3.2 Success and QUALITY METRICS Quality Metrics 1 Integrate Grants with Projects, Contracts, Receivables, Billing, and General Ledger. Provide data for integration with a wide range of complementary PeopleSoft applications and third-party project management systems (nVision), (XML) applications for Federal Reporting Online. Quality Metrics 2 Track transactions from the beginning of the procurement cycle, through budget check to billing. Quality Metrics 3 Ability to customize, calculate, and submit Grant Draw-down (invoices). Automatic generation of entries for revenue recognition; Manage bill cycles and streamline processes to create a customized billing system 4.0 Project Start Date Completion Date Goals Initiating May 2009 December 2009 Determine project goals and deliverables, Begin development of Project Management Plan, draft IV & V contract and plan. Keeping to the Department of Information Technology guidelines, our Workforce Technology SHARE staff completed the required DoIT Initiation Phase, including creating the NMDWS SHARE Grants project plan, phases and assessments, establishing an executive steering committee, developing a communication strategy, and evaluating procurement options. Planning July 2010 December 2010 Perform software functionality assessment; develop list of procedural and configuration
DeMersseman Legal Oversight NMDWS Legal Counsel John Prihoda SHARE System Development Oversight NMDFA Project Director Jaramillo Cost Functional Owner NMDWS Administrative Operations Manager John Schwartz Receivable Functional Owner NMDWS Financial Coordinator Andrea SHARE Contracts Functional Owner NMDWS Procurement Officer Bernadette Chavez Procurement Functional Owner NMDWS Procurement Agent 6.2 PROJECT GOVERNANCE PLAN DWS SHARE Grants Project 6.3 PROJECT 6.3.1 PROJECT MANAGER CONTACT INFORMATION Mary White NMDWS 841-8561 Mary.White@state.nm.us 6.3.2 PROJECT MANAGER DWS has contracted with a full-time project manager.
Availability of a development environment to maintain integrity of configuration changes, testing and training. Probability: Possible Impact: High Mitigation Strategy: Work with the DoIT systems team to get on the SHARE master schedule for testing etc. Contingency Plan: Escalate conflict resolution to higher management levels. 11.0 COMMUNICATION PLAN REPORTING GRANTS PROJECT COMMUNICATION PLAN Audience Content Developer Message Deliverer Message Frequency Presentation Steering committee & Project Team Project Manager Project Sponsor Project Kickoff at beginning of Planning Phase (new team) Includes the following: Assembling and introducing the team Reviewing communications Communicating team and objectives Reviewing plans Identifying challenging areas Establishing accountability and responsibilities Obtaining team and individual commitments One Time Meeting Steering Committee Project Director/Project Manager Project Director/Project Manager Review project progress including financials, milestones, risks, and issues Obtain deliverable approvals as appropriate Monthly Meeting Project Team Project Manager Project Team Review Process & Performance Weekly Working Meetings Audience determined based on information needed Project Manager and/or Project Team Lead Project Manager and/or Project Lead Ad-hoc meetings that are needed to work through issues, obtain information or to provide information As needed