It is important to ensure the accuracy of the data you provide so that information published is up-to-date. You can find out more about the KIS here – http://www.tec.govt.nz/teo/working-with-teos/kis/ to find the SDR Qualifications Register? The SDR Qualifications Register is on the STEO web site which can be reached by logging on to http://www.steo.govt.nz. The SDR Qualifications Register can be downloaded from the Which Course Where website. The instructions and URL for downloading the SDR Qualifications Register are available in the document “Guide to downloading Qualification and Course Registers from Which Course Where”, from the STEO web site. How to update the SDR Qualifications Register? The SDR Qualifications Register can be updated on the STEO website. TEOs require password access to STEO to add or change information on the SDR Qualifications Register. Any National or New Zealand qualification information added to the SDR Qualifications Register must be identified by the qualification code assigned to it by the New Zealand Qualification Authority along with other relevant information (e.g. title, level, etc.).
Education Service Desk Assistance with the processing of the SDR, is available from the Ministry Service Desk. matters relating to the scope and nature of the data collection, definitions, and interpretation of instructions should also be directed to the Ministry, via the Education Service Desk. TEC Contacts For matters relating to the setting of course EFTS, course register differences, funding approvals and other funding issues contact the TEC Sector Helpdesk: PTEs that require information on course changes, delivery site or qualification approval requests should contact the TEC Sector Helpdesk on 0800 601 301. TEIs should contact their TEC Investment Managers. Generic Enrolment Form A generic enrolment form has been produced to assist TEOs, especially Private Training Establishments, with the collection of information from students that fulfil the data requirements of the SDR. The generic enrolment form template is available from the STEO website:
Field Specifications Classification Code Description XXXXXXXXX Padded Blanks Validation Logic Applies To: N/A 642: IRDNO is not blank Field History 1996 – The field was first introduced for purposes of monitoring student allowances 1999 – The was dropped as a result of changes to the student allowance scheme 2001 – The field was re-introduced for the purposes of identifying student loan recipients who are currently studying full-time or part-time 2015 August – Warning 642 introduced. 2016 – replaced by padded blanks 2016 – Warning 642 turned to error Field Name NSN Field Number 1.19, 2.19, 4.3, 5.6 Title National Student Number Description A number which uniquely identifies the student. The NSN must remain constant for the student throughout their enrolment at your or any other organisation. The NSN is part of the NSI database system maintained by the Ministry. Reason for Field This field provides the link between the various data files and enables the Ministry to link records from one file with records from another file. The NSN will allow the Ministry to do longitudinal studies and hence allow more accurate forecasting of student numbers. This field is used by the TEC to produce performance information for investing, funding, and monitoring purposes.
Error 164: FOREIGN FEE is not numeric 362: International fee-paying student has no FOREIGN in either the Student file or the Course Register file (i.e. is zero) 363: FOREIGN FEE is blank on both Student and Course Register files 368: FOREIGN FEE has been reported on both the Student and Course Register files Warning 165: If source of funding is 02 and foreign fee<100 Data Collection Source: Enrolment. Fees Invoice. Because the fee charged to an international student for a qualification does not necessarily relate to the sum of the course or qualification fees, the foreign fee field can be put on either the student file or the course register file, but not on both. It is acknowledged that the foreign fee value reported on the student file may change between SDRs. Field History 2004 – Field was introduced 2005 – Field description updated 2006 – Validation amended to accommodate International PhD policy change 2008 – Correction to Validation description Field Name MAX Exempt Fee Number 1.21 Field Title Maxima Exempt Fees (Inclusive of GST) Description The maxima exempt fees include student services levies, student association fees, health fees, record of prior learning fees, student association building levies etc. It is the sum of all non-maxima fees charged to the individual student. The Maxima Exempt Fees are net of the Course Tuition Fee which is covered in field 3.12 and Compulsory Course Costs which are covered in field 3.16. Reason for Field This field is used to monitor the implementation of Fee/Course Costs Maxima. Field Specifications Classification A numeric value representing whole dollars in form: NNNNN The value reported during the student’s enrolment should reflect the total maxima exempt fees in each SDR reported. For example: A course starts in February 06 and ends in December 06. At enrolment a student is charged a fee of $25 for maxima exempt If this fee does not change then maxima exempt fees will be consistently reported as $25. If a reimbursement is given of $5, then the maxima exempt fees reported in the final SDR (December 06) for the student would be $20.
4 Did not complete course – By the extraction date, learners have not attempted or met the all requirements for successful course completion. This includes learners who have formally or not formally withdrawn from the course outside the regulations for withdrawal. The completion date for the course has been reached. The student enrolment will be captured as a course incompletion in the SDR return. 5 Practicum to complete – on job training (NZQF levels 1-8) - By the extraction date, the theory training with the academic provider is complete but the student still has to complete a practical module. A completion result will be available after the external practical module has been completed. E.g. as per classification 22. 6 Yet to complete – NZQF Levels 9 and 10 - The student is enrolled in a thesis component. By the extraction date, the student is formally enrolled, but no formal submission of work is required. 7 Extension or under moderation – NZQF Levels 9 and 10 - The student is enrolled in a thesis component. The student is not formally enrolled and either an extension has been granted, results are under moderation or the enrolment has been deferred 8. Completed Successfully Theses written in Te Reo Maori – By the extraction date, the learner has met the requirements for the successful completion of a Thesis written in Te Reo Maori. Field History 2002 – The field was introduced 2004 – Validation 366 introduced 2004 – Classification codes defined 2005 – Classification codes revised and re-defined 2005 – Validations 220 and 383 revised 2005 – Validations 338, 391 and 394 introduced 2005 – Validations 385, 386, 387, 389, 390, 392 and 393 introduced 2006 – Validations 386 and 387 amended to errors 2007 – Validations 542, 543 and 544 introduced 2011 – Warning 390, 543 and Error 391 note added 2012 – New code 8 introduced 2012 – New validation (Error) 612 introduced 2012 – Validation descriptions updated: 220, 383, 385, 394, 552, 586 2013 – Validation 383 and 385 updated