Open Procedure “open procedure” means a procedure leading to the award of a contract whereby all interested economic operators may tender for the contract Operating Hours PDF Portable Document Format Phase One Implementation Group A group comprising representatives from each Buyer Organisation in Phase one and the Authority Project Manager Phase Three Implementation Group A comprising representatives from each Buyer Organisation in Phase three and the Authority Project Manager Two Implementation Group A group comprising representatives from each Buyer Organisation in Phase two and the Authority Project Manager PPG Procurement Practitioners Group PQQ Pre Qualification Questionnaire Restricted Procedure “restricted procedure” means a procedure leading to the award of a contract whereby only economic operators selected by the contracting authority may submit tenders for the contract RFI Request for Information RFQ Request for Quote SEE Social Economy Enterprises SFTP Secure File Transfer Protocol SME Small – Medium sized Enterprises SOAP Simple Object Access Protocol SSL Secure Sockets Layer SSR Statement Of Service Requirements Supplier management Web-based Supplier profiling and database tool Suppliers Potential Supplier, successful Supplier or unsuccessful Supplier UDDI Universal Description, Discovery & Integration UNSPSC United Nations Standard Product & Services Code URL Uniform Resource Locator User
[2.1.12] V The eProcurementNI Service must enable the Buyer to produce progress reports at both the level of individual plans and across multiple plans. Mandatory Requirement [2.1.13] V The eProcurementNI Service must offer the Buyer the ability to plan their procurement. The Buyer must be able to use the eProcurementNI Service’s functionality with or without tender planning. Mandatory Requirement [2.1.14] Collaborative Requirements Gathering [2.1.15] This section contains the requirements for a service that enables the Buyer Organisation internal and external procurement stakeholders to gather requirements such as product quantities and detailed descriptions (with a view to issuing individual or aggregated PQQs, ITTs, etc. on behalf of the procurement community) – includes collaborative requirements definition, stakeholder requirements capture, entry and conversion to tender activities. [2.1.16] V The eProcurementNI Service must assist the Buyer in undertaking multi-organisational procurements by allowing stakeholders to share information on volumes of demand, opportunities for aggregation based on categorisation, and market intelligence. Mandatory Requirement [2.1.17] V The eProcurementNI Service must enable the Buyer to engage registered user stakeholders from other Buyer Organisations for specific procurements without requiring duplication of registrations. Mandatory Requirement [2.1.18] V The eProcurementNI Service must allow Buyer user rights to be configured on a procurement by procurement basis without modifying their assigned user profile. Mandatory Requirement [2.1.19] V The eProcurementNI Service must enable the Buyer to review stakeholder responses and incorporate them into electronic tender documentation. Mandatory Requirement [2.1.20] V The eProcurementNI Service must enable the Buyer to set email alerts for stakeholders of key activities of the collaborative procurement process. Mandatory Requirement [2.1.21] V The eProcurementNI Service must enable the Buyer to view an audit trail of the key activities undertaken by stakeholders. Mandatory Requirement
[2.1.53] V The eProcurementNI Service must: enable the Buyer to publish the required notices to OJEU from within the system without the need to re-key; enable the Buyer to monitor the status of sent notices populate a link to the published OJEU notice Mandatory Requirement [2.1.54] V The eProcurementNI Service, on release of a publicly advertised tender, must generate the required notices to the public area of the eProcurementNI Service. Mandatory Requirement [2.1.55] V The eProcurementNI Service must ensure that published tender documentation becomes available to interested bidders but prevents unauthorised access. Mandatory Requirement [2.1.56] V The eProcurementNI Service must alert Suppliers to the publication of specific tender documents where they have registered their interest in specific categories using UNSPSC codes, or have been invited by the Buyer. Mandatory Requirement [2.1.57] V The eProcurementNI Service must enable the Buyer to set a deadline (tender return date and time) by which Suppliers must submit responses and have the ability to amend such a deadline and ensure that Suppliers are alerted to any amendments to a tender deadline. Mandatory Requirement [2.1.58] V The eProcurementNI Service must enable the Buyer to create a deadline for clarification receipt and time by which Suppliers must submit responses and have the ability to amend such a deadline and ensure that Suppliers are alerted to any amendments to a clarification deadline. Mandatory Requirement [2.1.59] V The eProcurementNI Service must enable the to withdraw, update and re-issue versions of tender documents to Suppliers at any point during the advertisement stage of a tender. Suppliers must be alerted of any amendment. Mandatory Requirement [2.1.60] V The eProcurementNI Service must enable the Buyer to amend on-line content at any point during the advertisement stage of a tender. Suppliers must be alerted of any amendment. Mandatory Requirement [2.1.61] V The eProcurementNI Service must enable the Buyer to cancel the procurement process at any stage. Mandatory Requirement
[2.2.39] V The eProcurementNI Service must enable the to exclude a Supplier at any stage of the evaluation process. Mandatory Requirement [2.2.40] V The eProcurementNI Service must enable evaluators to raise any clarification questions they have with the Buyer, as they work through their evaluation tasks. The Buyer must be able to communicate with all panel members. These communications must be logged and become part of the audit trail. Mandatory Requirement [2.2.41] Evaluation Results [2.2.42] V The eProcurementNI Service must allow a Buyer to lock down the evaluation panel scores and comments as and when required. Mandatory Requirement [2.2.43] V The eProcurementNI Service must support the decision process by enabling a Buyer to collate the scores and comments of the evaluation team. Mandatory Requirement [2.2.44] V The eProcurementNI Service must support the decision process by enabling a Buyer to assign a consensus score and comment to a Supplier against each requirement. Mandatory Requirement [2.2.45] V The eProcurementNI Service must provide the facility for consensus score and comments to be signed off by the chairperson and all panel members. Mandatory Requirement [2.2.46] V The eProcurementNI Service must allow evaluators to add an additional comment to their evaluation following consensus. Mandatory Requirement [2.2.47] V The eProcurementNI Service must be configurable to calculate a consensus score for each requirement or requirement section by a variety of means manually or automatically calculated. Mandatory Requirement [2.2.48] V The eProcurementNI Service must create rankings of responses, parts of responses and bidders’ response to individual requirements. Mandatory Requirement [2.2.49] V The eProcurementNI Service must enable a to present a comparison of scores between responses, different evaluators or groups of evaluators. Mandatory Requirement
[2.2.50] V The eProcurementNI Service must enable a Buyer to record, and incorporate into the evaluation any further information arising during the evaluation such as clarification of response or external information. Mandatory Requirement [2.2.51] V The eProcurementNI Service must enable a Buyer to export the evaluation records into other formats, including word-processing and spreadsheet applications. Mandatory Requirement [2.2.52] Sensitivity Analysis [2.2.53].V The eProcurementNI Service must enable the Buyer to run sensitivity analyses on evaluation outcomes. Mandatory Requirement [2.2.54] of Contract [2.2.55].V The eProcurementNI Service must allow a Buyer to award a contract to a single Supplier or multiple Suppliers. Mandatory Requirement [2.2.56].V The eProcurementNI Service must enable the Buyer to prepare, edit and issue a range of documents for issue to Suppliers. Mandatory Requirement [2.2.57].V The eProcurementNI Service must the Buyer to select from a range of correspondence templates or include documents created elsewhere. Mandatory Requirement [2.2.58].V The eProcurementNI Service must be capable of automatically populating communication templates using pre-existing information from within the eProcurementNI Service. Mandatory Requirement [2.2.59].V The eProcurementNI Service must support the decision process by enabling a user to export the evaluation outcome including Supplier name, selection criteria outcome (pass/fail or score), award criteria outcomes (score per criteria and overall score) and ranking into templates held in other formats, including and spreadsheets applications. Mandatory Requirement [2.2.60].V The eProcurementNI Service must enable a Buyer to schedule the issue of correspondence to Suppliers. Mandatory Requirement [2.2.61].V The eProcurementNI Service must indicate that a Supplier has accessed any correspondence issued. Mandatory Requirement processing
Where the eProcurementNI Service takes account of the time zones and daylight saving times of individual users all dates and times displayed must clearly indicate the relevant time zone and any daylight saving adjustments. The displayed dates and times must be accurate, with times shown in hours, minutes and seconds. [3.11] Accessibility [3.12] V The software must be accessible to with visual or other disabilities and be compatible with screen readers or other assistive technology. All web content must comply with the Web Content Accessibility Guidelines (WCAG) 2.0 available at . Mandatory Requirement [3.13] Open Standards [3.14] The software must use open, non-proprietary standards and protocols for external communications and data transfers as outlined in Open Standards Principles: For software interoperability, data and document formats in government IT specifications (available from Mandatory Requirement [3.15] Data Handling [3.16] The eProcurementNI Service must be accredited to handle data classed as “Restricted” (i.e. with Government data classification “IL3”). Mandatory Requirement [3.17] User Access Control, User Rights [3.18] V Access to the non-public areas of the eProcurementNI Service must be available only to authenticated users. Authentication must be provided by individual passwords for each user. The system must the configuration of password policies to control the following: the period after which a password change is required; password minimum length; and Mandatory Requirement
Oaklee Housing Association Ltd 0 0 0 0 2 0 0 2 0 0 2 0 0 2 0 Estimate Open Door Housing Association (NI) Ltd 0 0 0 0 2 0 0 2 0 0 2 0 0 2 0 Estimate Housing Association Ltd 0 0 0 0 2 0 0 2 0 0 2 0 0 2 0 Estimate SHAC 0 0 0 0 2 0 0 2 0 0 2 0 0 2 0 Estimate South Ulster Housing Association Ltd 0 0 0 0 2 0 0 2 0 0 2 0 0 2 0 Estimate St Matthews Housing Association Ltd 0 0 0 0 2 0 0 2 0 0 2 0 0 2 0 Estimate Triangle Housing Association Ltd 0 0 0 0 2 0 0 2 0 0 2 0 0 2 0 Estimate Trinity Housing 0 0 0 0 2 0 0 2 0 0 2 0 0 2 0 Estimate Ulidia Housing Association Ltd 0 0 0 0 2 0 0 2 0 0 2 0 0 2 0 Estimate Wesley Housing Association Ltd 0 0 0 0 2 0 0 2 0 0 2 0 0 2 0 Estimate
Index Abnormally Low Tenders 56 Access to Software 93 Accessibility 87 Additional Support 105 Alerts 49 Alternative Selection Methodologies 56 Amendment, Variation, Extension, Termination etc 70 Approval of Tender 41 Approver 117 Archiving of Information 30 Auction Design 64 Auction Functionality 63 Auction Operation 64 Auction Operation (Supplier Side) 66 Auctions 62 Logs 27 Audit Trail 50 Award of Contract 60 Browser Compatibility 86 Bulletin Board 31 Business Intelligence / Data Analysis 78 Buyer 117 Buyer Organisation 116 Capacity (Scalability) 91 Collaborative Requirements Gathering 35 Collaborator 117 Communication with Bidders 44 Contract Administration 71 Contract Dissemination 70 Contract Documentation 69 Contract Lifecycle Management 71 Contract Management 68 Contract Manager 117 Contract Monitoring 72 Contract Transition 107 Creation of Tender Documentation 37 Dashboard 31 Data Handling 87 Data Retention & Archiving 90 Data Transfer 100 Document & Content Management 26 Electronic Award Publication 77 Evaluation 51 Evaluation Criteria 53 Evaluation of Tender Responses 57 Evaluation of Tenders 55 Evaluation Results 58
Evaluation 52 Evaluator 117 Event Data 67 Exit & Service Transfer 105 Exports 80 External Interoperability 26 Functionality 52 Future Procurements 31 Helpdesk 98 Hierarchical Structure 96 Implementation Plan 114 Imports 80 Information Availability 89 Integrity & Interoperability 26 Issue / Advertisement of Tender 42 Late Responses 48 Low Value Procurement 74 Managed Auctions 62 Management Information 29 Marketing Activities 106 Offline Responses 48 Open Standards 87 Password Retrieval 98 PEPPOL 91 Phase One 107 Phase Three 112 Phase Two 110 Public Users 118 Receipt of Supplier Responses 48 Registered Supplier User Area 25 Report Definition & Presentation 78 Report Generation & Distribution 79 Reporting 28 Search and Retrieval of Information 45 Self Managed Auctions 63 Sensitivity Analysis 59 Service Administrator 116 Service Continuity & Disaster Recovery 88 Service Requirements 93 Settings 86 Software 85 Software Usability 85 Standard Templates 69 Strategic & Analytical Reporting 78 Sub-Contracting Opportunities 83 Supplier 116 Supplier Administrator 116 Supplier Information Use 25 Supplier Performance Management 72 Supplier Registration 23 System Administration 97 System Administrator 116 System Alerts 28 System Branding 94 System Configuration 94 System Documentation 97 System Hosting 93 System Localisation 95 System Performance 91 System Recovery 89 System Set-up 94 System Templates 34 Technical Requirements 85 Tender Completion, Submission & Receipt 46 Tender Planning 34 Tendering 33 Time 86 Training 102 Training & Test Environments 96 User Access 21 User Access Control, User Rights 87