Has an accounting policies and procedures manual been developed, kept up-to-date, and implemented? This should include fiscal management policies in accordance with Section 16-13A-1. The following policies should include a policy for the following: Regular reconciliation of bank statements; Maintenance of fixed assets inventory; Deposit of incoming funds; and Review of monthly revenues and expenditures Ask to view manual and do a review of manual, if available. Verify the 4 specific policies. Is the system’s teacher salary schedule in compliance with the State Minimum Salary Schedule in giving consideration to the following: Highest degree earned from a regionally accredited institution including Bachelor’s, Master’s, Sixth Year, Doctorate’s, and no degree? Check a sample of personnel folders for years’ experience and verify that teachers are being paid on appropriate cell of salary matrix. Check salary schedule submitted to SDE with budget. Public education experience? 2 Y N N/A TA DOCUMENTS THAT MAY SUPPORT COMPLIANCE Are monthly financial statements and check registers posted to Board’s website pursuant to Section Verify that Board’s website contains most recent monthly documents and verify google docs worksheet According to the form provided by the State Superintendent of Education containing the required affirmation statements in Rule No. 290-1-5-.02 (Ala. Admin. Code) that each elected or appointed member of a local board of education must sign before assuming each term of office, has each signed affirmation been recorded in the minutes of the board by the secretary of the local board of education? Ala. Code 290-1-5-.02(1) Copy of board minutes Signed affirmation
d) describe how the local educational agency will monitor students’ progress in meeting the challenging State academic standards by identifying and implementing instructional and other strategies intended to strengthen academic programs and improve school conditions for student learning? Section 1112(b)(2) e) describe how the local educational agency will identify and address, as required under State plans as described in Section 1111(g)(1)(B), any disparities that result in low income students and minority students being taught at higher rates than other students by ineffective, inexperienced, or out-of-field teachers? Section 1112(b)(3) f) describe how the local educational agency will carry out its responsibilities under paragraphs (1) and (2) of Section 1111(d), School Support and Improvement Activities for schools identified as 1) Comprehensive Support and/or 2) Targeted Support? Section 1112(b)(4) 7 Y N N/A TA DOCUMENTS THAT MAY SUPPORT COMPLIANCE g) describe the poverty criteria that will be used to select school attendance areas under Section 1113, Section 1113 states an LEA may only use Title I funds in an eligible school attendance area (ESEA Section 1113(a)(1)), which is a school attendance area in which the percentage of children from low-income families is:
25 J. Title I, Part D, Subpart 2 – Education of Neglected/Delinquent Children (Section 1401) Y N N/A TA DOCUMENTS THAT MAY SUPPORT COMPLIANCE Is there evidence that participating schools implement the following according to the approved application: coordination with facilities that work with delinquent children and youth to ensure their participation in an educational program that is comparable to the one operated in the local school? Section 1422. (20 U.S.C. 6452(d)) Staff Interviews. Examples of how the education of students at the institution is focused on district curriculum, instructional and assessment related to acceptable completion of academic programs. Examples of professional staff working at the institution have comparable opportunities to participate in district professional development offerings. a program for children and youth returning from correctional facilities? (Transition Plan) Section 1422. (20 U.S.C. 6452) Staff Interviews. Program description. coordination of existing educational programs to meet the unique educational needs and characteristics of the children and youth? Section 1423. (20 U.S.C. 6451) Staff Interviews. Program description. as appropriate, coordination with existing social, health, and other services to meet the needs of returning students? Section 1423. (20 U.S.C. 6453) (5-6) Interviews. List of agencies services. as appropriate, partnerships with local business to develop training, youth entrepreneurship education, and mentoring services to participating students? Section 1423. (20 U.S.C. 6453(7) Staff Interviews. List of agencies services. as appropriate, involvement of parents in efforts to improve educational achievement, assist in drop-out prevention, activities, and to prevent the involvement of their children in delinquent activities? Section 1423. (20 U.S.C. 6453)(8) Engagement of parents in the students’ educational plan. List of ways parents can provide input related to education program. List of parent involvement activities or resources made available to parents. coordination with programs operated under the Juvenile Justice and Delinquency Prevention Act of 1974 and other comparable programs? Section 1423. (20 U.S.C. 6453(10) Staff Interviews. List of appropriate programs based
Y N N/A TA DOCUMENTS THAT MAY SUPPORT COMPLIANCE m) programs that skills in science, technology, engineering, and mathematics (referred to in this paragraph as ‘STEM’), including computer science and that foster innovation in learning by supporting nontraditional STEM education teaching methods? Section 4205(a)(13) List of STEM activities Lesson Plans EZ Reports: Activity Report Test data Attendance sheets for EZ Reports Original grant application Copy of daily/weekly monthly schedules Copy of lesson plans List of activities and events List of field trips trip log for school year and summer (destination, costs, date, etc.) trip agenda/lesson plan, including follow-up activities Copy of former reports if applicable, with action plans developed from findings List of enrichment opportunities for students List of all family activities and events with attendance sheets Documentation of Field trip approval programs that partner with in-demand fields of the workforce or build career competencies and career readiness and ensure that local workforce and career readiness skills are aligned with the Carl D. Perkins Career and Technical Education Act of 2006 (20 U.S.C. 2301 et seq.) and the Workforce Innovation and Opportunity Act (29 U.S.C. 3101 et. Seq.) Section 4205(a)(14) Lesson Plans EZ reports: Activity report Test Data Attendance sheets from EZ reports Original grant application Daily/weekly schedules List of tool/program/events that address workforce and career readiness Is the program implementing Parent and Family Engagement Activities that offer families of students served by community learning centers opportunities for active and meaningful engagement in their children’s education, including opportunities for literacy and related educational development? Section 4201 (a)(3) Evidence that parents have been notified about 21st CCLC program and activities: newsletters and flyers Agendas – copy for each activity Sign-in sheets Copy of Parental Involvement – can use Title I plan and add section about 21st Century Required Parent Orientation meeting (invitation, agenda, sign-in sheets, minutes) 37
Does the LEA use best practices, including research or evidence-based practices, to provide educational and related activities that will complement and enhance academic performance, achievement, postsecondary and workforce preparation, and positive youth development of the students? Section 4204(b)(2)(J) LEA/School Interview Lesson Plans List of Evidence Based practices Has the grantee developed a sustainability plan and made efforts to recruit and retain established collaborators and partners to ensure long-term commitment of resources and are sustainability funds maintained in keeping with sound accounting practices, and clearly differentiated from all other funding sources? Board Policy (Accounting Practices) Copy of comprehensive, detailed plan – this can be from the application copy the sustainability section of the grant Narrative about how tuition is charged and deposited into the sustainability account List of all partners and the services they provide List of all volunteers and the services they provide Copy of detailed monthly sustainability income report Copy of detailed monthly sustainability expenditure report Copies of additional grants Copies of additional donations Are students offered a broad array of additional services, programs, and activities, such as youth development activities, service learning, nutrition and health education, drug violence prevention programs, counseling programs, arts, music, physical fitness and wellness programs, technology education programs, financial literacy programs, environmental literacy programs, mathematics, science, career and technical programs, internship or apprenticeship programs, and other ties to an in-demand industry sector or occupation for high school students that are designed to reinforce and complement the regular academic program of participating students? Section 4201(a)(2) Program documents and schedules, should include the following: Lesson Plans List of Activities and Events List of Field Trips and corresponding documentation Copy of schedules Copy of former reports if applicable, with action plans developed from findings List of enrichment opportunities for students List of STEM activities Interviews with School/Agency personnel Interviews with collaborative partners Interviews with Advisory council members and Parents On-site visits and recommendations of State Technical Advisor List of Family Events and Attendance rosters at events* 43 Y N N/A TA DOCUMENTS THAT MAY SUPPORT COMPLIANCE Does the 21st CCLC program partner with local agencies, schools, and organizations? Copy of Service Learning Project List of all partners and the services they provide
such as: Section 9102(A)(6) a) Referrals of homeless children and youth for medical, dental, mental health, and other support services? Interview: Federal Programs Coordinator and/or Homeless Liaison 1. What process do you have in place to provide other support services to your homeless students? 2. What collaborative agencies do you use to aid with these services? 3. How do you keep records of providing medical, dental, and counseling services to the homeless students? b) Student service programs related to violence prevention and behavioral counseling? c) Programs addressing the unique needs for homeless children and youth that may arise from domestic violence? the LEA ensure that homeless children and youth are not stigmatized and/or alienated due to their homeless status? Section 9102(G)(J)(i) Interview: Federal Programs Coordinator and/or Homeless Liaison 1. What procedures and practices are used to ensure that homeless students are not stigmatized or segregated? 2. What school activities/programs do homeless students participate? 3. How do you ensure that homeless students have the same opportunities as the other students in the school? the LEA consider student-centered factors related to a or youth’s best interest to keep a homeless child or youth in his or her school of origin, except when doing so is contrary to the wishes of the child’s or youth’s parent or guardian or the unaccompanied youth’s wishes? Section 9102(B)(3)(A)(i) Are parents or guardians of homeless students informed of the educational opportunities available to their children and provided meaningful opportunities to participate in the education of their children, including school of origin and transportation options? How does the LEA conduct best interest determinations for placement decisions? How is transportation provided, at the request of the parent or guardian or liaison, to and from the school of origin? the LEA ensure that homeless children and youth are provided educational services needed to allow them to achieve the same challenging state content and student performance standards as all other students? Section 9102(4)(A) Interview: Homeless Liaison. 1. How are the services determined and provided? 48 Y N N/A TA DOCUMENTS THAT MAY SUPPORT COMPLIANCE the LEA with a McKinney-Vento Competitive Grant use activities authorized under the McKinney-Vento Act? (16 activities) Interview Homeless Liaison What activity or activities are you currently using M-V funds to support?
Has the LEA implemented such strategies as financial incentives, increased opportunities for promotion and career growth, and more flexible work conditions that are designed to recruit, place, and retain staff with the skills necessary to meet the needs of students in the school, taking into consideration the results from the teacher and principal evaluation and support system described above? Requirements for School Improvement Grants, Federal Register 2/9/2015, I.A.2.d Interviews Teacher and principal evaluation results SIG Transformation Model: Comprehensive Instructional Reform Strategies the LEA ensure that all transformation schools use data to identify and implement an instructional program that is research-based and vertically aligned from one grade to the next as well as aligned with State academic standards? Final Requirements for School Improvement Grants, Federal Register 2/9/2015, I.A.2.d Interviews Alignment of LEA/school instructional program with ALCOS Does the LEA promote the continuous use of student data (such as formative, interim, and summative assessments) to inform and differentiate instruction in order to meet the academic needs of individual students? Final Requirements for School Improvement Grants, Federal Register 2/9/2015, I.A.2.d Interviews Examples of formative, interim, summative assessments and how documents are used to adjust instruction the LEA provide ongoing, job-embedded professional development (e.g., regarding pedagogy, instruction that reflects a deeper understanding of the community served by the school, or differentiated instruction) that is aligned with the school’s comprehensive instructional program and designed with school staff to ensure they are equipped to facilitate effective teaching and learning and have the capacity to implement successfully school reform strategies? Final Requirements for School Improvement Grants, Federal Register 2/9/2015, I.A.2.d Interviews Schedule of PD activities offered by LEA aligned to ALCOS Attendance sheets for professional development sessions offered to all teachers in SIG schools 51 Y N N/A TA Notes
the LEA promote the continuous use of student data (such as from formative, interim, and summative assessments) to inform and differentiate instruction in order to meet the academic needs of individual students? Final Requirements for School Improvement Grants, Federal Register, 2/9/2015, I.A.2.d Interviews Examples of formative, interim, summative assessments and how documents are used to adjust instruction the LEA require the transformation schools to establish schedules and strategies that provide increased learning time (meaning a longer school day, week, or year schedule to significantly increase the total number of school hours for a) instruction in one or more core academic subjects, including English, reading or language arts, mathematics, science, foreign languages, civics and government, economics, arts, history, and geography; b) instruction in other subjects and enrichment activities that contribute to a well-rounded education, including, for example, physical education, service learning, and experiential and workbased learning opportunities that are provided by partnering, as appropriate, with other organizations; and c) teachers to collaborate, plan, and engage in professional development within and across grades and subjects)? Final Requirements for School Improvement Grants, Federal Register, 2/9/2015, I.A.2.d Interviews School schedules provided for previous and present school year the LEA provide appropriate and community-oriented services and supports for students? Final Requirements for School Improvement Grants, Federal Register, 2/9/2015, I.A.2.d Interviews List of available services SIG Whole-School Reform Model Is there evidence that the LEA is using the school improvement funds specifically to improve student achievement in accordance with the SDE approved budget and the LEA and school plans? (Includes 1003(a) and if applicable 1003(g) 2006 LEA and School Improvement Guidance D-6) Interviews Review LEA/ school plan for alignment with expenditures 55 Y N N/A TA DOCUMENTS THAT MAY SUPPORT COMPLIANE
ACCOUNTABILITY Participated in professional development activities? Copy of Chalkable professional development profile Certificates of Attendance 64 B. Transcript Audit Y N N/A TA DOCUMENTS THAT MAY SUPPORT COMPLIANCE Does the school policy reflect the Alabama High School Diploma graduation requirements? Alabama Administrative Code 290-3-1-02(8) and (8)(a) Copy of local school board policy Are these policies and/or procedures which address grading practices an accurate reporting of student grades? Copy of school board policies and/or procedures which address grading scales and grade reporting Copy of procedures used for addressing grading/transcript reporting errors Are the rosters for juniors and seniors printed from Chalkable within a week of the monitoring visit? Date stamp on the printed roster is within the appropriate time-frame Do transcripts reflect the student’s current class schedule? Student’s current schedule is printed on the transcript. Separate schedules will not be accepted Do the audited transcripts have errors in less than 25% of the records reviewed?? NOTE: Errors include: missing core credits, missing elective credits, sequencing mistakes, duplicated courses, etc. Do transcripts accurately reflect credits obtained through Credit Recovery? Transcripts denotes Credit Recovery classes (e.g., Credit Recovery, name of Credit Recovery Program, etc._ This should be reflected within he notes and/or term section of the transcript Report Cards may be reviewed during this time Is the course taken in Credit Recovery the appropriate selection to complete the needed credit? Course recovered is the same as the course failed There is not a mismatch between courses recovered and courses taken (e.g.: need half credit of Pre-AP Biology, recovered Biology) Is evidence to support that the student and parent(s) are counseled during academic planning sessions? Log of parent/student meetings regarding course options/credit Transcript reviews with parent, counselor, and student signatures Diploma Requirement/Credit Checklist for all students on file. This may be electronic or hard copy
Code of Alabama (1975)§16-1-24.3(a)(c) 69 STUDENT HARASSMENT PREVENTION ACT Y N N/A TA DOCUMENTS THAT MAY SUPPORT COMPLIANCE 11. Has the board established a policy in compliance with the Student Harassment Prevention Act, and does the local board have in place a clearly defined procedure for a student, or the parent or guardian of the affected student, to report harassment on a form authorized by the local board of education? Code of Alabama (1975)§16-28B-9; §16-28B-4(c)? Copy of Harassment policy Copy of Harassment Form Upload policy in Virtual Alabama School Safety System, or ASSIST 12. Is there sufficient evidence to show the implementation of a comprehensive program of violence prevention that is, at a minimum, designed to promote a school environment that is free of harassment, intimidation, violence, and threats of violence? Code of Alabama (1975); §16-28B-6 Documentation of a comprehensive SDFSC program Upload documentation in Virtual Alabama School Safety System, or ASSIST 13. Does each school implement the standards and policies for programs in an effort to prevent student suicide as defined in the Code of Alabama (1975) §16-28B-8? Description of program procedures Upload documentation in Virtual Alabama School Safety System, or ASSIST DRUG FREE-LEARNING ENVIRONMENTS 14. Is there sufficient evidence to show the implementation of comprehensive programs of drug, alcohol, and tobacco abuse prevention that is, at a minimum, designed for: Code of Alabama (1975); §16-41-2, §16-41-3 and §16-41-7 All students and employees including appropriate activities? Code of Alabama (1975) §16-41-3, §16-41-4 Documentation of a comprehensive SDFSC programs for students and employees Upload documentation in Virtual Alabama School Safety System, or ASSIST b. Teaches the adverse and dangerous effects of drugs on the human mind and body? Code of Alabama (1975) §16-41-3 Documentation of a comprehensive program. Upload documentation in Virtual Alabama School Safety System, or ASSIST