Appendix A: Reimbursement Timeline Meeting Type Materials Needed for Reimbursement Reimbursement Expenses Deadline for Reimbursement Required for Exercise Type Initial Planning Conference (IPC) IPC Presentation, Agenda, Sign-in Sheets, Master Responsibility Task List, Sample Objectives, Participating Agency List Printing Costs, Meeting space rental, if approved-food for working lunch 2 weeks after the date of the IPC Required for all exercises Middle Planning Conference (MPC) Agenda, Roster and Meeting Minutes Printing Costs, Meeting space rental, if approved-food for working lunch 2 after the MPC TTX, Drills, FE and FSE MSEL Conference Agenda, Roster, Meeting Minutes and Draft MSEL Printing costs, Meeting space rental, if approved-food for working lunch 2 after the MSEL Conference Optional; recommended for FE’s and FSE’s Planning Conference (FPC) Presentation, Agenda, Master Responsibility Task List, Draft Sitman, Draft C&E Handbook Printing, Meeting rental, if approved-food for working lunch 1 week after the FPC Required for all exercises After Action Report/Improvement Plan Conference (AAR/IP) Roster, After Action Report/Improvement Plan, Final Sitman, Final C& E Handbook Printing, Meeting space rental, if approved-food for working lunch 60 days after Exercise Conduct Required for all exercises
Appendix C: Exercise Planning Timelines Discussion Based Activity Task Required Documentation Volume IV Reference Materials Relationship to Key Events & Exercise Play in Workdays/Weeks (Approximate) Read-Ahead Packet Sent to Exercise Planning Team Packet Planning Materials/Discussion-based Exercises 2–3 weeks before IPC (14-15 weeks before exercise) Initial Planning Conference (IPC) Finalize IPC Materials IPC Presentation Agenda Sign-in Sheets Master Task List Planning Materials/Discussion-based Conference Materials/Initial Planning Conference 3 days before IPC (12 weeks & 3 days before exercise) Conduct IPC 2–4 hrs. 3 months before exercise Provide IPC Minutes and Master Responsibility Task List to Exercise Planning Team IPC Minutes Master Responsibility Task List Planning Materials/Discussion-based Conference Materials/Initial Planning Conference 7–9 days after IPC (11 before exercise) Final Planning Conference (FPC) Develop Draft Sitman Draft Sitman Planning Materials/Discussion-based Exercises/Design and Situation Manual 2 weeks before FPC (8 weeks before exercise) Development/Documentation /
Finalize FPC Materials FPC Presentation Agenda Master Responsibility Task List Sitman Planning Materials/Discussion-based Conference Materials/Final Planning Conference 1 week before FPC (7 weeks before exercise) Conduct FPC 4–6 hrs. 6 weeks before exercise FPC minutes sent to planning team FPC Minutes Planning Materials/Discussion-based Conference Materials/Final Planning Conference 7–9 days after FPC (5 weeks before exercise) Exercise Conduct Finalize Sitman for DHS/ODP Review (Posted to Secure Portal) Sitman 10 days before exercise Set-up Facility/Review Presentation 1 day before exercise Conduct Exercise Multimedia Presentation Sitman Participant Feedback Forms Planning Materials/Discussion-based Exercises/Design and Planning Materials/Discussion-based Feedback Form Exercise
Develop Draft Master Scenario Events List (MSEL) Minimum 5 days before MPC (Minimum 12 weeks & 5 days before exercise) Finalize MPC Materials Draft ExPlan Draft MSEL MPC Presentation Agenda Sign-in Sheets Master Responsibility Task List Planning Exercises/Foundation/Planning Conference Materials/Mid-term Planning Conference 5 days before MPC (12 weeks & 5 days before exercise) Conduct MPC 4–6 hours Minimum 3 months before exercise (Minimum 12 before exercise) Distribute MPC Minutes to Planning Team MPC Minutes Planning Exercises/Foundation/Planning Conference Materials/Mid-term Planning Conference 14 days after MPC (10 weeks before exercise) Final Planning Conference (FPC) Finalize ExPlan ExPlan Planning Exercises/Design and Development/Documentation Minimum 75 days before exercise (Minimum 10 & 5 days before exercise) Draft Controller/Evaluator Handbook C/E Handbook Planning Exercises/Design and Development/Documentation Minimum 10 days before FPC (Minimum 7 weeks & 3 days before exercise)
Distribute FPC minutes to Exercise Planning Team FPC Minutes Planning Exercises/Foundation/Planning Conference Materials/Final Planning Conference 2 days after FPC (6 weeks & 2 days before exercise) Exercise Distribute ExPlan to Agencies/Organizations that are playing in the exercise 25 days before exercise (3 weeks & 4 days before exercise) Controller/Evaluator Training Briefing Presentation C/E Packet (i.e., C/E Handbook, MSEL) Planning Exercises/Conduct/ Minimum 1 day before exercise Distribute C/E Handbook Minimum 1 day before exercise Set-up Facility 1 day before exercise Conduct Exercise Exercise Conduct Hot Maximum 2 hours after exercise Controller / Evaluator Debrief C/E Debrief Presentation Planning Exercises/Conduct/ Maximum 1 day after exercise Provide Exercise Hot Wash Minutes to Team Member(s) writing 3–4 days after exercise AAR/IP Send draft to OKOHS HSEEP Volume II AAR/IP Format Planning Exercises/Evaluation/After Action Report 3 weeks after exercise Send draft to Exercise Planning Team 4 after exercise
After Action Conference Conduct Action Conference After Action Conference Presentation Planning Exercises/Improvement Planning 5 after exercise Final AAR/IP Finalize AAR/IP and distribute to Exercise Planning Team AAR/IP Planning Exercises/Evaluation 90days after exercise (8 weeks & 4 days after exercise) Send Final AAR/IP to OKOHS 90 days after exercise (8 weeks & 4 days after exercise) Finalize all exercise materials Copy all final exercise materials onto a CD-ROM and mail to State/local POC and DHS/ODP Exercise Manager CD-ROM 90 days after exercise (8 after exercise)
Appendix D: Target Capabilities COMMON CAPABILITIES Planning* Communications* Community Preparedness and Participation Risk Management PREVENTION MISSION CAPABILITIES Information Gathering and Recognition of Indicators and Warnings Intelligence Analysis and Production Information Sharing and Dissemination Law Enforcement Investigation and Operations CBRNE Detection PROTECTION MISSION CAPABILITIES Critical Infrastructure Protection Food and Agriculture Safety and Defense Epidemiological Surveillance and Investigation Public Health Laboratory Testing RECOVERY MISION CAPABILITIES Structural Damage and Mitigation Assessment Restoration of Lifelines Economic and Community Recovery RESPONSE MISSION CAPABILITIES Onsite Incident Management* Management Critical Resource Logistics and Distribution Volunteer Management and Donations Responder Safety and Health Public Safety and Security Animal Health Emergency Support Environmental Health Explosive Device Response Operations Firefighting Operations/Support WMD/Hazardous Materials Response and Decontamination Citizen Evacuation and Shelter-in-Place Isolation and Quarantine Urban Search and Rescue Emergency Public Information and Warning Triage and Pre-Hospital Treatment Medical Surge Medical Supplies Management and Distribution Mass Prophylaxis Mass Care (Sheltering, Feeding and Related Services) Fatality Management *Must be included in all exercises.