The following are some key messages relating to the SDR manual and processes. Keep your contact details updated The STEO website (secure site) features contact details for every TEO. Keep these up-to-date to ensure that important information reaches the appropriate person at your TEO. STEO’s Message of the Day Remember to keep an eye on the Message of the Day that is featured on the home page of the STEO website - you will be informed of the latest news and updates relating to the activities on the STEO website. Passwords for the STEO and NSI websites There is a maximum of three attempts when logging on to the STEO or NSI websites (or any of the NZQA or TEC applications) utilising the Shared Authentication tool. After 3 unsuccessful attempts to logon you will need to contact the MoE Service Desk who will unlock your account and issue a temporary password. Generic course start and end dates Ensure that you only use generic course start and end dates when submitting data to the Ministry where it is impractical to identify the relevant start and end dates for each unit or course. The December SDR is definitive for Enrolment, Student, Course and Course Completion the April and August SDRs are both cumulative for Enrolment, Student, Course and Course Completion, the December SDR must include all data related to valid enrolments for the reporting period Jan to Dec. Qualification Completion is definitive on submission of File Each Qualification completion record is required to be reported only once, but can be reported multiple times. Course Register File The Course Register file should be processed as early as possible so that course differences can be resolved by the TEC without incurring any delays. Once the courses in the file have been approved, you should continue to use this file as the basis for your courses when submitting SDRs.
Secondary Tertiary Alignment Resource (STAR) Is where secondary schools receive funding for the purpose of offering non-conventional and tertiary type courses to their students. STAR funded students may enrol with a tertiary education provider for the purpose of receiving tuition. Non-Formal Education/Courses Non-formal education/course is learning that does not contribute towards a qualification. This includes adult community education courses, courses taken for personal interest (CPI) and learning for which only a certificate of attendance is given. Non-formal education can include assessment, but the assessment does not contribute toward a qualification. If a student receives a certificate of completion or attainment simply by virtue of attending classes, or in some other way, the learning is considered to be non-formal. A quality assured qualification Is one that has been approved by a quality assurance body, such as: New Zealand Vice Chancellors’ Committee (CUAP) or NZQA or its agent ITPQ,; or leads to an award issued by a tertiary education organisation for which the organisation's council (or academic board, with delegation) has given approval. Recognised qualification A qualification that has been approved by a Quality Assurance Body and meets the requirements of the New Zealand Qualifications Framework. Verified NSN (Previously known as ‘Active’) Once the name and date of birth, AND the residential status of the student has been verified, the status of the NSN is ‘Verified’. When a student has an ‘Verified’NSN they have fulfilled the verification requirements for enrolment at any TEO. Unverified NSN (Previously know as ‘Partial’) Is where some of the data on the NSI record is missing or some or all of the data is unverified. An Inactive NSN Is where the record relates to a deceased or fictional person and should no longer be used. A Merged NSN Is the record is no longer current. The record will indicate which NSN should now be used for the student in question.
statistical reporting requirements are outlined on the Information Requirements page. How to report the enrolment of students into other contracted courses A number of organisations and Government Departments, e.g. Ministry of Social Development (MSD) and the TEC, contract TEOs to run specific courses. Students in these contracted courses will have a source of funding (code 12) and should be enrolled under a generic qualification code. For PTEs it is PCCONT. For TEIs it is XXCONT where XX is the two letter organisation code. These students are Type C students. How to report the enrolment of students in a Certificate of Personal Interest The Certificate of Personal Interest (CPI) applies to students who choose to enrol in a recognised course (subject/paper/module) for personal interest only and do not enrol in a Qualification or gain recognised credit toward a qualification. TEIs use XXCPI code. PTEs use PCCPI. PTE students do not receive any Student Achievement Component funding and therefore source of funding will be 'Domestic full fee paying' (code 03).
Field Specifications Classification Code Meaning 00 No formal secondary school qualification 11 14 or more credits at any level 12 NCEA Level 1 or School Certificate 13 NCEA Level 2 or 6th Form Certificate 14 University Entrance 15 NCEA Level 3 or Bursary or Scholarship 09 Overseas qualification (includes International Baccalaureate & Cambridge Exams) 98 Other 99 Not Validation Logic Applies To: Type D students Error 133: SEC_QUAL code is not on classification list 136: FIRST_YR is current year and PRIOR_A is 01 and is 99 546: SEC_QUAL is not valid for return year Warning 134: SEC_QUAL = 99 Data Collection Source: Student application/enrolment form. Frequency: Once, at first enrolment at your organisation. Notes There are a number of ways that a student can attain NCEA Level 2 or 3. For detailed information on allowable credits: Field History The field has existed since data collection was introduced 1999 – Validation amended 2000 – Year of highest secondary qualification dropped and classification amended 2000 – A & B Bursary categories amalgamated - code 06 removed for year students in 2000 2001 – Validation logic introduced 2003 – Code 01 amended to include NCEA level 1 2004 – Validation messages 133, 134 and 136 amended 2004 – Reason for Field description amended 2004 – Classification codes 02 and 07 amended to reflect NCEA levels 2 and 3 2004 – Classification code 08 amended to remove ‘university’ 2005 – Classification 00 through to 08 amended to reflect NCEA levels 1 to 4 2005 – Classification codes 09 amended to reflect additional overseas qualifications taught within New Zealand 2007 – New codes introduced 2007 – Validation 133 amended 2007 – Validation 546 introduced