SharePoint List Data Elements Descriptions Risks ID – ID number of the risk (automatically assigned in numerical order by SharePoint) Date Raised – date the risk was identified Risk (Title) – short name to identify the risk Description – description of the risk Probability – likelihood that the risk will occur (descriptive words used: Very Unlikely, Low, Maybe, Probably, Very Likely, and Very High) Impact – effect to the project if the risk event occurs (descriptive words used: Very Low, Low, Moderate, High, or Very High) Score (Matrix) – those risks trending towards high impact and high probability will require more extensive review regularly by the project team; to allow for easier oversight and prioritization of risks, the following scoring table will be used Owner – person(s) responsible for monitoring the risk Assigned To – person(s) responsible for the risk if it should occur Agreed Response – strategy that is most likely to be effective Avoid – entails changing the project plan to eliminate the risk or condition or to protect the project objectives from its impact Transfer – seeks to shift the consequence of a risk to a third party together with ownership of the response (transferring the risk simply gives another party responsibility for its management, it does not eliminate it) Mitigate – seeks to reduce the probability and/or consequences of an adverse risk event to an acceptable threshold (taking early action to reduce the probability of a risk occurring or its impact on the project is more effective than trying to repair the consequences after it occurs) Accept – indicates that the project team has decided not to change the project plan to deal with a risk or is unable to identify any suitable response strategy Response Plan – actions the project team or the assignee will follow should the risk Date Triggered – date the risk occurred
Action – action taken on the risk, may include the work to mitigate, transfer, or avoid the risk, or if an issue or change request was created Status – identifies whether the risk is potential, active, or closed Related Issue IDs – show what issues (if any) the risk is related to Issues ID – ID number of the issue (automatically assigned in numerical order by SharePoint) Title – short name to identify the issue Description – description of the issue Owner – primary point of contact responsible for issue tracking and closure Priority – representation of the level of escalation assigned to an issue; see the Issues section of the project plan for description of the priorities High Medium Low Assigned To – person assigned to resolve the issue Due Date – target date set for resolving the issue (this date is dependent on multiple factors and will be set by the project team) Status – identifies whether the issue is open, completed, closed, or postponed Possible Impact to Cost/Schedule/Scope/Quality – identifies impacts in each of these areas if the issue is not resolved, or impacts to these areas for the resolution(s) Alternatives – description of other options to resolve the issue Recommendation – recommendation to the project team or issue owner for the resolution of the issue Resolution – notes regarding the issue resolution, including a description of the final resolution Action Items ID – ID number of the action item (automatically assigned in numerical order by SharePoint) Title – short name to identify the action item Predecessors – other action items that need completion before work can be done on this one Priority – representation of the level of urgency (high, normal, or low) associated with the completion of the action item Status – identifies whether the action item is open, completed (responded to), closed, or postponed % Complete – identifies how close the action item is to completion Assigned To – person assigned to resolve the action item Description – description of the action item Start Date – date the action item was identified Due Date – date the action item is due