Provide specific information about how you will collect required data for this program and how such data are to be utilized to manage, monitor and enhance the program. Budget Justification, Existing Resources, Support (other federal and sources) You must provide a narrative justification of the items included in your proposed budget, as well as a description of existing resources and other support you expect to receive for the proposed project. Other support is defined as funds or resources, whether federal, non-federal or institutional, in direct support of activities through fellowships, gifts, prizes, in-kind contributions, or non-federal means. (This should correspond to Item #18 on your SF-424, Estimated Funding.) Other sources of funds may be used for unallowable costs, e.g., meals, sporting events, entertainment. An illustration of a budget and narrative justification is included in : Sample Budget and Justification. It is highly recommended that you use this sample budget format. Your budget must reflect the funding limitations/restrictions specified in . Specifically identify the items associated with these costs in your budget. The budget justification and narrative must be submitted as a file entitled BNF when you submit your application into Grants.gov. 1. REQUIRED SUPPORTING DOCUMENTATION Biographical Sketches and Position Descriptions See for information on completing biographical sketches and job descriptions. Confidentiality and SAMHSA Participant Protection/Human Subjects See for documentation that must be included in your application related to Confidentiality, Participant Protection, and the Protection of Human Subjects Regulations. Even if your project will be evaluated by an Institutional Review Board (IRB), all of the Participant Protection elements must be addressed. 2. REVIEW AND SELECTION PROCESS SAMHSA applications are peer-reviewed according to the evaluation criteria listed above. Decisions to fund a grant are based on: The strengths and weaknesses of the application as identified by peer reviewers;
3 Submit required documentation for the FOA. [Note: We recommend you use the latest package from Grants.gov, will have the latest forms and templates required.] If you do not submit the documentation required for the FOA, the applicant will receive the following error message from eRA Commons: “The format of the application does not match the format of the FOA. Please contact the eRA for assistance.” 3 4 Check the “Changed/Corrected Application” box in the SF424 form after making changes/corrections to resubmit an application. Refer to for more information on resubmission criteria. If you change/correct an error in your application, any subsequent submissions for the same FOA will result in an error, and the applicant will receive the following error message from eRA Commons: “This application has been identified as a duplicate of a previous submission. The ‘Type of Submission’ should be set to Changed/Corrected if you are addressing errors/warnings.” 4 5 Applications cannot be larger than 1.2GB If the application exceeds 1.2GB, the applicant will receive the following message from eRA Commons: “The application did not follow the agency-specific size limit of 1.2 GB. Please resize the application to be no larger than 1.2GB before submitting.” 5 6 The Funding Opportunity Announcement (FOA) number must exist. If you enter an FOA number that does not exist, the applicant will receive the following error message from eRA Commons: “The Funding Opportunity Announcement number does not exist.” 6 7 All documents and attachments must be in PDF format. If you submit attachments which are not in PDF format, the applicant will receive the following error message from eRA Commons: “The <attachment> attachment is not in PDF format. All attachments must be provided to the agency in PDF format with a .pdf extension. Help with PDF attachments can be found at .” 7 8 All attachments should comply with the following formatting requirement: PDF attachments cannot be empty (0 bytes). If you submit attachments which do not comply with the stated formatting requirement, the applicant will receive the following error message from eRA Commons: “The {attachment} attachment was empty. PDF attachments cannot be empty, password protected or encrypted. Please submit a changed/corrected application with the correct PDF attachment. Help with PDF attachments can be found at .”
SAMHSA Attention: Office of Financial Advisory Services 5600 Fishers Lane Rockville, MD 20857 AND U.S. Department of Health and Human Services Office of Inspector General ATTN: Mandatory Grant Disclosures, Intake Coordinator 330 Independence Avenue, SW, Cohen Building Room 5527 Washington, DC Fax: (202) 205-0604 (Include “Mandatory Grant Disclosures” in subject line) or email: Failure to make required disclosures can result in any of the remedies described in 45 CFR 75.371 Remedies for noncompliance; including suspension or debarment (See 2 CFR parts 180 & 376 and 31 U.S.C. 3321).” System for Award Management (SAM) Reporting A term may be added to the NoA that states: “In accordance with the regulatory requirements provided at 45 CFR 75.113 and Appendix XII to 45 CFR Part 75, recipients that have currently active federal grants, cooperative agreements, and procurement contracts with cumulative total value greater than $10,000,000, must report and maintain information in the System for Award Management (SAM) about civil, criminal, and administrative proceedings in connection with the award or performance of a federal award that reached final disposition within the most recent five-year period. The recipient also must make semiannual disclosures regarding such proceedings. Proceedings information will be made publicly available in the designated integrity and performance system (currently the Federal Awardee Performance and Integrity Information System (FAPIIS)). Full reporting requirements and procedures are found in Appendix XII to 45 CFR Part 75.” Drug-Free Workplace A term may be added to the NoA that states: “You as the recipient must comply with drug-free workplace requirements in Subpart B (or Subpart C, if the recipient is an individual) of part 382, which adopts the Government-wide implementation (2 CFR part 182) of section 5152-5158 of the Drug-Free Workplace Act of 1988 (Pub. L. 100-690, Title V, Subtitle D; 41 U.S.C. 701-707).” Smoke-Free Workplace
Personnel $2,250 $2,250 $2,250 $2,250 $2,250 $11,250 Fringe $558 $558 $558 $558 $558 $2,790 Travel 0 0 0 0 0 0 Equipment $15,000 0 0 0 0 $15,000 Supplies $1,575 $1,575 $1,575 $1,575 $1,575 $7,875 Contractual $5,000 $5,000 $5,000 $5,000 $5,000 $25,000 Other $1,617 $2,375 $2,375 $2,375 $2,375 $11,117 Total Direct Charges $26,000 $11,758 $11,758 $11,758 $11,758 $73,032 Indirect Charges $280 $280 $280 $280 $280 $1,400 Total Infrastructure Costs $26,280 $12,038 $12,038 $12,038 $12,038 $74,432 The maximum percentage of the budget that will be spent on infrastructure development for any budget period is 14.2% ($26,280/$184,303 – Year 1). SAMPLE OF COMPLETED SF-424A SECTION A – BUDGET SUMMARY Grant Program Function or Activity (a) Catalog of Federal Domestic Assistance Number (b) Estimated Unobligated Funds New or Revised Budget Federal (c) Non-Federal (d) Federal (e) (f) Total (g) 1. Title of FOA 93.243 $184,303 $184,303
k. TOTALS (sum of 6i and 6j) $184,303 $184,303 7. Program Income Standard Form 424A SECTION C – NON-FEDERAL RESOURCES (a) Grant Program (b) Applicant (c) State (d) Sources (e) TOTALS 8. of FOA 9. 10. 11. 12. TOTAL (sum of lines 8-11) $ $ $ $ SECTION D – FORECASTED CASH NEEDS 13. Federal Totals for 1st Year $184,303 1st Quarter $46,075 2nd Quarter $46,076 3rd Quarter $46.076 4th Quarter $46,076 14. Non-Federal 15.TOTAL (sum of lines 13 and 14) $184,303 $46,075 $46,076 $46,076 $46,076 SECTION E – BUDGET ESTIMATES OF FEDERAL FUNDS NEEDED FOR BALANCE OF THE PROJECT (a) Grant Program FUTURE FUNDING PERIODS (a) First (b) Second (c) Third (d) Fourth 16. Title of FOA $184,498 $185,531 $185,762 $186,001 17.