Differences between version 1.0.2 and version 1.0.3 General key changes General wording changes to allow for consistency, update and clarify information and processes. Acronyms table has been updated to reflect current acronyms in the specification. Section 4 File structure example has been updated with an example for Reporting re-survey events for subdivisions, consolidations and other new titles. Changes to data records, values and definitions Added new data record, Return data – File name - Settlement date 11.6 – Original transaction reference number changed to Original ATO reference number and definition has been updated. ACRONYMS Acronym Expanded ABN Australian business number ACN Australian company number ARBN Australian registered body number ATO Australian Taxation Office FIRB Foreign Investment Review Board GST Good and services tax OSR Office of state revenue PEXA Property Exchange Australia TFN Tax file number
All amounts recorded must be reported in Australian dollars. 6.1 Record length – must be set to 2500. 6.2 Record identifier – must be set to IDENTREGISTER. 6.3 Report specification version number – must be set to the version number of the specification that the report corresponds to. For reports produced using this specification this field must be set to REALP001.0 6.4 Australian business number – the ABN of the organisation and must be a valid ABN. Refer to section for information on ABN validation. In the Intermediary data record this is the ABN of the organisation sending the data (the intermediary). In the Reporting party data record this is the ABN of the organisation that has the obligation to lodge the report. In the Entity data record this is the non-individual organisation involved in the transaction. The ABN reported in this field must correspond to the name that is reported in the same record. In the Entity data record, if Entity type code field is C, G, S, T or B (if the Trustee is a either the Australian business number field, Australian registered body number field or the Australian company number field must be provided. 6.5 Date timestamp report created – the date and time the report is created. It must be provided in the format CCYY-MM-DDThh:mm:ss.ffTZD. For example: 5 November, , 8:15:30.40 am, AU Eastern Standard Time would be reported as -11-05T08:15:30.40+10:00 18 January, , 1:30:00.00 pm, AU Eastern Standard Time would be reported as 6.6 File reference – used to record the intermediary’s own reference number. This number can then be used by the ATO in the event of any problems or questions about information
If the product has not been developed in-house, then populate this field with COMMERCIAL, followed by the name of the software developer, the software product and the software version number. If the product has been developed then populate this field with INHOUSE followed by the name of the organisation that developed the software. If a contractor or consultant was used, the name of the company will need to be provided. 6.28 Record identifier – must be set to TRANSACT. 6.29 Transaction identifier – the Reporter’s unique identification for the transaction. For example, Dealing Number. This reference will be used in the file to link the data back to the correct transaction in the reporter’s system. 6.30 Lodgment type – the indicator to identify whether the record contains original, amended or cancelled data. Refer to section for further information. This field must be set to one of the following: A – the record contains amended data that is correcting what has previously been reported. O – the record contains original data that is reported for the first time. C – the record contains transactions that were previously reported incorrectly and need to be cancelled. 6.31 Contract date – the date the contract was signed. Also known as exchange date in some jurisdictions and must be provided in the format CCYYMMDD. The date reported in the Contract date must be a date on or before the date reported in the Reporting period end date field. 6.32 Settlement date – the date on which all monies are paid and transfer of property is confirmed and must be provided in the format CCYYMMDD. The date reported in the Settlement date field must be a date on or after the date reported in the Contract date field. 6.33 Transfer date – the date the transfer was executed and must be provided in the format CCYYMMDD. If the Transfer date is not available, use the Settlement date. The date reported in the Transfer date field must be a date on or after the date reported in the Settlement date field. 6.34 Nature of transfer – the reason for transfer for a transaction event. Provide the detailed description of the transfer type, for example TRANSFER, TRANSMISSION BY DEATH or COURT ORDER. For further information see the Real Property Transfers Fact Sheet available from .
S – Subdivision C – Consolidation O – Other 6.79 Previous title reference – the ID of the original property involved in the subdivision, consolidation or other change. 6.80 Date of resurvey – the date the resurvey of the original property occurred or the registration date of new title/s. 6.81 Record identifier – must be set to ENTITYDAT. 6.82 Reporter entity identifier reference – The entity’s identifier reference in the reporting State/Territory’s system. This reference will be provided back to the reporter in the return file. FIRB application number – the Foreign Investment Review Board (FIRB) Application Number allocated to a foreign entity on their application to purchase the property (Purchaser), and/or original purchase of the property (Vendor). 6.84 Entity transaction type – the role of the entity in the transaction. Reporting parties must supply an Entity data record for each purchaser and each vendor involved in the transaction. Valid values are: P – Purchaser V – Vendor Each transaction must have at least 1 Purchaser entity record and 1 Vendor entity record. 6.85 Entity type code – identifies the type of entity. Valid values are: B – Trustee C – Company G – Government organisation I – Individual S – Super fund T – Trust U – Unknown 6.86 Ownership percentage – the percentage of ownership the entity has on the property transferred. This must be reported as a percentage to one decimal place. The decimal place must not be included in the number reported.
86-89 Ownership percentage 1000 90-129 Tenancy type SOLE OWNERSHIP 130-329 Trust name blank fill 330-338 Tax file number 342342342 339-349 Australian business number fill 350-361 Australian registered body number blank fill 362-370 Australian company number blank fill 371-420 Overseas entity registration number fill 421-470 Overseas entity identifier blank fill 471-520 Other entity identifier blank fill 521-720 Name blank fill 721-760 Contact name blank fill 761-810 Country of incorporation or formation blank fill 811-850 Surname or family name TOWNING 851-890 First given name 891-930 Second name blank fill 931-938 Date of birth (CCYYMMDD) 19581104 939-988 Nationality or citizenship AUSTRALIA 989-1008 Passport number fill 1009-1028 Visa number fill 1029-1128 Visa subclass blank fill 1129-1136 Visa expiry date (CCYYMMDD) blank fill 1137-1139 Country code of tax residence AUS 1140-1177 Address at time of transfer line 1 159 WATER STREET 1178-1215 Address at time of transfer line 2 blank fill 1216-1242 Address at time of transfer suburb, town or locality HELENSVALE 1243-1245 Address at time of transfer state or territory QLD 1246-1249 Address at time of transfer postcode 4212 1250-1299 Address at time of transfer country blank fill 1300-1337 Address for future notices line 1 159 WATER STREET 1338-1375 Address for future notices line 2 blank fill 1376-1402 Address for future notices suburb, town or locality HELENSVALE 1403-1405 Address for future notices or territory QLD 1406-1409 Address for future notices postcode 4212 1410-1459 Address for future notices country blank fill 1460-1464 Contact phone number country code 00061 1465-1466 Contact number area code 07 1467-1481 Contact phone number 55596521 1482-1557 Email address TT@HOTMAIL.COM 1558-1657 PEXA subscriber ID 6598718552