See the attached Master spreadsheet according to the Years Period Amount 2014-2015 R 1 623 755 794 2015-2016 R 4 031 270 139 2016-2017 R 1 789 291 731 Total R 7 444 317 664 (b) to whom were they awarded, See attached Master spreadsheet column D companies awarded the tender (c) what was the monetary value of each specified tender See attached Master spreadsheet column E monetary value (d) what mechanisms exist to ensure that tenders are completed within the required time and budget; Constantly monitoring of our contract register across the PRASA group; Bilateral meetings with the line function regarding their contract; and Issue assessment forms to line function and the service provider to rate the performance. (2) whether any of the specified tenders were not completed as required within the required time and within the allocated budget; if so, (a) what are the relevant details, Many projects that are undertaken in communities such as station upgrades are not completed on time due to community unrests and disputes related to employment of community members on projects, affect our deliverables and lead to extension of contracts. Tenders that are not completed due to poor performance of the contractor (b) how were each of these tenders rectified and Stakeholder management and engagement with communities as pro-active measures to avoid delays. ROAD ACCIDENT FUND (1)(a) The Road Accident Fund (RAF) issued the following tenders in the (b) the tender was awarded to: (c) the monetary value of each (d) the following mechanisms to ensure that tenders
New Office Space (Nelspruit) FGK Capital R 2,600,000.00 POPI Performanta R 1,800,000.00 Printing, Scanner and Photocopying Altronics R 19,513,276.68 SAP Support Services Gijima Holdings R 37,462,718.95 Knowledge Lake Scanning Solution and Support Intervate Solutions R735,527.81 Proactive 24 Hardware Maintenance and Support HP R9,889,578.24 SMS Notification Facility Vodacom R500,000.00 Courier Services Crossrtoads Distribution t/a Skynet R551,622.22 Vulnerability Management Services Erns & R6,567,375.00 Premiere Data Protector HP R390,757.44 Per annum budgeted Lucidview Lucidview R1,891,508.52 IT Support to HSC, satellite and small provincial offices EOH Mthombo R6 314 549.58 APN Upgrade, Spend Manager Plus and Data Messenger Vodacom R21,901,888.08 2016-17 Research Agency Partner Genex Insights (Pty) Ltd R 3,046,086.88 Mobile Communication Services Vodacom (Pty) Ltd R 34,102,675.00 Panel of recruitment agencies Morvest Professional Services, Phaki Personnel Management Services, Moshitoa Selections, Investong Human Capital, Toro Human Capital, Versatex Trading 505 (Pty) Ltd, Dalitso Consulting (Pty) Ltd, Ntirho Business Consulting R 3,000,000.00 Per annum budgeted of Actuaries JW Jacobson Consulting, Independent Actuaries and Consultant, NBC Holdings, Rose Wood Technologies R30,000,000.00 Per budgeted Statutory Actuary Services True South Actuaries and Consultants R 5,175,000.00 Procurement of McAfee licences Datacentrix (Pty) Ltd R 1,742,135.63
Cleaning Services: All Gauteng offices and Durban office Monabo Hygiene services R 12,450,610.08 Development of the RABSA logo branding FCB Africa (Pty) Ltd R 6,212,190.60 Courier Services Skynet Courier IT R 3,300,000.00 Back Scanning Metrofile (Pty) Ltd R 9,041,257.50 Panel of recruitment agencies Pinpoint One Resource (Pty) Ltd Human Communications (Pty) Ltd EOH Abantu (Pty) Ltd R 3,000,000.00 Per annum budgeted Provision of Cleaning Services Enzani General Trade 828 R 425,005.57 Provision of Information Tracing Services Crosscheck Information Bureau (Pty) Ltd R 3,000,000.00 NAKISA Organisational Management Tool EPI-USE Africa R 2,795,779.84 Panel of DC Experts Matshekga Labour & Consultants Maserumule Inc Masipa Inc Luvuyo Dzanibe Qina Khan Attorneys & Conveyancers R 2,000,000.00 Per budgeted SAP Support and Training Gijima R37,462,718.95 New Office Space (Tzaneen) Resilient Properties R 945,470.67 (2) The following tenders (contracts) were not completed as required within the required time and within the allocated budget: (a) the relevant details are: (b) the tenders (contracts) were rectified as follows: (c) the steps taken to limit a reoccurrence are: SCM turnaround strategy- Astute Advisory Consultancy The project was not completed as per the project timelines and contract term An extension was granted Strict monitoring of deliverables against the contract and contracted timelines, and, earlier remedial action taken for contractual breaches, including but not limited to, activation of penalty clauses
BORDER ROAD TRNSPORT AGENCY Tenders issued by the Cross-Border Road Transport Agency (C-BRTA): Financial Year 2014/15 1. (a) Tenders Awarded 1. (b) Tenders to whom 1.(c) Amount 1. (d) Mechanisms to ensure completing within the required time and budget Implementation, support and maintenance of Virtual Private Network (VPN) – May 2014 Enhanced Network Services (Pty) Ltd R2, 150, 000 The C-BRTA has put in a contract management system, which monitors that contracts are completed within required time and within the allocated budget. Project managers are informed of the expiry and expenditure of the contracts on regular basis. Financial Year 2015/16 Provision of Internal services - March 2016 OMA Chartered Accountants Inc. R2, 554, 118 Development of Inspector Curricular – July 2015 Picawood T/A Academy Business R865, 000 Financial Year 2016/17 Supply and delivery of Laptops, Desktops and Ipads – June 2017 Sage (Pty) Ltd ±R2, 000, 000 Development of Enterprise Architecture – July 2017 Knotion Consulting (PTY) LTD R982, 080 Supply and Implementation of Microsoft High Availability –V Virtualization Solutions – July 2017 Bytes Systems Integration (Pty) Ltd R3, 253, 341 2. The tender for the development of Inspector Curriculum was not completed within the contract period:
2. (a) Details 2. (b) Rectified 2. (c) Steps taken to ensure this does not happen again The tender for the Development of Inspector Curriculum was not completed within the initial contract period due to quality checks and delays in approval of deliverables. The tender was however within the awarded contract value. The contract period was extended for a further period to enable finalization of project deliverables within acceptable standard and quality. There were no additional financial implications as the contract was within the contract value. Project management processes put in place to ensure projects are finalized within timeframes. INDEPENDENT REGULATOR (1) See table below for all tenders that have been awarded in the last 3 financial years by Ports Regulator: (a) (b) (c) (d) Tender FY Valuation of assets services 2016/17 Meridian Economic, Aurecon Group R 1 915 086 The Ports Regulator has a contract management practice that monitors all issued tenders to ensure that no overruns in costs and time is allowed, this is monitored on a monthly basis and reported to the audit committee on a quarterly basis. Procurement of IT hardware 2016/17 IT Master R 389 994.38 Procurement of Multifunction printer 2016/17 Direct Office Technology R 132 924 Procurement of internal audit services 2015/16 A2A Kopano Inc R 824 686.50 Procurement of IT management services 2014/15 Teksys Computers R 170 280