Attachment 4: Application for Duty Assignment 55 Attachment 5: Biographical Data 57 Attachment 6: Press Release 59 Attachment 7: Course Evaluation 60 Attachment 8: Critique Form 61 Attachment 9: Combined Topic/Lecture Evaluation 63 Attachment 10: Social Event Evaluation 64 Attachment 11: Seminar Advisor Critique 65 Attachment 12: Overall Course Evaluation 67 Attachment 13: College Administration Pitfalls/Solutions 69 Attachment 14: Job Description Evaluation 71 Attachment 15: Seminar Advisor’s 73 Attachment 16: Sequence of Events 83 Attachment 17: Student Information Package 85
Most CAP members enjoy the surroundings and atmosphere of a military installation. Another plus for a military location is cost. Because of lower overhead, the per capita cost of room and board is usually less than any other comparable facility. Also, the use of the other facilities on base, such as classrooms and auditorium, are free. Since bases are self-sustaining communities, other desirable facilities such as swimming pools, tennis courts, libraries, service clubs, snack bars, etc., may be available for CAP use. When fees are charged for the use of these facilities, the charges are usually nominal. If the director and the staff desire to hold the staff college on a military base and no existing relationship has previously been established, the Region Liaison Commander’s Office, or State Director’s Office should be used to seek permission to use the facility. If the base commander is unfamiliar with CAP, its mission, and its role as the auxiliary of the USAF, it may be necessary to make a formal presentation to explain CAP and the purpose of . If the commander agrees to host the college, s/he will usually designate a USAF project officer to provide assistance with facilities and services. The director and staff must cultivate a close working relationship with base personnel. Regardless of the type of facility chosen, accommodations must meet an acceptable level of comfort and convenience. The director or designated representative should personally check the office, housing, dining, classrooms, and auditorium facilities, and look critically at such details as distances to and from the academic areas, parking facilities, restrooms, and snack bars or refreshment machines. Are there telephones in the office, housing, and academic areas and is audiovisual equipment available? Is there Internet access, and if so, is there a fee to use it? Are there “hot” power outlets, adequate lighting, curtains or shutters to darken the auditorium, etc? Remember, the operation of a successful staff college depends in large measure on the personal attention of the RSC director and staff. If the director and staff decide to use a civilian facility, the choice is usually either a college campus, conference center, or recreational camp. Of the three, the conference center, which caters primarily to corporate clients, probably offers the most comfortable surroundings. However, these facilities may be fairly remote and the recreational facilities limited. Another drawback is cost; typically the per capita cost at a conference
Safety Officer The Safety officer is responsible to the RSC Director for the overall safety of the College. Develops a safety plan in conjunction with the RSC Director. Completes an ORM assessment and makes recommendations to reduce risk to staff and students to the RSC Director. Develops required safety briefings for presentation to and students before and during the college. Conducts a safety survey of all sites, vehicles, and events. Works with staff and students to take action to reduce or eliminate risk/hazards if and when they are identified. Develops positive working relationship with facilities’ safety staff, if one exists. Encourages staff and students to promote a culture of safety at the College. Works with staff and students to report safety mishaps and eliminate immediate danger of reoccurrence in the event a mishap has occurred. Checklist NOT LATER THAN TASK 270 days prior Request college approval Course date approved 180 days Key selected Deputy Director Curriculum Coordinator Director of Administration Finance Officer Public Affairs Officer Evaluation Officer Safety Officer 150 days prior First staff meeting Select additional staff Seminar advisors Administrative assistants Review plans of staff and approve Select geographic area Inventory sites
more distinguished person, but regardless of age, always present the gentleman to a lady. Though someone might introduce you to a person of higher rank or higher position by first name, DO NOT USE IT unless you are given permission by the higher ranking person. When introducing your spouse to a person of the opposite gender (except Chiefs of State and very high Church dignitaries), say, Tom (Jennie), this is Colonel Jones. Introducing one lady to another: “Mrs. Allen, may I present Mrs. Smith,” or “Carol, this is Mrs. Smith.” Introducing one officer to another: (Present junior to senior) “Major Smith, this is Captain Jones.” Introducing yourself to an officer of equal or lesser rank: I am Captain Smith.” (Extend your hand.) Introducing yourself to an officer senior to you, “Sir, may I present myself? I am Captain Dover.” Wait for the officer to extend their hand. Graduation Banquet/Dining out – (date) Minute-by Minute Schedule TIME FUNCTIONS AND PARTICIPANTS Lounge – cash bar Members of the college and guests should have arrived Lounge closes Mr/Madam Vice rings dinner chimes – class members and guests assemble in the dining area (ALL PERSONS REMAIN STANDING BEHIND CHAIRS) NOTE: NO COCKTAILS IN THE DINING AREA! Mess is formally opened by the President with one rap of the gavel and the announcement: “The Mess is opened.” Invocation 1933 Toasts (All members and their guests remain standing) President of the Mess: “To our Commander-in-Chief, the President of the ” Members response: “To the President!” Mr/Madam Vice: “To the Chief of Staff, Air Force”