TABLE OF CONTENTS [List major sections of the report with page numbers.] SAES Annual Report for 20___ - 20___ [Insert a printed version of the school’s Annual Report as submitted to SAES.] INTRODUCTION – HEAD OF SCHOOL LETTER I [Insert Head of School Letter I here.] COMPLIANCE TO SAES STANDARDS [Describe in narrative form how the school complies to the SAES Standards of each section, A-G. Either address the standards in each section individually or as a in each section. Please be thorough but succinct. Provide evidence as required in the Documents in Adherence to Standards. Documents in Adherence to Standards are made available to the On-Site Visit Team Leader at the time of the Pre-Visit and the Visit Team at the time of the On-Site Visit. The documents must be organized in a “documents box” with one file folder per document clearly labeled by Self-Study section letter, item number, and document name. The documents should be placed in a “box” that will be easy to transport. A. MISSION A.1. The school has a clear statement of educational mission that is in congruence with the school’s Episcopal Identity. B. EPISCOPAL IDENTITY, SCHOOL CLIMATE AND CULTURE [If the school chooses to complete the full Episcopal Identity, School Climate & Culture section (from 1), it may skip the narrative here. The Documents are required.] B.1. The Episcopal Identity of the school shall be expressed within its mission and governance structure, school organization, and operations. B.2 Episcopal Identity be evident in the spiritual, intellectual, and socio-emotional development of all students. B.3 The program shall reflect the Episcopal commitment to being a caring, inviting and welcoming community, which supports varied religious, cultural, and economic backgrounds and family structures in the school community. B.4. The school shall provide opportunities for student participation in meaningful programs of service to others with respect for the dignity of every human being. B.5. The school interact with the community in which it resides, including the parish (if applicable) and the diocese in which it is located.
and will be reviewed by the On-Site Visit Team Leader during the Pre-Visit and by the On-Site Visit Team at the time of the On-Site Visit.] Southwestern Association of Episcopal Schools (SAES) Documents in Adherence to Standards (v.6.16) Documents Compliance Checklist Section # Name of Document Applicant Schools seeking initial accreditation AND Schools seeking reaccreditation as part of reaccreditation process Document provided as part of Self-Study If document is missing or incomplete, please provide an explanation. A. Mission 1 The published mission of the School x 2 School philosophy/core values x B. Episcopal Identity, School Climate & Culture 1 Chapel service schedule and of service with age group(s)/school division(s) indicated x 2 Programs from graduations and other ceremonial events x 3 Evidence of statements of Episcopal Identity in school publications x 4 Copy of the diocesan canons that pertain to the school x 5 Copy of religion education curriculum. x 6 Evidence that satisfactory background checks have been made on all employees and regular volunteers, including those involved with extended day care and summer programs, who work with students and that they have participated in Safeguarding God’s Children/People or comparable training in accordance with diocesan requirements (if applicable). [also in Facilities & Safety section] x 7 A copy of the school/church shared use agreement (if applicable), together with description of how are allocated between church and school. [also in Fiscal Responsibility section] 8 If the school is separately incorporated, evidence of (501c(3)) status. If the school is not separately incorporated, provide evidence that the school is by charter affiliated with a legally constituted church. x C. Governance 1 Evidence of the school’s charter, constitution, bylaws, articles of incorporation/Certificate of Formation (if applicable), non-profit status [IRS 501(c)(3)] (if the school is NOT separately incorporated, show evidence that the school is, by charter, affiliated with a legally constituted church) x 2 A copy of the board’s current calendar (including board committees' meetings), board training and x
3 Sample student application and admission/marketing publications such as print or digital viewbook/school brochures/catalogs, and tuition/fee schedule x 4 Tuition assistance application x 5 Sample enrollment contract x 6 Student enrollment history by grade or level for the past 3 (applicant school)/5 (re-accredited school) years; and an accounting of total enrollment for the past 3/5 years, showing enrollment figures for students of color—see Appendix D x 7 Chart of the school’s administrative organization (head of school, assistant head, department heads, etc.) and designations for academic levels (PS, LS, MS, HS, etc.) x 8 Titles of all instructional and non-instructional administrators (business manager, development director, bookkeeper, secretary, nurse, facilities manager, etc., as applicable) and indication of how long each has held his/her position x 9 Job description and qualifications required for each employee position at the school x 10 Copies of related documents for performance evaluation processes for administrators and x 11 Student-parent handbook x 12 Employee handbook [also in Teaching and Learning and Facilities & Safety sections] x 13 Extended school closure protocols x 14 Anti-bullying/anti-hazing policy x 15 Anti-harassment (including sexual misconduct and sexual assault) x 16 Copy of previous accreditation team On-Site Visit Team Report and most recent interim reports, if seeking re-accreditation x 17 Samples of communications with graduates x 18 Recent capital campaign and/or major fundraising initiative communications x 19 Parent organization by-laws x E. Teaching & Learning 1 Academic Subject Assessment (see Self-Study Appendix G) x 2 Curriculum (including scope and sequence, content, student assessment, timeline, and resources needed) x 3 Program materials prepared for parent and public information x 4 Discipline policies/student code of conduct x 5 Copy of e-learning or online course web page describing the course and indicating the provider’s accreditation agency x 6 Sample report cards, interim reports, conference forms, etc. x 7 Standardized tests results by grade for the last five years (omit student names) x 8 Technology Plan and Acceptable Use Policies x 9 A list of the school’s college acceptances for the past three (5) years, if applicable x 10 College counseling “fact sheet” or school/student profile. x