Finance Reports (as listed). Bank Balances (Balance Sheet) – in the reports presented. Investments – amount (as on Balance Sheet), interest rate and maturity date. CASES21 Reports. Bank Reconciliations (copies). Student Resource Package - overall Student Resource Package position e.g. School Budget Management Report – page only or in some other format (word document) Purchasing Card statements (if the school uses purchase cards) Budget – new revenue, review, adjustments and changes if needed, including new revenue not currently budgeted for (e.g. targeted funding) Invoices (charges) written off if required during the year (see Annual) Nominate/endorse signatories if changes to School Bank Accounts are required during the year (See Annual) New Creditors – Listing of Creditors who are being paid by Direct Deposit (best practice not mandatory) New employees (SCE – School Council Employees) (best practice not mandatory) Profit and Loss – For all Camps and Excursions either on a monthly (as you go basis) or annually if they require subsidising (See Annual). Profit and Loss – Fundraising. If collection is for an external organization (e.g. Daffodil Day) then a Profit and Loss statement is not necessary as revenue will be recorded against Charities and Collections – GL 74403 and expenditure will be recorded against Charities and Collections GL 89102. Finance Policies added or updated during the year (See Annual).
13.7.1.1 13.7.1.2 13.7.1.3 13.7.1.5 or/all stock as recorded was accounted for” Moved: Seconded: Accepted: ITEM DETAILS ACTION Disposal of Assets School council approval is required before the disposal of assets can proceed. Finance Manual 2.2.1.2 13.7.4.1 13.15.1.1 Inform School Council of any asset disposal that is undertaken during the school year in a timely manner (this can be reported annually). Recommendation: “That the following assets have been disposed of for the following reasons: XXXXX XXXXX Moved: Seconded: Accepted: Establishment of Cash Petty Cash can be used for minor payments for school related purposes. Finance Manual 11.10.1.1 School Council needs to approve and minute approval of the establishment of a petty cash advance. A Petty Cash Policy approved by School Council is also required (refer annual motions). Recommendation: “That School Council approves the establishment of a $XXX petty cash advance facility. A limit of any one payment of $200 is mandated for this facility”. Moved: Seconded: Accepted: Investment of Funds Additional Funds invested in Term Deposits or higher interest at call accounts Finance Manual 8.2.1.1 8.2.1.3 8.2.1.6 8.2.1.7 Inform School Council of new investments as funds become available. The interest rate and length of investment should be minuted. An Investment Policy approved by School Council is also required (refer annual motions). Recommendation: “That $XXXXX has been invested with XXXX Bank for a period of XX months at an interest rate of X% due and payable on maturity/monthly. (You can also inform Council of the comparison of interest rates if desired). Moved: Seconded: Accepted: OHSC Program (Trading Operation) and/or Kindergarten Reporting to School Council regarding the financial operation of OSHC/Kindergarten program if operated under the schools’ auspices. School Council are be informed of the correct running of additional programs if operating under the school’s authority. Recommendation: “That School Council accepts and endorses the operation of XXX Program. A Profit and Loss Statement has been presented to School Council and financial position accepted.” Moved Seconded: Accepted: