District One – Ruschelle Hamilton; District Two – Shirley Hudson; District – Bobby Gross-ABSENT; District Four – Mary Lou Hamilton; District Five – Ina Southwood 07242012-026. APPROVE INTERAGENCY AGREEMENTS WITH DJJ FOR JUVENILE DETENTION CENTER AND CADET LEADERSHIP AND EDUCATION PROGRAM It was moved by Ina Southwood and seconded by Ruschelle Hamilton to approve the Interagency Agreements with the Department for Juvenile Justice and the Breathitt County School District for the Juvenile Detention Center and the Cadet Leadership and Education Program. Voting: Bobby Gross – ABSENT; Mary Lou Hamilton – Aye; Ruschelle Hamilton – Aye; Shirley Hudson – Abstain; Ina Southwood – Aye 07242012-027. APPROVE COMMUNITY WORK TRANSITION PROGRAM FOR BHS It was by Ina Southwood and seconded by Ruschelle Hamilton to approve the Community Based Work Transition Program Agreement with matching funds for Breathitt High School for the 2012-2013 school year. Voting: Unanimous All “Aye” 07242012-028. APPROVE FULL UTILIZATION AGREEMENT FOR PRESCHOOL WITH MIDDLE KENTUCKY RIVER HEAD START PROGRAM It was moved by Ina Southwood and seconded by Ruschelle Hamilton to approve the full utilization agreement for preschool with the Middle Kentucky River Head Start Program. Voting: Unanimous All “Aye” 07242012-029. APPROVE READ TO ACHIEVE ASSURANCE STATEMENTS It was moved by Ina Southwood and seconded by Ruschelle Hamilton to approve the Read to Achieve Assurance Statements for LBJ and Marie Roberts-Caney Elementary Schools for the 2012-2013 school year. Voting: Unanimous All “Aye” 07242012-030. APPROVE RECOMMENDED DIRECT DEPOSIT FOR ALL EMPLOYEES It was moved by Ina Southwood and seconded by Ruschelle Hamilton to approve recommended (not required) direct deposit for all employees. Voting: Unanimous All “Aye” 07242012-031. APPROVE KIDS PROGRAM It was moved by Ina Southwood and seconded by Ruschelle Hamilton to approve the Kids Smile Program through the Breathitt County Health Department for all elementary schools for the 2012-2013 school year. Voting: Unanimous All “Aye” 007 Jackson, Ky., July 24, 2012 The Breathitt County Board of Education met in the Breathitt High School Library, at 5:00 PM, with the following members present: District One – Ruschelle Hamilton; District Two – Shirley Hudson; District Three – Bobby Gross-ABSENT; District Four – Mary Lou Hamilton; District Five – Ina Southwood
08282012-052. ADOPT AGENDA It was moved by Ruschelle Hamilton and seconded by Mary Lou Hamilton that the agenda be adopted as presented. Voting: Unanimous All “Aye” 08282012-053 PRESENTATIONS/REPORTS Highland-Turner Elementary School Principal Robert Stewart welcomed everyone to the school and invited the audience to visit the classrooms while they were there. Superintendent Melanie Stevens read a statement regarding the challenges/changes that have taken place since she became superintendent. 08282012-054. BOARD MEMBER CONCERNS Ina Southwood presented the Breathitt County Times Voice with a copy of the letter received from the Commissioner regarding the cut in funding that the district received. She also complimented Highland-Turner Elementary School and said she always enjoys visiting the school. Gross – None Shirley Hudson presented Supt. Stevens with some documentation regarding the use of cannons at high school events since there has been some question about that issue over the past few weeks. Ms. Hudson said that the insurance company recommends that the “use of cannons should be strictly prohibited”. Mary Lou Hamilton expressed that she was happy to be at Highland-Turner and that the school looks wonderful. 08282012-055. PERSONNEL NOTIFICATIONS Personnel Notifications are attached to the minutes of this meeting. 08282012-056. APPROVE UPDATED MASTER SCHEDULES It was moved by Mary Lou Hamilton and seconded by Ruschelle Hamilton that the updated master schedules be approved; however, any extra time in these calendars should count as bank time. Voting: Bobby Gross – Aye; Mary Lou Hamilton – Aye; Ruschelle Hamilton – Aye; Shirley Hudson – Aye; Ina Southwood – Abstain 012 Jackson, Ky., August 28, 2012 The Breathitt County of Education met in the Highland-Turner Elementary School Library, at 5:00 PM, with the following members present: District One – Ruschelle Hamilton; District Two – Shirley Hudson; District Three – Bobby Gross; District Four – Mary Lou Hamilton; District Five – Ina Southwood 08282012-057. APPROVE AMENDED SCHOOL CALENDAR
District One – Ruschelle Hamilton; District Two – Shirley Hudson; District Three – Bobby Gross; District Four – Mary Lou Hamilton; District Five – Ina Southwood 09252012-097. CONSENT AGENDA – APPROVE USE OF LBJ It was moved by Ina Southwood and seconded by Ruschelle Hamilton to approve the use of LBJ Elementary School gymnasium on Saturday, September 29, 2012, by the Breathitt Heritage Fair, contingent on receipt of insurance. Voting: Bobby Gross – Aye; Mary Lou Hamilton – Aye; Ruschelle Hamilton – Aye; Shirley Hudson – Aye; Ina Southwood – Aye 09252012-098. APPROVE INDIRECT COST RATE It was by Ina Southwood and seconded by Ruschelle Hamilton to approve the indirect cost rate for the school year. This is the amount charged to federal grants for administrative costs to the general fund. Voting: Gross – Aye; Mary Lou Hamilton – Aye; Ruschelle Hamilton – Aye; Shirley Hudson – Aye; Ina Southwood – Aye 09252012-099. APPROVE MOA WITH HAZARD COMMUNITY AND TECHNICAL COLLEGE It was moved by Ruschelle Hamilton and seconded by Ina Southwood to approve the MOA with Hazard Community and Technical College for Human Services. Voting: Bobby Gross – Aye; Mary Lou Hamilton – Aye; Ruschelle Hamilton – Aye; Shirley Hudson – Aye; Ina Southwood – Aye 09252012-100. APPROVE FMLA It was moved by Ina Southwood and seconded by Ruschelle Hamilton to approve FMLA for Employees #3823, 3656, 239, and 343. Voting: Bobby Gross – Aye; Mary Lou Hamilton – Aye; Ruschelle Hamilton – Aye; Shirley Hudson – Aye; Ina Southwood – Aye 09252012-101. APPROVE PROCEDURES FOR BOARD POLICY UPDATES It was move d by Ruschelle Hamilton and seconded by Ina Southwood to approve having the Board Policy Books updated by the Board members individually. Voting: Bobby Gross – Aye; Mary Lou Hamilton – Aye; Ruschelle Hamilton – Aye; Shirley Hudson – Aye; Ina Southwood – Aye 021 Jackson, Ky., September 25, 2012 The Breathitt County Board of Education met in the Rousseau Elementary School Gymnasium, at 5:00 PM, with the following members present: District One – Ruschelle Hamilton; District Two – Shirley Hudson; District Three – Bobby Gross; District Four – Mary Lou Hamilton; District Five – Ina Southwood 2013
enrollment at capacity for the next meeting; will distribute flyers in the community; and will advertise the Center in the newspaper. Voting: Bobby Gross – No; Ruschelle Hamilton – Aye; Shirley Hudson – Aye; Albert Little – No; Ina Southwood – Aye 041 Jackson, Ky., November 20, 2012 The Breathitt County Board of Education met in the Breathitt High School Library at 5:00 PM, with the following members present: District One – Ruschelle Hamilton; District Two – Shirley Hudson; District Three – Bobby Gross; District Four – Albert Little; District Five – Ina Southwood 11202012-184. APPROVE APPLYING FOR 21ST CENTURY LEARNING GRANT It was moved by Ina Southwood and seconded by Albert Little to approve the district to apply for a 21st Century Learning Grant which will provide after school services and activities for the students of the district. Voting: Bobby Gross – Aye; Ruschelle Hamilton – Aye; Shirley Hudson – Aye; Albert Little – Aye; Ina Southwood – Aye 11202012-185. APPROVE UNITE AGREEMENT After a presentation from Eugene Newsome with the UNITE program, regarding the services this agreement provides to the school district, it was moved by Albert Little and seconded by Ina Southwood to approve the UNITE agreement for a total of $27,500.00 matching to place five Americorp Service Workers in the district. Voting: Bobby Gross – Aye; Ruschelle Hamilton – Aye; Shirley Hudson – Aye; Albert Little – Aye; Ina Southwood – Aye 11202012-186. APPROVE PAYMENT OF CLAIM #055-00112 It was by Ina Southwood and seconded by Ruschelle Hamilton to approve Claim #055-00112, which involves paying an employee for days worked beyond contract, as recommended by the Labor Cabinet. Voting: Bobby Gross – Aye; Ruschelle Hamilton – Aye; Shirley Hudson – Aye; Albert Little – Aye; Ina Southwood – Aye 11202012-187. TABLE NON-RESIDENT CONTRACTS It was moved by Ruschelle Hamilton and seconded by Ina Southwood to table approval of non-resident contracts with all surrounding school districts until further information about the number of students travelling between school districts can be presented to the Board. Voting: Bobby Gross – Aye; Ruschelle Hamilton – Aye; Shirley Hudson – Aye; Albert Little – Aye; Ina Southwood – Aye 11202012-188. DISCUSSION OF CORRESPONDENCE FROM NEIL MCCOMB, ASSOCIATED DESIGNERS
Voting: Bobby Gross – Aye; Ruschelle Hamilton – Aye; Albert Little – Aye; Becky Watkins – Aye 02262013-244. RECOMMEND TO THE COMMISSIONER APPROVAL OF BOND REFINANCE It was moved by Bobby Gross and seconded by Albert Little to recommend to the Commissioner approval of a resolution initiating the refinancing process to refund and retire the bond issue dated April 1, 2005. Voting: Bobby Gross – Aye; Ruschelle Hamilton – Aye; Albert Little – Aye; Becky Watkins – Aye The basis for approval of Items III – A-N, were discussed individually with Board members and the audience; and furthermore, State Manager Larry Hammond recommends approval based on consistency with prior plans and dialogue with KDE representatives: 02262013-245. APPROVE MINUTES The minutes were discussed and an error in the voting of last month’s minutes was noted. The error will be corrected and the minutes will be presented again for approval at the next meeting. 058 R E C O R D O F B O A R D P R O C E E D I N G S (MINUTES) Jackson, Ky., February 26, 2013 The Breathitt County Board of Education met in the Breathitt High School Library at 5:00 PM, with the following members present: District One – Ruschelle Hamilton; District Two – Rebecca Watkins; District Three – Bobby Gross; District Four – Albert Little; District Five – Ina Southwood-ABSENT 02262013-246. APPROVE FUND RAISERS Approval of the following fund raisers: Highland-Turner FMD Yummy Lollipop Sales and Icee Sales Highland-Turner FRC Krispy Kreme Donut Sales Breathitt ATC HOSA Club Krispy Kreme Donut Sales MRC Honors Day BHS Softball FanCloth Brochure Sales (BHS Merchandise) BHS Junior/Senior Prom Ticket BHS AP History Rada Brochure Sales, Send Me a Mile Fundraiser, Avon Sales, and Tupperware Sales LBJ Academic Teach Concessions at District Competition LBJ General Fund Group/Sports Team Pictures SMS/BHS Band/Choir Flower Bulb Sales SMS General Fund St. Jude’s Mathathon 02262013-247. APPROVE CLAIMS Approval of subsequent claims, current claims and salaries (bills for payment). 02262013-248. APPROVE TENTATIVE SBDM ALLOCATIONS Approval of the 2013-2014 Tentative SBDM Allocations.
02262013-249. APPROVE ADVERTISING FOR BIDS Approval of advertising for bids for the 2013-2014 school year, the following items: Tires School Pictures Soft Drinks and Related Oil and Lubricants Bus and Maintenance and Supplies Athletic Supplies & Related Items Complete Pest Control Fuel School Supplies Food 02262013-250. APPROVE POLICY/PROCEDURE REVISIONS Approval of the first reading of policy/procedure revisions, most of which are recommended by KSBA. 059 Jackson, Ky., February 26, 2013 The Breathitt County Board of Education met in the Breathitt High School Library at 5:00 PM, with the following members present: District One – Ruschelle Hamilton; District Two – Rebecca Watkins; District – Bobby Gross; District Four – Albert Little; District Five – Ina Southwood-ABSENT 02262013-251. APPROVE FMLA/LEAVE WITHOUT PAY Approval of FMLA or Leave Without Pay for the following employees: Leave Without Pay for Employee #3823 FMLA for Employee #273 FMLA for Employee #4080 FMLA for Employee #4001 02262013-252. APPROVE 3rd PARTY FOOD SERVICE VENDOR Approval of HPS as a 3rd Food Service Bid Provider. 02262013-253. APPROVE REQUESTS TO USE SCHOOL PROPERTY Approval of the following requests to use school property, contingent on the receipt of of insurance: Breathitt County Honey Festival Use of BHS Cafeteria on August 25, 2013, for the Honey Festival Kick-Off Banquet. Breathitt County Honey Festival Use of LBJ Parking Lot on August 31, 2013, for the Honey Festival Parade. Breathitt County Honey Festival Use of LBJ Parking Lot on September 2, 2013, for the Honey Run/Walk. Breathitt County Honey Festival Use of LBJ Cafeteria on August 24, 2013, for the Honey Scholarship Pageant. HT FRC Use of HT Gym on March 10, 2013.
MRC Student Recognitions Hamilton – ACT Achievement Mary Gullett – ACT Achievement; 2013 Kentucky Recognition Ceremony at WKU Area Technology Center Recognitions Justin Addison – Auto Tech Skills USA – 2nd Opening and Closing Ceremony Team; 2nd Place – Skills Dorsie Akemon – Auto Tech Skills USA – 2nd Place Opening and Closing Ceremony Team; 2nd Place – Skills Josh Cockerham - Auto Tech Skills USA – 2nd Place Opening and Closing Ceremony Team; 2nd Place – Skills Chris D. Combs – Auto Tech Skills USA – 2nd Place Opening and Closing Ceremony Team L. Combs – Auto Tech Skills USA – 2nd Place Opening and Closing Ceremony Team Morgan Perkins – Auto Tech Skills USA – 2nd Place Opening and Closing Ceremony Team Brandon Vires – Auto Tech Skills USA – 2nd Place Opening and Closing Ceremony Team Aaron McIntosh – FBLA Destiney Johnson – FBLA 070 Jackson, Ky., April 23, 2013 The Breathitt County Board of Education met in the LBJ Elementary School Library at 5:00 PM, with the following members present: District One – Ruschelle Hamilton; District Two – Rebecca Watkins; District Three – Bobby Gross; District Four – Albert Little; District Five – Ina Southwood Jackie Howard – FBLA James Strong – FBLA Kaitlin Koehler – FBLA Kaitlin Napier – FBLA Katie Rice – FBLA Kaitlin White – FBLA Kenzie Combs – FBLA Madison – FBLA Morgan Phipps – FBLA Whitney Wilder – FBLA John Barnett – 3rd – Carpentry Skills USA Michael Dotson – 1st Promotional Bulletin Board – Carpentry Skills USA D.J. Fugate – Carpentry I Kody Fugate – Carpentry I Taylor Fugate – 3rd Carpentry I Brandon Thorpe – 3rd Place Pledge – Carpentry Skills Jordan Turner – 1st Promotional Bulletin Board – Went to State Competition-Carpentry Skills USA Bryan Brewer – 2nd Place Promotional Bulletin Board – Electricity Skills Kenneth Gabbard – 2nd Place Promotional Bulletin Board – Electricity Skills Brendan Johnson – 3rd Place Residential Wiring David T. Pennington – 1st Place Residential Wiring – Went to State Competition Brianna Haddix 3rd Place Human Growth and Development Knowledge – HOSA-State Competition Jacob Whitaker – 1st Place Medical Spelling HOSA State Competition Dustin – State President of HOSA Brittany Gross – Dental Terminology – HOSA State Kaitlin Campbell – Dental Spelling – HOSA State Courtney Hamblin – Extemporaneous Speaking – HOSA State