Reporting Create ad hoc financial reporting as requested Assist SPS when requested, in providing additional detail for a financial report to the sponsor. Resource Services Provide business support for posting new positions Review salary offers to make sure they are within HR, Unit and award range Prepare letter and obtain proper signatures. Assist with employee relation issues Supervision Departmental office will supervise between 1 – 8 bi-weekly/administrative staff DFA will have responsibility for 2 – 40 or more bi-weekly/administrative staff Assist with training new staff Conduct Performance Reviews Procurement Reconcile departmental credit cards Fiscal approver of requests to purchase (for RCC of the Center) Signature Delegation Comptroller/SPS delegation - $2,500 or $50,000 Reporting Create ad hoc reporting as requested Customize to PI’s preference, the projections/forecasts using data from the Business Office. This may include combining forecasts to provide a total portfolio picture. Assist PI & Co-PI’s with annual technical reports Be a resource to SPS as sponsor financial reports are being completed. Human Resource Services Provide support for developing new position descriptions Assist with interview process as needed Work with PI/appropriate unit BM to determine starting salary Assist with training new Potential first contact for employee relations issues (Purdue HR notified as required) Supervision Operations Manager – little supervision Managing Director – supervision as delegated by Director (can from one to several staff members) Assist with training new staff Conduct Performance Reviews Procurement Approve requests to purchase Assist with capital equipment specing, sole source justification, purchase and installation as required Signature Delegation Purchasing delegation (Based on delegation from the Director. A Reporting Create ad hoc financial reporting as requested Complete sponsor financial reports in conjunction with SPS Resource Services Provide business support for posting new positions Review salary offers with Co-PI’s to make sure they are within HR and Unit range Review offer letter and obtain proper signatures. Assist with employee relation issues Supervision Departmental office will supervise between 1 – 8 staff Assist with training new staff Conduct Performance Reviews Procurement Reconcile departmental credit cards Fiscal approver of requests to purchase on SP Signature Delegation Comptroller/SPS delegation - $2,500 or $50,000 Department head delegation Reporting Create/submit sponsor required Financial reports Prepare fiscal reports to be included with Technical/Management reports or review /approve fiscal reports drafted by PM or BM. Human Resource Services – n/a Supervision Sr. Account Mgr will supervise between 1 – 3 staff Assist with training new staff Conduct Performance Reviews Procurement Review equipment purchases > $50K Signature Delegation
Department head delegation Preaudit documents Payroll Leave tracking (vacation, sick) for center staff Ensure all Personnel Activity Reports are completed and submitted Ensure all employees are paid properly Coordinate changes with other business offices Communication Liaison between PM/OM/MD, Departmental BO & SPS Liaison between dean/DH/VP and central offices to facilitate new programs Policy analysis/implementation Space Managing Director may have greater authority) Payroll Assist with Personnel Activity Reports (for center staff) to ensure all are completed Provide guidance to the Center & Departmental BMs on appropriate internal orders for personnel salaries to be charged Communication Liaison between Director/PI and Center BM Space Coordinate space, furniture and other logistic requirements as needed Preaudit documents Payroll Leave tracking Ensure all Personnel Activity Reports are completed and submitted Ensure all employees are paid properly Communication Liaison between Co-PI and Center Business Office to facilitate items Policy analysis/implementation Space SPS delegations for various documents and reports (see SPS Staff Delegation Record) Payroll Closing review Unlike circumstances review NIH salary cap review NSF Two-Month Salary Policy reviews (annual & closing) Communication Liaison with Center Business Office to facilitate items Policy analysis/implementation Space – n/a Responsibilities of Business Offices and SPS are also identified in: , , and the .