Provide drains and trenches to channel water produced from drilling to the nearest drain. The drilling technology should make provision for mud pit to receive and retain solid particles/earth from the drilling water. Air quality deterioration Deliver construction equipment and materials to the construction sites outside school sessions, such as in the evenings or on weekends. limit for all vehicles and construction equipment should be less than 30km/h within the school environs and less than 50km/h within communities. Provide speed limit signs to guide drivers/operators. Dampen untarred routes of vehicles/trucks to the construction sites. Haulage trucks carrying sand should be covered with tarpaulin. Hydraulic concrete mixing machines should be used as much as possible and regularly service all construction equipment and machinery. -Observation of air borne particulates (dust) and exhaust fumes -Records of dampening of construction sites and routes for vehicles/trucks Construction site -Immediate environs Daily Contractor/ Engineering Consultant Vibration and noise nuisance Demolition of old structures should be done outside school sessions, such as in the evenings or during weekends. Carpentry and other noise generating activities should as much as possible be carried outside school sessions. Hydraulic concrete mixing machines should be used as much as possible and regularly service all construction equipment and machinery. -complaints on nuisance -Construction site -Immediate environs Contractor/ Engineering Consultant Visual intrusion The construction sites should be hoarded off from public view. Ensure good housekeeping at the construction site. Ensure an acceptable post-construction site as per provisions in the contract. Remove all construction equipment from the site after completion of work. -Hoarding in place -Condition of areas around construction site -Construction site -Immediate environs Daily Contractor/ Engineering Consultant Destruction of property and obstruction of walkways Ensure construction equipment are not parked haphazardly to obstruct walkways. As much as possible, do not dump construction materials in walkways. Provide safe alternative routes for pedestrians where walkways will be obstructed. Consult affected property and seek their consent prior to construction works. Realign all affected utility service lines. Reinstate any damaged property such as pavements, etc. -Evidence of consultations with affected property owners -Record of affected service line/property and action taken -Complains on affected property and obstruction of walkways -Construction site -immediate environs Daily Contractor/ Engineering Consultant
-Records on non-compliances -Absence of unauthorized persons at active construction sites Public safety and traffic issues Hoard off the construction sites to prevent access by unauthorised persons. Use caution and warning signs at the construction sites around trenches and excavations. Deliver construction equipment and materials to the construction outside school sessions such as in the evening or weekends. Speed limit for all vehicles and construction equipment should be less than 30km/h within the school environs and less than 50km/h within communities. Provide speed limit signs to guide drivers/public. Do not park at unauthorised places to reduce the risk of accidents. Erect temporary road signs at junctions to the beneficiary institutions during the delivery of construction equipment and materials. Ensure delivery trucks hired/contracted are in good condition to prevent breakdowns on roads. Remove all construction equipment from the site after construction work. -Availability and proper use of warning signs -Hoarding of site -Use of caution tape around trenches/ excavations -Records on frequency, type and source of illness/accident/injury -Absence of unauthorized persons at active construction sites Construction site Daily Contractor/ Engineering Consultant Sanitation issues and public health impacts Provide bins on site for temporary storage of domestic waste such as lubricant containers, drinking water sachets and carrier bags/packaging materials. Dispose all construction and domestic waste at GWMA approved dump sites and in the approved manner. Ensure all trenches or excavations made during the construction works do not collect stagnant water which could breed mosquitoes. Ensure construction workers use existing institutional toilet facilities or identify nearby public toilet facilities for use. Provide temporary toilets (mobile toilets) for use where there are no existing ones. -Availability and use of bins -Records on frequency and location of waste disposal site of domestic and construction waste -Mobile toilet facilities in place -Presence of stagnant water in trenches Construction site Daily Contractor/ Engineering Consultant
Table 51: Stakeholder Engagement Programme No. Activity Identified Stakeholders Focus of Consultation/ Engagement Timelines/ Frequency Forms of communication Facilitator Preparation of ESMP/ Project design Ministry of Local Government and Rural Development/ Project Coordinating Unit, Lamda Consult, GWCL GWMA (SHEP Coordinator/SHEP Committee), Head Teachers, student representatives, School Management Committee, staff in schools Challenges with WASH implementation in schools, Potential environmental and social issues of concern from the proposed project’s implementation Compliance with World Bank and EPA requirements for GAMA S&W Project Strategies for mitigating the potential impacts and successful maintenance of the proposed facility during their operation Public and occupational health and safety at construction sites Scope of interventions of proposed works for institutional facilities construction and adequacy of sanitation facilities Throughout the ESMP study period One on one Interviews Field visitation Sharing and review of relevant reports Email and phone calls SAL Consult Limited Site preparation to construction School authorities Students Community/ Assembly member Lamda Consult/ Contractor Information on schedule of preparation and construction Awareness creation on the potential impacts and remedial measures to students and community Integration of the ESMP into planning for construction (impacts and mitigation measures) Grievance redress procedures Capacity building for stakeholders for the implementation of the ESMP Two prior to construction General stakeholder meeting for school authorities, Consultant, and contractor Announcement at School Assembly Utilisation of WASH Notice “Talk” boards for students/staff and notice board at site including safety signs Community notifications. Consult/ GWMA Works Department/ Head teacher/ School based Health Coordinator Start of construction School authorities Students Community/ Assembly member Lamda Consult/ Contractor Information on Schedule of construction works, activities and progress of construction Awareness creation on the potential impacts and remedial measures to students and community Training Throughout the construction period General stakeholder meeting for school authorities, Consultant, and contractor Announcement at School Assembly Utilisation of WASH Notice “Talk” boards for Lamda Consult / GWMA Works Department/ Head teacher/ School based teaching
The school has allocated one toilet facility for workers on site. Mayera M/A JHS Robert Kwaku Boglo Irene M Agyei P.T.A Secretary Headmistress 0243139868 0243110940 1/03/2017 Current Practices/Challenges The school purchases disinfectants and toiletries to take care of the existing facility. There is no water supply, so water is harvested during the rainy season. The students bring water from their homes during the dry seasons. There are no GWCL lines around the school. People from the community come to use the facility. The SMC is not functioning because members are not been paid. Funding for existing facilities The pupils pay one cedi per term to cater for the electricity bills. The funds raised to cater for the bills are not adequate. Comments of GAMA Institutional Facilities Project The project started during the schools vacation period. The school was not contacted before the new facility was sited. This would have helped in choosing the appropriate place since the school has problems with land availability. The school provide a temporary storage place for the contractor. The temporary storage place provided for the contractor is a classroom so the delay of the project is making the use of the classrooms a challenge. Asofan Cluster of Schools Vida Boafoa Addo Eric Danso Addo (See Plate 5-3) Head Teacher Head Teacher 0243740809 0248172524 30/11/2016 Current Practices/Challenges The old urinal is very close to the site and hence the headmistress will wish that it is relocated for the safety of pupils. Community members used to break into the school toilet, especially when school is not in session. Comments on GAMA Institutional Facilities Project Headmistress is well informed of the project. Facility not completed. Excavation works have been done. Amasaman Cluster of Schools Sadia Awudi SHEP Coordinator 0244859437 1/03/2017 Current Practices/ Challenges The cluster is made up of 4 basic schools.
The school provides toiletries. The students are educated on how to use the appropriate toiletries from SHS One. The school does not have a health club but nurses from Amasaman Hospital regularly come around to educate the students. There is a girls’ club in the school. The school has a dug out hole which serves as a refuse dump site. Rubbish is burnt on weekends when school is not in session. Comments on GAMA Institutional Facilities Project The manhole of the existing facility is almost full the new facility will be very beneficial. Construction of the new toilet facility should resume as early as possible. The new toilet be very beneficial since it would be a WC. Amasaman Senior High School Adaglo Fredrick Casimir Mensah Evans Assistant Headmaster (Academics) P.T.A Secretary 0208173747 0243725619 1/03/2017 Current Practices/Challenges Since it is a community school, the people living near come to use the old toilet facility but the new facility would be kept under lock to prevent that from reoccurring. There is water supply in the school. Comments on GAMA Institutional Facilities Project The school will provide for purchasing toiletries. The school is really delighted the cubicle for disabled persons factored in the design of the new facility. A temporary room was given to the contractor and workers for storage of materials. There was no interaction between students and workers. There was no noise and dust generation during the construction period. The school and the contractors came into agreement on the appropriate place to lay the pipes. Pokuase R/C Basic School Daniel Osew John Seshie P.T.A Secretary Head Teacher 0243779858 0200396875 1/03/2017 Current Practices/Challenges The existing facility was built by the Municipal Assembly. The P.T.A pays the person that cleans the existing facility. The school has a mechanized well as well as a source of water supply.
9. Sanitation issues and public health impacts All construction phase activities Provide bins on site for temporary storage of domestic waste such as lubricant containers, drinking water sachets and carrier bags/packaging materials. Dispose all construction and domestic at GWMA approved dump sites. Ensure all trenches or excavations made during the construction do not collect stagnant water which could breed mosquitoes. Ensure construction workers use existing school’s toilet facilities or identify nearby public toilet facilities for use. Provide temporary toilets (mobile toilets) for use there are no existing ones. Contractor/ Engineering Consultant Already captured in BoQ OPERATIONS PHASE 1. Nuisance from odour Operation of sanitation facilities Comply with provisions in the Facilities Management Plan (FMP). Ensure good housekeeping at toilet facilities. Clean toilet facilities regularly with disinfectants. Liaise with GWMA to contract a waste management company to regularly collect and dispose waste at GWMA approved dump site. Dislodge septic tanks outside school sessions, such as on weekends. School Authorities / SHEP Coordinator 4,000 (per school per year) 2. Waste generation and disposal Use of sanitation facilities Waste management Maintenance and repair Construct refuse/solid waste holding bay Regularly empty waste bins at the toilets when full. Sensitize pupils/staff on effective use of bins to avoid indiscriminate disposal of waste. Damaged waste bins should be replaced as appropriate. Liaise with GWMA to contract a waste management company to regularly collect and dispose waste at GWMA approved dump site. Inspect septic tanks periodically and dislodge when full. Engineering consultant/ contractor/ School Authorities / SHEP Coordinator BoQ to be updated by the engineering consultant to take care of construction of refuse/ solid waste holding bay in each school: 4,000 (per school per year)
Soil impacts and sediment transport -Observable change in turbidity of water in drains -Observable oil sheen in drains -Observation of rills/gullies -trenches created to channel storm water from the borehole drilling -Construction site -Nearby drains Contractor/ Engineering Consultant No additional cost required aside BoQ Air quality deterioration - Observation of air borne particulates (dust) and exhaust fumes -Records of dampening of construction and routes for vehicles/trucks -Construction site -Immediate environs Daily Contractor/ Engineering Consultant No additional cost required aside BoQ Vibration and nuisance -Complaints on noise nuisance Construction site -Immediate environs Daily Contractor/ Engineering Consultant No additional cost required aside BoQ Visual Intrusion -Hoarding in place -Condition of areas around construction site -Trench constructed during borehole drilling to channel water Construction site -Immediate environs Daily Contractor /Engineering consultant No additional cost required aside BoQ Destruction of property and obstruction of walkways -Evidence of consultations with affected property owners -Record of affected property and action taken -Complains on affected property and obstruction of walkways -Reinstatement of damaged property and landscape -Construction site -immediate environs Daily Contractor /Engineering consultant No additional cost required aside BoQ Waste Management -Availability and use of bins -Records on frequency and location of waste disposal site of domestic and construction waste Construction site Monthly Contractor/ Engineering Consultant No additional cost required aside BoQ Occupational Health & Safety - Workers’ awareness of Contractor’s health and safety policy (The contractor health and safety policy would take into consideration the World Bank EHS guidelines) Construction site Daily Contractor/ Engineering Consultant No additional cost required BoQ
-Availability and proper use of PPEs -Availability and proper use of warning signs -Availability of first aid kit -Adherence to health and safety procedures -Records on frequency, type and source of illness/accident/injury -Records on non-compliances -Absence of unauthorized persons at active construction sites Public safety and traffic issues Availability and proper use of warning signs -Hoarding of site -Use of caution tape around trenches/ excavations -Records on frequency, type and source of illness/accident/injury -Absence of unauthorized persons at active construction sites Construction Site Contractor/Engineering consultant No additional cost required aside BoQ Sanitation issues, health and safety impacts -Availability and use of bins -Records on frequency and location of disposal site of domestic and construction waste -Mobile toilet facilities in -Presence of stagnant water in trenches Construction site Daily Contractor/ Engineering Consultant No additional cost required aside BoQ Public Complaints/ Grievances Redress -Type and nature of complaints and concerns; -Complaint records (Record of grievance and number resolved/unresolved) -Management and Stakeholder Meetings Project community Weekly Grievance Redress Committee 1,000.00 OPERATIONAL PHASE
2. Security issues Security measures (locks, burglar proof) functional Watchman hired Toilet facility Daily School Authorities/ PTA/ Municipal Assembly 1500.00 3. Unavailability of water Storage tanks installed and all connections and plumbing functional Schedule for regular maintenance of boreholes including submersible pumps Leakages and damage to water supply facilities (poly tanks, water supply lines) Beneficiary institution Prior to commissioning of project/ -Daily -Weekly -Monthly School Authorities/ PTA/ Municipal Assembly 1000.00 4. Funding Receipts of payment of bills Programme for fund raising Audited accounts Beneficiary institution Monthly MLGRD-PCU/ Municipal Assembly/ Consultant/ School Authorities /PTA 1500.00 5. Poor maintenance culture Record of training and awareness creation on Facilities Management Plan (FMP) Record of compliance with FMP. Records on major breakdowns including leakages Availability of school hygiene -Beneficiary institution Monthly School Authorities / SHEP Coordinators/ PTA/ Municipal Assembly 1200.00 6. Lack of awareness of the project information Monthly progress carried out Information provided to teachers, students & PTA. -Beneficiary institution Monthly SMC/ PTA/ Municipal SHEP Committee - DECOMMISSIONING 1. Occupational/public safety and traffic Availability and proper use of PPEs Adherence to health and safety procedures Records on frequency, type and source of illness/accident/injury -Beneficiary institution -Daily Contractor/Lamda Consult/ GWMA 2. Waste disposal Availability and use of bins Records on frequency and location of waste disposal site of domestic and construction waste -Beneficiary institution Daily Contractor/ Lamda Consult/ GWMA TOTAL: 9,700.00/yr/sch