Section II - Bid Data (BDS) The following specific data for the Works to be procured shall complement, supplement, or amend the provisions in the Instructions to Bidders (ITB). Whenever there is a conflict, the provisions herein shall prevail over those in ITB. [Where an e-procurement system is used, modify the relevant parts of the BDS accordingly to reflect the e-procurement process.] [Instructions for completing the Bid Data Sheet are provided, as needed, in the notes in italics mentioned for the relevant ITB.] A. General ITB 1.1 The reference number of the Request for Bids (RFB) is: [insert reference number of the Request for Bids] : The Employer is: [insert name of the Employer]: The name of the RFB is: [insert name of the RFB] ITB 1.2 (a) The number and identification of lots (contracts) comprising this RFB is: [insert number and identification of lots (contracts)] ITB 1.2(a) [delete if not applicable] Electronic –Procurement System The Employer shall use the following electronic-procurement system to manage this Bidding process: [insert name of the e-system and url address or link] The electronic-procurement system shall be used to manage the following aspects of the Bidding process: [list aspects here and modify the relevant parts of the BDS accordingly e.g., issuing bidding document, submissions of Bids, opening of Bids] ITB 2.1 The Borrower is: [insert name of the Borrower and statement of relationship with the Employer, if different from the Borrower. This insertion should correspond to the information provided in the RFB] Loan or Financing Agreement amount: [insert US$ equivalent] ____________________________ The name of the Project is: [insert name of the project]
Eligibility and Qualification Criteria Compliance Requirements Documentation No. Subject Requirement Single Entity Joint Venture (existing or intended) Submission Requirements All members Combined Each member At least one member 1. Eligibility 1.1 Nationality Nationality in accordance with ITB 4.4 Must meet requirement Must meet requirement Must meet requirement N/A Forms ELI – 1.1 and 1.2, with attachments 1.2 Conflict of Interest No conflicts of interest in accordance with ITB 4.2 Must meet requirement Must meet requirement Must meet requirement N/A Letter of Bid 1.3 Bank Eligibility Not having been declared ineligible by the Bank, as described in ITB 4.5. Must meet requirement Must meet requirement Must meet requirement N/A Letter of Bid 1.4 State-owned enterprise or institution of the Borrower country Meets conditions of ITB 4.6 Must meet requirement Must meet requirement Must meet requirement N/A ELI – 1.1 and 1.2, with attachments 1.5 United Nations resolution or Borrower’s country law Not having been excluded as a result of prohibition in the Borrower’s country laws or official regulations against commercial relations with the Bidder’s country, or by an act of compliance with UN Security Council resolution, both in accordance with ITB 4.8 and Section V. Must meet requirement Must meet requirement Must meet requirement N/A Forms ELI – 1.1 and 1.2, with attachments Historical Contract Non-Performance 2.1 History of Contracts Non-performance of a contract did not occur as a result of contractor default since 1st January [Insert year]. Must meet requirement1 and 2 Must meet requirements Must meet requirement N/A Form CON-2 Non-
2.2 Suspension Based on Execution of Bid/Proposal Securing Declaration by the Employer or withdrawal of the Bid within Bid validity period Not under suspension based on execution of a Bid/Proposal Securing Declaration pursuant to ITB 4.7 or withdrawal of the Bid pursuant ITB 19.9. Must meet requirement Must meet requirement Must meet requirement N/A Letter of Bid 2.3 Pending Litigation Bidder’s financial position and prospective long term profitability sound according to criteria established in 3.1 below and assuming that all pending litigation will be resolved against the Bidder Must meet requirement N/A Must meet requirement N/A Form CON – 2 2.4 Litigation History No consistent history of court/arbitral award decisions against the Bidder since 1st January [insert year] Must meet requirement Must meet requirement Must meet requirement N/A Form CON – 2 2.5 Declaration: Social, Health, and Safety (ESHS) past performance Declare any civil work contracts that have been suspended or terminated and/or performance security called by an employer for reasons related to the of any environmental, or social, or health or safety requirements or safeguard in the past five years. Must make the declaration. Where there are Specialized the Specialized must also make the declaration. N/A Each must make the declaration. Where there are Specialized the Specialized N/A Form CON-3 ESHS Performance Declaration
_________years shall be submitted and must demonstrate the current soundness of the Bidder’s financial position and indicate its prospective profitability. 3.2 Average Annual Construction Turnover Minimum average annual construction turnover of US$ [insert amount in US$ equivalent in words and figures]______________, calculated as total certified payments received for contracts in progress and/or completed within the last ________years, divided by __________[insert number of years in words] years Must meet requirement Must meet requirement Must meet ________%, ___________of the requirement Must meet __________%, ___________of the requirement Form FIN – 3.2 4. Experience 4.1 (a) General Construction Experience Experience under construction contracts in the role of prime contractor, JV member, or management contractor for at least the last [insert number] ________years, starting 1st January _____[insert year]. Must meet requirement N/A Must meet requirement N/A Form EXP – 4.1 4.2 (a) Specific Construction & Contract Management Experience (i) A minimum number of [state the number] similar contracts specified below that have been satisfactorily and substantially completed as a prime contractor, joint venture member, Must meet requirements Must meet requirement N/A Must meet the following requirements for the key activities listed below [list key activities and Form EXP 4.2(a)
physical size, complexity, construction method, technology and/or other characteristics including part of the requirements that may be met by specialized subcontractors, if permitted in accordance with ITB 33.3] 4.2 (b) For the above and any other contracts [substantially completed and under implementation] as prime contractor, joint venture member, or sub-contractor between 1st January [insert year] and Application submission deadline, a minimum construction experience in the following key activities successfully completed: [list key activities indicating volume, number or rate of production as applicable. Under 4.2(a), specified requirements define similarity of contracts, whereas the key activities or production rates to be specified under 4.2 (b) define Must meet requirements [Specify activities that may be met through a specialized subcontractor, if permitted in accordance with ITB 33.3] Must meet requirements [Specify activities that may be met through a Specialized if permitted in accordance with ITB 33.3 ] N/A Must meet the following requirements for the key activities listed below [if applicable, out of the key activities in the first column of this 4.2 (b), list key activities (volume, number or rate of production as applicable) and the corresponding minimum requirements that have to be met by one member, otherwise this Form EXP – 4.2 (b)
Section IV - Bidding Table of Forms Letter of Bid - Technical Part 66 Appendix A to Technical Part: Technical Proposal 69 Site Organization 70 Method Statement 71 Mobilization Schedule 72 Construction Schedule 73 Environmental, Social, Health and Safety 74 Code of Conduct 75 Others 76 Appendix B to Technical Part: Equipment 77 Appendix C to Technical Part: Key Personnel 78 Form PER -1: Key Personnel 79 Form PER-2: Resume and Declaration 81 Appendix D to Technical Part: Bidder’s Qualification 83 Form ELI -1.1 84 Form ELI -1.2 85 Form CON – 2 86 Form CON – 3: 89 Form FIN – 3.1 91 Form FIN – 3.2 93 Form FIN – 3.3 94 Form FIN – 3.4 95 Form EXP - 4.1 96 Form EXP - 4.2(a) 97 Form EXP - 4.2(a) (cont.) 98 Form EXP - 4.2(b) 99 Appendix E to Technical Part: Bid Security 101 Form of Demand Guarantee 101 Form of Bid Security – Bid Bond 103 Form of Bid-Securing Declaration 105 Letter of Bid - Financial Part 106 Appendix A to Financial Part: Schedules 108 Activity Schedule 110 Schedule of Payment Currencies 111 Schedule(s) of Adjustment Data 112
Separate tables may be required if the various sections of the (or of the Bill of Quantities) will have substantially different foreign and local currency requirements. The Employer should insert the names of each Section of the Works. A B C D Name of Payment Currency Amount of Currency Rate of Exchange to Local Currency Currency Equivalent C = A x B Percentage of Bid Price (TBP) 100xC TBP Local currency 1.00 Foreign Currency #1 Foreign Currency #2 Foreign Currency #3 Bid Price 100.00 Provisional Sums Expressed in Local Currency 1.00 Delete if not applicable: Additional provisional sums, expressed in local currency, for ESHS outcomes [To be entered by the Employer] [To be entered by the Employer] Delete if not applicable: Additional provisional sums, expressed in local currency, for ESHS outcomes TOTAL BID PRICE (Including provisional sum) Schedule(s) of Adjustment Data Table A - Local Currency Index Code Index Description Source of Index Base Value and Date Bidder’s Local Currency Amount Bidder’s Proposed Weighting Nonadjustable — — — A: * B: * C: * D: * E: *
Intended Completion Date shall be adjusted accordingly and confirmed by both the Employer and the Contractor. If the Contractor’s priced proposals for an acceleration are accepted by the Employer, they are incorporated in the Contract Price and treated as a Variation. Delays Ordered by the Project Manager The Project Manager may instruct the Contractor to delay the start or progress of any activity within the Works. Management Meetings Either the Project Manager or the Contractor may require the other to attend a management meeting. The business of a management meeting shall be to review the plans for remaining work and to deal with matters raised in accordance with the early warning procedure. The Project Manager shall record the business of management meetings and provide copies of the record to those attending the meeting and to the Employer. The responsibility of the parties for actions to be taken shall be decided by the Project Manager either at the management meeting or after the management meeting and stated in writing to all who attended the meeting. Early Warning The Contractor shall warn the Project Manager at the earliest opportunity of specific likely future events or circumstances that may adversely affect the quality of the work, increase the Contract Price, or delay the execution of the Works. The Project Manager may require the Contractor to provide an estimate of the expected effect of the future event or circumstance on the Contract Price and Completion Date. The estimate shall be provided by the Contractor as soon as reasonably possible. The Contractor shall cooperate with the Project Manager in making and considering proposals for how the effect of such an event or circumstance can be avoided or reduced by anyone involved in the work and in carrying out any resulting instruction of the Project Manager. C. Quality Control Identifying Defects The Project Manager shall check the Contractor’s work and notify the Contractor of any Defects that are found. Such checking shall not affect the Contractor’s responsibilities. The Project Manager may instruct the Contractor to search for a