References can be found in 3 separate locations: Applicants may include them in their resume, as a separate attachment in the attachments section/references as shown on pages 15 of this guide, or under ‘Applicant Data’ and ‘References’ in the screenshot below. All of these methods are acceptable in the application process. IN SYSTEM NAVIGATION TAM offers great in-system navigation. Below are two examples of what the system navigation looks like. Select the ‘Previous or Next’ button to view their specific information or ‘Return’ to return to the previous screen. You can also select ‘Manage Job Opening’ in the ribbon at the top of the screen to return to the job opening general page. This method will make finding information in TAM easier and more efficient. CORRESPONDING WITH APPLICANTS On the applicant list (refer to page 11) click the check box or choose ‘Select All’ to create communication between the hiring committee and applicants. Select ‘Group Actions’, then ‘Applicant Actions’, then ‘Send Correspondence’ and click okay. The selected applicant(s) will appear in the ‘To’ line. It is important to note that applicants will only see their name when corresponding with multiples. Your name (as the sender) will automatically be filled in the ‘Carbon Copy’ line. A subject will need to be included to sending the message. A great subject line is, “UW-Whitewater Position _________” Access: Public vs Private Private allows only the person sending to view the notes, public allows all committee members to view the correspondence. It is required to use the Public Setting.
Your application will be complete once we receive these missing documents. We sincerely appreciate your interest in this position and thank you for the time you invested in submitting your application. Regards, Name Search and Screen Committee Chair Copy and Paste the appropriate message into the body of the email. Click ‘Preview’ to view what the candidate will see. Click ‘Send’ to deliver to all candidates who were previously checked. Messages are not sent to candidates automatically when dispositions are changed, instead they must be entered manually. WHEN SHOULD MESSAGES BE SENT? Messages should be sent to keep candidates in the loop with the hiring process. Minimally, this includes: when the candidates applies, regarding a complete application, or missing materials and if the candidate has not been chosen. VIEWING CORRESPONDENCE WITH CANDIDATES All correspondence is directly saved to the applicant’s contact notes. If the message is made public (required) it can be viewed by all committee members by following the steps below. Click on the applicant’s name and then click on the tab entitled ‘Notes’. This will display all correspondence with the committee and chair. While messages can be deleted, they should be saved for record. The full message can be viewed by clicking on the Edit Note Icon (pencil). You can also see who sent the message under the ‘Author’ column, often this is the Committee Chair or TA Coordinator
CANDIDATE DISPOSITION A candidate’s disposition refers to the status the candidate is currently in. Most often the hiring committee will see: Applied, Screen, Hold. The committee members should only view those listed in the ‘Screen’ status. Disposition Meaning Phase of Search Applied The Candidate has submitted their application, but the chair/ TA coordinator has yet to determine if all application materials are complete. Initial Screening Screen The candidate has a completed application and can be viewed by the chair/TA coordinator. Initial Screening Hold The candidate is missing application materials and therefore is on hold. The Chair/TA coordinator should communicate the missing materials via TAM email. The candidate should not be reviewed until in ‘Screen’ disp. Initial Screening Under Review The team is moving forward with reviewing the candidate’s qualifications Initial Screening Does Not Meet Minimum Qualifications As the title implies, the group will not be moving forward because the required qualifications are not met. Throughout Search Consider for Interview The candidate is a front-runner for an in person interview, and is likely participating in a phone interview. Phone/In-Person Interview Interview Candidate will come to campus for in-person interview In-Person Interview CHANGING CANDIDATE DISPOSITION A candidate’s disposition is accessible in two ways: (1) On the applicant list, you can on the ‘Other Actions’ drop-down associated with the candidate’s name, then ‘Recruiting Actions’, then ‘Edit Disposition’ as show below: (2) On the applicant list, you can click on the applicant’s name, and then select ‘Other Actions’ drop-down associated with the candidate’s name, then ‘Recruiting Actions’, then ‘Edit Disposition’ as show below:
ATTACHING ADDITIONAL DOCUMENTS TO THE JOB POSTINGS Find the Job Opening and click ‘Activity & Attachments’. The default tab that is open is entitled ‘Applicants’. Click ‘Add Attachment’ at the bottom of the ‘Attachments section’. This will prompt a new dialogue box. Select ‘Choose File’ and once a document is selcted, click the ‘Upload’ button. Choose the ‘Public’ from the drop-down menu in the ‘Audience’ column for the material that is being posted. Press ‘Save’ and ‘Refresh’ to view the new document.