REPORT MONTH In ‘MM/DD/YYYY’ format, the Report Month is greater than the Production Month and equal to the current month (based on system date), and uses the first day of the month (03/01/2010) If the is blank, the report is rejected. X X X X X REPORT MONTH (S1) In ‘MM/DD/YYYY’ format, and equal to the current month (based on system date) and uses the first day of the month (03/01/2013). S1 Revised: The Report Month on the S1 for revisions greater than ‘00’ must be equal to the Report Month for revision ‘00’ for the same Control Number. X
CONTROL NUMBER (S1) (Continued) Re-filing of the same Revision Number in the current report month is allowed. A second revision with the same control number in the same report month will be rejected. The first 9 digits of the payment Control Number must equal the customer ID number. Use leading zeros if the customer ID number is less than 9 digits. The 10th digit of the payment Control Number is the payment type. The payment types are: the letter ‘P’ for Royalty Payments, ‘K’ for RIK payments, ‘M’ for Federal (MMS) payments, and ‘N’ for NPSL payments. The 11th and 12th digits must be the same as the first two digits of the report month. Digits 13-16 must be the four digits of the report year. The 17th and 18th digits of the Control Number are unique within a Report Month and correspond to the number (starting with ‘00’ each Report Month) of payments made during the Report Month for each payment type. The Control Number used on A-1 and AC forms must be used on the related S-1 form. Principal and interest amounts due on A-1 and AC with the same control number must reconcile to the related S-1 form. Each payment (wire transfer) requires an S1 report with a unique Control Number. X PAYMENT METHOD Payment method must be in all CAPS and identified as: ACH (Automated Clearinghouse), WTN (Federal Wire Transfer), STW (State of Alaska Warrant), or CHK (Company or personal check). Payment Method must not be blank. X
ALLOCATION CODE (VV) CONTINUED If ‘SADJ’ (Settlement Adjustment) allocation code is used, you must put in a value of 99 in the ‘QM’ (Quality Measurement) field if the ‘SADJ’ field has a value other than $0.00. Your VV Form will fail when submitted to DOGMA if you don’t follow these guidelines. If you have a value in the ‘SADJ’ field other than $0.00 and your report passes by putting in a 99 in the ‘QM’ field that will be your notice to submit supporting documentation by email to the NPSL accountant. Otherwise you will be subjected to the admin fee which is $75/day. X ALLOCATION CODE (S1) If a valid Accounting Unit (Report Code ‘P’) or ‘LEASE’ (Report Code ‘AL’) is reported, then PRIN, INTR and TPMT Allocation Codes must be reported for each Accounting Unit or ‘LEASE’. If the Accounting Unit code is ‘ALLL’, must NOT be a PRIN, INTR, TPMT, LPMI, or LPMT Allocation Code. The GT allocation code and the associated amount must be reported and equal the value in the 'AMOUNT ELECTRONICALLY TRANSFERRED' field (found in the S1 header). If 'AF' Allocation Code is reported, then the Payment Date field must be filled in with a valid date. If 'AR' Allocation Code Amount is reported as zero, then the Lease Number and Payment Date fields must be empty. If ‘AR’ Allocation code is reported as non-zero, the Lease Number must be an Active lease and the Lessee must be a Working Interest Owner on the Payment Date. The Payment Date must be a valid date and must be prior to the Report Month. If 'MR' Allocation Code is reported, then the Lease Number and Payment Date fields must be filled in. The lease number must be an Active lease and the Lessee must be a Working Interest Owner on the Payment Date. The Payment Date must be a valid date. If either of the fields are blank the report will reject. If 'OZ' Allocation Code is reported greater or less than zero, then the Number field should have a valid Customer ID and cannot match the Customer ID Number in the header. The Payment Date must be a valid date. If either item is blank the report will reject. X
PRODUCT/DISPOSITION / ALLOCATION CODE COMBINATION Product/Disposition/Allocation code combinations must be codes (oil with oil, gas with gas) and specified in the Allocation Definition Table (maintained on the royalty accounting database) for each report type. Submitted allocation code combinations must be on the list or the report will fail and will need to be corrected and refiled. X X X PRODUCT/DISPOSITION/ ALLOCATION/SELLING ARRANGEMENT CODE COMBINATIONS (A1, VV) Duplicate Product/Disposition/Allocation/Selling Arrangement code combinations on the same report will reject that report. X X ACCOUNTING UNIT/ACCOUNT CODE/ALLOCATION CODE COMBINATION (AC) Accounting Unit /Account Code/Allocation Code combinations must be valid codes and be specified in the Allocation Definition Table. Submitted code combinations must be on the list or the report will be rejected. X PPT FORM/ACCOUNT CODE/ALLOCATION CODE COMBINATION (PT) PPT form /Account Code/Allocation Code combinations must be valid codes and be specified in the Allocation Definition Table. Submitted code combinations must be on the list or the report will be rejected. X