2.1. THE VISION, MISSION, AND CORE VALUES of ANDM 2.1.1. VISION A self-sustainable municipality that guarantees effective and efficient rural development 2.1.2. MISSION Creating a conducive environment by improving human capabilities and enhancing relevant skills, and maximizing the utilization of natural resources in order to improve quality of life for its communities 2.1.3. CORE VALUES: Integrity; Transparency; Professionalism Co-operation; Innovation; Accountability; Honesty; Fairness; Efficiency and effectiveness 2.3. LEGISLATIVE MANDATES The Alfred Nzo District Municipality SDBIP is established in terms of the Municipal Systems Act 32 of 2000 and complies is further mandated by the following pieces of legislation to budget and deliver services to the community of ANDM. 2.3. LEGISLATIVE PERFORMANCE FRAMEWORK FREQUENCY AND NATURE OF REPORT MANDATE RECIPIENTS Monthly reporting on actual revenue targets and spending against budget no later than 10 working days after the end of each month Section 71 of the MFMA National Treasury Quarterly progress report Section 41 (1) (e) of the Systems Act, Section 166 (2) (a) (v) and (vii) of the Municipal Management Finance Act (MFMA) and Regulation 7 of Municipal Planning and Performance Management Regulations. 1. Municipal Manager 2. Mayor 3. EXCO 4. Audit Committee 5. National Treasury Mid‐year performance assessment Section 72 of the MFMA. Section 13 (2) (a) of Municipal Planning and Performance Management Regulations 2001. 1. Municipal Manager 2. 3. EXCO 4. Council 5. Audit Committee 6. National Treasury 7.Provincial Government Annual report (to be tabled before Council by 31 January (draft and approved / published by 31 March each year) Sections 121 and 127 of the MFMA, as read with Section 46 of the Systems Act and Section 6 of the Systems Amendment Act. 1. Mayor 2. EXCO 3. MPAC 4. Council 5. Audit Committee 6. Auditor‐General 7. National Treasury 8. Provincial Government 9. Local Community 2.4. TIMING AND METHODOLOGY FOR PREPARATION OF THE “Section 69 (3) (a) of the MFMA requires the accounting officer (Municipal Manager) to submit draft SDBIP and annual performance agreements for the municipal manager and all senior managers, as required in terms of section 57 (1) (b) of the Municipal Systems
5.1. OFFICE OF THE MUNICIPAL MANAGER 5.1.1. INTERNAL NKPA 5 : Good Governance and Public Participation Objective : To instil good governance in all Municipal operations, ensure public participation and provide critical strategic support to the Municipality. Table 5.1.1 KPI Output Q1 Jul-Sep Target Budget Q2 Target Budget Q3 Jan-Mar Target Budget Q4 Apr-Jun Target Budget Total Budget of the Year of Verifications Supporting Departments (Input) IDP Projects Develop strategic internal plan. Page: 88 E 12 To Develop and implement the Strategic Internal Audit Plan Internal plan adopted by 31 July. Annual target: 31 July Adopted internal audit plan Internal audit plan adopted by council R 0.00 Appoint services provide to develop plan - Report on progress on the of the audit plan - Internal audit plan developed - R200 000 VOTE: 111044121 Council resolution adopting internal audit plan Internal audit report All departments To achieve clean audit on previous years queries % of internal audit plan adhered to. Annual target: 100% internal report IA plan 100%. One AC meeting held - IA plan 100%. One AC meeting held - IA plan 100%. One AC meeting held R 0.00 IA plan 100%. One AC meeting held R 0.00 R 400 000 VOTE: 111044121 Internal audit report Minutes of the internal audit committee All departments- Audit committee To achieve clean audit on previous years queries % of AG action plans Annual target: 100% Clean audit opinion Monitor and report on of AG plan - Monitor and report on of AG plan - Monitor and report on of AG plan R 0.00 Monitor and report on of AG plan R 0.00 - VOTE:OPEX AG findings in the current year All departments- Audit committee Oversight committee AG develop implement Trial
Page: 88 E 12 To and implement a prevention and anti-corruption plan % of fraud prevention plan Annual target: 100% Revise a fraud plan Review fraud plan R 0.00 25% of R 0.00 75% of fraud R 0.00 100% of R 0.00 VOTE: 111044216 Up dated fraud prevention plan All departments should provide inputs on prevention plan. % of anti plan Annual target: 100% Revise strategy Review strategy R 0.00 25% of strategy R 0.00 75% of strategy R 0.00 100% of strategy R 0.00 VOTE:OPEX Up strategy All department should provide inputs on strategy No of fraud prevention and anti- corruption awareness conducted. Annual target: 4 Four One R 0.00 One R 0.00 One R 0.00 One workshop conducted R 0.00 VOTE:OPEX Invitations Attendance register Corporate services /MM 5.1.3. OFFICE OF THE SPEAKER NKPA 5 : Good Governance and Public Participation
% of targeted delegates to attend APRM summit. Annual target: 100% 100% of to attended APRM summit. R 0.00 R 0.00 R 0.00 R 0.00 VOTE: OPEX Attendance Register Planning, BTO, ISD Page: 88 E 16 Number of Speakers meetings held. Annual target: 4 Four meetings held 1 forum meeting R 0.00 1 meeting R 0.00 1 meeting R 0.00 1 meeting R 0.00 R 0.00 VOTE: OPEX Minutes of the Speakers Forum Attendance register BTO Municipal public accounts committee Page: 88 E 12 To provide oversight role on Municipal programmes Number of MPAC meetings held. Annual target: 4 Four MPAC meetings One MPAC meeting R 37 500 One MPAC meeting 37 500 One MPAC meeting 37 500 One MPAC meeting R 37 500 R 150 000 VOTE: OPEX Minutes of the MPAC meetings Attendance register All departments Open Council day Page: 88 E 16 To conduct one open council meeting Date of open Council day held Open Council Day held R 0.00 R 0.00 R 0.00 One open Council day meeting held R 350 000 R 350 000 VOTE: OPEX Attendance register Report All departments
Whippery meetings Page: 88 E 16 To conduct Whippery and Constituency Work meetings for effective functioning of the council Number of Whippery meetings held. Annual target: 4 Four meetings held One meeting R 40 000 One meeting 40 000 One meeting 40 000 One meeting R 40 000 R 160 000 VOTE: OPEX Minutes of the Whippery meetings Attendance register BTO Number of Work meeting held. Annual target: 4 Four Work meeting One Work meeting R 90 000 One Work meeting R 90 000 One Work meeting R 90 000 One Work meeting R 90 000 R 360 000 VOTE: OPEX Minutes of the Constituency Work meeting Attendance register BTO Council caucus Page: 88 E 16 To prepare for council meetings Number of Council Caucus meetings held. Annual target: 4 Four Council Caucus meetings 1 caucus meeting R 50 000 1 caucus meeting R 50 000 1 caucus meeting R 50 000 1 caucus meeting R 50 000 R 200 000 VOTE: OPEX Minutes of the Council Caucus meetings Attendance register Council Study Groups and workshops Page: 81 A 13 To capacitate Councillors on Municipal processes Number of Council Study Groups and workshops conducted. Annual target: 4 Four study groups and One council study group and R 0.00 One council study group and R 0.00 One council study group and R 0.00 One council study group and R 0.00 R 800 000 VOTE: OPEX Attendance register
5.1.4. INTERGOVERNMENTAL RELATIONS NKPA 5 : Good Governance and Public Participation Objective : To instil good governance in all Municipal operations, ensure public participation and provide critical strategic support to the Municipality Table 5.1.4 Measurable KPI Output Q1 Jul-Sep Target Budget Q2 Oct-Dec Target Budget Q3 Jan-Mar Target Budget Q4 Apr-Jun Target Budget Total Budget of the Year of Verifications Supporting Departments (Input) IDP Projects IGR and Stakeholders management Page: 88 E 11 To promote effective good governance Date IGR framework adopted. Adopt IGR by June of services provider R 0.00 Analysis of the inception report R 0.00 First draft report of IGR R 0.00 Final report of IGR R 0.00 R 300 000 VOTE:110044217 Adopted IGR Framework All departments Number of IGR meetings held. Annual target: 4 Four IGR meetings held One IGR meeting One IGR meeting One IGR meeting One IGR meeting convened R 0.00 Attendance register and report All departments Number of meetings held with Annual target: 4 Four meeting One meeting with One meeting with One meeting with One meeting convened with R 0.00 Attendance register All departments
Municipal cooperative agreements (MIR & Protocol) Page: 88 E 11 Date policy agreement signed. Policy by June Policy R 0.00 Facilitate Policy R 100 000 Analysis of Policy R 150 000 Final Municipal Policy draft R 150 000 R 400 000 VOTE:111044215 Adopted Municipal Cooperative Agreement Policy All departments Page: 88 E 13 Number of bilateral or multilateral meeting held locally or Annual target: 4 1 Bilateral or meeting held with 1 Bilateral or meeting held with 1 Bilateral or meeting held with 1 Bilateral or meeting held with EThekwini R 0.00 Attendance register and report All departments To promote effective good governance Number of Signed Cooperative Agreements Annual target: 3 Three signed R 0.00 1 Signed with 1 Signed 1 Signed Amathole R 0.00 Signed Cooperative Agreements All departments
5.1.5. COMMUNICATIONS NKPA 5 : Good Governance and Public Participation Objective : To instil good governance in all municipal operation, ensure public participation and provide critical strategic support to the Municipality 5.1.5. Measurable KPI Output Q1 Jul-Sep Target Budget Q2 Oct-Dec Target Budget Q3 Jan-Mar Target Budget Q4 Apr-Jun Target Budget Total Budget of the Year of Verifications Supporting Departments (Input) IDP Projects Audio visuals and Equipment Page: 88 E 13 To and implement ANDM communication strategy Number of required equipment procured. 8 devices procured Facilitate of R 0.00 Facilitate of R 0.00 Facilitate of R 0.00 Facilitate of R 0.00 R270 000 VOTE:OPEX Invoices of goods procured B.T.O Number of newsletters and leaflets produced and distributed. Annual target: 4 04 and leaflets One and leaflet and R25 000 One and leaflet and R25 000 One and leaflet and R25 000 One newsletter and leaflet produced and R25 000 R 100 000.00 VOTE:111044070 Copies of the translated publications. B.T.O % of strategy programmes Annual target: 100% 8 Two R 0.00 Two R 0.00 Two R 0.00 Two R 0.00 R 0.00 VOTE:OPEX Communication strategy All departments procure program procure
Number of new items posted on the website monthly. Annual target: 12 Website updated monthly Three new items posted and updated R 0.00 new items posted and updated R 0.00 Three new items posted and updated R 0.00 Three new items posted and updated R 0.00 R 0.00 VOTE:OPEX Monthly update report All departments 5.1.6. SPECIAL PROGRAMMES UNIT NKPA 5 : Good Governance and Public Participation Objective : To instil good governance in all municipal operation, ensure public participation and provide critical strategic support to the Municipality Table 5.1.6. Measurable KPI Output Q1 Jul-Sep Target Budget Q2 Oct-Dec Target Budget Q3 Jan-Mar Target Budget Q4 Apr-Jun Target Budget Total Budget of the Year of Verifications Supporting Departments IDP Projects development programmes and implementation Page: 85 B 36 Number children programmes and support coordinated. Children 6 children and support R 0.00 and facilitate children and support R 0.00 and facilitate children and support R 0.00 and facilitate children and support R 0.00 VOTE: OPEX Attendance register All departments Number programmes and support coordinated. Youth 8 youth and support R 0.00 and facilitate youth and support R 0.00 and facilitate youth and support R 0.00 and facilitate youth and support R 0.00 VOTE:OPEX Attendance register All departments
HIV/AIDS coordination care and support programmmes Page: 85 B 36 Number HIV/AIDS programmes and support coordinated. HIV/AIDS 10 HIV/AIDS and support R 0.00 and facilitate HIV/AIDS and support R 0.00 and facilitate HIV/AIDS and support R 0.00 and facilitate HIV/AIDS and support R 0.00 VOTE:OPEX Attendance register All departments Development or review of SPU policies Page: 85 B 36 % of SPU Policies reviewed 100% policies adopted R 0.00 R 0.00 R 50 000 R 0.00 R 50 000 VOTE: OPEX Reviewed Policy adopted BTO, Communications, CDS, IGR Date session held. session held. R 0.00 R 50 000 R 0.00 R 0.00 R 50 000 VOTE:OPEX Report and register BTO, Communications, CDS, IGR
5.2. INFRASTRUCTURE DEVELOPMENT & MUNICIPAL SERVICES 5.2.1. PROJECT MANAGEMENT UNIT NKPA : Basic Service Delivery Objective : To facilitate access to free basic water, sanitation, housing and electricity Table 5.2.1 Objective (Outcome) KPI Output Q1 Jul-Sep Target Budget Q2 Oct-Dec Target Budget Q3 Jan-Mar Target Budget Q4 Apr-Jun Target Budget Means of (Input) IDP Projects R ANDM VIP SANITATION MBIZANA Page: 84 B26 To increase access to sanitation by 2500 Number of with access to sanitation facilities in Mbizana 2500 VIPs Advertisement of contacts Appointment of contractors Construction of 625 VIP structures R5m Construction of 625 VIP structures R5m Construction of 625 VIP structures R5m of 625 VIP R5m R20 000 000 Vote: CAPEX Practical and happy letters services, Planning, BTO, WSA, Legal ANDM VIP SANITATION NTABANKULU Page: 84 B26 To increase access to sanitation by1250 Number of with access to sanitation facilities in 1250 VIPs Construction of 625 VIP structures R5m Construction of 625 VIP structures R5m Nil Nil Nil Nil R10 000 000 Vote: CAPEX Practical and happy letters services, Planning, Finance, WSA, Legal construct household household s
ANDM VIP SANITATION MATATIELE Page: 84 B26 To increase access to sanitation by 1875 Number of with access to sanitation facilities in Matatiele 1875 VIPs Construction of 468 structures completed R 3,74m Construction of 469 structures completed R 3,752m Construction of 469 structures completed R3,752m of 469 R3,752m R15 000 000 Vote: CAPEX Practical and happy letters services, Planning, Finance, WSA, Legal ANDM VIP SANITATION UMZIMVUBU Page: 84 B26 To increase access to sanitation by 1875 Number of with access to sanitation facilities in 1875 VIPs Construction of 468 structures completed R 3,74m Construction of 469 structures completed R 3,752m Construction of 469 structures completed R3,752m of 469 R3,752m R15 000 000 Vote: Practical services, Planning, Finance, WSA, Legal RAMOHLAKOANA/ MALUTI/ 2 Page: 84 B26 To provide access to sanitation sewer to 210 % of with access to sewer 8,4 km of sewer lines 3, 15 KMs of sewer reticulation lines constructed. R 1,381,467 3, 15 KMs of sewer reticulation lines constructed. R1m 2,1km KMs of sewer reticulation lines constructed. R1m Nil Nil R 3 381 467.97 Vote: CAPEX CDS, Planning, BTO, WSA, Legal and WSP household household household
MT AYLIFF - PERI - URBAN Page: 84 B26 To upgrade Mt Ayliff WTW from 5Mgl to 6Mgl % of upgraded WTW in MT Ayliff WTW upgraded to 6Mgl Appointment of contractors for the upgrade R50,000 Construction of raw storage reservoir R 3m obstruction, pump station and the construction of the rising main R4 River pump station and the of the rising main R4,950m R12m Progress report SCM, CDS, BTO, Legal and WSA UP - GRADING OF MBIZANA TOWN SEWERE SYSTEM Page: 84 B24 To conduct a feasibility study for the sewer % of feasibility study Detail feasibility report and designs. Conduct procurement processes R 200,000 Feasibility Study conducted R 1,m Technical Report submitted to DWA for approval Nil report by DWA R 1,3m R 2,5m Vote: 505050821 Report report CDS, Planning, BTO, WSA, & WSP Cabazana Supply Page: 83 B12 To provide water to 3,756 Number of reservoirs 4 clear water storage reservoirs Appointment of service provider to 7 Bases for storage reservoirs constructed R 6,25m Deliver 4 storage reservoirs R 6,25m Equip 11 boreholes Install 4 storage reservoirs R6,25 Install 3 storage R6,25m R 25 m Vote: 505000401 Progress Report household complete
CABAZI Page: 83 B12 To Provide access of potable water to 980 % of targeted with access to potable water 980 provided with potable water Appointment of contractors for 8km rising main, pump station and storage reservoirs R 3,75m Construction of 2 pump houses R 3,75m Equip 2 pump stations R 5,75m 2km rising main R 1,75m R 15m Vote: 505030791 Progress Report CDS, Planning, BTO, WSA, Legal, WSP, CABA - MDENI WATER SUPPLY Page: 83 B12 To Provide access to 589 with potable water % of targeted with access to potable 589 provided with potable water Connect electricity and commissioning of projects R 500,000 Nil Nil Nil Nil Nil Nil R 500,000 Vote: 505000091 Practical CDS, Planning, BTO, WSA, Legal, WSP WATER SUPPLY Page: 83 B12 To Provide access to 2337 household with potable water % of targeted with access to potable water 2337 provided with potable water Construction of storage reservoirs Installation of R 3m Construction of bulk pipelines R 3m Construction of reticulation network R6m of network R6m R 15m Vote: 505000131 Practical CDS, Planning, BTO, WSA, Legal, WSP household
Tholamela supply Page: 83 B12 To Provide access to 4112 with potable water % of targeted with access to potable water 4112 provided with potable Procurement of contractors. Refurbishment of weir. Construction of break pressure tanks and river crossings R 7m Construction of 8 command reservoirs Construction of 8 km bulk pipelines R 7m Construction of 10 km bulk pipelines R 4m of 10 km bulk R 5,097m R 23 097 301.76 Vote: 505000111 Progress Report CDS, Planning, BTO, WSA, Legal, WSP Fobane sub-region phase 2 Page: 83 B12 To Provide access to 2223 household with potable water % of targeted with access to potable water 2223 provided with potable water Advertise for contractors Construction of command reservoirs R 3m Construction of reticulation network R 7m Construction of reticulation network R 2,5m of network R2,5m R 15m Vote: CAPEX Progress Report CDS, Planning, BTO, WSA, Legal, WSP Fobane sub-region phase 1 Page: 83 B12 Provide access to 2305 with potable water % of targeted with access to potable water 2305 provided with potable water Construction of WTW R 3m Installation of mechanical and electrical components R 4,588673m Installation of mechanical and electrical components R 4m Nil Nil 11 588 673.06 Vote: CAPEX Practical CDS, Planning, BTO, WSA, Legal, WSP pipeline
Mvenyane water supply Page: 83 B12 To Provide access to 800 household with potable water % of targeted with access to potable water 800 provided with potable water Source development Connection to existing reticulation R 4,773,100.18m Nil Nil Nil Nil Nil Nil R 4 773 100.18 m Vote: 505000141 Practical CDS, Planning, BTO, WSA, Legal, WSP Maluti / matatiele / ramohlakoana water Page: 83 B12 To Provide access to 5468 with potable water % of targeted with access to potable 5468 provided with potable water Advertise tender for 5 borehole equipping, 10.9kms of bulk pipeline and 2.5Ml reservoir. for Eskom power supply. 1 000 000.00 Award tender and commence construction 4 500 000.00 Continue construction 5 000 000.00 with 3 146 516.00 13 646 516.00 Vote: CAPEX Progress reports CDS, Planning, BTO, WSA, Legal, WSP Siqhingeni Page: 83 B12 To Provide access to 2529 household with potable water % of targeted with access to potable water +17km bulk and pipe line and three reservoirs Appoint contractors for bulk pipe line and mechanical And reservoirs R 5m Construction of 4Km bulk pipelines Pump house And reservoir R 6m Construction of 4Km bulk pipelines Pump And reservoir R4m of 4Km bulk and pump stations R 3m R18 m Vote: CAPEX Progress Report CDS, Planning, BTO, WSA, Legal, WSP
Qwidlana Water Supply Area 1 & 2 Page: 83 B12 To Provide access to 3752 with potable % of targeted with access to potable water 46Km pipe line Construction of 20km reticulation network Construction of break pressure tank R6m Construction of 5km reticulation network R4m Construction of 5km reticulation network R4m of 17km network R4m R18m Vote: CAPEX Progress Report CDS, Planning, BTO, WSA, Legal, WSP Qwidlana Water Supply Area 3 & 4 Page: 83 B12 To Provide access to 897 household with potable water % of targeted with access to potable water of of pipe line Appointment of contractor R 50,000 Construction of bulk pipelines R 1,2m Construction of bulk pipelines R1,5m of bulk R 1,55m R 4 300 577m Vote: CAPEX Progress Report CDS, Planning, BTO, WSA, Legal, WSP Qwidlana Water Supply Area 5 Page: 83 B12 To Provide access to 429 with potable water % of targeted with access to potable of of pipe line Appointment of contractor R 50,000 Construction of Bulk pipeline R1m Nil Nil Nil Nil R1m Vote: CAPEX Progress Report BTO,WSA, Legal, WSP pipeline on on
Umzimvubu ward 13 Page? Page: 83 B12 To Provide 1155 with potable water % of targeted with access to potable water of pipe lines and pump stations Appointment of contractors Facilitation of project DWA approval R50,000 Construction of bulk mains Construction of reservoirs Vote: Progress report CDS, Planning, BTO, WSA, Legal, WSP Up - grading of ntabankulu town sewer system Page 86 B24 To Provide access to portable and water born sanitation % of targeted with access to potable water of WTWW, 30,5km Bulk sewer pipe line and Appoint contractor for WWTW Construction 4km of Bulk Sewer pipe line R3m Construction of WWTW 20% Construction 4km of Bulk Sewer pipe line R5m Construction of WWTW 30% Construction 4.3km of Bulk Sewer pipe line R8m of WWTW 30% Progress report R5m R21m Vote: CAPEX Progress report CDS, Planning, BTO, WSA, WSP Kwa-bhaca augmentation (south) Page: 84 B15 To Refurbish existing water scheme % of targeted water scheme of 12 km pipeline Replacement of 3km old reticulation R1m Refurbish 5 old reservoirs R 2m Replacement of 5 bulk pipeline R3m of 4km network R1m R7m Vote: CAPEX Progress report CDS, Planning, BTO, WSA, Legal, WSP on on
Belford bulk pipelines Page: 84 B15 To Replace aged % of targeted aged replaced 2,4km bulk line Appointment of contractors. Replacement of 2,4 km pipeline R 2m Replace 5km rising main R 3m Replace 5km rising main R2m Replace 5km rising main R1m R8m Vote: 505050981 Progress report CDS, Planning, BTO, WSA, Legal, WSP Matatiele wtw refurbishment Page: 84 B15 To Refurbish Matatiele treatment works % of targeted of treatment 13km rising main and WTW 6km pipeline constructed 100% completed WTW refurbishment R 2m 7km construction of pipeline completed R 3m Nil Nil Nil Nil R5m Vote: 505090819 Progress report CDS, Planning, BTO, WSA, Legal, WSP RBIG Umzimvubu Page: 83 B12 To Provide with potable water % of targeted with access to potable water 8km bulk and of weirs. Construction of 4km bulk pipeline 60% Construction of weir completed R 10m Construction of 4km bulk pipelines 100% weir construction completed R10m Nil Nil Nil Nil R20m Vote: 505500041 Progress Report CDS, Planning, BTO, WSA, Legal, WSP refurbish refurbish
Matatiele regional bulk supply Page: 83 B12 To Provide 3314 with potable water % of targeted with access to potable water of of tender material 3 000 000.00 Award tender for construction and commence construction 8 000 000.00 Construction 30% complete 5 000 000.00 70% 4 000 000.00 20 000 000.00 Vote: CAPEX Progress report CDS, Planning, BTO, WSA, Legal, WSP Financial Management Page: 85 B32 To control and manage the of capital grants. % of targeted capital grants controlled and managed Creditors paid within 30 days from the date of receipt of invoices. Monitor transfers from ANDM main account to relevant call accounts Nil Monitor transfers from ANDM main account to relevant call accounts Nil Monitor transfers from ANDM main account to relevant call accounts for payroll. Nil Monitor transfers from ANDM main account to relevant call accounts Nil Nil Vote: Monthly and reports IDMS and Finance. Expanded public works program Page: 85 B36 To create 815 full time Number of- jobs created 3124 jobs created 781 jobs created and reported to EPWP R2m 781 jobs created and reported to EPWP R1,2m 781 jobs created and reported to EPWP R1,2m 781 jobs created and reported to EPWP R1,2m R5,8m Vote: 150044295 EPWP report reports
ISD Coordination Page: 85 B36 To maximize on all MIG projects Number of meetings held meetings for project inceptions Coordinate community meetings Nil Coordinate community meetings Nil Coordinate community meetings Nil Nil Nil Vote: PSC Training reports reports. Finance, services, Legal 5.2.2. WSA UNIT NKPA 2 : Basic Service Delivery Objective : To facilitate access to free and basic water sanitation, housing and electricity Table 5.2.2 KPI Output Q1 Jul-Sep Target Budget Q2 Oct-Dec Target Budget Q3 Jan-Mar Target Budget Q4 Apr-Jun Target Budget Total Budget of the Year Means of (Input) IDP Projects R
Tariff Modelling and Tariff Policy for the ANDM. Page: 83 B13 To Develop Tariff Policy and a tariff modeling tool. the cost of water services Date tariff policy adopted ANNUAL JUNE 2014 tariff modeling tool and an adopted tariff policy. Detailed of the Tariff Modeling tool, and Tariff Policy. R800,000.00 Finilisation of the Modelling tool and policy. R200,000.00 Piloting the tool, Submission of the tool and tariff policy for Council approval. R0.00 - - R1m Vote: WSA Council BTO CDS Review of the WCDM strategy document Page: 83 B13 To Develop a strategy document to include & Mbizana Date strategy and ANNUAL JUNE 2014 WCDM strategy and for council adoption. Detailed and analysis of data for final reporting. R500,000.00 Submission of strategy Report R500,000.00 Adoption of the strategy by the Council R0.00 - - R1m Vote: WSA CAPEX Council BTO
Water Resources Monitoring Page: 83 B15 To Install water level devices in water sources, dams and % of water level devices installed ANNUAL TARGET: 100% 58 devices installed and equipped with data logging system. 10 Active of the water level devices R500000.00 30 water level devices installed with Progress report stipulating the number of installations done. R1500000.00 18 level devices and submission of the final Report R700000.00 - - R2,7m Vote: WSA Reports from installed devices BTO CDS Installation of automatic data logging system in all bulk meters and telemetry data logging at the WTW inlet and outlet meters. Page: 83 B13 To Install data logging and telemetric system in the inlet and outlet bulk meters of the WTWs % of data logging and system installed ANNUAL 20 data logging and systems installed 5 inlet and outlet and outlet bulk meters installed with data logging system R125000.00 5 inlet and outlet and outlet bulk meters installed with data logging system R125000.00 5 inlet and outlet and outlet bulk meters installed with data logging system R125000.00 5 inlet and outlet and outlet bulk meters installed with data logging system R125000.00 R500 000.00 Vote: WSA CAPEX Report from installed devices BTO CDS c TARGET:1
Installation of pre-paid meter devices in the urban areas of the ANDM Page: 83 B13 To Install pre-paid meter with restrictive or trickling water devices in some ANDM urban areas % of prepaid meters installed ANNUAL TARGET: 100% 580 of pre-paid meters and devices installed 200 consumer meters to be installed at Highlands (Bizana) R350 000 200 consumer meters to be installed at Highlands (Bizana) R350 000 200 consumer meters to be installed at Highlands (Bizana) R300 000 - - R1m Vote: WSA CAPEX sign off BTO Exploring other revenue collection systems. Page: 83 B14 To other possible water services in the ANDM % of pay points activate ANNUAL 10 and 10 service level made with 3 and service level R150 000 5 pay-point and service level agreements R200 000 5 pay-point and service level agreements R150 000 - - R500 000.00 Vote: WSA Monthly reports from pay points BTO r TARGET:1
Advertisement of indigent policy for LMs Page: 83 B13 To Inform and sensitize all ANDM about to be followed when applying for indigent support. Number of run for indigent ANNUAL TARGET: 4 4 service level with Two service level to be signed R50 00.00 Two service level agreements to be signed R50 00.00 - - R100000.00 Vote: WSA CAPEX Local adverts, copy of radio advert MM BTO CDS Indigent register verification Page: 83 B13 To Verify indigent in the ANDM Number of indigent verified ANNUAL TARGET: 400 000 400000 indigent verified to be verified R300000 13000 Households to be verified R300000 Households to be verified R300000 Analyses of the FBS in the ANDM – Detailed ANDM indigent profile report R6000000 R1 500000.00 Vote: WSA Monthly copies of verified indigent register MM BTO CDS procedure
Translation of indigent policy to indigenous languages Page: 83 B13 To Ensure that ANDM indigent policy is in terms of ANDM Date indigent register ANNUAL TARGET: JUNE 2014 indigent policy into 4 ANDM and translated version of Indigent policy R200.000.00 - - - - - - R200000.00 Vote: WSA CAPEX indigent policy MM BTO CDS Awareness campaign about indigent Page: 83 B13 To about indigence Number of ANNUAL TARGET:4 to be in the 4 LMs of the ANDM 2 to be covered in the 2 LMs R50000 2 awareness campaigns to be covered in the 2 LMs R50000 - - - - R100000.00 Vote: WSA CAPEX register MM BTO CDS campaign Complete
workshop Workshop and training for Councilors, CDWs, Ward Committees and traditional leaders Page: 83 B13 To FBS to all ANDM relevant Number of ANNUAL TARGET:4 4 To be in all ANDM LMs. 2 to be in the 2 LMs R50000 2 workshops to be conducted in the 2 LMs R50000 - - - - R100000.00 Vote: WSA CAPEX register MM BTO CDS Water Safety Plan Page: 83 B16 To Develop ANDM water safety plan % of safety plan ANNUAL and adopted water safety plan Inception report and site inspection report R250 000.00 Hazard identification and risk assessment report R200 000.00 water safety plan document R250 000.00 adopted safety plan - R700 000.00 Vote: WSA CAPEX Council adopting water safety plan BTO CDS Dam Safety Management Page: 83 B16 To the adopted dam safety plan % of dam safety plan ANNUAL TARGET: 100% plan for and Matatiele town dams Inception report R100 000.00 Situational analysis R100 000.00 Draft plan R100 000.00 R300000.00 Vote: WSA progress reports, terms of advert, letter BTO CDS TARGET:1
Waterborne disease emergency response plan Page: 83 B11 To the adopted response plan. Number of ANNUAL TARGET:4 4 WERP in the ANDM 1 campaign in LM R125 000.00 1 awareness campaign in Umzimvubu LM R125 000.00 1 awareness campaign in Matatiele LM R125 000.00 1 in Mbizana LM R125 000.00 R500000.00 Vote: WSA CAPEX register BTO CDS Water quality monitoring Page: 85 B32 To ensure based on the regulators standards Number of water quality reports ANNUAL TARGET: 12 12 water quality reports 3 water quality reports 3 water quality monitoring reports 3 water quality monitoring reports 3 quality reports R1000000.00 Vote: WSA CAPEX Monthly water quality reports BTO Coastal management plan Page: 83 B11 To Develop ANDM coastal plan Date coastal plan adopted ANNUAL TARGET: JUNE 2014 and adopted coastal plan Inception Report. R150 000.00 Situational analysis report. R200 000.00 Adopted coastal plan R150 000.00 R500000 Vote: WSA CAPEX Council BTO CDS outreach
Review Water Services Backlog eradication strategy Page: 83 B12 To Review the water services backlog for ANDM Date water services backlog adopted ANNUAL TARGET: JUNE 2014 and adopted DITP for the ANDM. Inception phase of the project R100 000.00 Acquisition and analysis of data R250,000.00 Detailed execution and development of the software R300,000.00 Piloting of the system R500 000.00 R500,000.00 Vote: WSA CAPEX Council BTO CDS Feasibility studies for cluster wards in Umzimvubu and Ntabankulu Page: 83 B14 To feasibility studies for water backlog for the ANDM Number of feasibility studies ANNUAL TARGET: 15 studies to be in 15 wards of the ANDM Feasibility study in 3 wards R600,000.00 Feasibility study undertaken in 4 wards R800,000.00 Feasibility study undertaken in 4 wards R800,000.00 study in 4 wards R800.000.00 R3m Vote: WSA CAPEX studies BTO CDS
Electricity Sector Plan Page: 84 B27 To Develop a new electricity sector plan for ANDM Date sector plan adopted ANNUAL TARGET: JUNE 2014 and adopted sector plan. Inception phase of the project R20000.00 Acquisition and analysis of data R80,000.00 Detailed execution and development of the software R100000.00 - - R200,000.00 Vote: WSA CAPEX Council BTO CDS Review District Integrated Transport Plan Page: 84 B28 To Review the document that will identify transport related needs within the ANDM. Date DITP adopted ANNUAL TARGET: JUNE 2014 and adopted DITP for the ANDM. Inception phase of the project, produced Inception report R100 000.00 Acquisition and analysis of available data- progress reports R150,000.00 Detailed execution of the project resulting in the production of the draft DITP plan. R250,000.00 Final DITP, adoption of the DITP by the council - R500,000.00 Vote: WSA CAPEX Council BTO CDS
Review Sanitation Master Plan. Page: 84 B21 To Review of the document that guides and sanitation backlog in the ANDM Date master plan adopted ANNUAL TARGET: JUNE 2014 One complete reviewed master plan for the ANDM. Inception phase of the project, produced Inception report R100 000.00 Acquisition and analysis of available data- progress reports R150,000.00 Detailed execution of the project resulting in the production of the draft sanitation master plan. R250,000.00 Final master plan adoption of the master plan by the council R0.00 R500,000.00 Vote: WSA CAPEX Council BTO CDS Rural road Asset Management System Page: 84 B27 To Develop rural road and asset system for the ANDM. Date road and system adopted ANNUAL TARGET: JUNE 2014 rural system Inception of the project R850,000.00 Acquisition and analysis of data – progress report R550,000.00 Detailed execution and development of the software R195,000.00 Piloting of the system R200,000.00 R1,795,000.00 Vote: WSA CAPEX Council BTO CDS
5.2.3. WSP UNIT NKPA 2 : Basic Service Delivery Objective : To facilitate access to free and basic water, sanitation, housing and electricity Table 5.2.3 KPI Output Q1 Jul-Sep Target Budget Q2 Oct-Dec Target Budget Q3 Jan-Mar Target Budget Q4 Apr-Jun Target Budget of the Year of Verification (Input) IDP Projects Tools & Equipment Page 120 : (B.1.5) To ensure 100% and of all and % of required tools WTW, WWTW and Sanitation ponds test kits, Portable Jetting machine and 25% of tools to priority list R 500 000.00 50% of required tools procured according to priority list R 500 000.00 75% of required tools procured according to priority list R 500 000.00 100% of required tools procured according to priority list R 500 000.00 R 2 000 000.00 Vote: 505030731 Delivery Notes and Payment certificates SCM
Drought Relief Intervention Projects Page: 83 B15 Develop the plan & drought relief By June 2014 Number of drought relief provided 5 drought relief schemes provided in financial year. R 500 000.00 of service provider R 500 000.00 R 500 000.00 Closeout report on the 5 schemes R 500 000.00 R 2 000 000.00 Vote: CAPEX Project closeout report and Handover certificates SCM Services Drilling of boreholes Page: 83 B15 To drill and test Number of drilled 4 boreholes drilled in Nkantolo, Buwa, SCM and drilled R 250 000.00 R 250 000.00 R 250 000.00 4 boreholes Completed with certificates R 250 000.00 R 1 000 000.00 Vote: 505000211 Closeout reports and handover certificates SCM CDS WCDM Bulk Water Purchases Page: 83 B15 To bulk monthly Amount on bulk Bulk water procured the of bulk water R875 000.00 Facilitate the of bulk water R875 000.00 Facilitate the of bulk water R875 000.00 Facilitate the of bulk water R875 000.00 R3 500 000.00 Vote: 150041001 Invoices of payment WCDM Finance Implement
Repairs and Maintenance of Water & Sanitation Infrastructure schemes -Umzimvubu Page: 83 B15 To provide access and prevent break downs on water and % of water plan adhered to 100% for 75 water and sanitation schemes fully 100% of to for Quarter 1 R 2 911250.00 100% of water schemes maintained according to planned schedule for Quarter 2 R 2 911250.00 100% of water schemes maintained according to planned schedule for Quarter 3 R 2 911250.00 100% of schemes maintained according to planned schedule for Quarter 4 R 2 911250.00 R 11 645 000.00 Vote: CAPEX Water and sanitation maintenance reports Services MHS Services
Repairs and Maintenance of Water & Sanitation Infrastructure schemes -Mbizana Page: 83 B15 To provide access and prevent break downs water and % of water plan adhered to 100% for Mbizana 31 and sanitation schemes fully 100% of to planned for Quarter 1 R1 587500.00 100% of water schemes maintained according to planned schedule for Quarter 2 R1 587500.00 100% of water schemes maintained according to planned schedule for Quarter 3 R1 587500.00 100% of water schemes maintained according to planned schedule for Quarter 4 R1 587500.00 R6 350 000.00 Vote: CAPEX Water and sanitation maintenance reports Services MHS Services Repairs and Maintenance of Water & Sanitation Infrastructure schemes - Ntabankulu Page:83 B15 To provide access and prevent break downs on water and % of water plan adhered to 100% for 33 water and sanitation schemes fully 100% of water to for Quarter 1 R1 712500.00 100% of water schemes maintained according to planned schedule for Quarter 2 R 1712500.00 100% of water schemes maintained according to planned schedule for Quarter 3 R 1712500.00 100% of water schemes maintained according to planned schedule for Quarter 4 R 1712500.00 R 6 850 000.00 Vote: CAPEX Water and sanitation maintenance reports Services MHS Services
Umzimvubu Refurbishment and Replacement of Water Infrastructure - Matatiele Page: 83 B11 To revive and water Number of water in 9 schemes 5 R 500 000.00 Scope of work finalised and service provider appointed R500 000.00 4 schemes refurbished R500 000.00 5 schemes R 500 000.00 R 2 000 000.00 Vote: CAPEX Project closeout report and handover certificate SCM Services Refurbishment and Replacement of Water Infrastructure Page: To revive and water Number of water in 7 schemes 3 R 500 000.00 Scope of work finalised and service provider appointed R 500 000.00 4 schemes refurbished R 500 000.00 3 schemes R 500 000.00 R 2 000 000.00 Vote: CAPEX Project closeout report and handover certificate Closeout report SCM Services Refurbishment and Replacement of Water Infrastructure -Mbizana Page: 83 B11 To revive and water Number of water in Mbizana 1 scheme R 500 000.00 Scope of work finalised and service provider appointed R 500 000.00 continoues for Mbizana bulk pipeline R 500 000.00 1 schemes R 500 000.00 R 2 000 000.00 Vote: CAPEX Project closeout report and handover certificate Closeout report SCM Services
Ntabankulu Refurbishment and Replacement of Water Infrastructure Page: 83 B11 To revive and water Number of water in 8 schemes 8 R 500 000.00 Scope of work finalised and service provider appointed R 500 000.00 4 schemes refurbished R 500 000.00 4 schemes R 500 000.00 R 2 000 000.00 Vote: CAPEX Project closeout report and handover certificate Closeout report SCM Services Refurbishment and Replacement of Water Infrastructure - Mnceba Water Scheme Page: 83 B11 To revive and water Number of water in Mnceba 1 R 1 000 000.00 Scope of work finalised and service provider appointed R 1 000 000.00 None R 0.00 None 0.00 R 2 000 000.00 Vote: CAPEX Project closeout report and handover certificate Closeout report SCM Services Refurbishment and Replacement of Sanitation Infrastructure - Mbizana Ponds Page: 83 B11 To revive and ponds Number of ponds in Mbizana 1 Pond of service 60% of the scope of work R 1 000 000.00 100% completion of the scope of work R 900 000.00 Project completion R 0.00 R 0.00 R 1 900 000.00 Vote: CAPEX Project closeout report and handover certificate Closeout report SCM Services
Refurbishment and Replacement of Sanitation Infrastructure – Ntabankulu Page: 83 B11 To revive and Number of ponds in 1 Pond of service 60% of the of work R 750 000.00 100% completion of the scope of work R 250 000.00 Project completion R 0.00 R 0.00 R 1 000 000.00 Vote: CAPEX Project closeout report and handover certificate Closeout report SCM Services Refurbishment, Augmentation and Replacement of Water Infrastructure - Cedarville Page: 83 B11 To and replace water Number of and replaced at 1 zinc tank of service R 375 000.00 75% zinc tank and bulk pipeline complete R 750 000.00 100% zinc tank replacement and bulk pipeline complete R 375 000.00 Project completed R 1 500 000.00 Vote: Project closeout report and handover certificate Closeout report SCM Services Building Maintenance & Alterations Page: 83 B15 To maintain all % of Conduct of identified building that needs of R 875 000.00 Ongoing of municipal buildings R 875 000.00 Ongoing of municipal buildings R 875 000.00 All municipal buildings maintained R 875 000.00 R 3 500 000.00 Vote: 150038001 Project closeout report SCM Services building
Table 5.3.1 Objective KPI Output Q1 Jul-Sep Target Budget Q2 Oct-Dec Target Budget Q3 Jan-Mar Target Budget Q4 Apr-Jun Target Budget Budget of the Year Means of IDP Projects R Software Licensing and Maintenance Page: 82 A22 To upgrade an maintain software licenses for ICT services % of software with valid licenses ANNUAL TARGET: 100% Maintained and renewed Software licenses process for all required hardware and software 200 000 25% 200 000 75% R100.000 100% 500 000 1 000 000 Vote: ICT Software Note License from BTO Hardware equipment and network upgrades Page: 82 A22 % of SAN upgrade completed ANNUAL Additional disk on the Server process for all required hardware and software Nil 25% 350 000 75% Nil 100% Nil 350 000 Vote: ICT Equipment Note of the H/W BTO )
Page: 82 A22 % of switch upgrade completed ANNUAL Upgraded Network switches and installed network points process for the Upgrade switches and cabling 100 000 25% 100 000 75% 100 000 100% 100 000 400 000 Vote: ICT Network Management of points in Bizana; Main Offices and BTO CDS Community ICT Centre Page: 82 A22 To establish 4 Computer centres Number of centres established ANNUAL TARGET:4 Four (4) Community ICT Centres of four (4) hosting sites 100 000 Processes 600 000 Installation of software and hardware for the 200 000 Roll out and of the Nil 1 000 000 Vote: ICT Centre and centres in BTO Council CDS OMM IDMS
Develop and implement MSP and ICT Strategy Page: 82 A22 To develop an world class Master Systems Plan and ICT strategy Date MSP adopted ANNUAL TARGET: 30 March Adopted ICT MSP for the of the ICT MSP 300 000 to Nil Adoption by Council of the ICT MSP Nil Phased of the adopted MSP Nil 300 000 Vote: 170044108 ICT MSP Council BTO Council CDS OMM IDMS % of MSP projects ANNUAL MSP projects Draft ICT strategy to Nil ICT strategy work shopped and adopted by Council Nil of the ICT Strategy Nil the of the ICT Strategy Nil Nil Vote: 170044108 ICT Council BTO Council CDS OMM IDMS develop
Interface/integration of systems and maintenance Page: 82 A22 To have integrated seamless systems % of system integration project completed ANNUAL Integrated Municipal systems Nil Municipal Business & needs analysis Nil of the analysis report. Nil Phased out roll out Nil Nil Vote: ICT Software report orders service BTO CDS OMM IDMS 5.3.2 SERVICES Table 5.3.2 Objective KPI Output Q1 Jul-Sep Target Budget Q2 Oct-Dec Target Budget Q3 Jan-Mar Target Budget Q4 Apr-Jun Target Budget Total Budget of the Year Means of Verification Supporting IDP Projects R System
Legal Admin Services Page: 81 A12 To ensure legal support and in all legal related matters % of litigations finalised within 60 days ANNUAL Reduced number of litigations and cases handled Request for full reports from all attorneys the Nil Analysis of existing cases and reports from Attorneys with internal 100 000 Settlement proposals with litigants 400 000 with litigants 500 000 1 000 000 Vote: 170044053 Reports from attorneys BTO CDS OMM IDMS of the Legal Services Strategy Nil to relevant and adoption Nil Rollout and Nil and of the strategy Nil Nil Vote: 170044053 Adopted Legal services strategy BTO Council Support CDS OMM IDMS 5.3.3 ADMINISTRATION IDP Projects Objective (outcome) KPI Output Q1 Jul-Sep Target Budget Q2 Oct-Dec Target Budget Budget Budget Total of the Year
R Records Management System Page: 81 A15 To ensure and of phase one of an EDMS. % of EDMS project ANNUAL A sound EDMS and a paperless processes 700 000 Installation and of the electronic reporting system Nil of the electronic reporting system 200 000 Electronic document system developed, maintained and monitored 100 000 1 000 000 Vote: 170044296 Service level agreement BTO CDS OMM IDMS Security Services Page: 82 A24 To ensure overall of municipal properties and assets % of buildings and movable assets protected ANNUAL Reduced number of reported incidents Conclusion of processes Monitoring of appointed service providers 1 250 000 Monitoring of appointed service providers 1 250 000 Monitoring of appointed service providers 1 250 000 Monitoring of appointed service providers 1 250 000 5 000 000 Vote: 170044095 Signed SLA Security Registers BTO % uptime of access control system ANNUAL Effective of access control to the Municipal Main Building processes 350 000 Phased out run and monitoring of the installed access control system Nil Monitoring of the appointed Service Provider Nil Monitoring of the appointed Service Provider Nil 350 000 Vote: 170044095 Service Level Agreement BTO CDS OMM IDMS
5.3.4. HUMAN RESOURCES Table 5.3.4 Objective KPI Output Q1 Jul-Sep Target Budget Q2 Oct-Dec Target Budget Q3 Jan-Mar Target Budget Q4 Apr-Jun Target Budget Means of Supporting IDP Projects R Integrated Wellness programme Page: 82 A24 To ensure an integrated Wellness Number of assisted ANNUAL Wellness EAP sessions 350 000 Continuous support and Wellness related matters Nil Continuous support and Wellness related matters Sports Day Held 150 000 Continuous support and Wellness related matters Nil 500 000 Vote: 170044035 Referral reports registers BTO Council Support CDS OMM IDMS Performance management System Page: 81 A15 To and monitor IPMS and EPMS that is complaint to legislation % of on PMS Broad coverage of all by IPMs and electronic PMS up and running 45 fixed term contracts signed. 450 000 Quarterly Reviews 250 000 Midyear assessment Nil Third quarter Nil 700 000 Vote: 170044066 Contracts reports BTO CDS OMM IDMS employee employee operation
Yearend Function % of to PMS policy ANNUAL and service awards conferred to of by Nil and rewarding of qualifying employees 300 000 Monitoring of permanent employees by Supervisors Nil Monitoring of permanent employees by Supervisors Nil 300 000 Vote: 170044066 BTO CDS OMM IDMS Policy development and review Page: 81 A12 legislative complaint policies adopted % of policies legally tested complaint polices and adopted by Council new and reviewed policies available for by 100 000 Adoption by Council Roll out sessions held Monitoring and of policies 50 000 Monitoring and of policies Nil Monitoring and of policies Nil 150 000 Vote: 170044110 Council Policy Registers BTO Council Support CDS OMM IDMS Labour Unions
Employment Equity Plan Implementation Page; 81 A14 To ensure that Equity targets are met by with the adopted Equity Plan and Equity Act % with equity plan Meeting the Equity targets set as per the equity plan of the annual equity report for to DoL of the of the EE Plan 150 000 of the annual equity report Training of the EE Continuous monitoring of the of the EE Plan 50 000 Continuous monitoring of the of the EE Plan Nil Continuous monitoring of the of the EE Plan Nil 200 000 Vote: 170044283 Annual EE Report registers BTO Council Support CDS OMM IDMS Labour Unions
Retention and succession planning Page: 81 A16 To ensure the of the Retention Strategy to all qualifying Number of retained as critical and or scarce skills attracted Scarce skills retained Adoption of the draft Retention strategy Nil Rollout of the Retention Strategy Nil Payment of Retention related allowance paid to qualifying employees as per policy 75 000 Payment of Retention related allowance paid to qualifying employees as per policy 75 000 150 000 Vote: 170044109 Council registers Payroll Reports BTO Council Support CDS OMM IDMS Labour Unions Review of the Organisational Structure Page 81 A11 To ensure that Council has a function based structure Date adopted June Adopted for the review of the structure 200 000 Adoption of the reviewed structure Placement of employees Nil Placement of employees concluded Nil Monitoring the and compliance to the adopted structure Nil 200 000 Vote: 170044281 Council registers Structure BTO Council Support CDS OMM IDMS Labour Unions
Department Name: Planning and Economic Development (Development Planning) NKPA Cross Cutting Objective : To develop and implement a credible IDP, SDF, OPMS and DMP IDP Projects Measurable Objective (Outcome KPI Output Q1 Jul-Sep Target Q2 Target Q3 Jan-Mar Target Budget Q4 Apr-Jun Target Budget Means of Supporting (Input) R R R R R Spatial Planning (Capacity Support to all LMs) Page: 89 F11 To offer Spatial Planning capacity support to Local Municipalities of 2 Adopt 2 Municipal Planning tools in line with the district Suite of Plans. Collate 4 municipal Spatial Planning Needs / reports R0.00 funds to 2 LM`s based on the needs report R400 000.00 Project and Support to 2 LM`s R400.000.00 Project Support and project to 2 LM`s R0 000.00 R800 000.00 Vote: 130044097 project reports and minutes of the B.T.O WSP District Planning Forum Establishment Page: 86 C15 To create a platform for continuous dialog and cooperative working in District Development Planning of held with quorum 12 12 district planners forum meeting held To hold 3 planners forum meetings R0. 00 To hold 3 forum R0. 00 To hold 3 planners forum meetings R0. 00 To hold 3 planners meetings R0. 00 R0, 00 Vote: 130044279 Minutes of the from Local Approve
ANDM SDF Review Page: 89 F12 To keep up with spatial development trends and set development priorities within the District by 2013/14 Date SDF 30 June and adopted Spatial Analysis of 5 SDF`s within the District (DM & LM`s) R 0.00 gaps and of the current SDF 2. / Public R 0.00 of reviewed spatial priorities, inputs & R 0.00 of reviewed SDF to relevant council for adoption R 0.00 R 0.00 Vote:130044291 Adopted SDF W.S.P W.S.A (Enviro) Automated Filing System Page: 89 F11 Data maintenance of Statutory development applications for 4 LM`s % of filing system to national 100% Filling system of Terms of for the Service Provider R 0.00 of 1 Service R0.00 of project plan by the Service Provider R45 000 auto – filling system linked to 4 LM`s intranet R255 000 R300 000 Vote:130044293 Project Report and practical use of the system by all LM`s I.T B.T.O
Street Urban Aesthetics Plan Page: 89 F11 To quantify Urbanity projects identified in all District spatial planning frameworks % of projects with bill of 100% Creation of 100% bill of for all urbanity projects of Terms of for the Service Provider R0.00 of 1 Service R0.00 of project plan by the Service Provider R 9000.00 of Bill of quantities with design plans. R 51 000 R60 000.00 Vote:130044292 Project close out report W.S.P W.S.A (Enviro) I.S.D B.T.O Guidelines on Small Town Restructuring and Revitalization Page: 89 F12 To create Uniform guidelines for 6 ANDM small towns for restructuring & revitalization. of towns with land use guide 6 and adopted Land-use for 6 small towns of 1 inception report by the service provider R68 000 of Status quo report with a clearly defined R 157 000 of all SDF`s, Spatial plans and LM town planning schemes. Set land use Standards and for all LM`s R157.000 Land use guide Adoption of the guide by council R 68 000 R 450 000 Vote:130044288 Adopted by council W.S.P W.S.A I.S.D
Nodal Development Frameworks (Mbizana & Ntabankulu LM`s) Page: 89 F12 To create detailed development strategies for 2 ANDM secondary nodes. of Nodal 2 2 adopted Nodal of 2 Nodal by the service providers R213 000 of 2 by the service and project R507 000 None - None - R 720 000.0 Vote:130044277 Adopted 2 Nodal by the councils W.S.P W.S.A I.S.D Land Use Management Framework (LUMF) Page:89 F12 To develop district wide guidelines for 4 LM`s to craft their land use schemes. Date LUMF 30 June 1 Adopted district wide LUMF by council. of Terms of for the Service Provider of Project process plan Report R 180 000 of Phase and Status Quo R 420 000 of a District wide LUMF R 420 000 Adoption of LUMF by council R 180 000 R 1 2 000 000 Vote:130044289 Adopted LUMF W.S.A (Enviro) W.S.P I.S.D B.T.O
Land Audit (Mbizana & Umzimvubu LM`s) Page:89 F12 To create a land use Database for 2 LM`s of land use audits 2 2 adopted land-use audit of of R0.00 of Project reports R 90 000 Land use Data R 420 000 and of audit data R 90 000 R 600 000 Vote: 130044290 Adopted Land B.T.O W.S.A (Enviro) IDP Projects Measurable Objective (Outcome) KPI Output Q1 Jul-Sep Target Budget Q2 Oct-Dec Target Budget Q3 Jan-Mar Target Budget Q4 Apr-Jun Target Budget Total Budget of the Year Means of (Input) R
GIS Shared Service Implementation Page: 89 F11 Implement GIS Shared Service to ensure access to GIS Services by 2015. Number of LMs with access to GIS resources ANNUAL TARGET: 4 -4 LMs have access to GIS resources and services. -4 Signed MOU’s with LM’s - & Install software (4LM’s) -Conduct Workshops within LMs 100,000 -Establish 1 SSC Task Team -Launch 1 GIS SSC 300,000 Nil Nil Nil Nil 400,000.00 Vote: 130044281 Signed MOU I.T I.G.R GIS Data Maintenance Page: 89 F11 Spatial Data Maintenance to ensure an GIS Database By 2015. Number of LMs with rural sanitation data captured ANNUAL TARGET: 4 Data Captured for: - Rural Sanitation for 4LMs -Capture GPS coordinates for VIPs for 2 LM’s 25,000 -Capture GPS for VIPs for 2 LM’s 25,000 NIL NIL NIL NIL 1 000 000.00 Vote: 130044283 GIS P.M.U W.S.P W.S.A I.S.D B.T.O Page: 89 F11 Number of towns with urban sanitation data captured ANNUAL TARGET: 7 - Urban Sanitation for 7towns NIL NIL NIL NIL -Develop TORs -Appoint Service provider -Incopo rate data into the GIS database 300,000 NIL NIL Vote: coordinate
Number of LMs with social data captured ANNUAL TARGET: 2 Social for 2LMs NIL NIL NIL NIL NIL NIL -Develop TORs -Appoint Service provider -Incopo rate data into the GIS database 600,000 GIS Strategy Implementation Page: 89 F11 Implement GIS Strategy and Policy by 2014. Number of workshops conducted ANNUAL TARGET: 1 -Annual review of Strategy -Conduct Workshops 300 000 Nil Nil Nil Nil -Strategy Review 100 000 400 000.00 Vote: 130044282 I.T GIS Awareness Expo Page: 89 F11 Promote GIS Awareness amongst GIS users by 2014 Number of people attending GIS open day ANNUAL TARGET: 50 GIS Open Day for Outreach and Education about GIS Nil Nil -ANDM GIS Open Day 200,000 Nil Nil Nil Nil 200,000.00 Vote: B.T.O I.T I.G.R
GIS Infrastructure Upgrade Page: 89 F11 Stable and highly available GIS services % of GIS upgrade completed ANNUAL TARGET: 100% Up to-date GIS software and hardware -GIS Software renewal 200,000 Nil Nil GPS Upgrade 100,000 Repairs and 100,000 400 000.00 CAPEX B.T.O I.T IDP Projects Objectives (Outcome) KPI Output Q1 Jul-Sep Target Q2 Oct-Dec Target Q3 Jan-Mar Target Q4 Apr-Jun Target Budget of the Year Means of (Input) R R R R R
TARGET: District Land Claims Task Team Page: 89 F13 To facilitate a 25% settlement of Land Claims in ANDM by 2017 % of lodged claims approved ANNUAL 12 Meetings held by Task Team 3 Nil 3 Nil 3 Nil 3 Nil Nil Vote: 130044278 Reports and B.T.O (S.C.M)
Department Name : Planning and Economic Development (Local Economic Development) NKPA 3 : Promotion of Social and Economic Development IDP OBJECTIVE : To Promote and Boost Local Economy IDP Projects Objective (Outcome) KPI Output Q1 Jul-Sep Target Q2 Oct-Dec Target Q3 Jan-Mar Target Q4 Apr-Jun Target Total of the Year Means of (Input) R R R R R Development of District Energy Regeneration strategy Page: 86 C13 Create conducive for of sustainable energy programs % of energy strategy completed ANNUAL TARGET: 100% Adopted district energy strategy One Situational / SWOT analysis Draft strategy presented to 250 000 Final draft strategy and plan 300 000 Adoption of strategy and plan 200 000 R750 000 Vote: 130044272 Adopted Energy Strategy W.S.A (Enrivo) W.S.P BTO Supply Chain Agricultural Production Business Plan Page: 86 C13 Develop and implement agricultural business plan which will enable access to markets for the sector % of production business plan completed ANNUAL TARGET: 100% Adopted Business Plan Complete mobilise and inception report 60 000 1st business plan analysis) 150 000 2nd draft of business plan 200 000 plan and final draft of the business plan 90 000 R500 000 Vote: 130044274 Adopted Business Plan Implement
Rural Development Summit and wild coast pre-summit Page: 86 C15 Critical dialogue to ensure integrated planning and of rural programs Number of delegates attending rural summit. And wild coast pre- summit ANNUAL and wild coast summits hosted Final draft of concept document and hosting of summit 700 000 Summit report 100000 R800 000 Vote: 130044120 Rural and wild coast summit report All Implementation of Investment Attraction strategy Page: 86 C11 and of Investment attraction strategy % of attraction strategy completed ANNUAL TARGET: 100% Adopted attraction strategy of attraction strategy Terms of reference, process and Inception report 1st draft of investment attraction strategy 250 000 2nd of attraction strategy and plan 300 000 Adoption of attraction strategy 200 000 R750 000 Vote: 130044272 attraction business plan and brochure S.P.U
Beach to Berg and Tourism Corridor Development Plan Page: 86 C13 Stimulate tourism between coastal and areas of the district % of Beach to Berg and Corridor business plan developed ANNUAL TARGET: 100% Adopted to Berg and Corridor Business Plan Terms of reference, processes and inception report 20000 Inception Report 50 000 1st draft of tourism plan 150 000 2nd and final draft of plan with plan 230 000 R500 000 Vote: 130044276 Adopted Beach to Berg Corridor Plan SPU Fencing of Arable Land (40ha) Page: 86 C13 production Number of Arable Land fenced ANNUAL TARGET: 40ha Complete fencing of identified arable land Terms of reference, and processes 0.00 of service providers and fencing of 40 ha of arable land 560 000 R560000 Vote: 130044286 of payment and fenced arable land pictures Develop
Cooperative Grain Production (80ha) Page: 86 C13 of production for creation of sustainable markets and trigger within the district Number of hectors (ha) ploughed ANNUAL TARGET: 80 ha and ploughed 80 ha Terms of reference, and process 0.00 Contracting and ploughing of 80 ha of land 1000 000 and spraying 200000 of grain 300000 R1 500 000 Vote: 130044284 Proof of payments for ploughed areas and their pictures Capacity Building for SMME & Coops Page: 86 C14 To ensure self SMME and Coops Number of SMMEs and Coops ANNUAL TARGET: 100 100 SMME and Terms of reference, processes and Capacity of 25 SMME and 250000 Capacity building of 25 SMME and 250000 Capacity building of 25 SMME and 250000 Capacity building of 25 SMME and 250000 000 Vote: 130044239 Proof of payment and list of SMME SPU
Construct Institutional Arrangements and partnerships Page: 86 C15 Coordinate sitting of IGR LED structures for integrated economic planning and Number of LED meetings ANNUAL TARGET: 4 4 quarterly LED for a meetings held Quarterly meetings of DST, Tourism and LED Fora 30 000 Quarterly meetings of DST, Tourism and LED Fora 30 000 Quarterly meetings of DST, Tourism and LED Fora 30 000 Quarterly meetings of DST, Tourism and LED Fora 30 000 R150 000 Vote: 130044270 Minutes of quarterly LED for a meetings IGR Grain Production Business plan Page: 86 C13 Production of grain and create sustainable markets % of Grain Business Plan adopted ANNUAL TARGET: 100% Adopted Grain Business Plan Term of reference, and processes 5 000 Inception report 50 000 1st draft of business plan 222500 2nd draft and adoption of the business plan 222500 R500 000 Vote: 130044236 and adopted Grain Business Plan (SCM Grain Storage Facilities Page: 86 C13 grain production to stimulate % of Grain Storage Facilities ANNUAL TARGET: 100% grain storage of reference and of service provider 0.00 of Service Provider 3000 of storage facilities 298500 of Service provider 298500 R600 000 Vote: 130044285 Silos and pictures on
providers District Resource Mobilisation Project Page: 86 C15 Human resource support towards of financial and support LED initiatives at local level Number of MOUs signed with ANNUAL TARGET: 4 resource sessions One business plan DST quarterly business plan sessions 25 000 One business plan developed DST quarterly business plan enrichment sessions 25 000 One business plan DST quarterly business plan sessions 25 000 One business plan developed DST quarterly business plan sessions 25 000 R100 000 Vote: 130044273 Quarterly session minutes Poverty Alleviation Projects Page: 86 C13 Provide support to poverty alleviation projects Number of poverty alleviation projects supported ANNUAL TARGET: 4 Funded viable projects in 4 LMs. Develop funding manual, 2000 of service providers 0.00 of service 0.00 delivery of inputs and to identified projects 99 8000 R1000 000 Vote: 130044287 List of funded poverty projects and pictures
Department Name : Budget and Treasury Office (BTO) NKPA 4 : Financial Viability and Management Objective : To ensure and accurate accounting of all transactions, and to report all financial information in accordance with the MFMA. IDP Projects Measurable Objective (Outcome) KPI Output Q1 Jul-Sep Target Budget Q2 Oct-Dec Target Budget Q3 Jan-Mar Target Budget Q4 Apr-Jun Target Budget Budget for the Year Means of Supporting (Output) R Budget preparation and management Page: 87 D14 To prepare and adopt all the budget documents and related Budget policies in terms MFMA Date budget JUNE Approved Budget Process for 2013/2014 financial year Approved Budget / IDP Process in Council. IDP Review Road shows adjustment budget 2013/14 Approved final budget for 2014/15 financial year Vote: Council Budget and Reporting Page: 87 D14 To report and comply with the Treasury Statutes in particular the MFMA. Number of reports Section 71 monthly reports submitted timeously and presented accurately. Monthly and quarterly reports to and Council and to various organs or R 0.00 Monthly and quarterly reports to management and Council and to various organs or R 0.00 Monthly and quarterly reports to and Council and to various organs or state. R 0.00 Monthly and quarterly reports to management and Council and to various organs or state. R 0.00 R 0.00 Vote: Reports
Annual Financial Statements and Audit Reports Page: 87 D16 To prepare and submit AFS 2012/13 to the in line with MFMA. To attend and resolving of audit queries. % of audit queries Compilation and Submission of AFS to Auditor General by 31 August 2012/13. Submit AFS to Audit Committee and Auditor General Submit AFS to AG R1.4m queries effectively resolved within timeframes given by the AG. R1.4m Audit report tabled in Council. Monthly reports dealing with matters of emphasis Tabled. R0.5m Monthly reports dealing with matters of emphasis tabled monthly R3.5m Vote: Minutes adopted Audit Report
procedures IDP Projects Objective KPI Output Q1 Jul-Sep Target Budget Q2 Oct-Dec Target Budget Q3 Jan-Mar Target Budget Q4 Apr-Jun Target Budget Total Budget of the Year Means of Verification Supporting (Input) R Annual procurement plan Page: 87 D13 To Plans for all % of bids awarded within 90 days ANNUAL Develop and implement an annual procurement plan. Awarding of bids within timeframes stipulated in the annual Plan. R 0.00 Awarding of bids within timeframes stipulated in the annual procurement Plan. R 0.00 Awarding of bids within timeframes stipulated in the annual Plan. R 0.00 Awarding of bids within timeframes stipulated in the annual Plan. R 0.00 R 0.00 Vote: MANCO resolution Monthly P/P reports Minutes of all Bid Supply Chain Management Page: 87 D13 To in a cost effective and efficient manner as per the approved SCM policy in order to achieve service delivery objectives % of policies SCM and procedures ANNUAL TARGET: 100% Council Approved SCM Policy and Procedure Manuals. SCM policy & R 0.00 of SCM policy & procedures. R 0.00 of SCM policy & procedures R 0.00 of SCM policy & procedures. R 0.00 R 0.00 Vote: Council Resolution Approved SCM policy Number of monthly reports ANNUAL TARGET:16 Reporting the effectiveness of the of the SCM policy, Monthly reports Register for 2012/13. Monthly and quarterly reports Monthly and quarterly reports Monthly and quarterly Reports Vote: Monthly reports SCM policy on Implement
Supplier Database Management Page: 87 D13 To maintain an update Supplier Database % of supplier database updated ANNUAL Placing of adverts on municipal website, local and provincial newspapers. Adverts - local and provincial media. Verification and cleansing of suppliers information In the supplier database. R125k Verification and cleansing of suppliers information In the supplier database. Verification and cleansing of suppliers information In the supplier database. R125k Vote: Adverts Database forms. Updated Supplier Database Report- Rotation of suppliers Contract Management Page: 87 D12 To and update the contracts register % of Contracts and SLA’s updated ANNUAL Updated Contracts Register. of contracts and SLA’s. updating of contracts Register. 0 Maintenance of contracts and SLA’s. updating of contracts Register. 0 of contracts and SLA’s. updating of contracts Register. 0 of contracts and SLA’s. updating of contracts Register. 0 0 Vote: Contracts Register. Quarterly reports of
IDP Projects Measurable Objective (Outcome) KPI Output Q1 Jul-Sep Target Budget Q2 Oct-Dec Target Budget Q3 Jan-Mar Target Budget Q4 Apr-Jun Target Budget Budget of the Year Means of Supporting (Input) R Revenue Collection and Debt management Page: 87 D11 To and a Revenue Strategy Date revenue Strategy ANNUAL TARGET:30 June Adopted Revenue Strategy TOR of the strategy Approve Draft Revenue Strategy Nil Approved Revenue Strategy Nil Implement Revenue Strategy Nil R200K Vote: Strategy Page: 87 D12 Review and implement Credit Control and Debt Mgmt. Policies % of Credit Control and Debt policies ANNUAL Decrease debt by 5% Monthly reports on revenue collection Decrease debt by 5% Monthly reports revenue collection Decrease debt by 5% Monthly reports on revenue collection Decrease debt by 5% Monthly reports revenue collection Vote: minutes reports
Page: 87 D11 To enhance Revenue collection and Implement Debt % of revenue strategy ANNUAL Adopted Credit Control Policy Increase to 50% of billings Approve & Implement Credit Control and Debt Man. Policy R375k Approve & Implement Credit Control & Debt Man. Policy R375k Implement Credit Control & Debt Man. Policy R375k Implement Credit Control & Debt Man. Policy R375 R1,5m Vote: Council Reports Consumer data cleansing Page: 87 D11 To update consumer information on billing system and prepaid water system % of Customer updated. ANNUAL Updated Customer data Updated customer information Nil Updated customer information Nil Updated customer Nil Updated customer Nil Nil Vote: Filled Forms – of Consumer billing and postage of monthly accounts to all consumer Page: 87 D11 To bill monthly and send statements to all consumers timeously Number of statements sent to customers on time. ANNUAL TARGET:12 Accurate and timely monthly billing before the 7th of every Billing and sending of statements to all customers time -R4,5m Billing and sending of statements to all customers on time -R4.5m Billing and sending of statements to all customers on time -R4.5m Billing and sending of statements to all customers on time -R4.5m -R18m Vote: billing reports
Indigent Household Page: 87 D15 To subsidies indigent household by 0.6kl - water % of households with access to free water and sanitation ANNUAL Provision of free services to qualifying on a monthly basis Capture a Timeous provision of free basic services to qualifying applicants Review of indigent register Timeous provision of free basic services to qualifying applicants Review of indigent register Timeous provision of free basic services to qualifying applicants Review of indigent register Timeous provision of free basic services to qualifying applicants Review of indigent register Vote: Register of IDP Projects Measurable Objective (Output) KPI Output Q1 Jul-Sep Target Budget Q2 Oct-Dec Target Budget Q3 Jan-Mar Target Budget Q4 Apr-Jun Target Budget Total Budget of the Year of Supporting (Input) R Payroll Management Page: 87 D14 Timeous payment of Municipal Officials % of salaries processed by 15th and 25th of each month. ANNUAL Timely and accurate of Salaries Salaries released by 15th and 25th of each month R 0.00 Salaries paid on 15th and 25th of each month R 0.00 Salaries paid on 15th and 25th of each month R 0.00 Salaries paid on 15th and 25th of each month R 0.00 R 0.00 Vote: Payroll Recon Reports Emp501
Expenditure Management Page: 87 D14 Timeous payment of all Service providers within 30 days of invoicing % of Creditors paid within 31 days from receipt of invoice. ANNUAL paid within 31 days from receipt of invoice. Payments processed within 30 days of receipts of invoice R 0.00 Payments processed within 30 days of receipts of invoice R 0.00 Payments processed within 30 days of receipts of invoice R 0.00 Payments processed within 30 days of receipts of invoice R 0.00 R 0.00 Vote: Recon. reports VAT Control Page: 87 D11 To maximize the collection of VAT Number of VAT returns submitted monthly. ANNUAL TARGET:12 of VAT returns Submit VAT returns monthly R2,7m Submit VAT returns monthly R2m Submit VAT returns monthly R2,5m Submit VAT returns monthly R2,5m R9.7m Vote: VAT201 SARS Monthly - Vat Recon. IDP Projects Measurable Objective (Outcome) KPI Output Q1 Jul-Sep Target Budget Q2 Oct-Dec Target Budget Budget Budget Total Budget of the Year
Fixed Asset Register (FAR) update and management Page: 87 D14 To produce GRAP compliant Fixed Asset Register. To ensure that municipal assets are soundly managed and safeguarded at all To account and safeguard Municipal assets % of GRAP assets register FAR on a basis and of staff Physical of movable assets done quarterly and Reconcile R600k Physical asset verification of movable assets done quarterly. Respond to queries relating to FAR. R200k Physical asset verification of movable assets done quarterly. Nil Monthly FAR Update and Recon. R200k R1m Vote: FAR updated to to the GL physical of assets
Inventory Management Page: 87 D12 To Maintain and update inventory records Number of take reports stock counts for all Stock and Perform quarterly stock take. Reconcile stock take results to GL. and report on Nil Perform quarterly stock take. Reconcile stock take results to GL. Investigate and report on Nil Perform quarterly stock take. Reconcile stock take results to GL. Investigate and report on Nil Perform quarterly stock take. Reconcile stock take results to GL. Investigate and report on Nil Counts Reports Page: 87 D12 % of levels levels set. Set recorder levels for all stock items. Nil Review reorder levels Nil Review reorder levels Nil Review reorder levels Nil ROL Page: 87 D12 Number of of 3 months in respect of all stores. Nil 3 months in respect of all stores Nil 3 months in respect of all stores Nil 3 months in respect of all stores Nil
Management of Liabilities Page: 87 D11 To ensure that long term liabilities are effectively and efficiently managed Date DBSA Loan paid of DBSA Loan Nil Nil Pay DBSA loan installment timeously R1,8k Nil Nil Pay DBSA loan installment timeously R1,8k POP - DBSA Page: 87 D11 % of liability register updated and Update liabilities register Nil Update liabilities register Nil Update liabilities register Nil Update liabilities register Nil Liability register created Page: 87 D12 Number of and liability register of long term of DBSA loan to GL and liabilities register Nil of DBSA loan statements to GL and liabilities register Nil of DBSA loan statements to GL and liabilities register Nil of DBSA loan statements to GL and liabilities register Nil DBSA and register and Signed
IDP Projects Measurable Objective (Outcome) KPI Output Q1 Jul-Sep Target Budget Q2 Oct-Dec Target Budget Q3 Jan-Mar Target Budget Q4 Apr-Jun Target Budget Total Budget of the Year Means of Supporting (Input) R R R R R Implement all Modules on SAMRAS Page: 87 D14 To provide financial system support across the organisation timeously. of No. of of Samaras Modules R250K of Samaras Modules of Samaras Modules R250K of Samaras Modules R250K R1m Samaras module report
Maintenance of Financial Systems Page: 87 D11 % of and vote of errors No of trained staff of system and Vote structure in of GRAP of Vote structure in terms of GRAP of Vote structure in terms of GRAP of Vote structure in terms of GRAP Reports - error batches of sent to and of reports reports Month-end reports to Month-end reports to Month-end reports Year-end reports Monthly reports of filed and No of with valid Authorised and Properly filed journals Authorised and Properly filed journals Authorised and Properly filed journals Authorised and Properly filed journals Audit trail – journals with valid
% of Access control for users Approved access control Approved access control Approved access control Approved access control access forms % of fees paid. of license fees Paid license fees R450k Paid license fees R250k Paid license fees Paid license fees - R900k POP - fees VIP Payroll, Samras and Department Name : Community Development Services (ISD & Customer Care) NKPA 5 : Good Governance and Public Participation Departmental Objective : To provide a comprehensive community development services package throughout the district IDP Projects Objective KPI Output Q1 Jul-Sep Target Budget Q2 Oct-Dec Target Budget Q3 Jan-Mar Target Budget Q4 Apr-Jun Target Budget Means of Verification Supporting R
Customer Care Centre Upgrade( Voice Recording) Page: 85 B37 To improve customer care call centre % of calls logged resolved within 5 days ANNUAL TARGET: 100% Call center efficiency improved Business for system developed R50 000 Service provider appointed, Voice Recording system Installed (Reports) R450 000 R500 000 Vote: OPEX Call log report BTO ISD & Customer Care Public Education and Community Awareness Programme Page: 85 B37 To increase sense of and ownership by Number of LMs work shopped ANNUAL ISD Public Education and Awareness Workshops held in all LM’s 1 LM 1LM R25 000 1 LM 1LM R25 000 R50 000 Vote: OPEX Reports and attendance Registers BTO Number of attending customer care day ANNUAL Customer Care Day for all ANDM employees held Customer Care Day for all ANDM employees held R200 000 R200 000 Vote: OPEX Reports and Attendance Register All
Customer Care Centre Marketing Page: 88 E13 To inform ANDM ANDM and its Services Number of road held ANNUAL Increased number of ANDM Customer Care line Users Road show held for 1LM R15 000 Road show held for 1LM R 15 000 Road show held for 1LM R10 000 Road show held for 1LM R10 000 R50 000 Vote: OPEX Reports Attendance register Batho Pele Championship Programme Page: 88 E13 To promote the culture of practical of Batho Pele Principles by all ANDM Service Units Date ANDM Batho Pele ANNUAL All ANDM Service units with prioritized Batho Pele flagship projects Date ANDM Batho Pele Committee Launched R50 000 nil nil nil R250 000 Vote: OPEX Minutes and Attendance Registers All
TARGET: TARGET: Customer Satisfaction Surveys Page: 85 B37 To enhance the quality of services rendered by ANDM Number of customer surveys ANNUAL Customer satisfaction surveys conducted for all LMs Business for Customer Satisfaction surveys developed R50 000 nil nil nil R350 000 Vote: OPEX Survey reports All Procurement of protective equipment and clothing Page: 85 B31 To Reduce injury on duty % of Staff supplied with protective clothing ANNUAL Protective clothing and equipment delivered and distributed to all Unit staff members Facilitate processes Nil Protective clothing delivered and distributed R50 000 Nil nil R50 000 Vote: OPEX Delivery notes BTO Crime Prevention Page: 88 E15 To promote free district through crime Number of active safety forums ANNUAL All District Community Safety Fora operational and effective Finalize of Safety Forum R30 000 Nil Nil Nil R 250 000 Vote: OPEX Minutes and attendance register BTO
IDP Projects Objective (Outcome) KPI Output Q1 Jul-Sep Target Budget Q2 Oct-Dec Target Budget Q3 Jan-Mar Target Budget Q4 Apr-Jun Target Budget of R Water and food sample analysis (Laboratory services) Page: 85 B31 To and enforce the of SANS Number of water pollution samples taken ANNUAL TARGET:754 188 water pollution samples taken quarterly 188 samples taken & analysed R125 000 188 samples taken & analysed R125 000 188 samples taken & analysed R125 000 188 samples taken & analysed R125000 R700 000 Vote: OPEX Analysis report Number of food safety awareness campaigns conducted ANNUAL TARGET:408 408 food safety awareness campaigns conducted 102 Food safety in different Wards R50 000 102 Food safety Awareness in different R50 000 102 Food safety in different Wards R50 000 102 Food safety in different Wards R50 000 register Number of food samples taken, analyzed and ANNUAL TARGET:852 852 food samples 213 food samples analysed & 213 food samples taken, analysed & 213 food samples taken, analysed & 213 food samples analysed & Vote: OPEX Analysis report
Procurement of sampling equipment Page: 85 B31 Apply and enforce the of SANS Number of Offices provided with sampling equipment and associated ANNUAL TARGET:4 4 satellite offices set up 4 satellite offices provided with sampling equipment and associated re-agents R 300,000.00 R300, 000.00 Vote: OPEX Delivery notes Evaluation of businesses and urban) Page: 85 B31 To Develop and enforce MHS and of practice. Number of businesses inspected ANNUAL TARGET:120 120 businesses inspected 20 inspected R20,000.00 40 businesses inspected R30,000.00 40 R30,000.00 20 R20,000.00 R100,000.00 Vote: OPEX reports MHS CoAs Capacity building (food and meat quality, water and air quality monitoring, waste management monitoring, surveillance and prevention of communicable diseases, disposal of the dead, chemical safety) Page: 85 B31 To Develop and enforce MHS and scope of practice % of Chemical safety awareness programmes conducted ANNUAL 100 % of MHS personnel capacitated EHS Engage on the initial processes in inception of MHS Court in the DM Chemical safety awareness done Vote: OPEX register lists
Procurement of two satellite prefabricated offices Page: 85 B31 To and enforce MHS and scope of practice Number of satellite prefabricated offices purchased ANNUAL TARGET:4 Availability of two satellite offices and tendering R30,000.00 Purchasing of offices R670,000.00 R700 000 Vote: Delivery notes Procurement of office furniture for the department Page: 85 B31 and enforce MHS and of practice Date delivery of office furniture ANNUAL TARGET:30 DECEMBER All satellite offices with office furniture Availability of the 8 Laptops Facilitate the of furniture and laptops R20,000.00 Purchasing and delivery of office furniture and laptops R811,000.00 831,000.00 Vote: CAPEX Council KPI Output Q1 Q2
IDP Projects Measurable Objective (Outcome) Jul-Sep Target Target Apr-Jun Target Means of (Input) R Heritage and museum, commemoration of fallen heroes and heroines Page: 88 E15 Preserve history of the fallen heroes and heroines, Repatriation of the remains of the Mowa turmoil, erection of monument. % of exhumation and monument erection done ANNUAL graves, reports, photo pictures Process of and monument erection done R100,000.00 1 000 000.00 Vote: CAPEX Honor legacy program of O.R. Tambo Number of people attending memorial lecture ANNUAL TARGET:100 Memorial lecture, signing of MOU with other municipal partners OR 300,000.00 Vote: OPEX register Commemorate Khananda hill heroes Date of Khananda hill heroes ANNUAL TARGET:30 DECEMBER Khananda hill monument Erection of an already existing monument - Vote: OPEX Report, Council resolution Commemorate Ngqindilili hill heroes Date of Ngqindilili hill heroes ANNUAL TARGET:30 DECEMBER Ngqindilili heroes done 150 000.00 Vote: OPEX Council resolution
Promote sport participation internationally Number of sport codes promoted and supported ANNUAL TARGET:6 Report, photo pictures Sept 30 200 000.00 Vote: OPEX register Promotion participation provincially Number of sport events coordinated ANNUAL TARGET:6 Report, picture 400 000.00 Vote: OPEX register Promotion sport participation of young women Number of people participating in sport events ANNUAL TARGET:500 Report, photo picture Aug 31 100 000.00 Vote: OPEX register IDP Project Objective (outcome) KPI Output Q1 Jul-Sep Target Budget Q2 Oct-Dec Target Budget Q3 Jan-Mar Target Budget Q4 Apr- Jun Target Budget Means f (input) R
house IDP Project Measurable Objective (outcome) KPI Output Q1 Target Budget Q2 Target Budget Q3 Target Budget Q4 Apr- Jun Budget Means f Supporting (input) R Training center establishment – Mount Frere Page: 85 B35 To functional fire stations at Frere % of Fire stations established and functional ANNUAL 100% functional fire stations Facilitate processes - of the report and building plans -approval of building plans and feasibility study report R 150 000.00 the of training props of the props of the unit R 150 000.00 R300 000.00 Vote: study report, Building plans PMU BTO WSP Facilitate the recruitment and support to key Fire & Rescue Service objective Page: 85 B35 To establish functional fire and rescue services Number of fire and rescue training sessions conducted ANNUAL TARGET: of strength to at least 4 fire fighters per shift per station Conduct 12 training sessions R 326 400.00 Conduct 12 training sessions R 326 400.00 Conduct 12 training R 326 400.00 12 R 326 400.00 R1 320 000.00 Vote Training modules Training results PMU Corporate Services Fire and Rescue Services Policies and By- Law Enforcement Page: 85 B35 To and enforce the of South African National Standards. Number of inspected ANNUAL 200 inspected 50 inspected 50 inspected 50 50 R330 000.00 Vote register TARGET:2
-Develop and review district fire and rescue services master plan. Date Develop and review district fire and rescue services master plan. ANNUAL TARGET: 30 june -Master plan document produced -Fire and rescue vehicles policy document developed Developed SOP - - Develop terms of reference and facilitate of services provider R 20 000.00 Conduct on Policy & SOP Fire master plan Council Number of Fire & life safety awareness campaign conducted ANNUAL TARGET: 100 100 Fire & life safety conducted Facilitate of material R 45 000.00 20 Fire & life safety awareness conducted - 40 Fire & life safety - 40 Fire & life safety register Procurement of Fire and Rescue Services equipment Page: 85 B35 Fire stations established and operational. %of required equipment procured ANNUAL Availability of equipment Facilitate of fire and rescue equipment R50 000.00 of R1,600.000.00 R 1 650 000.00 Vote Delivery notes BTO
Procurement of protective equipment & clothing Page: 85 B34 Apply and enforce the of South African National Standards. % of receiving protective clothing and uniforms ANNUAL Facilitate of protective clothing and uniform R 30 000.00 R 970 000.00 - - - - R 1 000 000.00 Vote: Uniform issue register BTO OHS Department : Community Development Services ( Thusong Centre) NKPA 5 : Good Governance and Public Participation Departmental Objective: To provide a comprehensive community development services package throughout the district IDP Project Objective (outcome) KPI Output Q1 Target Budget Q2 Target Budget Q3 Budget Q4 Apr- Jun Target Budget Means f Supporting Departments R