Disseminate general SharePoint info Teach SharePoint Meet w/ business on "how-to" accomplish tasks Manage file size limits or quotas Initial configuration of WSS (Central IT) settings, but should not make any changes without the SharePoint Administrators permission Networking SQL Administrator SQL backups and restores Has no SharePoint or WSS administration rights SQL Server Administration SQL DBA Infrastructure Resource(s) Responsible for the acquisition, installation and maintenance of the hardware infrastructure. Provide day-to-day operation support to SharePoint Team Review existing infrastructure develop best practices and operation guidelines Networking Configuration Permissions Network Administration Domain Administration Corporate or Regional IT, Communication and Network Engineers, Network Security Engineers. Active Directory Resource(s) Responsible for ensuring the SharePoint is leveraging AD appropriately. Assist with Setting up the SharePoint to use AD for authentication Assist in synchronization of SharePoint with AD Active Directory Access Permissions Active Directory Domain Name Services (DNS) Active Directory architects. SharePoint Roles Role Responsibilities and Tasks Permissions Required Skills Candidate Example SharePoint Administrator Responsible for global SharePoint and WSS configuration, shared services, policies, procedures, and SharePoint vision. Configuration of SharePoint Total access to the entire SharePoint areas and all sites. Total access to SharePoint and site configuration settings. Has no system administrative or SQL administration rights. SharePoint Administration SharePoint Topology Architecture Corporate or Regional IT SharePoint Farm Administrator Area Owner / Administrator Responsible for SharePoint area content. Manage security Create Example: News Area will be managed by the Communications department. Site and Web Permissions Has no Site Collection MasterPage and Page Layout rights. Online Publishing SharePoint Security Communications Lead; other high-level Corporate publishing lead.
Content creation Site Collection Administrator Responsible for site provisioning of all sub-sites; responsible for administering and maintaining site. Manage security for all SharePoint Site Collection Permissions SharePoint Publishing SharePoint Security and Permissions Content Management Advanced SharePoint Features Typically a Site Owner with elevated security rights; a Departmental site admin; anyone in the company with the required SharePoint security knowledge; typically this person would also be the site owner if they are responsible for content. Site Owner Primary and Secondary site Manage the site layout (look and feel), structure, and content. Content creation. Grant access to this site, but not sub-sites. Web designer permissions. SharePoint Security and Permissions Content Management Departmental head; team lead; end user; anyone requesting a site for a business purpose. Web Designer Branding, Page Layout and Graphics design Site Collection Administration HTML, MasterPage and Page Layout design. Graphics development Web Designer, Graphics Designer Contributor Read, Write and Deletion of Content Site Member Permissions Content Management Site or Web Member providing content creation Reader Reader or Viewer of content Has read-only access to content Web Browser Navigation Site or Web Visitor Social Media Moderator Moderate content created by end users for accuracy and … Wiki, Blog, Discussion Board owners. Taxonomy Administrator Manage the Global Information Taxonomy, Global Navigation, Keywords, Best Bets Managed Metadata Administration Managed Metadata, Search Administration SharePoint Administrator’s, Intranet Administrators Business Roles Role Responsibilities and Tasks Required Skills Candidate Example Executive Sponsor Serves as the executive “champion” for the portal. The primary responsibility of the Executive Sponsor is strategic, positioning the solution as a critical mechanism for achieving business value and helping to communicate the value of the solution to the management levels of the organization Overview of SharePoint capabilities. Budget Management. Encourages platform adoption Business Lead include IT) SharePoint Lead Architect Responsible for translating business needs addressed by the Strategy Team into initiatives for the SharePoint and coordinating SharePoint Administrator efforts. analysis This is a business role who understands the
Gather initial business requirements Design the initial architecture for successful development Provide architectural guidance to development Lead consulting team for initial release Manage project risks, and escalate incidents to the team as necessary Work with the Infrastructure Team to develop infrastructure and operation best practices Work with System Administrators to develop best practices IT research planning Project management Group leadership planning company and how the platform can support business needs. Developers Responsible for building the framework and features of the SharePoint. Build the SharePoint look and Feel Modify SharePoint Templates as Needed Build New Web Parts ASP.Net Code Participate in Design Tasks as needed Participate in Development and Testing as needed analysis .NET and SharePoint developers. Power Users. Application Resources Responsible for SharePoint applications and third party applications. Build and maintain applications or web parts that leverage KPI data Business Intelligence, Reporting, Dashboards, and data analytics. analysis Metric design understanding Market research Business Professional/Power User Business Analysts Responsible for communicating with the business to gather requirements and translating them into business solutions. analysis Metric design understanding Typical B/A who understands the Platform’s capabilities Business Owner Responsible for owning and directing a specific piece of the SharePoint, relevant to their business unit, department, or team. planning Departmental head, team lead, or end user having responsibility of a business problem; typically departmental head or higher. Content Creator Responsible for content creation. Web Publishing Site Contributors Legal Responsible for SharePoint and content compliance with legal mandates. of Corporate Legal and Security
level Permissions included by default View Only Enables users to view pages. The View Only level is used for the Excel Services Viewers group. View Pages View Items View Versions Create Alerts Use Self Service Site Creation View Pages Browse User Use Remote Use Client Features Open Limited Access Enables to access shared resources and a specific asset. Limited Access is designed to be with View Pages Browse User Use Remote Use Client
to enable users to access a specific list, library, folder, list item, or without enabling them to access the whole site. Limited Access cannot be edited or deleted. Features Open Read Enables to view pages and list items, and to Limited Access permissions, plus: View Items Open View Versions Create Alerts Use Site Creation View Pages
Enables users to manage personal views, edit items and user delete versions in existing lists and libraries, and add, remove, and update personal Web Parts. Read permissions, plus: Add Items Edit Items Delete Items Delete Versions Browse Edit Personal User Manage Personal Views Personal Web Parts Update Personal Web Parts Edit Enables users to manage lists. Contribute permissions, plus: Manage Design Enables users to view, add, update, delete, approve, and Edit permissions, plus: Add and
items or pages in the website. Apply Themes and Borders Apply Style Sheets Override List Approve Items Full Control Enables users to have full control of the website. All permissions If you use a site template other than the team site template, you will see a different list of default SharePoint permission levels. For example, the following table shows additional permission levels provided with the publishing template. level Permissions included by default Read View pages and For sites only. View Items Open Items View Pages Open Approve Edit and approve list items, and For sites only. Contribute permissions, plus: List Items
Dashboards, Business Intelligence, BPM Applications, Content Corporate stakeholders Divisional SharePoint’s Permanent Controlled; tightly governed Push information to All public sites - content is divisional information Dashboards, Business Intelligence, BPM Applications, Content SharePoint administrators Divisional business owners Department and Team Permanent and Temporary Sharing information (push / pull) Collaboration Ad hoc, lax control Divisional business owners Departmental business owners Project Team Sites Short lived, timed expiration Collaboration Ad hoc, lax control Departmental business owners Personal My Sites Permanent Personal info Pull information Ad hoc, lax control SharePoint administrators Employees