The Purchaser shall prepare a record of the Financial Part of the Bid opening that shall include, as a minimum: (a) the name of the Bidder whose Financial Part was opened; (b) the Bid price, per lot (contract) if applicable, including any discounts, (c) if applicable, any Alternative Bid - Financial Part. The Bidders whose envelopes marked ‘Financial Part” have been opened or their representatives who are present shall be requested to sign the record. The omission of a Bidder’s signature on the record shall not invalidate the contents and effect of the record. A copy of the record shall be distributed to all Bidders. Evaluation of Financial of Bids Evaluation of Financial Parts To evaluate the Financial Part of each Bid, the Purchaser shall consider the following: evaluation will be done for Items or Lots (contracts), as specified in the BDS; and the Bid Price as quoted in accordance with ITB 14; adjustment for correction of arithmetic errors in accordance with ITB 35.1; price adjustment due to discounts offered in accordance with ITB 14.4; converting the amount resulting from applying (a) to (c) above, if relevant, to a single currency in accordance with ITB 36; price adjustment due to quantifiable nonmaterial nonconformities in accordance with ITB 29.3; and the additional evaluation factors specified in Section III, Evaluation and Qualification Criteria.
Section II - Bid Data Sheet (BDS) The following specific data for the to be procured shall complement, supplement, and/or amend the provisions in the Instructions to Bidders (ITB). Whenever there is a conflict, the provisions herein shall prevail over those in ITB. [Where an e-procurement system is used, modify the relevant parts of the BDS accordingly to reflect the e-procurement process.] [Instructions for completing the Bid Data Sheet are provided, as needed, in the notes in italics mentioned for the relevant ITB.] ITB Reference A. General ITB 1.1 The reference number of the Request for Bids (RFB) is : [insert reference number of the Request for Bids] The Purchaser is: [insert name of the Purchaser] The name of the RFB is: [insert name of the RFB] The number and identification of lots (contracts) comprising this RFB is: [insert number and identification of lots (contracts)] ITB 1.2(a) [delete if not applicable] Electronic-Procurement System The Purchaser use the following electronic-procurement system to manage this Bidding process: [insert name of the e-system and url address or link] The electronic-procurement system be used to manage the following aspects of the Bidding process: [list aspects here and modify the relevant of the BDS accordingly e.g. issuing bidding document, submissions of Bids, opening of Bids] ITB 2.1 The Borrower is: [insert name of the Borrower and statement of relationship with the Purchaser, if different from the Borrower. This insertion should correspond to the information provided in the RFB] Loan or Financing Agreement amount: [insert US$ equivalent] ____________________________ The name of the Project is: [insert name of the project]
ITB 4.1 Maximum number of members in the Joint Venture (JV) shall be: [insert a number]_______________ ITB 4.5 A list of debarred firms and individuals is available on the Bank’s external website: B. Contents of Bidding Document ITB 7.1 For Clarification of Bid purposes only, the Purchaser’s address is: [insert the corresponding information as required below. This address may be the same as or different from that specified under provision ITB 22.1 for Bid submission] Attention: [insert full name of person, if applicable] Address: [insert street address and number] number: [insert floor and room number, if applicable] City: [insert name of city or town] ZIP Code: [insert postal (ZIP) code, if applicable] Country: : [insert name of country] Telephone: [insert telephone number, including country and city Facsimile number: [insert fax number, including country and city codes] Electronic mail address: [insert email address, if applicable] Requests for clarification should be received by the Purchaser no later than: [insert no. of days]. Web page: [in case used, identify the website with free access where Bidding process information is published]____________________ C. Preparation of Bids ITB 10.1 The language of the Bid is: [insert “English” or” Spanish” or “French”]. [Note: In addition to the language, and if agreed with the Bank, the Purchaser has the option to issue translated versions of the bidding document in another language which should either be: (a) the national language of the Purchaser; or (b) the language used nation-wide in the Purchaser’s country for commercial transactions. In such case, the following text shall be added:] [In addition, the bidding document is translated into the [insert national or nation-wide used] language [if there are more than one national or nation-wide used language, add “and in the ____________” [insert the second national or nation-wide language.] Bids shall have the option to
Price and Completion Schedule - Related Services Currencies in accordance with ITB 15 Date:_________________________ RFB No: _____________________ Alternative No: ________________ Page N ______ of ______ 1 2 3 4 5 6 7 Service N Description of Services (excludes inland transportation and other services required in the Purchaser’s Country to convey the goods to their final destination) Country of Origin Delivery Date at place of Final destination Quantity and physical unit Unit price Price per Service (Col. 5*6 or estimate) [insert number of the Service ] [insert name of Services] [insert country of origin of the Services] [insert delivery date at place of final destination per Service] [insert number of units to be supplied and name of the physical unit] [insert unit price per item] [insert price per item] Total Bid Price Name of Bidder [insert complete name of Bidder] Signature of Bidder [signature of person signing the Bid] Date [insert date]
List of Goods and Delivery Schedule [The Purchaser shall fill in this table, with the exception of the column “Bidder’s offered Delivery date” to be filled by the Bidder] Line Item N Description of Goods Quantity Physical unit Final (Project Site) Destination as specified in BDS Delivery (as per Incoterms) Date Earliest Delivery Date Latest Delivery Date Bidder’s offered Delivery date [to be provided by the Bidder] [insert item No] [insert description of Goods] [insert quantity of item to be supplied] [insert physical unit for the quantity] [insert of Delivery] [insert the number of days following the date of effectiveness the Contract] [insert the number of days following the date of effectiveness the Contract] [insert the number of days following the date of effectiveness the Contract]