Clowest = the lowest cost of all Evaluated Bid Prices Ti = the Technical Points awarded to the Bid X = weight for the Price [insert a number between 0.15 and 0.35] The Bid with the highest evaluated score (B) among responsive Bids shall be termed the Most Advantageous Bid. Technical/Quality evaluation The Textbook Evaluation Board or its equivalent in the Borrower’s Country will receive all Bids that are deemed responsive and assign them to the appropriate Subject Specialists Panel. The members of the Panel will evaluate each book in a Bid in terms of pedagogic quality, presentation and illustration using Factors 1 to 8 listed below. The table shows a range of points that may be allocated to each criteria on a scale from 1 to 100. It is important to note that not all these criteria and weightings may be appropriate for all textbooks and Textbooks and Learning Materials in all borrowing countries. They should be considered as indicative and should be adapted as required. Sample Rating Scale. The grades indicated in the table below are typical percentage ratings for each criteria/factor. Typical Ratings for each Quality Grade Quality Grade Ratings Deficient (D) Satisfactory (S) Good (G) Very Good (VG) 40% 65% 85% 100% The System. The table below is a sample intended to illustrate the calculation of the final score. Criteria/Factor (i from 1 to n) Maximum Points (Mi) Rating (D, S, G, VG) from 40% - 100% (Ri) Technical Score (Mi Ri) n = 1 n = 2
Commissioning illustrations Financial management Procurement of materials for book manufacture Procurement of book manufacture Publishing management Distribution management Promotion Financial Information Audited financial accounts for at least two complete fiscal years Cash flow availability for US $__million. Audited financial accounts for at least two complete fiscal years that demonstrate the soundness of its financial position and that it has the financial resources to perform the proposed contract. It must demonstrate available cash flow arrangements for US$__million. Audited financial accounts for at least two complete fiscal years, demonstrating the soundness of its financial position and that it has the financial resources to perform the proposed contract. It must demonstrate available cash flow arrangements for US$__million. Production Capacity The annual production required should be at least 2.5 times the value of the contract during the last three years. Premises equipped to acceptable standards to perform required function. The annual production required should be at least 2.5 times the value of the contract during the last three years. Premises equipped to acceptable standards to perform the required functions. The annual production required should be at least 2.5 times the value of the contract during the last three years. It must have available the following facilities and the appropriate skilled staff to operate them: Camera Platemaking
Price Schedule: Textbooks Manufactured Outside the Purchaser’s Country, to be Imported (Group C Bids, goods to be imported) Currencies in accordance with ITB 15 Date:_________________________ RFB No: _____________________ Alternative No: ________________ Page N ______ of ______ 1 2 3 4 5 6 7 8 9 Line Item N Description of Goods Country of Origin Delivery Date as defined by Incoterms Quantity and physical unit Unit price cip [insert place of destination] in accordance with ITB 14.8(b)(i) CIP Price per line item (Col. 5x6) Price per line item for inland transportation and other services required in the Purchaser’s Country to convey the Goods to their final destination specified in BDS Total Price per Line item (Col. 7+8) [insert number of the item] [insert name of good] [insert country of origin of the Good] [insert quoted Delivery Date] [insert number of units to be supplied and name of the physical unit] [insert unit price CIP per unit] [insert CIP price per line item] [insert the corresponding price per line item] [insert total price of the line item] Total Price Name of Bidder [insert complete name of Bidder] Signature of Bidder [signature of person signing the Bid] Date [Insert Date]
Price Schedule: Textbooks Manufactured in the Purchaser’s Country Purchaser’s Country ______________________ (Group A and B Bids) Currencies in accordance with ITB 15 Date:_________________________ RFB No: _____________________ Alternative No: ________________ Page N ______ of ______ 1 2 3 4 5 6 7 8 9 10 Line Item N Description of Goods Delivery Date as defined by Incoterms Quantity and physical unit Unit price EXW Total EXW price per line item (Col. 45) Price per line item for inland transportation and other services required in the Purchaser’s Country to convey the Goods to their final destination Cost of local labor, raw materials and components from with origin in the Purchaser’s Country % of Col. 5 Sales and other taxes payable per line item if Contract is awarded (in accordance with ITB 14.8(a)(ii) Price per line item (Col. 6+7) [insert number of the item] [insert name of Good] [insert quoted Delivery Date] [insert number of units to be supplied and name of the physical unit] [insert EXW unit price] [insert total EXW price per line item] [insert the corresponding price per line item] [Insert cost of local labor, raw material and components from within the Purchase’s country as a % of the EXW price per line item] [insert sales and other taxes payable per line item if Contract is awarded] [insert total price per item] Total Price Name of Bidder [insert complete name of Bidder] Signature of Bidder [signature of person signing the Bid] Date [insert date]
Price and Completion Schedule - Related Services Currencies in accordance with ITB 15 Date:_________________________ RFB No: _____________________ Alternative No: ________________ Page N ______ of ______ 1 2 3 4 5 6 7 Service N Description of Services (excludes inland transportation and other services required in the Purchaser’s country to convey the goods to their final destination) Country of Origin Delivery Date at place of Final destination Quantity and physical unit Unit price Price per Service (Col. 5*6 or estimate) [insert number of the Service ] [insert name of Services] [insert country of origin of the Services] [insert delivery date at place of final destination per Service] [insert number of units to be supplied and name of the physical unit] [insert unit price per item] [insert total price per item]
List of Textbooks and Delivery Schedule [The Purchaser shall fill in this table, with the exception of the column “Bidder’s offered Delivery date” to be filled by the Bidder] Line Item N Description of Goods Quantity unit Final (Project Site) Destination as specified in BDS Delivery (as per Incoterms) Date Earliest Delivery Date Latest Delivery Date Bidder’s offered Delivery date [to be provided by the Bidder] [insert item No] [insert description of Goods] [insert quantity of item to be supplied] [insert physical unit for the [insert place of Delivery] [insert the number of days following the date of effectiveness the Contract] [insert the number of days following the date of effectiveness the Contract] [insert the number of days following the date of effectiveness the Contract]
List of Related Services and Completion Schedule [This table shall be filled in by the Purchaser. The Required Completion Dates should be realistic, and consistent with the required Goods Delivery Dates (as per Incoterms)] Service Description of Service Quantity1 Physical Unit Place where Services shall be performed Final Completion Date(s) of Services [insert Service No] [insert description of Related Services] [insert quantity of items to be supplied] [insert physical unit for the items] [insert name of the Place] [insert required Completion Date(s)] 1. If applicable
attachments, appendices, and all documents incorporated by reference therein. “Contract Documents” means the documents listed in the Contract Agreement, including any amendments thereto. “Contract means the price payable to the Supplier as specified in the Contract Agreement, subject to such additions and adjustments thereto or deductions therefrom, as may be made pursuant to the Contract. “Day” means calendar day. “Completion” means the fulfillment of the Related Services by the Supplier in accordance with the terms and conditions set forth in the Contract. “GCC” means the General Conditions of Contract. “Goods” means all of the textbooks and reading materials, teacher’s material, other production inputs such as paper that the Supplier is required to supply to the Purchaser under the Contract. “Purchaser’s Country” is the country specified in the Special Conditions of Contract (SCC). “Purchaser” means the entity purchasing the Goods and Related Services, as specified in the SCC. “Related Services” means manuscript, publishing and manufacturing; as well as other related services such as distribution, binding and packing and the services incidental to the supply of the goods, such as insurance, transportation, training and other such obligations of the Supplier under the Contract. “SCC” means the Special Conditions of Contract. “Subcontractor” means any person, private or government entity, or a combination of the above, to whom any part of the Goods to be supplied or execution of any part of the Related Services is subcontracted by the Supplier. “Supplier” means the person, private or government entity, or a combination of the above, whose Bid to perform the