IMPENDLE MUNICIPALITY INVITATION TO BID YOU ARE HEREBY INVITED TO SUBMIT BIDS FOR THE REQUIREMENTS OF IMPENDLE LOCAL MUNICIPALITY QUOTATION DESCRIPTION INVITATION FOR A SERVICE PROVIDER TO SUPPLY, CONFIGURE AND INSTALL WINDOWS 12 R2 SERVER QUOTATION NUMBER ILM/SCM/QUOTATION/02/2016 CLOSING DATE & TIME WEDNESDAY 29, JULY 2015 AT 12H00 QUOTATION VALIDITY PERIOD 90 DAYS NAME OF ORGANISATION POSTAL ADDRESS CONTACT PERSON TELEPHONE NO. FAX NO. E-MAIL ADDRESS TENDER TABLE OF CONTENT
PLEASE ENSURE THAT THE FOLLOWING FORMS HAVE BEEN DULY COMPLETED AND SIGNED AND THAT ALL DOCUMENTS AS REQUESTED, ARE ATTACHED TO THE TENDER DOCUMENT: No Description Tenderer to Tick For Official Use Only Join Venture agreement (Where applicable) Agreement between two service provider to bid as one for this bid C Tax Clearance Certificate (MBD 2) Is an ORIGINAL and Tax Clearance Certificate attached? C Certificate of Payment of Municipal Accounts (Provide municipal statement of accounts) Is the form duly completed and signed? Are the Identity numbers, residential addresses and municipal account numbers of ALL members, partners, directors, etc. provided on the form as requested? C Declaration of Interest (MBD 4) Is the form duly completed and signed? C Preference Points Claim Form Is the form duly completed and signed? Is a CERTIFIED copy of the B-BBEE Certificate or the original B-BBEE Certificate attached? Declaration of Past Supply Chain Practices (MBD 8) Is the form duly completed and signed? C Certificate of Independent Bid Determination (MBD 9) Is the form duly completed and signed? C Experience of Tenderer Is the form duly completed with relevant experience detailed and signed? Scope of Works / Terms of Reference Is the form duly completed and signed? Form of Offer Is the form duly completed and signed? C Database Registration Is the form duly completed and signed? Are ALL the supporting documents attached? C Proof of membership / Affiliation with ICT South Africa Practice number and registration require. C Copy of company cancelled cheque Is the form duly completed and signed? The tenderer is registered on the Impendle Municipality’s Supplier database C The tenderer is has submitted Proof of Banking details ** C: Failure to comply with these Sections may prejudice the tender.
FORM OF OFFER AND ACCEPTANCE IMPENDLE MUNICIPALITY FORM OF OFFER AND ACCEPTANCE OFFER The employer, identified in the acceptance signature has solicited offers to enter into a contract for: INVITATION FOR A SERVICE PROVIDER TO SUPPLY, CONFIGURE AND INSTALL WINDOWS 12 R2 SERVER -ILM/SCM/QUOTATION/02/2016 The bidder, identified in the offer signature block, has examined the documents listed in the quotation data and addenda thereto as listed in the quotation schedules, and by submitting this offer has accepted the conditions of quotation. By the representative of the bidder, deemed to be duly authorized, signing this part of this form of and acceptance, the bidder offers to perform all of the obligations and liabilities of the contractor under the contract including compliance with all its terms and conditions according to their true intent and meaning for an amount to be determined in accordance with the conditions of contract identified in the contract data. THE OFFERED TOTAL OF THE PRICES INCLUSIVE OF VALUE ADDED TAX IS …………………………………………………………………………………………………………… ……………………………………………………………………………….……… (in words); R…………………………………………………………….. (in figures) (or other suitable wording) This may be accepted by the employer by signing the acceptance part of this form of offer and acceptance and returning one copy of this document to the bidder before the end of the period of validity stated in the tender data, whereupon the bidder becomes the party named as the contractor/ service provider in the conditions of contract identified in the contract data.
9.8 TOTAL NUMBER OF YEARS THE COMPANY/FIRM HAS BEEN IN BUSINESS? ……………. 9.9 I/we, the undersigned, who is / are duly authorised to do so on behalf of the company/firm, certify that the points claimed, based on the B-BBE status level of contribution indicated in paragraph 7 of the foregoing certificate, qualifies the company/ firm for the preference(s) shown and I / we acknowledge that: (i) The information furnished is true and correct; (ii) The preference points claimed are in accordance with the General Conditions as indicated in paragraph 1 of this form. (iii) In the of a contract being awarded as a result of points claimed as shown in paragraph 7, the contractor may be required to furnish documentary proof to the satisfaction of the purchaser that the claims are correct; (iv) If the B-BBEE status level of contribution has been claimed or obtained on a fraudulent basis or any of the conditions of contract have not been fulfilled, the purchaser may, in addition to any other remedy it may have – (a) Disqualify the person from the bidding process; (b) Recover costs, losses or damages it has incurred or suffered as a result of that person’s conduct; (c) Cancel the contract and claim any damages which it has suffered as a result of having to make less favourable arrangements due to such cancellation; restrict the bidder or contractor, its shareholders and directors, or only the shareholders and directors who acted on a fraudulent basis, from obtaining business from any organ of state for a period not exceeding 10 years, after the Audi alteram partem (hear the other side) rule has been applied; and forward the matter for criminal prosecution WITNESSES: ……………………………………… …………………………………… SIGNATURE(S)OF BIDDER(S) ………………………………………
CERTIFICATE OF AUTHORITY FOR JOINT VENTURES This returnable schedule is to be completed by joint ventures. We, the undersigned, are submitting this tender offer in joint venture and hereby authorize Mr./Ms. ……………………………………….., authorized signatory of the company, close corporation or partnership ………………………………………………………………., acting in the capacity of lead partner, to sign all documents in connection with the tender offer and any contract resulting from it on our behalf. NAME OF FIRM ADDRESS DULY AUTHORISED SIGNATORY Lead Partner Signature: Name: Designation: Signature: Name: Designation: Signature: Name: Designation: Note: A copy of the Joint Venture Agreement showing clearly the percentage contribution of each partner to the Joint Venture shall be appended to this schedule. SIGNATURE OF TENDERER: ……………………………………................................. DATE: ………………………………………………..………………..