KPI Nr Indicator Baseline Qtr 1 Target QTR 1 Actual QTR 1 Rating QTR 1 Reason for performance QTR 1 Remedial Action Qtr 2 Target QTR 2 Actual QTR 2 Rating QTR 2 Reason for performance QTR 2 Remedial Action MUNICIPAL MANAGER KPI 01 Actual Operational expenditure / Operational Budget. 5% Deviation of actual operational expenditure of departmental budget by 30 June 2018 5% Deviation of actual expenditure vs departmental budget by 30 June 2017 N/A Not applicable Not applicable Not applicable Not applicable N/A Not Applicable Not Applicable Not Applicable Not Applicable KPI 02 Actual Capital expenditure / Capital budget. 95% of capital expenditure of unallocated funds by 30 June 2018 Actual Capital expenditure / Capital budget. 95% of capital expenditure of unallocated funds by 30 June 2017 N/A Not applicable Not applicable Not applicable Not applicable N/A Not Applicable Not Applicable Not Applicable Not Applicable KPI 03 PMS framework : Signed Performance Agreements for all Section 57 employees by 31 July 2017 (Financial year 2017/2018) PMS framework : Signed Performance Agreements for all Section 57 employees by 31 July 2017 (Financial year 2017/2018) Signed Performance Agreements Signed Performance Agreements Fully Effective Signed Performance Agreements Not applicable N/A Not Applicable Not Applicable Not Applicable Not Applicable
KPI 04 3 year Risk audit rolling plan and annual operational plan submitted to Audit Committee and Accounting Officer for approval by 30 June 2018 Approved by Chief Accounting Officer and Audit Committee N/A Not applicable Not applicable Not applicable Not applicable N/A Not Applicable Not Applicable Not Applicable Not Applicable KPI 05 Project clean audit: to maintain a clean audit opinion - 2 Quarterly Reports by 30 June 2018 Project clean audit: to maintain a clean audit opinion - 2 Quarterly Reports by 30 June 2017 N/A Not applicable Not applicable Not applicable Not applicable N/A Not Applicable Not Applicable Not Applicable Not Applicable KPI 06 Compilation and submission of Section 46 report by 31/08/2017 to AG Compilation and submission of Section 46 report by 31/08/2016 to AG Compilation and submission of Section 46 report by 31/08/2017 to AG Compiled and submitted 31/08/2017 Fully Effective Compiled and submitted 31/08/2017 Not applicable N/A Not Applicable Not Applicable Not Applicable Not Applicable KPI 07 Annual review of Organizational Structure None N/A Not applicable Not applicable Not applicable Not applicable N/A Not Applicable Not Applicable Not Applicable Not Applicable BUDGET & TREASURY OFFICE
KPI Nr Indicator Baseline Qtr 1 Target QTR 1 Actual QTR 1 Rating QTR 1 Reason for performance QTR 1 Remedial Action Qtr 2 Target QTR 2 Actual QTR 2 Rating QTR 2 Reason for performance QTR 2 Remedial Action CHIEF FINANCIAL OFFICER KPI 08 Compilation and submission of Section 72 Report by 25/01/2018 to Provincial Treasury Compilation and approval of Section 72 Report by 25/01/2017 to Provincial Treasury N/A Not applicable Not applicable Not applicable Not applicable N/A Not Applicable Not Applicable Not Applicable Not applicable KPI 09 Actual operational expenditure as a % of approved expenditure - 95% Actual operational expenditure as a % of approved expenditure - 95% 95% (Quarterly) on a pro rata basis = 96.04% Effective = 96.04% Not applicable 95% (Quarterly) on a pro rata basis = 99.84% Expectation = 99.84% Not applicable KPI 10 Actual operational revenue as a % of approved revenue - 99% Actual operational revenue as a % of approved revenue - 99% 99% (Quarterly) on a pro rata basis = 113.68% Fully Effective Equitable Share paid in Q1 Not applicable 99% (Quarterly) on a pro rata basis = 91.45% Not Effective Tax, licenses and fines and housing income below threshold Improve collection method. KPI 11 Quality of Annual Financial Statements and Audit File particulars. Reduction of financial related exceptions to 15 by 30/11/2017 Quality of Annual Financial Statements and File particulars. Reduction of financial related exceptions to 25 by 30/11/2016 N/A Not applicable Not applicable Not applicable Not applicable Reduction of financial related exceptions to 15 by 30/11/2017 10 Financial related exceptions Above Expectation 10 Financial related exceptions Not applicable
KPI 12 Compilation & submission of Annual Financial Statements - External Audit Strategy for 2016/2017 audit Compilation of Annual Financial Statements - External Audit Strategy for 2015/2016 audit - MFMA compliance by 30/06/2016 Compilation & submission of Annual Financial Statements Submitted 31 August 2017 Fully Effective Submitted 31 August 2017 Not applicable N/A Not Applicable Not Applicable Not Applicable Not Applicable KPI 13 80% of assigned council resolutions executed by end of each quarter 80% of assigned council resolutions executed by end of each quarter 80% of assigned council resolutions executed by end of each quarter 20 of 20 = 100% executed expectation 20 of 20 = 100% executed Not applicable 80% of assigned council resolutions executed by end of each quarter 24 of 24 = 100% executed Above Expectation 24 of 24 = 100% executed KPI 14 Develop new Finance related policies, and procedures - 100% updated register by 31/05/2018 Develop new Finance related policies, and procedures - 100% updated register by 31/05/2017 N/A Not applicable Not applicable Not applicable Not applicable N/A Not Applicable Not Applicable Not Applicable Not Applicable KPI 15 Review Finance related policies, By-Laws and procedures - 100% updated register by 30/06/2018 Review Finance related policies, and procedures - 100% updated register by 30/06/2017 N/A Not applicable Not applicable Not applicable Not applicable N/A Not Applicable Not Applicable Not Applicable Not Applicable
“C” represents operating grants; “Dl’ represents debt service payments (i.e. interest + redemption) due within the financial year KPI 19 Financial viability as expressed by the following ratios: A = B+C / D Where - “A” represents cost coverage; “B” represents all available cash at a particular time; “C” represents investments; “D”re presents monthly fixed operating expenditure Financial viability as expressed by the following ratios: A = B+C / D Where - “A” represents cost coverage; “B” represents all available cash at a particular time; “C” represents “D”re presents monthly fixed operating expenditure N/A Not applicable Not applicable Not applicable Not applicable N/A Not Applicable Not Applicable Not Applicable Not Applicable
DIRECTORATE COMMUNITY SERVICES KPI Nr Indicator Baseline Qtr 1 Target QTR 1 Actual QTR 1 Rating QTR 1 Reason for performance QTR 1 Remedial Action Qtr 2 Target QTR 2 Actual QTR 2 Rating QTR 2 Reason for performance QTR 2 Remedial Action DIRECTOR COMMUNITY SERVICES KPI 20 80% of assigned council resolutions executed by end of each quarter 80% of assigned council resolutions executed by end of each quarter 80% of assigned council resolutions executed by end of each quarter 5 of 5 = 100% executed expectation 5 of 5 = 100% executed Not Applicable 80% of assigned council resolutions executed by end of each quarter 4 of 4 = 100% executed Above 4 of 4 = 100% executed KPI 21 100% Rendering of refuse removal services as per service delivery programme per quarter 100% Rendering of refuse removal services as per service delivery programme per quarter 100% Rendering of refuse removal services as per service delivery programme per quarter 100% Rendering as per Fully Effective 100% Rendering as per programme Not Applicable 100% Rendering of refuse removal services as per service delivery programme per quarter 100% Rendering as per Fully Effective 100% Rendering as per programme
KPI 25 Policy guidance - Updated register and publishing of all policies on data storage device per quarter Updated register and publishing of all policies on data storage device per quarter Updated register and publishing of all policies on data storage device per quarter No Policies updated for quarter Not applicable Not applicable. No by-laws reviewed for quarter Not applicable Updated register and publishing of all policies on data storage device per quarter No Policies updated for quarter Not Applicable No Policies updated for quarter Not applicable KPI 26 The number of people from employment equity target groups employed in the three highest levels of management in compliance with a municipality's approved employment equity plan The number of people from equity target groups employed in the three highest levels of in compliance with a approved equity plan N/A Not applicable Not applicable Not applicable Not applicable N/A Not Applicable Not Applicable Not Applicable Not Applicable KPI 27 The percentage of a municipality’s salary budget actually spent on implementing its workplace skills plan The percentage of a salary budget actually spent on its N/A Not applicable Not applicable Not applicable Not applicable N/A Not Applicable Not Applicable Not Applicable Not Applicable municipality
workplace skills plan DIRECTORATE ELECTRO-MECHANICAL SERVICES KPI Nr Indicator Baseline QTR 1 Actual QTR 1 Rating QTR 1 Reason for performance QTR 1 Remedial Action Qtr 2 Target QTR 2 Actual QTR 2 Rating QTR 2 Reason for performance QTR 2 Remedial Action ELECTRO - MECHANICAL SERVICES KPI 28 80% of assigned council resolutions executed by end of each quarter 80% of assigned council resolutions executed by end of each quarter 1 of 1 = 100% executed Above Expectation 1 of 1 = 100% executed Not applicable 80% of assigned council resolutions executed by end of each quarter 3 of 3 = 100% executed Above 3 of 3 = 100% executed Not applicable KPI 29 Energy Management electricity losses due to distribution per annum Energy Management -<10% electricity losses per annum Not applicable Not applicable Not applicable Not applicable N/A Not applicable Not applicable Not applicable Not applicable
KPI 30 New electricity Pre-paid meter connections New electricity Pre-paid meter connections - 100% of requests completed 6 of 6 = 100% Requests completed Fully Effective 6 of 6 = 100% Requests completed Not applicable 100% of requests completed 4 of 4 = 100% Fully Effective 4 of 4 = 100% Not applicable KPI 31 Installation of electricity pre-paid meters for Indigent customers Prepayment meters for Indigent customers - 100% of requests completed No requests for Indigent customers Not applicable No requests for Indigent customers Not applicable 100% of requests completed 4 of 4 = 100% Fully Effective 4 of 4 = 100% Not applicable KPI 32 New electricity conventional meter connections New electricity conventional meter connections - 100% of requests completed 2 of 2 = 100% requests completed Fully Effective 2 of 2 = 100% requests completed Not applicable 100% of requests completed 4 of 4 = 100% Fully Effective 4 of 4 = 100% Not applicable KPI 33 The number of full time equivalent jobs (FTEs) created through municipality’s local, economic development initiatives including capital projects The number of full time equivalent jobs (FTEs) created through municipality’s economic development initiatives including capital projects Not applicable Not applicable Not applicable Not applicable N/A Not applicable Not applicable Not applicable Not applicable
KPI 34 PURCHASING OF EQUIPMENT FOR MONITORING OF SUPPLY QUALITY None Not applicable Not applicable Not applicable Not applicable N/A Not applicable Not applicable Not applicable Not applicable KPI 35 UPGRADE MAIN SUPPLY NETWORK TO DELTA None Not applicable Not applicable Not applicable Not applicable N/A Not applicable Not applicable Not applicable Not applicable KPI 36 100% of EEDSM allocation spent by 30 June 2018 100% of EEDSM allocation spent by 30 June 2017 Not applicable Not applicable Not applicable Not applicable N/A Not applicable Not applicable Not applicable Not applicable KPI 37 Electrification of 1000 houses in Paballelo and Dakota Road. None Not applicable Not applicable Not applicable Not applicable N/A Not applicable Not applicable Not applicable Not applicable DIRECTORATE PLANNING & DEVELOPMENT KPI Nr Indicator Baseline QTR 1 Actual QTR 1 Rating QTR 1 Reason for performance QTR 1 Remedial Action Qtr 2 Target QTR 2 Actual QTR 2 Rating QTR 2 Reason for performance QTR 2 Remedial Action DIRECTOR PLANNING & DEVELOPMENT KPI 69 80% of assigned council resolutions executed by end of each quarter 80% of assigned council resolutions executed by end of each quarter 7 of 11 = 63% - 4 in process Not Fully Effective Directors Post Vacant Council Resolutions should be executed and evidence provided 80% of assigned council resolutions executed by end of each quarter 6 of 7 = 85,7% executed Fully Effective
KPI 70 The number of full time equivelant jobs (FTEs) created through municipality’s economic development initiatives including capital projects 30 jobs created for financial year Not applicable Not applicable Not applicable Not applicable N/A Not applicable Not applicable Not applicable Not applicable KPI 71 Paving streets - PABALELLO (Ward 7) None Not applicable Not applicable Not applicable Not applicable N/A Not applicable Not applicable Not applicable Not applicable KPI 72 LOUBOS: Construction of new Oxidation Ponds None Not applicable Not applicable Not applicable Not applicable N/A Not applicable Not applicable Not applicable Not applicable KPI 73 KLEIN MIER: Upgrading of gravel roads to paved roads. (Planning and design) None Not applicable Not applicable Not applicable Not applicable 100% of budget spent = 100% of budget Effective Project completed - Budget 100% spent (Professional Fees) KPI 74 Municipal areas development of new sport grounds None Not applicable Not applicable Not applicable Not applicable N/A Not applicable Not applicable Not applicable Not applicable KPI 75 MIER/LOUBOS: Upgrading of Internal Streets None Not applicable Not applicable Not applicable Not applicable N/A Not applicable Not applicable Not applicable Not applicable KPI 76 MIER: Askham/Kameelduin Upgrading of internal streets 2 None Not applicable Not applicable Not applicable Not applicable N/A Not applicable Not applicable Not applicable Not applicable KPI 77 Melkstroom: Establishment of Waste Water Treatment Works None Not applicable Not applicable Not applicable Not applicable 10% of budget spent = 5% of budget spent Not Effective Contractor not yet appointed Contractor should be appointed
KPI 78 Melkstroom: Bulk water provision Not applicable Not applicable Not applicable Not applicable 10% of budget spent = 2.9% budget spent Not Fully Effective Contractor appointed December 2017 Construction processes must proceed DIRECTORATE CIVIL ENGINEERING SERVICES KPI Nr Indicator QTR 1 Actual QTR 1 Rating QTR 1 Reason for performance QTR 1 Remedial Action Qtr 2 Target QTR 2 Actual QTR 2 Rating QTR 2 Reason for performance QTR 2 Remedial Action DIRECTOR CIVIL ENGINEERING KPI 38 80% of assigned council resolutions executed by end of each quarter 80% of assigned council resolutions executed by end of each quarter 4 of 4 = 100% executed Above Expectation 4 of 4 = 100% executed Not Applicable 80% of assigned council resolutions executed by end of each quarter 22 of 24 = 91.6% executed Above 22 of 24 = 91.6% executed Not Applicable
KPI 39 Number of households with access to functional water service - Report 80% of households Not Applicable Not Applicable Not Applicable Not Applicable N/A Not Applicable Not Applicable Not Applicable Not Applicable KPI 40 Number of households with access to functional sanitation service - Report 70% of households Not Applicable Not Applicable Not Applicable Not Applicable N/A Not Applicable Not Applicable Not Applicable Not Applicable KPI 41 Sewer connections : All new sewer connections to be executed within 90 days from date of approval Sewer connections : All new sewer connections to be executed within 90 days from date of approval 3 of 3 executed within timeframe Fully Effective 3 of 3 executed within timeframe Not Applicable All new sewer connections to be executed within 90 days from date of approval 2 of 2 executed within timeframe Fully Effective 2 of 2 executed within timeframe Not Applicable KPI 42 The number of full time equivelant jobs (FTEs) created through municipality’s local, economic development initiatives including capital projects 15 FTE jobs created for financial year Not Applicable Not Applicable Not Applicable Not Applicable N/A Not Applicable Not Applicable Not Applicable Not Applicable KPI 43 Connections : All new water connections to be executed within 90 days from date of approval All new water connections to be executed within 90 days from date of approval 4 of 4 executed within timeframe Fully Effective 4 of 4 executed within timeframe Not Applicable All new water connections to be executed within 90 days from date of approval 5 of 5 executed within timeframe Effective 5 of 5 executed within timeframe
KPI 44 Supply, delivery, installation and commissioning of Raw Water Pump No 1 at the AHS Water Treatment Works None Not Applicable Not Applicable Not Applicable Not Applicable 0% of allocated funds spent Not Applicable Not Applicable Not Applicable Not Applicable KPI 45 Supply, delivery, installation and commissioning of Raw water pump No 2 at the AHS Water Treatment Works None Not Applicable Not Applicable Not Applicable Not Applicable 0% of allocated funds spent Not Applicable Not Applicable Not Applicable Not Applicable KPI 46 Keidebees Reservoir floating roof repairs. None Not Applicable Not Applicable Not Applicable Not Applicable 7.5% of allocated funds spent 0% of budget spent capacity constraints Control Technician Project have to be appointed KPI 47 Security at Koepel Reservoir None Not Applicable Not Applicable Not Applicable Not Applicable 7.5% of allocated spent 0% of budget spent Staff capacity constraints Control Technician Project have to be appointed KPI 48 Process identification and project management of road surface repair works None Not Applicable Not Applicable Not Applicable Not Applicable 2% of allocated funds spent 000 000 = 1.74% spent Fully Effective R173891/R10 000 000 = 1.74% spent KPI 49 Installation of communal standpipes in Westerkim None Not Applicable Not Applicable Not Applicable Not Applicable 5% of allocated funds spent R44435/ R1018422 = 4.4% Fully Effective R44435/ R1018422 = 4.4% KPI 50 Installation of Pre-paid Watermeters in Mier area (Philandersbron, Loubos, Klein Mier, Ashkam & Welkom - Roll-over. None Not Applicable Not Applicable Not Applicable Not Applicable 100% of allocated funds spent = 80% allocated spend Fully Effective Project Completed - Saving on Budget
KPI 51 Augmentation of Noenieput Supply None Not Applicable Not Applicable Not Applicable Not Applicable 5% of allocated funds spent = 2.8% spent Not Effective Staff capacity constraints Control Technician Project have to be appointed KPI 52 Augmentation of Welkom Water Supply None Not Applicable Not Applicable Not Applicable Not Applicable 5% of allocated spent = 3.2% Not Effective Staff capacity constraints Control Technician Project have to be appointed KPI 53 Installation of Communal standpipes in various areas: Jurgenskamp, Karos, Leerkrans, Kalksloot None Not Applicable Not Applicable Not Applicable Not Applicable 5% of allocated funds spent = 1.3% Not Fully Effective Staff capacity constraints Control Technician Project have to be appointed KPI 54 Civil Services - Iindustrial Erven Laboria (Water, Sewerage & Stormwater & Gravel Roads) None Not Applicable Not Applicable Not Applicable Not Applicable 25% of allocated funds spent = 85% spent Projected needed to be completed because the erven was allready sold. - Saving on Budget KPI 55 Upgrading of Raaswater- and Protea Pumpstation - Roll-over None Not Applicable Not Applicable Not Applicable Not Applicable 0% of allocated spent Not Applicable Not Applicable Not Applicable Not Applicable KPI 56 Upgrading of Kameelmond WWTW None Not Applicable Not Applicable Not Applicable Not Applicable 0% of allocated funds spent Not Applicable Not Applicable Not Applicable Not Applicable KPI 57 Conditional assesments & Remedial works at bridges (Pick & Pay & Pabalello bridges) None Not Applicable Not Applicable Not Applicable Not Applicable 0% of allocated funds spent Not Applicable Not Applicable Not Applicable Not Applicable
KPI 58 CIivil Services - 6667 STANDS (Planning & designing) None Not Applicable Not Applicable Not Applicable Not Applicable 0% of allocated spent Not Applicable Not Applicable Not Applicable Not Applicable KPI 59 Planning & Design of Internal Civil Engineering Services for Melkstroom None Not Applicable Not Applicable Not Applicable Not Applicable 0% of allocated funds spent Not Applicable Not Applicable Not Applicable Not Applicable KPI 60 Installation of Pre-paid watermeters - PROJECT) None Not Applicable Not Applicable Not Applicable Not Applicable 100% of allocated spent = 94% allocated funds spent Fully Effective Project Completed - Saving on Budget KPI 61 Installation of standpipes and valves at Vergenoeg - Project) None Not Applicable Not Applicable Not Applicable Not Applicable 100% of allocated funds spent = 100.6% of allocated budget spend Effective Allocated budget not sufficient to complete project Allocated Budget to be adjusted KPI 62 Supply and delivery of Water Tanks. None Not Applicable Not Applicable Not Applicable Not Applicable 100% of allocated funds spent = 93.7% Effective The balance of R2829.30 is not sufficient for any additional water tanks. Cost of 1 tank is approximately R3700 excluding vat Additional will be transferred in Q3
KPI 63 Ensure minimum drinking water quality standards compliant with SANS 241 : 95% of quarterly samples meeting minimum biological standards 95% of quarterly samples meeting minimum biological standards 125 of 126 = 99.2% The only in the province which obtained blue drop status. Not Applicable 95% of quarterly samples meeting minimum biological standards 130 of 139 = 94% passed Not Fully Effective Extreme heat of the quarter caused severe water supply shortages which impacts negatively on water quality To introduce water demand measures KPI 64 Maintenance (Cleaning) of UDS toilets -1 time per year (Cleaning) of UDS toilets - 2 times per year Not applicable Not applicable Not applicable Not Applicable N/A Not Applicable Not Applicable Not Applicable Not Applicable KPI Rendering of vacuum tank services on request - 95% of requests executed per quarter Rendering of vacuum tank services on request - 95% of requests executed per quarter 142 of 142 requests executed Fully Effective 142 of 142 requests executed Not Applicable 95% of requests executed per quarter 142 of 142 = 100% executed 142 of 142 = 100% executed Not Applicable KPI 66 Rendering of sanitation services as per service delivery programme per quarter Rendering of sanitation services as per service delivery programme per quarter Sanitation Service rendered as per Fully Effective Sanitation Service rendered as per programme Not Applicable Rendering of sanitation services as per service delivery programme per quarter Rendering of sanitation service as per service delivery programme Fully Effective Rendering of sanitation service as per service delivery programme Not Applicable