Appendix I Example Work Plan and Schedule for Inventory Development (from the Inception Memo Template) Activity Activities and Responsibilities Lead Due Date Relevant Resources 1 Finalize and document Institutional Arrangements, and identify experts for sectoral working groups and inventory peer review. Complete the Institutional Arrangements Template. NIC, Sector leads For example, 1-2 months from start EPA Institutional Arrangements (IA) Template 2 Prior to kick-off/inception meeting, revise and complete this memo and additional portions of the EPA that will apply to all sectors. For example, the NIC should develop the QA/QC and archiving plans for the inventory. Some sections like the MDD template will need to be completed by category leads during inventory development. NIC, Sector leads 1-2 months (all templates) 3 Hold inception meeting with key inventory team members and all Sector Leads to: Ensure readiness of the team to conduct the inventory Discuss sectors and categories to be included in the inventory Communicate which years inventory estimates will be reported (e.g. 2005 and 2010) Communicate which guidelines will be used (for example, the 2006 IPCC Guidelines) Communicate the software that should be used for the inventory Discuss what needs to be submitted to the NIC, and schedule Distribute and review the inception memo and any additional general inventory guidance Distribute and review category preparation instructions and any additional supporting materials (e.g. template for narrative text) Discuss any issues or concerns NIC, Sector leads 1-2 months National Inventory Inception Memo Template (in EPA Toolkit) 4 Review IPCC methods and good practice guidance. Consider whether additional training of staff is needed. NIC, Sector Leads 1-2 months
9 Recalculate emission estimates for previous inventory years (if applicable) and explain changes in narrative text Sector Leads 1 Sector Lead Roles and Responsibilities (in EPA Toolkit) 10 Complete internal quality control (QC) procedures, including additional internal reviews as described in the QA/QC plan Sector QA/QC Coordinator 1 month EPA Description of QA/QC Procedures Template 11 Complete external quality assurance (QA) procedures (e.g., stakeholders, advisory committee) including any additional external reviews as described in the QA/QC plan Sector Leads, QA/QC Coordinator 1-2 months EPA Description of QA/QC Procedures Template 12 Revise GHG estimates and narrative text based upon QA/QC reviews Sector Leads 1-2 weeks Sector Lead Roles and Responsibilities (in EPA Toolkit) 13 Complete Uncertainty Analysis (if applicable). Document Uncertainty methods MDD Template. Sector Leads, Uncertainty Coordinator 2-4 weeks EPA Methods & Data Documentation (MDD) Template, 14 Compile sector narratives into one document NIC 1-2 weeks NIC Roles and Qualifications (in EPA Toolkit) 15 Perform Key Category Analysis (KCA) on GHG estimates. Conduct a Level Analysis, and conduct a Trend Analysis if multiple years of data are available. Use the EPA materials to learn more about conducting a KCA (the webinar), to do the analysis (the tool), and to document the results (the template). NIC 1 week EPA EPA Key Category Analysis (KCA) Template 16 Prepare the inventory chapter or report. Perform internal QC checks. NIC, QA/QC Coordinator 2-3 weeks EPA Description of QA/QC Procedures Template 17 Address comments from QC review and finalize inventory chapter or report. NIC 2-3 weeks