Version Domain Section Change 1.0 Enrollment School Enrollment Template Field 8 (ENROLLMENT DESCRIPTION) – added this field 1.0 Enrollment School Enrollment Template Added instructions on when not to send school enrollment information 1.0 Survey Survey Participant Response The School Survey is changed from 38 questions to 39 questions 1.0 Survey PATI School Technology Survey Added Question 926 1.0 Staff Staff Template In the template description, changed the Safe Schools reporting date to Collection Window 6 1.0 Snapshot Template In the template description, changed the Safe Schools reporting date to Collection Window 6 1.0 Student Student Template 65 (GRADUATION STATUS CODE) – added a new code: S – ONLY for students reported as exiting special education if they were reported as graduates in the previous year’s Student template 1.0 Student Student Template Field 125 (YEARS IN US SCHOOLS) – added the following language to the Business Rules: “Calculation of number of months is from date of enrollment to October 1 of the current school year.” 1.0 Student Student Template 165 (LOCATION CODE OF RESIDENCE) – added the following language to the Business Rules: If the district of residence does not have a school with the appropriate grade level for the student (a 12th grade student whose district of residence does not have a high school), use 0000. 1.0 Student Student Template Field 167 (SPECIAL EDUCATION REFERRAL) – added this field 1.0 Student Student Template Field 190 (CTE INDICATOR) – added this field 1.0 Student Student Template Field 202 now has a status of Not Collected 1.0 Student Student Template Field 212 (ASSESSMENT PARTICIPATION CODE) – this field 1.0 Student Student Template Field 214 (ASSESSMENT PARTICIPATION CODE 2 ((Keystone Winter Assessment)) – this field
Version Domain Section Change 1.0 Student Student Template Field 215 (ASSESSMENT PARTICIPATION CODE 2 ((Keystone Spring Assessment)) – added this field 1.0 Student Student Template Field 216 (ASSESSMENT PARTICIPATION CODE 2 ((Keystone Summer Assessment)) – added this field 1.0 Student Student Template 217 (DISTRICT CODE OF ENROLLMENT) – added this field 1.0 Student Student Template Added Rule 15: Field 167 (SPECIAL EDUCATION REFERRAL) can only be valued if the student is identified as “Y” or “E” in Field 38 (SPECIAL EDUCATION) 1.0 Student Student Template Added Rule 16: Field 190 (CTE INDICATOR) should only be valued by valid CTEs that are providing all CORE academics to the student 1.0 Student Student Template FAQ 1 – revised the language to read as follows: In all cases of entering a student’s name, whether hyphenated or not, the legal names (first and last) are to be used. If a student’s name changes, legal documentation should be requested for verification. 1.0 Student Student Snapshot Template Field 65 (GRADUATION STATUS CODE) – added a new code: S – ONLY for students reported as exiting special education if they were reported as graduates in the previous year’s Student template 1.0 Student Student Snapshot Template 125 (YEARS IN US SCHOOLS) – added the following language to the Business Rules: Calculation of number of months is from date of enrollment to October 1 of the current school year 1.0 Student Student Snapshot Template Field 165 (LOCATION CODE OF RESIDENCE) – added the following language to the Business Rules: If the district of residence does not have a school with the appropriate grade level for the student (a 12th grade student whose district of residence does not have a high school), use 0000. 1.0 Student Student Snapshot Template Field 167 (SPECIAL EDUCATION REFERRAL) – this field 1.0 Student Student Snapshot Template Field 190 (CTE INDICATOR) – added this field 1.0 Student Student Snapshot Template Field 202 now has a status of Not Collected
OCTOBER 1 COLLECTION DUE 10/31/14 11:59 P.M. Templates Enters Data in Source System - 10/1 - 10/17 Who is responsible? Where is information located? Extracts Data from Source Validates Data in Sandbox 10/20 - 10/31 Corrects Source Data Uploads Data to PIMS ACS Submitted Prior Year Collection SES/School Choice Year Data) District Fact Location Fact Title I Staff & Student Participation (Prior Year Data) District Fact School Year Graduates continued (2013-14) Student* School Year Dropouts continued (2013-14) Student* Cohort Graduation Rate Student*
OCTOBER 1 COLLECTION DUE 10/31/14 11:59 P.M. Templates Enters Data in Source System - 10/1 - 10/17 Who is responsible? Where is information located? Extracts Data from Source Validates Data in Sandbox 10/20 - 10/31 Corrects Source Data Uploads Data to PIMS ACS Submitted Interscholastic Athletic Opportunities (2013-14) Location Fact LEP Professional Survey District Fact Special Education Act 16 -- Services cost per student Student Fact Student OCTOBER 1 COLLECTION DUE 10/31/14 11:59 P.M. Templates Enters Data in Source System - 10/1 - 10/17 Who is responsible? Where is information located? Extracts Data from Source Validates Data in Sandbox 10/20 - 10/31 Corrects Source Data Uploads Data to PIMS ACS Submitted 14-15 Year Collection
DECEMBER 1 COLLECTION DUE 1/31/15 11:59 P.M. Templates Enters Data in Source System - 12/1 - 12/14 Who is responsible? Where is information located? Extracts Data from Source Validates Data in Sandbox 12/15 - 1/3 Corrects Source Data Uploads Data to PIMS ACS Submitted Special Education 12/1 Count Special Education Snapshot Student* School Enrollment PATI Survey Participant Response
MARCH 1 COLLECTION DUE 4/11/15 11:59 P.M. Templates Enters Data in Source System - 3/1 - 3/14 Who is responsible? Where is information located? Extracts Data from Source Validates Data in Sandbox 3/13 - 3/28 Corrects Source Data Uploads Data to PIMS ACS Submitted DATA SET Student (March 1) Student* Student Snapshot (March 1) School Enrollment Child Accounting SD & IU Preliminary JIF Counts Student Calendar Fact School Calendar
JUNE 15 COLLECTION DUE 8/14/15 11:59 P.M. Templates Enters Data in Source System - 6/15 - 7/21 Who is responsible? Where is information located? Extracts Data from Source Validates Data in Sandbox 7/22 - 7/31 Corrects Source Data Uploads Data to PIMS ACS Submitted DATA SET Special Education Exit (Only those Special Ed Students who exited) Special Education Snapshot Student* School Enrollment English Language Learners (End of Year Count/SES Provider) District Fact School Year Graduates continued (2014-15) Student*
JUNE 15 COLLECTION DUE 8/14/15 11:59 P.M. Templates Enters Data in Source System - 6/15 - 7/21 Who is responsible? Where is information located? Extracts Data from Source Validates Data in Sandbox 7/22 - 7/31 Corrects Source Data Uploads Data to PIMS ACS Submitted School Year Dropouts continued (2014-15) Student* Cohort Graduation Rate 5 & 6 Student* Student (Year End) Student* Student Snapshot (Year End) School Enrollment Programs Programs Fact
JULY 15 COLLECTION DUE 9/29/15 11:59 P.M. Templates Enters Data in Source System - 7/15 - 8/31 Who is responsible? Where is information located? Extracts Data from Source Validates Data in Sandbox 9/1 - 9/14 Corrects Source Data Uploads Data to PIMS ACS Submitted DATA SET Student Student* School Enrollment Child Accounting Student Calendar Fact School Calendar Career & Technical Education CTE Student Fact CTE Industry Credential
Student Snapshot CTE Students Only (6/30) - A year long compiled snapshot. COLLECTIONS OPEN YEAR LONG Templates Enters Data in Source System Who is responsible? is information located? Extracts Data from Source NOTES DATA SET Student Updates & Internal Snapshot Student* School Enrollment Programs Programs Fact Student*
Course (HQT - Closes 6/30/2015 and CDT -Open All Year) Course Course Instructor Student Course Enrollment Staff Student Subtest COLLECTIONS OPEN YEAR LONG Templates Enters Data in Source System Who is responsible? Where is information located? Extracts Data from Source FOR INTERNAL SNAPSHOTS Staff Staff Safe Schools District Fact Incident Incident Offender
Safe Schools Continued Staff Snapshot 6/15/2015 (School Security Personnel Only) Staff Assignment (9998 Only) Staff Development Fact INTERNAL SNAPSHOTS PIMS generated Snapshot Required/Updates LEA updates completed by Where is information located? Extracts Data from Source Validates Data in Sandbox Corrects Source Data Uploads Data to PIMS Completion Date DATA SET
Pre-codes Winter Keystone Internal Snapshot (Student, School Enrollment) Required 9/29/2014 Pre-Codes PSSA Internal Snapshot (Student, School Enrollment) Required 11/13/2014 Updates for Winter Keystone ** Internal Snapshot (Student, School Enrollment) Required if school has students taking Keystones Access for ELL Precode Internal Snapshot (Student, School Enrollment) Required 12/1/2014 Special Education Internal Snapshot (All Students on Jan 31) 1/31/2015 INTERNAL SNAPSHOTS PIMS generated Snapshot Required/Updates LEA updates completed by Where is information located? Extracts Data from Source Validates Data in Sandbox Corrects Source Data Uploads Data to PIMS Completion Date
Precode for Spring Keystone Internal Snapshot (Student, School Enrollment) Required if school has students taking Keystones 3/2/2015 PSSA Student Demographic Refresh Internal Snapshot (Student, School Enrollment) Required for schools any of the grades 3 - 8 4/17/2015 PSSA Student Demographic Refresh Internal Snapshot (Student, School Enrollment) Required for schools any of the grades 3 - 8 4/24/2015 PSSA Student Demographic Refresh Internal Snapshot (Student, School Enrollment) Required for schools any of the grades 3 - 8 5/1/2015 PSSA Student Demographic Refresh Internal Snapshot (Student, School Enrollment) Required for schools any of the grades 3 - 8 5/8/2015 Precode for Summer Keystone Exams Internal Snapshot (Student, School Enrollment) Required if school has students taking Keystones 5/11/2015 INTERNAL SNAPSHOTS PIMS generated Snapshot Required/Updates LEA updates completed by is information located? Extracts Data from Source Validates Data in Sandbox Corrects Source Data Uploads Data to PIMS Completion Date
ELL Accountability Internal Snapshot (Student, School Enrollment) Required 5/14/2015 Winter & Spring Keystone Exam Update (Accountability Reporting) Internal Snapshot (Student, School Enrollment) Required if school has students taking Keystones 5/26/2015 Special Education Internal Snapshot (All Students on Jun 15) 8/14/2015 ELL Year end Internal Snapshot to collect year end student data 8/21/2015