C. GENERAL REQUIREMENTS The Contractor prepare a detailed Project Management Plan (PMP). For every task, the Contractor shall identify in writing all necessary subtasks (if any), associated costs by tasks, and associated dates. All written deliverables shall be phrased in layperson language. Statistical and other technical terminology shall not be used without providing a glossary of terms. The Government shall complete their review of draft deliverables within 5 business days from date of receipt. The Contractor shall have 5 business days to deliver the final deliverable from date of receipt of the government’s comments. The Contractor shall provide written weekly and monthly status updates to report on topics such as: schedule review, risk review, tasks accomplished in the past week; explanation of tasks not accomplished as expected; tasks to be accomplished in the upcoming week. SPECIFIC MANDATORY TASKS AND ASSOCIATED DELIVERABLES Description of Tasks and Associated Deliverables: The Contractor shall provide the specific deliverables described below within the performance period stated in Section C.A.6. Task One: Project Management Plan (PMP) The Contractor shall provide a detailed PMP and briefing for the VA project team in accordance with VA specifications, which represents the Contractor’s plan for successfully completing the task within the timeframes required. The Contractor’s plan shall be responsive to this requirement and describe in further detail the approach to be used for each aspect of the task defined in the technical proposal. At a minimum, the PMP shall include the Contractor’s approach to management of the project schedule, resource (staffing), quality control, risk management, communications, configuration management, change management, issues log. The PMP should also contain performance measures for these items. The Contractor shall be required to provide a weekly and monthly status report that addresses the above PMP requirements. The Contractor shall keep the PMP up to date throughout the period of performance. The PMP must be delivered 5 business days from date of award.
Weekly Status Report Weekly status reports are submitted on Fridays. Reports provide any issues and concerns that need to be resolved. Inspection by the COR Weekly >95% accuracy FAR Clause 52.212-4 Invoicing Invoices per contract procedures are timely and accurate. Review and acceptance of the invoice As needed per CLIN >95% accuracy FAR Clause 52.212-4 Overall Contract Performance Overall contract performance of sufficient quality to earn a Satisfactory (or higher) rating in the COR’s report on Contractor Performance Assessment by the COR As needed All performance factors rated Satisfactory (or higher) FAR Clause 52.212-4 Timeliness All deliverables are submitted within established time frames and conform to the standards as set forth in the contract Assessment by the COR As needed Minimum Acceptable level: Ninety percent are submitted within the established time frames and conform to the established standards. FAR Clause 52.212-4 Preparation of Business Process Reengineering (BPR) Documentation BPR documents are developed in a timely manner so that they are current with the project phase. Assessment by the COR As needed Minimum Acceptable Ninety percent of the BPR documents receive an outstanding technical review rating. FAR Clause 52.212-4 Response to Government Inquiries Government inquiries and referrals are reviewed and responses are in an accurate and timely manner, not to exceed 1 business day. Assessment by the COR As needed Eighty percent of inquiries are reviewed for action and comments are returned to the CO or designated representative within 1 business day. FAR Clause 52.212-4 Accuracy and Reliability of Products Correction requests and requirements are incorporated into the existing work product that conforms to the requirements. Assessment by the COR As needed There is 80 percent conformance to user requirements. No more than three revisions are required to correct the modified product. FAR Clause 52.212-4