2017/18 SERVICE DELIVERY & BUDGET IMPLEMENTATION PLAN (SDBIP) IDP KEY PERFORMANCE AREA: DEEPENING DEMOCRACY; through enabling all Africans to progressively exercise their constitutional rights and enjoy the full dignity of freedom OFFICE OF THE EXECUTIVE STAKEHOLDER RELATIONS IDP Strategy: strengthening legislative framework for community and stakeholders participation in local government IDP DELIVERABLE INDICATOR EVIDENCE BUDGET ANNUAL PLAN Q1 Q2 Q3 Q4 RESPONSIBLE POSITION Convene State of the District Address (SODA) of the District Address (SODA) Convened Attendance Registers (Stakeholders) 500,000 1 1 Director: OEM Convene Izimbizos 2 Izimbizos convened Attendance Registers (Stakeholders) 10,307,527 2 1 1 Director: OEM Convene IDP and Budget Stakeholders/Community Participation 3 IDP and Budget Stakeholders/Community Participation convened Attendance Registers (Stakeholders) 3 1 1 1 Director: OEM In Partnership with other Spheres of Government, Promote awareness on Commemorative Events 7 Commemorative events held per annum of Attendance (Pictures, Articles) and Reports 7 2 1 2 2 Director: OEM Coordinate and participate on Provincial and National department on IGR related Forums 4 IGR Forums attended per annum Attendance Registers 4 1 1 1 1 Director: OEM EXTERNAL COMMUNICATIONS IDP Strategy: Build High Level of Stakeholder relations and effective communication and Branding DELIVERABLE INDICATOR EVIDENCE BUDGET ANNUAL PLAN Q1 Q2 Q3 Q4 RESPONSIBLE POSITION Monitoring of news that impact on the image of the Council 12 monitoring reports archived electronically 12 Monitoring Reports 12 3 3 3 3 Director: OEM Strategy will assist the Municipality in consistently engaging with relevant stakeholders using relevant messages at the right time. Approved Communication strategy by council Communication Strategy Council Resolution 1 1 Director: OEM
Ensure stakeholder database is updated and classified according to sectors. Stakeholder database updated monthly Stakeholders database 12 3 3 3 3 Director: OEM Update the Events Management policy Events Management policy updated Events Management policy 1 1 Director: OEM Ensure District Communication Forum (DCF) meetings are convened and effective 4 DCF meetings held. Attendance Registers (Stakeholder) 4 1 1 1 1 Director: OEM OFFICE OF THE SPEAKER IDP Strategy: Improve stakeholder relation through public participation Strengthening oversight and Accountability PROJECT/PROGRAMME INDICATOR EVIDENCE BUDGET ANNUAL PLAN RESPONSIBLE POSITION
Coordinate stakeholders and engage them on the offerings of the Sedibeng. 4 stakeholders and community participation held Attendance register Program. Invites (Stakeholder) 200,000 4 1 1 1 1 Ass Manager Stakeholder Relation Coordinate women’s month activities together with local municipalities 4 month programmes convened Attendance Registers Invites (Stakeholder 320,000 4 4 0 0 0 Director: OOS Coordinate Petition Management Committee meetings to process petitions received. 4 Petition Meetings to be convened Attendance register Notice. Minutes 9,146,353 4 1 1 1 1 Petition Officer Research Sedibeng policies to be reviewed. 4 Research Reports on reviewed Sedibeng policies Research Reports on Policies such invites, memo’s 4 1 1 1 1 Researcher: Oversight Matters Coordinate local, Provincial and National department on IGR related Forums 4 IGR Forums convened Attendance Registers Minutes. Program 4 1 1 1 1 Director: OOS Coordinate section 79 MPAC committee meetings including Quarterly Section 79 Committee meetings coordinated Attendance Registers and Reports. Notices 4 1 1 1 1 Committee Coordinator Coordinate section 79 Gender committee meetings including committee Quarterly Section 79 Committee meetings coordinated Attendance Registers and Reports. Notices 4 1 1 1 1 Committee Coordinator Coordinate section 79 Ethics and Rules committee meetings (4) Quarterly Section 79 Committee meetings coordinated Attendance Registers and Reports Minutes Notice 4 1 1 1 1 Committee Coordinator
IDP KEY PERFORMANCE AREA: GOOD AND FINANCIALLY SUSTAINABLE GOVERNANCE; thorough building accountable, effective and clean government, with sound financial management, functional and effective Councils, and strong, visionary leadership. OFFICE OF THE MUNICIPAL MANAGER IDP Strategies : Ensure measurable performance and transparent monitoring of the municipality Consolidate, review and monitor the Sedibeng Growth and Development Strategy Ensure high of Corporate Governance DELIVERABLE INDICATOR EVIDENCE BUDGET ANNUAL PLAN Q1 Q2 Q3 Q4 RESPONSIBLE POSITION Develop an IGR strategy and implementation plan. IGR strategy and implementation plan developed. IGR strategy and implementation plan. 807,413 1 1 Ass Manager: Risk Management & IGR Risk implementation plan to be developed and monitored. Risk implementation plan developed Risk implementation plan and Audit Committee minutes 1 1 Ass Manager: Risk Management & IGR prevention plan to be reviewed. Reviewed fraud prevention plan Reviewed fraud prevention plan 1 1 Ass Manager: Risk Management & IGR Development and implementation of approved plans. Audit plans developed & approved. 3 Year Audit plan and Annual Audit plan 5,052,162 1 1 Ass Manager: Internal Audit Quarterly reports on the implementation of the audit plan Quarterly Reports 4 1 1 1 1 Ass Manager: Internal
4 Reports on ad-hoc assignments Reports 4 1 1 1 1 Ass Manager: Internal Monitoring of an electronic performance management system 4 Monitoring Performance management system Reports Monitoring Reports 1,765,815 4 1 1 1 1 Director: Municipal Systems Development and approval of the Service Delivery & Budget Implementation Plan. SDBIP developed and approved SDBIP and Approval letter 1 1 Director: Municipal Systems Quality assurance and submission for auditing and approval of quarterly reports, mid-year and annual reports, as per legislative requirements. Quality assurance and submission for auditing and approval of quarterly reports Quarterly Reports 4 1 1 1 1 Director: Municipal Systems Quality assurance and submission for auditing and approval of mid-year report Mid Year Report 1 1 Director: Municipal Systems Quality assurance and submission for auditing and approval of annual reports as per Draft Annual report and Final Annual Report 2 1 1 Director: Municipal Systems
legislative requirements. Consolidate and develop a report on the 10 flagship projects as stipulated in the 3rd generation GDS Consolidated report on the 10 flagship projects Report 1 1 Manager: IDP Together with local municipalities, develop and review IDP Framework guide 2017/21, develop annual IDP and Budget process plan Approved IDP Framework guide 2017/21, IDP Framework 2,036,773 1 1 Manager: IDP Develop annual IDP Process Plan and Budget (2017/18 for IDP 2018/19) IDP Process Plan and Budget 1 1 Manager: IDP Develop IDP for 2018/19 IDP 2018/19 Developed and Approved Draft and Final IDP 2018/19 2 1 1 Manager: IDP
Implement and strengthen cost reduction and containment strategy; % savings on operating budget (controllable cost/general expenditure) Monthly actual expenditure versus budget Reports 5% 1.25% 2.5% 3.75% 5% Director Financial Management and Budgets Progressive SDBIP reporting to provide strategic alignment of operations; 100% compliance with performance reporting requirements Quarterly Performance Assessments 100% 100% 100% 100% 100% CFO Continuous performance monitoring, reporting and review; Coaching and mentorship on all reporting levels 100% compliance with performance reporting requirements Quarterly Performance Report 100% 100% 100% 100% 100% CFO Revisit the tariff structure and amend tariffs to be cost recovery driven taken into consideration affordability and benchmarking 100% of review & approval of tariffs during the budget process Monthly Reports to Portfolio Committee 100% 100% 100% 100% 100% Director Financial Management and Budgets Enhance processes to ensure adequate review of financial statements to prevent material misstatements, maintaining unqualified audit status and improve to clean audit status 3 Internal reviews of AFS. 3 Internal reviews of AFS 3 Director Financial Management and Budgets Revisit powers and functions in line with sect 84 of the MSA 1 draft tariff guide developed for 18/19 & 19/20 outer years Draft tariff guide for 18/19 & 19/20 outer years 1 1 Director Financial Management and Budgets Align strategy development and budget to create an enabling environment for investment; 100 Percentage of Programmes aligned to Budget Aligned budget, Procurement Plan, and SCM Dashboard 100% 0 0 100% 100% Director Financial Management and Budgets Provide support to Local municipalities through district CFO forum IGR structure 4 CFO Forums engagements held Minutes, and Attendance Register 4 1 1 1 1 CFO
Initiate and implement SCOA Reforms 100% of financial and accounting transactions conducted on MSCOA SCOA Progress Reports 3,200,000 100% 100% 100% 100% 100% Director Financial Management and Budgets SUPPLY CHAIN MANAGEMENT DELIVERABLE INDICATOR EVIDENCE BUDGET ANNUAL PLAN Q1 Q2 Q3 Q4 RESPONSIBLE POSITION Improve support to small business and cooperatives 50% of compliant suppliers on database Reports on support for SMMEs/Cooperatives, List of compliant suppliers 3,247,267 50% 12.50% 25% 37.5% 50% Director Supply Chain Implement SCM’s National Treasury & Provincial Treasury Reforms 2% increase in number of businesses awarded to people with disabilities. Reports on awards to people with disabilities 2% 0.5% 1% 1.5% 2% Director Supply 50% increase in number of businesses awarded to women owned SMMEs. Reports on awards to owned SMMEs 50% 12.50% 25% 37.5% 50% Director Supply Chain Reduce Municipal under spending on CAPEX. 100% Implementation of procurement plan CAPEX Procurement plan submitted to National Treasury 100% 100% 0 0 0 Director Supply Chain IDP KEY PERFORMANCE AREA: REINTEGRATING THE REGION; with the rest of Gauteng, Southern African to move from an edge to a frontier region, through moving connectivity and transport links. TRANSPORT INFRASTRUCTURE AND ENVIRONMENT
projects in the region Development of Road Asset Management System Rural Road Asset Management System developed Rural Road Asset Management System 2 1 1 Manager: Basic Services LICENSING IDP Strategy: Render effective, efficient and customer orientated licensing services in the region DELIVERABLES INDICATOR EVIDENCE BUDGET ANNUAL PLAN Q1 Q2 Q3 Q4 RESPONSIBLE POSITION Increase number of Driver and Learner licenses in four Licensing Services Centers 4 progress reports on the number of licenses issued at Licensing centres Reports on licenses issued at centres 59,615,937 4 1 1 1 1 Manager: Licensing Centres Open drive thru for license renewal services in the district Drive thru ‘for license renewal services in the district established Drive thru license service, Report with pictures 1 1 Manager: Licensing Centres INFORMATION TECHNOLOGY DELIVERABLES INDICATOR EVIDENCE BUDGET ANNUAL PLAN Q1 Q2 Q3 Q4 RESPONSIBLE POSITIONS Implementation of the Information Security Management System Security Standards, Policies and Procedures Security Standards, Policies and Procedures Reports 4 1 1 1 1 Director: IT Information Technology Governance Framework as Approved Governance Framework 1 1 - - - Director: IT
3 Non- PDP training programmes conducted: Customer Relations Batho – Pele Disciplinary Procedure Attendance Registers, and Reports 3 1 - 1 1 Ass Man: HRD Training for 6 Senior Management Team. CPMD/MFMP registration/attendance registers. 6 6 6 6 6 Ass Man: HRD 100% of Job descriptions Evaluated Job descriptions Evaluation Report 1 - 1 - - Ass Man: OD 4 Wellness programmes Attendance Registers, and Reports 4 1 1 1 1 Ass Man: Wellness Ensure improved labour Collaboration and relationships 8 local labour forum meetings held Attendance Registers and minutes 8 3 1 1 3 Adv. Manager: Labour Relations UTILITIES IDP STRATERGY: Ensure financial Sustainable Local Government including of revenue collection management and financial mobilization DELIVERABLES INDICATOR EVIDENCE BUDGET ANNUAL PLAN Q1 Q2 Q3 Q4 RESPONSIBLE POSITIONS Ensure a self-sustained Vereeniging Fresh Produce Market. 1 Fresh Produce Market Strategy approved and implemented Fresh Produce Market Strategy, and Council Resolution 10,031,027 1 1 - - - Act Director: Utilities Produce Market Project Rebirth implemented Progress Reports on Project Rebirth 4 1 1 1 1 Manager: FPM Ensure a self-sustained Airports 1 Airport Strategy approved and implemented Airport Strategy, and Council Resolution 4,794,064 1 1 - - - Manager: Airports Facilitate, implement and monitor Taxi Ranks Strategy 12 Monitoring reports on 5 taxi ranks submitted Monitoring reports on 5 taxi ranks 735,000 12 3 3 3 3 Act Director: Utilities
FACILITIES IDP Strategy: Develop and Maintain high quality Municipal Facilities DELIVERABLES INDICATOR EVIDENCE BUDGET ANNUAL PLAN Q1 Q2 Q3 Q4 RESPONSIBLE POSITIONS Improve Council image and access to Municipality’s Buildings and Facilities 1 General Maintenance and Repairs Plan approved General Maintenance and Repairs Plan, Manco Resolution 25,444,426 1 1 - - - Director: Facilities 12 Maintenance & Repairs Reports developed Maintenance & Repairs Reports 12 3 3 3 3 Manager: Buildings Ensure effective and efficient Fleet management 1 Management Plan implemented Fleet Management Plan 3,607,512 1 1 - - - Manager: Fleet 12 Fleet Management Reports submitted Monthly Fleet Management Reports 12 3 3 3 3 Manager: Fleet & SUPPORT SERVICES IDP Strategy: Effective management of Council Business DELIVERABLES INDICATOR EVIDENCE BUDGET ANNUAL PLAN Q1 Q2 Q3 Q4 RESPONSIBLE POSITIONS Ensure effective Secretarial services to Council, Mayoral and related Committee meetings. 100% production of Agenda Agendas for all meetings 100% 100% 100% 100% 100% Manager: Records and Archives 100% Agenda distribution Agenda distribution list 100% 100% 100% 100% 100% Manager: Records and Archives Ensure effective and efficient support. 100% contracts submitted/ developed and vetted Vetted Contracts 100% 100% 100% 100% 100% Manager: Legal Services 4 Contract Management meetings Contract Management Report 4 1 1 1 1 Manager: Legal Services Update Council of new and/or amended Quarterly report on new and/or amended legislation and legal Reports on new and/or amended legislation and 4 1 1 1 1 Manager: Legal Services
legislation and legal transcripts relevant to local government for effective management of Council business transcripts relevant to local government approved. legal transcripts relevant to local government, and Council Resolutions. Review and monitor records management systems. 100% of records maintained Quarterly Records Management reports 4 1 1 1 1 Manager: Records and Archives Facilitate and Support Internal Communications 1 Internal Communication Strategy approved Internal Communication Strategy, and Council Resolution 4 1 1 1 1 Manager: Legal Services 12 Website reports on updates on compliance Reports Website compliance 12 3 3 3 3 Manager: Legal Services 4 newsletters issued Newsletters, and distribution list 4 1 1 1 1 Manager: Legal Services INTERNAL PROTECTIVE SERVICES DELIVERABLES INDICATOR EVIDENCE BUDGET ANNUAL PLAN Q1 Q2 Q3 Q4 RESPONSIBLE POSITIONS Provide Protection Services for public, employees and Councillors entering and using the municipality facilities and buildings 1 Protection Services Strategy Approved Protection Services Strategy 18,722,160 1 1 - - - Manager: IPS 12 Protection Services Reports Protection Services Reports 12 3 3 3 3 Manager: IPS IDP KEY PERFORMANCE AREA: REALISING HUMAN POTENTIAL; from low to high skills and build social capital through building united, non–racial, integrated and safer communities
DIRECTORATE: HEALTH AND SOCIAL DEVELOPMENT IDP Strategy: Facilitate, coordinate and monitor internal and external HIV, STI’s and TB programmes IDP DELIVERABLE INDICATOR EVIDENCE RESPONSIBLE POSITION BUDGET ANNUAL PLAN Q1 Q2 Q3 Q4 Facilitate District Health Council Meetings and activities 2 District Health Council Meetings held Reports, and Attendance registers 9,100,928 3 1 1 - 1 Director: Health & Social Development Facilitate and Coordinate implementation of Primary Health care program (PHC) 3 PHC Programmes Reports and Attendance register 3 1 1 1 Director Health & Social Development Facilitate implementation of gender and women programmes 3 Gender and women programmes supported Reports, and Attendance registers 3 1 1 - 1 Director: Health & Social Development Support Social Development Forum activities 4 Social Development Forum activities supported Reports, and Attendance registers 4 1 1 1 1 Director: Health & Social Development Facilitate development programmes 4 development programmes supported Reports, and Attendance registers 4 1 1 1 1 Director: Health & Social Development Facilitate implementation of Advisory Centre programmes 2000 youth assisted Reports, and Attendance registers 2000 500 500 500 500 Director: Health & Social Development
Facilitate implementation of Sedibeng External Student Financial Support programme 25 External students supported Report on beneficiaries of SDM external student support programme 25 - - 25 - Director: Health & Social Development Facilitate Sedibeng Early Childhood Development programmes 4 ECD programmes implemented Reports on ECD programmes 2 1 - 1 - Director: Health & Social Development DIRECTORATE: AIDS & AIDS IDP Strategy: Facilitate, coordinate and monitor internal and external HIV, STI’s and TB programmes IDP DELIVERABLE INDICATOR EVIDENCE RESPONSIBLE POSITION BUDGET ANNUAL PLAN Q1 Q2 Q3 Q4 Coordinate the implementation of ward based programmes 500 000 Reached through door-to-door programme Reports on the number of people reached through door to door education 9,436,803 500 000 125 000 125 000 125 000 125 000 Director: HIV & AIDS Facilitate AIDS Council shared accountability for sustained response to HIV, STIs and TB 8 Reports submitted to AIDS Council meetings Attendance registers and minutes 8 2 2 2 2 Director: HIV & AIDS 4 Reports of Interdepartmental Collaboration tabled Attendance registers and minutes 4 1 1 1 1 Director: HIV & AIDS DIRECTORATE: COMMUNITY SAFETY IDP Strategy: Promote and safer communities
DELIVERABLE INDICATOR EVIDENCE Q1 RESPONSIBLE POSITION BUDGET ANNUAL PLAN Q2 Q3 Q4 Roll out Community Safety Strategy 12 Community Safety programmes implemented Reports, and Attendance registers 6,462,291 12 3 3 3 3 Director: Public Safety Sustained and functional CCTV Street Surveillance System 4 CCTV and maintenance repairs registers submitted Maintenance and repairs registers 4 1 1 1 1 Director: Public Safety DIRECTORATE: DISASTER MANAGEMENT IDP Strategy: Promote Disaster resilient communities IDP DELIVERABLE INDICATOR EVIDENCE BUDGET ANNUAL PLAN Q1 Q2 Q3 Q4 RESPONSIBLE POSITION Build Disaster Resilient communities through effective Public Education and Awareness programs. Public awareness programmes conducted. Reports / Attendance registers 4 1 1 1 1 Director: Emergency Management Services Review Disaster Management Policy Framework and Plan as per Reviewed Disaster Management Policy Framework Reviewed Disaster Management Policy Framework and Council Resolution. 1 - - - 1 Director: Emergency Management Services
Legislative requirements. Reviewed Disaster Management Plan Reviewed Disaster Management Plan 1 - - 1 - Director: Emergency Management Services Mobilization of disaster relief agencies Reports, framework / Attendance registers 4 1 1 1 1 Director: Emergency Management Services Establish Relief Policy Relief Policy developed Approved Relief Policy and Council Resolution 1 - - - 1 Director: Emergency Management Services Effective provision of Emergency Communication Centre services Operational stakeholders meetings held Reports / Attendance registers/Minutes 4 1 1 1 1 Director: Emergency Management Services DIRECTORATE: SPORTS, ARTS, CULTURE AND HERITAGE IDP Strategy: Support sports, arts and cultural programmes, preserve the heritage and museums of our region, including promotion of national and provincial commemorative days. IDP DELIVERABLE INDICATOR EVIDENCE BUDGET ANNUAL PLAN Q1 Q2 Q3 Q4 RESPONSIBLE POSITION Promote the development of 4 Sports development Reports, and Attendance registers 2,244,509 4 1 1 1 1 Director: SRAC & H
IDP KEY PERFORMANCE AREA: REINVENTING THE ECONOMY; from an old to a new by consolidating existing sectors and exploring new sectors of growth and in this way build local economies to create more employment and sustainable livelihoods. STRATEGIC PLANNING AND ECONOMIC DEVELOPMENT LOCAL ECONOMIC DEVELOPMENT IDP Strategy: Create long term sustainable jobs, reduce unemployment, poverty and inequalities DELIVERABLE INDICATOR EVIDENCE BUDGET ANNUAL PLAN Q4 RESPONSIBLE POSITION Q1 Q2 Q3 Increase EPWP roll out programmes. 100 EPWP beneficiaries employed in the programme Monthly reports 2,490,000 100 100 Manager LED Coordinate the locals for CWP implementation 3000 CWP beneficiaries employed in the programme Monthly reports to 1,106,875 3000 3000 Assistant Manager LED IDP Strategy: Ensure BBBEE and SMME Development DELIVERABLE INDICATOR EVIDENCE BUDGET ANNUAL PLAN Q1 Q2 Q3 Q4 RESPONSIBLE POSITION Facilitate support for small scale farmers and small, medium and micro businesses 100 co-operatives, small scale farmers and small, medium and micro businesses empowered to access business opportunities and projects. Quarterly reports - 100 25 25 25 25 Manager LED IDP Strategy: Promote and Develop Agricultural Sector DELIVERABLE INDICATOR EVIDENCE Q3 Q4 RESPONSIBLE POSITION BUDGET ANNUAL PLAN Q1 Q2 Facilitate support for small scale farmers and small, medium and micro businesses 20 co-operatives, small and medium scale farmers linked to Agro-processing opportunities Report on companies linked to Agro-processing opportunities 20 5 5 10 Manager LED Coordinate the support for food security programmes, Households and Institutional food nutrition programmes. 50 family households supported through Food Security programme and community food garden Report on beneficiaries of food security 50 50 Assistant Manager Agriculture
DELIVERABLE INDICATOR EVIDENCE BUDGET ANNUAL PLAN Q1 Q2 Q3 Q4 RESPONSIBLE POSITION Monitor & Co-ordinate housing programmes 4 Reports on Housing and urban renewal programmes submitted to Council and Province Reports on Human Settlements Coordination Programmes, and Council 7,296,969 4 1 1 1 1 Manager Human Settlements Coordinate Urban Renewal 4 Reports on Housing and urban renewal programmes submitted to Council and Province Reports on urban renewal Programmes, and Council 4 1 1 1 1 Manager Human Settlements Facilitate enrolment to National upgrading support programme and projects 2 Reports on grant applications for projects within the funding window generated Reports on Grant fundraising 2 2 Manager Special Projects Align the SDF with IDP, Budget and Performance Management Systems 4 Progress Reports on IDP-SDF alignment Spatial Planning reports 4 1 1 1 1 Manager Development Planning Promote Spatial and Transformation 4 Progress reports on Strategic Game Changer Projects Southern Corridor reports 4 1 1 1 1 Manager Development Planning Implement SPLUMA in the region 4 Progress/Update reports on SPLUMA implementation SPLUMA reports 4 1 1 1 1 Manager Development Planning Manage GIS GIS Portal Activated and monitored quarterly GIS monitoring reports 4 1 1 1 1 Manager Development Planning IDP KEY PERFORMANCE AREA: REVIVING A SUSTAINABLE ENVIRONMENT; from waste dumps to a green region, by increasing the focus on improving air, water, and soil quality and moving from being a producer and receiver of waste to green city. TRANSPORT, INFRASTRUCTURE, ENVIRONMENT & LICENSING ENVIRONMENT IDP Strategy: Ensure the implementation of MHS programmes to reduce Environmental health Risks