(including verification of QTS status where applicable) CRB /DBS enhanced n/a YES YES YES YES YES CRB/DBS standard n/a (YES) (YES) n/a n/a n/a Barred List check (record if separate from CRB/DBS) YES YES YES YES YES YES Prohibition from teaching check n/a n/a n/a n/a YES (staff undertaking ‘teaching work’ only)** YES (staff undertaking ‘teaching work’ only)** Prohibition from management check n/a n/a n/a n/a n/a YES (staff in specific positions only) Childcare disqualification (where applicable) YES YES YES YES YES YES Overseas (including EEA*) where applicable n/a n/a YES YES YES YES to work in UK where applicable YES YES YES YES YES YES References Preferable Preferable YES YES YES YES Previous employment history Preferable Preferable YES YES YES YES Medical fitness Preferable Preferable YES YES YES YES Notes: ( ) Up to May 2007, a standard CRB was acceptable for school staff (e.g. ancillary staff) not involved in regularly caring for, training, supervising or being in sole charge of pupils under 18. Boarding have needed an enhanced CRB/DBS since 1st April 2002. Under the 2010 revision of the National Minimum Standards for Boarding Schools, as in day schools work may be started pending arrival of a DBS certificate as long as other checks have been completed and supervision arrangements are in place. * The EEA is a statutory requirement from 5 September 2016 ** refer to section on Prohibition from Teaching checks for further details AGENCY Employment . . . Pre March 2002 1st March 2002 – August 2003 1st September 2003 – 2007 1st May 2007 – 31 March 2012 1st April 2012 - present 12th August 2015 - present Name YES* YES* YES* YES* YES* YES* Address YES* YES* YES* YES* YES* YES*
completed (together with date of and disclosure number) required direct from the agency/ organisation on each individual before individual starts. The school must also have sight of the original DBS disclosure. Peripatetic staff – Yes Enhanced It is a requirement for to subscribe to the DBS ‘update’ service School or by the person them self via an external umbrella body Schools should do an annual using the update service Yes Any staff or workers on school premises when pupils are not present No No VOLUNTEERS Regular unsupervised volunteers Yes Enhanced School Yes, but details of DBS check, references, informal interview and identity check only. No requirement to keep photocopies of ID documents once checked. Volunteers – occasional or supervised No Occasional volunteers do not need to be on the Central Register. Secondary school pupils on work experience or similar Should be considered Enhanced Work experience provider No VISITORS Visitors who may have only brief contact with children but in the presence of GDST staff – e.g. those carrying out repairs or servicing equipment No However if it is possible that workers may come into unsupervised contact with children the school must ensure they have been DBS checked No Unsupervised visitors e.g. Educational Yes Enhanced The external company or service No
Psychologists, Connexions Service staff or the person them self – before the individual starts An identity check must be carried out that the individual arriving at school is the one that has been referred. TRUSTEES AND GOVERNORS Members of the Council of the GDST Yes (the Chairman has to be granted a special DBS signed off by the Secretary of State for Education as s/he is considered the proprietor) Enhanced (however this should not include a barred list check, but must include a prohibition from management check) Office Yes Trust Office Governance will provide relevant details on request. Members of the Academy Trust Board including members of any committee to whom the Academy Trust delegates responsibilities Yes Enhanced (however this should not include a barred list check, but must include a prohibition from management check) Trust Office Yes Trust Office governance will provide relevant details on request Members of Local School Governing Bodies Yes Enhanced (usually including a barred list check on the understanding that the role will involve regular unsupervised contact with children) School Yes Appendix B8b - Summary of all pre-recruitment checks and how to undertake them Name of check How to do the check When ID Schools see original document(s) including photo ID docs such as passport and/or driving licence At interview stage. ID confirmed before starting work & as part of DBS application process Enhanced DBS Online application using Atlantic Data’s system or Disclosure certificate should ideally be seen
‘Status check’ using DBS Update Service (if the person has registered for the service) https://secure.crbonline.gov.uk/crsc/check?execution=e1s1 before starting work, but staff may start work under certain conditions as long as the application has been submitted Children’s Barred List check Either as part of the DBS check Or If done as a separate check, from the Employer Access Online Service via Teachers’ Pensions Online. Schools must register and pay to use the service. Before starting work Prohibition from management check Either as part of the DBS check (provided the correct option is selected on the form) Or If done as a separate check, via the Teacher Regulation Agency (TRA) Teacher Services. This is a free, online service, but schools must first register to use it via Before starting work Prohibition from teaching check Via the Teacher Regulation Agency (TRA) Teacher Services as per Before starting work Overseas check including EEA teacher sanctions EEA check via the Teacher Regulation Agency (TRA) Teacher Services as per above overseas checks as relevant according to individual circumstances Before starting work Childcare disqualification check make a signed declaration on the GDST CDD form. On a periodic basis, schools ask relevant staff for any further declaration Before starting work Right to work in the UK Schools see original documents as per Home Office guidance. At interview stage Qualifications Schools see original documents and for teachers QTS status, completion of induction and probation via the Teacher Regulation Agency (TRA) Teacher Services as per above At interview stage References Schools apply for professional references using GDST template letters and forms Before interview ideally Employment history Information given by applicant on GDST application form. Scrutinised appropriately according to GDST guidance As part of initial recruitment process Medical fitness to work / suitability Staff with regular access to children: Applicant completes GDST medical questionnaire, which is seen and assessed only by the Head and, if needed, a doctor contracted by the GDST Only a conditional offer of employment is made