SHE Action Plan 2010 / 2011 to address outstanding health and safety at work issues, with reference to the UCEA / USHA “Leading Health and Safety at Work” guidance for Vice Chancellors and Members of University Governing Bodies Reviewed and updated January 2013 text indicates actions completed Black text indicates actions remain outstanding See Extracts from the SHE Action Plan 2012 / 2013 below for an update on actions and the Marsh H&S Risk Management Report 2013 Summary of Recommendations and Actions Issues to be addressed Action Nominated Officer/s Time Scales a. Initial meeting b. Completion Comments Health and Safety Policy, Strategy and Plans 1 1.1 Formal review of Health and Safety Policy statement Development of a 5 year H&S strategy Produce procedure for annual review of the H&S Policy Statement, strategy and plan. Content to be reviewed by SHE office for approval by the VC Policy revised and signed by the VC 24/11/09 Warren Cole to provide Alun Thomas with examples from HEI’s and produce a draft for Aug 09 WC to attend regional SWUSHA meeting on the 17th June and will discuss with other SW universities. On hold Awaiting publication of the Lofstedt review, and the appointment of the new VC – Autumn 2011 Warren Cole, Tony Dewberry and Frank Morgan Warren Cole a. Procedure to be written by Easter 2009 b. VC to receive review by the 1st December every year a. Draft Aug 09 b. Proposed strategy to be published as a paper for the September 2009 HSC meeting Formalizing an ad hoc procedure Note in SHE Office Outlook to review the H&S Policy 1st November year Completed The long term strategy should receive the support of the Health and Safety Committee Lofstedt review may include significant changes in legislation Review publication Autumn 2011
Reduction in SHE Office personnel Office have agreed to rewrite the guidance to allocate responsibility to Ann Hitchins (Student Housing). Responsibility for the pro active monthly checks is to be by maintenance staff Warren Cole to discuss the lack of returns with Fair The decision not to renew Stuart Tyfields contract means that staffing within the SHE Office will be reduced by 1000 hours per annum as of July 2009 Warren Cole Carolyn Puddicombe Steve Fair b. May 2009 2010 Johnson as the resident wardens. This responsibility has not been reassigned. As of July 2010 no Fire Warden sheets have been returned to the SHE office. No evidence that the work is being carried out. 2011 Maintenance staff completing the Fire warden checks The SHE guidance currently states that the responsibility for arranging twice yearly fire drills lies with the Area Safety Manager (Alison Fertig). This will be amended and in future twice yearly drills will be organized through student housing (Ann Hitchings). Completed This could have a negative impact on the level of service provided, and consequently the end of year statistics. Requirement to review and prioritise. Training
RoSPA training modules for managers included in the march Health and safety Committee paper. Review training needs, and specify training programme for current and future post holders ASM’s to complete training by Sep 2010 Warren Cole All ASMs To be included in the March 2010 report Training programme for all ASM ‘s issued during the Spring Safety Committee 2009 in accordance with the Marsh audit . Risk Assessment 11 12 Lack of generic risk assessments within key areas of the University that are available for general reference Ready accessibility to completed written RAs Identify where a need exists Slips and trips, Windows and doors, travel, grounds Establish who should undertake the RAs Complete and disseminate RAs. SHE Office to assist Establish procedure for central retention of all RAs SHE Office to discuss the practicalities with IT. As an alternative, the SHE office to investigate the use of the system as the database for all centralized Risk Assessments. WC talking to IT services June Carolyn Puddicombe Carolyn Puddicombe ) ) ) a. Before Easter ) 2009 ) ) ) b. 1st August 2009 Easter 2009 Identified examples include: Campus traffic management, falls from heights (windows), grounds safety including water courses. Improvements would allow an electronic copy to be readily available to all in addition to the original printed and signed RA
12a 12b 13 Focus on increasing number of RIDDOR Slips and Trips Production of Radon Risk Assessments Absence of comprehensive site drawings for the purpose of safety and fire RAs It Services (Steve Book) unable to service our request due to work load, suggested use of Sharepoint or WMS. Mark Annand to advise Jan / Feb 2010 WC discussing the use of the Wiki with Chris Steadham and Dave Hassall as the central RA database The number of RIDDOR reportable slips and trips has almost doubled and is over the HE sector average. A system to be developed to prioritise any slip or trip hazards thart are reported through the WMS system Initially carry out testing for all subterranean work places Produce SHE Office guidance First set of readings highlighted two areas in excess of 400 Bq/m³ Provision of a drawing service. Problems with printing A2 legible drawings, from the file. Carolyn Puddicombe Stephen Fair Warren Cole Carolyn Puddicombe Mike Osborn As of 2010 Steve Fair As of 2011 Richard Jordan Feb 2010 July 2010 Reports published Sep 2010 August 2010 tbc RIDDORS down in 2010 Testing in main Moreton boiler house, The Circus, and Corsham Court Remedial action and further testing reguired July 2011 Identified in Estates Review 09/02/09 Emergency Preparedness 14 Lack of demonstrably operational emergency management system at BSU Clarification of progress to date Set up a formal emergency preparedness system (with facilities, identified officers, and regular testing and review of procedures) 31st July Alun Thomas requested a contribution on contamination containment from SHE Office / environment team as part of the plan – contribution should be completed by 1st September Adverse weather during December 09 and January 2010 should have activated the Emergency Plan. Following any such event the Emergency Plan should be reviewed and amended. Alun Thomas Before Easter 2009 Ongoing matter that with Alun Thomas
14a The Emergency preparedness plan remains untested Publication date still not known Derek Hamilton Changes in responsibility mean that Emergency Planning has been passed over to Derek Hamilton Safety Performance Records 15 16 Gaps in regulatory routine safety inspections of equipment and installations (e.g. mains wiring) Lack of pro-active safety performance measures for BSU Identify the gaps in retained records including plans for routine inspections Agree a priority programme Propose a list of proactive KPIs to be agreed by Heads of Schools and Departments Percentage of training completed Fire drills completed Safety inspection completed All to be included in the statistics for the first H&S committee meeting in 2010 Carolyn Puddicombe Warren Cole Carolyn Puddicombe Tony Dewberry Proposed KPIs Warren Cole Tony Dewberry a. Meeting before Easter 2009 b. Before 1st August 2009 a Meeting before Easter 2009 b KPIs to be agreed at autumn HSC meeting 2009 Prioritised work to be included in the next financial year 2009/10 Currently only measure reactive accident and fire statistics. Consider the inclusion of proactive KPIs such as completed safety inspections, fire drills, and completion of training in the HSC annual report. Completed Audit 17 Need for independent safety audit Identify auditor and audit programme. Propose the use of RoSPA at a rate of £750 per day plus VAT duration one working week. Total cost incl VAT @15% = £4312.50 An audit of the Safety Management System was carried out by Catherine Gill of Marsh as a requirement of the University’s insurers. The audit was organized by Kevin Wright, and was carried out on Tuesday 10th November. The auditor spoke to representatives from Music and performing Arts (as the school with the worst stats in terms of accident reporting) and Stephen Fair of Property Services. A report is to be sent to the VC within three weeks of the audit. Fee for the audit (1 day ) £3550 plus VAT Warren Cole Tony Dewberry Consider audit to be arranged after the bulk of actions in this document have been addressed The should consider the effectiveness of the Health and safety management system across the breadth of the organization Completed