to Vary Quantities at Time of Award 44.1 At the time the Contract is awarded, the Purchaser reserves the right to increase or decrease the quantity of Goods and Related Services originally specified in Section VI, Schedule of Supply, provided this does not exceed the percentages indicated in the BDS, and without any change in the unit prices or other terms and conditions of the Bid and the Bidding Documents. of Intent to Award the Contract/Notification of Award 45.1 The Employer notify the concerned Bidder whose bid has been selected in accordance with ITB 43 in writing (in the format in section IV-hereafter called the letter of Intent to award the contract) that the Employer has intention to accept its bid and the information regarding the name, address and amount of selected bidder shall be given to all other bidders who submitted the bid. Such notification should be communicated in writing, including by cable, facsimile, telex or electronic mail to all the bidders on the same day of dispatch. The Employer shall ensure that the same information is uploaded on their website on the same day of dispatch. If no bidder submits an application pursuant to ITB 48 within a period of ten (10) days of the notice provided ITB 45.1, prior to expiry of the period of Bid validity, the Purchaser shall notify the successful Bidder, in writing, that its Bid has been accepted. Until a formal Contract is prepared and executed, the notification of award shall constitute a binding Contract. Upon the successful Bidder furnishing the signed Contract Form and the Performance Security pursuant to ITB Clause 47 the Purchaser: shall promptly notify each unsuccessful Bidder and discharge its Bid Security, pursuant to ITB Sub-Clause 24.4; and publish a notification of award on the Purchaser’s website.
Price Schedule Currencies in accordance with ITB Clause 18 Date:_________________________ IFB No: _____________________ Alternative No: ________________ Page No: ______ of ______ 1 2 3 4 5 6 7 8 9 Line Item N Description of Goods Country of Origin Quantity Unit Unit (BTN) Unit Price (Foreign currency) Total Price per Line item (BTN) Total Price per Line item (Foreign Currency) [insert of the item] [insert name of Good] [insert country of origin of the Good] [insert [insert name of the physical unit] [insert unit price in BTN] [insert unit price in foreign currency if applicable ] [insert the corresponding total price per line item in BTN] [insert the corresponding price per line item in foreign currency] Total Price Name of Bidder [insert complete name of Bidder] Signature of Bidder [signature of person signing the Bid] Date [Insert Date]
Price Schedule: Goods Manufactured in Bhutan. Currencies in accordance with ITB Clause 18 Date: _____________________ IFB No: ___________________ Alternative No: _____________ Page No: ______ of ______ 1 2 3 4 5 6 7 8 9 10 Line Item N Description of Goods Date as defined by Quantity and physical unit Unit price EXW Total EXW price per line item (Col. 45) Price per line item for inland transportation and other services required in Bhutan to convey the Goods to their final destination Cost of labor, raw materials and components with origin in Bhutan % of Col. 5 Sales and other taxes payable per line item if Contract is awarded [in accordance with ITB Sub-Clause 16.6 (a) (ii)] Total Price per line item (Col. 6+7) of the item] [insert name of Good] [insert quoted Delivery Date] [insert number of units to be supplied and name of the physical unit] [insert EXW unit price] [insert total EXW price per line item] [insert the corresponding per line item] [Insert cost of local labor, raw material and components from within Bhutan as a % of the EXW price per line item] [insert sales and other taxes payable per line item if Contract is awarded] [insert price per item] Price Name of Bidder [insert complete name of Bidder] Signature of Bidder [signature of person signing the Bid] Date [insert date]
Price and Completion Schedule - Related Services Currencies in accordance with ITB 18 Date: ____________________ IFB No: __________________ Alternative No: ____________ Page No: ______ of ______ 1 2 3 4 5 6 7 N Description of Services (excludes inland transportation and other services required in Bhutan to convey the Goods to their final destination) Country of Origin Delivery Date at of Final destination Quantity and physical unit Unit price Total Price per Service (Col. 5*6 or estimate) [insert of the [insert name of Services] [insert country of origin of the Services] [insert delivery date at of final destination per Service] [insert number of units to be supplied and name of the physical unit] [insert unit price per item] [insert total price per item] Total Bid Price Name of Bidder [insert complete name of Bidder] Signature of Bidder [signature of person signing the Bid] Date [insert date]
[bank’s letterhead] Beneficiary: [insert legal name and address of Purchaser] ADVANCE PAYMENT GUARANTEE No.: [insert Advance Payment Guarantee no.] We, [insert legal name and address of bank], have been informed that [insert complete name and address of Supplier] (hereinafter called "the Supplier") has entered into Contract No. [insert number] dated [insert date of Contract] with you, for the supply of [insert types of Goods to be delivered] (hereinafter called "the Contract"). Furthermore, we understand that, according to the conditions of the Contract, an advance payment is to be made against an advance payment guarantee. At the request of the Supplier, we hereby irrevocably undertake to pay you any sum or sums not exceeding in an amount of [insert amount(s) in figures and words] upon receipt by us of your first demand in writing declaring that the Supplier is in breach of its obligation under the Contract because the Supplier used the advance payment for purposes other than toward delivery of the Goods. It is a condition for any and payment under this Guarantee to be made that the advance payment referred to above must have been received by the Supplier in its account [insert number and domicile of the account] This Guarantee shall remain valid and in full effect from the date of the advance payment received by the Supplier under the Contract until [insert date]. We agree to a one-time extension of this Guarantee for a period not to exceed [six months][one year], in response to the Purchaser’s written request for such extension, such request to be presented to us before the expiry of the Guarantee. _____________________ [signature(s) of authorized representative(s) of the bank] Attachment: Sample Format for Invitation for Bids Invitation for Bids (IFB) Bhutan [ insert name of Project ] [ insert IFB title and Number ]