can demonstrate that purchase will be less expensive than rental. Permanent equipment is defined as an article of tangible, nonexpendable, personal property having a useful life of more than one year and an acquisition cost of $5,000 or more per unit (federal definition). Table 10: FEDERAL REQUEST Purpose of Travel Location Item Rate Cost None $0 $0 NARRATIVE JUSTIFICATION: Enter a description of the equipment and how its purchase will support the purpose and goals of this proposal. Table 11: NON-FEDERAL REQUEST
Purpose of Travel Location Item Rate Cost None $0 $0 NARRATIVE JUSTIFICATION: Enter a description of the equipment and how its purchase will support the purpose and goals of this proposal. SOURCE OF MATCH FUNDS: State source of match funds. FEDERAL REQUEST – (enter in Section B column 1 line 6e of form SF-424A): $0 NON-FEDERAL MATCH – (enter in Section B column 2 line 6e of form SF-424A): $0 E. Supplies: Materials costing less than $5,000 per unit (federal definition) and often having use Table 12: FEDERAL REQUEST Item(s) Rate Cost General office supplies $50/mo. x 12 mo. $600 Postage $37/mo. x 8 mo. $296 Coalition promotional items 200 @ $1.39 each $278 Laptop Computer $600 $600 Printer $300 $300 Projector $700 $700 Copies 8000 copies x .10/copy $800 Laptop computer update $50 $50 TOTAL $3,624 NARRATIVE JUSTIFICATION: Describe the need and include an adequate justification of how each cost was estimated.
(6) Media sponsorship Local cable station agrees to run coalition promotion. PSA an average of 5 times/week for 24 weeks 5 PSAs/week $50/PSA x 24 weeks $6,000 Advertising Billboards $600 x 12 = $7,200 $7,200 TOTAL $73,600 NARRATIVE JUSTIFICATION: Explain the need for each match contract agreement and how it will support the purpose and goals of this proposal. Describe how the matching funds will enhance the federal budget request. SOURCE OF MATCH FUNDS: State source of match funds. FEDERAL REQUEST (enter in Section B column 1 line 6f of form SF-424A): $25,608 NON-FEDERAL MATCH (enter in Section B column 2 line 6f of form SF-424A): $73,600 G. Construction: NOT ALLOWED – Leave Section B columns 1& 2 line 6g on SF-424A blank. H. Other: Expenses not covered in any of the previous budget categories. If anyone related to the project owns the building which is less-than-arm’s length1 arrangement, provide cost of ownership/use allowance calculations. Additionally, the lease is required and must be submitted for all projects allocating rent costs. 16: FEDERAL REQUEST Item Rate Cost (1) Rent* $550/mo. x 12 mo. $6,600 (2) Telephone $50/mo. x 12 mo. $600 (3) Student Surveys $1/survey x 4884 $4,884 (4) Brochures .89/brochure X 1500 brochures $1,335
(5) Meth literature for merchants Window Clings: 1,500 clings x $2 each = $3,000 Handouts: 3,000 copies x $0.50 each = $1,500 $4,500 TOTAL $17,919 NARRATIVE JUSTIFICATION: Break down costs into cost/unit (e.g., cost/square foot). Explain the use of each item requested. *If rent is requested (direct or indirect), provide the name of the owner(s) of the space/facility. If anyone related to the project owns the building which is less than an arm’s length arrangement, provide cost of ownership/use allowance calculations. Additionally, the lease and floor plan (including common areas) is required for all projects allocating rent costs. Table 17: NON-FEDERAL REQUEST Item Rate Cost (1) Space Rental 10 x $830 per $8,300 (2) School Leadership Program $25,200 $25,200 (3) Internet service $26/mo. x 12 mo. $312 (4) Student surveys $1/survey x 1946 surveys $1,946 (5) Printing $300/run x 6 runs $1,800 Transition Program for youth & parents 1 person x $25/hr. x 3 hrs. = $75 100 parent packets x $3.50/packet = $350 $425 Health Fair Coordination and administration CIA demonstrates breakout of services $1,500 Physician/Health Provider diagnostic tools and training Coordination and administration CIA demonstrates breakout of services $1,700
Table 20: FUTURE YEARS AND PROJECTED TOTAL* Category 2nd Project Year Federal l 2nd Project Year Match 3rd Project Year Federal 3rd Project Year Match 4th Project Year Federal 4th Project Year Match 5th Project Year Federal 5th Project Year Match Personnel Program (PD/PI) $6,489 $0 $6,489 $0 $6,489 $0 $6,489 $0 Project Coordinator $46,276 $0 $46,276 $0 $46,276 $0 $46,276 $0 Clerical Support $0 $1,338 $0 $1,338 $0 $1,338 $0 $1,338 Fringe Benefits $10,896 $275 $10,896 $275 $10,896 $275 $10,896 $275 Travel $5,000 $2,000 $5,000 $2,250 $4,000 $2,500 $4,000 $2,500 Equipment $0 $0 $0 $0 $0 $0 $0 $0 Supplies $4,500 $2,000 $4,500 $2,000 $4000 $2,000 $4,000 $2,000 Contract Evaluation $4,500 $0 $4,500 $0 $4,500 $0 $4,500 $0 Category 2nd Project Year Federal 2nd Project Year Match 3rd Project Year Federal 3rd Project Year Match 4th Project Year Federal 4th Project Year Match 5th Project Year Federal 5th Project Year Match Targeted Media $15,000 $20,000 $15,000 $30,000 $15,000 $30,000 $10,000 $35,000 Training $4,000 $0 $3,000 $0 $2,500 $0 $2,500 $0 Compliance Checks $1,000 $12,000 $1,500 $14,000 $1,500 $14,000 $1,500 $14,000