The Contractor shall: Provide each member of the SEED-TAC, to the annual strategic planning meeting, with a report that includes a project status update for all projects that are currently active or that closed within the last year. The project status update should describe any milestones the recipient has achieved or barriers they have encountered in developing their energy concept. Organize and lead annual strategic planning meetings with the members of the SEED-TAC. Prepare and submit meeting minutes from each annual strategic planning meeting. Prepare and submit an updated SEED Initiative Plan and SEED Initiative Application Manual based on comments received at the strategic planning meeting. Deliverables: Project Status Report provided to SEED-TAC members Meeting minutes for each Annual Review Updated SEED Initiative Plans, as necessary (Draft and Final) Updated SEED Initiative Manuals, as necessary (Draft and Final) Task Deliverable Due Date 1 Agreement Management 1.1 Updated schedule of deliverables (if applicable) A list of Match Funds (if applicable) 1 week following the Kick-off meeting At the Kick-off meeting 1.2 Quarterly Invoices Quarterly with Progress Reports 1.4 Written notification to CAM of subcontractor change The subcontractor conflict of interest policy 1 week following the completion of all processes related to subcontractor changes as detailed in the Terms and Conditions At the Kick-off meeting 1.3 Quarterly Progress Reports Quarterly with Invoices 1.5 Responses to written requests on project status. Meeting notes for each formal meeting. As requested by CAM 1.6 List of Potential SEED-TAC Members List of SEED-TAC Members Documentation of SEED-TAC Member Commitment The SEED-TAC conflict of interest policy At the Kick-off meeting 1 week following the finalization of the SEED-TAC 2 weeks following the finalization of the SEED-TAC At the Kick-off meeting 1.7 Draft Annual Report Annual Report Annually starting 1 year from the contract start date
EPIC Funds Spent in California Projects that spend EPIC funds in California will receive points as indicated in the table below. “Spent in California” means that: (1) Funds under the “Direct Labor” category and all categories calculated based on direct labor in the Direct Labor tab are paid to individuals who pay California state income taxes on wages received for work performed under the agreement; and (2) Business transactions (e.g., material and equipment purchases, leases, rentals, and contractual work) are entered into with a business located in California. Airline ticket purchases and payments made to out-of-state workers are not considered funds “spent in California.” However, funds spent by out-of-state workers in California (e.g., hotel and food) are considered funds “spent in California.” 5 Total Possible Points for Criteria 1-6 (Minimum Passing is 49) 70 COST CRITERIA 7. Average Loaded Hourly Rate (Cost Points). The for this criteria will be derived from the mathematical cost formula set forth below, which compares the cumulative average loaded hourly rate of all loaded hourly rates listed in the subject Bidder’s Cost Bid, with the cumulative average loaded hourly rate of all loaded hourly rates listed in the Lowest Bidder’s cost bid. 30 Total Possible Points 100 Minimum Passing Score (70%) 70 BIDDER’S TOTAL TECHNICAL SCORE Small/Micro Business Preference Non-Small Business Preference Disabled Veteran Business Enterprise Incentive Funding Preference /5 BIDDER’S FINAL SCORE The method for evaluating the based on average loaded hourly rate is the formula below: Cost Formula for calculation of average loaded hourly rate score (criterion 7 above) “Lowest Bidder” is defined as the Bidder with the lowest cumulative average loaded hourly rate for all prime contractor and all subcontractor personnel.